Salt Spring Island Local Trust Committee regular meeting, August 12, 2021

[0:00:19] Planner Mayes: rob do you think you can give our two missing oh no lee large is here great

[0:00:24] Planner Mayes: pretty

[0:00:25] Voice 5: sure murray um mary uh mary is wanting to show up as well

[0:00:33] Voice 2: we've got her on screen and it's just neil who we didn't know if

[0:00:41] Voice 2: so we are at quorum with five out of nine and it is 1 p.m christine are you gonna lead us through

[0:00:54] Voice 2: the to the election of chair sure

[0:00:58] Planner Mayes: ram uh so i'll i'll show you guys our agenda uh in the absence

[0:01:04] Planner Mayes: of a chair um i guess i'll ask if the agenda is approved as presented and just general show of

[0:01:15] Planner Mayes: hands perhaps hello

[0:01:17] Voice 9: stanley

[0:01:19] Planner Mayes: yeah ron says good mary says good

[0:01:25] Planner Mayes: so i've got your

[0:01:27] Voice 8: picture

[0:01:29] Voice 8: jeff i have i have the picture but i don't have the sound i'm talking to on my phone

[0:01:36] Voice 8: hi

[0:01:37] Planner Mayes: jeff we can hear you

[0:01:38] Voice 8: okay on on my on my uh okay that's on my phone or on the audio

[0:01:43] Voice 8: audio sounds

[0:01:44] Planner Mayes: like it's on your phone can

[0:01:46] Voice 8: you hear us

[0:01:52] Planner Mayes: yeah

[0:01:52] Voice 8: yeah on my phone i don't um

[0:02:00] Planner Mayes: is your audio on now he's muted do

[0:02:07] Voice 8: you hear me now we

[0:02:09] Planner Mayes: sure can okay

[0:02:11] Voice 8: good on on online though

[0:02:14] Voice 8: not on the phone yeah

[0:02:15] Planner Mayes: it sounds like we can hear you online okay

[0:02:18] Voice 8: i've just turned my audio on too

[0:02:20] Voice 8: too. So I should be able to hear you, but I'm not sure.

[0:02:24] Planner Mayes: Can you hear us?

[0:02:26] Voice 8: No, I don't. I just

[0:02:28] Voice 8: hear you. Oh, hang on again.

[0:02:33] Planner Mayes: Oh, you're muted again.

[0:02:41] Voice 8: Well, I'm unmuting. And that's it.

[0:02:48] Planner Mayes: We can hear you now, Jeff.

[0:02:50] Voice 8: Okay. I'll have to use my phone to hear you, though, I think.

[0:02:53] Voice 8: Why, I don't know. So, okay. How many of us are there?

[0:03:00] Planner Mayes: We're all good. We're good for quorum.

[0:03:02] Planner Mayes: so we've just approved the agenda uh-huh

[0:03:04] Planner Mayes: and we're going to approve now uh draft minutes of

[0:03:10] Planner Mayes: the october 22nd 2020 meeting and i guess by a show of hands who my

[0:03:18] Voice 8: hand showing and showing i

[0:03:21] Planner Mayes: see stanley is good i

[0:03:24] Voice 8: haven't read it so

[0:03:25] Planner Mayes: mary's good okay

[0:03:28] Voice 8: i i have ron cook's picture on my

[0:03:30] Voice 8: on my on my screen okay

[0:03:35] Voice 5: now i haven't read the minutes but uh i'm sure they're fine so i'll give

[0:03:41] Voice 5: a nod all

[0:03:43] Planner Mayes: right we've got three i don't i didn't see lee or jeff but oh

[0:03:48] Voice 8: no i i know anything i i

[0:03:51] Voice 8: gave you a verbal nod okay

[0:03:53] Planner Mayes: verbal nod great yeah all

[0:03:55] Planner Mayes: right well now now we'll get to the fun part

[0:03:57] Planner Mayes: so we will do an election of the chair and so we do this every year and so

[0:04:03] Planner Mayes: what i'm looking for

[0:04:05] Planner Mayes: is for someone to nominate someone else for the chair and that will require a second or so

[0:04:14] Planner Mayes: does anyone want to nominate someone in this group to be chair nominate ron cook

[0:04:19] Voice 9: um

[0:04:21] Voice 5: i think

[0:04:22] Voice 5: i would have to take a pass on that for now i want i'm brand new at this i think it's only fair that

[0:04:28] Voice 5: that I participate in this for a while

[0:04:32] Voice 5: before I take on a chairmanship.

[0:04:34] Voice 5: But thank you.

[0:04:35] Voice 8: It was our formal previous chair.

[0:04:38] Voice 8: What was his name?

[0:04:39] Voice 8: I forget.

[0:04:40] Planner Mayes: It was Richard Hayden and you were the vice chair.

[0:04:43] Voice 8: I was vice, yeah.

[0:04:44] Voice 8: All right.

[0:04:45] Voice 8: Jeff, you ready to move up?

[0:04:50] Voice 8: Can I have a think about it?

[0:04:55] Voice 11: Yeah, right.

[0:04:56] Voice 8: Right. I guess so. I've done this kind of stuff over the years for various things.

[0:05:05] Planner Mayes: Perfect. So then I'll say that Commissioner Thompson has been nominated by Commissioner Shapiro.

[0:05:12] Voice 8: Thank you, Commissioner Shapiro.

[0:05:14] Planner Mayes: Is anyone wishing to second that motion?

[0:05:19] Planner Mayes: It'll have to be Ron or Mary.

[0:05:22] Planner Mayes: I'll do it.

[0:05:23] Planner Mayes: we've got three so i will say that the nomination was seconded by commissioner wellman

[0:05:29] Planner Mayes: and i will ask commissioner thompson do you accept the nomination i do

[0:05:37] Planner Mayes: lovely therefore

[0:05:39] Planner Mayes: commissioner thompson has been nominated so i'm going to ask i guess for a second time if anyone

[0:05:45] Planner Mayes: else is wishing to nominate someone else it's

[0:05:52] Voice 8: deadly silence looks

[0:05:55] Planner Mayes: like deadly silence all

[0:05:56] Planner Mayes: right uh well in that case then the nominations are closed and i will congratulate you uh

[0:06:03] Planner Mayes: commissioner thompson as you've been elected chair by acclamation see

[0:06:06] Voice 8: an honor i don't know what to

[0:06:10] Voice 8: say all

[0:06:12] Planner Mayes: right so then we do staff is here to help

[0:06:17] Planner Mayes: you um so we

[0:06:18] Planner Mayes: are going to

[0:06:19] Planner Mayes: also look for a vice

[0:06:21] Planner Mayes: chair um so i will call for nominations for a vice chair i'll

[0:06:30] Voice 6: volunteer all

[0:06:33] Voice 9: right i will second that

[0:06:34] Voice 9: volunteer well someone's going to

[0:06:36] Voice 9: uh ms weldon perfect

[0:06:40] Planner Mayes: thank you commissioner shapiro does

[0:06:41] Planner Mayes: anyone want to second that nomination i

[0:06:44] Voice 5: would second that nomination thank

[0:06:46] Planner Mayes: you commissioner

[0:06:47] Planner Mayes: Commissioner Cook, would anyone else like to nominate someone for vice chair?

[0:06:57] Planner Mayes: Great.

[0:06:58] Planner Mayes: In that case, the nominations are now closed, and Commissioner Wellman has been elected

[0:07:05] Planner Mayes: the vice chair of the APC by acclamation.

[0:07:08] Planner Mayes: Congratulations.

[0:07:11] Planner Mayes: Wonderful.

[0:07:12] Planner Mayes: Thank you.

[0:07:13] Planner Mayes: The power behind the chair.

[0:07:15] Voice 11: Yeah, that's right.

[0:07:17] Planner Mayes: Fantastic.

[0:07:19] Planner Mayes: All right.

[0:07:19] Planner Mayes: All right. So Chair Thompson, if you

[0:07:22] Voice 8: can lead us

[0:07:23] Planner Mayes: through to the next item on the agenda.

[0:07:25] Planner Mayes: Okay.

[0:07:25] Voice 8: Yeah. The Peter Hunt, Megan Carr, Churchill Road, Staffman Morandum. I haven't read page

[0:07:34] Voice 8: five. So here it is. It's up now.

[0:07:39] Planner Mayes: So certainly I can give you guys a little brief overview

[0:07:42] Planner Mayes: of the application. Yeah. Perfect.

[0:07:46] Planner Mayes: All right. So

[0:07:47] Voice 8: let's do this.

[0:07:48] Voice 8: Oh, here we are. I have it up now.

[0:07:51] Planner Mayes: Great. So hopefully you guys are able to see that.

[0:07:55] Planner Mayes: So the Salt Spring Island Local Trust Committee has referred proposed bylaw number 523, which is cited as Salt Spring Island Official Community Plan Bylaw number 434, 2008 Amendment number 1, 2021.

[0:08:07] Planner Mayes: And proposed bylaw number 524, cited as Salt Spring Island Land Use Bylaw 355, 1999 Amendment number 1, 2021, to the Advisory Planning Commission.

[0:08:19] Planner Mayes: So the proposed bylaws are for an application which seeks to amend the Salisbury Island Official Community Plan, which is including the subject property within Development Permit Area 2, which is the non-village commercial and general employment,

[0:08:32] Planner Mayes: as well as Salisbury Island Land Use Bylaw No. 355 to rezone a Residential 7 property to commercial for a variant to make lawful an existing restaurant or bakery, as well as two commercial guest accommodation units.

[0:08:44] Planner Mayes: minutes. So just some context for you guys. These were in the

[0:08:48] Planner Mayes: staff reports that you would have read on the top is the

[0:08:51] Planner Mayes: island's trust zoning map as it currently stands. And the

[0:08:54] Planner Mayes: subject property is outlined in yellow. At the bottom, you can

[0:08:58] Planner Mayes: see the ortho photo of the subject property, which is also

[0:09:01] Planner Mayes: indicated in yellow. And on your left hand side, that'll be the

[0:09:06] Planner Mayes: site plan. Sorry, Stanley. Oh,

[0:09:09] Voice 10: I see what I'm I understand now.

[0:09:12] Planner Mayes: Oh, sorry. Okay,

[0:09:13] Voice 8: I just got the

[0:09:14] Voice 8: The photographs of it flashed up and then disappeared.

[0:09:18] Voice 8: Oh,

[0:09:18] Voice 10: here we are.

[0:09:19] Planner Mayes: Yeah, there you go.

[0:09:19] Voice 8: Okay, I just have to put my pointer over the pictures and they show up.

[0:09:24] Planner Mayes: Yeah, so just for some context, these photos, again,

[0:09:28] Planner Mayes: we're in the initial staff report, preliminary staff report.

[0:09:31] Planner Mayes: This is the exterior of the bakery building as well as some covered seating,

[0:09:34] Planner Mayes: the interior as well as the rear.

[0:09:38] Planner Mayes: This here is the single-family dwelling currently on the property

[0:09:41] Planner Mayes: as well as an accessory building.

