Policy 4.1.1 Local Trust Committee Chair Guidelines

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POLICY – 4.1.1 Local Trust Committee Chair Guidelines Page 1 
 
Policy: 4.1.1 
Approved By: Trust Council 
Approval Date: September 12, 1992 
Amendment Date(s):  June 10, 2004 
Policy Holder: Legislative Services Manager 
 
LOCAL TRUST COMMITTEE CHAIR GUIDELINES 
Purpose 
To delineate the dual roles and functions of the local trust committee (LTC) chair in accordance with Section 
23(3)(a) of the Islands Trust Act and Regulations, Trust policies and procedures and LTC policies and 
procedures and/or other legislation. 
A. Definitions 
n/a 
B. Policy (Guideline) 
1. Local Trust Committee Procedural Role 
1.1  To facilitate the LTC's scheduling of regular LTC meetings, public meetings and public 
hearings. 
1.2 To oversee staff's preparation of meeting agendas in consultation with trustees for 
such items as: standardized agenda format, list of agenda-specific items, agenda 
notices, complete agenda information packages, meeting location/teleconference 
confirmation and proper public notice posting.  
1.3 To oversee staff's follow-up to meetings, Follow-Up Action List (FUAL) monitoring, 
minutes of decisions made, decisions to affected parties, and subsequent approval of 
minutes. 
1.4 To conduct meetings in accordance with the LTC's Procedural Bylaw and related 
policies, procedures and guidelines. In the absence of any LTC-specific "procedural" 
documentation the chair will be guided by Trust Council "procedural" bylaws, policies 
and guidelines. In the absence of relevant rules of order in either of the above 
documents, Robert's Rules of Order will be used. 
1.5  To ensure that any person speaking to any motion, question and/or comment shall 
address the chair. 
1.6 To recognize persons desiring to speak and to name the person who is to have the 
floor. 
1.7  To preserve order, and to prohibit the use of offensive language and behaviour.  

 
POLICY – 4.1.1 Local Trust Committee Chair Guidelines Page 2 
1.8  To rule on all points of order which may arise, subject to an appeal by another 
member of the LTC. To recognize that if an appeal is made by a trustee regarding the 
chair’s ruling on a point of order, the chair must immediately call a vote to determine 
whether the LTC sustains the chair’s ruling. In the event of votes being equal, the 
chair's ruling is sustained. 
1.9  To ensure that the LTC and/or Trust Council procedural bylaws, policies and 
procedures and the procedural decisions of the chair are adhered to. Should an 
individual resist the chair's enforcement of procedures, the meeting shall be 
adjourned or recessed by the chair (or the meeting shall be continued and the trustee 
expelled.) 
1.10  To ensure that motions put are duly seconded, clearly put, adequately discussed to the 
satisfaction of trustees and voted on, and that only one motion is dealt with at any 
given time. 
1.11  To ensure that local trustees, when a motion is put, vote thereon unless a conflict of 
interest is declared by a trustee and accepted by the LTC.

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