Denman Island Local Trust Committee community information meeting, January 19, 2021

[0:00:00] Chair Fast: meeting and we're holding it digitally because of COVID of course. So I'd like to begin

[0:00:06] Chair Fast: by acknowledging that with respect we're visiting, visiting, we're meeting digitally across

[0:00:14] Chair Fast: Coast Salish Nations in the Islands Trust Territory and especially on the unceded

[0:00:19] Chair Fast: traditional territory of Comox First Nation and I'm Sue Ellen Fast. I'm the chair of the

[0:00:27] Chair Fast: the Denman Island Local Trust Committee,

[0:00:30] Chair Fast: and I'm a vice chair of the Islands Trust.

[0:00:32] Chair Fast: That's how it works.

[0:00:33] Chair Fast: I'm over here on Bowen Island,

[0:00:35] Chair Fast: which is also called Nuklelequim or Kualakam.

[0:00:39] Chair Fast: And I'm here with local trustees

[0:00:42] Chair Fast: from Denman Island, David Critchley.

[0:00:45] Chair Fast: And if you could just give a wave there, thank you.

[0:00:47] Chair Fast: And Laura Bershaken, thank you.

[0:00:51] Chair Fast: You're Denman Island local trustees.

[0:00:54] Chair Fast: And also with staff here, just to introduce everybody,

[0:00:56] Chair Fast: we have Will Cottingham who's sort of running the meeting back there she may

[0:01:01] Chair Fast: also be on the phone sometimes or have other duties so bear with us as we're

[0:01:07] Chair Fast: all working from home and working from office spaces that may not be our usual

[0:01:12] Chair Fast: office spaces and making it work during COVID so thank you Will if anybody has

[0:01:18] Chair Fast: difficulty during the meeting you can get a hold of Will by emailing

[0:01:23] Chair Fast: northinfo at islandstrust.bc.ca is that correct Will?

[0:01:29] Voice 4: Actually it might be better if they use my

[0:01:31] Voice 4: personal email because of that whole you know how many mailboxes can we have up so

[0:01:37] Voice 4: would be better if it was wcottingham so w-c-o-t-t-i-n-g-h-a-m at islandstrust.bc.ca

[0:01:47] Voice 4: Okay,

[0:01:48] Chair Fast: thank you. So if people have difficulty, you can reach Will and she'll help you reconnect to the meeting and or find the recording because we are being recorded. So everything that we say or faces we might make or anything like that will be recorded.

[0:02:06] Chair Fast: it um today during the town hall session we're going to try to bring um anybody who wishes in

[0:02:12] Chair Fast: uh digitally so that we can see faces as well uh of speakers and um so i'd just like to continue

[0:02:20] Chair Fast: with introducing staff um on uh my well i won't go on which was upper left because it might be

[0:02:26] Chair Fast: different on your screen we have with us regional planning manager heather cower thank you heather

[0:02:31] Chair Fast: So Heather is the head of the Northern Region of the Islands Trust's planning work.

[0:02:37] Chair Fast: And we also have, I'm just going around my screen, we have with us Vicki Bachman, who's taking our minutes.

[0:02:43] Chair Fast: Vicki, do you want to wave? Thank you.

[0:02:45] Chair Fast: She'll be mostly behind the scenes, but just so you know, this is a formal meeting.

[0:02:49] Chair Fast: And we're under the laws of British Columbia and of Canada, public meetings have to have professional meeting recordings,

[0:02:56] Chair Fast: recordings, sort of minutes taken. And that's what Vicky does. So thank you, Vicky. And we've

[0:03:03] Chair Fast: got Sonia Zupanets with us now. This is Sonia there. And she is our island planner for Denman

[0:03:09] Chair Fast: Island, replacing Marnie Egan, who people may be familiar with, but we've seen Sonia's face lots

[0:03:15] Chair Fast: of times. And I believe that may be all the people with us today. If there's more, let me know as

[0:03:26] Chair Fast: as they come in.

[0:03:27] Chair Fast: And I'm just going to, let's see, where did my notes go?

[0:03:32] Chair Fast: I wanted to make a couple of other little notes.

[0:03:35] Chair Fast: This is a public participation meeting

[0:03:41] Chair Fast: of the Islands Trust.

[0:03:43] Chair Fast: And the Islands Trust is part of,

[0:03:48] Chair Fast: or a body of the province.

[0:03:52] Chair Fast: we're um uh designated through the islands trust act to preserve and protect uh the unique qualities

[0:03:59] Chair Fast: of the islands and um so uh we are bound by provincial laws and uh like the community charter

[0:04:07] Chair Fast: and the um uh land titles act and all these other things um and uh and the big one that i'm

[0:04:14] Chair Fast: i'm missing at the moment but anyway there's lots of uh rules behind us we're not um the

[0:04:20] Chair Fast: the one and only government.

[0:04:22] Chair Fast: We're part of a collaborative system of government

[0:04:25] Chair Fast: and we encourage healthy dialogue.

[0:04:28] Chair Fast: So we're a participatory local government.

[0:04:32] Chair Fast: We wanna make sure that everybody's heard and valued.

[0:04:34] Chair Fast: So we've got a town hall session in our agenda today.

[0:04:39] Chair Fast: We're also a place of employment, even digitally like this.

[0:04:43] Chair Fast: So if you could help us keep this as a safe

[0:04:46] Chair Fast: and respectful workplace for staff.

[0:04:48] Chair Fast: and if you've got direct issues or if you've got questions if you could direct them to trustees

[0:04:55] Chair Fast: your elected trustees that's the way it works the best and we're appreciating you helping us

[0:05:02] Chair Fast: keeping this an open and respectful meeting because we need all parts we need your input

[0:05:08] Chair Fast: as the public we need our trustees thoughtful input and we need as the decision makers and

[0:05:15] Chair Fast: And we need the professional input of staff.

[0:05:17] Chair Fast: So with those three, I think I'm almost ready to begin the meeting.

[0:05:22] Chair Fast: A couple of technical notes.

[0:05:25] Chair Fast: This meeting is also being live streamed.

[0:05:27] Chair Fast: So there will be a recording or people can look at the YouTube channel somewhere.

[0:05:32] Chair Fast: And I'll say a few things, technical stuff later.

[0:05:37] Chair Fast: Just checking my notes.

[0:05:38] Chair Fast: Did I say everything?

[0:05:40] Chair Fast: Yes.

[0:05:41] Chair Fast: So our agenda is posted at the Islands Trust website.

[0:05:44] Chair Fast: site and uh hopefully most people have a copy and it's here

[0:05:47] Voice 3: so

[0:05:48] Chair Fast: i'm just going to um having

[0:05:51] Chair Fast: acknowledged now i'm going to call the meeting to order and uh and i would like to know um if there

[0:05:56] Chair Fast: are other agenda items to add uh late items or um um things that we want to discuss today trustees

[0:06:05] Chair Fast: laura i think you'd sent some information around um they're

[0:06:09] Trustee Busheikin: all like they're all within what's on

[0:06:12] Trustee Busheikin: on the agenda very good

[0:06:13] Trustee Busheikin: um the one thing i did send out that i just would like to bring up right

[0:06:18] Trustee Busheikin: now is uh the uh suggestion of uh if there's a need having extra time for the town hall and i

[0:06:25] Trustee Busheikin: think as i explained in my email no we can't do office hours we don't there's no community events

[0:06:30] Trustee Busheikin: where we would just chat with islanders and constituents like it's a very um like constituents

[0:06:37] Trustee Busheikin: constituents don't have access to us and we don't have access to them so I thought uh the town halls

[0:06:43] Trustee Busheikin: kind of becomes more important then so I would like if there's a lot of people who want to speak

[0:06:48] Trustee Busheikin: for it to um to actually double the time and have it be 20 minutes if if there's a need

[0:06:54] Chair Fast: very good I think um I'm open to that idea because I think COVID is weighing on all of us and I don't

[0:07:00] Chair Fast: want to lose the uh ability as I was speaking about to um have the public have their say

[0:07:06] Chair Fast: and we're going to try the new way this time of being able to see people speaking as well,

[0:07:13] Chair Fast: joined our meeting that way. And David Critchley, did you have something you wanted to say?

[0:07:18] Chair Fast: Yes,

[0:07:19] Trustee Critchley: I did. I wanted to bring a late agenda item before the committee and that is

[0:07:27] Trustee Critchley: for a letter of support for the Association of Denman Island Marine Stewards in their application

[0:07:33] Trustee Critchley: for funding for beach cleanup oh

[0:07:36] Chair Fast: right okay thank you and um how about if we put that at 11.2

[0:07:41] Chair Fast: in correspondence uh letter of support just because it's following their letter

[0:07:53] Chair Fast: maybe that's not the right place to put it but it seems like the logical place to talk about it

[0:07:57] Chair Fast: okay thank you for reminding me about that and um anything else then if i can have a motion to

[0:08:06] Chair Fast: approve the agenda so moved

[0:08:09] Trustee Critchley: so moved thank

[0:08:10] Chair Fast: you moved and seconded and uh all in favor

[0:08:13] Chair Fast: just making it really

[0:08:16] Chair Fast: clear very good thank you and um so now uh just moving on through

[0:08:22] Chair Fast: um we're moving on to number three just to let everybody know that uh we did have a closed

[0:08:27] Chair Fast: meeting on july the 7th oh yes the

[0:08:31] Voice 6: resolution that is required for approval of the resolution

[0:08:34] Voice 6: to continue holding electronic meetings.

[0:08:36] Chair Fast: Oh, right.

[0:08:37] Chair Fast: Thank you very much, Vicki.

[0:08:39] Chair Fast: Because of COVID, we need to keep having this resolution

[0:08:44] Chair Fast: that allows us to recognize

[0:08:46] Chair Fast: that we were in this funny situation,

[0:08:48] Chair Fast: we have to meet this way.

[0:08:49] Chair Fast: And so can I have somebody read that motion

[0:08:52] Chair Fast: or just refer to it?

[0:08:54] Chair Fast: 2.1.

[0:08:58] Trustee Busheikin: Laura?

[0:08:59] Trustee Busheikin: Yeah, should I read it?

[0:09:02] Trustee Busheikin: Why don't I read it quickly if there are public here

[0:09:05] Trustee Busheikin: hear and they may not know what we're doing because yes so i'm it's long i move that in

[0:09:11] Trustee Busheikin: order to meet the principles of openness transparency and accessibility meetings of

[0:09:16] Trustee Busheikin: the demin island local press committee will be held electronically until ministerial orders

[0:09:20] Trustee Busheikin: under the emergency program act and requirements or recommendations under the public health act

[0:09:25] Trustee Busheikin: change regarding public attendance of trust body meetings and that such meetings be live streamed

[0:09:30] Trustee Busheikin: and the public invited to participate in meetings by connecting to the link or the phone number

[0:09:34] Trustee Busheikin: are provided in the meeting notice in order to observe proceedings and speak when invited by the

[0:09:39] Trustee Busheikin: chair.

[0:09:40] Chair Fast: Thank you. Do I have a seconder?

[0:09:42] Trustee Critchley: I'll second it.

[0:09:44] Chair Fast: Thank you, David. And although any

[0:09:46] Chair Fast: discussion, all those in favor. Thank you. That passes unanimously. I'm going to be speaking

[0:09:54] Chair Fast: things some people may be seeing and it might be obvious, but in case people only have audio and

[0:09:59] Chair Fast: just for the record, in case we have in case Vicky can't see us, for example, our minute taker.

[0:10:05] Chair Fast: so please excuse any uh what seems like boring stuff okay and moving on to number three um this

[0:10:15] Chair Fast: is just reporting uh that we did hold an in-camera meeting which means a meeting without the public

[0:10:21] Chair Fast: present so we want to make sure you know that we did meet um in camera and uh that there are

[0:10:27] Chair Fast: special rules around that and all that kind of thing so we're following them um and at that

[0:10:32] Chair Fast: meeting we adopted the minutes of the meeting before that in July. So now moving on to trustee

[0:10:41] Chair Fast: reports 4.1. Trustees do you want to let us know what you've been up to that the public might be

[0:10:49] Chair Fast: interested in?

[0:10:50] Trustee Busheikin: Because I just checked and last time I went first so let's be super fair. Okay

[0:10:57] Trustee Critchley: all right so I have attended quite a number of meetings since our last local trust committee

[0:11:05] Trustee Critchley: committee meeting. Part of which is my own fault for volunteering and getting involved in a couple

[0:11:12] Trustee Critchley: of subcommittees. So I, as has been mentioned, I'm on the Bain Sound Committee. So first of all,

[0:11:23] Trustee Critchley: I had a Trust Programs Committee meeting. And that we are fairly well occupied in discussing

[0:11:34] Trustee Critchley: discussing the amendments to the trust policy statement. And in that regard, we've been having

[0:11:39] Trustee Critchley: quite a lengthy discussion about the meaning of our mandate, preserving and protecting, but also

[0:11:46] Trustee Critchley: the part that refers to unique amenities. And that has been a topic of considerable

[0:11:53] Trustee Critchley: conversation, which hopefully is drawing to a close shortly. Yeah, I have another meeting on

[0:12:01] Trustee Critchley: that topic at the end of this week on Friday. So I also had a meeting of the

[0:12:11] Trustee Critchley: Bains Sound Lambert Channel organizing committee. So this is because the World

[0:12:19] Trustee Critchley: Wildlife Fund has essentially helped us to get this group together, get

[0:12:29] Trustee Critchley: the the topics underway uh held a couple of forums um but now they they want us to be able to

[0:12:37] Trustee Critchley: operate on our own so in conjunction with the islands trust who will be providing secretariat

[0:12:43] Trustee Critchley: services we're continuing that we hope to hold uh two forums per year and this is a collection

[0:12:53] Trustee Critchley: of people who are interested in the topic of these waters,

[0:12:59] Trustee Critchley: the local waters and preserving and protecting them.

[0:13:02] Trustee Critchley: It involves, of course, the shellfish industry,

[0:13:06] Trustee Critchley: but also a lot of government people, including DFO

[0:13:12] Trustee Critchley: and provincial lands and forest people as well,

[0:13:17] Trustee Critchley: the tenure people.

[0:13:18] Trustee Critchley: So it's a very worthwhile project.

[0:13:21] Trustee Critchley: project and so now we're on our way to being kind of independent of World Wildlife Fund if you like

[0:13:29] Trustee Critchley: so I attended a meeting for that purpose I've also attended a ferry advisory committee

[0:13:37] Trustee Critchley: meeting and there were a couple things that came out of that one of which will be

[0:13:43] Trustee Critchley: probably known because there have been some notices going out recently about a

[0:13:47] Trustee Critchley: a sailing which is going to be missed to do the last changeover of the plastic coated

[0:13:58] Trustee Critchley: ferry cables so the last one that has plastic surrounding it will be removed and replaced by

[0:14:06] Trustee Critchley: the the new technology the sort of oval shaped cable which does not have a plastic wrap

[0:14:13] Trustee Critchley: also in that meeting there was discussion about several of our sailings which are in fact

[0:14:21] Trustee Critchley: discretionary much to our surprise we had found this out just I think the previous meeting

[0:14:29] Trustee Critchley: and it meant that it wasn't secure and could be taken away by BC Ferries at any time it wasn't

[0:14:37] Trustee Critchley: part of the contract that BC Ferries has with the province so there's discussion about getting

[0:14:43] Trustee Critchley: that getting those sailings actually into the schedule into the contract so that they will no

[0:14:52] Trustee Critchley: longer be discretionary I should say that they have in historically they have not been taken

[0:14:56] Trustee Critchley: away so it has not been a problem it's just that it's a potential problem so we had a representative

[0:15:01] Trustee Critchley: from the province at the meeting as well and they agreed that they were say open to amendment to the

[0:15:11] Trustee Critchley: contract to have those discretionary sailings put in so that was a bit of good news um had a further

[0:15:20] Trustee Critchley: meeting of the bain sound forum this is the entire forum and we had various presentations and

[0:15:26] Trustee Critchley: discussions we had confirmation of our organizing committee and uh uh yes the really not much to

[0:15:39] Trustee Critchley: report on that. Just note that also attended the Comox First Nation community to community

[0:15:46] Trustee Critchley: event which was very interesting and had 61 participants which made scrolling through the

[0:15:56] Trustee Critchley: Zoom screen a little difficult to see everybody who was there but that was a wonderful thing to

[0:16:03] Trustee Critchley: to do in these times of pandemic

[0:16:05] Trustee Critchley: to actually get 61 people together for a meeting.

[0:16:10] Trustee Critchley: Also had a trust council meeting via Zoom

[0:16:14] Trustee Critchley: in our beginning of December meeting.

[0:16:21] Trustee Critchley: I think later on in the agenda,

[0:16:24] Trustee Critchley: we come across notes of what transpired in that meeting,

[0:16:29] Trustee Critchley: which I think is a very good thing.

[0:16:30] Trustee Critchley: And I haven't seen them before in that format.

[0:16:32] Trustee Critchley: so it's just a point form summary of what transpired for me something that I was involved

[0:16:40] Trustee Critchley: in was a motion to have a management review of the operations and management of the trust

[0:16:48] Trustee Critchley: and that would that involve quite a bit of work and putting that together

[0:16:54] Trustee Critchley: it was the work of a committee of volunteers so it was an imperfect document and there was

[0:17:01] Trustee Critchley: some criticism of it and the way in which we proceeded but the motion did pass uh narrowly

[0:17:09] Trustee Critchley: and so there will be a management review we'll be hiring a consultant an external consultant to do

[0:17:16] Trustee Critchley: this review and as part of it there has been a steering committee or a management committee

[0:17:23] Trustee Critchley: i think we're calling it a select committee actually of trust council to carry this work

[0:17:29] Trustee Critchley: work forward. And we had the first meeting of that committee yesterday. And that was

[0:17:37] Trustee Critchley: very interesting. We made progress. We had a number of suggestions from our CAO about how we

[0:17:45] Trustee Critchley: will move this into what we call a request for proposal, because the contract for doing this

[0:17:53] Trustee Critchley: work will be put out to public tender through BC BID. And so we've agreed to go on to a fairly

[0:18:01] Trustee Critchley: aggressive schedule of meetings. We'll meet every two weeks for probably an hour to two hours

[0:18:11] Trustee Critchley: to get this done to finalize the request for proposal documentation. Our next meeting we will

[0:18:17] Trustee Critchley: have a representative from BC BID there to outline the procedure and to assist us with it.

[0:18:25] Trustee Critchley: So that's something that's in the works. What else have I had? Yes, I had another

[0:18:34] Trustee Critchley: Bain Sound steering committee meeting and we elected Daniel Arbour as our chair.

[0:18:44] Trustee Critchley: chair. So that is great. Daniel did a wonderful job of chairing our meeting and look forward to

[0:18:51] Trustee Critchley: more of those meetings in the future to keep this initiative going. Also, I've just mentioned

[0:19:01] Trustee Critchley: already that I did have a select committee of trust council meeting yesterday. So that concludes

[0:19:10] Trustee Critchley: includes my report.

[0:19:12] Chair Fast: Thank you very much and for those who are interested the point form

[0:19:20] Chair Fast: highlights is 15.1 it's on page 59 of your agenda for anybody who's following along

[0:19:26] Chair Fast: and there you can read about the standing committee and the other things that some of

[0:19:31] Chair Fast: the other things David was mentioning. Go ahead

[0:19:32] Trustee Busheikin: Laura. Thanks well and I'll just start by saying

[0:19:35] Trustee Busheikin: that point form summary of highlights from trust council I believe is issued after every trust

[0:19:40] Trustee Busheikin: Council and is a is something that people can get emailed to them by going to the website and

[0:19:47] Trustee Busheikin: looking under how do I and then there's something about subscribe or receive updates I'm not really

[0:19:53] Trustee Busheikin: sure um and that's one of the many little info pieces people can subscribe to to keep up with

[0:19:59] Trustee Busheikin: the with what Trust Council is doing um so you know I also had a busy couple of months in spite

[0:20:06] Trustee Busheikin: spite of you know holidays and COVID um you know also attended trust council um I uh was one of

[0:20:16] Trustee Busheikin: those who had some concerns not about the idea of the management review but about the terms of

[0:20:21] Trustee Busheikin: reference and the the sort of process for you know choosing the the select committee um but uh

[0:20:29] Trustee Busheikin: nonetheless I I support it I'm happy to see it happening I think it's important um that we do

[0:20:36] Trustee Busheikin: do that and get an outside set of eyes on what we do and how we do it. So and otherwise, yes,

[0:20:43] Trustee Busheikin: it was a very stimulating council and interested in further discussions, particularly around the

[0:20:51] Trustee Busheikin: policy statement review and the definition of amenities. I appreciated the discussion we had.

[0:20:57] Trustee Busheikin: It's always been a discussion and it's actually a big question for us to discuss and try and

[0:21:03] Trustee Busheikin: figure out so and then I attended also the Bain Sound ecosystem forum and I want to thank you

[0:21:08] Trustee Busheikin: Trustee Critchley for stepping up and being on the organizing team for that. I think it's just

[0:21:14] Trustee Busheikin: really powerful to bring all the different groups and stakeholders and communities together to

[0:21:24] Trustee Busheikin: discuss the health of Bain Sound and I think there's really good things going on there. I

[0:21:33] Trustee Busheikin: bit of a long game and I think I actually think the relationships that are being created are

[0:21:38] Trustee Busheikin: already um changing things somewhat um like David I attended both of the uh meetings with the

[0:21:46] Trustee Busheikin: Comox there was the big one and then a smaller one just for Devon and Hornby uh very interesting

[0:21:51] Trustee Busheikin: um discussions and um it looks to me like in the coming year there there's real opportunity to work

[0:21:59] Trustee Busheikin: more closely with them about, you know, on, I guess, providing them with support to make sure

[0:22:06] Trustee Busheikin: that their cultural heritage sites are recognized and perhaps some other ways that we can work

[0:22:13] Trustee Busheikin: together. So I look forward to that. As chair of the regional planning committee, I think we've had

[0:22:20] Trustee Busheikin: two meetings um working away at the fees review and um actually many other things uh happening

[0:22:29] Trustee Busheikin: there and um one thing is uh the uh islands trust freshwater strategy so that is uh we've hired

[0:22:40] Trustee Busheikin: consultants and the you know the task is to to make a doable plan a strategy so that the trust

[0:22:49] Trustee Busheikin: can better protect the fresh water in that trust area which ties in very closely to climate change

[0:22:57] Trustee Busheikin: I would say adaptation and mitigation so um we've hired a team and they've been doing interviews and

[0:23:03] Trustee Busheikin: they they conducted an interview with me last week and it was just fantastic like I came away

[0:23:08] Trustee Busheikin: educated and engaged and they said the same thing and I think they're asking really good questions

[0:23:14] Trustee Busheikin: um so and you know they really focused on okay like we're doing this strategy we're going to do

[0:23:19] Trustee Busheikin: report but if it doesn't turn into action that's no good so how could this be not just action but

[0:23:25] Trustee Busheikin: action that actually lasts that isn't a flash in the pan flavor of the day type thing that actually

[0:23:30] Trustee Busheikin: has long-term impact to ensure that we better protect fresh water so that was great I look

[0:23:37] Trustee Busheikin: forward to what happens with that also attended a financial planning committee meeting for the

[0:23:44] Trustee Busheikin: trust area there's another one tomorrow we're looking at how we manage our surplus we'll all

[0:23:52] Trustee Busheikin: be hearing about that and of course moving the budget ahead and just for the sake of the members

[0:23:59] Trustee Busheikin: of the public out there this is the budget for all of the islands trust but that includes the budget

[0:24:04] Trustee Busheikin: for the local trust committee and there is a budget consultation trust-wide that is launching

[0:24:09] Trustee Busheikin: on Friday. There'll be ads in our local papers. There'll be, if you're on the Islands Trust email

[0:24:17] Trustee Busheikin: list, you'll get an email. There should be some Facebook presence. And I see that it's been,

[0:24:24] Trustee Busheikin: if tomorrow we adopt it as it is, which I think we will, it's been condensed from last year's

[0:24:29] Trustee Busheikin: just to make it, I think, a little more doable for people. And so it shouldn't take a long time

[0:24:36] Trustee Busheikin: and it's just a chance to have some input at a kind of a high level. So I encourage people to

[0:24:42] Trustee Busheikin: participate in that. Another thing I did, I wrote a letter of support for the initiative

[0:24:53] Trustee Busheikin: that came from some non-profit groups but via the regional district to get Denman and Hornby

[0:25:01] Trustee Busheikin: connected to the connected coast initiative which is fiber optic internet for the islands it's a

[0:25:08] Trustee Busheikin: we we know about it it's a big well fairly well funded um coastal initiative uh and Devin and

[0:25:16] Trustee Busheikin: Hornby were not part of it and so I was asked to write a letter and I was able to um reference a

[0:25:23] Trustee Busheikin: trust council resolution in support of that so that was nice so it wasn't just

[0:25:28] Trustee Busheikin: Laura Beshakin saying it was like trust council actually made a resolution and so that actually

[0:25:33] Trustee Busheikin: went ahead and we have our regional district on board to help fund what are called landing sites

[0:25:39] Trustee Busheikin: on Denman which isn't it isn't going to get the fiber optic to every home but it's the big step

[0:25:45] Trustee Busheikin: or one of maybe two big steps to do that so that's some good news um and uh then also um I continue

[0:25:54] Trustee Busheikin: continue to meet monthly with a group on Denman. The acronym is DERCON, and it's Denman Island,

[0:26:02] Trustee Busheikin: I don't remember. It's like a coordinating or info-sharing committee around a COVID response.

[0:26:08] Trustee Busheikin: So there's representative of different organizations and different sectors, and we just,

[0:26:14] Trustee Busheikin: it has no powers, we just trade information. And that's been happening every month since COVID

[0:26:19] Trustee Busheikin: it started and it's a really a really great group um and we just kind of share we give each other

[0:26:27] Trustee Busheikin: feedback and ideas and um so uh yeah and you know things that I hear about there are um

[0:26:35] Trustee Busheikin: you know there's a medical issues report but there's also I gather now discussion about looking

[0:26:42] Trustee Busheikin: it getting going again there was a project proposal to have a public transit bus like

[0:26:50] Trustee Busheikin: but private not not necessarily run by the regional district the transit authority across

[0:26:56] Trustee Busheikin: the island to connect with there's a Hornby bus and that project has been kind of in limbo and

[0:27:02] Trustee Busheikin: so now there's just discussion of getting that going on no decisions made but as a pilot project

[0:27:07] Trustee Busheikin: project um there's going to be a funding came in to build a covered outdoor space for recreation

[0:27:14] Trustee Busheikin: and gathering and meetings um which hopefully will get built soon enough to be useful uh with

[0:27:20] Trustee Busheikin: COVID but will be useful in the future so other things like it just lets me know what's going on

[0:27:24] Trustee Busheikin: and then finally the last thing that I've been quite busy doing that you both know about is

[0:27:29] Trustee Busheikin: making a delegation I was just executive committee uh which I did last week and that was uh

[0:27:36] Trustee Busheikin: for members of the public that was looking at ways to get some planning resources to

[0:27:43] Trustee Busheikin: Denman Island specifically, but also just looking at how do we allocate planning resources to make

[0:27:50] Trustee Busheikin: sure that planning is consistent and fair and kind of keeps moving along. Because I think

[0:27:56] Trustee Busheikin: probably members of the public know this,

[0:27:58] Trustee Busheikin: what has happened on Denman is that because we've had

[0:28:02] Trustee Busheikin: had two really complex applications to deal with, there just hasn't been has to be to move forward

[0:28:08] Trustee Busheikin: with what we call projects, which is proactive planning, where we, we pick a topic, and we review

[0:28:13] Trustee Busheikin: our bylaws around that topic, because there's a sense that they may be getting out of date. So

[0:28:20] Trustee Busheikin: that hasn't been happening. You know, there's a principle at the trust that every island gets its

[0:28:27] Trustee Busheikin: fair share of planning resources sort of adjusted for population and that is you know roughly how

[0:28:33] Trustee Busheikin: things work um so it's a little hard to go and say well oh no but we it's not working for us we

[0:28:39] Trustee Busheikin: need more than our fair share so I'm trying to you know incorporate that and and um make things

[0:28:45] Trustee Busheikin: happen so and I you know we had a really good discussion and this work is really ongoing I'm

[0:28:50] Trustee Busheikin: going to have some follow-up conversations with our CAO and probably director of planning and

[0:28:55] Trustee Busheikin: made the regional planning manager car and um that's it thank you thank

[0:29:04] Chair Fast: you very much and i'm

[0:29:05] Chair Fast: just uh noticing we're a little bit behind so i'm going to skip quickly through mine um because it's

[0:29:11] Chair Fast: not as uh um relevant or uh close to denman island uh denman islanders but um i attended

[0:29:20] Chair Fast: various meetings executive committee financial planning committee islands trust conservancy

[0:29:26] Chair Fast: where I'm on the board of that whole arm of the Islands Trust that protects land through

[0:29:33] Chair Fast: nature reserves and conservation covenants and different stewardship activities. And we'll hear

[0:29:39] Chair Fast: more about them during the meeting. And I'm also the chair of the Hornby and Gambier local trust

[0:29:46] Chair Fast: committees. And I'm a member of Bowen Island Municipal Council. So we meet every second

[0:29:51] Chair Fast: Monday on Bowen and I wanted to mention a couple of things in the in the information items part of

[0:30:00] Chair Fast: the agenda there's three bits there that I asked to be put in one of them is the trust council

[0:30:05] Chair Fast: decisions we talked about which Laura says as Laura says you can sign up to get these in your

[0:30:10] Chair Fast: email if you're interested lots of information available through the website and through email

[0:30:17] Chair Fast: and also 15.2 is about Islands Trust Council and the chair writing to the premier and ministers

[0:30:28] Chair Fast: about a BC coastal strategy and law and the next one is about Islands Trust getting more

[0:30:36] Chair Fast: jurisdiction over tree cutting just to give people an indication of some of the other things that are

[0:30:40] Chair Fast: happening at the trust at the other meetings of the trust and I wanted to flag with people that

[0:30:48] Chair Fast: the policy statement update that trustees talked about this is like the regional growth strategy

[0:30:54] Chair Fast: if you were in a regional district this is the um the big sort of policy that's behind all of

[0:31:00] Chair Fast: the official community plans that are in the islands trust area and we are updating it and

[0:31:06] Chair Fast: there's a public input period beginning now until february the 7th so i'd encourage everybody to

[0:31:13] Chair Fast: find out more about that or contact us or go to the islands trust website to see

[0:31:18] Chair Fast: how to get involved in the islands trust policy statement update and have your views reflected

[0:31:25] Chair Fast: and have your views known and have your input so i wanted to say that and i believe director

[0:31:33] Chair Fast: arbura is not with us this week so we'll move on now to the town hall section of the agenda

[0:31:40] Chair Fast: and so in this part we've got i'll still say approximately two minutes if you could

[0:31:46] Chair Fast: contain your remarks to two minutes we'll see how many people we want to let speak and I know

[0:31:53] Chair Fast: we've got the Association of Denman Island Marine Stewards will have some maybe even some maps to

[0:32:00] Chair Fast: show us we'll see if we can get that happening and we want to allow a little like extra time

[0:32:06] Chair Fast: today because now here we are almost a year into COVID and almost a year without a face-to-face

[0:32:13] Chair Fast: meeting so we want to make sure people have an opportunity to speak in front of speak to

[0:32:22] Chair Fast: trustees in front of their peers in the community and have their voices heard so I'd encourage you

[0:32:29] Chair Fast: to raise your digital hand and so this is at the bottom of your screen you might be able to see a

[0:32:34] Chair Fast: raise hand or if you're on a phone I think I believe it's star nine raises a hand and I can

[0:32:41] Chair Fast: can see some hands going up we've got 10 attendants with us attendees sorry and um when you raise your

[0:32:47] Chair Fast: hand uh one at a time i believe will will uh switch you to panelist status and then uh we may even be

[0:32:53] Chair Fast: able to see you if you turn your camera on and uh to turn your microphone on you'll know how to do

[0:32:59] Chair Fast: that if you're on a screen uh it's unmute or star six if you're on a phone and um do we have anybody

[0:33:06] Chair Fast: anybody who's ready to speak who'd like to be first. I'm I see two hands are up.

