Mayne Island Local Trust Committee special meeting, January 25, 2021

[0:00:36] Trustee Rogers: Good afternoon, everyone. We're just going to wait a minute for attendees to

[0:00:40] Trustee Rogers: log into the webinar. We have 11 so far, and I saw a few just come in the door.

[0:01:02] Trustee Rogers: Okay, we seem to have stabilized at that 11, so that's great. Yes, Mr. Peace, I see your hand up.

[0:01:08] Trustee Rogers: If this is a technical question, would you like to ask it now? If it's a technology issue,

[0:01:13] Trustee Rogers: issue. Could we, Sheila, let Mr. Peace speak? Mr. Peace, you need to unmute yourself, or is there

[0:01:23] Voice 6: something

[0:01:23] Trustee Rogers: you want to know about technologically speaking?

[0:01:26] Voice 6: No, just last time I wasn't able to

[0:01:28] Voice 6: connect. I just wanted to make sure I was connected this time. You are connected. Thank you. Thank you

[0:01:33] Trustee Rogers: very much. You can move, Mr. Peace. Thank you. So good afternoon, everyone. This is the regular

[0:01:42] Trustee Rogers: regular meeting, the first one of 2021 of the

[0:01:45] Trustee Rogers: Main Island Local Trust Committee. That's the first regular meeting.

[0:01:48] Trustee Rogers: We did have our special meeting last week. It's great

[0:01:53] Trustee Rogers: to be here and I want to start the meeting introducing myself. My name is Dan Rogers.

[0:01:58] Trustee Rogers: I'll tell you about myself in a moment. I'm acknowledging that

[0:02:01] Trustee Rogers: we are very privileged and honored to be able to meet on the traditional territories

[0:02:05] Trustee Rogers: of the Coast Salish peoples. And we do

[0:02:09] Trustee Rogers: that, of course, across the Islands Trust, I encourage you, area, I encourage you, if you wish,

[0:02:15] Trustee Rogers: in the chat function to make an acknowledgement as to where you're joining us from. I'm joining

[0:02:21] Trustee Rogers: from the traditional territory of the Musqueam, Tsleil-Waututh, and Squamish peoples. I happen

[0:02:28] Trustee Rogers: to be in Vancouver for the meeting today, and I'm very pleased to be here. And of course,

[0:02:34] Trustee Rogers: if you're on Main Island, you're in the traditional area of the

[0:02:37] Trustee Rogers: as far as the First Nation.

[0:02:40] Trustee Rogers: So thank you very much for that.

[0:02:43] Trustee Rogers: This is our continuation of our electronic meeting process.

[0:02:47] Trustee Rogers: We are continuing to operate

[0:02:49] Trustee Rogers: under the provincial public health orders

[0:02:52] Trustee Rogers: and therefore meeting by this Zoom platform.

[0:02:56] Trustee Rogers: We have been doing this now since about April

[0:03:02] Trustee Rogers: and they're continued from time to time

[0:03:05] Trustee Rogers: to be technological issues however we hope that the process is it works today and that everything

[0:03:12] Trustee Rogers: will goes well we're doing our best we put invested a fair amount of human and technological

[0:03:17] Trustee Rogers: resources into making this um to making this work for all of you and for us as well as we do our

[0:03:25] Trustee Rogers: business of the main island local trust committee um if yeah we just trust you'll bear with us as

[0:03:32] Trustee Rogers: As we continue through this technological way of doing things, as the pandemic continues, we're continuing to evolve and hopefully all will be well.

[0:03:45] Trustee Rogers: My name is Dan Rogers.

[0:03:47] Trustee Rogers: I actually am elected as a trustee in the Gambier Island Local Trust Area, although I reside on Keats Island, which is Lek Tynes in the Squamish language.

[0:03:58] Trustee Rogers: and I'm also a member of the Executive Committee

[0:04:03] Trustee Rogers: elected by Trust Council and the Vice Chair,

[0:04:06] Trustee Rogers: a former member of the Executive Committee

[0:04:08] Trustee Rogers: and I'm assigned and have the privilege of being assigned

[0:04:11] Trustee Rogers: to be the chair of Maine Island,

[0:04:14] Trustee Rogers: Galliano and Gabriella Island.

[0:04:18] Trustee Rogers: So I am one of three trustees who will be discussing

[0:04:23] Trustee Rogers: the issues that are on our agenda today

[0:04:24] Trustee Rogers: and my role is to be part of,

[0:04:26] Trustee Rogers: to be one of the trustees working their way

[0:04:28] Trustee Rogers: through these issues, as well as to chairing,

[0:04:31] Trustee Rogers: as well as chairing the meeting as we go forward.

[0:04:34] Trustee Rogers: You of course will know your local trustees.

[0:04:36] Trustee Rogers: There's Trustee David Maude and Trustee Janine Dodds.

[0:04:41] Trustee Rogers: Hello.

[0:04:42] Trustee Rogers: You'll also see on your screen at the moment,

[0:04:44] Trustee Rogers: Pat Paude who is our recorder and thanks Pat.

[0:04:49] Trustee Rogers: And you may hear me talk to her from time to time

[0:04:51] Trustee Rogers: to make sure she has our motions or anything we need to discuss to go into the minutes,

[0:05:00] Trustee Rogers: so thank you Pat. And Nerissa Chadwick is the planner attached to this file. I think Nerissa

[0:05:06] Trustee Rogers: is probably joining us from Victoria or somewhere in the environs of Victoria as well. You may hear

[0:05:13] Trustee Rogers: me talk occasionally to Shayla, I think it's Burnham. Yes, Shayla who's joining us from,

[0:05:21] Trustee Rogers: there's a Ministry of Assistance joining us from Salt Spring. Welcome Shayla. Shayla is running

[0:05:27] Trustee Rogers: the technology behind the scenes and thank you Shayla for helping us out and as I said from time

[0:05:35] Trustee Rogers: to time I may speak to Shayla to promote people etc. So the way that these webinars work from a

[0:05:42] Trustee Rogers: a technological point of view is you will see on your screen the four or five of us from time to

[0:05:48] Trustee Rogers: time um who are uh working our way through the agenda you'll see your trustees and the planners

[0:05:54] Trustee Rogers: for sure um and how and you are um uh are are not able at that throughout the meeting except when

[0:06:04] Trustee Rogers: specific times arise um you will uh your cameras are not on the screen and you're not on that's

[0:06:12] Trustee Rogers: to keep the screen clear and to allow us to do our work and to put our agendas off, etc.

[0:06:17] Trustee Rogers: When we get to the points in time when we are seeking public input or when we get to

[0:06:23] Trustee Rogers: applications where the applicant is here and wishes to speak, you will be promoted and

[0:06:30] Trustee Rogers: then you will be, I don't mean allowed, I mean technologically allowed to turn your

[0:06:37] Trustee Rogers: your camera and your microphone on

[0:06:40] Trustee Rogers: so that when it's appropriate, you will be able to speak.

[0:06:43] Trustee Rogers: As always, I remind you that this is a workplace

[0:06:46] Trustee Rogers: for all the people you see on your screen.

[0:06:48] Trustee Rogers: Everyone including yourselves is entitled to have

[0:06:52] Trustee Rogers: a safe workplace and a safe community gathering place.

[0:06:59] Trustee Rogers: So please be respectful, please be appropriate

[0:07:03] Trustee Rogers: and please address your comments

[0:07:05] Trustee Rogers: to the local trust committee.

[0:07:07] Trustee Rogers: and I'm sure we'll have the opportunity to have some discussion related to some of the issues

[0:07:12] Trustee Rogers: that are on our agenda. We had a very good discussion I'm sure you'll hear from the

[0:07:17] Trustee Rogers: trustees about and we're going to review it

[0:07:18] Trustee Rogers: later with the community related to housing options last

[0:07:21] Trustee Rogers: week and I was very pleased to be part of that. You know this community is engaged on any number

[0:07:28] Trustee Rogers: of issues. So with that I'm going to turn to the approval of the agenda. I have one item I've

[0:07:37] Trustee Rogers: I've spoken briefly to the planner

[0:07:39] Trustee Rogers: about adding in an applications and referrals.

[0:07:43] Trustee Rogers: There is an issue related to a TUP for that,

[0:07:48] Trustee Rogers: but the application has been filed

[0:07:50] Trustee Rogers: for the daycare on the Island.

[0:07:52] Trustee Rogers: And I'm going to, even though there's no report

[0:07:55] Trustee Rogers: on our Island, we're not going to make any decision

[0:07:57] Trustee Rogers: about the outcome of that application.

[0:07:59] Trustee Rogers: I would like, I think there's some issues to discuss

[0:08:01] Trustee Rogers: about it, so I'm going to propose we put that

[0:08:04] Trustee Rogers: that at 10.1, I don't know what the number is.

[0:08:08] Trustee Rogers: So I'll just put TUP re-daycare.

[0:08:11] Trustee Rogers: I think both of the trustees are okay with that.

[0:08:14] Trustee Rogers: And then we'll renumber the other three

[0:08:17] Trustee Rogers: down to 10.2, 10.3, 10.4.

[0:08:21] Trustee Rogers: Is that okay with the trustees?

[0:08:23] Trustee Rogers: Are

[0:08:23] Voice 15: there any other

[0:08:24] Trustee Rogers: amendments or additions

[0:08:25] Trustee Rogers: to the agenda from either of the trustees?

[0:08:27] Trustee Rogers: Yes, Trustee Dodds.

[0:08:28] Voice 18: I wanted to add under new business,

[0:08:31] Voice 18: the CRD, the walking trail between Miners Bay

[0:08:34] Voice 18: and Village Bay for some clarification.

[0:08:37] Voice 18: So

[0:08:38] Trustee Rogers: we'll put that under at 13.3 CRD walking trail.

[0:08:50] Trustee Rogers: Anything else from either of you?

[0:08:52] Trustee Rogers: Nothing, then I'll take the agenda approved as amended.

[0:08:56] Trustee Rogers: Thanks Pat.

[0:08:58] Trustee Rogers: So with that, with the agenda that takes us down

[0:09:02] Trustee Rogers: to the first item on the agenda which is the town hall and questions so this is your opportunity to

[0:09:09] Trustee Rogers: speak to the the local trust committee regarding either items on our agenda or items that

[0:09:14] Trustee Rogers: um are within our purview if you will um that you'd like to talk to us about um

[0:09:21] Trustee Rogers: if you're an applicant however and for example i see with the cristal is here etc and i also

[0:09:27] Trustee Rogers: to see someone from the main house.

[0:09:29] Trustee Rogers: You will have an opportunity to speak

[0:09:30] Trustee Rogers: during the presentation of that application itself.

[0:09:35] Trustee Rogers: So you needn't unless you have another item

[0:09:37] Trustee Rogers: you wish to talk to.

[0:09:38] Trustee Rogers: But if you'd like to talk to make presentation

[0:09:41] Trustee Rogers: to speak to the local trust committee

[0:09:43] Trustee Rogers: about any item on our agenda

[0:09:45] Trustee Rogers: or any item that you'd like us to know about,

[0:09:49] Trustee Rogers: this is your opportunity to do so.

[0:09:52] Trustee Rogers: In the bottom middle of your screen,

[0:09:55] Trustee Rogers: you should have a raise hand button.

[0:09:59] Trustee Rogers: And so if you hit the raise hand, it will pop up

[0:10:03] Trustee Rogers: and I will then move you to the position

[0:10:07] Trustee Rogers: where you'll be able to speak into your camera.

[0:10:10] Trustee Rogers: So present time, I'm not seeing any hands up.

[0:10:17] Trustee Rogers: Oh, there's one.

[0:10:21] Trustee Rogers: Okay.

[0:10:22] Trustee Rogers: Thank you, Rebecca.

[0:10:23] Trustee Rogers: If you could move Rebecca into the panelist

[0:10:25] Trustee Rogers: so that she can turn her camera on as well.

[0:10:27] Trustee Rogers: This is Rebecca Ewing.

[0:10:28] Trustee Rogers: Thank you, Taylor.

[0:10:29] Trustee Rogers: hello

[0:10:32] Voice 3: I

[0:10:33] Trustee Rogers: can hear you I

[0:10:35] Voice 3: don't think the camera's working I'm sorry oh well

[0:10:38] Voice 3: that's okay and it's

[0:10:40] Voice 3: actually I think Tim's going to say something to Mackie okay

[0:10:43] Voice 10: I just want to uh confirm that

[0:10:46] Voice 10: you received our letter last week did

[0:10:49] Trustee Rogers: that would be the one with the various the charts that were

[0:10:54] Trustee Rogers: in it yeah

[0:10:56] Voice 10: yes

[0:10:57] Trustee Rogers: we got that it's dated january 20th uh and has the links to the um uh the

[0:11:04] Trustee Rogers: agriculture i think i think it's called edge buffer or whatever it is yeah the various

[0:11:10] Trustee Rogers: charts that are attached we've got that i was reviewing it last night

[0:11:13] Voice 10: okay thanks i'm just

[0:11:15] Voice 10: hoping that that can be considered as part of the the process for reviewing that application

[0:11:20] Voice 10: from the Maine Island Housing Society.

[0:11:24] Voice 10: Right, so

[0:11:25] Trustee Rogers: just to be clear, my understanding of your,

[0:11:28] Trustee Rogers: Mr. Mackey, of your letter and your point of view

[0:11:31] Trustee Rogers: is that this, and I know you've made,

[0:11:34] Trustee Rogers: and this is, I know you've made other submissions

[0:11:37] Trustee Rogers: about other issues, but this one in particular

[0:11:40] Trustee Rogers: is about your concern about the border

[0:11:44] Trustee Rogers: between the application and your piece of land

[0:11:47] Trustee Rogers: where you're doing agriculture.

[0:11:49] Trustee Rogers: Mayor

[0:11:50] Voice 10: Mrakas, Each of our letters have expressed that concern, but this one also is more general as as last week during the affordable housing discussion, the idea of the island being almost built out.

[0:12:03] Voice 10: Mayor Mrakas, same with other Gulf Islands, this is going to be more of an issue as you proceed and you intensify development next to agricultural areas so.

[0:12:12] Voice 10: Mayor Mrakas, it's not just related to this piece of property it's related to how the LTC thinks about development.

[0:12:18] Voice 10: development plans as they relate to or or interface with agriculture so it's it's specifically about

[0:12:26] Voice 10: the the process before us but more a general thing too i think that the ocp isn't very clear on

[0:12:33] Voice 10: on how it can support agriculture and where these different zones intense zones may have an impact

[0:12:42] Voice 10: or may not have an impact on agriculture so it was kind of doing double duty so i just want to

[0:12:47] Voice 10: to draw attention to that.

[0:12:48] Trustee Rogers: Yes, okay, thank you.

[0:12:49] Trustee Rogers: Thank you for the information and the links and the thing.

[0:12:52] Trustee Rogers: But yes, I got it.

[0:12:53] Trustee Rogers: I can say I certainly read it, so.

[0:12:56] Voice 10: Okay, thank you.

[0:12:59] Trustee Rogers: Anybody else wish to speak to the Local Trust Committee?

[0:13:07] Trustee Rogers: Not seeing any hands at this stage.

[0:13:12] Trustee Rogers: Give it one more moment.

[0:13:14] Trustee Rogers: Not seeing any hands,

[0:13:16] Trustee Rogers: so then we'll close the town hall for now.

[0:13:18] Trustee Rogers: There is a second opportunity at the end of the meeting.

[0:13:21] Trustee Rogers: We do not have a community information meeting.

[0:13:23] Trustee Rogers: number four or public hearing we have minutes um which are found on page 4 or 12 of the agenda

[0:13:34] Trustee Rogers: um just give me a second while i reopen my agenda uh trustees any concerns or changes to the agenda

[0:13:47] Voice 9: yeah um

[0:13:48] Trustee Rogers: i i just had one very brief one um on page eight let me find it again

[0:13:58] Trustee Rogers: and last bullet before the motions.

[0:14:12] Trustee Rogers: Sorry, it's just a typo.

[0:14:14] Trustee Rogers: I'm sure the last bullet on page eight,

[0:14:17] Trustee Rogers: which is page five of the minutes,

[0:14:20] Trustee Rogers: it says clarification of division two lots

[0:14:23] Trustee Rogers: and reminder parcel,

[0:14:25] Trustee Rogers: I should say reminder parcel.

[0:14:31] Trustee Rogers: So I'm sorry, I could have probably let you know.

[0:14:34] Trustee Rogers: Other than that, I don't have any other things.

[0:14:36] Trustee Rogers: so if no if neither of the trustees have anything we'll just take the minutes as as amended there

[0:14:41] Trustee Rogers: are no rwms there's no apc minutes we have a follow-up action list which starts on page 15

[0:14:48] Trustee Rogers: uh planner chadwick do you have anything you wanted to flag for us enough

[0:14:52] Trustee Rogers: yeah

[0:15:02] Voice 8: sorry

[0:15:03] Voice 17: yeah just wanted to point out um that that we the trustees can expect um bylaw

[0:15:10] Voice 17: law 180 to come to the March LTC meeting.

[0:15:14] Voice 17: And that's just based on the timelines for review.

[0:15:20] Voice 17: And then we anticipate being able to bring

[0:15:23] Voice 17: the cotton park bylaws back in February.

[0:15:31] Voice 17: So that's what we're.

[0:15:33] Voice 8: Okay, any

[0:15:38] Trustee Rogers: questions from either trustee related

[0:15:40] Trustee Rogers: to the follow-up action list?

[0:15:41] Trustee Rogers: Nothing, thank you.

[0:15:42] Trustee Rogers: we'll just take that as a report so um that takes us into delegations there's no correspondence in

[0:15:50] Trustee Rogers: our package so that then takes us to um the applications and referrals um and number 10.1

[0:15:59] Trustee Rogers: on that agenda is is um uh we added is the tup related to the daycare which i they said i i

[0:16:08] Trustee Rogers: don't know much other than it's been filed i don't know do we have any representative of the

[0:16:12] Trustee Rogers: the people here or does somebody want to who would that be Megan Fedlick Feddick so can we move

[0:16:24] Trustee Rogers: Miss Feddick to so you should now be able to speak and turn your camera on I'm going to turn

[0:16:33] Trustee Rogers: to Planner Chadwick can you just sort of let me know Nerissa what the status of that application

[0:16:39] Trustee Rogers: is let us all know and and why it's on our agenda today thanks

[0:16:44] Voice 17: sure um yeah so we received the um

[0:16:49] Voice 17: the application i i believe it was late december early i think it was december i i and um anyways

[0:16:57] Voice 17: so it's it's sort of next in queue um it has we've received the um we've received the the fee

[0:17:05] Voice 17: and uh and and uh phil has been uh delegated to uh processing the application um and so it is

[0:17:15] Voice 17: essentially sort of next in line um following the the costello application um and there has been

[0:17:23] Voice 17: discussion about the potential of it being um sort of fast-tracked essentially as it exists

[0:17:32] Voice 17: currently, if we move forward, if there's a decision to be made in terms of being able to

[0:17:38] Voice 17: fast track the application, we can only make, we can only bring it to the February, and this is

[0:17:45] Voice 17: based on, this is, this is based on staff workload and process. So the possibility of bringing it to

[0:17:52] Voice 17: the February meeting, it's possible, but it would require having to move the Costello application to

[0:17:58] Voice 17: to March and so that's a that's an assessment of time that's been that that Robert spent quite a

[0:18:05] Voice 17: bit of time kind of getting a good good handle on so that's that's sort of the the situation in

[0:18:11] Voice 17: terms of providing notice etc there's we still do have time to be able to get it to the February

[0:18:17] Voice 17: agenda but like I said it's really a matter of of workload and timing at this point.

