Islands Trust Executive Committee regular meeting, March 24, 2021

[0:00:00] Trustee Luckham: um i'm gonna start again because i might have got ahead of it okay good morning everyone um

[0:00:07] Trustee Luckham: welcome to the executive committee meeting of uh march the 24th um where has the time gone at uh

[0:00:17] Trustee Luckham: my name is peter luckham i'm the chair of the islands trust council i'm elected on uh thetis

[0:00:23] Trustee Luckham: island home to the Penelakut and Laiakson peoples since the beginning of

[0:00:30] Trustee Luckham: time and I'm joined today by Trustee Patrick on Salt Spring Island, Dan

[0:00:40] Trustee Luckham: Rogers on Peets Island and Trustee Councillor Fast from Bowen Island and

[0:00:49] Trustee Luckham: immediately before me is our CAO Russ Hotson-Piller. I'm sure there's other

[0:00:54] Trustee Luckham: staff in the background but um we'll uh we'll introduce them later and thank them for their

[0:01:00] Trustee Luckham: attendance today um certainly um it's uh it's a beautiful morning every morning um on the coast

[0:01:08] Trustee Luckham: um waking up in this uh coast salish territory and i am uh honored and pleased to be able to live here

[0:01:16] Trustee Luckham: and observe and learn of the rich history of this place I was going to say

[0:01:26] Trustee Luckham: that it's a year ago it's like more slightly more than a year ago that we

[0:01:30] Trustee Luckham: left Trust Council on Salt Spring Island to the news of a pandemic being declared

[0:01:35] Trustee Luckham: across the globe and the impacts here in the Coast Salish Sea in the communities

[0:01:42] Trustee Luckham: communities on the islands, in our First Nations, in the First Nations throughout the territory.

[0:01:49] Trustee Luckham: The impact has been hard. Many have lost loved ones and friends through this, but there is light

[0:01:57] Trustee Luckham: at the end of the tunnel, and we are certainly looking forward to the opportunity to meet with

[0:02:03] Trustee Luckham: each and every one of you in person and hold public meetings and enjoy the social activities

[0:02:10] Trustee Luckham: that us as a social animal that we are enjoy so much. Anyway, our meetings here

[0:02:21] Trustee Luckham: are being conducted electronically according to the public health orders

[0:02:24] Trustee Luckham: and it's terrific that we're able to do this in order to continue

[0:02:30] Trustee Luckham: business. Sometimes we do have technology challenges and I hope that you

[0:02:36] Trustee Luckham: can work through those if they arise today with us and we will do the best we

[0:02:43] Trustee Luckham: can to maintain the flow of business here today. I think that is all I'm going

[0:02:52] Trustee Luckham: to say. There's always lots to say on my script about introducing electronic

[0:02:55] Trustee Luckham: meetings but that's all I'm going to say today. Thank you everybody for being here

[0:03:00] Trustee Luckham: and the work that you do for the Ireland's Trust and your interest in the

[0:03:03] Trustee Luckham: islands trust so uh we have an agenda before us um there's a number of late items which um of course

[0:03:14] Trustee Luckham: at the discretion of the vice chairs the executive committee um um if you would like to allow and

[0:03:21] Trustee Luckham: those items i'm just trying to actually pull them up here and having a bit of a delay for some

[0:03:27] Trustee Luckham: reason but from memory I believe never should work from memory bear with me I don't know why

[0:03:37] Trustee Luckham: that's not here here we are late items thank you Laurie we have a UBCM notice the compass

[0:03:52] Trustee Luckham: for information stopped coast Douglas fir Salt Spring Islands trust and we have grant

[0:03:58] Trustee Luckham: Grant administration request for Salt Spring Island, also a UBCM funding activity, I believe.

[0:04:06] Trustee Luckham: And then we have an executive committee sponsorship regarding Denman Island rezoning.

[0:04:11] Trustee Luckham: So I'll just simply ask, are there any objections to adding those to the agenda today?

[0:04:16] Trustee Luckham: I'm not seeing anybody objecting.

[0:04:19] Trustee Luckham: Then let's add those in at, I think, new business, unless somebody else had a suggestion for where they might go.

[0:04:29] Trustee Luckham: all right so let's put those in at new business starting at 8.5

[0:04:32] Trustee Luckham: six seven and eight i think that would be um is there any other new business

[0:04:39] Trustee Luckham: no excellent thank you that's plenty enough new business that's how it goes some days so then let

[0:04:46] Trustee Luckham: us adopt um the agenda um as amended by general consent and um uh let us begin so the first item

[0:04:55] Trustee Luckham: on the agenda is the March 8th minutes for for approval and I'll just ask if

[0:05:03] Trustee Luckham: there's any changes to the minutes of the executive committee meeting of March

[0:05:06] Trustee Luckham: to the 8th one prior to council not seeing any hands raised and I will be

[0:05:13] Trustee Luckham: looking for physical raised hands the most part then I will adopt the ask that

[0:05:21] Trustee Luckham: we adopt the meeting minutes of March the 8th by general consent thank you for

[0:05:25] Trustee Luckham: that as presented um the next item is uh february the 23rd 2021 bone island municipal council and

[0:05:33] Trustee Luckham: executive committee meeting minutes um they're here for our information i suppose i'm not sure

[0:05:42] Trustee Luckham: who adopts these but um perhaps i'll seek advice from the ceo on that one and i'll just remark as

[0:05:50] Trustee Luckham: we go along there was a suggestion from a councillor in here about the statement that i

[0:05:55] Trustee Luckham: made that um quite honestly i don't remember saying that specifically and it may be that i

[0:06:02] Trustee Luckham: said something like that i would just assume perhaps not include it unless it was felt

[0:06:09] Trustee Luckham: necessary in which case if i was to suggest that anything was said it would be would have been that

[0:06:16] Trustee Luckham: that the conversation might continue

[0:06:19] Trustee Luckham: if new information was brought to the executive committee

[0:06:23] Trustee Luckham: that should be considered.

[0:06:28] Trustee Luckham: I think probably that is how I paraphrase,

[0:06:30] Trustee Luckham: I would paraphrase it in that way.

[0:06:33] Trustee Luckham: Now, CEO Hudson-Poehner, how about these minutes

[0:06:36] Trustee Luckham: in terms of who's adopting them

[0:06:38] Trustee Luckham: and the ability to edit them and all that sort of stuff?

[0:06:41] Voice 4: Well, thank you, Mr. Chair, and good morning.

[0:06:43] Voice 4: I believe that you know they were provided I think two weeks ago and they didn't fit easily

[0:06:50] Voice 4: into our schedule for review so they were sent to us for review I don't know whether they've

[0:06:56] Voice 4: been published publicly or not in fact Vice Chair Fast would know better than I would regarding that

[0:07:02] Voice 4: so if you wanted to make some amendments I think you could for the record or if you could read

[0:07:10] Voice 4: that sentence as being you know um of a general general enough nature that you're comfortable

[0:07:15] Voice 4: with it um pending some of the some of the details that you just expressed that would be fine but i

[0:07:21] Voice 4: expect that they would want some confirmation that the the minutes are are acceptable from

[0:07:27] Voice 4: the islands trust that being said it's their meeting and they held it and um have an obligation

[0:07:32] Voice 4: to provide those minutes to the public yeah

[0:07:36] Trustee Luckham: i don't strongly object to the message that's in

[0:07:39] Trustee Luckham: there it's just i'm not sure that's what i said trustee fast your thoughts yes

[0:07:43] Trustee Fast: thank you uh chair

[0:07:45] Trustee Fast: bowen council met on monday night and uh in our agenda from that meeting um these minutes did not

[0:07:52] Trustee Fast: appear um i believe they were circulated um and uh i believe i had a question about that same phrase

[0:08:02] Trustee Fast: My suggestion is to send back the phrase that you just said about with the if in it and and that maybe and send it back to Bowen and because I'm not sure that they ever will be published.

[0:08:23] Trustee Fast: we don't normally publish meetings with MLA's or you know other local governments and I wonder if

[0:08:34] Trustee Fast: however that might help clarify things as well Bowen municipality is scheduling meetings with

[0:08:43] Trustee Fast: ministers and it would be helpful to have the closest correct information in front of people

[0:08:50] Trustee Fast: that would be helpful all

[0:08:54] Trustee Luckham: right um i'll turn to the other vice chairs and and then i might

[0:09:00] Trustee Luckham: help with that phrase unless somebody else wants to help me with it trustee rogers

[0:09:05] Trustee Rogers: thank you um i i assume they would be published because there's actually a video link at the top

[0:09:10] Trustee Rogers: of them um and i wanted to i assume the phrase you're talking about is the one where you where

[0:09:18] Trustee Rogers: uh middle of page 13 of our package yep is

[0:09:25] Trustee Rogers: that the one you're talking about yeah it's highlighted

[0:09:28] Trustee Luckham: yeah yeah

[0:09:29] Trustee Rogers: and and sir would what i think what you said is was if you have any other ideas

[0:09:37] Trustee Rogers: we're always willing to discuss them um yeah that that would be that would be my strong recollection

[0:09:46] Trustee Rogers: of what you said and because you were at that point you were inviting them for any further ideas

[0:09:51] Trustee Rogers: as to what they wanted to do um but i i actually have a concern about the third bullet in that

[0:09:58] Trustee Rogers: section about the bim requisition is calculated a different rate than other islands within the

[0:10:06] Trustee Rogers: islands trust because that implies that somehow or other bone islands rate is is at a higher rate

[0:10:13] Trustee Rogers: than other areas um it is calculated differently uh but it's it's certainly not at a higher rate

[0:10:22] Trustee Rogers: than others and i i would i would have hoped that there had been some wording that said

[0:10:28] Trustee Rogers: you know islands trust explained that the bowen calculation uh was in line with or below the rate

[0:10:36] Trustee Rogers: of other islands within the islands trust area because that was the discussion and that's actually

[0:10:44] Trustee Rogers: the discussion we've been having for a year and a half with Bowen Island is that their rate is

[0:10:49] Trustee Rogers: not excessive compared to the rate of other islands so I don't and again I'm with you sir

[0:10:57] Trustee Rogers: I don't know how to go about amending these because they seem to be Bowen's minutes but that

[0:11:03] Trustee Rogers: that bullet was a bit of a concern to me so and that was and I wanted to flag for you my

[0:11:11] Trustee Rogers: recollection of the of what it is you said at that moment I

[0:11:16] Trustee Fast: have some suggestions Mr. Chair

[0:11:20] Trustee Luckham: or does uh Laura Patrick wish to speak a first time on this or just let the conversation go

[0:11:25] Trustee Luckham: no

[0:11:26] Trustee Patrick: I'm not disagreeing with what I'm hearing okay

[0:11:28] Trustee Luckham: great uh Sue Ellen um

[0:11:32] Trustee Fast: three things uh one

[0:11:34] Trustee Fast: One is that the line in bold was added subsequent to the draft coming out by another Bowen councillor so it wasn't in the original draft minutes and I think it would be really appropriate to either ask that it be removed or changed as you or Dan remember.

[0:11:58] Trustee Fast: remember i can't find my notes unfortunately um the second thing is i i think uh regarding the

[0:12:05] Trustee Fast: third bullet i have a question in i followed up on this with julia mobs and with um uh raj

[0:12:13] Trustee Fast: haver who's our chief financial officer and we'll get an answer on this i think maybe the first word

[0:12:19] Trustee Fast: instead of concern could be question from bowen island because it's unknown and julia wouldn't

[0:12:26] Trustee Fast: uh she she couldn't say that it was higher or lower or the same she said it's unknown because

[0:12:36] Trustee Fast: trust uh islands trust uh levies a lump sum to bowen and it's bowen that uh it's the municipality

[0:12:46] Trustee Fast: that splits it up so we'll get a rate for the current year uh in april and the third thing is

[0:12:54] Trustee Fast: I'll be happy to take any changes in these minutes back to the process and submit them

[0:13:03] Trustee Fast: for the minutes that may be approved by Bowen Council, if they come to that.

[0:13:10] Trustee Fast: Sure.

[0:13:12] Trustee Luckham: Well, probably formally it should probably go through our executive assistant, Laurie

[0:13:18] Trustee Luckham: Laurie Foster's submission, but however that unfolds is fine.

[0:13:25] Trustee Luckham: I'm not sure if Dan had something else to say,

[0:13:27] Trustee Luckham: but I am prepared to suggest that starting with.

[0:13:31] Trustee Patrick: I was just going to suggest a resolution, at least on our part,

[0:13:36] Trustee Patrick: requesting these changes would probably be appropriate.

[0:13:41] Trustee Luckham: All right then.

[0:13:42] Trustee Luckham: So perhaps it might be a couple of resolutions,

[0:13:46] Trustee Luckham: But I would suggest that I would move that the quote attributed to Chair Luckum on page

[0:13:54] Trustee Luckham: 13 of the Bowen Island Minutes be changed to read, and Laurie, if you're with me, Chair

[0:14:03] Trustee Luckham: Luckum expressed that the Islands Trust would be open to continuing discussions regarding

[0:14:11] Trustee Luckham: the requisition calculation for Bowen Island if new information is brought to the table.

[0:14:18] Trustee Luckham: um that's as close as i can get on that and if that's all right if there's anybody wants to

[0:14:24] Trustee Luckham: second that then uh we'll second that thank you trustee fast um for some reason i'm stuck on a

[0:14:32] Trustee Luckham: single person view here uh side by side okay there we got it so um i'll just call um uh is there any

[0:14:40] Trustee Luckham: discussion on this one all those in favor any opposed none opposed that carries did anybody

[0:14:48] Trustee Luckham: Anybody have a suggestion about the third bullet?

[0:14:51] Trustee Luckham: It strikes me that those were topics of discussion and that maybe that, in fact, it says that

[0:14:59] Trustee Luckham: discussion in relation to 2021 Island Trust budget and Bowen-Aina requisition on these

[0:15:07] Trustee Luckham: topics and leave it at that.

[0:15:11] Trustee Luckham: I think we could debate the rate because obviously Bowen has a special requisition calculation

[0:15:16] Trustee Luckham: population that none of the other trust areas have. So, you know, we're splitting hairs.

[0:15:23] Trustee Luckham: Trust EFAST and then CAO Hudson-Piller?

[0:15:27] Trustee Fast: Sure. My suggestion is just to change that

[0:15:29] Trustee Fast: first word concern to the word questions. And because that's what I recall, I raised these

[0:15:36] Trustee Fast: questions. I had my list of benefits that I had drafted up. And there was some discussion about

[0:15:44] Trustee Fast: that one and uh everybody seemed to agree that um the answer was unknown okay

[0:15:52] Trustee Luckham: so changing the

[0:15:53] Trustee Luckham: word concern to question and let's go to ceo hudson pill and then we'll look for a motion

[0:15:56] Trustee Luckham: oh

[0:15:57] Voice 4: mr chair i'm following up on a vice chair rogers commentary that there's been a year and

[0:16:01] Voice 4: a half of effort um put towards rationalizing this one way or another i frankly don't think

[0:16:07] Voice 4: this all lands in this one bullet um right you know bowen island if they're saying they have

[0:16:17] Voice 4: I think by you'll be speaking to their what they've indicated as their concerns are and you might end up having a re-entry to this discussion in some way in a forum that's not really actionable to one degree or another so it's whether you can live with that certainly what rate well how is the rate calculated well it is calculated

[0:16:45] Voice 4: like then you there's this whole linear um piece that follows from that even though i

[0:16:52] Voice 4: completely agree that um it the um costs are attributed fairly yeah

[0:17:00] Trustee Luckham: so i would honestly

[0:17:02] Trustee Luckham: just leave that bullet the way it is but um you're fine with that dan yeah and i'm seeing

[0:17:10] Trustee Luckham: other nods so then that would be it so um then uh can we take it then uh feel that these minutes

[0:17:20] Trustee Luckham: will be forwarded to bone council or should we make a motion to forward them to bone council

[0:17:24] Trustee Luckham: i think

[0:17:24] Voice 4: you should make a motion to forward them to bone council as amended thank

[0:17:30] Trustee Luckham: you can i get a

[0:17:31] Trustee Luckham: motion to that effect.

[0:17:34] Trustee Fast: I move that executive committee forward the draft minutes back to

[0:17:43] Trustee Fast: Bowen Island Municipality Council, Municipal Council as amended.

[0:17:48] Trustee Luckham: Thank you very much Sue Ellen.

[0:17:51] Trustee Luckham: Any discussion? All those in favor? Any opposed? None opposed? And just for the record, really

[0:18:00] Trustee Luckham: Really enjoyed our meeting with Bowen Municipality.

[0:18:03] Trustee Luckham: Look forward to our next one.

[0:18:04] Trustee Luckham: We need to be sure that we maintain a regular schedule

[0:18:09] Trustee Luckham: of these meetings and have opportunities

[0:18:11] Trustee Luckham: as necessary as time goes by.

[0:18:15] Trustee Luckham: So thank you to Bowen Council

[0:18:17] Trustee Luckham: for the opportunity to meet with them.

[0:18:20] Trustee Luckham: All right, so this takes us to the follow-up action list

[0:18:23] Trustee Luckham: and updates, and we traditionally go through this

[0:18:29] Trustee Luckham: And I think I'm going to do the same as always.

[0:18:33] Trustee Luckham: We'll start off with the CAO to give us his follow-up action report and his director report.

[0:18:38] Trustee Luckham: And just ask everybody to summarize what's important on the list.

[0:18:45] Trustee Luckham: And we'll see if there's any questions.

[0:18:48] Trustee Luckham: So, CAO Hudson-Piller, thank you for joining us in your spring break time off.

[0:18:54] Trustee Luckham: We appreciate you taking time off from your family to join us today.

[0:18:57] Trustee Luckham: And I'll turn it over to you.

[0:18:59] Voice 4: Mayor Mrakas, Thank you, so we look at items one and two, and I think we're reasonably updated in terms of those items certainly could respond to any questions item three around force protection, we see now that the post trust Council, we have amended.

[0:19:14] Voice 4: Mayor Mrakas, The strategic plan to have an actual to develop a strategic approach with regards to forestry.

[0:19:21] Voice 4: Mayor Mrakas, And just briefly reflecting on that.

[0:19:24] Voice 4: um there's about three or four different discussions that are going on at the islands

[0:19:28] Voice 4: trust one that we had with the minister last week which we may speak about um discussions

[0:19:34] Voice 4: that are ongoing with um flynn row and two areas pmfl and others um there's ongoing discussions

[0:19:40] Voice 4: with first nations that uh um around forestry so the notion of the islands just developing it's

[0:19:47] Voice 4: It's a forestry strategy I think is a worthy one.

[0:19:51] Voice 4: And what goes along with that is I'm going to humbly suggest some research needed on actual forestry, some more detailed work on current forestry on the ground.

[0:20:06] Voice 4: Certainly the ongoing work around CDF and the development permit and acknowledgement that the CDF bioregion is important.

[0:20:15] Voice 4: but also establishing more detail and clarity around the degree of forestry throughout the

[0:20:24] Voice 4: region and some of the particulars associated with that will aid us in our conversations with others

[0:20:31] Voice 4: as we provide some context we don't really have staffing that's obvious at this point to

[0:20:37] Voice 4: undertake that kind of work but we're going to primarily I think initially the usual group

[0:20:46] Voice 4: including SEPA will be working on this over the next month to come up with some key

[0:20:53] Voice 4: islands trust forestry strategies to provide to you for your consideration.

[0:21:00] Voice 4: Otherwise that I think is the follow-up action report. I myself of course the significant

[0:21:08] Voice 4: meeting we had most recently was the one with the minister last week that I thought was a good

[0:21:16] Voice 4: introductory meeting um and i thought that we were received um warmly and you can see that

[0:21:22] Voice 4: they were well prepared and um asking us some questions it's um hard to see uh or into it at

[0:21:29] Voice 4: this point what kind of um response we're going to get with regards our request i think we're going

[0:21:35] Voice 4: to be asked for more specifics hence my previous comments as we step into this space a little bit

[0:21:42] Voice 4: it so i think we do have to prepare um and it's been left as i understand it um with the deputy

[0:21:47] Voice 4: minister and myself to begin to organize some more structured conversations and i haven't had

[0:21:52] Voice 4: to follow up from that but overall i would say it was a good meeting and um essentially that's it

[0:21:59] Voice 4: we do have an all staff meeting coming up next week and that's where um we'll be speaking about

[0:22:05] Voice 4: trust council um both uh what happened at trust council as is usually the case um and um

[0:22:12] Voice 4: resolutions coming out so i expect there'll be a lot of interest on the behalf of staff

[0:22:16] Voice 4: with regards that um and there'll be discussions of you know um any potential um

[0:22:24] Voice 4: reintegration of some regular work into our lives over the next quarter

[0:22:29] Voice 4: that's an ongoing piece of work from a covert perspective you can see that we're getting a

[0:22:34] Voice 4: once again some um some mixed results and um an uptick on variants and higher case loads

[0:22:42] Voice 4: has become apparent across the region at the same time there's um higher vaccines so um we're

[0:22:48] Voice 4: certainly very alive to that issue um going forward and generally i'd say that would be

[0:22:54] Voice 4: the end of my comments for today happy to

[0:22:58] Trustee Luckham: take any questions um a couple of hands up i see so

[0:23:01] Trustee Luckham: Alan Fass and Laura Patrick mine is mine

[0:23:04] Trustee Fast: is quick it's just an acronym what is SEPA

[0:23:09] Voice 4: that's uh Lisa Wilcox's position thank you

[0:23:14] Trustee Luckham: Laura Patrick I

[0:23:17] Trustee Patrick: just uh can't help as we talk about all

[0:23:20] Trustee Patrick: this forestry issue and think of the parallels with what we're doing with the fresh water and

[0:23:24] Trustee Patrick: the round table and the value of the round table as we're dealing with these high-level strategic

[0:23:27] Trustee Patrick: plan so I'm just just saying that out loud as I think that that's okay

[0:23:34] Trustee Luckham: so two

[0:23:42] Trustee Rogers: questions morning all I agree we're so you know we've we've had some reporting

[0:23:50] Trustee Rogers: at Trust Council regarding number two in the follow-up action this is how

[0:23:53] Trustee Rogers: meetings are going to continue when the provincial state of emergency is

[0:23:58] Trustee Rogers: is concluded um i i just and i appreciate that there's lots of unknowns with what's going on in

[0:24:05] Trustee Rogers: the province related to this i i just wondered if you have you sort of got in your brain but

[0:24:11] Trustee Rogers: or in your in your thoughts about when we're going to have to start grappling with that issue like

[0:24:17] Trustee Rogers: is it going to be middle of april we're going to have to start thinking about what that's going to

[0:24:20] Trustee Rogers: look like and get staffing in place and technology etc

[0:24:24] Voice 4: yeah i think that is good

[0:24:28] Voice 4: remember we have that three-month buffer sorry to interrupt um if you had not finished no yeah

[0:24:34] Voice 4: so that's uh uh exactly it i would say by mid-april we have to have a very strong feel

[0:24:41] Voice 4: for where we're going to go both from a technology perspective and a staffing perspective once we've

[0:24:47] Voice 4: made the change i think um you know this is what we've done for years um in many ways so we'll

[0:24:54] Voice 4: there will be back to a rhythm but um we do have a buffer of time um which we will use

[0:25:00] Voice 4: to the best advantage we can but there i guarantee this will be um there will be some real learning

[0:25:11] Voice 4: that's the best euphemism i can use as we on board into a public sphere again it's quite easy to sort

[0:25:20] Voice 4: of just stop like we did a year ago because we had some great technology to back us up

[0:25:27] Voice 4: but we're going to be relearning some muscles and there's going to be some mistakes

[0:25:34] Voice 4: and in some ways some local governments never really shut down their public interface quite

[0:25:41] Voice 4: the same way we did so they've managed to sort of maintain a component so we're going to have

[0:25:47] Voice 4: to relearn that i'm quite aware that that's going to be a transition phase my

[0:25:52] Trustee Rogers: my second question is

[0:25:54] Trustee Rogers: thank you very much for raising that issue of the um of the um forestry research because as i reflect

[0:26:02] Trustee Rogers: upon our meeting with the minister uh you can see some sort of hints and behind of some of the

[0:26:09] Trustee Rogers: questions they asked and even some of our our statements and our our is that the is that um

[0:26:16] Trustee Rogers: You know, if they get some of the details, the details are probably lacking.

[0:26:21] Trustee Rogers: You can sort of see that, and I can see that.

[0:26:24] Trustee Rogers: So I don't know if you, I guess at some point we'll, because of all of the items we've put into the strategic plan and this work plan is there, I suppose at some point we'll have a discussion about what that might look like.

[0:26:39] Trustee Rogers: because it could look like what trustee vice chair Patrick just talked about is

[0:26:43] Trustee Rogers: is some form of a round table it could look like a contractor to do some research and say here's

[0:26:49] Trustee Rogers: what's going on on each of the particular islands here's the issues in detail and those are so but

[0:26:54] Trustee Rogers: I do I agree with you entirely I think that's going to be an important piece of this going

[0:26:59] Trustee Rogers: forward I look forward to a discussion about how we put that information together so that when we

[0:27:06] Trustee Rogers: go when you have your discussions or we have our discussions with the ministry and say

[0:27:11] Trustee Rogers: you know here's what here's in specific what's going on on galeano or gambier or or on betas um

[0:27:20] Trustee Rogers: uh you we can give them some of that information

[0:27:24] Trustee Rogers: indeed

[0:27:25] Voice 4: i think that um i think we can

[0:27:28] Voice 4: um in a complex world we can hold two difficult thoughts together at the same time one is that

[0:27:34] Voice 4: that there's a wish to have forestry conducted in a different way

[0:27:39] Voice 4: in the Islands Trust, and two, to quantify the problem.

[0:27:43] Voice 4: And it's over to us to quantify the problem in a way that's relatable

[0:27:47] Voice 4: to the people that may or may not be doing something about the problem.

[0:27:50] Voice 4: And I think it will require more than a declaration of intent or a wish.

[0:28:00] Voice 4: We'll have to supplement that with trends we're seeing,

[0:28:04] Voice 4: and um you know um some of the some of the um the bedrock um that we need underneath the strategy

[0:28:12] Voice 4: and you know even though forestry has been a very significant part of the history of the islands

[0:28:16] Voice 4: trust um developing um and maybe reflecting at some point in the policy statement um some some

[0:28:24] Voice 4: key values um that are all-encompassing would be about would be important i think

[0:28:30] Voice 4: I

[0:28:33] Trustee Patrick: don't know where it is in the relationship building, but I know through the Coastal Douglas

[0:28:41] Trustee Patrick: Fir project that the relationship with the UBC, Dr. Tara Martin's forestry group there

[0:28:52] Trustee Patrick: at the university, there is some work happening.

[0:28:55] Trustee Patrick: So, I mean, there is some research-related work that's at some degree.

[0:29:04] Voice 4: Thank you for that.

[0:29:05] Voice 4: The

[0:29:11] Trustee Luckham: forestry thing at the moment, this is very complex and certainly

[0:29:19] Trustee Luckham: Salt Spring is seeing the early response to us moving into that space that we

[0:29:28] Trustee Luckham: haven't really asserted, although we have certainly attempted in the past even to

[0:29:33] Trustee Luckham: going to court on issues with some success in some places and not so much

[0:29:39] Trustee Luckham: success in other places um i just wanted to raise it because and i i haven't really done i haven't

[0:29:46] Trustee Luckham: done any inquiry um up to the details but i received and i'm assuming the ceo you've seen

[0:29:53] Trustee Luckham: that as well. An invite to meet with the Deputy Minister Flynnrow, Assistant Deputy Minister Flynnrow.

[0:30:00] Trustee Luckham: um and with some short timeline dates offered um this week and next week and so i'm presuming

[0:30:06] Trustee Luckham: there's something of import to speak about i have no idea what that is i can imagine that uh

[0:30:10] Trustee Luckham: the ears uh are picked up with some of the conversations happening particularly around

[0:30:16] Trustee Luckham: some of the things that we've talked about um and so i don't know who else would be attending

[0:30:22] Trustee Luckham: that meeting but uh do you have any remarks about that are you aware of that at this time

[0:30:26] Trustee Luckham: just came in this morning i

[0:30:27] Voice 4: think we'll be speaking about that in camera later on today

[0:30:31] Trustee Luckham: okay great thank you very much for that okay so um can

[0:30:35] Trustee Rogers: i just ask one more thing can i just ask

[0:30:38] Trustee Rogers: one more thing i guess it's at these moments that i wonder whether uh whether the cao or staff are

[0:30:45] Trustee Rogers: looking for some direction on this very important idea about some research i mean we've had a sort

[0:30:51] Trustee Rogers: of a general question and comment you've raised the issue and and is that something you're looking

[0:30:56] Trustee Rogers: for or something from the works and then we're all good i just i just don't want to keep it

[0:31:00] Trustee Rogers: hanging what you're looking for something for us and we haven't delivered no

[0:31:04] Voice 4: i think it falls to

[0:31:06] Voice 4: us to come with you with some um some baskets of ideas and um uh to sort of provide that initial

[0:31:15] Voice 4: framework to to um to consider and to and for us to bring and we started doing this in our in one

[0:31:22] Voice 4: one way anyway um research and and supportive information is one piece of the development of

[0:31:31] Voice 4: a strategy an overall strategy that will last a significant period of time and our ongoing

[0:31:37] Voice 4: conversations with these different actors in this field and uh not the pressures but um certainly

[0:31:44] Voice 4: we've got uh some agencies out there who are asking us to do more uh we're trying to synthesize

[0:31:50] Voice 4: all that so instead of you sorting all that out we'll bring you some some um initial pieces and

[0:31:56] Voice 4: then you we can begin to craft it while we're actually frankly doing the work at the same time

[0:32:05] Trustee Patrick: mr chair i just uh

[0:32:06] Trustee Patrick: so the uh just the coastal i can't speak english the coastal douglas for

[0:32:11] Trustee Patrick: project on salt spring was linked to the regional planning committee and has been made a regional

[0:32:17] Trustee Patrick: project so there is like there is a place where some of this work can be housed and expanded

[0:32:27] Voice 4: that's going to be one busy committee

[0:32:29] Trustee Luckham: yep

[0:32:30] Voice 4: we're going to be reporting to the rpc pretty soon

[0:32:35] Trustee Luckham: and their early days okay uh i'm going to continue if that's all right so uh regarding

[0:32:43] Trustee Luckham: returning to meetings thank you dan for raising that you know i'll just flag in my my perspective

[0:32:50] Trustee Luckham: is we've I think inadvertently we've set ourselves up for some challenges because

[0:32:57] Trustee Luckham: we have successfully endeavored in continuing business in the best way we

[0:33:04] Trustee Luckham: could and under these circumstances and so this transition back to public

[0:33:08] Trustee Luckham: meeting formats will have challenges that we will have to overcome and that

[0:33:15] Trustee Luckham: that other local governments will as well

[0:33:18] Trustee Luckham: regarding safety precautions in the short term

[0:33:21] Trustee Luckham: with attending meetings, face masks and vaccine passports

[0:33:25] Trustee Luckham: and all of these things.

[0:33:27] Trustee Luckham: There will certainly be challenges and I'm not sure how.

[0:33:31] Trustee Luckham: I just wanted to share that,

[0:33:34] Trustee Luckham: that we wanna be careful here.

[0:33:35] Trustee Luckham: So that's it for me, Sue Ellen Fast.

[0:33:39] Trustee Fast: Thank you, Mr. Chair.

[0:33:41] Trustee Fast: Yeah, I just think it's an opportunity.

[0:33:42] Trustee Fast: The quick and successful adoption of all this technology for trust area meetings, public meetings, and work, staff work has been successful.

