Hornby Island Local Trust Committee community information meeting, July 16, 2021

[0:00:00] Trustee Fast: Gosh, so I just got my agenda covered up. Good morning, everybody, and welcome to the Hornby

[0:00:05] Trustee Fast: Local Trust Committee meeting. This is the meeting on Zoom because we're still in COVID

[0:00:11] Trustee Fast: and crossing our fingers that this won't last forever. I think we'll be talking about that

[0:00:18] Trustee Fast: at the end of the meeting. My name is Sue Ellen Fast, and I'm the chair of the Local Trust

[0:00:28] Trustee Fast: Committee and I'm coming to you from Bowen Island over in Howe Sound, Alkitsam, and before we begin

[0:00:35] Trustee Fast: I'd just like to acknowledge with respect, deepest respect, that we're meeting digitally across the

[0:00:43] Trustee Fast: Coast Salish territories and especially the unceded traditional territory of the Comox First

[0:00:50] Trustee Fast: Nation. Thank you all for joining us here today, the electronic meeting of the Hornby Island Local

[0:00:57] Trustee Fast: local trust committee I want to begin I did that okay can you tell I've got a script I'm I'm joined

[0:01:04] Trustee Fast: here today by your local Hornby Island trustees Grant Scott if you can just wave their grant and

[0:01:10] Trustee Fast: Alex Allen there we go so these are the uh uh trustees elected on Hornby Island and uh together

[0:01:19] Trustee Fast: we make up the three of us make up the uh Hornby Island local trust committee and uh this meeting

[0:01:25] Trustee Fast: is being obviously conducted electronically it's also being recorded so that you can listen in

[0:01:31] Trustee Fast: later if you lose connectivity or for some reason you want to watch it again later it'll be on the

[0:01:37] Trustee Fast: islands trust website so when we get to the town hall portion of the meeting that's the time when

[0:01:48] Trustee Fast: you as members of the public can have a chance to speak because we're we're doing the participatory

[0:01:54] Trustee Fast: democracy model here this is what we have in Canada and British Columbia especially at the

[0:01:59] Trustee Fast: local government level so you have our three elected trustees which I've talked about we have

[0:02:04] Trustee Fast: you the public with your local information and your perspective and your opportunity to be involved

[0:02:11] Trustee Fast: and have your say in local decisions that are made about land use through this Islands Trust

[0:02:17] Trustee Fast: trust, uh, local trust committee. And, um,

[0:02:19] Trustee Fast: and we've got our professional staff who give us, uh, advice and,

[0:02:23] Trustee Fast: and we ask them to do things. Um, so when we get to the, um, um,

[0:02:29] Trustee Fast: town hall session, uh, please direct your ideas, your input, uh,

[0:02:34] Trustee Fast: to your local elected trustees. That's us, the local trust committee. Um,

[0:02:40] Trustee Fast: so we're, um, when we get, yes.

[0:02:45] Trustee Fast: Yes.

[0:02:46] Trustee Scott: I think it would be good for you to introduce the staff members and who they are so people know

[0:02:55] Trustee Fast: who they are.

[0:02:56] Trustee Fast: We will do.

[0:02:57] Trustee Fast: It was just because I was talking about

[0:02:59] Trustee Fast: the town hall part.

[0:03:00] Trustee Fast: So I wanted to mention the role that the people, citizens of Hornby have.

[0:03:06] Trustee Fast: So when we get to the town hall, we'll do this.

[0:03:09] Trustee Fast: You can raise your digital hand if you're on a device that has one.

[0:03:14] Trustee Fast: or if you can't find the digital hand,

[0:03:18] Trustee Fast: then please contact Will Cottingham.

[0:03:20] Trustee Fast: She's in the blue and she's the staff person

[0:03:23] Trustee Fast: who's actually running the meeting up there in the corner,

[0:03:27] Trustee Fast: wcottingham at islandstrust.bc.ca.

[0:03:32] Trustee Fast: And she'll help you figure out a way

[0:03:35] Trustee Fast: to raise your digital hand so I can see it.

[0:03:37] Trustee Fast: And then if you're on a phone,

[0:03:40] Trustee Fast: then you press star nine to raise your digital hand.

[0:03:44] Trustee Fast: and I'll repeat this later okay so we appreciate your understanding and help us please work with

[0:03:52] Trustee Fast: this digital format I think we're all pretty used to it by now though so I'd like to introduce the

[0:03:57] Trustee Fast: staff as trustees got suggested besides Will Cottingham office administrator up there who's

[0:04:04] Trustee Fast: running the meeting for us we've got Catherine Vo Catherine is our professional minute taker

[0:04:09] Trustee Fast: so she's making sure that all the decisions are captured there she is morning Catherine

[0:04:13] Trustee Fast: Catherine and uh and then we've got yeah good and at times I will be checking in to make sure

[0:04:20] Trustee Fast: that Catherine's still back there just in case we have uh connectivity problems because we need to

[0:04:25] Trustee Fast: have accurate minutes for these kinds of decisions so um we've also got with us regional planning

[0:04:31] Trustee Fast: manager Heather Cower and uh thank you morning Heather and we're uh also she's also our acting

[0:04:38] Trustee Fast: Island Planner. So at Hornby Island Local Trust Committees, we get to see more of her than other

[0:04:44] Trustee Fast: local trust committees do. And we've got with us today, Planner Teresa Mahikwa. There she is. And

[0:04:51] Trustee Fast: she'll be presenting some of the items on our agenda today. And I think that might be who we

[0:04:58] Trustee Fast: are. So keeping in mind that staff are with us. So this is an official workplace. And in BC,

[0:05:05] Trustee Fast: see we have uh provincial laws about having a safe and respectful workplace so i'll be trying

[0:05:10] Trustee Fast: to keep that uh happening and um uh we're gonna ask uh yeah just checking that i've got everything

[0:05:20] Trustee Fast: oh yes and of course we're people are coming are working from home or from different offices

[0:05:25] Trustee Fast: so we're kind of like guests in their home so i want to be particularly respectful of uh um

[0:05:32] Trustee Fast: keeping care that we're all being friendly together thank you and I want to say that

[0:05:38] Trustee Fast: we're going to have a break during the meeting for lunch probably around noon and that's the

[0:05:45] Trustee Fast: way it usually works and we'll you know let's be hard on the issues and easy on each other

[0:05:49] Trustee Fast: that kind of thing and that's I think I've covered everything okay thank you well let's

[0:05:57] Trustee Fast: uh begin with the um meeting then so um looking at the agenda get back to the top of my agenda

[0:06:07] Trustee Fast: on my other monitor here um anybody got anything they want to add to the agenda today trustees no

[0:06:17] Trustee Fast: okay then um i don't think we've got any late items or anything like that so let's just uh

[0:06:23] Trustee Fast: And by consent, then, can I approve the agenda?

[0:06:27] Trustee Fast: Are we approving it?

[0:06:28] Trustee Fast: Local trustees, can I have a thumbs up or some signal?

[0:06:31] Trustee Fast: Yeah.

[0:06:32] Trustee Fast: Good.

[0:06:33] Trustee Fast: Thank you.

[0:06:34] Trustee Fast: And very good.

[0:06:35] Trustee Fast: Then the agenda is approved.

[0:06:40] Trustee Fast: And we're going to go into trustee reports.

[0:06:44] Trustee Fast: So who would like to begin?

[0:06:49] Trustee Fast: Trustee Allen.

[0:06:51] Trustee Allen: No, I was pointing at Trustee Grant.

[0:06:55] Trustee Fast: Sorry, I just saw your hand move.

[0:06:56] Trustee Allen: i think

[0:06:57] Trustee Fast: you're up yes you

[0:06:58] Trustee Allen: know when i'm like a allen you know i'm always first and i just thought

[0:07:01] Trustee Allen: it'd

[0:07:02] Trustee Fast: be nice to stop it i'll go okay

[0:07:04] Trustee Allen: i'll go like the guy with the bandage on his head

[0:07:08] Trustee Fast: go ahead grant

[0:07:09] Trustee Scott: okay okay thank you um well i think the most uh significant thing at least happened

[0:07:16] Trustee Scott: within the trust world is the trust council meeting i think it was last week or recently

[0:07:22] Trustee Scott: anyway and the policy statement the islands trust policy statement was proposed for

[0:07:31] Trustee Scott: for given first reading and it was uh 50 people presented on the night before on a town hall

[0:07:39] Trustee Scott: about it and um a lot of people spoke that they thought the process uh was too hurried it needed

[0:07:47] Trustee Scott: more time and others said that there was certainly a lot of people said there were things within the

[0:07:52] Trustee Scott: policy statement that they didn't particularly like so in my mind trying to divide this into

[0:07:57] Trustee Scott: pieces that i could kind of comprehend i think there's two basic things going on one is the

[0:08:03] Trustee Scott: policy statement itself which is a draft which is a lot of work and effort's been gone into it

[0:08:09] Trustee Scott: came from the 2050 process that went to the different islands to seek input and then it

[0:08:15] Trustee Scott: went through internal process and it came up with this document there was a survey done that people

[0:08:21] Trustee Scott: could fill out send in so all that was done that fed into this document but still a lot of people

[0:08:26] Trustee Scott: felt that they weren't aware for various reasons and in the midst of coven so there was a lot of

[0:08:32] Trustee Scott: discussion around that and uh kind of like the policy state itself and uh and i spoke to people

[0:08:41] Trustee Scott: on hornby island about that and a lot of people basically weren't even aware of so i think this

[0:08:48] Trustee Scott: this goes to point two which is the process and and in my mind the whole process thing is about

[0:08:56] Trustee Scott: how can people on hornby island uh become better informed about what this document's all about

[0:09:01] Trustee Scott: about what the trust is all about because i think right now it'd be fair to say and this might have

[0:09:06] Trustee Scott: been going on forever i'm not sure i've been around that long but um well i've been around

[0:09:10] Trustee Scott: a long time but not dealing with this quite so much detail and there's a lot of people saying

[0:09:15] Trustee Scott: saying has the trust lived out its usefulness and should we become part of the regional district and

[0:09:22] Trustee Scott: all these other kind of questions bigger questions than we're going to resolve right now but anyway

[0:09:27] Trustee Scott: the process right now is for people to become more informed about what the trust does and this

[0:09:32] Trustee Scott: policy statement so what I think we need to do on Hornby Island is we need to get a summary of

[0:09:40] Trustee Scott: this document we need to get it out to people we need to have town hall meetings we're going to be

[0:09:45] Trustee Scott: able to do that again i hope in the fall to get that information a out to the people

[0:09:50] Trustee Scott: and get their feedback which we can feed then back into this

[0:09:55] Trustee Scott: to the staff people who are putting this revision together so that the trust council

[0:10:02] Trustee Scott: can hopefully in december gather all that information review it get it out to folks and

[0:10:08] Trustee Scott: get it uh put through first reading so it can then go out through a formal process for third fourth

[0:10:15] Trustee Scott: and fourth reading so that's kind of a summary of what I've heard around the trust Hornby Island

[0:10:23] Trustee Scott: I don't think anything's changed from the from the last local trust committee meeting

[0:10:27] Trustee Scott: the concern about First Nations issues obviously and so Sue Allen that's a long

[0:10:34] Trustee Scott: piece there but I think people want to hear about the policy thank you.

[0:10:40] Trustee Fast: Thank you Trustee Scott

[0:10:41] Trustee Fast: lot and uh how about you trustee allen do you want to um add anything about the trust policy

[0:10:48] Trustee Fast: statement or do you want to uh report on other happenings i'm

[0:10:52] Trustee Allen: actually going to add on the policy

[0:10:54] Trustee Allen: statement as well um just to say that yes there was a dare i say it robust and fulsome discussion

[0:11:01] Trustee Allen: at the uh over the two days last week um i think what i really what made me really reflect over

[0:11:09] Trustee Allen: over this is the way we do community engagement and I think we really are not doing it well

[0:11:14] Trustee Allen: and I've been reading a lot about ways that you know ways we can or even ways that are

[0:11:20] Trustee Allen: not working and it's clear that so many people on our island and beyond did not feel they

[0:11:26] Trustee Allen: did not get the information out they did not feel listened they felt confused they had

[0:11:30] Trustee Allen: issues with that the whole engagement process and we can't just ignore that and so I voted

[0:11:37] Trustee Allen: against uh the first reading and you know as i quoted a letter writer one of the letter writers

[0:11:44] Trustee Allen: was that you know is that we have to look at why do they why did everybody feel unheard instead of

[0:11:49] Trustee Allen: just saying well we did this in 18 months we did that we have to really recognize the fact that we

[0:11:54] Trustee Allen: are not communicating properly with our constituents and we got to figure that out and i

[0:11:58] Trustee Allen: find that i find it exceptionally challenging on a hornby and i grant couldn't agree with me on this

[0:12:02] Trustee Allen: one is that both of us are not involved in facebook so we're missing a huge huge chunk

[0:12:08] Trustee Allen: of information out there and i just not into facebook and i'm i'm kind of almost reluctantly

[0:12:14] Trustee Allen: gonna maybe we do a trusty facebook i don't know i'm not a big social media fan but i do feel that

[0:12:22] Trustee Allen: we it is broken process and um and it's really and even locally i think we have an issue with

[0:12:30] Trustee Allen: and i was sort of reading there's this book for the love of community engagement

[0:12:34] Trustee Allen: that i want to get and read further i was just reading terms of it but it's just that um

[0:12:39] Trustee Allen: yeah we need to let go of simply broadcasting messages we need to embrace two-way dialogue

[0:12:45] Trustee Allen: with the people we serve more um and yeah i see community engagement has become really boring

[0:12:52] Trustee Allen: so i think we really need to and i know you suze ellen you're on the executive committee and you

[0:12:58] Trustee Allen: you guys are going to be looking at that right and so I really hope that you look at other ways we

[0:13:04] Trustee Allen: can do it I mean I agree with Grant it'd be great to get back into the hall but we still got to

[0:13:08] Trustee Allen: figure out what do we want to hear you know why and yeah so that's where I'm at and also

[0:13:15] Trustee Allen: if I like to tie into our local when we put an application we want comments from people within

[0:13:22] Trustee Allen: 100 200 meters or whatever just because we haven't heard from them does not mean they've agreed they

[0:13:27] Trustee Allen: They could have not picked up their mail.

[0:13:28] Trustee Allen: So we really have to be cognizant of that fact that just because we haven't heard, silence does not mean agreement.

[0:13:35] Trustee Allen: Thank you.

[0:13:38] Trustee Fast: Thank you, trustees.

[0:13:40] Trustee Fast: And I wonder, I'll just give a few notes, too, from my perspective so people know what I do.

[0:13:49] Trustee Fast: But on Hornby, did you folks receive both of the mailings, the anonymous one and then the one from the Islands Trust in your mailboxes?

[0:13:57] Trustee Scott: We did.

[0:13:58] Trustee Scott: Okay,

[0:13:59] Trustee Fast: thank you. I'm just curious. Some islands did not, like Liskiti. And anyway, I think you're totally right, Trustee Allen, is that social media is playing a huge role.

[0:14:13] Trustee Fast: and um in a way um i do look at some of the facebook uh things and it can be uh i think

[0:14:24] Trustee Fast: you mentioned the word information well there's an equal amount if not more of the other kind

[0:14:29] Trustee Fast: of information and the social media world and and it's changed um um the way public consultation

[0:14:37] Trustee Fast: consultation, and communities can engage. Anyway, I won't go into all that. I just will say that

[0:14:44] Trustee Fast: there's, I'll add a little bit to what Trustee Scott said, is that one of the things the

[0:14:50] Trustee Fast: Islanders Trust has been doing is also engaging with First Nations. So there is, in the first

[0:14:56] Trustee Fast: draft, which Trust Council did pass on July 8th, they passed it as a draft and referred it out

[0:15:04] Trustee Fast: um to regional districts and Bowen Island municipality and things like that um First

[0:15:12] Trustee Fast: Nations input is part of that and was incorporated into the uh the draft text so there's a whole

[0:15:19] Trustee Fast: bunch of reports um if you go to the uh find the the calendar or just contact one of us we can

[0:15:25] Trustee Fast: send anybody the links to the agenda where you can read about uh these kinds of things um just

[0:15:32] Trustee Fast: a few more things uh since our last meeting which was um may 21st we had another trust council

[0:15:38] Trustee Fast: meeting um and that was uh uh the highlights are in the information items i think that's item

[0:15:48] Trustee Fast: um 14.1 just so people can keep up with the the other business of the uh islands trust i mean

[0:15:55] Trustee Fast: we're we're not we're not just a an ordinary local government we're we're a special purpose

[0:16:02] Trustee Fast: purpose government, unique in the world, because we're about sustainability and health of ecosystems

[0:16:09] Trustee Fast: and communities and quite different. So it's a little, people might be interested that it's a

[0:16:19] Trustee Fast: different kind of government. Yeah, so we did that kind of thing. Oh, Islands Trust Conservancy,

[0:16:25] Trustee Fast: I had a meeting last week with, as part of the board of the Islands Trust Conservancy. So there's

[0:16:30] Trustee Fast: a report in our agenda today that we'll talk about and we also held our um uh annual joint

[0:16:36] Trustee Fast: meeting islands trust conservancy with executive committee uh there to sort of coordinate what

[0:16:42] Trustee Fast: what can we collaborate on how can we work better together and uh make sure each other was caught up

[0:16:48] Trustee Fast: and of course i had both hats on there and um yeah that's and i had a meeting with denman

[0:16:57] Trustee Fast: LTC last week so just so people are caught up and of course this is on top of regular

[0:17:02] Trustee Fast: bi-weekly Bowen Island council meetings in that other world of municipalities okay

[0:17:11] Trustee Fast: so if that's it for trustee reports then I've done my chair's report and electoral area

[0:17:21] Trustee Fast: Daniel Arbour is not able to be with us today so we're into the town hall section of our

[0:17:27] Trustee Fast: agenda and I can see seven attendees are with us one of them's got their hand up already

[0:17:33] Trustee Fast: and I'm just going to read from our public participation guidelines that invite

[0:17:41] Trustee Fast: the public to speak this is an opportunity for public comments typically offered

[0:17:45] Trustee Fast: town hall chance to inform trustees of topics relevant to the local trust area

[0:17:50] Trustee Fast: and um basically i thought it said number of minutes well a couple of minutes to speak

[0:17:59] Trustee Fast: and uh i'll say two and then um we'll uh um it's funny i thought i had that in there

[0:18:06] Trustee Fast: so uh if you want to uh raise your hand then i see two hands raised that's great and uh um

[0:18:14] Trustee Fast: Will Cottingham will promote you to be a speaker and then if you're on a phone it's star nine to

[0:18:23] Trustee Fast: raise your hand and star six to unmute yourself and I think we probably are all getting pretty

[0:18:28] Trustee Fast: familiar with this kind of thing now so I'm going to get out my notebook here so I can take notes

[0:18:39] Trustee Fast: and who's our first um speaker on the attendees file i've got wendy burton and uh wendy i believe

[0:18:49] Trustee Fast: you're the you're the chair of the apc if i'm not mistaken and uh i see your photo there um

[0:18:55] Trustee Fast: please go ahead wendy thank

[0:18:58] Voice 5: you zuel and i appreciate the opportunity to speak i want to

[0:19:02] Voice 5: to give you all some information about my experience

[0:19:06] Voice 5: trying to comment on the 2021.1 Laskin temporary use permit.

[0:19:14] Voice 5: On July the 5th, I saw in a flyer that the application

[0:19:18] Voice 5: and maps were available on July the 5th

[0:19:22] Voice 5: and that I could offer comments.

[0:19:25] Voice 5: On July the 8th, the application and the maps

[0:19:28] Voice 5: were not available.

[0:19:29] Voice 5: on July the 10th I communicated with the planner Ian Cox and he said the applications would be

[0:19:35] Voice 5: available soon and they were on July the 10th the map did not indicate what is now a new driveway

[0:19:45] Voice 5: close to our only four-way stop and busiest intersection on the island and across from the

[0:19:51] Voice 5: gas bar a very busy place with additional parking for the co-op and the ringside the map did not

[0:19:58] Voice 5: indicate a new fenced area which has just gone in the map did indicate trees

[0:20:04] Voice 5: grassland the map did not indicate the presence on the corner where this

[0:20:11] Voice 5: property is identified to be a Jeremy Payne's temporary use permit his storage

[0:20:18] Voice 5: container his food truck the stove a 20-foot pipe to divert smoke several

[0:20:26] Voice 5: several picnic tables, some umbrellas.

[0:20:28] Voice 5: When I spoke to Ian Cox by email about this,

[0:20:31] Voice 5: he appeared to be unaware that those structures were there.

[0:20:37] Voice 5: The map, therefore, seems to show that the Laskin property

[0:20:42] Voice 5: is contiguous with Central Shields Road and St. John's Point Road,

[0:20:49] Voice 5: and there is no evidence, no suggestion,

[0:20:53] Voice 5: that there is another food truck operating or apparently operating not only as a food truck

[0:20:59] Voice 5: but as a fish shop. When I pointed this out to Ian Cox I received an automated reply that the

[0:21:07] Voice 5: planner was away from the office until July 26th which means that I was not able to offer a

[0:21:15] Voice 5: meaningful response to the application. I have read the planner's report but I believe that there

[0:21:22] Voice 5: there are some significant pieces of information

[0:21:26] Voice 5: not available and I just wanted to be sure

[0:21:29] Voice 5: that the local trustees,

[0:21:32] Voice 5: although I'm sure Alex and Grant are aware

[0:21:35] Voice 5: of the structures that are being built right now.

[0:21:40] Voice 5: So I just wanted to kind of highlight my effort

[0:21:44] Voice 5: to be a good citizen, to offer my opinion about this

[0:21:48] Voice 5: and quite frankly was not able to.

[0:21:51] Voice 5: Thank you.

[0:21:52] Voice 5: thank

[0:21:53] Trustee Fast: you wendy taking some notes here okay thank you wendy and uh we're going to move on now to um

[0:22:00] Trustee Fast: the next week oh grant did you have a question for the wendy well

[0:22:09] Trustee Scott: more like a comment um i just want

[0:22:12] Trustee Scott: to thank her for a very again um she is one of she's the chair of our apc and uh she's always

[0:22:21] Trustee Scott: very aware of the issues on her and beyond and i think the way she speaks to the issues

[0:22:26] Trustee Scott: is very uh commendable so thank you wendy again yeah

[0:22:33] Trustee Fast: i thanked her too that's great and mary

[0:22:35] Trustee Fast: mckenzie you're up next um and if you could i forgot to ask wendy but if you i think everybody

[0:22:41] Trustee Fast: probably knows except me but if you could just say uh your connection to the island or where

[0:22:45] Trustee Fast: you live on the island thank you go ahead mary good morning um

[0:22:50] Voice 10: i live right beside the four

[0:22:54] Voice 10: corners property uh where the application is in for john laskin to uh be allowed to have a

[0:23:01] Voice 10: liquor outlet there um i'm going to do this first but i have another little item after that please

[0:23:07] Voice 10: okay but

[0:23:09] Voice 10: i don't have any specific objection to the liquor license application

[0:23:15] Voice 10: I've had a long discussion with John Laskin about all sorts of elements of the development of that property.

[0:23:23] Voice 10: And he satisfied me with many of his answers.

[0:23:27] Voice 10: but the thing that is so obvious is that the pedestrian traffic at that corner and back and

[0:23:35] Voice 10: forth between the pizzeria and the fish shop and the gas bar and the co-op is the traffic back and

[0:23:45] Voice 10: forth is not controlled so people pedestrian traffic is all over the road and I honestly

[0:23:51] Voice 10: believe that there's something bad waiting to happen. I would suggest that John Laskin and

[0:23:58] Voice 10: people who are providing services in that corner should work toward having four

[0:24:08] Voice 10: crosswalks right at the corner, and all of their clients should be asked to use those crosswalks.

[0:24:15] Voice 10: I don't know how you do that with signage and railings or whatever, but I think that there's

[0:24:20] Voice 10: something really an accident is really going to happen there so i'd like to see that happen

[0:24:24] Voice 10: i'm specifically talking about pedestrian traffic because it's a nightmare so i'd like to see that

[0:24:31] Voice 10: sort of attached to that request for the application the other is totally different

[0:24:38] Voice 10: i would like to see the local trust committee maintain the moratorium on implementing ben

[0:24:44] Voice 10: on non-conforming housing for workers on Hornby.

[0:24:48] Voice 10: I'd see that continue

[0:24:50] Voice 10: until we can resolve the problems of housing here,

[0:24:53] Voice 10: which is probably far down the road.

[0:24:56] Voice 10: But anyway, I appreciate that very much.

[0:24:58] Voice 10: And thank you.

[0:25:07] Voice 3: Sure, fast, you're muted.

[0:25:09] Voice 3: Thank you.

[0:25:09] Trustee Fast: Sorry, we had a bunch of noise happening in the house here.

[0:25:12] Trustee Fast: Anybody else like to speak during the town?

[0:25:15] Trustee Fast: Oh, sorry, Grant, your finger.

