Salt Spring Island Local Trust Committee regular meeting, January 22, 2021

[0:00:00] Voice 1: All right. Good morning, everybody.

[0:00:03] Trustee Luckham: This is Peter Luckum, chair of the Salt Spring Island

[0:00:07] Trustee Luckham: Local Trust Committee. This is part two of our local LTC meeting that began on Tuesday,

[0:00:18] Trustee Luckham: where we dealt with the bulk of items. And we've got a couple of items that required more attention

[0:00:24] Trustee Luckham: and we're unfinished and we're going to deal with those this morning. Just recognizing that we're

[0:00:31] Trustee Luckham: a beautiful cold morning here this morning, frost, we haven't had many days of frost,

[0:00:35] Trustee Luckham: but a beautiful cold morning here with the sun shining on the trees in Coast Salish Territory,

[0:00:41] Trustee Luckham: a place which is an honor and privilege for me to live as it is my colleagues I know and just

[0:00:47] Trustee Luckham: want to recognize the rich history and culture that has been here since the beginning of time

[0:00:52] Trustee Luckham: and it's a pleasure every day to wake up here. Joining me this morning is Peter Grove,

[0:00:59] Trustee Luckham: elected on Salt Spring Island, and Laura Patrick, elected on Salt Spring Island.

[0:01:04] Trustee Luckham: We have our regional planning manager, Stefan Surmak, with us. Good morning, Stefan.

[0:01:08] Trustee Luckham: Our planner, Louisa Garbo. Good morning, Louisa. We have Jordy Gordon in the background there,

[0:01:16] Trustee Luckham: planner. And we have a couple of other staff members. Rob Pringle is running our meeting

[0:01:21] Trustee Luckham: today and thank you for that rob and sarah sugar our minute taker will be uh keeping

[0:01:28] Trustee Luckham: uh track of the motions and decisions that we make here today thank you sarah for joining us

[0:01:35] Trustee Luckham: so we uh i wanna we actually are opening a fresh meeting here this morning so i want to just call

[0:01:43] Trustee Luckham: the meeting to order and i want to ask if there's any additions or deletions from the agenda no

[0:01:50] Trustee Grove: thank you so

[0:01:51] Trustee Luckham: then i'm going to take it by general consent i'm going to take it by general consent

[0:01:55] Trustee Luckham: that we adopt the agenda as presented um and the first item on here is the housing housing

[0:02:00] Trustee Luckham: challenges and solutions project charter that charter came in late uh in fact i only looked

[0:02:08] Trustee Luckham: at it this morning um and i'm not sure if it's on the website or not for the public to to view yet

[0:02:14] Trustee Luckham: yet or not. And I'll ask Louisa, is that on the website for folks to see?

[0:02:23] Voice 8: Unfortunately, I'm not sure. But we are going to present it on the PowerPoint.

[0:02:30] Voice 8: So it's sort of in a form of walking into the meeting with the project charter.

[0:02:37] Voice 8: So it's served a purpose. Okay. Yeah.

[0:02:56] Voice 9: Okay. Yeah.

[0:03:01] Trustee Luckham: So we'll just call it. I think that's a good way to characterize it. It's not dramatically different than the one that was presented on Tuesday. It's just been fine tuned. So that's super.

[0:03:23] Trustee Luckham: So I'm going to turn this over then to Luis Garbo, the planner for the project here.

[0:03:39] Trustee Patrick: Peter, your connection continues to be poor.

[0:03:44] Trustee Luckham: And now

[0:03:52] Trustee Patrick: we lost Peter.

[0:03:54] Trustee Patrick: I'll text him.

[0:03:55] Trustee Patrick: I think we need to give a moment to find Peter again so he can hear I think he was about to

[0:04:11] Trustee Patrick: invite Louisa Garbo to give her report and but he should probably hear it I've

[0:04:40] Trustee Grove: just sent him a text

[0:04:43] Trustee Grove: but otherwise I propose that Laura chair the meeting until he comes back and well the problem

[0:04:50] Trustee Patrick: is like I said Louisa was about to give her staff report and I think she

[0:04:53] Trustee Patrick: should be present for that

[0:04:54] Trustee Patrick: so we should

[0:04:55] Trustee Patrick: pause while we wait for him to come back because otherwise he's not going to be...

[0:05:02] Trustee Grove: Well of course we should but we need to have a contingency plan and if we and so that would be

[0:05:07] Trustee Grove: the... Churchill always said you have to have an alternative plan.

[0:05:12] Trustee Patrick: I'm optimistic that he's

[0:05:14] Trustee Patrick: frantically resolving his problem, we hope. I can see out the window Thetis is still here.

[0:05:29] Voice 9: oh

[0:06:01] Voice 5: there's peter peter luckham hello peter

[0:06:12] Trustee Patrick: you might want to try turning off your video and see

[0:06:14] Trustee Patrick: if

[0:06:14] Trustee Luckham: we can at least get you last thing i heard was oh dear yeah i'm back um peter

[0:06:20] Trustee Patrick: you might want to

[0:06:20] Trustee Patrick: try turning your video off and see if your audio will be stronger okay

[0:06:25] Trustee Luckham: you're

[0:06:27] Trustee Patrick: now trying he's gone

[0:06:31] Trustee Grove: on completely now

[0:06:31] Trustee Patrick: trying yes ah we have your voice better so i i suggest that perhaps you

[0:06:36] Trustee Patrick: not have your audio a video

[0:06:39] Trustee Luckham: yeah i video i've turned my video off

[0:06:42] Trustee Patrick: you're stable

[0:06:44] Trustee Luckham: now can you

[0:06:44] Trustee Luckham: hear me yes okay well then let's uh uh sorry for those disruptions don't know what's going on here

[0:06:51] Trustee Luckham: this morning um how about uh we now turn it over to planet garbo uh for her uh report thank you

[0:07:01] Voice 8: Thank you, Mr. Chair. And good morning to everybody. I'm very grateful to join this meeting from the La Conquen territory as I'm working from home.

[0:07:12] Voice 8: And I really appreciate your time this morning to continue with the item that we didn't finish last time.

[0:07:19] Voice 8: I did revise the project charter with the guidance of Trustee Patrick, and I really appreciate that.

[0:07:29] Voice 8: I'm going to go to the share screen just to show a couple of slides.

[0:07:34] Trustee Luckham: Thank you.

[0:07:46] Voice 8: So after yesterday, I made some, I guess, revision to the resolution for the trustees to consider this morning.

[0:07:56] Voice 8: And we can go back to that in a minute.

[0:07:59] Voice 8: But also show that the project charter, like I said, it's literally me walking in to hand in the paper copy.

[0:08:06] Voice 8: and this is the zoom version of it to show the amendment that got changed we have

[0:08:13] Voice 8: make it more broader and so open a lot of options and also at the same time more sustained

[0:08:20] Voice 8: but i'm going to stop sharing so that i can go to the next version and bear with me for a second

[0:08:30] Voice 8: because there are some changes made as a result of this morning.

[0:08:35] Voice 8: So I'm going to try and share again with the version that I have.

[0:08:42] Trustee Luckham: So is this different than the version that you have emailed us?

[0:08:47] Voice 8: The one that I just shown on the screen is the versions that I just emailed,

[0:08:52] Voice 8: but I also made another change because of the information received from Trustee Patrick this morning.

[0:08:59] Voice 8: so what I did was I added the purpose to the project charter and this is the second version

[0:09:05] Voice 8: second email that I got so it's all incorporated into the project charter so

[0:09:14] Trustee Grove: sorry I do not I have

[0:09:16] Trustee Grove: not been able to print off for various complicated reasons some this amended charter so show me

[0:09:21] Trustee Grove: on this charter where Laura's email input has been included

[0:09:27] Voice 8: that's in the purpose

[0:09:29] Voice 8: because so all of these that was that we received this morning is in the purpose section okay

[0:09:38] Voice 5: so is

[0:09:42] Trustee Luckham: that what laura sent us this morning it's called take two yes

[0:09:48] Voice 8: okay

[0:09:50] Trustee Luckham: so i'm gonna

[0:09:52] Trustee Luckham: pull that up

[0:09:53] Trustee Luckham: because i find it i

[0:09:54] Trustee Luckham: find it difficult to read this on the screen um

[0:09:58] Trustee Grove: yes so do i um oops can

[0:10:01] Trustee Grove: Can you go back to where you were there, Louisa?

[0:10:06] Voice 8: Oh,

[0:10:06] Trustee Grove: it's there, it's okay, stop.

[0:10:08] Trustee Grove: I mean, I don't know when we're gonna talk about this,

[0:10:09] Trustee Grove: but there's one thing that jumps out at me

[0:10:11] Trustee Grove: and I don't want to lose sight of it

[0:10:13] Trustee Grove: and I'm afraid that I might.

[0:10:15] Trustee Grove: It says LTC must cooperate with all levels of government.

[0:10:20] Trustee Grove: I would rather that be may or should or something,

[0:10:24] Trustee Grove: but that must really, really ties our hands

[0:10:28] Trustee Grove: and not necessarily all level of government,

[0:10:30] Trustee Grove: not for profits etc may not want to cooperate with us um so uh we have to be careful about

[0:10:38] Trustee Grove: the language we use where

[0:10:40] Trustee Luckham: are you peter on that right here i'm

[0:10:43] Trustee Grove: looking at the screen i'm looking

[0:10:44] Trustee Grove: at the screen it's the second uh bullet from the bottom

[0:10:48] Trustee Patrick: mr chair yeah

[0:10:50] Trustee Luckham: go ahead can

[0:10:52] Trustee Patrick: i introduce i

[0:10:53] Trustee Patrick: think it's important i'm sorry that i i would like just to speak to this for a moment because

[0:10:58] Trustee Patrick: because this didn't exist until 6 a.m. this morning

[0:11:01] Trustee Patrick: after not sleeping all night.

[0:11:02] Trustee Patrick: And one, I'd really like, Louisa, thank you.

[0:11:05] Trustee Patrick: I did briefly work with Louisa,

[0:11:08] Trustee Patrick: but I've been working 12 hours a day this week

[0:11:11] Trustee Patrick: and attending more meetings than I can imagine.

[0:11:14] Trustee Patrick: So I've been doing every hour I can on thinking about this.

[0:11:20] Trustee Patrick: And then this morning woke up with, this is what we need.

[0:11:23] Trustee Patrick: So this is open to conversation,

[0:11:25] Trustee Patrick: because like i said this didn't exist before 6 a.m this morning and i frantically worked um

[0:11:30] Trustee Patrick: on it up until the beginning of the meeting so their improvements could be made i know i as an

[0:11:37] Trustee Patrick: elected official i i can't rest i can't rest while i know that we've got employees on this island

[0:11:45] Trustee Patrick: nurses working in our hospital during a pandemic they have to sleep in their cars that we have

[0:11:51] Trustee Patrick: mothers you're rowing out with their babies to a hollowed out sailboat to live because there is

[0:11:58] Trustee Patrick: nowhere else so I'm concerned and I'm worried that you know we we need to be a little bit stronger

[0:12:10] Trustee Patrick: in what we're saying as the local trust committee I'm not speaking to staff right now I'm speaking

[0:12:15] Trustee Patrick: me to my fellow trustees that we need to be strong we need to say we're leaders yes it's hard yes

[0:12:25] Trustee Patrick: it's overwhelming but we need to say we must do everything within our power to address this

[0:12:33] Trustee Patrick: crisis and that we can address this crisis in absolute honor of the mandate of the trust and

[0:12:42] Trustee Patrick: And that is the best way to solve this problem, by looking at it in an integrated way so that we're solving all we can at the same time.

[0:12:51] Trustee Patrick: So I generated these statements. These came not just from my imagination.

[0:12:58] Trustee Patrick: they came from our own documents as well as that are whatever the last housing work plan document

[0:13:07] Trustee Patrick: was as to what we could do as well as the the bc province's toolkit for for housing as to what

[0:13:15] Trustee Patrick: what we can do so that's where these statements were derived from um and and i think it's important

[0:13:24] Trustee Patrick: that we make that strong statement and that we need to be seen in the community as being clear

[0:13:29] Trustee Patrick: and strong and that to me if we can put these principles around this project charter then we're

[0:13:36] Trustee Patrick: not going to get hung up on the wording of the project charter that if we've got these principles

[0:13:41] Trustee Patrick: and what is the outcome that we're looking for staff have basically as I understand the project

[0:13:48] Trustee Patrick: charter and where they are in my conversations with Louisa is they're saying we need to go to

[0:13:52] Trustee Patrick: the OCP and we need to focus on amending the OCP. The other step that's on the table that we should

[0:14:00] Trustee Patrick: decide is the tool of creating a strategic plan or an action plan before we make the decision on

[0:14:11] Trustee Patrick: doing the OCP. And I think we should discuss that as trustees. Is that a tool? Do we want to take

[0:14:18] Trustee Patrick: that step, recognizing that we don't want to just take years to create an action plan for years to

[0:14:24] Trustee Patrick: to get to an OCP but that we have a flexible approach to it and that if there are immediate

[0:14:34] Trustee Patrick: solutions that we're able to get those going so that we're not just focused on you know one thing

[0:14:40] Trustee Patrick: that we're open-minded and that we are working toward a strategic action plan if that's a word

[0:14:48] Trustee Patrick: uh for for housing um based on these principles and that we still can take immediate action if it

[0:14:58] Trustee Patrick: becomes obvious um that we can do it so that's really what i'd like to discuss it with the

[0:15:05] Trustee Patrick: trustees is how do you feel about this approach and what is the right way we should do it we lost

[0:15:16] Trustee Grove: our chair again no

[0:15:17] Trustee Luckham: i'm reflecting i'm reflecting on the situation that we find ourselves in with

[0:15:24] Trustee Luckham: a document that i have not read and um and um and we're and i appreciate the staff is trying to

[0:15:33] Trustee Luckham: accommodate this in their work um and i i actually simply need to read this uh if this uh in blue on

[0:15:44] Trustee Luckham: the screen here is being incorporated into the project charter um then i need to read it and

[0:15:51] Trustee Luckham: so i appreciate what you've just said there laura and i certainly agree with um all of that um and

[0:16:01] Trustee Luckham: i think that's the i i hope that that's the purpose and that we all do agree with uh essentially what

[0:16:08] Trustee Luckham: you said there in broad it's difficult for me to grasp that and and foolishly attempt to read

[0:16:15] Trustee Luckham: something at the same time but i've tried to focus on what you were saying so i haven't read this

[0:16:19] Trustee Luckham: thoroughly um i um i would suggest we maybe just recess for five minutes and i would like to have

[0:16:27] Trustee Luckham: this emailed to me as what the new charter actually is if this is what what staff has

[0:16:33] Trustee Luckham: integrated this into it as a proposal for us to discuss um so that i can be sure and i can do my

[0:16:40] Trustee Luckham: own markups and that kind of thing and uh and then we come back here and uh if that's all right with

[0:16:45] Trustee Luckham: you in say five or ten minutes after we've had a chance to review that and think about what you've

[0:16:51] Trustee Luckham: positioned and then certainly give you an opportunity um you know it's a little difficult

[0:16:57] Trustee Luckham: I'll give you and this planner Garbo an opportunity to speak to her amendments

[0:17:04] Trustee Luckham: that she's made up this morning and then what it is that you've added this

[0:17:11] Trustee Luckham: morning and I'm presumed I'm presuming that that trustee Garbo and plant

[0:17:20] Trustee Luckham: regional planning manager Cermak have had an opportunity to look at this and

[0:17:24] Trustee Luckham: and digest it and find out how it's gonna fit

[0:17:26] Trustee Luckham: into the document.

