Gabriola Island Local Trust Committee regular meeting, September 9, 2021

[0:00:02] Trustee Rogers: Will, I'll just ask you this.

[0:00:03] Trustee Rogers: I don't mind if it's on public.

[0:00:05] Trustee Rogers: Have you had any technical problems lately with Zoom?

[0:00:08] Trustee Rogers: Because we had some last week on Cali, I don't know,

[0:00:10] Trustee Rogers: but I didn't know if that was,

[0:00:12] Trustee Rogers: those were twice we had technical problems.

[0:00:15] Voice 2: I've only had one LTC meeting so far since the summer

[0:00:21] Voice 2: and no technical issues.

[0:00:23] Trustee Rogers: Okay, so we'll have to watch out.

[0:00:24] Trustee Rogers: What was happening is as we promoted people into panelists,

[0:00:27] Trustee Rogers: panelists it you either if you unpromoted them they got booted out of the webinar and if they

[0:00:33] Trustee Rogers: came back they came back as panelists it was a weird thing and anyway they stayed ended up as

[0:00:38] Trustee Rogers: panelists the whole time anyway good morning everyone i see we have one attending morning

[0:00:43] Trustee Rogers: miss reeves so far um we'll just give it a minute for everyone anybody else who might want to join

[0:00:52] Trustee Rogers: us this morning to open the door

[0:00:54] Voice 5: and come on into our webinar. Well, I hope there's a second

[0:01:12] Voice 5: attempt. It says there's two there.

[0:01:16] Trustee Rogers: Mr. Kilburn is with us. So good morning, everyone, and welcome

[0:01:23] Trustee Rogers: to the Gabriel Island Local Trust Committee regular meeting of September the 9th, 2021.

[0:01:30] Trustee Rogers: 2021. I want to take a moment before we start our meeting to acknowledge with gratitude and

[0:01:39] Trustee Rogers: great pleasure that I the fact that we have the opportunity to live and work across the

[0:01:45] Trustee Rogers: traditional territories of the of the Coast Salish people and of course on Gabriola this

[0:01:51] Trustee Rogers: is in particular the Sunanic First Nations. It's really quite a pleasure and I ask everyone to

[0:01:59] Trustee Rogers: sort of in their own lives to take a moment to think about um what that means for you in terms

[0:02:05] Trustee Rogers: of our our journey on reconciliation uh steps um we're heading towards a a first um uh national

[0:02:15] Trustee Rogers: holiday uh day of recognition and i i'm not sure if they're calling it a day of mourning or just a

[0:02:22] Trustee Rogers: Day of Recognition and Reconciliation on September the 30th. So September is obviously focused on

[0:02:31] Trustee Rogers: these issues. They sometimes get lost in the federal election, but they're there and vibrant

[0:02:38] Trustee Rogers: and very meaningful in this area. I'm grateful I'm joining you today from the traditional

[0:02:45] Trustee Rogers: territory of the Musqueam, Tsleil-Waututh, and Squamish peoples, and I'm very happy to do so.

[0:02:52] Trustee Rogers: I'd like to give an opportunity to either Trustee Colbert or Langer eyes to give any recognition and

[0:02:59] Trustee Rogers: thanks they'd like to before we start the meeting. Would either of you like to do that? Trustee Colbert?

[0:03:05] Trustee Colbourne (probable): Sure, I'll just say I'm here at Wasumi-Letsun, closer together in Hulkenenum language.

[0:03:10] Trustee Colbourne (probable): Thank you to Elders Geraldine Manson and Gary Manson for help with the pronunciation and

[0:03:15] Trustee Colbourne (probable): the knowledge of the place name at this particular spot, which is Twin Beaches Gibraltar sands.

[0:03:21] Trustee Colbourne (probable): and thank you for those those words dan and i agree it's um can sometimes be lost in a federal

[0:03:27] Trustee Colbourne (probable): election units at the core of what we should all be working on at all levels of government so

[0:03:32] Trustee Colbourne (probable): certainly something i've thought a lot about and i have expressed a lot of gratitude and humility to

[0:03:36] Trustee Colbourne (probable): to be in this space yeah

[0:03:40] Voice 8: i have to concur but i'm also very happy and grateful to be able to live

[0:03:44] Voice 8: on the sonoma first nation territory and learning about their relationship with land the place

[0:03:52] Voice 8: that they live i think that's one of the key things that i think that we as settlers can

[0:03:58] Voice 8: learn from them is our relationship with the land and if we can reflect more of their approach i

[0:04:04] Voice 8: think the better off we'll be thank

[0:04:08] Trustee Rogers: you very much for those words from both of you um this is the

[0:04:12] Trustee Rogers: gabriella local trust committee you've now heard from all three of the trustees i am uh an

[0:04:17] Trustee Rogers: an executive member of the Islands Trust, a vice chair. I'm elected in Alcatraz from Howe Sound

[0:04:26] Trustee Rogers: and as a trustee for what's called the Gambier Local Trust Area. But I live on Lechtines,

[0:04:33] Trustee Rogers: which is Keats Island, although I'm not there right now because connectivity there doesn't

[0:04:39] Trustee Rogers: allow me to chair meetings from my home there. Anyway, this is our meeting. I'd like to just

[0:04:45] Trustee Rogers: take a moment to introduce some of the people you're going to see you can see on your screen

[0:04:50] Trustee Rogers: the island planner for vabriola uh planner sonja zipnich nice to see you sonja uh after uh

[0:04:58] Trustee Rogers: hopefully some good good a good summer time off uh we also have with us um uh our recorder diane

[0:05:05] Trustee Rogers: corbett who's not our normal recorder but i've worked with diane for many years because she's

[0:05:10] Trustee Rogers: from the Sunshine Coast, and she's our recorder for the Gampier Local Trust area,

[0:05:18] Trustee Rogers: so I know Diane quite well. We also have with us Will Cottingham, who you'll hear me talk to

[0:05:22] Trustee Rogers: occasionally. Hi, Will, who's running the electronic Zoom meeting behind the scenes,

[0:05:29] Trustee Rogers: and you may hear me talk to Will from time to time. And we also have with us Vanessa Craig,

[0:05:34] Trustee Rogers: who's the RDN director, and Vanessa will be giving us a report in a few minutes.

[0:05:39] Trustee Rogers: This is the continuation of our virtual meetings.

[0:05:50] Trustee Rogers: So just so you know, this is being recorded.

[0:05:53] Trustee Rogers: If you make comments at the appropriate time, it's being recorded.

[0:05:57] Trustee Rogers: And it's also currently being broadcast.

[0:05:59] Trustee Rogers: So there are likely people who are not necessarily attendees in the webinar who are watching this live on the broadcast without joining the webinar.

[0:06:10] Trustee Rogers: per se and um the it is also recorded and is usually posted on the website within a matter

[0:06:17] Trustee Rogers: of day or two place where the meeting was originally listed and you can watch it at

[0:06:24] Trustee Rogers: your leisure and go back and i find myself doing that occasionally to be sure that i'm aware of

[0:06:30] Trustee Rogers: what has occurred um so that's what we're doing i'll report in my my um fairs report about whether

[0:06:39] Trustee Rogers: any other about what the plans are going forward

[0:06:43] Trustee Rogers: as they are at this moment in time.

[0:06:48] Trustee Rogers: So I'll report on that about what kind of meetings

[0:06:52] Trustee Rogers: we're going to have going,

[0:06:53] Trustee Rogers: but we're grateful to be able to do this this way

[0:06:56] Trustee Rogers: and have people join us for this meeting.

[0:06:58] Trustee Rogers: So with those preliminary comments,

[0:07:04] Trustee Rogers: I wanted to call a meeting to order

[0:07:07] Trustee Rogers: and ask the trustees we have an agenda before us whether there's an and a very short uh addendum

[0:07:15] Trustee Rogers: uh 12.8 which is a an updated um trust conservancy report um which is only two pages long but does

[0:07:22] Trustee Rogers: anybody do either trustees have anything wish to add or move on the agenda trustee colbert

[0:07:26] Trustee Rogers: i

[0:07:27] Trustee Colbourne (probable): just um i i note from the message this morning that the regional director

[0:07:30] Trustee Colbourne (probable): can't be with us for long so i was wondering if we wanted to move that report up uh we could

[0:07:35] Trustee Colbourne (probable): it absolutely

[0:07:35] Trustee Rogers: you could have her go first if she can't be with us that's right you're correct why

[0:07:39] Trustee Rogers: don't we do that that's fine uh anything else that anybody wants to add or uh move on the agenda

[0:07:45] Trustee Rogers: no nothing then we'll take the agenda we'll move from 3.3 electoral directors report to the top of

[0:07:52] Trustee Rogers: the reports and uh to 3.1 and move the others down so with that uh i'll um take the agenda

[0:07:59] Trustee Rogers: up uh approved as amended and i'll welcome if presuming she's ready director craig to join us

[0:08:07] Trustee Rogers: uh invite her to join us and invite you to give your report it's great to see you and thank you

[0:08:13] Trustee Rogers: i hope you had a good summer and and as always we're grateful for the for the reporting you

[0:08:18] Trustee Rogers: do to our local trust in the work you do for the community thank

[0:08:22] Voice 3: you chair rogers i hope

[0:08:24] Voice 3: I hope all of the three of you had a good summer too.

[0:08:26] Voice 3: I did.

[0:08:28] Voice 3: Such a beautiful place to explore and visit.

[0:08:31] Voice 3: I can't help but have a good summer.

[0:08:34] Voice 3: So thank you for inviting me to participate in the meeting

[0:08:39] Voice 3: and just provide a update.

[0:08:41] Voice 3: I provided a late report with some updates.

[0:08:44] Voice 3: So I'll just, if it's okay with you,

[0:08:46] Voice 3: just go through them just to make sure that I cover stuff.

[0:08:50] Voice 3: And if you have any questions,

[0:08:51] Voice 3: happy to ask or answer them.

[0:08:55] Voice 3: So, we're getting started on the Huxley phase two project. Now that the fire ban is lifted, my latest intel is that radius contracting will be on site next week.

[0:09:07] Voice 3: Just getting organized and visiting the site for the trees that will be planted because one of the first phases of the project will be removing the trees for the skate park.

[0:09:18] Voice 3: and as you as you know we have an agreement to compensate and plant some more trees so but that

[0:09:25] Voice 3: will be done um when the ground is actually quite moist as we know it had it was such a dry summer

[0:09:30] Voice 3: that even though we've had a bit of rain now that it's the ground isn't sufficiently moist to

[0:09:35] Voice 3: sustain a happy tree so that will be um that will be done later when there's more moisture in the

[0:09:41] Voice 3: the ground. Thanks to the local trust committee for your discussion and referral back about the

[0:09:49] Voice 3: Nanaimo airport. Just to give you an update, the board did give third reading to the amendment

[0:09:54] Voice 3: bylaws and adopted them in July. So among some of the issues identified in your letter, one of them

[0:10:01] Voice 3: was referring to a concern about noise, which residents have about the potential for noise

[0:10:08] Voice 3: isn't over our area so i did make a motion at the board asking our chair to write to the nanaimo

[0:10:13] Voice 3: airport commission requesting that area b be represented on the nac noise mitigation round

[0:10:19] Voice 3: table so they have a citizen group that provides input directly to the nac on noise mitigation

[0:10:27] Voice 3: concerns it's not a political appointee it's just a group of citizens that they they want to hear

[0:10:33] Voice 3: from and so they've they're amenable to doing that so I'm just collecting some some names now

[0:10:40] Voice 3: I suspect they might appoint one member I don't actually know it won't be up to me who they select

[0:10:46] Voice 3: I'll just provide a few names and as I said it's not meant to be a political issue it's supposed

[0:10:51] Voice 3: to be a an opportunity for the residents and the citizens to provide input directly to the NEC

[0:10:56] Voice 3: see so um i contacted trustees longries and colburn earlier but um upcoming meeting i'm

[0:11:05] Voice 3: having along with the other electoral area directors of moti staff and that meeting will

[0:11:10] Voice 3: happen on september 20th we have to get our topics in quite a bit before the meeting so i'll let you

[0:11:15] Voice 3: know what happens and comes out of that um the issue of the beaver activity in the water being

[0:11:22] Voice 3: reduced at Coates Marsh. I know it's generating a lot of interest and concern that some people

[0:11:29] Voice 3: feel that the marsh is potentially being drained. So I just wanted to assure you that the marsh

[0:11:36] Voice 3: isn't being drained. So the issue is that a concrete weir was built many years ago

[0:11:44] Voice 3: and beaver dams were constructed, beaver dams were removed prior to it becoming a park. And

[0:11:50] Voice 3: And right now, we've got a very industrious beaver or beavers that have been working over many years to create a substantial dam with the effect that the water level is now more than a meter higher than the concrete weir.

[0:12:04] Voice 3: So, based on engineering reports, the water is being reduced right now to be approximately at the level of the weir.

[0:12:11] Voice 3: the nature trust has been on site and examined it and they've that they've heard that people

[0:12:19] Voice 3: are concerned that the marsh is being drained but it's actually not and it still remains quite large

[0:12:24] Voice 3: and healthy they do have experience with this type of project in other marshes that they manage

[0:12:30] Voice 3: and they found that the amphibian and waterfowl population doesn't seem to be adversely affected

[0:12:36] Voice 3: affected by a reduction and so the idea is that the water level go back to about the level it was

[0:12:42] Voice 3: about 2015 so it's it's it's not being it's it's so it's drained or being reduced a bit to about

[0:12:50] Voice 3: 2015 levels the longer term plan for this is to reinforce the weir and then hopefully once we do

[0:12:57] Voice 3: that or then once the rdn does that um then the water level won't be have to be maintained at the

[0:13:05] Voice 3: the we're level that'll be able to withstand a bit of a higher higher level of water but that's

[0:13:10] Voice 3: that's planned for about the next four years as a project um i just thought i'd flag in case you're

[0:13:17] Voice 3: interested at the board meeting this week we discussed a draft report from the climate action

[0:13:22] Voice 3: technical advisory committee which i've been pleased to serve on the terms of reference was

[0:13:27] Voice 3: to highlight some immediate actions so next one to two years that the board could start doing to

[0:13:34] Voice 3: address climate change in addition to you know we've got a lot of other projects like the drinking

[0:13:39] Voice 3: water watershed protection program um the the electric vehicle charger program the floodplain

[0:13:45] Voice 3: mapping uh all of those types of projects address climate change but these are additional to that

[0:13:50] Voice 3: with the idea that we wanted to get a good return on investment and also we

[0:13:55] Voice 3: applied an equity lens to try and ensure that this would be benefiting a wide variety of society

[0:14:02] Voice 3: The board supported moving forward with these plans so they'd be coming forward in our 2022 budget cycle.

[0:14:10] Voice 3: But it's quite a robust report that has a lot of really interesting information if you wanted to check that out.

[0:14:16] Voice 3: And just today on the Electoral Services Committee meeting, we're discussing an emergency management plan which just lays out

[0:14:24] Voice 3: and it's meant to educate or let the public know what the plan is in an emergency

[0:14:30] Voice 3: and how different groups work together.

[0:14:32] Voice 3: And it's quite interesting, has a lot of good information.

[0:14:37] Voice 3: I have some questions about it that we'll be talking about today,

[0:14:41] Voice 3: but it's good.

[0:14:43] Voice 3: And our first meetings this week were with our new CAO, Douglas Holmes,

[0:14:49] Voice 3: who I'm sure you will have a chance to meet when we have a protocol meeting,

[0:14:53] Voice 3: which we're in the midst of getting going again.

[0:14:56] Voice 3: again. So we're also continuing to meet on Zoom, especially with this rise in COVID cases recently

[0:15:03] Voice 3: and uncertainty and things, what's happening. So we don't have a plan yet for whether or not we're

[0:15:08] Voice 3: going to be, or what the timeline will be back for meeting in person. So I just wanted to let

[0:15:14] Voice 3: you know that as well. So thank you. Sorry for my long report.

[0:15:20] Trustee Rogers: It's fine. Thank you very much.

[0:15:22] Trustee Rogers: Very much appreciate it. I'll just actually ask you if either of the trustees have a question.