[0:18:24] Voice 17: any

[0:18:32] Trustee Rogers: questions from the planner the planner before i turn to megan um

[0:18:39] Voice 17: any questions i think i think

[0:18:42] Voice 17: megan will be able to give you a sense of sort of what their their scenario is i don't i don't

[0:18:48] Voice 17: have any direct questions now okay

[0:18:50] Trustee Rogers: so megan welcome um and um thank you and and maybe you

[0:18:57] Trustee Rogers: could tell us what you you've heard the planner say where we're at in terms of our workload issues

[0:19:02] Trustee Rogers: issues so um maybe over to you do you have something you wish to say to us sure and thanks

[0:19:08] Voice 12: for um thanks for uh letting me join i'm joining for my car i'm at the schwartz bay ferry terminal

[0:19:13] Voice 12: and i have a frozen mouth i was just at the dentist so hopefully you can hear what i'm saying

[0:19:19] Voice 12: i'm not slurring my words um no i wanted to say uh thanks to narissa and to janine and david for

[0:19:26] Voice 12: you know lending so much time to to hear us out and uh and for lending your support and

[0:19:31] Voice 12: And it's really been quite easy to approach the island's trust with this issue.

[0:19:40] Voice 12: The daycare, which has been in operation since 2018, is currently operating at the school.

[0:19:48] Voice 12: And at the moment, well, since September, really, we've been between a rock and a hard place trying to efficiently operate and effectively operate at the school.

[0:20:01] Voice 12: because essentially because of the COVID protocols of the school district

[0:20:07] Voice 12: have really limited our access and raised some health and safety concerns

[0:20:13] Voice 12: in terms of the way that the daycare needs to operate with babies and toddlers

[0:20:17] Voice 12: as opposed to the school with their school children.

[0:20:20] Voice 12: So it's become very difficult for us to operate at the school.

[0:20:23] Voice 12: As a result, we rented a home and entered into a commercial lease agreement

[0:20:29] Voice 12: went with the homeowner um at uh to have to to move our licensed daycare into the home and at

[0:20:37] Voice 12: the time we are consulting with licensing office um and had it given guidance that we that we

[0:20:44] Voice 12: because of a because of a an exemption in the legislation that we wouldn't run into a zoning

[0:20:50] Voice 12: issue so um we didn't anticipate having to apply for a temporary use permit or um or at least we

[0:20:57] Voice 12: we we didn't understand i suppose the process of the temporary use permit um so we've got we've

[0:21:04] Voice 12: got ourselves into the situation now where we're in a lease agreement um and paying money uh we're

[0:21:11] Voice 12: paying double rent and double insurance to operate or to kind of hold both spaces both at the school

[0:21:17] Voice 12: and at this this home um our like i said our ability to operate that at the school has been

[0:21:23] Voice 12: has been compromised to the point where we've we've had to reduce enrollment and put a freeze

[0:21:28] Voice 12: on enrollment so we're really losing money and um being that it's the only it's the only child

[0:21:34] Voice 12: child care option on the island that serves a number of families with a long wait list um

[0:21:39] Voice 12: we're we're quite desperate to um to find a solution to this problem um just we also have a

[0:21:46] Voice 12: we we were given a provincial grant to put to build a child care facility which is very exciting

[0:21:51] Voice 12: for our community and that's um in progress at the community center um but it won't be built at

[0:21:57] Voice 12: least until january next year so in the meantime we really um in order to keep our daycare alive

[0:22:03] Voice 12: we really need a solution and we're hoping that um that we'll be able to um to to to operate out

[0:22:11] Voice 12: of this this home as soon as it's humanly possible a lot of volunteers have worked um

[0:22:17] Voice 12: really hard to set this up and and we've spent significant resources trying to set this

[0:22:24] Voice 12: this home daycare situation up so that's kind of the situation okay

[0:22:31] Trustee Rogers: questions from either of the

[0:22:33] Trustee Rogers: trustees for I'm guessing you guys have had conversations yeah go ahead trust me I don't

[0:22:42] Voice 18: have any questions I want to thank Megan I think she laid out the situation quite succinctly

[0:22:46] Voice 18: it's it's kind of a also my understanding with discussions with staff it's it's a staffing issue

[0:22:51] Voice 18: that i think normally wouldn't always be happening so it's unfortunate timing and so now we would

[0:22:59] Voice 18: like to consider this application and perhaps changing priorities so if marissa can walk us

[0:23:05] Voice 18: through what it was required to do that i think we i have enough information to make a decision

[0:23:14] Trustee Rogers: Okay, Nerissa, do you want to address the, I mean, I know you talked briefly, but effectively, as I understand it, the first time we can, if the field was clear, given the statutory notice we have to give for the TUP, the first time we could consider this would be at the February LTC meeting, correct?

[0:23:36] Trustee Rogers: that's correct

[0:23:38] Trustee Rogers: yeah yeah um i

[0:23:39] Voice 17: mean we did that you know we did the math and you know there would

[0:23:43] Voice 17: be the potential to consider it about four days prior to that but again given staff um

[0:23:50] Voice 17: given our uh our staff challenges at the moment um uh you know expediting it by by four days

[0:23:56] Voice 17: wouldn't uh wouldn't really be wouldn't wouldn't we wouldn't gain that much as much more than what

[0:24:03] Voice 17: we would ultimately be giving um and then and then also as i identified before um because of again

[0:24:10] Voice 17: it's a it's a timing thing we get a lot we get a lot of applications at the beginning of the year

[0:24:16] Voice 17: quite a mountain of them coming in um and also because we have done we have been um we are sort

[0:24:23] Voice 17: of moving to this this new model so that we can do more long-range uh planning projects where we

[0:24:29] Voice 17: we do have a smaller amount of staff

[0:24:33] Voice 17: that are dedicated specifically to applications.

[0:24:36] Voice 17: So that's the consideration here.

[0:24:40] Voice 17: Certainly we've had discussions with Megan

[0:24:43] Voice 17: about trying to think about all the ways,

[0:24:45] Voice 17: what possibilities we could come up with

[0:24:48] Voice 17: to get them to the place they need to be

[0:24:51] Voice 17: as soon as possible, but ultimately arrived at TEP.

[0:24:55] Voice 17: the TEP is really the only option for them at this point.

[0:24:59] Voice 17: And again, so really in order to move this

[0:25:03] Voice 17: as fast as possible,

[0:25:05] Voice 17: it would really require moving the Costello.

[0:25:09] Voice 17: Well, there's two options as Robert's identified.

[0:25:12] Voice 17: One is moving the Costello application to March

[0:25:16] Voice 17: and focusing on this one,

[0:25:18] Voice 17: or it would require having a look at applications

[0:25:21] Voice 17: on other islands and bumping one of those ones.

[0:25:27] Voice 17: So that would be just a discussion with other trustees.

[0:25:31] Voice 17: Who

[0:25:33] Trustee Rogers: aren't here today.

[0:25:34] Voice 17: Who aren't

[0:25:34] Trustee Rogers: here today, yes.

[0:25:36] Trustee Rogers: I mean, this is always the awkward part

[0:25:38] Trustee Rogers: and just for those watching,

[0:25:43] Trustee Rogers: this is part of a transition

[0:25:45] Trustee Rogers: where we've assigned a series of planner resources,

[0:25:48] Trustee Rogers: including part of planner Chadwick's time

[0:25:51] Trustee Rogers: to a regional planning team to look at longer term

[0:25:53] Trustee Rogers: because some of our bigger projects aren't getting the traction we would like and what that's going

[0:25:59] Trustee Rogers: to mean is it's it's much it's more difficult for us to respond to issues uh in ways that might have

[0:26:06] Trustee Rogers: been expected in the past so um you know i don't know i feel a little uncomfortable um personally

[0:26:15] Trustee Rogers: without hearing from the costello i mean i've read the costello application and i understand

[0:26:19] Trustee Rogers: and they were sort of hoping it would be done

[0:26:21] Trustee Rogers: by January the 15th.

[0:26:23] Trustee Rogers: And this is only a preliminary report

[0:26:27] Trustee Rogers: and I'm not quite sure what the trustees think

[0:26:29] Trustee Rogers: about the preliminary report.

[0:26:32] Trustee Rogers: So anyway, Trustee Dodds,

[0:26:34] Trustee Rogers: you thought you had some things you'd like to say.

[0:26:36] Voice 18: Well, I just, for clarification,

[0:26:39] Voice 18: can we still discuss the Costello application

[0:26:42] Voice 18: at this meeting and then at the end of that

[0:26:44] Voice 18: make a decision whether we want to?

[0:26:46] Voice 18: So that's the process right now.

[0:26:48] Voice 18: I was

[0:26:49] Trustee Rogers: going to say that one option is to sort of take the request from the priorities and then hear the Costello application, which we know that in the ordinary planning, if we decide to go ahead, would probably be heard in February and then make a decision.

[0:27:10] Trustee Rogers: And I'm okay with that, if you two would both agree with that process.

[0:27:14] Trustee Rogers: So in other words, we'll just set the daycare TUP site, and then we'll give some direction to staff as to how to prioritize.

[0:27:23] Trustee Rogers: All right?

[0:27:24] Trustee Rogers: Sounds good to me.

[0:27:26] Trustee Rogers: Okay.

[0:27:26] Trustee Rogers: Thank you, Megan.

[0:27:28] Trustee Rogers: Please stay with us.

[0:27:29] Trustee Rogers: You can turn your camera off if you like or stay on.

[0:27:32] Trustee Rogers: But I think what we're going to do is now go to the Costello application 10.2.

[0:27:37] Trustee Rogers: I hope the dentist was okay and I saw two names with I saw Dan and Amber Costello thank you what

[0:27:51] Trustee Rogers: we'll do is we'll promote you and then after we have heard from the planner related to the

[0:28:00] Trustee Rogers: staff report and get any questions we'll turn to you for anything you wish to say

[0:28:05] Trustee Rogers: um so thank you and and we'll we'll talk to you then thanks so hi um so planner chadwick we're

[0:28:15] Trustee Rogers: now 10.2 and this application i think is at page uh 17 okay

[0:28:24] Voice 17: yeah so so this uh this application

[0:28:27] Voice 17: it's an application for um a temporary use permit for a short-term vacation rental um so the the

[0:28:36] Voice 17: The applicant, I guess the background to this is that they are looking to purchase a property

[0:28:44] Voice 17: from their parents that have lived on the property for many years, and they want to

[0:28:52] Voice 17: keep it in the family and are looking for an option to generate some revenue so that

[0:28:59] Voice 17: they can comfortably do that.

[0:29:01] Voice 17: So my colleague Phil Testamel was the planner that went through the application.

[0:29:17] Voice 17: And so I'm presenting on his behalf here.

[0:29:20] Voice 17: um and he he does recommend it goes so so first of all the reason that it is before you as a

[0:29:28] Voice 17: preliminary uh report is because um the ocp while the uh the main island went through a process

[0:29:38] Voice 17: looking at tps for um stvrs there was no sort of ultimate result so the ocp doesn't actually have

[0:29:46] Voice 17: guide guidelines so these are these would be new guidelines that are being presented

[0:29:50] Voice 17: And also, you know, a TEP of this nature has not been put forward to the trustees.

[0:30:00] Voice 17: as i understand or or it's been quite some time um so so so phil uh he went through

[0:30:10] Voice 17: um what had kind of been put forward previously during the process um with with main island and

[0:30:17] Voice 17: it also looked at there are a number of processes um on a number of the island other islands that

[0:30:23] Voice 17: are going forward to review guidelines um etc and so and he looks primarily at uh the guidelines

[0:30:34] Voice 17: uh in the tups for north pender and south pender which are are fairly similar and so that's that's

[0:30:41] Voice 17: where he's generated uh sort of the guidelines that would essentially be related to this

[0:30:46] Voice 17: temporary use permit. And from his perspective, he is supporting the application as it appears

[0:31:00] Voice 17: that it's a reasonable amount of people. The location doesn't seem to be, there doesn't seem

[0:31:11] Voice 17: to any major challenges with the location and the the applicants have done uh their due diligence to

[0:31:18] Voice 17: to contact the the water service and and also have conversations with neighbors um there's

[0:31:24] Voice 17: of course there's there still is the notice um opportunity for neighbors to um to provide um

[0:31:31] Voice 17: further uh further comments on the application should should trustees agree to go forward with

[0:31:38] Voice 17: the application so um that's sort of the the summary um i'm open to questions if anybody

[0:31:45] Voice 17: if trustees have have questions uh

[0:31:49] Trustee Rogers: questions trustee dodd

[0:31:51] Voice 18: i don't have a question but we

[0:31:53] Voice 18: would normally send something like this to our apc and we do still have five apc members um

[0:31:59] Voice 18: so i think rather than so this is where i could get into this rather than taking more staff time

[0:32:05] Voice 18: at this point to me the obvious would be to send it to them even if we weren't discussing the daycare

[0:32:11] Voice 18: I still would be wanting to send this to our advisory planning commission and that would be

[0:32:16] Voice 18: my recommendation um we've had lots in my time I've had numerous applications most of them were

[0:32:22] Voice 18: turned down this one as you say the folks have done really good homework on this one um everything

[0:32:27] Voice 18: looks good here but ultimately um I think TUP or short-term vacation rentals do raise concerns in

[0:32:34] Voice 18: in the community, precedents, et cetera.

[0:32:37] Voice 18: So it's what I would be asking is that we refer to APC.

[0:32:43] Trustee Rogers: Trustee Ma, do you have any questions for the planner?

[0:32:47] Trustee Maude: No questions for the planner.

[0:32:49] Trustee Maude: If Trustee Dodds feels that that's the appropriate stream,

[0:32:53] Trustee Maude: I have no objections to that of sending it to APC.

[0:32:56] Trustee Maude: Okay, before

[0:32:57] Trustee Rogers: we get into what we're going to do with this,

[0:33:00] Trustee Rogers: let's maybe go to the applicant.

[0:33:02] Trustee Rogers: and um just my only question was um subject to what the trustees have said if they said go ahead

[0:33:14] Trustee Rogers: the plan was to was to the the workflow would have allowed this to come back to us in february

[0:33:21] Trustee Rogers: is that have i got that right planner chadwick yeah okay that and that do that but i've heard

[0:33:27] Trustee Rogers: that both the trustees express and I believe as I mean trustee Dodds in particular but both

[0:33:35] Trustee Rogers: trustees would know the situation on the island far better than I do is that these that this is

[0:33:40] Trustee Rogers: an unusual application so I'll turn to the Costello's you've heard the planners report

[0:33:46] Trustee Rogers: you've heard some indication of what the trustees might be interested in can feel free to comment

[0:33:53] Trustee Rogers: comment as you wish.

[0:33:56] Voice 2: Hi, thanks for having us.

[0:33:58] Voice 2: I'm Dan and this is my course.

[0:34:01] Voice 2: Again, thanks to Phil and Narissa for their help

[0:34:05] Voice 2: in preparing this application.

[0:34:08] Voice 2: Obviously there's some procedural stuff here

[0:34:11] Voice 2: that we're not fully aware of how it works, the details of,

[0:34:14] Voice 2: but no further comments.

[0:34:19] Voice 2: We think we-

[0:34:20] Trustee Rogers: Well, I want you to be aware of what trustee Dodds said

[0:34:23] Trustee Rogers: just so you're clear.

[0:34:23] Trustee Rogers: so in our local trust committee we have a group which is called which are a group of volunteers

[0:34:28] Trustee Rogers: off the island which are called advisory planning committee or commission i guess they're called

[0:34:33] Trustee Rogers: which are people from the community who we refer matters to from time to time and ask for their

[0:34:40] Trustee Rogers: advice on it that's why it's called the advisory planning commission um so what it would mean is

[0:34:46] Trustee Rogers: is if if we proceeded down that road this this application would be referred to them and and

[0:34:52] Trustee Rogers: And we would ask them a question like something like, what do you think of this in this circumstance?

[0:34:57] Trustee Rogers: That will take some time. I mean, when I say some time, it's usually I'm going to say a matter of weeks at least.

[0:35:08] Trustee Rogers: Right. I mean, Maine Island's pretty efficient, but it'll be a matter of weeks and would definitely mean that the matter would not be on our February LTC agenda because we would wait.

[0:35:20] Trustee Rogers: we would get a report back to them from them

[0:35:22] Trustee Rogers: and then we would make whatever decision

[0:35:24] Trustee Rogers: we decided to make going forward.

[0:35:26] Trustee Rogers: So just so you're aware,

[0:35:28] Trustee Rogers: that's what's being referred to right now.

[0:35:31] Trustee Rogers: Yeah, Trustee Daw.

[0:35:33] Voice 18: So my question is we refer this to the APC

[0:35:36] Voice 18: to come back with a report.

[0:35:37] Voice 18: I don't want to delay this beyond our March meeting,

[0:35:39] Voice 18: but can I assume that if they came back with,

[0:35:42] Voice 18: you know, not a huge number of red flags

[0:35:45] Voice 18: through an RWM or whatever,

[0:35:46] Voice 18: ever, can we then get it into the planning process to have it ready for end of March meeting?

[0:35:57] Trustee Rogers: I don't know. That's a good question. That'd be about the question for the planner.

[0:36:01] Trustee Rogers: We do have a meeting on the 29th of March. And I mean, the APC requires some resources. I don't

[0:36:10] Trustee Rogers: know if it needs you, Planner Chadwick. Do you get involved in the APC meetings?

[0:36:14] Voice 17: generally not unless we're invited right

[0:36:17] Trustee Rogers: so we've been involved uh the recorder mostly

[0:36:20] Trustee Rogers: to set it up and whoever needs to set up the uh the zoom meeting so that's good so the question

[0:36:27] Trustee Rogers: from trustee dodds is if we refer to the uh the to the apc they come back to us in february

[0:36:33] Trustee Rogers: um with an with a an answer could do we still think we can get it on the march agenda

[0:36:38] Trustee Rogers: yeah

[0:36:40] Voice 17: i think that would be possible uh march is the march is the 29th and the february meeting

[0:36:45] Voice 17: the 22nd

[0:36:46] Voice 15: 25th

[0:36:47] Trustee Rogers: i think the

[0:36:49] Voice 17: 25th i

[0:36:51] Trustee Rogers: believe i don't know let me pull out my little book again it's

[0:36:53] Voice 17: about four weeks between i'm just trying to i think it's possible yes

[0:36:58] Trustee Rogers: 22nd you're right sorry

[0:37:01] Trustee Rogers: yeah

[0:37:01] Voice 17: so yeah yeah it's not it's the 26th that's five weeks um more or less right so

[0:37:07] Trustee Rogers: yeah we could

[0:37:07] Trustee Rogers: If we got a report back and we decided to go ahead,

[0:37:11] Trustee Rogers: you could give statutory notice.

