Mayne Island Local Trust Committee community information meeting, February 22, 2021

[0:00:20] Trustee Rogers: Here they come. So welcome everybody. We'll start in just a moment. I'm just letting people

[0:00:27] Trustee Rogers: come in the door and join our meeting. We now have 1113 attendees. So

[0:00:54] Trustee Rogers: good afternoon everyone. It seems to have stabilized. The door seems to have stopped

[0:00:59] Trustee Rogers: opening. So we'll start our meeting. Good afternoon and welcome to the February 22nd

[0:01:06] Trustee Rogers: regular meeting of the Maine Island Local Trust Committee. We really appreciate you joining us

[0:01:12] Trustee Rogers: today and we're happy to see you in this COVID world. I want to start our meeting by, of course,

[0:01:20] Trustee Rogers: acknowledging that we are meeting on the traditional and on and

[0:01:23] Trustee Rogers: around the traditional

[0:01:24] Trustee Rogers: territory of the Coast Salish people. And I say that because some of our staff is, of course,

[0:01:29] Trustee Rogers: in the Victoria area, and I join you from the traditional territories of the of the Musqueam,

[0:01:38] Trustee Rogers: Tsleil-Waututh, and Tuamish peoples in Vancouver. So we're very honored to be able to meet with you

[0:01:46] Trustee Rogers: today. It's always a privilege to be able to be able to reside and work and play in this

[0:01:53] Trustee Rogers: territory. And particularly, of course, if you're on Main Island, you're in the traditional

[0:01:59] Trustee Rogers: area of the Sarsfield people. And there was so much people. So welcome and thank you. And

[0:02:06] Trustee Rogers: we appreciate that. My name is Dan Rogers, and I'm the chair of the Main Island Local Trust

[0:02:11] Trustee Rogers: Committee. I sit on the executive of Islands Trust. I'm a trustee elected out of the Gambier

[0:02:17] Trustee Rogers: local trust area in the Alcatsam area, which is Howe Sound. And as one of the members,

[0:02:23] Trustee Rogers: as a vice chair of the executive, I'm assigned to chair a number of local trust committees.

[0:02:28] Trustee Rogers: And this is one of them on Main Island. I want to introduce the people that you'll see on your

[0:02:35] Trustee Rogers: screen today for the most part. You'll see, of course, your two local trustees, Trustee Janine

[0:02:40] Trustee Rogers: Dodds and Trustee David Maud. I'm sure you know them. Also on your screen at the moment is our

[0:02:46] Trustee Rogers: recorder patricia todd thank you patricia uh you'll also see uh two staff members one is maple hung

[0:02:53] Trustee Rogers: who is the um administrative assistant and the person who is actually controlling this whole

[0:02:59] Trustee Rogers: event you may hear me speak to maple from time to time thank you maple uh she'll turn i'm sure turn

[0:03:05] Trustee Rogers: her camera off for most of it and you'll also see the planner for maine island uh uh narissa

[0:03:11] Trustee Rogers: chadwick and she'll be with us in making presentations during the course of the day

[0:03:15] Trustee Rogers: you'll see other folks have the opportunity to speak to us and to talk to us both applicants

[0:03:21] Trustee Rogers: and and in the town hall and when they have an opportunity to speak as well we have a

[0:03:25] Trustee Rogers: delegation a little later on today um uh you will have an opportunity to turn your cameras on and

[0:03:33] Trustee Rogers: speak to not only us as the local trust committee but the remainder of you will be able to see and

[0:03:39] Trustee Rogers: hear them um so uh this is a continuation of our our uh virtual local trust committee meetings um

[0:03:47] Trustee Rogers: we're quite privileged to be able to do this our technical staff has been has been excellent over

[0:03:54] Trustee Rogers: the last eight ten months in fact it's it's now almost exactly 11 months to the day that since

[0:04:00] Trustee Rogers: the since um the last time i was in the presence of any of my fellow trustees we were on salt

[0:04:06] Trustee Rogers: Spring Island in March of 2020 and that was the last time we were able to ever meet in person.

[0:04:16] Trustee Rogers: Since that time we've been meeting virtually this way. Hopefully you'll be able to participate and

[0:04:25] Trustee Rogers: be able to view and that this works for everybody. We occasionally have the odd technical glitch

[0:04:30] Trustee Rogers: but we'll try and work through those and this is our way to continue to have an open

[0:04:34] Trustee Rogers: and inclusive process as we go forward.

[0:04:37] Trustee Rogers: And thank you very much for doing that.

[0:04:40] Trustee Rogers: We have during the course of the meeting today,

[0:04:44] Trustee Rogers: there are a couple of opportunities for people to speak.

[0:04:48] Trustee Rogers: I will be participating in,

[0:04:51] Trustee Rogers: we have a couple of decision items.

[0:04:52] Trustee Rogers: My role here is to run the meeting and chair the meeting,

[0:04:56] Trustee Rogers: but it's also to participate as one of the trustees

[0:04:59] Trustee Rogers: on the local trust committee,

[0:05:02] Trustee Rogers: to the extent that we have decision-making items,

[0:05:04] Trustee Rogers: which we do on this agenda going forward.

[0:05:07] Trustee Rogers: I will, there will be a couple of town halls,

[0:05:10] Trustee Rogers: one almost immediately after we approve the agenda.

[0:05:13] Trustee Rogers: Well, you'll have an opportunity

[0:05:15] Trustee Rogers: to address the local trust committee

[0:05:16] Trustee Rogers: and I'll talk about that in a moment.

[0:05:18] Trustee Rogers: As well, if you're an applicant or a delegate,

[0:05:23] Trustee Rogers: you'll have your time to speak when we come to that

[0:05:26] Trustee Rogers: and we'll speak to that when we get to it.

[0:05:28] Trustee Rogers: So having said all of that on a beautiful day, I assume it's sunny and beautiful on Main Island as it is in the rest of the Lower Mainland.

[0:05:39] Trustee Rogers: I'm very pleased about that. It's nice after all the rain to have some sunshine.

[0:05:44] Trustee Rogers: I'm going to just advise that we have two small changes or two changes to the agenda that I'll just call to the feet.

[0:05:53] Trustee Rogers: He's, first of all, under eight delegations.

[0:05:55] Trustee Rogers: We have two representatives, Mr. Martin and Ms. Stewart.

[0:06:00] Trustee Rogers: I see Carolyn's here.

[0:06:02] Trustee Rogers: I don't necessarily see Ben, but he's probably here.

[0:06:06] Trustee Rogers: I just can't see him.

[0:06:07] Trustee Rogers: In any case, we have two representatives of the CRD

[0:06:09] Trustee Rogers: to speak to us during delegations,

[0:06:11] Trustee Rogers: which we'll get to after the town hall

[0:06:14] Trustee Rogers: and after we adopt the minutes

[0:06:16] Trustee Rogers: to speak to us regarding the trail

[0:06:22] Trustee Rogers: trail in on the proposed trail on main island.

[0:06:26] Trustee Rogers: And then as well, I'd like to add a discussion

[0:06:29] Trustee Rogers: from the planner as a 10.3 to the agenda related

[0:06:34] Trustee Rogers: to the PUP application and just a proposed way forward

[0:06:40] Trustee Rogers: for that, that's correct.

[0:06:43] Trustee Rogers: Is that right?

[0:06:43] Trustee Rogers: Planner Chadwick, you'd like to discuss a suggestion

[0:06:47] Trustee Rogers: from the planning staff related to that matter as well.

[0:06:50] Trustee Rogers: Yes.

[0:06:50] Trustee Rogers: Okay, so if we could add that as 10.3,

[0:06:53] Trustee Rogers: if there's no objection from either of the trustees.

[0:06:56] Trustee Rogers: Do either of the trustees have anything you wish to add

[0:06:59] Trustee Rogers: or amend on the agenda?

[0:07:01] Trustee Rogers: Okay, so then with that,

[0:07:02] Trustee Rogers: we'll adopt the agenda as amended.

[0:07:05] Trustee Rogers: So the first thing on the agenda then is our town hall.

[0:07:09] Trustee Rogers: So this is the opportunity for you to speak

[0:07:12] Trustee Rogers: to the local trust committee

[0:07:15] Trustee Rogers: about something on our agenda

[0:07:17] Trustee Rogers: or perhaps something you wish was on our agenda.

[0:07:22] Trustee Rogers: And then in particular,

[0:07:24] Trustee Rogers: if you wish to address one of the applications that there,

[0:07:27] Trustee Rogers: unless you're the applicant,

[0:07:29] Trustee Rogers: this is your opportunity to do that.

[0:07:32] Trustee Rogers: In regards to the daycare application,

[0:07:38] Trustee Rogers: TUP and the Maine Island Housing Society

[0:07:40] Trustee Rogers: and the Costello application,

[0:07:42] Trustee Rogers: the applicants will have an opportunity

[0:07:44] Trustee Rogers: to speak to us at that time so they don't need to speak to us during the town hall uh but if you

[0:07:49] Trustee Rogers: wish to address something uh and you aren't an applicant or you used to bring something to our

[0:07:54] Trustee Rogers: attention uh please remember a couple of things first of all please address your comments or

[0:07:59] Trustee Rogers: questions to the local trust committee in particular to me or to the trustees um and uh

[0:08:05] Trustee Rogers: and please be respectful and address issues and not people um so with those comments i'm going

[0:08:12] Trustee Rogers: to ask and if you wish to talk to to make a comment or or raise something with the local

[0:08:17] Trustee Rogers: press committee the way you do that is in the bottom middle of your screen uh that you're

[0:08:23] Trustee Rogers: looking at it and we don't seem to have anybody on the phone so that should be my there's a raise

[0:08:28] Trustee Rogers: hand button and if you raise your hand then i will uh have maple promote you and make you

[0:08:35] Trustee Rogers: um and give you the opportunity to both turn your camera on and speak you don't need

[0:08:40] Trustee Rogers: to turn your camera on but so if anybody wishes to address us in the town hall or ask a question

[0:08:45] Trustee Rogers: at this point please raise your hand at this point and um and we'll uh um reckon i will recognize you

[0:08:55] Trustee Rogers: and i say that again and there's uh irene barrett so maple if you could promote irene barrett

[0:09:02] Trustee Rogers: um and irene you don't need to turn your camera on but if you wish to you will have the opportunity

[0:09:08] Trustee Rogers: opportunity to do so okay you need to unmute yourself now eric you're unmuted so you should

[0:09:28] Trustee Rogers: be able to speak and as i said you can turn your camera off if you wish but you don't need to

[0:09:31] Trustee Rogers: there you go hello

[0:09:36] Voice 8: can you hear me irene yes

[0:09:42] Voice 10: i can okay

[0:09:43] Voice 8: we can hear you so go ahead

[0:09:46] Voice 10: i would like to speak later on on behalf of nipata and especially after hearing the

[0:09:53] Voice 10: crd presentation concerning the village bay miners bay pathway okay

[0:09:58] Trustee Rogers: well that's fine we have a second

[0:10:00] Trustee Rogers: town hall at the end of the meeting and if you'd rather speak then that's fine i think it's

[0:10:04] Voice 10: worthwhile listening to the other comments first so i'll wait until all comments have been put out

[0:10:11] Voice 10: on the table okay

[0:10:13] Trustee Rogers: thank you irene we'll we'll push you back we'll move you back to the attendees

[0:10:16] Trustee Rogers: section then and we'll and then i'll so i'll ask again is there anybody who wishes to address the

[0:10:22] Trustee Rogers: the local trust committee at this point.

[0:10:27] Trustee Rogers: Tyler Campbell.

[0:10:42] Voice 2: Hi Tyler.

[0:10:44] Voice 2: Hi, my name is Tyler Campbell.

[0:10:46] Voice 2: I would like to speak about the childcare facility proposal

[0:10:51] Voice 2: and just like to speak on behalf of it.

[0:10:54] Voice 2: I do have an interest in that particular project going ahead

[0:10:58] Voice 2: which I should declare, but I would just want to say

[0:11:01] Voice 2: that I'm in support of it for the opportunity

[0:11:03] Voice 2: to provide childcare on the Island

[0:11:05] Voice 2: and really attract and retain families on the island

[0:11:08] Voice 2: and have more of a multi-generational kind of approach

[0:11:12] Voice 2: to living on the island

[0:11:14] Voice 2: as opposed to it being viewed as a vacation destination

[0:11:18] Voice 2: and more oriented towards people maybe in retirement,

[0:11:24] Voice 2: just like the voice of the board.

[0:11:27] Trustee Rogers: Okay.

[0:11:27] Trustee Rogers: Thank you very much, Mr. Campbell.

[0:11:29] Trustee Rogers: I appreciate it.

[0:11:30] Trustee Rogers: I'm going to move you back.

[0:11:32] Trustee Rogers: Is there anybody else that wishes to address

[0:11:34] Trustee Rogers: the local trust committee at this point?

[0:11:42] Trustee Rogers: Okay.

[0:11:43] Trustee Rogers: Okay, I'm not seeing any hands.

[0:11:45] Trustee Rogers: So with that, I think I'll close this version

[0:11:48] Trustee Rogers: of the town hall and hopefully you have found your hand.

[0:11:53] Trustee Rogers: We would do have a downtown hall at the end of the meeting.

[0:11:55] Trustee Rogers: So you'll have a second opportunity.

[0:11:58] Trustee Rogers: So we'll move on in the agenda.

[0:12:00] Trustee Rogers: We have no CI community information meeting.

[0:12:02] Trustee Rogers: There's no public hearing.

[0:12:03] Trustee Rogers: We have two sets.

[0:12:04] Trustee Rogers: We have a minutes of, sorry, under 6.1 of January the 25th.

[0:12:11] Trustee Rogers: I'll turn to the trustees and they'll start at page three of the agenda do either of you have

[0:12:16] Trustee Rogers: any amendments not seeing any and I have none this month thank you Pat so we'll adopt those

[0:12:21] Trustee Rogers: minutes as presented we then have a follow-up action list this is our our document that the

[0:12:28] Trustee Rogers: planning staff prepares which sets out the various action steps that we've asked for

[0:12:35] Trustee Rogers: in in previous meetings those are that's found on page 11 or 12 uh planner chadwick do you have

[0:12:41] Trustee Rogers: anything to flag for us in the in the um uh follow-up action list um

[0:12:46] Voice 11: yeah there's nothing

[0:12:47] Voice 11: really um big um the i guess we can just mention that the the cotton park um bylaw is going to

[0:12:56] Voice 11: to EC for approval today or this week.

[0:13:00] Voice 11: And so that'll come back in March for adoption.

[0:13:06] Voice 11: And then the other piece on here is just relating

[0:13:12] Voice 11: to the DVP relating to the peace application

[0:13:18] Voice 11: with which had a covenant.

[0:13:19] Voice 11: So that covenant had been drafted.

[0:13:22] Voice 11: The CRD has asked for a minor amendment to it.

[0:13:25] Voice 11: so um that process um is uh is continuing a bit a bit longer than than expected but we will uh

[0:13:33] Voice 11: we'll be moving forward with that yeah

[0:13:36] Trustee Rogers: i was talking to the rpm about that on

[0:13:39] Trustee Rogers: thursday or friday and he indicated that there had been a suggestion or a request for a slight

[0:13:44] Trustee Rogers: amendment to it and that the lawyers for the trust would get in touch with me to go in and

[0:13:48] Trustee Rogers: execute yeah i executed the document as it was uh i think i've written the day after our last

[0:13:54] Trustee Rogers: meeting so it'll be hopefully done further um any questions from either the trustees and the

[0:14:01] Trustee Rogers: follow-up actions nothing i

[0:14:03] Voice 11: guess the other thing i'll point out is we've got we have identified the

[0:14:06] Voice 11: dates for um meetings for the housing review right for the cim so that's the other kind of piece

[0:14:11] Voice 11: there right

[0:14:12] Trustee Rogers: um i was going to ask a question just because i've forgotten march 29th is also the date

[0:14:18] Trustee Rogers: of our LTC? Are we doing it before or after the LTC? I just can't recall.

[0:14:23] Voice 11: I don't know that we'd

[0:14:27] Voice 11: actually identified that. I mean, we could decide what would work better for folks. I mean, I'm

[0:14:34] Voice 11: assuming before, but again, I guess that that is actually a question that we can kind of put on

[0:14:41] Voice 11: the table do

[0:14:42] Trustee Rogers: either of the trustees remember what we thought about what we talked about

[0:14:48] Trustee Rogers: so no

[0:14:49] Voice 12: no but i i i think we could do it like at one o'clock as part of our regular meeting

[0:14:56] Voice 12: and

[0:14:57] Trustee Rogers: then roll into

[0:14:59] Voice 12: our ltc so do it from

[0:15:00] Trustee Rogers: one till two and then roll into our ltc okay thank you

[0:15:05] Trustee Rogers: thank you that makes sense to me as well so we'll do we'll set it up that way thank you

[0:15:10] Trustee Rogers: and just for members of the public this is a continuation of our community conversation

[0:15:15] Trustee Rogers: effectively that we're having with main island related to the proposals around um around housing

[0:15:22] Trustee Rogers: options in particular around i don't i don't want to call it tiny homes because it's more than that

[0:15:27] Trustee Rogers: but that's part of that's sort of what we view from this that's sort of what we call it okay

[0:15:32] Trustee Rogers: well there's nothing else related to the follow-up action list um the next item on the agenda is um

[0:15:39] Trustee Rogers: the CRD and I see that Ms. Stewart Carolyn Stewart is with us and I had understood that

[0:15:45] Trustee Rogers: Ben Martin was going to join us if you would like to promote Carolyn and just for a little bit of

[0:15:53] Trustee Rogers: context with our last LTC meeting we passed a motion to request that the CRD we asked them

[0:16:02] Trustee Rogers: three questions to the CRD related to the planned trail from Myers Bay to Village Bay

[0:16:09] Trustee Rogers: because of some issues that have arisen um and those questions and in response uh the crd

[0:16:16] Trustee Rogers: through carolyn and mr martin i presume uh have have offered to come forward and speak to us

[0:16:23] Trustee Rogers: today and be delegations so um if we could promote i see that carolyn was promoted there she is

[0:16:35] Trustee Rogers: hello good

[0:16:37] Voice 13: afternoon good

[0:16:39] Trustee Rogers: afternoon now are you being joined are we should we wait for mr martin

[0:16:44] Voice 13: it's hard to say um i also understood that ben was going to join um however he and i are at

[0:16:52] Voice 13: different offices so i have not had a chance to follow up with him today um there

[0:16:59] Trustee Rogers: was an email

[0:17:00] Trustee Rogers: to narissa earlier today i thought that sort of indicated he planned um is that correct narissa

[0:17:05] Trustee Rogers: second

[0:17:06] Voice 11: um i think that was friday um i know that he was intending to come maple

[0:17:13] Trustee Rogers: could you uh do me

[0:17:15] Trustee Rogers: a favor and uh have you got the capacity to drop him a quick email and ask if he's going to show

[0:17:21] Trustee Rogers: up sure

[0:17:22] Voice 13: i can do that

[0:17:22] Trustee Rogers: and but in the meantime if

[0:17:26] Voice 13: i'm if i may um ben ben and i were i'll give some

[0:17:32] Voice 13: background information on sort of the context and and our communications that we'll be doing over

[0:17:38] Voice 13: the next several months and ben was um thinking he would be a resource if you had questions around

[0:17:45] Voice 13: the engineering aspect of it um since he's the technical lead and i'm the planning lead for it

[0:17:52] Trustee Rogers: and carolyn i've seen your name around and but perhaps you could introduce your title and and

[0:17:58] Trustee Rogers: and et cetera, and who you are with the CRD.