[0:33:58] Trustee Fast: And I think I'm hoping that we don't just go back to the way we were before.

[0:34:03] Trustee Fast: I'm hoping that we bring some of this technology and the advantages of Zoom meetings and public

[0:34:15] Trustee Fast: being able to participate in meetings from afar and those kinds of things with us.

[0:34:19] Trustee Fast: I think there's lots of good things.

[0:34:21] Trustee Fast: And so I'm looking forward to the challenge of how to change into offering services and

[0:34:31] Trustee Fast: participation better.

[0:34:35] Trustee Luckham: That's the ideal situation.

[0:34:37] Trustee Luckham: Thank you for that positive word, Sue Ellen Fess.

[0:34:41] Trustee Luckham: If that's it for the CAO's broad spectrum of conversation,

[0:34:46] Trustee Luckham: I'm going to go to Director of Administrative Services.

[0:34:50] Trustee Luckham: Is Julia with us this morning?

[0:34:52] Voice 4: She's not, Mr. Chair.

[0:34:53] Voice 4: She's ably tasked with other things.

[0:34:57] Voice 4: Certainly, if you had a complex question, we could get it to her,

[0:35:00] Voice 4: and she'd respond, but she's triple booked.

[0:35:04] Voice 4: as it stands so yeah

[0:35:06] Trustee Luckham: and

[0:35:07] Voice 4: she doesn't have anything i'll just

[0:35:08] Trustee Luckham: continue on if there are

[0:35:09] Trustee Luckham: no questions that we could direct to the cao that's good local planning services david marler

[0:35:17] Trustee Luckham: give a brief synopsis on your activities yes

[0:35:23] Voice 1: uh good morning from the gangwing territory and i'm

[0:35:27] Voice 1: happy to be here um the flop action list items there's only three listed there the first one

[0:35:34] Voice 1: on is the reporting back to the executive committee on reducing the number of projects

[0:35:42] Voice 1: to local trust committees the regional planning committee is having a had a workshop on that

[0:35:50] Voice 1: and we plan to do some reporting back to you shortly so probably in the April meeting

[0:35:57] Voice 1: we'll be doing that for you and the third item is sorry the second item is the one that

[0:36:04] Voice 1: the manager of compliance and enforcement will be working on and we'll be getting that back to you

[0:36:12] Voice 1: so those are the file protection list items i do have a very short director's report for you as

[0:36:17] Voice 1: well but is there any questions on the fual any

[0:36:21] Trustee Luckham: questions on the fual no let's go to your

[0:36:25] Trustee Luckham: directors report okay

[0:36:26] Voice 1: just wanted to let you know that following the approval of the budget the

[0:36:30] Voice 1: regional planning managers and myself will be sitting down to have a look at all of the

[0:36:35] Voice 1: the dollars and which ones require consultants and contracts and we'll be working that out

[0:36:43] Voice 1: so that we're making sure the work gets done throughout the year and we don't overwhelm our

[0:36:50] Voice 1: financial staff in getting those contracts in place. We are currently recruiting for a bylaw

[0:36:58] Voice 1: compliance and enforcement officer. We are going to have to go out to market to do that so we will

[0:37:05] Voice 1: be placing the ad and getting that going shortly and our new bylaw administrative officer, sorry

[0:37:15] Voice 1: sorry, administrative assistant, Dionne, is working with us now. She started about a week ago

[0:37:22] Voice 1: and we're in the process of doing the orientation. So that position is the primary administrative

[0:37:29] Voice 1: support for bylaw enforcement, but we're also providing capacity to Robert Kojima's team to

[0:37:36] Voice 1: provide backup to Maple when she's doing the Zoom meetings, for example, and also backup to our

[0:37:45] Voice 1: reception to provide a little bit of relief and support for CAS at that location. So that seems

[0:37:52] Voice 1: to be coming together quite nicely. And then finally, last week, I had over an hour discussion

[0:37:59] Voice 1: with the consultant hired by the province on the public review of the PMFL Act, looking at what changes they might want to make, if any.

[0:38:10] Voice 1: So the discussion with me focused on the planning implications, like what is it in the PMFL?

[0:38:18] Voice 1: So I was able to get into some details about, you know, what some of the limitations are with the way the legislation is written.

[0:38:25] Voice 1: We also discussed the importance of the lands, the PMFL lands. It's only 7% of the trust area, but it is much more impactful on the islands it's located on because it's usually the water recharge areas, for example.

[0:38:44] Voice 1: And we also talked about the big three, Macmillan, Bloedel, Weldwood, and 4064, which were the big clear-cutting activities in the Islands Trust area back in over the last 20, 25 years.

[0:39:01] Voice 1: And I expect we'll be having another discussion. We didn't really finish and I got a sense that the consultant really wanted to talk to me more, so we'll probably set something else up in the next while.

[0:39:13] Voice 1: All right. So that's it for my update. Is there any questions? I'll try and answer them. Thank you.

[0:39:20] Trustee Luckham: Thank you, David. Any questions? No. Oh, Trustee Rogers and then Russ Hotson-Pillard.

[0:39:29] Trustee Rogers: Sorry, just a quick question. And I appreciate you're probably in early days of this discussion.

[0:39:33] Trustee Rogers: But did you, my sense of looking at the PMFL is a lot of it's located on Vancouver Island, huge tracks of it.

[0:39:43] Trustee Rogers: it and then but did you get a sense that they he understood the importance of it to the various

[0:39:47] Trustee Rogers: the islands communities that where there was a lot of pmfl like galliano i expect there's others but

[0:39:53] Trustee Rogers: that's the i mean i'm glad you got a whole hour with them that seems like a fairly good

[0:39:58] Trustee Rogers: understanding that it's important to not just other communities but also but specifically to

[0:40:04] Trustee Rogers: the islands yeah

[0:40:06] Voice 1: so you know the initial question was well it's only seven percent of trust area

[0:40:12] Voice 1: why is that so important to us as the Islands Trust and you know so I did provide that explanation

[0:40:17] Voice 1: from a planning perspective I also turned it around with well how why is that so important

[0:40:22] Voice 1: to the province because the majority of PMFL is actually on Vancouver Island and the islands make

[0:40:30] Voice 1: up such a you know much lesser amount but that's exactly what we talked about was the importance

[0:40:37] Voice 1: to those communities that it's in.

[0:40:38] Voice 1: I got the sense that she did understand that

[0:40:42] Voice 1: and certainly had, you know, empathy for that.

[0:40:46] Voice 1: But I also got a sense, of course, that, you know,

[0:40:49] Voice 1: this consultant is working for a particular province

[0:40:53] Voice 1: with her matching orders, which is terms of reference.

[0:40:57] Voice 1: So it's not the same terms of reference that we would give

[0:41:01] Voice 1: if it was our consultant.

[0:41:02] Voice 1: But I felt that the fact that she was willing to spend the time talking to me, I do believe

[0:41:09] Voice 1: that the province is interested in understanding what the implications are of the PMFL and

[0:41:17] Voice 1: any changes that they might want to make to it.

[0:41:23] Trustee Luckham: Okay.

[0:41:24] Trustee Luckham: Any other questions?

[0:41:25] Voice 4: Well, Mr. Chair, I was just going to briefly speak.

[0:41:28] Trustee Luckham: Oh, yeah.

[0:41:28] Voice 4: Sorry, Ross.

[0:41:29] Trustee Luckham: Go ahead.

[0:41:29] Voice 4: Yeah.

[0:41:29] Voice 4: Yeah, so that exact, we were being, data is coming our direction.

[0:41:35] Voice 4: Data around forestry is coming our direction, and we are having to respond to specifics

[0:41:43] Voice 4: and find out what is the threshold and nature of forestry that the Islands Trust is in support of.

[0:41:52] Voice 4: So that's one.

[0:41:52] Voice 4: And two, I did want to say that I was present for the Regional Planning Committee's discussion last week of the renewal project for long-range planning.

[0:42:08] Voice 4: And it was just such a relief to have elected officials walking through these issues.

[0:42:14] Voice 4: I think Trustee Patrick was on the call.

[0:42:18] Voice 4: um and i'm not speaking to the outcomes of them but um i'm just i was very heartened by

[0:42:25] Voice 4: uh it looks like some work is being done there and some thought is being given to um some of

[0:42:32] Voice 4: the key challenges that um we've tried to bring forward so um i just want to pass that on that

[0:42:37] Voice 4: this is um being taken up it seems like by the regional planning committee so i appreciate that

[0:42:45] Voice 4: thank you uh

[0:42:47] Trustee Luckham: thank you ceo hudson pillar and i want to thank laura patrick also for being

[0:42:52] Trustee Luckham: on that committee and i'm going to apologize for i had the wrong day marked out on my alternate

[0:42:58] Trustee Luckham: calendar for that meeting and uh simply missed it i apologize for that i'm sorry that i did but i'll

[0:43:04] Trustee Luckham: be reviewing the minutes um and i just want to say thank you david mollett to you and your team for

[0:43:11] Trustee Luckham: for all of the planning work that you do for us,

[0:43:14] Trustee Luckham: appreciate that.

[0:43:16] Trustee Luckham: I wanna go now to Claire Freider,

[0:43:20] Trustee Luckham: Director of Trust Area Services.

[0:43:23] Trustee Luckham: So your follow-up action list

[0:43:24] Trustee Luckham: and your director's report, please.

[0:43:27] Voice 11: Thank you and good morning, Chair.

[0:43:29] Voice 11: I'm grateful to be joining you today

[0:43:31] Voice 11: from WSANIC territory.

[0:43:34] Voice 11: I'm happy to walk through the follow-up action list.

[0:43:36] Voice 11: There's not been a lot of progress on many items,

[0:43:38] Voice 11: although there's progress on many of the big items

[0:43:40] Voice 11: on your list. In particular we have got a letter off regarding the expansion of coastal, or sorry,

[0:43:52] Voice 11: the Songhees Development Corporation's request around derelict vessel support. So we did get

[0:44:00] Voice 11: that letter off and generally we're making progress on all the other items but really

[0:44:04] Voice 11: just focused on policy statement initiative and website. And I'm happy to take any questions

[0:44:09] Voice 11: regarding any of those any

[0:44:13] Trustee Luckham: questions for the director no so do you have a report

[0:44:18] Trustee Luckham: on top of that or

[0:44:19] Voice 11: yes I can just update happy to update yeah as usual but I'm

[0:44:23] Voice 11: happy to update with a few items just letting you know executive committee

[0:44:27] Voice 11: had asked for a climate change webinar with from an indigenous perspective to

[0:44:32] Voice 11: be delivered this fiscal year that is not going to be achieved there's just

[0:44:36] Voice 11: been simply too much on our plate and it's been a certain level of work to

[0:44:40] Voice 11: identify speakers for that. So we're looking now at trying to host it in April. So I just wanted

[0:44:45] Voice 11: to let you know of that delay. We will be pulling funding next year from the Reconciliation Action

[0:44:50] Voice 11: Plan funding. So no concern there. I just wanted to let you know we just weren't able to achieve

[0:44:54] Voice 11: that. We are also working on the property tax notice for Bowen specifically. It does look as

[0:45:02] Voice 11: though we're going to be able to include it in their regular mailing. We will have to pay for

[0:45:07] Voice 11: for folding and printing,

[0:45:08] Voice 11: but it looks as though it won't increase the postage cost.

[0:45:11] Voice 11: So we're gonna work on that

[0:45:13] Voice 11: and it needs to be done by April 9th

[0:45:15] Voice 11: in order to get it in their agenda package for review

[0:45:18] Voice 11: for the council to look at it.

[0:45:19] Voice 11: So that's sort of a more urgent initiative for us.

[0:45:22] Voice 11: We will be circulating it for comment

[0:45:25] Voice 11: to see if there's any suggested edits.

[0:45:28] Voice 11: Generally policy statement,

[0:45:29] Voice 11: we are now in the drafting stage

[0:45:31] Voice 11: and working collaboratively across the organization

[0:45:34] Voice 11: to seek input from different staff people

[0:45:36] Voice 11: as that moves forward.

[0:45:38] Voice 11: Very exciting stage for us to be integrating everything

[0:45:40] Voice 11: that we've heard over the last few years.

[0:45:44] Voice 11: Also websites coming along.

[0:45:46] Voice 11: We have the site built.

[0:45:48] Voice 11: We are now about to open it up to all staff for comment.

[0:45:51] Voice 11: We've been working with the website administrators

[0:45:54] Voice 11: to look at changes and now we're gonna open it up

[0:45:56] Voice 11: likely today or tomorrow to all staff for comment.

[0:45:59] Voice 11: And then we're on track, I believe,

[0:46:00] Voice 11: to open it up to all trustees for comment in early April.

[0:46:05] Voice 11: So, but the represents a great deal of work.

[0:46:08] Voice 11: So it's taking priority and it will start to dominate work

[0:46:13] Voice 11: for all clerks as we move forward,

[0:46:14] Voice 11: as we move towards a live site.

[0:46:16] Voice 11: So I just want to flag that to you

[0:46:17] Voice 11: because I know folks are already busy out there

[0:46:19] Voice 11: in all offices and this is going to add an extra burden

[0:46:22] Voice 11: as we work towards the transition.

[0:46:24] Voice 11: And also we have on our plate about 10 letters to draft

[0:46:27] Voice 11: for the chair resulting from trust council

[0:46:29] Voice 11: Council and the request from Executive Committee to issue a thank you letter around ISIT funding.

[0:46:35] Voice 11: So just wanted to let you know that and also report that in terms of Secretariat services,

[0:46:39] Voice 11: the Southern Gulf Island inaugural forum is scheduled for March 30th. Our program coordinator

[0:46:45] Voice 11: has been instrumental in helping to organize that in coordination with Adam Olson's office

[0:46:50] Voice 11: and all the other Secretariat work is being supported as we come to end of fiscal to make

[0:46:56] Voice 11: sure that all is being reported correctly and many organizations and coordination groups are coming in

[0:47:02] Voice 11: prepared to ask for funding from trust programs committee um for their april meeting um just as

[0:47:10] Voice 11: another note we're working on on the back end on procedures for trust area services one of which is

[0:47:15] Voice 11: an email signature procedure for staff and we may be circulating that out to trustees as well to

[0:47:20] Voice 11: just let them know if they choose to adopt if they can as a preferred sort of corporate identity

[0:47:25] Voice 11: piece and generally as we move into the next fiscal year there's sort of this feeling of

[0:47:30] Voice 11: renewal and looking ahead and planning for the next year and as a team we're really noting that

[0:47:35] Voice 11: there'll be a big theme around communications so I'm looking at undertaking a sort of a staff

[0:47:39] Voice 11: communications workshop in late April really looking and planning strategically we have a

[0:47:44] Voice 11: draft communication strategy that is currently circulating amongst various managers and that

[0:47:49] Voice 11: will be informing what we undertake and we'll bring that to you for review in the coming months

[0:47:55] Voice 11: so that's a general overview of what's going on for trust area services

[0:47:58] Voice 11: can i answer any questions for you any

[0:48:02] Trustee Luckham: questions dan rogers thanks

[0:48:06] Trustee Rogers: um thanks director frader um

[0:48:09] Trustee Rogers: quickly i i just want to more of my first point is just to comment i assumed that the

[0:48:13] Trustee Rogers: climate change from an agent's point of view would go into that's physical because i thought

[0:48:18] Trustee Rogers: that's why we rolled five thousand dollars over from last fiscal in order to facilitate some of

[0:48:24] Trustee Rogers: that so uh i think i i just wanted to say from my perspective it's not surprising and i think that's

[0:48:30] Trustee Rogers: uh appropriate so anyway that's what i that's how i thought it was being funded but perhaps

[0:48:36] Trustee Rogers: i misunderstood the budgeting um yeah

[0:48:38] Voice 11: we had no funding left at trust programs committee so for

[0:48:42] Voice 11: this particular webinar we had brought it to executive committee to be funded from the

[0:48:46] Voice 11: reconciliation action plan as it is in keeping with some of the direction in that plan as well

[0:48:50] Voice 11: so however best laid plans didn't quite work out so yeah

[0:48:55] Trustee Rogers: sorry my question relates to the sorry

[0:48:59] Trustee Rogers: my understanding standing around these the um the tax insert was that there was no cost to us

[0:49:07] Trustee Rogers: and i guess maybe i've missed something is it just specifically for bowen that there's a

[0:49:11] Trustee Rogers: cost to us

[0:49:12] Trustee Rogers: oh yes

[0:49:12] Voice 11: so yes specifically to bowen because the province will pick up um the cost for all

[0:49:17] Voice 11: other islands but for Bowen specifically we'll need to deliver for printing and

[0:49:22] Voice 11: mailing costs so we're looking in the order I think of two to three thousand

[0:49:25] Voice 11: dollars for that which is which we can accommodate within the communications

[0:49:29] Voice 11: budget we're still working on getting a of course we have to look exactly

[0:49:33] Voice 11: determine what we're doing but that's sort of what we're looking at it may be

[0:49:37] Voice 11: less I

[0:49:39] Trustee Rogers: had no idea

[0:49:39] Voice 6: okay thank you any

[0:49:43] Trustee Luckham: other questions for the director no I

[0:49:47] Trustee Luckham: I don't think this is a question for the Director, but it sort of spills. I just thought about it now

[0:49:52] Trustee Luckham: when you talked about letters to various agencies. The CEO and I, I think, spoke about sending a

[0:49:59] Trustee Luckham: letter to our Minister after our meeting and maybe setting some expectations or suggestions and

[0:50:06] Trustee Luckham: recommendations around how we see the requests that we're making for the Islands Trust are special for

[0:50:16] Trustee Luckham: the islands trust and so cao do you have any remarks about that does that involve flair at

[0:50:20] Trustee Luckham: all or have you got that all under hand somewhere else or or do we need to provide you direction

[0:50:25] Trustee Luckham: because maybe we haven't done that could

[0:50:28] Voice 4: you could you reframe that question for me please

[0:50:30] Trustee Luckham: oh so we talked about uh uh writing a letter to our minister post meeting i'm thanking her

[0:50:37] Trustee Luckham: for the meeting and then setting

[0:50:39] Trustee Luckham: a framework about um that there might be concern that uh

[0:50:44] Trustee Luckham: uh uh that um we're not asking for a change with tree cutting um broadly across the province for

[0:50:53] Trustee Luckham: regional districts in the island for an experiment with the island's trust yeah

[0:50:58] Voice 4: so we we spoke

[0:50:59] Voice 4: briefly last week at a staff level about um engaging or providing a letter back to the

[0:51:04] Voice 4: minister and and part of that was to include both the minister's office and staff and to include

[0:51:11] Voice 4: some of our reconciliation work um our updated plan that trust council received so there's that

[0:51:16] Voice 4: intention and also um indeed i think that one of the primary if if um the minister is indeed

[0:51:25] Voice 4: contemplating something on behalf of the trust i expect their greatest challenge and fear would be

[0:51:30] Voice 4: that it might um have a rollover effect with other rural um jurisdictions in the province

[0:51:38] Voice 4: um who may or may not have a very different relationship to forestry and um so that we would

[0:51:47] Voice 4: it would behoove us to make the point that um because of the islands trust act and other

[0:51:51] Voice 4: special considerations that we should be treated in a different manner um so i think that that

[0:51:56] Voice 4: should be part of the messaging yes yeah

[0:51:59] Trustee Luckham: and i was thinking about nap tech as an example and

[0:52:03] Trustee Luckham: that's a special implementation of a tax relief that only exists in the islands trust and

[0:52:09] Voice 4: exactly claire might have more to to add to what i said uh

[0:52:13] Voice 11: no not particularly but i would say just

[0:52:15] Voice 11: administratively a resolution would be helpful just to capture the request um and certainly

[0:52:20] Voice 11: we could work on drafting that letter um collaboratively as a management team to

[0:52:24] Voice 11: ensure it's comprehensive

[0:52:25] Trustee Luckham: right so that was kind of my question is whether or not we needed some

[0:52:30] Trustee Luckham: direction for that so um if that's the consensus then um i'd see if any of the vice chairs want

[0:52:38] Trustee Luckham: to make a motion to that effect or should i well

[0:52:43] Trustee Rogers: i'll do it um because i was in that meeting i'll

[0:52:46] Trustee Rogers: move that um executive committee request uh staffed to draft a letter to the minister of

[0:52:56] Trustee Rogers: municipal affairs under the chair's signature thanking um the ministry for the meeting of

[0:53:04] Trustee Rogers: whatever the date was and um providing background um information uh to the trust's requests around

[0:53:20] Trustee Rogers: tree cutting authority

[0:53:24] Voice 6: maybe

[0:53:28] Trustee Rogers: not background maybe context is a better word

[0:53:32] Trustee Luckham: context is a

[0:53:34] Trustee Luckham: better word yeah laura

[0:53:41] Voice 6: you're busy typing uh

[0:53:48] Voice 2: that executive committee requests staff to draft a

[0:53:51] Voice 2: letter to the minister of municipal affairs under the chair signature thanking the minister for the

[0:53:58] Voice 2: meeting insert date and providing context to the trust request would you like to see that

[0:54:07] Voice 2: no that's that's good that

[0:54:10] Trustee Luckham: sounds that sounds fine to me um so uh seconded by laura patrick

[0:54:14] Trustee Luckham: um any discussion all for the vote all those in favor that carries thank you for that help

[0:54:21] Trustee Luckham: by Claire and CEO Hudson-Pillar. Any other questions for the Director of Trust Area Services?

[0:54:29] Trustee Luckham: No. Okay. So let us move along then. Thank you, Claire, for all of your work and especially your

[0:54:34] Trustee Luckham: team's work on the policy statement and so much else. Thank you. Thank you. Legislative Services

[0:54:43] Trustee Luckham: Manager through the CAO, nothing to report here today other than the items listed? Indeed.

[0:54:49] Voice 4: thank you

[0:54:51] Trustee Luckham: very much all right then so then that brings us to the conclusion of the follow-up

[0:54:55] Trustee Luckham: action list and uh we'll go to local trust committee chair updates um so if you can uh

[0:55:03] Trustee Luckham: we'll go around table starting i'm going to start with laura patrick

[0:55:09] Trustee Luckham: what's happening at your ltcs sure

[0:55:12] Trustee Patrick: and i'll start with the regional planning committee meeting that

[0:55:15] Trustee Patrick: we briefly referenced earlier during david's reporting um i they they did not uh they made

[0:55:23] Trustee Patrick: a few more changes to the um model fee bylaws and expect to uh to advance them to trust council at

[0:55:34] Trustee Patrick: the next meeting they'll make those final decisions um the the the workshop on planning

[0:55:42] Trustee Patrick: I mean I was excited because it all kind of followed on my aha moment that that pre-planning aspect and project definition phase was so important and I was so pleased to see so many of the trustees latching on to that idea so I think that's exciting and rich work and

[0:56:04] Trustee Patrick: And so we'll, we'll, we'll see where that goes. And I,

[0:56:08] Trustee Patrick: I hope the staff were more pleased. I thought,

[0:56:10] Trustee Patrick: I thought it was a good really deep, thoughtful conversation that they,

[0:56:14] Trustee Patrick: that they had, even though we didn't,

[0:56:17] Trustee Patrick: we did what was planned to be almost a three hour workshop in about less

[0:56:24] Trustee Patrick: than an hour, because we used all the time up on the model fee bylaw.

[0:56:27] Trustee Patrick: So there you go, push,

[0:56:28] Trustee Patrick: push the trustees in a corner and they think well on their feet.

[0:56:35] Trustee Patrick: i had a north pender uh last week we had a special meeting uh for the the the land use bylaw review

[0:56:45] Trustee Patrick: project um and um i think it uh the majority of the meeting ended up talking more about the

[0:56:57] Trustee Patrick: industrial lands uh piece they had a good deep conversation on that and provided some direction

[0:57:03] Trustee Patrick: to staff on moving that toward bylaw drafting and as well as the floor area

[0:57:19] Trustee Patrick: conversation although they were staff had brought up on the screen they really

[0:57:24] Trustee Patrick: want to model after South Pender's bylaw but we we learned that South Pender

[0:57:33] Trustee Patrick: So we can see what's being communicated on South Pender on that topic.

[0:57:43] Trustee Patrick: And that's all I have.

[0:57:48] Trustee Patrick: Yep.

[0:57:49] Trustee Patrick: That's it.

[0:57:52] Trustee Luckham: Thank you.

[0:57:54] Trustee Luckham: Let's go to Sue Ellen fast.

[0:57:57] Trustee Luckham: What's happening in your items.

[0:58:00] Trustee Fast: Oh, thank you, chair. I've got.

[0:58:02] Trustee Fast: I've got a couple of questions.

[0:58:02] Trustee Fast: a number of things to report um one of them is uh follow-up from denman island local trust committee

[0:58:11] Trustee Fast: uh there um we had that uh meeting with the four delegations last uh last week you might remember

[0:58:20] Trustee Fast: i've reported on that already but following that um we have a letter on our uh agenda today about

[0:58:28] Trustee Fast: um support for the denman housing association an affordable housing group that's coming back

[0:58:34] Trustee Fast: with another proposal um we've got a media release in the works um about some um well

[0:58:45] Trustee Fast: trying to clarify some uh misinformation that's out there about uh bylaw enforcement

[0:58:53] Trustee Fast: of illegal housing and relating to the petition that petition that came to our denman meeting

[0:58:59] Trustee Fast: with the 600 signatures um and uh so we're responding um to that and then um uh and that's

[0:59:08] Trustee Fast: uh underway I think with Claire's group's help but I was hoping Claire might uh uh fill me in on

[0:59:15] Trustee Fast: whether that's actually happening with your team or whether you need um whether that's come to you

[0:59:21] Trustee Fast: in the proper channels or not um and uh but I'll just go on and maybe get come back to that later

[0:59:26] Trustee Fast: uh bowen island municipality met monday night and i just for the interest of the committee where

[0:59:32] Trustee Fast: we had a um temporary use permit for a sidery uh and uh this was a challenge because it only had a

[0:59:41] Trustee Fast: two-week uh public notice period and um only you know 100 meters of the uh property and yet

[0:59:50] Trustee Fast: It was a temporary use permit with the idea that they were going to test out this cidery idea and then come for a rezoning.

[1:00:00] Trustee Fast: a later date so it it seems to be according to Bowen staff planning staff it seems to be a new

[1:00:08] Trustee Fast: emerging practice for using temporary use permits that way but it alarmed the community and

[1:00:14] Trustee Fast: and anyway we it got people all polarized immediately because suddenly there was urgency

[1:00:21] Trustee Fast: and some people had heard about it and others hadn't and it was a I just wanted to flag it as

[1:00:27] Trustee Fast: a caution in case temporary use permits begin being used that way in the trust. We're going

[1:00:34] Trustee Fast: to do some work on how that process happens on Bowen. We have a site alteration and hazardous

[1:00:40] Trustee Fast: slopes development permit area in the works. We put $8,800 towards it for a grad student,

[1:00:49] Trustee Fast: But that's one of the relatively few environmental protection bylaws that Bowen has been working on.

[1:00:59] Trustee Fast: And so I just wanted to flag that that is taking another step forward.

[1:01:04] Trustee Fast: And we had, oh, we gave first reading to a public places bylaw.

[1:01:10] Trustee Fast: And this is for including homeless encampments.

[1:01:15] Trustee Fast: So just flagging that with you that our bylaw enforcement officer has been in the position for 10 years and so has collected up a long list of incidents that needed to be addressed in some way.

[1:01:28] Trustee Fast: and um uh and we had uh two development permit a variance permit applications come to us

[1:01:37] Trustee Fast: uh both in a sensitive areas development permit area according to the ocp uh but it's never been

[1:01:46] Trustee Fast: enacted through a regulatory bylaw so sometime i'd like to talk to um staff about what is the

[1:01:57] Trustee Fast: difference between the development permit area when it's in the OCP but not in the land use bylaw.

[1:02:03] Trustee Fast: Anyway, I just have questions. Hornby has been in the news in the last week because of excavations

[1:02:11] Trustee Fast: at the Thatch Pub site where the ferry meets Hornby Island. The Hornby Local Trust Committee

[1:02:20] Trustee Fast: committee uh approved a development permit there um because the guidelines were met guidelines

[1:02:27] Trustee Fast: didn't include anything about um our reconciliation uh objectives and uh some human remains were

[1:02:36] Trustee Fast: unearthed recently so there's been a uh uh trustee scott was on the news for example

[1:02:43] Trustee Fast: and uh on the television news and uh we'll speak more about that in the later in the meeting and

[1:02:50] Trustee Fast: And then Gambier, local trust committee,

[1:02:52] Trustee Fast: I have that meeting next week.

[1:02:54] Trustee Fast: Thank you.

[1:02:56] Trustee Fast: And if I can hear from,

[1:02:59] Trustee Fast: well, I'll just follow up with Claire by email.

[1:03:01] Trustee Fast: Nevermind.

[1:03:01] Trustee Fast: Okay.

[1:03:03] Trustee Luckham: Thank you.

[1:03:04] Trustee Luckham: Trustee Fast.

[1:03:05] Trustee Luckham: I just would like to take the opportunity,

[1:03:08] Trustee Luckham: unless I misheard your thoughts there

[1:03:12] Trustee Luckham: about the temporary use permit

[1:03:14] Trustee Luckham: as a temporary use permit leading to zoning,

[1:03:17] Trustee Luckham: that is the intent of a temporary use permit.

[1:03:19] Trustee Luckham: And maybe I just ask David Mahler to clarify that, because I think what I heard you say is that that's an unusual use to issue a temporary use permit with the expectation it would lead to zoning.

[1:03:31] Trustee Luckham: That is the intent. And so that is what does happen. So, David Mahler, over to you on that temporary use permit.

[1:03:38] Trustee Luckham: Yeah,

[1:03:39] Voice 1: they are used that way, but the original intent of temporary use permits was, they were

[1:03:44] Voice 1: brought in for the Expo 86 in Vancouver to accommodate temporary commercial uses and things

[1:03:52] Voice 1: like that. So they can be used and a lot of people do like to do that, is come in and try out a use

[1:04:00] Voice 1: and if it works, then apply for re-zoning to make it permanent.

[1:04:08] Voice 1: I don't think that's the best approach because you can do more with a temporary use permit than

[1:04:14] Voice 1: you can in zoning. For example, a temporary use permit, you can control the hours of operation

[1:04:19] Voice 1: where you can't do that in zoning unless you use covenants and things like that.

[1:04:24] Voice 1: But we have seen that happen in some areas.

[1:04:28] Trustee Fast: Thank you. And I think it's partly just because

[1:04:30] Trustee Fast: temporary use permits have been defined in the bowen ocp to be only seasonal and one-time kinds

[1:04:37] Trustee Fast: of anyway it may be a bowen specific reason but uh thank you director marner okay

[1:04:45] Trustee Luckham: very good um

[1:04:47] Trustee Luckham: dan rogers over to you uh what's happening on the islands that you chair um

[1:04:55] Trustee Rogers: for whatever reason all

[1:04:59] Trustee Rogers: of my islands decided to take spring break and uh so i haven't had a meeting since trust council

[1:05:05] Trustee Rogers: um and uh i will be starting them again next week but there is lots going on on all of them

[1:05:12] Trustee Rogers: um just uh there is a very busy meeting on mayne next week uh i know that there is another

[1:05:20] Trustee Rogers: affordable housing project on galliano coming forward and going to be a delegation to

[1:05:25] Trustee Rogers: to uh our local trust committee on galliano when we have our meeting i think it's april the 12th

[1:05:31] Trustee Rogers: and um um i i interestingly i i you know at some point i'll see how this works out i i turned down

[1:05:41] Trustee Rogers: a delegation on galliano uh of people who were coming to uh who had organized the community to

[1:05:49] Trustee Rogers: oppose a particular application not on a housing application but an application that's sort of well

[1:05:54] Trustee Rogers: advanced and they were coming and they have spoken before and they wanted to be a delegation to come

[1:06:00] Trustee Rogers: and speak, I say opposed because they've been opposed in the past, but to raise concerns and

[1:06:08] Trustee Rogers: I said no to a delegation related to that. I don't know if others agree with that approach,

[1:06:12] Trustee Rogers: I said you can speak in town hall. There's lots going on in Gabriola as you can tell from the

[1:06:20] Trustee Rogers: correspondence, it's in our correspondence package, there's a lot of it relates to Gabriola.

