South Pender Island Local Trust Committee community information meeting, July 9, 2021

[0:00:00] Trustee Patrick: the meeting in just a minute.

[0:00:03] Voice 8: Let's see if I can get

[0:00:14] Voice 10: my agenda package up on the screen.

[0:00:16] Voice 10: All

[0:00:21] Trustee Patrick: right, looks like everything's up and running. Steve, are you ready to go?

[0:00:26] Voice 8: We are.

[0:00:27] Trustee Patrick: All right, well then, good morning. Thank you for joining us today for this meeting of the

[0:00:35] Trustee Patrick: South Pender Island Local Trust Committee. This meeting is being recorded and live-streamed.

[0:00:40] Trustee Patrick: want to begin with acknowledging how fortunate we are to be able to gather today in locations

[0:00:47] Trustee Patrick: all across the traditional territories of the Coast Salish people. I also want to recognize

[0:00:54] Trustee Patrick: this time when we have news stories after news stories of more and more graves being discovered

[0:01:03] Trustee Patrick: at former residential schools throughout BC and Canada.

[0:01:10] Trustee Patrick: And I think it's important for all of us

[0:01:12] Trustee Patrick: to think about the truth and reconciliation commission

[0:01:16] Trustee Patrick: report and the calls for action.

[0:01:18] Trustee Patrick: And we should each of us take the time to learn

[0:01:22] Trustee Patrick: about the legacy of residential schools

[0:01:25] Trustee Patrick: and recognize the trauma that each one of these discoveries

[0:01:29] Trustee Patrick: is causing on indigenous peoples.

[0:01:35] Trustee Patrick: Yes, I want to, I'm Laura Patrick and I'm elected on Salt Spring Island and chair of

[0:01:42] Trustee Patrick: this local trust committee, joined today by trustee Steve Wright, trustee Cameron Thorne

[0:01:47] Trustee Patrick: is traveling today and won't be able to join us.

[0:01:50] Trustee Patrick: Together we make up your local trust committee.

[0:01:54] Trustee Patrick: This meeting is being conducted electronically, as I said, and as a result, sometimes we have

[0:02:00] Trustee Patrick: technical difficulties and I ask that you bear with us as we try to overcome them.

[0:02:04] Trustee Patrick: This is also an official forum for your local trust committee to make decisions about land

[0:02:08] Trustee Patrick: use planning matters and discuss relevant business.

[0:02:11] Trustee Patrick: And I also want to add that this is a place of employment, despite the fact that some

[0:02:15] Trustee Patrick: of our staff may be coming from their very own homes, although it looks like lots are

[0:02:18] Trustee Patrick: in the offices today.

[0:02:19] Trustee Patrick: So it's good to be getting back to the office.

[0:02:22] Trustee Patrick: But our staff have the right to a safe and respectful workplace.

[0:02:30] Trustee Patrick: I'm just going to carry on here.

[0:02:32] Trustee Patrick: Let's see.

[0:02:32] Trustee Patrick: So we've muted everyone's microphones and I'll go over the town hall rules in just a few moments.

[0:02:38] Trustee Patrick: We have some staff joining us today. We have Maple Hung, our office administrator.

[0:02:43] Trustee Patrick: Thank you, Maple, for making this meeting run smoothly.

[0:02:46] Trustee Patrick: We have Cherie Rialp is going to be taking minutes.

[0:02:51] Trustee Patrick: Welcome, Cherie. Robert Kojima, our regional planning manager.

[0:02:55] Trustee Patrick: Good morning, Robert. And Kim Stockdale, our planner.

[0:02:58] Trustee Patrick: So we have an agenda before us, trustee Wright,

[0:03:02] Trustee Patrick: are there any additions or changes

[0:03:04] Trustee Patrick: that need to be made to the agenda?

[0:03:05] Voice 10: No, I don't believe so.

[0:03:07] Trustee Patrick: So can we approve that through general consent?

[0:03:09] Voice 10: We certainly can.

[0:03:12] Trustee Patrick: Excellent, so my agenda back open

[0:03:15] Trustee Patrick: that we have then begin with trustee reports.

[0:03:18] Trustee Patrick: Would you like to report?

[0:03:21] Voice 10: Well, the only report is essentially

[0:03:24] Voice 10: what's been going on in the Island

[0:03:25] Voice 10: and that is to do with the review

[0:03:27] Voice 10: of the trust policy statement.

[0:03:30] Voice 10: I'm sure everybody is aware of what's going on.

[0:03:33] Voice 10: I appreciate the awareness

[0:03:34] Voice 10: and that we will be conducting some community meetings

[0:03:40] Voice 10: to refresh people's memory of the process

[0:03:44] Voice 10: and also to inform them of information

[0:03:47] Voice 10: and some of the things that are going on

[0:03:50] Voice 10: within that document.

[0:03:52] Voice 10: So they will be in person now, hallelujah.

[0:03:55] Voice 10: We're allowed to have meetings of 50 persons each, and the idea is that we'll run a couple of meetings back-to-back so that we do not go beyond that number.

[0:04:05] Voice 10: And we're even considering having a coordinated meeting with North Pender Island trustees to make sure everybody on both Pender Islands gets the same information at the same time.

[0:04:20] Voice 10: so we'll keep you apprised of all that and make sure that the notices for those meetings gets out

[0:04:27] Voice 10: early but public process is beginning and it's going to be carrying on for quite some time

[0:04:32] Voice 10: so thank you.

[0:04:34] Trustee Patrick: I know thank you trust you right so yeah so we did just on July 7th we had a town

[0:04:41] Trustee Patrick: hall meeting in the evening and I do realize that the power went out of course about two minutes

[0:04:47] Trustee Patrick: into the meeting in affected South Pender Island

[0:04:50] Trustee Patrick: and fully aware of how important your voice is.

[0:04:57] Trustee Patrick: And I think Trust Council proceeded with respect

[0:05:02] Trustee Patrick: that your voice still matters

[0:05:06] Trustee Patrick: and you'll have lots of opportunities

[0:05:07] Trustee Patrick: to voice your opinion in the months to come.

[0:05:11] Trustee Patrick: So I appreciate that and do pay attention

[0:05:15] Trustee Patrick: As Trustee Wright said, there will be lots of opportunities coming, both at the local and federation level for the conversations.

[0:05:25] Trustee Patrick: And I guess that's really all I have to report today.

[0:05:30] Trustee Patrick: I did kind of skip right over the rise in report item that we did have an in-camera meeting back on May 7th.

[0:05:38] Trustee Patrick: And there was a general consent that the chair rise and report that Richard Friesen had been removed by resolution from the South Penn Island Advisory Planning Commission.

[0:05:51] Trustee Patrick: Now is the town hall, which is your opportunity to provide some comments or ask questions.

[0:06:00] Trustee Patrick: Your comments and questions are valued and help us make good decisions.

[0:06:04] Trustee Patrick: When addressing the local trust committee, we always request that you direct your comments to the trustees, not the audience or staff, and speak about issues, not individuals. Be clear, concise, and respectful. And you can ask to speak by raising your hand. It should be at the lower center of the screen. I don't think anyone's on the phone today.

[0:06:27] Trustee Patrick: day so is there anyone who wishes to address

[0:06:30] Voice 8: the local trust committee today i'm not seeing

[0:06:36] Voice 8: the hands again in the center

[0:06:37] Trustee Patrick: of the screen there should be a raise hand function uh

[0:06:41] Voice 10: there was a

[0:06:44] Voice 10: recommendation last time that the town hall meeting get placed at the end of the meeting

[0:06:48] Voice 10: uh in order for people to comment on some of the business matters that we've already discussed and

[0:06:53] Voice 10: ask questions about that i

[0:06:55] Trustee Patrick: think we always we do have a second town hall yeah

[0:06:57] Voice 10: so i i i i'm assuming

[0:06:59] Voice 10: that people are going to utilize that position that uh we

[0:07:03] Trustee Patrick: have a number of we have a number of

[0:07:04] Trustee Patrick: hands up now so uh shy but they're not anymore so i see a bruce mcconkey's hand is up maple you can

[0:07:11] Trustee Patrick: bruce if you take yourself off mute good morning bruce good

[0:07:15] Voice 2: morning could you hear me yes okay

[0:07:17] Voice 2: thank you yes um hello to the trustees um i always um uh when i see just two trustees at a local

[0:07:25] Voice 2: trust committee meeting i have the question comes to mind right away as to how can you make a

[0:07:29] Voice 2: a decision if you're on any kind of motion.

[0:07:32] Voice 2: So it's unfortunate that we can't

[0:07:35] Voice 2: at a local trust committee meeting arrange it

[0:07:38] Voice 2: so that all trustees are present.

[0:07:39] Voice 2: That's just a comment that I found in the past.

[0:07:42] Voice 2: You really can't get any business done

[0:07:44] Voice 2: with just two trustees.

[0:07:47] Voice 2: Two comments, one related to the federal aspect,

[0:07:50] Voice 2: the trust council aspect.