[0:25:17] Trustee Fast: Yeah.

[0:25:18] Trustee Scott: My finger's up.

[0:25:19] Trustee Scott: yeah that's a polite finger by the way yes so mary i've heard about this i actually should

[0:25:28] Trustee Scott: have brought it up in my uh trustees report because i've heard about what you just mentioned

[0:25:33] Trustee Scott: from a number of people about and i absolutely agree with you it is incredibly dangerous and

[0:25:39] Trustee Scott: so what i'm going to do from your conversation i'm going to talk to the uh the constable jones

[0:25:45] Trustee Scott: of the rcmp he's over here all the time and i think if if if they are aware of that danger and

[0:25:53] Trustee Scott: they bring it up i think that's how you would get changes to the crosswalks and the structure i mean

[0:25:59] Trustee Scott: it's still it's still 60k speed limit all the way along there which i i

[0:26:03] Trustee Scott: mentioned that to them

[0:26:04] Trustee Scott: before so i'll bring that up with constable jones thank you thank

[0:26:10] Voice 3: you trustee scott trustee alan

[0:26:12] Voice 3: alan yes

[0:26:14] Trustee Allen: i'm trying to put my hand on hand down no won't go down um yeah mary and yeah many of

[0:26:22] Trustee Allen: the letters concerned of course i work right there and it's and also there's a bus stop as well i'll

[0:26:27] Trustee Allen: just say right out front that he's not consulted highways regarding putting that new driveway in

[0:26:33] Trustee Allen: there's rar implications that haven't been uh looked at so there's a lot of things that i'm

[0:26:39] Trustee Allen: I was not going to say too much because I wait till the application when we discuss it. So

[0:26:44] Trustee Allen: I was just following up the grant that it's not just the police, it's bigger. Thank you.

[0:26:50] Voice 10: Well, thank you for your comments because I can't be here when the application is coming forward.

[0:26:55] Voice 10: But thanks. I'm glad you're paying attention to this. Thank you very much.

[0:26:59] Trustee Fast: Thank you, Mary. And reminding you that within usually just a day or two that the recording

[0:27:05] Trustee Fast: is up if you need to look at that and um thank you is there anybody else from town hall uh would

[0:27:12] Trustee Fast: like to speak in the town hall session no okay well thank you everybody for joining us we'll later

[0:27:18] Trustee Fast: uh when we get to the um applications is when if you're you've actually got an application that's

[0:27:26] Trustee Fast: on our agenda today um that's when uh um you'll be able to speak if you're an applicant um but

[0:27:34] Trustee Fast: otherwise um this is the chance to speak so okay and we'll go on so we're moving on now

[0:27:43] Trustee Fast: put that over there and we're into delegations none today we're into the minutes so we've got

[0:27:52] Trustee Fast: three sets of minutes in front of us um trustees uh any problems with the um our may 21st minutes

[0:28:00] Trustee Fast: from our last um uh local trust committee this is the one we have to actually approve no problem

[0:28:10] Trustee Fast: with them so uh by consent then and to make sure and i'm not just seeing a frozen image if you

[0:28:15] Trustee Fast: could hold up your thumb or your or your hand to say we approve very good okay thank you very much

[0:28:21] Trustee Fast: the minutes are approved from um may and then uh we didn't do any resolutions with without meeting

[0:28:31] Trustee Fast: which just means uh simple decisions by email about dates and things like that so nothing there

[0:28:37] Trustee Fast: there and advisory planning commission meeting minutes

[0:28:40] Trustee Fast: are just with us for our reference for receipt.

[0:28:44] Trustee Fast: Trustee Allen.

[0:28:46] Trustee Allen: What is note on page 14 that members discussed

[0:28:49] Trustee Allen: that further clarification from local trustees was needed

[0:28:52] Trustee Allen: to assess the scope.

[0:28:55] Trustee Allen: Are we gonna be able to address that in this meeting today?

[0:29:00] Trustee Fast: Oh, we could have added that to the-

[0:29:02] Trustee Allen: Sorry, I wasn't sure I should make it in

[0:29:04] Trustee Allen: because it was part of the package.

[0:29:07] Trustee Allen: i wasn't sure i could discuss it now

[0:29:09] Trustee Allen: or whether it should be a new business item well

[0:29:11] Trustee Fast: i guess now

[0:29:12] Trustee Fast: now is the time uh because we didn't add it i guess now would be the time to which page are

[0:29:17] Trustee Fast: you on 14 did you say page

[0:29:18] Trustee Allen: 14 uh-huh number six

[0:29:20] Trustee Fast: okay well especially since um i see wendy is still

[0:29:28] Trustee Fast: there with her hand up um now um uh yeah let's discuss it now and um because we've got members

[0:29:37] Trustee Fast: of the well the chair is with us and um uh wendy did you want we don't usually give this is a

[0:29:45] Trustee Fast: chance for trustees to speak this is our business meeting so what did you want to say trustee allen

[0:29:50] Trustee Allen: well i just wanted to um just get from um what clarification would wendy and gang like to get

[0:30:00] Trustee Allen: like i can i can give clarification like in terms of what i'd like to see with what they

[0:30:04] Trustee Allen: look at in terms of short-term rentals but it's also looking at the the list and you know how

[0:30:09] Trustee Allen: we have emerging issues and some things are just so i'm just wondering whether riparian zones can

[0:30:14] Trustee Allen: just be put off and just concentrate on the top three and um and then just see what scope what

[0:30:23] Trustee Allen: we're looking at in terms of short-term rentals and housing and first nations you

[0:30:29] Voice 4: know we just

[0:30:29] Trustee Allen: We just put them as like a laundry list, right? And they're not quite sure what.

[0:30:34] Trustee Fast: Okay, further clarification from local trustees, and we've got the chair of the APC with us. Wendy, would you like to speak to this? I believe your mic is turned off. There. Okay, go ahead, Wendy.

[0:30:50] Trustee Fast: So

[0:30:51] Voice 5: the minutes reflect a question one member had, one member of the APC had.

[0:30:58] Voice 5: He wondered if what we had been given was the entire review of the entire OCP and that we were to start with those four, but we were supposed to do the whole OCP.

[0:31:11] Voice 5: And I clarified with Helen Cower, sorry, Heather Cower, I clarified that we were only looking at those four areas.

[0:31:24] Voice 5: So we started with First Nations, we are moving on to housing, short-term rentals, and then riparian zones.

[0:31:30] Voice 5: So the next minutes will provide the clarification that we sought, and the individual member was satisfied.

[0:31:39] Voice 5: slide thank

[0:31:40] Trustee Fast: you very much wendy does that answer your question then uh your issue then trustee scott

[0:31:45] Trustee Fast: uh trustee allen yes

[0:31:47] Trustee Allen: thank you yeah

[0:31:48] Trustee Fast: very good thank you thank you both okay so uh anything

[0:31:52] Trustee Fast: else in the advisory planning commission minutes then since we're looking at them no keep up the

[0:31:58] Trustee Fast: good work thank you for all that you you do with your team there wendy and um we'll go on then to

[0:32:04] Trustee Fast: to the follow-up action list.

[0:32:06] Trustee Fast: I'm on page 17 of the agenda for those following along.

[0:32:12] Voice 3: These are, whoops, this seems to be applications.

[0:32:22] Voice 3: Is this

[0:32:23] Voice 3: not the follow-up action list?

[0:32:24] Voice 3: Where did I see that?

[0:32:31] Voice 3: Heather, I'm wondering,

[0:32:33] Voice 3: I

[0:32:33] Trustee Fast: think we've got applications here instead of,

[0:32:35] Trustee Fast: go ahead, Trustee Scott.

[0:32:38] Trustee Scott: Oh, maybe I'm a little early in my question.

[0:32:41] Trustee Scott: on number um the second one there about Dixon Lake properties I wonder it says

[0:32:46] Trustee Scott: site visit on the 7th of July I wondered if that happened um

[0:32:54] Voice 9: um well part of the issue here is

[0:32:56] Voice 9: we've got the wrong list and the wrong place in the agenda I think that's what the chair is noting

[0:33:00] Voice 9: this is the

[0:33:01] Voice 9: applications um report and not the FUAL report yes

[0:33:06] Trustee Fast: and I'm down on page 103 now

[0:33:08] Trustee Fast: and that's the applications report again so we've just got a um we don't have a follow-up action

[0:33:14] Trustee Fast: list with us today um but i'm sure heather's quick on her feet if anybody's got remembering

[0:33:20] Trustee Fast: something or you want to refer to something um you can see how carefully i check the page numbers

[0:33:26] Trustee Fast: and things but that's yeah

[0:33:28] Voice 4: i understand okay

[0:33:30] Trustee Fast: well let's just let's just skip the um we have to skip

[0:33:35] Trustee Fast: the follow-up action report today because it's not there sorry about

[0:33:39] Trustee Scott: that could you

[0:33:42] Trustee Scott: could you forward it to us heather at some point

[0:33:45] Trustee Fast: yeah that would be great and then we can follow

[0:33:50] Trustee Fast: up with heather with individual questions or if there's an

[0:33:52] Trustee Fast: issue then please let me know and we

[0:33:54] Trustee Fast: can put it on the agenda for next meeting um if we need to discuss it and so let's move on then

[0:34:00] Trustee Fast: to 7.2 this is the um analysis of expedited temporary use permits for worker housing it's

[0:34:07] Trustee Fast: a memorandum we asked for the the staff for information so starting on page 23 i believe

[0:34:14] Trustee Fast: it is whoops i'm way down there now um are you speaking to this one heather yeah very good uh

[0:34:23] Voice 9: please take it away yeah so this was a um a report that was a result of um a letter that was submitted

[0:34:31] Voice 9: committed to the LTC by Tony law, suggesting that we look at what you kill it is doing with temporary use permits for seasonal workers.

[0:34:40] Voice 9: And you'll note in the memo that in Cox or planner, who is away today on vacation so I'm sort of filling in for him and his reports.

[0:34:51] Voice 9: reports. But he did the background research. You'll see that UQLA does have a program for that.

[0:34:59] Voice 9: And they do kind of batch all of the TUPs at once. So they're processing them all at once. And that

[0:35:07] Voice 9: was part of his recommendations. So I'll bring up the recommendations at this point. Find that on my

[0:35:15] Voice 9: list and I just need a second and I can bring up those recommendations on the screen sorry about

[0:35:28] Voice 3: that it's okay when the internet is um well

[0:35:40] Trustee Fast: maybe it may I don't know whether the internet we're

[0:35:42] Trustee Fast: aware trustee um Scott that we don't want to flash the screen too much we talked about that at the

[0:35:48] Trustee Fast: beginning of the meeting so uh you'll see less screen sharing from us today with less scrolling

[0:35:52] Trustee Fast: I think. Okay. So here's what Heather's talking about.

[0:35:56] Voice 9: Yeah. So if the trustees are interested

[0:35:58] Voice 9: in pursuing something along these lines, these are, these are three options that staff came up

[0:36:05] Voice 9: with. One was that essentially you have a standing resolution that we prioritize these kinds of

[0:36:11] Voice 9: applications as they come in one by one. Another is that we might try to figure out a process by

[0:36:21] Voice 9: by which we batch applications all at once.

[0:36:24] Voice 9: And the way I've seen this done is we let the public know

[0:36:28] Voice 9: that we accept the applications by a certain date,

[0:36:31] Voice 9: and then that's how we get all of them at the same time

[0:36:36] Voice 9: and we then process them all at the same time.

[0:36:40] Voice 9: And then we have number three.

[0:36:43] Voice 9: And let me, I'm gonna read that one real quick.

[0:36:48] Voice 9: Utilizing a combined public notice strategy

[0:36:50] Voice 9: for the batch TEP applications.

[0:36:54] Voice 9: And also kind of look at reducing

[0:36:56] Voice 9: individual application fees.

[0:36:58] Voice 9: I think item three would require the addition of a project.

[0:37:03] Voice 9: There's a little bit more involved in that for staff.

[0:37:07] Voice 9: So yeah.

[0:37:10] Trustee Fast: Okay, that's it for me.

[0:37:12] Trustee Fast: Thank you very much for doing that work.

[0:37:15] Trustee Fast: Trustees, we have questions for the planner?

[0:37:20] Trustee Scott: Yeah, yes, I do.

[0:37:22] Trustee Fast: Go ahead, Trustee Scott.

[0:37:23] Trustee Fast: up

[0:37:26] Trustee Scott: i think the key to this really is number three it's the because i when i read one and two i i

[0:37:33] Trustee Scott: just don't think the public are aware that this is even a possibility so somehow and again it goes

[0:37:40] Trustee Scott: back to social media that's how the word gets out now to people and whether we put through the first

[0:37:44] Trustee Scott: edition through the local uh gazette weekly news that i think there's three or four ways that we

[0:37:51] Trustee Scott: we need to get this out to people so that they're aware that they a they can do this and this is

[0:37:56] Trustee Scott: the process to do this so i i think we should do this heather i hope sooner than later and i

[0:38:03] Trustee Scott: realize there's some staff time involved in it but um i i think it's it's really important and

[0:38:08] Trustee Scott: it's um so people are aware of it probably not for this year so much but the summer has just gone

[0:38:13] Trustee Scott: crazy for people looking for a place there's all the businesses on hornby island right now

[0:38:19] Trustee Scott: have not got staff they can't it's like we've become like whistler there's just no place for

[0:38:24] Trustee Scott: people to live to satisfy the needs of the businesses satisfying the visitors let alone

[0:38:31] Trustee Scott: the local people so i think it's really important it's critical that we do it soon so i really

[0:38:37] Trustee Scott: heather i leave it to you to tell us how best to do that but i think it's through some kind

[0:38:41] Trustee Scott: of social media program to inform and so people will know how to go about doing it well let's

[0:38:47] Trustee Fast: discuss that when we get to um our projects list at 13.2 in the agenda when we look at all the

[0:38:53] Trustee Fast: projects together and uh and we'll come back to this then and say well how could staff fit it in

[0:39:01] Trustee Fast: do we want to bump something else uh trustee alan

[0:39:03] Trustee Allen: okay well can that not can this not be made as a

[0:39:06] Trustee Allen: motion now a resolution and then still discuss it later or um i

[0:39:12] Trustee Allen: would like to be done later on

[0:39:14] Trustee Allen: that's what i'm saying if we look at our projects list that's i'm concerned that when why can't we

[0:39:20] Trustee Allen: make a motion right now on the third option and then look at our projects later i'm just seeing

[0:39:27] Voice 9: a

[0:39:27] Trustee Allen: process i'm just questioning process heather

[0:39:32] Voice 9: yeah i'll i just want to kind of follow up a

[0:39:35] Voice 9: little bit and that there's there's a few different elements to the to the third bullet so there's

[0:39:41] Voice 9: there there we're kind of talking about three different things one is how staff prioritize

[0:39:46] Voice 9: prioritize applications. One is how we advertise that this kind of thing is available to folks.

[0:39:54] Voice 9: And then the third one is a fee structure. A fee structure is probably something that you'll want

[0:40:01] Voice 9: to look at when the model fee bylaw comes to you later this fall. But advertising and prioritizing

[0:40:13] Voice 9: could be kind of separate items

[0:40:16] Voice 9: or all of this could be considered one project.

[0:40:20] Voice 9: And so it might be helpful to just kind of clarify

[0:40:24] Voice 9: what you're hoping to do.

[0:40:26] Voice 9: It sounds like Trustee Scott would like to

[0:40:28] Voice 9: at least have some advertising that these are available,

[0:40:32] Voice 9: that temporary use permits are available to folks.

[0:40:35] Voice 9: And that could probably be done in a relatively quick time

[0:40:39] Voice 9: without having to put a project on the project list.

[0:40:44] Trustee Fast: okay that's great thank you sorry i stepped away that just uh old dog needed to get out the door

[0:40:50] Trustee Fast: so when i step away i'm still listening um go ahead trustee alan yeah

[0:40:56] Trustee Allen: i'm also the i'm not

[0:40:58] Trustee Allen: quite sure how many people are having housing issues this summer to be honest i i know there's

[0:41:02] Trustee Allen: a lot of people camping campers everywhere they're not necessarily working here i think

[0:41:06] Trustee Allen: they're all serbians um so in terms of yes i'd like to see this happening you know explore this

[0:41:14] Trustee Allen: for next year it's all as grant says it's a little too little too late but i don't see a big i mean i

[0:41:19] Trustee Allen: i work downtown or me everybody seems to have i know that the co-op just got some applications

[0:41:25] Trustee Allen: so now we got enough people and um everybody else seems to be staffed fine so i think we're you know

[0:41:34] Trustee Allen: it comes back to we really need year-round housing and uh for another another section

[0:41:39] Trustee Allen: a young young people but that's another ball of wax so yeah and then i see what heather said yeah

[0:41:47] Trustee Allen: there's a there's a bunch of things in that that motion there so maybe we'll wait until we get to

[0:41:52] Trustee Allen: our projects list and see what we can juggle i guess okay well that's good go ahead trustee scott

[0:42:03] Trustee Allen: yeah that one i just went once oops

[0:42:06] Trustee Fast: go ahead trustee allen i gather you weren't sorry one

[0:42:09] Trustee Allen: One more thing just to add, and I was just going to ask Heather, is that in terms of the application, why can't one just say, well, let's have it half price?

[0:42:17] Trustee Allen: You know what I mean?

[0:42:18] Trustee Allen: Why can't we do that rather than reviewing all the fees, application fees?

[0:42:23] Voice 9: Because you have a fee bylaw, and we can't reduce the fees without amending that bylaw.

[0:42:30] Voice 9: Yep.

[0:42:33] Voice 9: and

[0:42:33] Trustee Fast: uh just so people know um one of the things that happened at uh trust council back in june

[0:42:39] Trustee Fast: was that trust council adopted and uh um a revised uh fees bylaw so that will trickle its way down to

[0:42:47] Trustee Fast: the local trust committees and we can make decisions at that time but it has to be there

[0:42:52] Trustee Fast: has to be some consistency including we would need to adjust our own which takes process right

[0:42:59] Trustee Fast: okay good but i i like the thinking there about the advertised prioritizing and fees the three

[0:43:05] Trustee Fast: different parts of it because uh that helps make the decisions clear but also brings home to me

[0:43:11] Trustee Fast: that it might actually make save some staff time by doing them in a batch if there's going to be

[0:43:18] Trustee Fast: a number of applications trustee scott go ahead yes

[0:43:22] Trustee Scott: i'm taking from what heather said that

[0:43:25] Trustee Scott: there's two parts to this now one is we could inform the people sooner through social media

[0:43:32] Trustee Scott: whatever about about the opportunity to do this and secondly that and uh we get the three points

[0:43:40] Trustee Scott: structure the way heather described it for the next local trust committee meeting which will

[0:43:46] Trustee Scott: sort of direct us on where we can go with it does that make sense heather is that what you kind of

[0:43:52] Trustee Scott: i'm putting words in your mouth maybe but yeah

[0:43:55] Voice 9: i'm i'm just thinking of it in terms of workload

[0:43:57] Voice 9: and work structure and whether or not it has to be a project or if it if parts of it can be broken

[0:44:03] Voice 9: up and be done before that you make it a project um and i'm just hearing that maybe i mean it sounds

[0:44:12] Voice 9: like the chair is thinking all of those parts might go together so you might want to make it

[0:44:18] Voice 9: at a project um and you are utilizing staff resources and energy all in all at once for all

[0:44:27] Voice 9: three of those things i i kind of hear it that way too um so yeah i'm just talking about it from

[0:44:33] Voice 9: the perspective of a project or not well

[0:44:37] Trustee Fast: and i'm i don't live on hornby so i don't have the local

[0:44:40] Trustee Fast: perspective and i'm not staff so i can't uh i don't know what's best i'm just trying to bring

[0:44:47] Trustee Fast: out the parts that stood out to me so i'm just participating in the discussion but it's not my um

[0:44:53] Trustee Fast: how would uh what do you want to say uh trustee scott what do you think would be the best well

[0:45:00] Trustee Scott: i'm just aware from the people on the island point of view is they aren't going to be aware

[0:45:08] Trustee Scott: that this is an opportunity this is something they can use a temporary use permit to do this that

[0:45:14] Trustee Scott: That's about it. And it just constantly speaks to the people where Alex and I are always between where we sit right now and what we hear for the other however many days there is between local trust committee meeting.

[0:45:28] Trustee Scott: need we hear all the people coming back to us and and um it's all very complicated agreed but

[0:45:35] Trustee Scott: i think the more we can sort of get information out to people constantly and and um not wait for

[0:45:42] Trustee Scott: these staff reports as much as important as i realize they are to keep that flow going so i

[0:45:48] Trustee Scott: don't heather i don't know just you know whether you need to think about that a bit and get back

[0:45:51] Trustee Scott: to us or whatever but that's fine too is how can we get that information out to the folks

[0:45:58] Trustee Scott: while we do these other things yeah

[0:46:01] Voice 9: i think that i think advertising in some way could be

[0:46:05] Voice 9: an effort that could be done sooner than later um it's just a matter of you know what's the most

[0:46:11] Voice 9: effective way of communicating that and and i think you all would know better than i what that

[0:46:18] Voice 9: would be well

[0:46:20] Trustee Scott: i'd be certainly quite willing to speak with you or whoever on how we might do that

[0:46:25] Trustee Scott: that. Alex, you okay with that?

[0:46:31] Trustee Allen: Yeah, yeah. I know. I was just thinking we could just start

[0:46:33] Trustee Allen: the rumor down in Ford's Cove and then it would get make its way up to the co-op in 20 minutes.

[0:46:40] Trustee Allen: Yeah. Looking at

[0:46:42] Trustee Fast: the recommendations,

[0:46:44] Trustee Allen: would

[0:46:45] Trustee Fast: you want to direct staff to prioritize

[0:46:50] Trustee Fast: temporary use permit applications over other kinds of temporary use for seasonal temporary

[0:46:56] Trustee Fast: temporary housing over other kinds of tup applications do you want to or just let people

[0:47:04] Trustee Fast: know that it's a possibility

[0:47:05] Trustee Scott: i don't i excuse me alex but i don't even know that we know that

[0:47:10] Trustee Scott: until we reach out to people let them know we'll start getting feedback on that um okay

[0:47:17] Voice 3: yeah i

[0:47:19] Trustee Allen: agree because we really don't you know for you clue it that's a large community and they didn't

[0:47:24] Trustee Allen: get that many applications so I'd be curious to see whether what's the uptake regarding this

[0:47:30] Trustee Allen: you know and we also are looking at discussing TUPs for housing different kinds of housing as

[0:47:36] Trustee Allen: well right and so I don't want that to be overseeing that one either so maybe we just

[0:47:42] Trustee Allen: start with two things start with some sort of public notice strategy and then the other and

[0:47:48] Trustee Allen: then separate it and have staff come back to us in our next meeting in October regarding the other

[0:47:54] Trustee Allen: components i don't know if that's doable i'm

[0:47:58] Trustee Fast: seeing the regional planning manager

[0:48:00] Trustee Fast: nodding and uh that seems to me make a lot of sense to do it in an iterative way like let's

[0:48:06] Trustee Fast: take one step and see what happens and then uh go on from there um so are we going do we do you need

[0:48:13] Trustee Fast: a motion from us then i could use a

[0:48:16] Voice 9: motion if um if you are it sounds like trustee scott is willing

[0:48:21] Voice 9: to just discuss with staff what a strategy might be.

[0:48:24] Voice 9: And if the chair and trustee Allen are willing

[0:48:28] Voice 9: to just kind of let us work on that,

[0:48:31] Voice 9: then that might be a way to move forward.

[0:48:35] Voice 9: If that sounds

[0:48:36] Trustee Fast: good, then a motion might be something like

[0:48:38] Trustee Fast: that the local trust committee direct staff

[0:48:41] Trustee Fast: to begin advertising the availability

[0:48:46] Trustee Fast: of temporary use permits for temporary season.

