Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – September 5, 2018                   ADOPTED Page 1 of 10 
  
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 5, 2018 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice-Chair 
Laura Busheikin, Vice-Chair 
 George Grams, Vice-Chair 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director, Trust Area Services 
Julia Mobbs, Director of Administrative Services 
Lori Foster, Executive Coordinator 
  
1. CALL TO ORDER 
The  meeting  was  called  to  order  at 8:48 a.m. Chair  Luckham  acknowledged  that  the  meeting 
was being held in Coast Salish territory. 
 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
The following item was presented for addition to the agenda: 
2.1.1 Jan Slakov, Citizens Climate Lobby Delegation 
To be addressed when the delegate arrives from Salt Spring. 
 
Chair Luckham requested that Delegations be added as a standing item to the 
agenda. 
 
2.2 Approval of Agenda 
By General Consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
Received for information. 
 
3. ADOPTION OF MINUTES 
3.1 August 15, 2018 
The following amendments were presented for consideration:  
Item 4.2 last paragraph, first sentence, after the word “interested” add “in”. 
Item 5.2.1 first sentence, change Bowen Island Municipality to Galiano Island LTC. 
 
By General Consent, the August 15, 2018 Executive Committee draft minutes were 
adopted as amended. 
 
  A D O P T E D 

 
 
Executive Committee Minutes of Meeting – September 5, 2018                   ADOPTED Page 2 of 10 
  
3.2 Resolution Without Meeting Report 
Received for information. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
4.1 Follow Up Action List 
Staff provided updates and answered questions regarding the Follow Up Action Report.   
 
By General Consent, the Executive Committee requested that the UBCM minister 
meeting speaking notes and the Trans Mountain open letter speaking notes be 
circulated to all members of the Executive Committee. 
 
Director Marlor addressed the First Nation fee amendment project, item 2 on the FUAL 
list.  
 
By General Consent, the Executive Committee resolved to defer the fees for First 
Nations site visits project until after the election. 
 
4.2 Director/CAO Updates 
CAO Hotsenpiller gave a verbal update on the upcoming Whistler Union of BC 
Municipalities (UBCM) meeting requests and new trustee orientation planning.  
 
4.3 Local Trust Committee Chair Updates 
Chairs gave verbal updates on recently attended local trust committee meetings and 
ongoing advocacy issues.  
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
5.1 Saturna Island Local Trust Committee Bylaws 
5.1.1 Saturna Island LTC Bylaw No. 119 (LUB) 
Vice Chair Grams reviewed the amendment to the land use bylaw noting the 
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