Denman Island Local Trust Committee community information meeting, March 16, 2021

[0:00:00] Chair Fast: of the Denman Island Local Trust Committee regular meeting for March and now we're

[0:00:08] Chair Fast: this is the regular meeting following community information meeting and public hearing last night

[0:00:16] Chair Fast: so I want to begin by acknowledging that we're with respect we're meeting on and around the

[0:00:26] Chair Fast: Salish Sea and the traditional territories of the Comox and the Qualicum First Nations.

[0:00:34] Chair Fast: I'm Sue Ellen Fast, I'm coming to you from Bowen Island today because of COVID I can't be there

[0:00:39] Chair Fast: and we're meeting on Zoom electronically of course and this meeting is being recorded and that's why

[0:00:44] Chair Fast: I'll say some few extra things that might seem tedious but please bear with us because we're

[0:00:50] Chair Fast: working in this unusual format and uh i'd like to introduce um the other uh denman island local

[0:00:57] Chair Fast: trustees your local trustees are laura bushekin or if you could just wave there there we go and

[0:01:03] Chair Fast: david critchley trustee critchley thank you and um together we make up the denman island local

[0:01:10] Chair Fast: trust committee and uh so we're going to be joined today uh by uh regional district director

[0:01:17] Chair Fast: Director Daniel Arbour, Comox Valley Regional District,

[0:01:20] Chair Fast: electoral or area A, and there he is.

[0:01:23] Chair Fast: Hello, Daniel.

[0:01:25] Chair Fast: And we'll just finish this introductory bit

[0:01:28] Chair Fast: and we'll go right into reports.

[0:01:31] Chair Fast: So this meeting, obviously electronic, it's on Zoom.

[0:01:36] Chair Fast: Some of you may be on the live streaming.

[0:01:39] Chair Fast: If you're watching on live streaming

[0:01:40] Chair Fast: and you want to join us for the town hall session

[0:01:42] Chair Fast: to have your say to the local trust committee,

[0:01:46] Chair Fast: committee then you'll need to join this meeting you'll need to come out and pick one of the other

[0:01:50] Chair Fast: links to join by phone or come into the zoom meeting please and that's if you want to have

[0:01:58] Chair Fast: your say in audio or you can always send us an email at northinfo at islandstrust.bc.ca

[0:02:06] Chair Fast: so this is being recorded and it'll be on video on demand or you know as a video recording on the

[0:02:12] Chair Fast: Lincoln in the next few days and we've muted everybody's mics um I see we've got eight

[0:02:17] Chair Fast: attendees so far Will is letting them in and um just to make sure we don't have dogs barking and

[0:02:23] Chair Fast: things in the uh um during our business meeting and when we get to the town hall portion of the

[0:02:29] Chair Fast: meeting if you'd like to raise you raise your digital hand um then that's how I'll know um

[0:02:35] Chair Fast: that you want to speak and I'll talk more about that later um but basically the little hand at

[0:02:41] Chair Fast: the bottom of your screen or star nine if you're coming in by phone I don't see anybody coming in

[0:02:46] Chair Fast: maybe yes there are some phone callers star nine will raise your hand so we appreciate you bearing

[0:02:53] Chair Fast: with us during these COVID times and any technical issues that we or you might have and we'll try and

[0:03:00] Chair Fast: bear with each other we've got some staff people with us today our professional staff here at the

[0:03:06] Chair Fast: the islands trust we've got will cottingham who's running our meeting she's the one pushing the

[0:03:11] Chair Fast: buttons and making sure that we stay online and all those good things back there thank you will

[0:03:16] Chair Fast: she's um working from home i believe many of us are working from home so we want to

[0:03:21] Chair Fast: keep a atmosphere of um safety and respect especially because we're being uh we're being

[0:03:29] Chair Fast: welcomed i would say into people's homes and and we need to tread carefully there as guests

[0:03:35] Chair Fast: I think. And so I appreciate everybody helping us have a healthy and respectful public meeting.

[0:03:43] Chair Fast: And also with us today, we've got Vicki Bachman, our minute taker. Vicki is taking our minutes

[0:03:49] Chair Fast: behind the scenes so that every word is captured. Thank you, Vicki. And we've got Sonia Zupanet,

[0:03:57] Chair Fast: our island planner. There's Sonia. And so she's going to be presenting some of the material today

[0:04:03] Chair Fast: day and uh giving us our recommendations from staff and uh planner jamie dubenia will be with

[0:04:10] Chair Fast: us later she's checked in already and um and then uh we will um also no that's it okay good thank

[0:04:23] Chair Fast: you and uh so this is an official forum it's a business meeting of your local trust committee

[0:04:28] Chair Fast: uh conducting community business and um we've got a lot on the agenda today we've got a break

[0:04:34] Chair Fast: around 12.05 and the agenda is at the website you can see it there on the screen for anybody

[0:04:40] Chair Fast: who's watching and I just want to reiterate again this is a we're in a participatory democracy

[0:04:48] Chair Fast: and we're all passionate about our homes and about our islands and and our visions for the

[0:04:56] Chair Fast: future and so I'd just like to ask everybody to bear with each other participatory democracy means

[0:05:03] Chair Fast: we're we're here as your elected representatives so please direct your

[0:05:08] Chair Fast: comments and suggestions and recommendations to us as your elected

[0:05:12] Chair Fast: representatives and we've also got with us our professional staff the expertise

[0:05:17] Chair Fast: that they bring with us is what we need to be able to conduct this community

[0:05:20] Chair Fast: business and then there's the public that's you and that are out there in

[0:05:26] Chair Fast: uh attendee uh category i can see 12 of you now and um we've got four delegations as well to get

[0:05:35] Chair Fast: through this morning uh so we're um we're a jam-packed agenda of democracy and i'm hoping

[0:05:41] Chair Fast: that we can all in that spirit um bear with each other and uh and try to um have a constructive

[0:05:48] Chair Fast: active, um, atmosphere that we can all work together in paddling forward. So, um, thank you

[0:05:56] Chair Fast: there. I'm just going to flip over to my, um, agenda now, which has just, um, disappeared.

[0:06:03] Chair Fast: There we go. Sorry. I'm working off a couple of screens here as, uh, and devices. And, um,

[0:06:10] Chair Fast: I'm just going to move my little, there we go. Now I can see everybody. And, uh, can I have, uh,

[0:06:18] Chair Fast: any approvals of the agenda or anything to add to the agenda Laura hi are we just putting hands up

[0:06:28] Chair Fast: oh yes thank you digital

[0:06:30] Trustee Busheikin (probable): hands or whatever works okay I think with a small tip

[0:06:34] Trustee Busheikin (probable): that I'm happy with the agenda I mean it's it's a long one so um let's just call in here and

[0:06:42] Trustee Busheikin (probable): go to it but I just wanted to uh we talked about this last time um I thought I'd like

[0:06:51] Trustee Busheikin (probable): to suggest that we allow after the delegations of which we have four just maybe a minute for

[0:06:57] Trustee Busheikin (probable): one or two trustees to just at least say a sentence or two to acknowledge

[0:07:02] Trustee Busheikin (probable): um uh understanding

[0:07:06] Trustee Busheikin (probable): that um we can't get into it we just don't have time to get into extended conversation

[0:07:10] Trustee Busheikin (probable): okay

[0:07:11] Chair Fast: i'll leave a few minutes there thank you and uh anything to uh any other adjustments to

[0:07:17] Chair Fast: the agenda then can i take it by approval that by consent that we're approving the agenda if i can

[0:07:26] Chair Fast: see some nodding yes thank you agenda is approved very good and uh reports trustee reports who'd

[0:07:32] Chair Fast: like to start um trustee critchley would you like to start uh

[0:07:39] Trustee Critchley (probable): certainly i can do that so um

[0:07:44] Trustee Critchley (probable): i've got quite an extensive list here because uh it seems i've been involved in a few different

[0:07:49] Trustee Critchley (probable): things which are kind of optional. So I'll start off with following our January meeting. January

[0:07:58] Trustee Critchley (probable): 22nd, I attended the special meeting of the Trust Programs Committee. This is a subcommittee of

[0:08:05] Trustee Critchley (probable): Trust Council, which is looking at revising the trust policy statement, which is kind of our

[0:08:13] Trustee Critchley (probable): overall constitutional document for the trust. It's a very important document, and we have been

[0:08:19] Trustee Critchley (probable): been engaged in a lot of extra meetings with regard to this. I'm also part of a subcommittee

[0:08:26] Trustee Critchley (probable): which deals specifically with affordable housing. We've actually broadened the mandate of that to

[0:08:32] Trustee Critchley (probable): be housing generally, but suffice to say it's a very important topic and we spend a lot of time on

[0:08:38] Trustee Critchley (probable): it. So there is that. On January 28th, I attended a meeting with Bain Sound

[0:08:45] Trustee Critchley (probable): around Lambert Channel Steering Committee,

[0:08:48] Trustee Critchley (probable): which my colleague Daniel Arbour is also part of that.

[0:08:54] Trustee Critchley (probable): And in fact, he is our chair on that subcommittee.

[0:09:00] Trustee Critchley (probable): We are moving forward with that organization

[0:09:03] Trustee Critchley (probable): to keep it as hopefully a permanent fixture in this area

[0:09:07] Trustee Critchley (probable): to bring together various interests

[0:09:10] Trustee Critchley (probable): and discuss basically a lot about preservation and protection as well.

[0:09:17] Trustee Critchley (probable): So our business there recently has been to set up things for permanency,

[0:09:25] Trustee Critchley (probable): including the establishment of a website and an email address,

[0:09:29] Trustee Critchley (probable): all that sort of housekeeping stuff.

[0:09:32] Trustee Critchley (probable): We've got a great committee, including representatives from provincial government.

[0:09:38] Trustee Critchley (probable): so I continue on with that. On February 1st I had a meeting of what we're calling the select

[0:09:47] Trustee Critchley (probable): committee. Sounds a bit pretentious to be a member of a select committee but I am and this is

[0:09:55] Trustee Critchley (probable): a committee struck to deal with a management review for the trust. There was a motion passed

[0:10:06] Trustee Critchley (probable): asked at Trust Council to conduct a management review.

[0:10:11] Trustee Critchley (probable): And so that involves engaging the services of a consultant,

[0:10:17] Trustee Critchley (probable): a professional advisor.

[0:10:19] Trustee Critchley (probable): And in order to do that, we are coordinating with the BC BID,

[0:10:24] Trustee Critchley (probable): which is an arm of the provincial government,

[0:10:27] Trustee Critchley (probable): which is charged with obtaining various services and products for

[0:10:34] Trustee Critchley (probable): government.

[0:10:34] Trustee Critchley (probable): So we've had numerous meetings with representatives of that organization and amongst ourselves to discuss the terms of reference for this.

[0:10:45] Trustee Critchley (probable): And I have to say it's worked very well.

[0:10:49] Trustee Critchley (probable): Our terms of reference, which started out, are not the terms of reference which have been now put forward.

[0:10:57] Trustee Critchley (probable): They've been amended substantially with input from staff.

[0:11:01] Trustee Critchley (probable): staff, our CAO, Russ Hotzenpiller, is a member of that select committee and has been very helpful

[0:11:08] Trustee Critchley (probable): in giving us his perspective. So that continues on. Just to give an update on that,

[0:11:14] Trustee Critchley (probable): there are other meetings of that committee that I've been involved in, but the current status is

[0:11:20] Trustee Critchley (probable): that the bid package has now been completed, went to BC Bid, has been posted on their site,

[0:11:28] Trustee Critchley (probable): and will be open for submissions till the early part of April.

[0:11:34] Trustee Critchley (probable): I think it was somewhere around April 6th.

[0:11:35] Trustee Critchley (probable): I don't have the date just noted down here.

[0:11:39] Trustee Critchley (probable): Also around February 1st, I don't have the exact date,

[0:11:42] Trustee Critchley (probable): I was involved in a Zoom meeting with BC Shellfish Growers Association

[0:11:49] Trustee Critchley (probable): who hosted an information session really on what they call their code of practice,

[0:11:58] Trustee Critchley (probable): Their Shellfish Farm Environmental Protection Plan, which is essentially a program that they have put together to try and ameliorate effects on the environment by establishing standards.

[0:12:15] Trustee Critchley (probable): standards. It's a voluntary program. They don't have the ability to go out and check on these

[0:12:22] Trustee Critchley (probable): things physically or to punish people, but they do keep track and they require people to file

[0:12:30] Trustee Critchley (probable): an annual report, essentially. So there's a lot more information on that on their website. It's

[0:12:41] Trustee Critchley (probable): just come into effect. February 5th, I had another meeting of the Trust Programs Committee.

[0:12:48] Trustee Critchley (probable): The 16th of February, I had a Bain Sound Steering Committee.

[0:12:53] Trustee Critchley (probable): The 16th, I also had another Select Committee meeting. On the 17th of February, I was involved

[0:13:01] Trustee Critchley (probable): with a presentation by Zoom on the Connected Coast. This is an initiative by a group called

[0:13:09] Trustee Critchley (probable): City West to look at high-speed internet service for Denman and Hornby in particular. They're

[0:13:18] Trustee Critchley (probable): looking, they're involved in other places as well, but the meeting was focused on the Hornby and

[0:13:24] Trustee Critchley (probable): Denman needs for higher speed internet. Very interesting discussion. These people feel that

[0:13:32] Trustee Critchley (probable): that they can get this project underway.

[0:13:36] Trustee Critchley (probable): Much to my surprise, it's not to be one of these Wi-Fi type of transmission systems,

[0:13:43] Trustee Critchley (probable): but rather cable, fiber optic cable, all the way to everybody's house,

[0:13:51] Trustee Critchley (probable): which they said, even for Denman, that most houses would qualify for this.

[0:13:59] Trustee Critchley (probable): There'll be a few that are too remote to make it practical,

[0:14:01] Trustee Critchley (probable): but it'll continue david can i

[0:14:04] Chair Fast: ask you to move a little quicker because we've we're running out of

[0:14:08] Chair Fast: time in this session okay

[0:14:11] Trustee Critchley (probable): sure thank you

[0:14:12] Trustee Critchley (probable): um so the rest are just uh select committee on march the

[0:14:18] Trustee Critchley (probable): 1st uh our community information meeting on march the 2nd on march the 5th they had the community

[0:14:25] Trustee Critchley (probable): community meeting hosted by the CVRD and the Comox First Nation, 9th through 11th. I had an

[0:14:33] Trustee Critchley (probable): exhaustive three days of trust council by Zoom. And on March 11th was also a ferry advisory

[0:14:42] Trustee Critchley (probable): committee meeting, which I was unable to attend, conflicted somewhat with the trust council.

[0:14:49] Trustee Critchley (probable): So the main thing from that was a shocking bit of news that we had been led to believe that the Hornby Ferry and the Denman Ferry would also be enlarged in the near future.

[0:15:04] Trustee Critchley (probable): But for the Hornby people, they are looking at 2034 before there is a replacement for the Koloki.

[0:15:12] Trustee Critchley (probable): Anyway, discussions continue on that topic.

[0:15:15] Trustee Critchley (probable): That's my report.

[0:15:17] Chair Fast: Thank you very much, Trustee Critchley.

[0:15:20] Chair Fast: Trustee Boucherkin, you want to fill in the gaps?

[0:15:22] Chair Fast: Sure.

[0:15:23] Chair Fast: And thank you,

[0:15:23] Trustee Busheikin (probable): Trustee Critchley, for all that work.

[0:15:25] Trustee Busheikin (probable): That's kind of a staggering amount of work and things you're involved in.

[0:15:31] Trustee Busheikin (probable): And I thank you for that.

[0:15:35] Trustee Busheikin (probable): So I, too, attended the Comox First Nation and CVRD meeting with all elected officials

[0:15:44] Trustee Busheikin (probable): from the whole Comox Valley, even school trustees, which was nice.

[0:15:48] Trustee Busheikin (probable): And there were two amazing presentations about DRIPA, which is the provincial legislation to implement the United Nations Declaration on the Rights of Indigenous Peoples in BC.

[0:16:01] Trustee Busheikin (probable): And it's not just a theory, it's a reality and it will be a reality.

[0:16:06] Trustee Busheikin (probable): So it was great. And I did send the links to those presentations to all trustees.

[0:16:11] Trustee Busheikin (probable): I recommend them. And in fact, I will put them on the Facebook page because they're available for the public.

[0:16:18] Trustee Busheikin (probable): Very interesting. And for anyone who wants to follow this stuff, important. Things are actually changing. I also attended the Trust Council. It was very intense and very full. And I think we did a lot of good and important work.

[0:16:37] Trustee Busheikin (probable): work, but I still haven't really caught up on my rest since then. I attended several

[0:16:44] Trustee Busheikin (probable): financial planning committee meetings and mainly to get that budget ready, which we

[0:16:50] Trustee Busheikin (probable): adopted at Trust Council. And I continue to chair the regional planning committee. We've

[0:16:55] Trustee Busheikin (probable): had, I think, two meetings since the last and the meeting, I'm not sure. And we have

[0:17:00] Trustee Busheikin (probable): one tomorrow. We're looking at revising policies on application fees and how those

[0:17:06] Trustee Busheikin (probable): are handled uh fees haven't gone up on most islands in oh i think over a decade uh and that's

[0:17:14] Trustee Busheikin (probable): causing some concern um so uh we're looking at you know how to make that uh happen but in an

[0:17:23] Trustee Busheikin (probable): equitable way in a fair way so uh that's what makes it complicated i think and it is very detailed

[0:17:29] Trustee Busheikin (probable): health um work um so uh and um also i participated in the first meeting of the trust wide water

[0:17:40] Trustee Busheikin (probable): sustainability strategy steering committee round table which is a group that's working on creating

[0:17:47] Trustee Busheikin (probable): a a freshwater uh strategy for the whole trust area this is very much in response to

[0:17:53] Trustee Busheikin (probable): with concerns about water and aquifers

[0:17:57] Trustee Busheikin (probable): and the water table due to climate change.

[0:18:03] Trustee Busheikin (probable): And this was a great meeting.

[0:18:06] Trustee Busheikin (probable): We're working in a bit of a different way.

[0:18:08] Trustee Busheikin (probable): So we've included, it's not just a meeting of trustees.

[0:18:13] Trustee Busheikin (probable): There's water system operators and developers

[0:18:18] Trustee Busheikin (probable): and people who like engineers

[0:18:22] Trustee Busheikin (probable): who you know work with viha and and clients to get water infrastructure in place but also there

[0:18:29] Trustee Busheikin (probable): i think three maybe four uh indigenous knowledge keepers who shared uh some of their experience

[0:18:38] Trustee Busheikin (probable): and views on groundwater and how we use it and how we manage it and all of that created a really

[0:18:43] Trustee Busheikin (probable): rich discussion and i think good things will come out of it um there's quite a number of

[0:18:49] Trustee Busheikin (probable): more meetings over the next few weeks and then on Dem and I continue to participate in monthly

[0:18:54] Trustee Busheikin (probable): meetings of the um there's a ad hoc committee that formed called DIRCON um uh to sort of trade

[0:19:03] Trustee Busheikin (probable): information about adapting to COVID and that continues to be a great uh group director

[0:19:09] Trustee Busheikin (probable): is there um and I continue to have many phone calls and emails with constituents about a variety

[0:19:15] Trustee Busheikin (probable): of issues and also just for anyone listening i am available for outdoor sit-downs uh one-on-one

[0:19:23] Trustee Busheikin (probable): with constituents have i've done a few of them to talk about issues just call me or email me okay

[0:19:30] Chair Fast: thank you trustee bruce shaken and uh we're running a little late but i don't want to

[0:19:34] Chair Fast: we we're happy to have with us daniel abour our our cvrd director who um we're glad to hear from

[0:19:42] Chair Fast: so please go ahead yeah

[0:19:44] Voice 2: thanks for having me um and uh i'll i'll be uh i'll try to be brief both

[0:19:49] Voice 2: for your sake and mine i'm double booked i'm supposed to be downstairs right now but it's all

[0:19:53] Voice 2: good really happy to be here for this update i'll i'll do rapid fire um around a few items uh that i

[0:20:01] Voice 2: think of interest to the allen trust and denman residence so i think some of the news people

[0:20:06] Voice 2: People already know the CVRD was able to free up $100,000 a year for the next three years to continue and grow the Hornby bus, but also add a pilot project on Denman Island.

[0:20:19] Voice 2: So from a trust perspective, I know in the next few months, there's a committee that's been set up and I think a lot of interest in the community, but it might mean that they might have to look at bus stops and things like that.

[0:20:32] Voice 2: So there might be some engagement with the Islands Trust around some of these things.

[0:20:36] Voice 2: The Cross Island Trail, the opening of the Corcoran Stairs, I think is just fantastic.

[0:20:43] Voice 2: It's good feedback from people.

[0:20:44] Voice 2: And in typical local government fashion, we're going to officially open it at the end of April.

[0:20:49] Voice 2: But people have already been using it for two months.

[0:20:53] Voice 2: I love it when you have an opening well after the fact.

[0:20:57] Voice 2: I think Trustee Creechley did a good job talking about the internet.

[0:21:03] Voice 2: Internet, it is a project of the Strathcona Regional District is holding the bag on that one.

[0:21:08] Voice 2: And we recently, last month, authorized 140,000 investment to secure the landing sites for Hornby and Denman.

[0:21:15] Voice 2: And our CVRD staff is currently working with City West for a major application for 90% funding for last mile infrastructure for the islands.

[0:21:25] Voice 2: Should we be successful, that would be amazing.

[0:21:28] Voice 2: If not, we'll try again.

[0:21:34] Voice 2: good words on the Bain Sound Ecosystem Forum as well from Trustee Critchley and I'd like to say

[0:21:39] Voice 2: that I really want to thank Allen's Trust because they've really held that initiative together for

[0:21:45] Voice 2: the last few years and it's really good to see I mean we have Adams as the secretary and we have

[0:21:51] Voice 2: the BC Shellfish Growers as a treasurer and it's a true multi-stakeholder group that is

[0:21:58] Voice 2: is, you know, working on contentious issues

[0:22:01] Voice 2: where sometimes you're on separate sides of the fence,

[0:22:04] Voice 2: but everyone is working so well

[0:22:07] Voice 2: and it's good to see the kind of constructive approach

[0:22:09] Voice 2: in that group.

[0:22:10] Voice 2: But I really want to thank Arlen Strass

[0:22:12] Voice 2: who kind of picked up the baton from WWF

[0:22:15] Voice 2: and we're currently working and hooking the CVRD

[0:22:17] Voice 2: for the long-term on this as well as a supporter.

[0:22:22] Voice 2: And as Trustee Boucherkin mentioned,

[0:22:25] Voice 2: the COVID group to me has been amazing.

[0:22:28] Voice 2: great leadership in there and for me it's been particularly useful to try to connect the dots

[0:22:34] Voice 2: when there's need so I would say the exchange of information over the last 12 months directly led

[0:22:39] Voice 2: to CVRD making some investments around the child care center the covered space hall supports so

[0:22:47] Voice 2: that that committee has been really good identifying needs in the community not only

[0:22:51] Voice 2: for now but for the long term in terms of you know building back better and all these different

[0:22:57] Voice 2: themes that we're exploring in that group. And the last one probably that I'm saving is

[0:23:05] Voice 2: around housing. So we know that in all communities in British Columbia right now,

[0:23:10] Voice 2: affordable housing projects are critical. The BC housing plan is well underway since

[0:23:16] Voice 2: it was started in 2018. And it's made a significant difference in the funding models

[0:23:22] Voice 2: and funding access to local government.

[0:23:24] Voice 2: The money has been flowing fairly freely.

[0:23:28] Voice 2: We know on Hornby there was that grant for $2.6 million that was secured.

[0:23:33] Voice 2: That's going to lead to 26 units being built.

[0:23:35] Voice 2: I think they'll probably put shovels in the ground in the near future.

[0:23:39] Voice 2: But my message is I don't think we can take the BC Housing Plan

[0:23:44] Voice 2: or these grants and available monies for granted.

[0:23:47] Voice 2: I think time is of the essence.

[0:23:49] Voice 2: sense um you know we we know that provincial federal governments are heading into uh an era

[0:23:54] Voice 2: of deficit so i think even at the cvrd we're trying to to maximize um our push right now to

[0:24:00] Voice 2: get projects done and and in case i'll instruct i'm sure your planners have seen that uh but just

[0:24:06] Voice 2: in case something we talked about is on may 7th uh minister josie has born they've released a new

[0:24:12] Voice 2: fund to help local governments speed up uh the development approval processes um and so local

[0:24:18] Voice 2: Local government can apply to it by May 7th.

[0:24:21] Voice 2: This may not be a solution to all our short-term needs,

[0:24:27] Voice 2: but for the long-term, that whole question around

[0:24:29] Voice 2: how do we get those affordable housing to market in a timely way,

[0:24:33] Voice 2: it was good to see the province step up and provide a fund for that.

[0:24:37] Voice 2: And lastly, sorry, hopefully I'm fast enough for the chair.

[0:24:41] Voice 2: so tonight it went through the electoral area direct committee last tuesday but i put forward

[0:24:51] Voice 2: a motion which was unanimously supported and now tonight it's going before the comox valley

[0:24:56] Voice 2: regional district board i expect it will be fully supported as well and the motion was this one

[0:25:01] Voice 2: that the comox valley regional district write a letter of support for the purpose of funding

[0:25:06] Voice 2: application for the denman green project and further that staff prepare an analysis to

[0:25:11] Voice 2: consider assisting with the 2021 development cost requests for both denman housing association and

[0:25:18] Voice 2: denman community land trust association we've been approached by both groups who are obviously at

[0:25:25] Voice 2: different stages but i think um yeah we're fully we're fully behind the efforts um well i mean i

[0:25:31] Voice 2: I guess it'll get confirmed tonight.

[0:25:32] Voice 2: I'll send you guys a note if the motion passes.

[0:25:36] Voice 2: And I really want to commend the groups

[0:25:38] Voice 2: that are working on this.

[0:25:40] Voice 2: Having worked at Beulah Creek and Hornby,

[0:25:42] Voice 2: I know how tough it is

[0:25:43] Voice 2: and how many questions arise in the community,

[0:25:46] Voice 2: but there is no doubt that the needs are graced.

[0:25:49] Voice 2: And in the case of Denman Green,

[0:25:51] Voice 2: I guess you got a delegation later today,

[0:25:52] Voice 2: but I personally think that's great

[0:25:55] Voice 2: that the new location looks really good.

[0:25:57] Voice 2: So that's me.

[0:25:58] Voice 2: I'm happy for any question.

[0:25:59] Voice 2: Sorry, I sped up my talk,

[0:26:02] Voice 2: but hopefully you got the information.

[0:26:05] Chair Fast: Thank you very much, Director Arbour.

[0:26:07] Chair Fast: And I'll just, I'm going to skip my chair's report.

[0:26:12] Chair Fast: I was just going to say Executive Committee

[0:26:13] Chair Fast: and Islands Trust Conservancy,

[0:26:15] Chair Fast: which is the preserve and protect parcels of land

[0:26:19] Chair Fast: and stewardship across the islands.

[0:26:21] Chair Fast: And I'm the vice chair of that.

[0:26:23] Chair Fast: And we've got a meeting in two weeks.

[0:26:25] Chair Fast: That's my report.

[0:26:25] Chair Fast: So has anybody got questions for Director Arbour, trustees?

[0:26:30] Chair Fast: no okay thank you we've got a very full agenda and i really appreciate you coming thank you and

[0:26:35] Chair Fast: we'll see you

[0:26:36] Voice 7: thank you have a great day thank you very

[0:26:37] Chair Fast: much bye okay thank you very much and

[0:26:45] Chair Fast: we're uh we're running a little behind already um and uh but we have now up for town hall so

[0:26:52] Chair Fast: i'd like to um uh just uh refer everybody to our um guidelines for meeting participation

[0:27:00] Chair Fast: participation that are at the website here and so this is town hall you can talk about any subject

[0:27:05] Chair Fast: connected with bowen island and um we you don't need to sign up in advance so you can put up your

[0:27:11] Chair Fast: hand if you'd like to we've got four delegations to come to follow and um but uh so in terms of

[0:27:19] Chair Fast: how long to speak for i'm just gonna have be able to um speak for a minute or two depending on how

[0:27:25] Chair Fast: how many hands go up and um because we're um we're already almost uh 10 minutes behind in our

[0:27:32] Chair Fast: uh almost 15 minutes behind on our agenda and um but i do think it's good for everybody to really

[0:27:38] Chair Fast: have a sense of what your local trust committee is up to um so that you can have that in mind as

[0:27:44] Chair Fast: you speak and uh if your uh delegation just hang on and if you're an applicant uh you'll be able

[0:27:50] Chair Fast: able to speak down when you're down and later in the agenda when we speak to your topic when your

[0:27:57] Chair Fast: project so can I have a show of hands of those who would like to speak in the town hall if you

[0:28:05] Chair Fast: raise your digital hand if you're on a phone it's star nine or there's that little raise hand at the

[0:28:13] Chair Fast: bottom of the screen I'm not seeing anybody putting up their hand for town hall oh there

[0:28:21] Chair Fast: There comes David Graham.

[0:28:22] Chair Fast: David, I've got you down as a speaker

[0:28:24] Chair Fast: on the delegations a little later.

[0:28:29] Chair Fast: Did you wish to speak also in town hall?

[0:28:33] Chair Fast: Let's let you go ahead.

[0:28:34] Chair Fast: David Graham.

[0:28:36] Voice 8: Thank you, thank you, Chair.

[0:28:37] Voice 8: Just very briefly, if I may.

[0:28:40] Chair Fast: Go ahead.