[0:17:27] Trustee Luckham: So can we just do that?

[0:17:28] Trustee Luckham: Take an extra five or 10 minutes here and just look at this.

[0:17:31] Trustee Luckham: I see that Louisa has just emailed it to us

[0:17:35] Trustee Luckham: and that would be great.

[0:17:36] Trustee Luckham: Is that okay?

[0:17:37] Voice 9: Yeah.

[0:17:38] Trustee Luckham: Okay, so let's just recess us.

[0:17:40] Trustee Luckham: Rob, can you just put a message up on the screen that says,

[0:17:43] Trustee Luckham: why don't I just say that we're recessing

[0:17:45] Trustee Luckham: until 10 o'clock and then we'll all come back together.

[0:17:50] Trustee Luckham: I'm just gonna be more comfortable

[0:17:51] Trustee Luckham: with getting a grip on what's going on here thank

[0:17:56] Voice 1: you will do and

[0:17:58] Trustee Luckham: i'm gonna restart my computer and

[0:18:00] Trustee Luckham: log back in uh peter can you hear me okay chair

[0:22:39] Voice 1: luckham we can hear you fine it's looking like

[0:22:41] Voice 1: a better feed at the moment

[0:22:42] Trustee Luckham: excellent yeah i've uh switched over to a hard wire at my house and

[0:22:48] Trustee Luckham: i've rebooted my my smart hub which doesn't seem very smart most of the time so that's great thank

[0:22:58] Trustee Luckham: you okay i think five minutes was a bit optimistic on my part i gave

[0:24:34] Voice 1: you another five minutes

[0:24:36] Voice 1: on the uh screen

[0:24:37] Trustee Luckham: share aren't you a good man thank you very much we

[0:25:10] Trustee Grove: seem to have lost laura

[0:25:11] Trustee Grove: patrick are you around there somewhere laura

[0:25:13] Voice 5: yep i'm here okay

[0:25:15] Trustee Grove: so what we are focusing on

[0:25:22] Trustee Grove: is is this input on the uh that was just emailed to us the one page bullets d four five six seven

[0:25:31] Trustee Grove: eight or nine bullets that laura submitted last night correct uh

[0:25:36] Trustee Luckham: yeah there was a document that

[0:25:41] Trustee Luckham: it's now for some reason there's a funny echo is that me it's you i

[0:25:47] Trustee Luckham: wonder why that is

[0:25:51] Trustee Luckham: uh one two three is that better it's

[0:25:55] Trustee Grove: not a problem okay

[0:25:57] Trustee Luckham: all right so let's um let's start again here

[0:26:15] Trustee Luckham: um so what we've got is a new project charter in front of us that has uh primarily as a first page

[0:26:24] Trustee Luckham: now an entire blue thing with white printing a number of bulleted items that

[0:26:36] Trustee Luckham: that I'm I'm guessing is wholly correct me if I'm wrong is wholly been submitted

[0:26:42] Trustee Luckham: by Laura I'm guessing that staff reformatted it to fit the style of the

[0:26:50] Trustee Luckham: of the project charter itself, would that be correct?

[0:26:56] Voice 8: Yes, Mr. Chair, can you see what I have on the screen?

[0:27:01] Trustee Luckham: Yes.

[0:27:01] Trustee Luckham: Yeah.

[0:27:05] Trustee Luckham: Okay, and so thank you, Laura,

[0:27:09] Trustee Luckham: for thinking this through.

[0:27:14] Trustee Luckham: I'm not sure why that's blinking.

[0:27:19] Trustee Luckham: I had this happen to me once before.

[0:27:21] Trustee Luckham: I don't know why that is.

[0:27:22] Trustee Luckham: Anyway, so appreciate your introduction there about the necessity for leadership in creating opportunities for housing in respect of the other essential elements of that and the community's needs with respect to the Perseverance Protect mandate and with respect and specifically with climate change.

[0:27:54] Trustee Luckham: coastal Douglas fir, water, and socioeconomic circumstance.

[0:28:08] Trustee Luckham: So I'm gonna actually just go to Plano Garbo

[0:28:11] Trustee Luckham: and just say, Plano Garbo,

[0:28:13] Trustee Luckham: how do you perceive advancing this now?

[0:28:16] Trustee Luckham: And does Laura Patrick need to speak

[0:28:24] Trustee Luckham: to speak to these two, four, six, eight, nine bullets.

[0:28:28] Trustee Luckham: And I think maybe there needs to be a discussion

[0:28:31] Trustee Luckham: about the content of those nine bullets.

[0:28:34] Trustee Luckham: Yeah,

[0:28:36] Trustee Patrick: no, I think us as trustees

[0:28:37] Trustee Patrick: need to discuss these nine bullets.

[0:28:39] Trustee Patrick: This is our voice.

[0:28:44] Trustee Patrick: The second piece that we need to discuss

[0:28:47] Trustee Patrick: as well as the what is it we're asking staff to do.

[0:28:51] Trustee Patrick: the you know are we saying update the OCP or we need to consider the option that's not really

[0:29:00] Trustee Patrick: on the table here but or we could clarify is are we trying to create and prioritize options

[0:29:08] Trustee Patrick: that include the OCP but don't limit to the OCP that and also include any immediate you know like

[0:29:20] Trustee Patrick: identify and prioritize options that also allow for the identification and implementation of

[0:29:27] Trustee Patrick: immediate actions if identified or whatever the word is. So there's two conversations. So the

[0:29:35] Trustee Patrick: first is these statements. And then the second is, what are we exactly asking to do with this

[0:29:41] Trustee Patrick: project?

[0:29:41] Trustee Grove: I agree with that. Let's look at these statements.

[0:29:44] Trustee Luckham: Okay. But before we get there,

[0:29:46] Trustee Luckham: in terms of a process right um to be respectful of everybody um including the public um that um

[0:29:56] Trustee Luckham: we brought the expectation

[0:30:00] Trustee Luckham: I had today was that we were going to review a project charter, and we were going to potentially

[0:30:04] Trustee Luckham: make some minor adjustments and adopt or approve a project charter in some way, shape, or form.

[0:30:12] Trustee Luckham: What I would maybe like to do, and Stefan, I'm going to squeeze you on this one,

[0:30:18] Trustee Luckham: is what is your expectation based upon the direction that you've received so far

[0:30:23] Trustee Luckham: with respect to delivery of a project charter, and what should we be expecting

[0:30:29] Trustee Luckham: what should we understand quintessential to this conversation we're about to go

[0:30:34] Trustee Luckham: into about the development of a project charter and then if we want to diverge

[0:30:43] Trustee Luckham: from that course to have a more lengthy conversation about some of the housing

[0:30:48] Trustee Luckham: issues and the specific direction it seems to me that's something we should

[0:30:54] Trustee Luckham: discuss and certainly the context of these bullets is appropriate but I want

[0:30:58] Trustee Luckham: to know where we're going and what the objective of today's uh meeting what the what we should be

[0:31:05] Trustee Luckham: looking for in terms of an outcome for today's meeting from your uh staff process uh perspective

[0:31:12] Trustee Luckham: because clearly there's a political leadership role here and a political direction that needs

[0:31:20] Trustee Luckham: to be provided can you help me with just for clarity so that we all know what we're doing

[0:31:26] Trustee Luckham: because i'm not totally sure sure

[0:31:29] Voice 3: well as i understand the question mr chair the um you know

[0:31:34] Voice 3: the purpose of today's meeting and you know continuation of tuesday's meeting is to approve

[0:31:38] Voice 3: the project charter once we have an approved project charter staff are free to start the work

[0:31:44] Voice 3: that's engaged that that's itemized in the project charter um you'll note of course it's a scope of

[0:31:50] Voice 3: budget in the timeline. The, you know, it's not a static document, never intended to be a static

[0:31:57] Voice 3: document, but it is meant to sort of contain and avoid things like scope creep and what have you

[0:32:02] Voice 3: on foreseen expenses and whatnot. I won't comment on the purposes. I did read them for the first

[0:32:09] Voice 3: time, like everybody else this morning. And I think that's Trustee Patrick's right. That's an

[0:32:13] Voice 3: LTC discussion. You know, if you wanted staff feedback, I'd encourage, I'd want us to go away

[0:32:19] Voice 3: and offer that feedback in writing but overall yeah so the purpose today as far as I can understand

[0:32:24] Voice 3: is if we can or if the LTC can get to a point of adopting a project charter then staff can begin

[0:32:32] Voice 3: working on the details of such and so for clarity what I see in summary here is engagement create a

[0:32:40] Voice 3: technical working group create a task force begin the process of designing an engagement plan

[0:32:46] Voice 3: and you know the LTC is kind of hamstrung by creating an OCP and land use bylaw amendments

[0:32:53] Voice 3: and the proposal was to do I believe all those at the same time or and through the through a

[0:33:00] Voice 3: task force but trustee Patrick is makes a very valid point she she you know is asking the LTC

[0:33:05] Voice 3: to consider whether or not to take a step before before considering all OCP and LEB amendments and

[0:33:14] Voice 3: and instead creating a sort of a more master document

[0:33:16] Voice 3: strategic plan.

[0:33:18] Voice 3: That's a very valid, important discussion to have

[0:33:21] Voice 3: at this very stage.

[0:33:22] Voice 3: But that's the LTC's discussion.

[0:33:24] Voice 3: Staff haven't been given the direction to do that.

[0:33:26] Voice 3: And staff recognize that the LTC is kind of constrained

[0:33:29] Voice 3: to OCP and land use bylaw amendments in general,

[0:33:33] Voice 3: but of course are not ignorant to say

[0:33:34] Voice 3: that the strategic plan could be more robust.

[0:33:39] Voice 3: Yeah, anyways, so the whole point is,

[0:33:41] Voice 3: can we get to a point that we adopt a project charter

[0:33:43] Voice 3: and stuff and get to work on it

[0:33:47] Trustee Luckham: okay um thank you for that uh clarity step on so peter grove

[0:33:53] Trustee Grove: and i would hope that we can do that and i don't see any reason why we shouldn't i mean the

[0:33:57] Trustee Grove: important step i mean there's background material this is background material we're talking about

[0:34:02] Trustee Grove: is is to appoint the task force and the task force will be considering these issues and how best to

[0:34:10] Trustee Grove: approach um um what's before us and a lot of that is and there are there is an emergency element to

[0:34:17] Trustee Grove: this because we are in a crisis we're in a crisis together together with most of uh of this part of

[0:34:23] Trustee Grove: the world in terms of um other other other populations and communities i mean we're all

[0:34:29] Trustee Grove: looking at these issues but um can i talk well a general point i want to make and um i think i

[0:34:37] Trustee Grove: sort of made it many times. The LTC has limited powers. I do not want to make it appear to the

[0:34:45] Trustee Grove: community that the LTC can fix these issues. And unfortunately, I think to some degree,

[0:34:51] Trustee Grove: this makes it sound as if we have remarkable powers and the ability to resolve our housing

[0:34:58] Trustee Grove: issues to that point, which is, you know, I'm in the crosshairs right now on social media

[0:35:05] Trustee Grove: about because I have said so I have paid my messages you know so down so down

[0:35:10] Trustee Grove: people is only so much that we can do housing let's not forget housing is

[0:35:17] Trustee Grove: actually the responsibility of the province I mean our responsibility is

[0:35:21] Trustee Grove: land-use planning and in this case zoning so in setting the tone and that's

[0:35:31] Trustee Grove: so important. I do not want to make it look as if we can resolve the challenges before us. We can

[0:35:40] Trustee Grove: certainly help and we can play an important role, but we're not going to fix the problem. So I think

[0:35:48] Trustee Grove: that's an important element. I have a few, very few comments on these specific bullets. I think

[0:35:55] Trustee Grove: it's a great piece of work and I think it's very helpful to have it as background. Thank you.

[0:35:59] Trustee Grove: all

[0:36:03] Trustee Luckham: right thank you uh laura trust mr

[0:36:06] Trustee Patrick: chair this is the conversation we need to have i just heard

[0:36:09] Trustee Patrick: what peter said and i fundamentally disagree we have a lot of power we have been given a lot of

[0:36:17] Trustee Patrick: power and we need to take ownership of that power can we do it alone no that's acknowledged but

[0:36:28] Trustee Patrick: But we do zoning, land use.

[0:36:31] Trustee Patrick: These are the foundations to solving the housing problem.

[0:36:34] Trustee Patrick: They lie on our shoulders.

[0:36:37] Trustee Patrick: So that's what this gets to is it says, yeah.

[0:36:42] Trustee Patrick: And I don't think we have to worry about putting false expectations onto the community.

[0:36:49] Trustee Patrick: The community is looking to us to lead.

[0:36:51] Trustee Patrick: And we need to be able to explain and understand what we can do.

[0:36:57] Trustee Patrick: And we need to commit to doing everything we can on this issue.

[0:37:02] Trustee Patrick: Yes, it's happening throughout the area, but we're an island community that we're seeing

[0:37:06] Trustee Patrick: our community suffering.

[0:37:09] Trustee Patrick: We are going to suffer, all of us.

[0:37:12] Trustee Patrick: We've got nice houses.

[0:37:13] Trustee Patrick: We can go to sleep at night.

[0:37:14] Trustee Patrick: But our services, our hospital, our schools, our fundamental things that we need and rely

[0:37:21] Trustee Patrick: rely on could crumble if we can't have housing for our workforce so it's this is this is big

[0:37:33] Trustee Patrick: and we play a direct role in solving it um

[0:37:43] Trustee Luckham: i find myself and that i agree with both of you

[0:37:48] Trustee Luckham: um and it's a matter of finding that common place that will achieve this outcome

[0:37:59] Trustee Luckham: What I heard earlier is, from Stefan, is about strategic planning and project charter, and then there's, I wouldn't necessarily call it philosophical discussion, but it's a matter of clarifying the political direction in order to meet the objectives that, Laura, you articulated well.

[0:38:25] Trustee Luckham: well. Peter, I think you agree with the objectives. You have questions about our ability and all of

[0:38:33] Trustee Luckham: that. Certainly, it's clear to me, and that's captured in the project charter, about working

[0:38:39] Trustee Luckham: with the other agencies to advance this body of work to indeed, as Laura has pointed out,

[0:38:48] Trustee Luckham: the land use planning zoning all of that to facilitate and that's what Peter's saying is

[0:38:55] Trustee Luckham: to facilitate the necessary work that needs to be done remove barriers or create opportunities

[0:39:04] Trustee Luckham: so I guess what I think it's important is to come to some agreement about

[0:39:10] Trustee Luckham: about what the principles are

[0:39:16] Trustee Luckham: that would support advancing this objective.

[0:39:19] Trustee Luckham: And I think Laura, you've tried to capture that here

[0:39:21] Trustee Luckham: and there's some mixed,

[0:39:24] Trustee Luckham: there's a bit of mixed messaging in there,

[0:39:26] Trustee Luckham: but it's a great start on that principle.

