Islands Trust Council community information meeting, September 29, 2021

[0:00:00] Trustee Busheikin: Now, that has now disappeared. So who knows? Thanks. Good. And I see Trustee Peterson has put a territory acknowledgement in the chat. And that is a nice thing to do. But I'm not going to do it because I'm concentrating on chairing and difficult tech things and etc.

[0:00:22] Trustee Busheikin: et cetera. So let's just dive into this. So we'll approve the agenda as amended by consent.

[0:00:31] Trustee Busheikin: Everyone happy? Thank you. Okay. I assume we don't have a town hall or delegations. So we'll go on

[0:00:39] Trustee Busheikin: to the minutes of meetings. Any comments on the minutes? Okay. Then we'll just say that we're

[0:00:52] Trustee Busheikin: we're adopting the minutes by general consent and then let's have a look at

[0:00:58] Trustee Busheikin: the follow-up action list on starting on page 9 and I'll turn that over to staff

[0:01:03] Trustee Busheikin: to just introduce see if there's any comments and then see if there's

[0:01:08] Trustee Busheikin: questions or comments

[0:01:11] Voice 12: you know

[0:01:14] Trustee Busheikin: what if you don't have anything like often staff

[0:01:17] Trustee Busheikin: have little additional bits of info but if you don't it's not a necessity yeah

[0:01:24] Voice 12: Yeah, I don't have anything. The only thing I do is the work I set out for today,

[0:01:31] Voice 13: that

[0:01:32] Voice 12: is updating the policy based on the discussion we had at the last meeting.

[0:01:38] Voice 12: I didn't get around to that in the last week. So I think a discussion, maybe towards the end of this meeting, about how you'd like to continue that work.

[0:01:50] Voice 12: uh whether i'd like to hold a special meeting before december cancel and then i can bring that

[0:01:55] Voice 12: to you at that meeting

[0:01:56] Trustee Busheikin: okay um why don't we just discuss that right now is that is there any reason

[0:02:05] Trustee Busheikin: why not um yeah um so that's the items the two items there um on page nine right under 12th of

[0:02:16] Trustee Busheikin: may or no sorry that is item two on the 12th of may is that the one just

[0:02:26] Voice 15: getting into this

[0:02:27] Voice 15: yeah

[0:02:27] Trustee Busheikin: yeah so

[0:02:30] Voice 15: that would be um page

[0:02:35] Trustee Busheikin: nine page nine should be

[0:02:51] Voice 14: one of the

[0:02:51] Voice 12: more recent ones yeah it's

[0:02:52] Voice 12: the um last item so it starts on page uh 10. and

[0:03:00] Voice 12: there's a long list of things uh there it says

[0:03:02] Voice 12: regional planning committee request staff direct amendments to trust council policy 591

[0:03:07] Voice 12: and there's a whole list of things oh

[0:03:09] Trustee Busheikin: that one okay yes i intended

[0:03:13] Voice 12: to have that work done for

[0:03:14] Voice 12: today so that you can discuss it but i didn't know how to do it that is

[0:03:18] Trustee Busheikin: there a timeline by

[0:03:21] Trustee Busheikin: which we can get this to december trust council or is that not i

[0:03:24] Voice 12: i think there is but you would

[0:03:26] Voice 12: need to have a special meeting i believe um to to do that so we could look at your meeting schedule

[0:03:35] Voice 12: and um do you know the next meeting in regional planning committee

[0:03:40] Voice 9: it is november 3rd

[0:03:42] Voice 12: november

[0:03:43] Voice 12: 3rd so that would work because trust council is november 30th so i could do the amendments

[0:03:51] Voice 12: and bring it to your november 3rd meeting and i need to control where they need to then send

[0:03:56] Voice 12: to council or as a draft but discussion i think if you remember the intent was to allow council

[0:04:03] Voice 12: to have some discussion and then come back to regional planning committee and then you can

[0:04:07] Voice 12: decide on amendments based on what you get from council and then take it to council as a final

[0:04:14] Voice 12: draft in march

[0:04:15] Voice 12: so keep that timeline if i bring this back to you uh november 30th

[0:04:21] Trustee Busheikin: that sounds that sounds good i was seeing some nodding and you know i think we can leave it

[0:04:26] Trustee Busheikin: open if at that meeting we feel ready to actually bring a recommendation for feedback to council

[0:04:32] Trustee Busheikin: we could do that or if we want to leave it more open but i'm i'm you know maybe we can see how

[0:04:37] Trustee Busheikin: it goes so um so we won't need a special meeting it'll just be probably the main item on the agenda

[0:04:43] Trustee Busheikin: for november 3rd

[0:04:44] Voice 12: yeah that's

[0:04:46] Trustee Busheikin: good yeah

[0:04:47] Voice 12: so for me my timing is i would actually do the work next week

[0:04:52] Voice 12: I'm going to be away from the 17th to the 29th,

[0:04:55] Voice 13: but

[0:04:57] Voice 12: I will definitely have a couple

[0:04:58] Voice 12: weeks.

[0:05:00] Trustee Busheikin: Okay.

[0:05:01] Trustee Busheikin: Good.

[0:05:02] Trustee Busheikin: Everyone happy with that?

[0:05:05] Trustee Busheikin: Okay.

[0:05:05] Trustee Busheikin: Thanks.

[0:05:08] Trustee Busheikin: All right.

[0:05:09] Trustee Busheikin: Anything else for the follow-up action list?

[0:05:12] Trustee Busheikin: Any other comments?

[0:05:14] Trustee Busheikin: Okay.

[0:05:15] Trustee Busheikin: Good.

[0:05:16] Trustee Busheikin: I'm just checking that there's people I don't see.

[0:05:21] Trustee Busheikin: So yeah, if I don't see you, oh, go ahead, Tim.

[0:05:32] Voice 11: Yeah.

[0:05:32] Voice 11: thank you just toggling around here um i was just looking at the uh number seven on page 14

[0:05:44] Voice 11: um of the follow-up action report and uh so it says it's in progress but um i guess we can talk

[0:05:54] Voice 11: about that uh in conjunction with the other recommendations from trust council or did we

[0:06:01] Voice 11: we decide when we're going to do that uh

[0:06:12] Voice 15: david marler's talking but is on mute

[0:06:24] Voice 15: maybe

[0:06:24] Voice 12: narissa can correct me but i think uh is that by the council's resolution to

[0:06:29] Voice 12: and sending the document back to regional planning committee to include that issue

[0:06:35] Voice 12: so i

[0:06:36] Voice 15: think that would be covered with that re-referral from council great thanks oh it

[0:06:58] Voice 15: looks like the chair is frozen yeah

[0:07:00] Voice 12: i think we've lost uh the chair so i think there's a vice chair

[0:07:05] Voice 12: on the line uh david yes

[0:07:07] Voice 9: he is there yeah

[0:07:10] Voice 16: um oh and literally i don't have anything in front of

[0:07:14] Voice 16: me so where are we at uh

[0:07:16] Voice 12: we're at the follow-up action list currently and i

[0:07:21] Voice 16: just filmed that

[0:07:22] Voice 16: somebody's following up with the follow-up action list yeah

[0:07:25] Voice 12: so we were just going through the

[0:07:26] Voice 12: follow-up action list and just asking any questions uh on the follow-up action list

[0:07:31] Voice 12: that's where we're at right now

[0:07:34] Voice 15: so does anybody have any questions apparently you're good to go

[0:07:42] Voice 15: them okay

[0:07:43] Voice 12: can you see uh do you have the agenda before you're there i

[0:07:49] Voice 16: do not know you don't okay

[0:07:52] Voice 12: so the next item maybe dion can help with that just can you put it together

[0:07:56] Voice 12: maybe i can show the agenda give me a second yeah i'm going to show the agenda

[0:08:01] Voice 16: excellent all right give me a

[0:08:03] Voice 12: minute here i'm

[0:08:04] Voice 16: in the middle of nowhere so i'm very dysfunctional

[0:08:07] Voice 12: fair enough okay so here's the agenda on the screen uh so we just did item 2.2

[0:08:16] Voice 16: Okay, so we're to town hall, and I assume that we don't have anybody on the town hall side of things with no attendees,

[0:08:26] Trustee Busheikin: and

[0:08:27] Voice 16: we have no delegation.

[0:08:29] Trustee Busheikin: Can you guys hear me?

[0:08:31] Voice 16: Oh, she's back.

[0:08:32] Trustee Busheikin: I'm back, yes.

[0:08:34] Trustee Busheikin: But if I, you know, it just could be the storm.

[0:08:39] Trustee Busheikin: I hope I can stay with us.

[0:08:41] Trustee Busheikin: Yes. So I think that we were just finishing up talking about the following up action list.

[0:08:47] Trustee Busheikin: And when I got booted off, Trustee Peterson had a question. Was that dealt with or was it all about what happened to Laura?

[0:08:56] Trustee Busheikin: It was dealt with. OK. OK, that's great.

[0:09:01] Trustee Busheikin: So then shall we move on to I think what is probably the meat of our meeting, which is six point one.

[0:09:07] Trustee Busheikin: okay so we've got these business cases here and we're also going to fold into the discussion

[0:09:16] Trustee Busheikin: consideration of the request or direction that came to us from trust council so does staff have

[0:09:22] Trustee Busheikin: any introductory comments or should we just open this up for discussion so

[0:09:28] Voice 12: which one are we on

[0:09:28] Voice 12: oh

[0:09:29] Trustee Busheikin: we're on oh so i'm moving us along pretty quickly uh 6.1

[0:09:33] Voice 12: work program items

[0:09:34] Voice 12: so i

[0:09:34] Voice 12: just want to thank and he's not here but i just want to thank robert kojima for

[0:09:43] Voice 12: generally putting this together and narissa uh for working together on this so even though it's

[0:09:47] Voice 12: got my name on it i definitely have much to do with that right um however there are several

[0:09:53] Voice 12: recommendations um and they're all based on strategic plan or continuation of strategic

[0:10:00] Voice 12: strategic plan items and the next logical steps probably makes sense to maybe go through

[0:10:06] Voice 12: a business case so you can ask questions and then we can obviously um make your

[0:10:18] Voice 12: make your motions um one at a time so yeah

[0:10:22] Trustee Busheikin: yeah

[0:10:23] Voice 12: i'll bring it up on the screen okay

[0:10:25] Trustee Busheikin: Okay. So the first one is the implement the high priority actions outlined in affordable housing in the trust area, and specifically develop model density bonus bylaws for consideration of implementation and local trust area bylaws.

[0:10:42] Trustee Busheikin: and um this one i'll just give some background that i did have a long brainstorming kind of

[0:10:49] Trustee Busheikin: discussion with planner chadwick about what this was all about and i think um that's perhaps where

[0:10:57] Trustee Busheikin: option two i think came out of that discussion and we it was i think um i i know that trustee

[0:11:04] Trustee Busheikin: patrick talks a lot about spending more time with the the problem identification part of

[0:11:10] Trustee Busheikin: what we do and I think that's I think where this came out of is thinking well what what do we want

[0:11:16] Trustee Busheikin: to solve with this or it's partially solved. So I'm just going to open up our planner Chadwick

[0:11:23] Trustee Busheikin: did you have any comments do you want to explain a bit more?

[0:11:26] Voice 5: Yeah yeah so I just like to add here

[0:11:30] Voice 5: that so this this particular request was part of three specific topics under the

[0:11:39] Voice 5: strategic it was in the trust council strategic plan related to affordable housing one was the

[0:11:46] Voice 5: uh floor area ratio uh piece uh then there's the density this density bonusing piece and then

[0:11:54] Voice 5: there's um one related to housing agreements so i did a little bit of um of uh sort of research to

[0:12:02] Voice 5: understand for myself where these came from. And I think the intention really of the three of

[0:12:09] Voice 5: these pieces is to be approached in an integrated way, because in terms of looking at affordable

[0:12:18] Voice 5: housing solutions, you sort of need to look at the tools and how they work, how they relate with

[0:12:26] Voice 5: with one another. So, um, the, uh, you know, the, the, the, as I, in the strategic plan,

[0:12:36] Voice 5: it does identify like the interest in having a model bylaws for these, each one of those three,

[0:12:43] Voice 5: but in fact, it, I think that there's more to gain for an integrated lens to be placed on that.

[0:12:50] Voice 5: So the question is how do you achieve that? So one of the, so option two, so the first option

[0:12:58] Voice 5: is just really speaks to what has been kind of identified, you know, get a consult to do

[0:13:06] Voice 5: this piece, the other piece, and the other piece, right? Option two sort of speaks to a more

[0:13:12] Voice 5: integrated way which involves staff. So one of the challenges that we have with when we do these

[0:13:20] Voice 5: receive these consultant reports is they're not necessarily integrated into work staff are very

[0:13:25] Voice 5: busy so there isn't really the opportunity to share and understand how these reports can

[0:13:32] Voice 5: influence the work we do so option two is to actually organize a staff workshop to con

[0:13:38] Voice 5: that actually focuses on on bylaws model bylaws the development of essentially evaluating planning

[0:13:47] Voice 5: the planning tools and identifying how we can use them to address affordable housing.

[0:13:52] Voice 5: And this work would be done as part, so we have annual planning staff training days.

[0:14:04] Voice 5: So it could be done as part of one of our training days and the money could actually

[0:14:10] Voice 5: be used to just hire a facilitator for the session, and then ultimately for the legal review

[0:14:20] Voice 5: of the bylaws that are produced by staff. That way, we have staff engaged from the get-go,

[0:14:27] Voice 5: understanding the opportunities and options, and we do have a lot of staff with a lot to contribute

[0:14:35] Voice 5: you um um on this this topic so um you'd be able to use a number of different minds around the

[0:14:41] Voice 5: table last part again

[0:14:55] Voice 5: yeah she seemed to have frozen take

[0:15:12] Voice 2: care of that uh

[0:15:13] Voice 12: yeah david trustee

[0:15:15] Voice 12: are you there hi

[0:15:18] Trustee Busheikin: i'm back again so i'm gonna keep my video off and hope that makes a difference

[0:15:24] Trustee Busheikin: And I'm sorry on behalf of my bad internet.

[0:15:31] Trustee Busheikin: So I'll just continue.

[0:15:32] Trustee Busheikin: I don't know if, Nerissa, you still had more to say.

[0:15:37] Trustee Busheikin: If so, go ahead.

[0:15:39] Trustee Busheikin: And if not, we can open it up for questions and discussion.

[0:15:43] Voice 5: Yeah, no, I think I pretty much summed up sort of the approach that staff are proposing here.

[0:15:49] Voice 5: And, you know, it does speak to the new item because it would be an opportunity to approach that, engage in thinking about it in a more holistic way that thinks about how all of the different pieces, including the square area ratio, density bonusing and housing agreements can be integrated to create

[0:16:19] Voice 5: you know, solutions to address affordable housing,

[0:16:23] Voice 5: or at least options, whether we can find the solutions,

[0:16:26] Voice 5: I don't know, but.

[0:16:29] Trustee Patrick: Thanks.

[0:16:30] Trustee Busheikin: Trustee Patrick.

[0:16:32] Trustee Patrick: Oh, thank you for this.

[0:16:34] Trustee Patrick: And I think a lot of this is to do with framing.

[0:16:41] Trustee Patrick: And I think, and that may have been why the, you know,

[0:16:44] Trustee Patrick: the report kind of looked at it very bluntly about just looking at floor

[0:16:49] Trustee Patrick: air ratio and where we're going is that you know we're always talking about you know maximizing the

[0:16:58] Trustee Patrick: benefits of housing while minimizing the harms of housing from uh all all sides being ecological

[0:17:05] Trustee Patrick: climatic and socioeconomic and i think we need to be and then you know your integrated approach

[0:17:10] Trustee Patrick: that none of these tools work in isolation of one another so i think i think we need to stress that

[0:17:17] Trustee Patrick: and even put that in the business case that we're being clear because um you know this this ongoing

[0:17:23] Trustee Patrick: conversation you know why are we talking about housing we have no authority for housing yes we

[0:17:28] Trustee Patrick: know and we need to make it clear that this isn't a this is not a debatable topic this is just

[0:17:34] Trustee Patrick: in our authority and housing has negative benefits to the environment it also has negative benefits

[0:17:40] Trustee Patrick: to the you know the social fabric of our islands but it could have positive benefits if we plan it

[0:17:45] Trustee Patrick: right as well. And I think that's what we need to really stress, that it fits and it has an

[0:17:52] Trustee Patrick: incredibly important role. The other piece when it comes to options is to look at external partners,

[0:18:00] Trustee Patrick: not just look internally, but we have external partners as we work here. We've got LTCs that

[0:18:05] Trustee Patrick: are already ahead of us on working on these issues, but we also have housing advocacy groups

[0:18:11] Trustee Patrick: groups all across the islands that are deep into this and they're not scary people they're not out

[0:18:16] Trustee Patrick: trying to populate the island they care about the environment and they want to have housing have low

[0:18:22] Trustee Patrick: impact on the environment and in fact be better than what we're doing right now and what's being

[0:18:28] Trustee Patrick: built on these islands so i would really encourage us on the option two to include external voices to

[0:18:35] Trustee Patrick: help prepare these to be even better

[0:18:40] Trustee Busheikin: thank you um other comments or questions go ahead kate louise and then planner chadwick

[0:18:51] Trustee Busheikin: uh you're muted

[0:18:58] Trustee Stamford: yeah i i just think option two is is good but i also understand um laura's

[0:19:05] Trustee Stamford: laura patrick's um idea about bringing in the additional expertise from the community

[0:19:14] Trustee Stamford: but looking at this in a more holistic way having having an opportunity for the planners to go

[0:19:21] Trustee Stamford: through the specifics of their expertise as well I think makes so much more sense to me rather than

[0:19:28] Trustee Stamford: working in silos so I'm I think option two is good and I also think that having a format that

[0:19:36] Trustee Stamford: permits um external community organizations having some kind of participation in this would go a long

[0:19:44] Trustee Stamford: way to um sort of repairing some of the the concerns that um local communities have in this

[0:19:53] Trustee Stamford: issue

[0:19:53] Voice 13: uh

[0:19:57] Trustee Busheikin: planner chadwick you had your hand up i think

[0:20:04] Voice 5: yeah i was gonna um yeah just add that

[0:20:06] Voice 5: that the workshop could include looking at strategies

[0:20:10] Voice 5: for integrating other voices and understandings

[0:20:14] Voice 5: and the choice of our consultant could reflect

[0:20:18] Voice 5: an interest in understanding,

[0:20:20] Voice 5: it would be somebody who would be engaged

[0:20:23] Voice 5: in affordable housing, not necessarily possibly

[0:20:28] Voice 5: on the islands, but also in other places in the province.

