Islands Trust Council regular meeting, September 23, 2021

[0:00:01] Trustee Luckham: good morning council um i hope everybody slept well had a hearty breakfast and ready for day

[0:00:06] Trustee Luckham: three of our um of our busy agenda i want to thank you again for a great day yesterday um for our

[0:00:14] Trustee Luckham: audience at uh home um we want to welcome you to our to our meeting just pausing a little bit

[0:00:23] Trustee Luckham: looking at where we're at um and want to acknowledge um that uh i am here on in

[0:00:28] Trustee Luckham: in Victoria on the territory.

[0:00:31] Trustee Luckham: And of course I'm elected on Thetis Island.

[0:00:34] Trustee Luckham: My name is Peter Lockham, I'm the chair of trust council.

[0:00:37] Trustee Luckham: And Thetis Island is in the Lats

[0:00:40] Trustee Luckham: and Luganku and Penelope territory.

[0:00:43] Trustee Luckham: We are going to an in-camera meeting at this point.

[0:00:50] Trustee Luckham: And I think that probably there's fewer

[0:00:56] Trustee Luckham: or or know people in the audience here at this moment um so um there's going to be a motion up

[0:01:03] Trustee Luckham: on the uh screen here to uh to get a motion to go in camera and um i'll ask someone to make that

[0:01:13] Trustee Luckham: motion there

[0:01:25] Voice 23: we are somebody

[0:01:28] Trustee Luckham: first come first serve i'll

[0:01:31] Trustee Rogers: move that the islands trust council

[0:01:33] Trustee Rogers: close this meeting of the public subject to section 91CG and I of the community charter

[0:01:39] Trustee Rogers: in order to consider matters related to labor relations or other employee relations litigation

[0:01:46] Trustee Rogers: or potential litigation affecting the island's trust and receipt and the receipt of advice to

[0:01:51] Trustee Rogers: the subject to solicit their client privilege including communications necessary for that

[0:01:56] Trustee Rogers: purpose and that staff be invited to remain in the meeting.

[0:02:02] Trustee Luckham: Thank you very much. Do you have a

[0:02:03] Trustee Luckham: seconder trustee bushekin thank you very much um so then uh call the vote all those in favor

[0:02:10] Trustee Luckham: lower your hand any opposed none opposed that carries uh we are now in camera i'm just going

[0:02:23] Trustee Luckham: to give lori a moment to lock the session and discontinue the recording thank you

[0:02:31] Voice 23: let me know when you're ready webinar is locked and the recording has stopped excellent

[0:02:45] Voice 23: and we're live streaming thank you

[0:02:46] Trustee Luckham: okay uh welcome back council apologies for my tardiness here

[0:02:54] Trustee Luckham: um i've had to get a sandwich for lunch late um all right so uh i want to just uh briefly

[0:03:04] Trustee Luckham: um acknowledge the members of the public that uh will have joined us at this point thank you

[0:03:09] Trustee Luckham: for joining us this morning my name is peter lockham i'm the chair of islands trust council

[0:03:13] Trustee Luckham: and uh i am here in the victoria office today in lagunquin territory i am elected on thetis island

[0:03:20] Trustee Luckham: in the penelican action territory i'm just uh for everyone's benefit just want to quickly go around

[0:03:27] Trustee Luckham: the room um um let everybody know who's here in the diverse number of islands represented

[0:03:38] Trustee Luckham: by the Islands Trust.

[0:03:39] Trustee Luckham: And I'm going to start at another place on the list

[0:03:44] Trustee Luckham: so people don't end up going first all the time.

[0:03:47] Trustee Luckham: I'm going to start with Case Longer Ice, Gabriela Island.

[0:03:50] Voice 2: Hello there from Gabriela Island, Tsunamu Territory.

[0:03:54] Voice 2: And Michael

[0:03:55] Trustee Luckham: Cale from Bowen Island.

[0:04:00] Trustee Luckham: Okay, Peter Johnson, Liskety Island.

[0:04:04] Voice 23: Hello from Liskety.

[0:04:07] Trustee Luckham: Peter Grove from Salt Spring Island.

[0:04:10] Trustee Luckham: Hello.

[0:04:12] Trustee Luckham: Fenton Thedas.

[0:04:15] Trustee Fenton: Yeah, hello, Connecticut and Tallahassee Territory. Thank you. Sue Ellen Fast.

[0:04:25] Trustee Fast: Hello from Bowen Island. Nuklelequem, Kualakum are all names. Thank you. Janine

[0:04:32] Voice 14: Dodds. Hello from

[0:04:33] Voice 14: Maine Island. I haven't got the pronunciation down yet for the First Nations name. Thank you.

[0:04:40] Trustee Luckham: Thank you, Janine, for sticking with us on the phone and being mobile and all that. David

[0:04:44] Trustee Luckham: David Critchley, good

[0:04:49] Voice 10: morning from Denman Island, Klai'isht'A'ich, thank

[0:04:53] Trustee Luckham: you, Scott Coburn,

[0:04:55] Voice 13: yeah it's the name of First Nation Territory,

[0:04:58] Trustee Luckham: Laura Beshaken,

[0:05:00] Trustee Luckham: hello

[0:05:01] Trustee Busheikin: from Klai'isht'A'ich, Comox, First Nation, Pentlatch, Qualicum, Tla'Amin, and territory of numerous other nations as well, thank you Laura,

[0:05:14] Trustee Luckham: Paul Brent. Paul Brent gave regrets, said he'd join us at 11.30 actually. Alex Allen.

[0:05:23] Trustee Allen: Hello from Hornby Island, Jeddah H, Comox First Nations and all the other ones that

[0:05:29] Trustee Allen: Laura mentioned. Thank you. Steve Wright.

[0:05:35] Trustee Luckham: Jane Woolverton.

[0:05:37] Voice 3: Hello from Galliano Island, home of Coast Salish peoples since time immemorial.

[0:05:45] Trustee Luckham: Cameron Thorne. Kate Louise Stamford.

[0:05:52] Voice 4: Good morning from To'Altnowich in Alcotsum,

[0:05:56] Voice 4: Howell Sound. Grant Scott.

[0:05:59] Voice 9: Thank you, Grant Scott from Burnby, Comox and other

[0:06:03] Voice 9: Coast Salish First Nations Territory. Dan Rogers.

[0:06:09] Trustee Rogers: Thank you from Lech Tynes in Alcotsum, Howell

[0:06:13] Trustee Rogers: Sound, Keats Island. Thank you.

[0:06:15] Voice 10: Tahira Rockefeller. Hey

[0:06:18] Trustee Fast: from Galliano, home of the Coast Salish

[0:06:20] Trustee Fast: people. Greetings from

[0:06:30] Voice 18: the territories of many Coast Salish people including the Treaty

[0:06:34] Voice 18: Territory of the Tli'aman.

[0:06:37] Trustee Luckham: Laura Patrick here, Deb Morrison.

[0:06:44] Trustee Morrison: Hey, coming in today from

[0:06:47] Trustee Morrison: Steyas Owasanich Territory here on North Panda Island. Thank you.

[0:06:51] Trustee Luckham: Lee Middleton, Ben McConkie,

[0:07:00] Trustee Luckham: David Maher greetings from Maryland all right thank you everyone um I think that leaves about

[0:07:10] Trustee Luckham: five people not able to join us at the moment hopefully they'll be able to join us

[0:07:14] Trustee Luckham: later um and so let us begin with the remaining uh portion of our agenda um just would like to

[0:07:24] Trustee Luckham: report a ryzen report out from the in-camera session that we've just come out of um that

[0:07:32] Trustee Luckham: the minutes of the uh in-camera session of trust council uh the last trust

[0:07:39] Trustee Luckham: council of um

[0:07:40] Trustee Luckham: i don't see a date here of um march 11th thank you um were adopted as presented and uh otherwise

[0:07:53] Trustee Luckham: there's nothing specific to report out on from that in-camera session so um at this juncture

[0:08:02] Trustee Luckham: we have an agenda before us here that was adopted on uh tuesday and uh we're gonna we have one

[0:08:09] Trustee Luckham: outstanding item of policy and perhaps i'll get to that at the end of this session here and this

[0:08:17] Trustee Luckham: This is a desire to address the 4.2.5 earlier,

[0:08:22] Trustee Luckham: but I think let's see how we get through this

[0:08:25] Trustee Luckham: and we'll come to 4.2.5 if there's sufficient time

[0:08:30] Trustee Luckham: and energy to do so.