[0:09:42] Planner Mayes: There is a small personal garden, so you can see the greenhouse there. There's also a pond.

[0:09:49] Planner Mayes: These are the commercial guest accommodation units that are being considered in this application and the subsequent bylaw that you guys are considering.

[0:09:58] Planner Mayes: So there is a commercial accommodation unit which is called Gallery Glamp, which you can see on the top, and as well as Gallery Cabin, which you can see on the bottom.

[0:10:06] Planner Mayes: him. These are just some photos from along the road. You can see that it is close to the Upper

[0:10:13] Planner Mayes: Ganges Road pathway. As well, you can see the subject restaurant building, which is along

[0:10:22] Planner Mayes: Churchill Road, and then the entrance onto Churchill Road and the subject property from

[0:10:27] Planner Mayes: from Upper Ganges.

[0:10:30] Planner Mayes: This

[0:10:30] Voice 8: is north of the four-way intersection, obviously.

[0:10:35] Planner Mayes: Yeah.

[0:10:36] Planner Mayes: I don't go up that way very often.

[0:10:40] Voice 8: Right, yeah.

[0:10:41] Planner Mayes: Just past, so you can see that's the property down at the bottom.

[0:10:44] Planner Mayes: That's the Hastings House.

[0:10:46] Voice 8: Yeah, okay.

[0:10:47] Planner Mayes: Right.

[0:10:48] Planner Mayes: And so in front of you, there are a couple of draft resolutions.

[0:10:54] Planner Mayes: Once you guys have sort of considered the bylaws that are in front of you,

[0:10:58] Planner Mayes: that have been referred to you and i'm happy to answer any questions that you guys might have

[0:11:04] Voice 5: um i have a question like i'm quite supportive of this endeavor these folks are uh seem to be uh

[0:11:12] Voice 5: really great people who have uh got a good business that's very popular on the island i

[0:11:18] Voice 5: guess the only thing i would have to ask is has there been complaints or concerns from uh the

[0:11:24] Voice 5: neighborhood so

[0:11:28] Planner Mayes: certainly that initial staff report sort of outlined how we got to where we

[0:11:33] Planner Mayes: are now um the applicants applied for uh through our uh the islands trust awful office for

[0:11:40] Planner Mayes: preliminary plan review for a change of use from an accessory building to a commercial building

[0:11:45] Planner Mayes: and that triggered a bylaw enforcement file um because that use is not permitted on that property

[0:11:53] Planner Mayes: And so this rezoning is a direct, I guess, correlation to what sort of occurred initially.

[0:12:02] Voice 5: Okay, very good. Thank you.

[0:12:07] Voice 8: Any other comments?

[0:12:12] Planner Mayes: Looks like Mary has a comment there, Jeff.

[0:12:15] Planner Mayes: Hi,

[0:12:15] Voice 6: Jeff. I have a question. Hopefully staff can help me with this. So I did read the report in detail. And I need some clarification.

[0:12:25] Voice 6: clarification um it seems that the issue is the parking but the rezoning is addressing the

[0:12:36] Voice 6: capacity by way of the septic field capacity so in the report it says that the number of

[0:12:49] Voice 6: outdoor seats will be tied to the capacity of the septic system um and yet the only problem

[0:12:57] Voice 6: identified in the report is traffic and parking so I guess I I'd like some

[0:13:04] Voice 6: clarification on what staffs recommendation is to resolve that issue

[0:13:08] Voice 6: sure

[0:13:10] Planner Mayes: and certainly the at this point we're going through the referral process

[0:13:14] Planner Mayes: and so

[0:13:15] Planner Mayes: the parking along the roadway is under the jurisdiction of the Ministry

[0:13:19] Planner Mayes: of Transportation and Infrastructure and so potentially from this referral

[0:13:23] Planner Mayes: referral process that's currently underway at the moment, we may receive some direction from

[0:13:30] Planner Mayes: the Ministry of Transportation as to what needs to occur. So certainly there may be a requirement

[0:13:35] Planner Mayes: for commercial access to the property or some sort of requirement for permits for street parking.

[0:13:43] Planner Mayes: As it stands, the septic field and the outdoor seating are a land use bylaw doesn't require

[0:13:52] Planner Mayes: require parking spaces for outdoor seats and in this case you know we've recognized or or the LTC

[0:13:59] Planner Mayes: and staff have recognized that parking is a concern and so you know whether or not there

[0:14:05] Planner Mayes: will be sort of anything that is addressed in the future by way of either the province requiring

[0:14:12] Planner Mayes: something or or the LTC you know may be a consideration at the future and I couldn't

[0:14:18] Planner Mayes: speak on that behalf until our referrals come back in.

[0:14:21] Voice 6: So it sounds to me like the trust

[0:14:26] Voice 6: doesn't really have any policy jurisdiction over parking and that you're looking for MOTI to make

[0:14:33] Voice 6: a recommendation on that for traffic flow and parking.

[0:14:38] Planner Mayes: So our rezoning would allow certainly

[0:14:41] Planner Mayes: our local trust committee to consider the impacts on the neighborhood and so again you know the

[0:14:48] Planner Mayes: the Ministry of Transportation may have some guidance to the applicant

[0:14:52] Planner Mayes: as to what sort of needs to occur currently.

[0:14:56] Planner Mayes: Our applicants have provided a parking plan to us to show that they've provided

[0:15:02] Planner Mayes: the right number of parking spaces as required in our land use bylaw.

[0:15:07] Planner Mayes: And, you know, as I noted previously, outdoor seating is sort of missing.

[0:15:12] Planner Mayes: And that is certainly something that has been addressed

[0:15:15] Planner Mayes: and potentially still can be addressed.

[0:15:20] Voice 6: Okay. I'm still, I lack clarity on who has the authority to require.

[0:15:27] Voice 6: require we

[0:15:28] Planner Mayes: have the authority to to for parking spaces on a lot so that they must be located on

[0:15:35] Planner Mayes: the lot that they serve and so in this case the required number of parking spaces we have our

[0:15:40] Planner Mayes: parking regulations we can you know require a number of parking spaces including spaces uh for

[0:15:48] Planner Mayes: handicap spaces including bike spaces bike parking spaces however those are tied to very specific

[0:15:55] Planner Mayes: And in this case, it's outdoors. Outdoor seating is not considered within our land use bylaw. And so the parking spaces that are provided on site, in accordance with the plan, service the home, the secondary suite, the two commercial guest accommodation units, and the seating inside of that restaurant.

[0:16:20] Voice 6: Okay. And as we all know, Francis, on a busy Saturday is tons of people sitting outside and lots of walk-ups to pick up orders. So, so, I mean, while I really think the rezoning is a good idea, there's the problem around the parking and traffic flow is not going to be solved by this. And I hope that everyone realizes that that will work fire X to work.

[0:16:47] Voice 10: Is there a parking problem now?

[0:16:49] Voice 6: oh yeah yeah it's mayhem

[0:16:54] Voice 6: there on a sunny saturday um and um not all of their neighbors are upset

[0:17:00] Voice 6: with them but some are and if that doesn't get resolved then we're going to get to the public

[0:17:05] Voice 6: hearing stage on this and it's just going to be torches and pitchforks you know i think we should

[0:17:10] Voice 6: be looking at solving the parking problem before we get to public hearing any other comments all

[0:17:21] Voice 9: All right, but if I follow the discussion,

[0:17:25] Voice 9: I don't see why, for what we are allowed

[0:17:28] Voice 9: and authorized to do, which is in terms

[0:17:32] Voice 9: of advising the local trust committee,

[0:17:35] Voice 9: it seems that within the domain of the Islands Trust,

[0:17:41] Voice 9: the proposal satisfies it.

[0:17:44] Voice 9: The issue regarding parking is something

[0:17:48] Voice 9: that we have to hear from from Moti. So in this stage of the game I'm wondering

[0:17:54] Voice 9: whether it is possible to approve this in principle subject to further

[0:18:01] Voice 9: clarification regarding parking from Moti. That would make sense wouldn't it.

[0:18:10] Planner Mayes: And sorry

[0:18:11] Planner Mayes: Stanley I did just want to clarify that in terms of the parking on the roadway

[0:18:15] Planner Mayes: that is the clarification we're seeking from from the district transportation

[0:18:19] Planner Mayes: but

[0:18:20] Voice 9: you're concerned that there's that through what you have authority for there's adequate

[0:18:25] Voice 9: parking per

[0:18:28] Planner Mayes: our land use bylaws so certainly a rezoning could address additional parking

[0:18:32] Planner Mayes: requirements um and truly you know that would be a consideration of the local trust committee and

[0:18:37] Planner Mayes: why this referral process is so important for for

[0:18:40] Voice 9: we're right now providing providing advice to our

[0:18:44] Voice 9: to our trustees and i'm suggesting that in terms of the options you provided that we

[0:18:52] Voice 9: approve it in principle with an understanding or or that moti must be consulted regarding the

[0:19:00] Voice 9: the parking problems that that sometimes exist that

[0:19:11] Voice 10: makes sense doesn't it well

[0:19:12] Voice 6: it does insofar

[0:19:14] Voice 6: far as Moti can give advice on what's happening on the roadway. And the trust bylaw only covers

[0:19:24] Voice 6: the parking required for the home, the accommodations and the interior seating on

[0:19:30] Voice 6: the cafe. And so there's a gap around the traffic that's generated by customers walking up to the

[0:19:37] Voice 6: bakery to pick up goods and seating outdoors and and that's where you get those surges in traffic

[0:19:43] Voice 6: coming from so if the trust doesn't have authority over that and moti doesn't have authority over

[0:19:49] Voice 6: that how do we make sure that that piece doesn't get dropped along the way that's my question

[0:19:54] Voice 6: i

[0:19:55] Voice 9: thought it was my understanding that moti does have authority over that but i don't claim any

[0:20:02] Voice 9: great expertise in that area but from past decisions and past discussions i thought that

[0:20:09] Voice 9: one is referring it to moti for the good reason that boti has a real interest in this so let me

[0:20:16] Voice 10: ask this if one if one moves this along um on an approval and principle of liking the idea and so

[0:20:24] Voice 10: on is that expedient to help with the process and then there comes a juncture when it's looked at

[0:20:29] Voice 10: and says overall the parking's resolved either through highways arrangements or other on-site

[0:20:35] Voice 10: or whatever is that an option so

[0:20:40] Planner Mayes: certainly the apc could consider the second option of the three

[0:20:44] Planner Mayes: options that were were in the um we're in that memorandum covering memorandum and that's you

[0:20:52] Planner Mayes: know recommending proceeding with a bylaw subject to conditions so you could note that you know your

[0:20:57] Planner Mayes: recommendation is is to to address the parking um so you know in this case here ministry of

[0:21:04] Planner Mayes: transportation will provide some guidance on whether or not you know that property would

[0:21:09] Planner Mayes: require commercial access permit or whether or not they would require some sort of licensing

