Financial Planning Committee Regular Meeting Agenda

Extracted text (beginning)

Financial Planning Committee
Revised Agenda
 
Date:Friday, November 25, 2022
Time:10:00 am - 3:00 pm
Location:Electronic Zoom Meeting
Pages
1.  CALL TO ORDER
2.  ELECTION OF FPC CHAIR AND VICE CHAIR
Per the FPC Terms of Reference, the Chair will be elected by the Committee from amongst the
three trustees appointed to Committee membership by the Chair of Trust Council. 
3.  AGENDA
3.1  Review of the Agenda
Late items, new items and re-ordering of the agenda
3.1.1  In-person Trust Council meetings in 2023/24 - RFD from Trustee Yates
4 - 6
3.1.2  Executive Committee 2023/24 budget recommendation changes - RFD
7 - 14
3.2  Approval of Agenda
4.  COMMITTEE ORIENTATION
4.1  FPC Terms of Reference
15 - 17
4.2  Committee Toolkit
18 - 31
4.3  Meeting Orientation
32 - 45
5.  PUBLIC COMMENT PERIOD
6.  DELEGATIONS
None.
7.  CORRESPONDENCE
7.1  Letter from Outgoing FPC Chair
46 - 48
8.  ADMINISTRATIVE COORDINATION
8.1  Draft Minutes of Previous Meetings
None. Previous minutes approved by outgoing FPC before term-end.

8.2  Resolutions Without Meeting
8.2.1  FPC RWM 2022-01 Reschedule Meeting of November 30, 2022 to
November 25, 2022
49 - 49
For information.
8.2.2  FPC RWM 2022-02 Adopt Draft Minutes of October 12, 2022
50 - 50
For information.
8.3  Follow up Action List
51 - 53
For review
9.  BUSINESS - WORK PROGRAM ITEMS
9.1  Q2 Sept 30 Financial Report - RFD
54 - 61
That Financial Planning Committee forward the 'Q2 Financial Report to September 30,
2022' to Trust Council for approval.
9.2  Q2 Financial Forecast - BRF
62 - 67
That Financial Planning Committee forward the Q2 Financial Forecast to Trust Council
for information. 
9.3  2023/24 Budget for Trust Council
That Financial Planning Committee forward the draft 2023/24 budget package to Trust
Council. 
9.3.1  Budget Session Outline
68 - 68
9.3.2  Budget Assumptions and Principles - Briefing
69 - 75
9.3.3  Draft 2023/24 Budget Overview - Briefing
76 - 84
9.3.3.1  Budget Detail, Numeric
85 - 90
9.3.3.2  Strategic Plan Projects - Budget Requests
91 - 106
9.3.3.3  LTC Projects - Budget Requests and Feasibility
107 - 145
9.3.3.4  Operational Projects & Staffing  - Budget Requests
146 - 162
9.3.3.5  ITC Board - Budget Request
163 - 170
9.3.4  Business Cases Not Advanced
171 - 186
For information and discussion as needed.
9.3.5  Special Tax Requisition Request - RFD
187 - 195
That Financial Planning Committee recommend to Trust Council that the
Salt Spring Island Local Trust Committee’s request for a 2023/24 special tax
requisition to fund work associated with delegated powers under Bylaw No.
154 be approved in concept, in the amount of $75,500, and that the project
be put forward for public consultation.
9.4  2023/24 Budget Public Consultation Program - Briefing
196 - 221
2

10.  BUSINESS - OTHER
10.1  FPC Draft Meeting Schedule for 2023 - RFD
222 - 224
1.    That Financial Planning Committee adopt the proposed meeting dates for the
2023 calendar year as presented.
2.    That Financial Planning Committee direct

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