Islands Trust Council community information meeting, September 20, 2021

[0:00:00] Trustee Fast: so for anybody watching we're about to begin the executive committee meeting um but we're just

[0:00:05] Trustee Fast: waiting for uh the chair who is voting in the national election today so please stand by

[0:00:10] Voice 3: peter

[0:01:36] Voice 3: just put a note in the chat yeah i've

[0:01:39] Voice 8: uh i've moved him over he ended up in attendees so here

[0:01:42] Voice 8: he comes i

[0:01:43] Trustee Luckham: see there we go i guess it's one of those days good morning good morning i had to rise

[0:01:53] Trustee Luckham: to the important job of voting this morning.

[0:01:57] Trustee Luckham: And I got a little confused, I got to say,

[0:02:00] Trustee Luckham: Trustee Rogers, because that very nice candidate

[0:02:05] Trustee Luckham: that I met at the Biosphere region,

[0:02:07] Trustee Luckham: his name wasn't on my list, so I couldn't pick him.

[0:02:10] Trustee Fast: Peter Luckham.

[0:02:12] Trustee Fast: Chair Luckham, we're recording.

[0:02:14] Trustee Fast: We were waiting for you, but we wanted to let people

[0:02:15] Trustee Fast: know what was going on.

[0:02:17] Trustee Luckham: Yeah. Oh dear.

[0:02:18] Trustee Luckham: Yeah.

[0:02:20] Trustee Luckham: Thanks for that.

[0:02:21] Trustee Luckham: Yeah. Well, good morning. Sorry for being late. I'm just going to have to pull up the

[0:02:30] Trustee Luckham: agenda here. But I'll just, so I think Laura Patrick indicated that she would be tardy.

[0:02:39] Trustee Luckham: So I think we'll just proceed without her. Is that okay? Assuming that's the plan. Okay,

[0:02:48] Trustee Luckham: Okay, great, thank you.

[0:02:49] Trustee Luckham: Thank you for waiting for me.

[0:02:52] Trustee Luckham: So therefore we have an agenda before us

[0:02:56] Trustee Luckham: and pretty short today by the looks of it, hopefully.

[0:03:01] Trustee Luckham: And so are there any additions or deletions to the agenda?

[0:03:04] Trustee Luckham: We do not have any camera portion today either,

[0:03:08] Trustee Luckham: not mistaken.

[0:03:10] Trustee Luckham: So does anybody have anything else to add to the agenda?

[0:03:14] Trustee Fast: Yes, I do Chair Luckom, Sue Ellen here.

[0:03:16] Trustee Fast: here. Thank

[0:03:17] Trustee Luckham: you, Sue Ellen. Go ahead.

[0:03:18] Trustee Fast: I'd just like to add, under new business probably, but

[0:03:22] Trustee Fast: ventilation at in-person meetings.

[0:03:27] Trustee Luckham: Okay, that's a good question. So, and perhaps actually, CAO,

[0:03:35] Trustee Luckham: you're going to be doing, we have a briefing before us on electronic meetings. Yeah. Perhaps

[0:03:41] Trustee Luckham: that's a question suitable for that section. Sure. Does that seem right, Trustee Faust and

[0:03:46] Trustee Luckham: Mayor Mrakas, And CEO hudson for yeah so let's address that there, then so that's terrific good question so is there anything else, any other hands up.

[0:03:57] Voice 4: Mayor Mrakas, Well, you did, Mr Mr chair have a request from a member of the Community to address trust Council during a learning session.

[0:04:06] Voice 4: Mayor Mrakas, And I

[0:04:08] Voice 4: think you were referred you wanted to have that conversation at DC the last time I spoke with you i'm not sure whether that's the case, but it, it came up after this agenda went out, I think.

[0:04:18] Trustee Luckham: Yeah. And so was that the, uh, uh, was that during the, uh, okay. Yeah. Yeah.

[0:04:26] Trustee Luckham: And I did

[0:04:27] Trustee Luckham: respond, uh, to that individual advising, uh, her of the options and preferring a town hall

[0:04:35] Trustee Luckham: opportunity. And I have not heard back from that person. Yes, you have.

[0:04:40] Voice 4: Yes, you have. You had a

[0:04:41] Voice 4: a significant oh you had two submissions okay

[0:04:46] Trustee Luckham: well i'll have to look then that's interesting

[0:04:49] Trustee Luckham: because i didn't see it uh um and that must have happened over the weekend then

[0:04:54] Voice 4: yes okay so that

[0:04:56] Trustee Luckham: it was a busy weekend so maybe i just missed it um so anyway and so was the person content or not

[0:05:03] Trustee Luckham: content to speak during the town hall well

[0:05:07] Voice 4: i just mentioned this for the for your agenda question

[0:05:10] Voice 4: whether you want to discuss it agenda we can certainly speak about it now if you wish but

[0:05:14] Voice 4: um no their interest is in speaking

[0:05:17] Voice 2: at and they have a presentation as well well that's that's

[0:05:27] Trustee Luckham: interesting so i'll be you know to some extent within the scope of the individual within the

[0:05:34] Trustee Luckham: within our policy um uh so let's put it on the agenda we'll talk about it as new business

[0:05:40] Trustee Luckham: okay

[0:05:40] Voice 4: yeah

[0:05:41] Trustee Luckham: thank you sir thank you all right then anything else no so then let's um adopt the agenda

[0:05:50] Trustee Luckham: as amended with a new item uh under new business uh public attendance public ability to speak in a

[0:06:00] Trustee Luckham: session um and that's okay lori so then um i'm gonna move on uh through to rise and report

[0:06:12] Trustee Luckham: and decisions from previous closed meetings, we at our last meeting of September the 8th we

[0:06:21] Trustee Luckham: received minutes of the previous meeting in August and also forwarded the in-camera package to

[0:06:29] Trustee Luckham: Council. So that's the report from the previous in-camera meeting and so let us go back to the

[0:06:38] Trustee Luckham: the agenda. And if you don't mind, Laurie, thank you. I've still got to get my agenda sheet up

[0:06:47] Trustee Luckham: here. And so this brings us to adoption of minutes. And we have two sets of minutes to adopt. We have

[0:06:53] Trustee Luckham: a special meeting for September the 2nd. Are there any changes there? No. Then I will then take it by

[0:07:00] Trustee Luckham: general consent that the minutes of September the 2nd be adopted as presented. We also have

[0:07:05] Trustee Luckham: minutes from september the 8th is there anything there that needs to be changed no okay so then i

[0:07:13] Trustee Luckham: will take it then that the meeting minutes from september the 8th also be adopted by general

[0:07:17] Trustee Luckham: consent as presented and so this now brings us to the next section of the agenda which is our

[0:07:24] Trustee Luckham: round table if i'm not mistaken um still don't have my agenda up lori

[0:07:33] Trustee Luckham: yeah so follow-up action list I think of that as a round table yeah so follow-up action list and

[0:07:40] Trustee Luckham: let us start with the CAO as is our norm for your update and I know this has been a very busy time

[0:07:49] Trustee Luckham: for you getting prepared for council so over to you sir okay now

[0:07:54] Voice 4: thanks Mr. Chair indeed it has

[0:07:58] Voice 4: been busy but we did get this agenda out um we think we're prepared generally for trust council

[0:08:04] Voice 4: um we have had a couple of cancellations we know of a couple trustees who aren't there so we're

[0:08:10] Voice 4: aware of that um and then just so i don't have much um from an anecdotal perspective to fill

[0:08:18] Voice 4: you in on all i would say the only thing i will is the electronic meetings piece is a moving target

[0:08:24] Voice 4: And I think we're generally aiming reasonably well at that moving target.

[0:08:30] Voice 4: You've got sort of a summary piece on this agenda that we can walk through.

[0:08:35] Voice 4: Concurrently, we've got the technology element we're working on.

[0:08:39] Voice 4: And then as vice chairs, we're trying to get you the specifics of each of the meetings that's coming up and who will be in attendance and all those types of matters.

[0:08:47] Voice 4: So that really is a full public-facing moment and a return to some variation on what we did 18 months ago.

[0:09:00] Voice 4: So that's taken up a lot of our time, and I trust and hope that those meetings will go well.

[0:09:09] Voice 4: so open to any questions around that other than that I don't have anything in terms of the fuel

[0:09:17] Voice 4: to to update you on you can by all means ask any questions and that would be about it very good

[0:09:25] Trustee Luckham: any questions for the CAO nope all right then so thank you very much for that succinct report

[0:09:33] Trustee Luckham: CEO Hudson Pillar so let's go around the rest of the table here I'm just going to look at my screen

[0:09:39] Trustee Luckham: and who I see on the screen.

[0:09:41] Trustee Luckham: I do see Director Mobs there

[0:09:45] Trustee Luckham: and ask you to make your report, if you don't mind.

[0:09:48] Trustee Luckham: Out of order, I apologize.

[0:09:51] Voice 1: Good morning, EC, nice to see you all.

