Financial Planning Committee Regular Meeting Minutes

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ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
February 17, 2021 ADOPTED Page 1 of 9 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
Location: 
February 17, 2021 
Electronic Meeting 
  
Members Present:  Peter Grove, Chair  
Laura Busheikin, Regional Planning Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Peter Luckham, Executive Committee Representative 
Deb Morrison, Trust Programs Committee Representative 
Laura Patrick, Executive Committee Representative 
Tahirih Rockafella, Local Trustee 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
  
Regrets: Paul Brent, Vice Chair 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
  
1. CALL TO ORDER 
 
The meeting was called to order at 10:34 a.m. Chair Grove offered gratitude for being able to 
work and meet on the traditional and treaty territories of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-ordering of the Agenda 
The following addition was presented for consideration: 
 Item 4.2, 2020/21 Financial Forecast Briefing, was not included in the original 
agenda package as a result of a technical issue and so was provided at the meeting. 
 
2.2 Approval of Agenda 
By general consent the Committee approved the agenda as amended. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings 
3.1.1 Financial Planning Committee Minutes of January 20, 2021 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
February 17, 2021 ADOPTED Page 2 of 9 
By general consent the Committee approved the minutes as presented. 
 
3.2 Resolutions Without Meeting 
None. 
 
3.3 Follow up Action List 
Director Mobbs provided a status update to all items that are currently in progress: 
 The work with the Regional Planning Committee on the Islands Trust application 
processing service fees structure continues; 
 A note discussing accounting for grants received by the Trust has been included in 
the Budget Assumptions and Principles document for Trust Council; 
 An analysis of the cost effectiveness of the satellite offices continues; 
 A review of Trust Council policy 6.5.1, Reserves and Surplus, will be presented at a 
later meeting. 
 
4. TRUST COUNCIL BUSINESS 
4.1 December 31, 2020 Financial Report - RFD 
Director Mobbs presented the RFD, indicated that the third quarter financial report 
indicates that Islands Trust is overall spending less than anticipated against the financial 
plan for 2020/21.  This is primarily due to the ongoing operational impacts of the COVID-
19 pandemic that have substantially reduced travel, training, and meeting costs, as well 
as

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