[0:15:25] Trustee Rogers: yeah trust me i

[0:15:26] Trustee Colbourne (probable): just want to make sure that my new um audio arrangement works here um just a

[0:15:32] Trustee Colbourne (probable): question about coats marsh i i've done a little bit of research about the nature of trust and it's

[0:15:36] Trustee Colbourne (probable): it's it's not all that well known i'm just trying to figure out how decisions are made with with a

[0:15:41] Trustee Colbourne (probable): property like that an ecosystem like that and i know they've got some experience but um you know

[0:15:46] Trustee Colbourne (probable): is there oversight or is there are there other sources of information that inform uh decisions

[0:15:51] Trustee Colbourne (probable): like this because i know we talked about doing an ecological protection zone with with coast

[0:15:55] Trustee Colbourne (probable): smart is one of the sort of uh pieces of it but um yeah that's my question in

[0:16:01] Voice 3: terms of management

[0:16:02] Voice 3: i think that's an open question that there's just kind of conversation that goes back and forth

[0:16:06] Voice 3: they're considered 50 owners and so they were heavily involved in the management plan and um

[0:16:13] Voice 3: and actually installing the first pond leveler that that was put in place to try and

[0:16:18] Voice 3: address the water storage behind the the beaver dam back in 2009 i believe it was

[0:16:24] Voice 3: and um so the i think going forward they'll probably need to have more discussion about

[0:16:31] Voice 3: the nature trust and and um right now the rdn is doing all of the management so the the way it

[0:16:40] Voice 3: worked out is that the management plan got put in place and that had a lot of public consultation

[0:16:44] Voice 3: and involvement with the nature trust and then the rdn kind of puts the plan in motion that's

[0:16:51] Voice 3: the way it seems to be working at the moment okay

[0:16:56] Trustee Colbourne (probable): um and just a quick question about um Degnan Bay

[0:17:00] Trustee Colbourne (probable): and the potential for a pathway or staircase or something down there I don't know where that

[0:17:06] Trustee Colbourne (probable): has in the planning stages or what the process that follows I've had some residents reach out

[0:17:09] Trustee Colbourne (probable): to me and I've gone there and talked out talked about a few folks and obviously I'm in the fire

[0:17:13] Trustee Colbourne (probable): department as well so there's some a lot of different things floating out there but I'm

[0:17:17] Trustee Colbourne (probable): wondering if there's any official update in terms of processor or or where that's heading

[0:17:20] Trustee Colbourne (probable): uh

[0:17:22] Voice 3: if a path is or created it won't be until after an assessment report is done

[0:17:28] Voice 3: which will include in what would be involved in it as well as perhaps an archaeological assessment

[0:17:36] Voice 3: based on the area that it would be occurring so the the path will not be constructed until

[0:17:42] Voice 3: all of that is in place and then budget it will need to be included in the budget so it would

[0:17:48] Voice 3: would either be in the 2022 or 2023 planning stages depending on what the report comes back

[0:17:54] Voice 3: and i have been contacted by um residents who are concerned about um basically moving some parking

[0:18:02] Voice 3: into some of the residential area up top which i understand and so that will be part of the

[0:18:07] Voice 3: considerations as well okay

[0:18:11] Voice 8: yeah i've got a

[0:18:13] Voice 8: follow-up question on the on the um colts colts

[0:18:18] Voice 8: marsh and management so is is the decision make power rest primarily with the regional district

[0:18:23] Voice 8: or is it sort of a joint decision making process uh

[0:18:29] Voice 3: i think the joint it's it's largely joint

[0:18:34] Voice 3: because the the issue of the weir and the beaver dam was identified back in the management plan

[0:18:40] Voice 3: which was so that was that was a joint thing with with community input and um certainly the

[0:18:48] Voice 3: The Nature Trust is informed of any actions that the RDN is doing in the park.

[0:18:53] Voice 3: They were certainly aware of all of the most recent project, and they've been on the site since then to look at it and determine what the impact of it was.

[0:19:06] Voice 3: And as I said, I've actually talked to the Nature Trust

[0:19:09] Voice 6: directly,

[0:19:10] Voice 3: and they're satisfied right now with what is happening.

[0:19:14] Voice 3: adapting

[0:19:15] Voice 8: okay and will the uh the reduction in the water level will that potentially spur on

[0:19:20] Voice 8: the beavers to work a little harder it's

[0:19:24] Voice 3: always a always an issue because it's the uh they're

[0:19:27] Voice 3: very industrious which is the point of the pond leveler is it it water flows so hopefully so

[0:19:34] Voice 3: slowly the beaver doesn't detect it as a leak and try and plug it up um so it uh the beaver may

[0:19:42] Voice 3: may try and and build its dam up even more but um with the water level it'll it'll be below the

[0:19:49] Voice 3: below the dam but as beavers are never satisfied they never never get to a point where they say

[0:19:55] Voice 3: well i'm i'm satisfied with the level of my marsh now i'll just stop building my my beaver dam they

[0:20:00] Voice 3: just will continue to build it as high as they possibly can because they want to retain as much

[0:20:05] Voice 3: water as they can but and

[0:20:07] Voice 8: probably particularly so if their population increases as well

[0:20:11] Voice 3: yeah that's a big question i don't i don't know i was talking to nick doe and and there's some

[0:20:16] Voice 3: suggestion that that beaver might actually move move around that it might not live full time at

[0:20:22] Voice 3: that marsh so i'm not exactly sure what the beaver population is in the area okay

[0:20:28] Trustee Rogers: hey thank you

[0:20:29] Trustee Rogers: always interesting to hear about beavers anyway thank you very much for your report and you're

[0:20:36] Trustee Rogers: welcome to stay with us but i know you have other meetings to go to so nice to see you again thanks

[0:20:43] Trustee Rogers: Um, so the next item on the agenda is then going back is three point, uh, what was three

[0:20:49] Trustee Rogers: point one to trustee reports and, um, who would like to go first, uh, whoever on meet.

[0:20:54] Trustee Rogers: So I'll go to trustee Colbert.

[0:20:57] Trustee Rogers: All

[0:20:57] Trustee Colbourne (probable): right.

[0:20:58] Trustee Colbourne (probable): I win the race.

[0:21:01] Trustee Colbourne (probable): Um, so, uh, yeah, good, good August.

[0:21:05] Trustee Colbourne (probable): We could turn to, um, uh, service with the, uh, the fire department on, on first responder

[0:21:10] Trustee Colbourne (probable): under medical and and good experiences there have conducted an interview with the ferry to village

[0:21:18] Trustee Colbourne (probable): project which is an islands trust local trust committee project and met with some of the

[0:21:23] Trustee Colbourne (probable): planning students and and had a good long talk with them and kind of got a look at where they're

[0:21:29] Trustee Colbourne (probable): heading with some of their proposals and really interesting talk about how to get people safely

[0:21:34] Trustee Colbourne (probable): safely uh from the ferry terminal up to the village and to other points um attended a climate

[0:21:40] Trustee Colbourne (probable): march yesterday uh good to see see folks out for that um uh i also as i as i kind of told my my

[0:21:49] Trustee Colbourne (probable): fellow trustees here um did a sort of a tour of the island kind of a land use tour slash

[0:21:56] Trustee Colbourne (probable): first responder tour on my bike as i kind of rehab my knee and and i think i got to about 99.8

[0:22:03] Trustee Colbourne (probable): percent of all the civic addresses on the island and all the roads there's a couple little places

[0:22:07] Trustee Colbourne (probable): that i didn't get to but it's about 13 hours over five days 212 kilometers total a lot of back

[0:22:13] Trustee Colbourne (probable): tracking so that's not how many roads there are in about uh 3 500 meters of hill climbs and

[0:22:18] Trustee Colbourne (probable): elevation gain um i know chair rogers hasn't been here in a long time and and obviously

[0:22:23] Trustee Colbourne (probable): the intensity of use the intensity of construction um is is is startling to to take note of sort of

[0:22:31] Trustee Colbourne (probable): of comparing this ride to past rides there's a lot of empty excavation trailers at the end of

[0:22:36] Trustee Colbourne (probable): driveways um there's a forest that's um was logged on private land sort of across the community hall

[0:22:43] Trustee Colbourne (probable): and that's changed the views down there and and um it it it really does bring home um how things

[0:22:52] Trustee Colbourne (probable): have changed maybe not just during the pandemic and and the level of of construction going on we

[0:22:57] Trustee Colbourne (probable): We know that from the ferry traffic, but to actually get out there and to see it was really it really had an impact on me.

[0:23:04] Trustee Colbourne (probable): So I'm still kind of processing that. And obviously with the you know, this mandate that the Islands Trust has and some of the issues of how that's put into operation and practice and what it really means on the ground.

[0:23:16] Trustee Colbourne (probable): Obviously, it's something I'm still kind of working through, but it's obviously a beautiful place with a lot of history and future.

[0:23:23] Trustee Colbourne (probable): future. And it really informed my summer and this year, I think. So that's my report. Just on

[0:23:32] Trustee Colbourne (probable): something that's not so trust-related, but the Trees for Tomorrow program, which I started with

[0:23:37] Trustee Colbourne (probable): Simone Levesque. Simone has now got a full-time job with a conservation organization on Vancouver

[0:23:42] Trustee Colbourne (probable): Island. So I'm speaking with groups here on the island about sharing that work. We've got about

[0:23:49] Trustee Colbourne (probable): about 3,500 trees we hope to plant this fall as as director Craig says it's probably going to be

[0:23:55] Trustee Colbourne (probable): sort of a late planting October November we're looking at Douglas firs and there's some Gary

[0:23:59] Trustee Colbourne (probable): Oak acorns that are doing well as well so that project I hope to kind of share that's that's

[0:24:05] Trustee Colbourne (probable): growing trees on private land donated land taking a two dollar donation to plant trees

[0:24:10] Trustee Colbourne (probable): so I hope to have a more fulsome report on where that's going the two of us it's kind of a victim

[0:24:16] Trustee Colbourne (probable): of its own success we we we um planted about a thousand eighty trees this spring and there's a

[0:24:23] Trustee Colbourne (probable): lot more land and a lot more trees available for this this winter and fall so that's my report

[0:24:30] Voice 8: okay uh go ahead yeah okay for myself then uh august since the last meeting i've taken a little

[0:24:37] Voice 8: bit of time off but i have had held some uh small group discussions on the island on the trust

[0:24:44] Voice 8: policy statement and that's been really informative and uh some common threads that i've noted is

[0:24:50] Voice 8: and i think that's been expressed as well at other meetings is uh that some of the challenges people

[0:24:58] Voice 8: are having in reading the revised trust policy statement because of the structural changes and

[0:25:03] Voice 8: you know the number of number of changes as well some of the common uh points that i've noted are

[0:25:10] Voice 8: is definitions.

[0:25:11] Voice 8: We're very much drawn towards having a definition section

[0:25:15] Voice 8: in the by-law as opposed to interspersed

[0:25:18] Voice 8: in the wording itself.

[0:25:21] Voice 8: First Nation reconciliation not been an issue,

[0:25:25] Voice 8: and it's not been raised as a major issue at all.

[0:25:29] Voice 8: My sense is most people are supportive of it.

[0:25:34] Voice 8: The length of the trust policy statement,

[0:25:36] Voice 8: statement, it does present some challenges. People do have some reaction to that. What I

[0:25:43] Voice 8: have been doing is just encouraging people, you know, take your time, read it well, think about

[0:25:48] Voice 8: it, discuss it with friends and neighbors, and then write into the trust, you know, present your

[0:25:54] Voice 8: views and follow up and watch the correspondence as it comes in as well, just to get a sense of

[0:26:00] Voice 8: to what's happening um so that's it docs of course was raised as an issue until we got that uh mem or

[0:26:08] Voice 8: that order from the minister uh force um that trust programs committee of course is we've had

[0:26:17] Voice 8: once and uh they're coming out with the living in the trust area a mail out that should be coming

[0:26:25] Voice 8: out at some point and that hopefully will basically alert people to where we live and

[0:26:33] Voice 8: what are the factors of living here and what are the rules.

[0:26:37] Voice 8: The Regional Planning Committee, the one item that is going to be very interesting, I wasn't

[0:26:44] Voice 8: able to attend the meeting, but I read the minutes, and that's regarding the regional

[0:26:48] Voice 8: planning team and the differences between projects, major, minor and extraordinary and I would

[0:26:57] Voice 8: encourage people to go to the website, read the minutes when they come out on on that because it

[0:27:04] Voice 8: will affect how we operate locally, and there'll be issues around the resourcing for the regional

[0:27:09] Voice 8: planning team so I really do encourage people to read that. There'll be a shoreline report and a

[0:27:17] Voice 8: floor area ratio report coming to local trust committees potentially it's being sent to trust

[0:27:25] Voice 8: council for forwarding to us and that will provide more information and one of the key things in

[0:27:31] Voice 8: there is that they want to send it to the trust committees to find out the interest in in following

[0:27:38] Voice 8: up on actually doing a project on that and then i think the potential for some resourcing if we

[0:27:43] Voice 8: we have an interest in doing that uh other thing locally uh clam digging has been an issue of late

[0:27:53] Voice 8: and on and deck and brickyard beach there's been a number of comments made about that about the

[0:28:00] Voice 8: extent of it and sometimes people just aren't aware of the rules you know that there are and

[0:28:06] Voice 8: that some areas are close to uh gathering of clams and mussels etc seaweed harvesting harvesting was

[0:28:14] Voice 8: was another topic that came up and this was on Taylor Bay where and whether people are aware of

[0:28:21] Voice 8: or not is that there is you know for personal use there's a limit of 100 kilograms and you can't use

[0:28:27] Voice 8: a rake you got to do it by hand and that's some of the rules so encourage people to do this to

[0:28:33] Voice 8: report it if they see something like that happening you know to wrap or to the federal

[0:28:37] Voice 8: federal department as well so I'll leave it at that for now thanks thanks

[0:28:48] Trustee Rogers: trustees what's going

[0:28:50] Trustee Rogers: on and I'm going to be a little bit longer than usual because even though our last meeting was

[0:28:55] Trustee Rogers: at the end of July there actually have been three executive committee meetings since our last

[0:29:02] Trustee Rogers: our last LTC meeting and there's a number of things going on and I just want to touch on

[0:29:09] Trustee Rogers: on some of those and for members of the community,

[0:29:15] Trustee Rogers: this is actually my first chance

[0:29:17] Trustee Rogers: to talk to the two trustees as well.

[0:29:19] Trustee Rogers: So I'm reporting to them as well as to the community.

[0:29:23] Trustee Rogers: We had a, just sort of going in,

[0:29:26] Trustee Rogers: not in any particular order,

[0:29:28] Trustee Rogers: the executive committee had its,

[0:29:32] Trustee Rogers: during the, around the UBCM,

[0:29:34] Trustee Rogers: there's usually meetings with ministers

[0:29:36] Trustee Rogers: ministers that we put in requests for during the UBCM and when we're doing it in person you'd go

[0:29:42] Trustee Rogers: tromping off to the offices up wherever they were and meet with them but now they're doing them in

[0:29:49] Trustee Rogers: advance of UBCM and we had we decided the one we wanted to talk to was it would be we know

[0:29:56] Trustee Rogers: it would have been impossible to get a meeting with our minister the minister of municipal

[0:30:00] Trustee Rogers: affairs because everybody wants to meet with uh with her and we have an ongoing relationship we

[0:30:05] Trustee Rogers: met with murr with the minister of industrial sorry um a minister of um reconciliation and uh

[0:30:13] Trustee Rogers: and um uh that was a good meeting uh it was short it was 20 minutes uh but we made a

[0:30:20] Trustee Rogers: pitch to set up a an ongoing relationship at the executive director level with with us

[0:30:27] Trustee Rogers: so that we could have the constant communication

[0:30:29] Trustee Rogers: at a higher level in both of the organizations.

[0:30:32] Trustee Rogers: As well, there's a directive

[0:30:36] Trustee Rogers: in the Indigenous Relations Ministry

[0:30:39] Trustee Rogers: to set up what's called a secretariat

[0:30:42] Trustee Rogers: to service all sorts of activities

[0:30:47] Trustee Rogers: related to reconciliation across the province

[0:30:49] Trustee Rogers: and to help out with local governments to do that

[0:30:52] Trustee Rogers: and other organizations to do that.

[0:30:54] Trustee Rogers: And so we asked about that

[0:30:56] Trustee Rogers: and asked to be involved if that secretary, if there was a role for us to play. The minister

[0:31:06] Trustee Rogers: encouraged us to continue with our work and particularly in terms of the trust policy

[0:31:11] Trustee Rogers: statement in terms of reconciliation. He was clearly aware of it and he indicated he'd had

[0:31:18] Trustee Rogers: some pushback about some of the work we were doing and was encouraging us to continue to push that

[0:31:25] Trustee Rogers: that work forward and that it was work that was important

[0:31:28] Trustee Rogers: and that others were following what we were doing

[0:31:31] Trustee Rogers: in terms of the trust policy statement and other way.

[0:31:35] Trustee Rogers: Other news from the executive.

[0:31:37] Trustee Rogers: One is you'll see in your report when you get your package

[0:31:40] Trustee Rogers: and trustees you'll probably get your package sometime

[0:31:42] Trustee Rogers: tomorrow for trust council that the trust late last week

[0:31:50] Trustee Rogers: was advised that they had received a relatively large grant

[0:31:55] Trustee Rogers: of $380,000 to help with improving the technology

[0:32:00] Trustee Rogers: and the processing of development grants,

[0:32:02] Trustee Rogers: sorry, development applications in particular

[0:32:05] Trustee Rogers: focused around affordable housing

[0:32:06] Trustee Rogers: and try and help us examine and define new ways,

[0:32:11] Trustee Rogers: both technologically and process-wise

[0:32:13] Trustee Rogers: to be more efficient in the way

[0:32:16] Trustee Rogers: that we process our applications.

[0:32:18] Trustee Rogers: So that grant is being announced

[0:32:19] Trustee Rogers: and will be, has been announced

[0:32:24] Trustee Rogers: and will be working its way through,

[0:32:26] Trustee Rogers: I'm guessing probably at least partly involving the RPC,

[0:32:31] Trustee Rogers: but also the senior planning staff

[0:32:33] Trustee Rogers: as to how that will be done,

[0:32:34] Trustee Rogers: including the hiring of consultants.

[0:32:39] Trustee Rogers: We continue to talk about what happens

[0:32:42] Trustee Rogers: at the end of September.

[0:32:44] Trustee Rogers: As you may know, the emergency public health order

[0:32:47] Trustee Rogers: under which we're having meetings in this form expires

[0:32:50] Trustee Rogers: at the end of September.

[0:32:51] Trustee Rogers: There is a draft order called Bill 10, that's before the province, that has not been proclaimed yet that would allow local governments to continue to do work, regular meetings in this fashion if they so desired.

[0:33:06] Trustee Rogers: But there's no indication they're going to proclaim that or put it into force by regulation before the end of September.

[0:33:12] Trustee Rogers: So we're working towards the probability possibility that local trust committees and other and and will be having to have their meetings going forward or may have to have an in-person component to their meetings.

[0:33:29] Trustee Rogers: We're working on the technology to do that. And it's challenging, given the fact that many places in the various islands don't have good Internet connectivity.