[0:20:34] Trustee Busheikin: Other comments or questions?

[0:20:37] Trustee Busheikin: okay i'll just put myself oh go ahead case and then i'll put myself on the speakers list

[0:20:41] Trustee Busheikin: yeah

[0:20:43] Voice 2: i i agree with the idea of option two extending it externally as well as interesting

[0:20:48] Voice 2: having uh you know housing groups and environmental groups and potentially even

[0:20:53] Voice 2: what about a first nation element to this as well

[0:20:58] yeah

[0:21:00] Trustee Busheikin: thanks i'm appreciating these ideas um it kind of brings home to me how um

[0:21:08] Trustee Busheikin: how slowing down sometimes speeds you up in the long run, because, you know, we try and be

[0:21:15] Trustee Busheikin: efficient, and we have this sense of pressure. But these discussions in the early stages of

[0:21:20] Trustee Busheikin: figuring out what we're doing, how to do it, what our goals are, is so important. Yeah, I also like

[0:21:25] Trustee Busheikin: option two, I think it's some, you know, a bit of an innovation to try and get at things that

[0:21:32] Trustee Busheikin: that this committee has been talking about all term,

[0:21:34] Trustee Busheikin: which is about breaking down those silos

[0:21:37] Trustee Busheikin: and getting that regional collaboration within the trust.

[0:21:44] Trustee Busheikin: And I like the idea of really relying on the expertise

[0:21:47] Trustee Busheikin: and knowledge of our planners and pulling that together.

[0:21:53] Trustee Busheikin: And I very much like the idea of looking for ways

[0:21:57] Trustee Busheikin: to bring in outside voices

[0:22:00] Trustee Busheikin: racism community housing advocacy groups, I don't, you know, that becomes a much bigger,

[0:22:05] Trustee Busheikin: more expensive undertaking, but maybe there's a simple way to do it. Like just a couple of,

[0:22:12] Trustee Busheikin: I mean, just a couple of staff on a Zoom call with, you know, you could ask us to select some

[0:22:19] Trustee Busheikin: housing advocates from our communities and that there could be a focus group, something like that.

[0:22:27] Trustee Busheikin: I'm not sure and the other thing I thought of is you know making sure that trustees stay connected

[0:22:35] Trustee Busheikin: to this because I think what happened is the trustees that originally said let's look at this

[0:22:41] Trustee Busheikin: aren't a lot of them aren't around and it became an idea that was disconnected to its impulse

[0:22:46] Trustee Busheikin: and I think that the consultant probably didn't also necessarily connect to what was what those

[0:22:55] Trustee Busheikin: those trustees who voted to do this were thinking of what they were seeing in their communities and

[0:22:59] Trustee Busheikin: what they hope to do with it. So I think it would be important, like maybe when this is in the

[0:23:05] Trustee Busheikin: planning stages, maybe to bring it back to this committee, or even just have a little focus group

[0:23:10] Trustee Busheikin: of a few members of this committee, just an informal phone call. I won't even call it a focus

[0:23:14] Trustee Busheikin: group, just to keep the connection from the grassroots level, which I think the trustees

[0:23:23] Trustee Busheikin: can express up to what's happening in this workshop and then I also wondered if you know

[0:23:29] Trustee Busheikin: somehow there could be a bit of a communications piece that could come out of this a report on

[0:23:35] Trustee Busheikin: this that would be aimed at trustees but possibly also these other partners and community members

[0:23:43] Trustee Busheikin: to really explain what this is about and how it would be used and it could be you know as

[0:23:50] Trustee Busheikin: extra work but it's something that would save work in the long run when and if LTCs want to

[0:23:55] Trustee Busheikin: put this into their LUB and OCP there'd be something a communications piece like just a

[0:24:03] Trustee Busheikin: one or two pager that explains it because just sitting with draft bylaws in front of you often

[0:24:09] Trustee Busheikin: is hard to take in the context stuff and what it means on the ground so these are all just ideas

[0:24:15] Trustee Busheikin: but I certainly do like option two so thank you and trustee Patrick you can go ahead well I just

[0:24:23] Trustee Patrick: bad echo i have good news the housing advocacy groups have uh coordinated themselves all across

[0:24:29] Trustee Patrick: the islands trust area so um they've done the work for us and they're well connected now and

[0:24:35] Trustee Patrick: so it's not hard to reach out and to get them and the other question i have is i really want

[0:24:40] Trustee Patrick: to make sure we understand the budget we didn't have enough money last year to do the work that

[0:24:45] Trustee Patrick: we had laid out to do so do we have we given ourselves enough money um to to retain a

[0:24:51] Trustee Patrick: consultant of you know to support this process in an integrated fashion thank

[0:24:57] Trustee Busheikin: you good question

[0:24:59] Trustee Busheikin: uh would staff like to comment

[0:25:02] Voice 12: um

[0:25:07] Voice 5: yeah i mean it i think i think if we keep it fairly focused

[0:25:12] Voice 5: to begin with um the amount that's been allotted uh ten thousand dollars is is adequate for that um

[0:25:19] Voice 5: I think there may be, if you want to extend beyond, beyond sort of focusing on a staff

[0:25:27] Voice 5: workshop, and I think, I think the 10,000 could, you know, that, that would, that would

[0:25:32] Voice 5: probably cover the ability for our consultant to work, to, to do some kind of a communications

[0:25:37] Voice 5: piece, a simple communications piece, but again, like, if we think of, of anything that

[0:25:43] Voice 5: that would be sort of bigger than the consideration

[0:25:47] Voice 5: of additional funds may need to be made.

[0:25:53] Trustee Busheikin: Okay, well, and that, can we do that off the cuff?

[0:25:58] Trustee Busheikin: I mean, can we just add a couple thousand dollars on

[0:26:01] Trustee Busheikin: or does that have to go back to the drawing board?

[0:26:07] Voice 12: That's a good question.

[0:26:08] Voice 12: So maybe if I may,

[0:26:12] Voice 12: it kind of depends what you want it to do with dollars.

[0:26:15] Voice 12: So it's all for consultant.

[0:26:17] Voice 12: consultants are around $150 an hour. So for $10,000, you're going to get probably 75 hours,

[0:26:26] Voice 12: which is roughly two weeks. There

[0:26:30] Voice 12: could be other expenses too, which we build into that,

[0:26:33] Voice 12: whether it's legal or other things like that. So to answer your question, you know, we can add

[0:26:44] Voice 12: more dollars, but without knowing specifically what we're planning to do with this, it's hard

[0:26:50] Voice 12: to say how many dollars would make sense I guess is what I'm saying so I don't really know until

[0:26:56] Voice 12: we kind of work out exactly what we're going to do what the dollars would be I think what you

[0:27:02] Voice 12: can do is go to the financial planning committee and say this is our first go at it you could ask

[0:27:09] Voice 12: staff to come back with a more detailed proposal for that option to say next meeting or even one

[0:27:17] Voice 12: that and then you can revise the dollars thank

[0:27:21] Trustee Busheikin: you um well it's up to the committee do we want

[0:27:32] Trustee Busheikin: to stick with what we have do we want to um we can send it along perhaps with a proviso that it may

[0:27:39] Trustee Busheikin: change i'm just worried about the timing the way things move through the conveyor belt of budget

[0:27:44] Trustee Busheikin: planning um or if we're going to send it back stuff we should be clear and what i'm hearing

[0:27:50] Trustee Busheikin: is that there's interest in some level of community consultation and or communications,

[0:28:03] Trustee Busheikin: a communications element to this. At least that's what I think I'm hearing. But if we want to do

[0:28:12] Trustee Busheikin: that, someone should make motion to that effect, that we're going to ask staff to do more work on

[0:28:18] Trustee Busheikin: it and if i can just add one more thing i'm just looking at the uh the motion that's recommended

[0:28:26] Trustee Busheikin: i'm wondering if it really captures what this is about to create model uh model density bonus

[0:28:32] Trustee Busheikin: bylaws uh i just noted that last trust council the actual wording in these motions becomes quite

[0:28:38] Trustee Busheikin: important in terms of how people take them and i think what this is this is moving a little bit

[0:28:42] Trustee Busheikin: bit away from that original plan and i'm wondering um if it should even just be more general to

[0:28:49] Trustee Busheikin: create model bylaws for affordable housing because what i heard from planner chadwick is it may look

[0:28:58] Trustee Busheikin: at the interplay between density bonus floor area ratio and housing agreements possibly

[0:29:04] Trustee Busheikin: um that it's a little bit more exploratory um which i think is its its uh strength so

[0:29:11] Trustee Busheikin: So that might be an idea.

[0:29:13] Trustee Busheikin: But I'm just going to be quiet now and see if someone would like to suggest an action.

[0:29:23] Voice 12: May I just ask you to share, is option two in here, Nerissa?

[0:29:30] Voice 12: Can you just, what page would that be on?

[0:29:33] Voice 12: I'll bring it up on the screen.

[0:29:34] Voice 12: That's fine.

[0:29:35] Voice 12: Oh, there it is.

[0:29:37] Voice 12: Got it.

[0:29:40] Voice 12: So, yeah, if I may, through the chair, the resolution that's recommended would not do this option two.

[0:29:47] Voice 12: So if it's option two that you're interested in.

[0:29:50] Trustee Busheikin: Oh.

[0:29:51] Trustee Busheikin: to

[0:29:52] Voice 12: reword that

[0:29:54] Voice 12: resolution

[0:29:54] Voice 12: so

[0:29:56] Voice 12: if you'd like

[0:30:00] Voice 12: that i think you can keep the beginning part of it remove the model section and just say to organize

[0:30:08] Voice 12: a workshop to focus on developing model bylaws to address housing affordability period okay

[0:30:14] Voice 14: open and

[0:30:15] Voice 12: we can explain what that is you know the business case explains it well what we can do with the

[0:30:21] Voice 12: business case here is actually reworded to focus on option two

[0:30:27] Trustee Busheikin: okay um okay go

[0:30:32] Trustee Patrick: ahead trustee patrick

[0:30:34] Trustee Patrick: i don't mean to throw a monkey wrench into the questions here but i know there's also

[0:30:38] Trustee Patrick: conversations about you know having a dedicated staff person on housing across the entire trust

[0:30:45] Trustee Patrick: area is that the whole separate issue or how does that fit into the a workshop concept

[0:30:56] Voice 12: Yeah, if I may. I think that might be a separate issue for the staffing, but maybe the workshop might identify that. That could be an outcome of a workshop that could then come back through the Regional Planning Committee and may go forward as a recommendation to fund some of those.

[0:31:19] Voice 12: And that could go into all of the feedback we're getting through some of the log-out lines, too.

[0:31:30] Trustee Busheikin: Thank you. Trustee Patrick?

[0:31:33] Trustee Patrick: well my only concern and this is so hard when you know my head's blowing up after trying to explain

[0:31:39] Trustee Patrick: to people on our island you know we've got the federation and we have our local work and how

[0:31:43] Trustee Patrick: the two work together um so we need to do more than just have a workshop with them with staff

[0:31:53] Trustee Patrick: next year we need to have a workshop and have money to proceed with doing some work

[0:31:58] Trustee Patrick: work so that that's my concern is that we have sufficient funds to address some of these issues

[0:32:05] Trustee Patrick: in a in a in a somewhat urgent manner um it so that what is it to do the option two plus

[0:32:15] Trustee Patrick: the ten thousand dollars is that what we're or are you saying just the five thousand dollars

[0:32:24] Trustee Patrick: and not have any money to do the work if there is an obvious so

[0:32:30] Voice 12: if i made through the chat

[0:32:32] Voice 12: going back to the strategic plan there's three items which have been identified that's the

[0:32:38] Voice 12: all three of them develop all the while and that's kind of the action and the

[0:32:44] Voice 12: strategic so i think what this would do what marissa is suggesting is a step back

[0:32:52] Voice 12: to look at how do we integrate all three of those and possibly come over the single model bylaw

[0:32:59] Voice 12: So maybe I just ask through the chair, Chris, thinking around that, so the 10,000 would get the workshop done, but I don't think that we might need to actually then take what comes out of that workshop and draft a model by-law for consideration, so that would be an additional point.

[0:33:22] Voice 12: But maybe Chris can speak through the chair.

[0:33:26] Voice 5: Thank you, please.

[0:33:27] Voice 5: please. Yeah, so David, your assumption is correct there, that the 10,000 allotted would

[0:33:35] Voice 5: essentially be to support the workshop and the outcome from the workshop. So model bylaws that

[0:33:42] Voice 5: would come out of that process would also need to be legally reviewed, so that amount of money

[0:33:52] Voice 5: considers that and as I sort of identified before in terms of communications a small communications

[0:33:58] Voice 5: sort of two-page communications piece is probably something that could be

[0:34:04] Voice 5: could be integrated into this amount and be like essentially like one of the products of

[0:34:12] Voice 5: this process but I think if you're wanting to go beyond and I think I mean the workshop could

[0:34:19] Voice 5: could also, you know, address, you know, looking at, start to address looking at gaps, but I think

[0:34:27] Voice 5: that, I think that sort of getting to a place where there's decisions on, you know, a full-time

[0:34:35] Voice 5: staff person, that's more, there may be more process involved in identifying, you know,

[0:34:44] Voice 5: know, how to move towards that. And, and also the piece around engagement with, with community

[0:34:53] Voice 5: organizations, etc. That I think is moving into a bigger project. So I think that if there is

[0:35:01] Voice 5: consideration of that piece, as well as, you know, maybe larger communications, and, and maybe,

[0:35:07] Voice 5: you know, some sort of strategy development leading to recommendations that would include

[0:35:13] Voice 5: include additional staff or what our reallocation of staff time um I think that's a bigger project

[0:35:19] Voice 5: that's beyond this this would be a first step um um that's that's sort of the way that I see it

[0:35:27] Trustee Busheikin: can I just ask a question of clarification then because they're going to have a workshop and

[0:35:31] Trustee Busheikin: you're not going to walk out of the workshop with draft bylaws because that can't really happen in

[0:35:34] Trustee Busheikin: a day with a bunch of people so it's the idea that a staff member probably you based on what

[0:35:39] Trustee Busheikin: happens at the workshop and maybe working with a consultant will as part of within this ten thousand

[0:35:46] Trustee Busheikin: dollar budget will produce the draft bylaws and perhaps the two-page communications piece

[0:35:53] Voice 5: uh yeah so that's the uh you know because um it would likely you know i mean this is this

[0:36:00] Voice 5: would be uh probably a very good task for one of the regional planning team members right so

[0:36:04] Voice 5: um to work with the consultant the benefit of having the consultant is that um as you know staff

[0:36:10] Voice 5: are really quite stretched um and so um um having the benefit of the consultant to uh the consult

[0:36:17] Voice 5: the staff person would work quite closely with the uh the consultant the consultant would essentially

[0:36:22] Voice 5: do the um you know produce the product with the input from uh from staff okay

[0:36:30] Trustee Busheikin: and that can fit

[0:36:31] Trustee Busheikin: into the ten thousand

[0:36:32] Voice 10: you

[0:36:33] Trustee Busheikin: think okay trustee

[0:36:36] Trustee Patrick: patrick sorry i didn't realize my hand was still

[0:36:39] Trustee Patrick: So I think generally we're getting there, but I think we need to sound a little bit more like we're working harder on this.

[0:36:49] Trustee Patrick: And so I just I'm concerned about the money.

[0:36:58] Trustee Busheikin: I mean, I wonder if we could just I know it perhaps isn't, you know, very it's a little random, but we could just make it a little higher.

[0:37:11] Trustee Busheikin: And if we spend less, we spend less. It seems like we often don't have enough.

[0:37:14] Trustee Busheikin: and um but it's right now we don't have actual line items to attach to more money um and this is

[0:37:23] Trustee Busheikin: you know it's pretty much a ballpark figure of five thousand and five thousand so maybe we should

[0:37:27] Trustee Busheikin: go seven thousand and five thousand like i don't i really don't know and i think um yeah but let's

[0:37:34] Trustee Busheikin: hear from trustee wolverton and then trustee peterson okay

[0:37:40] Voice 8: i guess it depends if you know if

[0:37:43] Voice 8: if there's going to be outreach and involvement of others then then we should build more into

[0:37:50] Voice 8: that budget so that those people can participate in a meaningful way

[0:37:56] Voice 15: and okay trustee peterson

[0:38:02] Voice 11: yeah thank you chair um i just would like to understand a little bit better um what trustee

[0:38:09] Voice 11: Patrick is sort of seeing as the next step after this sort of option two in terms of what we might

[0:38:19] Voice 11: be looking at funding and maybe I'm just being dense here but just in terms of like what would

[0:38:26] Voice 11: the next or sort of what would the follow-through look like sort of a next step after what we're

[0:38:34] Voice 11: looking at specifically here what you would sort of envision because I'm certainly not against

[0:38:38] Voice 11: um uh the the concept of asking for more funding but i just i i'm more comfortable sort of doing

[0:38:47] Voice 11: that in a sense of knowing what our next aspirational step might be rather than just

[0:38:52] Voice 11: sort of adding some funding so if that's all right yeah

[0:38:56] Trustee Patrick: well i'm having i mean my i just want

[0:38:59] Trustee Patrick: to make sure we have enough money if you know they get together they have an idea and they go

[0:39:04] Trustee Patrick: go, oh, this is a super, you know, they narrow in and we need to get this bylaw written.

[0:39:08] Trustee Patrick: And staff are busy, as we know, that we have sufficient consulting support to help them

[0:39:13] Trustee Patrick: move from good idea to, you know, a bylaw. That's my concern.

[0:39:22] Voice 11: Okay, thanks.