[0:28:42] Voice 8: Oh, okay.

[0:28:43] Voice 8: So I know that in the agricultural land reserve

[0:28:46] Voice 8: procedural regulations, the province allows farmers

[0:28:50] Voice 8: to have up to 10 sleeping units,

[0:28:52] Voice 8: which are either cabins or campgrounds.

[0:28:54] Voice 8: I think it's really important to not hamstring people

[0:28:57] Voice 8: who are trying to be farmers on Denman Island.

[0:28:59] Voice 8: I think we should allow them to have up to 10 campsites.

[0:29:02] Voice 8: And I certainly wouldn't encourage us

[0:29:04] Voice 8: to use a temporary use permit to regulate those campsites.

[0:29:07] Voice 8: They're simply campsites.

[0:29:09] Voice 8: That's all I have to say, thank you.

[0:29:11] Chair Fast: Okay, thank you.

[0:29:12] Chair Fast: Former trustee, I believe, David Graham.

[0:29:16] Chair Fast: And that's great, thank you.

[0:29:17] Chair Fast: and then uh any more people want to speak in a public comments town hall i mean you can tell my

[0:29:25] Chair Fast: bowen island meeting stuff is coming out okay thank you and uh then thank you everybody then

[0:29:31] Chair Fast: we'll move on to uh delegations and so now um we've got four delegations uh 10 minutes each

[0:29:38] Chair Fast: approximately and um oh did i see another hand i do see another hand so before we leave

[0:29:47] Chair Fast: Fair

[0:29:48] Voice 4: fast, I believe that the hand that's gone up is Rhianna Silva's hand. She said that she was going to be using the phone to call in. She's there.

[0:30:00] Voice 4: in our list, but she's also being a phone-in person, so I'm pretty sure that that's Rianne.

[0:30:05] Chair Fast: Very good, and that's what I was hoping, is that the delegates would identify themselves,

[0:30:14] Chair Fast: so that's terrific, because first up, we've got Rianne Da Silva regarding by-law enforcement

[0:30:20] Chair Fast: and housing, and just so people know, delegations are also on this list of guidelines, and it's

[0:30:29] Chair Fast: a chance to talk about ideas and information that aren't on the agenda well sort of is okay and um

[0:30:34] Chair Fast: but uh we've got up to 10 minutes and um so we're at 10 30 so if we can go till 10 40 and um

[0:30:45] Chair Fast: please go ahead rianne we've got materials too which i believe will be shown on the screen

[0:30:51] Chair Fast: uh but they're also in the agenda hello can you

[0:30:55] Chair Fast: hear me yes uh ms de silva please go ahead

[0:30:59] Chair Fast: Thank you.

[0:31:00] Voice 9: Good morning, Chair Fass, Trustee Critchley

[0:31:03] Voice 9: and Trustee Boushekin.

[0:31:04] Voice 9: Thank you for making time

[0:31:05] Voice 9: for my delegation today.

[0:31:07] Voice 9: I see you have a busy day ahead of you.

[0:31:09] Voice 9: I want to congratulate you and thank you all

[0:31:11] Voice 9: for your recent steps closer to Pepper Lane

[0:31:13] Voice 9: seniors affordable housing.

[0:31:16] Voice 9: My name is Rhianna Silva.

[0:31:18] Voice 9: I've been a full-time resident

[0:31:20] Voice 9: and community member of Denman Island

[0:31:21] Voice 9: for 25 years.

[0:31:23] Voice 9: I've raised two children on Denman

[0:31:25] Voice 9: and provided multiple essential services.

[0:31:27] Voice 9: services I contribute positively to my community and I keep Denman weird every day when I first

[0:31:34] Voice 9: submitted my delegation package I thought I would have 10 minutes to speak do I because I received

[0:31:39] Voice 9: an email saying I only get five is it five or ten if I may ask well

[0:31:44] Chair Fast: it's between uh seven and ten

[0:31:47] Chair Fast: so okay great all right

[0:31:49] Voice 9: so I just all right so um yeah so let's get to this is jam-packed full

[0:31:56] Voice 9: of housing goodness uh slide one you'll see i'm just going to go quickly through my slides you'll

[0:32:02] Voice 9: see at the top that the islands trust and local trust committee are already aware through the

[0:32:07] Voice 9: northern housing needs assessment uh done in 2018 that we have a need for a minimum of 80 units of

[0:32:14] Voice 9: affordable housing on denman island these 80 units are required to meet the housing needs of

[0:32:20] Voice 9: residents who already live here no one knows precisely how many people on denman island live

[0:32:26] Voice 9: and precarious or unlawful housing, extrapolating from the 80 affordable homes needed, as per that

[0:32:33] Voice 9: report, gives us approximately 13% of our island residents living in unlawful or precarious housing.

[0:32:42] Voice 9: These are folks who are already living here on Denman. They're tucked away out of sight

[0:32:46] Voice 9: while they continue to provide essential services to and mingle comfortably with

[0:32:51] Voice 9: the other residents of our community together all of us keeping denman beautifully weird every day

[0:32:57] Voice 9: if you jump ahead to the bottom of slide two it shows that the northern housing needs assessment

[0:33:04] Voice 9: of 2018 recommends that quote each island review their ocp to ensure that there are supportive

[0:33:10] Voice 9: policies for the development of safe secure appropriate and affordable rental housing

[0:33:15] Voice 9: at the top of slide three uh the comment that there are many reasons people live in precarious

[0:33:22] Voice 9: housing on Denman Island, despite the threat of bylaw enforcement. Over to the bottom of slide

[0:33:28] Voice 9: four, in reference to DE 2019-056, a standing policy, which is basically a partial moratorium.

[0:33:38] Voice 9: This means that bylaw enforcement can continue in cases where there's more than one complaint

[0:33:43] Voice 9: or more than one unlawful dwelling on a property. The fact is that unlawful dwellers already have

[0:33:51] Voice 9: homes here on denman island some are well established rentals other are illegal land shares

[0:33:58] Voice 9: and other demonstral configurations while many of those unlawful homes exist and have some

[0:34:05] Voice 9: done so for years they are not legal under current land use bylaws which brings us to slide five

[0:34:13] Voice 9: in light of the aforementioned as far as you know what i sent on march 5th or sorry second was that

[0:34:20] Voice 9: 540 members of the Denman Island community signed a petition. Those numbers in the intervening two

[0:34:28] Voice 9: weeks have gone up. We now have 600 members of the Denman Island community who have signed the

[0:34:35] Voice 9: petition asking the Denman Island Local Trust Committee to immediately put a moratorium on

[0:34:40] Voice 9: enforcement of land use bylaws that could result in eviction in any and all housing on Denman

[0:34:46] Voice 9: Island and to maintain that moratorium until the following are accomplished. A, holding an official

[0:34:54] Voice 9: community plan review in consultation with the representative cross-section of residents,

[0:34:59] Voice 9: including vulnerable renters, complete a targeted review of housing regulations in the Land Use

[0:35:05] Voice 9: Bylaw 186, and craft relevant and community-centered land use bylaws that support and prioritize

[0:35:12] Voice 9: affordable housing options, sustainable and environmentally sensitive approaches to any

[0:35:17] Voice 9: development, and reflect the needs of a healthy and diverse community in light of changing

[0:35:22] Voice 9: demographics and the impact of socioeconomic conditions on rural housing security.

[0:35:29] Voice 9: The mandate of the Islands Trust is not to provide housing.

[0:35:33] Voice 9: That housing is already being provided in creative and most often earth-loving ways

[0:35:38] Voice 9: by Denman residents and now by community initiatives

[0:35:42] Voice 9: like Pepper Lane and Denman Green.

[0:35:45] Voice 9: The mandate of the Islands Trust is to preserve and protect

[0:35:48] Voice 9: our island environment while making land use bylaw decisions

[0:35:51] Voice 9: that balance the wishes and needs of our community.

[0:35:55] Voice 9: As you yourself stated in your opening remarks of this meeting,

[0:36:00] Voice 9: Chair Fast, we all value people feeling safe at their homes.

[0:36:05] Voice 9: At least half of the community of Denman Island

[0:36:07] Voice 9: and wants a full moratorium against enforcement

[0:36:10] Voice 9: on all people's homes.

[0:36:12] Voice 9: We need to align our land use bylaws

[0:36:14] Voice 9: with the realities of how we actually live.

[0:36:17] Voice 9: Make earth smart decisions

[0:36:18] Voice 9: and prepare for the rocky future to come.

[0:36:22] Voice 9: We can feed ourselves as a community.

[0:36:25] Voice 9: We can survive and we can thrive.

[0:36:28] Voice 9: But not if 13% of us aren't safe at home.

[0:36:31] Voice 9: We need each other.

[0:36:33] Voice 9: That is how community works.

[0:36:35] Voice 9: That is why we're all here on this rock.

[0:36:38] Voice 9: Fortunately, we have the community ingenuity, vision, determination, and skills to meet

[0:36:44] Voice 9: these housing challenges.

[0:36:46] Voice 9: First, we must engage with our community realities.

[0:36:50] Voice 9: I thank you for your time and your consideration.

[0:36:52] Voice 9: I look forward to an easing of community tensions, to all people feeling safe at home, and creative

[0:36:59] Voice 9: problem solving in the matter of housing options on Denman Island.

[0:37:04] Voice 9: Thank you.

[0:37:05] Chair Fast: Thank you very much, Ms. De Silva, for your delegation.

[0:37:09] Chair Fast: And we're going to move on now to the next delegate is Simon Palmer for Denman Housing Society.

[0:37:17] Chair Fast: And I see Simon's hand is up.

[0:37:20] Chair Fast: And Simon, if you could just confirm your name.

[0:37:23] Chair Fast: And yeah, OK, good.

[0:37:26] Chair Fast: And please go ahead.

[0:37:27] Chair Fast: You've got 10 minutes or seven to 10 minutes, if you don't mind.

[0:37:31] Voice 1: I'll be

[0:37:32] Voice 1: less than that.

[0:37:33] Voice 1: You can hear me?

[0:37:34] Chair Fast: Yes, please go ahead.

[0:37:35] Voice 1: Very good. Madam Chair, Trustees, on behalf of Denman Housing Association, I am pleased to

[0:37:42] Voice 1: introduce you to the new site for Denman Green. If you were meeting in person on Denman, it would

[0:37:49] Voice 1: be just across the road, therefore two minutes from the school and downtown stores, 10 minutes

[0:37:55] Voice 1: to the ferry. The site is compact but large enough to comfortably accommodate our originally

[0:38:02] Voice 1: planned 20 units of housing, along with all necessary infrastructure. Bordered by hardtop

[0:38:09] Voice 1: roads and hydro on two sides, site development costs will be relatively modest. The site also

[0:38:16] Voice 1: has a water well rated at three gallons a minute. Our rezoning application was sent to the Northern

[0:38:23] Voice 1: Trust Office on March the 4th, 11 days ago, along with an application for sponsorship of the

[0:38:30] Voice 1: the application fee. We would request your support for both of these. Before our application is

[0:38:38] Voice 1: initially considered by you, we hope at your next meeting on May 4, we plan to have completed

[0:38:44] Voice 1: a hydrogeological report, including a 72-hour well test and impact assessment of nearby wells,

[0:38:52] Voice 1: a wastewater assessment, an environmental report, and finally a detailed site plan.

[0:38:59] Voice 1: Having received conditional approval from Island Health for treating rainwater for potable purposes, we will also be developing an engineer-certified water plan, illustrating a year-round sustainable supply with the water well being a supplementary low-flow source.

[0:39:21] Voice 1: Finally, we can report that Denman Works Economic Enhancement Society, having consulted with business owners in downtown Denman, supports the rezoning from commercial to residential, support that has so far been universally voiced by the community at large.

[0:39:41] Voice 1: We look forward to working constructively with you in getting this rezoning accomplished as

[0:39:47] Voice 1: soon as possible and to bringing Denman Green a first step closer to reality. Thank you, Madam

[0:39:54] Voice 1: Chair.

[0:39:56] Chair Fast: Thank you, Simon Palmer. That's great for the Denman Green. Very good and thank you and

[0:40:04] Chair Fast: we're on to the next one is Harleen Holm. Thanks everybody for keeping your time tight. Harleen

[0:40:10] Chair Fast: home regarding suggested amendments to the farm plan and uh harleen if you're there if you could

[0:40:16] Chair Fast: raise your hand um i'm seeing that talking is permitted oh there you are

[0:40:26] Voice 10: i'm here hello

[0:40:29] Voice 10: please go ahead uh okay am i um can you hear me yes i

[0:40:35] Voice 10: have a lousy phone um uh good morning to

[0:40:38] Voice 10: the Local Trust Committee. Basically, my purpose today is to summarize areas of concern within

[0:40:45] Voice 10: proposed Bylaw 228 in light of the need to protect wetlands and watershed areas.

[0:40:53] Voice 10: Protection that proposed Bylaw 228 will make difficult, if not impossible. Essentially,

[0:41:00] Voice 10: this bylaw would alter the official community plan, the OCP, to create a sustainability-free

[0:41:06] Voice 10: free area for land-zoned agriculture over half the island

[0:41:11] Voice 10: and including nearly every wetland area.

[0:41:15] Voice 10: The proposed bylaw is an unfortunate step to implementing the farm plan.

[0:41:21] Voice 10: Islanders who served on the steering committee created this farm plan vision statement,

[0:41:26] Voice 10: and I quote,

[0:41:27] Voice 10: an island where we feed each other abundantly because farming is a viable

[0:41:33] Voice 10: and valued foundation of our sustainable community.

[0:41:37] Voice 10: Note the word sustainable.

[0:41:40] Voice 10: The steering committee was allocated roughly four pages of the 95-page farm plan.

[0:41:47] Voice 10: I was a member of the steering committee until I resigned in protest of the Ministry of Agriculture's dominance over the final document.

[0:41:55] Voice 10: In our existing OCP, agriculture comes under the heading of sustainable resources.

[0:42:01] Voice 10: The proposed changes systematically list agriculture as separate from sustainable resources and go so far as to introduce agriculture as the lead item in the LCP list of guiding objectives.

[0:42:16] Voice 10: In addition, Policy 8 reads that land from the, sorry, Policy 8 reads, and I quote, the Local Trust Committee should only support applications for exclusion of land from the Agricultural Land Reserve where there is significant benefit for the greater community of Denman Island, a very high bar wherein environmental values are swept aside.

[0:42:43] Voice 10: side. And I refer you to the agenda package, page 19, for my annotated copy of the proposed

[0:42:50] Voice 10: Bylaw 228. It's pretty complex to read. And on page 22, which is page 5 of the document,

[0:42:59] Voice 10: you'll see a flat Denman Island with two lakes. No topography, no wetlands, no streams.

[0:43:06] Voice 10: Deep Swamp, which is my specific example, and it's an example that fits with all other areas

[0:43:13] Voice 10: of pretty well, is an example of 228's shortcomings.

[0:43:18] Voice 10: It doesn't exist on the map.

[0:43:21] Voice 10: Deep Swamp belongs to one of many complex water systems dependent on watersheds created

[0:43:26] Voice 10: by the topography of Denman Island.

[0:43:29] Voice 10: These water systems collect and distribute water to households, farms, forests, and critters

[0:43:35] Voice 10: that these need to survive.

[0:43:38] Voice 10: They are among nature's rainwater catchment cisterns, far more reliable and generous than any man-made hunk of plastic.

[0:43:48] Voice 10: In the posted map, and staff said they would get it posted and hopefully it's visible,

[0:43:54] Voice 10: the orange outlines areas zoned agriculture where deep swamp is located.

[0:44:00] Voice 10: This potential sustainability-free area encompasses the Madigan seasonally flooded field,

[0:44:06] Voice 10: the overflow ditch that historically drained and flooded the Madigan potato field,

[0:44:12] Voice 10: Deep Swamp, the two-pronged wetland lake,

[0:44:15] Voice 10: and a significant portion of Valensbrook, which is a designated salmon stream.

[0:44:21] Voice 10: My farm is located in the area in red, which backs onto Deep Swamp.

[0:44:26] Voice 10: I would like to dedicate a forest buffer along Deep Swamp.

[0:44:30] Voice 10: This effort will fail if Bylaw 228 is adopted.

[0:44:34] Voice 10: opted, and that's an example of some of the kinds of spin-offs. There would be no significant

[0:44:40] Voice 10: benefit to the greater community, and in fact, most islanders would be unfamiliar with deep

[0:44:45] Voice 10: swamp, which lacks recreational access. At present, owners of land in the agricultural

[0:44:51] Voice 10: zone can drain and alter wetlands. Proposed bylaw 228 would enshrine and extend that right.

[0:45:00] Voice 10: The Island Trust was created in part to protect the complex diversity of finite island ecosystems.

[0:45:07] Voice 10: In contrast, the responsibility of the Ministry of Agriculture to support and expand agriculture.

[0:45:14] Voice 10: The Trust has a by far more difficult task.

[0:45:18] Voice 10: I ask the Local Trust Committee to, one, set aside consideration of proposed Bylaw 228

[0:45:25] Voice 10: until protection of watershed and wetland areas is in place.

[0:45:29] Voice 10: Two, give priority to completing accurate mapping of water systems on Denman Island

[0:45:36] Voice 10: using island knowledge and expertise.

[0:45:39] Voice 10: Existing mapping misses wetlands and streams.

[0:45:42] Voice 10: For example, the key wetland that feeds to Roach Farm is not mapped

[0:45:48] Voice 10: because Google Earth can't see it with all the trees.

[0:45:51] Voice 10: The groundwater study undertaken by the trust staff may record fluctuations in groundwater,

[0:45:57] Voice 10: water, but surface water does not become groundwater if it's channeled into the ocean.

[0:46:03] Voice 10: Three, work with the Ministry of Transportation and Infrastructure regarding alternatives

[0:46:08] Voice 10: to its use of ditches and culverts to drain surface water, including wetlands.

[0:46:14] Voice 10: Four, encourage the farming community and the community in general to steward wetland

[0:46:20] Voice 10: areas.

[0:46:21] Voice 10: Exclusion from the ALR is not the only solution.

[0:46:24] Voice 10: and five support the mandate of the trust by recognizing that farming on denman is

[0:46:32] Voice 10: and can continue to be a compatible with island scale the farming encompasses productive gardens

[0:46:39] Voice 10: as well as income producing farms and that food sovereignty is a valid community goal thank you

[0:46:46] Voice 10: Thank

[0:46:48] Chair Fast: you very much, Ms. Holm. That was very clear. Thank you very much. And now we're going to go on to our fourth delegate, former trustee David Graham, regarding bylaw enforcement of illegal dwellings. Please go ahead, David.

[0:47:06] Chair Fast: Thank

[0:47:07] Voice 8: you very much, Chair Fass.

[0:47:10] Voice 8: And I know you've got a big agenda.

[0:47:12] Voice 8: I will be brief.

[0:47:13] Voice 8: So I was a sitting trustee about seven or eight years ago when Standing Resolution DE

[0:47:18] Voice 8: 2019-056, the one putting a moratorium on bylaw enforcement regarding housing.

[0:47:26] Voice 8: Peter Luckin was our chair, I believe, and Trustee Bishankin and I recognized at that

[0:47:33] Voice 8: time.

[0:47:33] Voice 8: keep in mind that was eight years ago that our housing regulations possibly didn't align with

[0:47:39] Voice 8: the way many people were choosing to live on Devon and we thought we would would take a breath

[0:47:44] Voice 8: we'd put a moratorium on bylaw enforcement and we would schedule a full review of OCP housing

[0:47:50] Voice 8: priorities and objectives and land use bylaw regulations unfortunately that hasn't happened

[0:47:56] Voice 8: and I'm just here today to encourage the trustees to put as a top priority item possibly to be able

[0:48:02] Voice 8: to accomplish it with what little time is left in this term but i i'm hoping that by the fall we

[0:48:08] Voice 8: should be able to sit down in our hall face to face and really talk for a good long time about

[0:48:14] Voice 8: the current uh policies objectives and regulations in our land use bylaw i also wholeheartedly

[0:48:20] Voice 8: support the actions requested by ryan's petition it's a lot of work that she's put into that and

[0:48:26] Voice 8: in particular i think she also reiterates the fact that we need a full review of our housing

[0:48:31] Voice 8: regulations that hasn't been done for gosh so many years and I think it's time that so much

[0:48:37] Voice 8: has changed since I moved here in 1993 people were living illegally then people are living

[0:48:43] Voice 8: illegally now and they will continue to live illegally and thus we could do a better job of

[0:48:47] Voice 8: reflecting the bylaws in the way that we live thank you so much for your time today good luck

[0:48:51] Voice 8: with your meeting thank

[0:48:53] Chair Fast: you very much trustee former trustee Graham and that's terrific everybody

[0:48:58] Chair Fast: you've brought us back into the timeline

[0:49:02] Chair Fast: and with very helpful input.

[0:49:05] Chair Fast: And I'm wondering if trustees would like to ask any questions

[0:49:09] Chair Fast: or say a few words at this point, or shall we move on?

[0:49:13] Chair Fast: Go ahead, Trustee Boucherkin.

[0:49:15] Chair Fast: Yes, a

[0:49:15] Trustee Busheikin (probable): few things, first of all, thank you everyone.

[0:49:17] Trustee Busheikin (probable): That was a lot of really well,

[0:49:23] Trustee Busheikin (probable): well, I don't wanna say well presented because yes it was,

[0:49:27] Trustee Busheikin (probable): but that's not the point.

[0:49:29] Trustee Busheikin (probable): I think it was useful and thought-provoking

[0:49:31] Trustee Busheikin (probable): and I want to thank everyone for showing up

[0:49:34] Trustee Busheikin (probable): and giving us some good things to think about.

[0:49:37] Trustee Busheikin (probable): And just a few comments.

[0:49:38] Trustee Busheikin (probable): First of all, because this is going to come up

[0:49:41] Trustee Busheikin (probable): in our meeting, I had emailed around and asked

[0:49:45] Trustee Busheikin (probable): for the potential letter of support

[0:49:52] Trustee Busheikin (probable): for Denman Housing Association's application

[0:49:55] Trustee Busheikin (probable): application to executive committee for partial waiving of fees to be put on the agenda's new

[0:50:02] Trustee Busheikin (probable): business there was an email and i think everyone agreed and i just realized now it's not there so

[0:50:07] Trustee Busheikin (probable): could we just verify that that could be 10.2 and we could just call it them and housing association

[0:50:12] Trustee Busheikin (probable): request for letter of support um and i'm sorry i didn't catch that we review the agenda behind

[0:50:20] Trustee Busheikin (probable): Behind the scenes, we have time, but it doesn't always.

[0:50:25] Trustee Busheikin (probable): Yes, the brain doesn't always do everything it should at the right time.

[0:50:29] Trustee Busheikin (probable): But so and then just a couple of comments regarding housing.

[0:50:34] Trustee Busheikin (probable): We certainly do have a review of regulations on our top priorities list.

[0:50:39] Trustee Busheikin (probable): It has sort of toggled between LUB, OCP, one, both.

[0:50:44] Trustee Busheikin (probable): And I think that I think what we need to do is figure out where we want to go with it.

[0:50:49] Trustee Busheikin (probable): And then it will become clear if it needs to be a full OCP review or focus more on the LUV. I don't think, I think that that will all get dealt with once we get clear. And I will be talking more about some thoughts about that when we get to talking about our work program and our top priorities.

[0:51:05] Trustee Busheikin (probable): and the only hold up I think as has been said many times is simply um capacity and I think we may be

[0:51:13] Trustee Busheikin (probable): talking about that later as well um and if we want staff to focus mainly on housing applications

[0:51:21] Trustee Busheikin (probable): or pull back from those to start putting a amendment project underway um so and then in

[0:51:30] Trustee Busheikin (probable): In terms of a moratorium, I mean, it was discussed at the last meeting, and I will say for people

[0:51:36] Trustee Busheikin (probable): who don't know this, that until the public health order is lifted, there is a full moratorium

[0:51:43] Trustee Busheikin (probable): trust-wide on enforcing on housing, and maybe when the public health order is lifted, we

[0:51:51] Trustee Busheikin (probable): can have another discussion about that.

[0:51:54] Trustee Busheikin (probable): but that that for now um that uh that is in place and i just also will say just for clarity that

[0:52:02] Trustee Busheikin (probable): doesn't mean that um uh property owners might not be alerted if a bylaw enforcement complaint

[0:52:11] Trustee Busheikin (probable): comes in or that there might not you know there might be a site visit to see what's going on and

[0:52:15] Trustee Busheikin (probable): And this is part of, well, I mean, it's mainly so that the property owner knows what's going on and has time to strategize and understand that there's concern, but also the bylaw enforcement officer can see if there's validity in the complaint or not, which I think is important for everyone to know.

[0:52:37] Trustee Busheikin (probable): but that doesn't mean that enforcement would go ahead with requests to vacate any dwellings.

[0:52:47] Trustee Busheikin (probable): And Harleen Holm, I just wanted to thank you and ask if we could have that in writing,

[0:52:50] Trustee Busheikin (probable): particularly the five suggestions at the end. I was taking notes, but I didn't keep

[0:52:56] Chair Fast: up. Thank you.

[0:52:58] Chair Fast: Thank you very much, Trustee Boucherkin. And Trustee Critchley, did you want to add anything?

[0:53:02] Chair Fast: think?

[0:53:04] Trustee Critchley (probable): Yeah, just to say, I agree with what Trustee Boucherkin has said. One of the most

[0:53:13] Trustee Critchley (probable): frustrating aspects of this position as a trustee is being unable to carry forward the wishes of a

[0:53:21] Trustee Critchley (probable): community in a timely manner. And that's because of institutional problems. It's not because of

[0:53:28] Trustee Critchley (probable): a planner or even our planners in the northern region it's uh it's an intensely frustrating

[0:53:36] Trustee Critchley (probable): aspect and it's experienced not just by denman but by a number of the islands and in fact

[0:53:43] Trustee Critchley (probable): it may be of interest to trust council just last week we had we had one trustee in particular

[0:53:51] Trustee Critchley (probable): particular, bring a motion to have more staff dedicated to working on projects and not on

[0:54:00] Trustee Critchley (probable): applications because of a frustration that the overall policies of that island, policy changes

[0:54:08] Trustee Critchley (probable): were not being paid any attention to because of lack of staffing resources. Now, that motion failed

[0:54:17] Trustee Critchley (probable): on a close vote but and I'm not sure how it would have affected us because we not only want to

[0:54:26] Trustee Critchley (probable): change policies or review them at least which implies change but we want applications to

[0:54:32] Trustee Critchley (probable): proceed especially affordable housing applications and I would just point out that a couple of years

[0:54:39] Trustee Critchley (probable): ago we did pass a standing resolution to give priority to affordable housing applications

[0:54:44] Trustee Critchley (probable): and that is still in effect we have not revoked that as far as i'm aware that's still in effect so

[0:54:51] Trustee Critchley (probable): um yeah thank you very much for all four presenters very much appreciated okay thank

[0:54:59] Chair Fast: you trustees then um i think we're back on uh back on time uh 10 55 we're five minutes ahead

[0:55:07] Chair Fast: that's terrific thank you and um now we're into the minutes portion of the meeting um

[0:55:14] Chair Fast: um 5.1 is um our minutes from the last meeting anybody got any um corrections to make

[0:55:23] Chair Fast: Laura Bushaken I rarely

[0:55:26] Trustee Busheikin (probable): do but um it's on page two of the minutes uh page 24 of the meeting

[0:55:31] Trustee Busheikin (probable): package in my report um and I would just um like to remove the whole section where I says the first

[0:55:41] Trustee Busheikin (probable): bullet it says trust council and then there's a hyphen if we could just remove the hyphen and

[0:55:45] Trustee Busheikin (probable): everything after it because it isn't entirely true the statement there I was more um uh there

[0:55:55] Trustee Busheikin (probable): was more ambivalence um I ultimately don't even remember if I voted in favor but let's just say

[0:56:01] Trustee Busheikin (probable): I'm more ambivalent than in support of that so rather than trying to fix it I would it's not

[0:56:06] Trustee Busheikin (probable): not important just remove that so the motion would be i guess if we want to motion that

[0:56:11] Trustee Busheikin (probable): um the minutes be amended by removing uh on page 24 of the meeting package uh the all the words

[0:56:25] Trustee Busheikin (probable): after the hyphen in the first bullet of trustee beshaken's report i'll

[0:56:36] Chair Fast: second that any discussion

[0:56:38] Chair Fast: session okay all in favor just to be clear thank you that's gone thank you that passes unanimously

[0:56:46] Chair Fast: and um uh any more changes to the minutes we're looking for clarity accuracy all good okay then

[0:56:57] Chair Fast: uh seeing everybody is nodding there i'm going to um assume then that we're adopting the minutes

[0:57:05] Chair Fast: by consent and i'm

[0:57:07] Voice 1: going to put

[0:57:07] Chair Fast: a check mark beside it okay great thank you and we'll move on

[0:57:10] Chair Fast: to 5.2 oh as amended sorry adopting them by commit consent as amended right very good okay thank you

[0:57:19] Chair Fast: check mark uh 5.2 uh local trust committee special meeting minutes dated march the 2nd

[0:57:25] Chair Fast: and this is from our um community information meeting and uh any changes to these um minutes

[0:57:34] Chair Fast: minutes from March the 2nd?

[0:57:36] Voice 7: No I have none.