[0:48:52] Trustee Fast: every seasonal accommodation and uh and then just on the that could be the simple motion

[0:49:01] Trustee Fast: um so i wonder katherine did you catch that katherine's our minute taker back there and

[0:49:10] Trustee Fast: she's probably trying to type the end of it oh hello hello did you catch that motion

[0:49:16] Trustee Fast: yeah that

[0:49:18] Voice 11: the uh ltc direct staff uh to begin advertising to the public to increase awareness of tup for

[0:49:32] Voice 11: housing for seasonal seasonal

[0:49:34] Voice 11: accommodation for temporary digital housing yeah not housing

[0:49:39] Voice 11: seasonal accommodation accommodation

[0:49:41] Voice 11: accommodation yeah

[0:49:43] Trustee Fast: okay thank you so um uh did one of you want

[0:49:48] Trustee Fast: want to make that motion i mean i'll

[0:49:51] Trustee Scott: move it i got two points um first of all i'm not sure about

[0:49:58] Trustee Scott: the word temporary that just might completely turn people off as far as dealing with it i mean

[0:50:04] Trustee Scott: it's for seasonal accommodation somebody is going to put effort into it or whatever to create it

[0:50:10] Trustee Scott: so i'd take off the word temporary just say seasonal accommodation well

[0:50:17] Trustee Fast: the reason i put

[0:50:17] Trustee Fast: that in there is because it is would be through a temporary use permit and uh well that'll be

[0:50:25] Trustee Scott: that would be defined in the permit i'm just this is putting it out to folks um

[0:50:33] Trustee Fast: i think that staff

[0:50:35] Trustee Fast: can advertise it however seems best through their discussions with you you know and okay all right

[0:50:41] Trustee Scott: at this point it's

[0:50:41] Trustee Fast: just for emotion yeah okay thanks uh alexis

[0:50:44] Trustee Scott: wait a minute i had a second

[0:50:45] Trustee Scott: part of that and i think that it it could say and and then in the second part of that is to

[0:50:54] Trustee Scott: to look at those three can come up with recommendations on the other three points

[0:50:59] Trustee Scott: there for the ltc meeting and whenever the next one is october

[0:51:03] Trustee Scott: yeah point of order that's we're

[0:51:06] Trustee Allen: still doing this one motion and then that can be done as another motion yeah all right okay

[0:51:09] Trustee Allen: We

[0:51:09] Trustee Fast: just got the one.

[0:51:10] Trustee Allen: It was discussed.

[0:51:11] Trustee Fast: Yeah. Okay.

[0:51:12] Trustee Fast: It's been moved.

[0:51:13] Trustee Fast: Do I have a seconder?

[0:51:16] Trustee Fast: Thank you, Trustee Scott.

[0:51:18] Trustee Fast: And any more discussion on the motion?

[0:51:22] Trustee Fast: Okay, then I'll call the question.

[0:51:24] Trustee Fast: All those in favor?

[0:51:26] Trustee Fast: One, two, and my hand goes up, makes three.

[0:51:29] Trustee Fast: Thank you, that passes unanimously.

[0:51:30] Trustee Fast: And Trustee Scott, you wanted to make a second motion?

[0:51:34] Trustee Scott: Well, it sounded like Alex did.

[0:51:35] Trustee Scott: So Alex, do you want to do this one?

[0:51:38] Trustee Allen: Well, yeah, and we're just basically directing staff

[0:51:42] Trustee Allen: to investigate the potential for reduced individual application fees for seasonal housing

[0:51:51] Trustee Allen: sorry seasonal accommodation based on non-refundable application fee in separate

[0:51:55] Trustee Allen: blah blah blah why is there a separate public notice fee structure what does that mean

[0:52:01] Trustee Allen: sorry tell me

[0:52:03] Trustee Fast: good question he's reading from he's reading from the third recommendation for

[0:52:07] Trustee Allen: anybody

[0:52:07] Trustee Fast: following along for the third bullet on page um 25 and he's got that question about what

[0:52:15] Trustee Fast: can you tell us um heather about uh the non-refundable application fee separate notice

[0:52:23] Trustee Fast: public notice fee structure what is that um

[0:52:26] Voice 9: you know off the top of my head i can't i can't speak

[0:52:29] Voice 9: to it i could probably follow up with you on that but i it has to do i think it has to do with the

[0:52:34] Voice 9: the fact that Ukelet's fees are structured differently

[0:52:37] Voice 9: than our fees.

[0:52:39] Voice 9: So they were able to do something with their fees

[0:52:42] Voice 9: that we aren't able to do.

[0:52:45] Voice 9: And I think that's as much as I can explain it

[0:52:47] Voice 9: at this point.

[0:52:48] Trustee Fast: Yeah, I realize you're reporting on somebody else's report.

[0:52:52] Trustee Fast: You're presenting Ian's report.

[0:52:53] Trustee Fast: Go ahead, Grant.

[0:52:56] Trustee Scott: Yes, maybe what we could do, Heather,

[0:53:00] Trustee Scott: over the next, before the end of the meeting,

[0:53:03] Trustee Scott: anyway sometime if you get a break through this stuff if you could structure because i think what

[0:53:08] Trustee Scott: what i see is asking you to to go through these three points here and say what would you

[0:53:14] Trustee Scott: what would the staff look at and report to the next ltc meeting so if you could

[0:53:19] Trustee Scott: word that i mean alex is trying to do it i don't think i could do it effectively at this moment

[0:53:25] Trustee Scott: but if you could do that over the next while and get it back to us do you think i think so

[0:53:31] Voice 9: I think what you're what you're saying is you want us to report on what what a project might

[0:53:41] Voice 9: look like is that right

[0:53:43] Voice 4: right so

[0:53:44] Trustee Fast: let's come back to that down at 7.2 which is our whoops sorry

[0:53:48] Trustee Fast: back at 13 okay

[0:53:51] Voice 7: with that Alex Alex you okay with that yeah that's good idea thanks Grant

[0:53:54] Voice 7: I

[0:53:55] Trustee Fast: appreciate trying the work that goes into making motions on the fly it's better if somebody's got

[0:54:01] Trustee Fast: got a chance to think about it very good okay thank you then and um so having made the one motion

[0:54:07] Trustee Fast: that staff are going to do the advertising um and uh we'll take it step by step and we're going to

[0:54:12] Trustee Fast: talk about it later in the agenda uh let's move on then to 7.2 and this is the um letter that came

[0:54:20] Trustee Fast: about the connected coast network trustee allen i

[0:54:25] Trustee Allen: haven't been able to follow up on it but i heard

[0:54:27] Trustee Allen: heard a rumor that cornby is no longer on the list or something have you heard anything grant

[0:54:33] Trustee Allen: about no i hear that

[0:54:35] Trustee Scott: no i just put that down to the rumor mill i don't know uh i think the

[0:54:40] Trustee Scott: question is karen ross you know this best i think the best thing to do would be to quest

[0:54:44] Trustee Scott: phone her yeah i've just been so busy but yeah okay so

[0:54:48] Voice 7: it receives it sorry

[0:54:50] Trustee Scott: yeah

[0:54:51] Trustee Fast: i just haven't

[0:54:52] Trustee Fast: heard anything except this letter uh which seems to be uh telling us that it's going ahead

[0:54:57] Trustee Fast: well

[0:54:58] Trustee Scott: it's it's very positive from our point of view so um unless we unless we would consider

[0:55:05] Trustee Scott: writing back to this assistant deputy minister and saying how important it is well just look at

[0:55:12] Trustee Scott: the problems we have in these meetings right how important it is for the people of hornby island to

[0:55:17] Trustee Scott: participate and she is the minister of municipal affairs how important it is for the island's trust

[0:55:24] Trustee Scott: trust to participate in municipal government um and for people to have their input

[0:55:32] Trustee Scott: when our connection is so poor and the importance of those connections what do you think alex

[0:55:40] Trustee Scott: right back to the susan stamford i

[0:55:44] Trustee Scott: don't know i have

[0:55:46] Trustee Allen: two opinions yes and no

[0:55:48] Trustee Allen: yeah

[0:55:49] Trustee Fast: i think what i

[0:55:51] Trustee Allen: mean i think well

[0:55:51] Trustee Fast: i think this is a letter confirming uh and um that that

[0:55:57] Trustee Fast: she's received our in our interest already and uh and that they're um sounding very positive but

[0:56:06] Trustee Fast: i don't know what the value would be about uh further advocating when as far as we know it's

[0:56:13] Trustee Fast: It's all going ahead.

[0:56:16] Trustee Fast: We don't know that.

[0:56:17] Trustee Fast: We don't have other verified information and haven't received

[0:56:22] Trustee Fast: any from anybody.

[0:56:24] Trustee Scott: Well, then how do we follow up and find that out?

[0:56:27] Trustee Scott: Maybe do we get someone in the trust to follow up with whoever these people are that are doing this thing?

[0:56:36] Trustee Scott: I mean, it's vitally important to the people of the island.

[0:56:39] Trustee Fast: Well, I see on the letter at the bottom of page 26, it says,

[0:56:41] Trustee Fast: if you would like to discuss this further or receive additional information um there's a

[0:56:47] Trustee Fast: contact number there for executive director network bc and there's a phone number um but

[0:56:55] Trustee Fast: maybe you want to ask your island connections who are you know advocating for this more closely

[0:57:01] Trustee Fast: it's not

[0:57:02] Voice 3: specifically a land use issue right well

[0:57:09] Trustee Scott: it's a municipal government issue

[0:57:13] Trustee Fast: the governance yeah um i don't

[0:57:17] Trustee Allen: know i think we've when i look at it i think we've done our due

[0:57:19] Trustee Allen: diligence you know it says a part of the applications written community support is

[0:57:23] Trustee Allen: a requirement for all projects to verify service providers so we've so they thanked us for our

[0:57:29] Trustee Allen: letters and uh should wait at that and maybe maybe i'll contact howard regarding this rumor

[0:57:35] Trustee Allen: um regarding not getting it or whatever that way so i don't think there's a letter necessary

[0:57:42] Trustee Allen: to be on my opinion okay okay okay

[0:57:45] Trustee Allen: good

[0:57:46] Trustee Fast: all right uh thanks everybody then we'll um uh receive that

[0:57:52] Trustee Fast: letter and um and we'll move on over the page okay we're coming up to uh 11 o'clock and we're

[0:58:02] Trustee Fast: beginning on our uh applications here um 8.1 uh this first one is the uh development variance

[0:58:11] Trustee Fast: variance permit. And I'm on page 29 of the agenda for anybody following along. And I believe Ian

[0:58:19] Trustee Fast: Cox has written this, but I imagine your regional planning manager, we get the regional planning

[0:58:25] Trustee Fast: manager to present it. Please go ahead, Heather.

[0:58:28] Voice 9: Okay. So this is a development variance permit

[0:58:33] Voice 9: that would allow an existing carport to encroach 0.27 meters, which is 11 inches into the required

[0:58:41] Voice 9: 8-meter side yard setback.

[0:58:44] Voice 9: The background on this is that the carport was issued in SUP in 2019, but according to

[0:58:51] Voice 9: the applicant, a contractor error resulted in the building encroaching into the setback.

[0:58:56] Voice 9: So the site is not the subject of a vial of enforcement.

[0:59:00] Voice 9: The applicant initiated the application on his own accord to just make sure that everything

[0:59:05] Voice 9: was in line.

[0:59:07] Voice 9: so it is staff's recommendation that we approve that you approve this permit

[0:59:12] Voice 9: um we do think that there's minimal impact to any to the neighboring property

[0:59:18] Voice 9: and um have

[0:59:20] Trustee Fast: we received any input from neighboring properties or the public um

[0:59:26] Trustee Fast: okay while you're looking at that uh trustees well

[0:59:29] Trustee Scott: i i just like to move that we um

[0:59:33] Trustee Scott: recommend that the hornby island local trust committee approves issuance of h

[0:59:37] Trustee Scott: o dvp to 2021.1 as presented okay

[0:59:44] Trustee Fast: we have a motion um do you want to second it yet out uh trustee

[0:59:51] Trustee Fast: allen or do you want to wait for the questions in discussion i'd

[0:59:55] Trustee Allen: like to discuss something um

[1:00:00] Trustee Allen: response from anybody regarding and that's where i'm going back to what i said at the beginning

[1:00:04] Trustee Allen: in my trustee report that silence is not necessarily agreement so i i would i know

[1:00:12] Trustee Allen: it's only 11 inches but you know i would really like to i just feel that if we don't hear anything

[1:00:17] Trustee Allen: i think we should really make an effort to contact you know especially the person that's having the

[1:00:22] Trustee Allen: that's on that property line where the carport is and i just have an issue where oh we didn't

[1:00:27] Trustee Allen: hear anything. So it's all good. And I don't necessarily agree with that. So I just like to

[1:00:35] Trustee Allen: question how these property owners are contacted by letter or especially the ones that probably

[1:00:40] Trustee Allen: live in Vancouver elsewhere. So I just like to know how that was done and how long you give them

[1:00:44] Trustee Allen: to respond.

[1:00:46] Voice 9: Yeah, a notice on a variance is a direct letter to adjacent property owners. So

[1:00:52] Voice 9: the property owner affected by this would have received a letter indicating that this was the

[1:00:58] Voice 9: the case and they and I and there's at least I believe there's 10 days um at least um and they

[1:01:05] Voice 9: have until the 15th of July to comment they had that that amount of time that is a minimum amount

[1:01:12] Voice 9: of time that's required by the local government act um so but they are they are given a direct

[1:01:19] Voice 9: contact through a letter so

[1:01:21] Trustee Allen: I'm just interested in why why we don't follow up because you know

[1:01:24] Trustee Allen: this is what's happened with the john laskin i actually contacted i was really surprised there

[1:01:28] Trustee Allen: wasn't any comments because i've heard so many comments before this has come up regarding other

[1:01:32] Trustee Allen: issues with that property and i actually went out there and said you guys you haven't said

[1:01:38] Trustee Allen: anything what's going on and they said oh i haven't looked at my mail or or busy or whatever

[1:01:42] Trustee Allen: so i just have concerns with risk you know that maybe we should be following up further if we

[1:01:48] Trustee Allen: don't hear anything to be honest um

[1:01:51] Trustee Fast: but i know this is probably not the right

[1:01:53] Trustee Allen: forum for that

[1:01:55] Trustee Allen: that right now no

[1:01:56] Trustee Fast: it's fine i think it's i think it's a good time to talk about it as a local trust

[1:02:00] Trustee Fast: committee and i note that heather said the word minimum the local government act as i understand

[1:02:04] Trustee Fast: it sets a minimum um consultation period or um standards and uh is that for properties that are

[1:02:13] Trustee Fast: within 100 meters or

[1:02:15] Trustee Scott: i've been i've been waving my finger around here

[1:02:17] Trustee Fast: i don't know just which one

[1:02:19] Trustee Scott: Okay.

[1:02:20] Trustee Fast: No, let's not get into that. I don't want to just start waving the wrong finger.

[1:02:26] Trustee Fast: Very good point, Trustee Scott. Sometimes when your finger goes out behind

[1:02:30] Trustee Fast: the white background,

[1:02:32] Trustee Fast: I apologize. I can't see it very well. Okay. Do you want

[1:02:35] Trustee Scott: me to do it through the

[1:02:38] Trustee Scott: raised hand?

[1:02:39] Trustee Fast: I think it

[1:02:42] Trustee Scott: depends which hand.

[1:02:42] Trustee Fast: If you use your right hand up, I can see it better.

[1:02:45] Trustee Fast: yeah thank

[1:02:45] Trustee Scott: you go ahead

[1:02:46] Trustee Fast: trustee Scott I'm

[1:02:47] Trustee Scott: sorry okay well I didn't mean to be flippant there well

[1:02:50] Trustee Scott: maybe I did I don't know but um Alex I agree with you just about something like an issue around the

[1:02:59] Trustee Scott: four corners but this is about 11 inches of carport so I think they're quite quite diametrically

[1:03:09] Trustee Scott: different issues so I agree with you yes on a bigger you know we need to inform the neighbors

[1:03:15] Trustee Scott: but Heather's point about the neighbor did receive a letter and we're not it's not a huge

[1:03:20] Trustee Scott: doesn't sound like a huge issue to me so yes but not this thanks Sue Ellen okay

[1:03:27] Trustee Fast: thank you trustee

[1:03:29] Trustee Fast: Scott um I think uh the um the question of the minimum distance is still one uh Heather is that

[1:03:37] Trustee Fast: 100 meters uh yeah I

[1:03:40] Voice 9: was trying to find that I believe it is 100

[1:03:43] Voice 9: meters um but I was trying to

[1:03:45] Voice 9: find that specifically it would be in your development approvals bylaw that that spells

[1:03:51] Voice 9: that out what our minimums are yeah okay yeah so

[1:03:54] Trustee Fast: it does say yeah

[1:03:55] Voice 9: it is 100 meters sorry i'm

[1:03:57] Voice 9: seeing that in the report oh right okay

[1:04:00] Trustee Fast: i thought i saw it somewhere too okay thank

[1:04:02] Trustee Fast: you and um then

[1:04:04] Trustee Fast: um 100 meters i sometimes find is not um doesn't always even catch the nearby neighbors on rural

[1:04:14] Trustee Fast: islands not here on Bowen anyway sometimes it doesn't um so we can always ask as I understand it

[1:04:21] Trustee Fast: for um longer time periods or for more hundreds of meters like we could

[1:04:30] Trustee Fast: ask for 500 meters

[1:04:31] Trustee Fast: um in some situations uh trustee Allen yeah

[1:04:37] Trustee Allen: I was going to say with vacation rentals if

[1:04:39] Trustee Allen: people have issues with vacation rentals it's actually 200 meters so we do have different

[1:04:43] Trustee Allen: I mean I know it's only 11 inches and I just you know we'll address this in the next application

[1:04:49] Trustee Allen: but if you may some people are very particular about 11 inches that's all but I'm going to second

[1:04:55] Trustee Allen: it

[1:04:55] Trustee Fast: okay thank you so we have it's been moved and seconded um trustee Scott's video has gone off

[1:05:02] Trustee Fast: trustee Scott if you're still with us um I'm going to ask is there more uh discussion okay

[1:05:10] Trustee Fast: Okay. Hearing none, then I'm going to call the question. All those in favor? Thank you. I can

[1:05:16] Trustee Fast: see two hands went up and mine. So that passes unanimously. Thank you. So that's, now let's move

[1:05:24] Trustee Fast: on to 8.2. This is the temporary use permit. And it starts on page 40. This is the LASC and

[1:05:32] Trustee Fast: temporary use permit. The four corners there starts on page 40. And whoops,

[1:05:42] Voice 3: is that it?

[1:05:43] Voice 3: yes

[1:05:47] Trustee Scott: it is yeah okay

[1:05:49] Trustee Fast: sorry i'm just looking for the name okay and um so this is uh um

[1:05:56] Trustee Fast: another ian report so i imagine that's you heather so take it away regional planning manager

[1:06:01] Trustee Fast: heather cower okay

[1:06:03] Voice 9: so this is an application for a temporary use permit to allow liquor sales

[1:06:08] Voice 9: in a beer garden related to a food truck that has an active tup already so um so if you'll

[1:06:15] Voice 9: You'll recall Mr. Laskin received a temporary use permit in 2020 to operate the food truck.

[1:06:24] Voice 9: The driveway and the parking area that are on the plans were part of that temporary use

[1:06:33] Voice 9: permit back in 2020, and that was issued.

[1:06:36] Voice 9: So this is a new temporary use permit because he wants to add the addition of the liquor

[1:06:44] Voice 9: sales in the beer garden that we aren't able to amend temporary use permit so he had to apply

[1:06:50] Voice 9: for a new one if this is if this is not issued his his existing temporary use permit would still be

[1:07:00] Voice 9: in effect so he would still be able to operate the food truck with the parking situation as approved

[1:07:08] Voice 9: and the in the driveway he just wouldn't be able to do liquor sales or a beer garden associated

[1:07:13] Voice 9: with it. So our recommendation is to approve with the conditions listed in the permit.

[1:07:21] Voice 9: And of course, you have some options. You could ask for more consultation.

[1:07:28] Voice 9: You could ask for more information, or you can deny the permit. I do want to make one note,

[1:07:36] Voice 9: and that is that in the permit, there is a condition.

[1:07:42] Voice 9: It's condition number six

[1:07:43] Voice 9: that talks about a three-year time window

[1:07:46] Voice 9: when it should actually have an expiration date on it,

[1:07:49] Voice 9: which is March 26th, 2023.

[1:07:51] Voice 9: So I do have a motion to that effect

[1:07:53] Voice 9: to change that condition if you get to that point today.

[1:07:58] Voice 9: And that's it for me.

[1:08:02] Voice 9: March

[1:08:02] Trustee Fast: 23rd.

[1:08:04] Trustee Fast: Okay.

[1:08:05] Trustee Fast: Thank you.

[1:08:05] Trustee Fast: um uh questions for the planner

[1:08:10] Voice 14: trustee allen oops

[1:08:13] Trustee Fast: sorry uh i saw trustee allen's finger first

[1:08:16] Trustee Fast: uh go ahead trustee allen i'm

[1:08:19] Trustee Allen: just thinking are those hours of operation for liquor still

[1:08:22] Trustee Allen: is that the liquor board or is that the island's trust it's the liquor board

[1:08:27] Voice 9: it's on the application

[1:08:28] Voice 9: for liquor board right like

[1:08:30] Trustee Allen: i find it really i mean you can't even buy liquor until after nine

[1:08:33] Trustee Allen: o'clock at stores i just that's the first thing just jumped out at me like eight to eight that's

[1:08:39] Trustee Allen: interesting anyways I just want to clarify that that's the liquor board oh

[1:08:45] Voice 9: sorry you mean so you

[1:08:46] Voice 9: mean the the hours is our no sorry that is our recommendation the liquor board actually allows

[1:08:53] Voice 9: for up to midnight but

[1:08:56] Trustee Allen: you recommend eight in the morning

[1:08:58] Voice 9: yeah the staff's recommendation was

[1:09:00] Voice 9: eight to eight let me look let me

[1:09:03] Trustee Allen: pull that up so

[1:09:05] Voice 9: that we're all looking at the same thing here

[1:09:07] Trustee Allen: even when i go camping i don't have beer it's an eight in the morning

[1:09:12] Voice 9: i'll i'll bring up the permit and

[1:09:14] Trustee Fast: i'll be able to respond to that i can see there's something

[1:09:18] Trustee Fast: about noise uh go ahead trustee scott while she's doing that

[1:09:22] Trustee Scott: um there there have there has been some

[1:09:26] Trustee Scott: correspondence on this i understand so could you um before we go any further with this could we

[1:09:34] Trustee Scott: hear about the correspondence please the

[1:09:38] Voice 9: correspondence that i'm aware of um

[1:09:40] Voice 9: um and uh Wendy spoke to this I think a little bit at town hall was there were there are concerns

[1:09:47] Voice 9: about um traffic and there are concerns about fire um the possibility of the the grass around

[1:09:55] Voice 9: the area being somehow um you know people are smoking in the beer garden let's say and um they

[1:10:04] Voice 9: they throw their lit cigarette. So that was a concern. And those are the, the two main ones

[1:10:11] Voice 9: that I've heard concerns about. Pedestrian

[1:10:16] Trustee Fast: safety, fire danger, right? Trustee Allen?

[1:10:22] Trustee Allen: In terms of what I brought up earlier, that there are issues because that driveway was just put in,

[1:10:28] Trustee Allen: there was no, it's not highways, they just put it in. And, and it's just in a really bad location.

[1:10:35] Trustee Allen: it's right almost across from the gas bar you know yesterday we had a lineup of two lineups

[1:10:41] Trustee Allen: getting gas almost off central road and and then more people coming out the four corners it's just

[1:10:47] Trustee Allen: so i think we've got more issues than just the liquor license here we've got

[1:10:51] Trustee Allen: traffic we've got placement of the driveway we have um i don't necessarily think having people

[1:11:00] Trustee Allen: just cross you know jaywalk all the time i don't think doing a crosswalk and all the four ways

[1:11:04] Trustee Allen: people are going to follow that i'm not sure they're on holiday um and i don't think he has

[1:11:10] Trustee Allen: parking for 12 vehicles either it's so it's and there's been complaints galore already before

[1:11:18] Trustee Allen: he's even had a liquor like so i don't know whether there's a possibility to either offer

[1:11:22] Trustee Allen: something have restricted hours and no smoking and just allow something for the summer and if

[1:11:27] Trustee Allen: there's going to be more than two complaints and he's shut down i don't know whether one can

[1:11:32] Trustee Allen: pass something like that as opposed to just allowing him to have a liquor license whether we

[1:11:38] Trustee Allen: restrict we can we restrict the hours can we uh restrict say no smoking can you explore that you

[1:11:46] Trustee Allen: know everybody else is built along that that's considered raw that ditch so that's another thing

[1:11:52] Trustee Allen: so there's a lot of other um factors that haven't been addressed beyond just the liquor license

[1:12:02] Trustee Fast: Thank you, Trustee Allen. I'm here, I'm seeing Heather nodding when she says that we can ask for more restrictions or different restrictions on a temporary use permit. I'm not sure how would, do you have a suggestion about the driveway or do you think there needs to be more parking? I'm not clear on, because I don't live there, I don't know. Go ahead, Trustee Allen.

[1:12:28] Trustee Allen: Well, I think the highway should be consulted.

[1:12:30] Trustee Allen: And, you know, you usually get surveyors that look at before they put in a driveway.

[1:12:35] Trustee Allen: Especially the fact that it is, you know, it's how many steps, how many feet away from the four-way stop.

[1:12:43] Trustee Allen: But it's crazy.

[1:12:44] Trustee Allen: That's our busiest intersection.

[1:12:45] Trustee Allen: He did have an initial driveway further down.

[1:12:48] Trustee Allen: That was the landowner's driveway.

[1:12:50] Trustee Allen: But the landowner didn't want traffic going through there that way, so they moved it.