[1:06:27] Trustee Rogers: So mostly I've been spending my time, I've taken this opportunity to try and get some things working on, including the Keats Conservation Group and some inquiries related to trying to do some reconciliation work on Keats, as well as doing some liaison around fires with the SCRD and fire preparation.

[1:06:50] Trustee Rogers: because our regional district has decided

[1:06:52] Trustee Rogers: they will not give grant needs

[1:06:54] Trustee Rogers: for fire suppression equipment.

[1:06:58] Trustee Rogers: And so I've been working on that as a project

[1:07:02] Trustee Rogers: trying to have them rethink that policy.

[1:07:05] Trustee Rogers: And that's my report.

[1:07:07] Trustee Rogers: And there hasn't been a trust programs committee meeting,

[1:07:10] Trustee Rogers: although I think we have two set for April.

[1:07:13] Trustee Rogers: So it will become busy again.

[1:07:18] Trustee Luckham: Okay, thank you, Dan.

[1:07:20] Trustee Luckham: Dan. So from my own quarter here, lots of activity going on by email on Laskete Island

[1:07:31] Trustee Luckham: with respect to forest lots and meetings and the like, and that will unfold as it will.

[1:07:42] Trustee Luckham: Salt Spring Island, we met yesterday. Work is ongoing in the Salt Spring Island Water

[1:07:49] Trustee Luckham: protection alliance um the two major projects on uh salt spring um well actually it's more than

[1:07:58] Trustee Luckham: two major projects three three three projects that was on the um on the agenda yesterday as

[1:08:04] Trustee Luckham: the water sustainability work associated with weston lake and that is in collaboration with

[1:08:09] Trustee Luckham: the crd and that work is advancing to get some information about the water availability there

[1:08:16] Trustee Luckham: there, and climate change assessments, Ganges Village Plan and the Housing Action Program

[1:08:23] Trustee Luckham: sort of link together, advancing all of that work in context of reconciliation, climate

[1:08:33] Trustee Luckham: change, forestry, all coming together in a holistic approach to developing some ideas

[1:08:43] Trustee Luckham: and planning associated with those events.

[1:08:46] Trustee Luckham: We did have a C2C meeting with three nations

[1:08:52] Trustee Luckham: and the local trust committee ostensibly

[1:08:57] Trustee Luckham: on the Angie's Village planning and housing.

[1:08:59] Trustee Luckham: And certainly that was kind of an icebreaker event.

[1:09:03] Trustee Luckham: I like to think of it opportunity to meet those nations.

[1:09:06] Trustee Luckham: There are many other nations that the list that I have

[1:09:10] Trustee Luckham: is maybe 10 different nations.

[1:09:13] Trustee Luckham: And so we've heard directly from three at the political level. Certainly there's been communications with other nations through staff, but I look forward to us engaging more and having deeper conversations to determine how it is that we can collaborate and work together to include all of the First Nations concerns with respect to that work that is going on.

[1:09:42] Trustee Luckham: in a very, very significant site being the Ganges Village on Salt Spring Island. Rich history and

[1:09:50] Trustee Luckham: of course the Grace Islet is near and dear in our minds and we don't want to be repeating those

[1:10:01] Trustee Luckham: sorts of events in that way but we look forward to that work. Lots of interesting housing activity

[1:10:11] Trustee Luckham: going on with a couple of different sites on Salt Spring. On the agenda here is a request

[1:10:20] Trustee Luckham: for some funding to support that work as well through UBCM. Lots of correspondence on

[1:10:31] Trustee Luckham: policy statements and short-term vacation rentals, which we're trying to embrace all of those

[1:10:37] Trustee Luckham: housing related issues into the housing project and it's a busy community we've recently had some

[1:10:46] Trustee Luckham: as i've reported and there's an item later on the agenda some significant uh well pushback

[1:10:53] Trustee Luckham: is probably the only word that comes to mind on the coastal douglas spur initiative

[1:10:57] Trustee Luckham: and certainly there's a concern being expressed by citizens in the community that is resulting

[1:11:06] Trustee Luckham: and a petition that we will at no doubt at some time receive and we I continue

[1:11:16] Trustee Luckham: to attempt to reach out and invite those people or everybody within all sectors

[1:11:25] Trustee Luckham: of the community into the meeting to share their information and help us with

[1:11:29] Trustee Luckham: the conversation at the moment we still seem to be at odds with each other so

[1:11:35] Trustee Luckham: that's unfortunate but perhaps that can be resolved in some way um but i i must say um we

[1:11:42] Trustee Luckham: would welcome um participation in our meeting and in our dialogue on this topic um i think that

[1:11:51] Trustee Luckham: covers it for my uh items um certainly there's lots of other activities going on and i won't

[1:11:58] Trustee Luckham: bore you with that um so i'll move along if that's okay and uh just ask if uh uh there's an update

[1:12:08] Trustee Luckham: from the alice trust conservancy liaison uh uh trustee councillor sir alan fast do you have

[1:12:13] Trustee Luckham: anything to share from the alice trust conservancy just

[1:12:15] Trustee Fast: that we're meeting next week perfect thank

[1:12:18] Trustee Luckham: you very much and thank you for all the work that uh goes on there so we don't have any bylaws for

[1:12:25] Trustee Luckham: approval or consideration today. This is a kind of a post-council executive committee meeting where

[1:12:33] Trustee Luckham: we normally talk about meeting preparation and what happened at the previous meeting.

[1:12:40] Trustee Luckham: I brought a notion to the table after much reflection on the council meeting.

[1:12:51] Trustee Luckham: There were certainly some difficulties with a wide spectrum of points of view and some

[1:12:59] Trustee Luckham: very good stimulating debate, and certainly we managed to come through that with some

[1:13:06] Trustee Luckham: solid decisions, and I'm pleased with that.

[1:13:11] Trustee Luckham: But we normally, post-council, have our own executive committee debrief on the events

[1:13:20] Trustee Luckham: that unfold and the work that ends up being on our plate

[1:13:23] Trustee Luckham: as a result of decisions by council.

[1:13:26] Trustee Luckham: And it occurred to me that I wanted to expand

[1:13:29] Trustee Luckham: that opportunity into the committee chairs

[1:13:31] Trustee Luckham: to have a more fulsome conversation

[1:13:34] Trustee Luckham: around what we're doing, where we're going,

[1:13:37] Trustee Luckham: what the implications of the decisions are,

[1:13:40] Trustee Luckham: and maybe work more cohesively together.

[1:13:44] Trustee Luckham: So I've reached out to maybe one of the other chairs.

[1:13:47] Trustee Luckham: I honestly haven't reached out to Laura Beshaken

[1:13:50] Trustee Luckham: on the regional planning committee at this point but um uh i would like to for the executive

[1:13:57] Trustee Luckham: committee committee to consider having what i could what i'd call the leadership committee

[1:14:04] Trustee Luckham: discussion as a scheduled meeting sometime in the near future to do this kind of review so i'll

[1:14:11] Trustee Luckham: leave it there and um and just say let's uh and that's at six point one point one and i'll ask

[1:14:18] Trustee Luckham: Sue Ellen Fast, which she thought she has.

[1:14:22] Trustee Fast: I'm just confirming, wanting to be sure that

[1:14:26] Trustee Fast: the chair of Islands Trust Conservancy would be invited to that as well.

[1:14:31] Trustee Luckham: Excellent. Yep. Thank you.

[1:14:34] Trustee Luckham: Hadn't thought of that, but apologies for that omission. But yeah, TPC. Okay. TPC Islands Trust

[1:14:45] Trustee Luckham: Trust Conservancy, writing that down.

[1:14:49] Trustee Luckham: Okay, any other thoughts there?

[1:14:53] Trustee Luckham: And of course, if we want to debrief council at this time,

[1:14:56] Trustee Luckham: and there may be aspects of that that we need to do

[1:14:58] Trustee Luckham: in order to support staff and advancing the work,

[1:15:01] Trustee Luckham: but or reflect, so Trustee Rogers.

[1:15:05] Trustee Rogers: Okay, that was my question.

[1:15:09] Trustee Rogers: I know you have, because you mentioned it earlier

[1:15:12] Trustee Rogers: in our weekly conversation, this notion of a,

[1:15:15] Trustee Rogers: So you're calling it a leadership council.

[1:15:18] Trustee Rogers: I'm not sure what you want to refer to it as.

[1:15:20] Trustee Rogers: But are you suggesting we not do a debrief on trust council?

[1:15:23] Trustee Rogers: Or I'm just trying to be clear at the moment what your intention is.

[1:15:29] Trustee Luckham: Yeah, and thank you.

[1:15:30] Trustee Luckham: And I just reflected on that.

[1:15:31] Trustee Luckham: I think probably it's reasonable for us to reflect on our impressions and experience at council.

[1:15:38] Trustee Luckham: Council and then possibly the decisions and the work that's before us is a separate what I'm

[1:15:46] Trustee Luckham: proposing might be a separate conversation I'm happy to take guidance well

[1:15:54] Trustee Rogers: I stand to be

[1:15:58] Trustee Rogers: corrected but it seems to me that one of the things we need to do as an executive committee

[1:16:04] Trustee Rogers: is reflect upon what our decisions were in terms of the structure of the the trust council and how

[1:16:09] Trustee Rogers: it worked and how it didn't work and have those sort of as reflected in, for example,

[1:16:17] Trustee Rogers: the correspondence from Trustee Johnson and some of the other comments we received, because

[1:16:24] Trustee Rogers: that was our decision-making process and presumably regardless of whatever we do with the other

[1:16:29] Trustee Rogers: chairs of the other committees in terms of, I'm not exactly sure what it is the conversation

[1:16:35] Trustee Rogers: we're going to have but that's fine uh that still will remain with us so i think we it would be

[1:16:41] Trustee Rogers: beneficial to have a session where we reflect and hear also from as we often do from the senior

[1:16:48] Trustee Rogers: staff as to what they thought worked and didn't work um because uh that's always very informative

[1:16:55] Trustee Rogers: so and i was going to suggest can we take a brief break before we start that competition

[1:17:01] Trustee Luckham: Well, that's a very good idea. And I agree with you, Dan. And I apologize for not thinking

[1:17:05] Trustee Luckham: that through. I didn't see how that was listed on the agenda. But indeed, I think we do need

[1:17:12] Trustee Luckham: to reflect upon indeed how the meeting unfolded and go from there. So let's do that. But let's

[1:17:20] Trustee Luckham: have you want a 10 minute break? Is that sufficient?

[1:17:25] Trustee Rogers: 10 is fine for me.

[1:17:27] Trustee Luckham: How many?

[1:17:30] Trustee Rogers: 10 is fine with me so

[1:17:32] Trustee Luckham: shall we recess for 10 minutes and we'll come back at 10 27. thank you

[1:17:40] Trustee Luckham: thanks for that for the help with that dan i'm back so um again thank you dan for um

[1:27:51] Trustee Luckham: bringing me back into context of uh this uh trust council meeting preparation

[1:27:56] Trustee Luckham: operation. So indeed, let's just go around the table and talk about our observations of how the

[1:28:06] Trustee Luckham: Trust Council went. And so Dan, why don't you start us off? So

[1:28:13] Trustee Rogers: thank you. So my major reflection

[1:28:18] Trustee Rogers: on Trust Council, I have two really. One was, I tend to agree with some of the voices that felt

[1:28:28] Trustee Rogers: that it was too grueling a process and we need to really rethink some of that it was

[1:28:38] Trustee Rogers: I'm not sure how we could have avoided it besides splitting up the trust council into various

[1:28:43] Trustee Rogers: components and separating them by days which causes logistical issues but it just I think

[1:28:50] Trustee Rogers: it just wore people down to a nub that we perhaps had not either intended or had foreseen in a way.

[1:29:01] Trustee Rogers: And I think Trustee Johnston's letter to us sort of reflects some of that, but we heard some of it

[1:29:06] Trustee Rogers: at the end. And part of it, of course, is the whole electronic meeting process that tends to be

[1:29:15] Trustee Rogers: more wearing. I reflect on Trustee Fast's correspondence about that, about the sort of

[1:29:23] Trustee Rogers: studies that are done on that. However, you know, these are public meetings that we need to be

[1:29:29] Trustee Rogers: engaged in as opposed to just, you know, just meetings. These are public decision-making

[1:29:34] Trustee Rogers: processes. I thought the conversation was rich. Anyway, sorry, let me finish that thought before

[1:29:41] Trustee Rogers: I move on. I really think that we need to think very hard about separating out any trust policy

[1:29:48] Trustee Rogers: statement discussion from the trust council meeting. I know there was some discussion with

[1:29:54] Trustee Rogers: with the director of trust area services

[1:29:56] Trustee Rogers: in about having a separate.

[1:30:00] Trustee Rogers: policy statement meeting in may from the trust council and now there was talk about the i think

[1:30:07] Trustee Rogers: the consideration is to put it into june uh in coordination with the trust council i think we

[1:30:12] Trustee Rogers: really think need to think hard about that and separating that conversation out completely from

[1:30:17] Trustee Rogers: the business of the trust council um i know there may still be some logistical considerations about

[1:30:23] Trustee Rogers: that and we need to consider those but i'm i'd be very reluctant to have a repeat of

[1:30:28] Trustee Rogers: in-depth discussion trust policy statement in coordination with the trust council meeting work.

[1:30:39] Trustee Rogers: I think we should never put two surveys in the same trust council ever again. That was

[1:30:48] Trustee Rogers: very problematic to have two extensive survey responses in the same package

[1:30:54] Trustee Rogers: to try and and and try and bring that all into and assimilate all of that response

[1:31:02] Trustee Rogers: in in and very extensive and thoughtful response at the same time as doing a budget

[1:31:09] Trustee Rogers: as doing a 2050 I think was was overwhelming for a lot of people and I think it was overwhelming

[1:31:16] Trustee Rogers: for the public watching so I just think we should have an informal policy never to bring too

[1:31:23] Trustee Rogers: too

[1:31:23] Voice 6: extensive

[1:31:24] Trustee Rogers: survey responses

[1:31:25] Trustee Rogers: to the same trust council meeting.

[1:31:28] Trustee Rogers: But that's one thing I do want to, I think.

[1:31:32] Trustee Rogers: It's interesting how many people comment

[1:31:35] Trustee Rogers: on the 900-page package,

[1:31:39] Trustee Rogers: not knowing that the executive committee package

[1:31:42] Trustee Rogers: the week before was 1,180 pages.

[1:31:46] Trustee Rogers: Anyway, so that's just my,

[1:31:49] Trustee Rogers: sort of a couple of my observations.

[1:31:51] Trustee Rogers: I do want to say to both you and to Ross in particular, because I know he's there and

[1:31:57] Trustee Rogers: supporting, that there were some challenging moments in Trust Council, and I thought that

[1:32:02] Trustee Rogers: we made our way through them as best as could be done.

[1:32:09] Trustee Rogers: I think the most challenging moment was at the end of the day on the Tuesday, and I think

[1:32:16] Trustee Rogers: that was an awkward and challenging time.

[1:32:21] Trustee Rogers: And I guess I didn't foresee it, and I guess I wonder how I didn't foresee it coming.

[1:32:32] Trustee Rogers: And so perhaps, I don't know what the answer to that is, but that was the most awkward moment.

[1:32:40] Trustee Rogers: And it's always that awkward moment when staff is asked to participate in all its essentials, political discussion.

[1:32:53] Trustee Rogers: So that's an issue that continues to arise at Trust Council because not all trustees believe that those things are separate and distinct.

[1:33:06] Trustee Rogers: So, and so I don't I'm not sure what the answer to it but I just say that that for me was the most awkward moment.

[1:33:15] Trustee Rogers: And the different most difficult

[1:33:16] Trustee Rogers: but thank you to both of you for for in particular for helping move us through all those difficult moments.

[1:33:24] Trustee Rogers: um uh i must say having seen um uh uh counselor and trustee kale's letter and description of the

[1:33:35] Trustee Rogers: budget discussion i think he was in a different meeting than i was um so um because i thought

[1:33:42] Trustee Rogers: that the actual the budget discussion was in contrast to some of the other discussions was

[1:33:47] Trustee Rogers: was relatively tame and to be expected

[1:33:52] Trustee Rogers: and not really all that loaded with tension.

[1:33:56] Trustee Rogers: So I thought the budget discussion was fine.

[1:34:00] Trustee Rogers: It was mostly the motions around the trust policy statement

[1:34:04] Trustee Rogers: and the discussion around the proposal to increase staff.

[1:34:11] Trustee Rogers: So, or sorry, increase or change the allocation

[1:34:14] Trustee Rogers: of planning staff that had the discussion, so thank you.

[1:34:18] Trustee Rogers: But my main message would be, we need to,

[1:34:22] Trustee Rogers: I guess I need to, and perhaps we need to try

[1:34:26] Trustee Rogers: and anticipate in advance the difficult,

[1:34:29] Trustee Rogers: the really difficult discussions and how to manage them.

[1:34:33] Trustee Rogers: But most importantly, I think we need to take heed

[1:34:35] Trustee Rogers: of the advice from trustees and perhaps everybody

[1:34:39] Trustee Rogers: that we need to find a way to break up the length

[1:34:43] Trustee Rogers: of the process and not load too much together I know we've heard that message

[1:34:48] Trustee Rogers: before but I think it was reinforced that's my main reflective on me on the

[1:34:55] Trustee Rogers: trust count main reflections Thank

[1:34:59] Trustee Luckham: You trustee Rogers trustee fast sure

[1:35:04] Trustee Fast: I won't

[1:35:06] Trustee Fast: go into as much detail Thank You trustee Rogers I think he's covered a lot of the

[1:35:10] Trustee Fast: main points i uh i thought it was good vigorous debate on the uh tuesday trustees dug right into

[1:35:19] Trustee Fast: the policy statement um discussion i thought that was really useful and um i uh i thought the

[1:35:30] Trustee Fast: budget process was a good debate like you'd want to have but i agree i didn't i think i was in a

[1:35:39] Trustee Fast: a different meeting than trustee kale as well i uh i didn't see the standoff at the okay corral

[1:35:45] Trustee Fast: i saw good governance and good discussion uh as one would want among elected uh representatives

[1:35:52] Trustee Fast: anyway i found um i like the longer breaks just to speak to the schedule uh i think they helped

[1:36:00] Trustee Fast: or they certainly helped me and um i had uh i wonder if at some point we might discuss the

[1:36:09] Trustee Fast: The navigation within the agenda, I found it hard to navigate among the 900 pages, partly because I couldn't get control find to work because some of them were scanned in.

[1:36:20] Trustee Fast: So they were images. Anyway, I couldn't, my, one of my tools is to search for certain words or numbers to get into that part of the agenda quickly and I couldn't do that.

[1:36:33] Trustee Fast: maybe because I'm used to doing agendas that have that are sort of an HTML way and you just click on

[1:36:42] Trustee Fast: the link and go to that item but anyway I'm interested in whether we can make it easier

[1:36:48] Trustee Fast: to navigate inside the agenda for trustees and I'd like to get into the resolution tracker

[1:36:54] Trustee Fast: at some point and or to have an a discussion about about that I use the

[1:37:02] Trustee Fast: municipal version and it's becoming one of my main tools so I just wanted to

[1:37:07] Trustee Fast: flag with trustees that might help us see whether or how recently trustees

[1:37:14] Trustee Fast: have discussed the same topic as a chair I sometimes wonder should I be admitting

[1:37:24] Trustee Fast: And I would like to have a tool at my fingertips to just look it up. So, I'm not sure why, or whether trustees could get access to the resolution tracker that I know staff have, and

[1:37:42] Trustee Fast: And then that might make it more possible for chairs of all the committees, including Trust Council, to decide whether motions that are put on the floor suddenly should be admitted to the discussion.

[1:37:58] Trustee Fast: If you can look them up using a keyword search and say, look, we just discussed this back in March or whatever.

[1:38:06] Trustee Fast: Anyway, that's just some suggestions I had.

[1:38:09] Trustee Fast: One of the other things I wanted to discuss was that using the Zoom technology, I can see, I could see that what is attendance and participation at a Trust Council meeting?

[1:38:25] Trustee Fast: It was one trustee who appeared to be going through a normal workday. I saw him in a car. I saw him in an office.

[1:38:32] Trustee Fast: and uh apparently he was it appeared to me uh that he was just dropping in to vote and uh i

[1:38:40] Trustee Fast: wondered if that was attendance we're not and whether we needed a policy around that now that

[1:38:45] Trustee Fast: we're doing um online zoom meetings or whether staff might have some uh thoughts about that

[1:38:51] Trustee Fast: what are other uh elected bodies um doing i know there have been uh some councils that have

[1:38:59] Trustee Fast: had challenges and had made special policies around um things like that so uh those are my

[1:39:07] Trustee Fast: comments thank you thank

[1:39:10] Trustee Luckham: you uh vice chair fast uh vice chair patrick over to you just to follow

[1:39:17] Trustee Patrick: on that item i know um driftwood reporter contacted me after the meeting where i refused to have any

[1:39:23] Trustee Patrick: comment on the um the motions that were debated about the policy statement but uh she shared an

[1:39:32] Trustee Patrick: observation of what was that uh one trustee that looked like that came in just for votes

[1:39:36] Trustee Patrick: so it's not just trustees noticing it it's uh people attending the meetings

[1:39:41] Trustee Patrick: um so it's a good question but uh you can see uh laurie foster does a great job when i didn't

[1:39:48] Trustee Patrick: realize it either this little um if you look at what's on the screen right now on the left-hand

[1:39:53] Trustee Patrick: side has the agenda she bookmarks every section but you have to open it by that little bookmark

[1:40:01] Trustee Patrick: notation above it. And then once you open it, you have that whole list of bookmarks

[1:40:07] Trustee Patrick: running down. And Lori does that on the trust console agenda packages, which I only recently

[1:40:13] Trustee Patrick: discovered myself. Thank you, Lori, because it helps navigate through the package so much easier.

[1:40:22] Trustee Patrick: Thank you. So that might be something we can bring to the attention of trustees on the

[1:40:28] Trustee Patrick: agenda packages going in the future because uh that's a very useful uh work um

[1:40:37] Trustee Patrick: my observations i agree with everything that's been said um uh definitely the timing i did note

[1:40:45] Trustee Patrick: some of the suggestions that were put down there about you know moving the town halls and

[1:40:49] Trustee Patrick: delegation the other thing i think listening to some of the speakers and i can understand

[1:40:54] Trustee Patrick: you know we're trying to get more diversity and people who want to attend and give us feedback

[1:41:00] Trustee Patrick: and when we don't know how many delegations we're going to have until but we do when we

[1:41:05] Trustee Patrick: make the agenda is i think we should break those two items up with a specific start time

[1:41:11] Trustee Patrick: so that a town hall starts at x the delegation starts at x so that people who are busy in their

[1:41:19] Trustee Patrick: lives and want to speak at a town hall you know we are going to lose people if they come in and

[1:41:23] Trustee Patrick: have to listen to an hour of delegations because they're like going oh i guess i don't get to speak

[1:41:27] Trustee Patrick: it's just delegate you know because they've never been to a meeting before they'd be confused so

[1:41:31] Trustee Patrick: i think there's value in distinctly listing those as two items on the agenda with their own specific

[1:41:36] Trustee Patrick: time just to be educational to people who want to communicate um i think some of the comments

[1:41:46] Trustee Patrick: the process it's hard when we have so many people that are on different levels of of involvement in

[1:41:56] Trustee Patrick: the different things that are going on there's so much and you know like the the the trust

[1:42:03] Trustee Patrick: programs committee i you know i i try to follow where i can and read the agendas and so forth but

[1:42:10] Trustee Patrick: i'm not consistent and i'm not always fully aware i'm not on that committee um and then some people

[1:42:16] Trustee Patrick: don't even read the agendas and the packages of what's going on these other committees so they're

[1:42:20] Trustee Patrick: real surprised until something is in before them so i think we have to remember that everybody is

[1:42:26] Trustee Patrick: on such different levels of understanding of these topics that we're discussing and why we're

[1:42:32] Trustee Patrick: discussing them and what's the background as to why this is here because i think you know some of

[1:42:38] Trustee Patrick: those motions we were facing was confusing because it was like why why are we having a discussion on

[1:42:44] Trustee Patrick: a process that's not here yet or it's coming um whereas the the the committee had discussed that

[1:42:52] Trustee Patrick: and had made a conscious conscious decision so um i think we just always we need to i don't

[1:42:59] Trustee Patrick: know what that is is uh context i you know we always have the context notes but maybe we need

[1:43:04] Trustee Patrick: to have more context notes as to why this is here um to help the trustees that are you know do have

[1:43:14] Trustee Patrick: busy lives and aren't as involved in some of these issues that uh some of us are um so i think we

[1:43:21] Trustee Patrick: just have to always remember that um the other is just a good old ellie menia i can tell you i

[1:43:27] Trustee Patrick: mind his articles like crazy before this meeting and you know pretty much if there's a topic that

[1:43:34] Trustee Patrick: can go right or wrong in a meeting he's got an article about it and uh and he writes in a very

[1:43:39] Trustee Patrick: good way um but i did notice that there were many many times that when motions were made on the

[1:43:46] Trustee Patrick: the floor that um i i don't know mr chair if you noticed but quite often you kind of yielded

[1:43:52] Trustee Patrick: to the motion maker as the owner of the discussion um that they they sort of started answering

[1:44:01] Trustee Patrick: questions and defending their motions throughout the entire debate so i think we need to remember

[1:44:07] Trustee Patrick: that once the motion is made and seconded it you know belongs to the to the group um and i think

[1:44:12] Trustee Patrick: we need to be cautious of that because i did notice that occur several times um and that may

[1:44:18] Trustee Patrick: have contributed to the feeling of of anxiety on some discussions when someone feels defensive that

[1:44:25] Trustee Patrick: they're defending their their stand rather than debating uh emotion that belongs to the group

[1:44:31] Trustee Patrick: um and i think that's really all i have to add okay

[1:44:43] Trustee Luckham: thank you uh trustee patrick i am

[1:44:48] Trustee Luckham: certainly agree with virtually everything that has been said. And I'll note that indeed bookmarks

[1:44:59] Trustee Luckham: is something that possibly we need to communicate more effectively to trustees to assist them in

[1:45:07] Trustee Luckham: the navigation of the package. The other thing I'll just note that actually the Trust Council

[1:45:15] Trustee Luckham: meeting agenda does have separate times already allocated for delegations in

[1:45:20] Trustee Luckham: town hall so yeah challenged a little bit with the notion that one can come in

[1:45:30] Trustee Luckham: and say what they want and not actually necessarily hear any of the preamble

[1:45:35] Trustee Luckham: that may alter what it is that they might want to say anyway that's the way

[1:45:42] Trustee Luckham: that is so i'm not sure how to handle that and then i reflect on um you know indeed um there's

[1:45:50] Trustee Luckham: a lot of confusion that's out there and a lot of misunderstanding about what we're doing and why

[1:45:56] Trustee Luckham: we're doing it but at the same time we have um purposefully in order to make the meetings shorter

[1:46:05] Trustee Luckham: and briefer, we have actually dropped, for the most part, any of the verbal reporting,

[1:46:13] Trustee Luckham: any of the summaries, any of the this-is-where-we're-at stuff, because we don't want to

[1:46:19] Trustee Luckham: hold those reports. We want to receive them in paper, and we want to move on to decisions. So

[1:46:24] Trustee Luckham: indeed, sometimes the public may not have read the reports or seen the reports, and the decisions

[1:46:30] Trustee Luckham: that are before us may seem foreign and out of context because there's some

[1:46:35] Trustee Luckham: background information missing so how we actually accommodate and this sort of

[1:46:40] Trustee Luckham: comes around to the entire meeting agenda I think I said this at the end of

[1:46:47] Trustee Luckham: the last meeting I may have even said that in public the last time and in this

[1:46:51] Trustee Luckham: most recent one I said that to the CAO and Laurie that were in the room with me

[1:46:55] Trustee Luckham: is um this is beyond human endurance and indeed the reflections that uh uh uh although i don't

[1:47:06] Trustee Luckham: agree with them all um trustee johnson had in his uh letter i think we need to put some of those

[1:47:11] Trustee Luckham: things into context of the decision making and the planning and the rights of trust elected

[1:47:17] Trustee Luckham: elected member of council to be able to bring a motion to council. If we need stronger policy

[1:47:26] Trustee Luckham: around that, then let it be that we debate the policy around that rather than suggest that

[1:47:35] Trustee Luckham: things are going away or are not planned for, because certainly we all sat together and figured

[1:47:42] Trustee Luckham: that we could pull this off, and hindsight is always 20-20. I've lost my train of thought,

[1:47:54] Trustee Luckham: but nonetheless, we need to consider this carefully. I don't know what a future meeting

[1:48:00] Trustee Luckham: format looks like. It's easy to say that, well, let's just have three-hour meetings every day

[1:48:06] Trustee Luckham: for two weeks. Sure, why not? Except that the logistics behind that would just be completely

[1:48:12] Trustee Luckham: completely impractical. And I think you all heard me say at the beginning, I was looking forward to

[1:48:19] Trustee Luckham: a four-day council and that maybe we could have done that whole thing in four days with a more

[1:48:24] Trustee Luckham: leisurely pace. But again, if we're holding four-day councils or multiple two-hour councils

[1:48:30] Trustee Luckham: over a week, one of the big concerns is how are we going to engage families and young people and

[1:48:38] Trustee Luckham: working people and everybody else into the meetings? It's one thing. And how are we going

[1:48:42] Trustee Luckham: engage trustees even because a number of the trustees hold jobs have other responsibilities

[1:48:48] Trustee Luckham: myself included um and so um there are lots of difficulties that we need to juggle with how

[1:48:56] Trustee Luckham: this um unfolds um and now we're talking about going back into public meetings and so

[1:49:02] Trustee Luckham: you know actually historically three-day meetings in victoria and then i'm on the islands

[1:49:07] Trustee Luckham: actually worked much better maybe we disrupted the process by trying to be

[1:49:14] Trustee Luckham: flexible and working around people's agendas and travel and all that sort of

[1:49:19] Trustee Luckham: stuff and zoom is definitely not a great platform for the kinds of meetings and

[1:49:25] Trustee Luckham: discussions to me is a big part of it but there's lots to learn from this and

[1:49:35] Trustee Luckham: And I don't know how we might formulate the next meeting in June, but certainly we need to bring our heads together to talk about that.

[1:49:45] Trustee Luckham: Maybe that's more than just half an hour or 15-minute conversation or the iterations of the schedule that we see.

[1:49:54] Trustee Luckham: Maybe we need to play it out somehow to understand what that is.