[0:39:31] Trustee Luckham: So how, because Laura,

[0:39:35] Trustee Luckham: you've sort of presented this at this point,

[0:39:37] Trustee Luckham: how do you see how do you see this conversation to essentially agree on the principles the

[0:39:45] Trustee Luckham: therefores in your list here how do we agree on those principles and then what is the first what

[0:39:51] Trustee Luckham: do you see is the first step and then following that what are the steps that get us to advance to

[0:39:57] Trustee Luckham: um what ultimately becomes a project charter strategic plan project charter that then directs

[0:40:04] Trustee Luckham: staff to do the work that we need to have done, which will obviously include creating this task

[0:40:09] Trustee Luckham: force, working groups, communications, bringing the groups together, facilitating that conversation

[0:40:16] Trustee Luckham: to determine what the solutions are from all of the parties involved.

[0:40:22] Trustee Grove: Laura, may I just clarify something, if I may? I don't disagree with the principles. I mean,

[0:40:28] Trustee Grove: I do agree, and I really have very little trouble with this document. My comments were merely

[0:40:34] Trustee Grove: background. It's my fundamental beliefs, and my beliefs aren't necessarily going to change

[0:40:42] Trustee Grove: anything in this. I just think we have to be a little bit cautious, and I'm not going to repeat

[0:40:47] Trustee Grove: myself, but I am repeating myself. We have some power. We have power over the areas where we have

[0:40:56] Trustee Grove: been given those powers but we can't solve the problems um overnight or and we can't solve the

[0:41:04] Trustee Grove: problem our tools as have been as has been said are the um lub and the ocp anyway let's i don't

[0:41:11] Trustee Grove: want let's get rid of that discussion because it's fine let's look at these bullets and deal with

[0:41:16] Trustee Grove: each each one um individually because i do think they're good yeah

[0:41:21] Trustee Patrick: no i think uh yes we should talk

[0:41:23] Trustee Patrick: about each bullet um i agree um as sort of and i think we can do that you know now um and uh i'm

[0:41:32] Trustee Patrick: i'm not saying oh the wording's perfect like i said it didn't exist before six o'clock this

[0:41:36] Trustee Patrick: morning so there's there's room to edit and i so that would work

[0:41:42] Trustee Luckham: okay so uh staff um uh louisa and

[0:41:46] Trustee Luckham: stefan um are you content to stand by there where you while you hear this political discussion and

[0:41:52] Trustee Luckham: And hopefully that will inform, I'm hoping you're going to take some notes and that will

[0:41:56] Trustee Luckham: help inform any recommendations, which is what we often come to you for, to help us

[0:42:02] Trustee Luckham: with providing some workable, some work direction to facilitate the wishes of the LTC.

[0:42:10] Trustee Luckham: So Laura, can I get you to lead off on this with this bulleted list and let's determine

[0:42:17] Trustee Luckham: that we agree or disagree in how it is that actually this would fit into a project charter

[0:42:25] Trustee Luckham: as a preliminary because this is we're diverging from the format of a project charter I think

[0:42:30] Trustee Patrick: we we are but the community is looking for looking to us and so to me this is we're making

[0:42:41] Trustee Patrick: a statement we want to think of it that way as a as the three of us um that we're not just loading

[0:42:48] Trustee Patrick: this onto the shoulders of the staff going go go fix this that we're stepping up because the

[0:42:54] Trustee Patrick: community needs us to that so that was the mindset that i have that i thought this was appropriate

[0:43:02] Trustee Patrick: for this circumstance and for this a project charter of this nature dealing with a you know

[0:43:07] Trustee Patrick: such a vitally important thing so the first bullet is about that it's the leadership and

[0:43:12] Trustee Patrick: so that's what i opened with is that the local trust committee will take a leadership role

[0:43:16] Trustee Patrick: and i said creating um i've already seen we have an attendee who's already sent me an email saying

[0:43:22] Trustee Patrick: is it are we in identifying you know what is the word there so i think that's important to talk

[0:43:27] Trustee Patrick: about a variety of housing options so

[0:43:30] Trustee Luckham: you know laura i'm just going to say one thing right off

[0:43:32] Trustee Luckham: um if you're getting communication external to this party of three people talking it's not fair

[0:43:39] Trustee Luckham: for us to be able to know the breadth and depth and

[0:43:41] Trustee Patrick: i don't want to

[0:43:42] Trustee Luckham: entertain chatting or other

[0:43:43] Trustee Luckham: their messaging

[0:43:44] Trustee Patrick: i'm not i'm just saying there is a long-term islander who attends every one of our

[0:43:48] Trustee Patrick: meetings who has already read this so i'm i'm being transparent um and uh but this was the

[0:43:54] Trustee Patrick: only edit that the this person had suggested in the entire section was this one word and what was

[0:44:00] Voice 9: and what

[0:44:01] Trustee Patrick: is the whether or not it was creating it was identifying or creating that was the only

[0:44:07] Trustee Patrick: suggestion so i'm being transparent here good okay

[0:44:10] Trustee Patrick: and if i

[0:44:10] Trustee Grove: can may i may i butt in at this

[0:44:12] Trustee Grove: point and and that is one of the two words that i have a problem with in that um or with that

[0:44:18] Trustee Grove: statement um it's it's creating is or developing uh or or um proposing it's we don't create

[0:44:29] Trustee Grove: our housing options i don't know what the right word is but staff can help us and the only other

[0:44:34] Trustee Grove: word i would what i would change is local trust committee will take a leadership role i i'd like

[0:44:41] Trustee Grove: that to be takes a leadership role um and uh and i i just don't like i don't like wills and musts

[0:44:49] Trustee Grove: um just for the every time they come up um i will challenge them

[0:44:54] Trustee Patrick: those words are not offensive to me

[0:44:57] Trustee Patrick: um and um yeah i mean what i'm trying to get at is we're creating options not housing and so i think

[0:45:06] Trustee Patrick: that the word is options that is important you're you're right peter we do not build houses right we

[0:45:13] Trustee Patrick: we create the options for them to exist.

[0:45:18] Trustee Patrick: So that's what that was intending to say.

[0:45:21] Trustee Patrick: So if we can find the words that are comfortable

[0:45:24] Trustee Patrick: and that we're looking at the full spectrum,

[0:45:27] Trustee Patrick: that's what that next,

[0:45:28] Trustee Patrick: for residents of all abilities, incomes,

[0:45:32] Trustee Patrick: lifestyles, livelihoods, household types,

[0:45:35] Trustee Grove: whether they're

[0:45:35] Trustee Patrick: families, single people, old people,

[0:45:37] Trustee Patrick: it doesn't, it's everybody.

[0:45:39] Trustee Grove: Okay, let's try to keep our discussion

[0:45:42] Trustee Grove: sort of very focused because we don't have all day.

[0:45:45] Trustee Grove: I don't anyway. But so staff, any bright ideas as to how to deal with those issues?

[0:45:51] Trustee Luckham: Well, I think this is a political issue. I don't think it's fair to ask staff to wordsmith.

[0:45:56] Trustee Luckham: Oh,

[0:45:56] Trustee Grove: it's wordsmithing. And it's, I mean, you know, it's very much, I would certainly welcome

[0:46:02] Trustee Grove: staff's input. We're not asking them whether or not this whole concept is a good idea. But just

[0:46:07] Trustee Grove: just language is what we're talking about, yeah.

[0:46:13] Voice 8: Mr. Chair, sorry, would identifying a better word

[0:46:20] Voice 8: instead of creating?

[0:46:23] Trustee Patrick: I'm not opposed to the word identifying.

[0:46:25] Trustee Grove: Yeah, I'm fine with that.

[0:46:29] Trustee Patrick: And I'm not opposed to the local trust committee

[0:46:32] Trustee Patrick: takes a leadership role in identifying

[0:46:34] Trustee Patrick: a variety of housing, dot, dot, dot.

[0:46:36] Trustee Grove: Well, in that case, we've done bullet one

[0:46:38] Trustee Grove: as far as I'm concerned.

[0:46:40] Trustee Patrick: I'm satisfied if Peter is.

[0:46:43] Trustee Luckham: Yeah. Yeah. You know, I could, I could offer my own suggestions. I actually feel that I was not

[0:46:53] Trustee Luckham: provided the opportunity to offer those suggestions and we are a three person committee. So I am

[0:47:00] Trustee Luckham: satisfied with that particular bullet, but let's make it a conversation amongst ourselves,

[0:47:05] Trustee Luckham: civil and provide opportunity for everyone to speak. So I'm, I'm content with the changes to

[0:47:12] Trustee Luckham: to bullet one. So what about bullet two? The

[0:47:14] Trustee Patrick: second bullet comes from the public legal opinion

[0:47:18] Trustee Patrick: that was in our December Trust Council package from Young and Anderson, and it's

[0:47:22] Trustee Grove: verbatim out

[0:47:24] Trustee Patrick: of that.

[0:47:24] Trustee Grove: I have no problem with the second bullet.

[0:47:26] Trustee Patrick: And I think that's important that Salt Spring's

[0:47:30] Trustee Patrick: taking. This is a political statement, I agree, and it's important.

[0:47:35] Trustee Grove: And I agree with it. Okay,

[0:47:37] Trustee Luckham: so let's just set a bit of a protocol. Let's let each person finish speaking before we interject.

[0:47:42] Trustee Luckham: and we might be in a hurry but if we're in a hurry and we run out of time then

[0:47:47] Trustee Luckham: we'll have to have another meeting and that's the way that's gonna go but I

[0:47:51] Trustee Luckham: think we just need to let each person speak and then have the opportunity you

[0:47:58] Trustee Luckham: know as directed by the chair to others to speak in turn so okay so you're happy

[0:48:10] Trustee Luckham: happy with this, Peter. Laura, obviously, you've crafted this, and you've now stated, which has

[0:48:16] Trustee Luckham: helped me a lot, that this came from the legal interpretation that we have received, which may

[0:48:22] Trustee Luckham: or may not be a public document.

[0:48:24] Trustee Patrick: No, this one is public,

[0:48:25] Trustee Patrick: Peter. Peter, this is the one that was

[0:48:27] Trustee Patrick: publicly released per direction of the EC, and it's in the December Trust Council package,

[0:48:33] Trustee Patrick: public

[0:48:34] Trustee Luckham: package. That's great. So I do just have, and so therefore that gives me confidence in the

[0:48:42] Trustee Luckham: wording in the last thing past the comma there, but to also preserve and protect a socially

[0:48:48] Trustee Luckham: diverse local population. That is not in our mandate. That is an interpretation by somebody

[0:48:53] Trustee Luckham: about that. And there's actually lots of questions about that. But that said, I don't disagree with

[0:48:59] Trustee Luckham: of it because absolutely you're right so if it's um i

[0:49:03] Trustee Patrick: can read you from the legal opinion what it

[0:49:05] Trustee Patrick: said if that gives you more comfort so you see what it says but it does use

[0:49:08] Trustee Patrick: the word socially

[0:49:10] Trustee Patrick: diverse local populations yeah

[0:49:12] Trustee Luckham: but it's an opinion right and so that's fine it's just about

[0:49:16] Trustee Grove: but if we're we've got the word believes there peter luckham so it's fine i mean it's an opinion

[0:49:22] Trustee Grove: but that's what um i believe laura does and so it's a question of whether you believe it or not

[0:49:26] Trustee Grove: Peter.

[0:49:34] Trustee Luckham: Let's not interrupt each other. Good.

[0:49:42] Trustee Luckham: That is a legal interpretation. And I'm just

[0:49:47] Trustee Luckham: making the point that let's not confuse that with the mandate, which says, which the language is

[0:49:52] Trustee Luckham: very different. And so as long as we know that, because, you know, one of the questions that's

[0:50:02] Trustee Luckham: come up here is about setting expectations, because although we might not think we're

[0:50:06] Trustee Luckham: setting expectations the diversity of the expectations that are out there with respect

[0:50:11] Trustee Luckham: to getting on with this with all shapes and forms of housing some of which is as i'm on the record

[0:50:17] Trustee Luckham: as being saying is unsafe and unhealthy housing and so we can't solve all these things without

[0:50:24] Trustee Luckham: recognizing that responsibility so um i'm just reading it one more time yeah um i'm just having

[0:50:47] Trustee Luckham: trouble with the structure of that sentence because it leads you to think

[0:50:51] Trustee Luckham: that in the mandate it says it's a preserve and protect socially diverse

[0:50:55] Trustee Luckham: local population. But if the trustees are satisfied with leading that, maybe the

[0:51:02] Trustee Luckham: word interpreted needs to be underlined or something somewhere to enhance the

[0:51:06] Trustee Luckham: fact that this is not a literal interpretation of the preserve and

[0:51:11] Trustee Luckham: protect mandate. If

[0:51:13] Trustee Grove: I may, Joe.

[0:51:14] Trustee Luckham: I'm happy with it. Go ahead, Peter.

[0:51:16] Trustee Grove: That's why the

[0:51:17] Trustee Grove: word believe is important i think the word believe um deals with your concerns which are valid sure

[0:51:26] Trustee Luckham: okay so let's go to the third bullet then we're gonna if we're gonna accept that as presented

[0:51:30] Trustee Luckham: go ahead laura do you want to provide an introduction to it

[0:51:33] Trustee Patrick: yeah the third bullet is

[0:51:35] Trustee Patrick: really about this piece of working with both trust council and our other local trust committees that

[0:51:40] Trustee Patrick: as peter said housing is not unique to salt spring the problem um we have many other ltcs working on

[0:51:47] Trustee Patrick: on different things and that we're pledging

[0:51:51] Trustee Patrick: to share with them, this isn't a pledge,

[0:51:53] Trustee Patrick: but we're saying we share with them, they share with us,

[0:51:56] Trustee Patrick: we've got the trust council activity.

[0:51:59] Trustee Patrick: So this is just reaffirming that this project

[0:52:01] Trustee Patrick: doesn't stand only on Salt Spring,

[0:52:04] Trustee Patrick: that it has tentacles.

[0:52:07] Trustee Patrick: Understood,

[0:52:07] Trustee Luckham: and I interrupted you,

[0:52:09] Trustee Luckham: but that's understood, thank you.

[0:52:11] Trustee Luckham: Peter, you understand?

[0:52:13] Trustee Grove: Absolutely fine.

[0:52:15] Trustee Luckham: All right, so let's go to the next bullet then.

[0:52:18] Trustee Luckham: Laura?

[0:52:19] Trustee Patrick: This is about, you know, balancing our decisions and recognizing that, you know,

[0:52:24] Trustee Patrick: we're trying to solve not, you know, not just the housing problem, but by choosing solutions that do,

[0:52:31] Trustee Patrick: you know, also protect the environment, address climate change, and, you know,

[0:52:36] Trustee Patrick: we're trying to find solutions that do integrated things.

[0:52:44] Trustee Luckham: Okay, I'm satisfied. Peter?