[0:09:54] Voice 1: I'll give you a brief update on my items

[0:09:55] Voice 1: on the follow-up action list.

[0:09:57] Voice 1: There has not been significant progress on those items.

[0:10:00] Voice 1: The first one simply relates to funding

[0:10:02] Voice 1: for the chair's attendance

[0:10:03] Voice 1: at the Howe Sound Biosphere Reserve.

[0:10:05] Voice 1: So we'll make sure that that becomes a reality

[0:10:08] Voice 1: when we receive those expenses.

[0:10:09] Voice 1: The next two are policy amendments and the plan is to have those going to December Trust Council.

[0:10:14] Voice 1: Both of them have funding component and so it will line up nicely with the first review of the budget.

[0:10:20] Voice 1: And lastly, item number four, I'm still waiting to hear back from our UBCM rep on the cost for the next council term.

[0:10:27] Voice 1: I haven't made it a significant priority as of course it relates to next term.

[0:10:32] Voice 1: So we've got some time. Happy to take questions on follow up action list.

[0:10:36] Voice 1: list any

[0:10:37] Trustee Luckham: questions for director mobs no okay let's go to uh claire freighter trust area services

[0:10:46] Trustee Luckham: mixing it up here a bit this morning claire good morning good

[0:10:49] Voice 7: morning and uh thank you um i don't

[0:10:52] Voice 7: have many updates with regard to the follow-up action list um i'm looking forward to hearing

[0:10:56] Voice 7: about the house sound event but i can let you know we did get a social media post up but didn't

[0:11:01] Voice 7: manage to do much beyond that um so looking forward to hearing if there's more needed

[0:11:05] Voice 7: um also um we've continued to support denman trustees in particularly on trustee boucher

[0:11:12] Voice 7: in and organizing the dust and bones event um for i think a week from now a weekish from now

[0:11:18] Voice 7: and um of course you've got the coast guard presentation on your agenda today beyond that

[0:11:25] Voice 7: i'm happy to report i guess i can report some other things in my director's report but those

[0:11:29] Voice 7: are your updates from the follow-up action list thank

[0:11:33] Trustee Luckham: you any questions on the follow-up action

[0:11:36] Trustee Luckham: no so go ahead with your report okay

[0:11:39] Voice 7: so i'm happy to report that jillian nickel is starting back

[0:11:41] Voice 7: with us again today and also that we've hired an as and when administrative assistant for

[0:11:46] Voice 7: trust area services particularly to help with the rural islands economic forum delivery just as we

[0:11:53] Voice 7: have some moving some moving pieces going on in trust area services so happy to have some additional

[0:11:57] Voice 7: support i'm also happy to report we've got some major progress happening with working through

[0:12:03] Voice 7: the backlog of comments around the um website um so we've made it through almost all comments that

[0:12:10] Voice 7: have been received um and have a couple um major changes still to make to the site but um the end

[0:12:16] Voice 7: of like the build phase is in sight now which i'm very happy about uh so thank you those are the

[0:12:21] Voice 7: highlights for today okay

[0:12:24] Trustee Luckham: very good um any questions for the director of trust area services

[0:12:29] Trustee Luckham: is no okay so i'm just going to uh acknowledge david mall is not with us uh today and uh and

[0:12:36] Trustee Luckham: that was on a short notice and so just uh whether or not the cao has any remarks uh with regards to

[0:12:43] Trustee Luckham: his um his uh area of the allen's trust i realize you may not have had time to prepare uh thanks

[0:12:50] Voice 4: mr chair well we have prepared a little bit mainly with our eye towards uh trust council

[0:12:54] Voice 4: Robert Kojima is going to ably step in and assist us with any of David's subject areas at Trust Council.

[0:13:02] Voice 4: It just so happens that there is that, you know, the pretty interesting piece on floor area ratios and shoreline protection and that potential model bylaw.

[0:13:13] Voice 4: But other than that, there's not a substantive amount of material coming from the Regional Planning Committee area.

[0:13:20] Voice 4: So I think we're fine for trust counsel.

[0:13:23] Voice 4: And we have some other legal matters

[0:13:27] Voice 4: and depositions and so forth

[0:13:28] Voice 4: that we're going to have people sub in for

[0:13:31] Voice 4: in the next week or so.

[0:13:33] Voice 4: And then we're just, yeah,

[0:13:35] Voice 4: I think we're in a reasonably good position moving forward.

[0:13:39] Voice 4: We are looking at staffing of these meetings,

[0:13:44] Voice 4: of live meetings and how that goes forward.

[0:13:47] Voice 4: So that's a piece that we'll miss David

[0:13:49] Voice 4: it in the short term because he's the architect of that so bear with us um the islands trust is not

[0:13:56] Voice 4: a deep organization it's kind of horizontal so we feel it when one of ours isn't around

[0:14:02] Voice 4: but we'll get there at the end thanks very

[0:14:07] Trustee Luckham: good sir thank you for that and uh thank you to uh

[0:14:10] Trustee Luckham: rpm uh pajima for stepping up and i know that we'll be in good hands he's quite familiar with

[0:14:16] Trustee Luckham: of the four area ratio work.

[0:14:18] Trustee Luckham: So that's terrific, thank you, sir.

[0:14:22] Trustee Luckham: With that, I'm gonna go, I see Carmen Teal on the line.

[0:14:25] Trustee Luckham: Do you have something to report in your area?

[0:14:28] Trustee Luckham: Laurie, could you go

[0:14:31] Voice 8: down a little bit?

[0:14:34] Voice 8: So I have been working on policies

[0:14:36] Voice 8: and they're on the trust council agenda

[0:14:39] Voice 8: for the provision of electronic meetings for trust council.

[0:14:42] Voice 8: I've already done a fair bit of work

[0:14:44] Voice 8: on drafting amendments to the bylaw.

[0:14:46] Voice 8: and of course that will respond to the new electronic meetings regulation we just got

[0:14:52] Voice 8: a couple of weeks ago and it comes into effect on September 29th. The policy 6.5.2 is really in

[0:15:02] Voice 8: Julia's bailiwick and I'm sure she'll be attending to that and just a very quick report my main

[0:15:09] Voice 8: focus will be helping staff respond to that electronic meetings regulation where local

[0:15:15] Voice 8: Local trust committees and other trust bodies want to amend their bylaws to allow for regular electronic meetings and also preparing to assist at trust council.

[0:15:26] Trustee Luckham: So that's it for me.

[0:15:29] Trustee Luckham: Okay, very good.

[0:15:30] Trustee Luckham: Any questions for the director?

[0:15:33] Trustee Luckham: Okay, then.

[0:15:34] Trustee Luckham: So let us move along, unless I've missed somebody.

[0:15:38] Trustee Luckham: I don't believe so.

[0:15:39] Trustee Luckham: I'm going to go to local trust committee chair updates.

[0:15:42] Trustee Luckham: And again, a little bit of a mix up here.

[0:15:45] Trustee Luckham: I'm going to start you off today.

[0:15:47] Trustee Luckham: today, primarily because I forgot, because of my coming in late, to do the Terrace Braille

[0:15:54] Trustee Luckham: acknowledgement and want to do that now before we move into our business. I just want to acknowledge

[0:15:59] Trustee Luckham: that we all across the Trust, where we happen to be today, are in Coast Salish territory.

[0:16:07] Trustee Luckham: It's an incredibly rich, wonderful place to live. Coast Salish have been here for 10,000 years or

[0:16:16] Trustee Luckham: more. Today I'm actually on Thetis Island in L'Aix-en-Penelope territory and I'm actually

[0:16:22] Trustee Luckham: overlooking what is an ancient village site here of the Penelope Nation looking out across the

[0:16:32] Trustee Luckham: water towards where there would have at one time been a Germanus village and of course Burial

[0:16:39] Trustee Luckham: Islet is out there where the ancestors are resting and so it's a real honor and privilege to be

[0:16:45] Trustee Luckham: in this part of the world and amongst this rich history so just want to acknowledge that

[0:16:52] Trustee Luckham: and I'll just say since the last time we met I've went to the

[0:16:59] Trustee Luckham: the Howe Sound, Alkitsam Howe Sound Biosphere Reserve

[0:17:06] Trustee Luckham: initiative announcement of the designation of that area

[0:17:09] Trustee Luckham: as a UNESCO biosphere.

[0:17:13] Trustee Luckham: It was an amazing event of celebration,

[0:17:17] Trustee Luckham: the recognition of the work that has gone on there

[0:17:23] Trustee Luckham: for many, many, many years

[0:17:26] Trustee Luckham: in attempting to restore the habitat there

[0:17:30] Trustee Luckham: from the industrial mining,

[0:17:32] Trustee Luckham: the damage done to the Squamish estuary

[0:17:35] Trustee Luckham: and the water surrounding all of those islands

[0:17:39] Trustee Luckham: within the Islands Trust area.

[0:17:41] Trustee Luckham: And I can certainly report out more individually

[0:17:44] Trustee Luckham: and may create a summary note

[0:17:47] Trustee Luckham: of some kind to circulate to trustees.

