Trust Programs Committee Regular Meeting Minutes

Extracted text (beginning)

Trust Programs Committee Minutes of Meeting – August 20, 2012  1 
ISLANDS TRUST COUNCIL 
TRUST PROGRAMS COMMITTEE 
 
MINUTES OF AUGUST 20, 2012 
VICTORIA B.C. 
 
Present: Committee Members    Staff    
 
 Paul Brent, Saturna (Chair) Linda Adams, CAO 
 George Grams, Salt Spring (Vice Chair) Clare Frater, Policy Analyst 
 Ken Hancock, North Pender (EC Rep) Lisa Gordon, TAS Director 
 Tony Law, Hornby (by phone)  
 Liz Montague, South Pender  
 Sheila Malcolmson, Gabriola (ex officio) (by phone)  
 Kate Louise-Stamford, Gambier (by phone)  
 Andrew Stone, Bowen (by phone)  
 
Absent:  
Alex Allen, Hornby 
Laura Busheikin, Denman  
 
All members of the committee who planned to attend in person agreed in advance to change the meeting 
location from Ladysmith to Victoria because the trustees from northern and Howe Sound islands did not 
plan to attend in person. The location change would reduce travel costs and carbon emissions. 
Provisions were made for members of the public who attended in person at the Ladysmith location to 
listen to the meeting by phone. There were no members of the public in attendance.   
  
1. CALL TO ORDER 
 
The meeting was called to order at 10:45 a.m.  
 
1.1 Approval of the Agenda  
 
It was agreed by consent to adopt the agenda with an amendment to item 4.6 to replace the words 
‘Request for Decision’ with ‘Briefing’. 
 
It was noted that the briefings for agenda items 4.5 and 4.6 were sent to members in advance of the 
meeting. 
 
2. REGULAR COMMITTEE BUSINESS 
 
2.1 Approval of Regular Minutes of May 11, 2012  
 
It was agreed by consent to adopt the Regular Minutes of February 6, 2012 with an amendment to the 
paragraph about the Follow-Up Action List to note that the list should follow the format prescribed in 
policy 6.7.i and by adding ‘and/or Trust Council’ to the fifth paragraph of section 2.6 on the Advocacy 
policy briefing.  
 
2.2 Follow up Action List 
 
Staff provided an overview of the work items on the list and explained that the format of the list was 
changed to match the format used by the Local Planning Committee. Staff explained that the 
development of the carbon offset policy is now the responsibility of the Director of Administrative 
Services and that the Financial Planning Committee may wish to assume oversight of that policy 
development project as it is primarily about purchasing. Committee members expressed appreciation for 
the new Follow-up Action List format. 

Trust Programs Committee Minutes of Meeting – August 20, 2012  2 
 
2.3 Indicators Briefing 
 
Staff provided an overview of the briefing, explaining that staff would like feedback on the draft protected 
area charts. Staff explained that the Census data is problematic and staff may advance a budget request 
to acquire custom data or reports.  
 
Committee members liked the charts and, by consent, the committee requested staff to add text notes to 
explain significant changes in some local trust areas and to add a web link to a list 

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