Executive Committee Regular Meeting Minutes

Extracted text (beginning)

Executive Committee Minutes of Regular Meeting 
March 27, 2019 ADOPTED Page 1 of 9 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
March 27, 2019 
Oak Bay Recreation Centre, Sports View Lounge 
1975 Bee St, Victoria, BC V8R 5E6 
 
Members Present: Peter Luckham, Chair 
Dan Rogers, Vice Chair 
Laura Patrick, Vice Chair 
Sue Ellen Fast, Vice Chair 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director, Administrative Services 
Lisa Wilcox, Senior Intergovernmental Policy Advisor  
Miles Drew, Bylaw and Compliance Enforcement Manager (joined at 12:30) 
Lori Foster, Executive Coordinator/Recorder 
 
1. CALL TO ORDER 
Chair Luckham called the meeting was called to order at 9:45 AM and acknowledged it was 
being held on Coast Salish First Nations territory. 
 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
 8.5 Model LTC agendas 
8.6 Rural status for grants 
8.7 Climate implications in staff reports 
 
2.2 Approval of Agenda 
By General Consent, the agenda was adopted as amended. 
 
2.2.1 Agenda Context Notes 
Provided for information. 
 
3. ADOPTION OF MINUTES 
3.1 February 27, 2019 
Amend the February 27
th
 minutes to indicate Vice Chair Fast attended the meeting 
electronically. 
 
  By General Consent, the minutes were adopted as amended. 
 
3.2 March 12, 2019 
  By General Consent, the minutes were adopted as presented. 
 

 
Executive Committee Minutes of Regular Meeting 
March 27, 2019 ADOPTED Page 2 of 9 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
4.1 Follow Up Action List 
Staff reviewed their items on the Follow Up Action List (FUAL).  Discussion ensued on 
the following: 
 Further work on delivery and integration of services to be put on the Trust 
Programs Committee agenda for discussion.  This item is more closely related to 
Salt Spring Island LTA and came out of the referendum. 
 Victoria office renovation updates including floor leveling and fire protection 
status of some office spaces. 
 
4.2 Director/CAO Updates 
Chief Administrative Officer (CAO) Hotsenpiller reported out on the following: 
 Hornby by-election winner, Trustee Scott, has an upcoming orientation 
scheduled at the Victoria office, 
 Victoria office renovation screen size and electronics regarding boardroom 
updates, 
 The Squamish Leadership Forum held in North Vancouver attended with Vice 
Chair Rogers, 
 Islands Trust asked to comment on terms of reference (TOR) regarding Capital 
Regional District (CRD) water feasibility study on Salt Spring Island using the 
Cowichan Valley Regional District model.  
 
Directors answered question regarding the earned timed off (ETO) changes from BC 
Public service and its implications on planner working hours. 
 
Trustee Kaile had made a request of staff for specific financial information.  It was 
discussed that this should go through the Financial Planning Committee.  I

First 3,000 characters. Open the original for the whole document.