Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 12 
June 8, 2022 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 8, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee  
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
 Ben McConchie, Trustee, North Pender Island 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Clare Frater, Director, Trust Area Services (DTAS) 
 Wanda Boden, Acting Director, Administrative Services (A/DAS) 
 William Shulba, Senior Freshwater Specialist 
 Kate Emmings, Manager, Islands Trust Conservancy 
 Sonja Zupanec, Island Planner 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement  
 Lori Foster, Executive Coordinator/Recorder 
  
Others Present: 2-3  members of the public attended electronically 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:02 a.m. and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory then introduced elected 
officials and staff. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items – None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as presented. 
 
2.2.1 Agenda Context Notes 
 
Presented for information as indicated for items 3; 7.1.4; 7.1.6; and 7.3.6. 
 
3. RISE AND REPORT DECISIONS FROM CLOSED MEETING 

 
Executive Committee Meeting Minutes  Page 2 of 12 
June 8, 2022 ADOPTED 
Chair Luckham reported that at the May 25th closed meeting, the in-camera minutes of May 4th 
were adopted as presented. 
 
4. ADOPTION OF MINUTES 
 
4.1 May 25, 2022 draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors reviewed their FUAL list 
items, spoke to emerging issues, recently attended meetings and gave staffing updates. 
 
Wanda Boden was introduced as Acting Director, Administrative Services (A/DAS). 
 
DTAS Frater noted Trust Area Services FUAL item #7, regarding the New Brighton dock 
on Gambier Island, could be removed; the issue is ongoing with other jurisdictions.  
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee (LTC) chairs gave verbal updates on recently attended and 
upcoming LTC meetings, applications in progress, and projects status.   
  
5.3 Islands Trust Conservancy (ITC) Liaison Update 
 
5.3.1 ITC/EC July 13 Liaison Meeting Agenda – Briefing 
 
Executive Committee (EC) discussed the upcoming July 13th Islands Trust 
Conservancy (ITC) Board/EC liaison meeting agenda as presented in the briefing. 
 
By general consent, EC requested the following items be amended/added

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