Gambier Island Local Trust Committee community information meeting, October 14, 2021

[0:00:00] Voice 12: Thanks everybody for your patience. We're adapting to the COVID regulations by holding this public meeting on Zoom and live streaming it, as well as having an in-person meeting.

[0:00:15] Voice 12: So we don't have any members of the public presently and members of the public can't participate, cannot participate as through the Zoom meetings.

[0:00:27] Voice 12: That's only for staff, and we're experimenting here, so please hang in with us while we figure out how to run the technology as well as run the meeting.

[0:00:37] Voice 12: So I'm going to call the meeting to order, and good day, everybody.

[0:00:43] Voice 12: Thanks for joining us for this hybrid meeting of the Yambir Island Local Trust Committee.

[0:00:48] Voice 12: Oh, good.

[0:00:49] Voice 12: We've got a member of the public.

[0:00:50] Voice 12: Come and join us, please.

[0:00:52] Voice 12: Here we go.

[0:00:54] Voice 12: I'm going to begin the meeting by acknowledging the mission to gather here in locations across the city of the city because some of the staff that will be part of the meeting are in other parts of the Finance Trust area and D.C.

[0:01:06] Voice 12: And here we are in the territory of the Squamish, the Tsleil-Waututh, and the Musqueam people.

[0:01:15] Voice 12: And I'm Sue Ellen Fast, elected on Bowen Island, and I'm the chair of the Gambier Island Local Trust Committee.

[0:01:21] Voice 12: and with me today are Gambier Island Boat Trustee's Kaylee Stamford from Gambier

[0:01:26] Voice 12: and Dan Rogers from Keats Island and together we make up the Gambier Island Boat Trust Committee

[0:01:32] Voice 12: and we're running a little bit late so I'm going to zip through this so this meeting is also being

[0:01:37] Voice 12: conducted electronically and is being recorded everybody should know and as long as that's still

[0:01:44] Voice 12: recording yeah and so people are watching on the live stream so those who can't attend today in

[0:01:50] Voice 12: person the stream will going to be recorded it'll be on the islands trust website in the next few

[0:01:55] Voice 12: days when we get

[0:01:56] Voice 12: to the town hall portion of the meeting um this is when you get a chance to speak

[0:02:01] Voice 12: as a member of public and you can raise your in-person hand as opposed to the digital one

[0:02:05] Voice 12: for a change you can do this by clicking never mind you don't need that if you've joined using

[0:02:11] Voice 12: the watch live link um then uh you won't be able to raise your hand obviously because it's just

[0:02:20] Voice 12: watching and however you can still come here in person we're in North Vancouver

[0:02:26] Voice 12: at the John Braithwaite Community Center on 2nd 1st Avenue down near Lonsdale

[0:02:32] Voice 12: Key okay so we appreciate everybody's understanding and assistance in this

[0:02:37] Voice 12: hybrid electronic meeting situation for the first time and so technical

[0:02:43] Voice 12: challenges may come up that's why we're running a little late we've got staff

[0:02:46] Voice 12: members joining us today so to begin with we've got uh diane corbett our minute taker professional

[0:02:52] Voice 12: minute taker over there thank you for joining us diane a long time no see we haven't seen diane

[0:02:58] Voice 12: since uh like before march 2020 in real life heather towers our regional planning manager

[0:03:05] Voice 12: and uh so she and i were on hornby on friday uh jamie is our island planner and she's uh going

[0:03:12] Voice 12: to be the um running some of the staff bringing in various staff today because we also will have

[0:03:19] Voice 12: planners ian pox um marnie and sonia zupanets joining us and uh this meeting is an official

[0:03:29] Voice 12: forum of your local trust committee to make decisions about land use planning

[0:03:33] Voice 12: uh manners because we're part of this islands trust the special purpose government local

[0:03:38] Voice 12: the government set up by the province of dc back in 1974. uh and i also want to add that this is a

[0:03:44] Voice 12: place of employment um so despite the fact that some staff are still working from home and will

[0:03:51] Voice 12: join us from home uh everybody needs a like to a safe and respectful workplace and uh let's get

[0:03:59] Voice 12: going so i'm going to call the meeting um to order this is the regular meeting of the gambier local

[0:04:07] Voice 12: trust committee by the way also have a carbon dioxide monitor so people know

[0:04:18] Voice 12: we're in a good place still in the green so now bring up my agenda we're at the

[0:04:31] Voice 12: part about approval of the agenda do we have anything we want to switch change

[0:04:35] Voice 12: change or add to the agenda?

[0:04:37] Voice 12: Trustees, go ahead, Dan.

[0:04:39] Voice 12: Rodgers, Trustee Rodgers.

[0:04:40] Voice 3: Yes, Madam Chair.

[0:04:42] Voice 3: I'd like to add two items to the agenda.

[0:04:46] Voice 3: That's acceptable to the Chair and the Trustees.

[0:04:50] Voice 3: First, just under new business,

[0:04:52] Voice 3: I'd like to put 11.8.

[0:04:55] Voice 3: I just wanna have a brief chat

[0:04:56] Voice 3: about the House on Forum next week.

[0:04:58] Voice 12: Okay, 11.8, good idea.

[0:05:00] Voice 12: yeah and

[0:05:00] Voice 3: i'd like to also add under 9.2 um i guess it's going to be 9.2 i'll leave that to you

[0:05:08] i want to have i have a uh motions three motions related to the uh keats foreshore protection by

[0:05:17] law 154 which is not on our agenda

[0:05:20] Voice 3: today but the subject is the im okay

[0:05:23] Voice 12: um so this is uh 9.2

[0:05:28] Voice 12: This is Keith's foreshore protection bylaw, and this is the bylaw that we've got the community

[0:05:34] Voice 12: information meeting about tonight, and it wasn't on our agenda, so people might not

[0:05:40] Voice 12: be expecting to see anything about it here, although they might be coming to speak to

[0:05:43] Voice 12: it.

[0:05:44] Voice 12: And so we will, as the Keith's trustee, I'm inclined to allow that.

[0:05:55] Voice 12: I think it's a funny kind of process thing, but what do you think, trustee?

[0:05:58] Voice 12: I am fine.

[0:06:00] Voice 12: We're fine with having that on now? Okay. Well then, I think we will add it, 9.2, Keats-Forshaw protection, I'll

[0:06:07] Voice 4: just leave it at

[0:06:08] Voice 12: that, and we will, any other changes or additions to the agenda?

[0:06:13] Voice 4: No, not for me.

[0:06:14] Voice 12: I'm fine.

[0:06:15] Voice 12: Staff, you're okay with that? Got that? Okay. Great. And then we're going to go into, then by consent, we approve the agenda, seeing none.

[0:06:28] Voice 12: As amended.

[0:06:29] Voice 12: As amended, thank you.

[0:06:32] Voice 12: and then 3.1 trustee reports okay can we first yes i did send a report out i think most people

[0:06:41] Voice 12: have received it it was in october sent out october 11th to

[0:06:45] Voice 5: again

[0:06:46] Voice 12: your islanders

[0:06:48] Voice 12: um i did just send copies to jamie and diane so i don't want to spend too much time but uh just

[0:06:56] Voice 12: highlight attended a field trip to sandy beach on keats island as the chair of the island's

[0:07:05] Voice 12: trust conservancy to see the beginnings of the management plan for sandy beach that was a really

[0:07:12] Voice 12: good event um i'm getting lots of questions ongoing questions about the impact of riparian area

[0:07:21] Voice 12: um protection bylaws on gambier especially on the west bay road area it's quite confusing

[0:07:32] Voice 12: for new residents um the local community continues to have difficulty reaching this

[0:07:39] Voice 12: swamish nation marine group regarding maintenance issues for the new brighton dock so we're working

[0:07:45] Voice 12: on that and we'll be looking at hopefully later in this agenda briefly

[0:07:52] Voice 12: looking at what we can do about better internet and cellular service how we

[0:07:58] Voice 12: could advocate for that because it's getting more and more spotty down as

[0:08:05] Voice 12: well so if people want to see the full report it should be available on my

[0:08:10] Voice 12: language thank you very much and your web page is at the island's trust web page yes so these

[0:08:17] Voice 12: islandstrust.bc.ca okay go ahead thanks

[0:08:22] Voice 3: very much and um hello to the folks out there i also attended

[0:08:29] Voice 3: the sandy beach visit by representatives of the conservancy of the sunshine coast conservancy and

[0:08:39] Voice 3: and some of the locals.

[0:08:41] There is quite a bit of interest and excitement

[0:08:46] from particularly from both the Keats Conservation Group

[0:08:51] and from the locals in Keats Landing

[0:08:55] Voice 3: regarding the Sandy Beach Management Plan.

[0:08:57] Voice 3: I'm guessing we'll get a lot of uptake

[0:08:59] Voice 3: for the group that's going to be the consulting group

[0:09:02] Voice 3: for that, both from locals and from,

[0:09:05] Voice 3: when I say locals, Keats Landing

[0:09:07] Voice 3: and also from other people on the island,

[0:09:09] Voice 3: Sandy Beach is very exciting.

[0:09:11] Voice 3: And I'm hoping also to, at some point,

[0:09:14] Voice 3: when there's more in-person meetings going on,

[0:09:18] Voice 3: that we'll be able to invite

[0:09:20] Voice 3: some of the local indigenous leaders,

[0:09:23] Voice 3: and particularly from the Squamish Nation,

[0:09:25] Voice 3: to come and be part of the dedication of Sandy Beach.

[0:09:33] And maybe

[0:09:34] Voice 3: we need to have a conversation about the name

[0:09:37] Voice 3: at some point i look forward to that process and i think everybody i was talking to

[0:09:42] Voice 3: a gentleman from that lives right next to it and he said he's been working on it for 25 years and

[0:09:48] Voice 3: so he i wish i didn't realize so he was very very pleased about this whole process and the

[0:09:54] Voice 3: protection of seven wrong points um just an update for those uh anybody watching from

[0:10:00] Voice 3: uh keats island particularly eastbourne uh we have reorganized the uh the scrd meeting um to come and

[0:10:11] Voice 3: visit west beach and to see the damage that's being done on the foreshore and the park that's

[0:10:16] Voice 3: on west beach it's now scheduled for november 5th uh we ran into a problem we had a date september

[0:10:22] 17th and we got weathered out because the storm away wouldn't come to keep either um and uh or

[0:10:31] said it wouldn't and as

[0:10:33] Voice 3: it did but it wouldn't come so anyway it's now november 5th and that's

[0:10:37] Voice 3: an exciting hopefully they'll get some push on that i want to just say because we haven't met

[0:10:43] Voice 3: since it happened uh we were all very pleased to be part of the biosphere celebration back in

[0:10:48] Voice 3: september uh all three of the trustees here were there as well as the chair of the islands trust

[0:10:54] Voice 3: and it was a wonderful celebration there's all sorts of things evolving in relation to that i

[0:11:00] Voice 3: spoke to the lead on that with simons yesterday and and it's very clear there's lots of planning

[0:11:07] Voice 3: going on for next steps and how they will evolve that i'm sure we'll hear more about it and my last

[0:11:13] Voice 3: thing which is the house now forum witness continuing and that's next friday i put it on

[0:11:18] Voice 3: the agenda i just want to talk about our involvement in the house now forum and make

[0:11:21] Voice 3: sure that's on the record that we have a chance to talk about that uh i'll be going to that um

[0:11:26] Voice 3: next friday as well and then we're happily being hosted by bowen island which would be great i've

[0:11:31] Voice 3: been on bowen since the time i started uh there's much going on at the trusted uh

[0:11:36] Voice 3: at a trust wide level but i think i'll just leave it there for now

[0:11:42] Voice 12: thank you and i'm going to be

[0:11:43] Voice 12: brief um yes bowen island is looking forward to having the house on forum october 22nd and i think

[0:11:51] Voice 12: they're going to be live streaming it or zooming it and everybody's welcome to attend it's a good

[0:11:57] Voice 12: way to be able to come usually they have capacity problems but this way everybody can participate

[0:12:02] Voice 12: and see what happens when the communities from around how sound get together and talk about the

[0:12:07] Voice 12: exciting things to come especially with the biosphere okay um chairs report i'll just be

[0:12:14] Voice 12: brief last week i was on uh vancouver island uh for a meeting of the i was just conservancy that

[0:12:20] Voice 12: came to these chairs and there's a couple copies of the heron newsletter over there

[0:12:24] Voice 12: everybody wants to look at it one of them talks about sandy beach and um i was also um

[0:12:31] Voice 12: at the executive committee meeting the next day with trustee rogers and then uh i went up the

[0:12:37] Voice 12: island met up with regional planning manager heather cower and we uh went to hornby island

[0:12:42] Voice 12: for their local trust committee on friday and we got home that evening on a friday before a long

[0:12:48] Voice 12: weekend an amazing feat uh worthy of note so i'll just leave it at that except to say i also am a

[0:12:55] Voice 12: bowman island municipal councillor so um uh two nights ago i was in a bowman island council meeting

[0:13:02] Voice 12: until 9 30 at night um so i have a couple of those kinds of things uh electoral area director's report

[0:13:12] Voice 12: he's not here so we'll leave that till the next time but i will note we've got a

[0:13:17] Voice 12: sunshine post regional district um joint meeting i don't think is that on our agenda

[0:13:24] Voice 12: maybe maybe one of you would just say a few words about that liaison meeting sure

[0:13:28] Voice 3: so that's um

[0:13:29] Voice 3: scheduled for Monday at 10 a.m. it's electronic the virtual meeting we put

[0:13:35] Voice 3: the agenda is out thank you to all the people because I I was in contact and I

[0:13:41] Voice 3: know trustee Stanford was people from various islands about topics they want

[0:13:47] Voice 3: on it looks like a fairly long agenda to talk about issues headlines by clearly

[0:13:53] Voice 3: by Doc's anniversary response issues and a few other things but that's on we will

[0:13:59] Voice 5: have that

[0:13:59] Voice 3: protocol meeting and hopefully be able to report out about what next steps might be on

[0:14:04] Voice 3: some of the items thank

[0:14:07] Voice 12: you and i also wanted to just mention uh i put out a couple of letters and

[0:14:12] Voice 12: you'll see them down at 7.2 7.3 which were actually drafted i think by trustee stillford here which is

[0:14:18] Voice 12: great okay thank you uh delegations we don't have any today we're into the town hall section of the

[0:14:23] Voice 12: meeting so um this is the part where uh you get to share your views so um uh we have a there's some

[0:14:32] Voice 12: of these pieces of paper over there if you want to read all about it but basically it's an opportunity

[0:14:36] Voice 12: for public comments and uh let us uh public inform trustees about topics relevant to the local trust

[0:14:43] Voice 12: area uh 10-minute session so you're the only person here and uh the local trust committee

[0:14:49] Voice 12: will make every effort to hear all members of the public but we've got one member of the public here

[0:14:54] Voice 12: and uh i would just um like to welcome you and say if you'd like to address the trustees now is

[0:15:00] Voice 12: the time please state your name and your island or you're interested

[0:15:03] Voice 9: in scott kennedy i'm from

[0:15:05] Voice 9: the gambier island sea ranch we have an item on the agenda today uh on an ongoing i don't i must

[0:15:13] Voice 9: be at least a 15-year side of trying to just get title for buildings that are already existing

[0:15:20] Voice 9: right i'm hoping that the trustees will see fit to pass the relevant development variance

[0:15:27] Voice 9: issues that we needed to do so that we can then apply for subdivision uh and i think it's really

[0:15:34] Voice 9: important to emphasize we're actually not building anything uh we're we're just trying to take what

[0:15:40] Voice 9: what was a rather uncannable situation

[0:15:43] Voice 9: with two houses for a lot of problems

[0:15:45] Voice 9: with secondary dwellings and just try to clean it up.

[0:15:49] Voice 9: And it's been a long process

[0:15:50] Voice 9: and I'd like to get support for that.

[0:15:53] Voice 9: And then the subdivision.

[0:15:56] Voice 9: I did note that there is the Squamish First Nation

[0:16:00] Voice 9: has now asked for an archeological study.

[0:16:04] Voice 9: I have no idea what's involved in that

[0:16:06] Voice 9: at this point in time because it's rather new to us.