[0:18:00] Trustee Rogers: I know I've addressed some correspondence to you

[0:18:02] Trustee Rogers: over the last couple of years.

[0:18:06] Voice 13: Carolyn Stewart, and I am the Park and Trail Planner

[0:18:11] Voice 13: at Regional Parks, the Regional Parks Division of CRD.

[0:18:17] Voice 13: And Ben Martin is the Senior Project Engineer

[0:18:22] Voice 13: in our Environmental Engineering Division

[0:18:25] Voice 13: at our downtown office of CRD.

[0:18:28] Voice 13: so if I may what what I'd like to do is just for those I don't know how much background people have

[0:18:36] Voice 13: on the project so a little bit of context in terms of the idea of regional trails on the

[0:18:43] Voice 13: gulf islands came up at the CRD through our strategic plan our regional parks strategic

[0:18:49] Voice 13: plan back in 2012 but the first time we actually started talking in earnest about regional trails

[0:18:57] Voice 13: was in 2014-15 through the experience the gulf islands initiative and that's when the idea of

[0:19:07] Voice 13: the main island regional trail being the first regional trail in the gulf islands to be developed

[0:19:13] Voice 13: it was identified as a priority at regional parks and we started developing the trail design

[0:19:22] Voice 13: in 2015. We did our engagement on the trail design in 2017, so there's a bit of a back

[0:19:31] Voice 13: and forth here. It was identified at regional parks. We started the design work and we had

[0:19:39] Voice 13: an on-island open house in 2017 and posters up on island and an opportunity to email in

[0:19:47] Voice 13: comments at that time. Now in 2016 so in between the starting of the design and that engagement

[0:19:55] Voice 13: we did the regional trails management plan which guides existing and future regional trails

[0:20:03] Voice 13: and at that through that process we had comments from the public including islanders

[0:20:11] Voice 13: and in the management plan we had an action to do manage or to do planning for regional trails

[0:20:20] Voice 13: on the gulf islands and we included a design spec for trails in low use rural areas because our

[0:20:31] Voice 13: all of the existing trails are on the big island on vancouver island and they the minimum was three

[0:20:38] Voice 13: meters so we've got a low use rural design that was incorporated into the regional trails

[0:20:46] Voice 13: management plan and that we're using for the main island regional trail so subsequent to the

[0:20:52] Voice 13: to the overarching regional trails management plan we did a plan for gulf islands regional trails

[0:20:58] Voice 13: that was approved by the board in 2018 and that's so that's when the board actually sanctioned

[0:21:06] Voice 13: the main island regional trail as a first priority and we started looking for grants to help us

[0:21:14] Voice 13: with that and we were successful in getting a grant in 2020 in June 2020

[0:21:24] Voice 13: we were notified that we were successful in getting an infrastructure Canada no excuse me

[0:21:31] Voice 13: the Investing in Canada Infrastructure Program Grant,

[0:21:34] Voice 13: which is a federal provincial grant.

[0:21:37] Voice 13: So we just sort of started to get things underway

[0:21:40] Voice 13: in the latter half of 2020.

[0:21:44] Voice 13: So that included pre-construction work

[0:21:48] Voice 13: that our engineering people needed,

[0:21:52] Voice 13: assessments, engineering work, centerline identification,

[0:21:58] Voice 13: and then I'll go into who we've talked to,

[0:22:01] Voice 13: but site preparation and construction is expected to begin in mid-August after the breeding bird

[0:22:09] Voice 13: window. So between sort of mid-February or end of February and middle of August, we tend not to do

[0:22:19] Voice 13: site prep work or construction because of the breeding bird window. So we'll start in mid-August

[0:22:25] Voice 13: and the project will go into 2023. It's 2.3 kilometers from essentially from the ferry

[0:22:33] Voice 13: terminal into Naylor Road. Now in terms of our engagement and communications work the first

[0:22:42] Voice 13: priority when June when we were notified of the grant was to set up a project web page

[0:22:51] Voice 13: and on that web page people can actually subscribe there's a little button they can

[0:22:56] Voice 13: subscribe and they'll get notifications whenever there's a new item posted related to the project

[0:23:02] Voice 13: and getting into first nations engagement so because it's a federal project or in part because

[0:23:10] Voice 13: it's a federal project we notified 12 different nations about the project and invited them to

[0:23:19] Voice 13: to participate and provide comments if they had them.

[0:23:24] Voice 13: We only received comments back at that time from one nation

[0:23:28] Voice 13: and we followed up with them.

[0:23:30] Voice 13: In October of 2020, the Wissanich Leadership Council,

[0:23:36] Voice 13: we have an ongoing relationship with the Wissanich

[0:23:39] Voice 13: which relates to Seiout, SACIM and Sartliff nations.

[0:23:43] Voice 13: So we made a project presentation to the Leadership Council

[0:23:47] Voice 13: Council in October of this year and received some comments back from them at that time.

[0:23:53] Voice 13: We're waiting at the moment for follow-up comments, which we anticipate at their March

[0:23:59] Voice 13: meeting with us. So in December, the center line was flagged of the trail route so that our

[0:24:08] Voice 13: engineering team or lead could go out with the Ministry of Transportation because the majority

[0:24:15] Voice 13: of the route is within the the road corridor the the uh designated sorry it's there's a term that

[0:24:23] Voice 13: uses but within the surveyed road dedication and the environmental contractor and the engineers

[0:24:30] Voice 13: did a site visit in january ben held a site visit with key local stakeholders in february that

[0:24:38] Voice 13: included the conservancy the parks and rec commission and or representatives from the

[0:24:44] Voice 13: the Conservancy, the Parks and Rec Commission, and MAPADA.

[0:24:49] Voice 13: Our next action is to put out notification letters

[0:24:55] Voice 13: to the neighbours along Village Bay Road.

[0:24:58] Voice 13: That letter is in progress,

[0:25:00] Voice 13: and we hope to have it out by mid-March at the latest,

[0:25:06] Voice 13: if all goes well.

[0:25:09] Voice 13: um we have mainliner ads set up for march and april and possibly june but definitely for march

[0:25:19] Voice 13: and april and we'll be doing an update to our project website providing a more detailed map

[0:25:29] Voice 13: of the route right now the map that's on our website is out of the gulf islands regional

[0:25:33] Voice 13: regional trails plan. So it's just a line along Village Bay Road. So we're going to provide a

[0:25:39] Voice 13: more detailed map. I'm hoping if our GIS staff can get that done, that it'll be up by April.

[0:25:47] Voice 13: And we're talking about doing a project newsletter that will be posted in that update as well.

[0:25:56] Voice 13: I will be posting some on-island posters, as I always do with any of our planning projects

[0:26:01] Voice 13: around various locations, bulletin boards and key areas

[0:26:06] Voice 13: where people are out and about and see things.

[0:26:09] Voice 13: I anticipate those posters will be out in May,

[0:26:14] Voice 13: if all goes well, and June if other things come up.

[0:26:18] Voice 13: We are required through the grant to put a project sign,

[0:26:23] Voice 13: a large project sign within the corridor.

[0:26:25] Voice 13: That's to go up 30 days in advance

[0:26:28] Voice 13: of any site preparation and beginning of construction.

[0:26:33] Voice 13: So that should go in, I'm hoping for early June,

[0:26:36] Voice 13: but mid, or excuse me, early July,

[0:26:39] Voice 13: but it will be mid July at the latest.

[0:26:41] Voice 13: So we make the required 30 days in advance.

[0:26:45] Voice 13: And if needed, our communication staff

[0:26:50] Voice 13: will do social media posts.

[0:26:51] Voice 13: We aren't sort of down the road enough to know

[0:26:54] Voice 13: if or what we might need social media posts

[0:26:59] Voice 13: for but that's our current communication strategy for this project as i say with the the start of

[0:27:07] Voice 13: the construction anticipated in um mid august and i see ben is here so

[0:27:19] Trustee Rogers: thank you uh ms stewart uh

[0:27:21] Trustee Rogers: hello uh mr martin welcome i'm glad you were able to find a way to join us uh and i think

[0:27:28] Trustee Rogers: Carolyn indicated that you were going to perhaps give us a little background on the technical point

[0:27:33] Trustee Rogers: or is there something is that presentation or you just want to answer questions you're muted still

[0:27:45] Voice 6: sorry about that this is all this is via my phone because I couldn't get my computer

[0:27:49] Voice 6: to connect for some reason I'd be happy to provide another brief overview of some of the

[0:27:55] Voice 6: technical aspect I wasn't fortunate to hear all of Carolyn's first sections so I could be

[0:28:04] Voice 6: repeating so or if you prefer just to ask questions that might be more effective why

[0:28:09] Trustee Rogers: don't you go

[0:28:10] Trustee Rogers: ahead with a she did actually provide summit background related to the work that was done

[0:28:16] Trustee Rogers: in this flagging in December and January and meetings but perhaps you could provide your

[0:28:21] Trustee Rogers: view of I gather you're the engineer or the engineering representative for this I'm not sure

[0:28:28] Trustee Rogers: the technical term yep i'm i work with i'm

[0:28:32] Voice 6: an engineer that's correct and i work in the

[0:28:35] Voice 6: engineering group um our group uh often delivers capital projects for parks and this in this case

[0:28:42] Voice 6: we're we're doing just that um maybe i'll just sort of uh start um with my with my intro and

[0:28:50] Voice 6: you guys can either cut me off or carolyn you can just uh cut me off as well but um we when the file

[0:28:57] Voice 6: came to our desk we were looking at a 2015-2016 design effort that was that was done based on

[0:29:06] Voice 6: the consultation and all the pre-work from parks and typical to a project a trails project such as

[0:29:13] Voice 6: this is that we would build up the consultant team which is what we did and we had another

[0:29:18] Voice 6: we had our own archaeologist environmental and geotech expert evaluate the proposed trail

[0:29:26] Voice 6: alignment and feed that information back into the civil design. Following that it's pretty typical

[0:29:33] Voice 6: with trails is that we want to touch and feel what's proposed and so that so that led to a

[0:29:39] Voice 6: centerline flagging and that was mostly a design refinement effort and it's actually quite standard

[0:29:47] Voice 6: with how I deliver all trail projects both in town and also also regionally. We further took

[0:29:55] Voice 6: an opportunity to engage some of the local groups that have a long history with trail development on

[0:30:00] Voice 6: So Irene and group, right from the start, we engaged the local conservancy, Michael and Michael's partner, which was named Rob Underhill, right?

[0:30:18] Voice 6: Representatives were actually requested on both walks, just for invasive species opportunity removal and plant salvage opportunities, that type of thing.

[0:30:29] Voice 6: um so really we were just trying to tune up the existing design um and slowly work towards

[0:30:36] Voice 6: getting this ready for tender now obviously um yeah so that's that so that was the technical

[0:30:42] Voice 6: effort to date oh there's obviously our main stakeholder because it's on uh the ministry land

[0:30:48] Voice 6: was to get them on board with the have them revisit the design because they have their

[0:30:53] Voice 6: own requirements for geotechnical and drainage um drainage is a huge concern for them

[0:31:00] Voice 6: and so that's what we're just doing our due diligence to try and get the design refined

[0:31:05] Voice 6: and moving towards a tender for an ultimate late summer construction start date okay thank you i'm

[0:31:14] Trustee Rogers: going to turn to the trustees because uh they obviously have much more intimate knowledge of

[0:31:18] Trustee Rogers: what's going on trustee dots you have some questions so

[0:31:21] Voice 12: part of the concern and rumors

[0:31:24] Voice 12: started flying quite early about the 60 to 80 trees that would be cut so i would like to know

[0:31:29] Voice 12: how many trees were coming down.

[0:31:32] Voice 6: That's built to be determined and so there was

[0:31:39] Voice 6: typically in a trail project is that it's done on the computer after survey and in this case

[0:31:46] Voice 6: all the trees were tagged which is mostly typical and that provides a count of likely tree removals

[0:31:53] Voice 6: and then back in 2015-16 when this was initially considered there was quite an effort to try and

[0:32:00] Voice 6: minimize removal of significant trees so anything over 0.6 meter in diameter and so there was

[0:32:07] Voice 6: that design was refined then and then we're going through that process again that's part of another

[0:32:13] Voice 6: another reason for the flagging of the center line so right now yes the count on on plan has about

[0:32:20] Voice 6: i think 50 to 60 trees being removed but some of those many of those trees are quite small

[0:32:25] Voice 6: okay okay

[0:32:27] Voice 12: that that was a big concern um and then just the can you explain to us the mechanics like

[0:32:33] Voice 12: being lay people driving by um you've got some high banks which has a lot of canvas in it by

[0:32:39] Voice 12: the way that rocky high bank i pointed that out to my pad a long time ago so do you blast the rock

[0:32:45] Voice 12: like and you're talking starting in august which is like the worst time of the year for traffic

[0:32:49] Voice 12: on main island so that would be another issue of especially on the ferry road um how are you

[0:32:54] Voice 12: going to mitigate the traffic in that area if you're starting construction in august okay so

[0:33:00] Voice 6: and there's a about blasting so sorry yeah there's a couple questions there so um yes obviously uh

[0:33:09] Voice 6: going back to the trail um sort of like the geometry of the trail um we always try and

[0:33:16] Voice 6: minimize earthworks because earthworks cost money and it's also quite disturbing to the

[0:33:20] Voice 6: natural environment um some scenarios um where we where we want to try and um uh limit the grade

[0:33:29] Voice 6: changes as much as possible to make the because we're we're in the business of providing an asset

[0:33:34] Voice 6: that's usable by all ages and all abilities there are some earthworks and so we do have to do some

[0:33:40] Voice 6: rock excavation in some areas and we also do have to do retaining walls in some areas so i'm just

[0:33:46] Voice 6: going to walk and close my door sorry folks um by the by the looks of the rock the surface rock and

[0:33:59] Voice 6: what my geotech says is that likely we'll just be able to do like hydraulic rock removal that's

[0:34:05] Voice 6: looks like a whole ram so although it's less invasive it's it's quite noisy um most of the

[0:34:12] Voice 6: rock looks quite fractured so there will be some of that work so that's the um actually what ties

[0:34:19] Voice 6: into that is trying to limit hydropole um relocation um for several reasons cost is one

[0:34:29] Voice 6: um impact is another but also trying to limit hydropole removal because often hydro will then

[0:34:36] Voice 6: come in and actually do further removal of trees off those power lines um so that's another reason

[0:34:43] Voice 6: for this uh for this final staking and now the third that was a free question she didn't ask

[0:34:49] Voice 6: hydropulse but the the third question is um traffic so traffic has to be maintained um two-way

[0:34:58] Voice 6: traffic will have to be maintained as the norm there will be times of the day where they'll have

[0:35:03] Voice 6: to do one alternating lane of traffic um but that obviously won't be allowed during high high ferry

[0:35:13] Voice 6: or ferry traffic times basically the normal operation of the roadways as it supports the

[0:35:19] Voice 6: island need to be maintained and so normally we would go if we were in a in a municipality

[0:35:24] Voice 6: and there was a there'd be a traffic management plan it would go for review and approval and

[0:35:30] Voice 6: that's when we that's when you tell the contractor no you can't block the road off and have a detour

[0:35:36] Voice 6: or what or whatnot so it'd be the same process here and

[0:35:41] Voice 12: i just on my last question um so the

[0:35:43] Voice 12: wonderful trail that the mapata put in runs from maple drive up through the trees and it's it's

[0:35:49] Voice 12: really a mini park is that simply going to be ignored and a new trail out on the road put in

[0:35:55] Voice 12: or are you going to use that as part of your trail there's a lot of work they did all that you know

[0:35:59] Voice 12: shoveled all that material and it's beautiful in there it is

[0:36:02] Voice 12: asset but you're so i'm kind of

[0:36:05] Voice 12: feeling uncomfortable the idea that somehow that's not going to be there anymore so

[0:36:10] Voice 6: this is the prop

[0:36:11] Voice 6: this is the trail that's on the hoff property yeah so yes um there was um irene and group when

[0:36:19] Voice 6: they when i walked it with them i and and i knew beforehand there's that trail was born out of what

[0:36:26] Voice 6: i understand a lot of hard work passion tears sweat and it's lovely and i think it's a great

[0:36:31] Voice 6: asset to the community um the trail that we're proposing is um it is a little bit more robust

[0:36:39] Voice 6: bust and and it's intended for biking and walking and so what's proposed now and what's i think what

[0:36:50] Voice 6: how it's going to how we're going to be proceeding is that we're going to use a portion of that

[0:36:52] Voice 6: trail but we're not but we're going to veer off on the road as we get closer down to the to the

[0:36:59] Voice 6: downslope towards uh miners bay we're going to go back to the road and and build a build a trail

[0:37:06] Voice 6: adjacent the roadway and and island residents can still very well use the switchback like the

[0:37:14] Voice 6: narrower um twisty section that goes that actually gains elevation that comes back down

[0:37:19] Voice 6: it's just it's not suitable for what we're intending to build in in the trail but we are

[0:37:25] Voice 6: very happy that we can use most of it so you're you're back muted there there you go thank you

[0:37:34] Voice 12: Thank you.