[1:12:54] Trustee Allen: and um so everything's kind of changed before since that application was approved so i just

[1:13:04] Trustee Allen: have um i don't whether we should contact highways regarding them because i'm not i don't the

[1:13:10] Trustee Allen: location is really dangerous and i'm not sure what you can do about it

[1:13:12] Trustee Fast: okay thank you trustee allen

[1:13:14] Trustee Fast: trustee scott yeah

[1:13:18] Trustee Scott: i think alex's point that the original intent of of that pizza place was a

[1:13:26] Trustee Scott: a takeout place people came picked up what they wanted they took it somewhere else what it's

[1:13:32] Trustee Scott: become over time is more like a restaurant people come there's now benches there they stay there

[1:13:38] Trustee Scott: they sit there they which is nice um but then they it it's not a restaurant forage kitty corner

[1:13:48] Trustee Scott: it is a restaurant they do have a liquor license as i understand it i know you can buy a beer there

[1:13:53] Trustee Scott: when you when you order your breakfast that was there yesterday and had i didn't have a beer for

[1:13:58] Trustee Scott: breakfast i'm not there yet but the people who i was with did this is not a restaurant and i could

[1:14:06] Trustee Scott: see it over across and forage because it has that same kind of restaurant control around it people

[1:14:10] Trustee Scott: come they order their meal and they have it and then they this is a takeout and it's become

[1:14:15] Trustee Scott: something quite different from a takeout over time so um given what this is uh and given the

[1:14:24] Trustee Scott: concerns that we've heard from a number of people around the that whole corner all the issues around

[1:14:32] Trustee Scott: the traffic the cars coming in and out of the carport where they put that that new uh driveway

[1:14:38] Trustee Scott: in all these kind of issues i what i would i think we need to deny this permit now and uh not to give

[1:14:45] Trustee Scott: any indication one way or another rather than putting it in advance and getting more information

[1:14:50] Trustee Scott: I think that would give the wrong message.

[1:14:52] Trustee Scott: If the proponent wants to resubmit an application

[1:14:57] Trustee Scott: with different, he needs to talk more around the neighbors

[1:15:00] Trustee Scott: and the concerns of the Island,

[1:15:02] Trustee Scott: I think it is with his application.

[1:15:04] Trustee Scott: So I'm in favor of denying this now.

[1:15:07] Trustee Scott: And if he wants to reapply, he can do that.

[1:15:14] Trustee Fast: Trustee Allen.

[1:15:15] Trustee Allen: I just want to enlighten Heather

[1:15:17] Trustee Allen: because you weren't involved with this,

[1:15:18] Trustee Allen: but just the you know that what's on the screen right there the driveway is now see the first

[1:15:25] Trustee Allen: driveway at the bottom left i mean bottom right that's the gas bar that's one gas bar entrance

[1:15:29] Trustee Allen: well his driveway is just a couple a little bit further right there it's not there no go down

[1:15:35] Trustee Allen: no go down further the next the bottom driveway so that's that's where the gas bar is and his

[1:15:42] Trustee Allen: driveway is just almost right across there and and also there's you know all that information

[1:15:46] Trustee Allen: the map, as Wendy brought up earlier, it's not even correct, the map, or doesn't even have

[1:15:52] Trustee Allen: Jeremy Payne's structures or anything. So whether that would have changed your opinion,

[1:15:59] Trustee Allen: your staff's opinion regarding the configuration as well. But yeah, and there's all these things

[1:16:05] Trustee Allen: that's granted. There's no parking for 12. You can't. I counted six, barely. So I'm a tendency

[1:16:14] Trustee Allen: to see to agree with grant that um yeah there's especially the neighbors nobody's agreed to this

[1:16:21] Trustee Allen: all right mary has said she doesn't have an issue with the liquor license but it's morphed into a

[1:16:27] Trustee Allen: restaurant as grant says it was a food truck and now it's something different i'm

[1:16:33] Trustee Fast: uh concerned to

[1:16:35] Trustee Fast: hear that uh the information that staff were working from may not have been uh complete or

[1:16:42] Trustee Fast: or accurate I'm not sure what the one of the things since COVID there have been fewer

[1:16:51] Trustee Fast: staff visits to islands I haven't been able to move around so much right so I think that might

[1:16:57] Trustee Fast: be I would expect that's part of the issues and but I'm hearing that both trustees are

[1:17:04] Trustee Fast: have a point of view on this does anybody want to move one of those alternative motions I'm looking

[1:17:12] Trustee Fast: at the bottom of page 43 here uh number two is uh deny the application and there's a motion there

[1:17:19] Trustee Fast: uh trustee scott yeah

[1:17:21] Trustee Scott: i move that the local trust committee deny the application um deny

[1:17:29] Trustee Scott: the application yeah

[1:17:30] Trustee Fast: hotup 2001.1 for the following reasons go ahead no

[1:17:37] Trustee Scott: i'm no i just

[1:17:38] Trustee Scott: think we just deny it and i think if we want to add anything it's uh if the applicant well he

[1:17:43] Trustee Scott: He knows he can do that anyway.

[1:17:44] Trustee Scott: He wants to reapply, he can do that.

[1:17:47] Trustee Scott: I think the reasons are many.

[1:17:53] Trustee Scott: I wouldn't even know how to start listing them.

[1:17:55] Trustee Scott: The traffic around the corner.

[1:17:59] Trustee Scott: No, no, I think it's too complicated.

[1:18:03] Trustee Fast: Traffic, pedestrian safety, and

[1:18:07] Trustee Fast: wildfire risk?

[1:18:08] Trustee Scott: No, I don't want to do that, Sue Ellen.

[1:18:12] Trustee Scott: It's leaving it open for...

[1:18:16] Trustee Scott: Okay.

[1:18:17] Trustee Scott: I hear you.

[1:18:18] Voice 9: I don't know if...

[1:18:19] Trustee Scott: yeah okay

[1:18:20] Voice 9: there are legal

[1:18:21] Voice 9: reasons to list your rationale for it that's why we recommend that

[1:18:26] Voice 9: you provide a rationale in your motion okay

[1:18:29] Trustee Scott: trustee

[1:18:33] Voice 3: scott oh sorry alan well

[1:18:37] Trustee Allen: yeah i know

[1:18:37] Trustee Allen: that right in the corner of that map it says february 12th 2020 so it's it's out of date and

[1:18:43] Trustee Allen: so yeah it's it's it just i'm really surprised that that image is there because it's so completely

[1:18:51] Trustee Allen: things are different there and um that's another story so all i'm going to say is i'll vote i'll

[1:18:58] Trustee Allen: say second it but i am going to be harassed for the rest of my life by this by this applicant

[1:19:07] Trustee Allen: because i buy i sell his pizza yeah at

[1:19:10] Trustee Allen: the gas bar i

[1:19:12] Trustee Fast: totally get it that you might i

[1:19:16] Trustee Scott: eat i eat

[1:19:16] Trustee Scott: his pizza and it's great but that doesn't

[1:19:19] Trustee Scott: change i

[1:19:23] Trustee Allen: think yeah and he can apply again is that um with

[1:19:26] Trustee Allen: but that's why i'm not interested in terms of this if he wants to apply again he doesn't know

[1:19:33] Trustee Allen: the conditions that he has to fulfill and i guess that's what heather was alluding to that we have

[1:19:38] Trustee Allen: to give more reasons or is this enough i don't know because grant fails otherwise well

[1:19:45] Trustee Fast: when

[1:19:47] Trustee Fast: When it says for the following reasons, would one of the reasons be lack of an up-to-date map?

[1:20:01] Trustee Allen: Well, also, sorry, any other applicant that would be, they would have had this whole thing about riparian and he is not.

[1:20:11] Trustee Allen: His truck is, he's permanent there.

[1:20:13] Trustee Allen: It doesn't move now.

[1:20:14] Trustee Allen: It's not on wheels, basically.

[1:20:15] Trustee Allen: leave so i'm really surprised that that wasn't even brought up with either the applicants whereas

[1:20:22] Trustee Allen: all these other people have lived on central further up have had rar and issues and so yeah

[1:20:28] Trustee Allen: there's just some things missing in this report could

[1:20:33] Trustee Fast: we just say the reason is because of elements

[1:20:36] Trustee Fast: missing from the no

[1:20:38] Trustee Scott: information no

[1:20:40] Trustee Scott: i don't agree with that can

[1:20:43] Trustee Fast: we heather can we pass a motion

[1:20:46] Trustee Fast: without giving the following reasons can okay thank you i didn't i wasn't

[1:20:53] Voice 9: sure that's why i've

[1:20:54] Voice 9: been putting out uh you can we just don't recommend it we recommend that you have some

[1:20:59] Voice 9: rationale in your motion but you can pass it without okay

[1:21:02] Trustee Scott: can we can we leave it for now

[1:21:04] Trustee Scott: then and give me a moment to think a little while to think about it and i'll get back to it because

[1:21:09] Trustee Scott: um i think they're already worried to go there i just don't think it's trying to list them is the

[1:21:13] Trustee Scott: a way to do it okay

[1:21:15] Trustee Fast: i am uh i'll take your point to alex and then um maybe we want to take a five

[1:21:21] Trustee Fast: minute break i could use one and then that would give you a chance to make um pull some ideas

[1:21:27] Trustee Fast: together sure that's

[1:21:29] Trustee Allen: a good idea

[1:21:29] Trustee Fast: that's on good alex go ahead alex yeah

[1:21:32] Trustee Allen: and you know where this

[1:21:34] Trustee Allen: motion goes or not i really have concerns about how we address the driveway just being put in

[1:21:40] Trustee Allen: there and the location and um with no you know you don't just do that you have to go through

[1:21:45] Trustee Allen: highways and so especially on a main road so i'd like to know from either heather or manager heather

[1:21:54] Trustee Allen: or heather heather um what sorry i'm tired what uh how we can proceed with this other areas that

[1:22:01] Trustee Allen: are not being addressed in this application yeah

[1:22:06] Voice 9: do you want me to speak to that right now or do

[1:22:08] Voice 9: you want to um

[1:22:09] Trustee Allen: is this appropriate time yeah yeah

[1:22:12] Voice 9: i mean from our perspective that the site plan

[1:22:17] Voice 9: that you just saw was the site plan that they submitted with their original tup the one that

[1:22:23] Voice 9: got approved so if that site plan doesn't reflect what's actually on the ground and they're using

[1:22:29] Voice 9: another way to access the site then potentially they're not in compliance with the site plan that

[1:22:36] Voice 9: they've submitted right so we would probably want to do some follow-up um with the applicant and

[1:22:42] Voice 9: and and and perhaps do a site plan or site visit now that we are able to do that um so that that

[1:22:49] Voice 9: would be my recommended kind of plan of action after that and then once we saw what's on the

[1:22:56] Voice 9: ground um we could talk to the applicant um i mean ultimately it could be a bylaw um issue

[1:23:04] Voice 9: um if bylaw has to get involved but we might be able to work with the applicant to remedy that

[1:23:12] Trustee Allen: and will we be able to forward information to the ministry of highways as well

[1:23:16] Trustee Allen: when this is all gathered i

[1:23:19] Voice 9: i could look into that i'm not sure exactly how that would be addressed

[1:23:23] Voice 9: um we could kind of look into it actually

[1:23:27] Trustee Allen: i could probably can i just contact somebody on my own

[1:23:29] Trustee Allen: highways you

[1:23:30] Voice 9: could okay okay

[1:23:32] Trustee Fast: trustee scott so

[1:23:34] Trustee Scott: here's here's some suggested wording

[1:23:39] Trustee Scott: i smile yeah right ho because of the complexity of because of the changing complexity of issues

[1:23:57] Trustee Scott: at this location which covers a broad range of things that we've heard and the public and public

[1:24:04] Trustee Scott: expression of concerns for a liquor license at this location those are the two in my two main

[1:24:09] Trustee Scott: elements complexity that takes in the driveway traffic all that kind of stuff and people are

[1:24:16] Trustee Scott: concerned hold on a minute alex and people are concerned about that about a liquor license at

[1:24:21] Trustee Scott: this location those are the two

[1:24:23] Trustee Scott: main things i've heard alex i'm sorry i'm sorry to ask like the

[1:24:27] Trustee Scott: chair it's

[1:24:28] Trustee Allen: okay go ahead alex yeah chair scott i totally agree with you um but i also want to add

[1:24:33] Trustee Allen: the fact that this information that was submitted with the application is not correct so i want to

[1:24:41] Trustee Allen: that within that what you just said that's within that list because it's true we're you know if

[1:24:46] Trustee Allen: you're given this and we're not even living here and sue ellen's looking at she doesn't

[1:24:49] Trustee Allen: you know what i mean it's it's this is not correct information yeah could

[1:24:55] Trustee Fast: you say why

[1:24:56] Trustee Allen: can we have it

[1:24:58] Trustee Fast: questions about the accuracy of the information and the application something go ahead

[1:25:03] Voice 14: well

[1:25:04] Trustee Scott: i i just don't see the point of that alex when you can make it a negative statement about

[1:25:12] Trustee Scott: out the app the applicant it gets into that whole thing did staff provide the right information is

[1:25:18] Trustee Scott: it you know i i don't know what that adds to it we're i think we're simply saying as trustee this

[1:25:24] Trustee Scott: is what we've heard on the island this is our input to it to get into the whole thing of whether

[1:25:28] Trustee Scott: the maps accurate and all the rest of that i i don't know what that adds to it but that's why i

[1:25:33] Trustee Scott: think if we give him a message if he talks to me which he will alex i'm going to say look reapply

[1:25:38] Trustee Scott: this is what we heard and given what we heard what um we're not saying no forever to anything

[1:25:44] Trustee Scott: you just have to reapply and he can take it from there the

[1:25:51] Trustee Allen: manager heather brought the fact that

[1:25:52] Trustee Allen: there is an issue with the fact that this information was submitted that

[1:25:58] Voice 7: is not correct

[1:25:59] Voice 7: well heather what's your take on this she

[1:26:02] Trustee Fast: said may not be go ahead heather yeah

[1:26:05] Voice 9: i mean i i think

[1:26:07] Voice 9: both of the additions could work in the motion if that's the way you wanted to do it it doesn't have

[1:26:12] Voice 9: to be one way or the other um i i think if if trustee allen's rationale is that he doesn't

[1:26:19] Voice 9: believe the site plan is accurate and that's one of his pieces of rationale for denying it i think

[1:26:24] Voice 9: that's it's fair to put that in the motion in addition to what trustee scott would like to add

[1:26:31] Voice 9: Okay

[1:26:32] Trustee Fast: so we've got three pieces there and I'm seeing Catherine can you read us back what the

[1:26:39] Trustee Fast: motion says with the three pieces?

[1:26:43] Voice 11: Yeah that the Hornby Island Local Trust Committee deny application

[1:26:48] Voice 11: HOTUP 2021.1 because of the changing complexity of issues at this location

[1:26:55] Voice 11: and public expressions of concern for a liquor license at this location as well as that

[1:27:02] Voice 11: information from the site plan submitted with this application is not correct that the application

[1:27:09] Voice 11: be denied at this time and be and that the applicant be supported to reapply

[1:27:18] Trustee Allen: okay you're right grant it does sound negative um it's almost like you know if he was deployed

[1:27:27] Trustee Allen: to encourage him to provide updated information i don't know whether it isn't incorrect

[1:27:31] Trustee Allen: to encourage the applicant if he needs if he wants to apply again to provide current um

[1:27:40] Trustee Allen: applicants sorry um

[1:27:43] Trustee Fast: information on this

[1:27:45] Trustee Scott: i don't think we want to encourage him to do anything

[1:27:47] Trustee Scott: but i think we could

[1:27:48] Trustee Scott: say if if he chooses to reapply to ensure that he has the information

[1:27:53] Trustee Scott: the correct information i

[1:27:55] Trustee Fast: have a question here and that is is the applicant here uh in and

[1:28:01] Trustee Fast: because probably

[1:28:02] Voice 4: cooking pizza right

[1:28:04] Trustee Fast: okay and um just because we usually get the applicant a chance

[1:28:09] Trustee Fast: to um speak so i was just making sure that i wasn't uh leaving them out and um secondly i

[1:28:18] Trustee Fast: I imagine you can watch this video

[1:28:22] Trustee Fast: and that staff will be communicating with them.

[1:28:24] Trustee Fast: So I'm actually coming around to Grant's point of view

[1:28:28] Trustee Fast: of just having the two.

[1:28:29] Trustee Allen: Yeah, I am too.

[1:28:31] Trustee Fast: Okay, so

[1:28:32] Trustee Fast: we're gonna stop after Grant's two

[1:28:36] Trustee Fast: and draw a line through everything after that.

[1:28:38] Trustee Fast: Catherine, can you read that to us again?

[1:28:40] Voice 11: With that the Hornby Island Local Trust Committee

[1:28:45] Voice 11: committee deny application HOTUP 2021.1 because of the changing complexity of issues at this

[1:28:53] Voice 11: location and public expressions of concern for a liquor license at this location?

[1:29:00] Voice 11: Sound good?

[1:29:03] Trustee Scott: Yes.

[1:29:04] Trustee Fast: Okay.

[1:29:05] Trustee Fast: And so can I just make sure, did I have a mover and a seconder?

[1:29:10] Trustee Fast: Or we were just discussing amendments.

[1:29:13] Trustee Fast: Grant?

[1:29:13] Voice 7: We had a mover.

[1:29:14] Voice 7: Well,

[1:29:14] Trustee Scott: I think I moved it.

[1:29:15] Trustee Fast: Okay, thank you.

[1:29:16] Trustee Fast: And do I have a seconder?

[1:29:17] Voice 7: I now second it.

[1:29:18] Voice 7: Thank you.

[1:29:19] Trustee Fast: We're just making sure all the T's are crossed.

[1:29:25] Trustee Fast: Yes.

[1:29:26] Trustee Fast: Anyway.

[1:29:29] Trustee Fast: Any more discussion?

[1:29:32] Trustee Fast: Okay, then I'll call the question.

[1:29:34] Trustee Fast: All those in favor?

[1:29:36] Trustee Fast: One, two, and my hand goes up.

[1:29:38] Trustee Fast: That's three.

[1:29:39] Trustee Fast: That passes unanimously.

[1:29:40] Trustee Fast: Thank you, trustees.

[1:29:42] Trustee Fast: And now I really do want to take that five-minute break.

[1:29:44] Trustee Fast: It's 1130.

[1:29:45] Trustee Fast: Excuse me for a moment.

[1:29:47] Trustee Fast: Sorry, I'll be right back.

[1:30:00] chair

[1:35:46] Voice 12: fast i just wanted to let everyone know i muted all the trusty mics while you were off so

[1:35:51] Voice 12: everyone will need to unmute again thank

[1:35:57] Trustee Fast: you like that very good if there's banging coming from this

[1:36:04] Trustee Fast: side um there's a big bin uh being unloaded in the driveway from tree work uh to happen later on

[1:36:14] Trustee Fast: um okay are we back let's see i think we're back was that five minutes will oh good katherine's

[1:36:32] Trustee Fast: there i can see thank you for catching all that discussion going past pretty quickly yeah

[1:36:43] Trustee Fast: yeah i just want to make sure our planners are back with us i didn't keep track of when the

[1:36:55] Trustee Fast: five minutes was up okay teresa's here and uh teresa's going to be presenting this one i think

[1:37:02] Trustee Fast: so i'll call the meeting back to order and um after our little break i don't need to do that

[1:37:07] Trustee Fast: but it's just we're back and um uh we're going to go on now to 9.1 so this is the minimum average

[1:37:14] Trustee Fast: lot area amendments project one of our it's our top project i think and um uh and speaking to it

[1:37:23] Trustee Fast: today is uh planner teresa mahiqua go ahead teresa thanks uh

[1:37:29] Voice 6: so the staff report that's before the

[1:37:32] Voice 6: ltc today is proposed is for the proposed bylaws 166 and 167 for the minimum average lot area the

[1:37:41] Voice 6: mala project um at the last meeting in may the ltc asked staff to report back on the k weisman letter

[1:37:50] Voice 6: that was received regarding how her proposed amendments relate to By-law 166, the OCP

[1:37:58] Voice 6: amendment specifically, and staff have provided further analysis in the staff report.

[1:38:06] Voice 6: As staff have noted at the May meeting, the wording proposed by Wiseman might seem like

[1:38:12] Voice 6: minor semantic changes, but would have larger implications for both of the proposed by-laws.

[1:38:18] Voice 6: so both bylaw 166 the ocp amendments and 167 lub amendments just as an example changing the words

[1:38:28] Voice 6: to consider only a portion of the subdivision to be dedicated for parkland or trail could have

[1:38:34] Voice 6: unintended consequences of density increase for the island and so such a change would also make

[1:38:40] Voice 6: the lub inconsistent with the ocp so any lub amendments would need to be made as well at that

[1:38:48] Voice 6: point, thereby the scope and work plan for the project would need to be extended.

[1:38:54] Voice 6: Staff note that the LTC's original rationale for this top priority project was to address

[1:39:00] Voice 6: the fact that there are applicants on Hornby Island who wish to subdivide but can't

[1:39:05] Voice 6: under the current bylaw wording and they're waiting for the minor amendment that is in bylaw 167.

[1:39:12] Voice 6: So just to, I guess, summarize briefly, after further analysis of the Wiseman letter, staff are not recommending changes to the OCP or the LEP that would be necessary to implement Wiseman's proposed amendments and staff's recommendations for the two bylaws that appear on page 81 of the agenda package.

[1:39:34] Voice 6: However, as an alternative, if the LTC wishes to make such amendments, staff recommend that

[1:39:44] Voice 6: the scope of the project be widened, the work plan be extended, and that a public hearing

[1:39:48] Voice 6: should likely be held for proposed bylaw 167 for the LUB amendments as well.

[1:39:55] Voice 6: So the recommended wording for that alternative appears on page 88 of the agenda package.

[1:40:00] Voice 6: I can share my screen if that's helpful.

[1:40:09] Voice 14: Just

[1:40:11] Voice 6: shows the recommendations that staff are recommending, as is the intent of this

[1:40:23] Voice 6: project and the project charter of RNBLTC is being asked to consider the two proposed

[1:40:28] Voice 6: bylaws separately.

[1:40:29] Voice 6: So I just want to summarize staff's rationale really quickly for the recommended next steps

[1:40:35] Voice 6: for each bylaw separately as well.

[1:40:37] Voice 6: so first there's bylaw 166 which are the ocp amendments and given that no comments from

[1:40:45] Voice 6: any agencies or first nations came forward during the referral period staff are recommending that

[1:40:52] Voice 6: bylaw 166 be given a minor amendment that we caught after first reading so the reference

[1:41:01] Voice 6: to the local government act section 946 was the previous section or the previous version of the

[1:41:09] Voice 6: lga so that's actually now section 514 so that's a minor amendment that should be corrected at this

[1:41:14] Voice 6: time and then that the bylaw be given second reading as amended and finally that we would

[1:41:23] Voice 6: also request that ltc request staff to schedule a community information meeting and a public hearing

[1:41:29] Voice 6: for the proposed OCP amendments in By-law 166.

[1:41:34] Voice 6: So that's for the one by-law and the other by-law 167, the LUB amendments.

[1:41:39] Voice 6: Similarly, no comments from agencies or First Nations came during the referral period.

[1:41:45] Voice 6: And since the LTC has already passed a resolution to waive the requirement

[1:41:50] Voice 6: for a public hearing for that by-law and that it's consistent with the OCP,

[1:41:55] Voice 6: staff recommend that proposed bylaw 167 be given second reading today so i'll turn it back to the

[1:42:04] Voice 6: chair thank

[1:42:05] Trustee Fast: you thank you and then the very last one there about um scheduling number four yes

[1:42:13] Voice 6: yep so so that um i spoke to it's part of 166 so the numbers one two and four are to do with

[1:42:19] Voice 6: right right

[1:42:20] Voice 6: right thank you yeah one two and four good

[1:42:24] Trustee Fast: thank you okay and uh so um anybody got

[1:42:29] Trustee Fast: questions for the planner

[1:42:32] Voice 3: trustee allen i

[1:42:39] Voice 4: where whoops

[1:42:40] Trustee Allen: where's my screen

[1:42:42] Voice 3: but

[1:42:43] Trustee Allen: your screen where's my screen sorry excuse me here yep

[1:42:46] Voice 3: how

[1:42:47] Trustee Allen: do i get out of here

[1:42:48] Trustee Allen: there there nope

[1:42:52] Voice 4: where's my there

[1:42:56] Trustee Allen: you go okay sorry um i find this really i'm not i'm confused

[1:43:01] Trustee Allen: here because there's if you look on page 85 it's like basically may be considered if a portion

[1:43:12] Trustee Allen: and then trails added if a portion and a trail is added that's it so i don't understand how this

[1:43:18] Trustee Allen: will affect the this the other broader changes when you know i i know where am i getting at i'm

[1:43:28] Trustee Allen: getting at that i find these really small changes i don't see how they can affect the bigger picture

[1:43:38] Trustee Allen: and um what else like i like this because we can still ultimately consider all this as a case by

[1:43:47] Trustee Allen: case when it comes before us and not say yes or no i

[1:43:52] Trustee Allen: don't i'm just uh i didn't think it was that

[1:43:54] Trustee Allen: That's huge, that particular change there.