[0:37:14] Trustee Rogers: Much of the work has been done

[0:37:17] Trustee Rogers: around the actual staff report

[0:37:19] Trustee Rogers: about what the specifics of it are, so.

[0:37:24] Voice 18: Well, I'm going to cut to the chase

[0:37:26] Voice 18: because realistically I would put the daycare ahead anyways.

[0:37:30] Voice 18: And realistically I would be asking this permit application

[0:37:34] Voice 18: to go to the APC.

[0:37:35] Voice 18: So I'm going to move now that we refer the application.

[0:37:37] Voice 18: I've got two screens here, I haven't got the number,

[0:37:41] Voice 18: but the TUP request from Amber and her husband

[0:37:46] Voice 18: is that I've requested that be sent to our APC

[0:37:50] Voice 18: for referral to them for input into this TUP.

[0:37:58] Trustee Rogers: Okay, so we have a motion, Pat, did you get that?

[0:38:02] Trustee Rogers: And are you seconding Trustee Maude?

[0:38:05] Trustee Rogers: Okay, so I gather, just so I'm clear

[0:38:12] Trustee Rogers: on what i'm voting on um so i can i assume that what you're asking them is not only about the

[0:38:18] Trustee Rogers: specifics but whether or not a tup should be granted in this circumstance at all yes yes

[0:38:26] Voice 18: i would very much like their input um we're we've in this case we've had no objections from the

[0:38:30] Voice 18: neighborhood um i did get a late email from the blue vista report i'm not sure if they're in the

[0:38:36] Voice 18: audience um but because it's been a contest contentious issue in the past um concerns i

[0:38:42] Voice 18: i think that it's appropriate for us to send it to the apc at this time we did give one we did

[0:38:49] Voice 18: issue one permit at one time for a cottage on arbutus and but it had the homeowner living

[0:38:55] Voice 18: across the street usually the concerns are management issues numbers of people etc so

[0:39:01] Voice 18: So I'd like their input into the numbers, you know, eight people using a two-bedroom house, all that sort of information.

[0:39:08] Voice 18: So it would be me and my decision, but I also don't want this to be held up beyond the end of March.

[0:39:14] Voice 18: So if that's a proviso in there, that once we receive their report through an RWM,

[0:39:20] Voice 18: the local trust committee should be able to then send it back to the planner for either rejection or approval process.

[0:39:31] Voice 11: May I ask a question about the flow?

[0:39:33] Voice 11: would the neighborhood notification and feedback invitation for the neighbors within 100 meters

[0:39:39] Voice 11: still happen at this point or would you be hoping to then do it after the advisory board

[0:39:44] Voice 11: planning pardon me commission gives feedback correct

[0:39:48] Voice 8: after

[0:39:49] Voice 11: okay and so the trust the trustees

[0:39:52] Voice 11: would still discuss the report in the February meeting or in a special meeting before moving

[0:39:57] Voice 11: forward or deciding not to move forward we

[0:39:59] Trustee Rogers: would we would basically have this same report come

[0:40:03] Trustee Rogers: come back to us in February or the end of February,

[0:40:06] Trustee Rogers: but with the additional information of the point of view

[0:40:09] Trustee Rogers: of the advisory planning commission.

[0:40:11] Trustee Rogers: So we would have the report that we've got now,

[0:40:14] Trustee Rogers: the advisory planning commission,

[0:40:15] Trustee Rogers: we again be asked the same question

[0:40:17] Trustee Rogers: or should we proceed to notice?

[0:40:21] Trustee Rogers: And then if we gave the thumbs up to go ahead,

[0:40:25] Trustee Rogers: then the notice to neighbors would go ahead.

[0:40:29] Trustee Rogers: So then that's, I've forgotten, is it 14 days?

[0:40:32] Trustee Rogers: whatever the statutory notice period is

[0:40:37] Trustee Rogers: for people to comment and it would then be put on

[0:40:40] Trustee Rogers: if presuming that happened and I,

[0:40:42] Trustee Rogers: there's no guarantee of that

[0:40:44] Trustee Rogers: if the advisory planning commission came back and said,

[0:40:46] Trustee Rogers: you know, we don't think these are a good idea,

[0:40:50] Trustee Rogers: then we'd have to take that into account,

[0:40:52] Trustee Rogers: make a decision and go forward.

[0:40:54] Trustee Rogers: Okay, is that please, if you have any more questions,

[0:40:57] Trustee Rogers: I know this process can seem a bit

[0:41:03] Trustee Rogers: i don't want to say bureaucratic but but it can seem a bit bureaucratic i

[0:41:08] Voice 11: think i think it makes

[0:41:09] Voice 11: logical sense i mean we also feel very strongly that it would make more logical sense for the

[0:41:13] Voice 11: daycare application to be bumped up regardless so that seems to make proper allocation for that

[0:41:18] Voice 11: anyways um we would request if possible that we could attend the meeting where the the um report

[0:41:25] Voice 11: is discussed from the advisory planning commission um but also appreciate and really appreciate the

[0:41:31] Voice 11: work Phil put into the report. So I should

[0:41:33] Trustee Rogers: tell you that not only are our meetings always public

[0:41:37] Trustee Rogers: but actually the APC meeting is public so you could you could be asked to be put on the

[0:41:45] Trustee Rogers: to attend this way with when the APC discusses it as well if you want to. So great thank you for

[0:41:53] Trustee Rogers: that okay

[0:41:54] Trustee Rogers: we'll

[0:41:54] Voice 11: definitely look for that.

[0:41:55] Trustee Rogers: Okay thanks very much Amber. Okay well I have a motion

[0:41:59] Trustee Rogers: and a seconder.

[0:42:01] Trustee Rogers: Do you have any more questions before we call the vote?

[0:42:06] Trustee Rogers: Anything further from you Planner Chadwick?

[0:42:10] Trustee Rogers: Then I'll call the vote, all in favor?

[0:42:13] Trustee Rogers: All in, that passes, thanks very much.

[0:42:16] Trustee Rogers: I'll just say that the only thing that struck me

[0:42:18] Trustee Rogers: about the application besides the bigger community issues

[0:42:20] Trustee Rogers: was also the eight people.

[0:42:22] Trustee Rogers: So I wonder about that.

[0:42:24] Trustee Rogers: So with two bedrooms.

[0:42:26] Trustee Rogers: And the picture looks like a very nice little cottage.

[0:42:30] Trustee Rogers: thank you very much uh we'll perhaps see you again in february uh february 22nd

[0:42:38] Voice 7: great thank you

[0:42:39] Trustee Rogers: they'll be back thanks thanks very much for your consideration

[0:42:42] Trustee Rogers: um the next item on the agenda then is number 10.3 what's now 10.3 which is the peace matter

[0:42:52] Trustee Rogers: and i saw mr peace um here so you could you can promote him and if he wishes to speak to us and

[0:43:03] Trustee Rogers: and he, of course, put his hand up earlier,

[0:43:05] Trustee Rogers: so we know he's here.

[0:43:06] Trustee Rogers: And this is on page 47 of the agenda.

[0:43:12] Trustee Rogers: Over to you, Planner Chadwick.

[0:43:15] Voice 17: Okay, so this is about the development variance permit

[0:43:25] Voice 17: for water quality, and it also doesn't,

[0:43:30] Voice 17: water quantity sorry related and it's related to uh subdivision application which is actually um

[0:43:38] Voice 17: it's more of a it's a boundary adjustment uh essentially and so at the last uh meeting

[0:43:45] Voice 17: uh trustees um trustees did uh support the recommendation to um to issue notice and so

[0:43:54] Voice 17: notice has been circulated and that was and we moved to do that earlier so that

[0:44:01] Voice 17: so that this we could move the application forward because it also involves a covenant for so that's

[0:44:10] Voice 17: the application the subdivision application involves a covenant related to water quality

[0:44:15] Voice 17: And the covenant has also includes the installation of rain collection system, so it's both, it includes both the water treatment and the installation of water collection.

[0:44:29] Voice 17: So, the development permit, the recommendation here is to move, is to approve the issuance of the development permit for the water quality, which I'll also mention is it was just slightly below what the requirement was, subject to the registration of the covenant, which will address the water treatment in the collection system.

[0:44:58] Voice 17: So to this point, the covenant has been signed by the landowner and is ready to be signed and sitting at our lawyer's office for Chair Rogers to go and sign.

[0:45:17] Voice 17: so essentially we're just waiting we're just needing a resolution to move forward with the

[0:45:22] Voice 17: development permit and and also to um to support to designate uh chair rogers to go and sign the

[0:45:29] Voice 17: covenant um i'm happy to provide any further details if if uh if needed makes

[0:45:37] Voice 18: all makes sense

[0:45:38] Voice 18: to me my question is do both motions have to be separate motions um

[0:45:44] Trustee Rogers: yes because one's a dvp

[0:45:46] Trustee Rogers: and the other one's a covenant this

[0:45:49] Voice 18: has been a long drawn out process but i'm ready to move the

[0:45:53] Voice 18: first motion go ahead

[0:45:54] Voice 18: okay i move that the main island local trust committee approve issuance of

[0:45:58] Voice 18: development variance permit application madvp 2020.8 piece subject to the registration of a

[0:46:06] Voice 18: covenant related to water treatment and the installation which we all love of rainwater

[0:46:11] Voice 18: water collection system on the title of lot one,

[0:46:14] Voice 18: section 12, Maine Island Couch and District,

[0:46:17] Voice 18: O'Pan EPP 72441.

[0:46:21] Trustee Rogers: That should say more sense.

[0:46:26] Trustee Rogers: Is there a seconder for that motion?

[0:46:28] Trustee Rogers: Any further discussion from either of the trustees?

[0:46:31] Trustee Rogers: As you say, we've been going around it for a while.

[0:46:33] Trustee Rogers: All in favor then?

[0:46:34] Trustee Rogers: If that passes, is there a second motion here?

[0:46:38] Voice 18: I can move that Maine Island Local Trust Committee

[0:46:41] Voice 18: accept a covenant under section 219 of the land title act

[0:46:45] Voice 18: from the registered owners of lot one section 12

[0:46:47] Voice 18: main Island Cowichan district plan EPP 72441

[0:46:52] Voice 18: and designate the chair of the local trust committee

[0:46:55] Voice 18: to sign the covenant M-A-S-U-B 2018.3 445 Garrick road.

[0:47:03] Trustee Rogers: Okay, second.

[0:47:05] Trustee Rogers: Any further discussion from other trustees all in favor?

[0:47:09] Trustee Rogers: okay and I'll just tell you Mr. Peace that I have arranged to attend the lawyer's office

[0:47:15] Trustee Rogers: tomorrow morning at 11 o'clock and be signing the covenant from our point of view

[0:47:19] Trustee Rogers: I understand the CRD has not yet signed it so that's out of our hand yeah go ahead trustee

[0:47:28] Trustee Rogers: I

[0:47:28] Voice 18: just wanted to say for anyone who isn't aware of how this subdivision has happened but it's

[0:47:34] Voice 18: It's been a very creative sharing of land with adjoining neighbors.

[0:47:38] Voice 18: A large piece of land ultimately created, I think, just one single separate.

[0:47:42] Voice 18: But it took what was a very complex process.

[0:47:46] Voice 18: And I think it's really well done.

[0:47:48] Voice 18: And I have to congratulate Mr. Peace on his long patience to get this far through.

[0:47:53] Voice 18: So thank you.

[0:47:55] Voice 6: Thank you.

[0:47:56] Voice 6: And the only question that I have is, it's listed as owned by Peace.

[0:48:03] Voice 6: it's actually owned by my wife's corporation and I'm wondering if is that an issue at all

[0:48:07] Voice 6: does that have to be stated anywhere oh

[0:48:10] Voice 15: and listed

[0:48:16] Trustee Rogers: with the only place I see peace is

[0:48:19] Trustee Rogers: under the name of the development frame variance permit I see the word peace there

[0:48:27] Voice 17: um um yeah I think um which

[0:48:34] Trustee Rogers: is just just actually

[0:48:35] Trustee Rogers: referring to the name attached to the dvp as

[0:48:38] Trustee Rogers: as opposed to the title.

[0:48:39] Voice 17: That's right,

[0:48:39] Voice 17: that's what it is, yeah.

[0:48:40] Trustee Rogers: Yeah, so it shouldn't make any difference.

[0:48:42] Voice 17: I think we're okay there, yeah.

[0:48:43] Voice 17: And the Covenant has got Janice's name on it,

[0:48:47] Voice 17: so I think that's right.

[0:48:48] Voice 6: The corporation, or her corporation name.

[0:48:51] Voice 17: Oh, the Covenant.

[0:48:55] Trustee Rogers: Oh, yeah, Inc. Beat number, Dr. Janice L. Peace, Inc.,

[0:49:00] Trustee Rogers: number VCO373276.

[0:49:05] Voice 8: Okay.

[0:49:06] Voice 8: Could

[0:49:06] Trustee Rogers: you just hold one second?

[0:49:07] Trustee Rogers: Someone's at my door.

[0:49:08] Trustee Rogers: I'll just stand down for one second this

[0:49:13] Voice 18: happened to the last meeting that's that's why I'm not

[0:49:15] Voice 18: staying at home anymore um yeah

[0:49:20] Voice 17: anyways yeah uh the yeah the owner is the the corporation is listed

[0:49:26] Voice 17: on that thank you yeah

[0:49:29] Voice 17: any

[0:49:30] Voice 6: other questions that anybody has of me yeah

[0:49:38] Voice 17: we're all looking forward

[0:49:39] Voice 17: to to the end of this i think yeah

[0:49:41] Voice 6: ministry of transport after the that's right the other

[0:49:47] Voice 6: signature okay

[0:49:49] Trustee Rogers: did we get that straight in a way yes thank you

[0:49:53] Trustee Rogers: okay okay uh so that's been uh i

[0:49:58] Trustee Rogers: think we we've called those we passed those i don't think there's anything else on this matter

[0:50:01] Trustee Rogers: thank you again thank

[0:50:04] Voice 6: you um

[0:50:07] Trustee Rogers: so we're gonna so i realized that what well one thing we probably

[0:50:13] Trustee Rogers: probably should do trustees is, thank you, Mr. Preece,

[0:50:16] Trustee Rogers: is we should probably pass a motion

[0:50:19] Trustee Rogers: to request the TUP on the daycare

[0:50:25] Trustee Rogers: to be brought to our February meeting.

[0:50:30] Trustee Rogers: And so, yeah, go ahead Trustee Locke.

[0:50:33] Trustee Rogers: I don't, do we need a motion

[0:50:34] Trustee Rogers: or is it just a simple instruction?

[0:50:36] Trustee Rogers: No, I think it would be useful

[0:50:38] Trustee Rogers: given the way staff is these days

[0:50:42] Trustee Rogers: that probably the way the staffing

[0:50:44] Trustee Rogers: is probably be better to have a motion.

[0:50:46] Trustee Rogers: Well,

[0:50:47] Trustee Maude: I would move them that staff proceed

[0:50:51] Trustee Maude: expectitiously with the daycare TUP,

[0:50:55] Trustee Maude: bringing it back to the LTC as soon as possible.

[0:51:00] Trustee Rogers: Okay, that's been seconded by Trustee Dodd.

[0:51:04] Trustee Rogers: Any further, I think we've talked about it.

[0:51:06] Trustee Rogers: So all in favor.

[0:51:08] Trustee Rogers: Thank you very much.

[0:51:09] Trustee Rogers: That passes unanimously.

[0:51:10] Trustee Rogers: So that, so I just saw Megan still there.

[0:51:13] Trustee Rogers: So we would hope, all going according to plan,

[0:51:16] Trustee Rogers: it will be on our agenda for February the 27th.

[0:51:33] Voice 7: You've muted yourself, Dan.

[0:51:38] Trustee Rogers: Moving right along,

[0:51:39] Trustee Rogers: we're at the Main Island Housing Rezoning

[0:51:43] Trustee Rogers: and a staff report found on page 57 of the package.

[0:51:51] Trustee Rogers: Thank you for this.

[0:51:52] Trustee Rogers: I should say that I just wanted to say I read not only the letters from Mr. Ewing, sorry, Ms. Ewing and Mr. Mackey, but also the one from Mr. Hoffman from the society that came in recently.

[0:52:11] Trustee Rogers: So I've had a chance to read all of those.

[0:52:13] Trustee Rogers: So I appreciate that and the staff report.

[0:52:17] Trustee Rogers: So over to you, Nerissa.

[0:52:20] Voice 17: Yeah.

[0:52:20] Voice 17: Okay.

[0:52:21] Voice 17: Okay, yeah, so this is the rezoning for the affordable housing by the Maine Island Housing Society.

[0:52:29] Voice 17: And so what's before you are our draft bylaws.

[0:52:34] Voice 17: This rezoning will require amending both the land use bylaw and a mapping amendment to the OCP.

[0:52:50] Voice 17: and so the recommendations here uh leaves it open um basically recommending you you receive them

[0:52:58] Voice 17: now for information um and direct staff to make whatever changes uh you uh you would like to to

[0:53:05] Voice 17: have made um again it's this is sort of the first cut so there's going to be opportunity in the

[0:53:11] Voice 17: process to to to you know change any anything at this point um it's really an opportunity to start

[0:53:18] Voice 17: the conversation. And the other recommendation is, you know, previously the recommendation

[0:53:26] Voice 17: was, the resolution was made to schedule a community information meeting prior to

[0:53:34] Voice 17: first reading of the bylaws. And the recommendation here is that that community

[0:53:41] Voice 17: information meeting should be scheduled after we've received all the requested information

[0:53:49] Voice 17: from the applicant. I did provide a little bit of an overview of, there were a number of

[0:53:55] Voice 17: resolutions from the previous meeting relating to this application. And the one was asking that

[0:54:03] Voice 17: we that staff sent a letter to the the owner Dr. McHugh and to see whether he was still interested

[0:54:11] Voice 17: in having the additional lot so the subdivision into two three lots and so he would essentially

[0:54:18] Voice 17: end up with two he did confirm that he is still interested in that additional lot and we there

[0:54:28] Voice 17: were the um there were a number of um requested materials for uh to be received from the the

[0:54:38] Voice 17: applicant and as of yet um we are there are a number we are waiting for a number of them um i i

[0:54:45] Voice 17: understand that they they have received i i did receive the arborist report um this morning and

[0:54:52] Voice 17: i understand that they they have received some other materials and will be um forwarding those

[0:54:57] Voice 17: and i'm sure they'll provide an update um and yeah so basically with with respect to the the draft

[0:55:08] Voice 17: bylaws they have been designed the land use bylaw has been designed to create a new zone which we're

[0:55:16] Voice 17: calling comprehensive development three zone uh that appeared to be the most logical way to go

[0:55:21] Voice 17: given what currently exists in the land use bylaw. It introduced some additional definitions.