[0:33:15] Chair Fast: Rhianna Silva. And I can hardly hear you will.

[0:33:22] Voice 4: Sorry, we've got Rhianna Silva. So I will promote.

[0:33:26] Voice 4: Very good. Okay. There we go.

[0:33:35] Chair Fast: Okay, and I'll switch back. Thank you. And please go ahead,

[0:33:39] Chair Fast: Rhianna. And if you can, if you've got a camera, please feel free to turn it on or not as you like.

[0:33:44] Chair Fast: and if you could introduce yourself with your uh name in case you're using some other uh somebody

[0:33:50] Chair Fast: else's phone and um your uh connection to the island she's still muted

[0:34:00] Voice 4: yeah

[0:34:00] Chair Fast: you'll need to

[0:34:01] Chair Fast: unmute if you're on a phone at star six hello there you are and uh i'm not sure we can hear you

[0:34:13] Chair Fast: hello yes we can hear you rianne if you could introduce yourself with your connection to the

[0:34:19] Chair Fast: the island and please go ahead. Oh, Rianne, can you hear us? We can't hear you, Rianne. If you could

[0:34:36] Chair Fast: perhaps try something else and let's go to the other attendee who has their hand up in the

[0:34:43] Chair Fast: meantime. Enrico Worry. All right. Thank you, Will. Well, hopefully Rianne can sort out her

[0:34:52] Chair Fast: technical trouble troubles there and uh onrico you've been uh promoted now to a panelist status

[0:35:00] Chair Fast: so you can turn on your microphone and your camera if you like and um uh and speak to us

[0:35:10] Chair Fast: onrico if you're there uh star six is on mute or you can find it at the bottom of your screen if

[0:35:17] Chair Fast: you move your cursor around on the screen the buttons at the bottom will show up if you're at

[0:35:21] Chair Fast: at a desktop oh your microphone is on

[0:35:24] Voice 3: on

[0:35:26] Chair Fast: rinko sorry i i accidentally erased my hand

[0:35:31] Chair Fast: oh okay all right thank you and please uh say hello to your dog for us

[0:35:36] Chair Fast: okay how about rianne rianne are you able to speak hello

[0:35:44] Voice 7: can you hear me yes

[0:35:46] Chair Fast: thank you we can

[0:35:47] Chair Fast: can hear you some funny static i keep getting dumped by zoom oh gosh well please try go ahead

[0:36:02] Chair Fast: rianne we can't

[0:36:03] Voice 4: hear you now

[0:36:03] Chair Fast: there's

[0:36:06] Voice 4: there's a lot of feedback i'm not sure if rianne has

[0:36:09] Voice 4: something else running in the background maybe that's interfering or yes

[0:36:13] Chair Fast: rianne what we're

[0:36:14] Chair Fast: hearing is static not your voice except for the first now yeah please try it again but if you can

[0:36:22] Chair Fast: turn off anything else that doesn't need to be on you're getting some feedback it sounds like

[0:36:26] Chair Fast: microphone feedback and

[0:36:31] Trustee Busheikin: she just put I saw that there's a chat that her mic is on but that zoom

[0:36:38] Trustee Busheikin: is dumping her I wonder just as a because I as you guys know I get it's more my internet that

[0:36:45] Trustee Busheikin: dumps me I'm familiar with this um sometimes phoning in can get around that because you're

[0:36:51] Trustee Busheikin: not using the the um the software or the internet i mean we could even you know go ahead

[0:37:00] Chair Fast: with the next sure we've got one other hand uh no that's rianne's hand is up and oh you're in both

[0:37:07] Chair Fast: okay okay so she why

[0:37:09] Trustee Busheikin: don't she says she hears every 20th word we say like i wonder if will

[0:37:13] Trustee Busheikin: could send her um just a little chat to say try using the phone number sure

[0:37:22] Voice 4: i can do that okay

[0:37:24] Voice 4: thank

[0:37:24] Chair Fast: you very much okay and uh trustees while we're doing this um is there a member of uh

[0:37:31] Chair Fast: adams the marine stewards uh in the attendees or panelists that you can see well

[0:37:40] Trustee Busheikin: i see dory

[0:37:41] Trustee Busheikin: Dory Woodward, she's Adams. I see her hand up. Oh, very good. Yeah, I just

[0:37:45] Chair Fast: found that list.

[0:37:47] Chair Fast: I just see. Okay, good. So perhaps, when will you get a chance you can promote Dory?

[0:37:55] Voice 4: Okay, I've promoted her now.

[0:37:57] Chair Fast: Okay, thank you. And Dory, if you can,

[0:38:02] Chair Fast: if you would like to, you can turn on your microphone and unmute your microphone and

[0:38:08] Chair Fast: And we would love to hear from you.

[0:38:16] Chair Fast: So if you move your cursor across the screen, if you're at a desktop.

[0:38:20] Chair Fast: Oh, there you're.

[0:38:24] Chair Fast: Dory, we can't see your microphone, but I might have Rhian again.

[0:38:34] Chair Fast: Gosh.

[0:38:37] Chair Fast: Dory, if you're on a phone, it's star six to unmute.

[0:38:43] Chair Fast: Or if you're on a laptop or.

[0:38:52] Chair Fast: Oh, now we're not hearing either.

[0:38:58] Chair Fast: and dory's oh dory your microphone is on can you try saying a few words that's it

[0:39:08] Chair Fast: dory we can hear you can you hear us going

[0:39:15] Voice 5: to the phone now can you hear me is this dory or

[0:39:19] Voice 5: rianne i am unmuted which person is this it's dory dory we can hear you please go ahead dory

[0:39:31] Voice 5: Dory, we can hear you,

[0:39:33] Chair Fast: Dory. Please go ahead.

[0:39:38] Voice 5: I am going ahead. I am trying to go ahead. Can you hear me?

[0:39:50] Voice 5: We

[0:39:55] Chair Fast: were nodding our heads at you, giving you thumbs up. It's a little funny,

[0:40:00] Chair Fast: but if you speak slowly, we hope to be able to hear you. We can hear you walking around and

[0:40:15] Chair Fast: sign she

[0:40:22] Trustee Busheikin: maybe can't hear us i think maybe she can't dory can you hear us you could try

[0:40:29] Trustee Busheikin: communicating also through the chat function at the bottom just to tell us you can or can't hear

[0:40:35] Trustee Busheikin: us this

[0:40:43] Chair Fast: town hall is not being ideal god no i

[0:40:48] Trustee Busheikin: wonder if like because this is it's been pretty

[0:40:50] Trustee Busheikin: good in the past like it's never a hundred percent but like maybe the the trying to promote people i

[0:40:56] Trustee Busheikin: I don't know, like I'm not a techie, but maybe trying to promote people to panelists isn't

[0:41:00] Trustee Busheikin: working.

[0:41:02] Voice 4: If you prefer, we can try to just enable speaking and see if that makes a difference.

[0:41:07] Voice 4: I

[0:41:08] Trustee Busheikin: mean, and this also like the internet, this goes, Paul points back to the internet and

[0:41:12] Trustee Busheikin: other things because, you know, I just, you know, we're going to make a decision about

[0:41:17] Trustee Busheikin: having a Zoom public information meeting and public hearing.

[0:41:21] Trustee Busheikin: And yeah.

[0:41:23] Voice 4: Yeah.

[0:41:24] Voice 4: Yeah. I

[0:41:25] Voice 4: mean, I can suggest if the internet is being very unstable on Denman today, which

[0:41:30] Voice 4: maybe it is depending on where you are. Anyone who would like to can phone in instead using the

[0:41:37] Voice 4: phone number 833. It's a toll free. So 1-833-958-1164. That's one of the numbers. There's

[0:41:48] Voice 4: a second one 1-833-955-1088 those are both listed on our website on the latest news page the denman

[0:42:00] Voice 4: latest news page um can you put them in the chat another option i have to re-in i can see if i can

[0:42:09] Voice 4: put it to all panelists and all attendees okay

[0:42:14] Trustee Busheikin: great i was going to do that but i think it's

[0:42:16] Trustee Busheikin: better if the world has it yeah

[0:42:18] Voice 4: yeah

[0:42:20] Trustee Busheikin: and i think if people i you know i would like to accommodate

[0:42:23] Trustee Busheikin: people so if we have to go ahead with our agenda without them and they get back to us

[0:42:27] Trustee Busheikin: if within reason let's fit them in yes i

[0:42:32] Chair Fast: think maybe if it's 10 45 and we uh you know we do

[0:42:37] Chair Fast: have limited time and we're running a little late but maybe if we do a couple more items and then we

[0:42:42] Chair Fast: we try again so if people can bear with us let's try again in 15 minutes half an hour

[0:42:49] Chair Fast: somewhere where we can find it meanwhile Will has put some suggestions in the zoom

[0:42:59] Chair Fast: chat about try exiting zoom and signing in again and the numbers to call on your cell phone as

[0:43:06] Chair Fast: opposed to trying to do it through your computer so hopefully we will come back to this so we're

[0:43:11] Chair Fast: We're going to postpone the town hall and we'll come back to it in 15, 20 minutes, half an hour.

[0:43:18] Chair Fast: And let's go now to 7.1 with if everybody is one more thing.

[0:43:23] Trustee Busheikin: Could we just put that in the chat, too?

[0:43:25] Trustee Busheikin: I mean, I don't know if anyone's out there that people could try again in 15 minutes or something.

[0:43:30] Chair Fast: Yes, sure.

[0:43:32] Chair Fast: Thank you.

[0:43:33] Chair Fast: OK, so that's 10.45 and we're going to go on now to 7.1.

[0:43:41] Chair Fast: just just our minutes from our november the third meeting um did anybody have an oh there's rianne

[0:43:51] Chair Fast: rianne can you hear us if you could give us a thumbs up if you can hear us i don't think she

[0:44:02] Chair Fast: can hear us um i'm gonna put something quickly in the chat here about uh uh audio settings button

[0:44:20] Chair Fast: at the bottom of your screen but now she's gone okay um she's obviously getting the video working

[0:44:28] Chair Fast: this is good and um

[0:44:29] Chair Fast: oh now she's

[0:44:35] Chair Fast: frozen now she's frozen oh gosh i

[0:44:38] Voice 4: think i'll put uh rianne back to

[0:44:41] Voice 4: attendee

[0:44:42] Chair Fast: yeah just

[0:44:43] Voice 4: so she doesn't have to worry about being on camera yes

[0:44:47] Chair Fast: very good okay thank

[0:44:49] Chair Fast: you and uh trustees anything about the minutes from november the 3rd um any changes or adjustments

[0:44:55] Chair Fast: No. Okay so can I have a motion to adopt the minutes? So moved. Second.

[0:45:05] Chair Fast: Thank you and all those any discussion all those in favor?

[0:45:11] Trustee Critchley: Aye. Thank

[0:45:12] Chair Fast: you the minutes passed unanimously so we've adopted those minutes and now we're going to go on to set that we didn't have any resolutions without a meeting so we don't have to report on that and there are no meeting minutes from the advisory planning commission and so

[0:45:29] Chair Fast: So here we are at the follow-up action list.

[0:45:31] Chair Fast: This is the work of staff.

[0:45:34] Chair Fast: And we've got with us Sonia Zupanets, Island Planner,

[0:45:36] Chair Fast: and page 13 of your agenda.

[0:45:39] Chair Fast: Everybody who's watching from home

[0:45:41] Chair Fast: and questions for the planner, trustees.

[0:45:47] Trustee Busheikin: I'm sorry, I'm just distracted

[0:45:49] Trustee Busheikin: because we still have Rhiann on the screen

[0:45:51] Trustee Busheikin: and we were told she'd be taken off

[0:45:53] Trustee Busheikin: and it's just distracting me

[0:45:54] Trustee Busheikin: because I don't think,

[0:45:57] Trustee Busheikin: I think it's a good idea to take her off.

[0:45:59] Trustee Busheikin: She may not even know we're looking at her

[0:46:01] Trustee Busheikin: and yeah don't know if she can hear us and she's not participating in the meeting now and it's just

[0:46:05] Trustee Busheikin: yeah i've

[0:46:07] Voice 4: been trying to uh to move her and it won't

[0:46:13] Voice 4: yeah well i'm trying to do that too and

[0:46:16] Voice 4: it's like because she's frozen she is frozen

[0:46:19] Voice 4: it won't take any directions from me

[0:46:25] Chair Fast: okay um i suggest everybody goes to speaker view up in the top right hand corner of your

[0:46:31] Chair Fast: screen if you go to speaker then only the person who's speaking um or the shared screen is what

[0:46:38] Chair Fast: you'll see and um so then uh let's go ahead with um follow-up action list questions for the planner

[0:46:46] Chair Fast: it didn't work but oh well let's try

[0:46:51] Trustee Busheikin: i'm in speaker view and that is that is much less

[0:46:54] Trustee Busheikin: It just doesn't feel as much like I'm invading anyone's privacy.

[0:46:59] Trustee Busheikin: I

[0:47:00] Voice 4: think it finally worked.

[0:47:02] Trustee Busheikin: Thanks, Will.

[0:47:03] Trustee Busheikin: Sort of.

[0:47:07] Trustee Busheikin: So I do have a question and a comment.

[0:47:12] Trustee Busheikin: Go ahead, please, Trustee Boucherkin.

[0:47:14] Trustee Busheikin: Okay, and maybe no one here knows the answer to this, but I'm wondering, I'm looking at the item on page 16, 21st of January,

[0:47:21] Trustee Busheikin: staff to prepare a draft water sustainability project charter um and so that's now a a month

[0:47:30] Trustee Busheikin: i mean a month a year ago less a week and sorry that sounded kind of complaining i didn't

[0:47:36] Trustee Busheikin: necessarily mean it that way i know there's a lot of moving parts in everything we do but i

[0:47:41] Trustee Busheikin: am just wondering um if anyone knows what the timeline is for this yeah

[0:47:49] Planner Zupanec: i can't answer that

[0:47:50] Planner Zupanec: that question i have no updates for you on that particular item perhaps rpm cower might

[0:47:57] Planner Zupanec: i

[0:47:59] Chair Fast: know um well heather's coming to join us i know there's um or if heather can join us i know

[0:48:07] Chair Fast: there's a bunch of projects and fundraising and arrangements with other levels of government that

[0:48:12] Chair Fast: are going into these water sustainability projects region-wide but perhaps you if you have anything

[0:48:18] Chair Fast: to update us with Heather about the 21 January 2020 activity staff to prepare a draft water

[0:48:31] Chair Fast: sustainability project charter?

[0:48:33] Voice 13: Yeah I think William is it's on his radar to do that or

[0:48:39] Voice 13: now I'm now I'm now it's sort of jogging my memory a bit. You know I think he intended to do this

[0:48:46] Voice 13: and had suggested that he was going to do it, but then after he suggested it, there was

[0:48:53] Voice 13: budget set aside for the overall freshwater sustainability project, which is going to

[0:49:00] Voice 13: incorporate the work that he was going to do through this project. So my guess is that he

[0:49:07] Voice 13: won't come back to the LTC, but I can double check on that.

[0:49:14] Chair Fast: If you could, that would be great

[0:49:15] Chair Fast: because my my impression is the same i thought it it would

[0:49:19] Chair Fast: have grown from this little seed

[0:49:21] Chair Fast: into this bigger project and right now um maybe we can just update the um follow-up action list

[0:49:29] Chair Fast: right so if you could come back to that with that information that would be great

[0:49:33] Chair Fast: yeah

[0:49:34] Voice 3: it'll

[0:49:35] Trustee Busheikin: come it'll come up again i think when we talk about the the projects list and top

[0:49:41] Trustee Busheikin: priorities list and all of that so um

[0:49:43] Trustee Busheikin: okay thanks and then if i make just a comment an update um

[0:49:49] Trustee Busheikin: so on the 7th of july the next one that piece is done there was a few months ago correspondent

[0:49:57] Trustee Busheikin: sent that i drafted up to ec and then i did the delegation that i reported on so i think

[0:50:04] Trustee Busheikin: that uh july 7th item can be taken off thank

[0:50:11] Chair Fast: you there's going to be some updating um as

[0:50:14] Chair Fast: Sonia winds the new work that used to be Marnie's into her own schedule so thanks

[0:50:20] Chair Fast: for the update any other questions or comments for David do you have anything

[0:50:26] Chair Fast: you want to bring up no no okay

[0:50:29] Chair Fast: all right thank you then we're gonna move on

[0:50:33] Chair Fast: unless the planners want to say anything here no okay then let's move on to do we

[0:50:41] Chair Fast: We want to move on to 9.1.

[0:50:43] Chair Fast: I think we should because that only took a few minutes.

[0:50:46] Chair Fast: And this is the Denman Island rezoning for the DCLTA, the Seniors Affordable Housing.

[0:50:52] Chair Fast: It's an addendum in the agenda.

[0:50:54] Chair Fast: So there's a separate agenda for it and 60 some pages.

[0:51:02] Chair Fast: And if everybody's there, trustees, then we can ask Planner Zupanets to take it away.

[0:51:10] Chair Fast: thank

[0:51:12] Planner Zupanec: you through the chair i'm wondering if you'd like to ascertain whether the applicant

[0:51:17] Planner Zupanec: is or the agent is able to connect um so there's no technical difficulties with their ability to

[0:51:25] Planner Zupanec: hear and participate in this agenda item as they will likely uh yeah i

[0:51:32] Chair Fast: see doug olstead is on uh

[0:51:34] Chair Fast: among the attendees so perhaps will if we could i'll leave it to your discretion how you wish him

[0:51:41] Chair Fast: what you think would be best for him to join us in the meeting and um he's got his hand up so he's

[0:51:48] Chair Fast: there and and uh happy to participate um let's

[0:51:53] Voice 4: see if i've given a try promoting him we will

[0:51:56] Voice 4: see what happens okay

[0:51:58] Chair Fast: because normally the way this works is the uh planner presents and then

[0:52:04] Chair Fast: the applicant has an opportunity to respond with questions or clarifications and um so um i will

[0:52:12] Chair Fast: I see Doug is there shall we just go ahead with the planners report sure okay

[0:52:18] Planner Zupanec: okay please go ahead

[0:52:19] Planner Zupanec: as long as there's no technical issues great so and if I can ask RPM Cowher to just put up the

[0:52:25] Planner Zupanec: staff report that would be great or I can I never know which

[0:52:30] Planner Zupanec: who does what but who's going to share

[0:52:32] Planner Zupanec: the screen there we go okay we'll get this sorted there okay so this staff report is

[0:52:39] Planner Zupanec: is identifying a number of things

[0:52:42] Planner Zupanec: for your consideration today.

[0:52:44] Planner Zupanec: And there will be some additional recommendations

[0:52:46] Planner Zupanec: that I'll be pulling up on the screen

[0:52:48] Planner Zupanec: in addition to the ones in the staff report.

[0:52:50] Planner Zupanec: So if you can just be patient.

[0:52:53] Planner Zupanec: I'm identifying a minor change

[0:52:54] Planner Zupanec: for proposed bylaw number 234,

[0:52:57] Planner Zupanec: which is the amendment to the land use bylaw.

[0:52:59] Planner Zupanec: I'll go over that.

[0:53:00] Planner Zupanec: And we're recommending first reading as amended

[0:53:03] Planner Zupanec: for that particular bylaw,

[0:53:04] Planner Zupanec: as well as a minor change for proposed bylaw 239,

[0:53:08] Planner Zupanec: which is the housing agreement bylaw and I'll go over those and that that could be given second

[0:53:14] Planner Zupanec: reading I'm also asking that the local trust committee consider endorsing the public question

[0:53:19] Planner Zupanec: and answer document that's attached as well as a draft restrictive covenant which you have received

[0:53:24] Planner Zupanec: as a later item as well as advancing to a community information meeting in February

[0:53:31] Planner Zupanec: with a public hearing potentially slated for your March LTC meeting so we'll talk about all

[0:53:37] Planner Zupanec: these things and we'll start with proposed bylaw 234 so that's the land use bylaw amendment we've

[0:53:46] Planner Zupanec: identified a necessary amendment for this bylaw prior to advancing to community information

[0:53:51] Planner Zupanec: meeting and that's the stated minimum lot size and table eight which is the site-specific regulation

[0:53:57] Planner Zupanec: for the affordable housing project it stipulates that the minimum lot area permitted by subdivision

[0:54:04] Planner Zupanec: would be 0.8 hectares when in fact we need to adjust that number to 0.7 hectares in order for

[0:54:12] Planner Zupanec: the subdivision to be successful if this rezoning is approved so this is to accommodate the common

[0:54:19] Planner Zupanec: driveway that separate that accesses the lot that area has to be excluded from the lot size so we

[0:54:26] Planner Zupanec: need to adjust this number otherwise the subdivision simply can't be approved because

[0:54:30] Planner Zupanec: because the zoning would be requiring something

[0:54:33] Planner Zupanec: that the applicant cannot meet.

[0:54:35] Planner Zupanec: So there's a staff recommendation specific

[0:54:37] Planner Zupanec: to making this amendment and giving first rating

[0:54:40] Planner Zupanec: as amended for by-law 234.

[0:54:44] Planner Zupanec: Maybe ask if there's any questions

[0:54:46] Planner Zupanec: for each of these sections because they're all different

[0:54:49] Planner Zupanec: but related before we move on.

[0:54:51] Planner Zupanec: So are there any questions about this particular amendment

[0:54:54] Planner Zupanec: to by-law 234 before I move on to the housing agreement?

[0:55:11] Trustee Critchley: the first item to do with the size of the lot correct

[0:55:18] Planner Zupanec: yeah

[0:55:20] Trustee Critchley: i don't have any issue with that

[0:55:22] Trustee Critchley: okay

[0:55:22] Planner Zupanec: okay great so the next item then let's move on to proposed bylaw 239 which is the housing

[0:55:30] Planner Zupanec: agreement uh the trustee actually has a motion to approve the proposed bylaw 239 which is the

[0:55:34] Planner Zupanec: initiated the request for a minor amendment to which is attachment to to

[0:55:39] Planner Zupanec: increase the maximum percentage of the annual household income for low-income

[0:55:44] Planner Zupanec: caught up cutoffs from 120% which is what's currently stipulated to 160% and

[0:55:51] Planner Zupanec: that's in section C the affordable rental housing eligibility section and

[0:55:57] Planner Zupanec: as well what we've omitted in the report but I'll give you a recommendation when

[0:56:01] Planner Zupanec: when you're ready to do that,

[0:56:03] Planner Zupanec: is it actually shows up again in schedule B

[0:56:05] Planner Zupanec: under the tenant selection section of this document.

[0:56:09] Planner Zupanec: So there's two citations for this 120%

[0:56:12] Planner Zupanec: that you would need to amend.

[0:56:16] Planner Zupanec: And so the applicant's fine with this change

[0:56:18] Planner Zupanec: as far as I understand the trustees would be as well.

[0:56:21] Planner Zupanec: So the staff report has the recommendation

[0:56:24] Planner Zupanec: but I'll give you the alternate wording once we get to that.

[0:56:28] Planner Zupanec: Are there any questions about this minor change

[0:56:30] Planner Zupanec: to the housing agreement no

[0:56:32] Voice 5: okay

[0:56:34] Planner Zupanec: no questions please go ahead the next section is attachment

[0:56:38] Planner Zupanec: three of the staff report that's the draft question and answer document now this is intended

[0:56:43] Planner Zupanec: to be distributed to all property owners and residents on the island through your grapevine

[0:56:48] Planner Zupanec: community paper or via posting to our applications page or any social media outlets that the trustees

[0:56:55] Planner Zupanec: use. The intent is simply to provide a plain language summary of the application to date

[0:57:00] Planner Zupanec: in advance of the community information meeting and public hearing. So to vet some of these

[0:57:05] Planner Zupanec: questions to make sure people understand what the next steps are, as well as informing them

[0:57:10] Planner Zupanec: of opportunities to get other questions answered, which is by contacting staff preferably before

[0:57:15] Planner Zupanec: a community information meeting. So if there's going to be technological challenges for people

[0:57:20] Planner Zupanec: to participate hopefully this type of document lets people know that you have access to real

[0:57:26] Planner Zupanec: people who will contact you or reply to your emails and we will get back to you to answer

[0:57:32] Planner Zupanec: questions that you have about this so that you can determine if your interests are affected

[0:57:36] Planner Zupanec: by the proposed bylaws and then respond accordingly to the local trust committee

[0:57:41] Planner Zupanec: before the close of a public hearing so there's a staff recommendation related to endorsing this

[0:57:48] Planner Zupanec: draft making any amendments that you wish to see you can just let me know what you would like to

[0:57:53] Planner Zupanec: see changed as well as we need a release of funds from your communications budget to cover the cost

[0:57:58] Planner Zupanec: of putting this into the grapevine are there any questions or suggestions for edits to this

[0:58:05] Planner Zupanec: document um yes this is okay

[0:58:09] Trustee Busheikin: um i have a few suggestions for um edits um should i do that now

[0:58:18] Trustee Busheikin: Yeah. Okay. And well, and just before I get there, just because I have to scroll,

[0:58:23] Trustee Busheikin: I'm just wondering if 100 is enough, because it's been a while. But I think if you're getting the

[0:58:28] Trustee Busheikin: grapevine to do the printing, and also the insert, 100 isn't enough. So maybe we should just say 200,

[0:58:34] Trustee Busheikin: just in case, so we don't have to come back and do another resolution.

[0:58:37] Trustee Busheikin: Sure, you can do that. But we're going to do the printing and send it to them.

[0:58:40] Trustee Busheikin: Oh, I see. Okay. That's fine. Yeah. Okay, so let me get to the pages.

[0:58:46] Trustee Busheikin: pages. And yeah, I'm really happy to see this. I think it describes it really well.

[0:58:53] Trustee Busheikin: And I appreciate that. And my changes are all minor. I have like a couple like comma or

[0:59:00] Trustee Busheikin: formatting things. Should I just contact you privately

[0:59:03] Planner Zupanec: about that? Yeah, if you could just

[0:59:05] Planner Zupanec: send them to me. If they're minor edits, then we'll just incorporate that. It's really do you

[0:59:10] Planner Zupanec: endorse this in principle? If there's any glaring omissions or errors? Okay,

[0:59:14] Trustee Busheikin: yeah, no, I don't think

[0:59:15] Trustee Busheikin: so the things i have are all just a little bit maybe about clarity um well and then um

[0:59:26] Trustee Busheikin: yeah nothing glaring nothing major like you know it would be good to have the date of the cim

[0:59:30] Trustee Busheikin: set so that could be in there and then there's the information about uh that there's the two

[0:59:38] Trustee Busheikin: possible housing proposals and it looks like um right yeah now there's only one so that will need

[0:59:45] Trustee Busheikin: need to be changed. The others

[0:59:47] Trustee Busheikin: were really minor, like kind of just to maybe clarify some

[0:59:51] Trustee Busheikin: information. So I'll just send that to

[0:59:53] Planner Zupanec: you. I think in the interest of time, that'll work

[0:59:55] Planner Zupanec: really well. And we just need a resolution that you're okay with this, that you'll send me your

[1:00:00] Planner Zupanec: just minutes and then that we can we can add the CIM date in once we've secured that date for sure

[1:00:06] Planner Zupanec: so that'll be that'll take a few days to sort out but we can do that yeah okay

[1:00:12] Chair Fast: thank you uh

[1:00:13] Chair Fast: trustee Critchley do you have anything you wanted to um ask about or clarify no

[1:00:20] Trustee Critchley: okay thank you thank

[1:00:21] Trustee Critchley: you

[1:00:22] Chair Fast: just checking

[1:00:23] Chair Fast: because I want to make sure we're not losing connectivity or thank you yeah

[1:00:28] Chair Fast: please go ahead then Sonia okay

[1:00:30] Planner Zupanec: so just a quick update the next part of the report just speaks

[1:00:33] Planner Zupanec: to the strata subdivision referral which we staff has completed a referral response back to the

[1:00:38] Planner Zupanec: ministry of transportation we still don't have a preliminary layout approval for this particular

[1:00:43] Planner Zupanec: file that's something that we were hoping to have prior to a community information meeting so that

[1:00:48] Planner Zupanec: we can give the public and the local trust committee the assurances that the the conditions

[1:00:53] Planner Zupanec: that have been identified for subdivision

[1:00:55] Planner Zupanec: don't interfere with the pith and substance

[1:00:58] Planner Zupanec: of the bylaws that you're considering.