[1:43:57] Trustee Allen: And I would like the planner to explain

[1:44:00] Trustee Allen: how that can impact the other part of this bylaw.

[1:44:07] Trustee Fast: The bit about apportionment.

[1:44:10] Trustee Allen: How it's going to fetch all these other people

[1:44:13] Trustee Allen: that want to subdivide by just adding

[1:44:14] Trustee Allen: if apportion and a trail.

[1:44:16] Trustee Allen: I don't understand.

[1:44:17] Voice 6: So the people that are wishing to subdivide

[1:44:20] Voice 6: are waiting for the amendment in the other bylaw, 167.

[1:44:33] Trustee Allen: I had to read this over and over again, to be honest,

[1:44:37] Voice 3: and over and over.

[1:44:40] Voice 3: Okay.

[1:44:42] Trustee Fast: Trustee Scott, do you have any questions for the planner?

[1:44:46] Trustee Scott: You know, I don't understand this well enough to even put a sensible question together.

[1:44:53] Voice 4: Okay.

[1:44:54] Trustee Scott: I'm confused.

[1:44:55] Trustee Scott: it's it's on the one hand it's talking about providing subdivide residents for a relative

[1:45:03] Trustee Scott: and then it talks about parks and trails in in the wiseman letter and i understand there's

[1:45:12] Trustee Scott: why why are these two things linked uh in here now um go ahead theresa

[1:45:23] Voice 6: go ahead yeah so the

[1:45:25] Voice 6: the so staff are recommending a minor amendment to change section 946 um the reference to the

[1:45:35] Voice 6: local government act section 946 is such um subdivision for a relative and um that should

[1:45:45] Voice 6: actually be section 514 so um it's just the number that's incorrect um

[1:45:53] Voice 3: and

[1:45:54] Voice 6: then yeah exactly

[1:45:56] Voice 6: the um i'm trying to remember the other half of your question why

[1:46:02] Voice 7: are they together go ahead

[1:46:06] Voice 3: trustee scott

[1:46:11] Trustee Scott: theresa or is heather still around or just ask a question can somebody explain this

[1:46:20] Trustee Scott: in non-legal planner language or whatever because i really don't get it please do you want me to

[1:46:33] Voice 3: take a stab

[1:46:34] Voice 9: sure yes

[1:46:35] Voice 9: please sure essentially it's this under the current regulations um

[1:46:43] Voice 9: excuse

[1:46:44] Trustee Scott: me just which

[1:46:45] Trustee Scott: this is the ocp in the land our regulations

[1:46:48] Voice 9: yeah it's ocp and under the ocp

[1:46:51] Voice 9: and lub um you can only have a lot you can only subdivide into lots that are smaller than one

[1:46:59] Voice 9: hectare if the whole purpose of the entire subdivision is parkland. There's no residential

[1:47:09] Voice 9: component of that anticipated, right? And so what Ms. Wiseman was requesting, when she says

[1:47:17] Voice 9: if there's a portion of the subdivision that's a park, that means the rest of it can be residential.

[1:47:24] Voice 9: And so what she's saying is right now you can't have residential lots that are smaller than

[1:47:31] Voice 9: one hectare in r2 but she's saying under her recommendation that you could then have lots

[1:47:38] Voice 9: that are smaller than one hectare for residential if you're also having a portion of that subdivision

[1:47:44] Voice 9: be park or trail and that means that you're it's a really different density of housing

[1:47:53] Voice 9: that they're proposing than what's currently allowed in our two yeah in our two so that's

[1:48:03] Voice 9: why we're not recommending it it's it's going to change densities and of residences across

[1:48:09] Voice 9: the island it could potentially does that make sense yeah

[1:48:15] Trustee Scott: okay

[1:48:15] Voice 9: thank you

[1:48:17] Voice 3: trustee allen

[1:48:18] Voice 3: the

[1:48:18] Trustee Allen: language just says to consider it doesn't say it's you know where trustees can consider and

[1:48:26] Trustee Allen: that's where i'm i'm not adverse to it but i'm also going to follow up with grants is why are

[1:48:30] Trustee Allen: these i still don't get it why we can't do 166 and um the other one separately i don't know i

[1:48:38] Trustee Allen: just i don't understand why they're tied together i'm i kind of get it in terms of the minimum lot

[1:48:42] Trustee Allen: but they kind of seem separate and also why you know in terms of um interpretation

[1:48:50] Trustee Allen: consider is consider it's not the law it's not saying you have to it's not saying everybody

[1:48:57] Trustee Allen: applies gets it so i don't understand why it's the staff feel the language is opening up

[1:49:05] Trustee Allen: scary things go ahead heather

[1:49:12] Voice 3: I

[1:49:13] Voice 9: think it's because right now it's very very clear that there aren't any residential lots

[1:49:18] Voice 9: smaller than one hectare so if you're going to consider it if you're going to consider

[1:49:23] Voice 9: lots smaller than one hectare that changes the nature of kind of your policy direction for the

[1:49:30] Voice 9: for that land and the zoning would therefore have to be changed in order to implement something like

[1:49:38] Voice 9: that which

[1:49:41] Trustee Fast: would extend the whole process i mean partly this is supposed to be just a clarification

[1:49:48] Trustee Fast: so that um the current the folks that want to subdivide and make part the subdivided section

[1:49:57] Trustee Fast: into park can right and uh that's why it's at top of the project list trustee scott sorry

[1:50:04] Trustee Allen: i want to

[1:50:04] Trustee Allen: follow-up can i follow up please

[1:50:05] Trustee Fast: uh just a second i would like to ask trustee scott to speak too

[1:50:11] Trustee Fast: go ahead trustee scott heather

[1:50:15] Trustee Scott: i just heard you say that staff are recommending we not approve

[1:50:19] Trustee Scott: this but that's not what i'm reading in the recommendation there am i reading this wrong

[1:50:25] Trustee Scott: somewhere yeah

[1:50:26] Voice 9: we're not recommending that yeah i guess that is confusing we're recommending that

[1:50:31] Voice 9: you move forward as you have been moving forward and that we not change the project um to

[1:50:37] Voice 9: to implement what the Wiseman letter would ask us to do.

[1:50:42] Voice 9: He's

[1:50:43] Trustee Fast: recommending that we hold the course.

[1:50:45] Trustee Fast: Yeah. Right.

[1:50:46] Trustee Fast: Go ahead, Trustee Allen.

[1:50:49] Trustee Allen: Okay, so let's say we go the course,

[1:50:51] Trustee Allen: can a community member approach the trustees,

[1:50:57] Trustee Allen: local trust committee with this particular

[1:50:59] Trustee Allen: as a separate issue and then it just gets addressed

[1:51:04] Trustee Allen: at that case by case, like, you know,

[1:51:06] Trustee Allen: if somebody wants to donate a portion or land,

[1:51:10] Trustee Allen: that'll just come up in front of the trustee committees and um go from there right

[1:51:15] Voice 6: that's

[1:51:16] Voice 6: already in the um like they get a portion like if you're dedicating parkland or a trail that's less

[1:51:27] Voice 6: than a hectare that's not the concern if you're if you're dedicating a small amount of land

[1:51:34] Voice 6: as parkland there's no minimum it's only if you want to have a residential lot less than a hectare

[1:51:42] Voice 6: that that doesn't um comply with the current bylaws all

[1:51:47] Voice 14: right thank you

[1:51:49] Trustee Fast: we're not limiting

[1:51:49] Trustee Fast: donation for

[1:51:51] Voice 3: uh parks and trails trustee scott i'm

[1:51:58] Trustee Scott: not i'm not sure i'm going to say this right

[1:51:59] Trustee Scott: but is the main issue here the fact that what the wiseman letter says is if you dedicate

[1:52:07] Trustee Scott: parkland or trail land that you can then create subdivision lots less than one hectare

[1:52:14] Trustee Scott: yeah well i okay i don't know how we say the wording that i mean obviously we if a proponent

[1:52:22] Trustee Scott: wants to dedicate parks and trail land but not changing the subdivision sizes that would be a

[1:52:31] Trustee Scott: good thing okay i think

[1:52:33] Voice 6: that's what stuff recommending yeah

[1:52:34] Trustee Scott: yeah i get it now thank you

[1:52:38] Trustee Scott: hopefully the res whatever the resolution comes out is one that people are going to understand

[1:52:43] Trustee Scott: understand or hopefully i can understand and then explain it one thing

[1:52:51] Trustee Fast: that was helpful to me

[1:52:52] Trustee Fast: was on page 86 um where it reads um where the word solely is used and uh and i think it's

[1:53:03] Trustee Fast: something like um mala areas okay yeah if you could highlight that little part this is part

[1:53:11] Trustee Fast: of our current land use bylaw subdivision regulation uh sick yeah where it says um

[1:53:21] Trustee Fast: where the lot is being created to be used solely for park use or natural open space

[1:53:26] Trustee Fast: so that helped me i'm going okay that's that's the purpose of the subdivision

[1:53:34] Trustee Fast: and uh maybe that's something that could point people to who would like to make a motion i think

[1:53:37] Trustee Fast: we're i'll make a motion

[1:53:39] Trustee Allen: go ahead i move i move that the hornby and local trust committee amend

[1:53:44] Trustee Allen: proposed bylaw number 166 cited as hornby and official community plan 2014 amendment number

[1:53:50] Trustee Allen: 2021 as follows do i

[1:53:52] Trustee Fast: have to read it all out yeah uh just insert the word number one yeah okay go

[1:53:57] Trustee Fast: ahead

[1:53:57] Trustee Allen: number one oh i have to read it all well

[1:54:04] Trustee Fast: no it's just it's just you just skipped the word

[1:54:06] Trustee Fast: Okay,

[1:54:07] Trustee Allen: and then number two, that Hornby Island Local Trust Committee By-law 166 cited as Hornby Island Official Community Plan 2014, amendment number 12021, be read a second time as amended.

[1:54:19] Trustee Fast: Hang on.

[1:54:20] Trustee Allen: Oh, sorry. We're supposed to vote on each one.

[1:54:23] Trustee Fast: Yeah.

[1:54:23] Trustee Allen: Give

[1:54:24] Trustee Fast: me a second. And maybe I will ask you to read the whole thing out of that first number one.

[1:54:31] Voice 4: Okay.

[1:54:31] Voice 4: All

[1:54:32] Trustee Fast: I was trying to say was you skipped a little word and I confused you.

[1:54:35] Trustee Fast: so please could you

[1:54:37] Trustee Fast: start from the top again and just read the first one and that the

[1:54:39] Trustee Allen: hornby sorry

[1:54:40] Trustee Allen: hornby on local trust committee amend proposed bylaw number 166 cited as hornby island official

[1:54:45] Trustee Allen: community plan 2014 amendment number 1 2021 as follows section 4 sorry 6 objectives and policies

[1:54:54] Trustee Allen: for sustainable land use subsection 6.1 objectives and policies for development article 6.1.2

[1:55:01] Trustee Allen: Two, text is deleted in its entirety and replaced with, quote, a minimum lot size should be established within the land use bylaw regulations for a lot that may be subdivided pursuant to Section 514 of the Local Government Act subdivision to provide residence for a relative so as to uphold the objectives of the applicable designation in this plan, unquote.

[1:55:24] Trustee Fast: Thank you. Do I have a seconder? I'm not seeing a seconder there. Oh, there we go.

[1:55:35] Trustee Fast: Trustee Scott,

[1:55:36] Trustee Fast: what would you like to say?

[1:55:37] Trustee Scott: no i don't want to say anything i just want to listen to my learned elder no i'm the elder my

[1:55:45] Trustee Scott: learned partner and

[1:55:48] Trustee Allen: i i will have to i want to discuss i just want to say that from all years

[1:55:52] Trustee Allen: approving um subdivision for relatives when they said it was a relative it never happened just like

[1:55:57] Trustee Allen: okay

[1:55:57] Trustee Fast: thank you um so trustee

[1:56:03] Trustee Scott: scott you're not no no i'll second it thank

[1:56:06] Trustee Fast: you so now let's uh

[1:56:07] Trustee Fast: But that's great. Moved and seconded so we can discuss it. And any more discussion or questions for the planner? Okay, then I'm going to call the question. All those in favor? Two hands plus mine. That passes unanimously. Thank you very much. Go ahead, Alex.

[1:56:27] Trustee Allen: The Hormia Local Trust Committee. Oh, sorry.

[1:56:30] Trustee Fast: sorry

[1:56:30] Trustee Scott: go ahead am i sorry no no no no i i just want to ask maybe this isn't the time i i don't

[1:56:34] Trustee Scott: want to question this again but heather is what we've just done is that closing the door on the

[1:56:40] Trustee Scott: possibility of someone reading this the the way that it could create smaller than one hectare

[1:56:49] Trustee Scott: lots if there's okay all right good okay i saw you nod there's okay that's good good okay thank

[1:56:55] Trustee Scott: you i

[1:56:56] Trustee Allen: move that the hornby on local trust committee bylaw number 166 cited as hornby

[1:57:00] Trustee Allen: Island Official Community Plan 2014, Amendment Number 1, 2021, be read a second time as amended.

[1:57:07] Trustee Fast: Do I have a seconder? Thank you, Trustee Scott. Any more discussion? Call the question.

[1:57:16] Trustee Fast: All those in favour? One, two, three hands go up. Thank you. And that passes unanimously.

[1:57:25] Trustee Allen: That the Hornby Island Local Trust Committee By-law Number 167,

[1:57:27] Trustee Allen: cited as Hornby Island Land Use By-law 2014, Amendment Number 2021, be read a second time.

[1:57:32] Trustee Fast: amendment number one 2021 be read a second time do i have a seconder thank you trustee scott

[1:57:39] Trustee Fast: any more questions or discussion then i'll call the question all those in favor

[1:57:47] Trustee Fast: one two three hands go up that's great passes unanimously go ahead

[1:57:53] Trustee Allen: finally that the hornbeam

[1:57:55] Trustee Allen: local trust committee requests staff to schedule a community information meeting and a public

[1:58:00] Trustee Allen: hearing bylaw number 166 cited as hornbeam an official community plan 2014 amendment number

[1:58:07] Trustee Allen: 1, 2021, period.

[1:58:10] Trustee Fast: Do I have a seconder? Thank you, Trustee Scott. Any more questions or discussion?

[1:58:19] Trustee Fast: Then I'll call the question. All those in favor? One, two, and my hand goes up. That makes three.

[1:58:25] Trustee Fast: Thank you. That passes unanimously. Very good,

[1:58:28] Trustee Scott: everybody. One quick comment. Yeah. Teresa,

[1:58:32] Trustee Scott: Teresa, thanks for your good work. I'm sure it wasn't an easy one. Thank you.

[1:58:36] Voice 6: Thank you. And

[1:58:37] Voice 6: And so staff will come back for the October meeting

[1:58:41] Voice 6: for the community information meeting and public hearing

[1:58:44] Voice 6: so that we can potentially consider third reading.

[1:58:48] Voice 6: Good. Thank you.

[1:58:50] Trustee Fast: Wonderful.

[1:58:51] Trustee Fast: Okay, thank you, everybody.

[1:58:52] Trustee Fast: And now I see that it's noon.

[1:58:54] Trustee Fast: And according to our agenda,

[1:58:57] Trustee Fast: we were going to have a break around this time.

[1:59:01] Trustee Fast: So why don't we take a break now and come back at 1230?

[1:59:06] Trustee Fast: Sound good?

[1:59:07] Trustee Scott: And everyone, how much have we got left to do, do you think, time-wise?

[1:59:13] Trustee Fast: Well, we have quite a bit because there's a closed meeting after this

[1:59:18] Trustee Fast: where Lisa Wilcox is coming to talk to us

[1:59:21] Trustee Scott: in the closed meeting.

[1:59:22] Trustee Scott: Okay.

[1:59:23] Trustee Fast: Okay?

[1:59:24] Trustee Scott: Yeah, thanks.

[1:59:25] Trustee Fast: All right.

[1:59:25] Trustee Fast: So let's take half an hour for lunch, and that would be great.

[1:59:30] Trustee Fast: We'll come back at 1230.

[1:59:33] Trustee Fast: Okay.

[1:59:35] Trustee Fast: Thanks, everybody.

[2:30:31] Trustee Fast: Hi, Lisa. We're not in our closed meeting yet.

[2:30:35] Voice 2: Okay, but I'm just letting you know I'm here.

[2:30:37] Trustee Fast: Very good. Thank you for standing by. Just letting you know you don't have to join us quite yet.

[2:31:04] Trustee Fast: Okay, we're at 1231. And we're all back. I think. Hi, Catherine.

[2:31:11] Trustee Fast: Hello.

[2:31:13] Trustee Fast: And Alex and Grant are with us. And there's Heather. So we're ready to go.

[2:31:19] Trustee Fast: so um we're going to move on now to uh we'll reconvene our meeting after our uh half hour

[2:31:25] Trustee Fast: lunch break and we're on to 10.1 this is page 100 of our agenda and this is the email from uh

[2:31:31] Trustee Fast: tony law uh did anybody want to discuss anything about this or um um shall we just receive it

[2:31:38] Trustee Fast: for info go ahead trustee

[2:31:41] Voice 3: allen can't hear you

[2:31:53] Trustee Allen: there you go by now ridiculous isn't it um

[2:31:58] Trustee Allen: yeah i would like to explore this further um i'm not sure in what capacity i also was looking at

[2:32:06] Trustee Allen: i thought well our protocol agreement with kf and and we really haven't been doing much

[2:32:13] Trustee Allen: regarding what the things we're supposed to be doing that's really surprised me and um

[2:32:17] Trustee Allen: i'm just trying to think what how we can capture all this and uh whether i have a motion to

[2:32:24] Trustee Allen: put this on for our next meeting or something because you know it's obviously top of our

[2:32:27] Trustee Allen: mind so i would like to have us explore the cultural heritage policy and review our protocol

[2:32:35] Trustee Allen: agreement and uh with the kfn so i think there's i'm not sure where we go with that well

[2:32:42] Trustee Fast: we do have

[2:32:43] Trustee Fast: a closed meeting coming up and lisa will be joining us there she is she's standing by

[2:32:48] Trustee Fast: exactly

[2:32:49] Trustee Allen: i was wondering whether i could talk wait to that meeting instead yeah

[2:32:53] Trustee Fast: that's what it it's

[2:32:54] Trustee Fast: all about

[2:32:55] Trustee Scott: i don't but so well and i don't think it would hurt for people that are on now if there

[2:33:00] Trustee Scott: are hornby people to hear response to alex question and lisa could be part of that discussion

[2:33:07] Trustee Scott: is that possible yes

[2:33:09] Trustee Fast: i'm seeing lisa nodding that's great that she could be with join us early

[2:33:14] Trustee Fast: and um i think your your comments about the protocol agreement are fair enough i don't i'm

[2:33:21] Trustee Fast: I'm not familiar with it right off the top of my head, but I know COVID has put a stop to a lot of that.

[2:33:28] Trustee Fast: But I don't know, Lisa, do you wish to respond?

[2:33:35] Voice 2: Yes, thank you so much, Chair.

[2:33:38] Voice 2: I just saw the email just now, just before I came into the meeting.

[2:33:42] Voice 2: So I'd be happy to respond to Mr. Law.

[2:33:47] Voice 2: and also we are working on reviewing the and working directly with comox on their cultural

[2:33:57] Voice 2: heritage permitting and protocol agreement we will be talking both with the province about how

[2:34:04] Voice 2: to implement that and also reviewing that internally to ensure that we're working

[2:34:12] Voice 2: closely with them. So we have started and undertaken that work and I can provide you

[2:34:20] Voice 2: with more detailed updates as that work progresses. And we have established a good relationship with

[2:34:28] Voice 2: the staff people at Comox and are hoping to now with COVID restrictions relaxing to go and have

[2:34:40] Voice 2: a meetings hopefully face to face or by zoom it's been a difficult time for nations and they've been

[2:34:50] Voice 2: quite busy not only with the findings on residential school but also with things within

[2:34:57] Voice 2: their own community so we're just working to ensure that we're here and working cooperatively

[2:35:04] Voice 2: and advocating for the things that are a concern for them we'll also be engaging further

[2:35:10] Voice 2: on the policy statement amendments and that help hopefully will fit in so that as they review the

[2:35:17] Voice 2: section on cultural heritage we'll be able to work collaboratively with comox to ensure that what we

[2:35:24] Voice 2: have in the policy statement amendments is aligning with what they were hoping and just

[2:35:33] Voice 2: just noting that both myself and trustees

[2:35:37] Voice 2: participated in the intergovernmental sessions

[2:35:41] Voice 2: that Comox hosted on DRIPA

[2:35:44] Voice 2: and the implementation of DRIPA.

[2:35:46] Voice 2: So that was a really nice form

[2:35:49] Voice 2: of intergovernmental relationships

[2:35:51] Voice 2: with the local government and with the nation.

[2:35:55] Voice 2: So hopefully that helps.

[2:36:00] Trustee Fast: Go ahead, Trustee Allen.

[2:36:02] Trustee Allen: Yeah, thanks for that, Lisa.

[2:36:03] Trustee Allen: So I was just curious how many other,

[2:36:07] Trustee Allen: I know you haven't been,

[2:36:09] Trustee Allen: I'm not sure how many years you've been working to trust,

[2:36:11] Trustee Allen: but in terms of how many other committees,

[2:36:14] Trustee Allen: local trust committees have actually looked

[2:36:16] Trustee Allen: at their protocol agreement and reviewed it

[2:36:20] Trustee Allen: because I kind of feel it's kind of dated.

[2:36:23] Trustee Allen: There's a few things that, especially what's going on.

[2:36:26] Trustee Allen: I don't know.

[2:36:26] Trustee Allen: I feel that maybe we should all be looking at that.

[2:36:29] Trustee Allen: And I'm not sure whether you're getting any feeling

[2:36:32] Trustee Allen: about First Nations groups that want to have that,

[2:36:35] Trustee Allen: I know they've got a knife on what's going on right now, but whether that's come up as a project in terms of just reviewing what we have in our protocol agreement, whether they're relevant still, that's all.

[2:36:50] Voice 2: Yes, thank you so much for that question, Trustee Allen.

[2:36:54] Voice 2: And we do have a protocol agreement with LIAXN, and we do have a protocol agreement with SINEMA.

[2:37:01] Voice 2: And at this present time, we are looking to revitalize the protocol agreement with Sinema and our meeting on maybe every month and a half with Sinema, both from staffing at a staffing level and also at a government to government level.

[2:37:21] Voice 2: we are looking to revitalize the technical working groups that are outlined in the protocol agreement

[2:37:28] Voice 2: and maybe just adjust some of the language because the protocol agreements were from 2008

[2:37:34] Voice 2: but a lot of them those two particular agreements are still relevant and very

[2:37:42] Voice 2: important to the nations. So at this time I haven't reached out to create that same level of meetings with LIAXN, but we are having a meeting this month, which will include LIAXN and hopefully at that time we can start building that relationship again.

[2:38:04] Voice 2: during the covid period some staff did change at some of the nations and so uh we're uh creating

[2:38:14] Voice 2: new relationships with those new staff so hopefully that will continue but our relationship

[2:38:21] Voice 2: with sinema is really going well so so if there is a protocol agreement uh or motions that i can

[2:38:31] Voice 2: review that had to do with comox and hornby or with slam and then i'm happy to review those and

[2:38:39] Voice 2: ensure that we're working towards building that meaningful relationship thanks

[2:38:46] Trustee Allen: lisa is this

[2:38:47] Trustee Allen: something we have to formalize do or can i just send it to you or what's we have to do a formal

[2:38:54] Trustee Allen: motion on this for you to pursue looking at the protocol agreement with kfn

[2:39:00] Voice 2: um um the

[2:39:03] Voice 2: That's something that I would normally do part of our intergovernmental work and we are looking at that. So

[2:39:11] Voice 2: You probably already have an existing motion I can go back and look and if there isn't something there I could let you know and

[2:39:19] Voice 2: Provide that information back to the chair

[2:39:22] Trustee Allen: Thank you. I

[2:39:24] Trustee Fast: didn't even know

[2:39:24] Trustee Fast: That there was one but that's because I'm not as close to things over the years. Go ahead trustee Scott

[2:39:31] Trustee Scott: Yeah, thanks, Lisa. That would be very helpful if you could do that and get back to us. Very helpful, indeed. Thank you. Now, I have got a question from Hornby point of view. We constantly mention Comox First Nation, but as I understand it, there's actually five First Nations who have Aboriginal rights and interests over Hornby Island.

[2:39:56] Trustee Scott: Tlaman, Qualicum, and Pentlatch.

[2:39:58] Trustee Scott: And I've heard Seashell, but I don't know whether that's, I'm not sure.

[2:40:03] Trustee Scott: So I just wonder, and I know the Comox have a treaty agreement with the others

[2:40:09] Trustee Scott: that Hornby is going to be their core territory for treaty negotiations

[2:40:15] Trustee Scott: from Deep Bay to Little River, where the ferry is.

