Islands Trust Executive Committee regular meeting, April 14, 2021

[0:00:00] Trustee Luckham (probable): agenda sheet here okay good morning uh everyone welcome to the executive committee meeting of um

[0:00:11] Trustee Luckham (probable): april the 14th 2021 the year is well underway at this point um it's a beautiful here beautiful

[0:00:22] Trustee Luckham (probable): day here on uh thetis island in penelakut and laxon territory um it's a pleasure to be able

[0:00:29] Trustee Luckham (probable): to be here and work here and uh experience and appreciate uh the rich uh cultural history that

[0:00:38] Trustee Luckham (probable): exists throughout the salish sea and i'm grateful to be here just uh acknowledge uh my colleagues

[0:00:46] Trustee Luckham (probable): here on executive committee uh vice chair fast own island municipal councillor trustee

[0:00:53] Trustee Luckham (probable): Vice Chair Patrick from Salt Spring Island and Vice Chair Rogers over on Keats Island there.

[0:01:01] Trustee Luckham (probable): Also with us here immediately on the screen is CAO Russ Hotson-Piller. We've got some other staff in

[0:01:11] Trustee Luckham (probable): the background here, Director Frater, Director Mahler, Lisa Wilcox, Intergovernmental Liaison,

[0:01:18] Trustee Luckham (probable): on. And of course, Laurie Foster, who is managing our technology and recording our minutes. And

[0:01:26] Trustee Luckham (probable): thank you very much, Laurie, for keeping us all on track. We have an agenda before us. And I'll

[0:01:37] Trustee Luckham (probable): just ask if there's any additions or deletions. I'm led to believe that we're maybe have two items

[0:01:45] Trustee Luckham (probable): for an in-camera session to add to today's agenda.

[0:01:48] Trustee Luckham (probable): So let me start off with Vice Chair Patrick

[0:01:50] Trustee Luckham (probable): because I was wanting

[0:01:51] Trustee Patrick: to start that off.

[0:01:53] Trustee Patrick: Yes, please.

[0:01:54] Trustee Patrick: If we could add an in-camera session

[0:01:56] Trustee Patrick: to discuss current and potential litigation.

[0:02:02] Trustee Luckham (probable): Okay.

[0:02:04] Trustee Luckham (probable): Certainly don't have any issues with that.

[0:02:06] Trustee Luckham (probable): It looks like you've had a discussion with Lori.

[0:02:09] Trustee Luckham (probable): So presumably, Lori,

[0:02:11] Trustee Luckham (probable): you can manage to put together an agenda

[0:02:13] Trustee Luckham (probable): if we're okay to do that.

[0:02:15] Trustee Luckham (probable): and i think russ uh hudson pillar did you also have something to add to an in-camera

[0:02:20] Trustee Luckham (probable): agenda today yes

[0:02:23] Voice 2: i'd like to say good morning mr uh chair luck i would like to

[0:02:27] Voice 2: um have a brief update on um a ministry discussion um it's related to covid and the um current state

[0:02:36] Voice 2: of emergency is

[0:02:39] Trustee Fast: that for in camera thank you and again yes

[0:02:41] Voice 2: yes that would be for in camera

[0:02:43] Voice 2: and then potentially um mr chair um we would like to discuss um just briefly um electronic meetings

[0:02:54] Voice 2: if we in

[0:02:57] Trustee Luckham (probable): camera or out of camera out

[0:02:59] Voice 2: of camera okay so that

[0:03:02] Trustee Luckham (probable): would possibly seven

[0:03:02] Voice 2: seven two one

[0:03:04] Voice 2: okay

[0:03:05] Trustee Luckham (probable): 7.2.1 in camera or sorry electronic meetings 7.2.1 um is there any uh preference for where the

[0:03:16] Trustee Luckham (probable): in camera discussion goes either trustee patrick or trustee or vice chair ceo hudson no

[0:03:23] Voice 2: okay

[0:03:27] Trustee Luckham (probable): uh trustee patrick sorry

[0:03:30] Trustee Patrick: no i don't have any

[0:03:31] Trustee Luckham (probable): okay so then uh we'll just maybe then schedule it where

[0:03:35] Trustee Luckham (probable): it normally would be at section 12. uh vice chair fast yes

[0:03:41] Trustee Fast: a couple of small things please mr chair

[0:03:43] Trustee Fast: one of them is the Roberts rule of or rules of order book oh yeah and I don't

[0:03:55] Trustee Fast: know maybe under

[0:03:55] Trustee Luckham (probable): new business would you like that new business yeah

[0:03:58] Trustee Fast: and trustees

[0:04:00] Trustee Fast: introducing Stanford

[0:04:02] Trustee Luckham (probable): point to a point I can't

[0:04:10] Trustee Fast: hear you mr. chair

[0:04:11] Trustee Luckham (probable): trustee say

[0:04:14] Trustee Luckham (probable): that again please I couldn't hear where you were putting

[0:04:16] Trustee Luckham (probable): say that again please um

[0:04:19] Trustee Fast: the roberts rule of order book i was wondering where

[0:04:23] Trustee Luckham (probable): you were putting that

[0:04:24] Trustee Luckham (probable): i just said oh 8.1.1 thank

[0:04:31] Trustee Fast: you and um then uh trustees presenting staff reports

[0:04:41] Trustee Fast: if that could also be under new business and where would you like that perhaps under new business so

[0:04:48] Trustee Luckham (probable): So 8.1.2 yet.

[0:04:52] Trustee Luckham (probable): Yeah.

[0:04:53] Trustee Luckham (probable): Yeah, is my audio terrible or the connection is bad here?

[0:04:57] Trustee Luckham (probable): Yes, I think you

[0:04:59] Trustee Fast: have a lag, Chair Luckom.

[0:05:03] Trustee Rogers: And you're frozen again.

[0:05:07] Trustee Luckham (probable): Okay, let me finish wrapping this up.

[0:05:13] Trustee Luckham (probable): 8.2 will be trustees staff reports

[0:05:19] Trustee Luckham (probable): And I'm going to just reboot my – actually, no, I'm going to switch to a hot spot.

[0:05:25] Trustee Luckham (probable): That'll be quicker.

[0:05:35] Trustee Luckham (probable): But just bear with me a moment.

[0:05:37] Trustee Luckham (probable): I'm going to switch to a hot spot, and then I can reboot my internet connection.

[0:05:55] Voice 2: I'm mindful that it's been a long time since we've had a live EC meeting.

[0:06:00] Voice 4: Yes.

[0:06:01] Voice 4: Yeah.

[0:06:02] Voice 2: Yeah, an in-person EC meeting.

[0:06:05] Voice 2: Long time.

[0:06:06] Voice 2: Yeah.

[0:06:07] Voice 2: uh

[0:06:09] Trustee Luckham (probable): well yeah i'm i could tell stories i

[0:06:15] Trustee Fast: have one more mr chair just

[0:06:19] Trustee Luckham (probable): bear with me a second

[0:06:22] Trustee Luckham (probable): i just want to get this connection for those here okay i'm hoping now that you can still see me and

[0:06:46] Trustee Luckham (probable): hear me your

[0:06:48] Trustee Fast: image is frozen for me but we can hear you better okay

[0:06:54] Trustee Luckham (probable): well let's uh see how that

[0:06:56] Trustee Luckham (probable): works out I think I'm connected to the hot spot let me just double check that

[0:07:02] Trustee Luckham (probable): yeah okay so then you have one more item Sue Ellen yes

[0:07:07] Trustee Fast: just traveling to the Gulf

[0:07:11] Trustee Fast: Islands these are all just brief eight point one point three okay

[0:07:20] Trustee Luckham (probable): eight point

[0:07:21] Trustee Luckham (probable): one point three travel to islands okay Thank You Sue Ellen that's it Dan Rogers

[0:07:31] Trustee Luckham (probable): just

[0:07:31] Trustee Rogers: briefly that the the correspondence we received um i guess yesterday from the sunshine

[0:07:39] Trustee Rogers: coast conservation association if we could just put it under correspondence to talk about briefly

[0:07:46] Trustee Rogers: that's the one you dropped me the email about last night but 9.3 yeah i

[0:07:52] Trustee Luckham (probable): thought that was more

[0:07:53] Trustee Luckham (probable): and you're yeah 9.3 we'll add that from suzanne uh singer zenger regarding uh yeah regarding um

[0:08:10] Trustee Rogers: it's about uh view corridors or view what do they call them there's a visual

[0:08:15] Trustee Luckham (probable): yeah view corridor

[0:08:16] Trustee Luckham (probable): thank you

[0:08:17] Trustee Rogers: anyway i i there

[0:08:19] Trustee Luckham (probable): may not be much

[0:08:20] Trustee Rogers: we'll do but i just think we should receive it in any

[0:08:22] Trustee Rogers: Thank you.

[0:08:25] Trustee Luckham (probable): Yeah. And I thought that as it came from your area, that it would be appropriate for

[0:08:29] Trustee Luckham (probable): you to bring that to our attention.

[0:08:33] Trustee Luckham (probable): Okay. So thank you very much for that, Dan. Is there anything

[0:08:37] Trustee Luckham (probable): else? That's good. We had a short agenda before. Now it's gotten a little longer. So that's good.

[0:08:46] Trustee Luckham (probable): So then I'm going to take it then that the agenda be, if that's okay with everybody,

[0:08:51] Trustee Luckham (probable): by general consent will adopt the agenda as amended all right so then that's our agenda

[0:08:58] Trustee Luckham (probable): in order so let us uh begin uh okay so uh at 3.1 um we've got the first item is the draft minutes

[0:09:09] Trustee Luckham (probable): of march 24th is there any uh recommendations for changes not seeing any then i'm going to

[0:09:20] Trustee Luckham (probable): should, by general consent, adopt the minutes of March the 24th. Thank you, Lori, for a great job.

[0:09:27] Trustee Luckham (probable): So this brings us to our follow-up action list and updates. And as we normally do, we go through

[0:09:34] Trustee Luckham (probable): the CAO and the director to provide us updates on the follow-up action list items and provide a

[0:09:41] Trustee Luckham (probable): summary report on current activities. So CAO Hudson-Pillar, good morning. Thank you for your

[0:09:48] Trustee Luckham (probable): your service to the Allen's trust and we'll turn it over to you oh thank you

[0:09:52] Voice 2: very much mr. chair I'll be brief as you turn to page 13 the follow-up action

[0:09:57] Voice 2: list you'll see a number of items there I'm going to the in progress items and

[0:10:02] Voice 2: just doing a brief update item two around electronic meetings we're gonna

[0:10:07] Voice 2: have two updates today one in camera and one out of camera so I'll fill you in a

[0:10:12] Voice 2: little bit more there item three I can say with some confidence that we're

[0:10:17] Voice 2: stepping into this new strategic, you know, so now this item is folded into the strategic direction

[0:10:23] Voice 2: of the Islands Trust. It's been amended at the last Trust Council meeting. It's on the strategic

[0:10:27] Voice 2: plan. And having had wide-ranging conversations with staff and with various ministry officials,

[0:10:34] Voice 2: we're in the process of really a specific data collection around the state of forestry across

[0:10:40] Voice 2: the Islands Trust. We've got a bit of a team that's working on it right now. So I think that

[0:10:45] Voice 2: in due course I would say by your next meeting or the meeting after we'll be

[0:10:50] Voice 2: able to have something back to you for consideration moving down the sheet to

[0:10:58] Voice 2: page 14 item 7 is the half-day session with chairs I've had a conversation with

[0:11:05] Voice 2: chair Luckum I think he's still considering that matter and we can

[0:11:10] Voice 2: certainly move on that um as needed so uh that's the um the fuel update and certainly respond to

[0:11:18] Voice 2: any quite specific questions otherwise i'll move into my my more general cao update any questions

[0:11:25] Trustee Luckham (probable): on the follow-up action list no okay back to you ceo thank you

[0:11:31] Voice 2: so i'll start with covet as you know

[0:11:32] Voice 2: we had this uh three-week um circuit breaker that's due to end um put in place by the the

[0:11:41] Voice 2: provincial health officers due to end on friday and as a result of that from our more specific

[0:11:48] Voice 2: actions not community actions we instituted a more rigorous work from home process that's been in

[0:11:54] Voice 2: place our offices were closed to the public the public could still arrange to have meetings and

[0:12:00] Voice 2: and so forth to advance their work or their applications but we didn't have walk-in traffic

[0:12:05] Voice 2: I don't think the numbers are trending well right now so I expect that between I think there's a

[0:12:13] Voice 2: press conference on Thursday where there might be some extension or even deepening of those

[0:12:18] Voice 2: restrictions and so we will stay tuned but likely we will proceed a pace as we have so far generally

[0:12:26] Voice 2: Generally, because we're quite practiced at this, there has been relatively little challenge with the latest three-week lockdown, just from an operational point of view.

[0:12:39] Voice 2: So that's that. Two weeks ago, we had our select committee meeting, and at that meeting, the decision was made around selection of the subcommittee to select the proponent or to identify the successful proponent.

[0:12:54] Voice 2: that process is underway on April 6th the competition closed there were a number of

[0:13:01] Voice 2: submissions that were offered by people in the community and those are being reviewed by a six

[0:13:08] Voice 2: member committee though the details provided by each of the committee members who are working

[0:13:14] Voice 2: independently will be provided by tomorrow at noon and there'll be a consensus meeting on that matter

[0:13:19] Voice 2: on Friday and moving into early in the week the identification of any potential

[0:13:26] Voice 2: successful applicant. There is a select committee meeting for Monday. There was a fresh water

[0:13:33] Voice 2: sustainability meeting the second large meeting of the group. I think that we're moving into the

[0:13:39] Voice 2: toughest the toughest part of the work on this project and some some tough questions are being

[0:13:46] Voice 2: asked around, you know, how this framework would function, what were some of the key elements

[0:13:52] Voice 2: associated with it, the various roles. And I expect now resourcing is going to become a question

[0:13:57] Voice 2: to what degree, if the, if this, if a freshwater framework is deemed appropriate for the,

[0:14:03] Voice 2: for the Islands Trust, how it would be resourced. So I think that's the next layer of conversation

[0:14:08] Voice 2: that's going to occur. Working with ministry officials across ministries, I'm just letting

[0:14:15] Voice 2: letting you know that it seems we're having a little more traction,

[0:14:18] Voice 2: a few more conversations than we have over the last six months,

[0:14:23] Voice 2: eight months, probably because their desks are clearing to some degree.

[0:14:28] Voice 2: And I'll follow up on that when we go into in-camera.

[0:14:32] Voice 2: You'll recall there's a provincial grant out there that we gave you a report

[0:14:35] Voice 2: about, and it's a fairly significant opportunity.

[0:14:40] Voice 2: And it's really the first opportunity for the Islands Trust to get in on the

[0:14:43] Voice 2: cash that's being provided to various local government type entities and we're going to do

[0:14:51] Voice 2: a full report for you May 5th which is ahead of the application deadline but we've been done

[0:14:56] Voice 2: because the world is so huge there's such a wide range of potential activities we've narrowed that

[0:15:02] Voice 2: down I believe David will walk us through a couple of those options today on a verbal basis

[0:15:07] Voice 2: just to see whether you're thinking that we're headed in the right direction and then we'll get

[0:15:11] Voice 2: you a full report um on the fifth we're working as quickly on this um as we possibly can and the

[0:15:18] Voice 2: last thing um i'd report uh well two more things um we did have an all-staff meeting um since we

[0:15:24] Voice 2: last met as an executive committee that went relatively well it was the time to do a an

[0:15:30] Voice 2: overview of the six months work from all the different branches of the organization

[0:15:35] Voice 2: questions around the select committee and the governance process, certainly were on the fore,

[0:15:43] Voice 2: talking about work from home, what will the future look like, some of those elements.

[0:15:49] Voice 2: Ms. Wilcox did a very good review of the reconciliation paper and also the paper

[0:15:57] Voice 2: then went forward to the last trust council and that was warmly received and you know overall

[0:16:05] Voice 2: I'd say the staff seemed to be doing well I think that more than a year plus into this

[0:16:13] Voice 2: you know the different offices may be reacting a little bit differently to some of the challenges

[0:16:18] Voice 2: we have certainly the northern office is more dispersed than let's say Salt Spring and even

[0:16:25] Voice 2: the victoria office i'm in the victoria office quite a bit it's very sparse um but uh so that's

[0:16:33] Voice 2: been um the reaction from the victoria um staff and it seems to be working okay i think salt

[0:16:38] Voice 2: spring has a um probably more of a regular office collegial feel associated with it

[0:16:43] Voice 2: but i am noting that there are challenges associated with um continued inability for

[0:16:50] Voice 2: people to um collaborate um on an as needed basis as effectively as they might and so that's a

[0:16:58] Voice 2: little bit fraying so i just offer you a few of those um comments and my last comment is that um

[0:17:04] Voice 2: there have been a series of meetings and claire will probably update us but the actual writing

[0:17:08] Voice 2: of the policy statement project um some draft um uh a redraft of the documents occurring um

[0:17:16] Voice 2: that's exciting. And we're starting to sort of distill the work that's been happening in public

[0:17:22] Voice 2: over the last 18 months, two years, then through all the hard work that trustees have done through

[0:17:27] Voice 2: the trust programs committee. And now we're just getting pen to paper. So we've had two or three

[0:17:35] Voice 2: meetings associated with that. That would be my update, sir.

[0:17:38] Trustee Luckham (probable): Very good. Thank you very much,

[0:17:40] Trustee Luckham (probable): ceo um any questions for the cao uh dan rogers sorry

[0:17:47] Trustee Rogers: just just i i i know you were going quickly

[0:17:50] Trustee Rogers: which i appreciate but um so you have the you have a meeting of the of your small i'm asking

[0:17:57] Trustee Rogers: about the select committee i just try to figure out the timing yeah so so uh you have a meeting

[0:18:04] Trustee Rogers: of your whatever you're calling that smaller group and then you have one next monday is it

[0:18:08] Trustee Rogers: Yeah,

[0:18:09] Voice 2: the wider meeting is next Monday. And if things go well, the sub-subcommittee or the selection committee will have met and done its work.

[0:18:24] Voice 2: and um we'll have um you know we've had some guidance from uh bc bid and um a well-defined

[0:18:35] Voice 2: process so that process will come to um its natural conclusion late this week i would anticipate

[0:18:42] Voice 2: um we'll see where we are at and then um we'll have a meeting on monday and update the committee

[0:18:48] Voice 2: as to as to where we are but the official part of the selection process is due to conclude at

[0:18:53] Voice 2: the end of this week i

[0:18:54] Trustee Rogers: see so that that that's the way the process is set up is that yes we'll decide

[0:18:58] Trustee Rogers: okay that's

[0:18:59] Voice 2: right thank you any

[0:19:02] Trustee Luckham (probable): other questions for the cao okay um just before i continue in my

[0:19:11] Trustee Luckham (probable): uh rushing there about trying to get my internet connection connected while we were amending the

[0:19:17] Trustee Luckham (probable): agenda i and getting myself prepared now for the rest of the meeting i realized that there's two

[0:19:23] Trustee Luckham (probable): other pieces of correspondence which I'd asked to have added to the agenda that are actually

[0:19:28] Trustee Luckham (probable): not on the printed agenda. That's a letter from Sheila Harrington on Laskete Island regarding

[0:19:34] Trustee Luckham (probable): First Nations woodlots, and also a letter from President Mr. Scott of the Laskete Island Nature

[0:19:41] Trustee Luckham (probable): Conservancy. I indicated to those writers that they would be on today's agenda as part of the

[0:19:47] Trustee Luckham (probable): the discussion around the initial letter that we got from Ken Lertzman.

[0:19:52] Trustee Luckham (probable): And so if that's all right with the Executive Committee, I would like to add under 9.2 those

[0:19:57] Trustee Luckham (probable): two additional pieces of correspondence there from Sheila Harrington and from the Liskety

[0:20:05] Trustee Luckham (probable): Island Nature Conservancy.

[0:20:07] Trustee Luckham (probable): Yeah, exactly.

[0:20:08] Trustee Luckham (probable): Is that all right with the Vice Chairs?

[0:20:10] Trustee Luckham (probable): Okay.

[0:20:11] Trustee Luckham (probable): So let us continue then, sorry for that.

[0:20:14] Trustee Luckham (probable): director of administrative services i don't see carmen on the line here nothing to report cao

[0:20:21] Trustee Luckham (probable): no

[0:20:21] Voice 2: um both with uh carmen and with with julia um you know uh carmen's working um on a variety of

[0:20:29] Voice 2: tasks but uh doesn't have anything prominent on the agenda today and julia's got a bit of time

[0:20:34] Voice 2: off um so if there's any questions there you know this is the interregnum between uh budget and

[0:20:41] Voice 2: audit so we want her refueled

[0:20:44] Trustee Luckham (probable): excellent well indeed the director should have some time off after

[0:20:49] Trustee Luckham (probable): steering us through the budget process at council so thank you very much to her

[0:20:54] Trustee Luckham (probable): and also to Carmen so let's go to director of local planning services David Marlin good morning

[0:21:00] Voice 1: hi good morning and thank you yeah so with the fall action list the three items listed there

[0:21:09] Voice 1: The first one, this is reporting back on restricting the number of projects and the Regional Planning Committee is meeting on May 17th and we'll be looking at a report on that issue,

[0:21:30] Voice 1: essentially how we can look at setting criteria and limiting the types of

[0:21:38] Voice 1: applications or types of projects and how we could handle those. So what I

[0:21:43] Voice 1: would like to do is following the May 17th Regional Planning Committee meeting

[0:21:48] Voice 1: complete the report back on this issue to close the circle with the Executive

[0:21:53] Voice 1: executive committee. The second item is with Warren Dingman, and he will be coming back

[0:22:00] Voice 1: to the executive with a report on the long-form prosecution. And the third item is complete.

[0:22:08] Voice 1: If there's any questions on those items, I'll try and answer them. Otherwise, I do have

[0:22:12] Voice 1: a short director's report for you.

[0:22:14] Trustee Luckham (probable): Thank you. Any questions for the director?

[0:22:17] Trustee Luckham (probable): No, go ahead, Director Mahler.

[0:22:20] Voice 1: Okay. So I think what I'd just like to

[0:22:23] Voice 1: there's two main things here one is that the first one is that we have a couple of positions that

[0:22:28] Voice 1: we're recruiting for the first one is the bylaw compliance and enforcement officer

[0:22:34] Voice 1: so we're in the process of doing that it's out being advertised on the bce website

[0:22:42] Voice 1: bce government website and that will close at the end of april april 29th and then we will do

[0:22:51] Voice 1: interviews and hopefully have somebody in place by June which fits with the the funding as set

[0:22:57] Voice 1: by Trust Council and the second one is replacing the office admin position on Salt Spring Island

[0:23:05] Voice 1: so that is in process as well and hopefully that will be concluded fairly soon the other thing

[0:23:12] Voice 1: which I wanted to talk to you about is just give you an update on our application numbers

[0:23:17] Voice 1: is so yesterday Robert Kojima did some number crunching and what we're seeing is that this year

[0:23:25] Voice 1: so in the last few months at least compared to the five-year average so over the past five years

[0:23:34] Voice 1: compared to the average the applications are up significantly so we're up 84 percent

[0:23:45] Voice 1: on average on all types of applications so 84% more than we have over the average for five years

[0:23:54] Voice 1: building permits and siting use permits are up about 100% permits and referrals so development

[0:24:02] Voice 1: variance permits and development permits and referrals like subdivision referrals and crown

[0:24:09] Voice 1: and land referrals are up 66% and rezoning is up 58%, almost 60%. By region, Salt Spring is seeing

[0:24:19] Voice 1: an increase of about 105% over the five-year average. The southern region is about 90% up

[0:24:27] Voice 1: over the five-year average and the north is up almost 60% over the five-year average. So the

[0:24:34] Voice 1: message is that we're the planners are feeling a real crunch of volume in applications we obviously

[0:24:43] Voice 1: cannot process all of that in the same time frames that we would for obviously less volume so we are

[0:24:51] Voice 1: having to advise applicants that you know the development variance permit which may take six

[0:24:57] Voice 1: weeks that's what we used to try and turn around could take up to three months because we may have

[0:25:02] Voice 1: to delay starting it until we have a planner available to actually get to that particular file

[0:25:08] Voice 1: so i just want you to be aware of that we are working obviously to streamline the way we do this

[0:25:14] Voice 1: and robert kojima is leading that working with the current planning group to look at our processes

[0:25:24] Voice 1: and look at where we can reduce the staff time but there's a limit to how much we can do with respect

[0:25:30] Voice 1: to that we're working on permits right now and then we'll move into rezonings and temporary

[0:25:36] Voice 1: use permits once we have had some time to think about how to streamline the permits

[0:25:45] Voice 1: inquiries go along with application volumes and our inquiries which are more general in nature

[0:25:51] Voice 1: where people just phone maybe want to find out what they can do with a lot before they buy it

[0:25:57] Voice 1: for example, or just kind of fishing around to see what's possible. So we're seeing that

[0:26:03] Voice 1: inquiries are also up by the same amount. We don't record them the same way, so we don't

[0:26:09] Voice 1: have exact numbers, but definitely the volume is much higher than it has been in the past.

[0:26:16] Voice 1: We are hoping that changes to the website, where in the new website, we're not including

[0:26:22] Voice 1: the planner's email address we're including a general email address so it could go through a

[0:26:28] Voice 1: central mailbox and that will probably help to some degree some of the inquiry volume is caused

[0:26:36] Voice 1: by people calling more than one planner type kind of shopping around trying to find the answer that

[0:26:43] Voice 1: they want when they're not getting the answer from somebody else so by having it centralized

[0:26:48] Voice 1: That should hopefully reduce that from happening, but it doesn't reduce the fact that people do still need to call us and ask us questions around the nuances of your, you know, 20 bylaws and 20 LCPs.

[0:27:07] Voice 1: Yeah, so I'll leave it at that as my report. Just one more thing is that tomorrow is the

[0:27:15] Voice 1: LPS Pro D-Day, which we'll be doing with the VIU students, and Bowen staff have been invited

[0:27:21] Voice 1: to that as well. So if there's any questions, I'll try and answer it, but I think I'll leave

[0:27:25] Voice 1: it there for you.

[0:27:27] Trustee Luckham (probable): Okay, thank you, Director Mahler. Vice Chair Patrick.

[0:27:32] Trustee Patrick: Thank you for

[0:27:33] Trustee Patrick: that i mean to me the statistics you know we're always lagging we're responding to statistics and

[0:27:38] Trustee Patrick: i hope in the future we can always have like constant reports on real estate sales and

[0:27:43] Trustee Patrick: building permits and things and keep an eye on that um however i'm i'm wondering if we should

[0:27:49] Trustee Patrick: do some proactive communications on maybe in particular in the southern gulf islands and

[0:27:54] Trustee Patrick: possibly in cooperation with the crd because i've heard from i have a neighbor that's building a

[0:27:59] Trustee Patrick: house and and i hear the crd on salt springs down to you know they don't even have a full-time

[0:28:04] Trustee Patrick: inspector here anymore so you know they're having a delay in you know they're processing too of the

[0:28:10] Trustee Patrick: because of the amount of of increase you know between salt spring and the southern gulf islands

[0:28:15] Trustee Patrick: you know that's the bulk of the increase um so i'm just thinking there could be value and i just

[0:28:22] Trustee Patrick: say can give some consideration to either a joint or communications proactively that explain

[0:28:28] Trustee Patrick: blame. Otherwise, the rumors are just getting out there that we're slow and we're not fast enough

[0:28:33] Trustee Patrick: and all that ongoing blah.

[0:28:38] Voice 1: Yeah, if I may, through the chair, I think that's probably a good

[0:28:41] Voice 1: idea. And I would be okay with a resolution of the executive to request staff to do that. But I

[0:28:48] Voice 1: would maybe just check in with the CEO and director of administrative services if they're agreeable

[0:28:53] Voice 1: to that uh

[0:28:57] Voice 2: certainly um through the chair uh certainly we consider something and um if we're

[0:29:04] Voice 2: truly looking at an unprecedented volumes um maybe a soft approach out there might be

[0:29:10] Voice 2: a value to get something out into community and of course coupled with this is we've we've extracted

[0:29:19] Voice 2: the long-range planning group from working on daily applications so that we can keep our longer

[0:29:25] Voice 2: term so this is the classic example of the the challenges the trust has we have we're committed

[0:29:31] Voice 2: to keeping that long-range work going it's just finding its feet so um we could certainly look

[0:29:37] Voice 2: over the next um week or so at some communications and ways to get that out there uh

[0:29:46] Trustee Luckham (probable): dan rogers

[0:29:48] Trustee Rogers: i was oh there's the director um of trust there who the communications branch might want to have

[0:29:55] Trustee Rogers: I have something to say about this before I make a motion.

[0:30:00] Voice 10: I have no concern sorry I'm happy to comment I'm just saying no concerns there I think it would be

[0:30:09] Voice 10: good messaging to have the public understand what you know in terms of that there might be a slower

[0:30:14] Voice 10: than expected response also to note that in addition to planning services seeing a real

[0:30:18] Voice 10: uptick in inquiries and applications the Conservancy is also facing a commensurate

[0:30:23] Voice 10: increase as well and their staff are really just going full out trying to accommodate those

[0:30:28] Voice 10: requests and you know we really don't want donors sitting and having to wait six months to have

[0:30:32] Voice 10: their application considered so I think I would recommend that if we were to put something out

[0:30:37] Voice 10: that we just note that as well and also consider applicants to consider opportunities working with

[0:30:43] Voice 10: the Conservancy despite the fact it'll add new pressures I think it's a worthwhile message to

[0:30:47] Voice 10: add into any release like that right

[0:30:50] Voice 1: so maybe just for the chair if there's a resolution of the

[0:30:54] Voice 1: executive. I like the idea of something jointly with the CRD for the Southern Islands, but I

[0:30:59] Voice 1: wouldn't want to exclude some form of messaging for the Northern Islands that don't deal with the

[0:31:04] Voice 1: CRD. So if you can make the resolution general enough to address that, I think that'd be great.

[0:31:14] Voice 1: Well, thank you.

[0:31:15] Trustee Luckham (probable): Before motion, Chair, Vice Chair Fast, did you have any remarks on this

[0:31:21] Trustee Luckham (probable): a speaker microphone sorry

[0:31:26] Trustee Fast: some some equipment here has been buzzing there's something is dying

[0:31:30] Trustee Fast: in the room um i just uh want to say that uh unprecedented levels of development are happening

[0:31:40] Trustee Fast: also on gambier i hear and uh i believe in other northern islands and so i support this idea partly

[0:31:47] Trustee Fast: Partly because it would help applicants as well to be able to plan, to have their expectations clarified at the outset.

[0:31:57] Trustee Fast: Thank you.

[0:31:59] Trustee Luckham (probable): Thank you, Vice Chair Fass.

[0:32:01] Trustee Luckham (probable): So I'm going to make a remark that may or may not influence your motion there, Dan.