[0:57:38] Chair Fast: Okay seeing none I'm going to assume that we're

[0:57:48] Chair Fast: adopting these motion minutes of the March 2nd meeting by consent. Okay all in favor that's

[0:57:56] Chair Fast: great thank you that's we adopt those minutes 5.2 is adopted unanimously 5.3 none 5.4 none there

[0:58:04] Chair Fast: were no meetings no minutes to adopt thank you we're on to the follow-up action list now business

[0:58:08] Chair Fast: arising from the minutes 6.1 page 39 of the agenda for anybody following along and uh i'm um wondering

[0:58:17] Chair Fast: if um you've got questions for the planner about uh this topic page 39 sorry i've got to scroll

[0:58:27] Chair Fast: madly here scroll it's funny like we had books now we're back to scrolls okay um anybody got a

[0:58:38] Chair Fast: question for the planner about the follow-up action report i see a lot of completeds on there

[0:58:47] Chair Fast: i'm not seeing any questions no so

[0:58:50] Chair Fast: i think we're going to move on that's great i'll put a check

[0:58:53] Chair Fast: mark beside 6.1 we're going to move on to the guidelines for correspondence and meeting

[0:58:56] Chair Fast: participation page 44 for anybody following um and these are our guidelines i just want to um

[0:59:04] Chair Fast: Check in with trustees. As you know, we had a bit of a challenge, Becky on staff and I, figuring out how to deal with four requests to be delegations.

[0:59:18] Chair Fast: And I wonder if we might want to consider some tweaking to our guidelines to make it clearer for everybody.

[0:59:28] Chair Fast: um one thing that happened was um that uh where we say i mean everybody got the guy the deadline

[0:59:38] Chair Fast: right the the two weeks which was great and um but not everybody um submitted their materials

[0:59:45] Chair Fast: on time and one of the delegates didn't have any written materials which was fine but it's sort of

[0:59:51] Chair Fast: like right now it just says and any materials that you plan to present and um it wasn't as clear to

[0:59:58] Chair Fast: to people that this was an app.

[1:00:00] Chair Fast: application and that in order to approve the application I needed to see what materials they

[1:00:05] Chair Fast: were going to present so we might want to that was one of the areas that was unclear to people

[1:00:11] Chair Fast: and we might want to make it clearer the second thing was if you look up on on there to

[1:00:20] Chair Fast: under delegations the first little bit about what ideas and information that aren't on the agenda

[1:00:26] Chair Fast: if they're submitting their application to be a delegate two weeks before the agenda isn't posted

[1:00:33] Chair Fast: yet and they don't know so this is one uh for example that um miss holmes um delegate delegation

[1:00:40] Chair Fast: was about the agricultural plan but she didn't know it was on the agenda so how how do we deal

[1:00:45] Chair Fast: with that and um or do we just take that little part out about that aren't on the agenda and then

[1:00:54] Chair Fast: And then finally, should we give consideration to a wait list? Because we do have in our guidelines that we might limit the number of delegates, but that's difficult to do for me as a chair when I am not as familiar with how relevant everything is, how important, how timely it all is to the community.

[1:01:22] Chair Fast: and um i'm not sure about the uh the value and putting what somebody off to the next meeting

[1:01:30] Chair Fast: when there may be other delegations requests come in for that one or do we prefer to handle it like

[1:01:36] Chair Fast: we did today which is um accept delegates uh materials and as long as they're um you know

[1:01:47] Chair Fast: as long as they're uh solid and they're uh uh constructive and all those good things

[1:01:55] Chair Fast: um and proceed like we would be today so i'm wondering if um um local trustees have any

[1:02:04] Chair Fast: comments or and i would also like to if we were going to make any changes i'd like to

[1:02:08] Chair Fast: uh refer this back to staff because they're the ones who have to deal with the practicalities of

[1:02:13] Chair Fast: of going back and forth with people

[1:02:17] Chair Fast: and collecting the information and confirming

[1:02:21] Chair Fast: or getting me involved as chair to approve the delegations.

[1:02:26] Chair Fast: So any discussion or do we want to put this off

[1:02:30] Chair Fast: for another time when you've had a chance

[1:02:31] Chair Fast: to look at it longer?

[1:02:32] Chair Fast: Go ahead, Trustee Critchley.

[1:02:35] Trustee Critchley (probable): Thank you.

[1:02:37] Trustee Critchley (probable): I'm prepared to look at it later,

[1:02:39] Trustee Critchley (probable): but I'm also willing to state my leanings right now.

[1:02:44] Trustee Critchley (probable): And that is that, you know, I prefer to make it as easy as possible for people to come and speak their minds.

[1:02:50] Trustee Critchley (probable): And if they want to speak for more than two minutes, then they need to be a delegation just because of the rules that we've created.

[1:02:59] Trustee Critchley (probable): So I think I want to make that as easy as possible for people.

[1:03:03] Trustee Critchley (probable): We've got a lot of smart people here who've got different ideas, and I want to encourage them to come forward.

[1:03:11] Trustee Critchley (probable): That was well exemplified by what we heard this morning.

[1:03:14] Trustee Critchley (probable): On the question of whether it should be restricted to things which are not on the agenda, I'm not in favor of that restriction, actually.

[1:03:24] Trustee Critchley (probable): Many times people want to speak, particularly because it is going to be on the agenda.

[1:03:29] Trustee Critchley (probable): Now, of course, if it's something for which there has been a public hearing and that is closed, that's problematic, but people have to understand that limitation.

[1:03:39] Trustee Critchley (probable): We just can't do that legally.

[1:03:41] Trustee Critchley (probable): But apart from that, yeah, I want to hear from people. And what else? Oh, as far as the deadline and submitting materials, I would say to people that, you know, I would like to have that as a kind of general rule still, you know, so that you have adequate time to review these materials.

[1:04:06] Trustee Critchley (probable): materials um but if somebody chooses to put something in or wants to put something in and

[1:04:11] Trustee Critchley (probable): they're late then i think they should be able to at least attempt to do so but it should be a note

[1:04:17] Trustee Critchley (probable): and saying that if you don't get it in within two weeks then you know your materials may not be

[1:04:23] Trustee Critchley (probable): be uh available to be posted on the website or or or on the internet here because i think we

[1:04:31] Trustee Critchley (probable): need to review things before we just throw them up on a screen.

[1:04:36] Chair Fast: Thank you.

[1:04:38] Chair Fast: That's great.

[1:04:39] Chair Fast: Yes, it's not just putting them up on a screen, but it's also actually publishing them, right?

[1:04:45] Chair Fast: It would be, do we retroactively add it to the agenda, which as you remember, when we

[1:04:52] Chair Fast: first created these, that was part of the challenge is it took a lot of staff time to

[1:04:56] Chair Fast: go back to agendas for meetings that had already happened to add the materials in to be part

[1:05:01] Chair Fast: of the public record and um uh that kind of thing but i uh i take your point about the um uh adding

[1:05:08] Chair Fast: in a note okay thank you and uh trustee boucher do you have any shot thoughts i think we'll probably

[1:05:14] Chair Fast: bring this back to a next meeting or we can just refer it to staff from here i mean

[1:05:20] Trustee Busheikin (probable): i feel like

[1:05:21] Trustee Busheikin (probable): we're sort of getting into it today and i think that's fine it's not that complex um the suggestions

[1:05:25] Trustee Busheikin (probable): questions, and I think they make sense. I would agree that we take out the thing about not being

[1:05:32] Trustee Busheikin (probable): on the agenda. I think, like, what I would perhaps add is ideas and information that are not connected

[1:05:39] Trustee Busheikin (probable): to ongoing applications, rather than just anything on the agenda, and I think the reason is we don't

[1:05:45] Trustee Busheikin (probable): want town hall or delegations to turn into, like, mini public hearings, and because there's, I mean,

[1:05:52] Trustee Busheikin (probable): public consultation is a very complex and challenging endeavor and I think we're always

[1:05:58] Trustee Busheikin (probable): learning and one of the things I've learned about it is that the reason one reason we have so many

[1:06:04] Trustee Busheikin (probable): rules about it that we're bound by is so that everyone can hear the information so it's difficult

[1:06:10] Trustee Busheikin (probable): if you're an applicant or part of an organization that has an application you know if at every local

[1:06:17] Trustee Busheikin (probable): trust committee people are coming and commenting on the application and trying to steer every step

[1:06:22] Trustee Busheikin (probable): of it and and we have dedicated meetings that we really work at to have public consultation

[1:06:31] Trustee Busheikin (probable): opportunities on applications so we think about the timing we try and have some in the evening

[1:06:37] Trustee Busheikin (probable): some on the weekends for those kinds of meetings we prepare material we make sure we publicize it

[1:06:43] Trustee Busheikin (probable): so everyone knows we're all going to be talking about the application so if we're going to have

[1:06:48] Trustee Busheikin (probable): any limits I would simply remove the art on the agenda and put not connected to ongoing

[1:06:53] Trustee Busheikin (probable): applications in delegations. I have seen, not on this island, I've seen it get really

[1:07:00] Trustee Busheikin (probable): messy with, you know, an hour every meeting spent with delegations on applications and

[1:07:09] Trustee Busheikin (probable): even immediately became legally dicey. And anyway, and otherwise I agree to make it as easy as

[1:07:16] Trustee Busheikin (probable): possible um materials i'm happy with what's here if they get it to us in time that is ideal

[1:07:21] Trustee Busheikin (probable): and if not they take their chances and on having it published i don't think we should be asking

[1:07:28] Trustee Busheikin (probable): staff to try and you know take a lot of time to retroactively publish things and i think addendums

[1:07:34] Trustee Busheikin (probable): to agendas just make everything way more complicated so it can be sent by email and then

[1:07:40] Trustee Busheikin (probable): And I don't know how else it gets into the public record, but I would suggest that.

[1:07:47] Trustee Busheikin (probable): And then what was the other? Oh, in terms of timing and fitting everyone in, you know, we're meeting less and less often in an attempt to be more efficient with our time.

[1:07:58] Trustee Busheikin (probable): And that kind of ties into the discussion of our wish to get more done in less or at least the same amount of time.

[1:08:08] Trustee Busheikin (probable): And I think we can make our meetings longer if we're lucky enough to have people who are willing to put the time in to prepare materials and come and talk to us and do so in a constructive manner.

[1:08:25] Trustee Busheikin (probable): It's a different activity than we do the rest of the meeting.

[1:08:30] Trustee Busheikin (probable): We're listening.

[1:08:31] Trustee Busheikin (probable): And I'd rather just make the meetings a little longer.

[1:08:34] Trustee Busheikin (probable): I don't think it's going to be happening all the time. But that would be my preference. And yeah, and I really, I think we should encourage people to come talk to us. And, you know, I just want to, while I'm on the topic, very briefly clarify when I was thanking the delegates, I hesitated after I said it was well presented. And I just want to clarify that wasn't because nothing, it was all well presented.

[1:08:58] Trustee Busheikin (probable): but in my mind my thought process was and if people don't have the say language skills or

[1:09:07] Trustee Busheikin (probable): they're nervous and they don't present well we still want to hear from them you know we want to

[1:09:12] Trustee Busheikin (probable): hear from from immigrants and people who aren't used to coming to meetings and you know i wrote

[1:09:17] Trustee Busheikin (probable): in a recent trustee notebook you don't have to speak meeting ease to come talk to us and i i

[1:09:23] Trustee Busheikin (probable): want to make sure that that people understand us just come and tell us what you think um you know

[1:09:28] Trustee Busheikin (probable): constructively and respectfully

[1:09:30] Chair Fast: thank you very much uh and trustee critchley that's really

[1:09:35] Chair Fast: helpful and um what i uh i agree with your um inviting people to participate that's what this

[1:09:43] Chair Fast: whole guidelines is about and uh is to make it clearer and easier for people to participate in it

[1:09:49] Chair Fast: uh and and so that we can all uh work together in this participatory democracy and um so what i

[1:09:56] Chair Fast: would like to do um if trustees will support this is uh is that uh the denman local trust committee

[1:10:03] Chair Fast: asks staff uh to bring back a revised draft of the guidelines for correspondence and meeting

[1:10:12] Chair Fast: participation because we've given thank you um because we've given our comments and um

[1:10:20] Chair Fast: they've been listening and they've got them recorded and and uh but behind the scenes

[1:10:25] Chair Fast: there's a lot of fine-tuning that I would like them to get a chance to review it and think about

[1:10:32] Chair Fast: it as well okay thank you so we've got a motion that's moved and seconded that the local trust

[1:10:38] Chair Fast: committee asked staff to bring back revised draft of the guidelines and any more discussion

[1:10:44] Chair Fast: no

[1:10:46] Trustee Critchley (probable): okay

[1:10:47] Chair Fast: thank you then I'll call the question all those in favor

[1:10:52] Trustee Critchley (probable): Thank

[1:10:52] Chair Fast: you. That passes unanimously. Thank you, trustees. And we are a few minutes ahead of schedule. And I wonder if you would mind, I'm going to call a bio break. Five minutes. I need it.

[1:11:09] Voice 7: And

[1:11:09] Chair Fast: I would prefer to have my not be distracted. Thank you. And so we're going to come back together at 11.17. Thank you. Thank you, Vicki.

[1:17:08] Chair Fast: Okay here come the other trustees and for those wondering what's on next we're going to move on

[1:18:01] Chair Fast: to page 46 of the agenda and we'll just hang on a minute and here's planner Dubenya.

[1:18:21] Chair Fast: We'll just wait for Trustee Boushekin to join us. Here she is. Can't hear you Trustee Boushekin but

[1:18:31] Chair Fast: but that's okay.

[1:18:31] Chair Fast: I think you're, yeah.

[1:18:33] Chair Fast: Great, I think we're reconvened.

[1:18:35] Chair Fast: Vicky is back with us in the background

[1:18:37] Chair Fast: and obviously Will has turned us all back on.

[1:18:41] Chair Fast: Thank you, Will Cunningham back there.

[1:18:43] Chair Fast: And let's reconvene the meeting then.

[1:18:45] Chair Fast: We'll begin with applications 7.1.

[1:18:49] Chair Fast: This is the Nielsen application for subdivision

[1:18:52] Chair Fast: but starting on page 46.

[1:18:55] Chair Fast: And here I'll turn the presentation

[1:18:58] Chair Fast: over to planner Jamie Dubena.

[1:19:00] Chair Fast: you go ahead planner thank you chair um i

[1:19:04] Voice 13: will just put i'll just share my screen

[1:19:09] Voice 13: does that look like it's the right staff report

[1:19:18] Voice 13: all right um so i'll just be real brief here um the ltc is asked to accept uh section 219 covenant

[1:19:26] Voice 13: that would require water treatment system is installed to meet potable drinking water

[1:19:30] Voice 13: water standards on three of the proposed lots of a six-lot subdivision. The applicant did submit

[1:19:37] Voice 13: well reports for each of the proposed six lots by a professional engineer that certifies that

[1:19:45] Voice 13: the amount of water to meet the subdivision regulations in the land use bylaw are met.

[1:19:49] Voice 13: However, for three of those lots, proposed lots one, three, and five, the reports indicate the

[1:19:54] Voice 13: wells do not meet potable drinking standards. But the professional engineer did indicate that

[1:20:00] Voice 13: that water quality could be improved

[1:20:02] Voice 13: and produce potable water with treatment.

[1:20:04] Voice 13: So this coven is a condition of subdivision

[1:20:08] Voice 13: and I'll just leave it at that and take any questions.

[1:20:12] Chair Fast: Okay, thank you very much, Planner Dubenya.

[1:20:14] Chair Fast: And yeah, it's very clear report to me,

[1:20:18] Chair Fast: but go ahead, Trustee Critchley.

[1:20:22] Trustee Critchley (probable): Thank you.

[1:20:23] Trustee Critchley (probable): I'm just wondering if this information was reviewed

[1:20:29] Trustee Critchley (probable): viewed by our freshwater specialist?

[1:20:33] Voice 13: Yep, yes, it was.

[1:20:35] Voice 13: The initial well reports were submitted

[1:20:42] Voice 13: to William Shulbaugh, freshwater specialist,

[1:20:46] Voice 13: and he did provide feedback and the applicant had

[1:20:51] Voice 13: to come back with additional reports

[1:20:55] Voice 13: to satisfy our requirements.

[1:21:00] Voice 13: so yeah william's been involved pretty much the whole way yeah

[1:21:05] Trustee Critchley (probable): i did notice that um i noticed

[1:21:07] Trustee Critchley (probable): that there were you know quite serious issues with some of these wells and

[1:21:13] Trustee Critchley (probable): the uh particularly the freshwater or the saltwater intrusion into a couple of them

[1:21:18] Trustee Critchley (probable): and and so you know i was concerned about the purchasers of these uh lots thinking that well

[1:21:28] Trustee Critchley (probable): Well, because they're being subdivided and they're available for sale, you know, everything must be fine.

[1:21:32] Trustee Critchley (probable): But by having this restrictive covenant or a covenant, it would be on title so that any purchaser would be aware of this and they could see what had gone on.

[1:21:46] Trustee Critchley (probable): Would the covenant, the covenant would be one document which would cover all of these lots, then would it?

[1:21:53] Voice 13: Yes, that's correct.

[1:21:54] Voice 13: yeah

[1:21:56] Trustee Critchley (probable): so they could see that in this area there there are issues and they can make their purchase

[1:22:01] Trustee Critchley (probable): decision uh accordingly i mean not to say that it's a horrendously bad situation obviously the

[1:22:10] Trustee Critchley (probable): professional people think that with uh the filtration and treatment and and was supplemented

[1:22:15] Trustee Critchley (probable): by some captured rainwater possibly then uh you know things are going to be okay but people should

[1:22:21] Trustee Critchley (probable): No. So I don't have a problem with this overall, and I would be voting in favor of this, I think, unless there's something else that comes out that I'm not aware of.

[1:22:33] Chair Fast: Thank you, Trustee Critchley. Okay, questions? Trustee Boucherkin, do you have any questions for the planner? No.

[1:22:39] Chair Fast: No, I don't.

[1:22:41] Chair Fast: Thank you.

[1:22:42] Trustee Critchley (probable): Okay, so I'd be prepared to make the motion then.

[1:22:46] Trustee Critchley (probable): Okay, go ahead.

[1:22:47] Trustee Critchley (probable): I'll move the Denman Island Local Trust Committee in respect of application DESUB 2019.2, accept a water treatment covenant under Section 219 of the Land Title Act from the registered owners of the east one-half of Section 28, Denman Island, Nanaimo District,

[1:23:08] Trustee Critchley (probable): except parts and plans VIP 87737 and VIP 88293 PID 006-660-495 attached as attachment one to

[1:23:26] Trustee Critchley (probable): this staff report dated March 16th 2021 and designate the chair and any additional trustee

[1:23:39] Trustee Critchley (probable): of the local trust committee to sign the covenant thank

[1:23:44] Chair Fast: you very much and do i have a seconder

[1:23:46] Chair Fast: thank you trustee bushekin that's great sometimes it depends on ferry schedules and

[1:23:52] Chair Fast: especially during covet whether people are leaving the island so i think that amendment

[1:23:57] Chair Fast: should work unless the planner has a issue with it no okay great thank you any more questions

[1:24:02] Chair Fast: or discussion all in favor all right

[1:24:08] Chair Fast: all right thank you that passes unanimously thank you

[1:24:11] Chair Fast: planner Debena. Thank you. Okay sorry making a note here and now we're on to 7.2 and this is

[1:24:21] Chair Fast: consideration of further readings of bylaws proposed bylaws 233 and 234 associated with

[1:24:28] Chair Fast: Pepper Lane and just move ahead here to page 99 of our agenda and we have with us again

[1:24:38] Chair Fast: and Planner Sonia Zupanitz to bring us up to date.

[1:24:44] Chair Fast: And go ahead, Planner.

[1:24:48] Planner Zupanec (probable): Thanks, I'll be very brief.

[1:24:50] Planner Zupanec (probable): The public hearing last evening resulted

[1:24:54] Planner Zupanec (probable): in a small number of input for you,

[1:24:59] Planner Zupanec (probable): neither of which was the verbal submissions anyway,

[1:25:02] Planner Zupanec (probable): which were related to the proposed bylaws.

[1:25:05] Planner Zupanec (probable): and you didn't hear about the housing agreement so bylaws 233 the official community plan bylaw

[1:25:14] Planner Zupanec (probable): i have no staff recommendations for changes to bylaw 233 so as presented in your staff

[1:25:21] Planner Zupanec (probable): or in your agenda package you may consider second and third readings at this time and i can pull up

[1:25:29] Planner Zupanec (probable): some suggested resolution wording for you if that's how you choose to proceed.

[1:25:36] Planner Zupanec (probable): However for bylaw 234 which is to amend the land use bylaw as you noted in the presentation

[1:25:42] Planner Zupanec (probable): yesterday I identified a number of small what I would consider minor changes based on our review

[1:25:49] Planner Zupanec (probable): as well as the applicant's suggestions so I can also share some suggested wording for resolutions

[1:25:57] Planner Zupanec (probable): for those if you choose to pursue that and we can go through each change individually and solicit

[1:26:04] Planner Zupanec (probable): any questions or feedback on that and then the housing agreement and the restrictive covenant

[1:26:11] Planner Zupanec (probable): which are essential elements of this application can also be considered today in terms of if you

[1:26:17] Planner Zupanec (probable): would be agreeable to some minor modifications to both those documents as well however you can

[1:26:25] Planner Zupanec (probable): and look at those separately

[1:26:29] Planner Zupanec (probable): if you felt that you just wanted to deal

[1:26:30] Planner Zupanec (probable): with the two bylaws, the OCP and the land use bylaw today

[1:26:34] Planner Zupanec (probable): and defer the housing agreement for later.

[1:26:37] Planner Zupanec (probable): I know you haven't had a lot of time

[1:26:39] Planner Zupanec (probable): since the public hearing last night,

[1:26:41] Planner Zupanec (probable): but there wasn't a lot of new information presented verbally

[1:26:46] Planner Zupanec (probable): and the written submissions you did have access to.

[1:26:48] Planner Zupanec (probable): So it's up to you at the pace at which you wish to proceed.

[1:26:51] Planner Zupanec (probable): I can share the screen with the suggested resolutions for each of those depending on the order you wish to go with, but I have no suggested changes for 233 and 234.

[1:27:03] Planner Zupanec (probable): We have a bit of work that I'd like you to consider before advancing. Thanks.

[1:27:08] Chair Fast: okay thank you then let's go through them in order perhaps 233 is the revisions to the proposed well

[1:27:18] Chair Fast: the proposed bylaw to amend the OCP and please take it away planner Zupanet I think we've got

[1:27:29] Chair Fast: the recommended changes from the planner on the screen there for bylaw 233 and would anybody like

[1:27:41] Chair Fast: like to make these motions at this time?

[1:27:43] Chair Fast: Trustee Bushekin.

[1:27:46] Trustee Busheikin (probable): I'll start off with this.

[1:27:48] Trustee Busheikin (probable): I don't think these are changing anything.

[1:27:52] Trustee Busheikin (probable): So I will move that we're going with bylaw 233 as proposed.

[1:27:57] Trustee Busheikin (probable): So I will move that Denman Island Local Trust Committee

[1:28:00] Trustee Busheikin (probable): bylaw 233 cited as Denman Island official community plan

[1:28:03] Trustee Busheikin (probable): 2008 amendment number one 2019 be read a second time.

[1:28:09] Trustee Busheikin (probable): Do I have a seconder?

[1:28:11] Trustee Critchley (probable): I'll second it thank

[1:28:13] Chair Fast: you we have a little bit of a lag so people who are watching please just

[1:28:18] Chair Fast: bear with us thank you more discussion I

[1:28:22] Trustee Busheikin (probable): just would speak to the motion I want to commend

[1:28:27] Trustee Busheikin (probable): the members of the DC LTA and the the owner of the I think you would call it the parent property

[1:28:35] Trustee Busheikin (probable): who the land is a donation primarily.

[1:28:41] Trustee Busheikin (probable): And I think it was quite a lot of work as well.

[1:28:45] Trustee Busheikin (probable): So I don't know if that person wants their name

[1:28:49] Trustee Busheikin (probable): to be public, but they know who they are and many people do.

[1:28:51] Trustee Busheikin (probable): And I think that that kind of generosity and willingness

[1:28:55] Trustee Busheikin (probable): to work with a community group is just a deeply exemplary.

[1:29:01] Trustee Busheikin (probable): And I'm happy to see that and just all the work

[1:29:04] Trustee Busheikin (probable): that the various people involved have done to get this to this point is really, really

[1:29:12] Trustee Busheikin (probable): valuable and admirable. So I wanted to say that and that I have no doubt that there is, as we know,

[1:29:22] Trustee Busheikin (probable): there's a huge need for this and this will go part way to meeting that need in a sustainable way.

[1:29:30] Trustee Busheikin (probable): and then I also just wanted to speak to some of the feedback we had in some of the

[1:29:35] Trustee Busheikin (probable): correspondence about the concern with creating a new potential zone are for can we can we save

[1:29:43] Chair Fast: that for bylaw 234 which is the lug one thank you

[1:29:48] Chair Fast: okay let's go through the oc that's all done

[1:29:51] Trustee Busheikin (probable): I'm done

[1:29:51] Chair Fast: very good thank you did you want to say anything trustee Critchley

[1:29:56] Trustee Critchley (probable): yes I do

[1:29:58] Trustee Critchley (probable): do.

[1:30:00] Trustee Critchley (probable): just because we've had a public hearing and I'm of a mind to move forward with not just this but

[1:30:06] Trustee Critchley (probable): with the next one as well so it's generally advancing this application and just to say I

[1:30:12] Trustee Critchley (probable): agree with Trustee Breshekin's comment so I won't repeat that obviously there's great need in the

[1:30:19] Trustee Critchley (probable): community and there's great support for for this application for these changes I just wanted to

[1:30:27] Trustee Critchley (probable): comment on one in particular that was a little bit out of the ordinary. And it was from Emily

[1:30:35] Trustee Critchley (probable): Anderson and Sam Croom, who objected to this on the basis that it involved the withdrawal of a

[1:30:42] Trustee Critchley (probable): parcel from the Agricultural Land Reserve. And I just wanted to say that I really appreciate them

[1:30:50] Trustee Critchley (probable): making that comment. Unfortunately, you know, in my ordering of priorities, I have to say that

[1:30:56] Trustee Critchley (probable): I think this application needed to take precedence over that bit of agricultural land commission, land reserve.

[1:31:06] Trustee Critchley (probable): Yes, every bit of agricultural land is important.

[1:31:11] Trustee Critchley (probable): I would note that this particular parcel did not have very high agricultural potential and capability.

[1:31:18] Trustee Critchley (probable): It's quite stony ground.

[1:31:19] Trustee Critchley (probable): ground but then you know having said that the type of operation that Emily and Sam are running

[1:31:27] Trustee Critchley (probable): you know probably doesn't require great soil anyway or you know you can amend it and they're

[1:31:33] Trustee Critchley (probable): using greenhouses polytunnels and all that sort of thing and I'd also like to say thank you to

[1:31:39] Trustee Critchley (probable): them for being so candid in their submission as to the capability of small-scale agriculture

[1:31:47] Trustee Critchley (probable): agriculture, uh, on the islands. I was quite blown away by, by the revelation that you could

[1:31:54] Trustee Critchley (probable): actually make a living, a good living and employ five people, um, for part, for part of the time

[1:32:02] Trustee Critchley (probable): for the growing season and so forth. So that was quite an eye opener to me. So thank you very much

[1:32:07] Trustee Critchley (probable): for that. I don't disregard that. I just think this has to go through. Thank you.

[1:32:13] Trustee Critchley (probable): uh

[1:32:15] Chair Fast: thank you and um uh noting that we're speaking just to reading the ocp amendment 233 the second

[1:32:21] Chair Fast: time uh but i just want to add um i kept a copy of the uh letter two from uh emily anderson and

[1:32:29] Chair Fast: sam croon because uh what they've raised is the idea of a agricultural land bank basically like

[1:32:38] Chair Fast: the density bank that Denman already has. I just think it's an innovative idea so that's why I kept

[1:32:46] Chair Fast: it. I think it's worth perhaps considering in the farm plan or whatever trustees think but I was,

[1:32:55] Chair Fast: as somebody who works on a, helps my neighbours with a little heritage farm here on Bowen, I

[1:33:02] Chair Fast: appreciated those comments and the detail. Okay so we've had a discussion about the

[1:33:09] Chair Fast: motion that's on the floor in front of us that denman island local trust committee bylaw 233

[1:33:14] Chair Fast: cited as denman island official because it's not up i'm going to read it again um oh here it comes

[1:33:20] Chair Fast: thank you sonia the first one um there under the words bylaw 233 be read a second time and um this

[1:33:28] Chair Fast: has been moved and seconded we've had some discussion i'm going to call the question all

[1:33:33] Chair Fast: All those in favor?

[1:33:36] Trustee Critchley (probable): Aye.

[1:33:37] Chair Fast: Aye, aye.

[1:33:38] Chair Fast: Okay, thank you.

[1:33:39] Chair Fast: That's three ayes in favor.

[1:33:41] Chair Fast: That passes unanimously.

[1:33:43] Chair Fast: And who would, David Critchley,

[1:33:45] Chair Fast: would you like to read the next one?

[1:33:47] Trustee Critchley (probable): Yeah, I'll move to the next one.

[1:33:49] Trustee Critchley (probable): That the Denman Island Local Trust Committee

[1:33:51] Trustee Critchley (probable): Bylaw Number 233,

[1:33:53] Trustee Critchley (probable): cited as Denman Island Official Community Plan 2008,

[1:33:57] Trustee Critchley (probable): Amendment Number 1, 2019, be read a third time.

[1:34:02] Chair Fast: I'll second.

[1:34:03] Chair Fast: Thank you.

[1:34:04] Chair Fast: Moved and seconded.