[0:17:49] Trustee Luckham: But it was a lot of really great to actually see people,

[0:17:54] Trustee Luckham: people seeing Dan Rogers and Sue Ellen Fast and even past trustee Jan Hagerdorn.

[0:18:00] Trustee Luckham: But those my colleagues here on the line

[0:18:03] Trustee Luckham: today, the first time we've seen each other physically since March 2020.

[0:18:07] Trustee Luckham: And of course, we were all masked and double vaccinated and social distancing as

[0:18:12] Trustee Luckham: best as we could with seventy five people in the room,

[0:18:15] Trustee Luckham: which was half the capacity of the hall.

[0:18:19] Trustee Luckham: but and we had drummers and singers from Squamish nation there and it was a terrific event to

[0:18:27] Trustee Luckham: acknowledge that recognition of a UNESCO biosphere and within the boundaries of the islands trust

[0:18:34] Trustee Luckham: area is fantastic within and without as it goes all the way up to the top of the mountains and

[0:18:39] Trustee Luckham: all the way across to the Sunshine Coast um that's my report so I'm going to move on now and thank

[0:18:46] Trustee Luckham: Thank you for the change of schedule.

[0:18:50] Trustee Luckham: And let's go to Sue Ellen Fast.

[0:18:54] Trustee Fast: Nothing to report except the event that you've just described for the biosphere region.

[0:18:58] Trustee Fast: Thank you.

[0:19:00] Trustee Fast: Okay.

[0:19:00] Trustee Fast: Thank you, Sue.

[0:19:01] Trustee Fast: Dan Rogers.

[0:19:05] Trustee Rogers: A couple things to report.

[0:19:09] Trustee Rogers: Just to follow up on you, Chair Luck, I mean, thank you for making the effort to come out.

[0:19:13] Trustee Rogers: You got a specific shout out.

[0:19:15] Trustee Rogers: But I think you probably, other than some of the people from UNESCO, you had traveled the farthest to get there.

[0:19:24] Trustee Rogers: And just to say that there was a representative from the UNESCO from southern Quebec.

[0:19:34] Trustee Rogers: I think her name is Rebecca Hurwitz, if I got that correctly.

[0:19:41] Trustee Rogers: And, oh, no, no, it was Eleanor, it was Ellie.

[0:19:44] Trustee Rogers: Ellie, they called her Ellie, Ellie Hain, Dr. Eleanor Hain.

[0:19:47] Trustee Rogers: I think she was, anyway, so she had come and is doing an extensive tour of Alcatsum this week.

[0:19:56] Trustee Rogers: I had a chance to chat with her at the end of the event, and she was telling me all of the things that they had set up for her.

[0:20:04] Trustee Rogers: um uh it was a a remarkable event and and uh of course vice chair fast has been involved with this

[0:20:13] Trustee Rogers: as well as i have and i want to also give a specific shout out of course to trustee stamford

[0:20:18] Trustee Rogers: care of the conservancy because she's been intimately involved in the marine reference

[0:20:24] Trustee Rogers: guide and all the works around all the stuff there that that played part of the foundation

[0:20:29] Trustee Rogers: of all of this work that that culminated in this nomination uh there was a message of course

[0:20:35] Trustee Rogers: there was also a video message from the um uh from the secretary general for the canadian

[0:20:41] Trustee Rogers: commission of unesco so it i mean it's a big deal and uh there were a lot of people there some mps

[0:20:47] Trustee Rogers: i i noted the absence of any much provincial government representation which was interesting

[0:20:55] Trustee Rogers: I'm not sure why that was.

[0:20:58] Trustee Rogers: I did want to say one other thing about the event is,

[0:21:02] Trustee Rogers: and Chair Luckum, this may come,

[0:21:04] Trustee Rogers: this would have been notable to you in particular

[0:21:06] Trustee Rogers: because you're not involved on a day-to-day,

[0:21:09] Trustee Rogers: but the recognition of the work of Ruth Simons

[0:21:13] Trustee Rogers: was constant and unanimous from all across the crowd

[0:21:17] Trustee Rogers: that was in the field.

[0:21:20] Trustee Rogers: It was very, very moving.

[0:21:24] Trustee Rogers: And in somewhat of a surprise that I didn't know anything about, I knew about the presentation of the paddle gift tour, but I didn't know the Squamish Nation actually blanketed her at the end of the event in recognition.

[0:21:40] Trustee Rogers: And that is such a remarkable event, given I know that there was some initial resistance to this whole process and the work that has been done by that group and particularly Ruth and creating those relationships has been really quite remarkable and that they got to the stage where they were doing that and they were very keen to be involved.

[0:22:03] Trustee Rogers: anyway it was a very uh fun event a very fun and moving event um and great to see a whole

[0:22:10] Trustee Rogers: bunch of people that i hadn't seen for a long time had some very interesting conversations

[0:22:15] Trustee Rogers: um one other thing i just wanted to say i haven't had any uh meetings i am moving into a series of

[0:22:22] Trustee Rogers: meetings however um starting next monday on maine and then a couple of meetings on

[0:22:29] Trustee Rogers: Galliano that we have to figure out the logistics of those, particularly a community information

[0:22:38] Trustee Rogers: meeting on the Saturday the 2nd. Not quite sure what we're going to do with that. I have to talk

[0:22:44] Trustee Rogers: to RPM Kojima when we're done this meeting. The other thing is thanks to the work of Director

[0:22:50] Trustee Rogers: Director Frater, part of the work or the suggestion, I've been invited to the Southern

[0:23:00] Trustee Rogers: Gulf Islands Forum on Friday, and I know you have as well, Chair Luckham, from nine to one.

[0:23:06] Trustee Rogers: I'm not quite sure what the agenda of that is. And of course, that happens to be the same day

[0:23:12] Trustee Rogers: that the Conservancy representatives and perhaps in First Nation are coming to Keats related to

[0:23:18] Trustee Rogers: the sandy beach nature reserve um so i have to choose which one to go to um and i think uh i'm

[0:23:26] Trustee Rogers: going to try and split my time between the two because i i had been hoping to get my keep on my

[0:23:31] Trustee Rogers: hand in the southern gulf islands one because it's an important forum that's just getting started

[0:23:36] Trustee Rogers: and but the sandy beach nature reserve uh that's also an extremely important part for our local

[0:23:44] Trustee Rogers: local trust area and the conservancy.

[0:23:45] Trustee Rogers: So that's what's happening this week for me besides,

[0:23:49] Trustee Rogers: oh, trust council, yes.

[0:23:52] Trustee Rogers: So that's my report.

[0:23:56] Trustee Rogers: I have a couple of things to say about trust council

[0:23:58] Trustee Rogers: when we get to that on the agenda.

[0:24:00] Trustee Rogers: Thanks.

[0:24:02] Trustee Luckham: All right, thank you very much, Dan.

[0:24:04] Trustee Luckham: Yeah, and thank you for reminding me,

[0:24:06] Trustee Luckham: Kate Louise Stanford was also at the Biosphere Reserve.

[0:24:09] Trustee Luckham: Apologies, Kate, that I didn't acknowledge that.

[0:24:13] Trustee Luckham: And indeed it was an amazing celebration

[0:24:15] Trustee Luckham: of the work of Ruth Simons and you may not know but it was only five years that was the time

[0:24:22] Trustee Luckham: when the idea originally was seeded to achieving the nomination and there are many of the other

[0:24:35] Trustee Luckham: biospheres throughout Canada and the world take as many as much as 15 years a dozen to 15 years

[0:24:40] Trustee Luckham: and that was this as a result of the success here was as a result of the significant groundwork

[0:24:46] Trustee Luckham: in the previous three to five years through Ruth Simon's work again with the House Sound Forum

[0:24:53] Trustee Luckham: and other initiatives in building relationships in community so you know it's actually a lot to

[0:25:00] Trustee Luckham: learn from the success of their process and also a lot to learn I will say in celebrating the

[0:25:07] Trustee Luckham: the success and it's something we don't often do

[0:25:10] Trustee Luckham: at the Atlas Trust to celebrate our successes.

[0:25:12] Trustee Luckham: And we've certainly had a number this year

[0:25:14] Trustee Luckham: and we should consider that.

[0:25:17] Trustee Luckham: So I'm going to move along with our agenda.

[0:25:22] Trustee Rogers: Vice Chair Fast had her hand up there for a second.

[0:25:25] Trustee Rogers: Oh,

[0:25:25] Trustee Luckham: go ahead, Vice Chair Fast.

[0:25:26] Trustee Fast: Just a couple of things that I forgot to mention.

[0:25:30] Trustee Fast: One is that we did on Bowen Island,

[0:25:33] Trustee Fast: we did have a a pre-launch gathering of the biosphere region group so the um uh ruth simons

[0:25:43] Trustee Fast: and uh uh and dr eleanor uh from the from unesco came uh to bowen in the pouring rain and uh and

[0:25:53] Trustee Fast: we had a quick get together so that she could get some of the um stories of the efforts that have

[0:25:59] Trustee Fast: have gone back like 50 years. Anyway, that was brought out as well. The I just wanted to mention

[0:26:04] Trustee Fast: the event at Glen Eagles was invitation only. There were significant people that were left out

[0:26:11] Trustee Fast: of the invitation list just because there were so many people involved in so few spaces. And so too

[0:26:18] Trustee Fast: many people to name. And, and I just for the record, I was at Union of BC municipalities all

[0:26:24] Trustee Fast: last week it was a great um bunch of sessions and i am aware that um uh provincial um folks did know

[0:26:31] Trustee Fast: about the biosphere region because i'm uh our minister mentioned it anyway thank you very much

[0:26:38] Trustee Fast: um

[0:26:40] Trustee Luckham: thank you very much uh vice chair fast for the reminder the ubcm happened last week that's why

[0:26:46] Trustee Luckham: the week burned by so quickly and why i must be so exhausted uh over the weekend there that's uh

[0:26:53] Trustee Luckham: that was an eventful three days there.

[0:26:57] Trustee Luckham: So thank you for that.

[0:26:58] Trustee Luckham: Let's move along, if that's all right.

[0:27:00] Trustee Luckham: Let's go just briefly,

[0:27:02] Trustee Luckham: Island Trust Conservancy liaison update.

[0:27:04] Trustee Luckham: Do you have anything new for us?

[0:27:06] Trustee Rogers: Mr. Chair, I don't know if you can see,

[0:27:09] Trustee Rogers: but Vice Chair Patrick has joined us.

[0:27:11] Trustee Luckham: Oh, perfect, thank you.

[0:27:15] Trustee Luckham: So let us then go to Vice Chair Patrick.

[0:27:18] Trustee Luckham: Good morning, I'm glad you could make it

[0:27:20] Trustee Luckham: and appreciate that you've had a busy morning with other meetings so why don't you start us

[0:27:27] Trustee Luckham: off now with your reports and your trust area again

[0:27:32] Trustee Patrick: I have had no meetings but I do have

[0:27:36] Trustee Patrick: South Pender coming up this week and then I also have Thetis coming up next week so

[0:27:44] Trustee Patrick: South Pender will be in person on Friday and Thetis will be a virtual meeting next week

[0:27:50] Trustee Patrick: um still having north pender we're having challenges we're just scheduling meetings

[0:27:56] Trustee Patrick: in october it's uh just busy people busy times combinations of the virtual and on so hopefully

[0:28:04] Trustee Patrick: we can get some meetings scheduled and uh organized so that we can we're just trying

[0:28:09] Trustee Patrick: to find one more meeting date that's been elusive uh for october um no i just uh just had a brief

[0:28:17] Trustee Patrick: brief meeting with uh minister robinson on just just a high level conversation on uh on the impact

[0:28:24] Trustee Patrick: of uh housing um and housing availability and it was just a it was a good initial conversation so

[0:28:31] Trustee Patrick: i was very grateful for her input and i too did the ubcm last week i found it uh uh there were

[0:28:41] Trustee Patrick: there were there were definitely some workshops that were very uh beneficial um and uh look forward

[0:28:47] Trustee Patrick: to talking to the others um on those workshops very

[0:28:53] Trustee Luckham: good thank you um yeah in the past we uh

[0:28:57] Trustee Luckham: collaborated together to report to trust council so we should give some consideration to that either

[0:29:04] Trustee Luckham: during individual reports or um in the past we used to get staff support and assistance for that

[0:29:11] Trustee Luckham: but it's time consuming for staff to be involved in and so we can discuss that offline to some

[0:29:19] Trustee Luckham: some extent um so thank you everyone so back to that stress conservancy with any update

[0:29:25] Trustee Luckham: no i

[0:29:30] Trustee Fast: gave a brief update at our wednesday not very long ago and uh we've got materials in

[0:29:36] Trustee Fast: our uh trust council agenda so i thought i'd just leave it there nothing new except the

[0:29:42] Trustee Fast: biosphere region which will be a wonderful um partnership and collaborative uh opportunity

[0:29:48] Trustee Fast: for sustainability and how sound and I'm sure the analyst trust conservancy will

[0:29:53] Trustee Fast: be involved in that great

[0:29:55] Trustee Luckham: thank you so let us then go to trust area service

[0:30:00] Trustee Luckham: section 7.4 we have the presentation from the Canadian Coast Guard planning for integrated

[0:30:05] Trustee Luckham: environmental response here today and perhaps I'll just turn to Claire Frater to

[0:30:12] Trustee Luckham: if you have any remarks on this otherwise we will receive it for information and this is what we'll

[0:30:20] Trustee Luckham: see at council go ahead Claire microphone

[0:30:26] Voice 3: sorry

[0:30:28] Voice 7: everyone yes looking forward to this presentation

[0:30:30] Voice 7: I have no particular remarks I recommend that you receive it for information

[0:30:35] Trustee Luckham: Okay, should we forward it to Council so that they've had a look at it prior to the meeting

[0:30:42] Trustee Luckham: and that might prepare them with some questions?

[0:30:46] Voice 7: Yes, I think that would be appropriate, but I'll leave that to Lori and the CAO for how

[0:30:50] Voice 7: they wish to manage the lead agenda items.

[0:30:53] Voice 7: Yeah.

[0:30:53] Trustee Luckham: Okay.

[0:30:56] Trustee Luckham: So, Vice Chairs, do you have any questions or remarks or comments?

[0:31:02] Trustee Rogers: No.

[0:31:02] Trustee Rogers: No, Mr. Chair, just I think it should go to the trustees.

[0:31:08] Trustee Rogers: So it's always good to have the presentations in advance,

[0:31:12] Trustee Rogers: even a day in advance,

[0:31:13] Trustee Rogers: or they can at least follow along on their own computer.

[0:31:17] Trustee Rogers: I know I like to do that.

[0:31:18] Trustee Rogers: So I would recommend that if you need a motion,

[0:31:21] Trustee Rogers: I'm happy to make it.

[0:31:22] Trustee Rogers: And I know I offered it to introduce,

[0:31:25] Trustee Rogers: but I assume you are going to introduce these folks.

[0:31:29] Trustee Rogers: Claire, is that correct?

[0:31:30] Trustee Rogers: Or how do you want to do it?

[0:31:31] Voice 7: that's what i had listed on the um the session outline but happy to have anyone else step any

[0:31:37] Voice 7: wishes too i

[0:31:39] Trustee Rogers: may have some comments after they're done okay okay all

[0:31:44] Trustee Luckham: right uh ceo do you want a

[0:31:46] Trustee Luckham: motion to advance this to council yes okay please going to get

[0:31:50] Voice 2: a motion i'll move that

[0:31:52] Trustee Luckham: do you have something first oh

[0:31:56] Trustee Patrick: just i know i was speaking with some of the trustees were confused

[0:32:00] Trustee Patrick: confused by this presentation I explained that you know they'll learn more when the when the

[0:32:05] Trustee Patrick: Coast Guard is here so I think when you do the introduction I think it is key to make sure it's

[0:32:09] Trustee Patrick: clear that you know they're here to say what's going on that the trustees will learn something

[0:32:14] Trustee Patrick: and have interest could

[0:32:16] Voice 7: I just ask for clarification what was the nature of the

[0:32:20] Voice 7: confusion was

[0:32:20] Trustee Patrick: it about why we

[0:32:21] Voice 7: were presenting well

[0:32:22] Trustee Patrick: yeah they didn't think it was relevant uh

[0:32:27] Trustee Patrick: to their local trust committee.

[0:32:29] Trustee Patrick: And I explained that these plans were being developed

[0:32:32] Trustee Patrick: and that, you know, they may have concerns or issues

[0:32:36] Trustee Patrick: and how they're, you know, how they're contacted,

[0:32:38] Trustee Patrick: how they're talked to,

[0:32:40] Trustee Patrick: opportunities to find out what's happening.

[0:32:42] Trustee Luckham: Okay, thank you.

[0:32:44] Trustee Luckham: Well, this is one of those.

[0:32:45] Trustee Luckham: So that's a good thing, I suppose.

[0:32:47] Trustee Luckham: And Dan, maybe you've been more intimately involved.

[0:32:51] Trustee Luckham: And so perhaps it would be ideal

[0:32:53] Trustee Luckham: to have some remarks with Claire.

[0:32:56] Trustee Rogers: Sure.

[0:32:57] Trustee Rogers: You

[0:32:58] Trustee Luckham: and her need to speak together to be sure

[0:33:00] Trustee Luckham: about how this is going to go.

[0:33:03] Trustee Rogers: It's a bit surprising given I've reported out

[0:33:05] Trustee Rogers: about three times to trust council about my involvement

[0:33:10] Trustee Rogers: and how I can only imagine what might occur

[0:33:17] Trustee Rogers: if there was a spill in a particular region

[0:33:19] Trustee Rogers: and there was no knowledge of what the response

[0:33:23] Trustee Rogers: might look like and how to go ahead and um and that that and so that's anyway and and frankly i

[0:33:32] Trustee Rogers: would i would agree with that there's there would be a lot of a furor if there was a spill on near

[0:33:38] Trustee Rogers: main island and the local trustees weren't somehow contacted to let them know that what was being

[0:33:44] Trustee Rogers: happening anyway anyway okay i'm happy to to do that um i'm i'm a little i'm a little surprised

[0:33:54] Trustee Rogers: Mr. Chair?

[0:33:56] Trustee Luckham: Yes, sir. Go ahead.

[0:33:58] Voice 4: You know, this is a longstanding piece

[0:34:00] Voice 4: that's been a work of the Islands Trust

[0:34:03] Voice 4: and it really speaks to our advocacy

[0:34:08] Voice 4: around issues that are important to us.

[0:34:10] Voice 4: I wouldn't put too many resources

[0:34:12] Voice 4: towards re-clarifying the matter.

[0:34:17] Voice 4: I'm sure that the presentation itself

[0:34:20] Voice 4: will be interesting to trustees

[0:34:22] Voice 4: and they can pick it up as they see fit.

[0:34:25] Voice 2: I

[0:34:25] Voice 4: don't know how much time Clare's got to recalibrate

[0:34:28] Voice 4: a long standing work item.

[0:34:31] Voice 4: And we're glad we got the Coast Guard here

[0:34:35] Voice 4: to keep trustees informed, thanks.

[0:34:37] Trustee Luckham: Yeah, let's not recalibrate, thank you.

[0:34:41] Trustee Patrick: I just want to concur.

[0:34:43] Trustee Patrick: I was not saying recalibrate,

[0:34:44] Trustee Patrick: I just said in the introduction,

[0:34:45] Trustee Patrick: this was just an opportunity to be clear.

[0:34:47] Trustee Patrick: That's all I was just sharing.

[0:34:49] Trustee Luckham: Can I get a motion?

[0:34:51] Trustee Rogers: I'll move that the presentation from the Canadian Coast Guard Planning for Integrated

[0:34:56] Trustee Rogers: Environmental Response be forwarded to trustees.

[0:35:02] Trustee Luckham: Move to add a seconder.

[0:35:05] Trustee Luckham: Trustee Patrick, thank you.

[0:35:07] Trustee Luckham: And I'll call for the vote.

[0:35:08] Trustee Luckham: All those in favour?

[0:35:11] Trustee Luckham: None opposed.

[0:35:12] Trustee Luckham: That carries.

[0:35:12] Trustee Luckham: All right.

[0:35:13] Trustee Luckham: Thank you very much, everybody.

[0:35:14] Trustee Luckham: Yeah.

[0:35:15] Trustee Luckham: And once trustees see the package, actually, I'm sure that they will understand.

[0:35:19] Trustee Luckham: So maybe it doesn't need anything further.

[0:35:23] Trustee Luckham: Let us move along through the agenda number sections

[0:35:26] Trustee Luckham: with nothing presented today,

[0:35:28] Trustee Luckham: but at 8.2, 8.2.1.1,

[0:35:32] Trustee Luckham: we have in-person local trust committee meeting update.

[0:35:35] Trustee Luckham: A brief thing.

[0:35:36] Trustee Rogers: Mr. Chair, before I, oh, nevermind.

[0:35:40] Trustee Rogers: I can work with Claire offline.

[0:35:42] Trustee Rogers: I just, before we left the trust council meeting preparation,

[0:35:46] Trustee Rogers: operation um you'll note you'll recall we have a section uh i think it's a 2 30 on wednesday

[0:35:51] Trustee Rogers: set aside for the house on biosphere region um i just i i will work with ruth but she did

[0:35:58] Trustee Rogers: indicate she may be able to make it in person not quite sure what that's going to look like

[0:36:03] Trustee Rogers: just yet but hopefully we'll have uh 10 minutes of presentation on that and hopefully it'll be

[0:36:09] Trustee Rogers: in person i i know you did an interview and i'm not sure if they've put together a video yet from

[0:36:15] Trustee Rogers: from Saturday night, but I'll try and work out

[0:36:19] Trustee Rogers: what that might look like, perhaps with Claire,

[0:36:23] Trustee Rogers: to try and get something meaningful

[0:36:26] Trustee Rogers: in that 10 minute period.

[0:36:28] Trustee Rogers: That's not just us talking about it,

[0:36:32] Trustee Rogers: hopefully someone from the biosphere.

[0:36:35] Trustee Luckham: Yeah, so it seems like a short time

[0:36:37] Trustee Luckham: to get something prepared,

[0:36:39] Trustee Luckham: but we'll accommodate as possible.

[0:36:46] Trustee Luckham: Thank you. Thank you, Dan.

[0:36:47] Trustee Luckham: So 8.2.1.1, in-person local justice committee meetings.

[0:36:51] Trustee Luckham: Mayor Hockenpiller, you want to carry this one?

[0:36:53] Voice 4: Yeah, so in a page or a page and a bit,

[0:36:57] Voice 4: you have the updated situation of where we are.

[0:37:01] Voice 4: I'm just going to quickly walk through that.

[0:37:02] Voice 4: The first is, and we'll be communicating,

[0:37:06] Voice 4: I'll be communicating during my CAO comments

[0:37:08] Voice 4: that essentially this material in a brief manner to trustees.

[0:37:12] Voice 4: The legislative changes, you know,

[0:37:14] Voice 4: our regulation was just recently amended.

[0:37:17] Voice 4: I'm excited about that.

[0:37:19] Voice 4: September 29th is the first time

[0:37:21] Voice 4: that we'll be able to be in force.

[0:37:24] Voice 4: I just want to emphasize that

[0:37:27] Voice 4: while it seems awesome

[0:37:28] Voice 4: to be able to have electronic meetings,

[0:37:32] Voice 4: the sole difference

[0:37:33] Voice 4: between the previous regime

[0:37:36] Voice 4: and this one

[0:37:38] Voice 4: is that the elected officials

[0:37:41] Voice 4: can join by electronic means.

[0:37:46] Voice 4: That is it.

[0:37:48] Voice 4: That is the core difference

[0:37:50] Voice 4: by this change in regulation or by far the most significant one and if you work that through which

[0:37:58] Voice 4: vice chairs will be doing the most convenient version of someone who could attend electronically

[0:38:05] Voice 4: would be a vice chair right but also from a public process public engagement perspective

[0:38:13] Voice 4: might be not desired on a significant basis and because we found new technology we're going back

[0:38:22] Voice 4: and trying to avoid an FTE,

[0:38:24] Voice 4: we've gone to the vice chair carrying the equipment model

[0:38:29] Voice 4: to allow the technology stream.

[0:38:31] Voice 4: So it remains an interesting piece.

[0:38:38] Voice 4: We're working through the staffing component

[0:38:41] Voice 4: and figuring out who is doing what.

[0:38:43] Voice 4: Of course, there's two key considerations.

[0:38:46] Voice 4: The provincial implementation of the vaccine,

[0:38:49] Voice 4: the presentation of vaccine passports

[0:38:50] Voice 4: for certain public interactions,

[0:38:53] Voice 4: interactions um civil public interactions restaurants all those kinds of things

[0:38:57] Voice 4: including community halls and recreation centers um but that um that requirement is waived for

[0:39:07] Voice 4: local government business and where we have a confluence of those two interests is because we

[0:39:12] Voice 4: are in those public spaces like rec halls and and things like that as opposed to having a municipal

[0:39:18] Voice 4: We have had good conversations, Carmen's had those conversations with ministry officials.

[0:39:25] Voice 4: We do not need to check for vaccine passports.

[0:39:29] Voice 4: It's not the place, it's the function that's underway.

[0:39:34] Voice 4: So we can, we have no requirement to do that.

[0:39:40] Voice 4: So we will not be checking vaccine passports no matter where the location is.

[0:39:45] Voice 4: is the second question is the masking protocols and the and the limits on the number of people

[0:39:49] Voice 4: in this report indicates that there is a bit of clarity there masks are required social distancing

[0:39:56] Voice 4: is not and there's a limit of 50 people um in attendance at any given um meeting as part of

[0:40:05] Voice 4: our protocols or 50 of the seating capacity we are working through how we will actually do this

[0:40:12] Voice 4: with the staff involved and the trustees and the and so forth at any given meeting

[0:40:16] Voice 4: the specifics of each of your meetings i know you're going to be working through with your rpms

[0:40:22] Voice 4: and that is how we're going to have to proceed as we move forward that's your quick update respond

[0:40:32] Voice 4: to any questions and thank you for working this through i know trustee fast has a question around

[0:40:36] Voice 4: one element indeed

[0:40:44] Trustee Luckham: let's go to trustee fast she had that question earlier over to you thank you

[0:40:48] Trustee Fast: Yeah, it's not a question, actually. It's just something I wanted to suggest. I'm interested in how this is playing out. We've now, I've got an email from Heather Cowher, Regional Planning Manager Cowher, describing what's going to be happening on October 14th.

[0:41:08] Trustee Fast: And so that's helpful because it lays it out very clearly what we can and can't do and what the requirements are really for keeping people safe.

[0:41:19] Trustee Fast: and um the idea of a small room with many people in it um makes me think that i might be uh i'll

[0:41:30] Trustee Fast: be investigating an air monitor because you can get these little mobile air monitors that let you

[0:41:37] Trustee Fast: measure uh carbon dioxide and if it gets up above a certain amount maybe it's time for a break or

[0:41:42] Trustee Fast: to open some windows or things like that so it's just a um something that teachers are using and

[0:41:48] Trustee Fast: and others who have to work in small places with people without social distancing.

[0:41:55] Trustee Fast: So I'll be looking into this.

[0:41:56] Trustee Fast: And if people are interested, I will pass my research along.

[0:42:05] Trustee Fast: I wondered, one thing I would like to clarify is

[0:42:08] Trustee Fast: the way Regional Planning Manager Cowher puts it is

[0:42:13] Trustee Fast: we are not allowed to ask for vaccination status.

[0:42:17] Trustee Fast: status and maximum 40 people in the room to be monitored and managed by staff and so that's

[0:42:25] Trustee Fast: that's all. I

[0:42:27] Voice 4: think that number is incorrect.

[0:42:29] Trustee Fast: Yeah I wondered about that. It's 50.

[0:42:31] Trustee Fast: Yeah thank you and

[0:42:32] Trustee Fast: and when you say 50 people or 50 percent of capacity.

[0:42:36] Voice 4: Right so if you put seats out it's rare

[0:42:40] Voice 4: that you're going to have 50 people because you'd have to have capacity for a hundred. Yeah. In any

[0:42:46] Voice 4: given space yeah

[0:42:48] Trustee Fast: very good thank you that

[0:42:51] Trustee Fast: clarifies that and i'll just be uh looking into this uh

[0:42:54] Trustee Fast: wireless air monitor um i just envisioned having it right there and glancing at it once in a while

[0:43:00] Trustee Fast: like i would glance at a clock keep it

[0:43:03] Voice 4: keep in mind um executive committee there's there's no

[0:43:06] Voice 4: one on the province trying to do this like the islands trust is trying to to do this with 13

[0:43:13] Voice 4: 14 different variants on how a given space will be and how to maintain technology.

[0:43:20] Voice 4: There will be mistakes made, but we will see our way through a couple of months into it.

[0:43:29] Voice 4: Thank you.

[0:43:30] Trustee Luckham: Thank you.

[0:43:31] Trustee Luckham: Dan Rogers?

[0:43:34] Trustee Rogers: A couple of things.

[0:43:37] Trustee Rogers: First, Vice Chair Fast, if you could, that's our meeting on October the 14th.

[0:43:43] Trustee Rogers: if you could forward that to me i really appreciate seeing what what heather what the

[0:43:46] Trustee Rogers: rpm cower has to say you

[0:43:48] Trustee Fast: received this dan this is you said thanks heather dan oh send it again

[0:43:54] Trustee Fast: oh

[0:43:55] Trustee Rogers: oh so this was some this was a while ago was it yeah okay

[0:43:58] Trustee Rogers: sorry um the second thing i wanted

[0:44:00] Trustee Rogers: to say is uh that meeting will actually raise this issue because it's at least as i understand

[0:44:07] Trustee Rogers: intended to be in a community center whether the community center requires the

[0:44:12] Trustee Rogers: vaccine passports whether we do or not my guess is they will require them at the front desk

[0:44:18] Trustee Rogers: that facility it's not a standalone hall it's a community center with a bunch of rooms in it and

[0:44:24] Trustee Rogers: other facilities and so that may raise that issue so

[0:44:28] Voice 4: i could follow up with you sir and say we have

[0:44:32] Voice 4: asked that question and those facilities are to allow people to be not present their passport

[0:44:39] Voice 4: transport and allow them to go through to that meeting space whereas if you're two doors down

[0:44:44] Voice 4: going in to do yoga you are required to provide your wow so it's the it's the use it's much like

[0:44:52] Voice 4: land use planning it's the use not the user or is it the user not the use wow so uh so it's going

[0:44:58] Voice 4: to be confusing at a certain level and then it's a question of do we stand on so in dealing with

[0:45:04] Voice 4: that particular instance the facility might ask people for that we will we do not have enough

[0:45:12] Voice 4: staff to have them then out there solely undertaking that function yeah no that's

[0:45:20] Trustee Rogers: going to be that's good i can see that facility being a challenge i mean others i'm not so

[0:45:24] Trustee Rogers: concerned about but anyway and i see so i have one more question on this issue maybe vice chair

[0:45:31] Trustee Rogers: Faskin's way in.

[0:45:33] Trustee Fast: Sure I was just also thinking about this particular facility and imagining how

[0:45:37] Trustee Fast: it would work with the sometimes we're in fairly small rooms I imagine you've booked a bigger one

[0:45:44] Trustee Fast: but depending on what staff have been able to book I don't think the windows open and sometimes

[0:45:51] Trustee Fast: there are roomfuls of moms with new babies and things like this anyway I'm just thinking about

[0:45:59] Trustee Fast: how can we best uh is there anything we can do to keep everybody even safer and um so this is why

[0:46:05] Trustee Fast: i'm going to be looking into these air quality monitors and uh i'll let you know what i find out

[0:46:11] Trustee Rogers: and my last question mr chair if i might is for the cao is do we know when the um do we have do

[0:46:18] Trustee Rogers: we have a time frame for when the the equipment i know we have one unit but the other units are

[0:46:24] Trustee Rogers: are going to be available?

[0:46:26] Voice 4: Great question and I don't know.

[0:46:29] Voice 2: Okay.

[0:46:30] Voice 4: It's on an ASAP basis.

[0:46:33] Voice 4: Thank you.

[0:46:34] Voice 4: Our first couple of meetings

[0:46:35] Voice 4: might indeed be simply live meetings.

[0:46:37] Voice 2: Thank you.

[0:46:38] Voice 4: Okay.

[0:46:41] Trustee Luckham: Okay, Trustee Patrick, did you have anything?

[0:46:44] Trustee Luckham: Okay, great.

[0:46:45] Trustee Luckham: Just want to thank the question

[0:46:48] Trustee Luckham: and thank you Russ for having the answer ready

[0:46:50] Trustee Luckham: on the multi-use facilities

[0:46:53] Trustee Luckham: because indeed a number of them are so.

[0:46:57] Trustee Luckham: I can't help but reflect on that the 50% of the maximum number, and I'm presuming that 40 must be because maybe the Hornby Hall or whichever one it is, has a capacity of 80.

[0:47:08] Trustee Luckham: But, you know, who is it that determines the capacity of a hall because often the fire marshal has an indication and there's often two indicators, one is a seating capacity, and one is a standing capacity, and just wonder how that will be sorted out.

[0:47:27] Trustee Luckham: And then on the air quality issue, thank you for raising it, but obviously the use and suitability

[0:47:38] Trustee Luckham: of a building for a particular use in air quality is not our concern. Certainly it is of a health

[0:47:46] Trustee Luckham: concern. Having used air quality monitors myself on my dive trailer boat, you have tools in the

[0:47:53] Trustee Luckham: the fire department for that the two they're actually quite expensive and the sensors have to

[0:47:58] Trustee Luckham: be replaced not annually but biannually because they fail and they have to be tested on a regular

[0:48:04] Trustee Luckham: basis in order to ensure that the readings you're getting are actually accurate so it's a that's a

[0:48:09] Trustee Luckham: big thing to a door to open up that might seem simple but it's not quite so simple this is why

[0:48:18] Trustee Fast: I was going to spread the info and invite a discussion off out of a meeting yeah thank you

[0:48:24] Trustee Luckham: you'll find out and then the other thing that I have and I'm sure that you've thought of this

[0:48:29] Trustee Luckham: CEO Hudson Pillar is you initially said that the only thing that's changed is that

[0:48:34] Trustee Luckham: the trustees can attend all trust one or more trustees can attend electronically

[0:48:38] Trustee Luckham: there may be some benefit in advice in the chairs being able to attend electronically

[0:48:45] Trustee Luckham: But of course, if the chairs are responsible to transport the gear, that obviously is a problem.

[0:48:52] Trustee Luckham: I'm glad you realize that. Anyway, we'll see how this all unfolds.

[0:48:56] Trustee Luckham: I'm looking forward to it. And there will be a lot to learn.

[0:48:59] Voice 4: Yes. Thank you for that point, Chair Luckham.

[0:49:03] Voice 4: Indeed, our previous iteration did not have the vice chairs doing this and was the purchase of technology for each island.

[0:49:12] Voice 4: and the provision of um an end of fte to manage that complexity um at this point trust council

[0:49:21] Voice 4: wanted um a lot more of info and and so forth on a on a topic we couldn't really provide all

[0:49:29] Voice 4: the information yet so that's where why we sit where we sit we believe the technology we have

[0:49:35] Voice 4: purchased if we move to that more robust version of a full interactive zoom

[0:49:39] Voice 4: it will be as good as anything else um in order to provide that and we can revisit these the very

[0:49:46] Voice 4: questions you're asking of um who's delivering the equipment it's it's not easy to figure this

[0:49:53] Voice 4: out thank you okay

[0:49:57] Trustee Luckham: thank you ross so we shall see how it unfolds i'm sure we'll have more

[0:50:01] Trustee Luckham: conversations um so if there's no further questions or comments we will uh now this will

[0:50:10] Trustee Luckham: will apologize i'm not i don't have the document in front of me are we circulating this to uh

[0:50:17] Trustee Luckham: trustees at some point here or now no no

[0:50:23] Voice 2: sir i will speak to this during my

[0:50:25] Voice 4: cao update and then

[0:50:27] Voice 4: i can follow up afterwards i just didn't want to drop something items onto uh the agenda it's it's

[0:50:35] Voice 4: big enough okay

[0:50:37] Voice 3: thank you very much appreciate that

[0:50:38] Trustee Luckham: um so then this will then uh we'll move

[0:50:42] Trustee Luckham: along and this brings us to new business and we have one piece on here local report on local

[0:50:47] Trustee Luckham: advocacy we also have a new business item regarding attendance um by a public member in a in a

[0:50:54] Trustee Luckham: information session um so i'll just uh briefly ask uh ltc chairs report on local advocacy is

[0:51:01] Trustee Luckham: anything you need to report out on on local advocacy vice chairs if you raise your hand i'll

[0:51:06] Trustee Luckham: acknowledge um some reason i get pushed off did i see your hand up at all sir ellen fastener off

[0:51:15] Trustee Luckham: my screen no okay so then no new advocacy to report on that's good um um i'm not sure how

[0:51:24] Trustee Luckham: to introduce this topic because unfortunately i haven't read the response from the individual but

[0:51:29] Trustee Luckham: but you have my inclination here on this request

[0:51:33] Trustee Luckham: is to provide council the opportunity to permit this,

[0:51:38] Trustee Luckham: despite that the presentation within a session

[0:51:41] Trustee Luckham: is different than an inquiry and maybe look to the CAO

[0:51:46] Trustee Luckham: and perhaps Carmen, you know, Hudson Pillar may advise us

[0:51:51] Trustee Luckham: on our policy and legislative process.

[0:51:55] Voice 4: Thank you, Mr. Chair.

[0:51:56] Voice 4: Of course, the Pulse of the Islands Trust

[0:51:58] Voice 4: does not really contemplate delegations coming in on an issue-by-issue basis throughout the agenda

[0:52:06] Voice 4: to speak. And the biggest challenge there is, of course, equity and fairness. If indeed there is

[0:52:13] Voice 4: a, not a public hearing, but an opportunity for the public to weigh in before the trustees do

[0:52:20] Voice 4: a workshop, then that would need to have been published and extended to everyone

[0:52:23] Voice 4: involved. And here we have, I don't know the particular perspective, having read the material,

[0:52:31] Voice 4: I understand it better, an application to materially affect the outcome of the work

[0:52:37] Voice 4: that others may not have. I guess the language says that in 6.3, it recurs to an inquiry that,

[0:52:47] Voice 4: you know, if they could make an inquiry or a question to trust counsel around something,

[0:52:52] Voice 4: thing which tends to be more of a procedural question as opposed to a content delivery

[0:52:58] Voice 4: element we do have town hall and delegations which tend to be the place for the public to

[0:53:04] Voice 4: speak to trust council and describe their views if we do start doing this we're going to have to

[0:53:12] Voice 4: re-contemplate how we conduct trust council business and either we start to begin to provide

[0:53:19] Voice 4: at the start of every item an opportunity for the public to weigh in or daily delegations perhaps

[0:53:32] Voice 4: before each matter but right now you've got this in front of you and I think that it has

[0:53:40] Voice 4: the request is to have a presentation as well as in that five minutes so I don't know if there's

[0:53:45] Voice 4: materials those materials haven't been vetted in in a within the three-week time frame that we

[0:53:50] Voice 4: normally would have when someone's coming to be be a delegation the point has been made that and

[0:53:58] Voice 4: this is for you um chair luckham in particular well the agenda wasn't out so i didn't know i

[0:54:04] Voice 4: needed to be a delegation meaning if forestry is your issue and you haven't read you haven't

[0:54:10] Voice 4: had an opportunity to review the agenda which comes out 10 days ahead of time how would i know

[0:54:15] Voice 4: i need to make one and the answer traditionally has been that's what town hall town hall provides

[0:54:21] Voice 4: the avenue by which people see things on the agenda and want to um make their views known

[0:54:28] Voice 4: to trust council before voting moments or for whatever reason um and that's true but right now

[0:54:35] Voice 4: we have used town hall as that mechanism there is that mechanism um perhaps the notion of how long

[0:54:41] Voice 4: a town hall delegation gets to speak could be expanded to to address that concern that i don't

[0:54:47] Voice 4: know but we're always looking at how we can um have order and a reasonable anticipation of how a

[0:54:56] Voice 4: a local government type um public meeting can occur with some policy to guide it

[0:55:04] Voice 4: and to ensure that there's transparency and the opportunities for people to

[0:55:07] Voice 4: speak so there you go mr chair um

[0:55:13] Trustee Luckham: thank you very much so um i have my own i just read uh the two

[0:55:18] Trustee Luckham: emails from the uh correspondent and um and so i'm gonna seek advice from vice chairs and then

[0:55:27] Trustee Luckham: i have my own thoughts that i'll share but with open mind i uh will hear from vice chairs if you

[0:55:34] Trustee Luckham: have anything to share or thoughts about our process uh sue allen yeah

[0:55:40] Trustee Fast: my feeling is that

[0:55:42] Trustee Fast: we should hold the course and not uh be changing the rules at this point i think this is um uh the

[0:55:51] Trustee Fast: the opportunity to apply for a delegation is clear we want people to share their views

[0:55:56] Trustee Fast: and we want people to all have the same opportunities i think to share their views

[0:56:01] Trustee Fast: I think that's part of what democracy is about and so I would invite them to participate in the town hall portion of the meeting and that's, it's great that they put together all these materials and things. I look forward to hearing the presentation.

[0:56:20] Trustee Luckham: Thank you, Vice Chair Fast. Anybody else? Dan Rogers?

[0:56:27] Trustee Luckham: I

[0:56:28] Trustee Rogers: guess the only thing I would say about that is I generally agree with Vice Chair Fast, except that I believe your email, and you said again today, indicated that you would give the option to council to allow this to occur.

[0:56:47] Trustee Rogers: And so I guess that's one

[0:56:51] Trustee Luckham: of the options that exists, that if council wants to change the rules.

[0:56:58] Trustee Luckham: let's say engagement that we have it is council's meeting um but um i'm still contemplating that now

[0:57:05] Trustee Luckham: having read the two articles so i'm not committed one way or the other um um i don't want to be

[0:57:11] Trustee Luckham: authoritarian but in some situations we have to respect process and we have a process cao

[0:57:18] Trustee Luckham: so 6

[0:57:20] Voice 4: .3 um reads that it is at the discretion of the chair comma or by resolution of

[0:57:28] Voice 4: trust council so the chair could take a position but there would still be an avenue available

[0:57:35] Voice 4: to somebody you know because it's the word or by resolution and carmen's here with me and

[0:57:40] Voice 4: if i'm speaking any of this incorrectly she'll she'll help or she might wish to

[0:57:44] Voice 4: assist you so then it would be a matter of simply having it um come up and then be voted on

[0:57:52] Voice 4: and then the manner by which the intention of having this clause is to inquire about any item

[0:57:59] Voice 4: of business on the agenda to inquire about any item of business on the agenda um

[0:58:07] Trustee Luckham: okay and may i

[0:58:09] Trustee Luckham: would like to hear from carmen but i'm just going to make a few remarks that would maybe help you

[0:58:14] Trustee Luckham: frame your remarks uh uh director uh teal um the the point that's made in the um in one of

[0:58:26] Trustee Luckham: the emails from the correspondent is that there's a procedural error and that may be so it is not

[0:58:33] Trustee Luckham: inclusive in the policy as the ceo has pointed out we have not anticipated that and so certainly

[0:58:39] Trustee Luckham: there could be a policy amendment that council might want to consider to facilitate this sort

[0:58:45] Trustee Luckham: important situation, but that wouldn't change the policy that we have today. The

[0:58:50] Trustee Luckham: map we have

[0:58:51] Trustee Luckham: to conduct meetings is as it is today, so that's certainly a reasonable comment, and the council

[0:58:59] Trustee Luckham: will have to decide whether or not they want to change that. I still don't understand why

[0:59:06] Trustee Luckham: this individual cannot make a presentation at town hall as is prescribed in policy,

[0:59:12] Trustee Luckham: And I do believe that if that individual wanted more time than the two minutes that we allot during a town hall to make a presentation, extension of the time to all members of the community that were attending the meeting is a decision that Council

[0:59:29] Trustee Luckham: could make on the, on the fly, and, and that would facilitate that but I had some concerns about the disruption of the agenda because especially on this, because we're trying to go to the

[0:59:42] Trustee Luckham: go to breakout rooms when we go to breakout rooms to have that discussion how does that work and so

[0:59:47] Trustee Luckham: this extends the period of time um there so my inclination is to continue to advise at this

[0:59:55] Trustee Luckham: point even though it might be a decision of council to advise them to come to

[1:00:00] Trustee Luckham: town hall and it would be up to council to determine if they wanted to override that

[1:00:05] Trustee Luckham: decision of parents. So Carmen, over to you.