[0:32:07] Trustee Luckham (probable): because I think what I find interesting and probably disturbing about this is

[0:32:15] Trustee Luckham (probable): we are reviewing our fees. There's also some consideration of deferring applications in

[0:32:24] Trustee Luckham (probable): favor of more project work. And if I was a heating and ventilating company and I had an

[0:32:34] Trustee Luckham (probable): unprecedented volume of customers coming through my door i'd hire more staff to uh to get that

[0:32:40] Trustee Luckham (probable): done and uh and and move on and and but we're not like that and we're actually not structured like

[0:32:47] Trustee Luckham (probable): that because if we did if we did decide we wanted to hire more staff to handle the increased volume

[0:32:54] Trustee Luckham (probable): of applications um there's inadequate resources and budget um because the significant portion of

[0:33:02] Trustee Luckham (probable): the applications are paid for by constituents and through our tax requisition process so we actually

[0:33:09] Trustee Luckham (probable): wouldn't have the capacity the financial capacity to process all these applications and

[0:33:16] Trustee Luckham (probable): i i don't i don't have an answer or solution or anything i just need to say that is um

[0:33:23] Trustee Luckham (probable): there's a huge uh deficit associated with um this kind of volume of applications and indeed

[0:33:33] Trustee Luckham (probable): the gulf islands have become a destination in the last year and there's lots of activity and

[0:33:41] Trustee Luckham (probable): i think we'll see more of it so um in our messaging i'm not sure how we can come to

[0:33:50] Trustee Luckham (probable): grips with that at council um and with realistic expectations of that connection is unstable it

[0:33:57] Trustee Luckham (probable): says and i'll go to dan rogers hopefully you heard what i said um

[0:34:02] Trustee Rogers: yes i uh i did hear where

[0:34:06] Trustee Rogers: you i did hear everything that you said and uh what i was struck by is of course is you're

[0:34:13] Trustee Rogers: absolutely correct and it's because our structure is such that the more we do the more money we lose

[0:34:18] Trustee Rogers: um so i mean if we were a business that's the way that's the way it would come out

[0:34:23] Trustee Rogers: because we don't recover it.

[0:34:24] Trustee Luckham (probable): We don't-

[0:34:25] Trustee Luckham (probable): Not a good model.

[0:34:26] Trustee Luckham (probable): No,

[0:34:27] Trustee Rogers: so you're right.

[0:34:30] Trustee Rogers: You could say let's hire five more planners

[0:34:32] Trustee Rogers: and we could be much further in the hole.

[0:34:36] Trustee Rogers: But I agree entirely with Vice-Chair Papak

[0:34:39] Trustee Rogers: and actually what everything's been said,

[0:34:41] Trustee Rogers: I was going to suggest we just send these stats out to the,

[0:34:44] Trustee Rogers: and in fact, I still think we should probably send

[0:34:46] Trustee Rogers: some of this information out to trustees

[0:34:48] Trustee Rogers: so that they're up to date

[0:34:49] Trustee Rogers: on the on the um

[0:34:51] Trustee Rogers: on the on that because that comes as new information to me uh i think you did a

[0:34:57] Trustee Rogers: report a couple months ago that said we were sort of the same as the year before now we're finding

[0:35:03] Trustee Rogers: and it doesn't surprise me but it's new information that we're up so much anyway i was going to just

[0:35:08] Trustee Rogers: make a motion i'm sorry laurie i haven't gotten around to putting it onto an email yet um i was

[0:35:15] Trustee Rogers: It's going to move that EC request staff prepare communication to provide the information that applications to the capital T trust are up substantially and delayed timelines for processing can be expected.

[0:35:49] Trustee Rogers: Now, you can just work with that as to how you want to do that.

[0:35:53] Trustee Rogers: And I'm sorry, I can send that to you if you want, Laurie.

[0:35:58] Trustee Luckham (probable): Let's see how Laurie's doing with it.

[0:36:05] Trustee Rogers: Sorry, I said capital T just to make sure you put the capitalized trust.

[0:36:13] Trustee Rogers: Sorry, you don't need the word capital in there. Just capitalize the T in trust.

[0:36:18] Voice 9: Thank you.

[0:36:20] Trustee Rogers: I did say that though.

[0:36:24] Trustee Luckham (probable): Make it the islands trust.

[0:36:26] Trustee Rogers: Yeah. Yes, that's my motion.

[0:36:33] Trustee Rogers: motion thank you thank

[0:36:36] Trustee Luckham (probable): you for making it short and sweet uh is there a seconder for the motion

[0:36:39] Trustee Luckham (probable): uh vice chair patrick thank you any discussion yeah i'll just

[0:36:45] Trustee Fast: say i like the way um this can

[0:36:48] Trustee Fast: either go to the public or to trustees or both and it can involve others or not so i'm in support

[0:36:55] Trustee Luckham (probable): excellent uh vice chair patrick

[0:36:57] Trustee Patrick: i just want to add a lot of like the delay if you talk to crd

[0:37:01] Trustee Patrick: and others is they can't house staff like on salt spring there's no housing so even if an

[0:37:08] Trustee Patrick: organization wanted to increase their staff load they can't but that not that you want to put that

[0:37:14] Trustee Patrick: message out there but i just want to make sure that that's understood uh

[0:37:20] Trustee Luckham (probable): yeah understood thank

[0:37:21] Trustee Luckham (probable): you um for that sobering note anyway um i'll call the vote then all those in favor that carries

[0:37:30] Trustee Luckham (probable): unanimously. Thank you very much, David, for bringing that information and Vice Chair Rogers.

[0:37:36] Trustee Luckham (probable): CEO, Hudson-Piller.

[0:37:37] Voice 2: Mr. Chair, following up on your point and some of the dissonant conversation

[0:37:45] Voice 2: that's going on out there, this is also an opportunity to emphasize that the Allen's Trust

[0:37:51] Voice 2: trust is um uh not necessarily a machine of development um and that um there could be

[0:38:00] Voice 2: something in there that says notwithstanding that one of the reasons why we wouldn't be you know i

[0:38:06] Voice 2: wouldn't be this explicit probably but um we we won't be able to ramp up personnel um to address

[0:38:13] Voice 2: this issue um because keeping in mind the mandate of the trust in the first place and wanted to do

[0:38:19] Voice 2: um um some of these matters in a um uh a thoughtful island by island um approach so

[0:38:28] Voice 2: maybe some version of that message could go in there to reinforce the overall message of the

[0:38:32] Voice 2: island's trust and its role and um in the development process uh

[0:38:40] Trustee Luckham (probable): certainly thank you

[0:38:41] Trustee Luckham (probable): for that cao because that certainly goes through my mind as well is um part of the discussion

[0:38:48] Trustee Luckham (probable): that's happening at Council around the policy statement and our preserve and

[0:38:53] Trustee Luckham (probable): protect mandate certainly is reflecting on considering balancing applications

[0:39:01] Trustee Luckham (probable): versus preserve and protect work and obviously one is driven by applications

[0:39:09] Trustee Luckham (probable): and the other is driven by political intention so uh

[0:39:14] Voice 2: okay so

[0:39:15] Trustee Luckham (probable): we'll go yeah

[0:39:18] Trustee Luckham (probable): or sorry patrick i

[0:39:20] Trustee Patrick: just um there is a cautious line because some of the public responses well

[0:39:27] Trustee Patrick: that's why i don't apply for things and you drive me to do things um you know illegally so just

[0:39:32] Trustee Patrick: cautious caution on the delivery of the message yeah

[0:39:39] Voice 2: i know it really just speaks to

[0:39:40] Voice 2: to not addressing a glut of applications

[0:39:44] Voice 2: with a glut of new taxation to address it.

[0:39:51] Voice 2: Thank you.

[0:39:52] Trustee Luckham (probable): Yeah, in no way, shape or form,

[0:39:58] Trustee Luckham (probable): do we condone people not adhering

[0:40:04] Trustee Luckham (probable): to the land use regulations in place.

[0:40:08] Trustee Luckham (probable): Anyway, thank you.

[0:40:10] Trustee Luckham (probable): David Marla, is that it for your report?

[0:40:11] Trustee Luckham (probable): Yes,

[0:40:12] Voice 1: it is. And thank you for the direction. I think that will probably help.

[0:40:18] Trustee Luckham (probable): Yeah, well, let's hope anyway. Although, of course, when you tell somebody there's a shortage or something, they all want to stockpile.

[0:40:29] Voice 6: Exactly.

[0:40:31] Trustee Luckham (probable): Director of Trust Area Services, Blair Frater, you've managed to continue to maintain the longest follow-up action list. There must be an award for that, I think.

[0:40:43] Trustee Luckham (probable): over to you director fader thank

[0:40:45] Voice 10: you chair or perhaps it's just not getting through at all

[0:40:49] Voice 10: uh so happy to report out there's not a great deal of um to report with regard to the follow-up

[0:40:54] Voice 10: action list um we have got through um we i can let you know again with the crown land ever

[0:40:59] Voice 10: the ever-present crown land agreements project that we are meeting on thursday

[0:41:04] Voice 10: um with our counterpart at flinro so we'll continue to update you as that conversation progresses

[0:41:10] Voice 10: and I can let you know we have managed to get out the door all of the delegation letters

[0:41:15] Voice 10: from Trust Council to thank the delegates from the chair as well as one on almost two of the

[0:41:22] Voice 10: advocacy letters that resulted from Trust Council so that all the correspondence work is done

[0:41:26] Voice 10: and as I keep repeating to you meeting after meeting and I hope to change the narrative soon

[0:41:31] Voice 10: the dominant projects remain the website and the policy statement draft bylaw so our team remains

[0:41:38] Voice 10: focused on those. I am pleased to welcome back Vicky Swan. Also perhaps I'll stop there because

[0:41:43] Voice 10: that's the follow-up action list and just see if there's any questions. Okay hearing none through

[0:41:54] Voice 10: the chair I'll continue with the director's report. Okay so pleased to welcome back Vicky Swan as our

[0:42:00] Voice 10: communication specialist. I'm really pleased to have her back as that gives us a little bit more

[0:42:06] Voice 10: horsepower because we've been really working with only a part-time communication specialist with

[0:42:10] Voice 10: having carved the role in half so that we could hire Emily to dedicate time to the website.

[0:42:14] Voice 10: So Vicky is back full time and Emily will remain with us part time until May 14th to help staff

[0:42:20] Voice 10: with training and support as we move into the new website. I'm also very sad to let you know,

[0:42:25] Voice 10: and this is the first announcement, that Gillian Nicol has taken a temporary assignment.

[0:42:29] Voice 10: So she's moving on to be a citizen engagement planner with the Ministry of Citizen Services.

[0:42:34] Voice 10: So it's a wonderful opportunity for her. She'll be gone for 11 months,

[0:42:37] Voice 10: but she will be deeply missed by my team as she's really become the glue that holds together all of

[0:42:43] Voice 10: the engagement work that we've started doing and has really yeah really been instrumental and

[0:42:48] Voice 10: supportive to me in terms of tracking all the many activities that go on so we will be announcing

[0:42:54] Voice 10: that today to all staff and trustees and then starting a recruitment process to hire a replacement

[0:42:59] Voice 10: for her so that's sad news for us but we're very happy for her and we're looking forward to her

[0:43:04] Voice 10: return with all those tips and tricks that she'll be learning as a citizen engagement planner.

[0:43:11] Voice 10: So those changes continue in the background and the website also continues. We are still

[0:43:17] Voice 10: experiencing some real functionality challenges with some elements that we can't seem to get

[0:43:21] Voice 10: resolved at this point so the proposed launch date of the end of April remains a question mark. It's

[0:43:28] Voice 10: really out of our control. We're pushing the company and asking for those updates to be made

[0:43:32] Voice 10: in time, but I just don't have certainty and I can't promise you certainty at this point.

[0:43:37] Voice 10: Other than that, most material is ready to go. We've had some great feedback in terms of little

[0:43:42] Voice 10: tweaks here and there that are asked for, but no serious concerns that have been raised so far

[0:43:47] Voice 10: around the structure or functionalities of the website, but only a handful of responses really.

[0:43:52] Voice 10: I think I've had six, something like that from the 80 staff and trustees that have been asked.

[0:43:57] Voice 10: So I'm not sure what that indicates, but probably some great weather and people out enjoying

[0:44:01] Voice 10: themselves and some busy workloads. So we'll remain open to the fact that somebody may point

[0:44:06] Voice 10: something out that would cause us to pause, but so far we haven't had that indication.

[0:44:10] Voice 10: I would encourage you to get in there and dig around and let us know if there are changes you'd

[0:44:14] Voice 10: like to request. With regard to the policy statement bylaw, as you may know, Delaney's

[0:44:20] Voice 10: been sequestered away for weeks, just completely alone writing the new policy statement bylaw and

[0:44:25] Voice 10: diligently integrating all the information received and working closely with Lisa as

[0:44:30] Voice 10: as necessary, our senior governmental policy advisor,

[0:44:34] Voice 10: but really integrating all the information received

[0:44:37] Voice 10: from previous trust reports, staff input, trustee input,

[0:44:41] Voice 10: public input, First Nations engagement results and feedback.

[0:44:45] Voice 10: And it just continues.

[0:44:47] Voice 10: We've seen a first draft and I think it's going to be great.

[0:44:52] Voice 10: It will be different.

[0:44:53] Voice 10: There's no doubt it will be quite different

[0:44:55] Voice 10: than what trustees are used to,

[0:44:56] Voice 10: but I think it is quite responsive to what we've heard and takes a new approach for the trust

[0:45:02] Voice 10: so we're looking forward to unveiling that at our trust programs committee on May 3rd

[0:45:07] Voice 10: and with that it's our hope that trustee Patrick and or vice chair Patrick and vice chair Fast

[0:45:14] Voice 10: can attend that meeting possibly it's from four till seven on the third if you could attend it

[0:45:19] Voice 10: would save us having to represent everything to executive committee at your meeting following that

[0:45:24] Voice 10: which might be beneficial. So if you're available, we'd like to invite you to join Trust Programs

[0:45:29] Voice 10: Committee there. It would also allow us to receive your input early enough to substantively integrate

[0:45:34] Voice 10: and consider it with the other feedback from Trust Programs Committee. We will also be bringing it to

[0:45:39] Voice 10: Executive Committee, but it would be nice to have your early input and not have to re-present the

[0:45:44] Voice 10: full presentation. That said, if it can't be done, we will certainly be happy to come to Executive

[0:45:49] Voice 10: Committee. And with that, I also wanted to let you know about the Trust Programs Committee

[0:45:56] Voice 10: meeting that we had. It was one of those things where you expect it would really be a short and

[0:46:00] Voice 10: efficient meeting to allocate some funding out for Secretariat Services. There were five

[0:46:06] Voice 10: application, it's not an application process, but five delegations who indicated that their

[0:46:11] Voice 10: organizations would like some support with Secretariat Services. And the meeting took

[0:46:16] Voice 10: It took four hours, I think, and concluded with no outcome that there was no funding allocated and instead raised some real issues or concerns around the program itself and the potential or concerns about conflict of interest for members of trust programs committee who participate in the cooperation groups, allocating funding to those groups, and in particular where a trustee sits on the steering committee.

[0:46:44] Voice 10: and so I think there's they've asked for a legal opinion around that and I think we'll really have

[0:46:48] Voice 10: to take a here I haven't yet put that request in but I'll do so shortly and then we'll have to look

[0:46:52] Voice 10: at the program and see if it's able to work as intended through a committee like trust programs

[0:46:57] Voice 10: committee or whether decisions need to be made by council where there's a larger quorum and we'll

[0:47:03] Voice 10: just let you know so there was that that was a difficult meeting I would say and also an outcome

[0:47:10] Voice 10: An outcome of that meeting was a request for Trust Area Services to, there was a resolution of the committee to ask us to quantify the staff time that's gone into the policy statement project.

[0:47:20] Voice 10: So we'll be putting that together as well to inform the committee about the effort in the last quarter that's gone in there.

[0:47:25] Voice 10: But I was clear with the committee that at this point in time, Trust Area Services is not doing time tracking.

[0:47:30] Voice 10: It is something I would like to bring to the team, but we just, we're so busy doing, we haven't had time to sit back and really look at our systems and structures.

[0:47:37] Voice 10: But I'm very hopeful we'll get to that in a few months.

[0:47:41] Voice 10: Um, so those are the highlights for now. Um, certainly a lot going on. We'll talk about the

[0:47:45] Voice 10: Bowen insert today. Um, the other, the other provincial insert is often with the province

[0:47:50] Voice 10: and, um, we're just very pleased to have, um, a transition coming in communications. I really

[0:47:54] Voice 10: want to thank, um, Erin Coulson for her work with our team yesterday, a management team received a

[0:48:00] Voice 10: corporate identity guide that we'll be rolling out to all staff to really help guide them in

[0:48:04] Voice 10: terms of language and grammar and look and feel of publications. So we're, yeah, we're really

[0:48:09] Voice 10: getting some of these foundational pieces in place for trust area services happy to take questions

[0:48:18] Trustee Luckham (probable): any questions for the director remind me what the deadline is for the um for the submissions

[0:48:26] Trustee Luckham (probable): on the web page uh

[0:48:29] Voice 10: we've asked no later than the 19th um so i tried to give i tried my best to

[0:48:33] Voice 10: give trustees two weekends sooner is better obviously um yeah yeah it's

[0:48:39] Voice 2: looking good uh

[0:48:41] Trustee Luckham (probable): uh vice chair rogers um

[0:48:44] Trustee Rogers: i just have two comments um one is you're not likely to hear from me on

[0:48:51] Trustee Rogers: the website but that's because i feel totally uh uh unskilled at looking at and devising those

[0:48:57] Trustee Rogers: things i don't have that kind of brain um so um i did take a glance at it and thought

[0:49:04] Trustee Rogers: what am i going to tell them um which is probably nothing so um so that that might be some of what

[0:49:11] Trustee Rogers: you're bumping into is people there are more there are some people like that out there um

[0:49:16] Trustee Rogers: whereas there's lots of other people that that are communications folks and have those kind of brains

[0:49:23] Trustee Rogers: um thank you for your report on the trust programs committee um it's probably one of the most

[0:49:30] Trustee Rogers: frustrating meetings i've spent to trust in the in my six and a half years on the trust um because

[0:49:36] Trustee Rogers: to spend twelve thousand dollars we spent we're probably going to spend more than that on a legal

[0:49:41] Trustee Rogers: opinion. And I'm, it's, it's, it's, I was surprised where we went with that conversation.

[0:49:50] Trustee Rogers: So one thing was clear was, I think we need to build some more. I think everybody's,

[0:49:58] Trustee Rogers: I think what we found is the secretary program is turning out to be a success in the sense that

[0:50:03] Trustee Rogers: it's popular um and it works in in a number of different ways uh because it creates relationships

[0:50:11] Trustee Rogers: it it it provides some some foundation going forward um and it looks but we're going to have

[0:50:19] Trustee Rogers: to build some more structure around it uh i thought we'd done that when we created the policy

[0:50:25] Trustee Rogers: um and it would have worked for me in terms of doing that but apparently there needs to be some

[0:50:30] Trustee Rogers: more structure around it and i think that's one of the the the that's what happened i guess is

[0:50:37] Trustee Rogers: that for some trustees there just wasn't enough clarity for them i mean i was pretty clear that

[0:50:44] Trustee Rogers: i could have moved forward but um anyway so thank you for your patience during that four-hour meeting

[0:50:51] Trustee Rogers: um so that's all i really wanted to say about that thing thank

[0:50:58] Trustee Luckham (probable): you uh dan anybody else okay um

[0:51:05] Trustee Luckham (probable): Yeah. I'll maybe ask a question offline about, I'll just maybe paraphrase it. So does the company

[0:51:14] Trustee Luckham (probable): that's involved in the website understand what the problem is and have the resources to deal

[0:51:19] Trustee Luckham (probable): with these technical issues? Because technical issues on a project like this at this late point

[0:51:25] Trustee Luckham (probable): in time may become insurmountable. And that is probably a concern that you have. Do you want to

[0:51:35] Trustee Luckham (probable): speak to that at all or would you rather talk

[0:51:37] Trustee Luckham (probable): about it offline no

[0:51:38] Voice 10: i believe they can fix the

[0:51:40] Voice 10: issues certainly um and it's funny it's a little bit like playing whack-a-mole we'll fix one thing

[0:51:44] Voice 10: and then something else seems to break so yes i believe it can be done um for us it's really

[0:51:49] Voice 3: getting them

[0:51:50] Voice 10: it's getting um getting us as a client made a priority is and we're continuing

[0:51:55] Voice 10: to assert that um priority um and that we're driving towards a launch date that we'd like

[0:52:00] Voice 10: like to see happen. So I do have confidence it can be resolved. We're certainly pushing to make

[0:52:06] Voice 10: sure that it happens on time. And yeah, so we're working hard. But that said, I want to launch it

[0:52:12] Voice 10: working and being perfect. I don't want to launch and then have something not functioning for the

[0:52:16] Voice 10: public. So I'm not going to push it out there more quickly when it's, you know, it is frustrating to

[0:52:21] Voice 10: constantly be dual posting to both sites. And it's frustrating personally for me to constantly

[0:52:25] Voice 10: be carrying the project um but uh we are going to make sure it's right um we're as a chair that

[0:52:31] Voice 10: comes constantly encouraging me to not go for perfect and we're not going for that but i am

[0:52:35] Voice 10: going for working so uh i have hope we'll get there but i just don't want i just want to make

[0:52:40] Voice 10: you aware that it is not a certainty that we'll be ready on time um the other challenge we're

[0:52:45] Voice 10: facing right now is they'd like to freeze the site for five days and we can't do that with our

[0:52:50] Voice 10: constant rotating agendas so we're negotiating right now to bring that down to maybe more like

[0:52:55] Voice 10: two days and figure out how to do that in terms of actual transfer so those those issues remain

[0:53:00] Voice 10: live and I will keep you up to date through my email if anything does change.

[0:53:06] Trustee Luckham (probable): Okay thank you I

[0:53:08] Trustee Luckham (probable): don't want to belabor this too much but Vice Chair Fast and then Patrick.

[0:53:11] Trustee Fast: Just a note of encouragement

[0:53:13] Trustee Fast: I have looked at the website I know the date was April 19th so I'll try and get my comments in

[0:53:18] Trustee Fast: before that but I'm just really encouraged by how new different fresh and useful it is especially

[0:53:26] Trustee Fast: especially when looked at on a little screen like this,

[0:53:29] Trustee Fast: which is the way most people look at things these days.

[0:53:31] Trustee Fast: So I'm really pleased and I would encourage you

[0:53:35] Trustee Fast: to continue on with that great project.

[0:53:40] Trustee Fast: Thank you.

[0:53:41] Voice 10: Just to respond, I would say,

[0:53:43] Voice 10: if anything you're going to take a look at,

[0:53:44] Voice 10: please take a look at your trustee corner page

[0:53:45] Voice 10: and consider if there's anything you'd like

[0:53:47] Voice 10: to particularly share with your community

[0:53:49] Voice 10: from your perspective.

[0:53:51] Voice 10: That would be one place to pay some attention.

[0:53:53] Trustee Luckham (probable): Okay, thank you.

[0:53:54] Trustee Luckham (probable): Vice Chair Patrick.

[0:53:56] Trustee Patrick: just uh in the communication that we just discussed earlier with the with the david

[0:54:00] Trustee Patrick: marler is that it probably would be a good idea to mention the website in relationship to inquiries

[0:54:05] Trustee Patrick: and so forth as it's coming because otherwise it's going to

[0:54:08] Trustee Patrick: be another announcement that uh

[0:54:10] Trustee Patrick: will be led to the community yes

[0:54:15] Voice 10: but you're suggesting just sort of as a teaser

[0:54:17] Voice 10: at

[0:54:17] Trustee Patrick: least it's mentioned so that it's not a surprise i think that the more people are

[0:54:23] Trustee Patrick: expecting things these days that will help okay thank you okay

[0:54:32] Trustee Luckham (probable): thank you um and i'll just note

[0:54:35] Trustee Luckham (probable): that i shared dan rogers uh perspective on the tpc meeting and uh hopefully we can resolve this

[0:54:45] Trustee Luckham (probable): this. Let us continue on from your commitment for the work before your team. Very much appreciated.

[0:54:59] Trustee Fast: Thank you. Do

[0:55:03] Trustee Luckham (probable): you have a director's report? No, you've done that. So you're good now?

[0:55:07] Trustee Luckham (probable): Okay. Yes, thank you. So let us go to trust local trust committee chair reports to opportunity

[0:55:14] Trustee Luckham (probable): opportunity for vice chairs to report out on what's happening at your local trust committees

[0:55:18] Trustee Luckham (probable): and I think I'm going to begin at the top right left of my screen which is like

[0:55:23] Trustee Luckham (probable): sorry

[0:55:25] Trustee Fast: we couldn't hear

[0:55:28] Trustee Fast: did you say

[0:55:29] Trustee Luckham (probable): my name oh

[0:55:31] Trustee Fast: oh with me I keep I'm losing your sound okay thank you um

[0:55:37] Trustee Fast: I will start with uh Hornby because I didn't report on them because there was so much

[0:55:42] Trustee Fast: the last time that we reported this way and so I'd just like to now it's gone um

[0:55:55] Trustee Fast: I just like to say we also as well as the First Nations loved ones being

[0:56:04] Trustee Fast: unearthed at the site on the beach the construction site we also received a

[0:56:13] Trustee Fast: report from the APC about the fines and the number of potential enforcement options that were

[0:56:25] Trustee Fast: on the long list of our bylaw enforcement notification bylaw. And so we got good

[0:56:33] Trustee Fast: feedback from them and it all looks okay from them. In fact, they proposed raising some fines.

[0:56:41] Trustee Fast: There's a 50 50 site campsite beginning a rezoning process. This is a long running business and so staff are beginning to collect the info.

[0:56:54] Trustee Fast: Minimum average lot area amendment and a good meeting. So I just wanted to report that about Hornby.

[0:57:02] Trustee Fast: be um gambier uh no doubt um trustee rogers will want to add something here but uh the real estate

[0:57:10] Trustee Fast: market is beyond hot is what we heard from gambier specifically i don't know about keats

[0:57:15] Trustee Fast: um applicants are uh we had an applicant asking us as the ltc uh what we want them to do so there's a

[0:57:24] Trustee Fast: a misunderstanding about the role of the ltc and uh um i think it would be good to send um

[0:57:32] Trustee Fast: some sort of document out here's something we sent from Bowen it's called development permits

[0:57:39] Trustee Fast: tip before beginning your project check if you need a development permit so we might want to

[0:57:44] Trustee Fast: put out something like this in association with the messages that we talked about earlier

[0:57:52] Trustee Fast: we talked about the OCP review with staff the Gambier dock now there's a second application

[0:58:01] Trustee Fast: for the barge area beside the Gambier dock that's a concern and we referred

[0:58:07] Trustee Fast: the Keats shoreline protection project as an early referral to First Nations a

[0:58:13] Trustee Fast: couple of letters to write thank you Dan yes you're right and I wanted to say on

[0:58:20] Trustee Fast: Bowen here we met with MP Patrick Wyler and a very personable fellow I spoke

[0:58:26] Trustee Fast: spoke about the islands trust just mentioning and uh and about species at risk and some of the

[0:58:31] Trustee Fast: things we're doing and um but he might be someone we would want to meet with as executive committee

[0:58:37] Trustee Fast: at some point um we uh received an update from um well sorry i won't do that we had a big meeting on

[0:58:50] Trustee Fast: yes uh monday uh two meetings actually um we're working on our strategic plan on bowen and um

[0:58:57] Trustee Fast: We're, we approved our joint minutes that from our executive committee and municipality meeting, and they did correct your wording, Trustee Luckham, Chair Luckham, they took the wording from the recording.

[0:59:14] Trustee Fast: so you did say that you were waiting for input we would certainly consider input

[0:59:21] Trustee Fast: from suggestions from Bowen Island municipality or something anyway I'm

[0:59:26] Trustee Fast: sure we'll get those minutes it looks good to me we took a DVP a development

[0:59:33] Trustee Fast: variance permit about a beach access and I can see some heads rolling so I'll

[0:59:39] Trustee Fast: just move on very quickly here. I'm

[0:59:42] Trustee Rogers: sorry, I have a stiff neck. That's why I was doing

[0:59:45] Trustee Rogers: that. I wasn't

[0:59:45] Trustee Rogers: doing that. I'm sorry. Okay,

[0:59:47] Trustee Fast: thank you. That helps because I'm never sure how much information to put

[0:59:52] Trustee Fast: into these bits, but I think these are relevant to other islands. I'm always surprised that beach

[0:59:57] Trustee Fast: access points, public access.

[1:00:00] Trustee Fast: to beaches is a huge issue on Bowen and it seems to be a small issue on some of the other islands

[1:00:05] Trustee Fast: which surprises me. I included the Truth Beyond Reconciliation report from our last

[1:00:19] Trustee Fast: Trust Council agenda in the information items along with six other items from Islands Trust

[1:00:26] Trustee Fast: so I'm making sure that there's a good flow of information from the Islands Trust into the

[1:00:31] Trustee Fast: municipal info items and let me know if you'd prefer some of this information come that way

[1:00:38] Trustee Fast: to executive committee we could flow it into the information items attached to these agendas if

[1:00:43] Trustee Fast: you prefer. Letters in the undercurrent, I've been forwarding those directly out to EC as photos that

[1:00:52] Trustee Fast: I take with my because I think it's hard for staff during COVID to get the regular subscriptions and

[1:00:59] Trustee Fast: access to photocopy machines and things like that. And I just wanted to let you know that

[1:01:08] Trustee Fast: Heather in the northern area region has put together a chart showing staff allocations

[1:01:17] Trustee Fast: and it's a very useful chart and when I see it on my desktop I will or my area here oh here it is

[1:01:24] Trustee Fast: show it to you so it's just allowing us all to uh see what's the priority and who's working on what

[1:01:31] Trustee Fast: and uh approximate start dates and estimated completion times so this is really helpful for

[1:01:37] Trustee Fast: me as a vice chair in northern area and uh that's my update thank you super

[1:01:45] Trustee Luckham (probable): thank you vice chair

[1:01:46] Trustee Luckham (probable): fast for your work um let me go to dan rogers um in this same house down the vicinity but you're

[1:01:56] Trustee Luckham (probable): southern gulf islands thanks um

[1:01:58] Trustee Rogers: so a few things one is uh just just one further thing thanks to

[1:02:04] Trustee Rogers: the report that uh vice chair fast about the gambier just one thing i'll add is that um

[1:02:10] Trustee Rogers: is that we took another step forward to finally completing the rar uh the eternal rar project

[1:02:16] Trustee Rogers: and i think we were going to public hearing on the last uh few associated islands very soon

[1:02:25] Trustee Rogers: and maybe even at our next meeting,

[1:02:27] Trustee Rogers: I'm not sure, I can't recall when,

[1:02:29] Trustee Rogers: but we're going to, so we're almost done

[1:02:31] Trustee Rogers: and we can take it off our list.

[1:02:36] Trustee Rogers: So that's sort of that updated the,

[1:02:38] Trustee Rogers: I won't, we had a long,

[1:02:41] Trustee Rogers: it was actually a longer meeting,

[1:02:42] Trustee Rogers: but that's because it was a difficult,

[1:02:44] Trustee Rogers: there was a difficult situation

[1:02:46] Trustee Rogers: that the Vice Chair Fass talked about

[1:02:48] Trustee Rogers: where the applicant was trying to tell us

[1:02:52] Trustee Rogers: get us to tell them what it would take for them

[1:02:56] Trustee Rogers: to get their application approved.

[1:02:58] Trustee Rogers: And that's always a challenging scenario to get into

[1:03:02] Trustee Rogers: where we're trying to tell them how to run their application

[1:03:05] Trustee Rogers: as opposed to simply making decisions.

[1:03:11] Trustee Rogers: We've already talked about the TPC meeting.

[1:03:14] Trustee Rogers: We did defer all of the decisions around the secretariat

[1:03:19] Trustee Rogers: until May 14th, which was a bit challenging

[1:03:21] Trustee Rogers: because there was a Howe Sound Forum before then,

[1:03:25] Trustee Rogers: and that's like five days before the Bain Sound Forum.

[1:03:27] Trustee Rogers: But anyway, that was the decision that was taken.

[1:03:32] Trustee Rogers: I will tell you a bit about just the flag for the CAO,

[1:03:38] Trustee Rogers: in case you hear about it, on Main Island.

[1:03:41] Trustee Rogers: There is a bit of a back and forth related to a dock construction

[1:03:45] Trustee Rogers: by the CRD on main Island that raises his head

[1:03:51] Trustee Rogers: about once every week or 10 days.

