Islands Trust Council regular meeting, March 8, 2021

[0:00:01] Trustee Rogers: Ah, there we are. Now we're recording the webinar.

[0:00:05] Trustee Luckham: Okay, well, very good. So, good morning, everyone, and good morning to viewers out there that have wanted to check in on the Executive Committee this morning.

[0:00:17] Trustee Luckham: My name is Peter Elkham. I'm the elected on Thetis Island in the territory of Penelope and Lacks and Nation.

[0:00:26] Trustee Luckham: And this morning, actually, mobile, I find myself in Palau Territory on the Chimenez River, and it's a real pleasure to be here in this particular place, but in the Salish Sea generally, to be able to live and work here and recognize the rich history of this place.

[0:00:47] Trustee Luckham: I want to thank my colleagues, Sue Ellen Fass, Bowen Island councillor and trustee, Laura

[0:00:57] Trustee Luckham: Patrick, trustee on Salt Spring, Dan Rogers on Keats Gambier, and of course our CAO, Russ

[0:01:05] Trustee Luckham: Hotzenpiller is with us this morning, David Mahler, our regional director is with us,

[0:01:12] Trustee Luckham: Claire Freider, our Trust Area Services Director, her support staff, Delaney Hippola, and of course,

[0:01:21] Trustee Luckham: Lori Foster, who creates these beautiful agendas for us and keeps us on track and records and

[0:01:29] Trustee Luckham: takes minutes. Everything in the kitchen sink, so to speak. So I want to thank you all for being

[0:01:37] Trustee Luckham: here and um that we have an agenda uh before us um that came out a few days back i'll just ask if

[0:01:45] Trustee Luckham: there's any new uh business items i think dan rogers you had something to bring to us this

[0:01:50] Trustee Luckham: morning i

[0:01:51] Trustee Rogers: do and i'm not sure where to raise it because it could arise in about three different

[0:01:56] Trustee Rogers: places we've got a couple pieces of correspondence related to it i sort of imagine we might talk

[0:02:02] Trustee Rogers: about it right at the beginning of item six which is trust council meeting preparation

[0:02:07] Trustee Luckham: that sounds appropriate to me dan so let's um let me let's just put that at 6.0 since there

[0:02:14] Trustee Luckham: seems to be kind of a opportunity there maybe we'll renumber them i'll let the lorry figure

[0:02:20] Trustee Luckham: out how to um do that so um and that item uh is to do with uh the schedule

[0:02:27] Trustee Rogers: on tuesday

[0:02:28] Trustee Rogers: the schedule

[0:02:29] Trustee Luckham: of trust council on tuesday okay um anything else from anybody

[0:02:38] Trustee Luckham: claire freighter

[0:02:40] Voice 6: hello uh we've received correspondence from sybil fray i've just

[0:02:44] Voice 6: found it in the islands 2050 inbox i've forwarded it to laurie um so i'm wondering if you want to

[0:02:49] Voice 6: add it to the other correspondence that's been received it's directed towards trust council

[0:02:53] Voice 6: so.

[0:02:55] Trustee Luckham: Sure. So let's put that at nine point. You know, we've received so much there. So

[0:03:01] Trustee Luckham: 9.11. Not sure. I guess we're just going to have to forward all of that to trustees as

[0:03:07] Trustee Luckham: late. So let's put it at 9.11, if that's all right. And we've

[0:03:13] Trustee Fast: already added the other ones

[0:03:14] Trustee Fast: that came in, right?

[0:03:16] Trustee Luckham: I think so. We've got 9.1 through 9.10, I do believe. There was

[0:03:21] Trustee Luckham: was

[0:03:21] Trustee Fast: an email from lori this morning i

[0:03:25] Trustee Luckham: have not seen an email from lori this morning

[0:03:27] Voice 1: okay where

[0:03:29] Voice 1: was that yeah i sent it to executive there were three pieces that's yeah okay brazier m power

[0:03:36] Voice 1: bach

[0:03:36] Trustee Fast: and e o'brien oh

[0:03:40] Trustee Luckham: right so i think i forwarded those to lori so that's uh that's great then so

[0:03:45] Trustee Luckham: So let's add those then consecutively, 9.11, 12, 13, 14, maybe that brings us up to?

[0:03:54] Trustee Luckham: Yeah.

[0:03:54] Trustee Luckham: Is that all right?

[0:03:56] Trustee Luckham: Okay.

[0:03:57] Trustee Luckham: Anything else?

[0:03:59] Trustee Luckham: All right, then.

[0:04:01] Trustee Luckham: So let us then adopt the agenda as amended by general consent.

[0:04:06] Trustee Luckham: And let's go to the February 24th, 2021 draft minutes.

[0:04:11] Trustee Luckham: Oh, hold on.

[0:04:12] Trustee Luckham: before we go there i do need to do um that's gonna be a little easy for me to pull that up

[0:04:18] Trustee Luckham: i just need to report out from the in-camera meeting um and so perhaps that actually needs

[0:04:24] Trustee Luckham: to be in at uh 1.0 i think uh lori you had indicated would be a good spot for that and

[0:04:33] Trustee Luckham: so let me just get to that quickly uh right there yeah so uh the riser report from the in-camera

[0:04:45] Trustee Luckham: meeting of the executive committee of February 24th we would like to report

[0:04:52] Trustee Luckham: that the February 3rd encampment minutes were adopted materials for the closed

[0:04:57] Trustee Luckham: March 11th Trust Council session were approved and finally staff were advised

[0:05:02] Trustee Luckham: to develop policy for long-form prosecution of development permits and

[0:05:09] Trustee Luckham: and so we'll just report on those items.

[0:05:13] Trustee Luckham: Although I see you had it listed as 12,

[0:05:15] Trustee Luckham: but I think I'll just add that at the beginning

[0:05:17] Trustee Luckham: of the meeting and then that's dealt with.

[0:05:20] Trustee Luckham: Is that okay, Lori?

[0:05:24] Trustee Luckham: I'm assuming so, I didn't hear anything.

[0:05:27] Trustee Luckham: So therefore then adoption of the agenda,

[0:05:32] Trustee Luckham: the context notes contains that item,

[0:05:34] Trustee Luckham: a February 24th draft minutes.

[0:05:36] Trustee Luckham: Are there any changes to those minutes?

[0:05:39] Trustee Luckham: Trustee Patrick, go ahead.

[0:05:41] Trustee Luckham: on

[0:05:41] Trustee Patrick: page 13 of the agenda package item 5.2 uh third bullet it just uh from out of my report

[0:05:49] Trustee Patrick: it said a subdivision request on james island will be heard um i'm not sure what the right

[0:05:54] Trustee Patrick: term is there but it was it's a subdivision application i mean it's well um it's not a

[0:06:01] Trustee Patrick: request it's just the wrong word so i'm i don't i don't think i referred to it as a subdivision

[0:06:06] Trustee Patrick: request i just said the subdivision uh application on james island was coming before the north pender

[0:06:14] Trustee Patrick: and so i just think request is the wrong term okay and what bullet what number item number was that

[0:06:23] Trustee Luckham: 5

[0:06:23] Trustee Patrick: .2 third

[0:06:25] Trustee Luckham: bullet oh i see

[0:06:29] Trustee Luckham: okay

[0:06:31] Trustee Patrick: so what would you like that well i'm i'm just looking for

[0:06:34] Trustee Patrick: help on i don't i don't know what the right term would be to make you know it was a you know they

[0:06:40] Trustee Patrick: They were hearing on the application that I was reporting,

[0:06:43] Trustee Patrick: so I don't know what the right term is.

[0:06:46] Trustee Patrick: I'm looking for help.

[0:06:49] Trustee Patrick: But it's not, request is not the right word.

[0:06:52] Trustee Luckham: Do we have any suggestions from somebody, David?

[0:06:56] Trustee Rogers: About just the subdivision application

[0:06:58] Trustee Rogers: for James Islands was considered.

[0:07:02] Trustee Patrick: That probably would be accurate.

[0:07:07] Trustee Patrick: I don't know if David has any ideas.

[0:07:09] Trustee Patrick: His camera's on.

[0:07:11] Voice 2: Yeah, if I may, through the chair.

[0:07:12] Voice 2: Yeah, it's a referral from the Ministry of Transportation.

[0:07:16] Voice 2: So I just say the subdivision referral was considered.

[0:07:20] Voice 2: Keep to that.

[0:07:21] Trustee Patrick: Okay, that would be the right term.

[0:07:22] Trustee Patrick: Thank you.

[0:07:22] Trustee Patrick: I just wanted to make sure we were accurate on the right description.

[0:07:26] Trustee Luckham: Okay, very good.

[0:07:27] Trustee Luckham: Thank you, David, for that help.

[0:07:28] Trustee Luckham: And Laurie, you've captured that?

[0:07:32] Trustee Luckham: Yes.

[0:07:34] Trustee Luckham: Anything else on that in minutes?

[0:07:38] Trustee Luckham: Not seeing anything.

[0:07:39] Trustee Luckham: anything. So then let's adopt the February 24th 2121 minutes as amended. We have following

[0:07:48] Trustee Luckham: that we have resolution without meeting report for information, we have the follow up action

[0:07:54] Trustee Luckham: list. And I'm going to start off with the CAO for his follow up action list and directors

[0:08:03] Trustee Luckham: report, and I'm going to ask the directors to be concise, and we'll continue on through the

[0:08:13] Trustee Luckham: list. So let's kick off with the CAO. Good morning, Russ. Nice to see you here this morning.

[0:08:21] Voice 3: Good morning to committee. Good to be with you. Yeah, I'll just respond to any questions on page

[0:08:27] Voice 3: 20, which outlines the fuel. Most of those items have been completed, or many of them anyway.

[0:08:34] Voice 3: um we've got the electronic meetings then going forward to trust council and um we still have

[0:08:45] Voice 3: item three forestry is appearing later on in this agenda and is appearing um i think that's a theme

[0:08:51] Voice 3: that we're going to be revisiting over the next number of days here including um a request to

[0:08:57] Voice 3: have an amendment to the strategic plan to include forestry so there's that and then so i just respond

[0:09:03] Voice 3: to any questions otherwise i'll move into my cao's report

[0:09:05] Trustee Luckham: anybody questions for the cao no not seeing

[0:09:11] Trustee Luckham: any then let's go to your reports okay

[0:09:13] Voice 3: a few meetings um over the last week since we last

[0:09:17] Voice 3: talked um one we met with um flynn rowe we're having we've managed to get a group of um

[0:09:25] Voice 3: provincial employees from uh forest lions um as well as uh municipal affairs they're called a new

[0:09:33] Voice 3: name now Muni so so I think it's Muni that's how we refer to municipal affairs because they've had

[0:09:40] Voice 3: transportation taken out or housing taken out so um so we met with those uh individuals on a couple

[0:09:48] Voice 3: fairly important matters um one was revisiting the foreshore question um that came of initially

[0:09:59] Voice 3: initially the Cowichan Valley Regional District,

[0:10:02] Voice 3: wanting to have conversations with the Islands Trust

[0:10:05] Voice 3: around jurisdiction and authority on the foreshore.

[0:10:08] Voice 3: And we started to do some work on this.

[0:10:11] Voice 3: There's a longstanding potential gap

[0:10:16] Voice 3: around some of those authorities.

[0:10:21] Voice 3: And the ministry took that in and have been working on it.

[0:10:23] Voice 3: So this was really a rekindling of that conversation.

[0:10:27] Voice 3: um i wouldn't um so i think it's their first entree back post pandemic to um some of these

[0:10:35] Voice 3: matters which we've asked of them and they're doing it um of course it matters quite a bit

[0:10:42] Voice 3: to couch and valley um we made a suggestion we did provide an illegal opinion and i don't know

[0:10:49] Voice 3: whether they're going to take our immediate advice they're in the midst of negotiating or

[0:10:53] Voice 3: or not negotiating, but having conversations with,

[0:10:56] Voice 3: I think there's 13 First Nations that

[0:10:59] Trustee Rogers: need

[0:11:00] Voice 3: to be consulted

[0:11:00] Voice 3: as we look at that, the Cowichan Valley Regional District

[0:11:03] Voice 3: and that foreshore authority.

[0:11:07] Voice 3: So I think that was a good meeting overall.

[0:11:09] Voice 3: Then, of course, later on that afternoon,

[0:11:11] Voice 3: we had the Freshwater Management Strategy meeting.

[0:11:14] Voice 3: It was, I think, around 30 people were in attendance for that meeting.

[0:11:20] Voice 3: And for the first time in my tenure here at the Trust,

[0:11:22] Voice 3: there were cultural knowledge holders First Nations representatives who were just bringing

[0:11:28] Voice 3: their perspectives to an issue that's important to the trust and important to them so I thought

[0:11:33] Voice 3: that was a fairly rare occurrence it wasn't necessarily representation from one particular

[0:11:40] Voice 3: government First Nations government or another but overall contribution was made and

[0:11:46] Voice 3: And despite the limitations of Zoom, I thought that there was some fairly robust conversation going there.

[0:11:53] Voice 3: So that was the first of those meetings.

[0:11:56] Voice 3: And then the last meeting of note was on Thursday around the private managed forest lands.

[0:12:04] Voice 3: We had Garth Weber, Steve Bombar, Patrick Russell, Chris Nichols, and then we had Lisa, myself, David, and Claire.