[0:33:38] Trustee Rogers: connectivity uh and we don't have currently although we've ordered some technology to

[0:33:44] Trustee Rogers: to make that happen at this stage the plan is for the vice chairs to operate that technology

[0:33:49] Trustee Rogers: um uh so you know we're going to test my uh technical they said help they assure me it's

[0:33:56] Trustee Rogers: quite simple but it will be a combination of what we're calling a hybrid meeting

[0:34:00] Trustee Rogers: and i'm we're not sure yet whether it's going to be just simply a broadcast function

[0:34:04] Trustee Rogers: or an interconnectivity function,

[0:34:07] Trustee Rogers: but we're hoping that it's an interconnectivity function

[0:34:10] Trustee Rogers: that we'll be able to operate

[0:34:11] Trustee Rogers: so that we don't always have to,

[0:34:13] Trustee Rogers: particularly on the remote, more remote communities,

[0:34:16] Trustee Rogers: there's more remote islands where staff has to travel

[0:34:19] Trustee Rogers: or, and specialty staff,

[0:34:21] Trustee Rogers: like the senior intergovernmental policy advisor,

[0:34:23] Trustee Rogers: or the freshwater specialist

[0:34:26] Trustee Rogers: wouldn't necessarily have to travel

[0:34:28] Trustee Rogers: and be there for the whole day

[0:34:29] Trustee Rogers: to be able to come to the meeting.

[0:34:31] Trustee Rogers: so that's the plan is to by the probably in early October I know some local trust

[0:34:37] Trustee Rogers: committees are more keen than others to go into it into in-person meetings but to offer that as

[0:34:43] Trustee Rogers: an option and the technology is ordered and I'm guessing over the next couple of weeks I'll be

[0:34:49] Trustee Rogers: learning more about what that will look like because I have some meetings scheduled for the

[0:34:53] Trustee Rogers: end of September early October that we're currently planned to be in person. Trust Council

[0:34:59] Trustee Rogers: Council is scheduled for not next week, but the week after.

[0:35:04] Trustee Rogers: It will be, again, a virtual meeting.

[0:35:07] Trustee Rogers: There's a lot on the agenda.

[0:35:09] Trustee Rogers: Just to let everybody know, there are two relatively large reports from the Regional Planning Committee, one that Trustee Langer has just talked about, to see what they do.

[0:35:20] Trustee Rogers: There will also be the proposed engagement strategy.

[0:35:25] Trustee Rogers: strategy and so over the course of the last six to eight weeks the executive committee and the

[0:35:33] Trustee Rogers: CAO and the senior staff have been working to try and bring a pursuant to the direction of

[0:35:40] Trustee Rogers: trust council in early July to bring a proposed engagement strategy around the trust policy

[0:35:46] Trustee Rogers: statement to trust council for their decision around funding there is a recommendation from

[0:35:52] Trustee Rogers: from the executive committee that's coming to trust council which will require more funds than

[0:36:00] Trustee Rogers: were approved in july and there are but there are a couple of options that are laid out as well in

[0:36:06] Trustee Rogers: the in a fairly fulsome report that was done by an organization called modus that report has been

[0:36:13] Trustee Rogers: on both of our executive committee and the final one was on our executive committee yesterday and

[0:36:18] Trustee Rogers: And you can see it there, but it will be in your trust council package as well.

[0:36:22] Trustee Rogers: So that'll be there for a decision as well.

[0:36:25] Trustee Rogers: There are for anybody interested, there will be two presentations, one around the Coast Guard and their spill response planning that they're doing in the Gulf, the Salish Sea area.

[0:36:40] Trustee Rogers: And that's on the Wednesday.

[0:36:42] Trustee Rogers: day plus um uh there is uh one from the san juan county who has done a a drift analysis uh study

[0:36:50] Trustee Rogers: uh that i i and i don't want to go into it in any more detail but it's an analysis i gather about

[0:36:56] Trustee Rogers: what happens to vessels that may become under power and they and they're coming to uh to trust

[0:37:01] Trustee Rogers: council as well on the wednesday to make a presentation because i think they want our

[0:37:05] Trustee Rogers: the trust council support in some fashion for what they're doing plus an update on what's going

[0:37:10] Trustee Rogers: going on in san juan county um ubcm is uh next week um i haven't been able to figure out whether

[0:37:19] Trustee Rogers: any of the um sessions there are ever ever made public uh for beyond the people that are

[0:37:27] Trustee Rogers: registrants because there's a cost to attend and i i think it should be particular you know there's

[0:37:32] Trustee Rogers: There's a fairly two sessions, both with Murray Sinclair, former senator, former head of the Truth and Reconciliation Commission on reconciliation and local government actions.

[0:37:47] Trustee Rogers: And I just wish, think that's information that's so important that can get out more generally.

[0:37:53] Trustee Rogers: I don't know if it's public. I don't know if they make it public after the fact. I just, I'm not aware. Maybe somebody else knows that.

[0:37:59] Trustee Rogers: i

[0:38:00] Trustee Colbourne (probable): don't think they do i actually i had the exact same thing i looked at it's 400

[0:38:04] Trustee Colbourne (probable): 500 to register i know

[0:38:06] Trustee Colbourne (probable): so it's not even for an organization like the island's trust with 26

[0:38:09] Trustee Colbourne (probable): elected reps you know um because that that's exactly the thing i wanted to see and i didn't

[0:38:14] Trustee Colbourne (probable): see anything about webinar available later i was looking for that yeah

[0:38:18] Trustee Rogers: i'll i'll ask the question

[0:38:20] Trustee Rogers: um again but i because i'm trying to remember what happened at avicc because it was one that

[0:38:25] Trustee Rogers: I wanted to make public. And I somehow think it was after the fact, but I'm not, I won't swear to

[0:38:31] Trustee Rogers: it. So it is expensive. And, and, you know, for to send the four executive members and the CAO

[0:38:39] Trustee Rogers: is, you know, $2,500. And if we go in person, it's another $2,500. So it's not a, it's not

[0:38:46] Trustee Rogers: an expensive thing. I frankly forgot to register. So I'm still not, I have, I'm sort of struggling.

[0:38:52] Trustee Rogers: i have to decide today whether to register to go or not um i want to go but i i wonder about whether

[0:38:58] Trustee Rogers: there's a better use in the organization because i know all the other vice chairs and the chair

[0:39:01] Trustee Rogers: are going so the information will get into the um uh into the uh organization um there's probably

[0:39:10] Trustee Rogers: more about uh about the executive committee i could uh and i'm happy to answer any questions

[0:39:16] Trustee Rogers: if anybody has i wanted to um and this sort of flips into the next part of the agenda which is

[0:39:21] Trustee Rogers: the part around First Nation reports, I wanted to report on two other things.

[0:39:27] Trustee Rogers: One is, just so that local trustees are aware, the Trust Area Services has arranged for

[0:39:36] Trustee Rogers: a presentation slash a gathering around the movie, the film Dust and Bones on Denman Island

[0:39:46] Trustee Rogers: for some time, I think it's early October.

[0:39:49] Trustee Rogers: So they're starting to do that again.

[0:39:51] Trustee Rogers: You'll recall that we were going to do it on Gabriola

[0:39:53] Trustee Rogers: and it got shut down by the pandemic.

[0:39:56] Trustee Rogers: You might want to follow up with a trust area services

[0:39:59] Trustee Rogers: as to whether that's available

[0:40:00] Trustee Rogers: if you think the time is right to do that on Gabriola

[0:40:04] Trustee Rogers: because there was funding that was set aside

[0:40:07] Trustee Rogers: by the trust programs committee

[0:40:09] Trustee Rogers: that was never utilized because of the pandemic.

[0:40:12] Trustee Rogers: So anyway, they are going ahead there.

[0:40:14] Trustee Rogers: It's happening on Denman Island, I think, at the initiative of what you've been thinking.

[0:40:20] Trustee Rogers: The other thing, and I don't know, I have a lot of details of it, but I think it's really interesting in our First Nations relationship.

[0:40:26] Trustee Rogers: You may recall that we got a fairly large grant around healthy watersheds.

[0:40:33] Trustee Rogers: And there's been some work going on around that in various places.

[0:40:36] Trustee Rogers: Plus there was a bringing together of a knowledge keepers circle that involved a lot of First Nations and Indigenous knowledge.

[0:40:46] Trustee Rogers: I'm not involved. I don't know if either of you were involved in that.

[0:40:50] Trustee Rogers: It was being administered, I think, through the Regional Planning Committee. I'm not exactly sure.

[0:40:55] Trustee Rogers: But I know some trustees were involved.

[0:40:57] Trustee Rogers: In any case, I think as part of a spinoff of that, the ministry has now offered the Islands Trust a further grant of $55,000 to hold a, it sounds like a retreat, which would include elders, young Indigenous people, trust people, trustees.

[0:41:24] Trustee Rogers: trustees i'm not sure exactly what the details are going to be uh in a retreat session um for

[0:41:30] Trustee Rogers: two or three days to explore the meaning of water from an indigenous point of view and how that

[0:41:35] Trustee Rogers: should be incorporated into our work so you know some things are moving forward and and some you

[0:41:43] Trustee Rogers: know because of some of the work we're doing here there's more work being or more uh connections

[0:41:48] Trustee Rogers: being offered over here so i i don't know any many more of the details than that because it was just

[0:41:53] Trustee Rogers: I got it was just announced yesterday morning as a late item and it was on our agenda yesterday and

[0:41:59] Trustee Rogers: we have the executive committee said yeah sure go ahead um they're going to they're going to

[0:42:04] Trustee Rogers: probably find that so um okay so I've talked a lot I'm sorry about that but uh and I'm but I'm

[0:42:10] Trustee Rogers: happy to answer any questions about any specific items that trustees might have yeah trustee go

[0:42:14] Trustee Rogers: uh

[0:42:15] Trustee Colbourne (probable): I was just because we kind of moved into First Nations updates there um I participated in the

[0:42:20] Trustee Colbourne (probable): And the last meeting was sort of up to the beginning

[0:42:22] Trustee Colbourne (probable): and then you took the rest.

[0:42:23] Trustee Colbourne (probable): I'm just wondering if a date was set for the next meeting.

[0:42:26] Trustee Colbourne (probable): I have had some communication with the nation

[0:42:28] Trustee Colbourne (probable): and chief and counselors,

[0:42:29] Trustee Colbourne (probable): but nothing official in terms of a next date.

[0:42:31] Trustee Colbourne (probable): Did you set something up?

[0:42:32] Trustee Rogers: No, it hasn't.

[0:42:34] Trustee Rogers: I got a copy of the note

[0:42:35] Trustee Rogers: that from the senior at a government policy advisor,

[0:42:40] Trustee Rogers: which was responding to your outreach.

[0:42:43] Trustee Rogers: There has been no further date set that I'm aware of.

[0:42:50] Trustee Rogers: Yeah, that's all I can tell you. I've been in two of them now. I had two meetings. I think I had a subsequent one to the one that you were there. I was looking at my calendar to see if I could find it. And both of them, we have been very well received. And the last one, I know that the planners have been interested there as well. And it was more of an information sharing meeting about where things stood on a couple of matters.

[0:43:15] Trustee Colbourne (probable): Okay, thanks for that.

[0:43:16] Trustee Colbourne (probable): anyway

[0:43:17] Trustee Rogers: that that relationship is continuing to evolve um and of course i think before the last

[0:43:25] Trustee Rogers: meeting there had just been the announcement about the the the i don't i don't want to

[0:43:30] Trustee Rogers: misname it but the agreement that had been reached with the province in this dynamic so

[0:43:35] Trustee Rogers: and of course that will is yet to play out as well uh there's probably more and i've forgotten

[0:43:42] Trustee Rogers: and I made a list, but I've been through my list.

[0:43:45] Trustee Rogers: So if anything else comes up while we're talking about it,

[0:43:50] Trustee Rogers: while we're talking about other issues, I'll let you know.

[0:43:56] Trustee Rogers: Okay, so the next thing on the agenda is Town Hall.

[0:43:59] Trustee Rogers: I see we have three attendees and your participation is,

[0:44:05] Trustee Rogers: this is your time to ask questions, to make some comments,

[0:44:10] Trustee Rogers: comments, to talk to your trustees about anything.

[0:44:14] Trustee Rogers: We have a little bit more time than usual today,

[0:44:17] Trustee Rogers: but if anybody has anything they wish to ask

[0:44:21] Trustee Rogers: or wish to say to the trustees about what's on our agenda

[0:44:24] Trustee Rogers: or anything else that you think is important,

[0:44:27] Trustee Rogers: please feel free to put up your hand

[0:44:31] Trustee Rogers: and I'll have you unmuted.

[0:44:35] Trustee Rogers: I'm only seeing three attendees and

[0:44:37] Voice 5: I don't see a hand.

[0:44:38] Voice 5: I'll wait a moment.

[0:44:39] Voice 5: it okay everybody's quiet today um

[0:44:45] Trustee Rogers: okay well thank you for joining us and and staying in the uh the

[0:44:50] Trustee Rogers: process so we'll go back to the agenda um perhaps we'll invite the planner to join us again but

[0:44:57] Trustee Rogers: we're at the minutes uh so we have uh if we go back to the agenda that's at page four of the

[0:45:03] Trustee Rogers: agenda i'll ask the trustees are there any uh questions or comments or amendments that you

[0:45:09] Trustee Rogers: you wish to make to the minutes from July the 29th, 2021.

[0:45:17] Voice 5: Nothing from you, Trustee Colburn, Trustee Langer.

[0:45:24] Voice 5: You need to unmute the case.

[0:45:30] Voice 5: You're still muted.

[0:45:35] Voice 8: Yeah, I do have one, let's find it here.

[0:45:40] Voice 8: On page 10 of the agenda, under 7.3,

[0:45:49] Voice 8: just the third

[0:45:51] Voice 8: bullet says this application

[0:45:53] Voice 8: is not related to the upland

[0:45:55] Voice 8: DPA. I think that

[0:45:57] Voice 8: should say any upland

[0:45:59] Voice 8: development because there is no DPA

[0:46:01] Voice 8: on the upland portion

[0:46:03] Voice 8: that I'm aware of.

[0:46:04] Voice 8: Even

[0:46:07] Trustee Rogers: if you took out the word

[0:46:09] Trustee Rogers: DPA

[0:46:11] Trustee Rogers: but I think

[0:46:13] Trustee Rogers: you're right.

[0:46:17] Trustee Rogers: So what would you prefer? Take out the word

[0:46:19] Trustee Rogers: DPA or change

[0:46:20] Trustee Rogers: DPA to development?

[0:46:22] Voice 8: It should just be really about development, not a DPA.

[0:46:28] Voice 8: Right.

[0:46:28] Voice 8: The work that's, yeah.

[0:46:29] Trustee Rogers: I agree with

[0:46:30] Voice 8: you that DPA should be changed to development.

[0:46:33] Voice 8: You're cutting in and out on me.

[0:46:35] Voice 8: I don't know why.

[0:46:36] Trustee Rogers: Oh, I'm sorry.

[0:46:36] Trustee Rogers: Sorry.

[0:46:38] Trustee Rogers: I don't know.

[0:46:39] Trustee Rogers: Maybe it's because I was leaning away.

[0:46:40] Trustee Rogers: I agree with you.

[0:46:41] Trustee Rogers: So you propose that the DPA be changed to development.

[0:46:47] Voice 8: Yeah, to any upland development.

[0:46:50] Trustee Rogers: Okay.

[0:46:51] Trustee Rogers: All right.

[0:46:52] Trustee Rogers: Right, I'm agreeable to that.

[0:46:53] Trustee Rogers: Are you okay with that, Trustee Colbert?

[0:46:55] Trustee Rogers: Okay, so if we can make that change.

[0:46:57] Trustee Rogers: Anything else, Trustee Langer?

[0:46:59] Voice 8: See here.

[0:47:02] Voice 8: No, no, that was it.

[0:47:04] Trustee Rogers: Okay, so with that amendment,

[0:47:06] Trustee Rogers: can I take the minutes adopted as amended?

[0:47:11] Trustee Rogers: Thank you very much.

[0:47:13] Trustee Rogers: Then we have the, we did have,

[0:47:16] Trustee Rogers: I'm not sure why they're still on our agenda

[0:47:19] Trustee Rogers: because they were three prior to the earlier agenda,

[0:47:22] Trustee Rogers: but there's still a resolutions without meeting log.

[0:47:24] Trustee Rogers: They're just there for our information.

[0:47:27] Trustee Rogers: Maybe they didn't make the last agenda, that might be why.

[0:47:30] Trustee Rogers: And then we have minutes

[0:47:33] Trustee Rogers: of the Housing Advisory Planning Commission.

[0:47:37] Trustee Rogers: Nothing specific coming out of them

[0:47:40] Trustee Rogers: in terms of recommendations,

[0:47:41] Trustee Rogers: just a record of the discussion they had.

[0:47:44] Trustee Rogers: Is there any action or questions

[0:47:46] Trustee Rogers: that the other trustees have about those minutes?

[0:47:48] Trustee Rogers: Otherwise they're just here for receipt.

[0:47:51] Trustee Rogers: nothing

[0:47:52] Trustee Rogers: so let's receive the minutes

[0:47:55] Trustee Rogers: thanks to the work of course of the Housing

[0:47:57] Trustee Rogers: Advisor Planning Commission

[0:47:58] Trustee Rogers: and I know that

[0:48:00] Trustee Rogers: Planner Zlipanich will be convening

[0:48:03] Trustee Rogers: that group again

[0:48:03] Trustee Rogers: the next thing we have on the agenda is

[0:48:07] Trustee Rogers: the follow-up action list

[0:48:08] Trustee Rogers: which starts on page

[0:48:11] Trustee Rogers: 19

[0:48:14] Trustee Rogers: I'm going

[0:48:15] Trustee Rogers: to invite

[0:48:16] Trustee Rogers: Planner Zlipanich to join us and

[0:48:19] Trustee Rogers: And I don't know if she has any updates that she'd like to provide us.

[0:48:23] Trustee Rogers: Are there any questions from trustees regarding anything in the follow-up action?

[0:48:28] Trustee Rogers: Not seeing anything.

[0:48:30] Trustee Rogers: So thank you very much.