[1:03:53] Trustee Rogers: And I don't know if that will ever come to you

[1:03:57] Trustee Rogers: or land on your desk,

[1:03:58] Trustee Rogers: but there is a bit of pushback from trustees

[1:04:01] Trustee Rogers: about this project that we gave a development permit for

[1:04:05] Trustee Rogers: in that it's felt by some that the work that's being done

[1:04:10] Trustee Rogers: is not up to the type of environmental standards

[1:04:13] Trustee Rogers: standards that are required by the development permit

[1:04:16] Trustee Rogers: that was granted.

[1:04:19] Trustee Rogers: So, and I'm going on main Island,

[1:04:21] Trustee Rogers: we have a community information meeting

[1:04:23] Trustee Rogers: on the affordable housing project and a special meeting

[1:04:26] Trustee Rogers: in about 10 days.

[1:04:27] Trustee Rogers: So that could be interesting.

[1:04:31] Trustee Rogers: Galeano was a very long meeting on Monday.

[1:04:37] Trustee Rogers: It was a long town hall.

[1:04:40] Trustee Rogers: we have we have three potentially four very large applications on galliano and um each time one of

[1:04:50] Trustee Rogers: them comes forward it turns into a fairly lengthy meeting because there is such a deep community

[1:04:57] Trustee Rogers: engagement we had close to 50 people on attending the meeting this was this week was the crystal

[1:05:06] Trustee Rogers: mountain uh application which involves the the conservancy and uh and it's a um a spiritual

[1:05:16] Trustee Rogers: slash yoga retreat retreat area on what's the zone to forestry lot it's been on the the books of

[1:05:23] Trustee Rogers: of uh the galleon ltc for years and years and we're now moving to a cim on that which should

[1:05:33] Trustee Rogers: be interesting but we had a lengthy town hall where people spoke even being limited to three

[1:05:40] Trustee Rogers: minutes each they they spoke for quite some time it's very it attracts a lot of attention uh as

[1:05:46] Trustee Rogers: well a second affordable housing project appeared on our was presented to us there's a second

[1:05:51] Trustee Rogers: application that's been filed um uh it's uh in relation to a property that the chair will

[1:05:58] Trustee Rogers: remember it's called galliano green um there's a brand new application related to that space

[1:06:04] Trustee Rogers: um completely different than the last app the last application it's going to be a rental project much

[1:06:11] Trustee Rogers: like more traditional rental project at least that's the proposal it wasn't on our agenda but

[1:06:16] Trustee Rogers: we had a delegation coming and talking to us about it so we now have the two large um uh the two

[1:06:24] Trustee Rogers: affordable housing projects on galliano which you know that will take up a fair amount of planner

[1:06:29] Trustee Rogers: time as well there is also a fourth matter out there on galliano where there is a uh an individual

[1:06:37] Trustee Rogers: also the chair may know whose name is um mr de winnitz who owns a number of forest lots

[1:06:45] Trustee Rogers: thoughts and he's now uh coming forward and make and he's made he's done this before but he's come

[1:06:53] Trustee Rogers: forward with a proposal to uh donate a number of them in return for something from the local trust

[1:07:00] Trustee Rogers: committee which will again attract a lot of attention on the island for those who um uh

[1:07:06] Trustee Rogers: have various points of view so all of that is going on galliano uh as well as our um our project

[1:07:14] Trustee Rogers: work uh surrounding uh the water and um uh and housing affordability so i'm guessing those

[1:07:22] Trustee Rogers: applications will take much of our energy over the next 18 months as we finish out this term

[1:07:28] Trustee Rogers: um uh so anyway it was it was a i would call it a good meeting but we didn't finish until about

[1:07:34] Trustee Rogers: quarter after six um which is a very long time from 12 30 so i want to commend the staff for

[1:07:41] Trustee Rogers: sticking in there with us throughout that. It was much longer than we had anticipated.

[1:07:49] Trustee Rogers: I'm just going to give you a flag. Tomorrow I have Gabriola,

[1:07:54] Trustee Rogers: and what's notable about Gabriola tomorrow is there is, if you haven't seen it, there is

[1:08:00] Trustee Rogers: an extensive, probably 140-page report from the housing working group from Gabriola,

[1:08:09] Trustee Rogers: which was done for the most part on a volunteer basis and it is a um a detailed review of community

[1:08:19] Trustee Rogers: input on on what housing solutions as combined with biodiversity and water um uh um protection

[1:08:29] Trustee Rogers: and how we go about doing it and i flag it not only because it's a very good piece of work

[1:08:36] Trustee Rogers: because it is, and very professional, I might say. And I'm not a professional in those areas,

[1:08:45] Trustee Rogers: but it was very professional from my point of view. But because it was done by the working

[1:08:53] Trustee Rogers: group, referred to the Housing Advisory Commission, and now it's coming to the LTC,

[1:08:59] Trustee Rogers: see is there are a and endorsed by the planning housing commission um is because there are

[1:09:08] Trustee Rogers: substantive asks in there um big asks from the trust to try and help them move their work forward

[1:09:17] Trustee Rogers: including for example uh the creation of a permanent housing commission to monitor all

[1:09:24] Trustee Rogers: of the recommendations which would be staffed by a permanent staff person um so it's it's an

[1:09:32] Trustee Rogers: interest it's an ask that is sort of outside of anything i have seen at the trust and i'm not

[1:09:38] Trustee Rogers: clear i'll find out tomorrow whether that ask is related to the trust as a whole or related to

[1:09:43] Trustee Rogers: related to just gabriella but it's a it's a um it's quite a piece of work uh quite a a a

[1:09:51] Trustee Rogers: a professional piece of work and there as I said there are a number of asks that I have no

[1:09:59] Trustee Rogers: yet current idea of how we could ever accommodate that in our current

[1:10:04] Trustee Rogers: structure and staffing and formatting given everything else that's going on

[1:10:09] Trustee Rogers: so just just so you're aware I'm not quite sure what's going to come out of that discussion at

[1:10:14] Trustee Rogers: local trust committee but I'm guessing given how much work they put into that

[1:10:20] Trustee Rogers: into that that that report there and I have had some communication from them that there are going

[1:10:29] Trustee Rogers: to be there's going to be some substantial asks coming forward and you know the the the irony is

[1:10:37] Trustee Rogers: or I guess it's not an irony but the the reality is is that they watched them do all this work

[1:10:42] Trustee Rogers: and then trust council sort of provided quite rightly in my view of substantial funding to

[1:10:50] Trustee Rogers: to Salt Spring community to do their work

[1:10:52] Trustee Rogers: and they're going, well, what about us?

[1:10:55] Trustee Rogers: So anyway, that's just the dynamic that's playing out

[1:10:58] Trustee Rogers: and you'll hear more about it

[1:10:59] Trustee Rogers: after we have our local community.

[1:11:02] Trustee Rogers: Oh, that will undoubtedly be the...

[1:11:06] Trustee Rogers: Okay, I think that's my report.

[1:11:09] Trustee Rogers: Sorry to be so long.

[1:11:10] Trustee Luckham (probable): Thank you, Dan.

[1:11:13] Trustee Luckham (probable): Exciting things going on out there.

[1:11:16] Trustee Luckham (probable): Let's go to Vice Chair Fast or Patrick.

[1:11:19] Trustee Luckham (probable): I've done that twice now.

[1:11:20] Trustee Luckham (probable): Vice Chair Patrick, over to you.

[1:11:22] Trustee Luckham (probable): sorry

[1:11:23] Trustee Patrick: we do have different names um normally i have my hair tied back but you know today it's

[1:11:30] Trustee Patrick: wild um i just wanted to touch on the yes the report the if you haven't read the gabriella

[1:11:37] Trustee Patrick: report you should it's a it's a superb piece of work it's actually um one of the conversations

[1:11:44] Trustee Patrick: of where things could go it will service salt spring immensely it's uh it's it's there are

[1:11:49] Trustee Patrick: are some things on salt spring that are a bit different, but not, uh, not dramatic. Um, and,

[1:11:55] Trustee Patrick: um, um, and I think some of the asks are very similar to salt spring. And I think the conversation

[1:12:02] Trustee Patrick: should be in a broader way as to, uh, how to resolve or how to move forward on the next steps.

[1:12:07] Trustee Patrick: And I'm hoping that the, the, the two islands that are, and there's others facing similar

[1:12:13] Trustee Patrick: situations. So, um, more to come on those conversations and how, how we have that

[1:12:18] Trustee Patrick: that conversation um and how to resolve that conversation um nothing's easy but there are some

[1:12:24] Trustee Patrick: possibilities um i just wanted to start with the uh the trust council or the trust area-wide

[1:12:32] Trustee Patrick: freshwater strategy meeting last week i thought that was really good there was a couple of

[1:12:36] Trustee Patrick: important moments in the meeting again have having that diversity of people around the table and

[1:12:43] Trustee Patrick: listening to new voices that we're you know not used to is so healthy and so good

[1:12:49] Trustee Patrick: one person brought up in the middle of the conversation was the equity issue

[1:12:53] Trustee Patrick: and you know dealing with that head-on with water that you know as we create things and deal with

[1:12:58] Trustee Patrick: them to make sure we're dealing in an equitable way that we're not just providing water to those

[1:13:02] Trustee Patrick: who have it we have to always think of who doesn't and so forth so it was um i thought it was a very

[1:13:07] Trustee Patrick: very good meeting. And, and while I know we will always have a resourcing question, it is meant to

[1:13:13] Trustee Patrick: be like a 10 year plan. So some things will be aspirational and beyond our ability to fund it

[1:13:19] Trustee Patrick: now, but it's meant to bring us somewhere down the road. So excellent work. And I'm glad we're

[1:13:24] Trustee Patrick: taking that that effort. It's been it's been good. And it's already yielding closer conversations

[1:13:29] Trustee Patrick: with some of the people outside our circle, you know, like, a Flynn row person gave me a call the

[1:13:35] Trustee Patrick: the other day about something, you know, so it's creating, you know, relationships that we should

[1:13:42] Trustee Patrick: have. So it's good. There was one issue with North Pender, we didn't have a meeting, but

[1:13:52] Trustee Patrick: Trustee Morrison had requested a meeting with the AAPC who had produced a very sort of like

[1:13:58] Trustee Patrick: the Gabriela report, a very lengthy detailed report of what could be done on North Pender

[1:14:02] Trustee Patrick: or in regards to uh agriculture um and it's um and so she had asked for a meeting with them on

[1:14:11] Trustee Patrick: their report uh they thought it would be kind to invite the other trustees and suddenly we're in a

[1:14:16] Trustee Patrick: big conversation of one you can't have an aapc meeting without it being public two you can't

[1:14:20] Trustee Patrick: have the trustees all at that meeting without it being but so we ended up with a a diverse

[1:14:25] Trustee Patrick: conversation i think it frustrated the local trustees to think that gosh can't we just have

[1:14:28] Trustee Patrick: a meeting um and it ended up with deb just uh meeting with um uh just one or two members of

[1:14:35] Trustee Patrick: the aapc and and and so forth but uh we it was resolved um uh april 9th we had a south pender

[1:14:43] Trustee Patrick: uh special meeting on a sort of priority list where to next um we weren't entirely sure where

[1:14:52] Trustee Patrick: things were going to go the trust both trustees had very distinct uh written descriptions of where

[1:14:57] Trustee Patrick: they wanted to go next but at the end of the day it was it was a long discussion but i think it was

[1:15:02] Trustee Patrick: a good discussion they ended up in more of a general sense but they did load up the aapc

[1:15:08] Trustee Patrick: with lots of their apc with a series of questions that they wanted answers back by may um thetis

[1:15:18] Trustee Patrick: Thetis. Well, Vice Chair Rogers, Thetis beat you on the RAR. They finally progressed it

[1:15:27] Trustee Patrick: just yesterday, the third reading, and we'll see it here at EC. So they are no longer the last

[1:15:37] Trustee Patrick: ones in the trust here to deal with RAR. So that was the big item to get off the table.

[1:15:44] Trustee Patrick: um really a healthy conversation on sort of the priority lists and where to next i think um uh

[1:15:51] Trustee Patrick: regional planning manager heather cower is doing a really good job of um helping thetis frame that

[1:15:59] Trustee Patrick: conversation um i see south pender i think there's two areas on sort of this coastal

[1:16:05] Trustee Patrick: shoreline protection and just diving so deep into the questions of what is it you're trying to do

[1:16:11] Trustee Patrick: um you know because it just sounds like oh i want a shoreline dpa but then i'm expecting that

[1:16:17] Trustee Patrick: shoreline dpa to do this and this and this and this and this and it's like well let's not talk

[1:16:21] Trustee Patrick: about the tool yet what is it you're trying to do tough conversations i thought it was a good

[1:16:27] Trustee Patrick: conversation yesterday with thetis um they uh they had already put the coastal shoreline project as a

[1:16:34] Trustee Patrick: priority list but they're going to i'm using a new term lingering in the pre-planning phase

[1:16:41] Trustee Patrick: that's a healthy place to linger um and uh and that's what they're going to do they're basically

[1:16:47] Trustee Patrick: collecting more information the conversation sort of yielded we need information to really

[1:16:52] Trustee Patrick: think about that so they were able to specifically ask for some some asks and staff will be able to

[1:16:57] Trustee Patrick: do that and so um i'm i'm glad to see the conversations coming and as a result it is

[1:17:04] Trustee Patrick: allowing us to really look at the other islands what's south pender up to what are they

[1:17:08] Trustee Patrick: they're thinking about and how can we work together?

[1:17:11] Trustee Patrick: And I know Robert Kojima has already reached out

[1:17:13] Trustee Patrick: to Heather Coward to see how can Thetis and South Pender,

[1:17:16] Trustee Patrick: you know, kind of come together a bit on their thoughts

[1:17:19] Trustee Patrick: of the shoreline coastal work and is it the same

[1:17:23] Trustee Patrick: or is there different questions and so forth?

[1:17:25] Trustee Patrick: So I think we're making progress, it's good,

[1:17:29] Trustee Patrick: but linger in the pre-planning days,

[1:17:32] Trustee Patrick: my new cash rate and that's all I've got.

[1:17:39] Trustee Luckham (probable): Thank you, Chair Patrick, and thank you for letting us linger on CEDIS. Certainly,

[1:17:46] Trustee Luckham (probable): as you indicated, it's a really good investment of our energies.

[1:17:53] Trustee Luckham (probable): So from my part to the world here, there hasn't been a lot of meetings since our last

[1:18:00] Trustee Luckham (probable): Executive Committee, Trust Programs Committee, was last week. And indeed,

[1:18:06] Trustee Luckham (probable): there were some challenges there with some late materials coming in and perhaps trustees not

[1:18:13] Trustee Luckham (probable): having investigated that too deeply before we ended up in a conversation and then we seemed

[1:18:18] Trustee Luckham (probable): to get ourselves stalemated which ended up delaying the work and indeed the four hours

[1:18:28] Trustee Luckham (probable): seemed to be a good conversation, but not productive, and that was challenging.

[1:18:34] Trustee Luckham (probable): So off from that, I've had a number of Vancouver Island Health Authority and

[1:18:39] Trustee Luckham (probable): minister group conversations with other governments just updating on COVID, and

[1:18:45] Trustee Luckham (probable): there's not really anything significant to report except that they are recognizing that

[1:18:51] Trustee Luckham (probable): there's difficulties with rolling out the vaccines, especially to frontline workers,

[1:18:54] Trustee Luckham (probable): but it continues on as best as possible and of course the urging is to stay at home and be safe

[1:19:04] Trustee Luckham (probable): in all circumstances these I think 50% of the cases now are the new variant and indeed the

[1:19:13] Trustee Luckham (probable): numbers of people that are in ICUs across the province is significant and overwhelming it's

[1:19:21] Trustee Luckham (probable): amazing that they're still managing to schedule surgeries and conduct those activities. I

[1:19:26] Trustee Luckham (probable): understand that major portions of hospitals have been reconfigured into ICUs to accommodate the

[1:19:33] Trustee Luckham (probable): volume that they are experiencing and a couple more outbreaks in places. So we'll see how this

[1:19:40] Trustee Luckham (probable): this unfolds. Again, thank you for Thetis. There was something

[1:19:51] Trustee Luckham (probable): else I was going to report on here, but it's not on my notes

[1:19:55] Trustee Luckham (probable): for some reason. So anyway, I guess next week, we've got

[1:19:58] Trustee Luckham (probable): Billionaires from Chelsea as a group here, Housetown Forum is

[1:20:01] Trustee Luckham (probable): coming up and then the following is the City and Salt Spring

[1:20:03] Trustee Luckham (probable): Island coming up. And so that's be certainly a big busy

[1:20:09] Trustee Luckham (probable): beginning or end of April. So I don't have anything further to report at this time and so I'll now

[1:20:19] Trustee Luckham (probable): move on to asking, oh Dan Rodgers you have a question?

[1:20:22] Trustee Rogers: Sorry I forgot something if I could

[1:20:25] Trustee Rogers: have some liberty to just talk about something else. Did you

[1:20:29] Trustee Luckham (probable): use up your allocation? I did but

[1:20:32] Trustee Rogers: but I feel like I'm using your allocation now because I wanted to just touch briefly on the

[1:20:38] Trustee Rogers: the short-term rental group that I am joining uh and uh just to say two things one is it is

[1:20:48] Trustee Rogers: the meeting is at exactly the same time as the Belenius Queen Chelsea meeting um and but I so I

[1:20:55] Trustee Rogers: if there I'm going to choose to go to the STR meeting so just so you know that um it's just

[1:21:02] Trustee Rogers: that's the way it worked out I only have one meeting next week and it was at exactly the same

[1:21:06] Trustee Rogers: in time um so from 11 to 12 30 or whatever so i'll try and join if we finish the second thing

[1:21:13] Trustee Rogers: is i did send out a document to all of you um asking for your input on on on on issues around

[1:21:23] Trustee Rogers: short-term rentals they just ask a series of questions i just so if you have a chance to

[1:21:28] Trustee Rogers: just drop me a note that'd be great um so that i can complete that send it off to them and start

[1:21:34] Trustee Rogers: start this on a hopefully a productive note so thanks a lot sorry about that

[1:21:41] Trustee Luckham (probable): no that's terrific thanks Dan you'll enjoy being engaged with that group they're really

[1:21:46] Trustee Luckham (probable): uh proactive on uh looking at some solutions there so that'll be good I'm just noting my

[1:21:54] Trustee Luckham (probable): battery is telling me it's going to die in a minute which means it's not plugged in so I'll

[1:21:58] Trustee Luckham (probable): figure that out um i'll just go to the honest trust conservancy liaison uh uh update uh vice

[1:22:06] Trustee Luckham (probable): chair fast do you have anything there not

[1:22:08] Trustee Fast: that i haven't reported in an earlier meeting thank you

[1:22:12] Trustee Luckham (probable): okay super so everybody um how about we uh have a five minute break here at 10 23 and come back

[1:22:20] Trustee Luckham (probable): at let's just say 10 30 we'll come back and then we'll continue on with bylaws for approval and

[1:22:24] Trustee Luckham (probable): consideration and uh and the other correspondence items and the like so let's come back at 10 30.

[1:22:32] Trustee Luckham (probable): is that all right now lori can you put up a little sign that says we're recess or five

[1:22:36] Trustee Luckham (probable): till 10 30. thank you everybody thank you

[1:31:09] Trustee Luckham (probable): everybody back online here okay

[1:31:25] Voice 4: so

[1:31:33] Trustee Luckham (probable): let us uh uh begin again uh thank you everybody for sticking

[1:31:37] Trustee Luckham (probable): with the executive committee meeting here today meeting in the coast salish across

[1:31:41] Trustee Luckham (probable): coast salish territory pleasure to be here we have uh uh completed our follow-up action list

[1:31:49] Trustee Luckham (probable): and updates are now moving into bylaws for approval and consideration the first item we

[1:31:54] Trustee Luckham (probable): have here today is 5.1 south pander island local trust committee bylaws number 119

[1:32:01] Trustee Luckham (probable): and 120 ocp and lub amendments um uh vice chair patrick do you want to introduce these and we can

[1:32:12] Trustee Luckham (probable): seek staff support as necessary and uh and i'll ask you to make some motions when you're ready

[1:32:20] Trustee Luckham (probable): Yeah,

[1:32:21] Trustee Patrick: so these two bylaws are following up on the original bylaw that, not the original, but the previous bylaw that the trustees put in place to sort of put a moratorium on short-term vacation rentals.

[1:32:39] Trustee Patrick: south pender was one of those islands where it was outright allowed through as a home-based business

[1:32:44] Trustee Patrick: so this is the next iteration to return the short-term vacation rentals now as a tup

[1:32:52] Trustee Patrick: process and guidelines for for that i do want to note in the staff report i just noticed

[1:32:59] Trustee Patrick: just something different some more for david between for the southern gulf island reports

[1:33:05] Trustee Patrick: reports here under public comments the references made that there was no public comment made to the

[1:33:10] Trustee Patrick: executive committee where the ones coming from the northern region referred give numbers of who how

[1:33:15] Trustee Patrick: many public how many people participated in the public hearing so just uh so uh we had there were

[1:33:24] Trustee Patrick: six people that spoke during the public hearing but for South Pender mostly against the proposed

[1:33:33] Trustee Patrick: proposed temporary use permits. The trustees did make a number of changes to the, to amended the

[1:33:42] Trustee Patrick: draft, primarily the guidance, the guidance material for the TUP, including limiting it to a

[1:33:50] Trustee Patrick: number of 10, 10 TUPs that would be considered under the guidelines. And that's what I have.

[1:34:01] Trustee Patrick: I don't know if there's any questions or David did I forget something uh

[1:34:08] Voice 1: no you didn't but I

[1:34:09] Voice 1: did have a question um about that discrepancy is the preference for the executive to have

[1:34:17] Voice 1: information about the public involvement to the local trust committee or would you just rather we

[1:34:22] Voice 1: focus on any comments that have been directed to the executive committee and I'll make sure that

[1:34:28] Voice 1: we're consistent i just want to know which way he prefers to go so yeah

[1:34:35] Voice 3: yeah and

[1:34:38] Voice 1: if there's no

[1:34:38] Voice 1: thoughts we can just make sure we do both and i'll just make sure that's done for all of them

[1:34:47] Trustee Fast: you're you're muted suelen i think it would be great to do both um because i hardly ever see

[1:34:53] Trustee Fast: comments coming to the executive committee from the public um in my term here these

[1:34:59] Trustee Fast: these past couple of years,

[1:35:01] Trustee Fast: but it is helpful to know how much

[1:35:03] Trustee Fast: the community is involved, thank you.

[1:35:07] Trustee Patrick: Yeah, I think that would be my thought as well, David,

[1:35:10] Trustee Patrick: that I think we would see if there was a correspondence

[1:35:13] Trustee Patrick: directly to the executive committee

[1:35:15] Trustee Patrick: in regard to any potential,

[1:35:19] Trustee Patrick: but it would be nice to know sort of the community interest

[1:35:23] Trustee Patrick: at the time of the public hearing,

[1:35:25] Trustee Patrick: because it does give us, you know,

[1:35:26] Trustee Patrick: sometimes you have a public hearing

[1:35:27] Trustee Patrick: and there's zero people speaking,

[1:35:29] Trustee Patrick: speaking and that speaks that speaks volumes it

[1:35:33] Voice 1: does okay thank you I kind of sidetracked

[1:35:36] Voice 1: you there but I'll make sure that that is consistent so thank you for raising that I

[1:35:41] Voice 1: got no nothing further on this particular bylaw referral to you I think it's been presented

[1:35:48] Voice 1: as correctly all

[1:35:51] Trustee Patrick: right I'll move take motions I move that the islands trust executive committee

[1:35:55] Trustee Patrick: approve South Pender Island local trust committee bylaw number 119 cited the South Pender Island

[1:36:01] Trustee Patrick: official community plan bylaw number 107 2011 amendment number one 2020 in accordance with

[1:36:07] Trustee Patrick: section 27 of the islands trust act I

[1:36:10] Trustee Luckham (probable): have a move to secondary vice chair Rogers thank you

[1:36:14] Trustee Luckham (probable): any discussion on the um the motion at the end go ahead just

[1:36:22] Trustee Rogers: have a quick comment it's just

[1:36:23] Trustee Rogers: It's interesting to see, and I think this goes to Chair Patrick, by Chair Patrick's attempt to try and bring the different directions that local trust committees are going in doing this.

[1:36:36] Trustee Rogers: As you know, Galliano just got rid of TUPs for this exact reason, and so there is no consistency, and I think this is an example of that.

[1:36:47] Trustee Rogers: I have no problem with the bylaws.

[1:36:49] Trustee Rogers: I'm not, it's just an observation.

[1:36:59] Trustee Luckham (probable): Okay, thank you.

[1:37:01] Trustee Luckham (probable): Vice Chair Fast, you have a question or comment?

[1:37:03] Trustee Fast: Just a question.

[1:37:04] Trustee Fast: There was information in there that the LIAXN

[1:37:08] Trustee Fast: had been granted an extension for comment.

[1:37:10] Trustee Fast: I'm just wanting to make sure we didn't hear anything else

[1:37:13] Trustee Fast: back from them.

[1:37:15] Trustee Fast: Okay, thank you.

[1:37:18] Trustee Luckham (probable): Okay, very good.

[1:37:19] Trustee Luckham (probable): So if there's no further comments or questions,

[1:37:22] Trustee Luckham (probable): I'll call for the vote.

[1:37:22] Trustee Luckham (probable): All those in favor?

[1:37:25] Trustee Luckham (probable): Any opposed, none opposed?

[1:37:27] Trustee Luckham (probable): That carries.

[1:37:28] Trustee Luckham (probable): Back to you, Laura.

[1:37:29] Trustee Patrick: I move that the Islands Trust Executive Committee

[1:37:31] Trustee Patrick: approve South Pender Island Local Trust Committee

[1:37:34] Trustee Patrick: by-law number 120, cited as South Pender Island

[1:37:36] Trustee Patrick: land use by-law number 114, 2016,

[1:37:39] Trustee Patrick: amendment number one, 2020,

[1:37:41] Trustee Patrick: in accordance with section 27 of the Islands Trust Act.

[1:37:46] Trustee Luckham (probable): Okay, moved.

[1:37:46] Trustee Luckham (probable): Seconder and vice-chair Fass, thank you.

[1:37:50] Trustee Luckham (probable): Any discussion?

[1:37:52] Trustee Luckham (probable): Call for the vote then.

[1:37:54] Trustee Luckham (probable): All those in favor?

[1:37:54] Trustee Luckham (probable): any opposed none opposed so that also carries so thank you very much uh laura for your work there

[1:38:03] Trustee Luckham (probable): so further uh south pender ltc bylaw number 121 uh at 5.2 and i'll turn that back to you again now

[1:38:13] Trustee Luckham (probable): the vice chair patrick yes

[1:38:16] Trustee Patrick: this was a interesting it started with a conversation of alternative

[1:38:19] Trustee Patrick: housing and sort of ended up on our recreational vehicles. Again, South Pender did not have any

[1:38:27] Trustee Patrick: restrictions on use of recreational vehicles or time periods, ended up adopting a bylaw that's

[1:38:36] Trustee Patrick: very similar to Salt Spring by limiting the number of days that recreational vehicles could be used

[1:38:41] Trustee Patrick: on a property um and that's what this one is so it's uh it's you know allows up to 90 days

[1:38:50] Trustee Patrick: for camping in a year and that i think that's the same as salt spring it's i think i believe

[1:38:54] Trustee Patrick: it's 90 days on salt spring as well and so i will make the vote that the motion i move that the

[1:39:03] Trustee Patrick: islands trust executive committee approved south pender island local trust committee bylaw number

[1:39:07] Trustee Patrick: number 121, cited as South Pender Island Land Use By-law

[1:39:10] Trustee Patrick: number 114, 2016 amendment number 1, 2021,

[1:39:13] Trustee Patrick: in accordance with section 27 of the Islands Trust Act.

[1:39:17] Trustee Luckham (probable): Okay, very good, thank you.

[1:39:19] Trustee Luckham (probable): Moved and seconded by Vice Chair Fast.

[1:39:22] Trustee Luckham (probable): Do you wish to say anything further

[1:39:23] Trustee Luckham (probable): or is there any discussion?

[1:39:26] Trustee Luckham (probable): No, then I'll call for the vote on this one as well.

[1:39:29] Trustee Luckham (probable): All those in favor?

[1:39:32] Trustee Luckham (probable): So it carries unanimously.

[1:39:35] Trustee Luckham (probable): So thank you very much Vice Chair Patrick

[1:39:37] Trustee Luckham (probable): for your work on South Tender Island. Let us now go to 5.3 and then 5.4 Denman Island LTC

[1:39:49] Trustee Luckham (probable): bylaws number 233 and Vice Chair Fass do you want to introduce this and we'll see if Director Marla

[1:40:00] Trustee Luckham (probable): has any additional information to add.

[1:40:03] Trustee Fast: Thank you Chair. I do not want to introduce this

[1:40:06] Trustee Fast: because I think it's a very complicated OCP amendment and LUB amendment but that's not why

[1:40:14] Trustee Fast: I think it's not the role of trustees to introduce staff reports and these are significant things and

[1:40:20] Trustee Fast: as was pointed out in a previous meeting I could miss things or get things wrong and I just at my

[1:40:28] Trustee Fast: local trust committees I try to keep it clear what staff and what's trustee roles and so I'd

[1:40:33] Trustee Fast: like Director Marner, if you're ready to do that, if you could introduce it please, thank you.

[1:40:41] Voice 1: Yeah for sure, I don't mind doing that at all, so thank you. So yeah, this is actually the result

[1:40:47] Voice 1: of an application. This is the affordable housing application. Remember there were two

[1:40:53] Voice 1: affordable housing applications on Devon Island and one of them was a portion of land,

[1:41:00] Voice 1: and it was partly agricultural land reserves.

[1:41:04] Voice 1: So this, the first bylaw here under 5.3 bylaw 233

[1:41:09] Voice 1: is the amendment to the official community plan

[1:41:14] Voice 1: to enable the rezoning to go ahead

[1:41:18] Voice 1: for that affordable housing project.

[1:41:21] Voice 1: So the background here provides the information.

[1:41:25] Voice 1: The executive committee did sponsor this application

[1:41:29] Voice 1: back in October of 2017 and it's to allow for eight new dwelling units that

[1:41:39] Voice 1: would be serviced by water and septic. There was a conditional approval for a

[1:41:47] Voice 1: water license provided and this exclusion from the agricultural land

[1:41:51] Voice 1: reserve which was granted in 2019 with some conditions on how the land interacted with the

[1:42:01] Voice 1: remaining agricultural land area. So all that has been dealt with in the zoning through required

[1:42:09] Voice 1: covenants and zoning provisions as well. There is an, it would be an affordable housing zone on

[1:42:16] Voice 1: on Denman Island, designed for rental tenure housing.

[1:42:21] Voice 1: And there would be a housing agreement

[1:42:22] Voice 1: and restricted covenants as part of that proposal.

[1:42:28] Voice 1: So yeah, I'll just leave that with you.

[1:42:30] Voice 1: The report indicates that it was sent out

[1:42:35] Voice 1: to provincial agencies and on page 64 of the agenda,

[1:42:40] Voice 1: you'll see the response there.