[1:00:59] Planner Zupanec: So ideally we'll have that

[1:01:01] Planner Zupanec: before the community information meeting.

[1:01:03] Planner Zupanec: We're just flagging that for you that we don't at this time.

[1:01:06] Planner Zupanec: So there's no updates on that

[1:01:07] Planner Zupanec: as of this.

[1:01:09] Planner Zupanec: Okay, so now onto timing.

[1:01:11] Planner Zupanec: We're recommending the community information meeting

[1:01:14] Planner Zupanec: in February.

[1:01:15] Planner Zupanec: You've already endorsed advancing to that stage

[1:01:18] Planner Zupanec: once we received the cost recovery

[1:01:20] Planner Zupanec: and that you have a chance to look at the statute

[1:01:24] Planner Zupanec: or the restrictive covenant.

[1:01:25] Planner Zupanec: So we're suggesting an evening community information meeting

[1:01:29] Planner Zupanec: perhaps I'll defer to the local trust committee's judgment

[1:01:32] Planner Zupanec: around what your community's needs are

[1:01:34] Planner Zupanec: for participating in an electronic CIM.

[1:01:38] Planner Zupanec: Again, with the caveat that we encourage everybody

[1:01:40] Planner Zupanec: to contact staff when it's convenient for them

[1:01:43] Planner Zupanec: with whatever method is convenient

[1:01:45] Planner Zupanec: because we understand that this platform

[1:01:47] Planner Zupanec: has considerable barriers for participation but this is the best that we can do so there's lots

[1:01:54] Planner Zupanec: of time hopefully between now and the CIM for people to contact planning staff get their questions

[1:02:00] Planner Zupanec: answered. Also a public hearing we're suggesting could be held during your March local trust

[1:02:06] Planner Zupanec: committee meeting so that you can use the business portion of the meeting to determine if there's any

[1:02:10] Planner Zupanec: next steps that you would like to consider following the close of the hearing. So I'll

[1:02:16] Planner Zupanec: defer to you to indicate your preferences it doesn't have to be stipulated in the resolution

[1:02:20] Planner Zupanec: you can just simply advise staff of what your preferences are for the timing the day of

[1:02:25] Planner Zupanec: the time of day and the days of the week for the CIM for example any questions around the CIM or

[1:02:34] Planner Zupanec: the public hearing do

[1:02:38] Chair Fast: you are you looking for comments now Sonia about the timing for the

[1:02:42] Chair Fast: yeah it says LTC wishes that would be great I think it might be good to discuss since we're

[1:02:47] Chair Fast: having technical problems and because the uh online environment with uh um schools and uh

[1:02:56] Chair Fast: different people working from home um might be affecting the ability of uh the internet to host

[1:03:06] Chair Fast: these meetings on your island at different times of the day i know um uh sometimes it's better in

[1:03:13] Chair Fast: the evenings um but only if you get there before everybody starts streaming netflix or whatever

[1:03:19] Chair Fast: and i don't know the situation on your island if there is a good time uh that anybody has noticed

[1:03:26] Chair Fast: seeing shaking heads no

[1:03:30] Trustee Busheikin: um no i and i yeah i mean the town hall was about my my my worst

[1:03:39] Trustee Busheikin: zoom experience thus far um and um you know every now and then there's one or two issues like me

[1:03:47] Trustee Busheikin: dropping off but um that was like no one it didn't work with anyone and that kind of uh gives me a

[1:03:54] Trustee Busheikin: chill um like and I'm wondering if and I don't know maybe this is pie in the sky like if we could

[1:04:02] Trustee Busheikin: could hold a half hour like get your zoom working maybe have one of our tech staff on

[1:04:12] Trustee Busheikin: without no local not a local trust committee meeting but like a sort of a service for the

[1:04:17] Trustee Busheikin: community they have their own issues to work out too but it could be a little education get

[1:04:22] Trustee Busheikin: working thing up is i mean the

[1:04:25] Chair Fast: thing is that possible trustee boucher can we we had wasn't

[1:04:30] Chair Fast: Wasn't it Denman where we had a very successful CIM a while ago with like 20 speakers?

[1:04:36] Chair Fast: And no, not Denman?

[1:04:39] Chair Fast: Okay.

[1:04:40] Trustee Critchley: Or halfway?

[1:04:44] Trustee Critchley: Yeah, I think we did, didn't we?

[1:04:46] Trustee Busheikin: Maybe it was for Denman Green and I wasn't there.

[1:04:49] Trustee Busheikin: Oh, perhaps that's it.

[1:04:51] Voice 3: Yeah.

[1:04:53] Chair Fast: Okay.

[1:04:54] Chair Fast: And we had like 20 speakers.

[1:04:56] Chair Fast: We gave them all a minute.

[1:04:57] Chair Fast: We had, Sonia was there.

[1:04:59] Chair Fast: we had lots of questions and people did get their technology working so it may just this is why i'm

[1:05:05] Chair Fast: wondering if it's a timing thing or the um but not obviously you don't have any special insight about

[1:05:12] Chair Fast: that so for sonya try

[1:05:15] Trustee Busheikin: to figure it out

[1:05:15] Chair Fast: yeah so for sonya uh in terms of um uh timing for the cim

[1:05:21] Chair Fast: or the um public hearing any input for her or as we go along it doesn't sound like you're going to

[1:05:33] Trustee Critchley: I'm just going to say it doesn't matter to me as far as timing is concerned what

[1:05:38] Trustee Critchley: what I think perhaps an evening meeting is thought to facilitate more community involvement

[1:05:47] Trustee Critchley: so I'm fine with with that and I really don't know what day of the week is best for people

[1:05:56] Trustee Critchley: generally uh there's probably some stats available on that um but you know i'd basically leave it to

[1:06:05] Trustee Critchley: staff to come up with a good good time on that

[1:06:07] Voice 5: okay and

[1:06:10] Voice 5: for the

[1:06:11] Trustee Busheikin: um go

[1:06:13] Chair Fast: ahead yeah i

[1:06:14] Trustee Busheikin: i do think

[1:06:15] Trustee Busheikin: i mean we've heard from people that because our regular business meetings are during the day that

[1:06:20] Trustee Busheikin: i've heard certainly that people would like evenings for other sorts of meetings um but um

[1:06:27] Trustee Busheikin: Um, and I'm seeing notes coming up from the, the hopefuls for the town hall.

[1:06:32] Trustee Busheikin: Um, uh, so, and what I, I mean, my preference, and I, I don't know how much extra work this

[1:06:39] Trustee Busheikin: is, but my preference would be to have the public hearing the evening before the regular

[1:06:44] Trustee Busheikin: local trust committee meeting, partly to have it in the evening, because I think that is

[1:06:48] Trustee Busheikin: better for most Islanders and partly to give us a night to sleep on it.

[1:06:53] Trustee Busheikin: because I think that piece about having the public hearing and immediately going into a decision on

[1:06:57] Trustee Busheikin: it can feel rushed, especially if there are written submissions. And with this Zoom, these

[1:07:10] Trustee Busheikin: Zoom issues, people may be unable to speak and they could be madly typing to us. So that would

[1:07:17] Trustee Busheikin: be my preference. I know that's one extra meeting and that's more resources, but I think it would

[1:07:21] Trustee Busheikin: be a better process thank

[1:07:24] Chair Fast: you for the feedback and at this point if people will allow i would

[1:07:30] Chair Fast: like to return to the town hall part we'll just pause uh this topic and return to the town hall

[1:07:36] Chair Fast: because i see there's time limits and uh both of our prospective speakers are are back with us

[1:07:41] Chair Fast: so um we're going to go to the town hall um we've got um rianne and dory on the list dory's got the

[1:07:49] Chair Fast: the fairy to catch, but Rianne was going to speak first.

[1:07:58] Chair Fast: Rianne, do you want to go ahead with your two minutes

[1:08:01] Chair Fast: if we can get you working?

[1:08:03] Chair Fast: And whatever it takes, Will, if you're on the phone,

[1:08:08] Chair Fast: star nine raises your hand and star six unmutes.

[1:08:14] Chair Fast: Oops, this works.

[1:08:16] Voice 4: I've just enabled Rianne to speak,

[1:08:20] Voice 4: So give it a try, Rhiann.

[1:08:26] Chair Fast: Rhiann, if you could try speaking.

[1:08:31] Voice 4: I wonder

[1:08:31] Voice 4: if she did say also that she's joined by phone.

[1:08:35] Voice 4: Perhaps she's this phone number.

[1:08:37] Voice 4: So I'm going to try allowing this phone number to speak.

[1:08:42] Chair Fast: Good.

[1:08:43] Chair Fast: Because I see that hand is up.

[1:08:44] Chair Fast: Yeah.

[1:08:45] Chair Fast: So whoever's speaking on the phone.

[1:08:50] Chair Fast: Hello.

[1:08:50] Voice 9: Can you hear me?

[1:08:52] Chair Fast: Yes, we can.

[1:08:53] Chair Fast: And if you could say your name and your connection to the island, just so we know who we're talking to.

[1:08:58] Chair Fast: Do

[1:08:58] Voice 9: you want to let Dory go so she can catch her ferry?

[1:09:01] Chair Fast: That would be great.

[1:09:03] Chair Fast: If that's Rhianne, that's very generous of you.

[1:09:05] Voice 9: If it's Rhianne, please let Dory go first.

[1:09:07] Voice 9: Thank you.

[1:09:08] Chair Fast: Thank you.

[1:09:09] Chair Fast: And this is wonderful.

[1:09:12] Chair Fast: Makes it a little tricky for you, Will, but please, if we can let Dory go first, that would be great.

[1:09:21] Voice 4: okay i have uh enabled dory to speak i'm not going to promote her because that was giving us trouble

[1:09:28] Voice 4: so

[1:09:28] Chair Fast: dory please go ahead uh i've unmuted very good we can hear you please go ahead

[1:09:38] Chair Fast: i wonder if she can hear us

[1:09:45] Voice 4: maybe i'll put something i'm here can

[1:09:51] Voice 5: you hear me yes yes

[1:09:56] Voice 5: i i i okay i i i see you on chat but i and i uh can you hear me yes

[1:10:10] Trustee Busheikin: i just put it in chat

[1:10:15] Trustee Busheikin: oh come on

[1:10:24] Voice 4: dory i

[1:10:35] Voice 5: i i i'm going to the phone we can hear you dory oh

[1:10:45] Chair Fast: gosh okay let's uh let's go

[1:10:50] Chair Fast: to Rianne. Okay. Thank you everybody for bearing with us as we're struggling here with technology

[1:10:58] Chair Fast: trying to hold our town hall.

[1:11:02] Voice 10: Hello, can you hear me?

[1:11:04] Chair Fast: Yes, we can hear you. Please say who you are

[1:11:06] Chair Fast: and your connection with the island.

[1:11:09] Voice 10: My name is Rianne De Silva. I've lived on Denman Island for

[1:11:12] Voice 10: 24 years. I am autistic and this has been extremely unsettling. I would like, I'm trying to stay calm,

[1:11:21] Voice 10: So I would like, please, I've practiced this to be two minutes, but that was me calm.

[1:11:29] Voice 10: So please don't cut me off.

[1:11:32] Chair Fast: Please go ahead.

[1:11:33] Voice 10: As a result of the July 30th visit by the bylaw inspector, at least nine individuals and families received eviction notices on Denman Island.

[1:11:41] Voice 10: These notices were given to tenants by reluctant landowners in order to get in compliance with the bylaws.

[1:11:48] Voice 10: My 11-year-old child and I were among the evicted.

[1:11:51] Voice 10: the evicted we moved out of our home back in september i've lived worked and raised my two

[1:11:59] Voice 10: two children on denman island for over 25 years we have lived most of that time in illegal rentals

[1:12:07] Voice 10: i've tried numerous times in those decades to assist the local trust committee to make changes

[1:12:13] Voice 10: to denman's outdated rental housing bylaws to no avail i am a valuable yet vulnerable member of

[1:12:20] Voice 10: our community i suffer from complex ptsd and i am autistic which means that in order to function

[1:12:28] Voice 10: i require some regular daily support which i've been getting from my land family the past four

[1:12:34] Voice 10: years or i did before they had to reluctantly evict me to get in compliance since having to

[1:12:42] Voice 10: leave my home in september my mental health has suffered immensely the visit from the bylaw

[1:12:47] Voice 10: law inspector and subsequent loss of my home has triggered a traumatic meltdown that has lasted

[1:12:52] Voice 10: weeks through the holidays and beyond. For anyone who would judge me for this, I would like to see

[1:12:58] Voice 10: you do as well as I have in the face of losing my home again and again. We Denman residents have

[1:13:05] Voice 10: known for almost 50 years that illegal rentals are vital to the continuation of our community.

[1:13:11] Voice 10: We residents know that a large number of traumatized and other vulnerable people live

[1:13:15] Voice 10: on hidden corners of people's land all over the island we know there's nowhere else in the world

[1:13:21] Voice 10: to go when people like us are evicted i heard today the very little bit in your trustees report

[1:13:28] Voice 10: that you've been active in helping support the unique amenities of the islands you've been

[1:13:33] Voice 10: supporting a dims relationship with first nations and more but i heard no mention of the needs of

[1:13:39] Voice 10: renters on the island i'd like to know what actions of substance are you local trustees and

[1:13:44] Voice 10: And I'm focused on actions going to do to protect us renters from further trauma and evictions.

[1:13:51] Voice 10: Or is it only land title holders who matter to you?

[1:13:59] Voice 10: Thank you

[1:14:01] Chair Fast: very much, Rianne, for your comments.

[1:14:03] Chair Fast: It's not usually a time when we answer questions, but I really appreciate you bearing with the technical difficulties and all that and making your voice heard.

[1:14:13] Voice 10: Am

[1:14:14] Chair Fast: I going to

[1:14:14] Voice 10: get an answer?

[1:14:15] Voice 10: Sir, I've been told for months to defer this to the local trust committee meeting.

[1:14:24] Voice 10: Are you saying I'm not going to get an answer because of the technical difficulty?

[1:14:29] Chair Fast: No, I'm sorry.

[1:14:30] Chair Fast: The town hall is a time for people to speak, but it's not normally a question and answer period.

[1:14:36] Chair Fast: How

[1:14:37] Voice 10: do I get my question answered?

[1:14:39] Voice 10: How? Where?

[1:14:41] Voice 10: Where's the appropriate place to go, please?

[1:14:44] Voice 10: Because I've been searching for months.

[1:14:46] Voice 10: if

[1:14:48] Trustee Busheikin: I may please go ahead I mean at town halls we have had back and forth and and commentary and as

[1:14:57] Trustee Busheikin: I said you know we haven't been able to hold office hours or see people at events or anything

[1:15:02] Trustee Busheikin: like that so I'm happy to have some response I'm not gonna take time stage to respond to that

[1:15:09] Trustee Busheikin: because I've actually been asked that on Facebook numerous times and Facebook on numerous times

[1:15:14] Trustee Busheikin: um and i'd also rather focus as we're going to do later on what we're going to do next then to

[1:15:23] Trustee Busheikin: summarize all the different things we've done um so but if trustee critchley would like to

[1:15:29] Trustee Busheikin: to say anything about that um he can go ahead i'd also note that dory the other speaker uh has to

[1:15:38] Trustee Busheikin: leave in a couple of minutes there's someone named beth who's now commenting that she can

[1:15:43] Trustee Busheikin: and make it over for Dory.

[1:15:45] Trustee Busheikin: Oh, very good.

[1:15:46] Trustee Busheikin: Yes, oh, Beth Jones, yes.

[1:15:49] Trustee Busheikin: Thank you for that.

[1:15:50] Trustee Busheikin: Okay, what

[1:15:51] Chair Fast: do you think, David?

[1:15:53] Trustee Critchley: Well, I'm not familiar with the circumstances

[1:15:56] Trustee Critchley: of the nine evictions in particular

[1:15:58] Trustee Critchley: and how that all occurred and so forth.

[1:16:02] Trustee Critchley: And I don't think this is the time to get into it,

[1:16:05] Trustee Critchley: but I will say that things,

[1:16:09] Trustee Critchley: various rules have been changed over the years

[1:16:13] Trustee Critchley: to have more affordable housing on Denman.

[1:16:17] Trustee Critchley: And I can't really accept the basic principle

[1:16:21] Trustee Critchley: that you're talking about,

[1:16:22] Trustee Critchley: that illegal rentals are vital to the island.

[1:16:28] Trustee Critchley: We're an organization that makes laws and enforces laws

[1:16:33] Trustee Critchley: and for better or worse.

[1:16:35] Trustee Critchley: And if there are injustices in individual cases,

[1:16:41] Trustee Critchley: then I'd certainly be interested in looking at that.

[1:16:43] Trustee Critchley: but overall i can't support the idea that we just turned a blind eye and and everything

[1:16:47] Trustee Critchley: uh is free and open to be illegal because that that means then we don't have any laws at all

[1:16:54] Trustee Critchley: on the topic so that's about all i can say at the moment thank

[1:17:00] Chair Fast: you and i will note that we are

[1:17:03] Chair Fast: dealing with affordable housing uh on the agenda as soon as we conclude the town hall and uh so

[1:17:09] Chair Fast: So I'd like to move on, if everybody's agreed, to get on with that work by listening to the next town hall speaker.

[1:17:19] Chair Fast: Thank you very much, Rhiann, for bearing with us and for sharing your views.

[1:17:25] Chair Fast: And we're going to move on now to Beth Jantz, who's taken over from Dory to speak to the Marine Stewards Group.

[1:17:34] Chair Fast: conclude the town hall and uh so i'd like to move on uh if everybody's agreed to uh get on with that

[1:17:43] Chair Fast: work by listening to the next town hall speaker uh thank you very much rianne for bearing with us

[1:17:49] Chair Fast: and for having uh and for sharing your views and uh we're going to move on the recording

[1:17:55] Chair Fast: jance who's taken over from dory to uh okay

[1:17:59] Voice 1: so guys i just jumped in what's happening with beth

[1:18:03] Voice 1: it's mark van bakel thank

[1:18:04] Voice 3: you what's happening with beth is

[1:18:05] Voice 1: she's she's watching the video

[1:18:07] Voice 1: stream as well i think which is a 15 second delay so beth if you could turn off the stream if that

[1:18:14] Voice 1: is in fact what you're doing and i'm going to unmute you again i'm just going to ask you to

[1:18:18] Voice 1: and we'll try it again okay go ahead beth

[1:18:26] Voice 15: hi i'm beth i work with uh with adams and you can hear

[1:18:31] Voice 15: or me yes

[1:18:32] Chair Fast: this is good

[1:18:32] Voice 15: please go ahead yay um i i on the agenda in in your correspondence is a

[1:18:39] Voice 15: letter i wrote um december the 14th regarding uh an aquaculture tenure on denman point which has

[1:18:46] Voice 15: been causing problems for a long time um there are two points i'd like to just bring to your

[1:18:53] Voice 15: attention. The one is that this, it's a tenure where the tenure holder refuses to come into

[1:19:01] Voice 15: compliance with the lease. And actually, we just heard yesterday afternoon late that Transport

[1:19:11] Voice 15: Canada had issued, will be talking to the tenure owner that if they do not come into compliance,

[1:19:19] Voice 15: compliance they will be looking at removals because once again they had had a raft floating

[1:19:27] Voice 15: in the marine channels so hopefully we will be keeping our eye on that continue to hold our eye

[1:19:35] Voice 15: on that tenure the other question that is important to us that we'd like to to just highlight is that

[1:19:44] Voice 15: in discussing the problems with this tenure, one of the options for bringing the tenure into

[1:19:52] Voice 15: compliance had been to retroactively rezone the W3 area that the tenure currently holds

[1:20:02] Voice 15: into W1 waters, which is trust conservation waters. And this was an alarming solution to

[1:20:12] Voice 15: a problem where um allowing a 10-year holder just to expand willy-nilly and then um afterwards say

[1:20:20] Voice 15: oh that's okay we'll just rezone to to to allow you to come into compliance uh so and um we were

[1:20:29] Voice 15: assured that there was a full there would be a full review in involving uh islands trust because

[1:20:34] Voice 15: because the waters they are encroaching into are Islands Trust W1 conservation waters.

[1:20:41] Voice 15: Just wanted to bring this to the attention of the Trust,

[1:20:44] Voice 15: because we are unsure of the process that such a review would hold.

[1:20:50] Voice 15: It doesn't appear that it will happen in this instance,

[1:20:53] Voice 15: but it does appear that it is an option that can be pursued.

[1:20:58] Voice 15: so basically just wanted to bring that to your attention as um the the the area is so heavily

[1:21:05] Voice 15: um there's so much industry already aquaculture industry on on our waters and shores we do not

[1:21:13] Voice 15: want them expanding any further and especially getting uh getting an okay expanding and then

[1:21:21] Voice 15: afterwards just being giving permission to do that without consequence that's it thanks

[1:21:27] Voice 15: Thanks.

[1:21:29] Chair Fast: Thank you very much, Beth. I'm not sure about the rezoning part, but maybe trustees have questions or comments that you'd like to make?

[1:21:45] Trustee Critchley: Yes. Go ahead, David.

[1:21:48] Trustee Critchley: Thank you. Beth, are you still on the phone there?

[1:21:51] Voice 15: Yes, I am.

[1:21:52] Trustee Critchley: Yeah.

[1:21:53] Trustee Critchley: So as I understand the situation, then this operator is now has rafts in the area of waters,

[1:22:04] Trustee Critchley: which are not zoned for that purpose, that they are actually zoned as conservation.

[1:22:09] Voice 3: That's correct.

[1:22:10] Voice 3: Yes, that's correct.

[1:22:12] Trustee Critchley: And has there been a complaint made to the Islands Trust bylaw enforcement people then?

[1:22:17] Voice 15: Oh, yes, there's been complaints made to everyone.

[1:22:22] Voice 15: very good

[1:22:23] Trustee Busheikin: all

[1:22:24] Trustee Critchley: right and

[1:22:26] Trustee Busheikin: if i may just appreciate um may i go ahead okay yeah well i want to thank

[1:22:32] Trustee Busheikin: you beth for bringing that to our attention and um it is a good heads up and you know i'm sure

[1:22:37] Trustee Busheikin: you know that a a um a resume rezoning proposal isn't a quick and easy fix and um for the ltc to

[1:22:45] Trustee Busheikin: rezone something to allow expansion of aquaculture would take a a very convincing argument um and

[1:22:53] Trustee Busheikin: But it's good to know what the discussion has been.

[1:22:58] Chair Fast: Yes, and I'll just chime in by saying, if, and that's a huge if, the LTC took on a rezoning, the whole point of taking on a rezoning is so that there can be a full public process, and there would be opportunities to speak and make your case and all that kind of thing.

[1:23:17] Chair Fast: So I can't speak to the local situation.

[1:23:23] Chair Fast: I can only speak to how a rezoning works.

[1:23:26] Chair Fast: And I think, thank you very much for your submission.

[1:23:30] Chair Fast: And I think we had a request for a letter of support

[1:23:33] Chair Fast: and I didn't hear anything about that.

[1:23:36] Chair Fast: And so I'd just like to ask,

[1:23:37] Chair Fast: while we've still got you on the phone,

[1:23:39] Chair Fast: is there a funding application

[1:23:41] Chair Fast: you were asking for support about?

[1:23:45] Voice 15: Yes, yes, there is a funding application

[1:23:48] Voice 15: And perhaps I will send you more information by email on that so that you have that further information.

[1:23:55] Chair Fast: The question is, if there's urgency, this is the meeting today when we could decide whether to send that letter of support or not.

[1:24:07] Chair Fast: So perhaps you could describe it quickly if you can.

[1:24:10] Chair Fast: That wasn't

[1:24:13] Voice 15: one of my initiatives that I'm active on.

[1:24:18] Voice 15: it is um so i i can't really with any uh i can't really speak to that i'm sorry i'll have to follow

[1:24:25] Voice 15: up and get you further information on that um i know there is a big with ocean legacy a big um

[1:24:32] Voice 15: support a bit big uh beach cleanup going forward but i don't have the information i'm sorry right

[1:24:37] Chair Fast: that's fine thank you very much for stepping in um uh in place of dorian and uh and also for uh

[1:24:44] Chair Fast: for all the work you're doing the letters and things that you're sending and and perhaps we'll

[1:24:51] Chair Fast: handle that outside of this meeting I just wanted to make sure that we didn't miss that so thank you

[1:24:57] Chair Fast: very much then and let's return to section 9.1 but just before we do it's an hour and a half into

[1:25:05] Chair Fast: the meeting and I'm wondering if people need a five minute break it's 11 30 yes so we'll just

[1:25:11] Chair Fast: just take five minutes and we'll be right back. Thank you.

[1:25:16] Chair Fast: We're going to pause.

[1:32:56] Chair Fast: Oops, there we go. Thank you. Vicky's back on duty behind the scenes as our minute taker,

[1:33:02] Chair Fast: and I think we're back together. I'd like to resume our discussion on item 9.1. This is the

[1:33:10] Chair Fast: DCLTA rezoning, that's seniors affordable housing, and we'll continue with Sonia Zupanet's island

[1:33:18] Chair Fast: planner.

[1:33:19] Planner Zupanec: Great, thank you. We were just about to start discussing the draft restrictive covenant,

[1:33:24] Planner Zupanec: Covenant, which is attachment for my new addendum. So the section 219 draft restrictive

[1:33:33] Planner Zupanec: covenant is intended to apply only to the 0.7 hectare portion of the parcel intended for

[1:33:40] Planner Zupanec: affordable housing. And it would be registered at the same time as the housing agreement,

[1:33:46] Planner Zupanec: which would be at the time that the parcel is subdivided. So the covenant requires maintenance

[1:33:53] Planner Zupanec: of a vegetated buffer along the boundary

[1:33:58] Planner Zupanec: of the agricultural land reserve.

[1:34:00] Planner Zupanec: This is a condition, the agricultural land commission

[1:34:04] Planner Zupanec: as a condition of the rezoning.

[1:34:07] Planner Zupanec: It also sets the minimum energy efficiency

[1:34:10] Planner Zupanec: construction standards for any buildings

[1:34:13] Planner Zupanec: that would contain a dwelling.

[1:34:14] Planner Zupanec: So depending on how they decide to build out

[1:34:17] Planner Zupanec: the affordable housing units,

[1:34:19] Planner Zupanec: it would apply to those buildings with dwellings in it.

[1:34:22] Planner Zupanec: and it also requires groundwater monitoring and reporting back to the trust so that's the

[1:34:29] Planner Zupanec: whole intent of the covenant staff is recommending a minor change which i'll go over it is specific

[1:34:39] Planner Zupanec: to a schedule that the groundwater reporting form actually other than that the applicant

[1:34:46] Planner Zupanec: has reviewed and yeah we're interested in your comments and questions related to the covenant

[1:34:54] Planner Zupanec: as this would be a significant part of the community information meeting as well and

[1:35:00] Planner Zupanec: we require endorsement today if possible or any amendments so that we can then proceed

[1:35:09] Planner Zupanec: with getting that ready and also identifying who would be the signatories

[1:35:14] Planner Zupanec: once this is registered.

[1:35:18] Planner Zupanec: So those are the four attachments and possible next steps.

[1:35:23] Planner Zupanec: I've got some great feedback

[1:35:24] Planner Zupanec: on potential community information meeting

[1:35:26] Planner Zupanec: and public hearing options.

[1:35:28] Planner Zupanec: So we will sort that out.

[1:35:29] Planner Zupanec: What I'm going to ask our PM Cowher

[1:35:34] Planner Zupanec: is to stop sharing the screen

[1:35:36] Planner Zupanec: and I'll switch to my recommendations,

[1:35:41] Planner Zupanec: which are just minor revisions for you to discuss,

[1:35:44] Planner Zupanec: us which so you're going back to page one of your staff report with all the resolutions but i'll

[1:35:49] Planner Zupanec: just bring up these other ones as well okay so there's no change to recommendations one and two

[1:36:03] Planner Zupanec: as presented in the staff report and it's a revision to recommendation three and then i have

[1:36:09] Planner Zupanec: a new recommendation seven and eight so if you wanted to go through them sequentially through

[1:36:14] Planner Zupanec: the staff report starting with one then we can discuss these as you get to them if that's easiest

[1:36:19] Planner Zupanec: us for you okay

[1:36:24] Chair Fast: so trustees um any questions at this point go ahead trustee beshakin oh can't hear

[1:36:34] Chair Fast: you okay

[1:36:37] Trustee Busheikin: sorry um before we go ahead and i'm i'm you know happy to proceed with all the staff

[1:36:43] Trustee Busheikin: recommendations and um thank you um planner zupanets for bringing this to us in such a

[1:36:49] Trustee Busheikin: expeditable way if that's a word um but i wanted to just open up a little discussion about the

[1:36:55] Trustee Busheikin: correspondence that came in from the neighbors at 3716 Denman Road. I am, you know, I've been

[1:37:05] Trustee Busheikin: watching the project and noting the neighbors are up close there. And I think that it is our

[1:37:14] Trustee Busheikin: responsibility for any kind of, you know, up zoning to think about impact on neighboring

[1:37:20] Trustee Busheikin: properties. And even regardless of whether the owners are comfortable or not, you have to think

[1:37:27] Trustee Busheikin: down the road. And I think there's some valid concerns here. And I'd like to look at maybe

[1:37:33] Trustee Busheikin: some kind of mitigating measures. I think that I'm favorable to moving forward with this

[1:37:40] Trustee Busheikin: application. And I think it's actually a great project in a really great place

[1:37:46] Trustee Busheikin: um that will you know be very needed in the pro in the uh in the community so um you know i'm

[1:37:55] Trustee Busheikin: looking forward to hearing from the community about it and going ahead um but um i think if

[1:38:01] Trustee Busheikin: we're going to create uh housing projects we need to make sure that we do them uh so that they don't

[1:38:08] Trustee Busheikin: have long-term negative impacts it just rebounds back against any future housing projects and it

[1:38:13] Trustee Busheikin: It sets up a potential for ongoing conflict and, you know,

[1:38:17] Trustee Busheikin: you can go have a look at that. And the,

[1:38:19] Trustee Busheikin: the driveway to the property is very, very, very like there is no,

[1:38:25] Trustee Busheikin: very little buffer. It's,

[1:38:27] Trustee Busheikin: it is a big change and there's issues of noise and dust that can make the back

[1:38:31] Trustee Busheikin: and front yard almost unusable. So yeah, I mean,

[1:38:36] Trustee Busheikin: I would like to see, and at the same time,

[1:38:39] Trustee Busheikin: I just want to say, I am cognizant that every extra requirement is more fundraising and more

[1:38:45] Trustee Busheikin: work and more complexity for the applicant who's been, you know, is taken on a very complex

[1:38:51] Trustee Busheikin: task. And I'm also aware of that and trying to find the balance. So what I would like to see

[1:38:58] Trustee Busheikin: is, is the requirement for a fence along the driveway, along that side next to the property

[1:39:09] Trustee Busheikin: at 3716 the other side there's just a parking lot there and the development's further away

[1:39:14] Trustee Busheikin: um but i would like to see a requirement for a solid constructed fence um and uh to uh the

[1:39:22] Trustee Busheikin: request in the letter was to allow the natural screening on the north lot line to grow back

[1:39:28] Trustee Busheikin: which is not onerous so i'd like to see that added and um you know the access is uh i'd like

[1:39:36] Trustee Busheikin: hear from the applicant if access would be difficult because I think without that access

[1:39:41] Trustee Busheikin: it's very hard for any vehicle to get to the backyard in that property which is where like

[1:39:46] Trustee Busheikin: firewood would get delivered and other sort of utility things would happen and so I'm wondering

[1:39:52] Trustee Busheikin: about access to the backyard of the driveway and and if there's a really good reason why that isn't

[1:39:58] Trustee Busheikin: a good idea fair enough but if it's doable I'd like to include that so I guess within there there

[1:40:06] Trustee Busheikin: There is a request to hear from the applicant about the access, but I'm also curious to

[1:40:10] Trustee Busheikin: hear from my fellow local trust committee members how they feel about this and any comments

[1:40:17] Trustee Busheikin: from staff.