[0:37:35] Voice 8: Okay, those are all your questions.

[0:37:37] Trustee Rogers: That's

[0:37:37] Voice 12: my question, Jeff.

[0:37:38] Voice 12: Okay,

[0:37:38] Trustee Rogers: Trustee Maude, do you have questions?

[0:37:40] Voice 7: Just a couple, thank you.

[0:37:43] Voice 7: Comments for that matter?

[0:37:44] Voice 7: Well, we'll get into both of that.

[0:37:46] Voice 7: First off, just from a community perspective,

[0:37:49] Voice 7: you're talking about July, August start dates.

[0:37:53] Voice 7: In our real world, we don't allow any contractors

[0:37:57] Voice 7: to be doing any of that type of work

[0:37:59] Voice 7: due to fire risk on the island.

[0:38:01] Voice 7: and normally the closure is like july august september when the fire risk is an extreme

[0:38:07] Voice 7: and just asking have you been in touch with the fire department to talk about your plans and your

[0:38:12] Voice 7: timing no

[0:38:14] Voice 6: but that would be of course standard practice so the reason why we august 15th will

[0:38:19] Voice 6: be the first possible time that we could remove trees say do the nesting period locally now that's

[0:38:27] Voice 6: totally dependent on the fire season of the of the time so so perhaps um you know this is part of the

[0:38:33] Voice 6: due diligence that we will be talking with the local fire authority but perhaps we can start

[0:38:39] Voice 6: construction um and we'll know with um as long as the contractor has a water truck and there's some

[0:38:44] Voice 6: modified work hours it really depends on the rating at the time um i've done lots of works

[0:38:48] Voice 6: in the uh in the gulf islands and um there's always that discussion and that comfort level

[0:38:53] Voice 6: level with the with the local fire chief and you're totally right there definitely will not

[0:38:58] Voice 6: be any engagement of any kind of works if it's a if it's an extreme fire rating but we'll have

[0:39:04] Voice 6: that will be we're still going to gear up with the construction procurement to be able to have

[0:39:09] Voice 6: a contractor begin on the 15th all of our tender documents will have that provision to say actual

[0:39:15] Voice 6: start dates will be dependent on this on this rating and if we're in a rating low enough

[0:39:21] Voice 6: partial work or reduced hours with fire watch or whatever the scenario is we'll have to be

[0:39:26] Voice 6: proceeding but yeah that's a that's a good point um

[0:39:30] Voice 7: second off part of the pathway is is going to

[0:39:34] Voice 7: go through what was a local community landfill um are you going to be doing any mitigation on that

[0:39:41] Voice 7: site is

[0:39:43] Voice 6: yeah there's evidence of that is that is that partially on the opposite the start lip

[0:39:48] Voice 6: yeah it's there's actually visual evidence of that um right in the bank there and so um

[0:39:58] Voice 6: the landowner hasn't indicated to us that any remediation works is required or was envisioned

[0:40:07] Voice 6: in that section um so but there's two yeah and nor are we aware of what type of fill

[0:40:13] Voice 6: um was placed there or or its level of uh of um it's um characterization in terms of contaminants

[0:40:22] Voice 6: um we we were not and typically in roadway types of works sorry we don't do an extensive soil

[0:40:33] Voice 6: sampling um effort that's that's that's not unusual for like for many areas having jurisdiction

[0:40:40] Voice 6: however if there's anything discovered we would have to soil we would have to sample

[0:40:43] Voice 6: and soil and then and dispose of and that area there uh the cuts are minimal um but yeah no that

[0:40:51] Voice 6: would be something that i would probably i am it's on my list to discuss with the geotech

[0:40:57] Voice 6: my first thought on that is that how is that going to impact our ability to have sound bearing

[0:41:03] Voice 6: and then that and then the follow-up would be well what if we have material that's unsuitable

[0:41:07] Voice 6: for us to move around even if it stays on site and what do we have to do to get rid of that so

[0:41:12] Voice 6: that's that's still to be finalized yeah

[0:41:16] Voice 7: i would echo those comments because it it is a very very

[0:41:19] Voice 7: soft shoulder there so i'm assuming you're going to have some geotech issues but uh it was just

[0:41:24] Voice 7: if when you're going through that if you discover what one would assume you're going to discover

[0:41:29] Voice 7: underneath the ground if it's just going to get buried again or if it's going to get dealt with

[0:41:33] Voice 7: moving on the question sort of comes forward is do you have a total project cost on this

[0:41:40] Voice 7: and also bearing in mind with that embracing the the work that's been done with the pathways

[0:41:48] Voice 7: I think a community vision is something that's very rural and sort of windy versus large and

[0:41:56] Voice 7: industrial and just wondering sort of what the characteristics overall is of the pathway

[0:42:01] Voice 7: way um is it going to be this sort of wide swath um that we've seen in many places or is it going

[0:42:08] Voice 7: to be more like what we have with the existing little pathway on the hoff property which is

[0:42:12] Voice 7: more sort of integrated with the environment um

[0:42:16] Voice 6: my opinion is that it would feel very similar to

[0:42:20] Voice 6: the first section of the hoff property where there would be there'd be a gravel trail with

[0:42:27] Voice 6: with a shoulder on each side and there would be where the trail actually does surprisingly

[0:42:39] Voice 6: meander quite a bit in the roadway, you know, with the, with the constraints of we've got

[0:42:45] Voice 6: drainage hydropoles and property line and then significant trees. And so there's been

[0:42:53] Voice 6: wherever wherever possible even in the first approach those significant trees have been

[0:42:59] Voice 6: have been saved um so the intent is to have um the dimensions as provided by uh by the initial effort

[0:43:11] Voice 6: that the parks group did with the actual full regional plan which i think carolyn may have

[0:43:18] Voice 6: discussed about how this came to be prior to my joining um but yeah i i i got that too from the

[0:43:26] Voice 6: community that there was some give and take and some concern about are we building a road beside

[0:43:31] Voice 6: a road or are we building a trail we are building a trail and and even at two meters um that would

[0:43:40] Voice 6: be considered just um that wouldn't be considered a large trail um but then again you know there's

[0:43:46] Voice 6: There's gonna be different opinions on that.

[0:43:48] Voice 6: That's for sure, I'm assuming.

[0:43:52] Voice 7: And just the question

[0:43:53] Voice 7: of the overall budget.

[0:43:55] Voice 6: The overall budget, yes, well, there's a grant amount

[0:43:59] Voice 6: and then there's a total project amount.

[0:44:02] Voice 6: And so this was done some time ago with a lot of unknowns.

[0:44:06] Voice 6: And so I think Carolyn, do you have the grant amount?

[0:44:13] Voice 13: I think it's-

[0:44:14] Voice 6: The

[0:44:14] Voice 13: grant is approximately 2.8 million.

[0:44:16] Voice 13: and

[0:44:24] Voice 6: then yeah so that the so we have a and

[0:44:28] Voice 13: then our contribution which i don't have that number

[0:44:31] Voice 13: in my head um unfortunately so

[0:44:35] Voice 6: we so as part of our uh working towards a more detailed design

[0:44:39] Voice 6: we do a we do different levels of estimates initially initially um this was this was done

[0:44:49] Voice 6: as a class d or or or more indicative cost measurement prior to obtaining the grant and

[0:44:56] Voice 6: as we work through the design we we we go through a class c b and a in class and so once we actually

[0:45:05] Voice 6: take the design and translate that into units like units of soil units of gravel tree removals

[0:45:13] Voice 6: clearing and grubbing that gives us a budget so our budget is is is less than the grant amount

[0:45:19] Voice 6: currently um i don't have it right in front of me and i guess

[0:45:25] Voice 7: and i guess just to conclude is

[0:45:27] Voice 7: is how much of local contractors um do you intend on using yeah

[0:45:33] Voice 6: um that's that's a great question as

[0:45:36] Voice 6: well um we so our obligation is is to um present the uh the effort um in a public manner that's

[0:45:46] Voice 6: open to all parties as best as we can that's our obligation as a as a as a as a local government

[0:45:53] Voice 6: and also be in conformance with our procurement policy etc um i have i'm always curious as to

[0:46:01] Voice 6: to finding out who is available and who's qualified.

[0:46:04] Voice 6: And so I've had conversations with many local folks already.

[0:46:09] Voice 6: Well, not that many, but Sam Maberly, who's with Fred Stevens,

[0:46:15] Voice 6: old, he bought Fred Stevens, old company on Galliano.

[0:46:18] Voice 6: I know Brandon from big Diggum from Pender.

[0:46:21] Voice 6: I've spoken with John Dodds quite a bit.

[0:46:24] Voice 6: I know John Dodds has two tandems and he's got,

[0:46:27] Voice 6: and he has the ability to accept brush woody material which is great um we we often um send

[0:46:38] Voice 6: out a notice a local notice i'm asking for an expression of interest of local trades because

[0:46:43] Voice 6: we need to get a list but we also need to know who's um qualified so often there are people who

[0:46:50] Voice 6: are interested but they may not have appropriate insurance um etc um and so and so we do try and

[0:46:57] Voice 6: to make an effort to try and engage as many local folks as possible um i've reached out to some

[0:47:02] Voice 6: local fallers to try and understand if they've got falling certificates if they've got um bc utility

[0:47:08] Voice 6: you have to be a certified utility arborist to cut trees around power lines um erin i think it's

[0:47:16] Voice 6: erin from wh or um anyways there will be an effort where we post something asking for local

[0:47:25] Voice 6: qualifications and interest and there and there will be a publicly available contract.

[0:47:34] Voice 6: Part of our part of our part of what I like to do is I like to and try to ensure that how we

[0:47:39] Voice 6: propose the procurement doesn't necessarily restrict local involvement just in terms of

[0:47:46] Voice 6: the level of bonding and that some some of our text typical contracts require so I always look

[0:47:53] Voice 6: at that um but we're always open to more more more recommendations if you have some other ideas that

[0:48:01] Voice 6: you've heard of that you'd like us to do well

[0:48:05] Voice 7: i think certainly if you if you trickle it down a

[0:48:07] Voice 7: little bit um even if the the primary contractor is often an off-hound contractor is is there any

[0:48:14] Voice 7: preference that can be done for um on island labor uh it's certainly i imagine with the trail there's

[0:48:20] Voice 7: a lot of people with rakes and shovels that aren't necessarily having to be able to have a high scale

[0:48:24] Voice 7: level um and so is there any way you can influence um through that contracting or tendering process

[0:48:31] Voice 7: that at least consideration be given to local uh

[0:48:36] Voice 6: yes we can we can make it available

[0:48:40] Voice 6: to the bidders we have to be careful about um trying to um direct the bidders

[0:48:47] Voice 6: um to retain certain staffs um we can in the past what i've done with i think with some success is

[0:48:56] Voice 6: is that it's easy to get a list of sub-trades available.

[0:48:58] Voice 6: So even if there's a collection of sub-trades

[0:49:00] Voice 6: that don't want to bid the entire works,

[0:49:03] Voice 6: their information and their contact

[0:49:04] Voice 6: and their qualifications can be provided

[0:49:06] Voice 6: right in the main bid, just to say,

[0:49:09] Voice 6: hey, Mr. Bidder, from wherever you are,

[0:49:11] Voice 6: please be aware that when you're building up your costing,

[0:49:14] Voice 6: that there are experienced, qualified, local sub-trades

[0:49:19] Voice 6: right here on Maine who are interested

[0:49:20] Voice 6: and here are their contacts.

[0:49:23] Voice 6: I could extend that and maybe ask locally

[0:49:25] Voice 6: if there are any uh what's a labor force uh laborers and skilled labor and i could ask and

[0:49:32] Voice 6: i could it's it's if i can get that list and i can make that available to the to the main bidders as

[0:49:37] Voice 6: well if there's interest i think it would be a wonderful

[0:49:42] Voice 7: exercise yes thank you well

[0:49:44] Voice 6: i better

[0:49:45] Voice 6: i better make sure that happens then hold on let me get my notebook and

[0:49:55] Trustee Rogers: how i just because i don't

[0:49:57] Trustee Rogers: know as the trustee mod how would be how would we go about getting a list loving that to the crd

[0:50:04] Trustee Rogers: um

[0:50:06] Voice 7: i i'm suggesting that that was that would be something that would be generated by the crd by

[0:50:10] Voice 7: maybe just doing some local polling or something um which is like just an ad in the mainland or

[0:50:18] Voice 7: something just saying are you interested in participating in this project and just combining

[0:50:23] Voice 7: to compiling a list. As I say, on the low level, just general laborers, we have a lot of very,

[0:50:30] Voice 7: very talented and eager young people, especially in the summer months on the island that are

[0:50:35] Voice 7: available. But as you indicated, it is maybe moving up the stream. Some subcontractors,

[0:50:41] Voice 7: say with a backhoe or something that might be available that wouldn't bid on the master

[0:50:46] Voice 7: contract. And I would assume that the CRD could sort of compile that list just by putting an ad

[0:50:52] Voice 7: in the local brain i

[0:50:54] Voice 6: already have an expression of interest drafted for the subcontractors

[0:50:58] Voice 6: but i can i can easily extend it to um an interest in skilled and unskilled labor for capacity i

[0:51:06] Voice 6: don't know yeah the the success of it will we'll see how it gets executed but um no i think it's

[0:51:14] Voice 6: important every every project i've done on the gulf islands there's always a strong interest

[0:51:20] Voice 6: to try and support that as much as possible

[0:51:24] Voice 6: within the confines of the procurement policies

[0:51:27] Voice 6: that we unfortunately live in, but yeah.

[0:51:31] Voice 6: Okay,

[0:51:35] Trustee Rogers: any other questions from the trustees

[0:51:38] Trustee Rogers: before I ask the delegate

[0:51:41] Trustee Rogers: whether they wish to add anything further to their,

[0:51:44] Trustee Rogers: I'm assuming, can I just say,

[0:51:46] Trustee Rogers: am I assuming that members of the main island community,

[0:51:51] Trustee Rogers: if they have questions, could contact either you Carolyn

[0:51:54] Trustee Rogers: or you Ben with their individual questions

[0:51:59] Trustee Rogers: related to this matter, is that fair?

[0:52:03] Voice 13: Absolutely.

[0:52:04] Trustee Rogers: Okay, so what I might suggest is if I could ask Maple,

[0:52:08] Trustee Rogers: Maple, do the attendees, can they see the chat function?

[0:52:14] Voice 1: I know they can't, only the panelists.

[0:52:16] Voice 1: I

[0:52:16] Trustee Rogers: see, so maybe a little later on the meeting,

[0:52:20] Trustee Rogers: me if you could put uh ben and carolyn's email up on the on the screen um if you get a chance

[0:52:28] Trustee Rogers: just put a slide up for a few minutes and then people can copy that down um okay okay and then

[0:52:36] Trustee Rogers: they can contact them directly sorry carolyn did you want to say

[0:52:39] Voice 13: if i may um the first thing that

[0:52:42] Voice 13: we always try and do is direct people to check the project web page right and hoping that that

[0:52:49] Voice 13: will cover most of their questions and then contact us if they don't and the web page is

[0:52:56] Voice 13: fairly straightforward at crd.bc.ca slash capital m capital i capital r capital t for main island

[0:53:08] Voice 13: regional trail okay

[0:53:10] Trustee Rogers: great so maple i hate to ask you to do this but if you could put that on the

[0:53:15] Trustee Rogers: the slide as well as Carolyn and Ben's and then people

[0:53:18] Trustee Rogers: maybe we'll put it up at some point

[0:53:21] Trustee Rogers: and people can copy that down when it's ready to go up you can do that

[0:53:25] Voice 1: okay okay got it thanks

[0:53:28] Trustee Rogers: thank you very much anything else from either does that make sense to the from the trustees

[0:53:32] Trustee Rogers: that they do that and then people can contact them with their questions because and I appreciate all

[0:53:37] Trustee Rogers: the conversation I appreciate you coming in response to our correspondence very very informative

[0:53:43] Trustee Rogers: thank you I will because it's been over a year since I've been there I've been trying to picture

[0:53:49] Trustee Rogers: it um because I do try to walk

[0:53:51] Trustee Rogers: I've tried to walk from the ferry up to uh up to Myers Bay a couple

[0:53:56] Trustee Rogers: of times and it's

[0:53:57] Voice 5: it's

[0:53:58] Trustee Rogers: been challenging right now so I I'm glad that I mean this for me this is of

[0:54:04] Trustee Rogers: some interest so thank you very much for joining us yeah thank you thank

[0:54:09] Voice 12: you for coming

[0:54:10] Voice 12: in rather

[0:54:11] Voice 12: rather than a letter, this was much, much more useful.

[0:54:13] Voice 12: So thank you very much for your time.

[0:54:15] Trustee Rogers: Well, thank you.

[0:54:20] Trustee Rogers: Okay, with that, we'll move on in the agenda.

[0:54:25] Trustee Rogers: There's no correspondence per se

[0:54:27] Trustee Rogers: that's not related to a particular application.

[0:54:30] Trustee Rogers: So the first matter on the next matter on the agenda

[0:54:33] Trustee Rogers: is 10.1, which is the TUP for the FDUC,

[0:54:38] Trustee Rogers: which is the TUP,

[0:54:42] Trustee Rogers: I think this is the one for the daycare center.

[0:54:44] Trustee Rogers: And that's found on page 13 of the package.

[0:54:51] Trustee Rogers: I just wanted to say for the applicant,

[0:54:54] Trustee Rogers: I'm not sure who's speaking, I guess, Megan is here.

[0:54:58] Trustee Rogers: At some point, if you could just mute yourself, Megan,

[0:55:01] Trustee Rogers: what we'll do is we'll get the staff report.

[0:55:04] Trustee Rogers: We'll have any technical questions from the trustees

[0:55:07] Trustee Rogers: related to the staff report,

[0:55:09] Trustee Rogers: and then we'll turn over to you for any comments that you may have and any questions that these may have for you in particular.

[0:55:16] Trustee Rogers: Thank you for joining us.

[0:55:19] Trustee Rogers: So I know you didn't write this report, Planner Chadwick, but I understand you're presenting it.

[0:55:25] Voice 11: Yeah, that's right. So unfortunately, Phil wasn't able to be with us today.

[0:55:29] Voice 11: So I'll just give a brief summary of the application.