[1:42:42] Voice 1: Ministry of Agriculture indicated not supportive

[1:42:45] Voice 1: of policy four, which supports subdividing the ALR parcels to be less than 15 hectares

[1:42:52] Voice 1: for multifamily affordable housing. And this policy was included in bylaw 233 to enable

[1:42:59] Voice 1: this particular application to proceed because the land is 0.8 hectares that has been excluded

[1:43:07] Voice 1: from the ALR. So interest in the agricultural land commission had no concerns, but the ministry

[1:43:12] Voice 1: of agriculture did the ministry of transportation and island health indicated no interest

[1:43:21] Voice 1: first nations there's a big list there page 64 to 65 are first nations that were referred this

[1:43:29] Voice 1: application and we received no issues raised during that process and then public comments

[1:43:38] Voice 1: were solicited through two community information meetings and a public hearing and we received 13

[1:43:45] Voice 1: written and four oral submissions at the public hearing. So based on all of that staff feel that

[1:43:52] Voice 1: this bylaw is in good shape and ready for executive to approve it and then allow the

[1:43:59] Voice 1: local trust committee to ensure all the final steps have been taken before adopting the bylaw.

[1:44:05] Voice 1: so back to you and the resolution is on page 63 uh for the executive committee's consideration

[1:44:13] Voice 1: thank

[1:44:14] Trustee Fast: you and i'll make the motion please

[1:44:18] Trustee Luckham (probable): do that

[1:44:19] Trustee Fast: the islands trust executive committee

[1:44:21] Trustee Fast: approved denman island local trust committee bylaw 233 cited as denman island official community plan

[1:44:27] Trustee Fast: 2008 amendment number 1 2019 in accordance with section 27 of the islands trust act okay do you

[1:44:36] Trustee Luckham (probable): a seconder vice chair patrick thank you um any discussion or questions no okay thank you so i'll

[1:44:44] Trustee Luckham (probable): call for the vote all those in favor any opposed none opposed that carries and then my island local

[1:44:54] Trustee Luckham (probable): trust committee bylaw number 234 which is your lub amendment um you wish to defer that to david

[1:45:02] Trustee Luckham (probable): director mauler as well vice chair fast yep thank you david marler uh your summary on that

[1:45:09] Voice 1: Yeah, thank you. So this starts on, I just got my own pages together here, page 86 of the agenda

[1:45:15] Voice 1: package. Bylaw 234 is the land use bylaw amendment, changing the land use regulations for a site

[1:45:22] Voice 1: specific property for the affordable housing. So on page 87 at the top there, it indicates

[1:45:31] Voice 1: exactly what the land use by-law will do.

[1:45:34] Voice 1: So it's rezoning a specific parcel

[1:45:37] Voice 1: to two new site-specific agriculture A

[1:45:42] Voice 1: and affordable housing R4-2.

[1:45:45] Voice 1: So both of those are specific zonings

[1:45:48] Voice 1: just for that particular property,

[1:45:51] Voice 1: which will then allow for the subdivision

[1:45:54] Voice 1: into two to three lots

[1:45:55] Voice 1: and allow an increase in density in the R4-2 zone,

[1:45:59] Voice 1: which is the affordable housing, to allow for eight affordable housing dwelling units.

[1:46:05] Voice 1: So this will permit seniors affordable housing duplexes, which would be for rental only. So

[1:46:12] Voice 1: this is using the new provisions of the Local Government Act, which allow zoning to restrict

[1:46:19] Voice 1: a tenure to rental only. And there's also a change to proof of adequate portable water

[1:46:27] Voice 1: water requirement at the time of subdivision, which will be changing that from 1200 litres

[1:46:33] Voice 1: per day per dwelling to providing proof of a water licence, which would be 3680 litres

[1:46:42] Voice 1: per day as per the licence that would be issued by the Under the Water Sustainability Act.

[1:46:49] Voice 1: And then of course, sighting size, lot coverage, parking signage and other things are all included

[1:46:55] Voice 1: it in there to address those more localized issues. So I don't have much more to say on that.

[1:47:03] Voice 1: Again, this is an application. It's been reviewed against the Islands Trust Policy Statement.

[1:47:09] Voice 1: It was referred out to the provincial agencies. You'll see that on page 87. And to the First

[1:47:15] Voice 1: Nations, the same ones that the Official Community Plan Amendment was sent to. And there's been no

[1:47:22] Voice 1: concerns raised and then again public comments same as for the official community plan it was

[1:47:29] Voice 1: the same community meetings that this bylaw went to so the LCP amendment and the land use bylaw

[1:47:35] Voice 1: was presented to the community at the same meeting so the comments and feedback has been similar.

[1:47:43] Voice 1: So again this one at the top of page 86 is the resolution for the executive committee

[1:47:52] Voice 1: and the staff feel this meets the intent of the island's trust policy statement

[1:47:57] Voice 1: the trust committee passed a resolution to that effect it's uh

[1:48:00] Voice 1: recommendation is for the ec to approve the bylaw so back to you thank you thank

[1:48:06] Trustee Fast: you and i'll make

[1:48:07] Trustee Fast: the motion thank you okay uh that the island's trust executive committee approved denman island

[1:48:14] Trustee Fast: local trust committee bylaw 234 cited as denman island land use bylaw 2008 amendment number one

[1:48:20] Trustee Fast: 2019 in accordance with section 27 of the islands trust act okay

[1:48:29] Trustee Luckham (probable): very good moved do i have a second

[1:48:35] Trustee Luckham (probable): i'll second it uh we're not seeing anybody else's hand up dan roger uh motion no then i'll call for

[1:48:43] Trustee Luckham (probable): the vote all those in favor no

[1:48:44] Trustee Rogers: no sorry i had a quick question sorry there's a lag going on right

[1:48:48] Trustee Rogers: now i'm not sure what's happening um could i have a quick question i just want to understand

[1:48:53] Trustee Rogers: a sentence in the background section um the last sentence of on page 87 of of paragraph the first

[1:49:03] Trustee Rogers: paragraph it says a housing agreement and restrictive covenant form part of the i just

[1:49:07] Trustee Rogers: want to understand what conditions of approval mean does that mean that they won't be adopted

[1:49:12] Trustee Rogers: until the until okay i just want to be sure that i and i'm particularly interested because i'm doing

[1:49:18] Trustee Rogers: I'm sharing a lot of these as to what's available.

[1:49:23] Trustee Rogers: But that's what that means.

[1:49:25] Trustee Rogers: They've passed a motion saying we won't adopt these unless these things are in place.

[1:49:29] Trustee Rogers: Is that effectively what it says?

[1:49:31] Voice 1: That is true, yeah.

[1:49:32] Voice 1: My apologies for not-

[1:49:33] Trustee Rogers: That's fine.

[1:49:33] Trustee Rogers: I just wanted to know what that phrase meant.

[1:49:35] Trustee Rogers: I took that to mean, but I just wanted some clarification.

[1:49:38] Trustee Rogers: Thanks a lot.

[1:49:38] Voice 1: Yeah, that's correct.

[1:49:41] Trustee Luckham (probable): Anything further?

[1:49:44] Trustee Luckham (probable): Then I'll call the vote.

[1:49:45] Trustee Luckham (probable): All those in favor?

[1:49:47] Trustee Luckham (probable): And that passes unanimously also.

[1:49:50] Trustee Luckham (probable): Thank you very much, David.

[1:49:51] Trustee Luckham (probable): David, thank you very much, Sue Ellen Fast, for your work on Denman Island.

[1:49:56] Trustee Luckham (probable): So North Pender Island LTC By-law No. 222, an OCP amendment.

[1:50:04] Trustee Luckham (probable): Vice Chair Patrick, do you want to introduce this and seek staff advice as necessary?

[1:50:10] Trustee Patrick: Sure.

[1:50:12] Trustee Patrick: So I think North Pender and South Pender sort of set out to make their guidelines the same,

[1:50:17] Trustee Patrick: and that's not what ended up with us as Vice Chair Rogers had pointed out every island ended up a

[1:50:22] Trustee Patrick: little bit different very similar but some minor changes so this was an update North Kender already

[1:50:29] Trustee Patrick: had a temporary use permit guidelines for for short-term vacation rentals and and this was

[1:50:36] Trustee Patrick: a relatively short project to just revisit and update some of the guidelines and some of the

[1:50:46] Trustee Patrick: key differences is is they've limited the number of days that are available sort of in the peak

[1:50:51] Trustee Patrick: season between may and september to 30 days total their idea behind that was to drive

[1:50:58] Trustee Patrick: to be more owner owner used used properties was the the idea behind that limitation

[1:51:08] Trustee Patrick: and they did have i had to dig back through my records because it did the public hearing was

[1:51:14] Trustee Patrick: was back in february um and there were a number of uh well speakers i'm just trying to count here

[1:51:23] Trustee Patrick: about uh seven eight uh that had spoke um it was uh generally um some suggestions on the wording

[1:51:35] Trustee Patrick: and and so forth and um uh on that there was probably quite a few comments on the limiting

[1:51:42] Trustee Patrick: the number of days but um anyway that was the public hearing and um so that's it anything i

[1:51:50] Trustee Patrick: missed there david nope

[1:51:53] Voice 1: that sounds good

[1:51:54] Trustee Patrick: um so i'll move that the islands trust executive committee

[1:51:57] Trustee Patrick: approved north pender island local trust committee bylaw number 222 cited as north pender island

[1:52:02] Trustee Patrick: official community plan bylaw number 171 2007 amendment number 1 2020 in accordance with section

[1:52:08] Trustee Patrick: 27 of the islands trust act it

[1:52:12] Trustee Luckham (probable): moved second by dan rogers um thank you any discussion i'll call

[1:52:18] Trustee Luckham (probable): for the vote then all those in favor none opposed that carries excellent um so the next item here is

[1:52:30] Trustee Luckham (probable): salt spring island local trust committee bylaw number 522 um this is an apc bylaw

[1:52:41] Trustee Luckham (probable): amendment, PC, about making amendments to the bylaws to provide more flexibility and opportunity

[1:52:47] Trustee Luckham (probable): for them to operate. The local trust committee received a report from staff as well, if I remember

[1:52:55] Trustee Luckham (probable): rightly, with respect to those requests. And the committee considered them, some of them being out

[1:53:04] Trustee Luckham (probable): out of the jurisdiction or context

[1:53:07] Trustee Luckham (probable): of the Advisory Planning Commission.

[1:53:09] Trustee Luckham (probable): However, it did agree with attempting

[1:53:13] Trustee Luckham (probable): to return participation to APCs of provincial staff.

[1:53:18] Trustee Luckham (probable): And in this particular case,

[1:53:19] Trustee Luckham (probable): they were interested in somebody from

[1:53:22] Trustee Luckham (probable): Department of Agriculture to sit on

[1:53:25] Trustee Luckham (probable): the Agricultural Advisory Planning Committee.

[1:53:28] Trustee Luckham (probable): So it's an administrative amendment

[1:53:31] Trustee Luckham (probable): amendment to a local trust committee's advisory planning committee.

[1:53:36] Trustee Luckham (probable): David, did you have anything else to offer there?

[1:53:38] Voice 1: The only thing I just want to comment is that as an administrative bylaw

[1:53:43] Voice 1: under policy, they're assumed to be consistent with the policy statement.

[1:53:49] Voice 1: So we don't assess them against the policy statement for that reason.

[1:53:53] Trustee Luckham (probable): Right.

[1:53:54] Trustee Luckham (probable): So then I'll move that the Islanders Trust Executive Committee

[1:53:57] Trustee Luckham (probable): approve Salt Spring Island Local Trust Committee bylaw number 522

[1:54:00] Trustee Luckham (probable): cited as the Salt Spring Island Local Trust Committee Advisory Planning Commission By-law

[1:54:04] Trustee Luckham (probable): Amendment No. 1, 2021, in accordance with Section 27 of the Island Trust Act.

[1:54:09] Trustee Luckham (probable): Do I have a seconder?

[1:54:11] Trustee Luckham (probable): Vice Chair Patrick, thank you.

[1:54:13] Trustee Luckham (probable): Any discussion?

[1:54:15] Trustee Luckham (probable): Vice Chair Patrick, you have a question?

[1:54:17] Trustee Luckham (probable): Just discussion.

[1:54:18] Trustee Patrick: I just wanted to comment that this came out of Salt Spring had the agricultural groups

[1:54:25] Trustee Patrick: came together to update the area farm plan, and this was one of the actions out of the

[1:54:30] Trustee Patrick: the area farm plan to improve coordination with the Island's Trust. And we're also having

[1:54:35] Trustee Patrick: quarterly meetings now with the trustees and the Agricultural Alliance and other organizations on

[1:54:41] Trustee Patrick: the island to have specific conversations on agriculture. So it was a very healthy move.

[1:54:48] Trustee Luckham (probable): Okay, very good. Thank you. Vice Chair Patrick.

[1:54:53] Trustee Fast: It's fast here. And I just wanted to say, ask a question about removing section 6.8,

[1:54:59] Trustee Fast: the APC must not consult directly with other government agencies. Does this mean that other

[1:55:06] Trustee Fast: government agencies besides agricultural representatives from Ministry of Agriculture

[1:55:12] Trustee Fast: might also come?

[1:55:18] Trustee Luckham (probable): Can anybody answer my

[1:55:20] Trustee Luckham (probable): question? Yeah, David, I'll turn that over to you.

[1:55:24] Voice 1: Yeah, I think the intent of the bylaw was specific to the agricultural representative,

[1:55:31] Voice 1: not others. So that would be something the local trust committee would have to consider.

[1:55:35] Voice 1: The removal of that clause is really because you don't want your APCs going out independently talking to other agencies.

[1:55:44] Voice 1: If there is a need for an agency to talk to the APC, that could be through staff and the local trust committee as necessary.

[1:55:54] Trustee Luckham (probable): Okay.

[1:55:55] Trustee Luckham (probable): Okay.

[1:55:56] Trustee Luckham (probable): Thank you.

[1:55:58] Trustee Luckham (probable): So that was moved and seconded.

[1:56:00] Trustee Luckham (probable): So I'll call for the vote.

[1:56:02] Trustee Luckham (probable): All those in favor?

[1:56:05] Trustee Luckham (probable): That carries unanimously.

[1:56:07] Trustee Luckham (probable): Thank you very much. And thank you for your support, David. That concludes bylaws for approval and consideration. And just we're going to move through the rest of the agenda here, not seeing anything listed until I get the trust area services.

[1:56:25] Trustee Luckham (probable): services and at 2.1.2.1 we have the draft Islands Trust tax notice insert for the 2021-2022

[1:56:34] Trustee Luckham (probable): Bowen Island tax requisition. It's a briefing and I believe Director Frater is going to introduce

[1:56:41] Trustee Luckham (probable): this to us.

[1:56:49] Voice 10: If she's with us. Thank you. Sorry too many windows open. Yes, happy to introduce this.

[1:56:56] Voice 10: we have worked to as you know create a parallel document to the tax insert notice that was

[1:57:03] Voice 10: provided to other taxpayers or other property owners in the region through the province and

[1:57:10] Voice 10: to create one for Bowen for approval by Bowen Island Municipal Council it provides essentially

[1:57:15] Voice 10: the similar information but different that was tailored to Bowen Island but you were provided

[1:57:21] Voice 10: the same formatting we provided this to Bowen staff including the CAO for comment and have

[1:57:26] Voice 10: have received comment back that they feel that this is a bit premature. They've asked us to hold

[1:57:31] Voice 10: it for another year so that we provide some opportunity for collaboration in terms of

[1:57:36] Voice 10: messaging and so on. They were, I think, taken aback by the extensive nature of what we had

[1:57:41] Voice 10: provided and wanted more opportunity for dialogue prior to sending it out. So we just received that,

[1:57:47] Voice 10: I believe, yesterday or the day before. So I think that's a reasonable request. It was fairly

[1:57:53] Voice 10: late in the day to be providing this to them and I think there's concern that providing something

[1:57:57] Voice 10: that's substantive with their tax notice would be perceived as being a bit unbalanced because they

[1:58:02] Voice 10: weren't proposing to put anything in with their mailing and also that they might receive more

[1:58:07] Voice 10: questions than they were prepared to from this mailing. So with that I think our recommendation

[1:58:12] Voice 10: at this point is to ask staff to continue working with Bowen Island Municipality towards other

[1:58:15] Voice 10: options including perhaps a delay of a year. So it was here for your approval but I think we have

[1:58:22] Voice 10: since changed our recommendation um hearing the feedback from bowen island staff happy to take

[1:58:27] Voice 10: any questions around that okay

[1:58:30] Trustee Luckham (probable): thank you uh vice chair fast yeah

[1:58:33] Trustee Fast: thank you uh claire i had a few

[1:58:35] Trustee Fast: comments and things and but i'll hang on to those obviously i can bring them in

[1:58:41] Trustee Fast: uh later um if we move that motion and uh i just wanted to flag that i had um

[1:58:47] Trustee Fast: I asked again for the numbers to go in beside the assessed values that have to come from Bowen, and apparently I'll have that information later today or tomorrow, and I'll pass it on when I do.

[1:59:00] Trustee Fast: But in the meantime, then, I would, hearing the request for collaboration from Bowen staff, I think that's totally reasonable.

[1:59:10] Trustee Fast: and knowing that we still have some outstanding questions I think that's great so I will be happy

[1:59:17] Trustee Fast: to move that executive committee request staff to collaborate with or to work with Bowen

[1:59:24] Trustee Fast: Island Municipality staff to on a an insert for the tax notice and including and that

[1:59:37] Trustee Fast: a delay for a year would be appropriate would that be helpful sorry i'm doing that off the

[1:59:45] Trustee Fast: cuff trying to remember what you

[1:59:46] Voice 10: said yeah certainly i mean the option is to delay for

[1:59:51] Voice 10: a year and then you know work with them through the year and come back with a revised notice for

[1:59:54] Voice 10: next year the other option would be that we um mail it on our own but there would be you know

[1:59:59] Voice 10: several

[2:00:00] Voice 10: no

[2:00:00] Trustee Fast: no i think no my my suggestion would be um uh uh and to delay for a year until the collaboration

[2:00:09] Trustee Fast: uh and to delay the tax notice for a year did that help lori sorry i didn't know about this

[2:00:21] Trustee Fast: until just now so i haven't had a motion prepared so

[2:00:27] Trustee Luckham (probable): uh let's just ask so claire do you uh need any

[2:00:30] Trustee Luckham (probable): direction at all at this time given that it's obviously you have direction to do this and

[2:00:36] Trustee Luckham (probable): obviously this is a change in the sequence of events.

[2:00:39] Voice 10: I think it would be helpful for us when

[2:00:41] Voice 10: communicating back with Bowen Island municipal staff and potentially council just to be clear

[2:00:45] Voice 10: on what your wishes and intentions are.

[2:00:47] Trustee Luckham (probable): Okay so the motion that's on the screen is adequate?

[2:00:53] Voice 10: Yeah I think that's fine. There was a suggestion that we could potentially work towards advertising

[2:00:57] Voice 10: in the local paper but I know there's been a lot of dialogue already so I'm not sure that that's

[2:01:03] Voice 10: that's so I think this is fine okay

[2:01:06] Trustee Luckham (probable): so then that's moved by vice chair fast that's the motion you

[2:01:11] Trustee Luckham (probable): intended and seconded by vice chair Patrick thank you and is there any further discussion

[2:01:16] Trustee Luckham (probable): all those in favor and that carries thank you for that work I look forward to being able to

[2:01:25] Trustee Luckham (probable): to collaborate in some fashion with regard to this,

[2:01:28] Trustee Luckham (probable): but understand that they might have some concerns.

[2:01:31] Trustee Luckham (probable): So thank you.

[2:01:33] Trustee Fast: I see it as a positive Mr. Chair

[2:01:35] Trustee Fast: in that Bowen Island staff are asking to collaborate

[2:01:39] Trustee Fast: and to work together on it.

[2:01:41] Trustee Fast: I think that's a good sign.

[2:01:42] Trustee Fast: Thank you.

[2:01:42] Trustee Fast: Yeah, as

[2:01:43] Voice 10: staff, I believe like we view it the same way.

[2:01:45] Voice 10: And so we're pleased to be working with them

[2:01:46] Voice 10: and I'm already, we have a great relationship

[2:01:48] Voice 10: with their staff and we've been happy to have comments

[2:01:51] Voice 10: on the website from their perspective as well.

[2:01:53] Voice 10: okay thank you thank

[2:01:55] Trustee Luckham (probable): you okay that's great thank you so um if i move along to section 7.2

[2:02:02] Trustee Luckham (probable): now we have 7.2.3.1 under local planning services uh service delivery grant a verbal update from uh

[2:02:11] Trustee Luckham (probable): i'm guessing is director marler

[2:02:13] Trustee Rogers: mr chair i think you put executive meeting electronic meetings

[2:02:17] Trustee Rogers: is under 7.2.1 okay

[2:02:21] Trustee Luckham (probable): i thought i saw that there in my notes and i was going to come to that next

[2:02:26] Trustee Luckham (probable): oh

[2:02:26] Trustee Rogers: i see i'm sorry yeah

[2:02:28] Trustee Luckham (probable): yeah i'm just going to put that next so let's keep going with this one

[2:02:33] Trustee Luckham (probable): and then we'll get to the electronic meeting okay

[2:02:37] Voice 1: um yeah so at the last executive meeting we

[2:02:43] Voice 1: provided a report to you a briefing where we outlined the grant opportunity and several

[2:02:53] Voice 1: activities that we felt could meet the grant requirements so there was probably like seven

[2:02:59] Voice 1: or eight or more that we provided to you um so since then what we've done is had a look

[2:03:05] Voice 1: at all of those different opportunities and measured them against the grant requirements

[2:03:12] Voice 1: So there's several requirements in the grant and looked at how well they met that using

[2:03:18] Voice 1: a fairly basic scale of it meets it, it might meet it, or it doesn't meet it.

[2:03:23] Voice 1: And we did that for all of them.

[2:03:26] Voice 1: We also then looked at the opportunities and how well it meets the requirements of the

[2:03:33] Voice 1: Islands Trust.

[2:03:34] Voice 1: So does it further the object?

[2:03:37] Voice 1: Is it something we can do within the two year period?

[2:03:40] Voice 1: does it fit with something that we're already doing it's maybe the next stage you know how

[2:03:47] Voice 1: does it improve things so we measured it against all of those items and at the end of that we came

[2:03:53] Voice 1: up with three that are related and that we think would be the best opportunity for us to go after

[2:04:01] Voice 1: there so those are one is hiring a consultant or an external person to work with us to review

[2:04:10] Voice 1: how we're processing applications and to make recommendations on what we could be doing

[2:04:16] Voice 1: differently keeping in mind of course that we're 13 local governments so we'd have to consider that

[2:04:22] Voice 1: complexity as well with 20 bylaws so we're looking for somebody who can understand that

[2:04:27] Voice 1: and provide us some feedback on what we could be doing differently.

[2:04:32] Voice 1: We would obviously, for the grant, break that down a little bit more

[2:04:36] Voice 1: into precisely what we'd be asking.

[2:04:40] Voice 1: And dollar-wise, we're thinking that would be around a $50,000 contract,

[2:04:45] Voice 1: somewhere in that neighborhood.

[2:04:47] Voice 1: So that would be the grant portion of that.

[2:04:50] Voice 1: The other two are more technology,

[2:04:52] Voice 1: And that is an upgrade to our trust area property information system.

[2:05:01] Voice 1: So this is the GIS-based system that the planners use for tracking applications.

[2:05:08] Voice 1: The current system we had was developed about 20 years ago.

[2:05:14] Voice 1: It's a bespoke system designed in-house and requires in-house maintenance and upkeep.

[2:05:22] Voice 1: It was last renewed or updated about five years ago, but it's coming up for a major retrofit already.

[2:05:34] Voice 1: There's a lot of problems with it in the fact that it doesn't provide the reporting that we need, and it's very costly to add new modules to it.

[2:05:44] Voice 1: so there's some limitations an example of the limitation is time tracking and then

[2:05:53] Voice 1: measuring that time tracking against applications to provide reports to you on how many hours are

[2:05:58] Voice 1: spent on each application that all has to be done manually right now because the system

[2:06:04] Voice 1: don't talk to each other behind the scenes we have no way of integrating that so we're looking

[2:06:10] Voice 1: at possibly some more of an off-the-shelf system that is used around the province. There's several

[2:06:18] Voice 1: of them. And that would then guarantee us a continuing update cycle. We still obviously

[2:06:28] Voice 1: have to pay for that on an annual basis, but there could be savings there and definitely

[2:06:32] Voice 1: free our staff time up to do other things. The other piece of this is, you know, be looking

[2:06:38] Voice 1: with something module based so that we can add by law enforcement to it obviously the planning

[2:06:44] Voice 1: function islands trust conservancy function and time tracking the mapping interface things like

[2:06:52] Voice 1: that the third piece is related to this one and that is a public facing portal for applications

[2:07:01] Voice 1: applications so that would not just be for making an application online but also for anybody to go

[2:07:08] Voice 1: on and quickly see where we're at with an application so a front-facing way of being

[2:07:16] Voice 1: transparent and let the public know where we're at so this right now we would we have to transfer

[2:07:23] Voice 1: files out of one system into another to do that so we do that in a limited basis for rezoning

[2:07:29] Voice 1: running applications, for example.

[2:07:31] Voice 1: But the idea here is it would be a module automated system

[2:07:36] Voice 1: that we keep one area updated

[2:07:38] Voice 1: and it feeds what is public to the public

[2:07:41] Voice 1: and everything else would be behind a firewall

[2:07:43] Voice 1: and be available to staff only.

[2:07:46] Voice 1: So that's what we're thinking about doing.

[2:07:49] Voice 1: And the deadline for the grant application is May 7th.

[2:07:53] Voice 1: So we can come back to you with the proposal

[2:07:56] Voice 1: at your next meeting on May 5th.

[2:07:59] Voice 1: we can tweak it the day after send it in on the 7th we will need a resolution of a political body

[2:08:06] Voice 1: we're hoping it's the executive committee and we're going to check with the grantor

[2:08:10] Voice 1: if that would be acceptable if not then it might have to be trust council through resolution

[2:08:15] Voice 1: without meeting but we're hoping that we can convince them that ec would be satisfactory

[2:08:21] Voice 1: so i'll maybe just ask if the ceo through the chair has any further comments and then i'm done

[2:08:29] Trustee Luckham (probable): Yeah, thank

[2:08:30] Voice 2: you. Just in support of this, we looked around eight or nine different options.

[2:08:35] Voice 2: We think these have risen to the top, and as we report to you, we'll outline what the rest of

[2:08:42] Voice 2: those are. But we think that certainly the stem-to-stern review of application processing,

[2:08:48] Voice 2: it's been a constant theme. We want to make sure we're modern, that we're not overlapping,

[2:08:54] Voice 2: overlapping, that we're consistent. So an outside focus view on that might be helpful for all

[2:09:00] Voice 2: concerned. And the other two pieces, you know, it's just hard to put money aside for things like

[2:09:05] Voice 2: those things, but they're immensely helpful. And many local governments have done, you know,

[2:09:12] Voice 2: custom software applications like we have, because, you know, it allows a certain amount of control,

[2:09:17] Voice 2: but it ends up being very staff dependent, of course. So this would be a great way to regularize

[2:09:22] Voice 2: something that's public facing so you know we're providing you a brief update because this is a

[2:09:29] Voice 2: moving target and we've met with um as a management group twice to try and refine this and to try and

[2:09:35] Voice 2: get some of these funds and if you don't like what's suggested or want a deeper dive we'll have

[2:09:44] Voice 2: to do it quickly at our next ec meeting if generally you think this is the right approach

[2:09:50] Voice 2: we would then fill out the details associated with this with the application and then bring

[2:09:57] Voice 2: it to you on the 5th really we're going as quickly as we can to try and access these funds and have

[2:10:04] Voice 2: done the the work and hopefully it's reasonable but if there's some other direction that you're

[2:10:09] Voice 2: aware of from that previous report then we'd take it thank you

[2:10:16] Trustee Luckham (probable): vice chair fast thank you chair

[2:10:20] Trustee Fast: Thanks for this verbal report. I'm excited to see it go forward. This looks good to me. I don't propose more deeper dives. I just think, for me, the idea, the magic words, free up staff time, I heard that in option number two, the tech upgrade to the GIS property or software.

[2:10:46] Trustee Fast: And I just think anything that can help us in this crunch point of COVID-related boost in applications, that would be terrific.

[2:10:59] Trustee Fast: But whichever way you go, I'll be in support.

[2:11:01] Trustee Fast: Thank you.

[2:11:06] Trustee Luckham (probable): Okay.

[2:11:07] Trustee Luckham (probable): Trustee Patrick and then Rogers.

[2:11:10] Trustee Fast: Dan was up before me.

[2:11:15] Trustee Rogers: Go ahead.

[2:11:15] Trustee Rogers: Okay.

[2:11:16] Trustee Rogers: Thanks.

[2:11:17] Trustee Rogers: I have two questions.

[2:11:18] Trustee Rogers: um just this for clarification they aren't really i'm not taking a position just a couple questions

[2:11:24] Trustee Rogers: one is in terms of the first of the three have you given some consideration as to whether that

[2:11:32] Trustee Rogers: overlaps at all with whatever is going on with the governance review etc etc and how do we how

[2:11:37] Trustee Rogers: do we meld those two together um i mean i would have been i'm very supportive of this of that

[2:11:44] Trustee Rogers: But it strikes me that I think that's part of the intention of the governance review.

[2:11:49] Trustee Rogers: So I wonder what your thoughts are about that.

[2:11:52] Trustee Rogers: My second question is, I just went back and sort of looked at the report that came back at the last EC meeting.

[2:12:00] Trustee Rogers: And one of them was facilitating collaboration or coordination with external partners.

[2:12:09] Trustee Rogers: and I wondered if you've given some thought or had some discussion about the challenges

[2:12:15] Trustee Rogers: that we face and will continue to face with collaborations with First Nations and whether

[2:12:24] Trustee Rogers: or not there might be some might be some way to look at that as an innovative planning tool that

[2:12:33] Trustee Rogers: Because that's going to take up more and more resources as we do it appropriately and more fulsomely and on probably more issues going forward.

[2:12:44] Trustee Rogers: I don't know if that came up in your discussions or not and wondered what your thoughts were about that as a topic we might ask for some funding for.

[2:12:57] Trustee Rogers: And it's not a very well-formulated thought.

[2:13:01] Trustee Rogers: I just, it just sort of struck me as we were going through.

[2:13:04] Trustee Rogers: So those are two questions I had.

[2:13:07] Trustee Rogers: Thanks for the report.

[2:13:09] Voice 1: So maybe through the chair did you say

[2:13:12] Voice 1: I want to handle the first question

[2:13:14] Voice 1: and I'll handle

[2:13:15] Voice 2: the second question.

[2:13:16] Voice 1: Are you doing that?

[2:13:18] Voice 2: You know, no, that's a great question.

[2:13:20] Voice 2: That was a consideration right off the bat.

[2:13:23] Voice 2: And I think the idea here is that I'm not sure

[2:13:27] Voice 2: and I may be wrong,

[2:13:30] Voice 2: but the planning analysis it would be good if it's sequenced but I'm expecting that the dollars

[2:13:37] Voice 2: provided and the breadth of the programming associated with the governance review may or

[2:13:41] Voice 2: may not get down to the level that's going to be really helpful to us and to a citizen applying

[2:13:48] Voice 2: for something and we think that this would be a great adjunct to whatever that outcome is

[2:13:55] Voice 2: it's going to take whatever that sort of probably high to medium level analysis is and takes it all

[2:14:02] Voice 2: the way down to the ground and addresses one of the constant refrains or complaints about the

[2:14:07] Voice 2: trust and that is you know you know is or just maybe lack of understanding around you know are

[2:14:14] Voice 2: your application processes from a citizen perspective sequenced efficient and all those

[2:14:23] Voice 2: kinds of things so we think it can be complementary when we get there i think it's two years to

[2:14:28] Voice 2: complete the work so if there was something profound that came out of the review um then

[2:14:34] Voice 2: i think we could then if we timed it right we could get the planning services thing to support

[2:14:40] Voice 2: whatever those conclusions are so it's a i think it works together and gets us some money to help

[2:14:46] Voice 2: us move forward and David you can yeah

[2:14:51] Voice 1: yeah so if I made through the chair on the second question

[2:14:54] Voice 1: so yeah that item actually scored quite high where it didn't score well was on reducing

[2:15:03] Voice 1: or freeing up staff time or reducing staff time in fact to do the opposite and the other one was on

[2:15:11] Voice 1: on improvement to public access to information.