[1:34:05] Chair Fast: any discussion no on

[1:34:08] Chair Fast: the question all those in favor aye aye aye that passes unanimously thank

[1:34:14] Chair Fast: you uh trustee bushaken would you like to continue sure i move that

[1:34:19] Trustee Busheikin (probable): denman island local trust

[1:34:20] Trustee Busheikin (probable): committee bylaw number 233 cited as denman island official community plan 2008 amendment number one

[1:34:26] Trustee Busheikin (probable): 2009 be forward to the secretary of the island's trust for approval of executive committee may i

[1:34:33] Chair Fast: make an amendment and say 2019 not 2009 oh indeed that's not even an amendment no yes 2019 it's just

[1:34:42] Chair Fast: a covid symptom i think okay thank you and i think i saw uh trustee critchley second that yes

[1:34:48] Voice 6: okay

[1:34:49] Chair Fast: thank you moved and seconded anybody want to discuss this no okay then i'm going to call the

[1:34:55] Chair Fast: question all those in favor aye aye aye thank you that's three hands raised and trustee critchley

[1:35:04] Chair Fast: just so you know that passes unanimously but sometimes i can just see the edge of your thumb

[1:35:09] Chair Fast: i can't see your hand um so if you just

[1:35:12] Voice 7: hold it in

[1:35:12] Chair Fast: front of your face that would be better thank

[1:35:14] Chair Fast: you thank you

[1:35:14] Chair Fast: okay and then we've got one more in this section under 233 uh i'll

[1:35:21] Trustee Critchley (probable): move that i'll

[1:35:23] Trustee Critchley (probable): I'll move to the Denman Island Local Trust Committee

[1:35:24] Trustee Critchley (probable): Forward By-law Number 233,

[1:35:27] Trustee Critchley (probable): cited as Denman Island Official Community Plan 2008,

[1:35:31] Trustee Critchley (probable): Amendment Number 1, 2019,

[1:35:33] Trustee Critchley (probable): to the Minister of Municipal Affairs and Housing

[1:35:36] Trustee Critchley (probable): for approval.

[1:35:36] Planner Zupanec (probable): Oh, no, sorry.

[1:35:37] Planner Zupanec (probable): That's not correct.

[1:35:39] Planner Zupanec (probable): Go ahead, planner.

[1:35:41] Planner Zupanec (probable): So it's just to the Islands Trust Executive Committee

[1:35:45] Planner Zupanec (probable): at this time.

[1:35:46] Planner Zupanec (probable): Once we've received that approval,

[1:35:48] Planner Zupanec (probable): approval, that's when we would request the resolution for the, well, I guess, sorry,

[1:35:57] Planner Zupanec (probable): I think I'm speaking too early. If the EC approves the bylaw, that is when we would

[1:36:04] Planner Zupanec (probable): send it to the minister.

[1:36:07] Chair Fast: Thank you, planner. You've caught my question before I got a chance

[1:36:11] Chair Fast: to ask it and um uh so do you want to try that again david critchley just for clear

[1:36:20] Voice 11: sorry sir we're not we're

[1:36:22] Chair Fast: just replacing the to the ministry minister of municipal affairs and

[1:36:28] Chair Fast: housing um it's

[1:36:30] Planner Zupanec (probable): on the screen right now so it's to forward to the secretary of the islands trust

[1:36:34] Planner Zupanec (probable): for approval by the executive committee didn't we just do that yeah and and that's that's the

[1:36:41] Planner Zupanec (probable): the direction that we need now to submit.

[1:36:43] Planner Zupanec (probable): So, sorry if procedurally this is an option,

[1:36:47] Planner Zupanec (probable): but because it has to be approved by the EC

[1:36:49] Planner Zupanec (probable): before it can be submitted to the provincial ministry.

[1:36:53] Voice 6: Yes.

[1:36:55] Chair Fast: So we'll just leave that last one.

[1:36:57] Chair Fast: We'll just omit that from our list.

[1:37:00] Chair Fast: Right.

[1:37:01] Chair Fast: Because it's going to executive committee.

[1:37:03] Chair Fast: Thank you.

[1:37:05] Chair Fast: I can see there's some, all okay.

[1:37:09] Chair Fast: We're just going to-

[1:37:10] Planner Zupanec (probable): You know what?

[1:37:11] Planner Zupanec (probable): I'm just, the legislative clerks reminded me

[1:37:13] Planner Zupanec (probable): that you can prior to the EC reviewing it you can pass that resolution to the minister so that

[1:37:20] Planner Zupanec (probable): we can just proceed with the process without having to come back to you for an RWM for that

[1:37:27] Planner Zupanec (probable): particular resolution so my apologies go ahead with me no

[1:37:31] Chair Fast: thank you this is this is very good

[1:37:33] Chair Fast: so maybe trustee Critchley could you read the whole thing again then please if you're you want

[1:37:39] Chair Fast: want to yeah

[1:37:41] Trustee Critchley (probable): i will move that the denman island local trust committee forward bylaw number 233

[1:37:46] Trustee Critchley (probable): cited as denman island official community plan 2008 amendment number 1 2019 to the minister of

[1:37:54] Trustee Critchley (probable): municipal affairs and housing for approval thank

[1:37:58] Chair Fast: you and seconded thank you okay and uh thank you

[1:38:03] Chair Fast: very much for checking that uh planner zupanets because i did have a little question mark and um

[1:38:08] Chair Fast: it's good. We're all second checking and double checking all the time to make sure that things

[1:38:13] Chair Fast: flow smoothly. And any more discussion? Okay,

[1:38:18] Chair Fast: then I'm going to call the question on the motion that

[1:38:21] Chair Fast: was just read. All those in favor? Aye. Aye.

[1:38:26] Chair Fast: Aye. Thank you. That passes unanimously. Three hands

[1:38:28] Chair Fast: went up. I'm saying this for our recording expert there behind the scenes to make sure she might not

[1:38:38] Chair Fast: not see all the hands thank you that passes unanimously now we're on to the uh land use

[1:38:43] Chair Fast: bylaw amendments that go along with this um for the same application and this is bylaw 234

[1:38:49] Chair Fast: take it away planners ubernet okay thanks and

[1:38:52] Planner Zupanec (probable): sorry about that i think it's been a while since

[1:38:54] Planner Zupanec (probable): we've we've referred to the ministry so the process escaped me um okay so as uh mentioned

[1:39:03] Planner Zupanec (probable): last night there's a few changes that we'd like you to consider today and the first for bylaw 234

[1:39:10] Planner Zupanec (probable): is to increase the floor area for the permitted seniors affordable housing units to allow some

[1:39:15] Planner Zupanec (probable): flexibility in configuration so the applicants requested that table 8 in the land use bylaw

[1:39:23] Planner Zupanec (probable): item 9 be amended from 60 square meters per unit to 65 square meters per unit

[1:39:30] Planner Zupanec (probable): so that is the resolution that you see on the screen there should satisfy that change or that

[1:39:37] Planner Zupanec (probable): amendment are there any questions about that before i move on to the other items

[1:39:45] Planner Zupanec (probable): seeing no questions please

[1:39:47] Chair Fast: go ahead and

[1:39:48] Planner Zupanec (probable): then the other amendment that's required is to plan number

[1:39:51] Planner Zupanec (probable): one which is at the very end of the bylaw that shows the actual zone boundaries so i'm suggesting

[1:39:59] Planner Zupanec (probable): that it be replaced with the following plan that we have shown on the screen here that

[1:40:04] Planner Zupanec (probable): has the correct citation for the actual affordable rental housing zone and that we also remove the

[1:40:11] Planner Zupanec (probable): text conceptual plan only from that header in the actual bylaw we will before final reading

[1:40:21] Planner Zupanec (probable): ensure that this map this plan matches that which we have through the subdivision referral from the

[1:40:30] Planner Zupanec (probable): the ministry of transportation it's critical that there's no difference between the two otherwise

[1:40:35] Planner Zupanec (probable): the subdivision can't be approved as you can imagine that would be a pretty difficult position

[1:40:40] Planner Zupanec (probable): for everybody to be in so our commitment from the planning side of things is to ensure that before

[1:40:47] Planner Zupanec (probable): we recommend final adoption of this bylaw is that we've confirmed that this plan matches what has

[1:40:54] Planner Zupanec (probable): been approved or as a preliminary approval for the subdivision layout so that there's no

[1:40:59] Planner Zupanec (probable): discrepancy in the in the zone boundaries but we can take out the conceptual plan only wording for

[1:41:06] Planner Zupanec (probable): now but so that when it goes to the executive committee it's clean cleaner so that's the second

[1:41:13] Planner Zupanec (probable): requested change for bylaw 234 are there any questions related to that i

[1:41:20] Chair Fast: just have one for

[1:41:21] Chair Fast: for clarification, this plan of subdivision layout,

[1:41:24] Chair Fast: that's the PLR that is sometimes referred to?

[1:41:28] Planner Zupanec (probable): PLA, preliminary layout approval.

[1:41:31] Chair Fast: Thank you.

[1:41:32] Chair Fast: Thank you, this is just me trying to navigate the acronyms

[1:41:36] Chair Fast: and make sure I'm on the right track.

[1:41:38] Chair Fast: It's not really about this topic,

[1:41:40] Chair Fast: so I should have just sent you an email some other time.

[1:41:43] Chair Fast: Any other questions for the planner?

[1:41:46] Chair Fast: Okay, then let's move on, thank you.

[1:41:48] Chair Fast: um

[1:41:52] Trustee Busheikin (probable): i i'll make the motion is that are we ready for that well i think there are

[1:41:59] Chair Fast: those are the

[1:42:00] Planner Zupanec (probable): two changes those

[1:42:01] Chair Fast: are the two right that's it sorry i was just going over the page and checking

[1:42:04] Chair Fast: um yes please go ahead trustee boucher okay

[1:42:07] Trustee Busheikin (probable): i move the denman island local trust committee

[1:42:10] Trustee Busheikin (probable): bylaw number two three four cited is denman island land use bylaw 2008 amendment number one 2019

[1:42:17] Trustee Busheikin (probable): 2019 be amended by one table eight item nine the floor area be increased from 60 square meters to

[1:42:25] Trustee Busheikin (probable): 65 square meters two plan number one be replaced with the following plan and the board's conceptual

[1:42:32] Trustee Busheikin (probable): plan only be removed in the title of plan number one thank

[1:42:38] Chair Fast: you second thank

[1:42:39] Chair Fast: you that moved and

[1:42:41] Chair Fast: seconded and um just making the note and uh any more questions for the planner no then i'll call

[1:42:50] Chair Fast: the question all those in favor aye aye

[1:42:54] Voice 7: aye

[1:42:56] Chair Fast: thank you that's three hands up that passes unanimously

[1:42:59] Chair Fast: thank you very much and um now we've got we read a second time up there trustee critchley do you

[1:43:09] Trustee Critchley (probable): wish

[1:43:09] Chair Fast: to go ahead with this i

[1:43:11] Trustee Critchley (probable): will yeah just uh my my screen just flashed my loss here are um i move

[1:43:17] Trustee Critchley (probable): in the denman island local trust committee bylaw number two three four cited as denman island land

[1:43:24] Trustee Critchley (probable): use bylaw 2008 amendment number one 2019 and do i put in as amended at this point uh be read a

[1:43:34] Trustee Critchley (probable): second time correct

[1:43:37] Chair Fast: yeah so you very good so we've added the words as amended in there thank you

[1:43:46] Chair Fast: thank you laura and uh very good so i'm um any more questions for the planner

[1:43:58] Trustee Critchley (probable): no thank

[1:43:58] Chair Fast: you then i'll call the question all those in favor i did i did want to comment oh okay sorry

[1:44:04] Trustee Busheikin (probable): Yeah, you

[1:44:05] Trustee Busheikin (probable): had suggested I hold off my comment till we get to this one. So, oh, yeah.

[1:44:11] Trustee Busheikin (probable): Trustee Critchley made the motion. If he wants to comment, he should go first.

[1:44:17] Trustee Busheikin (probable): Trustee Critchley, did you have something you wanted to say about this?

[1:44:20] Trustee Busheikin (probable): I thought I saw the tip of your fingers.

[1:44:24] Trustee Critchley (probable): No, that's all right. Go ahead. Thank you.

[1:44:26] Trustee Critchley (probable): OK,

[1:44:26] Trustee Busheikin (probable): I just did want to speak to the concerns that were raised about having that R4 zone as a potential.

[1:44:32] Trustee Busheikin (probable): potential um it's not attached to any property um and yeah i think the concern and i think it's

[1:44:39] Trustee Busheikin (probable): really good to think about is this going to be uh have unintended consequences to allow for

[1:44:44] Trustee Busheikin (probable): you know multi-unit um urban style developments and i'm really satisfied it will not do that

[1:44:50] Trustee Busheikin (probable): whatsoever it's actually got more checks and balances than what was there before and i see it

[1:44:57] Trustee Busheikin (probable): as one means of implementing OCP policies on housing, specifically Policy 27 and Policy 28,

[1:45:06] Trustee Busheikin (probable): about considering applications for seniors housing and affordable housing, and includes more

[1:45:14] Trustee Busheikin (probable): specificity to make it in fact stricter, for instance, that there must be a housing agreement

[1:45:19] Trustee Busheikin (probable): in place. This isn't mentioned in the in the OCP. So I think that it, in fact, what it does is it,

[1:45:30] Trustee Busheikin (probable): it gives some guidance and some, I would say, limits and requirements for any future

[1:45:42] Trustee Busheikin (probable): rental housing multi-unit developments that will ensure they meet those community needs.

[1:45:50] Trustee Busheikin (probable): And it also, you know, in the process of working on this application, it needed to be, something

[1:45:58] Trustee Busheikin (probable): needed to be put in place because we have no rentals or had no, well, still have no rental

[1:46:02] Trustee Busheikin (probable): zoning. And this will put that in place. And I think that, you know, having heard those delegations

[1:46:08] Trustee Busheikin (probable): at the beginning of the meeting clearly there's a recognition in the community and in many documents

[1:46:14] Trustee Busheikin (probable): and studies that we need to be creating ocp and lub policies that support affordable housing

[1:46:22] Trustee Busheikin (probable): uh in a way that that works for the island and the trust and i think that's actually what this does

[1:46:29] Trustee Busheikin (probable): so i did think it was worth mentioning that because there was concern raised and i think

[1:46:35] Trustee Busheikin (probable): the impetus behind the concern is is is valid thank

[1:46:39] Chair Fast: you very much very good trustee critchley

[1:46:44] Trustee Critchley (probable): thank you yes i i just wanted to uh not only second the motion but uh second the comments

[1:46:50] Trustee Critchley (probable): that were made uh by trustee beshaken just a moment ago um i think it's unfortunate that this

[1:46:57] Trustee Critchley (probable): there has become such a concern about this that somehow the trust is imposing something against

[1:47:05] Trustee Critchley (probable): against the will and against the nature of the Denman Island community.

[1:47:11] Trustee Critchley (probable): I have faith that in future local trust committee that they are not going to be putting through

[1:47:20] Trustee Critchley (probable): or approving any application that is against the full intent and spirit of the community.

[1:47:31] Trustee Critchley (probable): and this this document is yes it's a template but it doesn't mean that it cannot be varied from

[1:47:39] Trustee Critchley (probable): uh it doesn't it's an aid i think to furthering future affordable housing applications

[1:47:49] Trustee Critchley (probable): so i i see it in an entirely positive light and i am not concerned in the slightest that it's going

[1:47:55] Trustee Critchley (probable): going to be leading to towers on Denman.

[1:48:01] Trustee Critchley (probable): So

[1:48:02] Chair Fast: thank you.

[1:48:03] Chair Fast: Okay, thank you.

[1:48:06] Chair Fast: And I'll just say, I appreciate all public feedback.

[1:48:10] Chair Fast: I think, you know, it's really good to see

[1:48:16] Chair Fast: that the community is observing

[1:48:18] Chair Fast: and raising concerns as they see them.

[1:48:24] Chair Fast: and uh that gives local trustees and and myself a chance to make sure that we've checked and

[1:48:30] Chair Fast: double checked all those kinds of things so thank you very much for that and um with if that's the

[1:48:35] Chair Fast: discussion then i'm going to call the question on the motion um and it's almost the same as is on

[1:48:42] Chair Fast: the screen except it does say now as amended correct yeah so the top one on the screen there

[1:48:50] Chair Fast: there, includes the words as amended. I'm just going to check with our recording. Vicky, you've

[1:48:56] Chair Fast: got that? Just because I don't see it on the screen. Vicky, are you back there? She was nodding.

[1:49:07] Voice 3: I'm here. I got it. Oh, thank you.

[1:49:10] Chair Fast: I'm sorry. I didn't see you on the screen. Okay, thank you.

[1:49:13] Chair Fast: Very good. And then I'm going to thank you, Vicky. I'm just checking and then I want to

[1:49:17] Chair Fast: call the question all those in favor aye aye

[1:49:21] Voice 7: aye

[1:49:22] Chair Fast: that's three hands up that passes unanimously

[1:49:25] Chair Fast: thank you and then um on to the next one if one of the trustees would like to make the motion

[1:49:34] Chair Fast: um

[1:49:37] Trustee Busheikin (probable): i think we're just alternating it's um me now so i moved that denman island local trust

[1:49:42] Trustee Busheikin (probable): committee bylaw number 234 cited as denman island land use bylaw 2008 amendment number one 2019

[1:49:48] Trustee Busheikin (probable): 2019 as amended be read a third time okay thank you the

[1:49:53] Planner Zupanec (probable): as amended isn't necessary anymore

[1:49:55] Planner Zupanec (probable): strike that yeah

[1:49:58] Chair Fast: okay thank you and uh do i have a seconder second thank you and uh any more

[1:50:05] Chair Fast: discussion then i'm going to call the question all those in favor aye aye

[1:50:12] Voice 7: aye

[1:50:13] Chair Fast: that's three

[1:50:14] Chair Fast: Three ayes have it, passes unanimously, thank you.

[1:50:19] Chair Fast: And on to the next one.

[1:50:22] Trustee Critchley (probable): So I will move that the Denman Island Local Trust Committee

[1:50:26] Trustee Critchley (probable): By-law number 234, cited as Denman Island Land Use By-law

[1:50:31] Trustee Critchley (probable): 2008 Amendment Number 1, 2019,

[1:50:35] Trustee Critchley (probable): be forwarded to the Secretary of the Island's Trust

[1:50:37] Trustee Critchley (probable): for approval of Executive Committee.

[1:50:40] Chair Fast: Second.

[1:50:42] Chair Fast: Thank you.

[1:50:42] Chair Fast: and um any more uh discussion trustees okay all in favor aye aye aye

[1:50:54] Chair Fast: thank you three hands went

[1:50:56] Chair Fast: up that passes unanimously and um uh doing want to add that next one on to here or i don't think

[1:51:05] Chair Fast: ocp i think ocp amendments might need that but not lub anyway tell us okay thank you

[1:51:12] Voice 7: very good

[1:51:13] Chair Fast: good so then we're at uh 10 minutes till well eight minutes to 12 we've got a break scheduled

[1:51:20] Chair Fast: for 1205 and uh do we want to just continue on into the covenant discussion so let's just move

[1:51:27] Chair Fast: ahead i'm seeing some nodding and uh

[1:51:30] Chair Fast: both trustees and everybody so let's uh move ahead then and uh

[1:51:33] Chair Fast: take it away planner zupanets thank you

[1:51:35] Planner Zupanec (probable): so the restricted covenant can be improved upon at this

[1:51:40] Planner Zupanec (probable): This time, if you're willing to consider these changes,

[1:51:42] Planner Zupanec (probable): staff are recommending the following

[1:51:45] Planner Zupanec (probable): and they're on the screen here.

[1:51:47] Planner Zupanec (probable): Clause A, the applicant has requested

[1:51:51] Planner Zupanec (probable): that the following texts be included

[1:51:55] Planner Zupanec (probable): so that there is some flexibility in fencing changes

[1:51:59] Planner Zupanec (probable): that would deviate from the original approval by the ALC

[1:52:03] Planner Zupanec (probable): and that's an attachment to the restrictive covenant.

[1:52:06] Planner Zupanec (probable): So as it currently stands,

[1:52:07] Planner Zupanec (probable): the fencing and buffering plan that's attached

[1:52:10] Planner Zupanec (probable): would have to be executed exactly as is presented.

[1:52:14] Planner Zupanec (probable): However, the applicant may be in a position

[1:52:16] Planner Zupanec (probable): to discuss with the ALC some minor modifications.

[1:52:19] Planner Zupanec (probable): And if the ALC approves, we'd like the covenant

[1:52:22] Planner Zupanec (probable): to have that flexibility to recognize those changes.

[1:52:25] Planner Zupanec (probable): Otherwise right now it's really tied to exactly

[1:52:27] Planner Zupanec (probable): what was submitted in the covenant.

[1:52:30] Planner Zupanec (probable): So number one, it would initiate that amendment

[1:52:34] Planner Zupanec (probable): and I could do that if you agree with that.

[1:52:37] Planner Zupanec (probable): are there any questions about that particular amendment no

[1:52:44] Chair Fast: none

[1:52:45] Trustee Busheikin (probable): from me okay

[1:52:47] Chair Fast: Christy Critchley

[1:52:48] Chair Fast: you're okay I'm

[1:52:50] Trustee Critchley (probable): fine with that one thank

[1:52:51] Chair Fast: you okay

[1:52:52] Planner Zupanec (probable): so then we have some suggested changes for

[1:52:55] Planner Zupanec (probable): another element of that restrictive covenant which deals with fencing along the property line

[1:53:01] Planner Zupanec (probable): and the vegetative buffer along the property of the where the affordable housing would be located

[1:53:06] Planner Zupanec (probable): so these are clauses c and d in the restrictive covenant so this is suggested wording changes

[1:53:13] Planner Zupanec (probable): again we did this last night so um if you have some alternative wording um we can do that

[1:53:21] Planner Zupanec (probable): otherwise we can come back with something else if you would like to defer this but this is to

[1:53:26] Planner Zupanec (probable): address the concern that there is only one property that's that's being afforded the buffering and

[1:53:32] Planner Zupanec (probable): and fencing in the restrictive covenant

[1:53:34] Planner Zupanec (probable): while there's other properties

[1:53:35] Planner Zupanec (probable): that would have neighborly agreements with the DCLTA

[1:53:39] Planner Zupanec (probable): that aren't reflected in the covenant.

[1:53:41] Planner Zupanec (probable): And so the input that you've received

[1:53:45] Planner Zupanec (probable): is to standardize the requirement for fencing

[1:53:48] Planner Zupanec (probable): and the vegetative buffer for the properties

[1:53:52] Planner Zupanec (probable): that abut the southernmost property line

[1:53:55] Planner Zupanec (probable): of the DCLTA property.

[1:53:57] Planner Zupanec (probable): And those are the properties along Denman Road.

[1:54:00] Planner Zupanec (probable): So if I just scroll up to this map, I don't know if you can see my mouse, but the fencing

[1:54:09] Planner Zupanec (probable): along this boundary, the driveway accesses, and then this boundary as well. So we're suggesting

[1:54:17] Planner Zupanec (probable): clause C could be amended or replaced with the following text as here, that it constructs a solid

[1:54:27] Planner Zupanec (probable): fence suitable to mitigate noise and dust along both lengths of the driveway

[1:54:32] Planner Zupanec (probable): of the subject property and the full extent of the southern property lines of

[1:54:36] Planner Zupanec (probable): the subject property. It's a little bit cumbersome but it would achieve the

[1:54:41] Planner Zupanec (probable): solid fence however you have received input related to construction standard

[1:54:47] Planner Zupanec (probable): for decibel levels so I have no recommendations on that particular

[1:54:51] Planner Zupanec (probable): element as I don't have any expertise or experience with the construction

[1:54:57] Planner Zupanec (probable): standards for noise mitigation. However, we could bring back some suggested wording to reflect that

[1:55:05] Planner Zupanec (probable): input if that's something that you wish to do.

[1:55:10] Chair Fast: Thank you. Trustees, if you've got questions,

[1:55:15] Chair Fast: then yes, go ahead, please, Trustee Critchley.

[1:55:19] Trustee Critchley (probable): Thank you. Just a general question, first off.

[1:55:25] Trustee Critchley (probable): the if we defer this to our next meeting um and have a little more information on

[1:55:34] Trustee Critchley (probable): say cost of this uh and as well as the noise attenuation level uh how it would have to be

[1:55:42] Trustee Critchley (probable): constructed i'm wondering does it delay this application from going forward and doing the

[1:55:50] Trustee Critchley (probable): other things they need to do, like, well, the minister's approval, for example, that seems to

[1:55:56] Trustee Critchley (probable): me that it generally takes a couple of months, at least for that to happen. If there isn't urgency

[1:56:05] Trustee Critchley (probable): to it, I would prefer to put it to the next meeting on just focusing on this topic, because

[1:56:11] Trustee Critchley (probable): there is also another change that I'd like to bring forward and have trustees contemplate

[1:56:20] Trustee Critchley (probable): And that is with regard to the water monitoring aspect, what's called, I think, the Water Champion Covenant Annual Report.

[1:56:33] Trustee Critchley (probable): I have concern about that in as much as when we first were introduced to this data logger concept,

[1:56:44] Trustee Critchley (probable): concept. I was in favor of it because of the potential for saltwater intrusion, and I thought

[1:56:52] Trustee Critchley (probable): it would be a comfort to the neighbors and so forth to know that this was being monitored in a

[1:56:56] Trustee Critchley (probable): scientific way. But at that time, I think I probably put forward the motion to make that

[1:57:05] Trustee Critchley (probable): part of the covenant. But at no time then was it mentioned that there would be some sort of annual

[1:57:11] Trustee Critchley (probable): reporting other than to provide the data, the raw data to the honest trust. Now we're finding out

[1:57:19] Trustee Critchley (probable): from recent, I guess, the community information meeting that this would involve an annual expense

[1:57:27] Trustee Critchley (probable): to hire a professional to complete this report. And although there was no specificity as to the

[1:57:36] Trustee Critchley (probable): amount that it would cost but it was said between 100 and 200 dollars per hour and that it would

[1:57:43] Trustee Critchley (probable): involve somewhere between a couple of hours to you know a day sort of thing of a professional's time

[1:57:49] Trustee Critchley (probable): well i'm really concerned about the imposing an unreasonable financial burden on a community

[1:57:57] Trustee Critchley (probable): organization that raises funds through bake sales to do this, A, indefinitely, which is

[1:58:07] Trustee Critchley (probable): as proposed, or at all. So I'm thinking either I would strike that last part,

[1:58:14] Trustee Critchley (probable): not about providing raw data. I think that's reasonable. But presenting a professional

[1:58:22] Trustee Critchley (probable): professional certified report annually at substantial expense, I think that should be

[1:58:30] Trustee Critchley (probable): struck. Or an alternative, and I'm saying this for trustees to consider in the meantime,

[1:58:35] Trustee Critchley (probable): would be to put some limit on it for, say, three years. And then it's just providing raw data.

[1:58:45] Trustee Critchley (probable): I noticed that in the water license, which is issued, there is also reporting requirements

[1:58:51] Trustee Critchley (probable): or certain things that have to be done by the DCLTA under that provision.

[1:58:58] Trustee Critchley (probable): And they have provisions there that go for the first three years

[1:59:03] Trustee Critchley (probable): and that thereafter would be done on an every five-year basis.

[1:59:10] Trustee Critchley (probable): So I think there's some sort of logical connection

[1:59:14] Trustee Critchley (probable): with perhaps not having this go on in perpetuity

[1:59:17] Trustee Critchley (probable): as an expense of this organization.

[1:59:19] Trustee Critchley (probable): anyway i just wanted to throw that out at an early stage as to maybe why we ought to defer

[1:59:25] Trustee Critchley (probable): this if possible if it's not going to hold things up uh in the long run so i'd like to hear um staff

[1:59:32] Trustee Critchley (probable): response on that you

[1:59:35] Planner Zupanec (probable): would like to consider changes to the restrictive covenants at your

[1:59:40] Planner Zupanec (probable): next meeting that won't will not hold up the advancement of bylaws 233 and 234 to the executive

[1:59:48] Planner Zupanec (probable): committee and 233 to the province for example so we would simply attach to the EC package

[1:59:56] Planner Zupanec (probable): the restrictive covenant the housing agreement

[2:00:00] Planner Zupanec (probable): the entire package as was presented last night and possibly note that there may be some minor

[2:00:07] Planner Zupanec (probable): changes to the restrictive covenant for that information okay

[2:00:12] Voice 7: thank

[2:00:13] Chair Fast: you um trustee bushaken

[2:00:18] Chair Fast: did you want i think i note that from the uh the planner we still haven't heard about clause d

[2:00:24] Chair Fast: do we want to hear uh from the planner about that before we go to lunch or would you like to

[2:00:28] Chair Fast: to weigh in at this point, Trustee Boucherkin?

[2:00:32] Trustee Busheikin (probable): I'm happy to hear.

[2:00:34] Trustee Busheikin (probable): I think I understand the rationale for clause D,

[2:00:37] Trustee Busheikin (probable): but I certainly would be happy to hear from the planner as well.

[2:00:41] Chair Fast: Yeah, thank you.

[2:00:41] Chair Fast: And then maybe we'll take a break at that point

[2:00:44] Chair Fast: or see where we go from there.

[2:00:45] Chair Fast: So Planner Zupanets, if you'd like to finish with your point number three.

[2:00:50] Planner Zupanec (probable): Sure.

