Regional Planning Committee Special Meeting Minutes - DRAFT

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DRAFT 
Regional Planning Committee  
Minutes of a Special Meeting  
January 17, 2023 DRAFT Page 1 of 6 
Regional Planning Committee 
Minutes of a Special Meeting 
 
Date: 
Location: 
January 17, 2023 
Electronic Meeting  
 
Members Present: Alex Allen, Local Trustee 
    Mairead Boland, Local Trustee 
Sam Borthwick, Local Trustee 
Aaron Campbell, Local Trustee 
Tobi Elliot, Executive Committee Representative 
David Graham, Local Trustee 
Mikaila Lironi, Local Trustee 
Laura Patrick, Local Trustee 
 Peter Luckham, Ex Officio Member 
 
Staff Present:   Russ Hotsenpiller, CAO 
Stefan Cermak, Director, Planning Services 
    Clare Frater, Director, Trust Area Services 
    Narissa Chadwick, Island Planner 
    William Shulba, Senior Freshwater Specialist 
    Chloe Cookson, Administrative Assistant/Recorder 
 
Others Present: Timothy Peterson, Local Trustee 
 
1. CALL TO ORDER 
 
In the absence of a Chair, Director Cermak called the meeting to order at 9:03 a.m. and 
acknowledged that participants of the meeting were attending from traditional, treaty and 
unceded territories of many First Nations.  
 
2. AGENDA 
 
 2.1 Review of the Agenda 
 
The following late items to the agenda were presented for consideration: 
 8.3 Follow Up Action List (FUAL) 
 11 Work Program 
 
The following re-ordering of the agenda was presented for consideration: 
 Address agenda item 4 Committee Orientation prior to agenda item 3 Election 
of Regional Planning Committee (RPC) Chair and Vice Chair.  
 
 2.2 Approval of the Agenda  
 
By general consent the Regional Planning Committee approved the agenda as 
amended.  

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Regional Planning Committee  
Minutes of a Special Meeting  
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3. COMMITTEE ORIENTATION 
 
 3.1 Meeting Orientation 
   
The presentation was provided for information.  
 
 3.2 Council Committee Toolkit 
 
  Provided for information.  
 
 3.3 Council Committee Policy 2.3.1 
   
  Provided for information.  
 
 3.4 RPC Terms of Reference Policy 2.3.2 
 
Provided for information.  
 
 3.5 Previous RPC Chair advice 
 
  Director Cermak presented the letter from the Outgoing RPC Chair for information.  
 
4. ELECTION OF RPC CHAIR AND VICE CHAIR 
 
Director Frater described the election process and initiated the election for the RPC Chair and 
Vice Chair. 
 
 Trustee Patrick was nominated for Chair and accepted her nomination.   
 
Director Frater declared Trustee Patrick elected Chair by acclamation.  
 
 Trustee Borthwick was nominated for Vice Chair and accepted his nomination.  
 
 Director Frater declared Trustee Borthwick elected Vice Chair by acclamation.  
 
 Trustee Patrick assumed the role of RPC Chair for the remainder of the meeting.   
 
5. PUBLIC COMMENT PERIOD 
 
 No member of the public indicated a desire to speak. 
 
6.  DELEGATIONS 
 
None. 
 
7. CORRESPONDENCE 

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Regional Planning Committee  
Minutes of a Special Meeting  
January 17, 2023 DRAFT Page 3 of 6 
 
None. 
 
8. ADMINISTRATIVE COORD

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