[2:15:16] Voice 1: So those are two areas where it didn't do as well.

[2:15:18] Voice 1: But it did score high, very similar to the first one that we mentioned,

[2:15:22] Voice 1: which was the review of the service delivery.

[2:15:25] Voice 1: So then it came down to a couple of things.

[2:15:27] Voice 1: One is what fits together well.

[2:15:30] Voice 1: So the service delivery review fits nicely,

[2:15:35] Voice 1: and we can certainly create a package that would show that we're focused

[2:15:39] Voice 1: by putting that with the technology changes as well.

[2:15:45] Voice 1: With respect to the cooperation with other nations,

[2:15:49] Voice 1: with First Nations,

[2:15:50] Voice 1: I'm not sure that that link would be as strong.

[2:15:53] Voice 1: So that was something to think about.

[2:15:55] Voice 1: The other is that where you're proposing a project

[2:16:00] Voice 1: that requires cooperation of other agencies,

[2:16:03] Voice 1: such as First Nations,

[2:16:04] Voice 1: you also need them to sign off on the grant application

[2:16:08] Voice 1: application to indicate that they are interested in working with you on that and that felt like

[2:16:13] Voice 1: given all the nations we have and the other initiatives we have going on with respect to

[2:16:18] Voice 1: nations I'm not sure we would be very successful there we might be but we might not so looking at

[2:16:24] Voice 1: it from a simplicity point of view as well and an ability to show that we have a very

[2:16:31] Voice 1: very succinct package that's why we went with what we suggested and

[2:16:36] Voice 2: if I may just support my

[2:16:38] Voice 2: colleague I think our time will come there I we're in an arc of learning we're seeking out

[2:16:46] Voice 2: collaboration with First Nations and respecting their individual differences they're not a block

[2:16:52] Voice 2: and as we look at what those agreements might be they'll help us define that process it might

[2:17:00] Voice 2: be a bit premature for us to really fill out an application in two weeks to give us to get a

[2:17:05] Voice 2: hundred thousand dollars to forward that work though it obviously um is work that we i think

[2:17:11] Voice 2: will be doing in in the future and

[2:17:14] Voice 1: i just also um remind you that we do actually have a grant

[2:17:18] Voice 1: of 25 000 to the freshwater sustainability strategy that actually does have a first

[2:17:24] Voice 1: nations component in it and that's collaboration with one particular first nation

[2:17:30] Voice 1: So that would give us some ideas of how that's going to work down the road as well.

[2:17:36] Trustee Rogers: Yeah. OK, if I just quick follow up, Mr. Chair, thank you for those answers.

[2:17:40] Trustee Rogers: I think that's correct. I think I agree with you on all those.

[2:17:45] Trustee Rogers: And just to follow up with the CAO's comments that, of course, they are not all.

[2:17:51] Trustee Rogers: As we all know, we just got a notice from One First Nation about their new referral fee guidelines.

[2:17:56] Trustee Rogers: lines and so that which complicates everything so it's just that there's so many refer work but

[2:18:03] Trustee Rogers: i agree thank you for the end i appreciate it uh

[2:18:08] Trustee Luckham (probable): vice chair patrick now oh thank you

[2:18:12] Trustee Patrick: uh interesting to note that um several key housing advocates uh sent sent the link to this

[2:18:20] Trustee Patrick: grant application uh to my attention and including one of our trustees scott colburn

[2:18:24] Trustee Patrick: um so that in mind i think one of the things is are we just trying you know if we're doing a

[2:18:33] Trustee Patrick: review and just are we just trying to to automate and make our current system better or are we

[2:18:40] Trustee Patrick: trying to just become to a better place and i i would encourage that we build into where we're

[2:18:49] Trustee Patrick: trying to go a better addressing equity issues um equity and environment you know we are unique and

[2:18:56] Trustee Patrick: i think just simply um you know trying to bring a grant application forward that blends us into

[2:19:03] Trustee Patrick: the other municipalities won't stand out um but the other is to to really try to address head on

[2:19:11] Trustee Patrick: this this um you know this tension that we see between you know are we just doing environment

[2:19:17] Trustee Patrick: Are we doing housing? How do we do that in a respectful way to our mandate and address the needs of some of these unique or housing challenges that we have in our islands?

[2:19:30] Trustee Patrick: islands and and um so um i know this whole concept of dealing with the equity and things is all new

[2:19:37] Trustee Patrick: it's hard but i think my my my gut is that's where the province is going as well and that some of the

[2:19:44] Trustee Patrick: undertone of this is how do you progress these housing projects quicker through your processes

[2:19:48] Trustee Patrick: to deal with the housing issues that we're facing so um really strongly encouraged that we consider

[2:19:54] Trustee Patrick: consider that in a respectful way with our mandate.

[2:19:59] Trustee Patrick: And I think that would go a long way

[2:20:03] Trustee Patrick: to help us in our community.

[2:20:07] Trustee Patrick: And I agree, yes, that we've got to allow

[2:20:11] Trustee Patrick: that integration with whatever outcome

[2:20:14] Trustee Patrick: of this review that's coming

[2:20:16] Trustee Patrick: because it should be able to influence that.

[2:20:22] Voice 1: Thank you.

[2:20:24] Voice 1: If I may, through the chair,

[2:20:26] Voice 1: I totally agree with your comments and the grant application talks about innovation so looking for

[2:20:35] Voice 1: ways and different ways to do things so I think they're interested in that

[2:20:39] Voice 1: and even though the press releases talk about affordable housing there's nothing in the grant

[2:20:46] Voice 1: application that limits it to that so if that's the intent that's the not spins probably the

[2:20:53] Voice 1: wrong word but that's the message in the center that it will help with affordable housing i think

[2:20:58] Voice 1: that's the intent okay

[2:21:03] Trustee Luckham (probable): so uh sounds like there's support for this moving forward so um we'll leave

[2:21:10] Trustee Luckham (probable): it with you you don't need any direction today and you'll bring it back to us if there's something

[2:21:14] Trustee Luckham (probable): no

[2:21:14] Voice 2: and and mr chair i really appreciate the ec just um uh the your timing of your meetings and

[2:21:21] Voice 2: And the timing of the rest of the world don't always sync up.

[2:21:24] Voice 2: So sometimes we're forced to make these verbal briefings to you.

[2:21:28] Voice 2: They are live streamed and recorded.

[2:21:30] Voice 2: So they're here for posterity.

[2:21:32] Voice 2: But this gives us some direction.

[2:21:34] Voice 2: And we'll provide you the more efficient reporting coming up.

[2:21:36] Voice 2: So we appreciate the opportunity to do that.

[2:21:38] Voice 2: And that allows us to focus our work without waiting another two weeks before we get something in front of you.

[2:21:45] Voice 2: So we don't need anything today.

[2:21:48] Trustee Luckham (probable): Thank

[2:21:48] Voice 1: you for that.

[2:21:49] Trustee Luckham (probable): Well, very good.

[2:21:50] Trustee Luckham (probable): thank you for uh following up on this uh opportunity so the next item i have here is

[2:21:56] Trustee Luckham (probable): electronic meetings uh um that was a late item brought to us by the cao so cao hudson pillar over

[2:22:03] Trustee Luckham (probable): to you

[2:22:03] Voice 2: thanks what i just finished saying thanks again so this is another version you know that

[2:22:09] Voice 2: we're working and you've tasked us with working on electronic meetings and we just have so much

[2:22:14] Voice 2: collective interest in making sure that we segue into our future well. And you're going to be

[2:22:21] Voice 2: getting some reporting at your next meeting and the one after around how we arrive at delivering

[2:22:27] Voice 2: in what's hopefully a new world public meetings and how electronic meetings are conducted.

[2:22:33] Voice 2: We will have an in-camera discussion in a moment. So if there's big blanks in what I say,

[2:22:39] Voice 2: trust that I'll fill those in but because you're the vice chairs and you are out in the ground

[2:22:45] Voice 2: at public meetings public hearings LTC meetings and so forth we do have to address some of the

[2:22:53] Voice 2: key assumptions that we are now making as we develop this and I want to put some of them

[2:22:59] Voice 2: forward to you for your discussion or thoughts or just so that you hear what we're thinking about

[2:23:04] Voice 2: And that we will return to this through a reporting format and options and all those kinds of things in the near future. We're actively working on this.

[2:23:14] Voice 2: Just by way of history, you know that two years ago, there was a request for us to develop the capacity to live stream or broadcast meetings pre-pandemic and how to incorporate the, you know, get the word out to people and let people view our public proceedings.

[2:23:32] Voice 2: meetings. So with that comes capital costs and changes in procedures. Now we've been informed

[2:23:41] Voice 2: by the COVID processes that we've undertaken and the various ministerial orders, and that's colored

[2:23:47] Voice 2: how we're approaching this. We know a lot more. But now we're getting to the point where we're

[2:23:52] Voice 2: going to be having to make some decisions. So here I'm going to list some of the key assumptions that

[2:23:57] Voice 2: that I'm in the process of making with staff, and to get your feedback on, and outline some

[2:24:04] Voice 2: concerns. The first is that we will be having a public meeting place for public meetings

[2:24:12] Voice 2: in the future. That being said, we are making the assumption that in the future,

[2:24:22] Voice 2: electronic projection of those meetings are not interactive for the public,

[2:24:30] Voice 2: Meaning that it is not a Zoom meeting that the public can interact who are not in physical space in real time, which is the way all local governments work, if you step back and think about it.

[2:24:49] Voice 2: We would broadcast plus post or live stream, and that conversation can be had, but not have a provision whereby someone who's not at the meeting would raise their hand and interact with our public bodies, unless they were sitting in the area.

[2:25:12] Voice 2: The technological and procedural difference between the two things I've described is significant.

[2:25:18] Voice 2: significant. So that's just one thought, and you may or may not want to land on how you feel about

[2:25:24] Voice 2: that, but that's the first assumption. So once you make an assumption, you start to build all

[2:25:28] Voice 2: your capital planning and resource planning afterwards, and you can reflect on that because

[2:25:34] Voice 2: we have time. We have some time to do this right. That's the first one. The second is the interaction

[2:25:39] Voice 2: with planning staff with the meeting. It's in everyone's interest, we believe, that we begin

[2:25:48] Voice 2: begin or continue limiting bringing the number of staff we can to the islands for these meetings.

[2:25:56] Voice 2: There will need to be some staff presence, but we've benefited from having two or three different

[2:26:04] Voice 2: staff being able to attend an electronic meeting, giving LTCs greater access to different levels of

[2:26:12] Voice 2: expertise. And also with the development for our long-range planning team, we don't want one of

[2:26:17] Voice 2: those individuals to show up for a 15-minute meeting and take two ferries and stay overnight.

[2:26:24] Voice 2: We want that person to come in and be able to conduct a meeting. But when that happens,

[2:26:29] Voice 2: it's likely that those staff will only be speaking via Zoom to the elected officials

[2:26:37] Voice 2: and through audio to the live, but not be projected visually live. So that's,

[2:26:44] Voice 2: it's a bit of a thought you have to think that through so um we would have staff present

[2:26:52] Voice 2: in many or most circumstances it would be less staff than we have had in the past

[2:26:58] Voice 2: and the staff that we're attending electronically would be speaking through

[2:27:03] Voice 2: some sort of software like zoom to the elected officials and reporting to them and be audio to

[2:27:11] Voice 2: everyone else. Applicants can continue as they've had in the past to call in from remote locations

[2:27:20] Voice 2: and have conversations. We had that pre-pandemic so that's the third assumption

[2:27:24] Voice 2: and that they would be able to have those conversations in the future. We haven't

[2:27:31] Voice 2: really addressed this at the Allen's Trust but we've essentially given a whole we've created a

[2:27:35] Voice 2: whole new job and that job is electronic zoom management and we take our admin staff we didn't

[2:27:43] Voice 2: get new staff associated with the pandemic so we've given them that job if we carry on with

[2:27:49] Voice 2: electronic meetings we either have to hire new people or we have to change their job descriptions

[2:27:57] Voice 2: or we have to get someone else to do it because those positions are too important to be sitting

[2:28:03] Voice 2: for six hours in an LTC meeting having to still monitor that meeting and do all the rest of their

[2:28:10] Voice 2: work at the same time we've kind of gone through it on hey we've got a pandemic but there's an

[2:28:16] Voice 2: assumption that we are going to have to address the gap between um a staff resource allocation

[2:28:24] Voice 2: question and the reality out there in in observing the meeting um we are don't have the ability to

[2:28:34] Voice 2: have technologists islands trust it services to be at all of the meetings we don't have the number

[2:28:45] Voice 2: of staff nor and keep in mind we're unlike any other agency we have 13 14 15 16 17 different

[2:28:53] Voice 2: bodies that need um the provision of electronic meeting so um whatever solution we have has to

[2:29:04] Voice 2: to be simple enough so that a vice chair could operate it a little bit of humor there in the

[2:29:10] Voice 2: middle of the ec meeting or um anyone else who's had you know some basic training and then my last

[2:29:18] Voice 2: you sort of tip or or thought is um and we'll get into it in camera a little bit is the role of the

[2:29:25] Voice 2: vice chair and what is reasonable to expect and your reflections on your role um do you want to

[2:29:32] Voice 2: be people that are carrying um a bunch of electronic equipment around is it more feasible

[2:29:37] Voice 2: to have a kit in every community and every kit costs ten thousand dollars um or five thousand

[2:29:47] Voice 2: dollars or or something like that um or should we have is it better to have a staff person

[2:29:53] Voice 2: go to every one of those meetings um which gets us back into the challenges we've had before

[2:30:00] Voice 2: So, those three or four assumptions or key questions are the accelerators, and it turns out that Mark and his team, they're the simple part of this problem.

[2:30:12] Voice 2: They can figure out any technological workaround, and we're mindful that the competitive concept we've got is someone with an Apple iPhone putting it out there and just recording.

[2:30:23] Voice 2: You know, that's how a lot of this started was it's that easy.

[2:30:26] Voice 2: easy. So how do we make it as simple, cost effective, and, you know, sort of functional

[2:30:33] Voice 2: as we possibly can? So that's, if you wanted to pass on any considerations to me now, that's great.

[2:30:40] Voice 2: But we're working on this reporting and these options. We've had two or three meetings around it

[2:30:46] Voice 2: and we'll provide sort of an options paper to you. Which way do you think is the best way to go?

[2:30:53] Voice 2: go. The other two questions are, of course, council committees. How do they function? And,

[2:30:59] Voice 2: you know, the degree which they can be electronic. And finally, trust council,

[2:31:04] Voice 2: sort of the big matzo ball at the end, where we figure out which will have the most challenges

[2:31:10] Voice 2: associated with delivering it. But I think this is a great opportunity. Misfortunes put us in a

[2:31:17] Voice 2: good spot to look at how we do things a little bit better. And we're trying to take advantage of it.

[2:31:23] Voice 2: So I know this has been a long-ranging project for the last six months, but that's okay.

[2:31:27] Voice 2: We want to do the best we can at it.

[2:31:29] Voice 2: I'll leave my remarks there, and you can simply end the conversation here if you wish, or

[2:31:33] Voice 2: you could pass on some tidbits, but you'll be getting at your next meeting and the meeting

[2:31:36] Voice 2: after increasing information to lead us to a decision.

[2:31:42] Voice 2: Thanks.

[2:31:44] Trustee Luckham (probable): Okay.

[2:31:45] Trustee Luckham (probable): Thank you, CAO.

[2:31:46] Trustee Luckham (probable): Certainly a complex landscape to think about.

[2:31:49] Trustee Luckham (probable): Vice Chair Fast, I see your hand up.

[2:31:52] Trustee Fast: Yeah.

[2:31:53] Trustee Fast: Yeah, thank you for the beginnings of this conversation.

[2:31:56] Trustee Fast: And I'm struck by how responsive the Islands Trust was able to be through COVID and how successful it's been.

[2:32:07] Trustee Fast: And I've been collecting notes and emails from people and what's been working.

[2:32:13] Trustee Fast: And personally, I think I've been surprised, happily surprised by, for example, Hornby and Denman, where my impression is that not a lot of people use websites or have good web connectivity.

[2:32:26] Trustee Fast: And yet the community information meetings and public hearings and the recent, for example, Denman LTC meeting with the four delegations were open, respectful, high numbers of participation and people expressing the fact that they've never done this kind of thing before.

[2:32:52] Trustee Fast: but they really this is their first time coming to an ltc meeting and uh and they were able to

[2:32:57] Trustee Fast: participate even with it's just a phone so you know my um my first remark is uh uh here's my kit

[2:33:08] Trustee Fast: i was already starting to do it's not ten thousand dollars uh before covet i was already starting to

[2:33:15] Trustee Fast: carry it around and um uh bring in staff that way certainly the bringing in uh the fewer in-person

[2:33:21] Trustee Fast: and staff is a great point. I think I'm questioning the first one, the assumption

[2:33:29] Trustee Fast: of no interaction with the public unless they're there in person. I have a question about that. I

[2:33:37] Trustee Fast: think people are going to have my experience with the public has been good. The response I've got

[2:33:46] Trustee Fast: lot from the public has been good and um i uh i think the public is used to that now too i think

[2:33:53] Trustee Fast: the terrain has changed so um i would like to continue and maybe that i'll be the pilot uh

[2:34:01] Trustee Fast: continue um with public interaction even in a in-person meeting because we do that with

[2:34:10] Trustee Fast: applicants anyway anyway that's just my uh initial thoughts i look forward to continuing the

[2:34:15] Trustee Fast: conversation and um uh and i'd be happy to uh run i've been running zoom meetings

[2:34:22] Trustee Fast: like for 10 years and zoom conferences and stuff so i'd be happy to be a pilot or um

[2:34:28] Trustee Fast: uh try things thank you thank you okay

[2:34:33] Trustee Luckham (probable): thank you uh anybody advice to patrick

[2:34:36] Trustee Luckham (probable): over to you dan did you have your hand up too

[2:34:41] Trustee Patrick: um in in general what you laid out i think is

[2:34:49] Trustee Patrick: is okay i mean i understand um the position of saying of the electronic meetings that that the

[2:34:56] Trustee Patrick: public can't be interactive but what i'd question is are there types of meetings that we could still

[2:35:02] Trustee Patrick: potentially hold on zoom i think of like a community information meeting um where um

[2:35:10] Trustee Patrick: you know so so that would be my question because there's like a regular local trust committee

[2:35:17] Trustee Patrick: meeting where we're you know present we're doing things we have a meeting place people come

[2:35:22] Trustee Patrick: that makes absolute sense but when we have community information meetings the bulk of

[2:35:29] Trustee Patrick: those meetings are interaction between staff and the public to get questions answered about what's

[2:35:34] Trustee Patrick: this by law all about and all those type of things where I think there's a huge benefit to get that's

[2:35:41] Trustee Patrick: where we tend to have the most people that are curious want access and get their questions asked

[2:35:47] Trustee Patrick: so i think that could be uh like a a mechanism that we consider a zoom type

[2:35:56] Trustee Patrick: um option of interaction with people who are not present in the room um and but

[2:36:03] Trustee Patrick: um i think staff the the fact of staff being we on in the southern gulf islands we've had um

[2:36:10] Trustee Patrick: And the additional staff have entered or participated via phone for quite some time.

[2:36:16] Trustee Patrick: They've always been available.

[2:36:17] Trustee Patrick: So that's nothing that wouldn't be a surprise at all.

[2:36:20] Trustee Patrick: And I look forward to the conversation of how do we move this equipment around and so forth.

[2:36:30] Voice 2: Thank you.

[2:36:34] Trustee Luckham (probable): Thank you, Dan.

[2:36:37] Trustee Rogers: Thanks.

[2:36:37] Trustee Rogers: Some of what I was going to say has been said.

[2:36:41] Trustee Rogers: I'll just say three things.

[2:36:43] Trustee Rogers: One is I want to recognize, as you've done, Mr. CAO, the work that your administrative staff has done in facilitating all of this.

[2:36:53] Trustee Rogers: I'm quite conscious of the fact that they're sitting there, particularly conscious when we go too long in the after home.

[2:36:59] Trustee Rogers: um but uh they uh it's it's quite an effort and i am totally supportive of a mechanism that will

[2:37:10] Trustee Rogers: um allow people that are that the people that have to be in the meeting uh i.e either the island

[2:37:18] Trustee Rogers: planner or the vice chair uh taking up some of that slack if we can find a way to do that and

[2:37:25] Trustee Rogers: And so just to say that, I think that we need to find a way to take that extra burden off them.

[2:37:35] Trustee Rogers: The second thing I wanted to say is I agree.

[2:37:37] Trustee Rogers: I think now that, as they used to say, once they've seen the city, how do you keep them down on the farm?

[2:37:49] Trustee Rogers: The public has now seen what interaction from home looks like.

[2:37:53] Trustee Rogers: and uh and frankly it works um and it allows for engagement for people that wouldn't otherwise get

[2:38:01] Trustee Rogers: up and and go down to the the hall or on it or on a an associated island and and uh don't need

[2:38:10] Trustee Rogers: to travel etc or they have a recreational property anyway um i i i tend to agree that

[2:38:19] Trustee Rogers: And I think we need to find a way or at least consider ways to maintain some of that electronic interactivity.

[2:38:29] Trustee Rogers: We had just started the process of McGandere and we had a camera and it was awkward and it was challenging.

[2:38:40] Trustee Rogers: We did it a couple of meetings, but we brought some people in.

[2:38:44] Trustee Rogers: and you need to have a screen or you've got to figure it out.

[2:38:46] Trustee Rogers: But I think we're way, way farther down the road on this now.

[2:38:50] Trustee Rogers: And I expect we can do it.

[2:38:52] Trustee Rogers: I still have a bag under my desk that has all of that electronic equipment,

[2:38:56] Trustee Rogers: including the camera and a bunch of cables that I don't know what they do.

[2:39:00] Trustee Rogers: But anyway, so I think it's going to be tough to take the interactivity away.

[2:39:08] Trustee Rogers: And I wonder, even if it's by phone.

[2:39:12] Trustee Rogers: uh the the third thing is i entirely agree there is no upside to bringing three staff to

[2:39:21] Trustee Rogers: north vancouver for our uh local trust committee meeting we absolutely have to find a way to

[2:39:28] Trustee Rogers: make sure that that they can come in electronically and um and so i think i think that we were on the

[2:39:35] Trustee Rogers: road to that anyway and i think that means thank you for that recognition and i think the staff

[2:39:41] Trustee Rogers: would be very supportive of that as well so they

[2:39:45] Voice 2: would uh

[2:39:48] Trustee Luckham (probable): further comments from chair vice chair

[2:39:52] Trustee Luckham (probable): fast yeah

[2:39:53] Trustee Fast: i just want to um recognize that i think not only will have people change but

[2:39:59] Trustee Fast: the halls have changed um and even before covid for example there was a screen and a sound system

[2:40:07] Trustee Fast: we could plug into on Hornby and on Denman because those halls are already used for

[2:40:16] Trustee Fast: bringing in electronic transmission and learning opportunities. And so I think the equipment

[2:40:25] Trustee Fast: and the spaces are also going to change. So I just can't see carrying the ten thousand dollars

[2:40:33] Trustee Fast: of equipment around i'm going man i would just take my iphone my ipad my tripod and uh and a

[2:40:40] Trustee Fast: cable anyway i am um i look forward to the discussion and i think uh i think more things

[2:40:47] Trustee Fast: will have changed um out there uh in the spaces that we'll be meeting in thank you

[2:40:58] Trustee Luckham (probable): yeah um i

[2:41:00] Trustee Luckham (probable): I echo lots of the thoughts. I can see lots of challenges going with this, and I look forward to more updates as you evolve the situation. Is that okay, CEO? Do you have something else to add?

[2:41:17] Trustee Luckham (probable): Yeah,

[2:41:17] Voice 2: I just had this last thing. So thank you for that. I would then leave this conversation with asking you, you know, I'm daring to be not unpopular, but sort of sticking with the concept here.

[2:41:32] Voice 2: in the future I'd like you to describe what that interactivity would be then because I've not seen

[2:41:42] Voice 2: it in regular local government business whereby someone from another community could phone in

[2:41:51] Voice 2: and interact back and forth that they can live stream in here yes but I think we should mine

[2:41:59] Voice 2: then the instances of interactivity because what we're going to end up with is some of our

[2:42:06] Voice 2: assumptions colliding with each other what are they to do that we need more staff on site

[2:42:13] Voice 2: and we need more complex capital equipment and we can and I'll bring you reporting on what that is

[2:42:21] Voice 2: so the simpler we can do it and if we just did live streaming which is would be in a significant

[2:42:27] Voice 2: advancement for the trust on an ongoing basis. And simpler technology, we can do it. Not to say

[2:42:36] Voice 2: anything can be done in this realm, you know, if we want to invest staff time and capital in doing

[2:42:43] Voice 2: it. When I look at, I've got a schematic here for what would be needed to do a fully interactive

[2:42:49] Voice 2: meeting, including a screen, a projector, a DVO, which I guess is the heartbeat of the system.

[2:42:57] Voice 2: two speakers, a webcam, a laptop, and a data hub. So that's what would be needed for that fully

[2:43:05] Voice 2: interactive conversation. So I think we should go in, we'll delve more into what full interactivity

[2:43:12] Voice 2: is. The first hint I got was from Vice Chair Patrick around, you know, maybe it's not an LTC

[2:43:19] Voice 2: meeting, but it's a specific topic. And then you could move equipment around because by nature,

[2:43:27] Voice 2: sure it needs to be interactive that discussion whereas in an LTC meeting the interactivity

[2:43:33] Voice 2: really comes in town hall right for the most part so great I really appreciate these comments and

[2:43:44] Voice 2: your support and we'll refine this and leave you with that thought to think through and think

[2:43:50] Voice 2: through your role as vice chairs and also think through not just you know you might be different

[2:43:55] Voice 2: than future vice chairs in terms of their ability or desire to um um you know do some of the actual

[2:44:04] Voice 2: um work here but uh um thank you for the insights and i'll and i'll just sort of take this away take

[2:44:11] Voice 2: this these comments and start building them into our reporting oh

[2:44:17] Trustee Luckham (probable): vice chair fast

[2:44:18] Trustee Fast: just one more

[2:44:21] Trustee Fast: point is we're looking at this at bowen island municipality as well and uh what seems to be

[2:44:27] Trustee Fast: emerging is that we'll continue uh on zoom and in person but everybody will have a screen and

[2:44:34] Trustee Fast: each councillor will have a screen in front of them so that people at home because people at

[2:44:39] Trustee Fast: home can actually see our faces better than they can with just the one camera at the back of the

[2:44:46] Trustee Fast: room and uh anyway i think people in the public whether it's public comments or whether it's

[2:44:52] Trustee Fast: These four, here's the Denman example, four delegations and public comments and applicants and staff and trustees were all remote.

[2:45:02] Trustee Fast: It was a very complicated meeting and it worked well.

[2:45:05] Trustee Fast: I think people in a public meeting, if you're thinking about speakers at a town hall in an in-person public meeting being broadcast in some way,

[2:45:19] Trustee Fast: I think we can probably figure that out. And whether that's those people using their phone to speak or using my phone if I'm the vice chair and lending it to them to speak, or something so that everybody, all the interactivity goes both ways, or just turning the camera around.

[2:45:38] Trustee Fast: Anyway, I think there's different ways and we can probably make it work. So I'll look forward to thinking about this. Thank you.

[2:45:45] Trustee Fast: Okay.

[2:45:49] Trustee Luckham (probable): So thank you, CAO. What I'm taking away is thank you for turning our minds to

[2:45:55] Trustee Luckham (probable): what our expectations are in any meeting, particularly with interaction with the public,

[2:46:02] Trustee Luckham (probable): but specifically in this electronic medium and supporting technology and supporting staff

[2:46:10] Trustee Luckham (probable): staff and what the responsibilities of vice chairs are with respect to the delivery of

[2:46:18] Trustee Luckham (probable): those services.

[2:46:21] Trustee Luckham (probable): And there's certainly some great ideas that Sue Ellen has brought forward, but I think

[2:46:26] Trustee Luckham (probable): that there's what some vice chairs and trustees and even members of the public might be prepared

[2:46:32] Trustee Luckham (probable): to do using somebody's personal cell phone and passing it around the room, for instance,

[2:46:38] Trustee Luckham (probable): in a COVID time, how that would all actually pan out obviously needs some serious considerations

[2:46:45] Trustee Luckham (probable): at your end, because it needs to be seamless and professional and inclusive of everybody.

[2:46:52] Trustee Luckham (probable): So look forward to more conversations, a lot of thought here.

[2:46:57] Voice 2: Okay, thank you.