[0:12:16] Voice 3: and Andrea I'm not going to attempt her last name and that was reopening the discussion around

[0:12:24] Voice 3: the private man is forest lands how's their administered across the trust area a revisiting

[0:12:31] Voice 3: of the requests that were made through the UBCM conversations and if you'll recall we asked for

[0:12:39] Voice 3: that they were in the process of the review and the islands trust asked for

[0:12:46] Voice 3: an ability to step into the process after the first iteration of the report was ready

[0:12:55] Voice 3: to provide more specific comment I think that is substantially the meeting is the start of

[0:13:03] Voice 3: honoring that to some degree well once again I think it's it's a rekindling but they were

[0:13:11] Voice 3: out they asked some very specific questions about um the object the tr um how the trust relates to

[0:13:18] Voice 3: um its forest authorities um you know um community intention um environmental um protection species

[0:13:29] Voice 3: at risk cultural areas um ecological integrity so they were asking some fairly robust questions and

[0:13:36] Voice 3: And it's stay tuned.

[0:13:40] Voice 3: I think we have another meeting in the first couple of weeks of April to further the conversations around what may or may come of these conversations.

[0:13:50] Voice 3: So that's important just to have had it.

[0:13:53] Voice 3: It's taken this since the last UBCM.

[0:13:56] Voice 3: There was a meeting just pre-UBCM in July 20th where we had some of these conversations and we informed you.

[0:14:04] Voice 3: and that's part of us going into the meeting in September but this is the first meeting since and

[0:14:13] Voice 3: we're about to have another meeting on March 18th regarding tree cutting so there's another

[0:14:20] Voice 3: forestry type conversation we're having with the ministry that's it okay

[0:14:25] Trustee Luckham: that's a lot thank you for

[0:14:27] Trustee Luckham: all that any questions for the CAO Dan Rogers thanks

[0:14:33] Trustee Rogers: thanks for that report Russ I'm interested

[0:14:35] Trustee Rogers: interested am i i just want to make sure my my brain's telling me the right thing but i think

[0:14:40] Trustee Rogers: our isn't our position on pmfl mirrored by a number of other local governments around the

[0:14:45] Trustee Rogers: province asking for some ability to regulate pmfl we're not we're not out on our own on this issue

[0:14:52] Trustee Rogers: are we i

[0:14:53] Voice 3: would not think we're out we're out on our own and nor is this new um so they're

[0:14:58] Voice 3: they're contemplating that but i guess what the trust is sort of is moving into the the space of

[0:15:05] Voice 3: saying of separating ourselves from others who who are asking for this because we're saying we're

[0:15:10] Voice 3: special and we're different we have the object and we have a lot of coastal douglas fir and

[0:15:17] Voice 3: for those reasons um while swimming with the tide makes sense um being different from the tide might

[0:15:27] Voice 3: be something we can lean into and i expect later on in this conversation we're going to be having

[0:15:31] Voice 3: Having that later on today when we speak about the tree cutting piece, we'll be considering the same thing.

[0:15:38] Trustee Rogers: Right. And am I correct that these are sort of these are senior staff to senior staff type discussions?

[0:15:44] Voice 3: They are.

[0:15:45] Trustee Rogers: Right. Thank you. They

[0:15:46] Trustee Luckham: are. Anything else for the CEO on that?

[0:15:50] Trustee Luckham: that okay um yeah i think just to add to that i think that personally that the island's trust has

[0:15:59] Trustee Luckham: a much more compelling story than perhaps other governments might have because of the potential

[0:16:08] Trustee Luckham: conflict between an agency of the crown us and um those other authorities that are out there and so

[0:16:16] Trustee Luckham: i'm really pleased that we're engaging on this to have that conversation to come to understanding

[0:16:21] Trustee Luckham: on what that means.

[0:16:23] Trustee Luckham: It's hard to say how it will all unfold,

[0:16:24] Trustee Luckham: but I think the fact that that potential conflict

[0:16:28] Trustee Luckham: is being recognized is a good way to start the conversation.

[0:16:33] Voice 3: And that point was made,

[0:16:34] Voice 3: exactly the point you've just raised.

[0:16:36] Trustee Luckham: Perfect.

[0:16:37] Voice 3: Yeah.

[0:16:38] Trustee Luckham: Okay, then.

[0:16:39] Trustee Luckham: So if there's no further questions for the CAO,

[0:16:42] Trustee Luckham: then I'm going to go down the list here.

[0:16:45] Trustee Luckham: Director Mobs just has an update there.

[0:16:49] Trustee Luckham: Unless the CAO has something to add,

[0:16:51] Trustee Luckham: i don't see director mobs on the line she's

[0:16:53] Voice 3: not with us um for this meeting um but i'd respond

[0:16:57] Voice 3: to any questions and she'll of course be joining us for trust council oh

[0:17:00] Trustee Luckham: sure any questions

[0:17:01] Trustee Luckham: regarding that nope okay yeah um she's got a busy a couple of days ahead of us so uh oh i just lost

[0:17:10] Trustee Luckham: my screen there thank you let's go back to here okay so now we're just going to go director of

[0:17:17] Trustee Luckham: local planning services uh david marler just asked you to speak briefly to your follow-up action

[0:17:23] Trustee Luckham: list i see lots of good completed stuff and then follow up with your report please

[0:17:27] Voice 2: sure thank you

[0:17:29] Voice 2: and uh good morning the uh follow-up action list item one is uh something that will be coming back

[0:17:35] Voice 2: to the executive committee i'd let you know the regional planning committee will be having a

[0:17:40] Voice 2: working session on the whole issue of project prioritization that's part of its mandate is

[0:17:46] Voice 2: is to look at how local planning services works.

[0:17:49] Voice 2: So that will be happening on March 17th.

[0:17:51] Voice 2: So that will help to inform whatever I report back

[0:17:55] Voice 2: to ECN on this item.

[0:17:56] Voice 2: And item eight is news from the last meeting.

[0:18:01] Voice 2: So Warren Dingman will be working on this

[0:18:05] Voice 2: and reporting back to a future meeting.

[0:18:07] Voice 2: So everything else on the file faction list is complete.

[0:18:10] Voice 2: And I do have a couple of short comments

[0:18:12] Voice 2: on director's report.

[0:18:14] Trustee Luckham: okay any questions on the follow-up action list no then let's go to your director's report sir

[0:18:22] Voice 2: okay just want to let you know that we do have a new bylaw administrative position

[0:18:26] Voice 2: uh dion laforte has extent accepted our offer and we'll be starting on march 15th

[0:18:34] Voice 2: this is the administration for bylaw enforcement it also provides support to myself and we've also

[0:18:42] Voice 2: built into this position support to the Victoria office reception and to the southern planning

[0:18:49] Voice 2: team so this will provide some backup and some relief for the administrative pressures on Maple

[0:18:56] Voice 2: especially and Jazz to a smaller extent and then just finally the local planning services we have

[0:19:03] Voice 2: our professional development days three times a year the next one is on April 15th and we do this

[0:19:10] Voice 2: one with the viu students in the planning program at the vancouver university and they're going to

[0:19:18] Voice 2: actually take the lead on planning this one so we're looking at some interactive problem planning

[0:19:24] Voice 2: problem solving so breakout rooms uh probably a plenary session with a presenter as well as some

[0:19:32] Voice 2: student presentations as well um and yeah i'll leave it at that for now just in the interest of

[0:19:38] Voice 2: time and any questions I'll try and answer them.

[0:19:42] Trustee Luckham: Thank you David. Trustee Rogers.

[0:19:46] Trustee Rogers: Thanks. Not really

[0:19:48] Trustee Rogers: arising out of your report but a question I have and if you'd rather talk about it offline we can

[0:19:54] Trustee Rogers: but I thought it would be interesting for us to at some point have this conversation. We recently

[0:20:00] Trustee Rogers: I recently had a scenario where a building permit referral in my local trust area had actually identified an archaeological site on a property.

[0:20:15] Trustee Rogers: And it's just a referral, I know. However, I wondered if there's any discussion going on about, and containing the referral is our standard language.

[0:20:25] Trustee Rogers: which the land owners should be made aware

[0:20:28] Trustee Rogers: of their responsibilities, et cetera, et cetera.

[0:20:31] Trustee Rogers: I wonder if there's any discussion going on

[0:20:34] Trustee Rogers: about what steps we might or should take in those situations

[0:20:40] Trustee Rogers: if we don't think the regional district

[0:20:42] Trustee Rogers: or whomever the referral agency

[0:20:44] Trustee Rogers: is actually doing anything active about the,

[0:20:48] Trustee Rogers: when we actually acknowledge

[0:20:49] Trustee Rogers: that there is actually an archeological site

[0:20:52] Trustee Rogers: on the property in question.

[0:20:54] Trustee Rogers: question and it seems to me that that that may be an evolution we may be looking towards in terms

[0:21:01] Trustee Rogers: of our referral process and our responses and I just wondered I did send you an email about that

[0:21:07] Trustee Rogers: but I know it's been busy and I can send it to you again if it's gone missing but I just wondered

[0:21:13] Trustee Rogers: if you had any thoughts on that.

[0:21:15] Voice 2: Sure and I do have your email and I intend to respond to that

[0:21:19] Voice 2: this week or as soon as possible so I haven't lost it. It's a good question and yes we are it's kind

[0:21:26] Voice 2: of an evolving area it is a referral from the building inspection department so our authority

[0:21:34] Voice 2: is really saying does this meet the land use regulations or not and we've always looked at

[0:21:40] Voice 2: the RAD and had a look at the archaeological data and we've advised the building inspector

[0:21:45] Voice 2: and the landowner in situations where we see something that's close by on the property we've

[0:21:52] Voice 2: been working uh with our senior intergovernmental policy advisor on can we improve this um you know

[0:22:00] Voice 2: can we do more without overstepping our authority and that is definitely an ongoing discussion

[0:22:07] Voice 2: so we don't have the perfect answer to that yet but we are definitely erring on the side of caution

[0:22:15] Voice 2: So if we think the building inspector is not going to do anything, there's nothing we can do about that.

[0:22:22] Voice 2: But we can make sure the First Nation is aware of it, that the archaeological branch is aware of it, and the landowner is aware of it.

[0:22:29] Voice 2: So we're doing everything we can to make sure that everybody's aware of what the issue is.

[0:22:34] Voice 2: But in the end, we still have to provide a report back to the building inspector on whether or not this meets the local zoning.

[0:22:43] Voice 2: and that gets further complicated when there's a development permit so development permits

[0:22:49] Voice 2: for a very specific reason usually environmental protection or form and character or

[0:22:58] Voice 2: protect development from hazard conditions none of the development permits allow us to protect

[0:23:04] Voice 2: for archaeological sites that is done through the heritage conservation overlay which is something

[0:23:12] Voice 2: that we're proposing to work on so we get into this dilemma where we have a development permit

[0:23:19] Voice 2: and if it meets the guidelines the trust committee has to issue it but we could be issuing something

[0:23:24] Voice 2: that might lead to a building permit being issued that could have an issue for an archaeological

[0:23:31] Voice 2: site so that is an area that we're definitely focusing on on how can we improve that because

[0:23:38] Voice 2: because that is a decision of the trust committee and how do we through

[0:23:43] Voice 2: reconciliation address those issues,

[0:23:45] Voice 2: but still meet the legislative requirement for the trust committee to have to

[0:23:50] Voice 2: consider a permit for the reasons it was established for.

[0:23:54] Voice 2: So it's a very complicated area, but we definitely are working on it.

[0:23:59] Voice 2: I'm not sure that's the answer you're looking for.

[0:24:01] Voice 2: I

[0:24:01] Trustee Rogers: guess my question is,

[0:24:03] Trustee Rogers: and I'm sorry to take up time with this and we can talk about offline is I'm

[0:24:07] Trustee Rogers: not sure that I'm aware that we do one of those three things you talk about which is letting the

[0:24:14] Trustee Rogers: First Nation know or the archaeological branch know is that we do those things yet

[0:24:21] Trustee Rogers: as part of our process. All I saw was a referral back to the regional district

[0:24:27] Trustee Rogers: and it's the first time I've ever seen one that actually identified an archaeological site

[0:24:33] Trustee Rogers: was present and it doesn't surprise me because I know where it is and it's it's a very it would

[0:24:40] Trustee Rogers: be a high probability of an archaeological site on where this where this particular permit is so

[0:24:45] Trustee Rogers: that didn't surprise me but I'd never seen one where it had actually been identified on the

[0:24:50] Trustee Rogers: property that was being developed and I and I never but I didn't see anything that said that

[0:24:55] Trustee Rogers: this trust was actually flagging it for anyone other than the regional district and the property

[0:25:02] Trustee Rogers: owner. So I'm glad you're working on it but it did make me uncomfortable to see it.

[0:25:08] Voice 2: Yeah and it is difficult to work with because as I said our legislation is quite limited and

[0:25:16] Voice 2: we're trying to look for ways to further council's reconciliation you know but still follow the rules

[0:25:24] Voice 2: essentially and also there's archaeological sites that are not identified so you know what we do

[0:25:31] Voice 2: about those in areas that they're not showing on the rad but it's highly likely it's a location

[0:25:36] Voice 2: that could have an archaeological site so yeah at least myself rpms and even our ceo is getting

[0:25:43] Voice 2: involved in how to solve this so

[0:25:47] Trustee Luckham: this could this could obviously be a much more in-depth

[0:25:50] Trustee Luckham: conversation i don't know that we have the time for that today but clearly there's obligations

[0:25:56] Trustee Luckham: legal obligations by the property owner with respect to the archaeological site

[0:26:01] Trustee Luckham: we'll see how that unfolds. I'm going to go, if there's no further questions for

[0:26:08] Trustee Luckham: Director Mahler, I'm going to go to Trust Area Services Director Claire Frater.

[0:26:13] Trustee Luckham: Good morning Claire. Do you want to quickly summarize your follow-up action list and give

[0:26:20] Trustee Luckham: us your report?