[0:08:31] Trustee Luckham: It's not mission critical,

[0:08:33] Trustee Luckham: although it is a freedom of information issue,

[0:08:37] Trustee Luckham: which is of importance to us.

[0:08:40] Trustee Luckham: So trustee summary updates,

[0:08:42] Trustee Luckham: states, BC Advisory Committee chairs. I don't have my package in front of me. I'll just

[0:08:51] Trustee Luckham: turn to council to say, are there any chairs of BC advisory committees that would like

[0:08:58] Trustee Luckham: to report anything that's going on in your communities from that body? I'll look for

[0:09:05] Trustee Luckham: a raised hand not seeing any then uh thank you very much um so first nations activities is

[0:09:15] Trustee Luckham: something uh we always want to be conscious of unaware of relationship building and uh and other

[0:09:22] Trustee Luckham: events that are of import to first nations and our communities is there anything from anybody

[0:09:29] Trustee Luckham: that they would like to speak to um happening in their community again or raise a digital hand

[0:09:34] Trustee Luckham: would be helpful no nothing um thank you um i think i oh there's a raised hand uh

[0:09:45] Trustee Luckham: jane wolverton over to you

[0:09:46] Voice 3: um just wanted to comment there were a number of trustees who

[0:09:50] Voice 3: participated in the walk for the children on august 1st in shamanus and there was a comment

[0:09:58] Voice 3: made by trustee fenton that the island's trust was not recognized among all of the

[0:10:06] Voice 3: officials who were there and perhaps we could do a better job of reaching out under in those

[0:10:16] Voice 3: circumstances to just to let the other First Nations or all the First Nations people know

[0:10:21] Voice 3: that we also were participating.

[0:10:26] Trustee Luckham: Well thank you for that Jane. Certainly both of the myself and

[0:10:31] Trustee Luckham: and Doug Fenton were there, and yourself,

[0:10:33] Trustee Luckham: and many other elected representatives.

[0:10:37] Trustee Luckham: There was a little bit of outreach,

[0:10:39] Trustee Luckham: but certainly nothing over,

[0:10:43] Trustee Luckham: and honestly, no offense was taken.

[0:10:46] Trustee Luckham: It was an important occasion to celebrate,

[0:10:49] Trustee Luckham: but certainly take the message

[0:10:51] Trustee Luckham: that perhaps we need to be more proactive

[0:10:53] Trustee Luckham: in some of these areas.

[0:10:55] Trustee Luckham: Thank you.

[0:10:55] Trustee Luckham: Doug Fenton, you had something?

[0:10:58] Trustee Luckham: And...

[0:10:58] Trustee Luckham: yeah

[0:11:00] Trustee Fenton: just uh just to add to uh trustee warburton's covers our comment yeah it's fine i just yeah

[0:11:07] Trustee Fenton: really interesting to know like how we fit into that i mean i understand we have a long ways to

[0:11:14] Trustee Fenton: go but i mean quite honestly we have made a lot of efforts um the honest trust is very very

[0:11:21] Trustee Fenton: proactive in the last couple of years in that regard um and i would be very interested to know

[0:11:28] Trustee Fenton: know how we can be more sort of part of that conversation when these issues you know these

[0:11:36] Trustee Fenton: kind of events come up um yeah literally at a loss as to why we were not part of the conversation

[0:11:46] Trustee Fenton: or you know i'm not expecting to get recognized or any pats on the back but i mean as far as being

[0:11:52] Trustee Fenton: in their eyes accountable and present on their list of people um we weren't on the list because

[0:12:01] Trustee Fenton: we weren't invited so um that's maybe more than today's obviously but maybe that's we could have

[0:12:08] Trustee Fenton: looked into trying to figure out how we fit into that puzzle why why are they disconnected

[0:12:14] Trustee Fenton: i'll leave it there thank you now

[0:12:20] Trustee Luckham: thank you for that and certainly the edis local trust

[0:12:23] Trustee Luckham: committee i know it's uh active in that area building that relationship and developing

[0:12:30] Trustee Luckham: communication um and on that note indeed the penelicate um dancers and drummers attended

[0:12:36] Trustee Luckham: petis island to an opening ceremony of our community center um there our home our community

[0:12:43] Trustee Luckham: home it was referred to by the by um by the artist and um that was very much appreciated

[0:12:51] Trustee Luckham: by everybody so certainly um i hope that that center will become an attraction for all the

[0:12:58] Trustee Luckham: community throughout the salisbury including the final nation um next quarter so i'm

[0:13:05] Voice 1: going to move

[0:13:06] Trustee Luckham: on to if you lower your hand trustee fenton the gulf island national park reserve i do believe

[0:13:12] Trustee Luckham: lee middleton is the chair on that i'm not sure if there's an alternate there um and just quickly

[0:13:19] Trustee Luckham: Quickly, anybody have anything to report

[0:13:21] Trustee Luckham: on the Gulf Isle National Park Reserve?

[0:13:25] Trustee Luckham: Okay, nothing's seen, so no report there today.

[0:13:28] Trustee Luckham: So, Salt Spring Island Water Protection Alliance,

[0:13:34] Trustee Luckham: Chair Laura Patrick from Salt Spring,

[0:13:37] Trustee Luckham: would you like to report out from them?

[0:13:40] Trustee Patrick: I have nothing new to report from the extensive report

[0:13:43] Trustee Patrick: I had in the June quarterly meeting.

[0:13:46] Trustee Patrick: We are about to start our strategic planning exercise,

[0:13:48] Trustee Patrick: which sort of dovetails into the federation

[0:13:53] Trustee Patrick: fresh water strategy.

[0:13:55] Trustee Patrick: So I look forward to reporting more to you

[0:13:56] Trustee Patrick: in the upcoming months.

[0:13:59] Trustee Luckham: Okay, thank you very much, Laura.

[0:14:01] Trustee Luckham: I appreciate the work of that body.

[0:14:04] Trustee Luckham: It is important, it contributes to the knowledge

[0:14:07] Trustee Luckham: and understanding of our watersheds throughout the region,

[0:14:11] Trustee Luckham: not just on Salt Spring and appreciate the work

[0:14:14] Trustee Luckham: that you do on behalf of the community.

[0:14:16] Trustee Luckham: so i'll get some house sound uh community forum um uh here i can

[0:14:25] Trustee Luckham: i'll just i'll

[0:14:27] Voice 4: just state that

[0:14:28] Voice 4: um that the next house sound community forum is october 25th and um that will be on bowen island

[0:14:35] Trustee Rogers: 22nd

[0:14:36] Voice 4: 22nd i've got the 25th here okay oh no i've got october 23rd

[0:14:43] Trustee Luckham: well yeah you figure it out and

[0:14:46] Trustee Luckham: And let me know in case I have the opportunity to come.

[0:14:50] Trustee Luckham: Okay, will do.

[0:14:52] Trustee Luckham: Yeah, I just want to say,

[0:14:53] Trustee Luckham: we certainly had an amazing celebration there

[0:15:00] Trustee Luckham: on the North Shore,

[0:15:02] Trustee Luckham: in that Okitsum area in the territory of the Squamish

[0:15:07] Trustee Luckham: and I would say to the peoples.