[0:55:32] Voice 17: It creates a split-zoned lot. It re-zones the portion of the property for multifamily

[0:55:40] Voice 17: from rural to comprehensive development three. And it re-zones the remaining or the parent

[0:55:50] Voice 17: portion, it creates a site-specific zone under rural to allow it to be subdivided.

[0:56:00] Voice 17: And then it also

[0:56:01] Voice 17: removes the new CD3 zone from areas that are permitted to have secondary suites.

[0:56:09] Voice 17: And then with respect to the OCP amendment, it essentially designates that the area that would

[0:56:19] Voice 17: would be where the multifamily development would be

[0:56:22] Voice 17: from rural to what we're now calling rural multifamily.

[0:56:30] Voice 17: So I'm open to any questions.

[0:56:37] Voice 15: Trustee.

[0:56:41] Trustee Rogers: Yeah, Trustee Dodge.

[0:56:42] Voice 18: So I still have a question about the new lot

[0:56:46] Voice 18: that Dr. McHugh will end up with.

[0:56:48] Voice 18: And so we're not just adding 10 housing units,

[0:56:52] Voice 18: we're adding 12 housing units.

[0:56:53] Voice 18: so I would like some consideration of that third lot to be more restrictive than what is currently

[0:57:00] Voice 18: permitted in the rural zone and I'm also concerned about setbacks and you know thinking on the letter

[0:57:06] Voice 18: we received from Rebecca and Tim and I meant to look it up but way back when zoning was taking

[0:57:13] Voice 18: place for campgrounds and neighbors were concerned about the impact on neighborhoods

[0:57:17] Voice 18: it seems to me I certainly wouldn't want to live on a piece of property that was only going to be

[0:57:22] Voice 18: 10 feet from my neighbor's you know house wall but because i'm not used to i live in a very rural

[0:57:28] Voice 18: very rural spot so that's something that i think we need to look at i know that there's tight space

[0:57:33] Voice 18: there i'm still a bit concerned about the septic being not on that single lot that you know maybe

[0:57:40] Voice 18: this rigid three acre subdivision maybe should be three and a half so it encompasses a set i just

[0:57:47] Voice 18: just don't know what a good idea that is i have concerns about the septic intruding concerns about

[0:57:52] Voice 18: the setbacks um to the neighbors both on the west side and certainly for both new lots definitely

[0:58:00] Voice 18: concerned that there'd be a significant setback from the neighbors on those edges all of those

[0:58:04] Voice 18: properties around there currently live in very very rural situations so that's one area um

[0:58:11] Voice 18: At the moment, I think that's all for me at the moment.

[0:58:17] Trustee Rogers: Before we go any

[0:58:19] Trustee Rogers: farther, I neglected to Shayla to promote the applicant, and I see both Deborah Goldman and Brian Crumblehumer here.

[0:58:26] Trustee Rogers: I don't know if there's anybody else.

[0:58:29] Voice 18: And I do.

[0:58:30] Voice 18: The other concern I have is, you know, while we're looking at covenants for the housing, proposed housing property, you know, we still are not really taking advantage of.

[0:58:40] Voice 18: this is a rezoning well it's an amenity rezoning the bottom line is dr mchugh is going to benefit

[0:58:46] Voice 18: from a third lot which has a today's market a pretty hefty value i think we are obligated to

[0:58:52] Voice 18: look at some of the covenant or some of the conservation features on the rest of those

[0:58:57] Voice 18: of his property and we haven't talked about that at all either so i'm really trying to figure out

[0:59:04] Voice 18: a way that we protect whatever we can protect because at the end of the day we need to get

[0:59:09] Voice 18: at the maximum for the entire community that we can.

[0:59:12] Voice 18: Okay, thank you.

[0:59:21] Trustee Rogers: I didn't see, unless Trustee Maud wants to,

[0:59:24] Trustee Rogers: has anything you'd like to say at this point,

[0:59:26] Trustee Rogers: I have a couple of questions for the planner

[0:59:29] Trustee Rogers: and then I'll turn to the applicant.

[0:59:31] Trustee Rogers: Do you have some questions or comments, Trustee Maud?

[0:59:33] Trustee Maude: Nothing too specific.

[0:59:35] Trustee Maude: I think Trustee Dodds captured very much some of my thoughts.

[0:59:41] Trustee Maude: We've heard quite a bit, particularly from the neighbors, some very, very bright and articulate points.

[0:59:48] Trustee Maude: But I think that we really do need to concern ourselves with, particularly with setbacks.

[0:59:55] Trustee Maude: We're in the middle of a process, which is good because we're not at the end of the process.

[1:00:00] Trustee Maude: And I think all of these comments need to be captioned

[1:00:02] Trustee Maude: and considered as we move forward.

[1:00:03] Trustee Maude: Thank you.

[1:00:07] Trustee Rogers: So as I think I've mentioned before,

[1:00:11] Trustee Rogers: and then I'll turn to the applicant,

[1:00:13] Trustee Rogers: this is for the planner more than the applicant

[1:00:15] Trustee Rogers: at this stage.

[1:00:18] Trustee Rogers: It's interesting, I'm chairing LCCs,

[1:00:21] Trustee Rogers: all of which are doing affordable housing projects.

[1:00:26] Trustee Rogers: And they're all quite not only different in scope

[1:00:28] Trustee Rogers: and size and application,

[1:00:30] Trustee Rogers: but the the approach is is somewhat different as well um but what what i noticed about the

[1:00:38] Trustee Rogers: proposed language that you gave us uh planner chadwick was um it it calls the zone the cd3

[1:00:47] Trustee Rogers: zone a effectively a rental zone um sorry i don't have it in front of me um uh it's a um

[1:00:56] Trustee Rogers: I should have had it before me, but it calls it a multifamily rental housing is the definition.

[1:01:08] Trustee Rogers: That's what's allowed in that zone.

[1:01:11] Trustee Rogers: And it doesn't seem to have any restrictions on it being affordable housing or any kind of reference to affordable housing.

[1:01:23] Trustee Rogers: theoretically as i look at it it could be a for-profit multi-family rental housing zone

[1:01:33] Trustee Rogers: and i i would have thought that we needed to make sure that if we're going to

[1:01:38] Trustee Rogers: allow that kind of density in there because we consider affordable housing to be an amenity

[1:01:43] Trustee Rogers: that we want to make sure that and i know that will be included in the housing agreement

[1:01:47] Trustee Rogers: agreement but what if i but what if we rezone it or the housing agreement stuff i think the zoning

[1:01:52] Trustee Rogers: should also reflect that so there's two approaches we've taken one on galeano one on on gabriola that

[1:02:00] Trustee Rogers: i've been involved in on galeano it's a more definitive definition about what affordable

[1:02:05] Trustee Rogers: housing is and that's still a work impressive process um on gabriola we actually defined

[1:02:13] Trustee Rogers: defined affordable it is an affordable housing zone and it defined the affordable housing as

[1:02:19] Trustee Rogers: housing that's subject to a housing agreement um so there is but it but it actually said

[1:02:26] Trustee Rogers: you know you have to have a housing agreement in order to build here i mean i'm paraphrasing

[1:02:32] Trustee Rogers: that's what it's like i would like would have thought that we would put that in here as well

[1:02:37] Trustee Rogers: that there should be some definition so that this isn't a it couldn't be rezoned and be

[1:02:42] Trustee Rogers: be misinterpreted as a for-profit housing.

[1:02:46] Trustee Rogers: And I know that's not the intent, but that would be.

[1:02:49] Trustee Rogers: And what that did on Gabriel is it provided the applicant

[1:02:54] Trustee Rogers: with more flexibility in terms of what they could develop

[1:03:01] Trustee Rogers: because the housing agreement could then be worked out

[1:03:05] Trustee Rogers: according to what their needs were.

[1:03:07] Trustee Rogers: Anyway, those are my comments.

[1:03:08] Trustee Rogers: I'd like to see that in the bylaw,

[1:03:11] Trustee Rogers: some sort of definition. And thank you. And so you've got the comments from the two trustees,

[1:03:17] Trustee Rogers: I'm going to turn to the applicant. And I don't know if you want to respond to any of the comments

[1:03:22] Trustee Rogers: of the trustees. I guess my other just sorry, I have one more question. So it seems to me,

[1:03:28] Trustee Rogers: we're getting down the list of things we've asked for. Because we I saw the I saw the arborist

[1:03:36] Trustee Rogers: report and we've got the hydro hydrogeologist report so there's like there's like a couple

[1:03:45] Trustee Rogers: more things before we'd be in a position to sort of say yes we can go to a CIM I don't know if you

[1:03:49] Trustee Rogers: have any idea what the timing would that be do you have an idea planner Chadwick um

[1:03:58] Voice 17: I I don't know

[1:04:00] Voice 17: what the timing of receiving those would be I think that the applicant will be able to give us

[1:04:04] Voice 17: a sense of that okay and and i just wanted to note uh i do um i do agree um dan we can we can

[1:04:13] Voice 17: definitely look at adding a definition of affordable housing and adding those words

[1:04:17] Voice 17: again

[1:04:17] Trustee Rogers: so maybe once we finish once we finish once we talk to the

[1:04:20] Trustee Rogers: applicant for a minute we could

[1:04:22] Trustee Rogers: ask we can see whether or not you need some motions or whether you can just take it away

[1:04:26] Trustee Rogers: and rework it okay okay hi Debra Brian nice to see you again um I don't know if you if you have

[1:04:37] Trustee Rogers: things you'd like to say I mean it was sort of a broad conversation but if you have some comments

[1:04:42] Trustee Rogers: on the staff report or any of the comments the trustees please go ahead right now

[1:04:46] Voice 4: thank you I

[1:04:47] Voice 4: will I will speak a bit and then I'll turn it over to Brian a little bit to bring us up to date on

[1:04:52] Voice 4: on some of the other activities, recent activities.

[1:04:54] Voice 4: Thank you for allowing us to speak

[1:04:57] Voice 4: and it's good to be with you again today.

[1:05:00] Voice 4: I'd like to let you know that we were very much encouraged

[1:05:04] Voice 4: to see the draft bylaws show up in this planning report.

[1:05:08] Voice 4: And so we're thankful to the planner for that.

[1:05:11] Voice 4: It makes it feel like we're moving ahead.

[1:05:16] Voice 4: And I'll come back to that in a minute.

[1:05:20] Voice 4: Well, I was going to mention about Dr. McHugh's letter,

[1:05:22] Voice 4: but you've already commented on that so uh i would like to note that the wording of the proposed

[1:05:29] Voice 4: bylaws and attachment one and two i've got some concerns about that there's some mention to an

[1:05:33] Voice 4: average lot of no less than 3.3 or that the lot our lot is actually uh being donated at

[1:05:42] Voice 4: three acres so just i just want to bring that forward to clarify and also in my conversations

[1:05:49] Voice 4: with Dr. McHugh he'd like to change the boundaries a little bit between lot one and lot two so we'll

[1:05:56] Voice 4: have to prepare and give you another survey and at that point I think we'd be more ready or you'd

[1:06:03] Voice 4: have more information about exactly the size of those lots because they may not be equal

[1:06:09] Voice 4: so I just wanted to bring that up right now about that and a brief update of the recent activities

[1:06:18] Voice 4: And yes, you've been, you've received that, the arborist report.

[1:06:24] Voice 4: And we also met with Robin Anshel.

[1:06:26] Voice 4: So thank you also to the planner for agreeing to let us use the biologist that was recommended

[1:06:32] Voice 4: by Keith Erickson, the ecological, the biologist who provided the ecological report.

[1:06:39] Voice 4: We've met with her just on the weekend, and we hope to have a report from her in about

[1:06:46] Voice 4: two weeks.

[1:06:47] Voice 4: So one of the things that's happening for us is that with the confluence of the Miners Bay Trail and the tree protection zones now that have been identified in the arborist report and the septic siting and the driveway that goes down, we've got a lot of things to rationalize as we're developing the site plan.

[1:07:09] Voice 4: plan. And so we're meeting with the professionals and having them meet with each other to create

[1:07:16] Voice 4: something that works really well in that area. And it's just to bring it up again, that we are

[1:07:24] Voice 4: doing a lot of this work as at the recommendations of the ecological report. And, and the siting of

[1:07:36] Voice 4: of the buildings are in line

[1:07:39] Voice 4: with the ecological recommendations as well.

[1:07:42] Voice 4: And I know that that's been brought up now

[1:07:44] Voice 4: about the setbacks.

[1:07:46] Voice 4: So we are looking forward to having the report

[1:07:51] Voice 4: from the biologist, the wetland specialist

[1:07:56] Voice 4: to find out what she recommends in terms of her assessment

[1:07:59] Voice 4: and her recommendations for remediation.

[1:08:01] Voice 4: And that was a really important piece

[1:08:04] Voice 4: that the trustees I think also wanted to know so I'm just bringing that up again

[1:08:09] Voice 4: about that and we are mindful about the setbacks on the west side we know that we we hear those

[1:08:16] Voice 4: concerns and the other thing that I'd like to bring up if and I'm open to questions too if you

[1:08:27] Voice 4: sometimes that's useful question and answer I'd like to just bring up again that and because it

[1:08:32] Voice 4: it was mentioned in your report, Nerissa, around the chance find protocol and the First Nations

[1:08:39] Voice 4: archaeological concerns. And so we did speak to this last time, but it's in the report again. So

[1:08:43] Voice 4: I just want to mention again that we will abide by the chance find protocol. We have looked at

[1:08:48] Voice 4: the mapping and there is nothing on the maps that indicate that there has been anything showing in

[1:08:55] Voice 4: our particular area. It's quite a ways away, but we will certainly abide by that. And perhaps

[1:09:00] Voice 4: Perhaps the trustees could provide some clarification

[1:09:02] Voice 4: of what else you would like us to do in this regard.

[1:09:07] Voice 4: And then I'd like to thank you for this opportunity

[1:09:11] Voice 4: and pass this on to Brian Crumblehulme

[1:09:13] Voice 4: who will provide us with some updates

[1:09:16] Voice 4: about our recent surveys and investigations

[1:09:20] Voice 4: with the professionals, thanks.

[1:09:24] Voice 1: Okay, thank you and thank you chair for this opportunity.

[1:09:28] Voice 1: I'll be very brief, just a very quick comment

[1:09:31] Voice 1: comment on one of Janine's questions that Deborah's just alluded to, and that is setback.

[1:09:37] Voice 1: So yes, we've been very cautious about that. We have certainly looked at that.

[1:09:41] Voice 1: We do intend to provide a buffer. And in the event that there is some buildings that get a

[1:09:48] Voice 1: little closer or if there's exposure, we will provide a privacy screening. So that's already

[1:09:54] Voice 1: been discussed. So there are two reports, and I'm not going to go through the whole report. You've

[1:10:00] Voice 1: you've got that. But just the highlights. Some of these reports come in first as a draft,

[1:10:06] Voice 1: I should say, and then they're tweaked and sent back because the reports do have to reconcile

[1:10:12] Voice 1: with the proposal and also with other reports. So there's some slight adjustment. So the Arborist

[1:10:18] Voice 1: report came in this morning, and you all have that. And the bulleted points on there is that

[1:10:25] Voice 1: But he's followed, Jan, or Jan, I should say, has examined all the trees that are reported in the ecologist Keith Erickson's report.

[1:10:37] Voice 1: He's considered the health, safety and the retention requirements.

[1:10:40] Voice 1: The proposed building site should not affect any of those trees adversely.

[1:10:45] Voice 1: There was also a consultation with Brent Dennis of DWD Engineering regarding the septic system, or at least the septic field.

[1:10:55] Voice 1: and concluded that the septic dispersal field will provide a net positive for tree retention

[1:11:02] Voice 1: because it will also provide some moisture in the summertime. The five large Douglas fir trees

[1:11:10] Voice 1: can be preserved provided the root zones are protected during and after construction and that

[1:11:15] Voice 1: is all detailed and recommended the re-evaluation of them after completion of construction just to

[1:11:23] Voice 1: to make sure there is no damage.

[1:11:25] Voice 1: And it's also essential that the tree protection zones

[1:11:28] Voice 1: around the trees be left intact.

[1:11:31] Voice 1: And the last point is three out of the four wildlife trees

[1:11:34] Voice 1: should be left as wildlife trees

[1:11:37] Voice 1: and providing that the abatement recommendations

[1:11:40] Voice 1: are followed.

[1:11:41] Voice 1: There's one tree that is leaning and is threatening over

[1:11:44] Voice 1: onto the neighbor's property and it should be removed.

[1:11:47] Voice 1: And the wildlife trees should be evaluated

[1:11:49] Voice 1: from time to time to make sure they do not pose

[1:11:52] Voice 1: a safety risk to people and property. The other report is the wetland restoration with

[1:12:01] Voice 1: Robin Anschild. We met with Robin. She was here this last Saturday. We spent the whole

[1:12:07] Voice 1: afternoon with her. And she investigated both parcels, both proposed parcels number two

[1:12:14] Voice 1: and number three since they're contiguous. And she looked at mitigated damage by soil compaction

[1:12:20] Voice 1: by old drainage ditches and by repeated clear-cutting.

[1:12:25] Voice 1: She did a very thorough study and identified the land

[1:12:28] Voice 1: would now be considered Douglas Fir Zone Cedar Forest.

[1:12:33] Voice 1: So this is a very critical, it's one of the rarest areas

[1:12:36] Voice 1: of Douglas Fir Zones in the province

[1:12:40] Voice 1: due to conversion to agriculture and settlement.

[1:12:44] Voice 1: And in fact, 120 or 30 years ago,

[1:12:48] Voice 1: It was clear cut for the purpose of agriculture.

[1:12:52] Voice 1: The recommended goals include mitigation of surface runoff, the decompaction of logging roads and the sorting area,

[1:13:00] Voice 1: the reestablishment of a Douglas Fir Forest Cedar Forest Zone, install a water retention pond,

[1:13:09] Voice 1: increase the wildlife habitat in the forest and obviously the pond.

[1:13:13] Voice 1: This will increase the groundwater retention from what it is now.

[1:13:18] Voice 1: and it will manage also the the runoff water collected from buildings that will be roof

[1:13:23] Voice 1: collection uh and it will create an ecological reserve with walking trails uh the detailed

[1:13:29] Voice 1: report is anticipated uh within the next couple of weeks or so um she was very excited about it

[1:13:36] Voice 1: she said this is one of the smallest properties she's ever examined but it's also one of the most

[1:13:40] Voice 1: interesting so uh thank you chair for the opportunity and i'm happy to take any questions

[1:13:46] Trustee Rogers: Okay, trustees, questions for either of the representatives of the applicant?

[1:13:51] Trustee Rogers: Nothing from you, Trustee Maw, Trustee Dodd.