[1:49:59] Trustee Luckham: but of course um you know we allocate an hour for debate on three on four motions or five motions

[1:50:06] Trustee Luckham: and it takes three hours and who knows and then other things that we allocate lots of time for

[1:50:13] Trustee Luckham: we cut the time in half or we don't discuss and i am totally conscious of that because this is

[1:50:20] Trustee Luckham: an attendance of the meetings comes into play on this as well um this is important work that we do

[1:50:27] Trustee Luckham: and we need to have the time for the discussion and we need full participation of everybody

[1:50:31] Trustee Luckham: and we need full um we need to provide the opportunity for the public to actually see

[1:50:37] Trustee Luckham: and understand what it is that we're doing although you know

[1:50:43] Trustee Luckham: public these are business meetings for us to advance decisions of council um yeah i would

[1:50:51] Trustee Luckham: love to find a better way to do this not sure what that looks like uh with that i'm going to go to

[1:50:57] Trustee Luckham: to the CAO and I'll leave it to the CAO how many of your staff members you want to engage in this

[1:51:02] Trustee Luckham: process of the brown table perhaps you might be able to summarize it but I'll leave that up to

[1:51:09] Trustee Luckham: you over to you sir okay

[1:51:11] Voice 4: thank you um hmm so many um things I could share really as we reflect on

[1:51:19] Voice 4: the meeting um and the first thing I'd say is that I would um want to offer staff who are in

[1:51:25] Voice 4: in attendance who um today at this meeting who are at trust council to speak and um i free them

[1:51:32] Voice 4: of uh having any opinion that necessarily is co-terminus with mine um they are free to say

[1:51:39] Voice 4: their own have their own views which i know they they ably do um so i'll say a few things i do not

[1:51:46] Voice 4: want to be overly negative and i want to look to um working towards a better day i found that

[1:51:53] Voice 4: terribly challenging meeting to be fulfilling my position challenges working

[1:52:02] Voice 4: with the chair just back and forth in the heat of the moment challenges

[1:52:07] Voice 4: working with the staff not having the staff they're not knowing what they're

[1:52:12] Voice 4: thinking and feeling and that being manifest in some really challenging

[1:52:16] Voice 4: moments I thought and I'm actively looking at ways to overcome that I will

[1:52:24] Voice 4: tell you that we have staff of met and we've had some good conversations and I

[1:52:29] Voice 4: think I will speak on our behalf just in this case with David and Lisa and Claire

[1:52:35] Voice 4: and Carmen and Julia we are moving forward and we're gonna move move

[1:52:45] Voice 4: move forward very well as a team and I am excited about that but I thought that so those are my

[1:52:54] Voice 4: initial comments on the challenges associated with the provision of these meetings I think my

[1:53:01] Voice 4: significant fears at the start of having zoom with a legislative body of approximately 30 people on

[1:53:08] Voice 4: complex and emotional topics potentially are coming bearing fruit and I am looking forward

[1:53:18] Voice 4: to a time when people are having difficult discussions in the same place I think that

[1:53:26] Voice 4: leads to better outcomes and I'm also going to say things that Claire and I haven't talked

[1:53:33] Voice 4: about this i'm going to talk about the policy statement um question um at the uh just at the

[1:53:38] Voice 4: start and to say that i i um her and her team would see this potentially through a different

[1:53:45] Voice 4: lens and i respect that lens but i don't know um ever since i've been at the trust it's always

[1:53:52] Voice 4: racked my brain how do we get to good decisions with so many people having um giving them quality

[1:53:58] Voice 4: opportunities to participate and we've searched you know how do you make

[1:54:03] Voice 4: decisions with 25 to 30 people and we've got some very we've got Rogers rules and

[1:54:13] Voice 4: we've got sort of local government procedures are very winnowed down or

[1:54:18] Voice 4: narrowed approach where you just put motions on the floor and you vote and

[1:54:22] Voice 4: then you have what we're trying to do and that is have that policy statement

[1:54:27] Voice 4: I know that the common thing is, well, we've got some great conversations and great discussion going. From my perspective, I'm not in agreement.

[1:54:36] Voice 4: I think that as the team works on the policy statement work, I don't know whether there are any new ideas came from that seven hours of discussion or not.

[1:54:49] Voice 4: And in retrospect, probably I would have thought that the provision of some draft work for discussion ultimately would be the better way.

[1:54:59] Voice 4: And I think the why I feel that is that I think that discussion was to inform that process and it got too close to a meeting and having motions, political motions associated associated with those things such that the conversation was colored that process.

[1:55:19] Voice 4: So I just think from a process perspective, that meeting might have been better as a standalone workshop-type format when you're dealing with wide-ranging questions to inform a fully vetted and funded process of the organization, and then you take it and make those decisions.

[1:55:37] Voice 4: The other challenge I found, and I look at some of our reconciliation work, as when you go through a process like we went, the valleys and the mountains are there and they can change in one minute.

[1:55:50] Voice 4: So we had a fantastic start of the day talking about our reconciliation work with some deep and durable work provided by staff, good conversations around reconciliation.

[1:55:59] Voice 4: reconciliation and then in a heartbeat at four o'clock all of those questions can be turned on

[1:56:05] Voice 4: their head and then we return the next day we got a reconciliation report of the last two years of

[1:56:10] Voice 4: work that we've been doing and we can have once again we're back on the top of a mountain and I

[1:56:15] Voice 4: just don't know whether those peaks or valleys are reflective of the of the combined work so I think

[1:56:21] Voice 4: in some ways we're expecting so much from everybody involved that it's potentially

[1:56:27] Voice 4: potentially too challenging to have that many people wade through those concepts as opposed

[1:56:37] Voice 4: to having the committee work presented ultimately in a package with some recommendations and

[1:56:42] Voice 4: then the work ensue from that point forward.

[1:56:45] Voice 4: So those are my, just around those concepts, those are my initial remarks.

[1:56:50] Voice 4: remarks. I think that we, I think that Peter Johnson's paper that was received in the last

[1:57:00] Voice 4: hour of Trust Council is a profound piece of work that needs some discussion. And it showed up again

[1:57:08] Voice 4: during the Regional Planning Committee discussion. And my reading, so I found that to be the most

[1:57:16] Voice 4: most important part of all of trust council and it is the expression and the increasing expression

[1:57:24] Voice 4: of island autonomy associated with the islands trust is being borne out in in his paper and

[1:57:32] Voice 4: if not addressed sufficiently it collides with the direction of the strategic plan

[1:57:39] Voice 4: and the strategic plan was formulated with the intention to take the things that are most common

[1:57:46] Voice 4: about our local trust committee work and the work of the alans trust reconciliation work climate

[1:57:51] Voice 4: change now forestry and water and saying we are only really going to be strong as an entity in

[1:57:57] Voice 4: a region if we identify those common things and try and do something about it and our mechanism

[1:58:02] Voice 4: is the adoption of the model bylaw and there's been consistent talk about the model bylaw

[1:58:06] Voice 4: but now i think we're starting to see well maybe my model bylaws aren't the answer well they're

[1:58:12] Voice 4: strewn throughout the strategic plan as the mechanism to identify the island's trust version

[1:58:17] Voice 4: of climate change the island's trust version of reconciliation work and the island's trust

[1:58:23] Voice 4: approach to fresh water work um so i think we're going to run into that so it just brings us me

[1:58:29] Voice 4: back to a time where we did some of that work in the past and two or three ltcs i don't know if

[1:58:34] Voice 4: i've quite figured it out there are two or three ltcs ended up passing those bylaws um so i think

[1:58:40] Voice 4: that's a really um profound question i heard that concept now um coming up a little bit and i think

[1:58:46] Voice 4: we should um keep our eye on that one um as we move forward um those would be my uh initial

[1:58:55] Voice 4: comments and i think it's probably of value to have uh some of the input from the other

[1:59:01] Voice 4: staff members thank you you're

[1:59:11] Voice 6: muted peter thank

[1:59:15] Trustee Luckham: you ceo um for your remarks appreciate that

[1:59:18] Trustee Luckham: And indeed, there's a lot of reflection ahead of us here.

[1:59:22] Trustee Luckham: So I just got a list here of participants.

[1:59:25] Trustee Luckham: I'm just gonna go through that in sequential order

[1:59:28] Trustee Luckham: and without any preference,

[1:59:30] Trustee Luckham: but Laurie Foster is sitting with us in Victoria there

[1:59:36] Trustee Luckham: running that meeting.

[1:59:37] Trustee Luckham: How did it go for you?

[1:59:41] Voice 2: Oh, thank you, Chair Luckham, Executive Committee.

[1:59:45] Voice 2: It was a harrowing meeting time-wise on Tuesday, of course.

[1:59:52] Voice 2: But unbeknownst to most in the background, we were dealing with some technical difficulties, which kind of kept my attention.

[2:00:00] Voice 2: on that as well.

[2:00:01] Voice 2: The live stream wasn't working,

[2:00:03] Voice 2: but we managed to patch that together.

[2:00:07] Voice 2: Otherwise, I thought smooth for the most part

[2:00:11] Voice 2: with all the getting the business done.

[2:00:15] Voice 2: And I was pleased to be of service.

[2:00:20] Voice 2: Thanks.

[2:00:21] Trustee Luckham: Well, thank you very much, Laurie.

[2:00:23] Trustee Luckham: I appreciate that.

[2:00:24] Trustee Luckham: And thank you for reminding us of the technology aspects.

[2:00:27] Trustee Luckham: and maybe I'll just add I think the voting went better but that's just an

[2:00:36] Trustee Luckham: aside so I'm going to go to Claire Freyder director trust area services is

[2:00:40] Trustee Luckham: the next person on my list well

[2:00:46] Voice 11: thank you chair Lacombe I don't have a great

[2:00:49] Voice 11: deal to contribute I would just note that I wanted I thought the evening

[2:00:53] Voice 11: delegations worked well but unfortunately followed an already

[2:00:56] Voice 11: exhausting day so I don't think it's a good way to evaluate that timing from a

[2:01:01] Voice 11: trustee perspective, but I certainly think we might want to try that again in terms of having

[2:01:05] Voice 11: it perhaps the day before council so that the commentary can then inform council and so that

[2:01:11] Voice 11: it isn't following an exhausting day where trustees, you know, would probably like to relax

[2:01:15] Voice 11: instead of having to pay attention for another two hours. So I did have that reflection during

[2:01:21] Voice 11: council. And yeah, generally it seemed exhausting, I think, for all involved. So I think contemplating

[2:01:28] Voice 11: the schedule is worthwhile as we move forward into planning for June and others as the CAO

[2:01:34] Voice 11: mentioned we do have we do now plan to bring forward the amendment bylaw for the policy

[2:01:40] Voice 11: statement in June so as we craft that schedule we'll have to contemplate two things from my

[2:01:45] Voice 11: perspective one is how how does it integrate with the regular meeting do we have a standalone day

[2:01:50] Voice 11: again just for contemplation of that bylaw and I think we heard clearly from the public that they'd

[2:01:54] Voice 11: like an opportunity to speak to trust council before there's discussion so maybe considering

[2:01:59] Voice 11: I would recommend that we have the delegation and town hall portion in advance of the consideration

[2:02:03] Voice 11: of that bylaw so that the public can feel assured that they're being heard before that debate

[2:02:09] Voice 11: happens so those are my primary thoughts yeah from I think from all involved it seemed just a

[2:02:15] Voice 11: very action-packed meeting there was lots of discussion and with regard to the policy statement

[2:02:20] Voice 11: discussion from our the trust area services team meeting following we did feel that we heard

[2:02:26] Voice 11: it was worthwhile from our perspective we really felt the day went well that up until the debate

[2:02:32] Voice 11: around the RFD there was some really substantive discussion about the islands trust and I think

[2:02:37] Voice 11: we were able to read the mood of council and the general intent of most trustees in such a way that

[2:02:42] Voice 11: we can now confidently craft a policy statement in a way that we believe will meet the interests

[2:02:48] Voice 11: trust of the majority of trust council so that was beneficial from our perspective um as i say

[2:02:54] Voice 11: some of the debate was problematic but it hasn't derailed the project and i think it will be will

[2:03:00] Voice 11: be in a good place moving forward and look forward to bringing you that bylaw in june

[2:03:05] Voice 11: of course it will come through all committees um before then so you'll see it in advance but

[2:03:10] Voice 11: it's on its way so that's about all i have to contribute at this point okay

[2:03:16] Trustee Luckham: thank you director

[2:03:17] Trustee Luckham: Thank you.

[2:03:18] Trustee Luckham: Director Marler, over to you.

[2:03:23] Voice 1: Yeah, thank you. I just want to say I'm agreeing with everything that I've heard so far with respect to council. I did find it quite exhausting.

[2:03:34] Voice 1: It felt long and the breaks felt far and few between. So, you know, that's something we need to maybe think about.

[2:03:42] Voice 1: It's also that impressed that it finished on time, given how far behind we're getting in the first day or two there.

[2:03:52] Voice 1: So, you know, that was well done.

[2:03:54] Voice 1: With respect to the policy discussion, I agree that we didn't get a lot of new information out of it.

[2:04:02] Voice 1: But my experience with working with policy development in general in the islands is I felt we had to have that discussion at council before we brought the bylaws to you, because if we didn't, I think the whole bylaw review process could probably have been derailed by that and taken us off on tangents.

[2:04:25] Voice 1: So I do agree with Claire that I think that coming out of that discussion, we're more confident in what we as staff can put in as a recommendation.

[2:04:37] Voice 1: And I think we'll have a better discussion of the bylaw.

[2:04:41] Voice 1: So I think it was worth the day is what I'm saying.

[2:04:44] Voice 1: So I wouldn't say it's a waste.

[2:04:46] Voice 1: I was expecting maybe a little bit more in the direction side, but I still think it was worth having that discussion.

[2:04:54] Voice 1: and the evening session for the public this time I thought it went quite well actually and yeah I

[2:05:02] Voice 1: agree maybe we should think about how we can incorporate that but not make it such a long

[2:05:07] Voice 1: day for trustees especially I'll leave it at that and thank you

[2:05:14] Trustee Luckham: yeah I

[2:05:27] Voice 3: just wanted to concur with

[2:05:29] Voice 3: with the comments made by the CAO.

[2:05:33] Voice 3: And just, I really feel those are important words

[2:05:36] Voice 3: that he outlined about how the day went

[2:05:40] Voice 3: and also his feelings and the feelings of how to navigate

[2:05:46] Voice 3: and how difficult it was.

[2:05:47] Voice 3: I wanted to thank Chair Luckum for his kind words

[2:05:52] Voice 3: after the trust council on Tuesday,

[2:05:55] Voice 3: and also for him following up

[2:05:57] Voice 3: that just really touched my heart.

[2:05:59] Voice 3: I think that was very kind of him to reach out and talk to me.

[2:06:08] Voice 3: These are not things like the CAO said. There's peaks and valleys.

[2:06:16] Voice 3: We're on a really good trajectory. We're doing really, really important work.

[2:06:21] Voice 3: work. Sometimes the work is not easy. And I think for us as an organization, it's important

[2:06:30] Voice 3: to just make sure that we can do some work as staff about how things are presented and

[2:06:38] Voice 3: probably provide some guidance on that. Because we want to be talking about reconciliation

[2:06:44] Voice 3: and ensuring we're saying things in a good way and sometimes that's hard when

[2:06:54] Voice 3: people are debating certain things. The only thing I would think that I know

[2:07:00] Voice 3: that the things that happened at Trust Council during the debate might have had

[2:07:06] Voice 3: an impact on staff and trustees and I have noticed that that impact has

[2:07:13] Voice 3: has happened and so that's just something to to think about and reflect on that it did have an

[2:07:20] Voice 3: impact on all of the different trustees and staff were quite emotional so that's something for us

[2:07:30] Voice 3: to care about and turn our minds to I think that our our team is all committed to working together

[2:07:37] Voice 3: to find good ways of doing things into the future and I think that's what's important so

[2:07:43] Voice 3: So thank you so much for the opportunity to provide some reflections and just really want

[2:07:50] Voice 3: to say once again, the support of everyone is just really touches my heart and makes

[2:07:56] Voice 3: me feel good about where we're going and what we're doing.

[2:07:58] Voice 3: So thank

[2:08:01] Trustee Luckham: you very much, Lisa, for those kind words as well.

[2:08:07] Trustee Luckham: I think that covers everybody here.

[2:08:13] Trustee Luckham: So, yeah, I think we need to reflect upon what the next council agenda looks like.

[2:08:21] Trustee Luckham: That's not on our list today, but certainly we would want to do so.

[2:08:28] Trustee Luckham: So coming back to our agenda here, I do want to ask, is there support for a meeting of

[2:08:38] Trustee Luckham: senior staff committee chairs and the executive committee to sort of come

[2:08:45] Trustee Luckham: together on where we're going and what we're doing and mostly ensuring that

[2:08:52] Trustee Luckham: we're have an understanding I don't intend that we all necessarily be on the

[2:08:58] Trustee Luckham: same page in terms of direction but we understand each other and are working

[2:09:07] Trustee Luckham: together to advance the work of council is there a feeling to do that and I

[2:09:13] Trustee Luckham: think probably we would need a motion to to undertake that if that's what we want

[2:09:18] Trustee Luckham: to do Dan Rogers mr.

[2:09:21] Trustee Rogers: chair I know we talked about it we talked about it

[2:09:24] Trustee Rogers: informally but I have to say I'm not yet clear on what the and I think we need a

[2:09:31] Trustee Rogers: lot of clarity about what the purpose of that meeting would be or that coming to

[2:09:38] Trustee Rogers: together or what what it is about before i could i mean i'm i'll go where i'm asked to go but

[2:09:45] Trustee Rogers: it doesn't strike me that i have a lot of clarity about what it's about

[2:09:50] Trustee Rogers: yet and i'd appreciate your thoughts because i know it's your idea and your initiative maybe

[2:09:58] Trustee Rogers: it's the caos as well i don't know i haven't heard from him yet about this but um i'm not

[2:10:04] Trustee Rogers: not sure what the intent of it is. And I would really appreciate understanding that a little

[2:10:11] Trustee Rogers: bit more deeply before we, before I could vote on a motion. So.

[2:10:22] Trustee Luckham: Understood. I guess that this

[2:10:27] Trustee Luckham: comes from my observations of how events unfolded at council. And there seemed, from my perspective,

[2:10:37] Trustee Luckham: some of the motions that came to the table and some of the support or discussion that came about

[2:10:47] Trustee Luckham: by virtually everybody on council. There's only a few that don't sit on committees.

[2:10:54] Trustee Luckham: I had some expectation or anticipation that there was an understanding of the work that was before

[2:11:03] Trustee Luckham: for each of the committees.

[2:11:05] Trustee Luckham: And some of the resolutions that came

[2:11:09] Trustee Luckham: didn't necessarily reflect other committee work,

[2:11:12] Trustee Luckham: executive committee work, or staff direction

[2:11:15] Trustee Luckham: in terms of implementation of the work

[2:11:19] Trustee Luckham: that council has directed

[2:11:22] Trustee Luckham: around the local planning services review,

[2:11:25] Trustee Luckham: around the policy statement,

[2:11:27] Trustee Luckham: around preserve and protect mandate,

[2:11:30] Trustee Luckham: all of these sorts of things.

[2:11:31] Trustee Luckham: There seemed to be some loose ends where there wasn't really a broad understanding as a body

[2:11:44] Trustee Luckham: of what we're doing and where we're going and how we're doing it. And certainly the influences on

[2:11:50] Trustee Luckham: the specific direction is something that would be at the trustees' or council's direction.

[2:11:56] Trustee Luckham: But there just seemed to be not a cohesive sort of understanding of the direction with respect to, in my order of priority, nothing to do with anybody else, legislative amendments, policy statement review, and local planning services review.

[2:12:16] Trustee Luckham: And that if those are the major items that we've decided on taking direction and how that unfolds and works together.

[2:12:23] Trustee Luckham: Mayor Mrakas, Other so I just i'm thinking about a broader conversation than just executive committee around that perhaps the CEO would like to chime in and reflect on my my thoughts, this is my suggestion, there was some support from the CEO i'll just let him speak for himself if you wish.

[2:12:42] Voice 4: Mayor Mrakas, Well.

[2:12:44] Voice 4: Mayor Mrakas, You can correct my recollections chair like them, but I think coming out of the meeting of trust Council meeting, there was some.

[2:12:55] Voice 4: expressed concern and demonstrated behavior um following some of the voting that um

[2:13:06] Voice 4: demonstrated some real frustration and um that some of the the leadership group of the

[2:13:13] Voice 4: islands trust and you can define that as uc fit um were um disheartened and um i think as chair

[2:13:23] Voice 4: Chair Luckham put it to me was you know we we've got 18 months going forward how can we go forward

[2:13:29] Voice 4: the best way possible would it be of value to have a conversation on how to move forward despite some

[2:13:33] Voice 4: very strong different viewpoints or not ultimately that's a political question for Chair Luckham and

[2:13:39] Voice 4: yourselves to figure out whether you need I don't know whether it's a healing moment or a so I had

[2:13:46] Voice 4: it less as a procedural update and I'm not against that idea as or a committee update from

[2:13:53] Voice 4: from Chair Luckham, I think that there might be some value

[2:13:55] Voice 4: in having the committee chairs attend trust ECE

[2:14:00] Voice 4: and just for an update, but as initially presented,

[2:14:04] Voice 4: it was whether you need a political moment to go,

[2:14:07] Voice 4: how are we doing?

[2:14:09] Voice 4: And what are some mechanisms to move forward

[2:14:12] Voice 4: as we conclude the term and complete our strategic plan?

[2:14:15] Voice 4: I can't answer that question,

[2:14:17] Voice 4: but I can certainly assist

[2:14:18] Voice 4: in putting whatever you want together.

[2:14:20] Voice 4: I saw that as one particular issue and maybe we've got some perspective two

[2:14:27] Voice 4: weeks hence from Trust Council and you can reflect on that overall though I the

[2:14:34] Voice 4: idea that there are big projects going on and that we communicate through

[2:14:38] Voice 4: really written reports that land at Trust Council there might be some value

[2:14:42] Voice 4: at some point in having the various chairs of the other committees sitting

[2:14:48] Voice 4: with EEC and going okay where are we with the freshwater strategy where are we with our

[2:14:53] Voice 4: reconciliation work is it coherent across the organization how are we feeling about the regional

[2:14:59] Voice 4: planning renewal project that might be a mechanism to to have that teamwork be demonstrated

[2:15:09] Voice 4: but yeah I saw it the way I it was as I've described it initially so really at your

[2:15:17] Voice 4: your pleasure and um can assist if you see um you need something or want something done so hopefully

[2:15:27] Trustee Luckham: that helps and i think i appreciate observations of you the other vice chairs um um and reflecting

[2:15:35] Trustee Luckham: on um i think really how we can collaborate together to advance the work of trust council

[2:15:42] Trustee Luckham: um through the remainder of this term really well and fast yeah

[2:15:46] Trustee Fast: thank you um this is an

[2:15:47] Trustee Fast: interesting discussion. I also had some of the questions that Dan had. I wasn't sure about the

[2:15:53] Trustee Fast: purpose. But now I can see this 18-month moment, if we think about it like that. And can we gather

[2:16:04] Trustee Fast: together the threads of all the work that we're involved in? We have moved to this consent agenda

[2:16:13] Trustee Fast: approach at trust council at the beginning of the term and then we've had covid which has reduced

[2:16:21] Trustee Fast: the amount of interaction and connectivity maybe between trustees who in my experience not all of

[2:16:31] Trustee Fast: us are read and get our information that way some of us are more listening and talking is how we

[2:16:41] Trustee Fast: get the context of the whole bigger picture. And so I'm kind of, I kind of like the idea of having

[2:16:51] Trustee Fast: an 18 month moment, how are we going to proceed to the end, looking at the COVID situation and

[2:16:57] Trustee Fast: the Zoom thing with the other chairs talking about the priorities and the strategic plan,

[2:17:06] Trustee Fast: I would say. So talking through the written reports and one of the reasons I'm interested

[2:17:13] Trustee Fast: in updating each other about this is that it'll also give an opportunity for other trustees to

[2:17:19] Trustee Fast: listen in on that conversation or to watch the recording later and so receive verbal reports

[2:17:29] Trustee Fast: arts that way. And that's another benefit I think would come out of this meeting if others perceive

[2:17:38] Trustee Fast: that as a benefit. But I like the idea of bringing our minds together and thinking about how can we

[2:17:45] Trustee Fast: best proceed in the 18 months that we've got, if that much, to meet the goals that we've set

[2:17:52] Trustee Fast: that together thank you thank

[2:17:56] Trustee Luckham: you anybody else any thoughts um

[2:18:07] Trustee Rogers: i'll just i'll just speak thank

[2:18:09] Trustee Rogers: you for your for your i i think i'm getting more of an essence of what this is and i did like the

[2:18:15] Trustee Rogers: idea of sort of having a i do like the idea of having a conversation where we sort of bring all

[2:18:23] Trustee Rogers: of the various work of the committees into one place um so that we can have a description of it

[2:18:29] Trustee Rogers: that was not my understanding of what the intent of this was um originally and i guess i guess i

[2:18:39] Trustee Rogers: i mean i i can sometimes be and i recognize it myself i'm not i'm not always the most innovative

[2:18:45] Trustee Rogers: of thinkers um i am a process guy right and i understand the process and the procedures of the

[2:18:52] Trustee Rogers: islands trust and i've spent a lot of time uh in my own mind trying to get to know it although

[2:18:58] Trustee Rogers: sometimes it's still a mystery um but uh but but i but i understand the structure and i try and

[2:19:05] Trustee Rogers: work within the structure and that's that's what works for me and so occasionally you know someone

[2:19:13] Trustee Rogers: proposes an idea that's outside the structure um and and and i think it's addressing a particular

[2:19:22] Trustee Rogers: set of concerns from the folks who perhaps things didn't go the way they would have liked the trust

[2:19:32] Trustee Rogers: council in March and and they're and and so perhaps bringing them all together to at least

[2:19:39] Trustee Rogers: talk about what the work of the organization is for the next 18 months and beyond frankly because

[2:19:46] Trustee Rogers: we set the table for the work beyond this particular set of of trustees and trusts and

[2:19:52] Trustee Rogers: politicians um hopefully uh you know the next trust council doesn't reverse everything we

[2:19:59] Trustee Rogers: worked so hard for in this term um but so we set the table for that so it's 18 months and beyond

[2:20:07] Trustee Rogers: and you know i guess sometimes i just need to be a little bit more flexible about it but i will say

[2:20:12] Trustee Rogers: i think we if we're going to do this it better have better have a very clear um structure to

[2:20:20] Trustee Rogers: to what the meeting is about.

[2:20:22] Trustee Rogers: I mean, that's my view about these types of meetings.

[2:20:27] Trustee Rogers: It's one of the reasons I was a little uncomfortable

[2:20:29] Trustee Rogers: with that Tuesday meeting at the outset.

[2:20:32] Trustee Rogers: And as the CAO said, because it had the potential

[2:20:38] Trustee Rogers: of just being a series of random thoughts.

[2:20:44] Trustee Rogers: And I think there was some element of that,

[2:20:46] Trustee Rogers: but I think the way actually give credit

[2:20:49] Trustee Rogers: it to Chair Morrison, I thought the way she handled it, it actually gave it a little more

[2:20:55] Trustee Rogers: structure than it could have come. So I'm prepared to, if the chair and the CEO or if

[2:21:05] Trustee Rogers: others think this is useful, I'm prepared to support having this meeting and inviting them

[2:21:11] Trustee Rogers: to perhaps say an hour and a half session of our executive committee meeting where we have

[2:21:17] Trustee Rogers: the discussion as long as there's some structure built around it um to understand what it's

[2:21:22] Trustee Rogers: intended for and if it's intended to say here's what we want to focus on and here's what we want

[2:21:28] Trustee Rogers: to do for the next 18 months and how we want to move forward then i'm i'm good with that so there's

[2:21:34] Trustee Rogers: my comments thank you sorry i hope that's clear oh

[2:21:37] Trustee Luckham: that's very clear dan thank you very much for

[2:21:40] Trustee Luckham: that trusty patrick

[2:21:42] Trustee Patrick: yeah and i i think that's clear for the 18 months i mean i almost look at

[2:21:47] Trustee Patrick: kind of have to have that whiteboard calendar out 18 months we have a lot of pieces going on

[2:21:52] Trustee Patrick: which ones are related which ones are sequent you know what has to happen first before something

[2:21:59] Trustee Patrick: else can happen so i think you know laying mapping that out so to speak all these pieces

[2:22:05] Trustee Patrick: and how they relate will would be useful and for the remainder of the term yeah

[2:22:13] Voice 6: so

[2:22:16] Trustee Luckham: that's good

[2:22:17] Trustee Luckham: Good. Thank you very much. I'll just maybe make another remark and I'll go to Sue Allen.

[2:22:22] Trustee Luckham: It does, part of this sort of thing, I think I want to be able to provide an opportunity for

[2:22:28] Trustee Luckham: the senior staff members to articulate what's going on for them and what they're, with the

[2:22:37] Trustee Luckham: work that's in front of them that they've been directed by council to undertake, to kind of give

[2:22:41] Trustee Luckham: us all so we're all in the same room we hear the same presentation um about what the status is what

[2:22:50] Trustee Luckham: the timeline looks like what the expectations are what their need where their sort of pinch

[2:22:55] Trustee Luckham: points are for needs for support and direction uh going forward um and then and indeed looking

[2:23:01] Trustee Luckham: at that in the entire big picture and then provide us the opportunity to have a discussion about

[2:23:06] Trustee Luckham: as the chairs and vice chairs of the committees

[2:23:12] Trustee Luckham: and even the LTCs for that matter

[2:23:14] Trustee Luckham: to provide that some kind of focus about them.

[2:23:20] Trustee Luckham: And so I think that's what falls into, in my mind,

[2:23:23] Trustee Luckham: the structure is let's create a snapshot

[2:23:26] Trustee Luckham: of where we're at, where we're going,

[2:23:27] Trustee Luckham: and then have a discussion about whether or not

[2:23:31] Trustee Luckham: we can get there in some cohesive way.

[2:23:33] Trustee Luckham: And I'm happy to work with some bullets and some ideas

[2:23:35] Trustee Luckham: and maybe Dan and I might work together with the CAO

[2:23:39] Trustee Luckham: and put together some kind of an agenda.

[2:23:42] Trustee Luckham: So Sue Allen-Fast, over to you.

[2:23:46] Trustee Fast: Just a quick point.

[2:23:48] Trustee Fast: We haven't mentioned the Financial Planning Committee.

[2:23:52] Trustee Fast: Would they be involved in this, the chair?

[2:23:56] Trustee Luckham: Well, I think committee works.

[2:23:58] Trustee Luckham: If we're bringing committee chairs,

[2:24:00] Trustee Luckham: we need to bring, if it's a leadership kind of a concept.

[2:24:04] Trustee Fast: Thank you.