[0:16:10] Voice 9: um and again i'd like to emphasize i know it's not the trustees work here that you're not the

[0:16:17] Voice 9: authority on this and and we're in a very very sensitive time for first nations but we really

[0:16:25] Voice 9: aren't doing anything and so i'm kind of hoping that there might be a possibility of having

[0:16:30] Voice 9: another step in this very very long saga given that we're not building anything and the few

[0:16:36] Voice 9: building sites that are left very

[0:16:38] Voice 5: unlikely

[0:16:40] Voice 9: to be an issue so that's what i wanted to say today so

[0:16:45] Voice 9: thank you very much for the opportunity thank

[0:16:48] Voice 12: you very much and certainly stanford scott you were

[0:16:53] Voice 12: one of the first people i met in one of my first meetings with the islands trust as a minute taker

[0:16:59] Voice 12: so i know it was going on for a long time before that too so the sea ranch saga is almost as long

[0:17:09] Voice 3: They've

[0:17:09] Voice 12: got a long way to

[0:17:10] Voice 3: go to catch up to local 696, which was 47 years in the making.

[0:17:16] Voice 12: But don't worry.

[0:17:18] Voice 10: We're quite

[0:17:19] Voice 3: conscious of yours as well.

[0:17:20] Voice 10: And we did wrap that one up.

[0:17:22] Voice 3: Well, we've done our job.

[0:17:27] Voice 9: It's application one month to defer the documents or three months for the municipality.

[0:17:33] Voice 9: Four months.

[0:17:36] Voice 12: you shouldn't see the city of vancouver

[0:17:39] Voice 12: you

[0:17:39] Voice 9: know

[0:17:42] Voice 12: all about it okay thanks so much um anybody else got anything you want to say no

[0:17:49] Voice 12: okay then thank you very much that concludes the town hall and we're going to go on to the

[0:17:53] Voice 12: minutes we've got minutes from july 22nd that we need to um approve if there are no changes so

[0:18:02] Voice 12: what do you think go ahead trustee stanford so the top of page 13 i just want to add a piece

[0:18:10] for clarification um it's about the water quality um

[0:18:16] Voice 12: i just want to add in the last sentence

[0:18:25] Voice 12: e coli testing which rendered a very high count and then the added words and vancouver coastal

[0:18:32] Voice 12: health did follow up with a second test that some accounts returned to normal or

[0:18:46] Voice 12: something thank you very much okay any other changes or no other changes for me

[0:18:54] Voice 12: okay I

[0:18:55] Voice 3: don't have a change I just want to have a comment I just want to say I

[0:18:58] Voice 3: want I really appreciated the detail and accurate note-taking what was it

[0:19:03] Voice 3: difficult and long meeting i found it very helpful to go back and

[0:19:07] Voice 3: read a number of comments that have been said that i had

[0:19:11] Voice 3: one or other with it said so thank you very much for the i thought the minutes

[0:19:16] Voice 3: were very helpful thanks a lot i

[0:19:19] Voice 12: think it helps when we're

[0:19:20] Voice 12: in a different medium uh in zoom because you can't remember

[0:19:24] Voice 12: you're not in the room you don't have memories form the same way

[0:19:27] Voice 12: i find anyway thank you okay uh then uh by consent can we assume that i'll

[0:19:32] Voice 3: adopted yeah it

[0:19:33] Voice 3: would be helpful for you chair if i move i'll just move around so you don't

[0:19:37] Voice 3: have to keep looking around move to here that'd

[0:19:43] Voice 12: be great thank you

[0:19:44] Voice 3: i just realized

[0:19:44] Voice 3: it makes no difference with only one person yeah am i still showing up on camera no just your hand

[0:19:54] Voice 12: so why don't you uh um is that okay with you scott okay thank you okay

[0:20:03] Voice 12: we're just shifting things

[0:20:05] Voice 12: around here please stand by while we figure out the best way to make a hybrid meeting work okay

[0:20:12] Voice 10: thank you

[0:20:14] Voice 12: i'm going to go on then to those are adopted as amended by consent uh and as amended

[0:20:22] Voice 12: and then um resolutions without meeting dated october 7th we're on page 15 of the agenda i

[0:20:29] Voice 12: can't remember what this was i don't i don't get it

[0:20:31] Voice 3: it's the one that removed uh the meeting of

[0:20:34] Voice 3: to september 30th over the 14th

[0:20:36] Voice 10: yep but

[0:20:37] Voice 3: did we my only question is did we not pass another rwm

[0:20:40] Voice 3: to move the one from the fourth to the 18th oh we have not

[0:20:46] Voice 12: i think that's on our agenda yeah

[0:20:48] Voice 3: okay thank you

[0:20:49] Voice 12: yeah it's on the last page there 15-1 or something 15-2 okay um thank you then

[0:21:00] Voice 12: so we'll just receive that 6.3 advisory planning commission meetings there weren't any follow-up

[0:21:06] Voice 12: action list questions for the platter 16 page 16 to 20. um anybody got questions for the planners

[0:21:19] Voice 12: let's see i think i marked something but i don't think it's huge okay then we'll move ahead 7.2

[0:21:27] Voice 12: letter dated october 6th this is the one to make a rehearsal describe an eagle by testing and how

[0:21:34] Voice 12: we would like them to test regularly and uh thank you very much for drafting that trustee stanford

[0:21:43] Voice 12: so that went out and same with the second one there is just for information really it's the

[0:21:47] Voice 12: letter that we discussed at the last meeting and trustee stanford drafted it and it's gone out so

[0:21:52] Voice 12: it's there for information support for the renaming of the outfit they got on to number eight we're

[0:22:00] Voice 12: into applications and referrals and look at that c-ranch are the first couple so i'm sure you sat

[0:22:07] Voice 12: through lots of these meetings uh as a yeah you know we're on page 23 and uh i think we've got

[0:22:15] Voice 12: Sonia zooming in. Hello Sonia. Good afternoon, local trust committee. Oh, that's great. Good.

[0:22:22] Voice 12: It's working. It's the first time I've heard sound coming from the new Meetup camera, so this is

[0:22:26] Voice 12: terrific. If people can't hear, I can try to fiddle with volume settings, but we'll just get started.

[0:22:35] Voice 12: Actually, what I will do, I'm just going to get the remote. Just

[0:22:52] Voice 3: as a, before we start, just as a

[0:22:55] Voice 3: a technical thing mark know this it would be helpful for trustees if we could watch the

[0:23:03] Voice 3: planner presented well sincere but the the broadcast is delayed by about a minute

[0:23:10] Voice 3: so i can't watch the live broadcast otherwise i'm a minute behind and uh so anyway what

[0:23:18] Voice 12: we'd like to

[0:23:19] Voice 12: do um in future meetings just since we're on the technology here for a moment is uh in future

[0:23:24] Voice 12: meetings we'll try and plug the projector directly into this meeting

[0:23:31] Voice 12: unit and project it so at least we could go walk around or be able to see it by

[0:23:38] Voice 12: turning your hands

[0:23:39] Voice 3: right because see I see your staff report but I know when I

[0:23:42] Voice 3: hear her talk about it she'll be about a minute behind where and so what I'm

[0:23:47] Voice 3: hearing her so that's that's that time lag is odd that's all so

[0:23:51] Voice 12: I'm sure it

[0:23:52] Voice 3: doesn't hurt for people watching my broadcast because they don't know but it

[0:23:55] Voice 3: doesn't work for us that's all so

[0:23:56] Voice 12: you're watching on the live stream i

[0:23:58] Voice 3: just yeah okay

[0:23:59] Voice 12: um this is

[0:24:01] Voice 12: something that i asked mark about just technologically talking and he said if

[0:24:05] Voice 12: you've got the bandwidth maybe okay but otherwise you're uh sharing the bandwidth with the whole

[0:24:11] Voice 12: setup however for today um we're all here yeah

[0:24:15] Voice 3: so it's fine it's just it's just information it's not

[0:24:18] Voice 3: all the complaints okay

[0:24:20] Voice 12: all right uh then i would like to uh i've got my remote now so i can adjust

[0:24:27] Voice 12: the volume if needed and uh i would like you to invite planners sonja zupanets to please go ahead

[0:24:34] Planner Zupanec (probable): great so i just want to make sure my audio is audible to everybody

[0:24:39] Planner Zupanec (probable): that better yeah

[0:24:40] Voice 12: everybody's nodding please go ahead that's great

[0:24:44] Voice 12: remote i

[0:24:46] Planner Zupanec (probable): can turn you up

[0:24:46] Planner Zupanec (probable): Okay, turn me up. So this application is one of two that you'll be looking at today. This is for

[0:24:57] Planner Zupanec (probable): the development permit application for DP Area 3 on Gambier, the riparian areas development permit

[0:25:04] Planner Zupanec (probable): for the Sea Ranch property on Gambier Island. This is a parcel that I've been involved with

[0:25:11] Planner Zupanec (probable): for 13 years as well in terms of different types of applications so i'm happy to see this moving

[0:25:18] Planner Zupanec (probable): forward for consideration to bring some closure to the request as part of a larger subdivision

[0:25:26] Planner Zupanec (probable): application so we're looking at this piece first so lot 20 strata lot 20 is the subject property

[0:25:33] Planner Zupanec (probable): for this particular development permit area the proposed development complies

[0:25:41] Planner Zupanec (probable): with your guidelines and the Gambier Island land use bylaw and the riparian

[0:25:47] Planner Zupanec (probable): area protection report assessment report identifies a 10 meter spia for the

[0:25:53] Planner Zupanec (probable): unnamed Creek for the subject

[0:25:56] Voice 10: property can

[0:25:57] Planner Zupanec (probable): you define spia

[0:25:58] Voice 12: the stream side

[0:26:00] Planner Zupanec (probable): protection and enhancement area thank you

[0:26:02] Planner Zupanec (probable): yep so that's all included um and there are no

[0:26:09] Planner Zupanec (probable): proposed development activities taking place within this 10 meter spia however in the future

[0:26:17] Planner Zupanec (probable): if there were to be any changes they would require a subsequent development permit area

[0:26:23] Planner Zupanec (probable): a subdivision application does trigger the need for a development permit to ensure that the

[0:26:29] Planner Zupanec (probable): the proposed subdivision complies with the guidelines.

[0:26:33] Planner Zupanec (probable): In this case, it does.

[0:26:35] Planner Zupanec (probable): So staff are recommending approval

[0:26:37] Planner Zupanec (probable): of the development permit as presented.

[0:26:39] Planner Zupanec (probable): In attachment number three,

[0:26:41] Planner Zupanec (probable): you have a comprehensive staff report

[0:26:43] Planner Zupanec (probable): and attachments to hopefully address any questions

[0:26:48] Planner Zupanec (probable): that you have about the site specific situation

[0:26:52] Planner Zupanec (probable): on strata lot 20, but I'm happy to answer any questions

[0:26:55] Planner Zupanec (probable): or pull up any specific maps that you may require

[0:26:59] Planner Zupanec (probable): and your deliberations this afternoon.

[0:27:02] Voice 12: Okay, thank you very much, Sonya.

[0:27:04] Voice 12: Anybody got, trustees, do you have questions for the planner?

[0:27:06] Voice 12: I'm just making sure, because I have questions,

[0:27:09] Voice 12: but it might be on the next one, so I'm just looking.

[0:27:12] Voice 4: Okay.

[0:27:16] Voice 12: So there is a highlighted area that I'm just to look at here.

[0:27:21] Voice 12: I just don't understand what this means.

[0:27:23] Voice 12: It was in the QEP report on page 46

[0:27:27] Voice 12: from Cascade Environmental Resources.

[0:27:29] Voice 12: it states through the third paragraph down the subject property is an existing neighborhood

[0:27:37] Voice 12: adjacent to a permanent non-fish bearing stream and therefore the sphere for the subject property

[0:27:42] for natural streams is calculated as the greater the kelp that

[0:27:46] Voice 12: calculated by the rar detailed

[0:27:49] Voice 12: assessment method or a 10 meter buffer i i know it's not your report sonia i'm just wondering

[0:27:57] Voice 12: I did not understand that did you hear that Sonia yes

[0:28:04] Planner Zupanec (probable): sorry which page of the report are you

[0:28:08] Planner Zupanec (probable): referring to I'll take a quick look I'm not sure I'll be able to answer your question either but

[0:28:11] Planner Zupanec (probable): I'm happy to review it again I

[0:28:13] Voice 12: mean I don't think it's it's terribly like critical to this but it's

[0:28:19] Voice 12: on page 46 and it's the agenda of the agenda it's the QEP report and it's just a paragraph I just

[0:28:26] Voice 12: don't know what they're trying to say it's right about uh second it's the third paragraph down

[0:28:32] Voice 12: on page 46 okay

[0:28:51] Planner Zupanec (probable): well in this case the spia is a 10 meter buffer so i think this is the background

[0:28:56] Planner Zupanec (probable): information to identify that there's there's there's two ways to do it it's either the 10

[0:29:02] Planner Zupanec (probable): meter buffer or um something larger that would be calculated through the detailed assessment

[0:29:07] Planner Zupanec (probable): in this case they've determined later on in the report that it's the 10 meter buffer that applies

[0:29:13] Planner Zupanec (probable): flies in this case and not the raw detail okay

[0:29:16] Voice 3: and if i might my reading of that is the raw

[0:29:20] Voice 3: detail assessment given that they had found it was a non-fish parent stream might have been smaller

[0:29:25] Voice 3: would have led them to a smaller inclusion so that the 10 meter was the larger that's what i

[0:29:31] Voice 3: understood it to say anyway when i read that i could be wrong does

[0:29:35] Voice 12: that make sense sonia yeah

[0:29:36] Voice 12: yeah yeah okay okay well it doesn't have an impact on the overall question so thanks very much okay

[0:29:44] Voice 12: no i think i've got this the second one i've got i answered it okay thank you trustee rogers do

[0:29:53] Voice 12: you have anything i haven't done

[0:29:54] Voice 12: no questions for the planner okay then um i would entertain a motion

[0:30:00] Voice 12: and what's where's the i've

[0:30:01] Voice 3: got in front of me it's that the gambier island i moved that the

[0:30:05] Voice 3: gambier island local trust committee approved issuance of gmdp 2021.1 sierra straddle lock 20.

[0:30:13] Voice 12: good senator thank you that's kate louise stanford page 23 and uh any more uh discussion

[0:30:21] Voice 3: uh no no thank you i i understood the report and i understand the recommendation as it fits into our

[0:30:28] Voice 3: our our rar bylaw okay

[0:30:30] Voice 12: and uh page 23. okay uh no more discussion hearing no more discussion

[0:30:38] Voice 12: then i'm going to call the question all those in favor one two three hands went up that passes

[0:30:44] Voice 12: unanimously thank you very much thanks sonia and can you go on then with 8.2 over to you

[0:30:49] Voice 12: Karen Hollweg, Great sure can Thank you.

[0:30:52] Voice 12: Karen Hollweg, oops or 52 okay.

[0:30:57] Voice 12: Karen

[0:30:58] Planner Zupanec (probable): Hollweg, So subsequent to the development permit application as part of the larger subdivision application.

[0:31:03] Planner Zupanec (probable): application. We have concurrent need to address eight development variance permits in order

[0:31:11] Planner Zupanec (probable): for the subdivision to be supported by the Gambier Island land use by-law. So this number

[0:31:19] Planner Zupanec (probable): has been dramatically reduced by the applicant from their original subdivision layout. There

[0:31:24] Planner Zupanec (probable): have been numerous revisions to the layout in order to reduce the number of requested

[0:31:28] Planner Zupanec (probable): and variances these are all for new internal lot lines or new front lot lines so we're we're

[0:31:38] Planner Zupanec (probable): out for to divide the strata lots into halves and there's a detailed assessment of those

[0:31:46] Planner Zupanec (probable): requested variances for each of the lots we've got draft permits for each of these strata lots

[0:31:51] Planner Zupanec (probable): included with the mapping to show those specific variances that could not be adjusted so they've

[0:31:59] Planner Zupanec (probable): moved lot lines in some cases as much as possible but where that was not feasible

[0:32:05] Planner Zupanec (probable): we proceeded with this package of variance requests all requested variances

[0:32:13] Planner Zupanec (probable): have no adjacent neighboring property impacts as you know this is a rural remote strata subdivision

[0:32:23] Planner Zupanec (probable): uh the first nations comments that we've received as you heard in your town hall were specific to

[0:32:31] Planner Zupanec (probable): the subdivision application not necessarily related to the variance uh requests before you

[0:32:38] Planner Zupanec (probable): today so staff has endeavored to include those comments to the provincial approving officer as

[0:32:44] Planner Zupanec (probable): as part of the referral response

[0:32:48] Planner Zupanec (probable): based on your decisions today.