[1:40:20] Trustee Busheikin: Thank

[1:40:20] Chair Fast: you, Trustee Boushekin.

[1:40:23] Chair Fast: Planner Zubinat, do you wish to say anything at this point or shall I ask?

[1:40:28] Planner Zupanec: No, I think it's fair to ask the applicant to address some of the concerns.

[1:40:32] Planner Zupanec: They were forwarded a copy of that correspondence, so perhaps they've got some initial comments

[1:40:37] Planner Zupanec: related to those issues and then I'm happy to discuss options with the

[1:40:40] Planner Zupanec: trustees.

[1:40:41] Chair Fast: Very good and before we go to the applicant I see Doug Olstead is

[1:40:47] Chair Fast: mostly ready to go he's in the participant list their panelists list

[1:40:51] Chair Fast: Trustee Critchley do you have anything to add about this topic?

[1:40:57] Trustee Critchley: Well I've always

[1:40:59] Trustee Critchley: thought that the affordable housing group there was you know extremely

[1:41:03] Trustee Critchley: extremely community-oriented and would be an exemplary good neighbor. So I didn't really

[1:41:13] Trustee Critchley: see the need for a fencing to be erected there. Of course, it's always up to the other neighbor

[1:41:22] Trustee Critchley: as well if they feel that they're being encroached on to create their own screening.

[1:41:28] Trustee Critchley: That's a matter of personal choice. I don't think with the number of units that we're talking about,

[1:41:33] Trustee Critchley: there's going to be you know undue uh amount of traffic uh after the construction period i can see

[1:41:41] Trustee Critchley: trades vehicles uh frequenting that that access but um and as far as the you know access to the

[1:41:50] Trustee Critchley: back of the property um i i don't know if that's if that's necessary i mean if if the road the

[1:42:01] Trustee Critchley: roadway becomes a public use then the neighbor could use that to get into the back of their

[1:42:09] Trustee Critchley: property I would think. Am I wrong there? I would ask staff for comment on that.

[1:42:17] Planner Zupanec: So that access would

[1:42:18] Planner Zupanec: be part of the common property for the strata. So it would be a private

[1:42:24] Chair Fast: driveway correct? Yeah.

[1:42:25] Chair Fast: All right, so

[1:42:29] Trustee Critchley: then it can become a question of whether the applicant then would see fit to allow, in a formal way, the use of that access for that particular neighbor.

[1:42:45] Trustee Critchley: Maybe Mr. Olstead could comment on that.

[1:42:49] Chair Fast: Well, I'd like to invite Doug Olstead. I see you've got your microphone on.

[1:42:53] Chair Fast: And as the representative for the project or the agent applicant, could you please speak if you've got anything to contribute here regarding the letter?

[1:43:07] Voice 11: Yes. Can you hear me?

[1:43:08] Chair Fast: Yes. Thank you.

[1:43:10] Voice 11: Good. Thank you. Yes. To address the issues that you've raised screening.

[1:43:18] Voice 11: screening. We have no difficulty with allowing the natural vegetation along the north boundary

[1:43:26] Voice 11: to regenerate and remain. Regarding the fencing, we had had discussions in the past with the

[1:43:38] Voice 11: neighbor there who has written the letter and had intended to build a wood fence for

[1:43:47] Voice 11: for some distance along his easterly boundary.

[1:43:52] Voice 11: We understood that he didn't want a solid fence

[1:43:55] Voice 11: all the way along because he wants some degree of access

[1:43:59] Voice 11: off of our driveway into his property.

[1:44:03] Voice 11: So we're quite willing to work with him on that.

[1:44:06] Voice 11: But generally speaking, the intention is to have

[1:44:09] Voice 11: a solid fence that offers some visual protection

[1:44:13] Voice 11: between our driveway and his and their home. So far as the access, the difficulty in discussions

[1:44:24] Voice 11: we've had is that they would like to have us grant them a permanent easement registered in

[1:44:32] Voice 11: perpetuity against our property for their benefit. And we are not agreeable to that. But what we have

[1:44:39] Voice 11: have done is told them that we would be agreeable to allowing them to use our driveway for access

[1:44:48] Voice 11: to their rear property for a number of years that we've suggested 15 years or until they

[1:44:59] Voice 11: sell their property. And so I think that's actually a matter of private negotiation,

[1:45:04] Voice 11: But we have made this what we think is a generous offer of access along our private roadway.

[1:45:15] Chair Fast: Thank you very much, Doug. Does that answer your questions, trustees?

[1:45:20] Trustee Busheikin: My question is answered, and I'm glad to hear that.

[1:45:24] Trustee Busheikin: And I would like the screening and the fence to be included in the covenant,

[1:45:30] Trustee Busheikin: covenant because handshake agreements, they work most of the time, but we're in the business of

[1:45:38] Trustee Busheikin: regulating. And I mean, I can just say as a member of a, you know, multi-unit housing project that

[1:45:46] Trustee Busheikin: has a covenant, a housing agreement in a site-specific zone, 10 years into our project,

[1:45:53] Trustee Busheikin: we're actually needing to sit there and look at those documents and say,

[1:45:57] Trustee Busheikin: but we actually have to do this we actually can't do this because people change like different people

[1:46:03] Trustee Busheikin: come and go um people forget things circumstances change uh we're not just protecting the people

[1:46:12] Trustee Busheikin: there they could leave and the new people could be different like it just if it's important um

[1:46:18] Trustee Busheikin: And if it's a way to make the overall project really, let's say clean without negative impacts, I just think it should be in the covenanted and the, you know, the extent of the fence, the height of the fence, you know, it sounds to me like the applicant and the neighbor have are close to being in agreement about that.

[1:46:43] Trustee Busheikin: so um uh and i don't know if we can fit the access piece for up to 15 years in a covenant but

[1:46:51] Trustee Busheikin: if we could i would want it there and i'm

[1:46:54] Trustee Busheikin: sorry could you say that last part again i'm willing

[1:46:59] Trustee Busheikin: to make a motion to that to make that happen just to put those things in the covenant and i will say

[1:47:07] Trustee Busheikin: i think that the neighbor is here the issues um around the setback the setback at this point

[1:47:14] Trustee Busheikin: isn't variable. There is a site plan and you'll see it at the community information meeting.

[1:47:19] Trustee Busheikin: The setback was sort of as far as it could be pushed to fit the eight units in.

[1:47:23] Trustee Busheikin: Water, there's been a lot of work done on the water and multiple levels of oversight and there

[1:47:29] Trustee Busheikin: will continue to be so on the impact on the aquifer. So could I put a motion on the floor?

[1:47:40] Chair Fast: Any objections? I'm seeing nobody concerned about that. Please go ahead.

[1:47:45] Chair Fast: Well,

[1:47:45] Trustee Busheikin: I'll put the motion and then we'll see where it goes. And I'm not, I'm notes, but I'm sorry, I don't have this entirely written. So I will speak slowly. And planners, let me know if it's if you have suggestions about wording. I'll give it a try.

[1:47:59] Trustee Busheikin: I move that the draft covenant for the Pepper Lane Seniors Affordable Housing rezoning proposal be amended to include a requirement for a solid fence suitable to mitigate noise and dust.

[1:48:37] um

[1:48:40] Trustee Busheikin: between the driveway and the neighboring property at 3716 denman road and to include

[1:49:00] Trustee Busheikin: provision for access to that portion of the driveway for the residents of 3716 denman road

[1:49:21] Trustee Busheikin: for 15 years and to require the re-establishment I don't know if that's the right word of the

[1:49:33] Trustee Busheikin: natural vegetative buffer between the subject property and the back lot line of 3716 Denman

[1:49:40] Trustee Busheikin: Road I don't know if I can repeat all that it was kind of cobbled together from notes but

[1:49:47] Trustee Busheikin: Thank

[1:49:48] Chair Fast: you very much and I see. I'll second it.

[1:49:54] Chair Fast: Oh thank you. Okay I was just going to check whether

[1:49:56] Chair Fast: Vicki and Sonia were happy that they had collected it. Yes Vicki's got it. Very good. Thank you.

[1:50:04] Chair Fast: So that's been moved and seconded. Discussion. You want to speak to your motion? I think you did

[1:50:10] Voice 3: already.

[1:50:11] Chair Fast: Yeah. Trustee Critchley anything to add?

[1:50:15] Trustee Critchley: One second. I just lost the screen here.

[1:50:18] Trustee Critchley: um that sounds to be in accord with what is acceptable to the applicant so um if i if i

[1:50:28] Trustee Critchley: could just get confirmation of that from doug

[1:50:32] Chair Fast: olstead doug

[1:50:34] Trustee Critchley: olstead yes yes

[1:50:35] Voice 11: i'm not seeing any

[1:50:37] Voice 11: issues with that yeah can

[1:50:39] Voice 11: you hear me

[1:50:40] Chair Fast: yes we can yes go

[1:50:41] Voice 11: ahead good i'm never sure when i'm on and

[1:50:44] Voice 11: off. It sounds fine, except for the matter of the access, which I understand to be a matter

[1:50:51] Voice 11: of private negotiation and not within the jurisdiction of the Islands Trust to impose,

[1:51:04] Voice 11: which I take to be something akin to an easement, which is going to be registered

[1:51:14] Voice 11: against the title.

[1:51:18] Chair Fast: Thank you very much, Doug. I wonder about that part of it. It sounds like an

[1:51:28] Chair Fast: arrangement that might not be strictly about the parcel. It's more about an agreement between two

[1:51:36] Chair Fast: parties. Does it belong in a covenant on this parcel? That would be my question there, because

[1:51:46] Chair Fast: Because relationships between neighbors can change, obviously.

[1:51:52] Chair Fast: And I totally get it about the screening and the need for screening and fencing.

[1:51:56] Chair Fast: And I dealt with dust myself.

[1:52:01] Chair Fast: But I wonder about putting that in.

[1:52:05] Chair Fast: Because it basically adds an element to the neighbor's property that I'm not sure.

[1:52:15] Chair Fast: Did they have that access before?

[1:52:20] Voice 3: yeah

[1:52:20] Chair Fast: it it

[1:52:22] Trustee Busheikin: has a kind of that little strip of land has a kind of funny history but yeah i won't go

[1:52:28] Trustee Busheikin: into it and then i'm not here but they

[1:52:30] Chair Fast: did i think they did okay i have another question that i've

[1:52:34] Chair Fast: got uh but let's let um this one play out any more uh discussion about the um the applicant

[1:52:43] Chair Fast: has indicated that the provision of access to the portion of the driveway for the neighbors

[1:52:47] Chair Fast: might not be something that they're that they want in the covenant yes

[1:52:54] Voice 11: may I

[1:52:55] Chair Fast: go ahead please

[1:52:59] Chair Fast: Doug yes

[1:53:01] Voice 11: we have entered into a formal agreement with um other the other neighbors are that

[1:53:08] Voice 11: that surround our project,

[1:53:11] Voice 11: which stipulates that we will allow access

[1:53:16] Voice 11: to the property we're now discussing

[1:53:20] Voice 11: for 15 years or the duration of their ownership

[1:53:26] Voice 11: of that property, whichever is the lesser.

[1:53:29] Voice 11: There is a formal agreement in effect

[1:53:31] Voice 11: with those other neighbors,

[1:53:33] Voice 11: which has projection for these people thank

[1:53:41] Chair Fast: you and uh and i'm seeing um some nodding there so

[1:53:45] Chair Fast: i'm wondering if uh hearing that um would you like to strike that part of the motion trustees

[1:53:52] Chair Fast: should we amend this moved and seconded motion or um uh do you want to see do you want to see

[1:54:00] Chair Fast: that agreement?

[1:54:03] Trustee Critchley: I would say it should be struck for the reasons that it is something that

[1:54:10] Trustee Critchley: affects the neighbor and the applicant and really not the trust. And so I would think it's really

[1:54:19] Trustee Critchley: not a suitable topic for the restrictive covenant, which is an agreement between us,

[1:54:25] Trustee Critchley: the trust and the applicant. So I would favor taking that out. The other thing I would say is

[1:54:31] Trustee Critchley: is that as far as access to the back of that property, the neighboring property,

[1:54:37] Trustee Critchley: you see that would be usually problematic just because of the size of their lot

[1:54:41] Trustee Critchley: and the size of the house that has been chosen to be put there.

[1:54:47] Trustee Critchley: So that's sort of an inherent problem created by probably a previous owner of that property

[1:54:53] Trustee Critchley: and known to exist at the time that the current owner bought it.

[1:54:58] Trustee Critchley: there may have been an informal arrangement whereby that driveway access was utilized by

[1:55:05] Trustee Critchley: the owner of that neighboring property and by the sounds of it that that arrangement is available

[1:55:13] Trustee Critchley: to continue for another 15 years which I don't think is unreasonable I don't think we should be

[1:55:18] Trustee Critchley: imposing that on the applicant okay

[1:55:23] Chair Fast: thank you it sounds like I'm hearing

[1:55:24] Chair Fast: a motion to remove the

[1:55:26] Chair Fast: highlighted section from the the motion that's on the floor so this is an a motion to amend

[1:55:33] Chair Fast: um yeah trustee are you making this go ahead laura

[1:55:38] Trustee Busheikin: oh okay well um i did see that um sean

[1:55:41] Trustee Busheikin: maher has his hand up and he is the uh the one of the people who lives on that property

[1:55:46] Trustee Busheikin: the neighboring property so uh can we hear from him um he's the first person at least on my list

[1:55:57] Trustee Busheikin: um in the attendees do

[1:56:01] Chair Fast: we want to i don't see anything in our guidelines about hearing from

[1:56:05] Chair Fast: neighbors uh during the um this part of a meeting usually but i will uh um usually we hear from the

[1:56:14] Chair Fast: applicant like it's there this is the business of the uh local trust committee though what what's

[1:56:21] Chair Fast: your preference? David?

[1:56:24] Trustee Critchley: I'm fine with her.

[1:56:26] Chair Fast: Okay, so let's promote Sean. If we can do that. I saw

[1:56:31] Chair Fast: he had his hand up coming into the panelist list. There he's appearing. And Sean, if you can unmute

[1:56:44] Chair Fast: your microphone, and we'll give you a chance to speak. A couple of minutes. There's your

[1:56:53] Chair Fast: microphone is appearing thank you we can hear you please go ahead hi

[1:56:58] Voice 2: um i uh you know i i can

[1:57:03] Voice 2: appreciate how uh our standing on access to our backyard um had no legal standing prior um it was

[1:57:13] Voice 2: an easement of course enjoyed by Bev on Donna and Shelvin's property. I would like you know

[1:57:27] Voice 2: Doug perhaps to come by and just check out and I understand that we bought this house knowing

[1:57:34] Voice 2: how close the building was to that easement but we didn't buy it with any sort of idea that there'd

[1:57:44] Voice 2: would be eight extra residences there and seniors residences and and they'll require care there's

[1:57:51] Voice 2: going to be a lot of traffic on that road so i think for the uh trustees to consider our position

[1:58:00] Voice 2: and and the change the change is going to be to our property i mean at the end of the day

[1:58:08] Voice 2: You know, it reduces our enjoyment and, you know, use, you know, of the property and it impacts the value of it to having that road right beside our, our property.

[1:58:26] Voice 2: So I just, you know, perhaps I'd like, if possible, for you to reconsider that access.

[1:58:35] Voice 2: And I think if you're looking at the community plan and, you know, the potential for commercial and what the sort of vision is for, you know, parking and, you know, vehicles and that, I don't know.

[1:58:52] Voice 2: i think it does make sense and i think it is of a concern to the trust because you know this

[1:58:59] Voice 2: senior housing project in our property fit into a village plan on some level anyway i i just like to

[1:59:07] Voice 2: reconsider the access part because it's it's important to us to be able to have access to that

[1:59:13] Voice 2: to the backyard thank you though for your time and thank you for considering me

[1:59:17] Voice 2: in this irregular way I appreciate it thank

[1:59:22] Chair Fast: you Sean very good and so how would we like to proceed

[1:59:30] Chair Fast: with this motion that's in front of us trustees I

[1:59:34] Trustee Busheikin: would just like to ask of staff either Sonia

[1:59:37] Trustee Busheikin: Heather has any comment on the sort of appropriateness or even sort of legal

[1:59:46] Trustee Busheikin: legal validity of a provision like that in a restrictive covenant.

[1:59:52] Planner Zupanec: Sure, I could speak to that. Yes, your restrictive covenant is a tool that can

[2:00:00] Planner Zupanec: restrict certain uses and require certain things to be done at the time of development or at

[2:00:05] Planner Zupanec: different times and it should stipulate when these things have to be in so we'll take care of that

[2:00:10] Planner Zupanec: regardless of what your amendments are we'll vet that legally to make sure it's really clear what

[2:00:15] Planner Zupanec: the expectation is or when the fencing gets installed or when this type of access or when

[2:00:22] Planner Zupanec: the vegetated buffer has to be re-established that's really important the language can't be

[2:00:26] Planner Zupanec: ambiguous because then it's impossible to enforce and then it's really a useless exercise of

[2:00:32] Planner Zupanec: creating a draft restrictive covenant that doesn't really do anything at the end of the day

[2:00:36] Planner Zupanec: so when I look at this provision for driveway access it does fall within a parameter of ensuring

[2:00:43] Planner Zupanec: that you're remedying a situation perhaps in this case limited access to a parcel regardless of the

[2:00:51] Planner Zupanec: the current situation the legalities around it is this an opportunity to negotiate with the

[2:00:55] Planner Zupanec: the agent and and help the neighbor remedy a situation to ensure safe access to an existing

[2:01:05] Planner Zupanec: lot and yes you could use the covenant to do that however the the time frame around it the 15 years

[2:01:14] Planner Zupanec: strikes me as sort of going against that because if you're trying to make a situation better

[2:01:21] Planner Zupanec: is it really just for 15 years or is it in perpetuity because those lots really aren't

[2:01:26] Planner Zupanec: going anywhere so the individual user that's there now may be temporal but you're in the

[2:01:33] Planner Zupanec: business of making land use planning decisions that extend beyond the life of our sort of

[2:01:37] Planner Zupanec: temporal needs and uses and to make things work and be you know slightly more functional in the

[2:01:44] Planner Zupanec: future and anticipate future needs so if this is an issue the lots can't be further subdivided

[2:01:50] Planner Zupanec: if this will make things better then the 15 year sort of lapse may not be necessary or it

[2:01:58] Planner Zupanec: might be a little bit too much skewed to the current user of which we try to get away from

[2:02:04] Planner Zupanec: doing is creating regulations that focus on the individual needs of John Smith and Mary Brown but

[2:02:10] Planner Zupanec: getting into the notion of making land use planning decisions that function that work

[2:02:16] Planner Zupanec: beyond the individuals at play today so that's just a planning consideration for you we can deal

[2:02:23] Planner Zupanec: with the legalities of it and we'll the applicant and agent i'm sorry we'll have to discuss this a

[2:02:30] Planner Zupanec: little bit more and go back and forth with the lawyer to make sure it's very clear um that

[2:02:35] Planner Zupanec: there's a site plan attached to show what we're talking about the dimensions the location is it

[2:02:41] Planner Zupanec: it gated those types of things again if you're going to go this route then you kind of need to

[2:02:46] Planner Zupanec: go all the way because the covenant can't be too wishy-washy otherwise you leave it out and as

[2:02:51] Planner Zupanec: as Doug mentioned you are confident that this will be dealt with as a civil matter between the

[2:03:00] Planner Zupanec: the adjacent property owners so if you have confidence that that'll be dealt with at that

[2:03:04] Planner Zupanec: level you leave it out if you're going to put it in you've got to go all the way and provide the

[2:03:09] Planner Zupanec: level of details and assurances to everybody in perpetuity that this was the expectation that at

[2:03:15] Planner Zupanec: the time that the properties developed these elements are built in they're there and then

[2:03:22] Planner Zupanec: you can build or that there's some other timing that you're comfortable with these things being

[2:03:27] Planner Zupanec: phased differently but for the most part any other developer because because this is affordable

[2:03:33] Planner Zupanec: affordable housing we often try to be a bit more gentle but any other land developer would be held

[2:03:39] Planner Zupanec: to the standard of you don't get to build until all these things are in place and then the siting

[2:03:45] Planner Zupanec: and use permits are issued and the reason for that is because there should be no um there should be

[2:03:52] Planner Zupanec: no back and forth there should be no extra enforcement there should be no extra site

[2:03:56] Planner Zupanec: business it should be very straightforward that when you apply for the siting and use permit

[2:03:59] Planner Zupanec: it you've submitted evidence of these conditions all having been met so that's some food for

[2:04:06] Planner Zupanec: thought in terms of how this covenant might address some of these issues and if there's a

[2:04:10] Planner Zupanec: bit more work to do the the agent and i can do that in advance of a community information meeting

[2:04:15] Planner Zupanec: for sure is to come up with some options that are vetted and presented uh it doesn't need to

[2:04:22] Planner Zupanec: be finalized but for sure at your next regular business meeting you would need to see that

[2:04:27] Planner Zupanec: revised draft and be comfortable with the wording before it goes to public hearing for example.

[2:04:34] Chair Fast: Thank you very much Planner Zupanitz and Regional Planning Manager Coward,

[2:04:39] Chair Fast: do you have something you wish to add?

[2:04:41] Voice 13: Yeah I just wanted to kind of add a little bit

[2:04:44] Voice 13: in regards to to the question of whether or not there's jurisdiction.

[2:04:50] Voice 13: You know I think this is a resounding application the LTC has the right to request things

[2:04:58] Voice 13: and this is a request, and the applicant has the right to refuse to do it, you know, it's their

[2:05:05] Voice 13: property, and then the LTC gets to decide whether or not that this is a hill to die on in terms of

[2:05:13] Voice 13: whether or not you'd approve the rezone or not, based on that lack of amenity. So I think

[2:05:21] Voice 13: I think that's kind of where we're at in terms of requiring versus requesting.

[2:05:28] Voice 13: I talk to staff a lot about that.

[2:05:32] Chair Fast: Thank you.

[2:05:34] Chair Fast: And what do you think, trustees?

[2:05:43] Trustee Critchley: Yeah, it's a difficult one for me.

[2:05:46] Trustee Critchley: I'm really hesitant to impose this on the applicant to provide an access, certainly not one in perpetuity,

[2:05:54] Trustee Critchley: But even the one for 15 years seems to me, I can be persuaded on the 15-year thing because they've already mentioned that they would be comfortable with that and have been negotiating that.

[2:06:07] Trustee Critchley: So I'd be content to leave the draft resolution as is on the understanding then that it is something that can go into the restrictive covenant.

[2:06:22] Chair Fast: Okay, I'm just going to put on my headphones one second.

[2:06:33] Chair Fast: other people in the house um can you hear me yes yes well thank you um okay i um do we want

[2:06:44] Chair Fast: hearing what heather said my question would be or do we want to take out that clause and

[2:06:51] Chair Fast: make it a request rather than a requirement just because i didn't hear either of you

[2:06:56] Chair Fast: you mentioned that yeah

[2:06:59] Trustee Busheikin: no i'm i'm like you know it's every little detail um when you look at it

[2:07:05] Trustee Busheikin: just unveils multiple levels of complexity um it's a fascinating business land use planning

[2:07:10] Trustee Busheikin: um hearing that an agreement is being drafted for another neighbor and a willingness to make

[2:07:20] Trustee Busheikin: that agreement on a sort of civil level and not a regulatory level and as Planner Zupanet says,

[2:07:30] Trustee Busheikin: if you're going to do this you have to go all the way and then there's going to be measuring

[2:07:33] Trustee Busheikin: and mapping and it sounds really complex and if you know we can't really look each other in the

[2:07:42] Trustee Busheikin: the eye but i mean if i and i i hesitate but i i um you know if i got a an assurance from the

[2:07:51] Trustee Busheikin: agent uh for the applicant that yes this will be given that it's 50 years this will be

[2:07:58] Trustee Busheikin: entered into and um adhered to in good faith um i would actually i'm now tending to just

[2:08:08] Trustee Busheikin: simplify it and not have the access actually in the covenant and leave it as a request for

[2:08:13] Trustee Busheikin: primarily for simplicity's sake and then there's also the fairness if the if it's in the covenant

[2:08:18] Trustee Busheikin: for one neighbor then it should be in the covenant for the other neighbor so I'm kind of um I guess

[2:08:24] Trustee Busheikin: I've shifted although the one thing that you know came up when I heard Sean Marr talking is it's

[2:08:31] Trustee Busheikin: It's true that originally that property had access to that driveway through an easement

[2:08:38] Trustee Busheikin: and that easement was removed as part of the negotiations earlier between the applicant

[2:08:45] Trustee Busheikin: and the ALR and the other neighboring property.

[2:08:47] Trustee Busheikin: I don't think with any due consultation.

[2:08:51] Trustee Busheikin: So that was a material change in the conditions of that property.

[2:08:55] Trustee Busheikin: So I could go either way, and I know it's my resolution.

[2:09:02] Trustee Busheikin: It's been

[2:09:03] Chair Fast: seconded, so it's on the floor, and now it belongs to our local trust committee.

[2:09:08] Chair Fast: So do you wish to amend that part?

[2:09:13] Trustee Critchley: I'll make a motion then to amend the proposed resolution by deleting the part that is highlighted,

[2:09:22] Trustee Critchley: highlighted, which says, and to include provisions for access to that portion of the driveway for

[2:09:29] Trustee Critchley: the residents of 3671 Denman Road for a period of 15 years.

[2:09:34] Chair Fast: Do I have a seconder? I'll second that.

[2:09:36] Chair Fast: Thank you. And yeah. So that will, any more discussion? I will

[2:09:45] Trustee Busheikin: just say I am going to vote

[2:09:47] Trustee Busheikin: in favor. I'm really undecided and having not thought it through originally in that much depth.

[2:09:53] Trustee Busheikin: But I will vote in favor, but I just want to say for the sake of everyone in the quote-unquote room that I am taking very seriously the assurances.

[2:10:03] Trustee Busheikin: I heard that there will be an agreement entered into and adhered to for something along those lines.

[2:10:11] Trustee Busheikin: And that can then perhaps avoid some of the complexity of having it actually go through a restrictive covenant.

[2:10:21] Trustee Busheikin: and it will be then fair to all the neighbors then fair or unfair fair it will be fair because

[2:10:27] Chair Fast: i think if

[2:10:28] Trustee Busheikin: we're going to covenant one if this is an agreement that both neighbors want we either

[2:10:32] Trustee Busheikin: covenant all of it or none of it thank you for

[2:10:36] Chair Fast: the clarification i just misheard and um uh and uh

[2:10:40] Chair Fast: any more comment discussion no okay then i'm going to call a question on the amendment to the motion

[2:10:47] Chair Fast: all those in favor aye aye thank you that amendment passes unanimously and then I have

[2:10:57] Chair Fast: one oh sorry go ahead Sonia so

[2:10:59] Planner Zupanec: just before you move off then you will be leaving the details of

[2:11:03] Planner Zupanec: this direction to the agent and I to sort out because there's some ambiguity in here like I

[2:11:10] Planner Zupanec: mentioned around timing and what's being expected in the exact location so just so you're aware

[2:11:14] Planner Zupanec: that that's our part to do but if you have any strong feelings about that or input this would

[2:11:21] Planner Zupanec: be the time to give that to us otherwise i'll work with doug on that okay

[2:11:25] Chair Fast: and i have i see your hand

[2:11:27] Chair Fast: laura but i'm just gonna i had myself on the list because i wondered about this word solid

[2:11:33] Chair Fast: uh in terms of requirement for a solid fence um i'm wondering if i did i heard conflicting things

[2:11:41] Chair Fast: uh among the discussion and uh including from the uh agent and i'm um or the applicant's agent

[2:11:50] Chair Fast: and i'm wondering i know about solid fences and how much shade they they throw and uh i'm wondering

[2:11:58] Chair Fast: if we need the word solid in there when it does say to mitigate noise and dust that

[2:12:05] Trustee Busheikin: would be a

[2:12:05] Trustee Busheikin: friendly amendment okay i i believe i think that that can be worked out i think there's issues

[2:12:11] Trustee Busheikin: where solid could be positive and negative and that will be worked out and we will see this one

[2:12:15] Trustee Busheikin: more time okay so

[2:12:17] Chair Fast: um if unless david critchley objects to removing the word solid uh we'll just

[2:12:25] Chair Fast: remove it as a friendly amendment is that what i'm hearing suitable

[2:12:29] Trustee Busheikin: to mitigate noise and dust

[2:12:30] Trustee Busheikin: i think is pretty clear yeah i'm fine

[2:12:34] Trustee Critchley: with that and i also i also noticed that there isn't anything

[2:12:37] Trustee Critchley: about the height of that fence but uh since we're saying uh suitable to mitigate noise and dust

[2:12:43] Trustee Critchley: Well, I'll leave it at that.