[2:40:19] Trustee Scott: But beyond that, I don't know that there's any agreement, actually.

[2:40:22] Trustee Scott: So I kind of wonder why we focus pretty much solely on Comox when there's these other four.

[2:40:30] Trustee Scott: I'm not saying we shouldn't be focusing on Comox, but I just wonder where it leaves the others.

[2:40:36] Voice 2: Yeah, thank you for that question, Trustee Scott.

[2:40:39] Voice 2: We do focus on the other nations as well.

[2:40:44] Voice 2: And it might just be me focusing on the nations that I've had the most recent meetings with.

[2:40:50] Voice 2: But we have spoken and reached out to SLIAM, and they also participated in the policy statement amendment process and worked quite closely with us on their concerns.

[2:41:04] Voice 2: Some nations have let us know that they might be only interested in marine concerns and the rights in relation to their treaty in the marine area versus actual applications and land use decisions.

[2:41:21] Voice 2: And then other nations have informed us that they're concerned or want to be working collaboratively with us on land use decision making.

[2:41:31] Voice 2: So, in that sense, we are guided by how they would like to engage and but we are always ensuring that we're forwarding all of those different items and applications to them.

[2:41:45] Voice 2: Whether it's just Comox or that we've might have had a recent meeting with, or we might be engaging with them about this particular cultural heritage permit system.

[2:41:58] Voice 2: but if Sliamon or Sechelt came forward we would also engage with them on a similar permitting and

[2:42:05] Voice 2: cultural heritage concern.

[2:42:08] Trustee Scott: So then Lisa that means whenever we get an application for anything

[2:42:17] Trustee Scott: happening on Hornby we shouldn't be just referring it to I mean the staff shouldn't be just referring

[2:42:23] Trustee Scott: referring it to Comox it should go to these other four or five nations as well as not solely Comox

[2:42:29] Trustee Scott: is that true yeah

[2:42:32] Voice 2: so we we do not just send to Comox we do when we're sending out a formal uh

[2:42:38] Voice 2: referral process or working on a particular initiative we do send that to all the nations

[2:42:45] Voice 2: that have expressed uh rights and title and have treaty and territorial areas that encompass the

[2:42:52] Voice 2: island so um but we may have more early and meaningful engagement with particular nations

[2:42:59] Voice 2: that have expressed that it's their core territory and that they are concerned about

[2:43:06] Voice 2: land use decisions on that particular territorial area or island other nations may be more interested

[2:43:13] Voice 2: in the marine as i mentioned so but each nation does receive all of the information that the

[2:43:20] Voice 2: islands trust is working on if it's a bylaw ocp policy statement amendment and if it's something

[2:43:28] Voice 2: that we've had discussions with them where they've noted that they have a particular concern in a

[2:43:33] Voice 2: particular area we would forward that to them even if we didn't have a particular um requirement to

[2:43:43] Voice 2: do it under the law we would simply do that as part of our relationship building and as part of

[2:43:49] Voice 2: of our obligation or not our obligation,

[2:43:52] Voice 2: but our commitment to UNDRIP.

[2:43:56] Trustee Scott: Well, I guess a bit of follow-up then,

[2:44:02] Trustee Scott: at our level, at the local trust committee level,

[2:44:05] Trustee Scott: I understand that you were talking about it

[2:44:07] Trustee Scott: kind of more from the policy level,

[2:44:09] Trustee Scott: the bigger picture level.

[2:44:12] Trustee Scott: I'm just wondering when we get

[2:44:14] Trustee Scott: a development permit application

[2:44:16] Trustee Scott: or a temporary use permit application,

[2:44:19] Trustee Scott: heather i guess the question for you more are we i know we forward them now to comox but do we also

[2:44:24] Trustee Scott: forward them to the other ones who have it who have one way or another expressed an overlap

[2:44:31] Trustee Scott: interest in on hornby we

[2:44:36] Voice 9: haven't at this point um uh it's just that the comox have specifically

[2:44:42] Voice 9: specifically asked us to do that um but as lisa said it is a matter of course for bylaw

[2:44:50] Voice 9: amendments and that sort of thing um yeah at this point we don't i mean there there are resource

[2:44:58] Voice 9: considerations as well just you know our processes and how long they take and

[2:45:02] Voice 9: how many staff how much staff time we have as well

[2:45:06] Trustee Scott: i'm just worried that we don't get caught

[2:45:09] Trustee Scott: in the Batch situation

[2:45:11] Trustee Scott: with one of the other First Nations, that's all.

[2:45:13] Trustee Scott: They're all, you know, I mean, Hornby,

[2:45:16] Trustee Scott: I don't know the answer to this at all,

[2:45:18] Trustee Scott: but I can imagine if Slam and Talam

[2:45:22] Trustee Scott: and people came over here,

[2:45:23] Trustee Scott: they might come to Whaling Station Bay,

[2:45:26] Trustee Scott: which is over on their side of Hornby,

[2:45:29] Trustee Scott: and maybe Qualicum would come to Tribune.

[2:45:31] Trustee Scott: I don't know.

[2:45:32] Trustee Scott: Maybe Comox came.

[2:45:35] Trustee Scott: It's the whole thing's so complicated.

[2:45:37] Trustee Scott: I just wonder whether we're going to be missing somebody

[2:45:40] Trustee Scott: somebody because um somewhere and it's um because it was a really really uncomfortable painful

[2:45:47] Trustee Scott: position what happened with the thatch and I I don't mean just personally but I'm which it was

[2:45:55] Trustee Scott: I mean from the trust and everybody else Hornby people's point of view anyway I'll leave it there

[2:46:01] Trustee Scott: but that's my concern Lisa Heather

[2:46:04] Voice 14: yeah and

[2:46:07] Voice 2: actually the thatch is a good example where

[2:46:09] Voice 2: we would reach out and provide the information um to all the nations that have concerns so um

[2:46:20] Voice 2: especially uh when it gets to a stage where um there's ancestral loved ones that are found

[2:46:28] Voice 2: so but i don't think that went

[2:46:31] Trustee Scott: out oh

[2:46:33] Voice 2: um i can follow up and and see i believe

[2:46:37] Voice 2: it it may have gone out so no

[2:46:40] Trustee Scott: at least so that's exactly a very good example because i don't think

[2:46:43] Trustee Scott: the information did go to the other floor i think it only went to comox lisa that's my understanding

[2:46:49] Trustee Scott: and whether the arc branch sent it out i don't think the arc branch did either that went to the

[2:46:53] Trustee Scott: nanwalkalist treaty group and supposedly back to comox which in fact we found out didn't work very

[2:47:01] Trustee Scott: very well anyway

[2:47:03] Voice 2: I can follow up on that to actually um find out so that we can ensure

[2:47:08] Voice 2: we're doing best practices in and uh and alleviating those concerns so okay thanks

[2:47:16] Trustee Scott: Heather

[2:47:18] Voice 7: are you all right with that okay okay

[2:47:21] Trustee Scott: thank

[2:47:22] Trustee Fast: you trustee Allen I

[2:47:24] Trustee Allen: seem to have a theme

[2:47:25] Trustee Allen: going on here um regarding engagement and notification and um you know there was uh

[2:47:32] Trustee Allen: Hegas Rampal, the chief of KOMOT's First Nations,

[2:47:37] Trustee Allen: said when she got referrals right in the middle of COVID

[2:47:40] Trustee Allen: and regarding the thatch application.

[2:47:43] Trustee Allen: And I just feel if we don't get a response right away,

[2:47:47] Trustee Allen: then we should pick up our phone and say, did you get that?

[2:47:49] Trustee Allen: And we haven't heard from you or extend the time or something.

[2:47:51] Trustee Allen: And I'm feeling this about everything, engagement to people next door

[2:47:55] Trustee Allen: who live regarding the application locally here.

[2:47:59] Trustee Allen: So I really feel we've got to work a little bit harder

[2:48:01] Trustee Allen: And I don't know if it's an actual law in terms of the length of time we allow people to respond, but I don't think it's either long enough or we're not putting in all these other scenarios that are, you know, it's not just opening up your email and reading it right away and things.

[2:48:19] Trustee Allen: it's this is a huge task i mean it's it's in a giant pile their inbox and i just want to avoid

[2:48:26] Trustee Allen: what we had and uh whether you have any suggestions or whether whether we you know why can't we just

[2:48:31] Trustee Allen: pick up the phone and say hey we haven't heard from you because that silence does not necessarily

[2:48:35] Trustee Allen: mean agreement as i said

[2:48:38] Voice 2: lisa yeah thank you very much for that um question trustee allen um

[2:48:44] Voice 2: in regards to this particular application in the thatch and any other ones where we have concerns

[2:48:50] Voice 2: concerns in regards to ancestral loved ones or sacred or cultural sites.

[2:48:55] Voice 2: The staff is very, very thorough in

[2:48:58] Voice 2: following up and also creating multiple avenues of contact.

[2:49:03] Voice 2: So if we have not heard from the nation, we also,

[2:49:07] Voice 2: especially in the case on Hornby, we followed up with the archaeology branch

[2:49:12] Voice 2: to express the concerns and forward those to them to ensure that they were aware

[2:49:18] Voice 2: that if the nations had not responded that there were concerns in regards to cultural heritage and

[2:49:25] Voice 2: ancestral loved ones so staff did follow up multiple times and then did create that connection

[2:49:33] Voice 2: so the we will obviously be talking with comox and working with them to make sure that we're

[2:49:43] Voice 2: We're doing things that are helpful and help them with capacity, both for ourselves and for them and are efficient.

[2:49:51] Voice 2: And we're committed to doing that moving forward.

[2:49:56] Voice 2: But staff were very careful and diligent because they understood the importance of the site and the concerns that might arise.

[2:50:04] Trustee Allen: I just don't understand why we have to go through the archive.

[2:50:07] Trustee Allen: Why do we have another third party to go through?

[2:50:09] Trustee Allen: Why can't we just go directly to Comox First Nations?

[2:50:12] Trustee Allen: I just don't get that

[2:50:13] Voice 2: we need

[2:50:14] Trustee Allen: another layer of government yeah

[2:50:17] Voice 2: so we that's a

[2:50:18] Trustee Allen: very big question

[2:50:19] Trustee Allen: we

[2:50:20] Voice 2: actually did both so I'm just mentioning that if we don't hear from the First Nation we also

[2:50:25] Voice 2: follow up with the Ark Ranch because

[2:50:29] Trustee Allen: I just felt that Chief Rample felt maybe we didn't right and

[2:50:32] Trustee Allen: so I just want to find out why we didn't do it properly she felt it she wasn't um what's the

[2:50:40] Trustee Allen: the word i'm really tired sorry words in

[2:50:43] Trustee Allen: time sorry what informed

[2:50:46] Trustee Scott: yeah yeah

[2:50:48] Voice 7: it's more than

[2:50:49] Trustee Scott: informed informed is only like the thin edge of the wedge it's informed effectively consulted

[2:50:56] Trustee Scott: and where necessary accommodated so it's not that's part of the problem consent yeah so

[2:51:06] Voice 2: So staff do their utmost and do the best they can

[2:51:10] Voice 2: and had done a very thorough and extensive job

[2:51:17] Voice 2: in relation to that particular application.

[2:51:21] Voice 2: And it's an unfortunate situation

[2:51:24] Voice 2: that we have since that time

[2:51:28] Voice 2: talks directly with Chief Rempel

[2:51:32] Voice 2: and both Chair Luckham and myself

[2:51:35] Voice 2: self and Russ Hotz and Peller talked directly with Chief Rempel and um since then they are

[2:51:42] Voice 2: pleased and happy with how we're moving forward uh together so so there's a number of contributing

[2:51:48] Voice 2: factors to what happened during that particular time including COVID and um but all I can say is

[2:51:57] Voice 2: that our staff worked very very hard and did a really um the best possible job that they could

[2:52:08] Voice 2: in relation to that application in trying to create notification directly to the nation and

[2:52:14] Voice 2: to the art branch by

[2:52:18] Trustee Fast: the way for anybody watching russ hotson peller is the ca old chief administrative

[2:52:23] Trustee Fast: administrative officer of Islands Trust.

[2:52:27] Trustee Fast: And I'm just delighted to hear all this concern

[2:52:33] Trustee Fast: for First Nations and our relationship

[2:52:35] Trustee Fast: in working with them, that's great.

[2:52:38] Trustee Fast: Any more discussion about 10.1 on our agenda?

[2:52:44] Trustee Fast: Because we've got a few other items

[2:52:46] Trustee Fast: and then we'll get into the closed meeting.

[2:52:48] Trustee Allen: Thank you, Lisa.

[2:52:49] Trustee Fast: Thanks.

[2:52:51] Trustee Fast: Okay, good.

[2:52:52] Trustee Fast: Good, thanks for the discussion and for joining us, Lisa.

[2:52:56] Trustee Fast: Okay, we're gonna run down the list here.

[2:53:00] Trustee Fast: Page 101 is where 12.1,

[2:53:03] Trustee Fast: the Trust Conservancy Report begins.

[2:53:06] Trustee Fast: So this is just as a member of the,

[2:53:09] Trustee Fast: as actually vice chair of the Islands Trust Conservancy,

[2:53:14] Trustee Fast: which basically means I speak for Kate Louise

[2:53:17] Trustee Fast: when her internet cuts out in meetings.

[2:53:20] Trustee Fast: She's very effective chair.

[2:53:22] Trustee Fast: We have been changing our reports to make them a little more readable and hopefully more relevant.

[2:53:28] Trustee Fast: And there's another issue of the Heron coming out soon.

[2:53:32] Trustee Fast: So I'll be including those in the agendas as well coming up.

[2:53:40] Trustee Fast: I've got to find my page numbers.

[2:53:41] Trustee Fast: Whoops, I skipped it.

[2:53:44] Trustee Fast: Any questions about this?

[2:53:46] Trustee Fast: this I didn't see anything specifically relevant to Hornby there except I will add because this was

[2:53:53] Trustee Fast: from May 25th this report is it talks about our co-op student but we also have just brought on

[2:54:01] Trustee Fast: board our species at risk program coordinator and started like yesterday so stay tuned yes go ahead

[2:54:12] Trustee Fast: head grant uh sorry alex no

[2:54:14] Trustee Allen: i just want to say the presentation by the fundraising specialist

[2:54:17] Trustee Allen: carla funk was really good about philanthropy and donating and um i i want to share that with the

[2:54:24] Trustee Allen: community in some way i was just trying to paraphrase it and maybe just a report or something

[2:54:29] Trustee Allen: because it was really for some reason it just really inspired me to donate and i'm not much

[2:54:34] Trustee Allen: of a donator because i don't have much money but yeah it was a very good presentation so i just

[2:54:38] Trustee Allen: thank you

[2:54:39] Trustee Fast: yeah that that our um um june trust council meeting we we had a um um a session

[2:54:46] Trustee Fast: on creating a cultural philosophy i think is what it was called and um so anybody can watch that on

[2:54:52] Trustee Fast: video it's the whole presentation is there but i'm sure you can contact carla uh i should know this

[2:54:58] Trustee Fast: i think it may have been sent around by email or something anyway just drop an

[2:55:02] Trustee Fast: email to carla

[2:55:03] Trustee Fast: Carla and Carla Funk and ask her for a copy of the presentation or some what materials might

[2:55:10] Trustee Fast: be available because I don't think very many people know that Islands Trust you know taxpayers

[2:55:18] Trustee Fast: dollars are not used really they're used to pay staff but not to pay for land acquisition that

[2:55:25] Trustee Fast: comes through donations and different kinds of ways of acquiring land not taxpayer dollars and

[2:55:32] Trustee Fast: And so there's some good info there about all the funds, even small amounts of, you

[2:55:41] Trustee Fast: know, 20 bucks can make a difference when it adds up into the opportunities fund.

[2:55:45] Trustee Fast: And that's like little Kickstarter funds, you know, four or five thousand dollars that

[2:55:49] Trustee Fast: would go to a local island conservancy and help get a big project off the ground by paying

[2:55:54] Trustee Fast: for the survey or some kind of report.

[2:55:58] Trustee Fast: And so thank you for the opportunity to spout off a little bit about such a such a great

[2:56:03] Trustee Fast: the good work of the islands trust conservancy nature reserves and conservation covenants

[2:56:09] Trustee Fast: including um the the uh naptep which is the tax exemption program for people who have a lot of

[2:56:16] Trustee Fast: nature and not a lot of money to pay property taxes that's an option to look into and only

[2:56:22] Trustee Fast: available in the islands trust area um can we move on before i talk too much okay thank you

[2:56:31] Trustee Fast: and uh 12.2 applications report this is where a page 103 any questions for the um regional planning

[2:56:39] Trustee Fast: manager trustee allen um

[2:56:43] Trustee Allen: we'll just the first one we just discussed the carport that'll just

[2:56:46] Trustee Allen: be removed i'm assuming off the list there because we've just dealt with it is that how it works yeah

[2:56:51] Trustee Allen: okay and then i'll just repeat the question that granted asked regarding i'm curious about the

[2:56:57] Trustee Allen: site visit to brad's dad's land and and also that information i received from a neighbor and a

[2:57:04] Trustee Allen: historical background i was under the impression that it is going to be received it should be part

[2:57:09] Trustee Allen: of the the whole application because it's giving providing historical information and i think i

[2:57:16] Trustee Allen: thought jame jamie said it's not part of the application so could you explain that or can it

[2:57:22] Trustee Allen: to be here yeah

[2:57:23] Voice 9: um uh i got a summary from jamie on that letter just that the the letter didn't

[2:57:33] Voice 9: seem to be relevant to this particular application as it's as we're dealing with it um and she could

[2:57:40] Voice 9: probably explain that a little bit more um she knows more of the ins and outs than i do um there

[2:57:46] Voice 9: is there was a site visit she did go to the to the site um but it wasn't done in enough time to get

[2:57:53] Voice 9: the agenda out so she's anticipating having a staff report at your next meeting and she'll be

[2:58:00] Voice 9: able to report back to you on the site visit and um and if you'd like some explanation about the

[2:58:06] Voice 9: the letter she could probably include information about that too well

[2:58:10] Trustee Allen: i i actually think that all

[2:58:12] Trustee Allen: that information is relevant to our decision making and so i i ask that it will be part of

[2:58:18] Trustee Allen: the planner's report because it's giving why it was you know it's giving i'm sure grant can agree

[2:58:24] Trustee Allen: i don't know if you had a chance to look at that grant but uh you know it's why they got this weird

[2:58:29] Trustee Allen: little deal where they could be commercial for a bit and they started with 26 sites now it's

[2:58:34] Trustee Allen: morphed into 50 over 50. so i think that's all important in terms of making decision and also

[2:58:39] Trustee Allen: so particularly chair fast to know about it so i would like that to be part of the application

[2:58:46] Trustee Allen: okay

[2:58:46] Voice 9: and we will make that happen i mean as you're as you're talking about it sort of jogging my mind

[2:58:52] Voice 9: that that i think i think some of the rationale for not including it was that um everything going

[2:59:00] Voice 9: forward you know um whatever is on the property now whatever is allowed in the future is going

[2:59:08] Voice 9: going to be determined by this application.

[2:59:11] Voice 9: So whatever may have happened in the past,

[2:59:14] Voice 9: this is a brand new application for uses.

[2:59:18] Voice 9: And so I think that's part of the rationale

[2:59:22] Voice 9: for why it has to be.

[2:59:25] Trustee Allen: Okay, Grant, I'll let Grant talk about it.

[2:59:27] Voice 9: Go ahead, Grant.

[2:59:28] Trustee Scott: Yeah, thank you.

[2:59:29] Trustee Scott: Yeah, I completely support Alex on this, Heather.

[2:59:32] Trustee Scott: It's, the history of this is just all over

[2:59:35] Trustee Scott: and it definitely affects where we are today

[2:59:38] Trustee Scott: and how we go forward with it so i i think it's just good information to have on there all right

[2:59:44] Trustee Fast: thank you um any more questions for the

[2:59:48] Trustee Fast: planner on the applications go ahead alex um

[2:59:52] Trustee Allen: the one on page 104 or the scp 2021.1 stead

[3:00:00] Trustee Allen: N-R-U, what's N-A-R-U stand for?

[3:00:06] Trustee Allen: N-R-U, application approved by ALC?

[3:00:10] Trustee Allen: I don't know.

[3:00:12] Trustee Allen: Alex, where are you?

[3:00:13] Trustee Allen: I don't know.

[3:00:14] Trustee Fast: Sharon and

[3:00:14] Trustee Allen: Richard Steads on the top of the citing and use program.

[3:00:19] Voice 7: Top

[3:00:19] Trustee Fast: of page 104.

[3:00:20] Trustee Fast: Yeah.

[3:00:21] Voice 7: I can't read the page.

[3:00:22] Voice 7: The page numbers are all.

[3:00:23] Voice 7: I know.

[3:00:24] Trustee Allen: Yeah.

[3:00:26] Trustee Scott: Okay.

[3:00:27] Trustee Allen: So what does N-A-R-U stand for?

[3:00:30] Trustee Allen: and also i'd have a question about the application as well the

[3:00:35] Trustee Fast: status date 06 july 2021 naru

[3:00:39] Trustee Fast: application approved by alc awaiting updated site plan

[3:00:42] Trustee Allen: naru means i think

[3:00:47] Voice 9: that it means um

[3:00:50] Voice 9: no i'm not going to guess at it i'm not sure i um i i will have to make sure that we've not put

[3:00:57] Voice 9: but acronyms into our status updates.

[3:01:00] Trustee Allen: I'm still trying to get all the other acronyms memorized.

[3:01:02] Voice 9: I know, right?

[3:01:03] Trustee Allen: So they got approved because that was the manufactured home

[3:01:09] Trustee Allen: versus a real home.

[3:01:11] Trustee Allen: So I'm assuming that the AALC has approved them being able to build a house

[3:01:18] Trustee Allen: as opposed to manufactured,

[3:01:20] Trustee Allen: considering their complications of getting a manufactured home onto their

[3:01:24] Trustee Allen: property.

[3:01:24] Trustee Allen: Is that correct?

[3:01:25] Voice 9: I don't know.

[3:01:27] Voice 9: know i don't know the details of it but i can you know

[3:01:29] Voice 9: i can find

[3:01:30] Trustee Allen: out it's not allowed to go on

[3:01:31] Trustee Allen: holiday in the south

[3:01:32] Voice 9: i know that's what

[3:01:32] Trustee Allen: i mean okay bad boy okay yeah because it actually because

[3:01:37] Trustee Allen: this is important because it's it's yeah it because i might be putting a motion out to trust

[3:01:42] Trustee Allen: council about something that relates to this and if if this is approved to not regard then i might

[3:01:46] Trustee Allen: change it entirely so and um then regarding temporary industrial use permit jeremy pain

[3:01:55] Trustee Allen: HOTUP 2020.2107, if you can read it, and this was brought up by Wendy Burton earlier, that,

[3:02:10] Trustee Allen: so he's got an SUP and he's got a TUP, but the TUP, well, anyway, Viha did not, he's not being

[3:02:20] Trustee Allen: allowed, basically, rejected, but, so he's not doing his smoker, but occasionally he has little

[3:02:27] Trustee Allen: private parties where he operates a smoker and now he's selling fish four or five days a week

[3:02:34] Trustee Allen: fresh fish and canned so does he not have to apply for another permit or i'm just confused

[3:02:40] Trustee Allen: with this he's can you tell me about that

[3:02:43] Voice 9: yeah um he um so when jamie did a site visit to the island

[3:02:50] Voice 9: and she also went by this property and talked to the owner.

[3:02:55] Voice 9: The last that I heard from her, the VHA permit was still pending.

[3:02:59] Voice 9: And as far as she understood it, or she explained it to me,

[3:03:04] Voice 9: the temporary use permit that is pending, you know,

[3:03:08] Voice 9: hasn't officially been issued until he gets his VHA permit.

[3:03:13] Voice 9: But that, the temporary use permit still applies to fish.

[3:03:19] Voice 9: fish um the food truck whatever he is so it's just that the smoker has been taken out of it

[3:03:25] Voice 9: um and again we the last we heard the vhop permit was was pending we hadn't heard that it was

[3:03:31] Voice 9: denied we haven't heard that yeah

[3:03:34] Trustee Allen: it was denied um

[3:03:38] Trustee Scott: grant if if he doesn't have a permit yet how

[3:03:43] Trustee Scott: can he be selling fish there he

[3:03:46] Voice 9: shouldn't be he shouldn't be if he's because the permit has not

[3:03:50] Voice 9: officially been issued and it's for a

[3:03:55] Trustee Allen: totally different sorry yeah yeah i just

[3:04:00] Trustee Scott: find it totally

[3:04:00] Trustee Scott: confusing i mean the whole smoker thing is there the yeah yeah

[3:04:08] Voice 9: the the bylaw so daniel schneider

[3:04:11] Voice 9: our bylaw enforcement officer went with jamie um to the site and um and so he's aware of the issue

[3:04:17] Voice 9: um i'm i'm suspecting that if um the vhop permit is not if we get confirmation the vhop permit

[3:04:25] Voice 9: that hasn't been issued yet and then bylaw will likely take action thank

[3:04:36] Trustee Fast: you any more questions

[3:04:38] Trustee Fast: for the regional planning manager okay then uh let's move are you guys satisfied i'm seeing some

[3:04:51] Trustee Fast: sighs and stuff no

[3:04:54] Trustee Allen: sigh but i'm tired no

[3:04:57] Trustee Fast: i just think

[3:04:57] Trustee Allen: i can bring

[3:04:58] Trustee Allen: up i will bring up that the

[3:05:00] Trustee Allen: bylaw enforcement is not happening with all these things on our island and it's really frustrating

[3:05:05] Trustee Allen: and then I hear that, okay, he's on it.