[0:55:33] Voice 11: So this application, the question of sort of expediting the application came up at the last LTC meeting and the LTC was supportive of moving it forward as fast as we could, based on the interest to support a community need for a daycare.

[0:56:00] Voice 11: so the the application is to create a temporary space for the daycare while the new daycare is

[0:56:12] Voice 11: being built this temporary space is in a house that has been vacant and and the applicant had

[0:56:22] Voice 11: had applied for a year TVP, but we had actually,

[0:56:26] Voice 11: staff had encouraged a two-year period

[0:56:30] Voice 11: because just knowing the types of delays

[0:56:34] Voice 11: that can happen with construction.

[0:56:38] Voice 11: So there is a correction.

[0:56:44] Voice 11: The house is actually in a,

[0:56:47] Voice 11: is zoned commercial and designated commercial

[0:56:51] Voice 11: commercial in the OCP and there was a slight mistake made there and Bill just wanted to correct that.

[0:56:59] Voice 11: But the TEP basically identifies conditions for the temporary use.

[0:57:05] Voice 11: So the size of the space, the parking that will be enabled there and additional three spaces, maximum 12 children.

[0:57:17] Voice 11: there's no structural changes that will be made to the the building the only sort of change to the

[0:57:23] Voice 11: area would be the the creation of three additional parking spaces so that that's really the summary

[0:57:31] Voice 11: of of the application um Oprah I'm open to questions sorry

[0:57:45] Voice 4: I lost my mouse

[0:57:46] Trustee Rogers: for a minute

[0:57:46] Trustee Rogers: trust these questions for the planner either of you I

[0:57:53] Voice 12: don't have any questions I think the

[0:57:55] Voice 12: the report's quite thorough, all the information is there.

[0:57:58] Trustee Rogers: Right, and I'll just say, I did note

[0:58:00] Trustee Rogers: the various public comments as well

[0:58:04] Trustee Rogers: that are contained in there,

[0:58:05] Trustee Rogers: including a number of the immediate neighbors

[0:58:08] Trustee Rogers: that are being supportive.

[0:58:10] Trustee Rogers: So that's fine.

[0:58:11] Trustee Rogers: So maybe I could turn to, if nobody has any questions,

[0:58:15] Trustee Rogers: we could turn to, I gather that,

[0:58:18] Trustee Rogers: maybe this is a question for Megan,

[0:58:20] Trustee Rogers: I gather the house is currently empty.

[0:58:22] Trustee Rogers: yeah i was trying to figure out how a family living there accommodated but then i realized

[0:58:26] Trustee Rogers: that the house was probably not being occupied at this moment is that is that correct miss

[0:58:31] Trustee Rogers: hi

[0:58:33] Voice 3: um it's filled with daycare furniture and toys it's it's it's all set up

[0:58:42] Trustee Rogers: before this application it was not occupied by it i wasn't seeing no

[0:58:47] Voice 3: we're uh we're currently

[0:58:49] Voice 3: We're currently in a lease agreement with the homeowner

[0:58:54] Voice 3: and that's been in place since January 15th.

[0:58:57] Voice 3: So we have occupancy, the daycare.

[0:59:02] Voice 3: Well,

[0:59:03] Trustee Rogers: you've seen the staff report

[0:59:05] Trustee Rogers: and I guess the recommendation from staff.

[0:59:08] Trustee Rogers: So I guess the question at this point is

[0:59:10] Trustee Rogers: whether you have anything you wish to add beyond your letter

[0:59:14] Trustee Rogers: and of course, I'm probably aware by now

[0:59:19] Trustee Rogers: now that EC has passed the sponsorship of your fee.

[0:59:22] Trustee Rogers: Oh, I

[0:59:23] Voice 3: didn't know that.

[0:59:24] Voice 3: That's great news.

[0:59:25] Trustee Rogers: That was, yeah, that would have been three weeks ago.

[0:59:30] Trustee Rogers: And so do you have anything to add

[0:59:34] Trustee Rogers: and or to the report?

[0:59:37] Trustee Rogers: And then I'll ask if the trustees

[0:59:39] Trustee Rogers: have any questions for you.

[0:59:42] Voice 3: I'll just, if I can just make a couple of brief comments

[0:59:45] Voice 3: in kind of going through the paces of making this house up to par

[0:59:54] Voice 3: for licensing standards and under the kind of quite complex regulatory.

[1:00:00] Voice 3: environment that um that community care facilities licenses work under um you know the the crd

[1:00:07] Voice 3: engineer earlier um you know talked about the the hard work and the passion blood sweat and tears

[1:00:13] Voice 3: that seems to be something that is characteristic of at least our community and i can imagine that

[1:00:17] Voice 3: the other gulf islands communities and uh and certainly you know operating community care

[1:00:22] Voice 3: care facility is is a complex uh complex task then COVID on top of it puts another very thick

[1:00:30] Voice 3: layer of regulatory obligations um on top and I just wanted to acknowledge the the hard work and

[1:00:37] Voice 3: dedication of our um our our board the the you know impeccable guidance of our of the board of

[1:00:43] Voice 3: directors of the early childhood society as well as you know the dedication uh of of our

[1:00:49] Voice 3: administration a manager and and staff at the daycare um in in terms of their um their ability

[1:00:57] Voice 3: to to accept new risk um manage it and mitigate it and uh and the work that we've done to to build

[1:01:04] Voice 3: safety planning and and um and cleaning protocols i would extend that acknowledgement to the work

[1:01:11] Voice 3: that the school has done to keep the kids safe under a whole different set of regulatory guidelines

[1:01:16] Voice 3: lines and also you know all of the social social and human services that are being offered in these

[1:01:22] Voice 3: communities i think on main island we can be really proud that we're we've we've done a lot

[1:01:27] Voice 3: of really good work to keep each other safe in this environment and um and i yeah i just wanted

[1:01:33] Voice 3: to kind of acknowledge that the school was a was a fantastic place to start and grow the daycare

[1:01:40] Voice 3: and it and it's time to go now for you know for a few reasons so I wanted to acknowledge the school

[1:01:47] Voice 3: and the school district in that partnership because without the school we wouldn't have had

[1:01:51] Voice 3: the opportunity to build a licensed care facility and and without that we wouldn't be in this kind

[1:01:58] Voice 3: of predicament that's really a good predicament to be in which is to have a lot of families

[1:02:02] Voice 3: families wanting and needing child care services it's great for our community and this we're really

[1:02:10] Voice 3: happy to have the opportunity to operate out of the space because it will because we'll be able

[1:02:14] Voice 3: to operate comfortably and efficiently while we wait for our building to be built it means new

[1:02:21] Voice 3: it means more service on more days so we'll be able to operate full-time Monday to Friday 8 30

[1:02:27] Voice 3: to 4 30 which we couldn't do before we'll be able to welcome new families um who some of them have

[1:02:32] Voice 3: been waiting on a wait list for a year and we'll be able to provide a home-like setting and although

[1:02:37] Voice 3: the rent increase is is is significant substantial we we were paying rent at the school and we're

[1:02:44] Voice 3: going to be paying increased rent we think that being able to offer um expanded services will

[1:02:49] Voice 3: offset that and even put us in a better financial position so for all these reasons we you know we

[1:02:55] Voice 3: believe that if we didn't believe that this was the right thing to do we wouldn't have gone to

[1:02:59] Voice 3: a lot of a lot of work over the last two months to try to make it happen so we're excited to have

[1:03:05] Voice 3: our new building and um and in the meantime uh you know have that have this kind of stop gap

[1:03:11] Voice 3: uh measure to keep our our our family community sustainable and growing on our on our island

[1:03:19] Trustee Rogers: okay thanks questions for the applicant from either of the trustees

[1:03:23] Trustee Rogers: None from Trustee Dodds, none from Trustee Maude.

[1:03:26] Trustee Rogers: So thank you very much.

[1:03:27] Trustee Rogers: We'll turn to our contemplation of the application

[1:03:31] Trustee Rogers: and the report.

[1:03:32] Trustee Rogers: Yes, Trustee Dodds.

[1:03:33] Voice 12: I'm ready to move the motion

[1:03:35] Voice 12: and then we can debate the motion.

[1:03:36] Voice 12: So I move that the Main Island Local Trust Committee

[1:03:39] Voice 12: approve issuance of temporary use permit application

[1:03:42] Voice 12: MA 2021.1 for a period of two years.

[1:03:48] Trustee Rogers: Is there a seconder for that motion?

[1:03:50] Trustee Rogers: Seconded by Trustee Maude.

[1:03:51] Trustee Rogers: trustee dodds do you wish to speak to your ocean i

[1:03:53] Voice 12: have a couple of comments um i know that we have

[1:03:56] Voice 12: one one immediate neighbor um somewhat removed from where the house is that's concerned this

[1:04:02] Voice 12: property is it's rather an anomaly within the neighborhood in that you operate a commercial

[1:04:07] Voice 12: repair shop down at the bottom of the property quite separate visually from where the house

[1:04:13] Voice 12: sits and that has has been site specifically zoned and for many years used as a low-key commercial

[1:04:20] Voice 12: operation. The concern of the one property owner is that this will open the door to further

[1:04:25] Voice 12: commercialization of property that is not actually appropriate for commercial use in that it lies

[1:04:32] Voice 12: within a very strong residential area. But the reality is that daycare is not considered a

[1:04:38] Voice 12: commercial use. This house could be used as a daycare by a resident who either owned the house

[1:04:44] Voice 12: or was renting the house daycare is a home occupation as would be under our home occupation

[1:04:50] Voice 12: rules many other um services could be provided from this house but the bottom line is this house

[1:04:57] Voice 12: will remain a residence it is a residence now this tup does not take away the residential nature of

[1:05:03] Voice 12: that property um the other i had a concern about the the location about traffic but the inspectors

[1:05:10] Voice 12: the daycare people, the people who really do give you a hard time, because I was through that many

[1:05:15] Voice 12: years ago, are quite comfortable with the location in terms of traffic. Also, this property does have

[1:05:21] Voice 12: more outdoor specific play area for the children to be in. There was something else, but I've

[1:05:28] Voice 12: forgotten what it is for all that. Dave, go ahead. So I remember.

[1:05:32] Voice 7: Trustee Mark. Yeah, I can just

[1:05:34] Voice 7: follow up on Trustee Dodds. Certainly, we have heard the concerns from the one neighbor.

[1:05:41] Voice 7: with regards to sort of the slippery slope syndrome

[1:05:46] Voice 7: on this property.

[1:05:48] Voice 7: However, as trustee Dodds will well affirm,

[1:05:51] Voice 7: I am not a fan of TUPs.

[1:05:54] Voice 7: We tend to use them for the wrong purposes,

[1:05:58] Voice 7: but this is one application where I feel the TUP

[1:06:01] Voice 7: is the exact appropriate way of going forward

[1:06:06] Voice 7: in the planning process,

[1:06:07] Voice 7: because it is truly for a temporary use.

[1:06:11] Voice 7: It's a stopgap measure.

[1:06:13] Voice 7: We know that it's not a slippery slope measure

[1:06:17] Voice 7: because the wonderful society is moving forward

[1:06:20] Voice 7: with a new facility at the community center.

[1:06:24] Voice 7: So basically this is to keep them doing their good works

[1:06:28] Voice 7: for the period of construction for their new facility.

[1:06:32] Voice 7: And we have every confidence that it will revert back

[1:06:35] Voice 7: back to a residential use.

[1:06:37] Voice 7: So I embrace the use of a TUP in this circumstance.

[1:06:42] Voice 7: There are many, many other times when I won't do so

[1:06:44] Voice 7: because I think it's not a great planning tool,

[1:06:48] Voice 7: but in the case of the community need

[1:06:50] Voice 7: and the case of this application,

[1:06:52] Voice 7: I believe it's the right tool.

[1:06:55] Voice 7: I certainly respect the passionate concerns

[1:06:58] Voice 7: of the neighbors on the negative side,

[1:07:01] Voice 7: but I think if we weren't rezoning

[1:07:03] Voice 7: or we were looking at something else those would really really weigh quite heavily on me

[1:07:08] Voice 7: but because it is a tup um because it is an overall community thing it's not a personal

[1:07:14] Voice 7: need it's it's something that's supporting the broad community um it's gone through all of the

[1:07:21] Voice 7: the lenses of the various regulatory authorities and as trustee dodds said you know my number one

[1:07:27] Voice 7: thing first thing i heard about it was gee isn't that a dangerous place for for for parking and

[1:07:31] Voice 7: for getting in and out and if the daycare licensing people have been there and given a

[1:07:37] Voice 7: thumbs up who am i to second guess that because they're they're the most conservative people out

[1:07:42] Voice 7: there um their job is to protect children and you know if they're happy with that access

[1:07:47] Voice 7: um i won't possibly second guess otherwise i i will certainly in favor of this tup

[1:07:55] Voice 7: thank

[1:07:55] Trustee Rogers: you thank you for both the trustees i'll just i just have one brief very brief comment

[1:08:01] Trustee Rogers: because i'll be supporting this as well is there from the uh the concerns that were raised about

[1:08:09] Trustee Rogers: the zoning and the official community plan they're all correct i mean it's not zoned necessarily

[1:08:16] Trustee Rogers: because however the the wording in the official community plan says the main island local trust

[1:08:22] Trustee Rogers: committee may issue temporary use permits for all areas covered by the plan so and there's a couple

[1:08:29] Trustee Rogers: of exceptions there's an ALR and resource conservation but those are the only so so

[1:08:34] Trustee Rogers: well it's a discretionary thing in our in our case and and you've heard the reasons now from

[1:08:40] Trustee Rogers: the two trustees and I support the reasons that both of them gave we can debate forever how how

[1:08:46] Trustee Rogers: useful planning tool tup is and I tend to agree it's an awkward tool but this is clearly a

[1:08:54] Trustee Rogers: a temporary use in the way that's defined.

[1:08:58] Trustee Rogers: Short-term use as it says in the OCP.

[1:09:01] Trustee Rogers: It's not a test of compatibility, it's a short-term use.

[1:09:05] Trustee Rogers: So I'll call the vote.

[1:09:07] Trustee Rogers: If that's all in discussion, all in favor.

[1:09:10] Trustee Rogers: So that passes.

[1:09:11] Trustee Rogers: And yes, I'm quite sure the planner can confirm that

[1:09:15] Trustee Rogers: for you, Ms. Feduck, but I'm sorry,

[1:09:18] Trustee Rogers: we moved through a lot of things

[1:09:20] Trustee Rogers: in an executive committee agenda,

[1:09:22] Trustee Rogers: but I recall this being on the agenda

[1:09:23] Trustee Rogers: and it was supported by the executive committee

[1:09:25] Trustee Rogers: to sponsor the application.

[1:09:29] Trustee Rogers: I'm surprised you didn't know that yet, but there you go.

[1:09:32] Trustee Rogers: I

[1:09:32] Voice 3: could have missed an email, but thank you so much.

[1:09:34] Voice 3: No,

[1:09:35] Trustee Rogers: that's okay, I'm happy to break the news.

[1:09:39] Trustee Rogers: So take care, thank you very much.

[1:09:42] Trustee Rogers: Your application has been granted and we'll move on.

[1:09:47] Trustee Rogers: The next item on the agenda is the 10.2,

[1:09:53] Trustee Rogers: unless sub-planner Chadwick would you rather do Costello first or the main island housing site

[1:09:57] Trustee Rogers: it's up to you I'll leave it to you let's

[1:09:58] Voice 11: see Costello because it's quick I guess okay so let's

[1:10:01] Trustee Rogers: if that's okay with the trustees let's move to Costello there is no report in our agenda

[1:10:05] Trustee Rogers: this was a matter that was on our agenda and I saw the applicant here um so if we could promote

[1:10:16] Trustee Rogers: sorry I forgot the first name that's attached to it uh the person who's here there thank you

[1:10:21] Trustee Rogers: hello again uh

[1:10:23] Voice 4: yeah so um

[1:10:25] Trustee Rogers: so go ahead uh planner chadwick i know there's no report but you have

[1:10:29] Trustee Rogers: a suggestion and an update and a suggestion about this matter that was on our pack in our agenda

[1:10:35] Trustee Rogers: and we referred it to the apc in january so over to you

[1:10:40] Voice 11: yeah so it's just it's sort of like a a

[1:10:42] Voice 11: a technical process um uh resolution related to the circulation of um of notice of the the tup so

[1:10:52] Voice 11: that was not um it was not on the the previous agenda and um it would you know just if we are

[1:11:01] Voice 11: able to circulate at this point um we'll be further ahead in the process when we get to

[1:11:05] Voice 11: when the application comes back um in march so um i said i did send the resolution wording to

[1:11:13] Voice 11: um to maple to send to pat i don't know because i didn't i couldn't find pat's um

[1:11:19] Voice 11: pat's address but pat did you receive it and maybe you could um

[1:11:25] Voice 11: or i can find it again i

[1:11:27] Voice 1: did forward it to uh pat nurse so yeah um yeah

[1:11:34] Voice 11: i can i can i can tell you

[1:11:36] Voice 11: what the resolution would be here so the resolution is that the um the main island local trust

[1:11:43] Voice 11: trust committee direct staff to proceed with temporary use permit application MA 20.2

[1:11:51] Voice 11: Costello and Baker by undertaking statutory notification.

[1:11:57] Trustee Rogers: Okay so can I just a couple

[1:12:00] Trustee Rogers: questions so this has been referred to the APC but they haven't had a chance to meet yet is that

[1:12:04] Trustee Rogers: what's happened or I see both I know that both the local trustees

[1:12:08] Voice 12: have met yes they've met yes

[1:12:12] Voice 12: but

[1:12:13] Trustee Rogers: they haven't done a report or they

[1:12:15] Voice 12: should have minutes coming um laura and edwards took

[1:12:20] Voice 12: the minutes so i'm not sure when they actually come back um but the apc unanimously approved

[1:12:25] Voice 12: recommended approval with some recommendations for some changes i

[1:12:31] Trustee Rogers: see okay so so this so tell

[1:12:33] Trustee Rogers: us what this motion would do just make sure we all understand so

[1:12:37] Voice 11: it's basically initiating the

[1:12:39] Voice 11: the public um the public notification process um that's the statutory requirement for for

[1:12:46] Voice 11: notification um so by circulating notice now it just it it doesn't uh it's no indication of of um

[1:12:54] Voice 11: of whether the the application will be uh accepted or not it's uh we've done this in the past where

[1:13:02] Voice 11: the notice goes out we get the public feedback well we always do this so it's really just a it's

[1:13:07] Voice 11: It's a process element, and it would just enable us

[1:13:11] Voice 11: to get closer to decision-making at the March meeting.