[0:32:52] Planner Zupanec (probable): So they don't necessarily have a bearing

[0:32:55] Planner Zupanec (probable): on the variance request,

[0:32:56] Planner Zupanec (probable): but more so just information requesting

[0:32:59] Planner Zupanec (probable): that the approving officer consider

[0:33:01] Planner Zupanec (probable): an archeological impact assessment

[0:33:04] Planner Zupanec (probable): as a condition of final subdivision

[0:33:07] Planner Zupanec (probable): to inform the subdivision layout

[0:33:11] Planner Zupanec (probable): out in its current state status as well as any future proposed development to be informed by

[0:33:19] Planner Zupanec (probable): that assessment so there is comprehensive staff report for you to review if there's any questions

[0:33:26] Planner Zupanec (probable): about any of the individual strata lots i can go through those with you but saving time i think

[0:33:32] Planner Zupanec (probable): it's safe to say i'm here to answer any questions that you have about this package of variances

[0:33:37] Planner Zupanec (probable): please thank

[0:33:39] Voice 12: you very much um sonia and i'm going to ask the trustees to collect up their questions

[0:33:45] Voice 12: just while i quickly say there's two people in the waiting room do you let them in or do i recommend

[0:33:51] Voice 12: there's a message from staff okay i

[0:33:54] Voice 11: don't have that control

[0:33:56] Voice 12: okay one second while i uh

[0:34:00] Voice 12: uh if you've got questions for me please go ahead go ahead and trustee stanford um it

[0:34:06] Voice 12: it's sort of a question more of a comment that when we're looking at this seeing how the all

[0:34:13] Voice 12: the 33 lots are subdivided did did they have to be subdivided was that part of the the deal that

[0:34:20] Voice 12: all 33 had to be um divided in half nobody could just take one lot for themselves as one

[0:34:32] Voice 12: Scott's nodding his head so this is a question for the it's for the planner but Scott's nodding his head so it's just interesting that everyone is it's all being divided I wondered if it was condition of subdivision so I'll get Scott to answer that if that's okay Sonia there

[0:34:51] Voice 9: are there are a couple of owners who elected not to subdivide the legal advice we got under the strata act

[0:35:00] Voice 9: was it was easier to subdivide individual strata lots than it was to try to otherwise we'd collapse

[0:35:07] Voice 9: the strata and create a new strata and so the owners opted out or didn't cooperate okay because

[0:35:15] Voice 12: i remember you had to get a hundred percent agreement on that okay and then the second

[0:35:20] Voice 12: question um was more about the the fact these lot lines and that the structures are already in place

[0:35:29] Voice 12: and again re-emphasizing that there is a new

[0:35:33] Voice 10: activity

[0:35:34] Voice 12: that would uh impact potential

[0:35:37] Voice 12: archaeological sites but that we were looking at in place um structures for the archaeological

[0:35:45] Voice 12: report so um i just wanted to confirm that no extra disturbance was contemplated for

[0:35:53] Voice 12: this this activity and i think i think we're i think i've had my question answered thank you

[0:36:01] Voice 12: okay thank you any questions

[0:36:03] Voice 3: i have one question there may be one that comes out with it as well

[0:36:07] Voice 3: is

[0:36:08] Voice 12: this a question for the planner uh

[0:36:09] Voice 3: maybe maybe end up being for the applicant but i'll ask the

[0:36:13] Voice 3: planner first um so there was one variance that wasn't like the other and that's 13. um and i

[0:36:24] Voice 3: my question originally was going to be the setback is the amendment that said back to the front

[0:36:29] Voice 3: and I just want to make sure that that's the front of the point you refer to the front that's

[0:36:34] Voice 3: the road side of that is that correct yeah

[0:36:38] Planner Zupanec (probable): that's correct that's the only anomaly in the list all

[0:36:41] Planner Zupanec (probable): the others are interior and but they are proposing a new front lot line in that case and the existing

[0:36:47] Planner Zupanec (probable): lighting of that dwelling can't so I

[0:36:50] Voice 3: just wanted to be sure it wasn't an amendment to the setback

[0:36:53] Voice 3: from the bottom down by the ocean and my

[0:36:57] Planner Zupanec (probable): understanding was

[0:36:58] Voice 3: the front always means the

[0:36:59] Voice 3: road area so my other question though arose out of that is because when i went to look at the uh

[0:37:05] Voice 3: the actual um uh the the attached uh uh schedule to the to the thing a lot of 13. it it it was a

[0:37:18] Voice 3: little confusing because it actually looks like the house is outside of 13b and into what's called

[0:37:23] Voice 3: lcp 13 which i presume means some sort of common property or something like that but i don't know

[0:37:30] Voice 3: what it means and if it's on page um 69 and all the other and also 13a comes outside it too

[0:37:40] Voice 3: uh all the others seem to be well within their their sort of straddle lines but that one seems

[0:37:46] Voice 3: to be a bit of anomaly and i just wondered if i missed reading the the schematic or the survey

[0:37:52] Voice 3: document can

[0:37:54] Voice 12: you comment on that flat or zippity or jamie um jamie

[0:38:02] Voice 11: can they've redrawn the line

[0:38:04] Voice 11: so that that middle line that's coming to the house wouldn't do that anymore i'm sorry

[0:38:09] Voice 5: so if

[0:38:11] Voice 11: you look at the dotted line above where the house is that's where the new lot line will be

[0:38:16] Voice 11: the red

[0:38:17] Voice 3: dot the wind oh so the red dot so all of that will be within 13b yeah

[0:38:22] Voice 4: i see

[0:38:24] Voice 3: see okay okay okay so they originally went right through the house but now it's the house etc i

[0:38:33] Voice 3: mean frankly if all the neighbors are okay with all these setbacks and variances then that's fine

[0:38:37] Voice 3: thank you

[0:38:47] Voice 12: that's

[0:38:53] Voice 3: my only question all the other ones i understood

[0:38:55] Voice 3: to it it seemed relatively straightforward okay

[0:38:58] Voice 12: well that being the case then unless there's more

[0:39:00] Voice 12: questions i'd like to entertain a motion for all of those motions and i think oops i just lost my

[0:39:07] Voice 12: page three can

[0:39:08] Voice 3: i just suggest we move recommendations one through eight top of the staff report yeah 52

[0:39:15] Voice 3: on page 52 yeah

[0:39:16] Voice 12: if that's uh gonna be all right yes i'm seeing staff nodding i just don't want

[0:39:22] Voice 12: to do anything that could cause any trouble later and uh so are you making that one trustee rogers

[0:39:27] Voice 12: go ahead um i moved the gambier island local trust committee move recommendation one through eight

[0:39:38] Voice 12: on the staff report dated october 14th 2021 regarding gm dvp 2020.3 sea wrench

[0:39:51] Voice 3: Okay, I'm seeing nodding.

[0:39:53] Voice 3: Do you want me to do that?

[0:39:54] Voice 3: Well, there's all of them there.

[0:39:56] Voice 3: Can

[0:39:57] Voice 12: you read out Strata Lots 369, et cetera?

[0:40:00] Voice 12: The location is Strata Lots 369, 10, 11, 12, 13, 24, Block 1, District Lots 1258, 1653,

[0:40:11] Voice 12: and 3201, Boot 1, New Westminster District, Strata Plan 793.

[0:40:17] Voice 12: Thank you.

[0:40:18] Voice 12: Do I have a seconder?

[0:40:19] Voice 12: Thank you.

[0:40:20] Voice 12: so that's eight motions moved and seconded and uh any more discussion okay then i'll call the

[0:40:27] Voice 12: question all those in favor one two three hands go up that motion passes uh those motions those

[0:40:34] Voice 12: eight motions pass unanimously uh thank you very much we're on to the next step

[0:40:39] Voice 12: thank

[0:40:40] Voice 3: you i've only been a trustee for seven years and knowing this was out there so i'm a

[0:40:45] Voice 3: new relative thank you take

[0:40:48] Voice 3: care thank you okay

[0:40:49] Voice 12: the uh lone member of the public has left the

[0:40:55] Voice 12: room but we don't know how many uh are with us on uh live streams and uh we've got more

[0:41:01] Voice 12: on our agenda so let's continue 8.3 begins on page 78 and uh this is um jamie bender

[0:41:09] Voice 12: can you present this one this is the hson dulcie road gambier staff report can i yeah jump in i

[0:41:18] Voice 12: just would like um the local trust committee to know that i am the next door neighbor to this

[0:41:24] Voice 12: um application location um and i've spoken to staff and because it's a dpa rather than a

[0:41:38] Voice 12: variance where there's judgment involved I'm hoping the it's okay that I feel

[0:41:45] Voice 12: that I can look at this without it fairly objectively so I don't see this

[0:41:51] Voice 12: as a

[0:41:51] Voice 5: conflict

[0:41:54] Voice 12: I don't have no judiciary interest in this property so it's okay

[0:42:01] Voice 12: with the local trust committee I'd like to be able to sit in on this okay okay

[0:42:06] Voice 12: that's okay with me and uh i it is a development permit which is different from a development

[0:42:12] Voice 12: variance permit and then we trustees don't have any discretion right so it's either meet them or

[0:42:17] Voice 12: it doesn't so yeah thank

[0:42:18] Voice 11: you thank you chair so i just have one concern because we're uh five

[0:42:24] Voice 11: minutes to four and the applicant was advised there was a significant number of applications

[0:42:30] Voice 11: beforehand so i wasn't

[0:42:31] Voice 11: anticipating we'd be going through that fast with a dp and those

[0:42:35] Voice 11: collection their dvd

[0:42:36] Voice 12: okay so he has advised

[0:42:38] Voice 11: me he will be attending through well we could go

[0:42:41] Voice 12: ahead to 8.4 because that

[0:42:42] Voice 11: actually is the applicant here okay yeah that'd be great

[0:42:45] Voice 11: just okay in case he's attending all right thank

[0:42:48] Voice 12: you so uh ian if you can hear me up ian's already

[0:42:52] Voice 12: on the screen i'm going to go ahead to 8.4 and i see the applicant is with us in zoom

[0:42:58] Voice 12: and uh so page 105 is the beginning of um uh in of this section of our agenda

[0:43:09] Voice 12: and there we go i think we're ready uh welcome uh ian welcome planner cox and welcome applicant

[0:43:18] Voice 12: craig bustle thank

[0:43:21] Voice 2: you chair take

[0:43:23] Voice 12: it away um

[0:43:25] Voice 2: my microphone is loud enough yes

[0:43:27] Voice 12: all good okay thank

[0:43:29] Voice 2: Thank you.

[0:43:31] Voice 2: So yeah, as you can see, the applicant is with us.

[0:43:34] Voice 2: This application is requesting the relaxation

[0:43:37] Voice 2: of the rear lot line set back in the SR zone

[0:43:41] Voice 2: from 7.5 to zero zero meters

[0:43:45] Voice 2: to accommodate the single family dwelling

[0:43:47] Voice 2: that's proposed there.

[0:43:49] Voice 2: So there is a correction to the staff report.

[0:43:51] Voice 2: The draft resolution there on the first page

[0:43:54] Voice 2: should read GM DVP 2021, not DP.

[0:43:59] Voice 2: Okay, and so as mentioned in the staff report, the application arose from pre-application

[0:44:06] Voice 2: correspondence with the applicant and the designer, the architect Craig Bissell who's

[0:44:11] Voice 2: with us here, and then also through staff review of a building permit from the SCRD,

[0:44:19] Voice 2: from the Sunshine Coast Regional District.

[0:44:21] Voice 2: So it was discovered eventually that the rear lot line setback did in fact apply to the

[0:44:26] Voice 2: crown reserve boundary which is a 20 meter public use area on the foreshore and hence the applicant

[0:44:38] Voice 2: was directed to apply for for this DVP to site the house where it had been designed so staff's

[0:44:44] Voice 2: recommending issuance based on the rationale is provided to you in the staff report at the end

[0:44:50] Voice 2: of that report and again the applicant the applicant is here and staff can answer any

[0:44:56] Voice 2: questions you might have at this time thank

[0:44:59] Voice 12: you very much at this point we usually give the

[0:45:07] Voice 12: after the staff present the report the applicant can speak for up to five minutes if you'd like

[0:45:11] Voice 12: to speak now Craig you can or afterwards or if you just want to answer questions did you want

[0:45:16] Voice 12: want to make make a little presentation yeah

[0:45:19] Voice 1: sure thanks for having me um i can make a just a brief

[0:45:22] Voice 1: statement uh like like ian said we're looking for a relaxation of the rear yard setback from seven

[0:45:29] Voice 1: and a half meters to to zero meters um yeah if you don't mind scrolling down to um maybe this

[0:45:36] Voice 1: the our our drawing that's the plan of the lot um just to sort of uh talk you through some of the

[0:45:45] Voice 1: the hardships we're experiencing with the seven and a half meter setback so

[0:45:53] Voice 1: it's a very steep slope and where we have located the house and and design the house in that

[0:45:59] Voice 1: location it's a it's a bit of a flatter plateau and it made sense for building we had checked

[0:46:05] Voice 1: with island trust if there was actually a rear yard setback and at the time we were told there

[0:46:11] Voice 1: was not so we proceeded to our building permit application um and then we had uh subsequently

[0:46:19] Voice 1: uh found out that there is a um a setback um applied so um yeah we based on the um the the

[0:46:33] Voice 1: topography of the of the ocean there um there's a bit of a jetty that's uh that goes out on the

[0:46:40] Voice 1: left-hand side. So we're actually getting kind of a double setback condition here, which pretty

[0:46:45] Voice 1: much eliminates that entire building site for us. If we looked at sliding the house back up the

[0:46:52] Voice 1: slope further, there's actually an easement that runs through the property that gives access to

[0:46:58] Voice 1: the neighbor. And then as you keep going up the slope, it gets steeper and steeper and more

[0:47:03] Voice 1: more difficult to to build on um so uh you know our our rationale here is that the the property

[0:47:10] Voice 1: the the crown reserve in front of the house there um there you know there's you know it's not like

[0:47:17] Voice 1: there's a neighbor there that we're infringing on um and then the neighbors on either side are

[0:47:23] Voice 1: in support of uh of this uh setback relaxation um so yeah it just sort of uh if uh if we're not

[0:47:32] Voice 1: given this setback relaxation it kind of takes us back to step zero here you know

[0:47:40] Voice 1: we've we've put on in a lot of work based on the assumption that the setback

[0:47:45] Voice 1: didn't apply okay

[0:47:48] Voice 12: thanks great questions for the planner or the applicant I just

[0:47:56] Voice 12: have a I've always got odd questions it's not so much specific to the request

[0:48:03] Voice 12: request when i put in the pid for this lot it is just the three pieces if i'm not correct in

[0:48:12] Voice 12: but if i put the pid into it map it i got about six or seven different chunks all connected

[0:48:22] Voice 12: together along this property area so i just wondered what just to make sure that the three

[0:48:29] Voice 12: pieces that are viewed on the map here are the only three pieces applying to the slot that is

[0:48:35] Voice 2: correct that is correct yeah so

[0:48:38] Voice 12: i don't know if that you might want to follow up on why like

[0:48:41] Voice 12: yeah there was several pieces that all connected together throughout this um little subdivision

[0:48:48] Voice 12: that all had the same pid so it's just something funny in the software system yeah so um it's just

[0:48:55] Voice 12: more of a comment than anything um i have uh did a site visit years ago to a a house in a similar

[0:49:04] Voice 12: area that had um actually built right into the setback so or into that 100 meter reserve area

[0:49:13] Voice 12: so or 100 foot reserve area so i am aware of how steep and complicated builds can be in this

[0:49:23] Voice 12: particular area and um you know it seems like they've tried to do their due diligence to find

[0:49:29] Voice 12: a place to to to find a decent build place um in this area so i'm i don't see an issue with

[0:49:39] Voice 12: um not providing or with providing the um variance thank you trustee rogers do you have any uh

[0:49:49] Voice 12: I

[0:49:50] Voice 3: have a lot of curiosity about the Crown Reserve, but I'll save that maybe for a conversation

[0:49:56] Voice 3: more generally because I'm wondering how we find out about those and why they don't show

[0:50:01] Voice 3: up on maps sometimes.

[0:50:03] Voice 12: If I can chime in, we've got them on Bowen as well.

[0:50:06] Voice 12: We call them Crown Strips, but they're similar in that there was confusion about them because

[0:50:15] Voice 12: they have funny names and they it's not clear what they do um but anyway does staff have anything

[0:50:21] Voice 12: particular that they want to say about crown reserves or could we leave it for another time

[0:50:28] Voice 12: are they calling it on islands just generally

[0:50:30] Voice 2: go

[0:50:31] Voice 12: ahead trustee cox uh sorry

[0:50:36] Voice 12: is

[0:50:36] Voice 2: that is that a promotion or a demotion yeah reserves

[0:50:40] Voice 10: are um there

[0:50:41] Voice 2: are a number of there are

[0:50:43] Voice 2: a number of ways that the province in you know has designated or taken back swaths such as this

[0:50:51] Voice 2: for this one is designated for public access along the foreshore so it's essentially you know it's

[0:50:58] Voice 2: not necessarily managed by by parks but but it is for public access along the foreshore in in this

[0:51:04] Voice 2: case you know the other part of the rationale for recommending approval is that there's you know

[0:51:10] Voice 2: there's um there's minimal impact to the foreshore given that there is that 20 meter

[0:51:16] Voice 2: space where nothing can actually be built and i believe the applicant has had confirmation

[0:51:20] Voice 2: from the province that you know there's there um you would need provincial permission

[0:51:27] Voice 2: in order to put site any building or structure on that on that

[0:51:30] Voice 3: although i did notice there's

[0:51:32] Voice 3: a dock there so obviously the province considers that when when granting a permit for a dock

[0:51:37] Voice 2: Yeah, they mean any structures in that area have to have to have provincial permission.