[0:39:24] Trustee Busheikin: So this is a question for staff. And I think it's a really, a really good question. Like we're,

[0:39:31] Trustee Busheikin: I know staff are under and we all are pressure um to get lots done without spending too much money

[0:39:38] Trustee Busheikin: but I think in you know it it becomes more expensive in the long run to underfund things

[0:39:44] Trustee Busheikin: that need more funding and then they come back to us and they're not done and um

[0:39:50] Trustee Busheikin: so yeah there's just curious to hear if staff have any more thoughts on this um

[0:39:57] Voice 5: go ahead yeah

[0:39:58] Voice 5: Yeah, so I would say, I mean, we have bylaw writing expertise on staff, so getting to

[0:40:06] Voice 5: a place where we've got a model bylaw, I think, could be achieved through this workshop method.

[0:40:12] Voice 5: It's the communication of that piece and where we go from there, and that can involve

[0:40:21] Voice 5: involve LTCs taking it up as something that they want to take up as a project, for example.

[0:40:32] Voice 5: So I think that's all manageable within the amount. But as I've mentioned, I think as soon

[0:40:39] Voice 5: as we start to extend it and involve, you know, forums with community organizations and, you know,

[0:40:48] Voice 5: of looking at developing more of an overall strategy.

[0:40:52] Voice 5: That's another, that is another step

[0:40:54] Voice 5: to step beyond this first step.

[0:40:57] Voice 5: So that's, yeah.

[0:41:02] Trustee Busheikin: Thank you.

[0:41:03] Trustee Busheikin: Trustee Longeris.

[0:41:05] Trustee Busheikin: Yeah,

[0:41:05] Voice 2: I certainly liked the idea of,

[0:41:08] Voice 2: as I said earlier about having the different groups,

[0:41:10] Voice 2: housing advocates in there,

[0:41:12] Voice 2: as well as the environmental protection side of things.

[0:41:16] Voice 2: I mean, we're trying to break out the silo thinking.

[0:41:18] Voice 2: So if we're going to pull together outside groups, it should be a balance, not just housing.

[0:41:26] Voice 2: I'm hearing a lot about housing advocates, but not a lot about that.

[0:41:30] Voice 2: And also First Nations.

[0:41:32] Voice 2: Can we find someone, a First Nation group with an environmental background or a housing background to be involved in it?

[0:41:40] Voice 2: Draw that in as well.

[0:41:42] Voice 2: If it's just strictly housing, I'm not that keen on it.

[0:41:46] Voice 2: I think it should be a little broader than that.

[0:41:48] Voice 2: but then maybe i'm just hearing wrong so and

[0:41:53] Trustee Busheikin: i'm gonna put myself on this because it's like i

[0:41:55] Trustee Busheikin: i love the idea of engaging more voices and engaging the people who live on the islands i

[0:42:01] Trustee Busheikin: just i don't actually think this is the right place for that like this is fairly technical

[0:42:07] Trustee Busheikin: like we're talking about bylaws floor area ratio hard to explain housing agreements hard to explain

[0:42:14] Trustee Busheikin: um it's you know i think there's there's other places to get um this community involvement i

[0:42:26] Trustee Busheikin: mean we held a forum for three four or five years ago last term uh that was a good first step but i

[0:42:33] Trustee Busheikin: actually think what we're talking around here is some kind of a fairly ambitious project to create

[0:42:39] Trustee Busheikin: a island stress housing strategy much like we're doing the freshwater strategy

[0:42:43] Trustee Busheikin: uh that has and that has um lots of different i mean the process of creating it i think has

[0:42:50] Trustee Busheikin: been fairly thorough in terms of involving a lot of voices we could go even uh i mean

[0:42:55] Trustee Busheikin: water is more technical than housing so i think that a housing strategy could involve maybe even

[0:43:01] Trustee Busheikin: more or more community members but that would be a major project um for uh next year or the year

[0:43:10] Trustee Busheikin: year after, we can see how much the freshwater strategy cost. It doesn't have to be the same,

[0:43:16] Trustee Busheikin: but I

[0:43:17] Trustee Busheikin: don't, I think getting the community input into this when it really, I think is pretty much

[0:43:22] Trustee Busheikin: a technical exercise is going to end up being really expensive and is going to frustrate the

[0:43:27] Trustee Busheikin: community members and even possibly the First Nations being called in to take part in a planning

[0:43:32] Trustee Busheikin: exercise. But that's, those are my thoughts. Trustee Stamford, go ahead. You're muted.

[0:43:41] Trustee Busheikin: Yeah,

[0:43:42] Trustee Stamford: yeah. I just think, unlike with the water strategy where everybody understands and has a vested interest in water and one perspective of water, housing has quite different sides.

[0:43:57] Trustee Stamford: If you do expand out of the workshop to include environment, different interest groups, which is important in a certain aspect, but you would probably get bogged down in that the point of the workshop could get very easily lost.

[0:44:25] Trustee Stamford: And

[0:44:27] Voice 15: you're breaking up.

[0:44:28] Voice 10: is

[0:44:32] Voice 15: important

[0:44:34] Voice 10: is anyone else

[0:44:36] Trustee Stamford: having trouble hearing maybe a different venue for that

[0:44:39] Trustee Stamford: yeah i'm gonna turn off here yeah uh did you hear me yeah we heard

[0:44:48] Trustee Busheikin: most of the last couple sentences

[0:44:49] Trustee Stamford: okay well i'll just leave it at that i i would like to see it maintained in a more um focused

[0:44:56] Trustee Stamford: focused, um, uh, planning exercise, then why write out? Although there is an opportunity for that in

[0:45:05] Trustee Stamford: a different, maybe a different question.

[0:45:09] Trustee Busheikin: Thank you. Um, we've spent a lot of time on this and

[0:45:12] Trustee Busheikin: I think that's fine. Like this is, you know, we talk a lot about wanting to innovate. And as I

[0:45:18] Trustee Busheikin: said at the beginning, when I introduced this, I think this is a new approach to, uh, meeting goals

[0:45:24] Trustee Busheikin: that we've been working with all term around collaboration.

[0:45:28] Trustee Busheikin: And I think the discussion is in a way teasing out

[0:45:31] Trustee Busheikin: some of the nuances of that.

[0:45:34] Trustee Busheikin: So I think it's a good discussion,

[0:45:35] Trustee Busheikin: but I also am aware of time moving along.

[0:45:37] Trustee Busheikin: And I feel like we've gotten pretty close

[0:45:40] Trustee Busheikin: to being ready to take action on this.

[0:45:44] Trustee Busheikin: So are there more questions or comments?

[0:45:48] Trustee Busheikin: And if not, I think we could be ready for a motion.

[0:45:52] Voice 3: I have had I've got my hand up oh I'm so sorry it's

[0:45:56] Voice 3: okay it's okay yeah I just wanted to say

[0:45:58] Voice 3: I sort of there's a lot of conversation going on I agree 100% with the past two speakers don't

[0:46:04] Voice 3: you're making it too complicated and I have serious concerns and I don't know where this

[0:46:09] Voice 3: should have come in but we keep talking about housing affordability and that is not realistic

[0:46:14] Voice 3: these housing projects are not affordable housing is not affordable I think we need to change the

[0:46:20] Voice 3: of language somehow but if you're dreaming one main island we have an application for 10 units

[0:46:27] Voice 3: and these are not going to be affordable for most of our islanders so i just want to get that point

[0:46:32] Voice 3: out there and maybe that will come out in the workshop and also that housing needs for salt

[0:46:38] Voice 3: spring versus housing needs for gambier 100 different so we need something that's more

[0:46:44] Voice 3: more overall comprehensive for all of us.

[0:46:47] Voice 3: But also I'll go back to this, you know,

[0:46:49] Voice 3: the other concern that, you know, Steve Wright has brought up and,

[0:46:52] Voice 3: and as things are booming in the islands right now,

[0:46:55] Voice 3: I'm just worried and concerned that we're,

[0:46:57] Voice 3: we're sort of getting into areas that are going to end up biting us in the

[0:47:02] Voice 3: back. I think it's going to be a nightmare.

[0:47:04] Voice 3: So just cautionary in

[0:47:05] Voice 3: terms of building and density and environment.

[0:47:09] Voice 3: Okay. Thank you.

[0:47:10] Voice 3: Hmm. Thank you.

[0:47:16] Trustee Busheikin: So if someone would like to make a motion, I believe that there's highlighted text here in front of us.

[0:47:23] Trustee Busheikin: And if someone wants to change affordability to options or diversity, they can do that.

[0:47:33] Voice 3: So I'll move that staff organize a workshop. I can't quite see all the screens I was missing.

[0:47:40] Voice 3: Staff organize a workshop for planning staff to focus on the development of a model bylaw that looks at housing options that are suitable to the Islands Trust area and that create levels of accessibility or trying to think of the right word without putting in housing affordability.

[0:48:05] Voice 3: staff organized workshop development to the bylaw that provides for options that are suitable to the

[0:48:11] Voice 3: trust area so

[0:48:14] Voice 12: if i may just check yeah

[0:48:17] Voice 3: yeah clean that just

[0:48:20] Voice 12: going to go up here okay okay

[0:48:22] Voice 12: all right

[0:48:23] Voice 3: so

[0:48:24] Voice 12: i think what we would probably suggest is the resolution said the regional planning committee

[0:48:30] Voice 12: part of the financial planning committee in the fiscal year 2022-23, the business case

[0:48:38] Voice 12: of Street Tutor Plan Act number 4.4 IB, I'd say as amended, and then to, option number

[0:48:51] Voice 12: two, to organise a staff, yes, to organise a workshop applying staff to focus on development

[0:49:01] Voice 12: to follow bylaws to address housing affordability so incorporate or whatever that last word happens

[0:49:08] Voice 12: to

[0:49:08] Voice 13: kind of mesh those

[0:49:09] Voice 12: two together i'm wondering if the arc hold that up on the screen yeah and

[0:49:14] Trustee Busheikin: let's let's give diana a moment or two because there's a lot flying around

[0:49:18] Voice 9: you want me to put

[0:49:20] Voice 9: you want me to put my um what i'm writing up on screen is that what you said david yeah

[0:49:24] Voice 12: just so

[0:49:26] Voice 12: they can see the

[0:49:26] Voice 12: resolution okay

[0:49:28] Voice 9: um

[0:49:29] Voice 12: so and then what we would do with that if that resolution

[0:49:32] Voice 12: passes is we would update the business case um to make that option two as the business item

[0:49:39] Voice 12: forward that to financial plan so in the middle to make that as big as possible

[0:49:47] Voice 12: is that good

[0:49:53] Voice 12: plus sign bottom right corner oops

[0:49:55] Voice 15: yeah yeah that's

[0:49:57] Voice 9: good are we good for reading it

[0:50:02] Voice 9: the

[0:50:05] Voice 12: question is i think maybe through the chair back to the mover is in here it says

[0:50:10] Voice 12: a housing affordability and i think there's concern around that so yeah

[0:50:24] Voice 3: i suggested housing options

[0:50:27] Voice 3: as as a term rather than affordability it's not but it's not the perfect perfect wording so open

[0:50:34] Voice 3: for suggestions i

[0:50:36] Voice 8: think it should be the the motion above this one is to do with in the wrong

[0:50:42] Voice 12: spot oh it's the wrong one yeah we're

[0:50:44] Voice 8: in the wrong spot

[0:50:44] Voice 12: yeah

[0:50:45] Trustee Busheikin: thanks for noticing that yeah it's the

[0:50:48] Voice 12: the one that's split can you push everything down to one page there so yeah so that rpc

[0:50:59] Voice 12: 2021 xxx everything below that can push it down to the next page so put line returns above rpc

[0:51:05] Voice 12: okay that's good hold

[0:51:10] Voice 9: on so where it was my oh so it was this one it's this here yeah oh no it's

[0:51:21] Voice 9: this one yeah

[0:51:22] Voice 15: sorry

[0:51:23] Voice 9: just bouncing around trying to catch where we were going okay that's okay

[0:51:27] Voice 9: just take your

[0:51:27] Trustee Busheikin: time and

[0:51:31] Voice 9: that goes up above okay and then this part

[0:51:36] Voice 9: is backing up into that oh we're split that's the problem on the page okay hold on

[0:51:44] Voice 13: yeah

[0:51:45] Voice 9: so we're gonna see it all nicely together okay so

[0:51:52] Voice 12: delete where it says to create

[0:51:53] Voice 12: model text bylaws delete

[0:51:59] Voice 9: to

[0:52:02] Voice 12: create model text bylaws and say to organize get rid of stuff

[0:52:16] Voice 9: there we go sorry

[0:52:24] Voice 12: okay back to the chair thank you can

[0:52:28] Voice 3: i say i did say i did say also housing options suitable

[0:52:33] Voice 3: to the islands trust area thank you yeah

[0:52:38] Voice 14: can you put that in

[0:52:43] Voice 9: was that right yeah just one more

[0:52:46] Voice 12: little yeah one more little thing after number four point

[0:52:53] Voice 15: okay we

[0:52:55] Voice 12: will amend it great

[0:52:57] Voice 9: okay are

[0:53:01] Voice 9: are we good are we

[0:53:05] Trustee Busheikin: good okay i see i see i think is laura patrick are you um um seconding that

[0:53:13] Trustee Busheikin: and or discussing no i have a i want to discuss so i guess i'm not okay i'll second it and then

[0:53:21] Trustee Busheikin: i see laura patrick and peter luckham so let's go with peter luckham we haven't heard from you

[0:53:28] Trustee Busheikin: yet today so i'm going to give you the floor or whatever we have here well

[0:53:34] Trustee Luckham: thank you i actually

[0:53:35] Trustee Luckham: you know was reluctant to jump in at all and um wanted to jump in before the motion was actually

[0:53:42] Trustee Luckham: seconded um only because it's ex-officio i'm conscious of the role a non-voting member that

[0:53:52] Trustee Luckham: I play and I do think the opportunity exists for me to bring some thoughts to each of the

[0:54:00] Trustee Luckham: committees that I sit on with respect to broad issues and the experiences that I have had

[0:54:08] Trustee Luckham: within the Islands Trust. Absolutely. I

[0:54:11] Trustee Luckham: think that it yeah and so thank you for that so

[0:54:15] Trustee Luckham: I think the word and I just want to echo the words of Janine Dodds there in her attempting

[0:54:22] Trustee Luckham: to craft and advance this motion is simply talking about housing period because the world

[0:54:33] Trustee Luckham: has changed in the last 10 years and it's going to be very different in another 10 and I don't

[0:54:37] Trustee Luckham: really know what affordability means but certainly there's a necessity and Laura Patrick I think is

[0:54:44] Trustee Luckham: the first person that I heard speak to this is to speaking about housing generally because

[0:54:51] Trustee Luckham: Because all housing needs to be considered in the future, and how all of that housing is manifest is going to affect the accessibility of housing by everyone.

[0:55:07] Trustee Luckham: Because indeed, we're going down this path that I don't think is actually reversible, because it's driven by much greater forces.

[0:55:18] Trustee Luckham: So just want to suggest that I think, whether it's density bonusing or floor area ratios or duplex or whatever, you know, it's about housing, of which not, I think, in the future, not many, including myself, may be in a situation to actually be able to buy or rent places.

[0:55:42] Trustee Luckham: So we have to think about housing more broadly.

[0:55:45] Trustee Luckham: and then so that's my remark on that topic you should consider that but then I also wanted to

[0:55:53] Trustee Luckham: just jump in and say that you know I think there's a we need to be considering opportunities

[0:56:01] Trustee Luckham: to rethinking about how we say things and the language that we use and how we do develop and

[0:56:07] Trustee Luckham: do the work that we do and to some extent we're stuck in some of these silos which is I haven't

[0:56:14] Trustee Luckham: fully develop this new idea. We're in these silos of which local planning service is one,

[0:56:21] Trustee Luckham: trust area service is another, communications is another, those sorts of things. But I think that

[0:56:27] Trustee Luckham: in the language that we use and how we do things, model bylaws are not necessarily appreciated by a

[0:56:34] Trustee Luckham: lot of people because they don't want to be cookie cutters. They don't want to be cookies, actually.

[0:56:39] Trustee Luckham: and and um the complexity although this is a complex subject we have to make it accessible

[0:56:49] Trustee Luckham: to people so if we're using language and creating and crafting bylaws that are complex and beyond

[0:56:56] Trustee Luckham: the comprehension of the average person um we're not going to be successful because people are

[0:57:01] Trustee Luckham: going to misunderstand it or interpret it in ways that were not originally intended

[0:57:05] Trustee Luckham: And so I think there is value and I'm not sure where it is in terms of the timeframe there is value and engaging more people, and even trustees in the developing this conversation around affordability and density bonusing in this particular

[0:57:22] Trustee Luckham: situation, and maybe the square foot ratio thing, and obviously many other scenarios.

[0:57:30] Trustee Luckham: areas in order for this to be successful and I'll just note that you know in the trust area

[0:57:35] Trustee Luckham: in the trust policy statement review that we're doing the notion of affordable housing is still

[0:57:41] Trustee Luckham: a heated debate of whether or not it should be or shouldn't be and what role we play and all that

[0:57:47] Trustee Luckham: sort of stuff and advancing you know this work is so to some extent I just have to ask the question

[0:57:54] Trustee Luckham: is whether or not the cart is before the horse when we've decided whether or not it's an area

[0:57:59] Trustee Luckham: that we are willing to delve into.

[0:58:02] Trustee Luckham: And then how is it that the housing,

[0:58:05] Trustee Luckham: as I'm going to refer to it,

[0:58:07] Trustee Luckham: how does the housing bylaws fit into that bigger picture

[0:58:12] Trustee Luckham: and provide those community supports

[0:58:14] Trustee Luckham: that I think are what's important here.

[0:58:17] Trustee Luckham: It's not housing per se,

[0:58:19] Trustee Luckham: but it's about maintaining health

[0:58:20] Trustee Luckham: and diversity of the community.

[0:58:22] Trustee Luckham: So I just wanted to share those thoughts

[0:58:24] Trustee Luckham: with you as you debate, thank you.