[2:24:04] Trustee Fast: I just wanted to confirm that

[2:24:06] Trustee Fast: because we hadn't talked about any of that yeah

[2:24:09] Trustee Luckham: and as you've indicated the ounce trust

[2:24:11] Trustee Luckham: conservancy should also be included geo hudson pillar over to you um

[2:24:16] Voice 4: yeah as this is planned um

[2:24:18] Voice 4: i i would avoid the concept of this just being a big information exchange um i think that we have

[2:24:25] Voice 4: to go within those responsibility areas what are some core issues that have developed um the notion

[2:24:31] Voice 4: of affordable housing there's since trust council there's a number of definitions of

[2:24:38] Voice 4: affordability associated with the islands trust well this is an opportunity to say you know this

[2:24:43] Voice 4: is how it's being um programmed right now this is where it relates um to the ongoing work how it

[2:24:50] Voice 4: relates to the various committee works um i think um you know our reconciliation efforts are having

[2:24:56] Voice 4: having traction in a lot of different ways at all the LTC we've got four or five really

[2:25:01] Voice 4: significant issues going on and across the trust area and to have you know that's another topic

[2:25:09] Voice 4: where I think that you know there's substance there to be discussed and people to understand

[2:25:16] Voice 4: where we're at so it's I think it's more than committee updates it's what would fall out of

[2:25:22] Voice 4: that is probably some um real discussion or understanding of of where we're at so

[2:25:31] Trustee Luckham: agreed um so can i ask you you and myself and any of the other vice chairs might want to help put

[2:25:42] Trustee Luckham: together a framework for this and that we could uh probably you'd like a motion to uh make this

[2:25:49] Trustee Luckham: happen yes yes yes

[2:25:53] Trustee Rogers: um

[2:25:53] Trustee Luckham: well

[2:25:56] Trustee Rogers: the mr chair based on what the i'm sorry i didn't mean to interrupt but

[2:26:00] Trustee Rogers: um uh based on what the cao said it sounds like it's a more extensive discussion than the hour

[2:26:06] Trustee Rogers: and a half i thought i thought so i've got a move that we ask the um uh that the executive committee

[2:26:15] Trustee Rogers: committee arrange a half-day session with the leadership of the various committees of

[2:26:25] Trustee Rogers: the Islands Trust to discuss, I don't even know how to describe it, to discuss the work

[2:26:35] Trustee Rogers: for the remainder of the term. How about that?

[2:26:38] Trustee Luckham: Well, I would like the notion of 18 months and beyond.

[2:26:44] Trustee Rogers: sure the remainder of the term and beyond then I don't know if Laurie got that but I do think

[2:26:51] Trustee Rogers: this is going to require more if you're if it's as extensive as and the CAO is entirely correct

[2:26:58] Trustee Rogers: those are some of the tensions that are appearing out there in the various local trust committees

[2:27:03] Trustee Rogers: that probably if we want to have we want to have a broader discussion related to that

[2:27:11] Trustee Rogers: that uh with the the various committee chairs then um then it's going to take more than an hour and

[2:27:20] Trustee Rogers: a half and so I think we're going to have to dedicate some time uh

[2:27:25] Trustee Luckham: well thank you Dan I had

[2:27:26] Trustee Luckham: sort of suggested three hours would be kind of a

[2:27:29] Trustee Rogers: that's sort of a half day

[2:27:31] Trustee Luckham: yeah you're right on on

[2:27:33] Trustee Luckham: top of that um so there's a motion on the screen and I'll go to Sue Ellen fast if you're seconding

[2:27:38] Trustee Luckham: that motion or you have a remark i

[2:27:41] Trustee Fast: i was going to ask whether the word the leadership of

[2:27:46] Trustee Fast: um could be changed to chairs sure

[2:27:50] Trustee Rogers: yeah and i guess

[2:27:55] Trustee Rogers: the

[2:27:55] Voice 6: only question

[2:27:58] Trustee Rogers: i have is is there an intent and i made the motion so i guess i should know

[2:28:03] Trustee Rogers: the answer to this question if you make the motion you know the intent is the intent to

[2:28:07] Trustee Rogers: include for example the governance review committee which is now uh and i see i mean that wasn't my

[2:28:13] Trustee Rogers: intent but uh but that that i guess i guess folks should have their way in them i see that as i

[2:28:21] Trustee Luckham: didn't i didn't perceive that and so i would make it standing committees um so

[2:28:29] Trustee Rogers: that's fine i would

[2:28:30] Trustee Rogers: make it various standing committees uh we

[2:28:34] Trustee Fast: just changed the word various to standing yeah i think

[2:28:38] Voice 6: so yeah yeah so

[2:28:40] Trustee Fast: remove the word various that makes it clearer thank you yeah

[2:28:45] Trustee Luckham: so are we satisfied with

[2:28:48] Trustee Luckham: that as moved dan

[2:28:50] Trustee Rogers: i'm satisfied with that it's been moved i think it's been seconded

[2:28:55] Trustee Luckham: to ellen fast is then seconding the motion um is there any further discussion all those in favor

[2:29:03] Trustee Luckham: any opposed none opposed that carries thank you very much for the support for this opportunity

[2:29:10] Trustee Luckham: I think it'll help us get the work ahead of us.

[2:29:14] Trustee Luckham: And thank you CAO for your support.

[2:29:16] Trustee Luckham: Thank you.

[2:29:17] Trustee Luckham: All right, so we're at 11.30.

[2:29:20] Trustee Luckham: Let's keep going and see how far we get

[2:29:23] Trustee Luckham: and let's maybe schedule a break for noon.

[2:29:27] Trustee Luckham: And so the next item on the agenda here

[2:29:30] Trustee Luckham: would be trust council business decision highlights.

[2:29:32] Trustee Luckham: That's the document that we need to get out

[2:29:35] Trustee Luckham: to the public and to council and onto the website.

[2:29:38] Trustee Luckham: site uh summary of uh the activities there um are there any uh uh claire raider's going to

[2:29:48] Trustee Luckham: introduce this or ceo do you want to introduce this the

[2:29:51] Voice 4: decision highlights yeah uh this is

[2:29:55] Voice 4: regular business that you get i think you would just if you see anything missing here it's a summary

[2:30:00] Voice 4: of the key decisions of council.

[2:30:01] Voice 4: And if something was alarming, you would let us know.

[2:30:07] Trustee Luckham: So vice chairs, anything alarming trustee Patrick?

[2:30:11] Trustee Patrick: Well, it's not alarming,

[2:30:12] Trustee Patrick: but the reference to the 75,000 special tax requisition

[2:30:17] Trustee Patrick: for Salt Spring, again, it kind of reads like

[2:30:18] Trustee Patrick: this is the first time it's ever happened.

[2:30:20] Trustee Patrick: So I don't know what language it can be to fix it,

[2:30:25] Trustee Patrick: but this was another year.

[2:30:29] Voice 4: is it the paragraph

[2:30:30] Voice 4: that says trust council approved 75 5 to fund additional operations

[2:30:34] Voice 4: yes

[2:30:35] Trustee Patrick: i

[2:30:38] Trustee Fast: wondered about that too i thought maybe that could just go in with the 75 000 to fund

[2:30:42] Trustee Fast: the governance and management review as

[2:30:44] Trustee Patrick: a bullet well it is a special tax requisition it is a

[2:30:48] Trustee Patrick: special it's separate um i understand it being separate but it just reads if i was a uninformed

[2:30:55] Trustee Patrick: in person that would be i'd be not recognize that this has happened year after year um and it

[2:31:04] Trustee Patrick: doesn't make any reference to swipa that was my point i thought it should reference

[2:31:09] Trustee Rogers: swipa so it

[2:31:10] Trustee Patrick: could either be the ongoing funding of swipa or something of you know if it says ongoing maybe

[2:31:16] Trustee Patrick: just say to fund the ongoing um funding of swipa or something okay

[2:31:23] Voice 4: have you captured that lori

[2:31:27] Voice 2: yeah read to fund the ongoing funding or do you want it to say work of SWPA

[2:31:32] Voice 2: the

[2:31:35] Voice 4: ongoing operations of SWPA um I think we can if you get that key concept we probably

[2:31:42] Voice 4: don't have to word at it we can get pretty close to the intention here

[2:31:45] Trustee Luckham: absolutely let's spell SWPA

[2:31:48] Trustee Luckham: out um of course again so that everybody knows what it is is that is that satisfactory trustee

[2:31:55] Trustee Luckham: patrick thank you anything else on there that should be altered nothing from dan nothing from

[2:32:02] Trustee Luckham: sue ellen i'm i'm satisfied with how it looks thank you everybody for that uh work so um um

[2:32:13] Trustee Luckham: do you want a motion to a to an uh approved circulation of this or you'll just take it

[2:32:18] Trustee Luckham: as it is uh

[2:32:20] Voice 4: it's our public facing document so it's good probably have to motion that

[2:32:27] Voice 4: they be approved thank

[2:32:29] Trustee Luckham: you can i get a motion the highlights be approved i'll

[2:32:33] Trustee Rogers: move that the

[2:32:34] Trustee Rogers: trust council highlights be re-approved and circulated as amended excellent

[2:32:40] Trustee Luckham: thank you dan

[2:32:41] Trustee Luckham: rogers thank you sue ellen fast for seconding um i'll simply call the vote all those in favor

[2:32:48] Trustee Luckham: and that carries unanimously thank you very much so um we've got a piece of correspondence here

[2:32:55] Trustee Luckham: is 6.1.3 from Trustee Johnson, feedback regarding council. We touched on that a little bit.

[2:33:06] Trustee Luckham: Certainly there are some very good remarks and feedback there, and I appreciate that.

[2:33:12] Trustee Luckham: Some of it, if you're looking from the outside in, isn't necessarily obvious that there's a lot of

[2:33:19] Trustee Luckham: work that the Executive Committee and staff do to try and facilitate these meetings in the best way

[2:33:25] Trustee Luckham: possible but i would suggest we receive that and reflect upon it um as we plan for june's council

[2:33:33] Trustee Luckham: unless there's some other direction that uh uh trustees would like to do and then whether or

[2:33:38] Trustee Luckham: not we want to respond to trustee johnson informally in any way or not so any suggestions

[2:33:45] Trustee Luckham: from vice chairs would be appreciated i

[2:33:50] Trustee Fast: think we should just receive it

[2:33:51] Trustee Luckham: okay so then we will

[2:33:54] Trustee Luckham: we'll receive it as presented

[2:33:55] Trustee Luckham: and I'll just let the record note

[2:33:58] Trustee Luckham: that thank you, Trustee Johnson, for your input.

[2:34:04] Trustee Luckham: You

[2:34:05] Trustee Rogers: would, and I just want to note

[2:34:06] Trustee Rogers: that Trustee Johnson does often sit in

[2:34:09] Trustee Rogers: on our executive committee meetings.

[2:34:11] Trustee Rogers: So I don't know if he's watching today,

[2:34:14] Trustee Rogers: but he does, so he's not, he does,

[2:34:18] Trustee Rogers: he is aware of the process we go through in preparing.

[2:34:23] Trustee Rogers: So, but I, you know, I may respond to him.

[2:34:27] Trustee Rogers: I don't know, but I think we should be thanking him at least for his email.

[2:34:31] Trustee Rogers: Well, I

[2:34:32] Trustee Luckham: will thank him directly myself.

[2:34:34] Trustee Luckham: So I'm certainly will make sure that's done.

[2:34:38] Trustee Luckham: But anybody else would be more than I'm sure he'd be happy to hear from you.

[2:34:43] Trustee Luckham: So then let's receive that information and I will reach out to Trustee Johnson for thanking.

[2:34:49] Trustee Luckham: um so i'm gonna skip over now the sections that don't appear to have any items listed today

[2:34:56] Trustee Luckham: and uh at 11 35 i think we're safe to continue on here to have a break at noon um i'm going to

[2:35:04] Trustee Luckham: go to draft islands trust uh tax notice insta for 2021 2022 briefing uh uh director uh frader you

[2:35:13] Trustee Luckham: you spoke to that briefly in your report,

[2:35:15] Trustee Luckham: but here it is in front of us.

[2:35:18] Trustee Luckham: So do you want to say more about it?

[2:35:21] Trustee Luckham: And I'm just gonna have a look at what the message is there.

[2:35:26] Trustee Luckham: So there's no decision particularly here.

[2:35:29] Trustee Luckham: Over to you, Director Frater.

[2:35:31] Voice 11: Thank you, Chair Locke.

[2:35:33] Voice 11: This is just being brought to you for a final feedback

[2:35:35] Voice 11: before we submit it to the province.

[2:35:37] Voice 11: This version has now incorporated the changes

[2:35:40] Voice 11: that were made to the budget by Trust Council.

[2:35:42] Voice 11: so it would be particularly on page two near the bottom though that section has changed to reflect

[2:35:49] Voice 11: the decisions of trust council and we also changed the structure of how we provide the information

[2:35:54] Voice 11: from the version that financial planning committee reviewed we looked at it as a team and decided we

[2:36:00] Voice 11: could make it more clear given the actual adoption of the budget so it's here for you for review

[2:36:06] Voice 11: before we submit it to the province i ask that hopefully you've given it careful consideration

[2:36:09] Voice 11: because we're about to send it out to many thousands of people and then you'll note on

[2:36:16] Voice 11: I did misstate earlier around the cost of the Bowen one the cost just for printing and stuffing

[2:36:20] Voice 11: is about $700 if we are required to help with postage it will be two to three thousand

[2:36:27] Voice 11: at this point we're hoping we can get away with just the printing and stuffing costs as I note

[2:36:31] Voice 11: in the bottom of the briefing there so please do give us feedback and we are required to submit

[2:36:36] Voice 11: this to the province by march 31st thank you hey

[2:36:41] Trustee Luckham: uh vice chairs uh sue ellen fast

[2:36:44] Trustee Fast: um thank you chair um just a couple of uh points i think it's looking good um on this page uh the

[2:36:52] Trustee Fast: last bullet says 4.7 tax requisition i think it should be 2.7 i think it's a typo okay thank you

[2:36:59] Trustee Fast: so if you could check that and i was wondering where uh the uh provincial grant is on this list

[2:37:06] Trustee Fast: i wondered if it should be listed as a separate uh bullet but where the money comes from is that

[2:37:12] Trustee Fast: under grant funding

[2:37:14] Voice 11: or how yeah we did decide just to include it in grant funding it's actually

[2:37:18] Voice 11: become a quite a small sliver so um just for simplicity it is tucked at this point into grant

[2:37:23] Voice 11: funding because

[2:37:25] Trustee Fast: i think it would be clearer to bowen municipal council and when this comes to

[2:37:30] Trustee Fast: Bowen if it was actually because it's a small sliver I think that's significant and I think

[2:37:37] Trustee Fast: it's 180,000 or something like that if that could be a separate bullet that was my suggestion is

[2:37:43] Trustee Fast: that it be down here under somewhere so that it's clear to people how much the province is

[2:37:54] Trustee Fast: is uh um is funding us and then the third thing uh just for um and i'll leave that up to you

[2:38:03] Trustee Fast: because i know you've got a little bit of room and you've probably put way more thought into

[2:38:07] Trustee Fast: this than i have um on this part about the trust area uh i wondered if um two thousand twenty six

[2:38:18] Trustee Fast: thousand residents and ten thousand non-resident property owners does this mean if we multiply the

[2:38:25] Trustee Fast: owners by 2.5 that it's approximately the same as the residents it just seems to me we've got two

[2:38:33] Trustee Fast: ways of measuring people one of them was residents and one of them is owners and then above is

[2:38:38] Trustee Fast: peoples so to be comparable it might not be for this one but maybe a future one we might want to

[2:38:46] Trustee Fast: think about that and the second thing is in the in the part about governance i think there's you

[2:38:51] Trustee Fast: could tighten up that text a bit the the the about bolinas when chelsea is in there twice

[2:38:56] Trustee Fast: elect two representatives anyway that's my comments thank you thank

[2:39:07] Trustee Luckham: you just for clarity

[2:39:10] Trustee Luckham: on sue ellen's comments there about bowen seeing this i don't this particular one it will not be

[2:39:17] Trustee Luckham: included in an insert in the bowen uh mail out that will be a unique one for bowen because

[2:39:23] Trustee Luckham: Because Bowen Municipality collects the taxes, whereas we contract, I guess, the province to collect the taxes.

[2:39:34] Trustee Luckham: So they're two different documents.

[2:39:36] Trustee Fast: Yeah, I understand.

[2:39:37] Trustee Fast: I thought other people in the trust area might be interested in the fact that the money from the province is so much compared to the other figures that are there.

[2:39:50] Trustee Luckham: Yeah, you're right.

[2:39:52] Trustee Luckham: I like the phrase so little.

[2:39:57] Trustee Luckham: So, Claire, you can take that all into consideration, what you've heard?

[2:40:02] Trustee Luckham: Yes, absolutely.

[2:40:03] Trustee Luckham: Is there any other feedback for Claire on this one?

[2:40:07] Trustee Luckham: Okay, so then you want a motion to endorse that as amended?

[2:40:13] Voice 11: We brought this to you as a briefing.

[2:40:15] Voice 11: So simply, I'm happy just to receive it as feedback, and we'll use our judgment as to how we incorporate that feedback.

[2:40:21] Voice 11: Okay,

[2:40:21] Trustee Luckham: so thank you.

[2:40:22] Trustee Luckham: Thank you, everybody, for the feedback on that.

[2:40:25] Trustee Luckham: and I'm glad that we're getting that out and we can look forward to that in future work.

[2:40:32] Trustee Luckham: Well, it's hard to believe. Here we are at 7.1.2.2 and it's time for yet another annual report.

[2:40:40] Trustee Luckham: I was pleased to hear from our minister when we met with her last week that she enjoyed reading

[2:40:47] Trustee Luckham: the annual report to get an assessment, a synopsis of what's going on in the Islands Trust and

[2:40:55] Trustee Luckham: that was good um and so uh director freighter um you've got a recommendation for us here

[2:41:03] Trustee Luckham: and uh i'll ask you to address the your your briefing and then we'll go to a decision or

[2:41:09] Trustee Luckham: discussion thank

[2:41:11] Voice 11: you chair um this is being brought to you simply to ask are you comfortable

[2:41:15] Voice 11: and happy with the way in which we produce the annual report this is your opportunity to request

[2:41:19] Voice 11: changes to how it looks, feels, how it's structured, and how the annual report process works.

[2:41:26] Voice 11: So we're bringing this to you simply to recommend the status quo that we continue as we have been

[2:41:31] Voice 11: doing in recent years. But simply, this is in front of you in case there are changes that you

[2:41:36] Voice 11: would like to how we undertake this work. If you move the motion as presented, we're going to move

[2:41:42] Voice 11: forward right away with forwarding out emails to the local trust committees and all the senior

[2:41:47] Voice 11: managers to get going with writing but we would like to confirm that indeed how it's been done

[2:41:53] Voice 11: in recent years is how you would like to continue all

[2:41:56] Trustee Luckham: right vice chairs are we happy to continue

[2:42:00] Trustee Luckham: i'm happy to continue so can we get a motion i'll

[2:42:10] Trustee Rogers: move that the executive committee approve

[2:42:12] Trustee Rogers: the former the format and outline of contents for the 2020 2021 annual report so

[2:42:19] Trustee Luckham: moved seconded by

[2:42:20] Trustee Luckham: trustee fast any further discussion i'm

[2:42:23] Trustee Rogers: just going to say i've changed my mind about this um the uh

[2:42:29] Trustee Rogers: because i thought this was a lot of work for the staff and and um without any obvious benefit but

[2:42:38] Trustee Rogers: the fact that the minister mentioned it three times in our meeting uh last week that and how

[2:42:44] Trustee Rogers: how pleased she was to introduce it led me to believe that it actually serves a very useful

[2:42:50] Trustee Rogers: function beyond the borders of the trust. So I'll be voting in favor. Thanks.

[2:42:58] Trustee Luckham: Well, thank you for that reminder, Dan. I remember I either didn't see an invitation

[2:43:03] Trustee Luckham: this year to be a guest at the legislature, but maybe it's pandemic. They don't invite guests

[2:43:08] Trustee Luckham: anyway. But I have been invited to the legislature when our annual report is presented to

[2:43:15] Trustee Luckham: the legislature and it is a good thing because that's our opportunity and that's why this is

[2:43:21] Trustee Luckham: i believe this to be a really important document it's our opportunity to tell our story of our

[2:43:26] Trustee Luckham: successes and our challenges um and um there have been years where we didn't do them and um it is an

[2:43:34] Trustee Luckham: obligation so i want to thank claire and your team for all the work over all these years to to get

[2:43:40] Trustee Luckham: these out i appreciate it all right so i'm going to call the votes that's all right all those in

[2:43:44] Trustee Luckham: favor any opposed none opposed that carries that's fantastic another annual report so i'm already

[2:43:51] Trustee Luckham: thinking claire about my chair letter fantastic okay thank you all um okay thank you claire for

[2:44:01] Trustee Luckham: your work so local planning services um we've got a grant opportunity local government development

[2:44:07] Trustee Luckham: approvals program briefing here and i believe director mauler you're gonna walk us through that

[2:44:14] Trustee Luckham: uh

[2:44:16] Voice 1: yeah thank you so this is um a grant application or a grant opportunity that came

[2:44:24] Voice 1: available uh just we'd heard about it during trust council actually and wanted to bring it to you and

[2:44:31] Voice 1: provide some information to you so this is on page 31 of the agenda package and the grant is

[2:44:40] Voice 1: is $15 million, with up to 500,000 being applied to any local government. That's the maximum amount

[2:44:52] Voice 1: that they will provide. And it's one intake per local government. It includes Islands Trust and

[2:45:00] Voice 1: local trust committees, but they generally consider Islands Trust as one local government.

[2:45:05] Voice 1: So that means we probably can only make one application.

[2:45:09] Voice 1: We couldn't make one for each of the local trust committees, for example.

[2:45:13] Voice 1: So in the document, there's several areas that this would cover.

[2:45:18] Voice 1: And if you read through this, you'll see how well this fits with the local planning services renewal and service delivery.

[2:45:27] Voice 1: So looking at how we can improve service delivery.

[2:45:31] Voice 1: So the money could be used for those purposes.

[2:45:33] Voice 1: services. Supporting efficient effective decision making. I'm not going to read them all but

[2:45:38] Voice 1: you'll see there's a

[2:45:39] Voice 1: whole bunch of things in here that relate to that. On page 32 you'll

[2:45:45] Voice 1: see under each of those headings that we've identified some particular things that are

[2:45:51] Voice 1: happening at the Islands Trust or could happen at the Islands Trust for which we could make

[2:45:55] Voice 1: a grant application for and see if we can use those funds to advance these or some of

[2:46:01] Voice 1: these. So I don't, we wouldn't apply for all of these, I think we would have to do an evaluation

[2:46:07] Voice 1: as to which ones have the highest chance of getting the grant money and have the highest

[2:46:13] Voice 1: chance of furthering our object of the Islands Trust as well. So there's an attachment which

[2:46:21] Voice 1: is a link to the actual program guide which gives you a lot more details about it. But our intent

[2:46:29] Voice 1: is to, as management, further investigate this and develop a grant application. The deadline is,

[2:46:42] Voice 1: I believe it's May 7th, I think it is. So we've got a little bit of time before we get it in.

[2:46:47] Voice 1: And the funds have to be used within two years of being granted. And I understand that the intent

[2:46:54] Voice 1: tend to let people know whether or not they're successful roughly two months, maybe three months

[2:47:00] Voice 1: after the intake. So probably August of this year is when we'd know, and then we could start using

[2:47:06] Voice 1: the money if we're successful. So I'll leave it at that. It's obviously a lot of information I've

[2:47:12] Voice 1: missed out, but it's all in there and you can read it and try and answer some questions unless

[2:47:18] Voice 1: unless CAO or Claire have some comments as well.

[2:47:22] Voice 1: Well, Mr. Chair.

[2:47:24] Trustee Luckham: Please.

[2:47:25] Voice 4: Yeah, all I would say is that there's been a lot of COVID-related money

[2:47:28] Voice 4: that's gone out federally, provincially, et cetera,

[2:47:31] Voice 4: and the trust hasn't been able to avail itself of any of it.

[2:47:35] Voice 4: Here's an example of an area where we could.

[2:47:39] Voice 4: So it's welcome from that perspective,

[2:47:42] Voice 4: but it's broad enough to attract potential interest in like seven or eight

[2:47:46] Voice 4: areas, as David said.

[2:47:47] Voice 4: this is a briefing one to make sure that we're keeping you informed around what's going on this

[2:47:52] Voice 4: is out there do you have interest in moving forward we'd have to apply pre-trust council

[2:47:59] Voice 4: of course and staff can either go off and come back with you know a best guess or a recommendation

[2:48:08] Voice 4: for your consideration or if you point one or two of these things out or we could bring it back to

[2:48:12] Voice 4: your next meeting if you want to reflect on it a little bit more to go this is a particular area

[2:48:18] Voice 4: of interest um but probably good to see if we can find these dollars okay

[2:48:28] Trustee Luckham: so uh vice chair do you

[2:48:32] Trustee Luckham: have any remarks um i certainly have a remark or two um but let's go to uh vice chair

[2:48:39] Trustee Patrick: patrick and

[2:48:50] Trustee Patrick: only thing that sort of caught my mind and i and i'm as a is to absolutely any of these ideas are

[2:48:57] Trustee Patrick: good but i also was thinking of um i i know you touch on the first nations aspects here but i

[2:49:05] Trustee Patrick: really was i understood that our action plan of where we're going is to improve the referral

[2:49:12] Trustee Patrick: process instead of just sending the package but to be able to send those customized reports of

[2:49:17] Trustee Patrick: of here's you know making it relevant and and is that what's intended here um because i see that

[2:49:26] Trustee Patrick: as a huge value in setting an example for other you know there's such a win-win in there d

[2:49:32] Voice 1: d1

[2:49:33] Voice 1: yeah if i made through the chair um yeah i think anything like that is possible this

[2:49:42] Voice 1: This list was put together on Friday between myself, Russ, and Claire, and I think Lisa

[2:49:51] Voice 1: was involved and a few others.

[2:49:53] Voice 1: So we haven't really had the opportunity to flesh out exactly what these would look like,

[2:49:57] Voice 1: but definitely innovative means and as I said, I think we'd need to have a look at these

[2:50:05] Voice 1: against our mandates as well as reconciliation and climate change as well and see what would

[2:50:13] Voice 1: advance those things the best and then that will help us to identify what we should be including

[2:50:19] Voice 1: and which ones we should be applying for

[2:50:20] Trustee Patrick: exactly okay

[2:50:25] Trustee Luckham: trustee fast yep

[2:50:27] Trustee Fast: just uh the same as laura

[2:50:29] Trustee Fast: i'm uh i think it's great to have this opportunity and some time to work on it and

[2:50:34] Trustee Fast: let's go for grant funding I also think besides just getting the money it also

[2:50:39] Trustee Fast: spreads the word about the kind of work that the trust is doing through the

[2:50:42] Trustee Fast: granting associations you know through the people that look at the grant

[2:50:47] Trustee Fast: applications I mean and I think that's good and I approve of leaving it with

[2:50:53] Trustee Fast: staff I don't have any particular suggestions here just the description of

[2:51:00] Trustee Fast: how you'd make that decision sounded good to me thank you okay

[2:51:06] Trustee Luckham: thank you uh dan did you have

[2:51:08] Trustee Luckham: anything or i'll just go ahead no okay so i'm uh it's i'm in full support of uh seeking funding for

[2:51:17] Trustee Luckham: this um um because it certainly is a unique opportunity to advance some of the work that

[2:51:24] Trustee Luckham: we are undertaking through the uh i think through the um renewal uh lp local planning services

[2:51:31] Trustee Luckham: renewal. I can't help but reflect on the remarks of the CAO earlier with respect

[2:51:38] Trustee Luckham: to the letter from Trustee Johnston regarding templates and that's

[2:51:46] Trustee Luckham: certainly something that we've always considered to be an efficiency that we

[2:51:53] Trustee Luckham: might be able to avail ourselves of in order to see some of those things. So I

[2:52:01] Trustee Luckham: take some you know I don't know how much of that would be consulting services to

[2:52:05] Trustee Luckham: engage with trustees and counsel and then and assess that but I also think

[2:52:12] Trustee Luckham: there's a unique opportunity here that if we are engaging some external

[2:52:15] Trustee Luckham: resources to bring an outside look at what it is that we're doing and endorse

[2:52:21] Trustee Luckham: or perhaps provide recommendations about other areas that we might want to reach

[2:52:27] Trustee Luckham: out into in terms of the work that the great work uh david that you're undertaking so there's a real

[2:52:33] Trustee Luckham: opportunity here to uh improve what we're doing and i fully endorse it so what i'd like to ask

[2:52:39] Trustee Luckham: is do you need do you need a motion to advance this or are you going to develop it to the next

[2:52:44] Trustee Luckham: stage i presume you must need a motion to advance it

[2:52:47] Voice 1: um i'll leave that with the ceo i'm thinking

[2:52:51] Voice 1: this is a briefing so we weren't really asking for direction there's more of an information piece but

[2:52:57] Voice 1: if you want to pass a resolution some kind of be okay with that okay

[2:53:01] Trustee Luckham: let's talk turn to the

[2:53:02] Trustee Luckham: ceo for a moment then

[2:53:06] Voice 4: i'm sorry i rarely do that um yeah i i hear there's just general

[2:53:13] Voice 4: agreement to move forward and we'll craft something with a little more specifics and

[2:53:18] Voice 4: see whether that's to your liking at your next meeting or the meeting after pre-deadline

[2:53:24] Voice 4: um i think that's i think that's reasonable so i don't think we need a specific motion at this

[2:53:30] Voice 4: point okay

[2:53:35] Trustee Luckham: that's fine so uh continue on there uh director mahler so thank you thank you everybody

[2:53:42] Trustee Luckham: uh just checking to see if there's any other comments but no 7.1.3.2 uh perhaps um uh we can

[2:53:51] Trustee Luckham: wrap this one up and then that'll open up us to continue on with the other items on our agenda

[2:53:57] Trustee Luckham: after the break so by law enforcement public uh feedback uh discussion um just need to pull that

[2:54:05] Trustee Luckham: up here and see what then actually remind myself what it looked like uh actually this is just a

[2:54:12] Trustee Luckham: verbal discussion is that correct ceo hudson pillar yes

[2:54:17] Voice 4: mr chair um i think at our teleconference i

[2:54:19] Voice 4: mentioned that it would be helpful um i don't think we have to go super deep right now but to

[2:54:24] Voice 4: get a feedback loop from various ltcs around the nature of any public commentary that you're getting

[2:54:33] Voice 4: around by law enforcement so that we can make sure we're delivering it the right way and make

[2:54:41] Voice 4: and understand where the where the public's coming from certainly i get a number of emails back

[2:54:47] Voice 4: or a number of emails directly from the public i think we have seen some

[2:54:52] Voice 4: um some hot spot issues i think that there's probably some covid related um undercurrents to

[2:54:59] Voice 4: this um that we're seeing but um we're seeing people going through the bylaw um uh notice

[2:55:08] Voice 4: process and um not wanting to pay their fines in some instances um that the perception that

[2:55:16] Voice 4: you know we're removing people from housing like if you get any of these kinds of considerations

[2:55:20] Voice 4: I think we just have to have a feedback loop that's other than only or feel free to let Director Marler and myself know what those are and just maintain that level of communication.

[2:55:36] Voice 4: And if you're hearing anything there or if you have any questions.

[2:55:39] Voice 4: So this is just an opportunity to get onto the agenda and let you know that we've heard some feedback.

[2:55:46] Voice 4: We're addressing those sort of one by one, but getting it out there for you.

[2:55:51] Voice 4: um if you want to provide any feedback now or feel that you can provide it to myself directly

[2:55:56] Voice 4: and warren or david that would be fine okay

[2:56:01] Trustee Luckham: so you essentially just opening the door you're not

[2:56:03] Trustee Luckham: looking although if you if there's opportunity now or people anything advice just wanted to

[2:56:09] Trustee Luckham: bring to your attention you'd welcome that now um is there any intention to reach out to trustees

[2:56:13] Trustee Luckham: more broadly no is this no okay no

[2:56:18] Voice 4: this is just due diligence on our part i've noticed an uptick

[2:56:20] Voice 4: and responses to the administration about you know what's going on with bylaw enforcement

[2:56:26] Voice 4: a lot of these are as a function of LTCs undertaking some enforcement action

[2:56:32] Voice 4: so there's been you know political decisions associated with that I'm giving you a little

[2:56:36] Voice 4: feedback that we're getting some complaints from the public and just maintaining that loop as

[2:56:43] Voice 4: you're sitting there doing your jobs as vice chairs okay

[2:56:47] Trustee Luckham: so vice chairs any feedback at this

[2:56:49] Trustee Luckham: It's time for the CEO, Sue Ellen Fast.