[0:48:32] Trustee Rogers: So I guess we'll just adopt those.

[0:48:35] Trustee Rogers: That's where we're sitting.

[0:48:36] Trustee Rogers: So the next item is 6.2, which is the model cell power protocol verbal update.

[0:48:42] Trustee Rogers: I think that's you, Trustee Langeras.

[0:48:44] Trustee Rogers: And so we'll over to you.

[0:48:48] Trustee Rogers: What is your verbal?

[0:48:51] Voice 8: Oh, sorry. Oh, I thought we were on the islands 2050 bylaw referral form. Sorry, am I?

[0:48:58] Trustee Rogers: No, that's 7.1. We're at 6.2. I can

[0:49:01] Trustee Rogers: defer that if you want.

[0:49:03] Voice 8: Oh, okay. Sorry. No, yeah. Okay. No, I'll do it now. Yeah. So this is just to update a couple

[0:49:10] Voice 8: of things. One is to update you on what I heard from the feds on the model strategy. And their

[0:49:17] Voice 8: and their view and their position is that we can set up our own model strategy. But what they said

[0:49:25] Voice 8: in the response I got was that we can't mandate something that is exempted under their section

[0:49:32] Voice 8: six of the model strategy, their model strategy. So that basically means that if you look at that

[0:49:40] Voice 8: section in the model strategy of the feds it says that uh we're here um or is it not here i've got

[0:49:51] Voice 8: written down here somewhere thank you god okay yeah uh it says that uh the new non-tower

[0:50:02] Voice 8: structures and then antennas on buildings water towers lampposts etc may be excluded from

[0:50:08] Voice 8: consultation provided the height is not increased by more than 25%.

[0:50:12] Voice 8: So there's a discretion point there in the model strategy for the feds where

[0:50:19] Voice 8: they say you may, they may be excluded.

[0:50:22] Voice 8: So if there's a tenant put on a poll and it's less than 25%,

[0:50:27] Voice 8: if it's more than 25% consultation has to occur, if it's less,

[0:50:32] Voice 8: it's their strategy says it may be excluded.

[0:50:35] Voice 8: So there's a discretion point there under their strategy.

[0:50:40] Voice 8: When I, again, looked at the model strategy that Trust adopted, it says they are excluded if it's under 25% or less height increase.

[0:50:52] Voice 8: So, in essence, what our model strategy has done is removed the capacity, I think, for the local trust committee to make a determination as to whether a placement of an antenna on a power pole or a building is exempt or not if it's less than 25%.

[0:51:10] Voice 8: And that was never clear to me before until I really started reading it.

[0:51:14] Voice 8: So, there's that one major change.

[0:51:16] Voice 8: And this, of course, doesn't apply to a new tower siting.

[0:51:20] Voice 8: a new tower always has to be a consultation but if they're going to then they can at this point

[0:51:27] Voice 8: i modify the equipment and then start placing antennas on power poles or throughout the island

[0:51:33] Voice 8: say for 5g basically what it would be about under the federal rule if it's less than 25

[0:51:41] Voice 8: there's still discretion to decide if there's going to be consultation under our rules there

[0:51:46] Voice 8: there isn't. It just says they are excluded. And that's a major change or difference between the

[0:51:53] Voice 8: two from my perspective. The other interesting point is the federal rule, the federal policy

[0:51:59] Voice 8: says they have to follow the local trust committee or local land use authority, a strategy if there

[0:52:07] Voice 8: is one. So the way I read it then is that if we have a strategy, you know, we are bound to a

[0:52:13] Voice 8: a certain extent but the limits within their policy but that their policy includes a discretion

[0:52:19] Voice 8: which we have removed all

[0:52:24] Trustee Rogers: right well that would not be my understanding at all

[0:52:26] Trustee Rogers: because i can't imagine that we developed a strategy that would be less

[0:52:33] Trustee Rogers: expansive than what the federal model model had so and my understanding had been that we developed

[0:52:40] Trustee Rogers: our policy based on what the federal government had done um so how do you how do you want to

[0:52:47] Trustee Rogers: proceed with this because i don't know that i agree with you that it's that we made a major

[0:52:51] Trustee Rogers: change to the federal policy around what

[0:52:54] Voice 8: i will do is i will submit for the next meeting a summary

[0:52:57] Voice 8: of everything that i found and and and the sections that i'm quoting because you're not

[0:53:03] Voice 8: seeing it right now no

[0:53:04] Trustee Rogers: and what i would like to do is um i know that planner i'm gonna say

[0:53:10] Trustee Rogers: planners lupinich but it may have been somebody else uh and director marler uh both at various

[0:53:17] Trustee Rogers: times weighed in on this topic yep um so it'd be good if we had that in advance so that we could

[0:53:23] Trustee Rogers: get a little bit of staff analysis of your analysis because that's not my understanding

[0:53:27] Trustee Rogers: I would not have

[0:53:30] Trustee Rogers: I would have been

[0:53:31] Trustee Rogers: reluctant to approve a model

[0:53:34] Trustee Rogers: strategy that was less

[0:53:37] Trustee Rogers: that had

[0:53:38] Trustee Rogers: less community involvement

[0:53:39] Trustee Rogers: than the federal government's model

[0:53:42] Voice 8: I missed it as well

[0:53:44] Voice 8: I assumed it was the same

[0:53:45] Voice 8: but it comes down to

[0:53:46] Voice 8: a couple word changes

[0:53:48] Voice 8: they say

[0:53:50] Voice 8: maybe excluded

[0:53:51] Voice 8: we say are excluded

[0:53:52] Voice 8: which is a world of difference

[0:53:54] Voice 8: Yeah, but did

[0:53:56] Trustee Rogers: you have something you wanted to say to that?

[0:54:00] Voice 4: Only suggesting that Trustee Longer possibly connect with Director Marler prior to preparing the package for the LTC to review at your next meeting.

[0:54:10] Voice 4: That might be helpful.

[0:54:11] Trustee Rogers: Yeah, so that's great.

[0:54:14] Trustee Rogers: And I think Director Marley would happily, because he would have been involved from the beginning to the end of the preparation of the, as the senior staff person attached to the, what was then the local planning committee, but that is now the regional planning committee.

[0:54:30] Trustee Rogers: Thanks.

[0:54:31] Trustee Rogers: Okay, thanks for the update.

[0:54:33] Trustee Colbourne (probable): I just asked

[0:54:34] Trustee Colbourne (probable): how many local trust areas have adopted the model strategy?

[0:54:38] Trustee Rogers: Good question.

[0:54:39] Trustee Rogers: I know of two.

[0:54:40] Trustee Rogers: I know Galeano did.

[0:54:43] Trustee Rogers: did and i know that uh gambier did um i don't know about others fetus

[0:54:49] Trustee Colbourne (probable): probably did not because

[0:54:50] Trustee Colbourne (probable): they had the issues there with with the tower that was i don't know

[0:54:54] Trustee Rogers: yeah um i don't know we

[0:54:56] Trustee Rogers: could find that out i'm sure we can find that out from director marler as well my

[0:55:01] Trustee Colbourne (probable): reading of the of

[0:55:03] Trustee Colbourne (probable): the um i'm kind of in between both of you i actually think that they're the wording of it

[0:55:08] Trustee Colbourne (probable): um and i've checked this with director marler in the past and haven't been corrected on it but

[0:55:13] Trustee Colbourne (probable): but that you could actually do public engagement on something on power polls

[0:55:18] Trustee Colbourne (probable): based on the interpretation, but it's too,

[0:55:22] Trustee Colbourne (probable): there's too many different interpretations. That's the issue.

[0:55:25] Trustee Colbourne (probable): So I do hope you come back with something solid where we can see the

[0:55:28] Trustee Colbourne (probable): difference and get some expertise on this and also apply it to the other

[0:55:32] Trustee Colbourne (probable): models.

[0:55:32] Trustee Colbourne (probable): My concern is that we only do this one local trust committee at a time that

[0:55:36] Trustee Colbourne (probable): we're missing out on the fact that this was supposed to be done within a

[0:55:39] Trustee Colbourne (probable): variety of LTCs.

[0:55:41] Trustee Rogers: And that's, you know, just while we're talking about that, RPC has now rolled out three, or two of them are coming to Trust Council in September, but also the fees bylaw. Now, three suggested standardized approaches to issues. And yeah, we're in that scenario where LTCs are making decisions.

[0:56:04] Trustee Rogers: And frankly, I'm guessing it's just a capacity and it's a summer issue.

[0:56:09] Trustee Rogers: None of the LCCs so far have seen the model fees bylaw on their agenda yet.

[0:56:14] Trustee Rogers: You may notice it's not on ours.

[0:56:16] Trustee Rogers: And I'm sure we'll get here.

[0:56:20] Trustee Rogers: But that's where the rubber hits the road with all that.

[0:56:27] Trustee Rogers: Thanks for that, Playa Zuba.

[0:56:31] Trustee Rogers: Okay.

[0:56:34] Trustee Rogers: So we'll see that come back.

[0:56:35] Trustee Rogers: uh so then we have you know i have to say i'll just have to say this is not the way the way i

[0:56:43] Trustee Rogers: expected to see this um uh on this on our agenda um i because i don't and it's not the way i saw

[0:56:53] Trustee Rogers: it on galliano it's it's different and i and again it's a matter of interpretation of what

[0:56:58] Trustee Rogers: the referral was supposed to be because i can't imagine we're going to give a response that's in

[0:57:02] Trustee Rogers: a box one of those tick boxes to the trust policy statement um and so my suggestion is um i guess

[0:57:14] Trustee Rogers: the question is is for me anyway is whether we want to have a discussion about what you might

[0:57:21] Trustee Rogers: look what you might like the local engagement to look like on gabriola um and and then unfortunately

[0:57:31] Trustee Rogers: Unfortunately, you're doing that in the absence of knowing what the engagement strategy is.

[0:57:38] Trustee Rogers: So just I'll give you a little context and then I'll stop talking.

[0:57:42] Trustee Rogers: So we've got this proposed engagement strategy, which is simply here's some of the things we need to do and here's what we think it's going to cost to do them.

[0:57:52] Trustee Rogers: And then if it's adopted, the plan is to hire additional resources to roll out the specifics of the engagement strategy and actually put the plan into action.

[0:58:08] Trustee Rogers: And you recall that there was a motion at Trust Council in July that said, please, local trust committee, send it out to your people and ask for comments.

[0:58:17] Trustee Rogers: It sounds like both of you, and particularly Trustee Longoria, has talked about it, have been doing that. But the question then, but one of the things to start thinking about is, what would you like the local engagement to look like?

[0:58:31] Trustee Rogers: like um uh and again i know that both denman and galliano said we're going to wait until we see

[0:58:41] Trustee Rogers: whether what the engagement strategy adopted by trust council is before we make that decision

[0:58:45] Trustee Rogers: and that's fine too but i wanted to give you the opportunity yeah

[0:58:48] Voice 8: i have to concur with that

[0:58:50] Voice 8: because i don't know what's going to be coming forward and it's sort of it's it's it's an odd

[0:58:56] Voice 8: situation and it does speak to the difference of the structure of the trust where as a local

[0:59:04] Voice 8: trust committee we're an entity as trust council we're another entity and now we're getting a

[0:59:09] Voice 8: referral from trust council through to us who are also there so it's a bit of an odd situation

[0:59:17] Voice 8: and so I'm not prepared to really provide any comments at this point in time and I agree with

[0:59:24] Voice 8: just wait and see what what's coming forward and i guess the other question is will this

[0:59:30] Voice 8: engagement strategy include uh independent actions you know like by local trust committees

[0:59:37] Voice 8: to supplement whatever is occurring or not that would be another factor so i'll

[0:59:43] Trustee Rogers: just talk a little

[0:59:44] Trustee Rogers: bit more because i asked that specific question executive committee yesterday and the answer was

[0:59:52] Trustee Rogers: Well, it depends on what the funding is and that's provided, and it depends on what's being asked for.

[1:00:00] Trustee Rogers: I think the idea is that they'll try

[1:00:02] Trustee Rogers: and tailor local trust, local trust area engagements

[1:00:10] Trustee Rogers: to the demand or the requirements

[1:00:12] Trustee Rogers: of the particular local trust area.

[1:00:14] Trustee Rogers: The thinking is that the requirements

[1:00:19] Trustee Rogers: and on Salt Spring are going to be much different

[1:00:22] Trustee Rogers: than they are in Gambia or Thedas, for example,

[1:00:25] Trustee Rogers: because of the level of engagement

[1:00:26] Trustee Rogers: and the concern, et cetera, et cetera.

[1:00:28] Trustee Rogers: Dr. Kolder?

[1:00:31] Trustee Colbourne (probable): Yeah. So best practices in public engagement is that you don't do anything that

[1:00:37] Trustee Colbourne (probable): doesn't feed back into the draft or the project itself. And so I haven't done a lot of what I

[1:00:46] Trustee Colbourne (probable): would call independent outreach, because that actually flies in the face of how you're supposed

[1:00:50] Trustee Colbourne (probable): to do community and public engagement in 2021. If people come to, say, a political person or

[1:00:57] Trustee Colbourne (probable): or elected person and say and bring three different viewpoints how is that political

[1:01:02] Trustee Colbourne (probable): person with their own ideology and interests um going to feed back that back into the system

[1:01:08] Trustee Colbourne (probable): without losing some of it so it's important that there's an that the independence um comes from the

[1:01:13] Trustee Colbourne (probable): from the professionals who are keeping notes who are feeding that back into the process who are

[1:01:20] Trustee Colbourne (probable): um um doing community and public engagement the way you're supposed to do it from an inclusive

[1:01:25] Trustee Colbourne (probable): point of view so i i have grave concerns with the way that the political you know machinations

[1:01:31] Trustee Colbourne (probable): especially amongst conservative status quo defenders um are really sort of warping this

[1:01:37] Trustee Colbourne (probable): process um and and and in putting a political aspect into it in exactly the wrong place in

[1:01:44] Trustee Colbourne (probable): time so you do get awkward moments like this when we're referred something that we're also working

[1:01:48] Trustee Colbourne (probable): on with our different hats and so i'm not prepared to check a box i think there has to be um some

[1:01:54] Trustee Colbourne (probable): some thorough public engagement that's not driven by political ideology that's actually has that

[1:02:01] Trustee Colbourne (probable): that independent piece that that feeds back directly into the into the process itself

[1:02:10] Trustee Colbourne (probable): because there's just there's so many things going off in so many directions and I've been kind I

[1:02:13] Trustee Colbourne (probable): feel like I've kind of raised this both in debates at trust council and throughout is that when you

[1:02:18] Trustee Colbourne (probable): have five different consultation pieces that there's a potential for people to get lost within

[1:02:23] Trustee Colbourne (probable): and i'm afraid that's what happened so um you know today we're faced with this an awkwardness

[1:02:29] Trustee Colbourne (probable): and that's just been the unfortunately the way that this has been derailed uh quite purposefully

[1:02:34] Trustee Colbourne (probable): in my opinion um so i i don't i'm not prepared to check a box here today but uh and i note that

[1:02:41] Trustee Colbourne (probable): the next local trust committee meeting is on october 21st uh which is the day before you know

[1:02:47] Trustee Colbourne (probable): this deadline is in this form for response.

[1:02:51] Trustee Colbourne (probable): And so it'd be very difficult

[1:02:53] Trustee Colbourne (probable): to have a community meeting or something

[1:02:55] Trustee Colbourne (probable): or open up this LTC and do a special meeting.

[1:02:59] Trustee Colbourne (probable): And then to be able to get that for the next day,

[1:03:02] Trustee Colbourne (probable): either approval or not approval

[1:03:04] Trustee Colbourne (probable): for a bunch of different reasons,

[1:03:05] Trustee Colbourne (probable): that seems an impossible timeline.

[1:03:07] Trustee Colbourne (probable): So yeah, it's an awkward situation

[1:03:11] Trustee Colbourne (probable): and it's one that we've been sort of pushed into

[1:03:13] Trustee Colbourne (probable): by folks who don't want to see any change.

[1:03:17] Trustee Colbourne (probable): um and i'm it's not the way you're supposed to do public engagement community engagement it's

[1:03:23] Trustee Colbourne (probable): it's amateur hour so

[1:03:25] Trustee Rogers: so let me let me just say hopefully some of those concerns will be addressed

[1:03:30] Trustee Rogers: by the new strategy but maybe not um and i would suggest that we make a motion saying some of what

[1:03:40] Trustee Rogers: you just said which is that we're not prepared to to respond in the in the template um until we've

[1:03:46] Trustee Rogers: seen the engagement policy until we're farther down the down the engagement plan or something

[1:03:53] Trustee Rogers: like that i don't know what it should actually reach but i i actually did not expect it to come

[1:03:59] Trustee Rogers: in this form um no i i expected it to come here you are here's the thing do you have any feedback

[1:04:06] Trustee Rogers: on what you would like local your your local trust committee to do in terms of um of engagement

[1:04:13] Trustee Rogers: Because you probably have sort of cottoned on to this if you've been following it at all over the last five weeks.

[1:04:23] Trustee Rogers: But there is a lot of momentum towards extending the engagement into 2022, probably the end of January, with potentially bringing the press policy statement back in March, press council.

[1:04:42] Trustee Rogers: There's even been some talk about bringing it in June.

[1:04:45] Trustee Rogers: So, I mean, there's clearly an understanding that, you know, we can't jam it into this time period.