[0:26:22] Voice 6: Thank you Chair. The CAO has covered off a couple of the items that relate

[0:26:27] Voice 6: to the follow-up action list including the Crown land work and the forestry follow-up.

[0:26:32] Voice 6: I can let you know the Trans Mountain letter requested was sent off by the deadline, and we've also sent to the chair now a draft of a support letter for the

[0:26:41] Voice 6: Songhees Development Corporation's efforts to acquire grant funding for derelict vessel and marine debris. So those are accomplished, and the rest, I don't believe I need to speak to any of the other follow-up action items as they've likely, they're all

[0:26:55] Voice 6: continuing. There's been no real progress on any of them in this last bit, but we'll continue to work on all of them.

[0:27:03] Trustee Luckham: okay okay thank you very much director freighter any questions for the director no not seeing any

[0:27:13] Trustee Luckham: hands up there although no let me just make sure yep i think we're clear so um do you have anything

[0:27:21] Trustee Luckham: else to report today um

[0:27:23] Voice 6: i can just let you know that we are just following up on the final steps

[0:27:27] Voice 6: relating to the islands 2050 open house we'll be sending out a subscriber notice today and then

[0:27:32] Voice 6: And we'll work on a very short summary report for the public around the participation levels

[0:27:37] Voice 6: and general key themes that we'll use to report back.

[0:27:40] Voice 6: We're now shifting gears into planning for a climate change webinar with an Indigenous

[0:27:44] Voice 6: perspective as requested by Trust Programs Committee.

[0:27:48] Voice 6: So that will be the next public facing thing from the Trust on that.

[0:27:52] Voice 6: Also just the two big work items for the team continue to be the policy statement amendment

[0:27:56] Voice 6: and the website.

[0:27:57] Voice 6: website. We're still aiming for a mid-April launch for the website and we are indeed planning for

[0:28:03] Voice 6: trustees to have an opportunity about 10 days to view the website and comment before it goes live.

[0:28:08] Voice 6: So that will be coming hopefully if all goes as planned in early April. We have heard from Bowen

[0:28:14] Voice 6: Island around the tax insert and the logistics. So I'll be working with their staff to develop a

[0:28:19] Voice 6: draft and we'll bring it to their council for approval in the coming weeks. They mail I believe

[0:28:24] Voice 6: in late April so we've got time to make that happen. We're also in the background here working

[0:28:30] Voice 6: on some communication items including a communication strategy and a corporate identity

[0:28:33] Voice 6: guide that we'll bring to you at your next meeting or maybe in April and those are the highlights for

[0:28:40] Voice 6: now. Of course after council we'll have all the letters to all the delegates as well to follow up

[0:28:44] Voice 6: and thank them on behalf of the chair so we'll be working on all those after council. So those are

[0:28:48] Voice 6: the highlights from trust area services.

[0:28:51] Trustee Luckham: Okay any questions for the director? No not seeing any so

[0:28:59] Trustee Luckham: So very good. Thank you, Claire, for all of your terrific work. And I just want to acknowledge

[0:29:04] Trustee Luckham: I watched the open house. I thought that went very well. I'll say that Delaney did an excellent

[0:29:10] Trustee Luckham: job in presenting the staff perspective on that work. And I want to thank Dan Rogers

[0:29:18] Trustee Luckham: and Deb Morrison also for really managing the questions and responding to people's interests.

[0:29:26] Trustee Luckham: and that was very well done so really and I'm glad to see there was a fairly good attendance

[0:29:31] Trustee Luckham: that hung around for the entire thing and we'll see that shortly so thank you.

[0:29:37] Trustee Rogers: Chair just I'm sure it wasn't intentional but I did get a number of very positive comments

[0:29:43] Trustee Rogers: regarding Lisa Wilcox as well.

[0:29:45] Trustee Luckham: Oh absolutely thank you sorry yeah indeed Lisa is always a

[0:29:51] Trustee Luckham: a stunning speaker and incredibly helpful to us in so many ways.

[0:30:01] Trustee Luckham: around who we are and how we work so that's fantastic thank you anybody else otherwise

[0:30:09] Trustee Luckham: we'll continue on i see legislative services is next on the item i don't see her on the line

[0:30:15] Trustee Luckham: so i'm presuming that that work is uh pursuing yes

[0:30:20] Voice 3: the only go

[0:30:22] Trustee Luckham: ahead sir uh

[0:30:23] Voice 3: the only thing mr

[0:30:24] Voice 3: chair is uh carmen is available to sit with you and myself later on today if you wish

[0:30:30] Voice 3: just to spend half an hour on any parliamentary procedures or Rogers rules or any of that kind

[0:30:39] Voice 3: of stuff because there could be some complexity coming up the upcoming meeting if you want to

[0:30:43] Voice 3: take advantage of that just let me know and I'll arrange a time are you going to be and I don't

[0:30:48] Voice 3: know whether you're going to be in the office today or whether you're going to be somewhere

[0:30:53] Voice 3: else so maybe we can talk at the end of this meeting and and see if you want to do that yeah

[0:30:57] Trustee Luckham: Yeah, I'll just say, let's think about something after lunch in that window, and I'll fit into

[0:31:01] Trustee Luckham: your and Carmen's schedule in that respect. I will not come into the office, so let's just do it with

[0:31:07] Trustee Luckham: a Zoom meeting.

[0:31:08] Voice 3: Okay. Yeah.

[0:31:09] Trustee Luckham: All right. Thank you, Fred, and that will be helpful background for me

[0:31:15] Trustee Luckham: to have a conversation on that with Carmen. Okay, so let's go to local trust committee chair

[0:31:24] Trustee Luckham: Chair updates at this point, and I'll just ask you to take a high level. I'm a little concerned

[0:31:34] Trustee Luckham: that my video isn't happening here, but can everybody hear me okay? Yep.

[0:31:41] Trustee Luckham: Okay, great.

[0:31:42] Trustee Luckham: And

[0:31:42] Trustee Rogers: we can see you, sir.

[0:31:43] Trustee Luckham: Oh, that's good. Unless I put the piece of paper in front of my face.

[0:31:48] Trustee Luckham: So, okay, great. So let us go to Local Trust Committee Chair updates. I'm going to start

[0:31:53] Trustee Luckham: with dan rogers and uh keep it reasonably high level if there's any questions or further depth

[0:32:02] Trustee Luckham: necessary i don't see why it wouldn't be possible for individual vice chairs to communicate with

[0:32:07] Trustee Luckham: each other so let's start off for an informative opportunity for executive committee about what's

[0:32:13] Trustee Luckham: happening in the trust areas over to you dan sorry

[0:32:16] Trustee Rogers: i missed a word you said you said you didn't know

[0:32:18] Trustee Rogers: why it wasn't to be possible for local trust committee chairs to do what oh

[0:32:23] Trustee Luckham: to um uh have

[0:32:25] Trustee Luckham: dialogue uh outside of the meeting one-on

[0:32:28] Trustee Luckham: -one um thank you sorry

[0:32:29] Trustee Luckham: your discussion necessary on any

[0:32:32] Trustee Luckham: local trust committee other than taking up a lot of time when we have staff and uh and everybody

[0:32:38] Trustee Luckham: else go ahead

[0:32:39] Trustee Rogers: so um since our i guess our check-in last wednesday morning of course there was the

[0:32:46] Trustee Rogers: virtual town hall and then on thursday was gabriola um it was um an interesting meeting um

[0:32:55] Trustee Rogers: awkward at times uh but it was an interesting meeting i'll just say that uh i guess the one

[0:33:01] Trustee Rogers: thing i can report is is that we made um some substantive progress but did not finish yet the

[0:33:09] Trustee Rogers: the housing agreement for the affordable housing project it's you know it's it's as typical with

[0:33:20] Trustee Rogers: the Gabriel LTC it's sort of a almost a clause by clause review of everything in some detail

[0:33:25] Trustee Rogers: but I'm hopeful that once we finish that work there that will assist on in other areas and

[0:33:33] Trustee Rogers: other islands in terms of a maybe a refreshed template for affordable housing agreement because

[0:33:39] Trustee Rogers: there's been a lot of work and put into it back and forth um i can the only other thing i can

[0:33:45] Trustee Rogers: report is in uh the how sound up katsum area on friday and and sue ellen of course was there as

[0:33:52] Trustee Rogers: well we had our we had an update from the ministry on the cumulative effects um project that's going

[0:33:58] Trustee Rogers: on in how sound it was again tended by probably 30 plus people from around the area and i was

[0:34:07] Trustee Rogers: pleased to see that the um the planner for uh for our area um planner de beno out of out of gabriola

[0:34:16] Trustee Rogers: was present then on so she could understand some of the background work related to

[0:34:21] Trustee Rogers: what's been a long-standing project in the area related to how they better assess

[0:34:28] Trustee Rogers: major projects as they come through our area uh and understand how they impact the and it's it's

[0:34:35] Trustee Rogers: bit of a it's a bit of a pilot project I think for the rest of the province as to how we

[0:34:39] Trustee Rogers: defend how they determine cumulative effects that's my report excellent

[0:34:47] Trustee Luckham: thank you Dan I'm

[0:34:49] Trustee Luckham: going to go to Sue Ellen Fast who I see is next on my screen here over to you okay I'll

[0:34:56] Trustee Fast: just report quickly Denman occupied part of my weekend partly just because I had a meeting

[0:35:04] Trustee Fast: coming up on the 16th uh with four app four delegation requests and uh so there was some

[0:35:12] Trustee Fast: back and forth about did i have their materials could they make changes in some of the presentations

[0:35:17] Trustee Fast: things like that so um that's all uh going ahead now we've got four delegations uh coming and we're

[0:35:24] Trustee Fast: going to revisit our public participation guidelines to see what do we do about a wait list

[0:35:29] Trustee Fast: and how can we make it clear for uh uh people who want to speak as a delegation and um so we'll be

[0:35:38] Trustee Fast: talking about that uh there's a sort of issue that's been in the press uh around denman around

[0:35:45] Trustee Fast: um um i forget the correct term but uh people living in dwellings that don't have all the

[0:35:55] Trustee Fast: proper permits and what that means with COVID and enforcement of our bylaws so that's an issue

[0:36:04] Trustee Fast: that's at play in the press and that's partly why I think all this interest in the upcoming meeting

[0:36:08] Trustee Fast: but I'll let you know that the Denman Housing Association who you remember they were the

[0:36:15] Trustee Fast: rainwater harvesting group with the 40 units they've got a new application coming to us so

[0:36:21] Trustee Fast: So that will be one of the delegations.

[0:36:23] Trustee Fast: And this time they have a different property owner who is closer to the right, well, right

[0:36:29] Trustee Fast: down in the village.

[0:36:31] Trustee Fast: So it'll be interesting to hear from them.

[0:36:35] Trustee Fast: And Hornby, I haven't heard much from, except they also have the same kind of pressure around

[0:36:42] Trustee Fast: around people looking for places to rent secure attainable long-term housing

[0:36:55] Trustee Fast: and some controversy around that and Bowen I'll just let you know we had a strategic

[0:37:00] Trustee Fast: planning session the seven of us Bowen councillors on Thursday and I brought up the

[0:37:07] Trustee Fast: Islands Trust and the Islands Trust strategic plan following up from our joint meeting with

[0:37:13] Trustee Fast: that constructive spirit of collaboration and that will continue to be continued.

[0:37:20] Trustee Fast: And I have a Bowen Island Council meeting tonight, so I will join you refreshed tomorrow morning.

[0:37:29] Trustee Luckham: Okay, thank you. Do you want to speak to the Unstressed Conservancy

[0:37:33] Trustee Luckham: at all while you've got the airtime here? Nothing to report.

[0:37:38] Trustee Luckham: Okay, thank you. That

[0:37:39] Trustee Fast: I can think of.

[0:37:40] Trustee Luckham: so let's go to Laura Patrick yeah

[0:37:44] Trustee Patrick: no I wanted to just to recap back on the the roundtable meeting

[0:37:48] Trustee Patrick: that Russ reported on that occurred last Wednesday and I was one of the one of the participants I

[0:37:55] Trustee Patrick: really want to thank staff for for moving in this direction and getting the roundtable assembled

[0:38:00] Trustee Patrick: it's important to hear the different perspectives of all the people that came to the table and to

[0:38:07] Trustee Patrick: to bring those tensions to the table because that's where the it's it's exciting when we can

[0:38:12] Trustee Patrick: find you know common ground and resolution and move forward so I thought everybody came with good

[0:38:17] Trustee Patrick: you know spirit and participated openly and said you know what they believed and thought we had

[0:38:24] Trustee Patrick: developers to water purveyors and they were very open and honest in their sharing and so I think

[0:38:31] Trustee Patrick: I think we're off to a good meaningful start on that work and I like I said I'm really grateful

[0:38:36] Trustee Patrick: for staff for for pulling things we should be doing that in all these major areas that we're

[0:38:42] Trustee Patrick: working on because it's rich it's really rich work so thank you i had um south pender on friday

[0:38:51] Trustee Patrick: they had we had oh my goodness we had two community information meetings two public hearings

[0:38:57] Trustee Patrick: and uh then considered two bylaws and uh it was the longest south pender meeting we've had on to

[0:39:04] Trustee Patrick: to date um it it was it was interesting it was difficult i i definitely do not ever want to do

[0:39:11] Trustee Patrick: that again having that complexity even though one of the bylaws wasn't too controversial but still

[0:39:16] Trustee Patrick: it takes away from letting it have its proper airtime when it's linked with another one that

[0:39:22] Trustee Patrick: is controversial so um i i think it's should be avoided so they did uh we had about six to

[0:39:31] Trustee Patrick: seven people speak during the public hearing on the short-term vacation rental we had about 19

[0:39:37] Trustee Patrick: attendees that were on the zoom link no one spoke in favor they made a number of changes

[0:39:47] Trustee Patrick: to the bylaw and then it was given a second and third reading and moved on so we'll be seeing it

[0:39:55] Trustee Patrick: at our next executive meeting, I'm certain.