[2:56:54] Trustee Fast: Thank you for having this on the agenda.

[2:56:57] Trustee Fast: I'm never sure how much email I should be forwarding

[2:57:03] Trustee Fast: to senior staff who have a lot to do.

[2:57:06] Trustee Fast: And so I'm hearing this.

[2:57:08] Trustee Fast: This is great.

[2:57:09] Trustee Fast: I've mentioned that Denman will be putting out

[2:57:13] Trustee Fast: a piece of correspondence and what are they calling it?

[2:57:19] Trustee Fast: the media release about that ELTC responding to the petition and I think there seems to be

[2:57:28] Trustee Fast: confusion about what is well some of the wording around some of the language what what some members

[2:57:37] Trustee Fast: of the public think of as an eviction notice is what bylaw staff are saying is a site visit

[2:57:46] Trustee Fast: and communication about what is actually happening

[2:57:51] Trustee Fast: so that it's not the same,

[2:57:53] Voice 8: but

[2:57:55] Trustee Fast: the perceptions are there.

[2:57:56] Trustee Fast: So I think we need to be careful about the wording

[2:57:59] Trustee Fast: and maybe what enforcement actions are

[2:58:08] Trustee Fast: and what they're not might help.

[2:58:11] Trustee Fast: But I think that it's been great to work with the bylaw enforcement staff.

[2:58:16] Trustee Fast: They've been really receptive to the comments and concerns that trustees are bringing.

[2:58:27] Trustee Fast: And I think there's also

[2:58:29] Trustee Fast: a whole layer of COVID-related stress and I think also Facebook-related stress.

[2:58:35] Trustee Fast: and i'll speak to that later in the meeting um in that uh divisive community conversations

[2:58:45] Trustee Fast: polarized and um negative interactions in the in the community some of it uh well anyway i won't

[2:58:56] Trustee Fast: say more than that but just to say that um i certainly don't think it's there's a any fault

[2:59:02] Trustee Fast: to be placed on staff and and I will be copying you and and David then more

[2:59:10] Trustee Fast: thank you sure

[2:59:11] Trustee Luckham: thank you anything else Laura Patrick yeah

[2:59:17] Trustee Patrick: I know there's been

[2:59:18] Trustee Patrick: definitely heightened sensitivity coming from salt spring and you know I think a

[2:59:25] Trustee Patrick: lot of things are you know the the pandemic is heightening sensitivities I

[2:59:33] Trustee Patrick: I think it's a lot of people react, you know,

[2:59:38] Trustee Patrick: you receive a letter from bylaw enforcement.

[2:59:40] Trustee Patrick: It is a legal ease written document.

[2:59:44] Trustee Patrick: And that's how I, what I say to somebody, it's like,

[2:59:47] Trustee Patrick: that's the nature of the document, but people respond, you know,

[2:59:52] Trustee Patrick: it's upsetting to receive a piece of paper like that.

[2:59:55] Trustee Patrick: And I know that's what I've heard from a lot of folks.

[3:00:00] Trustee Patrick: but um um you know there's definitely a heightened sensitivity um i think there has been probably

[3:00:07] Trustee Patrick: some people that have taken more risks because you know the pandemic sent them home and they

[3:00:11] Trustee Patrick: started a housing project and then found out that oh it's a long you know approvals process

[3:00:16] Trustee Patrick: they're just going to do it anyway um but uh and then there's also people doing things on their

[3:00:22] Trustee Patrick: properties that because they've lost their income and they're trying to do other things to be more

[3:00:26] Trustee Patrick: creative in their income so it's

[3:00:28] Trustee Patrick: it's a whole bunch of issues but definitely a heightened awareness

[3:00:34] Trustee Patrick: thank

[3:00:35] Voice 4: you thank you for that dan i

[3:00:46] Trustee Rogers: hear about a lot of things that's not one of them

[3:00:51] Trustee Rogers: so i don't know why that is but there you go so

[3:00:58] Trustee Luckham: um from my own perspective you know

[3:01:01] Trustee Luckham: i end up seeing a lot of things from lots of different islands that i don't share

[3:01:06] Trustee Luckham: and so indeed I wonder about forwarding all of these and to whom. I'm pleased to know that we've

[3:01:13] Trustee Luckham: got some more staff within the administrative function of the file enforcement, so I think

[3:01:18] Trustee Luckham: that probably that's the direction that things need to go, and presumably that would be consolidated

[3:01:23] Trustee Luckham: and analyzed by the staff. I have that assumption anyway, correct me if I'm wrong.

[3:01:30] Trustee Luckham: I can't help but notice that indeed clarity on what it is that we're doing and how we're doing it

[3:01:36] Trustee Luckham: is really important, because I noted that on one of the LTCs there was a comment that there was a

[3:01:44] Trustee Luckham: trust-wide initiative about not enforcing on non-conforming land uses with respect to housing

[3:02:01] Trustee Luckham: during the COVID. But I actually don't think that was a trust-wide initiative. I don't remember

[3:02:06] Trustee Luckham: council making a decision to that effect. I think individual local trust committees had that

[3:02:11] Trustee Luckham: opportunity. And I don't honestly know how many did that and how many didn't. There was some

[3:02:15] Trustee Luckham: language that came to the local trust committees that I chair. I know, and I don't know how

[3:02:23] Trustee Luckham: widespread that was adopted, but it wasn't a blanket thing. So that lends some confusion

[3:02:28] Trustee Luckham: where people ask me, well, how come I'm being,

[3:02:31] Trustee Luckham: while enforcement is coming after me?

[3:02:33] Trustee Luckham: And I agree with the notions

[3:02:35] Trustee Luckham: that so eloquently advanced is people get,

[3:02:40] Trustee Luckham: or no, it was Laura Patrick, sorry.

[3:02:42] Trustee Luckham: People get these notices in the mail

[3:02:44] Trustee Luckham: and all of a sudden they feel like they're criminals

[3:02:45] Trustee Luckham: and really they were just trying to do something creative

[3:02:48] Trustee Luckham: and they didn't realize and all that kind of stuff.

[3:02:51] Trustee Luckham: But the thing is, is that offenses

[3:02:53] Trustee Luckham: to the land use regulation are,

[3:02:55] Trustee Luckham: we consider them to be an offense and it does have a legal characterization to it.

[3:03:00] Trustee Luckham: How we articulate that, I guess, may or may not be improved.

[3:03:07] Trustee Luckham: COVID has certainly brought about lots of interesting things.

[3:03:10] Trustee Luckham: In fact, yesterday we had a business on Salt Spring Island that went ahead without a permit

[3:03:15] Trustee Luckham: and may uh altered the uh the the the uh seating and the and permit and even offered some ask for

[3:03:28] Trustee Luckham: some forgiveness in the application that they were making now post change but again they were trying

[3:03:33] Trustee Luckham: to do something to respond to covid to keep their business alive um but um um i think we you know we

[3:03:41] Trustee Luckham: do have to recognize that if you want to do something you should make an application before

[3:03:45] Trustee Luckham: you start doing it um and we did make some we did make exceptions on salt spring in terms of

[3:03:51] Trustee Luckham: allowing um external seating and stuff like that which was kind of recommended um so yeah

[3:03:58] Trustee Luckham: uh oh well you know i'm sure that in in the in in the heat of the moment we wouldn't want to forget

[3:04:06] Trustee Luckham: that i i think that probably the most common complaint i hear about is how come it takes so

[3:04:13] Trustee Luckham: long. It's a legal process. We've got to go through all these court processes and judges

[3:04:18] Trustee Luckham: and hearings and stuff, but how long it takes to do enforcement on things that seem so blatant to

[3:04:25] Trustee Luckham: people as being wrong and should be corrected, but often it comes down to our bylaws are not

[3:04:33] Trustee Luckham: strong enough and not precise enough. Indeed, there's actually some work there to be done to

[3:04:40] Trustee Luckham: review bylaws to ensure that they have the language in them that's appropriate but i'll also

[3:04:47] Trustee Luckham: that ltc's change them um after a third reading or a final adoption and then it doesn't work anymore

[3:04:59] Trustee Luckham: so that said i don't know if there's anything else on that um we are at lunchtime um and so

[3:05:07] Trustee Luckham: we'll continue to feedback as necessary thank you for the offer okay so

[3:05:11] Trustee Luckham: we break until 12 35

[3:05:14] Trustee Luckham: and return um with the executive committee initiated items and some of the new business

[3:05:20] Trustee Luckham: items that we have all right 12 35 okay so

[3:05:24] Voice 4: chair luckham can i just speak with you quickly yes yes

[3:05:30] Voice 4: um

[3:05:31] Trustee Luckham: we're on the streaming do you want to oh

[3:05:33] Voice 4: okay yeah we're we're still streaming that's okay

[3:05:41] Voice 4: I'll talk to you another time. That's fine.

[3:05:43] Voice 8: Okay.

[3:35:25] Voice 6: okay welcome

[3:35:26] Trustee Luckham: back everybody it's amazing how fast a half an hour can transpire um

[3:35:34] Trustee Luckham: all right so we are at the executive committee initiated um the first item uh being that of the

[3:35:46] Trustee Luckham: oath of office discussion um i had anticipated that uh some there might be some attached

[3:35:55] Trustee Luckham: materials but I think it's just a non-documented item here and I asked for

[3:36:03] Trustee Luckham: this to be placed on the agenda and would like to think know what the vice

[3:36:08] Trustee Luckham: chairs think and the CEO of course from a process perspective this term and in

[3:36:19] Trustee Luckham: previous terms there have been challenges around conduct we want to have

[3:36:26] Trustee Luckham: a better term and certainly the code of conduct is another topic. There have been in the past

[3:36:33] Trustee Luckham: members of the public that have raised the question about the oath of office that is held

[3:36:39] Trustee Luckham: at the Islands Trust and whether or not it's appropriate enough in the event that there's

[3:36:45] Trustee Luckham: behaviors that are uh that bring um conduct into question and so uh i've sort of wondered whether

[3:36:56] Trustee Luckham: or not we shouldn't be actually revisiting that and then indeed having that conversation with

[3:37:00] Trustee Luckham: council so there it is um

[3:37:03] Voice 6: what

[3:37:04] Trustee Luckham: do vice chairs

[3:37:04] Voice 6: think trustee fast

[3:37:12] Voice 6: sure

[3:37:13] Trustee Fast: i am i was just digging

[3:37:15] Trustee Fast: for my municipal version but I remember coming in as a new trustee and expecting

[3:37:23] Trustee Fast: to take something about an oath about aiming a bit higher and I was sort of

[3:37:31] Trustee Fast: surprised to see that it was pretty basic and I wonder if this might not be

[3:37:37] Trustee Fast: be a conversation to have with Trust Council at some point to get their take on it, because

[3:37:47] Trustee Fast: then it would be a way to discuss what are our mutual expectations.

[3:37:55] Trustee Fast: So I would welcome some kind of discussion like that.

[3:37:59] Trustee Fast: Thank you.

[3:38:02] Trustee Luckham: Anybody else?

[3:38:04] Trustee Luckham: Trustee Patrick?

[3:38:05] Trustee Luckham: I

[3:38:06] Trustee Patrick: was just questioning more, there's the policy statement, and I didn't, I actually didn't find, I remember taking the oath of office, but I don't remember, and I couldn't find a written version of it, but we have the policy that talks about the, is it conduct, or what, I forget what it's called.

[3:38:25] Trustee Luckham: The code of conduct

[3:38:27] Trustee Patrick: refers

[3:38:28] Trustee Luckham: to the oath of office, yeah,

[3:38:31] Voice 8: both

[3:38:32] Trustee Luckham: of which are very simple.

[3:38:34] Trustee Luckham: uh go ahead well

[3:38:36] Voice 4: we have a standards of conduct policy that's specific to us then we have

[3:38:43] Voice 4: statutory rules of conduct which would be nested in senior government legislation

[3:38:50] Voice 4: and then thirdly we have the oath of office that's made when someone's elected

[3:38:55] Voice 4: and that oath speaks um more generally to um i think it tends to to um spend time around conflict

[3:39:07] Voice 4: and those kinds of things declaring pecuniary interest and and those matters it's not very

[3:39:12] Voice 4: prescriptive the actual oath of office um you know i'm qualified to hold office i've not

[3:39:18] Voice 4: knowingly contravened the act i'll faithfully perform my duties not a lot of private interest

[3:39:22] Voice 4: to influence my conduct and matters and i'll disclose any pecuniary interests so i think

[3:39:26] Voice 4: generally that that's the oath and um apologize for not having prepared materials for this

[3:39:34] Voice 4: conversation certainly we could do that i think in the past we've brought you a couple examples

[3:39:39] Voice 4: or had this conversation maybe a year year and a half ago i don't think there's much to be done

[3:39:44] Voice 4: about the actual oath of office itself um but you may have room within to review um your standards

[3:39:55] Voice 4: of conduct at the allen's trust and um dial up or dial down those those elements thank you thank you

[3:40:05] Trustee Luckham: sir anybody else anybody feel like making a motion so

[3:40:10] Trustee Rogers: yeah well i'll just speak i haven't spoken on

[3:40:13] Trustee Rogers: on this um i agree with the cao the oath of office is fairly basic uh i've never i've always seen the

[3:40:21] Trustee Rogers: issues related to concerns about activities of some trustees be more of a policy issue

[3:40:30] Trustee Rogers: than the standards of conduct um you could put it into your oath i think the real issue is not

[3:40:37] Trustee Rogers: Not that we're lacking in guiding principles, but that we don't have a clear, well, there's two things.

[3:40:45] Trustee Rogers: One is, there's always a political question as to whether there's a way to resolve something without resorting to policy and to some sort of, I'll call it enforcement for lack of a better word, but I don't want to utilize that word.

[3:41:04] Trustee Rogers: That's not really what the term is.

[3:41:06] Trustee Rogers: But the second aspect is we don't have a rule doing that in any case.

[3:41:13] Trustee Rogers: And I think we've heard from the CAO that that's an issue that's common across local governments.

[3:41:19] Trustee Rogers: It's very difficult to enforce these things.

[3:41:23] Trustee Rogers: So I guess the question for me is, is 18 months before the end of this term,

[3:41:31] Trustee Rogers: term, do we want to engage in yet another discussion about the standards of conduct?

[3:41:40] Trustee Rogers: And if we do, then I guess we can, but I think we've had it a couple of times.

[3:41:47] Trustee Rogers: And the question always is, when something occurs that's problematic, do you call it out or not?

[3:41:54] Trustee Rogers: and and uh that's the issue and so i'm not sure that it's an oath of office issue

[3:42:02] Trustee Rogers: you could expand the oath of office to to say that you will abide by the standards of of of

[3:42:09] Trustee Rogers: conduct that are within the policy statement that would be the one piece that i could see adding to

[3:42:14] Trustee Rogers: it uh because then you could then you could um um you know you could refer to that when you

[3:42:21] Trustee Rogers: when if some if something goes awry uh but but then the question is is you know what do you do

[3:42:29] Trustee Rogers: with that at the end of the day and so anyway that's my reflection i'm not sure what it is

[3:42:35] Trustee Rogers: you're looking for in the way of a motion um except because all of this would have to be

[3:42:44] Trustee Rogers: discussed at trust council and that could be a very um challenging conversation

[3:42:49] Trustee Rogers: conversation are we ready for another challenging conversation given the one we just had um

[3:43:02] Trustee Luckham: yeah okay any other thoughts at the table we don't have to do anything today i just wanted

[3:43:09] Voice 8: to

[3:43:09] Trustee Luckham: raise it that it is difficult when things happen and if i if i end up writing all i can

[3:43:17] Trustee Luckham: say is please don't do that and sometimes we're successful sometimes we're not i mean

[3:43:24] Trustee Rogers: I'd be happy to engage in a sort of an amendment to the oath of office a discussion that says

[3:43:30] Trustee Rogers: and you will abide by the threat the standards of conduct I mean that would be an easy first step

[3:43:37] Trustee Rogers: so it

[3:43:38] Trustee Luckham: would yeah that's a good suggestion CEO Hudson Pillar

[3:43:43] Voice 4: yes someone just oh Lisa just said

[3:43:50] Voice 4: there's also draft principles of the province as it relates to Indigenous peoples which are

[3:43:54] Voice 4: principles of public service so i think you know there's an another element there that we probably

[3:44:00] Voice 4: haven't um fully built into our own standards of conduct there that would probably trustees

[3:44:08] Voice 4: aren't aware of um so that'd be another area of uh reconsideration so

[3:44:14] Trustee Luckham: would this be something

[3:44:15] Trustee Luckham: that would fall under carmen's um well i'm going to suggest that uh executive committee

[3:44:24] Trustee Luckham: ask staff to provide options on amendments to the oath of office and code of conduct

[3:44:32] Trustee Luckham: and

[3:44:36] Voice 4: inside that direction is there any specific areas you'd like

[3:44:39] Voice 4: addressed is it meeting attendance is it um oh

[3:44:47] Voice 6: well very good i mean it's a it's a wine raging

[3:44:51] Voice 4: topic of which we're leery to tip our toes into that water without yeah

[3:44:58] Trustee Luckham: i understood yeah

[3:44:58] Voice 4: Yeah.

[3:45:00] Trustee Luckham: Maybe we need further consideration, but it's an opportunity to advance it in some way.

[3:45:07] Trustee Luckham: I guess perhaps maybe the simplest thing actually is to consider other government, other local government and provincial bodies that as a comparator.

[3:45:19] Trustee Luckham: And then we could come to some conclusion from that, perhaps. Would that be a suitable direction?

[3:45:24] Trustee Luckham: well

[3:45:25] Voice 4: we are undertaking our policy review and we could take this policy and add it to the top 16

[3:45:31] Voice 4: that you've already said we should undertake and through that process elevate it in terms of

[3:45:38] Voice 4: priority and see just just how contemporary it is and bring you back something for your

[3:45:45] Voice 4: consideration maybe after that you can reflect on anything more specific right

[3:45:50] Trustee Luckham: so then if i follow

[3:45:52] Trustee Luckham: that lead um that the motion would then be that um the oath of office and and standards of conduct

[3:45:59] Trustee Luckham: be added to the policy review work right

[3:46:03] Voice 4: uh just

[3:46:07] Trustee Luckham: for just yeah

[3:46:08] Voice 4: okay great just for clarity's sake

[3:46:10] Voice 4: the oath of office i don't think is it's not within your purview i think it's it's it's you

[3:46:17] Voice 4: know um carmen adjudicates that she has a special status um and and she reads um newly elected

[3:46:25] Voice 4: officials in through their oath of office which is similar to all oaths taken um in local government

[3:46:32] Voice 4: across bc so i think you're more focused on standards of conduct as i understand it or we

[3:46:37] Voice 4: could investigate that and just confirm that fact as we do the work

[3:46:40] Trustee Luckham: well i think that that's

[3:46:42] Trustee Luckham: reasonable to confirm and if it's those two documents are embraced in the policy statement

[3:46:47] Trustee Luckham: policy review then that option would exist because if what dan has suggested is that inclusion

[3:46:53] Trustee Luckham: conclusion isn't a possibility for some reason, then so be it. Indeed. So the motion then would

[3:47:03] Trustee Luckham: be that executive committee direct staff to include the author of office and standards of

[3:47:07] Trustee Luckham: conduct in the current policy review. Is that satisfactory? And Laura Patrick, did you want

[3:47:17] Trustee Luckham: to second that? I saw your hand up earlier and I ignored it because we weren't ready to second it.

[3:47:23] Trustee Luckham: so seconded by trustee patrick uh any further discussion all those in favor any opposed

[3:47:31] Trustee Luckham: and you're opposed okay thank you dan um and uh so um we will

[3:47:36] Trustee Rogers: i'm not opposed

[3:47:38] Trustee Luckham: oh i'm sorry so you got time to lag delay there oh

[3:47:42] Trustee Rogers: am i am i having some connectivity issues i

[3:47:44] Trustee Rogers: apologize uh yeah your

[3:47:46] Voice 6: hand came up

[3:47:47] Trustee Luckham: when i called for those opposed so all those in favor

[3:47:52] Trustee Luckham: Okay so then that's unanimous and I thank you for that and we'll see what

[3:48:00] Trustee Luckham: comes of that and please turn your minds to thinking about it that would be

[3:48:03] Trustee Luckham: helpful.

[3:48:03] Trustee Fast: Mr. Chair I think we're all having a little bit of delay because I

[3:48:08] Trustee Fast: was trying to put my hand up for when you said discussion and I don't think

[3:48:12] Trustee Fast: you saw that so it's okay but I just wanted to flag it with you.

[3:48:19] Trustee Luckham: Okay we all

[3:48:20] Trustee Luckham: need to sign up for the Starlink network I think. Okay so the next

[3:48:28] Trustee Luckham: Item on here. I'm not sure about this item. I'm not sure. I think maybe that came from

[3:48:35] Trustee Luckham: Vice Chair Fast. A level of mental health coverage in the trustee health insurance discussion.

[3:48:41] Trustee Luckham: I don't think there is any. No,

[3:48:44] Trustee Fast: thank you, Chair.

[3:48:47] Trustee Fast: That's right. I didn't put anything in there because I'm not a participant in as a municipal

[3:48:54] Trustee Fast: employee or a municipal under the municipal plan I'm not a participant in

[3:49:00] Trustee Fast: trustees health insurance however I just wanted to flag that after the last well

[3:49:09] Trustee Fast: before and after the last Trust Council meeting I've heard from two trustees who

[3:49:15] Trustee Fast: who said words like, I'm on the edge of quitting.

[3:49:23] Trustee Fast: And then another trustee who was feeling the pressure

[3:49:35] Trustee Fast: and making an appointment with the mental health provider

[3:49:37] Trustee Fast: and finding that the trustee's health insurance

[3:49:44] Trustee Fast: insurance didn't even cover one appointment.

[3:49:48] Trustee Fast: And so I'm thinking about the stresses that trustees are under

[3:49:59] Trustee Fast: from Zoom meetings, for example, which are stressful, from COVID-19

[3:50:08] Trustee Fast: pressures in their community and pressures at home, and perhaps

[3:50:14] Trustee Fast: income and all those other things that everybody's having difficulty with. Increasing pressures with

[3:50:20] Trustee Fast: Facebook and social media, which, you know, I think 2014 or whenever that our current trustee

[3:50:32] Trustee Fast: insurance dates from, it wasn't known that Facebook was actually a significant conflict

[3:50:43] Trustee Fast: conflict-produced generator in governance and communities.

[3:50:50] Trustee Fast: So COVID-19, Facebook, housing crisis, the climate crisis,

[3:50:56] Trustee Fast: the mass extinction crisis, all these things,

[3:50:59] Trustee Fast: First Nations, work that we're getting involved in

[3:51:04] Trustee Fast: and the responsibilities, I think, that we're feeling more and more

[3:51:08] Trustee Fast: when development happens through our processes, for example.

[3:51:14] Trustee Fast: um and uh so

[3:51:16] Trustee Luckham: Ellen could I ask you to get to the if I'm conscious of time and I think I get the

[3:51:21] Trustee Luckham: message what direction would you like us to take I

[3:51:25] Trustee Fast: would like to um uh I move that uh executive

[3:51:30] Trustee Fast: committee asks staff for recommendations on improving or uh sorry increasing the level of

[3:51:37] Trustee Fast: coverage for mental health for trustees okay

[3:51:45] Trustee Luckham: um thank you for that and sorry to cut you off but

[3:51:48] Trustee Luckham: but I understand the message, I think the vice-chairs do.

[3:51:53] Trustee Luckham: Is there a seconder for that?

[3:51:56] Trustee Rogers: Well, can we have a little discussion about it before we...

[3:51:59] Trustee Rogers: I mean, I can second it for discussion,

[3:52:02] Trustee Rogers: but I want to talk a little bit

[3:52:04] Trustee Rogers: about what we're asking staff to do.

[3:52:09] Voice 6: Okay. Go ahead.

[3:52:10] Trustee Rogers: Thanks.

[3:52:11] Trustee Rogers: So I mean, really what the message is,

[3:52:16] Trustee Rogers: is you're asking staff to do a review

[3:52:18] Trustee Rogers: of the of the uh the health coverage that's provided to trustees with a specific focus on

[3:52:26] Trustee Rogers: what are what are what options might be available to improve mental health coverage or other i

[3:52:34] Trustee Rogers: although i'm not sure what that definition is because it's massage therapy mental health it

[3:52:39] Trustee Rogers: might be um anyway but to have a review of what our plan was and how it might be improved i i

[3:52:46] Trustee Rogers: I wasn't I wasn't a member in the first term, but I am in this term.

[3:52:52] Trustee Rogers: And but I guess that's really the question.

[3:52:54] Trustee Rogers: It's really a cost benefit analysis and also the type of coverage.

[3:52:59] Trustee Rogers: So that's the way I see the motion is basically to ask staff to do a review of the health coverage provided to trustees and provide options for how to improve it.

[3:53:10] Trustee Rogers: Really? Is that is that really what you're aiming at?

[3:53:13] Trustee Fast: I'm specifically speaking to mental health.

[3:53:16] Trustee Fast: I didn't want to open up the whole big package that might be a financial planning committee

[3:53:20] Trustee Fast: kind of thing. I was just speaking to the information I had received, bringing something

[3:53:27] Trustee Fast: to executive committee's attention that might not, people might not be aware of, thinking about the

[3:53:34] Trustee Fast: repercussions that might happen should trustees leave their posts, and thinking whether, and

[3:53:42] Trustee Fast: And do we want to take any action?

[3:53:45] Trustee Fast: And it occurred to me when the chair asked, what's your motion, that asking staff for recommendations might be the way to go.

[3:53:55] Trustee Fast: I have a message from Julia Mobs who says, services provided as a registered psychologist are covered under the plan, but unfortunately very low max dollar limit at $100 per year.

[3:54:08] Trustee Fast: that we saw your email

[3:54:10] Trustee Rogers: yeah and we saw that you sent that out to us earlier um so thank you i'd

[3:54:17] Trustee Rogers: be interested to hear what the cao i mean is this a big job is this something that uh i don't know

[3:54:23] Trustee Rogers: if you have any reaction to the request uh

[3:54:27] Voice 4: i i think that um i can more readily um understand

[3:54:32] Voice 4: the request through how uh trustee rogers framed it meaning doing an analysis of what's available

[3:54:38] Voice 4: what we currently have and what's available and then we could I think we could readily do that

[3:54:45] Voice 4: with our service provider and then bring something back bring that information back to you to see

[3:54:51] Voice 4: whether that's sufficient or not or whether what would be the implications of asking for more

[3:54:55] Voice 4: coverage in those areas I can't I mean that's the most obvious function we could provide

[3:55:04] Voice 4: with regards to that um and then after that depending once we have that information we

[3:55:11] Voice 4: could look at how innovative we may or may not want to be um looking at addressing the issue at

[3:55:15] Voice 4: hand and um but i'd like to do the first part first prior to um um looking at all the different

[3:55:29] Voice 4: various options we've got and

[3:55:32] Trustee Luckham: so what was your perception of the first part sir well it would

[3:55:35] Voice 4: be simply finding out contacting our

[3:55:38] Voice 4: provider and finding out where we stand on this important issue

[3:55:41] Voice 4: what would be is there a potential for extended coverage now what would that potentially cost

[3:55:47] Voice 4: and then just be armed with current information and then from there look at well that's not good

[3:55:53] Voice 4: enough this is something that a support that is valuable and is needed and we would look at some

[3:56:01] Voice 4: some options from that point of view right now i sit here unable to provide the basic

[3:56:06] Voice 4: information for you to have a solid conversation i don't think so i think that would be your first

[3:56:12] Voice 4: step sure

[3:56:14] Trustee Fast: well i that's fine with me a step by step is great i just wanted to raise the topic

[3:56:20] Trustee Fast: i know very little about it obviously and um a review sounds good um

[3:56:30] Trustee Luckham: so now um your motion that

[3:56:34] Trustee Luckham: you have on the floor are you uh you can't

[3:56:37] Trustee Fast: remember what it is if i could see it that

[3:56:39] Trustee Fast: would be helpful and

[3:56:45] Trustee Luckham: so while we're oh there it is okay

[3:56:47] Trustee Fast: so this if we could just change this to say

[3:56:50] Trustee Fast: um that executive committee asked staff for a review of uh existing health coverage

[3:56:58] Trustee Fast: for trustees is that what you were after that's

[3:57:03] Voice 4: not that that that's what i'm after

[3:57:06] Voice 4: existing

[3:57:07] Trustee Fast: health coverage for trustees and

[3:57:16] Voice 4: thank you for

[3:57:17] Trustee Luckham: sponsoring the resolution

[3:57:19] Voice 4: all

[3:57:22] Trustee Luckham: right then so we have a slightly different motion now on the floor is there a seconder for

[3:57:27] Trustee Luckham: that motion trustee rogers thank you trustee rogers um is there discussion on the motion

[3:57:35] Trustee Luckham: um no so maybe i'll just chime in that you know as one of the i think one of the instigators of

[3:57:44] Trustee Luckham: actually implementing this health care coverage for trustees was an effort at trying to improve

[3:57:51] Trustee Luckham: our recruitment of trustees younger people family people um and others um and i think that to some

[3:58:01] Trustee Luckham: extent that was helpful and i think trustees have appreciated the benefits offered but it's pretty

[3:58:07] Trustee Luckham: limited and i think that that has been an ongoing concern i've had words with blue cross i think it

[3:58:13] Trustee Luckham: is at the conferences about how it is we might increase that coverage and there are implications

[3:58:18] Trustee Luckham: but the other things that are not covered are hearing aids and eyewear and some of those things

[3:58:26] Trustee Luckham: i think are essential for trustees to even be able to do their work effectively so and certainly

[3:58:31] Trustee Luckham: mental health i totally agree there's definitely lots of stresses associated with being a

[3:58:36] Trustee Luckham: trustee that you might not have anticipated when you signed up so i support this motion

[3:58:43] Trustee Luckham: So I'll call for the vote. All those in favor? Any opposed? None opposed? That carries. Sue Ellen, thank you very much for bringing this to us. I'm sorry for trying to move you along there, but I'm just conscious that we've got a lot of items left on the agenda here today.

[3:58:59] Trustee Luckham: um all right so this will now advance us to new business of which there's an additional four

[3:59:08] Trustee Luckham: items um which uh i can i'll bring those up in a minute but the first item being uh a trust area

[3:59:17] Trustee Luckham: services local chairs report on local advocacy topics is there any advocacy that you need to

[3:59:23] Trustee Luckham: report to us at this time and not seeing any hands so that's good sorry

[3:59:33] Trustee Fast: are we on seven point two

[3:59:35] Trustee Fast: point two is that what you no

[3:59:38] Trustee Luckham: um no we're on set eight point two point one there's nothing listed

[3:59:42] Trustee Luckham: under seven point okay

[3:59:43] Trustee Fast: then i then i do thank you i'm just checking okay eight point

[3:59:48] Trustee Luckham: two point one

[3:59:49] Trustee Luckham: local trust chairs reports on local advocacy topics

[3:59:52] Trustee Fast: sure i'll just report uh briefly that um

[3:59:55] Trustee Fast: Hornby Island is,

[4:00:00] Trustee Fast: advocating uh for um first nations cultural sites and so is uh denman island uh the comox have come

[4:00:08] Trustee Fast: uh out with their cultural master plan or um i'm sorry i might have the name of that document uh

[4:00:16] Trustee Fast: incorrect but it's now a public document and um uh and so um for example trustee scott was in the

[4:00:23] Trustee Fast: news as I mentioned earlier and Denman we're putting out where I don't know if

[4:00:31] Trustee Fast: it's advocacy never mind and Gambier is still looking for a public

[4:00:37] Trustee Fast: doc and resolution around that's an ongoing issue thank you anything else

[4:00:43] Trustee Luckham: from anybody okay so the so it's funny there's a rising report decision from

[4:00:52] Trustee Luckham: closed meeting if applicable and yet there's not an item about going into

[4:00:56] Trustee Luckham: the camera on there but that's after the section eight so the other new items that we have under

[4:01:01] Trustee Luckham: new business is ubcm the compass um i'm i'm just grasping for a minute about what that item

[4:01:11] Trustee Luckham: actually is lori can you help us with that yeah

[4:01:18] Voice 2: chair luck and you had requested this i believe

[4:01:19] Voice 2: it has um um something to do with the fire suppression i'm just bringing that document

[4:01:25] Voice 2: up now?

