Islands Trust Conservancy Fund Development Advisory Committee Agenda

Extracted text (beginning)

ITC Fund Development Advisory Committee
Regular Meeting Agenda
 

Date:Tuesday, March 26, 2019
Time:2:30 pm - 3:30 pm
Location:Oak Bay Recreation Centre, Sports View Lounge
1975 Bee St, Victoria, BC V8R 5E6
Pages
1.CALL TO ORDER
2.APPROVAL OF AGENDA
3.CLOSED MEETING
4.RISE AND REPORT
5.MINUTES/COORDINATION
6.BUSINESS
6.1Items for Discussion/Direction
6.1.1Terms of Reference
2 - 6
7.NEW BUSINESS
8.NEXT MEETING
9.ADJOURNMENT

 
Islands Trust Conservancy  Request For Decision Page 1 
 
 
 
REQUEST FOR DECISION 
 
 
To:  ITC Fund Development Advisory 
Committee 
  For the Meeting of: March 26, 2019  
     
From: Staff   Date Prepared: March 21, 2019  
     
SUBJECT: Draft Terms of Reference and Operating Guidelines 
 
 
RECOMMENDATION: That the FDAC forward the Draft Terms of Reference and Operating Guidelines to 
the ITC Board for approval, subject to review from the Legislative Services Manager. 
  
 
1 PURPOSE: To provide terms of reference and operating guidelines for the ITC Fund Development 
Advisory Committee. 
   
2 BACKGROUND: At its January 29, 2019 meeting, the ITC Board struck a Fund Development 
Advisory Committee (FDAC) and instructed the FDAC to create a Terms of Reference. 
 
3 IMPLICATIONS OF RECOMMENDATION  
 
ORGANIZATIONAL: The Terms of Reference will guide the operation of the FDAC. 
 
FINANCIAL:  The Terms of Reference includes reference to budget and budget authority and 
suggests an honorarium of $100 per meeting for members as well as travel and meeting costs. 
Trust Council has provided the ITC Board with $4,000 to fund these expenses in the 2019-2020 
fiscal year. 
 
POLICY: Upon review of ITC bylaws and policy, it has come to the attention of staff that ITC 
committees are not well referenced. Staff are currently working on edits to ITC’s Bylaw 1 and will 
bring edits to a future ITC Board meeting for consideration. 
 
IMPLEMENTATION/COMMUNICATIONS: Staff will provide the final FDAC Terms of Reference and 
Operating Guidelines to the ITC Board for approval. Staff will also review the Terms of Reference 
and Operating Guidelines with the Islands Trust Legislative Services Manager. 
 
FIRST NATIONS: None. 
 
4 RELEVANT POLICY(S):  
Bylaw 1: A Bylaw to Regulate Meetings of the ITC Board  
ITC Policy 1.2: Election of ITC Board Chair 
 
5 ATTACHMENT(S): Draft FDAC Terms of Reference and Operating Guidelines 
 
 
2

 
Islands Trust Conservancy  Request For Decision Page 2 
RESPONSE OPTIONS 
 
Recommendation: That the FDAC forward the Draft Terms of Reference and Operating Guidelines to the 
ITC Board for approval, subject to review from the Legislative Services Manager. 
 
Alternative: That the FDAC amend the Draft Terms of Reference and Operating Guidelines and forward 
them to the ITC Board for approval as amended, subject to review from the Legislative Services 
Manager. 
 
Prepared By:  Kate Emmings, A/Manager, Islands Trust Conservancy 
3

 
Fund Development Advisory Committee 
Terms of Reference and Operating 
Guidelines  

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