[2:12:45] Chair Fast: Okay, thank you.

[2:12:46] Chair Fast: So let's remove the word solid then by general consent.

[2:12:51] Chair Fast: Thank you.

[2:12:51] Chair Fast: So we have the motion in front of us here

[2:12:54] Chair Fast: and we realize that it's leaving it up to the staff

[2:12:57] Chair Fast: to work with the applicant and go ahead Trustee Bushekin.

[2:13:01] Chair Fast: I just

[2:13:02] Trustee Busheikin: want to say to trust staff

[2:13:03] Trustee Busheikin: to probably know better than me

[2:13:05] Trustee Busheikin: what offense suitable to mitigate noise

[2:13:07] Trustee Busheikin: and dust might be like.

[2:13:08] Trustee Busheikin: And, but also she, Sonia asked for feedback on timing, I, my expectation is that the fence needs to be up before significant construction, before construction begins, you know, if it's just someone going in there to clear land or something, fine, like, like with a shovel, but before the trucks start rolling in.

[2:13:32] Chair Fast: um could that word be barrier rather than fence if you needed that well it doesn't matter it's

[2:13:40] Trustee Busheikin: going to be a fence like there isn't room for a hedge okay thank you i just uh it takes a long

[2:13:44] Trustee Busheikin: time all right yes i don't

[2:13:47] Chair Fast: know if it has to be in

[2:13:47] Voice 1: the motion but

[2:13:48] Trustee Busheikin: just for feedback

[2:13:49] Trustee Busheikin: yeah sonia that it it should be there before construction commences okay

[2:13:58] Chair Fast: so hearing no more

[2:13:59] Chair Fast: discussion on the motion we've got a motion that we've amended in front of us

[2:14:04] Chair Fast: I'm sorry if I'm my voice is too loud it's just I can't okay good and then

[2:14:11] Chair Fast: then are we ready to call the question because I think we might be yes I call

[2:14:15] Voice 1: the

[2:14:15] Chair Fast: question so voting on this motion about the draft covenant all those in

[2:14:22] Chair Fast: favor? Aye. Thank

[2:14:25] Chair Fast: you. That passes unanimously. I probably should have got people to read it,

[2:14:32] Chair Fast: but it's there on the screen. Okay. And now noticing that it's 12.16, I'm wondering if we

[2:14:39] Chair Fast: want, if this might be a time to take a pause for a bite to eat. What do people think? Or do you

[2:14:46] Chair Fast: want to keep going amazing

[2:14:50] Voice 2: i'm

[2:14:52] Trustee Busheikin: i'm i just went on

[2:14:53] Trustee Busheikin: cloudy but um i think we could like move through

[2:14:57] Trustee Busheikin: these recommendations pretty quickly and then be done with this and then the people who are here

[2:15:01] Trustee Busheikin: for this part of the agenda can leave very good

[2:15:04] Chair Fast: i just wanted to check to make sure nobody was

[2:15:07] Chair Fast: going to be distracted by the blood sugar issues and all that and uh and i'm um that's fine with

[2:15:13] Chair Fast: me okay so let's keep rolling along uh and um what's up next please planner supernets so we'll

[2:15:22] Planner Zupanec: take you back to recommendation number one which is on the screen here and it's the same as the

[2:15:28] Planner Zupanec: one in your staff report that's one and two you can proceed with however you like i do have a

[2:15:35] Planner Zupanec: minor change for three that i'll pull up on the screen when you're ready okay

[2:15:39] Chair Fast: so i will move go

[2:15:42] Chair Fast: Go ahead. Oh, hang on. Go ahead. Trustee Critchley.

[2:15:46] Trustee Critchley: No, I hadn't finished with asking questions with respect to

[2:15:52] Trustee Critchley: Planner Zipanets' presentation there.

[2:15:55] Trustee Critchley: One of the concerns that I had when I looked at this was the,

[2:16:01] Trustee Critchley: in regard to the water,

[2:16:02] Trustee Critchley: we had talked about putting in a well data logger and yes,

[2:16:07] Trustee Critchley: that was, that was always fine by me.

[2:16:10] Trustee Critchley: That seemed like a very good idea. And that the data would be sent or shareable.

[2:16:16] Trustee Critchley: I don't know whether the Islands Trust could be logged in so they could get it as it was produced.

[2:16:23] Trustee Critchley: But I see it's now going to be on an annual basis, which is fine.

[2:16:26] Trustee Critchley: But then there's this thing called a champion report to go along with it.

[2:16:32] Trustee Critchley: And I'm wondering about whether that is a necessary thing because there's really not much to it other than it seems to me it recites a lot of the standard data about who drilled the well and when and where the data logger is sitting at and this sort of thing.

[2:16:51] Trustee Critchley: And then there's a section for comments, and it seems to anticipate a professional signing off on this, although there is no, there's nothing on the document to indicate that it's signed by a certain level of professional.

[2:17:06] Trustee Critchley: So I'm really querying, A, the necessity for this, because does it provide any more useful information than the raw data which is going to be presented and available to our freshwater specialist?

[2:17:22] Trustee Critchley: that's one query the other then is what level of professional has to sign this and what ongoing

[2:17:30] Trustee Critchley: annual cost is there going to be the to the applicant for this and to what benefit for the

[2:17:36] Trustee Critchley: trust and the neighborhood thank

[2:17:39] Planner Zupanec: you go ahead go through the chair the champion report that

[2:17:44] Planner Zupanec: was developed by William Shilpa as an attachment to the restrictive covenant is the reporting form

[2:17:50] Planner Zupanec: that's submitted annually to the trust so the raw data is attached to that from the data logger

[2:17:56] Planner Zupanec: that's the summary sheet that includes a breakdown of all the potential parameters or issues that

[2:18:03] Planner Zupanec: might be flagged for review versus having to go through the raw data to discover what some of

[2:18:11] Planner Zupanec: these elements are the summary sheet is the onus is on the operator of the water system to provide

[2:18:17] Planner Zupanec: that summary to us and have it checked off by a professional engineer in this case someone who's

[2:18:24] Planner Zupanec: qualified to provide that oversight that the data logger data has been there's no errors with it or

[2:18:33] Planner Zupanec: that it's functioning accordingly so the annual provision for monitoring could be that it's only

[2:18:41] Planner Zupanec: annual for the first three years and if there's no issues or there's no significant problems in

[2:18:47] Planner Zupanec: and the extension could be reconsidered

[2:18:49] Planner Zupanec: of how often that data is submitted back to the trust.

[2:18:54] Planner Zupanec: So that's the point of that whole form

[2:18:57] Planner Zupanec: is to provide that summary and that oversight.

[2:19:00] Planner Zupanec: It's also an opportunity for the operator

[2:19:05] Planner Zupanec: or for the nonprofit organization

[2:19:07] Planner Zupanec: to have that neat and tidy annual summary themselves.

[2:19:11] Planner Zupanec: So we're providing this form as a sense

[2:19:14] Planner Zupanec: of being able to organize the data annually

[2:19:16] Planner Zupanec: to see the trends in a you know one-stop shop type of data set and provide that so that we can

[2:19:27] Planner Zupanec: easily provide this to the province if required or share it with other agencies if that's the case

[2:19:34] Planner Zupanec: with the license holder and use it for discussion purposes so it standardizes the data

[2:19:40] Planner Zupanec: format and reporting so that we can all have a discussion about you know if there are any issues

[2:19:46] Planner Zupanec: if there aren't any issues then then we can definitely look at expanding the timeline for

[2:19:52] Planner Zupanec: when these submissions have to happen maybe it's only once every two years or once every three years

[2:19:56] Planner Zupanec: that's suggested but for now we need to see a track record of no issues before that decision

[2:20:03] Planner Zupanec: can be reconsidered and so the cost the the agent's been advised that this is the cost of

[2:20:08] Planner Zupanec: the owner to ensure that the data is collected in a manner that's consistent with the restrictive

[2:20:15] Planner Zupanec: covenant so the operator needs to be skilled in being able to download the data from the data

[2:20:21] Planner Zupanec: logger and to interpret and that's not just for our benefit that's that's for the owner's benefit

[2:20:28] Planner Zupanec: to not just once a year but on a very regular basis be able to interpret the data so that they

[2:20:36] Planner Zupanec: can see the trends in the usage of the water and the health of the aquifer as well so this isn't

[2:20:42] Planner Zupanec: just an administrative exercise to you know have to provide data to the trust this is to

[2:20:48] Planner Zupanec: increase the the literacy of how to manage a water system with multiple residential uses

[2:20:55] Planner Zupanec: taking place and ensure that any anomalies are caught early and that the data is then provided

[2:21:05] Planner Zupanec: to us so that we can work with the property owner and the province as well to ensure that

[2:21:11] Planner Zupanec: there's no adverse impacts on this system so you've identified through the zoning process

[2:21:16] Planner Zupanec: that this is a significant issue the intensity of residential use may have an issue on on the

[2:21:23] Planner Zupanec: aquifer you've got a water license that's been issued with conditions and now the zoning and

[2:21:27] Planner Zupanec: this covenant work hand in hand to provide assurances that there's going to be a lot of eyes

[2:21:33] Planner Zupanec: on how the water system is is operated and what the trends are to make sure that there's no

[2:21:40] Planner Zupanec: adverse impacts that are irreversible so there are additional costs that may need to be required

[2:21:46] Planner Zupanec: William Shilbaugh is more than willing in his capacity and role to provide any training that's

[2:21:53] Planner Zupanec: necessary and to liaise with a professional who would be working with this non-profit group

[2:21:58] Planner Zupanec: to go over what that sort of annual oversight would be to sign off on the data to say yeah

[2:22:05] Planner Zupanec: got this data has been collected properly it looks like there's no significant issues now it's ready

[2:22:10] Planner Zupanec: for submission so that we can hold on to it and and work with it so i hope that sort of summarizes

[2:22:16] Planner Zupanec: how we've come to this water champion form and the rationale for it to ensure that the monitoring

[2:22:23] Planner Zupanec: and reporting conditions of the covenant make sense that it's not just a raw data dump that

[2:22:28] Planner Zupanec: nobody really understands or looks at it's on a more regular basis thank

[2:22:34] Chair Fast: you very much

[2:22:35] Chair Fast: planner zupanets and i see on the form that it does um and the bottom of page 63

[2:22:40] Chair Fast: under report summary it does say report submitted by and their professional uh designation but it

[2:22:47] Chair Fast: doesn't prescribe a designation uh in this uh form is that provided it prescribed somewhere else

[2:22:55] Chair Fast: the covenant itself correct okay thank you okay uh any more questions for the

[2:23:03] Chair Fast: planner or trustee critchley does that answer your question um

[2:23:07] Trustee Critchley: i think that uh that sets out the need

[2:23:11] Trustee Critchley: for it um concerned about the expense though i'm wondering if the applicant has any comment on that

[2:23:17] Trustee Critchley: or are they fighting this uh particular requirement or are they content with it is it something that's

[2:23:24] Trustee Critchley: uh advisable in their view um

[2:23:28] Chair Fast: doug ulstead if you're still with us as the applicant's agent

[2:23:31] Chair Fast: agent. Yeah. Do you have any comment? I

[2:23:33] Voice 11: am still here. Sonia and I had gone back and forth on this

[2:23:38] Voice 11: on the on our trying to make the distinction between providing raw data and providing analysis.

[2:23:47] Voice 11: And the report really gets into providing reporting on analysis. And we had hoped not

[2:23:57] Voice 11: not to have to provide analysis as we thought

[2:24:00] Voice 11: that William Shola was more suited to doing that.

[2:24:04] Voice 11: But after discussion with Sonia,

[2:24:09] Voice 11: we weren't making any progress in that, our argument

[2:24:16] Voice 11: and decided just to leave it to the trustees

[2:24:20] Voice 11: to decide which way that should go.

[2:24:24] Trustee Critchley: Thank you very much.

[2:24:25] Trustee Critchley: Do you have any indication of the expense that you will be put to annually to have a professional sign such a report?

[2:24:35] Voice 11: No, we don't know that yet.

[2:24:40] Trustee Critchley: And this is something that you don't have to do under your water license with the provincial government, is that right?

[2:24:48] Trustee Critchley: No, that's right.

[2:24:50] Chair Fast: But the water license has conditions.

[2:24:53] Chair Fast: conditions and uh so basically i think it would be um without this form um it would mean

[2:25:03] Chair Fast: uh that the trust would be taking on the um obviously the cost of uh making a summary form

[2:25:11] Chair Fast: as this champion form is uh or an analysis as doug has called it and um and that the point about

[2:25:17] Chair Fast: about the strata having ongoing opportunities

[2:25:26] Chair Fast: to look at the trends and to understand the data

[2:25:29] Chair Fast: and to even as people change,

[2:25:33] Chair Fast: the ongoing management abilities might be compromised

[2:25:38] Chair Fast: if it wasn't there.

[2:25:39] Chair Fast: Trustee Zubinat?

[2:25:42] Chair Fast: Planner.

[2:25:43] Chair Fast: Oh, Planner Zubinat, sorry.

[2:25:46] Chair Fast: I

[2:25:46] Planner Zupanec: think William Shulba spoke to you about this previously again I wasn't privy to some of those

[2:25:52] Planner Zupanec: discussions but there there appears to be a gap in the Water Sustainability Act in terms of these

[2:25:57] Planner Zupanec: licenses and the types of requirements that we would hope that would be attached to those

[2:26:01] Planner Zupanec: conditions of these licenses in terms of monitoring and that through this rezoning application it was

[2:26:07] Planner Zupanec: identified that that's a gap that the local trust committee can fill in the interim until the

[2:26:11] Planner Zupanec: province's standards change which I understand there's a working group that's actually looking

[2:26:15] Planner Zupanec: looking at this particular element,

[2:26:17] Planner Zupanec: William is ahead of them to some extent.

[2:26:20] Planner Zupanec: So the advice that he gave the local trust committee

[2:26:22] Planner Zupanec: and to planner Egan at the time was that this is the way

[2:26:25] Planner Zupanec: that you through the rezoning can provide that assurance

[2:26:28] Planner Zupanec: and close the loop and the gap in data and assurances

[2:26:32] Planner Zupanec: that the data is collected properly

[2:26:33] Planner Zupanec: and the onus is on the owner to do that

[2:26:36] Planner Zupanec: as part of their management of the water system

[2:26:38] Planner Zupanec: for the benefit of the residents,

[2:26:40] Planner Zupanec: they would have the most interest in knowing

[2:26:43] Planner Zupanec: that this system works that it's sustainable and that it's not having an

[2:26:47] Planner Zupanec: adverse impact on the aquifer so while they're doing that the benefit to the

[2:26:51] Planner Zupanec: local government and to the province is that that data is collected and it's

[2:26:55] Planner Zupanec: shared back so that we can prove that this land use decision that was made was

[2:27:00] Planner Zupanec: enacted with the right scientific basis of assurances and water sustainability

[2:27:08] Planner Zupanec: so it's a bit of a closing the gap it doesn't exist but it looks like the

[2:27:13] Planner Zupanec: trend is is that water licenses will have these requirements built in it's just in its infancy

[2:27:19] Planner Zupanec: so that's my understanding of where you're at with this file and why these conditions were built in

[2:27:24] Planner Zupanec: and how this covenant was drafted and is now presented to you based on the input you've

[2:27:30] Planner Zupanec: received to date and based on the understanding that this particular application is intensifying

[2:27:35] Planner Zupanec: the use and the density on this particular property and so this is a way to ensure that

[2:27:40] Planner Zupanec: the bylaws if adopted are have the measures in place through this restrictive covenant to provide

[2:27:50] Planner Zupanec: assurances to adjacent property owners to the village itself and to the users of that water

[2:27:56] Planner Zupanec: system very good thank

[2:28:00] Chair Fast: you very much okay

[2:28:01] Voice 6: okay

[2:28:03] Chair Fast: i'm hearing okay from trustee critchley so um laura i

[2:28:07] Chair Fast: I believe you were going to make a motion.

[2:28:12] Chair Fast: Go ahead.

[2:28:12] Chair Fast: I can't hear you.

[2:28:14] Trustee Busheikin: Are we ready for that?

[2:28:18] Trustee Busheikin: David, do you have any more questions on generally or?

[2:28:22] Trustee Busheikin: I heard David say, okay.

[2:28:25] Trustee Critchley: Okay.

[2:28:26] Trustee Critchley: I think that's all right.

[2:28:29] Trustee Critchley: And we're going with instead of the 120% to the 150%,

[2:28:36] Trustee Critchley: it's now going to 160%, is that right?

[2:28:44] Planner Zupanec: yeah was

[2:28:46] Planner Zupanec: the number uh sorry that might have been our error was it intended to be 150 i don't

[2:28:52] Trustee Critchley: remember i i thought it was but um i'm i'm okay with 160 so yeah

[2:29:01] Trustee Busheikin: and i don't remember but i'm

[2:29:03] Trustee Busheikin: okay with 160 like the low income cutoff level is um it's very low so and i i i know that you

[2:29:12] Trustee Busheikin: you know, they have a pretty solid protocol and policies for their choice of applicant and their

[2:29:19] Trustee Busheikin: means testing and looking at need.

[2:29:21] Planner Zupanec: And the agent did look at those. So I think it was 160. But

[2:29:26] Planner Zupanec: you're still at recommendation number one. So when we get to three, I've got some alternative

[2:29:31] Planner Zupanec: wording. So can

[2:29:33] Planner Zupanec: I go ahead then

[2:29:33] Trustee Busheikin: and make that motion? Okay, I'm going to move that the Demond

[2:29:39] Trustee Busheikin: Denman Island Local Trust Committee Amend By-law 234 LUB

[2:29:45] Trustee Busheikin: cited as Denman Island Land Use By-law 2008

[2:29:47] Trustee Busheikin: Amendment Number 1, 2019 as follows,

[2:29:50] Trustee Busheikin: A, 1.20 Part 3 Zone Regulations,

[2:29:54] Trustee Busheikin: Section 3.3 Residential Zoning Tables, Table 8.

[2:29:57] Trustee Busheikin: Site-specific regulations.

[2:30:00] Trustee Busheikin: R4-210 is amended by reducing the minimum lot size

[2:30:03] Trustee Busheikin: from 0.8 hectares to 0.7 hectares.

[2:30:07] Trustee Busheikin: Do I have a seconder?

[2:30:09] Trustee Critchley: Seconded.

[2:30:10] Chair Fast: Thank you. Discussion?

[2:30:12] Chair Fast: None.

[2:30:14] Chair Fast: Okay. Nope.

[2:30:15] Chair Fast: Then I'll call the question. All those in favor?

[2:30:18] Chair Fast: Aye.

[2:30:19] Chair Fast: Aye.

[2:30:20] Chair Fast: Aye. That passes unanimously. Thank you.

[2:30:23] Chair Fast: Trustee Bushekin?

[2:30:25] Chair Fast: David, do you want to do the next one?

[2:30:27] Trustee Critchley: Sure. I'll move then to the Deminon Local Trust Committee

[2:30:30] Trustee Critchley: Committee bylaw number 234, land use bylaw,

[2:30:34] Trustee Critchley: cited as Denman Island Land Use Bylaw 208,

[2:30:37] Trustee Critchley: amendment number 129, be read a first time as amended.

[2:30:41] Chair Fast: Do I have a seconder?

[2:30:42] Chair Fast: Thank you.

[2:30:44] Chair Fast: Discussion?

[2:30:46] Chair Fast: Hearing none, I'm going to call the question.

[2:30:48] Chair Fast: All those in favor?

[2:30:50] Trustee Busheikin: Aye.

[2:30:51] Chair Fast: Very good.

[2:30:52] Chair Fast: That passes unanimously.

[2:30:53] Chair Fast: Thank you.

[2:30:54] Chair Fast: And now we're on to recommendation number three,

[2:30:59] Chair Fast: which has a revision here.

[2:31:00] Chair Fast: here, so planners, Zupanet's over to you.

[2:31:03] Planner Zupanec: Sure, so this is just to add the additional section

[2:31:06] Planner Zupanec: in the schedule of the housing agreement to this resolution.

[2:31:11] Planner Zupanec: So it reads as shown on the screen here,

[2:31:14] Planner Zupanec: it's schedule B, section six I would also need that change

[2:31:20] Planner Zupanec: from 120 to 160.

[2:31:24] Chair Fast: Thank you, so the revised recommendation

[2:31:26] Chair Fast: is there on the screen and questions for the planner

[2:31:31] Chair Fast: or can i have a motion um i

[2:31:36] Trustee Busheikin: could do a motion i'm just not sure that is this a

[2:31:41] Trustee Busheikin: i just don't know how to make the motion right now i don't know where this

[2:31:45] Trustee Busheikin: like i've got them is this supposed to be the new material a part of recommendation three

[2:31:52] Planner Zupanec: correct so really you're just revising the a portion so three stages got it and then

[2:31:57] Trustee Busheikin: Got

[2:31:58] Planner Zupanec: it.

[2:32:00] Trustee Busheikin: Okay, I can do that. Obviously ready for lunch. I moved that the Denman Island Local Trust

[2:32:05] Trustee Busheikin: Committee amend bylaw number 239 said it is Denman Island Housing Agreement bylaw number 239 2020 as

[2:32:11] Trustee Busheikin: follows. Section C or A section C affordable rental housing eligibility section three and

[2:32:20] Trustee Busheikin: schedule B section six I be amended by increasing increasing the annual household income percentage

[2:32:26] Trustee Busheikin: from 120 percent to 160 thank

[2:32:29] Chair Fast: you and do i have a second thank you uh very good questions or

[2:32:35] Chair Fast: discussion then

[2:32:37] Voice 3: i'm going to call

[2:32:38] Chair Fast: the question i'll call the question then all those in favor

[2:32:42] Chair Fast: all right i that passes unanimously thank you very much and uh

[2:32:49] Trustee Critchley: go ahead i'll move number four

[2:32:53] Trustee Critchley: then that the denman island local trust committee bylaw number 239 cited as denman island housing

[2:32:59] Trustee Critchley: closing agreement bylaw number 239, 2020

[2:33:02] Trustee Critchley: to give them second reading.

[2:33:04] Chair Fast: Do I have a seconder?

[2:33:05] Chair Fast: Second.

[2:33:07] Chair Fast: And questions or discussion?

[2:33:11] Chair Fast: Hearing none, I'm going to call the question.

[2:33:13] Chair Fast: All those in favor?

[2:33:15] Chair Fast: Aye.

[2:33:16] Voice 6: Aye.

[2:33:17] Chair Fast: Aye.

[2:33:17] Chair Fast: That passes unanimously.

[2:33:19] Chair Fast: Thank you very much.

[2:33:21] Trustee Busheikin: I will do the next one,

[2:33:22] Trustee Busheikin: that the Domino and Local Trust Committee

[2:33:24] Trustee Busheikin: authorized the release of up to $100

[2:33:27] Trustee Busheikin: from the communications budget

[2:33:28] Trustee Busheikin: to insert the question and answer document

[2:33:30] Trustee Busheikin: is presented into one edition of the Islands Grapevine community paper prior to the scheduled

[2:33:35] Trustee Busheikin: community information meeting. Do

[2:33:37] Chair Fast: I have a seconder? Second. Thank you. Any questions or discussion?

[2:33:42] Chair Fast: Hearing none, I'm going to call the question. All those in favor? Aye. Aye. Aye. That passes

[2:33:49] Chair Fast: unanimously. Thank you. And the last one there? Wasn't there

[2:33:55] Trustee Critchley: another one that had a change?

[2:33:56] Trustee Critchley: It was number seven, wasn't it? Oh, right. Thank

[2:33:59] Trustee Busheikin: you. There is a number seven.

[2:34:01] Trustee Critchley: And

[2:34:02] Trustee Busheikin: if I may, before we go ahead with number six, I was suggesting an evening public hearing

[2:34:09] Trustee Busheikin: the night before, or even a couple nights before our local trust committee meeting,

[2:34:13] Trustee Busheikin: although Monday night would be fine, I think, on the island, in spite of all the multiple

[2:34:18] Trustee Busheikin: public events right now.

[2:34:19] Trustee Busheikin: That was sarcasm.

[2:34:22] Trustee Busheikin: But is that something that is doable for staff?

[2:34:27] Trustee Busheikin: I know scheduling is challenging.

[2:34:30] Planner Zupanec: Yes.

[2:34:30] Planner Zupanec: Yes, I don't know the doability of it, but you could just strike out during the March 16, 2020 regularly scheduled business meeting.

[2:34:38] Planner Zupanec: Could I

[2:34:39] Trustee Busheikin: say prior to the March 16, 2021 regularly scheduled business meeting?

[2:34:45] Trustee Busheikin: Yes.

[2:34:46] Trustee Busheikin: Okay. Trustee Critchley, is that fine with you?

[2:34:50] Trustee Busheikin: No.

[2:34:51] Trustee Busheikin: Okay, so I'm going to make that motion.

[2:34:53] Trustee Busheikin: I move that the Denman Island Local Trust Committee request staff to schedule a public

[2:34:56] Trustee Busheikin: hearing prior to the March 16th, 2021 regular scheduled business meeting for proposed bylaws

[2:35:03] Trustee Busheikin: number 233-OCP and 234-LUB. Do I have a seconder? Second.

[2:35:08] Chair Fast: Thank you. Questions or discussion?

[2:35:12] Chair Fast: Hearing none, I'm going to call the question. All those in favor? Aye.

[2:35:18] Chair Fast: Aye. That passes unanimously.

[2:35:20] Chair Fast: thank you very much and here comes number seven and

[2:35:26] Trustee Busheikin: eight I guess do you want to go ahead David

[2:35:29] Trustee Critchley: yeah I just need to get it on my screen and maybe

[2:35:33] Chair Fast: we can let can we let the planner Zupanitz

[2:35:36] Chair Fast: introduce these if you need it please go ahead Sonia sure

[2:35:40] Planner Zupanec: so just some minor changes for you

[2:35:43] Planner Zupanec: to consider that we've got a citation of the land use bylaw in that water champion schedule d of

[2:35:50] Planner Zupanec: of the Section 219 Covenant that we would like to remove

[2:35:53] Planner Zupanec: and just defer to the water license,

[2:35:57] Planner Zupanec: the conditions of the water license.

[2:35:58] Planner Zupanec: So we need to remove those words,

[2:36:00] Planner Zupanec: Denman Island land use by law

[2:36:02] Planner Zupanec: and from Schedule D of the Covenant.

[2:36:06] Planner Zupanec: So that's recommendation number seven.

[2:36:09] Planner Zupanec: Thank you.

[2:36:11] Trustee Critchley: Okay, I'll make that motion then

[2:36:13] Trustee Critchley: that the Denman Island Local Trust Committee

[2:36:14] Trustee Critchley: amend Schedule D of the Section 219 Restrictive Covenant

[2:36:18] Trustee Critchley: by removing the words, quote,

[2:36:20] Trustee Critchley: denman island land use bylaw and close quote from the proposed from the purpose section

[2:36:27] Trustee Critchley: do

[2:36:28] Chair Fast: i have a second second thank you any questions or discussion all those in favor

[2:36:33] Chair Fast: aye aye that passes unanimously thank you very much and and the last one is more of the same

[2:36:43] Chair Fast: so

[2:36:44] Planner Zupanec: the last one is for you to formally endorse uh that covenant as presented for now uh and

[2:36:51] Planner Zupanec: and authorize signatories so that we can do that

[2:36:56] Planner Zupanec: and not have this come up again in your business meetings.

[2:37:00] Chair Fast: Very

[2:37:01] Trustee Busheikin: good. To complete the work.

[2:37:02] Trustee Busheikin: Laura?

[2:37:03] Trustee Busheikin: I will move that the Dem and Island Local Trust Committee

[2:37:06] Trustee Busheikin: accept the Section 219 Restrictive Covenant as amended

[2:37:08] Trustee Busheikin: and authorize the chair and one trustee to be signatories upon registration.

[2:37:13] Chair Fast: Do I have a seconder?

[2:37:14] Chair Fast: Thank you. Any more questions or discussion?

[2:37:19] Chair Fast: Hearing none, I'll call the question. All those in favor?

[2:37:24] Chair Fast: that passes unanimously thank you very much trustees it's very good and uh does that complete

[2:37:31] Chair Fast: this section of the um uh agenda because i think mostly the next steps are kind of laid out there

[2:37:39] Chair Fast: is there anything you want to wrap up with planners urbanettes no

[2:37:42] Planner Zupanec: that's it for now the

[2:37:43] Planner Zupanec: agent and i will work on next steps and putting a presentation together for your community

[2:37:48] Planner Zupanec: information meeting so we'll let you know through a doodle poll which states we're looking at and

[2:37:53] Planner Zupanec: we'll go from there very

[2:37:55] Chair Fast: good okay well thank you everybody and now i'd like to propose a break

[2:37:59] Chair Fast: it's 12 40 and um we've still got a chunk of the uh just because i'm also seeing that we were going

[2:38:07] Chair Fast: to have a break earlier um what do you think trustees do you want to keep going or do you

[2:38:12] Chair Fast: want to take a break lunch lunch i'm hearing lunch okay so let's take a break it's 12 40 do

[2:38:19] Chair Fast: Do you want to take a 20-minute break, or do you want to take a full half hour?

[2:38:23] Trustee Critchley: Half hour.

[2:38:24] Chair Fast: I'd rather

[2:38:25] Chair Fast: have half an hour.

[2:38:26] Chair Fast: Very good.

[2:38:27] Chair Fast: So we will reconvene at 1.10?

[2:38:32] Chair Fast: Good.

[2:38:32] Chair Fast: Very good.

[2:38:33] Chair Fast: Okay.

[2:38:33] Chair Fast: Thank you.

[2:38:34] Chair Fast: Then we will – hello.

[2:38:38] Chair Fast: Then we'll break.

[2:38:39] Chair Fast: See you at 1.10.

[3:11:45] Chair Fast: David, I don't know if you've looked at the chat.

[3:11:47] Chair Fast: I haven't.

[3:11:52] Chair Fast: There's the Marine stewards clarified their ideas about the funding, fundraising letter support.

[3:12:03] Voice 2: Okay.