[4:01:26] Trustee Luckham: Right, thank you. I don't honestly recall.

[4:01:31] Voice 6: That was some time ago.

[4:01:42] Trustee Luckham: Oh, I think it was to do

[4:01:43] Trustee Luckham: with the internet speed study. Thank you. So yeah, UBCM is conducting an internet speed study

[4:01:49] Trustee Luckham: throughout the province, and it was brought to my attention that that might apply on my own island

[4:01:57] Trustee Luckham: on the Thetis, but obviously if there's an opportunity in the future to access additional

[4:02:04] Trustee Luckham: funding through provincial funding programs like the UBF program, which Thetis does have

[4:02:10] Trustee Luckham: an application in for, should this be something that we should be spreading out to the other

[4:02:20] Trustee Luckham: trust areas or should there be a collaborative effort here to bring

[4:02:27] Trustee Luckham: attention to the southern Gulf well to the Gulf Islands the islands trust area

[4:02:31] Trustee Luckham: with respect to internet access so I want to ask whether or not there was

[4:02:36] Trustee Luckham: other interest throughout the islands and whether or not this should this

[4:02:42] Trustee Luckham: could be or should be an initiative somehow under you know just program

[4:02:49] Trustee Luckham: services long list of initiatives that exist already. So over to vice chairs for comments and

[4:02:57] Trustee Luckham: perhaps the staff might make a remark they're not seeing any hands up.

[4:03:07] Trustee Rogers: Well I'll speak briefly to it

[4:03:09] Trustee Rogers: I think we could send this out to the trustees for their advocate for their local groups to

[4:03:14] Trustee Rogers: send it out to them. I do not see this as being another function or piece of advocacy that we

[4:03:22] Trustee Rogers: could take on i remember that cao did a fair amount of work on it in the first year and a

[4:03:26] Trustee Rogers: half of this term and um and did a wonderful bunch of reporting uh about it about that was

[4:03:33] Trustee Rogers: the connected coast process and there's now a new initiative and but it really takes a local group

[4:03:39] Trustee Rogers: to step forward and do this to get it for their particular island um i mean i don't know maybe

[4:03:45] Trustee Rogers: they'll talk about it when they have the southern gulf island uh liaison meeting that's coming next

[4:03:50] Trustee Rogers: next week I would maybe they'll do that but I can't see adding it to our workload personally

[4:03:59] Trustee Luckham: yeah I certainly considered that I just wanted to bring it to our attention so then let me just say

[4:04:05] Trustee Luckham: then let's advance that UBCM Compass article to trustees by email drawing their attention to the

[4:04:14] Trustee Luckham: the internet speed study.

[4:04:18] Trustee Luckham: Can I just do that by general consent?

[4:04:21] Voice 4: Yes.

[4:04:22] Trustee Luckham: Thank you.

[4:04:23] Trustee Luckham: So let's move on.

[4:04:26] Trustee Luckham: Stop Coast Douglas for Salt Spring Islands Trust.

[4:04:31] Trustee Luckham: It's actually, the name of the website

[4:04:33] Trustee Luckham: is Stop the Islands Trust.

[4:04:36] Trustee Luckham: And this is a local group on Salt Spring

[4:04:38] Trustee Luckham: that has published a document that I copied you yesterday

[4:04:44] Trustee Luckham: today um with respect to wanting to uh block the uh work that's being undertaken at the salt

[4:04:51] Trustee Luckham: spring island ltc with regard to the coastal douglas spur initiative which of course is not

[4:04:56] Trustee Luckham: just an initiative of the island's trust but it is an initiative provincially through the coastal

[4:05:01] Trustee Luckham: douglas for protection uh program um anyway there it is uh for all it's uh worth and uh trustee

[4:05:13] Trustee Luckham: Patrick you'd like to make a remark well

[4:05:15] Trustee Patrick: the more the comment I mean this campaign is is aimed at

[4:05:21] Trustee Patrick: something that doesn't even exist yet the the whole coastal douglas fir process on salt spring

[4:05:26] Trustee Patrick: was designed to be very cognizant of this voice and designed a process to be highly consultative

[4:05:37] Trustee Patrick: and engaging prior to the development of any if any uh approaches um and so i just think that this

[4:05:48] Trustee Patrick: that is the right approach to a community issue of this nature but we should consider um

[4:06:00] Trustee Patrick: you know i i think we need to have a you know kind of a invest i guess you could say

[4:06:07] Trustee Patrick: in a setup of this conversation um whether it needs you know kind of a professional public

[4:06:15] Trustee Patrick: relations setup because it's driving people into the process and as you know so ellen pointed out

[4:06:22] Trustee Patrick: earlier today social media is just blowing communities apart and whether it's climate

[4:06:29] Trustee Patrick: change, reconciliation, anything we want to do going forward, it makes it so difficult when we

[4:06:40] Trustee Patrick: have these polarizing conversations. And it's only getting worse, not getting better. And it's

[4:06:47] Trustee Patrick: how do we drive people into these processes? I think, you know, we have a good story. We're

[4:06:52] Trustee Patrick: We're going forward with an open mind, with no solutions, the best way you could deal with any

[4:07:00] Trustee Patrick: issues, yet social media gets going before you do anything. So it's more just, to me, I think we

[4:07:12] Trustee Patrick: need some professional assistance in setting up some of these conversations in our communities.

[4:07:19] Trustee Patrick: And I think we could do it in almost, I hate to use the word template approach, but how do we set up these conversations for success? Because we're going to have lots of them on lots of issues. And this is just an example of what's going to happen.

[4:07:38] Trustee Luckham: Okay. So did you have an immediate suggestion or are you seeking advice at this point? I want to respect your concerns.

[4:07:50] Trustee Patrick: I mean, I will carry on doing my own personal research. I've been trying to research, you know, who in this world is leading in the BC region in this type of work, because we're not alone. This is not, you know, surprise, this is happening in Islands Trust and nobody else.

[4:08:07] Trustee Patrick: this is a common phenomena that's happening to all of us and what I think especially our

[4:08:13] Trustee Patrick: ecological work that we want to do we are you know we are you know there's lots of organizations that

[4:08:20] Trustee Patrick: are out there doing this kind of work so I've been just researching like who who are the people that

[4:08:26] Trustee Patrick: are leading in this kind of conversation and advice and assistance and I'll continue doing

[4:08:32] Trustee Patrick: that but as a personal person but that's not getting us to the solution right

[4:08:45] Trustee Luckham: yeah so I don't have a solution this one to support your concerns and bring it to

[4:08:51] Trustee Luckham: the executive committee I did speak with Claire yesterday she had indicated that

[4:08:57] Trustee Luckham: there may be some funds for doing some external communications you know more

[4:09:04] Trustee Luckham: regionally as opposed to specifically for Salt Spring because of course you're

[4:09:08] Trustee Luckham: right this issue is going to come up in every community where we want to start

[4:09:12] Trustee Luckham: talking seriously about coastal Douglasburg so we can you know at this

[4:09:17] Trustee Luckham: point in time I think we need to see whether or not from my own perspective

[4:09:22] Trustee Luckham: whether or not this gets picked up in any way in any significant way in the

[4:09:26] Trustee Luckham: community certainly there's some initial fallout but the material is pretty

[4:09:31] Trustee Luckham: pretty focused on one point of view and not necessarily reflective of the

[4:09:37] Trustee Luckham: facts. And I think that that should be obvious to people,

[4:09:40] Trustee Luckham: but that's just my opinion. Anybody else want to chime in?

[4:09:46] Trustee Luckham: Sam Rogers.

[4:09:48] Trustee Rogers: You know, look, here's my sort of reaction to this. Laura's right.

[4:09:54] Trustee Rogers: Anybody can start a website. Anybody can start a Facebook group.

[4:09:58] Trustee Rogers: Anybody can start a campaign against something. And they do. Okay.

[4:10:04] Trustee Rogers: that's our life um and that's every every effect elected officials and in fact any activist group

[4:10:10] Trustee Rogers: that's their life they know that you know anybody can start an opposition so so you know one of the

[4:10:16] Trustee Rogers: things we focus on and i hear our cao and our our trust area services focused on is we want to be

[4:10:23] Trustee Rogers: the best communicators we possibly can be in every circumstance uh given the limited resources that

[4:10:31] Trustee Rogers: we provide to our staff to do this. And I think that's why we're doing a website, why we're doing

[4:10:36] Trustee Rogers: Facebook, why we're doing all of our communications. So really the focus is on great communications.

[4:10:42] Trustee Rogers: I think it's probably a mistake to try and react to every counter campaign we face. I mean,

[4:10:52] Trustee Rogers: there are some that we have to deal with specifically, and I think our staff does a

[4:10:58] Trustee Rogers: a pretty good job of that but i what i hear to advice here patrick saying is we need a strategy

[4:11:05] Trustee Rogers: when there's a pushback um and i think our strategy to date has been let's do great communications

[4:11:12] Trustee Rogers: and i and i'm not i think that might be right i think that's right um so that's sort of my reaction

[4:11:19] Trustee Rogers: we continue to do great communications um that's our best answer as a pushback strategy so maybe

[4:11:27] Trustee Rogers: i'm wrong but that's sort of my simplistic view of this so wondering whether claire's

[4:11:34] Voice 4: wanting to join in this conversation or um hey claire hi there

[4:11:43] Voice 4: yeah um one thing i do note that

[4:11:46] Voice 4: is we're probably in transition in terms of our communications as and you know in terms of being

[4:11:53] Voice 4: uh if you went out and um cut across all local government entities or entities that do kind of

[4:11:59] Voice 4: what we do are we um a leading agency in highly politicized response um on a collective basis i

[4:12:09] Voice 4: i wouldn't think so um i think our initial communications are quite good because they're

[4:12:14] Voice 4: generating this um the um the communication around the initial piece of work is resounding enough

[4:12:22] Voice 4: such that there's um the attempts for a highly organized response to it

[4:12:27] Voice 4: so all the things that trustee patrick said about us being wholehearted and having options and all

[4:12:32] Voice 4: those kinds of things are going are being presented and now people are arguably um

[4:12:39] Voice 4: skewing the intention of that um we have not adopted a philosophy or communication strategy

[4:12:46] Voice 4: as of yet of entering into the public fray around that um we could i'm sure some agencies do that um

[4:12:56] Voice 4: but um think of 13 different agents 13 different communities and how we'd be responding to each

[4:13:04] Voice 4: different one and who would be doing that that i think it would be significant so i

[4:13:10] Voice 4: it's not that we don't have the a program that's not appropriate we haven't aren't even doing that

[4:13:16] Voice 4: kind of program like we're not we're not considering um um that at this point but um

[4:13:24] Voice 4: So far, we're at primary communications and perhaps secondary communications and getting people out to events and involved.

[4:13:31] Voice 4: Less about the back and forth, but I don't know if Claire has any thoughts about where we're at there.

[4:13:41] Voice 11: So yes, so just at the high level, I had spoken with Chair Luckham saying if the LTC wished to have more communication support for their project,

[4:13:50] Voice 11: the Trust Area Services team does not have it to offer at this point in time, but we could make some funding available.

[4:13:56] Voice 11: to support with a hiring contractor for a small piece of work to help with a rebuttal or some

[4:14:02] Voice 11: clarifications as required. On a broader sense around LTCs and LTC projects and sort of community

[4:14:10] Voice 11: narrative that's going on on Facebook and in other places like petitions and mailouts,

[4:14:17] Voice 11: it is becoming more frequent. I think that we're getting this sort of large uptake of

[4:14:22] Voice 11: of incorrect narrative at times or a narrative

[4:14:25] Voice 11: that isn't comprehensive of our messaging.

[4:14:28] Voice 11: So Denman, for example, has really tried to push back

[4:14:31] Voice 11: on bylaw enforcement and housing to clarify the facts

[4:14:35] Voice 11: through letters to the editor.

[4:14:37] Voice 11: And now they're talking about a news release

[4:14:38] Voice 11: which I'm gonna be advising.

[4:14:40] Voice 11: I think it should just continue to be letters

[4:14:41] Voice 11: to the editor rather than a news release.

[4:14:43] Voice 11: So particularly on Denman that has been a tactic

[4:14:46] Voice 11: is to continually engage them back and forth on messaging.

[4:14:50] Voice 11: I'm not sure as to the effectiveness of it we haven't measured that in any any way at all

[4:14:57] Voice 11: again if we wish to engage on this in support of projects across 13 local trust committees

[4:15:02] Voice 11: we're going to require more resources we're stretched as it is and engaging at this project

[4:15:07] Voice 11: level and providing that communication support would be resource intensive for sure at the broad

[4:15:13] Voice 11: level we are developing a communication strategy and staff are certainly taking notes as we've been

[4:15:19] Voice 11: enhancing public engagement. And I think we're going to be working towards a public engagement

[4:15:22] Voice 11: strategy. So all of these examples will feed into that. And we'll bring that back to you for

[4:15:27] Voice 11: discussion later. So that's my contribution for now. I'm happy to receive requests as they come

[4:15:33] Voice 11: in.

[4:15:38] Trustee Luckham: Any other thoughts from anybody? Trustee Fast?

[4:15:43] Trustee Fast: Yeah, I just want to say I'm pleased with

[4:15:46] Trustee Fast: the way our communications program works in general. It's proactive. It's trying to get

[4:15:52] Trustee Fast: a head out and it's invitational and it's participatory and uh that's good and uh i um

[4:16:00] Trustee Fast: i'm just seeing more and more of this uh uh deliberate um pushback and uh and i

[4:16:09] Trustee Fast: aware of and reading about and researching like trustee patrick into um what what are the best

[4:16:18] Trustee Fast: practices in terms of uh reducing peacemaking basically and reducing the the polarization and

[4:16:28] Trustee Fast: the conflict uh that inflames the discussions so that people can't hear each other and um uh so i'm

[4:16:35] Trustee Fast: i uh i don't know if i'm wanting to add any motions or anything like that except to say

[4:16:43] Trustee Fast: i'm glad it's on your radar and that you help out when things get especially hot and dangerous

[4:16:49] Trustee Fast: or feel like that to local trustees thank you okay

[4:16:56] Trustee Luckham: so um it does strike me with the conversations

[4:16:59] Trustee Luckham: i've had with claire and what i've even heard now um that ultimately this is going to fall back to

[4:17:05] Trustee Luckham: the ltc for their project for however it is that they want to respond but i just think i want to

[4:17:12] Trustee Luckham: say that observing it from afar in other LTCs and here as well, it seems to me that the more we

[4:17:24] Trustee Luckham: interact with this, especially on an individual basis, the more we get attacked. The attacks

[4:17:32] Trustee Luckham: often become personalized, as has happened on other islands, rather than the Morpheus Islands

[4:17:39] Trustee Luckham: Islands Trust, they want to go after the person that said something, and they quote it out

[4:17:44] Trustee Luckham: of context often.

[4:17:45] Trustee Luckham: And so we have to figure out a way to balance that against the bulk of the work that we're

[4:17:53] Trustee Luckham: doing.

[4:17:53] Trustee Luckham: So I don't know what the solutions are, but one of the little dilemmas that I see that

[4:18:00] Trustee Luckham: I've reflected on specifically around the Coastal Douglas Fur Initiative is the nature

[4:18:05] Trustee Luckham: of the language that we use.

[4:18:07] Trustee Luckham: and it's pretty hard for the island's trust to come to a conversation and not use the word

[4:18:13] Trustee Luckham: preserve and protect and as soon as you say that that has implications to somebody else that's on

[4:18:19] Trustee Luckham: the other side of it that maybe doesn't believe in climate change doesn't believe in any of the

[4:18:25] Trustee Luckham: other things that we might think of as a climate emergency or a necessity to preserve and protect

[4:18:30] Trustee Luckham: and somehow we have to find a way to have more open conversation and language

[4:18:36] Trustee Luckham: that in which is what I'm trying to do in any of the opportunities that I have

[4:18:42] Trustee Luckham: to bring people into the conversation to provide them the opportunity to feel

[4:18:46] Trustee Luckham: that they're welcome and be heard and that isn't being successful in this

[4:18:52] Trustee Luckham: particular situation because we're getting this polarized approach to it so

[4:19:00] Trustee Luckham: i want to thank claire for the suggestion that there might be some funds available to salt

[4:19:04] Trustee Luckham: spring to do that but we want to carefully consider how we approach it so um i think lisa

[4:19:10] Voice 4: has something to add

[4:19:11] Trustee Luckham: okay i didn't see your hand up there i don't often have my participant window

[4:19:17] Trustee Luckham: open so lisa go ahead yeah

[4:19:22] Voice 3: thank you so much chair and and thank you to the cao um i think maybe what

[4:19:28] Voice 3: what we could do is, as a team, as our core team could come up with some thoughts about how to

[4:19:36] Voice 3: present things about reconciliation, First Nations engagement, social media, things that might come

[4:19:44] Voice 3: up over time, how to respond or how to engage if there's something on social media that has to do

[4:19:53] Voice 3: with Reconciliation or First Nations and also how to navigate that space as a trustee.

[4:20:02] Voice 3: We could maybe think of some ways to help and similar to what we did with the acknowledgements,

[4:20:09] Voice 3: remember we had a little session where we just had a session that trustees could attend on how to do

[4:20:16] Voice 3: an acknowledgement. That

[4:20:19] Voice 3: might be helpful but I'll leave it up to the CEO and defer to him to

[4:20:23] Voice 3: to present ways of coming up with solutions so but that might be something we could think about

[4:20:29] Voice 3: or consider thank you yeah

[4:20:33] Trustee Luckham: in this particular circumstance i think the salt spring office

[4:20:36] Trustee Luckham: could use that some support there to help if it's a decision to do some messaging or communications

[4:20:43] Trustee Luckham: um and continued in fact continued communications in relation to the project that's underway

[4:20:50] Trustee Luckham: way um i think that would be much appreciated i don't know there's anything further at this time

[4:20:56] Trustee Luckham: is there laura anything else you'd like to add or ask or suggest no

[4:21:00] Trustee Patrick: i just think your staff should

[4:21:01] Trustee Patrick: be aware there's it's this is just an issue i think there's been a very much heightened

[4:21:07] Trustee Patrick: trust bashing if i use the word here on on on salt spring i do start to consider can get concerned

[4:21:13] Trustee Patrick: concerned about the staff and the con it's a it's a daily coming at you from all angles like I said

[4:21:20] Trustee Patrick: I was very pleased today to see the driftwood take a positive approach that was highly highly

[4:21:26] Trustee Patrick: welcomed um but there has been a heightened amount of just all around and so I I like said

[4:21:35] Trustee Patrick: I expect it and as an elected official but I do get concerned about staff and you know because

[4:21:42] Trustee Patrick: they are doing good work and it it is tiring yeah

[4:21:48] Trustee Luckham: i want to thank you actually trustee patrick for

[4:21:50] Trustee Luckham: acknowledging the staff component in that because indeed through our work inadvertently we maybe put

[4:21:56] Trustee Luckham: our staff in harm's way and it's interesting that in this uh letter and this person that's

[4:22:01] Trustee Luckham: circulating um the question is raised about why it is that their families and they are being

[4:22:09] Trustee Luckham: criticized within the community but indeed the same thing happens with every person that is

[4:22:13] Trustee Luckham: engaged in the islands trust work is that criticism is two ways so the shoe is on the

[4:22:19] Trustee Luckham: shoe is on the other foot in that particular case so we have to figure out a way to make this um you

[4:22:24] Trustee Luckham: know that's the ultimate goal is to have civil conversation um and we have to do everything we

[4:22:31] Trustee Luckham: can to lead people into that so i'm going to move on if that's all right uh the next item here uh

[4:22:38] Trustee Luckham: Grant administration request. Apologies for this. I pressed Stefan Cermak late last night to get us something, and he's got some materials here for consideration of the executive committee to seek a grant for a housing initiative there on Salt Spring Island.

[4:22:56] Voice 4: How this could play out, and I'm willing to have those conversations, but I think that's where this will lead.

[4:23:04] Voice 4: Or is this a discussion of us actually applying at this point for these funds?

[4:23:11] Trustee Luckham: I think this is to initiate the application for the funding, and there's. Yeah. And I think that's a conversation you need to have a step on Sir Mac probably Rob granting well

[4:23:21] Voice 4: has the CRD not applied, like if they know.

[4:23:25] Voice 4: And do we know whether they wish to.

[4:23:30] Trustee Luckham: I think, Laura, I have the impression.

[4:23:32] Trustee Patrick: I'm on the outside of all this as well as has been staff level conversations on this. And so,

[4:23:39] Trustee Patrick: So with community services, so I don't know.

[4:23:44] Trustee Luckham: David, Mahler?

[4:23:46] Voice 1: Yeah, so my understanding from Stefan, who was talking to community services,

[4:23:51] Voice 1: is that the individual there said that the staff at the CRDC seem noncommittal,

[4:23:59] Voice 1: but there's no indication whether or not they're going to or they're interested.

[4:24:04] Voice 1: And our staff, like Stefan or anybody else, we've had no communication.

[4:24:09] Voice 1: So we don't know either. So, you know, this resolution, which is on the screen now, was passed.

[4:24:15] Voice 1: Then we would have to find staff in our organization to talk to the capital regional district organization to see if we can coordinate with them the best way to get this money to Salt Spring.

[4:24:27] Voice 1: That, I think, is what the results of this resolution would be.

[4:24:30] Voice 1: And then we'd report back to you on that.

[4:24:33] Voice 1: And

[4:24:36] Trustee Luckham: I have the impression that Stefan is taking the lead on this.

[4:24:41] Trustee Luckham: And I don't know what the direction is that we will confer or you will confer upon his lead on that.

[4:24:49] Trustee Luckham: So that's another thing altogether.

[4:24:59] Trustee Luckham: Go ahead.

[4:25:01] Trustee Luckham: Mayor Mrakas,

[4:25:02] Voice 1: Now just going to say that the initial discussion was with Stefan but, as I said earlier, this is not a planning function, so I will be looking to trust our services through the probably the local advocacy to the capital regional district to provide some support the regional plan manager could provide some support, but probably not all of it so.

[4:25:31] Voice 6: Mayor Mrakas,

[4:25:32] Voice 11: Mr chair, I see Claire is there.

[4:25:34] Trustee Luckham: oh i see claire thank you claire go ahead um

[4:25:38] Voice 11: so thank you i don't haven't had a great deal of time

[4:25:40] Voice 11: to look at this in depth um but from my perspective it doesn't seem like an appropriate activity for

[4:25:45] Voice 11: the trust to be taking on directly this really seems in the realm of social services um that

[4:25:50] Voice 11: said i mean there could be an advocacy function in terms of working to get the capital regional

[4:25:55] Voice 11: district to apply for this grant um also if we were to take that on i would be looking to

[4:26:01] Voice 11: to our grants manager position likely to take it on,

[4:26:04] Voice 11: but would advise it would probably require adding hours

[4:26:07] Voice 11: to his role because right now we're absolutely full

[4:26:10] Voice 11: with the annual report process

[4:26:11] Voice 11: and delegation letters and so on.

[4:26:13] Voice 11: So just wanted to add that for your consideration.

[4:26:16] Voice 11: But my advice is that if we were to be involved at all,

[4:26:19] Voice 11: it likely should be restricted to just an advocacy function.

[4:26:22] Voice 11: And I'm glad to hear that the minister has spoken

[4:26:25] Voice 11: with MLA Olson, because I believe that's also important.

[4:26:28] Voice 11: And I haven't heard yet whether there's been any discussion

[4:26:30] Voice 11: with the regional director so Gary Holman to see what role he might play in asking the capital

[4:26:37] Voice 11: regional district to take this on as well.

[4:26:41] Trustee Luckham: So it sounds like this should go back to

[4:26:44] Trustee Luckham: Stefan for further work in collaboration with David or something.

[4:26:50] Voice 11: Well I think if I might chair

[4:26:52] Voice 11: we heard from the director this really doesn't appear to be a planning function at all it really

[4:26:55] Voice 11: is in the realm of social services so I think the request has been that if it is to be if there's

[4:27:00] Voice 11: any work to be done the director of planning would prefer that it's done by trust area services

[4:27:04] Voice 11: as it's not a planning function i

[4:27:08] Trustee Luckham: see okay so then stephan should reach out to you and

[4:27:12] Trustee Luckham: talk to you about it at least yeah

[4:27:14] Voice 11: we're looking for endorsement is this how you wish

[4:27:16] Voice 11: you know we would like direction is this how you want staff time used on this matter

[4:27:20] Voice 11: um and and are you looking for us to apply for a grant or simply advocate for the crd to take

[4:27:27] Voice 11: on a grant um so we're just looking for your perspective here as we contemplate the opportunity

[4:27:33] Voice 11: yeah thank you dan

[4:27:36] Voice 6: rogers um

[4:27:37] Trustee Rogers: i i i find myself in agreement with the ceo that this is a regional

[4:27:42] Trustee Rogers: function that this is the only people that can deliver this grant as the crd um it's just one

[4:27:48] Trustee Rogers: of and i appreciate that can be frustrating but it's just a how do we deliver on a grant like this

[4:27:55] Trustee Rogers: as a flow through it's just and I go back to my experience as I said on Gabriela where we

[4:28:02] Trustee Rogers: basically acted as a support organ our regional office acted as a support for the for the regional

[4:28:09] Trustee Rogers: district RDN to apply for the poverty reduction grant and they got it and now they're delivering

[4:28:15] Trustee Rogers: it in consultation with with our office so that's the way I would have see

[4:28:23] Voice 6: this unfolding but I see

[4:28:24] Voice 6: trustee Patrick may have a different I

[4:28:28] Trustee Patrick: see communication occurring I just uh I I don't

[4:28:33] Trustee Patrick: know we have a very serious homelessness issue on Salt Spring um I I I don't know the history as to

[4:28:39] Trustee Patrick: why Rob Rob Grant it would be through the community services program uh why why he had that you know

[4:28:46] Trustee Patrick: feeling of using Islands Trust over CRD but um uh you know we are compelled from Adam Olson I sent

[4:28:53] Trustee Patrick: the email to claire and russ from adam to to be cooperating and so forth so i think at the end of

[4:28:58] Trustee Patrick: the day the right agency must move forward on this um is how how i see it yes

[4:29:09] Voice 4: um i just see if we

[4:29:11] Voice 4: were successful we would have a function where we're outreaching to several different agencies

[4:29:19] Voice 4: doing fantastic work but managing housing or casual labor vocational development like the

[4:29:26] Voice 4: examples in here we we don't know how to do that or we haven't got a um we haven't got an explicit

[4:29:38] Voice 4: function that works through that so we've been used as flow through in certain circumstances

[4:29:44] Voice 4: um this would be significant i think if fully realized in terms of um contract management

[4:29:52] Voice 4: depending upon how it but i'm going to the very end of this process and going well if we applied

[4:29:56] Voice 4: applied and we got these funds.

[4:30:00] Voice 4: we at this point our organization doesn't have that i don't know how we would successfully do

[4:30:05] Voice 4: that or we'd have to really priorit reprioritize our work to make room for a three hundred thousand

[4:30:11] Voice 4: dollar grant inside the allen's trust directly um providing housing outreach services so maybe

[4:30:21] Voice 4: the interim

[4:30:21] Voice 1: step is to

[4:30:22] Voice 4: take this back and um maybe have some um some discussions with the crd

[4:30:30] Voice 4: to see where to see how we could be part of a you know collaborative progressive outcome here

[4:30:40] Trustee Luckham: right so there's 20 days in order to accomplish that so I don't see a direct path forward here

[4:30:48] Trustee Luckham: for the executive committee and I'll come to you in a second there Sue Ellen but it seems to me

[4:30:53] Trustee Luckham: like we should turn this back to Stefan back to Rob Grant and they can evolve that conversation

[4:30:58] Trustee Luckham: and if they want to come back then maybe there's a mechanism for that but obviously we only meet

[4:31:03] Trustee Luckham: every three weeks um but i don't see a path forward here as much as i would like to support

[4:31:09] Trustee Luckham: it trustee fast yeah

[4:31:10] Trustee Fast: i've just been listening to the discussion um very interesting and it's

[4:31:15] Trustee Fast: um i'm just wondering if a motion something like that ec direct um um trust area services staff to

[4:31:24] Trustee Fast: to advocate for the CARD to apply for the UBCM strengthening community communities services

[4:31:31] Trustee Fast: program by writing a letter or something like that something clear I don't know if a letter

[4:31:38] Trustee Fast: is the right way and I'd be happy to leave that part off the motion but something limited

[4:31:45] Trustee Fast: would that help because I'm not putting it on I'm outside of this and that's just an

[4:31:50] Trustee Fast: effort to move the discussion along I

[4:31:54] Trustee Luckham: think more thought needs to go in this

[4:31:56] Trustee Luckham: before it comes to us for anything if anything that's my conclusion unless it

[4:32:06] Trustee Luckham: unless there's something else coming forward in ways of emotion I think we'll

[4:32:10] Trustee Luckham: just no

[4:32:12] Trustee Fast: I'm not putting that on the floor that's yeah

[4:32:15] Trustee Luckham: so I'll just I'll just

[4:32:17] Trustee Luckham: reply to I'm sure Stefan is watching I'll reply to regional planning manager

[4:32:23] Trustee Luckham: of CIRMAC that we had difficulty with trying to advance this after Marla

[4:32:29] Voice 1: had his hand up as well

[4:32:31] Trustee Luckham: oh sorry go ahead director Mahler uh

[4:32:33] Voice 1: no thank you um it was dealt with so I'm okay all right

[4:32:38] Trustee Luckham: so uh shall we move on all right so the next item then um easy

[4:32:49] Trustee Fast: sponsorship re-denman

[4:32:53] Trustee Luckham: Yeah, executive committee sponsorship, Denman Island rezoning, that came from Trustee Fast.

[4:33:03] Trustee Luckham: That came in the way of a piece of correspondence, so over to you, Trustee Fast.

[4:33:08] Trustee Fast: Sure, I'll be very brief, Chair, because I know you want to move the meeting along.

[4:33:14] Trustee Fast: We wrote this in a letter so that people would hopefully have a chance to read it, but I

[4:33:19] Trustee Fast: I mistakenly sent it to Lori instead of sending it directly to EC.

[4:33:23] Trustee Fast: I could have got it to you earlier.

[4:33:24] Trustee Fast: I apologize for that.

[4:33:26] Trustee Fast: I move that EC provide fee sponsorship to Denman Housing Association, DHA, for its rezoning application for 20 units of affordable rental housing.

[4:33:39] Trustee Fast: This is, and I'll just speak briefly to my motion.