[1:00:08] Voice 8: Yeah, I think in keeping with the bylaw, the

[1:00:11] Voice 8: correct place for this presentation or speaking to council is definitely town hall. And, you know,

[1:00:19] Voice 8: the word inquiry means to ask questions. So I don't really think slipping a delegation in there

[1:00:27] Voice 8: is not asking a question it's making statements and presenting views and so on so i think in the

[1:00:35] Voice 8: first instance the person should be strongly encouraged to attend town hall and like you say

[1:00:40] Voice 8: they trust council can decide will allow everyone five minutes and then they'll have their five

[1:00:46] Voice 8: minutes right seems reasonable and

[1:00:50] Trustee Luckham: then maybe carmen just a question of clarity um indeed the

[1:00:55] Trustee Luckham: The time has lapsed for the person to be a delegation.

[1:00:57] Trustee Luckham: There's some criticism about the agenda,

[1:00:59] Trustee Luckham: but that's how our agendas get built.

[1:01:01] Trustee Luckham: There's no way to really change that.

[1:01:03] Trustee Luckham: We don't know what we're going to do

[1:01:04] Trustee Luckham: until we know what we're going to do.

[1:01:06] Trustee Luckham: And even the delegations,

[1:01:09] Trustee Luckham: we would not accept a delegation normally.

[1:01:11] Trustee Luckham: We don't have a methodology in policy

[1:01:14] Trustee Luckham: to allow a delegation during an information session.

[1:01:17] Trustee Luckham: A delegation is also in that town hall

[1:01:20] Trustee Luckham: public facing public input opportunity.

[1:01:24] Trustee Luckham: is normally timed together.

[1:01:28] Trustee Luckham: Any remarks about that delegation

[1:01:31] Trustee Luckham: if they had been in delegations

[1:01:33] Trustee Luckham: and we would of course accept them

[1:01:35] Trustee Luckham: and they would get an extended period of time for that

[1:01:37] Trustee Luckham: as is prescribed in the policy.

[1:01:39] Trustee Luckham: But we don't do delegations

[1:01:41] Trustee Luckham: within decision-making or information session.

[1:01:45] Trustee Luckham: That is correct.

[1:01:47] Voice 8: Unless we change the trust counsel procedure bylaw

[1:01:51] Voice 8: to provide for something else

[1:01:52] Voice 8: or to provide a process for late delegations we have to work with the bylaw and the rules as they

[1:01:59] Voice 8: are now

[1:02:00] Trustee Luckham: right okay so that's uh that's great carmen thank you for your help on that matter

[1:02:06] Trustee Luckham: um any further thoughts or advice uh from vice chairs or the cao at this point policy wise

[1:02:21] Trustee Luckham: the cao of course all right um not seeing anything i'm going to encourage the applicant to

[1:02:29] Trustee Luckham: come to town hall and that ask town hall uh ask council whether or not they want to and ask the

[1:02:36] Trustee Luckham: person how much time they need and then ask council if they want to extend that time beyond

[1:02:40] Trustee Luckham: because i think the fairness thing as the ceo has pointed out is the most important aspect of this

[1:02:48] Trustee Luckham: if nobody else has the opportunity to make a delegation like this

[1:02:53] Trustee Luckham: then it's simply unfair because certainly there would be others that would want to

[1:02:57] Voice 4: well mr chair yes indeed think of the policy statement engagement question you could have

[1:03:03] Voice 4: if you follow this logic through before that scheduled meeting you could have 15 different

[1:03:10] Voice 4: delegations wanting to speak um or you could pick any um item on a on the agenda and um

[1:03:19] Voice 4: if if there wasn't some limitation on the ability to do that you and if trust council wants to

[1:03:26] Voice 4: contemplate that kind of process then i guess that would be fine but right now that's you know

[1:03:32] Voice 4: those are deliberative sessions that are being organized for trust council and trustees okay

[1:03:39] Trustee Luckham: any objection to me carrying that forward in that manner no okay well i'll see how that goes and

[1:03:47] Trustee Luckham: indeed if council after this uh obvious there might be a discussion council wants to contemplate

[1:03:54] Trustee Luckham: changing policy and they should do so and um then we will see how that would work out all right then

[1:04:01] Trustee Luckham: so that's the new business section um that takes us through to the end of our agenda which is the

[1:04:07] Trustee Luckham: work program which has been amended prior to the meeting and um if there's no remarks on that we

[1:04:13] Trustee Luckham: will receive that as presented and our next dc meeting is october the 6th so i'll get a motion

[1:04:22] Trustee Luckham: to adjourn unless there's something else today.

[1:04:30] Trustee Rogers: I should probably know the answer to this question.

[1:04:33] Trustee Rogers: Sorry, just a second.

[1:04:35] Trustee Rogers: This was printing something and, but are we,

[1:04:42] Trustee Rogers: we don't have to meet in person.

[1:04:44] Trustee Rogers: The committees are excluded from the requirement to,

[1:04:50] Trustee Rogers: I've just lost track of how that all works.

[1:04:53] Trustee Luckham: CAO?

[1:04:54] Voice 4: Oh, do you mean trust council and executive committee?

[1:04:57] Trustee Rogers: No, I

[1:04:57] Trustee Rogers: meant the executive committee on October the 6th.

[1:05:00] Trustee Rogers: we can continue this process of meeting electronically all right carmen i think the

[1:05:07] Voice 8: trust council procedure bylaw would have to be changed to allow for a regular electronic meeting

[1:05:12] Voice 8: if you had a special electronic meeting you could all attend electronically but it will require

[1:05:18] Voice 8: a bylaw amendment for regular meetings so to me the next meeting should be in person although

[1:05:26] Voice 8: Although there is opportunity for at least one member, I'd have to double check the bylaw, one member to attend electronically.

[1:05:34] Voice 8: I

[1:05:34] Trustee Rogers: think it's actually two, but it might be one.

[1:05:37] Trustee Rogers: I think at one point, Trustee Fast and I were both anticipating, but you can only miss half of them.

[1:05:42] Voice 4: Something like that.

[1:05:44] Trustee Rogers: It's been a while since I looked at it.

[1:05:47] Voice 4: And thank you for that.

[1:05:49] Voice 4: We'll do our level best to get you as much.

[1:05:52] Trustee Rogers: you know

[1:05:53] Voice 4: i just haven't turned

[1:05:54] Voice 4: my mind to that one yet and that's a good that's a good point

[1:05:56] Voice 4: okay

[1:05:57] Trustee Rogers: thank you thanks very much

[1:05:59] Voice 4: um i will point out that we did have a senior management

[1:06:03] Voice 4: meeting last week where we all attended and it was joyful now

[1:06:08] Voice 2: but it was my perspective

[1:06:09] Voice 4: to see the uh the other human beings so uh i i

[1:06:15] Trustee Rogers: am uh i'm uh for anybody watching but for for you

[1:06:19] Trustee Rogers: I'm going on October 2nd to Galliano and I'm going to stay for two nights

[1:06:23] Trustee Rogers: because I'm going to go to Maine to see a property on the 3rd.

[1:06:28] Trustee Rogers: And then I go back on the 4th to see gap on Galliano for our L our actual

[1:06:33] Trustee Rogers: regular LTC meeting.

[1:06:34] Trustee Rogers: And it will be great to be able to see some of these folks in person.

[1:06:38] Trustee Rogers: Yeah.

[1:06:41] Trustee Luckham: Okay.

[1:06:42] Trustee Luckham: Everybody.

[1:06:43] Trustee Luckham: So let's make a motion to adjourn.

[1:06:46] Trustee Luckham: I'll move that seconded by trustee fast.

[1:06:49] Trustee Luckham: Any further discussion?

[1:06:50] Trustee Luckham: no discussion all those in favor that carries we are we are adjourned we'll see you all tomorrow

[1:06:57] Trustee Luckham: so um thank you for this conversation today feel free to

[1:07:02] Voice 4: call if anything comes up thank you thanks

[1:07:04] Voice 4: very much bye-bye