[0:51:44] Voice 2: That

[0:51:44] Voice 1: DOC has been approved, yeah.

[0:51:46] Voice 2: Yeah,

[0:51:47] Voice 3: I was curious to see if there was a structure in the Crown Reserve,

[0:51:51] Voice 3: but I presume there's sort of an extra step you have to go through if you're going to put it in

[0:51:56] the Crown Reserve to get some sort of a permit from the

[0:52:00] Voice 3: Crown Lands Group as well as from the

[0:52:05] Voice 3: and there's a reason for my question because I've always been convinced there's a crowd

[0:52:09] Voice 3: reserve on the north side of Keats and we can't find any evidence of it and so I'd like

[0:52:13] Voice 3: to figure out whether it exists or not.

[0:52:16] Voice 3: My other question was, I just want to be clear I understood your, because there is no supporting,

[0:52:22] Voice 3: there's no motion related to this, it's the requirement for a survey plan and I didn't

[0:52:30] Voice 3: quite necessarily i guess i guess maybe i did but can you just sort of give me the rationale as to

[0:52:37] Voice 3: why you would not have to have a survey plan in this circumstances and and how that fits into the

[0:52:44] Voice 3: requirement of 2.81 um because as i read it it says the provision such plan is not reasonably

[0:52:51] Voice 3: necessary to establish whether the proposed buildings comply with the citing requirements

[0:52:57] Voice 3: or this or any other vital.

[0:52:58] Voice 3: We know they don't comply, but we're granting a variance.

[0:53:02] Voice 3: And are you suggesting we should make a motion

[0:53:06] Voice 3: to waive the requirement for a survey plan

[0:53:09] Voice 3: or do we not need to do that?

[0:53:11] Voice 3: I've been in scenarios where we've been asked

[0:53:13] Voice 3: specifically to waive it,

[0:53:15] Voice 3: but I didn't see any recommendation in that regard.

[0:53:19] Voice 3: Glad to call.

[0:53:20] Voice 2: So because this is proposed and it hasn't been built,

[0:53:23] Voice 2: I mean, what the applicant has provided staff

[0:53:26] Voice 2: I thought was reasonably, we had a reasonable assurance that, you know, this was the location

[0:53:31] Voice 2: that the LTC could certainly request that. It's absolutely in the bylaw. In this case,

[0:53:40] Voice 2: I don't believe, but either senior planner or the regional planning manager could weigh in on

[0:53:45] Voice 2: whether the LTC actually needs to waive this requirement, but I believe it is up to the LTC

[0:53:51] Voice 2: to make that decision so i'm not sure that that needs to be its own separate motion in this case

[0:53:59] Voice 12: yeah and often

[0:54:01] Voice 12: when we're asking an

[0:54:02] Voice 11: ltc to waive the requirement it's because the bylaw

[0:54:05] Voice 11: specifically says that um a survey is required unless the weights that requirement and i think

[0:54:14] Voice 11: in this case and that may not be the case or the bylaw itself

[0:54:17] Voice 12: doesn't say that it's

[0:54:19] Voice 2: the way that

[0:54:19] Voice 2: it's word go ahead sorry

[0:54:21] Voice 2: pardon pardon me trust your other

[0:54:23] Voice 12: trustee go ahead trustee cox no i mean

[0:54:26] Voice 12: planter cox yeah

[0:54:29] Voice 2: it has to do with the way that it's worded in the bylaw correct this says

[0:54:33] Voice 3: determines that the provision of

[0:54:34] Voice 2: such determines correct

[0:54:35] Voice 3: that's not reasonably necessary so correct

[0:54:39] Voice 2: it's open the ltc could elect to um to pass a separate resolution for clarity but

[0:54:49] Voice 2: Yeah.

[0:54:51] Voice 3: So, okay. And yeah, I just, I would hate that we came back at some point. I mean,

[0:54:58] Voice 3: it looks

[0:54:59] Voice 4: like, but as I understand it, it's

[0:55:00] Voice 3: unsigned survey plan. I'm not sure what the

[0:55:03] Voice 3: difference is. Maybe the architect can help me out with that, with an unsigned survey plan,

[0:55:09] Voice 3: site plan versus a signed one.

[0:55:12] Voice 1: Yeah. Go ahead, Craig.

[0:55:15] Voice 12: Okay yeah

[0:55:16] Voice 1: so I think sometimes the survey plans go unsigned until they're submitted to the

[0:55:23] Voice 1: authority having jurisdiction just because sometimes there's a timeline associated with

[0:55:29] Voice 1: when they are signed. The survey that we had done for this lot was done within the past year

[0:55:35] Voice 1: and we did submit that as part of the building permit application and I believe we included it

[0:55:41] Voice 1: in our package um for this development variance permit um so it is a current uh survey um that

[0:55:51] Voice 1: could be signed uh if if necessary but um you know i i don't know if it needs to and uh

[0:55:58] Voice 1: i don't know if you would want the i don't know if it's requesting that the the house outline be

[0:56:04] Voice 1: included on that survey. I think that's what it is.

[0:56:08] Voice 3: What I have in my package is what's called a site plan but it sort of

[0:56:13] Voice 3: looks a bit like a survey plan.

[0:56:15] Voice 1: Yeah we actually have an official survey

[0:56:17] Voice 1: that I'm not sure why it wasn't included in the

[0:56:20] Voice 1: variants application because we did include it but

[0:56:23] Voice 2: it's included

[0:56:24] Voice 2: in the application but it's not included because

[0:56:26] Voice 2: because it wasn't included on the site plan is

[0:56:31] Voice 2: based on the survey plan that was submitted by the applicant and so the other option here would be to

[0:56:36] Voice 2: request you know quite often building inspection department requests an as-built survey once the

[0:56:42] Voice 2: footings are in um for building to to to ensure that the that the location you know the as-built

[0:56:49] Voice 2: location is per proposed yeah yeah

[0:56:54] Voice 3: and so just just so i'm clear i'm not trying to be difficult

[0:56:57] Voice 3: vote and as i read the the dvp the development permit it actually says i just don't only be

[0:57:04] Voice 3: concerned that somehow it encroached into the crown for sure and is that it says it's got to

[0:57:09] Voice 3: be consistent with schedule a attached to informing part of this permit that can't be enlarged so that

[0:57:13] Voice 3: would put it outside the crown reserve so on that basis

[0:57:17] Voice 3: i do think it is cleaner for if we waive it

[0:57:19] Voice 3: specifically um

[0:57:21] Voice 12: and

[0:57:22] Voice 3: i'm happy to make that motion okay

[0:57:24] Voice 12: well stand by one minute i have a question

[0:57:27] Voice 12: and it's probably easy to answer because I'm not familiar with the site or

[0:57:33] Voice 12: anything like that but I'm on page 114 section 3.3 says buildings are

[0:57:41] Voice 12: structures accessory to residential buildings that do not exceed 2.5 meters

[0:57:47] Voice 12: in height it's related to the can be as close as 2 meters from any lot line I

[0:57:54] Voice 12: i understand this is a three-story house uh which is higher than that so i just wanted to make sure

[0:58:00] Voice 12: that um there wasn't a conflict here or did we didn't have to make an extra motion

[0:58:08] Voice 12: um here as well is that okay that 3.3 does it fit so

[0:58:15] Voice 2: this this is um this is on the on the

[0:58:19] Voice 2: site context and this is is essentially a note um in our in staff review um just that you know

[0:58:26] Voice 2: no other no accessory buildings can exceed this height but this is the primary this is the

[0:58:30] Voice 2: principal a principal use building being the single

[0:58:33] Voice 12: family accessory got it okay thank you

[0:58:36] Voice 12: thank you i it just struck me as funny thank you okay then uh that i don't have any further

[0:58:44] Voice 12: questions and uh perhaps we could entertain some motions then if nobody has any more

[0:58:48] Voice 12: I'll just do the initial one.

[0:58:51] Voice 12: Go ahead.

[0:58:52] Voice 12: I move that the Gambiarra and Local Trust Committee approve issuance of Development

[0:58:57] Voice 12: Variance Permit, DM-DVP 2021.7.

[0:59:03] Voice 12: Very good, thank you.

[0:59:05] Voice 12: That's the DVP.

[0:59:06] Voice 12: Do I have a seconder?

[0:59:07] Voice 12: Thank you.

[0:59:08] Voice 12: Trustee Rogers.

[0:59:10] Voice 12: Great.

[0:59:10] Voice 12: And any more discussion?

[0:59:13] Voice 12: No, but I do have a question after we finish this file.

[0:59:16] Voice 12: Okay.

[0:59:17] Voice 12: then i'm going to call the question all those in favor one two three that passes unanimously thank

[0:59:23] Voice 12: you very much and um i'm

[0:59:26] Voice 3: going to make a second motion um i'm going to move that the local trust

[0:59:31] committee has determined in

[0:59:36] Voice 3: relation to gm dvp 2021.7 then a provision of a plan signed by bc land

[1:00:00] Voice 3: survey or is not reasonably necessary thank

[1:00:06] Voice 12: you a plan sign surveyor a

[1:00:13] Voice 3: bc land surveyor thank you

[1:00:16] Voice 12: let

[1:00:18] Voice 3: me be more complete as as anticipated by section 28 bracket one of the land use bylaw

[1:00:27] Voice 3: is not reasonably okay

[1:00:31] Voice 4: sorry

[1:00:33] Voice 3: but i think that would be clear thank

[1:00:36] Voice 12: you did you catch that diane

[1:00:37] Voice 12: I think so. Was that section 2.8.1?

[1:00:41] Voice 13: Bracket 1.

[1:00:42] Voice 12: Bracket 1.

[1:00:43] Voice 13: So sub 1.

[1:00:45] Voice 12: Okay. Thank you. Any more discussion about, or do I have a seconder?

[1:00:51] Voice 12: As long as Diane, do you think you got it?

[1:00:53] Voice 12: I do.

[1:00:53] Voice 12: Okay.

[1:00:54] Voice 12: I second that.

[1:00:56] Voice 12: Okay. So we've got a motion moved and seconded. And any more discussion? Then I'm just going to call the question. All those in favor?

[1:01:05] Voice 12: one two three hands go up that passes unanimously thank you very much and uh you wanted to make

[1:01:12] Voice 12: yeah there's a couple of comments uh one about the area because i did do a site visit back in

[1:01:19] Voice 12: my first term to a house fairly close to this um i never found out and we denied the the variance

[1:01:26] Voice 12: because the um the veranda went right out into the the reserve we never did confirm whether that

[1:01:33] Voice 12: was followed through on um because the owner died tragically um not long after

[1:01:42] Voice 12: um so i'm just wondering how do we follow up because it's such a remote area how do we follow

[1:01:48] Voice 12: up to know if any if it was followed through so it's not something has to be dealt with right now

[1:01:57] Voice 12: Now, although Planner Cox has his hand up.

[1:02:02] Voice 12: Planner Cox, go ahead.

[1:02:04] Voice 2: So, yeah, so on this trustee's point, I think, first of all, just for the sake of the public as well,

[1:02:12] Voice 2: this doesn't, the waiving of this requirement for a survey in no way, you know,

[1:02:18] Voice 2: precludes the need for the applicant to comply with the setback, obviously.

[1:02:23] Voice 2: You know, they comply with that.

[1:02:26] Voice 2: and then also and then also we could follow up um and and have a discussion with the seo building

[1:02:31] Voice 2: building inspection department because there's a very good chance that um you know as per normal

[1:02:36] Voice 2: practice there would be an as-built survey requested so that would be the confirmation

[1:02:41] Voice 2: that that it was indeed

[1:02:42] Voice 2: cited in that in that location okay

[1:02:45] Voice 12: it was just a it was just a few

[1:02:47] Voice 12: doors down i think and i just kind of tweaked my interest because i know that there was a tragedy

[1:02:53] Voice 12: actually not long after we watched, we saw that.

[1:02:56] Voice 12: And then the other comment is about these reserves.

[1:02:59] Voice 12: I know that there's a hundred foot reserve

[1:03:02] Voice 12: that goes around Camp Latona

[1:03:04] Voice 12: and apparently it's to do with submarines,

[1:03:06] Voice 12: but that's just something I heard.

[1:03:09] Voice 12: And that there is another hundred foot reserve

[1:03:14] Voice 12: around the west side of Center Bay,

[1:03:17] Voice 12: around the lower part of the finger.

[1:03:19] Voice 12: um so those are the ones that i've heard about but it would be interesting to see where they all are

[1:03:27] Voice 12: because it does impact how people can develop yeah especially when they don't know they're there

[1:03:34] Voice 12: anyway more comments than anything else thank you thank you both and uh maybe at some point

[1:03:40] Voice 12: when you want uh to task staff with uh pulling together a little report so trustees in the

[1:03:46] Voice 12: the future have the information yeah that might be a good thing to do when you can see that the

[1:03:52] Voice 12: time is right yeah to

[1:03:53] Voice 12: ask staff to do that and uh but otherwise i just say

[1:03:56] Voice 12: um thank you very much

[1:03:57] Voice 12: uh uh planner cox and uh uh craig bissell you've got a chance now that the trustees have made a

[1:04:04] Voice 12: decision if you wanted to uh say a few words um especially if you have concerns or anything like

[1:04:10] Voice 12: that uh now's your chance uh

[1:04:13] Voice 1: no thank you for your time and uh and uh we're happy it's approved and

[1:04:18] Voice 1: uh thank you ian for all your hard work that you put in on this uh to get us here so thank you

[1:04:23] Voice 1: everyone thank

[1:04:25] Voice 12: you very much enjoy econ's point it's beautiful up there okay all right thank you

[1:04:34] Voice 12: thanks and we're gonna move on i think um let me check so i can figure out how to check the waiting

[1:04:40] Voice 12: room. I'll just see. Oh, he's admitted. Oh, no. Sorry, I'm trying to touch that screen. Sorry.

[1:04:59] Voice 12: That's who I'm admitting. Is he there? Nathan? Yeah. It just says Nathan. So that's all I know.

[1:05:05] Voice 12: Someone named Nathan presented the meeting. One moment while we're connecting. While we're

[1:05:12] Voice 12: connecting, people can start on page 78. We're still connecting to audio.

[1:05:32] Voice 12: So if we could just stand by one minute.

[1:05:35] Voice 3: Am I in

[1:05:35] Voice 3: your meeting room? I'm trying to join as well.

[1:05:38] Voice 12: I haven't admitted you. Do you want to be admitted?

[1:05:42] Voice 12: We've got a minute. I can do it. I know we've got the bandwidth. I'm pretty sure we've got the bandwidth.

[1:05:46] Voice 12: I

[1:05:46] Voice 3: mean, if it causes a problem, I'll get out. I mean, because, gee, the broadcast is of no use to me.

[1:05:52] Voice 12: Right. Okay.

[1:05:54] Voice 3: It's a minute behind, but I thought I might be able at least...

[1:05:57] Voice 3: i've

[1:05:58] Voice 12: admitted you are welcome thank you now i

[1:06:04] Voice 12: see both of them are having issues connecting to

[1:06:08] Voice 12: audio we might be uh challenging the wi-fi i'm not sure the bandwidth um i'm still having trouble

[1:06:21] Voice 12: nathan is still trying to connect to audio um nathan uh if you can hear me can you turn

[1:06:31] Voice 12: make sure your camera is turned off. I think it is turned off, but that might

[1:06:35] Voice 12: help you connect better. Dan did you get in? I am, and it's live.

[1:06:42] Voice 12: It might be hard because he's

[1:06:45] Voice 12: on camera. Yeah, what would you do? Would you start again? Try again? I would just turn

[1:06:52] Voice 12: off my camera. Camera, that seems to work. Right. So Nathan, if you can hear me,

[1:06:58] Voice 12: please try and turn off your camera camera

[1:07:00] Voice 3: yeah

[1:07:01] Voice 12: but it looks like people want to yeah I'm wondering

[1:07:11] Voice 12: if you wanted to no I don't think we've got a way to call in to this particular meeting

[1:07:17] Voice 12: because we don't have somebody behind the scenes do you want to Nathan to call in because

[1:07:27] Voice 12: Because, Trustee Stanford has one.