[4:33:42] Trustee Fast: this is the group also known as Denman Green who came to executive committee as

[4:33:51] Trustee Fast: a delegation with their previous project with the rainwater catchment now they

[4:33:59] Trustee Fast: have an agreement with another property owner down in the in Denman town center

[4:34:08] Trustee Fast: what they call downtown and right across from where we meet as trust council when we go there

[4:34:13] Trustee Fast: and the details are in in the letter I won't read it I'll keep it brief thank you.

[4:34:20] Trustee Luckham: Thank you so

[4:34:22] Voice 6: do I have a seconder for this motion?

[4:34:27] Trustee Luckham: Seconded by Trustee Patrick.

[4:34:31] Trustee Luckham: So any so you've spoken to the motion already so discussion on the motion Trustee Rogers.

[4:34:37] Trustee Rogers: Well I must admit I have a number of questions look not the least of which is this comes at

[4:34:42] Trustee Rogers: quarter to nine the night before the ec meeting and not in the normal way um we've done a number

[4:34:49] Trustee Rogers: of these sponsorships and they come by way of a staff report with an application attached to it

[4:34:56] Trustee Rogers: some explanation of what the about what the what the um uh what the application is rezoning what

[4:35:05] Trustee Rogers: the development process is about and and some analysis of how this meets with our sponsorship

[4:35:10] Trustee Rogers: policy. And so I find myself in a scenario where I really don't think I could begin to vote or

[4:35:23] Trustee Rogers: vote in favor of this because it's not presented in a way that I understand these applications

[4:35:29] Trustee Rogers: come forward. On top of which, I must admit, I have a particular issue with the trustees that

[4:35:40] Trustee Rogers: that are going to decide an application advocating

[4:35:42] Trustee Rogers: on behalf of these sponsorships.

[4:35:46] Trustee Rogers: I think there's an issue with that.

[4:35:50] Trustee Rogers: You may recall that on an earlier occasion,

[4:35:52] Trustee Rogers: I recused myself on one of these because of that issue,

[4:35:55] Trustee Rogers: because I was concerned that if I voted in favor

[4:35:59] Trustee Rogers: of a sponsorship that would be seen as me making

[4:36:02] Trustee Rogers: a pre-decision about the merits of the application.

[4:36:05] Trustee Rogers: So I'm concerned on a number of levels

[4:36:10] Trustee Rogers: Mayor Mrakas, Where is the staff report where's the application from the actual applicant what's the background of the application so

[4:36:19] Trustee Rogers: and I don't see any of that here so but that's my concern, thank you, Dan.

[4:36:27] Voice 6: Mayor Mrakas, valid point anything else to discuss trustee Patrick.

[4:36:35] Voice 6: should

[4:36:36] Trustee Patrick: we postpone this motion then until I'd hate to

[4:36:42] Trustee Patrick: defeat it as being

[4:36:43] Trustee Patrick: wrong message to postpone until a staff reports received is

[4:36:49] Trustee Luckham: that a motion until

[4:36:51] Trustee Patrick: the

[4:36:52] Trustee Fast: next yes second so

[4:36:57] Trustee Luckham: did you catch that Laurie yes

[4:37:02] Voice 2: thank you and moved

[4:37:04] Trustee Luckham: and

[4:37:07] Trustee Luckham: been seconded i seconded so i'll second by trustee fast and so others called for the question all

[4:37:16] Trustee Luckham: those in favor any opposed dan i'm not sure which way you're going there well

[4:37:25] Trustee Rogers: i don't know what to

[4:37:26] Trustee Rogers: do because i didn't get any of my questions answered so

[4:37:28] Voice 1: and

[4:37:31] Trustee Rogers: but but i mean i i guess if it

[4:37:34] Trustee Rogers: comes back in three weeks with the appropriate information then i can make a decision about it

[4:37:40] Trustee Rogers: but um i i i have to say i just i'm not sure why this came this way and i'd like i'd like to know

[4:37:49] Trustee Rogers: why um frankly because i don't think this is just

[4:37:52] Trustee Luckham: too fast um yeah it's your your correspondence

[4:37:57] Trustee Fast: sure i think it was uh um it came through a decision at our local trust committee uh that

[4:38:05] Trustee Fast: We would ask for this, and I think perhaps because regional planning manager Heather

[4:38:16] Trustee Fast: Cowher wasn't there or something, it was just trustees drafted it and sent it.

[4:38:24] Trustee Fast: I think local trustees are sometimes really used to doing things on behalf of their community,

[4:38:30] Trustee Fast: and that's why it came this way.

[4:38:33] Trustee Fast: And so I apologize.

[4:38:37] Trustee Luckham: Yeah.

[4:38:38] Trustee Luckham: It begs the question, was this a motion at a LTC meeting?

[4:38:44] Trustee Fast: I believe so. I'll just check.

[4:38:47] Trustee Luckham: Yeah, so I think it should probably normally come through staff channels if the minutes recorded that there was a motion to do this.

[4:38:58] Trustee Luckham: Don, I appreciate you asking the question.

[4:39:00] Trustee Patrick: David has his hand raised, Chair Luckham.

[4:39:03] Trustee Luckham: Oh, go ahead, David. I think you had it raised earlier.

[4:39:06] Voice 1: Thank you. Sorry I hadn't seen this as it was a late item. So the policy normally

[4:39:12] Voice 1: requires that we don't bring an application to the executive committee until after somebody's

[4:39:20] Voice 1: actually made an application. So once we know what they're doing, what they're proposing,

[4:39:25] Voice 1: then they have the option if they meet the criteria to make the application to the executive

[4:39:30] Voice 1: and then that's when staff would bring the report that you would normally see and then

[4:39:36] Voice 1: You know, provide the response to the applicant so that's that's the normal process, and if you remember originally it was the local trust committees that were making the decision, and it was switched to the executive because executive has the financial responsibility and it also removes that potential.

[4:39:56] Voice 1: bias that people might think if the LTC is getting involved in the fees side of things,

[4:40:03] Voice 1: like essentially waiving the fees is what people would think they were doing. So anyway, I think

[4:40:09] Voice 1: the resolution you're making is fine. And it doesn't really matter to me how it gets to the EC,

[4:40:15] Voice 1: but the normal process is that the applicant would apply once they've paid the fee.

[4:40:23] Trustee Fast: we just for the record we did ask this question at the meeting and my understanding was that

[4:40:28] Trustee Fast: and the application had been received so my apologies for anything irregular i haven't

[4:40:35] Trustee Fast: done this very many times before and i don't yeah i would i was this is part of the reason i was

[4:40:41] Trustee Fast: looking for the resolution resolutions log so that i could go in and see what is the motion and what

[4:40:46] Trustee Fast: what was check it back as to process rather than wade through minute by,

[4:40:53] Trustee Fast: you know,

[4:40:54] Trustee Fast: I don't have a good way to search for examples of how this has been done in

[4:40:58] Trustee Fast: the past.

[4:40:59] Trustee Fast: And I don't remember the details of procedures for different kinds of things

[4:41:03] Trustee Fast: that I've only seen once or twice. My apologies, everybody.

[4:41:06] Trustee Fast: And I look forward to talking about this at the next meeting. If we,

[4:41:11] Trustee Fast: I think we voted on that.

[4:41:13] Trustee Fast: No,

[4:41:15] Trustee Luckham: we haven't voted on it yet.

[4:41:16] Trustee Luckham: yeah you did um we did and

[4:41:20] Trustee Rogers: then you asked me what

[4:41:22] Trustee Rogers: i was doing and so i'll i'll vote in favor

[4:41:25] Trustee Luckham: oh okay so we were still in the process of having the vote and so voting in favor so then that

[4:41:31] Trustee Luckham: carries unanimously and so we'll see how that comes back to us so yeah and i guess you know

[4:41:37] Trustee Luckham: it's one of those things that we advise trustees often and we can learn from that too is to consult

[4:41:43] Trustee Luckham: with staff in advance as much as humanly possible um okay so thank you um that then concludes the

[4:41:54] Trustee Luckham: late items we have two in-camera items coming up here um but at this juncture uh it looks like

[4:42:01] Trustee Luckham: we're going to go into correspondence and we have uh 11 items for correspondence our normal um

[4:42:11] Trustee Luckham: process is to receive items unless there's a specific action that is necessary to be taken

[4:42:20] Trustee Luckham: and so I'm going to sort of approach this in my way that I do these lists of things and through

[4:42:28] Trustee Luckham: items 10.1 through 10.11 is there any that trustees wish to take any speak to or take any specific

[4:42:37] Trustee Luckham: of action on and i'll start with that trustee

[4:42:40] Voice 6: patrick i

[4:42:45] Trustee Patrick: don't think i had any that i intended

[4:42:49] Trustee Patrick: action on okay uh

[4:42:52] Trustee Luckham: dan rogers um

[4:42:55] Trustee Rogers: yes i'd like to um speak to briefly to 10.4 and then to 10.5

[4:43:02] Trustee Rogers: okay thank you

[4:43:02] Trustee Luckham: very much and

[4:43:04] Voice 6: uh sue ellen fast 10

[4:43:10] Trustee Fast: .6 please chair okay

[4:43:13] Trustee Luckham: thank you and the one that

[4:43:16] Trustee Luckham: i would just like to address briefly is uh 10.1 um and uh i think that then what i'm going to

[4:43:27] Trustee Luckham: offer at this point is that items 10.2 10.3 10.7 10.8 10.9 10.10 10.11

[4:43:37] Trustee Luckham: be received for information and I'll just for the minutes just thank all of the writers

[4:43:45] Trustee Luckham: for taking the time to write to us and their correspondence will be considered at the

[4:43:52] Trustee Luckham: appropriate time. So let's go to 10.1. I just wanted to raise this one with respect to the

[4:44:01] Trustee Luckham: helicopter landing on North Pender which is certainly a North Pender Local Trust Committee

[4:44:05] Trustee Luckham: Committee issue, which is also an issue that's outside the jurisdiction of the Islands Trust,

[4:44:11] Trustee Luckham: being Minister of Transport. Whether there's a helipad or not, I think the helicopter landing

[4:44:17] Trustee Luckham: and taking off in residential neighbourhoods is the concern, which is the responsibility

[4:44:24] Trustee Luckham: of the Minister of Transport. And so I want to thank MP May for writing this letter and

[4:44:31] Trustee Luckham: capturing the essence of the issue. The reason I wanted to raise this today, however, is that over

[4:44:38] Trustee Luckham: the lunch break, I received a phone call from a resident on Pender Island. It's just interesting

[4:44:45] Trustee Luckham: to note that certainly that person, rightfully so, was very upset that, in his words, we are not

[4:44:54] Trustee Luckham: delivering on the preserve and protect mandate, and that we should do something about this.

[4:44:59] Trustee Luckham: and certainly appreciate the concerns and the issues that are there.

[4:45:04] Trustee Luckham: But what's interesting to note is last night the RCMP attended their neighborhood

[4:45:09] Trustee Luckham: and the owner of the helicopter in the adjacent property was seen and removed by the RCMP

[4:45:16] Trustee Luckham: for essentially dancing naked in the street in front of the neighbor's house

[4:45:21] Trustee Luckham: for some unknown reason and for some unknown state of consciousness.

[4:45:28] Trustee Luckham: Police officers attended, not females, and they required to bring in two male officers

[4:45:34] Trustee Luckham: to manage the man and his wife to get them home safe.

[4:45:40] Trustee Luckham: He was also noted as driving recklessly on his property later on.

[4:45:45] Trustee Luckham: The helicopter has not flown in the last 12 hours, which is also the point that was carried.

[4:45:50] Trustee Luckham: Clearly a lot of upset, a lot of concern about the protection of the natural habitat and

[4:45:56] Trustee Luckham: environment and so just want to thank elizabeth may for her letter and hopefully we'll hear

[4:46:00] Trustee Luckham: something positive back from the minister of transport um i'll move on uh oh sue ellen fast

[4:46:08] Trustee Luckham: yeah

[4:46:09] Trustee Fast: i just wanted to also thank uh um mp for her letter i think this is a important topic and it

[4:46:18] Trustee Fast: does come up from time to time i remember uh in a previous work role i had uh where helicopters

[4:46:23] Trustee Fast: are flying low over a certain beach at a certain park out near UBC and very distressing to the

[4:46:33] Trustee Fast: people and the wildlife and all that kind of thing. I see Peter has figured out where I'm

[4:46:37] Trustee Fast: talking about. But Transport Canada did eventually come through and was very helpful. So that's a

[4:46:42] Trustee Fast: good approach. Thank you.

[4:46:45] Trustee Luckham: Okay, thank you. So let's go to 10.4, Islands 2050 Correspondence

[4:46:51] Trustee Luckham: package 12 letters dated march 10th to 25th so was that you it

[4:46:58] Trustee Rogers: was um and i and i i raised it

[4:47:03] Trustee Rogers: because first of all to let anybody who's watching know let them because they're mostly

[4:47:08] Trustee Rogers: related to gabriola and they're mostly related to the affordable housing project on gabriola

[4:47:13] Trustee Rogers: um paisley place uh but i'm curious as to why they ended up on the executive committee given

[4:47:21] Trustee Rogers: that they were 2050 correspondence um which even though they related to that so but i will i did

[4:47:30] Trustee Rogers: want to acknowledge that i have seen them and read them and understand the people's concerns

[4:47:34] Trustee Rogers: i recognize a lot of the names because they do relate to decisions made by the local trust

[4:47:39] Trustee Rogers: committee uh by of the gabriel local press committee but i was curious to see them in

[4:47:44] Trustee Rogers: in our correspondence package,

[4:47:47] Trustee Rogers: given that they are Islands 2050.

[4:47:50] Trustee Rogers: There's lots of 2050 that we don't get

[4:47:53] Trustee Rogers: at the executive committee, I'm guessing.

[4:47:55] Trustee Rogers: But if there was something that was felt

[4:47:58] Trustee Rogers: that other vice-chairs thought that we should see

[4:48:01] Trustee Rogers: or do with this, I'm happy to discuss that.

[4:48:07] Voice 6: Director Fravor.

[4:48:09] Voice 11: I'm happy to speak to that.

[4:48:11] Voice 11: It was my decision to recommend adding the letters.

[4:48:14] Voice 11: These all floated in towards the end

[4:48:16] Voice 11: of the trust council meeting and I just felt that given we had provided a whole number of

[4:48:20] Voice 11: correspondence to trustees in advance of trust council and it's a long way off before June when

[4:48:25] Voice 11: trust council would meet again I wanted to just respectfully give these people an opportunity to

[4:48:30] Voice 11: have their correspondence on a public agenda and provide you with the opportunity to forward it

[4:48:34] Voice 11: all to trustees if you wished it will also be added to the trust programs committee agenda in

[4:48:39] Voice 11: April but just the sequencing of meetings was off and I just respectfully wanted to add it to a

[4:48:44] Voice 11: public agenda so people felt assured that we were providing um reporting on both sides of the

[4:48:50] Voice 11: issue that we're getting thank you

[4:48:55] Voice 11: rationale um

[4:48:59] Trustee Luckham: so does that answer the question dan

[4:49:02] Voice 6: yeah

[4:49:03] Trustee Luckham: yeah that raises a bit of an awkward question for me and i feel obligated to ask it

[4:49:09] Trustee Luckham: because it was raised somewhere along the line and i don't recall even what part of that

[4:49:16] Trustee Luckham: conversation i might have had and be responsible for but there was all that correspondence that

[4:49:21] Trustee Luckham: was received through an electronic email method that was delivered as far as we know

[4:49:28] Trustee Luckham: to all trustees but was never actually addressed to council or addressed to the executive committee

[4:49:34] Trustee Luckham: and none of that appeared to have shown up on a public agenda so just wondering

[4:49:40] Trustee Luckham: I'm wondering how that gets reconciled in this particular thing as we recognize this correspondence here.

[4:49:49] Trustee Luckham: And maybe I'm mistaken that that hasn't been made available broadly to the public or not.

[4:49:56] Trustee Luckham: Claire, can you help me with that?

[4:49:59] Voice 11: Well, I can confirm that none of that correspondence, as far as I'm aware, was provided to staff.

[4:50:06] Voice 11: trustee fast did forward me one or two examples of what was being provided

[4:50:11] Voice 11: but in terms of the overall petitions that were arriving as far as i know none of those were

[4:50:15] Voice 11: provided to staff for the record so that maybe is something we should follow up on and make sure

[4:50:19] Voice 11: that happens but yes um they were not addressed to council's heart i know thank you so i will

[4:50:26] Trustee Luckham: work with you then on that and if it seems like there's a necessity to rectify that then

[4:50:31] Trustee Luckham: and we should, even if it is required

[4:50:35] Trustee Luckham: for it to be part of the 2050 conversation.

[4:50:37] Trustee Luckham: Thank you.

[4:50:39] Trustee Luckham: I'm

[4:50:39] Voice 6: gonna move on.

[4:50:41] Trustee Luckham: Yeah, I'll move on if that's all right.

[4:50:43] Trustee Luckham: To 10.5, again, Gabriela Housing Matters.

[4:50:47] Trustee Luckham: Was that the same question that you had there, Dan?

[4:50:51] Trustee Rogers: No, completely different issue, sir.

[4:50:52] Trustee Rogers: This is, if you haven't read the letter,

[4:50:54] Trustee Rogers: I encourage you to do so.

[4:50:56] Trustee Rogers: It's a letter from Toby Elliott from Gabriela,

[4:51:00] Trustee Rogers: who is the chair of the Housing Advisory Planning Commission on Gabriola.

[4:51:08] Trustee Rogers: And her letter sort of evokes the essence of the message,

[4:51:13] Trustee Rogers: but I think it's important that we hear it

[4:51:15] Trustee Rogers: because it's partly about lessons learned

[4:51:19] Trustee Rogers: from the work that they're doing on Gabriola.

[4:51:23] Trustee Rogers: But this is not about the Affordable Housing Project.

[4:51:25] Trustee Rogers: This is their bigger housing options program

[4:51:28] Trustee Rogers: and the work they're doing so unfortunately for whatever reason that that project which is the

[4:51:37] Trustee Rogers: which was is the number one project on the gabriel uh local trust committees was was i don't want to

[4:51:44] Trustee Rogers: use the word caught but was was caught up in um some messaging from the from the planning

[4:51:51] Trustee Rogers: department that that projects had to have a certain limit to their budget of four or four

[4:51:57] Trustee Rogers: four or five thousand dollars and they had come and proposed a much larger budget for their work

[4:52:03] Trustee Rogers: that they were going to be doing and we spent a fair amount of time trying to modify that

[4:52:09] Trustee Rogers: and and they had a very clear idea of the work they wanted to do and it couldn't be done in the

[4:52:15] Trustee Rogers: and there were staffing issues as well and at the end of the day they went off and did it on a

[4:52:20] Trustee Rogers: volunteer basis and have done a fabulous work they've done really really good work that i think

[4:52:24] Trustee Rogers: will be very valuable for the for the island and the trust generally and i think they're trying to

[4:52:29] Trustee Rogers: work with salt spring with their housing project and so um they were a little uh i don't want to

[4:52:36] Trustee Rogers: say chagrined but surprised and maybe a little chagrined to then see a large amount of money

[4:52:41] Trustee Rogers: get allocated by the trust like eight months later uh for salt spring to do their housing

[4:52:49] Trustee Rogers: was improper. And the reality was, is that, you know, that wasn't seen as an option by myself

[4:52:56] Trustee Rogers: for the local trust committee at the time, and Salt Spring figured out that they could

[4:52:59] Trustee Rogers: trust council for the money. And so it's just sort of setting out that frustration on Gabriola

[4:53:05] Trustee Rogers: and to say to you that I'm guessing you're going to see something from us later. And I've, that,

[4:53:12] Trustee Rogers: where Gabriola comes and says, look, we need some resources to do our work, which is important as

[4:53:18] Trustee Rogers: well um but it was uh you know it there is that frustration on gabriola and we heard it quite

[4:53:24] Trustee Rogers: clearly and it has nothing to do with the staff or but about the direct staff and the way that

[4:53:30] Trustee Rogers: would work but the way that the the the funding for local programs was being rolled out 12 15

[4:53:38] Trustee Rogers: months ago sort of led to this sense of frustration so um uh we've now seen salt spring get

[4:53:48] Trustee Rogers: fairly large amounts of monies from the trust quite appropriately for specific projects on

[4:53:54] Trustee Rogers: their island, partly because they're seen as being a benefit elsewhere. And I think, Gabriela,

[4:54:00] Trustee Rogers: we've learned about that, about a different way to go about getting resourcing.

[4:54:05] Trustee Rogers: Oh,

[4:54:11] Voice 6: we've lost your voice there, Dan. You can't hear me? Oh, there you are now. You disappeared

[4:54:20] Trustee Luckham: appeared for a while yeah

[4:54:22] Trustee Rogers: it's my internet connection i should phone in but i'm done

[4:54:25] Trustee Rogers: i just want to acknowledge the work that miss elliott's doing i encourage you to read the

[4:54:29] Trustee Rogers: letter i have responded to her and uh and i will yeah i have responded to her i'm happy to share

[4:54:37] Trustee Rogers: my response as well and she's watching so i saw her in the attendee list so happy

[4:54:44] Trustee Luckham: to see your

[4:54:46] Trustee Luckham: your response. And I did read it. It's, you know, a good story, I guess, is what I would say it was

[4:54:53] Trustee Luckham: interesting to read. Trustee Patrick?

[4:54:56] Trustee Patrick: Well, I'm extremely grateful for the work that

[4:54:58] Trustee Patrick: Gabriel is doing. And yesterday at Salt Springs, I'm very conscious of the money that came toward

[4:55:05] Trustee Patrick: Salt Spring. And I didn't, I don't personally see it as being Salt Springs money. We tailored the

[4:55:12] Trustee Patrick: the program here on salt spring to very much parallel what gabriel is doing and we instructed

[4:55:18] Trustee Patrick: staff yesterday in the engagement plan to include specifically engagement with other local trust

[4:55:24] Trustee Patrick: committees um as well as this isn't just a salt spring community conversation because we need to

[4:55:30] Trustee Patrick: all work together to share these ideas of the basically the impacts and and options of housing

[4:55:38] Trustee Patrick: housing within the island's trust and the preserve and protect mandate so um I think that's an

[4:55:44] Trustee Patrick: important message okay

[4:55:49] Trustee Luckham: very good uh Sue Ellen did you have anything to add or we'll continue on

[4:55:52] Trustee Luckham: thank you so 10.6 is the next item correspondence from trustee Beshaken was that you Laura wanted

[4:56:00] Trustee Luckham: to pick that one up and who wanted to do 10.6 uh Sue Ellen oh

[4:56:08] Trustee Fast: that's me thank you yes I was just um

[4:56:11] Trustee Fast: I'm going to suggest that these are Trustee Boushakian's suggestions as she provided verbally at Trust Council, and she's provided them in a written form here.

[4:56:26] Trustee Fast: So I would just like to move that executive committee forward, Trustee Boushakian's note to the senior intergovernmental advisor for consideration in trustee education about reconciliation.

[4:56:48] Trustee Luckham: Sure, that might be more appropriately placed on the learning opportunity list that we have on the go.

[4:56:58] Trustee Luckham: Well,

[4:56:59] Trustee Fast: yeah, but I thought it would be, I thought maybe the senior intergovernmental advisor might have other plans.

[4:57:10] Trustee Fast: I'm looking at her projects. Sorry, I'm looking on the agenda and seeing that there are plans for education on missing and murdered Indigenous women and other kinds of things already on the agenda.

[4:57:24] Trustee Fast: So this is why I was just going to forward this to the senior intergovernmental advisor.

[4:57:33] Trustee Fast: I

[4:57:34] Trustee Luckham: guess if you want it specifically under the reconciliation program then I guess that would be the case but we have that education program that executive committee kind of manages on behalf of council but that's where you

[4:57:46] Trustee Luckham: whichever

[4:57:46] Trustee Fast: you think more appropriate I just thought either way the senior intergovernmental advisors could probably want to be consulted

[4:57:52] Trustee Fast: any

[4:57:54] Trustee Luckham: advice from staff on where this should lie

[4:57:56] Trustee Luckham: the

[4:58:05] Trustee Fast: question is should I forward this to the

[4:58:09] Trustee Fast: well there's some staff thank you um

[4:58:15] Voice 3: uh thank you chair and trustee fast i i think i would defer to

[4:58:19] Voice 3: the cao um to or or maybe we if we would like to do this i believe that um i would have to reach

[4:58:32] Voice 3: out to Merle Alexander and the ADM to ask if they could present to us, but I'm happy to inquire

[4:58:45] Voice 3: or work with our team to move forward with that, but I would look for your direction.

[4:58:55] Voice 3: I

[4:58:56] Trustee Fast: was only directing it for consideration, not knowing how many other things

[4:59:01] Trustee Fast: things might already be planned and seeing that we definitely have some already planned and

[4:59:09] Trustee Fast: so I wasn't asking for EC to direct staff to book these speakers I was just I was just trying to

[4:59:22] Trustee Fast: forward this to you yeah

[4:59:24] Trustee Luckham: sorry CAO Hotspur can you help us with this I

[4:59:27] Voice 4: don't think so

[4:59:28] Voice 4: So I think Trustee Boushakian's asked us to consider this, and I think it's a good idea.

[4:59:38] Trustee Fast: Okay.

[4:59:39] Trustee Fast: Then I move that we, as Executive Committee, add this to our continuing education list.

[4:59:52] Trustee Luckham: Okay.

[4:59:53] Trustee Luckham: So do I have a seconder for that?

[4:59:54] Trustee Luckham: Thank you, Trustee Fast.

[4:59:57] Trustee Luckham: No?

[5:00:01] Trustee Luckham: do

[5:00:01] Voice 6: we know what the motion is well

[5:00:03] Trustee Rogers: i don't know what this is

[5:00:05] Voice 6: thank you did

[5:00:11] Voice 3: you want me to chair

[5:00:13] Voice 3: did you want me to summarize for you yeah

[5:00:20] Trustee Luckham: um i don't know it seems to be more complex than i was

[5:00:23] Trustee Luckham: imagining um sue ellen uh fast you've made the motion can you be elaborate more sorry uh lisa

[5:00:31] Trustee Luckham: can you elaborate more on what the topic is that you want to have added to the um continuing

[5:00:38] Trustee Luckham: education program.

[5:00:41] Trustee Fast: I'm sorry I have the previous letter up and I don't have the package open.

[5:00:50] Voice 3: Trustee Fast would you like me to summarize for you? Yes please.

[5:00:56] Voice 3: Some trustees attended a session where ADM Jessica Wood and Merle Alexander presented

[5:01:05] Voice 3: presented on DRIPA and the implementation of DRIPA and Trustee Buschenkin brought that forward

[5:01:13] Voice 3: requesting would there be interest in having them also speak to Trust Council and that

[5:01:22] Voice 3: would be something that we could look at or turn our minds to and hopefully if we requested that

[5:01:29] Voice 3: from the ADM and Merle Alexander that they might also be able to come and speak with trustees.

[5:01:34] Voice 3: So,

[5:01:38] Trustee Rogers: Mr. Chairman, can I make a suggestion?

[5:01:40] Trustee Rogers: Yes, thank you.

[5:01:42] Trustee Rogers: It's clear that Lisa and her team has this information and they can incorporate it into

[5:01:49] Trustee Rogers: any planned education that they might have.

[5:01:51] Trustee Rogers: I don't know if there's a specific motion that's needed necessarily at this point.

[5:01:57] Trustee Rogers: They have the information, they can take the suggestion, and I trust them entirely to bring

[5:02:04] Trustee Rogers: the appropriate education forward as part of our our action plan and also missing missing and

[5:02:09] Trustee Rogers: murdered when women's education and the environment reconciliation climate change work so does that

[5:02:19] Trustee Rogers: make sense to trustee fast sounds

[5:02:22] Trustee Fast: good to me i wasn't sure if a motion was needed i just wanted

[5:02:28] Trustee Fast: to bring it to the attention of trusting the work you

[5:02:35] Trustee Luckham: know i'm satisfied with that if that's what

[5:02:37] Trustee Luckham: what you want to do but it strikes me that we have a continuing education list so that we can

[5:02:43] Trustee Luckham: recognize uh items that trustees have asked to have advanced to council and that gives executive

[5:02:50] Trustee Luckham: committee the opportunity to prioritize those in collaboration with staff with the work that we're

[5:02:55] Trustee Luckham: doing and um and makes it fair and uh fair and transparent to all about uh particular issues

[5:03:04] Trustee Luckham: getting advanced accordingly and I would just use as a counter as another example

[5:03:09] Trustee Luckham: as the Coast Guard coming to Council to talk about marine spill response and so

[5:03:14] Trustee Luckham: all of these things take up time at Council and we have to figure out how

[5:03:17] Trustee Luckham: we're going to manage those in the future without creating conflicts in

[5:03:22] Trustee Luckham: areas of interest that trustees have I would like to see this on the continuing

[5:03:26] Trustee Luckham: education list and then indeed they can come to us as a recommendation that that

[5:03:31] Trustee Luckham: should be advanced to council sooner than something else. That's my rationale, and I'll let it lie

[5:03:38] Trustee Luckham: there and move on if we don't want to make a motion. Thanks.

[5:03:44] Trustee Luckham: All right. Thank you. So then that

[5:03:48] Trustee Luckham: brings us to the work program review and amendment of current work program that's done in advance of

[5:03:52] Trustee Luckham: the meeting. So unless there's any questions with respect to that, then we'll just receive that for

[5:03:59] Trustee Luckham: for information.

[5:03:59] Trustee Luckham: Any questions on that item?

[5:04:04] Trustee Luckham: Okay, then I think at this juncture,

[5:04:07] Trustee Luckham: we're gonna go in-camera.

[5:04:08] Trustee Luckham: And so I'm presuming that the two late items

[5:04:13] Trustee Luckham: in-camera there, are they captured in the language

[5:04:16] Trustee Luckham: of the motion to go in-camera, CAO Hudson-Pillar?

[5:04:20] Voice 4: I believe they are.

[5:04:23] Trustee Luckham: Can I get that motion, please?

[5:04:26] Trustee Fast: I'll move that the meeting be closed to the public

[5:04:29] Trustee Fast: subject to sections 91A and J

[5:04:32] Trustee Fast: of the community charter in order to consider matters related to personal information about

[5:04:37] Trustee Fast: an identifiable individual who holds a position as an officer of the honest trust and information

[5:04:41] Trustee Fast: that is prohibited or information that if it were presented in a document would be prohibited

[5:04:46] Trustee Fast: from disclosure under section 21 of the freedom of information and protection of privacy act

[5:04:51] Trustee Fast: and that staff attend the meeting all

[5:04:57] Trustee Luckham: right moved and seconded trustee rogers thank you

[5:04:59] Trustee Luckham: and so then i'll call the vote all those in favor that carries now i may i blew it uh yesterday at

[5:05:08] Trustee Luckham: the salt spring meeting and i didn't close this meeting and open up another meeting um lori are

[5:05:13] Trustee Luckham: we staying in this meeting or are we going into another zoom meeting no

[5:05:17] Voice 2: we're going to stay in

[5:05:18] Voice 2: this zoom meeting i see our attendees left and i'll just lock the uh webinar so that nobody else

[5:05:24] Voice 2: can get in the doors and

[5:05:26] Trustee Fast: if you don't

[5:05:27] Trustee Luckham: mind you'll

[5:05:29] Voice 2: turn off the

[5:05:30] Trustee Luckham: live streaming and let's just have a

[5:05:34] Trustee Luckham: five-minute recess and that will come back at 2 16 okay and then we'll get through this in-camera stuff