[2:00:50] Planner Zupanec (probable): So the last one is just a modification again to the existing clause,

[2:00:54] Planner Zupanec (probable): which was specific to one property,

[2:00:56] Planner Zupanec (probable): that it be extended to include the other three properties

[2:01:03] Planner Zupanec (probable): that abut Denman Road and would abut

[2:01:05] Planner Zupanec (probable): the southernmost property line

[2:01:07] Planner Zupanec (probable): of the seniors affordable housing property.

[2:01:09] Planner Zupanec (probable): So it would be to establish an area

[2:01:12] Planner Zupanec (probable): for the regeneration of natural vegetation

[2:01:14] Planner Zupanec (probable): to create a vegetated buffer along that boundary.

[2:01:19] Planner Zupanec (probable): So it doesn't prescribe that there has to be planting

[2:01:21] Planner Zupanec (probable): put in place or that there has to be irrigation of plants.

[2:01:25] Planner Zupanec (probable): it is quite loosely interpreted that it's establishing an area like a buffer area of

[2:01:33] Planner Zupanec (probable): no specified dimensions just to be super clear here that natural vegetation could be established

[2:01:40] Planner Zupanec (probable): along that continuous edge so if anyone is thinking that this is going to prescribe a

[2:01:47] Planner Zupanec (probable): planting scheme or x number of meters of vegetation that's not the case here at all

[2:01:52] Planner Zupanec (probable): and that might not satisfy the adjacent property owners but this is the suggested wording taken on

[2:01:58] Planner Zupanec (probable): what was already in place for the one property and so any amendments here too could be discussed

[2:02:07] Planner Zupanec (probable): and we can bring back some more options for your next meeting if you wish to defer

[2:02:11] Planner Zupanec (probable): the restrictive covenant changes until that time okay

[2:02:16] Chair Fast: thank you very much um uh does anybody does

[2:02:20] Chair Fast: Laura do you have anything to say at this point I've got a couple of yeah thanks

[2:02:24] Trustee Busheikin (probable): um I think like

[2:02:27] Trustee Busheikin (probable): I think deferring makes sense but then part of me thinks well probably everyone involved wants as

[2:02:31] Trustee Busheikin (probable): much clarity as possible at this point so I you know I wonder if we could do what we can today

[2:02:37] Trustee Busheikin (probable): I um I uh you know am interested to see the options um I don't uh in terms of what trustee

[2:02:48] Trustee Busheikin (probable): suggested about the data logger and the reports i'm not sure i'd be comfortable saying that no

[2:02:53] Trustee Busheikin (probable): reporting is done but switching it to every two or three years or some kind of graduated approach

[2:02:59] Trustee Busheikin (probable): i think uh sounds reasonable um and um and then in the others i i support one two and three here

[2:03:09] Trustee Busheikin (probable): and i guess for the number two i'd like to know what are the what are the implications of the

[2:03:14] Trustee Busheikin (probable): the covenant not spelling out what suit offense suitable to mitigate noise and dust is. And if

[2:03:24] Trustee Busheikin (probable): it's like, part of me thinks, oh, it's very good to get specific. And then part of me says, well,

[2:03:30] Trustee Busheikin (probable): you know, it's also good not to, and just let, you know, it can, I, you know, I don't know,

[2:03:37] Trustee Busheikin (probable): I don't have the expertise. There must be huge expertise in what is a noise proof fence and it

[2:03:41] Trustee Busheikin (probable): it could get, you know, exorbitantly expensive. And I think sort of a reasonable attempt is what's

[2:03:48] Trustee Busheikin (probable): wanted here. And I don't know what the pros and cons are of spelling that out, or even how easy

[2:03:53] Trustee Busheikin (probable): that would be. And I don't want to kind of open up a very long drawn out discussion with the

[2:04:01] Trustee Busheikin (probable): applicant and the neighbors and the planner and us around, you know, fencing types that, you know,

[2:04:09] Trustee Busheikin (probable): we're not expert experts on so um and i guess then then that what i'm thinking out loud i think we

[2:04:16] Trustee Busheikin (probable): probably need to hear back from planning staff with a little more guidance what is typical are

[2:04:22] Trustee Busheikin (probable): there other examples in the trust area about these kinds of fences um i do think i mean having read

[2:04:29] Trustee Busheikin (probable): the ocp uh in preparation for these decisions the policy that supports the work we're doing

[2:04:38] Trustee Busheikin (probable): um by uh considering the zoning amendment for seniors housing has eight bullets uh guiding

[2:04:46] Trustee Busheikin (probable): that work and one of them is that uh surrounding oh that the um the proposal does not impact

[2:04:56] Trustee Busheikin (probable): negatively on adjacent property so i think that we're following our instructions in the ocp here

[2:05:01] Trustee Busheikin (probable): it's just a matter of how um yeah

[2:05:07] Chair Fast: i don't know

[2:05:08] Trustee Busheikin (probable): how conclusive that was well

[2:05:10] Chair Fast: i'll just i'll just

[2:05:11] Chair Fast: chime in with my couple of thoughts and uh uh my question is uh partly about um

[2:05:22] Chair Fast: maintenance like what happens when the solid fence needs to be uh fixed after such and such

[2:05:29] Chair Fast: number of years or whatever they can be expensive and does it have to go back the same way who pays

[2:05:36] Chair Fast: who does the work and the second one is what I think of as the cattle shoot effect of having

[2:05:43] Chair Fast: a path or road a laneway with two fences down either side and is that really what

[2:05:56] Chair Fast: um is going to be the best interests of the uh seniors affordable housing and the neighbors over

[2:06:03] Chair Fast: time we have a number of uh i've seen a number of um trail right-of-ways that end up being like that

[2:06:10] Chair Fast: with solid wooden fences down both sides and uh so the i just wanted to flag those with local

[2:06:19] Chair Fast: trustees and with the planner as potential um things to think about and um planner do you have

[2:06:26] Chair Fast: any sense of the maintenance side of this can you it would this would is there an answer can't hear

[2:06:38] Chair Fast: you

[2:06:38] Planner Zupanec (probable): sorry through the chair it's an important note that you've addressed is that currently the

[2:06:43] Planner Zupanec (probable): wording in the restrictive covenant simply establish requires that the the grant or

[2:06:48] Planner Zupanec (probable): construct a solid fence suitable to mitigate the noise and dust not to maintain in perpetuity that

[2:06:56] Planner Zupanec (probable): fence so again these are these are additions to the covenant that have been made in response to

[2:07:03] Planner Zupanec (probable): concerns we haven't done a thorough analysis of mechanisms to ensure that this is actually going

[2:07:10] Planner Zupanec (probable): to be in the long term a requirement so it isn't in there now and that that likely you know could

[2:07:19] Planner Zupanec (probable): be added quite easily it just it isn't currently in the way thank

[2:07:23] Chair Fast: you yeah and i don't even know

[2:07:25] Chair Fast: if it would be valuable in the long term but i just bring it up as a question thank you trustee

[2:07:30] Chair Fast: critchley thank

[2:07:33] Trustee Critchley (probable): you um yeah i just wanted to throw out there for for consideration i take it we're

[2:07:39] Trustee Critchley (probable): not going to make a decision at this moment but for for folks to think about um whether there is

[2:07:45] Trustee Critchley (probable): really a requirement or a need here for sound barrier being that the nature of the development

[2:07:55] Trustee Critchley (probable): which is seniors affordable housing. Now, yes, there's going to be noise while it's under

[2:08:00] Trustee Critchley (probable): construction. But after that, we're talking about a bunch of seniors here. Are they going to be

[2:08:06] Trustee Critchley (probable): making a lot of noise? I kind of don't think so. It's not like we're sheltering this from a

[2:08:13] Trustee Critchley (probable): woodwork shop or something of that nature. I know that the neighbor who operates the guest house

[2:08:22] Trustee Critchley (probable): was concerned about their influence of noise on the seniors' affordable housing

[2:08:30] Trustee Critchley (probable): because they intend to have some music events.

[2:08:33] Trustee Critchley (probable): And I think they didn't want to have complaints from that side about what they were doing.

[2:08:37] Trustee Critchley (probable): I don't think they were particularly concerned about a bunch of noisy seniors disturbing people in the guest house.

[2:08:44] Trustee Critchley (probable): I could be wrong on that, but that was my impression.

[2:08:45] Trustee Critchley (probable): So, and also I just point out that when it comes to separation, for our trailer bylaw, we have this provision that requires merely the planting of a vegetative buffer screen that will grow to a height of two meters in five years.

[2:09:09] Trustee Critchley (probable): I think it's five years and so you know I'm wondering if it isn't better here to be doing

[2:09:16] Trustee Critchley (probable): some sort of vegetative buffer rather than hard fence along that southern the southern boundary

[2:09:25] Trustee Critchley (probable): areas anyway those are kind of preliminary thoughts and consider it further thank you

[2:09:34] Chair Fast: very much trustees yeah there's other things that come with solid fences like

[2:09:37] Chair Fast: catching the wind and shading and things like that. But I know nothing about these

[2:09:45] Chair Fast: and how they might affect the situation. I'm just looking at the clock. We're five minutes

[2:09:51] Chair Fast: into our break time. We were going to break for lunch. What do people think about leaving

[2:09:57] Chair Fast: it at this and come back with our thoughts after lunch? Or do we want to ask staff

[2:10:07] Chair Fast: to come back with revised recommendations or what's the what are the wishes we've still got

[2:10:15] Chair Fast: the housing agreement changes as well to deal with when we return shall we just take a break

[2:10:22] Chair Fast: after lunch

[2:10:22] Chair Fast: okay let's take a break now half hour so we'll come back at 12 41 and

[2:10:32] Chair Fast: and recommence our discussion.

[2:10:35] Chair Fast: Thank you, everybody.

[2:10:38] Chair Fast: Bye for now.

[2:10:39] Chair Fast: 12.41, we'll return.

[2:39:56] Voice 7: Hi, Vicki.

[2:40:51] Trustee Busheikin (probable): Is this where we're supposed to be back about now?

[2:40:54] Trustee Busheikin (probable): Am I right?

[2:40:55] Trustee Busheikin (probable): Yep.

[2:40:56] Trustee Busheikin (probable): 1241.

[2:40:57] Trustee Busheikin (probable): Very good.

[2:40:58] Trustee Busheikin (probable): Okay.

[2:40:59] Chair Fast: Of 1241, indeed.

[2:41:01] Chair Fast: Yes.

[2:41:02] Chair Fast: Vicki is back.

[2:41:05] Chair Fast: And I guess

[2:42:20] Trustee Busheikin (probable): we should be thinking about how to handle this material that we're going to be dealing with.

[2:42:28] Trustee Busheikin (probable): And

[2:42:42] Chair Fast: there's Trustee Critchley.

[2:42:43] Chair Fast: So I think we're all assembled.

[2:42:45] Chair Fast: Vicki has checked in already.

[2:42:48] Chair Fast: excuse me and um so let's reconvene the meeting here at 12 43 and um we're still in uh the section

[2:42:58] Chair Fast: of the agenda called 7.2 proposed bylaws um 233 and 234 we've uh moved those along uh unanimously

[2:43:07] Chair Fast: but we're in the part about sample restrictive covenant changes and perhaps housing agreement

[2:43:13] Chair Fast: changes and we've talked about a few of these

[2:43:15] Voice 7: does

[2:43:17] Chair Fast: anybody have um suggestions on have trustees

[2:43:21] Chair Fast: thought about where they'd like to move from here or uh do we want to uh continue discussion

[2:43:27] Chair Fast: go ahead trustee beshaken well you know

[2:43:30] Trustee Busheikin (probable): in terms of the covenant i think what i was hearing

[2:43:34] Trustee Busheikin (probable): generally is that what we uh are working towards is asking staff to bring back

[2:43:41] Trustee Busheikin (probable): back uh suggestions to amend the covenant um and i guess we would need a motion it gets a little

[2:43:50] Trustee Busheikin (probable): complicated because um well i'll give it a try so i'm going to try and pull out some things that

[2:43:57] Trustee Busheikin (probable): are in the suggested motion here or the sample motion um and adding a few more and um i will go

[2:44:05] Trustee Busheikin (probable): go nice and slowly so that Vicky can keep up.

[2:44:07] Trustee Busheikin (probable): Is that, just before I jump into that,

[2:44:09] Trustee Busheikin (probable): does that sound agreeable?

[2:44:14] Trustee Busheikin (probable): Yep.

[2:44:14] Trustee Busheikin (probable): Yeah, it's okay.

[2:44:15] Trustee Busheikin (probable): So I

[2:44:16] Trustee Busheikin (probable): moved that the Denman Island Local Trust

[2:44:18] Trustee Busheikin (probable): can request staff to bring back

[2:44:25] Trustee Busheikin (probable): a draft restrictive covenant

[2:44:30] Trustee Busheikin (probable): for DERZ 2017.1 DCLTA Pepper Lane.

[2:44:34] Trustee Busheikin (probable): that would include colon and then I'm going to take the number one here amending clause

[2:44:45] Trustee Busheikin (probable): a by adding the words amending clause a of section two no build by adding the words or

[2:44:53] Trustee Busheikin (probable): amendments there to approved by the ALC after contained in the ALC resolutions so same we're

[2:45:02] Trustee Busheikin (probable): just going with number one um and uh require uh language requiring construction and maintenance

[2:45:18] Trustee Busheikin (probable): of a solid fence suitable to mitigate noise and dust along both legs of the driveway of the

[2:45:25] Trustee Busheikin (probable): subject property and the full extent of the southern property lines of the subject property

[2:45:31] Trustee Busheikin (probable): can

[2:45:32] Chair Fast: i interrupt through the chair

[2:45:34] Planner Zupanec (probable): yes please go ahead

[2:45:36] Planner Zupanec (probable): so just so you're um aware it would not be

[2:45:41] Planner Zupanec (probable): both lengths of the driveway in this case that we would be returning language regarding that so

[2:45:49] Planner Zupanec (probable): just just to clarify you won't be seeing that uh in the why is that that's that's not what's been

[2:45:57] Planner Zupanec (probable): requested or identified so that that clarity has been um i'm providing

[2:46:02] Trustee Busheikin (probable): that clarity but i thought

[2:46:03] Trustee Busheikin (probable): that's what we're doing here that's what i'm hoping to do is to like to go ahead with what

[2:46:09] Trustee Busheikin (probable): you suggest is number two but to leave it a little more open so that some of the nuances of what

[2:46:15] Trustee Busheikin (probable): we've discussed could be included or at least noted in a attached memorandum that's that's

[2:46:21] Trustee Busheikin (probable): what i'm hoping to do okay so what can you so can you help

[2:46:26] Chair Fast: me out i i could suggest that instead of

[2:46:31] Chair Fast: saying in include language about construction and maintenance that it says consideration of

[2:46:38] Chair Fast: construction and maintenance no yeah yeah okay you have a funny way of nodding your head sometimes

[2:46:46] Chair Fast: it goes in a circle and i'm not sure i

[2:46:48] Trustee Busheikin (probable): do that i know it's true now that i watch myself i can see

[2:46:51] Trustee Busheikin (probable): all my mannerisms that other people know and that kind of means like yeah yeah that's what i can do

[2:46:56] Trustee Busheikin (probable): that thinking it's true but yes i

[2:46:58] Voice 3: will try to

[2:46:59] Trustee Busheikin (probable): nod more emphatically but um yeah i wanted to be clear

[2:47:02] Trustee Busheikin (probable): for planning staff what's being asked okay

[2:47:06] Chair Fast: well maybe we should sever these then um and deal with

[2:47:10] Chair Fast: them one at a time we've got we've okay we're agreeing on one um then for the first one i would

[2:47:19] Chair Fast: just go

[2:47:20] Trustee Busheikin (probable): ahead and move it okay so we don't have to so i move that the denman island local trust

[2:47:25] Trustee Busheikin (probable): committee amend and please uh planner zupaness if i'm because we're you know this is one of those

[2:47:30] Trustee Busheikin (probable): on the fly moments so if uh if you have good advice feel free to jump in okay i move that

[2:47:40] Trustee Busheikin (probable): the denman island local trust committee amend section 2 no build uh of the draft restricted

[2:47:46] Trustee Busheikin (probable): restricted covenant for DERZ 2017.1 DCLTA Pepper Lane by Clause A, by adding the words or

[2:47:57] Trustee Busheikin (probable): amendments thereto approved by the ALC after contained in the ALC resolutions.

[2:48:06] Chair Fast: Do I have a seconder?

[2:48:07] Voice 11: Seconder.

[2:48:08] Chair Fast: Thank you. Any discussion? Gotcha. Seconded by David Critchley?

[2:48:17] Chair Fast: and uh any more discussion no oh that's what you were saying no to okay sorry you're not as not as

[2:48:26] Chair Fast: much of a lag as there used to be so i'm uh okay um so hearing no discussion then i'm going to

[2:48:32] Chair Fast: call the question all those in favor aye aye

[2:48:36] Voice 7: aye

[2:48:37] Chair Fast: that's three eyes so that passes unanimously thank

[2:48:40] Chair Fast: thank you. Do them one at a time like that. So before I

[2:48:45] Trustee Busheikin (probable): try and do another one, Sonia,

[2:48:48] Trustee Busheikin (probable): like what I'm looking. Oh, Laura,

[2:48:55] Chair Fast: you've, can somebody else move? You guys can I can see you

[2:48:59] Chair Fast: guys. Okay. Laura, you're breaking up. You're breaking up. I lost your sound there for a minute.

[2:49:06] Chair Fast: Can you start again?

[2:49:09] Trustee Busheikin (probable): Yeah, I shouldn't. I'm using this Islands Trust stick, which usually

[2:49:12] Trustee Busheikin (probable): works can you hear me now yes please try again if i if i keep having trouble i'll phone in um so

[2:49:19] Trustee Busheikin (probable): sonia like the intention i'd like to gather or i'd like to put out is um to ask you to come back

[2:49:27] Trustee Busheikin (probable): with something like you've already done in clause 2c um but i mean maybe i guess what i'm looking

[2:49:40] Trustee Busheikin (probable): for is a little bit more context for how this might typically be dealt with in covenants and if

[2:49:47] Trustee Busheikin (probable): there are um major concerns without if you know major concerns around not um

[2:49:56] Trustee Busheikin (probable): being clear about what kind of fence we want and if there are concerns what are some of the options

[2:50:01] Trustee Busheikin (probable): for the kind of fence um so uh that's what i i would like again like without making it too huge

[2:50:11] Trustee Busheikin (probable): of a a project because i'm sure there you could probably spend weeks researching fences there's

[2:50:16] Trustee Busheikin (probable): probably science and engineering studies and yeah i think we just want to kind of keep the

[2:50:24] Trustee Busheikin (probable): a reasonable level whatever however you define that so if i were to make a motion saying that

[2:50:31] Trustee Busheikin (probable): we ask staff to bring back uh information and suggested wording for the covenant around

[2:50:43] Trustee Busheikin (probable): construction and maintenance of fencing along both sides of the driveway

[2:50:54] Trustee Busheikin (probable): way add the southern property lines does that

[2:51:01] Voice 7: work so

[2:51:03] Planner Zupanec (probable): through the chair go ahead at this point

[2:51:07] Planner Zupanec (probable): i think um it's safe to say i understand what what we need to do to work with the applicant

[2:51:12] Planner Zupanec (probable): and um work with the adjacent property owners to bring back to you something to everyone's

[2:51:18] Planner Zupanec (probable): satisfaction so the resolution from the ltc today could be as simple as request staff to work with

[2:51:26] Planner Zupanec (probable): with the applicant and address the concerns

[2:51:28] Planner Zupanec (probable): of adjacent property owners related to clause C and D

[2:51:31] Planner Zupanec (probable): of section two no-build.

[2:51:33] Planner Zupanec (probable): If you can leave it as open as that,

[2:51:35] Planner Zupanec (probable): there's a number of little things that we're gonna deal with

[2:51:40] Planner Zupanec (probable): including potentially having a geographic reference

[2:51:44] Planner Zupanec (probable): of a map plan to show exactly what areas we're talking about

[2:51:48] Planner Zupanec (probable): so that we're not this ambiguous about,

[2:51:50] Planner Zupanec (probable): is it both sides of the driveway?

[2:51:52] Planner Zupanec (probable): Is it the whole, what's the Southern property line?

[2:51:54] Planner Zupanec (probable): we just want to be really clear in this covenant the location of what we're asking for the

[2:52:01] Planner Zupanec (probable): maintenance of or construction of what improvements and any standards that are in place

[2:52:08] Planner Zupanec (probable): so that should be sufficient for me to go back and work with the applicant and recommend the

[2:52:15] Planner Zupanec (probable): changes to those two particular clauses for your next meeting okay

[2:52:21] Chair Fast: thank you and just before we go

[2:52:22] Chair Fast: to trustee critchley i just note that we've lost trust trustee was shaken from the meeting i don't

[2:52:29] Chair Fast: see her on the panelist list and her video blanked out um so will if you're there could you uh text

[2:52:35] Chair Fast: her that we can't see her in case she's talking um maybe i can do that but if you can hold that

[2:52:46] Chair Fast: thought david and and uh i'm hoping that um vicky has captured the wording from sonya and if not

[2:52:56] Chair Fast: maybe you two can uh communicate about that vicky and sonia uh and uh we'll see if anybody wants to

[2:53:04] Chair Fast: move that motion when uh but i i'm reluctant to continue the meeting without trustee busheik and

[2:53:10] Chair Fast: um being part of our group having her being in the middle of doing this so um

[2:53:21] Voice 3: you want me to read you what i have that would be helpful i have um request staff

[2:53:29] Voice 3: to work with the applicant and address concerns with adjacent property owners with concerns

[2:53:34] Voice 3: to clause c and d and we could flesh it out with the section to no build or whatever um

[2:53:48] Trustee Busheikin (probable): hi this is

[2:53:49] Trustee Busheikin (probable): laura so i phoned in i'll try and get back visually in a little while there's you know

[2:53:54] Trustee Busheikin (probable): yep thank you for joining us

[2:53:56] Chair Fast: thank you very much we haven't done anything except we're just um

[2:54:02] Chair Fast: making sure, seeing what Vicky's thought for the motion

[2:54:05] Chair Fast: and that trustees may choose to use or not.

[2:54:12] Chair Fast: I think David, you had, well, let's finish with that.

[2:54:16] Chair Fast: Does that match with what you wanted to say, Sonia?

[2:54:20] Chair Fast: Would that kind of wording work?

[2:54:23] Planner Zupanec (probable): I'm suggesting to you that if you pass that resolution,

[2:54:26] Planner Zupanec (probable): that gives staff and the applicant sufficient direction

[2:54:29] Planner Zupanec (probable): as to what it is that you would like to see returned

[2:54:32] Planner Zupanec (probable): for consideration for the amendments to that specific section of the restrictive covenant yes

[2:54:37] Planner Zupanec (probable): thank

[2:54:38] Chair Fast: you okay uh trustee critchley i saw your hand was up yes

[2:54:43] Trustee Critchley (probable): thank you um two points

[2:54:45] Trustee Critchley (probable): this is the first time that i've seen uh references to having a driveway on or sorry

[2:54:52] Trustee Critchley (probable): a fence on both sides of the driveway um and i'm a bit puzzled by that where that's coming from

[2:55:01] Trustee Critchley (probable): because i haven't heard anybody asking for it um and there's also there's a physical problem there

[2:55:07] Trustee Critchley (probable): because that side the what can i call it the i think it would be the east side of that driveway

[2:55:16] Trustee Critchley (probable): uh has a row of trees and vegetation and so if we're one we're required to put a fence there

[2:55:24] Trustee Critchley (probable): um it's and it's also it's very narrow it's only 20 feet so you know you'd have to virtually

[2:55:31] Trustee Critchley (probable): destroy the entire path of trees and vegetation in that way which I think would be very unfortunate

[2:55:38] Trustee Critchley (probable): anyway I just make that comment for reference the other thing is that within this motion now

[2:55:45] Trustee Critchley (probable): to refer to staff I would like to add in a review and alternate suggestions regarding clause 6c2

[2:56:00] Trustee Critchley (probable): two of the draft restrictive covenant.

[2:56:05] Chair Fast: If you can hang on to that thought, please,

[2:56:07] Chair Fast: Trustee Critchley, because I'm preferring to deal

[2:56:09] Chair Fast: with these one issue at a time,

[2:56:12] Chair Fast: like we've passed the beginning one.

[2:56:15] Chair Fast: And now we're dealing with two and three,

[2:56:17] Chair Fast: which both have to do with the fencing and the buffer.

[2:56:21] Chair Fast: And I believe last night, if I'm not mistaken,

[2:56:24] Chair Fast: we heard from Sean Maher,

[2:56:27] Chair Fast: her one of the neighbors about wanting screening maybe that's where this suggestion came from but

[2:56:35] Chair Fast: last night at the public hearing I think I heard that but go ahead planner go

[2:56:42] Planner Zupanec (probable): through the chair

[2:56:42] Planner Zupanec (probable): that's why the suggested wording for your resolution eliminates the references to the

[2:56:48] Planner Zupanec (probable): geographic location of the fencing or vegetative areas so if you can leave it with staff and the

[2:56:54] Planner Zupanec (probable): applicant to sort that out come back with suggested wording changes and it needed a map

[2:57:00] Planner Zupanec (probable): schedule to show exactly which areas of the property that would be an expectation for

[2:57:05] Planner Zupanec (probable): and that will likely satisfy everybody very

[2:57:10] Chair Fast: good okay then then we have some uh draft wording

[2:57:15] Chair Fast: i'm not sure if you caught it all laura um but i'll um would would you like to make the motion

[2:57:27] Chair Fast: Oh, now we can't hear you.

[2:57:33] Chair Fast: I think we've got you on the phone for audio.

[2:57:42] Trustee Busheikin (probable): How about now?

[2:57:44] Trustee Busheikin (probable): Yes.

[2:57:44] Trustee Busheikin (probable): Yes, please go ahead.

[2:57:46] Trustee Busheikin (probable): Well, I don't know.

[2:57:46] Trustee Busheikin (probable): I just unmuted my computer, and now you can hear me on the phone.

[2:57:49] Trustee Busheikin (probable): That amazes me.

[2:57:53] Trustee Busheikin (probable): So I thought they weren't connected, but they are.

[2:57:56] Trustee Busheikin (probable): So, yeah, I mean, I caught the motion, but not to the point where I could recite it back to you.

[2:58:01] Trustee Busheikin (probable): But I would move it as per what I heard.

[2:58:05] Chair Fast: Okay.

[2:58:06] Chair Fast: So, Vicki, can you please read out the motion that you've got there to confirm that that's what it is?

[2:58:17] Voice 3: Request staff to work with the applicant and address concerns with adjacent property owners with concerns to clause C and D.

[2:58:29] Voice 3: Does that work?

[2:58:31] Planner Zupanec (probable): Can I add to that and return alternate language to the restrictive covenants for LTC consideration?

[2:58:38] Planner Zupanec (probable): And we turn alternate language with

[2:58:43] Voice 3: respect to the covenant, is that what you said?

[2:58:46] Voice 3: To

[2:58:46] Chair Fast: the restrictive covenant for LTC consideration.

[2:58:52] Voice 3: Okay.

[2:58:54] Chair Fast: Thank you.

[2:58:55] Chair Fast: Does that suit you, Laura?

[2:58:57] Chair Fast: That sounds just fine.

[2:58:59] Chair Fast: Okay.

[2:59:00] Chair Fast: So I make that motion.

[2:59:01] Chair Fast: Okay, good.

[2:59:02] Chair Fast: I have a mover.

[2:59:03] Chair Fast: Do I have a seconder?

[2:59:05] Voice 11: Seconder.

[2:59:06] Chair Fast: Thank you.

[2:59:07] Chair Fast: So we've got a mover and a seconder for that motion.

[2:59:09] Chair Fast: Thank you very much, Vicki.

[2:59:10] Chair Fast: And any more discussion? All those in favor? Aye.

[2:59:18] Chair Fast: Aye. That's three hands up. That passes

[2:59:20] Chair Fast: unanimously. Thank you very much, trustees. And now, Trustee Critchley, I believe you had another

[2:59:28] Chair Fast: one.

[2:59:30] Trustee Critchley (probable): Sure. So I would like to report this. I'll move the Demanon Local Trust Committee request

[2:59:36] Trustee Critchley (probable): I request staff to review Clause 6C of the Draft Restrictive Covenant and to provide alternative suggestions to reduce or eliminate the burden.

[3:00:00] Trustee Critchley (probable): of expense on the applicant thank

[3:00:05] Chair Fast: you and um so this is about what you were mentioning earlier

[3:00:11] Chair Fast: i gather the water champion annual report that's

[3:00:15] Voice 6: it yes okay

[3:00:16] Chair Fast: thank you and um can we insert those

[3:00:21] Chair Fast: words so that later people will look back and go they know what 6c is because so would you be

[3:00:26] Chair Fast: as a friendly amendment or it's that's not even seconded yet never mind um do i have a seconder

[3:00:36] Chair Fast: uh

[3:00:38] Trustee Busheikin (probable): can you hear me now yes although

[3:00:40] Trustee Busheikin (probable): your image is frozen chaotic with the muting and unmuting

[3:00:44] Trustee Busheikin (probable): and the internet and the non-internet um i'm sorry i will second that okay

[3:00:49] Chair Fast: thank you and then

[3:00:50] Chair Fast: as a friendly amendment david we've got it moved and seconded would you uh or would the trustees i

[3:00:56] Chair Fast: guess it belongs to all of us now um would you be prepared to after the word 6c insert the words

[3:01:05] Chair Fast: bracket water champion annual report unbracket or

[3:01:11] Voice 7: okay

[3:01:12] Chair Fast: thank you just so we all know later what

[3:01:16] Chair Fast: it was that 6c referred to and um okay uh discussion anybody want to discuss this

[3:01:26] Chair Fast: do you want to add the words go ahead david thank

[3:01:31] Trustee Critchley (probable): you no i just think uh i've said enough on it

[3:01:34] Trustee Critchley (probable): there I'm concerned about the an ongoing burden for perpetuity and possibly some term of years

[3:01:43] Trustee Critchley (probable): would be more appropriate.