[0:58:25] Trustee Luckham: thank

[0:58:26] Trustee Busheikin: you very much uh trustee patrick and then i put myself on the speakers for speakers list for

[0:58:32] Trustee Busheikin: a brief comment not

[0:58:34] Trustee Patrick: wanting to add time but the language we use on salt spring is identifying a

[0:58:38] Trustee Patrick: variety of housing options that meet the needs of island residents of all abilities incomes

[0:58:42] Trustee Patrick: lifestyles livelihoods and household types um but that wasn't my comment i just wanted to follow up

[0:58:49] Trustee Patrick: and language um we started off talking about bonus density and now i've broadened out are we excluding

[0:58:55] Trustee Patrick: density transfer from this conversation because i think that's an important piece that needs to

[0:59:00] Trustee Patrick: be included yes

[0:59:05] Voice 5: please narissa uh yeah i would just uh i don't know that it's necessary to

[0:59:10] Voice 5: identify all the tools because the the vision for the the uh what would happen with when she

[0:59:15] Voice 5: brings staff together is that um it would be an opportunity to speak about all the different tools

[0:59:20] Voice 5: So right now, I mean, the business case is really building, like it's speaking, and the fact that the model bylaws are sort of focused on is because it's speaking to what's in the strategic plan, which asked for model bylaws on those three things.

[0:59:39] Voice 5: But, I mean, there's an opportunity to broaden that, certainly.

[0:59:46] Trustee Busheikin: Thank you. And then I just put myself on the speaker's list. And I really am appreciating the conversation because, I mean, we're really getting it. This is really dealing with

[1:00:00] Trustee Busheikin: Housing is hard. And of course, there isn't consensus within trust residents and council about to what extent we do that.

[1:00:06] Trustee Busheikin: I think we deal with housing all the time. Most of on the smaller islands, most of the applications that come in are for housing.

[1:00:14] Trustee Busheikin: You know, we don't have industry. A lot of us have very little commercial activity.

[1:00:19] Trustee Busheikin: It's it is we live here. That's the main thing that happens.

[1:00:22] Trustee Busheikin: So and I think every kind of housing impacts the type of housing that's available everywhere.

[1:00:30] Trustee Busheikin: and I agree that we are part of this.

[1:00:32] Trustee Busheikin: There's something going on in the world in North America

[1:00:35] Trustee Busheikin: around housing and affordability that is so much bigger than us,

[1:00:39] Trustee Busheikin: and we can only do what we can do,

[1:00:42] Trustee Busheikin: and we shouldn't just do everything because we can,

[1:00:45] Trustee Busheikin: and I think we know that.

[1:00:46] Trustee Busheikin: I want to speak to the question of putting the cart before the horse,

[1:00:50] Trustee Busheikin: and I think that's on my mind and probably everyone's all term

[1:00:53] Trustee Busheikin: is we're working with the policy statement we know

[1:00:56] Trustee Busheikin: or hope we'll get a new one,

[1:00:57] Trustee Busheikin: and so in the meantime, we kind of keep going.

[1:00:59] Trustee Busheikin: And maybe we're not doing what we should be doing, but I just did want to point out that I think that we can defend putting resources to these particular projects because they go back many years.

[1:01:13] Trustee Busheikin: There's the 2011 affordable housing toolkit for the trust area created that identified these options, or at least most of them.

[1:01:24] Trustee Busheikin: And then there was the forum last year that had extensive reporting done before that surveyed all the islands and all the bylaws on the islands.

[1:01:36] Trustee Busheikin: And then there was the forum, which was a big community engagement piece, also with different agencies.

[1:01:43] Trustee Busheikin: And there was a report, two reports after the forum with summaries and more recommendations.

[1:01:50] Trustee Busheikin: And this all comes out of that work that's been going on for years.

[1:01:54] Trustee Busheikin: And we have housing needs assessments for all the islands that the ones I'm familiar with would definitely make recommendations for having some kind of bylaw review.

[1:02:04] Trustee Busheikin: So I think if we're being questioned about why are you doing this now when you don't even know what the policy statement would say, I think that there's a very long and multi-pronged history of, or that's not the right term.

[1:02:22] Trustee Busheikin: uh many many streams flowing into one uh to to lead us to this okay more comments or shall i

[1:02:31] Trustee Busheikin: call the question okay not seeing any more comments people on the phone please go ahead

[1:02:37] Trustee Busheikin: and be assertive okay so i'm going to call the question on this and let's use our electronic

[1:02:42] Trustee Busheikin: hands um do people want to see the the motion again yeah let's get the motion up on the screen

[1:02:51] Trustee Busheikin: again if we can and maybe we'll read it out one more time just because this is being recorded

[1:02:56] Trustee Busheikin: and someone may be listening so could i ask the mover

[1:03:01] Voice 15: to read it out

[1:03:09] Voice 15: janine i'm here it's just getting getting getting my

[1:03:15] Voice 3: little whatever button in the right spot um

[1:03:19] Voice 3: okay well now i have to find it here where okay um the reach i think i've got the right one here

[1:03:24] Voice 3: on the page yeah the first one that the regional planning committee forward to financial planning

[1:03:28] Voice 3: committee and i don't get the whole screen for inclusion in fiscal year 2022-23 the business case

[1:03:34] Voice 3: for strategic plan item number 4.41 id as amended to organize a workshop for planning staff to focus

[1:03:42] Voice 3: on the development of model bylaws to address housing options suitable to islands trust area

[1:03:47] Voice 3: area.

[1:03:49] Voice 15: Wonderful. Okay. All in favor, raise your electronic hand. Okay. I'm seeing one, two. It's

[1:04:07] Trustee Busheikin: hard to count them. Okay. Three. So I'm seeing seven in favor. Let's lower our hands and anyone

[1:04:16] Trustee Busheikin: opposed. Okay. That motion passes. Thank you for a thorough discussion, moving us ahead in somewhat

[1:04:28] Trustee Busheikin: new ways, I think, to grapple with a really complicated issue. So that is one of four

[1:04:38] Trustee Busheikin: items here. And so let's keep moving. I think we, I didn't talk about this schedule, but I,

[1:04:46] Trustee Busheikin: you know, maybe we can go till noon and then have a lunch break and then continue. And I,

[1:04:51] Trustee Busheikin: I don't think it would go long after that. So yeah, let's go to the next one, which is about

[1:04:58] Trustee Busheikin: the freshwater sustainability strategy. So Steph, any introductions?

[1:05:06] Trustee Busheikin: Yeah,

[1:05:07] Voice 12: if I may, I'll ask, yeah, through the chair, I'll ask Narissa to just give some background to this one, because this is coming out of the freshwater sustainability strategy,

[1:05:17] Voice 14: which

[1:05:18] Voice 12: you haven't seen yet. So there's a little bit of a leap of faith there, I think. So, Narissa, can you just explain that?

[1:05:26] Voice 12: Yep,

[1:05:26] Voice 5: certainly. Yeah, so we'll have to also probably amend the resolution slightly, but

[1:05:34] Voice 5: so I'm going to present to you three business cases that are related to the freshwater

[1:05:41] Voice 5: sustainability strategy. So the freshwater sustainability strategy is right now it's in

[1:05:46] Voice 5: draft. It had been intended to come forward to you at this meeting, but staff have worked with

[1:05:55] Voice 5: with the consultant to do a substantial reorganization

[1:06:00] Voice 5: so that the actions that,

[1:06:02] Voice 5: so, and if you recall, the strategy has involved

[1:06:06] Voice 5: the involvement of a strategic advisory committee.

[1:06:08] Voice 5: So we've had provincial, regional folks,

[1:06:11] Voice 5: we've had cultural knowledge holders, water purveyors,

[1:06:14] Voice 5: and a number of others engaged trustees,

[1:06:17] Voice 5: Trustee Patrick Bushek and Trustee Stamford

[1:06:25] Voice 5: have have been involved and so right now um it uh we've gone through a substantial way right so that

[1:06:33] Voice 5: the strategy could read in a way um that was relatable essentially to um how the the trust

[1:06:41] Voice 5: operates um and so what that has involved is basically moving the actions that have been

[1:06:49] Voice 5: identified uh through the process into um four main program areas um one of which um this this

[1:07:00] Voice 5: um this business case speaks to which is cultural knowledge and engagement program so that's sort of

[1:07:05] Voice 5: the outreach engagement um piece um there the other uh three are the groundwater sustainability

[1:07:14] Voice 5: Sustainability science program and there's a business case that that speaks to that

[1:07:20] Voice 5: Dion you don't have to move down. You can just stay on that

[1:07:25] Voice 12: Yeah

[1:07:28] Voice 5: Yeah, so there's the so there's the groundwater sustainability science program, which is basically a continuation of the work that's being being done

[1:07:36] Voice 5: there's the watershed protection ecosystem watershed ecosystem protection program and

[1:07:43] Voice 5: and the Freshwater Sustainability Reporting Program.

[1:07:46] Voice 5: So the strategy does identify priorities based again

[1:07:53] Voice 5: on the input of those that have been involved

[1:07:56] Voice 5: with the development.

[1:07:57] Voice 5: And so one of which is the focus on outreach.

[1:08:03] Voice 5: So that's why the first business case in front of you

[1:08:05] Voice 5: is focused on that program.

[1:08:09] Voice 5: And David, you can actually,

[1:08:10] Voice 5: you can go down to that that first business case.

[1:08:13] Voice 12: That's a page number. The

[1:08:15] Voice 5: page number is

[1:08:18] Voice 5: um

[1:08:18] Voice 12: I

[1:08:19] Voice 5: think it's just yeah just go down. 23 the first one is 23. Okay thanks.

[1:08:28] Voice 5: Okay yeah so this

[1:08:30] Voice 5: is the outreach piece and this was identified by um all most most of those engaged um in the process

[1:08:36] Voice 5: as as being a real priority um outreach so um this business case identifies sort of a first step

[1:08:43] Voice 5: in that process um which is the development of uh a communications strategy well there's actually

[1:08:51] Voice 5: two steps there's two things that are included in here one is the um um the publication and the

[1:08:57] Voice 5: sharing of the the freshwater sustainability strategy the strategy itself includes um some

[1:09:03] Voice 5: background information related to water resources on the islands we would when you receive it it

[1:09:10] Voice 5: will be in a word the draft will be in word so we won't at that point have added maps and other

[1:09:18] Voice 5: things like that but we would like to do that and that kind of thing comes as a there is a cost to

[1:09:25] Voice 5: that so that's been included um um in in uh in the uh this business case um and then there's the

[1:09:34] Voice 5: development of a freshwater um stewardship outreach plan and so the idea there is that we really want

[1:09:42] Voice 5: to be like to look to to um support the momentum um that's been gained here and and um and really

[1:09:50] Voice 5: like be able to to move forward with communications in a in an organized way um as opposed to uh sort

[1:09:57] Voice 5: of you know sort of picking and choosing as we move forward so it's an opportunity to focus

[1:10:02] Voice 5: um on um on three different pieces in terms of outreach one would be an overall communications

[1:10:09] Voice 5: plan an engagement strategy and a social marketing plan so um our communications um

[1:10:16] Voice 5: staff have been involved in, in identifying costs and related to these. And so the total amount

[1:10:25] Voice 5: comes out to, what is the total amount here? I think it's 27, yeah, 27,700 to publish the draft

[1:10:39] Voice 5: and then uh to create a strategy um and and then um that strategy then can be uh will identify costs

[1:10:48] Voice 5: for uh different options to move forward with and and then we can move forward with those in a very

[1:10:55] Voice 5: sort of focused uh focused way okay are

[1:11:09] Trustee Busheikin: you done are you oh

[1:11:10] Voice 13: yeah i'm done thank you okay

[1:11:11] Trustee Busheikin: it's hard

[1:11:12] Trustee Busheikin: hard to tell um okay um so questions and comments and thank you narissa for your work on this um

[1:11:24] Trustee Busheikin: go ahead trustee patrick

[1:11:26] Trustee Patrick: it's me again i don't know it always seems to me be waddling my lips

[1:11:29] Trustee Patrick: here in these meetings sorry um and thank you i understand where we're going there's one thing i

[1:11:37] Trustee Patrick: you know as i as i suffer through these business case uh forms and so forth you're going to hear

[1:11:43] Trustee Patrick: me on a consistent theme on the next several that are coming partners partners partners i know this

[1:11:48] Trustee Patrick: is about our strategic plan and how we communicate it but we still are tethered to a whole bunch of

[1:11:55] Trustee Patrick: other partners in in achieving what you said the goal to foster stewardship develop support for

[1:12:02] Trustee Patrick: land use decisions encourage water conservation water shed protection that we're still just one

[1:12:07] Trustee Patrick: of many agencies that have responsibilities in these areas and so i want to make sure that we

[1:12:12] Trustee Patrick: are accounting for those relationship building and involvement in the development of all these

[1:12:19] Trustee Patrick: materials so that they fit. Thank

[1:12:21] Trustee Patrick: you. Planner Chadwick.

[1:12:23] Voice 5: Yeah, yeah, so just to address that

[1:12:27] Voice 5: interest, Trustee Patrick, there is a whole, there is a section in the Freshwater Sustainability

[1:12:34] Voice 5: really a plan that is focused specifically on collaboration.

[1:12:38] Voice 5: So there is the sort of the, the underlying the, you know,

[1:12:45] Voice 5: there's sort of key there's there's key underlying pieces that are,

[1:12:50] Voice 5: are, are, are, are sort of over,

[1:12:53] Voice 5: are to be considered in everything that we do. One is collaboration.

[1:12:58] Voice 5: The other is reconciliation. And the other is

[1:13:03] Voice 5: is climate change.

[1:13:06] Voice 5: So those are identified in the,

[1:13:08] Voice 5: and there is a whole question of collaboration

[1:13:10] Voice 5: and a lot of the actions speak to the collaboration,

[1:13:18] Voice 5: the importance of collaboration.

[1:13:21] Trustee Busheikin: Thank you.

[1:13:22] Trustee Busheikin: I have a question.

[1:13:24] Trustee Busheikin: It says development of freshwater stewardship outreach plan.

[1:13:28] Trustee Busheikin: So am I correct in understanding

[1:13:30] Trustee Busheikin: that's not actually doing outreach it's creating a plan for outreach yeah yep that's correct so

[1:13:40] Voice 5: I mean every outreach action has a cost um and so um without a plan um you know one can be moving

[1:13:49] Voice 5: forward without without it becomes difficult to budget and to be able to prioritize um um so

[1:13:58] Voice 5: So having a plan, outreach plan in place enables sort of the ability to prioritize and budget for specific actions and activities.

[1:14:15] Trustee Busheikin: Okay, but then so as far as I understand, well, I guess it will depend a bit what's in the plan,

[1:14:23] Trustee Busheikin: that the actual implementation of that plan would likely happen the next fiscal year.

[1:14:29] Voice 5: yeah that that's basically what um what's being kind of considered here um because if you take

[1:14:35] Voice 5: into account um the fact that we will have a draft uh to you november um and you know and to trust

[1:14:43] Voice 5: council december and then there's an opportunity to share it with the public um you know probably

[1:14:48] Voice 5: by spring but once we've got it kind of in a nice form um and then we can be working on an outreach

[1:14:54] Voice 5: plan and then by September we'll have identified budget items related to the outreach plan and

[1:15:01] Voice 5: then we can move forward from there that's the that's the thinking okay

[1:15:07] Trustee Busheikin: I'll just say what's

[1:15:09] Trustee Busheikin: on my mind and it may be on everyone's mind is it just it yeah I mean I wish we could just

[1:15:18] Trustee Busheikin: jump in and start doing the public engagement I understand entirely that why that is not wise

[1:15:24] Trustee Busheikin: and not really a good use of resources but i get like it seems to be coming the key issue on denman

[1:15:30] Trustee Busheikin: now i hear more from people with concerns about water and they ask me how come we don't hear from

[1:15:36] Trustee Busheikin: the trust where we need to see like how come the trust can't tell us the state of our groundwater

[1:15:41] Trustee Busheikin: and information about our aquifers and how come you know how come after this summer how come the

[1:15:47] Trustee Busheikin: trust isn't issuing you know statements about drought management and um it just so that's my

[1:15:53] Trustee Busheikin: personal frustration as a trustee i could i could forward some emails i got a few days ago um so i

[1:15:59] Trustee Busheikin: know there's not much we can do about it but um i just feel i needed to say that go ahead marissa

[1:16:05] Voice 5: yeah i would say um like so this doesn't prohibit um other communications uh happening so right now

[1:16:14] Voice 5: um uh galliano and north pender are engaged in their uh groundwater implementation um and so

[1:16:20] Voice 5: So we've had two community information meetings, basically speaking to why, you know, the state of water on those islands and why it is as it is.

[1:16:31] Voice 5: And so there's the opportunity to roll out that information, you know, even while we're developing a broader outreach plan.

[1:16:40] Voice 5: In addition, there is also work that's being done to update an information pamphlet on what residents can do to conserve water.

[1:17:00] Voice 5: So there are projects that are moving forward.

[1:17:03] Voice 5: It's not that the islanders will see nothing, but it is an opportunity for us to focus and look at really what will make the biggest impact in terms of engagement and how we want to measure that engagement ultimately too.

[1:17:24] Voice 5: This is a step that is not uncommon for local governments to take when they're looking at outreach in all kinds of different areas.

[1:17:34] Trustee Busheikin: Thank you. And that, that answer did bring me some comfort. Trustee Wolverton, you are muted.

[1:17:42] Voice 8: Yeah. Sorry. Yeah. I wanted to say that the, the webinar was very well received and a lot of people

[1:17:52] Voice 8: were watching it as it was being given and we're watching in the background. So we didn't know the

[1:17:57] Voice 8: numbers and then have watched it as a as a podcast kind of and so I it may be that it even

[1:18:07] Voice 8: is applicable or or would have some application to other islands that haven't yet gone through this

[1:18:14] Voice 8: so so it is available and and that can be broadly advertised. Thank you. Narissa.