[0:40:00] Trustee Patrick: And I think that's it.

[0:40:05] Trustee Luckham: Well, thank you very much for your work

[0:40:08] Trustee Luckham: in the Southern Gulf Islands there.

[0:40:11] Trustee Luckham: That is a lot.

[0:40:12] Trustee Luckham: And I agree with your remarks about having too much

[0:40:16] Trustee Luckham: in a given meeting, especially when we're engaging

[0:40:18] Trustee Luckham: with the public at that public hearing activities.

[0:40:23] Trustee Luckham: So very good, thank you.

[0:40:26] Trustee Luckham: I'll just remark, you know, you've often heard me say that the Towns Trust never sleeps and there's certainly a constant flow of communication and leading up to council is always an interesting time.

[0:40:42] Trustee Luckham: Lots of emails and conversations that transpire and so that's all happening in the background.

[0:40:52] Trustee Luckham: ground um i've spoken with a number of trustees and um yourselves um in the last few days as well

[0:40:59] Trustee Luckham: i owe you laura actually a phone call and i'm hoping i might get to that today but it's hard

[0:41:04] Trustee Luckham: to say um just as an outreach um nothing specific um but i want to remark that on friday uh staff

[0:41:15] Trustee Luckham: staff organized a meeting with staff and Deb Morrison and myself as co-chairs for Tuesday's

[0:41:24] Trustee Luckham: session and that went extremely well just to understand what our expectations were for

[0:41:32] Trustee Luckham: the day and how we would characterize the conversations and engagement and involvement

[0:41:38] Trustee Luckham: of trustees and sort of maintaining a very high level of respect and a high level of

[0:41:44] Trustee Luckham: of keeping open mind in order to learn

[0:41:48] Trustee Luckham: from everybody in the room.

[0:41:50] Trustee Luckham: And I was very pleased with how that went.

[0:41:53] Trustee Luckham: And I think we're, I'm actually feeling good

[0:41:55] Trustee Luckham: that we're in good shape for Monday through Wednesday.

[0:42:00] Trustee Luckham: So I think that probably covers it.

[0:42:03] Trustee Luckham: There's health alerts.

[0:42:05] Trustee Luckham: You probably know, I'm not sure how public it's not yet,

[0:42:09] Trustee Luckham: but they're doing small community vaccinations for COVID.

[0:42:12] Trustee Luckham: a number of our islands small islands are all on that list for the round of

[0:42:18] Trustee Luckham: small community vaccinations and I know on my in my own community on Thetis is a

[0:42:22] Trustee Luckham: real sigh of relief to know that we've made it on the list that's the language

[0:42:27] Trustee Luckham: that's being used that we're on the list so I'll move on unless there's any

[0:42:36] Trustee Luckham: general questions anywhere um i'll move on to our first item for consideration today bylaws

[0:42:43] Trustee Luckham: approval for consideration one of the many important responsibilities of the executive

[0:42:49] Trustee Luckham: committee and today we have the gamba island local trust committee byline number 152 land

[0:42:54] Trustee Luckham: use bylaw amendment and i will turn to the chair of the gambler island local trust committee

[0:43:00] Trustee Luckham: to introduce that make the motion and perhaps we'll have a discussion and vote

[0:43:08] Trustee Luckham: over to you trustee fast oh

[0:43:11] Trustee Fast: sorry all right this is the um um an interesting one where there were

[0:43:19] Trustee Fast: three docs and uh a bunch of properties and they were all um they were wanting to repair and

[0:43:29] Trustee Fast: replace stocks and uh normally dan presents this or david did so sorry i'm not as prepared as i

[0:43:35] Trustee Fast: I might have been in the in the application they wanted they discovered that they needed to apply

[0:43:43] Trustee Fast: for for short leases which they hadn't had these 10 years before and so they came to the islands

[0:43:53] Trustee Fast: to the local trust committee and over a long period there was a good public process I thought

[0:43:59] Trustee Fast: lot and trustees made a number of suggestions and so this is the result which comes up with

[0:44:06] Trustee Fast: what I thought were on behalf of the committee made a bunch of decisions and

[0:44:13] Trustee Fast: I think this is what's in front of us now I think it's a it's good I'll be voting for this.

[0:44:21] Trustee Luckham: Excellent okay. Did Dan Rogers I see you leaned up to the mic did you want to comment?

[0:44:29] Trustee Rogers: don't know if people want more uh information it's a little bit so this is a little slightly

[0:44:34] Trustee Rogers: different than um pure fast this was this is a single property uh that's run as a co-op it has

[0:44:41] Trustee Rogers: its own special zoning um and there was a clearly an understanding by the landowners that they were

[0:44:47] Trustee Rogers: entitled to multiple docks when the zoning only allowed them to have one yet three had gone in

[0:44:53] Trustee Rogers: when they went to get approval from the province the province said your zoning doesn't allow you

[0:44:58] Trustee Rogers: to have three docks and we went through as chair fast said a process to amend the zoning to provide

[0:45:06] Trustee Rogers: them with the ability to have three docks we took the opportunity to require a a marine ecological

[0:45:13] Trustee Rogers: assessment of these docks which is an interesting step that i don't know what's happened elsewhere

[0:45:18] Trustee Rogers: so they they did that um and uh and then we reduced the size limitations uh for multiple docks

[0:45:27] Trustee Rogers: for this particular piece of property so they're now if the zoning is passed that will allow them

[0:45:33] Trustee Rogers: to have three docks two private one community dock for the nine owners and nine residences

[0:45:40] Trustee Rogers: that are on this particular piece of property on on quito right

[0:45:46] Trustee Luckham: okay thank you sir um can you make

[0:45:49] Trustee Luckham: the motion trustee fast and i'd be happy

[0:45:51] Trustee Fast: to make the motions yeah uh that the islands trust

[0:45:54] Trustee Fast: executive committee approved Gambier Island local trust committee bylaw number 152 cited as Keats

[0:46:00] Trustee Fast: Island land use bylaw 2002 amendment number one 2002 oh sorry 2020 amendment number one 2020

[0:46:10] Trustee Fast: in accordance with section 27 of the analyst trust act right

[0:46:14] Trustee Luckham: moved to have seconder Dan Rogers thank

[0:46:16] Trustee Luckham: you Dan is there are there any questions or discussion on this no um and I'm just gonna

[0:46:23] Trustee Luckham: to ask, you know, the three dock scenario is a little unusual. I tried to figure out how big

[0:46:28] Trustee Luckham: that property was. Maybe you could advise me on that.

[0:46:32] Trustee Rogers: It's probably, I think it's like seven

[0:46:35] Trustee Rogers: acres. I mean, it's a fairly big property. And as I said, it has its own particular zoning because

[0:46:42] Trustee Rogers: there were the nine cabins there before we redid this before the last time that the

[0:46:48] Trustee Rogers: land use bylaw was revisited um it's owned in a co-op structure so it's a fairly large piece of

[0:46:55] Trustee Rogers: property um there's six six cabins along the waterfront and three sort of in the tier behind

[0:47:02] Trustee Rogers: them but it's a relatively on each island in any case fairly large piece of property

[0:47:06] Trustee Rogers: uh

[0:47:11] Trustee Luckham: i was thinking i was hoping i guess it was like 100 acres or something

[0:47:16] Trustee Luckham: because

[0:47:16] Trustee Rogers: no no no no yeah

[0:47:19] Trustee Luckham: so you know three docks on a seven acre property seems like a

[0:47:22] Trustee Luckham: small property but anyway those are the concerns you know from environmental

[0:47:28] Trustee Luckham: protection but i completely understand that there's a historic uh issue here um and you're

[0:47:36] Trustee Luckham: all of you are satisfied with the first nation's consultation with respect to

[0:47:40] Trustee Luckham: the marine impacts there, I'm assuming.

[0:47:43] Trustee Rogers: It appears from the responses that we didn't get anything

[0:47:47] Trustee Rogers: from Squamish, which surprised me.

[0:47:49] Trustee Rogers: Sleigh with Tooth asked a question,

[0:47:51] Trustee Rogers: which they got a response to.

[0:47:54] Trustee Rogers: Their concern was addressed by this as I read the report,

[0:47:58] Trustee Rogers: but that seems to be the response.

[0:48:02] Trustee Rogers: As I indicated, I think in a previous meeting,

[0:48:05] Trustee Rogers: the good news is that Squamish Nation has now indicated

[0:48:10] Trustee Rogers: an interest in being engaged in our more general

[0:48:12] Trustee Rogers: KEECH foreshore review project.

[0:48:15] Trustee Rogers: And that they want to be involved in that as a project

[0:48:18] Trustee Rogers: as opposed to the specific referral.

[0:48:21] Trustee Rogers: And so that's good.

[0:48:23] Trustee Rogers: Glad to hear that, that that's the case.

[0:48:25] Trustee Rogers: So I guess I'm guessing we'll hear some, yeah, here's some.

[0:48:31] Trustee Rogers: And I appreciate your concerns, Mr. Chair.

[0:48:33] Trustee Rogers: I think you'd have to come to KEECH to understand

[0:48:35] Trustee Rogers: what the subdivisions are like in Eastbourne.

[0:48:38] Trustee Rogers: and we're like a mini magic lakes there's 212 uh quarter acre lots in our in eastbourne um it's a

[0:48:46] Trustee Rogers: it's a crazy subdivision but that's the reality and this is the biggest piece of property in

[0:48:52] Trustee Rogers: eastbourne um and uh happened to be developed as a as a co on a co-op model and they don't allow

[0:49:01] Trustee Rogers: they don't allow roads on their property so that's why there's docks because they don't allow they

[0:49:07] Trustee Rogers: don't allow prop they don't allow vehicles onto their property

[0:49:10] Trustee Luckham: okay well we can have a conversation

[0:49:12] Trustee Luckham: offline about that it certainly sounds like an interesting property so um if there's no other

[0:49:17] Trustee Luckham: questions i'll just uh call the question all those in favor any opposed none opposed i think

[0:49:27] Trustee Luckham: so that carries um so thank you vice chair fast for supporting that local trust committee and

[0:49:34] Trustee Luckham: their work and thank you Dan for giving us the extra details there I

[0:49:38] Trustee Fast: knew that the local trustee

[0:49:40] Trustee Fast: would be well on top of this I have read the agenda but that was days ago there's pages and

[0:49:45] Trustee Fast: pages excuse me for not expressing it as well as I could have oh well it's

[0:49:51] Trustee Luckham: all it's all fine

[0:49:51] Trustee Luckham: nothing like a little local knowledge um so let us now go to trust council meeting preparation

[0:49:57] Trustee Luckham: if that's okay everybody all right to continue um and so the first we actually amended the agenda

[0:50:04] Trustee Luckham: to include a new item from Dan Rogers

[0:50:09] Trustee Luckham: in response to correspondence that we received

[0:50:13] Trustee Luckham: about rejigging the agenda to allow town hall

[0:50:17] Trustee Luckham: and delegations before the policy statement conversation.

[0:50:22] Trustee Luckham: So Dan, why don't you raise, speak to this

[0:50:26] Trustee Luckham: and if you had a motion, I suppose,

[0:50:31] Trustee Luckham: this would be the opportunity.

[0:50:32] Trustee Luckham: No,

[0:50:32] Trustee Rogers: I'm happy to open the conversation.

[0:50:35] Trustee Rogers: I don't know if there's any interest in this.

[0:50:37] Trustee Rogers: But I committed during the virtual town hall that I would bring this issue to the executive committee,

[0:50:47] Trustee Rogers: which is that we had one question, which is, frankly, it's actually in the 6.4, it's in the briefing there.

[0:50:59] Trustee Rogers: and then I'd see we have a follow up from Mr. Brazier

[0:51:02] Trustee Rogers: that's of similar nature who basically say,

[0:51:05] Trustee Rogers: look, we want to be able to speak to these motions

[0:51:08] Trustee Rogers: and we think we should be able to

[0:51:09] Trustee Rogers: before you take a vote on those particular emotions

[0:51:14] Trustee Rogers: that are set for four to five on the Tuesday

[0:51:19] Trustee Rogers: and of course the town hall is not until later

[0:51:23] Trustee Rogers: till the um uh till later in the evening uh you may have heard uh trustee morrison's response

[0:51:31] Trustee Rogers: um which i didn't disagree with that it's better if we get comments in writing but i said that i

[0:51:37] Trustee Rogers: would bring it in case the executive committee felt that we should move the actual motions

[0:51:43] Trustee Rogers: section to after the town hall i.e the next morning and i know that two of you have

[0:51:50] Trustee Rogers: it may have a view about that.

[0:51:53] Trustee Rogers: And I don't have a particular strong view one way or another.

[0:51:55] Trustee Rogers: I can see both sides of it.

[0:51:57] Trustee Rogers: I can see that there's a lot of people that want to speak,

[0:51:59] Trustee Rogers: but they've had lots of opportunity to write us

[0:52:01] Trustee Rogers: and to let us know their points of view.

[0:52:04] Trustee Rogers: There's been a survey, there's been lots of material.

[0:52:07] Trustee Rogers: On the other hand, people say that they hadn't seen

[0:52:11] Trustee Rogers: the motions till the package came out.

[0:52:14] Trustee Rogers: And I expect that's probably true

[0:52:18] Trustee Rogers: because trustee writes motions

[0:52:20] Trustee Rogers: while they were introduced in December,

[0:52:22] Trustee Rogers: were not in writing in the package in December.

