North Pender Island Local Trust Committee community information meeting, March 25, 2021

[0:00:06] Trustee Patrick: looks like everything is up and running i think it's so some people are still coming

[0:00:10] Trustee Patrick: in so i'm

[0:00:11] Trustee Patrick: just going to give it a moment to stand by a moment we'll open the meeting just a second

[0:00:14] Trustee McConchie: i'll just post this on the facebook forum all

[0:00:37] Trustee Patrick: right i think it looks like the system is ready

[0:00:39] Trustee Patrick: so trustees ready yes all right well good morning i'd really like to call this meeting of the north

[0:00:46] Trustee Patrick: pender local trust committee to order uh this meeting is being recorded and also live streamed

[0:00:53] Trustee Patrick: I'm going to begin, as always, to acknowledge how fortunate we are to be gathering today in locations all across the traditional territories of the Coast Salish people.

[0:01:03] Trustee Patrick: I'm Laura Patrick, elected on Salt Spring Island and chair of this local trust committee, and I'm joined today with Trustee Deb Morrison.

[0:01:13] Trustee Patrick: Good morning, Deb, and Trustee Ben McConkie. Good morning, Ben.

[0:01:17] Trustee Patrick: them. Together, we make up your North Pender Island Local Trust Committee. This meeting is

[0:01:22] Trustee Patrick: an official forum for your local trust committee to make decisions about land use planning matters

[0:01:26] Trustee Patrick: and discuss relevant business. I also want to add that this is a place of employment, despite the

[0:01:33] Trustee Patrick: fact that some of our staff may be coming from their own homes, they do have the right to a safe

[0:01:37] Trustee Patrick: and respectful workplace. We're grateful for the ability to have the electronic meeting.

[0:01:42] Trustee Patrick: Trustees, staff, and the public don't have to travel, and we're honoring the provincial health

[0:01:46] Trustee Patrick: health orders during the pandemic. We appreciate your understanding and assistance as this is an

[0:01:51] Trustee Patrick: electronic meeting and we sometimes have technical difficulties and we'll do what we can to overcome

[0:01:57] Trustee Patrick: them if they occur. We've muted everyone's microphones and I will review how the town

[0:02:02] Trustee Patrick: hall will work in a few moments. We have some staff joining us today. We have Maple Hung,

[0:02:09] Trustee Patrick: our office administrator. Thank you, Maple, for making this meeting run smoothly. We have Shannon

[0:02:14] Trustee Patrick: brayford our minute taker good morning shannon and we have our regional planning manager robert

[0:02:19] Trustee Patrick: kojima morning robert and we have our planner island planner uh kim stockville good morning

[0:02:25] Trustee Patrick: kim so we have an agenda before us are there any additions or corrections or changes we need to

[0:02:32] Trustee Patrick: make to the agenda we had the one request from michael sketch on his rezoning application

[0:02:41] Trustee Patrick: application uh trustees how do you do you wish to address that this meeting or reschedule in a

[0:02:49] Trustee Patrick: future meeting

[0:02:52] Trustee McConchie: i'd be happy to hear mr sketch's uh submission if we have the only issue of course

[0:02:58] Trustee McConchie: is our hard time stop at one o'clock today for a meeting so

[0:03:03] Trustee Patrick: should we add it then to new business

[0:03:04] Trustee Patrick: is that what you'd prefer for

[0:03:07] Trustee McConchie: me that would work for our schedule um it just uh we have a lot to

[0:03:11] Trustee McConchie: cover today but thank

[0:03:13] Trustee Patrick: you so why don't we make it 15.4 under new business great

[0:03:16] Trustee McConchie: thank you and

[0:03:20] Trustee Patrick: i

[0:03:20] Trustee Morrison (probable): also just wanted to verify that 15.3 is where we are talking about the helicopter right

[0:03:28] Trustee Patrick: yes we can

[0:03:30] Trustee Patrick: yep thank you all right any other questions or changes can we approve the agenda as amended

[0:03:37] Trustee Patrick: through general consent yes yeah

[0:03:39] Trustee Patrick: thank you very much uh so this is our opportunity for

[0:03:43] Trustee Patrick: reports trustees who'd like to go first I

[0:03:47] Trustee Morrison (probable): can go first if you want sure um we had trust council

[0:03:52] Trustee Morrison (probable): recently um it was not as I wish it would have been put it that way um while not willing to rant

[0:04:02] Trustee Morrison (probable): at a local trust committee meeting about the lack of support I felt for important motions um and

[0:04:08] Trustee Morrison (probable): important sort of directions um and also the support for other things that i felt i think

[0:04:14] Trustee Morrison (probable): it's just inconsistent rationalizing is what i was frustrated by honestly um so please feel free

[0:04:22] Trustee Morrison (probable): to have a look at trust council if you're um go ahead and look at the recordings of it it's

[0:04:28] Trustee Morrison (probable): probably really worthwhile to see um there are a lot of things that potentially will impact

[0:04:34] Trustee Morrison (probable): have how the island's trust goes forward in the future and the june meeting is really important

[0:04:39] Trustee Morrison (probable): so i encourage people on the island to really like take a look at the trust council package

[0:04:44] Trustee Morrison (probable): as it comes out in june because there's a bunch of bylaw amendments that will be suggested for

[0:04:48] Trustee Morrison (probable): the trust programs committee and i really would like to hear our community's thoughts on that

[0:04:52] Trustee Morrison (probable): um so thank you for that and and please don't just email us please email the trust as well

[0:04:59] Trustee Morrison (probable): when you're emailing in comments about it because we want to make sure those are on record

[0:05:03] Trustee Morrison (probable): Thank you.

[0:05:04] Trustee Morrison (probable): And then last thing, I know I've been really difficult to get a hold of.

[0:05:08] Trustee Morrison (probable): I've had some family, some health issues and some family issues.

[0:05:12] Trustee Morrison (probable): So I apologize for that.

[0:05:13] Trustee Morrison (probable): And I am working through the backlog of communication.

[0:05:19] Trustee Patrick: Thank you, Deb.

[0:05:21] Trustee Patrick: Trustee McAfee.

[0:05:22] Trustee McConchie: Well, Trustee Morrison, we sure hope you're feeling better.

[0:05:25] Trustee McConchie: And thanks for working so hard for the island here.

[0:05:28] Trustee McConchie: So I'm sorry to hear that.

[0:05:31] Trustee McConchie: So my trustee report, I'm not even sure how this will be recorded in the minutes.

[0:05:35] Trustee McConchie: But it's just a reflection on, as a trustee, our community really needs to work on communication between neighbors.

[0:05:46] Trustee McConchie: And as I've noticed, as the two years have gone on as trustee here on North Pender, I find myself often in the middle of between disputes between neighbors, often kind of a mediator, babysitter type.

[0:06:01] Trustee McConchie: And I just want to, in my trustee report, take the opportunity to remind people that certainly you have rights on your property. You have the right to disrupt your neighbor. You have the right to make your neighborhood not an enjoyable place.

[0:06:19] Trustee McConchie: But is it a good thing to do? Is this an appropriate thing to do? I'm not sure. And I've noticed in the past three weeks, I find myself in the middle as trustee of neighbor disputes. And I'm wondering if we can figure out ways to alleviate that because it ultimately costs the taxpayers money when the government is forced to play babysitter for neighbor disputes.

[0:06:48] Trustee McConchie: disputes um so my hope is as a trustee to try and encourage people to have a dialogue and i'm and i

[0:06:55] Trustee McConchie: honestly i'm not quite sure what the solution is other than to have like neighborhood block parties

[0:07:03] Trustee McConchie: or concerts or something once this covid thing is done because right now i i really wish uh during

[0:07:10] Trustee McConchie: this stressful time of covid people would take the opportunity to talk to each other to work things

[0:07:16] Trustee McConchie: things out to try and not involve the government as much because it'll make for a better island

[0:07:21] Trustee McConchie: experience and lastly I just wanted to add that I really appreciate all of the work that's gone

[0:07:28] Trustee McConchie: into this land use bylaw review there's a lot of material to cover and I really appreciate all the

[0:07:33] Trustee McConchie: feedback we get particularly when that feedback is not negative based so often just to let the

[0:07:41] Trustee McConchie: public know, we'll get emails to the trust committee that are basically complaints. And

[0:07:47] Trustee McConchie: that's fine. You know, I complain, I understand. But what's really helpful to us is what is your

[0:07:54] Trustee McConchie: solution? What positive change can you make to your complaint? What do you think we should do

[0:08:00] Trustee McConchie: about it? More often in our correspondence, we receive general negative comments that I don't

[0:08:07] Trustee McConchie: like this well it's really helpful if you're writing the trust committee is to provide

[0:08:12] Trustee McConchie: solutions for us to consider those are the emails i really put good thought into especially when

[0:08:17] Trustee McConchie: it's well thought out and positive solutions are put forward so i just wanted to mention those two

[0:08:23] Trustee McConchie: experiences i'm not sure how they're going to go in the minutes but thanks very much chair patrick

[0:08:27] Trustee McConchie: for taking the time to let me record here

[0:08:29] Trustee Patrick: no thank you very much for both of you and your

[0:08:32] Trustee Patrick: dedicated work to the communities and sort of following on your themes i think it is the

[0:08:39] Trustee Patrick: pandemic and social media and all of these things that are just i think we're all tired and um and

[0:08:44] Trustee Patrick: people need to be aware that you know why we do this work and you know that we're doing this

[0:08:51] Trustee Patrick: because we deeply care about the communities that we're in and i too i facebook there's

[0:08:57] Trustee Patrick: just because i know many of you do read the facebook pages and see that there's quotes that

[0:09:02] Trustee Patrick: that have been taken terribly out of context on me

[0:09:05] Trustee Patrick: as a person who has spent my career

[0:09:07] Trustee Patrick: as an environmental professional.

[0:09:09] Trustee Patrick: These are really alarming to see things being twisted

[0:09:12] Trustee Patrick: and saying I'm anti-environment.

[0:09:14] Trustee Patrick: I have always understood the mandate of the trust

[0:09:17] Trustee Patrick: to mean I have a responsibility to the environment

[0:09:21] Trustee Patrick: and the constituency, not either or.

[0:09:24] Trustee Patrick: And this is what makes the Islands Trust so different

[0:09:27] Trustee Patrick: from every other local government in BC

[0:09:31] Trustee Patrick: see is we have a statutory and legal obligation to the environment in addition to all of our other

[0:09:37] Trustee Patrick: obligations so i understand that and um so thank you and now it's your turn to talk so this is our

[0:09:45] Trustee Patrick: town hall we are post the um short-term vacation rental um bylaws so even though they're on the

[0:09:53] Trustee Patrick: agenda today we cannot hear any new information on that so i will um stop you from speaking if

[0:09:59] Trustee Patrick: that's what you had intended to talk about today um also sorry i just need to get my notes up here

[0:10:08] Trustee Patrick: it's very important that you direct your comments to the local trust committee not to the audience

[0:10:14] Trustee Patrick: and staff and speak about issues not people i will shut you down it's also we need you to be clear

[0:10:22] Trustee Patrick: concise and respectful respectful to your trustees respectful to each other so please

[0:10:30] Trustee Patrick: keep those things in mind i am not going to run a timer because i have i do respect hearing from

[0:10:37] Trustee Patrick: you but if you are carrying on i will ask you to to to summarize and especially for repeating

[0:10:43] Trustee Patrick: your point so please be cognizant of that and and we're here to listen what do you have to say

[0:10:49] Trustee Patrick: is important and we want to hear you so with that if you do want to speak to us today there is a

[0:10:56] Trustee Patrick: hand raise function at the at the bottom if you have called in it is star nine to hand raise i

[0:11:04] Trustee Patrick: always have to ask maple because i can't remember you're correct here patrick thank you i will put

[0:11:08] Trustee Patrick: that in my script so i remember to say that next time so star nine if you're on the phone

[0:11:12] Trustee Patrick: and um and maple will activate uh your your thing uh your microphone so i see uh dale henning has

[0:11:19] Trustee Patrick: his hand up dale if you take yourself off mute uh

[0:11:25] Voice 11: good morning good

[0:11:26] Trustee Patrick: morning um

[0:11:27] Voice 11: this addressed uh

[0:11:29] Voice 11: i have a few items to cover um during the ltc meeting of february 25 uh there was a uh

[0:11:37] Voice 11: uh in relation to proposed bylaw number 222 um for the stvr project okay

[0:11:45] Trustee Patrick: we can't dale we can't

[0:11:47] Trustee Patrick: talk about the bylaws for the short-term vacation rentals during the town hall today

[0:11:54] Voice 11: i want to follow up on what what i had asked at the previous meeting i haven't heard anything back

[0:12:00] Voice 11: and if i can't talk about it how am i supposed to gather information of the status of what i would

[0:12:06] Voice 11: what's asked at the other meeting

[0:12:07] Voice 11: and I haven't heard anything back from them.

[0:12:09] Voice 11: So

[0:12:10] Trustee Patrick: how are we

[0:12:10] Voice 11: supposed to gather information

[0:12:12] Voice 11: and keep current?

[0:12:13] Trustee Patrick: We, if that was the public hearing, if I am correct,

[0:12:17] Trustee Patrick: we will be, we have that record in front of us today

[0:12:21] Trustee Patrick: as trustees and we'll be considering those questions

[0:12:23] Trustee Patrick: and the issues that were raised up until now

[0:12:27] Trustee Patrick: in our deliberations on those bylaws.

[0:12:30] Trustee Patrick: So those are part of the record and we have that before us.

[0:12:39] Voice 11: okay this

[0:12:40] Trustee Patrick: is just it is post-public hearing and that's uh this is just it's an important

[0:12:44] Trustee Patrick: aspect

[0:12:44] Voice 11: of our government so then so then what i asked during the meeting about about that

[0:12:49] Voice 11: uh uh that was changing the use of the words may and should over to shall will or must

[0:12:54] Voice 11: how do i know if that's going to be implemented we'll

[0:12:57] Trustee Patrick: be discussing today on those that is on

[0:12:59] Trustee Patrick: the agenda today so stay tuned and see how our account like i said we have that record in front

[0:13:04] Trustee Patrick: of us as trustees and we're obligated to consider those things and we will be potentially discussing

[0:13:10] Trustee Patrick: that when we have um well

[0:13:11] Voice 11: that's why i thought that at the town hall i could discuss i could

[0:13:15] Voice 11: bring this point up because it was on the agenda for today

[0:13:17] Trustee Patrick: um i'm sorry we're post-public hearing

[0:13:20] Trustee Patrick: and as i said at the beginning we cannot accept any more information on the short-term vacation

[0:13:24] Trustee Patrick: around so dale please respect that that is uh that is by the local government act and um i know but

[0:13:30] Trustee Patrick: but

[0:13:30] Voice 11: I'm not asking for any additional information on it.

[0:13:32] Voice 11: Anyway, we'll scrap that one then.

[0:13:35] Voice 11: At the meeting on the previous meeting on February 25,

[0:13:41] Voice 11: a member of the public made an attempt

[0:13:42] Voice 11: to address the local trust committee.

[0:13:46] Voice 11: And this was on the subject of James Island Parkland.

[0:13:50] Voice 11: And the member of the public was not permitted to speak.

[0:13:55] Voice 11: However, I do want to make the local trust committee aware

[0:13:58] Voice 11: aware that the member of the public that wanted to speak about the history of Parkland on James

[0:14:06] Voice 11: Island during that LTC meeting, he spoke and that was in September 5 of 2019, which was item number

[0:14:15] Voice 11: 17 on the agenda at that time. And I just wanted to make the trustees aware that blocking this

[0:14:22] Voice 11: member of the public from speaking had, in my opinion, minimal impact on his ability to deliver

[0:14:27] Voice 11: his well-researched and detailed history of Parkland on James Island. I'm not looking for

[0:14:33] Voice 11: any further comments or trustees' comments at this time. During a September 5, 2019 meeting,

[0:14:44] Voice 11: item number 12.5, NP2019-96, there was a zoning application, which was

[0:14:55] Voice 11: it was unanimously denied because the zoning application was to rezone residential property

[0:15:02] Voice 11: to allow industrial shipping containers to be used as accessory buildings on the site of

[0:15:09] Voice 11: residential property for storage of personal property. As I've indicated, the application

[0:15:14] Voice 11: was denied. On March 3rd of this year, I went past the property and I see that there are still

[0:15:22] Voice 11: still six industrial shipping containers on the said property, and a fence has been installed in

[0:15:28] Voice 11: what I feel is a feeble attempt to hide the six industrial shipping containers. A driveway has

[0:15:34] Voice 11: been constructed which is not compliant in relation to installation of a culvert to redirect

[0:15:39] Voice 11: rainwater and avoid erosion. My question is, has there been a change in zoning status to allow the

[0:15:46] Voice 11: industrial shipping containers to remain on this residential property? A simple yes or no

[0:15:52] Voice 11: reply is all that I'm requesting. There's no need to offer any explanation as to why the applicable

[0:15:57] Voice 11: bylaws have never been enforced.

[0:16:00] Trustee Patrick: I believe there's an application for rezoning for that property if

[0:16:04] Trustee Patrick: I'm correct.

[0:16:05] Voice 11: Okay fine thank you. Relating to the current agenda item number 11.2 Andy Nowak

[0:16:12] Voice 11: re-helipad and 15.3 aeronautics regulations transport Canada. As a holder of a Canadian

[0:16:18] Voice 11: private pilot's license, I contacted the technical team lead flight operations, civil aviation,

[0:16:24] Voice 11: transport Canada, government of Canada, and confirmed that Canadian aviation regulations,

[0:16:29] Voice 11: subpart one, is applicable to aerodromes and covers markers and markings, wind direction

[0:16:35] Voice 11: indicator, lighting prohibitions, and fire prevention. The full text of this regulation

[0:16:40] Voice 11: can be found at Justice Canada Regulations SOR-96-433 Full Text-301-01. However, it should

[0:16:50] Voice 11: be noted that the property in question is not an aerodrome. An aerodrome is defined the proper name

[0:16:57] Voice 11: for an airport which processes commercial flights. The property in question is not in the build-up

[0:17:03] Voice 11: area. It's not in the city. It's not in the town. It is on private property in a rural area. And as

[0:17:08] Voice 11: As such, the Canadian aviation regulations clearly do not impose any restrictions or

[0:17:15] Voice 11: special requirements with respect to the operations of the associated private helipad.

[0:17:22] Voice 11: It should also be noted that should the local trust committee and trustees wish to dabble

[0:17:27] Voice 11: in Canadian aviation rules and regulations, then their actions may have a very significant

[0:17:33] Voice 11: negative impact on the operation of a private helipad here on Pender Island, which is used by

[0:17:40] Voice 11: the BC Air Ambulance to efficiently provide air transportation services to hospitals for Pender

[0:17:47] Voice 11: Island residents requiring urgent medical attention. I'm not looking for any comment on

[0:17:53] Voice 11: this at this time. Thank you. On January 30th, I sent

[0:17:58] Voice 11: an email to Chair Patrick,

[0:18:01] Voice 11: Trustee Morrison,

[0:18:02] Voice 11: and chair Patrick

[0:18:03] Trustee McConchie: just a moment

[0:18:04] Trustee Patrick: just a moment Dale I'm sorry Trustee McConkie yeah

[0:18:08] Trustee McConchie: so Dale I

[0:18:09] Trustee McConchie: really appreciate your comments today I'm having trouble following the gamut of different topics

[0:18:15] Trustee McConchie: and I see that I've never received no correspondence to our local trust committee from

[0:18:20] Trustee McConchie: you so it'd be really beneficial if you were able to write this in an email and submit it to us for

[0:18:25] Trustee McConchie: for us to process in the appropriate amount of time.

[0:18:29] Voice 11: Yeah, well, I didn't have time to do that.

[0:18:32] Voice 11: Sorry, that's what the town hall was for.

[0:18:34] Voice 11: However, here's one where

[0:18:35] Voice 1: I did do that.

[0:18:36] Voice 1: I just, excuse me.

[0:18:37] Voice 11: On January 30th, 2021, I

[0:18:40] Voice 1: sent an email to Chair Patrick,

[0:18:41] Voice 11: Trustee Morrison, Trustee McConkie and Planner Kuchina.

[0:18:45] Trustee McConchie: Just a moment, Dale, sorry.

[0:18:46] Trustee McConchie: Sorry, I just really wish, Dale,

[0:18:49] Trustee McConchie: you would be respectful during our meetings.

[0:18:51] Trustee McConchie: Now I've asked you politely,

[0:18:54] Trustee McConchie: a appropriate way to submit information i have also stated that i'm not following you on a lot

[0:19:01] Trustee McConchie: of issues so you want to communicate to us because we make decisions i'm making a friendly suggestion

[0:19:07] Trustee McConchie: to you that you email the local trust committee uh your information and i appreciate if you'd be

[0:19:13] Trustee McConchie: respectful when you speak to the trust committee thank you thank

[0:19:17] Voice 11: you okay here's one where i have

[0:19:20] Voice 11: have complied. On January 30th of 2021, I sent an email to Chair Patrick, Trustees Morrison and

[0:19:26] Voice 11: McConkie and Planner Kojima in relation to the approval for an STVR on North Pender during the

[0:19:32] Voice 11: January 28th LTC meeting. The approval completely ignored all health aspects in relation to COVID-19

[0:19:40] Voice 11: pandemic. I received a reply from Trustee McConkie to which I replied stating that he did not answer

[0:19:48] Voice 11: my questions about SDVRs and issues relating to the pandemic, to which Trustee McConkie replied,

[0:19:55] Voice 11: accusing me of making a slanderous comment and indicating that all emails to public officials

[0:20:01] Voice 11: are subject to the Freedom of Information Act, and that it is like writing to a newspaper.

[0:20:05] Voice 11: So I did take Trustee McConkie's suggestion, and I copied our email chain to Jack Knox at

[0:20:12] Voice 11: at the Times, colonists.

[0:20:13] Voice 11: I replied to Trustee McConkie at 10.43 a.m.

[0:20:17] Voice 11: indicating that I never made a comment

[0:20:20] Voice 11: as the sentence had a question mark at the end

[0:20:22] Voice 11: indicating it was a question

[0:20:24] Voice 11: and I was trying to obtain information.

[0:20:26] Voice 11: Trustee

[0:20:27] Trustee McConchie: McConkie replied back at 9

[0:20:29] Voice 11: .11 p.m.

[0:20:30] Voice 11: that he had sent out communication for legal review.

[0:20:33] Voice 7: So my question is,

[0:20:35] Voice 11: what is the status of the legal review

[0:20:38] Voice 11: and your brief and to the point comment, please.

[0:20:40] Voice 11: Thank you.

[0:20:41] Voice 11: Can we, can we, can we go

[0:20:42] Trustee McConchie: in a border, please?

[0:20:44] Trustee Patrick: For your, your comments. But I, we're not going to address that,

[0:20:48] Trustee Patrick: that conversation at this time.

[0:20:53] Trustee Patrick: So

[0:20:54] Voice 11: it's still, so trustee McConkie has sent this,

[0:20:58] Voice 11: our email chain to legal review for review, but you can't.

[0:21:03] Trustee Patrick: I'm not

[0:21:03] Trustee Patrick: going to, I'm like I said, I will look into this conversation.

[0:21:07] Trustee Patrick: I think I'm off outside of this, this meeting.

[0:21:11] Trustee Patrick: So Dale and

[0:21:13] Trustee McConchie: Chair Patrick to

[0:21:17] Trustee Patrick: the next speaker, please.

[0:21:19] Trustee Patrick: Dale,

[0:21:20] Trustee McConchie: do you have anything that's active

[0:21:21] Trustee Patrick: on this agenda today?

[0:21:22] Trustee Patrick: Yes.

[0:21:23] Voice 11: No, I have no further items.

[0:21:26] Voice 11: Thank you very much.

[0:21:27] Trustee Patrick: All right, thank you Dale.

[0:21:28] Trustee McConchie: Chair Patrick, can I make one more point of order?

[0:21:30] Trustee McConchie: Can you please remind the members of the public

[0:21:33] Trustee McConchie: to ask themselves, are my comments being helpful right now?

[0:21:37] Trustee McConchie: Am I listening to the requests of the local trust committee?

[0:21:40] Trustee McConchie: because it is not it makes for poor governance if we have members of the public badgering trustees

[0:21:46] Trustee McConchie: like dale just did so i i can you please remind the uh people members of the public just to be

[0:21:53] Trustee McConchie: respectful speak speak kindly and not be accusatory in their comments i'm happy to answer all the

[0:21:59] Trustee McConchie: queries and i suggested to dale a few emails i'd be happy to respond to the like 20 different things

[0:22:05] Trustee McConchie: he mentioned today okay thank

[0:22:07] Trustee Patrick: you very much and yes respect respect respect please i know um

[0:22:14] Trustee Patrick: it's so important so next we have michael sketch michael uh

[0:22:24] Voice 1: can you hear me yes

[0:22:26] Voice 1: i have two points if i may on this a general subject of amendments to the land use bylaw

[0:22:32] Voice 1: law. And I think there are solutions in each point associated with each point. Trustees,

[0:22:40] Voice 1: two categories of land use bylaw and regulation amendments have been mentioned in LTC meetings,

[0:22:46] Voice 1: but I don't think they're moving forward. The first will be needed soon because sewer pipe

[0:22:51] Voice 1: upgrade work is planned for Magic Lake. In a 2012 water main replacement project, excavated

[0:22:59] Voice 1: roadwork soil was dumped inappropriately on Pender, first in a steep oceanfront ravine on a

[0:23:06] Voice 1: herbaceous DPA, and later on prime agricultural land in the ALR. There was no soil deposit by

[0:23:14] Voice 1: law to check the subcontractor work, and there is none today. Equally important, the excavated

[0:23:21] Voice 1: road surfacing material should have been taken to an appropriate zone, crushed, and stored as fill

[0:23:27] Voice 1: for the top layer when the road was resurfaced.

[0:23:30] Voice 1: Instead, it was first stored on a parcel near the Magic Lake subdivision.

[0:23:35] Voice 1: Anecdotally, the material was then disposed of on pander.

[0:23:39] Voice 1: There was no land zoned for the purpose, preferably close to Magic Lake worksite,

[0:23:45] Voice 1: and there's none today.

[0:23:47] Voice 1: The upcoming infrastructure project needs better land use forethought,

[0:23:52] Voice 1: and that's coming up in the next, I should think, six months.

[0:23:55] Voice 1: The second category of LUB amendments is implementation of directive trust policies.

[0:24:02] Voice 1: These are the heart of preserve and protect, but trust area policies are toothless if not implemented in LTC regulation.

[0:24:11] Voice 1: When I raised the topic several months ago, staff observed that both OCP and LUB bylaws had been reviewed by the Trust Executive Committee and therefore are consistent with trust policies.

[0:24:24] Voice 1: In principle, yes, but Trust Council's implementation policy, that's 1.1.3.1 in the Trust Policy Manual, requires that each LTC is responsible for directive policy implementation.

[0:24:40] Voice 1: That sounds like a chicken and egg circle, but if each LTC does implement directive policies in their land use bylaw, there will be regulation to limit the probability of destructive land use.

[0:24:53] Voice 1: Trust Council's policy 1.3.1 is unambiguous. North Pender has the means and opportunity

[0:25:01] Voice 1: to correct the many omissions of preserve and protect trust area policy in our land use by law.

[0:25:08] Voice 1: Thank you.

[0:25:10] Trustee Patrick: Thank you, Michael. Anyone else? I see there's a, I think it's George.

[0:25:20] Trustee Patrick: George, if you take yourself off mute.

[0:25:24] Voice 8: Can you hear me? Yes.

[0:25:26] Voice 8: Well, good morning.

[0:25:27] Voice 8: um i hope my comments will be viewed and taken as respectful and constructive and hopefully positive

[0:25:39] Voice 8: thank

[0:25:40] Trustee Patrick: you i

[0:25:41] Voice 8: my wife and i recently what i'm having trouble with the chair patrick

[0:25:47] Voice 8: is the non-verbal disdainful response i appear to be seeing so i just want to tell you that that's

[0:25:56] Voice 8: challenging me just a little bit. But my wife and I recently wrote to you outlining a little bit

[0:26:03] Voice 8: about what we do, and I think some of you may know what we do. We run a small farm here,

[0:26:09] Voice 8: and we've been doing that now for about 15 years. I've been involved in farming my entire life.

[0:26:19] Voice 8: We've been hesitant to take part in the community hearings because, as Ben so rightly put earlier,

[0:26:29] Voice 8: They seem to devolve into personal attacks between people.

[0:26:34] Voice 8: And the ideas and opinions that some of us have, whether they're informed or not, are spun and turned on us in many ways.

[0:26:45] Voice 8: So we've been very hesitant to get involved.

[0:26:48] Voice 8: Very, very hesitant.

[0:26:50] Voice 8: It's just, there's no prize for it.

[0:26:53] Voice 8: I don't even know why I'm talking with you today, except I'm deeply, deeply concerned.

[0:26:58] Voice 8: concerned I'm deeply concerned for the way the island is approaching these land use issues and

[0:27:04] Voice 8: the land use bylaw the the animosity the antagonism the aggressiveness the assertiveness the

[0:27:11] Voice 8: the uninformed opinionate opinions deeply deeply disturbing that's not why I'm talking with you

[0:27:20] Voice 8: I'm very concerned though you asked for some solutions my issue is the industrial complex

[0:27:26] Voice 8: complex, that in our view, the trust has been trying to get to Port Wash for the past decade.

[0:27:32] Voice 8: This is not something that you personally are charged with. This is coming straight out of

[0:27:36] Voice 8: the trust for over 10 years. You know, when Braden applied for his TUP, we supported him.

[0:27:44] Voice 8: He was a young guy. He had a truck. He had a couple pieces of equipment. He was trying to

[0:27:50] Voice 8: make a living. We support that. We don't care whether it's in Magic Lake or next door to us,

[0:27:55] Voice 8: us, frankly. We'll support him. We do talk to our neighbors, by the way. But over the past couple of

[0:28:05] Voice 8: years, we've seen a horrendous increase in the traffic coming by our farm. We can no longer

[0:28:11] Voice 8: converse on the farm between eight and five in the day. Usually it starts about 6.30, often ends

[0:28:17] Voice 8: about 5.30. And Sunday mornings between 6.30 and nine, there's usually a few trucks going by

[0:28:23] Voice 8: because that's when they move equipment because it doesn't bother people on the roads. It's a good

[0:28:27] Voice 8: time to do it. We appreciate that. But what I heard in the last meeting on the industrial regulations

[0:28:37] Voice 8: really, really deeply shook me. We now want to move everything right next door to us. Now maybe

[0:28:47] Voice 8: it's away from everybody else, but it's right next door to us. And that means something to us.

[0:28:53] Voice 8: you wanted some suggestions. I have three at this time. I will put them in writing and I will

[0:29:00] Voice 8: continue to put things in writing for you. There should be no forced move of the cement plant from

[0:29:08] Voice 8: where it is to right across the road from me, which is where it will go. The road won't take

[0:29:16] Voice 8: it without a full rebuild. We have spent literally tens of thousands of dollars draining our property.

