Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – September 18, 2018             ADOPTED Page 1 of 2 
  
  
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 18, 2018 
Barnabas Family Ministries (Keats Island) 
PO Box 309, Gibsons, BC 
 
Members Present Peter Luckham, Chair 
Susan Morrison, Vice-Chair 
Laura Busheikin, Vice-Chair 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director of Administrative Services 
Lori Foster, Executive Coordinator 
  
Regrets: George Grams, Vice-Chair 
 
1. CALL TO ORDER 
The meeting was called to order at 12:11 pm.   Chair Luckham acknowledged the meeting was 
being held in Coast Salish Territory. 
 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
For consideration the following items were presented for addition: 
8.1.1 Proactive Vessel Management Discussion Paper 
8.3 MP Goldsmith-Jones re WED Funding   
 
2.2 Approval of Agenda 
By General Consent, the agenda was approved as amended. 
 
3. BYLAWS FOR APPROVAL CONSIDERATION 
None 
 
4. TRUST COUNCIL MEETING PREPARATION 
There was discussion on moving the Trust Council in-camera session to Wednesday from 
Thursday. 
 
5. NEW BUSINESS 
5.1 Salt Spring Alliance - Governance Working Group Report 
CAO Hotsenpiller briefed the Executive Committee on the recently received report 
noting it had five recommendations outlined in the summary including a review on the 
Salt Spring Island Watershed Protection Alliance (SSIWPA).  Staff have not done an 
analysis and this item will be on the next Trust Programs Committee agenda. 
 
  A D O P T E D 

 
 
Executive Committee Minutes of Meeting – September 18, 2018             ADOPTED Page 2 of 2 
  
6. CLOSED MEETING  
None 
7. RISE AND REPORT DECISIONS FROM CLOSED MEETING  
None 
 
8. CORRESPONDENCE  
8.1 Proactive Vessel Management discussion paper seeking feedback 
8.1.1 PVM Discussion Paper 
Director Frater sought direction from the Executive Committee.   
 
Hiring a contractor and calling the feedback a positon paper ensued.   Feedback 
due October 5
th
. 
 
EC-2018-140 
It was MOVED and SECONDED, 
That the Executive Committee provide feedback on Transport Canada’s 
Proactive Vessel Management discussion paper in the form of a position paper 
and that a consultant be hired if necessary. 
CARRIED 
 
8.2 Roberts Bank Terminal 2 Information Sessions 
 
EC-2018-141 
It was MOVED and SECONDED, 
That the Executive Committee request staff forward the Roberts Bank Terminal 2 
Information Sessions to Trust Council for information.   
CARRIED 
 
8.3 MP Goldsmith-Jones re WED Funding 
By General Consent, the Executive Committee request staff circulate MP Goldsmith-
Jones re WED Funding correspondence to Trustees via email     
 
9. NEXT MEETING 
The next meeting of the Executive Committee will be October 10, 2018 at the Victoria office 
boardroom.  
 
10. ADJOURNMENT   
 By General Consent, the meeting was adjourned at 12:28 p.m. 

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