[0:52:25] Trustee Rogers: And so I could understand that people might want

[0:52:28] Trustee Rogers: to express a view about that as well,

[0:52:31] Trustee Rogers: although they could have written this.

[0:52:33] Trustee Rogers: Anyway, I lay that out only to allow executive committee

[0:52:38] Trustee Rogers: to raise it, I promised that I would bring it.

[0:52:42] Trustee Luckham: I'm

[0:52:43] Trustee Rogers: not convinced a trustee may not raise the same thing

[0:52:47] Trustee Rogers: tomorrow morning, so they may very well.

[0:52:53] Trustee Luckham: Right. And I guess we'll cross that bridge when we get there. And of course, we'd approach that

[0:52:59] Trustee Luckham: request with an open mind as well. I'm just going to comment, I'm inclined to leave the agenda the

[0:53:05] Trustee Luckham: way it is. And in fact, I responded to Mr. Brazier over the weekend, indicating that there will be

[0:53:12] Trustee Luckham: more opportunity for discussion and input from the public as we proceed. And it's hard to say

[0:53:20] Trustee Luckham: how the conversation tomorrow morning and early afternoon is going to inform our decision making

[0:53:25] Trustee Luckham: later in the afternoon but i think and then indeed we want to hear from people during the

[0:53:31] Trustee Luckham: town hall that evening and of course there's always an opportunity to consider um uh what

[0:53:38] Trustee Luckham: we hear in town hall during council so is there any other response to that uh suggestion or shall

[0:53:46] Trustee Luckham: Shall we just proceed with the agenda as presented for council?

[0:53:51] Trustee Luckham: I'm

[0:53:52] Trustee Fast: sorry, did you call?

[0:53:54] Trustee Luckham: You had your hand up?

[0:53:56] Trustee Fast: Yeah, sorry, I didn't hear what you said.

[0:53:58] Trustee Fast: Yes, thank you.

[0:54:00] Trustee Fast: I think it's worth thinking about.

[0:54:02] Trustee Fast: I didn't anticipate this much interest from the public in speaking to the policy statement during the public comments or the town hall part of our meeting.

[0:54:18] Trustee Fast: I would like to be able to take the public input into account as we make those kinds of decisions.

[0:54:26] Trustee Fast: But I also hear the Chair's point of view about let's leave the agenda the way it is.

[0:54:31] Trustee Fast: I think maybe if we, when we're at the, well, I don't know.

[0:54:38] Trustee Fast: I kind of, if we moved both of those to the following morning, both of the trustee motions,

[0:54:45] Trustee Fast: motions I think that would allow for a more informed discussion because we'd have the public

[0:54:49] Trustee Fast: who had chosen to weigh in once they learned about those motions we'd have that specific input to

[0:54:57] Trustee Fast: take into account in our decision so I think I would prefer anyway I would suggest that we move

[0:55:04] Trustee Fast: it to the following morning.

[0:55:09] Trustee Luckham: Trustee Patrick. I

[0:55:11] Trustee Patrick: mean my concerns are that either way it isn't

[0:55:19] Trustee Patrick: true public consultation by delaying the vote because we haven't been able to inform the public

[0:55:26] Trustee Patrick: of that it's too short of notice so um you know while i think there will be people definitely

[0:55:34] Trustee Patrick: speaking about this tomorrow night no no question um we would get you know either way we're going

[0:55:40] Trustee Patrick: to be criticism criticized on process and in the public's opinion of of this nature of this type of

[0:55:46] Trustee Patrick: you know debate that it looks like um so i'm sure it'll come up uh tomorrow morning and i think we

[0:55:53] Trustee Patrick: should be prepared for that uh discussion and either there will be a vote to move it or not

[0:55:58] Trustee Patrick: i don't know what will happen if a trustee will move to change it very

[0:56:04] Trustee Fast: good i'm convinced i'll

[0:56:05] Trustee Fast: withdraw my idea i just wanted to have a quick discussion about it because i've been thinking

[0:56:09] Trustee Fast: about it thank you right

[0:56:10] Trustee Luckham: well that's trust vice chair fast uh do appreciate your thoughtfulness

[0:56:16] Trustee Luckham: on this because indeed it is an important consideration and thank you uh vice chief patrick

[0:56:21] Trustee Luckham: of your your remarks and thank you dan for bringing it to us i'm going to be a little

[0:56:25] Trustee Luckham: bold here and just say that i was inclined to defer this at those motions to a point in time

[0:56:33] Trustee Luckham: in the future it wouldn't be on tuesday it would be at the next council meeting when we've had the

[0:56:39] Trustee Luckham: full opportunity to receive all of the information public and staff reporting on everything that

[0:56:46] Trustee Luckham: we've heard over the last two years with respect to this uh body of work that we're undertaking

[0:56:52] Trustee Luckham: which is very important um but let's just see how that uh unfolds uh tomorrow morning uh but

[0:56:59] Trustee Luckham: it's certainly ultimately it is a decision of council to determine the structure of the agenda

[0:57:03] Trustee Luckham: as they see fit and of course and then indeed take into the consequences of

[0:57:11] Trustee Luckham: taking an hour or more out of already totally full agenda on Wednesday when we

[0:57:18] Trustee Luckham: have the responsibility to also a serious legislative responsibility to

[0:57:24] Trustee Luckham: amend and adopt a budget by the end of this so if there's nothing further on

[0:57:33] Trustee Luckham: On this, I'm not hearing a necessity

[0:57:36] Trustee Luckham: to make any changes at this time.

[0:57:38] Trustee Luckham: Let's move along.

[0:57:40] Trustee Luckham: The first item we have

[0:57:42] Trustee Luckham: in the trust council meeting preparation

[0:57:45] Trustee Luckham: is a new piece of briefing on this 2050

[0:57:48] Trustee Luckham: virtual open house update at 6.4.1.

[0:57:53] Trustee Luckham: Director Frater, are you gonna take this one?

[0:58:01] Voice 5: Thank you, Chair.

[0:58:03] Voice 6: We're just bringing this to you

[0:58:04] Voice 6: to let you know how the event went.

[0:58:07] Voice 6: I believe it was quite successful. I was particularly impressed by the attendance.

[0:58:11] Voice 6: We had over 100 people at the beginning and we still had 75 people in attendance at nine o'clock

[0:58:16] Voice 6: at night. So I think it was success in that regard where people were able to ask their questions and

[0:58:22] Voice 6: receive answers. We did have a time limitation so we did not get to all of the questions but

[0:58:28] Voice 6: they are provided to you in the attachment here so you can see what was asked and have it just

[0:58:33] Voice 6: to inform your thinking as we move forward with the project. We are planning another open house

[0:58:37] Voice 6: for after first reading for opportunities for further questions then once there's an actual

[0:58:43] Voice 6: potential amended bylaw for people to comment on. And a big thanks to all the people who

[0:58:48] Voice 6: participated. It was a great event I think and they faced some difficult questions and handled

[0:58:54] Voice 6: them very well. So I'm happy to take questions and comments and feedback for future events.

[0:59:00] Trustee Luckham: all right vice chair Patrick I'm

[0:59:03] Trustee Patrick: just curious did do we have a limit on the number of potential

[0:59:09] Trustee Patrick: registrations or was it unlimited it

[0:59:11] Voice 6: was unlimited the webinar license we have can

[0:59:14] Voice 6: handle up to 500 people any

[0:59:18] Trustee Luckham: other questions so I do think we'll need a motion to advance

[0:59:23] Trustee Luckham: this briefing to council is that not correct yes

[0:59:26] Voice 6: that would be great if you wish to do that

[0:59:28] Trustee Luckham: so if there's a desire to advance this briefing and I'm certainly interested in that maybe I'll

[0:59:32] Trustee Luckham: make the motion um i move that the uh briefing uh islands uh 2050 virtual open house uh uh on

[0:59:40] Trustee Luckham: our agenda today be advanced uh to council for information uh trustee fast was seconded that

[0:59:48] Trustee Luckham: any discussion no so just remark uh thank you very much claire for this amazing work

[0:59:55] Trustee Luckham: and I really want to thank Lisa and Delaney.

[1:00:00] Trustee Luckham: for their contribution to that very successful event.

[1:00:04] Trustee Luckham: So thank you.

[1:00:05] Trustee Luckham: So I'll call for the vote.

[1:00:07] Trustee Luckham: All those in favor?

[1:00:10] Trustee Luckham: Any opposed, none opposed, that carries.

[1:00:13] Trustee Luckham: Excellent.

[1:00:13] Voice 6: And Chair, if I might,

[1:00:15] Voice 6: I could just acknowledge Gillian Nichols' work

[1:00:16] Voice 6: as well on this.

[1:00:17] Voice 6: There's a great deal of learning going on

[1:00:19] Voice 6: about how to administer these types of events

[1:00:22] Voice 6: within the organization.

[1:00:23] Voice 6: And we're gonna be documenting all the things

[1:00:25] Voice 6: that have been learned and sharing them with other staff

[1:00:27] Voice 6: around best practice.

[1:00:28] Voice 6: Between the Zoom logistics and the promotion,

[1:00:31] Voice 6: been quite an effort and I'm really proud of my team between the two consultations we've

[1:00:35] Voice 6: pulled off and then the logistics around this. So thank you.

[1:00:39] Trustee Luckham: Well thank you and thank you for mentioning Gillian. I would like to also say I'm also

[1:00:43] Trustee Luckham: very proud of your team and that I remarked to somebody this morning when I was talking

[1:00:49] Trustee Luckham: about the open house is that we have relatively new employees that have managed to look at

[1:00:55] Trustee Luckham: this very objectively and professionally without sort of a long history of working for the

[1:01:00] Trustee Luckham: on stress and of course your work as well contributing to that and have uh really uh

[1:01:05] Trustee Luckham: brought to us a very uh compelling uh story uh about uh our work associated with the policy

[1:01:12] Trustee Luckham: statement amendment so i've really enjoyed that what i consider to be a fresh uh look at this

[1:01:17] Trustee Luckham: compared to what we looked at years and years and years ago now okay so thank you to you and your

[1:01:23] Trustee Luckham: team um if there's nothing further um let's go to 7.1.3.1 local planning services uh david marley

[1:01:34] Trustee Luckham: you spoke to this briefly uh in your reporting out this is uh a more in-depth uh briefing on the uh

[1:01:43] Trustee Luckham: potential implementation of section eight uh protection david mullet over to you what is your

[1:01:49] Trustee Luckham: The

[1:01:49] Trustee Rogers: CAO has his hand up, sir.

[1:01:51] Trustee Rogers: Oh,

[1:01:52] Trustee Luckham: CAO Hotzenpiller.

[1:01:53] Trustee Luckham: So what's the expectation with this report?

[1:01:55] Trustee Luckham: Or, CAO Hotzenpiller, did you want to speak to something else?

[1:02:02] Voice 3: No, I'd like to speak to this report.

[1:02:04] Voice 3: And if David would give me leave, I would do a bit of an introduction prior to him speaking, if that's okay?

[1:02:11] Trustee Luckham: I think that's very appropriate.

[1:02:15] Voice 3: So David's ably prepared us a report.

[1:02:18] Voice 3: And I just want to provide the context by which you have it in front of you.

[1:02:21] Voice 3: Normally on a Monday before Trust Council, we don't have, we try to avoid having substantive pieces of work come because, Lord, the substantive pieces of work will be coming in the next few days.

[1:02:31] Voice 3: But you'll recall that Raincoast came to the Islands Trust and made a presentation.

[1:02:39] Voice 3: And during that presentation, at the end, they made a series of recommendations.

[1:02:42] Voice 3: And one of those recommendations was for the Islands Trust to pursue municipal tree cutting authority under Section 8.

[1:02:49] Voice 3: much like municipalities have and that passed so we now find ourselves the request was to ask the

[1:02:59] Voice 3: minister for that authority you know second thought might have been to receive this kind

[1:03:08] Voice 3: of reporting first and then consider the various implications of a strategy to extend the island's

[1:03:15] Voice 3: Trust after many many years of course authority over forest lands in some way but we are dealing

[1:03:23] Voice 3: with what we've been dealt with. Also you're aware that there's a variety of different initiatives

[1:03:30] Voice 3: at the Islands Trust around forestry that aren't combined in a complete strategy. Nevertheless we

[1:03:36] Voice 3: got a response back from the minister saying let's meet on March 18th and find out what you

[1:03:41] Voice 3: want to do with regard to tree protection? So we've got a short timeline and the challenge

[1:03:48] Voice 3: I think we've got, and in fact we could have some of this conversation now and some of it in fact

[1:03:52] Voice 3: we could go in camera if you wished, because it's the basis of potentially a negotiation with the

[1:03:58] Voice 3: province, is what are you wanting to communicate and ask of the minister on March 18th? And I'm

[1:04:09] Voice 3: actually a little less concerned about the the material in this report which is excellent um

[1:04:14] Voice 3: but that is informing chair luckham and anyone else who would be attending this meeting on march

[1:04:20] Voice 3: 8th with the minister the deputy minister and the assistant assistant deputy minister

[1:04:25] Voice 3: to delve into really what would be our applications of this on the ground

[1:04:30] Voice 3: right now we can only offer this we don't have a full project that we could present to the minister

[1:04:37] Voice 3: So I think the question is, there's two or three different approaches. What are the approaches that we'd like to take going into that meeting? And so we've got this supplemental material behind us.