[0:07:52] Voice 2: I watched the entire debate yesterday

[0:07:54] Voice 2: with regards to the consideration of the first reading.

[0:07:57] Voice 2: Thank you to both for voting against it.

[0:08:01] Voice 2: However, that's a meeting in my opinion

[0:08:03] Voice 2: that should never have had to happen

[0:08:05] Voice 2: when you've got at the end of the debate,

[0:08:06] Voice 2: the chair even voting against the motion

[0:08:09] Voice 2: that was put together.

[0:08:10] Voice 2: So, but one of the trustees did point out something

[0:08:13] Voice 2: was very poignant and you can also take it

[0:08:16] Voice 2: to your local trust committee.

[0:08:17] Voice 2: I believe in my opinion is the comment

[0:08:20] Voice 2: that let's get it done.

[0:08:21] Voice 2: The pressure to get it done within the term

[0:08:25] Voice 2: puts creates an impression amongst the public the fact that you're pushing this through at all cost

[0:08:30] Voice 2: and that you've just got to take your time if you're going to do something that takes an awful

[0:08:35] Voice 2: lot of thought and it's going to last for a number of years you don't want it changed within the next

[0:08:39] Voice 2: term that's just my comments on the on the trust council meeting as itself just any other comments

[0:08:47] Voice 2: will be with regards to the agenda items you have today with regards to the staff report and just

[0:08:53] Voice 2: just for your trustees consideration,

[0:08:55] Voice 2: when you're looking at house size lot coverage,

[0:08:58] Voice 2: looking at the past when we did that in the previous term,

[0:09:03] Voice 2: I looked at the two different reports

[0:09:05] Voice 2: and there's an awful lot of copying going on.

[0:09:08] Voice 2: The planner now and the staff report,

[0:09:10] Voice 2: there's an awful lot of redundancy

[0:09:12] Voice 2: from the previous Robert Kojima when he did a staff report

[0:09:16] Voice 2: when you're talking house size and lot coverage.

[0:09:18] Voice 2: So, don't reinvent the wheel,

[0:09:20] Voice 2: maybe just go back and take a look at historical documents

[0:09:23] Voice 2: prior to creating new work for staff.

[0:09:27] Voice 2: Technical, I see you're doing some technical analysis.

[0:09:31] Voice 2: Well, we did an exhaustive technical analysis of staff did

[0:09:36] Voice 2: and with a lawyer looking at them.

[0:09:38] Voice 2: So I'm just curious as to why you might spend time

[0:09:41] Voice 2: doing another technical analysis of the language.

[0:09:45] Voice 2: Recommended by staff at the bottom,

[0:09:47] Voice 2: that consultation, consultation, consultation,

[0:09:50] Voice 2: and they even recommend above, go above and beyond

[0:09:55] Voice 2: the legislative consultation that's laid out

[0:09:58] Voice 2: for under the local trust committee normal process.

[0:10:02] Voice 2: So let's just a couple of comments on that.

[0:10:04] Voice 2: You know, I'm not sure how much you've done

[0:10:07] Voice 2: in terms of looking at historical documentation

[0:10:09] Voice 2: the last time the land use bylaw was engaged.

[0:10:12] Voice 2: Final comment is stairway.

[0:10:14] Voice 2: I cannot, when you're gonna discuss stairways,

[0:10:16] Voice 2: I cannot find a definition currently

[0:10:18] Voice 2: in the bylaws about stairways and the only definition I do have it does include stone

[0:10:24] Voice 2: and or rock built type structures also in that so you might have to come up with a definition

[0:10:31] Voice 2: of stairway before you can actually you know deal with that issue so that's just my comments and

[0:10:36] Voice 2: thank you for allowing me to speak thank

[0:10:39] Trustee Patrick: you very much Bruce thanks

[0:10:41] Voice 8: Bruce see

[0:10:42] Trustee Patrick: Gordie Duncan

[0:10:43] Trustee Patrick: and uh

[0:10:48] Voice 11: thank you um thank

[0:10:50] Voice 11: you um again i will uh follow bruce's statement by thanking you both for

[0:10:57] Voice 11: uh putting a halt on the moving of the tps to first reading but today i i it's points of

[0:11:05] Voice 11: clarification i guess regarding uh the agenda items and a couple i guess one point i might

[0:11:12] Voice 11: like to make is if you go on a south pender website and look up schedule b the map for

[0:11:19] Voice 11: schedule b i believe that's an old uh map because it doesn't show uh the new marine designation for

[0:11:30] Voice 11: docks so maybe i might be wrong there but i think you might want to have a look at that

[0:11:35] Voice 11: The other issue is that with item agendas, our building and siting guidelines are being proposed to be added as a schedule to the OCP.

[0:11:51] Voice 11: And so that brings to me, creates a question for me, what are guidelines and what are the schedules?

[0:12:01] Voice 11: for example schedule b i think is enforceable it's zoning uh is raptors uh schedule g i think

[0:12:11] Voice 11: so i what i hoping to get is a brief guideline on or a description of of how the schedules

[0:12:21] Voice 11: are affected and how enforceable because of course building and guidelines is being proposed to go

[0:12:29] Voice 11: there i believe rights of nature is being proposed as an ad an advocacy that's a tough word for me um

[0:12:38] Voice 11: by staff but i don't know where that one's going right now so we'll just focus on

[0:12:42] Voice 11: building and citing as a guideline and how does it become enforceable i i think i know how it becomes

[0:12:50] Voice 11: enforceable but i'm just looking at the other ones so if i could get a brief uh description

[0:12:57] Voice 11: I'd be appreciate it.

[0:12:58] Voice 11: Thank you.

[0:12:59] Trustee Patrick: Thank you, Gordy.

[0:13:01] Trustee Patrick: Should we answer that question now

[0:13:03] Trustee Patrick: or we'll be discussing that later in the staff report?

[0:13:05] Trustee Patrick: I've just a-

[0:13:06] Voice 10: Might as well try it now.

[0:13:09] Voice 10: As a guideline Gordy, as we've said,

[0:13:12] Voice 10: they are not enforceable.

[0:13:14] Voice 10: They're simply there as a guideline

[0:13:16] Voice 10: to encourage people to do whatever,

[0:13:18] Voice 10: even if someone applies for a variance,

[0:13:21] Voice 10: we cannot enforce those guidelines

[0:13:28] Voice 10: or more specifically turn down a variance

[0:13:31] Voice 10: on the basis of those guidelines,

[0:13:34] Voice 10: but they're there to encourage and to influence

[0:13:39] Voice 10: the applicant that maybe it's important

[0:13:42] Voice 10: to take his neighbor's concerns into consideration

[0:13:45] Voice 10: and utilize some of those guidelines.

[0:13:47] Voice 10: So it's not unlike any other guideline that we have.

[0:13:53] Voice 10: it's simply uh to raise awareness and and and give some influence on people's decision making

[0:14:01] Voice 11: so if i may is a follow-up question i'm just not sure then so schedule b is not a guideline

[0:14:09] Voice 11: is that correct that's the zoning map so if i'm building a commercial entity in a residential lot

[0:14:18] Voice 11: lot, I would not be able to do that as per Schedule B, would I?

[0:14:25] Voice 10: Well, let's ask Robert.

[0:14:26] Voice 10: Maybe he can explain the difference between the map, because it is a schedule.

[0:14:34] Voice 10: It is not a zoning map.

[0:14:36] Voice 10: There's a difference between where it is placed in the OCP and what it means legally.

[0:14:41] Voice 10: Okay.

[0:14:42] Voice 10: Maybe Robert or Kim.

[0:14:44] Voice 3: Kim,

[0:14:44] Trustee Patrick: plan or stucco?

[0:14:46] Voice 3: Yeah, just a point of clarification.

[0:14:49] Voice 3: There's actually two Schedule Bs. There's one attached to the official community plan, and those are land designations.

[0:14:56] Voice 3: And then there's a Schedule B for the land use bylaw, and that's the actual zoning.

[0:15:04] Voice 3: So the ones that are enforceable are Schedule B attached to the land use bylaw.

[0:15:13] Voice 3: but

[0:15:17] Voice 11: then just to follow i'm sorry i'll leave my last question then the other schedules like

[0:15:24] Voice 11: through to g or whatever it is i think they are considered guidelines attached

[0:15:33] Voice 3: to the official

[0:15:34] Voice 3: community plan yeah

[0:15:35] Voice 11: for example raptor's nest is as a schedule and you know there's a 50 meter

[0:15:40] Voice 11: range around there so if a person got a lot with a raptor's nest on it

[0:15:46] Voice 3: yes that's correct those

[0:15:48] Voice 3: those are guidelines or then they're referenced to policies in the OCP but the ones that actually

[0:15:54] Voice 3: can be regulated those are found in the land use bylaw okay

[0:15:58] Voice 9: all right as

[0:15:59] Voice 7: a matter of kind of general

[0:16:01] Voice 7: principle an OCP guides decisions of the local government so in this case the local trust

[0:16:07] Voice 7: committee so the local trust committee cannot adopt a bylaw that's contrary to the official

[0:16:14] Voice 7: the community plan.