[1:07:33] Voice 11: Okay, yeah, because I was going to look it up, but you have it.

[1:07:38] Voice 11: Nathan,

[1:07:38] Voice 12: if you can hear us, we're trying to phone you.

[1:07:42] Voice 11: I'll just text.

[1:07:43] Voice 12: I'm trying to get in.

[1:07:44] Voice 12: Is he trying to get in?

[1:07:48] Voice 12: Yeah.

[1:07:50] Voice 12: I'd like to propose a two-minute break while we try and connect with our applicant.

[1:07:56] Voice 12: And I'm going to go get a drink of water.

[1:08:00] Voice 12: So if we just

[1:08:00] Voice 3: do a little pause.

[1:08:01] Voice 3: He didn't want to put a phone number.

[1:08:03] Voice 12: Yeah.

[1:08:04] Voice 12: i think uh oh did he what is it

[1:08:08] Voice 3: there's

[1:08:10] Voice 12: two phone numbers oh you can phone into the meeting

[1:08:12] Voice 12: oh look at that eight

[1:08:14] Voice 3: three three nine five eight eleven sixteen can you give

[1:08:17] Voice 12: that to me again

[1:08:19] Voice 12: eight

[1:08:19] Voice 3: three three nine five eight one one six four that's a very long 89 679 just a minute

[1:08:33] Voice 3: six seven nine two

[1:08:36] Voice 3: eight five one

[1:08:38] Voice 4: nine oh

[1:08:41] Voice 13: three the technology has to be maybe

[1:09:08] Voice 4: uh he's trying to

[1:09:12] Voice 12: get okay

[1:09:13] Voice 10: yes

[1:09:44] Voice 12: there were people in here in this room when i got here i'm going to uh mute i can

[1:10:46] Voice 12: just call yeah i'm just going to visit the bathroom water anybody want

[1:10:54] Voice 10: to see us nathan

[1:10:54] Voice 12: we can't

[1:10:59] Voice 8: hear you through

[1:11:00] Voice 12: zoom can you just do you want to just sit on the phone and i'll put

[1:11:03] Voice 12: the speaker on yeah it could be bandwidth are you on the amir no that shouldn't be the problem

[1:11:16] Voice 12: okay well let's just try it on the phone if that's okay super okay just hold on okay

[1:11:31] Voice 12: can you hear us okay nathan okay very

[1:11:36] Voice 12: good okay thank you uh hello nathan um i'm suel and fast

[1:11:40] Voice 12: chairing the meeting and uh we're all back so uh let's um continue on then with uh nathan aitchison

[1:11:48] Voice 12: joining us on uh trustee stanford's cell phone this is great thank you everybody for

[1:11:53] Voice 12: um being so flexible and uh i'd like to pass the um uh feather over to

[1:12:01] Voice 12: frederick so you can lead us through the staff report and we're starting now on page

[1:12:06] Voice 12: This is item 8.3, page 78.

[1:12:09] Voice 12: Thank you, Chair.

[1:12:10] Voice 11: So yeah, this is a development permit application being sought retroactively, but also for proposed

[1:12:17] Voice 11: development activities.

[1:12:19] Voice 11: The application has provided a qualified environmental professional environmental assessment, which

[1:12:25] Voice 11: provides an assessment of the development and recommends mitigation measures to reduce

[1:12:31] Voice 11: any impacts to the ditch.

[1:12:34] Voice 11: So there's work that was conducted prior to the application involving driveway construction,

[1:12:40] Voice 11: placement of a culvert and vegetation clearing within 30 meters of the ditch along West Bay

[1:12:46] Voice 11: Road. And further development that's proposed includes completing the driveway, clearing a

[1:12:54] Voice 11: site for a proposed accessory building and dwelling unit which is further back on the lot,

[1:12:59] Voice 11: and then installing a septic system. So the QEP has assessed the lot and determined that it is not

[1:13:11] Voice 11: connecting, sorry it's a big ditch, my goodness, and has determined that it does not connect

[1:13:17] Voice 11: directly to fish drain water and therefore is not riparian area protection regulations or wrapper

[1:13:23] Voice 11: applicable. The QEP has determined that it does drain into the forest basically and root runoff, so it's sort of just facing the forest floor.

[1:13:38] Voice 11: And so the QEP has made recommendations, pretty thorough recommendations in the report that staff have included in the draft permit as conditions.

[1:13:50] Voice 11: and staff have also included a condition requiring that seeding occur within one year at the date of

[1:13:57] Voice 11: issuance of the development permit to maintain stabilization of the ditch and to reduce potential

[1:14:02] Voice 11: erosion. Staff have determined the application meets the guidelines, the applicable development

[1:14:09] Voice 11: permit area guidelines. This was also laid out in the QEP report as well and have recommended

[1:14:15] Voice 11: minute issue of the dp okay yeah thank

[1:14:20] Voice 12: you for sure and uh and just so you know uh nathan we

[1:14:24] Voice 12: had a little bit of discussion earlier uh trustee stamford made a statement about uh her proximity

[1:14:30] Voice 12: to the property but that she didn't see a conflict of interest that was about this right yeah nathan

[1:14:36] Voice 12: i just clarified that i was the neighbor for this property in question and that i don't have a

[1:14:41] Voice 12: fiduciary interest and because it's a dpa um it's either you meet their criteria or you don't so

[1:14:48] Voice 12: it's not really a judgment issue so i consider i can still sit and and speak to the subject

[1:14:55] Voice 12: objectively so

[1:14:57] Voice 4: just so

[1:14:59] Voice 12: you know that that uh had um been spoken and uh i'm wondering just these

[1:15:05] Voice 12: questions for the planner or or shall I let the applicants be quite a lot yeah so uh Nathan thanks

[1:15:12] Voice 12: for being able to join us here that uh sorry staff have done their presentation and now you've got

[1:15:17] Voice 12: five minutes if you'd like to tell us um uh things that we need to know as trustees making these

[1:15:22] Voice 12: decisions

[1:15:24] Voice 13: if there's

[1:15:32] Voice 12: anything you want to add or not it you know it's up to you that's fine it's

[1:15:54] Voice 12: quite uh quite fine to just let the planner make a presentation unless you had something specific

[1:16:00] Voice 12: that you thought was missed or something you really wanted to add or disagree or that you

[1:16:05] Voice 12: disagree like if you if there's something that you wanted to indicate your uh uh different point of

[1:16:11] Voice 12: view okay

[1:16:13] Voice 13: thank you

[1:16:17] Voice 12: very much and uh questions for the plan well

[1:16:20] Voice 3: a fire or mr atchison probably

[1:16:22] Voice 3: it i mean i just want to make sure mr etch and i know i appreciate a lot of people haven't done

[1:16:26] Voice 3: this before uh i presume you have looked through the various conditions that are in the permit

[1:16:33] Voice 3: and and you're okay because there's more than just the grass seed there's a number of other

[1:16:37] Voice 3: conditions in terms of erosion control and protection critical treatment zones and

[1:16:42] Voice 3: managing yeah all those things well we didn't mention grassy for sure and uh yeah it's it's

[1:16:57] Voice 3: tough we're all masked and some of us have louder voices than others um so it's difficult but i just

[1:17:04] Voice 3: wanted to be sure sir that you understood that there are a series of conditions uh for this for

[1:17:09] Voice 3: this development permit that will impact and will have to be followed in terms of of uh of moving

[1:17:17] Voice 3: forward with your development as you're as you're proposing and and this always raises the question

[1:17:22] Voice 3: is more a question for staff is it arises

[1:17:26] Voice 13: on all the islands

[1:17:27] Voice 3: i'm on with development permits in

[1:17:29] Voice 3: particular where there's sort of future conditions is how we monitor those and i i recognize that

[1:17:36] Voice 3: i know that one of the ways is to take a uh security of some sort but you didn't recommend

[1:17:42] Voice 3: that in this case and that's fine i'm sorry

[1:17:44] Voice 13: um

[1:17:45] Voice 3: sometimes in some in a more complicated situation

[1:17:50] Voice 3: we'll ask the the applicant to post a bond I'll call it for that to I called

[1:17:56] Voice 3: it a surety which is basically you put some money outside to make sure you do

[1:18:00] Voice 3: the things you say you're going to do the planner has not

[1:18:03] Voice 3: recommended that in

[1:18:04] Voice 3: this case and that's that's okay I'm okay with that I'm just saying how we

[1:18:09] Voice 3: know how do we what do we do about following up so

[1:18:12] Voice 11: in this case I've set a

[1:18:14] Voice 11: date if the ltc goes with it that within one year of the date of issuance so if it's issued today

[1:18:21] Voice 11: one year from today we have a uh like a pop-up in our system saying check in with this person

[1:18:28] Voice 11: and so we reach out to them and i

[1:18:29] Voice 3: think so we

[1:18:30] Voice 11: would either do a site visit in this case it

[1:18:32] Voice 11: might just be send me some photos um yeah that's right okay

[1:18:37] Voice 3: so you do have a follow-up system

[1:18:38] Voice 3: where you follow up on these kinds of conditions and ask to see whether or not they've been met

[1:18:43] Voice 3: or not and

[1:18:44] Voice 11: yeah that's right yeah okay

[1:18:46] Voice 3: all right that's fine i i wasn't aware of that but that's

[1:18:50] Voice 3: a good thing to know it's a little more challenging um in in areas where there's no staff around

[1:18:57] Voice 3: uh to because we rarely need staff come to gambier um you should come okay

[1:19:05] Voice 12: anyway

[1:19:06] Voice 3: those were my

[1:19:07] Voice 3: questions for both mr atchison and for the stuff thank

[1:19:10] Voice 12: you trustee stanford i just have one

[1:19:12] Voice 12: One question. I didn't really see where the septic system was going to go.

[1:19:16] Voice 12: So I don't know whether...

[1:19:18] Voice 12: I think it's going to be in front of the post-axillary building from the setbacks.

[1:19:29] Voice 13: So I know...

[1:19:35] Voice 13: Okay.

[1:19:36] Voice 13: ...the fields perhaps there.

[1:19:53] Voice 13: Yes.

[1:19:54] Voice 12: So when you say in front of the accessory building, it's above the...

[1:20:00] Voice 12: Like, because it's such a steep property, it's above the accessory building?

[1:20:06] Voice 12: No, below.

[1:20:11] Voice 13: But that's...

[1:20:11] Voice 13: West Bay Road.

[1:20:12] Voice 13: yeah

[1:20:12] Voice 4: but that's where the ditch is okay

[1:20:34] Voice 13: okay okay

[1:20:41] Voice 12: and that's is that something

[1:20:42] Voice 12: we follow up on or is that through coastal health that follows up on that

[1:20:56] Voice 12: yeah okay thank you thanks very much not

[1:20:59] Voice 3: even on gambier yeah

[1:21:01] Voice 12: trustee rogers i

[1:21:02] Voice 3: i have a question

[1:21:03] Voice 3: this is for staff not for uh because i've noted these things in uh staff reports like like this

[1:21:11] Voice 3: us before and i always wondered why in some senses why they're there and what would what

[1:21:18] Voice 3: because they don't seem to be playing part of the decision making we have a a species at risk

[1:21:23] Voice 3: section and we

[1:21:24] Voice 3: also have a sensitive ecosystem section which identifies both a species at risk

[1:21:30] Voice 3: and a sensitive ecosystem um in the area of mature forest and the marbling mural

[1:21:37] Voice 3: and but that doesn't seem to play any part in any of our decision making around this because

[1:21:43] Voice 3: it's not part of the development permit is that right yeah

[1:21:46] Voice 11: and as species at risk on private

[1:21:48] Voice 11: property it's not something that we can regulate it's mostly just a flag yes um

[1:21:54] Voice 11: and for your

[1:21:56] Voice 11: information and for the information of the applicant as well to um an encouraging development

[1:22:01] Voice 11: away from for example the mature forest and this site i believe the mature forest is at the back

[1:22:06] Voice 11: of the lot on the mapping or yeah the top is at the top yeah away from west bay away from the ditch

[1:22:12] Voice 11: and then um the marbled mural it is the mapping is uh coming from the feds and i don't know how

[1:22:20] Voice 11: accurate it is how up to date it is to be perfectly honest we do

[1:22:23] Voice 11: know they're around but not entirely

[1:22:26] Voice 11: sure yeah so right yeah so

[1:22:28] Voice 3: they don't actually play a role in this particularly i i will note

[1:22:33] Voice 3: just for future LTC's consideration, other islands have more extensive BP areas, like

[1:22:43] Voice 3: they cover off a whole bunch of other issues, like forest cover and issues like that, and

[1:22:48] Voice 3: it's something to keep in mind as development continues.

[1:22:52] Voice 3: Much of Gambier, of course, is crested, it's unseated groundland, but it's there, it's

[1:23:00] Voice 3: not developed, so there's lots of habitat, but as development continues.

[1:23:05] Voice 3: Being able to identify these things and have some ability to do something about it would be something, but I know it doesn't play a part in our considerations today.

[1:23:18] Voice 11: You'd see it more if you, for like a rezoning, perhaps, maybe, yeah.

[1:23:24] Voice 3: Yeah,

[1:23:24] Voice 11: if there

[1:23:25] Voice 3: was a variance,

[1:23:26] Voice 11: you could take

[1:23:27] Voice 3: it into account, but

[1:23:27] Voice 3: for a development permit around a water course, that's not an issue.

[1:23:32] Voice 12: Yeah, yeah.

[1:23:32] Voice 12: yeah

[1:23:33] Voice 3: if there was a forestry development permit here i

[1:23:37] Voice 12: appreciate having that information because

[1:23:39] Voice 12: it helps me get to know the site yes yeah and uh the ecosystems on the site and uh but i

[1:23:45] Voice 12: take your point okay so uh any more questions for the planners or the applicant not for me

[1:23:52] Voice 12: okay then uh i'm not i'm not watching the time here i better start watching

[1:23:56] Voice 10: it i'd like to put

[1:23:57] Voice 12: a motion on the table okay go ahead i move

[1:24:00] Voice 12: that the gambier on local trust committee approve

[1:24:02] Voice 12: to approve issuance of GMDP 2021.4.

[1:24:07] Voice 12: Thank you.

[1:24:08] Voice 12: That's nice and straightforward and I see a seconder

[1:24:11] Voice 12: from Trustee Rogers has seconded that motion.

[1:24:14] Voice 12: Any more discussion?

[1:24:14] Voice 12: I'll just state it's quite straightforward request.

[1:24:18] Voice 12: It is a ditch on the side of a road.

[1:24:21] Voice 12: The water does not flow into a riparian area.

[1:24:26] Voice 12: It is part of an overall sensitive ecosystem

[1:24:30] Voice 12: as it flows into the forest,

[1:24:31] Voice 12: but it's very clear that you require this

[1:24:34] Voice 12: in order to access the property at all.

[1:24:37] Voice 12: And there's several other,

[1:24:40] Voice 12: I expect several other DPAs to come

[1:24:44] Voice 12: exactly in the same area for the same reason.

[1:24:47] Voice 12: Thank you.

[1:24:48] Voice 12: As somebody who has seen salmon thronging up a ditch,

[1:24:52] Voice 12: I always think it's good to check these things.

[1:24:54] Voice 12: So thank you everybody for being careful about the process.

[1:24:58] Voice 12: and hearing no more questions or discussion then I'm going to call the

[1:25:03] Voice 12: question all those in favor 1 2 3 hands went up and thank you that passes

[1:25:08] Voice 12: unanimously and now the applicant has a chance to indicate your concurrence with

[1:25:16] Voice 12: the record or to advise of any errors or omissions do you have anything you want

[1:25:20] Voice 12: to stay no nathan are you good you passed it yeah i'm good okay okay i think it sounds like you're

[1:25:30] Voice 12: busy so we'll let you go

[1:25:31] Voice 13: yeah okay

[1:25:35] Voice 12: thank you okay thank you

[1:25:39] Voice 12: bye and uh thank you plan divinia so

[1:25:44] Voice 12: So that's good. We are now there. There was a ticket. Okay. Thank you. Okay. And we're

[1:25:55] Voice 12: now at 37. We're doing okay. All

[1:26:02] Voice 3: right. We're at number nine. So

[1:26:04] Voice 12: we're now into 9.1. Page

[1:26:08] Voice 12: 119. Zoom along here. And I'm going to get to page 119. And here we come in. Sorry.

[1:26:30] Voice 12: Okay, I found my place.

[1:26:35] Voice 12: Hello, Planner Egan.

[1:26:37] Voice 12: I see you there.

[1:26:41] Voice 12: Some here can see your screen, but they will be seeing it for people who are live streaming

[1:26:49] Voice 12: or perhaps are watching the recording.