[0:21:15] Planner Mayes: for use of of the road right-of-way for additional parking or whether or not you know the local trust

[0:21:22] Planner Mayes: committee can address it you know our regulation specific to the septic fields for example um tied

[0:21:29] Planner Mayes: the number of seats to the septic fields to sort of in part address how many outdoor seats and

[0:21:35] Planner Mayes: indoor seats could be um included so so certainly the local trust committee could could address it

[0:21:41] Planner Mayes: and and your recommendations are you know help helpful to to go through this process ask this

[0:21:48] Voice 10: christine because i'm not familiar with these procedures it seems to me that adequacy of the

[0:21:54] Voice 10: septic system would be a matter between the health authority and the owner and i wonder why this is

[0:22:01] Voice 10: part of a rezoning process absolutely

[0:22:04] Planner Mayes: so we do have an official community plan policy which

[0:22:08] Planner Mayes: requests during a rezoning process to ensure that we have the septic capacity for whatever

[0:22:14] Planner Mayes: is being proposed which is why a septic report was required thank

[0:22:21] Voice 5: you and has that been satisfied

[0:22:25] Voice 5: or is that still a problem so

[0:22:28] Planner Mayes: we've got the report it's not something that's been installed

[0:22:32] Planner Mayes: um and and doesn't have to be i believe the applicant's wish is and and if you're going

[0:22:38] Planner Mayes: through this process uh rezoning process is to increase the size of the building and in that

[0:22:43] Planner Mayes: to install a washroom and that septic field will be servicing the washroom and this accessory

[0:22:48] Planner Mayes: building okay

[0:22:52] Voice 10: so it's on septic is on side is that what i hear the the adequacy of the septic is

[0:22:59] Voice 10: on side i

[0:23:02] Planner Mayes: couldn't speak to currently what what's there what they're proposing to install once those

[0:23:08] Planner Mayes: improvements have been made the capacity has been listed as being enough for 38 seats

[0:23:14] Planner Mayes: the

[0:23:16] Voice 9: short answer is if they do it they say yes well i

[0:23:27] Voice 9: i i go back to the point

[0:23:29] Voice 9: the one problem that i see is parking and it is an area which as i read it or perhaps i

[0:23:38] Voice 9: misunderstood it you do though you do get misunderstand things as you get old but

[0:23:43] Voice 9: this is a moti issue and what they would recommend as regards uh parking with what

[0:23:50] Voice 9: who would have to be done before this this rezoning project came going in anybody else

[0:24:02] Voice 8: commenting so

[0:24:03] Voice 6: i think i think we do need clarity on this my stanley my understanding is that moti

[0:24:10] Voice 6: is only responsible for advising on parking on the street right not on the property is that correct

[0:24:18] Voice 6: that is correct so any additional parking on the property is not covered by moti and is not covered

[0:24:27] Voice 6: by the island's trust so there's a gap no i mean i

[0:24:32] Voice 9: didn't read it that way i'm sorry i will leave

[0:24:34] Voice 9: it to christine to i i read it that as far as parking on the property was concerned the trust

[0:24:40] Voice 9: was satisfied but obviously that's why we're a little different points so

[0:24:47] Planner Mayes: so certainly it's it's

[0:24:48] Planner Mayes: been considered something that's that's not yet been satisfactorily addressed and so in part one

[0:24:56] Planner Mayes: of the proposals was to limit the number of seats based on the septic capacity report and so it is

[0:25:02] Planner Mayes: correct so the ministry of transportation they would provide us some guidance as to what's

[0:25:07] Planner Mayes: required if that road parking was to continue as it is for our land use bylaw the property as is

[0:25:16] Planner Mayes: and as configured meets part seven of our regulations which is our parking regulations

[0:25:22] Planner Mayes: and so anything sort of above that in terms of parking regulations could be addressed

[0:25:28] Planner Mayes: through this application and so you know if that's what you know the APC is sort of resolving

[0:25:37] Planner Mayes: to make some note on that that would be I guess something that would be great in a resolution

[0:25:44] Planner Mayes: format well

[0:25:45] Voice 10: that's perfect isn't it doesn't that move it forward nicely

[0:25:48] Voice 10: a common

[0:25:50] Voice 5: sense would suggest that they increase their parking capacity on their property

[0:25:57] Voice 5: is and i would think that's probably something that can be done it's a pretty big piece of land

[0:26:03] Voice 5: as i recall and is that something we can suggest or is that i'm not sure of the the protocols

[0:26:11] Voice 5: calls around that but that seems to be a way of solving the road parking issue and

[0:26:21] Voice 5: and giving them even the ability to increase their seating capacity if they so choose

[0:26:29] Voice 5: is that something we have the power to ask them or suggest absolutely

[0:26:35] Planner Mayes: certainly these these are

[0:26:38] Planner Mayes: recommendations that the apc would agree on um you know again in a resolution format so when this

[0:26:44] Planner Mayes: this application were to return, you know, staff could provide some potential amendments

[0:26:50] Planner Mayes: and then the local trust committee could also potentially decide on amendments themselves

[0:26:54] Planner Mayes: as well.

[0:26:56] Planner Mayes: Can

[0:26:57] Voice 6: we see the resolutions again, please, on screen?

[0:26:59] Voice 6: Sure.

[0:27:16] Voice 6: So it sounds like we're coalescing around recommendation two.

[0:27:20] Voice 11: Yes.

[0:27:21] Voice 6: That's

[0:27:22] Voice 11: what I see.

[0:27:23] Voice 6: And we just need to figure out what our recommendations are and it's that the Islands

[0:27:31] Voice 6: the violence trust require resolution of the parking,

[0:27:39] Voice 6: the inadequate parking at the site

[0:27:42] Voice 6: before approval is granted.

[0:27:45] Voice 6: That gives us a fair bit of elbow room

[0:27:47] Voice 6: for things to be decided down the road.

[0:27:50] Voice 9: It's not inadequate on the site,

[0:27:53] Voice 9: that is inadequate on the road.

[0:27:55] Voice 9: I think that's, we can keep that clear.

[0:27:57] Voice 9: But the inadequate parking period perhaps is what...

[0:28:02] Voice 9: Because reference to MOTI is going to happen anyway.

[0:28:05] Voice 9: That was spelled out as one of the groups that would be receiving material.

[0:28:11] Voice 9: But I think the suggestion they look at other property, I'm only vaguely familiar with it.

[0:28:17] Voice 9: Having bought bread there once before deciding I prefer the country grocer.

[0:28:22] Voice 9: But that being the case, one side I know they do not only, as you drive in, the other side may well indeed be theirs.

[0:28:30] Voice 9: then you would allow for expansion it seems can

[0:28:34] Voice 6: you maybe help us with some language

[0:28:35] Voice 6: sure

[0:28:36] Planner Mayes: actually um i'm not sure whether or not sarah may have captured the initial conversation

[0:28:45] Planner Mayes: sarah so you had the start of

[0:28:49] Planner Mayes: something that could i

[0:28:52] Voice 7: i do i could share my screen if that

[0:28:54] Voice 7: would be helpful that's great so

[0:29:21] Voice 10: what strikes me is isn't it a matter of um arriving at

[0:29:28] Voice 10: satisfactory resolution with respect to the ministry of transportation and infrastructure

[0:29:32] Voice 10: regarding to off-site parking and also being satisfied with on-site parking uh given the

[0:29:43] Voice 10: final uh approved uh persons or guests or what do we call it there's you have 40 people there

[0:29:53] Voice 10: for dinner or what the number is or that's the 38

[0:29:57] Voice 10: yeah and now that could change

[0:29:59] Voice 10: Thank you.

[0:30:00] Voice 10: change presumably if the parking changed and you put in more outside seats then maybe it's 50 but

[0:30:06] Voice 10: it all parks very nicely and everybody's happy

[0:30:09] Voice 9: but but I think we're getting close to resolution

[0:30:17] Voice 8: can the chair speak to this or do you hear me yes um I I'm not in receipt at least I didn't get a

[0:30:29] Voice 8: my hands on the agenda so i'm a little bit lost on some of this where is this this look um

[0:30:37] Voice 8: place located is it south of ganges north of ganges west east when it where is it it's east

[0:30:45] Voice 8: of ganges so

[0:30:46] Planner Mayes: it's it's east of ganges so you would take upper ganges past mobis okay the salt spring

[0:30:52] Planner Mayes: uh sorry the hastings house and then

[0:30:56] Planner Mayes: it's it's more or less located directly across the hastings

[0:30:59] Planner Mayes: house at the corner of upper ganges and churchill road

[0:31:01] Voice 8: okay gotcha

[0:31:03] Voice 5: used to be an art gallery there

[0:31:10] Voice 8: okay that's that helps so we're trying to work my way around the screen here i'm trying to

[0:31:21] Voice 8: move the text up and down but it doesn't want to go here so so

[0:31:26] Voice 10: when the mlt provides guidance

[0:31:29] Voice 10: that means that they say okay you can park along here is that what it means

[0:31:35] Voice 8: or

[0:31:36] Voice 10: not yeah or not yeah

[0:31:38] Voice 6: they'll give some uh direction as to um the safety of parking on the

[0:31:46] Voice 6: road and traffic movement that's their primary concern um they'll look at whether it's whether

[0:31:54] Voice 6: they need to put up signage restricting parking in any specific areas where there's

[0:31:59] Voice 6: you know it's not safe or there's a blind spot um and so them looking at the parking on the road

[0:32:07] Voice 6: will not likely increase the parking on the road to my mind it will likely decrease it

[0:32:11] Voice 6: um and it doesn't resolve the turnaround issue for the neighbors uh their driveways get used as

[0:32:21] Voice 6: a turnaround um and moti will also look at access to the property off their roadway any further

[0:32:35] Voice 8: comments

[0:32:36] Voice 10: so these words as to people who deal in this all all the time these words mean what

[0:32:44] Voice 10: mary's just said do they so

[0:32:49] Planner Mayes: this draft resolution you know perhaps you may wish to put requests in

[0:32:54] Planner Mayes: front of ministry of transportation as we as the ltc would request um guidance so perhaps request

[0:33:02] Planner Mayes: ministry of transportation provide guidance and remove will and that might provide some

[0:33:11] Planner Mayes: some better direction uh in regards to your your recommendation if that's what you're wishing to

[0:33:19] Planner Mayes: put forward what

[0:33:20] Voice 10: about mary's point about access to the site they've got their nose into that too

[0:33:27] Planner Mayes: they would be responsible for any commercial access permits um so that could you know what

[0:33:32] Planner Mayes: what that possibly could um you know entail again would require some some discussion with them

[0:33:40] Planner Mayes: i

[0:33:44] Voice 9: can't speak for anyone else but i'm i'm happy with the with the five lines on the top of that

[0:33:49] Voice 9: piece of paper that's being shown to us um we are one of about a dozen people providing advice to

[0:34:03] Voice 9: to the local trust committee on this matter.

[0:34:05] Voice 9: So there'll be a lot of input from a lot of different people

[0:34:08] Voice 9: for different things.