[0:29:23] Voice 8: The water runs down off that hillside, hits the clay layer, and then pops up through the gravel

[0:29:30] Voice 8: on our property. The topography where you want to put the cement plant is no different. Number two,

[0:29:41] Voice 8: there should not be unlimited industrial use on any industrial lot. While I get troubled with a

[0:29:50] Voice 8: hundred page OCP and all the bylaws, the fact that some of the industrial zoned lots have

[0:29:57] Voice 8: have limitations on what they can do that where the sub

[0:30:00] Voice 8: of discussion, debate, dialogue, and hopefully consensus and agreement at some point in time

[0:30:05] Voice 8: is important. To simply erase those and say they can do anything they want as long as it's

[0:30:13] Voice 8: classified industrial on that property wipes away the input that people have had over the past

[0:30:19] Voice 8: decades. I don't think that's appropriate. And number three, the notion of separating industrial

[0:30:27] Voice 8: waste from residential waste and then forcing the industrial waste out to the industrial complex in

[0:30:33] Voice 8: Port Washington is, in our view, wrong-headed. If that's what you wish to do, I think you should put

[0:30:40] Voice 8: the residential waste management in the center of Magic Lake because that will limit the amount of

[0:30:46] Voice 8: traffic necessary to get residential waste to a residential waste collection site. We think it is

[0:30:54] Voice 8: is completely wrongheaded. We've told this to the previous trustees and we were shut down

[0:31:00] Voice 8: summarily and very disrespectfully. And we, we turtled, we returned to our farm and we went

[0:31:07] Voice 8: back to work. Why did I start getting involved again? As a trust counsel, you have been very

[0:31:14] Voice 8: effective in engaging the community, sometimes positively and sometimes not. But you know

[0:31:21] Voice 8: something the only people who ever get criticized are people who do things so i hope you'll take my

[0:31:28] Voice 8: thoughts into account thank you thank

[0:31:31] Trustee Patrick: you very much george thank

[0:31:33] Voice 8: you george see

[0:31:35] Trustee Patrick: we have amanda

[0:31:46] Voice 3: make a judgment from somebody's facial expression but anyway never mind that

[0:31:51] Voice 3: i will keep it on track

[0:31:53] Voice 3: so i will agree with andy that i um do not want to see more helicopter traffic over the island

[0:32:01] Voice 3: and climate crisis and gas use and as a private helicopter I think that's inappropriate

[0:32:09] Voice 3: so I just wanted to add my voice to Andy's to say a resounding no to that and I would just say that

[0:32:20] Voice 3: regarding the industrial land use nobody wants it beside them and so I feel for all of our

[0:32:30] Voice 3: trustees and uh trying to figure out what to do about that um and otherwise uh thank you for your

[0:32:40] Voice 3: time and attention to caring for our island i appreciate all the work that you um all do thank

[0:32:45] Voice 3: you very much thank

[0:32:48] Trustee Patrick: you very much manda anyone else that wishes to address us today i see there's

[0:32:54] Trustee Patrick: a lisa yes

[0:32:58] Voice 9: can you hear me okay yes

[0:33:00] Trustee Patrick: we can lisa okay

[0:33:01] Voice 9: great um non-facial expression expert

[0:33:04] Voice 9: expert also in the house so I won't say anything about that but I did want to say that a couple of

[0:33:09] Voice 9: things just a quick suggestion perhaps there seems to be from some of the meetings that I have

[0:33:15] Voice 9: attended it seems that some people are finding that maybe email is a barrier or there's you know

[0:33:22] Voice 9: that you're inaccessible there's some sort of perception that you may be less accessible than

[0:33:26] Voice 9: I think that you are in reality and so I'm just wondering because I come from a background of

[0:33:32] Voice 9: educational technology and so for me we always consider of course access is huge for anyone and

[0:33:40] Voice 9: so being sort of in this virtual space of course you would be available by mail but I'm just a

[0:33:46] Voice 9: simple solution might be for you to consider additional access points so through your role

[0:33:53] Voice 9: you may have access to things like OneDrive or Google Docs or something along those lines that

[0:33:59] Voice 9: that could be used collaboratively?

[0:34:00] Voice 9: No, you're shaking your head.

[0:34:02] Voice 9: There's maybe audio files that people could submit

[0:34:05] Voice 9: or I don't know, I'm just, there's certainly solutions

[0:34:08] Voice 9: that are out there that you might wanna offer.

[0:34:10] Voice 9: The forum is clearly a toxic culture, I would say,

[0:34:15] Voice 9: and that's unfortunate, but it's not probably gonna be

[0:34:18] Voice 9: the best place for you to have those comments placed.

[0:34:22] Voice 9: And so just a quick suggestion

[0:34:24] Voice 9: that maybe there's other mechanisms

[0:34:26] Voice 9: that you could implement.

[0:34:28] Trustee Patrick: Thank you very much, Lisa.

[0:34:31] Trustee Morrison (probable): Yeah, and if I can just make a quick comment.

[0:34:33] Trustee Morrison (probable): There is an issue about digital sources of collaboration being in Canada,

[0:34:40] Trustee Morrison (probable): housed in Canada, that we're restricted to, and that's why we can't use

[0:34:43] Trustee Morrison (probable): the collaborative platform.

[0:34:45] Trustee Morrison (probable): I have asked.

[0:34:48] Trustee Morrison (probable): So that's a deep personal frustration.

[0:34:51] Trustee Morrison (probable): For local folks, and it has been troubling over the last couple of weeks

[0:34:56] Trustee Morrison (probable): just because of my own personal situation but I find like people who text me on my number and just

[0:35:01] Trustee Morrison (probable): say hey can I have a call it's the easiest because then I can figure out a time to call them back

[0:35:04] Trustee Morrison (probable): that fits in in the regular flow of life and that's been really productive for people to just

[0:35:09] Trustee Morrison (probable): reach out and okay

[0:35:11] Voice 9: make sure you put parameters around that anyway yeah

[0:35:14] Trustee McConchie: if

[0:35:15] Voice 9: I can that could become

[0:35:16] Voice 9: unhealthy pretty quick

[0:35:17] Trustee McConchie: Lisa I appreciate your comments thank you I think what a lot of people

[0:35:22] Trustee McConchie: don't realize perhaps is that being a trustee is actually a full-time job um there's full-time

[0:35:28] Trustee McConchie: attention to do this job and i and it does not pay a living salary uh that's not a complaint

[0:35:34] Trustee McConchie: that's i'm happy to do public service uh but you're you're right there are ways of communication

[0:35:39] Trustee McConchie: that we could certainly improve on it's it's simply a matter of time allocation uh for myself

[0:35:45] Trustee McConchie: self uh but uh i i have a facebook live thing that i do i'm active on facebook i reply to all

[0:35:52] Trustee McConchie: my emails i have a um you know a twitter account i had you know i have the whole gamut so i but i

[0:35:57] Trustee McConchie: i'll look into your suggestion of the other uh other possible methods i like that idea of a voice

[0:36:03] Trustee McConchie: recording so yes because i i do want to recognize like as a performer myself like i'm a musician

[0:36:08] Trustee McConchie: like you get nervous when you speak it in public um i really appreciated george's comments because

[0:36:13] Trustee McConchie: he was calm he was very respectful very measured and he was you could tell he was you know it takes

[0:36:19] Trustee McConchie: a lot of energy to do this right and it's kind of scary for people or not so that voice technology

[0:36:25] Trustee McConchie: thing is a great thing that i'll look into i think

[0:36:27] Voice 9: that's a good

[0:36:28] Trustee McConchie: suggestion probably a bigger

[0:36:29] Voice 9: conversation about your servers and where they're housed whoever is actually looking at the

[0:36:33] Voice 9: infrastructure of your tech and so probably the trust um there's somewhere in there like where

[0:36:39] Voice 9: are you housing it because with that i'm in a post-secondary institution there are certainly

[0:36:43] Voice 9: ways that you can house data within canadian servers um for for similar costs so just uh

[0:36:50] Voice 9: something that is probably beyond this committee but something to explore um for lots of different

[0:36:55] Voice 9: accessibility and equity um reasons to make that easier yeah lisa

[0:37:00] Trustee Morrison (probable): i ask that you shoot me an email

[0:37:03] Trustee Morrison (probable): with that that i can forward on to the tech folks um in the trust because it has been in a longer

[0:37:08] Trustee Morrison (probable): issue in the trust more broadly

[0:37:10] Voice 9: absolutely thank you well

[0:37:13] Trustee Patrick: i can the pandemic kicked us all into

[0:37:15] Trustee Patrick: having to work in a far better way in the virtual world um and uh i think we're we're making we're

[0:37:22] Trustee Patrick: making strides and we have a lot further to go yeah so

[0:37:26] Trustee Patrick: thank you all right is there anyone else

[0:37:30] Trustee Patrick: that wishes to address us today not seeing any so i really want to thank you for your comments and

[0:37:44] Trustee Patrick: And as always, you can reach out to the trustees individually or you can send it to southinfo at islandstrust.bc.ca and staff will share it back with us as well.

[0:37:58] Trustee Patrick: So please always reach out to us because we want to hear from you.

[0:38:04] Trustee Patrick: Okay, moving back to our agenda.

[0:38:08] Trustee Patrick: agenda we have minutes from the february 25th meeting for adoption page four is there any

[0:38:16] Trustee Patrick: corrections or additions to the minutes not

[0:38:21] Trustee McConchie: for me okay

[0:38:22] Trustee Patrick: not seeing any can we approve through

[0:38:23] Trustee Patrick: general consent yes we do have the public hearing record from february 25th that's here for our

[0:38:32] Trustee Patrick: receipt and we have then moving on to our the follow-up action list of on page 14 of the agenda

[0:38:40] Trustee Patrick: Agenda Package. Are there any questions of the follow-up action list or anything that staff wish to bring to our attention?

[0:38:46] Trustee Patrick: Not seeing any questions there, we'll move on. We have two pieces of correspondence that's here for information as we'll address those.

[0:39:09] Trustee Patrick: I think they relate to other items, unless trustees have any desire.

[0:39:15] Trustee Patrick: Yeah,

[0:39:16] Trustee McConchie: I'll just address the correspondence from Mr. Sketch.

[0:39:20] Trustee McConchie: I appreciated Mr. Sketch's apology and thank him very much for recognizing that, you know, there's a code of conduct that we have with trustees and I realized it was accidental.

[0:39:32] Trustee McConchie: But thank you very much, Michael, for taking the time to apologize to the local trust committee and I appreciate that.

[0:39:38] Trustee McConchie: Thank

[0:39:39] Trustee Patrick: you very much.

[0:39:40] Trustee Patrick: And we'll address that like 11.2 will be discussed later in the agenda.

[0:39:46] Trustee Patrick: So now that brings us to 12.1, which is Development Permit 2020.3 and the staff report on page 18.

[0:39:55] Trustee Patrick: And I see Planner Stockdale is all ready to go. So Planner Stockdale, over to you.

[0:40:00] Planner Stockdill (probable): Good morning. This is an application for Combination Development Permit and Development Variance Permit.

[0:40:06] Planner Stockdill (probable): The DP application is retroactive measures for the protection of the sensitive woodland ecosystem and also construction management of the proposal of removing a portion of an existing deck that leads down to the foreshore area.

[0:40:25] Planner Stockdill (probable): The DVP application is to consider legalizing the siting of the non-conforming existing stairway structure.

[0:40:33] Planner Stockdill (probable): The subject stairway was constructed in 2016 to replace an existing staircase that had been in place for decades.

[0:40:45] Planner Stockdill (probable): The reconstruction was undertaken by a contractor and they generally followed the previous route of the old stairs.

[0:40:55] Planner Stockdill (probable): The owner relied on the contractor to obtain all necessary permits.

[0:41:00] Planner Stockdill (probable): However, the development permit was not applied for when they were initiating construction in 2016.

[0:41:09] Planner Stockdill (probable): So the property owner has now applied for the DP and also the DVP.

[0:41:14] Planner Stockdill (probable): So I'm just going to quickly speak to the development variance permit first and then go into the details of the DP.

[0:41:21] Planner Stockdill (probable): Staff requested a survey of the siting of the staircase, which you can see here on the screen.

[0:41:29] Planner Stockdill (probable): there are the survey revealed three non-conformities the first one is the setback

[0:41:38] Planner Stockdill (probable): it's three meters from the interior lot line there's a section here and also the lower

[0:41:44] Planner Stockdill (probable): landing section that's within that three meter setback the second one is the width of the stair

[0:41:50] Planner Stockdill (probable): There are five as indicated here, and they exceed the 1.2 meter with requirements. In addition, the lower portion here.

[0:42:05] Planner Stockdill (probable): It was built actually on the neighboring property. And so the current the property owners for this property are proposing to reduce take that portion out

[0:42:17] Planner Stockdill (probable): to remove that encroachment on the neighboring lot.

[0:42:23] Planner Stockdill (probable): So there is a DVP for the LTC to consider,

[0:42:27] Planner Stockdill (probable): and that's to legalize the width of these five structures here

[0:42:31] Planner Stockdill (probable): and also legalize the siting of the encroachment of the three meters

[0:42:36] Planner Stockdill (probable): into the interior side lot line.

[0:42:38] Planner Stockdill (probable): It was concluded by the owner, neighbor, and staff

[0:42:41] Planner Stockdill (probable): that the reduction in size of the lower deck, which is right down here,

[0:42:44] Planner Stockdill (probable): and the variance would be least costly and least impactful to the sensitive ecosystem and slope

[0:42:51] Planner Stockdill (probable): stability. And even the biologist report that was supplied for the DP also supported that rationale.

[0:43:03] Planner Stockdill (probable): Now flipping to the development permit, I'm just going to scroll up here. The applicant has

[0:43:10] Planner Stockdill (probable): has provided a biologist report to support the development

[0:43:15] Planner Stockdill (probable): or to satisfy the requirements of the development permit.

[0:43:19] Planner Stockdill (probable): This report makes recommendations for,

[0:43:22] Planner Stockdill (probable): it says the construction management,

[0:43:24] Planner Stockdill (probable): but it's almost the deconstruction management.

[0:43:25] Planner Stockdill (probable): It's for the removal of this portion here on the lower deck.

[0:43:29] Planner Stockdill (probable): Also provides information and recommendations

[0:43:33] Planner Stockdill (probable): for restoration in terms of plant, recommended planting,

[0:43:37] Planner Stockdill (probable): and also some requirements around monitoring and these are all included in the adult development

[0:43:44] Planner Stockdill (probable): permit the impact assessment states that in 2016 when the original stairs does not appear to have

[0:43:53] Planner Stockdill (probable): contributed significantly to topsoil erosion or caused additional damage to the ecology of the

[0:43:59] Planner Stockdill (probable): woodland dp and that most of the stairs and landings are constructed constructed several

[0:44:04] Planner Stockdill (probable): several feet above the ground surface, allowing adequate light for the herbaceous and low shrub

[0:44:09] Planner Stockdill (probable): plant growth. So as mentioned, there are a number of measures for protection of the DP area

[0:44:16] Planner Stockdill (probable): that have been included into the draft DP, which is attached for the LPC's consideration.

[0:44:27] Planner Stockdill (probable): Let's see here. So the rationale for the DP is that the objectives and specific guidelines of

[0:44:34] Planner Stockdill (probable): DPA have been met. All relevant recommendations from the biologist report have actually been

[0:44:39] Planner Stockdill (probable): removed and included in the draft development permits and also implementing and monitoring

[0:44:46] Planner Stockdill (probable): conditions are also included in the draft DP. In terms of the proposed variances, the applicant

[0:44:53] Planner Stockdill (probable): has agreed to reduce the lower deck structure to address the encroachment on the neighboring

[0:44:58] Planner Stockdill (probable): And I believe that a neighboring property owner has also included a letter of support for this application.

[0:45:07] Planner Stockdill (probable): Granting the variances is supported by the biologist reports and that relocating the stairway to comply with step X and landings would actually be more damaging than just leaving them in place.

[0:45:20] Planner Stockdill (probable): And as

[0:45:21] Planner Stockdill (probable): mentioned, there was a notification to surrounding neighbors in terms of the variance.

[0:45:27] Planner Stockdill (probable): So there are two recommendations for the LTC to consider.

[0:45:33] Planner Stockdill (probable): I'll just bring those back up here.

[0:45:35] Planner Stockdill (probable): The first one is issuance of the development permit

[0:45:38] Planner Stockdill (probable): and the second is issuance

[0:45:40] Planner Stockdill (probable): of the development variance permit.

[0:45:46] Trustee Patrick: Thank you very much, trustees.

[0:45:48] Trustee Patrick: Questions?

[0:45:52] Trustee McConchie: Yeah, I have a couple of quick questions.

[0:45:56] Trustee McConchie: I have the usual kind of comment I'd like to make

[0:45:59] Trustee McConchie: to my local trust committee.

[0:46:01] Trustee McConchie: just because the public's listening um i'm not sure the role of the trustee in this particular

[0:46:06] Trustee McConchie: circumstance the way the system is set up um because here here's how i see the application

[0:46:11] Trustee McConchie: um it's from what i understand it's built already so the the if it's built already

[0:46:18] Trustee McConchie: and then tearing it down will cause more damage to the environment right so what other option do

[0:46:26] Trustee McConchie: do we have? Like, this is this to me is sort of one of those things that should just be in the

[0:46:31] Trustee McConchie: checkbox. Unless we actually believe as a trust committee, you know, you can't go ahead and build

[0:46:39] Trustee McConchie: something in a DP area. And if you do, we tear it down. But we but it'll cause more environmental

[0:46:43] Trustee McConchie: damage. So do you get what I'm saying? We're sort of in this cycle. And and in some ways,

[0:46:49] Trustee McConchie: it might be more efficient to like, create the little checklist, have the biologist report,

[0:46:54] Trustee McConchie: and then the trust committee can get on with other work do you know what i mean i

[0:46:59] Trustee Patrick: i do but

[0:47:00] Trustee Patrick: we don't have development permit discretion is i mean we we don't get to give that to staff

[0:47:07] Trustee Patrick: a municipality does but i don't trust doesn't we're asking for that amendment to the act

[0:47:12] Trustee Patrick: until then

[0:47:13] Trustee Morrison (probable): and i i understand that on one front but in this case i actually think that this permit

[0:47:18] Trustee Morrison (probable): is very similar to the one we had last year two years ago on razor point um and i have some

[0:47:25] Trustee Morrison (probable): questions uh about it

[0:47:26] Trustee Morrison (probable): that i think are concerning a need to be raised

[0:47:30] Trustee Patrick: any other questions uh trustee

[0:47:33] Trustee Patrick: mccarthy or well

[0:47:34] Trustee McConchie: no i i that's just kind of how i as i read the report those were my initial things

[0:47:38] Trustee McConchie: so that's why i'm interested to know trustee morrison what your thoughts were uh plant

[0:47:41] Trustee Patrick: planner stockdale had her hand raised for a second

[0:47:43] Planner Stockdill (probable): yeah and i'm filling in for planner

[0:47:45] Planner Stockdill (probable): testimony i see he's away today um so i haven't had any discussions with the applicant and i'm

[0:47:50] Planner Stockdill (probable): not sure actually good point um i'm not

[0:47:54] Planner Stockdill (probable): sure if maple if you're able to see if the applicants are

[0:47:58] Planner Stockdill (probable): in the um yes

[0:48:00] Voice 13: uh planner stockdale uh uh the applicant steve horland is here i'm gonna move

[0:48:06] Voice 13: him over to the panel

[0:48:07] Trustee Patrick: thank you for reminding me i apologize for not giving the applicant

[0:48:10] Trustee Patrick: into an opportunity to speak.

[0:48:19] Trustee Morrison (probable): Steve, can you unmute yourself?

[0:48:31] Voice 10: Can you hear me?

[0:48:32] Trustee Patrick: Yes, thank you,

[0:48:33] Trustee Patrick: Steve. I apologize for not giving you opportunity. Is there anything you wish to add?

[0:48:38] Voice 10: Not really. I

[0:48:40] Voice 10: mean, just that it's already been stated the stairs were already there when we bought the

[0:48:46] Voice 10: property they were rotting in in need of repair and you know we hired a contractor

[0:48:55] Voice 10: who essentially rebuilt them some maybe all footings were replaced

[0:49:01] Voice 10: but we really didn't have any choice we couldn't use them safely the way they were so

[0:49:10] Voice 10: So we didn't feel like we were doing anything wrong

[0:49:15] Voice 10: or that contributed the rules,

[0:49:18] Voice 10: but we've learned quite a lot through this process.

[0:49:22] Voice 10: And, you know, we're highly motivated

[0:49:25] Voice 10: to maintain the integrity of the bank

[0:49:28] Voice 10: and minimize any erosion.

[0:49:30] Voice 10: So some of the recommendations by the biologists

[0:49:37] Voice 10: have already been implemented.

[0:49:39] Voice 10: It's we've already planted, you know, Douglas fir trees on the bank in an effort to protect the bank from any further erosion and we'll continue to maintain it.

[0:49:54] Voice 10: So we don't want to cause damage and certainly that was in our account.

[0:50:00] Trustee Patrick: Thank you very much, Steve.

[0:50:02] Trustee Patrick: Trustees may have questions for you or but thank you.

[0:50:07] Trustee Patrick: Trustee Morrison.

[0:50:08] Trustee Patrick: and yeah

[0:50:10] Trustee Morrison (probable): so i think the challenge we face is with things like this that are you know much older you

[0:50:18] Trustee Morrison (probable): know the original stairs being much older and that idea being replaced so i think that it's a little

[0:50:25] Trustee Morrison (probable): bit different than what we had seen before in that sense um but i also want to kind of acknowledge

[0:50:35] Trustee Morrison (probable): that we're not just you know planning for this one moment we're kind of planning for the long

[0:50:40] Trustee Morrison (probable): long term. And the, I guess the landing is what concerns me the most, I can see the dilemma that

[0:50:48] Trustee Morrison (probable): is faced with the platforms in this situation, it's very steep. And like the way the platforms

[0:50:54] Trustee Morrison (probable): are structured, I understand why that's being done. In that case, I still, you know, it's

[0:51:00] Trustee Morrison (probable): unfortunate that the platforms are built, I think it's going to be exceptionally expensive to rebuild

[0:51:04] Trustee Morrison (probable): build them in a different way which is always a dilemma um and i agree that it probably is not

[0:51:10] Trustee Morrison (probable): good to have a bunch of people standing on the woodland zone doing the rebuild um having said

[0:51:17] Trustee Morrison (probable): that i i also am struggling with the variance for things that are clearly stated in the bylaws and

[0:51:25] Trustee Morrison (probable): and we're running into this and unfortunately for um steve like it's it's about contractors

[0:51:31] Trustee Morrison (probable): like in a contractor's understanding and knowing the rules clearly and abiding by them so and i've

[0:51:39] Trustee Morrison (probable): talked to lots of the different contractors on the island about this like we and we're working

[0:51:45] Trustee Morrison (probable): on that as a dilemma in the trust of getting the contractors to be more knowledgeable so that this

[0:51:51] Trustee Morrison (probable): type of thing won't go by anymore right so that there won't be a way for the contractor to say

[0:51:57] Trustee Morrison (probable): they honestly don't know. So I'm in a little bit of a dilemma about the landing in particular

[0:52:04] Trustee Morrison (probable): because the landing even with it remaining in where it is and I saw the report that you know

[0:52:11] Trustee Morrison (probable): the planner put together it still contravenes the existing bylaw. It's still only 0.5 I think

[0:52:18] Trustee Morrison (probable): it ends up being like half a meter off the property line and while that might not be a

[0:52:24] Trustee Morrison (probable): problem for the current property owner on the neighbor what about the next neighbor right and so

[0:52:30] Trustee Morrison (probable): like the reason we have spacing for those things is sort of that long-term keeping things open

[0:52:37] Trustee Morrison (probable): um like more rural feeling again we also have problems with lots that are like you know historic

[0:52:45] Trustee Morrison (probable): subdivision into small linear lots like this because then we get these boundary problems

[0:52:51] Trustee Morrison (probable): where we're really tight against each other magic lake has that some other locations around the

[0:52:55] Trustee Morrison (probable): island have that so uh i'm a little bit torn on like creating you know no landing at the bottom

[0:53:04] Trustee Morrison (probable): and changing the very bottom part of the stairs so that they flow down and are further away from

[0:53:10] Trustee Morrison (probable): the property line and leaving landings um but without phil here i'm a little bit unsure what

[0:53:17] Trustee Morrison (probable): to do around that like in terms of having a conversation with the planner about what's

[0:53:21] Trustee Morrison (probable): possible um but robert's here right and kim um so i don't know i'm just i'm very concerned about not

[0:53:30] Trustee Morrison (probable): so much the current situation in terms of the current applicant or the current neighbor but

[0:53:35] Trustee Morrison (probable): the long-term situation because like there are multiple historic issues around these types of

[0:53:41] Trustee Morrison (probable): like very close to lot line issues and i you know that's the current one right kim

[0:53:46] Trustee Morrison (probable): the um and it's going to be cut back which basically just a turn at that bottom

[0:53:52] Trustee Morrison (probable): it is what's being proposed here and then current variance um and i'm wondering about like you know

[0:54:00] Trustee Morrison (probable): what would it be to actually take it back like 20 feet up the stairs and turn it so that you're

[0:54:07] Trustee Morrison (probable): you're well away from the law line.

[0:54:08] Trustee Morrison (probable): So thoughts, I'm happy to hear from the applicant on this

[0:54:11] Trustee Morrison (probable): or Robert or whomever.

[0:54:15] Voice 5: Go ahead, sorry.

[0:54:16] Voice 5: Yeah, I mean, that's,

[0:54:17] Voice 5: so that's one of the variance applications, right?

[0:54:20] Voice 5: So yeah, the

[0:54:20] Voice 5: LTC could just say, you know,

[0:54:22] Voice 5: to the variance it's completely discretionary

[0:54:23] Voice 5: at least for that portion and permit the landings above.

[0:54:29] Voice 5: You know, the property owner would then need to come back,

[0:54:32] Voice 5: look at their options and come back.

[0:54:35] Voice 5: like can they build then um access to the foreshore or to the beach um cited you know legally from

[0:54:47] Voice 5: the setback and then they would need a development permit application to do that work

[0:54:52] Voice 5: because they'll be doing work you know additional they'll be doing more further work than what would

[0:54:57] Voice 5: be authorized in this permit um i guess the other thing about the neighbors yep it's always the

[0:55:03] Voice 5: a concern with the variance, right, is its impact on the neighbors, both existing neighbors and the

[0:55:09] Voice 5: future neighbors. It's the one thing you could say is that a future purchaser of the adjacent

[0:55:14] Voice 5: property, it would be there, right? It would be there when they buy the property.

[0:55:25] Voice 10: Or Steve, do you want to add anything?

[0:55:27] Trustee McConchie: Yeah, I was just going to let the applicant speak.

[0:55:29] Trustee McConchie: Yeah.

[0:55:29] Voice 10: Well, I guess my comment would be to move the stairs into compliance. You know,

[0:55:38] Voice 10: if you look at landing E, that would seem like a logical location to turn in the other direction.

[0:55:49] Voice 10: Unfortunately, the problem in that area is that it's completely eroded. It's washed out. There's

[0:55:56] Voice 10: There's no, well, I don't know how far down

[0:55:59] Voice 10: you'd have to go to find a stable location

[0:56:01] Voice 10: to put in a footing.

[0:56:03] Voice 10: Certainly you wouldn't be doing any damage

[0:56:05] Voice 10: because there's nothing growing there anyways.

[0:56:09] Voice 10: But this is the problem with these banks

[0:56:12] Voice 10: is that if they erode to that point,

[0:56:17] Voice 10: then there's no coming back.

[0:56:19] Voice 10: There's no coming back to plant other species.

[0:56:23] Voice 10: DC. And in our defense, this is generally the location of the original stairs. So

[0:56:31] Trustee Morrison (probable): we're

[0:56:33] Voice 10: being held responsible for the location.

[0:56:35] Trustee Morrison (probable): Yeah, no, I see that.

[0:56:36] Voice 10: Yeah. It wasn't that size.

[0:56:40] Voice 10: We did increase the size. And that was our biggest error, I think.

[0:56:47] Trustee McConchie: Yeah. Thanks very

[0:56:48] Trustee McConchie: much, Steve. Well, I mean, so I grew up across the bay. I grew up in Port Browning there.

[0:56:53] Trustee McConchie: They're my, my parents' houses just right across from you guys. And I,

[0:56:56] Trustee McConchie: and I saw the changes, right. That happened. And,

[0:56:59] Trustee McConchie: and you weren't a part of that, but I mean,

[0:57:01] Trustee McConchie: it used to be like nothing there. And then a bunch of houses went up and,

[0:57:04] Trustee McConchie: and then those stairs went down and, you know,

[0:57:07] Trustee McConchie: cause people like to access the beach and this was all done years ago before

[0:57:10] Trustee McConchie: the trust really got pretty serious about DP DPAs. And, you know,

[0:57:14] Trustee McConchie: because the point is, is like, we want,

[0:57:16] Trustee McConchie: there's parts of the Island that we want to protect that are really sensitive.

[0:57:19] Trustee McConchie: And that was an area where there was lots of birds and lots of wildlife

[0:57:22] Trustee McConchie: life activity i used to go over there and crab trap and you know and things change um and we're

[0:57:27] Trustee McConchie: getting kind of a handle on it but you're certainly not responsible for for what happened um what i

[0:57:32] Trustee McConchie: really appreciated about this application was the attempts to remediate you know the bank you

[0:57:37] Trustee McConchie: planted i think 12 uh saplings of uh coastal douglas fir if i'm not mistaken we planted

[0:57:45] Voice 10: 15 yes

[0:57:46] Trustee McConchie: 15 yeah and and so i mean at this point you know trustee morrison i'm sort of like okay well

[0:57:51] Trustee McConchie: all you know the applicants are going through all the hoops the checklist is off um we're certainly

[0:57:57] Trustee McConchie: not approving a new construction of a bunch of stairs the stairs exist right already and they're

[0:58:04] Trustee McConchie: just trying to make it uh and they're doing everything they can to remediate it so you know

[0:58:08] Trustee McConchie: i i'm in support of the application mainly because i'm not i'm not super clear on uh maybe you can

[0:58:15] Trustee McConchie: help elaborate trustee morrison just about this issue with the neighbors like um i i mean what

[0:58:20] Trustee McConchie: What, why, how could, how could that be quite a negative thing?

[0:58:23] Trustee McConchie: I'm not quite clear on that. Like maybe you can explain that to me.

[0:58:28] Trustee Morrison (probable): Well, just the idea that, you know,

[0:58:30] Trustee Morrison (probable): you're infringing on the idea of spacing and if we're talking about rural

[0:58:34] Trustee Morrison (probable): character and having spacing between neighbors,

[0:58:36] Trustee Morrison (probable): this is definitely starting to impinge on that spacing.

[0:58:40] Trustee Morrison (probable): So that's where we start to, but it's, you know,

[0:58:43] Trustee Morrison (probable): I hear the issues that this is like older build that, you know, is it,

[0:58:48] Trustee Morrison (probable): and this is different.

[0:58:49] Trustee Morrison (probable): this is where the difference exists for the other one is these stairs are really a replacement set

[0:58:56] Trustee Morrison (probable): of stairs for something that rotted in place that was there for a long time before that

[0:59:00] Trustee Morrison (probable): the question that we always have to ask as trustees is how old is so old that we're just

[0:59:06] Trustee Morrison (probable): going to you know quote unquote kind of grandfather like you know or at what point do we say you know

[0:59:14] Trustee Morrison (probable): there were decisions made in the past that weren't good decisions and we actually need to go back

[0:59:18] Trustee Morrison (probable): to like the you know the the principle of what the dps were really for i don't think that this

[0:59:27] Trustee Morrison (probable): necessarily impinges on the dp necessarily um the the photos i wasn't able to get at the site

[0:59:33] Trustee Morrison (probable): given my issues this few weeks but the photos are very clear about um you know that this isn't an

[0:59:40] Trustee Morrison (probable): area at all where trees have been cut down where there's been just like mass clearing on the front

[0:59:45] Trustee Morrison (probable): and there's destruction of banks so that is like speaks really in favor and of this

[0:59:50] Trustee Morrison (probable): and this application um and this the way the stairs are constructed they actually

[0:59:55] Trustee Morrison (probable): aren't inhibiting like the biologist report says they're not inhibiting the the

[1:00:00] Trustee Morrison (probable): herbaceous growth underneath which is actually also really good so um from that perspective i

[1:00:06] Trustee Morrison (probable): feel like we're not the dp is fine to me the variance is the question just from the perspective

[1:00:12] Trustee Morrison (probable): of like longer-term spacing like issues between properties and i hear what robert's saying about

[1:00:17] Trustee Morrison (probable): yeah okay at some point you buy the property next door you see that it's close to yours

[1:00:22] Trustee Morrison (probable): but what why like why is that like the okay thing that we're going to be okay with in the long term

[1:00:28] Trustee Morrison (probable): um so i think um and so i'm generally in favor of this it is helpful steve to know like what

[1:00:36] Trustee Morrison (probable): the challenges are with just pulling straight down from e um because that would have been my

[1:00:42] Trustee Morrison (probable): suggestion for sure is to pull like more directly down so you're fully within your property from

[1:00:47] Trustee Morrison (probable): platform e um and so like the the disruption like finding the footings and whatnot i'm

[1:00:58] Trustee Morrison (probable): I'm wondering about, would it be possible to delay this application, not make a decision on it until

[1:01:05] Trustee Morrison (probable): next meeting, and actually just have somebody explore what the option is for looking at the

[1:01:12] Trustee Morrison (probable): footings for pulling it straight down for me? I think that would be my request. I'm not against

[1:01:17] Trustee Morrison (probable): this proposal. I just feel uncomfortable saying yes to a decision that's going to have a platform

[1:01:23] Trustee Morrison (probable): farm right next to another neighbor sure

[1:01:26] Voice 10: i'll just make two comments about about that request

[1:01:30] Voice 10: one is that the neighboring property uh already has their own uh stairway to the beach and you

[1:01:39] Voice 10: know as it happens it's a the stairways are are probably i haven't measured it they're probably

[1:01:46] Voice 10: about 50 or 60 feet apart. So the spacing from that perspective I don't think is an issue.