[0:16:17] Voice 7: So really, the official community plan is giving guidance to decisions made by the local

[0:16:21] Voice 7: trust committee, respecting everything in that official community plan.

[0:16:28] Voice 7: And so when they're making future amendments potentially to their land use bylaw, it has

[0:16:32] Voice 7: to be consistent with the OCP.

[0:16:34] Voice 7: The OCP with a couple of exceptions for development permit areas is not a regulatory document,

[0:16:40] Voice 7: it's a policy document.

[0:16:44] Voice 11: Okay, thank you.

[0:16:45] Voice 11: Thank

[0:16:47] Trustee Patrick: you, Gordie. Any other questions, comments? No. All right. Thank you. So I see Jane Furch. Good morning, Jane.

[0:16:56] Voice 4: Good morning. First of all, thank you. I know you've had a few busy days or even more ahead of that. So I appreciate all the time and effort that you've expended over this last while. Also appreciate that the trust policy statement has been put on pause, at least.

[0:17:13] Voice 4: um anyways i just wanted to say i hope that we can learn from what's transpired with the

[0:17:19] Voice 4: respect to the trust policy statement i was not able obviously to watch the public meeting because

[0:17:25] Voice 4: of the power outage but i have read all the correspondence that's been posted on the trust

[0:17:29] Voice 4: website and one of the things i see quite clearly and loudly that many spoke to was the process and

[0:17:37] Voice 4: and lack of consultation with respect

[0:17:38] Voice 4: to that policy statement.

[0:17:40] Voice 4: So I just want to say that same concerns

[0:17:44] Voice 4: that were expressed there.

[0:17:45] Voice 4: I also have those same concerns with respect

[0:17:48] Voice 4: to our local trust committee.

[0:17:50] Voice 4: There are several issues that are under review

[0:17:53] Voice 4: that did not come from the community.

[0:17:55] Voice 4: These are issues that are put forward by our trustees

[0:18:00] Voice 4: and that they feel need to be dealt with

[0:18:02] Voice 4: before they're termed in.

[0:18:03] Voice 4: So I would ask that, you know, we think about stopping our process a little bit and having the community meetings again and involving the community before we go to first reading with anything.

[0:18:14] Voice 4: So, yeah, basically, I'd like to ask you that you allow us, the community, who are going to be affected by any of the bylaws, to be part of the process and be part of the solution.

[0:18:25] Voice 4: Let's start again with community information meetings and general discussions before racing towards bylaws.

[0:18:31] Voice 4: us our local trust committee bylaws are equally important to us as is the trust policy statement

[0:18:36] Voice 4: so please consider our community please start with the process that involves the community

[0:18:42] Voice 4: lots of notice meetings and what's wrong with mail outs letting people know that meetings are

[0:18:48] Voice 4: happening because as you've heard many times many people can't get on the zoom meetings our internet

[0:18:53] Voice 4: is not the best so we need to start trying to involve our community or i think you'll see

[0:19:00] Voice 4: backlash in our community just like you've seen with the trust policy statement so

[0:19:04] Voice 4: just something for consideration and thank you oh thank you jane well

[0:19:09] Voice 10: jane i think i think uh

[0:19:11] Voice 10: again you're making this by by saying that you uh you want public uh or public consultation

[0:19:16] Voice 10: you're making the assumption that the trust committee is not has no intention of doing that

[0:19:20] Voice 10: and uh on that i'm you know you're just dead wrong we uh have every intention of involving

[0:19:26] Voice 10: the community, the first step is on our community processes

[0:19:31] Voice 10: referring material to the APC to see if they believe

[0:19:34] Voice 10: that it's worthy taking before the public.

[0:19:36] Voice 10: And when we have something to take before the public,

[0:19:38] Voice 10: you can be assured that we will be informing the public

[0:19:41] Voice 10: on those meetings and we'll be having those meetings

[0:19:43] Voice 10: and listening to every concern within our community.

[0:19:46] Voice 10: Rest assured.

[0:19:48] Voice 4: Thanks, Steve, I knew you would be refuting

[0:19:50] Voice 4: what I had to say, but that's all I'm saying

[0:19:54] Voice 4: is we would like to be involved at the beginning

[0:19:56] Voice 4: of the process and that's all my comment and I'm sorry to have you and also be

[0:20:01] Voice 4: at odds but

[0:20:02] Voice 4: it's my time to speak and that's my view so thank you sure

[0:20:05] Voice 8: well thank you Jane we have Audrey Green

[0:20:09] Voice 8: good

[0:20:14] Voice 5: morning Audrey hello my question is about the APC I understand what I heard earlier that

[0:20:22] Voice 5: that Rick Friesen's spot is now been vacated.

[0:20:27] Voice 5: Can you hear me?

[0:20:28] Voice 5: Yes.

[0:20:29] Voice 5: And the next APC meeting,

[0:20:31] Voice 5: which I'm glad to see it will be the public

[0:20:33] Voice 5: will be involved in that in person.

[0:20:36] Voice 5: I was under the understanding that,

[0:20:40] Voice 5: well, actually I was hoping that position would be filled

[0:20:43] Voice 5: before the July 16th meeting.

[0:20:45] Voice 5: Do you have any plans to do that, Steve?

[0:20:49] Voice 9: I was gonna say,

[0:20:50] Voice 5: would you like to make the announcement, Steve?

[0:20:54] Voice 10: Okay, for Audrey and the rest of the community,

[0:20:57] Voice 10: the motion to appoint Shelly Henshaw as a member of our APC

[0:21:01] Voice 10: has been made, seconded and passed.

[0:21:03] Voice 10: And I think today the notification went out to Shelly

[0:21:08] Voice 10: along with the information package.

[0:21:09] Voice 10: So there will be a full component of five APC members now.

[0:21:15] Voice 5: Perfect, that's my question, thank you.

[0:21:17] Trustee Patrick: Sure. Thank you, Audrey.

[0:21:19] Voice 8: All right, is

[0:21:20] Trustee Patrick: there anyone else

[0:21:21] Trustee Patrick: that wishes to ask questions?

[0:21:24] Voice 8: at this time or comments they might

[0:21:30] Voice 10: have heard this they might have heard this news before

[0:21:35] Trustee Patrick: that's right um good so i'm gonna move on then thank you everyone and um so we have uh minutes

[0:21:43] Trustee Patrick: uh from uh the may 7th meeting for adoption are there any corrections or additions to those

[0:21:49] Trustee Patrick: minutes I

[0:21:50] Voice 10: saw none can

[0:21:52] Trustee Patrick: we approve those through general consent certainly

[0:21:54] Voice 10: can great

[0:21:55] Trustee Patrick: we have the

[0:21:57] Trustee Patrick: resolutions without meeting log here on page 10 and advisory planning commission minutes from

[0:22:06] Trustee Patrick: June 17th we have the follow-up action list on page 16 are there any questions from you to staff

[0:22:15] Trustee Patrick: or any of that staff wish to raise

[0:22:17] Trustee Patrick: from the follow-up action list?

[0:22:20] Voice 10: No, I think we should just simply move

[0:22:21] Voice 10: to accept the APC's report.

[0:22:24] Trustee Patrick: No, we don't accept it.

[0:22:26] Trustee Patrick: We just receive it.

[0:22:27] Voice 10: Okay, receive it then.

[0:22:29] Trustee Patrick: No, they just,

[0:22:31] Trustee Patrick: it's just here for our information, essentially.

[0:22:33] Trustee Patrick: They get to approve their minutes.

[0:22:35] Voice 9: Oh.

[0:22:38] Trustee Patrick: All right, Kim, did you have anything

[0:22:39] Trustee Patrick: from the follow-up action list?

[0:22:41] Trustee Patrick: No, okay, just making sure.

[0:22:43] Trustee Patrick: So moving on,

[0:22:44] Trustee Patrick: then we'll go right to the land use bylaw amendment project we have a staff report at page 17

[0:22:50] Trustee Patrick: in the agenda package and turn the floor over to planners doctor thank

[0:22:55] Voice 3: you chair patrick uh this

[0:22:57] Voice 3: staff report is is to provide um just some updates to the ltc and to also request some further

[0:23:05] Voice 3: direction um there are a number of topics associated with the land use bylaw amendment

[0:23:12] Voice 3: amendment project. And if the LTC wishes, we can, I can provide an overview of each topic in which

[0:23:18] Voice 3: I can pause and the LTC can discuss and ask questions after each topic. If that works for

[0:23:24] Voice 3: you. Otherwise, I can just do an overview of the entire staff report.

[0:23:28] Trustee Patrick: How would you like to proceed

[0:23:30] Trustee Patrick: trustee right I think topic seems to be. Yeah,

[0:23:34] Voice 10: I think it's simpler and easier for any of the

[0:23:37] Voice 10: attendees to to deal with one topic at a time.