[1:13:18] Voice 11: Because

[1:13:18] Trustee Rogers: otherwise, if we don't do this,

[1:13:20] Trustee Rogers: we get to the March meeting,

[1:13:22] Trustee Rogers: we probably can't make a decision

[1:13:23] Trustee Rogers: because notice hasn't been made.

[1:13:25] Voice 11: Yeah, we wouldn't actually legally be able to.

[1:13:28] Trustee Rogers: Okay, thank you.

[1:13:29] Trustee Rogers: I just wanted to

[1:13:29] Voice 12: be clear about that.

[1:13:30] Trustee Rogers: Go ahead.

[1:13:31] Voice 12: Okay, I'll move that the Main Island Local Trust Committee

[1:13:33] Voice 12: direct staff to proceed with temporary use permit

[1:13:36] Voice 12: application MA 2020.2 Costella and Baker by undertaking the statutory

[1:13:42] Voice 12: notification is

[1:13:44] Trustee Rogers: there a seconder seconded any discussion just

[1:13:47] Voice 12: just a

[1:13:48] Voice 12: question so the terms and conditions and all of that that's not part of the

[1:13:52] Voice 12: notification no okay so that's fine that makes sense it makes way more sense than

[1:13:58] Voice 12: coming back to a public meeting with the recommendations from the APC and still

[1:14:03] Voice 12: not having sent it out to the neighbors to know and sometimes we actually get um a staff report

[1:14:09] Voice 12: back in a recommendation without having heard back from neighbors this this is a wonderful idea thank

[1:14:14] Voice 12: you

[1:14:14] Trustee Rogers: okay so that's been moved and seconded i have nothing to add any any further comment from other

[1:14:20] Trustee Rogers: trustees if not i'll call the vote all in favor so that passes so thank you miss gazelle i didn't

[1:14:25] Trustee Rogers: ask for you to speak because i assumed you you were supportive of us taking that and that this

[1:14:31] Trustee Rogers: this will come on our agenda now in March.

[1:14:32] Trustee Rogers: Yes, fly in our chat.

[1:14:33] Trustee Rogers: I'm

[1:14:33] Voice 11: sorry, just for clarification, Janine.

[1:14:35] Voice 11: So there were draft terms and conditions that were,

[1:14:39] Voice 11: so those draft ones would go out,

[1:14:41] Voice 11: but there's still the opportunity to add,

[1:14:43] Voice 11: change, take away, whatever.

[1:14:46] Voice 11: Yeah, so

[1:14:46] Voice 12: that's the important part.

[1:14:48] Voice 12: Thank you.

[1:14:48] Trustee Rogers: Yeah, my understanding of about the TUP with notification

[1:14:51] Trustee Rogers: is we can't remove conditions

[1:14:54] Trustee Rogers: without giving further notice to,

[1:14:56] Trustee Rogers: but we can add conditions.

[1:14:58] Trustee Rogers: Is that the way I understand the process work?

[1:15:01] Voice 11: Yes, yes.

[1:15:04] Trustee Rogers: Right. Sorry, Ms. Castile, I didn't give you a chance to speak. Is there anything you'd wish to

[1:15:09] Trustee Rogers: address the LTC about?

[1:15:11] Voice 1: No, thank you. I appreciate the momentum to keep this moving forward and

[1:15:15] Voice 1: thank you to Trustee Dodds and Trustee Maud for attending that APC meeting on Thursday. I found

[1:15:19] Voice 1: it quite informative and helpful for the bigger picture moving forward. So thank you to you both

[1:15:24] Voice 1: as well okay

[1:15:25] Trustee Rogers: okay thank you very much uh nice to you we'll see you in presumably in march and um

[1:15:32] Trustee Rogers: uh thank you very much we'll move on on the agenda and we'll move on to 10 point that was

[1:15:37] Trustee Rogers: 10.3 so we'll move to 10.2 which is the main island housing society and there is a report

[1:15:43] Trustee Rogers: does everybody okay do you does anybody need a break before we uh carry on no no at some point

[1:15:51] Trustee Rogers: maple we'll get that slide up uh but i know we have a report here and that and actually if i

[1:16:00] Trustee Rogers: actually i wouldn't mind five minutes so let's just stand out for five minutes you could put

[1:16:04] Trustee Rogers: have you got the slide ready maple yeah

[1:16:06] Voice 1: i do have the slide ready yeah

[1:16:08] Trustee Rogers: let's put that up so that

[1:16:09] Trustee Rogers: anybody's been waiting around for that information could see it we'll come back at 220 and um 221 or

[1:16:16] Trustee Rogers: 22 and we'll carry on with the main island housing if you have time you can promote the folks from

[1:16:26] Trustee Rogers: there i i saw deborah there but

[1:16:29] Voice 1: i'm gonna put her over right now as well thank

[1:19:47] Trustee Rogers: you very much

[1:19:48] Trustee Rogers: maple for putting that up okay have we got pat back yes

[1:21:17] Voice 14: i'm back thank

[1:21:18] Trustee Rogers: you very much and narissa's

[1:21:19] Trustee Rogers: here and maple you're fine thank you for putting that up maple you're welcome

[1:21:23] Trustee Rogers: um i think probably

[1:21:25] Trustee Rogers: hopefully anybody who wanted that information

[1:21:27] Trustee Rogers: will have gotten it now and we'll move on on the agenda.

[1:21:30] Trustee Rogers: So we're at page 36 of the agenda

[1:21:35] Trustee Rogers: and there's a staff report related

[1:21:37] Trustee Rogers: to the Maine Island Housing Society and their application.

[1:21:43] Trustee Rogers: So I noted, as I said, I think Deborah has been moved over,

[1:21:49] Trustee Rogers: Deborah Goldman, not sure Ms. Goldman,

[1:21:54] Trustee Rogers: is there anybody else uh that you're planning to have here from your your organization here today

[1:22:00] Trustee Rogers: i

[1:22:00] Voice 14: don't expect anybody else to join me today thanks yeah thanks

[1:22:04] Trustee Rogers: very much so we'll get we'll

[1:22:05] Trustee Rogers: we'll maybe leave you on mute for the moment and we'll come to planner chadwick and there's a

[1:22:12] Trustee Rogers: report here as to next steps in relation to this so over to you planner chadwick uh

[1:22:18] Voice 11: yeah so um it's

[1:22:19] Voice 11: It's a memo that basically addresses, provides some information that the LTT asked for from

[1:22:27] Voice 11: the last meeting related to a few things that came up, one being sort of the idea of a developed

[1:22:35] Voice 11: permit area versus covenant, the definition of affordable housing, and then the concerns

[1:22:45] Voice 11: related or the impacts on potential concerns that were related by neighbors related to agricultural

[1:22:50] Voice 11: use as well and then and then the memo provides an update on where the housing society is with

[1:22:59] Voice 11: their application and the things that we have identified they need to provide us with so with

[1:23:06] Voice 11: respect to looking at the question related to development permit areas versus covenant I did

[1:23:13] Voice 11: sort of try to put out a very clearly so the differences between the two they both have the

[1:23:22] Voice 11: ability to protect the environment and restrict development the the the difference between a

[1:23:31] Voice 11: development permit area is that it like I guess the the major difference with respect to this

[1:23:38] Voice 11: application is that well generally development permit areas aren't used for specific one-off

[1:23:45] Voice 11: lots it's often as a to protect sort of a larger portion of area because of a particular thing

[1:23:53] Voice 11: the cases where you might get one one lot is in cases where there may be an eagle's nest or

[1:24:00] Voice 11: something like that or if there was a particular endangered species very specific to this area

[1:24:07] Voice 11: this particular area, that's where you might consider a developed probate area for a very specific lot.

[1:24:14] Voice 11: It's generally for a sort of a larger portion that's focused on the preservation of a particular type of preservation.

[1:24:23] Voice 11: So it might be Douglas fir ecosystem or what have you.

[1:24:27] Voice 11: um and uh in this case i think the interest is really in in um preserving the ecological

[1:24:36] Voice 11: integrity of of the um of the where the proposed development is as well as that middle lot

[1:24:42] Voice 11: and that can be satisfied through uh a covenant and in terms of process because the government

[1:24:50] Voice 11: covenant is is going to be contemplated as part of the housing agreement it's already part of the

[1:24:55] Voice 11: process we're already engaged in will already be um will already be we will already have a

[1:25:01] Voice 11: covenant related specifically to the existing lot or the the i guess the where the development is

[1:25:07] Voice 11: being proposed and that covenant can extend um beyond there into that um that middle lot or that

[1:25:14] Voice 11: extra lot so um i i do sort of you know a covenant is really the way to achieve it will achieve what

[1:25:23] Voice 11: you're interested in and i think it's the most straightforward way to do it in this in this um

[1:25:28] Voice 11: respect i did make a note that um you know the ltc may want to consider um the use of development

[1:25:34] Voice 11: permit areas um again generally and and that could potentially be part of the housing policy um

[1:25:44] Voice 11: project that we're we're working on so that's something to think about um so i don't know do

[1:25:49] Voice 11: you want me to just go through everything or

[1:25:50] Trustee Rogers: just i'd actually like to stop and go there's

[1:25:53] Trustee Rogers: three things and i'd like to stop and uh perhaps look at each of them individually the only

[1:25:59] Trustee Rogers: question i have is is um and that i you sort of addressed it but if it if it if this the covenant

[1:26:07] Trustee Rogers: is is sort of like a environment development covenant it's an environmental government

[1:26:12] Trustee Rogers: there'll be some um so how do if it's related to the if you tie it into the the housing agreement

[1:26:19] Trustee Rogers: how then technically do you get the covenant to apply to the second of the three lots the

[1:26:27] Trustee Rogers: middle lot i just i just trying to figure out how that works i guess then then mr is it mchugh is

[1:26:34] Trustee Rogers: that his last name um would have to become a party to the covenant is that the way that would work

[1:26:39] Voice 11: he would have to regardless because he's still the owner of the of the land um oh until the

[1:26:47] Trustee Rogers: subdivision and that's right until the subdivision occurs right okay that's

[1:26:51] Voice 11: right and and that's the

[1:26:52] Voice 11: other thing is we are looking at a rezoning at this point in time so we're looking at the

[1:26:55] Voice 11: rezoning of one big lot um so you can look at the covenant as it fall as it would fall on that that

[1:27:03] Voice 11: big lot um i mean in the context of it of its future but um yeah so so before the the subdivision

[1:27:11] Voice 11: has occurred it's still one property i think

[1:27:14] Trustee Rogers: so that's my technical question i just didn't quite

[1:27:17] Trustee Rogers: understand the connection between the that and the so either of the trustees have a question

[1:27:22] Trustee Rogers: any questions about this issue of dpa versus a covenant no

[1:27:26] Voice 12: i i feel more comfortable with

[1:27:29] Voice 12: the covenant and as long as at the end of the day the two lots that are being developed both

[1:27:35] Voice 12: end up with covenants that protect everything on them that we possibly can protect environmentally

[1:27:40] Voice 12: environmentally and provide reasonable setbacks for the neighbors as well that's my goal in this

[1:27:46] Voice 12: so i get a bit confused about because no matter what the housing agreement ultimately goes to

[1:27:50] Voice 12: the property with the houses on it and doesn't stay on the middle undeveloped property so

[1:27:57] Voice 12: so i assume that there's some plan to make sure that whatever we want to protect on that

[1:28:04] Voice 12: middle mod stays protected right

[1:28:08] Trustee Rogers: anything from you trustee mod okay uh okay and and just so i'm

[1:28:15] Trustee Rogers: clear one last question it would be the ltc that holds the government government um

[1:28:21] Voice 11: yes well yeah

[1:28:23] Voice 11: with the um yeah so the lano it would be signed by the landlord and the ltc yeah yeah

[1:28:29] Trustee Rogers: um i'll just

[1:28:30] Trustee Rogers: Just to be a bit of a devil's advocate, the issue was raised when we talked about this issue in Galliano from a member of the community.

[1:28:40] Trustee Rogers: They basically said, oh, well, then a future LTC could amend the covenant and, you know, and then it would be, you know, and they could take out all the protections.

[1:28:49] Trustee Rogers: But the reality is a future LTC could amend the OCP, too, where the development permit is contained.

[1:28:57] Trustee Rogers: So it might be a bigger process.

[1:28:58] Trustee Rogers: Yeah,

[1:28:59] Voice 11: well that's what I understand from Robert like I've never been involved in the, in the, you know, amendment of the covenant so I don't, I don't know what the process, I haven't been involved that post but what I understand from Robert it is it's, it's, it's a detailed process involving public engagement, etc. So, right.

[1:29:17] Trustee Rogers: Okay. Okay, thanks. If there's no other questions unless Ms. Goldman wishes to address this, if you will move on. Thanks very much.

[1:29:25] Trustee Rogers: So the next issue was the definition defining affordable housing and I'll just do it. I raised this because it struck me that if we're going to change the zoning and the OCP there should be rather than a multi-use family dwelling. I appreciate that the housing agreement attaches and runs with the land but it would be in the interim would be zoned for effectively.

[1:29:46] Trustee Rogers: effectively i think part of it is also the the way it's perceived by the public is if they see a

[1:29:52] Trustee Rogers: place zoned for multi-use family they go oh an apartment building go in there and i guess one

[1:29:58] Trustee Rogers: of the questions so i guess

[1:30:00] Trustee Rogers: i'd like your point of view about that what kind of zoning could what kind of a definition and

[1:30:05] Trustee Rogers: zoning could go in that would address that issue yeah

[1:30:08] Voice 11: so i think um the so there's there's um some

[1:30:14] Voice 11: caution around uh creating a definition of affordable housing that specifically rates

[1:30:20] Voice 11: relates to this project and that would be like in the general in a general sense you may be limiting

[1:30:26] Voice 11: that definition for other projects. So there's, there's that, that was one of the things that

[1:30:31] Voice 11: in my discussion with Robert, he sort of identified. The other, the other piece of it is

[1:30:38] Voice 11: that the housing, the housing agreement, you know, it, it, it is a bylaw and it is, it is going to

[1:30:45] Voice 11: very clearly define what can happen on that piece of property. So there, again, if, you know, if,

[1:30:51] Voice 11: if if anything was to change um it would be a lengthy process to change that um and with respect

[1:30:59] Voice 11: to that um whatever however it's defined um in the housing agreement is going to also align with

[1:31:07] Voice 11: how galliano and gabriola are going to be defining it um because we've we've talked with bc housing

[1:31:15] Voice 11: And the three of us planners that are working on this, we recognize, so BC Housing has identified that their formula for funding may change over time as well.

[1:31:28] Voice 11: So we don't want to restrict, however that's defined in the housing agreement, to what the formula for BC Housing is now.

[1:31:38] Voice 11: So we're going to be consulting them on how to define that.

[1:31:41] Voice 11: So whatever the nature of this is, it's going to be reflective of the nature of those other two projects as well in terms of the affordability.

[1:31:51] Voice 11: And that'll be clearly defined in that housing agreement.

[1:31:55] Voice 11: So again, if we were going to go and define affordable housing in the zoning, we're potentially restricting the definition of affordable housing generally for the island.

[1:32:10] Voice 11: so that's just one kind of caution there with that with with the defining yeah

[1:32:16] Trustee Rogers: yeah and so

[1:32:19] Trustee Rogers: what we did at gabriel is what you put there i say we because i'm on the chair of that as well

[1:32:25] Trustee Rogers: which is we we we create but we created the the when the rezoning came through for that particular

[1:32:31] Trustee Rogers: property it was this it was zoned as an affordable housing zone right as opposed to a multi-use

[1:32:39] Trustee Rogers: whatever it's designed as now it's

[1:32:41] Voice 11: multi-family rental right

[1:32:43] Trustee Rogers: so it was designed as a as a as an

[1:32:46] Trustee Rogers: affordable housing zone so that's how it was zoned at the end then we went ahead and defined what

[1:32:53] Trustee Rogers: that affordable housing meant by saying it's a it's a zone where or it's a it's where there is a

[1:33:01] Trustee Rogers: uh a deed a redeemed restricted rent control unit that is secured by a housing people register

[1:33:07] Trustee Rogers: so we defined what affordable housing was in terms of the zone by the housing agreement

[1:33:14] Trustee Rogers: i'm not sure what's going to happen on galliano but there still is in the bylaw the old definition

[1:33:21] Trustee Rogers: the old i shouldn't call it old the definition related to you know that 70 people are paying

[1:33:28] Trustee Rogers: less than 30 percent of their income except or 30 percent or less of their income and that's

[1:33:33] Trustee Rogers: what affordable housing is we haven't yet got to the place where we've decided how we're gonna

[1:33:38] Trustee Rogers: if we if it proceeds i don't want to i don't want to have to be careful because i don't want to

[1:33:44] Trustee Rogers: prejudge any of this it's still it's still in the works um but i but so but there but i think at the

[1:33:51] Trustee Rogers: end of the day the proposal will be that that that particular piece of land will be zoned as

[1:33:57] Trustee Rogers: as affordable housing.

[1:33:58] Trustee Rogers: How we define that will be a different thing.

[1:34:01] Trustee Rogers: So my question here was,

[1:34:02] Trustee Rogers: shouldn't we be zoning this particular piece of land

[1:34:06] Trustee Rogers: as affordable housing, as opposed to multi-unit rental?

[1:34:10] Trustee Rogers: I guess that's my basic question.

[1:34:13] Trustee Rogers: How we define that is another question.

[1:34:16] Voice 11: So the way that I understand it,

[1:34:19] Voice 11: so the zoning would be defining the tenure or the use

[1:34:24] Voice 11: And the affordable is basically like the condition of use. So the housing agreement defines the condition of use, terms and conditions of use, and multifamily rental would basically be the type, or first of all, the tenure and the type.

[1:34:44] Voice 11: So that's the way that I understand it. I mean, I'm certainly open to looking into it further and have been in conversation with the plan on Gabrielia to sort of kind of figure out the best way to address this.

[1:35:03] Voice 11: So, I mean, I continue to explore that.

[1:35:07] Trustee Rogers: Okay. I'm sorry, I've done all the talking. So either of the trustees want to address this issue?