[1:04:52] Trustee Rogers: Because by the time we do our RFP and get out there and get a consultant to deliver,

[1:04:59] Trustee Rogers: that help deliver this process, because while the strategy was a direct award,

[1:05:05] Trustee Rogers: award you know there has to be a more public process uh related to the actual larger piece of

[1:05:12] Trustee Rogers: work um anyway so all of that's the case so how and how can a local trust committee say yeah we

[1:05:21] Trustee Rogers: approve or don't approve of the trust policy statement at this stage um yeah we haven't

[1:05:26] Trustee Rogers: finished the

[1:05:27] Trustee Rogers: consultation process the

[1:05:29] Voice 8: other factor though is that there's no first reading

[1:05:32] Voice 8: this is this is not a formal referral really it was just yeah that i i this reads as a formal

[1:05:40] Voice 8: referral but you normally do a formal referral after first reading not before well that was

[1:05:47] Trustee Rogers: the discussion we had on july the 8th and the trust council very clearly said yeah we don't

[1:05:55] Trustee Rogers: want to give it first reading for all of the political reasons that that i think trustee

[1:06:00] Trustee Rogers: Colburn has talked about um and but then said but we still want to send it out yeah and then

[1:06:06] Trustee Rogers: I've said yeah we think we can do that yeah

[1:06:09] Voice 8: it's on an informal basis anyway

[1:06:13] Trustee Rogers: uh do I I I think that

[1:06:16] Trustee Rogers: a motion saying we're not prepared to comment until the engagement process has been has been

[1:06:24] Trustee Rogers: more fulsomely completed

[1:06:27] Trustee Rogers: is probably appropriate this time.

[1:06:30] Trustee Colbourne (probable): Could you put forward the motion, do you think?

[1:06:32] Trustee Colbourne (probable): Sure.

[1:06:33] Trustee Colbourne (probable): Because I think it would just be easier in this context.

[1:06:36] Trustee Rogers: My motion will probably be...

[1:06:37] Trustee Colbourne (probable): I'll move

[1:06:37] Trustee Rogers: that the Gabriola Local Trust Committee

[1:06:41] Trustee Rogers: respond to the

[1:06:45] Trustee Rogers: Trust Council 183,

[1:06:47] Trustee Rogers: sorry, bylaw number TC183

[1:06:51] Trustee Rogers: referral um by indicating that it is not prepared to respond without um uh the more fulsome

[1:07:04] Trustee Rogers: completion of the

[1:07:05] Voice 5: engagement process and i'll ask diane whether you've got that i heard her say yes

[1:07:26] Voice 5: she got it oh

[1:07:28] Trustee Rogers: i didn't hear anything okay thank you then

[1:07:31] Trustee Colbourne (probable): i'll second it okay is

[1:07:33] Trustee Rogers: there any further

[1:07:34] Trustee Rogers: further discussion about that so you guys might I mean I know you'll be talking about it after

[1:07:38] Trustee Rogers: trust council and you see what trust council does in terms there's sort of a couple of options one

[1:07:44] Trustee Rogers: option is about $110,000 not in addition to the $75,000 approved but in total and this third

[1:07:53] Trustee Rogers: option was about $160,000 and there's some very real distinctions in there about how much local

[1:08:01] Trustee Rogers: local engagement there is and you know there's a discussion to be had about that uh and as we've

[1:08:07] Trustee Rogers: heard a trust programs committee there were some trustees or at least one trustee who thought well

[1:08:12] Trustee Rogers: why are we hiring a consultant at all um why can't staff just do that and you'll hear some answer to

[1:08:17] Trustee Rogers: that um anyway we'll know what capacity is available to us going forward so anyway uh the

[1:08:26] Trustee Rogers: motion's been moved in a second anybody else have anything else they want to say about that i'll

[1:08:30] Trustee Rogers: all in favor so that passes diane thank you very much uh so the next item on the agenda is

[1:08:38] Trustee Rogers: uh we're back we have the cannabis regulations are back uh before us again um so i i know that

[1:08:51] Trustee Rogers: the author of the report this has been here in exactly the same form for um this is the third

[1:08:58] Trustee Rogers: I believe we sort of delayed making a decision about it

[1:09:03] Trustee Rogers: because we were still waiting to see

[1:09:04] Trustee Rogers: whether there was any response

[1:09:06] Trustee Rogers: from the New St. Eric First Nation,

[1:09:09] Trustee Rogers: was one of the reasons in any case.

[1:09:11] Trustee Rogers: And I want to, Colleen, if you have anything

[1:09:15] Trustee Rogers: you'd like to advise us about this report.

[1:09:20] Voice 4: No new or other information other than what's already

[1:09:23] Voice 4: in the staff report recommendations and in the analysis.

[1:09:26] Voice 4: So I'll just take your direction.

[1:09:29] Voice 4: who's done your decision today okay um

[1:09:34] Trustee Rogers: okay so there's been no response so trustees what

[1:09:40] Trustee Rogers: would you like to do i

[1:09:44] Voice 8: have i have one question on the uh amendments and it's just it's it's one

[1:09:51] Voice 8: that always puzzles me it's it's a comma question it's on uh let me find it here the instruction

[1:10:02] Voice 8: construction, which says under recommendation 1C, it says, except for fences is deleted

[1:10:13] Voice 8: and replaced with except fencing. And that seems fine, but the bylaw itself removes the comma

[1:10:23] Voice 8: after the word fencing. So what Howard would read is the minimum setback for buildings and

[1:10:36] Voice 8: structures except fencing used for cannabis production is and previously there was a comma

[1:10:44] Voice 8: which would have said the minimum setback for buildings and structures except fencing comma

[1:10:49] Voice 8: used for cannabis production so i'm not sure that comma just puzzles me you know whether because if

[1:10:55] Voice 8: you leave out the comma it almost raises if except for fence fencing used for cannabis production and

[1:11:01] Voice 8: And is it clear it applies to the prior buildings and structures or not?

[1:11:06] Voice 8: So it's a technical one.

[1:11:08] Voice 8: And I, you know, we had it in before and then the instruction or the,

[1:11:13] Voice 8: well, actually the, the, cause it refers to, you know,

[1:11:17] Voice 8: maybe it's not a problem.

[1:11:18] Voice 8: Maybe it's just a problem of how the draft bylaw amendment extends through

[1:11:24] Voice 8: to taking out the comma.

[1:11:32] Trustee Rogers: Oh, I, yeah, because the, the amendment is there.

[1:11:34] Trustee Rogers: Doesn't talk about the comma.

[1:11:36] Voice 8: Yeah, I know.

[1:11:37] Voice 8: No, but so maybe it's okay because just what we're being given as what's changed, it doesn't match what the instruction is.

[1:11:45] Voice 8: Right.

[1:11:46] Voice 8: Yeah.

[1:11:47] Voice 8: Okay.

[1:11:47] Voice 8: So I'm fine with that then.

[1:11:49] Voice 8: Okay.

[1:11:49] Voice 8: So

[1:11:50] Trustee Rogers: are you ready to move forward with this or is there any further issues of content or concerns?

[1:11:59] Trustee Rogers: because the recommendation is to give this to amend these things with these like with these

[1:12:05] Trustee Rogers: four amendments and then um and then give it second and third reading um are you ready to

[1:12:11] Trustee Rogers: do that trustee line grace i

[1:12:15] Voice 8: think so yeah yeah

[1:12:16] Trustee Rogers: trustee colbert yes okay um i'm not i'm not trying

[1:12:26] Trustee Rogers: to hurry you along by any stretch of the imagination i just want if we're ready to do it

[1:12:31] Trustee Rogers: but then if someone would like to just make recommendation one

[1:12:36] Trustee Rogers: and I think I'd accept that you simply move

[1:12:41] Trustee Rogers: recommendation one as submitted.

[1:12:44] Voice 8: Okay, okay.

[1:12:45] Voice 8: I move that the Gabriel Island Local Trust Committee

[1:12:48] Voice 8: by-law 303 cited as Gabriel Island Land Use By-law

[1:12:52] Voice 8: number 177, 1999 amendment number one 2009

[1:12:56] Voice 8: be amended as follows as shown on the screen.

[1:12:59] Voice 8: Okay.

[1:13:01] Trustee Rogers: Is there a seconder? That's been moved and seconded. Any further discussion? All in favor? That passes unanimously. There's a second recommendation.

[1:13:11] Voice 8: Okay. I'll just carry on then. I move that the Gabriel Alike Local Trust Committee Bylaws No. 303, cited as Gabriel Island Land Use Bylaw No. 177-1909, Amendment No. 1-2019, be read a second time as amended.

[1:13:27] Voice 8: ended

[1:13:27] Trustee Rogers: there's been secondary for that uh any discussion all in favor that passes unanimously

[1:13:32] Trustee Rogers: i

[1:13:33] Trustee Colbourne (probable): i'm actually i'm i'm at this stage i'm gonna vote against um but yeah okay

[1:13:41] Trustee Rogers: so you're voting

[1:13:41] Trustee Rogers: against i'm

[1:13:43] Trustee Colbourne (probable): voting against yes you want to

[1:13:46] Trustee Colbourne (probable): yeah we kind of rushed the discussion there um oh i'm

[1:13:50] Trustee Rogers: sorry i didn't intend to at all

[1:13:51] Trustee Colbourne (probable): no no no it's fine go

[1:13:53] Trustee Rogers: ahead this has

[1:13:53] Trustee Colbourne (probable): been awkward the whole

[1:13:54] Trustee Colbourne (probable): time because i'm kind of not in favor of the of the nature of this and i've made some changes in

[1:13:59] Trustee Colbourne (probable): the past but at this at this stage um there are issues in terms of equity and um um the way that

[1:14:09] Trustee Colbourne (probable): this has been uh treated as a different sort of crop um and yet not able to uh really step in and

[1:14:18] Trustee Colbourne (probable): make some of the broader um changes in terms of of impacts but um i'm i'm happy to see it voted on

[1:14:25] Trustee Colbourne (probable): it's one of those weird things where it's like let's get it out of here but also i'm not in

[1:14:28] Trustee Colbourne (probable): favor of it um and so it's been awkward the whole time but at this stage i am going to record my

[1:14:34] Trustee Colbourne (probable): vote as opposed okay

[1:14:35] Trustee Rogers: that's fair enough um and thank you i'm sorry i did not intend to to rush

[1:14:40] Trustee Rogers: you through that uh so now i now you've spoken to it i'll call the i'll call the vote i saw my vote

[1:14:47] Trustee Rogers: and Trustee Langer, as we're in favor

[1:14:49] Trustee Rogers: and all opposed, Trustee Colburn is opposed.

[1:14:54] Trustee Rogers: There's a third recommended motion here.

[1:14:56] Voice 8: Okay, I move that the Gabriel Island

[1:14:59] Voice 8: Local Trust Committee by-law number 303

[1:15:01] Voice 8: cited as Gabriel Island land use by-law number 177,

[1:15:05] Voice 8: 1999 and amendment number 1, 2019 be read a third time.

[1:15:09] Trustee Rogers: Okay, and that's been seconded for discussion.

[1:15:13] Trustee Rogers: Do you wish to say any more Trustee Colburn?

[1:15:15] Trustee Rogers: No, so I'll call the vote.

[1:15:17] Trustee Rogers: All in favor?

[1:15:18] Trustee Rogers: And Trustee Colburn, sorry,

[1:15:20] Trustee Rogers: Landgrives and Rogers are in favor and all opposed.

[1:15:23] Trustee Rogers: Trustee Colburn, you're opposed to the third reading.

[1:15:26] Trustee Rogers: Yes.

[1:15:27] Trustee Rogers: Okay.

[1:15:27] Trustee Rogers: And then the last motion.

[1:15:29] Trustee Rogers: Okay.

[1:15:29] Voice 8: I moved at the Gabriel Island Local Trust Committee

[1:15:34] Voice 8: by-law number 303,

[1:15:35] Voice 8: cited as Gabriel Island land use by-law number 177, 1999

[1:15:40] Voice 8: and amendment number 1, 2019

[1:15:42] Voice 8: before to the secretary of the islands trust

[1:15:44] Voice 8: for approval by the executive committee okay

[1:15:47] Trustee Rogers: and i'll and that's been i'll second that and again

[1:15:51] Trustee Rogers: uh any further discussion related to that nothing uh all in favor trustee langris rogers uh you're

[1:15:59] Trustee Rogers: gonna vote against uh you want your vote against an opposition as well trustee colbert

[1:16:05] Trustee Colbourne (probable): once it's

[1:16:06] Trustee Colbourne (probable): passed it has to go there anyway so it's a formality but i'll continue to vote against okay

[1:16:10] Trustee Colbourne (probable): Okay,

[1:16:11] Trustee Rogers: I think there's nothing more on this.

[1:16:15] Trustee Rogers: This will go to the executive committee sometime,

[1:16:19] Trustee Rogers: probably for the September 20th meeting,

[1:16:21] Trustee Rogers: maybe the later one and we'll come back to us

[1:16:26] Trustee Rogers: presuming they approve it.

[1:16:29] Trustee Rogers: I don't think there's anything more on that item.

[1:16:33] Trustee Rogers: We then have a briefing note.

[1:16:36] Trustee Rogers: There's no delegations.

[1:16:37] Trustee Rogers: We have a briefing note on page 34.

[1:16:45] Trustee Rogers: which is about from the Gabriola Green Barrel Exploratory Committee.

[1:16:49] Trustee Rogers: I think it's just an information item.

[1:16:51] Trustee Rogers: I don't know if either trustee wishes to comment or talk about this.

[1:16:57] Voice 8: I think it's a good idea.

[1:16:59] Voice 8: I mean, I think it's an option for people.

[1:17:01] Voice 8: It happens elsewhere.

[1:17:02] Voice 8: I've read up a little bit on it and it sounds interesting.

[1:17:05] Voice 8: So it's something to consider.

[1:17:11] Trustee Colbourne (probable): I know that the lot where the Islands Trust Office is located has sold so maybe

[1:17:17] Trustee Colbourne (probable): you know there's the issue here is land where community purpose things like this can happen

[1:17:25] Trustee Colbourne (probable): there's also the repatriation of remains of loved ones of First Nations as well which I think is an

[1:17:30] Trustee Colbourne (probable): important piece of this I want to thank Mary and Gary Holdgraffer and the and the folks who have

[1:17:34] Trustee Colbourne (probable): put this forward. I've added to my list of rationale and reasons to do an update and a

[1:17:40] Trustee Colbourne (probable): review of the official community plan, because it's definitely a piece that is not well explored

[1:17:46] Trustee Colbourne (probable): or covered in the existing plan. And it's something that's obviously front of mind for a lot of people

[1:17:50] Trustee Colbourne (probable): and is a key piece of supporting Indigenous resurgence on these lands. So I learned a lot

[1:17:56] Trustee Colbourne (probable): from reading this and I have added it to that motion that's in motion.

[1:18:03] Trustee Rogers: I'll just say I did

[1:18:04] Trustee Rogers: noticed that you and i were supposed to collaborate on how to get that on the agenda and like i

[1:18:08] Trustee Rogers: assumed i would hear from you when it was time to do that yeah i didn't think august

[1:18:13] Trustee Colbourne (probable): i've learned

[1:18:14] Trustee Colbourne (probable): in my i've learned a few things in my time but august and the islands trust work programs don't

[1:18:19] Trustee Colbourne (probable): tend to i went for a bike ride instead chair rogers it's

[1:18:24] Trustee Rogers: fair it's fair fine totally fine

[1:18:26] Trustee Rogers: um i'm just uh i noted that and i have visited the i don't know if any either of you i i visited the

[1:18:32] Trustee Rogers: the one on Denman, when we had our trust council there last term. It's a very, and trustee

[1:18:42] Trustee Rogers: Richley can tell you a lot about it, because he was involved with the organization that set it

[1:18:47] Trustee Rogers: all up. But it's a very, very moving place to go. And it's quite an interesting and moving

[1:18:58] Trustee Rogers: uh place you know i

[1:19:01] Trustee Rogers: mean i think all cemeteries have some some sense of of thoughtfulness and

[1:19:06] Trustee Rogers: reflection to them but to know what it is that they're doing etc and to see how they're doing

[1:19:11] Trustee Rogers: it there so anyway good luck to them in terms of finding yeah

[1:19:15] Trustee Colbourne (probable): i'll take

[1:19:16] Trustee Colbourne (probable): a brief break yeah

[1:19:17] Trustee Rogers: absolutely that's

[1:19:19] Voice 8: what i was gonna ask yeah

[1:19:20] Trustee Rogers: absolutely uh it's uh 11 50 will break until

[1:19:25] Trustee Rogers: until

[1:19:25] Voice 5: noon. Diane, can you just give me an indication you're back, either with a thumbs up

[1:28:08] Voice 5: or unmuting yourself? Oh, there she is. Thanks. And Will, I assume you're here. Yep. Great. Thanks

[1:28:21] Voice 5: very much. Then we'll

[1:28:21] Trustee Rogers: continue. It's 11.59, but close enough. Thank you for the break. I'm going

[1:28:31] Trustee Rogers: to suggest we, given the nature of the thing, we can probably just keep on going and finish

[1:28:35] Trustee Rogers: the meeting we've got a correspondence the next item on our agenda is 11.1

[1:28:43] Trustee Rogers: which is the gabriel island advisory planning commission appointments as a stop report

[1:28:49] Trustee Rogers: i don't know if as only do you wish to say anything regarding your report nothing more

[1:28:57] Voice 4: to add everything's right there okay

[1:29:00] Trustee Rogers: are there any questions or should can someone just make the

[1:29:03] Trustee Rogers: motion i'll make okay

[1:29:04] Trustee Colbourne (probable): you did the last batch there rest your voice uh that the gabriel and local

[1:29:10] Trustee Colbourne (probable): trust committee requests staff to a send letters to member of the advisory planning commission

[1:29:14] Trustee Colbourne (probable): whose terms will expire on october 24 2021 thanking them for their participation and inviting

[1:29:18] Trustee Colbourne (probable): their expressions of interest for reappointment for another two two year term and be advertised

[1:29:23] Trustee Colbourne (probable): for public expressions of interest for new members okay i'll

[1:29:27] Trustee Rogers: second it okay any discussion between

[1:29:30] Trustee Rogers: There

[1:29:30] Trustee Colbourne (probable): should probably be a hyphen between two-year and term, but I think we're good.