[0:23:39] Trustee Patrick: All right there you go proceed.

[0:23:42] Voice 3: So the first

[0:23:44] Voice 3: topic of discussion is in regards to maximum floor area regulations. So currently the South

[0:23:51] Voice 3: Pender land use bylaw does regulate maximum floor area in the agriculture forestry and rural

[0:23:57] Voice 3: residential zones and the LTC has expressed an interest in actually reducing those floor areas

[0:24:04] Voice 3: specifically for the rural residential 1, 2, and 3 zones.

[0:24:10] Voice 3: In regards to those three zones, the rural residential 1, 2, and 3,

[0:24:15] Voice 3: maximum floor area is actually regulated in two ways.

[0:24:20] Voice 3: One, for all buildings located on the property,

[0:24:23] Voice 3: and the second regulation is a maximum floor area for a dwelling unit.

[0:24:28] Voice 3: So there's a number of items for the LTC to consider

[0:24:31] Voice 3: if wishing to move forward with reducing these numbers.

[0:24:35] Voice 3: The first is to amend all maximum floor areas as noted in the land use bylaw that would be reducing the agricultural maximum floor area, the forestry and also the rural residential zones, or just specifically reviewing the rural residential zones.

[0:24:53] Voice 3: zones. The second item of consideration is when referring to there's table one in the staff report

[0:25:01] Voice 3: if the LTC wishes to reduce the maximum floor area for just dwelling units or also for all

[0:25:07] Voice 3: buildings located on the property and also to provide direction to staff if there's a certain

[0:25:13] Voice 3: number or a percentage reduction the LTC is considering. We've also discussed in the past

[0:25:19] Voice 3: that if the LTC is considering reducing the maximum floor area, that a provision would be

[0:25:25] Voice 3: added to the land use bylaw that would grandfather those legal houses built up or built or if there's

[0:25:34] Voice 3: a building permit initiated up to the date of bylaw adoption. So that's something that we can

[0:25:40] Voice 3: put in the draft bylaw. There are a few other items that the LTC may want to consider. The first

[0:25:47] Voice 3: The first is amending the definition of floor area in the Land Use By-law. Currently, it measures floor area to the outside surface of the external walls.

[0:25:57] Voice 3: The LTC could amend this definition to measure it to the interior surface of the external walls.

[0:26:05] Voice 3: And what this could do is actually encourage environmentally friendly building practices, for example, using thicker insulation within the walls.

[0:26:14] Voice 3: The second item the LTC may want to consider is establishing lot coverage. This would help to

[0:26:22] Voice 3: limit size of dwellings, protect green space, and encourage on-site retention of drainage.

[0:26:29] Voice 3: The third would actually be to establish lot coverage and include impervious surfaces. And

[0:26:35] Voice 3: impervious surfaces would be the patios, paved driveways, or stairs. As currently the land used

[0:26:43] Voice 3: bylaw does not regulate those impervious surfaces so that's something the LTC may want to consider

[0:26:49] Voice 3: is putting a regulation the land use bylaw to limit impervious services in some way so the

[0:26:57] Voice 3: items of discussion as I mentioned were the definition of floor area the consideration

[0:27:01] Voice 3: of establishing a lot coverage specifically with including impervious surfaces and also a

[0:27:07] Voice 3: discussion around maximum floor area in each zones. The LTC does not have to make a decision

[0:27:14] Voice 3: at this point in time, but any further clarification is appreciated.

[0:27:22] Voice 10: Thanks, Kim. I can tell you that Trustee Thorne and I are still

[0:27:30] Voice 10: working on going through the data that we have collected. We're certainly not ready to make any

[0:27:37] Voice 10: any decision or even we're at the point of being able

[0:27:42] Voice 10: to forward any proposals to the APC yet,

[0:27:46] Voice 10: but that will, should be ready to go

[0:27:49] Voice 10: by September LTC meeting.

[0:27:51] Voice 10: And we will include a motion to refer

[0:27:53] Voice 10: whatever we think might be appropriate to the APC.

[0:27:58] Voice 10: You have asked for direction.

[0:27:59] Voice 10: I think the intent was to look at all zones for floor area.

[0:28:04] Voice 10: When we are thinking about considering the gross floor area included, and one of the things that we're wondering whether to use an FAR option on lot coverage.

[0:28:20] Voice 10: But at the moment, there's no specific numbers that we've been considering.

[0:28:26] Voice 10: Like I said, we're just collecting data with respect.

[0:28:30] Voice 10: But I think there has been a couple of calls to measure from interior walls to allow for different building forms.

[0:28:38] Voice 10: And I think that seemed to make sense. So we're leaning in that direction.

[0:28:41] Voice 10: We'll see what the APC thinks about that. Impervious surfaces.

[0:28:46] Voice 10: Yes, I've had some calls about about including those.

[0:28:50] Voice 10: those so we'll probably throw that in the pack

[0:28:56] Voice 10: and setbacks in there and also including non-disturbance

[0:29:00] Voice 10: areas within those setbacks and as we talked about,

[0:29:04] Voice 10: I think we're getting into the next issue here.

[0:29:07] Voice 10: So at the moment, all I can say is to staff

[0:29:11] Voice 10: is thanks for the report and hold tight until September

[0:29:18] Voice 10: because we're just not even close to making any decisions

[0:29:20] Voice 10: and direction yet, it's a lot more work going through

[0:29:27] Voice 10: that data than we anticipated.

[0:29:28] Voice 10: So now

[0:29:31] Voice 1: we want to make

[0:29:31] Voice 10: sure that what we do is reasonable

[0:29:34] Voice 10: and impacts as few property owners as possible.

[0:29:37] Voice 10: And so collating that information

[0:29:38] Voice 10: that's also taken up a bit of time.

[0:29:45] Trustee Patrick: What is the APC considering some of these issues already?

[0:29:51] Trustee Patrick: Has this been referred to them?

[0:29:52] Trustee Patrick: Well,

[0:29:52] Voice 10: they have a number of things on their plate right now,

[0:29:55] Voice 10: but we don't even have anything.

[0:29:57] Voice 10: We haven't even come up to any conclusion.

[0:30:00] Voice 10: about what a proposal should look like to refer to the APC.

[0:30:05] Voice 10: And until we do that, I really, I mean,

[0:30:08] Voice 10: I don't know what to say.

[0:30:10] Voice 10: We don't have anything in hand yet.

[0:30:12] Voice 10: So we anticipate having that in time

[0:30:16] Voice 10: for the September meeting or prior.

[0:30:17] Voice 10: And if it does come up sooner than that,

[0:30:20] Voice 10: we'll refer it to the APC and hope they can respond

[0:30:23] Voice 10: in time for the September meeting.

[0:30:25] Voice 10: And that'll also give us time to introduce it to the public.

[0:30:28] Voice 10: does that help you out kim great

[0:30:33] Voice 3: thank you what i could do is also provide further information

[0:30:36] Voice 3: on floor area ratio for the september meeting as well okay and

[0:30:40] Voice 3: i'm just referring to the

[0:30:42] Voice 3: project charter and reviewing background material and outlining or considering um the next steps for

[0:30:51] Voice 3: public consultation is the goal for september so we're in line with that and most of our early

[0:30:56] Voice 3: consultation will be early fall so great lots

[0:30:59] Voice 3: of time to get that consultation in before any work

[0:31:04] Voice 3: is done on draft bylaws yeah

[0:31:06] Voice 10: i think i i think we'll definitely have a community information

[0:31:08] Voice 10: before the september meeting so we'll we'll just keep that rolling do we need a motion to

[0:31:16] Voice 10: receive this report no well no i

[0:31:20] Voice 10: can

[0:31:21] Voice 3: just go on to the next topic if that works yes please do

[0:31:24] Trustee Patrick: The

[0:31:25] Voice 3: next item is setback regulations. At the March 5th LTC meeting, LTC asked staff to add

[0:31:33] Voice 3: the review of setback regulations to the project charter. So the LTC should identify what exactly

[0:31:41] Voice 3: are the issues with the current setback regulations and determine the goal and intent

[0:31:46] Voice 3: for the potential new amendments. And I've listed a number of items the LTC could consider.

[0:31:54] Voice 3: with amending setback regulations either increase or decreasing the setback regulations

[0:32:01] Voice 3: increasing or decreasing the setback regulations based on lot size or if the property is abutting

[0:32:08] Voice 3: a certain zone and the other item is establishing setback regulations as a percentage of either lot

[0:32:15] Voice 3: depth or lot width there are a number of issues with this type of regulation the first is south

[0:32:21] Voice 3: pender properties generally vary in size so it may be difficult to actually determine the exact lot

[0:32:27] Voice 3: width and depth which could then lead to interpretation issues

[0:32:33] Voice 3: and those are the four items that the lt or the staff have listed so if there is any further

[0:32:42] Voice 3: clarification the ltc could give to staff on what direction or really what is the intent

[0:32:47] Voice 3: intent of amending these setback regulations and then staff can provide further direction on how

[0:32:54] Voice 3: we could actually achieve that well

[0:32:58] Voice 10: there again uh without my co-trustee um i'm not going to make

[0:33:02] Voice 10: any decisions without his presence um but um we are we are looking at uh setbacks uh primarily for

[0:33:11] Voice 10: for environmental protection and particular ecosystems.