[1:18:24] Voice 5: Yeah so William

[1:18:25] Voice 5: is currently away on holiday. Good for him because he needed the rest. And so it is William's

[1:18:34] Voice 5: intention to create a presentation that is sort of not specifically, not island specific. So

[1:18:44] Voice 5: because there's a lot of content in that presentation that is just really about

[1:18:50] Voice 5: understanding groundwater resources and what contributes to them being good and what

[1:18:58] Voice 5: contributes to vulnerability. So basically doing a podcast or a video of him, which would include,

[1:19:08] Voice 5: like, again, not necessarily be focused specifically on Galliano or North Pender or

[1:19:12] Voice 5: Maine for that, or other islands where we have the data, it'll be more broad. So that's something

[1:19:19] Voice 5: that we're expecting to have you know probably possibly by the end of this year wonderful thanks

[1:19:29] Trustee Busheikin: okay any other comments or questions on this are we ready to make a motion about it

[1:19:34] Voice 3: sorry i i just want to make a brief comment that i think part of the problem that we have

[1:19:40] Voice 3: at the island trust council level is we try to bring out programs or that are going to do all

[1:19:48] Voice 3: of us and we every island has quite different situations i think we need to focus on getting

[1:19:53] Voice 3: the broader amount of information out there and not be so site specific to my individual island

[1:20:00] Voice 3: which is totally different than your individual island so just a general comment it's really

[1:20:05] Voice 3: important that as trust council we're actually doing broader and therefore we're not going to

[1:20:09] Voice 3: be addressing the water immediate water concerns on main island with water districts galore

[1:20:15] Voice 3: thank

[1:20:16] Trustee Busheikin: you okay anyone else may

[1:20:20] Voice 12: i ask a question to the chair yeah yeah

[1:20:23] Voice 12: thank you just wanted to

[1:20:25] Voice 12: just address the dollars that will be asked as part of this business space so i don't think

[1:20:31] Voice 12: there is specifically a touchline there is a indication of the deliverables here

[1:20:36] Voice 12: and maybe there is a

[1:20:37] Voice 12: can you just indicate what the total asks that we'll be sending to the

[1:20:40] Voice 12: financial planning committee would be with this

[1:20:43] Voice 15: business case based on this uh

[1:20:47] Voice 5: we say the the

[1:20:49] Voice 5: total dollar amount ask yeah

[1:20:51] Voice 12: yeah so this business case it's like there's three components tonight

[1:20:54] Voice 12: is that correct yeah

[1:20:55] Voice 5: so the the total ask is 70 uh 27 700 right

[1:21:00] Voice 12: so that's right okay yeah okay

[1:21:03] Trustee Busheikin: um and if i could just suggest i find when i'm reading these business cases some of them have

[1:21:09] Trustee Busheikin: the number right up top i think they have it in the box called name of request and that's actually

[1:21:14] Trustee Busheikin: quite useful um to have it right up at the top there just reading them over um yeah

[1:21:21] Voice 12: i was going

[1:21:22] Voice 12: to say yeah

[1:21:22] Voice 12: okay okay thanks yeah

[1:21:29] Trustee Busheikin: and if we're ready for a motion i think page 18 has the

[1:21:32] Trustee Busheikin: relevant one would

[1:21:40] Voice 15: anyone like to go ahead i'm

[1:21:45] Voice 5: sorry so that'll be have to be uh amended um

[1:21:48] Voice 5: um okay to uh so it would be uh to i guess to support um the development of a sustainability

[1:21:56] Voice 5: a freshwater sustainability reporting oh sorry i'm on the wrong one now it would be to support

[1:22:03] Voice 5: the development of a of a freshwater the freshwater sustainability strategy um outreach

[1:22:10] Voice 5: uh engagement and outreach plan okay maybe

[1:22:16] Voice 12: diane you want to bring that up on the screen so

[1:22:18] Voice 12: see

[1:22:34] Trustee Busheikin: it's can we get it a little bigger okay i just made it bigger myself no way

[1:22:46] Voice 12: diane can you uh use the plus sign right okay

[1:22:55] Trustee Busheikin: but what narissa and david were suggesting is

[1:22:58] Trustee Busheikin: to make that more specific right yeah

[1:23:01] Voice 12: sorry yeah can you hear me so yeah

[1:23:10] Voice 12: where it says to

[1:23:10] Voice 12: To implement fresh water sustainability strategy.

[1:23:13] Voice 12: Oops.

[1:23:14] Voice 12: I

[1:23:17] Voice 3: don't know.

[1:23:22] Voice 12: We're looking at a black screen right there with a strange

[1:23:26] Voice 15: vertical line.

[1:23:27] Voice 15: It's modern art.

[1:23:29] Voice 15: Where

[1:23:45] Voice 12: it says to implement fresh water sustainability strategy recommendations.

[1:23:52] Voice 15: Delete that.

[1:23:58] Voice 15: Yeah, so it would be to support.

[1:24:00] Voice 15: Were you getting a little.

[1:24:09] Voice 5: What's wrong?

[1:24:09] Voice 5: wrong so uh okay so it would be to support uh freshwater sustainability strategy outreach and

[1:24:18] Voice 5: engagement slow

[1:24:20] Voice 9: down to support freshwater sustainability

[1:24:23] Voice 9: uh

[1:24:26] Voice 4: strategy outreach oh

[1:24:31] Voice 9: now i'm gone oh

[1:24:32] Voice 14: oh to

[1:24:35] Voice 9: support freshwater sustainability strategy

[1:24:37] Voice 9: outreach and engagement plan so

[1:24:43] Voice 12: that reflects the business case that's yeah

[1:24:46] Voice 4: that's the chat

[1:24:49] Voice 12: is that

[1:24:51] Voice 9: the totality of that is it to support a yes got

[1:24:58] Voice 9: it okay

[1:25:05] Voice 12: and

[1:25:07] Trustee Busheikin: um my um my internet's being a little unstable can

[1:25:12] Voice 8: you hear me

[1:25:12] Voice 8: yeah yeah it but can i just say that to support a rather than to a support okay that was moved

[1:25:21] Voice 8: oh

[1:25:22] Voice 9: yeah sorry that was just my of course yeah i would have caught that thanks

[1:25:26] Voice 9: i'm

[1:25:55] Trustee Busheikin: only kind of here my internet's very unstable can you hear me yes

[1:26:00] Voice 12: can

[1:26:02] Trustee Busheikin: anyone hear me

[1:26:03] Trustee Busheikin: yeah

[1:26:04] Voice 12: can you hear us oh

[1:26:08] Trustee Busheikin: well okay because my internet's unstable and everything's laggy so

[1:26:12] Trustee Busheikin: So this was moved, it was moved and seconded.

[1:26:16] Trustee Busheikin: I don't recall someone seconding it, but that's, okay.

[1:26:20] Trustee Busheikin: So it's been moved and will someone second it, please?

[1:26:26] Trustee Busheikin: I'll second it, Jane.

[1:26:29] Voice 15: Thank you.

[1:26:30] Voice 15: And who moved it?

[1:26:31] Voice 15: Who moved it?

[1:26:38] Voice 15: I don't know if we need to know, but no,

[1:26:44] Voice 3: did no one move it?

[1:26:45] Voice 3: I'll move it because I'm not sure that we did

[1:26:48] Voice 3: because we started talking about changing it.

[1:26:50] Trustee Busheikin: Okay.

[1:26:51] Trustee Busheikin: i'm

[1:26:51] Voice 3: sorry okay yeah you ready everything went

[1:26:54] Voice 3: yeah okay so

[1:26:56] Trustee Busheikin: i moved that the reason wonderful

[1:26:58] Voice 3: yeah okay i can

[1:27:00] Trustee Busheikin: move it without reading go ahead

[1:27:01] Trustee Busheikin: go ahead yep okay okay thank you um

[1:27:07] Trustee Busheikin: so um it's moved in second at any further discussion

[1:27:13] Trustee Busheikin: hearing none all in favor raise your electronic hand okay i'm seeing six in favor

[1:27:29] Trustee Busheikin: favor so please lower your hands and if uh you're opposed please raise your hand

[1:27:46] Trustee Busheikin: okay well trustee dodds are you voting against sorry no it's

[1:27:52] Voice 3: kind of unusual when someone

[1:27:53] Voice 3: i had

[1:27:54] Trustee Busheikin: my hand lowered

[1:27:55] Voice 3: so no i voted in trustee dodds i'm voting in favor oh okay

[1:28:01] Trustee Busheikin: Okay. Okay. Okay. Was it? Okay. Good. All right. That motion carries.

[1:28:15] Trustee Busheikin: Continue trying to chair, but my internet's kind of, you know what? You guys are all frozen again.

[1:28:22] Trustee Busheikin: Oh, I think you're going to have to go with the vice chair for a little while.

[1:28:28] Trustee Busheikin: I

[1:28:29] Voice 3: don't think Maude is, I don't think David Maude is still on the screen. So maybe trustee

[1:28:34] Voice 3: peterson will volunteer are

[1:28:44] Voice 11: we volunteering me again

[1:28:45] Voice 3: yes i'm volunteering you go go for it

[1:28:48] Voice 3: timothy okay

[1:28:50] Voice 11: then why don't we move on to uh we're on to number three here then the uh this is case

[1:29:00] Voice 11: first item number 2.5 to finish ground water mapping in the trust area and i assume we're

[1:29:07] Voice 11: to go back to Narissa yeah

[1:29:09] Voice 5: so so actually there's another item here before before that one and and

[1:29:18] Voice 5: this is another business case related to the freshwater sustainability strategy and this

[1:29:24] Voice 5: sorry oh I have the page number I'm working off an independent document so it would be the one

[1:29:33] Voice 5: just under just the next one after page 28. um so as i mentioned there are sort of four program

[1:29:43] Voice 5: areas so one of the program areas is the freshwater sustainability reporting program so the intention

[1:29:50] Voice 5: of um of this of the freshwater uh sustainability uh and and is to actually focus on a the development

[1:29:59] Voice 5: I don't know if...

[1:30:00] Voice 5: of a state of freshwater report

[1:30:02] Voice 5: for the Islands Trust every four years.

[1:30:05] Voice 5: So to happen the year that council changes over

[1:30:14] Voice 5: so that there's opportunity to inform the strategic plan.

[1:30:18] Voice 5: So 2022 will be the first year

[1:30:23] Voice 5: in what is intended to be a series of freshwater reports

[1:30:29] Voice 5: to be developed and so it's really the opportunity to basically identify our baseline where we're at

[1:30:38] Voice 5: currently so this is going to be a very important one and the kind of information that will be

[1:30:43] Voice 5: contained will be you know descriptions of water resources on the islands sources of potable and

[1:30:49] Voice 5: other domestic sources this is all information that we've got we've been collecting over the last

[1:30:54] Voice 5: a few years that William's been with us. Water-related risks and challenges, vulnerabilities,

[1:31:03] Voice 5: water monitoring activities that may be happening, and, you know, information related to

[1:31:09] Voice 5: water balance. You know, there'll be, I think, in this first one, a bit of educational

[1:31:16] Voice 5: information to explain, you know, the kinds of things that we've been measuring,

[1:31:22] Voice 5: what like what what essentially what um what groundwater uh uh freshwater vulnerability

[1:31:28] Voice 5: means and uh and and how how we how we come to understand um that vulnerability so um what we

[1:31:38] Voice 5: found this summer uh is that um the hiring of a a co-op student was incredibly valuable it uh

[1:31:46] Voice 5: it enabled the development of our freshwater Atlas.

[1:31:52] Voice 5: So this fresh, the state of the freshwater

[1:31:56] Voice 5: report will involve bringing together again,

[1:32:00] Voice 5: like a bunch of technical information

[1:32:04] Voice 5: and putting it together in something that's accessible.

[1:32:07] Voice 5: So that is a very focused activity

[1:32:10] Voice 5: that a co-op student would be able to really help with.

[1:32:15] Voice 5: So we thought the most sort of effective and cost-effective way to support this in 2022 would be to hire a co-op student.

[1:32:27] Voice 5: So the hiring of a co-op student is, it costs us $21,000 for four months, which is a super deal.

[1:32:36] Voice 5: And then we'd want to tag on a little extra to get the publication looking nice.

[1:32:43] Voice 5: So, we've included an additional $5,000 to do the layout and so forth.

[1:32:53] Voice 5: So, a total of $26,000 to create the first freshwater sustainability report, which would be intended to be available by, you know, this time next year, essentially.

[1:33:06] Voice 5: potentially. Yeah, and in terms of options, you know, we do, we really do not have an adequate

[1:33:16] Voice 5: staff resources to do it with our existing staff complement. So, like I said, the co-op student

[1:33:22] Voice 5: route would be the most cost effective way to do it. There could be the option to actually hire

[1:33:33] Voice 5: somebody which would cost us a lot more money so that that's the that is the

[1:33:40] Voice 5: recommendation is to hire a co-op student to help and put the money

[1:33:44] Voice 5: towards making that the report look good yeah I'm open to questions questions for

[1:33:54] Voice 11: planner Chadwick anyone I see trustee Patrick and then trustee Wolverton

[1:34:06] Trustee Patrick: always me um i i agree that timing is really unfortunate that we do not have the entire plan

[1:34:14] Trustee Patrick: in front of us because it is difficult to to consider all of these in relationship without

[1:34:20] Trustee Patrick: the plan i just i just want to restate that i know that's the obvious i understand and support

[1:34:25] Trustee Patrick: the concept of having the state of the freshwater report i know we're going to have a big budget

[1:34:29] Trustee Patrick: next year with the election and a whole bunch of other stuff in it and there's going to be

[1:34:33] Trustee Patrick: places we're going to have to say is it next year or movie year i'm again wondering your budget it's

[1:34:38] Trustee Patrick: one thing to have a co-op student come and try to pull all this together you're trying to do the

[1:34:42] Trustee Patrick: first state of the freshwater report ever written it's going to need a lot more than five thousand

[1:34:46] Trustee Patrick: dollars to shape and make it read english and and and be that format that you would then be

[1:34:52] Trustee Patrick: populating then again the next four years later and a co-op student might be a good writer it

[1:34:59] Trustee Patrick: It could be a disaster.

[1:35:01] Trustee Patrick: So I think this is a much larger project

[1:35:05] Trustee Patrick: than the money that's here

[1:35:07] Trustee Patrick: and that definitely other partners have to be involved

[1:35:12] Trustee Patrick: like Linrow and others that would be keenly involved

[1:35:15] Trustee Patrick: in having that report be properly reflective

[1:35:20] Trustee Patrick: of the trust area.

[1:35:25] Voice 11: Before I go to trustee Wolfe,

[1:35:26] Voice 11: can I see David Lamarler's hand, is that?

[1:35:29] Voice 11: Yeah

[1:35:30] Voice 12: I just wanted to respond to the concern raised by Trustee Patrick there that you haven't

[1:35:35] Voice 12: seen the report that these are based on and I think that's a fair comment. The whole point of

[1:35:42] Voice 12: this is really to just let the financial planning committee know what potentially could be coming

[1:35:47] Voice 12: forward next year. So you could either in this resolution or at the end the general resolution

[1:35:53] Voice 12: just indicate that these are really peaceful news pending review as a final

[1:35:59] Voice 12: freshwater strategy and then you'll have the option after that meeting to adjust

[1:36:04] Voice 12: the court so you could withdraw some of these or just the numbers once you see the strategy. We'd just like to put some dollars in so the FPC can start thinking about what next year's budget is going to be.

[1:36:21] Voice 11: Thank You David. Trustee Wolverton.

[1:36:24] Voice 8: I just want to make

[1:36:25] Voice 8: sure that i'm like reading these things correctly because in the recommendation number three it

[1:36:30] Voice 8: talks about to finish the groundwater mapping in the trust area but the business case describes

[1:36:35] Voice 8: something i think a little bit different so i just wanted to know the connection just through

[1:36:42] Voice 12: the chair that's the next time

[1:36:43] Voice 11: oh sorry david yeah

[1:36:45] Voice 12: just through the chair that that's the next item

[1:36:48] Voice 12: uh this is another the one that we talked about right now is not that correct

[1:36:52] Voice 12: Is that correct, Marisa?

[1:36:57] Voice 8: Sorry, which one?

[1:36:58] Voice 8: Because we've done one and two.

[1:37:01] Voice 8: Yeah,

[1:37:01] Voice 12: this one's an additional one.

[1:37:04] Voice 12: It's not a

[1:37:05] Voice 15: list of recommendations.

[1:37:07] Voice 15: Okay.

[1:37:11] Voice 15: Any other questions or comments for staff?

[1:37:15] Voice 15: I'm not

[1:37:21] Voice 11: seeing anyone.

[1:37:22] Voice 11: Is anyone ready to make a motion here?

[1:37:27] Voice 12: Maybe it's for the chair, Marisa.

[1:37:29] Voice 12: I don't see a motion.

[1:37:30] Voice 12: Bill?

[1:37:31] Voice 12: Oh, yeah.

[1:37:31] Voice 5: Yeah. Yeah, so we would need to, we would need to copy the previous one, and just take the reference, change the reference to to support the development of a state of freshwater report.

[1:37:57] Voice 9: I'm getting there.

[1:38:03] Voice 9: There we go.

[1:38:07] Voice 9: Make it bigger for everybody.

[1:38:10] Voice 9: Okay, so yeah, I sort of was trying to quickly throw that together, but I'm not sure if I caught it properly. So let me see here. Okay, Nerissa, feel free to, or anyone, to guide me on this.

[1:38:34] Voice 5: Yeah, so to support the creation of the 2022 State of Freshwater Report.

[1:38:42] Voice 5: report.

[1:38:45] Voice 9: Oops, too many. That's really far in the future. 2022 fresh water. State of fresh water

[1:38:53] Voice 9: report.

[1:39:09] Voice 3: Yeah, I can move the motion if I think that's the full content. I move that. Yeah.

[1:39:17] Voice 3: Does anybody want to?

[1:39:19] Voice 11: We're happy that staff does that look like what we want?

[1:39:23] Voice 11: Yes. Okay, go ahead, Jeanne.