[1:01:56] Voice 10: And then as far as running a stairway down from E, sure I've got you know my crew building

[1:02:06] Voice 10: our house on site now and I can certainly have our builder go down and have a look at it and

[1:02:11] Voice 10: give me his opinion as to whether he thinks he could get footings uh into that area if they would

[1:02:18] Voice 10: be stable and and i think that's that's no problem i have no problem with that you know if you wanted

[1:02:24] Voice 10: me to do that i would do that so yeah

[1:02:27] Trustee Morrison (probable): so that's my suggestion just from the point of view of like

[1:02:31] Trustee Morrison (probable): then we we don't have to make you have a new application for a separate thing or anything

[1:02:35] Trustee Morrison (probable): like that it's just the same application we just delay it or defer it or whatever the legal

[1:02:40] Trustee Morrison (probable): languages um and then you come back with some knowledge about that and we make a decision um

[1:02:45] Trustee Morrison (probable): and like i'm leaning in favor of this application but i would really love it

[1:02:49] Trustee Morrison (probable): if it was further away from the law line kim um

[1:02:53] Planner Stockdill (probable): so if the applicant were to um

[1:02:58] Planner Stockdill (probable): go back and get uh information from their contractor in terms of eeg and then going

[1:03:03] Planner Stockdill (probable): down to the foreshore somewhere in the middle of the lot um i would imagine you'd also want

[1:03:08] Planner Stockdill (probable): comments you know a paragraph or two from my biologist because from a sensitive ecosystem

[1:03:12] Planner Stockdill (probable): point of view you'd want to comments related to those new footing locations and if it would have

[1:03:19] Planner Stockdill (probable): a further impact on that slope as well that's something that the LTC may want to consider I

[1:03:25] Planner Stockdill (probable): would recommend if you are asking the applicant to gather more information be very specific for

[1:03:31] Planner Stockdill (probable): the information you're looking for.

[1:03:33] Trustee Morrison (probable): Thank you other questions thoughts?

[1:03:37] Trustee McConchie: No I mean it's up to

[1:03:38] Trustee McConchie: to you, Trustee Morrison, if you want to defer the,

[1:03:40] Trustee McConchie: make a motion to defer and then request more information.

[1:03:43] Trustee McConchie: I mean, that's one of the alternatives in the staff report.

[1:03:46] Trustee Patrick: Correct, it's the alternative at the bottom of page 25

[1:03:49] Trustee Patrick: to be specific about what it is you're requesting

[1:03:52] Trustee Patrick: for additional information.

[1:03:54] Trustee Morrison (probable): Yeah, so Steve, do you have any other comments

[1:03:57] Trustee Morrison (probable): before we go ahead?

[1:04:00] Voice 10: Well, sure, just that you specify,

[1:04:04] Voice 10: as the other councillor had mentioned,

[1:04:07] Voice 10: what exact information you want um you know and the easiest thing for me to do is just to have

[1:04:13] Voice 10: dan go down and have a look and see if he thinks he can build footings down there

[1:04:18] Voice 10: and then give you that information and you can make your decision from there yeah

[1:04:24] Trustee Morrison (probable): and i think

[1:04:25] Trustee Morrison (probable): my request would be that if if it is possible like if they say yes it is possible then just uh uh

[1:04:32] Trustee Morrison (probable): So I really think the biologist is going to be pretty straightforward what's needed, just like an email or note or like something in writing from them saying that, you know, because they've been on site, they can probably give you a very simple email saying that there's, you know, no negative impacts to that site.

[1:04:53] Voice 10: Yeah, I'm sure I can contact the biologist and just ask him that question. He knows the site well enough.

[1:05:00] Trustee Morrison (probable): okay so i would ask that the north pender island local trust committee um

[1:05:05] Trustee Morrison (probable): okay the north pender island local trust committee request the applicant submit

[1:05:14] Trustee Morrison (probable): to the island's trust information about alternative sighting um potential

[1:05:21] Trustee Morrison (probable): and biologist comments on the new site for the lower landing stairs

[1:05:26] Trustee McConchie: okay i'll second the motion

[1:05:31] Trustee Patrick: Thank you. I'm going to give Shannon a moment to capture that motion and to read it back while

[1:05:41] Voice 14: she's, okay, please.

[1:05:43] Voice 14: The North Pender Island Local Trust Committee requests that the applicant submit to the Islands Trust information about alternative sighting potential and biologist comments on the new site for the lower landing stairs. Thank you.

[1:05:55] Trustee Patrick: Sounds good. Great. Is there any discussion on this motion?

[1:05:58] Trustee Patrick: And just

[1:05:59] Trustee McConchie: so from my understanding from this motion, Trustee Morrison, you just want other alternatives, like so the way that the staff has presented the report and the way that the applicants presented the report, you're feeling like, hey, have you guys really checked out all the different environmental alternatives to this?

[1:06:13] Trustee Morrison (probable): Yeah, and

[1:06:14] Trustee Morrison (probable): it's not even so much the environmental variant issue to me, it's really that structural issue of pulling it off the lot line.

[1:06:22] Trustee Patrick: Okay.

[1:06:22] Trustee Patrick: It's the variance that's of concern.

[1:06:26] Trustee Patrick: Correct.

[1:06:26] Trustee Patrick: Yeah.

[1:06:27] Voice 10: And I'll just make one more comment before finishing. And this did come up as a suggestion

[1:06:34] Voice 10: from Phil prior to the submission of the application. And I did discuss it with the

[1:06:43] Voice 10: biologist when he was on site. So he'll know exactly what I'm talking about. You know, the

[1:06:48] Voice 10: the question was not particularly deep in the sense that we looked at the area and I let him

[1:06:58] Voice 10: by saying, you know, look, I really don't think we can get secure footings in this area, so I'd

[1:07:04] Voice 10: rather not do that. And he said, well, I don't want to see any further, you know, biological

[1:07:10] Voice 10: damage. So he went along with that. Whether he has a different opinion, if we approach it

[1:07:17] Voice 10: differently i don't know okay i

[1:07:20] Trustee Patrick: appreciate that steve any other uh debate uh trustees on this

[1:07:24] Trustee Patrick: otherwise i'll call the vote all those in favor and that is caring so thank you steve and we'll

[1:07:31] Trustee Patrick: talk to you again in the future here thank you for being here today that's helpful thank you

[1:07:36] Trustee Patrick: the next application is a development variance permit uh so

[1:07:43] Trustee McConchie: uh chair patrick uh just to let you

[1:07:45] Trustee McConchie: you know, I'm in a conflict of interest on this particular application. So I need to recuse myself

[1:07:49] Trustee McConchie: from the meeting. So you guys can still maintain quorum and continue. So I'm going to leave the

[1:07:56] Trustee McConchie: room, meaning I'm literally going to go downstairs in my Zoom meeting. So like, as if we were in a

[1:08:00] Trustee McConchie: public office, I'd leave the community hall or wherever we were, I'm going to go downstairs.

[1:08:06] Trustee Patrick: Okay. And we'll text you, bring your phone. We'll text you when we're done.

[1:08:10] Trustee McConchie: Thank you.

[1:08:11] Trustee McConchie: okay

[1:08:17] Trustee Patrick: so uh this is item 12.2 development variance permit mcdonald page 63 the agenda package and

[1:08:25] Trustee Patrick: planner stock bill thank

[1:08:27] Planner Stockdill (probable): you chair patrick uh the purpose of this report is to address a

[1:08:32] Planner Stockdill (probable): request for a development variance permit the variances or are for height and to add a second

[1:08:40] Planner Stockdill (probable): to have a second storey for a proposed accessory building.

[1:08:45] Planner Stockdill (probable): The current land use bylaw for North Pender

[1:08:48] Planner Stockdill (probable): requires that an accessory building or structure

[1:08:51] Planner Stockdill (probable): not exceed 4.6 meters in height and must be just one storey.

[1:08:57] Planner Stockdill (probable): And the proposed building has a height of 6.7 meters

[1:09:02] Planner Stockdill (probable): and is proposed to have two storeys.

[1:09:05] Planner Stockdill (probable): The lower level would be a workshop

[1:09:08] Planner Stockdill (probable): and the upper level includes a garage for an over-height, a recreational vehicle, a studio space, and a covered outdoor area.

[1:09:18] Planner Stockdill (probable): The building will not have internal stairs, nor will it have plumbing.

[1:09:23] Planner Stockdill (probable): In the location where the accessory building will be located is here on the site plan.

[1:09:31] Planner Stockdill (probable): Currently there's an accessory garage and shed located in that area,

[1:09:35] Planner Stockdill (probable): but the applicant has confirmed that these will be removed if the variance is approved.

[1:09:41] Planner Stockdill (probable): The property, this area here is relatively flat and that's where the majority of the existing

[1:09:48] Planner Stockdill (probable): buildings are located and then it does, there's a slope down to Harbour Hill Drive here so that's

[1:09:55] Planner Stockdill (probable): why they're hoping for the location of the century building in that spot there. Let's go down. So

[1:10:04] Planner Stockdill (probable): So this is a drawing of the accessory building.

[1:10:08] Planner Stockdill (probable): You can see that it's built on a slope.

[1:10:12] Planner Stockdill (probable): This is the upper area and this is the garage area

[1:10:16] Planner Stockdill (probable): and then the lower workshop below.

[1:10:19] Planner Stockdill (probable): Let me just confirm that.

[1:10:21] Planner Stockdill (probable): Yeah, the workshop is on the lower portion.

[1:10:25] Planner Stockdill (probable): So the impacts on neighboring properties

[1:10:28] Planner Stockdill (probable): are relatively minimal as the height would be no greater

[1:10:33] Planner Stockdill (probable): than the construction of the building.

[1:10:34] Planner Stockdill (probable): as a single story sited further north on the level portion of the property and that's referring to

[1:10:41] Planner Stockdill (probable): this section here. The design of the building also it has a reduced footprint relative to the

[1:10:51] Planner Stockdill (probable): same floor area if it was built as just a one single story building and also tree and vegetation

[1:10:58] Planner Stockdill (probable): Vegetation removal will be limited to just smaller trees

[1:11:02] Planner Stockdill (probable): and further minimize given that the site

[1:11:05] Planner Stockdill (probable): is also previously disturbed site.

[1:11:08] Planner Stockdill (probable): It's, as I mentioned, a location of a garage

[1:11:10] Planner Stockdill (probable): and I believe in a shed.

[1:11:12] Planner Stockdill (probable): Variances, the variance permit has been circulated

[1:11:15] Planner Stockdill (probable): to neighbors and we have received no submissions to date.

[1:11:22] Planner Stockdill (probable): So staff have provided a variance permit

[1:11:24] Planner Stockdill (probable): for the LTC to consider.

[1:11:29] Planner Stockdill (probable): The rationale for the recommendation

[1:11:32] Planner Stockdill (probable): is that the variance is reasonable

[1:11:34] Planner Stockdill (probable): given the constraints of the law to the slope

[1:11:37] Planner Stockdill (probable): and also the ability to integrate the accessory building

[1:11:42] Planner Stockdill (probable): into the topography.

[1:11:43] Planner Stockdill (probable): Impacts on the neighboring properties are minimal

[1:11:46] Planner Stockdill (probable): and the proposed variances do not challenge

[1:11:49] Planner Stockdill (probable): the intent of the regulation.

[1:11:51] Planner Stockdill (probable): And again, neighbors have been notified

[1:11:53] Planner Stockdill (probable): and we've made no submissions to date so we have a go back here pardon me um

[1:12:03] Trustee Morrison (probable): and I believe

[1:12:04] Trustee Morrison (probable): Everest should be over here I think yes

[1:12:07] Planner Stockdill (probable): the applicant may be here just to answer any specific

[1:12:10] Planner Stockdill (probable): questions yes

[1:12:11] Voice 13: I'm going to move um Everest over thank

[1:12:14] Planner Stockdill (probable): you hi

[1:12:21] Voice 12: uh thank you for taking a look at

[1:12:24] Voice 12: this application um this application is with an intent to increase efficiency um just following

[1:12:32] Voice 12: the natural topography if the second if the workshop didn't exist it would still be the

[1:12:38] Voice 12: same height um we're just using that extra space but if we need to build a new workshop it'll be

[1:12:44] Voice 12: taking up footprint in other areas that are otherwise undisturbed on the property so really

[1:12:51] Voice 12: its efficiency both environmentally because we'll be using less materials and also be impacting less

[1:12:57] Voice 12: land as a result.

[1:13:01] Trustee Patrick: That's great, thank you. Thank you.

[1:13:04] Trustee Patrick: Questions, Trustee Morrison?

[1:13:08] Trustee Morrison (probable): I mostly have a comment. I think the application variance is really clear.

[1:13:14] Trustee Morrison (probable): This is the kind of variance that, you know, when we're thinking about total floor area on

[1:13:20] Trustee Morrison (probable): properties or we're thinking about total square footage size or that kind of stuff this is the

[1:13:26] Trustee Morrison (probable): kind of variance permit that we want to see actually because it's proactive it's solving

[1:13:34] Trustee Morrison (probable): a problem by actually trying to think about how to reduce environmental footprint impact right

[1:13:40] Trustee Morrison (probable): and even though it goes like it is a variance for an existing bylaw it's very specific how

[1:13:47] Trustee Morrison (probable): how it's helping to protect and preserve the island.

[1:13:49] Trustee Morrison (probable): So I really like this application and thank you for it

[1:13:55] Trustee Morrison (probable): because I think it's helpful to show what a variance can be

[1:13:58] Trustee Morrison (probable): as opposed to the retroactive variants that we're getting

[1:14:01] Trustee Morrison (probable): or ones that are not necessarily like naming

[1:14:04] Trustee Morrison (probable): and thinking with the landscape.

[1:14:06] Trustee Morrison (probable): So I have no opposition to this variance.

[1:14:09] Trustee Morrison (probable): I think it's reasonable and, you know,

[1:14:14] Trustee Morrison (probable): solves a lot of existing problems.

[1:14:15] Trustee Morrison (probable): I

[1:14:16] Trustee Patrick: just had a question on accessory building floor area. Is it just percent lot coverage or is there a limit by square footage for accessory buildings?

[1:14:32] Planner Stockdill (probable): It's just lot coverage currently in the land use bylaw. There's no maximum floor area for accessory buildings in the North Pender LEB.

[1:14:43] Trustee Morrison (probable): That's news to me, actually. I didn't know that. So that's good to know.

[1:14:48] Trustee Morrison (probable): yeah

[1:14:49] Trustee Patrick: add that to the conversation on footprint there but yeah yeah

[1:14:53] Trustee Morrison (probable): but it's um it is and that

[1:14:56] Trustee Morrison (probable): seems reasonable actually to me in one way because we're it's we have a second story restriction

[1:15:01] Trustee Morrison (probable): this is this is what the variance is for is because it's a second story so we're essentially

[1:15:06] Trustee Morrison (probable): we don't have a plot coverage solves the problem of the issue because there's no second story

[1:15:11] Trustee Morrison (probable): allowed so it's essentially the same thing no

[1:15:15] Trustee Patrick: but i was just thinking by a second story if it was

[1:15:17] Trustee Patrick: making a build a footprint smaller by going up that that um but now another another building

[1:15:22] Trustee Patrick: could be built because the lot coverage still would oh i see there's room in the lot coverage

[1:15:27] Trustee Patrick: that's what i was getting at

[1:15:28] Trustee Morrison (probable): right so yes in this case a future person could put another accessory

[1:15:34] Trustee Morrison (probable): or the current applicant could put another accessory building if it especially if they're

[1:15:38] Trustee Morrison (probable): under the need to actually officially require an accessory building permit um and there wouldn't be

[1:15:44] Trustee Morrison (probable): anything that we can do about it

[1:15:46] Trustee Patrick: so that's yeah so it's outside but anyway uh you know i i again

[1:15:49] Trustee Patrick: appreciate the the opportunity of how this was designed to and um taking advantage of the slope

[1:15:56] Trustee Patrick: and solving a solving a problem so i i support this as well yeah

[1:16:03] Trustee Morrison (probable): and the fact that it has no

[1:16:05] Trustee Morrison (probable): plumbing in it really supports that it's not going to be like post-approval jerry-rigged

[1:16:10] Trustee Morrison (probable): to habitation and if if that was the intent then we'd want a bunch of other stuff but because

[1:16:15] Trustee Morrison (probable): there's no plumbing in it it's no concern for me

[1:16:18] Trustee Patrick: okay did you want to proceed with the motion yeah

[1:16:22] Trustee Morrison (probable): what page are we on for the page 63. all right did the north pender island local trust committee

[1:16:31] Trustee Morrison (probable): approve issuance of development various permanent application npdvp 2021.1 i'll

[1:16:37] Trustee Patrick: second that motion

[1:16:39] Trustee Patrick: is there any discussion i'll call the vote then all those in favor and that is carried

[1:16:49] Trustee Patrick: Thank you.

[1:16:50] Trustee Patrick: Thank you.

[1:16:51] Trustee Patrick: You want me to, I can, I'll tell them to come back.

[1:16:56] Trustee Patrick: There we go, we'll wait for Ben to return to the meeting and then we'll move on to the

[1:17:05] Trustee Patrick: next item.

[1:17:06] Trustee Patrick: So thank you very much, Everest, for joining us today.

[1:17:11] Trustee Patrick: And we'll move on to 12.3, which is a temporary use permit on page 83 of the agenda package

[1:17:17] Trustee Patrick: and we'll wait a moment for Trustee McConkie to join us back.

[1:17:25] Trustee Patrick: There he is.

[1:17:25] Trustee Patrick: thank you he needs your earbuds are you back in the saddle

[1:17:33] Voice 7: thank you all right

[1:17:35] Trustee Patrick: okay so we're now

[1:17:37] Trustee Patrick: on temporary use permit um 2020.8 and um it's a renewal and we have a staff report here on page

[1:17:45] Trustee Patrick: 83 trustee stock trustee stock till i just elevated you planner stock till thank you chair

[1:17:52] Planner Stockdill (probable): Patrick. The purpose of this report is to consider a renewal of a temporary use permit

[1:17:58] Planner Stockdill (probable): for a short-term vacation rental within a dwelling unit. The current TUP permits a maximum guest

[1:18:06] Planner Stockdill (probable): capacity of 10 people. The dwelling unit is apparently an eight-house bedroom, a single

[1:18:13] Planner Stockdill (probable): family dwelling unit. The property is located on a point at the end of Harpoon Road and is

[1:18:19] Planner Stockdill (probable): approximately 1.1 hectares in size. The applicant has stated that the rationale for the proposed

[1:18:29] Planner Stockdill (probable): renewal of the TUP is to offset some of the costs with the property ownership and also the

[1:18:36] Planner Stockdill (probable): maintenance of the property. The applicant is aware that the LTC is currently reviewing the

[1:18:42] Planner Stockdill (probable): existing STVR TUP guidelines and as we know this is that bylaw 222 is post public hearing therefore

[1:18:50] Planner Stockdill (probable): the LTC cannot receive any further information on the bylaw. It would be reasonable for the LTC

[1:18:57] Planner Stockdill (probable): to renew this permit for a two-year duration to enable the operation to continue and for

[1:19:04] Planner Stockdill (probable): the applicant to either make an application for a new temporary use permit once the STVR policy

[1:19:11] Planner Stockdill (probable): project is complete or to transition to a new business. For temporary permit

[1:19:18] Planner Stockdill (probable): renewal applications there is no statutory notification as the permit

[1:19:26] Planner Stockdill (probable): conditions remain unchanged from the original. Any change in conditions to the

[1:19:32] Planner Stockdill (probable): temporary use permit would require the applicant to reapply in order for

[1:19:37] Planner Stockdill (probable): notification to neighboring property owners. That's a really important piece

[1:19:41] Planner Stockdill (probable): is that if you're making any amendments to a renewal tup you're making changes to those

[1:19:46] Planner Stockdill (probable): conditions it would require a re-notification so staff have put forth a recommendation for the ltc

[1:19:57] Planner Stockdill (probable): to consider and that is to renew the tup for 2020.8 for a period of two years and the rationale

[1:20:10] Planner Stockdill (probable): now for this recommendation is that a two-year period is reasonable for the applicant to adjust

[1:20:15] Planner Stockdill (probable): the business to propose changes in the proposed bylaw number 222. The staff report states that

[1:20:25] Planner Stockdill (probable): the Idlers Trust has not received any official complaints, but we did receive a letter

[1:20:32] Planner Stockdill (probable): are regarding this TUP renewal that has been circulated to the LTC. I believe that was

[1:20:40] Planner Stockdill (probable): received last night or this morning. The guest capacity is large, but the property is larger

[1:20:45] Planner Stockdill (probable): in size with ample on-site capacity for parking and is located in an isolated point.

[1:20:51] Planner Stockdill (probable): The application also meets the current TUP guidelines of the OCP and the permit provides

[1:20:58] Planner Stockdill (probable): provides conditions to ensure that the use does not have an unreasonable impact on the local area.

[1:21:04] Planner Stockdill (probable): And as I mentioned, there's a recommendation there for the LTC to consider. I'm not sure if the

[1:21:09] Planner Stockdill (probable): applicant is here today. Perhaps Maple can check, and I'm happy to answer any questions the LTC may

[1:21:14] Planner Stockdill (probable): have.

[1:21:15] Voice 13: Thank you. Is the applicant here today? Yes, I've moved Mr. Crocker into the panel side. He's

[1:21:23] Voice 13: here all

[1:21:32] Trustee Patrick: right um mr crocker if you could turn your um hello hello yes

[1:21:40] Voice 6: my name is mark kraker

[1:21:41] Voice 6: and i'm appreciative of being asked to join the meeting and i'm certainly available to

[1:21:48] Voice 6: answer any questions that the trustees or the planner may have and in support of our application

[1:21:56] Voice 6: and I'm here to be responsive to any questions.

[1:21:59] Voice 6: I did receive from Maple a copy of the letter

[1:22:04] Voice 6: that has been addressed to the planners.

[1:22:08] Voice 6: And so I'm happy to speak to that if asked.

[1:22:11] Trustee Patrick: All right, well, thank you very much, trustees.

[1:22:16] Trustee McConchie: Trustee Morrison, did

[1:22:17] Trustee McConchie: you have any questions?

[1:22:17] Trustee McConchie: Do you want me

[1:22:18] Trustee Patrick: to go first?

[1:22:19] Trustee McConchie: Yeah, the main question I had,

[1:22:20] Trustee McConchie: thank you very much for this application

[1:22:23] Trustee McConchie: and for all the process to go through this.

[1:22:27] Trustee McConchie: appreciate that. Now, one question I had was regarding water usage. And I noticed on some

[1:22:35] Trustee McConchie: applications, there is water metered, but like in previous applications, but in this particular

[1:22:42] Trustee McConchie: application, I'm not sure if I could find it in the staff report. I'm wondering, Planner Stockfield,

[1:22:47] Trustee McConchie: do we have, so I guess, and then just before I answer that question, just my thinking is

[1:22:54] Trustee McConchie: that's a lot of people and I want to make sure that the applicant is making efforts to let people

[1:23:01] Trustee McConchie: know to conserve water so I'm curious to know what what efforts the applicant's doing when

[1:23:06] Trustee McConchie: guests arrive to remind them of our sensitive water system here and what what efforts are

[1:23:12] Trustee McConchie: being made to ensure that water conservation is a priority for guests. Can I

[1:23:21] Voice 6: just chime in and

[1:23:23] Voice 6: respond to them so um appreciate the question ben and let me um let me start by saying that

[1:23:30] Voice 6: we as a family have appreciated and considered a great privilege to own property on pender island

[1:23:38] Voice 6: and to be the custodians of a of a point of land that is so prominent on the island i i happen to

[1:23:45] Voice 6: be in the firefighting business as a as an occupation i own a company that responds to

[1:23:51] Voice 6: fires across Canada with aviation resources. And if there's anyone that's concerned about

[1:23:57] Voice 6: the risk of fire and the need for conservation of natural habitat, it's me because I spend my living

[1:24:05] Voice 6: fighting fires across the country in a figurative sense in that I own the company.

[1:24:12] Voice 6: However, in terms of water usage, we do have four bathrooms in the property and we do not have a specific suggestion in our house rules about water conservation.

[1:24:29] Voice 6: So I take that as a very positive and constructive suggestion.

[1:24:34] Voice 6: We do have many other very prominent expectations and suggestions for our guests, and those concern the risks of fires, be it cigarettes or open fires.

[1:24:48] Voice 6: We, in fact, publish a set of house guidelines that is a zero tolerance policy for open fires, other than the fires that we, as an owner, set when we clear the debris.

[1:25:08] Voice 6: There's deadfall that accumulates on a three-acre property that is relentless.

[1:25:13] Voice 6: And so every year, we're very conscientious and fastidious in removing all the potential for deadfall that could contribute to a fire.

[1:25:23] Voice 6: And we enforce a zero-tolerance policy in terms of any kind of open fire by any guess.

[1:25:33] Voice 6: It's a grounds for immediate eviction from the property.

[1:25:38] Voice 6: I will say that the noise complaint really took me by surprise and was quite embarrassing, frankly,

[1:25:47] Voice 6: because we haven't had paying guests at the property since last fall due to COVID.

[1:25:53] Voice 6: I think our last guests were on site sometime in September or October of last year.

[1:26:01] Voice 6: or so. The property has been in active use by family members and we're an extended family of

[1:26:08] Voice 6: over 20 people which includes my sons and daughters and my nieces and nephews and

[1:26:16] Voice 6: and so we're a noisy bunch when we all get together pre-COVID but even during this past

[1:26:24] Voice 6: winter the property has been used extensively by family members as we've been doing renovations on

[1:26:31] Voice 6: on the property virtually all winter.

[1:26:33] Voice 6: So we apologize to our neighbors for any noise

[1:26:37] Voice 6: that's been caused.

[1:26:38] Voice 6: It hasn't been from guests.

[1:26:40] Voice 6: It's actually probably embarrassingly enough to say

[1:26:43] Voice 6: it's been my sons who celebrated a 35th birthday

[1:26:48] Voice 6: one evening in February and lit off some fireworks,

[1:26:51] Voice 6: which lit up the social media on Pender Island.

[1:26:56] Voice 6: And as a result, my daughter who manages the property

[1:27:00] Voice 6: They notified me and I spoke to my boys the next morning and they traipsed around the neighborhood and offered their apologies and introductions to all the neighbors, including some of the people that signed this letter.

[1:27:14] Voice 6: So we hope that we can enforce the same quiet curfew on our family members that we expect from our guests.

[1:27:23] Voice 6: but that's a note of correction that I'd like to,

[1:27:27] Voice 6: that I will implement amongst our family members.

[1:27:30] Voice 6: But honestly, our guests are the most well-behaved bunch

[1:27:35] Voice 6: that visit our property.

[1:27:37] Voice 6: And I think over the many years

[1:27:41] Voice 6: that we've operated as a vacation rental,

[1:27:46] Voice 6: the noisiest bunch probably are the family members,

[1:27:48] Voice 6: not our guests.

[1:27:49] Voice 6: So I guess that's just by way of a comment.

[1:27:54] Voice 6: in support of our continued privilege

[1:27:58] Voice 6: to operate it as a vacation rental.

[1:28:01] Voice 6: I have really only one request of the trustees

[1:28:05] Voice 6: and that is to consider a three-year renewal,

[1:28:08] Voice 6: which was the basis under which the initial permit

[1:28:11] Voice 6: was issued and it's our privilege

[1:28:16] Voice 6: and our submission that we asked the trustees

[1:28:22] Voice 6: the trustees to consider a three-year renewal not the two-year for the really for the sake of

[1:28:28] Voice 6: certainty it's taken us a very long time to build the reputation that we've developed for the

[1:28:33] Voice 6: business and we we consider it a privilege and a responsibility and we intend to live up to our

[1:28:40] Voice 6: promises going forward should we be permitted to thank

[1:28:45] Trustee Patrick: you mark trustees what

[1:28:49] Trustee McConchie: uh trustee morrison

[1:28:50] Trustee McConchie: and I've asked, I just wanted to let you have the opportunity.

[1:28:52] Trustee McConchie: Otherwise, I've got two other questions.

[1:28:58] Trustee Morrison (probable): Sorry, my computer is doing funky things.

[1:29:00] Trustee Morrison (probable): Okay, go ahead, Ben.

[1:29:01] Trustee Morrison (probable): Sorry.

[1:29:01] Trustee McConchie: Okay, it was just two things.

[1:29:03] Trustee McConchie: So that's great.

[1:29:04] Trustee McConchie: Thanks very much, Mark, for taking the time to address all those comments.

[1:29:09] Trustee McConchie: So the two questions might not relate to this application.

[1:29:12] Trustee McConchie: I believe they relate to the Bylaw 222.

[1:29:15] Trustee McConchie: And it's just something for us to consider as part of in the future.

[1:29:19] Trustee McConchie: So I'm wondering, Planner Stockdale,

[1:29:21] Trustee McConchie: So do we have anything?

[1:29:23] Trustee McConchie: I'm trying to jump between the different documents here, but I'd just rather ask a question.

[1:29:27] Trustee McConchie: Do we have in the bylaw something that states that water must be monitored, like if they're

[1:29:32] Trustee McConchie: on the sewer system?

[1:29:34] Planner Stockdill (probable): I

[1:29:35] Trustee McConchie: don't recall seeing anything like that.

[1:29:36] Planner Stockdill (probable): No, I don't believe there is.

[1:29:39] Planner Stockdill (probable): Nothing about monitoring.

[1:29:42] Trustee McConchie: Okay.

[1:29:43] Trustee McConchie: So I'm certainly aware that there's the intent, right, of the applicant to, you know, do everything

[1:29:49] Trustee McConchie: they can to create, preserve water.

[1:29:51] Trustee McConchie: I'm just wondering if when we return to the debate, if we should discuss that, whether the water must be monitored.

[1:30:00] Trustee McConchie: as part of the stvr well i think we

[1:30:02] Trustee Patrick: can let's hold that thought

[1:30:04] Trustee Patrick: good thought okay

[1:30:06] Trustee McConchie: but it does

[1:30:07] Trustee McConchie: relate to the application because there's nothing in this particular stvr application that's that

[1:30:12] Trustee McConchie: states that there's going to be a monitoring uh process taking place of the water i it's basically

[1:30:18] Trustee McConchie: on the goodwill of the applicant right and that's great because you know i i know mark and his

[1:30:23] Trustee McConchie: families care a lot about this island and they've been operating for a long time and i know that'll

[1:30:28] Trustee McConchie: happen i'm just making that general comment that i don't see that in this particular application

[1:30:31] Trustee McConchie: um the second point is about when does something temporary and when is something permanent

[1:30:37] Trustee McConchie: right like so this is a business that's been operating for a long time is the only mechanism

[1:30:45] Trustee McConchie: right for the applicant to apply for a temporary use permit or if they're

[1:30:51] Trustee McConchie: if yeah so so i'm

[1:30:53] Trustee McConchie: I'm wondering, I guess my question to Mark is if this is a permanent fixture, you know,

[1:30:59] Trustee McConchie: and this temporary use permit process is arduous and kind of an irritation to, you know, to

[1:31:05] Trustee McConchie: constantly get evaluated, what's holding you back from going through the full public process

[1:31:10] Trustee McConchie: of rezoning?

[1:31:13] Voice 6: I've never considered rezoning because I've never been asked this question.