[1:04:51] Voice 3: so I just wanted to say that I'm almost more concerned about process here as much as content

[1:04:59] Voice 3: and the process is today we're going to discuss this a little bit I expect so I think this is

[1:05:04] Voice 3: probably a 10 or 15 minute conversation because this will be your last time to discuss it

[1:05:09] Voice 3: a scheduled opportunity to discuss it before that meeting we would then take some notes and provide

[1:05:16] Voice 3: um following trust council where we've asked people to have this roundtable conversation

[1:05:22] Voice 3: we would condense those notes and claire myself and david would work to get something on monday

[1:05:27] Voice 3: or tuesday in front of chair luckham and anyone else you designate to go into that meeting

[1:05:30] Voice 3: there's two or three different approaches that we could take as we do it um and that's that so

[1:05:38] Voice 3: um you know we're doing some quick work on a long-term and important topic because the ministry

[1:05:46] Voice 3: is starting to respond to our um requests so i could talk more but um um i could turn it over

[1:05:54] Voice 3: for to david for a brief overview and i think what he's going to say in his overview is that

[1:05:59] Voice 3: um certainly when raincoast made their presentation it was uh you know this is an option

[1:06:07] Voice 3: um i don't think what was provided was an in-depth analysis and this is the beginnings

[1:06:13] Voice 3: of a more in-depth analysis whether this power this power with other powers or other powers

[1:06:20] Voice 3: would be the best way to get to where the islands trust wants to wants to go and indeed where does

[1:06:26] Voice 3: the islands trust want to go with regards to um control over forestry lands so uh david uh yes

[1:06:35] Voice 2: thank you a

[1:06:36] Voice 3: brief overview yeah

[1:06:37] Voice 2: through the chair i just want to highlight uh realize that you only

[1:06:41] Voice 2: received this late friday and it wasn't written until friday so there's any typos in there my

[1:06:46] Voice 2: apologies the thing i'd like to just comment is that the restrictions on the um the tree cutting

[1:06:55] Voice 2: bylaws or tree protection bylaws is very similar to the limitations for development permits so

[1:07:02] Voice 2: this is not going to solve the issue of pmfl land or woodlots or crown lands and in the islands

[1:07:09] Voice 2: trust area that i think is important because crown lands includes road right-of-ways so all the road

[1:07:15] Voice 2: right-of-ways on the islands would not be subject to the tree protection bylaw we're in a municipality

[1:07:23] Voice 2: the municipality generally owns all the road right-of-ways mostly they own the parks mostly

[1:07:28] Voice 2: or the regional district does so the the bylaws in the municipalities would apply to their road

[1:07:35] Voice 2: right-of-ways. The exception of things like numbered highways, like Highway 17, Highway 1,

[1:07:41] Voice 2: those kinds of things. So that's the one thing I just want to get across to you. The second

[1:07:47] Voice 2: is there's a lot of overlap with what you can do with the tree protection by-law in a development

[1:07:51] Voice 2: permit area. The difference is a tree protection by-law is not limited by the justification and

[1:08:00] Voice 2: the reasons for an establishment of a development permit area. So in a DPA for example you would have

[1:08:06] Voice 2: a requirement to protect a hazard area for example or to protect the ecosystem like an

[1:08:16] Voice 2: endangered species and that could be a reason then you set up your tree protection for that purpose

[1:08:22] Voice 2: or your vegetation protection. Under the Section 8 by-law you could have the protection for any reason

[1:08:29] Voice 2: and in municipalities it's generally for a variety of reasons some of them are that the trees form

[1:08:36] Voice 2: part of the character of the neighborhood or the trees are reducing the heat in the neighborhood

[1:08:42] Voice 2: they're providing shade or just for aesthetic reasons that they want the trees to be maintained

[1:08:48] Voice 2: so it's pretty much more open on the rationale and the bylaw itself unlike a development permit

[1:08:56] Voice 2: it could have a variety of means in it on how you do those protections so if you look at a tree

[1:09:02] Voice 2: protection bylaw and the city of victoria has a very extensive one there's a whole variety of

[1:09:09] Voice 2: things that they've included in there and in certain situations you require a permit to do

[1:09:15] Voice 2: something such as pruning certain types of trees or certain trees of certain size or locations

[1:09:21] Voice 2: So it can get really, really complicated.

[1:09:25] Voice 2: And then I think the final thing I'd like to comment on is that it would require some administration.

[1:09:32] Voice 2: This is not something that could be done by the planners.

[1:09:37] Voice 2: It's not really planning. This is tree protection.

[1:09:40] Voice 2: So you would likely need some kind of expertise in that area, such as an arborist or somebody who knows about trees and what the effects of some of these policies are.

[1:09:55] Voice 2: And then, of course, a whole system to administrate. If it's a permitting process, then a means to take in the permits, to process the permits and issue the permits.

[1:10:05] Voice 2: And these would be done at a staff level with an appeal to the local trust committee, for example, if a person disagreed with the staff decision.

[1:10:17] Voice 2: So those are a few things to keep in mind.

[1:10:20] Voice 2: So the briefing just kind of highlights if we had the authority, then how we would use it or what kinds of things we would have to do.

[1:10:33] Voice 2: I've included an appendix which is an excerpt from a 2020 report to trust council

[1:10:40] Voice 2: and the information is compiled mainly by uh and uh because you're uh our regional planning manager

[1:10:48] Voice 2: at the time in the north and this kind of just takes you through a little bit more detail about

[1:10:53] Voice 2: the benefits the risk and a few other things so I thought that was worth including in here

[1:10:59] Voice 2: so i'll leave it at that and try and answer some questions but this as the ceo indicated is to help

[1:11:05] Voice 2: to provide you a little bit more context about the practical implications of taking on that section

[1:11:13] Voice 2: 8 authority to regulate trees and the limitations around it thank you okay

[1:11:20] Trustee Luckham: thank you david and thank

[1:11:22] Trustee Luckham: you ceo for bringing this here and the objective of preparing us for this meeting with the minister

[1:11:30] Trustee Luckham: um we really haven't had an opportunity to discuss this at all um you will note um and i think that

[1:11:39] Trustee Luckham: was really a tip from the cao that i should that maybe recall actually about including the

[1:11:46] Trustee Luckham: opportunity for seeking clarity from council about what this actually means to council because indeed

[1:11:52] Trustee Luckham: Indeed, we had an opinion which Council supported, which, as the CAO has said, was not an in-depth

[1:12:00] Trustee Luckham: analysis.

[1:12:02] Trustee Luckham: And so I think to inform that conversation into the Minister, we need to also hear from

[1:12:07] Trustee Luckham: Council.

[1:12:07] Trustee Luckham: It does strike me that, David, you kind of need to have the elevator speech here that's

[1:12:13] Trustee Luckham: like two minutes long that captures some of the essence of the things that you just said

[1:12:18] Trustee Luckham: there to help inform a roundtable conversation with council on thursday i don't know if that's

[1:12:24] Trustee Luckham: possible for you or not um but and i'll just add and i'll go over to the vice chairs here

[1:12:30] Trustee Luckham: just want to add that i think that that ross you and i at a minimum um and maybe david should have

[1:12:36] Trustee Luckham: a conversation before going into the minister and whomever is going to join us for that meeting so

[1:12:41] Trustee Luckham: that we're clear about what page we're on uh we obviously want to know what the ministry's

[1:12:47] Trustee Luckham: interested is is in supporting us with this but we also need to advise them that this is a work

[1:12:53] Trustee Luckham: in progress and we would obviously bring back a more detailed ask at some point in the future

[1:12:57] Trustee Luckham: so maybe i'll just go to the cao and my

[1:13:00] Trustee Luckham: comments and then i'll go to vice chairs so

[1:13:03] Voice 3: thank um a

[1:13:05] Voice 3: couple of things one you ec is also being tasked with the five other elements around forestry that

[1:13:12] Voice 3: were recommended by rain coast so that sits on your table and you you've received one report

[1:13:18] Voice 3: which went to trust council and then it came back um for for your monitoring so uh there's that in

[1:13:25] Voice 3: the background i think out of this meeting today you have to decide whether it's yourself or any

[1:13:29] Voice 3: additional elected official representative from um wishes to or you wish to have support you at

[1:13:35] Voice 3: that meeting um we can do a very brief whether it's myself or david um uh intro um here but i

[1:13:46] Voice 3: think tremendous detail will not get us where what we need to go and then really when you want to

[1:13:52] Voice 3: voice a couple of different strategies for actually having that conversation um uh you know

[1:13:58] Voice 3: know I could riff off two or three of them right now but it is you know you're being asked to ask

[1:14:05] Voice 3: the minister on behalf of trust council but trust council hasn't given you a ton of robust depth

[1:14:10] Voice 3: around which particular direction so who's to attend and whether you agree that on Monday and

[1:14:16] Voice 3: Tuesday we would have an attempt to work through three or four points it's a half hour discussion

[1:14:23] Voice 3: there'll be a bit of get to know you even though you know the minister but then I'd say

[1:14:28] Voice 3: 15 minutes so you really need to have three or four points to to discuss yep

[1:14:34] Trustee Luckham: okay understood vice-chairs who I guess question the leading one who wants to

[1:14:41] Trustee Luckham: join in this meeting or who can I know it's conflicting with one or more of you

[1:14:45] Trustee Luckham: and your meeting schedule already and so that and do you have any remarks anybody

[1:14:52] Trustee Luckham: Anybody want to go first?

[1:14:55] Trustee Luckham: Sue Ellen Fast.

[1:14:58] Trustee Fast: Yeah, thank you for this.

[1:14:59] Trustee Fast: I am available on the 18th,

[1:15:03] Trustee Fast: but I will say I don't have any experience with PMFL

[1:15:08] Trustee Fast: on any of the islands that I've been involved with

[1:15:11] Trustee Fast: that were on Bowen Island.

[1:15:12] Trustee Fast: And I have a funny situation being involved in Bowen Island,

[1:15:14] Trustee Fast: which is a municipality and does not have

[1:15:17] Trustee Fast: a tree cutting bylaw or anything

[1:15:23] Trustee Fast: that uses that authority um so i'm but i'm up on the industrial logging sort of side of things and

[1:15:30] Trustee Fast: i'd be happy to speak to uh that kind of thing is this our first meeting with this ministry

[1:15:37] Trustee Luckham: uh yeah yeah

[1:15:39] Trustee Fast: okay so it'd be just good to uh thank you okay and uh i just wanted to put forward a few

[1:15:46] Trustee Fast: few thoughts um is that i uh i think a um what i've seen when this idea of a tree um cutting

[1:15:55] Trustee Fast: bylaw comes forward on bowen which it has a couple of times is it gets a lot of pushback partly for

[1:16:01] Trustee Fast: the reasons that are in this report but mostly because people are thinking about the alders

[1:16:05] Trustee Fast: growing quickly on their property and uh how am i going to keep it out of the um from taking down

[1:16:11] Trustee Fast: my driveway or fallen on my roof. However, I think I can see the need for something like this

[1:16:24] Trustee Fast: regarding villages. Snug Cove, for example, where the ferry comes in, the tall evergreen trees have

[1:16:32] Trustee Fast: been slowly decreasing over time especially as buildings get bigger and the character of the

[1:16:43] Trustee Fast: cove of the landing place of the gateway to the island is changing so that might be a development

[1:16:50] Trustee Fast: permit area that could use some tree cutting and bylaw in some of the islands that I'm more

[1:16:57] Trustee Fast: familiar with as well as Bowen. When there's a big project like is coming to us as a delegation on

[1:17:07] Trustee Fast: Denman Island which is a affordable housing project with 20 units big block of a building

[1:17:13] Trustee Fast: will we have any way to make sure that if perhaps a big tree or two were left

[1:17:21] Trustee Fast: large developments like Kate's Hill or Cowan Point here on Bowen Island which took up

[1:17:26] Trustee Fast: big chunks of the island I remember one of those back in the day like 20 years ago was

[1:17:31] Trustee Fast: uh described as being a um uh a neighborhood within a forest but right now it looks a lot more

[1:17:40] Trustee Fast: like um Caulfield in West Vancouver you know um so when those things come forward um big

[1:17:50] Trustee Fast: developments and then the bit about individual trees or iconic trees or I know there's some

[1:17:56] Trustee Fast: protection already for trees that have a heron nest in them but uh eagle nesting trees other

[1:18:02] Trustee Fast: kinds of uh particular trees that bring something special are part of the unique amenity of an

[1:18:08] Trustee Fast: island some might say can we protect those it would be good to have the tools i think it would

[1:18:13] Trustee Fast: be good to get the tools thank you anybody

[1:18:17] Trustee Luckham: else uh just my screen here trustee patrick over to you

[1:18:23] Trustee Luckham: i

[1:18:26] Trustee Patrick: kind of look at this as sort of a chicken and egg thing um it it's clear that we have to do a

[1:18:33] Trustee Patrick: lot more work to figure out how a tree cutting bylaw could or would or should be be used i think

[1:18:39] Trustee Patrick: of you know we have lots of uh neighborhoods like magic lake and others that are very dense

[1:18:46] Trustee Patrick: suburban subdivisions and that would be good to that I know I live in a subdivision that has a

[1:18:57] Trustee Patrick: covenant that you can't cut a tree within a certain amount of meters to the property line

[1:19:01] Trustee Patrick: that's greater than a certain diameter and you can't cut species scary oak trees at all

[1:19:08] Trustee Patrick: but so I would almost look at the meeting as if there's zero appetite to go this direction then

[1:19:15] Trustee Patrick: then that's a good sign to know from the province,

[1:19:18] Trustee Patrick: then we shouldn't be doing the work.

[1:19:19] Trustee Patrick: So I think that, to me, it would be showing them

[1:19:23] Trustee Patrick: that we would be committed to wanting to do this work

[1:19:25] Trustee Patrick: before proceeding too deep into the conversation.

[1:19:32] Trustee Patrick: But if they're, like I said, if they have zero interest,

[1:19:35] Trustee Patrick: then we don't need to even consider doing that work.