[0:33:17] Voice 10: And so the non-disturbance issue

[0:33:20] Voice 10: within those setback areas is being considered.

[0:33:24] Voice 10: The percentage option,

[0:33:27] Voice 10: in spite of it being sometimes a little difficult,

[0:33:31] Voice 10: I think everybody has a survey of their property.

[0:33:32] Voice 10: So that hopefully that will reduce that load.

[0:33:36] Voice 10: load but the reason we kind of like that idea is because it does make it more site specific and it

[0:33:45] Voice 10: does deal with a particular property that may have something different from another particular

[0:33:52] Voice 10: property and so one size would not fit all and we're trying to streamline it as much as possible

[0:33:58] Voice 10: The front lot lines from the roadway is only a character issue and to reduce visibility from the road, but again, that could be done by a non-disturbance zone, but all of those things are just bouncing around in the air right now.

[0:34:17] Voice 10: we haven't referred it to the APC they are aware of it and we will refer to

[0:34:24] Voice 10: them as soon as we we come to some sort of conclusion on exactly as you say what

[0:34:30] Voice 10: exactly are we trying to achieve and how are we best to achieve it without too

[0:34:35] Voice 10: much impact on property owners that already are here so there again that

[0:34:39] Voice 10: will we hope to have that ready for September meeting great thank you

[0:34:46] Voice 3: all right sure Patrick if you have any no

[0:34:49] Trustee Patrick: questions and I'll move on to the next time

[0:34:50] Trustee Patrick: the

[0:34:51] Voice 3: next is in regards to the agricultural land regulations I've included a table in the staff

[0:34:57] Voice 3: report and I'm just going to highlight a number of items um that may need uh further direction

[0:35:02] Voice 3: or just to point out at this this time and then we can have a discussion at the September meeting

[0:35:07] Voice 3: when um trustee thorn is present so the first item is in regards to dwelling size currently

[0:35:16] Voice 3: the agriculture zone has a maximum floor area of 560 square meters the agricultural land reserve

[0:35:25] Voice 3: actually regulates maximum floor area to 500 square meters so the ltc may want to

[0:35:33] Voice 3: consider reducing the 560 down to 500. The next item is in regards to agritourism and agritourism

[0:35:43] Voice 3: accommodation. They're not currently permitted in the agricultural zone, although they may be

[0:35:50] Voice 3: a permitted use under the definition of a farm use. But if the LTC has interest in making it

[0:35:58] Voice 3: explicitly clear that it is actually a permitted use in that zone if those properties are located

[0:36:04] Voice 3: in the ALR. There could be definitions added to the land use bylaw and also specific regulations

[0:36:11] Voice 3: added to the agricultural zone. The next item I just want to highlight is farm retail sales.

[0:36:20] Voice 3: Currently home businesses do permit the sale of products and goods that are either produced,

[0:36:26] Voice 3: processed or repaired on the property but that's tied to home business which means that you have

[0:36:31] Voice 3: to have a dwelling unit or resident on the property so that wouldn't necessarily

[0:36:37] Voice 3: permit somebody who has an agricultural lot that has a an apple orchard who would like to sell their

[0:36:44] Voice 3: their apple bushels of apples on the property so the LTC could consider adding a definition

[0:36:53] Voice 3: of farm retail sales and adding regulations around that in the land use bylaw just to make it again

[0:36:59] Voice 3: explicitly clear that this is a a use that's permitted and those are some of the items that

[0:37:07] Voice 3: just wanted to highlight to the ltc if there's any questions or further direction

[0:37:12] Trustee Patrick: well thanks again

[0:37:13] Trustee Patrick: i was gonna say can i just ask um is do do we know or expect when the alr is

[0:37:20] Trustee Patrick: going to finalize their their housing work that they're doing do we have any idea how close they

[0:37:27] Trustee Patrick: are yeah

[0:37:29] Voice 3: i'm not quite sure i don't have an update on that but i can look into it and report back

[0:37:34] Voice 10: yeah

[0:37:34] Voice 3: i'm sorry i've

[0:37:35] Voice 10: gone through some of the proposals um uh they don't seem to be too

[0:37:39] Voice 10: outlandish or make a hell of a lot of changes that are anticipated i don't think um well i

[0:37:46] Voice 10: We've had a couple of owners of ALR land ask that we bring our local bylaws into consistency with the ALC.

[0:37:54] Voice 10: So I think that is certainly one issue that we're looking at.

[0:37:57] Voice 10: The other thing as far as cottages, et cetera, the idea of housing on agricultural land came up with respect to workers' housing.

[0:38:09] Voice 10: And I'm having a meeting with the owners of several of the farms on lands on Sunday morning.

[0:38:21] Voice 10: So that is going to be discussed for sure.

[0:38:25] Voice 10: And I'll find out from those owners who have all expressed some interest in worker housing, what their ideas are and desires.

[0:38:35] Voice 10: ours um some have suggested that the the cottage is sort of too small and inappropriate um it's

[0:38:43] Voice 10: too small for a family and it's inappropriate for housing a number of workers so they're looking for

[0:38:49] Voice 10: some options there and i think that seems reasonable um i'm not sure whether the best

[0:38:54] Voice 10: idea would be to remove a cottage as a permitted use so that it is in line with the alr and then

[0:39:02] Voice 10: then have the owners apply for whatever site-specific needs they need,

[0:39:06] Voice 10: which suits their operations and their plans.

[0:39:11] Voice 10: Dwelling size, we can either – the two here is we have agricultural and an ALR,

[0:39:18] Voice 10: and they are different.

[0:39:21] Voice 10: So I think if we end up matching the ALR, then that's one thing.

[0:39:28] Voice 10: If we wish to lower that, then the LC has said that they accept the fact that a local government can reduce that size.

[0:39:38] Voice 10: One of the reasons that we talked about that in the farmland is we have a family that is looking for an additional home.

[0:39:46] Voice 10: And the idea was floated that would they be happy with two homes on the property that do not go beyond the 5,400 square feet allowable in the ALR?

[0:40:01] Voice 10: And I guess that may come up at the meeting on Sunday.

[0:40:07] Voice 10: Agritourism, I'm not sure how big a deal is, but that will be debated with the working group.

[0:40:11] Voice 10: Home businesses, basically the same.

[0:40:14] Voice 10: Retail sales, I kind of think that my job

[0:40:18] Voice 10: is to help those owners in whatever way

[0:40:23] Voice 10: to make the farms viable, so I'm certainly open to that.

[0:40:26] Voice 10: And farm use definition to match ALC,

[0:40:30] Voice 10: we could do that or we can find our own,

[0:40:34] Voice 10: but I'll do that again.

[0:40:36] Voice 10: That is going to be up to the owners

[0:40:37] Voice 10: that I speak to on Sunday,

[0:40:39] Voice 10: and so I'm not going to take any position

[0:40:41] Voice 10: until that discussion takes place.

[0:40:44] Voice 10: So I think that's about it, thanks.

[0:40:49] Voice 10: And we'll have that all up for September as well.

[0:40:52] Voice 10: Just to see it all, you're missing anything.

[0:40:58] Trustee Patrick: I was going to say before we go on Salt Spring,

[0:41:02] Trustee Patrick: I was quite involved in the area farm plan renewal

[0:41:05] Trustee Patrick: and I got to meet with an ALR commissioners

[0:41:08] Trustee Patrick: and it was an interesting comment

[0:41:12] Trustee Patrick: comment is because we are the stepping point between, you know, they have to apply through

[0:41:17] Trustee Patrick: local government to go to ALR, that we actually can have, you know, we could have rules that are

[0:41:26] Trustee Patrick: more permissive than what's allowed through ALR. And it's something that actually is beneficial.

[0:41:33] Trustee Patrick: So if someone's applying to do something that's above the look at our local rules. So it's an

[0:41:40] Trustee Patrick: interesting comment or thought sometimes so just thought I'd put that bear that in mind when you're

[0:41:46] Trustee Patrick: having your conversations with the local farmers if they're wanting to do something that's specific

[0:41:49] Trustee Patrick: and works on your island that doesn't exactly match an ALR rule it's not that you can guarantee

[0:41:56] Trustee Patrick: permission to do that but by having it in the local rules sort of indicates that you would

[0:42:02] Trustee Patrick: would fight for it if they wanted to do it.

[0:42:05] Voice 10: Yeah.

[0:42:08] Voice 10: And there's also a agricultural group on North Pender

[0:42:12] Voice 10: that is going through a study at the moment.