[1:13:54] Voice 18: Well, I guess a question just followed up to Brian about the walking trails.

[1:13:59] Voice 18: And I guess this goes back to the buffer zone from the neighbors.

[1:14:02] Voice 18: And so three acres is a very tiny piece of land from where I sit.

[1:14:07] Voice 18: So I would just put a little word of caution that I think the buffers and the privacy section

[1:14:14] Voice 18: for the neighbors that got onto this

[1:14:16] Voice 18: have to be considered more than the walking trails.

[1:14:18] Voice 18: That kind of raises a little red flag for me.

[1:14:22] Voice 1: Okay, yeah, we get that.

[1:14:24] Voice 1: The buffer zone is certainly required.

[1:14:27] Voice 1: The walking trails really for access.

[1:14:29] Voice 1: This is not intended to be a park.

[1:14:31] Voice 1: So it's not open to the public in any way.

[1:14:34] Voice 1: It is residential,

[1:14:38] Voice 1: but it happens to contain some very sensitive systems.

[1:14:40] Voice 1: So we need to be able to access those.

[1:14:45] Trustee Rogers: Anything else for the applicant? Okay. Well, thank you. We have a number of recommendations

[1:14:51] Trustee Rogers: from the planner, but, and I guess one of my questions is you've heard some ideas from the

[1:14:57] Trustee Rogers: trustees, trustee Dodds in particular, and myself as well about things that might be included,

[1:15:03] Trustee Rogers: including setbacks, including, and we now have heard that they're going to have to do a new

[1:15:09] Trustee Rogers: survey because it sounds like the current owner wants to rejig the boundaries a little bit. Is

[1:15:14] Trustee Rogers: am i getting that right

[1:15:15] Voice 4: that's correct just the boundaries in between his two lots lot one and

[1:15:21] Voice 4: lot two oh

[1:15:22] Trustee Rogers: not the boundary between lot three and lot two that's correct i

[1:15:26] Trustee Rogers: thought maybe this was

[1:15:27] Trustee Rogers: trying to accommodate getting the um septic field onto one property or something

[1:15:33] Voice 4: no and in fact i

[1:15:35] Voice 4: just would like to address that a little bit too because i know it's come up before about expanding

[1:15:39] Voice 4: landing the area for the affordable housing

[1:15:41] Voice 4: on to increasing the area

[1:15:44] Voice 4: and perhaps moving it into lot two a bit.

[1:15:48] Voice 4: It's come up at these meetings.

[1:15:49] Voice 4: It's come up at different conversations, I think.

[1:15:53] Voice 4: And I've brought that up with the landowner, Dr. McHugh,

[1:15:58] Voice 4: and he's not interested in extending the boundary

[1:16:02] Voice 4: of the affordable housing allotment into lot two.

[1:16:09] Trustee Rogers: Okay.

[1:16:09] Trustee Rogers: Okay. All right. So it's a different kind of rejigging that he's interested in. So I've heard

[1:16:15] Trustee Rogers: at least two things, Nerissa. One was that Trustee Dodds, who wants to talk about a covenant or some

[1:16:22] Trustee Rogers: sort of protection on lot two, at least two things. And then the second thing is my consideration

[1:16:31] Trustee Rogers: about the affordable housing. Yes, Trustee Dodds.

[1:16:35] Voice 18: And one thing I also want a clarification on is

[1:16:39] Voice 18: will this become a development permit area or will there be some control besides this within

[1:16:46] Voice 18: the zoning there'll be setbacks and that sort of stuff but what about I'm more thinking you know

[1:16:51] Voice 18: what if for some reason this particular project doesn't go ahead and then you know in the future

[1:16:56] Voice 18: a new project comes though which is entirely possible will there be in terms of the actually

[1:17:01] Voice 18: the look and the layout and how much control will the zoning give us over that um or do does this

[1:17:09] Voice 18: become a development permit area so what what we're being asked for right now is exactly what

[1:17:14] Voice 18: we see in 20 years were

[1:17:17] Trustee Rogers: you asking that question to client nurse um

[1:17:20] Voice 17: yeah so i think i think thinking

[1:17:23] Voice 17: here is that the that um all those concerns um related to uh sort of ecological significance

[1:17:29] Voice 17: could be captured by the covenant so right now um you know we've been talking about a covenant

[1:17:35] Voice 17: specifically related to the affordable housing um and what i'm hearing from you is that there's

[1:17:42] Voice 17: also interest in a covenant that would address um mr mchugh's this portion of of the property as

[1:17:49] Voice 17: well um and i think yeah so i think that's that's effectively i think your interest could be

[1:17:57] Voice 17: addressed through covenant because those would be registered on title and run with the land

[1:18:05] Trustee Rogers: so it's interesting you asked that trustee dodge because i asked the planner that a couple months

[1:18:09] Trustee Rogers: ago because i was confused because on gabriola we put a dp on the zone on the land and and and

[1:18:17] Trustee Rogers: the plant planner chadwick indicated she thought that the covenant was a was a was a better tool

[1:18:23] Trustee Rogers: to utilize. It's one or the other. You either put an environmental covenant or you create a

[1:18:35] Trustee Rogers: development permit.

[1:18:37] Voice 17: Yeah, exactly. It would be one or the other. I mean, if trustees are interested

[1:18:42] Voice 17: in me providing a bit more of the pros and cons, I can certainly do that.

[1:18:49] Trustee Rogers: So I guess my question

[1:18:51] Trustee Rogers: Kristen, for you, you've heard a number of ideas.

[1:18:55] Trustee Rogers: It doesn't sound like, I mean, you can schedule,

[1:19:01] Trustee Rogers: we can probably pass a motion related to the CIM,

[1:19:03] Trustee Rogers: but it won't occur until after we've received the various,

[1:19:06] Trustee Rogers: the remainder of the reports.

[1:19:08] Trustee Rogers: Although it sounds like it's getting close,

[1:19:09] Trustee Rogers: like progress is being made for sure.

[1:19:13] Trustee Rogers: But do you want specific motions related to things we'd like to see

[1:19:20] Trustee Rogers: and the draft bylaws that that aren't currently there i

[1:19:24] Voice 17: think that would that would be useful yeah

[1:19:26] Voice 17: um the other thing would be um the other thing i think we're requiring here is also a motion for

[1:19:31] Voice 17: the to receive from the applicant the the new survey plan um

[1:19:36] Trustee Rogers: sorry could you just say that

[1:19:37] Trustee Rogers: again you just cut out briefly sorry uh

[1:19:39] Voice 17: the new survey the new uh survey plan of the of the area

[1:19:43] Voice 17: that'll be necessary because we need to identify

[1:19:47] Voice 17: very clearly what the sizes of these lots are

[1:19:50] Voice 17: because that's going to have to be reflected in the zoning.

[1:19:52] Voice 17: So a motion to require that new survey plan.

[1:19:57] Trustee Rogers: I wondered about that.

[1:19:58] Trustee Rogers: I saw the language that said site plan drawn to scale,

[1:20:02] Trustee Rogers: but I guess that's different.

[1:20:03] Trustee Rogers: You want the survey plan.

[1:20:05] Voice 17: That's right, the survey, yeah.

[1:20:07] Trustee Rogers: Can I ask a question?

[1:20:08] Trustee Rogers: I'm not quite sure which lot it is

[1:20:11] Trustee Rogers: it's going to be split zoned um

[1:20:14] Voice 17: so we need to split zone the entire uh property um so because

[1:20:19] Voice 17: because we're i mean eventually it'll go to subdivision

[1:20:21] Trustee Rogers: because you have to split zone it

[1:20:23] Trustee Rogers: first and then and then the subdivision goes through

[1:20:25] Voice 17: that's right right yeah right got it

[1:20:27] Trustee Rogers: sorry yeah

[1:20:28] Voice 17: so we'll need to know so we'll need to know the exact uh exactly like i mean what's

[1:20:33] Voice 17: most important is that we know where that division line between uh the the affordable housing portion

[1:20:40] Voice 17: is and then the parent section that's that's we need to know very specifically where that line is

[1:20:47] Voice 17: because that's in terms of the rezoning um where that other line is isn't as important however

[1:20:56] Voice 17: where it is significant is in identifying the the minimum lot size right okay

[1:21:03] Trustee Rogers: so if you if we

[1:21:04] Trustee Rogers: need a motion we would need to request the new survey plan uh we'd ask that bylaws be amended

[1:21:12] Trustee Rogers: to include a definition of affordable housing and that we request that you develop uh section 219

[1:21:19] Trustee Rogers: covenants for both lots two and three yeah that's what i'm that's

[1:21:24] Voice 18: what i'm hearing that's what i've

[1:21:25] Trustee Rogers: heard but maybe was there anything else about trustee dogs no

[1:21:28] Voice 18: i was going to say i'll second

[1:21:29] Voice 18: second your motion well um

[1:21:32] Trustee Rogers: that's what i heard you guys say so

[1:21:37] Trustee Rogers: yes did

[1:21:38] Voice 17: you include um setbacks in that too no

[1:21:40] Voice 18: i was just going to say i think and and uh

[1:21:42] Voice 18: significant um setbacks buffer zones i call them but examine that with the type of setbacks that

[1:21:50] Voice 18: we should be putting in place there

[1:21:52] Trustee Rogers: yeah i mean that's going

[1:21:54] Voice 18: to be a work of art

[1:21:55] Trustee Rogers: i recall that

[1:21:56] Trustee Rogers: that in the last meeting the one of the reasons why the buildings had shifted westward was because

[1:22:01] Trustee Rogers: and the driveways was because that's the area that had already been impacted

[1:22:06] Trustee Rogers: that's where the old skid roads were yeah trustee mod just

[1:22:10] Trustee Maude: a question to refer back um to chair

[1:22:13] Trustee Maude: rogers referral to dp versus companies is that a discussion we want to have at this point or

[1:22:20] Trustee Maude: at some point reasonably soon does that change the process to where we're moving forward now

[1:22:26] Trustee Maude: um because i too kind of think dp kind of sounds like a better option but i don't know what we're

[1:22:33] Trustee Maude: in the process we need to have that discussion do

[1:22:37] Trustee Rogers: you want to answer that planner chadwick or

[1:22:39] Trustee Rogers: i can talk to it

[1:22:40] Voice 17: yeah if you want you want to speak to it i mean

[1:22:42] Trustee Rogers: i mean it early is better

[1:22:44] Trustee Rogers: because your development permit areas of course you create them in your ocp and then you set the

[1:22:50] Trustee Rogers: rules in your land use bylaw and um uh so then everybody can see right in your bylaws whether

[1:22:57] Trustee Rogers: whether you know what the rules are in order to get a development permit so um uh so it's it's

[1:23:05] Trustee Rogers: just an another way of doing it rather than putting a covenant on title um and i don't know

[1:23:10] Trustee Rogers: whether the applicant has a preference one way or the other but uh yeah i i saw mr crumble and put

[1:23:21] Trustee Rogers: Okay.

[1:23:22] Voice 1: Thank you, Chair. Very, very briefly, just on these questions. The society all along has

[1:23:27] Voice 1: assumed that there would be a development permit on there. We also assume that there will be

[1:23:34] Voice 1: covenants to protect the land, especially the ecology. And that would be on lot three,

[1:23:41] Voice 1: which is what we're responsible for. But also it would protect part of the lot two, which is owned

[1:23:47] Voice 1: by Dr. McHugh. And Dr. McHugh is aware of that. He seems to indicate that that is just fine

[1:23:53] Voice 1: because he wants to protect it also. We're also anticipating that there will be a second survey

[1:24:00] Voice 1: in order to verify the property line between lot one and two, because it'll go a bit of an angle

[1:24:06] Voice 1: just to, and this is to satisfy Dr. McHugh. And also regarding the setbacks, which are really

[1:24:13] Voice 1: important. I would call it setback and screening to answer Trustee Dodd's question because the

[1:24:19] Voice 1: screening in terms of the density of the forest is probably equal to the distance. You can have

[1:24:25] Voice 1: a large distance, quite a few meters setback, and if it's clear cut, then there's not much of a

[1:24:31] Voice 1: screen there. So it's the effective screening that we were actually looking at, if you can

[1:24:36] Voice 1: and include that, thank you.

[1:24:37] Trustee Rogers: Thank you, so I did it, I think Trustee Dodds

[1:24:42] Trustee Rogers: took that as a motion and seconded

[1:24:43] Trustee Rogers: and I'll turn to Pat for a moment

[1:24:45] Trustee Rogers: and then we'll come back to your question,

[1:24:46] Trustee Rogers: Trustee Maude in a moment, did you get that?

[1:24:50] Voice 15: I can't hear you, you're muted, you're muted Pat.

[1:25:02] Voice 15: No, you're still muted, you're still muted, there you go.

[1:25:08] Voice 8: Okay,

[1:25:08] Voice 5: I have a motion that is to ask staff

[1:25:13] Voice 5: to request the Housing Society provide

[1:25:15] Voice 5: provide an updated survey of the property.

[1:25:19] Voice 5: And I'm looking at the proposed motions in the template

[1:25:26] Voice 5: and it does say to direct staff to make any changes.

[1:25:31] Voice 5: So I'm not sure if you need more specific.

[1:25:35] Trustee Rogers: Maybe what we'll do is make it easy for you, Pat.

[1:25:38] Trustee Rogers: We'll just maybe take that motion

[1:25:39] Trustee Rogers: and then we'll go on to the next one.

[1:25:41] Trustee Rogers: So that was the motion that you've just read out

[1:25:45] Trustee Rogers: has been made been seconded by trustee dodds uh regarding

[1:25:48] Voice 5: the survey yeah okay yeah i've got that

[1:25:51] Voice 5: one

[1:25:52] Trustee Rogers: let's take that one so it's been seconded now by trustee dodds is there any further discussion

[1:25:56] Trustee Rogers: from trustees related to that okay so all in favor so that passes so that gets us the new survey

[1:26:02] Trustee Rogers: related to lots one two or whatever and that's on the list now planner chadwick of those things

[1:26:09] Trustee Rogers: things that you need before we have a CIM, right?

[1:26:13] Voice 17: Yeah.

[1:26:14] Trustee Rogers: And then I think the second motion was

[1:26:18] Trustee Rogers: to amend the draft bylaws to include a definition

[1:26:25] Trustee Rogers: for affordable housing.

[1:26:28] Voice 17: And do you want to also add and to address setback?

[1:26:38] Voice 17: I mean, I guess you could include all the changes

[1:26:40] Voice 17: that are everything that you'd like me to look at

[1:26:44] Voice 17: in the bylaw, we can include those in one resolution.

[1:26:54] Trustee Rogers: Well, let's do these one at a time, okay?

[1:26:57] Trustee Rogers: Just because I think it's easier.

[1:26:59] Trustee Rogers: So we've got that about a different definition

[1:27:00] Trustee Rogers: for affordable housing and that's been seconded

[1:27:03] Trustee Rogers: by Trustee Dodds.

[1:27:04] Trustee Rogers: So all in favor of that motion.

[1:27:07] Trustee Rogers: Okay, so now the question was something along the lines of amending the bylaws to address setbacks and or screening from the neighboring property.

[1:27:22] Voice 18: I call them buffer zones.

[1:27:24] Voice 18: Okay,

[1:27:24] Trustee Rogers: to address the buffer zone from the neighboring property.

[1:27:27] Voice 18: That makes sense.

[1:27:29] Trustee Rogers: So that's been seconded, or Trustee Dodds made that, so Trustee Maude second.

[1:27:34] Trustee Rogers: So all in favor to that one.

[1:27:36] Trustee Rogers: them okay so let's get

[1:27:38] Trustee Rogers: back to trustee maude's question which is when you want to have a

[1:27:42] Trustee Rogers: discussion about it and i was interested to hear that the the society sort of thought they'd get

[1:27:47] Trustee Rogers: both a dp and a covenant um uh and uh when you would like to have that conversation about which

[1:27:55] Trustee Rogers: way to go i guess we could ask you to draft um alternatives um but that's that's work

[1:28:05] Trustee Rogers: Although there is a draft, I will say there is, of course, there is a DP developed for

[1:28:10] Trustee Rogers: Gabriola that you might be able to adapt readily to this.

[1:28:16] Trustee Rogers: Yeah,

[1:28:16] Voice 17: and I think the question would be looking at what's currently in the OCP.

[1:28:23] Voice 17: If the DP for protection of natural environments would apply, then it wouldn't require an OCP

[1:28:30] Voice 17: amendment and that would that would be the way to go if if we want to go with a dp um i guess the

[1:28:37] Voice 17: i guess um like a covenant would be more restrictive um because the government covenant

[1:28:45] Voice 17: would basically can it can identify you know what you what you basically what you can and can't do

[1:28:50] Voice 17: a dp a dpa um would would identify would require i mean essentially what it does is it it requires

[1:29:00] Voice 17: requires further study if you want to do anything.

[1:29:03] Voice 17: So I guess that's more or less would be

[1:29:07] Voice 17: the way that I see it.

[1:29:09] Voice 17: Chair Rogers, do you have anything to share

[1:29:12] Voice 17: from the experience?

[1:29:14] Voice 17: Was it Gabriola?

[1:29:16] Trustee Rogers: Gabriola put a DP on,

[1:29:18] Trustee Rogers: but it was proposed from the beginning.

[1:29:21] Voice 18: Right.

[1:29:21] Trustee Rogers: Yeah, Trustee Dodds.

[1:29:23] Voice 18: Well, I was just going to say,

[1:29:24] Voice 18: so why don't we ask Planner Chadwick to come back with,

[1:29:27] Voice 18: you know, I mean, is it a lot of work?

[1:29:29] Voice 18: at this point whichever works the best or if there's a combination but i think we need we

[1:29:35] Voice 18: need to know which which which way to go but you need some time to figure that out so can we just

[1:29:42] Voice 18: move that we request that the planner come back with recommendations for either a dp or covenants

[1:29:49] Voice 18: or both thank you did

[1:29:52] Voice 15: you get that pat okay

[1:29:57] Voice 5: so ask staff to recommend

[1:30:00] Voice 5: um either a development permit versus a covenant or both yeah perfect thank you

[1:30:06] Voice 5: here

[1:30:07] Trustee Rogers: for that motion okay yeah so um thanks i'm happy to talk to you offline planner chadwick

[1:30:13] Trustee Rogers: about my my experience with it but planner dabena up and gabriola is the one that developed the

[1:30:19] Trustee Rogers: development permit up there so you can always

[1:30:21] Trustee Rogers: talk to her as well any further discussion related to

[1:30:24] Trustee Rogers: that okay all in favor okay could

[1:30:27] Trustee Rogers: i just get um

[1:30:29] Voice 5: hi can i get clarification it was to amend the

[1:30:32] Voice 5: bylaws to this is regarding

[1:30:35] Voice 5: i'm sorry the

[1:30:37] Trustee Rogers: draft bylaws draft

[1:30:38] Voice 5: bylaws okay got that um and it was

[1:30:41] Voice 5: about the buffers or the setbacks or i missed i missed the

[1:30:46] Trustee Rogers: bylaws to account for a buffer zone

[1:30:48] Trustee Rogers: own

[1:30:48] Voice 5: oh okay okay yeah

[1:30:51] Trustee Rogers: i mean that that's give it so what would what i would anticipate

[1:30:55] Trustee Rogers: would be the planner would then sort of talk to the applicant and say what can we do what can we

[1:31:02] Trustee Rogers: build into the bylaws to create this and then

[1:31:06] Trustee Rogers: maybe talk to the neighbor and say does that

[1:31:08] Trustee Rogers: work for you or whatever something like that i'm sure we'll discuss it again

[1:31:13] Trustee Rogers: Yeah.