[0:34:10] Voice 9: And it seems to me that's the best advice

[0:34:15] Voice 9: we can give at this time.

[0:34:17] Voice 9: We

[0:34:18] Voice 5: put in there that we suggest that the applicant

[0:34:21] Voice 5: consider parking on the property

[0:34:26] Voice 5: to relieve roadside parking.

[0:34:30] Voice 9: Happy with that too.

[0:34:33] Voice 9: expanded parking with the property yes any

[0:34:57] Voice 8: further comments uh

[0:34:59] Voice 6: the report also mentions

[0:35:00] Voice 6: that the ltc could consider requesting a traffic impact study to determine if more parking spaces

[0:35:06] Voice 6: are required um who would pay for that would

[0:35:12] Planner Mayes: be the applicant okay

[0:35:14] Voice 6: let's

[0:35:19] Voice 10: know by the let me ask

[0:35:20] Voice 10: so that's known by the guidelines of the bylaws which is now only addressing insights stalls but

[0:35:26] Voice 10: but it's going to, or seats, but it's going to include outside seats. So if inside and outside

[0:35:32] Voice 10: is X seats, presumably you need Y parking according to an established criteria. Is that right?

[0:35:40] Planner Mayes: That's right. Yeah. So in this case, the number of seats, so instead of, I suppose, you know,

[0:35:46] Planner Mayes: the intent potentially there is to tie the number of seats to the septic field, but that limits the

[0:35:55] Planner Mayes: number of seats that are available because the outdoor seats um you know could increase over time

[0:36:04] Planner Mayes: so this bylaw sort of restricts that volume of seats that will be available so

[0:36:09] Voice 10: but when it comes

[0:36:10] Voice 10: down at the end right now as i understand there's a septic system for 38 seats so if that's modified

[0:36:15] Voice 10: there's a different approved plan that gives 50 seats and you can park 50 seats then you can have

[0:36:20] Voice 10: 50 seats that fair comment yes

[0:36:24] Planner Mayes: so so the way the bylaw is drafted now or that that you've you have

[0:36:29] Planner Mayes: in front of you is that there is the potential that should the septic capacity increase um or

[0:36:35] Planner Mayes: any sort of variation of that uh what what could occur is the applicant could apply for a variance

[0:36:42] Planner Mayes: permit to increase the number of seats permitted and that would go through the legislative process

[0:36:50] Planner Mayes: much like this rezoning so that would include would include notification to neighboring properties

[0:36:58] Planner Mayes: so

[0:36:59] Voice 10: it behooves the applicant right now to really figure out exactly what seats he's going to have

[0:37:03] Voice 10: there including outside and come up with parking and septic that are going to satisfy it otherwise

[0:37:11] Voice 10: Otherwise, he's going to have a big process later to change.

[0:37:15] Voice 10: Is that true, I think?

[0:37:18] Voice 10: No further comments?

[0:37:28] Voice 5: I'd say we should have something in there regarding the septic

[0:37:32] Voice 5: to ensure that the septic is always up to par with the number of people

[0:37:38] Voice 5: that they're hoping to serve at any given time.

[0:37:41] Voice 5: I

[0:38:14] Voice 6: think that captures it.

[0:38:18] Voice 10: Yeah, there you go.

[0:38:22] Voice 10: Good.

[0:38:23] Voice 10: This moves it along, doesn't it?

[0:38:25] Voice 10: yep

[0:38:26] Voice 9: i think so i would think so now there are about nine or ten other referrals but

[0:38:32] Voice 9: i think we've done our job on this good could

[0:38:40] Voice 10: i ask stanley where are you at are you good with

[0:38:42] Voice 10: this are you got any other comments or no no i'm i'm fine i think this

[0:38:46] Voice 9: is this is appropriate on

[0:38:50] Voice 9: our part

[0:38:54] Voice 8: everybody's had their say in this then i'm comfortable with it now okay i guess there's

[0:39:03] Voice 8: no no reason to vote at this point in progress i would think that correct uh secretary so certainly

[0:39:14] Planner Mayes: if if you guys have completed your discussion you'll want to somebody will want to move that

[0:39:20] Planner Mayes: and then have a secondary and then vote on that okay

[0:39:25] Voice 9: i'll move that paragraph i'll second

[0:39:28] Voice 6: second okay

[0:39:36] Planner Mayes: and then I guess a vote vote

[0:39:39] Voice 8: by uh vocal vocal vote aye or no

[0:39:43] Voice 8: aye aye

[0:39:45] Voice 11: aye aye

[0:39:53] Voice 8: it sounds like it's uh passed unanimously carried all

[0:40:08] Planner Mayes: right thank you I I can put the um

[0:40:14] Planner Mayes: agenda back up on the screen if you wish

[0:40:15] Voice 8: good

[0:40:16] Voice 8: good 3

[0:40:25] Planner Mayes: .3 and 3.4 now okay i will uh invite planner to jordy gordon he i can see him there

[0:40:44] Planner Mayes: and island planner louisa garbo and they will be um doing a verbal report on these two projects

[0:40:55] Voice 7: hi uh good afternoon everyone my name is louisa garbo it's a pleasure to meet with you all

[0:41:01] Voice 7: i have been with uh south spring island's office for about i would say in september will be one

[0:41:07] Voice 7: one year. And currently I'm working from home. So I'm working from this beautiful territory of

[0:41:14] Voice 7: La Conqueror. And I am responsible for two major projects, two of the major projects for

[0:41:24] Voice 7: South Spring Island. One is the Housing Action Program and the other one is the Ganges Village

[0:41:29] Voice 7: village area plan. And today we want to introduce the two projects to the Advisory Planning

[0:41:36] Voice 7: Commission and also kind of give you an idea of where we're at. We're just at the beginning stage

[0:41:43] Voice 7: or early stage. And I'm going to defer that to Jordi. Jordi prepared a presentation and he's

[0:41:51] Voice 7: going to present that to you. Thank you, Jordi. Go ahead.

[0:42:01] Voice 1: Thanks, Louisa. Yeah, I'm just going to

[0:42:04] Voice 1: pull up a quick presentation here um just to guide you through so just give me one sec while i share

[0:42:09] Voice 1: my screen here hopefully everyone can see that uh screen there yeah so as as louisa said uh we just

[0:42:32] Voice 1: want to take the opportunity to introduce uh two fairly major projects the local trust committee

[0:42:37] Voice 1: is undertaking um because i think you can expect to sort of see them in your future although right

[0:42:42] Voice 1: Right now, it really is just introductory to sort of, as Louisa said, give you a sense of the scope of them and let you know where we're at.

[0:42:49] Voice 1: So the first one I'm going to talk about is the Ganges Village Plan, Village Area Plan, pardon me.

[0:42:55] Voice 1: So really, this was born out of a need to ensure development and growth of the Ganges area proceeds in a coordinated, sustainable and resilient manner.

[0:43:06] Voice 1: So they've essentially directed staff to sort of re-examine the policies around the Ganges Village Area that are contained within the OCP.

[0:43:13] Voice 1: um and for probably for benefit of the newer members um there are uh ganji's village area

[0:43:21] Voice 1: policies contained within the ocp that were uh was adopted in in 2008 um but really these are

[0:43:28] Voice 1: you know um i would i don't want to say limited but they're they're there's not a whole a whole

[0:43:35] Voice 1: lot of them that's sort of the scope of them that you see there right they're sort of limited to

[0:43:39] Voice 1: a couple pages so and importantly they don't really address issues such as growth or

[0:43:46] Voice 1: sustainability planning for the future and also significantly don't address the process of

[0:43:53] Voice 1: reconciliation or preservation of or and protection of important first nations cultural

[0:44:00] Voice 1: sites so those are sort of the some of the issues that are identified with with the policies as

[0:44:06] Voice 1: written and they need to update so and just to give you a bit of a context of the Ganges village

[0:44:13] Voice 1: area in addition to those OCP policies there's also some other land use designations sort of

[0:44:23] Voice 1: in and around as well as development permit areas that are all within the OCP and so the plan to

[0:44:30] Voice 1: develop a village area plan um would would obviously take into account these these other

[0:44:36] Voice 1: policies so this map gives you a sense of uh the various land use designations that are contained

[0:44:44] Voice 1: within the ocp that um that we're sort of dealing with here you can see um i'm not sure hopefully

[0:44:51] Voice 1: you can see my mouse here but you've sort of got the ganges village core area um and then you've

[0:44:55] Voice 1: You've got some various other parks and reserves, Ganges Village Upper, Shoreline, Health Services, and some general employment.

[0:45:04] Voice 1: So there's a fair amount happening in a fairly constrained area.

[0:45:09] Voice 1: So these are some of the designations that would be under consideration.

[0:45:14] Voice 1: In addition, there's a heritage conservation area that applies sort of over top of these to various properties and features within the area.

[0:45:25] Voice 1: and just just as a note that you know there we do recognize that there are you know important

[0:45:30] Voice 1: first nations cultural heritage sites here that aren't you know able to be shared publicly but

[0:45:36] Voice 1: but we do recognize that those obviously exist within the area in addition this is this extent

[0:45:43] Voice 1: of the development permanent area one island villages so that places sort of additional

[0:45:52] Voice 1: additional um policies and and guidelines on development certain types of development within

[0:45:57] Voice 1: this area um which is really just to say that you know there's a lot going on in this area there's a

[0:46:02] Voice 1: lot to consider there's a lot of policies that are in place and and sort of this is uh sort of

[0:46:06] Voice 1: a bit the scope of of what the project is intended to um encompass so then really taking all this into

[0:46:15] Voice 1: consideration in november of 2020 the ltc did approve the ganges village area um project charter

[0:46:22] Voice 1: So sort of set some of the parameters of the project to examine social, economic, environmental sustainability and some of the engagement process with First Nations.

[0:46:36] Voice 1: And sort of importantly at this time too, there was the establishment of a task force, the Ganges Village Area Task Force, which is an LTC appointed body, which is really intended to sort of help to sort of provide feedback and expertise on the process.

[0:46:53] Voice 1: in terms of outcome of the project you know sort of looking at this idea of an area plan

[0:46:58] Voice 1: these are some examples that have been provided to the LTC and the task force as sort of you know

[0:47:04] Voice 1: potential types of outcomes that would sort of sit within OCP but as a specific area plan for

[0:47:12] Voice 1: for Ganges so you know there's there's some good precedent that have been set sort of in and around

[0:47:18] Voice 1: this area um but that's just just an idea of sort of what what sort of could be the outcome of this

[0:47:24] Voice 1: project and so to give you a sense of where we're at with the project um we're sort of in a phase

[0:47:32] Voice 1: two so phase one was sort of background research information gathering um early consultation with

[0:47:41] Voice 1: first nations um assisting in in sort of developing and appointing members assisting the LTC with

[0:47:48] Voice 1: appointing members to this task force, forming a technical working group with agencies that would

[0:47:54] Voice 1: be involved, which as I'm sure you can imagine are quite numerous given what we're trying to

[0:47:59] Voice 1: undertake here, and then some draft engagement ideas and sort of engaging a consultant as well.