[2:47:00] Trustee Luckham (probable): So if there's nothing further on this topic, we're at 12 minutes before noon and thinking

[2:47:07] Trustee Luckham (probable): about a break but let's continue on with the new business and see how far we get

[2:47:13] Trustee Luckham (probable): if that's all right with everybody we've got three new business items one being

[2:47:19] Trustee Luckham (probable): Robert's Rules of Order I also got a package in the mail that had that funny

[2:47:24] Trustee Luckham (probable): book in it and so vice chair fast over to you you brought this item to us thank

[2:47:32] Trustee Fast: you mr. chair yes I was just wondering did anybody else receive one of these

[2:47:36] Trustee Fast: from the islands trust okay thank you and uh because when i first received it it didn't have

[2:47:42] Trustee Fast: a note with it and i thought was it sent only to me was there some you know did this come to me

[2:47:49] Trustee Fast: because i did something wrong and i'm wondering if other trustees out there might be um having

[2:47:55] Trustee Fast: the same thought so i just uh i thought some communication if it did come from us i checked

[2:48:00] Trustee Fast: our minute our resolutions it didn't come through EC that I could find and so some explanation could

[2:48:07] Trustee Fast: go out by email or something that would be great in something I don't know how but just to let

[2:48:12] Trustee Fast: trustees know that they weren't being that this came for what reason exactly who who sent it and

[2:48:19] Trustee Fast: and that everybody got one thank you that's it well

[2:48:23] Trustee Luckham (probable): the question is did it go to all trustees

[2:48:26] Trustee Luckham (probable): are just vice chairs uh vice chair Patrick did you get one oh

[2:48:30] Trustee Patrick: yeah I I did but I I don't know

[2:48:32] Trustee Patrick: if it went to all trustees I haven't heard um or who who sent it out um didn't it was a mysterious

[2:48:38] Trustee Patrick: package it said do not bend too so I was like oh what's exciting

[2:48:41] Trustee Patrick: in here a book you can bend that

[2:48:44] Trustee Patrick: but anyway um I it my husband thinks I'm crazy because I've been reading it at night and he's

[2:48:51] Trustee Patrick: like you're reading what um i've been reading it word for word it's a parts of it are like yeah

[2:48:57] Trustee Patrick: and parts a few things what i what i thought out of it might be of value maybe it's kind of late

[2:49:04] Trustee Patrick: in our term but still probably of value to do is to have a little workshop you know we have

[2:49:09] Trustee Patrick: ellie mimiya's cheat sheet um and i think we could build on that and make a uh kind of our own

[2:49:16] Trustee Patrick: cheat sheet because one of the things that have come out of here is the use of the friendly

[2:49:21] Trustee Patrick: amendment that i'm reading in there and this book's basically like don't do it uh it really

[2:49:26] Trustee Patrick: is once it's seconded um and i think peter probably saw yesterday i've been very very

[2:49:31] Trustee Patrick: careful now when there's motions on the fly as i say hold that second and i wait until we've got

[2:49:37] Trustee Patrick: it up on the screen or that the minute taker is reading it back and so forth so that we're having

[2:49:42] Trustee Patrick: less of this banter because people are so fast to second motions but um it might be of value to

[2:49:49] Trustee Patrick: to have a little workshop with like the vice chairs to to kind of dust off and have our own

[2:49:55] Trustee Patrick: you know our own version of the cheat sheet not just the la media cheat sheet um on on the motions

[2:50:00] Trustee Patrick: because it is interesting and don't forget i used to compete in parliamentary procedure when i was

[2:50:06] Trustee Patrick: in high school so real nerd oh

[2:50:09] Trustee Luckham (probable): that's uh that's interesting to know anyway uh dan over to you

[2:50:15] Trustee Luckham (probable): just

[2:50:15] Trustee Rogers: just a quick question i of course got it too and it was it's mysterious to me and i just

[2:50:19] Trustee Rogers: thought it was a kind gesture someone said there was a new one so here it is and that's fine i'm

[2:50:24] Trustee Rogers: happy to get it i just want to remind everybody that that a robert's rosewater is great but we

[2:50:30] Trustee Rogers: have a meeting procedures bylaw uh that covers off i would say 95 of situations that could arise

[2:50:38] Trustee Rogers: and and i that's my go-to place so uh just plus ellie mean he's mean is um i know i just butchered

[2:50:48] Trustee Rogers: of his name um uh cheat sheet as well but that's my go-to place so don't forget about bylaw number

[2:50:54] Trustee Rogers: 101 so um

[2:50:59] Trustee Fast: go

[2:51:02] Trustee Luckham (probable): ahead uh

[2:51:03] Trustee Fast: two things um bylaw 101 is trust council if i'm not mistaken and each

[2:51:10] Trustee Fast: ltc has its own uh i think and that's partly why i've been doing the um

[2:51:20] Trustee Fast: public participation guidelines and things some of the LTCs have put that into their

[2:51:27] Trustee Fast: procedures and meeting procedures and so I

[2:51:33] Trustee Fast: anyway I still I still want to know where this book came from and I also wanted to flag that

[2:51:38] Trustee Fast: there are other books out there that are nice useful ones to refer to that refer to the strategy

[2:51:45] Trustee Fast: behind them which is also interesting yeah

[2:51:48] Trustee Rogers: so just so you know it's a bylaw to regulate the

[2:51:51] Trustee Rogers: meetings of the islands trust council committees of council on the islands trust executive committee

[2:51:56] Trustee Rogers: so um i i take it that includes the local trust committees but perhaps i'm wrong i think it

[2:52:05] Trustee Fast: thank

[2:52:06] Trustee Rogers: you thank

[2:52:07] Trustee Luckham (probable): you uh is there an answer to where who this all went to ceo or

[2:52:14] Trustee Luckham (probable): lori or no idea um

[2:52:17] Voice 9: if i can interject uh i believe it was sent out by um cassandra it was just an

[2:52:22] Voice 9: update on the latest version of roberts you have the um smaller version and uh the other uh

[2:52:29] Voice 9: administrators myself have the larger version so this is the abridged version i believe you're

[2:52:34] Voice 9: looking at did

[2:52:35] Trustee Fast: it go to all

[2:52:35] Trustee Luckham (probable): these do you know

[2:52:36] Voice 9: no okay thank you it

[2:52:39] Trustee Luckham (probable): is it is the reader's digest

[2:52:41] Trustee Luckham (probable): digest version which I actually have

[2:52:43] Trustee Luckham (probable): the full version here not

[2:52:47] Voice 9: too meant to offend anyone

[2:52:49] Voice 9: thank you there's

[2:52:54] Trustee Luckham (probable): the there's the whole book if you notice the difference in the thickness

[2:52:57] Trustee Luckham (probable): of the of the two books anyway uh let us move on uh Robert does that answer your question

[2:53:07] Trustee Luckham (probable): vice chair fast okay so next item then that you've brought to us is a 1.2

[2:53:12] Trustee Luckham (probable): and i wasn't sure if it was trustee vice chair and staff reports or trustee staff and staff

[2:53:18] Trustee Luckham (probable): it was

[2:53:19] Trustee Fast: the um trustees presenting staff reports and i spoke to it a little bit up in 5.3 and 5.4

[2:53:27] Trustee Fast: when i asked david marler to introduce the bylaw and it's just that i've um i feel

[2:53:35] Trustee Fast: uncomfortable presenting staff reports i'm not staff and i don't have that professional

[2:53:41] Trustee Fast: And I think for anybody watching these meetings, whether in person or remotely, it might be confusing. And I've just found it very effective at the local trustee, sorry, local trust committee level to really clearly separate staff roles from trustee roles and ask the public members, citizens and applicants to direct their questions, or sorry, to direct their questions and comments to the LTC, not to staff.

[2:54:09] Trustee Fast: And so I'm trying to keep the roles clear between the roles of trustees, the roles of staff and the roles of the public in contributing their comments and input and questions.

[2:54:25] Trustee Fast: And so I didn't want to muddle them up at the executive committee level.

[2:54:30] Trustee Fast: So I just won't be introducing bylaws in the future.

[2:54:36] Trustee Fast: Thank you.

[2:54:39] Trustee Luckham (probable): Okay. So was there a question in there or just?

[2:54:45] Trustee Fast: No, I'm just letting you know that I won't be introducing staff reports at future EC meetings and why.

[2:54:55] Trustee Fast: why. Okay,

[2:55:00] Trustee Luckham (probable): it's a good and valid comment, and it's caused me to reflect on the process that we've

[2:55:14] Trustee Luckham (probable): been practicing for many years. I think maybe when I say, would you like to introduce the,

[2:55:23] Trustee Luckham (probable): And I see this as very different than a staff report of something, because indeed, staff should report on their reports.

[2:55:32] Trustee Luckham (probable): The introduction of a bylaw for approval by EC isn't intended to have you report on the entire thing unless it's simple and straightforward and you're comfortable with doing it.

[2:55:47] Trustee Luckham (probable): And everybody can make that choice, I think.

[2:55:49] Trustee Luckham (probable): And I'm happy to hear from the other vice chairs in a moment.

[2:55:52] Trustee Luckham (probable): but certainly the details are definitely best offered by staff because they're going to give

[2:56:01] Trustee Luckham (probable): it to us in its intended form rather than a summary or whatever but the notion there is to

[2:56:10] Trustee Luckham (probable): get the bylaw introduced on the table in terms of a motion so I understand and appreciate and you

[2:56:15] Trustee Luckham (probable): can certainly conduct yourself accordingly but would be interested in whether or not there's

[2:56:20] Trustee Luckham (probable): any discomfort at the executive committee with the way I phrase it is, would you like to introduce

[2:56:26] Trustee Luckham (probable): the bylaw? And then indeed, if there's more details, staff would actually present the report

[2:56:34] Trustee Luckham (probable): as opposed to introducing the bylaw. And if staff wanted to help with that too,

[2:56:41] Trustee Luckham (probable): that'd be certainly appreciated. Vice chairs, any comments or we just take that from

[2:56:45] Trustee Luckham (probable): from Vice Chair Fast and continue on.

[2:56:48] Trustee Luckham (probable): Vice Chair Patrick.

[2:56:50] Trustee Patrick: Yeah, well, I always appreciate that staff are here.

[2:56:54] Trustee Patrick: I don't, it doesn't mind.

[2:56:55] Trustee Patrick: I think it's just sort of giving that highlight

[2:57:00] Trustee Patrick: of some of the issues that may or may not be in a report.

[2:57:03] Trustee Patrick: Cause sometimes I think that's a real interest

[2:57:05] Trustee Patrick: kind of where did this come from?

[2:57:07] Trustee Patrick: Cause that's

[2:57:08] Trustee Patrick: what I see it as learning.

[2:57:10] Trustee Patrick: And also as we move towards sharing more and more and more

[2:57:14] Trustee Patrick: with what we're doing together as our local trust committees.

[2:57:17] Trustee Patrick: But, you know, I know I always defer to staff

[2:57:20] Trustee Patrick: when we have a complex issue that needs to be discussed.

[2:57:27] Trustee Luckham (probable): Okay.

[2:57:30] Trustee Luckham (probable): Dan, did you have anything?

[2:57:32] Trustee Luckham (probable): Otherwise, I'll go to David Mahler.

[2:57:33] Trustee Rogers: I'll just say I'm comfortable for myself for that current procedure,

[2:57:37] Trustee Rogers: but I think it's perfectly fine for Vice Chair Fast

[2:57:40] Trustee Rogers: to take the role she wants to take.

[2:57:44] Trustee Luckham (probable): Yeah. David Mahler?

[2:57:45] Trustee Luckham (probable): Yeah,

[2:57:46] Voice 1: I always assume that you've read the report and if there are any questions about

[2:57:50] Voice 1: it, you would ask me for any interpretations. So I don't have any concerns from staff point of view.

[2:57:58] Trustee Luckham (probable): Okay. So that's all good. So thank you for that clarity, Vice Chair Fast. And indeed,

[2:58:05] Trustee Luckham (probable): that's an appropriate action. And anybody can choose to do that. So if it's all right now,

[2:58:13] Trustee Luckham (probable): Now the final third item here is travel to islands.

[2:58:19] Trustee Luckham (probable): And I think that was also a trustee vice chair passed.

[2:58:23] Trustee Fast: Yeah, just that as the CAO referred to earlier,

[2:58:28] Trustee Fast: and I think you yourself, Mr. Chair,

[2:58:31] Trustee Fast: we're coming to the, there's more announcements coming

[2:58:34] Trustee Fast: about COVID restrictions on what tomorrow, Friday.

[2:58:40] Trustee Fast: and um i think uh we may want to think about putting out another um islands trust asks people

[2:58:48] Trustee Fast: not to travel to the islands i just wanted to flag it that that might be coming that's what

[2:58:52] Trustee Fast: people on bowen think is probably going to come and um so i just wanted to ask whether people

[2:58:58] Trustee Fast: thought we should do it if there's um further restrictions coming because then we won't meet

[2:59:05] Trustee Fast: until later yeah

[2:59:10] Trustee Luckham (probable): you know the i i think the regular reporting is mondays um that's when they

[2:59:16] Trustee Luckham (probable): they drop the bombshell so to speak um um so that there's some predictability in that um i i don't

[2:59:26] Trustee Luckham (probable): you know uh it's hard it's difficult for us to determine how to uh advance that um that we may

[2:59:34] Trustee Luckham (probable): may end up being contrary with the province, because certainly there's changes afoot and

[2:59:38] Trustee Luckham (probable): vaccinations are rolling out. I'm listed to get my vaccination on the 28th of April. Looking

[2:59:44] Trustee Luckham (probable): forward to that, unless I can squeeze myself in somewhere earlier. So yeah, I'm not sure.

[2:59:53] Trustee Luckham (probable): I think we have to be nimble on this, but I'm happy to also take direction from...

[3:00:00] Trustee Luckham (probable): executive committee as i'm sure staff are um if it seems appropriate i basically just wanted to

[3:00:07] Trustee Luckham (probable): raise it in case anybody else knew

[3:00:08] Trustee Fast: early news and uh if we wanted to think about it beforehand

[3:00:13] Trustee Fast: it's fine if we want to just react to it yeah

[3:00:17] Trustee Luckham (probable): anybody uh have any suggestions no

[3:00:22] Trustee Luckham (probable): vice chair patrick i

[3:00:23] Trustee Patrick: don't have suggestions i mean it's there's

[3:00:26] Trustee Luckham (probable): a lot of

[3:00:27] Trustee Patrick: sensitivity i i know

[3:00:28] Trustee Patrick: When North Pender, when they gave third reading to the short-term vacation rentals, there were a couple of people that were very upset.

[3:00:35] Trustee Patrick: How can you make a third reading on a short-term vacation rental when we shouldn't be having people come here?

[3:00:40] Trustee Patrick: So there is a lot of sensitivity.

[3:00:45] Trustee Patrick: And I haven't heard any other calls on us recently.

[3:00:51] Trustee Patrick: It's definitely a different environment.

[3:00:53] Trustee Patrick: And a year ago, you know, we were all we had our emergency operation centers up and running and we were having more meetings.

[3:00:58] Trustee Patrick: And here we are running into probably the most intense part of the of the of the pandemic.

[3:01:04] Trustee Patrick: And it's it's it's very strange.

[3:01:10] Trustee Patrick: And we just had our Saturday markets opened and it's like it's a very weird environment.

[3:01:15] Trustee Patrick: So, you know, I think we're going to have to see what the province does next.

[3:01:19] Trustee Luckham (probable): Yeah, there's lots to discuss on this.

[3:01:21] Trustee Luckham (probable): and I get the conversation from both emergency services and from government so yeah yeah it may

[3:01:30] Trustee Fast: not even be effective now that the province is putting out things about travel whereas before

[3:01:35] Trustee Fast: they weren't so but I just wanted to raise it in case so let's move on that's fine yeah

[3:01:42] Trustee Luckham (probable): well I'll

[3:01:42] Trustee Luckham (probable): note that Jim Abrams and Mayor Sebring are both I think suggesting that the government should shut

[3:01:50] Trustee Luckham (probable): down BC Ferries and so you know there's lots of lots of conversation out there.

[3:01:59] Trustee Luckham (probable): Okay, it's 12.03. I don't know if you want to break for lunch or continue on

[3:02:05] Trustee Luckham (probable): here for a little bit and maybe break a little later. What's the pleasure of the

[3:02:09] Trustee Luckham (probable): vice chairs and staff particularly at this time? You want to break for lunch?

[3:02:15] Trustee Luckham (probable): Thumbs up from anybody or we'll just continue on for a bit? Okay, I'm gonna

[3:02:20] Trustee Luckham (probable): to continue on uh so ltc chairs reports on local advocacy topics is there anything that anybody

[3:02:27] Trustee Luckham (probable): needs to speak to with regards to advocacy the ltcs uh vice chair patrick i

[3:02:36] Trustee Patrick: think i talked before

[3:02:36] Trustee Patrick: but i'll just talk about it again that it hasn't moved a great deal but we had that meeting myself

[3:02:42] Trustee Patrick: peter grove uh jara rockefeller and jane wolverton with adam olson um gary holman was going to meet

[3:02:50] Trustee Patrick: He had a conflict at the last moment, but we did touch base about sort of the speculation vacancy tax and potential next steps and housing authorities and so forth.

[3:03:04] Trustee Patrick: So there's that conversation still out there, but it hasn't advanced too far yet.

[3:03:17] Trustee Luckham (probable): Okay, thank you.

[3:03:18] Trustee Luckham (probable): Anything from anybody else?

[3:03:20] Trustee Luckham (probable): Okay, let's continue on then.

[3:03:23] Trustee Luckham (probable): local planning services our next section vice chair fast a letter from vice chair fast regarding

[3:03:29] Trustee Luckham (probable): the denman housing association and that's over to you on page 140 sure

[3:03:37] Trustee Fast: i had jumped the gun at

[3:03:38] Trustee Fast: the previous meeting got ahead of the applicant who hadn't applied for this um sponsorship yet

[3:03:44] Trustee Fast: And I'll note that it's a bit confusing.

[3:03:51] Trustee Fast: But anyway, here is the letter again from the Local Trust Committee to the Executive Committee with the application for the sponsorship as it's supposed to be.

[3:04:07] Trustee Fast: Thank you.

[3:04:09] Trustee Luckham (probable): Okay, so 8.3.1 and 8.3.2 are together, is my understanding.

[3:04:16] Trustee Luckham (probable): Yeah.

[3:04:16] Trustee Luckham (probable): Okay.

[3:04:18] Trustee Luckham (probable): um and so uh director mahler do you want to speak to this request for decision that's in front of us

[3:04:26] Voice 1: uh yes uh for sure i just make sure my mic's on it is okay thank you so we have received the um

[3:04:36] Voice 1: request for a sponsorship from the um demon housing this is the same application that the

[3:04:48] Voice 1: executive committee approved a sponsorship for last time that particular application

[3:04:56] Voice 1: proved they could not find water and the landowner that had the who they had the

[3:05:03] Voice 1: option to purchase the land from did not extend the deadline for that purchase to happen so the

[3:05:10] Voice 1: applicant had to withdraw their rezoning application so they've come back now with

[3:05:15] Voice 1: another property and they have resubmitted a rezoning application for that property which is

[3:05:22] Voice 1: DERZ 2021.1. So they have now made an application to the executive committee for a sponsorship of

[3:05:33] Voice 1: this application which is just under $5,000 is the request. The last fiscal year which ended at

[3:05:42] Voice 1: the end of march of this year the executive committee approved uh sponsorships of thirteen

[3:05:48] Voice 1: thousand five hundred dollars over that year um this particular sponsorship comes out the new

[3:05:53] Voice 1: fiscal so there's no uh approvals in the last couple of weeks since the fiscal started so this

[3:06:00] Voice 1: would be the first one for this fiscal year for you to consider um don't have much else to say

[3:06:06] Voice 1: it's again it's a reasoning application for affordable housing and the non-profit society

[3:06:12] Voice 1: meets all of the requirements of the sponsorship policy all

[3:06:19] Trustee Luckham (probable): right thank you um do you want to make

[3:06:23] Trustee Luckham (probable): the motion uh i would be

[3:06:26] Trustee Luckham (probable): fast and then we can have a discussion sure

[3:06:28] Trustee Fast: that executive committee

[3:06:29] Trustee Fast: approved financial sponsorship of four thousand nine hundred and fifty dollars for the rezoning

[3:06:33] Trustee Fast: application derz 2021.1 denman housing association denman green which would amend the denman island

[3:06:41] Trustee Fast: Island Official Community Plan By-law, sorry, yeah.

[3:06:45] Trustee Fast: Number 185, 2008 and the Denman Island Land Use By-law

[3:06:48] Trustee Fast: number 186, 2008 to allow for proposed

[3:06:52] Trustee Fast: affordable housing project on Denman Island.

[3:06:55] Trustee Fast: Thank you.

[3:06:56] Trustee Luckham (probable): Okay, do I have a seconder for that motion?

[3:06:59] Trustee Luckham (probable): Seconded by Vice Chair Patrick.

[3:07:01] Trustee Luckham (probable): Do you wish to speak to the motion, Vice Chair Bast?

[3:07:04] Trustee Fast: Sure, I will speak to it.

[3:07:06] Trustee Fast: This is the same group of,

[3:07:09] Trustee Fast: I'll start by saying the Denman LTC is excited to see this application come back so quickly, a different piece of land from the Denman Housing Association, and that's why the letter was written so quickly and submitted before the application even came in.

[3:07:27] Trustee Fast: I will say also that the bylaws that we just passed earlier include a Denman Island-wide opportunity for affordable housing zone.

[3:07:51] Trustee Fast: So, we have saved work by doing the whole Denman housing zone behind the scenes that any affordable housing project could fit into on a site-by-site basis.

[3:08:08] Trustee Fast: As, for example, the one we passed was R2-4.

[3:08:15] Trustee Fast: four anyway um i just uh i think this group has got it's still got the wind in its sails and it's

[3:08:23] Trustee Fast: got a new um uh property that they're working with right down in the village core in what they

[3:08:31] Trustee Fast: call downtown denman right across from where uh the ltc meets and uh it seems um like a likely

[3:08:38] Trustee Fast: and I urge the EC to support this proposal.

[3:08:44] Trustee Fast: Thank you.

[3:08:47] Trustee Luckham (probable): Okay, thank you.

[3:08:49] Trustee Luckham (probable): So that was moved and seconded.

[3:08:50] Trustee Luckham (probable): Is there any other discussion?

[3:08:51] Trustee Luckham (probable): Dan Rogers.

[3:08:53] Trustee Rogers: I have a question.

[3:08:56] Trustee Rogers: I can add a couple of comments.

[3:08:58] Trustee Rogers: My question is, is we sponsored the last application

[3:09:03] Trustee Rogers: and then it was eventually withdrawn or abandoned.

[3:09:08] Trustee Rogers: I'm not sure which it was,

[3:09:10] Trustee Rogers: But let's say it was withdrawn. Often when applications are withdrawn, there is a refund of some of the fees that are granted.

[3:09:20] Trustee Rogers: And I guess my question is, is given the trajectory of that particular application, did we get any of our sponsorship money back?

[3:09:30] Voice 1: I suppose for accounting reasons, you should have, because we didn't have to refund.

[3:09:35] Voice 1: the applicant hadn't paid anything, so there was no money to pay back to the applicant.

[3:09:41] Voice 1: I don't think we credited the executive committee in the accounting for the refund they would have

[3:09:49] Voice 1: received. So normally if an applicant withdraws an application before a public hearing,

[3:09:54] Voice 1: then there is a refund of roughly the cost of public hearing, which is probably around $1,200,

[3:09:59] Voice 1: fifteen hundred dollars if so i could talk to julian nancy if you want the accounting to be

[3:10:05] Voice 1: corrected for that but it has no impact on your budget well

[3:10:11] Trustee Rogers: no it does because we would have

[3:10:13] Trustee Rogers: actually they would have paid us for forty nine hundred and fifty dollars and we would have given

[3:10:17] Trustee Rogers: them forty nine hundred and fifty dollars back and uh so we actually sent them some money and

[3:10:24] Trustee Rogers: And this leads to my second, my first comment is, I actually don't like the way we account for these

[3:10:30] Trustee Rogers: things. Because I think money deferred or not foregone is the same as an expenditure. And

[3:10:37] Trustee Rogers: I really think we need to take that view in relation to this, and we need to build it into

[3:10:45] Trustee Rogers: our budget appropriately. We have this 5,000 notional amount, but I think we do treat it as,

[3:10:52] Trustee Rogers: oh, well, we're just not getting the money, but it's the same thing in my mind. And I'm going to

[3:10:57] Trustee Rogers: come back to that after we finish it. I'm supportive of this application. I just think

[3:11:03] Trustee Rogers: that we need to make sure that we account for it properly because it is the same. And I think we

[3:11:11] Trustee Rogers: need to have something in our budget that actually says, look, with all the applications, we're going

[3:11:16] Trustee Rogers: going to probably forego 15 to 20 thousand dollars a year um because we've now got you know there's

[3:11:23] Trustee Rogers: another one come on galliano i'm guessing there's some coming on salt spray you know they're coming

[3:11:27] Trustee Rogers: and i'm quite supportive of that but i think we need to put it in our budget properly so um so

[3:11:34] Trustee Rogers: that was my my one comment uh i had another one and like other people it disappeared from my head

[3:11:41] Trustee Rogers: at this moment so oh i know

[3:11:43] Trustee Rogers: i here i'll tell you about my other comment is this more political

[3:11:48] Trustee Rogers: i'll just say this again and i've said it before i am uncomfortable with the local trust committee

[3:11:55] Trustee Rogers: supporting one of these applications um and i i will just tell you i won't do it um uh i'll vote

[3:12:03] Trustee Rogers: on it at the ec but there's a reason why it was removed from the local the discretion of the local

[3:12:08] Trustee Rogers: trust committee and into the executive committee is because the local trust committee is going to

[3:12:14] Trustee Rogers: um uh is going to be making the many decisions going forward about the actual application itself

[3:12:21] Trustee Rogers: and the merits of the application and i think there that the perception could be if you sp if

[3:12:28] Trustee Rogers: you support and sponsor the application for deferral of the of the application fee it could

[3:12:36] Trustee Rogers: could be seen as an indication

[3:12:39] Trustee Rogers: that you're supportive of the application

[3:12:43] Trustee Rogers: when you have a long way to go in the application process

[3:12:45] Trustee Rogers: through a number of bylaws

[3:12:47] Trustee Rogers: and public hearings and community.

[3:12:48] Trustee Rogers: But I think we need to be very careful

[3:12:50] Trustee Rogers: of local trust committees actually supporting

[3:12:54] Trustee Rogers: when endorsing these types of applications.

[3:12:56] Trustee Rogers: So I just say that out loud

[3:12:59] Trustee Rogers: and I don't know if anybody else has any comment.

[3:13:02] Trustee Rogers: that

[3:13:04] Trustee Luckham (probable): trustee vice chair oh

[3:13:08] Trustee Patrick: i uh oh i have an echo going here um no it's gone i absolutely agree with

[3:13:15] Trustee Patrick: what dan was just saying on on those those reasons another interesting um thing that we

[3:13:21] Trustee Patrick: should consider if we're going to have a separate vote on that but um we may want to consider an

[3:13:26] Trustee Patrick: amendment here um this is a positive story i mean it's not a lot of money but it is demonstration

[3:13:36] Trustee Patrick: demonstration of the Islands Trust's willingness to support projects of this nature.

[3:13:42] Trustee Patrick: But I think there's also an opportunity to, I don't want to deal with the freedom of expression,

[3:13:51] Trustee Patrick: but I'll give you an example here on Salt Spring. There was a seniors housing project that we did

[3:13:58] Trustee Patrick: sponsor their application. They moved through the process at a higher speed than anyone else

[3:14:06] Trustee Patrick: has ever done um they've been delayed for getting their project going but for lots of other reasons

[3:14:12] Trustee Patrick: not for islands trust but they're out there publicly saying it's because of islands trust

[3:14:16] Trustee Patrick: that now the wood is so expensive and it's cost us a lot of money so i think there needs to be

[3:14:22] Trustee Patrick: some um arrangements when these sponsorships of of of uh you know what they say too that uh

[3:14:31] Trustee Patrick: publicly you know we have a good story to tell but you know not that we want to control what

[3:14:38] Trustee Patrick: they're saying but to go out there and now blame the islands trust for their you know problems that

[3:14:43] Trustee Patrick: they run into because these are all very complex projects we we should have something there kind

[3:14:48] Trustee Patrick: of a memo of understanding or something yeah

[3:14:55] Trustee Luckham (probable): thank you for that uh trustee vice chair patrick

[3:15:00] Trustee Luckham (probable): um certainly i agree with all of the comments and thoughts there's a lot of complexity

[3:15:06] Trustee Luckham (probable): in this and not the least of which is ongoing pressure to advance a project of which the costs

[3:15:16] Trustee Luckham (probable): are increasing dramatically because of the cost of materials the longer that it takes you know

[3:15:25] Trustee Luckham (probable): as as I kind of remark earlier I think with respect to application fees is that at the

[3:15:32] Trustee Luckham (probable): the moment, this is a $5,000 contribution, which I think does have very important fiscal

[3:15:41] Trustee Luckham (probable): weight, because it indeed continues to drive down the revenues of the organization, which

[3:15:52] Trustee Luckham (probable): we're struggling with. And so this application may cost a lot more in the coming future if

[3:15:59] Trustee Luckham (probable): if LTCs increase their fees, which I hope they do, but that just needs to be better.

[3:16:08] Trustee Luckham (probable): And so, you know, certainly I'm in support of this thing and perhaps that's another conversation,

[3:16:13] Trustee Luckham (probable): even for another day perhaps, but I'm not going to drag it out any longer.

[3:16:22] Trustee Luckham (probable): So I believe that was moved and seconded.

[3:16:25] Trustee Luckham (probable): Is there any further discussion?

[3:16:28] Trustee Luckham (probable): Then I'm going to call for the vote.

[3:16:29] Trustee Luckham (probable): All those in favor?

[3:16:32] Trustee Luckham (probable): And none opposed.

[3:16:33] Trustee Luckham (probable): So indeed that carries.

[3:16:34] Trustee Luckham (probable): I wish Denman Island and the applicant every success.

[3:16:39] Trustee Luckham (probable): And we'll see how that goes.

[3:16:41] Trustee Rogers: Mr.

[3:16:42] Trustee Luckham (probable): Chair, if I might,

[3:16:44] Trustee Rogers: I have a sort of a follow-up motion

[3:16:48] Trustee Rogers: that I want to put on the table.

[3:16:50] Trustee Rogers: However, I would ask your leave

[3:16:51] Trustee Rogers: to bring it after the lunch break

[3:16:53] Trustee Rogers: so that I can work on the language

[3:16:55] Trustee Rogers: and make it a little clearer.

[3:16:56] Trustee Rogers: And then if I could ask your leave

[3:16:58] Trustee Rogers: to put it on the table as soon as the lunch break is over that

[3:17:02] Trustee Luckham (probable): would be a very kind of you to

[3:17:04] Trustee Luckham (probable): consider approaching it in that way that would be much appreciated um so if that's all right with

[3:17:10] Trustee Luckham (probable): vice chairs um we'll uh let dan come back with a follow-up motion thank you um so 8.33 here

[3:17:21] Trustee Luckham (probable): um is a member of understanding western lake availability and climate change assessment

[3:17:27] Trustee Luckham (probable): assessment briefing. This is a little unusual. I haven't seen this before at EC, but David Marler,

[3:17:33] Trustee Luckham (probable): are you going to introduce this for us?

[3:17:36] Voice 1: Yes, I am. So thank you. This is, Jason

[3:17:40] Voice 1: Newman's put this together on behalf of the Salt Spring Island Local Trust Committee.

[3:17:44] Voice 1: So the reason it's before you is due to council's policy, which requires the executive committee

[3:17:53] Voice 1: Committee comment on memorandums of understanding between a local trust committee and the regional

[3:17:59] Voice 1: district. So I'll talk a little bit more about it in a second, but if you go to page 154,

[3:18:05] Voice 1: the section 4 from Trust Council Policy 214 is there, and it indicates in there that under 4.2

[3:18:15] Voice 1: that staff prepares a draft memorandum of understanding for review and comment

[3:18:19] Voice 1: by the appropriate trust corporate entities, which includes the Salt Spring Local Trust Committee

[3:18:25] Voice 1: and the Executive Committee. So that's the reason it's before you is to give you the opportunity to

[3:18:31] Voice 1: comment before the Salt Spring Island Local Trust Committee enters into this MOU. The MOU would be

[3:18:39] Voice 1: entered into by the chair of the Salt Spring Local Trust Committee and the relevant person over at

[3:18:45] Voice 1: at the regional district.

[3:18:46] Voice 1: This particular MOU is to do with a project

[3:18:50] Voice 1: on watershed management protection.

[3:18:54] Voice 1: It is coordinating activity under bylaw 154,

[3:19:02] Voice 1: which is a delegated authority

[3:19:04] Voice 1: to the Salt Spring Island Local Trust Committee.

[3:19:07] Voice 1: So I've gone through the memorandum of understanding.

[3:19:10] Voice 1: So from a staff point of view, it looks good.

[3:19:14] Voice 1: and i'm not sure if the salt spring local trust committee has had an opportunity to review it yet

[3:19:19] Voice 1: but if they have not they will be before their they'll pass a resolution to ask the chair to

[3:19:25] Voice 1: sign off on it and we can then get on with the work so for the executive today there's no

[3:19:31] Voice 1: resolution required but if you would like to provide comments back to the salt spring island

[3:19:35] Voice 1: local trust committee about anything in the memorandum of understanding you can certainly

[3:19:40] Voice 1: do that by resolution so back to the chair thank you

[3:19:46] Trustee Luckham (probable): okay thank you so then

[3:19:49] Trustee Luckham (probable): there's no action required here unless there's comments that the Executive

[3:19:54] Trustee Luckham (probable): Committee wants to pass back to Salt Spring Island correct correct

[3:19:58] Voice 1: okay so vice

[3:20:00] Trustee Luckham (probable): chairs are there any remarks you'd like to make back to Salt Spring Island with

[3:20:04] Trustee Luckham (probable): regard to the memorandum of understanding not seeing any interest in

[3:20:11] Trustee Luckham (probable): that. So thank you for bringing that to our attention. Now, actually, your explanation was

[3:20:18] Trustee Luckham (probable): clearer than what I was able to derive from the written word here. So now I understand

[3:20:23] Trustee Luckham (probable): why it's before us. So I appreciate that. Thank you.