[1:31:19] Voice 6: we um we viewed it as a temporary use permit because that's the process that was uh suggested

[1:31:27] Voice 6: to us as being the only basis uh for operating as a temporary vacation rental we we do use the home

[1:31:35] Voice 6: as our uh as our getaway as a family and as i said it's we're over 20 20 people so

[1:31:42] Voice 6: So a lot of the usage is family usage and we have no intention of doing anything other than the kind of business that we currently operate, which is managed by my daughter.

[1:31:55] Voice 6: And we have on-site managers that actually heard the fireworks. They live that close.

[1:32:00] Voice 6: We have a resident couple that live just around the corner, permanent residents on North Pender that have been doing a great job for us and we appreciate them.

[1:32:10] Voice 6: so okay if the temporary use permit is the only way to operate then so be it but uh it the the

[1:32:18] Voice 6: process of reapplying is certainly creates uncertainty and and and stress but at the same

[1:32:25] Voice 6: time it does it does encourage the applicant to be responsible and to be responsive because

[1:32:32] Voice 6: yeah you can lose the

[1:32:33] Voice 6: permit so that's right i uh i see it as a as a double-edged sword that can be

[1:32:40] Voice 6: wielded uh discreetly and carefully by responsible trustees so i'm happy to live under that process

[1:32:47] Voice 6: unless there's a better one

[1:32:48] Trustee McConchie: suggested no i was just curious to know just because you've operated

[1:32:51] Trustee McConchie: it for so long as a as a family business you know how come you chose this way when clearly it's you

[1:32:56] Trustee McConchie: know you have to renew you want to renew it as long as possible right so that's interesting to

[1:33:01] Trustee McConchie: hear your response so i appreciate that those are all my questions i have thank you

[1:33:03] Trustee Patrick: trustee morrison

[1:33:05] Trustee Patrick: any questions yeah

[1:33:07] Trustee Morrison (probable): so um a couple things and i i need a quick clarification from kim um if it was

[1:33:15] Trustee Morrison (probable): a three a permit because we do have a lot more certainty about what we care about or not inside

[1:33:18] Trustee Morrison (probable): the stvr um rules we have been like shortening the length of permits because we weren't as certain

[1:33:25] Trustee Morrison (probable): about where things are going on that front um but if we were to extend it to three years in this

[1:33:32] Trustee Morrison (probable): case, what would that mean? Does it have to be recirculated?

[1:33:38] Planner Stockdill (probable): No, the extension, changing the length the permit can be issued for wouldn't have to

[1:33:44] Planner Stockdill (probable): be re-notification. It's

[1:33:45] Planner Stockdill (probable): only if you're amending the conditions of the permit.

[1:33:47] Trustee Morrison (probable): That's for you.

[1:33:49] Trustee Morrison (probable): Okay. All of the other permits that we have done on SPVRs in the last year

[1:33:53] Trustee Morrison (probable): or two have required some kind of water monitoring, I thought. Do you know, Kim, what the language

[1:34:01] Trustee Morrison (probable): I

[1:34:02] Planner Stockdill (probable): couldn't address that perhaps Robert could provide more information on that again you know

[1:34:10] Planner Stockdill (probable): since this is a renewal the initial application I believe was back in 2000 oh

[1:34:15] Voice 5: right 17 yeah it's

[1:34:17] Voice 5: renewal it

[1:34:18] Planner Stockdill (probable): was about it was about approximately three years ago when monitoring for water use

[1:34:24] Planner Stockdill (probable): may not have been a condition the LTC was considering at that time that's why it most

[1:34:30] Planner Stockdill (probable): most likely wasn't included and is not included, and then they renew all of this TUP.

[1:34:35] Planner Stockdill (probable): That's right. Yeah.

[1:34:36] Voice 5: So essentially, the question for the LTC is, do you want to renew it as is

[1:34:39] Voice 5: for three years or potentially less, and then they'll need to apply for a new permit under the

[1:34:45] Voice 5: new guidelines at that point, or say no to the renewal, and then they have to, you know, if they

[1:34:52] Voice 5: do want to carry on, then they would make a whole new application under the new guidelines.

[1:34:56] Voice 5: place.

[1:34:57] Trustee Morrison (probable): Okay so I think my most of the questions I have I think I that the explanation that you

[1:35:07] Trustee Morrison (probable): provided is helpful for understanding what the concern is and it should be noted that the letter

[1:35:12] Trustee Morrison (probable): from neighbors does actually still support the application. There is concerns that they've had

[1:35:17] Trustee Morrison (probable): that you've named and explained and it's certainly helpful from a neighbor perspective to make sure

[1:35:22] Trustee Morrison (probable): that any you know family related issues get to get the local apology so thanks for doing that that

[1:35:29] Trustee Morrison (probable): that that definitely it made me laugh in one way could have i can imagine a 35 year old child

[1:35:35] Trustee Morrison (probable): wandering around the neighborhood apologizing but it is actually the right move to build and

[1:35:40] Trustee Morrison (probable): ensure community um support for the work that you're doing in the area and just to be a good

[1:35:44] Trustee Morrison (probable): neighbor period um so um thanks for that that's definitely helping um your case here in terms of

[1:35:53] Trustee Morrison (probable): the concerns around water and the concerns around um size it is an unusual bit of property in the

[1:36:00] Trustee Morrison (probable): in magic lake area where it sits and and how it fits um i the one thing i don't see in the

[1:36:07] Trustee Morrison (probable): application um which i don't think is necessarily going to influence me today but certainly would

[1:36:12] Trustee Morrison (probable): on in a re-application so it's something to know is I would like to see your documentation of your

[1:36:20] Trustee Morrison (probable): um that is in the house like I would like to see a copy of what it is that your um people staying

[1:36:27] Trustee Morrison (probable): with you see and Kim if we can just note that sort of conversation later on the STVR um but so the

[1:36:34] Trustee Morrison (probable): like the idea that there might not be information in there about you know water conservation is

[1:36:40] Trustee Morrison (probable): something that we would be able to be clear about what the direction is we want if we saw your

[1:36:45] Trustee Morrison (probable): documents that you have. And we've seen that in other packages with just like photos of signs

[1:36:49] Trustee Morrison (probable): that you have up or copies of the paper, if it's a paper like file that you have that you give to

[1:36:55] Trustee Morrison (probable): folks. So in future applications, definitely that kind of material is going to be extremely helpful.

[1:37:04] Voice 6: I,

[1:37:04] Trustee Morrison (probable): yeah, go ahead.

[1:37:06] Voice 6: Sorry, I didn't mean to interrupt. I'm happy to be responsive on that.

[1:37:10] Voice 6: that we update these house rules regularly

[1:37:15] Voice 6: because we've had to change passwords on wifi,

[1:37:18] Voice 6: et cetera, et cetera.

[1:37:18] Voice 6: So I'm looking at our most current house rules

[1:37:23] Voice 6: dated February.

[1:37:24] Voice 6: I'm happy to forward those to the trustees

[1:37:27] Voice 6: and to the planners just by way of information

[1:37:30] Voice 6: as a voluntary response to your questions.

[1:37:34] Voice 6: The question of water usage is something

[1:37:37] Voice 6: that we feel very strongly about in fact I'm looking at my last water bill we do even if

[1:37:44] Voice 6: you're not monitoring it we are

[1:37:46] Voice 6: monitoring it and I can look at my water bill and we so we are on a

[1:37:51] Voice 6: meter and I can tell you that we are the consumption is is of course variable based on the season and

[1:37:58] Voice 6: the consumption is higher in the summer than it is in the winter because the summertime is when

[1:38:04] Voice 6: when the house is fully occupied.

[1:38:07] Voice 6: But I will update our house guidelines

[1:38:13] Voice 6: with the water conservation issue in mind.

[1:38:16] Voice 6: I'll do that not as a condition of renewal,

[1:38:19] Voice 6: but on a voluntary basis, just because it's a good idea.

[1:38:23] Voice 6: And we'll do that immediately.

[1:38:26] Voice 6: In fact, I'm kind of surprised

[1:38:28] Voice 6: that we haven't thought about it ourselves before this.

[1:38:31] Voice 6: so

[1:38:33] Trustee Morrison (probable): that sounds great and and the and like the things that we've flagged on um recent stvrs are

[1:38:40] Trustee Morrison (probable): water usage and conservation notes um conservation is about any kind of riparian area or special

[1:38:47] Trustee Morrison (probable): woodland area just so people are cautious about the use or like moving around in those spaces

[1:38:52] Trustee Morrison (probable): understanding what they are and fire open fire burning being aware of

[1:38:57] Trustee Morrison (probable): the ban um yeah and so

[1:38:59] Trustee Morrison (probable): So if you cover those things, I would love to see it just

[1:39:02] Trustee Morrison (probable): because I'm always curious to see the guidelines

[1:39:04] Trustee Morrison (probable): and I think it's helpful to have more minds on it.

[1:39:07] Trustee Morrison (probable): But like with those things in play,

[1:39:10] Trustee Morrison (probable): I feel okay about going ahead with this permit.

[1:39:17] Voice 6: So if I may, I will amend these guidelines

[1:39:21] Voice 6: and I'll be happy to forward them to you

[1:39:23] Voice 6: as just as information and they'll be amended

[1:39:27] Voice 6: with the comments that you've made in mind.

[1:39:29] Voice 6: just to address the fire issue we have uh we have fire extinguishers posted in various locations

[1:39:38] Voice 6: outside the house as well as inside the house i can't tell you how paranoid we are about fire

[1:39:44] Voice 6: and that's why we we enforce a a strict no no smoking prop policy on the property can we can

[1:39:52] Voice 6: Can we insist on that?

[1:39:54] Voice 6: We do it in the rules, but can we tell people that,

[1:39:58] Voice 6: can we enforce that they're not smoking?

[1:40:01] Voice 6: We're relying of course on their honesty

[1:40:04] Voice 6: to comply with those rules.

[1:40:06] Voice 6: But in terms of the riparian area,

[1:40:09] Voice 6: I think I would be proud to have you come

[1:40:13] Voice 6: and visit the property anytime you wish

[1:40:15] Voice 6: to understand how much care we take for the property.

[1:40:19] Voice 7: We

[1:40:19] Voice 6: view it as a great responsibility to take care of our shoreline, our habitat, and that's why we are so diligent about cutting any deadfall.

[1:40:33] Voice 6: We have not cut a live tree in my recent memory, but we have had the local tree experts on the property, and we've been very diligent about removing any deadfall that could contribute to a fire risk.

[1:40:49] Voice 6: So right now we have a bunch of rounds of logs that are so heavy that we can't carry them when we're trying to figure out a winching system to get them up from the shoreline so that we can take them away from the risk areas and put them in our firewood pile.

[1:41:08] Voice 6: So it's a, it's an ongoing process. It just doesn't stop on a property this size. So, so the, some of the money that we generate from income is, is used constructively to maintain the property and spend money on, on those kinds of risk management practices.

[1:41:29] Trustee Patrick: That sounds great.

[1:41:31] Trustee Patrick: yeah

[1:41:32] Trustee McConchie: so um the i guess for me the main question i was going to make a motion to approve

[1:41:37] Trustee McConchie: a temporary use permit but for three years because we've um we have completed the

[1:41:42] Trustee McConchie: nearly completed bylaw 222 the review um you know i wanted to know what your thoughts were

[1:41:47] Trustee McConchie: so i was i i was willing to make a motion to that the north pender island local trust committee

[1:41:53] Trustee McConchie: approve issuance of renewal of temporary use permit nptup 2020.8 croker uh sorry if i'm

[1:41:58] Trustee McConchie: I'm pronouncing that last name right, Mark, for a period of three years.

[1:42:03] Trustee Patrick: I'll second that for a second.

[1:42:07] Trustee Patrick: Any discussion?

[1:42:09] Trustee McConchie: The point I just want to make is that this is an example of the system that the Islands Trust has put in place.

[1:42:18] Trustee McConchie: I think, I believe in this is the most appropriate way to manage and regulate short-term vacation rentals,

[1:42:26] Trustee McConchie: rather than an outright ban on them, which some of the islands are doing.

[1:42:30] Trustee McConchie: This business has been in operation for 25 to 30 years. All the efforts to mitigate noise have been addressed. The applicant has also stated that they're willing to work towards conservation methods with fire, sorry, fire prevention methods, water conservation.

[1:42:51] Trustee McConchie: Also, our bylaw review process, we seem to be supporting these types of applications, particularly the limit on the amount in Magic Lake.

[1:43:03] Trustee McConchie: So for me, I'm happy to support this renewal for three years.

[1:43:09] Trustee Patrick: Any further discussion?

[1:43:11] Trustee Morrison (probable): No, I just appreciate the management perspective of like being, you know, sensitive and responsive to neighbors' concerns.

[1:43:20] Trustee Morrison (probable): and so that's great and an on-site manager is really a good or a nearby manager is great thank

[1:43:26] Trustee Morrison (probable): you all

[1:43:27] Trustee Patrick: right then i'll call the vote all those in favor and that is carried so thank you

[1:43:34] Trustee Patrick: i guess i'll excuse

[1:43:38] Voice 6: myself now with your um yes

[1:43:40] Trustee Morrison (probable): thank you for being here thank you mark

[1:43:43] Voice 6: all

[1:43:44] Trustee Patrick: right can we take a five minute break yes that would be a fantastic idea it's 10 44 so uh

[1:43:51] Trustee Patrick: But why don't we come back at, I guess, 10 till 11?

[1:43:58] Voice 7: Sure.

[1:43:59] Voice 7: All right.

[1:44:00] Voice 13: I'll put up the break slide, Chair Patrick.

[1:51:03] Trustee Morrison (probable): Sorry.

[1:51:04] Trustee Morrison (probable): It's been a busy few days and up early with meetings.

[1:51:10] Trustee Morrison (probable): My hunger always kicks in in the middle of these meetings.

[1:51:19] Trustee Patrick: Welcome back.

[1:51:20] Trustee Patrick: It's okay.

[1:51:21] Trustee Patrick: Waiting for planners.

[1:51:24] Trustee Patrick: Stockdale, there she is.

[1:51:26] Trustee Patrick: Hello.

[1:51:26] Trustee Patrick: So we're on now to the short-term vacation rental review project.

[1:51:31] Trustee Patrick: we have a staff report on page 92 thank

[1:51:37] Planner Stockdill (probable): you so this staff report summarized

[1:51:40] Planner Stockdill (probable): comments heard at the community information meeting and public hearing

[1:51:45] Planner Stockdill (probable): for the short-term vacation rental project and also outlines next steps for

[1:51:50] Planner Stockdill (probable): the LTC to consider a community information meeting and public hearing

[1:51:55] Planner Stockdill (probable): hearing was held on February 25, 2021. This, as we know, this bylaw is post public hearing

[1:52:06] Planner Stockdill (probable): and the LTC may not hear any further submissions without holding a new public hearing. A bylaw

[1:52:13] Planner Stockdill (probable): may also be altered after the public hearing based on information received or heard by

[1:52:18] Planner Stockdill (probable): the LTC at any point prior to the close of the hearing, provided the amendments do not

[1:52:24] Planner Stockdill (probable): alter the use or increase density or increase density without the landowners consent so i put

[1:52:33] Planner Stockdill (probable): a small summary of the comments received um at the cim in public hearing um and a number of these

[1:52:40] Planner Stockdill (probable): the ltc may wish to discuss in relation how to proceed with bylaw number 222 so the first one

[1:52:49] Planner Stockdill (probable): is in regards to guideline 6.4.4 and that's the motion um pardon me there was a motion that was

[1:52:57] Planner Stockdill (probable): put forward at the january ltc that was defeated and that guideline um was the one regarding the

[1:53:05] Planner Stockdill (probable): requirement or the um let me just read it here in the bylaw this is the one that states that no more

[1:53:15] Planner Stockdill (probable): than one short-term vacation rental temporary use permit within a 200 meter radius from another

[1:53:20] Planner Stockdill (probable): other short-term vacation rental, temporary use permit should be permitted. And the LTC stated

[1:53:27] Planner Stockdill (probable): that they wanted to receive comments from the community before making any type of decision on

[1:53:33] Planner Stockdill (probable): that guideline to potentially remove it from proposed bylaw number 222. The next item,

[1:53:40] Planner Stockdill (probable): as I mentioned in the staff report, is this idea of limiting the number of days the short-term

[1:53:46] Planner Stockdill (probable): rental can be used from the period of May 1st to September 30th. Currently, bylaw number 222 has a

[1:53:56] Planner Stockdill (probable): maximum of 30 days. The LTC could consider increasing that amount or potentially, as I

[1:54:02] Planner Stockdill (probable): mentioned in the staff report, just removing that portion of that guideline that says to a total of

[1:54:08] Planner Stockdill (probable): 30 days. So that guideline could read that the LTC could limit the number of days a short

[1:54:15] Planner Stockdill (probable): certification rental may be in use from the period of May 1st to September 30th and the LTC when

[1:54:21] Planner Stockdill (probable): reviewing a TEP application can review or can look at that guideline and make its decision

[1:54:27] Planner Stockdill (probable): on each merits of each application. The third item which was mentioned earlier today is the words

[1:54:37] Planner Stockdill (probable): may or should and replacing them with must. It's not necessary to change these words as they hold

[1:54:46] Planner Stockdill (probable): the same weight in TUP guidelines. The TUP guidelines help guide the LTC's decision-making

[1:54:53] Planner Stockdill (probable): process in regards to evaluating TUP applications and determining what conditions to include in the

[1:54:59] Planner Stockdill (probable): permit. So each guideline is at the discretion of the LTC to abide by or not. So in terms of where

[1:55:06] Planner Stockdill (probable): where we're at in this process. As I mentioned, a public hearing was held. The LTC still has to

[1:55:13] Planner Stockdill (probable): give consideration to second and third reading. At that point, it's forwarded to the executive

[1:55:18] Planner Stockdill (probable): committee for approval. And since this is a OCP bylaw amendment, it also has to go to the

[1:55:24] Planner Stockdill (probable): minister's office for approval as well. So if the LTC is considering making amendments to

[1:55:35] Planner Stockdill (probable): bylaw number 222 there is a resolution the ltc could consider and that's in the alternative

[1:55:42] Planner Stockdill (probable): section of the staff report that's on page 95 but staff have provided the ltc with recommendations

[1:55:50] Planner Stockdill (probable): based on second and third reading as well as forwarding the bylaw to ec and the minister

[1:55:56] Planner Stockdill (probable): on page 92 of the staff report and i'm happy to bring that up as well thank

[1:56:02] Trustee Patrick: you very much

[1:56:03] Trustee Patrick: Planner Stockdale trustees what would you like to do?

[1:56:08] Trustee McConchie: I just have a quick clarification so

[1:56:10] Trustee McConchie: Planner Stockdale you're saying that the word the difference between should and must

[1:56:14] Trustee McConchie: there's not much just like it's it's what it's kind of like a whatever point I just can you

[1:56:20] Trustee McConchie: clarify that?

[1:56:21] Planner Stockdill (probable): Yeah absolutely because this is in the the temporary use permit guidelines section

[1:56:27] Planner Stockdill (probable): and all of these are just that guidelines that LTC does not have to abide by them it's not like

[1:56:33] Planner Stockdill (probable): a regulation in the land use bylaw where you need to be very very clear it is clear direction these

[1:56:39] Planner Stockdill (probable): are guidelines so the weight of those words one doesn't necessarily have more than the other

[1:56:46] Planner Stockdill (probable): and also an ltc could interpret a guideline differently than another ltc as well

[1:56:53] Planner Stockdill (probable): so it's not necessarily something the ltc needs to change but if you wish to change

[1:56:59] Planner Stockdill (probable): it so they're all the same we can make that amendment to the bylaw as well

[1:57:03] Trustee McConchie: Okay. Not to debate semantics, but like, I'm just reading my notes here. The term must is

[1:57:08] Trustee McConchie: commonly used to express any unavoidable requirement or obligation. On the other hand,

[1:57:13] Trustee McConchie: should is used as a probability, obligation, advice, recommendational, conditional,

[1:57:19] Trustee McConchie: and exceptional. So I guess when I'm, if I wrote, for example, like 6.4.18, it states the local

[1:57:31] Trustee McConchie: trust committee should not approve more than 20 temporary use permits in magic lake water system

[1:57:37] Trustee McConchie: i want that to be must i want that to be like i as a trustee personally that's why i brought it up

[1:57:44] Trustee McConchie: how do i do that or is your but when i'm understanding you're saying you're saying

[1:57:48] Trustee McConchie: well in this temporary use permit situation you can't actually it doesn't make a difference is

[1:57:52] Trustee McConchie: that how i'm understanding things well

[1:57:53] Planner Stockdill (probable): yes because considering let's just say that the the bylaw is

[1:57:57] Planner Stockdill (probable): is amended and you remove the word should and it says, pardon me, it was must. So you should not

[1:58:06] Planner Stockdill (probable): approve or must not approve more than 10. The LTC still has the ability to approve more than 10

[1:58:12] Planner Stockdill (probable): if they feel as though that guideline isn't applicable to that certain application that

[1:58:17] Planner Stockdill (probable): they're considering. For example, if it's a TUP application for an SCVR that isn't located in

[1:58:24] Planner Stockdill (probable): magic lake estates it's further away it wouldn't have an impact on you know neighboring properties

[1:58:29] Planner Stockdill (probable): there may be a consideration where the ldc may approve it and this

[1:58:33] Planner Stockdill (probable): would be 10 application or

[1:58:35] Planner Stockdill (probable): sorry 11 applications so

[1:58:37] Trustee McConchie: then i guess what's the point of the guidelines like i i don't mean that

[1:58:42] Trustee McConchie: flippantly but like if the next trustees can come in and just go and we put all this work into it

[1:58:49] Trustee McConchie: and they go well that's nice they put this that there should be 20 temporary uses but really what

[1:58:55] Trustee McConchie: we should have is 30. I guess what's the point of us spending all this time doing this? It turns

[1:59:00] Planner Stockdill (probable): the well if you'd like me to help answer that in some sense.

[1:59:03] Trustee McConchie: Yeah it's philosophical kind of if you

[1:59:05] Trustee McConchie: want. When

[1:59:06] Planner Stockdill (probable): an applicant comes forward and they're thinking about applying for this it gives them a

[1:59:10] Planner Stockdill (probable): set of expectations that the LTC is looking for. So it gives the applicant an idea of what they

[1:59:16] Planner Stockdill (probable): should be abiding by it also sets the expectations of staff and ltc we know what we're shooting for

[1:59:23] Trustee McConchie: right so the future trustees have to justify somehow in a future discussion that to approve

[1:59:27] Trustee McConchie: more than 20 based on the guidelines that's where the state that's where it comes down

[1:59:32] Trustee McConchie: to that's interesting um okay sorry go ahead trustee morrison yeah

[1:59:37] Trustee Morrison (probable): and to that point specifically

[1:59:38] Trustee Morrison (probable): then i i i'm i'm all for clarity i'm all for clarity for future trustees and for expectations

[1:59:46] Trustee Morrison (probable): on permits being put forward so that we don't have like things going sort of

[1:59:49] Trustee Morrison (probable): wishy-washy and I'm for changing all that language to must with the

[1:59:55] Trustee Morrison (probable): exception of six point four point four if we keep it

[2:00:00] Trustee Morrison (probable): I think the intent was to potentially keep

[2:00:01] Trustee Morrison (probable): unless we've heard some

[2:00:02] Trustee Morrison (probable): and we can come back to that one in a second.

[2:00:04] Trustee Morrison (probable): So I won't put this motion on the table yet

[2:00:06] Trustee Morrison (probable): cause I'd like to talk about 6.4.4,

[2:00:10] Trustee Morrison (probable): but the, yeah, so I'm all for having

[2:00:16] Trustee Morrison (probable): much more strict language in there

[2:00:18] Trustee Morrison (probable): and then future trustees do exactly what you just said.

[2:00:20] Trustee Morrison (probable): They actually have to argue why that's not okay.

[2:00:25] Trustee McConchie: Gotcha.

[2:00:27] Trustee Patrick: Regional planning manager Kojima,

[2:00:29] Trustee Patrick: did you have something you want to just add on that topic oh

[2:00:32] Voice 5: it's just a bit of a bit of the

[2:00:34] Voice 5: earlier discussion and where your where your real authority is in your ability to designate certain

[2:00:40] Voice 5: areas for temporary use permits and others not like generally you know you designate the whole

[2:00:45] Voice 5: jurisdiction as an area where temporary use permits can be considered um you could actually

[2:00:51] Voice 5: designate only certain areas for example you designate only magic lake estates would be where

[2:00:56] Voice 5: temporary permits may be considered. So that's where there's a clear authority to say no to

[2:01:06] Voice 5: in terms of an area-based designation.

[2:01:14] Trustee McConchie: Okay, thanks, Robert. Okay, so then I wanted to discuss

[2:01:19] Trustee McConchie: 6.4.4. The only thing that hasn't been explained to me is just how we're going to administer this

[2:01:24] Trustee McConchie: and how it's going to actually work and if if it if it's not clear to the future trustees

[2:01:30] Trustee McConchie: then they'll just easily just shoot it down it sounds like and say well whatever so i'm wondering

[2:01:34] Trustee McConchie: um do we need to strengthen the words of that do we need to um you know if that needs to be

[2:01:41] Trustee McConchie: addressed or are you guys comfortable with the way it is right now because i i'm not i don't

[2:01:46] Trustee McConchie: quite understand how it's going i

[2:01:47] Trustee Patrick: can speak i mean this is the tool we have and that's why you know

[2:01:52] Trustee Patrick: we're having to use guidelines this is this is what this tool has under you know the way we have

[2:01:59] Trustee Patrick: we have to put it in place um i'm hoping that you know we can explore other options like

[2:02:05] Trustee Patrick: business licenses from the crd um which have a you know would be something that could partner

[2:02:13] Trustee Patrick: with this into the future that's that is a different way of managing numbers and things

[2:02:19] Trustee Patrick: things of that nature. So I'm hoping that we're going to progress as a community or region as we

[2:02:25] Trustee Patrick: look at other options to address short-term vacation rentals.

[2:02:35] Trustee McConchie: Okay. That's the only thing

[2:02:39] Trustee McConchie: I can't really support. I mean, I understand what you're saying, Chair Patrick. I just don't

[2:02:43] Trustee McConchie: understand 6.4.4 as how it's going to be administered and how it's going to work. I'm

[2:02:56] Planner Stockdill (probable): Yeah, well, I guess going back to the intent, right, the intent is really about how do we quantify cumulative effects and impacts. And 6.4.3 just has a guideline stating that, you know, let's see, that an LTC should consider the cumulative effects of each application.

[2:03:16] Planner Stockdill (probable): So you have that, what you're trying to achieve in that guideline. And 6.4.4 is, you know, a way of quantifying it, but putting into action is slightly more difficult. Say, you know, two applications come forward, they're neighboring, you know, that's permitted.

[2:03:34] Planner Stockdill (probable): but then the third person applies a month later that means that that application technically

[2:03:41] Planner Stockdill (probable): wouldn't be supported by the TUP guidelines so there it's not it's one of those it's a difficult

[2:03:53] Planner Stockdill (probable): thing to administer well not difficult to administer but difficult for the LTC to say

[2:03:58] Planner Stockdill (probable): you know which application should be permitted in this certain area the third person they may

[2:04:04] Planner Stockdill (probable): have a very strong rationale to their application but with that guideline the LTC would it give

[2:04:11] Planner Stockdill (probable): enough weight to actually not approve that that application and

[2:04:15] Trustee Morrison (probable): that's one of the reasons why if

[2:04:17] Trustee Morrison (probable): we keep it I think it should maintain as a should instead of a must because it allows I think it

[2:04:23] Trustee Morrison (probable): prompts LTCs by keeping it it prompts LTCs to think about density of STDRs which I think is

[2:04:30] Trustee Morrison (probable): important. It doesn't necessarily require applicants to not put in a permit if they

[2:04:39] Trustee Morrison (probable): are within 200 meters, because they still could if we leave the should language. But it just means

[2:04:46] Trustee Morrison (probable): that they should be forewarned that their application might be not considered fully

[2:04:51] Trustee Morrison (probable): because of this issue. So I think it makes the gray application more obvious. And so I think

[2:04:58] Trustee Morrison (probable): that's helpful for applicants that they don't get their hopes up necessarily about that that they

[2:05:02] Trustee Morrison (probable): should maybe go talk to trustees beforehand you know that kind of thing um so i think it just

[2:05:07] Trustee Morrison (probable): helps the conversation um and again you know from administering it it's still going to be a

[2:05:12] Trustee Morrison (probable): complicated conversation to figure out but i think it just helps the conversation a little bit yeah

[2:05:18] Trustee McConchie: yeah totally yeah oh sorry chair patrick no i

[2:05:23] Trustee Patrick: we had the same debate in south pender and replaced

[2:05:26] Trustee Patrick: it with words of considering the concentration or clustering of short-term vacation rentals in

[2:05:32] Trustee Patrick: one area were to be considered as part of the cumulative impacts so instead of the 200 meters

[2:05:37] Trustee Patrick: it just used that language some

[2:05:40] Trustee McConchie: lots of great ideas coming from self-pander um okay so can i

[2:05:47] Trustee McConchie: got a question then for the planners and maybe for robert uh why are some of the like 6.1 uses

[2:05:54] Trustee McConchie: the word may uh 6.2 uses the word may 6.4.16 uses the word must if there's no difference between

[2:06:04] Trustee McConchie: should and may and must is that just like random that you chose like point 6.4.6 you've got the

[2:06:11] Trustee McConchie: applicant must demonstrate the well as adequate yes quality yes

[2:06:15] Planner Stockdill (probable): so

[2:06:16] Trustee McConchie: that's a must but it's a

[2:06:18] Trustee McConchie: a guideline sorry

[2:06:19] Planner Stockdill (probable): to clarify when drafting uh this bylaw there wasn't any intention behind the

[2:06:26] Planner Stockdill (probable): word must should or may okay be

[2:06:28] Planner Stockdill (probable): frank it

[2:06:29] Trustee McConchie: was just random it

[2:06:30] Planner Stockdill (probable): was just random you

[2:06:31] Trustee McConchie: had a random word

[2:06:32] Trustee McConchie: generator that was

[2:06:33] Planner Stockdill (probable): the word of the day and iterative

[2:06:36] Voice 5: i guess you'd say right there's been

[2:06:37] Voice 5: multiple versions of this yeah

[2:06:39] Trustee McConchie: okay well then so basically we're kind of sending a love letter to

[2:06:43] Trustee McConchie: of the next set of trustees is this is how i'm reading it and i'm hoping that the next set of

[2:06:48] Trustee McConchie: trustees maybe who are maybe listening to the meeting today um why don't we just replace the

[2:06:54] Trustee McConchie: word should with must yeah

[2:06:56] Trustee Morrison (probable): i'll put a motion on

[2:06:58] Trustee McConchie: the table for that

[2:06:58] Trustee McConchie: okay um

[2:06:59] Trustee Morrison (probable): so that the north

[2:07:01] Trustee Morrison (probable): pender island local trust committee um oops apparently i can't see my entire motion deny

[2:07:07] Trustee Morrison (probable): I where I typed it in now um Shannon do you get it out of the chat um sorry just give me one second

[2:07:31] Trustee Morrison (probable): that the north pender island local trust committee bylaw 222 cited as north pender island official

[2:07:37] Trustee Morrison (probable): community plan bylaw number 171 2007 amendment number one 2020 be amended so that items within

[2:07:47] Trustee Morrison (probable): within 6.4 have instances of should or may be replaced with must, except for 6.4.4,

[2:07:57] Trustee Morrison (probable): which will remain as should. Is

[2:08:00] Trustee Patrick: there a second to this motion?

[2:08:02] Trustee McConchie: Wow. Yes.

[2:08:04] Trustee McConchie: Sure.

[2:08:06] Trustee Patrick: Shannon has indicated she did get the motion. Is there any discussion?

[2:08:11] Trustee Morrison (probable): I just, I'm all for consistent language just to make our intent clear to the next trust council.