[0:52:46] Trustee Luckham: um

[0:52:47] Trustee Grove: yeah it's just i've spent a huge amount of my life living and working and uh dealing with

[0:52:54] Trustee Grove: lawyers um for whom i have a great respect so i get a bit very sensitive about must um should be

[0:53:00] Trustee Grove: would be uh much better as soon as you put must in then it exposes us to um a whole host of uh

[0:53:08] Trustee Grove: legal interpretations and um challenges so i would just say decisions should be okay

[0:53:17] Trustee Patrick: um doesn't

[0:53:19] Trustee Patrick: bother me but yeah

[0:53:20] Trustee Luckham: you know I think this is not a bylaw right this

[0:53:25] Trustee Luckham: is just a principled

[0:53:28] Trustee Luckham: statement and I think there is value in that we maybe have a moral social environmental obligation

[0:53:36] Trustee Luckham: to be balanced and acutely aware of yeah so I don't know that must is a bad word this is not

[0:53:44] Trustee Luckham: a bylaw and but no way shape or form are we uh uh what's the word i'm looking for committed

[0:53:52] Trustee Luckham: to actually respond in any meaningful way to any one of these individual statements

[0:53:58] Trustee Grove: and i'm not

[0:53:59] Trustee Grove: going to argue it any further but i do feel that that is a better approach okay

[0:54:04] Trustee Luckham: so what

[0:54:05] Trustee Luckham: so you're suggesting that the word should be yeah should yeah so laura you're happy with that i'm

[0:54:13] Trustee Patrick: I'm not going to argue. I think this is.

[0:54:18] Trustee Grove: These are really irritating little changes, Laura, and I could agree with you more, but I have been burned so many times and I know it's not a bylaw, but it's a statement that we are making together and we

[0:54:31] Trustee Grove: have to be sensitive to it.

[0:54:32] Trustee Patrick: I'm, like I said, open to this didn't exist before 6am.

[0:54:36] Trustee Patrick: so the next statement is just about um you know that we're setting the stage that this is a process

[0:54:43] Trustee Patrick: that you know we are communicating and dialoguing with um first nations everyone um you know i i

[0:54:52] Trustee Patrick: struggled a little bit with this of trying to keep it short and not going in lengthy and say

[0:54:56] Trustee Patrick: reconciliation and who is the community so it's a spectrum of the community those that's a words

[0:55:01] Trustee Patrick: just meant to me we're trying to make sure we're you know talking to lots of different people

[0:55:08] Trustee Patrick: and that we also recognize that you know this is a dialogue and that you know we we're we're not

[0:55:15] Trustee Patrick: going to make differences disappear if we try to deal with the two bookends of the every problem

[0:55:20] Trustee Patrick: we're going to be spending years what we're trying to do is bring people together on on mutual

[0:55:27] Trustee Patrick: mutual understanding so that's our common understanding so that's what this statement

[0:55:31] Trustee Patrick: is about is that we're committed to this that it's a dialogue that to get where we're going

[0:55:35] Trustee Patrick: and that we're trying to drive people to a common understanding or get to a common understanding

[0:55:42] Trustee Grove: and i totally support it

[0:55:44] Trustee Luckham: okay i mean you could

[0:55:47] Trustee Patrick: edit is there is there a pair sorry the the

[0:55:50] Trustee Patrick: english isn't great at the beginning because i was cut and pasting turning around and uh you know

[0:55:54] Trustee Patrick: there might need me to be a comment comma after will but uh i'm not the english major so i'm open

[0:56:00] Trustee Patrick: to well

[0:56:01] Trustee Luckham: thank you for that laura i think you're you underestimate yourself um um i i could think

[0:56:10] Trustee Luckham: sometimes english is my second language because i struggle with uh language often but i would

[0:56:16] Trustee Luckham: suggest that that second sentence actually be changed and that um i'll just try this out that

[0:56:23] Trustee Luckham: that through dialogue, we can search for,

[0:56:28] Trustee Luckham: oh, hold on, I'm on the wrong sentence facility.

[0:56:30] Trustee Luckham: The LTC understands that this,

[0:56:35] Trustee Luckham: so the LTC understands that through this dialogue,

[0:56:40] Trustee Luckham: consensus may be difficult.

[0:56:42] Trustee Luckham: I think I would just make that statement

[0:56:44] Trustee Luckham: rather than inferring that differences may disappear

[0:56:47] Trustee Luckham: because that seems kind of nebulous.

[0:56:50] Trustee Luckham: And so I would suggest that that say something like

[0:56:52] Trustee Luckham: the LTC understands that achieving consensus through this dialogue may be difficult.

[0:57:02] Trustee Grove: So difficult and then what? And then

[0:57:05] Trustee Luckham: just follow with the next sentence that through dialogue we

[0:57:09] Trustee Luckham: can search for common understanding and that I think captures the essence of what you're trying

[0:57:13] Trustee Luckham: to say. Laura are you okay with that? Yep.

[0:57:16] Trustee Grove: Yeah I am.

[0:57:18] Trustee Luckham: All right and I'm trusting somebody's keeping

[0:57:21] Trustee Luckham: keeping notes here, Sarah. If you need clarity, let me know. So then that's that fifth bullet.

[0:57:29] Trustee Luckham: And I'm actually going to circle around to the end to ask staff if they need any clarity on

[0:57:34] Trustee Luckham: anything that we've said here. But I think that so far we're in reasonably good standing. But

[0:57:40] Trustee Luckham: let's keep going to the next bullet. Laura?

[0:57:42] Trustee Patrick: So this next one is about what we are legislated

[0:57:46] Trustee Patrick: to do, but also stretching that we need to look outside our boundaries. We need to look at other

[0:57:51] Trustee Patrick: jurisdictions and that you know um uh so that's you know and also kind of this the throwing that

[0:58:02] Trustee Patrick: art of the possible in there that you know so it's we're looking outside we're looking for good

[0:58:06] Trustee Patrick: examples but you know we're not just um working with what we have we've got to look elsewhere

[0:58:13] Trustee Patrick: i'm

[0:58:23] Trustee Luckham: just reading sorry no

[0:58:24] Trustee Patrick: this one ends up being long because it's it

[0:58:27] Trustee Luckham: is long yeah there's an awful

[0:59:01] Trustee Luckham: lot said in there, but Peter, do you have any? Well, um,

[0:59:06] Voice 5: yeah.

[0:59:11] Trustee Grove: I'm having a problem with and to

[0:59:13] Trustee Grove: offer land, oh, and to offer land use incentives. What is, what do you mean by incentives?

[0:59:21] Trustee Patrick: This is where, you know, the mechanisms we have as in density swaps and amenities and additional

[0:59:28] Trustee Patrick: density you know that's you can get into the details of it but it's those we have other tools

[0:59:33] Trustee Patrick: that we can put benefits to affordable housing for example and those

[0:59:44] Trustee Patrick: are those are incentives

[0:59:45] Trustee Patrick: yeah

[0:59:46] Trustee Grove: yeah no true my my underlying concern is that people see this and think oh wow um they can

[0:59:52] Trustee Grove: they can really provide some incentives like what are we talking about here money or are we talking

[0:59:57] Trustee Grove: talking about deals.

[1:00:00] Trustee Grove: i i just i don't i get very worried about raising expectations so well

[1:00:07] Trustee Patrick: this this is what we can do

[1:00:08] Trustee Patrick: i mean we have these powers so how we use them yeah sure i mean you're

[1:00:16] Trustee Grove: right i mean and unless

[1:00:17] Trustee Grove: somebody's got a better idea peter luckham do you have some a comment on that particular issue

[1:00:22] Trustee Luckham: i'm just wondering structurally uh to start with and then and then i do have a thought

[1:00:28] Trustee Luckham: but structurally whether or not we couldn't either break this up into individual bullets

[1:00:33] Trustee Luckham: or create sub-bullets associated with an initial statement.

[1:00:39] Trustee Luckham: I'm just looking that I think that the first sentence is a good overarching statement.

[1:00:46] Trustee Luckham: And then maybe these other items need to be sub-bullets below that bullet to make it more digestible

[1:00:53] Trustee Luckham: because it is a lot uh in a paragraph in small print uh to be able to grasp the connectivity of

[1:01:02] Trustee Luckham: it um and so i'm just going to ask laura well

[1:01:08] Trustee Patrick: again i don't think we have to worry about

[1:01:10] Trustee Patrick: this is how do we feel you know this is how how do we feel well

[1:01:17] Trustee Luckham: sure but i'm presuming you're

[1:01:18] Trustee Luckham: attending this to be a public document well

[1:01:20] Trustee Patrick: the project charter exists on our our website yeah

[1:01:24] Trustee Luckham: yeah okay so i'm just trying to make it more digestible not only for myself but others but

[1:01:30] Trustee Luckham: i think what i want to

[1:01:31] Trustee Luckham: ask here uh is uh to the regional planning manager i think is the

[1:01:36] Trustee Luckham: interpretation of the use of incentives there are we on good solid ground with that statement

[1:01:45] Voice 3: Absolutely.

[1:01:46] Trustee Luckham: Thank you very much.

[1:01:47] Trustee Luckham: That's what I needed to hear.

[1:01:48] Trustee Luckham: Absolutely.

[1:01:49] Trustee Luckham: Love that word.

[1:01:51] Trustee Luckham: Okay.

[1:01:51] Trustee Luckham: So then I'm going to say then I think we're okay with that first sentence.

[1:01:55] Trustee Grove: Okay.

[1:01:56] Trustee Luckham: And then if we look at the second sentence there.

[1:02:01] Trustee Grove: Starting with zoning.

[1:02:03] Trustee Luckham: Yes.

[1:02:07] Trustee Luckham: I'm okay with that sentence.

[1:02:11] Trustee Grove: I would like to ask staff if they're okay with that sentence.

[1:02:16] Trustee Luckham: Okay.

[1:02:16] Trustee Luckham: Okay, Stefan, I'm going to go to you, sort of to try to differentiate between the project charter and the broader.

[1:02:24] Voice 3: Sorry, I was after absolutely I zoned out for there for a second.

[1:02:30] Voice 3: Second

[1:02:30] Trustee Luckham: sentence with respect to the question, Peter.

[1:02:36] Trustee Grove: I've just are you happy with that second sentence and by the way before we go there, I would like to change the word must to may.

[1:02:44] Trustee Luckham: Where?

[1:02:44] Trustee Luckham: where? Must use

[1:02:46] Trustee Grove: proactively. Must use proactively. I mean, we can't, must, it just totally ties us

[1:02:51] Trustee Grove: down. May is what I would like to see there.

[1:02:58] Voice 3: So the question for me was zoning subdivision

[1:03:03] Voice 3: and other land use bylaws are powerful foundational tools our community can use proactively to achieve

[1:03:11] Voice 3: a diverse and sustainable supply of housing

[1:03:14] Voice 3: and to curtail residential development

[1:03:17] Voice 3: that is out of step with the community's climate change.

[1:03:19] Voice 3: I have no issues from a staff perspective

[1:03:23] Voice 3: on that statement at all.

[1:03:26] Trustee Grove: Excuse me.

[1:03:27] Voice 3: Maybe Trustee or Planner Garbo, I don't...

[1:03:30] Trustee Grove: May I just butt in for a second, Chair?

[1:03:34] Trustee Grove: So I like what Stefan actually said,

[1:03:38] Trustee Grove: maybe by accident, community can proactively achieve.

[1:03:41] Trustee Grove: So I would just remove the two words and must.

[1:03:45] Trustee Grove: I would just say can use proactively.

[1:03:48] Trustee Grove: And

[1:03:48] Trustee Luckham: you've got a thumbs up from Laura there.

[1:03:50] Trustee Luckham: And I do agree with that.

[1:03:52] Trustee Luckham: Yeah.

[1:03:52] Trustee Luckham: So I think perhaps, Stefan, you're questioning the tail end of that comment about enter curtail residential development that is out of step with the community's climate action and equity needs.

[1:04:06] Trustee Luckham: Certainly, you've got the climate action group.

[1:04:10] Trustee Luckham: I forget their name right now on Salt Spring that has endorsed a climate action plan.

[1:04:17] Trustee Luckham: How we understand that equity needs is something I'm not totally sure on, whether there's consensus at a community level about what that might be on both of those topics.

[1:04:28] Trustee Luckham: Can you help me there, Laura?

[1:04:32] Trustee Patrick: Sorry.

[1:04:33] Trustee Patrick: I mean, that's part of that is part of this project.

[1:04:35] Trustee Patrick: you know we are you know having to revisit that's part of looking back and you know go so to go fast

[1:04:40] Trustee Patrick: is to get that commitment of what that means um so it's just recognizing as we are with our policy

[1:04:47] Trustee Patrick: statement and everything that you know climate and equity these issues weren't potentially well

[1:04:52] Trustee Patrick: addressed in our 1993 versions um so this is just recognizing that and that and that's part of

[1:05:04] Trustee Patrick: the positive when we say we've got 20 years of reports that you know we have you know action's

[1:05:09] Trustee Patrick: been not you know maybe as much as the 20 years but now we know climate and equity is also so

[1:05:16] Trustee Patrick: important and that you know we're we're looking at this in a more holistic way okay

[1:05:22] Trustee Luckham: then i'm i

[1:05:24] Trustee Luckham: don't have any concerns with it i just wanted to know that we understood what that meant and so

[1:05:29] Trustee Luckham: So, Peter, are you satisfied

[1:05:30] Trustee Luckham: with that sentence, with the change that you've proposed?

[1:05:35] Trustee Luckham: And, Laura, you gave us a thumbs up.

[1:05:36] Trustee Luckham: So let's go to the next sentence, beginning with the trustees.

[1:05:43] Trustee Luckham: I think we're always open to that.

[1:05:46] Trustee Luckham: And I suppose if we want to make that statement, that's fine, if you're asking the staff to agree with that.

[1:05:52] Trustee Luckham: But I don't expect that they wouldn't be willing and open to learn from this process.

[1:05:59] Trustee Luckham: Yeah,

[1:06:00] Trustee Patrick: I think the gist of this is about, you know, as Peter said in the beginning, this is hard. This isn't easy. It's a problem. And it means we've all got to be open. You know, our minds are open to finding new ways. So that's what this is about.

[1:06:18] Trustee Patrick: sure

[1:06:18] Trustee Luckham: and you know i think all of you know staff and trustees know i'm always protective of our

[1:06:25] Trustee Luckham: staff and i don't want anything to ever be construed as suggesting anything negative or

[1:06:32] Trustee Luckham: judging in any way shape or form but i do think that staff always are willing to learn and open

[1:06:38] Trustee Luckham: to new concepts so i just want to be careful about making that statement

[1:06:41] Trustee Patrick: yeah the pause i mean what

[1:06:43] Trustee Patrick: What I'm trying to get at is I absolutely trust and respect staff.

[1:06:47] Trustee Patrick: I want to hear, you know, when they're sitting around, when the pandemic's over and they're

[1:06:51] Trustee Patrick: sitting around the coffee table and they're having those brilliant, wonderful ideas, I

[1:06:54] Trustee Patrick: want them to know that we are freeing them to have those ideas and to bring them back.

[1:07:00] Trustee Patrick: That's how I see this statement.

[1:07:01] Trustee Patrick: Not that, oh, they're not doing it.

[1:07:03] Trustee Patrick: It's we as leaders are saying, please share those ideas and concepts.

[1:07:13] Trustee Luckham: So then I'm just going to wordsmith, suggest a wordsmith. I don't have an exact solution.