[1:29:38] Trustee Rogers: Okay. Anything else other than to say thank you to the APC

[1:29:42] Trustee Rogers: publicly? I'll call the vote. All in favor? That passes unanimously. Thank you for your work and

[1:29:48] Trustee Rogers: I'm sure staff will get on that. We'll watch that come out. So then we're into section 12,

[1:29:55] Trustee Rogers: which is a variety of reports.

[1:30:00] Trustee Rogers: we get to what's in the package first of all does anyone have anything they wish to say related to

[1:30:05] Trustee Rogers: climate change action update that we haven't already talked about yeah trustee cool uh i have

[1:30:12] Trustee Colbourne (probable): a meeting coming up with david miller the former mayor of toronto um who's now leading up an

[1:30:18] Trustee Colbourne (probable): international concern called uh it's a terrible name it's called cities race to zero but it's

[1:30:23] Trustee Colbourne (probable): actually should be communities race to zero heading into the next climate conference about

[1:30:27] Trustee Colbourne (probable): just reducing emissions of communities i kind of spoke about it briefly before but we're meeting

[1:30:33] Trustee Colbourne (probable): with rural and and because of their focus on cities and some of their titles um you know we're

[1:30:39] Trustee Colbourne (probable): trying to make it clear to them that this is that remote and rural and island communities have

[1:30:43] Trustee Colbourne (probable): unique challenges in terms of emissions and budgets and and what kind of role local government

[1:30:50] Trustee Colbourne (probable): or special land use planning agencies may have within this and so i'm really excited to be

[1:30:56] Trustee Colbourne (probable): meeting with people from across Canada and the US talking about things like fire department funding,

[1:31:05] Trustee Colbourne (probable): forest management, forest fire suppression and forest fire management, that sort of stuff,

[1:31:10] Trustee Colbourne (probable): and how it relates to some of the silos that we put the funding in that comes from

[1:31:15] Trustee Colbourne (probable): property tax and other governments. And so that's coming up before the next trust council. So

[1:31:23] Trustee Colbourne (probable): So that's part of the climate caucus I'm on, which is organized by the Columbia Institute,

[1:31:29] Trustee Colbourne (probable): and it has hundreds of different elected reps from across the country.

[1:31:33] Trustee Colbourne (probable): So that should be an interesting conversation, and I hope we can kind of bring some of the

[1:31:37] Trustee Colbourne (probable): things we're learning here on the islands to that discussion about climate crisis in

[1:31:40] Trustee Colbourne (probable): rural remote communities.

[1:31:44] Trustee Rogers: Thank you for that.

[1:31:45] Trustee Rogers: Trustee Langeris, do you have anything to add?

[1:31:46] Trustee Rogers: Nothing.

[1:31:47] Trustee Rogers: Okay.

[1:31:48] Trustee Rogers: And I don't have anything that I haven't already talked about.

[1:31:53] Trustee Rogers: uh and and that same would go for me in terms of first nations relationship building i made a

[1:31:58] Trustee Rogers: number of reports in my beginning of the thing do either of you have anything you wish to add to

[1:32:03] Trustee Rogers: the first nations relationship building section no um then oh

[1:32:10] Trustee Colbourne (probable): sorry um yeah the dust and bones

[1:32:12] Trustee Colbourne (probable): screening i i think that's a great idea but i'm not um i'm just not sure about public events and

[1:32:17] Trustee Colbourne (probable): everything and planning that sort of thing right um i don't know if there's a digital way to do

[1:32:22] Trustee Colbourne (probable): it where everyone sort of starts the film at the same time and then we have a discussion

[1:32:25] Trustee Colbourne (probable): i think people are a little bit burned out on on zoom and webinars or they were kind of going into

[1:32:30] Trustee Colbourne (probable): the summer so um it's a i just would like to recommend that people watch the film i had an

[1:32:35] Trustee Colbourne (probable): opportunity to spend time with harold joe who will call the star of the film or is the subject of the

[1:32:38] Trustee Colbourne (probable): documentary it's 45 minutes available on youtube um i think it's a good communal watching extra

[1:32:45] Trustee Colbourne (probable): you know exercise and a lot of educational pieces to it but i'll be interested to see how it goes

[1:32:50] Trustee Colbourne (probable): on demo if it happens and then yeah

[1:32:52] Trustee Rogers: and fair point it was such a success on galliano uh but

[1:32:57] Trustee Rogers: that was pre-pandemic um i think that was the idea was because they brought a speaker in as well as

[1:33:04] Trustee Rogers: the shot of the film and conducted a conversation so yeah

[1:33:09] Voice 8: i i would prefer it to be in person

[1:33:11] Voice 8: it's more real that way the person you know it's uh i think it's much better in person that type

[1:33:18] Voice 8: type of presentation.

[1:33:19] Trustee Rogers: Yeah, and I think you just need to follow up

[1:33:22] Trustee Rogers: with either Trustee Boushegan or with Claire's team.

[1:33:28] Trustee Rogers: I'm not sure who's overseeing it, whether it's Delaney.

[1:33:32] Trustee Rogers: I know that Jillian Nichols coming back

[1:33:34] Trustee Rogers: for a short period of time,

[1:33:36] Trustee Rogers: but I think most of her focus is going to be

[1:33:39] Trustee Rogers: on the trust policy statement,

[1:33:40] Trustee Rogers: but hopefully there'll be some ability

[1:33:44] Trustee Rogers: to advance some of these other issues

[1:33:47] Trustee Rogers: besides trust policy.

[1:33:50] Trustee Rogers: Thanks for that.

[1:33:52] Trustee Rogers: I'm trying to think,

[1:33:53] Trustee Rogers: I'm sure there was something else

[1:33:54] Trustee Rogers: I wanted to talk about

[1:33:55] Trustee Rogers: about First Nations relationship building,

[1:33:57] Trustee Rogers: but I can't, it's not coming to mind right now.

[1:33:59] Trustee Rogers: We have two trust conservancy reports,

[1:34:02] Trustee Rogers: one from July 13th,

[1:34:04] Trustee Rogers: which is on page 40 and 42 of the agenda package.

[1:34:09] Trustee Rogers: And there's a second one,

[1:34:10] Trustee Rogers: which is in the addendum,

[1:34:12] Trustee Rogers: which is on the website

[1:34:13] Trustee Rogers: from their August 24th special meeting.

[1:34:16] Trustee Rogers: a lot going on in the conservancy as they roll out their grant related to species at risk

[1:34:21] Trustee Rogers: i was fascinated to find i sit on the financial planning committee but i didn't know that it was

[1:34:26] Trustee Rogers: such on the ground because what one of the things that came out of the financial planning committee

[1:34:30] Trustee Rogers: was uh there was this contractor for twenty thousand dollars i think it was 20 it was

[1:34:36] Trustee Rogers: 20 or 40 i think it might have been 40 um before that was a clearly a plant store um and i so i

[1:34:44] Trustee Rogers: inquired as to what it was and it was part of the conservancy grant that the species at risk

[1:34:49] Trustee Rogers: that one of the things they were doing was had purchased and were replanting a series of of

[1:34:54] Trustee Rogers: native vegetation in areas i don't know any more details than that um so it's a fairly extensive

[1:34:59] Trustee Rogers: program they're working on um that's not just about identifying and i sort of imagine it was

[1:35:05] Trustee Rogers: mostly around wildlife uh but it's also around plants and vegetation and which is which is great

[1:35:11] Trustee Rogers: Yeah, it

[1:35:11] Voice 8: would be nice if a lot of the places that sell plants actually focus primarily on native plants rather than a lot of the exotic imported plants.

[1:35:25] Voice 8: Because that's what so often they provide such a wide range.

[1:35:29] Voice 8: Right.

[1:35:30] Voice 8: Right. I'll just

[1:35:32] Trustee Rogers: note as well that while we're talking about the Conservancy, that of course

[1:35:37] Trustee Rogers: there is an information item at page 63, which is the newsletter is there, the Heron, which is

[1:35:43] Trustee Rogers: very, I find to be a very short and good read and update on the work that they're doing.

[1:35:50] Trustee Colbourne (probable): Yeah, I actually had a question about the Conservancy in one of our projects,

[1:35:53] Trustee Colbourne (probable): but maybe I'll bring that up in the project list, just about the voluntary donation and

[1:35:57] Trustee Colbourne (probable): and and working with the islands trust conservancy but it's definitely the um not to take anything

[1:36:02] Trustee Colbourne (probable): away from ourselves but it's it's the best part of the islands trust by leaps and bounds

[1:36:06] Trustee Colbourne (probable): it really is doing the stuff on the ground you know um

[1:36:10] Trustee Rogers: yep it's our shining star um although

[1:36:16] Trustee Rogers: well not to defend us because i know we do i don't want to be defensive uh but there are more and more

[1:36:22] Trustee Rogers: more projects coming out of the RPC and the Trust Programs Committee than ever before. It's just

[1:36:29] Trustee Rogers: hard to get traction around them. And you're absolutely right, though, the Conservancy does

[1:36:33] Trustee Rogers: amazing work. And so we have an applications report dated September 1. I think you were going

[1:36:44] Trustee Rogers: to, is there anything you wish to flag for us or bring to our attention?

[1:36:48] Voice 4: Just in case you missed

[1:36:50] Voice 4: it because it doesn't stand out unless you read it line for line. Application GBRZ 2019.1,

[1:36:57] Voice 4: it's been withdrawn by the applicant.

[1:37:02] Trustee Rogers: Sorry, which one was that? Sorry, I

[1:37:07] Voice 4: couldn't hear you.

[1:37:09] Voice 4: Oh, GBRZ 2019.1, the BC Ferries application has been withdrawn. So that's not showing as closed

[1:37:16] Voice 4: on the application log until we're able to issue the refund and then we'll close the file.

[1:37:22] Voice 4: okay

[1:37:24] Trustee Rogers: okay thank you yes i saw i got a copy of a letter when it was sent um and we don't know

[1:37:31] Trustee Rogers: really anymore i don't know any we don't have any more details than that at this stage

[1:37:34] Voice 4: okay

[1:37:36] Trustee Rogers: any questions from trustees regarding any of the applications nothing uh then we'll keep moving

[1:37:45] Trustee Rogers: um we have uh our expense report which the habits have been that during the pandemic have been very

[1:37:55] Trustee Rogers: low, at least in terms of trustee expenses. There are some meeting expenses that have occurred,

[1:38:04] Trustee Rogers: and of course it's relatively early in the fiscal year. Any questions related to that,

[1:38:10] Trustee Rogers: trustees? Nothing. Then we have the adopted policies and standing resolutions. Anything

[1:38:15] Trustee Rogers: from that, trustees, that you wish to raise?

[1:38:18] Trustee Colbourne (probable): I know we send a letter to First Nations as

[1:38:24] Trustee Colbourne (probable): the standing resolution and i'm just i didn't really have a record of when the last one was sent

[1:38:30] Trustee Colbourne (probable): um and whether or not that's coming up maybe that's the question for the senior governmental

[1:38:35] Trustee Colbourne (probable): policy advisor as well who's working more directly with the nations but i

[1:38:39] Trustee Rogers: think that's sent out by

[1:38:41] Trustee Rogers: local staff is it not yes

[1:38:43] Trustee Colbourne (probable): yeah

[1:38:44] Trustee Rogers: do you know the answer to that oh there we go uh will conningham

[1:38:49] Trustee Rogers: it's put in the chat she said it was sent in february okay

[1:38:52] Trustee Colbourne (probable): so it comes back again early in

[1:38:54] Trustee Colbourne (probable): the new year correct okay thanks uh

[1:39:00] Trustee Rogers: anything else related to uh standing resolutions or

[1:39:03] Trustee Rogers: adopted policies nothing okay um and then there's the local trust committee web page

[1:39:10] Trustee Rogers: anything related to that either anybody wants to discuss no then we're up then the the um

[1:39:19] Trustee Rogers: the last major item on the agenda is our top priorities and projects report.

[1:39:29] Trustee Rogers: And I think we can sort of work with those directly.

[1:39:32] Trustee Rogers: The cannabis will come off if we adopt the bylaws, say in a month and a half or so.

[1:39:37] Trustee Rogers: And I see that we also have the IN1 zoning review that's out at the APC right now,

[1:39:46] Trustee Rogers: which is not a very it's a relatively short uh project um and of course we have the housing

[1:39:53] Trustee Rogers: options uh and the ubcm active transportation grant applications so um i think trustee colburn

[1:40:02] Trustee Rogers: you had some comments you wanted to make and how we move forward yeah

[1:40:06] Trustee Colbourne (probable): just a question it came up

[1:40:07] Trustee Colbourne (probable): one of the questions from the apc minutes as well around the um the um um voluntary dedication of

[1:40:15] Trustee Colbourne (probable): of land, and I was just wondering,

[1:40:17] Trustee Colbourne (probable): and I know Planner Zupanich is the project manager as well,

[1:40:21] Trustee Colbourne (probable): but wondering about the Islands Trust Conservancy

[1:40:24] Trustee Colbourne (probable): and what their role within that is

[1:40:26] Trustee Colbourne (probable): and what capacity there is within that

[1:40:28] Trustee Colbourne (probable): to support this type of project

[1:40:30] Trustee Colbourne (probable): as landowners and property holders, you know,

[1:40:32] Trustee Colbourne (probable): come forward with different propositions,

[1:40:34] Trustee Colbourne (probable): whether or not we can feed that into some of the options

[1:40:37] Trustee Colbourne (probable): that the Conservancy have.

[1:40:40] Voice 8: So you're talking about this project

[1:40:43] Voice 8: project actually is providing a spinoff to the Trust Conservancy in their look for densities

[1:40:50] Voice 8: for the density bank.

[1:40:53] Voice 8: Yeah, that's right.

[1:40:54] Voice 8: Yeah.

[1:40:56] Voice 8: I'm fine with that.

[1:40:58] Voice 8: I think that's probably a good idea we're going to be reaching out anyway.

[1:41:01] Trustee Rogers: Let's see what planners look like.

[1:41:05] Voice 4: Sure.

[1:41:06] Voice 4: So that's exactly the point of the program was that we're building on the synergy of

[1:41:11] Voice 4: of the Islands Trust Conservancy's support

[1:41:14] Voice 4: of the Nature Stewards Program on Gabriela Island.

[1:41:17] Voice 4: Now they're specifically supporting GALT,

[1:41:22] Voice 4: the Lands and Trails Trust,

[1:41:24] Voice 4: to administer the Nature Stewards Program

[1:41:26] Voice 4: on Gabriela Island and provide information and clarity

[1:41:30] Voice 4: to property owners around voluntary stewardship,

[1:41:35] Voice 4: replanting, conservation covenants, NAPTAP,

[1:41:39] Voice 4: and that we would benefit from sharing that information

[1:41:45] Voice 4: through the density donation project.

[1:41:47] Voice 4: And they would also be able to promote

[1:41:51] Voice 4: the density donation option of the LCC.

[1:41:54] Voice 4: So we've met with the GALT team,

[1:41:58] Voice 4: we trust and support the staff.

[1:42:00] Voice 4: We understand what the mapping requirements are

[1:42:02] Voice 4: of the nature stewards volunteers.

[1:42:04] Voice 4: So I've been supporting them with that.

[1:42:07] Voice 4: So there's lots of synergy and overlap

[1:42:09] Voice 4: lap and the mail outs we had thought that there might be more opportunity to share information

[1:42:15] Voice 4: through the mail outs that we'll be doing and that they have been doing but the properties

[1:42:20] Voice 4: that they're targeting through their mail out are very specific and a lot less than what we'll be

[1:42:26] Voice 4: doing so likely we'll be promoting you know all the other options as well and then the sort of

[1:42:34] Voice 4: clinic idea of you know hosting this donation clinic where people can get lots more information

[1:42:39] Voice 4: and sign up for the next steps is where we would get into more detail about all those particular

[1:42:46] Voice 4: options so it should be a lot of fun excellent

[1:42:50] Trustee Colbourne (probable): could you um i don't want to put you on the spot

[1:42:52] Trustee Colbourne (probable): here but it's just something kind of working towards and i've spoken with other people both

[1:42:56] Trustee Colbourne (probable): within the organization and elsewhere but um like the percentage of inquiries and staff time that go

[1:43:02] Trustee Colbourne (probable): to inquiries what's what's the breakdown between people who are looking at a conservation plan for

[1:43:07] Trustee Colbourne (probable): for their land, as opposed to people who are looking to build, intensify use, build market

[1:43:11] Trustee Colbourne (probable): real estate? You know, is there a clear definition of what people are asking or what staff time

[1:43:19] Trustee Colbourne (probable): they're taking up?

