South Pender LTC - Special Meeting Agenda Package

Extracted text (beginning)

South Pender Island Local Trust Committee
Special Meeting Agenda
 

Date:January 20, 2022
Time:2:00 pm
Location:Electronic Meeting
Pages
1.CALL TO ORDER
2.APPROVAL OF AGENDA
3.BUSINESS ITEMS
3.1.South Pender Island Local Trust Committee Meeting Procedure Bylaw No. 125 (for
consideration)
2 - 9
4.ADJOURNMENT

  STAFF REPORT 
  
Islands Trust Staff Report 1 
File No.: 
3900-03: LPS Admin Bylaw 
(Meeting Procedures Bylaw) 
 
DATE OF MEETING: January 20, 2022 
TO: South Pender Island Local Trust Committee 
FROM: Robert Kojima, Regional Planning Manager 
Southern Team 
SUBJECT: Proposed Meeting Procedures Bylaw  
RECOMMENDATION 
1. That the South Pender Island Local Trust Committee Bylaw No. 125, cited as “South Pender Island Local 
Trust Committee Meeting Procedure Bylaw No. 125, 2022”, be given first, second, and third reading. 
2. That South Pender Island Local Committee Bylaw No. 125, cited as “South Pender Island Local Trust 
Committee Meeting Procedures Bylaw No. 125, 2021”, be forwarded to the Secretary of the Islands 
Trust for approval by the Executive Committee.  
REPORT SUMMARY 
The purpose of this report is to present an amended meeting procedures bylaw that would incorporate provincial 
regulation  changes  permitting  local  government  regular  business  electronic  meetings,  as  well as  incorporating 
other updates to the bylaw. 
BACKGROUND 
On September 29, 2021 the Islands Trust Electronic Meeting Regulation was amended to allow Trust Council, 
Executive Committee, local trust committees and the Islands Trust Conservancy Board to conduct regular 
meetings electronically, in addition to special meetings which are already provided for. To implement the new 
authority for electronic regular meetings, the LTC would need to make amendments to its meeting procedure 
bylaw.  The current bylaw was adopted in 2004, with amendments in 2020 to allow for electronic special 
meetings.  The proposed bylaw would also incorporate provisions adopted in 2014 in the Salt Spring meeting 
procedures bylaw for meeting decorum.   
The proposed amendments are noted in the attached draft and include:  
 The date of the first regular meeting of the term would be determined by an RWM vote of the LTC, 
rather than by the Chair as currently. 
 There would be a minimum of two in-person meetings per year 
 Provisions for notice of electronic meetings, including the place where the public can attend to hear, or 
watch and hear the meeting 
 A new section on LTC delegations, consistent with the current Salt Spring meeting procedures bylaw 
 A new section on Order and Decorum, consistent with the current Salt Spring meeting procedures bylaw 
 A new section authorizing local trustees to invite presentations to the LTC 
 A new section on public participation, consistent with the current Salt Spring meeting procedures bylaw 
2

Islands Trust Staff Report 2 
 
Legal counsel has reviewed the proposed changes.  If adopted, the new bylaw would allow electronic regu

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