[1:26:51] Voice 12: And so I think we're ready.

[1:26:54] Voice 12: Please go ahead.

[1:26:57] Voice 8: Great.

[1:26:58] Voice 8: Thanks, Chair Fast.

[1:27:00] Voice 8: So this is a staff report, and it provides a status update on the project.

[1:27:06] Voice 8: project, the Gambier Island Official Community Plan and Land Use By-law Targeted Review project.

[1:27:13] Voice 8: And it also, staff are requesting confirmation of endorsement of the project charter.

[1:27:21] Voice 8: And specifically with respect to the project charter, staff amended the charter in accordance

[1:27:31] Voice 8: with the July 22nd resolution and that can be found in attachment one staff

[1:27:37] Voice 8: note that that it wasn't a door endorsed at the time as amended but staff do

[1:27:44] Voice 8: recommend that the LTC do so as a matter of good process and additionally staff

[1:27:51] Voice 8: have adjusted the project charter to better reflect the land use bylaw review

[1:27:55] Voice 8: element of the project which was added by the LTC at their May 27th business

[1:28:01] Voice 8: meeting and those recommended changes can be a founded found in attachment to

[1:28:07] Voice 8: so staff are recommending that the LTC endorsed the project charter dated with

[1:28:12] Voice 8: today's date in attachment to and just to in terms of status updates I'd just

[1:28:22] Voice 8: like to highlight a couple of notes in terms of the working group and level of

[1:28:26] Voice 8: consultation so invitations for expressions of interest were sent out for the working group and

[1:28:33] Voice 8: we've received submissions and they are included in the in-camera portion of the LTC business

[1:28:39] Voice 8: meeting today for the LTC's consideration and so following the meeting the selected members

[1:28:47] Voice 8: members will be advised and appraised of the next steps and in terms of the level of comfort

[1:28:56] Voice 8: consultation for the project staff just wanted to clarify that the highest level of public

[1:29:01] Voice 8: consultation that can be achieved as defined by the international association for public

[1:29:07] Voice 8: participation without fettering the ltc's decision making authority is to consult

[1:29:13] Voice 8: consult and the international association of public participation

[1:29:26] Voice 8: consultation levels is in attachment 3 and so this change to the level of

[1:29:34] Voice 8: consultation is on recommendation from local planning services management so

[1:29:42] Voice 8: so

[1:29:42] Voice 12: just to wrap can you

[1:29:43] Voice 8: that was uh

[1:29:44] Voice 12: we're on page 126 and she's saying that we changed from

[1:29:48] Voice 12: uh involve on the spectrum to consult what

[1:29:53] Voice 3: i missed was on the recommendation of

[1:29:57] Voice 3: yes

[1:29:58] Voice 8: on the recommendation

[1:30:00] Voice 8: of local planning services management oh and so just just to wrap up so staff are

[1:30:15] Voice 8: recommending that the ltc endorse the project charter as amended and that's in attachment

[1:30:21] Voice 8: too okay

[1:30:24] Voice 12: thank you very much

[1:30:25] Voice 12: planner agate if you're complete then i'm going to

[1:30:30] Voice 12: ask thank you

[1:30:32] Voice 12: then i'm going to ask who has questions for the planner are there specific questions

[1:30:38] Voice 12: go ahead trustee stanford uh it's specifically around this consult versus involve i wonder if

[1:30:46] Voice 12: you could clarify a little bit more because if we are this is all a public package if people were to

[1:30:52] Voice 12: read that defining feature of the iap2 spectrum it's it's a bit lackluster if we use those words

[1:31:05] Voice 12: so if you could just give me a little bit more details to why

[1:31:09] Voice 12: involve fetters the local trust committee and

[1:31:15] Voice 8: i i might um uh call on

[1:31:20] Voice 8: on Manager Cowher to speak to it as well, but as if you can see in the spectrum here,

[1:31:30] Voice 8: I will move it to that part of the attachments, sorry to scroll through here.

[1:31:40] Voice 8: So with respect to the promise to the public, you'll see that involve or collaborate speaks

[1:31:48] Voice 8: speaks to ensuring that your concerns are and aspirations are directly reflected in

[1:31:54] Voice 8: the alternatives developed and provide feedback on how the public input influenced the decision.

[1:32:01] Voice 8: So in terms of reflected the alternatives developed directly, sorry, we will work with

[1:32:08] Voice 8: you to ensure that your concerns and aspirations are directly reflected in the alternatives

[1:32:13] Voice 8: developed. So in that respect management is letting us know that that's

[1:32:21] Voice 8: potentially an issue when it comes to your authority as decision-makers and

[1:32:29] Voice 8: maybe manager Coward can speak more specifically to this.

[1:32:35] Planner Zupanec (probable): It was a comment made by Dr. Marler about bettering your discretion and we

[1:32:43] Voice 11: didn't want to imply that

[1:32:45] Voice 12: you could do that.

[1:32:45] Voice 12: that. So he had actually, you know, communicate, because

[1:33:00] Voice 12: involve the level of involved discretion, how it involves it

[1:33:08] Voice 12: implies that you are directly taking direction from taking

[1:33:17] Voice 12: direction from the public, as opposed to just getting their

[1:33:20] Voice 12: input, or, you know, promising that their concerns will be

[1:33:26] Voice 12: directly address okay

[1:33:33] Voice 4: thank

[1:33:35] Voice 12: you so this

[1:33:36] Voice 12: is an interesting can i this

[1:33:38] Voice 3: is an interesting discussion

[1:33:40] Voice 3: and i can hardly wait to see how it plays out in other trust areas where i know that

[1:33:47] Voice 3: community consultation is a huge issue and there's lots of discussion about about how you do that

[1:33:55] Voice 3: and so is it your understanding that this is going to be a a standard we're

[1:34:04] Voice 3: just policy or position of the of the trust that we will promise anything

[1:34:09] Voice 3: beyond a consult level of the IEP to spectrum I

[1:34:15] Voice 12: think he's directing his

[1:34:16] Voice 12: question to yes I

[1:34:17] Voice 3: am and I appreciate that it may have not been you that made

[1:34:23] Voice 3: to comment but i'm wondering if that if there's been that developed a conversation or whether it

[1:34:28] Voice 3: was just simply a an offhand without an analysis or a staff report or something i would say it's

[1:34:36] Voice 12: the latter there hasn't been a

[1:34:38] Voice 4: comprehensive discussion about it it was it was a comment

[1:34:44] Voice 4: in a meeting

[1:34:46] Voice 4: and we just happened to be addressing it with this staff

[1:34:51] Voice 11: report so

[1:34:53] Voice 12: I think it's probably worth a minor.

[1:34:57] Voice 13: I would think so.

[1:35:01] Voice 12: Good idea to get these things clarified, especially because I can see the response from the trustees here.

[1:35:08] Voice 12: And I'm wondering, though, if I can draw us back into this meeting, whether how it relates to the staff report from Planner Egan and the changes to the scope and scale.

[1:35:24] Voice 12: Well,

[1:35:24] Voice 3: I don't want to speak for my co-trustee, but I'll give

[1:35:29] Voice 4: you my reaction

[1:35:29] Voice 3: is that I think by definition, once you get an APC or a working group working on a problem and put that out to them, you are involving them.

[1:35:38] Voice 3: and and I think that's probably why your initial staff report planner again sort

[1:35:48] Voice 3: of talked about we'll go to the level of involved as opposed to simply consult

[1:35:53] which we do on some things we just consult I think that I I would be

[1:36:01] careful about

[1:36:02] Voice 3: going to a new working group presumably we set one up and say

[1:36:06] Voice 3: oh by the way we're going to acknowledge your concerns and provide feedback on how the public

[1:36:13] Voice 3: influence influence the decision and we'll keep you informed um but we won't um we won't ensure

[1:36:22] Voice 3: that your concerns are directly reflected and alternative provide feedback etc etc so and we

[1:36:29] Voice 3: are going to work directly with the public throughout the process to ensure public concerns

[1:36:33] Voice 3: and aspirations are consistently understood and considered which is the involved sector so i um

[1:36:40] have some

[1:36:40] Voice 3: concerns about that although i appreciate that you're trying to flag for us

[1:36:44] Voice 3: what the limits i thought it might be a budgetary thing that you can't promise involved on a budget

[1:36:50] Voice 3: but it sounds like more a concern about bettering our discretion

[1:36:56] Voice 12: yes okay go ahead trustee senator add to this if we're going to include the iap2 which we have in

[1:37:03] Voice 12: several different packages for different committees and LTCs that looks pretty poor

[1:37:12] Voice 12: if you were sitting at number two of five opportunities and I just think of other LTCs

[1:37:21] Voice 12: that are already through a lot of their OCP and they would not they would be up around

[1:37:27] Voice 12: collaborate and empower at least in their understanding of what they're doing

[1:37:33] Voice 12: me um so i mean they're they're doing fine

[1:37:37] Voice 3: who's that well

[1:37:39] Voice 12: let's get it lcc yeah so um i'm not

[1:37:45] Voice 12: comfortable with the consult um i think when it talks about aspirations or reject directly

[1:37:53] Voice 12: reflected in the alternatives that's alternatives that we may not go with that specific one but that

[1:38:00] Voice 12: we have the the decency and wherewithal to explain to people why their um their requests have not

[1:38:08] Voice 12: been accommodated to the best of our abilities so yeah i would like to move that we stick with

[1:38:15] Voice 12: involved okay so where

[1:38:17] Voice 12: would that be changed in the uh so that would work uh planner do you have

[1:38:22] Voice 12: any comment on that or could you suggest where that change would be in the document i'm just

[1:38:29] Voice 12: not see so

[1:38:31] Voice 8: it's not identified in the project charter okay uh just in a previous staff report

[1:38:41] Voice 8: right okay good

[1:38:43] Voice 12: okay thank you so maybe at some point you want to uh ask staff for

[1:38:47] Voice 12: an analysis or something like that but it doesn't sound like it's in this charter

[1:38:53] Voice 3: it's not the charter

[1:38:54] Voice 12: but it's in the report but

[1:38:56] Voice 3: the staff is basically flagging for us

[1:38:58] Voice 3: yeah just so you know this is what we're going to aim for if we're going to go with the eye

[1:39:03] Voice 3: iep2 has become sort of the gold standard for the trust um

[1:39:08] Voice 3: and i expect other organizations

[1:39:10] Voice 3: sort of they use it as a tag but i noticed the i noticed that the um consultant for the

[1:39:16] the trust policy statement used it as well um and i

[1:39:21] Voice 3: think it was more a resource thing but we were

[1:39:23] Voice 3: sort of bordering between consultant involved we sort of ended up sort of in the middle of

[1:39:28] Voice 3: there because they're going to have some focus groups which move you more into into the involved

[1:39:33] Voice 3: section as opposed to the consultant section i'm not sure how to deal with this because i'm i'm

[1:39:39] Voice 3: my understanding is this isn't necessarily coming from the planner or but rather reflecting

[1:39:44] Voice 3: something that you had been suggested or directed and I guess we could tell at

[1:39:52] least I am her trustee fast indicate her view but our chair fast but that we were

[1:39:59] real comfortable with just sticking with a consult level on this thing and I

[1:40:06] Voice 3: think we could take it to I can certainly we can certainly take the

[1:40:09] Voice 3: the executive committee and ask for a report about whether this is going to be

[1:40:15] Voice 3: a consistent theme um going forward with with ocp or other types of major reviews of

[1:40:23] Voice 3: land use bylaws i because that would be i think a fairly fairly vigorous conversation at trust

[1:40:31] Voice 3: council uh

[1:40:33] Voice 12: about that well my comment was going to be to run this past folks as i'm looking at

[1:40:39] Voice 12: the recommendation on page 119 and uh to wonder if we could insert the words

[1:40:46] Voice 12: um consultation to take place at the iap two level engage no involved involved sorry and uh

[1:40:57] Voice 12: i'm sorry i didn't have it in front of me well that's the

[1:40:59] Voice 3: i involved as the ip23 yeah well sorry

[1:41:03] Voice 3: yes it's the third level of iap yeah

[1:41:06] Voice 4: it's confusing well

[1:41:07] Voice 3: i don't want to put the staff in

[1:41:08] Voice 3: difficult scenario if their director has said you shouldn't promise that yeah i

[1:41:13] Voice 3: think we need

[1:41:13] Voice 3: to clarify this with the director unless i'm misreading the situation here is that am i

[1:41:20] Voice 3: misreading

[1:41:20] Voice 11: i think your idea about bringing it to the executive committee yeah and

[1:41:28] Voice 12: this and we as

[1:41:29] Voice 12: the ltc could ask request the executive committee to provide clarity around what levels right

[1:41:41] Voice 12: ask for so

[1:41:41] Voice 3: so i'm happy

[1:41:43] Voice 3: to make both the motion for those for the because i i agree with you

[1:41:47] Voice 3: chair fasty the um the project charter doesn't

[1:41:51] Voice 3: really address this issue so we can approve

[1:41:53] Voice 3: we can approve the project charter and that i could make a second motion to ask the lgc to

[1:42:00] Voice 3: request the executive committee to explore the level of iep to spectrum engagement that

[1:42:06] Voice 3: is recommended for trust committees on vital amendments

[1:42:11] Voice 12: and i just want to state in minutes

[1:42:16] Voice 12: that from the staff report that i am not comfortable with the recommendation of the level

[1:42:25] Voice 12: of public consultation clarified and that i would like to aim for the iap to involve as much as

[1:42:37] Voice 12: possible in both levels something yeah okay she's good okay that's great thank you and uh who would

[1:42:48] Voice 12: like to make the first motion i can make the first one yeah okay i got it

[1:42:54] Voice 12: okay i moved that the

[1:42:55] Voice 12: gambier island local trust committee endorsed the gambier island efficient community plan and land

[1:43:00] Voice 12: use bylaw targeted review project charter dated october 14 2021 as amended i just realized i did

[1:43:08] Voice 12: have another question um so before you second well we can go ahead go ahead uh do i have a seconder

[1:43:16] Voice 12: and then i can answer okay

[1:43:18] Voice 3: sure okay

[1:43:19] Voice 12: sorry i thought you were

[1:43:19] Voice 3: looking to me first before we

[1:43:21] Voice 3: know

[1:43:21] Voice 12: that's going to get you sorry we have a motion moved and seconded and you've got another

[1:43:25] Voice 12: question yeah go ahead just in the project charter we're talking about in scope there's nothing that

[1:43:31] Voice 12: specifically says docs but i'm assuming that it's in the marine what's the term um policy and

[1:43:43] Voice 12: schedule updates regarding land and marine use designations including new or amended use

[1:43:48] Voice 12: designations it's just not clear that doc discussion let's ask

[1:43:54] Voice 12: planner egg does that

[1:43:55] Voice 12: include docs which

[1:43:57] Voice 8: part of the project charter are you referring

[1:44:00] Voice 12: to and objective there's nowhere

[1:44:03] Voice 12: that says specifically we're talking about zoning around docks and the

[1:44:10] Voice 12: importance of docks to the communities. Well I see it here under objectives. Oh

[1:44:15] Voice 12: yeah. Oh I didn't see it. Shoreline protection from public docks. Never mind.

[1:44:20] Voice 12: But that says public docks. Yeah those are the

[1:44:22] Voice 12: ones we're talking about. All right just check.

[1:44:24] Voice 12: Okay never mind I'm good. Okay. Okay thank you. Any more questions for the planner? No not for me.

[1:44:31] Voice 12: Great. Then hearing none, I'm going to call the question. All those in favor? Three hands went up. Thank you. That passes unanimously. And Trustee Rogers?

[1:44:43] Voice 3: Yeah, now I have to repeat what I said a minute ago. I don't know how much of it I am taught.

[1:44:49] Voice 12: I'm

[1:44:50] Voice 3: moving to the local trust committee. Sorry, you've got something?

[1:44:53] Voice 6: I do.

[1:44:53] Voice 6: Okay.

[1:44:58] Voice 6: to request the executive committee to explore the level of our aap2 spectrum of engagement

[1:45:04] Voice 6: that is recommended for lccs on bylaw amendments yeah

[1:45:09] Voice 3: and i'd say explore and

[1:45:11] Voice 3: and explain and clarify clarify explore

[1:45:17] Voice 12: and clarify great okay thank you you make that

[1:45:20] Voice 12: motion i do okay

[1:45:22] Voice 12: you have a seconder thank you trustee stanford and uh any more discussion

[1:45:27] Voice 12: Good. All those in favor? Thank you. That passes unanimously. Very good. Okay, now we're on to, we're at, just so people know, just before five o'clock. So we're on time here, and we've got an addition here in our agenda, Keats for Short Protection 9.2.

