Financial Planning Committee Meeting Minutes

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Financial Planning Committee 
Minutes of Meeting 
 
Date: 
Location: 
Wednesday, November 14, 2012 
Islands Trust - Victoria 
200 - 1627 Fort Street, Victoria, BC 
 
Members 
Present: 
Gary Steeves, Chair 
Peter Grove, Vice-Chair 
Paul Brent 
Sheila Malcolmson (by telephone) 
David Graham (by telephone) 
Ken Hancock 
Jeanine Dodds 
Louise Decario 
Susan Morrison 
Peter Luckham 
 
 
   
Staff Present: Cindy Shelest, Director Administrative Services 
Nancy Roggers, Finance Officer 
Linda Adams, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Lisa Gordon, Director Trust Areas Services 
 
 
 
 
1.        CALL TO ORDER 
 
The meeting was called to order at 10:00 am 
 
2.        APPROVAL OF AGENDA 
 
Chair Steeves advised that we have a very ambitious agenda and requested feedback on how 
to proceed. Chair Steeves suggested we do item 3, 4.1, 4.2, 4.5 and all of item 5 before doing 
other business in section 4. 
 
Trustee Luckham arrived at 10:06 
 
By general consent the Committee approved the agenda as amended. 
 
 
 
 

 
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3.        MINUTES/COORDINATION 
 
3.1.      Minutes of Meeting October 31, 2012 
 
Trustee Malcolmson requested changes to staff titles so that they would be consistent 
throughout the October 31, 2012 minutes. 
 
The minutes of October 31, 2012 were adopted by general consensus as amended. 
 
3.2.      Follow up Action List 
 
There were no questions or comment relating to the Follow up Action List. 
 
4.        BUSINESS 
 
4.1.      RFD - September 30, 2012 Quarterly Financial Statements 
 
Director Shelest requested questions on the September 30, 2012 quarterly financial 
statements and request for decision document.  
 
Trustee Graham requested that the total for Local Planning Services on the consolidated 
statement of revenue and expenditures be changed to reflect the actual percentage of 
46%. 
 
Resolution FIN886/12 
It was MOVED and SECONDED 
that the Financial Planning Committee recommend that Trust Council approve the 
September 30, 2012 Quarterly Financial Statements as amended. 
CARRIED 
 
4.2.      Briefing - Financial Forecast to March 31, 2013 
 
Director Shelest provided a summary of the financial forecast to March 31, 2013 and 
advised that the forecast documents will be included as part of the budget package 
going to December Trust Council. 
 
4.5.      Policy 7.2.vi Municipal Tax Requisition Calculation 
 
Director Shelest reviewed the briefing on Policy 7.2.vi Municipal Tax Requisition 
Calculation.  She advised that Bowen Island Municipal Council has approved the policy 
with a request for three changes to the policy. Director Shelest provided background 
regarding meetings about the policy that had taken place between herself, Bowen Island 
Councilor Morse, the Chief Financial Officer of Bowen Island Municipality, and the 
previous Director of Administrative Services, Craig Elder. 
 
Director Shelest reviewed the municipal tax requisition calculation and the i

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