[2:08:17] Trustee Morrison (probable): yeah

[2:08:17] Trustee McConchie: i agree with that even even if it is a semantic debate and

[2:08:21] Trustee Morrison (probable): i think i also want to point

[2:08:22] Trustee Morrison (probable): out that this is the comment that was not quite made but alluded to and definitely made it the

[2:08:28] Trustee Morrison (probable): last trust council meeting um from dale henning so it has been heard um and this is the idea of

[2:08:34] Trustee Morrison (probable): you know we're working through these systematically all right super

[2:08:38] Trustee Patrick: any further debate uh discussion

[2:08:40] Trustee Patrick: I'll call the vote all those in favor and that's carried so yeah just

[2:08:50] Trustee McConchie: further to the discussion of

[2:08:55] Trustee McConchie: this particular bylaw the purpose just the I just wanted to maybe have a philosophical conversation

[2:09:02] Trustee McConchie: with you you trustee Morrison and chair Patrick you know it seems to me that we are attempting

[2:09:08] Trustee McConchie: to regulate something rather than an outright ban on short-term vacation rentals that is the

[2:09:14] Trustee McConchie: kind of the direction of the trust committee here on north pender that uh we can manage it

[2:09:23] Trustee McConchie: on a certain level now that said uh this is an experiment that i am concerned the island

[2:09:32] Trustee McConchie: could potentially lose and that it's it will be up to the next set of trustees

[2:09:40] Trustee McConchie: to evaluate how this bylaw is working or not working in the community because we it was a

[2:09:48] Trustee McConchie: it was a free-for-all for many years right it was just unregulated stvrs and it seems as though

[2:09:53] Trustee McConchie: what we've done is gotten a handle on airbnbs bylaw enforcement has um sent out notifications

[2:10:01] Trustee McConchie: to people operating illegal STVRs. Now, I feel like this part of our term, this process is

[2:10:07] Trustee McConchie: basically like an instance where we create a regulatory agency to monitor it. Now, this

[2:10:15] Trustee McConchie: monitoring system will allow us to collect data for future trustees to make an informed and

[2:10:21] Trustee McConchie: evaluated decision, then go to the public and say, hey, based on this data we've collected in the

[2:10:26] Trustee McConchie: the previous three years, STVRs are actually out of control or STVRs are working very well.

[2:10:34] Trustee McConchie: Right now, I've made a political position that I am unable to have a complete ban on

[2:10:42] Trustee McConchie: short-term vacation rentals because I do not have all the appropriate data.

[2:10:46] Trustee McConchie: That includes working with BC Ferries.

[2:10:49] Trustee McConchie: that also includes working through with through this process, finding out how many people are

[2:10:56] Trustee McConchie: actually utilizing short term vacation rentals. Also, this is a check and balance. And what I

[2:11:02] Trustee McConchie: have not heard in this check and balance is very many people that oppose short term vacation rentals

[2:11:07] Trustee McConchie: or describing how awful their neighborhood has become or just general upsetness. There's there's

[2:11:15] Trustee McConchie: has been nearly nothing I would say from the other other side so that tells me either people

[2:11:21] Trustee McConchie: aren't paying attention which I don't think because we've had many many meetings on this

[2:11:25] Trustee McConchie: or the system is currently operating this is a good governance policy decision so those were

[2:11:34] Trustee McConchie: just I just wanted to mention those thoughts for the public record I'm not sure if that's

[2:11:37] Trustee McConchie: useful to the debate but I just wanted to let that people know that

[2:11:40] Trustee Morrison (probable): yeah and I think I think

[2:11:44] Trustee Morrison (probable): related to that i there's also a hidden aspect to stvrs that i feel like our community is not always

[2:11:54] Trustee Morrison (probable): the subtle differences took me a while to understand too um and i get to read all these

[2:11:59] Trustee Morrison (probable): documents all the time um and that is that people who are doing stvrs who live in the building um

[2:12:09] Trustee Morrison (probable): where the stvr is happening like they're doing it out of one of the rooms of their house or stuff

[2:12:13] Trustee Morrison (probable): like that that that's not covered in this type of short-term vacation rental thing that we're

[2:12:18] Trustee Morrison (probable): talking about here that's a home-based business um and so it's not covered in this particular thing

[2:12:23] Trustee Morrison (probable): so there is a little bit of the hidden usage that we're not seeing this is we're talking about

[2:12:28] Trustee Morrison (probable): buildings that are being used whole buildings that are being used um for short-term vacation rental

[2:12:35] Trustee Morrison (probable): and the biggest concerns we've heard is that um we're worried about the sort of disruption to our

[2:12:41] Trustee Morrison (probable): community feel, right? And the increased traffic and the other kinds of things potentially that

[2:12:47] Trustee Morrison (probable): are being made to this. So I think it is helpful to have the monitoring system the way it is.

[2:12:54] Trustee Morrison (probable): It is putting a load on our bylaw enforcement because there are complaints. And so we are

[2:13:00] Trustee Morrison (probable): having to do a lot of bylaw enforcement related to it, but hopefully that will pull those into

[2:13:05] Trustee Morrison (probable): short-term vacation rental TEPs or we'll get rid of them. So hopefully that's just a learning

[2:13:10] Trustee Morrison (probable): incur problem that we're in right now for the community um and clarity like this i think will

[2:13:16] Trustee Morrison (probable): be helpful so yeah i'm good yeah

[2:13:18] Trustee McConchie: and if i can add one further thought i've noticed all the short-term

[2:13:21] Trustee McConchie: vacation thanks trustee morrison i've noticed all the short-term vacation rentals most of them

[2:13:26] Trustee McConchie: are like million dollar properties on the water and you know they're this i i i really want to

[2:13:36] Trustee McConchie: emphasize that this trust committee is making big strides towards create trying to create affordable

[2:13:41] Trustee McConchie: housing situations for islanders i'm not convinced that um you know these i'm not convinced that

[2:13:51] Trustee McConchie: these million dollar waterfront homes would be rented as long-term housing or solve our

[2:13:56] Trustee McConchie: affordable housing situation i think things like discussing density uh discussing uh zoning land

[2:14:04] Trustee McConchie: for appropriate community housing needs,

[2:14:08] Trustee McConchie: also promoting the usage of secondary suites in basements.

[2:14:14] Trustee McConchie: These are things we can get a handle on.

[2:14:17] Trustee McConchie: So I'm comfortable going back to the community

[2:14:19] Trustee McConchie: with this particular bylaw,

[2:14:22] Trustee McConchie: stating that we've begun a monitoring process.

[2:14:25] Trustee McConchie: We're going into uncharted territories.

[2:14:28] Trustee McConchie: The island is going to get busy,

[2:14:30] Trustee McConchie: and it already is getting busy,

[2:14:33] Trustee McConchie: and we are prepared uh with this with these guidelines to hopefully to address uh further

[2:14:39] Trustee McConchie: future concerns and and the island's trust has a grasp of it uh at the current time so that's why

[2:14:44] Trustee McConchie: i'm actually willing to go ahead and create make a motion uh to that follows the recommendations

[2:14:49] Trustee McConchie: in the staff report items one through four would you like if hearing no other conversation from

[2:14:54] Trustee McConchie: trustee morrison or chair patrick i'd like to make a motion

[2:14:57] Trustee McConchie: there's

[2:14:58] Trustee Morrison (probable): just one last thing to the

[2:14:59] Trustee Morrison (probable): affordable housing issue because that did come up as well thanks for bringing that up

[2:15:03] Trustee Morrison (probable): so the limiting under 6.4.15 under c of limiting the number of days that can be used in the summer

[2:15:12] Trustee Morrison (probable): um to 30 count 30 days um is actually an intent to try and make sure that we're having people who

[2:15:19] Trustee Morrison (probable): are actually owner occupier used as opposed to outside investors coming in and having full-on

[2:15:27] Trustee Morrison (probable): on investment properties that are not occupied

[2:15:29] Trustee Morrison (probable): or have no connection to our community.

[2:15:32] Trustee Morrison (probable): So that's like, there are lots of summer people here

[2:15:35] Trustee Morrison (probable): and STVRs are an appropriate use for people

[2:15:39] Trustee Morrison (probable): who want to more infrequently use their property.

[2:15:41] Trustee Morrison (probable): But what we're trying to avoid is having like,

[2:15:45] Trustee Morrison (probable): legislators come in here and buy up houses

[2:15:47] Trustee Morrison (probable): that could be used as affordable housing.

[2:15:49] Trustee Morrison (probable): So yeah, I'm happy with this.

[2:15:52] Trustee Morrison (probable): All right.

[2:15:52] Trustee Patrick: Well, just on that line, what it is, it's the opposite of affordable. People would use a short-term vacation rental to pay more than they can afford, which the price continues to go up. So it gets complicated in these issues. But as you're touching on it, there's so many touch points in which short-term vacation rentals have in our communities. So how would you like to proceed?

[2:16:24] Trustee McConchie: I'd be willing to read the bylaw and just

[2:16:27] Trustee Patrick: to point out that they have been amended now so

[2:16:30] Trustee Patrick: as it would be

[2:16:30] Trustee Patrick: as amended I'd

[2:16:33] Trustee McConchie: like to make a motion that the North Pender Island local trust

[2:16:35] Trustee McConchie: committee proposed bylaw number 222 cited as North Pender Island official community plan bylaw number

[2:16:40] Trustee McConchie: 171 2007 amendment number 1 2020 be read a second time as amended okay

[2:16:48] Trustee Patrick: is there a second thank you

[2:16:50] Trustee Patrick: trustee morrison any discussion we'll call the vote then all those in favor and that is carried

[2:16:58] Trustee Patrick: a whole bunch more motions here

[2:17:03] Trustee McConchie: i'd like to make a motion that the north pender island local trust

[2:17:06] Trustee McConchie: committee proposed bylaw number 2222 excuse me cited as north pender island official community

[2:17:11] Trustee McConchie: plan bylaw number 171 2007 amendment number 1 2020 be read a third time as amended is there a

[2:17:17] Trustee McConchie: second second by trustee

[2:17:18] Trustee Patrick: morrison any discussion i'll call the vote all those in favor and that

[2:17:24] Trustee Patrick: That's carried.

[2:17:25] Trustee McConchie: I'd like to make a motion

[2:17:26] Trustee McConchie: that the North Pender Island Local Trust Committee

[2:17:27] Trustee McConchie: proposed by-law number 222 be forwarded

[2:17:29] Trustee McConchie: to the Secretary of the Islands Trust

[2:17:30] Trustee McConchie: for Executive Committee approval as amended.

[2:17:33] Trustee Patrick: Is there a second?

[2:17:36] Trustee Patrick: Seconded by Trustee Morrison.

[2:17:37] Trustee Patrick: Any discussion?

[2:17:38] Trustee Patrick: Call the vote.

[2:17:39] Trustee Patrick: All those in favor?

[2:17:41] Trustee Patrick: That's carried.

[2:17:43] Trustee McConchie: I'd like to make a motion

[2:17:43] Trustee McConchie: that the North Pender Island Local Trust Committee

[2:17:45] Trustee McConchie: proposed by-law number 222 be forwarded

[2:17:47] Trustee McConchie: to the Minister of Municipal Affairs

[2:17:48] Trustee McConchie: for approval as amended.

[2:17:50] Trustee Patrick: Is there a second?

[2:17:51] Trustee Patrick: second by trustee person any discussion all the vote all those in favor and that too is carried

[2:17:58] Trustee Patrick: so thank you very much and um so those of you listening in uh the this is uh there's still one

[2:18:06] Trustee Patrick: more uh it would come back for an adoption uh once it is um approved by the executive committee

[2:18:12] Trustee Patrick: and the municipal affairs so um we will see it again in the future okay thank you very much

[2:18:23] Trustee Patrick: Thank you Planner Stockdell. So moving on we have our top priorities report on

[2:18:28] Trustee Patrick: page 100. Any questions or Trustee Stockdell? I'm gonna keep calling you

[2:18:38] Trustee Patrick: that today. Planner Stockdell. Thank

[2:18:40] Planner Stockdill (probable): you Chair Patrick. So the LTC can start

[2:18:46] Planner Stockdill (probable): turning their mind to what is the next project you'd like to move up from your

[2:18:51] Planner Stockdill (probable): projects list to your top priority pro project list uh with that the stvr uh review project is

[2:18:59] Planner Stockdill (probable): is um onwards to the ec administer for approval so that does a free free up some room on your

[2:19:05] Planner Stockdill (probable): top priorities uh list this isn't a decision that needs to be made right now but you can also direct

[2:19:12] Planner Stockdill (probable): staff to provide a work programs report um to if there's a project that you're thinking about

[2:19:21] Planner Stockdill (probable): but placing on your top priorities,

[2:19:22] Planner Stockdill (probable): we can provide you with a little bit more information

[2:19:24] Planner Stockdill (probable): on the potentials of that project.

[2:19:29] Trustee McConchie: Okay, can we get cracking right away

[2:19:31] Trustee McConchie: on the soil deposit thing?

[2:19:33] Trustee McConchie: Cause I'm tired of seeing contractors destroying the island.

[2:19:39] Trustee McConchie: Would that be cool?

[2:19:40] Trustee McConchie: Can we make, how fast can we get that going?

[2:19:43] Trustee Morrison (probable): Trustee Morrison?

[2:19:45] Trustee Morrison (probable): Well, I think actually I'll wait for just Kim's comment

[2:19:47] Trustee Morrison (probable): to Ben's question and I'll throw a comment in.

[2:19:50] Planner Stockdill (probable): In order to do that, you can make a resolution

[2:19:52] Planner Stockdill (probable): to move the soil remover and deposit by-law

[2:19:55] Planner Stockdill (probable): up to your top priorities.

[2:19:57] Planner Stockdill (probable): And then you could direct staff to come back

[2:19:59] Planner Stockdill (probable): with a project charter based on that project.

[2:20:04] Planner Stockdill (probable): Robert, do you have any further comments?

[2:20:06] Voice 5: Yeah, no, I said that I think that would be,

[2:20:08] Voice 5: you know, a good, in terms of a project,

[2:20:11] Voice 5: it's pretty contained

[2:20:11] Voice 5: and it's something you can get a handle on

[2:20:14] Voice 5: for the next year or so and get it adopted.

[2:20:18] Trustee McConchie: It's going to take a year, eh?

[2:20:20] Voice 5: I don't know.

[2:20:21] Voice 5: We'll look at the timing.

[2:20:22] Voice 5: I mean, I don't think it needs a public hearing.

[2:20:23] Voice 5: We'd have to look into that.

[2:20:25] Trustee McConchie: Okay.

[2:20:26] Trustee McConchie: Can you guys report back by next meeting on that?

[2:20:32] Trustee McConchie: Is that just one?

[2:20:33] Trustee McConchie: Okay, awesome.

[2:20:34] Trustee McConchie: I don't know.

[2:20:35] Trustee McConchie: Tracy Morrison,

[2:20:36] Trustee McConchie: what do you think?

[2:20:37] Trustee Morrison (probable): So I am not asking for advice from staff on this, just to be clear.

[2:20:42] Trustee Morrison (probable): And I know that this might be a little contentious,

[2:20:44] Trustee Morrison (probable): but I vote that we go rogue and we move both projects,

[2:20:47] Trustee Morrison (probable): Coastal Douglas fir toolkit and the soils kit onto our project top priorities

[2:20:51] Trustee Morrison (probable): project list because ideally it should be relatively small both of them because the

[2:20:58] Trustee Morrison (probable): coast of douglas fir should have come out of like all the reporting and work that was done

[2:21:01] Trustee Morrison (probable): across the trust and we might be able to leapfrog them with other efforts like the water project i

[2:21:07] Trustee Morrison (probable): think if we move the coast of douglas fir up i bet you anything that we start to get a little

[2:21:10] Trustee Morrison (probable): bit of a center of mass in the southern gulf islands for other people to do it too so i vote

[2:21:15] Trustee Morrison (probable): we just do it because i'm really frustrated by not having a dp here that we can like help with

[2:21:20] Trustee Morrison (probable): the forest issues so that's my advice moving a

[2:21:31] Voice 5: project to the top priorities list doesn't mean

[2:21:33] Voice 5: we're going to have resources to do it i

[2:21:36] Trustee Morrison (probable): totally know and i'm happy to bug other islands to get

[2:21:39] Trustee Morrison (probable): them to come on board with the fourth coastal douglas forest kit to try and get it implemented

[2:21:44] Trustee Morrison (probable): if that helps in any way to like be more of a center of mass so it's not you know inefficient

[2:21:50] Trustee Morrison (probable): I

[2:21:51] Trustee Patrick: can speak, I mean, Salt Spring, the coastal Douglas fir project is moving forward on on Salt Spring. It has linked well with the watershed protection the two are kind of coming, coming together.

[2:22:05] Trustee Patrick: The other is that through the regional planning committee they are drafting a model by law for the for a development permit guidelines to go with the mapping that contiguous

[2:22:18] Trustee Patrick: um forest mapping that was done so that model bylaw is being made at the um regional planning

[2:22:26] Trustee Patrick: committee or

[2:22:27] Trustee McConchie: work is proceeding can i just ask a question um i mean you don't have to answer this

[2:22:33] Trustee McConchie: is just a public debate right so if we're the model is towards regional governance why are

[2:22:39] Trustee McConchie: there's so many local trust committees like i don't get it anyways well

[2:22:46] Trustee Patrick: yeah

[2:22:48] Trustee McConchie: that's i just

[2:22:49] Trustee McConchie: thought i'd let that float in the air uh so what you're saying is uh uh the proper strategy chair

[2:22:57] Trustee McConchie: patrick is to the coastal douglas for hopefully the regional we can come up with a regional

[2:23:01] Trustee McConchie: solution to that in a year and so keep it off the projects list on a local trust committee level

[2:23:06] Trustee McConchie: Well,

[2:23:07] Trustee Patrick: I'm just saying if the development permit area that goes with that contiguous mapping is of interest, then that model bylaw is being created. And when it's created, it could become a priority project and be adopted. And I'll look to regional planner Kojima on how model bylaws work in this realm.

[2:23:30] Trustee Patrick: Yeah, I

[2:23:31] Voice 5: mean a DPA is certainly one option and it's identified in the toolkit as a good one.

[2:23:38] Voice 5: You know, you have DPAs for other sensitive ecosystems, so I don't think that's so much

[2:23:44] Voice 5: the development of DPA. There's going to be a lot of community consultation that's going to go on

[2:23:49] Voice 5: around establishing a new DPA, a lot of contention around establishing a new DPA if the last

[2:23:56] Voice 5: around a development permit area designations

[2:23:58] Voice 5: and anything to go by.

[2:23:59] Voice 5: There's also other options,

[2:24:01] Voice 5: like zoning, basically, to look at as well.

[2:24:04] Voice 5: So while a model bylaw helps as a starting point,

[2:24:08] Voice 5: it's just a small piece

[2:24:10] Voice 5: of implementing a project like that.

[2:24:13] Voice 5: And

[2:24:14] Trustee Morrison (probable): I think my concern

[2:24:15] Trustee Morrison (probable): in not getting it on our top priorities list

[2:24:17] Trustee Morrison (probable): is that when we start to unpack

[2:24:19] Trustee Morrison (probable): more of the groundwater sustainability project,

[2:24:21] Trustee Morrison (probable): I really, like Laura's alluding to,

[2:24:23] Trustee Morrison (probable): I really want them to be in discussion with each other and if there are pieces that are moving

[2:24:28] Trustee Morrison (probable): forward on the Groundwater Sustainability Act that also require community consultation, I actually

[2:24:33] Trustee Morrison (probable): want community consultation to actually consider both at once because I think they're very

[2:24:37] Trustee Morrison (probable): integrated. So I don't want to do community consultation on the Coastal Douglas Fir separate

[2:24:42] Trustee Morrison (probable): from community consultation on the water. I think that's really problematic.

[2:24:46] Trustee Patrick: One possibility would

[2:24:48] Trustee Patrick: would be to amend the project charter

[2:24:50] Trustee Patrick: for the groundwater sustainability project

[2:24:53] Trustee Patrick: and direct that you want the Coastal Douglas Fir

[2:24:56] Trustee Patrick: factored into that work.

[2:25:02] Trustee Patrick: Because that gives direction to staff to say,

[2:25:04] Trustee Patrick: we want higher priority put on tools that do both.

[2:25:10] Trustee Patrick: That's what's happened on Salt Spring

[2:25:12] Trustee Patrick: is the work that's been done on Coastal Douglas Fir

[2:25:14] Trustee Patrick: did overlap and say the most important places

[2:25:17] Trustee Patrick: is the effect of the water recharge

[2:25:19] Trustee Patrick: in the watershed areas of those uh the forests yeah

[2:25:26] Trustee McConchie: yeah like i guess what the part of the problem

[2:25:29] Trustee McConchie: for me like i've been trying to bring this up at trust council try to bring it up with russ is man

[2:25:35] Trustee McConchie: it'd be really great as trustees like in this moment you're asking what project should we do

[2:25:38] Trustee McConchie: and there's a million things we got to do to protect the environment right or at least let's

[2:25:43] Trustee McConchie: say 40 right and and it's like I don't know what you guys do in the office there like I don't know

[2:25:51] Trustee McConchie: how you manage your time so actually it would be really beneficial if if what if I phrase the

[2:25:56] Trustee McConchie: question like Robert or planner stock dealer or planner test them all what do you I've got two

[2:26:03] Trustee McConchie: years left in a term I want to get as much as I possibly can done to preserve and protect what

[2:26:09] Trustee McConchie: What would be the best project to take on right now in your professional opinion that we can do it and boom, and then get the next one on?

[2:26:17] Trustee McConchie: Boom, get the next one on.

[2:26:18] Trustee McConchie: Or are we picking a project that's going to bog us down and then we're not actually effectively using our time?

[2:26:23] Trustee McConchie: Do you understand what I'm saying?

[2:26:25] Voice 5: It's a great discussion to have, the LTC to have with us and staff and kind of a strategic planning session, right?

[2:26:31] Voice 5: What are your priorities?

[2:26:32] Voice 5: What are your objectives?

[2:26:33] Voice 5: What's the best way to get it done?

[2:26:35] Trustee McConchie: So we can do, aren't we doing that right now or do we have to?

[2:26:38] Voice 5: Yeah, you are.

[2:26:38] Voice 5: you're starting to do that but you know

[2:26:40] Voice 5: maybe it's a special meeting right where um you know

[2:26:44] Voice 5: you've got the time um to to focus on that okay

[2:26:49] Trustee McConchie: well what comes to your mind right away am i would

[2:26:51] Trustee McConchie: i be wasting my time if if we are our time if we uh apply put the soil deposit thing on uh bylaw on

[2:26:59] Trustee McConchie: our project list or would that bog us down

[2:27:01] Voice 5: um well i think it's a relatively straightforward

[2:27:06] Voice 5: straightforward bylaw to adopt um yeah i remember the salt spring one 10 12 years ago now um but it

[2:27:15] Voice 5: involved a lot of engagement with the contractors um to sort of explain it how it works to them

[2:27:23] Voice 5: because you're establishing a new permitting regime right and um you got to have some education

[2:27:29] Voice 5: and involvement on the part of the people who are going to be applying for those permits and then

[2:27:34] Voice 5: And, you know, you have to look at, there's some decisions to be made.

[2:27:40] Voice 5: So, and then, you know, the Salt Spring, you know, just off the top of my head, the Salt Spring bylaw has been in place for 10, 12 years, and how effective is it?

[2:27:48] Voice 5: So the, you know, before just taking the Salt Spring bylaw and adopting it on North Pender, is it working for Salt Spring?

[2:27:55] Voice 5: Is it, are there improvements that should be made to it with all those years of experience?

[2:27:58] Voice 5: what what you know staff on Salisbury what would you change about that bylaw now that you've worked

[2:28:04] Voice 5: with it for a decade well

[2:28:07] Trustee McConchie: that's a good question chair Patrick well

[2:28:11] Trustee Patrick: it's it's this this staff have

[2:28:13] Trustee Patrick: you know I don't have a lot of personal experience with that bylaw here on Salisbury just we've seen

[2:28:18] Trustee Patrick: it only a couple of times but yeah it would be to look at staff to say what has been the the bumps

[2:28:24] Trustee Patrick: that they've run into or the concerns that have been raised by those that have been regulated or

[2:28:28] Trustee Patrick: or the bylaw enforcement as to when is the issue coming up

[2:28:32] Trustee Patrick: and being either misunderstood or?

[2:28:36] Voice 5: And is it, the main question is,

[2:28:38] Voice 5: is it achieving the objective you want it to achieve?

[2:28:42] Trustee McConchie: Right, gotcha.

[2:28:44] Trustee McConchie: Okay, well, I don't know.

[2:28:45] Trustee McConchie: I mean, I want to find this out.

[2:28:46] Trustee McConchie: This is like a secret layer of information

[2:28:50] Trustee McConchie: that I want to know from you guys.

[2:28:52] Trustee McConchie: You know, I've been asking for a long time

[2:28:54] Trustee McConchie: from at least a trust counsel,

[2:28:55] Trustee McConchie: but I didn't realize we could just have

[2:28:57] Trustee McConchie: a strategic plan meeting with staff

[2:28:59] Trustee McConchie: and you guys will tell us how to how it works that would be fantastic that would have been good to

[2:29:03] Trustee McConchie: know I would I would do that can we do that as soon as possible like I don't know how busy everyone

[2:29:09] Trustee McConchie: is yeah

[2:29:11] Trustee Morrison (probable): and I think I would also so I I think that's helpful um I think given what our current

[2:29:19] Trustee Morrison (probable): list is on our backup list our projects list um we're pretty we've trimmed it down to like only

[2:29:27] Trustee Morrison (probable): really two big things that we necessarily want to get done in the rest of the term and I think one

[2:29:33] Trustee Morrison (probable): way of proceeding on that then might be to move the soil and deposit by-law up like onto our

[2:29:38] Trustee Morrison (probable): project list and then to ask staff to consider how to alter the project charter for the groundwater

[2:29:46] Trustee Morrison (probable): mapping to include recommendations from the coastal Douglas virtual plan.

[2:29:53] Trustee McConchie: Okay, I mean.

[2:29:56] Trustee McConchie: Yeah,

[2:29:57] Trustee Patrick: no, I was just saying I wouldn't necessarily

[2:30:00] Trustee Patrick: limit it to just the toolkit but the protection of the coastal douglas for in relation because

[2:30:04] Trustee Patrick: there's some stuff dr tara martin and others are working

[2:30:08] Trustee Morrison (probable): with their departments

[2:30:09] Trustee Patrick: and um i don't know

[2:30:11] Trustee Patrick: if the what they're coming up with will be exactly what was defined in the toolkit yeah well okay

[2:30:18] Trustee McConchie: robert is the soil deposit bylaw working on salt spring i

[2:30:22] Voice 5: don't know i

[2:30:23] Trustee McConchie: don't know yeah i don't

[2:30:24] Voice 5: know i don't have i have no oh

[2:30:26] Trustee McConchie: okay so

[2:30:27] Voice 5: i you know the first thing i do is start talking to stephan

[2:30:29] Voice 5: my counterpart there about it yeah yeah because i don't want to waste a bunch of time and just get

[2:30:35] Voice 5: some you know some numbers how many permits have been issued how many you know what's the uptake

[2:30:40] Voice 5: on it are there issues with it and talk to get bylaw enforcement's input um on whether whether

[2:30:46] Voice 5: they think it's effective so

[2:30:48] Trustee Morrison (probable): maybe that's the movement like just to add

[2:30:50] Trustee Morrison (probable): for a report like a

[2:30:51] Trustee Morrison (probable): a light touch report of like what is the status of the soils and deposits bylaw on on on salt

[2:31:00] Trustee Morrison (probable): spring yeah

[2:31:01] Trustee McConchie: would that would you guys be okay with next month coming back to to trust committee

[2:31:05] Trustee McConchie: with uh project charter on soil deposit bylaw or soil deposit bylaw maybe a

[2:31:11] Voice 5: report rather than

[2:31:12] Voice 5: project charter like just a report on what it is um you know how it's been working on salt spring

[2:31:18] Voice 5: and then you can make the decision about whether or not you think it's worthwhile proceeding and

[2:31:24] Voice 5: sort of frame that discussion for the next meeting

[2:31:26] Trustee McConchie: okay uh can you how about this can you

[2:31:31] Trustee McConchie: you have uh yeah okay i'm just trying to think about how to manage time can you like no i would

[2:31:37] Trustee Morrison (probable): go with the project charter then too like i would like if we're going to do it let's just go with

[2:31:41] Trustee Morrison (probable): the project charter because that's going to cut one month out in the potential delay and if we

[2:31:46] Trustee Morrison (probable): decide at the time given the report that the project charter is like we shouldn't do it then

[2:31:50] Trustee Morrison (probable): we can just say it at the time but at least we have both in play and we can make a decision

[2:31:54] Trustee Morrison (probable): so

[2:31:54] Voice 5: the project charter you know as you know outlines the scope of the project the deliverables

[2:31:59] Voice 5: the timeline the budget and resources that's kind of the the mechanics of how to get it done

[2:32:05] Voice 5: um but i think you guys you want to make a decision first about whether this is something

[2:32:10] Voice 5: you want to spend like a chunk or you know the next six months on to

[2:32:16] Trustee McConchie: me it's okay the problem is

[2:32:19] Trustee McConchie: i don't see any way around it the problem is contractors have a free-for-all on destroying

[2:32:24] Trustee McConchie: land in my opinion on north pender island they can do whatever they want within reason as long

[2:32:31] Trustee McConchie: as it's not in a dpa area i want to adopt a bylaw that requires them to go through the community

[2:32:38] Trustee McConchie: to approve any massive change in the in the land and in the soil so now on so i i think that it

[2:32:47] Trustee McConchie: it makes sense regardless of whether or not it's, you know,

[2:32:51] Trustee McConchie: a perfect bylaw on salt spring.

[2:32:54] Trustee McConchie: It makes sense to proceed right away because we can certainly at least have

[2:32:59] Trustee McConchie: the framework for that moving forward. And we can,

[2:33:03] Trustee McConchie: we can adapt and change based on what we need. I don't know.

[2:33:06] Trustee McConchie: What do you think trustee Morrison?

[2:33:08] Trustee Morrison (probable): Yes. I need to understand Robert,

[2:33:10] Trustee Morrison (probable): what advice you need to create a project charter more, more clearly so that we

[2:33:15] Trustee Morrison (probable): We can, like, because I feel like I echo what Ben's saying, and I feel like I'm clear on what we need, and I don't necessarily want to delay another month because then as the project timeline moves along and our term gets closer to the end, it might be harder to get it finished before the end of the term.

[2:33:32] Trustee Morrison (probable): So I'm wondering, like, what is it specifically that you need from us to be able to get a project charter by next meeting?

