Financial Planning Committee Meeting Minutes

Extracted text (beginning)

ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting  
May 27, 2020 ADOPTED Page 1 of 4 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
 
Date: 
Location: 
May 27, 2020 
Electronic Meeting 
 
Members Present: Peter Grove, Chair  
Paul Brent, Vice Chair 
Peter Luckham, Executive Committee Rep 
Sue Ellen Fast, Executive Committee Rep 
Laura Patrick, Executive Committee Rep 
Dan Rogers, Executive Committee Rep 
Kate-Louise Stamford, Islands Trust Conservancy Board Rep 
Laura Busheikin, Local Planning Committee Rep 
Scott Colbourne, Trust Programs Committee Alternate Rep 
Tahirih Rockafella, Local Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Robert Barlow, Legislative Services Clerk/Recorder 
 
1. CALL TO ORDER 
The meeting was called to order at 10:32 a.m. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
  None. 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings 
 
3.1.1 Draft Minutes of Regular Meeting of February 19, 2020 
 
By general consent the minutes of February 19, 2020 were adopted. 

ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting  
May 27, 2020 ADOPTED Page 2 of 4 
 
3.1.2 Draft Minutes of Special Meeting of April 14, 2020 
 
By general consent the minutes of April 14, 2020 were adopted. 
 
3.2 Resolutions Without Meeting 
 
3.2.1 RWM 2020-01 
The RWM to schedule a special meeting for April 14, 2020 was presented for 
information. 
 
3.3 Follow up Action List (FUAL) 
 
Director of Administrative Services Mobbs reviewed the FUAL, providing comments on 
items still in progress. It was noted that item #2 on the FUAL would be better shown as 
two separate items given the resolution requests two separate directions. 
 
By general consent the FUAL was amended by splitting into two separate items 
activity #2 (“that the Financial Planning Committee direct staff to prepare a 
report on the history, intended use and future possibilities for use of the Surplus 
Fund and additionally that the Financial Planning Committee work with the 
Local Planning Committee in regards to Islands Trust application fees 
structure”). 
 
4. TRUST COUNCIL BUSINESS 
4.1 Financial Planning Committee - Work Program 
 
FPC-2020-019 
It was MOVED and SECONDED, 
that Financial Planning Committee amend the Work Program by replacing the 
#1 Top Priority (March 31, 2020 Allocated Financial Statements) with 
“Accumulated Surplus Fund Report” given that the March 31, 2020 Allocated 
Financial Statements are already complete.   
CARRIED 
 
FPC-2020-020 
It was MOVED and SECONDED, 
that Financial Planning Committee forward the FPC Work Program as amended 
to Trust Council for their June meeting.  
CARRIED 
 
4.2 March 31, 2020 Audited Financial Statements - R

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