[3:01:48] Chair Fast: Okay and I'm seeing nodding from Trustee Boucher can do you want to

[3:01:53] Chair Fast: add anything at this point? Okay I'm gonna I'm gonna add my two bits and that is that there is

[3:02:02] Chair Fast: another burden and that i would also like uh the association to avoid and that is uh water problems

[3:02:11] Chair Fast: with their well or with their license or their uh ability to understand what might be changing

[3:02:18] Chair Fast: underground uh and um uh i think i believe well the way i thought about it from what our

[3:02:26] Chair Fast: freshwater specialists spoke about was investing in their ability to steward

[3:02:34] Chair Fast: their own water resource and water system by monitoring it annually and so

[3:02:43] Chair Fast: I'm you know that's the other burden is that anyway I'll just

[3:02:51] Trustee Critchley (probable): can I respond to

[3:02:52] Trustee Critchley (probable): that yeah

[3:02:52] Chair Fast: yeah

[3:02:54] Trustee Critchley (probable): so um the the data logger itself is a source of a great deal of information

[3:02:59] Trustee Critchley (probable): and it will come no doubt with operating instructions and they will be they uh dclta

[3:03:06] Trustee Critchley (probable): will be looking at the data that that produces and they will understand um you know on on a

[3:03:15] Trustee Critchley (probable): momentary basis if there was salt water intrusion for example which is the biggest concern because

[3:03:19] Trustee Critchley (probable): because the electrical conductivity would change.

[3:03:23] Trustee Critchley (probable): And that would be shown by the data that they get.

[3:03:26] Trustee Critchley (probable): And I'm not against that part of the suggestions

[3:03:33] Trustee Critchley (probable): that they actually have a data logger, and that continued.

[3:03:37] Trustee Critchley (probable): But it's a matter of forwarding this report

[3:03:42] Trustee Critchley (probable): that requires a professional seal.

[3:03:46] Trustee Critchley (probable): And it's described, if we go back to the report of our...

[3:03:50] Trustee Critchley (probable): it talks about the justification for that report is more that it would be an amenity to the

[3:03:59] Trustee Critchley (probable): community to understand its water um its aquifer better now i think the seniors affordable housing

[3:04:07] Trustee Critchley (probable): is an amenity for the community and i don't think we should be requiring them to produce an amenity

[3:04:12] Trustee Critchley (probable): um when it's the island's trust which would be interested in uh the aquifer and all aquifers

[3:04:20] Trustee Critchley (probable): on denman for that matter so i reading it as an amenity i don't see that thank

[3:04:27] Chair Fast: you i just wanted

[3:04:28] Chair Fast: to have a discussion and and bring up that point so i appreciate that

[3:04:32] Voice 7: and

[3:04:33] Chair Fast: um uh and i've got a

[3:04:36] Chair Fast: motion on the floor with the that's been moved and seconded any more discussion okay all those

[3:04:43] Chair Fast: in favour? Aye.

[3:04:46] Chair Fast: Okay thank you that passes unanimously and we're moving on now to unless

[3:04:56] Chair Fast: anybody's got anything else for the covenant at this point okay we're going to go on to the

[3:05:03] Chair Fast: sample housing agreement changes over to you.

[3:05:08] Planner Zupanec (probable): Great thank you so in addition to the bylaws

[3:05:13] Planner Zupanec (probable): the covenant you have bylaw 239 specific to the housing agreement the applicant has requested

[3:05:20] Planner Zupanec (probable): this change that you see on the screen now um pertaining to section e which is the rental

[3:05:29] Planner Zupanec (probable): rights subsection i and the text is as shown and as a requested by the applicant so staff

[3:05:37] Planner Zupanec (probable): for recommending this amendment to um to the housing agreement okay i'll make the motion

[3:05:47] Trustee Critchley (probable): okay

[3:05:48] Chair Fast: thank you

[3:05:51] Trustee Critchley (probable): very much local trust committee bylaw number 239 cited as denman island housing

[3:05:56] Trustee Critchley (probable): agreement bylaw number 239 2020 section e rental rates subsection i is that an

[3:06:04] Trustee Critchley (probable): i or a one anyway

[3:06:05] Trustee Critchley (probable): anyway, be

[3:06:06] Trustee Critchley (probable): amended by adding the following to the end of the clause, quote, provided rent does not

[3:06:13] Trustee Critchley (probable): include any sums received by way of institutional rent subsidy or rent assistance available from

[3:06:19] Trustee Critchley (probable): time to time, close quote.

[3:06:22] Chair Fast: Thank you. Do I have a seconder? Yes, I will second that. Okay. Thank

[3:06:28] Chair Fast: you. And Trustee Critchley, would you like to speak to your motion or ask any questions of the

[3:06:36] Chair Fast: planner no okay thank you

[3:06:40] Trustee Critchley (probable): and

[3:06:41] Chair Fast: uh jesse was shaken i do

[3:06:44] Trustee Busheikin (probable): have a question and i just want to make sure

[3:06:46] Trustee Busheikin (probable): i understand this it means that if someone gets a tenant there gets a rent subsidy from the

[3:06:55] Trustee Busheikin (probable): government that is perhaps even higher than what they're supposed to pay to dclta that that money

[3:07:00] Trustee Busheikin (probable): would be um provided to dclta is that what it means just

[3:07:08] Chair Fast: a plan like yeah

[3:07:10] Trustee Busheikin (probable): so

[3:07:12] Planner Zupanec (probable): from what i

[3:07:13] Planner Zupanec (probable): understand and the applicant is on the line if you'd like to get that clarification yeah because

[3:07:20] Trustee Busheikin (probable): when um covid hit then for instance people on disability assistance got a extra money i don't

[3:07:32] Trustee Busheikin (probable): would be asked to provide that

[3:07:35] Voice 7: in

[3:07:36] Trustee Busheikin (probable): CLTA for renter yeah I guess I just wanted to know a little bit

[3:07:39] Trustee Busheikin (probable): more about this

[3:07:40] Chair Fast: okay well I think we're are you there Doug I'm calling on Doug Olsted I see he's

[3:07:48] Chair Fast: logged in oh I think we might have just got him uh promoted thank you and uh yes we can please

[3:07:58] Chair Fast: Please, if you could

[3:07:58] Chair Fast: help us with this question.

[3:08:00] Voice 11: All right.

[3:08:01] Voice 11: I'm just trying to get my computer self-organized.

[3:08:07] Voice 11: The question was about explaining the reason for the requested amendment.

[3:08:12] Voice 11: The provincial SAFER program, Shelter Assistance for Elderly Residents, provides that the government,

[3:08:24] Voice 11: to some extent, will provide subsidy to bring rents down to 30% of the tenant's income.

[3:08:34] Voice 11: The DCLTA housing agreement provides that the DCLTA will not charge more than 30% of a tenant's income as rent.

[3:08:49] Voice 11: So the only way that we can access the additional funding from the government is if we are able to charge a rent in excess, a gross rent that is in excess of 30%, which has the net effect after receipt of the government funding of being net 30% to the tenant.

[3:09:18] Trustee Busheikin (probable): Okay, I think I understand that.

[3:09:24] Trustee Busheikin (probable): So it's specific to the safer program. And it's, as far as I can tell, will allow the tenants to continue to get that subsidy, but make sure that DCLCA gets its fair amount. Like my concern is just that people are getting extra subsidies because they're low income, that it doesn't get taken away from them.

[3:09:47] Trustee Busheikin (probable): Would

[3:09:54] Chair Fast: that be part of a 30% income of income? I think maybe, maybe, maybe the question is, is should the words safer or, you know, some definition be included in this? Because to take your, I've got a similar question. And that's the disability payment, or whatever you want to call it, that came from, I think it was $300 one time payment, something like that.

[3:10:24] Chair Fast: If we

[3:10:25] Chair Fast: just use that as an example, would that also be included in this amendment?

[3:10:39] Voice 11: This is only intended to affect rental subsidies, not other kinds of subsidies.

[3:10:46] Voice 11: If we leave the provisions in the housing agreement as is, which say that DCLTA can only charge 30% of a tenant's income, that would mean that we could never charge more than 30%, and therefore there would never be a safer subsidy.

[3:11:15] Chair Fast: Okay,

[3:11:16] Trustee Busheikin (probable): I think I understand.

[3:11:17] Trustee Busheikin (probable): down thank

[3:11:19] Chair Fast: you that helps me to now i can see yeah okay that institutional yeah i'm i'm satisfied now

[3:11:27] Chair Fast: okay okay thank you thank you and uh i think we might be asking you to come back um after we've

[3:11:36] Chair Fast: made these decisions to see if you've got any more comments or you know as as per our um

[3:11:44] Chair Fast: participation guidelines good

[3:11:46] Voice 11: i would like that thank

[3:11:47] Chair Fast: you okay um any more uh questions about this

[3:11:55] Chair Fast: or discussion about this moved and seconded motion okay if i look a little distracted um i apologize

[3:12:04] Chair Fast: my husband is on the roof and i'm hearing banging noises so uh he's up right over my head anyway um

[3:12:11] Chair Fast: Um, uh, any, so hearing no more discussion, then I'm going to call the question, all those in

[3:12:17] Chair Fast: favor. Aye. Aye. Okay. Thank you. I heard two and my hand is up as well. So that passes unanimously.

[3:12:26] Chair Fast: Thank you. And, um, I think this concludes the business in front of us, uh, today for, um,

[3:12:36] Chair Fast: our decisions that we've, that we're making. And if this concludes the decisions that we're

[3:12:41] Chair Fast: we're making today about this rezoning,

[3:12:44] Chair Fast: then I'd like to invite the applicant to speak.

[3:12:49] Chair Fast: Oh,

[3:12:49] Trustee Busheikin (probable): sorry, go ahead, Trustee Bushekin.

[3:12:51] Chair Fast: I have

[3:12:51] Trustee Busheikin (probable): one other issue I'd like to bring up

[3:12:55] Trustee Busheikin (probable): that comes from what we heard last night.

[3:12:58] Trustee Busheikin (probable): Okay.

[3:12:58] Trustee Busheikin (probable): And that has to do with also the housing agreement.

[3:13:03] Trustee Busheikin (probable): So, and this is something that's really emerging

[3:13:08] Trustee Busheikin (probable): across the trust area as part of our work

[3:13:11] Trustee Busheikin (probable): to implement reconciliation, so it's, I apologize that this was not brought up before, that's what

[3:13:22] Trustee Busheikin (probable): I'm trying to say, but it really wasn't, it is emerging, this is truly, these are emerging issues

[3:13:26] Trustee Busheikin (probable): and emerging legislation with DRIPA and UNDRIP, so this is the item about expanding the definition

[3:13:35] Trustee Busheikin (probable): of qualified occupant to include Indigenous people.

[3:13:41] Trustee Busheikin (probable): So right now the housing agreement supports the,

[3:13:46] Trustee Busheikin (probable): I believe it's called Schedule B.

[3:13:51] Trustee Busheikin (probable): I'm trying to find my notes that, yes,

[3:13:54] Trustee Busheikin (probable): Schedule B from DCLTA,

[3:13:57] Trustee Busheikin (probable): which is the guidelines for who will be an occupant.

[3:14:01] Trustee Busheikin (probable): And there's a focus on Denman Islanders,

[3:14:04] Trustee Busheikin (probable): which I generally support, of course, and I think the community supports, and this is a provision

[3:14:12] Trustee Busheikin (probable): to have the option to widen that to include Indigenous people from nations that consider

[3:14:20] Trustee Busheikin (probable): Denman home. It's not an obligation to prioritize those people, but to me, it's a paradigm shift,

[3:14:30] Trustee Busheikin (probable): is who is a Denman Islander

[3:14:31] Trustee Busheikin (probable): and can we include in that people

[3:14:35] Trustee Busheikin (probable): who by nature of their ancestry

[3:14:39] Trustee Busheikin (probable): were forcibly removed from this land

[3:14:45] Trustee Busheikin (probable): and may have historical ties to the land

[3:14:50] Trustee Busheikin (probable): and spiritual ties and may want to come back here.

[3:14:53] Trustee Busheikin (probable): So it isn't as far as I understand,

[3:14:55] Trustee Busheikin (probable): I would not intend it to be binding,

[3:14:58] Trustee Busheikin (probable): but it simply opens up it says that these people can be considered can you

[3:15:04] Trustee Busheikin (probable): still hear me yes we can thank you oh good oh they're in the video just

[3:15:11] Trustee Busheikin (probable): flashed on and off so and this is a practice that is just being explored in

[3:15:20] Trustee Busheikin (probable): as going to be I believe trust wide is starting to be implemented in housing

[3:15:24] Trustee Busheikin (probable): agreements or recommended across the trust area the Gabriela housing project

[3:15:31] Trustee Busheikin (probable): that just got third reading had something like this in it so what I

[3:15:38] Trustee Busheikin (probable): would go ahead and then move is that staff bring back a draft amendment

[3:15:48] Trustee Busheikin (probable): Again, Sonia, feel free to help me with this, to the housing agreement to specify that the qualified occupant definition be expanded so that it includes but is not limited to, oh, shall I go slow, that the qualified occupant definition be expanded

[3:16:15] Trustee Busheikin (probable): so that it includes, but is not limited to, on-reserve and off-reserve status and non-status and or self-identifying Indigenous, Inuit, or Métis people.

[3:16:38] Trustee Busheikin (probable): And I think I can leave it at that.

[3:16:41] Chair Fast: Thank you. Let's see if Vicky has captured that before we go further.

[3:16:48] Chair Fast: Did you catch that, Vicky? We can't hear you?

[3:16:52] Voice 3: sorry i might have missed one word let me bring it read it back to you go ahead move that staff

[3:16:59] Voice 3: bring back a draft amendment to the housing agreement to specify that the qualified occupant

[3:17:05] Voice 3: define definition that the qualified occupant definition right be expanded so that it includes

[3:17:14] Voice 3: but is not limited to on reserve and off reserve status and non-status and or self-identified

[3:17:22] Voice 3: identified indigenous or native people

[3:17:25] Trustee Busheikin (probable): indigenous Inuit or Métis people Inuit

[3:17:29] Voice 3: that was the word I

[3:17:30] Voice 3: missed indigenous Inuit okay okay okay thank

[3:17:37] Chair Fast: you thank you Vicky so um discussion did you want to

[3:17:45] Chair Fast: speak more to your motion or trustee Critchley do you have something you want to say there

[3:17:52] Trustee Critchley (probable): I'm a little bit um uncertain about this as far as the in particular people are

[3:18:00] Trustee Critchley (probable): self-identify um that might be stretching it a bit especially you know comment was made that

[3:18:09] Trustee Critchley (probable): for people who were removed from here i'm unaware of any historical writings or claims that people

[3:18:18] Trustee Critchley (probable): aboriginal people were actually removed from denman island i mean i might be wrong on that but

[3:18:24] Trustee Critchley (probable): But as of 1864, we said that the village was abandoned and, you know, the settlers arrived after that.

[3:18:33] Trustee Critchley (probable): And it was said that smallpox and warfare had decimated the population of the Pentlatch.

[3:18:40] Trustee Critchley (probable): So, you know, I don't know that the premise for that is correct.

[3:18:44] Trustee Critchley (probable): However, in the spirit of reconciliation, maybe that's a good idea to put this in.

[3:18:50] Trustee Critchley (probable): um but why it would extend to people who merely self-identify and do are not actual you know in

[3:19:00] Trustee Critchley (probable): fact indigenous people um i have a big question mark about that one so i could thank

[3:19:07] Trustee Critchley (probable): you off the

[3:19:08] Trustee Critchley (probable): top thank

[3:19:09] Chair Fast: you go ahead trustee be shaken yeah this um uh

[3:19:13] Trustee Busheikin (probable): approach uh did come from senior staff

[3:19:19] Trustee Busheikin (probable): who work on Indigenous issues and, in fact, directly reflects recommendations and wording

[3:19:27] Trustee Busheikin (probable): from the calls to action from the Missing and Murdered Indigenous Women and Girls Report.

[3:19:37] Trustee Busheikin (probable): So it's not out of the blue, but I hope that the motion as drafted would, you know,

[3:19:44] Trustee Busheikin (probable): support staff, having some clarification, our planning staff with our senior intergovernmental

[3:19:51] Trustee Busheikin (probable): policy advisor, who has been spearheading this initiative to include this in the housing

[3:19:59] Trustee Busheikin (probable): agreements. And the self-identified comes out of really a history of confusion and some

[3:20:13] Trustee Busheikin (probable): tension around who gets to say who is Indigenous and who isn't.

[3:20:18] Trustee Busheikin (probable): That is thus far unresolved, as far as I understand, in Canadian law.

[3:20:24] Trustee Busheikin (probable): And so that is why it is recommended to have it be self-identifying.

[3:20:35] Trustee Busheikin (probable): And I suppose it could be considered an honor system.

[3:20:40] Trustee Busheikin (probable): system. And then in terms of the, I mean, you're right, I probably did misspeak. You know,

[3:20:47] Trustee Busheikin (probable): Indigenous people are not actually, from what I know, removed from Denman the way they were from

[3:20:51] Trustee Busheikin (probable): other places. But they were, they were metaphorically removed by, you know, colonialism

[3:21:01] Trustee Busheikin (probable): colonialism uh in the form of of disease and um and pressures uh associated with um

[3:21:11] Trustee Busheikin (probable): with the europeans uh coming here so um uh perhaps remove was not the right word

[3:21:19] Trustee Busheikin (probable): but they this was their home for um well we don't even know how long but a long

[3:21:25] Trustee Busheikin (probable): time and they didn't they didn't sort of just leave of their own accord

[3:21:29] Trustee Busheikin (probable): perhaps

[3:21:30] Chair Fast: we could use the word displaced might but thank you i just uh offer that in uh and for

[3:21:40] Chair Fast: uh people listening especially doug there as part of our conversation now um

[3:21:47] Chair Fast: islands trust has passed a trust area wide reconciliation declaration and uh action plan

[3:21:55] Chair Fast: or i forget what we call it i think it's an action plan and um there's a whole lot about it at the

[3:22:02] Chair Fast: website and i'd just like to show a couple of things that we considered last week this is

[3:22:06] Chair Fast: truth precedes reconciliation it's a lot of the background info and this starts on page 18 of the

[3:22:14] Chair Fast: trust council package um that we looked at last week and i'll bring it to the next trust council

[3:22:21] Chair Fast: the next ltc meeting as an information item i just didn't have time to add it and um also in that

[3:22:29] Chair Fast: uh report in the trust it's a 900 page agenda so good uh have fun looking through it but there's

[3:22:37] Chair Fast: also a reconciliation report that talks about how far we've come um to date within the islands trust

[3:22:42] Chair Fast: in these different uh actions and um in case just so people know that that a lot of work has been

[3:22:51] Chair Fast: done in the past and uh this is how we've got to this point uh so far um so i um i think that's

[3:23:01] Chair Fast: great if you're using uh that wording uh we've got a motion on the floor um trustee critchley

[3:23:08] Chair Fast: would you like to second that or

[3:23:09] Voice 11: i'll second it

[3:23:11] Chair Fast: thank you so uh moved and seconded then uh any

[3:23:15] Chair Fast: more discussion about this i think what i like the open-ended nature of staff bring back a draft

[3:23:21] Chair Fast: amendment is uh um fairly clear to me that they've got some uh uh we're not telling them what to say

[3:23:33] Chair Fast: and um so can i uh hear if there's any more discussion or questions okay then i'm going

[3:23:41] Chair Fast: to call the question all those in favor aye

[3:23:45] Trustee Busheikin (probable): aye aye

[3:23:46] Chair Fast: thank you that's three in favor that passes

[3:23:51] Chair Fast: unanimously okay and then that's great now doesn't I see planner Zupanet's looking up I'm going I'm

[3:23:59] Chair Fast: looking up too my there's thumping noises if anybody gets distracted by them please let me

[3:24:04] Chair Fast: know and I'll put the mute on any more work that or decisions trustees want to make I'm seeing no

[3:24:11] Chair Fast: more I'm seeing a shaking hand any more decisions trustees want to make last call about

[3:24:19] Chair Fast: this rezoning. Seeing none, I'm going to invite the applicant to take a few minutes to tell us

[3:24:35] Chair Fast: how, let's see, how does this go? Yeah, after the LTC makes a decision, you can ask questions about

[3:24:42] Chair Fast: the decision and next steps. And sometimes they say if you've got concerns or questions or

[3:24:48] Chair Fast: or want to speak about anything, please go ahead, Doug.

[3:24:54] Voice 11: Thank you.

[3:24:56] Voice 11: Last night at the public hearing,

[3:24:58] Voice 11: an issue was raised that we haven't,

[3:25:02] Voice 11: DCLTA hasn't properly addressed.

[3:25:05] Voice 11: That was a caller who was concerned about

[3:25:09] Voice 11: if she became a tenant,

[3:25:11] Voice 11: her ability to remain in place

[3:25:14] Voice 11: as she aged and became incapacitated.

[3:25:17] Voice 11: That isn't properly addressed in our documentation, particularly our tenant selection procedure.

[3:25:26] Voice 11: That document, which is an appendix to the housing agreement, says that our tenants should be capable of independent living and not require any nursing care.

[3:25:38] Voice 11: We would like to change that to accommodate the caller's needs.

[3:25:44] Voice 11: needs. But rather than dealing with that as a specific issue at this time, what we would

[3:25:52] Voice 11: prefer to do, what we recognize is that there's a flaw in the tenant selection procedure as

[3:26:00] Voice 11: it is now. It is written in stone as an appendix to a document that's going to be registered

[3:26:07] Voice 11: at the Land Title Office, what we would like to see

[3:26:10] Voice 11: is an amendment, an additional paragraph number 12

[3:26:14] Voice 11: added to the end of the housing agreement,

[3:26:18] Voice 11: which would say, quote,

[3:26:21] Voice 11: "'The owner may amend this tenant selection procedure

[3:26:24] Voice 11: "'from time to time, provided those amendments

[3:26:27] Voice 11: "'do not conflict with the terms of the remainder

[3:26:30] Voice 11: "'of the housing agreement.'"

[3:26:32] Voice 11: what we recognize is that um there there are going to be changes things that we haven't

[3:26:38] Voice 11: considered and we need we need to be able to adapt that tenant selection procedure to address those

[3:26:45] Voice 11: things and as it's written right now as i say it's written in stone and uh so if that change

[3:26:52] Voice 11: could be made we one of the changes we would consequently make would be to address the needs

[3:26:59] Voice 11: of the caller last night in addition in addition to other changes that come up from time to time

[3:27:05] Voice 11: okay

[3:27:07] Chair Fast: thank you doug so then maybe uh one of us would like to make a motion something like

[3:27:13] Chair Fast: um request that the local trust committee request staff to work with the applicant

[3:27:21] Chair Fast: to add a phrase regarding the ability to adapt the tenant selection procedure is that clear enough

[3:27:37] Chair Fast: okay thank you did you catch that vicky very good thank you and um so i uh i hear you about

[3:27:57] Chair Fast: putting some flexibility into your into what would be part of the housing agreement which would be

[3:28:06] Chair Fast: basically it's another covenant would that be a correct way to think of it

[3:28:10] Chair Fast: Sonia well that no it's a housing agreement's different okay but anyway okay well that's my

[3:28:16] Chair Fast: motion unless another trustee would like to yeah okay thank you I see a seconder in Laura Bershaken

[3:28:22] Chair Fast: can um any more discussion oh go ahead go ahead trustee critchley thank

[3:28:32] Trustee Critchley (probable): you um yeah i'm basically

[3:28:34] Trustee Critchley (probable): in favor of this but i just uh well i need to see the wording and uh kind of analyze it a little

[3:28:41] Trustee Critchley (probable): more but off the top i'm wondering if uh the suggested change is going to meet the suggested

[3:28:51] Trustee Critchley (probable): problem. Because if you're saying that you can change things that don't directly conflict with

[3:28:58] Trustee Critchley (probable): another term in there, but there is a term in there that says that people have to be able-bodied

[3:29:04] Trustee Critchley (probable): or not requiring nursing care or something of that nature. And how are you going to change that

[3:29:11] Trustee Critchley (probable): without contradicting that very term? I'm not looking for an answer right now, but I'm just

[3:29:16] Trustee Critchley (probable): saying that in the future in the consideration of this matter between now and the next time it comes

[3:29:24] Trustee Critchley (probable): before us might want to think about you know if that's really going to work i'm not opposed to

[3:29:28] Trustee Critchley (probable): having something in there that gives more flexibility uh and i'll vote in favor of this

[3:29:38] Chair Fast: sorry planner oh uh let me just see if uh doug did you want to add something there before i go

[3:29:44] Chair Fast: to the planner?

[3:29:46] Voice 11: Yes, if I understood David correctly, the suggestion is that we would

[3:29:52] Voice 11: be able to amend the terms of the tenant selection procedure provided it doesn't conflict with the

[3:30:00] Voice 11: The terms of the the main body of the housing agreement, the main and the example of the independent living is only a provision of the tenant selection procedure.

[3:30:12] Voice 11: We would we would want an ability to change that because it would not conflict with the terms of the housing agreement.

[3:30:20] Voice 11: and the tenant selection procedure

[3:30:24] Voice 11: has very specific items

[3:30:27] Voice 11: that we would want to be dealing with

[3:30:29] Voice 11: and they are independent of the housing agreement.

[3:30:38] Chair Fast: Planner Zupanet.

[3:30:41] Planner Zupanec (probable): Can I suggest that your resolution direct staff

[3:30:44] Planner Zupanec (probable): to work with the applicant will have the staff report

[3:30:48] Planner Zupanec (probable): and the recommendations in advance of your next meeting

[3:30:51] Planner Zupanec (probable): so that you can review the suggested wording

[3:30:54] Planner Zupanec (probable): and that you defer to leaving us to figure out

[3:30:57] Planner Zupanec (probable): and our legal counsel should need be

[3:31:00] Planner Zupanec (probable): to come up with wording that'll address this issue,

[3:31:04] Planner Zupanec (probable): hopefully to everyone's satisfaction.

[3:31:06] Chair Fast: Thank you, Planner Zubinette,

[3:31:08] Chair Fast: because it's hard to think about it

[3:31:10] Chair Fast: without the wording in front of us.

[3:31:11] Chair Fast: And, but I commend the DCLT, sorry.

[3:31:20] Chair Fast: Yeah, DILTC for picking up on that.

[3:31:25] Chair Fast: comment from yesterday's public hearing thank you and uh so with that without more discussion

[3:31:31] Chair Fast: at the moment i'm going to call the question all those in favor hi hi

[3:31:37] Chair Fast: hi thank you that passes

[3:31:39] Chair Fast: unanimously and um and also i would like to add something i just didn't fit it

[3:31:44] Trustee Busheikin (probable): in from before we

[3:31:45] Trustee Busheikin (probable): voted i just that the you know the resolution previous to that um about the qualified occupant

[3:31:53] Trustee Busheikin (probable): um you know did bring up or could bring up issues with that um schedule b and the um the guidelines

[3:32:02] Trustee Busheikin (probable): for uh choosing residents and so maybe this this resolution and and how it turns out could kind of

[3:32:11] Trustee Busheikin (probable): help with that um yeah i think there's actually we've ended up giving staff quite a lot of work

[3:32:16] Trustee Busheikin (probable): and maybe legal counsel will be involved but we're going to get it right so and in the meantime

[3:32:20] Trustee Busheikin (probable): come to biologically moving forward they

[3:32:23] Chair Fast: are moving forward and um we're beyond our scheduled

[3:32:27] Chair Fast: time uh for this although we made fast progress at the beginning now we're uh uh well into the

[3:32:34] Chair Fast: remainder of our meeting so um uh doug did you have anything else you wanted to say i realize

[3:32:39] Chair Fast: i should have probably given you more time oh

[3:32:42] Voice 11: i i want to commend you all for the uh the care

[3:32:45] Voice 11: and attention you give to all of this thank you thank

[3:32:49] Chair Fast: you very much uh that's great keep up the

[3:32:51] Chair Fast: good work and uh we'll keep up our good work and together uh make progress uh thank you very much

[3:32:57] Chair Fast: then i think we're going to be completed on this section of the uh agenda and we're going to move

[3:33:04] Chair Fast: on now um to 8.1 farm plan implementation status so uh please take it away planner zupanet so you've

[3:33:17] Planner Zupanec (probable): got a memorandum in your agenda package as shown on the screen here with just a very brief

[3:33:23] Planner Zupanec (probable): update since one of your major rezoning applications the one we were just discussing

[3:33:29] Planner Zupanec (probable): is now post-public hearing it is an appropriate time to bring back to your attention the

[3:33:38] Planner Zupanec (probable): major project that's been on hold since May 2019 which is the farm plan implementation project

[3:33:45] Planner Zupanec (probable): so just a short and sweet update the types of things that might need to happen should this

[3:33:52] Planner Zupanec (probable): this application commence or this project commence.

[3:33:57] Planner Zupanec (probable): However, as you know,

[3:34:00] Planner Zupanec (probable): you also have a new rezoning application

[3:34:02] Planner Zupanec (probable): that is now coming in to deal with affordable housing

[3:34:06] Planner Zupanec (probable): and it's a significant complex application.