[0:42:15] Voice 10: And so I don't think it makes much sense

[0:42:18] Voice 10: to come to any conclusions until we hear from that

[0:42:21] Voice 10: because we're pretty much tied in

[0:42:23] Voice 10: and whatever works on North Pender,

[0:42:25] Voice 10: I'm sure is going to work on South Pender

[0:42:27] Voice 10: in spite of a few differences.

[0:42:29] Voice 10: But overall, I think it's probably a good idea

[0:42:32] Voice 10: to hear what they've got to say it's a pretty confident group up there okay

[0:42:40] Voice 3: i'm happy to move

[0:42:41] Voice 3: on to the next item regarding shipping containers the current land use bylaw does not regulate

[0:42:49] Voice 3: density or use of shipping containers shipping containers are permitted as it would be considered

[0:42:55] Voice 3: a structure so as long as the shipping container meets the siting regulations of the zone so set

[0:43:02] Voice 3: setback, floor area, block coverage, if there is one, or height. But due to a concern of the

[0:43:09] Voice 3: possible proliferation of shipping containers on properties, specifically on residential properties,

[0:43:16] Voice 3: the LTC may want to consider regulating the maximum number of shipping containers on a lot

[0:43:21] Voice 3: and even require some type of vegetation screening. So one point to consider is

[0:43:28] Voice 3: is differentiating the density of shipping containers for different zones, for example,

[0:43:34] Voice 3: limiting shipping containers or not permitting the use on residential zones, but perhaps not

[0:43:40] Voice 3: having any type of regulations for agricultural properties. And the second is determining the

[0:43:46] Voice 3: type of screening required. And the South Pender LUB actually does have regulations regarding

[0:43:54] Voice 3: regarding vegetative screenings.

[0:43:55] Voice 3: So the LTC can consider if shipping containers

[0:43:59] Voice 3: are permitted in a zone,

[0:44:01] Voice 3: the vegetative screening requirements would have to be met.

[0:44:08] Voice 10: Yeah, I think this issue is sort of a mixed bag

[0:44:13] Voice 10: within the community.

[0:44:14] Voice 10: Some don't like them and some think they're great.

[0:44:17] Voice 10: And I don't have a problem

[0:44:18] Voice 10: because I know the cost of construction

[0:44:21] Voice 10: is going right through the roof right now.

[0:44:23] Voice 10: And if a container can meet the needs of storage or feed bins or whatever people use them for and provide some security, then personally, I don't see the problem with it.

[0:44:38] Voice 10: As far as the number of size, yes, I think there should be limits to the size of the property and certainly up to a maximum, perhaps four or six, whatever will determine.

[0:44:49] Voice 10: and that will be on one of the things we'll discuss

[0:44:52] Voice 10: with the agricultural people

[0:44:54] Voice 10: because they seem to need them more than anybody.

[0:44:58] Voice 10: If they're visible from the road,

[0:45:01] Voice 10: that's the only thing that I've ever heard

[0:45:03] Voice 10: or from adjacent property owner

[0:45:05] Voice 10: that think they're not attractive structures,

[0:45:09] Voice 10: then we can look at screening.

[0:45:11] Voice 10: And like I said, and what Kim acknowledges,

[0:45:15] Voice 10: it's already in our bylaw,

[0:45:16] Voice 10: so it shouldn't be too big a thing,

[0:45:18] Voice 10: But this is almost ready to be referred to the APC.

[0:45:24] Voice 10: I just want to check with the chair and see what their workload is and where they're at with it before we start dumping more stuff on it.

[0:45:31] Voice 10: So as soon as I hear from the chair on this, I'll have a conversation with her.

[0:45:35] Voice 10: Then we can determine a time when we can refer this to them.

[0:45:39] Voice 10: But I think it's kind of an open, simple issue that I don't think is going to get too complicated.

[0:45:45] Voice 10: So thank you.

[0:45:47] Trustee Patrick: Thanks.

[0:45:48] Trustee Patrick: thanks so next is the setback to the natural boundary that's

[0:45:53] Voice 3: right so the land use bylaw

[0:45:55] Voice 3: has a setback from the natural boundary of the sea which is 7.6 meters or 25 feet for all buildings

[0:46:03] Voice 3: or structures except there's a few structures that are exempt from this requirement and those

[0:46:10] Voice 3: are a fence, pump utility house, wharf or dock ramps and stairways. So the LTC may want to

[0:46:18] Voice 3: consider a number of amendments, either removing stairways as an exemption to this setback. So

[0:46:28] Voice 3: what that would then do is if somebody would like to construct a set of stairs down to the shoreline,

[0:46:34] Voice 3: they would have to apply for a development variance permit another item the LTC could

[0:46:40] Voice 3: consider is regulating the width and length of the stairways also this item could also be tied

[0:46:49] Voice 3: into the shoreline review project the shoreline review project actually hasn't been initiated yet

[0:46:54] Voice 3: but reviewing stairs could be a part of that and also potentially adopt it or reviewing some

[0:47:02] Voice 3: perhaps establishing a new development permit as well

[0:47:05] Voice 3: may help to address some of the concerns with stairways.

[0:47:08] Voice 3: So this item could still be included

[0:47:11] Voice 3: in the land use by-law amendment project,

[0:47:15] Voice 3: but it could also then be moved to the shoreline project

[0:47:18] Voice 3: the LTC wishes.

[0:47:21] Voice 10: Yeah, I think we're going to leave it as an LUB,

[0:47:24] Voice 10: but it is also included in for consideration

[0:47:27] Voice 10: with the shoreline review.

[0:47:28] Voice 10: We have a working group dealing with some of those issues.

[0:47:33] Voice 10: The reason I say is because if the shoreline group comes up with the conclusion that the development permit is not reasonable on Sells Bender Island, then I don't want to lose it.

[0:47:44] Voice 10: But I want to make it clear once again that the proposal or suggestion does not in any way restrict anybody having access from a beach from what we consider to be a reasonable access point to the shoreline.

[0:48:01] Voice 10: This is specifically to do with stairs that come down either sharp or vertical rock bluffs or shale bluffs that have certain height, certain steepness and certain length and require some fairly significant construction methods and a number of landings.

[0:48:25] Voice 10: So, and those are specifically for character considerations.

[0:48:34] Voice 10: And as soon as we, the APC is looking at this and they haven't advanced this topic yet because they're still looking at, I think they want to review it.

[0:48:46] Voice 10: We're looking at different construction things and I'll leave it with them at the moment.

[0:48:50] Voice 10: So leave it on the LUB list, please, if we could.

[0:48:57] Voice 3: and the last item is simply just a quick review of the land use bylaw to see if there's any

[0:49:02] Voice 3: numbering errors or incorrect legislation act numbers change and so forth so just doing

[0:49:08] Voice 3: a very simple review to make sure everything is technically correct great and

[0:49:15] Voice 3: so for next

[0:49:16] Voice 3: steps staffers we're going to or i'm going to provide a staff report for the september meeting

[0:49:21] Voice 3: primarily just outlining options for public engagement in early fall

[0:49:25] Voice 3: and just highlighting a little bit or collecting some more information that we discussed today

[0:49:30] Voice 3: and including that in the staff report for September as well great

[0:49:34] Voice 10: I'll get uh I'll get

[0:49:35] Voice 10: that information to you uh in good time for your planning for the the meeting and as I said most

[0:49:42] Voice 10: of the stuff will go to the uh to community information meeting so we should have some

[0:49:45] Voice 10: input from that as well that I'll forward to you thank you very much great

[0:49:50] Trustee Patrick: that's that's all you

[0:49:52] Trustee Patrick: need for that one that's it all right well so the next that's it for

[0:49:56] Trustee Patrick: now that's it for now okay

[0:49:59] Trustee Patrick: uh the next item on the agenda is the minor ocp amendments thank you on page 24 of the agenda

[0:50:06] Trustee Patrick: package uh

[0:50:07] Voice 3: the staff report is to just again give an overview of the minor official community plan

[0:50:13] Voice 3: project and there is three topics that's associated with this project the first is the

[0:50:19] Voice 3: building design and siting guidelines, the First Nation acknowledgement statement in the OCP,

[0:50:28] Voice 3: and also the Rights of Nature Policy. So I'll quickly just go over the building design and

[0:50:34] Voice 3: siting guidelines. The first is that under the Local Government Act, local governments really

[0:50:41] Voice 3: have a limited ability to impose the kind of design controls identified in the draft guidelines,

[0:50:47] Voice 3: and particularly in rural residential areas such as South Pender.

[0:50:52] Voice 3: But one way that the LTC could really utilize these design guidelines

[0:50:58] Voice 3: is tying them in with the development variance permit process

[0:51:02] Voice 3: in support of those applications to include some of these

[0:51:07] Voice 3: really specific design features within their variance application.

[0:51:12] Voice 3: For example, if...

[0:51:14] Trustee Patrick: Kim, can I interrupt for a second?

[0:51:16] Trustee Patrick: I know that, uh, uh, trustee writes videos off. Maybe I knew he said he had, it was unstable.

