Policy 6.10.1 Annual Report

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POLICY – 6.10.1 Annual Report Page 1 
 
Policy: 6.10.1 
Approved By: Trust Council 
Approval Date: September 12, 1992 
Amendment Date(s):  September 15, 2006 
September 14, 2011 
Policy Holder: Director of Trust Area Services 
 
ANNUAL REPORT 
Purpose 
The purpose of this policy is to provide a process for developing the Islands Trust Annual Report, in compliance 
with the Islands Trust Act, Section 19. 
Background 
1.  Section 19 of the Islands Trust Act requires the Islands Trust Council to prepare and file with the 
minister annually a report respecting the previous fiscal year that includes:  
1.1  an audited balance sheet and statement of receipts and expenditures; 
1.2  a report of Trust Council, Executive Committee and local trust committee operations; and 
1.3  the annual report of the Islands Trust Conservancy Board as required under Section 46 of the 
Act. 
2.  The report may be enhanced by way of other additional reports on operational highlights and 
initiatives, as well as educational or promotional background about the Trust. 
A. Definitions 
n/a 
B. Policy  
1.  Format 
An outline of contents, a presentation format and a production budget will be prepared and 
presented to the Executive Committee for approval. 
2.  Content 
The contents will include the legislative requirements of Section 19 of the Act, the Islands Trust 
Council’s progress in achieving its adopted Strategic Plan and the highlights of local trust 
committee achievements in the fiscal year. 
3.  Review 
A draft report document, including all text and data content, will be submitted to Trust Council 
for approval before submission to the minister.  

 
POLICY – 6.10.1 Annual Report Page 2 
 
4. Timing 
4.1 In March of each year, staff will present the annual report budget, outline, format and 
template for committee reports (council committees and local trust committees) to 
the Islands Trust Executive Committee for approval. 
4.2 In April of each year, senior staff will draft all committee reports using the approved 
outline and template and submit drafts to each committee for review and approval. 
4.3 By April 30 of each year, senior staff will submit reports to the Chief Administrative 
Officer (CAO) regarding their unit’s achievements, including their progress on Trust 
Council’s Strategic Plan. 
4.4 By May 30 of each year, the CAO will submit a draft document to the Islands Trust 
Executive Committee for review and approval by Trust Council in June. 
4.5 Within one month of Trust Council’s approval, the Annual Report for the previous 
fiscal year will be distributed.  
5.  Distribution 
5.1  In fulfilment of Section 19 of the Act, the Annual Report, together with a covering 
letter under the signature of the Chair of the Islands Trust, will be sent to the Minister 
responsible for the Islands Trust.  
5.2  Electronic versions of the Annual Report will also be sent to the following:  
5.2.1 Bowen Island Municipal Council 
5.2.2 Regional Districts within the Trust

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