[1:19:38] Trustee Patrick: So I think there is some benefit to getting that clarity

[1:19:43] Trustee Patrick: without having to you know and then um if if trust council is serious about this then you're right it

[1:19:50] Trustee Patrick: needs to become a project and there is a lot of work that would have to be done to to do that so

[1:19:54] Trustee Patrick: um that's sort of how i think is maybe just it's a fact-finding mission of where the interest lies

[1:20:01] Trustee Patrick: before we go and ask the question of do we make this a project yeah

[1:20:06] Trustee Luckham: uh thank you trustee fast i

[1:20:08] Trustee Luckham: I agree with you completely there.

[1:20:10] Trustee Luckham: Trustee Rogers.

[1:20:13] Trustee Rogers: Thanks very much.

[1:20:18] Trustee Rogers: Here's the way I see this is we've had a number

[1:20:21] Trustee Rogers: of situations arise on a variety of different islands

[1:20:26] Trustee Rogers: where tree cutting or in some cases,

[1:20:32] Trustee Rogers: the evisceration of forest lands has occurred.

[1:20:37] Trustee Rogers: And a lot of times people put their hand up and say,

[1:20:39] Trustee Rogers: say what are you going to do about this you know why are you you know what's the trust going to do

[1:20:45] Trustee Rogers: and we often bear the brunt of that and i know trustee patrick vice chair patrick would of course

[1:20:50] Trustee Rogers: be very familiar with that as it as it raised its head uh on salt spring and as as constant

[1:20:58] Trustee Rogers: communication and i've had it a bit on my island and um and i recognize that there are limitations

[1:21:03] Trustee Rogers: limitations to this. I mean, if I had a choice, I would rather have some resolution to the PMFL

[1:21:09] Trustee Rogers: issue than this, but that, I'm not sure it's a choice. So I'm going to just be a bit naive for

[1:21:16] Trustee Rogers: a moment and ask that the, knowing the limitations that are there, we're just going to ask this

[1:21:21] Trustee Rogers: question is, why would our message be any more sophisticated than, look, give us another tool

[1:21:29] Trustee Rogers: in our toolbox. And because we all know that if any tree cutting process was started by a local

[1:21:38] Trustee Rogers: trust committee who have the legislative authority to do this, impose this sort of thing, there's

[1:21:44] Trustee Rogers: going to be a robust local process to define what it looks like, how it looks, what the limitations

[1:21:52] Trustee Rogers: are. If you introduce it on Thetis or Salt Spring or Maine or anywhere, there's going to be an

[1:21:58] Trustee Rogers: an incredibly robust local conversation so so i guess i guess maybe it's a bit of a naive

[1:22:05] Trustee Rogers: congress question but my question would be why why is our message any more sophisticated than that

[1:22:11] Trustee Rogers: good

[1:22:13] Trustee Luckham: question dan and i see the cao is nodding his head um go ahead sir well

[1:22:21] Voice 3: yeah just even in

[1:22:22] Voice 3: this conversation you're starting to land on um um a reinterpretation of a desire of trustees

[1:22:30] Voice 3: trustees to have some ability to make a difference um on the ground um and you know probably if you

[1:22:40] Voice 3: talked more i get the sense that i've never talked to a trustee who has a concern about

[1:22:45] Voice 3: a tree on someone's property but i have talked with them about landscape level clear-cutting

[1:22:52] Voice 3: industrial work on you know above a certain size and you don't have an ability to affect that and

[1:23:04] Voice 3: you want some ability to to keep the continuity and all of the integrity across the whole

[1:23:14] Voice 3: region in terms of forestry so yeah I think this is even this is informative just these

[1:23:22] Voice 3: these these ideas right here okay

[1:23:26] Trustee Luckham: um i noticed that my battery is starting to wane here and um

[1:23:32] Trustee Luckham: just want to comment that um obviously one of the questions that may or may not be posed to you

[1:23:38] Trustee Luckham: hudson pillar is um how does this fit in with the legislative amendments that we've already asked

[1:23:43] Trustee Luckham: for um are we risking or deferring any of that work in light of this or is this a relatively

[1:23:49] Trustee Luckham: as Dan has characterized we're just asking for another tool is this actually a relatively easy

[1:23:55] Trustee Luckham: request it was not on our list before so we haven't gotten opinion uh from yeah I

[1:24:03] Voice 3: think I think um

[1:24:04] Voice 3: just from um a perspective point of view I would recommend going in and saying our amendments have

[1:24:10] Voice 3: not had traction two years later and more are coming and this is one of them

[1:24:16] Voice 5: um

[1:24:17] Voice 3: and this is

[1:24:20] Voice 3: this council's expression um of where they want to go

[1:24:24] Trustee Luckham: right yeah

[1:24:28] Voice 3: so i i wouldn't tie them together

[1:24:30] Voice 3: because there's not as there is some work going on and you know we're getting some little updates

[1:24:35] Voice 3: and stuff but if i understand your question is this going to impact our our others if you got

[1:24:41] Voice 3: this this would dwarf the material um value of the of the other um requests we've made other than um

[1:24:50] Voice 3: amending the language to include first nations in part three which is supported by the province

[1:24:56] Voice 3: right

[1:24:58] Trustee Luckham: all right so um i want to actually kind of move along if i can and trustee fast yeah i just

[1:25:07] Trustee Fast: had one more thing to add is that um it would also give us a tool to connect other big protected

[1:25:14] Trustee Fast: protected parcels, or other crown or forestry parcels, that connectivity part of protecting process ecological processes and ecosystems, rather than just fragmented places, I think is significant as well.

[1:25:33] Trustee Fast: And I just want to flag on. I don't know, Bowen here we've got.

[1:25:36] Trustee Fast: but I didn't even talk about it because it's so fresh is angst around

[1:25:41] Trustee Fast: cutting one tree down in the cove. Well, actually a bunch of trees,

[1:25:45] Trustee Fast: but one big Douglas fir that had been left and then later had to come down

[1:25:51] Trustee Fast: for the fire hall and man, am I catching it on the trail.

[1:25:54] Trustee Fast: So I think people's hearts are more with trees now than they perhaps used to

[1:26:00] Trustee Fast: be, but even individual trees can make a big difference in a community.

[1:26:06] Trustee Fast: i support these ideas that's good right

[1:26:09] Trustee Luckham: okay um so let's try and have a conversation um so it

[1:26:15] Trustee Luckham: sounds to me like what i heard is sue ellen fast and myself and the ceo um i didn't hear

[1:26:20] Trustee Luckham: quite

[1:26:20] Trustee Rogers: prepared to go i'm free that day i put it in my diary when the when it was flagged it's up

[1:26:25] Trustee Rogers: it's up to you know i think you always want to be strategic about how many people you take

[1:26:30] Trustee Rogers: um so i don't know what the if there's any recommendation but i'm quite prepared to go

[1:26:36] Trustee Rogers: i know that i don't know about vice chair patrick that's coming i have a

[1:26:40] Trustee Patrick: meeting in the morning on

[1:26:42] Trustee Patrick: what time is it on the 18th i

[1:26:44] Trustee Luckham: think it's before lunch i think

[1:26:47] Voice 3: it's 11 30. i'd recommend probably

[1:26:49] Voice 3: one you know because it's a zoom and it gets confusing chair luckman perhaps one or even

[1:26:56] Voice 3: perhaps maybe two but I don't know know whether you need all EC for this meeting

[1:27:01] Voice 3: I

[1:27:02] Trustee Patrick: have a meeting that goes till 12 30 yeah

[1:27:05] Trustee Luckham: so we'll be finished by then um so trustee Patrick

[1:27:09] Trustee Luckham: trustee vice chairs uh who do you want to support going I support the notion of having fewer people

[1:27:15] Trustee Luckham: in the room

[1:27:16] Trustee Fast: yeah I think that's a good idea I withdraw my offer hearing that Dan is available

[1:27:21] Trustee Fast: oh

[1:27:21] Trustee Luckham: there you go Dan congratulations we don't need a motion for this do we see

[1:27:26] Trustee Luckham: you I

[1:27:27] Voice 3: don't think so well

[1:27:30] Trustee Luckham: then let's continue on we're gonna jump right the

[1:27:34] Trustee Luckham: way down to LTC chairs reports on local advocacy topics unless there's something

[1:27:41] Trustee Luckham: really pressing I'd like to move on to correspondence vice-chairs anything on

[1:27:45] Trustee Luckham: advocacy no okay i

[1:27:48] Trustee Fast: have one i have one sorry um just i wanted to let people know that on hornby

[1:27:53] Trustee Fast: island uh the recent um i guess it's an online petition those form letters that were coming along

[1:28:01] Trustee Fast: about trustees please don't uh anyway 35 over 35 of them were from hornby signed by hornby it wasn't

[1:28:09] Trustee Fast: all salt spring so there's um traction and somewhere from denman somewhere from

[1:28:16] Trustee Fast: uh gabriola south penders just had a couple or one each thank you okay

[1:28:23] Trustee Luckham: thank you um so then i'm

[1:28:26] Trustee Luckham: going to move on to correspondence now and this is a little bit so there's quite a lot i think 13

[1:28:32] Trustee Luckham: or 14 at the end including the ones that came in late um i think that the most part of the majority

[1:28:40] Trustee Luckham: of this just needs to be forwarded to council.

[1:28:43] Trustee Luckham: And so I think what I would like to do

[1:28:47] Trustee Luckham: is run on the assumption

[1:28:48] Trustee Luckham: that these would be forwarded to council,

[1:28:50] Trustee Luckham: unless there's ones that the trustees,

[1:28:52] Trustee Luckham: vice chairs want to speak to

[1:28:54] Trustee Luckham: and or take some different direction at this time.

[1:28:58] Trustee Luckham: I'll just mention on the Jacinthe Eastwick item there,

[1:29:03] Trustee Luckham: I have been in communication with her.

[1:29:06] Trustee Luckham: and in fact, CEO, I owe her a response at this point, we decided to defer responding more

[1:29:14] Trustee Luckham: directly about any actions that we may or may not have taken until we had an opportunity to

[1:29:19] Trustee Luckham: reflect on whether this was a singular incident or there was more than one. And it certainly

[1:29:24] Trustee Luckham: appears to be a singular incident for some unknown reason. And I want to respect that

[1:29:31] Trustee Luckham: that that person felt violated

[1:29:35] Trustee Luckham: is probably the word to use there.

[1:29:37] Trustee Luckham: And so we had to provide a level

[1:29:40] Trustee Luckham: of serious consideration of this concern.

[1:29:44] Trustee Luckham: But at this point, we haven't seen anything else.

[1:29:47] Trustee Luckham: So it's an unfortunate set of circumstances.

[1:29:51] Trustee Luckham: So, as I said, advancing all of this information,

[1:29:55] Trustee Luckham: probably by email to the council would be.

[1:30:00] Trustee Luckham: that unless there's something that shouldn't be um and so i'll just go to vice chairs and ask you

[1:30:04] Trustee Luckham: about those items 1 through 14 it is now um if you wish to speak to any of them firstly pass

[1:30:11] Trustee Fast: i just wanted to speak briefly thank you chair to item 9.4 this is just a news release about ice tea

[1:30:19] Trustee Fast: the um investment whatever uh this is the rural funding eligibility and um if executive committee

[1:30:28] Trustee Fast: committee decides to write a thank you letter because Salt Spring and the Southern Gulf

[1:30:32] Trustee Fast: Islands are now eligible for the various ice tea projects, if we send a thank you letter

[1:30:39] Trustee Fast: I would like it to support Bowen's request because Bowen was not on that list, however

[1:30:46] Trustee Fast: Bowen has received eligibility, one-time eligibility for one of the programs and right now and

[1:30:54] Trustee Fast: And at the last council meeting, Bowen passed a resolution to direct staff to initiate discussions

[1:31:01] Trustee Fast: with provincial staff to have Bowen Island permanently included in the ICT for future

[1:31:05] Trustee Fast: funding opportunities.

[1:31:07] Trustee Fast: So my question is, would we like to write a thank you letter?

[1:31:12] Trustee Fast: And if so, could support for Bowen be included?

[1:31:18] Trustee Fast: Thank you.

[1:31:19] Trustee Luckham: All right.

[1:31:20] Trustee Luckham: Thank you.

[1:31:20] Trustee Luckham: I should just mention that I did have a conversation with Director Frieder on this, and she has

[1:31:28] Trustee Luckham: since spoken with ministry staff, and the indication is from ministry staff that they've

[1:31:34] Trustee Luckham: considered this carefully, and I would say probably it's not clear to them the applicability

[1:31:40] Trustee Luckham: of the ICT program to Bowen Island, and so that probably needs more conversation, but

[1:31:48] Trustee Luckham: but I think initially at this point,

[1:31:50] Trustee Luckham: we should certainly be sending a thank you letter

[1:31:52] Trustee Luckham: and I would put a motion to that effect.

[1:31:55] Trustee Luckham: I think how much we wanna consider promoting Bowen Island

[1:32:00] Trustee Luckham: further in that respect,

[1:32:01] Trustee Luckham: I think we'd have to want to do with Bowen Island

[1:32:04] Trustee Luckham: in understanding their unique situation

[1:32:07] Trustee Luckham: within Metro Vancouver.

[1:32:09] Trustee Luckham: So a motion to write a letter of thanks to the ministry

[1:32:16] Trustee Luckham: would be appreciated I think.

[1:32:19] Trustee Fast: I'll move that. Trustee Rogers you've got your hand

[1:32:23] Trustee Fast: up. Okay then I'll move it.

[1:32:28] Trustee Luckham: Make a motion formally speak it out so that it's clear

[1:32:32] Trustee Luckham: to the public.

