Executive Committee Regular Meeting Minutes

Extracted text (beginning)

Executive Committee Minutes of Meeting, February 15, 2012  Page 1 
 
 
Executive Committee  
Meeting Minutes 
 
Date:   Wednesday, February 15, 2012   Location:  Islands Trust Victoria Office 
 
Present: Sheila Malcolmson, Chair Linda Adams, Chief Administrative Officer 
 David Graham, Vice Chair   Marie Smith, Executive Coordinator and Recorder 
 Peter Luckham, Vice Chair    David Marlor, Director, Local Planning Services 
 Ken Hancock, Vice Chair   Lisa Gordon, Director, Trust Area Services   
   
The meeting was called to order at 3:10 p.m.  Chair Sheila Malcolmson acknowledged that the meeting was being 
held in traditional territory of the Coast Salish First Nations. 
 
Approval of Agenda 
 
2.e Policy Statement Steering Committee Terms of Reference 
2.f    Policy Statement Review – Estimated Local Planning Services Commitment 
 
By General Consent, the agenda was approved as amended. 
 
1. Proposed Policy Statement Review  - Public Communications Kit 
 
 a. Communications Plan 
 b. Revised Policy Statement webpage 
 c. Revised Policy Statement Task Force webpage 
 d. New Policy Statement Review webpage 
 e. Frequently Asked Questions 
 f.      Proposed Policy Statement Review Timeline 
 g. History of Policy Statement Reviews and Amendments  
 h. BC’s Land Use Planning System – Regional Vision to Local Regulation  
 i. What is Gas Tax and what is Integrated Community Sustainability Planning? 
 
Executive Committee members reviewed and provided comments and feedback on the above noted items that 
will become part of the public communications package about the proposed Policy Statement Review.  Final 
versions will be posted on the Islands Trust website on February 17. 
 
 j. Comparable costs for similar initiatives  
 
This item will be renamed and included in the Request for Decision. 
 
 k. Policy statement briefings and decision docs from previous Trust Council meetings  
 
The Executive Committee determined that these documents were of interest but too detailed for public consultation 
purposes. 
 
 l. Application to Gas Tax 
 
The Executive Committee agreed that because of their format, the Gas Tax application documents would not be 
useful for public consultation purposes. 
 
2. Proposed Policy Statement Review – Draft Request for Decision and Attachments     
 
a. Request for Decision and attachments  
 
As presented to the three Council Committees for their review and comment. 
 
 b.  Request for Decision – S Malcolmson edits 
 
Suggested edits by Chair Malcolmson were reviewed and discussed. 

Executive Committee Minutes of Meeting, February 15, 2012  Page 2 
 
c. Summary of Trust Programs Committee and Local Planning Committee Comments 
 
Provided for information. 
 
d.     Proposed Work Plan 
 
This work plan will replace Attachment 1 in the Request for Decision. 
 
e. Policy Statement Steering Committee Terms of Reference. 
 
Staff was directed to draft a Terms of Reference for a Policy Statement Steering Committee for Council’s 

First 3,000 characters. Open the original for the whole document.