[2:33:39] Voice 5: well it's just a resolution directing staff to come back with a project charter but my question

[2:33:43] Voice 5: to the ltc was are you sure that's what you want to do like are you sure you need you want a soil

[2:33:48] Voice 5: deposit and removal bylaw yeah

[2:33:50] Trustee Morrison (probable): so then my my response to that and i think that's a great

[2:33:53] Trustee Morrison (probable): question so my response to that is um you know if we if we ask for the project charter and we

[2:33:59] Trustee Morrison (probable): also ask for some very like preliminary just like reach out to fall spring like ask to ask

[2:34:05] Trustee Morrison (probable): some questions between now and our next meeting we could decide at the next meeting based on what

[2:34:11] Trustee Morrison (probable): you report back or around those conversations that yeah it's working or it's totally not a

[2:34:16] Trustee Morrison (probable): mechanism that's going to do anything different um and then we could kind of figure out inside

[2:34:22] Trustee Morrison (probable): the project charter that you've outlined like is there some alternative measure that we could

[2:34:26] Trustee Morrison (probable): suggest is there you know and we can have those kinds of conversations next meeting more deeply

[2:34:30] Trustee Morrison (probable): so but it would be nice to have at least the framework of the project charter on hand

[2:34:35] Trustee Morrison (probable): to be able to like start moving on it if we need to so if that's possible that makes sense yeah

[2:34:42] Trustee Morrison (probable): that would be my ask

[2:34:43] Trustee Morrison (probable): can

[2:34:44] Trustee Patrick: i um i was just curious because i know bowen island is working working on

[2:34:50] Trustee Patrick: i don't think it's but uh and uh and do not it's not do not alternate but uh uh alternating site

[2:34:57] Trustee Patrick: or alternation i can't speak english to the site like uh until you have a permit uh like you can't

[2:35:04] Trustee Patrick: alter the site until you have your permits in

[2:35:08] Trustee Patrick: place or something along those lines is it because

[2:35:10] Trustee Patrick: they're a municipality and they have because i think that comes back to like tree cutting powers

[2:35:15] Trustee Patrick: and other things related to that is that is that something we have powers to do like this alteration

[2:35:23] Trustee Patrick: versus soil removal i'm

[2:35:27] Voice 5: not sure what bowen's proposing i'm not sure if they're using a soil

[2:35:31] Voice 5: deposit and removal bylaw for this or they're using a tree cutting bylaw or they're using dpas

[2:35:37] Voice 5: i'm not sure so something you can look at as part of reporting back okay

[2:35:42] Trustee Patrick: is that to me sounds a

[2:35:44] Trustee Patrick: little bit like what ben's talking about is not wanting the site you know significantly altered

[2:35:49] Trustee Patrick: and changed is that yeah

[2:35:53] Trustee Morrison (probable): there's two pieces to that though laura for sure at least two pieces

[2:35:56] Trustee Morrison (probable): one is about what i think is more directly from the things we've seen around soil removal

[2:36:02] Trustee Morrison (probable): and the other is of course we're getting a lot of trees um down by the way can i just say that to

[2:36:08] Trustee Morrison (probable): community if you're watching don't just go to cut trees because you hear that there might be

[2:36:11] Trustee Morrison (probable): buy on trees okay like that's the most ridiculous thing i've ever heard so please don't do that

[2:36:16] Trustee Morrison (probable): um but um

[2:36:19] Trustee Morrison (probable): yeah anyway ben i

[2:36:21] Trustee McConchie: just wanted to say like is there a way in this bylaw to make

[2:36:24] Trustee McConchie: contractors responsible and not lay it on the the property owner can we ever make contractors

[2:36:31] Trustee McConchie: contractor's responsible for their actions because they're really good at blaming the clients

[2:36:35] Trustee McConchie: is there is that is that possible to draft in this particular soil deposit bylaw that a

[2:36:40] Trustee McConchie: contractor be held responsible

[2:36:41] Voice 5: um yeah possibly i don't know let me look at okay okay well that's

[2:36:51] Trustee McConchie: great well i'm i'm stoked that uh robert you're going to get to learn about the other islands

[2:36:55] Trustee McConchie: and the different bylaws uh associated with them a lot of homework um so i'm happy with that

[2:37:01] Trustee McConchie: that resolution yes you i'm sure it'll be passed to planners um so uh yeah okay well i mean that

[2:37:08] Trustee McConchie: sounds like a hip plan to me i think it's worth uh investigating the earth is extraordinarily

[2:37:12] Trustee McConchie: important on this island without it we don't have an island so it makes sense to have a bylaw that

[2:37:18] Trustee McConchie: regulates uh how we move around this beautiful sensitive island so

[2:37:24] Trustee Morrison (probable): you need a motion you need

[2:37:25] Trustee Patrick: a resolution okay

[2:37:27] Trustee Morrison (probable): that the north pender island local trust committee direct staff to come back

[2:37:33] Trustee Morrison (probable): to the next ltc meeting with a project charter and initial reporting on soil soil removal and

[2:37:47] Trustee Morrison (probable): deposit by-law project. Is that too fast, Shannon? That's good.

[2:37:56] Trustee Patrick: Is there a second? Second.

[2:38:01] Voice 14: I can read

[2:38:02] Voice 14: that. Is that

[2:38:02] Trustee Patrick: motion work? Yeah, that's good.

[2:38:07] Voice 14: Shannon? That the North Pender

[2:38:09] Voice 14: Island Local Trust Committee direct staff to come back to the next Local Trust Committee meeting

[2:38:14] Voice 14: with a project charter and initial reporting on a soil removal and deposits by-law project.

[2:38:20] Trustee Morrison (probable): and you just add the next regular local trust committee meeting because you know i'm not sure

[2:38:26] Trustee Morrison (probable): kim and robert are going to get it done by tomorrow thanks

[2:38:31] Trustee Patrick: all right uh is there any

[2:38:35] Trustee Patrick: discussion on this motion no

[2:38:37] Voice 1: i

[2:38:38] Trustee Patrick: will call the vote then all those in favor i'll carry that

[2:38:44] Trustee Patrick: all right

[2:38:45] Trustee Morrison (probable): and and not to forget about my wish to have the coast of douglas for integrated anywhere

[2:38:52] Trustee Morrison (probable): Um, I would also like to make a motion, see if I can get this off the top of my head.

[2:38:57] Trustee Morrison (probable): Um, Laura, just before I start, can you give me the language that you just said?

[2:39:01] Trustee Morrison (probable): So not the toolkit, but what did you say?

[2:39:03] Trustee Patrick: To consider, I guess, protection of coastal Douglas fir and associated ecosystems within

[2:39:10] Trustee Patrick: the groundwater sustainability project.

[2:39:12] Trustee Patrick: Okay. So the North

[2:39:14] Trustee Morrison (probable): Pender Local Trust Area directs staff to suggest an altered project charter for the groundwater sustainability project to include considerations of coastal Douglas fir and associated ecosystems. Protection.

[2:39:39] Trustee Morrison (probable): Is

[2:39:42] Trustee Patrick: there a second? Seconded by Trustee McConkie?

[2:39:45] Trustee Patrick: Yes.

[2:39:45] Trustee McConchie: Yes.

[2:39:46] Trustee Patrick: Let's see how Shannon's doing, and I'll look to staff.

[2:39:48] Trustee Patrick: Is that sufficient direction?

[2:39:51] Trustee Patrick: Yep.

[2:39:53] Trustee Patrick: And I'll look to Shannon.

[2:39:55] Trustee Patrick: You're

[2:40:05] Trustee Morrison (probable): muted, Shannon, just in case you don't know.

[2:40:07] Voice 14: I did.

[2:40:08] Voice 14: I just had to fill in all of my shorthands.

[2:40:10] Voice 14: So when I read it back, it makes sense.

[2:40:12] Voice 14: That the North Pender Island Local Trust Committee directs staff to suggest an altered project charter for the groundwater sustainability project to include consideration of coastal Douglas firs and associated ecosystems protection.

[2:40:24] Trustee Morrison (probable): Yes.

[2:40:25] Trustee Morrison (probable): i think that's good that's

[2:40:27] Trustee Morrison (probable): good any discussion on this motion

[2:40:29] Trustee Patrick: no

[2:40:30] Trustee Morrison (probable): i just really want to make sure

[2:40:31] Trustee Morrison (probable): that we're doing integrated holistic planning oh

[2:40:34] Trustee Patrick: thank you and it's um i can tell you it's been it

[2:40:38] Trustee Patrick: was actually a liberating feeling um because i know on salt spring we've got the community

[2:40:43] Trustee Patrick: climate action plan they've created hundreds of actions and we have all this and then it was when

[2:40:49] Trustee Patrick: when we saw that the two of these could come together,

[2:40:51] Trustee Patrick: it was a way for us to narrow down the actions.

[2:40:55] Trustee Patrick: And like I said, it was actually liberating

[2:40:58] Trustee Patrick: because it gave some clear direction.

[2:41:00] Trustee Patrick: So I can just, that was my feeling.

[2:41:02] Trustee Patrick: It was actually a big relief.

[2:41:05] Trustee Patrick: So any further discussion?

[2:41:08] Trustee Patrick: Call the vote.

[2:41:08] Trustee Patrick: All those in favor?

[2:41:10] Trustee Patrick: And that's carried.

[2:41:13] Trustee Morrison (probable): Thank you.

[2:41:15] Trustee Patrick: I'm going to keep calling you trustee today.

[2:41:17] Trustee Patrick: And I just talked to Bill.

[2:41:19] Planner Stockdill (probable): The LTC doesn't have to do this now,

[2:41:21] Planner Stockdill (probable): but you may want to consider then moving the soil removal and deposit bylaw off your projects list

[2:41:25] Planner Stockdill (probable): and moving it up to top priorities and then removing the short-term vacation rental project

[2:41:32] Planner Stockdill (probable): you don't have to do that you can wait until um the next meeting after you see the let's do that

[2:41:38] Trustee Morrison (probable): let's wait for the next meeting because then we'll have a clear kind of all

[2:41:44] Trustee Patrick: right then any further

[2:41:45] Trustee Patrick: work been on the priorities or projects list then good we'll carry on there's the applications

[2:41:53] Trustee Patrick: report here is there any questions on any of the applications yeah

[2:41:59] Trustee McConchie: i have a just a quick question

[2:42:00] Trustee McConchie: just um i don't understand if you can give me a because i'd like a preview if that's possible i

[2:42:06] Trustee McConchie: know you can't talk about it because it's not completed just would be helpful to understand

[2:42:10] Trustee McConchie: a bit bit of a preview before a week before the meeting on application a development permit

[2:42:15] Trustee McConchie: permit uh npdp 2021.1 supply glass road an application to run a sewer line i'm just

[2:42:23] Trustee McConchie: wondering if you can just give a brief overview or a preview or whatever you guys are allowed to

[2:42:29] Trustee McConchie: just speak about

[2:42:29] Voice 5: yeah so the lot um one of the lots has an easement across the other lot and for

[2:42:36] Voice 5: the for the purpose of running a sewer line um because it's the most direct way to connect to

[2:42:41] Voice 5: the property so the easement was put in place decades ago and so the owner of the property

[2:42:49] Voice 5: wants to install the sewer line is applying to install the sewer line through the easement

[2:42:54] Voice 5: but they need a development permit to do that so

[2:42:58] Trustee McConchie: do i need to research like case law on sewer lines

[2:43:02] Trustee McConchie: is this super complicated do you understand what i'm getting at here is this a very complicated

[2:43:09] Trustee McConchie: application

[2:43:10] Voice 5: uh well it will depend on the results of the professional report i see okay

[2:43:15] Voice 5: um about

[2:43:16] Voice 5: you know mitigation measures or impact assessment and so on but it's you know it's aligned to a

[2:43:22] Voice 5: house right it's it's um

[2:43:23] Voice 5: it's a connection it's a connection to the main sewer line instead of

[2:43:27] Voice 5: connecting at um the lot line directly it's going through an intervening property um which has been

[2:43:34] Voice 5: contemplate it obviously for decades because they do have an easement okay do that okay and can i

[2:43:42] Trustee Morrison (probable): can i ask is that okay about that one or is there can i go on to another any

[2:43:47] Trustee Patrick: other questions on that

[2:43:48] Trustee Patrick: application not

[2:43:50] Trustee McConchie: on that application i just

[2:43:51] Trustee McConchie: have one more after trustee morrison's all done i have

[2:43:54] Trustee Morrison (probable): a question about the um uh sub 2012.4 it's been on our records since 2012 and i i just wanted to

[2:44:05] Trustee Morrison (probable): understand access road construction submitted for information so i just wanted to understand um

[2:44:13] Trustee Morrison (probable): if there's any more information sort of on that like

[2:44:18] Voice 5: anything new yeah we haven't heard

[2:44:20] Voice 5: kim you haven't heard anything from edgewood estates for quite a while no um so yeah nothing

[2:44:26] Voice 5: new to report on that i mean if you wanted to get the sort of more thorough background um it is it's

[2:44:33] Voice 5: It's Kim. It's her file, right? Yeah. Yeah. Just contact Kim and set up a time and sort of go over

[2:44:39] Voice 5: it and maybe she can send you some, some of the information in advance. That'd

[2:44:44] Trustee Morrison (probable): be really helpful.

[2:44:44] Trustee Morrison (probable): That

[2:44:45] Voice 5: generally, if you have, you know, specific questions about an application, that's not really,

[2:44:50] Voice 5: you know, an LTC necessarily an LTC decision at this point, but you just

[2:44:54] Voice 5: want a bit of context about a particular application, just contact the planner who

[2:44:58] Voice 5: it's assigned to okay

[2:44:59] Trustee Morrison (probable): that sounds great i'm a little bit like gun shy of some of the subdivision

[2:45:04] Trustee Morrison (probable): requests that have been approved before just because of different things so i'd love to

[2:45:09] Trustee Morrison (probable): just have a look at it before it gets too far forward

[2:45:11] Voice 5: yeah droid estates as you probably know

[2:45:14] Voice 5: that's that's what um it's a corporate co-op it still is um where they all own they all own

[2:45:20] Voice 5: shares in the corporation

[2:45:21] Voice 6: and

[2:45:22] Voice 5: um it was developed many years ago back in the 70s and they rezoned

[2:45:28] Voice 5: a long time ago um to allow them to do a bare land strata subdivision zoning kind of set that up

[2:45:36] Voice 5: there was a covenant on the on the bulk of the property for no tree removal or very limited tree

[2:45:43] Voice 5: removal and they've been moving forward with their bare land strata subdivision for well almost 10

[2:45:50] Voice 5: years now um because of the structure of the uh the the corporate co-op the owners there's been

[2:45:57] Voice 5: lots of internal um differences of opinion i guess i'm going to

[2:46:02] Voice 5: proceed right

[2:46:03] Trustee McConchie: good no my

[2:46:05] Trustee McConchie: my last my

[2:46:06] Trustee McConchie: last question um thanks very much for going through these applications i appreciate it the

[2:46:10] Trustee McConchie: last question regards uh andrew place application the application for rezoning to amend the ocp and

[2:46:17] Trustee McConchie: land use bylaw to permit storage facilities without a residence wouldn't amending the ocp

[2:46:23] Trustee McConchie: and the lub considered a project in this circumstance how come we can do like to get

[2:46:30] Trustee McConchie: what i'm saying why is it done on an application level

[2:46:32] Voice 5: so yeah technically someone could apply to

[2:46:36] Voice 5: amend the ocp um you know submit an application to amend a policy or something you don't see that

[2:46:42] Voice 5: that usually usually what they're applying for is to change the zoning on the specific property and with that change of zoning there's typically a change, there may be a change to the land use designation and the OCP.

[2:47:01] Voice 5: If i'm trying to think of one recently, I guess, the most recent one is probably that rezoning involving the boundary adjustment.

[2:47:12] Voice 5: Browning where the OCP map designation changed in addition to the zoning so sometimes that's why

[2:47:18] Voice 5: you'll see that it's a joint OCP and land use bylaw amendment application so

[2:47:25] Trustee McConchie: if we wanted

[2:47:26] Trustee McConchie: as a strategy to ask citizens of North Pender to amend the land use bylaw to circumnavigate

[2:47:33] Trustee McConchie: the requirements of the projects report could that potentially happen I'm serious well if someone

[2:47:42] Voice 5: makes an application to amend the ocp to i don't know what yeah well

[2:47:47] Trustee McConchie: what if what if somebody

[2:47:48] Trustee McConchie: applied to change the the soil the amend the ocp and the land use bylaws uh for a soil deposit

[2:47:57] Trustee McConchie: bylaw change alteration

[2:47:58] Voice 5: not not a good example because it's a whole i

[2:48:01] Trustee McConchie: know what you mean yeah

[2:48:02] Voice 5: yeah i mean theory is theory someone i've never seen it happen okay

[2:48:06] Trustee McConchie: interesting okay thanks for

[2:48:10] Trustee McConchie: when people

[2:48:11] Voice 5: make applications they want something to change in relation to their property their

[2:48:15] Trustee McConchie: property yeah or not for the greater good

[2:48:18] Trustee Morrison (probable): basically is what you're suggesting then

[2:48:20] Trustee Morrison (probable): it's like yes community group go forward with that well that's a really interesting

[2:48:24] Trustee Morrison (probable): i mean it

[2:48:26] Voice 5: still doesn't create more resources

[2:48:28] Voice 5: you

[2:48:29] Trustee Morrison (probable): have to do something

[2:48:30] Voice 5: less of something else right

[2:48:32] Trustee Morrison (probable): no i understand that yeah okay but it does

[2:48:35] Trustee Morrison (probable): direct more planning resources for applications toward community purposes potentially i guess

[2:48:44] Voice 5: yeah well

[2:48:45] Trustee Patrick: there's also the special tax requisition process like we do on salt spring you you can

[2:48:50] Trustee Patrick: garner more resources through special tax requisition right

[2:48:55] Trustee Morrison (probable): okay okay

[2:48:58] Trustee Patrick: thanks for the

[2:48:59] Trustee Patrick: other questions

[2:49:00] Trustee McConchie: yeah no that's great appreciate

[2:49:02] Trustee Patrick: it we're all learning okay so let's move on we

[2:49:06] Trustee Patrick: We have a, let's see, no expense report.

[2:49:08] Trustee Patrick: There is the standing resolutions there, if there's any changes to that.

[2:49:15] Trustee Patrick: And we have an Island Trust Conservancy report here.

[2:49:18] Trustee Patrick: I think it's always important to read those and to see what they're

[2:49:22] Trustee Morrison (probable): doing.

[2:49:24] Trustee Morrison (probable): And I guess, like, as we go by the standing resolutions, I'd just like to sort of hold

[2:49:28] Trustee Morrison (probable): ground that as we get into the regulatory conversation, potentially we might come back

[2:49:31] Trustee Morrison (probable): to the standing resolutions.

[2:49:32] Trustee Morrison (probable): yep

[2:49:34] Trustee Patrick: it is important to look at them from time to time as uh as you know as you're making changes

[2:49:39] Trustee McConchie: to you know i i just realized i need a point of clarification i forgot to ask you on the projects

[2:49:45] Trustee McConchie: it's not going to affect the agenda here but i'm just wondering why we have robert and um sorry

[2:49:49] Trustee McConchie: flannery kojima and planter stuck till on the phone here um we also have the associated islands

[2:49:55] Trustee McConchie: yeah any project to do with the associated islands considered a top project for north

[2:50:02] Trustee McConchie: pender as well or does the associated island gets its own list no

[2:50:05] Voice 5: it's part of north benders that

[2:50:08] Trustee Morrison (probable): seems unfair um we

[2:50:10] Trustee Morrison (probable): definitely need more than two projects um i actually had some concerns about the

[2:50:16] Trustee Morrison (probable): associated islands too thanks for bringing that up then um because some of the things that we're

[2:50:21] Trustee Morrison (probable): doing on north pender to reflect on like broader climate change related issues the the associated

[2:50:28] Trustee Morrison (probable): islands are getting completely rotten and so like the water study or like the forestry related

[2:50:35] Trustee Morrison (probable): issues that we might get into so like yeah

[2:50:37] Trustee McConchie: it's it's like its own separate government but like

[2:50:40] Trustee McConchie: and we're you know it's a weird thing anyways i just wanted to reflect that i don't know how we

[2:50:46] Trustee McConchie: address that issue because i mean basically the associated islands the way i'm reading it is like

[2:50:51] Trustee McConchie: they kind of do and whatever they want to do we're not even allowed on mooresby island i mean without

[2:50:56] Trustee McConchie: out a whatever special permission it's really interesting so because we clearly don't have

[2:51:03] Trustee McConchie: the resources necessary to govern these islands is what i'm noticing

[2:51:06] Trustee Patrick: no it's just you could you

[2:51:08] Trustee Patrick: could uh amalgamate the ocps you've got two two ocps you

[2:51:15] Trustee McConchie: could well yeah anyways

[2:51:20] Trustee Patrick: there's one ocp

[2:51:22] Trustee Patrick: one land use bylaw oh

[2:51:25] Trustee Morrison (probable): that's interesting so we could actually do that okay so that's something

[2:51:31] Trustee Morrison (probable): if we can flag that and just add that for the next agenda i would actually like to talk about

[2:51:37] Trustee Morrison (probable): how we could communicate with the associated islands um to think about that with them because

[2:51:43] Trustee Morrison (probable): it would be good to have some kind of community meeting across the associated islands just to be

[2:51:48] Trustee Morrison (probable): able to see if they want more of our attention by actually emerging in with our current work

[2:51:55] Trustee Patrick: it's an interesting we did on salt spring we held a a meeting on uh privo and a meeting on uh

[2:52:03] Trustee Patrick: pears island an official meeting um you know so it was uh we had privo and secret island residents

[2:52:12] Trustee Patrick: all come together to the meeting and the same of the pairs it was it was a very interesting

[2:52:17] Trustee Patrick: powerful meeting that we've committed to now do every year well kind of gotten in the way but um

[2:52:24] Trustee Patrick: it was very useful but

[2:52:27] Trustee McConchie: you you can see i mean it's it's kind of a discussion it's like okay

[2:52:31] Trustee McConchie: we've decided on the soil deposit we've given direction to staff but there's also this critical

[2:52:35] Trustee McConchie: issue of of ensuring that the the preserving and protect mandate is applied in the associated

[2:52:40] Trustee McConchie: islands um and what i what i don't get is why we can't add that to the project list when i mean

[2:52:48] Trustee McConchie: i just don't i don't understand it's i get

[2:52:51] Trustee Morrison (probable): it but if we merge the two ocps we would be able to do

[2:52:54] Trustee Morrison (probable): that the question is whether and and i'm i'm actually all for the fewer number of ocps across

[2:53:00] Trustee Morrison (probable): the entire island trust area because i feel like it creates a giant amount of bureaucracy and

[2:53:05] Trustee Morrison (probable): hardship on our bylaw enforcement to have too many ocps there's too many differences but with

[2:53:10] Trustee Morrison (probable): with not totally removing all local control and comments.

[2:53:14] Trustee Morrison (probable): So I think it's worth a discussion

[2:53:17] Trustee Morrison (probable): with the Associated Islands where they stand on it.

[2:53:21] Trustee Morrison (probable): So, and I don't know how we can do that.

[2:53:22] Trustee Morrison (probable): Robert, do you know, like is there a way

[2:53:24] Trustee Morrison (probable): that we can just do a, can we hold a meeting,

[2:53:27] Trustee Morrison (probable): like a meeting for the Associated Islands,

[2:53:29] Trustee Morrison (probable): like and pull everybody in?

[2:53:31] Trustee Morrison (probable): What would be required to do that?

[2:53:32] Voice 5: Yep, we can hold a meeting,

[2:53:34] Voice 5: invite the Associated Islands owners specifically.

[2:53:37] Voice 5: specifically

[2:53:37] Voice 7: um

[2:53:38] Voice 5: if it's you know once you can hold in-person meetings

[2:53:41] Voice 5: anything involving the associated islands is we hold them at the Mary Winsper Center

[2:53:47] Voice 5: okay and their point of point of departure and arrival is in Sydney for those islands for the

[2:53:55] Voice 5: owners and so a number of the islands have caretakers or they have in the past had resident

[2:54:01] Voice 5: of caretakers so often it's the caretakers that will come um to the meeting or um to meet with

[2:54:09] Voice 5: the local trust committee um i mean the speaking more broadly the associated islands bylaws were

[2:54:18] Voice 5: updated probably eight six seven eight and nine years ago um so new dbas were added for sydney

[2:54:26] Voice 5: Island um the geotechnical area some changes were made to the Sydney Island bylaw um so the bylaws

[2:54:32] Voice 5: are designed specifically for those islands and so you know when you if you look at combining the

[2:54:41] Voice 5: North Pender and the associated islands OCPs and land use bylaws you know the uh the regulations

[2:54:50] Voice 5: don't mesh together particularly well right did you just be adding more zones to what single land

[2:54:56] Voice 5: Angie's bylaw, a bunch of whole new policies to the OCP that are specific to those islands.

[2:55:05] Trustee Morrison (probable): Okay. I

[2:55:07] Voice 5: guess what I'm saying is, sorry, the bylaws are in place now, right? They've been

[2:55:09] Voice 5: in place for going on 20 years, periodically, maybe every decade. If the past practice is to

[2:55:19] Voice 5: go by, the LTC will turn its attention to those bylaws and do a review and update.

[2:55:26] Voice 5: to them okay

[2:55:28] Trustee Morrison (probable): um so i would like to have a meeting with them at least um because i don't know that

[2:55:34] Trustee Morrison (probable): we've apart from our visit over there for a particular application i don't think we've

[2:55:38] Trustee Morrison (probable): ever had a meeting with all of the outlying islands so or associated islands so and i

[2:55:44] Trustee Morrison (probable): don't know i i would lean toward what you think is the better timing for that

[2:55:48] Voice 5: summer's summer's

[2:55:50] Voice 5: better because the non-resident owners tend to be on the islands at that point

[2:55:57] Voice 5: so there's in terms of the kind of numbers sydney island um outweighs but hugely the

[2:56:06] Voice 5: residents owners of the other islands so you get like sydney island which has 100 lots which are

[2:56:12] Voice 5: all owned most for the most part by different people and then you've got the other islands

[2:56:16] Voice 5: that are owned by individuals so it's a very different um demographic or very different um

[2:56:23] Voice 5: population numbers so it's almost worthwhile to have sydney island as a separate meeting

[2:56:30] Voice 5: with the strata okay and then we've uh you know we met with the strata council staff met with

[2:56:37] Voice 5: some staff met with the strata council a few months ago because they've they had some issues

[2:56:42] Voice 5: by law enforcement issues that they wanted some attention on okay

[2:56:46] Trustee Morrison (probable): so yeah i think that would be

[2:56:48] Trustee Morrison (probable): helpful just to try and see if we can organize one for the summer um and that also reminds me that

[2:56:54] Trustee Morrison (probable): the folks on um james island i think we are in a position to be able to see that at some point so

[2:57:03] Trustee Morrison (probable): if we end up i i don't think anybody's going anywhere yet but just to keep that on our radar

[2:57:08] Trustee Morrison (probable): as well all right yeah

[2:57:12] Trustee McConchie: i just think it's important to build a relationship with the owners of those

[2:57:15] Trustee McConchie: islands and with sydney island to let them know that the honest trust is the governing land use

[2:57:19] Trustee McConchie: body uh and uh also maybe open it up to how are things working after nearly under a decade uh are

[2:57:26] Trustee McConchie: there any amendments we need to make uh what are your thoughts uh and you know just some sort of

[2:57:31] Trustee McConchie: open dialogue and then it could potentially lead to some sort of uh regulation change or ocp

[2:57:36] Trustee McConchie: amendment based on some of the feedback we hear i think that makes sense do

[2:57:40] Trustee Patrick: staff need a resolution

[2:57:41] Trustee Patrick: for setting up meetings uh

[2:57:45] Voice 5: yeah potentially or just bring it up closer to the summer

[2:57:48] Voice 5: I just wanted to add that yeah when we met with the strata council for sydney island a few months

[2:57:54] Voice 5: ago we did say to them that they're welcome to attend a north pender ltc meeting as a delegation

[2:58:01] Voice 5: especially you know while we're doing zoom meetings it's easy and encourage them to do that

[2:58:06] Voice 5: so they haven't taken us up on that yet though well

[2:58:12] Trustee McConchie: we I will certainly get their attention if

[2:58:14] Trustee McConchie: we let them know that we're interested in amending the official community plan

[2:58:17] Trustee McConchie: and given the climate change emergency

[2:58:21] Voice 7: and

[2:58:21] Trustee McConchie: our reconciliation declaration,

[2:58:23] Trustee McConchie: we believe it's an appropriate time to evaluate this.

[2:58:26] Trustee McConchie: That's what I, that's the way I would communicate that.

[2:58:29] Trustee Patrick: All right, so we don't need to do a resolution right now.

[2:58:31] Trustee Patrick: We can consider this in the next meeting

[2:58:33] Trustee Patrick: of closer direction on that, okay?

[2:58:35] Trustee Patrick: All right, so we were moving on.

[2:58:38] Trustee Patrick: We had-

[2:58:39] Trustee McConchie: Thanks for that, for going back on the agenda item.

[2:58:41] Trustee McConchie: I appreciate that, Chair Fletcher.

[2:58:42] Trustee Patrick: Okay, so again, the Conservancy report is here

[2:58:46] Trustee Patrick: here and like I said, important to read

[2:58:48] Trustee Patrick: and share with the constituents of the important work

[2:58:51] Trustee Patrick: that the Trust Conservancy is doing.

[2:58:55] Trustee Patrick: So we have a change to on page 119.

[2:59:00] Trustee Patrick: There's a schedule.

[2:59:02] Trustee Patrick: Oh, this is not scheduled.

[2:59:03] Trustee Patrick: This is a ferry enhancement.

[2:59:06] Trustee Patrick: Oh no, am I on the right thing?

[2:59:08] Trustee Patrick: Yes, Southern Gulf Islands schedule enhancement.

[2:59:12] Trustee Patrick: Yes, 15.1.

[2:59:14] Trustee Patrick: This is a letter that BC Ferries sent to me as chair

[2:59:18] Trustee Patrick: and um about the so this is just more or less correspondence i would say but i guess it's uh

[2:59:28] Trustee McConchie: as jack knox stated in his article good luck trying to find a schedule that will uh please

[2:59:33] Trustee McConchie: all southern gulf islanders it's a daunting task but uh it is it's become critical that the uh

[2:59:41] Trustee McConchie: the uh the larger ferries will mean an increase potentially in traffic and uh will the ferries

[2:59:48] Trustee McConchie: are a gateway for bringing more people to this island. So I appreciate them making the efforts

[2:59:53] Trustee McConchie: to find a schedule that works, but it will result in more people coming here.