[1:07:18] Trustee Grove: May I make a point before we can start wordsmithing?

[1:07:26] Trustee Luckham: Go ahead.

[1:07:27] Trustee Grove: Thanks. I'm okay with it, but I really don't think it's adding. I'd rather, quite frankly, not have it at all that sentence or the next one. I just don't think it adds value.

[1:07:40] Trustee Grove: and I think these are assumptions that we should be making but I mean if we're

[1:07:46] Trustee Grove: if we're wedded to these two sentences and so be it but I just don't think they

[1:07:50] Trustee Grove: should be there I've always felt that less is more thanks

[1:07:54] Trustee Patrick: mr. mr. chair I mean

[1:07:57] Trustee Patrick: that what this is giving direction to the project and this is directing that

[1:08:02] Trustee Patrick: the staff you know aren't that that we're saying we we want to look outside

[1:08:06] Trustee Patrick: side of our jurisdiction and that we're open to new concepts that that's so that to me that these

[1:08:12] Trustee Patrick: are important not not um yeah that we need them so

[1:08:19] Trustee Luckham: you know it's it's a broad thing because i think

[1:08:22] Trustee Luckham: you said there that it also includes the community our working groups our task forces everybody

[1:08:28] Trustee Luckham: including trustees everybody in this circle needs to be open to that and i can't help but wonder

[1:08:35] Trustee Luckham: whether what that should say is that trustees will encourage and develop the community

[1:08:39] Trustee Luckham: to be willing to learn and be open to new concepts. Just to kind of re-characterize it

[1:08:47] Trustee Luckham: so that it isn't identifying the trust. This is a trustee's wish and that we're not identifying

[1:08:54] Trustee Luckham: a specific group being honest trust staff when what we're talking about is that everybody in

[1:08:59] Trustee Luckham: in this circle, being open to learning

[1:09:02] Trustee Luckham: and developing new concepts.

[1:09:04] Trustee Luckham: And I just tossed those words out.

[1:09:06] Trustee Luckham: I'm not committed to that,

[1:09:07] Trustee Luckham: but that's sort of where I'm going with that statement,

[1:09:10] Trustee Luckham: because I agree with that,

[1:09:11] Trustee Luckham: but I just, I don't want it there to be

[1:09:13] Trustee Luckham: any negative connotation associated with it.

[1:09:16] Trustee Patrick: I'm happy if you just want to say,

[1:09:18] Trustee Patrick: we all need to be open if you want to be quite simple.

[1:09:25] Trustee Patrick: But I was just trying to say, there's all classes,

[1:09:27] Trustee Patrick: classes, whether it's ourselves, our staff, and even the people that live in our community.

[1:09:33] Trustee Patrick: That's why I kind of had all them listed directly. But if you want to say, we must,

[1:09:39] Trustee Patrick: or we must, or we, I'm sorry, we should be, whatever the word is, willing to learn and

[1:09:44] Trustee Patrick: be open to new concepts.

[1:09:46] Trustee Grove: I don't mind must there.

[1:09:50] Trustee Luckham: Yeah, so I'm actually sort of backpedaling a little bit and realized that it actually

[1:09:54] Trustee Luckham: isn't necessarily the trustees but that that the ltc um will support uh um an environment you know

[1:10:06] Trustee Luckham: i'm sorry the the ltc will support the an environment of uh learning um it's all falling

[1:10:15] Trustee Luckham: apart for me well

[1:10:17] Trustee Patrick: in this case i mean i i specifically use the word trustees because

[1:10:20] Trustee Patrick: because each of us individually need to be open-minded

[1:10:24] Trustee Patrick: is why I use the word trustees in this case, not the LTC.

[1:10:29] Trustee Luckham: So let me try this then.

[1:10:30] Trustee Luckham: The trustees will support the community

[1:10:38] Trustee Luckham: to be willing to learn and be open to new concepts.

[1:10:48] Voice 5: I'm fine with that.

[1:10:53] Trustee Luckham: You okay, Laura?

[1:10:54] Trustee Patrick: I'm just trying to look at what you have there.

[1:10:56] Trustee Patrick: As long as we're clear that we're encouraged

[1:11:01] Trustee Patrick: we're encouraging the staff to yes as

[1:11:03] Trustee Patrick: well so that's the it's it's a broad use of the word

[1:11:06] Trustee Patrick: community uh

[1:11:08] Trustee Luckham: yeah and i think that that's a given like what i want to do is respect that that that's

[1:11:15] Trustee Luckham: a given so if did you manage to capture that oh i see it's up on your screen over there that's why

[1:11:22] Trustee Luckham: i can't see the changes on my screen uh too many screens okay i'm satisfied with that so the fine

[1:11:31] Trustee Luckham: Is that the final sentence?

[1:11:32] Trustee Luckham: The trustees, no.

[1:11:34] Trustee Luckham: Yeah, new concepts come from exploring lessons learned

[1:11:38] Trustee Luckham: from other, from other.

[1:11:42] Trustee Patrick: Oops, sorry.

[1:11:43] Trustee Patrick: Yeah, there's a couple of froms there

[1:11:44] Trustee Patrick: from other jurisdictions.

[1:11:46] Trustee Patrick: Other

[1:11:46] Trustee Luckham: jurisdictions with which we have,

[1:11:48] Trustee Luckham: we have key things in common

[1:11:50] Trustee Luckham: and by exploring the art of the possible.

[1:11:54] Trustee Luckham: Maybe that could just say rather,

[1:11:55] Trustee Luckham: I never like to use the word things

[1:11:57] Trustee Luckham: because it's nondescriptive.

[1:12:00] Trustee Luckham: learned from other jurisdictions with which we have common with something in uh calm something

[1:12:12] Trustee Luckham: common rather than being non-specific we have common interests and by exploring the art of the

[1:12:17] Trustee Luckham: possible yeah with which we have common interests and by exploring the art of the possible i don't

[1:12:25] Trustee Luckham: have any problem with that if that's what's okay with everybody yeah okay that's

[1:12:31] Trustee Grove: fine okay thanks

[1:12:32] Trustee Luckham: let's go to the next bullet they're from the last the ltc i mean

[1:12:36] Trustee Patrick: this this next bullet really does

[1:12:37] Trustee Patrick: get to what peter was saying the beginning is you know we don't build houses but you know by

[1:12:43] Trustee Patrick: cooperating with all the other levels of government and everybody else um and you know actively

[1:12:49] Trustee Patrick: seeking partnerships that's where change occurs that's that's where the houses get built

[1:12:56] Trustee Luckham: Okay, Peter.

[1:12:58] Trustee Grove: Yeah, I know that some other than

[1:13:01] Trustee Luckham: I'd

[1:13:02] Trustee Grove: say, I'd

[1:13:03] Trustee Luckham: say should,

[1:13:05] Trustee Luckham: should. Okay. So then, that's great. So let's go to the next one. LCC

[1:13:12] Trustee Luckham: can provide Laura.

[1:13:15] Trustee Patrick: This is about recognizing that, you know, we play a role in how when when people

[1:13:22] Trustee Patrick: are trying to do things that you know we need to be clear and detailed in our processes and

[1:13:27] Trustee Patrick: guidelines that you know we need to be working toward processes that are um that that make sense

[1:13:36] Trustee Patrick: and help facility so this is getting to the process piece of the housing of our authorities

[1:13:41] Trustee Patrick: and the stuff we do when we create guidelines and all of this stuff that it makes sense it's readable

[1:13:47] Trustee Patrick: it works so that's what i was getting at

[1:13:50] Voice 5: yeah peter i'm just reading sorry

[1:13:53] Trustee Grove: um

[1:13:59] Trustee Grove: when i see impacted residents i think of i won't tell you what i think of um

[1:14:07] Trustee Grove: um you can just say

[1:14:10] Trustee Luckham: we can just say residents and residents

[1:14:12] Trustee Grove: let's get rid of the word impacted

[1:14:13] Trustee Grove: sure

[1:14:14] Trustee Luckham: yeah so yeah in principle i'm totally fine with that but the interesting thing is is

[1:14:26] Trustee Luckham: therein lies the significant work um yeah the interpretation of our policies and guidelines

[1:14:34] Trustee Luckham: lines is always the biggest challenge but this

[1:14:39] Trustee Patrick: is this is a fundamental piece this report coming

[1:14:42] Trustee Patrick: out of ubcm the early interim report that the housing expert panel had in december got to this

[1:14:48] Trustee Patrick: this was one of the key things that was heard from is as an impediment to housing was the

[1:14:55] Trustee Patrick: complexities that have been built into the systems and that recognizing that so that that's what this

[1:15:01] Trustee Patrick: is really getting about and addressing and

[1:15:05] Trustee Luckham: that's exactly what i'm saying is that that

[1:15:07] Trustee Luckham: applies across the spectrum with all levels of government in all uh disciplines correct

[1:15:14] Trustee Patrick: is

[1:15:15] Trustee Luckham: the challenge absolutely so let's be so i'm glad that that's there but let's be conscious of

[1:15:21] Trustee Luckham: it but um it's almost impossible to get right or perfect no

[1:15:25] Trustee Patrick: true but it's we're giving direction

[1:15:27] Trustee Patrick: to staff that as we create things that they should have that filter in their in their mind

[1:15:31] Trustee Patrick: that we're trying to work to being clear and well

[1:15:34] Trustee Luckham: again i think they do do that as part of what

[1:15:36] Trustee Luckham: they're trained to do and hold as a principle don't

[1:15:39] Trustee Patrick: disagree but we're setting the tone for

[1:15:41] Trustee Patrick: the project all

[1:15:43] Trustee Luckham: right the lc so the final one final

[1:15:46] Trustee Patrick: one is just about recognizing that we don't

[1:15:50] Trustee Patrick: just think we solve the problem and move on we've got to keep the rearview mirror operating and uh

[1:15:57] Trustee Patrick: uh, uh, making sure that we're prepared that we're, you know, that if something doesn't work,

[1:16:02] Trustee Patrick: let's, let's adapt, fix. And, uh, so that, that's what this is about.

[1:16:09] Trustee Luckham: Okay. Um, so that completes

[1:16:12] Trustee Luckham: that bulleted list. Um, I'm

[1:16:14] Trustee Grove: sorry, I haven't, I would actually like to have to say something

[1:16:17] Trustee Grove: about that. Um,

[1:16:20] Trustee Grove: the, um, one, I, I just didn't think it's necessary. Um, and, uh, as I say,

[1:16:26] Trustee Grove: I don't it's a matter of style as some my old tutor used to say and if this is what we want to

[1:16:32] Trustee Grove: say that's fine but the LTC understands what well

[1:16:44] Trustee Patrick: we understand that I guess or unless you want to

[1:16:47] Trustee Patrick: say prepared that we're prepared to adapt and refine tools maybe that if that makes it well

[1:16:52] Trustee Grove: I'd be happy to be stronger and say will no

[1:16:57] Trustee Patrick: that's fine we'll we'll adapt and refine sure

[1:17:00] Trustee Patrick: Sure. The LTC will adapt.

[1:17:06] Trustee Luckham: That's a good, strong statement. I prefer that.

[1:17:09] Trustee Patrick: No, that's good.

[1:17:13] Trustee Patrick: Okay, I'm done.

[1:17:15] Trustee Luckham: So we're content.

[1:17:16] Trustee Luckham: So we're content that this is a message that we're sending with respect to the principles that we will be embracing advancing this project.

[1:17:28] Trustee Luckham: Is that correct?

[1:17:30] Voice 5: Yeah.

[1:17:31] Voice 5: Okay.

[1:17:32] Trustee Luckham: So I want to do now is provide an opportunity for staff to ask any questions about these principles that what we're saying is that we're going to potentially adopt as part of the Project Carter.

[1:17:48] Trustee Luckham: Is there any questions that you have with respect to, as stated in the second to last line there, about clarity in the detail to help you advance this project?

[1:18:05] Trustee Luckham: This is the chance to clarify that.

[1:18:07] Trustee Luckham: Stefan Cermak.

[1:18:08] Voice 3: Thank you, Mr. Chair.

[1:18:09] Voice 3: I would just like to relabel that section to principles and purpose, because it's swayed from one to both.

[1:18:18] Voice 3: both. And it's a very useful document. I understand the purpose of the exercise, but

[1:18:21] Voice 3: labeling it principles and purpose would greatly help staff.

[1:18:26] Trustee Luckham: I think that that's completely fair and appropriate. And trustees, do you agree with that?

[1:18:31] Trustee Luckham: Yeah. Okay. Any other questions that you have, Stefan? No. And I defer to you,

[1:18:41] Trustee Luckham: Louisa, through you to the LTC. Is there any questions that she has?

[1:18:46] Voice 8: No, thank you, Mr. Chair.

[1:18:48] Voice 8: Perfect.

[1:18:50] Trustee Luckham: Then I think we'll make these amendments at the end and we'll say as amended, I guess is

[1:19:01] Trustee Luckham: what we'll say. And thank you, Sarah, for keeping us on track there with those sections. So what's

[1:19:09] Trustee Luckham: the pleasure now of the LTC? Do we want to go now to staff to cover off the portion of the report

[1:19:17] Trustee Luckham: that they brought to us peter grove um

[1:19:19] Trustee Grove: yeah i have where in this whole process is the element of

[1:19:23] Trustee Grove: urgency addressed we have people right now who are saying fix it my response is saying um people

[1:19:31] Trustee Grove: this is going to take time we can't just fix it so um somewhere in this document and laura i think

[1:19:38] Trustee Grove: has got an answer she's got a hand up um is we need to emphasize that um one of the you know the

[1:19:45] Trustee Grove: the task force first job I'm hoping will be looking at

[1:19:50] Trustee Grove: to the short term and what the immediate,

[1:19:53] Trustee Grove: what the immediate burning points are

[1:19:56] Trustee Grove: and how they can be dealt with.

[1:19:58] Trustee Grove: But so I'd like that language somehow in there.

[1:20:01] Trustee Luckham: Well, maybe that is, Laura Patrick, did you have-

[1:20:04] Trustee Patrick: Yeah, this was the next piece and I'm sorry,

[1:20:07] Trustee Patrick: I don't have words to offer

[1:20:08] Trustee Patrick: because I was focusing on those words

[1:20:10] Trustee Patrick: since six o'clock this morning

[1:20:12] Trustee Patrick: and I was getting tired already.

[1:20:16] Trustee Patrick: So this is the next question, and that is, what is it we're trying to, what is the first piece of work? When the task forces and the communications and all, what is coming out of this?

[1:20:27] Trustee Patrick: And so I think I'm leaning towards saying that I'd like to see some sort of an action plan of some kind, but through the development of that action plan, that there is the ability to move on immediate actions when they become, like I said, obvious,

[1:20:53] Trustee Patrick: or that we get to that common understanding

[1:20:56] Trustee Patrick: that this immediate activity could occur.

[1:21:00] Trustee Patrick: So I don't know the words.

[1:21:02] Trustee Patrick: I'm not sitting, like I said,

[1:21:04] Trustee Patrick: I don't have anything drafted in front of me.