[3:05:08] Trustee Allen: Well, how long is that going to be?

[3:05:09] Trustee Allen: And I'm getting so many complaints from so many people

[3:05:12] Trustee Allen: regarding bylaws complaints like eons, years ago.

[3:05:16] Trustee Allen: So I just want to know how long this is.

[3:05:19] Trustee Allen: It's just putting out once again

[3:05:21] Trustee Allen: that Islands Trust is not doing anything

[3:05:22] Trustee Allen: and you can just set up anything you want and do it.

[3:05:25] Trustee Allen: And so I just hope he's going to get on it soon.

[3:05:28] Trustee Allen: That's all.

[3:05:29] Trustee Allen: Sorry.

[3:05:30] Trustee Fast: I think there's COVID things.

[3:05:32] Trustee Fast: Do you have anything to add?

[3:05:36] Trustee Fast: regional planning manager i don't okay thank you

[3:05:40] Voice 7: what what i thought yeah

[3:05:42] Trustee Scott: i mean i get the same

[3:05:44] Trustee Scott: thing alex gets and i say to people there's a process you you have to inform if there's two

[3:05:55] Trustee Scott: and you

[3:05:56] Trustee Fast: have to make it complaint is that what you mean you

[3:05:58] Trustee Scott: got it yeah yeah i mean

[3:05:59] Trustee Scott: complaining to alex and i i always i tell people you can complain to alex and i but i don't want

[3:06:04] Trustee Scott: want to be overly blunt, but that's a waste of time. I don't say that, but I say you have to

[3:06:09] Trustee Scott: formally go through the process of informing. If you want to get a bylaw inspection and kick into

[3:06:17] Trustee Scott: that process, you have to go through that process. And Alex and I can't do that for you, because we

[3:06:24] Trustee Scott: got to judge on that at the end of the day. And once I say that to people, they get it. But

[3:06:29] Trustee Scott: But that's a lot of what's going on.

[3:06:31] Trustee Scott: And again, I think the answer is, as Alex is getting to, I think it's just people.

[3:06:37] Trustee Scott: Again, it's us not informing the folks on the island just exactly what the trust does

[3:06:42] Trustee Scott: and what the process is to deal with it.

[3:06:44] Trustee Scott: And I, you know, I think where we're going with the First Nations issues is going to

[3:06:53] Trustee Scott: be huge because there are burial grounds, I know, all the way around this island.

[3:06:57] Trustee Scott: there's people have been coming here forever there's beaches there's middens there's everything

[3:07:02] Trustee Scott: else so there's there's a lot of concerns out there and people are saying what am i supposed

[3:07:08] Trustee Scott: to do now that the fact what do i do if i put an application what do i do about first nations and

[3:07:12] Trustee Scott: they really don't know well

[3:07:14] Trustee Fast: i think so if

[3:07:15] Trustee Fast: you recall we did um approve funding as trust council

[3:07:19] Trustee Fast: council for bylaw education kind of project. And so I think that's still coming. With COVID,

[3:07:29] Trustee Fast: it's been hard to do the hiring and everything quickly. And then with the trust policy statement,

[3:07:37] Trustee Fast: sort of expanding, suddenly, some of these things get out of whack. But I think that you're,

[3:07:43] Trustee Fast: you're right, Trustee Scott, the first thing is people have to make a formal complaint.

[3:07:47] Trustee Fast: and um uh that's something that once people think about it they don't want to but well

[3:07:55] Trustee Scott: it's more i

[3:07:56] Trustee Scott: think it's more suelen i think it's more they just don't know how to do it they don't understand how

[3:08:00] Trustee Scott: to you know there's hope and yeah yeah

[3:08:05] Trustee Fast: okay thank you trustee allen yeah

[3:08:08] Trustee Allen: i didn't know

[3:08:09] Trustee Allen: heather i don't wasn't disrespectful i hope you didn't take that as disrespectful just

[3:08:14] Trustee Allen: just passionate just like grant um yeah and i get people all the time and that's the thing that

[3:08:20] Trustee Allen: they want us to do the complaints and you say we got to do it and then they say no i can't do it

[3:08:24] Trustee Allen: because they'll know it's me and so it's it's an interesting predicament there you go well

[3:08:34] Trustee Fast: clarity always helps in this discussion might help some people too so that's great thank you

[3:08:38] Trustee Fast: very much for bringing that up any more questions about the applications hearing none then let's

[3:08:45] Trustee Fast: move on check mark beside the applications and we're down to the trustee expense report page 109

[3:08:52] Trustee Fast: any uh questions or comments um on this we

[3:08:59] Trustee Allen: had warnings about sorry we had warnings about the

[3:09:02] Trustee Allen: amount of money going into the apc meetings um i'm not sure what other apc how many times they

[3:09:09] Trustee Allen: meet up in issues in other islands but are we doing okay are we are we going getting too close

[3:09:15] Trustee Allen: to some maximum or something or is it all okay well

[3:09:20] Voice 9: you've exceeded what you've indicated is

[3:09:22] Voice 9: your line item apc budget um what i've been frequently told is that what matters is the

[3:09:29] Voice 9: total amount in the ltc budget and if and if you don't go over that then the figures can kind of

[3:09:35] Voice 9: move from one line to another without too much problem and right now it appears that you're

[3:09:40] Voice 9: within your budget okay

[3:09:42] Trustee Allen: yeah because i mean okay thank you okay

[3:09:45] Trustee Fast: good question any other questions

[3:09:49] Trustee Fast: okay let's move on um there's our oh sorry go ahead grant uh

[3:09:57] Trustee Scott: heather i i left you with uh

[3:09:59] Trustee Scott: you were going to clarify something for us and i can't remember camera remember now where we're

[3:10:04] Trustee Scott: going to do that oh

[3:10:06] Trustee Fast: we're doing going to do that down in 13.2 okay

[3:10:10] Voice 7: okay um yeah

[3:10:13] Voice 7: the motion here

[3:10:15] Trustee Fast: yeah adopted policies and standing resolutions that's just more for reference unless you want

[3:10:20] Trustee Allen: to bring

[3:10:20] Trustee Fast: something up go ahead the

[3:10:22] Trustee Allen: date is still wrong the date on um oh it's still 2018 it should

[3:10:27] Trustee Allen: should be 2021.

[3:10:29] Voice 9: And I have an explanation this time. Oh, really? Okay.

[3:10:32] Voice 9: I thought

[3:10:35] Trustee Allen: Heather's

[3:10:36] Trustee Allen: playing with me now. She's testing me. I saw it. All right.

[3:10:41] Voice 9: The explanation is this, is that when

[3:10:43] Voice 9: a motion is made and it's got a date in it, the motion stands as a motion. You're not actually

[3:10:53] Voice 9: amending the motion. You essentially have the original motion, which has the original date.

[3:10:58] Voice 9: And then you make a motion that has a date in it that is the new date, but you don't actually go

[3:11:04] Voice 9: back and change the original motion, if that makes any sense. And so there is notations in

[3:11:11] Voice 9: that document that explain that that has been extended. And we have note of that. We know that

[3:11:18] Voice 9: it's extended. It's just convoluted in the way that the form is filled out and the way that we

[3:11:22] Voice 9: track motions okay

[3:11:25] Trustee Allen: again as soon as you said it i suddenly got it because right afterwards

[3:11:27] Trustee Allen: or when the housing project is complete or whichever is sooner okay yes maybe i'm waking

[3:11:32] Trustee Allen: up okay and then um and that's the same with the other one down below okay that's good

[3:11:38] Trustee Allen: so no questions thank you

[3:11:40] Trustee Fast: okay great

[3:11:41] Trustee Allen: you're

[3:11:42] Trustee Fast: okay trustee scott yeah okay

[3:11:46] Trustee Fast: good so put a check mark

[3:11:47] Trustee Fast: beside that uh local trust committee web page i just always have this here thinking now we've got

[3:11:54] Trustee Fast: the new website and uh i don't know if you've had a look at it or whether what you think should we

[3:11:59] Trustee Fast: do something um or should we i mean i never get involved in these i'm just want to have a place

[3:12:05] Trustee Fast: on the agenda where we could talk about it together go ahead trustee allen well i noticed

[3:12:09] Trustee Allen: when i was when you click on hornby island and then you get the map of hornby island it says

[3:12:12] Trustee Allen: hornby island local trust area and then it says toba and norris rocks toba and they're not on

[3:12:19] Trustee Allen: the and i think they should be on that map they're not on the map those two little islands and i

[3:12:23] Trustee Allen: think that's interesting because it's part of the local trust area so i'd like to see uh those two

[3:12:29] Trustee Allen: islands put there because they are indicated with

[3:12:33] Trustee Fast: what are they called toba and

[3:12:35] Voice 7: norris rocks

[3:12:36] Trustee Fast: norris

[3:12:37] Voice 7: rocks not cold but toby toby excuse me thank you

[3:12:42] Voice 7: i'm stuck in that inlet

[3:12:47] Trustee Fast: okay thank you and um um maybe uh i'll just uh suggest to take a look at i think there's a little

[3:12:56] Trustee Fast: trustees corner part of the um uh hornby web page and uh think about whether we want to put

[3:13:05] Trustee Fast: something in there at some point or what we might use it for if we do if you do you know maybe some

[3:13:12] Trustee Fast: of the columns and things that i gather you write uh could be posted in there some island ltcs do

[3:13:20] Trustee Fast: that denman for example laura puts all all of her uh grapevine things i believe end up in there

[3:13:29] Trustee Fast: because we've got this theme of communications um and notification and that kind of thing uh

[3:13:36] Trustee Fast: and information about bylaw complaints something to think about is that that little trustees corner

[3:13:45] Trustee Fast: is a resource that you may find useful or not i don't know but let's talk about it at another

[3:13:51] Trustee Fast: meeting or do you want to say something alex yeah

[3:13:54] Trustee Allen: just curious whether um claire or whoever has a

[3:13:57] Trustee Allen: numbers of like how many people from hornbeyond go on the site and look at hornbeyond do we have

[3:14:04] Trustee Allen: that in terms of hits or is it just generally how many you probably can't answer that but

[3:14:09] Trustee Allen: talk to claire or somebody about that because you know and then you'll find out how useful it

[3:14:14] Trustee Allen: is as a communication tool or not whether people go to the website or do they word of mouth funny

[3:14:21] Trustee Allen: well that's a great

[3:14:22] Trustee Fast: question and i believe that um with the now we've changed over to the new website

[3:14:28] Trustee Fast: site um there will be a period of adjustment as people find it um as people you learn to use it

[3:14:36] Trustee Fast: as uh uh people discover new parts of it like the protected areas mapping and um

[3:14:43] Trustee Fast: uh so i think that's all really good question and um um and it might be worth

[3:14:51] Trustee Fast: uh comparing between ltcs maybe maybe an ltc that has a bunch of info and columns and things

[3:15:01] Trustee Fast: in their local trust committee corner might be getting more uh hits i'm not sure um or not

[3:15:10] Trustee Fast: in which case you that would also be good information lack of information is not lack

[3:15:16] Trustee Fast: lack of evidence what is what were you saying before anyway um

[3:15:21] Voice 14: do

[3:15:22] Trustee Fast: you want uh yes that's right

[3:15:25] Trustee Fast: do you want um do you want me to ask claire or you could just put in a note to web comments at

[3:15:32] Trustee Fast: islandstrust.bc.ca and say uh yeah i'll just leave it to you then to ask the question and it's a good

[3:15:40] Trustee Fast: question i believe that's one of the things about this new website that they weren't able to do with

[3:15:46] Trustee Fast: the old one is figure out what parts of the website people are using so that are working

[3:15:51] Trustee Fast: that are meeting people's needs users needs anything else about this okay we're going to

[3:15:59] Trustee Fast: go on then to top priorities one one five just so we can see what are the two uh what are the

[3:16:07] Trustee Fast: things that staff are working on for um hornby island and there they are any questions for the

[3:16:20] Trustee Fast: planner for the regional planning manager acting as one b planner okay top priorities and then um

[3:16:34] Trustee Fast: that's what we've got the apc was asking working on for us and uh in the mean right now and then

[3:16:41] Trustee Fast: um watershed protection and groundwater preservation anybody's interested in that

[3:16:45] Trustee Fast: um i see we're down to one attendee but there might be people watching on live stream

[3:16:49] Trustee Fast: uh and uh look at the watch the video of our last meeting where we had a big report about this

[3:16:56] Trustee Fast: from the freshwater specialist uh okay let's go on to the projects list 117

[3:17:05] Trustee Allen: is this where we um heather's written okay yeah yeah

[3:17:08] Trustee Fast: this is where we can discuss 7.2 which was

[3:17:11] Trustee Fast: analysis of expedited temporary use permits for worker housing and uh i think we might have some

[3:17:18] Trustee Fast: wording we talked about this earlier in the meeting go ahead um

[3:17:22] Voice 9: so um just before i start

[3:17:26] Voice 9: that um i just want to mention that lisa has another meeting starting at 1 30 and she believes

[3:17:33] Voice 9: that that's going to go until at least three o'clock um she was going to meet with you in

[3:17:39] Voice 9: camera um so i guess we kind of want to i mean my recommendation at this point is that um

[3:17:49] Voice 9: that when we get to that part of the agenda,

[3:17:51] Voice 9: the in-camera part,

[3:17:52] Voice 9: that we actually take a break until three o'clock

[3:17:55] Voice 9: so that you can have in-camera at that time,

[3:17:58] Voice 9: if that's how you want to handle that.

[3:18:01] Voice 9: Trustee Allen?

[3:18:02] Trustee Allen: Could we not have it now?

[3:18:05] Voice 9: We could, but she's only got 10 minutes to you.

[3:18:12] Trustee Scott: Yeah, three o'clock is going to be very difficult for me.

[3:18:14] Trustee Scott: I've got some other things going on as well.

[3:18:16] Trustee Scott: So I'm wondering, Lisa,

[3:18:18] Trustee Scott: Lisa could you could she could

[3:18:20] Trustee Fast: we you want to go to a closed meeting now at least we get 10 minutes

[3:18:24] Trustee Fast: of Lisa will that suit okay then I move that the meeting be closed to the public in accordance

[3:18:30] Trustee Fast: with the community charter part four division three section 91 d and m for the purpose of

[3:18:36] Trustee Fast: considering d adoption of in-camera meeting minutes dated November 6th 2020 and a matter

[3:18:43] Trustee Fast: that under uh m a matter that under another enactment is such that the public may be

[3:18:48] Trustee Fast: excluded from the meeting and that the recorder and staff attend the meeting do i have a seconder

[3:18:52] Trustee Fast: thank you grant and uh all those in favor great so we're going to take a two minute break because

[3:19:00] Trustee Fast: we need to close this meeting now goodbye vicky bale and uh anybody else who might be um in the

[3:19:06] Trustee Fast: participants list and uh will cottingham has to close the meeting and stop the recording and all

[3:19:11] Trustee Fast: all that kind of thing so uh two minutes and um we'll

[3:19:16] Voice 12: be back i just want to let trustees know

[3:19:19] Voice 12: stay in this webinar i'm just going to be locking the meeting so that and stopping the recording so

[3:19:25] Voice 12: that attendees um aren't privy to the confidential information but you can just stay in this webinar

[3:19:31] Voice 12: okay thank you will

[3:19:36] Trustee Fast: has to do a whole bunch of buttons in the right order so just stand by for

[3:19:40] Trustee Fast: a second i'll take two minutes i'll be back okay and there's alex i

[3:19:47] Trustee Scott: just swell and i i just find it

[3:19:49] Trustee Scott: really uncomfortable that ross russ was there and chair luckham was there we're back in the

[3:19:58] Trustee Scott: open meeting now

[3:19:59] Trustee Fast: trustee and

[3:20:00] Trustee Scott: we and we

[3:20:01] Trustee Fast: weren't that was a confidential report all right well

[3:20:05] Trustee Scott: can you confidentially pass it on that i'm not pleased yeah

[3:20:11] Trustee Fast: sure okay i'll

[3:20:13] Trustee Fast: make myself a little

[3:20:14] Trustee Fast: note grant not pleased that'll

[3:20:20] Trustee Scott: go a long way i know uh

[3:20:22] Trustee Fast: i think okay if i can't remember what

[3:20:26] Trustee Fast: it is i'll get back to you by email okay folks we're on um uh 13.2 and this is where we're going

[3:20:32] Trustee Fast: to uh discuss the idea of uh using expedited temporary use permits uh for worker housing

[3:20:41] Trustee Fast: because we talked about that earlier in the meeting oops sorry yeah we talked about 7.7.2

[3:20:47] Trustee Fast: but now we're on 13.2 and uh how would it fit into our projects list and here's a couple of

[3:20:55] Trustee Fast: draft motions that uh heather has prepared up on the screen in front of us could

[3:21:00] Trustee Allen: she make it bigger

[3:21:00] Trustee Fast: yep

[3:21:01] Trustee Allen: not that old so

[3:21:14] Voice 3: the the question of uh do

[3:21:16] Trustee Fast: we want to make these motions are they clear

[3:21:17] Trustee Fast: and then that how would they fit into the um projects list were things that we were going

[3:21:25] Voice 3: to discuss i believe who'd like to start i think i need to read them but add a

[3:21:34] Trustee Fast: project to the

[3:21:34] Trustee Fast: projects list and uh add amendment of the hornby island fees bylaw to the projects list because

[3:21:43] Trustee Fast: those are kind of two separate things go ahead how

[3:21:46] Trustee Allen: many um other trust committees like how many

[3:21:50] Trustee Allen: projects on average do people have because i always find this a bit strange because this

[3:21:55] Trustee Allen: this ford call cove consultation has been there since three terms for me and i it's like it just

[3:22:00] Trustee Allen: sits there and i i don't know i don't understand this section at all it all seems funny because

[3:22:05] Trustee Allen: nothing ever gets done there it sort of parks there and uh so i'm just curious like how many

[3:22:10] Trustee Allen: projects people have and they actually do they ever get done that's all that's

[3:22:15] Trustee Fast: a really good

[3:22:15] Trustee Fast: question i think about it as the potential projects list but take it away heather yeah i

[3:22:21] Voice 9: I think of it as a potential projects list too.

[3:22:23] Voice 9: It's a wishlist of projects and they only get done

[3:22:29] Voice 9: when they get moved from that list

[3:22:31] Voice 9: to the top priorities list.

[3:22:33] Voice 9: And that's, and there are, yeah,

[3:22:36] Voice 9: there are LTCs that have projects lists

[3:22:40] Voice 9: where items going back to 2010, 2011, something like that,

[3:22:45] Voice 9: and still haven't moved to the top priorities list.

[3:22:47] Voice 9: so i i see the dilemma related to it it's a matter of when things get priority um

[3:22:55] Trustee Allen: this whole thing

[3:22:55] Trustee Allen: because isn't this this is kind of a grand and i want to get this done before you know for the

[3:22:59] Trustee Allen: summer and if it goes on this list it's never going to get done is my feeling this is this is

[3:23:03] Trustee Allen: like a arcing spot for something so should it not be going somewhere else and we just bump something

[3:23:08] Trustee Allen: mean on the um the other um some projects do you

[3:23:14] Voice 9: know what i'm saying yeah shouldn't

[3:23:17] Trustee Allen: we not be

[3:23:17] Trustee Allen: putting on priorities as opposed to projects that's fine yeah

[3:23:21] Voice 9: i mean the top priorities list

[3:23:23] Voice 9: is the list of of actionable projects however that that list is also subject to staffing resources

[3:23:32] Voice 9: and the ability to move things forward right now you have you have two items on there that are

[3:23:38] Voice 9: are being actioned by staff, and one that's being reviewed by the APC with some minimal

[3:23:46] Voice 9: staff investment. So you have, you have three top priorities that are being worked on.

[3:23:53] Voice 9: So, you know, yeah, I mean, you would likely have to bump one of those in order to make one of these

[3:23:59] Voice 9: happen. Now, and I'll send the read, but I'll just, if I could follow up, the reason I separated

[3:24:04] Voice 9: rated these out is because I think you're going to be presented the question of whether or not

[3:24:10] Voice 9: you want to update your fees bylaw to be consistent with the new model. The intent that David has had

[3:24:16] Voice 9: is that he's going to kind of pose it to each of the LTCs as to whether or not you want to do your

[3:24:21] Voice 9: fees bylaw within this term still, you know, if you want us to start work on that. So my guess is

[3:24:27] Voice 9: that that if you decided to do your fees bylaw update um it would kind of be done as a matter

[3:24:35] Voice 9: of course with the model bylaw one if you're interested in still getting that done during

[3:24:39] Voice 9: this term um and while we're working on the model fees bylaw you could also then

[3:24:44] Voice 9: look at your tup fees to kind of work those both in at the same time

[3:24:49] Trustee Allen: um yeah well so but it's abc's

[3:24:55] Trustee Allen: just they're just you know that's already they're doing it right why does that have to be i mean

[3:24:59] Trustee Allen: they're going to come back but now that's the apc right so why can't we have the first motion here

[3:25:05] Trustee Allen: on the screen as number one i don't mean and you

[3:25:11] Voice 9: could but we don't have the staffing resources to

[3:25:14] Voice 9: work on it so you could put it on the list but it still wouldn't be actioned unless you unless you

[3:25:19] Voice 9: also said okay staff stop working on one of the other ones but

[3:25:25] Trustee Allen: the thing is the staff that would

[3:25:26] Trustee Allen: work would be from the northern office it wouldn't be william or david it would be or would it be

[3:25:33] Trustee Allen: some it

[3:25:33] Voice 4: would be from

[3:25:34] Trustee Allen: the northern office yeah so that's why i'm curious why there's not enough

[3:25:38] Trustee Allen: staffing i know there's other islands they got other issues too and you're not our only planner

[3:25:42] Trustee Allen: and we're not the only island but it just seems so yeah it's a funny thing i mean okay we'll put

[3:25:49] Trustee Allen: this but you have to go away yeah it's hard you

[3:25:53] Trustee Fast: can are your taxpayers up for spending more on

[3:25:56] Trustee Fast: taxes um yeah

[3:25:59] Trustee Scott: i'm

[3:26:00] Trustee Fast: gonna go on to grant for a moment go ahead grant good

[3:26:03] Trustee Scott: thanks i thought i

[3:26:04] Trustee Scott: was drying my nail polish there i apologize

[3:26:06] Voice 14: sorry

[3:26:09] Trustee Scott: no no it's not you um i'm just gonna blame it to

[3:26:12] Trustee Scott: zoom um now i'm wondering what you just said heather whether maybe would you just even if

[3:26:22] Trustee Scott: we did this tomorrow it isn't going to benefit anything this summer i'm wondering what would

[3:26:27] Trustee Scott: would be better to put this off until October to find out this other question you have with

[3:26:33] Trustee Scott: what Mylar is doing not Mylar David's doing and wait and hear what that thing is before we

[3:26:41] Trustee Scott: try to kick something out of here does that make sense it

[3:26:46] Voice 9: does and that's part of why I've worded

[3:26:49] Voice 9: it the way that it is if you put it on your projects list you have it in the queue and you

[3:26:54] Voice 9: can revisit it in october and you can see where the mala project is by then if it's far enough

[3:27:00] Voice 9: along then you could add this to your top priorities and we could do this could be your

[3:27:05] Voice 9: next project okay

[3:27:07] Trustee Allen: all right i was confused then because i i thought it's for the rest of the term

[3:27:13] Trustee Allen: okay so it doesn't have to be october could even be later because we're looking at this for this

[3:27:18] Trustee Allen: next summer so okay that makes sense thank you okay

[3:27:21] Trustee Fast: good so

[3:27:22] Trustee Fast: would anybody like to make these

[3:27:24] Trustee Fast: these motions in order to put this idea of batching TUPs

[3:27:32] Trustee Fast: for seasonal worker housing onto the projects list

[3:27:35] Trustee Fast: so that we can lift them from that into top priorities

[3:27:37] Trustee Fast: when the time is right.

[3:27:40] Trustee Fast: Trustee Allen.

[3:27:41] Trustee Allen: And then we wait and then we hold off

[3:27:43] Trustee Allen: on the Hormighan fees bylaw motion

[3:27:44] Trustee Allen: until we receive guidance from Martyr or when that comes,

[3:27:49] Trustee Allen: when he's presenting it to the local trust committees

[3:27:52] Trustee Allen: or should we just do this all now?

[3:27:53] Trustee Allen: now. You

[3:27:55] Voice 9: can do it either way. Part of the reason, when David comes to you, he's going to

[3:28:04] Voice 9: be asking you if you want to move forward with it in this term, your fees bylaw update. If you

[3:28:10] Voice 9: make this motion now, you've done that ahead of time and have indicated that you do want to do

[3:28:17] Voice 9: that okay

[3:28:18] Trustee Allen: well can i make a motion or uh

[3:28:20] Trustee Fast: one second just that we would that we're interested

[3:28:25] Trustee Fast: in doing this part not necessarily the whole big thing what i think i'm just speaking in support

[3:28:31] Trustee Fast: go ahead make the motions yes but

[3:28:34] Trustee Allen: they have to be separate

[3:28:35] Trustee Fast: ideally okay

[3:28:37] Trustee Allen: i moved that the horn

[3:28:38] Trustee Allen: beyond local trust committee request staff add a project to the projects list that would develop

[3:28:42] Trustee Allen: a process for batching tups related to seasonal could i say worker accommodation not housing

[3:28:49] Trustee Allen: accommodation we're talking about rvs yeah even though accommodation

[3:28:53] Trustee Fast: does that sound good grant

[3:28:57] Trustee Fast: you want a second dad not

[3:29:00] Trustee Scott: yet no um we we've asked the eight our apc to take a look at four

[3:29:09] Trustee Scott: different things right first

[3:29:14] Trustee Fast: nations short-term vacation rentals housing and the riparian areas

[3:29:18] Trustee Fast: regulation so

[3:29:20] Trustee Scott: here we are taking one and sort of putting it at the head of the list

[3:29:27] Trustee Scott: ahead of what our apc is doing i'm not exactly sure there's much logic to that i think

[3:29:34] Voice 4: well

[3:29:35] Trustee Allen: grant from what i got is that the apc is looking at as is looking at year-round housing

[3:29:41] Trustee Allen: this is something separate this is like a seasonal

[3:29:43] Trustee Allen: accommodation for seasonal workers

[3:29:45] Trustee Scott: I understand that

[3:29:48] Trustee Scott: it's just part of the whole housing

[3:29:49] Trustee Scott: thing

[3:29:53] Trustee Scott: I'm just worried

[3:29:55] Trustee Scott: what I'm worried about now is we're going to

[3:29:57] Trustee Scott: putting all this effort

[3:30:00] Trustee Scott: asking staff to do all this when maybe it's we should just simply wait and leave it within our

[3:30:06] Trustee Scott: wait until two things are going to happen when the apc is going to report to us and we're going

[3:30:10] Trustee Scott: to get the marler report so maybe we just leave this dormant until that happened rather than us

[3:30:17] Trustee Scott: trying to push something that's why i'm questioning whether we do it at all alex well

[3:30:23] Trustee Allen: when i got from

[3:30:24] Trustee Allen: heather is that if we just put in a project list as you can see those all those things have been

[3:30:29] Trustee Allen: there for a long long time and um they don't necessarily happen okay

[3:30:33] Trustee Scott: so heather then this

[3:30:34] Trustee Scott: doesn't cause you or your staff any time or a lot of okay all right well let's just do it then sure

[3:30:39] Trustee Scott: put her on the list can't hurt so you second it sure okay

[3:30:44] Trustee Fast: thank you for the seconding and uh thank

[3:30:47] Trustee Fast: you for that's a great question you know how does this affect staff's ability to do the rest of their

[3:30:52] Trustee Fast: work very good and uh any more discussion okay then i'll call the question all those in favor

[3:30:58] Trustee Fast: one two three hands went up thank you that passes unanimously and um yeah

[3:31:05] Trustee Allen: and then i move that the

[3:31:07] Trustee Allen: hornby island local trust committee add amendment of the hornby island fees bylaw to the projects

[3:31:12] Trustee Allen: list do

[3:31:14] Trustee Fast: i have a seconder thank you grant scott and uh any discussion um okay

[3:31:22] Trustee Fast: oh go ahead alex

[3:31:23] Trustee Allen: and i'm assuming these these will be number six and seven is that how it works

[3:31:27] Trustee Allen: or number one and two number six okay yeah

[3:31:30] Trustee Fast: okay thank you

[3:31:31] Trustee Allen: all

[3:31:32] Trustee Fast: right then hearing no discussion

[3:31:34] Trustee Fast: i'll call the question all in favor sorry grant was that a no

[3:31:38] Trustee Scott: no no i'm voting okay great that

[3:31:40] Trustee Fast: passes unanimously thank you very much very good and that anything any more discussion about the

[3:31:47] Trustee Fast: projects list no

[3:31:48] Trustee Allen: number 10 11 12

[3:31:51] Trustee Fast: okay and um so we passed that so the wording will be uh in our

[3:31:55] Trustee Fast: our minutes and uh that's all great so then um uh i've got a couple of information items in there

[3:32:03] Trustee Fast: we can we've spoken to those already next meeting um it looks like we can have an in-person meeting

[3:32:11] Trustee Fast: in october 20 october 8th and uh my question is um will i know will is looking for the venue and

[3:32:20] Trustee Fast: trying to figure out the timing uh she and i have talked and would 10 30 in the morning work for you

[3:32:25] Trustee Fast: you guys because um for me it depends on whether i can get home to bowen before midnight or later

[3:32:32] Trustee Fast: 10 30 okay yep first

[3:32:35] Trustee Fast: start fine

[3:32:36] Trustee Scott: yeah okay

[3:32:37] Trustee Fast: great thank you very much uh alex so

[3:32:41] Trustee Allen: we're going to be

[3:32:43] Trustee Allen: in person is that correct and is there

[3:32:45] Trustee Allen: going to be a zoom ability still because that's a lot of

[3:32:48] Trustee Allen: people love zoom as well no

[3:32:50] Trustee Scott: no no no trying to do both of those is my understanding is very very

[3:32:55] Trustee Scott: very difficult you got to have a whole video thing you gotta so i think it's got to be one

[3:32:59] Trustee Scott: or the other alex yeah i

[3:33:01] Trustee Scott: understand that but um uh

[3:33:06] Trustee Fast: hang on i think i think well

[3:33:10] Voice 12: i'd like to let

[3:33:11] Voice 12: will speak go ahead will uh hi i just wanted to let you know no unfortunately at the moment anyway

[3:33:17] Voice 12: we are not able to do both simultaneously there was talk of hybrid and that got voted down at

[3:33:25] Voice 12: trust council i know it's going to be revisited but at the moment no uh so it'll be in person

[3:33:31] Voice 12: only and um new horizons is booked so we will likely be at the um room to grow okay

[3:33:40] Trustee Fast: thank you

[3:33:41] Trustee Fast: and um right now i think you can have up to 20 but that's probably going to change we hope right

[3:33:49] Trustee Fast: uh and uh if not we'll deal with that when we get to it alex is that your pin up

[3:33:54] Trustee Allen: yes i was

[3:33:55] Trustee Allen: just saying it was interesting that whole hybrid vote i voted for it and it was a tie remember

[3:34:01] Trustee Allen: yeah so of course it lost it's unfortunate yeah a

[3:34:04] Trustee Allen: lot of people in the community you know

[3:34:06] Trustee Allen: like the option yeah

[3:34:08] Trustee Fast: and i'm i'm totally up for experimenting and uh trying things and uh even

[3:34:15] Trustee Fast: and i've got my own little kit of equipment so i might have a think about what i might be able to

[3:34:21] Trustee Fast: to practice at least doing as a sort of trial run at that location, at that venue.

[3:34:31] Trustee Fast: But we'll see how far I get with that and what support or not.

[3:34:35] Trustee Fast: Staff might want to say, don't do it.

[3:34:38] Trustee Fast: And I'll be talking to them.

[3:34:39] Trustee Fast: Grant?

[3:34:40] Trustee Allen: No, Alex.

[3:34:41] Trustee Allen: Sorry.

[3:34:41] Trustee Allen: Oh, sorry, Alex.

[3:34:42] Trustee Allen: Is it room to grow?

[3:34:43] Trustee Allen: Is it New Horizons in October?

[3:34:47] Trustee Allen: I wrote down

[3:34:48] Voice 12: New Horizons.

[3:34:49] Voice 12: it would it would be room to grow because it turns out that new horizons isn't available

[3:34:53] Voice 12: oh okay they have a

[3:34:55] Voice 12: yoga something i

[3:34:57] Voice 7: knew it's yoga it's always yoga

[3:34:59] Voice 7: how many people how

[3:35:01] Trustee Scott: many people fit in room to grow a lot okay yeah

[3:35:07] Voice 12: we've used 20

[3:35:09] Voice 12: yeah we've used it in the past it's there you know people have flip-flopped about which they

[3:35:15] Voice 12: they prefer but the option has been taken away from us by the yoga enthusiasts on hornby so

[3:35:22] Voice 12: okay

[3:35:25] Trustee Fast: thank you somehow that seems very suitable for the end of a meeting

[3:35:30] Trustee Allen: happens all the time

[3:35:31] Trustee Fast: okay and uh uh with that being the case then we've got the next meeting date there is friday

[3:35:38] Trustee Fast: october the 8th uh 10 30 start um at room to grow and um uh thank you everybody for a very good

[3:35:47] Trustee Fast: meeting we've completed the closed meeting earlier and um thanks everybody for helping us work

[3:35:53] Trustee Fast: through everything and and for your good discussion and very good trustee alan yeah

[3:35:59] Trustee Allen: i'm just curious

[3:36:00] Trustee Allen: is trust council going to be in person or is that going to be virtual in september do you know that

[3:36:04] Trustee Allen: one at this point remember

[3:36:07] Trustee Fast: i think it has to do with finding a venue and all that kind of thing

[3:36:10] Trustee Fast: too i'm pretty sure that it's still zoom because we had to book the venue so far in advance and

[3:36:16] Trustee Fast: put a deposit down and that kind of thing do you remember heather i think it's zoom yeah i think

[3:36:21] Voice 9: it's still electronic yeah

[3:36:23] Trustee Fast: i think so because at that time when we had to make the booking

[3:36:26] Trustee Fast: the change in regulations hadn't come down yet

[3:36:29] Trustee Scott: where where is the next meeting presumably that's

[3:36:33] Trustee Scott: It's not Zoom.

[3:36:35] Trustee Fast: December is usually in Victoria.

[3:36:38] Trustee Fast: So I imagine that's where it'll be again.

[3:36:41] Trustee Fast: But honestly, I don't know yet.

[3:36:43] Trustee Fast: I don't think anybody knows yet.

[3:36:45] Voice 4: Okay.

[3:36:45] Trustee Fast: And just in case anybody's watching on the live stream,

[3:36:48] Trustee Fast: I just want to remind everybody that the videos will be up.

[3:36:55] Trustee Fast: And if you want to receive notice about the meetings and the agendas and things,

[3:37:00] Trustee Fast: you can sign up for the email subscribe uh at the islandstrust.bc.ca website and uh thanks everybody

[3:37:07] Trustee Fast: for your participation in the meeting thanks guys thanks heather thank

[3:37:11] Trustee Allen: you everybody thanks

[3:37:11] Trustee Allen: catherine thank

[3:37:12] Trustee Fast: you will thank you

[3:37:14] Trustee Fast: catherine yeah everybody back there bye for now enjoy your august

ADOPTED 
Hornby Island ADOPTED 1 
Local Trust Committee Minutes 
July 16, 2021 
 
Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
July 16, 2021 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Teresa Mahikwa, Island Planner 
Lisa Wilcox, Senior Intergovernmental Policy Advisor 
 
 
 
Others Present: 
Wil Cottingham, Administrative Assistant 
Katherine Vogt, Recorder 
 
Approximately seven (7) members of the public. 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 10:01 am. She acknowledged that the meeting was 
being held electronically in territory of the Coast Salish First Nations. She welcomed members of 
the public and introduced Trustees, staff and recorder. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Scott reported that the Islands Trust Draft Policy Statement and process has left 
many Hornby residents feeling frustrated. It would be helpful for a summary of the Draft 
Policy Statement to be prepared and circulated for discussion at Town hall meetings in 
the fall, so that Trust Council can receive this information for review at their next 
December meeting. 
 
Trustee Allen reported that traditional community engagement does not seem to be 
working well, while social media discussion is increasingly common. Two-way dialogue 
needs to improve and silence from constituents does not equal agreement. 
3.2 Chair's Report 
  Chair Fast reported on her participation in the following meetings: 
 A recent Trust Council meeting. 

  ADOPTED 
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July 16, 2021 
 A recent Trust Council Conservancy meeting. 
 A recent joint meeting between the Trust Council Conservancy and Executive 
Committee. 
 A recent meeting with the Denman Island Local Trust Committee. 
 Bi-weekly Bowen Island Council meetings. 
3.3 Electoral Area Director's Report 
  None 
4. TOWN HALL  
 Members of the public commented with the following noted: 
 Regarding the 2021.1 Laskin Temporary use Permit (TUP), the Hornby resident experienced 
difficulties in attempts to comment on this TUP application. On July 5, 2021 the maps and 
application were supposed to be available; but could not be accessed on July 9, 2021. 
Planner Ian Cox indicated to the resident that the maps would be available soon and they 
were available on July 10, 2021. The map did not indicate a new driveway which is near a 4-
way stop, the gas bar, and the busiest intersection on Hornby Island. The map also did not 
indicate a new fenced area or other items related to the TUP operation such as a storage 
container, a food truck, a 20-foot pipe to divert smoke, several picnic tables and umbrellas. 
The applicant is also operating a fish shop at this site. Planner Cox, in email communication, 
seemed to be unaware that these structures were there.  The Hornby resident felt they 
were unable to offer a meaningful response to the TUP.  
 Regarding the 2021.1 Laskin TUP, the pedestrian and vehicle traffic around this busy site is 
dangerous and should be made safer with 4 crosswalks and appropriate signage. 
o A Trustee agreed that the traffic was very dangerous and offered to speak to local 
Constable Jones. 
 The Local Trust Committee should maintain a moratorium on implementing Bylaw 
Enforcement Notifications (BEN) on non-conforming housing for workers on Hornby until 
housing problems can be resolved. 
5. DELEGATIONS 
 None 
6. MINUTES 
6.1 Local Trust Committee Minutes dated May 21, 2021 - for adoption 
By general consent the Local Trust committee meeting minutes of May 21, 2021 were 
adopted as presented.  
6.2 Section 26 Resolutions-without-meeting - none 
6.3 Advisory Planning Commission Minutes dated May 28, 2021 - for receipt 
  Received.   
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List Report dated July 8, 2021 

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Regional Planning Manager Kauer noted that the Follow-up Action List was missing from 
the agenda package and agreed to forward it to Trustees. 
7.2 Analysis of Expedited Temporary Use Permits for Worker Housing – Memorandum 
Regional Planning Manager Kauer reported for Planner Ian Cox on his recent June 30, 
 
 
 
  
 
 
 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
8.  
   
  
 
2021 Memorandum which provides regulatory background on Temporary Use Permits 
(TUPs) for worker housing. The following 3 options were presented to the Local Trust 
Committee:
1.Under the current Official Community Plan (OCP) and Land Use Bylaws (LUB), directs
staff to prioritize TUP applications for temporary seasonal accommodations on 
properties within zones designated for TUPs under LUB Section 10.2.
2.Direct staff to batch process such TUP applications to be brought before the LTC for 
consideration together at the same regular business meeting for expediency,
providing all information was complete for each application. This could be
 
accomplished by letting the public know that applications would be accepted by a 
certain date.
3.Direct staff to utilize a combined public notice strategy for the batched TUP 
applications and investigate the potential for reduced individual application fees,
based on a non-refundable application fee and separate public notice fee structure.
Item 3 would necessitate the initiating of a project as it would be more work for 
staff.
HO-2021-043
It was MOVED and SECONDED,
that the Hornby Island Local Trust Committee direct staff to begin advertising the 
availability of Temporary Use Permits for seasonal accommodation.
CARRIED
Trustees deferred consideration of a motion for option 3 to 13.2 Projects List.
7.3 Letter dated May 15, 2021 from S. Stanford, Assistant Deputy Minister, Ministry of
Citizens' Services to Chair Fast regarding letter of support for Connected Coast 
Network
A Trustee noted that Karen Ross was a good contact person for this issue and that high 
quality internet was of vital importance to Hornby Island residents. No further action 
was deemed necessary at this time.
APPLICATIONS AND REFERRALS
8.1 HO-DVP-2021 (4280 Brigantine Crescent) - Staff Report
Regional Planning Manager Kauer provided an update on this Development Variance 
Permit application that would allow an existing carport to encroach 11 inches into a 
required 8 metre side-yard setback. The present encroachment was due to contractor 
error. The site is not subject to bylaw enforcement and there is minimal impact to the
neighboring property.

  ADOPTED 
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July 16, 2021 
HO-2021-044 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee recommend and approve issuance of HO-
DVP-2021.1 as presented. 
CARRIED 
 
Regional Planning Manager Kauer clarified for Trustees that the adjacent property 
owner would have received a letter of information and would have been given at least 
10 days to respond, which is the minimum amount of time affected property owners 
must be given to react under the Local Governance Act. 
 
A trustee noted that ‘minimum’ time requirements for adjacent property owners to 
respond to applications may not be adequate. 
8.2 HO-TUP-2021.1 (Laskin - 3005 St. John's Road) - Staff Report 
Regional Planning Manager Kauer provided an update for this new TUP application to 
allow liquor sales in a beer garden as part of and in addition to an existing food service 
operation. 
 
HO-2021-045 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee deny application HO-TUP-2021.1 for the 
following reasons: because of the changing complexity of issues at this location and 
public expressions of concern for a liquor license at this location. 
CARRIED 
 
By general consent the meeting recessed at 11:30 am and reconvened at 11:37 am. 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Minimum Average Lot Area Amendments Project (MALA) - Staff Report 
Planner Mahikwa presented the staff report dated July 16, 2021 that recommends 
options for the LTC to move forward with Draft Bylaw Nos. 166 and 167 and provides 
analysis of the Wiseman proposal to amend the bylaw to allow smaller than allowable 
minimum lot sizes if a ‘portion’ of the subdivision is dedicated to the community; staff 
concluded that such an amendment could allow unintended density increases and 
would involve substantial changes to the existing bylaws.  
 
Planner Mahikwa added that there are Hornby property owners desiring to subdivide 
whose plans are stalled while waiting for Bylaw Nos. 166 and 167 to pass. 
 
Regional Planning Manager Kauer clarified that R2 zoning presently and clearly disallows 
lots smaller than 1 ha for residential use. The Wiseman proposal would allow 
subdivisions of multiple residential lots smaller than 1 ha in exchange for a single 
dedicated ‘portion’ of community land in the subdivision. To consider lots smaller than 1 
ha, the R2 zoning would have to change. There is no minimum land size for community 
land dedications. 
 

  ADOPTED 
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July 16, 2021 
HO-2021-046 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee amend proposed bylaw No.166, cited as 
“Hornby Island Official Community Plan, 2014, Amendment No. 1, 2021,” as follows: 
 
Section VI – OBJECTIVES AND POLICIES FOR SUSTAINABLE LAND USE, Subsection 6.1 
Objectives and Policies for Development, article 6.1.2 text is deleted in its entirety and 
replaced with: 
 
“A minimum lot size should be established within the Land Use Bylaw regulations for a 
lot that may be subdivided pursuant to section 514 of the Local Government Act 
(subdivision to provide residence for a relative) so as to uphold the objectives of the 
applicable designation in this Plan.” 
CARRIED 
HO-2021-047 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 166 cited as “Hornby Island 
Official Community Plan, 2014, Amendment No. 1, 2021,” be read a second time, as 
amended. 
CARRIED 
HO-2021-048 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 167 cited as “Hornby Island 
Land Use Bylaw, 2014, Amendment No. 1, 2021,” be read a second time. 
CARRIED 
HO-2021-049 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to schedule a Community 
Information Meeting and a Public Hearing for Bylaw No. 166, cited as “Hornby Island 
Official Community Plan, 2014, Amendment No. 1, 2021.” 
CARRIED 
 
By general consent the meeting recessed at 12:00 pm and reconvened at 12:30 pm. 
 
Chair Fast welcomed Senior Intergovernmental Policy Advisor Lisa Wilcox, who joined the meeting at 
12:31 pm. 
10. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
10.1 Email dated July 3, 2021 from T. Law regarding Kómoks Cultural and Heritage Policy 
Senior Intergovernmental Policy Advisor Wilcox had recently read the email and 
responded with the following: 
 She was presently working directly with Kómoks First Nation on their Cultural and 
Heritage Policy and Permitting and Protocol Agreements; and on amendments to 

  ADOPTED 
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Local Trust Committee Minutes 
July 16, 2021 
the Islands Trust Draft Policy Statement. Detailed updates could be provided as that 
work progresses.  
 The 2008 Protocol Agreements with Stz’uminus and Lyackson First Nations were still 
relevant though at different stages of being revitalized. 
 Formal referrals and other major initiatives are sent to all First Nations that have 
expressed rights and title and have treaty and territorial areas that encompass the 
island. Some First Nations may express particular interest in land use decisions in 
areas that they see as their core territory, while some may be interested only in 
marine issues. 
 For concerns regarding ancestral loved ones, or sacred or cultural sites, staff will 
notify the Archaeology branch if no response has been received by a First Nation. 
o Trustees requested further information on the existing Protocol Agreement with 
Kómoks First Nation. 
o Senior Advisor Wilcox offered to forward any found information back to the 
chair; and, to check that First Nations other than Kómoks had been 
informed of the finding of remains at the Thatch. 
Regional Planning Manager Kauer noted that only the K’ómoks First Nation has 
expressed interest in being proactively notified about Hornby Island permits and 
applications activity.  
11. NEW BUSINESS 
12. REPORTS 
12.1 Trust Conservancy Report dated May 25, 2021 
Trustee Allen enjoyed that the video presentation from Carla Funk, Islands Trust 
Communications and Fundraising Specialist, was inspirational and motivating for 
conservation fundraising. Chair Fast added that the Natural Area Property Tax 
Exemption Program (NAPTEP) was only available in the Islands Trust. 
12.2 Applications Report dated July 8, 2021 
Trustees requested that the historical background information on Bradsdadsland be 
included in the upcoming staff report on the application. 
 
Regional Planning Manager Kauer offered to provide Trustee Allen with further 
clarification on the acronym NARU in the application HO-SUP-2021.1-Stead. 
 
Regional Planning Manager Kauer noted that regarding the application HO-TUP-2020.2-
Payne, the TUP permit has not officially been issued pending Vancouver Island Health 
Authority (VIHA) approval. 
 
12.3 Trustee and Local Expense Report dated May 2021 
 
Regional Planning Manager Kauer observed that Trustees were working within their 
budget. 

  ADOPTED 
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Local Trust Committee Minutes 
July 16, 2021 
12.4 Adopted Policies and Standing Resolutions 
  Received. 
12.5 Local Trust Committee Webpage 
  A Trustee noted that Toby and Norris rocks Island should be included on the map. 
Chair Fast suggested that the Trustees Corner portion of the website be considered by 
Trustees. 
13. WORK PROGRAM 
13.1 Top Priorities Report dated July 8, 2021 
  Received. 
13.2 Projects List Report dated July 8, 2021 
HO-2021-050 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee request staff to add a project to the Projects 
List that will develop a process for the batching of TUPs for worker accommodation. 
CARRIED 
HO-2021-051 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee request staff to add ‘amendment to the 
Hornby Island fees bylaw’ to the Projects List. 
CARRIED 
 
By general consent Agenda Item 16. Closed Meeting was moved ahead of Item 14. Information Items 
and the regular meeting was recessed at 1:19pm 
16. CLOSED MEETING 
16.1 Motion to Close the Meeting 
HO-2021-052 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90 (1) (d) and (m) for the purpose of considering (d) adoption of In-
Camera Meeting minutes dated November 6, 2020 and (m) a matter that, under 
another enactment, is such that the public may be excluded from the meeting and that 
the recorder and staff attend the meeting. 
CARRIED 
By general consent the regular meeting reconvened at 1:40pm. 
14. INFORMATION ITEMS 
14.1 June 2021 - Trust Council Highlights 
Received 

  ADOPTED 
Hornby Island ADOPTED 8 
Local Trust Committee Minutes 
July 16, 2021 
14.2 News Release - July 7-8, 2021 Special Trust Council Meeting 
  Received. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Friday, October 8, 2021  
A Trustee expressed that Zoom meetings were popular with many people. Wil 
Cottingham noted that hybrid in-person/Zoom meetings had been discussed but were 
not feasible at this time. The next meeting would be in person at Room To Grow Friday 
October 8, 2021 at 10:30 am. 
 
17. ADJOURNMENT 
By general consent the meeting was adjourned at 1:56 pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
 
_________________________ 
Katherine Vogt, Recorder