[3:12:42] Trustee Critchley: Yeah, I think that information is just really duplicative of what was in the letter that was sent to me in which I passed along.

[3:12:53] Chair Fast: Yeah, okay.

[3:12:54] Chair Fast: a well just making sure you saw it and that it was you

[3:12:57] Trustee Critchley: had a chance to look at it

[3:12:58] Chair Fast: yeah great

[3:13:13] Trustee Critchley: yeah i actually don't know the amount that they're looking for but it doesn't really matter

[3:13:18] Trustee Critchley: if we're just supporting their application and saying they're good people which basically of

[3:13:26] Trustee Critchley: course as i said i've been doing it for 15 years an incredible job with um all volunteers yeah uh

[3:13:33] Trustee Critchley: here and of course I guess it kind of stuck in the craw the fact that they believe the shellfish

[3:13:39] Trustee Critchley: growers got several hundred thousand dollars I think it was three hundred and something thousand

[3:13:43] Trustee Critchley: dollars for cleanup it's like hello uh volunteers have been doing this for nothing for years

[3:13:49] Trustee Critchley: yeah you

[3:13:50] Trustee Critchley: know collecting four thousand tons or whatever crazy amount it was yeah

[3:13:55] Voice 3: you've probably

[3:13:58] Trustee Critchley: seen the uh videos or or uh photographs of the piles of stuff that's collected annually

[3:14:04] Trustee Critchley: oh sure you know

[3:14:06] Chair Fast: not just not just from denman although denman has a higher heaps and uh i'm

[3:14:12] Chair Fast: just noticing that we're recording here already so i'm just waiting for other people to come yeah

[3:14:18] Chair Fast: but yeah i know they've done incredible work and

[3:14:24] Trustee Critchley: they've also uh succeeded in getting out the

[3:14:27] Trustee Critchley: i think it was the the divisional or district officer in charge of dfo um out of vancouver

[3:14:35] Trustee Critchley: she actually came up to was it the last one or the one before i'm getting confused now but

[3:14:40] Trustee Critchley: i guess it was the one before um in 2019 and uh yeah they're getting great responses they even

[3:14:49] Trustee Critchley: had a a recycling uh demonstration on site uh somebody there's an outfit in Vancouver

[3:14:56] Trustee Critchley: that uh in theory recycles plastics and makes it into some sort of kind of diesel fuel type of

[3:15:05] Trustee Critchley: stuff and yeah they had an actual demonstration project on site cool now

[3:15:22] Chair Fast: I know Vicky is back

[3:15:23] Chair Fast: there because she waved at she and i waved at each other before you joined yes

[3:15:29] Voice 11: and

[3:15:30] Chair Fast: uh yeah

[3:15:34] Chair Fast: and here's sonia very good so people are listening i

[3:15:40] Voice 4: can uh text trustee boucher and if you

[3:15:45] Voice 4: want me to send a little you know a question yeah

[3:15:49] Chair Fast: if you want to send a little sure note

[3:15:55] Trustee Critchley: She's appeared on the screen, but not her video and her mic is off.

[3:16:01] Chair Fast: Oh, you see her on the screen?

[3:16:04] Trustee Critchley: Well, I see the box with her name in it,

[3:16:06] Chair Fast: which

[3:16:08] Trustee Critchley: was different than before.

[3:16:11] Chair Fast: Yeah, maybe she's having connection trouble then because I don't see that, so it's a bit funny.

[3:16:18] Oh,

[3:16:35] Chair Fast: there she is. Very good.

[3:16:38] Trustee Busheikin: I actually didn't note the time when we went on the break, so am I late coming back?

[3:16:44] Trustee Busheikin: back just a minute or two

[3:16:45] Chair Fast: not to worry it was 110 we just okay i

[3:16:50] Chair Fast: kind of thought

[3:16:51] Trustee Busheikin: 110 120 and

[3:16:53] Trustee Busheikin: just like yeah sorry i'll um yeah it's okay it's

[3:16:58] Chair Fast: just another zoom like

[3:17:00] Chair Fast: skill to develop

[3:17:02] Chair Fast: it is isn't it it is

[3:17:04] Chair Fast: i have i've got to sort of write down a bit of a checklist before these

[3:17:08] Chair Fast: meetings so i can remember to have my timer ready and all these other little tricks yeah

[3:17:13] Chair Fast: Yep. Well, Sonia's here and Vicky's here. Okay. So I'm pretty sure we can get started again. I

[3:17:20] Chair Fast: realized that I forgot to give the applicants agent a good chance to speak. And I left something

[3:17:26] Trustee Busheikin: downstairs and I need to go get it. Okay. I'll be right back. Okay.

[3:17:47] Voice 4: Just to let you know, I've

[3:17:49] Voice 4: promoted Mr. Olsted so that when you're

[3:17:52] Voice 4: ready for him, he can speak if he likes.

[3:17:54] Chair Fast: All right. Thank

[3:17:55] Chair Fast: Thank you.

[3:17:57] Got

[3:18:01] Chair Fast: a little cough.

[3:18:02] Chair Fast: One second.

[3:18:10] Chair Fast: Thank you.

[3:18:12] Chair Fast: Yes, this coughing is just a little piece of lunch.

[3:18:15] Chair Fast: So excuse me.

[3:18:18] Chair Fast: Now we're going to reconvene.

[3:18:19] Chair Fast: I think we're all here.

[3:18:21] Chair Fast: I know Vicky and Sonia are back behind the scenes.

[3:18:26] Chair Fast: And I've asked if the applicant's agent, Doug Olstead, could be promoted

[3:18:31] Chair Fast: because I realized I forgot to give him a chance to speak after the LTC had made his decision.

[3:18:34] Chair Fast: So, Doug, if you can hear us there,

[3:18:37] Voice 3: if

[3:18:38] Chair Fast: you want to unmute, and if you've got anything to say, we rushed off for lunch before I could give you that opportunity.

[3:18:50] Voice 11: I'm here.

[3:18:51] Chair Fast: Very good. Did you have anything you want to say? Because you've got an opportunity to, after the LCC makes a decision, you can ask questions about the decision and next steps or anything like that.

[3:19:03] Chair Fast: no

[3:19:04] Voice 11: i'm i'm happy to have the support of the local trust committee uh i had nothing really to add

[3:19:09] Voice 11: from the discussion that's already going on

[3:19:12] Chair Fast: okay thank you i just wanted to make sure

[3:19:15] Chair Fast: that you'd had the opportunity and and that's great so uh we will talk to you next meeting

[3:19:21] Chair Fast: no doubt thank you very much thank

[3:19:23] Voice 11: you bye-bye

[3:19:24] Voice 11: okay

[3:19:26] Chair Fast: thank you very much then let's move on with

[3:19:30] Chair Fast: our agenda uh into the correspondence and um excuse me this is the letter from the uh uh

[3:19:40] Chair Fast: denver marine stewards and if you uh uh note in your in the chat there's a note from beth

[3:19:48] Chair Fast: about the fundraising letter of support that they're interested in and um uh david i wonder

[3:19:55] Chair Fast: if you want to speak to this because they sent the letter to you and about what kind of motion

[3:20:01] Chair Fast: we might want to make?

[3:20:03] Trustee Critchley: Sure. Well, the letter that's in the agenda package is one relating to

[3:20:09] Trustee Critchley: the tenure which has gone off its approved site. So I don't know if there's anything that

[3:20:19] Trustee Critchley: um that we uh can do at this point okay we just received information

[3:20:27] Chair Fast: right we

[3:20:28] Trustee Critchley: could we could i

[3:20:29] Trustee Critchley: suppose uh write a letter to the tenure people um but then i don't know that they have any

[3:20:38] Trustee Critchley: jurisdiction over it because they've issued a tenure and our complaint is is that they are

[3:20:45] Trustee Critchley: uh on off the tenure and i suppose in a sense they're utilizing crown land but um apparently

[3:20:54] Trustee Critchley: they um adams had made some communication with our bylaw enforcement people so that must be being

[3:21:01] Trustee Critchley: uh handled uh in the usual fashion which is sort of out of our public eye yeah okay and as well

[3:21:11] Trustee Critchley: but we seem

[3:21:11] Trustee Critchley: to have got it in hand with the Transport Canada

[3:21:15] Trustee Critchley: taking some unknown steps at the moment.

[3:21:19] Trustee Critchley: But I think right now that's just for information.

[3:21:23] Trustee Critchley: Then there is the other letter which I had passed along

[3:21:27] Trustee Critchley: relating to the application for funding by the same organization,

[3:21:35] Trustee Critchley: which was to get money from a fund

[3:21:39] Trustee Critchley: which is now available through the province

[3:21:42] Trustee Critchley: to fund their beach cleanup so i don't actually have an amount that they are seeking but i thought

[3:21:49] Trustee Critchley: we could perhaps just do a general letter of support is that the appropriate time in the

[3:21:54] Trustee Critchley: agenda now to deal with this yes

[3:21:56] Chair Fast: we added it uh this idea of letter of support at 11.2

[3:22:00] Chair Fast: and um right

[3:22:02] Trustee Critchley: it just makes sense to do it okay

[3:22:03] Chair Fast: yeah

[3:22:05] Trustee Critchley: i'll make a motion in the deminon local

[3:22:07] Trustee Critchley: local trust committee write a letter of support

[3:22:10] Trustee Critchley: for the application for beach cleanup funding

[3:22:17] Trustee Critchley: by the association of Denman Island Marine Stewards.

[3:22:23] Chair Fast: Second.

[3:22:25] Chair Fast: Oh, thank you.

[3:22:26] Chair Fast: So we've got a motion that's been moved and seconded.

[3:22:28] Chair Fast: And is this something David that you were thinking

[3:22:31] Chair Fast: you might draft up because I'm not that familiar

[3:22:34] Chair Fast: with the Denman situation for my signature

[3:22:38] Chair Fast: or do you want to sign it?

[3:22:40] Trustee Critchley: i i can assist uh in doing it or uh you could have me sign it i suppose yeah okay normally

[3:22:47] Trustee Critchley: such things are signed by the chair but um uh whatever the protocol

[3:22:52] Trustee Critchley: is i

[3:22:54] Chair Fast: think i think it's

[3:22:55] Chair Fast: not such a matter of protocol is what will be most effective and uh so i'm happy to do whatever

[3:23:03] Chair Fast: um and i think

[3:23:04] Trustee Busheikin: that i think the chair has a little more weight and i think it's all

[3:23:08] Trustee Busheikin: i don't think like it's like they have to get you to sign in person there i think that the

[3:23:11] Trustee Busheikin: office has an electronic signature and they go if even i mean i don't even know how much actual

[3:23:17] Trustee Busheikin: signatures are in use now as we just use email um i don't know and i don't know but i bet someone

[3:23:25] Trustee Busheikin: at the office will know what yeah

[3:23:27] Chair Fast: yeah no that we've we've done some of those things before

[3:23:30] Chair Fast: that's certainly possible so uh with your help then that's great i just wanted to know how it

[3:23:36] Chair Fast: it was going to happen and uh so there was a bit

[3:23:38] Trustee Critchley: of a template there was a template attached to the

[3:23:41] Trustee Critchley: correspondence that was forwarded along i wasn't particularly impressed with that template and it

[3:23:46] Trustee Critchley: was only a suggested thing so i think staff could probably do a better job in drafting up our usual

[3:23:52] Trustee Critchley: letters of support of which we've done numerous in the past so uh if anybody you know if staff

[3:23:58] Trustee Critchley: needs to talk to me about it I'm happy to have input or send me a draft okay

[3:24:06] Chair Fast: and this sounds like it's good discussion do we have to put the idea of

[3:24:13] Chair Fast: refer it to staff into this motion or will it just happen I haven't done this

[3:24:19] Chair Fast: often enough I

[3:24:21] Trustee Critchley: don't know if we're just saying now that we write a letter I

[3:24:23] Trustee Critchley: I think staff will pick up the ball.

[3:24:26] Trustee Critchley: What does?

[3:24:28] Chair Fast: What do you say planners?

[3:24:29] Chair Fast: I think we have to give her a task.

[3:24:31] Chair Fast: I don't

[3:24:31] Planner Zupanec: pick up the ball unless your resolution directs me to pick up the ball.

[3:24:35] Planner Zupanec: So if you would

[3:24:36] Planner Zupanec: like to send that letter out soon, if it's time sensitive, I'd highly recommend you draft it and send it.

[3:24:42] Planner Zupanec: If you would like staff to work on it, we will do our best.

[3:24:46] Planner Zupanec: But you need to be patient.

[3:24:47] Planner Zupanec: I

[3:24:47] Trustee Critchley: can draft it.

[3:24:48] Trustee Critchley: I'll draft it up.

[3:24:50] Trustee Critchley: Okay.

[3:24:51] Planner Zupanec: Great.

[3:24:51] Trustee Busheikin: And feel free to run it by me. I've written lots and lots of those. And yeah, but

[3:24:59] Chair Fast: I want that in a good job.

[3:25:02] Chair Fast: Okay, so thank you. We've got a motion in front of us. And it seems pretty clear to me. Do you have any more discussion? All those in favor?

[3:25:12] Voice 11: No. Aye. Aye.

[3:25:16] Chair Fast: Aye. That passes unanimously. Thank you very much. And thanks for your assistance with this, David.

[3:25:22] Chair Fast: it okay so going on uh we've got um 12.1 we're into new business now um 12.1 is forest conservation

[3:25:32] Chair Fast: outreach briefing we've got a report on the activities that happened this summer um does

[3:25:38] Chair Fast: anybody uh i mean thank you hi heather did you want to speak to this or if people have questions

[3:25:45] Chair Fast: go ahead i

[3:25:46] Voice 13: don't really have anything to say about this the conservancy passed it along for

[3:25:51] Voice 13: for your information.

[3:25:52] Chair Fast: Yeah, and I'm a member of the Conservancy Board

[3:25:54] Chair Fast: and I brought you a couple of the maps during the process.

[3:25:58] Chair Fast: So nobody was surprised by the fact

[3:26:01] Chair Fast: that the Conservancy might be writing

[3:26:03] Chair Fast: to members of the Denman Island community.

[3:26:06] Chair Fast: And so it's just for information.

[3:26:11] Chair Fast: I actually

[3:26:12] Trustee Busheikin: have a question slash comment,

[3:26:14] Trustee Busheikin: question, I guess, idea.

[3:26:16] Chair Fast: Go ahead.

[3:26:16] Trustee Busheikin: um i um you know these are wonderful little information brochures um that i think are

[3:26:23] Trustee Busheikin: relevant to everyone and um i'm wondering about getting a few hard copies is that something i can

[3:26:29] Trustee Busheikin: just call conservancy and get them to put them in the mail or does that get done by resolution

[3:26:33] Trustee Busheikin: we just we have a couple of islands trust notice boards like physical bulletin boards on the island

[3:26:40] Trustee Busheikin: and one of them is on the porch of the general store and right now because people line up to go

[3:26:45] Trustee Busheikin: in because of covid people are always standing in front of it and i've been thinking it'd be good to

[3:26:49] Trustee Busheikin: like every few weeks have something new so this would be great so is that something i need a

[3:26:54] Trustee Busheikin: resolution to ask or i can just phone them up i think you could just phone them i will make a

[3:27:00] Trustee Busheikin: note i'll do that i'll i'll take on um reviving our notice boards wonderful thanks very good

[3:27:08] Chair Fast: and uh 12.2 the comox community to community meetings and planning process um that was just

[3:27:15] Chair Fast: in here because uh we all attended and uh was very interesting and i'm wondering if there's any

[3:27:21] Chair Fast: update i took a quick look at their website but i couldn't see this uh program at first glance

[3:27:27] Chair Fast: and um i don't know and i think there were questions also about the process and who was

[3:27:33] Chair Fast: invited and things back at the before it happened and i'm not sure that they were from denman but

[3:27:39] Chair Fast: any discussion people want to have about that or have you got any updates heather the only update

[3:27:47] Voice 13: i have is that is that the comox i think i think we're talking about the meeting where the comox

[3:27:55] Voice 13: first nation rolled out an idea

[3:27:58] Chair Fast: heritage plan yeah

[3:27:59] Voice 13: and that they will be instituting their

[3:28:02] Voice 13: own permitting process um and what we've heard about that at this point is that they aren't

[3:28:09] Voice 13: ready to roll it out yet so um we aren't we're it's kind of status quo in terms of how we're

[3:28:16] Voice 13: referring things to them until we get further notice from them that they're ready to institute

[3:28:21] Voice 13: their permitting process right okay

[3:28:23] Chair Fast: thank you yeah i realize that in the uh these covid times

[3:28:28] Chair Fast: all the plans and schedules are up in the air and um uh that makes perfect sense but thank you very

[3:28:34] Chair Fast: much for that um that was that was a really interesting meeting and i'm uh looking forward

[3:28:40] Chair Fast: to seeing how that rolls out that'll be fascinating anybody else got anything they want to comment

[3:28:45] Chair Fast: about or discuss okay i just wanted it in here uh to make sure we had the opportunity to discuss

[3:28:52] Chair Fast: us anything and maybe it would have uh if there was anything we needed to do to prepare okay 12.3

[3:29:01] Chair Fast: denman land trust associate this is the housing agreement again this is just their annual

[3:29:06] Chair Fast: declaration isn't it heather or is this something

[3:29:11] Chair Fast: for sonja it might

[3:29:12] Voice 13: be for sonja yeah

[3:29:14] Chair Fast: i think i

[3:29:14] Chair Fast: think yeah go ahead sonja all

[3:29:18] Planner Zupanec: right so yes this is the annual declaration um for your receipt

[3:29:23] Planner Zupanec: seat and you would be getting something similar to this perhaps in the future with another rezoning

[3:29:30] Planner Zupanec: application that you have so that you're familiar with what this looks like.

[3:29:34] Chair Fast: Very good so then maybe

[3:29:35] Chair Fast: we should formally receive it since it's their annual declaration?

[3:29:44] Planner Zupanec: Oh yeah there's no recommendation

[3:29:45] Planner Zupanec: there for you to formally receive. No I think by nature of it being on the agenda it is

[3:29:50] Planner Zupanec: yeah you received it you don't need to do a resolution for that okay

[3:29:53] Chair Fast: good just because it

[3:29:55] Chair Fast: looked sort of formal i just wanted to make sure there was no formal response required that's great

[3:30:00] Chair Fast: anybody got any questions for the planner about that no okay great then um we'll go on to the

[3:30:07] Chair Fast: islands trust conservancy report in section 13 we're in the reports um this is from you'll

[3:30:14] Chair Fast: already have seen this because we looked at this at trust council uh it dated before um trust

[3:30:22] Chair Fast: council meeting at the beginning of december um i'm on the board and uh so i just thought you

[3:30:29] Chair Fast: You might be interested in a couple of aspects of it.

[3:30:32] Chair Fast: The funds, we're looking at investing all these savings

[3:30:36] Chair Fast: that we keep to be ready to take action

[3:30:39] Chair Fast: or to acquire properties or to monitor things.

[3:30:42] Chair Fast: All these donations that we collect,

[3:30:45] Chair Fast: we're looking at investing vehicles

[3:30:51] Chair Fast: that are in alignment with the Sustainable Development Goals.

[3:30:55] Chair Fast: so looking at what uh what kinds of investments might be best aligned with the goals of the

[3:31:02] Chair Fast: islands trust conservancy as well as the united nations sustainable development goals um just

[3:31:08] Chair Fast: looking at that um uh and you see the goals there there's nothing particular for denman uh this time

[3:31:15] Chair Fast: but i thought you might be interested in the newsletter um it'll have a very different uh

[3:31:19] Chair Fast: layout redesigned completely it looks simple it's supposed to that's by design

[3:31:27] Chair Fast: because it's we're starting to get into the planned giving side of things and a different

[3:31:31] Chair Fast: kind of outreach that's more connective and more current good practice around planned giving as

[3:31:40] Chair Fast: opposed to individual donations for individual projects and you'll be glad to know that

[3:31:45] Chair Fast: But since that report, we finalized one final nature reserve on Keats Island.

[3:31:55] Chair Fast: So that's 30 nature reserves in 30 years.

[3:31:57] Chair Fast: And you'll hear more about that later.

[3:32:00] Chair Fast: But anyway, if anybody had any questions about the conservancy, I could speak to that.

[3:32:07] Chair Fast: Okay.

[3:32:07] Chair Fast: All right.

[3:32:08] Chair Fast: Then let's just move on.

[3:32:09] Chair Fast: Sorry, I've just got a funny page came up here.

[3:32:14] Chair Fast: Okay.

[3:32:15] Chair Fast: Okay. And applications report. Questions for the planner? Page 45 of our agenda.

[3:32:24] Planner Zupanec: I just have one update through the chair before you entertain questions.

[3:32:29] Planner Zupanec: Go ahead.

[3:32:30] Planner Zupanec: You may already know you've had your major rezoning application 2018.1.

[3:32:37] Planner Zupanec: The Denman Housing Association has withdrawn their application.

[3:32:40] Planner Zupanec: application so all four bylaws associated proposed bylaws associated with this application will be

[3:32:46] Planner Zupanec: removed from the website they'll be deemed to have proceeded no further so that will be a change to

[3:32:53] Planner Zupanec: your website and your application page as well as the application log the property acquisition

[3:32:58] Planner Zupanec: agreement that they had entered into with the property owner for the affordable housing

[3:33:03] Planner Zupanec: development the agreement expired in December and was not renewed so the

[3:33:09] Planner Zupanec: applicant is obligated to withdraw their application and explore potentially

[3:33:15] Planner Zupanec: other options so if you have any questions you can just contact me

[3:33:19] Planner Zupanec: directly that's a wrap for that file so you won't be seeing that coming back on

[3:33:24] Planner Zupanec: the agenda okay thank you very much

[3:33:28] Chair Fast: momentous any other questions and for

[3:33:34] Chair Fast: for the planner.

[3:33:38] Chair Fast: Trustee Bishaykin, we can't hear you.

[3:33:46] Trustee Busheikin: Yes, thanks.

[3:33:47] Trustee Busheikin: One is on page 70.

[3:33:51] Trustee Busheikin: I can't see the page numbers very well, 75.

[3:33:54] Trustee Busheikin: Item DU, Siting and Use Permit, SUP 2020.22, Diana Bridge.

[3:34:02] Trustee Busheikin: I see that there's a swimming pool there

[3:34:05] Trustee Busheikin: and we had quite a lively discussion

[3:34:08] Trustee Busheikin: at the Regional Planning Committee.

[3:34:09] Trustee Busheikin: media i think that's where it was about swimming pools um and the you know the concern is use of

[3:34:16] Trustee Busheikin: groundwater um it's a lot of water and i'm just wondering i assume i know the answer but

[3:34:23] Trustee Busheikin: do we have any regulations around swimming pools no no and do you in your knowledge and and heather

[3:34:34] Trustee Busheikin: can chime in or do any islands have regulations around swimming pools or is that something that

[3:34:40] Trustee Busheikin: there's any model or

[3:34:41] Planner Zupanec: precedent for? So I'm assuming that you're referring to prohibiting

[3:34:46] Planner Zupanec: the siting. Or

[3:34:47] Trustee Busheikin: limiting or requiring rainwater

[3:34:49] Planner Zupanec: catchment or yeah. So those would be the types

[3:34:53] Planner Zupanec: of things that you would see in a possibly a development permit area if it was related to

[3:35:00] Planner Zupanec: you know multi-family use or commercial use, form and

[3:35:03] Planner Zupanec: character, or if it was for water

[3:35:05] Planner Zupanec: conservation purposes energy conservation you might see elements of that around guidelines

[3:35:11] Planner Zupanec: limiting size perhaps or intensification of use but it's a it's accessory to residential use

[3:35:18] Planner Zupanec: in your zoning so it's explicit that people can have trampolines or hot tubs or swimming pools

[3:35:25] Trustee Busheikin: and we couldn't just make a i mean just i know you never just do anything but could we not have

[3:35:31] Trustee Busheikin: just as part of our bylaws just simply say swimming pools are are larger than a certain

[3:35:39] Trustee Busheikin: size swimming pool aren't allowed just curious yeah

[3:35:44] Planner Zupanec: so you mean in the zoning itself versus using

[3:35:47] Planner Zupanec: a development area for example so a condition of use perhaps of a residential zone could be

[3:35:56] Planner Zupanec: that there can't be the siting or the use of so it'd have to be siting and use of that type of a

[3:36:04] Planner Zupanec: structure so in a siting and use permit application if we receive indication that there is an above

[3:36:10] Planner Zupanec: ground or below ground i mean you can have above ground swimming pools too which are tricky

[3:36:14] Voice 3: they're

[3:36:15] Planner Zupanec: inflatable they're easily obtained and some of them are quite large uh so people wouldn't

[3:36:22] Planner Zupanec: necessarily be applying for a siting and use permit for that type of a thing? No they wouldn't

[3:36:26] Planner Zupanec: this is true. So really you'd just be targeting the ones that involve substantial concrete work

[3:36:32] Planner Zupanec: or excavations as part of a redevelopment of a residential property which might be a very small

[3:36:38] Planner Zupanec: percentage. It probably would.

[3:36:42] Trustee Busheikin: Okay I'm just going to tuck that away and it may be when we look at

[3:36:45] Trustee Busheikin: groundwater regulations which we will that might be something we think of um i

[3:36:51] Trustee Busheikin: guess it gets

[3:36:52] Trustee Busheikin: complicated because some people maybe will recycle water or use rainwater and then why not it's

[3:36:57] Trustee Busheikin: recreational um but that that's enough and then i did have another question uh and this is the next

[3:37:05] Trustee Busheikin: page the ones uh sup 2020.3 a workshop with guest accommodation and i'm curious how that

[3:37:17] Trustee Busheikin: plays out because as far as i understand um we would not allow guest accommodation

[3:37:26] Trustee Busheikin: in an accessory building um other than like occasional use which is defined as i think 45

[3:37:35] Trustee Busheikin: days out of the year um or maybe even less and otherwise they would need a temporary use permit

[3:37:42] Trustee Busheikin: because whether it's guests or not it's a dwelling i'm just trying to and i if it's

[3:37:49] Trustee Busheikin: not part of the house it certainly shouldn't be used for paying guests so i'm yeah i'm kind of

[3:37:56] Trustee Busheikin: oh i thought i saw that i'm like oh are we going to get a temporary use permit with that or

[3:37:59] Trustee Busheikin: what is that okay this

[3:38:02] Voice 3: is

[3:38:05] Trustee Busheikin: the one on page uh 76 uh the second one uh it's attend design jessica

[3:38:11] Trustee Busheikin: booth thank you please

[3:38:13] Chair Fast: go ahead planner superintendent i

[3:38:15] Planner Zupanec: was just going to suggest

[3:38:16] Planner Zupanec: if the if the planner assigned to the file can get in touch with you i'm not sure how far they're at

[3:38:20] Planner Zupanec: with the review and whether or not they've already spoken with the applicant okay so without the

[3:38:26] Planner Zupanec: applicant being here to discuss it perhaps that's a better opportunity for now okay okay

[3:38:31] Chair Fast: very good okay thank you and trustee krishna do you have any questions for the planner

[3:38:43] Chair Fast: no no he's okay all righty then then let's move on uh to 13.3 this is the expense report on page 50.

[3:38:53] Chair Fast: any questions pretty clear yeah okay then let's just move on um you had a 13.4 this is pages 51

[3:39:11] Chair Fast: 254 standing resolutions i believe you had a item here to talk about

[3:39:16] Trustee Busheikin: you have an item and i'm just

[3:39:18] Trustee Busheikin: trying to find it. So hang on. Okay, and you know, this does, there was sort of a good intro

[3:39:31] Trustee Busheikin: this morning with Rhianna Silva's presentation, and then David Critchley's response that certainly

[3:39:38] Trustee Busheikin: kind of gets to the core of the issue here. But there's two issues I want to look at with the

[3:39:43] Trustee Busheikin: standing resolution about housing. So that is the number seven.

[3:39:54] Trustee Busheikin: Okay, thank you.

[3:39:57] Trustee Busheikin: This was created with a lot of consultation with our former bylaw enforcement manager,

[3:40:03] Trustee Busheikin: who really strongly recommended this particular wording for technical reasons.

[3:40:12] Trustee Busheikin: reasons. And I have two concerns. One is that the wording doesn't really say what we were

[3:40:18] Trustee Busheikin: planning to do. The wording looks like we're directing enforcement to happen, but what we

[3:40:27] Trustee Busheikin: were actually asking for is a hold on enforcement with some exceptions. And I've corresponded with

[3:40:37] Trustee Busheikin: our current bylaw enforcement manager who has a different viewpoint and he agrees with me that it

[3:40:42] Trustee Busheikin: could very helpfully be written be rewritten in a way that is understandable to a constituent going

[3:40:49] Trustee Busheikin: here and that actually reflects what we want and I've worked with him on some wording for that

[3:40:55] Trustee Busheikin: so and I have that and and then the other thing is that it it does get at the discussion earlier

[3:41:04] Trustee Busheikin: earlier today, there are these exceptions here about a complaint coming from two sources

[3:41:09] Trustee Busheikin: and there being more than one unlawful dwelling on a lot. And my proposal is to remove those

[3:41:17] Trustee Busheikin: exceptions. Given that, and I did send the wording to Vicky and I think maybe Will,

[3:41:28] Trustee Busheikin: will um and it is a tough one because yes the you know our housing regulations are there for a

[3:41:36] Trustee Busheikin: reason they're meant to create a balance and and um have some reasonable limits on development and

[3:41:42] Trustee Busheikin: density and all of that but um you know when we made the um when uh the former trustee and i

[3:41:50] Trustee Busheikin: I made the, we changed, we amended the LUB and OCP to allow secondary dwellings.

[3:42:00] Trustee Busheikin: There was a lot of discussion about whether that went far enough. It was only in certain zones.