[0:48:11] Voice 1: That's a tremendous amount of work that Louise has undertaken to this point,

[0:48:14] Voice 1: primarily coordinating a lot of these groups um we're so as you can see from this graphic we're

[0:48:19] Voice 1: sort of into the phase two portion um which is going to be sort of you know ongoing consultation

[0:48:25] Voice 1: with first nations you probably see some more community engagement and consultation further

[0:48:30] Voice 1: view and analysis and then sort of really trying to draft some of these concepts of policies that

[0:48:36] Voice 1: could be implemented right so that's sort of where you know it's been a lot of work to sort of get

[0:48:41] Voice 1: things sort of going and now we're moving into this phase of really moving forward with some

[0:48:45] Voice 1: options and ideas. Some sort of conceptual ideas that have been put forward so far is this idea of

[0:48:55] Voice 1: trying to delineate a study area boundary and this is sort of a graphic that's been produced

[0:49:01] Voice 1: as a result of considerations you know with sort of based a little bit on the map I showed you

[0:49:09] Voice 1: earlier of the different designations and just that there's this idea of sort of a concentrated

[0:49:14] Voice 1: core of the area and then we have sort of this um you know area of expansion the ganges village

[0:49:20] Voice 1: upper but then is bounded by the agricultural land reserve um which is the sort of light green

[0:49:26] Voice 1: shaded area there so you know that's that's sort of a bit of a hard stop for a lot of the development

[0:49:32] Voice 1: in ganges core and then the upper and then we see a bit of development obviously occurring outside

[0:49:36] Voice 1: that you know such as Christine just presented that your rezoning which sort

[0:49:43] Voice 1: of occurs right here just outside of this area and you can see it you know

[0:49:47] Voice 1: there are obviously some higher density developments that are occurring have

[0:49:53] Voice 1: occurred outside of the area in addition some of the framework that is being

[0:50:00] Voice 1: developed is this idea of you know then even just the name of the plan as a way

[0:50:05] Voice 1: way to sort of commemorate First Nations history. I'm not going to try to pronounce it at this

[0:50:10] Voice 1: point, but it's there for consideration. And then really looking at what the content of the

[0:50:16] Voice 1: area plan is going to be. So, you know, the study area plan boundary is one of them. And then sort

[0:50:20] Voice 1: of what are the other objectives and policies that are really going to try to be addressed

[0:50:25] Voice 1: through this? And those are listed there, land use, housing, mobility, environment. And then

[0:50:30] Voice 1: And a big piece is going to be infrastructure servicing and then First Nations.

[0:50:35] Voice 1: So following that, then there's the sort of looking at the implementation piece of, you know, okay, how do we actually get these plans and policies implemented?

[0:50:46] Voice 1: And what does that process need to look like?

[0:50:51] Voice 1: Some of the thinking around the project has come about from the task force.

[0:50:57] Voice 1: So this is sort of based on some feedback we've gotten from the task force, right?

[0:51:03] Voice 1: This is sort of, you know, a word cloud of sort of the primary things that they would

[0:51:08] Voice 1: like to see or perhaps issues with Ganges, right?

[0:51:11] Voice 1: So, you know, walkability and housing, obviously, you know, a big, big, or at the top of mind

[0:51:19] Voice 1: for a lot of the task force.

[0:51:20] Voice 1: course um and this is also uh a draft of vision statement that's sort of been put forward i won't

[0:51:30] Voice 1: read it out to you maybe i'll leave it up there for a minute if you if you'd like to read it but

[0:51:34] Voice 1: um you know it's sort of just you know as it's as it says a vision to sort of try to encapsulate

[0:51:41] Voice 1: some of the framework for discussion in the community um and you know still subject obviously

[0:51:46] Voice 1: to be finalized as a draft but i'll just i'll give you a minute here just to just to see sort

[0:51:51] Voice 1: of where we're at with it. I'm going to move on to the next slide here. We've also done a little bit

[0:52:13] Voice 1: of engagement with the centre school, sort of we're approached a bit as a sort of a collaboration

[0:52:22] Voice 1: I would say between the two, the school and Ons Trust. So this was an exercise that sort of the

[0:52:29] Voice 1: the age 10, 11 school kids did at the center school.

[0:52:34] Voice 1: And it was a map essentially of Ganges.

[0:52:38] Voice 1: And there's a write-up on the board.

[0:52:40] Voice 1: It's on display in the lobby of the Allen's Trust office

[0:52:43] Voice 1: where I could probably send you the write-up

[0:52:45] Voice 1: if you're interested.

[0:52:46] Voice 1: But it was really just, you know,

[0:52:50] Voice 1: it's a age group that's often obviously, you know,

[0:52:54] Voice 1: not necessarily consulted in the land use planning process,

[0:52:57] Voice 1: but obviously recognizing that they probably have a lot to say

[0:52:59] Voice 1: and a lot they like about Ganges and a lot they'd like to see improved so this was um it's just a

[0:53:05] Voice 1: conceptual idea of you know how they see Ganges and perhaps some of the issues they see with it

[0:53:10] Voice 1: um you know quite quite nuanced really um that they came up with um and there is there is um

[0:53:18] Voice 1: sort of an intent to to um continue a collaboration with with the same class um moving into next

[0:53:26] Voice 1: school year so um we'll continue to be hopefully an ongoing relationship with them um so that's

[0:53:34] Voice 1: sort of where we're at with the uh the ganges village i don't know if in terms of questions

[0:53:40] Voice 1: if you want to ask questions now or save them until the end if anybody has any well

[0:53:46] Voice 9: i i have

[0:53:48] Voice 9: one in terms of the objectives um i found it interesting that the the the business center

[0:53:55] Voice 9: that serves the provisions 10,000 people

[0:53:59] Voice 9: that economic viability is not listed on it.

[0:54:04] Voice 9: In terms of the mission statement,

[0:54:05] Voice 9: economic development was mentioned,

[0:54:08] Voice 9: but in terms of, yeah, objectives and policies.

[0:54:17] Voice 9: I'm just not sure that enough important,

[0:54:22] Voice 9: well, in terms of that,

[0:54:23] Voice 9: I have no idea what goes on in the meetings,

[0:54:25] Voice 9: But in terms of the importance of the business community and the business activity that takes place in Ganges, right now it is one-fifth of one mention of five or six objectives and policies.

[0:54:44] Voice 9: And I'm wondering whether that sort of understates the importance of economic development, providing the community with the food that it eats regularly.

[0:54:59] Voice 1: Yeah, no, I think that's a fair point. Absolutely. I mean, they're sort of, I guess, conceptual, but I think that's, you know, important feedback that it's, you know, it is there, sort of, I guess, under the commercial banner of land use.

[0:55:13] Voice 1: but I think it's a fair point that that needs to be of prime consideration.

[0:55:19] Voice 9: 11,000 people are a lot of people to feed.

[0:55:24] Voice 7: So, Chair, if that's okay, I kind of just want to add a couple of things

[0:55:29] Voice 7: before we move on to the housing project.

[0:55:36] Voice 7: So, phase two, as far as where we are at,

[0:55:41] Voice 7: it's not really a clear defined line that we kick off phase two it's really just kind of a process

[0:55:48] Voice 7: we are not completely done with phase one because there are still some community group would still

[0:55:54] Voice 7: have to reach out to introduce them the the planning effort and for the planning commission

[0:56:03] Voice 7: we missed the opportunity last time when when you guys have a meeting so we're meeting with you

[0:56:09] Voice 7: today. But in addition to that, there is still agency that we hope to connect. So phase one is

[0:56:16] Voice 7: not completely done. We're still working on it. Phase two will take the longest, as you can

[0:56:24] Voice 7: imagine, with brainstorming of what should fit in with the framework. And yeah, it's a good point

[0:56:32] Voice 7: that perhaps economic development could be a standalone item or could be part of the category

[0:56:38] Voice 7: of one of the category and the task force just want to be just to clarify the task force the

[0:56:46] Voice 7: name is the task force but they're actually special project planning commission so they are

[0:56:51] Voice 7: also an appointed body and they are now reviewing the proposed area plan

[0:56:59] Voice 7: and and also the vision

[0:57:02] Voice 7: statement as well as the framework. So it's still in progress. They have not given us the green light

[0:57:08] Voice 7: and they have not blessed any of the proposal we've shown before you, but they're working on it.

[0:57:17] Voice 7: It's a progress. And in addition to that, just want to let you know, we actually selected a

[0:57:25] Voice 7: consultant and the consultant focuses on just public engagement portion because it's very

[0:57:33] Voice 7: complicated and we also the office doesn't have the resources available so we hired a consultant

[0:57:41] Voice 7: to do the public engagement for us on the genji's village area plan and they we are hoping they can

[0:57:49] Voice 7: reach out to all the elected appointed bodies, all the agencies, all the stakeholders,

[0:57:56] Voice 7: they will have a plan, they will have an engagement plan put together. So we are hoping

[0:58:03] Voice 7: at one point they can reach out to you all and perhaps do some engagement and get some

[0:58:11] Voice 7: information or concerns or feedback from you. So stay tuned for that and it should be pretty

[0:58:18] Voice 7: interesting. Let's see if I have anything to add to that. Can I ask

[0:58:28] Voice 7: what the name of the

[0:58:28] Voice 6: consulting

[0:58:29] Voice 7: firm is? We want to find out too. We don't know exactly how to pronounce it. We think

[0:58:36] Voice 7: it's pronounced at Anna Studio, A-N-H-A-H-N-E, but we don't know how to pronounce it. We're meeting

[0:58:47] Voice 7: with them tomorrow so we're going to find out so they're just

[0:58:50] Voice 7: starting yeah they the contract was

[0:58:53] Voice 7: just uh executed so so

[0:58:57] Voice 10: this may be a detour but if i could inquire how were these people selected

[0:59:03] Voice 10: this consulting outfit oh

[0:59:04] Voice 7: i've gone through a it followed the provincial the ministry's

[0:59:08] Voice 7: procurement system uh process so that we did the rfp and they responded to the rfp

[0:59:14] Voice 7: and then who

[0:59:16] Voice 10: decided they're the guys uh

[0:59:20] Voice 7: we have a panel to decide we follow uh all the process

[0:59:24] Voice 7: within the procurement uh pc procurement process okay

[0:59:31] Voice 10: so then we would have available that we could

[0:59:34] Voice 10: get their credentials their experience all this kind

[0:59:38] Voice 7: of thing no because this is actually a

[0:59:40] Voice 7: contract established between the island trust and the consultant and

[0:59:47] Voice 10: that's not a public document

[0:59:48] Voice 10: No.

[0:59:50] Voice 7: That is my understanding, but I can double check.

[0:59:53] Voice 6: The company will have a website, Lee, where we can see their bona fides.