[1:35:12] Trustee Rogers: well

[1:35:13] Voice 12: i just want to say it makes sense to me that you're zoning for multi-family housing and that

[1:35:19] Voice 12: you have a housing agreement that defines specifically what that means it wouldn't make

[1:35:25] Voice 12: sense to me to zone something as affordable housing because that's such an innocuous

[1:35:31] Voice 12: definition you're zoning for specific number of units and and also the the definition of

[1:35:43] Voice 12: of affordability within the housing agreement.

[1:35:47] Voice 12: I mean, over time that some of that could change too.

[1:35:49] Voice 12: So the zone should be about the multi-family.

[1:35:54] Trustee Rogers: Okay, Trustee Maude, do you have anything you'd like to add?

[1:35:58] Voice 7: Probably not beyond what Trustee Dodds just said.

[1:36:02] Voice 7: Look forward to hearing back from the planner

[1:36:06] Voice 7: with sort of the overview and the Gabriela experience

[1:36:10] Voice 7: but these are complicated things.

[1:36:13] Voice 7: And fortunately we have an office full

[1:36:15] Voice 7: all the professional people to guide us

[1:36:17] Voice 7: because I can see both sides of the argument.

[1:36:22] Trustee Rogers: Yeah, yeah, okay.

[1:36:24] Trustee Rogers: I mean, I don't want to overly complicate this

[1:36:28] Trustee Rogers: and if we headed a slightly different direction

[1:36:31] Trustee Rogers: than Gabriela had headed or the Galliano headed,

[1:36:35] Trustee Rogers: I guess that's okay.

[1:36:37] Trustee Rogers: I mean, the key, I am very convinced

[1:36:41] Trustee Rogers: that the key to all of this is the housing freedom.

[1:36:44] Trustee Rogers: Yes.

[1:36:44] Voice 4: A,

[1:36:46] Trustee Rogers: the zoning permits it, but the housing agreement is where the rubber hits the road.

[1:36:50] Voice 4: And

[1:36:51] Trustee Rogers: I'm also very conscious of the fact, I mean, I'm conscious of a bunch of things related to

[1:36:59] Trustee Rogers: affordable housing. One is without land, there's no project. And the second thing is that without

[1:37:07] Trustee Rogers: funding, there's no project and that the funding criteria can change. And that's one of the reasons

[1:37:13] Trustee Rogers: why we took the approach we did on Gabriola was to define it in terms of what the housing agreement

[1:37:18] Trustee Rogers: because them being able to go out and get their funding was key to be able the project to proceed

[1:37:25] Trustee Rogers: and if we put it had to be x amount and this amount and this much income if the province said

[1:37:32] Trustee Rogers: that's not what we fund then it was going nowhere right so anyway okay thank you I mean does that

[1:37:40] Trustee Rogers: That's sort of, you get a flavor of where the trustees are at.

[1:37:45] Voice 11: Yeah. And I'll just, you know, just sort of reiterate that, that,

[1:37:50] Voice 11: you know,

[1:37:53] Voice 11: the three of us planners are talking together about,

[1:37:57] Voice 11: so that we make sure that we, we do sort of create a, well,

[1:38:02] Voice 11: both a template for the housing agreement that's going,

[1:38:04] Voice 11: we're going to be using a similar template to,

[1:38:06] Voice 11: to support sort of efficiencies and potential efficiencies in time as

[1:38:11] Voice 11: as well as financial when we go to the lawyer

[1:38:13] Voice 11: and just makes sense.

[1:38:15] Voice 11: It makes sense that we're all kind of

[1:38:16] Voice 11: using the same song sheet as it were.

[1:38:19] Voice 11: And also, we're also very conscious

[1:38:22] Voice 11: of the BC housing scenario

[1:38:29] Voice 11: and being able to capture it

[1:38:31] Voice 11: in a way that isn't going to negatively impact the projects.

[1:38:37] Voice 11: right

[1:38:38] Trustee Rogers: and just i expect you know this planner chadwick but um i think our housing agreement

[1:38:44] Trustee Rogers: because we've passed the zoning and the ocp amendments that gabriel given the third reading

[1:38:49] Trustee Rogers: we haven't adopted them yet they're out there for approval but uh the housing agreement is i think

[1:38:55] Trustee Rogers: coming back from the second time at the lawyers on gabriel and next week so

[1:39:00] Trustee Rogers: i'm guessing we're

[1:39:01] Trustee Rogers: going to see what may or may not be the finished product but at least the second iteration of it

[1:39:07] Trustee Rogers: but detailed review of it.

[1:39:09] Trustee Rogers: So it may actually get adopted,

[1:39:11] Trustee Rogers: but get passed then next week.

[1:39:13] Trustee Rogers: So we'll have something that you'll have something concrete.

[1:39:16] Voice 11: Work with, yeah.

[1:39:17] Voice 11: Yeah, and again, if we're using a similar,

[1:39:20] Voice 11: whatever they got caught up on, we learned from, so.

[1:39:23] Voice 11: Okay, all right.

[1:39:24] Trustee Rogers: Any other questions on this issue?

[1:39:26] Trustee Rogers: I'm sorry, Ms. Goldman,

[1:39:28] Trustee Rogers: I didn't ask if you wish to speak to this at all.

[1:39:33] Trustee Rogers: You're muted, I'm afraid.

[1:39:41] Voice 14: Thank you.

[1:39:42] Voice 14: It's hard to learn this process, isn't it?

[1:39:44] Voice 14: i do appreciate the complexity of this question um and certainly it's it's uh it's complex to

[1:39:53] Voice 14: work through it as the as the housing provider as well as um your position here and i just note

[1:40:01] Voice 14: that i actually was talking with the um the housing society on gabriela today and their

[1:40:07] Voice 14: wording is a little bit different from this and there is i sent you the wording it it looks a

[1:40:13] Voice 14: little bit different and i don't know that we need to address this now because i think we're in

[1:40:17] Voice 14: process um but one of the things that that is i'm really mindful of and i'm really happy i'm very

[1:40:25] Voice 14: happy that the the three uh that the three islands will be working together to create a unified

[1:40:32] Voice 14: a unified um solution solution to this that uh you know that that on main island we may consider

[1:40:43] Voice 14: that affordable housing may be addressed in different ways for instance this is a rental

[1:40:50] Voice 14: it's a purpose-built 10 unit rental but perhaps another housing development might happen in

[1:40:55] Voice 14: another place that will be affordable housing but it might be affordable ownership for instance

[1:41:00] Voice 14: and I don't know if there's any precedent that gets created by some of the definitions in the

[1:41:06] Voice 14: OCP being a bit more generalized and then having a lot more of a lot specific zoning

[1:41:11] Voice 14: in the land use bylaw whether that's something that you want to consider certainly um you know

[1:41:20] Voice 14: we have we from time to time the uh bc housing does change the requirements that the the uh

[1:41:29] Voice 14: offer that was happened that was offered two years ago was for a different target population

[1:41:33] Voice 14: than the one that was offered in this past year and we are looking at another housing opportunity

[1:41:39] Voice 14: probably this year maybe not this year but i i mean funding opportunity from bc housing but

[1:41:44] Voice 14: in two years and they may change some of the requirements and some of the restrictions in

[1:41:50] Voice 14: that and we certainly don't want to have the housing agreement not not be able to be uh

[1:41:58] Voice 14: comprehend uh open enough to accommodate those kinds of changes

[1:42:02] Voice 4: and you

[1:42:03] Voice 14: know it's a 60-year

[1:42:04] Voice 14: agreement that we're into with if we get you know agreement with bc housing and that can

[1:42:09] Voice 14: change so the agreements can possibly change over time so i'm really happy that we're having this

[1:42:15] Voice 14: discussion about this um i think that's all that i need to say i'll

[1:42:21] Trustee Rogers: just say that while the

[1:42:23] Trustee Rogers: particular application on gabriella was also a rental

[1:42:26] Voice 4: the

[1:42:27] Trustee Rogers: word some of the wording we put into

[1:42:29] Trustee Rogers: the ocp actually contemplated that there could be an ownership uh um type of an application as

[1:42:36] Trustee Rogers: opposed to a rental so that you know there was that discussion exactly as you say is that you

[1:42:43] Trustee Rogers: could have an affordable rental affordable housing project that that focused on some sort of an

[1:42:49] Trustee Rogers: ownership section but anyway there is some work been done on that elsewhere thank

[1:42:56] Voice 14: you yeah um

[1:42:58] Trustee Rogers: thanks there is that enough uh sort of direction for you i think you've got the flavor of i think

[1:43:04] Trustee Rogers: trustee dodds and maude indicated what they think they'd like to see yeah okay so then we're at the

[1:43:11] Trustee Rogers: next section was the uh the concerns related to agricultural use of neighboring properties and i

[1:43:18] Trustee Rogers: know you've had a number of conversations both with the neighbors and the housing society related

[1:43:22] Trustee Rogers: to this but over here

[1:43:23] Voice 11: yeah yeah so um i did uh have a conversation with the the neighbors to the

[1:43:28] Voice 11: west to get a better sense of what their interests were um and generally it's it's really like even

[1:43:36] Voice 11: though their their land isn't zoned agricultural or um or isn't in the agricultural land reserve

[1:43:42] Voice 11: it's it's more about the preserving the integrity of agriculture use on the island generally and in

[1:43:49] Voice 11: addition to that um the they're also uh interested in in preserving the integrity of the of the

[1:43:56] Voice 11: the growth of the forest and the sort of regeneration,

[1:44:01] Voice 11: regenerative opportunities of the forest area

[1:44:09] Voice 11: that goes along the border between their property

[1:44:13] Voice 11: and the proposed development.

[1:44:16] Voice 11: So they are gonna come back to us with a suggestion.

[1:44:22] Voice 11: Again, they've given a lot of thought to this

[1:44:24] Voice 11: as they've been a lot of thought to a number of things they've uh sort of presented um but in the

[1:44:30] Voice 11: context of that border specifically they're going to uh provide us with some information uh around

[1:44:35] Voice 11: what what uh what their interests are and what kind of a buffer they'd be looking at um so that

[1:44:42] Voice 11: will give us more information um and that information in addition to all the other reports

[1:44:48] Voice 11: that we've received will help us to to get a you know a an understanding of of all the different

[1:44:53] Voice 11: trade-offs um and ultimately um you know as i was uh uh sort of mentioning uh earlier to in

[1:45:03] Voice 11: conversation with trustee dodds uh you know what there will be there will be trade-offs that'll

[1:45:08] Voice 11: need to be made to accommodate this uh development of the site of the size ultimately so um we'll

[1:45:16] Voice 11: just have to receive all the information and then um and then we'll be able to we'll have a clearer

[1:45:21] Voice 11: idea of what those trade-offs are great trustees

[1:45:25] Trustee Rogers: any questions or comments related to that

[1:45:28] Trustee Rogers: i have none thank you for that uh ms the ms goldman do you have anything you wish to say

[1:45:33] Trustee Rogers: about this particular topic uh

[1:45:36] Voice 14: don at this time i'd like to be i'd like to know what the neighbors

[1:45:38] Voice 14: are proposing yeah i well i will say i will say that in our in our site plan that we hope to be

[1:45:45] Voice 14: presenting to you soon we've been going back and forth with the architect on this we have created

[1:45:51] Voice 14: an additional setback on the western boundary of eight meters where the

[1:45:57] Voice 14: requirement in the bylaws was about three I think which is traditional on

[1:46:01] Voice 14: our island so we have increased our setbacks on the western boundary to make

[1:46:06] Voice 14: that eight meters at the closest place and most of the houses are I can't

[1:46:14] Voice 14: remember now hundred feet a hundred feet from the from the boundary I think yeah

[1:46:20] Voice 14: you'll see that when you get the site plan right

[1:46:22] Trustee Rogers: and i do notice that the next section is all

[1:46:25] Trustee Rogers: that most of what's outstanding is the site plan type issues so yeah that seems to be pretty key

[1:46:32] Trustee Rogers: so um you you want to take us through the next two sections on the rest of yeah

[1:46:38] Voice 11: yeah so we have

[1:46:39] Voice 11: received uh so we there's an update in the report on um what we received there's a number of reports

[1:46:46] Voice 11: we had received earlier, septic feasibility, hydrogeologist report, biologist report. We

[1:46:53] Voice 11: have received the arborist report, which is interesting, and the arborist report, if you

[1:46:58] Voice 11: look at it at the tree protection zones, it does sort of accommodate some of the interests of the

[1:47:04] Voice 11: neighbors that report does. And I believe, you know, the Housing Society gave me a quick peek

[1:47:12] Voice 11: at their uh their design and um and some of those recommendations have been um accommodated like i

[1:47:18] Voice 11: said again once we get all the information the information together we'll be able to see um the

[1:47:24] Voice 11: extent to to which um you know i do i do think there will be some trade-offs that may need to be

[1:47:30] Voice 11: made or discussed um we're still waiting for um other report from the well it's a wetland

[1:47:38] Voice 11: specialist report uh which will give us a sense of the uh the hydrology and how um some of that can

[1:47:44] Voice 11: be um remediated um we we have received the legal survey we received that after that after i'd uh

[1:47:51] Voice 11: this report had been um sent out so we've got that um so yeah it's really is down to um and

[1:47:58] Voice 11: i've received information related to the the housing agreement um so uh it is a lot of it

[1:48:06] Voice 11: is down to the site plan. And we are waiting for the cost recovery agreement for the covenant

[1:48:15] Voice 11: and housing agreement to be signed before we can actually move forward with initiating

[1:48:21] Voice 11: that process. And like I said, that'll also be in conversation with Galliano to try and

[1:48:29] Voice 11: and make that as efficient as possible.

[1:48:36] Voice 11: I did indicate, provide a little summary

[1:48:39] Voice 11: of the Arborist report and I attached it

[1:48:42] Voice 11: to the report for you to have a look at.

[1:48:47] Voice 11: It was quite detailed and again,

[1:48:50] Voice 11: provide some more recommendations

[1:48:52] Voice 11: and give some insight into some of those elements related

[1:48:56] Voice 11: related to interest related to some of the larger trees

[1:49:00] Voice 11: and the wildlife trees on the property.

[1:49:05] Voice 11: So I could just complete.

[1:49:08] Voice 11: So just in terms of next steps,

[1:49:11] Voice 11: we're just waiting for all the information

[1:49:13] Voice 11: to be received back from the applicant.

[1:49:16] Voice 11: And then we can,

[1:49:21] Voice 11: once we receive more information from the neighbors,

[1:49:27] Voice 11: were also going to provide some information and I was also going to do a little bit more

[1:49:30] Voice 11: of a detailed look at setbacks related to agricultural properties and then we can move

[1:49:40] Voice 11: once we've got all that information we can move to drafting the and we can start to draft the

[1:49:47] Voice 11: housing agreement and start to look at the covenant and then again I think that that'll

[1:49:51] Voice 11: require some more discussion because we haven't really talked about that middle lot yet so

[1:49:56] Voice 11: So we'll have to have some conversation around that.

[1:49:58] Voice 11: And then, so we still got quite a lot to do

[1:50:02] Voice 11: before we get to community information meeting.

[1:50:05] Voice 11: So that's basically where we're at in the process.

[1:50:12] Trustee Rogers: Okay, questions from trustees.

[1:50:14] Trustee Rogers: I'll come to you in a minute, Ms. McGovern.

[1:50:16] Trustee Rogers: Not nothing from trustees, so it is over to you.

[1:50:20] Trustee Rogers: Good, thank you.

[1:50:21] Voice 14: I know that Galliano went to community meeting

[1:50:23] Voice 14: before all of this was done.

[1:50:24] Voice 14: and I'm wondering if we can move this forward the community the longer the longer this draws out

[1:50:30] Voice 14: with the community without coming kind of having that presentation to the community and having the

[1:50:36] Voice 14: that information I think it entrenches people into uh some well it's better it's better if we

[1:50:43] Voice 14: can go out to the community earlier I think if and it sounds like there's more things now that

[1:50:50] Voice 14: need to be done than what i had understood at our last meeting before we went out to a community

[1:50:55] Voice 14: meeting for instance

[1:50:57] Voice 14: for instance the covenant and the housing agreement all being done

[1:51:01] Voice 11: and that yeah um i think we had been i think the previous staff report did indicate the that we

[1:51:07] Voice 11: needed to have um the information for those particular pieces together before we went to

[1:51:12] Voice 11: the community because um that then the community will know what to expect for example some of the

[1:51:16] Voice 11: concerns around um you know the ecological preservation those those will already those

[1:51:21] Voice 11: will be um indicated in in the covenant piece and uh we've got the information for the housing

[1:51:27] Voice 11: agreement um the the community will be interested in knowing those details before they can actually

[1:51:33] Voice 11: really understand what the project's about so that's why we we we had um identified those

[1:51:39] Voice 11: previously as important pieces of of information to have okay so

[1:51:45] Trustee Rogers: that that this is that's an healthy

[1:51:47] Trustee Rogers: LTC decision, Ms. Goldman, I will say that I'm not sure

[1:51:52] Trustee Rogers: in our Planner Chadwick, have we talked about it?

[1:51:55] Trustee Rogers: Will there be most, the two that I've been involved in

[1:51:58] Trustee Rogers: sort of contemplate two community information meetings.

[1:52:01] Trustee Rogers: I don't know, I can't recall what our schedule was,

[1:52:03] Trustee Rogers: whether we had contemplated

[1:52:05] Trustee Rogers: two community information meetings or one.

[1:52:07] Voice 11: I think at this point we were,

[1:52:11] Voice 11: well, there would be, I think it's two essentially,

[1:52:14] Voice 11: because, well, it could be one or two,

[1:52:16] Voice 11: but um we have talked about having a community information meeting independent of public hearing

[1:52:23] Voice 11: to provide the information and have some good conversation around um the project and then there

[1:52:28] Voice 11: would be the opportunity uh to have a second connected to the uh public hearing if we want

[1:52:34] Voice 11: to have uh if there's a need for further discussion but

[1:52:39] Trustee Rogers: i don't know i will say that that

[1:52:42] Trustee Rogers: Yes, we have had a CIM on Galliano in the absence of a first draft of the bylaw and in the absence of the housing agreement.

[1:52:55] Trustee Rogers: But I would say that all of the reports we're talking about here, except for the housing agreement, were ready for that.