[1:39:25] Voice 3: I'll move that the Regional Planning Committee forward to the

[1:39:28] Voice 3: financial planning committee for inclusion in the fiscal year 2022-23 to support the creation

[1:39:38] Voice 3: creation of of a 2022 state of fresh water report reason doesn't quite read

[1:39:46] Voice 15: well where are you

[1:39:48] Voice 15: the

[1:39:48] Voice 5: business case for strategic plan item um

[1:39:52] Voice 3: there

[1:39:54] Voice 9: was just too many people speaking there

[1:39:56] Voice 9: for a second and i'm now

[1:39:58] Voice 3: to support the business plan so

[1:40:03] Voice 12: yeah let me just go up to the previous

[1:40:07] Voice 12: resolution um so after after where it says fiscal year 2022-23 it says the business case

[1:40:17] Voice 12: forced to change your plan so just copy that that's what's oh

[1:40:26] Voice 9: sorry and

[1:40:31] Voice 12: we're putting it in

[1:40:31] Voice 12: right here before the dash wow

[1:40:40] Voice 9: sorry guys there

[1:40:41] Voice 12: we go there we go

[1:40:42] Voice 9: okay

[1:40:43] Voice 12: is

[1:40:46] Voice 9: it still ava the creation

[1:40:51] Voice 9: of a support the creation yes

[1:40:53] Voice 3: okay okay regional planning committee forward to the financial

[1:40:57] Voice 3: planning committee for inclusion in the fiscal year 2022-23 the business case for strategic

[1:41:03] Voice 3: strategic plan item number 2.4 to support the creation

[1:41:06] Voice 3: of a 2022 state of fresh water report.

[1:41:12] Voice 11: Wonderful, thank you, everybody.

[1:41:15] Voice 11: And

[1:41:15] Voice 15: we have a seconder.

[1:41:18] Voice 13: I

[1:41:18] Voice 11: see case and motion is made and seconded

[1:41:29] Voice 11: and Laura Patrick, did you have a comment?

[1:41:32] Trustee Patrick: I'm going to vote against this because I think the budget

[1:41:35] Trustee Patrick: is grossly below what's necessary to do this report

[1:41:38] Trustee Patrick: by a significant margin, perhaps 100%.

[1:41:42] Trustee Patrick: I think the money is going to be significantly higher

[1:41:45] Trustee Patrick: to do this report correctly.

[1:41:51] Voice 11: Okay.

[1:41:53] Voice 11: And any other comments or questions from anyone else?

[1:41:59] Voice 11: And if not, Laura, are you entertaining any thoughts

[1:42:05] Voice 11: of amending that amount?

[1:42:07] Voice 11: out or well i think i think

[1:42:10] Trustee Patrick: that that would be staff to come back with a proper budget to that

[1:42:14] Trustee Patrick: you know simply a five thousand dollars to make what a what a co-op student makes look pretty i

[1:42:19] Trustee Patrick: think is underestimating the work that's going to be involved i think it so i i don't i don't have

[1:42:25] Trustee Patrick: an estimate i think there needs to be a significant thought put to what it would take to take a co-op

[1:42:30] Trustee Patrick: student's work and bring in you know professional work to make it read and speak english to the

[1:42:38] Trustee Patrick: audience and all of that stuff okay

[1:42:42] Voice 11: well thank you for that and um if i don't see any other

[1:42:48] Voice 11: comments on the motion i'm going to go ahead and call the question so one last chance for comments

[1:42:54] Voice 11: anyone

[1:42:54] Voice 13: okay

[1:42:57] Voice 11: i'm not seeing any so i'm going to go ahead and ask for electronic hands

[1:43:01] Voice 11: uh to vote on the motion all in favor i see six in favor if you lower your hands please

[1:43:16] Voice 11: and any opposed

[1:43:18] Voice 13: and

[1:43:20] Voice 11: thank you and trustee patrick did you want your vote in opposition recorded

[1:43:27] Trustee Patrick: it's i mean what's important is my is that i think the budget is too low is the is the comment that i

[1:43:34] Trustee Patrick: think is more important to have recorded okay

[1:43:40] Voice 11: narissa i

[1:43:43] Voice 5: have a question for david actually

[1:43:44] Voice 5: Ashley, is there an opportunity in the process to re-evaluate the budget?

[1:43:51] Voice 5: Oh, absolutely.

[1:43:52] Voice 12: As I said earlier, these are just indicating to the Financial Planning Committee the projects and some rough budget numbers.

[1:44:01] Voice 12: So I think maybe

[1:44:02] Voice 15: what

[1:44:03] Voice 12: I would suggest the Regional Planning Committee do at the end of this is ask staff to come back,

[1:44:11] Voice 12: you know, update the business cases, specifically in this case, come back with a bit more detail

[1:44:19] Voice 12: on the dollars, because, you know, so we can look at that we've heard the concern. And

[1:44:26] Voice 12: I think I would like to think more about what the scope is, what the budget would be to

[1:44:32] Voice 12: support that. And then the next meeting, the regional planning committee can essentially

[1:44:40] Voice 12: to endorse an updated business case.

[1:44:46] Voice 11: Great, thank you, David.

[1:44:48] Voice 11: And I trust that you picked that up trustee Patrick

[1:44:51] Voice 11: and we'll get to that as after we've gone

[1:44:54] Voice 11: through the rest of these, I guess then.

[1:44:59] Voice 11: So that brings us to the case

[1:45:04] Voice 11: for strategic plan item 2.5 for the groundwater mapping

[1:45:10] Voice 11: and we'll turn that over to staff.

[1:45:14] Voice 5: Thank you.

[1:45:14] Voice 5: um so uh this is uh this i put this uh together on behalf of um william um who had given me um

[1:45:24] Voice 5: some estimates of the work so this is um this is to support uh the extension of the um the

[1:45:35] Voice 5: groundwater sustainability science program so essentially do the work that has been done uh for

[1:45:40] Voice 5: for Galliano, North Pender, Saturna,

[1:45:46] Voice 5: Main Island to Luskete and the islands in Howe Sound.

[1:45:53] Voice 5: So it would be following the same methodology

[1:45:57] Voice 5: and essentially coming out with

[1:46:00] Voice 4: the same kind of data

[1:46:02] Voice 4: that we now have for those other islands.

[1:46:05] Voice 4: And the estimated amount is 50,000 to do that work.

[1:46:14] Voice 11: thank you any questions for the planner uh trustee patrick all

[1:46:22] Trustee Patrick: right uh just was confirming salt

[1:46:24] Trustee Patrick: springs included on this list um i

[1:46:31] Voice 5: think william had specifically identified uh luskete and islands

[1:46:38] Voice 5: in the house sound area um i'm i know that there was some funding that was allocated for

[1:46:43] Voice 5: for other projects um which may have included uh salt spring so i'm not i'm not sure i can't

[1:46:51] Voice 5: answer that question sorry we'll have to ask william so we may have to um come

[1:46:57] Trustee Patrick: back um with

[1:46:58] Trustee Patrick: salt spring has not been done and has been excluded from the work

[1:47:03] Voice 12: yeah i maybe through

[1:47:05] Voice 12: the chair i was talking to william about that and he does identify a need to go back to salt

[1:47:10] Voice 12: It was done as a pilot,

[1:47:13] Voice 14: I guess, in the

[1:47:13] Voice 12: methodologies team.

[1:47:17] Voice 12: So we can chat with William, and I suggest that you ask us to come back with revisions

[1:47:24] Voice 12: to these business cases, but for now, I'd just like to thank the project that we'd like

[1:47:36] Voice 12: to do.

[1:47:36] Voice 12: Thank

[1:47:44] Voice 11: you, David.

[1:47:46] Voice 11: Laura, is your hand still up?

[1:47:51] Voice 11: Any other questions, comments from trustees?

[1:47:58] Voice 11: I don't see any.

[1:48:00] Voice 11: Any, is anyone prepared to make the motion?

[1:48:07] Trustee Patrick: Oh, can I amend the motion and just add salt spring?

[1:48:10] Trustee Patrick: And then you guys can deal with that afterwards

[1:48:12] Trustee Patrick: because I'm uncomfortable with salt spring being left out.

[1:48:16] Voice 12: Yeah, through the chair, I suggest you do that.

[1:48:19] Voice 12: All right, go ahead, Laura.

[1:48:21] Trustee Patrick: I'll move that we amend business case,

[1:48:26] Trustee Patrick: whatever number this is,

[1:48:27] Trustee Patrick: business case for the Freshwater Sustainability Strategy,

[1:48:32] Trustee Patrick: Strategy Groundwater Sustainability Science Program

[1:48:34] Trustee Patrick: to include Salt Spring.

[1:48:41] Voice 11: And a second for that.

[1:48:46] Voice 11: Anyone, Trustee Stamford?

[1:48:48] Voice 11: Yeah.

[1:48:49] Voice 11: Are you seconding Stamford?

[1:48:52] Voice 11: Yes, okay.

[1:48:54] Voice 11: Any discussion on the amendment?

[1:48:57] Voice 11: Okay, all in favor of the amendment,

[1:49:00] Voice 11: please raise your hands, electronic.

[1:49:06] Voice 11: Okay, I have six in favor.

[1:49:10] Voice 11: Please lower your hands.

[1:49:14] Voice 11: and any opposed okay that carries so we've amended the business case and now we could go to the uh

[1:49:28] Voice 11: the motion on the screen there to for this the financial planning committee and anyone

[1:49:35] Voice 11: ready to make that motion i

[1:49:42] Trustee Patrick: i can make it if you wish i'll move that the regional planning

[1:49:44] Trustee Patrick: committee forward to the financial planning committee for inclusion in the fiscal year

[1:49:48] Trustee Patrick: year 2022-23 the amended business case for strategic plan item number 2.5 to finish

[1:49:55] Trustee Patrick: groundwater mapping in the trust area excellent

[1:49:59] Voice 11: thank you trustee Patrick I see trustee Wolverton

[1:50:01] Voice 11: seconding any further discussion I will call the question then please raise your electronic hands

[1:50:10] Voice 11: if you are in favor and I see seven in favor please lower your hands and any opposed see none

[1:50:25] Voice 11: opposed so that carries excellent so let's move on then to number five four here for strategic

[1:50:34] Voice 11: five item number 4.8 finishing the heritage converse conservation overlay mapping project and

[1:50:43] Voice 11: um who are we going to hear from here i i don't see yeah

[1:50:50] Voice 12: actually wellcox anymore so

[1:50:59] Voice 12: So this is, if you remember, the council added a strategic plan item to look at heritage

[1:51:12] Voice 12: conservation as a way of helping to protect First Nations heritage sites, as well as helping

[1:51:22] Voice 12: with reconciliation.

[1:51:22] Voice 12: So this would be using part 15 of the Local Government Act as a heritage conservation.

[1:51:32] Voice 12: Essentially, at the end of the process, it would involve local trust committees developing heritage conservation areas in their official community plans with guidelines on how people might get permits to

[1:51:50] Voice 12: build in their new tent is to protect sites.

[1:51:55] Voice 12: sites. So they're kind of like a development payment area, but they're for heritage now.

[1:52:01] Voice 12: So the first phase is underway with a contract to begin discussion towards First Nations. A lot of

[1:52:12] Voice 12: it is building that trust and finding out which nations are willing to share information,

[1:52:19] Voice 12: as well as looking at methodology. And then the second phase would be to get more into

[1:52:29] Voice 12: actually identifying the different areas of the islands that these ovulations. So the

[1:52:39] Voice 12: dollars for this is listed here. It's a $74,000 estimate. $60,000 would be Islands Trust's

[1:52:49] Voice 12: and servancy as to risk that can go towards this.

[1:52:53] Voice 12: And then, of course, the $4,000 required.

[1:52:58] Voice 12: Again, this is a bit of a placeholder.

[1:53:00] Voice 12: It's based on a project that started this year as phase one,

[1:53:06] Voice 12: and our understanding as to what phase two would look.

[1:53:11] Voice 12: We can certainly make sure

[1:53:14] Voice 12: the numbers and detail is specific as possible.

[1:53:23] Voice 12: So,

[1:53:24] Voice 14: yeah, so it's in front of you,

[1:53:25] Voice 12: and the resolution is a brilliant page.

[1:53:40] Voice 11: Okay, thank you, David.

[1:53:42] Voice 11: Any questions or comments from trustees?

[1:53:45] Voice 11: I see Trustee Stamford, go ahead.

[1:53:49] Trustee Stamford: Yes, thank you.

[1:53:51] Trustee Stamford: Just a question of clarification

[1:53:54] Trustee Stamford: that I haven't had a chance to look

[1:53:57] Trustee Stamford: at the Island Trust Conservancy meeting agenda

[1:54:00] Trustee Stamford: coming up next week,

[1:54:02] Trustee Stamford: but I'm assuming that we would make a separate request

[1:54:05] Trustee Stamford: for that $10,000 as part of our budget from Sarah,

[1:54:10] Trustee Stamford: or we just are accommodating our whole SARA business case?

[1:54:17] Voice 12: Yeah, I'll have to coordinate with Kate on that,

[1:54:19] Voice 12: so I'll pass that to Kate so she can address that for you.

[1:54:22] Trustee Stamford: Okay, I'll just make sure it doesn't get lost

[1:54:25] Trustee Stamford: in the shuffle.

[1:54:27] Trustee Stamford: Okay, thank you.

[1:54:31] Voice 11: Great, thank you, Trustee Stamford.

[1:54:34] Voice 11: Any other questions or comments on this business case here?

[1:54:41] Voice 11: I'm not seeing any, so I'm going to look for a motion.

[1:54:45] Voice 11: i

[1:54:46] Trustee Busheikin: will move this is laura my internet's okay at this moment um i move that regional planning

[1:54:53] Trustee Busheikin: committee forward to the financial planning committee for inclusion in the fiscal year 2223

[1:54:58] Trustee Busheikin: the business case for strategic plan item number 4.8 to finish the heritage conservation overlay

[1:55:04] Trustee Busheikin: mapping project uh

[1:55:08] Voice 11: thank you and i see trustee wolverson seconding there and any

[1:55:16] Voice 11: Any further questions on the motion?

[1:55:19] Voice 11: Comments on the motion?

[1:55:21] Voice 11: Not seeing any, so electronic hands,

[1:55:24] Voice 11: please raise your in favor of the motion.

[1:55:27] Voice 11: I

[1:55:31] Voice 15: see seven in favor, please lower your hands.

[1:55:34] Voice 15: And any opposed?

[1:55:45] Voice 11: Okay, thank you, none opposed, motion carries.

[1:55:49] Voice 11: So on we go, should we go ahead and I see it's just after 12.

[1:55:53] Voice 11: Should we go ahead and do this next one before a break

[1:55:56] Voice 11: or evaluate whether we need to break after this one?

[1:56:00] Voice 11: see some any indication on is everyone good to keep going for a moment okay i'm not seeing any

[1:56:08] Voice 11: any huge uh hue and cry against so let's continue with the next business case um which is the number

[1:56:17] Voice 11: five there uh business case items uh not covered by the grant for application processing services

[1:56:27] Voice 11: services review. And I'll turn that over to staff.

[1:56:32] Voice 11: Yes,

[1:56:34] Voice 12: through the chair. So as you're aware, we applied for and received a grant of just

[1:56:40] Voice 12: under $390,000 to do a couple of things. One was to do a consultant third party review

[1:56:51] Voice 12: view of application processing in the area of localised services, probably specifically

[1:56:59] Voice 12: more for rezoning type applications, but could also be others like Pemmots, for example.

[1:57:06] Voice 12: So so many public grants for that purpose. The bulk of it is to upgrade our in-house

[1:57:16] Voice 12: software system for tracking applications and providing information to the public on their

[1:57:23] Voice 12: applications. So we currently have an in-house system called TAPIS Trust Area Prompt Information

[1:57:28] Voice 12: System that was

[1:57:30] Voice 12: developed about 20 years ago and upgraded about five years ago. But it is

[1:57:35] Voice 12: definitely a bespoke in-house product that requires specific knowledge to maintain. So

[1:57:43] Voice 12: it's not industry standard. So the

[1:57:45] Trustee Luckham: intent here is

[1:57:46] Voice 12: to switch to an industry standard off-the-shelf

[1:57:50] Voice 12: type system. These now work in modules, so as we're local planning mainly, then it's the local

[1:57:57] Voice 12: planning module that we're purchasing and operating. We weren't looking at modules for

[1:58:07] Voice 12: wastewater maintenance. The grant, it was for application development and processing.

[1:58:17] Voice 12: specifically did not include by-law

[1:58:21] Voice 12: enforcement or the island's trust concerns so while we can certainly

[1:58:30] Voice 12: use the grant money it was 100% grant by the way so we didn't have to match it

[1:58:36] Voice 12: so we can certainly use the grant money to update and replace the application development side of it

[1:58:43] Voice 12: without including by-law enforcement and island's trust conservancy we risk opening those two areas

[1:58:51] Voice 12: areas. They didn't upgrade them, they would continue on the old system, which means there

[1:58:57] Voice 12: probably wouldn't be a link to the bylaw, the development services, somewhere. So there's

[1:59:06] Voice 12: a whole bunch of risk in not including this. So what

[1:59:11] Trustee Luckham: we've done is built in the business

[1:59:12] Voice 12: case here to include Islands Trust, the Conservancy and the Bylaw Enforcement Group. What you're

[1:59:21] Trustee Luckham: seeing in

[1:59:22] Voice 12: front of you is the estimate of cost. So the bylaw of the software is not that expensive,

[1:59:28] Voice 12: it's ten thousand dollars each. The implementation

[1:59:31] Voice 12: is really hiring somebody to come in and do the

[1:59:36] Voice 12: migration of the data from our existing SQL servers onto the new system. You can't do that

[1:59:47] Voice 12: in house we just would not have the step type so that's where the

[1:59:50] Voice 12: forty thousand twenty five

[1:59:52] Voice 12: thousand dollars comes in uh so the overall cost then is an extra eighty five thousand dollars

[2:00:02] Voice 12: So we're recommending that the regional planning committee

[2:00:06] Voice 12: use the grant money also towards the requesting

[2:00:12] Voice 15: $25,000.

[2:00:14] Voice 15: Okay, so back to the chair.

[2:00:22] Voice 11: Thank you, David.

[2:00:23] Voice 11: Any questions for the director?

[2:00:26] Voice 11: Comments?

[2:00:26] Voice 11: Trustee Patrick?

[2:00:28] Trustee Patrick: Me again.

[2:00:30] Trustee Patrick: I mean, I understand the old system and migrating to a new system,

[2:00:34] Trustee Patrick: but overall, shouldn't there be future lower costs?

[2:00:37] Trustee Patrick: and I mean, I look at the business case,

[2:00:42] Trustee Patrick: I mean, we have an existing cost or licenses cost.

[2:00:45] Trustee Patrick: Is this gonna be an annual license cost?

[2:00:47] Trustee Patrick: And like I said, is there net benefits or savings

[2:00:50] Trustee Patrick: that would be occurring from this?