[1:00:00] Voice 6: we don't we don't need to see their their contractual agreement we just you're just

[1:00:04] Voice 6: asking who they are and what their experience is right right that's

[1:00:07] Voice 10: a big thing in my head

[1:00:09] Voice 6: yeah

[1:00:10] Voice 10: because when they're coming down and giving recommendations is you know i'm the advisory

[1:00:14] Voice 10: planning commission i'd like to really know a lot about the people who are giving the recommendations

[1:00:19] Voice 6: yeah if we can get their name we can look them up online yeah

[1:00:22] Voice 10: i can yeah

[1:00:23] Voice 7: yeah you can certainly

[1:00:24] Voice 7: look them up online and you get a an opportunity to meet with them and ask them a lot of questions

[1:00:30] Voice 7: And they're not making recommendation per se, they're going to do the public engagement. So they will do the online survey, they will reach out to stakeholders and ask questions, community groups, and they will do design charrette and update web page. So it's really just the public engagement component. And at the end of it, they will make a summary findings.

[1:00:54] Voice 7: things yeah

[1:00:56] Voice 1: and sorry just to add on to that they they do have quite an extensive website so uh

[1:01:00] Voice 1: i'm sure you can um find answers to your questions there as well but uh the principal is a registered

[1:01:06] Voice 1: professional planner um is their primary credential so

[1:01:12] Voice 6: it's a planning firm not a communications firm

[1:01:16] Voice 1: um

[1:01:17] Voice 7: uh you know

[1:01:18] Voice 7: not necessarily most of the proponent is they have communication background

[1:01:23] Voice 7: it depends on who's on the team so we have proponent that are more engineering firm but

[1:01:30] Voice 7: they have a planning division so really depends on the company so

[1:01:38] Voice 5: you're not really looking for

[1:01:40] Voice 5: suggestions or feedback from us you're just bringing us up to speed about these two aspects

[1:01:45] Voice 5: is that correct at

[1:01:46] Voice 7: this stage we're introducing the two projects and we will most definitely

[1:01:50] Voice 7: welcome a lot of the feedback as we move along okay but not today uh i mean you gave us good

[1:01:59] Voice 7: feedback to make some good comments well

[1:02:02] Voice 5: i'm giving a lot of thought to the downtown area

[1:02:04] Voice 5: and what could be done but i don't think this is the place to be bringing it up

[1:02:08] Voice 7: correct you have

[1:02:10] Voice 7: your uh opportunity to do that with the consultant right okay thank you

[1:02:14] Voice 7: thank you i don't have

[1:02:15] Voice 7: anything else to add thank you jordan thank

[1:02:18] Voice 8: you okay so is

[1:02:21] Voice 8: there another uh on the agenda

[1:02:25] Voice 1: there's just another um it just sort of flows into the next one it's um the introduction of

[1:02:29] Voice 1: the housing action program um if i've it's a slightly shorter uh presentation than the first

[1:02:35] Voice 1: one um so this is the second major project to consider and it sort of flowed from a housing

[1:02:42] Voice 1: working group report that was submitted by and the housing challenges solutions initiative that

[1:02:47] Voice 1: was sort of a grassroots um local initiative and that was submitted um also in the fall

[1:02:53] Voice 1: and the the ltc as a result of that submission sort of uh prioritized it and and directed staff

[1:03:01] Voice 1: to uh identify or sorry pardon me develop a project charter um and that it identified a

[1:03:08] Voice 1: The report that was submitted identified a number of issues.

[1:03:12] Voice 1: Obviously, affordability is key.

[1:03:14] Voice 1: It's no surprise to all of you, I'm sure.

[1:03:16] Voice 1: And then other issues, lack of housing stock and density as well.

[1:03:20] Voice 1: So it also recognized that housing issues are intertwined with social, economic, environmental issues.

[1:03:28] Voice 1: So as opposed to looking at it through one lens, it's sort of to look at it through multiple lenses and the interconnected factors, transportation, parks, recreation.

[1:03:38] Voice 1: sustainable design, climate change, like these are all issues that are related to housing as well.

[1:03:42] Voice 1: So that was, it was recognized that, you know, it wasn't just purely an affordability question,

[1:03:48] Voice 1: but, you know, other considerations as well. There was a note also that, you know, there has

[1:03:57] Voice 1: been attempts in the past two decades to really address housing issues on the island. And this

[1:04:04] Voice 1: this is sort of a snapshot of the initiatives that have been undertaken since 2002, whether or not

[1:04:10] Voice 1: it's just sort of, you know, keeping up to date on the issues, some of them like housing needs

[1:04:16] Voice 1: assessments, baseline reports, policy options, that sort of thing. You know, it's something

[1:04:22] Voice 1: that's been, you know, on the radar, obviously, for quite some time. So, and this is links to

[1:04:33] Voice 1: various or perhaps the more relevant backgrounders studies by whether it be local

[1:04:41] Voice 1: provincial agencies or sort of community non-profit groups i can provide links to these

[1:04:47] Voice 1: all these as well after after the fact if if you'd like um so the most recent obviously being there

[1:04:53] Voice 1: the housing working group report which is sort of like what what spurred this this project on

[1:04:57] Voice 1: in many ways um so this again there was a project charter that was adopted by the local trust or

[1:05:06] Voice 1: approved by the local trust committee earlier this year um quite an extensive number of principles

[1:05:12] Voice 1: and purposes um i won't go through them all here they sort of touch on the ones i identified

[1:05:17] Voice 1: earlier that you know there's multiple lenses through which to view housing um again um there

[1:05:26] Voice 1: was a housing task force appointed by the local trust committee to assist with development of this

[1:05:33] Voice 1: the policies and directors of the project and where again sort of as Louise has said before

[1:05:40] Voice 1: you know this is not a hard line between phase one and two but we are sort of moving in towards

[1:05:46] Voice 1: phase two beyond the sort of initial background research information gathering sort of putting

[1:05:54] Voice 1: these groups together establishing technical working groups um having some ideas about um

[1:06:00] Voice 1: communications and development of various public engagement tools um so yeah so we're we're sort of

[1:06:08] Voice 1: inching towards phase two i would say um and i think a big piece that's come out of of the

[1:06:15] Voice 1: task force thus far is this idea of a housing matrix which sort of identifies um actions

[1:06:22] Voice 1: or recommendations and goals that have been identified by the task force

[1:06:28] Voice 1: and sort of is, I guess, intended to both prioritize

[1:06:35] Voice 1: and indicate sort of what sort of immediate and then short-term

[1:06:39] Voice 1: or longer-term goals, recognizing that policy changes don't happen overnight

[1:06:44] Voice 1: and some of them might take longer than other implementations.

[1:06:50] Voice 1: so the next steps really and this is for both projects um is to to do further research um

[1:06:57] Voice 1: that's sort of ongoing um and then further engagement and collaboration with first nations

[1:07:02] Voice 1: and and uh key partnerships and stakeholders um and then implement the engagement plans for both

[1:07:10] Voice 1: projects um which louisa sort of touched on that the um the consultant has just sort of come on

[1:07:15] Voice 1: board so that's going to be coming for coming forward um shortly and then supporting task force

[1:07:21] Voice 1: and the technical working group discussions for both so um yeah so that's a i guess a quick quick

[1:07:28] Voice 1: summary of of both um i guess a bit less detail on housing um but uh if you have questions or

[1:07:34] Voice 1: comments at this point um ron as you've identified there's no there's sort of direct ask from the

[1:07:40] Voice 1: LTC at this point on on on

[1:07:42] Voice 1: like a resolution or feedback but um be happy to hear um comments

[1:07:47] Voice 1: questions concerns you have um with the idea that in the future when you know specific issues are

[1:07:54] Voice 1: referred to you that you um you know you're going to be able to offer your input then um so yeah

[1:08:00] Voice 1: happy happy to take any questions or comments you might have you

[1:08:04] Voice 6: guys have any target completion

[1:08:05] Voice 6: dates for these two projects I know it's hard and they take quite a while but are you kind of

[1:08:10] Voice 6: of shooting for a specific date uh

[1:08:14] Voice 7: so chair uh through you uh that's a very good question and

[1:08:19] Voice 7: um we didn't think of putting the timeline on the powerpoint but perhaps uh geordie after the

[1:08:26] Voice 7: meeting we can send you the project links for the two projects so they the timeline is on one of

[1:08:33] Voice 7: those documents and maybe we can specifically highlight that for you we are targeting two years

[1:08:40] Voice 7: but like anything else right now the front end has been moving kind of slow so there it's already

[1:08:47] Voice 7: some delay but we are still working very hard to make sure we're on target the consultant for

[1:08:54] Voice 7: example this whole RFP process was about a month and a half delay which is not bad at all consider

[1:09:04] Voice 7: the complexity. So we're working hard to make sure both projects can be done within two years.

[1:09:11] Voice 7: However, there's a high possibility that the legal process side of things will be a bit slow.

[1:09:20] Voice 7: We'll take on to 2023. What I meant is for Ganges Village, it will be, I can envision the

[1:09:29] Voice 7: The area plan may be drafted, but going through the LTC, the first reading, and even through your recommendation, because it needs to go through the APC, it involves the OCP amendment, and to the ministry, all of those legal processes likely will not be within this two years for both projects.

[1:09:54] Voice 7: The only thing I also want to add on the hosting action program, we are very fortunate to have a very passionate group of people who really want to get things done.

[1:10:06] Voice 7: But the list is really long. And right now, they realize that.

[1:10:11] Voice 7: So all they want is just throw the ideas on the matrix, and then they're going to spend time to digest that and clean it up and collapse some of the category.

[1:10:20] Voice 7: So the matrix that you saw is really just the first initial take on it from the task force.

[1:10:28] Voice 7: They are going to spend multiple meetings to really narrow it down.

[1:10:32] Voice 7: down. But in the meantime, I know that they are going to recommend something quick, like a short

[1:10:39] Voice 7: term actions to see to as much as they can to alleviate the housing crisis for the as a

[1:10:47] Voice 7: recommendation to the LTC to consider.

[1:10:51] Voice 9: As one who serves on that housing commission, I can tell you,

[1:10:56] Voice 9: yes indeed they are a very passionate group and I usually view myself on healthy on trust matters

[1:11:03] Voice 9: as as a radical change agent to from their perspective I'm just an old-timer dragging

[1:11:09] Voice 9: the things down but but I think that Planner Garbo has done an excellent job of

[1:11:16] Voice 9: harnessing these people in terms that they're all pulling in the same direction

[1:11:20] Voice 9: or at least more or less in the same direction at this time.

[1:11:24] Voice 9: These are true believers and there are many benefits

[1:11:27] Voice 9: in having such a group, but there are a few drawbacks as well.

[1:11:32] Voice 7: One thing I also, thank you, Stanley.

[1:11:35] Voice 7: One thing I also want to mention

[1:11:37] Voice 7: is for the Housing Action Program,

[1:11:40] Voice 7: we don't have the budget for consultation.

[1:11:42] Voice 7: So it will be in-house.