[1:31:16] Trustee Rogers: Do you want, I guess the last motion is,

[1:31:19] Trustee Rogers: do you want those three motions,

[1:31:22] Trustee Rogers: do we need to receive these draft bylaws

[1:31:24] Trustee Rogers: or can we just, because we've amended them a bit

[1:31:28] Trustee Rogers: or asked you to amend them?

[1:31:30] Voice 17: Yeah, well, again, you just,

[1:31:32] Voice 17: they've just been put forward for information.

[1:31:36] Trustee Rogers: But I think it strikes me the only motion

[1:31:39] Trustee Rogers: that's relevant left to this is the last one.

[1:31:42] Voice 17: That's right, yeah.

[1:31:43] Voice 17: Yeah.

[1:31:47] Trustee Rogers: So I'm going to want to make that third motion.

[1:31:55] Trustee Rogers: Yeah,

[1:31:56] Trustee Maude: go ahead, Trustee Monk.

[1:31:59] Trustee Maude: That the Main Island Local Trust Committee

[1:32:01] Trustee Maude: request staff schedule a community information meeting

[1:32:03] Trustee Maude: once all information requested from the applicant

[1:32:06] Trustee Maude: has been received.

[1:32:08] Trustee Rogers: And is there a second?

[1:32:09] Trustee Rogers: That's seconded.

[1:32:10] Trustee Rogers: So just so I'm clear, by information,

[1:32:12] Trustee Rogers: what we mean is all the reports we've asked for.

[1:32:15] Trustee Rogers: Is that right, Planner Chadwick, as opposed to?

[1:32:17] Voice 17: Yeah, basically everything that's on the list.

[1:32:19] Voice 17: Because

[1:32:20] Trustee Rogers: these things are iterative, right?

[1:32:22] Trustee Rogers: keep going on okay uh so call that question all in favor so that passes anything else you'd like

[1:32:30] Trustee Rogers: us to do with this thank you very much deborah and brian anything else you'd like us to do with this

[1:32:35] Trustee Rogers: today yeah oh you're leaving brian i thought you were putting your hand up

[1:32:40] Trustee Rogers: i'll listen this

[1:32:42] Voice 1: out okay

[1:32:43] Trustee Rogers: i don't know how it could be so sunny on main island when it's raining

[1:32:48] Trustee Rogers: where I am seems it seems substantially unfair we

[1:32:56] Voice 4: sent it to you we had it in the morning

[1:33:01] Trustee Rogers: okay so thank you for all of that thank you for all your work planner Chad which is unless there's

[1:33:06] Trustee Rogers: something else from the trustees we'll move on on the agenda why don't we take uh five minutes for

[1:33:10] Trustee Rogers: a comfort break and then we'll come back and we'll keep it thank you we'll

[1:33:15] Trustee Rogers: see you at uh 2 uh 40

[1:33:17] Trustee Rogers: Thank you.

[1:40:50] Voice 7: Okay.

[1:40:52] Voice 15: Pass back.

[1:40:53] Trustee Rogers: Sheila, you're with us?

[1:40:58] Trustee Rogers: Yes, you are.

[1:40:59] Voice 8: Yes, I am.

[1:40:59] Trustee Rogers: And Nerissa is here.

[1:41:00] Trustee Rogers: Thanks very much.

[1:41:01] Trustee Rogers: Okay, well, great.

[1:41:03] Trustee Rogers: Thank you for that.

[1:41:04] Trustee Rogers: We're now on to item 11 on the agenda,

[1:41:09] Trustee Rogers: which is the housing review project discussion.

[1:41:12] Trustee Rogers: This is, I assume, I believe a follow-up

[1:41:15] Trustee Rogers: that you, the planner, wanted to have

[1:41:16] Trustee Rogers: about the discussion from last Monday.

[1:41:21] Trustee Rogers: it. So are you leading that, Nerissa?

[1:41:25] Voice 17: Yeah, sure. I can lead in. And I'm just looking

[1:41:29] Voice 17: for some feedback from trustees on where we want to go from here. I have some suggestions.

[1:41:39] Voice 17: So I personally thought the meeting went very well. I was impressed to see how many people

[1:41:46] Voice 17: actually showed up to a Zoom meeting. And also I feel like we got a lot of really useful information

[1:41:56] Voice 17: from a number of different perspectives. So I did take notes and I went through my notes

[1:42:00] Voice 17: and pulled out, there seemed to me to be sort of three key themes. One being

[1:42:09] Voice 17: One being the question of density and water, and another being the idea of incentives and

[1:42:19] Voice 17: alternative ownership, that was something that came out.

[1:42:23] Voice 17: And then there would ultimately, if we move forward, there would be questions that we'd

[1:42:32] Voice 17: have to discuss around what a maximum square footage for distributed density would be and also

[1:42:40] Voice 17: I did hear some interest in looking at a maximum square footage for new buildings so that would

[1:42:48] Voice 17: also be a you know a discussion we'd want to look at so the question and I did discuss it a bit with

[1:42:53] Voice 17: Robert too and we think that it might be useful for the useful to have a couple more community

[1:43:01] Voice 17: meetings and we may want to focus those so the conversation around a maximum

[1:43:08] Voice 17: square footage and an overall maximum you know maybe a topic for for one

[1:43:15] Voice 17: specific meeting and then we could have another relating to density and water

[1:43:19] Voice 17: and that's I know I can bring information there were questions about

[1:43:23] Voice 17: sort of what what kind of area do we still have for build-out and questions

[1:43:28] Voice 17: about um you know looking at minimum and maximums you know if we were lot sizes if we were to move

[1:43:33] Voice 17: to this kind of model so um and then you know the idea of of uh incentives and and and ownership

[1:43:41] Voice 17: that could that could be tucked into either one of these meetings so i'm just sort of putting it

[1:43:45] Voice 17: out there those were my observations and the the topics that i saw you know if you want to move

[1:43:49] Voice 17: forward with um having some more community meetings we could break it out that way i'm

[1:43:53] Voice 17: interested to hear from from trustees what your feelings are um and if there are you know first

[1:43:57] Voice 17: of all about about doing maybe a couple you know a couple more community meetings and uh and the

[1:44:03] Voice 17: kinds of and whether these topics uh sort of resonate with you or whether you'd want to uh

[1:44:09] Voice 17: to focus on on um these in addition to others or others completely uh other to these so i'll leave

[1:44:18] Voice 17: that up for for your your discussion

[1:44:21] Trustee Maude: trustee mod yeah i i do think that those topics do resonate

[1:44:26] Trustee Maude: with me and i do very much like the thoughts of having individual sort of focused uh meetings

[1:44:32] Trustee Maude: because there are certainly issues that that were touched on in maximum house sizes that i think

[1:44:41] Trustee Maude: you know are going to be contentious and i think you know it's good to to sort of have a focused

[1:44:47] Trustee Maude: meeting on a focused topic so we can sort of not get lost in what's being discussed there

[1:44:54] Trustee Maude: and I think it's a really smart idea trustee Dodd

[1:45:02] Voice 18: yes I agree I think the focus idea maybe

[1:45:06] Voice 18: at least two different topics but I suspect I think that the the biggest controversy we have

[1:45:12] Voice 18: is is with water districts which represent the majority of our settlement residential land

[1:45:17] Voice 18: so I think we should start with that group first and I did suggest that we look at

[1:45:23] Voice 18: that if it's a mapping that would show us for instance,

[1:45:27] Voice 18: how many size of lots,

[1:45:29] Voice 18: and that would give us a clear indication

[1:45:31] Voice 18: of what each water district has and we have size.

[1:45:34] Voice 18: We talked about minimum, maximum house size.

[1:45:37] Voice 18: I don't know that we touched on,

[1:45:39] Voice 18: but we need to touch on minimum lot size.

[1:45:43] Voice 18: There are simply going to be some lots that are simple.

[1:45:45] Voice 18: And that was mentioned that are going to be too small,

[1:45:48] Voice 18: but mapping will really give us a good idea

[1:45:50] Voice 18: of what's where.

[1:45:51] Voice 18: where hard to map out what's actually been developed but all of our water districts know

[1:45:57] Voice 18: exactly how many undeveloped lots they have and so we could send out a email to the water

[1:46:04] Voice 18: districts requesting that information and then maximum lot size where we focus on settlement

[1:46:10] Voice 18: residential we may have some small lots that we will discover that are in rural or other

[1:46:16] Voice 18: there are zoning as well.

[1:46:19] Voice 18: So mapping is really helpful, having those visuals.

[1:46:22] Voice 18: Definitely agree that there's definitely

[1:46:24] Voice 18: two different topics.

[1:46:26] Voice 18: Maximum house sizes is a huge one.

[1:46:28] Voice 18: We have to decide, and maybe that would just be

[1:46:31] Voice 18: in the context of permitting multiple dwellings for now,

[1:46:34] Voice 18: but ultimately it's a topic we need to have for all lots.

[1:46:38] Voice 18: So good idea, thank you.

[1:46:44] Trustee Rogers: So there's your feedback,

[1:46:48] Trustee Rogers: which is that they like your idea yeah

[1:46:51] Voice 17: yeah so so so i i mean i i think we should you know my

[1:46:56] Voice 17: my recommendation would be uh would be for um for a resolution that would support uh

[1:47:03] Voice 17: the organization of of two additional community meetings one focusing on um on water issues

[1:47:13] Voice 17: is related to water and density and the other focusing on looking at square footage maximums.

[1:47:24] Trustee Rogers: Okay, so I just want to get real here for a minute just so we understand,

[1:47:31] Trustee Rogers: what kind of a time frame are you talking about given your workload etc. This is clearly your

[1:47:36] Trustee Rogers: project and I would guess knowing you, you want to see it through because you've invested a fair

[1:47:43] Trustee Rogers: amount into it so what what when you say a couple more every time i i can hear robert kojima going

[1:47:49] Trustee Rogers: no more special meetings yeah well we do are

[1:47:53] Trustee Rogers: you thinking they would do it at you we would do it in

[1:47:55] Trustee Rogers: a ltc meeting um

[1:47:58] Voice 17: well we do have um i mean they could they could be done in in ltc meetings

[1:48:03] Voice 17: certainly um i know i i did this i robert and i had some conversation about that he seemed to he

[1:48:09] Voice 17: he seemed to support the idea of, of, of having sort of two,

[1:48:13] Voice 17: sort of two more special meetings related to this.

[1:48:16] Voice 17: And that seemed to also suit the we do have a,

[1:48:21] Voice 17: a project project plan or so it was,

[1:48:28] Voice 17: it was in, in line with what we've, what,

[1:48:31] Voice 17: what we've already identified as, as what the process would be.

[1:48:35] Voice 17: So it wouldn't be out, it wouldn't,

[1:48:37] Voice 17: it wouldn't be outside of of of that process really

[1:48:40] Trustee Rogers: okay so yeah do you want to come back

[1:48:45] Trustee Rogers: with a specific recommendation on timing or if we give you some direction related to that or how do

[1:48:49] Trustee Rogers: you or do you want to uh us to actually make a motion to ask you to arrange those um

[1:48:56] Voice 17: i i think

[1:48:57] Voice 17: if if we want to move ahead um i think just cutting to the chase really and and uh and just

[1:49:03] Voice 17: moving a motion to to to support the organization of those and I can I you know I can um figure out

[1:49:09] Voice 17: what would be the best in terms of um of of when we have them um you know whether they would be

[1:49:15] Voice 17: separate meetings or or whether we would would we would connect them uh to uh to LTC meetings um

[1:49:22] Voice 17: like I said um I mean it looks like from a work program perspective that it would be possible to

[1:49:28] Voice 17: to have them as separate meetings at this point?

[1:49:32] Trustee Rogers: Okay, all right.

[1:49:33] Trustee Rogers: So we just need to

[1:49:34] Trustee Rogers: drop, sorry, go ahead.

[1:49:36] Voice 18: So I was gonna say, I'll move the motion if you're ready.

[1:49:39] Trustee Rogers: Yeah.

[1:49:39] Voice 18: Okay, I move a motion that we request planner Chadwick

[1:49:42] Voice 18: to organize two more topics specific information meetings

[1:49:50] Voice 18: around housing options, housing flexibility.

[1:49:58] Trustee Rogers: That's been seconded.

[1:49:59] Trustee Rogers: pat did you get the essence of that

[1:50:01] Voice 5: actually i had it a bit more detailed than that

[1:50:04] Voice 5: thank you to organize two additional special information meetings to further discuss water

[1:50:12] Voice 5: and density and square footage maximums thank you that's that's even better that's what i pulled

[1:50:18] Voice 5: from that okay

[1:50:19] Trustee Rogers: so that's been moved in the second thank you very much so yeah we'll leave it with

[1:50:24] Trustee Rogers: you to tell us logistically when that works i mean if we have an ltc meeting like today's where

[1:50:32] Trustee Rogers: you know it's not a it's not going to take us along you know we're not going to go till 4 30

[1:50:38] Trustee Rogers: um it's not always possible to know that we might have been able to build an hour discussion in

[1:50:43] Trustee Rogers: today um however as i said it doesn't always happen that way yeah

[1:50:49] Voice 17: yeah i think it's uh i

[1:50:50] Voice 17: I think, yeah, just kind of keeping open and I can look at what's possible.

[1:50:53] Voice 17: And I would just also add just like from a staff time perspective, this project, the way that, you know, that the planning services is evolving is that there are projects that are looked at as being sort of regional or long term in nature.

[1:51:13] Voice 17: And this is one of those.

[1:51:15] Voice 17: so this is considered to be part of the time that I designate to to that portion of work as opposed

[1:51:22] Voice 17: to the direct uh current planning work

[1:51:26] Trustee Rogers: okay okay so we've had a motion and a second in any further

[1:51:30] Trustee Rogers: discussion otherwise I'll call the vote all in favor and that passes unanimously thank you very

[1:51:35] Trustee Rogers: much for that and I'm feeling very good we've had conversations at the executive about this

[1:51:41] Trustee Rogers: this project.

[1:51:41] Trustee Rogers: I've talked to people in Salt Springs so that they know

[1:51:44] Trustee Rogers: because they've got their housing project.

[1:51:46] Trustee Rogers: And I think I sent you the link or the,

[1:51:51] Trustee Rogers: about was it Reed Island that they've done

[1:51:53] Trustee Rogers: some distributed housing.

[1:51:55] Trustee Rogers: I didn't, and I, you know,

[1:51:56] Trustee Rogers: if it wasn't for us doing this project,

[1:51:57] Trustee Rogers: I would have never known that,

[1:51:58] Trustee Rogers: but it might be provide some help with our project.

[1:52:04] Trustee Rogers: Next on our list is the top priorities report,

[1:52:09] Trustee Rogers: which is all found on page 70 of the agenda.

[1:52:14] Trustee Rogers: It sounds like we will have

[1:52:22] Trustee Rogers: the land use technical bylaw amendments back by March,

[1:52:27] Trustee Rogers: did you say or February?

[1:52:33] Voice 15: You're muted, Nerissa.

[1:52:38] Voice 15: You're muted, Nerissa.

[1:52:46] Voice 17: Sorry, I lost, I totally lost everything

[1:52:51] Voice 17: for a minute there so i didn't really know it happens it happens to everybody

[1:52:57] Trustee Rogers: absolutely everybody but

[1:52:58] Voice 17: yes the land use bylaws for the uh uh the bylaws for land use

[1:53:05] Voice 17: yeah that we expect that coming to to february yeah

[1:53:08] Trustee Rogers: because the referral period will be done and

[1:53:10] Trustee Rogers: that's

[1:53:10] Voice 17: right cotton park would be march so

[1:53:12] Trustee Rogers: that'll come off that perhaps come off our agenda yeah not

[1:53:16] Trustee Rogers: too long. Anything else to reference for trustees related to our top priorities list?

[1:53:26] Voice 7: No, no.

[1:53:28] Trustee Rogers: Or the project list?

[1:53:31] Voice 17: The one thing that I can just mention that I think we might have had that discussion at the

[1:53:37] Voice 17: last LTC meeting is that with respect to the groundwater sustainability project that North

[1:53:44] Voice 17: Pender and Galeano are essentially moving forward as pilots and so that's an opportunity for Maine

[1:53:50] Voice 17: to you know learn from their process so instead of initiating our own process we could essentially

[1:53:57] Voice 17: adopt whatever they come up with and tweak it so that process

[1:54:03] Trustee Rogers: so when we get to February and if

[1:54:06] Trustee Rogers: or when we get to the end of the bylaw technical amendments we'll have a discussion about capacity

[1:54:12] Trustee Rogers: and whether we can add another top priority project.

[1:54:15] Trustee Rogers: There's some discussions coming from the CAO

[1:54:17] Trustee Rogers: and from the senior management

[1:54:18] Trustee Rogers: about limiting the number of top priority projects

[1:54:24] Trustee Rogers: given the current planning

[1:54:25] Trustee Rogers: is not as fully staffed as it was before.

[1:54:28] Trustee Rogers: But we can have that conversation

[1:54:29] Trustee Rogers: when we get to the point where-

[1:54:31] Trustee Rogers: That's right, yeah.

[1:54:32] Voice 17: And there's some discussion currently being had

[1:54:37] Voice 17: around how many top priority projects

[1:54:42] Voice 17: that are, et cetera, so.

[1:54:43] Trustee Rogers: Yes.

[1:54:45] Trustee Rogers: True.

[1:54:47] Trustee Rogers: Okay, if there's nothing else about projects,

[1:54:49] Trustee Rogers: anything related to any of the applications

[1:54:51] Trustee Rogers: that either of the trustees would like to ask, nothing.

[1:54:55] Trustee Rogers: Then the next thing on our agenda is the expense report,

[1:54:59] Trustee Rogers: which is on page 77.

[1:55:01] Trustee Rogers: And once again, congratulations, trustees on spending $0.

[1:55:08] Trustee Rogers: And we have the, anything on the adopted policies

[1:55:11] Trustee Rogers: season standing resolutions from either of the trustees nothing uh then nothing on the local

[1:55:18] Trustee Rogers: anything on the local trust committee web page then we'll go to the reports i'm gonna flip these

[1:55:25] Trustee Rogers: one of these years and get you guys to go first but anyway i'll go um uh we're in um i guess since

[1:55:33] Trustee Rogers: the last time when did we last meet was i guess formally met at the end of november uh we've had

[1:55:39] Trustee Rogers: trust council the number of things that came out of trust council we've sent

[1:55:43] Trustee Rogers: added some matters to the budget that and subtracted some things so that

[1:55:50] Trustee Rogers: budget is still in process the budget consultation is out if you haven't seen

[1:55:56] Trustee Rogers: I don't know how it gets circulated on me but it's out and the survey has been

[1:56:01] Trustee Rogers: and approved by the Financial Planning Committee.