[3:42:06] Trustee Busheikin: And at the time the decision was made, and I believe there is a resolution to review that

[3:42:10] Trustee Busheikin: in five years with a sense that I remember Trustee Graham saying, well, step by step,

[3:42:17] Trustee Busheikin: um this is the first step and um it's been more than five years and and um we know the reasons

[3:42:24] Trustee Busheikin: for that so we haven't gotten to that review um of housing and there's um

[3:42:33] Trustee Busheikin: it's not our bailiwick to provide housing and we don't have resources to provide housing nor to

[3:42:40] Trustee Busheikin: to care for the vulnerable. And yet it seems like that's not really happening. And I just,

[3:42:48] Trustee Busheikin: I'm aware of a number of properties and I don't know everything by far, but I can, you know,

[3:42:55] Trustee Busheikin: kind of three or four, I can think of off right off the top of my head where

[3:42:59] Trustee Busheikin: the landowner due to a sense of generosity and maybe also a sense of independence and autonomy

[3:43:10] Trustee Busheikin: of me. It says, you know, you have no place to live, you're stuck, you know, fix up my outbuilding

[3:43:16] Trustee Busheikin: or put your trailer here. And a number of those places have multiple, they're usually short term,

[3:43:25] Trustee Busheikin: sometimes people come and go, they get a good rental, they're there, that falls through their

[3:43:30] Trustee Busheikin: back. They're often what might be called the hard to house, they're people with extremely low incomes,

[3:43:36] Trustee Busheikin: comes perhaps with um you know mental illness addictions challenges um that kind of thing it's

[3:43:43] Trustee Busheikin: really um so people who don't really have anywhere else to go uh and you know especially with the

[3:43:50] Trustee Busheikin: pandemic i i feel that although it isn't our job it's you know we work in well i don't

[3:43:58] Trustee Busheikin: we work in a context where we are doing things that affect people and affect our community

[3:44:03] Trustee Busheikin: and these people don't necessarily have other places to go and they're usually

[3:44:08] Trustee Busheikin: living lightly on the land we're not talking about big fancy houses and they seem to be

[3:44:16] Trustee Busheikin: a few of them little clusters so I don't think and I've thought about it even since

[3:44:24] Trustee Busheikin: I heard Trustee Pritchard speak this morning and which did give me something to think about I do

[3:44:30] Trustee Busheikin: do think that with respect to the bylaws, increasing the standing resolution to remove

[3:44:40] Trustee Busheikin: certainly the exception for more than one unlawful dwelling and possible the complaint

[3:44:46] Trustee Busheikin: from two sources, I think we'll do better to achieve the goal of that, which as I remember

[3:44:51] Trustee Busheikin: when it was introduced with a staff report, I believe the goal was to protect vulnerable

[3:44:57] Trustee Busheikin: vulnerable people and social fabric, something like that.

[3:45:02] Trustee Busheikin: And it's a long, slow road to get any kind of affordable housing happening.

[3:45:07] Trustee Busheikin: And until then, yeah, people and it's just getting worse.

[3:45:11] Trustee Busheikin: There's been a lot of the markets going up, up, up.

[3:45:16] Trustee Busheikin: Places are selling. New owners are coming in.

[3:45:19] Trustee Busheikin: That often involves rentals ending.

[3:45:22] Trustee Busheikin: spending uh and the cost of buying property is going uh like almost there's only one property

[3:45:31] Trustee Busheikin: if you're looking to buy a property with a house on denman right now there's only one property left

[3:45:36] Trustee Busheikin: under a million dollars and this just like trickles down so i think until there's longer term

[3:45:41] Trustee Busheikin: uh solutions of some sort for housing i my proposal is that we rewrite this to make it clear

[3:45:51] Trustee Busheikin: and that we remove uh basically remove a and b as exceptions and um that's my my spiel

[3:46:03] Trustee Busheikin: do you want me to i don't know vicky if you have the or i can send it to will my um my

[3:46:14] Trustee Busheikin: proposed or should i just read it out loud i

[3:46:20] Voice 7: have it but i can't screen share okay

[3:46:23] Trustee Busheikin: um

[3:46:24] Trustee Busheikin: um i'll read it out loud is that okay okay okay is that all right if i go ahead then i guess i'm

[3:46:30] Trustee Busheikin: making a motion or just go ahead okay i move that the denman island replace standing resolution

[3:46:40] Trustee Busheikin: de 219 056 bylaw enforcement against unlawful dwellings with the following that due to the

[3:46:52] Trustee Busheikin: The ongoing shortage of housing and the social and human impacts of homelessness on Denman Island, enforcement activities will be deferred on all unlawful dwellings.

[3:47:03] Trustee Busheikin: Is someone typing this? Am I going too fast?

[3:47:06] Trustee Busheikin: No, okay, you're just listening. On all unlawful dwellings, including movable and temporary dwellings such as tents, travel trailers, tiny homes, and recreational vehicles, except where there are concerns regarding lack of septic services, possible contamination of wells and drinking water supplies, or for other health and safety concerns,

[3:47:29] Trustee Busheikin: concerns and that the Denman Island Local Trust Committee may change this policy at any time and

[3:47:34] Trustee Busheikin: may give direction to resume enforcement activities at any time. And nothing in this enforcement

[3:47:40] Trustee Busheikin: policy should be interpreted as giving permission to violate the Denman Island land use bylaw.

[3:47:47] Trustee Busheikin: Okay. It's a bit of what's in the current one. It's just worded as well. I've already said it.

[3:47:56] Trustee Busheikin: and and yeah I have been corresponding with Warren about it

[3:47:59] Chair Fast: okay I'm uh it looks to me it

[3:48:02] Chair Fast: sounds to me different from what I'm looking at here in number seven um did you have anything in

[3:48:08] Chair Fast: there about the size of the dwellings or oh I didn't

[3:48:11] Trustee Busheikin: put the thing anything about the size of

[3:48:13] Trustee Busheikin: the dwellings you know you're right um c and d let me look back at that one um and the development

[3:48:25] Trustee Busheikin: You know what, and that was a mistake, thank you, because Warren had certainly suggested that the development permit area, it has to be in there.

[3:48:37] Trustee Busheikin: So that would go under, except where there are, so after where it says health and safety concerns, or the dwelling is in a, let's use the same language, or an unlawful dwelling appears to be located within a development permit area.

[3:49:08] Trustee Busheikin: and number c i'm happy to leave out because i sometimes people are like i have an outbuilding

[3:49:17] Trustee Busheikin: my old studio it's not being used stay there till you find a place and it may be over 90 square

[3:49:24] Trustee Busheikin: meters i

[3:49:26] Chair Fast: hear you so but i was that's what thank you for answering my question i was wondering

[3:49:31] Chair Fast: about those last two yeah because i

[3:49:33] Trustee Busheikin: think the dpa the development pyramid area is really

[3:49:36] Trustee Busheikin: actually important because that's our you know we are charged with protecting the environment

[3:49:44] Trustee Busheikin: and um that's really important and there's salmon streams and you know

[3:49:50] Voice 3: sensitive

[3:49:52] Trustee Busheikin: ecosystems and

[3:49:53] Trustee Busheikin: species at risk out there and stuff like that very

[3:49:57] Chair Fast: good okay do you need uh i'm going to be

[3:50:01] Chair Fast: looking for a seconder for this i'm wondering uh david do you need to see it or um did you

[3:50:08] Chair Fast: get it there or do you want to hear it again well

[3:50:12] Trustee Critchley: i think i've got the gist of it and i can't support

[3:50:14] Trustee Critchley: it so i don't want to second it no

[3:50:18] Chair Fast: and uh could you tell me why or tell us why you don't support

[3:50:23] Chair Fast: it?

[3:50:25] Trustee Critchley: Sure, well I think it kind of guts our bylaws with respect to land use regulation

[3:50:37] Trustee Critchley: pertaining to dwellings. It, you know, opens things up much too broadly in my opinion. I

[3:50:47] Trustee Critchley: thought that the one that we had passed was a reasonable compromise, the one that continues

[3:50:52] Trustee Critchley: continues to exist as a standing resolution.

[3:50:56] Voice 11: And

[3:50:56] Trustee Critchley: I can't see going further than that.

[3:51:04] Trustee Critchley: Yeah, as I said, we are either a jurisdiction

[3:51:09] Trustee Critchley: that has laws with regard to dwellings

[3:51:13] Trustee Critchley: and the use of them or we're not.

[3:51:16] Trustee Critchley: And I don't see that this situation is going to change.

[3:51:22] Trustee Critchley: It's not like some temporary thing that's happening

[3:51:24] Trustee Critchley: because of a pandemic or anything, this is a continuing problem in society with the housing

[3:51:33] Trustee Critchley: of people. And we have to provide, or at least the trust, I think has an obligation to try and

[3:51:43] Trustee Critchley: facilitate the development and creation of affordable housing. Sadly, we've just had one

[3:51:51] Trustee Critchley: one, quite imperfect application drop off. I'm saddened by that because I was hoping

[3:52:02] Trustee Critchley: that we would at least have a vigorous community discussion, although there's been a lot of

[3:52:07] Trustee Critchley: discussion back through media and through submissions that are posted to the website.

[3:52:15] Trustee Critchley: site uh very much a divisive issue on the island uh about the very topic so i think i was i don't

[3:52:29] Trustee Critchley: know i shouldn't say anything really about my leanings with respect to that application

[3:52:32] Trustee Critchley: i did see and and recognize the concerns that people had of the imperfect nature of it yes it

[3:52:40] Trustee Critchley: it wasn't really close to the village. Yes, it had these horrendous water issues, which

[3:52:48] Trustee Critchley: may with technology and with the approval of the appropriate government authority

[3:52:52] Trustee Critchley: may have been overcome. But on the other hand, there was a lot of very heartfelt appeals by

[3:53:01] Trustee Critchley: people that we absolutely need more affordable housing. And I, you know, I'm very sympathetic

[3:53:07] Trustee Critchley: to that, but I'm not sympathetic to just sort of opening it up to anybody putting trailers on their

[3:53:14] Trustee Critchley: place. And, you know, once you create a situation where you don't have enforcement, you practically

[3:53:21] Trustee Critchley: invite people to, in effect, break the law and create illegal situations. And I just see that

[3:53:31] Trustee Critchley: is a very dangerous i'm not going to say slippery slope because i hate that expression but i think

[3:53:38] Trustee Critchley: it's a dangerous path to embark upon um okay not sympathy but you know on the other hand we

[3:53:47] Trustee Critchley: we create more um opportunities for people to just live in substandard housing and chicken

[3:53:56] Trustee Critchley: and coops and ticky tacky mobile homes and trailers and things like that we will be attracting

[3:54:04] Trustee Critchley: more of that sort of activity and more people to this island who um yeah uh i just don't think it's

[3:54:14] Trustee Critchley: a good policy to to embark upon for a land use organization that's charged with preserving and

[3:54:21] Trustee Critchley: protecting okay

[3:54:23] Chair Fast: thank you now we know why you're not going to uh uh second the motion that laura's

[3:54:30] Chair Fast: put in front of us and we've had uh discussion i don't think i'll second it either i'm not as

[3:54:37] Chair Fast: familiar with the um denman situation and i can see points on both sides uh but i won't go as far

[3:54:45] Chair Fast: as uh seconding the motion so i encourage everybody to keep coming back with ideas and

[3:54:53] Chair Fast: and proposals for anything we can do but it's a certainly a huge problem

[3:54:58] Voice 3: um

[3:55:00] Chair Fast: okay

[3:55:03] Trustee Busheikin: um uh

[3:55:06] Trustee Busheikin: it it would take me a moment to put it together but i still have concerns with the way this is

[3:55:12] Trustee Busheikin: written and and i think warren would back me up it's kind of written backwards it doesn't actually

[3:55:19] Trustee Busheikin: say that we're um it doesn't say what to me to most people doesn't say what we're meaning to say

[3:55:25] Trustee Busheikin: so would uh members of the local trust committee uh be open to uh maybe if we have a little two

[3:55:33] Trustee Busheikin: minute break that i would rewrite it in a more understandable way keeping the exact same content

[3:55:40] Trustee Busheikin: so that we can pass that at least there's something up there that uh people interested

[3:55:46] Trustee Busheikin: in bylaw enforcement and that kind of thing can can understand when

[3:55:52] Chair Fast: you say rewrite it in an

[3:55:53] Chair Fast: exact same way do you just mean the part of it what

[3:55:57] Trustee Busheikin: i mean is just it says here if i was reading

[3:56:03] Trustee Busheikin: this and i wasn't a trustee i would go to this and i would see that the local trust committee

[3:56:09] Trustee Busheikin: is directing bylaw enforcement to pursue enforcement against unlawful dwellings that's

[3:56:17] Trustee Busheikin: what I would see and the rest if any of the following conditions apply but that's it's just

[3:56:24] Trustee Busheikin: I think it's misleading because it looks like we're asking for enforcement what we're asking

[3:56:30] Trustee Busheikin: is that enforcement temporarily not proceed unless any of the following conditions apply so

[3:56:38] Trustee Busheikin: and I don't even need time I mean so what I'm just saying is to make it more understandable

[3:56:42] Trustee Busheikin: is to change it let me just see how I can do this the Dem and Island Local Trust Committee and this

[3:56:47] Trustee Busheikin: By the way, this language is being used on Salt Spring, which, by the way, actually has enacted a comprehensive withholding of bylaw enforcement on illegal dwellings, with the only exceptions being health and safety and I think development permit area.

[3:57:07] Trustee Busheikin: So it's not unheard of. But it would say that the Demand on the Local Trust Committee directs bylaw compliance enforcement staff to temporarily withhold enforcement against unlawful dwellings unless any of the following conditions apply.

[3:57:28] Chair Fast: You're just changing the two words.

[3:57:30] Chair Fast: I guess so, yeah.

[3:57:34] Chair Fast: Or changing the word pursue and the word if.

[3:57:39] Chair Fast: And

[3:57:40] Trustee Busheikin: yes. So that would actually be a motion simply to amend DE 2019-056.

[3:57:49] Chair Fast: Such that the word direct is replaced with the words?

[3:57:54] Chair Fast: No, the word pursue.

[3:57:56] Chair Fast: Oh, sorry. Pursue.

[3:57:57] Chair Fast: Is replaced with withhold.

[3:58:01] Chair Fast: And the word if.

[3:58:03] Chair Fast: Is replaced with unless.

[3:58:06] Chair Fast: Thank you. Do I have a seconder? Yeah. Do I have a seconder?

[3:58:10] Chair Fast: yeah

[3:58:12] Trustee Critchley: i think that's i think that does hold true to the original intent of that so thank you

[3:58:19] Trustee Critchley: i think that it was couch so

[3:58:22] Voice 3: you're second again

[3:58:22] Trustee Critchley: yeah i i think so but let me just check on this

[3:58:27] Trustee Critchley: okay um

[3:58:28] Trustee Critchley: wasn't there an issue about us saying that we would not enforce things as opposed to

[3:58:38] Trustee Critchley: saying where we would enforce yes is

[3:58:42] Trustee Busheikin: there a legal

[3:58:42] Trustee Critchley: question there the

[3:58:45] Trustee Busheikin: current bylaw enforcement

[3:58:46] Trustee Busheikin: officer does not see it that way maybe there may be law has case law has changed or it's just a

[3:58:53] Trustee Busheikin: matter of opinion and he didn't think they're there he actually doesn't he didn't say anything's

[3:58:59] Trustee Busheikin: changed he just said it was perhaps a different style of different bylaw enforcement staff but

[3:59:05] Trustee Busheikin: But the other, certainly Salt Spring, theirs is very straightforward.

[3:59:11] Trustee Busheikin: And his concern is that it's illegal for us to just say we won't enforce.

[3:59:16] Trustee Busheikin: It needs to be temporary.

[3:59:20] Voice 3: Okay.

[3:59:21] Voice 3: Does

[3:59:21] Trustee Busheikin: it say the word temporary?

[3:59:24] Trustee Busheikin: No, I think I originally said that when I put, what's the word I have instead of pursue?

[3:59:30] Trustee Busheikin: To withhold temporarily.

[3:59:34] Voice 7: Do you want me to reread?

[3:59:36] Voice 7: Yeah,

[3:59:36] Trustee Busheikin: we need the word temporarily.

[3:59:37] Trustee Busheikin: in there before we go in

[3:59:39] Voice 6: there okay it's direct by law enforcement to temporarily withhold

[3:59:44] Voice 6: enforcement against unlawful dwellings unless any of the following conditions apply okay

[3:59:52] Voice 13: just uh sorry regional planning manager um i don't know if you want to second and then discuss or

[3:59:59] Voice 13: just have

[4:00:00] Voice 13: me go ahead

[4:00:02] Voice 13: tell you what let

[4:00:03] Chair Fast: me see if i've got a seconder yet

[4:00:05] Trustee Critchley: i'll second it for this thank you

[4:00:08] Trustee Critchley: okay

[4:00:08] Chair Fast: so we've got a seconder so please uh regional planning manager go ahead yeah

[4:00:14] Voice 13: you know it's it's

[4:00:15] Voice 13: my understanding that if you are going to postpone it there should be a date certain or some sort of

[4:00:21] Voice 13: trigger for when that temporary ban stops um and typically that is you have a project pending

[4:00:30] Voice 13: pending where you're thinking about fixing this in your bylaw. And that's why you're not going to

[4:00:37] Voice 13: be enforcing it. But, you know, just deferring it indefinitely is the same thing as not enforcing it

[4:00:45] Voice 13: essentially, right? So if it is deferred temporarily, there should be a date or some

[4:00:52] Voice 13: sort of end included even

[4:00:56] Chair Fast: if it's just um uh to be reviewed or or for a period of one year to be

[4:01:02] Chair Fast: reviewed yep

[4:01:03] Voice 13: and hornby has as yeah hornby has a standing resolution with that with an expiration

[4:01:08] Voice 13: date okay yep um that's

[4:01:14] Trustee Busheikin: fine with me so that could be added it's hard i can't when i don't

[4:01:20] Trustee Busheikin: have the resolution in front of me, but Vicky, could you add to that?

[4:01:29] Trustee Busheikin: Oh, actually, temporarily

[4:01:30] Trustee Critchley: for a one-year period?

[4:01:34] Trustee Busheikin: Yeah, maybe at the very end of the, so, and by adding, this is for Vicky, at the end

[4:01:40] Trustee Busheikin: of the current resolution, so that's after at any time, and that this standing resolution be

[4:01:50] Trustee Busheikin: be reviewed um after a one-year period okay

[4:01:58] Chair Fast: and it still has that it still has the bit at the

[4:02:05] Chair Fast: bottom about and nothing in this enforcement policy should be interpreted yeah okay i think

[4:02:09] Trustee Busheikin: that's important

[4:02:09] Trustee Busheikin: to have there like i think we legally absolutely need that there yeah good

[4:02:16] Trustee Busheikin: and also just not to raise expectations like no one should be like investing a lot of money

[4:02:20] Trustee Busheikin: into a temporary illegal dwelling like that and that you know that just leads to a big mess

[4:02:26] Trustee Busheikin: for everyone down the road i

[4:02:29] Chair Fast: think this annual review period will help make that

[4:02:31] Chair Fast: clear too if we put that in the text um more discussion no

[4:02:39] Trustee Critchley: i'm okay with that okay

[4:02:41] Chair Fast: do we

[4:02:42] Chair Fast: need the motion read back to us um why not okay let's make it clear so vicky if you could read

[4:02:54] Chair Fast: that back sorry

[4:03:01] Voice 7: i've lost it here for a moment uh i

[4:03:14] Chair Fast: know how that happened to click on the screen

[4:03:16] Chair Fast: and suddenly well

[4:03:24] Voice 7: no my computer's added a footnote to everything now unexpectedly so now

[4:03:28] Voice 7: i have to try to find it i'm sorry apologies i know it's here i'm finding it

[4:03:48] Chair Fast: if i call for

[4:03:51] Chair Fast: two minute break that's a good idea two minute break let's go put on the kettle so we'll come

[4:03:56] Chair Fast: back at 2.08. Thank you. Any luck? Or should we try again while we've still got it all in our

[4:07:20] Chair Fast: heads?

[4:07:20] Voice 7: It's temporarily missing. I was just going to try to reconstruct it. I apologize. This has

[4:07:25] Voice 7: never happened before. We recognize that. So we're amending. Oh,

[4:07:30] Trustee Busheikin: hang on. Yes. I think I'm

[4:07:34] Trustee Busheikin: temporarily reconstructed. And I mean, I'm a fast typist. I could type it into the chat.

[4:07:39] Trustee Busheikin: is that useful or email it to

[4:07:41] Trustee Busheikin: someone well i have your original right but this is really really

[4:07:47] Trustee Busheikin: really different yes i know and i why don't i just speak it out loud right now as i remember it and

[4:07:53] Trustee Busheikin: you want to be able to type it so i should go slow yes okay i move that standing resolution

[4:07:59] Trustee Busheikin: resolution DE 2019-056 be amended as follows. That the word pursue be replaced with

[4:08:12] Trustee Busheikin: temporarily withhold and the word if be replaced with unless that at the end of the resolution

[4:08:39] Trustee Busheikin: resolution, the following words be added, and that this policy will be reviewed in one year's

[4:09:00] Trustee Busheikin: time.

[4:09:04] Chair Fast: Very good. And you're okay with using the word policy instead of standing resolution?

[4:09:08] Chair Fast: Well, because it is a policy, I've been told.

[4:09:12] Trustee Busheikin: But you go, okay, let's say standing resolution,

[4:09:14] Trustee Busheikin: that is what I first said. This standing resolution be reviewed in one year's time.

[4:09:18] Trustee Busheikin: very crystal clear it is crystal clear and it is actually important even though it's a temporary

[4:09:23] Trustee Busheikin: policy but again we don't want to give the impression that it's a policy like a long-term

[4:09:27] Trustee Busheikin: policy okay

[4:09:30] Chair Fast: so we've had that moved and do you agree david that it's the same as the one you

[4:09:35] Chair Fast: seconded i can't hear you i think you're muted yes

[4:09:40] Trustee Critchley: okay

[4:09:41] Chair Fast: thank you so it's still moved and seconded

[4:09:44] Chair Fast: and we've had i

[4:09:46] Trustee Busheikin: would speak if i could i know i have spoken a lot but i just want to thank you

[4:09:50] Trustee Busheikin: for the discussion and i i understand the points you raise and i do hope that um and i agree i mean

[4:09:58] Trustee Busheikin: we should be housing people legally and i i don't really see a clear path to getting there in the

[4:10:05] Trustee Busheikin: near future but i um i very much hope it can happen and um i also know from my experience

[4:10:12] Trustee Busheikin: from talking from bylaw enforcement staff that in cases of housing they they they're cognizant

[4:10:18] Trustee Busheikin: of the human um the human costs and that that will uh to a degree influence the you know the

[4:10:29] Trustee Busheikin: approach um and i i appreciate that um so uh yeah that's okay

[4:10:37] Chair Fast: thank you i uh appreciate the the

[4:10:41] Chair Fast: the plain text aspect to this in that it's more about,

[4:10:48] Chair Fast: well, it's just clear.

[4:10:50] Chair Fast: Any more discussion, David?

[4:10:52] Voice 11: No.

[4:10:54] Chair Fast: Okay, then I'm gonna call the question.

[4:10:56] Chair Fast: All those in favor?

[4:10:59] Planner Zupanec: Aye.

[4:11:00] Chair Fast: Aye.

[4:11:01] Chair Fast: That passes unanimously.

[4:11:03] Chair Fast: Thank you very much, trustees.

[4:11:06] Chair Fast: That's good work.

[4:11:07] Chair Fast: Okay, and put a check mark beside it now.

[4:11:12] Chair Fast: Now, anything else in adopted policies and standing resolutions

[4:11:16] Chair Fast: that people have questions about or that they want to raise?

[4:11:24] Chair Fast: No, I'm seeing none.

[4:11:26] Chair Fast: Okay, then let's move on.

[4:11:27] Chair Fast: That's 13.

[4:11:28] Chair Fast: Oh, did you want to?

[4:11:30] Chair Fast: Oh, no.

[4:11:30] Chair Fast: Okay.

[4:11:32] Chair Fast: 13.5 local trust committee webpage.

[4:11:38] Chair Fast: Any thoughts on this as we're all more in an online environment,

[4:11:43] Chair Fast: as we have a couple of surveys happening, for example,

[4:11:47] Chair Fast: on um the policy statement update and the um budget consultation do these kinds of things

[4:11:55] Chair Fast: get posted to your website i haven't looked i don't know i just wanted to have it on the agenda

[4:11:59] Chair Fast: to think about do we know whether anybody visits the website the the local trustee

[4:12:09] Chair Fast: um committee web page i hear from people that they visit

[4:12:14] Trustee Busheikin: it um and i i wouldn't put those

[4:12:19] Trustee Busheikin: those public consultations are because i think actually most people visit it to find out when

[4:12:24] Trustee Busheikin: the next meeting is to find out they want to look up our bylaws um that's the main reason and um

[4:12:33] Trustee Busheikin: so i think it works for that and and we should get the meetings up there

[4:12:37] Trustee Busheikin: uh the cim and the public hearing as soon as they're set and um other than that i'm happy

[4:12:44] Trustee Busheikin: be with it only that i look forward to the new website yes

[4:12:48] Chair Fast: that's the other point is why put more

[4:12:50] Chair Fast: work into something uh when it's uh i think we're hearing march now is the new website is coming

[4:12:59] Chair Fast: and getting closer all the time i've been getting updates as part of the executive committee so i

[4:13:03] Chair Fast: didn't want to make work i just didn't want to miss the opportunity to ask these questions so

[4:13:07] Chair Fast: So thank you very much.

[4:13:09] Chair Fast: You're agreeing there, David?

[4:13:11] Chair Fast: Yeah.

[4:13:11] Chair Fast: Okay, good.

[4:13:13] Chair Fast: All right, let's move on.

[4:13:14] Chair Fast: Top priorities list, 55 is the page number.

[4:13:18] Chair Fast: These are our top priorities currently.

[4:13:23] Chair Fast: And what do we want to say or hear about?

[4:13:30] Chair Fast: Question,

[4:13:31] Trustee Busheikin: go ahead, Laura.

[4:13:32] Trustee Busheikin: It's not a question.

[4:13:33] Trustee Busheikin: Oh, sorry.

[4:13:34] Trustee Busheikin: Well, I did give notice that I wanted to have a bigger discussion about these.

[4:13:40] Trustee Busheikin: and i'm ready to lead that off but i'm just wondering if staff had any other like updates

[4:13:46] Trustee Busheikin: or introductory um material before i do that no i've been watching her eyebrows carefully

[4:13:53] Trustee Busheikin: nope

[4:13:53] Voice 6: okay

[4:13:55] Trustee Busheikin: excellent i just have to get the right page um okay so like this is partly informed by

[4:14:03] Trustee Busheikin: my work as chair of regional planning committee and um also the delegation i did at executive

[4:14:08] Trustee Busheikin: committee and just trying to figure out how the top priorities interact with getting resources

[4:14:12] Trustee Busheikin: for projects and that kind of thing. And I think, you know, we've been using our top priorities list

[4:14:19] Trustee Busheikin: kind of putting things on and off a lot, just sort of like, oh, Lisa thinks that could happen now.

[4:14:26] Trustee Busheikin: So we'll put it on there. Oh, but now it can't happen. William thinks this could happen. We'll

[4:14:31] Trustee Busheikin: put it on there. Oh, no, we'll take that off. You know, this won't happen until the housing

[4:14:37] Trustee Busheikin: rezoning proposals are done so we'll take it off and what I'm gathering um is that what this means

[4:14:45] Trustee Busheikin: is is to the you know the people who make a lot of the decisions about resources that are our

[4:14:54] Trustee Busheikin: priorities aren't really being seen because we're waffling about them and I know with the new

[4:14:59] Trustee Busheikin: regional planning team that's doing the ocp and lub uh reviews the more major ones um they do look

[4:15:07] Trustee Busheikin: at the top priorities list to see who might fit in so that they're kind of you know if gabriela

[4:15:13] Trustee Busheikin: and fetus and um two other islands are all doing you know cannabis regulations they'll look at all

[4:15:20] Trustee Busheikin: the top priorities and say who else has cannabis regulations let's pull them in and we can all

[4:15:24] Trustee Busheikin: work together, which is fantastic. That's the type of efficiencies we want. So, yeah, and also we've

[4:15:35] Trustee Busheikin: got OCP LUB review, but we've never fleshed that out with what we want it to be. And I am, as I

[4:15:42] Trustee Busheikin: mentioned at the beginning, I am on a bit of a mission to make sure that we get somehow, that we

[4:15:48] Trustee Busheikin: can get to an OCP LUB review in the next year or two. And by hook or by crook, I'm going to

[4:15:56] Trustee Busheikin: make sure those resources get to us. So, and also the top priorities reported for any public here,

[4:16:05] Trustee Busheikin: those are the three top projects that if staff had time, they would work on on behalf of us in order

[4:16:12] Trustee Busheikin: one, two, three, usually just one or two are worked on. And then there's this thing called

[4:16:16] Trustee Busheikin: the projects report which really should just be called the holding tank or the parking lot. It

[4:16:22] Trustee Busheikin: really is just a list of projects we hope to get to one day but it doesn't signify that these are

[4:16:29] Trustee Busheikin: getting worked on. Some of those have been there for so long and I sort of feel they're either,

[4:16:37] Trustee Busheikin: you know, there's a phrase I want to use which has inappropriate language, you either get the

[4:16:42] Trustee Busheikin: of work done at after a certain point where you you said we're not going to do it um so to cut

[4:16:49] Trustee Busheikin: the chase i spent a lot of time reviewing the um the document from um rpm car and thank you for that

[4:16:58] Trustee Busheikin: that was useful and thinking about it and so i have a proposal and it really is for discussion

[4:17:04] Trustee Busheikin: uh and given that one huge rezoning proposal and sadly because i am i was very um sad to hear that

[4:17:12] Trustee Busheikin: news is is now not happening maybe staff will have time fairly soon to work on stuff so my proposal

[4:17:18] Trustee Busheikin: is to change okay go ahead and start again oh okay and if i this yes you know this happens if i

[4:17:29] Trustee Busheikin: if this is starts acting up i'll phone in um so i want to see farm plan implementation remain as

[4:17:37] Trustee Busheikin: number one it's like two-thirds done it's years in the making it has to do with food security

[4:17:43] Trustee Busheikin: with farmers being able to farm and make a living and um i just think it's important and

[4:17:50] Trustee Busheikin: if we don't finish it come on are we ever going to get back to it um and the second thing i would

[4:17:56] Trustee Busheikin: actually it's not that many changes the second one is the uh ocp lub review and i'm wondering

[4:18:02] Trustee Busheikin: if it could simply be an lub review i don't know if we need to look at policy i think it's how the

[4:18:08] Trustee Busheikin: policies but maybe but i i don't want to start with overview i want to start with what denman

[4:18:14] Trustee Busheikin: islanders want to see on the ground um so um and there's about four things i i would like to see

[4:18:25] Trustee Busheikin: is i really which i tried to narrow it down and it's very very hard because there's two things

[4:18:30] Trustee Busheikin: there's how we live how we house ourselves how we uh how we have an economy and that's really

[4:18:39] Trustee Busheikin: important and there's how we live in nature and our effect on the climate and our our safety to

[4:18:48] Trustee Busheikin: as we adapt to climate change and how we protect the forest and all of that and i don't know if

[4:18:55] Trustee Busheikin: we can do an ocplub review that encompasses both of those uh that would be my choice but that really

[4:19:02] Trustee Busheikin: is everything like that's everything I mean I think transportation and what else isn't more

[4:19:09] Trustee Busheikin: yeah so and so what I'm going to suggest is we start with the how we live as one thing I keep

[4:19:18] Trustee Busheikin: hearing in discussions on climate change is it's hard to ask people to get behind climate change

[4:19:22] Trustee Busheikin: if their basic sort of physical needs are insecure and that's making a decent living and having a

[4:19:31] Trustee Busheikin: place to live and I think also when we look at housing and you know let's say home occupations

[4:19:37] Trustee Busheikin: it also means we are looking at the environmental impact of those so some of that might be actually

[4:19:43] Trustee Busheikin: putting in restrictions to mitigate impacts. So my this is and I know in a way this needs to maybe

[4:19:50] Trustee Busheikin: be a longer discussion but let me throw out there what I would like to see in an LUB and possibly

[4:19:55] Trustee Busheikin: OCP review is one housing and that would be that review of secondary suites regulations which was

[4:20:01] Trustee Busheikin: was supposed to happen in 2019 according to what we hoped for last term or two terms ago when we

[4:20:07] Trustee Busheikin: created them um also this is more of a like mitigating impact piece is limit on gross floor

[4:20:16] Trustee Busheikin: area of a dwelling um that has been talked about a lot and is happening on other islands

[4:20:23] Trustee Busheikin: and has been on our top parties list for ages um and then there's a little one here

[4:20:30] Trustee Busheikin: sort of housekeeping piece to amend the LEP definition of occasional in relation to the

[4:20:35] Trustee Busheikin: use of an accessory building, et cetera, et cetera, to clarify that it refers to the cumulative use

[4:20:40] Trustee Busheikin: of not more than 45 days a year, regardless of who is staying there. That's, that is really just

[4:20:44] Trustee Busheikin: a housekeeping piece. So, and, and, you know, if we're looking at the secondary suite regulations

[4:20:51] Trustee Busheikin: to me, that includes considering further opportunities to support housing options.