[3:00:00] Trustee Patrick: it will it will okay item 15.2 communication strategies finally trustee mcconkie you've been

[3:00:08] Trustee Patrick: trying to get this on

[3:00:08] Trustee Patrick: three meetings now yeah

[3:00:11] Trustee McConchie: this has been a third meeting um okay so i'm you

[3:00:14] Trustee McConchie: know i'm going to say some political statements here and that's i hope you're okay with that

[3:00:17] Trustee McConchie: i mean this is one of the hardest terms i think any group of trustees has ever had to encounter

[3:00:24] Trustee McConchie: uh not only with i'm not talking about north pender i'm talking about all my fellow trustees

[3:00:28] Trustee McConchie: especially on the busy islands because we're dealing with social media and the amount of

[3:00:33] Trustee McConchie: misinformation that is so prevalent even amongst people that i think are pretty hip to like issues

[3:00:40] Trustee McConchie: here and spend the time i still find like in day-to-day conversation when someone posts

[3:00:46] Trustee McConchie: something on the pender island forum they are like it becomes fact right and that's a separate

[3:00:53] Trustee McConchie: conversation right about social media and what people believe and we need to use a education

[3:00:57] Trustee McConchie: system to teach children critical thinking skills better um but really we need to have a counter to

[3:01:03] Trustee McConchie: this right we need to have um i guess uh what you call a fact checker or whatever so that's why i

[3:01:11] Trustee McConchie: wanted to discuss should we be mailing out more things should we be creating our own facebook

[3:01:17] Trustee McConchie: page called north pender island uh that sounds big brothery but the north pender island you know

[3:01:24] Trustee McConchie: truth page or whatever the or something uh to that effect you know do we need to counter this

[3:01:30] Trustee McConchie: because we're losing and it's affecting public dialogue uh in a really negative way especially

[3:01:36] Trustee McConchie: just looking at that maximum house size conversation it was basically you know misinformation

[3:01:42] Trustee McConchie: information spread and then we got a whole bunch of emails about based on misinformation it didn't

[3:01:48] Trustee McConchie: help us and it bogged us down and it was a drag so i was just wondering to know what your guys's

[3:01:53] Trustee McConchie: thoughts were should we allocate some more money towards saying like here's our newsletter hey guys

[3:01:59] Trustee McConchie: in the mail this is what we're doing and here's what process we're at uh you know an updated

[3:02:04] Trustee McConchie: newsletter because not everyone reads the pender post right uh and i and you know i've been kind

[3:02:10] Trustee McConchie: negligent in um uh you know making sure that i monthly write the pender post it's a lot of work

[3:02:17] Trustee McConchie: um but they also don't want editorials right they want just the bare bone facts in that

[3:02:23] Trustee McConchie: organization that's cool um but it does leave out the the opportunity for us to like explain

[3:02:28] Trustee McConchie: like our political concerns with why we're doing something

[3:02:33] Voice 7: so i don't

[3:02:34] Trustee McConchie: know if we want to write a

[3:02:35] Trustee McConchie: newsletter letter that we put in the mail or because i know violence trust it's been kind

[3:02:40] Trustee McConchie: kind of like, I don't know what my, the Facebook policy is on that. Cause they want us to leave it

[3:02:44] Trustee McConchie: alone. Um, I, you know, like I could create an Instagram account that would connect with younger

[3:02:49] Trustee McConchie: kids, um, and show, Hey, look at what we're protecting. Here's some photos of the rare

[3:02:54] Trustee McConchie: moss and the ecosystem and the DPA. And that connects to the next generation of kids that

[3:02:58] Trustee McConchie: are like, Hey, the islands trust is doing good things. Cause right now it's all negative,

[3:03:02] Trustee McConchie: negative, negative on the forum. Right. And that's like our own, that's like the only

[3:03:07] Trustee McConchie: only communication thing we have and it's just kind of and i know we have the website we're

[3:03:11] Trustee McConchie: working on and such and such but i just wanted to kind of open that up just for a brief discussion

[3:03:15] Trustee McConchie: thanks yeah

[3:03:17] Trustee Morrison (probable): and i think i want to add to that too the question and and maple like this i don't know

[3:03:22] Trustee Morrison (probable): if this is on you or or who it lands on but i know we've had conversations about it before but

[3:03:27] Trustee Morrison (probable): like we have the opportunity on both north and south pender to write into the pender post each

[3:03:32] Trustee Morrison (probable): month it is actually really a hard thing for us to manage in the workflow because we're both

[3:03:36] Trustee Morrison (probable): working full-time so it's really tricky to make those deadlines and to make them with

[3:03:41] Trustee Morrison (probable): with information about what is currently going on like in among like so for instance an example

[3:03:47] Trustee Morrison (probable): over the winter or last fall was like Jillian um had sent me some blurbs and paragraphs to

[3:03:53] Trustee Morrison (probable): include in the pander post about the speaker series the uh climate change speaker series

[3:03:58] Trustee Morrison (probable): and that's super helpful to put that kind of information in the pander post and we don't

[3:04:02] Trustee Morrison (probable): need to pay for it like we have a pathway to put it in to that space it's just we don't have the

[3:04:07] Trustee Morrison (probable): capacity to always keep track of it as trustees like the amount of correspondence and emails and

[3:04:12] Trustee Morrison (probable): like activities especially because we're both sitting on multiple committees at the trust

[3:04:17] Trustee Morrison (probable): council it's just one too many things to like track and yet it's a critical thing i think

[3:04:23] Trustee Morrison (probable): has been naming so not only the pender posts but it's another form of communication so i think i

[3:04:28] Trustee Morrison (probable): also have on this conversation like is there a way for um staff to keep like an on-running list

[3:04:35] Trustee Morrison (probable): of things that they can just shoot to us on like the 15th of the month that we then like oh that's

[3:04:41] Trustee Morrison (probable): the meat for the pender post punk and like put it on there so we don't have to like oh then i'm not

[3:04:45] Trustee Morrison (probable): gonna need to go ask for something and then i gotta chase it down in my 10 000 email and like

[3:04:49] Trustee Morrison (probable): so i'm wondering if that's something that could be done proactively so in the past

[3:04:54] Trustee Morrison (probable): sorry go ahead

[3:04:56] Trustee Morrison (probable): no go ahead yeah

[3:04:56] Voice 5: okay thanks um so in the past on north pender and i know on the other

[3:05:01] Voice 5: islands where they do do the the monthly trustee notebook or newsletter in their monthly periodical

[3:05:08] Voice 5: usually they stay go back and forth between the two trustees two local trustees so it's not

[3:05:13] Voice 5: always falling on one um and what they'll do is they'll just use the uh the minutes from the

[3:05:20] Voice 5: the previous meeting um then to summarize and use that as a as a reminder about either you know

[3:05:26] Voice 5: summarizing the decisions that were made at the previous meeting and the direction that meant

[3:05:31] Voice 5: context for projects that are that are ongoing

[3:05:34] Voice 5: so i know that i know that most trustees that do the

[3:05:38] Voice 5: monthly newsletter they they just rely on the draft minutes when they get them so what that

[3:05:43] Trustee Morrison (probable): or

[3:05:43] Voice 5: the follow-up action list sorry

[3:05:45] Trustee Morrison (probable): yeah and what that misses is it misses now like some of the

[3:05:49] Trustee Morrison (probable): bigger events that are trust-wide that have been going on so because that's not

[3:05:52] Trustee McConchie: trust-wide event

[3:05:53] Trustee McConchie: yeah yeah yeah

[3:05:55] Trustee McConchie: maybe i can ask specific questions what trouble will i get in for us if i start a

[3:06:04] Trustee McConchie: twitter page or a twitter account start an instagram account that says ben mcconkey local

[3:06:10] Trustee McConchie: trustee islands trust and then boom here's my picture here's my political position on this

[3:06:17] Trustee McConchie: issue or let's say uh i took a picture on instagram and i said bylaw 222 was discussed today

[3:06:24] Trustee McConchie: great discussion um blah blah blah what trouble am i going to get for doing that i

[3:06:31] Voice 5: don't think i

[3:06:32] Voice 5: don't know if you get in any trouble until until someone complains about about you um because you're

[3:06:38] Voice 5: doing it on the facebook forum right so what's the difference between the facebook forum and

[3:06:42] Voice 5: putting it on twitter or putting it on an instagram account i mean instagram's more visual

[3:06:46] Voice 5: Well,

[3:06:46] Trustee McConchie: it's different because I'm the moderator. Like often the moderators of the forum allow particular

[3:06:51] Trustee McConchie: conversations. Yeah, like I am the gatekeeper of the information.

[3:06:55] Trustee McConchie: right

[3:06:57] Trustee Patrick: we we just had i brought this we had this discussion at executive committee yesterday um

[3:07:02] Trustee Patrick: on i brought it up in relation to the coastal douglas fir project on salt spring we have a

[3:07:11] Trustee Patrick: group that is out actively uh saying that islands trust has is draft it has a new bylaw that's going

[3:07:18] Trustee Patrick: to uh you know make you get a permit for every tree you cut and that's and so that's what they're

[3:07:25] Trustee Patrick: out there spreading this fear that that this is where we're going when the project was designed

[3:07:31] Trustee Patrick: that we didn't come come in there with a solution we wanted to work with the community and all

[3:07:38] Trustee Patrick: voices we recognized that there there would be opposition and we wanted to have all voices at

[3:07:44] Trustee Patrick: the table to find what is the best solution so my question to the executive yesterday was we are in

[3:07:50] Trustee Patrick: this world of social media and the impacts of social media and that there is that is a whole

[3:07:56] Trustee Patrick: different approach to the design of these community communications you know because we we

[3:08:03] Trustee Patrick: are doing the right thing we want them at the table yet social media allows these one side to

[3:08:10] Trustee Patrick: try to dominate and spread misinformation and do as you say which is is is damaging because then

[3:08:15] Trustee Patrick: then people start to go, well, who do I believe and all of this stuff.

[3:08:19] Trustee Patrick: And it's like,

[3:08:20] Trustee Patrick: we need to be able to operate in that space better and control our,

[3:08:27] Trustee Patrick: you know, be confirmed.

[3:08:28] Trustee Patrick: We can't go in there and go against these people,

[3:08:32] Trustee Patrick: but we want to be able to let people know where they get the right

[3:08:34] Trustee Patrick: information and that our, you know,

[3:08:38] Trustee Patrick: the design of the project is correct that, you know, there is no bylaw.

[3:08:41] Trustee Patrick: We are having conversation and here's what we're doing.

[3:08:44] Trustee Patrick: And so, you know, to me, it's like we need a whole different type of professional communication help. What I was told, the executive was at our local trust committee, we should look at do we need resources to get that help in. And to me, I'm seeing something similar, what we're having on Salt Spring to what you're saying too.

[3:09:04] Trustee Patrick: too. It's not necessarily a campaign on this bylaw. It's an approach to communications

[3:09:11] Trustee Patrick: in today's social media-dominated world on our small islands that like to go to the extremes,

[3:09:20] Trustee Patrick: and we're trying to pull them to conversation. Yeah, fair,

[3:09:25] Trustee McConchie: good point, Chair Patrick. It's funny,

[3:09:28] Trustee McConchie: it's a common lament amongst politicians to be like, we're not getting praised in the right way

[3:09:33] Trustee McConchie: or whatever you know like that's that's not what i'm trying to get at it's like i i see this as

[3:09:37] Trustee McConchie: two things maybe i can provide what i was thinking it was providing some direction like this it seems

[3:09:42] Trustee McConchie: to me like the mail outs it's particularly about the land use bylaw review would be really

[3:09:47] Trustee McConchie: beneficial uh to a large demographic of north pender um meaning that when they get it in the

[3:09:54] Trustee McConchie: mail it's like this thing that's not like it's it's just people seem to like getting stuff in

[3:10:00] Trustee McConchie: the mail still right and i kind of wanted to talk to you guys about that is that worth allocating

[3:10:04] Trustee McConchie: even though we can send our message on the internet there's there seems to still be a lot

[3:10:09] Trustee McConchie: of value in getting mail and authority from that piece of mail that's really interesting

[3:10:15] Trustee McConchie: um and on the other hand to engage the new generation of of uh people new generation or

[3:10:22] Trustee McConchie: i'm just saying like people under whatever under 40 or whatever that are going to be continuing on

[3:10:27] Trustee McConchie: the preserve and protect mandate um you know we also need to engage them by using social media

[3:10:33] Trustee McConchie: and creative ways um like instagram using twitter and whatever the the next thing uh tick tock even

[3:10:41] Trustee McConchie: that's even the thing i know robert you're a big tick tocker right

[3:10:45] Voice 5: you

[3:10:46] Trustee McConchie: know who loves tick

[3:10:47] Voice 5: tock is gary richardson

[3:10:49] Trustee McConchie: he's spending a big chunk of his retirement

[3:10:51] Voice 5: watching tick tock for of course

[3:10:52] Trustee McConchie: because he

[3:10:53] Trustee McConchie: can't travel it

[3:10:54] Trustee McConchie: is an effective way if you do it correctly to like get brain awareness they

[3:10:59] Trustee McConchie: create social campaigns and blah blah blah so i mean it is part of

[3:11:03] Trustee McConchie: this yeah

[3:11:05] Trustee Morrison (probable): then i'm hearing

[3:11:05] Trustee Morrison (probable): two different things one one piece is about like print literature like that we

[3:11:10] Trustee Morrison (probable): might want to

[3:11:10] Trustee Morrison (probable): circulate and the other is about a social media campaign piece so i i so maybe two different

[3:11:18] Trustee Morrison (probable): conversations on that so one on the print literature thing um i really actually think

[3:11:24] Trustee Morrison (probable): it is helpful to have like even if it was like once a year some kind of like mail out and i

[3:11:31] Trustee Morrison (probable): don't know if that's like what that costs robert or if we're even allowed to like what we can

[3:11:36] Trustee Morrison (probable): what we're allowed as an ltc to put in that or like you know um but it would be great to have

[3:11:43] Trustee Morrison (probable): like an ltc like mail out of like here's all the things going on on the island because if we did

[3:11:49] Trustee Morrison (probable): that once a year as a communication strategy and we put on it like the social media tags if we have

[3:11:55] Trustee Morrison (probable): i don't think that to the next conversation but like then people would know where to go and look

[3:12:00] Trustee Morrison (probable): and find the right information they know who to follow they know like it just would help create

[3:12:06] Trustee Morrison (probable): a pathway um to communications it's a little bit more it would give the new website it would give

[3:12:12] Trustee Morrison (probable): like all of that kind of stuff i think so i would love to see um a mail out and i know there is

[3:12:18] Trustee Morrison (probable): going to be a mail out that's included in with our tax package for the islanders trust broadly

[3:12:22] Trustee Morrison (probable): but it would be really great um to create a one pager from the ltc and so it'd be good to know

[3:12:29] Trustee Morrison (probable): how much that costs and if we can do that out of our ltc funds so yeah past

[3:12:34] Voice 5: ltcs did that they

[3:12:36] Voice 5: said i tried to do it every year send out a kind of a two a one pager double-sided one pager

[3:12:41] Voice 5: it was

[3:12:42] Voice 5: called the wave i think um and just sort of updates on you know what the what the ltc's

[3:12:48] Voice 5: priorities are for this year and what they've done in the past year kind of thing and so really

[3:12:52] Voice 5: the cost varies depending on how you send it out so to do a direct addressed mail to every property

[3:13:00] Voice 5: owner um is a fair bit of work but it's also expensive right you've got you know two thousand

[3:13:07] Voice 5: thousand plus properties you know dollar a stamp or whatever a stamp is now these days I don't even

[3:13:11] Voice 5: know yeah you know you can do the calculation whereas there's the mail drops right the

[3:13:19] Voice 5: flyer drop that misses people misses people who don't

[3:13:24] Voice 7: accept

[3:13:25] Voice 5: flyers but it also catches renters

[3:13:28] Voice 5: where the address mail out doesn't and it's significantly less expensive than doing the

[3:13:35] Voice 5: addressed mail out yeah that'd

[3:13:38] Voice 7: be great and you have

[3:13:39] Voice 5: a small budget for communications in

[3:13:41] Voice 5: your ltc expense account and typically that is for things like like those sort of mail drop mail outs

[3:13:51] Trustee Patrick: to me how i look at the print thing is i actually look at how our projects are are constructed and

[3:13:59] Trustee Patrick: and our intent of of communicating with people and that if we if we can map out that the project

[3:14:07] Trustee Patrick: like here's where we are and we're going to go through all these stages and and we're going to

[3:14:12] Trustee Patrick: get to an end product whatever whatever that is be able to communicate that in a simple way

[3:14:19] Trustee Patrick: to people because i find that um you know even when we start with the words the local trust

[3:14:27] Trustee Patrick: committee those three words alone throw people off that are going what is that you know you know

[3:14:33] Voice 14: we speak

[3:14:33] Trustee Patrick: in a language that's complicated and and I think the the value of looking at some of this

[3:14:41] Trustee Patrick: from a print perspective is that I'm breaking it down into simple English and and I can tell

[3:14:47] Trustee Patrick: if I can't tell the story well with that then I you know there's work to do and I think we we

[3:14:54] Trustee Patrick: we don't always I think think about how someone who's so outside the process can understand where

[3:15:01] Trustee Patrick: we are and I think that's where we're vulnerable to more of the social media you know ability to

[3:15:07] Trustee Patrick: poke at it because it it it's on the surface complicated and it can be um so much better

[3:15:16] Trustee Patrick: space on communications yeah

[3:15:19] Trustee Morrison (probable): and I feel I feel like that is that aspect of like being able to

[3:15:25] Trustee Morrison (probable): to speak to our community and in ways that they will understand what we're

[3:15:28] Trustee Morrison (probable): doing. I think I feel more confident about that.

[3:15:33] Trustee Morrison (probable): One,

[3:15:33] Trustee Morrison (probable): because I've just been writing like unbelievable quantities of stuff.

[3:15:37] Trustee Morrison (probable): So I feel like I'm fine with what we want to potentially say.

[3:15:44] Trustee Morrison (probable): And we could iterate on drafts.

[3:15:45] Trustee Morrison (probable): I think it would be beneficial in many ways to do something like that in the

[3:15:51] Trustee Morrison (probable): summer season so that we hit all the summer folks.

[3:15:55] Trustee Morrison (probable): um or people aren't here as frequently because it would be really just nice to make sure that they

[3:16:01] Trustee Morrison (probable): as much as we can make sure that they get it um so do we need a motion or anything toward that end

[3:16:08] Trustee Morrison (probable): and then i also want to move on to the social media piece so

[3:16:12] Voice 5: it depends what you're doing so

[3:16:14] Voice 5: i know the ltc had a previous discussion about doing a mail out for the specifically for the

[3:16:20] Voice 5: LUB review and the discussion was let's wait until the summer when we have some direction the LTC has

[3:16:25] Voice 5: made some decisions on the direction to go um and so yeah probably something in the summer that

[3:16:32] Voice 5: you know the funding for that would come from the project budget the specific budget for the LUB

[3:16:37] Voice 5: review project um and um the direction we'd be looking for is you know do you want us to do the

[3:16:45] Voice 5: big targeted mail out to all property owners on title which will cost a couple thousand dollars

[3:16:51] Voice 5: and so on or do the mail drop which is substantially cheaper and faster and then

[3:16:56] Voice 5: the ltc's sort of general communications normally look to one or both of the trustees to kind of

[3:17:04] Voice 5: initiate that with a draft of what you want to say and then we can provide you at least editorial

[3:17:10] Voice 5: editorial advice give it to the communications person to to have a look

[3:17:16] Voice 5: at and then same same

[3:17:18] Voice 5: thing ltc direction on how you'd like to distribute it um i don't know if you've got any feedback um

[3:17:25] Voice 5: from people in the community about um the use of the pender post so no one galliano at the

[3:17:31] Voice 5: beginning of this term trustees made a conscious decision to not do the columns in the active page

[3:17:36] Voice 5: but to rather just go to social media only and they got a lot of negative feedback they're like

[3:17:42] Voice 5: delegations at the ltc meeting asking them to do to do their monthly columns in the back in the

[3:17:49] Voice 5: active page because everybody gets it right yeah

[3:17:52] Trustee Morrison (probable): i mean

[3:17:53] Voice 5: i really want

[3:17:54] Trustee Morrison (probable): to yeah i really do want to

[3:17:56] Trustee Morrison (probable): continue our pender post i think we need a management strategy for it and maybe that is

[3:18:01] Trustee Morrison (probable): just alternating it between ben and i and like you know having doing it from the minutes like

[3:18:06] Trustee Morrison (probable): you're talking about and maybe asking um maple or yourself or whomever um to forward us once

[3:18:13] Trustee Morrison (probable): a month on the 15th those things that are trust-wide that might be out there and we

[3:18:18] Trustee Morrison (probable): don't necessarily we're not tracking them all um for inclusion in the pender post and then we will

[3:18:24] Trustee Morrison (probable): just add it into whatever the column is like that might be that would be a strategy i think and so

[3:18:31] Trustee Morrison (probable): But in terms of what you just said, Robert, about the flyer, so I think the flyer for the LUB needs to sort of stay bounded to the LUB to some degree.

[3:18:41] Trustee Morrison (probable): Maybe we put like this year we focus on that for the mail out and then we put like a paragraph or two at the very end that just says other information on activities of the LUB are found on this page, on the website.

[3:18:53] Trustee Morrison (probable): Like that could be the move that we do for this year.

[3:18:55] Trustee Morrison (probable): um and then we kind of put planned every year on a on the spring agenda have like something that

[3:19:04] Trustee Morrison (probable): marks like we need to instigate a mail out again that would be good to have just a flag reminder

[3:19:10] Trustee Morrison (probable): for us yeah

[3:19:13] Trustee McConchie: yeah totally like i agree with all what you're talking about it's just like okay so

[3:19:17] Trustee McConchie: the property owners are from a particular demographic that are used to getting mail

[3:19:22] Trustee McConchie: so yes it's worthwhile spending the money because people actually read it when they get in the mail

[3:19:26] Trustee McConchie: now we've accomplished a lot of really awesome things in our little bit of the term not to toot

[3:19:32] Trustee McConchie: our own horn as a local trust committee but i mean this the groundwater data we're going to collect

[3:19:37] Trustee McConchie: this work we've done with short-term vacation rentals the land the huge project of the land

[3:19:41] Trustee McConchie: use bylaw review people need to be informed like this is all substantial stuff that we're taking

[3:19:46] Trustee McConchie: on right now so it makes sense for me to spend to spend the money it makes sense for us excuse me

[3:19:50] Trustee McConchie: to spend the money and mail it out i i'll help you uh draft a couple things like i just alluded

[3:19:57] Trustee McConchie: to just now about what i'd like to see in there i do notice like even even when i go to like a

[3:20:02] Trustee McConchie: friend's house or whatever pre-covid i like there was those dpa like a guy that i know who's like a

[3:20:08] Trustee McConchie: hockey guy who doesn't even get what the islands trust is he thinks it's a big brother overlord

[3:20:13] Trustee McConchie: government he's like oh check out this pamphlet i got from you mcconkie and it was this really

[3:20:18] Trustee McConchie: well done dpa i live in a dpa thing he's like i didn't know that's interesting oh yeah the

[3:20:23] Trustee McConchie: government's telling me what to do or whatever but he it connected with him

[3:20:26] Voice 7: you read it man

[3:20:28] Trustee McConchie: and and then he started the next day i went over he started complaining about what his neighbor had

[3:20:32] Trustee McConchie: done i mean it's like maybe a slow process to educate people about the importance of the

[3:20:40] Trustee McConchie: environment uh seems like there's still some value in mail so i just wanted to hear from you

[3:20:45] Trustee McConchie: you, Chair Patrick, and

[3:20:45] Trustee McConchie: you, Trustee Morrison, whether or not you still see value in mail.

[3:20:49] Trustee Morrison (probable): I do. And I think if we just plan it into our annual budget of like, I do think it's going to

[3:20:55] Trustee Morrison (probable): be better to actually hit mail to property owners, because they're the ones that are paying taxes,

[3:20:59] Trustee Morrison (probable): they're the ones that are actually responsible for the property. So I think even though it is

[3:21:03] Trustee Morrison (probable): more expensive and time consuming, I do think it's important. Can we go back to the social

[3:21:10] Trustee Morrison (probable): media conversation so social media i find completely overwhelming on a time management

[3:21:19] Trustee Morrison (probable): level yeah so

[3:21:20] Trustee Morrison (probable): i generally don't participate in a huge amount of social media i randomly check in

[3:21:25] Trustee Morrison (probable): so it's not something that i feel easy about committing to as a pathway i do think it's a

[3:21:32] Trustee Morrison (probable): great thing and i'm glad you as my other trustee are more active because at least somebody's

[3:21:37] Trustee Morrison (probable): involved in that here yeah

[3:21:39] Voice 7: i'm

[3:21:41] Trustee Morrison (probable): kind of wondering um like what is the possibility of of like

[3:21:49] Trustee Morrison (probable): let's think out of the box for a second what is the possibility of having a youth engaged

[3:21:54] Trustee Morrison (probable): in our community as like helping the ltc communicate with the community through social

[3:22:01] Trustee Morrison (probable): media and like i know that's like not as a staff necessarily like what like what are the

[3:22:06] Trustee Morrison (probable): the possibilities that could be for the Islands Trust to actually connect more deeply with our

[3:22:13] Trustee Morrison (probable): community by having somebody who like, you know, not Shannon, but like a Shannon, who is like here

[3:22:20] Trustee Morrison (probable): and like paying attention to the whole meeting and listening to the whole meeting, but actually

[3:22:24] Trustee Morrison (probable): like tweeting out about the decisions as things are done and like, you know, doing that kind of

[3:22:29] Trustee Morrison (probable): thing. Is there any way we can have like a social media intern as something? Because I think that

[3:22:35] Trustee Morrison (probable): would be an amazing way to build awareness in communities and it's but I don't know like what

[3:22:40] Trustee Morrison (probable): that would look like um well I

[3:22:42] Trustee Patrick: know Salt Spring had a youth it wasn't a youth trustee but they

[3:22:48] Trustee Patrick: advertised and had took applications and had a youth student follow the the meetings and come

[3:22:56] Trustee Patrick: years ago this was before our term I thought it was innovative and interesting so how do

[3:23:05] Trustee Morrison (probable): And do anybody know how that can be done structurally?

[3:23:08] Trustee Morrison (probable): Because I know that there's all sorts of rules around public employees and all those things.

[3:23:13] Trustee Morrison (probable): But I also know that we want to actually really have engagement, not just like here, we're

[3:23:19] Trustee Morrison (probable): going to have a lot of things at you in different ways, but somebody who actually knows and

[3:23:22] Trustee Morrison (probable): is in the community that can actually foster engagement.

[3:23:26] Trustee Morrison (probable): And while everybody often turns to Ben and I as the people, that's not really the reality

[3:23:31] Trustee Morrison (probable): of like given the workflow of what we can manage.

[3:23:34] Trustee Morrison (probable): so um i'm wondering if there is and i am happy to use part of my type n to do that if that's a

[3:23:41] Trustee Morrison (probable): thing if that's what the need is i'm happy

[3:23:44] Trustee Morrison (probable): to pay a local use a couple hundred bucks a month to go

[3:23:47] Trustee Morrison (probable): and do that um it would be nice if it wasn't after tax dollars so like if there's a way to

[3:23:52] Trustee Morrison (probable): do it structurally somehow so thoughts um

[3:23:57] Trustee McConchie: well my my thought i don't know robert did you have

[3:23:59] Trustee McConchie: anything you wanted to add to that are you well

[3:24:01] Voice 5: yeah i mean if it's if you're not paying them then

[3:24:05] Voice 5: And that's, yeah, you just kind of get the title.

[3:24:08] Voice 5: I think that was, I think that was how Salt Spring did it.

[3:24:10] Voice 5: I'm not sure.

[3:24:10] Voice 5: I vaguely remember it, but I wasn't involved.

[3:24:13] Voice 5: But yeah, if you're going to, if you're going to pay someone, it's a contract basically.

[3:24:18] Voice 5: So, you know, you put out, it's like, you know, you put out an advertisement or whatever

[3:24:22] Voice 5: and accept expressions of interest, but you need the budget in advance.

[3:24:28] Voice 5: So, you know, it's a request to FPC, I guess, for additional funds for that purpose.

[3:24:34] Voice 5: Can we do it from

[3:24:35] Trustee Morrison (probable): our LTC budget?

[3:24:36] Voice 5: It's not really a line item in the LTC budget for that kind of thing.

[3:24:44] Trustee McConchie: Yeah, it's a big job keeping up with like what will happen is the new realities.

[3:24:49] Trustee McConchie: People will say this needs addressing, blah, blah, blah.

[3:24:52] Trustee McConchie: And then all of a sudden everyone's like, yeah, this needs addressing.

[3:24:54] Trustee McConchie: Let's say affordable housing comes up or something like that.

[3:24:57] Trustee McConchie: It's like a full time job to explain to people like all the things that we're doing to try and encourage affordable housing on the Gulf Islands here.

[3:25:04] Trustee McConchie: Right.

[3:25:04] Trustee McConchie: Right. And so what I see what you're saying, Trustee Morrison, you're saying, well, you almost need a staff member to monitor the online behavior and address it or else you ignore it.

[3:25:13] Trustee McConchie: And then when you ignore it, then misinformation is created. Right. So I get what you're trying to get at, Trustee Morrison.

[3:25:19] Trustee McConchie: It's an interesting idea. One thing I will say is I do notice just watching my teenage stepdaughter and my daughter and them navigate and my boys navigate social media.

[3:25:31] Trustee McConchie: media like my stepdaughter will post stuff that's overall to protect the environment and kids are

[3:25:38] Trustee McConchie: really idealistic until they get you know until they get jobs and you know we we need to tap into

[3:25:46] Trustee McConchie: that idealism but it's often like the the talking about the bylaws and that sort of stuff is sort of

[3:25:52] Trustee McConchie: like man they it goes over their head I really I really feel the value in social media is showing

[3:25:59] Trustee McConchie: Showing the value of the environment and showing the value of what the trust is protecting because it does equal value when you show like this is a rare coastal Douglas tree.

[3:26:14] Trustee McConchie: Most people don't even understand that.

[3:26:17] Trustee McConchie: And we need to connect on like a picture to your screen right now to get it across to them, it seems.

[3:26:26] Trustee McConchie: So you're right, Trustee Morrison.

[3:26:28] Trustee McConchie: and maybe some something like that needs to exist in the future it's interesting but when i was

[3:26:32] Trustee Morrison (probable): wondering

[3:26:33] Trustee McConchie: yeah so sorry go ahead

[3:26:34] Trustee Morrison (probable): no and i and when i say the word youth by the way i'm not necessarily

[3:26:38] Trustee Morrison (probable): meaning like high school youth i'm meaning like like

[3:26:41] Trustee Morrison (probable): the generation that's like super media savvy

[3:26:45] Trustee Morrison (probable): yeah

[3:26:45] Trustee McConchie: yeah well i guess what i was wondering is permission to post like relatively apolitical

[3:26:53] Trustee McConchie: stuff on an instagram account or whatever continue doing that and if there's a problem with that

[3:26:59] Trustee McConchie: because i write try and write on the forum every now and again like here's what i think is

[3:27:03] Trustee McConchie: interesting i try to make it non-political because as i've learned through our discussions

[3:27:08] Trustee McConchie: as local trust committee is once we made a decision it's a decision of the whole trust

[3:27:12] Trustee McConchie: committee so you know i i i respect that but i i just want to know if that's okay with the ltc to

[3:27:19] Trustee McConchie: continue uh i

[3:27:21] Trustee Morrison (probable): think it's helpful yeah you guys

[3:27:24] Trustee McConchie: will call me and tell me if i'm being a jerk or

[3:27:27] Trustee McConchie: being inappropriate or whatever that's what i am anticipating yeah

[3:27:30] Trustee Patrick: i mean what i've done is

[3:27:31] Trustee Patrick: yeah

[3:27:32] Trustee McConchie: okay so i

[3:27:33] Trustee Patrick: monitor the chat but i don't join the chat i don't try to correct facts in

[3:27:38] Trustee Patrick: in a stream because it's just it goes so negative i'll post a new post on my you know under my name

[3:27:46] Trustee Patrick: that puts the correct information there so it's like instead of entering in the conversation i

[3:27:50] Voice 7: just

[3:27:51] Trustee Patrick: put my own you know here's here's the facts um type of thing okay so i think we all have to

[3:27:58] Trustee Patrick: do that to some extent yeah

[3:28:00] Trustee Morrison (probable): i will the occasional time when i stumble in and usually it's somebody

[3:28:04] Trustee Morrison (probable): in the community will tell me like have you seen this like thing blew up and then i'll be like

[3:28:07] Trustee Morrison (probable): so i'll go and like have a look at it on the forum but usually in that moment what i'll do is i'll

[3:28:13] Trustee Morrison (probable): I'll just post the link to the project site or I'll post the, like,

[3:28:16] Trustee Morrison (probable): I won't get

[3:28:17] Trustee Morrison (probable): involved in the debate. I'll just like put like,

[3:28:20] Trustee Morrison (probable): please inform yourself. Here's the link, you know?

[3:28:23] Trustee Patrick: Correct. That's what I'll do. I'll say, you know, here's the way,

[3:28:25] Trustee Patrick: you know, this hasn't been discussed yet.

[3:28:26] Trustee Patrick: The meeting's coming up on such and such a date and here's,

[3:28:30] Trustee Patrick: here's where you can find more information. Yep.

[3:28:32] Trustee Patrick: The other

[3:28:33] Voice 5: thing is there's,

[3:28:34] Voice 5: there's people in the community who are kind of, I don't know,

[3:28:37] Voice 5: I guess sort of middle of the road, fact oriented people.

[3:28:41] Voice 5: you can and and they're engaged on social media they can kind of be the voice of that on your

[3:28:48] Voice 5: behalf you know on

[3:28:49] Voice 5: salt salt spring i don't know if linda adams is still involved uh laura but she

[3:28:54] Voice 5: was kind of um wading into social media

[3:28:57] Trustee Patrick: she's gotten tired of

[3:28:59] Voice 5: yeah trying to correct people

[3:29:00] Voice 5: yeah well it's endless right oh

[3:29:03] Trustee McConchie: yeah it's endless yeah

[3:29:04] Trustee Patrick: it doesn't end well it usually

[3:29:06] Trustee Patrick: you know it's

[3:29:07] Trustee McConchie: all the media

[3:29:08] Trustee Patrick: people are very negative it is

[3:29:11] Trustee Patrick: very negative and cruel uh what

[3:29:14] Trustee Patrick: people do on social media and it's um well and

[3:29:16] Trustee Morrison (probable): that's actually that's actually the other thing

[3:29:19] Trustee Morrison (probable): that i've like named a lot is i prefer to like work with people who are people who who respect

[3:29:27] Trustee Morrison (probable): us as people who understand we're community members who like and like i'm happy to work

[3:29:33] Trustee Morrison (probable): with you and that social media tends to like dehumanize people and i think that's where we

[3:29:39] Trustee Morrison (probable): get into problems it can be an amazing portal for community sharing especially like on big events

[3:29:45] Trustee Morrison (probable): we've had here like it turns out that's like been one you know like our big storm events and stuff

[3:29:50] Trustee Morrison (probable): like that social media has been one of the few ways that we're actually able to communicate more

[3:29:53] Trustee Morrison (probable): broadly across the community but um you know people need to self-monitor and learn appropriate

[3:29:58] Trustee Morrison (probable): create digital behavior.