[1:43:21] Voice 4: We might not see that volume through our office if people have already

[1:43:26] Voice 4: determined that the Victoria office and the ITC staff are really the first line for that line of

[1:43:35] Voice 4: inquiry so it is a small percentage of my volume of inquiries i can tell you that i primarily work

[1:43:42] Voice 4: to assist people in understanding the rules and regulations pertaining to how to develop

[1:43:47] Voice 4: their lands versus how to protect their lands and so that's an irony that we all as planners

[1:43:53] Voice 4: experience working for the trust is that the majority of our time is spent assisting people

[1:43:59] Voice 4: in navigating the rules and regulations for the purposes of development and the ITC office can

[1:44:07] Voice 4: speak to the volume of inquiries which I'm sure they do have significant inquiries. We try to

[1:44:14] Voice 4: funnel people towards them when we see a glimmer of an opportunity and we try to promote NAPTEP

[1:44:20] Voice 4: specifically in every rezoning or you know sort of those pre-application meetings where there's

[1:44:27] Voice 4: an opportunity but for the most part we are predominantly supporting inquiries related to

[1:44:34] Voice 4: regulations to develop land

[1:44:36] Voice 8: perhaps the itc could do a comparable return to us by as they get

[1:44:42] Voice 8: inquiries from our area whether they can if it doesn't appear that may meet their needs that

[1:44:49] Voice 8: they could then suggest if somebody's wanted to donate land for um conservancy maybe they're

[1:44:55] Voice 8: willing to transfer the density for the density bank and in that respect it also provides a form

[1:45:01] Voice 8: of protection to the land by removing that density so it could be a two-way street yeah

[1:45:08] Voice 4: the goal is

[1:45:09] Voice 4: to make sure that if they are receiving inquiries for gabriel specifically that they know that this

[1:45:14] Voice 4: is a project that's currently underway it might not be an open door for an extended period of

[1:45:19] Voice 4: time but for the purposes of this project's lifespan right now there's some interesting

[1:45:23] Voice 4: options and they want people to know that this is a window that if they've been curious about

[1:45:28] Voice 4: doing this this is the time to get information clarity and then hopefully make a time-sensitive

[1:45:33] Voice 4: decision so that you can result in some feasible transfers not just you know information sharing

[1:45:40] Voice 4: and hoping that one day this will happen well

[1:45:44] Voice 8: it's not necessarily completely tied to the project

[1:45:46] Voice 8: because this capacity has always been there it's just never been taken up so even if the project

[1:45:52] Voice 8: ends and that awareness is there it doesn't mean that somebody couldn't come forward and say

[1:45:56] Voice 8: i'd like to donate a density yeah um

[1:46:01] Trustee Colbourne (probable): can i just ask about the project list here so we're not

[1:46:04] Trustee Colbourne (probable): replacing the cannabis thing until it's through the next stage so that discussion will happen at

[1:46:09] Trustee Colbourne (probable): the next local trust committee i

[1:46:11] Trustee Rogers: think that's the general the general but i think we could talk

[1:46:15] Trustee Rogers: about it i mean we have time today before we leave the before we leave the um conservation

[1:46:20] Trustee Rogers: And I just wanted, I keep things keep coming up

[1:46:23] Trustee Rogers: about discussions that have occurred

[1:46:25] Trustee Rogers: and it's a very small piece of this,

[1:46:27] Trustee Rogers: but I just want you to know coming to trust council

[1:46:29] Trustee Rogers: is an RFD to allow the executive or the trust

[1:46:40] Trustee Rogers: in effect to sponsor NAPTAP applications.

[1:46:44] Trustee Rogers: You know how we sometimes sponsor community

[1:46:47] Trustee Rogers: amenity community applications

[1:46:48] Trustee Rogers: like for affordable housing and things.

[1:46:50] Trustee Rogers: So there's an RFD to allow the trust to sponsor.

[1:46:56] Trustee Rogers: And of course, it'll need to be budgeted and yada, yada, yada,

[1:46:59] Trustee Rogers: because there was some feel that the fees that are attached

[1:47:04] Trustee Rogers: to an APTEP application can be an impediment.

[1:47:06] Trustee Rogers: So anyway, that's in the package for Trust Council.

[1:47:08] Trustee Rogers: It's a small thing, but it's another step, hopefully.

[1:47:11] Trustee Rogers: Anyway, go ahead and ask your question.

[1:47:14] Trustee Colbourne (probable): Okay, so I just wanted to follow up on something

[1:47:17] Trustee Colbourne (probable): from the active transportation project.

[1:47:21] Trustee Colbourne (probable): And is there a deadline for that

[1:47:24] Trustee Colbourne (probable): in terms of the grant provider?

[1:47:26] Trustee Colbourne (probable): Or when I was speaking to the team working on this,

[1:47:30] Trustee Colbourne (probable): who are great and I loved what I saw,

[1:47:32] Trustee Colbourne (probable): they had some questions,

[1:47:32] Trustee Colbourne (probable): especially about outreach to Sunamook

[1:47:34] Trustee Colbourne (probable): and the timing of all this.

[1:47:36] Trustee Colbourne (probable): So I just want to make sure

[1:47:38] Trustee Colbourne (probable): that we're not kind of imposing a deadline on them

[1:47:40] Trustee Colbourne (probable): that's making this difficult to report back.

[1:47:45] Voice 4: Yeah, unfortunately, we do have some deadlines under the contract for the funding. So

[1:47:54] Voice 4: this fall, your update in October is pretty critical to be able to have a final report

[1:48:01] Voice 4: and recommendation for your October meeting is what we're aiming for. And then we're reporting

[1:48:07] Voice 4: according back to the funder, I believe, at the end of November.

[1:48:13] Voice 4: So, yeah, we're working on some capacity funding options

[1:48:18] Voice 4: with the contractor that's hopefully expedite the consultation that's still running.

[1:48:25] Trustee Rogers: Got it.

[1:48:25] Trustee Rogers: So capacity funding for the Tsunami?

[1:48:28] Voice 4: Correct.

[1:48:29] Trustee Rogers: Right.

[1:48:30] Voice 4: So that's outside of the budget that they've currently been working within

[1:48:34] Voice 4: because that's something that we as the trust have committed to doing.

[1:48:37] Voice 4: and so we should we should be able to transfer that if it will help expedite meaningful consultation

[1:48:43] Voice 4: it

[1:48:45] Trustee Colbourne (probable): was in the draft budget i think as well for for community consultation and capacity right

[1:48:49] Voice 4: yeah correct i don't know that we actually indicated a dollar value to that because we

[1:48:53] Voice 4: weren't sure what it would be but we indicated that we definitely were aware that that was

[1:48:58] Voice 4: something that was needed to be done yeah

[1:49:00] Trustee Colbourne (probable): i know staff at sunamuk nation had had asked some

[1:49:04] Trustee Colbourne (probable): questions about that so i just wanted to make sure that that loop had been circled and there

[1:49:08] Trustee Colbourne (probable): was a date of september 18th as a deadline but um november seems in terms of the timelines for ltc

[1:49:14] Trustee Colbourne (probable): seems to make more sense um okay so i i guess the yeah those are those are my questions regarding

[1:49:22] Trustee Colbourne (probable): the uh the top priority project okay

[1:49:26] Trustee Rogers: so so just so you know as we as you have identified the

[1:49:30] Trustee Rogers: cannabis production will come off. I don't think the IN1 zoning is going to be a long project.

[1:49:38] Trustee Rogers: I expect it's probably this calendar year, given where we're at on it. And the active

[1:49:46] Trustee Rogers: transportation grant looks like that particular component of the application is going to be done

[1:49:53] Trustee Rogers: this calendar year. And the housing is a long-term project, et cetera, et cetera, et cetera. So

[1:49:59] Trustee Rogers: I think there is an opportunity for the local trust committee, subject to staff availability, of course, to pick, you know, to try and get some more done this term or start something that can carry over to another term.

[1:50:15] Trustee Rogers: So you might be putting your mind to what that might look like.

[1:50:18] Trustee Rogers: We've had some, I don't know if she's still here.

[1:50:22] Trustee Rogers: I know that former Trustee Susan Yates would like the Ecological Protection Zone was something she's lobbied us or urged us to pick back up, but there's a list of 18 or 19 of them here that we, although some of them are already being done.

[1:50:43] Trustee Rogers: So let's say there's 15 or 16 that have been identified over the course of the time.

[1:50:47] Trustee Rogers: So I don't know if you want to have that conversation now, if you want to think about it, but what's important to your community is really, when it comes to projects, in my view, is sort of up to the local trustees as to what is most important.

[1:51:00] Voice 8: Yeah, I'd like to think about it, and maybe for October we have a fulsome discussion on this.

[1:51:08] Voice 8: on what because yeah as you say there's potentially by the end of the calendar year

[1:51:13] Voice 8: three projects that will disappear doesn't mean we're going to have three active projects

[1:51:18] Voice 8: and of course the impact of the regional planning team and the policy won't be in effect right away

[1:51:24] Voice 8: but it will eventually come into play and right impact us as well so right

[1:51:29] Trustee Rogers: and of course yeah

[1:51:31] Trustee Rogers: and the regional planning team is a whole other thing and whether you know they're they seem to

[1:51:35] Trustee Rogers: be doing the the ocp work if that became to get on that list uh i don't know if you can make it a

[1:51:41] Trustee Rogers: local project anymore i don't know what the the dynamic is but i note that for example one of

[1:51:47] Trustee Rogers: yours is a coastal areas protection which sort of plays right into the the report coming from from

[1:51:54] Trustee Rogers: rpc uh and the work that's going on on keats and now as part of the gambier and i think there's

[1:52:00] Trustee Rogers: another one i think it's thetis island that uh um uh yeah this

[1:52:07] Voice 8: will be a discussion at trust council

[1:52:09] Voice 8: because the regional planning team minutes so they've they uh amended the uh proposal a staff

[1:52:15] Voice 8: report to say a major product is something taking from six to 18 months and a minor project then

[1:52:22] Voice 8: would be less than that so it's curious to see how that will actually play out how many projects

[1:52:28] Voice 8: that we do that are only six months or less duration will be a real challenge and extraordinary

[1:52:35] Voice 8: are ones that they propose are ones where there's a contractor involved right you got major minor

[1:52:41] Voice 8: and and extraordinary and

[1:52:44] Trustee Rogers: and just so you know because gambier is the first one that's been

[1:52:47] Trustee Rogers: picked up because it's been in the backlog for years um for an ocp review uh it's been on our

[1:52:54] Trustee Rogers: books for seven years since I became a trustee and we made it very clear that you know and I

[1:53:04] Trustee Rogers: think we've made it clear in our discussions that there probably will be some contractor

[1:53:07] Trustee Rogers: engagement on that etc etc because of the nature of the work yeah trustee Colburn you had something

[1:53:14] Trustee Rogers: just

[1:53:14] Trustee Colbourne (probable): about the ecological protection zone and then the project that's kind of making its way

[1:53:20] Trustee Colbourne (probable): way through the salt spring local trust area which is the coastal douglas fir project i i know we've

[1:53:27] Trustee Colbourne (probable): had an update within our agenda package and and at this ltc about the salt spring project but

[1:53:32] Trustee Colbourne (probable): you know it'd be really nice to sort of dovetail or be able to use some of the things that the

[1:53:36] Trustee Colbourne (probable): staff time has gone into there i'm just wondering if if anyone has a sense i tried to kind of

[1:53:41] Trustee Colbourne (probable): research it and looked at their agenda package but didn't see it so um is that is that project

[1:53:46] Trustee Colbourne (probable): mid midflow or um finished or do you have a sense of where that one's at

[1:53:53] Voice 8: no i don't have a strong i think they're still in the early stages of that

[1:53:58] Voice 8: and it's not

[1:53:59] Trustee Rogers: i can i can find out from uh vice chair patrick um and let you know but i don't

[1:54:05] Trustee Rogers: know the answer yeah

[1:54:06] Trustee Colbourne (probable): before the i agree we can have this discussion in october but the ecological

[1:54:09] Trustee Colbourne (probable): protection zone and coastal douglas fir toolkit seem to really align well i know we put the the

[1:54:15] Trustee Colbourne (probable): the the um the forest protection is one of the sort of covered in scope but uh you know um yeah

[1:54:21] Trustee Colbourne (probable): that that seems to make a lot of sense to me given

[1:54:24] Voice 8: our timelines as you know in terms of our term i

[1:54:29] Voice 8: mean the the ecological protection zone is certainly one that would be within that six

[1:54:35] Voice 8: month time frame i would i would assume other than potentially removing uh cold sparse because the

[1:54:40] Voice 8: uh the nature trust conservancy is not supportive of that but

[1:54:46] Trustee Rogers: a lot of the work's been done on it

[1:54:48] Trustee Rogers: is yeah yeah i mean i mean if you just want to talk about okay getting something done that's

[1:54:53] Trustee Rogers: one thing that you could say about that project is planner cox did much of the background work

[1:54:59] Trustee Rogers: already on that and um and it just sort of got stalled and we decided there was other things

[1:55:05] Trustee Rogers: we wanted to work on and and anyway but anyway give that some thought and maybe what we'll do

[1:55:10] Trustee Rogers: um uh we could we could plan on and hopefully it's also it's not a really really busy agenda

[1:55:17] Trustee Rogers: in october they tend to go like this one's really long one's really short and it may be in person

[1:55:24] Trustee Rogers: um which would be great i'd love to come to gaviola uh it's been so long uh is that uh

[1:55:31] Trustee Rogers: we could have a good discussion about what what we should do in this term i mean i'm sort of torn

[1:55:37] Trustee Rogers: It's always good to sort of think about trying to get it done in a term, just because then we've, as a group, decided it.

[1:55:45] Trustee Rogers: Who knows who's going to be sitting in these three chairs in October of 2022.

[1:55:54] Trustee Rogers: However, you know, it's not unusual for projects to carry over from term to term.

[1:56:00] Voice 8: The other factor for me is this transition to the new structure and the impact on projects.

[1:56:06] Voice 8: projects you know that's if we start a major project what's going to happen in the midst of

[1:56:12] Voice 8: a transition exactly yeah

[1:56:14] Trustee Colbourne (probable): that's why my question about the coastal douglas fir project on salt

[1:56:17] Trustee Colbourne (probable): spring because it's it's wherever you've got that momentum or that that body of work um it feels

[1:56:23] Trustee Colbourne (probable): like it's a good thing to do in the in the last year but i will

[1:56:26] Trustee Rogers: uh when i when we finish this

[1:56:28] Trustee Rogers: meeting i will get off the i will email uh vice chair patrick and ask her to just provide and

[1:56:35] Trustee Rogers: And I'll copy both of you, just an information item.

[1:56:39] Trustee Rogers: It's not a decision item.

[1:56:40] Trustee Rogers: So we're not breaking quorum,

[1:56:41] Trustee Rogers: but just provide an update as,

[1:56:43] Trustee Rogers: and maybe the most recent report

[1:56:44] Trustee Rogers: of where they're at on that CDF project

[1:56:47] Trustee Rogers: so that we can take that in as information.

[1:56:49] Trustee Rogers: I'll copy you as well, planners.

[1:56:52] Trustee Rogers: Yeah, I

[1:56:52] Trustee Colbourne (probable): think that what I'm at,

[1:56:53] Trustee Colbourne (probable): so I'm not being specific on that question.

[1:56:54] Trustee Colbourne (probable): My question is from a planner point of view,

[1:56:56] Trustee Colbourne (probable): where the overlap is, is between those two projects

[1:56:59] Trustee Colbourne (probable): and work already completed here,

[1:57:00] Trustee Colbourne (probable): work already completed there

[1:57:01] Trustee Colbourne (probable): and where they sort of could mesh

[1:57:03] Trustee Colbourne (probable): into something slightly bigger,

[1:57:04] Trustee Colbourne (probable): but still able to do in the closer to the six-month side as opposed to the 18-month side.

[1:57:09] Voice 8: Yeah, part of the challenge is the regional planning team brought their existing projects with them when they moved.

[1:57:16] Voice 8: And that's definitely had an impact on what they're able to do.

[1:57:21] Trustee Rogers: Yeah, so Planner Egan brought the Gambier OCP, Planner Chadwick brought the Maine Island Tiny Homes Project and things like that.

[1:57:34] Trustee Rogers: So they brought those to the regional planning team.

[1:57:37] Trustee Rogers: Yeah. We're

[1:57:38] Voice 8: in the state of flux.

[1:57:39] Trustee Rogers: We are.

[1:57:42] Trustee Rogers: So, okay. So anything else about that, gentlemen?

[1:57:47] Trustee Rogers: Our plans, do you have any suggestions or reflections on what we've just been

[1:57:52] Trustee Rogers: talking about? Okay. And just so you know,

[1:57:55] Trustee Rogers: we're always conscious of capacity and, and staff time and,

[1:58:00] Trustee Rogers: And, but it doesn't always have to be you.

[1:58:08] Trustee Rogers: There's a number of planners that we can rely on.

[1:58:12] Trustee Rogers: But, and of course the RPM should be here

[1:58:15] Trustee Rogers: to give that broader oversight as well

[1:58:17] Trustee Rogers: as when we have that discussion.

[1:58:19] Trustee Rogers: Presumably she will be in October.

[1:58:23] Trustee Rogers: Okay, thanks for that discussion.

[1:58:26] Trustee Rogers: There was no closed meeting.

[1:58:27] Trustee Rogers: We've already talked about the Heron

[1:58:29] Trustee Rogers: and unless there's anything else, gentlemen,

[1:58:31] Trustee Rogers: gentlemen, our next meeting is scheduled for October the 21st, and it says at the Heron Room

[1:58:36] Trustee Rogers: at the Haven, which is interesting. I've never met there with you guys. I've met at the Haven

[1:58:42] Trustee Rogers: a couple of times for Trust Council and for other things, but never with LTC. I don't know,

[1:58:49] Trustee Rogers: are we going there because it's better connectivity? Is that the reason, or just

[1:58:52] Trustee Rogers: because it's available?

[1:58:53] Voice 4: I think it's availability, and it's a smaller space, actually. It's not

[1:59:01] Voice 4: not necessarily great depending on how this pandemic rolls out because it's not that big so

[1:59:08] Voice 4: well

[1:59:09] Trustee Rogers: yeah and of course one of the

[1:59:10] Trustee Rogers: one of the considerations we have is

[1:59:14] Trustee Rogers: there's some there's some view and I who knows what that is true that we as a public

[1:59:19] Trustee Rogers: essential service can't require like passports and etc in order to enter however

[1:59:29] Trustee Rogers: however the facility can um so we're in that sort of limbo as to we're not quite sure what

[1:59:38] Trustee Rogers: it's going to mean in terms of people attending in person besides themselves

[1:59:43] Voice 8: well regardless unless we meet at the trust office it's going to be a passport issue then

[1:59:49] Trustee Rogers: that's right uh and in fact we were talking about that for trust council

[1:59:52] Trustee Rogers: Council, which is currently scheduled to be in person in, uh, Victoria and, uh,

[2:00:00] Trustee Rogers: Of course, while we may not be able to require it, the hotel certainly can or the facility.

