Executive Committee Regular Meeting Minutes

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Executive Committee Business Meeting Minutes  Page 1 of 7 
August 4, 2021 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
August 4, 2021 
 
Electronic meeting 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee 
 Laura Patrick, Vice Chair, Salt Spring Island Trustee 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Local Planning Services (DLPS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) 
Warren Dingman, Bylaw Compliance and Enforcement Manager (BCEM) 
Mark Van Bakel, Senior Technical Analyst (STA) 
 Robert Barlow, Legislative Services Clerk/Recorder 
  
Members of the public: Four members of the public were in attendance 
  
 
1. CALL TO ORDER 
 
At 9:05 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items: 
 9.1.1 - the Alt’ka7tsem/Howe Sound Biosphere announcement and coordination 
of communication as well as adding them as a delegation to the September 
Trust Council meeting 
 9.3.1 – electronic meeting attendance 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Presented for information. 
 

 
Executive Committee Business Meeting Minutes  Page 2 of 7 
August 4, 2021 ADOPTED 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING 
 
3.1 June 23, 2021 Closed Meeting Minutes 
 
Chair Luckham reported from the July 21, 2021, Executive Committee (EC) closed 
meeting that the minutes of the June 23rd EC closed meeting were adopted as 
presented. 
 
4. ADOPTION OF MINUTES 
 
4.1 July 21, 2021 draft minutes 
 
By general consent the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Staff reviewed follow-up action list (FUAL) items giving verbal updates and status 
reports on work in progress.   
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee Chairs gave verbal updates on recently attended and upcoming 
meetings and the status of some current applications.  
 
5.3 Islands Trust Conservancy Liaison Update 
 
5.3.1 Islands Trust Conservancy Board Highlights from July 13, 2021 meeting 
 
Islands Trust Conservancy, Vice Chair Fast, noted the new format of the 
highlights document which includes links to relevant website pages. 
 
The meeting recessed at 10:08 a.m. and resumed at 10:19 a.m. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION – None 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive 
 
7.1.1 September Trust Council DRAFT meeting schedule 
 
Discussion on the draft schedule ensued including: 
 The va

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