[1:21:05] Trustee Patrick: So what, you know, that we can identify

[1:21:07] Trustee Patrick: and prioritize options,

[1:21:09] Trustee Patrick: an action plan that identifies and prioritize options,

[1:21:13] Trustee Patrick: including the identification and implementation

[1:21:18] Trustee Patrick: of any immediate actions or near-term,

[1:21:21] Trustee Patrick: or I don't know what word would be there,

[1:21:23] Trustee Patrick: there, but I'm open to thought.

[1:21:27] Trustee Luckham: Peter, did you have anything that you thought? Not really, but

[1:21:32] Trustee Grove: at what point and in what form does the task force get their marching orders? Because

[1:21:39] Trustee Grove: that would be the point. I think the task force should be instructed to consider

[1:21:43] Trustee Grove: urgent issues right away and to feel free to make recommendations to the LTC if they believe

[1:21:51] Trustee Grove: that there's something that could be done right away to assist with emergency issues if you get

[1:22:00] Trustee Grove: my gist so where's my question really is is in what form does the task force get its marching

[1:22:07] Trustee Grove: orders I

[1:22:12] Trustee Luckham: don't know I kind of thinking I'm get we're getting a wee bit ahead of ourselves here

[1:22:17] Trustee Luckham: because I think that planner Garbo might be able to assemble the actual project charter and the

[1:22:25] Trustee Luckham: the sequence of events together in a way that would help us understand how that's going

[1:22:29] Trustee Luckham: to go.

[1:22:29] Trustee Luckham: I think your initial question there, Peter, was how do we make a statement about that

[1:22:35] Trustee Luckham: the LTC, through this process, is going to facilitate opportunities to advance priority

[1:22:46] Trustee Luckham: priority issues that reveal themselves through the work of the LTC and the task force and all

[1:22:56] Trustee Luckham: of the committees. I'm paraphrasing a bit there, but I'm sort of thinking that that's what you

[1:23:01] Trustee Luckham: want to do is make a public statement in this principles piece that says that we are going to

[1:23:07] Trustee Luckham: allow ourselves to be nimble in when it becomes apparent that there are priority issues that

[1:23:14] Trustee Luckham: should be dealt with, that we will somehow facilitate that as a, you know, in an ideal

[1:23:23] Trustee Luckham: situation, it's a parallel activity. But we also have to recognize the limits on the resources

[1:23:29] Trustee Luckham: available to do this. But those are the decisions that will evolve as time goes by. So I'd look for

[1:23:35] Trustee Luckham: some words there from either of you as to how you might see a bullet that says, captures that

[1:23:42] Trustee Luckham: method.

[1:23:46] Trustee Grove: Sorry, I'm sort of brainstorming a bit if I may, but we don't refer to a task force.

[1:23:59] Trustee Grove: Along the lines of, I don't want to refer to a task force in this document because then we have

[1:24:05] Trustee Grove: to explain task force and all that

[1:24:09] Trustee Grove: entails. So as a general statement, the words aren't right,

[1:24:16] Trustee Grove: But during this process, possibilities and solutions which may become apparent will be addressed by the LTC promptly in order to address the current housing emergency on the island.

[1:24:33] Trustee Grove: Yeah,

[1:24:37] Trustee Luckham: that's hard to grasp that when it's being spoken, but maybe Sarah could help us by putting

[1:24:44] Trustee Luckham: something up on the screen, but it does strike me that what you want to say is that the LTC will

[1:24:52] Trustee Luckham: prioritize actions that would support short-term solutions regarding the urgency of housing needs

[1:25:04] Trustee Luckham: or something that would work for me yeah

[1:25:07] Trustee Patrick: I think you're you're getting you're on

[1:25:09] Trustee Patrick: the right touch so okay

[1:25:12] Trustee Luckham: Sarah did you manage to capture that I think that's

[1:25:16] Trustee Patrick: Louisa typing away actually

[1:25:20] Trustee Luckham: sorry

[1:25:24] Voice 8: mr. chair could I ask you to repeat that

[1:25:27] Trustee Luckham: Yeah that red on the blue background is hard to read.

[1:25:32] Voice 7: I do have it on my screen that is just a word document if that is helpful.

[1:25:38] Voice 7: I

[1:25:39] Trustee Grove: would like to see that.

[1:25:40] Trustee Luckham: Let's see what you have there Sarah.

[1:25:42] Trustee Luckham: Okay.

[1:25:43] Trustee Luckham: And I apologize that's obviously involves screen sharing flips.

[1:25:58] Trustee Luckham: The local trust committee will prioritize actions.

[1:26:01] Trustee Luckham: Oh there we go you got more of it.

[1:26:02] Trustee Luckham: the local trust committee will prioritize actions that would support short-term solutions to address

[1:26:08] Trustee Luckham: emergency well urgent housing needs i would say rather than emergency because that has

[1:26:13] Trustee Luckham: different connotations yeah

[1:26:16] Voice 5: do

[1:26:18] Trustee Luckham: we have consensus on that it looks

[1:26:22] Trustee Grove: good to me where where would we

[1:26:24] Trustee Grove: where would we plug it in at

[1:26:26] Trustee Luckham: the top well

[1:26:29] Trustee Grove: i mean let's be specific yeah

[1:26:31] Trustee Patrick: as they're identified

[1:26:36] Trustee Patrick: identified.

[1:26:37] Trustee Luckham: Thank you.

[1:26:38] Trustee Patrick: That would support so the action sorry we'll we'll prioritize actions as

[1:26:45] Trustee Patrick: they're identified that would support short-term short-term solutions. I don't know if we have to

[1:26:53] Trustee Patrick: say short-term so that would. Well

[1:26:56] Trustee Luckham: just take out short-term just say solutions.

[1:26:58] Trustee Patrick: Solutions because

[1:27:00] Trustee Patrick: you know I think we're trying to work we don't want anything to be you know that will address

[1:27:05] Trustee Patrick: So yeah, solutions to address urgent housing needs.

[1:27:11] Trustee Luckham: I think it could sit there or anywhere else in the document.

[1:27:16] Trustee Grove: I'd get rid of the word would.

[1:27:19] Trustee Luckham: That will?

[1:27:21] Trustee Grove: That support.

[1:27:22] Trustee Luckham: Oh, I see.

[1:27:23] Trustee Luckham: Well, that's fine too, yeah.

[1:27:29] Trustee Grove: Yeah, no, that's good.

[1:27:30] Trustee Grove: I like the sentence.

[1:27:31] Trustee Luckham: Where do you want it in the document?

[1:27:33] Trustee Luckham: Is it at the end fine?

[1:27:35] Trustee Grove: Laura, where do you want it?

[1:27:36] Trustee Grove: It's your document, basically.

[1:27:37] Trustee Luckham: I think that's fine.

[1:27:38] Trustee Patrick: I mean, it's there.

[1:27:40] Trustee Patrick: No, I think that's fine.

[1:27:41] Trustee Patrick: I think that is the right place to say, we've got all these principles and that's how I read that.

[1:27:46] Trustee Patrick: So I think that's fine.

[1:27:48] Trustee Grove: Sorry, right at the end, you're suggesting, Laura?

[1:27:50] Trustee Patrick: I think it's fine at the end.

[1:27:51] Trustee Grove: Good. Excellent.

[1:27:53] Trustee Grove: All

[1:27:55] Trustee Luckham: right, everybody. Thank you.

[1:27:57] Trustee Luckham: Is there anything else with that initial, I guess we need to flip back to Louisa's one there where we've called it something different now.

[1:28:13] Trustee Patrick: Principles and purpose.

[1:28:14] Trustee Luckham: Yeah. Thank you.

[1:28:15] Trustee Luckham: So are we satisfied with that?

[1:28:17] Voice 5: Yeah.

[1:28:19] Trustee Luckham: So, is this an appropriate time to now go to Plano Garbo's work that she's brought before us with respect to the charter? Or is there a necessity to do something different at this point? Because there was talk about a strategic plan, but I think maybe let's give Plano Garbo the opportunity to speak to her report.

[1:28:44] Trustee Luckham: And if we feel that there needs to be an additional step in here, which is a strategic plan, then maybe that needs to be incorporated into the project charter.

[1:28:54] Trustee Luckham: Because obviously, if we're creating a strategic plan, we want to engage with the individuals and the groups that we've asked to pull together to have this conversation.

[1:29:05] Trustee Luckham: Is that okay with trustees?

[1:29:07] Trustee Luckham: Senator Garbo?

[1:29:08] Trustee Luckham: Okay.

[1:29:09] Trustee Luckham: Senator Garbo, over to you.

[1:29:10] Voice 8: Thank you, Mr. Chair.

[1:29:13] Voice 8: if I understand correctly in changing the project charter yesterday it's in the project charter that

[1:29:21] Voice 8: we have that option if we go to the strategy plan or OCP and it's my understanding and

[1:29:29] Voice 8: Trustee Patrick can correct me if I'm wrong my understanding is the first step in the revised

[1:29:36] Voice 8: project charter is to develop the task force and we go through the brainstorming session and if the

[1:29:42] Voice 8: outcome is the strategic plan then it will be the strategic plan. Am I correct? Absolutely

[1:29:49] Trustee Patrick: that's

[1:29:51] Trustee Patrick: where our conversations were yesterday and I think you generally have clean you know you've

[1:29:55] Trustee Patrick: taken a lot of the references to OCP out of this so that's just a minor change.

[1:30:00] Trustee Patrick: change the process is the same yeah yeah

[1:30:06] Voice 5: uh

[1:30:08] Voice 8: so if i understand correctly mr chair i think the next

[1:30:12] Voice 8: step would be if you are all okay with the revised project charter uh we could um the next step would

[1:30:20] Voice 8: be adopt the resolution to amend the amendment uh sorry to adopt the amended project charter

[1:30:25] Voice 8: and i can bring the resolutions up if you want to see the changes that we proposed yes please

[1:30:37] Trustee Luckham: So what was the question again? And what you were, yes, pleasing there, Peter. And Louise, I'm having a little trouble with a funny, I tried adjusting my sound. There's a little bit of funny echo or feedback that's making it difficult for me to hear clearly what you're saying there. That might be my fault. I don't know.

[1:31:00] Trustee Grove: I do not have a problem with it.

[1:31:02] Trustee Grove: Yeah,

[1:31:03] Trustee Luckham: I hear you and Laura perfectly well. It's just Louise I'm not hearing so clearly. So

[1:31:09] Trustee Luckham: can you articulate that question again or that statement, Planner Garbo?

[1:31:15] Voice 8: My understanding is the next step is to approve the resolution of the

[1:31:23] Voice 8: first one, approving the amended project.

[1:31:32] Trustee Luckham: Okay, so are you back on? Okay, I'm grasping

[1:31:37] Trustee Luckham: this now a little better and i apologize you're back on the original staff report in our last

[1:31:42] Trustee Luckham: agenda package correct

[1:31:44] Voice 8: but with the proposed amended resolution that i'm showing on the screen

[1:31:51] Trustee Luckham: i'm not seeing that on your screen i'm not seeing a resolution on the screen

[1:31:56] Voice 8: um

[1:31:57] Trustee Luckham: i'm seeing it i'm seeing green yellow and red let

[1:32:01] Voice 8: me let me stop share and try again

[1:32:03] Voice 8: Okay.

[1:32:14] Voice 8: Are you able to see it now?

[1:32:16] Trustee Luckham: That's much better. Thank you. Yes.

[1:32:18] Voice 8: Sorry about that.

[1:32:19] Trustee Luckham: That's all right.

[1:32:26] Trustee Luckham: Okay, Trustee, so you've seen the amended the project charter and if you're in agreement, these are the recommendations that we can advance or is there something else you have?

[1:32:39] Trustee Grove: I'm happy to start the advancing process if that's all right with Laura.

[1:32:43] Trustee Grove: Laura, so I move the Salt Spring Island Local Trust Committee

[1:32:47] Trustee Grove: approve the amended Housing Action Program Project Charter.

[1:32:52] Trustee Luckham: Move, do I have a seconder?

[1:32:53] Trustee Luckham: I'll second.

[1:32:54] Trustee Luckham: Laura Patrick used to speak to the motion, Peter?

[1:33:00] Trustee Luckham: No, any other discussion?

[1:33:02] Trustee Patrick: No, I think in general, I think the process has come around.

[1:33:05] Trustee Patrick: I really am grateful.

[1:33:06] Trustee Patrick: I think Louisa's and Stefan, the staff,

[1:33:09] Trustee Patrick: I think have listened and heard and responded quickly,

[1:33:16] Trustee Patrick: quickly, which this issue needs, so thank you very much.

[1:33:21] Trustee Luckham: Okay, I'll call the vote. All those in favor? And that carries unanimously. There's a second

[1:33:28] Trustee Luckham: motion.

[1:33:29] Trustee Patrick: Oh, sorry. I've been up since six o'clock this morning. I'm starting to get

[1:33:33] Trustee Luckham: tired. Okay.

[1:33:34] Trustee Luckham: I need to get some coffee there.

[1:33:36] Trustee Patrick: I've had a lot.

[1:33:39] Trustee Grove: And by the record, I've been up since four, but don't do that for you.

[1:33:43] Trustee Patrick: Yeah, I

[1:33:43] Trustee Grove: noticed that too, Peter.

[1:33:45] Trustee Patrick: that's uh okay we won't go there all right the salt spring island uh local trust committee

[1:33:49] Trustee Patrick: accept in principle the proposed housing action program budget project

[1:33:55] Trustee Luckham: sorry i second that

[1:33:57] Trustee Luckham: wish to speak to it laura um

[1:34:00] Trustee Patrick: i mean this is one where we'll have challenges i'm sure as we look

[1:34:07] Trustee Patrick: at where the resources need to come from and um again that by setting the tone that we have we

[1:34:14] Trustee Patrick: We need to be prepared to be active and find what those are.

[1:34:17] Trustee Patrick: And if we need more money, we have the options of special tax requisitions and other things

[1:34:24] Trustee Patrick: that come about and the schedules that they do for a whole other year out.

[1:34:29] Trustee Patrick: But we will need to be creative.

[1:34:32] Trustee Patrick: And I think by pledging this commitment to work with the other trustees, islands, local

[1:34:37] Trustee Patrick: island, LTCs, sorry, that we'll have to be creative in finding those resources.

[1:34:43] Trustee Patrick: So I'm prepared to do that in my role, both in all the committees and things I sit on.

[1:34:52] Trustee Luckham: Yeah, and that's certainly a challenge and something that will have to be taken on by individuals at council in order to advance, if that's what you have in mind.

[1:35:06] Trustee Luckham: So I'm totally fine with that, just we need to recognize that that's something potentially of a constraint on the LTC.