[0:51:21] Trustee Patrick: I just wanted to make sure he could hear us. Are you still here, Steve? Wow. We may have lost

[0:51:32] Trustee Patrick: trustee, right? Let's pause a moment. He did say that his, uh, his, uh, connection was unstable

[0:51:41] Trustee Patrick: and that he may need to log back in again. Yeah. Oh, are you there?

[0:51:48] Voice 10: Yeah. Yeah. Okay. Sorry,

[0:51:49] Trustee Patrick: Sorry, Steve, I just wanted to make sure you were over there.

[0:51:52] Trustee Patrick: I had to kick the dog out.

[0:51:54] Trustee Patrick: Okay, so carry on.

[0:51:56] Trustee Patrick: Okay, so

[0:51:58] Voice 3: for example, for a development variance permit, if somebody is wanting to increase the maximum floor area of their house, staff would encourage them to look at these design guidelines and to incorporate them into their proposal to really help support their variance permit.

[0:52:16] Voice 3: And so when the LTC reviews this variance permit, the LTC can take into consideration how they've incorporated some of these design guidelines into their proposal.

[0:52:28] Voice 3: But I should mention that a DVP, a variance permit, can only be approved or not approved.

[0:52:35] Voice 3: It can't be approved with certain conditions attached to it.

[0:52:40] Voice 3: So the applicant or property owner will really have to incorporate these design guidelines at the front end of their application, rather than making the promise to do it later on.

[0:52:51] Voice 3: They would want to make sure that it's included in their application.

[0:52:54] Voice 3: Another, so we would, the staff would be recommending adding not only including these design guidelines as some type of attachment or schedule to the OCP, but also including a new policy that correlates the DBP process with the design guidelines.

[0:53:14] Voice 3: lines um the south bender apc has requested the opportunity to review the latest draft which i

[0:53:21] Voice 3: believe a trustee right has provided to them so uh staff will provide more um comments and

[0:53:28] Voice 3: recommendations when we receive the comments comments back from the apc which i believe

[0:53:32] Voice 3: they're meeting this afternoon i

[0:53:36] Voice 10: think that meeting has been canceled because there's been

[0:53:38] Voice 10: so many meetings but uh that's up to the chair to organize that meeting and and put it back on

[0:53:45] Voice 10: schedule um the idea originally um was to um borrow from a number of billing and design and

[0:53:55] Voice 10: sighting guidelines to borrow from a number of jurisdictions uh that in in areas that it has

[0:54:00] Voice 10: been successful um and and also from island trust sources because they have a number of

[0:54:06] Voice 10: pamphlets and booklets out on that um and uh and we kind of jumped the gun a little early we sent

[0:54:14] Voice 10: this document off to the APC while we understood that it was too wordy, it was repetitive,

[0:54:21] Voice 10: it was far too detailed. And so they came back to us and said, what are you doing? This is too

[0:54:27] Voice 10: wordy, it's too repetitive, it's too detailed. So we've cut it back to the bare minimum and

[0:54:33] Voice 10: send it back to them in a much more easier thing and trying to try and capture some of the broader

[0:54:41] Voice 10: water issues that we're trying to deal with.

[0:54:45] Voice 10: Now, the idea was that if we gathered all this information,

[0:54:49] Voice 10: then perhaps we can find,

[0:54:52] Voice 10: boil it down to an issue that would actually suit

[0:54:55] Voice 10: South Bender specifically,

[0:54:57] Voice 10: because we have had some concerns that South Bender

[0:55:01] Voice 10: is its own Island and they don't want to look like

[0:55:03] Voice 10: any other Island and we've also had the thing

[0:55:05] Voice 10: that one size does not fit all

[0:55:07] Voice 10: or one plan does not fit all.

[0:55:08] Voice 10: So we're trying to achieve that goal that the community can turn around and say, yes, this makes sense for South Bender, and this identifies our character as best it can, and we'll see where that goes.

[0:55:28] Voice 10: But we do recognize that they're not mandatory, and they are incentives only and influencing only, and I think we're pretty happy with that.

[0:55:39] Voice 10: Most people seem to comply and there's very little we can do

[0:55:42] Voice 10: with those that choose not to,

[0:55:44] Voice 10: but hopefully those are in the minority

[0:55:47] Voice 10: as it's shown up so far.

[0:55:49] Voice 10: So that's about it.

[0:55:51] Voice 10: When the APC gets through it, they didn't advance it.

[0:55:54] Voice 10: They're going to look at it again at this upcoming meeting

[0:55:58] Voice 10: and hopefully we'll have some better recommendations

[0:56:02] Voice 10: or more recommendations from them in time for September.

[0:56:05] Voice 10: number okay

[0:56:07] Trustee Patrick: um does uh staff have a copy of this latest version of the guidelines yes

[0:56:14] Voice 3: i do thank

[0:56:14] Voice 3: you yes trustee right did forward uh myself a copy of that and i've actually just included the new

[0:56:21] Voice 3: draft on the um the project web page and it's under uh the folder folder called other information

[0:56:30] Voice 3: And that's on the South Pender LTC project website under OCP amendments, other information.

[0:56:40] Voice 10: Great, thanks.

[0:56:43] Trustee Patrick: All right, any other questions on that piece?

[0:56:46] Trustee Patrick: I guess move ahead there.

[0:56:49] Trustee Patrick: The

[0:56:50] Voice 3: next item is the First Nations acknowledgement statement.

[0:56:54] Voice 3: So staff have been working with the Islands Trust Senior Intergovernmental Policy Advisor, Lisa Wilcox.

[0:57:02] Voice 3: and she's helping us guide us through this process so she's actually provided a few

[0:57:09] Voice 3: pieces of some recommendations moving forward

[0:57:14] Voice 3: the first is that the statement should be inclusive to all first nations within the region

[0:57:20] Voice 3: the first nation statement could also implement some of the directive policies in the draft

[0:57:26] Voice 3: draft Islands Trust policy statement. The senior intergovernmental policy advisor also is going to

[0:57:33] Voice 3: help draft the word or sorry the draft provide draft wording for the introductory statement

[0:57:39] Voice 3: and she also expressed the importance of establishing that collaboration early on in

[0:57:46] Voice 3: the process with First Nations. So staff are in the process of actually drafting a letter

[0:57:52] Voice 3: letter to First Nations to provide, I believe, some draft wording potentially or really to

[0:57:59] Voice 3: invite them to this collaborative process.

[0:58:02] Voice 3: And we're going to work with the Maine LTC as they're actually working on something very

[0:58:08] Voice 3: similar with one of their projects.

[0:58:10] Voice 3: So this item is in motion and we're fortunate to have Lisa Wilcox guide us through this

[0:58:16] Voice 3: process.

[0:58:17] Voice 10: Great.

[0:58:18] Voice 10: Great, well, I'll sit back and wait for that to unfold.

[0:58:23] Voice 10: Thank you so much.

[0:58:24] Voice 10: And thank Lisa Wilcox for sure.

[0:58:30] Voice 3: The next item is the rights of nature.

[0:58:33] Voice 3: Staff have made a recommendation

[0:58:37] Voice 3: to potentially separate this document into two sections.

[0:58:40] Voice 3: The first is adding the first section,

[0:58:42] Voice 3: as I noted on page 26 of the agenda.

[0:58:47] Voice 3: There's a first few paragraphs

[0:58:48] Voice 3: graphs that potentially could be added as an introductory statement in the OCP and then later

[0:58:54] Voice 3: on on page 27 there are a number of policies that perhaps could be added as advocacy policies

[0:59:00] Voice 3: throughout the OCP. The APC is currently reviewing this document so staff won't provide any further

[0:59:08] Voice 3: comments or recommendations until we receive comments from the APC and how they like to see

[0:59:13] Voice 3: see this document um incorporated into the official community plan yeah

[0:59:19] Voice 10: we're waiting on

[0:59:19] Voice 10: apc as well so we're right where we should be at the moment keeping

[0:59:24] Voice 3: them busy yes

[0:59:26] Voice 10: uh

[0:59:28] Voice 3: as mentioned

[0:59:29] Voice 3: before or sorry as mentioned um in the previous project uh we're really still in the early stages

[0:59:37] Voice 3: of each project um reviewing some of the options for the project and there will be a consultation

[0:59:43] Voice 3: consultation, early consultation in late September, potentially early fall before any bylaws are drafted. So, community members can review the project charter and that outlines the timeline for each project, and how

[1:00:00] Voice 3: the LTC wanted to see this project unfold.

[1:00:03] Voice 3: So consultation is still going to happen in early fall

[1:00:09] Voice 3: and staff will report back with some options

[1:00:11] Voice 3: at the September meeting on how we can schedule

[1:00:14] Voice 3: some community information meetings in person.

[1:00:17] Voice 10: Which is great.

[1:00:19] Voice 10: Yes, speaking of in-person,

[1:00:23] Voice 10: I'm assuming that the September LTC meeting

[1:00:27] Voice 10: will be in-person.