[1:11:45] Voice 7: And right now, the next step we're working on is a survey.

[1:11:49] Voice 7: and as part of the public engagement and also we are updating the website to putting more facts and

[1:11:56] Voice 7: figures on it and so slowly we are launching our public engagement plan and hopefully later in the

[1:12:06] Voice 7: fall we can reach out to the community in a more comprehensive way more robust way

[1:12:13] Voice 7: the Ganges village having the school actually approach us and wanting to do some collaborative

[1:12:23] Voice 7: exercise or activities is very exciting because through them a lot of the families became more

[1:12:30] Voice 7: aware of the Ganges area plan and the arts council also is interested in collaborating with us

[1:12:38] Voice 7: so there are a lot of activities hopefully through the course of the planning process

[1:12:43] Voice 7: process you will become more aware of them and hopefully more engaged in them so that's all i

[1:12:50] Voice 7: have to add thank you so much and thank you jordan yeah

[1:12:52] Voice 1: so i just maybe on that now louise i just

[1:12:54] Voice 1: wanted to add um you know all of this information is sort of funneled through the website the

[1:12:59] Voice 1: project's website um islands trust um it's a great repository for all this information so i'd

[1:13:05] Voice 1: encourage you to sort of check in on it regularly and and if you can um spread it through your

[1:13:11] Voice 1: networks to to have people um check in on it so they're they're apprised of what's happening

[1:13:16] Voice 1: can

[1:13:18] Voice 10: i ask one thing could we go back to the screen that showed the agricultural land reserve areas

[1:13:22] Voice 10: yeah

[1:13:23] Voice 1: sure just give me one moment i don't know if that helps you at all zoomed in a little bit

[1:13:44] Voice 10: so um agricultural land says buffers now are these areas identified as agricultural land

[1:13:52] Voice 10: in the zoning sense or are they also in the agricultural land reserve so

[1:13:59] Voice 1: so yeah so the

[1:14:01] Voice 1: this mapping shows all of the land that's designated within the agricultural land reserve

[1:14:06] Voice 1: um there are some properties that don't that aren't um consistent with with that the zoning

[1:14:15] Voice 1: isn't consistent with agricultural use is what i will say for example like this you know the school

[1:14:20] Voice 1: here is technically captured within the alr but that's a community facility zone right

[1:14:24] Voice 1: so there's this sort of historic overlay of of you know activities that have occurred you know

[1:14:31] Voice 1: for decades on salt spring but are technically within an agricultural land reserve so i don't

[1:14:38] Voice 1: know if that answer your question lee but um this is this is just showing land that's within the alr

[1:14:45] Voice 1: uh as an indicator that you know there's a there's another level of regulation

[1:14:48] Voice 1: regulation above us essentially that's going to apply to these properties as well

[1:14:52] Voice 11: okay

[1:14:55] Voice 10: so if we

[1:14:56] Voice 10: go out of the police station and the area above that being the legion that is not in the alr

[1:15:04] Voice 1: so uh the legion property is is is sort of partially within it's sort of a split zone

[1:15:10] Voice 1: situation um i don't know if this map is entirely accurate it's sort of a um

[1:15:15] Voice 1: thematic map but this

[1:15:17] Voice 1: is the police station here i think that there's a portion that's not within it but yes your point

[1:15:23] Voice 1: stands that it's there is alr up here

[1:15:28] Voice 10: so again just to clarify it isn't that it's zoned agriculture

[1:15:32] Voice 10: it's actually take a number half of the uh legion's property is in the agricultural land

[1:15:39] Voice 10: reserve correct

[1:15:40] Voice 1: yeah that it's yeah this doesn't reflect zoning it's just just the alr okay thank

[1:15:47] Voice 10: Thank you.

[1:15:51] Voice 8: Any further comments?

[1:15:52] Voice 8: I

[1:15:58] Voice 5: have a question that may not be relevant at all,

[1:16:02] Voice 5: but I attended a couple of years ago,

[1:16:04] Voice 5: I attended a meeting regarding the boardwalk.

[1:16:09] Voice 5: It was up at the Lions Club.

[1:16:13] Voice 5: And at the time the fellow who owns the marina

[1:16:19] Voice 5: was proposing what I thought was actually

[1:16:22] Voice 5: quite a nice proposal of a building it was actually three stories but you know the top

[1:16:28] Voice 5: story was at road level and then the rest of it came down and along the embankment down to the

[1:16:35] Voice 5: waterfront and i thought it was a perfect opportunity to begin drawing people from

[1:16:41] Voice 5: what is now the downtown core to go back up to come up closer to rainbow road where there's

[1:16:48] Voice 5: stores starting to develop along there and also along the uh the road where the um i guess where

[1:16:55] Voice 5: the inn is so it was a be a good way of drawing forward the uh what is considered the downtown

[1:17:04] Voice 5: economic core of salt spring so my question is um at the time it was the meeting was sort of uh

[1:17:13] Voice 5: busted up by a group that were very concerned about damage to the waterfront.

[1:17:22] Voice 5: And so I guess my question is, is there an indigenous, you said that there are,

[1:17:28] Voice 5: someone in this group said that the indigenous have some control over or some concerns around

[1:17:36] Voice 5: areas. And I'm wondering if that is one of them and if that's something that can be

[1:17:43] Voice 5: dealt with or looked into or am i barking up the wrong tree here

[1:17:49] Voice 5: um

[1:17:52] Voice 7: i i'm gonna try and see if i can answer that uh board work is a separate project and it's

[1:17:59] Voice 7: controlled by or actually led by crd and we are a partner with it and my understanding is

[1:18:09] Voice 7: It's on the list of things for them to do, and they will move forward with that.

[1:18:14] Voice 7: As far as First Nations, it's a commitment of Trust Council.

[1:18:18] Voice 7: Well, it's actually the entire country and we're committed to it.

[1:18:25] Voice 7: And under the Reconciliation Act, there are a lot of adopted policies and actions by the

[1:18:33] Voice 7: trust council that now staff is through all those separate projects are going to implement those

[1:18:40] Voice 7: uh actions so from the as far as the first nations aspect within the uh ganges village area plan

[1:18:49] Voice 7: and the housing action program we are working with first nations and it's very challenging because

[1:18:57] Voice 7: Because I would say technically, if I'm correct, there are 13 territorial interests on Salt Spring Island.

[1:19:06] Voice 7: So we have to make sure we coordinate with them.

[1:19:10] Voice 7: And one of the commitments is consultation is the most important part.

[1:19:15] Voice 7: And it's early consultation, which we started that process now.

[1:19:19] Voice 7: So as far as protecting area, there are lots throughout the island.

[1:19:27] Voice 7: like many islands not just South Spring and the

[1:19:30] Voice 7: shoreline particularly so for us we want to work

[1:19:34] Voice 7: with First Nations to be able to identify first of all the policies to guide development what do

[1:19:42] Voice 7: you need to do prior to developing your land you know check with us and identify archaeological

[1:19:48] Voice 7: site and go through the province all the other right process the Ganges Village Port Walk have

[1:19:56] Voice 7: gone through that process and and i think they are ready to move forward but there are still a lot of

[1:20:02] Voice 7: sensitive area within ganges village that we are working on as part of this planning process

[1:20:09] Voice 10: can i assist do i understand that there are 13 native folks entities with which we have to

[1:20:21] Voice 10: consult?

[1:20:23] Voice 7: We didn't reach out to them, but only a handful of them responded back to us.

[1:20:29] Voice 7: But that doesn't mean because they didn't respond, we can stop collaborating with them.

[1:20:36] Voice 7: It just makes it more challenging. And at the time when we reached out, it's during COVID as

[1:20:41] Voice 7: as well, and it was the peak of COVID.

[1:20:45] Voice 7: So the nation suffered quite a bit.

[1:20:48] Voice 7: They got a lot of the COVID cases,

[1:20:50] Voice 7: so they literally were on lockdown.

[1:20:53] Voice 7: So the efforts is still continuing.

[1:20:56] Voice 7: We're still trying to reach out and collaborate

[1:20:59] Voice 7: and inform them.

[1:21:00] Voice 10: There's no basis for those folks to sign on or sign off.

[1:21:04] Voice 10: We want to be in it, we're out,

[1:21:06] Voice 10: and then there's no basis to bring that together

[1:21:08] Voice 10: so that they have a single representative for example we're still going to be dealing with up

[1:21:13] Voice 10: 13 individual groups we

[1:21:16] Voice 7: have a first nations consultant or advisor within island trust and

[1:21:21] Voice 7: i work with her closely to figure it out the approach um it's not so simple i just cannot

[1:21:28] Voice 7: answer that because they their chief and council focus on more of the rights and title with the

[1:21:35] Voice 7: federal government so their their the major concern is working with the province and because

[1:21:42] Voice 7: of the lack of resources or staff that they have and we have lots of projects that will refer to

[1:21:49] Voice 7: them so just finding the time and the resource to communicate with them is also challenging

[1:21:55] Voice 7: but we are working on it so

[1:21:59] Voice 10: are there territorial claims by these folks now

[1:22:02] Voice 10: specific to areas or is it general or just just

[1:22:06] Voice 10: and i

[1:22:07] Voice 7: don't yeah it's very general and it's not

[1:22:09] Voice 7: at my level to answer that question uh i am really pretty new to that okay

[1:22:16] Voice 10: thank

[1:22:18] Voice 8: you sure

[1:22:22] Voice 8: any further questions discussion okay um any further items on the agenda which i

[1:22:31] Voice 8: I already don't have a copy of in front of me.

[1:22:36] Planner Mayes: There sure is.

[1:22:37] Planner Mayes: There's one item that our planning team assistant, Rob Pinko, will be speaking to, which is future meetings.

[1:22:44] Planner Mayes: And hopefully he'll be online shortly.

[1:22:46] Planner Mayes: There he is.

[1:22:48] Voice 2: Hi.

[1:22:49] Voice 2: This is just a really quick update.

[1:22:55] Voice 2: We, you as part of the APC, are working under the same legislation that the Islands Trust does.

[1:23:02] Voice 2: and we were hoping to have a decision by now as to what format meetings will happen in the future.

[1:23:12] Voice 2: As of September 30th, we may have no ability to meet by Zoom, so we would go back to in-person

[1:23:20] Voice 2: meetings. There might be a possibility of that if provincial legislation and Islands Trust meeting

[1:23:28] Voice 2: procedures can be implemented. So just a heads up that as of September 30th,

[1:23:36] Voice 2: meetings in person may be mandatory again. And general discussion as to whether you'd prefer

[1:23:44] Voice 2: meetings in person or not is accepted at this moment. It is sort of all up in the air because

[1:23:53] Voice 2: Because if things get worse and the government changes their course due to the pandemic, it may be a moot point.

[1:24:00] Voice 2: But just keeping you informed that we're doing our best to provide the best information while everyone tries to figure out how to navigate this new world.

[1:24:10] Voice 10: So over the long haul, might it be COVID aside that we have to meet in person, that electronic means are not approved?