[1:35:12] Trustee Luckham: it

[1:35:12] Trustee Patrick: is I also should share that I know fellow vice chair Dan Rogers as he's sitting on his other

[1:35:20] Trustee Patrick: trust committees is also helping bring attention to this project and so forth so we're we're and

[1:35:26] Trustee Patrick: I will be doing so on my other islands that I'm on because I think that's the powerful voice that

[1:35:32] Trustee Patrick: we can bring

[1:35:33] Trustee Luckham: absolutely yeah okay so any further discussion all those in favor that two carries

[1:35:41] Trustee Luckham: and Peter so

[1:35:43] Trustee Grove: I moved at Salt Spring Island local trust committee approved the proposed housing

[1:35:46] Trustee Grove: action program task force terms of reference I'll

[1:35:51] Trustee Luckham: second seconded any discussion on the

[1:35:54] Trustee Luckham: task force terms of reference no

[1:35:57] Trustee Patrick: all right the

[1:35:58] Trustee Patrick: only thing is I hope as we go through and you

[1:36:01] Trustee Patrick: know that we are always open to you know the task force as they read the project charter as they

[1:36:06] Trustee Patrick: read their terms of reference that you know that it's a group that we should listen you know if

[1:36:10] Trustee Patrick: they have advice or suggestions that we're open to adapt and change as we said yeah

[1:36:16] Trustee Grove: i think that

[1:36:17] Trustee Grove: should go without saying i would hope yeah

[1:36:20] Trustee Luckham: it's a collaborative thing and indeed everybody needs

[1:36:24] Trustee Luckham: to be committed to the process so yeah um any further discussion no all those in favor

[1:36:31] Trustee Luckham: that carries unanimously thank you

[1:36:34] Trustee Patrick: next where are we so i move that the salt spring island

[1:36:38] Trustee Patrick: local trust committee approve and principle the uh proposed housing action program public

[1:36:43] Trustee Patrick: engagement framework i second

[1:36:45] Trustee Grove: that okay

[1:36:47] Trustee Luckham: anybody wish to speak to it no

[1:36:49] Trustee Grove: all

[1:36:51] Trustee Luckham: those in favor that

[1:36:54] Trustee Luckham: carries so

[1:36:55] Trustee Grove: i move that the salt spring and local trust committee direct staff to review potential

[1:36:58] Trustee Grove: amendments to the salt spring island official community plan and salt spring island land use by

[1:37:03] Trustee Grove: law as identified in the housing action program project charter

[1:37:07] Trustee Luckham: i'll second

[1:37:09] Trustee Luckham: that okay and that's

[1:37:11] Trustee Luckham: a plural amendments as opposed to singular amendment which is on the motion and peter did

[1:37:17] Trustee Luckham: say that so that could be corrected um so any discussion on this all those in favor

[1:37:26] Trustee Luckham: that carries and we'll have to go back to the other screen for the final motion

[1:37:31] Trustee Luckham: thank you and

[1:37:33] Trustee Patrick: this is long i know i spoke about this with um with louisa because it's it's very

[1:37:40] Trustee Patrick: specific about listing things so i hope as as we go through the discovery there may be other

[1:37:46] Trustee Patrick: other and i think we've added the word that it's pretty broad in there now but uh just you know

[1:37:51] Trustee Patrick: whenever there's a list you always have to be concerned that maybe we missed somebody so

[1:37:56] Trustee Patrick: again be prepared for that so the uh salt spring island local trust committee direct staff to

[1:38:01] Trustee Patrick: conduct early and ongoing uh engagement with first nations the capital regional district

[1:38:06] Trustee Patrick: District, the Agricultural Land Commission, School District 64, North

[1:38:11] Trustee Patrick: Salt Spring Water

[1:38:11] Trustee Patrick: Works District, Salt Spring Island Fire and Rescue, Salt Spring Island Arts Council, the

[1:38:18] Trustee Patrick: Chamber of Commerce, Salt Spring Community Services, BC Housing, the Ministry of Transportation

[1:38:22] Trustee Patrick: and Infrastructure, Health Service, Housing Providers, Coastal Agencies, in accordance

[1:38:29] Trustee Patrick: with Section 475 of the Local Government Act on the proposed Housing Action Program and

[1:38:35] Trustee Patrick: and the proposed major amendment.

[1:38:36] Trustee Patrick: Oh, proposed, I think we just leave it at period.

[1:38:44] Trustee Patrick: We don't need to end the proposed major amendment

[1:38:46] Trustee Patrick: because that's not, we don't have one yet.

[1:38:48] Voice 5: Right,

[1:38:49] Trustee Luckham: right.

[1:38:51] Trustee Luckham: Okay, so before that seconded,

[1:38:54] Trustee Luckham: just to add to what we've been talking about

[1:38:58] Trustee Luckham: with respect to, and indeed captured for the most part

[1:39:02] Trustee Luckham: here in this extensive list,

[1:39:06] Trustee Luckham: we talked about there just briefly

[1:39:08] Trustee Luckham: about engaging with other LTCs and council in order to support this. So should we not

[1:39:19] Trustee Luckham: actually capture that in some way, that that ongoing engagement will also include

[1:39:26] Trustee Luckham: other LTCs and or trust council?

[1:39:32] Trustee Patrick: I think we'll have to look to staff because

[1:39:34] Trustee Patrick: section 475 of the Local Government Act is very particular, so I would have to look to them for

[1:39:41] Trustee Patrick: advice on i don't have that open and in front of me so

[1:39:43] Trustee Luckham: yeah neither do i stefan do you have it open

[1:39:46] Trustee Luckham: in front of you i

[1:39:48] Voice 3: do of course i do uh i didn't realize you guys are so yes um so i'll read it to

[1:39:56] Voice 3: you uh specifically it says the ltc should turn their mind to uh consider whether consultation

[1:40:02] Voice 3: is required for early and ongoing for the following the board or the regional district

[1:40:08] Voice 3: in which the area covered by the plan is located the board or any regional district that is adjacent

[1:40:14] Voice 3: to the area covered by the plan so that might answer your LTC to some degree the council of

[1:40:20] Voice 3: any municipality oops that is adjacent to the area first nations boards of education greater boards

[1:40:28] Voice 3: and improvement district boards and the provincial and federal governments and their agencies so I

[1:40:35] Trustee Patrick: I think Peter's correct that we should because Trust Council is a board of our adjacent areas as well as ourselves, and other local, just maybe other local trust committees so I'm, I will modify that we can just stick that in wherever it makes sense

[1:40:53] Trustee Patrick: Trust Council and other local trust committees, I don't want to say adjacent because

[1:41:08] Trustee Luckham: Okay, well thank you for that. So then, does somebody want to second that, Peter?

[1:41:12] Trustee Grove: Yeah, am I frozen? Can you hear me?

[1:41:15] Trustee Luckham: I can hear you

[1:41:16] Trustee Luckham: fine, but you are frozen.

[1:41:17] Trustee Grove: Oh, isn't that weird?

[1:41:18] Trustee Grove: Okay, before seconding,

[1:41:20] Trustee Grove: and just because it may be easier to do it here,

[1:41:24] Trustee Grove: putting on lawyer's hats,

[1:41:25] Trustee Grove: you could always add the words et al

[1:41:28] Trustee Grove: or without limitation

[1:41:30] Trustee Grove: if we are seriously concerned

[1:41:32] Trustee Grove: about missing anybody out.

[1:41:34] Trustee Grove: But I mean, that's...

[1:41:37] Trustee Luckham: So, Stefan, with your lawyer's hat,

[1:41:39] Trustee Luckham: does that seem like an appropriate...

[1:41:41] Trustee Luckham: Does that seem like a necessity?

[1:41:44] Trustee Grove: I don't think so,

[1:41:45] Trustee Grove: but there's a concern

[1:41:46] Trustee Grove: that we may have missed somebody out I understood so

[1:41:49] Voice 3: this is as per section 475 I understand your

[1:41:52] Voice 3: concern trustee grove and if you want to do that I would recommend that you amend it that the

[1:41:57] Voice 3: salt spring island local trust committee direct staff to conduct early and ongoing engagement

[1:42:02] Voice 3: with at minimum okay etc so at minimum or do you know me like so that's allows you to expand it

[1:42:11] Voice 3: without having to come back for resolutions yeah that's um since i'm happy i'm happy that

[1:42:18] Trustee Patrick: it has been seconded yet so we don't have a second in motion yeah

[1:42:22] Trustee Luckham: so we have consensus peter

[1:42:26] Trustee Grove: yeah and i'll second that

[1:42:27] Trustee Luckham: thank you then and

[1:42:28] Trustee Grove: i'm sorry that you're stuck with my my present

[1:42:31] Trustee Grove: photograph and i'll try to improve on it

[1:42:33] Trustee Luckham: that's all right it's a pretty good picture so um

[1:42:37] Trustee Luckham: It's moved and seconded. I'll ask

[1:42:40] Trustee Luckham: for those votes in favor and I'll ask you to say

[1:42:44] Trustee Luckham: aye or nay, Peter.

[1:42:47] Trustee Patrick: I favor him.

[1:42:49] Trustee Luckham: And Laura is also in favor and I am in favor.

[1:42:53] Trustee Luckham: And so that carries unanimously. My goodness.

[1:42:57] Voice 9: I

[1:42:58] Trustee Luckham: think that, if I'm not mistaken, I think that

[1:43:01] Trustee Luckham: concludes the work that we have before us today.

[1:43:04] Trustee Luckham: day um now what about the uh we haven't seen project charter here sorry

[1:43:12] Trustee Patrick: uh chair luckum uh

[1:43:13] Trustee Patrick: sarah sugar is trying to get your attention oh

[1:43:16] Trustee Luckham: please hey

[1:43:17] Voice 7: chair i'm just wondering if you need

[1:43:20] Voice 7: to have a motion that um i that uh has all of those bullet points that you changed uh prior to

[1:43:30] Voice 7: accepting it as amended so that

[1:43:33] Voice 7: in the minutes i don't know if it needs to be a resolution or

[1:43:37] Voice 7: if it's just fine to be a list in the minute um

[1:43:43] Trustee Luckham: i'm i guess i'm uh i'm going to really struggle

[1:43:49] Trustee Luckham: to actually ask them to read all that out as a motion but i think that it could be adopted as

[1:43:55] Trustee Luckham: amended but my question was asking where it is that we're going to actually adopt the charter

[1:44:00] Trustee Luckham: at this point and because I don't think we've actually said that and it would be

[1:44:04] Trustee Luckham: adopt as amended Laura Patrick we

[1:44:06] Trustee Patrick: we did we did adopt the Charter and I hope we

[1:44:09] Trustee Patrick: said as amended because I think we were live stream amending it so I don't think

[1:44:13] Trustee Patrick: we need to do a separate motion we

[1:44:16] Trustee Grove: did say as amended yeah so okay

[1:44:18] Trustee Luckham: sorry I just

[1:44:19] Trustee Luckham: missed that in my my tunnel vision I suppose Stefan Cermak sure

[1:44:28] Voice 3: I think Sarah

[1:44:29] Voice 3: brings up a point that she you know it's just trying to help amend the minutes to make sure

[1:44:32] Voice 3: that they're clear and you did make those recommendations live or the amendments live

[1:44:38] Voice 3: and you did adopt them as amended so you may wish Mr. Chair to put a note just saying you know

[1:44:47] Voice 3: the LTC amended the project charter I don't know during this meeting. Let me

[1:44:55] Trustee Luckham: just say that let the

[1:44:56] Trustee Luckham: minutes record that the ltc amended the project charter um through discussion at the beginning

[1:45:03] Trustee Luckham: of the uh session based upon uh uh submission by trustee patrick i

[1:45:12] Voice 3: think that's reasonable

[1:45:13] Voice 3: just so people understand there's no it was all transparent yeah

[1:45:18] Trustee Luckham: did you capture that

[1:45:24] Voice 7: Yes, I do have all of the amendments listed in the minutes. So I can just say by general consent,

[1:45:32] Voice 7: these are the amendments and then as the first motion that you've approved as amended.

[1:45:40] Trustee Luckham: Oh, I see. So you've actually got the details written out on there. Can we see that in the

[1:45:47] Trustee Luckham: the screen because perhaps we could just make a motion to or we've already made the motion

[1:45:52] Trustee Luckham: earlier to adopt it already so i think just let the minutes record that um uh what would we call

[1:46:00] Trustee Luckham: it principles and purpose uh was amended to the project charter um through discussion

[1:46:08] Trustee Luckham: and that would become clear okay okay um i'm going back to my agenda now then i believe

[1:46:19] Trustee Luckham: I'm not mistaken, that completes 3.1 of Housing Challenges and Solutions.

[1:46:25] Trustee Luckham: Is there anything from anybody, Louisa Garbo?

[1:46:28] Voice 8: Mr. Chair, and again, Trustee Patrick can correct me.

[1:46:32] Voice 8: It's my understanding that there's a possibility to combine the task force

[1:46:37] Voice 8: and form a special project task force for a variety of reasons.

[1:46:45] Voice 8: And would you like to discuss that?

[1:46:47] Voice 8: I don't think you need any specific motion on that because you have proved the motion for both

[1:46:54] Voice 8: The task force it's just that on the ground we can combine the task force

[1:47:04] Trustee Luckham: Is that covered in the terms of reference

[1:47:08] Voice 8: No, not currently. It's not the terms of reference to just refer to this two separate projects

[1:47:14] Voice 8: So

[1:47:15] Trustee Luckham: how should we capture the intent?

[1:47:18] Trustee Luckham: Because I think we do need to be clear about that.

[1:47:20] Trustee Luckham: Trustee Patrick?

[1:47:21] Trustee Patrick: Yeah, I've been wrestling with that since Plano Garbo and I discussed it yesterday.

[1:47:33] Trustee Patrick: I think we should be open-minded and make sure we, you know,

[1:47:37] Trustee Patrick: I'd like to see the force or task forces be appropriate and working well.

[1:47:43] Trustee Patrick: I think that is important.

[1:47:45] Trustee Patrick: and I just if we combine housing and and Ganges Village is you know it has to be done in a way

[1:47:52] Trustee Patrick: that we're how the housing is not limited to Ganges Village so there is some challenges but

[1:47:58] Trustee Patrick: I'm open to staff working this finding a solution that works best for them and and for the people

[1:48:06] Trustee Patrick: that we're asking to be engaged in the in the in the issue so I'm I'm okay with you know letting

[1:48:12] Trustee Patrick: letting them go away and ponder and try as well and you know like i said we're being open and

[1:48:17] Trustee Patrick: adaptive and if it works that's fantastic if it doesn't you know that we need to be prepared so

[1:48:24] Trustee Patrick: and i you know so i think it might be a little fluid the development of a task force

[1:48:28] Trustee Patrick: i'm okay with that so

[1:48:32] Trustee Luckham: do we you know do we need to be um prescriptive through a motion about some

[1:48:40] Trustee Luckham: direction here to ask for that to be done specifically because i can see

[1:48:47] Trustee Luckham: uh you know i think there may or may be challenges and um it's obviously going to require some

[1:48:54] Trustee Luckham: focus to make that happen um how should we uh handle this because i'd like to know specifically

[1:49:06] Trustee Luckham: what we're asking.

[1:49:09] Voice 3: Well, Mr. Chair, if I may? Yes, please.

[1:49:12] Voice 3: Sure. So right now, the LTC has

[1:49:15] Voice 3: approved resolutions to create task forces for both the Ganges Village and for housing.

[1:49:24] Voice 3: It's feasible. We don't need any further resolutions to merge the two. So however,

[1:49:31] Voice 3: However, of course, getting that direction would be better than not.

[1:49:36] Voice 3: So, but based on this conversation, I'm hearing not at this moment, keeping them separate.

[1:49:42] Voice 3: That's what I'm taking away from this.

[1:49:45] Voice 3: So if that's, you know, I assume we'll continue on that path.