[1:45:46] Voice 12: and uh staff okay bye thank you marnie sorry about that um trying to keep track of too many

[1:45:56] Voice 12: things and page numbers and all that um now we're on uh uh social protection who's who's our plan

[1:46:05] Voice 12: sonya right

[1:46:05] Voice 4: it's

[1:46:07] Voice 12: planet she's right in the room sorry i'm

[1:46:09] Voice 4: looking on my screen

[1:46:10] Voice 12: i think i must be tiring a little bit so excuse me if i'm stumbling and uh go ahead this is not

[1:46:17] Voice 12: a staff report no this

[1:46:18] Voice 13: is mine no

[1:46:20] Voice 12: no this is me just making sure i've got the right staff

[1:46:22] Voice 12: uh connected uh that in case we've got things that we want to talk about this is a something

[1:46:28] Voice 12: you wanted to add to the uh agenda trustee rogers thank

[1:46:32] Voice 3: you very much and um thank you for the uh

[1:46:35] Voice 3: the consideration of the other trustees doing this and i appreciate

[1:46:41] Voice 12: the camera a little bit

[1:46:42] Voice 12: excuse me one moment because it's off of you it wants to look at the projection screen so

[1:46:47] Voice 12: i'm just going to do it manually and we'll see what happens wait

[1:46:52] Voice 3: just so you know if you go into

[1:46:54] Voice 3: zoom meeting it's perfect is it oh good

[1:46:57] Voice 10: okay that's

[1:46:58] Voice 3: perfect i can see everything i could see

[1:47:00] Voice 3: the planner i could see the screen when it's shared i

[1:47:03] Voice 12: just had a lot of skill so go ahead

[1:47:06] Voice 12: so

[1:47:06] Voice 3: so that's the answer is just let us all log into the zoom if

[1:47:11] Voice 12: we've got the bandwidth yeah yeah

[1:47:12] Voice 12: okay go ahead so

[1:47:14] Voice 3: this is

[1:47:15] Voice 3: um i appreciate this is a bit of an unusual process that we're involved in

[1:47:20] Voice 3: i did speak to staff about what the best way to do this is because we do have a community

[1:47:24] Voice 3: information meeting tonight at 6 30 related to uh these two proposed bylaws which have been given

[1:47:31] Voice 3: first reading um and the advice i got uh was that it probably would not be the best idea to try and

[1:47:41] Voice 3: make motions at the actual cim because that's not the purpose of those um although i suppose

[1:47:47] Voice 3: both technically we do it um and i have come to the conclusion of that some amendments need to

[1:47:54] Voice 3: be made to bylaw 154 and i would like to make them now i don't believe it's it's healthy for

[1:48:02] the community or for our process to leave it another month and a bit to deal with this in

[1:48:09] November there is a lot of concern and some some concern and some anger and

[1:48:23] some and

[1:48:25] Voice 3: a lot of a lot of and some fear of people who are concerned about the

[1:48:31] Voice 3: changes the change that was proposed on July the 22nd and was put in the in the

[1:48:39] Voice 3: the first reading of the bylaw of changing the setback from seven and a half to 50 meters,

[1:48:44] Voice 3: I've had a number of conversations with folks, particularly in Eastbourne and Keats Landing,

[1:48:52] Voice 3: who have made it clear to me that their view is that that would in many ways sterilize

[1:49:01] Voice 3: their property in terms of rebuilding or bailing.

[1:49:05] Voice 3: there are a lot of buildings there that are are aging out they're getting to the 70 80 year period

[1:49:14] Voice 3: and uh they they're going to need to be either replaced or substantially renovated particularly

[1:49:21] Voice 3: as the subdivision proceeds and keeps landing um there are a number of very slots that are

[1:49:28] Voice 3: very shallow. They're not very deep at all and a 15 meter setback causes

[1:49:36] Voice 3: concern because they don't know if a variance is ever going to get granted

[1:49:40] Voice 3: although we just granted a bunch at the sea ranch. But more importantly

[1:49:45] Voice 3: it's the perception that what we're doing at this stage has caused a lot of

[1:49:50] Voice 3: hard feelings and a lot of anxiety in the community. So I didn't want that, I do not want

[1:49:56] Voice 3: want that situation to to persist you have to fester or persist I am hoping

[1:50:04] Voice 3: that we have told the community repeatedly that we're listening and that

[1:50:10] Voice 3: we want to hear what they have to say I think it's very clear what they had to

[1:50:13] Voice 3: say and I am convinced that our original approach of putting a DPA of 15 meters

[1:50:20] Voice 3: but a setback of seven and a half um is is the is uh a suitable way to proceed with a um protecting

[1:50:30] the foreshore which is the original intention i have to say as well um that it it there's been a

[1:50:37] little of some concern from the working group that they feel a

[1:50:40] Voice 3: bit um not abandoned but a bit thrown

[1:50:44] Voice 3: on the bus because we never talked about this possibility at least not specifically in the

[1:50:50] Voice 3: working group uh we talked about a development permit and that was the sort of the consensus

[1:50:56] Voice 3: that was reached and i used that term largely um because we didn't talk about the details that was

[1:51:02] Voice 3: reached at the working group and so they sort of are left with this well that's not what we talked

[1:51:07] Voice 3: talked about. So I appreciate that all the best practices that are out there, but the

[1:51:14] Voice 3: reality is, in my view, that as some of the comments were made during the CIM, these developments

[1:51:23] Voice 3: in this subdivision plan and the way the matter at the Keytown has developed is something

[1:51:30] Voice 3: that's been in place for, in some cases, 100 years, in some cases for 70 and 80 years,

[1:51:36] Voice 3: in some cases for a shorter period of time and it's not ideal but it is what we're left with

[1:51:41] Voice 3: and it's the way people have built their community around this so i would like to make a few motions

[1:51:47] Voice 3: which effectively will um rescind the first reading replace the seven and a half the sorry

[1:51:55] Voice 3: the 15 meter setback in the in bylaw 154 would fit back to seven and a half meters with the

[1:52:01] Voice 3: exception of two very large lots on the island that are undeveloped where they will will where

[1:52:07] Voice 3: i'm proposing that they remain at 15 meters because there's been no development there yet

[1:52:12] Voice 3: and uh so they're starting off with clean shape slate and then give the new bylaw first reading

[1:52:18] Voice 3: again i grant uh understand this is awkward in a way because we've got a cim going tonight that's

[1:52:26] Voice 3: based on the other first reading but i i do not want this to wait until november 18th

[1:52:31] Voice 3: um so i have those motions to make and i'm happy to make them or have a discussion if anybody has

[1:52:37] Voice 3: any questions thank

[1:52:40] Voice 12: you uh trustee rogers and trustee rogers did circulate his draft motions

[1:52:44] Voice 12: uh to us beforehand and as he mentioned he did talk to the uh planners um i would uh i'll go

[1:52:51] Voice 12: go let you go first trustee stanford um well just i think this is what the process is supposed to do

[1:52:58] Voice 12: um we put um the proposed drafts out there we're getting comments back um if we wait too much

[1:53:09] Voice 12: longer um to consider this again i think the the amount of venture all will take away from the

[1:53:19] Voice 12: project itself and i i do think that there were some things that i at least i didn't consider

[1:53:26] Voice 12: and it was around how the working group was part of this process and i i felt we were committed to

[1:53:34] Voice 12: to the inclusion of the working group and their opinions and ideas um so i i am in support of

[1:53:44] Voice 12: moving forward, which is what I consider part of the normal process of working through bylaws,

[1:53:53] Voice 12: proposed bylaws, is we put something out there. There are some really good reasons for it to be

[1:53:59] Voice 12: read. I'm in support. Okay, thank you. And I was surprised to see it because I thought we had a

[1:54:10] Voice 12: pretty good process going forward. But on the other hand, I could see the input coming from

[1:54:15] Voice 12: from the public and the comments that people were making.

[1:54:20] Voice 12: I hadn't thought about that.

[1:54:22] Voice 12: Well, the part about the working group wasn't clear to me.

[1:54:25] Voice 12: So thank you, Trustee Rogers for clarifying that.

[1:54:28] Voice 12: And I think we do have sea level rise looking at us coming.

[1:54:37] Voice 12: We've got bigger winter storms,

[1:54:39] Voice 12: all those kinds of challenges around preserving

[1:54:46] Voice 12: the remaining ecology on the shorelines.

[1:54:48] Voice 12: but I'm not an expert on those things.

[1:54:49] Voice 12: And I think maybe in the future there will be time to deal with them.

[1:54:56] Voice 12: If we can't deal with them now, I appreciate the good practice work

[1:54:59] Voice 12: that went into the staff report and the consideration that trustees had

[1:55:05] Voice 12: on giving it first reading.

[1:55:08] Voice 12: And now we're in the part of the process where we're getting the first chunk

[1:55:12] Voice 12: of feedback, more to come, I'm sure, later today.

[1:55:16] Voice 12: and uh so i will uh i'm happy to um have you make a motion and i'm not sure if i'm in support

[1:55:26] Voice 12: or not but i think i am okay so

[1:55:29] Voice 3: then that's fine it's fair enough but it's just what i also just

[1:55:32] Voice 3: say um that i recognize that this what i'm doing today is not strictly in line with what

[1:55:43] Voice 3: the planner and the planners would think is best practices um it's uh and i've received that advice

[1:55:51] Voice 3: and it was all very well thought out good advice and i recognize that it's not a best practices

[1:55:56] Voice 3: both in terms of of the actual uh section of provisions of the bylaw and it's not probably

[1:56:04] Voice 3: best practices in terms of process we set out a double cim we should probably go through the

[1:56:11] Voice 3: cims first before we do this but uh i honestly have just i just have come and i i know i even

[1:56:18] Voice 3: said as early as late as tuesday we just need to slow the process down and sort of take into

[1:56:22] Voice 3: consideration but i actually um came to the conclusion that uh that we need to sort of take

[1:56:29] i'm

[1:56:29] Voice 3: convinced about this issue i've listened very carefully i i had a long conversation with the um

[1:56:36] Voice 3: uh i don't know if he's the chair but he's the the head of the keats leaseholders association today

[1:56:44] uh very very reasonable uh discussion and um and he's he has other considerations as well that i

[1:56:52] i have listened very carefully to

[1:56:55] Voice 3: him and mr lapine and some others and a number of others

[1:56:58] Voice 3: who have raised the issue that this is causing a lot of angst and anxiety and i don't think that

[1:57:05] was the intention so um hopefully uh if these motions are supported we can uh then focus on

[1:57:13] Voice 3: the protection the the other steps we've proposed to protect the environment um so i have i have

[1:57:22] Voice 3: sent the copies of the motions to um to diane to the recorder um and i i don't

[1:57:30] Voice 12: know go ahead

[1:57:30] Voice 12: So I'm going to

[1:57:32] Voice 3: move first that first reading of the Gambier Isle Trust Committee

[1:57:36] Voice 3: bylaw number 154 cited as Keats Isle land use bylaw 2002 amendment number 1, 2021 be rescinded.

[1:57:46] Voice 12: Do I have a seconder? And I have a seconder. So any more discussion?

[1:57:51] Voice 3: No, as I understand it, this is the right process if we're going to make an amendment and then give

[1:57:56] Voice 3: it back to first reading again. So I was just going to amend the bylaw, but this is the advice

[1:58:01] Voice 3: I got this is the correct first thing looks

[1:58:04] Voice 12: good okay thank you yes later on

[1:58:07] Voice 12: the agenda you do have a third motion puts back so just making that clear for

[1:58:12] Voice 12: anybody who might be watching and they haven't been able to see your second

[1:58:17] Voice 12: another emotions

[1:58:18] Voice 12: yet so he's doing it step by step and he's got the advice of

[1:58:24] Voice 12: staff if he wanted to make these uh changes and um so i'm uh we have a motion that's moved to second

[1:58:33] Voice 12: and i'm not hearing any more discussion so i'm going to call a question all those in favor

[1:58:37] Voice 12: okay that passes unanimously thank you i

[1:58:41] Voice 3: moved at the gambier island local trust committee bylaw

[1:58:45] Voice 3: number 154 and that would be uh sorry cited as keats island land use bylaw 2002 amendment number

[1:58:53] Voice 3: 1 2021 be amended by removing the current section 1.2 and replacing it with the following under part

[1:59:01] Voice 3: 2 general land use regulation section 2.7 measurements of setbacks buildings and structures

[1:59:09] Voice 3: subsection 2.7.3 is amended by removing it its entirety and replacing it with the following

[1:59:16] Voice 3: a no buildings or structures except a platform with a maximum area of five square meters

[1:59:21] Voice 3: or a set of stairs or a walkway for the purpose of accessing the foreshore

[1:59:26] Voice 3: or a permitted float dock, wharf, or other permitted marine-related structures

[1:59:31] Voice 3: may be constructed, reconstructed, moved, extended, or located

[1:59:35] Voice 3: within 7.5 meters, bracket, 24.6 feet of the natural boundary of the sea

[1:59:43] Voice 3: and be notwithstanding subparagraph A, the property is zoned rural comprehensive

[1:59:49] Voice 3: hensu and my

[1:59:50] Voice 3: brackets uh lot 876 and 1829 bracket the setback set out above shelby 15 meters

[2:00:00] Voice 3: bracket 49.2 bracket thank

[2:00:07] Voice 12: you thank you i was just making sure that i understood the

[2:00:13] Voice 12: only change in here then is seven

[2:00:16] Voice 3: and a half meters okay as

[2:00:18] Voice 3: opposed to 15 meters

[2:00:21] Voice 12: thank you except for those two long except for these two lots except

[2:00:26] Voice 3: for the two lots and

[2:00:27] Voice 3: and i could show you the map but it's effectively the two large lots that are undeveloped in the

[2:00:33] Voice 3: middle of the uh in the middle of the property in the middle of the island okay they've never

[2:00:41] Voice 3: developed all

[2:00:43] Voice 12: right and i've just seen the minute taker's got the right okay she's got the right

[2:00:47] Voice 12: stuff very good okay thank you i wanted that clarification and just for people watching

[2:00:52] Voice 12: that's a whole bunch of words the only things that have changed are the 7.5 and a and the uh

[2:00:59] Voice 12: addition of the two large lots okay uh thank you then any more discussion i'm going to call

[2:01:05] Voice 12: the question all those in favor one two three that passes unanimously thank you very much

[2:01:12] Voice 12: and then um continue on and

[2:01:15] Voice 3: i'll move the the gambier island local trust committee

[2:01:18] Voice 3: file number 154 site is keats island land use bylaw 2002 amendment number one 2021

[2:01:25] Voice 3: 21 be read a first time as a myth thank you

[2:01:29] Voice 12: seconder very good thank you trustee stanford so this

[2:01:32] Voice 12: is bringing um the first reading back with those two changes and um

[2:01:40] Voice 12: then we can continue with this community information meeting

[2:01:43] Voice 12: cim tonight okay thank you and uh any further discussion okay i'll call

[2:01:50] Voice 12: the question all those in favor one two three hands go up so that passes

[2:01:55] Voice 12: this unanimously thank you thank

[2:01:56] Voice 12: you very much thanks

[2:01:57] Voice 3: for your consideration and let me just say

[2:01:59] Voice 3: um i'm happy that the planner wants me that wants me to make a statement at the beginning of the

[2:02:04] Voice 3: cim about the process we can do and

[2:02:06] Voice 12: i'd like to just say something as well now do you want to

[2:02:12] Voice 12: just throw that on facebook see people will have heard you read it um i don't think but i don't

[2:02:21] Voice 12: think people can you

[2:02:23] Voice 3: mean tell everybody what we just did well

[2:02:26] Voice 12: he's going to tell us in person

[2:02:28] Voice 12: tonight maybe that's the way to wait for it because we don't have a way to approve our

[2:02:32] Voice 12: minutes or anything like that at this point so um i just

[2:02:36] Voice 10: don't want verbally

[2:02:36] Voice 12: i can

[2:02:38] Voice 3: put it out in

[2:02:39] Voice 3: my email yeah

[2:02:40] Voice 12: maybe anyway maybe that's uh something you want to think about or you could

[2:02:45] Voice 12: post this at the time just trying to do it earlier rather than later yeah enough people

[2:02:50] Voice 12: Okay, I propose that we take a two minute break.

[2:02:54] Voice 12: Okay.

[2:02:55] Voice 12: And I need to find something.

[2:02:57] Voice 12: I just need to get a glass of water.

[2:02:59] Voice 12: I didn't get it the last time.

[2:03:00] Voice 12: So I'm just going to, I'm just going to mute and turn the camera off.

[2:03:05] Voice 12: For two minutes.

[2:03:11] Voice 12: Two minute break.