[4:20:56] Trustee Busheikin: There is a new provincial rental zoning option that wasn't available to us before.

[4:21:04] Trustee Busheikin: So there's that piece, the housing visa, and then the home occupations would be to look at, and this is straight from our top priorities report, temporary use permits for short-term vacation rentals.

[4:21:15] Trustee Busheikin: And that would be, I would hasten to add, in limited circumstances.

[4:21:20] Trustee Busheikin: That has been something we've talked about for a long time.

[4:21:23] Trustee Busheikin: I'm the other one is temporary use permits for certain occupations.

[4:21:30] Trustee Busheikin: And what I'm thinking about are things that have happened on Denman for decades and are always illegal, but could, I think, work for TUPs.

[4:21:40] Trustee Busheikin: That's things like summer retreats and camps and courses.

[4:21:44] Trustee Busheikin: courses. Uh, they've always happened on Demand since I've lived here from soccer camps to yoga

[4:21:49] Trustee Busheikin: retreats, um, you know, to massage courses. Um, they're part of the economy and, and, um,

[4:21:57] Trustee Busheikin: you know, they can happen. The ones that have always happened have been short-term, um,

[4:22:03] Trustee Busheikin: fairly low impact. Uh, seasonal mobile food and beverage operations is another one that's come up

[4:22:09] Trustee Busheikin: as a TUP option and then the other one is also well I don't know how housekeeping it is

[4:22:16] Trustee Busheikin: clarify visitor accommodation regulations there was a piece that uncertainty in the bylaws is

[4:22:22] Trustee Busheikin: sort of anomaly around 45 days that it looks like our bylaws say if you have a B&B it can only

[4:22:28] Trustee Busheikin: operate for 45 days and that shouldn't be and then I think as going forward I think what we

[4:22:34] Trustee Busheikin: are discovering is that the the uh language around kitchen facilities and bed and breakfast

[4:22:40] Trustee Busheikin: operations might need some um like tightening up um so those aren't i think big those aren't

[4:22:47] Trustee Busheikin: changing intent they're just uh yeah they're just fix making sure things are clear uh and that i

[4:22:56] Trustee Busheikin: think would go in an lub review and then quite honestly i would be ready to jump right into

[4:23:00] Trustee Busheikin: to another one say incorporate the regional conservation plan or um the implement the

[4:23:06] Trustee Busheikin: coastal douglas for protection report but that's down the road and then the project list i think

[4:23:13] Trustee Busheikin: could be cleaned up to i have i have an idea for five five options on it which i can read out but

[4:23:22] Trustee Busheikin: i think i've already said lots and i apologize i realized reading all this i should have sent it

[4:23:27] Trustee Busheikin: out ahead of time I was quite honestly mulling it over for a long time but it was only yesterday

[4:23:33] Trustee Busheikin: where I sat down and actually went through it so I I'm sure it'd be easier if I'd sent it out

[4:23:43] Trustee Busheikin: okay there's some background noise is

[4:23:49] Chair Fast: that me I

[4:23:50] Trustee Busheikin: don't know that may be a male

[4:23:51] Trustee Busheikin: voice it's okay

[4:23:52] Trustee Busheikin: it's not the end of the world

[4:23:53] Voice 3: oh

[4:23:55] Trustee Busheikin: and now you're muted so see that says that you can't mute because

[4:24:00] Trustee Busheikin: Because you have to talk.

[4:24:02] Chair Fast: We have three Zoom meetings happening at our house right now.

[4:24:06] Chair Fast: So bless my bandwidth.

[4:24:08] Chair Fast: But I can't mute all the sounds.

[4:24:11] Chair Fast: So that's why I'm muting and unmuting.

[4:24:13] Chair Fast: Thank you, Will, for pointing out these when I need to unmute.

[4:24:20] Chair Fast: Thank you.

[4:24:20] Chair Fast: We've got a lot of things up on the screen now.

[4:24:23] Chair Fast: And I think that

[4:24:25] Trustee Busheikin: all got up on the screen.

[4:24:26] Trustee Busheikin: Oh, awesome.

[4:24:27] Trustee Busheikin: Look at that.

[4:24:28] Chair Fast: Oh,

[4:24:28] Trustee Busheikin: that's so good.

[4:24:29] Trustee Busheikin: and

[4:24:30] Chair Fast: uh and i'm uh hearing that you want to keep farm plan implementation as number one this is

[4:24:37] Chair Fast: good because that's one that i was involved in the last uh community information meeting

[4:24:43] Chair Fast: about that so i i remember part of it as a fairly new chair it's two years now that i've been

[4:24:51] Chair Fast: involved with denman so um not all of these things am i up to speed on uh do i remember all the

[4:24:59] Chair Fast: details of but um thank you for that and uh did you have anything that you wanted to say about

[4:25:06] Chair Fast: the cannabis one can it come off um i oh it's not there i think

[4:25:12] Trustee Busheikin: you have an earlier version of the

[4:25:15] Trustee Busheikin: wrong it's supposed to be i put down on the projects list and i i i need to apologize for

[4:25:20] Trustee Busheikin: that oh

[4:25:21] Chair Fast: i see it

[4:25:21] Trustee Busheikin: there it's in number four it

[4:25:23] Chair Fast: is number oh it is number four okay

[4:25:25] Chair Fast: i'm sorry i

[4:25:26] Trustee Busheikin: thought it was there sorry i just i think that in the first year or two after legalization there

[4:25:34] Trustee Busheikin: seemed to be a real uh sense and it was happening a lot of jurisdictions of a boom in uh building

[4:25:41] Trustee Busheikin: these giant warehouses and that doesn't seem to be happening now um but it and it and i thought

[4:25:47] Trustee Busheikin: of adding it to the well it's not home occupations but some commercial um and we originally

[4:25:52] Trustee Busheikin: put it into the farm plan but you know what we took it out because the planner had said oh don't

[4:25:56] Trustee Busheikin: do that it's a huge big topic and it'll derail the work on the farm plan and and the planner was right

[4:26:02] Trustee Busheikin: and then we ended up picking it out and it just was one of the things that delayed the farm plan

[4:26:06] Trustee Busheikin: and I just want to own that because sometimes it sounds like we're blaming all kinds of other

[4:26:10] Trustee Busheikin: people and dynamics for delaying things but sometimes we make decisions that

[4:26:15] Trustee Busheikin: that delay things um and I just yeah I think it's got to be its own discrete piece because

[4:26:21] Trustee Busheikin: because it rightly or wrongly seems to involve a lot of beliefs around the culture of cannabis

[4:26:30] Trustee Busheikin: and what that means. And, and maybe that is less as time goes by, and we get used to it being legal,

[4:26:38] Trustee Busheikin: but other discussions we've had have been like, there needs to, the community really wants to

[4:26:44] Trustee Busheikin: get into it. And yeah.

[4:26:46] Chair Fast: That's, that's fair enough. Thank you. I just wanted to, you know,

[4:26:51] Chair Fast: obviously my skimming uh didn't pick up the word cannabis yeah and there's a lot of new rules that

[4:26:57] Chair Fast: have come in uh about cannabis yeah and uh on bowen here we may actually be loosening our uh

[4:27:04] Chair Fast: land use bylaw rules because the other ones are there we'll see um david do you have any thoughts

[4:27:11] Chair Fast: on this yeah

[4:27:13] Trustee Critchley: um first of all i'd like to uh commend uh laura for spending the time and energy

[4:27:19] Trustee Critchley: to put our thoughts together on this, it is something that's been sort of nagging in the

[4:27:26] Trustee Critchley: background that we have, particularly this extensive list of those so-called projects

[4:27:31] Trustee Critchley: list, which is a very misleading term for anybody who's not familiar with the sort of

[4:27:37] Trustee Critchley: arcane terminology that gets used in the trust.

[4:27:43] Trustee Critchley: One might expect that we're actually working on these things, which would, of course, be

[4:27:47] Trustee Critchley: completely diluted.

[4:27:49] Trustee Critchley: It should probably be called something like, you know, the dream list or, you know, future considerations.

[4:27:58] Trustee Critchley: But what I'm thinking here is that I think I'm generally disposed to these recommendations.

[4:28:07] Trustee Critchley: I do see the farm plan implementation as being the obvious first choice to let's finally put this put a stake through the heart of this thing.

[4:28:16] Trustee Critchley: and well i guess not uh i guess it's not killing it we want to that's the reverse analogy you want

[4:28:24] Chair Fast: to tie a nice neat

[4:28:25] Chair Fast: little bow on top a

[4:28:26] Trustee Critchley: bow yeah so let's put a bow on it then yeah

[4:28:29] Trustee Busheikin: or we want to

[4:28:29] Trustee Busheikin: put the seed in the ground and cover it up and know it's planted i'm looking for like a farming

[4:28:35] Trustee Busheikin: metaphor yeah

[4:28:37] Trustee Critchley: okay so i think you know i certainly am on side with that and um now that we don't have

[4:28:45] Trustee Critchley: have another very large project in terms of the affordable housing project that's just come off

[4:28:53] Trustee Critchley: the list then yes perhaps staff can can get going on that one and maybe is there is there not a need

[4:29:02] Trustee Critchley: sorry is there do we necessarily have to make a decision on this today the reason I'm thinking is

[4:29:08] Trustee Critchley: I would like to look at this list again in comparison with your suggestions I'm thinking

[4:29:14] Trustee Critchley: that nothing is going to happen between now and the next meeting so I would be in favor of actually

[4:29:20] Trustee Critchley: just deferring now that I've got this crystallized as to what is being proposed just

[4:29:28] Trustee Busheikin: you be shaken

[4:29:29] Trustee Busheikin: yeah I can speak to that and I realize I didn't speak to number three which is water sustainability

[4:29:34] Trustee Busheikin: project and I put them there that there because I thought maybe we need to have it there to get

[4:29:38] Trustee Busheikin: William to work on it but I don't actually know if that's true so we could move something else

[4:29:43] Trustee Busheikin: up there even though it's only symbolic. The only pressing reason to get something there

[4:29:53] Trustee Busheikin: is because of the work, you know, I'm going to be phoning Director Marler and C.A.O.

[4:30:00] Trustee Busheikin: and i'm going to be um and and maybe also you rpm car to um see if we can get um some resources

[4:30:10] Trustee Busheikin: through the regional planning team they are looking at stvr regulations and housing with

[4:30:16] Trustee Busheikin: a group of islands the way i discussed and if it's on our top priorities list

[4:30:22] Trustee Busheikin: then maybe we can get included in that and or get on the list for a more comprehensive

[4:30:30] Trustee Busheikin: LUB and maybe a targeted OCP review. And it's a couple of months to our next meeting. And so I

[4:30:38] Trustee Busheikin: think, I know we can't push it if it's just not possible to make a decision today. I understand

[4:30:44] Trustee Busheikin: that. I don't know if it can be done by RWM, but I do think that pieces are moving around

[4:30:51] Trustee Busheikin: around all of this around resources and you know the budget in two months it'll be too late to put

[4:30:58] Trustee Busheikin: anything in the budget may probably also already be too late but that so that's more it's more

[4:31:05] Trustee Busheikin: strategic why I would like to see if we can a decision today or maybe just some discussion and

[4:31:12] Trustee Busheikin: I don't know if we're going to do an RWM or I mean next meeting isn't till March. I

[4:31:20] Chair Fast: have a question

[4:31:20] Chair Fast: um thank you uh laura because that my question about the cannabis was related to number three

[4:31:28] Chair Fast: their water sustainability and uh and i'm just going why this why the switch and excuse me one

[4:31:34] Chair Fast: second and my um uh another one of the overlaps that happens is that uh i'm looking at our follow

[4:31:43] Chair Fast: up action list where it also says staff to prepare a water sustainability project charter

[4:31:47] Chair Fast: charter so all of these things in my mind overlap quite a bit and um that sorry if you want to know

[4:31:56] Chair Fast: that's on page 16 the top one that you referred to and um so i'm wondering if uh um well i'm still

[4:32:12] Chair Fast: unclear in my mind how they all overlap one of the questions i had was whether you uh in your motion

[4:32:18] Chair Fast: should we second it whether you would uh approve of the idea of saying that the projects list

[4:32:25] Chair Fast: slash potential future projects list read as follows or something to help clarify um

[4:32:35] Chair Fast: uh sure

[4:32:38] Trustee Busheikin: i i i welcome that that's a really good idea and in fact i just made a note to self

[4:32:45] Trustee Busheikin: to go to a regional planning committee and um put forward a motion to change the name of the

[4:32:51] Trustee Busheikin: projects list um i just managed to change the name of the committee so i'm as you know all

[4:32:58] Trustee Busheikin: about words but it is extremely so that the project list um of

[4:33:05] Chair Fast: um i was just going to say

[4:33:08] Chair Fast: that the projects list slash potential future projects list read as follows sure how about

[4:33:18] Trustee Busheikin: because that could sound like there's two different lists yeah i saw the projects list

[4:33:24] Trustee Busheikin: and then a bracket which tracks potential future projects unbracket which tracks potential future

[4:33:34] Trustee Busheikin: a little explanation for the public and to remind us because sometimes trustees get all at least

[4:33:39] Trustee Busheikin: from my discussions at EC and with Russ, it's like, well, trustees expect us to do all these.

[4:33:45] Chair Fast: That's a lot of

[4:33:46] Chair Fast: projects. That's why I'm looking for some, just to get the ball rolling on some

[4:33:51] Chair Fast: different way. Yeah. That's fine with me. Yeah. But do I have a seconder or are there parts of

[4:33:59] Chair Fast: this that you would second, Trustee Critchley?

[4:34:04] Trustee Critchley: Sure. I think if we had the LUB review and we've

[4:34:11] Trustee Critchley: got it in these terms as you've set out. I can certainly agree with those and I guess

[4:34:19] Trustee Critchley: it's always subject to future amendment. It's not going to be cast in concrete, is it, until

[4:34:26] Trustee Critchley: we draw up a project charter should we get going here.

[4:34:31] Trustee Critchley: One of the other things that I would like to see in the LUB review is to do with trailers

[4:34:39] Trustee Critchley: And that's, of course, on our project list as projects report as number eight, looking at LUB amendments and enforcement policies regarding the use of travel trailers.

[4:34:51] Trustee Critchley: During my time on the trust, we've had a couple of situations where there have been very, very disgruntled neighbors, and I think legitimately so.

[4:35:10] Trustee Critchley: because of the wording of our travel trailer bylaws and the lack of provisions in them,

[4:35:16] Trustee Critchley: we weren't able to do anything. And I think that topic should get on there,

[4:35:25] Trustee Critchley: just so that we don't run into more of these situations in the future. And, you know,

[4:35:31] Trustee Critchley: trailers are, for some people, it's an affordable housing matter.

[4:35:36] Trustee Critchley: matter.

[4:35:38] Trustee Busheikin: Well, that could be added as I think it fits in really well with housing review of

[4:35:45] Trustee Busheikin: travel trailer regulations. I don't necessarily see it exactly the same way as you, but let's

[4:35:52] Trustee Busheikin: have a discussion and see what the community thinks and where we get. So that would be another

[4:35:57] Trustee Busheikin: bullet? Yeah. Under amend LUB of vocational? No, that would be a separate. Oh yeah, sure. Under

[4:36:05] Trustee Busheikin: under that one. Yeah.

[4:36:07] Chair Fast: I'm not sure if anybody is making changes on the screen there, but for Vicki

[4:36:13] Chair Fast: to know exactly where it would go. So after

[4:36:15] Trustee Busheikin: the, it would be a fifth bullet under housing

[4:36:19] Trustee Busheikin: review of travel trailer regulations. Okay.

[4:36:25] Chair Fast: So with that, David, would that lead you to

[4:36:27] Chair Fast: second this list?

[4:36:32] Trustee Critchley: Yes. As far as the, as far as the first part of it, you know, items one, two,

[4:36:37] Trustee Critchley: three um as far as the projects list i again as i said prefer to go over that again i don't see a

[4:36:44] Trustee Critchley: need to really pass that at this particular juncture we can

[4:36:48] Trustee Critchley: just carry that forward in the

[4:36:49] Trustee Critchley: next meeting

[4:36:50] Chair Fast: okay sorry i misunderstood so am i hearing then that you'll second one two and three

[4:36:59] Trustee Critchley: yes

[4:36:59] Chair Fast: thank you so we have a mover and a seconder for um changes to the top priorities

[4:37:05] Chair Fast: parties um as uh on screen one two and three with the addition that we just discussed about travel

[4:37:12] Chair Fast: trailers and uh any more discussion heather yeah

[4:37:18] Voice 13: i just wanted to kind of weigh in from the project

[4:37:22] Voice 13: management side and the staffing side um i i have i totally agree with you on this projects list

[4:37:29] Voice 13: as a relatively still relatively new um staff person that the projects list is a catch-all

[4:37:37] Voice 13: but it's not an active projects list and that most of the products on that list are you are

[4:37:44] Voice 13: going to end up being an OCP amendment or an LUB amendment and so in my in my framework you know

[4:37:53] Voice 13: I've thought wouldn't it be a good idea if our projects lists became something like you're

[4:37:58] Voice 13: talking about where what we're actually capturing is in the future when we do an update of the OCP

[4:38:05] Voice 13: Here are the things in the OCP that we want to consider changing.

[4:38:10] Voice 13: Here are the things in the LUB we want to consider changing.

[4:38:14] Voice 13: And maybe there are other kinds of projects, you know, administrative bylaws is a different category.

[4:38:19] Voice 13: So there's a little bit more structure to it where you're defining the category, the deliverable of that project in project management speak, right?

[4:38:29] Voice 13: Right. So that's one comment that I have, which is which is why I, you know, the spreadsheet that I sent you categorizes it that way, because I've seen a few projects list now where I go, well, what what am I actually supposed to do, you know, on this with this project?

[4:38:49] Voice 13: What is this project? What is what is it that I'm producing as a staff person who's supposed to be implementing this project?

[4:38:55] Voice 13: project. So I think it's, it'd be helpful for everybody if we all kind of pre, you know,

[4:39:00] Voice 13: defined what kind of project it is. But

[4:39:04] Voice 13: also maybe it would be better if we gave some more thought

[4:39:09] Voice 13: to these topics before we put them on a project list, because I think what, I think a lot of what

[4:39:16] Voice 13: happens is, or at least what I've been saying is that there are these concerns that get brought up

[4:39:22] Voice 13: up in the community, and we're not quite sure what to do about it, right? And we don't know

[4:39:27] Voice 13: what the existing context is in our existing documents. So if staff could bring you some

[4:39:36] Voice 13: sort of an analysis of your existing documents that tells you what's working, what's not related

[4:39:42] Voice 13: to that subject, you would have a better idea about whether or not you actually want to take

[4:39:47] Voice 13: on a project that amends anything related to that. Maybe it's exactly the way you want it to be,

[4:39:54] Voice 13: but people just don't like it. So there's that to consider too. And I realized that the way that

[4:40:01] Voice 13: we're set up to do project management, we're not necessarily nimble enough to do that. Like putting

[4:40:08] Voice 13: an analysis together is this little mini project. And we

[4:40:12] Voice 13: haven't really known how to do that.

[4:40:15] Voice 13: So some thoughts on that. Your top three, you know, number one is the farm plan implementation.

[4:40:22] Voice 13: And if you all agree that that is the project that you want to move forward with, I think we

[4:40:28] Voice 13: could actually bring something back to you at your next meeting to maybe update that project charter

[4:40:35] Voice 13: and, you know, update you on where the project is at the moment and where we think next steps might

[4:40:41] Voice 13: be um so if you if there's agreement on that we're glad to move forward on that um on your number two

[4:40:50] Voice 13: you know we we've been talking a lot the planners talk a lot about how um if we had to choose which

[4:40:58] Voice 13: document to update your lub is actually more important because that's where the rubber meets

[4:41:04] Voice 13: the road you know your regulations are there and so we would and your ocps as outdated as they

[4:41:11] Voice 13: might be are technically up to date with everything they have to be updated with

[4:41:17] Voice 13: right your policies might not completely reflect what your current community's values are

[4:41:25] Voice 13: and and that is worth looking at but it's those are still aspirational things whereas your land

[4:41:32] Voice 13: use by law is the thing that you're really bumping up against things. And so I really like seeing

[4:41:38] Voice 13: that, you know, an LUB is being prioritized. And I love that there's specific things in the LUB

[4:41:48] Voice 13: that you're telling us you want us to consider. From a project management point of view, this is

[4:41:53] Voice 13: a huge project, because if we're doing all of these topics at once, it's a huge project in terms

[4:42:01] Voice 13: of managing staff analysis of the issues and the public engagement around each and every topic.

[4:42:09] Voice 13: The more topics there are, the more public engagement kind of balloons because people

[4:42:14] Voice 13: have a hard time focusing on just one or, you know. So you can do them all at once,

[4:42:23] Voice 13: but the Northern Office is not likely going to be able to resource a project like that. It's

[4:42:28] Voice 13: It's probably going to be either the regional planning team or or a consultant.

[4:42:36] Voice 13: And and this is the kind of project that most jurisdictions would budget tens of thousands of dollars and hire a consultant for.

[4:42:47] Voice 13: And as you've seen, you know, Salt Spring has done that this year in the budget.

[4:42:52] Voice 13: They've asked for a set aside of $80,000 so they can hire consultants.

[4:42:56] Voice 13: And as I understand it, the LTCs all have the option of making that request. The project budget otherwise, that, you know, last year it was $75,000 for the entire area. And that's not enough to hire consultants. And it's really not enough even to have in-house staff be working on a project of this scope.

[4:43:24] Voice 13: yeah yeah um so a lot of things to think about a lot of moving parts um you know uh gabriela has

[4:43:36] Voice 13: a housing project on their on their list that includes everything housing and i went to them

[4:43:43] Voice 13: this year and i said the northern office can't staff this all at once if you want to put this

[4:43:49] Voice 13: project into phases and you want us to tackle one topic at a time, the project will be 10 years long,

[4:43:57] Voice 13: but we can staff that. But if you want us to work on all of the topics at once, we can't.

[4:44:04] Voice 13: You know, you'll either have to get on the list for the

[4:44:08] Voice 13: regional planning team or you'll get consultants somehow. So yep, those are my thoughts. Water

[4:44:16] Voice 13: sustainability might not need to be on there. We're still having that discussion.

[4:44:24] Voice 13: And I'll try to get some feedback from Will and Mel on that. And that's all I have to say.

[4:44:28] Chair Fast: Okay. Thank you very much, Heather. That's a lot. And I think it gives us a feeling for how the

[4:44:37] Chair Fast: ground is shifting as we shift into having both, in our case, a northern and a regional planning

[4:44:44] Chair Fast: planning team and I wonder with your last comment there I'm I'm wondering about whether the LTC

[4:44:54] Chair Fast: would consider splitting number two into number two and three LUB review for housing LUB review

[4:45:05] Chair Fast: for home occupations whether that might be a step in the right direction or do we want to

[4:45:10] Chair Fast: just adopt it like it is now having had all this input plus the little bit about the project list

[4:45:17] Chair Fast: list with the brackets and um because i'm noticing that it's 10 to 3 and uh uh we don't have much

[4:45:26] Chair Fast: more on the uh agenda except we do have a closed meeting yeah so how would you like to proceed go

[4:45:36] Trustee Busheikin: ahead laura i'm okay with that like it is in the end i'm like gosh we're still just using our top

[4:45:42] Trustee Busheikin: priorities list is like like in uh sort of strategic tactical way like the what cards

[4:45:48] Trustee Busheikin: we're playing to get the resources we want and i guess that's just the name of the game um

[4:45:53] Trustee Busheikin: and heather thank you so much for that and that like really clarifies the you know what's happening

[4:46:01] Trustee Busheikin: when i go to ec and make a delegation about this stuff that there is because it did get characterized

[4:46:07] Trustee Busheikin: as you have lots of planning resources and yet you are still complaining like literally words

[4:46:12] Trustee Busheikin: to that effect and it's like no there's a systemic problem here because if it takes

[4:46:17] Trustee Busheikin: 10 years to do a comprehensive housing review on gabriola um that i just don't think that's good

[4:46:26] Trustee Busheikin: like i just it's and i think it's going to come down to like it obviously is going to come down

[4:46:32] Trustee Busheikin: to money and that is a bigger and political and taxes and budgets and but um it it shouldn't take

[4:46:41] Trustee Busheikin: 10 years to do an overall review of housing and like i just remember it was 20 something years

[4:46:46] Trustee Busheikin: ago the last big ocplub review like everything there were multiple committees there was a bunch

[4:46:52] Trustee Busheikin: of hands in the fire and the whole thing got done and you could it was a lot of work for everyone

[4:46:57] Trustee Busheikin: one but the community could see how the different parts uh interacted and i'm not saying that we

[4:47:04] Trustee Busheikin: should do that but i just feel like this is just opening my eyes that there's a bigger problem to

[4:47:09] Trustee Busheikin: do with our approach and and resources and and um uh i don't want to lower my expectations to

[4:47:17] Trustee Busheikin: the point where you can only do one piece of one topic every two years um but that's that's bigger

[4:47:25] Trustee Busheikin: than this group. I'm a little look I don't I'm tired and I'm not sure how to

[4:47:30] Voice 3: you know if this is

[4:47:33] Trustee Busheikin: more or less what we would like to do I don't mind if it's in three pieces or two pieces or even if

[4:47:39] Trustee Busheikin: bits of it are on the well I'm going

[4:47:42] Chair Fast: to withdraw that idea for splitting it because of the time

[4:47:46] Chair Fast: and because this motion has actually been moved and seconded and so with the addition of the fifth

[4:47:54] Chair Fast: bullet about the trailers and with the brackets after project list as I as far

[4:48:01] Chair Fast: as I remember but do people want to have it read out again or shall we vote on it

[4:48:07] Chair Fast: since we've had this good discussion I'm gonna call call the question all those

[4:48:13] Chair Fast: in favor aye aye that's three that passes unanimously thank you very much

[4:48:21] Chair Fast: LTC we've adjusted our we've amended our top priorities and project thank you everyone

[4:48:28] Chair Fast: also yeah okay great and now we're on to a few letters that I referred to earlier in the meeting

[4:48:36] Chair Fast: just for information upcoming meeting next regular meeting scheduled for Tuesday March 16th

[4:48:43] Chair Fast: at 10 o'clock probably online and I'd like somebody to read the motion to close the meeting

[4:48:53] Chair Fast: if they would or I can read it okay I've got it here

[4:48:57] Chair Fast: that the motion be closed to the public in

[4:48:59] Chair Fast: accordance with the community charter part 4 division 3 s 91 d and f for the purpose of

[4:49:07] Chair Fast: considering adoption of in-camera meeting minutes dated November 3 2020 and by law enforcement

[4:49:14] Chair Fast: and that the recorder and staff attend the meeting do I have a second second

[4:49:19] Chair Fast: thank you

[4:49:21] Chair Fast: you and uh all those in favor hi very

[4:49:25] Chair Fast: good pass unanimously thank you everybody and uh we're going

[4:49:29] Chair Fast: to close this meeting and um we'll report on it at the next one that we adopted the minutes or

[4:49:35] Chair Fast: whatever we have to uh report on thanks very much and uh we'll see you in the closed meeting those

[4:49:41] Chair Fast: of you i can see on screen and um vicky i

[4:49:45] Voice 4: just wanted to let you know i sent the link by email

[4:49:49] Voice 4: around 1 15 so if you check your email should be there okay

[4:49:53] Trustee Busheikin: yeah i saw it so we're leaving and

[4:49:55] Trustee Busheikin: going to another place yes

[4:49:57] Chair Fast: okay thank you and thank you for attendees who stuck with us to

[4:50:01] Chair Fast: the end if you're still there bye for now