[3:34:10] Planner Zupanec (probable): So as resources allow,

[3:34:12] Planner Zupanec (probable): we will endeavor to bring back a more fulsome report

[3:34:19] Planner Zupanec (probable): and recommendations for project charter updates,

[3:34:23] Planner Zupanec (probable): budgets, projection, and possible deliverables

[3:34:27] Planner Zupanec (probable): for the remainder of the fiscal.

[3:34:29] Planner Zupanec (probable): I can take any questions that you might have about this,

[3:34:33] Planner Zupanec (probable): but at this time, there's no plan to bring back anything

[3:34:38] Planner Zupanec (probable): for your May meeting, for example,

[3:34:40] Planner Zupanec (probable): related to this particular project.

[3:34:44] Chair Fast: Thank you very much.

[3:34:45] Chair Fast: Questions for the planner, discussion?

[3:34:54] Chair Fast: I think not okay oh go ahead trustee yeah well this is a discussion and it really I'm not sure

[3:34:59] Chair Fast: where to bring it in because

[3:35:01] Trustee Busheikin (probable): it seems to involve uh both uh the topic of local trust committee

[3:35:06] Trustee Busheikin (probable): projects uh top priorities and then standing resolutions and it really um follows on from

[3:35:14] Trustee Busheikin (probable): David Critchley's uh words much earlier in the meeting about the uh extremely challenging

[3:35:23] Trustee Busheikin (probable): Challenging tasks, balancing all our different resources and getting done the things we think that are important and that our community thinks are important and to do them in a thorough enough way.

[3:35:35] Trustee Busheikin (probable): And all of that, which is really, I think, top of mind for certainly all the trustees these days.

[3:35:44] Trustee Busheikin (probable): And looking at the standing resolution, DE 2018-09-6, that directs staff to give priority to processing applications for affordable housing projects.

[3:35:56] Trustee Busheikin (probable): projects. And hearing, getting a petition and hearing delegations about the community

[3:36:06] Trustee Busheikin (probable): interest to do an OCP LUB review or some variation thereof around housing and the farm plan which

[3:36:17] Trustee Busheikin (probable): is just kind of heartbreaking that we didn't finish it yet. Makes me just wish I had a

[3:36:25] Trustee Busheikin (probable): magic wand but that is not the reality we live in uh and i've been thinking and thinking about this

[3:36:30] Trustee Busheikin (probable): and and what is best and i think that we should continue with the direction given in the uh

[3:36:37] Trustee Busheikin (probable): standing resolution i think uh you know other uh island communities uh would envy that have

[3:36:47] Trustee Busheikin (probable): housing challenges which is almost all of them would envy denman that we have two active groups

[3:36:52] Trustee Busheikin (probable): bringing forward applications and that this is the the best way to ensure long-term affordable

[3:37:00] Trustee Busheikin (probable): housing that is long-term like it's it's written in you know not in stone but in good you know

[3:37:10] Trustee Busheikin (probable): non-erasable ink that this will be uh this will be affordable housing in perpetuity it comes from

[3:37:15] Trustee Busheikin (probable): these kinds of projects that have housing agreements so as much as i want to get the

[3:37:20] Trustee Busheikin (probable): farm plan done and move on i would like to just reiterate my support for the standing resolution

[3:37:26] Trustee Busheikin (probable): um prioritizing work on affordable housing projects at this time um so that's yeah um

[3:37:35] Trustee Busheikin (probable): and i say that with with you know in some ways excitement for that work but also the ongoing

[3:37:42] Trustee Busheikin (probable): frustration that i know that my colleagues are share with me and

[3:37:47] Chair Fast: i'm sure staff as well

[3:37:49] Chair Fast: Well, go ahead, Trustee Pooley.

[3:37:57] Trustee Critchley (probable): I'll just say ditto to those comments.

[3:38:02] Trustee Critchley (probable): But

[3:38:02] Voice 11: also to

[3:38:03] Trustee Critchley (probable): pose a question that was mentioned by Director Arbour

[3:38:10] Trustee Critchley (probable): about this provincial money coming through for assistance with project

[3:38:18] Trustee Critchley (probable): affordable housing type things and getting extra help there.

[3:38:21] Trustee Critchley (probable): Now, that came as news to me.

[3:38:23] Trustee Critchley (probable): I don't know why it came as news to me as somebody in the trust told me or is it buried amongst 908

[3:38:32] Trustee Critchley (probable): pages of a trust council agenda package I but it just came as a shock and I thought well wow that's

[3:38:40] Trustee Critchley (probable): great that's exactly what we need can you shed any light on that planner Zupanets and if we are

[3:38:46] Trustee Critchley (probable): applying for it or we need to do something to get to get money so

[3:38:52] Planner Zupanec (probable): from what I understand the

[3:38:53] Planner Zupanec (probable): the announcement was just last week.

[3:38:55] Planner Zupanec (probable): It's for a grant for local governments

[3:38:59] Planner Zupanec (probable): to apply for very specific projects,

[3:39:01] Planner Zupanec (probable): whether they determine that they want to do internal reviews

[3:39:04] Planner Zupanec (probable): to determine what the efficiencies are

[3:39:06] Planner Zupanec (probable): that need to be addressed,

[3:39:08] Planner Zupanec (probable): or whether they use those funds

[3:39:11] Planner Zupanec (probable): to develop some other programs.

[3:39:13] Planner Zupanec (probable): It's on a case by case basis for each local government.

[3:39:16] Planner Zupanec (probable): So our grants administrators aware of it,

[3:39:18] Planner Zupanec (probable): it's been forwarded to the director,

[3:39:20] Planner Zupanec (probable): you know whether a one application for the entire trust area is made um i'm not aware of what's in

[3:39:29] Planner Zupanec (probable): the works but likely there will be a lot of government local government interest to secure

[3:39:34] Planner Zupanec (probable): that support i just don't know what the details are internally for our federation because the

[3:39:41] Planner Zupanec (probable): entire federation would benefit versus just one local trust committee's capacity could could i

[3:39:48] Trustee Critchley (probable): I ask that that be looked into on behalf of Denman Island.

[3:39:53] Trustee Critchley (probable): And if there is an island application,

[3:39:57] Trustee Critchley (probable): as opposed to a trust-wide application,

[3:40:01] Trustee Critchley (probable): that we make that as soon as possible,

[3:40:04] Trustee Critchley (probable): because I'm concerned with the length between meetings here,

[3:40:09] Trustee Critchley (probable): and that we could approve such by a resolution without meeting

[3:40:13] Trustee Critchley (probable): or something like that to get in,

[3:40:16] Trustee Critchley (probable): because I imagine that there's going to be a rush to the door

[3:40:19] Trustee Critchley (probable): for those sorts of monies.

[3:40:22] Trustee Critchley (probable): And the one that we have that's now just landed on our desk,

[3:40:27] Trustee Critchley (probable): so to speak, not my desk, but your desk,

[3:40:30] Trustee Critchley (probable): looks like it would be handmade for some assistance.

[3:40:35] Planner Zupanec (probable): I don't know that that's what that grant is set up to do.

[3:40:39] Planner Zupanec (probable): It really is to look at the administrative.

[3:40:41] Planner Zupanec (probable): It's not to hire a consultant, for example,

[3:40:43] Planner Zupanec (probable): if that's what you're referring to or to hire extra staff.

[3:40:47] Planner Zupanec (probable): It's to develop from an administrative point of view,

[3:40:51] Planner Zupanec (probable): the policies or the procedures

[3:40:53] Planner Zupanec (probable): or the restructuring that's required

[3:40:55] Planner Zupanec (probable): to look at how to address this issue

[3:40:59] Planner Zupanec (probable): within your own local government context.

[3:41:01] Planner Zupanec (probable): So it's an Islands Trust wide piece,

[3:41:04] Planner Zupanec (probable): but I'm happy to ask the grants manager

[3:41:09] Planner Zupanec (probable): what he's aware of in terms of how that might be addressed.

[3:41:14] Planner Zupanec (probable): um and i can report back or i can just email you and let you know what i find out yeah okay that

[3:41:22] Trustee Critchley (probable): that sounds fair enough i'm a little disappointed that it's not gonna allow us to uh hire a

[3:41:27] Trustee Critchley (probable): consultant but okay no

[3:41:29] Planner Zupanec (probable): every every applicant has the right to do that through extraordinary cost

[3:41:34] Planner Zupanec (probable): recovery is um and the applicant's been advised about that they can yeah go that

[3:41:40] Planner Zupanec (probable): route okay

[3:41:42] Chair Fast: Okay. Thank you, Sonia. That would be great if you let us know by email. And that's about the funds we heard about at the beginning, the grants available, development approvals, right? Good to bring that back into the discussion.

[3:42:01] Chair Fast: Okay, so I'm hearing that we're not going to do anything to the farm plan today, unless you've got something, David Critchley?

[3:42:12] Voice 7: No.

[3:42:12] Voice 7: No.

[3:42:13] Chair Fast: Nope. Okay. So I'm going to put a checkmark beside that and move on. Thank you, staff, for your report. And we know that that's still work that's important and waiting to be done. As per our standing resolutions.

[3:42:30] Chair Fast: That's, that's on us. Okay, good. Thank you. And correspondence. Is there anything anybody wanted to pull from or speak to in the correspondence, trustees?

[3:42:41] Chair Fast: Yeah,

[3:42:45] Trustee Busheikin (probable): I wanted to speak to the first two.

[3:42:48] Chair Fast: Okay.

[3:42:50] Chair Fast: Briefly.

[3:42:51] Chair Fast: Good.

[3:42:53] Chair Fast: Because we still have a closed meeting to follow after this.

[3:42:56] Chair Fast: And go ahead, Trustee Pacheco.

[3:42:58] Chair Fast: Okay.

[3:42:59] Chair Fast: Well, the first one, I

[3:43:00] Trustee Busheikin (probable): thought it was a very valid point raised and was originally put this here to explore within our limited capacity what the LTC could do.

[3:43:12] Trustee Busheikin (probable): But I did learn yesterday that Denman Works, which is the economic enhancement agency on Denman, has put together, as Daniel Arburt reported, a transportation committee.

[3:43:22] Trustee Busheikin (probable): And it's initially to look at the use of the CDRD money around busing, but it's the, I believe, terms of reference and goal is to function in a wider way as a coordinated body to, you know, look at transportation issues.

[3:43:39] Trustee Busheikin (probable): So I've already been in touch with that committee and let them know that, you know, the LTC might, you know, they should stay in touch with us if there were things that seem to overlap with our areas of jurisdiction.

[3:43:55] Trustee Busheikin (probable): So I think that's good news.

[3:43:59] Chair Fast: Very good. Thank you.

[3:44:00] Chair Fast: Thank you. And I'll just add a note to that is that considering the R4 zoning and where affordable housing might be as what I'm seeing in the bigger world anyway is that affordable housing tends to be land use planning solutions that end up being along transportation corridors so that affordable housing people aren't

[3:44:32] Chair Fast: don't need to rely on private vehicles.

[3:44:35] Chair Fast: So it may have a influence on how we proceed

[3:44:39] Chair Fast: with housing discussions eventually on Denman Island.

[3:44:45] Chair Fast: And it was just interesting to hear

[3:44:47] Chair Fast: from Director Arbour that this was moving ahead.

[3:44:53] Chair Fast: And I see we've got trails down here on our agenda as well.

[3:44:58] Chair Fast: The Cross Island Trail,

[3:44:59] Chair Fast: another kind of alternative transportation.

[3:45:01] Chair Fast: Okay, thank you. And did you want to say anything about this one, David Critchley, or shall we move on to 9.2?

[3:45:11] Trustee Critchley (probable): Sorry, no, the next letter, which dealt with permits,

[3:45:16] Voice 7: citing

[3:45:18] Trustee Critchley (probable): and use permits.

[3:45:20] Trustee Critchley (probable): So, yeah, I think in an ideal world, it would be nice to have these posted.

[3:45:25] Trustee Critchley (probable): But from what I'm told by staff is that anytime that there is a curiosity about something being constructed and so forth, if there is a permit, staff are more than happy to deal with that on an individual basis, that there's not a lot of requests for such things.

[3:45:47] Trustee Critchley (probable): um having said that i don't know would it be in terms of staff efficiency would it be

[3:45:55] Trustee Critchley (probable): more efficient to just post all these things online and then staff can just say well go and

[3:46:02] Trustee Critchley (probable): look at it online or does it happen so infrequently that that the the work of putting it online

[3:46:10] Trustee Critchley (probable): line is just another job and and sucks up available staff time uh to no real benefit that's

[3:46:17] Trustee Critchley (probable): i don't know the answer that's more of an internal thing so i'd be interested in um staff's feedback

[3:46:23] Trustee Critchley (probable): on that planner

[3:46:25] Chair Fast: zupanet yeah it's very infrequent yeah

[3:46:30] Planner Zupanec (probable): and you're correct it is uh uploading that

[3:46:32] Planner Zupanec (probable): information making sure that it's been properly redacted or that there isn't any inconsistencies

[3:46:38] Planner Zupanec (probable): with what's being posted from one permit application

[3:46:41] Planner Zupanec (probable): to another, this is a significant amount of extra work

[3:46:46] Planner Zupanec (probable): when, in fact, if folks are concerned,

[3:46:49] Planner Zupanec (probable): they can contact a planner.

[3:46:50] Planner Zupanec (probable): We can confirm over the phone or by email

[3:46:52] Planner Zupanec (probable): whether or not there's a valid setting and use permit

[3:46:55] Planner Zupanec (probable): that's open and then take it from there.

[3:47:00] Trustee Critchley (probable): Thank you.

[3:47:01] Planner Zupanec (probable): Thank you.

[3:47:02] Trustee Busheikin (probable): Okay.

[3:47:03] Trustee Busheikin (probable): Thank you.

[3:47:04] Trustee Busheikin (probable): And I think that the author of this letter

[3:47:07] Trustee Busheikin (probable): is uh participating in the meeting or listening to the meeting and has gotten that message um

[3:47:14] Trustee Busheikin (probable): so um yes i i agree with with david that in an ideal world this would all be online but um

[3:47:22] Trustee Busheikin (probable): that would mean hiring more people and raising taxes and also okay so thanks thank you

[3:47:30] Chair Fast: okay and

[3:47:31] Planner Zupanec (probable): if i might just add one more comment to that for the benefit of the author as well

[3:47:35] Planner Zupanec (probable): is that um you know in a regional district environment it's similar sort of office

[3:47:40] Planner Zupanec (probable): situation with building permits that information is not public definitely not the actual plans of

[3:47:45] Planner Zupanec (probable): construction for security and safety reasons we don't want to be publishing the plans internal

[3:47:52] Planner Zupanec (probable): layouts floor plans etc of people's homes on the internet and and that's a standard practice in

[3:48:00] Planner Zupanec (probable): local government for rezoning applications and things like that it's different there's a different

[3:48:04] Planner Zupanec (probable): different level of work there but for building permits or sighting and use permits in this case

[3:48:09] Planner Zupanec (probable): which are very similar that information isn't listed on our websites but we appreciate that

[3:48:15] Planner Zupanec (probable): in other jurisdictions there will be a notice posted at the end of people's driveways

[3:48:20] Planner Zupanec (probable): to say that the construction that's currently underway is part of a valid

[3:48:24] Planner Zupanec (probable): building permit in this case we don't have that equivalency in the trust for denman and hornby

[3:48:32] Planner Zupanec (probable): for the citing and use permits so there is no flag for people to be aware that the works that

[3:48:38] Planner Zupanec (probable): are being undertaken are under an authorized or approved permit so

[3:48:44] Chair Fast: good question and it relates

[3:48:46] Chair Fast: to transparency and also to privacy and uh and also just to staff time for um information that

[3:48:55] Chair Fast: could be acquired a different way rather than posting everything uh online so uh i encourage

[3:49:01] Chair Fast: encourage people to get in touch with the uh uh north info at dylanstrust.bc.ca and uh ask um

[3:49:10] Chair Fast: someone to get back to you about your question uh when they have which kinds of questions come up

[3:49:15] Chair Fast: thank you trustees i appreciate and and staff obviously appreciate the information and the

[3:49:19] Chair Fast: discussion there because it's a good question um uh 9.3 i think that's pretty straightforward

[3:49:27] Chair Fast: forward and uh we heard from uh the apple the proto applicant i don't know have we actually

[3:49:36] Chair Fast: received that has it is it a real uh denman housing society um denman housing association

[3:49:46] Chair Fast: right anyway is that an application now correct

[3:49:51] Planner Zupanec (probable): the application has been received by our office

[3:49:53] Planner Zupanec (probable): it the file hasn't physically been uh opened which means it hasn't been assigned to me yet

[3:49:59] Planner Zupanec (probable): as there's still a few pieces that have to be dealt with

[3:50:04] Planner Zupanec (probable): with the applicant

[3:50:05] Planner Zupanec (probable): before it's passed over to me.

[3:50:08] Chair Fast: Right.

[3:50:09] Chair Fast: You sent the applicant in.

[3:50:10] Chair Fast: Okay, good.

[3:50:11] Chair Fast: Application.

[3:50:12] Chair Fast: Good.

[3:50:12] Chair Fast: So we have a new applicant.

[3:50:13] Chair Fast: Wonderful.

[3:50:14] Chair Fast: And I'm skipping along faster now,

[3:50:18] Chair Fast: so stop me if you want me to slow down, please, trustees.

[3:50:24] Chair Fast: 10.1 Denman Cross Island Trail for discussion.

[3:50:27] Chair Fast: May I?

[3:50:30] Chair Fast: Yes.

[3:50:31] Trustee Busheikin (probable): Trustee Boucher.

[3:50:32] Trustee Busheikin (probable): Yeah, I put that on the agenda, and I don't think it needs to be complicated, but this is a trail that's been in construction for many years.

[3:50:41] Trustee Busheikin (probable): It's like an ambitious project that the regional district is doing, which is amazing because I know other islands have been wishing for such things, and it's partly built.

[3:50:54] Trustee Busheikin (probable): And I guess, well, just to cut to the chase, my suggestion is that we just write a letter to the CDRD and we'll find out whom to, whoever is in charge of that project.

[3:51:10] Trustee Busheikin (probable): Just encouraging them before they continue to the next phase, because they're doing phases that they hold some public consultation to review priorities in the community.

[3:51:21] Trustee Busheikin (probable): and the only reason is that there's just I'm aware of so many needs in the community and this is I

[3:51:28] Trustee Busheikin (probable): believe they use funding mostly gas tax funding for you know recreation and active transportation

[3:51:34] Trustee Busheikin (probable): and you know this trail I certainly think it has been a community priority but the

[3:51:42] Trustee Busheikin (probable): the remaining piece of it is I think would be less used than the piece that's already built and

[3:51:49] Trustee Busheikin (probable): And there are other needs and desires on the island that come under those headings of active transportation and recreation.

[3:51:57] Trustee Busheikin (probable): So I would just like to write them a letter as polite as possible.

[3:52:02] Trustee Busheikin (probable): And I suppose I will need to volunteer to draft up that letter.

[3:52:10] Trustee Busheikin (probable): Just saying that we encourage public consultation before the next day.

[3:52:16] Trustee Busheikin (probable): they have been doing that pretty regularly but um i think it's just good to get a get a word in

[3:52:24] Trustee Busheikin (probable): okay

[3:52:25] Chair Fast: and um so would you like to form that into a motion or did you capture that uh vicky oh no i

[3:52:32] Trustee Busheikin (probable): think i should just say that i should make a motion um i moved that the demin island local

[3:52:36] Trustee Busheikin (probable): trust committee uh sent a letter signed by the chair to the comox valley regional district

[3:52:43] Trustee Busheikin (probable): encouraging further public consultation a pause i was a minute taker for many years

[3:52:55] Trustee Busheikin (probable): um okay encouraging public consultation before moving ahead with the next phase

[3:53:04] Trustee Busheikin (probable): of the denman island cross island trail thank

[3:53:14] Chair Fast: you did you have a do i have a seconder

[3:53:19] Chair Fast: No.

[3:53:22] Trustee Critchley (probable): I'll second that for the purpose of discussion.

[3:53:24] Chair Fast: Okay, thank you. And discussion.

[3:53:27] Chair Fast: I think we've heard Trustee Boucher can speak to her motion. Trustee Critchley, do you have

[3:53:33] Chair Fast: anything you want to add?

[3:53:35] Trustee Critchley (probable): Well, thank you. I'm just thinking, is it appropriate for us

[3:53:39] Trustee Critchley (probable): where this is a matter that is within the hands of the CVRD and they're, you know, we are part

[3:53:47] Trustee Critchley (probable): of the CVRD, we Denman Island, we have a representative who joined us this morning.

[3:53:53] Trustee Critchley (probable): I don't know, it seems like we're kind of stepping out of our bailiwick into somebody else's

[3:54:00] Trustee Critchley (probable): business maybe that way. If there are concerns, I would prefer them to go via our representative,

[3:54:08] Trustee Critchley (probable): Daniel Arbour. I just feel a little uncomfortable about this.

[3:54:15] Trustee Critchley (probable): Okay,

[3:54:17] Chair Fast: thank you. And I'm going to chime in and say, I had thought maybe that you were going to encourage them to move swiftly on the next phase, because there was just recently, I think within the week, more federal funding was approved for grant applications for these kinds of alternative transportation pathways.

[3:54:43] Chair Fast: ways and um uh and it's part of our uh climate action um through the island's trust uh that we

[3:54:54] Chair Fast: uh do things that reduce the possibility of emissions and i think it's for me it fits with

[3:55:01] Chair Fast: um uh cross island trails fit with the idea of uh alternative transportation for many reasons

[3:55:09] Chair Fast: including health but also uh that you don't need to afford a car it can be um it can make living

[3:55:16] Chair Fast: more uh affordable or greener anyway i'm um uh and i take your point david that um that it's work

[3:55:27] Chair Fast: that may not slow down the local trust committee in our work anyway or do we get involved in that

[3:55:35] Chair Fast: because i don't remember having been involved in any of that i don't even know what the stairs are

[3:55:39] Chair Fast: or I'm gonna have to find out after the meeting, yes.

[3:55:45] Chair Fast: Anyway, so I'm

[3:55:47] Voice 7: not

[3:55:48] Chair Fast: gonna support the motion

[3:55:50] Chair Fast: unless I hear more and get persuaded, yes.

[3:55:55] Trustee Critchley (probable): Yeah, I was

[3:55:56] Trustee Critchley (probable): just going to say,

[3:55:56] Trustee Critchley (probable): I'm not seeing an Island Trust issue here.

[3:55:59] Trustee Critchley (probable): If it was a matter of asking them to divert resources

[3:56:03] Trustee Critchley (probable): from that to some other more environmentally protective

[3:56:07] Trustee Critchley (probable): or useful thing in our view,

[3:56:09] Trustee Critchley (probable): then I would be all in favor

[3:56:12] Trustee Critchley (probable): weighing in on it but i'm not seeing that here so sorry okay

[3:56:17] Chair Fast: so we've got a

[3:56:19] Trustee Busheikin (probable): good point and it's a

[3:56:21] Trustee Busheikin (probable): bit about protocol and diplomacy and um yeah um i mean the only thing i'll just say just for

[3:56:30] Trustee Busheikin (probable): background information is that uh before this trail was constructed the cvrd came to the local

[3:56:37] Trustee Busheikin (probable): trust committee with a request to add to the ocp a um a parks and greenways plan that they had

[3:56:44] Trustee Busheikin (probable): created and that that that was added by the ltc at the time um of which i wasn't a member uh and

[3:56:52] Trustee Busheikin (probable): that that was maybe 15 years ago so it's maybe more a matter of is that part of our ocp needing

[3:57:00] Trustee Busheikin (probable): a review because that's the basis upon which of one of the bases upon which this cross island

[3:57:07] Trustee Busheikin (probable): trail became a priority but um that it is true that i can talk more to director arbor about that

[3:57:15] Trustee Busheikin (probable): okay thank you for the good discussion i'm happy

[3:57:18] Trustee Busheikin (probable): to withdraw the motion if that's the easiest

[3:57:20] Trustee Busheikin (probable): well

[3:57:22] Chair Fast: i think it's moved and seconded now i don't think we can withdraw it

[3:57:26] Chair Fast: so i'll just call the question all those in favor aye and those opposed aye

[3:57:36] Voice 7: two

[3:57:37] Chair Fast: are opposed the

[3:57:38] Chair Fast: motion fails uh thank you everybody for your for thanks for bringing it forward it's good to have

[3:57:44] Chair Fast: these discussions and especially for me to know what's uh going on and and uh how things work

[3:57:52] Chair Fast: thank you very much and okay and that 10.2 Laura we had added this the DHA

[3:58:02] Chair Fast: letter of support okay so

[3:58:04] Trustee Busheikin (probable): I would move that the Demmon Island local trust

[3:58:07] Trustee Busheikin (probable): committee write a letter to executive committee and I'm reminding myself to go

[3:58:14] Trustee Busheikin (probable): a little slow supporting them and housing associations application for fee

[3:58:27] Trustee Busheikin (probable): sponsorship okay

[3:58:30] Chair Fast: thank you and um thank you okay very good i don't um now we know we've got an

[3:58:41] Chair Fast: application and uh i don't think uh i've seen the application for speed sponsorship but i gather

[3:58:48] Chair Fast: that it's coming and we don't meet very often and i'm happy to to um support this unless staff are

[3:58:54] Chair Fast: going to uh chime in and say no we can't do that i'm not hearing that so uh let's just call the

[3:59:02] Chair Fast: question all those oh anybody want to discuss it okay then i'll call the question all those in

[3:59:10] Chair Fast: favor aye aye aye thank you that passes unanimously and

[3:59:17] Trustee Busheikin (probable): who will draft up the letter is that since i

[3:59:20] Trustee Busheikin (probable): don't have to draft it up the previous letter should i draft up a letter could you that would

[3:59:26] Chair Fast: be great yes it will be

[3:59:28] Chair Fast: very simple very good thank you laura because it does it works a lot

[3:59:34] Chair Fast: better when it comes from the local uh trustee i agree and i i know how busy uh vice chairs are

[3:59:39] Chair Fast: no uh yeah well i think you're probably as busy as well so i i uh i appreciate that thank you

[3:59:50] Chair Fast: you very much for offering to draft that letter. I'm going to speed faster here through these

[3:59:56] Chair Fast: reports. Stop me, trustees, if you want.

[4:00:00] Chair Fast: me to stop trust conservancy report dated january 26th um that's on starting on page 127 of the

[4:00:06] Chair Fast: agenda we've had a subsequent one at trust council last week uh and some of the updates there are we

[4:00:13] Chair Fast: are in the midst of hiring a species at risk coordinator with that uh federal grant money

[4:00:19] Chair Fast: that the islands trust conservancy has received um as of this month uh we protect 107 properties

[4:00:28] Chair Fast: across the trust area 31 nature reserve 76 covenants of which 25 are natural area tax

[4:00:36] Chair Fast: exemption um covenants there's wetland restoration projects going ahead through another uh set of

[4:00:45] Chair Fast: grants that we received um island's trust conservancy is active on facebook um they've

[4:00:50] Chair Fast: redesigned their newsletter we've got another one of these coming out in probably march and anybody

[4:00:55] Chair Fast: can go to the Islands Trust Conservancy website and sign up to get these newsletters online or

[4:01:02] Chair Fast: hear more about our Islands Trust Conservancy that does the stewardship and outreach and education

[4:01:11] Chair Fast: and all the other good things about that preserve and protect side of our Islands Trust mandate

[4:01:18] Chair Fast: date um as in core so i'm happy that's it okay applications report one page 130 unless anybody's

[4:01:25] Chair Fast: got any questions yes i

[4:01:28] Chair Fast: do oh gosh okay go ahead go ahead david christley first for a change

[4:01:32] Chair Fast: okay

[4:01:34] Trustee Critchley (probable): thank you um just a point of clarification here on applications there's a couple in the name

[4:01:40] Trustee Critchley (probable): of diana bridge on hinton road and the planning status is file reassigned and i see that terminology

[4:01:51] Trustee Critchley (probable): is used in a number of applications not just these but what does that mean which

[4:01:58] Chair Fast: page did you say 127

[4:02:01] Trustee Critchley (probable): uh no i didn't say a page but uh for example uh 132. oh

[4:02:10] Chair Fast: i see okay under planner review the

[4:02:16] Trustee Critchley (probable): question is what what does file reassigned mean oh go

[4:02:22] Planner Zupanec (probable): ahead please planners open up you're the

[4:02:24] Planner Zupanec (probable): chair it simply means that the the planner that is processing the file has been changed so the

[4:02:31] Planner Zupanec (probable): file is now being taken from one staff person and reassigned to another and that's done by management

[4:02:44] Chair Fast: okay

[4:02:46] Trustee Critchley (probable): so are there any implications for the application now does it involve delay then or

[4:02:55] Trustee Critchley (probable): is it indicating that there's issues or what every

[4:03:00] Planner Zupanec (probable): case is different so there might be a delay

[4:03:03] Planner Zupanec (probable): because it takes some time to get up to speed on a file that you may or may not be acquainted with

[4:03:08] Planner Zupanec (probable): for sure it might be resourcing issues it could be any number of factors so for each case if there's

[4:03:15] Planner Zupanec (probable): There's a question that you have.

[4:03:16] Planner Zupanec (probable): You can contact us

[4:03:19] Voice 7: for

[4:03:20] Planner Zupanec (probable): the planner.

[4:03:25] Chair Fast: Thank you.

[4:03:25] Chair Fast: We're getting some funny sounds on the audio of my end, but

[4:03:30] Voice 9: a little echo.

[4:03:34] Chair Fast: So we'll work with our little echo and move on.