[3:20:28] Trustee Luckham (probable): Shall we continue on with correspondence at this point? Or do you want to break for lunch?

[3:20:37] Trustee Luckham (probable): Are you nodding yes to break, Vice Chair Rogers?

[3:20:41] Trustee Luckham (probable): Well,

[3:20:41] Trustee Rogers: I'm guessing when we get into the correspondence from Liskety Island, that's going to be a little bit longer conversation.

[3:20:47] Trustee Rogers: I

[3:20:48] Trustee Luckham (probable): think you're right. So let's break for lunch and say that we will return at one o'clock. Is that all right with everybody?

[3:20:54] Trustee Luckham (probable): I guess seeing thumbs up and nods. And so, Laurie, if you can look after a little poster for that effect.

[3:21:02] Trustee Luckham (probable): and we'll reconvene at one o'clock. I may be mobile at that point but I will be stopped

[3:21:08] Trustee Luckham (probable): and in one place to continue the meeting so bear with me if there's any disruption

[3:21:14] Trustee Luckham (probable): or I'll try to avoid any disruption. Okay so we'll see you at one o'clock.

[3:57:33] Trustee Luckham (probable): so can everybody hear me okay perfect yes i'm in the mobile office now you're clear

[3:57:49] Trustee Rogers: your connection's better well

[3:57:51] Trustee Luckham (probable): that's because i don't have i'm not in the middle of the forest

[3:57:54] Trustee Luckham (probable): cover it's um that's that's one of the dilemmas of uh living in a beautiful place i heard a funny

[3:58:15] Trustee Luckham (probable): any static noise there did anybody else hear that no

[3:58:20] Trustee Rogers: i did yeah but it's gone now oh i see

[3:58:25] Trustee Luckham (probable): yeah it's kind of weird just like my fire department radio just went off or something

[3:58:29] Trustee Luckham (probable): silly or

[3:58:32] Trustee Rogers: the space station space station was flying overhead one of the other oh yeah well

[3:58:37] Trustee Luckham (probable): they launched uh another one of those blue origin uh tourist rockets today no tourists on board

[3:58:45] Trustee Luckham (probable): they're still in the test stages but it's amazing how much rocketry is going on there's a mad rush

[3:58:51] Trustee Luckham (probable): to get off planet earth by the looks of it okay well it's now one o'clock and um let's uh call

[3:59:05] Trustee Luckham (probable): our meeting back to order um i want to acknowledge uh that we've got uh folks that are dialing in

[3:59:14] Trustee Luckham (probable): from afar and as viewing the live streaming so welcome to our meetings and acknowledging that

[3:59:22] Trustee Luckham (probable): indeed we're very privileged to be able to live here in the in the Salish Sea. I am a resident on

[3:59:31] Trustee Luckham (probable): Thetis Island, the Lacs and the Penelakut territory and my colleagues here are situated across the

[3:59:38] Trustee Luckham (probable): Gulf Islands and numerous nations territories and just say good afternoon to Vice-Chair

[3:59:45] Trustee Luckham (probable): Fass from Bowen Island, Councillor and Trustee. Vice-Chair Rogers out on Keats Island and Vice-Chair

[3:59:53] Trustee Luckham (probable): Patrick out on Salt Spring Island. CAO Russ Hotzenpiller joining us from somewhere.

[4:00:00] Trustee Luckham (probable): a couple of our staff with us.

[4:00:02] Trustee Luckham (probable): Claire Freider, Director of Trust Area Services.

[4:00:04] Trustee Luckham (probable): Dayla Marlard, Director of Local Planning Services.

[4:00:08] Trustee Luckham (probable): Our senior intergovernmental liaison, Lisa Wilcox.

[4:00:14] Trustee Luckham (probable): Thank you for joining us, Lisa.

[4:00:15] Trustee Luckham (probable): And then of course, Laurie Foster,

[4:00:18] Trustee Luckham (probable): who's looking after technology in our minutes for us.

[4:00:21] Trustee Luckham (probable): And thank you for the conversation earlier

[4:00:23] Trustee Luckham (probable): to clarify what's gonna happen

[4:00:25] Trustee Luckham (probable): with the in-camera piece a little bit later on.

[4:00:28] Trustee Luckham (probable): so we've dealt with the majority of our business uh today um and we are now at uh correspondence

[4:00:36] Trustee Luckham (probable): um refresh members mr

[4:00:39] Trustee Rogers: mr chair with your indulgence i i asked if i could bring a motion

[4:00:42] Trustee Rogers: forward before we got to correspondence and i wonder if i could do that now oh

[4:00:46] Trustee Luckham (probable): that would be

[4:00:47] Trustee Luckham (probable): awesome yeah so uh indeed we have a motion coming forward um as a result of of executive committee

[4:00:55] Trustee Luckham (probable): sponsorship requests and and then we're going to go into correspondence and I'll

[4:01:00] Trustee Luckham (probable): just note for those that are seeing the printed agenda there was a couple of

[4:01:05] Trustee Luckham (probable): amendments to that list of correspondence under 9.3 and 9.4 we have

[4:01:13] Trustee Luckham (probable): a letter from Sheila Harrington and a letter from Liskety Island Nature

[4:01:17] Trustee Luckham (probable): Conservancy, as well as some correspondence from Suzanne Singer about view corridors.

[4:01:27] Trustee Luckham (probable): So, Dan Rodgers, I'll turn it and then we're going to be going in camera.

[4:01:32] Trustee Luckham (probable): And so, Dan Rodgers, I'll turn it over to you for a new motion.

[4:01:35] Trustee Rogers: Thanks. And it's on the screen. And I'll just say, you know, happy with amendments.

[4:01:42] Trustee Rogers: amendments but i just wanted to the two points from my point of view is is that that these

[4:01:49] Trustee Rogers: sponsorships be listed as a an expense and that we put an appropriate amount into the budget in

[4:01:56] Trustee Rogers: the sense that in the sense that i think that whatever the five thousand dollar number we've

[4:02:04] Trustee Rogers: been dealing with over the years is clearly insufficient so there's going to be more of

[4:02:09] Trustee Rogers: of these and I think we should show it as an expense

[4:02:13] Trustee Rogers: as opposed to a foreground revenue.

[4:02:15] Trustee Rogers: So that's my point, my motion, thank you.

[4:02:19] Trustee Rogers: So I move that EC request that in preparation

[4:02:22] Trustee Rogers: the next trust council budget staff

[4:02:24] Trustee Rogers: and financial planning committee include

[4:02:26] Trustee Rogers: an appropriate expense item for EC application sponsorships

[4:02:31] Trustee Rogers: made pursuant to the trust sponsorship policy.

[4:02:35] Trustee Rogers: policy.

[4:02:38] Trustee Luckham (probable): Okay. So moved, seconded by Vice Chair Patrick. And do you wish to speak to it further?

[4:02:45] Trustee Rogers: No, I think I did before. Thank you.

[4:02:47] Trustee Luckham (probable): Okay. Is there any discussion? Vice Chair Patrick?

[4:02:52] Trustee Patrick: I'm fully supportive of this. I'm wondering, do we need to also dust off the policy statement?

[4:02:58] Trustee Patrick: Because like I said, what I had brought up regarding communications of, not that we have

[4:03:07] Trustee Patrick: to tie their hands but uh you know that we sponsor an application and if you have an applicant turn

[4:03:12] Trustee Patrick: around and say that you know we're causing all their delays and so forth as is uh i don't know

[4:03:18] Trustee Patrick: if that's a proper mechanism to try to control that or not we

[4:03:24] Voice 6: could i don't

[4:03:25] Trustee Luckham (probable): know about control

[4:03:26] Trustee Luckham (probable): but i do under the same thing whether or not the policy shouldn't be reviewed and perhaps

[4:03:33] Trustee Luckham (probable): return to council with some recommendations however they might be i see

[4:03:38] Trustee Fast: the cao's hand is up

[4:03:40] Trustee Luckham (probable): Oh, CAO Hotson-Piller, over to you.

[4:03:43] Trustee Luckham (probable): Thanks very much.

[4:03:44] Voice 2: I think, though every time I go into one of these meetings, my sole goal is to absorb no new work, that a review of the policy might be of value.

[4:03:56] Voice 2: you. And not only from a communications perspective, and indeed, some commensurate

[4:04:05] Voice 2: understanding that sponsorship leads to some sort of relationship between the applicant and the

[4:04:12] Voice 2: sponsoree. But also the notion of if we're getting more and more of these, and you know, happily,

[4:04:19] Voice 2: David's here, because he's more intimate with the policy than I am right now. You know, we're going

[4:04:23] Voice 2: going to be sponsoring $25,000 worth of work in the coming year. And double that in terms of the

[4:04:30] Voice 2: actual work because the fee doesn't cover the actual work intended. So I'm sure we're comfortable

[4:04:39] Voice 2: with that, but at some point there you'd want to reflect on it. And the other idea might be that

[4:04:44] Voice 2: it might not be always for the totality of the application. Maybe there could be a standing

[4:04:49] Voice 2: number um of two thousand dollars or something like that that provides some assistance but not

[4:04:59] Voice 2: um anything more i i can't go into the pros and cons of what that might be but there's there's

[4:05:03] Voice 2: other ways to look at how this might be of value so you might want to take a look at the policy as

[4:05:09] Voice 2: we get some real numbers but i certainly agree this is not um this should be a fully accounted

[4:05:15] Voice 2: counted for element and appropriately budgeted.

[4:05:20] Voice 2: Thanks.

[4:05:20] Trustee Luckham (probable): Okay.

[4:05:21] Trustee Luckham (probable): So I'm going to maybe suggest that there'd be a separate

[4:05:24] Trustee Luckham (probable): motion rather than trying to amend this one,

[4:05:27] Trustee Luckham (probable): but, and that could be fast.

[4:05:30] Trustee Luckham (probable): What did you have for us?

[4:05:32] Trustee Luckham (probable): Oh,

[4:05:32] Trustee Fast: also I'm in support of this motion.

[4:05:35] Trustee Fast: And at some point we might want to also consider the policy

[4:05:39] Trustee Fast: because there is the overlap of an LTC

[4:05:45] Trustee Fast: being seen to be an advocate for an applicant at the outset of what could be a long process that

[4:05:53] Trustee Fast: they might not ultimately support or they might want to make changes or whatever

[4:05:57] Trustee Fast: there's that overlap of advocacy and application that I don't feel very comfortable with I agree

[4:06:05] Trustee Fast: with the fact that these come to executive committee and I wonder if LTCs shouldn't just

[4:06:12] Trustee Fast: have a endorse or not endorse their application for sponsorship to EC rather than

[4:06:21] Trustee Fast: anyway that so I'm in support of this motion I think our chair has frozen I see David Marler's

[4:06:33] Trustee Fast: hand up Mr chair are you with us no

[4:06:40] Voice 1: I don't think so no

[4:06:41] Trustee Fast: so

[4:06:43] Voice 1: at the recognition of vice chair fast

[4:06:46] Voice 1: please go ahead

[4:06:46] Voice 1: yeah thank you the policy uh does actually reference a fund so um section six of

[4:06:55] Voice 1: policy just says that uh where the the ec wishes to sponsor a property specific application the

[4:07:03] Voice 1: cost of that relevant application will be charged to the fund for the sponsorship of development

[4:07:09] Voice 1: applications that is allocated to the executive committee in the base budget so I think what

[4:07:16] Voice 1: your current resolution that's on the screen we would have to look at that anyway if we're

[4:07:22] Voice 1: changing this so I don't think you need a separate resolution to do that I would work with the

[4:07:26] Voice 1: director of administrative services so the policy and whatever the approach taken budget wise would

[4:07:34] Voice 1: be um correct okay

[4:07:40] Trustee Fast: thank you i'm wondering if somebody could oh i peter luckham has disappeared

[4:07:46] Trustee Fast: go ahead laura thank

[4:07:48] Trustee Patrick: you temporary chair acting chair fast thanks for stepping up um yeah i think

[4:07:54] Trustee Patrick: david the idea of maybe taking a look at the sponsorship policy is for these broader issues

[4:07:59] Trustee Patrick: it's uh regarding um you know what the decisions from the ltc as well as you know giving the

[4:08:07] Trustee Patrick: sponsorship is there some recognition of how they communicate um you know about the islands trust or

[4:08:15] Trustee Patrick: so forth or so how we communicate about them too could be vice versa okay

[4:08:20] Voice 1: so through the chair yeah

[4:08:21] Voice 1: if you want something more than just uh amending it to adjust for the um the budgeting process then

[4:08:28] Voice 1: i think that would definitely be a separate resolution it's a different issue did you want

[4:08:34] Trustee Fast: make a motion laura at this point or do you want to wait for the next meeting sure

[4:08:38] Trustee Patrick: i can attempt

[4:08:39] Trustee Patrick: i mean i don't have a it's it's broad and i don't know if we need i'll state it and then um

[4:08:43] Trustee Patrick: we haven't

[4:08:45] Trustee Rogers: voted on this motion oh

[4:08:46] Trustee Patrick: that's right sorry yeah

[4:08:47] Trustee Fast: sorry i dropped the ball there thank

[4:08:49] Trustee Fast: you and uh

[4:08:50] Trustee Fast: so any more discussion on this motion then i'll call the question all those in favor

[4:08:57] Trustee Fast: thank you that passes without the chair being present but that was

[4:09:01] Trustee Fast: passed. Thank you. Go ahead, Laura. I'll make the motion and then

[4:09:07] Trustee Patrick: we can look at it if it's

[4:09:10] Trustee Patrick: adequate. I move that the executive committee request staff to review the sponsorship policy

[4:09:15] Trustee Patrick: and report back recommendations.

[4:09:20] Trustee Fast: Thank you. That's nice and open-ended.

[4:09:22] Trustee Patrick: Too open-ended.

[4:09:26] Trustee Fast: Director Marmer?

[4:09:29] Voice 1: Yeah, actually, that was going to be my ask is I'm not sure what staff would do

[4:09:33] Voice 1: with that. I think it'd be helpful if we had a little bit more direction as to what you would

[4:09:37] Voice 1: like us to review in the policy, and then we can focus that review for you.

[4:09:43] Trustee Patrick: I think it's LTC

[4:09:44] Trustee Patrick: approvals, communications. I don't know if that's too general, but are there other issues that we

[4:10:00] Trustee Patrick: should say? Funding mechanism.

[4:10:02] Trustee Patrick: Funding mechanism? Yeah.

[4:10:10] Trustee Fast: I might also want to, what do you think

[4:10:13] Trustee Fast: about including the word advocacy um because this letter that i've signed and that's in our

[4:10:21] Trustee Fast: agenda package is kind of an advocacy letter and or maybe that would fit with communications maybe

[4:10:27] Trustee Fast: i

[4:10:28] Trustee Patrick: think it's the broad yeah communications of yeah the

[4:10:31] Trustee Patrick: nature of them okay so

[4:10:33] Trustee Fast: are you moving

[4:10:34] Trustee Fast: that motion uh yes i moved that motion okay thank you and uh do i have a seconder thank you

[4:10:43] Trustee Fast: Thank you, Dan Rogers. And before we go on to more discussion, I just want to check with Laurie. Has anybody got in touch with our chair? And do we know if he's coming back?

[4:10:56] Voice 9: No, I'll text him right now. Thank you.

[4:10:58] Trustee Fast: Thank you. I know you were busy typing. And Director Marmer?

[4:11:06] Trustee Fast: I'm back.

[4:11:07] Trustee Fast: Oh, hello. I see David's hand is up. We've got a...

[4:11:11] Voice 1: Oh, sorry. I forgot to lower it.

[4:11:13] Voice 1: Thank

[4:11:13] Trustee Fast: you. And we passed the first motion, Chair Luckman, it's just there on the screen at the top.

[4:11:22] Trustee Fast: And I pass the chair back to you for this motion, which Laura Patrick has moved and Dan Rogers has seconded.

[4:11:30] Trustee Luckham (probable): Perfect. Glad you guys kept yourselves occupied.

[4:11:33] Trustee Luckham (probable): You'll be pleased to know that my phone, the hotspot, overheated on the dash in the sunshine here on glorious Thetis Island.

[4:11:41] Trustee Luckham (probable): anyway so where's the discussion at it's

[4:11:45] Trustee Fast: just been moved and seconded we haven't had any

[4:11:50] Trustee Fast: discussion yet so that was about to begin okay

[4:11:53] Trustee Luckham (probable): uh so who wishes to speak to this motion or should

[4:11:56] Trustee Luckham (probable): we just vote on it looks like we're voting on it okay so i'll call for the vote all those in favor

[4:12:03] Trustee Luckham (probable): any opposed that carries unanimously thank you very much dan for preparing us for that

[4:12:10] Trustee Luckham (probable): I'm going to go back to the agenda here now and that leaves us where we left off. So ABICC

[4:12:18] Trustee Luckham (probable): May 28th virtual convention registration opens deadline May 21st. Thank you Lori for preparing us

[4:12:26] Trustee Luckham (probable): for that. I certainly expect to be attending. Are there any remarks that you'd like to make Lori?

[4:12:36] Voice 9: No Chair Luck, I'm Executive Committee. I'm just looking for a resolution to fund

[4:12:41] Voice 9: your attendance if you so choose to go okay

[4:12:44] Trustee Rogers: vice

[4:12:46] Trustee Luckham (probable): chairs I'll

[4:12:48] Trustee Rogers: move that all

[4:12:50] Trustee Rogers: members of the executive be funded to attend ABC ABI CC thank

[4:12:58] Trustee Luckham (probable): you seconded by

[4:13:01] Trustee Luckham (probable): vice chair Patrick I know in the I can't recall now for sure whether or not we

[4:13:08] Trustee Luckham (probable): sponsored trustees a limited number of trustees to attend in the past or not because I know that

[4:13:16] Trustee Luckham (probable): there's probably at least one or two trustees that might wish to attend but maybe that would be a

[4:13:20] Trustee Luckham (probable): separate motion as well so let's if there's any discussion otherwise I'll call for the vote

[4:13:26] Trustee Luckham (probable): all those in favor that carries unanimously is there any consideration about providing

[4:13:32] Trustee Luckham (probable): opportunities for trustees to attend and have their registration expense covered

[4:13:37] Trustee Luckham (probable): Vice-Chair?

[4:13:39] Trustee Fast: Yes, Chair. I think in the email here, I think Laurie has sent this out to all

[4:13:46] Trustee Fast: trustees and it does say that they should look in their local trust committee budget, but I

[4:13:53] Trustee Fast: think we should encourage it because costs are lower this year because of COVID and it's also

[4:14:00] Trustee Fast: also easier for trustees to attend this interesting meeting. So I think the memo sort of speaks

[4:14:10] Trustee Fast: to itself here. But do we want to encourage them?

[4:14:15] Trustee Luckham (probable): That's the idea. Yeah. I'll encourage

[4:14:22] Trustee Fast: my trustees. How about that? I think that might work better. So

[4:14:25] Trustee Luckham (probable): we're not hearing any

[4:14:27] Trustee Luckham (probable): direction. So let's leave it at that for now and see how it goes. So if that's all right,

[4:14:33] Trustee Luckham (probable): then i'll continue on with correspondence and um i i asked to have these kind of put together for a

[4:14:40] Trustee Luckham (probable): conversation about the first nations woodlot license on liskety island um i think this

[4:14:46] Trustee Luckham (probable): started out with uh a dog hopwood writing to us and we received that letter at the last meeting

[4:14:53] Trustee Luckham (probable): we've got a second letter here from ken lertzman we have another piece of correspondence from

[4:14:59] Trustee Luckham (probable): Sheila Harrington and then the most recent piece was from Gordon Scott who is the president of the

[4:15:07] Trustee Luckham (probable): Liskety Island Nature Conservancy. Certainly this is a Liskety Island local trust committee

[4:15:17] Trustee Luckham (probable): issue particularly but there is also federation-wide work and

[4:15:24] Trustee Luckham (probable): assumptions of preserving and protecting forest lands in the area. There's been a predominant

[4:15:32] Trustee Luckham (probable): question with regarding what is the Islands Trust doing about this, and I can only say that at this

[4:15:40] Trustee Luckham (probable): time that we want to respect the interests of the islands, we want to respect the interests of the

[4:15:47] Trustee Luckham (probable): First Nations, particularly in our work towards reconciliation, and that this is a conversation

[4:15:53] Trustee Luckham (probable): between the province and the, in this case, First Nation, it's not on us or the new nation that is

[4:16:03] Trustee Luckham (probable): applying for the woodlot license. And ongoing actually is conversations on Crown land in

[4:16:10] Trustee Luckham (probable): particular within the Alice Trust with Flynnrow. That's been a topic on our agenda for a very long

[4:16:15] Trustee Luckham (probable): long time. And those conversations since our last meeting with minister has actually gained some

[4:16:23] Trustee Luckham (probable): momentum and interest in a staff person has been identified to work on these on this issue for us.

[4:16:31] Trustee Luckham (probable): And so there certainly is work ongoing with respect to being involved more closely with

[4:16:39] Trustee Luckham (probable): with these things.

[4:16:41] Trustee Luckham (probable): And so I wonder executive committee,

[4:16:45] Trustee Luckham (probable): what you would like to do

[4:16:47] Trustee Luckham (probable): with these particular pieces of correspondence,

[4:16:49] Trustee Luckham (probable): or do we wanna hear from staff on this

[4:16:52] Trustee Luckham (probable): and then perhaps provide some direction

[4:16:56] Trustee Luckham (probable): or response back to the writers?

[4:16:58] Trustee Luckham (probable): And I've just looked at the raised hands

[4:17:00] Trustee Luckham (probable): about to staff or vice-chairs that would like to speak up.

[4:17:05] Trustee Luckham (probable): Vice-chair Fast.

[4:17:06] Trustee Luckham (probable): yeah

[4:17:07] Trustee Fast: excuse me i just want to um um mention that this also relates to uh uh the visual quality

[4:17:15] Trustee Fast: um assessments oh sorry what are they called visual quality objectives um which were recently

[4:17:23] Trustee Fast: done i think for um uh for lasghedi and i see they're on the uh underway for the sunshine coast

[4:17:32] Trustee Fast: and how sound area and because that all has to do with logging as well and I

[4:17:38] Trustee Fast: believe the islands trust did provide some comments or somehow was referred to

[4:17:44] Trustee Fast: that for Laskini so did provide comments there also I just wanted to mention

[4:17:50] Trustee Fast: Bowen Island wants to be out of the annual allowable cut as well and I don't

[4:17:55] Trustee Fast: know I haven't been part of the recent forestry conversations that you've been

[4:18:02] Trustee Fast: having but other islands

[4:18:04] Voice 4: share these concerns you're muted peter thank

[4:18:19] Trustee Luckham (probable): you i even got a message

[4:18:20] Trustee Luckham (probable): from the host um i lost it but anyway um i was thinking that the view corridor might be a

[4:18:29] Trustee Luckham (probable): separate discussion item because that was brought to our attention from house and within how sound

[4:18:34] Trustee Luckham (probable): um and indeed as you captured there uh that has been a discussion at the islands trust for some

[4:18:40] Trustee Luckham (probable): time and um and so it's spreading across the region by the looks of it so dan rogers over to

[4:18:46] Trustee Luckham (probable): you um

[4:18:49] Trustee Rogers: i i am conscious of the fact that we um uh we have a couple of members of liskiti what uh on

[4:18:57] Trustee Rogers: the webinar today including um trustee johnston and one of the letter writers um here here's i

[4:19:05] Trustee Rogers: I agree with everything you said, Chair Luckham.

[4:19:09] Trustee Rogers: It strikes me that this is a discussion

[4:19:16] Trustee Rogers: that is between the province and the First Nation involved.

[4:19:25] Trustee Rogers: But there seems to be a belief when an expectation

[4:19:30] Trustee Rogers: expectation that the trust because of its preserve and protect mandate uh should be taking

[4:19:38] Trustee Rogers: some role in at least advising or um um taking a point of view and i i actually don't know if

[4:19:50] Trustee Rogers: that's correct um uh in fact my main inclination is to say it it may not it likely is not but i

[4:20:00] Trustee Rogers: I could be wrong and I could stand corrected on that.

[4:20:03] Trustee Rogers: But it would be, I think what it would behoove us to do

[4:20:07] Trustee Rogers: is to clarify what our role, if any, in this, all of this is.

[4:20:12] Trustee Rogers: I think that's the question that remains outstanding

[4:20:15] Trustee Rogers: because there seems to be an expectation that we have a role.

[4:20:22] Trustee Rogers: And frankly, I'd be, and of course,

[4:20:25] Trustee Rogers: this is this is part of our challenging work um and be trying to have respectful

[4:20:34] Trustee Rogers: relations and appropriate relations with um the province and with first nations involved etc

[4:20:41] Trustee Rogers: and i don't know what that role would look like and i don't know if anybody else has any

[4:20:47] Trustee Rogers: ideas of what that role we had some specific suggestions i believe it's in mr scott's letter

[4:20:53] Trustee Rogers: and it may have also been a couple of other letters of things we could look at doing but

[4:20:58] Trustee Rogers: all of them are quite interventional um and i i have some difficulty with that but i would

[4:21:06] Trustee Rogers: appreciate hearing from uh the cao and any senior staff that's given them some thought and and you

[4:21:14] Trustee Rogers: sir as the chair of liskiti and whether you've given this some thought because i'm sure you have

[4:21:19] Trustee Rogers: But that's sort of my reaction to all of these very thoughtful and well thought out and letters that express concern for the environment of Liskiti, which I totally get.

[4:21:45] Voice 4: I'll recognize the

[4:21:47] Trustee Rogers: CAO because the chair is muted again.

[4:21:49] Voice 2: Okay.

[4:21:50] Voice 2: Thank you, Mr. Chair.

[4:21:51] Voice 2: Chair, well, and Amar, I appreciate, of course, hearing the letters from community and the

[4:21:57] Voice 2: concerns expressed by, and the interest expressed by members of the LTC.

[4:22:02] Voice 2: I think if we just step away from the specifics of this case, this, you know, this is not

[4:22:06] Voice 2: an unanticipated outcome and one that we will, as we advance our reconciliation principles,

[4:22:13] Voice 2: we're going to need to be working on being nimble in the future.

[4:22:18] Voice 2: And I think that the Allens Trust does have the ability to deal with a complex thought and to address our preserve and protect mandate, but nested within our reconciliation work.

[4:22:34] Voice 2: As I understand it, the LTC is going to be meeting in a week or so, and we'll probably have some discussions around this.

[4:22:40] Voice 2: In this specific instance here, we have no official role that I'm aware of at all.

[4:22:47] Voice 2: And in my previous role as the CAO at another organization, when similar things happened, we would be informed.

[4:22:55] Voice 2: But despite our mandates or various interests, when these discussions are underway, they're underway between the nation and the Crown.

[4:23:10] Voice 2: And that's how I understand this issue right now.

[4:23:13] Voice 2: Lisa and I have discussed it, and I'd like to ask her to make some comments on, you know, generally where we can discuss a role into the future as we do this.

[4:23:24] Voice 2: And then if there's anything that's coming up specifically with the meeting of the LISC-EDLTC in the near future.

[4:23:30] Voice 2: Thank you.

[4:23:31] Trustee Luckham (probable): Thank you, CAO.

[4:23:33] Trustee Luckham (probable): Lisa Wilcox, thank you for joining us.

[4:23:35] Trustee Luckham (probable): And would you like to share your thoughts with us?

[4:23:39] Voice 8: Yes.

[4:23:40] Voice 8: Thank you, Chair.

[4:23:41] Voice 8: Thank you, Chair, Cheqmaha, Kweensnaath, Kukomtanaat, just joining you from the place of the Lekwungen people here today and just wanting to say it's nice to receive the correspondence from the islanders and other concerned citizens regarding this woodlot.

[4:24:02] Voice 8: It helps us inform our discussions as we move forward with the nation and with other nations regarding forestry and either tree farm licenses or cut blocks and so on.

[4:24:14] Voice 8: And it also allows us to talk with the province in our meetings with them.

[4:24:19] Voice 8: We do have ongoing meetings with the Crown talking about how to improve our communications and working on the Crown land agreement specifically to provide them, to create a more up-to-date process that's reflective of where we are with reconciliation, DRIPA and UNDRIP.

[4:24:39] Voice 8: So we would be hopefully reaching out to Sinawas to talk to them about the letter that they sent us regarding the woodlot.

[4:24:51] Voice 8: And they did mention their understanding of the sensitive ecosystem, the view corridors, the importance of the wildlife, fish and aquatic life.

[4:25:06] Voice 8: and they did mention in their correspondence to us that there was no foreseeable plans to log

[4:25:11] Voice 8: this area. So I think we'll just continue with our meetings and creating and building that

[4:25:18] Voice 8: relationship to work closely all together, both with the nation and with the province. So that

[4:25:25] Voice 8: would hopefully help and we'd be able to provide information back to the community about those

[4:25:34] Voice 8: processes.

[4:25:38] Trustee Luckham (probable): Okay. Thank you very much, Lisa, for those helpful words in directing our thoughts

[4:25:45] Trustee Luckham (probable): about this topic. I would just also mention that obviously this particular set of circumstances is

[4:25:53] Trustee Luckham (probable): not unique to forestry. It applies to mining and it applies to fisheries. It applies to

[4:26:00] Trustee Luckham (probable): a number of interests of which the peoples that have lived here since the beginning of time

[4:26:05] Trustee Luckham (probable): would have had interest in everything that we have interest in and and indeed

[4:26:10] Trustee Luckham (probable): that we indeed share very much some common values with the preservation and

[4:26:16] Trustee Luckham (probable): protection of this place and as Lisa has indicated we look forward to working

[4:26:21] Trustee Luckham (probable): with all parties together without necessarily setting any expectations let

[4:26:27] Trustee Luckham (probable): me go to vice chair Patrick for your words oh

[4:26:32] Trustee Patrick: thank you I I'm not disagreeing

[4:26:35] Trustee Patrick: with everything that's said that was great but just a mention of as we move forward in all of

[4:26:39] Trustee Patrick: our work with with the the forestry issues what's coming out here on salt spring is that bc has you

[4:26:48] Trustee Patrick: know the only value that's been attributed to forests through through the bc government has

[4:26:52] Trustee Patrick: been the value in timber the the cut tree and that there's so much more work that needs to be done

[4:26:59] Trustee Patrick: as to building value in carbon storage

[4:27:02] Trustee Patrick: and other things that could create

[4:27:05] Trustee Patrick: financial resources from trees.

[4:27:10] Trustee Patrick: And I think that's an area that we could

[4:27:12] Trustee Patrick: and should be advocating and working with

[4:27:14] Trustee Patrick: as part of our forest portfolio going forward

[4:27:17] Trustee Patrick: is expanding the value of the forest choices

[4:27:22] Trustee Patrick: so that there's more choices,

[4:27:24] Trustee Patrick: I mean, for the value of that resource.

[4:27:27] Trustee Patrick: source not

[4:27:38] Trustee Luckham (probable): seeing i got disconnected there momentarily are you dan go ahead i

[4:27:45] Trustee Rogers: just have a

[4:27:45] Trustee Rogers: quick question um i heard and thank you for your your um um your thoughts um lisa they're always

[4:27:55] Trustee Rogers: um thought provoking anyway um uh i wonder you said it helps inform our conversation with the

[4:28:04] Trustee Rogers: ministry is there any i don't process or value in in ensuring that the ministry sees any of

[4:28:13] Trustee Rogers: this correspondence or is that in and of itself uh an intrusion or into the work a place that

[4:28:21] Trustee Rogers: we're uh we have no role in i just i just asked the question i

[4:28:30] Voice 8: think our discussions that we're

[4:28:33] Voice 8: having with the province we're we're making sure that we're sharing what we're hearing so um

[4:28:41] Voice 8: especially for me when i hear both from islanders and from uh community and first nations then

[4:28:49] Voice 8: i'm providing that information so that it informs how we are developing policy and processes that

[4:28:56] Voice 8: will work um i think that there's lots of reasons why the nation um white want to participate in

[4:29:05] Voice 8: this invitation uh to acquire the woodlot that and it ranges from forestry to cultural purposes

[4:29:12] Voice 8: to um treaty there's all sorts of things so i think it's good to uh hear the if there's also

[4:29:21] Voice 8: So things that islanders are hoping for and wanting to ensure or work even with the nations themselves as societies.