[3:30:00] Trustee Morrison (probable): I

[3:30:00] Voice 5: think in the last year, people have been funneled into that too, because they can't meet face to

[3:30:06] Voice 5: face. So one thing we're seeing is the inquiries are just going crazy, right? People are emailing and phoning, because we no longer have office hours for planners, right?

[3:30:18] Voice 7: right

[3:30:18] Voice 5: so it used to be you know once a month on maine the planner would go to maine and they

[3:30:23] Voice 5: have their set office hours someone would call and the planner could say well i'll be there next week

[3:30:27] Voice 5: i'll put you in you know what time do you want to come and then that person would get their

[3:30:32] Voice 5: questions ready and yeah and

[3:30:34] Voice 5: and they'd meet face to face um without that face to face and then

[3:30:39] Voice 5: same probably the same with trustees like if you had office hours before right you could kind of

[3:30:44] Voice 5: channels and people to that venue

[3:30:46] Trustee McConchie: so um i guess what i'm also hearing is

[3:30:52] Trustee McConchie: i don't really have clear permission so i'm just going to go ahead

[3:30:56] Trustee Morrison (probable): yeah okay

[3:30:58] Trustee McConchie: that's why i just

[3:30:59] Trustee McConchie: wanted to make it a public like i'm not sneaky sneaky here like i was thinking about creating

[3:31:02] Trustee McConchie: a facebook page that's called north pender islands trust and i'm just going to post information about

[3:31:08] Trustee McConchie: about what's going on not editorializing um and then turn the comments off as moderator

[3:31:14] Trustee McConchie: if you have further questions directed to npltc at islandstrust.bc so

[3:31:20] Voice 13: at least some people so

[3:31:22] Trustee McConchie: if there's a forum conversation i can go more information go to this facebook page and direct

[3:31:28] Trustee McConchie: people to the north pender facebook page because i mean no offense the website is like a bit of a

[3:31:34] Trustee McConchie: a mess right now right and if it's a facebook page that's really clear and it's like here's

[3:31:41] Trustee McConchie: a link to our agenda that that could be the only thing we post say it's want to know more about

[3:31:48] Trustee McConchie: affordable housing blah blah blah and if if it's like direct redirecting the conversation from the

[3:31:53] Trustee McConchie: forum to a place of like a i don't know a government place where there's no like toxic

[3:32:01] Trustee McConchie: toxic conversation you know i'm just letting you know that's why maybe that's what i'm going to do

[3:32:06] Trustee McConchie: and if you guys think i'll put it up and you think it's garbage then uh tell me and i'll take it down

[3:32:11] Trustee McConchie: i just wanted to let you know that i'm not trying to sneak around i'm trying to improve uh island's

[3:32:15] Trustee McConchie: trust communications you

[3:32:16] Trustee Patrick: can only try it and just the the key i know what i've always tried to do

[3:32:19] Trustee Patrick: is you have to speak you're speaking as a trustee and um and yeah and

[3:32:27] Trustee McConchie: and then maybe this is our

[3:32:29] Trustee McConchie: society can wean itself slowly off facebook eventually in like five years it'll be something

[3:32:36] Trustee Patrick: new well

[3:32:37] Trustee McConchie: i can only hope all

[3:32:40] Trustee Patrick: right uh so do we we don't need to make a decision on the mail out at

[3:32:44] Trustee Patrick: this point yet or well

[3:32:46] Trustee McConchie: i mean it'd be great to know how much it would cost can we can i can we

[3:32:51] Trustee McConchie: direct staff to come up with a cost estimate for a mail out for the entire island well are we

[3:32:55] Trustee Morrison (probable): thinking about having it as part of the one that's already inside the lub project or are we thinking

[3:33:01] Trustee Morrison (probable): about having an additional one this year i

[3:33:04] Trustee McConchie: think communication on lub is really critical that's

[3:33:06] Trustee Morrison (probable): what

[3:33:07] Trustee Patrick: i was hearing yeah

[3:33:07] Voice 5: yeah yeah and that's what you talked about previously in the summer after

[3:33:12] Voice 5: you've given some specific direction as you get through the topics so

[3:33:16] Trustee Morrison (probable): and that's already in our

[3:33:17] Trustee Morrison (probable): lub it's

[3:33:18] Voice 5: already in your project yeah budget okay

[3:33:21] Trustee Morrison (probable): so we'll just draft anything else i think that we

[3:33:24] Trustee Morrison (probable): might want to include on that or like paragraphs that we want to point people as we see that come

[3:33:28] Trustee Morrison (probable): forward okay great

[3:33:33] Trustee McConchie: thanks thanks for finally getting to that agenda item

[3:33:35] Trustee Patrick: that's all right

[3:33:36] Trustee Patrick: that's exciting so

[3:33:37] Trustee Patrick: the next item is uh 15.3 it's uh aeronautics regulation transport canada

[3:33:43] Trustee Patrick: discussion yeah

[3:33:47] Trustee McConchie: uh who wants to lead that one because i've been dealing with

[3:33:49] Trustee Morrison (probable): yeah i'll i'll

[3:33:50] Trustee Morrison (probable): take a stab at that one um and and so maybe just the basic statement that helicopters on

[3:34:00] Trustee Morrison (probable): on private land here um you know where they are and where they aren't and um the control over them

[3:34:10] Trustee Morrison (probable): is it's a complicated thing i think on the island because as was pointed out earlier today in the

[3:34:16] Trustee Morrison (probable): town hall or in the in the whatever we call it the conversation you know we don't want to lose

[3:34:22] Trustee Morrison (probable): we don't want to create some kind of rule that suddenly loses our ability to um have our emergency

[3:34:28] Trustee Morrison (probable): helicopter obviously that's not the intent um but you know in there has been helicopter landing on

[3:34:35] Trustee Morrison (probable): the bluffs down on trincomalee area and um that's what sort of instigated this conversation because

[3:34:41] Trustee Morrison (probable): we don't have any kind of policy on north pender there is a rule on south pender and robert can

[3:34:46] Trustee Morrison (probable): probably name it i think he sent it to us um so there is a rule but the question is is that rule

[3:34:51] Trustee Morrison (probable): even enforceable really when it gets down to it because as it stands we also looked at a bunch of

[3:34:56] Trustee Morrison (probable): the federal aviation um you know transportation issues and somebody has been out to the site on

[3:35:03] Trustee Morrison (probable): um north pender here and there is no fire um risk that's considered to be and like you know from the

[3:35:12] Trustee Morrison (probable): fire department's point of view there's no fire risk there's no safety issue and apparently

[3:35:18] Trustee Morrison (probable): transportation canada that's what they can kind of regulate so on private property like that so

[3:35:24] Trustee Morrison (probable): So it seems to me that helicopters right now, like private helicopters, not in airports, kind of aerodrome kind of places, there's essentially no regulations that control them outside of safety.

[3:35:37] Trustee Morrison (probable): There's nothing about environmental protection or preservation that we have control of because there are federal regulations.

[3:35:44] Trustee Morrison (probable): And so even if we put in like overflight regulations or like landing regulations, that they're not enforceable because that's under Transportation Canada.

[3:35:54] Trustee Morrison (probable): so that's where we seem to be from my understanding of the problem that is not acceptable to me

[3:36:01] Trustee Morrison (probable): I just have to say that like that's the situation is deeply unacceptable to me because what's

[3:36:09] Trustee Morrison (probable): happening is like we're having birds I've had so many emails it's unbelievable and they're all like

[3:36:15] Trustee Morrison (probable): really like thoughtful and heartfelt email about like you know overflow low overflight you know

[3:36:23] Trustee Morrison (probable): disruption to eagles landings now like the rural character issue just about having a helicopter

[3:36:29] Trustee Morrison (probable): taking off and landing in the area like so i don't know what the way forward is here but it's

[3:36:35] Trustee Morrison (probable): absolutely something that we should like put on the list and i think i already did put it on the

[3:36:40] Trustee Morrison (probable): list when we got emailed for the southern girl violence forum um which will have multiple levels

[3:36:44] Trustee Morrison (probable): of government in play in conversation so that we can hopefully like bring that forward as like

[3:36:50] Trustee Morrison (probable): Like, can't we just have a regional policy somehow with federal about this?

[3:36:54] Trustee Morrison (probable): Like, this is ridiculous.

[3:36:56] Trustee Morrison (probable): Elizabeth

[3:36:56] Trustee Patrick: May's letter was very good.

[3:36:58] Trustee Patrick: So Elizabeth has written to Transport Canada.

[3:37:01] Trustee Morrison (probable): Yeah.

[3:37:02] Trustee Patrick: Identifying the issue.

[3:37:03] Trustee Patrick: And I thought it was well written.

[3:37:05] Trustee Morrison (probable): Yeah.

[3:37:05] Trustee Morrison (probable): So, but I also, honestly, like, because right now where the regulations sit that Elizabeth is the person, like, because it's a federal regulation.

[3:37:17] Trustee Morrison (probable): like it might mean just a letter writing campaign off the chain like move for the southern gulf

[3:37:26] Trustee Morrison (probable): islands that we do with with the federal government and the ministry of transportation

[3:37:30] Trustee Morrison (probable): so like that's and i don't know that we can advocate for that another level coming but i'm

[3:37:35] Trustee Morrison (probable): doing it anyway so yeah

[3:37:39] Trustee McConchie: yeah uh that's a good explanation trustee morrison like i saw the

[3:37:44] Trustee McConchie: Supreme Court of Canada basically decided, as you noted, Robert, in your email, that the local

[3:37:50] Trustee McConchie: municipalities have no jurisdictional control over aeronautics. So that puts us in a precarious place

[3:37:56] Trustee McConchie: as a local government or whatever trust we are. You know, it's like the problem, the biggest issue

[3:38:05] Trustee McConchie: I have is the way the arguments have been framed on social media. Like, oh, I'm doing this little,

[3:38:11] Trustee McConchie: i have this personal helicopter thing it's like man the helicopter pilot who's done this has upset

[3:38:18] Trustee McConchie: so many people and has disturbed the entire neighborhood and has made lives like impeded

[3:38:25] Trustee McConchie: people's quality of life and this is not like like the excuse is well there's float planes and

[3:38:32] Trustee McConchie: there's helicopters okay those are passenger helicopters and those are passenger float

[3:38:37] Trustee McConchie: planes for the benefit of the community this is a personal craft right and what i don't understand

[3:38:45] Trustee McConchie: maybe the question i have for robert is is there any avenue in which the islands trust can advocate

[3:38:52] Trustee McConchie: to prevent um the spreading out of aeronautic domes in the gulf islands and rather concentrate

[3:39:01] Trustee McConchie: them in one area. Is there any step that the local trust committee can do in order to

[3:39:07] Trustee McConchie: advocate for

[3:39:08] Trustee McConchie: this?

[3:39:13] Voice 5: Yeah, well, you're right, Ben, that, you know, it's the constitutional jurisdiction and

[3:39:17] Voice 5: the courts in recent years have moved to be making it clearer and clearer and are coming down on the

[3:39:24] Voice 5: side of its federal jurisdiction. It's like shipping and navigation, right? So it's a similar

[3:39:30] Voice 5: Mayor Mrakas, similar thing to the freighter anchorages, it would be and it's more effective advocacy is always more effective if it's you know done collectively.

[3:39:38] Voice 5: Mayor Mrakas, By individual smaller units, so it would be something to bring up bring forward to trust area services to elevate to to a higher priority for for advocacy.

[3:39:52] Trustee Patrick: Mayor Mrakas,

[3:39:53] Trustee McConchie: that's basic so our only rule sorry chair Patrick.

[3:39:56] Trustee McConchie: i

[3:39:56] Trustee Patrick: was going to say the forum you know getting more of the islands in the conversation with

[3:40:01] Trustee Patrick: the levels of government is going to be a good conversation too yeah

[3:40:08] Trustee McConchie: like there seems to be

[3:40:09] Trustee McConchie: this attitude like oh well it's you know it's just like a boat or whatever like it's not

[3:40:14] Trustee McConchie: this is a personal helicopter right that's disturbing the neighborhood and i mean given

[3:40:21] Trustee McConchie: the fact that uh the federal government has made this a whale sanctuary don't touch the zone right

[3:40:27] Trustee McConchie: right beside it. It just doesn't make any sense. It's inconsistent policy.

[3:40:30] Trustee McConchie: So what I'm hearing though, from you, Robert is our only role as the trust.

[3:40:34] Trustee McConchie: So this is because I got to talk to the public about this.

[3:40:36] Trustee McConchie: The only thing we can do is advocate to chain,

[3:40:40] Trustee McConchie: advocate the federal government to change the rules to aeronautics in the

[3:40:45] Trustee McConchie: Southern Gulf islands and advocate with other islands and advocate the trust

[3:40:50] Trustee McConchie: pro area services. And that's all we can do. Correct.

[3:40:54] Voice 5: Yeah,

[3:40:55] Trustee McConchie: as far as I know.

[3:40:56] Trustee Morrison (probable): All right.

[3:40:57] Trustee Morrison (probable): Then I would like to make a motion.

[3:40:59] Trustee Morrison (probable): You ready, Shannon?

[3:41:02] Trustee Morrison (probable): The North Penderel Local Trust Committee directs staff to draft a letter advocating against the use of personal helicopters on North Penderel Island.

[3:41:15] Trustee Morrison (probable): And I'm not sure if that's quite the right wording.

[3:41:17] Trustee Morrison (probable): That's

[3:41:18] Trustee McConchie: pretty specific, personal helicopters.

[3:41:19] Trustee McConchie: Okay,

[3:41:19] Trustee Morrison (probable): so maybe draft a letter to advocate about appropriate use of our appropriate, maybe just draft a letter about the aeronautical, let's make it really general, make it aeronautical navigation in the trust area.

[3:41:43] Trustee Morrison (probable): area and let's like from this conversation it's about the idea of okay so let me just leave it at

[3:41:50] Trustee Morrison (probable): that for a second shannon did i totally confuse you i'm so sorry no

[3:41:54] Voice 14: that the north pender local

[3:41:56] Voice 14: trust committee directs staff to draft a letter regarding aeronautical navigation in the trust

[3:42:01] Voice 14: area all

[3:42:02] Trustee Morrison (probable): right in north pender island sorry

[3:42:03] Voice 14: it should be in north

[3:42:04] Trustee Morrison (probable): paris well no no that should

[3:42:07] Trustee Morrison (probable): let's leave it in the trust area because i actually think this should be throughout the

[3:42:09] Trustee Morrison (probable): trust area so we should be advocating for the trust area but we're going to just say something

[3:42:14] Trustee Morrison (probable): to that um okay i'm just going to leave it at that and then like we can say what the points

[3:42:21] Trustee Morrison (probable): are that we kind of want to get to if we go for that who

[3:42:26] Voice 5: is the letter going to oh sorry good

[3:42:28] Trustee Morrison (probable): point to the

[3:42:31] Trustee McConchie: executive committee or trust area services

[3:42:33] Trustee Morrison (probable): no i want to i don't we're i want to go

[3:42:36] Trustee Morrison (probable): directly from us to the we can cc executives executive council and the trust but i want

[3:42:42] Trustee Morrison (probable): actually i i would like us to app to send an advocacy letter to the ministry of transportation

[3:42:50] Trustee Morrison (probable): is it is it yeah

[3:42:52] Trustee McConchie: transportation federal government federal

[3:42:55] Trustee Morrison (probable): government federal transportation

[3:42:56] Trustee Morrison (probable): yeah

[3:42:57] Trustee McConchie: and

[3:42:59] Trustee Morrison (probable): i i would like it to be cc'd to everybody else but honestly i don't necessarily think this

[3:43:03] Trustee Morrison (probable): like while this is helpful anyway i think that's what i want the

[3:43:09] Trustee McConchie: the goal of the motion right is

[3:43:11] Trustee McConchie: hopefully the federal government will properly regulate aeronautics in the southern gulf islands

[3:43:18] Trustee McConchie: or in the trust area is basically yeah

[3:43:21] Trustee McConchie: because right now it's a free-for-all and you know it's

[3:43:26] Trustee McConchie: really disruptive to people's lives the the people that have the helicopter are in their right of

[3:43:33] Trustee McConchie: of course, to say, I have a right to make a bunch of noise in people's neighborhood.

[3:43:38] Trustee McConchie: But this purpose is to try and get the Ministry of Transportation to regulate it. Because the

[3:43:43] Trustee McConchie: ultimate goal for me would be to create a centralized location for this activity to

[3:43:47] Trustee McConchie: take place. Just like a

[3:43:49] Trustee McConchie: marina, not a bunch of dogs.

[3:43:51] Trustee Morrison (probable): And for me, it would be to make sure that

[3:43:53] Trustee Morrison (probable): environmental considerations are actually considered when we talk about the use of

[3:43:58] Trustee Morrison (probable): aviation. Because right now, that's not what I'm seeing in the regulations.

[3:44:02] Trustee Morrison (probable): patient.

[3:44:03] Trustee McConchie: Yeah. And I mean, the other thing, I don't know, like, do you want me to second the

[3:44:07] Trustee McConchie: motion? Is this a, yeah, I second the motion. Thank you. And the discussion point is like,

[3:44:13] Trustee McConchie: I mean, not to tug at the heartstrings, but I do want the public record to know

[3:44:18] Trustee McConchie: that I've had three phone calls from, you know, basically making up of five individuals who are

[3:44:24] Trustee McConchie: volunteers that live in the nearby area who are so distraught by this and the idea that we that

[3:44:34] Trustee McConchie: there's so many people upset and nothing is being done to address their concerns other than

[3:44:38] Trustee McConchie: I've got my rights to do whatever I want is just plain rude and we can be better community members

[3:44:45] Trustee McConchie: than that and I really hope that the helicopter pilot takes in consideration the community and

[3:44:52] Trustee McConchie: and his neighbors. So I hope that this advocacy can help start something and help regulate

[3:44:58] Trustee McConchie: aeronautics here in the Southern Gulf Islands.

[3:45:01] Trustee Patrick: All right, any further discussion? I'll call the

[3:45:07] Trustee Patrick: vote. All those in favor? That's carried.

[3:45:11] Trustee McConchie: Thanks for your help with that, Robert.

[3:45:13] Trustee Patrick: Do

[3:45:13] Trustee Morrison (probable): you need any more direction? Is that like clear enough what we're trying to get at?

[3:45:17] Voice 5: Yeah, it's pretty clear. I'll probably, you know, get Mike Richards to circulate it around.

[3:45:21] Voice 5: yeah

[3:45:22] Trustee Morrison (probable): my biggest my biggest concern there is like if we just have a look at the correspondence that

[3:45:28] Trustee Morrison (probable): we've received like there are really clear instances of disruptions to nesting of disruptions

[3:45:35] Trustee Morrison (probable): to you know neighbors adjacency potential disruptions to the sanctuary area like just

[3:45:41] Trustee Morrison (probable): and the noise solution and you know and again this is we are not talking about the occasional

[3:45:47] Trustee Morrison (probable): emergency helicopter lift that's not what we're talking about we're talking about the regular

[3:45:51] Trustee Morrison (probable): in and out use of something in a neighborhood you know so

[3:45:54] Voice 5: so we've seen a lot of it but maybe

[3:45:57] Voice 5: you could forward things that you think are sent directly to you and not copy sure and yeah help

[3:46:03] Voice 5: your point to

[3:46:05] Trustee Patrick: you robert or to sure

[3:46:07] Voice 5: send it to me and i'll coordinate it

[3:46:09] Trustee Patrick: all right any other

[3:46:11] Trustee Patrick: are no on this topic okay the next item is uh 15 this is added to the agenda was the request from

[3:46:20] Trustee Patrick: michael sketch it was an email that was sent to all of us minor stock bills supported it out i i

[3:46:28] Trustee McConchie: just want to note chair patrick it's at 12 46 yep and we also need time for the town hall is at the

[3:46:35] Trustee McConchie: end if i recall so i just wanted to make sure we're managing our time appropriately i'm happy

[3:46:40] Trustee McConchie: to do whatever

[3:46:41] Trustee Patrick: trustees do you want to discuss this item now um sorry because i don't can you

[3:46:48] Trustee Patrick: tell me again exactly what it is this was an email uh this was uh uh michael sketch requesting um

[3:46:56] Trustee Patrick: that file it's that bylaw enforcement cease while his application is being considered on that

[3:47:04] Voice 5: yeah so you have the standing

[3:47:05] Voice 5: resolution on the top it's on the top of page 112 of the agenda

[3:47:09] Voice 5: package that you adopted about a year ago I guess that um says that enforcement will continue on

[3:47:17] Voice 5: on unlawful uses while an application is being considered and the applicant may request the

[3:47:28] Voice 5: local trust committee um proceed with the consideration um and direct the bylaw enforcement

[3:47:37] Voice 5: enforcement actions cease and where the local trust and where the local trust committee

[3:47:43] Voice 5: considers there's a community need for the use to continue?

[3:47:49] Trustee Morrison (probable): Okay, so I think we probably can

[3:47:52] Trustee Morrison (probable): discuss that. I don't, yeah, so maybe that's just the first statement. I think it's, from my

[3:48:00] Trustee Morrison (probable): perspective, it's pretty straightforward. There's a reason why we had that standing resolution and

[3:48:06] Trustee Morrison (probable): then i stand by it so do you want to have more deep thought on that well

[3:48:14] Trustee McConchie: where so the comment

[3:48:15] Trustee McConchie: where the local trust committee does not consider that there is community need or the applicant has

[3:48:20] Trustee McConchie: not made such a request of a local trust from your violent enforcement including an issue you

[3:48:23] Trustee McConchie: notice will continue uh does not consider that there is a community need or the applicant has

[3:48:32] Trustee McConchie: not made a request so the applicant's making a request yeah

[3:48:34] Voice 5: uh

[3:48:35] Trustee McConchie: why would the local trust

[3:48:38] Trustee McConchie: committee not continue bylaw enforcement what reason i'm not clear yeah

[3:48:48] Trustee Morrison (probable): so i see that they

[3:48:49] Trustee Morrison (probable): would continue bylaw enforcement actually i mean i was interpreting that as they would continue

[3:48:55] Trustee Morrison (probable): bylaw enforcement no

[3:48:56] Trustee McConchie: i know but what reason would we stop bylaw enforcement what is the logic

[3:49:01] Trustee McConchie: yeah

[3:49:02] Trustee Morrison (probable): and in this particular situation i can't see a community need it's

[3:49:09] Trustee McConchie: not clear to me either so i

[3:49:10] Trustee McConchie: I would, do we need to make a motion?

[3:49:13] Voice 5: So no resolution needed then?

[3:49:15] Trustee McConchie: No.

[3:49:20] Trustee Patrick: Okay then.

[3:49:23] Trustee Patrick: Any further discussion on this item?

[3:49:26] Trustee McConchie: No.

[3:49:27] Trustee Patrick: Okay.

[3:49:29] Trustee Patrick: Then the next thing we have is another item

[3:49:31] Trustee Patrick: on upcoming meetings.

[3:49:33] Trustee Patrick: Trustee McConkie, I think you raised that,

[3:49:35] Trustee Patrick: the meeting length and frequency.

[3:49:37] Trustee McConchie: Yeah, well, we're doing pretty well today.

[3:49:39] Trustee McConchie: It's just, I was just basically wondering

[3:49:42] Trustee McConchie: if we needed to, I mean,

[3:49:43] Trustee McConchie: we're getting better at managing the meetings.

[3:49:45] Trustee McConchie: I felt like we had maybe a backlog there.

[3:49:47] Trustee McConchie: after christmas but it seems like we got a nice flow and i appreciate staff taking the time

[3:49:52] Trustee McConchie: to uh you know kind of manage this stuff um the it seems to me like we're the once a month thing

[3:49:59] Trustee McConchie: is working okay but we are need if we are needing an extra meeting it seems that we're able to find

[3:50:04] Trustee McConchie: time for that so um we've sort of been addressed um but i'm not sure trustee morrison if there's

[3:50:12] Trustee McConchie: ways we can improve the efficiency of the meetings i just wanted to open that up for dialogue yeah i

[3:50:17] Trustee Morrison (probable): I think in terms of meeting efficiency, I'm feeling pretty good about the way today ran,

[3:50:21] Trustee Morrison (probable): like really keeping people on time and keeping ourselves focused.

[3:50:25] Trustee Morrison (probable): I think that's

[3:50:25] Trustee Morrison (probable): part of the challenge sometimes, myself too.

[3:50:29] Trustee Morrison (probable): So I think that's good.

[3:50:31] Trustee Morrison (probable): I really do like us to have a clear ending time that we commit to because it's really

[3:50:37] Trustee Morrison (probable): helpful to manage multiple things we're all juggling.

[3:50:40] Trustee Morrison (probable): And if we

[3:50:41] Trustee Morrison (probable): can't do that, then we just, we have to triage somewhere at some point and

[3:50:45] Trustee Morrison (probable): say, this goes to the next meeting.

[3:50:47] Trustee Morrison (probable): um so and and i also we took as far as i remember now we've taken one break i think in this meeting

[3:50:56] Trustee Morrison (probable): i think scheduling in two five minute breaks in a meeting this length is necessary because i don't

[3:51:02] Trustee Morrison (probable): think we're really being human to each other right now and like oh i can just because often i'll get

[3:51:07] Trustee Morrison (probable): off this meeting at one and i'll be right on another meeting yeah so

[3:51:11] Trustee Morrison (probable): like having another

[3:51:12] Trustee Morrison (probable): Another break is actually really helpful.

[3:51:16] Voice 5: Robert?

[3:51:17] Voice 5: So one thing we're doing is, well, Laura's looking at the agendas well in advance and turning an eye to it for the length of time and the workload.

[3:51:28] Voice 5: And one thing I'm doing in sort of advancing the applications is limiting the number of permits to three per agenda.

[3:51:35] Voice 5: and it means that some people are going to have to wait you know two three months from the time

[3:51:42] Voice 5: they submit their complete application to the time it gets on an agenda but that's also you know

[3:51:48] Voice 5: part of the the transition to having a

[3:51:51] Voice 5: more segregated division of labor i guess amongst

[3:51:54] Voice 5: the planners you know it's a more limited planner time for application processing you know phil only

[3:51:59] Voice 5: has so much time be spread amongst the five southern islands and so it's going to mean

[3:52:05] Voice 5: some applications are taking a bit longer to get on agendas and

[3:52:08] Trustee Morrison (probable): i want to actually support that

[3:52:11] Trustee Morrison (probable): generally because what we're trying to do right now in the trust broadly is ensure that we get a

[3:52:16] Trustee Morrison (probable): lot of project planning done in ways that update our you know bylaws that update our things to

[3:52:22] Trustee Morrison (probable): actually bring them into the climate change crisis we're facing and into reconciliation and

[3:52:27] Trustee Morrison (probable): i'm a as many of you know i'm a super strong supporter of that um trust wide and even though

[3:52:34] Trustee Morrison (probable): it may slow us down, I think it's okay because we want to make sure that any development that

[3:52:39] Trustee Morrison (probable): is being done on this island is consistent with those things.

[3:52:42] Voice 5: The other thing I'd encourage if

[3:52:44] Voice 5: you have sort of I guess technical questions about the application that you don't think you need to

[3:52:49] Voice 5: discuss amongst the LTC, contact the planner. Great. Get those you know those sort of that

[3:52:56] Voice 5: may that may some questions that may detract from the time of the for the meeting. That sounds great

[3:53:04] Trustee Patrick: All right, thank you.

[3:53:05] Trustee Patrick: All right, great.

[3:53:07] Trustee Patrick: And so next meeting is gonna be April 29th.

[3:53:11] Trustee Patrick: That sounds like a long ways away, but we'll come quickly.

[3:53:13] Trustee McConchie: Well, we have an in-camera meeting tomorrow as well.

[3:53:16] Trustee Patrick: Yes, well, I know we have special meetings

[3:53:17] Trustee Patrick: that are scheduled to keep the land use bylaw work going.

[3:53:20] Trustee Patrick: So that's good.

[3:53:23] Trustee Patrick: And the next regular meeting is on the 29th.

[3:53:26] Trustee Patrick: Tomorrow is, do we have another-

[3:53:30] Trustee McConchie: We have an in-camera meeting regarding James Allen.

[3:53:32] Trustee Patrick: That's tomorrow, but do we have,

[3:53:33] Trustee Patrick: we have another special meeting scheduled for 15th i think or something like that yeah so that'll be

[3:53:40] Trustee Patrick: a special meeting on the land use bylaw project okay so this is a second town hall we do not

[3:53:48] Trustee Patrick: rework the decisions that we made and i really appreciate that you stay off of that topic um

[3:53:54] Trustee Patrick: and um so again direct your comments to the local trust committee uh not uh the audience or staff

[3:54:02] Trustee Patrick: and speak about issues not individuals clear concise and respectful knowing that we want to

[3:54:07] Trustee Patrick: wrap up the meeting in like six minutes so uh is there anyone that wishes to speak to us a second

[3:54:12] Trustee Patrick: time i see uh dale henning's hand is up uh

[3:54:19] Voice 11: good afternoon uh am i okay to proceed

[3:54:22] Trustee Patrick: yes we can hear

[3:54:23] Trustee Patrick: you go ahead

[3:54:23] Voice 11: okay uh first uh in regards to the uh application up on uh andrew place i'd like to

[3:54:31] Voice 11: thank you for your review of that. I've got some information. Next, I'd like to thank you regarding

[3:54:39] Voice 11: your review and use of the words should and may in relation to bylaw 222. And I support the fact

[3:54:50] Voice 11: that you're not there to ban STVRs, but you're there to better manage them and use of the words

[3:55:01] Voice 11: shall, will, and must will allow you to certainly enforce that because words like may and should

[3:55:08] Voice 11: are used as a choice to act or not to act or a promise of a possibility. And should is a component

[3:55:20] Voice 11: that is desirable, but not mandatory. And in the bylaw, certain things should be mandatory.

[3:55:26] Voice 11: Secondly, another item, there was a participant who had identified that road wastes during a replacement of water or sewer mains, that there was dumping in a wet gully at a riparian site on North Pender.

[3:55:52] Voice 11: I'm familiar with the riparian site and the wet gully in question and Diane Barber and an

[3:55:58] Voice 11: environmentalist environmental technologist from Victoria had clearly identified that that followed

[3:56:05] Voice 11: up with a complaint that where the fill was dumped is not a wet gully and not riparian

[3:56:11] Voice 11: so you may want to review the comments that were made earlier and there was one other item there

[3:56:21] Voice 11: This is basically to support, and I'll use the name, the farmer on Port Wash Road did not want industrial activity moved to the Port Wash area, and I do support that.

[3:56:38] Voice 11: that. However, an interesting fact that where the batch plant is and where the waste transfer site

[3:56:47] Voice 11: is, that in a six-month period between May 1 of 2020 and October 31 of 2020, which are periods

[3:56:54] Voice 11: in COVID, that there were a total of 86,785 vehicles and 162,808 people traveled on that

[3:57:05] Voice 11: section of the Otter Bay Road between the community hall and the recycling

[3:57:13] Voice 11: which is the narrowest section of Otter Bay Road so it looks like there's some

[3:57:20] Voice 11: issues going on there with traffic thank you very much I appreciate the time to

[3:57:24] Voice 11: speak okay

[3:57:26] Trustee Patrick: is there someone else that wishes to address us here not seeing any

[3:57:42] Trustee Patrick: any additional hands going up.

[3:57:44] Trustee Patrick: So with that trustees, I need a motion to adjourn.

[3:57:51] Trustee McConchie: I'd like to make a motion to adjourn

[3:57:52] Trustee McConchie: our local trust committee meeting.

[3:57:54] Trustee Patrick: Is there a second?

[3:57:55] Trustee Patrick: Seconded by Trustee Morrison.

[3:57:56] Trustee Patrick: So to call the vote, all those in favor.

[3:57:59] Trustee Patrick: And that's carried and we're adjourned.

[3:58:01] Trustee Patrick: Thank you everyone.

[3:58:02] Trustee Patrick: Thank you staff and-

[3:58:03] Trustee Patrick: Thank

[3:58:04] Trustee McConchie: you Chair Patrick.

[3:58:06] Trustee Patrick: So we'll have a nice, the sun is out and enjoy your day.

[3:58:11] Trustee McConchie: Thanks Kim, thanks Mabel.

[3:58:12] Trustee McConchie: Cool. Thanks, Shannon and Deb. See you guys. Okay.

[3:58:15] Trustee McConchie: Thank you everyone. Bye.