[4:03:38] Chair Fast: I think it might also be part of the reorganization so that some planners are now working on trust

[4:03:45] Chair Fast: area wide and long-term planning.

[4:03:49] Chair Fast: So, okay.

[4:03:50] Chair Fast: Okay, another question, Laura Bershaken, you had a question?

[4:03:55] Chair Fast: Well, I think I'll, yeah,

[4:03:57] Trustee Busheikin (probable): maybe I have one about the cidery, but you know what, I'll

[4:03:59] Trustee Busheikin (probable): do that privately and talk to the planner about that, because we did get some correspondence.

[4:04:04] Trustee Busheikin (probable): And I think I mentioned this last time, but I just want to mention it again on page, I

[4:04:08] Trustee Busheikin (probable): believe it's 133, just concerned with this one, DESUP 2020.3, that it talks about a workshop

[4:04:19] Trustee Busheikin (probable): with guest accommodation and i'm just i've just flagged that because as far as i understand our

[4:04:25] Trustee Busheikin (probable): bylaws would not allow guest accommodation in a workshop or above a workshop it's only allowed

[4:04:33] Trustee Busheikin (probable): in the home um so i just was curious why this would be there if it's actually not allowed

[4:04:40] Trustee Busheikin (probable): and

[4:04:45] Planner Zupanec (probable): i don't know if anyone can speak to planner davina specifically about that the description

[4:04:49] Planner Zupanec (probable): in the tapas application may not reflect any changes that are happening while the planner's

[4:04:56] Planner Zupanec (probable): processing the file that description is put in by the planning team assistant as soon as the

[4:05:02] Planner Zupanec (probable): application is received based on information provided by the applicant but in fact things

[4:05:06] Planner Zupanec (probable): might have changed since then so talking directly to the planner about that

[4:05:10] Planner Zupanec (probable): i'll

[4:05:11] Trustee Busheikin (probable): talk to jamie about

[4:05:12] Trustee Busheikin (probable): both of those thanks thank

[4:05:14] Chair Fast: you good and uh any any more questions for the planner applications

[4:05:19] Chair Fast: Okay, thank you. Then we'll move on.

[4:05:25] Chair Fast: Trustee and local expense report is there. Any questions or comments?

[4:05:33] Chair Fast: Moving on. 11.4 adopted policy standing resolutions. Anybody want to speak to anything here?

[4:05:43] Chair Fast: I think we have spoken earlier in the meeting. Thank you, Laura.

[4:05:48] Chair Fast: And David, we're sticking to our path. Stay the course.

[4:05:53] Chair Fast: local trust committee web page any you want to um say no hearing nothing top priorities report

[4:06:02] Chair Fast: page 142 any discussion laura i just want to say that um i am uh

[4:06:14] Trustee Busheikin (probable): i believe i at the last meeting

[4:06:18] Trustee Busheikin (probable): promised that i would uh suggest that i will bring forward some kind of sort of backgrounder

[4:06:22] Trustee Busheikin (probable): around the proposed lub review i'm still working on that i was trying to rush it to which just

[4:06:28] Trustee Busheikin (probable): doesn't work um because i there's a lot of thinking behind that and i think it would be good

[4:06:34] Trustee Busheikin (probable): uh to even though we're not doing it yet to scope it out a little bit more i'm still trying to talk

[4:06:41] Trustee Busheikin (probable): to you know director of planning and our cao and trying to figure out where the resources and

[4:06:47] Trustee Busheikin (probable): financing can come for that so that we can actually get on with that and um fulfill uh

[4:06:53] Trustee Busheikin (probable): former trustee David Graham's vision

[4:06:56] Trustee Busheikin (probable): of meeting in the fall to start the work.

[4:07:00] Trustee Busheikin (probable): So just, I thought I'd let people know

[4:07:02] Trustee Busheikin (probable): I am working on just something

[4:07:05] Trustee Busheikin (probable): that I'll add to the agenda

[4:07:06] Trustee Busheikin (probable): that will at least start us thinking

[4:07:09] Trustee Busheikin (probable): about the scope of this.

[4:07:11] Trustee Busheikin (probable): And then we can figure out,

[4:07:12] Trustee Busheikin (probable): is it going to be LUB, OCP, both?

[4:07:15] Trustee Busheikin (probable): What will be in scope?

[4:07:16] Trustee Busheikin (probable): What will be out of scope?

[4:07:17] Trustee Busheikin (probable): Not a project charter,

[4:07:18] Trustee Busheikin (probable): because that's staff's work,

[4:07:19] Trustee Busheikin (probable): but something to at least get it,

[4:07:22] Trustee Busheikin (probable): get some agreement

[4:07:23] Trustee Busheikin (probable): so that we can then be a little more active in finding out how to make this happen while also

[4:07:29] Trustee Busheikin (probable): pursuing work on applications.

[4:07:33] Chair Fast: Very good. Thank you. So you're going to bring us something to

[4:07:37] Chair Fast: discuss to start the discussion. Okay. Thank you. Trustee Critchley, do you have anything you wanted

[4:07:43] Chair Fast: to um speak to about top priorities page 142 okay

[4:07:49] Chair Fast: thank you projects list 143 and 144 143 to 145 i

[4:07:56] Chair Fast: mean any questions for the planner okay moving right along information items i just put a few

[4:08:06] Chair Fast: things in here uh that related to um business that we've been involved in and i don't propose

[4:08:14] Chair Fast: close to spend any time on those unless anybody's got anything they wanted to bring up and we'll

[4:08:21] Chair Fast: just um next regular meeting may and uh then i'm going to look for a motion to close the meeting

[4:08:34] Chair Fast: so who would like to make that motion uh

[4:08:41] Trustee Critchley (probable): i would make it if i had the wording

[4:08:43] Trustee Critchley (probable): i know there's a specific

[4:08:45] Trustee Busheikin (probable): word so i'll do it

[4:08:48] Trustee Busheikin (probable): go ahead laura um i hope that the meeting be

[4:08:51] Trustee Busheikin (probable): be closed to the public in accordance with the community charter part four division three section

[4:08:55] Trustee Busheikin (probable): 91 dnf for the purpose of considering adoption of in-camera meeting minutes dated january 19th

[4:09:01] Trustee Busheikin (probable): 2021 and by law enforcement and that the recorder and staff attend the meeting and

[4:09:08] Chair Fast: the end of that

[4:09:08] Trustee Busheikin (probable): in case

[4:09:08] Chair Fast: the sound oh thank you in case the sound dropped out for anybody else it was that and by

[4:09:13] Chair Fast: law enforcement and that the recorder and staff attend the meeting just because there was a little

[4:09:18] Chair Fast: little drop out of the audio and it was moved and seconded thank you any discussion all those in

[4:09:24] Chair Fast: favor aye

[4:09:26] Voice 7: aye

[4:09:27] Chair Fast: aye thank you that passes unanimously and then i'm going to uh we're not going to do the

[4:09:35] Chair Fast: recall to order at the end we're going to leave this meeting now and go to a separate meeting on

[4:09:41] Chair Fast: a separate link that has been emailed to us um so i uh thank you very much for those involved in

[4:09:48] Chair Fast: this meeting and we'll see you in the next meeting and thank you very much attendees for sticking

[4:09:53] Chair Fast: with us to the end here and a good meeting everybody thank you very much very constructive

ADOPTED 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
March 16, 2021 
 
Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
March 16, 2021 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair  
 David Critchley, Local Trustee  
 Laura Busheikin, Local Trustee  
   
Staff Present: Sonja Zupanec, Island Planner  
 Jaime Dubyna, Planner 2  
 Wil Cottingham, Administrative Assistant  
 Vicky Bockman, Recorder  
   
Others Present: Comox Valley Regional District Electoral Area A Director Arbour 
Doug Olstead, Co-Chair Denman Community Land Trust Association 
 Approximately seventeen (17) members of the public 
1. APPROVAL OF AGENDA 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 10:00 am.  She welcomed the public, introduced 
Trustees, staff and recorder, and acknowledged that the meeting was being held electronically 
in traditional territory of the K'ómoks and Qualicum First Nations. 
By general consent the agenda was approved. 
2. REPORTS 
2.1 Trustee Reports 
Trustee Critchley provided updates on the following meetings: 
 Trust Programs Committee; 
 Baynes Sound Lambert Channel Steering Committee; 
 Select Committee regarding the management review of the Islands Trust; 
 BC Shellfish Growers Association information session regarding voluntary code of 
practice; 
 Connected Coast regarding internet fibre optic cable for Denman and Hornby 
Islands; 
 Community Information Meeting regarding Seniors Affordable Housing - Pepper 
Lane; 
 Meeting of Comox Valley elected officials including from Comox Valley Regional 
District (CVRD) and K'ómoks First Nation; 
 Trust Council; 

ADOPTED 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
March 16, 2021 
 Although he was unable to attend the Ferry Advisory Committee meeting, an 
update on BC Ferry matters was provided. 
Trustee Busheikin provided information on the following meetings attended: 
 Meeting of Comox Valley elected officials including from Comox Valley Regional 
District (CVRD, School District, and K'ómoks First Nation; 
 Financial Planning Committee; 
 Regional Planning Committee; 
 Trust-wide Water Sustainability Steering Committee Round Table; 
 Denman Island ad hoc group coordinating and sharing information regarding COVID-
19 response; 
 Numerous phone calls and emails with constituents. 
2.2 Chair's Report 
Chair Fast reported that her work included attending Executive Committee and Islands 
Trust Conservancy meetings. 
2.3 Electoral Area Director's Report 
Director Arbour shared information on the following topics: 
 CVRD has allocated $100,000 for the next 3 years for the Hornby Island bus and the 
Denman Island bus pilot project; 
 The Kirk Road stairs addition to the Cross Island Trail has been well received; 
 An update on the Connected Coast internet connectivity funding; 
 Baynes Sound Ecosystem Forum multi-stakeholder group; 
 The Island group discussing COVID-19 issues has helped identify needs; 
 Grants from BC Housing are being secured and a new fund has been established to 
be used by local governments to assist in accelerating the approval process for 
affordable housing projects; 
 CVRD Board has been asked to write a letter of support for Denman Green and will 
be considering requests from Denman Housing Association (DHA) and Denman 
Community Land Trust Association (DCLTA) to assist with development costs for 
their affordable housing projects. 
3. TOWN HALL 
 Support was expressed for the Agricultural Land Reserve Use Regulation that allows farmers 
to have up to 10 sleeping units; the Local Trust Committee (LTC) was asked to allow Denman 
Island farmers to accommodate up to 10 campsites and not to require a Temporary Use 
Permit for this purpose.  
4. DELEGATIONS 
4.1 Riane da Silva regarding Bylaw Enforcement and Housing 
Riane da Silva presented information on Denman Island housing needs, with the full 
address included in the LTC meeting agenda package. She expressed concern that even 
with the partial moratorium on bylaw enforcement of unlawful dwellings, vulnerable 
people living in precarious housing are being stressed.  

ADOPTED 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
March 16, 2021 
She presented a petition, signed by over 600 residents, asking the LTC to place a 
moratorium on enforcement resulting in eviction until: 
 an Official Community Plan (OCP)review is conducted; 
 a targeted review of Land Use Bylaw (LUB) housing regulations is completed; 
 supportive LUB bylaws are created.  
4.2 Simon Palmer for Denman Housing Association regarding New Plans for an Affordable 
Housing Rezoning Application 
Simon Palmer introduced the proposed new site for a Denman Green affordable 
housing project, noting that the plans are to accommodate 20 units of housing. He 
reported that a rezoning application has been submitted along with an application for 
sponsorship of the application fee; and he provided a summary of reports and plans in 
progress for this proposal. 
4.3 Harlene Holm regarding Suggested Amendments to Bylaw 228 (Farm Plan) 
Harlene Holm addressed concerns with proposed Bylaw No. 228 that will make it 
difficult to protect wetlands and watershed areas on Denman Island. An annotated copy 
of the bylaw has been included in the LTC meeting agenda package.  
 
She requested that the LTC: 
 set aside consideration of proposed Bylaw No. 228 until protection of watershed 
and wetland areas is in place; 
 give priority to completing accurate mapping of water systems on Denman Island 
using Island knowledge and expertise; 
 work with the Ministry of Transportation and Infrastructure regarding alternatives 
to its use of ditches and culverts to drain surface water including wetlands; 
 encourage the farming community and the community in general to steward 
wetland areas; 
 support the mandate of the Trust by recognizing that farming on Denman is and can 
continue to be compatible with island scale, that farming encompasses productive 
gardens as well as income-producing farms and that food sovereignty is a valid 
community goal. 
4.4 David Graham regarding Bylaw Enforcement of Illegal Dwellings 
David Graham supported the petition created to request a moratorium on bylaw 
enforcement of unlawful dwellings. He reported that it was determined approximately 
eight years ago, when he was a Local Trustee, that the housing regulations did not align 
with the way people were choosing to live at that time; and it was thought that a full 
review of housing would occur, however, it has not. He encouraged the LTC to place a 
full review of Housing Regulations on the Top Priorities list in order to allow for 
consideration and community consultation on the topic. 
A Trustee responded that a review of LUB Housing Regulations is currently on the Top 
Priority list; however noted that a Standing Resolution to prioritize use of staff resources 
on affordable housing applications makes advancing other worthwhile projects difficult. 
They advised that a trust-wide moratorium on bylaw enforcement of unlawful dwellings 
is in effect until COVID-19 health and safety issues are resolved.  

ADOPTED 
Denman Island ADOPTED 4 
Local Trust Committee Minutes 
March 16, 2021 
By general consent item “10.2 Denman Housing Association Request for Letter of Support” was added 
to the agenda. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated January 19, 2021- for adoption 
DE-2021-018 
It was MOVED and SECONDED, 
that the minutes be amended by removing the following text: page 2, item 4.1, Trustee 
Busheikin’s report, first bullet, the words after “Trust Council”. 
CARRIED 
By general consent the minutes of the LTC meeting of January 19, 2021 were adopted, 
as amended. 
5.2 Local Trust Committee Special Meeting Minutes dated March 2, 2021 
By general consent the minutes of the Local Trust Committee Special Meeting dated 
March 2, 2021 were adopted. 
5.3 Section 26 Resolutions-Without-Meeting Report - none 
5.4 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated March 8, 2021 
Received. 
6.2 Guidelines for Correspondence and Meeting Participation - for discussion 
Trustees related their support to make public participation as easy as possible and 
considered possible changes to the draft Guidelines with suggestions including: 
 rather than limit a delegation’s ability to talk about ideas and information on the 
agenda, limit talks that are related to ongoing applications; 
 note that delegation materials submitted less than two weeks before the meeting 
may not be posted or published. 
 
DE-2021-019 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee ask staff to bring back a revised draft of 
the Guidelines for Correspondence and Meeting Participation. 
CARRIED 
By general consent the meeting was recessed at 11:12 am and reconvened at 11:19 am. 
7. APPLICATIONS, REFERRALS AND BYLAWS 
7.1 DE-SUB-2019.2 (Nielsen) - Staff Report 
Planner Dubyna summarized the Staff Report that asks the LTC to consider accepting a 
water treatment covenant requiring water treatment to meet potable drinking water 

ADOPTED 
Denman Island ADOPTED 5 
Local Trust Committee Minutes 
March 16, 2021 
standards in accordance with the Denman Island LUB, as a condition of a proposed six 
lot subdivision. 
A Trustee confirmed that the Islands Trust Senior Freshwater Specialist had reviewed 
the information and had provided feedback; and that the covenant would cover all lots 
to ensure that potential purchasers of these lots are informed of the water quality 
issues in the area. 
DE-2021-020 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee, in respect of application DE-SUB-2019.2, 
accept a water treatment covenant under Section 219 of the Land Title Act from the 
registered owners of THE EAST ½ OF SECTION 28, DENMAN ISLAND, NANAIMO 
DISTRICT, EXCEPT PARTS IN PLANS VIP87737 AND VIP88293 (PID 006-660-495), attached 
as Attachment 1 to this Staff Report, dated March 16, 2021, and designate the Chair and 
additional Trustee of the Local Trust Committee to sign the covenant. 
CARRIED 
7.2 PROPOSED BYLAW NOS. 233 and 234 (DE-RZ-2017.1) - consideration of further 
readings 
Planner Zupanec reported that the Public Hearing held on March 15, 2021 resulted in a 
small number of input for Trustees to consider relating to the proposed Bylaws and 
advised of the following: 
 there are no staff recommendations for changes to Bylaw No. 233 (OCP); and the 
LTC may consider second and third readings at this time; 
 a number of minor changes for Bylaw No. 234 have been identified for LTC 
consideration prior to advancing the Bylaw. 
 
DE-2021-021 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 233, cited as “Denman Island 
Official Community Plan, 2008”, Amendment No. 1, 2019”, be read a second time. 
 
Trustees commended members of Denman Community Land Trust Association and owner of the parent 
property for their work to bring this project to this point; the need for this housing was acknowledged 
and it was suggested that this project helps to meet that need in a sustainable way. 
 
A Trustee added that the project has had great support from the community; all comments received 
were appreciated; pointing out that this application needed to take precedence over the issue of 
removing land from the Agricultural Land Reserve given the need for affordable housing opportunity on 
Denman Island and that this parcel does not have high agricultural possibility. 
CARRIED 
 
DE-2021-022 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 233, cited as “Denman Island 
Official Community Plan, 2008”, Amendment No. 1, 2019”, be read a third time. 
CARRIED 

ADOPTED 
Denman Island ADOPTED 6 
Local Trust Committee Minutes 
March 16, 2021 
DE-2021-023 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 233, cited as “Denman Island 
Official Community Plan, 2008”, Amendment No. 1, 2019”, be forwarded to the 
Secretary of the Islands Trust for approval of Executive Committee. 
CARRIED 
DE-2021-024 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee forward Bylaw No. 233, cited as “Denman 
Island Official Community Plan, 2008”, Amendment No. 1, 2019”, to the Minister of 
Municipal Affairs and Housing for approval. 
CARRIED 
Planner Zupanec identified two changes to proposed Bylaw No. 234 (LUB) for LTC 
consideration: 
 the applicant has requested that in Table 8 the maximum gross floor area of a 
seniors affordable dwelling unit be amended from 60m
2
 to 65m
2
; 
 Plan No. 1 be replaced with a plan that has the correct citation for the Affordable 
Housing Zone and removal of the “Conceptual Plan Only” text.  
DE-2021-025 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 234, cited as “Denman Island Land 
Use Bylaw, 2008, Amendment No. 1, 2019”, be amended by: 
1. Table 8, item 9: the floor area be increased from 60m
2 
 to 65m
2
; 
2. Plan No. 1 be replaced with the following Plan and the words “conceptual plan 
only” be removed in the title of “Plan No. 1”. 
 
CARRIED 
 

ADOPTED 
Denman Island ADOPTED 7 
Local Trust Committee Minutes 
March 16, 2021 
DE-2021-026 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 234, cited as “Denman Island Land 
Use Bylaw, 2008, Amendment No. 1, 2019”, as amended, be read a second time.  
 
Trustees spoke to concerns raised that the R4 Zone might allow for large-scale multi-unit, urban style 
developments, by responding that this zone gives guidance, limits and requirements for any future 
rental multi-unit housing to ensure that they meet community needs; and this zone is an aid to further 
future affordable housing applications.  
CARRIED 
DE-2021-027 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 234, cited as “Denman Island Land 
Use Bylaw, 2008, Amendment No. 1, 2019”, be read a third time.  
CARRIED 
DE-2021-028 
It was MOVED and SECONDED, 
that Denman Island Local Trust Committee Bylaw No. 234, cited as “Denman Island Land 
Use Bylaw, 2008, Amendment No. 1, 2019”, be forwarded to the Secretary of the Islands 
Trust for approval of Executive Committee.  
CARRIED 
 
Planner Zupanec identified changes to the Restrictive Covenant requested by the 
applicant, noting that minor modifications to the Restrictive Covenant might be 
considered at this time or at a future meeting without delaying the advancement of 
Bylaw Nos. 233 and 234: 
 Clause (a) - allowing flexibility in the wording to permit vegetative buffer and 
fencing changes if approved by the Agricultural Land Commission; 
 Clause (c) – consideration of a change in the wording to standardize the 
requirement to require fencing suitable to mitigate noise and dust to include 
the three other neighbouring properties that abut the project; 
 Clause (d) – modification to extend the existing clause to create a buffer area 
for the regeneration of natural vegetation that was specific to one property to 
include the other three properties that abut the development. 
 
Trustees discussed possible amendments to the Restrictive Covenant with the following 
noted: 
 A reconsideration of the requirement for an annual professional analysis of the 
well datalogger data was suggested to mitigate the expense that DCLTA would 
incur to meet that requirement; alternative suggestions included annual 
reporting of raw data to Islands Trust, or a graduated approach limiting the 
annual requirement of a professional analysis to a number of years; 
 Suggestions from staff might be useful regarding construction and maintenance 
of fencing, including consideration of the noise abatement aspect. 
 
By general consent the meeting recessed at 12:11 pm and reconvened at 12:43 pm. 
 

ADOPTED 
Denman Island ADOPTED 8 
Local Trust Committee Minutes 
March 16, 2021 
DE-2021-029 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee amend “Section 2 No Build” of the draft 
restrictive covenant for DE-RZ-2017.1 (DCLTA- Pepper Lane) by: 
1. clause (a) – by adding the words “or amendments thereto approved by the ALC” 
after “..contained in the ALC Resolutions;” 
2. clause (c) – by replacing the clause with “it constructs a solid fence suitable to 
mitigate noise and dust along both lengths of the driveway of the subject 
property and the full extent of the southern property lines of the subject 
property.” 
3. Clause (d) – by replacing the clause with “it establishes an area for the 
regeneration of the natural vegetation to create a buffer along the full extent of 
the southern borders of the subject property adjacent to the neighbouring 
properties along Denman Road. 
CARRIED 
DE-2021-030 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to work with the applicant 
and address concerns with adjacent property owners with concerns to clauses (c) and 
(d) and return alternative language with respect to the Restrictive Covenant for Local 
Trust Committee consideration. 
CARRIED 
DE-2021-031 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to review clause 6 
(c)(Water Champion Covenant Annual Report) of the draft Restrictive Covenant and to 
provide alternative suggestions to reduce or eliminate the burden of expense on the 
applicant. 
 
In speaking to the motion, a Trustee expressed concern with the financial burden to the applicant to 
complete the annual professional analysis of the datalogger data requirement, noting that the analysis is 
an amenity for the community; and suggested that some term of years might be more appropriate; the 
raw data collected and reviewed by the applicant would bring attention to any saltwater intrusion for 
mitigating measures to be taken. 
CARRIED 
 
Planner Zupanec advised that the applicant has requested a change to the Housing 
Agreement text, amending the affordable housing stipulation for maximum rent to 
reflect a similar formula of BC’s Shelter Aid for Elderly Renters. 
 

ADOPTED 
Denman Island ADOPTED 9 
Local Trust Committee Minutes 
March 16, 2021 
DE-2021-032 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee Bylaw No. 239, cited as “Denman Island 
Housing Agreement Bylaw No. 239, 2020”, Section E. Rental rates, subsection i., be 
amended by adding the following to the end of the clause: “provided ‘rent’ does not 
include any sums received by way of institutional rent subsidy or rent assistance 
available from time to time.” 
 
A Trustee requested clarification of the requested change and Chair Fast invited the applicant to 
respond. Doug Olstead explained that this change allows the additional funding from the government to 
be accessed. 
CARRIED 
 
A Trustee commented that the possibility of expanding the definition of qualified 
occupants in the Housing Agreement to include indigenous people was raised at the 
Special Meeting held last night and is beginning to be included in other Trust areas.  
 
DE-2021-033 
It was MOVED and SECONDED, 
that the Denman Island Local Trust request staff bring back a draft amendment to the 
Housing Agreement to specify that the qualified occupant definition be expanded so 
that it includes but is not limited to on-reserve and off-reserve status and non-status 
and/or self-identified Indigenous, Inuit, or Native people. 
 
In speaking to the motion, a Trustee noted that this approach has been proposed on the advice of the 
Islands Trust Senior Intergovernmental Advisor. A Trustee commented that there are questions 
regarding some of the elements of the proposed definition; however it is supported in the spirit of 
reconciliation.   
CARRIED 
Chair Fast invited the applicant to speak and Doug Olstead’s comments including the following: 
 DCLTA has recognized that the issue raised at the Community Information Meeting, regarding 
aging in place and becoming incapacitated, has not been adequately addressed in their tenant 
selection procedure. They would like to add an additional paragraph to the end of the Housing 
Agreement to stipulate that the owner may amend the tenant selection process from time to 
time in order to adapt when necessary. 
 
DE-2021-034 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to work with the applicant 
to add a phrase regarding the ability to adapt the tenant selection procedure. 
 
Trustees requested that staff provide the Staff Report and recommendation to Trustees in advance of 
the next Local Trust Committee meeting for their review of the suggested wording to address the issue 
to everyone’s satisfaction.   
CARRIED 
8. LOCAL TRUST COMMITTEE PROJECTS 

ADOPTED 
Denman Island ADOPTED 10 
Local Trust Committee Minutes 
March 16, 2021 
8.1 Farm Plan Implementation Status Update – Memorandum 
Planner Zupanec summarized the Memorandum that provides a status update on the 
project. She advised that a new affordable housing application is forthcoming, and that 
staff will bring a more in-depth report on the Farm Plan Implementation project as 
resources allow. 
Trustees commented with the following noted: 
 The Standing Resolution that gives priority to processing applications for affordable 
housing projects is still supported and the challenging task to balance resources and 
move ahead with projects that the community considers important was 
acknowledged; 
 It was questioned whether the provincial grant for local governments reported by 
CVRD Director Arbour might be utilized by the Denman Island LTC to assist in the 
effort to advance affordable housing initiatives; Staff will discuss with the Islands 
Trust grant manager and report back. 
9. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
9.1 Letter dated January 21, 2021 from Hornby & Denman Community Health Care Society 
regarding Transportation Issues 
A Trustee advised that Denman Works!, the Denman Island Community Economic 
Enhancement Society, might be informed of this project as it has formed a 
transportation committee that may have overlapping issues and interests in this Active 
Transportation Network Planning project. 
9.2 Email dated February 22, 2021 from W. Northcut regarding Permit Transparency 
Trustees discussed the suggestion to post all Siting and Use Permits on the Trust 
website. They identified difficulties with that approach and noted that contacting staff 
with questions is an efficient option that is always available. 
9.3 Letter dated March 6, 2021 from B. Engleson regarding Support for Denman Housing 
Society New Proposal 
Received. 
10. NEW BUSINESS 
10.1 Denman Island Cross island Trail - for discussion 
Trustee Busheikin proposed that a letter be drafted encouraging the CVRD to hold 
public consultation prior to continuing with the next phase of the Cross Island Trail to 
determine community priorities that may involve preference for other recreational 
initiatives than the trail. 

ADOPTED 
Denman Island ADOPTED 11 
Local Trust Committee Minutes 
March 16, 2021 
DE-2021-035 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee send a letter signed by the Chair to the 
Comox Valley Regional District encouraging further public consultation before moving 
ahead with the next phase of the Denman Island Cross Island Trail. 
 
A Trustee and the Chair commented that it might be appropriate to bring this to Director Arbour as it is 
a Comox Valley Regional District project; and observed that the Cross Island Trail initiative fits with 
various Islands Trust policies concerning climate action and alternative transportation options. 
 
A Trustee noted as background information, that the Parks and Greenways Plan is a Comox Valley 
Regional District initiative, and supported discussing this topic directly with Director Arbour. 
DEFEATED 
Chair Fast Opposed 
Trustee Critchley Opposed 
10.2 Denman Housing Association Request for Letter of Support 
DE-2021-036 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee write a letter to Executive Committee 
supporting Denman Housing Association’s application for fee sponsorship. 
CARRIED 
Trustee Busheikin offered to draft the letter. 
11. REPORTS 
11.1 Trust Conservancy Report dated January 26, 2021 
Chair Fast summarized the report. 
11.2 Applications Report dated March 8, 2021 
Planner Zupanec responded to Trustee questions that arose. 
11.3 Trustee and Local Expense Report dated January, 2021 
Received. 
11.4 Adopted Policies and Standing Resolutions 
Received. 
11.5 Local Trust Committee Webpage 
There were no changes or additions requested. 
12. WORK PROGRAM 
12.1 Top Priorities Report dated March 8, 2021 
Received. 

ADOPTED 
Denman Island ADOPTED 12 
Local Trust Committee Minutes 
March 16, 2021 
12.2 Projects List Report dated March 8, 2021 
Received. 
13. INFORMATION ITEMS 
13.1 Letter to Editor from Denman Local Trust Committee regarding Bylaw Enforcement 
Clarification 
Received. 
13.2 News Release dated January 21, 2021- Islands Trust Actively Promotes Regional 
Collaboration 
Received. 
13.3 Letter dated January 21, 2021 regarding Support for Association of Denman Island 
Marine Stewards (ADIMS) Application to BC Clean Waters (BCCCW) Fund 
Received. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, May 4, 2021 at 10:00 am via Zoom 
Electronic Meeting 
Trustees confirmed the next regular meeting date and time to be conducted 
electronically via Zoom. 
15. CLOSED MEETING 
15.1 Motion to Closed the Meeting 
DE-2021-037 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1) (d) and (f) for the purpose of considering Adoption of In-
Camera Meeting Minutes dated January 19, 2021 and Bylaw Enforcement and that the 
recorder and staff attend the meeting. 
CARRIED 
The meeting was closed to the public at 2:10 pm. 
15.2 Recall to Order – none. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 2:10 pm. 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
_________________________ 
Vicky Bockman, Recorder