[0:15:10] Trustee Luckham: Bob Turner, past mayor of Bowen, if I'm not mistaken,

[0:15:14] Trustee Luckham: and um was the mc of the event and uh and shared a lot of wonderful um stories with us about that

[0:15:22] Trustee Luckham: region grateful for all the work that everybody luke simons and others have done there so southern

[0:15:29] Trustee Luckham: southern gulf islands community forum um to be honest i'm not sure adam olsen

[0:15:36] Trustee Luckham: extensively leads that and i see jane wilberton has something to step up and advise us on there's

[0:15:44] Trustee Luckham: a meeting i think tomorrow yes

[0:15:46] Voice 3: i was just going to mention that we have a half day meeting tomorrow

[0:15:50] Voice 3: and it will be on uh indigenous matters um we haven't we didn't meet over this summer

[0:15:57] Voice 3: at the the latter part of the summer um but i just wanted to clarify my remarks about the shamanists

[0:16:03] Voice 3: uh gathering were not directed at any staff member or senior governmental uh policy

[0:16:11] Voice 3: policy intergovernmental policy advisor they were just a comment about what we need to do

[0:16:17] Voice 3: as an organization to make sure we make those connections um

[0:16:26] Trustee Luckham: thank you definitely yeah and

[0:16:31] Trustee Luckham: jane i'll just note um i sent a message out this morning acknowledging that i would attempt to

[0:16:36] Trustee Luckham: attend for a couple hours tomorrow i didn't actually copy you i did copy the other two

[0:16:40] Trustee Luckham: trustee or a couple of trustees that are on there um but anyway um that's great so bane's sound

[0:16:47] Trustee Luckham: i'm sorry

[0:16:48] Trustee Morrison: i have something as well oh

[0:16:50] Trustee Luckham: sorry just trustee morrison then on the southern

[0:16:52] Trustee Luckham: gulf islands yeah thank

[0:16:54] Trustee Luckham: you yeah

[0:16:56] Trustee Morrison: i just i i really want to say thank you to trust council

[0:16:59] Trustee Morrison: generally about approving the funding for southern gulf islands forum um because it is really helpful

[0:17:06] Trustee Morrison: to have that space and i do want to encourage all the trustees all of all of the southern gulf

[0:17:11] Trustee Morrison: islands to really come and attend that space um and participate because it's been very helpful

[0:17:17] Trustee Morrison: hearing and having conversations with the crd with um the province and with the federal government

[0:17:23] Trustee Morrison: um just a space to build relationships and and have more open communication in this complicated

[0:17:29] Trustee Morrison: the jurisdiction area and first nations of course yeah thank you the

[0:17:35] Trustee Luckham: baines um bain sound uh forum

[0:17:37] Trustee Luckham: is there somebody that wishes to address that yes yeah

[0:17:41] Voice 10: david from denman island uh nothing

[0:17:45] Voice 10: substantive to report on that other than that uh we aspire to having another forum in the next

[0:17:51] Voice 10: two months thank you well thank you for

[0:17:54] Voice 23: your good work there the

[0:17:56] Trustee Luckham: freighter anchorages uh round table

[0:17:59] Trustee Luckham: table update. As Doug Fenton, I think he probably may be one of those parties. I'm not sure on

[0:18:10] Trustee Luckham: council who else would be there, but Doug Fenton, do you have anything to report from that group?

[0:18:14] Trustee Luckham: I was

[0:18:15] Trustee Luckham: unable to

[0:18:16] Trustee Fenton: attend the last roundtable and the feedback from the alliance who did attend it

[0:18:24] Trustee Fenton: where it's a bit of frustration and really not a lot of sort of forward movement in that regard,

[0:18:32] Trustee Fenton: we've still got a lot of work to do. On that note, with respect to the South Coast Shipwatch Alliance,

[0:18:40] Trustee Fenton: after Chris Straw's passing, it's important to note that the Alliance is still

[0:18:46] Trustee Fenton: present and moving forward. Chris's absence will be, and his energy and vision will be missed,

[0:18:51] Trustee Fenton: um but the broad group of alliance members are trying to figure out the path forward and how to

[0:19:00] Trustee Fenton: sort of organize the work amongst the many um and short term going forward i'll be the contact or

[0:19:07] Trustee Fenton: conduit with the trust um with trust council and try to endeavor to uh share information that's

[0:19:14] Trustee Fenton: appropriate and or uh necessary and um more will be said once we sort of figure out what that

[0:19:23] Trustee Fenton: future pathway looks like

[0:19:27] Trustee Luckham: i've been uh i finally got my agenda up here and so i apologize um just on the bc

[0:19:34] Trustee Luckham: ferries advisory committees you did have a report from trustee mod regarding the ferry

[0:19:39] Trustee Luckham: advisory committees in that area that's on page 451 of your agenda and also trustee

[0:19:44] Trustee Luckham: Steve Johnson provided a report

[0:19:46] Trustee Luckham: on the Tuskegee Archeological Project,

[0:19:48] Trustee Luckham: and that's on page 452 of your agenda.

[0:19:52] Trustee Luckham: So thank you for both those reports

[0:19:54] Trustee Luckham: and any reports from any of these bodies

[0:19:57] Trustee Luckham: that you can provide to us in advance of the agenda going out

[0:20:02] Trustee Luckham: will become part of the report out to the public

[0:20:05] Trustee Luckham: as well as to trustees.

[0:20:07] Trustee Luckham: So any opportunity to make any brief notes

[0:20:10] Trustee Luckham: with respect to any of these topics,

[0:20:11] Trustee Luckham: I think is much appreciated by the public and others

[0:20:15] Trustee Luckham: that review our agenda materials.

[0:20:20] Trustee Luckham: On the Anchorage's update, just sort of more broadly,

[0:20:26] Trustee Luckham: nothing specific, but obviously we've just come out

[0:20:29] Trustee Luckham: of a federal election.

[0:20:31] Trustee Luckham: There was a commitment by the Transport Canada

[0:20:34] Trustee Luckham: and the federal government just prior to the election

[0:20:37] Trustee Luckham: to revisit the protocol agreements

[0:20:40] Trustee Luckham: agreements and direction, strong direction to ask or to have the port look at existing

[0:20:51] Trustee Luckham: infrastructure facilities and capability, as well as looking at time of arrival systems

[0:21:01] Trustee Luckham: that are used in other parts of the world in order to facilitate a situation of a reduction

[0:21:09] Trustee Luckham: in their anchorages um of course um i was was asked to make a remark on that and of course

[0:21:16] Trustee Luckham: i have uh stood up for trust council's position that we need to phase out and eliminate the

[0:21:23] Trustee Luckham: anchorages from the southern gulf islands in the long term and that will continue to be a priority

[0:21:28] Trustee Luckham: um for myself until council advises me otherwise but certainly um there was a number of people

[0:21:35] Trustee Luckham: with other election promises if I'm not mistaken the numbers were coming in late on

[0:21:42] Trustee Luckham: Monday night but I believe Paul Manley was not re-elected in the 9-0 and I congratulate

[0:21:50] Trustee Luckham: I think it's a Ms. Barron there instead with the NDP that has taken up that seat but

[0:21:58] Trustee Luckham: MP Manley at the time was advancing an initiative on a time of arrival for anchorages

[0:22:05] Trustee Luckham: And of course, Alistair McGregor, the MP in my region, has also got private members bill on the table there to affect some change there.

[0:22:16] Trustee Luckham: So hopefully we'll be able to raise a strong voice to bringing more attention to this issue.

[0:22:21] Trustee Luckham: and indeed the report that we saw yesterday from the San Juan Islands is certainly

[0:22:32] Trustee Luckham: a bit shocking and surprising and there's certainly something that needs to be brought

[0:22:38] Trustee Luckham: to the federal government's attention so that's that item unless there's something further from

[0:22:44] Trustee Luckham: anybody else i'm going to move on to the top priorities chart of council um and ltc's um

[0:22:52] Trustee Luckham: i

[0:22:53] Trustee Fast: see trustee scott's hand is up oh

[0:22:56] Trustee Luckham: who yeah

[0:22:58] Voice 9: please that's scott oh

[0:23:00] Trustee Luckham: i'm sorry uh grant

[0:23:01] Trustee Luckham: um some reason i'm not seeing your hand that's kind of weird oh

[0:23:05] Voice 9: there you are okay go ahead

[0:23:07] Trustee Luckham: grant yeah

[0:23:08] Voice 9: thank you i just want to mention that the second let the herring live conference uh

[0:23:14] Voice 9: sponsored by the WSANIC Nations.

[0:23:16] Voice 9: It's being held on October 21st.

[0:23:21] Voice 9: And that was very successful two years ago in November.

[0:23:24] Voice 9: I think some of you were there.

[0:23:25] Voice 9: It's supported by a number of environmental organizations

[0:23:29] Voice 9: and Conservancy Hornby Island is being very involved

[0:23:32] Voice 9: in helping organize it to achieve Elkie.

[0:23:35] Voice 9: So you'll all be invited.

[0:23:36] Voice 9: So if you could pencil it into your schedules,

[0:23:40] Voice 9: more information will go out.

[0:23:42] Voice 9: and we were hoping to do it, people in the hall there,

[0:23:47] Voice 9: because it's much more involved that way.

[0:23:50] Voice 9: But then we talked about doing it by Zoom.

[0:23:53] Voice 9: We may postpone it, but anyway,

[0:23:54] Voice 9: it may be held on the 21st,

[0:23:56] Voice 9: depending on what Dr. Henry says.

[0:23:59] Voice 9: So thanks for the moment here.

[0:24:04] Trustee Luckham: Okay, thank you.

[0:24:08] Trustee Luckham: No other hands up at this time.

[0:24:14] Trustee Luckham: Let's go check my list.

[0:24:16] Trustee Rogers: I see Trustee Rogers' hand up.

[0:24:17] Trustee Luckham: some

[0:24:18] Trustee Rogers: reason sorry just briefly sir that i just wanted to clarify because this is a public the

[0:24:23] Trustee Rogers: the counting and then i mean lee smith is not complete yet um so i don't think the results

[0:24:29] Trustee Rogers: are official so just so you're aware oh

[0:24:31] Trustee Luckham: okay thank you for that um i i did know that there

[0:24:35] Trustee Luckham: was some question around the numbers i presumed that by this time it would have been resolved

[0:24:39] Trustee Luckham: but maybe they're having to do a recount so that's good no

[0:24:43] Trustee Rogers: they're just counting all the

[0:24:44] Trustee Rogers: mail of the mail-in ballots etc etc and apparently there were quite a few in that writing so

[0:24:50] Trustee Luckham: oh interesting very good thing okay thank you dan so we'll see how that uh comes out um so

[0:24:58] Trustee Luckham: on page 454 of your agenda package is the is council's priorities normally we might look to

[0:25:06] Trustee Luckham: david marler for some uh comments on that but i think maybe we'll just go to uh and i don't know

[0:25:13] Trustee Luckham: robert kojima is here to answer any questions that might arise but this

[0:25:17] Voice 7: is not really uh mr

[0:25:18] Voice 7: sure it's not really a land use specific question but this is the overall trust council priorities

[0:25:22] Voice 7: chart and uh this is really affects to to allow other trustees to see what's going on in other

[0:25:29] Voice 7: local trust areas as priorities and it's updated for your benefit and any specifics we would of

[0:25:35] Voice 7: course if there's any inquiries we'll get right back to whoever um makes those so

[0:25:40] Trustee Luckham: we'll receive

[0:25:41] Trustee Luckham: that for information and if there's anything in error or otherwise uh reach back to your

[0:25:47] Trustee Luckham: your planning staff to have that remedy um so therefore uh this proposed december trust council

[0:26:00] Trustee Luckham: agenda program is on page 457 of course this is a very early early draft of what it is that we might

[0:26:09] Trustee Luckham: anticipate for that december meeting which um is at this time planned to be in person in victoria

[0:26:17] Trustee Luckham: and um uh perhaps i'll just ask the cao to uh just make any remarks he has about the agenda and

[0:26:26] Trustee Luckham: uh the meeting in person piece well thanks

[0:26:29] Voice 7: very much so uh we're gonna get to uh have this

[0:26:32] Voice 7: excitement live for the first time in two years um in victoria um we have the booking arranged um

[0:26:41] Voice 7: we'll see where we are with of course with the pandemic and any sort of requirements that may

[0:26:45] Voice 7: emerge but that's the intention um it's also the intention to um have the the ability to have zoom

[0:26:54] Voice 7: for um trust council so that um people can visit and engage with trust council as we go forward

[0:27:03] Voice 7: we won't have your mean procedures bylaw amended at that point right we'll

[0:27:09] Voice 12: have we'll have draft

[0:27:10] Voice 12: amendments yes we'll

[0:27:11] Voice 7: have draft amendments but they will not allow us to have a fully electronic

[0:27:14] Voice 7: trust council meeting at that

[0:27:16] Voice 7: point so it will be a live meeting with um an electronic provision for

[0:27:19] Voice 7: the community other than that um uh i guess the only other question that uh like the executive

[0:27:27] Voice 7: committee will be considering is the notion of town hall how that factors into a live meeting

[0:27:32] Voice 7: setting and um uh bringing back those uh considerations to the next two yeah so there'll

[0:27:38] Trustee Luckham: be lots of um lots of conversation between now and then that's for sure look forward to seeing you

[0:27:44] Trustee Luckham: all then yeah and feedback feedback on this council is uh always welcome um i'll i'll just note uh um

[0:27:53] Trustee Luckham: trustee johnson has some remarks about uh the presentation of the agenda package and i'll raise

[0:27:58] Trustee Luckham: that at bc um and see if we can't improve things or provide better advice to trustees to facilitate

[0:28:05] Trustee Luckham: a better tracking um having a live meeting makes me wonder whether or not the little page number

[0:28:12] Trustee Luckham: number device that I have at in-person

[0:28:14] Trustee Luckham: meetings are helpful or not perhaps that is so uh let's

[0:28:18] Voice 7: Mr. Chair this is a head the December meeting is a finance its characteristic is financial

[0:28:25] Voice 7: um around budgets and pre-budgets and all those things so that will

[0:28:29] Voice 7: be a focus of the upcoming

[0:28:30] Trustee Luckham: meeting okay thank you for that to you um so if there's no questions oh I see a couple

[0:28:37] Trustee Luckham: Oh, Trustee Morrison, Trustee Allen.

[0:28:39] Trustee Morrison: Thank you.

[0:28:40] Trustee Morrison: I'm not sure if this is the appropriate time

[0:28:43] Trustee Morrison: to get up or not, but it does sound to me

[0:28:47] Trustee Morrison: like there may be in the trustee round table

[0:28:50] Trustee Morrison: for the December meeting,

[0:28:52] Trustee Morrison: if we could think through a couple of questions

[0:28:55] Trustee Morrison: that might be either around the trust policy statement

[0:29:01] Trustee Morrison: related conversations that people are hearing

[0:29:04] Trustee Morrison: and what kinds of engagement they're getting and feedback

[0:29:07] Trustee Morrison: back, that might be a helpful timing for people to think about it as we go forward. That would be

[0:29:12] Trustee Morrison: one option. And then, of course, the other thing I'm thinking about is where can we have a

[0:29:17] Trustee Morrison: conversation about how we're understanding issues of equity sort of among trustees or fostering

[0:29:24] Trustee Morrison: more diversity in trustees, that type thing, going forward into the next year. And I'm not

[0:29:30] Trustee Morrison: sure if it's this December, but just food for thought as you plan that meeting.

[0:29:36] Trustee Luckham: okay um and so that's terrific thank you and any other suggestions for topics of the round table

[0:29:43] Trustee Luckham: would be appreciated and then uh um ec will determine whether or not they're we would

[0:29:49] Trustee Luckham: suggest a focus or not um but thank you uh trustee morrison for that uh trustee allen yeah um well

[0:30:00] Trustee Allen: if as some trustees i might have issues with attending are we able to attend by zoom or is

[0:30:05] Trustee Allen: it just for um audience i believe so i have to it's

[0:30:11] Voice 7: my understanding that four trustees

[0:30:14] Voice 7: could attend electronically for for a regular trust council meeting on an electronic basis

[0:30:23] Voice 7: i'm pretty sure i'm pretty sure we're going to have the facility to do that of course you have

[0:30:28] Voice 7: unique challenges on harvey with your um connection so you may if you are indeed one

[0:30:35] Voice 7: of those four that might be a challenge for you over the days but i'm sure you can take care of

[0:30:39] Voice 7: that and work with mark um but yeah i'll double check that but i think it's four how do we

[0:30:44] Voice 7: determine which four it would be um is beyond the moment for me right now but uh maybe an

[0:30:52] Voice 7: express need to executive committee might assist with that and another time

[0:30:57] Voice 7: that's the limitation

[0:30:59] Trustee Allen: sorry thanks and another question i'm assuming we're all having to wear masks through this entire

[0:31:03] Trustee Allen: sessions are we in terms of the amount of people is it 50 or over i'm not sure in this regard

[0:31:11] Trustee Allen: it's going to be a long haul wearing a mask on wednesday that's all i'll say

[0:31:15] Voice 7: we'll give you um well in advance of that so you can make your appropriate decisions all of those

[0:31:23] Voice 7: all of those pieces of information

[0:31:24] Voice 7: from the medical health office.

[0:31:27] Voice 7: And what's the definition of a public space?

[0:31:29] Voice 7: And what is the definition of people

[0:31:31] Voice 7: in a private office setting?

[0:31:33] Voice 7: There's different requirements for those right now.

[0:31:36] Voice 7: And, you know, for instance, in our foyer here,

[0:31:39] Voice 7: it's a public space where you would need to be masked.

[0:31:41] Voice 7: If you go into an office with somebody else,

[0:31:44] Voice 7: that's a private office area

[0:31:45] Voice 7: and that you don't, aren't required masking,

[0:31:48] Voice 7: but we'll give you certainty around those

[0:31:49] Voice 7: well before the meeting.

[0:31:50] Voice 7: thank you yeah

[0:31:53] Trustee Luckham: just by example although we're not wearing masks in this space here today when we go

[0:31:59] Trustee Luckham: out into the hallway we are wearing masks um so um just be cognizant and that's could change

[0:32:05] Trustee Luckham: between now and december that's for sure um if there's uh trustee grove trustee morrison another

[0:32:12] Trustee Luckham: question or just

[0:32:13] Voice 1: well it goes without saying you just said a lot can change between now and

[0:32:17] Voice 1: December and it certainly can. If I had to bet on this we would not be having an in-person meeting

[0:32:23] Voice 1: in December so I hope you have a backup plan to ensure we can continue to meet I guess by Zoom

[0:32:29] Voice 1: again. My guess is that's what we'll be doing.

[0:32:33] Trustee Luckham: We'll be taking all of that into consideration

[0:32:35] Trustee Luckham: Peter for sure. Trustee Morrison?

[0:32:40] Trustee Morrison: Yeah Trustee Allen just made me think or think of something

[0:32:42] Trustee Morrison: something else as well, it would be really helpful to understand if we're able to use

[0:32:48] Trustee Morrison: the vaccine passports for attendance at the meeting in terms of knowing that everybody

[0:32:53] Trustee Morrison: in the room is vaccinated.

[0:32:55] Trustee Luckham: Well, I'll let the CEO answer that question.

[0:32:58] Voice 7: So right now that isn't a requirement, and as I understand it, while we could indicate

[0:33:06] Voice 7: that we would wish to have that, I don't think we have the ability to refuse somebody presenting

[0:33:11] Voice 7: sending their vaccine passport however the mitigating factor is we're nested inside a hotel

[0:33:18] Voice 7: and the hotel itself might have the ability to say there's a larger function around

[0:33:25] Voice 7: housing people as opposed to having meetings that requires vax passport vaccination proof

[0:33:32] Voice 7: which is another detail we'll have to do but if it was just a an office somewhere

[0:33:36] Voice 7: where we'd struggle to have that

[0:33:41] Voice 7: because it's simply not a requirement right now.

[0:33:42] Voice 7: So point taken and we'll provide the particulars

[0:33:47] Voice 7: around that well in advance.

[0:33:49] Trustee Morrison: Thank you.

[0:33:50] Trustee Morrison: And I do like encourage whatever we can do

[0:33:53] Trustee Morrison: to make the vaccine passports

[0:33:55] Trustee Morrison: while they may not be popular with some,

[0:33:57] Trustee Morrison: many of us have others that we could carry to

[0:34:00] Trustee Morrison: that are exposed.

[0:34:04] Voice 1: If I may.

[0:34:05] Voice 1: Yes, sir.

[0:34:06] Voice 1: Just to make life difficult. I could not attend a meeting. I never thought of that unless I was

[0:34:13] Voice 1: sure that everyone in that meeting had been double vaxxed. And I suspect there are other

[0:34:18] Voice 1: people who feel that way. We have compromised members of our family and it's just too big a

[0:34:23] Voice 1: risk and I'm not prepared to take it.

[0:34:28] Trustee Luckham: Okay. Thank you, Peter. Anybody else on this topic? And if

[0:34:32] Trustee Luckham: If you lower your hands, it'd be great.

[0:34:39] Trustee Luckham: Yeah, and maybe my own, I sort of know the answer,

[0:34:42] Trustee Luckham: but I'm just going to ask it just for clarity for council,

[0:34:44] Trustee Luckham: is at this time, the accommodation and the meeting

[0:34:48] Trustee Luckham: are being held in the same hotel facility.

[0:34:50] Trustee Luckham: Yes.

[0:34:51] Voice 1: And

[0:34:51] Trustee Luckham: so as the CEO has said,

[0:34:53] Trustee Luckham: the hotel will have considerations for its other guests.

[0:34:57] Trustee Luckham: And so it certainly gets complicated,

[0:35:00] Trustee Luckham: and there's no doubt that the CEO will be seeking clarity on that for us.

[0:35:04] Voice 23: so thanks

[0:35:06] Trustee Luckham: everybody okay um i'm gonna move down now to dispute artistic license with that and

[0:35:14] Trustee Luckham: also probably include in that uh letter uh the uh report that we received from samuel so um i'll ask

[0:35:23] Trustee Luckham: simply that motion you want to make that motion is there anybody wishes to second the motion then

[0:35:27] Trustee Luckham: that will determine the appetite so i see

[0:35:29] Trustee Luckham: trustee wilmington waiting to second it and so now i'm

[0:35:32] Trustee Luckham: going to ask if you wish to speak to the motion further dan uh

[0:35:36] Trustee Rogers: no well just to say as i said that

[0:35:39] Trustee Rogers: we've done this before it's consistent with the position we've taken uh and that uh san juan has

[0:35:45] Trustee Rogers: taken the lead to move this forward and i would like to support their efforts

[0:35:49] Trustee Luckham: okay and speakers

[0:35:51] Trustee Luckham: on the motion i see trustee wolverton um

[0:35:54] Voice 3: yes i just wanted to change ministries uh try ostrovies

[0:35:59] Voice 3: to IES oh

[0:36:08] Trustee Luckham: I see ministry to ministries thank you that's uh that I will take as a friendly amendment

[0:36:16] Trustee Luckham: and uh and as long as the mover agrees and the seconder obviously um is uh in favor of that

[0:36:25] Trustee Luckham: any further discussion then I'll call for the vote all those in favor digital hands would be great

[0:36:33] Trustee Luckham: It looks like it looks like 21 any votes on the phone in favor.

[0:36:43] Trustee Luckham: All right, then, please lower your hand any opposed to own faster you in favor or opposed and in favor.

[0:36:56] Trustee Luckham: Thank you. Okay. So that carries unanimously. Dan, did you have a second motion?

[0:37:01] Trustee Rogers: I do, and I think if Laurie could scroll down a little bit.

[0:37:06] Trustee Rogers: the the coast guard issue is a little more complicated because i think we need to

[0:37:10] Trustee Rogers: understand what would be involved if the if the trust is going to play any role beyond the one

[0:37:16] Trustee Rogers: that they're playing right now so what i've suggested is a motion that trust council request

[0:37:20] Trustee Rogers: staff to provide a report outlining potential options for how the trust and local trust

[0:37:26] Trustee Rogers: committees can engage and assist with the coast guard oil spill response planning process

[0:37:34] Trustee Luckham: Okay, so that's taking it, you moved it, I see Sue Ellen Fast was seconded to the motion,

[0:37:39] Trustee Luckham: thank you.

[0:37:40] Trustee Luckham: And then you wish to speak to the motion further.

[0:37:45] Trustee Rogers: You heard my question at the very end of the presentation yesterday about what sort of

[0:37:49] Trustee Rogers: assistance they could have.

[0:37:50] Trustee Rogers: We haven't, frankly, I've raised this a number of times, the executive, but there's no function

[0:37:54] Trustee Rogers: within the trust currently to sort of facilitate this.

[0:37:58] Trustee Rogers: and uh uh and i and i i would approve i personally would like to at least see a little bit it doesn't

[0:38:06] Trustee Rogers: have to be an extensive report but some staff analysis what it would might cost what it would

[0:38:10] Trustee Rogers: involve uh so that we can decide whether we're going to uh be involved in what i think is a very

[0:38:17] Trustee Rogers: important function um in any capacity whatsoever and if so what that would be so that's what i

[0:38:24] Trustee Rogers: well

[0:38:24] Trustee Luckham: thank you dan i'll ask if there's any speakers on the uh motion no so i'll just remark

[0:38:32] Trustee Luckham: um there's no doubt we will we would be involved in such an event and so having a some clarity

[0:38:38] Trustee Luckham: around that what that role is and responsibilities would be beneficial um that said uh there's plenty

[0:38:44] Trustee Luckham: of work at the office here to keep us occupied for a very long time so we'll see how that goes

[0:38:50] Trustee Luckham: so trustee Patrick looks like you want to address the motion well

[0:38:53] Trustee Patrick: I just I think um I think the

[0:38:55] Trustee Patrick: motion's fine as is it's it's assisting with the coast guard it might be also recognizing that it

[0:39:00] Trustee Patrick: might be assisting with the regional districts that have that the emergency services capacity

[0:39:04] Trustee Patrick: too so that we're we're not just that way include

[0:39:09] Trustee Luckham: that that may become apparent in the report yeah

[0:39:12] Trustee Luckham: Yeah. Trustee Morrison?

[0:39:16] Trustee Morrison: I really like the idea behind this, but I feel like it's oddly out of our scope in a weird way.

[0:39:24] Trustee Morrison: So I feel like creating a report for something that the Coast Guard can tell us what they need from us is work for our staff that I just don't know if that's the appropriate.

[0:39:37] Trustee Morrison: We have a lot on the go right now.

[0:39:39] Trustee Morrison: and so I kind of want to keep us focused on the things that we're doing right now

[0:39:43] Trustee Morrison: and not having staff pulled off on this. I think instead I would support something that

[0:39:49] Trustee Morrison: like sought a report from the Coast Guard on what they would like us to how they would like

[0:39:55] Trustee Morrison: us to be involved.

[0:39:57] Trustee Luckham: Thank you Trustee Marsh and Trustee Beshekin. Thank you.

[0:40:08] Trustee Busheikin: I switched to my

[0:40:10] Trustee Busheikin: ipad i don't know where everything is um can you hear me now yeah

[0:40:14] Voice 23: good

[0:40:16] Trustee Busheikin: okay so my my um concerns

[0:40:18] Trustee Busheikin: are similar um uh i mean emergency management which i think is what we're talking about really

[0:40:25] Trustee Busheikin: is is not in our scope and mandate and not in our expertise and there's um you know wildfires

[0:40:32] Trustee Busheikin: oil spill response uh flooding i mean there's many emergencies that that threaten and happen

[0:40:39] Trustee Busheikin: happen. And I just, yeah, to echo the last speaker, we have a lot on our plate. And I think even

[0:40:45] Trustee Busheikin: asking for a report might be raising expectations we can't fill. And our role primarily in these

[0:40:52] Trustee Busheikin: things that aren't in our mandate is advocacy and some sharing of information. So yeah, I guess my

[0:41:00] Trustee Busheikin: input is just let's please bear that in mind if we're going to go forward with something like

[0:41:05] Trustee Busheikin: like this but I yeah I'm not sure if I'll vote in favor but it's not that I don't care about oil

[0:41:13] Trustee Busheikin: spills I think that's clear thanks

[0:41:15] Trustee Luckham: thank you just to be taken so the list is growing trustee Rogers

[0:41:19] Trustee Luckham: Fenton and Colburn

[0:41:21] Trustee Rogers: can I just can I just sort of respond a little bit I appreciate the considerations

[0:41:27] Trustee Rogers: that's why I didn't put any timeline around this because I appreciate particular trust area services

[0:41:31] Trustee Rogers: services stuff but uh director freighter has spent years involved in this lobbying and knows

[0:41:36] Trustee Rogers: and the coast guard has absolutely made it clear what it wants from the from the islands from local

[0:41:43] Trustee Rogers: governments they've got a list in all of their reports they that's not the issue the issue is

[0:41:48] Trustee Rogers: what can we possibly do um and so that's so that's why i've drafted the motion this way so

[0:41:55] Trustee Rogers: just just for some clarity i hope that's a little clear thank

[0:42:00] Trustee Luckham: you trustee rogers for the clarity

[0:42:01] Trustee Luckham: trustee phantom and then coburn yeah

[0:42:04] Trustee Fenton: okay thank you i um i'm in support of it i think that we can

[0:42:09] Trustee Fenton: keep it to what we can offer and i heard clearly yesterday that facebook again requested sort of

[0:42:15] Trustee Fenton: that local on island knowledge and you know community hall access or you know local fire

[0:42:22] Trustee Fenton: departments or whatever um there's sort of nuances that each island or ltc could bring to this

[0:42:28] Trustee Fenton: this conversation, so it may not be huge in many ways,

[0:42:33] Trustee Fenton: but at the same time, I think it's a sound opportunity

[0:42:37] Trustee Fenton: for us to participate almost passively,

[0:42:40] Trustee Fenton: but effectively without a lot of work involved personally.

[0:42:45] Trustee Fenton: So I'll leave it there, thank you.

[0:42:47] Trustee Luckham: Thank you, Doug.

[0:42:49] Trustee Luckham: Trustee Colburn.

[0:42:51] Voice 13: Yeah, thanks for the motion.

[0:42:53] Voice 13: I would be more comfortable with this

[0:42:55] Voice 13: and I'm not gonna put this forward,

[0:42:56] Voice 13: but i am of the opinion that you know you can't clean up oil spills you can't clean up a lot of

[0:43:02] Voice 13: these hazardous materials this is you know sort of mitigation uh i'd love this trust council to

[0:43:07] Voice 13: put forward a strong statement that not just you know freighters anchored in a moratorium on that

[0:43:14] Voice 13: but to transition towards not using these fossil fuels and and dangerous chemicals um so that's

[0:43:20] Voice 13: You know, this is kind of a stopgap piece of it, so I'm not going to, I'm undecided about whether or not support this motion, but I would like this Trust Council to state that the transition to cleaner fuels and not using fossil fuels is the long-term solution to these things.

[0:43:40] Trustee Luckham: Thank you, Trustee Colburn. Indeed, in the past, Trust Council has passed motions to that effect, and we have advised certainly doesn't hurt to revisit them from time to time, so thank you for that.

[0:43:51] Trustee Luckham: trustee grove or your hand is up um so that's great then so i think that does it for the

[0:43:59] Trustee Luckham: speakers list um i'm just going to go call vote um on the motion that's on the screen

[0:44:05] Trustee Luckham: um all those in favor i'm seeing uh 12 in favor 13 in favor and so please lower your hands and

[0:44:24] Trustee Luckham: those opposed jane your hand is still up i'm not sure that's intentional those opposed we've got

[0:44:34] Trustee Luckham: got five opposed the disjuncture. And so that carries. So thank you. Then, if there's no further

[0:44:46] Trustee Luckham: direction for delegations or town hall requests, and I see trustee Brent's hand is up still.

[0:44:57] Trustee Luckham: No. Okay, thank

[0:44:58] Trustee Luckham: you, sir. So then I'm going to move on. We have two pieces of correspondence,

[0:45:03] Trustee Luckham: correspondence, one from Harleen Holm and one from Jane Eastick, and if there's any response

[0:45:25] Trustee Luckham: from council to either of those letters. Obviously, there's a number of other communications that

[0:45:31] Trustee Luckham: that have been received to the Islands Trust 2050 program

[0:45:35] Trustee Luckham: that will have been placed there.

[0:45:39] Trustee Luckham: And in fact, some communication,

[0:45:41] Trustee Luckham: even one of the delegates indicated

[0:45:43] Trustee Luckham: that he hadn't received answers to his questions,

[0:45:46] Trustee Luckham: but I'm sure that those questions would have ended up

[0:45:50] Trustee Luckham: as points of view in the Islands Trust 2050 process.

[0:45:56] Trustee Luckham: It's difficult to respond to everyone

[0:45:59] Trustee Luckham: one with given the volume of uh the letters um and fairly so is there anything that other than

[0:46:08] Trustee Luckham: receiving for information the two pieces of correspondence in section 15 i'll recognize

[0:46:14] Trustee Luckham: trustee wolverton i

[0:46:18] Voice 3: just had a question for trustee longerice uh about the carrying capacity

[0:46:22] Voice 3: report and how whether that has been completed and and how useful it is okay

[0:46:29] Voice 2: uh it's not a

[0:46:31] Voice 2: carrying capacity so much as a build-out capacity it's projecting looking at all of the potential

[0:46:37] Voice 2: subdivisions and the number of dwellings that are would be permissible cat you know secondary

[0:46:43] Voice 2: suites etc projecting where you would be based on the current bylaws so once

[0:46:49] Voice 2: you know that you can

[0:46:50] Voice 2: then determine you know if you're going to increase density you you see where you're going to end up

[0:46:55] Voice 2: so it's not carrying capacity so much just build out capacity it's still being worked on it's there

[0:47:01] Voice 2: is a preliminary one but uh there's more detail that you know i think needs to be added but

[0:47:07] Voice 2: it is it is actually it's very interesting it's it is worthwhile i've i haven't looked at it

[0:47:13] Voice 2: recently but uh it's it's a tool a potential tool it does take some effort but uh sonia zupanek did

[0:47:22] Voice 2: did work with you know with headquarters staff systems people getting the some of the data over

[0:47:27] Voice 2: so I think it's worthwhile okay

[0:47:31] Trustee Luckham: thank you very much thank you for the question um so back to

[0:47:34] Trustee Luckham: the correspondence um the two letters there trustee allen uh do you want to address council

[0:47:47] Trustee Luckham: trustee allen you're my you

[0:47:49] Trustee Allen: know we never get it right um I have just questions regarding the

[0:47:53] Trustee Allen: protocol we're responding to the letters as well as we've seen uh received many um emails from

[0:47:59] Trustee Allen: from Ms. Eastwick as well.

[0:48:00] Trustee Allen: And so I wasn't sure what to do.

[0:48:02] Trustee Allen: Do we respond?

[0:48:03] Trustee Allen: Do I wait for trustees from Her Island to respond?

[0:48:07] Trustee Allen: Do we wait for a chair to respond?

[0:48:11] Trustee Allen: I'm really not sure.

[0:48:13] Trustee Allen: Is there an actual protocol regarding,

[0:48:15] Trustee Allen: especially when there are letters to the trust council

[0:48:18] Trustee Allen: as well as emails before that.

[0:48:20] Trustee Allen: So is there any advice in that regard?

[0:48:25] Trustee Luckham: Yeah, there's some discretion there, I think.

[0:48:29] Trustee Luckham: if the letter is addressed to the chair or to council as a whole i i think it's or executive

[0:48:36] Trustee Luckham: committee personally i think it's best to allow a a thoughtful uh informed response come from

[0:48:46] Trustee Luckham: the body uh being the chair um and or senior staff executive committee um because

[0:48:55] Trustee Luckham: because it on occasion does happen that a trustee will respond to.

[0:49:00] Trustee Luckham: And

[0:49:01] Voice 14: they'll fix the septic and deal with Alex.

[0:49:03] Voice 14: So I would accept it.

[0:49:08] Trustee Luckham: I'm sorry, Janine, did you say something there?

[0:49:11] Trustee Luckham: I didn't hear.

[0:49:13] Trustee Luckham: I've just muted.

[0:49:14] Trustee Luckham: Trustee Dodds.

[0:49:15] Trustee Luckham: You've muted.

[0:49:16] Trustee Luckham: Okay.

[0:49:17] Trustee Luckham: So perhaps that was just an offline conversation.

[0:49:19] Trustee Luckham: And so I think it's probably a best practice to allow a response to come in a, in a, in a, in a proactive way, rather than perhaps individual trustees responding with perhaps maybe not complete information.

[0:49:35] Trustee Luckham: But indeed, if somebody writes to you and you feel you want to respond, it's up to you,

[0:49:40] Trustee Luckham: but it would be good to not necessarily offer alternate opinion to that of the chair or

[0:49:49] Trustee Luckham: senior staff.

[0:49:50] Trustee Luckham: Not that I'm writing all the time, but anyway, so that's my two cents.

[0:49:54] Trustee Luckham: Trustee Brent?

[0:49:57] Voice 17: So it

[0:49:58] Voice 23: just seems to

[0:49:59] Voice 17: me that on correspondence, we should just receive it for information.

[0:50:03] Voice 17: It seems that the select committee that I attended, I don't know, about a week ago or a little bit more, there was correspondence and it was deemed that just by virtue of the fact that it was in the agenda package, that it was deemed received and not really appropriate for a response.

[0:50:20] Voice 17: So I'm not sure that this is, is this different?

[0:50:24] Voice 17: I don't know.

[0:50:28] Voice 17: This is not different.

[0:50:29] Trustee Luckham: Council has received it as advice from the public.

[0:50:31] Trustee Luckham: So appreciate that.

[0:50:33] Trustee Luckham: trustee rogers

[0:50:37] Trustee Rogers: we we get lots of correspondence a lot of it is just point of view as the chair

[0:50:42] Trustee Rogers: said this one actually asked the press council to do something um so i think that's why it's

[0:50:48] Trustee Rogers: on your agenda but i agree it's just a matter of receipt unless a trustee wanted to pick it

[0:50:52] Trustee Rogers: pick up the request so that's where we're that's my view of it thank you and

[0:50:58] Trustee Luckham: i'm not seeing any

[0:50:59] Trustee Luckham: direction to take up any action so i'll receive those items for information and thank you very

[0:51:04] Trustee Luckham: much for your consideration um the next item is the strategic plan amendments that's again here

[0:51:10] Trustee Luckham: for information um to send to the ceo if he has any remarks on that or not well i'm just interested

[0:51:17] Trustee Luckham: if you want to take anything off the strategic plan there we go just a little trust council

[0:51:23] Trustee Luckham: humor there yeah anybody want to take anything off the strategic plan i'm not seeing any writers

[0:51:29] Trustee Luckham: there, CAO. So we'll just receive that thought for information. Trustee Morrison?

[0:51:36] Trustee Morrison: Are there any things finished that we can take off the strategic plan?

[0:51:40] Trustee Luckham: When they're

[0:51:40] Trustee Luckham: finished, they will come off.

[0:51:42] Voice 7: Look at the front of your report here. It's

[0:51:44] Voice 7: up to date on the strategic plan. I would say there's measured progress in a lot of these areas.

[0:51:50] Voice 7: I'm always available to any of you if you want to talk through the specifics of these things.

[0:51:55] Voice 7: and every second one of these reports i'm trying to put a narrative report on top of the strategic

[0:52:00] Voice 7: plan so you get a little bit more of a a trend line kind of analysis as well as just having a

[0:52:06] Voice 7: discrete status in each one of those pieces so look forward to that in december okay council

[0:52:14] Trustee Luckham: this is a kind of a defining moment here we are at the end of our agenda we are also at 12 o'clock

[0:52:21] Trustee Luckham: it's always a miracle that we managed to get to this place more or less on time but we also have

[0:52:27] Trustee Luckham: an outstanding item 4.2.5 amendments to trust council policy 7.6.1 this is a freedom of

[0:52:33] Trustee Luckham: information policy and 7.62 freedom of information procedures request for decision council are you

[0:52:39] Trustee Luckham: brave enough to have this discussion i'm seeing i'm seeing oh i'm seeing a majority of in favor

[0:52:47] Trustee Luckham: to have this discussion so let's uh let's see if it can be succinct and if not maybe it will get

[0:52:54] Trustee Luckham: deferred for later page

[0:52:56] Trustee Luckham: 84 in your schedule page 84 um and carmen tail i know this is a really

[0:53:03] Trustee Luckham: important topic for you because it certainly consumes quite a bit of time and energy here

[0:53:08] Trustee Luckham: at the islands trust and appreciate the work that you are doing to get our policies up to date so

[0:53:14] Trustee Luckham: turn it over to you to introduce it and then we'll see what council wants to do sure

[0:53:19] Voice 12: for uh the um

[0:53:21] Voice 12: 7.6.1 the track changes version starts on page 89 and the amendments i'd say are relatively minor

[0:53:31] Voice 12: we've added a tool kit for staff to reference added a definition of trust body as it applies

[0:53:38] Voice 12: to this policy and most importantly included email as a way of receiving requests that definitely

[0:53:45] Voice 12: needed updating and making section two regarding events agenda packages more generic

[0:53:51] Voice 12: so that's it for 7.6.1 changes

[0:53:57] Trustee Luckham: all right um so then 7.6.1 is the first item in this rfd

[0:54:07] Trustee Luckham: So are there any questions on that?

[0:54:10] Trustee Luckham: Trustee Allen.