[1:53:04] Trustee Rogers: It was sort of the bigger, you know, all of the site plan was there, the environmental assessment was there, the water was there.

[1:53:12] Trustee Rogers: I actually will say the sewage probably wasn't completely there, but there was a preliminary description of the sewage plan.

[1:53:21] Trustee Rogers: All of those things were there, and we did have sort of what I call an initial CIM, and we did the same thing on Gabriola, too.

[1:53:35] Trustee Rogers: we had an initial CIM in the summer and then we had a second one related to the

[1:53:43] Trustee Rogers: to the public before the public hearing we and we did separate so that we had that but anyway

[1:53:51] Trustee Rogers: just just putting that out for information in case the local trust the trustees thought that

[1:53:57] Trustee Rogers: we were I mean I think it would be probably a mistake to do without a detailed site plan and

[1:54:02] Trustee Rogers: the local survey but i wonder about whether we actually need the housing agreement at this stage

[1:54:11] Voice 11: uh yeah i i'd have to look at the former resolution but i think it was just having the

[1:54:16] Voice 11: information related to the housing agreement so that's the details around yeah you know the

[1:54:22] Voice 11: management and all those pieces yeah

[1:54:26] Trustee Rogers: trustee dots i

[1:54:27] Voice 12: think i think when you have a community

[1:54:30] Voice 12: information meeting you should have as much information in that meeting i i can't so things

[1:54:36] Voice 12: and housing agreement what's in there you know because no matter what there is some concern that

[1:54:42] Voice 12: you're going to hear about how this actual housing is going to work out so i think we do need to have

[1:54:48] Voice 12: as much information as we can i think in general if the community is saying they don't know what's

[1:54:53] Voice 12: going on well i'm very surprised because there have been more than more than enough opportunities

[1:54:59] Voice 12: these for people to become informed about what this whole process is about um so i think we

[1:55:04] Voice 12: we need to get everything as well organized as we can before we have the first information meeting

[1:55:15] Trustee Rogers: okay um then yeah and it's clear there's a few reports out there and as i understand it the

[1:55:22] Trustee Rogers: the uh the cost recovery and the you said you've gotten some of the information relating to the

[1:55:27] Trustee Rogers: housing agreement and so whether it's finalized in terms of the document that's being proposed

[1:55:32] Trustee Rogers: that you're getting closer to the point

[1:55:34] Trustee Rogers: where things are going to get dropped.

[1:55:35] Voice 11: We're getting very close.

[1:55:37] Voice 11: And I think you'd said Chair Rogers,

[1:55:40] Voice 11: the critical piece will be that site plan.

[1:55:45] Trustee Rogers: Yeah.

[1:55:45] Trustee Rogers: Yeah. Okay.

[1:55:47] Trustee Rogers: So thank you Ms. Gold, I'm not trying to cut you off.

[1:55:50] Trustee Rogers: You'd give anything further you'd like to say,

[1:55:51] Trustee Rogers: I think we've talked about it.

[1:55:52] Trustee Rogers: It sounds like we're all agreed

[1:55:54] Trustee Rogers: that we should have as much information as possible.

[1:55:56] Trustee Rogers: We'll get there perhaps in March,

[1:55:58] Trustee Rogers: we'll be able to make a decision about the CIM

[1:56:00] Trustee Rogers: or even before then.

[1:56:02] Voice 14: Thank you.

[1:56:04] Voice 14: Thank you.

[1:56:04] Trustee Rogers: Yeah.

[1:56:05] Trustee Rogers: Any other questions related to,

[1:56:07] Trustee Rogers: thank you for the report and the update.

[1:56:09] Trustee Rogers: Any other questions related to the report from trustee?

[1:56:12] Trustee Rogers: I have no further.

[1:56:14] Trustee Rogers: Anything further that you'd like to add Ms. Goldman

[1:56:16] Trustee Rogers: before we move on with you?

[1:56:18] Voice 14: No, I'm good.

[1:56:19] Voice 14: Thanks for, thanks very much.

[1:56:20] Trustee Rogers: Yeah, that's fine.

[1:56:22] Trustee Rogers: I don't think there was any motions here for us to consider.

[1:56:26] Trustee Rogers: So thank, we'll just receive the report for as an update

[1:56:30] Trustee Rogers: and we'll, I'm sure we'll be talking again,

[1:56:34] Trustee Rogers: Ms. Goldman and also Planner Chadwick.

[1:56:36] Trustee Rogers: We tend to talk about housing a lot

[1:56:38] Trustee Rogers: because it's, it turns out I'm the chair

[1:56:42] Trustee Rogers: of all three of those local trust committees.

[1:56:44] Trustee Rogers: I don't know how that happened.

[1:56:47] Voice 4: Great.

[1:56:48] Trustee Rogers: All three of the ones we've been talking about, I ended up.

[1:56:51] Trustee Rogers: So I guess that'll be my legacy from this.

[1:56:56] Trustee Rogers: Anyway, thank you very much.

[1:56:58] Trustee Rogers: and we'll move on to the agenda. The next thing on the agenda is 11.1 which is the technical review

[1:57:10] Trustee Rogers: coming back. So after the referral out as requested by the EC and referral out to First Nations was

[1:57:26] Trustee Rogers: was done. It went back to an executive committee last meeting and the dates earlier this month

[1:57:34] Trustee Rogers: who approved it. So I don't know if there's any questions or you need to add anything to that

[1:57:42] Trustee Rogers: planner chat link.

[1:57:45] Voice 11: No, it's the resolution is there for it now to be adopted. Right.

[1:57:51] Trustee Rogers: So is there someone, unless there's a

[1:57:53] Trustee Rogers: question, does someone want to make the motion?

[1:57:54] Trustee Rogers: and you

[1:57:56] Voice 12: want to go ahead Dave or sure it's

[1:58:00] Voice 7: been a while I moved that the main island local trust

[1:58:04] Voice 7: committee bylaw number 180 said it is main island land use bylaw number 146 2008 amendment number

[1:58:10] Voice 7: 1 2020 be adopted is

[1:58:13] Trustee Rogers: there a seconder trustee Dodds any further discussion related to this

[1:58:16] Trustee Rogers: thank you for all your work over the time period I'll call the vote all in favor that passes

[1:58:21] Trustee Rogers: as unanimously that work is done.

[1:58:24] Trustee Rogers: So thank you for that and to,

[1:58:27] Trustee Rogers: it started with Planner Richardson.

[1:58:29] Trustee Rogers: So I want to recognize Gary's work on this as well,

[1:58:32] Trustee Rogers: as well as Planner Chadwick's

[1:58:33] Trustee Rogers: and all the work of the trust committee.

[1:58:37] Trustee Rogers: And we'll move now to page 62

[1:58:40] Trustee Rogers: and which is our top priorities report.

[1:58:44] Trustee Rogers: We have that number one is now completed.

[1:58:47] Trustee Rogers: We have of course the housing options,

[1:58:49] Trustee Rogers: which is going to be a big, and then the Groundwater Sustainability Project.

[1:58:56] Trustee Rogers: Any questions or comments from the trustees related to our top priorities?

[1:59:03] Trustee Rogers: Thanks very much.

[1:59:04] Trustee Rogers: We'll take that as information.

[1:59:06] Trustee Rogers: Then we have the projects report, which has certain things on it.

[1:59:09] Trustee Rogers: The things, I think the only one that's been added since I've been here,

[1:59:14] Trustee Rogers: well, five and six have been added since I've been here.

[1:59:17] Trustee Rogers: here. Anything to add to the projects report? No. Then we'll move on to the applications. We've

[1:59:25] Trustee Rogers: dealt with a few of those. We've talked about PEACE. We've talked about the Cotton Park,

[1:59:31] Trustee Rogers: which I gather is coming to EC on Wednesday, which I hadn't got that far in my agenda.

[1:59:36] Trustee Rogers: Anything, any questions from the trustees related to any of the applications?

[1:59:41] Trustee Rogers: Nothing. Anything from you, Trustee Planner Chadwick, you'd like to flag for us? No.

[1:59:45] Trustee Rogers: I

[1:59:45] Voice 11: know I think I mentioned a little hold up with the with peace there earlier um and that

[1:59:50] Voice 11: was all soon okay

[1:59:52] Trustee Rogers: then we have the expenses uh as always main island has no trustee expenses

[2:00:00] Trustee Rogers: and we're on anything related to that or the standing resolutions log

[2:00:07] Voice 12: yeah yeah sorry we just we kind of skimmed past i actually wanted to bring up the topic of the

[2:00:12] Voice 12: arbutus bay estate subdivision um because this this is a sort of yeah well simply for the fact

[2:00:21] Voice 12: that um i'm i think i'm the only person left here who remembers in the previous term that we

[2:00:28] Voice 12: We discovered that, well, actually it was probably a term before that,

[2:00:31] Voice 12: discovered there was an error on this piece of property

[2:00:33] Voice 12: that's been subdivided numerous times over the years.

[2:00:36] Voice 12: And what happened is the remainder piece is 90 acres.

[2:00:40] Voice 12: And when the covenant was placed on it, it was placed on it incorrectly.

[2:00:43] Voice 12: So it cannot be subdivided, but it was given nine densities

[2:00:48] Voice 12: as though it was a subdividable piece of property.

[2:00:52] Voice 12: So it's caused some confusion.

[2:00:53] Voice 12: Right now it's for sale.

[2:00:55] Voice 12: This is the Paula Buchholz property.

[2:00:57] Voice 12: and right now it's for sale and the realtors are you know having having some

[2:01:02] Voice 12: difficulty of course with potential purchasers with this nine densities on

[2:01:07] Voice 12: there but I thought we maybe should Marissa maybe just have a sort of brief

[2:01:12] Voice 12: summary of where this property is at and what subdivision does or doesn't mean

[2:01:17] Voice 12: for it is that appropriate Marissa to maybe refresh everyone's memory about

[2:01:23] Voice 11: about the property, yeah, we can do that.

[2:01:29] Voice 11: So I'm just gonna, just one moment here.

[2:01:40] Voice 12: Yeah, sorry to throw that at you,

[2:01:41] Voice 12: but I just think that when you're

[2:01:42] Voice 12: realizing

[2:01:43] Voice 12: that it's all new for everybody except me.

[2:01:46] Voice 12: Yeah, yeah.

[2:01:47] Voice 11: It's very confusing.

[2:01:49] Voice 11: Yeah, and this is good,

[2:01:50] Voice 11: because I did spend some time

[2:01:51] Voice 11: with Robert getting the history on Friday,

[2:01:54] Voice 11: so that I was very, very clear on,

[2:01:56] Voice 11: because there have been a number of real estate agents

[2:02:01] Voice 11: interested in the property and asking questions.

[2:02:04] Voice 11: So.

[2:02:07] Trustee Rogers: What would you like a short report on the status

[2:02:10] Trustee Rogers: of subdividable ability of the Arbutus Bay estates

[2:02:14] Trustee Rogers: or of the zoning or the covenants or the legal status?

[2:02:19] Trustee Rogers: How about the legal status of-

[2:02:21] Voice 11: So I can just give a brief overview

[2:02:23] Voice 11: of what's going on with this property.

[2:02:27] Voice 11: So there's a covenant on the property. So when the property was originally subdivided, it was divided into a number of smaller lots that were allowed because this larger lot was being provided.

[2:02:42] Voice 11: and there's a there's a it has to do with average lot size ultimately that basically

[2:02:52] Voice 11: disallows the the larger lot to be subdivided into more than than two at this point so there's

[2:02:59] Voice 11: a covenant that that restricts that that subdivision beyond two lots and the original

[2:03:07] Voice 11: intention of the covenant was to restrict both the subdivision ability ability to subdivide as

[2:03:14] Voice 11: well as the density um and the way that i understand the history went was um it was

[2:03:20] Voice 11: so there was a technical um uh error that was made in in the the final uh covenant that the

[2:03:29] Voice 11: the final covenant that um that now runs with the land um the the um defining the density

[2:03:40] Voice 11: was wasn't wasn't made although the intention was there so that so that means that um the

[2:03:47] Voice 11: rural zoning provision in the land use bylaw um does still uh so it it does still apply although

[2:03:59] Voice 11: it was not intended to apply. So the reality of the mistake is that that we that density exists

[2:04:11] Voice 11: but as I understand it the LTC had already had had always intended to correct the mistake and

[2:04:17] Voice 11: it had been on the LTC and this this is where trustee Dodds can fill in some of the history

[2:04:22] Voice 11: had had been on on on their the list the projects list but hadn't been attended to and somehow I

[2:04:30] Voice 11: I guess, in the process was dropped from that list.

[2:04:33] Voice 11: So our message to future buyers has always been that it was never the intention to support

[2:04:45] Voice 11: that density so that the purchase of the property could trigger trustees to make the decision

[2:04:55] Voice 11: to rezone that land to achieve what was originally intended to be achieved by the by the covenant

[2:05:05] Voice 11: so

[2:05:07] Voice 12: i just wanted to say it it became a very contentious litigious process which we did try

[2:05:14] Voice 12: to proceed with cleaning up the zoning on that the covenant says that they can still have the

[2:05:19] Voice 12: density of structures of houses and cottages but it wouldn't give them any ability to subdivide

[2:05:25] Voice 12: the property but the remainder has been left with basically nine densities that are not subdividable

[2:05:31] Voice 12: but that could be constructed that would be nine houses and nine cottages on 90 acres um there is

[2:05:38] Voice 12: still remaining enough zoning that that property could be subdivided into two and at that point

[2:05:45] Voice 12: and that there's a subdivision underway right now and that is the point where the trust committee

[2:05:49] Voice 12: has the ability to say this property was never intended to have nine densities left on it and

[2:05:56] Voice 12: we should go back to what the original intent of our bylaws was and under the law averaging the

[2:06:01] Voice 12: intent would be four total densities if it was subdivided so this has caused you know some some

[2:06:08] Voice 12: speculators to want to buy the property as it currently is in place and me as the only person

[2:06:17] Voice 12: left in the local trust committee uh wanting to make clear that my position still is that we

[2:06:23] Voice 12: should rectify it this has been the norm on main island for many years and there are other

[2:06:28] Voice 12: properties that could be asking for the same sort of revision and increased density that wasn't

[2:06:34] Voice 12: intended so it's just a little refresher because it is for sale right now and there has been

[2:06:39] Voice 12: considerable interest in purchasing it

[2:06:41] Trustee Rogers: and what's what's the norm you talk about well

[2:06:46] Voice 12: the norm is

[2:06:47] Voice 12: So let's say you have 100, in that case, there was 150 acres of rural zoning that meant you could have approximately 15 lots, take away one for the road.

[2:06:58] Voice 12: Okay, you could have 14 lots and you could have lots as small as two and a half acres.

[2:07:03] Voice 12: So if you had 10, two and a half, or 12, two and a half acre lots, that meant that your actual density left a remainder still of untouched land of about 90 acres,

[2:07:14] Voice 12: because you obviously subdivided along the waterfront.

[2:07:17] Voice 12: So this property has approximately 90 acres as a remainder,

[2:07:21] Voice 12: of which some is on the waterfront,

[2:07:23] Voice 12: and one potential density left within that 90,

[2:07:28] Voice 12: which presumably would be used to sever the waterfront piece

[2:07:31] Voice 12: from the inland 90 acres.

[2:07:33] Voice 12: But when the covenant was registered to say,

[2:07:36] Voice 12: you can only cut this property in one more time,

[2:07:40] Voice 12: however you want to do it,

[2:07:41] Voice 12: the covenant neglected to take away the actual or was worded so that you could still build

[2:07:49] Voice 12: as though you still had 90 rural untouched acres so so it was absolutely not intended to be that

[2:07:56] Voice 12: way it's a mistake and i'm sure you know if the owner still owned it which was her argument she

[2:08:02] Voice 12: didn't want that covenant taken away now that we have an opportunity either through potential

[2:08:06] Voice 12: subdivision of this by the current owner we can do that because i'm as part of the subdivision

[2:08:12] Voice 12: process or if a new owner comes along we can we can downswing it and i'm saying that my position

[2:08:18] Voice 12: has always been that that property should have been done properly and that we should downswing

[2:08:23] Trustee Rogers: so so if a new owner comes along it's in the absence of a subdivision i'm not sure i i've

[2:08:30] Trustee Rogers: I've seen the hand drawing of the subdivision proposal and we did turn down, you know, the

[2:08:39] Trustee Rogers: waiving of a proper legal survey.

[2:08:41] Trustee Rogers: So that's the status of that is, but if a new owner comes along and buys the whole thing.

[2:08:48] Voice 12: Yes.

[2:08:49] Trustee Rogers: How does that end up if we don't take it on as a project?

[2:08:54] Trustee Rogers: How does that, that doesn't trigger anything.

[2:08:56] Trustee Rogers: We'd have to still take the steps to deal with it.

[2:08:59] Voice 12: We would have to resurrect the project.

[2:09:02] Voice 12: And I personally would be requesting

[2:09:04] Voice 12: that the local trust committee resurrect the project.

[2:09:07] Voice 12: I think that we should, but at this point we're not

[2:09:11] Voice 12: because we're expecting a subdivision process to go ahead

[2:09:13] Voice 12: and perhaps any future buyer would have other options

[2:09:17] Voice 12: so they might come back to the trust committee

[2:09:19] Voice 12: with some proposals, perhaps some kind of compromise.

[2:09:22] Voice 12: But I, as an individual elected person,

[2:09:25] Voice 12: and fully expect to see this situation resolved in the future.

[2:09:29] Voice 12: I don't think it's something we should just brush off as,

[2:09:32] Voice 12: oh, we made a mistake, let's let it sit.

[2:09:34] Voice 12: We need to look at what our options are.

[2:09:39] Trustee Rogers: So we're going to have to, because it's not beyond the possibility

[2:09:45] Trustee Rogers: that if the subdivision process looks too complicated for the current owner,

[2:09:51] Trustee Rogers: that they may just try and sell the whole property, right?