[2:00:52] Trustee Patrick: I'm just looking for a little more

[2:00:54] Trustee Patrick: than just the 85,000 bottom line.

[2:00:58] Voice 12: Yeah, that's a good point.

[2:01:00] Voice 12: We can certainly update the business case for that.

[2:01:02] Voice 12: I don't have those answers that would be

[2:01:04] Voice 12: back on vehicles area.

[2:01:06] Voice 12: So I could ask those questions

[2:01:08] Voice 12: so we can update the business case to clarify that for you and we can do that in the next

[2:01:14] Voice 12: so this again is essentially if you're agreeing if you agree with this it's like the financial

[2:01:19] Voice 12: planning committee knows that this is something to see uh

[2:01:28] Voice 11: thank you director marler uh trustee

[2:01:32] Voice 11: logarys yeah

[2:01:33] Voice 2: yeah thank you for this the question i've got is when you talk talking about a new

[2:01:38] Voice 2: system to you mean new system to us but are we looking at a a used system currently elsewhere

[2:01:46] Voice 2: is it is it like a common system that is used in other local governments say i what i'm concerned

[2:01:53] Voice 2: about is are we going to potentially end up with a phoenix system yeah

[2:01:57] Voice 12: no so yeah

[2:02:01] Voice 12: the intent is to use a well-established local government system and there's several out there

[2:02:07] Voice 12: The two biggest is CityView and Tempest.

[2:02:11] Voice 12: We would go out for a request for a proposal

[2:02:14] Voice 12: and set what our expectations or requirements are

[2:02:19] Voice 12: and see what the bids can be.

[2:02:21] Voice 2: So there'd be extensive user testing too, I hope.

[2:02:25] Voice 2: And ideally, I remember in government,

[2:02:28] Voice 2: they created a user test environment

[2:02:31] Voice 2: and they continued the old system

[2:02:33] Voice 2: and they had the user test

[2:02:34] Voice 2: and they ran that almost fully for quite a while before they actually migrated and

[2:02:41] Voice 2: jane jane could probably uh speak to that as well yeah but

[2:02:46] Voice 12: the the idea is that it's

[2:02:49] Voice 12: going to be a system that's used in other local governments it's not going to be a completely new

[2:02:54] Voice 15: untested system

[2:02:58] Voice 11: thank you trustee stamford and then trustee wolverton uh

[2:03:02] Trustee Stamford: yes just a comment

[2:03:03] Trustee Stamford: that i think any way that we can create more efficiencies which i hope this is going to do

[2:03:09] Trustee Stamford: um and smooth um information transfer between the different structures in the island's trust i think

[2:03:16] Trustee Stamford: is is a benefit um i'm just wondering how does this help when we are working with other regional

[2:03:24] Trustee Stamford: districts or land planning structures would we be able is there more smooth transition in that way

[2:03:30] Trustee Stamford: as well?

[2:03:31] Voice 12: That's a good question, what I have to actually ask. So I can ask that question

[2:03:35] Voice 12: in the back and see what you think. So I would guess yes, if the system, but I don't know the

[2:03:43] Voice 12: answer for sure.

[2:03:44] Trustee Stamford: And then I have a second question about this would have a budget impact for the

[2:03:53] Trustee Stamford: the Islanders Trust Conservancy?

[2:03:54] Trustee Stamford: Would we be paying a portion of the implementation

[2:03:59] Trustee Stamford: and then annual licensing for this?

[2:04:04] Trustee Stamford: Would that just be part of our administrative structure

[2:04:06] Trustee Stamford: and contribution to the trust?

[2:04:09] Voice 12: That would be my understanding.

[2:04:12] Voice 12: And I believe that this business case

[2:04:14] Voice 12: or a similar one will be coming

[2:04:16] Voice 12: to the Islanders Trust Conservancy.

[2:04:18] Voice 12: I'm looking for endorsements of it.

[2:04:21] Trustee Stamford: Great, thanks.

[2:04:21] Trustee Stamford: Thanks.

[2:04:25] Voice 11: Thank you, Trustee Wolverton.

[2:04:27] Voice 8: Yeah, just a comment that it is really helpful

[2:04:31] Voice 8: to have a user, a small user group

[2:04:34] Voice 8: to work with new programs.

[2:04:38] Voice 8: And I found that, for example,

[2:04:40] Voice 8: the new website is really has a lot of problems in it

[2:04:43] Voice 8: that I think possibly could have been picked up early on

[2:04:48] Voice 8: if there had been a user group

[2:04:50] Voice 8: that included some trustees as well.

[2:04:59] Voice 13: okay

[2:05:00] Voice 11: thank you um so any other comments and if not is anyone ready to make uh the motion here

[2:05:07] Voice 11: see

[2:05:13] Voice 15: we're getting it up on the screen

[2:05:17] Voice 11: there uh trustee stamford i see your hand up i move that

[2:05:23] Trustee Stamford: the regional planning committee forward to the financial planning committee for inclusion in the

[2:05:27] Trustee Stamford: fiscal year 2022-23 the business case for items not covered by the grant for the application

[2:05:33] Trustee Stamford: processing services review project and that the regional planning committee endorsed the project

[2:05:39] Trustee Stamford: and

[2:05:42] Voice 11: i see a second trustee wolverton thank you any uh comments on the motion

[2:05:50] Voice 11: uh not seeing any can i have a show of electronic hands are those in favor of the motion

[2:05:57] Voice 11: i'm

[2:06:02] Voice 15: seeing six in favor please lower your hands and any opposed i'm

[2:06:14] Voice 11: seeing none opposed so the

[2:06:16] Voice 11: motion carries and thank you everyone um just want to check in with trustees and staff here

[2:06:23] Voice 11: uh we're now at 12 13. we don't have a ton on the agenda but as everyone would people like to take

[2:06:30] Voice 11: a break at this point i see some heads nodding um do we want to do a half hour does that sound good

[2:06:38] Voice 11: Half hour is good. Okay, so let's come back here at 12.45 then, let's say.

[2:06:49] Voice 11: Thanks for

[2:06:49] Voice 11: sharing, and

[2:06:50] Trustee Busheikin: maybe I'll try it again when we come back. It's been

[2:06:53] Trustee Busheikin: more stable again. Okay, wonderful.

[2:06:57] Trustee Busheikin: Yeah. Thank you.

[2:06:59] Voice 15: See you in about half an hour. Thank you, everybody.

[2:38:29] Voice 15: Thanks for the info, Jane.

[2:38:37] Voice 8: Which info?

[2:38:39] Voice 2: The tower.

[2:38:41] Voice 8: Okay.

[2:38:42] Voice 8: And I got

[2:38:43] Voice 8: the reports from Robert Kojima.

[2:38:48] Voice 2: Yeah, I was given the copy as well.

[2:38:51] Voice 2: Okay, good.

[2:38:52] Voice 2: That's good.

[2:38:53] Voice 2: Yeah, thanks.

[2:38:53] Voice 8: Yeah.

[2:38:55] Voice 8: I know that's where the website is really difficult to navigate.

[2:39:01] Voice 8: gate yeah you know plus

[2:39:04] Voice 2: uh the documents only go back just over a year yeah

[2:39:08] Voice 8: and a lot of our

[2:39:10] Voice 8: reports that we refer to are older than that yeah

[2:39:14] Voice 2: yeah means you have to keep it on your computer

[2:39:18] Voice 2: if you want to get it anyway

[2:39:23] Voice 13: i see

[2:39:26] Voice 11: most of us

[2:39:27] Voice 11: hi everyone

[2:39:28] Voice 11: laura you're there excellent i

[2:39:31] Trustee Busheikin: am here i will i'll give it a try um and it's really

[2:39:36] Trustee Busheikin: good tim to know that you can just step in if my internet starts getting like what was happening

[2:39:41] Trustee Busheikin: is it was lagging so there was conversation going on that i wasn't keeping up with like everything

[2:39:48] Trustee Busheikin: started happening out of time so to speak um yes zoom reality um so um welcome back and i'll recall

[2:39:57] Trustee Busheikin: call the meeting to order. And I believe that we've gone through all the business cases and

[2:40:05] Trustee Busheikin: what's still remaining in six is looking at this direction that came from council for us to do a

[2:40:12] Trustee Busheikin: little more work on the floor area ratio. And I'm, yeah, I'd love to hear from staff about this

[2:40:21] Trustee Busheikin: because i'm a

[2:40:21] Voice 15: little bit i'm wondering we can't you're breaking

[2:40:31] Voice 15: up quite a bit here

[2:40:32] Voice 15: and you're gone how that can

[2:40:43] Voice 11: you hear us laura we can't

[2:40:45] Voice 9: hear you no we can't

[2:40:47] Voice 11: very intermittent

[2:40:51] Voice 11: okay um i'm just gonna step in if that's okay with everyone then please uh oh i see a a over

[2:41:01] Voice 11: over to you from Chair Bushek and so I'll just continue.

[2:41:07] Voice 11: And I was just thinking before we get into the next section

[2:41:12] Voice 11: on the floor area ratio referral back from trust council,

[2:41:16] Voice 11: I know trustee Patrick had a motion regarding

[2:41:21] Voice 11: the business cases that we just looked at.

[2:41:26] Voice 11: So I'm going to just ask her if she's ready to do that

[2:41:30] Voice 11: at this point.

[2:41:30] Voice 11: Thank

[2:41:31] Trustee Patrick: you. Dion, I sent you a copy of it in email, but I'll read it out to get discussion on the table.

[2:41:41] Trustee Patrick: I move that the Regional Planning Committee request staff to review the budget estimates within the 2022-23 business cases to ensure they reflect the committee's discussion on September 29, 2021, and are adequate for the intended work.

[2:41:56] Trustee Patrick: And David Marler has seen this.

[2:42:01] Trustee Patrick: okay i just saw it now sorry but

[2:42:02] Trustee Patrick: you don't need that you don't need the and david marler has seen

[2:42:05] Trustee Patrick: this in the motion you

[2:42:08] Voice 9: want me to share my screen or no we're good because i just copied it and

[2:42:11] Voice 9: pasted it it's

[2:42:11] Voice 11: up to the chair i think it'd be great if you share it so that everyone else can

[2:42:16] Voice 11: have a look at it okay

[2:42:17] Trustee Patrick: one second here whoops so

[2:42:33] Voice 15: it's this one here that's in bold that i just

[2:42:35] Voice 15: haven't unbolded it right

[2:42:37] Voice 11: so can everyone see that and uh the the motion's been made so how

[2:42:45] Voice 11: Do we have anyone willing to second this motion?

[2:42:49] Voice 11: I see Trustee Wolverson for a seconding.

[2:42:52] Voice 11: Do you wish to speak to your motion at all Trustee Patrick?

[2:42:54] Trustee Patrick: Yeah, and I think this was just some of the conversations

[2:42:56] Trustee Patrick: that we had at least one case this year

[2:43:00] Trustee Patrick: where we didn't have enough money

[2:43:01] Trustee Patrick: to do what we thought we were getting.

[2:43:02] Trustee Patrick: So I think this is our chance to put our best foot forward

[2:43:04] Trustee Patrick: and know that the money we're requesting is adequate

[2:43:08] Trustee Patrick: for what we all believe we're getting done.

[2:43:14] Voice 11: Thank you.

[2:43:15] Voice 11: Does anyone else wish to speak to the motion on the floor?

[2:43:21] Voice 15: i'm not seeing any

[2:43:23] Voice 11: hands up uh so that being the case i'm gonna go ahead and call the question on

[2:43:29] Voice 11: the motion please raise your electronic hands if you're in support

[2:43:31] Voice 15: and i am seeing four five four

[2:43:44] Voice 15: i'm

[2:43:44] Voice 11: seeing us okay i'm seeing five in support

[2:43:48] Voice 15: thank you so please lower your hands

[2:43:52] Voice 15: I still have Trustee Boucherkin, your hand is still up.

[2:44:06] Voice 15: Okay, that's down and any opposed

[2:44:08] Voice 11: to the motion,

[2:44:09] Voice 11: please raise your hand.

[2:44:13] Voice 11: I'm not seeing any opposed, so that motion carries.

[2:44:18] Voice 11: And then we can move on to the item

[2:44:21] Voice 11: that Trustee Chair Boucherkin was about to introduce

[2:44:25] Voice 11: before the technical issues.

[2:44:29] Voice 11: And I'm gonna go ahead and turn this over to staff.

[2:44:32] Voice 11: I'm not sure which of you wants to address this for us, but the literary ratio, Nerissa.

[2:44:39] Voice 5: Yeah. So I think I think that that that that report and recommendations can be considered as part of the workshop process,

[2:44:51] Voice 5: process, because as I had mentioned previously, I think it is important to sort of look combined

[2:44:59] Voice 5: the original, you know, the items in the Trust Council's strategic plan in an integrated

[2:45:08] Voice 5: way.

[2:45:09] Voice 5: So that's one of them.

[2:45:09] Voice 5: So I think we can address probably we can probably address the concerns of the Trust

[2:45:14] Voice 5: trust council um and have a re-look at uh at the work that's been done um in in the workshop that

[2:45:22] Voice 5: will focus on um housing um uh so that'll be one of those items okay thank

[2:45:35] Voice 11: you um any questions

[2:45:39] Voice 11: or comments on this from trustees or uh

[2:45:46] Trustee Busheikin: can you hear

[2:45:47] Voice 15: me it's laura yeah we can hear you

[2:45:50] Voice 15: we could hear you and

[2:45:59] Voice 11: now it seems that we cannot no

[2:46:03] Trustee Busheikin: you can't hear me oh there you are

[2:46:05] Trustee Busheikin: frozen well why don't we hear

[2:46:13] Voice 11: uh it sounds like you said you're gonna try and phone in you

[2:46:17] Trustee Busheikin: can hear me now

[2:46:19] Voice 11: laura yeah i can hear you i think i'm gonna in and out

[2:46:22] Trustee Busheikin: i'm actually phoning in because it's very

[2:46:29] Trustee Busheikin: Okay, well, I have a question, so I'll try.

[2:46:33] Trustee Busheikin: Actually, if you wait a moment, I'll phone in.

[2:46:38] Voice 11: Okay, why don't you do that, and we won't move on until we get your question.

[2:46:42] Voice 11: How's that sound?

[2:46:43] Voice 15: Enter your meeting ID.

[2:46:45] Voice 15: Follow side town.

[2:46:59] Voice 15: And while we're waiting for Lauren, does anyone else have any questions?

[2:47:04] Voice 15: Can you hear me now?

[2:47:22] Voice 15: Excellent.

[2:47:23] Voice 15: Thank you.

[2:47:23] Voice 15: Go ahead.

[2:47:24] Trustee Busheikin: Oh, you can.

[2:47:25] Trustee Busheikin: Oh, you know, I forgot about the phone in option. Much better. So my question is, this all makes sense. But now, I mean, I feel like we got a little bit twisted because we've sent that referral out or not referral, but we're sending the report out to local trust committees to ask if they're interested in poor area ratio bylaws.

[2:47:47] Trustee Busheikin: But now we've kind of changed our direction, I think, in a good way.

[2:47:52] Trustee Busheikin: But I'm wondering, I mean, we did get a direction from council to send that report out.

[2:48:02] Trustee Busheikin: But I wonder if now we should add it either not send it out as there was no timeline on it and let council know why or put a cover letter on it saying that right now it's preliminary information.

[2:48:13] Trustee Busheikin: information because in fact, you know, it's going to be, yeah, well, explain the situation in a

[2:48:22] Trustee Busheikin: little cover letter. I don't know. It just feels a little bit tangled up right now. So any thoughts

[2:48:26] Trustee Busheikin: from staff or other trustees?

[2:48:34] Voice 11: Yeah. Anyone? Trustee Wolverton?

[2:48:38] Voice 8: I would agree and maybe we

[2:48:41] Voice 8: should pull it back because I think right now it would just confuse things. And so maybe when we're

[2:48:47] Voice 8: able to present something that is more integrated um that that might be more useful to local trust

[2:48:55] Voice 8: committees thank

[2:48:58] Voice 11: you i think i saw david marler yeah

[2:49:01] Voice 12: i wasn't at trust council so i didn't see

[2:49:05] the decision but i thought they'd sent the shoreline out but not the floor area one to

[2:49:13] Voice 12: um look trust me i'm just going back to the minutes actually to see if i can find that

[2:49:19] Voice 12: so like i wasn't there so i may be wrong so let

[2:49:27] Voice 14: me do that keep talking

[2:49:32] Voice 11: i thought i saw

[2:49:34] Voice 11: narissa there for a moment uh

[2:49:37] Voice 5: yeah i understood that they had sent that one back as well yeah

[2:49:43] Voice 12: they hadn't sent it out to trust me they sent it back to the regional planning community yeah

[2:49:48] Voice 15: just

[2:49:49] Voice 12: going to get the minutes

[2:49:55] Voice 11: great and so have you got that david uh

[2:50:00] Voice 12: yeah i'm just gonna find it

[2:50:01] Voice 12: just give me a minute to okay

[2:50:04] Voice 11: does anyone else have any comments or questions while we're

[2:50:07] Voice 11: waiting for david um i'll just say that yesterday i spent some time at an archaeology project here

[2:50:17] Voice 11: on the skidi with some members of first nations from comox and uh tiamin and this is ongoing

[2:50:24] Voice 11: project this week and tomorrow for the national day of truth and reconciliation we're going to

[2:50:30] Voice 11: have a continuation a little bit of a social gathering with some of our first nations

[2:50:34] Voice 11: neighbors and it's really exciting so

[2:50:48] Voice 12: the resolution from council through the chair was

[2:50:51] Voice 12: the trust council refer the residential employer report back to the regional planning committee

[2:50:56] Voice 12: and requested the report incorporate the work being done on north and south and to update the

[2:51:03] Voice 12: report to identify environmental yeah so it's a shoreline 100 so the the other resolution says

[2:51:28] Voice 12: says trust council requests local trust committees and Boynton municipality to

[2:51:32] Voice 12: request the region to sorry to advise yeah to advise regional planning

[2:51:39] Voice 12: committee of the authentic policy or regulatory amendment based on the

[2:51:43] Voice 12: recommendations in the bylaw report but given that the residential employer

[2:51:52] Voice 12: ratio model bylaw report was not sent to them it's likely only going to be to do

[2:51:57] Voice 12: a short line that that requires okay so it has been sent back to regional planning

[2:52:04] Voice 12: Committee, we can bring this back to the next meeting, maybe a bit of a briefing with those

[2:52:09] Voice 12: resolutions and seek some direction from you.