[4:29:30] Voice 8: And we're able to help and liaison and provide education as well to islanders about that role and what we are doing here at the Islands Trust in regards to reconciliation.

[4:29:42] Voice 8: And we are providing that information also to the province so that they're aware of how we're implementing DRIPA and moving forward.

[4:29:53] Voice 8: So I think that that's one of the key things is coordinating all of that information so that they're.

[4:30:00] Voice 8: able to see how that impacts their discussions with nations as well, and also with their MLAs

[4:30:07] Voice 8: and how they're forming policy. Thank

[4:30:14] Trustee Luckham (probable): you, Lisa. Any other questions or thoughts or

[4:30:21] Trustee Luckham (probable): direction, I think it would be helpful for the executive committee to respond to

[4:30:26] Trustee Luckham (probable): each of these writers and thank them for their letters and their concerns,

[4:30:31] Trustee Luckham (probable): um and that uh the islands trust is having conversations with the ministry of forest lands

[4:30:40] Trustee Luckham (probable): and natural resources um um in its interests in uh crown lands um any thought uh a letter

[4:30:53] Trustee Luckham (probable): or perhaps uh the chair could just work with staff to write a response to um the writers

[4:30:59] Trustee Luckham (probable): maybe that would be the best way to do it

[4:31:02] Voice 6: and I think I think what you said was totally fine

[4:31:06] Trustee Luckham (probable): yeah okay so can I get a motion to that effect or can I take it by general consent actually that

[4:31:11] Trustee Luckham (probable): would be how we do that general consent that the chair and staff will respond to the writers

[4:31:17] Trustee Luckham (probable): for as per the discussion that we've had okay so I'm seeing nods of approval there okay thank you

[4:31:26] Trustee Luckham (probable): and I want to thank I think it's Peter Johnson and Gordon Scott that are on the line and for

[4:31:32] Trustee Luckham (probable): taking time out of your day you've been here the whole time thank you and sorry it took us so long

[4:31:37] Trustee Luckham (probable): to get here um and also for uh for grant and the other writers or gordon rather for uh writing to

[4:31:44] Trustee Luckham (probable): us and uh uh appreciate that and um we will have uh further communication but on both liskiti and

[4:31:53] Trustee Luckham (probable): for and here as uh this uh topic uh advances so if there's nothing further then i'm going to go

[4:32:03] Trustee Luckham (probable): to 9.3 which is suzanne a singer's uh correspondence regarding the provincial uh in fact i'm going to

[4:32:11] Trustee Luckham (probable): ask david mahler maybe to characterize this in the right way here with the view quarters which is a

[4:32:16] Trustee Luckham (probable): the Flynnrow initiative to have a softer impact on the viewscapes in the land.

[4:32:26] Trustee Luckham (probable): So, David Mahler, is that appropriate for you to pick that up and tell us?

[4:32:30] Trustee Luckham (probable): Because we've seen this before at a number of LTCs, and I even think we saw it at council.

[4:32:35] Voice 1: Yeah, I don't have anything to add to that.

[4:32:38] Voice 1: It's essentially exactly that, looking at view corridors, viewscapes, and how we can deal with them.

[4:32:47] Voice 1: yeah sorry i don't have anything prepared for this item right

[4:32:54] Trustee Luckham (probable): so i'll just note that there

[4:32:57] Trustee Luckham (probable): is a request by the sunshine coast conservation association whom suzanne is writing on behalf to

[4:33:03] Trustee Luckham (probable): ask for an extension uh to this um uh referral process i think um and so whether that should be

[4:33:12] Trustee Luckham (probable): us or them um as to whether or not we feel that we need an extension or uh or how it is that we

[4:33:21] Trustee Luckham (probable): might manage that and then i'll so if david you might answer that then i'll go to a vice chair

[4:33:26] Trustee Luckham (probable): fast or anybody else who wishes to speak uh

[4:33:30] Voice 1: sorry again i don't have any further information but

[4:33:33] Voice 1: you know if you wanted to write and request an extension and either on behalf of constituents

[4:33:40] Voice 1: constituents or because the local trust committees would like to respond i think you could certainly

[4:33:44] Voice 1: do that whether or

[4:33:45] Voice 1: not they would do it

[4:33:46] Trustee Luckham (probable): yeah so i'll go to the house sound uh trustees and

[4:33:50] Trustee Luckham (probable): maybe vice chair rogers you it brought i asked you to bring this item to us so thank you

[4:33:55] Trustee Luckham (probable): you want to do you have any recommendations

[4:33:57] Trustee Rogers: i'll defer to my vice chair first and then i'll speak

[4:34:00] Trustee Rogers: if there's something i think needs to be said

[4:34:02] Trustee Luckham (probable): oh i see okay thank you vice chair uh fast always the

[4:34:06] Trustee Fast: the last word okay i'm just going to uh um mention that um for bowen island when bc timber sales came

[4:34:15] Trustee Fast: to bowen announcing that it was going to have an open house and then begin

[4:34:19] Trustee Fast: uh logging this was a couple of years ago um uh bowen island rallied and the council rallied and

[4:34:27] Trustee Fast: since then we've had a number of uh um against this proposal this proposed logging industrial

[4:34:33] Trustee Fast: And one of the most recent conversations we had, which I think was last fall in the UBCM type meetings with ministry, was that the visual quality objectives piece had not been conducted for Bowen.

[4:34:57] Trustee Fast: And so that was an oversight. And that's partly why BC Timber Sales was, Bowen was no longer in their plans. So for me, seeing that they're planning, that they're planning to establish new forestry visual quality objectives means, oh, here comes the logging.

[4:35:20] Trustee Fast: and however I am I can see that that's a necessary thing to do and I would like

[4:35:28] Trustee Fast: to for Bowen to have the opportunity to comment as well and I think it would be

[4:35:34] Trustee Fast: good for Islands Trust to do that for all of the other islands in the in the

[4:35:39] Trustee Fast: Howe Sound area so I think we should ask for an extension so that we can have

[4:35:46] Trustee Fast: have meaningful input and be consulted.

[4:35:52] Trustee Luckham (probable): Dan Rogers.

[4:35:54] Trustee Rogers: Well, thank you.

[4:35:55] Trustee Rogers: I mean, the challenge here is I don't believe

[4:35:57] Trustee Rogers: that the local trust committee or the trust council

[4:36:00] Trustee Rogers: was actually a referral agency on by the province.

[4:36:03] Trustee Rogers: We sort of discovered this about this through,

[4:36:07] Trustee Rogers: I believe I heard about it about 10 days ago

[4:36:11] Trustee Rogers: from Kate Louise who got an email from somebody

[4:36:13] Trustee Rogers: was either Ruth Simons or Suzanne Singer,

[4:36:16] Trustee Rogers: but somebody in the house sound area who said,

[4:36:19] Trustee Rogers: what are you guys doing and we said well we haven't been a referral we checked with the staff

[4:36:23] Trustee Rogers: in the northern office and there had been no referral to us so that's problematic is that

[4:36:28] Trustee Rogers: we were not referred uh and that uh and that gambier should be um and and keats and maybe even

[4:36:38] Trustee Rogers: bowen um but it strikes me this is a local trust committee issue and that's what and i it may be

[4:36:44] Trustee Rogers: that Ms. Sanger is sort of not understanding

[4:36:48] Trustee Rogers: the subtleties of our complex organization

[4:36:50] Trustee Rogers: because she sent it to Liskiti Island trustees

[4:36:53] Trustee Rogers: and to the three trustees in our area

[4:36:56] Trustee Rogers: and to you, Chair Pleckham.

[4:36:58] Trustee Rogers: And I'm not sure if she sent it to you

[4:37:00] Trustee Rogers: as the chair of the trust

[4:37:01] Trustee Rogers: or the chair of Liskiti, actually.

[4:37:03] Trustee Rogers: But my sense is that we should refer these

[4:37:07] Trustee Rogers: to the two local trust committees.

[4:37:09] Trustee Rogers: And I'm quite prepared to say that I will,

[4:37:12] Trustee Rogers: will, if nobody else does, bring an RWM on down here

[4:37:15] Trustee Rogers: to write and ask for a formal referral

[4:37:18] Trustee Rogers: to our local trust committee and an extension,

[4:37:21] Trustee Rogers: because it is important stuff.

[4:37:22] Trustee Rogers: So that's my sense, is that's where it belongs.

[4:37:27] Trustee Fast: And Mr. Chair, if I can continue.

[4:37:31] Trustee Luckham (probable): Yes, please, yeah.

[4:37:32] Trustee Fast: Just that I noticed this because it is going to be

[4:37:37] Trustee Fast: on the agenda of the Howe Sound Forum,

[4:37:39] Trustee Fast: which is coming up April 23rd,

[4:37:41] Trustee Fast: and um that there's a presentation uh on that agenda so i had circulated something by email

[4:37:48] Trustee Fast: earlier and i think you had um responded that it's been on lots of ltc um agendas and i agree

[4:37:59] Trustee Fast: that i'll i'll take it to um the bowen municipality too because i think we i might be able to get it

[4:38:05] Trustee Fast: on the next council agenda uh for bowen to ask staff to respond um but i will say that the

[4:38:15] Trustee Fast: liskiti refer was referred to the islands trust conservancy because i've got this is the um

[4:38:23] Trustee Fast: meeting of january 26th the regular public meeting of the conservancy it's 5.3.1 on there

[4:38:31] Trustee Fast: and staff were just a conservancy staff were responding so they had been consulted so it's

[4:38:40] Trustee Fast: possible that it's uneven and that different parts of the trust are being asked for comments or not

[4:38:48] Trustee Fast: for some areas of the province and or some timber offices and not others and so I'm not sure what

[4:39:01] Trustee Fast: to say about that except that um i'm gonna i'll do the similar thing as dan rogers for bowen thank

[4:39:11] Trustee Luckham (probable): you right so it's it sounds to me you've hit the nail on the head there sue ellen because i indeed

[4:39:17] Trustee Luckham (probable): remember seeing this and i actually remember sort of being and i speak candidly just being offended

[4:39:22] Trustee Luckham (probable): by that the notion that uh forestry management became an optical issue in print uh rather than

[4:39:32] Trustee Luckham (probable): than by protecting viewscapes rather than being concerned

[4:39:35] Trustee Luckham (probable): about the impact on the ground.

[4:39:36] Trustee Luckham (probable): And that was just my take on it at the time.

[4:39:38] Trustee Luckham (probable): So I remember it quite clearly that I've seen it.

[4:39:40] Trustee Luckham (probable): And it may have been Laskete almost three months ago

[4:39:43] Trustee Luckham (probable): that it came to us and somehow.

[4:39:48] Trustee Luckham (probable): But nonetheless, it sounds to me

[4:39:49] Trustee Luckham (probable): like it would be appropriate that the executive committee

[4:39:53] Trustee Luckham (probable): respond asking for an extension on behalf of all LTCs,

[4:39:56] Trustee Luckham (probable): Bowen Island and other associations

[4:40:00] Trustee Luckham (probable): associations in order to have time to respond and perhaps what would be appropriate is that if

[4:40:05] Trustee Luckham (probable): David Mahler and myself work together we could actually confirm what we do know and and then

[4:40:11] Trustee Luckham (probable): indeed get a letter out asking for an extension to allow LTCs and other agencies to respond

[4:40:17] Trustee Luckham (probable): to this request. Does that

[4:40:20] Trustee Fast: sound reasonable? It does I would ask that you put the conservancy

[4:40:24] Trustee Fast: on that list too because I know they were consulted about Laskini but I've never seen

[4:40:28] Trustee Fast: that before on a Conservancy agenda?

[4:40:31] Trustee Luckham (probable): The Islands Trust Conservancy? Yeah, absolutely.

[4:40:37] Trustee Luckham (probable): Obviously there'd be some legwork that we would have to obviously make sure that other LTCs

[4:40:42] Trustee Luckham (probable): became aware of it and of course they don't receive that correspondence until

[4:40:47] Trustee Luckham (probable): a future meeting so maybe it just needs to go to all trustees as an information piece in advance

[4:40:52] Trustee Luckham (probable): and then they can respond accordingly. David, do you think that's a reasonable approach to

[4:40:57] Trustee Luckham (probable): to sort this out rather than there being lots of letters from the Allen's Trust that confuses

[4:41:02] Trustee Luckham (probable): the ministry even further about who we are?

[4:41:04] Voice 1: Yeah, I'm willing to work on that with you.

[4:41:07] Trustee Luckham (probable): Right. So is that satisfactory? Can I, by general consent, accept that the Director of Local

[4:41:15] Trustee Luckham (probable): Planning Services will work with the Chair to request an extension to the consultation period?

[4:41:23] Trustee Luckham (probable): Yes, yes, yes. Okay, that's good then. So that settles that. Thank you, Dan, for bringing that

[4:41:29] Trustee Luckham (probable): to us and thank you for suzanne for bringing it to this table to have that conversation and um

[4:41:35] Trustee Luckham (probable): we'll uh we'll do something mr

[4:41:37] Trustee Fast: chair can i add one thing um that's just that i think this is part of

[4:41:41] Trustee Fast: the um conversations with the crown that the senior intergovernmental advisor was talking about and

[4:41:47] Trustee Fast: that claire freighter has been working on i think they've got a meeting coming up this week and um

[4:41:52] Trustee Fast: So perhaps, David, if you could keep them in the loop.

[4:41:56] Voice 1: Okay, well,

[4:41:57] Trustee Luckham (probable): that would be timely for us, David, to maybe have that in place for when our staff, although I think it's actually tomorrow, this is probably not possible.

[4:42:06] Trustee Luckham (probable): But anyway, let's work on it. And indeed, that could be brought up at that table as well.

[4:42:16] Trustee Luckham (probable): So if that's okay, I'll continue.

[4:42:21] Trustee Luckham (probable): this gives us the opportunity to review and make amendments of our current work program

[4:42:27] Trustee Luckham (probable): and that is brought up to date prior to every meeting and so unless there's some necessity

[4:42:34] Trustee Luckham (probable): to change anything there I don't believe we've done anything at this point but I'll look to the

[4:42:39] Trustee Luckham (probable): CAO if he concurs or not and we can just advance thank you Lori for bringing that up we'll just

[4:42:47] Trustee Luckham (probable): just receive this information.

[4:42:49] Trustee Luckham (probable): Is that okay with vice chairs?

[4:42:51] Trustee Luckham (probable): Yes.

[4:42:53] Trustee Luckham (probable): All right, so our next meeting then is May the 5th,

[4:42:56] Trustee Luckham (probable): electronically at 9 a.m.

[4:42:58] Trustee Luckham (probable): And we'll be coming back to you with more exciting reports

[4:43:02] Trustee Luckham (probable): and decisions before us.

[4:43:04] Trustee Luckham (probable): At this point, we're gonna go into a closed meeting.

[4:43:07] Trustee Luckham (probable): And I do believe, Laurie,

[4:43:10] Trustee Luckham (probable): you have a motion prepared for us.

[4:43:12] Trustee Luckham (probable): And perhaps we could get that up on the screen

[4:43:14] Trustee Luckham (probable): where the motion could be made.

[4:43:16] Trustee Luckham (probable): and we will vote on it and then close the meeting

[4:43:19] Trustee Luckham (probable): to other participants.

[4:43:22] Trustee Luckham (probable): One of the vice chairs want to pick up on that motion?

[4:43:25] Trustee Fast: Sure, I'll read it.

[4:43:26] Trustee Fast: Executive committee closed this meeting

[4:43:28] Trustee Fast: to the public subject to section 91A, C and G

[4:43:33] Trustee Fast: of the community charter in order to consider matters

[4:43:35] Trustee Fast: related to an identifiable individual

[4:43:37] Trustee Fast: who holds or is being considered for a position as officer,

[4:43:41] Trustee Fast: employee or agent of the Islands Trust

[4:43:42] Trustee Fast: trust and or another position appointed by the island's trust labor relations or other employee

[4:43:48] Trustee Fast: relations and litigation or potential litigation affecting the island's trust and that staff be

[4:43:53] Trustee Fast: invited to remain in the meeting all

[4:43:57] Trustee Luckham (probable): right um so do i have a seconder seconded by trustee patrick

[4:44:02] Trustee Luckham (probable): thank you and i'll just call for the vote all those in favor and that carries so let's just

[4:44:08] Trustee Luckham (probable): give laurie a moment to uh close the doors and uh and turn off the streaming and stuff and let us

[4:44:15] Trustee Luckham (probable): know when we're ready. And thank you everybody for joining us today.

Executive Committee Business Meeting Minutes   Page 1 of 10 
April 14, 2021 ADOPTED  
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
April 14, 2021 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee 
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 David Marlor, Director, Local Planning Services 
 Clare Frater, Director, Trust Area Services 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder 
  
Others: Trustee Johnston and one member of the public attended the meeting 
 
All participants attended the meeting electronically via Zoom.  The meeting was livestreamed and 
recorded.  The public could view and attend the meeting via web links which were posted on the 
www.islandstrust.bc.ca website. 
 
1. CALL TO ORDER 
 
At 9:03 a.m., Chair Luckham called the meeting to order stating gratitude to live and work on 
Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following items: 
7.2.1.1 Electronic Meetings – verbal discussion 
8.1.1 Robert’s Rule of Order Book - verbal discussion 
8.1.2 Trustees presenting staff reports – verbal discussion  
8.1.3 Traveling to the Gulf Islands – verbal discussion 
9.3 Trustee Johnson correspondence date March 31, 2021, re: First Nations Wood 
 Licence (FNWL) on Lasqueti 
9.4 G. Scott Lasqueti Island Nature Conservancy correspondence dated April 1, 
 2021, re: FNWL on Lasqueti 
9.5 Sunshine Coast Conservation Association re Visual Quality Objectives 
 correspondence dated April 12, 2021 
12. A closed meeting session re: potential litigation, a minister meeting, and 
 employee relations  

 
Executive Committee Business Meeting Minutes   Page 2 of 10 
April 14, 2021 ADOPTED  
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended. 
 
2.2.1 Agenda Context Notes - None 
 
3. ADOPTION OF MINUTES 
 
3.1 March 24, 2021 draft minutes 
 
By general consent, the March 24, 2021, draft minutes were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller gave verbal updates on: 
 forestry and tree-cutting powers advocacy, 
 COVID updates including provincial health order extensions, 
 Select Committee request for proposal status, 
 Service Grant application consideration. 
 
Director of Local Planning Services (DLPS) Marlor reported an large increase in 
applications and general planning inquiries over the last 5 years.  This has resulted in 
delayed processing times. 
 
Discussion on sending out messaging regarding the delays was heard.   
 
EC-2021-052 
It was Moved and Seconded, 
That Executive Committee request staff to prepare communications and provide the 
information that applications to Islands Trust are up substantially and delayed timelines 
for processing can be expected.  
CARRIED 
 
Director of Trust Area Services (DTAS) Frater spoke to updates on: 
 the Crown Land agreements project, 
 Policy Statement Amendment Project draft bylaws, 
 soon to be released Corporate Identity Guide, 
 staffing updates, Programs Coordinator away on temporary assignment (TA) 
and Communications Specialist returning from TA, 
 new website build status. 
 
4.2 Local Trust Committee Chair Updates 
 
Chairs of their local trust committees gave verbal updates on recently attended business 
meetings. 
 

 
Executive Committee Business Meeting Minutes   Page 3 of 10 
April 14, 2021 ADOPTED  
 
4.3 Islands Trust Conservancy Liaison Update - None 
 
The meeting recessed for a break at 10:25 a.m. and reconvened at 10:32 a.m. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 
5.1 South Pender Island LTC Bylaws No. 119 (OCP amendment) and No.120 (LUB 
amendment) 
 
Vice Chair Patrick spoke to the official community plan (OCP) and land use bylaw (LUB) 
amendment as presented.  In general, this is a temporary use permit (TUP) process 
regarding short term vacation rentals (STVR). 
 
Discussion was heard on the recording of the public hearing comments. 
 
EC-2021-053 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve South Pender Island Local Trust 
Committee Bylaw No. 119, cited as “South Pender Island Official Community Plan Bylaw 
No. 107, 2011, Amendment No. 1, 2020” in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
 
EC-2021-054 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve South Pender Island Local Trust 
Committee Bylaw No. 120, cited as “South Pender Island Land Use Bylaw No. 114, 2016, 
Amendment No. 1, 2020” in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
5.2 South Pender Island LTC Bylaw No.121 (LUB amendment) 
 
Vice Chair Patrick spoke to the land use bylaw (LUB) amendment which limits uses of 
recreational vehicles on a property. 
 
EC-2021-055 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve South Pender Island Local Trust 
Committee Bylaw No. 121, cited as “South Pender Island Land Use Bylaw No. 114, 2016, 
Amendment No.1, 2021" in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
 
 
 
 

 
Executive Committee Business Meeting Minutes   Page 4 of 10 
April 14, 2021 ADOPTED  
5.3 Denman Island LTC Bylaw No. 233 (OCP amendment)  
 
Director of Local Planning Services (DLPS) Marlor spoke to the official community plan 
(OCP) amendment regarding the associated affordable housing project as present in the 
report. 
 
EC-2021-056 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 233, cited as "Denman Island Official Community Plan, 2008", 
Amendment 1, 2019”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
5.4 Denman Island LTC Bylaw No. 234 (LUB amendment) 
 
DLPS Marlor spoke to the land use bylaw amendment (LUB), as presented, noting that 
conditions of approval include a housing agreement and restrictive covenant. 
 
EC-2021-057 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 234, cited as “Denman Island Land Use Bylaw, 2008, Amendment 
1, 2019”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
5.5 North Pender Island LTC Bylaw No. 222 (OCP amendment) 
 
Vice Chair Patrick spoke to the official community plan (OCP) amendment which adds 
new short term vacation rental (STVR) and temporary use permit guidelines (TUP). 
 
EC-2021-058 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve North Pender Island Local Trust 
Committee Bylaw No. 222, cited as “North Pender Island Official Community Plan Bylaw 
No. 171, 2007, Amendment No. 1, 2020” in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
 
5.6 Salt Spring Island LTC Bylaw No. 522 (APC bylaw amendment) 
 
Chair Luckham spoke to the advisory planning commission (APC) bylaw amendment. 
 
EC-2021-059 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Salt Spring Island Local Trust 
Committee Bylaw No. 522, cited as "Salt Spring Island Local Trust Committee Advisory 
Planning Commission Bylaw, Amendment No. 1, 2021" in accordance with Section 27 of 
the Islands Trust Act. 
CARRIED 

 
Executive Committee Business Meeting Minutes   Page 5 of 10 
April 14, 2021 ADOPTED  
 
6. TRUST COUNCIL MEETING PREPARATION - None 
6.1 Executive - None 
6.2 Local Planning Services - None 
6.3 Administrative Services - None 
6.4 Trust Area Services – None 
 
7. EXECUTIVE COMMITTEE PROJECTS 
 
7.1 Trust Council Initiated 
 
7.1.1 Executive – None 
 
7.1.2 Trust Area Services 
 
7.1.2.1 Draft Islands Trust Tax Notice Insert for 2021/22 for Bowen Island – 
Briefing 
 
Director of Trust Area Services (DTAS) Frater spoke to feedback 
received from Bowen Island Municipal staff who wish for more 
conversation on the insert and recommend the insert be deferred 
for one year.  
 
EC-2021-060 
It was Moved and Seconded, 
That Executive Committee request staff to collaborate with Bowen 
Island Municipal staff on an insert for the tax notice and a delay for 
a year would be appropriate. 
CARRIED 
 
7.1.3 Local Planning Services - None 
7.1.4 Administrative Services - None 
 
7.2 Executive Committee Initiated 
 
7.2.1 Executive 
 
7.2.1.1. Electronic Meetings 
 
Chief Administrative Officer (CAO) Hotsenpiller gave a verbal 
report on delivering electronic meetings post COVID. 
 
Discussion followed on: 
 providing a physical space for public meetings, 
 what electronic participation with the public would look 
like, 
 electronic meeting management, role of trustees and 
staff. 
 

 
Executive Committee Business Meeting Minutes   Page 6 of 10 
April 14, 2021 ADOPTED  
Further reporting on this item will be forth coming. 
 
7.2.2 Trust Area Services - None 
 
7.2.3 Local Planning Services 
 
7.2.3.1 Service Delivery Grant - Verbal Update 
 
Director of Local Planning Services (DLPS) Marlor gave a verbal 
report in consideration of moving forward with the service delivery 
grant application. 
 
DLPS Marlor will bring to the May 5
th
 Executive Committee business 
meeting, a full report and draft application for consideration.   
 
7.2.4 Administrative Services – None 
 
8. NEW BUSINESS 
 
8.1 Executive/Trust Council 
 
8.1.1 Robert’s Rules of Order Book 
 
Executive Committee members were each mailed and received a copy of 
Robert’s Rules of Order newly revised in brief version for reference. 
 
8.1.2 Trustees Presenting Staff Reports 
 
Vice Chair Fast wishes to no longer introduce staff reports on bylaw 
amendments to Executive Committee and will defer to staff for this.   
 
8.1.3 Travel to the Gulf Islands 
 
Executive Committee discussed waiting for provincial updates regarding the 
consideration of travel restrictions before making any communications 
decisions. 
 
8.2 Trust Area Services 
 
8.2.1 LTC Chairs Report on Local Advocacy Topics 
 
Vice Chair Patrick and other southern Gulf Island trustees met with Member 
of Parliament (MP) Olsen.  Discussion included the speculation tax and 
housing authority. 
 
8.3 Local Planning Services 
 
8.3.1 Vice Chair Fast letter re: Denman Housing Association 
 

 
Executive Committee Business Meeting Minutes   Page 7 of 10 
April 14, 2021 ADOPTED  
Vice Chair Fast’s letter was brought forward from the last business meeting 
in support of sponsorship of item 8.3.2. 
 
8.3.2 EC Sponsorship Request re: DE-RZ-2021.1 (Denman Housing Association / 
Denman Green) – RFD 
 
Director of Local Planning Services (DLPS) Marlor spoke to the request for 
sponsorship. 
 
EC-2021-061 
It was Moved and Seconded, 
THAT the Executive Committee approve financial sponsorship of $4,950.00 
for rezoning application DE-RZ-2021.1 (Denman Housing Association 
[Denman Green]) which would amend Denman Island Official Community 
Plan Bylaw No. 185, 2008 and the Denman Island Land Use Bylaw No. 186, 
2008 to allow for a proposed affordable housing project on Denman Island. 
 
CARRIED 
 
Discussion followed on budgeting and policy regarding Executive Committee 
sponsorship applications. 
 
By general consent, Executive Committee agreed to table further discussion 
of this item until after the lunch break. 
 
8.3.3 Memorandum of Understanding– Weston Lake Water Availability and 
Climate Change Assessment – Briefing 
 
The briefing is presented to Executive Committee (EC) for comment per 
policy 2.1.4. (4.2). 
 
No comments were provided by the Executive Committee.  
 
8.4 Administrative Services – None 
 
The meeting recessed for lunch at 12:22 p.m. and reconvened at 1:02 p.m. 
 
Chair Luckham welcomed back those watching livestream and the attendees present at today’s meeting.  
He stated gratitude to live and work on Coast Salish First Nations treaty and traditional territory. 
 
Executive Committee returned to discussion and consideration of item 8.3.2 
 
8.3.2 EC Sponsorship Request re: DE-RZ-2021.1 (Denman Housing Association / 
Denman Green) – RFD 
 
Discussion followed on: 
 reporting and accounting of sponsorship applications, 
 supporting sponsorship of an application may be seen as supporting 
an application. 

 
Executive Committee Business Meeting Minutes   Page 8 of 10 
April 14, 2021 ADOPTED  
EC-2021-062 
It was Moved and Seconded, 
That Executive Committee request that, in preparation of the next Trust 
Council budget, staff and Financial Planning Committee include an 
appropriate expense item for Executive Committee application sponsorships 
made pursuant to the Trust sponsorship policy. 
 
At 1:08 p.m., Chair Luckham lost connectivity and left the meeting. 
 
Vice Chair Fast assumed role of chair and called the question on the motion. 
CARRIED 
At 1:11 p.m., Chair Luckham regained connectivity and returned to meeting.  
 
EC-2021-063 
It was Moved and Seconded, 
That Executive Committee request staff review the sponsorship policy and 
report back recommendations on local trust committee approvals, 
communications and funding mechanisms. 
CARRIED 
 
9. CORRESPONDENCE (for information unless raised for action) 
 
9.1 AVICC May 28th Virtual Convention registration opens deadline May 21
st 
 
EC-2021-064 
It was Moved and Seconded, 
That all members of the Executive Committee be funded to attend the Association of 
Vancouver Island Coastal Communities (AVICC) May 28
th
 virtual convention. 
CARRIED 
 
9.2 K. Lertzman re: First Nations Woodland Licence on Lasqueti Island 
 
Executive Committee discussed the following points regarding the Lasqueti Island 
woodland license letters, items 9.2 to 9.5: 
 the Trust’s roll regarding this discussion between the First Nation and the 
province, 
 our preserve and protect mandate which is nested in our reconciliation work, 
 on-going staff to staff ministry meetings addressing crown land agreements. 
 
By general consent, that Executive Committee respond, thanking the writers for their 
concerns, that we are having conversations with the ministry and First Nations going 
forward. 
 
9.3 Trustee Johnson correspondence date March 31, 2021, re: First Nations Wood Licence 
 (FNWL) on Lasqueti 
 
See item 9.2 
 

 
Executive Committee Business Meeting Minutes   Page 9 of 10 
April 14, 2021 ADOPTED  
9.4 G. Scott Lasqueti Island Nature Conservancy correspondence dated April 1, 2021, 
 re: FNWL on Lasqueti 
 
See item 9.2 
 
9.5 Sunshine Coast Conservation Association re Visual Quality Objectives 
 correspondence dated April 12, 2021 
 
Discussion that Executive Committee respond to Forests, Lands, Natural Resource 
Operations & Rural Development (FLNRORD) asking for an extension on behalf of all 
local trust committees, Bowen Island Municipality and the Islands Trust Conservancy. 
 
By general consent, the Director of Local Planning Services will work with the Chair to 
request an extension to the consultation period.   
 
10. WORK PROGRAM 
 
10.1 Review and amendment of current work program 
 
Presented for information.  There were no amendments. 
 
11. NEXT MEETING 
 
The next Executive Committee meeting is scheduled to be held electronically, May 5, 2021 at 
9:00 a.m. 
 
12. CLOSED MEETING 
 
At 1:45 p.m., the meeting was closed to the public. 
 
EC-2021-065 
It was Moved and Seconded, 
That the Executive Committee close this meeting to the public subject to Section 90(1)(a)(c) and 
(g) of the Community Charter in order to consider matters related to an identifiable individual 
who holds or is being considered for a position as an officer, employee or agent of the Islands 
Trust or another position appointed by the Islands Trust; labour relations or other employee 
relations and, litigation or potential litigation affecting the Islands Trust and that staff be invited 
to remain in the meeting. 
CARRIED 
At 2:15 p.m., the meeting was reopened to the public. 
 
13. RISE AND REPORT DECISIONS FROM CLOSED MEETING  
 
None 
  

 
Executive Committee Business Meeting Minutes   Page 10 of 10 
April 14, 2021 ADOPTED  
 
14. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 2:15 p.m. 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator