North Pender Island Local Trust Committee community information meeting, July 29, 2021

[0:00:00] Voice 3: Rob's making sure I do it right.

[0:00:01] Voice 3: Ah, gotcha.

[0:00:02] Voice 1: And for some reason, the Zoom recording didn't start,

[0:00:04] Voice 1: so you'll have to hit record as well.

[0:00:06] Voice 3: Record the cloud?

[0:00:07] Voice 1: Yeah.

[0:00:08] Voice 3: Okay, there we go.

[0:00:11] Voice 3: We're recording and live stream.

[0:00:13] Trustee Patrick: Good morning.

[0:00:13] Trustee Patrick: If you're just joining us,

[0:00:14] Trustee Patrick: we'll start the meeting in just a moment.

[0:00:21] Voice 3: And then do I just go off camera, Rob?

[0:00:24] Voice 1: Yeah, we can let the trustees do their work.

[0:00:28] Voice 1: All right, trustees.

[0:00:36] Trustee Patrick: I think it looks like the system's up and operating.

[0:00:38] Trustee Patrick: Are you ready to go?

[0:00:39] Trustee Patrick: I believe so.

[0:00:42] Trustee Patrick: All right.

[0:00:42] Trustee Patrick: All ready

[0:00:43] Voice 14: to go here.

[0:00:44] Voice 14: super

[0:00:45] Trustee Patrick: thank you good morning everyone i'd like to call this uh north pender island local trust

[0:00:52] Trustee Patrick: committee meeting to order this meeting is being recorded and live streamed i always begin with

[0:00:57] Trustee Patrick: acknowledging how fortunate we are to be able to gather today in locations all across the

[0:01:01] Trustee Patrick: traditional territories of the coast salish people but i know in this time as we hear more

[0:01:06] Trustee Patrick: and more about the the stories from the residential schools and the graves sites that are being

[0:01:13] Trustee Patrick: discovered. I ask that each of us take the time to learn about this legacy. This is important from

[0:01:18] Trustee Patrick: the truth and reconciliation calls for justice reports that we each take this time to understand

[0:01:24] Trustee Patrick: what this means and what happened. I'm Laura Patrick. I'm elected on Salt Spring Island and

[0:01:30] Trustee Patrick: chair of the local trust committee. I'm joined today by trustee Deb Morrison. Good morning,

[0:01:35] Trustee Patrick: Deb. And I think trustee Ben McConkie is here on audio. Thank you, Ben, for joining us today.

[0:01:41] Trustee Patrick: today. Together, we make up your North Pender Island. We have

[0:01:46] Trustee Patrick: a delay, I think. That's okay.

[0:01:48] Trustee Patrick: I'll be slower. Today, together, we make up your North Pender Local Trust Committee. This meeting

[0:01:56] Trustee Patrick: is an official forum for your local trust committee to make decisions about land use

[0:01:59] Trustee Patrick: planning matters and discuss relevant business. I also want to add that this is a place of

[0:02:04] Trustee Patrick: employment. Despite the fact some of our workers may be coming from their own homes, they have the

[0:02:08] Trustee Patrick: the right to a safe and respectful workplace.

[0:02:11] Trustee Patrick: We're grateful for the ability to have electronic meetings.

[0:02:14] Trustee Patrick: Trustee staff and the public don't have to travel

[0:02:16] Trustee Patrick: and we're honoring the provincial,

[0:02:17] Trustee Patrick: well, the provincial health orders have come to a close

[0:02:20] Trustee Patrick: and we have 90 days to transition back to the meetings.

[0:02:24] Trustee Patrick: And we'll talk about that probably more

[0:02:25] Trustee Patrick: later in the meeting.

[0:02:27] Trustee Patrick: Appreciate your understanding for the electronic meetings

[0:02:29] Trustee Patrick: and we'll work to overcome any technical challenges.

[0:02:32] Trustee Patrick: We've muted everyone's mics

[0:02:33] Trustee Patrick: and I'll talk about the town hall in a moment,

[0:02:35] Trustee Patrick: how you can talk, communicate with us then. We have several staff members joining us today.

[0:02:41] Trustee Patrick: We have Dion Laforte, who's aided by Rob Pingel to administer the meeting today. Thank you very

[0:02:51] Trustee Patrick: much. We have Shannon Braford is our minute taker. And hello, Shannon. And we have Kim Stockville,

[0:02:58] Trustee Patrick: Island Planner, that's with us. So trustees, we have an agenda before us. Are there any additions

[0:03:03] Trustee Patrick: or changes that need to be made to the agenda?

[0:03:07] Trustee McConchie (probable): None for me, thanks Chair Patrick.

[0:03:09] Trustee Patrick: Super, can we approve the agenda through general consent?

[0:03:13] Yeah, excellent.

[0:03:15] Voice 12: Thank you.

[0:03:18] Trustee Patrick: With that, we'll move into trustee reports.

[0:03:20] Trustee Patrick: Who'd like to go first?

[0:03:22] Voice 9: Go ahead, Ben.

[0:03:25] Trustee McConchie (probable): So thanks very much for that thoughtful introduction

[0:03:29] Trustee McConchie (probable): there, Chair Patrick, about our First Nations

[0:03:31] Trustee McConchie (probable): in memory of what's been happening,

[0:03:33] Trustee McConchie (probable): particularly on Penelakut with the discovery

[0:03:35] Trustee McConchie (probable): of those grave sites a very disturbing um trend but i'm certainly happy to see that

[0:03:42] Trustee McConchie (probable): the islands trust is taking big steps towards reconciliation and i'm very proud of the work

[0:03:48] Trustee McConchie (probable): we've been doing um i just have a actually many things to say but i'll keep it as brief as i can

[0:03:54] Trustee McConchie (probable): the first comment i had was related to the fact that i've been spending um most of my saturdays

[0:04:00] Trustee McConchie (probable): at the community hall during the farmer's market setting up a kiosk stand and just talking to

[0:04:06] Trustee McConchie (probable): people about the policy statement talking to them and hearing their ideas on how to improve our

[0:04:10] Trustee McConchie (probable): government and it's been fascinating i've managed to connect with in my notes you know over 50

[0:04:16] Trustee McConchie (probable): people and it's been great suggestions from all islanders and i'm looking forward to engaging in

[0:04:23] Trustee McConchie (probable): person more as we slowly emerge from covid my final thought i just wanted to say state is

[0:04:29] Trustee McConchie (probable): is I want to let people know in the Magic Lake Estates area,

[0:04:34] Trustee McConchie (probable): there is a boil water advisory.

[0:04:36] Trustee McConchie (probable): You may not be aware of that, but please go on the CRD website.

[0:04:41] Trustee McConchie (probable): There are addresses that are impacted by this as a result of a water main break.

[0:04:46] Trustee McConchie (probable): So thanks to the good, hardworking crews at the CRD Sewer and Water Commission.

[0:04:50] Trustee McConchie (probable): They are working very hard to improve that system.

[0:04:53] Trustee McConchie (probable): But be aware that you are on a boil water advisory right now.

[0:04:57] Trustee McConchie (probable): So, thanks. That's all of the things I'd like to report at this time. Thanks, Chair Patrick.

[0:05:02] Trustee Patrick: Thank you, Trustee McConkie. Trustee Morrison.

[0:05:07] Trustee Morrison: Hey, thank you. Thanks for all of the comments, and I echo all of those things. I also know that

[0:05:16] Trustee Morrison: many people on Pender have a lot of questions about the trust policy statement work that's

[0:05:22] Trustee Morrison: been going on. And so I wanted to name some of that clearly. There is a space on the website and

[0:05:30] Trustee Morrison: we can post that in the chat here and encourage that in our meeting notes where to submit comments

[0:05:36] Trustee Morrison: and to provide feedback into the space. Ben has arranged various conversations and I'll

[0:05:44] Trustee Morrison: also arrange conversations with people. I have had actually quite a few conversations in the

[0:05:48] Trustee Morrison: the last month with different folks around this issue. The first reading of the trust policy

[0:05:54] Trustee Morrison: statement has not happened. It's tentatively scheduled in December. And so we really want

[0:06:00] Trustee Morrison: to have as much feedback and thinking as possible. So I do encourage folks to read out. For me,

[0:06:06] Trustee Morrison: it's easier to get me by phone. I'm in the book. And so please feel free to text me and try and

[0:06:12] Trustee Morrison: find a time to meet and chat about any concerns you have around that. And of course, about the

[0:06:17] Trustee Morrison: use by law practices we're working on here locally um so those are some of the big pieces

[0:06:23] Trustee Morrison: thank you

[0:06:24] Trustee Patrick: thank you and um i can just add i know the policy statements on everyone's uh

[0:06:29] Trustee Patrick: discussions that's the federation work that uh we are doing and i'm on the executive committee

[0:06:36] Trustee Patrick: and we um we've been charged with helping move to the next next phase of engagement that will

[0:06:43] Trustee Patrick: occur and we are working toward bringing an engagement plan to the September Trust Council

[0:06:51] Trustee Patrick: meeting which is I believe September 21st through 23rd for your calendar that will be a virtual

[0:06:57] Trustee Patrick: meeting so please be aware of that delegation requests need to occur three weeks prior to that

[0:07:04] Trustee Patrick: meeting um and i think that's really all um i have to report at this time seems to be a lot going on

[0:07:14] Trustee Patrick: um so this is i always skip over the rising report i apologize i just dive right into things

[0:07:23] Trustee Patrick: back on our june 24th meeting we did have an in-camera session and by general consent it was

[0:07:30] Trustee Patrick: has agreed that the rise and report should include

[0:07:33] Trustee Patrick: the North Pender Island Local Trust Committee

[0:07:37] Trustee Patrick: agreed by resolution to direct staff to write back

[0:07:39] Trustee Patrick: to the owner's council,

[0:07:41] Trustee Patrick: expressing the opinion that the condition is valid.

[0:07:44] Trustee Patrick: Sounds ominous, but that was the decision that we made.

[0:07:47] Trustee Patrick: It is not, it was just direction that we gave the staff.

[0:07:50] Trustee Patrick: And I did forget, I did have one more thing

[0:07:53] Trustee Patrick: that I was supposed to talk about and I apologize.

[0:07:58] Trustee Patrick: Oops, sorry.

[0:08:01] Trustee Patrick: too many things as i said um there was um i should have also reported there's some ongoing

[0:08:10] Trustee Patrick: discussions on on james island and i wanted to let you know that the representatives of

[0:08:15] Trustee Patrick: the owner of james island had requested a meeting under terms of a conservation covenant to discuss

[0:08:21] Trustee Patrick: the assignment and assumption agreement this is a document that would transfer the obligations

[0:08:26] Trustee Patrick: in the conservation covenant and statutory right away from the owner to the future strata

[0:08:31] Trustee Patrick: corporation for lots that would be part of the proposed strata. It is a condition of subdivision

[0:08:37] Trustee Patrick: that would be signed by all parties. Chair, staff, and legal counsel met with representatives of the

[0:08:43] Trustee Patrick: owner on July 26th. The owner's representatives expressed the view that this agreement is a

[0:08:48] Trustee Patrick: contractual obligation and signing would not detract from the LTC's stated position on the

[0:08:53] Trustee Patrick: subdivision and First Nations consultation. I explained the LTC's position had not changed.

[0:09:01] Trustee Patrick: And that I was only one member of the LTC and the LTC's reconsideration would need to be done in a meeting.

[0:09:08] Trustee Patrick: JL properties may write to the LTC requesting specific reconsideration of this agreement, which would have to be received and considered in an LTC meeting.

[0:09:17] Trustee Patrick: I just thought I should report on that.

[0:09:22] Trustee Morrison: Okay.

[0:09:22] Trustee Morrison: Mayor Patrick.

[0:09:23] Trustee Morrison: Yes.

[0:09:24] Trustee Morrison: If we can just thank you for doing that and for reaffirming our position on that.

[0:09:29] Trustee Morrison: Thank you very much for doing that.

[0:09:30] Trustee Patrick: Thank you very much.

[0:09:31] Trustee Patrick: i think we stand strong on on that and uh thank you

[0:09:39] Trustee Patrick: ben you're not

[0:09:40] Voice 12: as well thanks here patrick thanks

[0:09:43] Trustee Patrick: we heard you but you were slightly i

[0:09:45] Voice 12: just said i

[0:09:46] Voice 12: seconded what trustee morrison said thank you i'll

[0:09:49] Voice 12: sorry about that that's

[0:09:52] Trustee Patrick: right so now this

[0:09:53] Trustee Patrick: is the town hall um um before i get going into the town hall i did receive an email request from

[0:10:00] Trustee Patrick: Chris Roper requesting five minutes I told him I would have to ask the trustees prior to the

[0:10:05] Trustee Patrick: town hall if they were in agreement to allow him that amount of time I

[0:10:12] Voice 11: think that's fine

[0:10:13] Trustee Patrick: you're okay with that all right so Chris I think you heard that but so stay put for a minute while

[0:10:18] Trustee Patrick: I go through the requirements of the town hall so the town hall is your opportunity to speak with us

[0:10:22] Trustee Patrick: we want to hear your questions and comments at this time later in the agenda we will be making

[0:10:26] Trustee Patrick: some decisions the applicant will have the opportunity to speak to us during the time

[0:10:32] Trustee Patrick: we consider the application your questions and comments are valued and help us make good

[0:10:36] Trustee Patrick: decisions when addressing the local trust committee we request that you direct comments to

[0:10:40] Trustee Patrick: us not to the audience or staff speak about issues not individuals be clear concise and respectful

[0:10:48] Trustee Patrick: um i do ask that uh you know you you limit your you know try to maintain your your your time i

[0:10:54] Trustee Patrick: I may ask you to wrap up and that is how we go.

[0:10:59] Trustee Patrick: So, well,

[0:11:00] Trustee Patrick: how do you get our attention is you have to raise your hand,

[0:11:03] Trustee Patrick: which is either at the center of your screen.

[0:11:05] Trustee Patrick: If you're on the phone, it's star six or star nine.

[0:11:09] Trustee Patrick: I think it's, I always forget which one it is.

[0:11:14] Trustee Patrick: And you can speak to us.

[0:11:17] Trustee Patrick: I see there is Don.

[0:11:24] Trustee Patrick: Don, if you take yourself off of mute.

[0:11:32] Voice 10: Good morning.

[0:11:33] Voice 10: Good morning.

[0:11:36] Voice 10: This morning I have two questions. The first question concerns an item on the agenda

[0:11:42] Voice 10: labeled correspondence. As all three of you are aware, I submitted two pieces of correspondence

[0:11:52] Voice 10: which I request to be included in the correspondence associated with the agenda

[0:12:00] Voice 10: of this meeting and neither have appeared.

[0:12:03] Voice 10: I would like to be directed if I could to the policy

[0:12:06] Voice 10: which governs when you decide

[0:12:11] Voice 10: or how you decide to put correspondence

[0:12:15] Voice 10: that you receive on the agenda for your meeting

[0:12:20] Voice 10: so I understand why my correspondence did not appear.

[0:12:29] Trustee Patrick: Don, I think in this case,

[0:12:30] Trustee Patrick: I thought I saw a response from staff

[0:12:32] Trustee Patrick: that said that they had directed your correspondence to the uh policy statement page

[0:12:37] Trustee Patrick: rather than to this agenda well

[0:12:43] Voice 10: i'm uh my core one piece of correspondence it does appear on

[0:12:47] Voice 10: the policy stage but i explicitly requested that it appear uh on the agenda and it is correspondence

[0:12:55] Voice 10: and i'm perplexed as to why it did not um

[0:13:06] Trustee Patrick: i don't know if staff have any input on selection of

[0:13:09] Trustee Patrick: correspondence for the agenda uh

[0:13:11] Planner Stockdill (probable): dawn um all the court did you send the correspondence to the 2050

[0:13:17] Planner Stockdill (probable): uh email address because all that correspondence is being directed separately um it's a different

[0:13:25] Planner Stockdill (probable): set of uh rules regard instead of it going to the ltc and being placed on the agenda i'm just

[0:13:34] Planner Stockdill (probable): wondering uh who you sent the actual email to well

[0:13:38] Voice 10: i have one of the emails i sent simply to

[0:13:44] Voice 10: uh the this local trust committee that that was the email concerning the opening of the meeting

[0:13:50] Voice 10: and why it wasn't why you had not taken action to immediately open the meeting that was the first

[0:13:57] Voice 10: piece of correspondence the second piece of correspondence has been sent to the chair of

[0:14:04] Voice 10: the trust council to islands 250 but i also sent it a separate under separate cover to

[0:14:13] Voice 10: my uh my three trustees on north pender um and asked explicitly asked that it be included uh

[0:14:22] Voice 10: as correspondence under the local trustee local trust correspondence I see no reason why that

[0:14:31] Voice 10: can't happen.

[0:14:33] Planner Stockdill (probable): Yes so generally the LTC should request for it to be on the agenda and perhaps

[0:14:39] Planner Stockdill (probable): this one was missed because it was also CC to the 2050 so what we could do is look into it

[0:14:46] Planner Stockdill (probable): um and then potentially put it on for the the september agenda if the ltc wishes to do that

[0:14:53] Voice 10: all right thank you i have i have a second and

[0:14:55] Trustee Morrison: actually just one other comment so i only see

[0:14:59] Trustee Morrison: one piece of correspondence that i've received from don um so i'm just concerned that i only

[0:15:06] Trustee Morrison: see one and why if there's multiple pieces um if you cc'd it to both myself and ben

[0:15:12] Trustee Morrison: um so I only see the one that is about the electronic meeting or being organized um and I

[0:15:19] Trustee Morrison: don't see a statement in there about I see a staff response or I see actually a response from Laura

[0:15:25] Trustee Morrison: but I don't see any kind of thing asking for it to be on the public agenda so good to know I also

[0:15:33] Trustee Morrison: would like Kim if you can clarify just how any correspondence that comes into the LTC

[0:15:39] Trustee Morrison: see gets on the agenda. So for instance, I can tell for this particular situation that because

[0:15:46] Trustee Morrison: it was CC to myself, Ben and Laura, but not to a staff that it wouldn't have automatically got on

[0:15:53] Trustee Morrison: the agenda. And that's something that we would have to forward the email to staff

[0:15:58] Planner Stockdill (probable): and specifically

[0:16:00] Planner Stockdill (probable): asked for it to be placed on the agenda when it's associated with a application like a temporary use

[0:16:06] Planner Stockdill (probable): use permit or a DVP usually that's attached to the staff report or if it's a larger rezoning

[0:16:12] Planner Stockdill (probable): then it will be posted on the website under the rezoning application and the same with the

[0:16:17] Planner Stockdill (probable): project but if it's general general correspondence if you could send it to staff and make it

[0:16:24] Planner Stockdill (probable): explicitly clear that you'd like it to be placed on the agenda or to simply just be filed for

[0:16:30] Planner Stockdill (probable): reference all

[0:16:31] Voice 10: right thank you so when i send it to staff and i should i send it directly to

[0:16:37] Voice 10: to you and this doctor uh

[0:16:39] Planner Stockdill (probable): south info at islandstrust.bc.ca would be the email address

[0:16:45] Planner Stockdill (probable): it's south info put it

[0:16:47] Voice 9: in the chat please

[0:16:48] Voice 10: okay i'll i'll find that thank you i a second question

[0:16:53] Voice 10: if i might and that concerns the uh the management and government uh governance review since two of

[0:17:04] Voice 10: um our trustee the trustees here are on that uh subcommittee of the executive committee um i in

[0:17:17] Voice 10: passing i note that i find it interesting that the uh request for decision was made by the

[0:17:25] Voice 10: that was made back in December of 2020

[0:17:28] Voice 10: of the governance and management review

[0:17:33] Voice 10: indicated that policy changes should not be made

[0:17:38] Voice 10: until there had been a assessment of the governance

[0:17:44] Voice 10: and management of the Islands Trust.

[0:17:47] Voice 10: Now I have a copy of the request for decision,

[0:17:50] Voice 10: but I don't have, could not find a copy

[0:17:53] Voice 10: of the proposal made by, I believe it's Northern Management Consultants.

[0:18:02] Voice 10: I was wondering if that's available to the public.

[0:18:08] Trustee Morrison: That's a good question.

[0:18:09] Trustee Morrison: I would assume it is available to the public.

[0:18:12] Trustee Morrison: As a proposal document, I would just ask if the staff can find the right link to where it sits.

[0:18:19] Trustee Morrison: It would be a project on a committee on the website.

[0:18:23] Trustee Morrison: I

[0:18:23] Trustee Patrick: think it was in an agenda package for the review select committee is where that document resides, if I am correct.

[0:18:34] Trustee Morrison: So I can try and find that. And can you access the chat, Don? Or can you see the chat? Are you on the phone?

[0:18:41] Voice 10: Yes, yes.

[0:18:42] Trustee Morrison: I'll try and find that link and just add it into the chat here.

[0:18:45] Voice 10: okay thank you and uh related to that um a question which i did not see as answered in the

[0:18:57] Voice 10: proposal for interviews i'm wondering how trust council can reduce the staff count at the

[0:19:06] Voice 10: the victoria office we do have seven senior managers plus a number of other staff

[0:19:14] Voice 10: uh what would be involved with trust council uh undertaking to reduce the staff would do that

[0:19:22] Voice 10: simply take place by reducing the budget for wages and salaries what would be the implic

[0:19:27] Voice 10: legal implications um is it possible to replace full-time staff with part-time consultants

[0:19:36] Voice 10: i'm wondering if any of those questions could be addressed today um

[0:19:42] Trustee Patrick: i can tell you that i mean

[0:19:44] Trustee Patrick: staff contingents is very carefully looked at and considered through our budget planning process

[0:19:49] Trustee Patrick: that we we go through every year we're about to head into that cycle once again um and so i i do

[0:19:59] Trustee Patrick: know trustees pay very close attention to um because that is our biggest cost is salary

[0:20:05] Trustee Patrick: however

[0:20:08] Voice 10: if you uh if if you wanted to reduce staff and reduce the budget this obviously has

[0:20:15] Voice 10: has implications for the individuals who are on staff.

[0:20:18] Voice 10: So I'm wondering how, what the mechanism would be

[0:20:22] Voice 10: for trust council to be able to make those changes.

[0:20:29] Trustee Patrick: Our mechanism we use is our,

[0:20:31] Trustee Patrick: we go through our strategic planning and we go through,

[0:20:33] Trustee Patrick: it's a work related, we focus on work.

[0:20:35] Trustee Patrick: What are we trying to achieve?

[0:20:37] Trustee Patrick: And then it's what resources do we need to meet that?

[0:20:40] Trustee Patrick: So to reduce resource or staffing,

[0:20:43] Trustee Patrick: finger, it would be to reduce what we want to do.

[0:20:47] Trustee Morrison: Yeah. And so like in times of an internal

[0:20:50] Trustee Morrison: mechanism, trust council doesn't control that. It is the CAO's responsibility to figure out how to

[0:20:55] Trustee Morrison: staff or adjust resources depending on what the budget that trust council gives. And so if trust

[0:21:01] Trustee Morrison: council gives a different budget with less resources, that impacts what the CAO would have

[0:21:07] Trustee Morrison: to do. And that would be his responsibility to figure that out because we employ him as the trust

[0:21:12] Trustee Morrison: council and it's his responsibility to figure that out. The governance review will highlight if

[0:21:19] Trustee Morrison: there is like issues across sort of senior management, trust council, trustees, LTCs,

[0:21:26] Trustee Morrison: like the whole sort of range of things that you can have a look at once I find this link here.

[0:21:33] Trustee Morrison: But the sort of management of staff is actually not the trust council's responsibility,

[0:21:39] Trustee Morrison: it's the management of financial resources that governs that.

[0:21:43] Voice 12: Thank you.

[0:21:46] Trustee McConchie (probable): Chair Patrick, if I can add, it sounds like Don,

[0:21:49] Trustee McConchie (probable): you got a lot of questions and you know,

[0:21:51] Trustee McConchie (probable): my phone number's in the phone book. So it's great to see you engaged.

[0:21:55] Trustee McConchie (probable): Don, I know is a member of our APC in the past and a very well-respected,

[0:22:00] Trustee McConchie (probable): knowledgeable member of our government. So Don, give us a call anytime.

[0:22:04] Trustee McConchie (probable): Thank you.

[0:22:06] Trustee Patrick: All right. Thank you, Don.

[0:22:10] Trustee Patrick: Is there anyone else that wishes to speak to us today? Chris?

[0:22:14] Trustee Patrick: I will say Michael Sketch.

[0:22:21] Trustee Patrick: Morning, Michael.

[0:22:24] Voice 11: Good morning, can you hear me?

[0:22:26] Trustee Patrick: Yes.

[0:22:28] Voice 11: I'm afraid I missed the trustee feedback

[0:22:30] Voice 11: and my question may have been answered then earlier.

[0:22:35] Voice 11: But the review of the trust policy statement

[0:22:40] Voice 11: is of course underway.

[0:22:42] Voice 11: And there has been a decision to delay first reading

[0:22:47] Voice 11: until I think it's next March and there's an undertaking by staff to give

[0:22:54] Voice 11: further or facilitate further public input I've made submission to Trust

[0:23:01] Voice 11: Council in my own opinion the trust policy statement as written fails in its

[0:23:08] Voice 11: responsibility to the Act in that the implementation of that policy is not

[0:23:15] Voice 11: included within the bylaw. Whether or not that opinion is correct, I believe there is reason to

[0:23:23] Voice 11: rewrite, not revise, the trust policy statement. And I've submitted a very rough first draft of

[0:23:30] Voice 11: that rewrite to council. My question is, what opportunity is there for the public to make

[0:23:38] Voice 11: substantive contributions to both the structure and to the content of this

[0:23:47] Voice 11: trust policy statement. I can't see any resolution by Trust Council to make

[0:23:53] Voice 11: substantive changes and more to the point $15,000 has been allocated to send

[0:24:01] Voice 11: the existing draft of the trust policy statement out for agency review uh it that says to the

[0:24:09] Voice 11: public or suggests to the public that there will be no substantive change whatsoever uh otherwise

[0:24:15] Voice 11: it could have cost uh the trust another fifteen thousand dollars for another review of of of the

[0:24:21] Voice 11: draft um these these issues are i think really very important i uh added to that um opinion i've

[0:24:31] Voice 11: I've taken out the directive policies from this draft trust policy statement, only the

[0:24:38] Voice 11: directive policies, and those are the only ones which are given weight to in local trust

[0:24:46] Voice 11: committee deliberations according to the policy statement.

[0:24:50] Voice 11: The rest is advocacy and commitments of trust counsel, but the directive policies are the

[0:24:56] Voice 11: heart of it, and there's not a great deal in it.

[0:24:59] Voice 11: There are awkwardnesses of English and explanation and redundancy.

[0:25:04] Voice 11: It really does need a rewrite, in my opinion.

[0:25:11] Voice 11: The core issues of climate change, emergency, and First Nations reconciliation,

[0:25:20] Voice 11: they're there, but my goodness, for a thousand hours of staff time,

[0:25:26] Voice 11: uh those two topics don't get much coverage frankly and i think the islands trust and we've

[0:25:34] Voice 11: got lots of retired lawyers and lots of intelligent input could do a lot better with with proper

[0:25:39] Voice 11: public input um but i don't see an opportunity to make those substantive recommendations for change

[0:25:47] Voice 11: uh please help we've got two members one one of you is the is the chair of the trust programs

[0:25:53] Voice 11: committee in charge of that review and the other a member of executive uh you're both fully

[0:26:00] Voice 11: cognizant of the of the issues uh please help i'll

[0:26:05] Trustee Patrick: first tell you that the the the fifteen

[0:26:07] Trustee Patrick: thousand dollars it's an up to fifteen thousand dollars and that's just an amount of money that's

[0:26:11] Trustee Patrick: made available that if first nations need uh assistance in doing a review that that money is

[0:26:17] Trustee Patrick: is just made available for that.

[0:26:21] Trustee Patrick: So it may or may not be spent.

[0:26:24] Trustee Patrick: The process is, we're kind of in this pre-process right now

[0:26:28] Trustee Patrick: before the September meeting where we welcome comments

[0:26:31] Trustee Patrick: on the document as it resides today.

[0:26:34] Trustee Patrick: And all of those comments are very much welcome.

[0:26:38] Trustee Patrick: And those can be sent to islands2050

[0:26:40] Trustee Patrick: at islandstress.bc.ca.

[0:26:43] Trustee Patrick: We are looking at an engagement process

[0:26:46] Trustee Patrick: that would be approved in the September meeting.

[0:26:48] Trustee Patrick: The executive did give staff direction

[0:26:51] Trustee Patrick: that we asked that a third party be brought

[0:26:54] Trustee Patrick: to help design that engagement

[0:26:56] Trustee Patrick: such that it is a participative process

[0:27:00] Trustee Patrick: and that the input that we received is integral

[0:27:03] Trustee Patrick: to the final draft of the report

[0:27:06] Trustee Patrick: and that the engagement may need to be different

[0:27:08] Trustee Patrick: and tailored to the different islands

[0:27:11] Trustee Patrick: because of our different needs.

[0:27:13] Trustee Patrick: So we are, staff I know are working very diligently to have that engagement plan prepared in time for the September meeting so that those decisions could be made.

[0:27:23] Trustee Patrick: So the intent is we do want to be able to receive comments that will inform the final document.

[0:27:28] Trustee Patrick: This is, we haven't even had first reading. And so we're still a ways away from and first reading has,

[0:27:35] Trustee Patrick: Trust Council has only directed that first reading be delayed to December at this point.

[0:27:39] Trustee Patrick: uh there has been you know we'll see what happens in september uh but each um until first reading

[0:27:47] Trustee Patrick: and then first reading still has a whole process that goes after first reading so um uh there'll

[0:27:54] Trustee Patrick: be lots of opportunity michael and all i can do is assure you that you're you know we want to hear

[0:27:58] Trustee Patrick: your comments and your comments will be considered so i that's all i can say i don't know if anyone

[0:28:05] Trustee Patrick: anyone Debbie you have anything you wish to add yeah

[0:28:08] Trustee Morrison: I've I have actually been sitting down and

[0:28:11] Trustee Morrison: Michael thank you very much for your submissions to the um to the trust council because I have

[0:28:16] Trustee Morrison: actually been sitting down and working with those and talking with other different folks in community

[0:28:21] Trustee Morrison: and across the trust council to think about that issue of structure um because that seems to be

[0:28:28] Trustee Morrison: really critical before we go into the first reading um and what pieces and how we want to

[0:28:35] Trustee Morrison: handle that aspect of of review because um it's tricky right with so many different things and

[0:28:42] Trustee Morrison: so many different concerns or issues um to ensure that we have significant portions in play and past

[0:28:49] Trustee Morrison: in ways that help support the work of the trust but then maybe like bench particular things that

[0:28:56] Trustee Morrison: we can't come to consensus on right now but that we can continue to work with so like what is that

[0:29:01] Trustee Morrison: process and structure that can allow for that really effectively because there have been a

[0:29:08] Trustee Morrison: number of concerns raised so I've been working with the documents you've sent and we'll reach

[0:29:13] Trustee Morrison: out again around that because you know we're sort of like into that cycle of feedback this month so

[0:29:19] Trustee Morrison: So, yeah, for sure.

[0:29:22] Trustee Patrick: Thank you.

[0:29:24] Trustee Patrick: Okay, Chris, I see you're there, and this trustee has said that you can have five minutes.

[0:29:32] Voice 15: Great, great.

[0:29:33] Voice 15: Thank you very much.

[0:29:35] Voice 15: Thanks for allowing me the time, and I'll be really brief and just really focus on the helicopter issue next door.

[0:29:42] Voice 15: One, Elizabeth May stated, the helicopter issue on North Pender is resulting in more phone calls to my office than any other North Pender issue I have ever experienced.

[0:29:58] Voice 15: That's pretty much a quote.

[0:30:00] Voice 15: verbatim. It's been 153 days since the helicopter started operating next door to my home. That's

[0:30:12] Voice 15: 153 days. There have been a minimum of 23 wildlife harassment complaints under case number

[0:30:27] Voice 15: ERS-21-0078. Excuse me. Two BC wildlife officers and a biologist came to Pender to witness

[0:30:42] Voice 15: helicopter flights. They wanted to see both takeoff and landing to assess impact on eagle,

[0:30:49] Voice 15: vulture, and other birds. Mr. Quinn canceled that event once everybody was lined up.

[0:30:57] Voice 15: it's never been followed up on there have been 25 calls personal calls placed to transport canada

[0:31:06] Voice 15: aircraft noise complaint department in ottawa there's been no return calls or acknowledgement

[0:31:14] Voice 15: of complaints received there's been 19 noise complaint calls placed to the crd

[0:31:24] Voice 15: bylaw officer who does not take noise complaints. There's been eight calls, meetings with Elizabeth

[0:31:33] Voice 15: May. There have been three meetings with Adam Olson. There's been a number of meetings at my

[0:31:42] Voice 15: home with the local trust members. A very conservative estimate of individual time

[0:31:52] Voice 15: time accumulated in the helicopter issue exceeds 265 man hours. That's 33 days at eight hours a

[0:32:02] Voice 15: day. That's a month of work. My latest communication with the trust stated clearly, our staff

[0:32:13] Voice 15: continually pushes back against the North Pender Trust on the helicopter issue and states that

[0:32:22] Voice 15: that their requests are beyond the scope

[0:32:27] Voice 15: and work of the trust.

[0:32:30] Voice 15: Documented.

[0:32:33] Voice 15: Let me offer Webster's definition of trust.

[0:32:36] Voice 15: Sorry, let me offer Webster's definition of staff.

[0:32:41] Voice 15: A group of persons as employees

[0:32:47] Voice 15: charged with carrying out the work of an establishment

[0:32:52] Voice 15: or executing some undertaking.

[0:32:56] Voice 15: a group of assistants to a manager, superintendent, or executive.

[0:33:02] Voice 15: I understand there's a staff response scheduled for completion tomorrow

[0:33:10] Voice 15: on the helicopter issue.

[0:33:13] Voice 15: I'd like to know how to get access to that.

[0:33:15] Voice 15: Thank you.

[0:33:18] Trustee Patrick: All right, Chris, I'm not sure which conversation you're referring to,

[0:33:24] Trustee Patrick: but I know that this trust committee is taking steps.

[0:33:29] Trustee Patrick: through the land use bylaw review um i

[0:33:34] Voice 15: was referring to a uh email communication i received

[0:33:38] Voice 15: from north bender island trust that i i say that without checking that with ben first but

[0:33:49] Voice 15: in an email that i received from ben it states that uh our staff continually pushes back

[0:33:59] Voice 15: against the North Tender Island Trust on the helicopter issue

[0:34:02] Voice 15: and states that the requests are beyond the scope and work of the trust.

[0:34:09] Voice 15: So I'm kind of asking, you know, who's driving the boat?

[0:34:14] Voice 15: Is the trust at the wheel or is the staff at the wheel?

[0:34:18] Trustee Patrick: I

[0:34:19] Voice 15: wonder if I can respond to this here, Patrick.

[0:34:21] Trustee Patrick: Yes, please do, Ben.

[0:34:22] Trustee Patrick: I

[0:34:23] Trustee McConchie (probable): mean, Chris and I have had long talks about this.

[0:34:27] Trustee McConchie (probable): And yeah, it is beyond the scope of the staff.

[0:34:29] Trustee McConchie (probable): Because the Supreme Court of Canada, and this will be for the 20th time I've explained this, the Supreme Court of Canada determined in 2006 that aeronautics are under the control of the federal government.

[0:34:41] Trustee McConchie (probable): So anytime, yes, when we ask staff who are limited by resources to help with this particular issue, they say it's not within our scope of our jurisdiction, which is correct.

[0:34:51] Trustee McConchie (probable): correct so the problem i'm having is um with members of the community continually asking

[0:34:56] Trustee McConchie (probable): trustees to do something to reinvent the wheel it's very frustrating and i share your frustrations

[0:35:03] Trustee McConchie (probable): chris um i i'm not sure what else i can do it's not a matter of the staff steering the ship it's

[0:35:09] Trustee McConchie (probable): a matter of the staff literally don't know what to do so if you want to continually discuss this

[0:35:14] Trustee McConchie (probable): we can keep talking about it but we've talked about it at length um and and i'm not at this

[0:35:19] Trustee McConchie (probable): point i am literally not sure what to do as elizabeth may the only political solution would

[0:35:24] Trustee McConchie (probable): be to have a private members bill brought to the house of commons and as i stated in the email

[0:35:30] Trustee McConchie (probable): if there might be an election so that might not happen so here we are we're stuck in this issue

[0:35:35] Trustee McConchie (probable): and you know i'm just being as straight ahead and as honest as i can but continually coming to the

[0:35:41] Trustee McConchie (probable): trust committee asking us to do something that is outside of our jurisdiction without any of our

[0:35:46] Trustee McConchie (probable): powers is very frustrating. It's very challenging. But I can assure you that I'm working very hard

[0:35:51] Trustee McConchie (probable): with Elizabeth May, who has the jurisdictional authority to do something about this. She is the

[0:35:57] Trustee McConchie (probable): one who we elect to deal with federal issues. Please continually contact Elizabeth May's office

[0:36:03] Trustee McConchie (probable): and encourage her to have a private member's bill in the House of Commons. Thank you.

[0:36:09] Trustee Patrick: Thank you. Trust me, I can't be.

[0:36:12] Trustee McConchie (probable): I

[0:36:12] Voice 15: am Ben and first I this was not an intent to throw your efforts uh this is this is coming from

[0:36:20] Voice 15: a landowner whose property has been devalued by a helicopter that exceeds the red line the red line

[0:36:31] Voice 15: db level it's hit 91 on my db meter on my property which is red line and and to me this becomes more

[0:36:44] Voice 15: really of a land use issue and and you're right but the feds don't want to take any part of it

[0:36:51] Voice 15: then the letter that came from omar clearly states that they really don't care about the private side

[0:36:58] Voice 15: because it's not registered so it's a real gray area and mr quinn has taken full advantage of the

[0:37:05] Voice 15: color and seriously we're you know we're we're in a tinder dry situation here i'm cutting down

[0:37:12] Voice 15: dead cedar trees and i got a helicopter coming in and landed over in in a in a fire prone

[0:37:20] Voice 15: own. No fire issue. It's a serious concern. And I don't believe that we have the right

[0:37:30] Voice 15: to pass it to the feds, you know, because they're in Ottawa. We're here. We're feet on the ground.

[0:37:39] Voice 15: You're the island's trust. And darn, you should have that control. Darn, you should. You know,

[0:37:46] Voice 15: Shame on us for not putting it in place, because we're here. They're not here. Omar's sitting in Ottawa in a condo. He don't even know where North Pender Island is. Sorry, now I'm getting on my soapbox.

[0:38:01] Voice 15: Can

[0:38:01] Trustee McConchie (probable): I just correct something just quickly, Chair Patrick?

[0:38:05] Trustee McConchie (probable): So it's not the federal government to blame.

[0:38:07] Trustee McConchie (probable): It's the Supreme Court of Canada, which determined, and there was lawyers that argued against the Supreme Court decision, right, that agreed with you, Chris.

[0:38:16] Trustee McConchie (probable): But ultimately, the Supreme Court of Canada determined that the federal government decides things.

[0:38:20] Trustee McConchie (probable): And I'm certain the federal government wouldn't want this headache right now.

[0:38:23] Trustee McConchie (probable): So, yeah, I mean, I share your frustrations.

[0:38:25] Trustee McConchie (probable): I, most meetings during this, my term as a trustee have been folks pointing out the fact

[0:38:32] Trustee McConchie (probable): that the trust can do very limited things to actually preserve and protect, in my opinion.

[0:38:36] Trustee McConchie (probable): So I, I, I'm just as frustrated as you, Chris, and I appreciate you taking the time.

[0:38:42] Voice 7: A couple other, a couple other

[0:38:44] Trustee Morrison: things to add, if I can.

[0:38:47] Trustee Morrison: So, so one thing is that regardless, in many ways, of the fact that we may or not have

[0:38:57] Trustee Morrison: um the capacity we still will go ahead and put something into our land use bylaws and if that

[0:39:03] Trustee Morrison: goes forward as a legal challenge then we will do that um if it if it passes our community review

[0:39:10] Trustee Morrison: and gets into our land use bylaw so um that's one thing the other thing is thinking about and and i

[0:39:17] Trustee Morrison: think we need to think broadly as we've been advised by some community members to not be just

[0:39:22] Trustee Morrison: helicopters but low flying aircraft potentially so and the other thing is um while it may be

[0:39:31] Trustee Morrison: outside purview as uh you know like outside our current control which is it's not the only issue

[0:39:39] Trustee Morrison: there's actually several that are like that um we we can advocate for trying to figure out how to

[0:39:46] Trustee Morrison: have that uh that kind of control allocated to us in this area but again that's probably inside some

[0:39:52] Trustee Morrison: some of the governance review issues,

[0:39:54] Trustee Morrison: some of the like thinking about like what's the scope

[0:39:56] Trustee Morrison: in the trust policy statement of our work or not.

[0:39:59] Trustee Morrison: And so, you know, those things are all ongoing

[0:40:02] Trustee Morrison: and very slow, so deeply frustrating.

[0:40:06] Trustee Morrison: But yeah, we do need to try to figure out how to,

[0:40:10] Trustee Morrison: you know, motivate these,

[0:40:12] Trustee Morrison: between the crack issues that are coming up.

[0:40:16] Voice 15: When is it gonna be introduced in land value law?

[0:40:21] Voice 15: we'll

[0:40:22] Trustee Patrick: be talking about that

[0:40:23] Trustee Patrick: project the shortly here as soon as we get through into the meeting

[0:40:27] Trustee Patrick: it is on the agenda today to talk about the next steps for the land use bylaw

[0:40:30] Voice 14: okay okay thank

[0:40:33] Trustee Patrick: you so much chris thank

[0:40:36] Voice 15: you for the time appreciate it

[0:40:38] Trustee Patrick: thank you is there anyone

[0:40:40] Trustee Patrick: else that wishes to address us today in the in the town hall again your comments are always

[0:40:47] Trustee Patrick: important it's so please please reach out to the the trustees uh the the south info at islands

[0:40:54] Trustee Patrick: with an s trust.bc.ca uh is a is a good method that will get to all of us and get on the record

[0:41:01] Trustee Patrick: um and um so please always reach out because we do want to hear from you and for the policy

[0:41:07] Trustee Patrick: statement it's islands uh 2050 at islands trust.bc.ca so please uh correspond with us

[0:41:16] Trustee Patrick: and get your information in because it does matter and we do want to hear from you okay

[0:41:22] Trustee Patrick: trustees we'll move on with the agenda we have um sorry we have minutes from the june 24th meeting

[0:41:30] Trustee Patrick: are there any additions or corrections that need to be made to those minutes not

[0:41:36] Trustee McConchie (probable): for me chair patrick

[0:41:37] Trustee McConchie (probable): no

[0:41:37] Trustee Patrick: i'm not seeing any so we can approve those through general consent and uh we have a follow-up

[0:41:43] Trustee Patrick: action list on page 11 of the agenda package are there any questions for staff or is there

[0:41:49] Trustee Patrick: anything on the follow-up action list that staff wish to bring to our attention not seeing any

[0:42:03] Trustee Patrick: all right then I'm going to keep moving along so it's going to bring us to our an application that

[0:42:12] Trustee Patrick: we have at 13.1 it's a development variance permit 2021.2 and it's on page 14 of the agenda package

[0:42:20] Trustee Patrick: and I see planner Stockville, the floor is yours.

[0:42:23] Trustee Patrick: Thank

[0:42:24] Planner Stockdill (probable): you, Chair Patrick.

[0:42:25] Planner Stockdill (probable): This is a development variance permit,

[0:42:29] Planner Stockdill (probable): a variance for the placement of a proposed educational sign

[0:42:34] Planner Stockdill (probable): within the exterior side lot line setback

[0:42:38] Planner Stockdill (probable): on the property known as Driftwood Center.

[0:42:42] Planner Stockdill (probable): The portion of the property is a public gathering area

[0:42:46] Planner Stockdill (probable): located in front of the bakery and pharmacy

[0:42:48] Planner Stockdill (probable): see where the grassy area with a few picnic tables. Subsection 5.2.1 of the signs regulation

[0:42:56] Planner Stockdill (probable): will be required to be varied to allow the siting of this sign within that 7.5 side lot setback

[0:43:05] Planner Stockdill (probable): for a educational sign. The sign will be placed on a concrete pad with cedar central posts and

[0:43:13] Planner Stockdill (probable): three treated corner posts as well as a wood shaker roof. The sign structure will not be backlit

[0:43:20] Planner Stockdill (probable): nor will there be any lights. It's a three-dimensional sign structure that will outline

[0:43:25] Planner Stockdill (probable): Pender Island parks and trails, animals and fauna, and information on the ecological diversity and

[0:43:31] Planner Stockdill (probable): information on water usage and aquifers. There's a copy of the notice and proposed permit that's

[0:43:38] Planner Stockdill (probable): attached to the staff report as attachment number three and four a portion of this actually this

[0:43:45] Planner Stockdill (probable): the entire property is located in the commercial and industrial form and character development

[0:43:52] Planner Stockdill (probable): permit area there is an exemption exemption e that states that new construction not requiring

[0:43:59] Planner Stockdill (probable): a building a permit is exempt from requiring a dp and the capital regional district have indicated

[0:44:08] Planner Stockdill (probable): that a building permit is not required

[0:44:10] Planner Stockdill (probable): as it's less than 107 square feet.

[0:44:15] Planner Stockdill (probable): So the impacts of the neighboring properties are minimal

[0:44:18] Planner Stockdill (probable): as there's no direct neighbors fronting the area

[0:44:21] Planner Stockdill (probable): where the sign will be located.

[0:44:23] Planner Stockdill (probable): In addition, the structure would blend in

[0:44:25] Planner Stockdill (probable): with the surrounding buildings and structures

[0:44:27] Planner Stockdill (probable): and as a design and materials used for the sign structure

[0:44:30] Planner Stockdill (probable): would be consistent with the overall character

[0:44:32] Planner Stockdill (probable): of Driftwood Center.

[0:44:36] Planner Stockdill (probable): I did check our inbox this morning

[0:44:39] Planner Stockdill (probable): and we have received no submissions for this application.

[0:44:45] Planner Stockdill (probable): So staff have provided a recommendation for the LTC to consider

[0:44:50] Planner Stockdill (probable): and that's on page 14 of the agenda

[0:44:53] Planner Stockdill (probable): and that's to approve the issuance of the development variance permit

[0:44:58] Planner Stockdill (probable): based on the fact that the potential impact with granting the variance are minimal.

[0:45:04] Planner Stockdill (probable): There are minimal safety risks associated with the citing of the proposed signs

[0:45:09] Planner Stockdill (probable): within that exterior side lot line setback and as I mentioned before there has been no responses

[0:45:17] Planner Stockdill (probable): received for this application and I believe the applicant is also here Dorothy to answer

[0:45:25] Planner Stockdill (probable): any questions the LTC may have thank you great

[0:45:33] Trustee Patrick: all right trustees oops the app is the applicant

[0:45:37] Trustee Patrick: in here, Dorothy? Can we get her promoted to a panelist? Hello? Hello Dorothy, how are you? Yes,

[0:45:49] Trustee Patrick: hi. Is there anything you'd like to add?

[0:45:53] Voice 4: Not really, Kim said it all.

[0:45:57] Voice 4: The idea of the sign really is to give anybody regarding the fauna, wildlife, what we have on

[0:46:15] Voice 4: pender the important one we have always liked the the water map that the islands trust has had

[0:46:21] Voice 4: and i'm not sure if it's still in existence but i know it was at one time we'd like to have that

[0:46:28] Voice 4: on the sign uh trails from pender island parks that would be an interesting thing i think for

[0:46:34] Voice 4: tourists and for locals and that's really all the sign is all

[0:46:40] Trustee Patrick: right well thank you and hold

[0:46:41] Trustee Patrick: tight we might have a question or two for you trustees questions for staff for the applicant

[0:46:47] Trustee McConchie (probable): Trustee Morrison, do you want to go ahead?

[0:46:50] Trustee Morrison: Yeah, I have a couple of quick questions

[0:46:52] Trustee Morrison: or maybe a couple of comments and questions.

[0:46:55] Trustee Morrison: So one is it would be great Kim

[0:46:58] Trustee Morrison: and I'm not sure where we're at for this

[0:47:00] Trustee Morrison: but it'd be great to have those final

[0:47:02] Trustee Morrison: sort of water study maps, the new ones available.

[0:47:07] Trustee Morrison: So question for you is like, is that available

[0:47:10] Trustee Morrison: and how can we support that?

[0:47:12] Trustee Morrison: And then two would be, so maybe you could just do

[0:47:16] Trustee Morrison: that one first and then i'll come back because the other one might take us in a different direction

[0:47:20] Planner Stockdill (probable): yeah um i'll have to check with uh william and narissa with regards to what maps we have

[0:47:27] Planner Stockdill (probable): available in relation to the groundwater mapping but what i'll do is i will connect dorothy with

[0:47:33] Planner Stockdill (probable): william and narissa to make sure that she's able to get that information before um she moves forward

[0:47:39] Planner Stockdill (probable): with the sign great

[0:47:41] Trustee Morrison: because that would be really beneficial to have that latest version of work

[0:47:44] Trustee Morrison: that we've done because we just put like two and a half years of work into it it'd be nice to have

[0:47:49] Trustee Morrison: it like available to everyone so yeah that's

[0:47:51] Trustee Morrison: great um generally i'm really happy to see this i know

[0:47:56] Trustee Morrison: you'd mentioned this a few years ago dorothy about like your desire to do this and so i'm happy to

[0:48:00] Trustee Morrison: see this idea of public information in this space um i think the question i have is um more sort of

[0:48:10] Trustee Morrison: about the driftwood development wholly and i know it's not related to the specific variants but i

[0:48:15] Trustee Morrison: know as part of the development permit for the driftwood um part of the issue is screening of

[0:48:21] Trustee Morrison: parking areas and i know that that's not fully in the area that's just behind the um petro station

[0:48:29] Trustee Morrison: and sort of like the new entrance really lovely alignment and new entrance that's been done there

[0:48:35] Trustee Morrison: so i just wanted to know what your plans were to continue screening along that edge because i

[0:48:40] Trustee Morrison: I know you're still like working through the development on that side.

[0:48:43] Trustee Morrison: Yes, I

[0:48:44] Voice 4: think on the development plan, we still have two more buildings that can go up.

[0:48:49] Voice 4: And as you know, also not on the actual commercial zone property, but new to you is going to be going in on right next door.

[0:48:59] Voice 4: so i think the any screening would take place at that time because we can combine it with new to

[0:49:06] Voice 4: you because um there's going to be obviously some development right there as well and we can clean

[0:49:12] Voice 4: up that whole area yeah

[0:49:14] Trustee Morrison: because just that that area where all the trucks park there and things

[0:49:17] Trustee Morrison: that would be

[0:49:17] Trustee Morrison: really lovely if it was screened

[0:49:19] Voice 4: it you know that the problem we have um and we've

[0:49:23] Voice 4: we've actually been in conversations with the police who have been in conversation with ministry

[0:49:28] Voice 4: of transport. It's a very gray area of that graveled area. If you're standing at the gas

[0:49:36] Voice 4: station, looking at the road to the right of the gas station, where the big trucks park all the

[0:49:42] Voice 4: time, we've had the police ask the trucks not to park there because it makes a blind spot for

[0:49:48] Voice 4: people coming out of the driveway. They can't see the traffic coming. We know that the property line

[0:49:55] Voice 4: is behind the two hydro poles um the police have asked ministry of transport to put some

[0:50:02] Voice 4: no parking signs there but i'm not sure whether that's going to take place or

[0:50:06] Voice 4: not so it's it's

[0:50:08] Voice 4: really difficult until we establish exactly how we can keep these trucks off that gravel area

[0:50:13] Voice 4: um it's not no point doing anything

[0:50:18] Voice 7: um

[0:50:19] Voice 4: until i mean we know where the property line is but

[0:50:22] Voice 4: But it has been an issue for certain for accidents haven't happened yet, but certainly could.

[0:50:31] Trustee Morrison: Yeah. OK, thanks for that. And as far as this application goes, I'm actually I think it'd be great to have this kind of sign.

[0:50:38] Trustee Morrison: So I'm happy that you pursued it. Trustee McConkie?

[0:50:44] Trustee McConchie (probable): I just so the bylaw is there in the event someone decides to put up a giant sign that says two burly men moving or whatever.

[0:50:52] Trustee McConchie (probable): whatever um you know advertising or whatever right so the so now Dorothy uh on behalf of

[0:50:58] Trustee McConchie (probable): Pardal Management is coming here if I'm understanding correctly to ask the trust

[0:51:02] Trustee McConchie (probable): committee to approve a big sign and it sounds to me like it's mainly used for educational purposes

[0:51:07] Trustee McConchie (probable): if that's if I'm clear about that Dorothy um it's

[0:51:10] Voice 4: only it's only used for educational that's great

[0:51:14] Trustee McConchie (probable): yeah perfect perfect so um you know I I don't see any uh issues with this at all um certainly

[0:51:20] Trustee McConchie (probable): a discussion about the future development plans and stuff to do with the new to you will be

[0:51:25] Trustee McConchie (probable): uh forthcoming and we can ask those questions so i'd be okay to um go ahead and create the motion

[0:51:30] Trustee McConchie (probable): to approve well

[0:51:31] Trustee Patrick: please proceed um

[0:51:33] Trustee McConchie (probable): i i'd like to shoot i can't scroll through this right now

[0:51:37] Trustee McConchie (probable): page 14.

[0:51:39] Trustee McConchie (probable): yeah uh one second here sorry go ahead can you go ahead to trustee morrison i've i've

[0:51:46] Trustee McConchie (probable): I've just lost it in my tabs.

[0:51:47] Trustee McConchie (probable): Ah, irritating.

[0:51:48] Trustee Morrison: No, it's okay.

[0:51:49] Trustee Morrison: I got it.

[0:51:50] Trustee Morrison: That the North Pender Island Local Trust Committee

[0:51:52] Trustee Morrison: approve issuance of development variance

[0:51:56] Trustee Morrison: permit application NPDVP 2021.2 Murdoch.

[0:52:04] Trustee McConchie (probable): I second the motion.

[0:52:06] Trustee Morrison: All right.

[0:52:07] Trustee Morrison: Is there any discussion?

[0:52:08] Trustee Morrison: No, just a big thank you for doing things

[0:52:11] Trustee Morrison: that promote education in the islands.

[0:52:13] Trustee McConchie (probable): Absolutely.

[0:52:14] Trustee Patrick: All right.

[0:52:15] Trustee Patrick: Then I'll call the vote.

[0:52:16] Trustee Patrick: All those in favor?

[0:52:17] Trustee Patrick: Aye.

[0:52:18] Trustee Patrick: in

[0:52:18] Trustee McConchie (probable): favor all

[0:52:19] Trustee Patrick: right that's carried so thank you very much and good luck on getting that up and

[0:52:25] Trustee Patrick: populated with educational material thanks okay next on our agenda is uh the land use bylaw review

[0:52:35] Trustee Patrick: it's a 14.1 and it's on page 29 of the agenda package and again over to you planner stockville

[0:52:42] Trustee Patrick: Thank

[0:52:43] Planner Stockdill (probable): you, Chair Patrick. So this is a staff report outlining some additional information required from the LTC or some options the LTC can consider with regards to the agriculture, tourism accommodation and marine and shoreline regulations.

[0:52:59] Planner Stockdill (probable): And there's also a recommendation to schedule some community information meetings in the fall. And this would be to present the draft bylaw to community members in person to have that discussion.

[0:53:17] Planner Stockdill (probable): discussion so we can get into perhaps what that may look like later on in the staff report and

[0:53:23] Planner Stockdill (probable): if you'd like we can do like we did before one topic at a time going through the options and

[0:53:29] Planner Stockdill (probable): then we can discuss some of the community information options at the end so the first

[0:53:36] Planner Stockdill (probable): first topic to discuss is the agriculture regulations we've received the comments from

[0:53:43] Planner Stockdill (probable): from the North Pender Agricultural Advisory Planning Commission.

[0:53:48] Planner Stockdill (probable): I thank you so much for the work.

[0:53:50] Planner Stockdill (probable): It was very detailed and very much appreciated.

[0:53:55] Planner Stockdill (probable): Staff have incorporated most of all the recommendations

[0:54:00] Planner Stockdill (probable): in the draft bylaw right now.

[0:54:02] Planner Stockdill (probable): Some of their recommendations will be in the draft bylaw for September

[0:54:06] Planner Stockdill (probable): because they're more of the technical amendments.

[0:54:08] Planner Stockdill (probable): amendments. So those will be integrated in the next month. But there are two items that I'm hoping that we can discuss and just get a little bit more information from the LTC. The first one is in regards to this new rural residential two zone. So currently, our all current rural residential zone properties that are not connected to a water system, except for those properties connected to the razor

[0:54:38] Planner Stockdill (probable): or point water system will be rezoned to this new rural residential two zone. So those properties

[0:54:45] Planner Stockdill (probable): that will retain the rural residential zone, which will be RR1, will be those properties

[0:54:51] Planner Stockdill (probable): connected to the Magic Lake and the Trincomalee water systems. The new RR2 zone will be exactly

[0:55:00] Planner Stockdill (probable): like the RR1 zone, with the exception that agriculture will be a primary permitted use

[0:55:08] Planner Stockdill (probable): and it will also permit agritourism and agritourism accommodation as an accessory use.

[0:55:16] Planner Stockdill (probable): I did want to turn the LTC's attention to OCP Policy 2.1.1, and this is on page 31 of the

[0:55:25] Planner Stockdill (probable): agenda. It states that for those properties designated rural residential in the OCP,

[0:55:32] Planner Stockdill (probable): the principal use shall be residential. So if the LTC is creating this new Rural Residential 2 zone

[0:55:41] Planner Stockdill (probable): and agriculture is now a primary permitted use, that policy will need to be amended

[0:55:48] Planner Stockdill (probable): to add that agriculture can also be a principal use. There is also an option, I've listed it as

[0:55:56] Planner Stockdill (probable): as option B is to allow agriculture

[0:55:59] Planner Stockdill (probable): on rural residential two lots,

[0:56:01] Planner Stockdill (probable): either as an accessory use or just on lots

[0:56:05] Planner Stockdill (probable): over a certain size, for example,

[0:56:07] Planner Stockdill (probable): permitting agriculture as a permitted primary use

[0:56:11] Planner Stockdill (probable): over one hectare, but the recommendations from the AAPC

[0:56:15] Planner Stockdill (probable): were to permit agriculture outright.

[0:56:20] Planner Stockdill (probable): So that's the first bit there.

[0:56:21] Planner Stockdill (probable): And should I pause and then have a discussion

[0:56:23] Planner Stockdill (probable): about that item?

[0:56:24] Planner Stockdill (probable): them yes please all right trustees yeah

[0:56:29] Trustee Morrison: so so thank you very much for for this you know looking

[0:56:35] Trustee Morrison: through all of the um aapc recommendations and thinking clearly about this um i i would lean

[0:56:43] Trustee Morrison: toward the issue of um you know putting that extra limitation about agricultural size like

[0:56:53] Trustee Morrison: like one hectare or not, I would recommend not doing that, going with what the AAPC suggested,

[0:56:58] Trustee Morrison: because one of the arguments that they made when they came to speak with us was really about the

[0:57:03] Trustee Morrison: idea of small lots that then would not be built on for housing, but would be used for various

[0:57:10] Trustee Morrison: agricultural purposes that are adjacent to those who own other lots that have housing on them.

[0:57:16] Trustee Morrison: So like actually allowing in many ways less housing and construction if we don't put that kind of restriction on it. So allowing a primary use. Can you talk a little bit about like, I know amendments to the OCP or I thought amendments to the OCP were outside the scope of this work, but things like this where we have like one little thing, is that really problematic or can we just do that?

[0:57:42] Trustee Morrison: that?

[0:57:42] Planner Stockdill (probable): No, sorry. No, these, there actually is already a, an OCP amendment in the works that

[0:57:49] Planner Stockdill (probable): helps support these regulations. So that's certainly within the scope.

[0:57:53] Voice 9: Okay. That sounds

[0:57:54] Voice 9: good. Ben, do you have any thoughts? Trustee McConkie?

[0:58:01] Trustee McConchie (probable): Yeah. The first thought I have is,

[0:58:04] Trustee McConchie (probable): I'm just curious to know what, why we wouldn't do this or why this wasn't in place before.

[0:58:10] Trustee McConchie (probable): like this is a great idea right and i'm fascinated to know like at future meetings

[0:58:15] Trustee McConchie (probable): what the opposition uh opinion is because to me this seems logical uh magic lake and

[0:58:22] Trustee McConchie (probable): are very different very highly densified areas that require um special type of zoning to really

[0:58:28] Trustee McConchie (probable): consider uh the needs and issues because what happens in magic lake doesn't necessarily apply

[0:58:33] Trustee McConchie (probable): to what happens in clam bay so uh i'm curious to know if there's any what counter argument what

[0:58:39] Trustee McConchie (probable): What would be the problem with adopting this?

[0:58:41] Trustee McConchie (probable): What's the concern?

[0:58:42] Trustee McConchie (probable): I'm not clear on that.

[0:58:48] Trustee Patrick: Well, I think that's one of the reasons why we'd go to a community information meeting.

[0:58:53] Trustee McConchie (probable): Yeah, perfect.

[0:58:54] Trustee Patrick: Yeah, so

[0:58:55] Trustee McConchie (probable): that's, yeah, that's, go ahead, Tracey.

[0:58:57] Trustee McConchie (probable): Yeah,

[0:58:58] Trustee Morrison: the number one concern that I can imagine and why separating these into two zones actually solves that problem a little bit is that neighbors who are close, like in lots where they're smaller and there might be proximity,

[0:59:13] Trustee Morrison: like wouldn't want a pig farm right next door to it right like you because we we've had this in

[0:59:19] Trustee Morrison: other areas outside magic lake where people are concerned about having rural like smells

[0:59:26] Trustee Morrison: adjacent to their property that they come to close and you know i understand that issue but

[0:59:32] Trustee Morrison: you live on a rural island like there has to be some understanding that rural activity is

[0:59:37] Trustee Morrison: you know in your neighborhood so separating this from really high dense areas and trying to keep

[0:59:44] Trustee Morrison: other areas on the island much more you know rural in nature i think is a good move personally

[0:59:53] Trustee Patrick: planner stockville anything you wanted to add on that or well

[0:59:56] Planner Stockdill (probable): and just to mention what uh trustee

[0:59:59] Planner Stockdill (probable): morrison said

[0:59:59] Planner Stockdill (probable): I'm sorry.

[1:00:00] Planner Stockdill (probable): that the new rural residential two zone and this is actually currently in the rural residential

[1:00:04] Planner Stockdill (probable): zone is that pig farming dog breeding and boarding and boarding kennels but specifically

[1:00:09] Planner Stockdill (probable): pig farming um is only permitted on lots greater than 1.2 hectares right so

[1:00:16] Trustee Morrison: that solves that

[1:00:17] Trustee Morrison: problem a bit yeah yeah so

[1:00:20] Planner Stockdill (probable): no um staff don't need a resolution for this uh because we're

[1:00:25] Planner Stockdill (probable): this is something that staff was going to do anyways was to put forward a amending OCP bylaw

[1:00:31] Planner Stockdill (probable): that would add language around supporting agriculture as a principal use. So that's

[1:00:39] Planner Stockdill (probable): that item is fine and I'm happy to move on to farm worker housing.

[1:00:44] Trustee Patrick: Go ahead then.

[1:00:48] Planner Stockdill (probable): So the AAPC recommends allowing farm worker housing on all lots having farm tax

[1:00:56] Planner Stockdill (probable): status, and where there is a demonstrated need and appropriate lot size. The difficulty with

[1:01:02] Planner Stockdill (probable): this approach is that really the only mechanism the LTC could use to require this information

[1:01:08] Planner Stockdill (probable): specifically demonstrating the need is through a temporary use permit or a rezoning application.

[1:01:16] Planner Stockdill (probable): In addition, the OCP Agriculture Policy 2.2.5, and this is on page 31 of the agenda, it states that the LTC may consider zoning or changing zoning regulations or a zoning application if certain information is provided, and that's ensuring that the accommodation

[1:01:43] Planner Stockdill (probable): is necessary for farm purposes, also that it's temporary in nature, and also is consistent with

[1:01:51] Planner Stockdill (probable): the recommendations of the regional agrologist. So there are two options the LTC could consider

[1:02:00] Planner Stockdill (probable): that staff have identified, that is. The first one is to not actually include farm worker

[1:02:07] Planner Stockdill (probable): accommodation in the land use bylaw, but to potentially reduce temporary use permit application

[1:02:16] Planner Stockdill (probable): fees for those property owners or farmers that are applying specifically for farm worker

[1:02:22] Planner Stockdill (probable): accommodation. Right now, the TUP application is $1,100, and perhaps the LTC may consider

[1:02:29] Planner Stockdill (probable): amending the fee bylaw to reduce that if the use is for farm worker accommodation.

[1:02:35] Planner Stockdill (probable): And the advantages of this option is that through the TUP process, the LTC can request this information, ensuring that there is actually a need.

[1:02:46] Planner Stockdill (probable): Also, comments from the regional agrologists and so forth. And again, the use is temporary as well.

[1:02:53] Planner Stockdill (probable): I should also note that the ALC is in the process of amending their regulations to permit an additional small dwelling unit on properties located within the ALR.

[1:03:10] Planner Stockdill (probable): So, right now, ALR properties are permitted one dwelling unit and a secondary suite.

[1:03:17] Planner Stockdill (probable): This new regulation would allow, say, for example, a cottage.

[1:03:20] Planner Stockdill (probable): And currently, the North Pender Land Use Bylaw does allow cottages on properties greater than 1.2 hectares.

[1:03:31] Planner Stockdill (probable): So what this means is when this new ALC regulation comes into place, farmers would have the ability to use this cottage for farmworker accommodation.

[1:03:43] Planner Stockdill (probable): So that is a consideration as well this new ALC regulation that I believe they just released information on the last few weeks so I don't believe we've received any comments from the AAPC about that.

[1:03:57] Planner Stockdill (probable): The second option is to permit one farm worker accommodation outright in the agriculture zone.

[1:04:05] Planner Stockdill (probable): For those that have farm status and is located in the ALR.

[1:04:09] Planner Stockdill (probable): ALR. This may not be consistent with OCP policy 2.2.5 because there's again no mechanism for the

[1:04:18] Planner Stockdill (probable): Islands Trust to ensure that the use is for farm purposes and that there's a demonstrated need

[1:04:24] Planner Stockdill (probable): because if this use is permitted outright through the zone, the Islands Trust can't request this

[1:04:31] Planner Stockdill (probable): information if it's permitted outright. And there is a potential risk with this option as

[1:04:38] Planner Stockdill (probable): if the ALC has the ability to change their regulations requirements in the future to not,

[1:04:45] Planner Stockdill (probable): oh pardon me, I should preface this with the fact that currently the ALC does require

[1:04:53] Planner Stockdill (probable): permission or that needs to grant permission for farm worker accommodation. So if you were to

[1:05:00] Planner Stockdill (probable): permit it outright through the zone, a farmer would still or a property owner would still have

[1:05:07] Planner Stockdill (probable): have to go to the ALC for permission for this farm worker accommodation. But there is a potential

[1:05:12] Planner Stockdill (probable): risk that the ALC will change the regulations requirement in the future to not require

[1:05:18] Planner Stockdill (probable): applications for farm worker accommodation and then permit them outright. So if this were to

[1:05:24] Planner Stockdill (probable): happen, the LTC would have no mechanism to ensure the farm worker accommodation would meet the OCP

[1:05:29] Planner Stockdill (probable): policies. So there's a few different options here. And I'm happy to answer any more questions

[1:05:37] Planner Stockdill (probable): the alt or ltc may have or if this topic still needs some more clarification we could always

[1:05:44] Planner Stockdill (probable): set up another meeting with the aapc to discuss the new alc regulations and how that may impact

[1:05:51] Planner Stockdill (probable): actually their recommendations that they made specifically for farm worker accommodation

[1:05:56] Trustee Patrick: i was just going to say salt spring i know this announcement came out on july 12th and we did

[1:06:00] Trustee Patrick: have a meeting our ltc with our aapc and the salt spring ag alliance on the topic and have directed

[1:06:08] Trustee Patrick: staff to work on some options um um on this so i think there's an opportunity for you to work in

[1:06:16] Trustee Patrick: cooperation with salt spring on on on some of of this because it is it is extended to not just

[1:06:23] Trustee Patrick: farm worker housing but agritourism housing for farm labor or rental property for supplemental

[1:06:28] Trustee Patrick: income on ALC that's the the new rules that have come out so exciting and I think I know I'm sure

[1:06:35] Trustee Patrick: you would want the AAPC's ideas and thoughts on on how this could look like trustees and

[1:06:46] Trustee McConchie (probable): yeah so I'm just trying to think like from the experience of if I'm a farmer and I own land

[1:06:51] Trustee McConchie (probable): so right now and I want to get farm workers it's heavily bureaucratic if if we take option

[1:06:58] Trustee McConchie (probable): a which is to have a tup plus then they're under the jurisdiction of the alc um you know i want to

[1:07:06] Trustee McConchie (probable): make this as easy as possible for farmers to get uh an ability to house their workers now i

[1:07:13] Trustee McConchie (probable): understand there's there's problems with the ltc giving up it's basically it's oversight is what

[1:07:18] Trustee McConchie (probable): i'm understanding planner stock bill um but you know that's something i'm comfortable with it

[1:07:22] Trustee McConchie (probable): seems to be the kind of gamble here that we have to take and hope that people act in good faith

[1:07:26] Trustee McConchie (probable): I mean, it's hard to predict that type of thing. But my goal of this and my outcome for this is to hopefully have farmers, you know, having workers there, because that's what I've heard from farmers is it's the biggest impediment to having really a successful local food production.

[1:07:41] Trustee McConchie (probable): And what's what's a huge goal of ours is to be a self-sustaining food economy here in the islands.

[1:07:46] Trustee McConchie (probable): So I'm willing to go with option B right now, but I certainly would like to hear from the AAPC if that's necessary as well.

[1:07:53] Trustee McConchie (probable): well

[1:07:54] Trustee Patrick: these new the new ALC rules actually take out that we we are the one stop now it doesn't

[1:08:00] Trustee Patrick: go the application does not go to the ALC the local trust committee only I

[1:08:06] Trustee McConchie (probable): see so then if we

[1:08:07] Trustee McConchie (probable): don't uh this is the new development is what you're saying yeah

[1:08:10] Trustee Patrick: the July 12th announcement

[1:08:12] Trustee Patrick: yeah

[1:08:12] Trustee McConchie (probable): so I mean that's close enough in an announcement that we probably need feedback

[1:08:15] Trustee McConchie (probable): from the farmers more farmers to really understand what's going on but if that's willing but the

[1:08:21] Trustee McConchie (probable): the bottom line is is whatever we can bureaucratically eliminate i i'm in favor of if

[1:08:26] Trustee McConchie (probable): that makes sense thank you yeah

[1:08:28] Trustee Morrison: i i would echo that ben and and really thinking about um so two

[1:08:33] Trustee Morrison: things came up for me one um the idea of the alc having cottages like allowing cottages and like

[1:08:43] Trustee Morrison: what that means in terms of like ALR land and our agricultural zone land maps to the ALR

[1:08:52] Trustee Morrison: pretty much so like can we just say like the eight rules apply right like is that a way to

[1:09:00] Trustee Morrison: to we mimic what whatever those changes are that the ALC makes is there a way to have a more fluid

[1:09:08] Trustee Morrison: rule that way so that we're not having to constantly change our our bylaws to keep up

[1:09:15] Trustee Morrison: with the changes in the ALR but that we're actually referencing the ALR and saying like

[1:09:21] Trustee Morrison: we're consistent with the ALR because that would I think be cleaner in in the future in terms of

[1:09:29] Trustee Morrison: changes that are being made with respect to farm worker housing anyway I know there are some other

[1:09:35] Trustee Morrison: there are issues in the ALR about like greenhouses or things that like there are potentially some

[1:09:39] Trustee Morrison: other concerns around but for that it might just like our policies echo the ALR and like if you

[1:09:47] Trustee Morrison: need to have a variance you have to come to us for that but like that we are echoing that kind

[1:09:53] Trustee Morrison: of policy and so I don't know if that's possible or not but having said that I also think it would

[1:09:59] Trustee Morrison: would be wise to ensure that we have a conversation with the AAPC around this. It's a tough time for

[1:10:08] Trustee Morrison: farmers to like give us time because it's like prime season right now for farmers working. So

[1:10:18] Trustee Morrison: I think we have to be a little bit generous with our ask to them and maybe like, you know,

[1:10:24] Trustee Morrison: um meet folks somewhere on the evening after work kind of issue so um and see what's possible I

[1:10:32] Trustee Morrison: see that actually George Thoreau is on the call and the attendees today so it might be worthwhile

[1:10:39] Trustee Morrison: just reaching out to them and seeing what's possible do you need a statement from us Kim

[1:10:45] Trustee Morrison: to like reach out to the AAPC

[1:10:47] Planner Stockdill (probable): um it may be helpful just to have it just so we we have record of it

[1:10:54] Planner Stockdill (probable): So a resolution stating that staff to refer to the AAPC regarding farm worker accommodation

[1:11:04] Planner Stockdill (probable): and the new ALC regulations.

[1:11:08] Trustee Morrison: Shannon, did you catch that?

[1:11:16] Voice 14: I'll read one back to you.

[1:11:18] Voice 14: Are you there, Shannon?

[1:11:43] Voice 14: I am, but if you'd like me to write the motion, it's going to take

[1:11:45] Voice 5: me one second.

[1:11:46] Voice 5: Or if somebody wants to...

[1:11:47] Trustee Patrick: No, that's all right.

[1:11:48] Trustee Patrick: I thought you were busy writing away.

[1:11:50] Trustee Patrick: I'm just uh not to preempt a discussion yet but um I know on Saltsburg they had just finished

[1:11:56] Trustee Patrick: their area farm plan uh just right as the pandemic was starting and there's a section

[1:12:00] Trustee Patrick: on farm worker housing in there so they were kind of so that that was the clear direction

[1:12:05] Trustee Patrick: they wanted the new ALC rules to be looked at under the that uh section so that might be useful

[1:12:11] Trustee Patrick: to share um there's a like so there's a whole section in the Salt Spring area farm plan

[1:12:16] Trustee Patrick: and for those of you it's called farm to plant our plan to farm is the is the website that has

[1:12:25] Trustee Patrick: the new farm plan and

[1:12:32] Voice 5: with the agricultural land commission is it is it agricultural land

[1:12:36] Voice 5: commission rules is it a alc recommendations what would be interesting yeah let's see

[1:12:45] Voice 5: it

[1:12:46] Trustee Patrick: was new residential rules they are yeah rules that go in effect on december 31st

[1:12:51] Trustee Patrick: that would be the best new residential rules i

[1:13:07] Voice 5: see motion would be something like that the

[1:13:08] Voice 5: north pender island local trust committee requests staff refer farm worker accommodation and the new

[1:13:13] Voice 5: agricultural land commission residential rules to the north pender island agricultural advisory

[1:13:17] Voice 5: planning commission thank

[1:13:20] Trustee Morrison: you that sounds really good

[1:13:21] Trustee Patrick: i so move all right is there a second i

[1:13:25] Voice 14: second that any

[1:13:26] Trustee Patrick: discussion i'll call the vote all those in favor aye

[1:13:33] Trustee Morrison: in

[1:13:34] Trustee McConchie (probable): favor that's carried

[1:13:36] Trustee Morrison: and if we can give a big thank you and and be flexible on timing given the time of year

[1:13:40] Trustee Morrison: we're in

[1:13:41] Voice 14: absolutely all

[1:13:46] Trustee Patrick: right any other feedback then on agriculture or farm worker housing at

[1:13:52] Trustee Patrick: this point i'm

[1:13:58] Planner Stockdill (probable): happy to move on to commercial tourist accommodation all right please proceed

[1:14:04] Planner Stockdill (probable): there are three items to provide the ltc with more information and to look for direction

[1:14:10] Planner Stockdill (probable): the first topic is the four mckinnon road properties and i believe perhaps one or two

[1:14:17] Planner Stockdill (probable): of the property owners may be actually either listening or attending the ltc has written has

[1:14:25] Planner Stockdill (probable): received written comments from three of the four property owners while the fourth is either still

[1:14:31] Planner Stockdill (probable): still currently for sale or has been recently sold I'm not sure of the exact status

[1:14:38] Planner Stockdill (probable): draft amendments are included and only include density reduction to 1325 McKinnon Road as they

[1:14:49] Planner Stockdill (probable): were the only property that expressed support to reduce the density from I believe it was nine

[1:14:56] Planner Stockdill (probable): nine units down to three. Two other property owners have expressed their desire to retain

[1:15:04] Planner Stockdill (probable): their density. And I believe the trustees have been in contact with one or two of the property

[1:15:10] Planner Stockdill (probable): owners. So on page 33 of the agenda, staff have provided the options for the LTC to consider.

[1:15:18] Planner Stockdill (probable): The first is to make no changes to the density for the four McKinnon Road properties. The second

[1:15:24] Planner Stockdill (probable): is to and this is reflected in the current draft amendment bylaw post the website is to only reduce

[1:15:31] Planner Stockdill (probable): the density for 1325 mckinnon road as they have expressed support for that and retain the density

[1:15:37] Planner Stockdill (probable): for the three other mckinnon road lots or the other is to reduce the density for all four properties

[1:15:44] Planner Stockdill (probable): um and any direction from the ltc um would be helpful or if you'd

[1:15:52] Planner Stockdill (probable): like to retain the option b

[1:15:54] Planner Stockdill (probable): that's fine too

[1:15:56] Trustee McConchie (probable): i've got some direction i think i'm wondering if you get my fellow trustees agree

[1:16:01] Trustee McConchie (probable): i want to know what the results of william shulbaugh's groundwater study uh and the impacts

[1:16:10] Trustee McConchie (probable): that that could potentially have on that neighborhood we have received correspondence

[1:16:14] Trustee McConchie (probable): from neighbors that are concerned about the aquifer and recharge on that areas and that will

[1:16:19] Trustee McConchie (probable): certainly um come into play with regards to discussions of if density is going to increase

[1:16:24] Trustee McConchie (probable): there that seems to be one of the primary um concerns i have with the current density um it's

[1:16:30] Trustee McConchie (probable): it's uh if anything is going to be built there of any type of resort they certainly uh hopefully

[1:16:36] Trustee McConchie (probable): are aware that that water is a major concern and uh that we need to have uh discussions with them

[1:16:41] Trustee McConchie (probable): regarding appropriate development and certainly right now this is probably a good time

[1:16:47] Trustee McConchie (probable): to do that so I would put off any making any decision until we hear from William

[1:16:54] Trustee McConchie (probable): on September 7th which I'm anxiously awake.

[1:16:59] Trustee Morrison: Thank you for that and also a couple quick

[1:17:02] Trustee Morrison: questions so I noticed that no correspondence was attached to this I think it's because we

[1:17:06] Trustee Morrison: keep getting correspondence sent to us as trustees but not to the South Island because people aren't

[1:17:11] Trustee Morrison: sure where to send that so we'll try to be more consistent about forwarding that when we get it

[1:17:16] Trustee Morrison: but is that will that correspondence be attached to the package because i also didn't see it in

[1:17:21] Trustee Morrison: the correspondence folder on the file today yes

[1:17:24] Planner Stockdill (probable): so eventually that should be all on the website

[1:17:27] Planner Stockdill (probable): it won't be attached to the agenda unless the ltc specifically wants it attached

[1:17:33] Planner Stockdill (probable): due to some changes in staffing we are behind in processing our correspondence but the ltc has been

[1:17:40] Planner Stockdill (probable): sent all the correspondence to date related to this. It just may not have been actually posted

[1:17:45] Planner Stockdill (probable): to the website yet.

[1:17:47] Trustee Morrison: Will it get posted into our correspondence, like our trustee correspondence

[1:17:50] Trustee Morrison: folder? I

[1:17:52] Planner Stockdill (probable): will look into that. Yeah.

[1:17:54] Trustee Morrison: And that's where I really look for that as a compiled. It's

[1:17:57] Trustee Morrison: really hard, like especially as the chair of trust programs committee, I get hundreds of emails and

[1:18:03] Trustee Morrison: it's really hard to sort it out when I'm trying to address a single issue and like understand it.

[1:18:07] Trustee Morrison: so it'd be really helpful if it was all compiled into that right there that's one thing the other

[1:18:14] Trustee Morrison: thing is um we have had several emails over the last year related to concerns about water like

[1:18:20] Trustee Morrison: ben is saying and i really think we have to have careful consideration of you know aquifer capacity

[1:18:27] Trustee Morrison: in that area um we've also had concerns named about the just increase in frequency of traffic

[1:18:35] Trustee Morrison: on that road um and sort of the nature of traffic on that road and so i'm like i've also had some

[1:18:44] Trustee Morrison: conversations with some of the commercial owners on that road um and the challenge we're facing is

[1:18:49] Trustee Morrison: that there's a history of development in that space that was not really thought out it was just

[1:18:56] Trustee Morrison: a it was a like a gazetted kind of thing that came in from like how the trust got layered into that

[1:19:04] Trustee Morrison: that area or that in past trustees like you know gave out zoning without really comprehensive

[1:19:09] Trustee Morrison: planning and thought about access and fire and water and all of those things so um my question

[1:19:16] Trustee Morrison: related to that is you know if we were to keep densities in that space can we add something to

[1:19:24] Trustee Morrison: the commercial tourist accommodation aspect requires water not to be from groundwater

[1:19:30] Trustee Morrison: water, um, to be stored water or to not draw in the summer, like other issues that can like

[1:19:36] Trustee Morrison: mitigate aquifer issues at least. Um, so that would be one question, like how can we actually

[1:19:43] Trustee Morrison: name inside the commercial zoning things that will reduce? Cause there's two risks that I think

[1:19:49] Trustee Morrison: we could mitigate reasonably well. One would be actual water usage on a site like that. Um,

[1:19:55] Trustee Morrison: You know, septic will be covered by BEHA and others like in terms of health and building permits, but water use and drawing on the aquifers, I think that needs to be addressed straight up.

[1:20:06] Trustee Morrison: We have to have alternative methods that people are using. And my understanding is that actually that has shifted now that we potentially can have, for instance, catchment water stored as commercial.

[1:20:18] Trustee Morrison: I think that just shifted in the last year. So that would be one thing. The other thing is that that water storage for fire be a requirement because increased people, especially off island people, increased fire risk.

[1:20:34] Trustee Morrison: And so having a huge amount of water stored on the property that is accessible for firefighting would be something that I would want to see.

[1:20:45] Trustee Morrison: It does not mitigate the issue that has been named around just increased traffic and shift in neighborhood character.

[1:20:51] Trustee Morrison: So I do think we need to consider that in our possible, you know, challenges.

[1:21:02] Trustee Morrison: challenges um all right and it is high density like there is a section along there that's just

[1:21:09] Trustee Morrison: high density when you add it all together so um it does need to be addressed um okay so i i'm all

[1:21:19] Trustee Morrison: for just bringing this back in september hearing what william shilba says um and i yeah yeah i was

[1:21:28] Trustee Patrick: it's i i was if i could just speak for just a second it's similar to what you're to me you

[1:21:34] Trustee Patrick: you know, 26 densities of being 26 low impact, small, you know, glamping style,

[1:21:43] Trustee Patrick: you know, operation is very different from 26 units of a three bedroom cot or two bedroom

[1:21:48] Trustee Patrick: cottage with, you know, two bathrooms and hot tubs. And, you know, so it's how can we

[1:21:55] Trustee Patrick: shape the future of how those densities would be used as well? Is that possible?

[1:22:02] Trustee Patrick: possible yeah that's yeah sorry

[1:22:04] Trustee Patrick: yeah

[1:22:06] Trustee McConchie (probable): i i just want to say i certainly if the property owners

[1:22:10] Trustee McConchie (probable): are listening if you want to the local trust committee really wants to work hard uh to find a

[1:22:14] Trustee McConchie (probable): environmentally sound uh management plan for this um but also keeping in mind that the property

[1:22:20] Trustee McConchie (probable): owners could sell it in 10 years so when we make decisions we're not just making decisions based

[1:22:25] Trustee McConchie (probable): on the current needs of the property owner but for the long-term impacts of you know 50 60 years

[1:22:30] Trustee McConchie (probable): down the line uh whoever owns this uh that the zoning is uh environmentally appropriate yeah

[1:22:37] Trustee Morrison: yeah absolutely um and it was i really am thankful for those who have reached out and

[1:22:44] Trustee Morrison: had conversations about what their concerns and their needs are related to those properties both

[1:22:49] Trustee Morrison: neighbors and um the commercial owners in those spaces it's really helpful to understand the

[1:22:54] Trustee Morrison: the neighborhood okay

[1:23:01] Trustee Patrick: is that enough direction yes

[1:23:03] Planner Stockdill (probable): yes absolutely i'm going to reach out to

[1:23:06] Planner Stockdill (probable): william as well and see if i can um see if you can provide some further feedback um on those

[1:23:12] Planner Stockdill (probable): properties and actually potentially the next one which we're going to discuss which is driftwood

[1:23:17] Planner Stockdill (probable): center um sorry kim yep

[1:23:20] Trustee Morrison: um the property that's currently for sale there um the 1333 mckinnon

[1:23:28] Trustee Morrison: um it really needs to be clear to the realtors that that that land use bylaw is currently under

[1:23:37] Trustee Morrison: consideration because i know that 1329 has recently sold and changed ownership and like

[1:23:44] Trustee Morrison: that needs to be clear in the sale documents because you know we don't want to have a

[1:23:51] Trustee Morrison: situation where a new owner takes hold of that thinking that they have 10 like guaranteed 10

[1:23:56] Trustee Morrison: 10 units and are making a mortgage on that. That is, that is actually to me,

[1:24:02] Trustee Morrison: like seller, seller beware,

[1:24:04] Trustee Morrison: because there's a libel suit coming to play there. So like the realtors,

[1:24:07] Trustee Morrison: we should reach out to the realtors and just be clear with them about that.

[1:24:13] Planner Stockdill (probable): Right. Yeah. I have actually reached out to her,

[1:24:16] Planner Stockdill (probable): but haven't been able to actually connect. So we'll make sure we do that.

[1:24:20] Planner Stockdill (probable): And that's the difficult.

[1:24:21] Trustee McConchie (probable): If I can interrupt, sorry, planner stock deal.

[1:24:23] Trustee McConchie (probable): I just need a point of clarification. This was a private sale recently.

[1:24:27] Trustee McConchie (probable): so even if we reached out to the realtors

[1:24:29] Trustee McConchie (probable): the realtors are not actually to um you know the

[1:24:32] Trustee McConchie (probable): realtors i think do a very good job of informing islanders um and if there's any clarification

[1:24:37] Trustee McConchie (probable): usually i found the realtors you know call get the client to call me and i often take a lot of

[1:24:42] Trustee McConchie (probable): calls from people but this in particular circumstance was a private sale sorry to

[1:24:46] Trustee McConchie (probable): interrupt and the

[1:24:47] Planner Stockdill (probable): realtor is aware yeah okay good so moving on to driftwood center uh at the may

[1:24:56] Planner Stockdill (probable): 12th meeting, the LTC gave direction to staff to reduce the densities to the number that is

[1:25:03] Planner Stockdill (probable): currently established on the property. For Driftwood Centre, they're permitted to have 27

[1:25:12] Planner Stockdill (probable): commercial guest accommodation units with two accessory dwelling units. And to date,

[1:25:18] Planner Stockdill (probable): no commercial guest accommodation units or dwelling units have been constructed on the

[1:25:22] Planner Stockdill (probable): the on the property on the portion of property that's zoned commercial too we did receive

[1:25:28] Planner Stockdill (probable): communication from um miss dorothy murdoch um earlier this week which was circulated to the ltc

[1:25:38] Planner Stockdill (probable): with her thoughts and desires for retaining the zoning um but staff have provided options for the

[1:25:47] Planner Stockdill (probable): ltc to consider which is on page 34 of the of the staff report and that's to reduce the numbers of

[1:25:55] Planner Stockdill (probable): the permitted commercial guest accommodation units retain the 27 or rezone to a commercial one use

[1:26:02] Planner Stockdill (probable): and the sounds like the uh dorothy did mention that she would like to retain the 27 retain the c2

[1:26:09] Planner Stockdill (probable): um zoning um this may be another property that we can get comments from william regarding

[1:26:16] Planner Stockdill (probable): regarding groundwater in the area and this is one that I could always report back with further

[1:26:21] Planner Stockdill (probable): information after we receive the mapping. Interesting.

[1:26:30] Trustee McConchie (probable): Yeah it sounds to me like the

[1:26:32] Trustee McConchie (probable): driftwood obviously doesn't want to remove density from that area potentially you know

[1:26:37] Trustee McConchie (probable): lowering in profits right for whatever they end up developing and I totally respect that and I

[1:26:41] Trustee McConchie (probable): understand that. I guess what is interesting to me is like we don't have an ability to

[1:26:47] Trustee McConchie (probable): say right now as a trust committee yes you can densify but you have to prove like um water

[1:26:55] Trustee McConchie (probable): catchment or um some type of rainwater storage unit um i don't believe we have that in place

[1:27:02] Trustee McConchie (probable): right now correct me if i'm wrong planner stock bill but that that to me is kind of the crux of

[1:27:07] Trustee McConchie (probable): the issue the densities are based on like 1980s or whatever and now if you just look around 40

[1:27:14] Trustee McConchie (probable): days without rain we're in a major drought it's like going to be another heat wave we are entering

[1:27:20] Trustee McConchie (probable): climate change pretty pretty big time now as as anticipated by scientists and i know trustee

[1:27:25] Trustee McConchie (probable): morrison and chair patrick are really hip to the science behind it so you does that make sense it's

[1:27:31] Trustee McConchie (probable): like we can't seem to um we need to be able to implement a some type of law or bylaw that states

[1:27:38] Trustee McConchie (probable): you gotta be able to show that you can prove water in 50 years because i i'm i'm i'm certain

[1:27:43] Trustee McConchie (probable): certain William's going to come back with some data and say there's some areas that just are

[1:27:47] Trustee McConchie (probable): lacking water. And we have major concerns. So that may be a future conversation to have.

[1:27:53] Trustee McConchie (probable): But those are concerns that I had immediately reading that in the report.

[1:27:58] Trustee Morrison: Yeah. And I think like, in addition to that, like, this is actually not just McKinnon Road,

[1:28:04] Trustee Morrison: or not just Driftwood, I think, like commercial enterprise or industrial as well, actually,

[1:28:11] Trustee Morrison: enterprises on the island, we have to have summer stored water.

[1:28:15] Trustee Morrison: Like we just, we, we cannot be operating without stored water.

[1:28:19] Trustee Morrison: And if there is proof of water that a significant, like wonderful well is there for winter pumping

[1:28:26] Trustee Morrison: great, but you still need summer stored water because the pressure in the summer is going

[1:28:32] Trustee Morrison: to be much lower and the risk of salt water infiltrations increasing and just the ability

[1:28:38] Trustee Morrison: to like pump, um, from a well, it's just not a thing to be able to fight a fire.

[1:28:44] Trustee Morrison: so like to be able to have really clear stored water for fire and summer use I just think has

[1:28:52] Trustee Morrison: to be on all high density activity on the island so and that and high risk activity that like might

[1:28:59] Trustee Morrison: be industrial or commercial and so I'm wondering if there is a way for us to like really specifically

[1:29:05] Trustee Morrison: include that in the commercial and industrial zoning inside the land use bylaw review that like

[1:29:11] Trustee Morrison: Like proof of water for a well is great, but you also have to have proof of storage for summer drought related issues.

[1:29:19] Planner Stockdill (probable): And that's the difficulty of building something like that in the land use bylaw.

[1:29:24] Planner Stockdill (probable): Generally, this type of information or this requirement is tied into a TUP or rezoning application.

[1:29:30] Planner Stockdill (probable): It's at that point where the LTC can request groundwater studies to ensure that there's sufficient water.

[1:29:37] Planner Stockdill (probable): and then also require that there is the applicant has ways to supplement so has

[1:29:45] Planner Stockdill (probable): sufficient storage and so forth so rezoning application is a great process to do that

[1:29:51] Planner Stockdill (probable): but there may be other mechanics mechanisms either through the land use bylaw or potentially

[1:29:56] Planner Stockdill (probable): amending the commercial and industrial development permit

[1:29:59] Planner Stockdill (probable): Permit.

[1:30:00] Planner Stockdill (probable): area there may be options through that so that's something I can provide more information on and I

[1:30:06] Planner Stockdill (probable): can report back.

[1:30:07] Trustee Morrison: Yeah that would be really helpful and understanding that so I just want to say back

[1:30:14] Trustee Morrison: to you what I heard so that there may be mechanisms for existing commercially zoned property to come

[1:30:20] Trustee Morrison: to compliance around that idea there may also be mechanisms to put it into the land use bylaws so

[1:30:26] Trustee Morrison: So that future rezoning applications for commercial zoning shifts or industrial zoning shifts have to do that.

[1:30:33] Trustee Morrison: But current zoning necessarily be like currently zoned properties wouldn't have to abide by that because they're already zoned that way.

[1:30:42] Planner Stockdill (probable): That's right.

[1:30:42] Trustee Morrison: However, even without that obligation, I think it's worthwhile to put into our land use bylaw for future rezoning.

[1:30:50] Trustee Morrison: and then working with current owners of those properties to encourage compliance just through

[1:30:57] Trustee Morrison: logic and like rationale. They don't want their properties to burn down either. So like, I think

[1:31:01] Trustee Morrison: working with them in a collaborative way is going to be the right move. I

[1:31:11] Trustee McConchie (probable): agree with that. Absolutely.

[1:31:12] Trustee McConchie (probable): Trustee Morrison. One thing I just, just noting about fire, we had a great presentation from Chief

[1:31:17] Trustee McConchie (probable): Dine to the Parks and Recreation Commission, which is a CRD organization. And Chief Dine was very

[1:31:24] Trustee McConchie (probable): informative uh put a lot of fears at ease actually uh and expressed uh a lot of uh important knowledge

[1:31:31] Trustee McConchie (probable): and it might be worthwhile uh one day our local trust committee uh actually inviting the fire

[1:31:36] Trustee McConchie (probable): chief uh to uh speak as a delegation uh you know for 10 minutes or so about these

[1:31:41] Trustee McConchie (probable): concerns uh yeah

[1:31:42] Trustee McConchie (probable): anyways thank you yeah

[1:31:44] Trustee Morrison: i would really like that that would be helpful yeah

[1:31:47] Trustee Patrick: we had uh it was uh i

[1:31:49] Trustee Patrick: I wasn't aware of the John Thin Reimer,

[1:31:51] Trustee Patrick: who's the head of emergency for CRD.

[1:31:55] Trustee Patrick: I didn't know he came out of the wildfire fighting section

[1:31:59] Trustee Patrick: along with our fire smart people on Salt Spring

[1:32:03] Trustee Patrick: did a presentation just a couple of weeks ago

[1:32:04] Trustee Patrick: and it was really well received and very informative.

[1:32:07] Trustee Patrick: So I know they've got something canned

[1:32:09] Trustee Patrick: and they could customize it to each island

[1:32:11] Trustee Patrick: because it was about our Salt Spring

[1:32:13] Trustee Patrick: and the risks and all of that.

[1:32:14] Trustee Patrick: So well attended.

[1:32:17] Trustee Patrick: and just on I think as you were talking about like development permit areas we've been thinking

[1:32:23] Trustee Patrick: about how we could do a either a wildfire protection dpa that's not just appropriate

[1:32:29] Trustee Patrick: for future development but is useful guidance material for existing landowners on stewarding

[1:32:35] Trustee Patrick: their property so I think that I think we need to make these tools work in a broader way and

[1:32:41] Trustee Patrick: more useful way so any other feedback on this one then all right uh

[1:32:51] Planner Stockdill (probable): so what's next

[1:32:53] Planner Stockdill (probable): last item under the c2 zoning is employee housing options staff have added a new regulation that

[1:33:05] Planner Stockdill (probable): allows an employee to occupy one of the two permitted accessory dwelling units on c2 zone

[1:33:12] Planner Stockdill (probable): own properties. The LTC could revise this to actually make it a requirement for those

[1:33:21] Planner Stockdill (probable): tourist accommodation operations that are on a larger scale, for example, over 20 units that

[1:33:28] Planner Stockdill (probable): requires the allocation of one of those two accessory dwelling units must be used for

[1:33:34] Planner Stockdill (probable): employee housing. Another option that actually isn't listed is, say, for the larger tourist

[1:33:40] Planner Stockdill (probable): accommodation operations again could be over 20 units must use perhaps two of their commercial

[1:33:49] Planner Stockdill (probable): guest accommodation units for the two house employees. So there are a couple options there

[1:33:59] Planner Stockdill (probable): to add those provisions direction would be it would be nice to have direction from the LTC

[1:34:05] Planner Stockdill (probable): see this is on page 34 of the agenda currently the only property that has not been built out

[1:34:13] Planner Stockdill (probable): as we discussed is driftwood the driftwood center so if any new employee housing regulations were

[1:34:20] Planner Stockdill (probable): to be established this would be applicable potentially to the driftwood center if they

[1:34:25] Planner Stockdill (probable): were to build out and

[1:34:27] Trustee Morrison: and actually the the they may be applicable to other properties if we reduce

[1:34:32] Trustee Morrison: density on other properties and they had to apply for increased density because by reducing density

[1:34:38] Trustee Morrison: on some of the commercial properties we wouldn't necessarily be saying that we wouldn't consider it

[1:34:42] Trustee Morrison: we would just be saying that you basically have to abide by the new rules for the commercial zoning

[1:34:48] Trustee Morrison: if you want to like rezone higher density right yeah and that that's something to consider because

[1:34:54] Trustee Morrison: um one of the moves that we could make is to reduce like quite low depending on what what

[1:35:01] Trustee Morrison: what William says, zoning on any of those properties that would rely on current groundwater

[1:35:08] Trustee Morrison: extraction methods, and then require people to reapply for increased zoning to show that they're

[1:35:14] Trustee Morrison: actually developing in a way that abides by the new rules. That would be the strategy for getting

[1:35:20] Trustee Morrison: everybody into compliance, like more forcefully, I would prefer to have people actually work

[1:35:26] Trustee Morrison: work collaboratively to do that but we could take a more you know regulative approach to it too

[1:35:33] Trustee Morrison: yeah

[1:35:38] Trustee McConchie (probable): and and i just uh i i don't even know how you'd operate a business without providing

[1:35:42] Trustee McConchie (probable): commercial uh sorry without providing employee housing right now it is so hard to find uh housing

[1:35:49] Trustee McConchie (probable): for people that work here um so this seems logical to keep uh as part of the make make

[1:35:55] Trustee McConchie (probable): sure make this mandatory for sure uh if it's exceeding 20 units absolutely yeah

[1:36:00] Trustee Patrick: all right

[1:36:04] Trustee Patrick: any other feedback needed nope

[1:36:07] Planner Stockdill (probable): not on the c2 zoning all right okay moving on

[1:36:13] Planner Stockdill (probable): to marine and

[1:36:14] Planner Stockdill (probable): shoreline amendments i've provided the two resolutions that were passed at the may 12th

[1:36:20] Planner Stockdill (probable): meeting and one of the ones was removing stairs our stairs would not be exempt from the setback

[1:36:28] Planner Stockdill (probable): to the natural boundary of the sea so those amendments have been made or those changes

[1:36:33] Planner Stockdill (probable): have been made to the amendment bylaws so if somebody were want would want to build stairs

[1:36:38] Planner Stockdill (probable): within the natural boundary of the sea they would have to apply for a development variance permit

[1:36:45] Planner Stockdill (probable): um i've listed um on page 34 subsection 3.7.2 this is how the amended section reads

[1:36:56] Planner Stockdill (probable): There are three different types of structures that are still permitted to be constructed within that setback.

[1:37:04] Planner Stockdill (probable): One is anchor pads or abutments that are connected to a dock, a dock walkway or ramp, and also a pump house.

[1:37:13] Planner Stockdill (probable): The LTC may want to consider removing the first two structures anything associated with accessing a dock to be not exempt from the setback to the natural boundary of the sea and this would be consistent with the direction to require rezoning applications for all future docks.

[1:37:33] Planner Stockdill (probable): so what we staff could do is actually remove item one and two and it would only be pump houses that

[1:37:42] Planner Stockdill (probable): are permitted uh within the setback to the natural boundary of the sea yeah

[1:37:48] Trustee Morrison: i think that's that's

[1:37:49] Trustee Morrison: consistent with the the direction we're going on dogs and it's again it's not saying that you can

[1:37:55] Trustee Morrison: never have a doc and it's certainly not saying what i have heard going around that you have to

[1:37:59] Trustee Morrison: rip out all your dogs like that is not what we're saying what we're saying sorry I laughed just

[1:38:05] Trustee Morrison: because I was like wow whoever said that um but it's it's about like if you want a dog and you

[1:38:12] Trustee Morrison: want the stairs and the pad and everything else associated with the dog that you have to apply

[1:38:16] Trustee Morrison: for a variance and show clearly how you're mitigating environmental um damage yeah I also

[1:38:24] Planner Stockdill (probable): wanted to provide a little bit more information that's not included in the staff report because

[1:38:28] Planner Stockdill (probable): I've had discussions with some community members, those who are thinking about constructing a dock or those who have actually active applications with the province for a private dock application and are waiting for permission.

[1:38:42] Planner Stockdill (probable): So I've contacted the province and I'm hoping that they will provide me a list of all those property owners on North Pender that have active applications in order to include those in the land use bylaw amendments.

[1:38:55] Planner Stockdill (probable): amendments so they would then be permitted the dock I'm still waiting for that information but

[1:39:00] Planner Stockdill (probable): that's something that I've noted I've also heard that to get permission from the province is taking

[1:39:07] Planner Stockdill (probable): quite a long time I've heard up to two years I'm not sure if that's true or not so this is

[1:39:12] Planner Stockdill (probable): something that staff are aware of and that we're looking to incorporate into the land use bylaw

[1:39:17] Planner Stockdill (probable): so those property owners that have active applications with the province will be included

[1:39:23] Planner Stockdill (probable): included but to ensure that it would be helpful to forward your application you sent to the province

[1:39:29] Planner Stockdill (probable): to staff to myself or to Robert or even to Phil just so we have a copy of it so we can include

[1:39:36] Planner Stockdill (probable): those in the land use bylaw for you.

[1:39:38] Trustee Morrison: And I think if we did that Kim I would want to see them not

[1:39:42] Trustee Morrison: included in the land use bylaw but included pending approval by the province because what

[1:39:47] Trustee Morrison: what I don't want to see is us approve a bunch of locks that the province wouldn't approve.

[1:39:53] Trustee Morrison: Right. Okay.

[1:39:58] Trustee McConchie (probable): I agree with Trustee Morrison's comments. Also, just a sales pitch that the

[1:40:03] Trustee McConchie (probable): Thieves Bay Marina is some of the cheapest moorage in all of North America. And if you're a member

[1:40:09] Trustee McConchie (probable): of the Magic League Property Owners Association, you have access to very, very cheap moorage.

[1:40:13] Trustee McConchie (probable): Thank you. All

[1:40:18] Trustee Patrick: right. After that commercial break, is there any other questions on

[1:40:21] Trustee Patrick: the marine then direction there no

[1:40:27] Trustee Morrison: i am wondering if we can take a five minute break if we're done

[1:40:30] Trustee Morrison: with this section i

[1:40:32] Trustee Patrick: are are we done with this section i need more

[1:40:34] Trustee Patrick: feedback so why don't we

[1:40:35] Trustee Patrick: take it's uh 10 40 so let's take a five minute break thank you thank you all right everybody's

[1:45:41] Trustee Patrick: back thank you so carrying on then uh if there's no further direction necessary for the land use

[1:45:49] Trustee Patrick: bylaws just one

[1:45:52] Planner Stockdill (probable): more item is to discuss the community information meetings um staff have

[1:45:57] Planner Stockdill (probable): provided a resolution on page 29 of the agenda to schedule two special meetings so those would

[1:46:06] Planner Stockdill (probable): be separate from a regular ltc meeting in order to discuss the land use bylaw review

[1:46:11] Planner Stockdill (probable): the intent would be the first one potentially scheduled mid-october but that may be moved to

[1:46:18] Planner Stockdill (probable): early November to discuss the the draft bylaw and then a second one to again discuss the draft

[1:46:25] Planner Stockdill (probable): bylaw but if any further amendments are made so there is a I believe what is page 29 there's a

[1:46:34] Planner Stockdill (probable): recommendation for the LTC to request staff to schedule two special meetings and these would be

[1:46:39] Planner Stockdill (probable): in-person meetings in the fall early winter all

[1:46:47] Trustee Patrick: right trustees no thoughts also I was going to

[1:46:51] Trustee Patrick: say to trustee morrison i'm probably trustee mcconkie has the same thoughts as we may also

[1:46:57] Trustee Patrick: be having some more engagement going for the policy statement at that time too to make sure

[1:47:03] Trustee Patrick: that we coordinate and make clear what we're communicating with

[1:47:10] Trustee Patrick: yeah it's complicated

[1:47:12] Trustee Morrison: time yeah

[1:47:13] Trustee McConchie (probable): yeah no i i think this is great uh i like the two dates plan we'll

[1:47:17] Trustee McConchie (probable): see how it goes uh also i'm available at the farmer's market and i'll be out there in the

[1:47:21] Trustee McConchie (probable): the community now that COVID's all uh sort of sort of wrapping up I hope um uh yeah so this this

[1:47:28] Trustee McConchie (probable): sounds great um

[1:47:31] Trustee Morrison: the second one in November December um maybe just actually the October 16th

[1:47:37] Trustee Morrison: one first um so we're 16th or 23rd um and and I guess we can work this out in a different context

[1:47:48] Trustee Morrison: I don't know if you need the dates specifically.

[1:47:51] Trustee Morrison: I am wondering about the weekend before that, because as some of you know, I'm very involved

[1:47:59] Trustee Morrison: with the United Nations work on climate change and the United Nations events start in late

[1:48:05] Trustee Morrison: October and move into early November.

[1:48:07] Trustee Morrison: So I'll actually be traveling during that window.

[1:48:11] Trustee Morrison: and I would really like to be present and like you know be engaged with community around that

[1:48:18] Trustee Morrison: so I'm just wondering how complicated that is in terms of the timeline because I know the timeline

[1:48:22] Trustee Morrison: for the draft by law actual like black line of it is also a little bit in play I'm actually even

[1:48:28] Trustee Morrison: wondering given that we just moved some of these conversations to September if we can even do

[1:48:32] Trustee Morrison: anything in October can we yeah

[1:48:34] Planner Stockdill (probable): I in light of the discussions we had today I my gut feeling is that

[1:48:38] Planner Stockdill (probable): perhaps any type of community information meetings may have to wait until mid-november yeah um but we

[1:48:44] Planner Stockdill (probable): don't have to just decide on those specific specific dates right now that's a discussion

[1:48:49] Planner Stockdill (probable): we can have over the next month or so but just direction to staff to um put it in our list of

[1:48:57] Planner Stockdill (probable): things to do to schedule for the future okay

[1:49:00] Trustee Morrison: yes so definitely um emma go for that and um would

[1:49:05] Trustee Morrison: encourage sort of the mid-November on even if we need to have a couple closer meetings

[1:49:10] Trustee Morrison: um in our timeline because I do really I really want to be present at those but

[1:49:16] Voice 9: yeah

[1:49:17] Voice 9: lots of lots of pieces to the big puzzle um

[1:49:20] Trustee Morrison: someone want to make that

[1:49:22] Trustee Morrison: motion I got it

[1:49:24] Trustee Morrison: that the North Pender local island trust committee um sorry that the North Pender

[1:49:31] Trustee Morrison: under Island Local Trust Committee request staff

[1:49:33] Trustee Morrison: to schedule two special meetings in the fall 2021

[1:49:36] Trustee Morrison: to present the draft bylaws

[1:49:37] Trustee Morrison: for land use by

[1:49:39] Voice 9: the review project.

[1:49:40] Trustee Patrick: Is there a second?

[1:49:41] Voice 14: I second the motion, yeah.

[1:49:43] Trustee Patrick: Any discussion?

[1:49:45] Trustee Patrick: That's great.

[1:49:46] Trustee Patrick: I'll call the vote then, all those in favor?

[1:49:49] Trustee Patrick: All right, thanks.

[1:49:52] Voice 14: In favor.

[1:49:53] Trustee Patrick: Carried.

[1:49:54] Trustee Patrick: All right, well, thank you very much Planner Stockville

[1:49:57] Trustee Patrick: for pulling this all together

[1:50:00] Trustee Patrick: and keeping it moving forward, so thank you.

[1:50:03] Trustee Patrick: Um, so with that, then we'll move on to, um, where have our top priorities and projects list

[1:50:11] Trustee Patrick: there on page 46 and 47. Are there any changes at this time or?

[1:50:17] Voice 9: Sorry, just give me one second.

[1:50:18] Voice 9: I was on the wrong page. I was actually curious about the STVR review project.

[1:50:31] Voice 9: Are, where are we at with that?

[1:50:33] Planner Stockdill (probable): We are still waiting for the bylaw to be signed by the

[1:50:37] Planner Stockdill (probable): minister i've contacted the ministry a number of times and have had no updates so i'm going to put

[1:50:45] Planner Stockdill (probable): the pressure on to make sure that we have uh hopefully a bylaw to percent for adoption at

[1:50:50] Planner Stockdill (probable): the end of september okay

[1:50:52] Trustee Morrison: and then given the groundwater sustainability project timeline that

[1:50:55] Trustee Morrison: i see here and our conversation today we would hope to have william schultz here in our september

[1:51:02] Trustee Morrison: because we don't have an August meeting right no

[1:51:05] Planner Stockdill (probable): August no but I can ask William to attend the

[1:51:08] Planner Stockdill (probable): September 30th September 30th meeting that

[1:51:16] Trustee Morrison: would be great and if we could also based on our

[1:51:19] Trustee Morrison: conversation today and related to both the groundwater sustainability and the LUV and a

[1:51:24] Trustee Morrison: bunch of other things if we could reach out to Mike Dines and see if he's available to come and

[1:51:28] Trustee Morrison: have a conversation that that would just be helpful to have everyone in play

[1:51:33] all

[1:51:39] Voice 9: right anything else i think that's all i had anything

[1:51:45] Trustee Patrick: else no so no

[1:51:48] Voice 14: nothing for me

[1:51:49] Voice 14: all

[1:51:50] Trustee Patrick: right we have the applications report on page 48 is there any questions on any of the

[1:51:54] Trustee Patrick: applications not hearing any

[1:52:08] Trustee Morrison: what maybe just one general comment about applications i have noticed

[1:52:12] Trustee Morrison: as many more folks phoning and like reaching out before they make applications so if that's

[1:52:20] Trustee Morrison: planning staff naming that or not but I am really thankful for that because early conversations with

[1:52:25] Trustee Morrison: us I think is really helpful so like kudos to the staff if you're like asking folks to like

[1:52:32] Trustee Morrison: communicate with us that's really really helpful early on and also just for those folks who are

[1:52:38] Trustee Morrison: doing it thanks

[1:52:42] Trustee Patrick: and um okay so we have our trustee expense reports here for information

[1:52:48] Trustee Patrick: and our adopted policies and standing resolutions um if there isn't anything else then uh that

[1:52:58] Trustee Patrick: brings us to our next meeting that is september 30th i guess we need to discuss uh is that an

[1:53:04] Trustee Patrick: in-person meeting that would be my understanding yes

[1:53:10] Planner Stockdill (probable): we we have i believe the hall has been booked

[1:53:13] Planner Stockdill (probable): for an in-person meeting for September?

[1:53:17] Trustee Morrison: Anglican Hall, right?

[1:53:19] Planner Stockdill (probable): I would have to double check which one

[1:53:22] Planner Stockdill (probable): Maple or Cherie has booked,

[1:53:23] Planner Stockdill (probable): but that the intent is for an in-person meeting

[1:53:26] Planner Stockdill (probable): on September 30th.

[1:53:28] Planner Stockdill (probable): I'll double check the location.

[1:53:32] Trustee McConchie (probable): Planner Stockdale, is the Anglican Church required

[1:53:34] Trustee McConchie (probable): to submit a COVID plan to the Islets Trust

[1:53:37] Trustee McConchie (probable): and who is informing the Anglican Church about that?

[1:53:40] Planner Stockdill (probable): That is a good question.

[1:53:41] Planner Stockdill (probable): It's something I'll look into.

[1:53:43] Planner Stockdill (probable): I don't know the specifics around it,

[1:53:45] Planner Stockdill (probable): But I will ask our administrative staff to look into that to ensure that all COVID plans are received and we're complying with those.

[1:53:55] Trustee Morrison: And then I think I also have a question related to, well, I have a couple questions related to the COVID plan kind of thing.

[1:54:04] Trustee Morrison: So are staff okay with this?

[1:54:09] Trustee Morrison: Like, and do we have an alternative option, like based on staff safety?

[1:54:17] Planner Stockdill (probable): From a staff's perspective, I think as long as we're maintaining our social distance and we're abiding by the plan, there shouldn't be too much of concern.

[1:54:26] Planner Stockdill (probable): But if the situation changes over the next month, if numbers do continue to increase, we can still make the decision, depending on what the province has stated, to potentially have a Zoom meeting, if that's best for the safety of the community, safety for staff and safety of the LTC.

[1:54:45] Planner Stockdill (probable): see.

[1:54:46] Trustee Morrison: Okay. And I, and I know that we had a comment in our town hall this earlier today about like

[1:54:52] Trustee Morrison: the opening of meetings more in like in person. I do want to kind of press back on some of those

[1:54:58] Trustee Morrison: comments because we've actually had a lot of different people attend because we're doing

[1:55:02] Trustee Morrison: virtually. So like who attends in person and who attends virtually, it's going to be a little bit

[1:55:07] Trustee Morrison: bit of a mix, like of how that happens. So I, I don't think there is any clear way to ensure that

[1:55:17] Trustee Morrison: one is preferential over the other in terms of having participation, it just might mean who

[1:55:24] Trustee Morrison: is participating. So I just, I've been watching the numbers of and who is attending in this space,

[1:55:31] Trustee Morrison: and i see people here who wouldn't attend in person um so you know just both ways i think

[1:55:38] Trustee Morrison: and the

[1:55:40] Trustee Patrick: live stream numbers i think uh north pender meetings are live streamed by more than

[1:55:44] Trustee Patrick: any other local trust committee in the entire system right

[1:55:49] Trustee McConchie (probable): yeah

[1:55:50] Trustee Patrick: so that is

[1:55:52] Trustee McConchie (probable): it's it's a thing

[1:55:54] Trustee McConchie (probable): that trust council i believe we need to address um we started the discussion i think at our last

[1:55:58] Trustee McConchie (probable): trust council and now we need to really the islanders are starting to expect it and uh i

[1:56:03] Trustee McConchie (probable): think i think it's good it also keeps future trustees on the ball yeah we have to watch what

[1:56:08] Trustee McConchie (probable): we say now and uh because it's recorded and what i mean watch what i say i always watch what i say

[1:56:13] Trustee McConchie (probable): but you know what i mean like there's there's a certain uh more um there's a more civility to our

[1:56:17] Trustee McConchie (probable): discourse i found than any time in the history of north pender politics so i'm hoping that trust

[1:56:22] Trustee McConchie (probable): council can figure out a budgetary way to make this happen for islanders in the future and and

[1:56:28] Trustee Morrison: And maybe I'll also just say on that front, like, I understand that like, you know, being

[1:56:34] Trustee Morrison: in person has certain characteristics of a meeting that are beneficial, but it also is

[1:56:41] Trustee Morrison: a seriously privileged issue about who can attend when.

[1:56:43] Trustee Morrison: I mean, both Ben and I work and like, you know, for us to be trustees and work this

[1:56:49] Trustee Morrison: into our everyday work schedule, it's complicated.

[1:56:52] Trustee Morrison: And by work, I mean, we have jobs outside the Islands Trust, you know?

[1:56:57] Trustee Morrison: And so for people who are working to be able to attend and listen and tune into the work

[1:57:02] Trustee Morrison: of the Allen's Trust, that's why live streaming has been so successful here, because so many

[1:57:06] Trustee Morrison: people want to understand and have that transparency and accountability.

[1:57:10] Trustee Morrison: And that's what we're trying to foster.

[1:57:12] Trustee Morrison: We're trying to foster the idea that participate, be aware, be informed from the source.

[1:57:19] Trustee Morrison: course and so um yeah kudos to ben on that one because like i think that was in the january

[1:57:27] Trustee Morrison: right after we took our term that you put in that rfd to the trust council to actually have

[1:57:32] Trustee Morrison: virtual meetings so like kudos to try and get in front of that oh

[1:57:36] Trustee McConchie (probable): shucks thank you trustee morrison

[1:57:38] Trustee Patrick: yeah but having a full world pandemic to make it happen was a little that was a little excessive

[1:57:44] Trustee Morrison: yes not to diminish that but like you know like understand that yeah i

[1:57:50] Trustee McConchie (probable): believe though the the work

[1:57:51] Trustee McConchie (probable): that staff did leading up before pre-pandemic allowed it to be a smoother transition so i have

[1:57:57] Trustee McConchie (probable): to commend the staff to uh and their work leading up to the pandemic issues but i am certainly zoomed

[1:58:03] Trustee McConchie (probable): out that's for sure so i'm

[1:58:05] Trustee McConchie (probable): looking forward to to seeing people i think a zoomed out is a is a new

[1:58:08] Trustee McConchie (probable): term going in the webster's dictionary

[1:58:10] Trustee Patrick: absolutely feel it and i can't wait to see you guys again in

[1:58:15] Trustee Patrick: person okay well then we have a plan we're moving forward so this is a second town hall we do not

[1:58:21] Trustee Patrick: rework decisions that we just made in our meeting i um but we welcome your your comments please

[1:58:26] Trustee Patrick: direct your comments again to the trustees not staff speak about issues not people be clear

[1:58:32] Trustee Patrick: concise and respectful is there anyone else that wishes to address us in the second town hall

[1:58:36] Trustee Patrick: all. Raise your hand in the center of the screen. Looks like we talked them out. Nope, Michael

[1:58:48] Trustee Patrick: Sketch. You can have Michael's mic turned on, please. There we go, Michael.

[1:59:03] Voice 11: Can you hear me now?

[1:59:04] Trustee Patrick: Yes.

[1:59:05] Voice 11: I'm speaking to the commercial C2 zoning density. I think it was about 2007, 8, 9. There

[1:59:18] Voice 11: there was a land use by-law review

[1:59:20] Voice 11: and the trustees point blank refused to lower density

[1:59:24] Voice 11: despite counter indications.

[1:59:27] Voice 11: For instance, the arguably too high density at the Otter,

[1:59:34] Voice 11: beside the ferry terminal development.

[1:59:39] Voice 11: And the other argument for lowering the density

[1:59:43] Voice 11: is to enable larger buildings, larger structures

[1:59:49] Voice 11: that would compete properly with STVRs.

[1:59:53] Voice 11: So if one had a, say, 1,500 square foot rentable...

[2:00:00] Voice 11: house in situ zoning with a bit of land around it so that it felt the kind of place you bring

[2:00:08] Voice 11: the dogs and grandparents to, it might reduce the pressure on STVRs and upping the density

[2:00:18] Voice 11: in or not reducing the density, which is very high, that current's development is to maximum

[2:00:27] Voice 11: density.

[2:00:27] Voice 11: And that's how close the cottages are.

[2:00:30] Voice 11: and that that doesn't really attract families with dogs and who want a bit of space around them

[2:00:36] Voice 11: so that provision is i think should be a really important part of your debate on c2 zoning

[2:00:45] Voice 11: and the other point is regarding the driftwood c2 zoning in the early 2000s it was a proposal

[2:00:57] Voice 11: to transfer the density which would remain an option pending allowance of

[2:01:05] Voice 11: density transfer in the OCP but transferring the density I think they're

[2:01:10] Voice 11: 26 units across to the adjacent rural land although they were 600 square foot

[2:01:17] Voice 11: they the transfer density didn't limit to 600 square foot these would be

[2:01:23] Voice 11: be full-blown houses so i'd be aware that if you create densities on c2 unrealistically high

[2:01:31] Voice 11: then re-implement which i don't recommend density transfer in the ocp you set up the potential to

[2:01:37] Voice 11: transfer that density lock stock and barrel elsewhere and that's a really important

[2:01:43] Voice 11: consideration i did spend four months in one of the properties on mckinnon road as an interim

[2:01:51] Voice 11: measure before another rental. And the water situation is crucial. Crisis. There isn't

[2:02:00] Voice 11: on that section of McKinnon Road. And the densities were put in place ad hoc when it

[2:02:08] Voice 11: really didn't matter because nobody expected they'd ever be built. So stick them in and get

[2:02:15] Voice 11: get the land use by while or rolling but it needs very serious thinking out forward thinking now

[2:02:20] Voice 11: please thanks thank

[2:02:25] Trustee Patrick: you michael anyone else that wishes to address us again please always reach out

[2:02:33] Trustee Patrick: to your trustees and um and also if you have any comments on the islands on the island's trust

[2:02:40] Trustee Patrick: policy statement those are welcome as well so please reach out to us trustee morrison where

[2:02:47] Trustee Patrick: you i

[2:02:48] Trustee Morrison: just see that we should make sure we mention the september 7th meeting from six to eight on

[2:02:52] Trustee Morrison: zoom the groundwater um so yeah that we will be having that meeting and it will be posted

[2:02:59] Trustee Morrison: on our north pender site but for folks to expect that september 7th meeting thank you for

[2:03:07] Trustee Patrick: calling that out all right well again thank you everyone for being here today and uh

[2:03:14] Trustee Patrick: enjoy this it's going to get warm again this next couple of days here so um is there any other

[2:03:21] Trustee Patrick: business before we need a motion to adjourn i'd

[2:03:26] Trustee McConchie (probable): like to make a motion to adjourn

[2:03:27] Trustee Patrick: i second that

[2:03:29] Trustee Patrick: motion all right all those in favor we are adjourned

[2:03:33] Voice 14: in favor all

[2:03:34] Trustee Patrick: right well thank you

[2:03:35] Trustee Patrick: enjoy uh and off off for the summer here and

[2:03:39] Trustee Morrison: we'll see you in september i think that's a record time

[2:03:41] Trustee Morrison: on our meetings by the way it's 11 03 it is i

[2:03:46] Trustee McConchie (probable): appreciate that planner kojima's heads up on that

[2:03:50] Trustee McConchie (probable): thank you very much staff and and for all the work so far and enjoy your summer break

[2:03:55] Trustee McConchie (probable): please stay in touch yeah thanks guys okay

[2:03:58] Trustee Patrick: bye-bye bye

[2:03:59] Trustee McConchie (probable): -bye bye thank you

North Pender Local Trust Committee   
Electronic Business Meeting Minutes 
July 29, 2021                                                                  ADOPTED                                                           Page 1 of 6 
 
 
North Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
July 29, 2021 
Electronic Meeting (Zoom Webinar) 
 
Members Present: ____ Laura Patrick, Chair  
____ Benjamin McConchie, Local Trustee 
 ____ Deb Morrison, Local Trustee 
  
  
Staff Present: ____ Kim Stockdill, Planner 
 ____ Shannon Brayford, Recorder 
 ____ Dionne LoForte, Planning Assistant (Host) 
  
  
Public: There were approximately nine (9) attendees in the webinar. 
  
 
1. CALL TO ORDER 
Chair Patrick called the meeting to order at 9:00 am.  She acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations.  Trustee McConchie 
requested a minute of silence in recognition of the discovery of the graves at the Kamloops 
Residential School. 
2. RISE AND REPORT - In-Camera Meeting - June 24, 2021 (NP-DP-2020.1 Calverley) 
By general consent it was agreed that the Rise and Report shall include that the North Pender 
Islands Local Trust Committee agreed, by resolution to direct staff to write back to the owner’s 
counsel expressing the opinion that the condition is valid. 
3. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented 
4. TRUSTEE REPORT 
Trustee McConchie provided a report including the following points:  
 Addressed news of the uncovering of further mass graves of Indigenous people and 
noted the Islands Trust’s efforts toward Reconciliation.  
 Reported that he is available at the Farmers Markets to interact with residents and 
discuss issues such as the Islands Trust Policy Statement.  
A D O P T E D 

 
North Pender Local Trust Committee   
Electronic Business Meeting Minutes 
July 29, 2021                                                                  ADOPTED                                                           Page 2 of 6 
 Reported that Magic Lakes Estates area has a boil water advisory and residents should 
check the Capital Regional District (CRD) website to see if their address is impacted. 
Trustee Morrison addressed the Trust Policy Statement work and encouraged the community to 
send feedback through the website. She reported that first reading is tentatively scheduled for 
December and encouraged residents to reach out personally with questions and comments.  
5. CHAIR’S REPORT 
Chair Patrick reported that the Executive Committee will bring an engagement plan for the Trust 
Policy Statement to the next Trust Council meeting, which will be held virtually September 21-
23, 2021. She provided an overview of the process by which members of the community can 
apply to attend as a delegation.  
Chair Patrick reported that she attended a meeting with representatives of the owners of James 
Island. She provided an overview of the topics addressed in the meeting, the requests made by 
the James Island representatives, and noted her confirmation to the representatives that 
requests for the Local Trust Committee (LTC) to reconsider any past decisions would need to be 
submitted to the LTC.  
6. TOWN HALL AND QUESTIONS 
Donn Korbin requested and received information on why his correspondence was not included 
in the agenda package. 
Donn Korbin requested and received information on the Governance and Management Review 
including the rationales for and practical application of recommendations.  
Michael Sketch requested and received information on the plans for public consultation 
regarding the Trust Policy Statement. He noted that he has submitted a recommended revision 
for the document to Trust Council.  
Chris Roper provided an update on the matter of a private helicopter on a residence near his 
home. He provided an overview of the complaints lodged with various provincial, federal, and 
local agencies.  
A discussion of the limitations of the Islands Trust’s jurisdiction on such matters was held. The 
LTC also discussed the ways in which they are supporting residents on this issue including 
interfacing with other levels of government and considering revisions to the Land Use Bylaw 
(LUB).  
7. COMMUNITY INFORMATION MEETING 
None 
8. PUBLIC HEARING 
None 
9. MINUTES 
9.1 Local Trust Committee Minutes Dated June 24, 2021 (for Adoption) 

 
North Pender Local Trust Committee   
Electronic Business Meeting Minutes 
July 29, 2021                                                                  ADOPTED                                                           Page 3 of 6 
By general consent the Local Trust committee meeting minutes of June 24, 2021 were 
adopted as presented.  
9.2 Section 26 Resolutions-without-meeting Report  
None 
9.3 Advisory Planning Commission Minutes 
None 
10. BUSINESS ARISING FROM THE MINUTES 
10.1 Follow-up Action List Dated July 2021 
Received for information.  
11. DELEGATIONS 
None 
12. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
13. APPLICATIONS AND REFERRALS 
13.1 NP-DVP-2021.2 (Murdoch) - Staff Report  
Planner Stockdill provided an overview of the application and associated staff report.  
Chair Patrick acknowledged the applicant Dorothy Murdoch and invited her to address 
the LTC.  
Dorothy Murdoch provided an overview of the application and explained the purpose of 
the educational sign.  
NP-2021-080 
It was Moved and Seconded 
that the North Pender Island Local Trust Committee approve issuance of Development 
Variance Permit application NP-DVP-2021.2 (Murdoch).  
CARRIED 
14. LOCAL TRUST COMMITTEE PROJECTS 
14.1 LUB Review – Staff Report  
Planner Stockdill provided an overview of the staff report.  
Planner Stockdill addressed agricultural regulations, noting that most of the North 
Pender Islands Agricultural Advisory Planning Commission (AAPC) recommendations had 
been received and incorporated.  
Planner Stockdill requested that the LTC provide feedback on the proposed Rural 
Residential 2 (RR2) zone.  

 
North Pender Local Trust Committee   
Electronic Business Meeting Minutes 
July 29, 2021                                                                  ADOPTED                                                           Page 4 of 6 
A discussion was held which included the benefits and concerns of not restricting the 
RR2 zoning by size. There was general support of incorporating the new RR2 zone 
without size restriction.  
Planner Stockdill requested LTC feedback on proposed options for supporting farm 
worker accommodation. She also provided an overview of the recent Agricultural Land 
Commission announcement and its impact on future LTC decisions.  
A discussion was held and there was general support of supporting the AAPC’s 
recommendations. The LTC further noted that they would like the AAPC’s feedback on 
that matter.  
NP-2021-081 
It was Moved and Seconded 
that the North Pender Island Local Trust Committee request that staff refer farm worker 
accommodation and the new Agricultural Land Commission residential rules to the 
North Pender Island Agricultural Advisory Planning Commission.  
CARRIED 
Planner Stockdill addressed Tourist Accommodations. She provided an overview of the 
plans to reduce density on properties on Mackinnon Road.  She outlined the original 
recommendations and noted feedback received from the property owners.  
A discussion was held including the importance of receiving the data from the ongoing 
groundwater study. There was general consensus that the matter be considered after 
the groundwater data is delivered in September 2021.  
Planner Stockdill provided an overview of the options for the Driftwood Centre and the 
preferences expressed by the property’s delegate.  
A discussion of opportunities for requiring ground water access and storage for 
properties with tourist accommodations was held.  
Planner Stockdill addressed and requested feedback on the options for Employee 
Housing Options.  
A discussion was held and the LTC expressed support for making provision of employee 
housing mandatory.  
Planner Stockdill requested feedback on proposed Marine and Shoreline amendments. 
She noted that staff is seeking information on the current dock applications to ensure 
that they can be considered in the bylaw.  
There was general support for the proposed amendment. 
Note: A break was held from 10:40-10:45 am  
 A discussion was held regarding public consultation for the project.  
 
 

 
North Pender Local Trust Committee   
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July 29, 2021                                                                  ADOPTED                                                           Page 5 of 6 
NP-2021-082 
It was Moved and Seconded 
that the North Pender Island Local Trust Committee request staff to schedule two 
Special Meetings in the Fall 2021 to present the draft bylaws for the Land Use Bylaw 
Review Project.  
CARRIED 
15. REPORTS 
15.1 Work Program Report  
15.1.1 Top Priorities Report Dated July 2021 
The LTC requested and received an update on the Short Term Vacation Rental 
review project and the Ground Water Sustainability Project review project.  
The LTC requested that the Pender Islands Fire Rescue Fire Chief be invited to 
the September meeting to discuss forest fire safety.  
15.1.2 Projects List Report Dated July 2021 
Received for information.  
15.2 Applications Report Dated July 2021 
Received for information.  
15.3 Trustee and Local Expense Report Dated May 2021  
Received for information.  
15.4 Adopted Policies and Standing Resolutions  
Received for information.  
15.5 Local Trust Committee Webpage 
No comments heard.  
15.6 Islands Trust Conservancy Report 
None 
16. NEW BUSINESS 
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting Scheduled for September 30, 2021, Location: TBD 
A discussion was held regarding the location of the next regular meeting. It was noted 
that an in-person meeting has been scheduled for September 30, 2021 and that 
provincial requirements will be carefully considered and abided by.  
 
 

 
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July 29, 2021                                                                  ADOPTED                                                           Page 6 of 6 
18. TOWN HALL  
Michael Sketch addressed Commercial 2 (C2) Zoning and the LTC’s historical handling of density 
reductions. He addressed the importance of consideration of ground water and cautioned 
against allowing for density transfers.  
 
19. CLOSED MEETING 
None 
20. ADJOURNMENT 
By general consent the meeting was adjourned at 11:05 am. 
 
 
_________________________ 
Laura Patrick, Chair 
 
Certified Correct: 
_________________________ 
Shannon Brayford, Recorder