[2:52:20] Voice 11: That sounds reasonable. I see Peter Luckham's

[2:52:23] Voice 11: hand up.

[2:52:24] Trustee Luckham: Just to advise the committee that the Cedis Island Local Trust Committee yesterday

[2:52:32] Trustee Luckham: did respond to the referral in the affirmative that in their shoreline protection work that

[2:52:39] Trustee Luckham: that they are undertaking as a top priority on their projects

[2:52:42] Trustee Luckham: that they are interested in the development

[2:52:45] Trustee Luckham: of a model bylaw for information.

[2:52:53] Voice 11: Thank you for that, Peter.

[2:53:00] Voice 11: So anyone else have any comments, questions?

[2:53:05] Voice 11: If not, then David, do you need any,

[2:53:10] Voice 11: or Nerissa for that matter,

[2:53:11] Voice 11: or do you need some direction from committee at this point?

[2:53:16] Voice 11: Or you feel like you can go with that resolution

[2:53:19] Voice 11: from trust council?

[2:53:21] Voice 12: I think the resolution from trust council,

[2:53:24] Voice 12: like I said, is good.

[2:53:25] Voice 12: We'll bring it back to you in probably a briefing

[2:53:28] Voice 12: or something, and then again, seek your direction.

[2:53:32] Voice 12: So obviously we didn't have time to go on this agenda.

[2:53:35] Voice 12: So Les and Arisa, from your perspective,

[2:53:39] Voice 12: I'm okay with just leaving this as is.

[2:53:44] Voice 5: Yeah, no, I think we can leave it as is.

[2:53:48] Voice 11: Okay, well, thank you.

[2:53:52] Voice 11: And so then we'll move on to business and item 7.1.

[2:54:00] Voice 11: And I think that's going to be Nerissa.

[2:54:04] Voice 5: Yeah, so I think I gave you a bit of an update prior to the introduction of the business cases.

[2:54:11] Voice 5: So, I mean, generally, the process has been very good where we've got a draft, which is now currently being circulated to staff, as I mentioned, the delay was because there was a need for a substantial sort of reorganization of the document, but it sort of landed in, I think, a pretty good place.

[2:54:31] Voice 5: um staff uh staff comments are being collected this week and um and then the document will go

[2:54:39] Voice 5: up to our strategic um advisory roundtable which includes um um three of our trustees um

[2:54:46] Voice 5: and um and then from that point uh we will be able to to have a a draft that reflects um you

[2:54:55] Voice 5: all the comments of those that have been involved um to to um the the regional planning committee

[2:55:03] Voice 5: uh at your november meeting um so that's i'm i'm open to any questions you might have um

[2:55:10] Voice 5: about the strategy thank

[2:55:16] Voice 11: you any questions for planner chadwick on this anybody on the phone

[2:55:22] Voice 11: we haven't heard from no i'm not seeing any questions or comments so let's go ahead and

[2:55:33] Voice 11: move on to item 7.2 the request for decision for the healthy watersheds initiative additional

[2:55:40] Voice 11: funding and back to

[2:55:42] Voice 11: Narissa more

[2:55:43] Voice 5: of an update actually than a request for decision although

[2:55:46] Voice 5: there is an opportunity to sort of endorse the process um so basically just wanted to give you

[2:55:52] Voice 5: an update on the healthy watersheds initiative uh funding because there's been um an addition

[2:55:57] Voice 5: And so things moved pretty fast.

[2:56:02] Voice 5: The funders had contacted me indicating that they had some additional funding for First Nations engagement.

[2:56:10] Voice 5: So I immediately talked to Not Smot Tribal Council events coordination folks that we've been working on.

[2:56:23] Voice 5: They've been doing the Indigenous youth engagement piece.

[2:56:25] Voice 5: and they're the ones that are going to be working with with with Gemma at with the conservancy on

[2:56:33] Voice 5: involving the indigenous youth in the restoration project that we discussed last time the

[2:56:40] Voice 5: redirection of funding there so there were a couple of things like one of the things what

[2:56:45] Voice 5: one of the items that we had identified could use more funding was the development of

[2:56:54] Voice 5: of some film work. So the co-op student, our summer co-op student, planning co-op student,

[2:57:01] Voice 5: is also a videographer and has been doing some professional work in that field and was as part

[2:57:08] Voice 5: of her co-op process starting to develop a film on Indigenous perspectives on water in the trust

[2:57:15] Voice 5: and that was going to be a short two-minute film. So we thought that we would extend her ability to

[2:57:22] Voice 5: work with us in a small contract that would allow her to do a like a longer film um as well as

[2:57:29] Voice 5: create a film um specifically related to indigenous youth engagement um in uh watershed protection

[2:57:37] Voice 5: which is something that not smart was interested so it's it would that would essentially be a gift

[2:57:42] Voice 5: from the trust um to not smart tribe tribal council um and and then not smart had indicated

[2:57:51] Voice 5: that one of the things that they would like to do so through this process of engaging youth

[2:57:56] Voice 5: they have facilitated youth and elders talking circles which has been a great way as they say

[2:58:04] Voice 5: to invigorate their youth program as well as as connect the elders to the youth and so they were

[2:58:13] Voice 5: they they were very keen on if there was additional funding to be able to bring the youth and the

[2:58:18] Voice 5: elders together and one of the things that we thought would be an interesting continuation

[2:58:24] Voice 5: of this work and sort of the next step is to provide the opportunity for connection with

[2:58:30] Voice 5: trustees and staff. So our funders, so we went back to the funders and proposed the idea of

[2:58:40] Voice 5: additional funding for film work and the support of a gathering and they were supportive of that

[2:58:48] Voice 5: like I said, everything happens very quickly, them needing to allocate the funding and us needing to

[2:58:54] Voice 5: provide sort of very clear ideas of how that would be spent. And Not So Much Tribal Council has been

[2:59:01] Voice 5: incredible to work with. Their team has been able to move very fast on identifying budgets

[2:59:08] Voice 5: and so forth. So where we are now is we have the allocation of funding specified by the funder.

[2:59:18] Voice 5: To support a gathering of youth and elders two to three day gathering we're still in conversation about the the length and the look the location and the date will be and we're looking it'll it'll be about we're hoping about 20 years about 10 elders bringing them together on an island, we are looking at options.

[2:59:39] Voice 5: options for places that provide good accommodation areas for workshop space and as well as catering.

[2:59:50] Voice 5: So NotSmart is going to be doing all of that work.

[2:59:55] Voice 5: And in terms of location, right now we've been looking at Galliana.

[3:00:00] Voice 5: Salt Spring and um and the Haven and Gabriela as an option to so um once we arrive at the location

[3:00:08] Voice 5: I will let the I will let the the local trustees know um um Galeano was our one of our first but

[3:00:17] Voice 5: but again we're looking uh it's important as Lisa had pointed out to us to look at um proximity to

[3:00:25] Voice 5: hospitals or the location of a hospital um and health services um for the elders so that's that's

[3:00:33] Voice 5: um the nature of that and so in terms of um it'll provide a really excellent opportunity

[3:00:38] Voice 5: um to showcase and celebrate some of the um the work that's being done through this whole

[3:00:46] Voice 5: engagement process so um we have a not so much has been has organized a an art contest uh focusing

[3:00:54] Voice 5: on fresh water for Indigenous youth, so there'll be artwork. We'll have two of the films ready to go

[3:01:03] Voice 5: to premiere essentially. We will also be able to bring the Indigenous youth that have been

[3:01:10] Voice 5: engaged in the restoration project on Salt Spring, invite them to attend and have some

[3:01:17] Voice 5: opportunity to talk about restoration and how youth can be further engaged in opportunities

[3:01:23] Voice 5: in the trust we're hoping that that will be a bit of a pilot for pilot process moving forward

[3:01:27] Voice 5: um so the way that we're seeing it is uh there'll be there'll be um activities that are specifically

[3:01:35] Voice 5: focused on uh the elders sharing with the youth and uh the youth getting some training around

[3:01:41] Voice 5: leadership and so forth um and then um one of the days which will most likely be um the sunday

[3:01:48] Voice 5: um will be an opportunity to um invite um it'll be the saturday well we're yet to figure that out

[3:01:56] Voice 5: but a day um to invite uh staff and trustees um um and that's when the film filming showcase

[3:02:03] Voice 5: youth art and the restoration work will be shared so that um there's an understanding of of what

[3:02:10] Voice 5: we've been doing and there's the opportunity for relationship building um there so that's all very

[3:02:16] Voice 5: exciting. Like I said, it's just been fantastic working with NotSmart. They're a very well-oiled

[3:02:21] Voice 5: machine when it comes to organizing these kinds of things. So that's the 55,000 that we're getting.

[3:02:29] Voice 5: I also wanted to point out, and it's not in this brief because this just, this has really just

[3:02:33] Voice 5: happened within the, well since Friday night, essentially Friday, is that we got a letter from

[3:02:40] Voice 5: from the Peets Lake Water Users Society on Liskiti, identifying that they were not going

[3:02:50] Voice 5: to be able to use the funding that we had allocated to them to do some of the testing

[3:02:56] Voice 5: work to identify sources of contaminants in their water.

[3:03:01] Voice 5: So we had to move fairly fast to be able to reallocate that funding or lose it.

[3:03:08] Voice 5: So thankfully, I, over the course of the last year, have been in conversation with a group on Galliano Island that's been doing some eco-cultural mapping and managed by a local Indigenous woman, Janine Jorgensen.

[3:03:27] Voice 5: And I know that they had been looking for funding to move their work.

[3:03:32] Voice 5: They're a very well-organized organization and are very easily able to use that funding

[3:03:40] Voice 5: within the next two months.

[3:03:42] Voice 5: That's the other challenge there.

[3:03:46] Voice 5: But because they essentially have a very, very well-developed project plan and can kind

[3:03:53] Voice 5: of roll that into motion.

[3:03:54] Voice 5: So we are able to move that funding over to them in short order, which is pretty great

[3:04:01] Voice 5: because they're doing some good work. So yeah, so this is mostly an update and you do, you will see

[3:04:09] Voice 5: that you do have an opportunity to just endorse the acceptance of this funding and I guess it

[3:04:19] Voice 5: would also be the reallocation of the funding from the Liskiti project to the Galliano project.

[3:04:26] Voice 5: Any questions?

[3:04:33] Voice 11: Thank you, Nerissa.

[3:04:35] Voice 11: Looking for trustees.

[3:04:38] Voice 11: Anyone on the phone?

[3:04:39] Voice 11: Any questions?

[3:04:45] Voice 11: I see Peter Luckham.

[3:04:51] Voice 11: And you're muted, sir.

[3:04:53] Trustee Luckham: There we go.

[3:04:58] Trustee Luckham: My mouse is not working.

[3:05:00] Trustee Luckham: I just want to take the opportunity to thank Nerissa for her nimbleness and her creativity and working with Natsuma Tribal Council.

[3:05:10] Trustee Luckham: Council, we are often not able to be nimble. And so really glad to see that you've been able to do that in this particular situation. I'm sure that that will benefit the Galliano community as well. So that's fantastic.

[3:05:24] Voice 11: Thank you.

[3:05:28] Voice 11: Thank you, Peter. I see Trustee Boucher can stand up. Go ahead. Laura, are you there?

[3:05:45] Trustee Busheikin: Can you hear me now?

[3:05:47] Voice 11: There we go. Go ahead, please.

[3:05:49] Trustee Busheikin: Okay, I'm on the phone that isn't working and now the computer is working. Incredible. Yeah, I just want to echo the words we just heard and I would like to endorse this through resolution.

[3:06:01] Trustee Busheikin: So can I go ahead and make a motion? Okay, so I'm working a little bit with the wording at the top of page 46.

[3:06:08] Trustee Busheikin: I move that the Regional Planning Committee endorse the acceptance of the additional HWI funding, supporting the creation of the Indigenous Perspectives film and the hosting of the Indigenous Youth and Elders Gathering.

[3:06:35] Voice 11: Great, thank you. And I see Trustee Wolverton seconding. Sorry, who was that?

[3:06:40] Voice 11: oh

[3:06:40] Voice 9: sorry that was just me i forgot she's not on the computer and couldn't see what i have

[3:06:44] Voice 9: written there so i was trying to

[3:06:45] Voice 11: pull it up while she

[3:06:46] Voice 9: was saying it just want

[3:06:47] Voice 15: to make sure

[3:06:48] Voice 9: oh you can't see

[3:06:49] Voice 9: it okay

[3:06:52] Voice 12: could

[3:06:53] Voice 9: you just oh no

[3:06:54] Trustee Busheikin: well it's simply that the regional planning committee endorsed the

[3:07:00] Trustee Busheikin: acceptance all

[3:07:01] Voice 9: right that was just my own writing it was a potential thing to come

[3:07:05] Voice 9: okay thank you can

[3:07:06] Voice 12: you remove that through resolution so i endorse the acceptance

[3:07:13] Voice 12: oh yeah

[3:07:15] Voice 13: okay great

[3:07:28] Voice 11: that looks good uh so it's moved and seconded uh any discussion on the motion

[3:07:38] Voice 11: i'm seeing trustee boo shaking is your hand still up

[3:07:42] Voice 15: no

[3:07:45] Voice 11: okay trustee wolverton um did we

[3:07:49] Voice 8: want to

[3:07:49] Voice 8: to include the reallocation of the LISC-ED funds

[3:07:55] Voice 8: or is that a separate resolution?

[3:07:59] Voice 11: I think we can do that in a separate one.

[3:08:01] Voice 15: Okay.

[3:08:07] Voice 11: So no further discussion on this motion.

[3:08:10] Voice 11: Let's go ahead and call the question.

[3:08:13] Voice 11: Raise your electronic hand if you're in favor.

[3:08:16] Voice 11: And I see six in favor.

[3:08:24] Voice 11: Please lower your hands.

[3:08:28] Voice 11: and any opposed none opposed so the motion carries and if someone would like to make

[3:08:36] Voice 11: the motion about reallocating the funds uh from the luskini pizza steak water users of society

[3:08:46] Voice 11: to help me out narissa well

[3:08:50] Voice 9: just give me a second to get this queued up here

[3:08:54] Voice 9: as

[3:08:55] Voice 12: david through the chart suggests that a bit similar wording the regional planning

[3:08:59] Voice 12: committee endorsed the rest of that endorsed the reallocation of sixteen thousand dollars

[3:09:12] Voice 12: of the hwi funding narissa

[3:09:24] Voice 9: we can't hear you you're muted i

[3:09:27] Voice 5: was wondering what was going on

[3:09:29] Voice 5: there from from the liskiti watershed uh restoration uh project water

[3:09:39] Voice 9: watershed restoration

[3:09:40] Voice 9: yeah oops okay

[3:09:45] Voice 5: to the galliano eco-cultural mapping project does

[3:10:02] Voice 9: that look right

[3:10:04] okay

[3:10:07] Voice 11: so who's moving the motion uh trustee wolverton sure

[3:10:14] Voice 8: do you want me to read it or

[3:10:15] Voice 8: i can read it that the i moved that the regional planning committee endorsed the reallocation of

[3:10:23] Voice 8: sixteen thousand dollars of the hwi funding from the liskiti watershed restoration project

[3:10:29] Voice 8: to the galliano eco-cultural mapping project marvelous

[3:10:35] Voice 11: i see trustee langer eyes is seconding

[3:10:38] Voice 11: uh any discussion on this motion uh trustee langrise is your hand up for that still

[3:10:50] Voice 2: i i go ahead and

[3:10:51] Voice 11: you're muted okay so you didn't have a comment or a question

[3:10:59] Voice 11: yes okay let's go ahead and call the question then uh electronic hands

[3:11:04] Voice 11: Hands up if you're in favour of the motion.

[3:11:08] Voice 11: I see six in favour.

[3:11:11] Voice 11: Hands down, please.

[3:11:18] Voice 11: Any opposed?

[3:11:21] Voice 11: Not opposed.

[3:11:21] Voice 11: Motion carries.

[3:11:23] Voice 11: That's fantastic.

[3:11:25] Voice 11: And so I believe we're on next to, I don't think there's any new business.

[3:11:32] Voice 11: So we're on to our Regional Planning Committee Work Program, page 47.

[3:11:36] Voice 11: 7. uh hopefully everyone's had a look but are there any staff comments uh or trustee questions

[3:11:53] Voice 11: no staff comments no trustee questions no one on the phone desperate to get a question in

[3:12:03] Voice 11: all right then i think that takes us to uh item 10 uh next uh meeting is scheduled for wednesday

[3:12:13] Voice 11: say November 3rd and and then it looks like we are headed for adjournment unless anyone has

[3:12:25] Voice 11: anything else I think we're ready to adjourn well thank you everybody and we'll see you all

[3:12:34] Voice 11: November 3rd at this committee and hopefully we'll have some technical issues worked out for Laura by

[3:12:41] Voice 11: then and of course

[3:12:43] Voice 11: weather cannot be

[3:12:45] Voice 11: worked out we all understand that

[3:12:48] Voice 11: thank you everybody

[3:12:49] Voice 11: for your patience today and

[3:12:50] Voice 11: I'll see you all later

[3:12:52] Trustee Stamford: thank you everybody

[3:12:54] Trustee Stamford: thank you everyone

[3:12:56] Voice 12: good to

[3:12:58] Voice 9: see you David Marler

[3:12:59] Voice 9: thank you

[3:13:00] Voice 9: nice

[3:13:01] Voice 12: to see you David

[3:13:02] Trustee Luckham: nice

[3:13:03] Voice 12: to be back

[3:13:03] Voice 12: sorry I'm not feeling fully

[3:13:06] Voice 12: up to brief on this one

[3:13:08] Voice 12: so I appreciate the support

[3:13:10] Voice 12: Thank you.

[3:13:10] Voice 12: You look healthy.

[3:13:12] Voice 2: I feel good.

[3:13:13] Voice 12: Yeah, I feel fine.

[3:13:14] Voice 12: Just can't run for a while.