[0:54:15] Trustee Allen: So I'm not sure whether this relates,

[0:54:17] Trustee Allen: but Carmen, recently I had an FOI on...

[0:54:21] Trustee Allen: I was confused that it was an FOI

[0:54:23] Trustee Allen: because it was information from a resident.

[0:54:28] Trustee Allen: It was put on the Sun Drive, it was given to me,

[0:54:30] Trustee Allen: and we had added it on to our meeting information,

[0:54:34] Trustee Allen: like I wanted to add it on to

[0:54:36] Trustee Allen: in terms of decision and stuff.

[0:54:39] Trustee Allen: And then it became an FOI.

[0:54:41] Trustee Allen: and so I was kind of confused because it was already out there in the open or was it not?

[0:54:46] Voice 12: I think the only thing in question was how was that information on the thumb drive submitted.

[0:54:53] Voice 12: I guess it was just a physical transaction. I think the person was looking for

[0:54:58] Voice 12: some kind of correspondence trail. Thank you.

[0:55:04] Trustee Luckham: Yeah thank you. Noah, okay trustee Fass.

[0:55:10] Trustee Fast: I'm just ready to move the motion.

[0:55:11] Trustee Fast: I like, I like that it's taking us away from binders and into email. And I think it's good that we update this I, I don't want staff to be spending more time on this than they need to anyway so I'd like to move that trust council adopt amended trust policy trust council policy 7.6.1 freedom of information and protection of privacy attachment one move driver secondary.

[0:55:41] Trustee Luckham: Thank you. Any discussion? Trustee Critchley?

[0:55:49] Voice 10: Thank you. Very minor point. I wish I had seen it earlier.

[0:55:53] Voice 10: But on the first page of that, page 89 of the package, the word facsimile, is that spelled correctly there?

[0:56:00] Voice 10: F-A-C-S-I-M-I-L-I-E?

[0:56:07] Voice 12: I can double check that.

[0:56:09] Voice 12: and make sure okay

[0:56:12] Trustee Luckham: that's a minor

[0:56:13] Trustee Luckham: technical correction and will be corrected at the time

[0:56:17] Trustee Luckham: of publication the department will look after that i'm sure thank you for that anybody else

[0:56:23] Trustee Luckham: no then i will call for the vote on the motion that's on uh the first um motion that's on your

[0:56:30] Trustee Luckham: screen uh regarding 7.6.1 all those in favor so i think that's 1920 in favor so please lower your

[0:56:47] Trustee Luckham: hands i think that's everybody um any opposed none opposed that carries unanimously thank you

[0:56:57] Trustee Luckham: so carmen do you want to speak to 7.6.2 sure um

[0:57:01] Voice 12: one thing i did was clarify that a request under

[0:57:05] Voice 12: foi is for records and not for information and this was a suggestion from the office of

[0:57:12] Voice 12: information and privacy commissioner to make sure that we delineate between someone making

[0:57:17] Voice 12: taking an information request that is not an FOI request for records so I clarified that added a

[0:57:25] Voice 12: definition for day basically the number of days we have to respond only include business working

[0:57:31] Voice 12: days not stat holidays or Saturdays and Sundays so it's not just a 30-day period it's longer than

[0:57:36] Voice 12: that when you have those other time periods in and clarified some of the procedures and timelines

[0:57:42] Voice 12: of bringing them in under the requirements of the Act.

[0:57:46] Voice 12: So just did a review and careful

[0:57:48] Trustee Luckham: check of timelines.

[0:57:50] Trustee Luckham: Thank you very much, Carmen.

[0:57:52] Trustee Luckham: As you can see by the nature of this, it's important.

[0:57:55] Trustee Luckham: And so are there any questions?

[0:57:58] Trustee Luckham: Would somebody like to make a motion?

[0:58:01] Trustee Luckham: Trustee Fast.

[0:58:03] Trustee Fast: Yes, thank you, Chair.

[0:58:05] Trustee Fast: I would be pleased to make the following motion

[0:58:08] Trustee Fast: that Trust Council adopt amended

[0:58:09] Trustee Fast: amended trust policy, trust council policy, 7.6.2,

[0:58:14] Trustee Fast: freedom of information and protection of privacy procedure,

[0:58:18] Trustee Fast: attachment three.

[0:58:20] Trustee Luckham: Thank you very much, Trustee Fast.

[0:58:21] Trustee Luckham: Is there a second there?

[0:58:22] Trustee Luckham: Trustee Fenton, thank you, Trustee Fenton.

[0:58:25] Trustee Luckham: Is there any discussion on the motion on the floor?

[0:58:30] Trustee Luckham: No, so I'm going to ask, call for the vote.

[0:58:33] Trustee Luckham: All those in favor?

[0:58:42] Trustee Luckham: That looks like 20 in favor and 21 in favor,

[0:58:46] Trustee Luckham: and i'll ask for any opposed you know i see one opposed there trust okay so that therefore that's

[0:58:58] Trustee Luckham: all in favor and that's passed unanimously the council thank you for that joyful moment

[0:59:04] Trustee Luckham: and i see trustee johnson's hand is up do you have a lingering question no

[0:59:12] Voice 20: i'd like to make

[0:59:13] Voice 20: an apology to trust council and to staff for my intemperance yesterday late i should not have

[0:59:20] Voice 20: used the word ludicrous and i apologize for it and i'll attempt to be less emotional in future

[0:59:27] Voice 20: thank you

[0:59:30] Trustee Luckham: thank you very much trustee johnson that is very much appreciated and uh we can all

[0:59:38] Trustee Luckham: learn from that and to be humble and to acknowledge our foibles when they do arise and

[0:59:45] Trustee Luckham: the chair is forgiving that's for sure um and but sometimes that may be more or less so

[0:59:52] Trustee Luckham: anyway thank you trustee johnson trustee morrison i

[0:59:56] Trustee Morrison: would caution us to be emotional um but

[1:00:00] Trustee Morrison: But thank you very much, Trustee Johnson.

[1:00:02] Trustee Morrison: Respectful is what we want, but emotional is good.

[1:00:05] Trustee Luckham: Yeah, yeah, exactly.

[1:00:08] Trustee Luckham: Thank you, everyone.

[1:00:11] Trustee Luckham: Trustee Johnson, your hand is still up,

[1:00:13] Trustee Luckham: unless you have something else.

[1:00:15] Trustee Luckham: All right, thank you.

[1:00:16] Trustee Luckham: Well, Trust Council,

[1:00:19] Trustee Luckham: this has been a very successful council meeting.

[1:00:22] Trustee Luckham: We've done some good work

[1:00:23] Trustee Luckham: and we've had some really good conversations.

[1:00:25] Trustee Luckham: Not all of it easy,

[1:00:26] Trustee Luckham: and but that's why we govern and and um and so thank you for the debate and the discussion

[1:00:34] Trustee Luckham: and i wish you all the best over the coming months and look forward to seeing you at future meetings

[1:00:39] Trustee Luckham: and um and so i'll just say in the couch and how can we in dialogue for your work uh good work um

[1:00:47] Trustee Luckham: in the work of our stress council so our next meeting is uh as we've discussed already the

[1:00:53] Trustee Luckham: the plan to be

[1:00:54] Trustee Luckham: in person you will be updated if there's any changes and there will be some

[1:00:57] Trustee Luckham: details coming to you um and so i'll just ask for a motion to adjourn if there's no further business

[1:01:02] Trustee Luckham: uh moved by uh trustee fast seconded by trustee fenton thank you and um and so therefore i'll

[1:01:16] Trustee Luckham: call the vote for adjournment all those in favor and they have that and that's 16 or 17 in favor

[1:01:28] Trustee Luckham: i'm sure there'll be none opposed so i'm guessing there are a lot of uh uh

[1:01:34] Trustee Luckham: thank you none wolverton and scott do you want to continue the meeting or you

[1:01:41] Trustee Luckham: have some other discussion items no okay perfect thank you everybody that passes unanimously

[1:01:50] Trustee Luckham: again heartfelt thanks and and many many thanks to the staff and the support here

[1:01:55] Trustee Luckham: listening and being involved in the in the debates and the conversations and the preparation work to

[1:02:01] Trustee Luckham: get us here and ever so grateful to be here on Coast Salish territory. Thank you.

[1:02:10] Voice 2: Goodbye all.