[1:32:33] Trustee Fast: Okay then I would like to move that a thank you letter be sent to

[1:32:38] Trustee Fast: the BC government regarding expansion of the ice tea project or program to

[1:32:45] Trustee Fast: to include eligibility for the Southern Gulf Islands.

[1:32:49] Trustee Fast: Right, so move to a seconder.

[1:32:51] Trustee Luckham: Oh, and, go ahead.

[1:32:54] Trustee Fast: I'll wait until this one goes.

[1:32:56] Trustee Luckham: I've got a

[1:32:56] Trustee Luckham: second for it.

[1:32:58] Trustee Luckham: Okay, so you're gonna make a separate motion.

[1:33:00] Trustee Luckham: So seconded by Trustee Patrick.

[1:33:02] Trustee Luckham: Is there any further discussion?

[1:33:05] Trustee Luckham: I just wanna actually acknowledge,

[1:33:07] Trustee Luckham: I think this is an important acknowledgement,

[1:33:08] Trustee Luckham: is the Salt Spring Island community actually really rose up

[1:33:12] Trustee Luckham: and provided also supporting material on this

[1:33:14] Trustee Luckham: as well as MLA Olsen, and so that was a real group effort to advance this and to acknowledge that.

[1:33:23] Trustee Luckham: So, I'll call for the, oh, okay, so Trustee Pat, the motion.

[1:33:28] Trustee Patrick: It was Francine Carlin,

[1:33:30] Trustee Luckham: it was a

[1:33:30] Trustee Patrick: one-woman show that created this to become what it is, and

[1:33:36] Trustee Patrick: she's amazing. Okay.

[1:33:38] Trustee Patrick: Can

[1:33:39] Trustee Fast: I also say, you know, we can refer to the letter that we, the Islands Trust Pat, motion

[1:33:44] Trustee Fast: motion that Trust Council sent in in or Trust Council passed a motion in the previous term

[1:33:49] Trustee Fast: asking for eligibility for Bowen and various other islands to be eligible for various

[1:33:57] Trustee Fast: rural programs and I can forward that if needed.

[1:34:01] Trustee Luckham: Well staff have that and I'm sure and we will

[1:34:04] Trustee Luckham: definitely acknowledge that I'll be working with that so I'm going to move to ask to call

[1:34:11] Trustee Luckham: all the questions, all those in favor?

[1:34:14] Trustee Luckham: Any opposed, none opposed, thank you everybody.

[1:34:17] Trustee Luckham: So did you have something else Vice Chair Fast on this?

[1:34:21] Trustee Fast: Yes, I'd like to move that support

[1:34:26] Trustee Fast: for Bowen Island Municipal Council's recent motion

[1:34:32] Trustee Fast: to direct, to initiate discussions

[1:34:39] Trustee Fast: to have Bowen permanently included in ICT for future funding opportunities be included.

[1:34:50] Trustee Luckham: That's a little bit of a disconnected motion at this point.

[1:34:56] Trustee Luckham: And to be honest, I would actually like us to consider that as a separate thing to actually

[1:35:01] Trustee Luckham: see what the motion in the discussion was. Perhaps it would be better to bring this up

[1:35:05] Trustee Luckham: I can't

[1:35:06] Trustee Fast: hear you sorry I'm having trouble hearing your you'd

[1:35:10] Trustee Luckham: like to see

[1:35:11] Trustee Fast: what happens at trust

[1:35:11] Trustee Fast: council is that what you said no

[1:35:13] Trustee Luckham: um that um I think I would like to have a conversation in a

[1:35:16] Trustee Luckham: future EC with respect to us having the opportunity to see exactly what it is that Bowen is asking for

[1:35:22] Trustee Luckham: be in a better prepared position to uh figure out how we're going to advance this in conjunction

[1:35:29] Trustee Luckham: with Bowen fair enough I'll

[1:35:32] Trustee Fast: bring something to a future

[1:35:32] Trustee Luckham: EC meeting yeah is that all right with the

[1:35:35] Trustee Luckham: the vice chairs thank you um so that said is there anything else on the correspondence list

[1:35:41] Trustee Luckham: that needs alternative action other than forwarding to council trustee rogers uh

[1:35:46] Trustee Rogers: two things sir um

[1:35:48] Trustee Rogers: one is i just want to be clear this this particular letter from from uh jacinthe stick is not related

[1:35:55] Trustee Rogers: to the issue that you flagged which is the one where she complained that she this is a separate

[1:36:00] Trustee Rogers: separate correspondence where she's simply taking a position related to the trust policy statement

[1:36:05] Trustee Rogers: and it would be appropriate to forward to trust counsel but it's not the same issue as the one

[1:36:10] Trustee Rogers: that that she's flagged in her email about feeling like somebody else was sending her correspondence

[1:36:15] Trustee Rogers: just so you're aware oh

[1:36:18] Trustee Luckham: when i looked at that i thought that she started it out her preamble to

[1:36:22] Trustee Luckham: her opinion did indicate that she was surprised to find that she had been uh so i'm i'm sorry if

[1:36:30] Trustee Luckham: I misinterpreted that maybe I've got the correspondence confused no

[1:36:34] Trustee Rogers: yeah she she's

[1:36:35] Trustee Rogers: talking about the graph that was put out the second thing is I frankly am not seeing what

[1:36:43] Trustee Rogers: what 9.6 why that's a trust council matter and it seems to me it's specifically related to

[1:36:51] Trustee Rogers: Liskiti Island um and and uh it's a very interesting letter and I read it with some

[1:36:58] Trustee Rogers: interest from Mr. Hopwood. He's clearly done a lot of research related to the issue of this,

[1:37:03] Trustee Rogers: but I'm not quite seeing why it would be referred to press count.

[1:37:10] Trustee Luckham: No, I

[1:37:11] Trustee Luckham: agree with that. And that's why I'm providing the opportunity here. So I think

[1:37:17] Trustee Luckham: I see some nodding. And 9.6 then should be considered for information by executive committee

[1:37:24] Trustee Luckham: I think

[1:37:26] Trustee Rogers: so I mean it's an interest as I said it's a very interesting and informative and I think

[1:37:32] Trustee Rogers: informed letter but it's uh it's pretty related to Laskiti and what wider so yes I would move that

[1:37:40] Trustee Rogers: all of the remaining correspondence except 9.6 be referred to trust them

[1:37:46] Trustee Luckham: thank you very much Dan

[1:37:47] Trustee Luckham: uh seconded by trustee Patrick any further discussion

[1:37:51] Trustee Luckham: all those in favor oh yes sir

[1:37:54] Trustee Luckham: oh i'm sorry ceo hudson bad timing

[1:37:57] Trustee Luckham: no

[1:37:58] Voice 3: bad timing i was going to

[1:38:00] Voice 3: ask after you voted sorry you go ahead apologies all

[1:38:04] Trustee Luckham: those in favor um that that carries uh ceo

[1:38:08] Trustee Luckham: hudson did you have some yeah

[1:38:10] Voice 3: just how is that to be done laurie um is that um an addition to

[1:38:16] Voice 3: the agenda or is that just correspondence in a a combined package of pdfs or how is that going

[1:38:24] Voice 3: forward yeah

[1:38:26] Voice 1: i would put them together as a combined pdf package um for the correspondence

[1:38:31] Voice 1: and there's also of course the 2050 report that's going forward as well so two separate separate

[1:38:37] Voice 1: pdfs i think and itemized in detail yeah

[1:38:42] Trustee Luckham: two separate pdfs to be and one labeled correspondence

[1:38:45] Trustee Luckham: correspondence late correspondence and the other the 2050 thing i think is appropriate so they're

[1:38:50] Voice 3: just received by trustees they're not received as part of the package associated with trust council

[1:38:55] Voice 3: no

[1:38:55] Trustee Luckham: i don't i think

[1:38:56] Trustee Luckham: it just goes out as an email yeah okay

[1:38:58] Voice 3: okay

[1:38:59] Trustee Luckham: is that all right with everybody

[1:39:00] Trustee Luckham: everybody's common understanding brilliant so then that brings us to review an amendment to

[1:39:06] Trustee Luckham: the current work program that's essentially what we've got in front of us any suggestions

[1:39:10] Trustee Luckham: otherwise we'll receive it information our next meeting is scheduled for March

[1:39:16] Trustee Luckham: 24th although we're gonna have a meeting with the minister on the 18th and I

[1:39:20] Trustee Luckham: would like to have at least a briefing prior to that make sure that we're up to

[1:39:25] Trustee Luckham: date and we don't have anything else here today I'm grateful for the any

[1:39:33] Trustee Luckham: further business today it's

[1:39:36] Voice 6: director Frieder if I might just add one thing

[1:39:38] Voice 6: before we end please i just wanted to let executive committee know that there's going to

[1:39:43] Voice 6: be a minor change to the council agenda um for tomorrow morning um at the beginning of the day

[1:39:47] Voice 6: when i'm providing introductory remarks we're going to take some time to have chief bill williams

[1:39:51] Voice 6: come in and do an acknowledgement so i just wanted to let you know there wasn't really a spot on this

[1:39:55] Voice 6: agenda to note that i just wanted to make you aware of that minor change to tomorrow morning

[1:40:00] Trustee Luckham: right thank you for that claire and indeed that was something that was uh suggested as a

[1:40:05] Trustee Luckham: possibility and um the small group of us decided uh on that briefing introduction that that would

[1:40:14] Trustee Luckham: help facilitate setting uh uh uh the the day up for us um and we've sort of asked for that thinking

[1:40:22] Trustee Luckham: about the generations ahead and uh uh that sort of thing so that trusting that that doesn't upset

[1:40:29] Trustee Luckham: said anybody but I think it's a good way to start the day

[1:40:31] Trustee Rogers: Mr. Chair I

[1:40:33] Trustee Rogers: just have Mr. Chair I just

[1:40:35] Trustee Rogers: have one thing I just wanted to offer to you I know it's it's a complicated preparation and

[1:40:41] Trustee Rogers: there's lots if there's anything at any time that you would need like some assistance with related

[1:40:47] Trustee Rogers: to chairing the meeting or working your way through the agenda please don't hesitate to ask

[1:40:53] Trustee Rogers: me I'm offering for myself but I'm guessing I might be speaking for others but please don't

[1:40:59] Trustee Rogers: hesitate to ask um it's a challenging challenging agenda schedule uh

[1:41:06] Trustee Luckham: and indeed you're absolutely

[1:41:07] Trustee Luckham: right and i've spent a lot of time thinking about it i appreciate that offer and my message actually

[1:41:13] Trustee Luckham: is is what um in terms of the help that i will need is to keep this at a very high level a very

[1:41:20] Trustee Luckham: respectful level jeb and i have agreed we're going to reiterate that message um as at each of the

[1:41:26] Trustee Luckham: the introduction to the sessions,

[1:41:28] Trustee Luckham: to have an open mind and be respectful

[1:41:30] Trustee Luckham: and following up on Trustee Fast's ouch thing.

[1:41:35] Trustee Luckham: I absolutely want all of you to be listening

[1:41:38] Trustee Luckham: and hearing what's happening in the room,

[1:41:40] Trustee Luckham: watching for body language, those sorts of things.

[1:41:42] Trustee Luckham: If you see something untoward

[1:41:44] Trustee Luckham: that may be unfolding or otherwise,

[1:41:48] Trustee Luckham: speak out, absolutely speak out.

[1:41:50] Trustee Luckham: And depending upon the situation,

[1:41:52] Trustee Luckham: one can even recess if necessary to uh take a deep breath and uh and then continue on after a

[1:41:59] Trustee Luckham: recess so uh please uh i can't see everything um and of course i'm thinking two sections ahead of

[1:42:07] Trustee Luckham: the agenda most of the time and um so your support is greatly greatly appreciated so please

[1:42:13] Trustee Luckham: all of you thank you all right looks like dan is maybe frozen in time over there no

[1:42:20] Trustee Rogers: no i'm here

[1:42:21] Trustee Rogers: I'm just stunned by your brilliance, sir.

[1:42:30] Trustee Luckham: Eloquent.

[1:42:31] Trustee Luckham: Okay.

[1:42:34] Trustee Luckham: Yeah, and anybody have any conversations offline?

[1:42:38] Trustee Luckham: Happy to hear from you.

[1:42:40] Trustee Luckham: And let's continue on.

[1:42:42] Trustee Luckham: And so my battery is now officially telling me it's low.

[1:42:46] Trustee Luckham: And so I think it is time to adjourn.

[1:42:50] Trustee Luckham: and trustee patrick are you available at all this afternoon for a phone call yes perfect okay

[1:42:56] Trustee Luckham: just one two

[1:42:58] Voice 3: o'clock chair luckham two

[1:43:00] Trustee Luckham: o'clock today for carmen yeah

[1:43:02] Voice 3: you meet carmen two o'clock

[1:43:03] Voice 3: we'll do half an hour just do a little parliamentary

[1:43:06] Voice 3: discussion that's perfect yeah

[1:43:09] Trustee Luckham: there's definitely some complexities that i think i've had conversations with some of you

[1:43:12] Trustee Luckham: about um with decision making uh and all that sort of stuff and so thank you ceo hudson pillar

[1:43:19] Trustee Luckham: if we're arranged okay two

[1:43:20] Trustee Luckham: o'clock you'll send me a zoom invite of some kind we will

[1:43:23] Trustee Luckham: okay perfect thanks

[1:43:24] Voice 3: all

[1:43:25] Trustee Luckham: right everybody we're all good okay have a good day um

[1:43:30] Trustee Luckham: and uh we'll reconvene on uh tuesday morning as council

[1:43:34] Voice 5: have a great day

[1:43:37] Voice 5: Bye.