[2:00:07] Trustee Rogers: What do we do about trustees who don't want to vaccinate?

[2:00:11] Trustee Rogers: So anyway, all of that is still unfolding as we go forward.

[2:00:15] Trustee Rogers: Well, yes, you had something you wanted to add to that?

[2:00:17] Voice 2: I just wanted to confirm that the reason that it's at the Haven is because the Gabriola Arts and Heritage Centre, our usual location, was not available on that day.

[2:00:27] Trustee Rogers: Oh, okay.

[2:00:28] Trustee Rogers: that's

[2:00:29] Voice 2: the only usual

[2:00:30] Trustee Rogers: location is that the one right at the crossroads there

[2:00:32] Voice 2: yes oh yeah

[2:00:35] Trustee Colbourne (probable): is the is the heron at the haven is it accessible i know the upstairs at the commons is not and that

[2:00:42] Trustee Colbourne (probable): was an issue um when we held a meeting there does it have a ramp or i don't think it was an elevator

[2:00:48] Trustee Colbourne (probable): right or is it ground floor

[2:00:49] Voice 2: it's

[2:00:50] Trustee Colbourne (probable): stairs it's

[2:00:52] Voice 2: stairs yeah i don't think i don't think it

[2:00:55] Voice 2: actually is accessible we were limited to what was available so um i i don't believe there's a ramp

[2:01:04] Voice 2: we

[2:01:05] Voice 8: have to use the auditorium there the phoenix auditorium yeah i don't think

[2:01:10] Voice 2: that was that

[2:01:10] Voice 2: wasn't available so it's it's tricky it's tricky on all the islands with you know limited venues so

[2:01:19] Voice 2: There are a

[2:01:20] Voice 2: couple of meeting rooms under

[2:01:21] Trustee Rogers: the auditorium, as I recall, which are, you know,

[2:01:25] Trustee Rogers: reasonable size.

[2:01:27] Trustee Rogers: I don't know what they're called, but I know when we've done breakouts on Gabriola, we went around the building and underneath.

[2:01:35] Trustee Rogers: Anyway, accessibility, internet,

[2:01:38] Trustee Colbourne (probable): ventilation, ventilation.

[2:01:41] Trustee Colbourne (probable): Maybe

[2:01:42] Trustee Rogers: we may be talking in a special meeting about some other arrangements that we have a

[2:01:46] Trustee Rogers: location, but if we decide that if things go sideways and we get the authority, we continue with this motion, with this process.

[2:01:55] Trustee Colbourne (probable): This couch is comfortable.

[2:01:57] Trustee Rogers: Yes.

[2:01:59] Trustee Rogers: Okay.

[2:02:01] Trustee Rogers: Anything else, gentlemen, either trustee?

[2:02:04] Voice 8: No, other than that, we have set a record for a short meeting, I think.

[2:02:08] Voice 8: Yes.

[2:02:09] Trustee Rogers: that's well that's what happens when you when that's what happens when you when they you let

[2:02:14] Trustee Rogers: the the planner go on vacation so

[2:02:16] Trustee Colbourne (probable): thanks everybody for the work yeah

[2:02:19] Trustee Rogers: thank you very much nice to see

[2:02:21] Trustee Rogers: you uh the folks that have stuck in there derek and susan and others and thank you very much

[2:02:27] Trustee Rogers: enjoy uh september uh and we'll talk to you both both of you in on the 21st of september

[2:02:35] Trustee Rogers: 21st

[2:02:38] Trustee Colbourne (probable): of october yeah sorry

[2:02:39] Trustee Colbourne (probable): dude yeah 20 okay

[2:02:42] Trustee Colbourne (probable): bye

[2:02:43] Trustee Rogers: all take care

ADOPTED 
Gabriola Island ADOPTED 1 
Local Trust Committee Meeting 
September 9, 2021 
s 
Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 9, 2021 
Electronic Meeting 
 
Members Present: Dan Rogers, Chair 
 Kees Langereis, Local Trustee 
 Scott Colbourne, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Wil Cottingham, Administrative Assistant 
 
Diane Corbett, Recorder 
Also Present: Vanessa Craig, Regional District of Nanaimo Electoral Area B Director (part) 
Members of the Public – 3  
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Rogers called the meeting to order at 10:31 am and introduced Trustees, Regional 
Director, Staff, and Recorder. Chair Rogers, Trustee Colbourne, and Trustee 
Langereis acknowledged that the meeting was being held in the territory of the Coast Salish First 
Nations.  
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Add 12.8 Trust Conservancy Report dated August 24, 2021; and 
 Move 3.3 Electoral Area Director’s Report to 3.1 and move other reports down. 
By general consent the agenda was approved as amended. 
3. REPORTS 
3.1 Electoral Area Director's Report 
Regional District of Nanaimo (RDN) Electoral Area B Director Vanessa Craig reported on 
the following: 
 Hudson Phase 2 Project; tree removal and the replanting of trees to commence in 
the following week; 
 Referral to Local Trust Committee (LTC) regarding Nanaimo Airport: RDN Board gave 
third reading to the amendment bylaws and adopted them in July. Made a motion 
at the Board asking the chair to write to the Nanaimo Airport Commission (NAC), 
requesting that Area B be represented on the NAC Noise Mitigation Roundtable;  

ADOPTED 
Gabriola Island ADOPTED 2 
Local Trust Committee Meeting 
September 9, 2021 
 Upcoming meeting with Ministry of Transportation & Infrastructure (MoTI) staff 
September 20; 
 Beaver activity and water levels at Coats Marsh; longer term plan is to reinforce the 
weir; 
 Board discussion of draft report of the Climate Action Technical Advisory 
Committee; 
 Electoral Area Services Committee meeting discussion of Emergency Management 
Plan; will let the public know the aspects of this sector and how groups can work 
together; 
 First meeting with new CAO this week; 
 Will continue meeting on Zoom; no timeline for when to meet in person. 
The Regional Director responded to trustees’ questions regarding her report, and left 
the meeting at 10:53 am. 
3.2 Trustee Reports 
Trustee Colbourne reported the following and his attendance at the following meetings 
and events: 
 Conducted interview with the Ferry to Village Project (LTC project), that is working 
on how to get people safely from the ferry terminal to the village and other points; 
 Climate march; 
 Tour of the island by bike; observed notable intensity of construction; 
 Trees for Tomorrow Program. 
Trustee Langereis reported the following and his attendance at the following meetings 
and events: 
 Held small group discussions on the island on the Trust Policy Statement over the 
summer; common threads included:  
o challenges experienced in reading revised Trust Policy Statement because of the 
structural changes; length of Trust Policy statement presents challenges;  
o including a definition section in the bylaw; 
o First Nations reconciliation not a major issue; 
o Docks; 
 Trust Programs Committee met once; will be coming out with a “Living in the Trust 
Area” mail-out, to alert people to facts of living here and what the rules are; 
 Regional Planning Committee minutes include information on the differences 
between projects, major, minor and extraordinary, and give insight on resourcing of 
the regional planning team; 
 A shoreline report and a floor area ratio report will be coming to the LTC; 
 Locally clam digging (Brickyard Beach) and seaweed harvesting (Taylor Bay) have 
been issues. 
3.3 Chair's Report 
Chair Rogers reported the following: 
 There have been three Executive Committee meetings since last LTC meeting; 

ADOPTED 
Gabriola Island ADOPTED 3 
Local Trust Committee Meeting 
September 9, 2021 
 Meeting with Minister of Reconciliation: made pitch to set up ongoing relationship 
at the Executive Director level, and indicated interest in involvement in activities of 
that Ministry’s secretariat service for reconciliation activities; 
 Trust Council was advised it had received a grant of $380,000 to help in improving 
the technology and the efficiency of processing development applications, 
particularly around affordable housing; 
 The Emergency Public Health Order allowing local governments to continue with 
electronic meetings expires at the end of September; the Executive are working 
towards the possibility of having an in-person component at LTC meetings, and on 
the technology to do that. A challenge is some islands don’t have good connectivity. 
It would be a hybrid meeting. May start in person meetings in early October; 
 The upcoming Trust Council meeting agenda includes two large reports from the 
Regional Planning Committee and a proposed Engagement Strategy. Over the last 
six to eight weeks, the Executive Committee, CAO, and senior staff have been 
working to bring forward a proposed engagement strategy around the Trust Policy 
Statement to Trust Council for their decision around funding. There will be 
presentations from the coast guard and the spill response actions they are planning 
in the Salish Sea area, and one from San Juan County that is an analysis of what 
happens to vessels in the area. 
3.4 First Nation Reports 
At Union of BC Municipalities (UBCM) there will be a session with former Senator 
Murray Sinclair on reconciliation and local government actions. 
Chair Rogers announced that Trust Area Services (TAS) arranged for a presentation / 
gathering around the movie “Dust and Bones” on Denman Island in October; he urged 
Trustees to consider whether the time was right to do that on Gabriola. 
Islands Trust got a grant around healthy watersheds that involved a bringing together of 
a “knowledge keepers circle”. The Ministry has now offered Islands Trust a further grant 
of $55,000 to hold a retreat that would include elders, young indigenous people, 
trustees, and youth in a retreat session to explore the meaning of water from an 
indigenous point of view and how that should be incorporated into Islands Trust’s work. 
4. TOWN HALL 
There were no commenters for the Town Hall session. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated July 29, 2021 – for adoption 
The following amendments to the minutes were presented for consideration: 
 Page 7, item 7.3, third bullet: replace “the upland DPA” with “any upland 
development”. 
By general consent the minutes of July 29, 2021 were adopted as amended. 
5.2 Section 26 Resolutions-Without-Meeting Report dated September 1, 2021 
Received. 

ADOPTED 
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5.3 Housing Advisory Planning Commission Minutes dated July 28, 2021 
Received. 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated September 1, 2021 
Received. 
6.2 Model Cell Tower Protocol - Verbal Update 
Trustee Langereis commented on the position of the federal government regarding the 
“model strategy”: that local governments can set up their own model strategy but 
cannot mandate something that is exempted under section 6 of the federal model 
strategy. Looking at that section, the model strategy of the federal government says 
that a non-tower structure may be excluded from consultation provided the height does 
not increase more than 25%.  (Does not apply to new tower siting.) There is a discretion 
point in the federal model strategy. LTC needs to make a determination regarding 
whether placing an antenna on the roof of a building is exempted if less than 25% height 
increase.  
Discussion ensued and there were a range of Trustee interpretations on this topic. 
Trustee Langereis remarked that he would submit for the next meeting a summary of 
what he had found in his reading of the federal government model strategy. It was 
recommended that the Trustee obtain a staff analysis of his summary prior to 
submitting for the LTC agenda. 
7. APPLICATIONS AND REFERRALS 
7.1 Islands Trust Area Bylaw No. TC 183 - Referral Request for Response 
The LTC considered the Referral Request for Response for Bylaw No. TC 183, and what 
local engagement might look like on Gabriola.  
Points included: 
 Not prepared to provide comment at this point in time. See what is coming forward 
from Trust Council. It is an odd situation. 
 Will this engagement strategy include independent actions by LTCs to supplement 
whatever is happening? 
 For outreach it is important that independence comes from the professionals, who 
are taking notes and feeding that directly into the process. Have concerns how the 
political machinations are warping this process, putting a political aspect on this at 
the wrong place and time. Not prepared to check a box. 
 There is a deadline for a response; seems like an impossible timeline. It is an 
awkward situation. This has been derailed.  
 Not prepared to respond until seeing the engagement policy/plan.  
 This is not a formal referral. It is on an informal basis. 
 

ADOPTED 
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GB-2021-077 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee respond to the Bylaw No. TC 183 referral 
by indicating that it is not prepared to respond without the more fulsome completion of 
the engagement process. 
CARRIED 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Cannabis Regulations - Bylaw No. 303 - Staff Report - 3rd Reading and Refer to 
Executive Committee 
Chair Rogers briefly summarized the background on the process of Bylaw No. 303. The 
Island Planner advised Trustees there was no new information, just recommendations in 
the analysis in the staff report on the Cannabis Regulations, Bylaw No. 303. 
GB-2021-078 
It was MOVED and SECONDED 
that Gabriola Island Local Trust Committee Bylaw No. 303, cited as “Gabriola Island Land 
Use Bylaw No. 177, 1999, Amendment No. 1, 2019”, be amended as follows:  
a. Part B – GENERAL REGULATIONS, Section B.1 USES, BUILDINGS AND STRUCTURES, 
Subsection B.1.2 Prohibited Uses and Buildings, Article B.1.2.1 Prohibited Uses is 
amended by adding a comma after the word “production”;  
b. Part D - ZONES, Section D.2 RESOURCE ZONES, Subsection D.2.1 Agriculture (AG), 
Article D.2.1.1 Permitted Uses, clause a. Permitted Principal Uses, the Capital “C” is 
replaced with a lower case “c”;  
c. Part D - ZONES, Section D.2 RESOURCE ZONES, Subsection D.2.1 Agriculture (AG), 
Article D.2.1.3 Regulations, clause a. Buildings and Structures Siting Requirements, 
Item iii last bullet, “except for fences” is deleted and replaced with “except fencing”; 
and  
d. Part G – DEFINITIONS, G.1 DEFINITIONS, “horticulture”, is amended by deleting the 
word “exclude” and replacing with “excluding.”  
CARRIED 
GB-2021-079 
It was MOVED and SECONDED 
that Gabriola Island Local Trust Committee Bylaw No. 303, cited as “Gabriola Island Land 
Use Bylaw No. 177, 1999, Amendment No. 1, 2019”, be read a second time, as 
amended.  
CARRIED 
Trustee Colbourne Opposed 
GB-2021-080 
It was MOVED and SECONDED 
that Gabriola Island Local Trust Committee Bylaw No. 303, cited as “Gabriola Island Land 
Use Bylaw No. 177, 1999, Amendment No. 1, 2019”, be read a third time.  
CARRIED 
Trustee Colbourne Opposed 

ADOPTED 
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GB-2021-081 
It was MOVED and SECONDED 
that Gabriola Island Local Trust Committee Bylaw No. 303, cited as “Gabriola Island Land 
Use Bylaw No. 177, 1999, Amendment No. 1, 2019”, be forwarded to the Secretary of 
the Islands Trust for approval by the Executive Committee.  
CARRIED 
Trustee Colbourne Opposed 
9. DELEGATIONS – none  
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Briefing Note dated July 2021 from The Gabriola Green Burial Exploratory Committee 
regarding a Proposed Natural Burial Cemetery 
Trustees discussed the Briefing Note dated July 2021 from The Gabriola Green Burial 
Exploratory Committee regarding a Proposed Natural Burial Cemetery. Points from 
discussion included: 
 It is a good idea, a good option for people and is something to consider; 
 The issue here is land where this can happen; 
 Thanks to those who put this forward; 
 It is a piece not well covered in the existing OCP. It is a key piece of supporting 
indigenous resurgence on this land. Learned a lot from reading this. 
Chair Rogers recessed the meeting at 11:50 am and recalled the meeting to order at 11:59 am. 
11. NEW BUSINESS 
11.1 Gabriola Island Advisory Planning Commission Appointments - Staff Report 
The Gabriola Island Local Trust Committee was requested to consider reappointments 
for the Gabriola Island Advisory Planning Commission, as its terms would expire October 
24, 2021. 
GB-2021-082 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request staff to:  
a. Send letters to members of the Advisory Planning Commission whose terms will 
expire on October 24, 2021, thanking them for their participation and inviting their 
expressions of interest for reappointment for another two-year term; and  
b.  Advertise for public expressions of interest for new members.  
CARRIED 
12. REPORTS 
12.1 Climate Change Action Update 
Trustee Colbourne announced he would be meeting with David Miller, former mayor of 
Toronto, who is leading up an international concern, “Cities Race to Zero”, a climate 

ADOPTED 
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conference about reducing emissions in communities. The Trustee remarked he was 
trying to make clear that remote and island communities have unique challenges around 
emissions and budgets, and what kind of role local government or land use planning 
agencies might have in this. 
The Trustee announced he would be meeting with agencies across Canada and the US, 
talking about forest fire department funding, forest management, forest fire 
suppression, and how it relates to funding. It would be an opportunity to bring things 
learned on the islands about rural and remote communities. It is part of the Climate 
Caucus the Trustee is on, organized by the Columbia Institute.  
12.2 First Nations Relationship Building 
A Trustee recommended that people watch the film “Dust and Bones”.  It is a 45 minute 
educational piece on YouTube. 
12.3 Trust Conservancy Report dated July 13, 2021 
Received. 
12.4 Applications Report dated September 1, 2021 
Received. 
The Island Planner noted the BC Ferry application had been withdrawn. 
12.5 Trustee and Local Expense Report dated June, 2021 
Received. 
12.6 Adopted Policies and Standing Resolutions 
Received. 
12.7 Local Trust Committee Webpage  
No updates were requested. 
12.8 Trust Conservancy Report dated August 24, 2021  
Received. 
13. WORK PROGRAM 
13.1 Top Priorities Report dated September 1, 2021 
Received. 
13.2 Projects List Report dated September 1, 2021 
Received. 
Discussion ensued on the status of projects on the Projects List and on updating the List. 
14. CLOSED MEETING – None  
15. INFORMATION ITEMS 

ADOPTED 
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15.1 Islands Trust Conservancy Newsletter - The Heron - Summer 2021 
Received. 
16. UPCOMING MEETINGS 
16.1 Next Regular Meeting Scheduled for Thursday, October 21, 2020 at 10:30 am in the 
Heron Room at the Haven - 240 Davis Road, Gabriola Island, BC. 
17. ADJOURNMENT 
By general consent the meeting was adjourned at 12:34 pm. 
 
 
 
_________________________ 
Dan Rogers, Chair 
 
Certified Correct: 
 
 
_________________________ 
Diane Corbett, Recorder