[1:49:48] Voice 3: In terms of, pardon me, Streamlight, if we have further information after we put up the call for members to join the task force

[1:49:57] Voice 3: and we find out that the numbers are limited or that you get a better representation I think

[1:50:02] Voice 3: staff will come back with recommendations at that time so I think that's how we'll adapt it as we

[1:50:09] Voice 3: get more information and the most critical will be the applicants themselves and the LTC will decide

[1:50:14] Voice 3: how to handle that okay

[1:50:17] Trustee Luckham: I'm sure I'm sort of okay with that I see trustee Patrick is nodding her

[1:50:21] Trustee Luckham: head i can't help but think about wanting to make a motion that is that is like that the ltc direct

[1:50:30] Trustee Luckham: staff to seek opportunities for collaboration between the housing task force and the ganges

[1:50:39] Trustee Luckham: village planning task force so that we're clear about that we've asked you to look for those

[1:50:44] Trustee Luckham: opportunities and i see staff nodding uh laura patrick are you okay with that

[1:50:49] Trustee Patrick: well i think that's

[1:50:51] Trustee Patrick: and because through collaboration they might find that there's one group or you know i i think

[1:50:56] Trustee Patrick: flexibility is important and that we you know we want to make sure the right people are at the

[1:51:00] Trustee Patrick: table having the right conversations and and be flexible in the structure so

[1:51:05] Trustee Luckham: peter grove i don't

[1:51:06] Trustee Luckham: see you on my screen peter

[1:51:14] Trustee Patrick: is no longer on the uh

[1:51:16] Trustee Luckham: so let's stall let's stall for a minute and see

[1:51:19] Trustee Luckham: see if Sarah captured that motion.

[1:51:27] Voice 9: Mr. Chair, maybe-

[1:51:28] Voice 7: Yes, I can share my screen now, if that's helpful.

[1:51:33] Trustee Luckham: Vaughan, you had something?

[1:51:35] Voice 3: Sure, thank you, Mr. Chair.

[1:51:37] Voice 3: Maybe you're talking about a broad resolution.

[1:51:42] Voice 3: What we're seeing going forward, of course,

[1:51:44] Voice 3: is these projects happening in parallel,

[1:51:47] Voice 3: and what we're encouraging is there,

[1:51:49] Voice 3: you know, and Trustee Patrick has been sort of championing

[1:51:52] Voice 3: this idea of them being intertwined,

[1:51:53] Voice 3: and of course they are and by nature because uh planner garbo is managing both these projects

[1:51:59] Voice 3: we're going to be looking for efficiencies going forward and so maybe something to that effect of

[1:52:05] Voice 3: the resolution is that the ldc direct staff or encourages staff

[1:52:09] Voice 3: to um to you know um find as

[1:52:14] Voice 3: many efficiencies to deliver these two projects going forward well

[1:52:17] Trustee Patrick: collaboration and efficiencies

[1:52:18] Trustee Patrick: so that would that work it

[1:52:22] Trustee Luckham: works for me yeah sure because

[1:52:24] Trustee Patrick: that allows you know to me the

[1:52:26] Trustee Patrick: flexibility is in there and how you know and this is going to be a bit like i said fluid as you go

[1:52:34] Trustee Patrick: through the who wants to step up and how they all fit together and there's

[1:52:41] Voice 3: peter and if i may too

[1:52:42] Voice 3: then the this also helps us as we're looking forward for the year um sort of coordinate

[1:52:47] Voice 3: communications engagement and the task forces and the technical working group i think all those four

[1:52:53] Voice 3: key pieces um more together as opposed to kind of involving them so so

[1:53:00] Trustee Luckham: yeah and i think that's

[1:53:00] Trustee Luckham: captured in collaboration and efficiency just

[1:53:04] Voice 3: so you understand the whole spectrum so

[1:53:05] Trustee Luckham: peter grove

[1:53:06] Trustee Luckham: um i've crafted a potential motion to support providing specific direction to staff with

[1:53:14] Trustee Luckham: regarding collaboration of the task force and that motion is on the screen can you see it

[1:53:20] Trustee Grove: i can if i make it bigger i can um that the solar spring island local trust committee direct staff

[1:53:28] Trustee Grove: that's the one whoops just moved it to seek opportunities for collaboration and efficiencies

[1:53:35] Trustee Grove: excellent of course yes okay

[1:53:38] Trustee Luckham: so then i'll take it that you'll second that

[1:53:40] Trustee Grove: yes or

[1:53:41] Trustee Luckham: move it whatever

[1:53:42] Trustee Luckham: it doesn't really matter um trustee patrick is seconding it let's just leave it like that

[1:53:47] Trustee Luckham: and any further discussion no

[1:53:49] Trustee Grove: all

[1:53:50] Trustee Luckham: those in favor that carries unanimously all right so thank you

[1:53:56] Trustee Luckham: for that clarity um anything further on housing challenges and solutions no

[1:54:04] Trustee Grove: thank you staff very

[1:54:05] Trustee Grove: much uh lisa very much for doing that it's a great job and thank you

[1:54:11] Trustee Grove: thank you for your middle of the

[1:54:13] Trustee Grove: night input there Laura it was helpful well

[1:54:16] Trustee Patrick: I was struggling when I went to it was went to bed and

[1:54:19] Trustee Patrick: so I just sort of woke up went I think I have an idea it came so

[1:54:27] Trustee Luckham: thank you everybody for um

[1:54:30] Trustee Luckham: providing me the opportunity to be a bit authoritarian with uh getting us through this

[1:54:37] Trustee Luckham: but I think it's really important that we have the conversation that we've had and the outcome

[1:54:43] Trustee Luckham: come is is is good and so we'll uh staff and so are there any other questions from staff about

[1:54:50] Trustee Luckham: direction um with respect to everything we've seen heard and talked about today no okay so then let

[1:54:58] Trustee Luckham: us then move on so the next item if i'm not mistaken is to go in camera and um and so i'll

[1:55:05] Trustee Luckham: thank the audience that has joined us today for this discussion that we've uh had this morning

[1:55:13] Trustee Luckham: and we will be going in camera and then I suspect we might rise and report at

[1:55:22] Trustee Luckham: the beginning of the at the next meeting with respect to this in camera do we

[1:55:27] Trustee Luckham: need to rise and report today Stefan that's

[1:55:31] Voice 3: up to the LTC I don't know yeah

[1:55:33] Trustee Luckham: so then I'm gonna suggest that we rise and report at the next LTC meeting

[1:55:37] Trustee Luckham: that's a

[1:55:38] Voice 9: common

[1:55:39] Trustee Luckham: practice and then we'll we'll then we'll adjourn this open

[1:55:48] Trustee Luckham: meeting and we'll be going to an in-camera session at this point so can

[1:55:52] Trustee Luckham: I get a motion to that effect?

[1:55:53] Trustee Grove: I'll move the Salt Spring County local trust

[1:55:55] Trustee Grove: committee close this meeting to the public subject to Community Charter

[1:55:58] Trustee Grove: section 90 personal information about individuals appointed to or being

[1:56:03] Trustee Grove: considered for appointment as an officer employee or agent of the local

[1:56:06] Trustee Grove: government and that staff be invited to remain i'll

[1:56:10] Trustee Luckham: second move seconded um all those in favor

[1:56:13] Trustee Luckham: that carries so uh rob

Salt Spring Island Local Trust Committee Minutes ADOPTED 1 
January 22, 2021 
  
 
Salt Spring Island Local Trust Committee 
Minutes of Special Meeting 
 
 
Date: Friday, January 22, 2021 
  
Location: Electronic Meeting 
200-1627 Fort Street, Victoria 
  
Members Present: Peter Luckham, Chair  
Peter Grove, Local Trustee 
Laura Patrick, Local Trustee 
 
Staff Present: Stefan Cermak, Regional Planning Manager (RPM) 
Louisa Garbo, Island Planner 
Geordie Gordon, Planner 2 
Rob Pingle, Planning Team Assistant 
Sarah Shugar, Recorder 
  
Media and Others Present: Approximately 2 members of the public  
 
These minutes follow the order of the agenda although the sequence may have varied.  
 
1. CALL TO ORDER 
  
 Chair Luckham called the meeting to order at 9:35 a.m. and welcomed everyone to an electronic 
meeting of the Salt Spring Island Local Trust Committee. Chair Luckham introduced himself, the 
Trustees and staff and expressed gratitude to live and work in Coast Salish First Nations treaty 
and traditional territory.  
 
2.
 
APPROVAL OF AGENDA  
 
 The following supplemental item was presented for consideration to be added to the agenda: 
 3.1 Draft Housing Challenges and Solutions Project Charter 
  
 By general consent, the agenda was adopted as amended. 
 
Chair Luckham left the meeting due to a technical difficulty at 9:41 a.m. and returned to the meeting at 
9:44 a.m. 
 
3.  BUSINESS ITEMS 
 
3.1   
Housing Challenges and Solutions 
 
 Planner Garbo presented an amended draft Housing Challenges and Solutions Project 
Charter dated  January  22,  2021 by  PowerPoint  presentation. A staff  report  dated 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 2 
January 22, 2021 
  
December  23,  2020  regarding  the Housing  Challenges  and  Solutions  Initiative Project 
was presented. 
Chair Luckham requested staff to circulate the amended draft Housing Challenges and 
Solutions Project Charter dated January 22, 2021 to Trustees by email. The meeting was 
recessed to provide time for Trustees to review the new meeting materials. 
 
The meeting recessed at 9:55 a.m. and reconvened at 10:06 a.m. 
 
In  discussion, the Salt  Spring  Island  Local  Trust  Committee (LTC) amended the  draft 
Housing Challenges and Solutions Project Charter dated January 22, 2021 as follows: 
Principles and Purpose: 
 The Local Trust Committee (LTC) takes a leadership role in identifying a variety of 
housing options that meet the needs of Salt Spring residents of all abilities, incomes, 
lifestyles, livelihoods, and household types. 
 The LTC believes the Islands Trust “preserve and protect” mandate, as set out in s.3 
of  the  Islands  Trust  Act,  is  interpreted  to  not  only  preserve  and  protect  the 
environment, but to also preserve and protect a socially diverse local population. 
 The LTC is part of a federation and this means that we can learn from, share with, 
and work collaboratively with other LTCs. 
 The LTC decisions should be balanced and be acutely aware of social, environmental 
and economic elements and are rooted in sustainability and justice. Good solutions 
are integrated solutions that will also address other challenges and crises we face on 
Salt Spring (e.g., forest health and biodiversity, watersheds, changing climate, land 
use, community spirit, and resilient small business.) 
 The LTC will early and throughout the process, facilitate regular open dialogue with 
the full spectrum of the community and First Nations.  The LTC understands that 
achieving consensus may be difficult; through dialogue we can search for common 
understanding. 
 The Local Trust Committee is enabled and entrusted with the responsibility, through 
the Local Government Act to direct the location, density and form of all housing, 
and to offer land use incentives for the development of housing on private, non-
profit and public lands. Zoning, subdivision and other land use bylaws are powerful 
and  foundational  tools  our  community  can  proactively  to  achieve  a  diverse  and 
sustainable supply of housing and to curtail residential development that is out-of-
step  with  our  community’s  climate  action  and  equity  needs.  The  Trustees will 
support the community to be willing to learn and be open to new concepts. New 
concepts come from exploring lessons learned from other jurisdictions with which 
we have common interests and by exploring the “art of possible”. 
 The  Local  Trust  Committee  should cooperate  with  all  levels of  government,  non-
profits  and  community  groups,  as  well  as  the  private  sector  including  small 
businesses,  artists,  and  others  in  the  economy who  depend on  a  healthy 
environment and diverse housing options to sustain community values, and actively 
seek partnerships for real change to occur. 
 The  Local  Trust  Committee  can  provide  more  certainty  to  housing  providers  and 
developers, property owners and residents by providing clear detailed policies and 
guidelines. 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 3 
January 22, 2021 
  
 The Local Trust Committee will adapt and refine tools and approaches as experience 
is gained. 
 The Local Trust Committee will prioritize actions as they are identified that support 
solutions to address urgent housing needs. 
 
SS-2021-025 
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee approve the “Housing Action Program” 
Project Charter as amended. 
CARRIED 
 
SS-2021-026 
It was MOVED and SECONDED, 
That  the Salt  Spring  Island  Local  Trust  Committee accept  in  principle  the  proposed 
“Housing Action Program” project budget. 
CARRIED 
 
SS-2021-027  
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee approve the proposed “Housing Action 
Program” Task Force Terms of Reference. 
CARRIED 
 
SS-2021-028  
It was MOVED and SECONDED, 
That  the Salt  Spring  Island  Local  Trust  Committee approve  in  principle  the  proposed 
“Housing Action Program Public Engagement Framework”. 
CARRIED 
 
SS-2021-029 
It was MOVED and SECONDED, 
That  the Salt  Spring  Island  Local  Trust  Committee direct  staff  to  review  potential 
amendments to the Salt Spring Island Official Community Plan and the Salt Spring Island 
Land Use Bylaw as identified in the “Housing Action Program” Project Charter. 
CARRIED 
 
SS-2021-030  
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee direct staff to conduct early and on-
going  engagement  with  at  minimum  First  Nations,  the  Capital  Regional  District,  the 
Agricultural  Land Commission,  School  District  No.  64,  North  Salt  Spring  Waterworks 
District, Salt Spring Island Fire and Rescue, Salt Spring Island Arts Council, the Chamber 
of  Commerce,  Salt  Spring  Island  Community  Services,  BC  Housing,  The  Ministry  of 
Transportation  and  Infrastructure,  health  service,  housing  providers  and  coastal 
agencies,  and  Trust  Council  and  other  Local  Trust  Committees  in  accordance  with 
Section 475 of the Local Government Act, on the proposed “Housing Action Program” 
and the proposed major amendment to the Salt Spring Island Official Community Plan. 
CARRIED 

 
 
Salt Spring Island Local Trust Committee Minutes ADOPTED 4 
January 22, 2021 
  
 
Trustee Grove left the meeting at 11:25 a.m. due to a technical difficulty and returned to the meeting at 
11:29 a.m. 
 
SS-2021-031  
It was MOVED and SECONDED, 
That the Salt Spring Island Local Trust Committee direct staff to seek opportunities for 
collaboration and efficiencies between the Housing Action Program Task Force and the 
Ganges Village Planning Task Force. 
CARRIED 
 
4. CLOSED MEETING  
 4.1 Motion to Close the Meeting 
 
SS-2021-032 
 At 11:32 a.m., It was  MOVED  and  SECONDED, that the Salt Spring Island Local Trust 
Committee close this meeting to the public subject to Community Charter Section 90 (a) 
Personal  information  about  individuals  appointed  to  or  being  considered  for 
appointment as an officer, employee or agent of the local government; and that staff be 
invited to remain.  
CARRIED 
4.2 Motion to Open the Meeting 
 
SS-2021-033  
At  11:43  a.m., It  was  MOVED  and  SECONDED, The  Salt  Spring  Island  Local  Trust 
Committee re-open this meeting to the public subject to Section 89 of the Community 
Charter.  
CARRIED 
4.3 Rise and Report - None 
5. ADJOURNMENT 
 
By general consent the meeting adjourned at 11:44 a.m. 
 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
CERTIFIED CORRECT: 
 
 
_________________________ 
Sarah Shugar, Recorder