[1:00:29] Trustee Patrick: I was going to say, we can discuss that.

[1:00:31] Trustee Patrick: why don't we discuss that at the end here when we talk about the next

[1:00:33] Trustee Patrick: meeting okay

[1:00:34] Voice 8: all right

[1:00:37] Voice 8: uh

[1:00:38] Trustee Patrick: so any further questions

[1:00:40] Voice 8: on that report then

[1:00:43] Voice 10: no um uh i'll just receive it for information

[1:00:51] Trustee Patrick: so uh moving on we have then the top priorities and projects reports is there any work that needs

[1:00:57] Trustee Patrick: to be addressed there or this time don't think we got everybody all filled up with work yeah

[1:01:04] Trustee Patrick: yeah all right the applications report is here and um if i

[1:01:12] Voice 3: may yes i'm happy to report that we

[1:01:16] Voice 3: have received an application for south fender uh robert can correct me if i'm wrong but i believe

[1:01:22] Voice 3: it is a subdivision application which also has a alr piece to it so i'd imagine there would be an

[1:01:31] Voice 3: ALC application with that?

[1:01:33] Voice 7: Yeah, it's an ALC application for subdivision in the ALR. I think

[1:01:38] Voice 7: the trustees have got it already. Got the application package emailed to you? I didn't

[1:01:44] Voice 10: see it.

[1:01:44] Voice 7: Oh, okay. I'll double check that. It's a property by the church, behind the church.

[1:01:49] Voice 10: Oh, gotcha. Oh, that one. Yes. Yes, we did get that one. Yeah. So the

[1:01:53] Voice 7: LTC's role in this will be

[1:01:56] be

[1:01:56] Voice 7: to review the application and either pass it on to the ALC for consideration or refuse

[1:02:05] Voice 7: it in which case it doesn't proceed to the ALC and we're scheduling that for the September

[1:02:11] Voice 7: meeting.

[1:02:12] Voice 10: Okay.

[1:02:12] Voice 10: My understanding is that the number of lots that they want to create is less than what

[1:02:17] Voice 10: they are permitted to do under the current zoning program.

[1:02:20] Voice 10: That's correct.

[1:02:21] Voice 10: That's right.

[1:02:22] Voice 10: Thank you.

[1:02:23] Trustee Patrick: All right.

[1:02:24] Trustee Patrick: so thank you for that update on the applications so uh we have the trustees no we don't have a

[1:02:30] Trustee Patrick: trustee expense report we have the

[1:02:32] Trustee Patrick: adopted policy standing resolutions and uh there is a trust

[1:02:35] Trustee Patrick: conservancy report here always encourage people to read that report just conservancy is doing good

[1:02:43] Trustee Patrick: work you

[1:02:44] Voice 10: sure are and

[1:02:46] Trustee Patrick: uh no new business so that does bring us to our next so the next meeting is

[1:02:50] Trustee Patrick: is on September 3, and I heard you asking questions

[1:02:54] Trustee Patrick: about could it or should it be in public or not?

[1:02:57] Trustee Patrick: So I don't know if staff have any updates on where we are

[1:03:00] Trustee Patrick: and what is recommended at this time?

[1:03:03] Voice 7: Don't have any updates that certainly Chair Patrick,

[1:03:08] Voice 7: you would be aware of from the discussion of executive.

[1:03:11] Voice 7: So yeah, under the health orders, we can hold

[1:03:15] Voice 7: limited public public meetings in buildings inside as you mentioned earlier

[1:03:23] Voice 7: so one potential is to hold the september meeting as a in-person live meeting

[1:03:32] Voice 7: and the other option is to schedule it by zoom so yeah yeah

[1:03:37] Trustee Patrick: we're allowed we're allowed to

[1:03:38] Trustee Patrick: continue the virtual meetings for three months past the lifting of the uh emergency order so

[1:03:43] Trustee Patrick: Yeah,

[1:03:44] Voice 7: so you have to the end of September to, you could carry on with the Zoom meetings as they are now.

[1:03:50] Voice 10: Now there's the limitation of 50, is there?

[1:03:53] Voice 10: Yeah.

[1:03:53] Voice 10: Inside a building?

[1:03:54] Voice 10: Yeah.

[1:03:55] Voice 10: I can't recall any meeting that we've had in a number of years that we've had 50 people on South Bender.

[1:04:02] Voice 10: So do you need a motion to direct staff to organize an in-person meeting at the power hall?

[1:04:09] Voice 10: I

[1:04:09] Trustee Patrick: think the one important thing to be recognized is we're not prepared to do a hybrid meeting.

[1:04:13] Trustee Patrick: so we can't broadcast it's it's in person or zoom we at this point we're we're not at a hybrid

[1:04:22] Trustee Patrick: option uh

[1:04:24] Voice 10: well i there is a there is a a huge itch in this community side that they they want

[1:04:32] Voice 10: to get back to in-person meetings and i do as well i think it changes the whole tone of the

[1:04:36] Voice 10: meeting um so um i'll leave it to staff to come up with uh um what what they think is possible

[1:04:43] Voice 10: um but i i just just understand that uh cameron's and my uh preference is to have uh an in-person

[1:04:50] Voice 10: meeting okay and

[1:04:51] Voice 10: then the second

[1:04:52] Voice 7: consideration is just to look at the date um it is the friday

[1:04:55] Voice 7: before the long weekend oh

[1:04:57] Voice 10: okay yeah we might want to change that too yeah

[1:05:00] Voice 7: so um yeah if you

[1:05:03] Voice 7: want to give a direction and we can circulate an

[1:05:06] Voice 7: email about about changing the date for that

[1:05:08] Voice 7: and then Cameron can be involved in that.

[1:05:10] Trustee Patrick: Yeah, I was going to say we can do it RWM

[1:05:13] Trustee Patrick: because why don't we wait and see if the number gives us,

[1:05:16] Trustee Patrick: we have some time to make that decision

[1:05:17] Trustee Patrick: and hopefully the numbers stay where they are

[1:05:19] Trustee Patrick: and people are comfortable to carry on

[1:05:21] Trustee Patrick: and with in-person meetings.

[1:05:23] Voice 10: Yep.

[1:05:25] Voice 10: Great.

[1:05:27] Trustee Patrick: So, all right, then that takes us to our second town hall.

[1:05:33] Trustee Patrick: We have some remaining attendees.

[1:05:35] Trustee Patrick: Is there anyone who wishes to address us?

[1:05:37] Trustee Patrick: Again, same rules apply.

[1:05:41] Trustee Patrick: So is there anyone that would like to address us a second time or first time?

[1:05:49] Voice 8: Raise your hand at the center of the screen.

[1:05:52] Voice 8: Always give it a moment here.

[1:05:53] Voice 8: Not seeing anyone raise their hand.

[1:06:02] Trustee Patrick: Your trustees always want to hear from you.

[1:06:05] Trustee Patrick: So please email your trustees.

[1:06:07] Trustee Patrick: You can do individually or to southinfo at islandstrust.bc.ca.

[1:06:13] Trustee Patrick: and we always want to hear from you your comments your questions your suggestions are always welcome

[1:06:20] Trustee Patrick: and with that i guess um we are just

[1:06:27] Voice 10: hang around till one o'clock do we

[1:06:28] Trustee Patrick: no i don't

[1:06:31] Voice 10: think we have

[1:06:31] Trustee Patrick: to um so is there a motion to adjourn well

[1:06:36] Voice 10: before we do that i would

[1:06:37] Voice 10: just like to extend my appreciation to maple for all that she has done on this committee as she's

[1:06:43] Voice 10: leaving next week, I understand, furthering her career. We're going to miss you. I don't know who

[1:06:49] Voice 10: the fortunate people are who get your attention, but damn them anyway. Yeah, thanks so much,

[1:06:57] Voice 10: Maples. You've been amazing. And I'm not sure how we're going to balance and find someone to

[1:07:02] Voice 10: fill your shoes if that's possible, but you're just great. Thank you so much.

[1:07:07] Voice 1: You're welcome.

[1:07:09] Trustee Patrick: I'm not acknowledging her going. I'm not letting her go.

[1:07:16] Voice 1: thank you it's been a pleasure to work with all the southern island trustees and especially you

[1:07:21] Voice 1: guys so uh it wasn't an easy decision but um yeah i'm looking forward to it but i will be sad i

[1:07:27] Voice 1: definitely will be so thank

[1:07:28] Voice 10: you so much yeah thank you

[1:07:30] Voice 1: maple well thank you and with that

[1:07:33] Voice 10: i move to adjourn

[1:07:34] Trustee Patrick: i'll second and i guess all those in favor are one motion yeah all right

[1:07:40] Trustee Patrick: you guys thank you so much everyone have a great weekend and uh much appreciate it and

[1:07:44] Trustee Patrick: talk

[1:07:45] Voice 8: to you soon thanks sheree bye-bye bye-bye