[1:56:08] Trustee Rogers: I just wanna say that we do our work as elected officials,

[1:56:12] Trustee Rogers: but we get our mandate from the people who elect us.

[1:56:15] Trustee Rogers: And so we've taken on a number of projects,

[1:56:19] Trustee Rogers: but we need the community to be behind.

[1:56:21] Trustee Rogers: So give us your feedback on the budget.

[1:56:23] Trustee Rogers: Also, the survey is out,

[1:56:26] Trustee Rogers: that second public consultation is out on the trust policy statements that we're looking for

[1:56:33] Trustee Rogers: your views on that as well so we encourage people to there's lots of opportunities to give feedback

[1:56:39] Trustee Rogers: right now at the islands trust as we move through those two uh important matters uh we have um i

[1:56:48] Trustee Rogers: think i can tell you the executive committee we're already starting to think about trust council

[1:56:53] Trustee Rogers: at the second week of March.

[1:56:56] Trustee Rogers: Should be an interesting trust council.

[1:56:58] Trustee Rogers: We've set a day aside or as much of a day as is needed

[1:57:02] Trustee Rogers: to discuss the scope of the trust policy statement

[1:57:07] Trustee Rogers: and whether or not it should include things

[1:57:09] Trustee Rogers: like healthy communities and affordable housing

[1:57:11] Trustee Rogers: and the trust policy statement.

[1:57:13] Trustee Rogers: That's on the agenda for March

[1:57:15] Trustee Rogers: as well as the finalization of the budget.

[1:57:19] Trustee Rogers: So that's rolling out.

[1:57:22] Trustee Rogers: Watch for in the next little while as soon as the Trust Area Services manages to get to it,

[1:57:28] Trustee Rogers: there will be a new education sessions like the webinars we had in the fall around climate change

[1:57:37] Trustee Rogers: and eelgrass and rainwater harvesting and this one will be focused on climate change and First

[1:57:44] Trustee Rogers: Nations and then from an Indigenous point of view. So that's in the works. So that'll be coming out

[1:57:51] Trustee Rogers: I'm not sure when we haven't, I have a trust programs committee at the end of next week.

[1:57:57] Trustee Rogers: And I'm guessing we'll get a report on when they think that'll roll out.

[1:58:02] Trustee Rogers: There's just a lot going on.

[1:58:04] Trustee Rogers: I can tell you in terms of the Islands Trust with all the consultation and the trust policy statement and now governance review, et cetera.

[1:58:14] Trustee Rogers: So that's all happening as we go on.

[1:58:19] Trustee Rogers: So I'll just leave my report there.

[1:58:20] Trustee Rogers: I'm happy if either of the trustees have questions,

[1:58:22] Trustee Rogers: I can answer them.

[1:58:23] Trustee Rogers: And it's over to you, who wants to go first?

[1:58:25] Trustee Rogers: Trustee reports, Trustee Dodds.

[1:58:31] Voice 18: So I listened in and slightly participated

[1:58:36] Voice 18: in a fallow deer meeting

[1:58:39] Voice 18: that there was a community outreach meeting organized by CRD

[1:58:43] Voice 18: and actually it was really good,

[1:58:44] Voice 18: but unfortunately it was a working day for me.

[1:58:47] Voice 18: And so they had the conservation officer representative

[1:58:50] Voice 18: representative from the Ministry of the Environment to answer questions,

[1:58:54] Voice 18: RCMP detachment from Pender to answer questions.

[1:58:57] Voice 18: And they had a really good group of attendees and lots of fulsome questions

[1:59:04] Voice 18: about deer hunting and the mechanics, of course,

[1:59:08] Voice 18: the rules and regulations around hunting.

[1:59:11] Voice 18: They held this meeting because they had a third grant,

[1:59:15] Voice 18: and they were about to start another hunt through the CRD-funded program.

[1:59:19] Voice 18: the last weekend i met with eric kelch from the crd and the two first nations hunters

[1:59:24] Voice 18: who are have come the last past two years and are here again for the third year

[1:59:29] Voice 18: and they've slowly accumulated you know more and more properties built more relationships with local

[1:59:35] Voice 18: local landowners the first year they came which is three years ago they got 70 fallow last year

[1:59:41] Voice 18: they got 117 so this year i'm anticipating even bigger numbers and they finally released a whole

[1:59:47] Voice 18: a bunch of paperwork to our follow-up committee as well, which I think we're going to put up on

[1:59:52] Voice 18: our website. And it was a good conversation. The RCMP spoke about the fact that the hunters

[2:00:00] Voice 18: always text ahead when they're shooting.

[2:00:02] Voice 18: When people are concerned about hearing shots being fired,

[2:00:05] Voice 18: they can contact the RCMP.

[2:00:07] Voice 18: So that was sort of the major outside of the local trust area meetings that I

[2:00:13] Voice 18: attended. Lots of inquiries, lots of stuff going on.

[2:00:17] Voice 18: So it just seems like a gazillion emails and different issues.

[2:00:21] Voice 18: And then further on,

[2:00:22] Voice 18: we're going to discuss the CRD walking trail that I'm quite concerned about.

[2:00:26] Voice 18: Thank you.

[2:00:27] Voice 18: I

[2:00:30] Trustee Maude: would certainly echo Trustee Dodds and it's been very very busy with with emails and people coming

[2:00:38] Trustee Maude: up and asking questions and such people are very very active and involved in our community

[2:00:46] Trustee Maude: it's particularly there seem to be a lot of concerns about what we're about to discuss with

[2:00:50] Trustee Maude: with the trail once a whole bunch of ribbons and thing flagging goes up it tends to get people

[2:00:57] Trustee Maude: excited so we have that um the only other issue i guess i can touch on it is that we're just

[2:01:03] Trustee Maude: starting with bc ferries into a consultation period um with a whole new schedule with this

[2:01:09] Trustee Maude: new salish ferry that's coming online next year to replace the main queen and bc ferries is looking

[2:01:16] Trustee Maude: an entire overhaul of southern gulf islands ferry schedules um which what they put forward

[2:01:24] Trustee Maude: word sounds quite exciting because we could actually see an additional two round trips a day

[2:01:29] Trustee Maude: we're waiting for the details but there seems to be a lot going that way which could make quite a

[2:01:34] Trustee Maude: game changer for the island thank you okay

[2:01:39] Trustee Rogers: thank you um it's been so long since i've been on a ferry

[2:01:47] Trustee Rogers: i used to live on them i

[2:01:49] Voice 18: think that i think that's really an unfair statement to make when both dave

[2:01:53] Voice 18: and i you know i know

[2:01:55] Trustee Rogers: you guys are always on the ferry but i mean i used to first two first year

[2:02:00] Trustee Rogers: and a half of this this job i was living on the ferries and learned the salish boats in and out

[2:02:07] Trustee Rogers: now i'd never go on them anymore anyway i know i know you two are in the in and out of uh victoria

[2:02:15] Trustee Rogers: every day or almost every day um okay well thank you for the trustee reports uh there's a trust

[2:02:23] Trustee Rogers: Trust Conservancy report dated, it's a little old now, November 24th, 2020.

[2:02:29] Trustee Rogers: So that's there for the information of trustees and for the community.

[2:02:34] Trustee Rogers: It's interesting as you go through it as to the work they're doing, because as we all know, the Conservancy is really one of the jewels of the Islands Trusted in terms of protecting properties.

[2:02:48] Trustee Rogers: I'm really pleased to say that the 30th property that they own is now on Keats Island, and it's been finalized.

[2:02:55] Trustee Rogers: There's a news report coming out on Thursday about that, a news release, so I'm not spreading it yet, except to you guys.

[2:03:05] Trustee Rogers: But it's pretty amazing, 30 properties they have across the Salish Sea and across the Island's Trust area.

[2:03:13] Trustee Rogers: area. The document that's attached to 12.9 is the communication that went to landowners

[2:03:23] Trustee Rogers: all across the Islands Trust area, encouraging them to protect their either Douglas fir or

[2:03:32] Trustee Rogers: hemlock coastal forests. This is the one that went to Main Island. Apparently, you can see

[2:03:39] Trustee Rogers: it went to only 11 properties on Main Isle.

[2:03:46] Trustee Rogers: So are there any questions about either of those documents

[2:03:48] Trustee Rogers: from the trustees?

[2:03:51] Voice 9: Okay,

[2:03:52] Trustee Rogers: that's all part of the attempt to the outreach

[2:03:56] Trustee Rogers: to try and get people to protect their contiguous forests.

[2:04:01] Trustee Rogers: 13.1, we have a memo related to, which is on page 89.

[2:04:06] Trustee Rogers: we have a memo related to the advisory planning committee

[2:04:10] Trustee Rogers: commission, someone want to make that motion?

[2:04:14] Trustee Rogers: Yeah, go ahead.

[2:04:15] Voice 18: Okay, I move that the Main Island Local Trust Committee

[2:04:18] Voice 18: requests that prior to expiration

[2:04:20] Voice 18: of advisory planning commission members terms of office,

[2:04:23] Voice 18: staff write to commissioners asking

[2:04:25] Voice 18: if they wish to be reappointed and also advertise

[2:04:28] Voice 18: for expressions of interest for new commissioners.

[2:04:30] Trustee Rogers: Okay, seconded, any discussion related to that?

[2:04:34] Trustee Rogers: that no all in favor that passes unanimously thanks very much and now this is a letter from

[2:04:40] Trustee Rogers: the salt spring local trust committee asking if uh you would be interested in moving having a joint

[2:04:50] Trustee Rogers: meeting with them uh related to stvr policies and regulations um and it's sort of an interesting

[2:05:01] Trustee Rogers: given that there's been lots of work on the various islands,

[2:05:03] Trustee Rogers: but that this is a,

[2:05:05] Trustee Rogers: I know that Vice Chair Patrick was quite keen

[2:05:08] Trustee Rogers: in trying to find a way to sort of work in conjunction

[2:05:11] Trustee Rogers: with each other in terms of SDBR policies.

[2:05:14] Trustee Rogers: So they've given a couple of options.

[2:05:16] Trustee Rogers: One is to try and have a joint special business meeting,

[2:05:21] Trustee Rogers: or secondly, we designate that an attendee,

[2:05:27] Trustee Rogers: so that it's not a formal meeting of any of the LTCs,

[2:05:32] Trustee Rogers: but simply one of the trustees go to that.

[2:05:35] Trustee Rogers: Thoughts?

[2:05:35] Trustee Rogers: Yeah, Trustee Johnson.

[2:05:37] Voice 18: Personally, I don't really want to participate.

[2:05:41] Voice 18: I have to say, Main Island,

[2:05:43] Voice 18: I think we've done a really good job with our STBRs.

[2:05:46] Voice 18: And this goes back to when I was first elected

[2:05:48] Voice 18: and people had no idea what STBRs were.

[2:05:53] Voice 18: But anyways, all that being said,

[2:05:55] Voice 18: when I say we've done a good job,

[2:05:56] Voice 18: is that what we, you know, we finally allowed legal cottages to be STBRs. We never outright

[2:06:01] Voice 18: allowed STBRs. So we kept a lid on them. Well, we know we have a few. I think we only had two files

[2:06:07] Voice 18: that are still maybe open, maybe not. And then we have looked at TUPs. We've given one, we gave one

[2:06:14] Voice 18: and we denied a few. So, but nonetheless, if they want some help, rather than have the special

[2:06:21] Voice 18: meeting I think they should have one appointee per LTC and I'm not really excited about volunteering

[2:06:27] Voice 18: for that job so that's my take on it.

[2:06:33] Trustee Maude: Trustee Mott? No I would again echo what Trustee Dodd said is

[2:06:37] Trustee Maude: you know I think that we've managed to maintain the peace on on Main Island and we're maintaining

[2:06:44] Trustee Maude: a balance that I believe has kept our community happy so as such maybe we have something to

[2:06:51] Trustee Maude: to contribute because I do know the other islands

[2:06:53] Trustee Maude: they are struggling with it.

[2:06:56] Trustee Maude: And either option works for me.

[2:07:01] Trustee Maude: So would you

[2:07:01] Trustee Rogers: like to volunteer?

[2:07:04] Trustee Rogers: If she needs not volunteering, I guess I am.

[2:07:08] Trustee Rogers: So I'm happy to respond on behalf of the committee

[2:07:12] Trustee Rogers: and say that you'll be the designate

[2:07:14] Trustee Rogers: if that's what you guys would like.

[2:07:16] Trustee Rogers: It sounds like that's what we like.

[2:07:19] Trustee Rogers: Sounds good to me.

[2:07:21] Trustee Rogers: okay so i'll uh i'll write to um ss info and tell them that at our meeting we determined that two

[2:07:31] Trustee Rogers: is our preferred option and that trustee mod will be the designate from main island okay

[2:07:39] Trustee Rogers: i don't think we need a motion we'll just i'll just do it and i'll copy you of course on that

[2:07:43] Trustee Rogers: okay thanks very much um last is it or not last but almost last crd walking trail that's

[2:07:52] Voice 18: Okay, so because, you know, you haven't been here and probably Nerissa hasn't been here, but we all know that the CRD got substantial amount of funding to build the much desired trail from Miners Bay to Village Bay.

[2:08:05] Voice 18: And then along came and they've done surveys and they've worked with the local trails committee and the trail committee actually put their own little trail in one part of it.

[2:08:14] Voice 18: But now a surveyor showed up about a week ago and started putting pink pins all along the side of the road.

[2:08:20] Voice 18: and so i stopped and said you know what what what does that mean what are the pink well the pink

[2:08:26] Voice 18: pins are the middle of the trail so they're the five foot mark from the edge of i presume it's

[2:08:33] Voice 18: it's it they're using i'm assuming they're using the road allowance and that this pink marker is

[2:08:39] Voice 18: somehow based on the survey of where the legal roads are the problem is if you actually come

[2:08:43] Voice 18: here and see where these pink pins are they are in a spot where if they and the pink pins mark a

[2:08:50] Voice 18: five foot center of the trail so we're talking a 10 foot trail on the side of the road huge number

[2:08:55] Voice 18: of trees i've been told by whoever's either in charge of building this trail they're going to

[2:09:00] Voice 18: remove 70 to 80 trees 70 to 80 trees is completely contrary to anything to do with our gas tax money

[2:09:09] Voice 18: being used to build a trail but the whole purpose of that is to reduce the carbon footprint so i

[2:09:15] Voice 18: would like to make a motion that we ask the chairman to write a letter to the crd asking

[2:09:21] Voice 18: for clarifications around tree cutting for the trail from miners bay to village bay hey pat did

[2:09:33] Voice 15: you get that motion did

[2:09:43] Trustee Rogers: you get it sorry i

[2:09:46] Voice 5: was busy writing so the chair to write crd is there

[2:09:50] Voice 5: there anyone specific at crd i

[2:09:52] Voice 18: i i'm not aware of actually who's in charge um actually i sent

[2:09:57] Voice 18: an email to dave howe and he did say larissa oh shoot can't think of her last name but i

[2:10:02] Voice 18: okay i'll

[2:10:03] Voice 5: just leave it crd requesting clarification of tree cutting along proposed

[2:10:12] Voice 5: um miners beta village bay trail yes is that okay planet

[2:10:19] Trustee Rogers: chadwick do you happen to know who

[2:10:21] Trustee Rogers: the right person is i

[2:10:22] Voice 17: was just going to say i'll give justine a call and find out who the good idea

[2:10:26] Voice 17: yeah

[2:10:27] Trustee Rogers: and if you could let me know can i just ask a couple of questions yeah because i tried to

[2:10:32] Trustee Rogers: well i did years a year ago walk back to the ferry

[2:10:36] Voice 8: sometimes

[2:10:37] Trustee Rogers: um and i know that trail go

[2:10:40] Trustee Rogers: starts just as you get out of the village and then it carries on but only for probably

[2:10:44] Trustee Rogers: probably i don't know 400 meters maybe not even that and

[2:10:49] Voice 18: then it comes

[2:10:50] Trustee Rogers: back to the road right and

[2:10:51] Voice 18: that trail is on private property that trail is done by our trail society in conjunction with the

[2:10:57] Voice 18: landowner and that's kind of what they're they're able to do they're able to give insurance and all

[2:11:02] Voice 18: that and they can build trails on private property but now the rest of

[2:11:05] Trustee Rogers: the trail is going to be on

[2:11:06] Trustee Rogers: the road a lot

[2:11:07] Voice 18: well the crd trail is got is not has no relationship with the main island trail

[2:11:14] Voice 18: trail committee um i gather it's it's obviously all going to be on the road allowance i gather

[2:11:20] Voice 18: it's going to trespass a bit into the sarlat reserve because eric kelch said they're still

[2:11:26] Voice 18: working on that little issue with the first nations on that one um but really it looks if

[2:11:32] Voice 18: if you remember how how heavily wooded that side of the road is and i guess what i'm trying to say

[2:11:38] Voice 18: is that talking to the trails people i mean what they wanted was a trail that wound its way through

[2:11:42] Voice 18: the trees it looks to me like what we're going to get is a bulldoze highway right where

[2:11:48] Voice 18: i think we

[2:11:48] Voice 18: should be getting a trail that winds around significant trees that fits into the contours

[2:11:54] Voice 18: and doesn't devastate the forest cover okay

[2:11:56] Trustee Rogers: so if i say something like that that's okay in the

[2:12:00] Trustee Rogers: letter yeah trust him on i'll

[2:12:04] Trustee Maude: just note that uh one of the landowners from mr hoff is his hand up

[2:12:07] Trustee Maude: but um i think it's really important is that something like this there are going to be trees

[2:12:14] Trustee Maude: coming down is that that's just a reality but unfortunately some of the trees that you can

[2:12:20] Trustee Maude: extrapolate that are coming down are some very very large arbutus trees and it's that's kind

[2:12:27] Trustee Maude: of distressing because i think that's if we ever had a tree preservation viola should be around the

[2:12:31] Trustee Maude: arbutus but there are also some some large furs um it's it as trustee dodge says it it has all

[2:12:40] Trustee Maude: the makings of a very large swath um not only the viscerity trail this is

[2:12:46] Trustee Rogers: all on the north side of

[2:12:49] Trustee Rogers: the road yes

[2:12:50] Voice 18: it's all on the north side and and when you get into miners bay there's you know

[2:12:55] Voice 18: there's like six significant old growth trees which i'm you know i'm quite sure they aren't

[2:13:00] Voice 18: going to cut down because there'll be so many people change to them um but we need clarification

[2:13:05] Voice 18: the case and we need to

[2:13:06] Trustee Rogers: know just what I just needed some context thank you about dropping

[2:13:10] Trustee Rogers: this and I'm quite content to have Mr. Hoff speak to this if you guys are okay can you let

[2:13:16] Trustee Rogers: Mr. Hoff speak to it please uh Caleb there

[2:13:35] Voice 15: he is yes

[2:13:40] Voice 13: thank you uh uh Chairman Rogers can you hear

[2:13:43] Voice 13: me now yes

[2:13:44] Trustee Rogers: I can okay

[2:13:45] Voice 13: uh yes I had a an email this morning as a matter of fact from the trail

[2:13:49] Voice 13: committee because they're quite concerned about where the stakes have been placed,

[2:13:57] Voice 13: and there are a number of issues. I had a brief meeting with the current contractor

[2:14:04] Voice 13: about two months ago, and he was asking me a number of questions. The one question was relative

[2:14:10] Voice 13: to trees. He made the statement that we're going to have to cut a number of trees down, and I said

[2:14:16] Voice 13: suggested to him that he should maybe talk to the current landowners and the trail committee

[2:14:20] Voice 13: before they start doing that. The other issue is that where they've placed a lot of the

[2:14:26] Voice 13: pegs right now, the section that's built is on the front part of our property. It looks

[2:14:34] Voice 13: like they intend to completely ignore what has already been built. Perhaps that issue

[2:14:40] Voice 13: you should be brought into your letter to the CRD.