[2:09:55] Trustee Rogers: as one

[2:09:56] Trustee Rogers: piece so

[2:09:58] Voice 5: we're

[2:09:59] Trustee Rogers: gonna have to be if that's your intention you need to be alive to that so

[2:10:03] Trustee Rogers: that you can start the project to rezone because at that point the new owner would say i'm entitled

[2:10:09] Trustee Rogers: to nine densities i'm going to buy it as a i'm going to i'm just using an example i'm going to

[2:10:15] Trustee Rogers: buy it as a co-op

[2:10:16] Voice 5: and we're

[2:10:17] Trustee Rogers: and then nine owners of the co-op are going to all build a house or

[2:10:21] Trustee Rogers: something like that so how do we how can we can we sit on this or do we have to start to do something

[2:10:28] Trustee Rogers: um i think

[2:10:29] Voice 12: we can sit on it for the moment but we probably should get some legal legal opinion

[2:10:34] Voice 12: and perhaps make some sort of resurrection of the project that we were working on in the past

[2:10:42] Voice 12: before the property actually gets sold yeah

[2:10:45] Trustee Rogers: trustee mon you're muted

[2:10:54] Voice 7: yourself um

[2:10:56] Voice 7: I just want to point out that this is not the only property where such an error took place on the island.

[2:11:02] Voice 7: And so if we're going down that road, we should consider all of the problem childs so we can resolve things all at once.

[2:11:14] Voice 7: And especially if we're going down getting a legal opinion or something, it shouldn't be just on the one property.

[2:11:21] Trustee Rogers: Okay, so I'm learning some main island history today that I was unaware of.

[2:11:27] Voice 12: Okay, so it just because it because the issue came up quite recently I just think we sort of we can think we can think on it we don't need to act on it today but we should keep it in the back of our minds that this is something we're going to have to tackle this year.

[2:11:39] Voice 12: your office so

[2:11:40] Trustee Rogers: so at some point you should propose someone should propose either to put it on the top

[2:11:45] Trustee Rogers: priorities list or the projects list um that particular project and when you do when it's

[2:11:51] Trustee Rogers: time to do that please let let us know and we'll put it there and and flag it for the staff that

[2:11:57] Trustee Rogers: that's going to be a project because right now we we really have the housing project and we're

[2:12:02] Trustee Rogers: we're watching what happens with the water project.

[2:12:06] Trustee Rogers: So, okay.

[2:12:07] Voice 4: Thank you.

[2:12:08] Trustee Rogers: Any further action,

[2:12:10] Trustee Rogers: either of you wish to take right now?

[2:12:11] Trustee Rogers: No, all right.

[2:12:12] Trustee Rogers: Then we were going through the applications.

[2:12:15] Trustee Rogers: Thank you for raising that Trustee Dodds

[2:12:17] Trustee Rogers: and we've done that and we've done the adopt,

[2:12:22] Trustee Rogers: we're at the adoptive policies and standing resolutions.

[2:12:25] Trustee Rogers: And I presume there's nothing really arising related to that

[2:12:28] Trustee Rogers: anything from anybody?

[2:12:30] Trustee Rogers: No, I don't see anything.

[2:12:31] Trustee Rogers: thing and then the next thing is uh there's nothing about the local trust committee web page

[2:12:36] Trustee Rogers: is there i'm seeing nothing so the chair's report i'll be brief the the um the uh we have

[2:12:44] Trustee Rogers: uh there's lots going on uh we have um uh trust council um uh starting not not next week but the

[2:12:54] Trustee Rogers: the week after? No. Yes. Am I getting a week ahead of myself? No. It starts on the 9th,

[2:13:03] Trustee Rogers: the 9th of March. It's going to be a very busy Trust Council. We have set aside a full day on

[2:13:17] Trustee Rogers: the Tuesday to discuss the Trust Policy Statement. That was a motion from the last Trust Council.

[2:13:24] Trustee Rogers: And then on the 10th and the 11th, in addition to everything else, there will be a very interesting report, which I haven't had a chance to review yet, but from the senior and governmental policy advisor about where we're at on our reconciliation work.

[2:13:43] Trustee Rogers: and there will be the budget discussion which will I'm guessing be a fulsome discussion

[2:13:52] Trustee Rogers: it's a for a variety of reasons the budget is is a fairly high number partly because we've gotten

[2:14:02] Trustee Rogers: a number of grants that have sort of increased both revenue and expenses

[2:14:08] Trustee Rogers: plus there's a debate or a discussion going on related to what how big our our um uh deficit

[2:14:17] Trustee Rogers: sort of our deficit our surplus should be uh and our our uh how much we should be carrying over

[2:14:24] Trustee Rogers: from year to year so all of those discussions will be going on along with the usual business

[2:14:30] Trustee Rogers: of the planning services review um which planner chadwick is intimately familiar with

[2:14:36] Trustee Rogers: um in it so we have we do have uh executive committee uh this week on wednesday um i think

[2:14:48] Trustee Rogers: it's a world record uh it's a 1200 page package for the executive committee um i would say probably

[2:14:56] Trustee Rogers: two-thirds of that's coming to trust council so uh it will be a very large package interestingly

[2:15:02] Trustee Rogers: Interestingly, part of it is because there were in excess of 900 respondents to the budget survey this year, which is, it's interesting.

[2:15:15] Trustee Rogers: We started this process of the survey, at least in my recollection, about three years ago with the format we're using now.

[2:15:23] Trustee Rogers: And we started out the first year with like 89, and the next year was like 180, and the next year was like 400, and this year was over 900.

[2:15:35] Trustee Rogers: So it's been an interesting exponential growth

[2:15:38] Trustee Rogers: in the amount of people who are commenting

[2:15:40] Trustee Rogers: on our budget process, both the process and the priorities.

[2:15:45] Trustee Rogers: So it'll make for some interesting reading

[2:15:48] Trustee Rogers: when it comes to the trustees.

[2:15:51] Trustee Rogers: So that's going on, the trust policy statement is going on.

[2:15:54] Trustee Rogers: I should point out that next Wednesday,

[2:15:57] Trustee Rogers: if you haven't already seen this,

[2:15:59] Trustee Rogers: There is a virtual town hall.

[2:16:02] Trustee Rogers: It's part of our trust policy statement, which is our 2050 renewal project from 7 to 9, which will be an opportunity for questions to be answered related to where we're at in the trust policy statement.

[2:16:19] Trustee Rogers: Director Frater, the director of trust area services, will be there.

[2:16:23] Trustee Rogers: The senior governmental policy advisor will be there.

[2:16:26] Trustee Rogers: there. That's Lisa Wilcox. Trustee Morrison from North Pender will be there to speak to

[2:16:37] Trustee Rogers: climate change issues and where we're at on that. And I'll actually be there to talk about the

[2:16:42] Trustee Rogers: affordable housing working group. So there'll be at least the four of us and there may be somebody

[2:16:47] Trustee Rogers: else. I'm not sure who all, but that'll be seven to nine on Wednesday, March the 3rd.

[2:16:54] Trustee Rogers: um when we get to trust council on the 9th we are again going to have our town hall and delegations

[2:17:03] Trustee Rogers: on the evening of the tuesday night uh the night again from seven to nine so you should be seeing

[2:17:11] Trustee Rogers: hopefully if you're on email lists or sleep on facebook or wherever you get your information

[2:17:17] Trustee Rogers: about the trust uh you should be seeing notification that you can register if you

[2:17:22] Trustee Rogers: if you want to be a delegation

[2:17:23] Trustee Rogers: or you can plan to be there to speak in town hall.

[2:17:27] Trustee Rogers: I can tell you, I had a brief glance

[2:17:29] Trustee Rogers: at my executive committee package

[2:17:31] Trustee Rogers: and it looks like we've got another six delegations coming

[2:17:35] Trustee Rogers: or at least asking to come for the Tuesday night

[2:17:39] Trustee Rogers: from a variety of different parts of the trust.

[2:17:43] Trustee Rogers: So that's my report as the chair.

[2:17:46] Trustee Rogers: I'm happy to turn it over to whoever the trustees

[2:17:49] Trustee Rogers: these wishes to speak first?

[2:17:51] Trustee Rogers: Yes, Trustee Dodd.

[2:17:53] Voice 12: I want to mention that Georgina Point Road

[2:17:55] Voice 12: had a significant landslide back at the beginning

[2:17:58] Voice 12: of February.

[2:18:00] Voice 12: I haven't seen or heard from Ministry of Transport yet.

[2:18:04] Voice 12: I don't think they've been here.

[2:18:06] Voice 12: I happened to have a delivery at the neighbors

[2:18:09] Voice 12: the other day across the street and they informed me

[2:18:12] Voice 12: that there was another smaller slide happened.

[2:18:15] Voice 12: So at this point there's cones marking it.

[2:18:19] Voice 12: no idea it's it's looking pretty pretty bad it's soft sand material so no idea what's going to

[2:18:26] Voice 12: happen uh mcon our highways maintenance are monitoring it but it's uh directly across from

[2:18:33] Voice 12: our our graveyard our church um so it's a concern and uh next meeting if i haven't heard anything

[2:18:40] Voice 12: perhaps we can write a letter but i don't know that that gets us any further or not thank you

[2:18:45] Voice 12: it

[2:18:48] Voice 7: trusty mind um yeah it's certainly i want to agree that that uh george unicorn situation is

[2:18:54] Voice 7: a dire concern it's it's when you stand at the edge and look over it's scary um last week we

[2:19:03] Voice 7: had our first apc meeting um online which was worked quite well it was we're all learning

[2:19:11] Voice 7: every time we have one of these meetings with different people and different structures and

[2:19:15] Voice 7: and all that, but we managed to get through it quite well.

[2:19:17] Voice 7: And I think from the feedback from the APC members,

[2:19:20] Voice 7: we're kind of looking forward to the next one.

[2:19:22] Voice 7: So that's always a good thing.

[2:19:23] Voice 7: And of course, we've got advertising out,

[2:19:25] Voice 7: hopefully to find some new members of APC.

[2:19:27] Voice 7: And based on the questions I've had,

[2:19:30] Voice 7: it seems that there are quite a few people

[2:19:32] Voice 7: interested in applying.

[2:19:33] Voice 7: So look forward to those coming forward for consideration.

[2:19:37] Voice 7: BC Ferries, as reported last time,

[2:19:40] Voice 7: we're still into this new schedule consultation process

[2:19:45] Voice 7: that looks like it's going to go through until September

[2:19:48] Voice 7: with the new ship coming on board

[2:19:49] Voice 7: to replace the main queen,

[2:19:51] Voice 7: which those changes to the schedule might be nothing,

[2:19:56] Voice 7: but it might be substantial

[2:19:57] Voice 7: and it might be very, very, very, very positive.

[2:20:00] Voice 7: Certainly BC Ferries has committed

[2:20:02] Voice 7: that if consensus cannot be maintained,

[2:20:06] Voice 7: what they'll do is they'll stick with the existing schedule

[2:20:09] Voice 7: just with bigger boats and basically running them inefficiently but there is potential for

[2:20:15] Voice 7: some phenomenal changes that could make some big changes for the islands as a whole especially

[2:20:20] Voice 7: inter-island connectivity which for inter-island commerce would be just amazing so i look forward

[2:20:26] Voice 7: to seeing what comes out of that and and i think it's going to be a very positive outcome from

[2:20:30] Voice 7: all reports and i think at the end i just finish off reminding everybody that wednesday is pink

[2:20:35] Voice 7: shirt day which is very very important at this time as it always has been and hopefully you're

[2:20:42] Voice 7: able to get on board in support of that process thank you thanks

[2:20:46] Trustee Rogers: for the reminder um so there is

[2:20:50] Trustee Rogers: no uh trust conservancy report um and we have no new business so the next meeting is march the 29th

[2:21:00] Trustee Rogers: as we've um talked about i'm pretty sure we'll be in this format still given the way the world

[2:21:07] Trustee Rogers: so we'll look forward to seeing you then at one o'clock or actually yeah one o'clock and that is

[2:21:13] Trustee Rogers: also they also as we indicated we'll be having a community conversation related to the housing

[2:21:22] Trustee Rogers: options program before the LTC meeting starts to watch for that notification as well so now this

[2:21:28] Trustee Rogers: is your opportunity this is second town hall to end the meeting to speak to your local trust

[2:21:33] Trustee Rogers: trust committee. There are still 10 attendees here. I noticed we have someone who has phoned

[2:21:39] Trustee Rogers: in Maple. Is it star nine that they do to put up their hand?

[2:21:43] Voice 1: Yes, that's correct.

[2:21:44] Trustee Rogers: Okay. So if you

[2:21:46] Trustee Rogers: wish to speak to the local trust committee, I remind you again, please speak to issues,

[2:21:51] Trustee Rogers: talk to us and to and not to individuals and be respectful. But if you wish to at this point,

[2:21:59] Trustee Rogers: make a comment or speak to the local trust committee please the raise your hand button if

[2:22:05] Trustee Rogers: you're on the on the computer is should be in the bottom middle of your screen and if you're on the

[2:22:10] Trustee Rogers: phone you press star nine is it star nine or part pound nine i think it's star nine star nine correct

[2:22:17] Voice 1: yeah

[2:22:18] Trustee Rogers: star nine and your hand will go up um uh hopefully that's working i don't see any hands

[2:22:26] Trustee Rogers: at this point oh there's one nigel barrett um so if you can promote mr barrett and make him able

[2:22:36] Trustee Rogers: to speak that would be great mr barrett you should be able to unmute yourself and also turn your

[2:22:44] Trustee Rogers: camera on if you wish to this

[2:22:51] Voice 10: is actually irene i'm using nigel's computer okay

[2:22:55] Trustee Rogers: hello irene

[2:22:56] Voice 10: so i

[2:22:58] Voice 10: had hoped to be able to talk and raise some issues when ben and carolyn were available i assume that

[2:23:06] Voice 10: they've now left the meeting?

[2:23:09] Trustee Rogers: Certainly, Ben certainly has.

[2:23:12] Voice 10: Okay, so Mipata's point of view

[2:23:16] Voice 10: has always been that we wanted a rural pathway and not the galloping goose and trees have been

[2:23:25] Voice 10: a very emotive issue. So as far as trees go, it's interesting to see now that from the original

[2:23:34] Voice 10: estimate of about 80 trees Ben says that there might be about 50 trees to come down and that

[2:23:40] Voice 10: might be partly as a result of the walkthrough that we did with Ben identifying trees of

[2:23:48] Voice 10: significance and the concept of going around a tree rather than straight through a tree

[2:23:55] Voice 10: so hopefully we have managed to save some trees that way I would also like to identify that

[2:24:02] Voice 10: that I have asked, but not received, the inventory of the trees that come down.

[2:24:10] Voice 10: So I think it's important to identify the total number of trees that come down,

[2:24:15] Voice 10: but then also evaluate each tree and identify, is it a tree of significance, i.e. a certain size or above,

[2:24:25] Voice 10: or is it a healthy tree versus a dead or dying tree?

[2:24:31] Voice 10: so I think by the time we boil it all down the number of significant big trees which are healthy

[2:24:40] Voice 10: that have to come out hopefully will be minimized and that the trees coming out would be small ones

[2:24:48] Voice 10: and or dead or dying trees so I think that's a very important issue to get out there in the

[2:24:56] Voice 10: a public view. The other thing that we raised with the CRD engineer was instead of using

[2:25:04] Voice 10: concrete block retaining walls, the idea of using what's called gabion, which is mesh

[2:25:12] Voice 10: filled with rocks. And such a retaining wall would be easier to rehabilitate with

[2:25:20] Voice 10: moss, small shrubs, rather than having an ugly concrete wall to look at.

[2:25:28] Voice 10: We did also talk with Ben about volunteer involvement, things such as native plant salvage and the broom removal.

[2:25:40] Voice 10: And also, if there's any other option for volunteers to get involved, I think that would increase the sense of ownership and participation.

[2:25:49] Voice 10: The other thing we did stress was that we'd like to see the pathway separated from the road, either by a ditch, by concrete barriers, etc., so that it doesn't become a large hard shoulder where people could park if they wanted to.

[2:26:08] Voice 10: and especially near the ferry terminal hard concrete slabs as a retainer and separating

[2:26:19] Voice 10: barrier would be important when there's a lineup of traffic waiting to get into the

[2:26:24] Voice 10: ferry terminal so that's where we stand at the moment I hope that we can have a

[2:26:31] Voice 10: good relationship with the CRD so that we can make this a community trail that everyone

[2:26:38] Voice 10: one is happy with as pointed out a lot of sweat equity went into the short piece of trail on the

[2:26:47] Voice 10: half property and we hope to convince them to adopt a good portion of that i understand that

[2:26:54] Voice 10: the far end of it where it comes out onto maple drive is perhaps a little too steep for bicycles

[2:27:00] Voice 10: but leaving it as a pedestrian use trail would be an option.

[2:27:07] Voice 10: So that's the point of view of Mipata

[2:27:11] Voice 10: and its members at the moment.

[2:27:13] Trustee Rogers: Okay, thank you very much.

[2:27:14] Trustee Rogers: And I do notice that Ms. Stewart appears to be still online.

[2:27:19] Trustee Rogers: So hopefully she's heard some of those concerns.

[2:27:21] Trustee Rogers: And that's why we, at least I asked that the comment,

[2:27:24] Trustee Rogers: maybe you already had the contact information for them

[2:27:27] Trustee Rogers: that you could express directly to them

[2:27:30] Trustee Rogers: your concerns and i guess my father has done that yes

[2:27:33] Voice 10: we have addressed our concerns to the crd so

[2:27:37] Voice 10: hopefully it's been

[2:27:38] Voice 10: shared and we can all move forward on this okay

[2:27:42] Trustee Rogers: thank you for that um

[2:27:46] Trustee Rogers: any other comments in the town hall i'm not seeing any hands so um it appears not thank you again um

[2:28:00] Trustee Rogers: So if there is no further comments,

[2:28:04] Trustee Rogers: then I'm going to suggest we adjourn

[2:28:08] Trustee Rogers: if the trustees are agreeable and we'll see you all.

[2:28:11] Trustee Rogers: Well, I'll see the two trustees at Trust Council

[2:28:15] Trustee Rogers: in a couple of weeks.

[2:28:16] Trustee Rogers: Thank you very much, Planner Nerissa and Planner Chadwick.

[2:28:19] Trustee Rogers: Thank you very much Maple for your help.

[2:28:21] Trustee Rogers: Thank you very much Pat for your assistance.

[2:28:25] Trustee Rogers: I hope everything went okay.

[2:28:26] Trustee Rogers: I think most of the motions were written out in advance,

[2:28:29] Trustee Rogers: which is always helpful, and I wish you all a very good day, and we'll see you all hopefully

[2:28:36] Trustee Rogers: on March the 29th. Bye. Bye-bye.