[1:24:18] Voice 10: As

[1:24:20] Voice 2: it stands right now, our understanding is if there isn't changes at the provincial level and at the federation level for the Islands Trust, yes, meetings will be, we will be required to hold meetings in person as of October 1st.

[1:24:34] Voice 6: Is anyone looking at a request for a change in that policy? I mean, if

[1:24:40] Voice 6: anything, COVID has demonstrated that virtual meetings work.

[1:24:44] Voice 2: For sure.

[1:24:44] Voice 2: I, I believe that, you know, the province is definitely working towards that. Uh, they understand that, that, um, but of course that's at the provincial level. And then the, the trust at the federation level is advocating that, that the trust is included in the discussions, um, through those issues.

[1:25:07] Voice 2: And then working towards creating a meeting procedure document that allows that ability.

[1:25:15] Voice 2: And of course, if either of the trustees feel I'm misspeaking, this was advice given to me by a regional planning manager, CIRMAC, who's unavailable right now, feel free to correct me.

[1:25:28] Voice 2: i'm you know yeah happy to hear any comments by from trustees regarding this as well since it is a

[1:25:35] Voice 2: provincial slash federation level looks

[1:25:39] Voice 6: like laura's waving your hand any

[1:25:43] Voice 8: further who's um

[1:25:47] Voice 8: not getting anybody else well no our

[1:25:49] Voice 9: trustee patrick is wishes to say something sorry

[1:25:55] Trustee Patrick (probable): sorry there we go

[1:25:58] Voice 11: can

[1:26:00] Trustee Patrick (probable): you hear me yes okay sorry it was a caught off sound for some reason um

[1:26:06] Trustee Patrick (probable): yes there's strong interest from everyone that we have a form of hybrid meeting or something

[1:26:13] Trustee Patrick (probable): going forward uh that's been heard uh through the executive committee and staff are working on

[1:26:19] Trustee Patrick (probable): moving ahead and coming up with solutions it's it is very complicated as you're not the only

[1:26:24] Trustee Patrick (probable): advisory planning committee we have you know two on salt spring we have two or at least on almost

[1:26:29] Trustee Patrick (probable): every island they meet in different halls uh there will be a public meeting space requirement so that

[1:26:35] Trustee Patrick (probable): the public are allowed to hear these meetings and we have to be able to accommodate that so

[1:26:40] Trustee Patrick (probable): lots coming we do hear you and we know that this format is of strong interest to many as it makes

[1:26:46] Trustee Patrick (probable): it easier to attend so

[1:26:56] Voice 2: that's the end of that update chair from

[1:27:01] Voice 8: my viewpoint i i'm old school

[1:27:03] Voice 8: I much prefer face-to-face meetings just because you get more done.

[1:27:11] Voice 8: You get more feedback from the other members.

[1:27:17] Voice 6: Yeah, I don't dislike them, Jeff, at all.

[1:27:21] Voice 6: It's just that sometimes with combined travel time and getting a group of people together,

[1:27:27] Voice 6: sometimes it's more expedient to be able to have some people attend virtually.

[1:27:32] Voice 8: Yeah, I understand that.

[1:27:34] Voice 8: having sat on this board for some years I never saw a real problem we the

[1:27:44] Voice 8: membership would sometimes not appear which but we always had Cora and that

[1:27:53] Voice 8: then you got to speak to people face to face and I think you get more of the

[1:27:58] Voice 8: the feeling for for their feelings and for their opinion and that way it's done

[1:28:04] Voice 8: that way maybe it's just me as an old fart talking that way i don't know no that's my two bits worth

[1:28:15] Voice 8: any other comments well

[1:28:18] Voice 9: we're gonna let ron out after the 90 minutes i promise

[1:28:22] Voice 5: i'm still good thank you for your concern where did the meetings generally take place in the past

[1:28:32] Voice 8: basement

[1:28:32] Voice 5: hall of the church the

[1:28:34] Voice 9: baptist church oh yeah church near near the trust office which

[1:28:39] Voice 9: is very good

[1:28:39] Voice 5: yeah that's that's still a baptist church there i thought it had changed religious

[1:28:45] Voice 5: anyway okay a church yeah

[1:28:48] Voice 8: any other comments any other agenda items nice

[1:29:06] Voice 5: to meet you all

[1:29:08] Voice 5: guys

[1:29:09] Voice 10: too it was a fun meeting i learned some things

[1:29:13] Voice 6: do you need a motion to adjourn jeff yes i

[1:29:18] Voice 8: i do i'll second

[1:29:21] Voice 6: meeting

[1:29:23] Voice 8: adjourned we

[1:29:25] Voice 10: meet again cheers

Salt Spring Island 
Agricultural Advisory Planning Commission Minutes 
August 12, 2021       ADOPTED Page 1 
 
Salt Spring Island  
Agricultural Advisory Planning 
Commission 
 
Minutes of a Regular Meeting
 
 
 
Date of Meeting: Thursday, August 12, 2021 
 
Location:  Electronic Meeting 
 
Members Present:  Bree Eagle, Chair  
  Brent Brochu-Ingram, Vice Chair  
 Conrad Pilon, Commissioner  
 Nathan Roberson, Commissioner 
 Jan Steinman, Commissioner 
 
Absent:  Ken Byron, Commissioner  
  Zack Hemstreet, Commissioner   
   
Staff Present:  Geordie Gordon, Planner 2 
 Kristine Mayes, Planner 1 
 Sarah Shugar, Recorder 
 Rob Pingle, Planning Team Assistant 
 
Media and Others  Peter Grove, Local Trustee 
Present: Laura Patrick, Local Trustee 
 Doug Pepper, Ministry of Agriculture 
 
These minutes follow the order of the agenda although the sequence may have varied. 
 
Planner Mayes called the meeting to order at 3:00 p.m.   
 
1. APPROVAL OF AGENDA  
 
By general consent the agenda was adopted. 
 
2. MINUTES OF PREVIOUS MEETING 
 
2.1  Draft Minutes of the May 13, 2021 AAPC Meeting 
  
By general consent,
 
that the minutes  of  the May  13,  2021 Salt  Spring  Island Agricultural Advisory  Planning 
Commission meeting were adopted. 
 
 
 
 
 

 
 
Salt Spring Island 
Agricultural Advisory Planning Commission Minutes 
August 12, 2021       ADOPTED Page 2 
3. BUSINESS ITEMS 
 
3.1 Election of Chair 
 
Planner Mayes announced the election procedures.   
 
Planner  Mayes called  for  nominations  for  Chair.  Commissioner  Eagle  was  nominated  and 
accepted the nomination.  Planner Mayes called three times for further nominations.  Hearing 
none,  she  declared  the  nominations  closed.  Commissioner  Eagle  was  elected  Chair  by 
acclamation. 
 
Planner  Mayes  called  for  nominations for  Vice  Chair.  Commissioner Brochu-Ingram was 
nominated  and accepted the  nomination. Planner  Mayes  called  three  times  for  further 
nominations.  Hearing none, she declared the nominations closed. Commissioner Brochu-Ingram 
was elected Vice Chair by acclamation. 
 
3.2 SS-RZ-2020.2 - Peter Hunt / Meghan Carr - 125 Churchill Road 
 
Planner Mayes presented a memorandum dated July 29, 2021 regarding proposes amendments 
to the Salt Spring Island Land Use Bylaw No. 355 and the Salt Spring Island Official Community 
Plan No. 434 (OCP) to make lawful a restaurant and two commercial accommodation units. 
 
Member Steinman and Doug Pepper joined the meeting at 3:15 p.m. 
 
In discussion the following comments and questions were noted: 
 There  was  a  comment  that the  subject  property  had an art  gallery  and  whether the 
proposed bylaws include a cultural space/art gallery. Planner Mayes reported the rezoning 
application is specific to a restaurant and two commercial accommodation units and any 
additional uses may require a legislative mechanism such as a Temporary Use Permit. 
 There  was  a  question  regarding  the  proximity  to  properties  within  the  Agricultural  Land 
Reserve (ALR). Planner Mayes reported the properties to the south and west of the subject 
property are within the ALR. 
 There  was  a  question  regarding  whether  there  has  been  public  input.  Planner  Mayes 
reported the application is in the first stage of referral process including referral to various 
agencies.  
 There  was  a  question  regarding  septic  capacity  and  water  availability  impacts.  Planner 
Mayes reported the property is serviced by North Salt Spring Waterworks District and the 
applicants have proposed a septic system with capacity for the bakery to have 38 seats. 
 There was a question regarding whether there has been any evidence that the neighbouring 
properties  within  the  ALR are impacted  by the  proposed uses  on  the  subject  property. 
Planner  Mayes  reported  she  is  not  aware  of  any  complaints  regarding  impacts  to  the 
neighbouring properties that are within the ALR. 
 There was a comment that cars have parked in front of a neighbouring farm stand and that 
may need to be addressed. 
 There  was  a  question  regarding  whether  the  AAPC  would be  consulted  following  public 
consultation. Planner Mayes reported the Local Trust Committee referred the application to 
the  AAPC  and  the  LTC  could  re-refer  the  application  to  the  AAPC  further  along  in  the 

 
 
Salt Spring Island 
Agricultural Advisory Planning Commission Minutes 
August 12, 2021       ADOPTED Page 3 
process. A public hearing will also be an opportunity for the community to provide input on 
the application. 
 There was a suggestion for the staff report to address local farming concerns as part of the 
public consultation process. 
 
It was MOVED and SECONDED, 
That the Salt Spring Island Agricultural Advisory Planning Commission recommend to the Salt 
Spring  Island Local Trust  Committee  that  proposed  Bylaw  Nos.  523  and  524  proceed  for  the 
following reason: The rezoning, when consistent with the proposed bylaw would not impinge on 
or obstruct any agricultural operations in the area and the business would provide one more 
retail outlet for local farm and related agricultural products. 
 CARRIED 
 
3.3 SS-RZ-2017.2 - Fernando & Tammy Dos Santos - 221 Drake Road, SSI 
 
Planner Gordon presented  a memorandum  dated  July  12,  2021  regarding an  update  on  an 
existing rezoning application to permit 30 affordable housing units on the subject property at 
221 Drake Road.  
 
It was MOVED and SECONDED, 
That the Salt Spring Island Agricultural Advisory Planning Commission recommends that the Salt 
Spring  Island Local  Trust  Committee  proceed  with  proposed  Bylaw  No.  505,  subject  to  the 
following recommendation: that a water management plan is completed to the satisfaction of 
the Islands Trust. 
CARRIED 
 
4. OTHER BUSINESS 
 
 4.1 Future Meetings 
 
Planning Team Assistant Pingle reported in person meetings may be required on September 30, 
2021. 
 
5.     ADJOURNMENT  
  
 By general consent the meeting adjourned at 3:42 p.m. 
 
 
 
 
__________________________________ 
Bree Eagle, Chair 
 
 
CERTIFIED CORRECT: 
 
 
__________________________________ 
Sarah Shugar, Recorder