Financial Planning Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2021
Original Trust document
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Topics: Fresh water & aquifers · Bylaw enforcement · Governance & budget · Climate & environment — our classification, not the Trust's.
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ADOPTED Financial Planning Committee Minutes of a Regular Meeting October 20, 2021 ADOPTED Page 1 of 6 Financial Planning Committee Minutes of Regular Meeting Date of Meeting: Location: October 20, 2021 Electronic Meeting Members Present: Peter Grove, Chair Paul Brent, Vice Chair Laura Busheikin, Regional Planning Committee Representative Sue Ellen Fast, Executive Committee Representative Peter Luckham, Executive Committee Representative Laura Patrick, Executive Committee Representative Tim Peterson, Trust Programs Committee Alternate Representative Tahirih Rockafella, Local Trustee Dan Rogers, Executive Committee Representative Kate-Louise Stamford, Islands Trust Conservancy Board Representative Staff Present: Russ Hotsenpiller, Chief Administrative Officer Julia Mobbs, Director, Administrative Services Clare Frater, Director, Trust Area Services Stefan Cermak, Regional Planning Manager, Salt Spring Island Office Heather Kauer, Regional Planning Manager, Northern Office Robert Kojima, Regional Planning Manager, Southern Office Carmen Thiel, Legislative Services Manager Nancy Roggers, Finance Officer Mark Van Bakel, Senior Technical Analyst Robert Barlow, Legislative Services Clerk/Recorder 1. CALL TO ORDER The meeting was called to order at 10:01 a.m. 2. APPROVAL OF AGENDA 2.1 New Items and Re-ordering of the Agenda None. 2.2 Approval of Agenda By general consent the Committee approved the agenda. 3. TOWN HALL ADOPTED Financial Planning Committee Minutes of a Regular Meeting October 20, 2021 ADOPTED Page 2 of 6 None. 4. DELEGATIONS None. 5. ADOPTION OF MINUTES / COORDINATION 5.1 Minutes of Meetings 3.1.1 Financial Planning Committee Draft Minutes of September 1, 2021 By general consent the Committee approved the minutes as presented. 5.2 Resolutions Without Meeting None. 5.3 Follow up Action List Director Mobbs provided a status update to all items that are currently in progress: An analysis of the cost effectiveness of the satellite offices – not yet underway as staff’s focus has been developing the first draft of the budget Review of Trust Council Policy 6.5.1 (Reserves and Surplus) – will bring to the November FPC meeting Review of Trust Council Policy 7.2.1 (Trustee Remuneration) – not yet underway as staff’s focus has been developing the first draft of the budget 2022/23 Budget Public Engagement – will take place in January 2022 6. TRUST COUNCIL BUSINESS 6.1 Budget 2022/23: Draft 1, Version 1 6.1.1 Draft Budget Overview Director Mobbs presented the briefing, indicating that the first draft of the fiscal 2022/23 budget is for review and comment. FPC Discussion that followed included: the possibility of charging for the building permit review that Islands Trust undertakes Local Trust Committees (LTC) will be considering the adoption of the model fees bylaw in the next few months the ongoing expl
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