[2:14:45] Voice 13: Okay.

[2:14:48] Voice 13: Because what's built

[2:14:49] Trustee Rogers: is very nice.

[2:14:51] Trustee Rogers: Yeah,

[2:14:52] Voice 13: I don't think it's according to their standards,

[2:14:54] Voice 13: which is another issue.

[2:14:55] Voice 13: But also I had Dr. McHugh come up here a couple of days ago

[2:14:58] Voice 13: because he was quite concerned about the stakes through his property

[2:15:02] Voice 13: and where they've actually moved the stakes way onto his property

[2:15:07] Voice 13: instead of on the road allowance.

[2:15:09] Voice 13: balance so i think there are a number of issues around the whole area where they've

[2:15:13] Voice 13: done the surveying and placed the pegs uh i don't believe there's been any communication

[2:15:19] Voice 13: between the crd and the trail committee and the existing property owners so

[2:15:26] Trustee Rogers: sorry what's the name

[2:15:27] Trustee Rogers: of the your trail committee there oh

[2:15:30] Voice 13: is it the main

[2:15:31] Trustee Rogers: island trail committee

[2:15:32] Voice 18: it's mapata main

[2:15:34] Voice 18: Main Island Path and Trails.

[2:15:35] Voice 18: It's Nigel and Irene Barrett.

[2:15:40] Trustee Rogers: Main Island Path and Trails?

[2:15:43] Voice 18: Yeah, Mapata.

[2:15:44] Voice 18: Path and Trails, yes.

[2:15:47] Trustee Rogers: Okay.

[2:15:48] Voice 13: They've been involved

[2:15:49] Voice 13: in this project for more than 10 years.

[2:15:52] Voice 13: Okay.

[2:15:53] Voice 13: So it's not something that started.

[2:15:54] Trustee Rogers: I'll draft something in the next little while, the next couple of days,

[2:15:59] Trustee Rogers: and I'll send it to you, Janine, and David, just for accuracy

[2:16:03] Trustee Rogers: and make sure it's capturing.

[2:16:04] Trustee Rogers: and I've got the right people.

[2:16:06] Trustee Rogers: Okay, thank you.

[2:16:07] Voice 13: Thank you, Chair Rogers.

[2:16:08] Voice 13: Yes,

[2:16:08] Trustee Rogers: thanks for coming in.

[2:16:12] Trustee Rogers: Okay, anything else on that?

[2:16:14] Trustee Rogers: I think we took the vote, didn't we?

[2:16:17] Trustee Rogers: I don't think, actually, I don't think we ever voted.

[2:16:19] Trustee Rogers: All in favor?

[2:16:21] Trustee Rogers: Okay, that passes.

[2:16:23] Trustee Rogers: Okay, so for the seven of you left,

[2:16:28] Trustee Rogers: we have a second town hall.

[2:16:31] Trustee Rogers: Well, our next meeting is February 22nd,

[2:16:33] Trustee Rogers: as we said a couple of times um so uh our second town hall uh so if you wish to speak to the local

[2:16:42] Trustee Rogers: trust committee about something you've heard today or something you uh want us to know about

[2:16:47] Trustee Rogers: or an application we've got going please put your please put your hand up um and i'll recognize you

[2:16:53] Trustee Rogers: and we'll let you speak otherwise if nobody because i see nobody oh i see rebecca ewing

[2:17:02] Trustee Rogers: uh can we or or mr mackie one or the other so can we promote them please go ahead

[2:17:21] Trustee Rogers: oh there

[2:17:22] Trustee Rogers: you are you should be able to unmute yourself now and uh turn your camera on if you

[2:17:27] Trustee Rogers: wish okay

[2:17:28] Voice 10: uh can you hear me

[2:17:29] Trustee Rogers: yes we can okay

[2:17:31] Voice 10: uh we're also on that trail route and we haven't had

[2:17:34] Voice 10: any conversations with uh crd on that but we're getting immune to pink ribbon so we're not that

[2:17:42] Voice 10: alarmed anymore well it's

[2:17:45] Trustee Rogers: yeah okay

[2:17:47] Trustee Rogers: i mean i think there's a number of issues here including

[2:17:50] Trustee Rogers: the fact they haven't bothered to communicate with the landowners that are adjacent to where

[2:17:54] Trustee Rogers: the trail goes you

[2:17:55] Voice 10: know i just want to let you know that we haven't had the conversation and

[2:17:57] Voice 10: thank

[2:17:58] Trustee Rogers: you so i now know you mr all three of you along that way have not been let know thanks mr

[2:18:03] Trustee Rogers: mack and

[2:18:03] Voice 10: thank you for all of the work that all of you are doing here okay anything anybody else

[2:18:09] Voice 10: if not we'll

[2:18:11] Trustee Rogers: um we'll let you go back is it still sunny on main island it is it's

[2:18:21] Voice 18: very cold it is

[2:18:23] Trustee Rogers: cool

[2:18:23] Voice 18: we had some hail storm

[2:18:25] Voice 18: this we had hail and snow this morning

[2:18:27] Trustee Rogers: yes well it's always colder when

[2:18:30] Trustee Rogers: it's wet for sure i was out on my

[2:18:34] Trustee Rogers: boat yesterday oh coming in i got soaked and i was outside with

[2:18:37] Trustee Rogers: my oh anyway oh anyway with all of that but there's no other business uh thank you very much

[2:18:43] Trustee Rogers: thank

[2:18:43] Voice 18: you everybody yes

[2:18:45] Trustee Rogers: well it's nice to see you all happy new year I guess well I saw you last

[2:18:48] Trustee Rogers: week so anyway nice to see you thanks Nerissa I'll talk to you about who to send that letter to okay

[2:18:53] Trustee Rogers: thanks bye take care

Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 1 of 8 
 
Mayne Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
January 25, 2021 
Electronic Meeting (via Zoom Webinar) 
 
Members Present: Dan Rogers, Chair 
Jeanine Dodds, Local Trustee 
 David Maude, Local Trustee 
  
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Narissa Chadwick, Island Planner 
 Shayla Burnham, Planning Assistant (host) 
 Patricia Todd, Recorder 
  
Public:         There were approximately 13 attendees in the Zoom Webinar. 
 
1. CALL TO ORDER 
Chair Rogers called the meeting to order at 1:00 p.m. Chair Rogers acknowledged that the 
meeting was being held in traditional territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
 Additions:  10.1 Daycare TUP Application 
                        13.3 Trail - Miners Bay to Village Bay 
          By General Consent the agenda was adopted as amended. 
3. TOWN HALL AND QUESTIONS 
Rebecca Ewing inquired as to receipt of correspondence dated Jan. 20, 2021 for consideration 
regarding the Mayne Island Housing Society (MIHS) application. 
 Chair Rogers confirmed letter received. 
4. COMMUNITY INFORMATION MEETING 
None 
5. PUBLIC HEARING 
None 
6. MINUTES 
Adopted 
   
 
 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 2 of 8 
6.1 Local Trust Committee Minutes Dated November 30, 2020 
The following amendments to the minutes were presented for consideration: 
  Page 5, last bullet prior to Resolution MA-2020-090: “reminder” to read “remainder” 
By general consent the minutes were adopted as amended. 
6.1.1 Local Trust Committee Public Hearing Record Dated November 30, 2020  
   Received for information. 
6.2 Section 26 Resolutions-without-meeting Report  
None 
6.3 Advisory Planning Commission Minutes  
None 
7. BUSINESS ARISING FROM THE MINUTES 
7.1 Follow-up Action List Dated January 2021 
Planner Chadwick stated that Cotton Park Bylaws will be on February agenda and other 
Bylaws scheduled for March meeting. 
8. DELEGATIONS 
None 
9. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage. 
10. APPLICATIONS AND REFERRALS 
 10.1 Daycare TUP Application 
Planner Chadwick reviewed the status of the recently received application and Planner 
Testemale is processing – question of fast tracking the application. 
Meaghan Feduck, representing the Day Care Program spoke to the application.  Centre 
has incurred a number of difficulties at school due to virus protocols and while in the 
process of constructing a Day Care Centre (target completion July 2022) has entered 
into a lease with a home owner which necessitates a Temporary Use Permit (TUP).  
Situation is causing significant financial impacts for Program. 
Planner Chadwick detailed two options:  moving Costello application to March LTC or 
“bumping” an application on another island to free Planner time to process this 
application. 
LTC agreed to discuss Costello application and then decide action to be taken. 
 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 3 of 8 
 
10.2 MA-TUP-2020.2 (Costello)  
Planner Chadwick reviewed application.  Applicants are wanting to purchase a family 
property and use a TUP for Short Term Vacation Rental (STVR) to assist financially. 
Official Community Plan (OCP) currently lacks guidelines for this however Planner 
Testemale has reviewed OCPs from other islands and finds application to be reasonable. 
Applicants have done due diligence and to date there have been no concerns from 
neighbours. 
Trustee Dodds and Trustee Maude supported referral of application to Advisory 
Planning Commission (APC).   
Chair Rogers detailed the procedural processes and the function of the APC.   
After discussion it was determined application could be back on agenda for March. 
The applicants spoke in support of Day Care application going ahead of theirs and 
requested to be notified as to APC meeting to allow them to attend. 
MA-2021-001 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee ask staff to refer application MA-
TUP-2020.2(Costello) to the Mayne Island Advisory Planning Commission. 
               CARRIED 
 
MA-2021-004 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee ask staff to proceed expeditiously 
with the Day Care Temporary Use Permit and return application to the Local 
Trust Committee as soon as possible. 
               CARRIED 
 
10.3 MA-DVP-2020.8 (Peace)  
Planner Chadwick detailed the application and stated Covenant is ready to be signed by 
Chair Rogers. 
MA-2021-002 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee approve issuance of Development 
Variance Permit application MA-DVP-2020.8 (Peace) subject to the registration 
of a covenant related to water treatment and the installation of a rainwater 
collection system on title of Lot 1 Section 12 Mayne Island Cowichan 
District Plan EPP72441 
               CARRIED 
 
 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 4 of 8 
MA-2021-003 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee accept a covenant under section 
219 of the Land Title Act from the registered owners of Lot 1 Section 12 Mayne 
Island Cowichan District Plan EPP72441 and designate the Chair of the Local 
Trust Committee to sign the covenant (MA-SUB-2018.3, 445 Garrick Road). 
               CARRIED 
 
Chair Rogers informed applicant that he will be signing Covenant January 26, 2021 and 
then it awaits Capital Regional District signature. 
Trustee Dodds acknowledged the long process involved with this application and 
congratulated the applicant’s efforts. 
 
10.4 MA-RZ-2020.1 (Mayne Island Housing Rezoning)  
Planner Chadwick presented draft Bylaws and asked for Trustees feedback. Current 
landowner has confirmed request for 3 lots and there are a few documents yet to be 
received.  Additions and modifications to Land Use Bylaws (LUB) and OCP were 
discussed. 
Trustee Dodds added that with 3
rd
 lot there could be 12 housing units and is concerned 
as to setbacks and privacy for neighbours.  There are also concerns regarding 
conservation, septic location and value of amenity rezoning. 
Trustee Maude supported these issues especially setbacks. 
Chair Rogers informed LTC that there are a number of affordable housing projects being 
considered in the Trust area and questioned that there is no reference to “affordable 
housing” – current phrasing is “multi-family rental housing.  Questioned Zoning Bylaw 
reflecting affordable component i.e. “housing subject to a housing agreement”. 
Planner stated could add definition. 
Deborah Goldman, representing MIHS, added the following” 
 Lot will be 3 acres 
 Need to resurvey as owner wants to redesign other 2 lots 
 Wetlands specialist report coming forward next 2 weeks 
 Working with professionals and reports to design according to 
recommendations 
 Cognizant of setbacks 
Brian Crumblehulme (MIHS) added: 
 Prepared to provide a buffer and privacy screening 
 Arborist’s report received (detailed report in next 2 weeks) and site should not 
impact trees noted in ecologist’s report 
 Walking trails for access not hiking 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 5 of 8 
Discussion involved utilizing a Development Permit or a Covenant to address 
concerns/issues/structure development of site. 
 
MA-2021-005 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee ask staff to request Mayne Island 
Housing Society to provide an updated survey of property.   
               CARRIED 
 
MA-2021-006 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee ask staff to include a definition of 
affordable housing in draft Bylaws.      
               CARRIED 
 
MA-2021-007 
It was Moved and Seconded 
that the Mayne Island Local Trust Committee ask staff to amend the draft 
Bylaws to account for a buffer zone. 
CARRIED 
 
   MA-2021-008 
   It was Moved and Seconded 
that the Mayne Island Local Trust Committee ask staff to review merits of 
Development Permit and/or Covenant for use on site. 
CARRIED 
 
   MA-2021-009 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee request staff schedule a 
community information meeting once all information requested from the 
applicant has been received.                   
CARRIED 
 
                                                                       Break 2:33 to 2:40_____________________________ 
 
11. LOCAL TRUST COMMITTEE PROJECTS 
11.1 Housing Review Project  
Planner Chadwick expressed that the meeting had gone well, number of participants 
and much information.  Has spoken with Regional Planning Manager and they suggest 
one or two more meetings specific to the following themes: 
1. Density and Water; 
2. Incentives and Alternative Ownership; and 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 6 of 8 
3. Square footage for new buildings and distributed buildings. 
Trustees agreed with themes and spoke to: 
 Need for mapping:  identify size of lots and what’s where; 
 Working with water districts; 
 Minimum lot size; 
 Maximum house size; and 
 Email to water districts to identify number of lots still undeveloped. 
MA-2021-010 
It was Moved and Seconded  
that the Mayne Island Local Trust Committee ask staff to organize two 
additional special information meetings to further discuss water/density and 
square footage maximums. 
                 CARRIED 
12. REPORTS 
12.1 Work Program Reports  
12.1.1 Top Priorities Report Dated January 2021 
   Planner Chadwick stated LUB Technical Review will be on February agenda.   
12.1.2 Projects List Report Dated January 2021 
   Received for information. 
12.2 Applications Report Dated January 2021  
  Received for information. 
12.3 Trustee and Local Expense Report Dated October 2020 
  Received for information. 
12.4 Adopted Policies and Standing Resolutions  
  Received for information. 
12.5 Local Trust Committee Webpage 
  Will be updated following meeting. 
12.6 Chair's Report 
Trust Council working on budget – budget consultation has been sent out in addition to 
a Financial Planning Committee survey.  He encouraged public input.  As well a second 
survey has been distributed for public views on rewritten Trust Policy Statement.  Next 
Trust Council will be second week of March.  There will be new Education Sessions soon 
focused on Climate Change and Indigenous point of view. 
12.7 Trustee Report 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 7 of 8 
Trustee Dodds spoke of a recent Fallow Deer Community Outreach meeting hosted by 
CRD.  Rules and regulations for hunting were reviewed, good attendance.  RCMP noted 
First Nations hunters always notify beforehand so if reports of gunshots made, they are 
aware of activity.   
Trustee Maude said there have been many inquiries primarily regarding trail on Village 
Bay Road.  BC Ferries Consultation has begun with reviewing schedules for the Southern 
Gulf Islands – ferry replacing Mayne Queen may improve service for island. 
12.8 Islands Trust Conservancy Report Date November 24, 2020 
  Received for information. 
12.9 ITC Forest Conservation Outreach Campaign - Briefing November 25, 2020  
Chair Rogers noted that briefing was mailed out, with 11 island properties identified, 
regarding protection of Douglas-fir and Hemlock forests. 
13. NEW BUSINESS 
13.1 Advisory Planning Commission Memo 
MA-2021-011 
It was Moved and Seconded, 
that the Mayne Island Local Trust Committee request that prior to expiration of 
Advisory Planning Commission members terms of office, staff write to 
commissioners asking if they wish to be re-appointed and also advertise 
for expressions of interest for new commissioners.    
          CARRIED 
13.2 Salt Spring Island STVR Letter 
Chair Rogers reviewed the correspondence which is exploring interest in an inter-island 
meeting regarding development of STVR Policies and Regulations. 
Discussion resolved that Mayne Island has achieved a balance and could contribute to 
session with a representative. 
Chair Rogers will notify Salt Spring Island that Trustee Maude would represent Mayne 
Island should meeting take place. 
 13.3 CRD Trail 
Trustee Dodds stated that CRD has received significant funding to develop trail from 
Miners Bay to Village Bay and surveying has begun.  A number of concerns have been 
raised regarding pin locations and siting would appear to necessitate removal of many 
trees – 70 to 80.  This project originated through the MI Pathways and Trails 
organization and to date there has been no consultation with group or with property 
owners impacted by trail.  What has been staked appears to ignore initial concept. 
  
 
 

 
Mayne Island Local Trust Committee 
Electronic Regular Meeting Minutes 
January 25, 2021, ADOPTED 8 of 8 
MA-2021-012 
 It was Moved and Seconded 
that the Mayne Island Local Trust Committee ask Chair Rogers to write to the 
Capital Regional District requesting clarification of tree cutting along proposed 
Miners Bay to Village Bay Trail. 
CARRIED 
 
 Jon Hoff, who has a portion of the trail on his property installed by the Pathways and Trails 
Organization, also raised concerns as to number of stakes on private property.  It is felt that CRD 
is ignoring what has already been done and not communicating with Trail Committee and 
property owners. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for February 22, 2021 - Location: TBD 
15. TOWN HALL  
 Tim Mackie stated he has property on trail route and has had no contact from CRD. 
16. CLOSED MEETING  
None 
17. ADJOURNMENT 
By general consent the meeting was adjourned at 3:18pm. 
 
 
_________________________ 
Dan Rogers, Chair 
 
Certified Correct: 
 
 
___________________________ 
Pat Todd, Recorder