Policy 2.2.1 Requests for Decisions

Extracted text (beginning)

POLICY – 2.2.1 Requests for Decision (RFD)/Reports  Page 1 
 
Policy: 2.2.1 
Approved By: Trust Council 
Approval Date: September 12, 1992 
Amendment Date(s):   
Policy Holder: Chief Administrative Officer 
 
REQUESTS FOR DECISION (RFD)/REPORTS 
Purpose 
To establish a process and format for presenting Requests for Decision and Reports being presented to Trust 
Council and Council committees. The intent of this policy is to: 
1.  ensure presentation readability and consistency. 
2. help highlight relevant policy and resource allocation implications. 
3. provide a framework for providing information for decision-making. 
4.  ensure that Council is offered a full range of options for consideration. 
5. establish the Corporate Secretary as the focal point for information quality and monitoring 
resource/policy implications. 
A. Definitions 
n/a 
B. Policy 
1.  All items being submitted to Trust Council and Council committees requiring them to consider 
making a decision should be submitted, or summarized if a report is prepared, on a Request 
for Decision (RFD) form. 
2.  All RFDs being submitted to the Executive Committee or Trust Council shall be reviewed for 
comment and signed by the Chief Administrative Officer before presentation. 
3.  All RFDs submitted to Trust Council shall also be reviewed for comment and recommendation 
by the Executive Committee at their meeting preceding the distribution of the Trust Council 
agenda package. (This meeting is generally three to four weeks before the quarterly Trust 
Council meeting date.) 
4.  Any RFD not received by the Executive Committee before Trust Council package distribution 
will not be included in the Trust Council package mail out (two weeks before Trust Council 
meetings). 
 
5.  Late topics may be included in the Trust Council agenda and noted as having "information 
pending". These "late" RFDs may be reviewed by the Executive Committee during their 
meeting immediately preceding the quarterly Trust Council meeting. (This meeting is generally 

 
POLICY – 2.2.1 Requests for Decision (RFD)/Reports  Page 2 
the day before Trust Council meets). The Executive Committee may forward the "late" RFDs to 
Trust Council as a handout during the Trust Council meeting. The above processing of late 
RFDs will be at the discretion of the Executive Committee. 
 
6.  A late Request for Decision topic listed in the Trust Council agenda, or received after Trust 
Council agenda package distribution, may be moved to new business if considered incomplete 
by the Executive Committee so that the item can still be discussed as a basis for further 
development of an RFD to be presented in a future Trust Council agenda. 
 
7.  All items being submitted to a Council committee involving a significant change in the 
allocation of human and fiscal resources or policy shall be submitted, or summarized if a report 
is prepared, on a Request for Decision form that has been reviewed and signed by the Chief 
Administrative Offi

First 3,000 characters. Open the original for the whole document.