[2:03:18] Voice 10: Because we might have trouble with.

[2:03:20] Voice 10: And start the recording.

[2:03:27] Voice 10: The

[2:03:33] Voice 12: robot has taken me out.

[2:03:34] Voice 12: There we go.

[2:03:35] Voice 12: okay I have a recall button down here all right good in case it takes over oh yeah we call it to

[2:03:49] Voice 12: its duty so section 10 correspondence there's nothing on our agenda here and moving on down

[2:03:56] Voice 12: into new business climate change mitigation and adaptation anybody got anything they want to talk

[2:04:01] Voice 12: This is a standing part of our agenda, and I will say, I think through the new biosphere,

[2:04:14] Voice 12: there's a workshop being planned about sea level rise, partly through the Ocean Watch

[2:04:19] Voice 12: Task Force with West Vancouver has done a lot of work on that, so I believe we'll see

[2:04:26] Voice 12: something coming up about that, we'll let people know.

[2:04:31] Voice 12: and uh already in our agenda we've talked about the heat dome this summer and the effects on uh

[2:04:37] Voice 12: uh on beaches and swimming and um so these things are becoming a reality and uh that's all i'll say

[2:04:45] Voice 12: there uh rescheduling i'm looking at 11.2 rescheduling the gambier and the local trust

[2:04:51] Voice 12: committee regular business meeting november 4. we needed to move some things around and uh

[2:05:01] Voice 12: I'm going to make a question.

[2:05:02] Voice 12: Yeah. Thank you.

[2:05:04] Voice 12: Why did we do this? Go ahead.

[2:05:06] Voice 12: I moved that the Gambier Island Local Trust Committee

[2:05:11] Voice 12: rescheduled

[2:05:12] Voice 12: their regular business

[2:05:13] Voice 12: meeting of November

[2:05:16] Voice 12: 4th, 2021 to November

[2:05:18] Voice 12: 18th, 2020.

[2:05:20] Voice 12: Thank you. And I've got a hand up.

[2:05:23] Voice 12: I've got a comment.

[2:05:24] Voice 12: Oh, after?

[2:05:26] Voice 12: Do I have a seconder?

[2:05:28] Voice 5: Yes. Thank

[2:05:29] Voice 12: you. Go ahead, Heather.

[2:05:30] Voice 12: Yeah, I just wanted to

[2:05:30] Voice 11: comment that if you

[2:05:31] Voice 11: do have information this room is the room that would be available but there is going to be

[2:05:37] Voice 11: construction next door possibly while we're um

[2:05:44] Voice 12: as an alternative we can still hold an electronic

[2:05:49] Voice 12: special meeting um if you do we need a separate motion for that or can we just do it um if you

[2:06:01] Voice 12: wanted to make it an electronic special meeting to this motion or we can do an rw well i think we

[2:06:14] Voice 12: don't know because uh uh will cutting have this been negotiating with this uh facility a number

[2:06:23] Voice 12: of times so do you want to just add the words um to be held digitally november 18th virtually

[2:06:34] Voice 12: virtually what is your thoughts about a

[2:06:38] Voice 12: virtual meeting on november 18th in camera or in person

[2:06:42] Voice 12: because this is going to be under construction or next door well

[2:06:49] Voice 3: the only the only consideration i

[2:06:51] Voice 3: have is that that then requires a staff person to to like a administrative staff person which

[2:06:57] Voice 3: you're trying to get away from right to to administer and look is that am i not correct

[2:07:03] Voice 3: but

[2:07:03] Voice 12: then we wouldn't have staff have to travel here well presumably because it's a special

[2:07:08] Voice 12: meeting one of the things you might not do is town hall

[2:07:11] Voice 3: it is why is it a special meeting i

[2:07:14] Voice 12: I think it's a regular meeting.

[2:07:16] Voice 12: Well, the only

[2:07:19] Voice 11: way we can meet

[2:07:24] Voice 4: the meeting, the current meeting procedures by law, and have an electronic meeting is to make it a special meeting.

[2:07:30] Voice 12: Right, which you may know.

[2:07:33] Voice 4: So if there's no town hall, it's easy enough to administer. It's

[2:07:38] Voice 12: just as easy, either the planner or Will or Sue.

[2:07:48] Voice 12: Depends what's on the agenda.

[2:07:50] Voice 12: agenda.

[2:07:53] Voice 11: Depending on what's on the agenda, it would be a smaller agenda. We're focused on a couple of

[2:07:58] Voice 11: things. It

[2:08:00] Voice 11: depends at this point.

[2:08:04] Voice 4: You'll be

[2:08:05] Voice 12: focused on your meeting

[2:08:09] Voice 12: procedures bylaw will

[2:08:10] Voice 12: likely be

[2:08:11] Voice 4: on there and potentially getting updates for the case. I'm

[2:08:22] Voice 11: a little reluctant

[2:08:22] Voice 3: not to have a town hall because there's things percolating out there. Yeah.

[2:08:27] Voice 12: I don't want to

[2:08:28] Voice 12: is the opportunity yeah

[2:08:30] Voice 3: so we

[2:08:33] Voice 12: could just let them dangling okay yeah yeah it's not it's like

[2:08:38] Voice 12: featuring a meeting from my house yes exactly okay all right so

[2:08:43] Voice 12: there's a moment thank you

[2:08:44] Voice 12: thank you for that uh point because it's interesting sorry

[2:08:48] Voice 10: okay

[2:08:49] Voice 12: i know you're familiar

[2:08:52] Voice 12: with sharing i'm getting punchy okay there's a motion moved and seconded and we're going to

[2:08:57] Voice 12: leave it as is all those in favor thank you that passes unanimously so it'll probably it'll be here

[2:09:03] Voice 12: unless we find out differently but here probably these by lock date request for decision we're on

[2:09:11] Voice 12: page 127 and this is coming to us oh it's from david margaret so uh who's going to present this

[2:09:23] Voice 12: one great yeah please take it away regional planning manager essentially a model uh new

[2:09:29] Voice 12: The new updated fee by-law has been recommended, and the trustees can, the basic question is,

[2:09:39] Voice 12: do you want to consider that model by-law and update to your fee by-law?

[2:09:46] Voice 12: And then it will be a matter of, do you want to just adopt it as is, or do you want some

[2:09:57] Voice 12: discussion and perhaps some additions to it?

[2:10:01] Voice 12: Either way, if you want to adopt it, you need to add it to your top priorities list.

[2:10:10] Voice 12: Okay, thank you.

[2:10:12] Voice 12: So I don't know with all that's on our agenda, what do you, and you guys have the thoughts of your community.

[2:10:20] Voice 12: I mean, questions for the planner or comments?

[2:10:25] Voice 12: Go ahead, Trustee Stanford.

[2:10:26] Voice 12: Well, I just want to make a comment because being on the regional planning committee,

[2:10:34] this came from them

[2:10:35] Voice 12: and they worked really hard on it and one of the things

[2:10:40] Voice 12: that's always bugged me is put out these model bylaws and nothing ever happens

[2:10:46] Voice 12: with them so I'm wanting to see this you know I support the idea of it I can't

[2:10:54] Voice 12: see this happening anytime soon our trust committee just given everything

[2:10:59] Voice 12: everything else that we're doing so and i also wondered you know how much we can massage some of

[2:11:08] Voice 12: the um fee increases versus otherwise i know we have that 20 leeway but there's there's some

[2:11:19] Voice 12: fees that i'm not sure would make any sense on our islands given the lack of economy

[2:11:26] Voice 12: me in businesses so that's where i wondered that's where the questions i had about is

[2:11:32] Voice 12: how much could we can we just do some at 20 percent less or do we actually do all at 20

[2:11:39] Voice 12: less or more um so those are the kinds of questions so i i think yes we should

[2:11:46] put it on

[2:11:47] Voice 12: but that it's not top priority in two weeks because i don't think our communities can

[2:11:53] Voice 12: can handle something like this any time soon.

[2:11:59] Voice 12: That's what I thought.

[2:12:00] Voice 12: OK, so we've had some questions for the planner there.

[2:12:03] Voice 12: Can we do some but not all?

[2:12:05] Voice 12: Go ahead.

[2:12:06] Voice 12: Yeah,

[2:12:06] Voice 4: I mean, I don't know the answer to the question.

[2:12:12] Voice 11: In terms of process and resources,

[2:12:16] Voice 11: essentially, it is an administrative bylaw.

[2:12:19] Voice 12: So it doesn't need a public hearing.

[2:12:20] Voice 12: There's not a referral process involved in it.

[2:12:24] Voice 12: You can do first, second, or administrative bylaw.

[2:12:29] Voice 4: So if your intent is that you're not going to, then it doesn't take that much

[2:12:40] Voice 11: of a leap quickly.

[2:12:42] Voice 11: When you want to start having, if you decided to have a community engagement with it, but if it's just a discussion.

[2:13:01] Voice 12: Well, just given the amount of development, I mean, I think it would be pretty weird just to slip this one in without letting people know.

[2:13:10] Voice 12: And I'm just not but I think it needs to go on the party list

[2:13:14] Voice 12: but whether we can do it people with selection, I don't think it's a priority because

[2:13:21] Voice 12: They're throwing a lot of dark, but

[2:13:24] Voice 12: you know the development we are getting

[2:13:28] Voice 12: High-end, it's just some areas of those fees that aren't our area or at least

[2:13:36] Voice 12: Would the small small businesses what my understanding is

[2:13:45] Voice 3: is that there's a list here

[2:13:48] Voice 3: what the motion is is to ask take it to our current fee by law and make the

[2:13:57] Voice 3: amendments based on this chart so presumably if there's not a section on

[2:14:12] I mean I I do sit on RPC and all the other people that I've had that have

[2:14:19] been RPC just yes let's

[2:14:21] Voice 3: do it so and and the other LTC said let's do this you

[2:14:28] Voice 3: you're you're hesitant oh

[2:14:30] Voice 12: no I want to do it it's just I nobody

[2:14:32] Voice 3: put it on a

[2:14:33] Voice 3: top priority list they just asked to be done and then so i i that's the first time i've heard

[2:14:39] Voice 3: someone saying fair enough rpm counter that it has to go into your top priority list but

[2:14:44] Voice 3: um i all these all that happened on galleon on main is they passed the motion um that's that's

[2:14:51] Voice 3: there to ask staff to do it i

[2:14:54] Voice 12: just wondered but some of it is so not really applicable to us

[2:14:59] Voice 12: adjust a couple of these schedules down what they did not harm me is they referred it to the apc

[2:15:08] Voice 12: because the apc had just done a very thorough review of all the various things so they had

[2:15:18] Voice 12: it all in mind already it was hot on their uh just recently analyzed and uh so i don't know

[2:15:28] Voice 12: If it's not going to be a big deal, I

[2:15:34] Voice 12: know you've got the OCP, the LUB, and the foreshore protection fund.

[2:15:41] Voice 12: It is a lot.

[2:15:44] Voice 3: Well,

[2:15:46] Voice 12: I'm going to chime in here and just say I think it's like an update of fees and that we have policies that say development should pay for development.

[2:15:55] Voice 12: and to update the fee seems like a reasonable sort of administrative thing

[2:16:01] Voice 12: to do. And I

[2:16:05] Voice 3: guess my sense is that if we get a draft of the bylaw and you go

[2:16:10] Voice 3: through it and say no we shouldn't do that or we shouldn't charge that for

[2:16:15] Voice 3: that because we don't do cannabis stores. Yeah. Although there's no guarantee we're not going to have a cannabis

[2:16:22] Voice 12: store. No it's not so much that one that's for sure.

[2:16:27] Voice 12: let's put the motion out okay i'll move

[2:16:30] Voice 3: that the gambier local trust committee request stop

[2:16:33] Voice 3: to draft the new fee bylaw based on the model fee bylaw attached to the trust council policy

[2:16:39] Voice 3: 5.6 point application processing service

[2:16:44] Voice 12: and she seconds it that's very good so thank you

[2:16:47] Voice 12: trustees any more discussion no okay all in favor thank you that passes very good and now we're on

[2:16:55] Voice 12: on to letter of congratulations. We've got two letters of

[2:17:02] Voice 12: congratulations here. Who would like to draft these? Assuming

[2:17:06] Voice 12: that we're going to do? Yeah. Hearing that I might be doing

[2:17:13] Voice 12: these. Okay. So what do you think?

[2:17:15] Voice 3: Well, first of all, there

[2:17:16] Voice 3: will be a one to Pat Weiler from two years ago. Yeah. First time.

[2:17:21] Voice 3: So

[2:17:21] Voice 4: you've

[2:17:22] Voice 3: got a template for him. And I

[2:17:24] Voice 3: think if he asked for

[2:17:25] Voice 3: a meeting request and uh i guess we should we'll have to figure out who to send the letter of

[2:17:31] Voice 3: congratulations to the meeting that's going to be the challenges who it

[2:17:36] Voice 12: would go to

[2:17:39] Voice 12: i mean

[2:17:40] Voice 3: i don't mind drafting one of these if you what if you don't want to do that

[2:17:44] Voice 12: happy to do it i'm sure you can find the old ones and and uh and i'm happy to happy to do

[2:17:52] Voice 12: No, fine. I'll do them. And this is just for discussion. We don't need any motions, do we?

[2:18:02] Voice 3: I think we probably should.

[2:18:05] Voice 3: I'll move that the LTC request the chair to write to the New Hamish, I can't say that second word,

[2:18:22] Squamish Nation Council, congratulating

[2:18:25] Voice 3: them on their re-election and suggesting we should meet soon.

[2:18:30] Voice 12: Okay, I'll say recent election, because some of it's well,

[2:18:36] Voice 3: not a lot. Yeah. Yeah.

[2:18:38] Voice 12: So recent election.

[2:18:42] Voice 12: That'll be great. Okay. Thank you. Do I have a second? Very good. Thank you. And all those in favor? Good. Thank you. I'll do that.

[2:18:54] Voice 12: 11.6 request for Heritage Grant Fund for discussion.

[2:18:58] Voice 12: Okay that's me. I never had any requests for this from my local trust area before

[2:19:11] Voice 12: and then all of a sudden I've got a few. I've had a request about the records that were

[2:19:18] found in former

[2:19:19] Voice 12: Trustee Clegg's house. She has about 50 years worth of records

[2:19:26] Voice 12: It's primarily to do with the community, but there's also Island's Trust records there and funds requested.

[2:19:34] Voice 12: Is that the kind of, like, if we could have those digitalized, if the community took on the project, is there some funding?

[2:19:42] Voice 12: So my question was, is that something that would fit under the heritage, cultural heritage?

[2:20:03] Voice 11: Okay, so I'll just get them to follow the form.

[2:20:09] Voice 12: And then there is another one we found out that there is a retired archaeologist on the island

[2:20:15] Voice 12: who specialized in

[2:20:17] Voice 5: work

[2:20:19] Voice 12: around house sound.

[2:20:21] Voice 12: And this person's getting on, and the thought was to develop a project

[2:20:27] Voice 12: to have her like to do an oral recording of her work in the area and provide that as she is not

[2:20:38] Voice 12: of First Nations heritage herself but provide that as among partners for First Nations so that

[2:20:50] Voice 12: was the other request that kind of fits again it wouldn't doesn't come through us it goes directly

[2:20:59] Voice 12: to I think the group supply to thank you very much okay and internet connection

[2:21:12] Voice 12: 11.7 that is me again our local or Gambier on community association heard

[2:21:24] Voice 12: through the grapevine that I was just supporting fetus getting internet

[2:21:30] Voice 12: internet connection. So after much research on the website, I realized they just wrote

[2:21:35] Voice 12: a letter of advocacy and support. But I would also like the local trust community to write

[2:21:43] Voice 12: a letter supporting the concept of getting better internet connection on GAM, similar

[2:21:52] Voice 12: to the other letters that are being read. Or whether or not there is something more

[2:22:00] Voice 12: or trust-wide that's happening that we could be applied,

[2:22:05] Voice 12: that I don't know of.

[2:22:08] Voice 4: Go ahead.

[2:22:09] Voice 12: Go ahead.

[2:22:10] Voice 12: Oh, just as the chair of the Hornby and Denver local trust

[2:22:15] Voice 12: committees, I was going to say we put in some letters

[2:22:18] Voice 12: of support.

[2:22:19] Voice 12: But they tend to be around the work that local community

[2:22:25] Voice 12: groups are doing, supporting that work,

[2:22:28] Voice 12: because it's not our

[2:22:29] Voice 10: role.

[2:22:30] Voice 12: However, we can add to see this part of it.

[2:22:37] Voice 12: So, to some degree.

[2:22:42] Voice 3: My thought is, what do you want to ask for?

[2:22:45] I mean, if you're asking Telus to boost their signal, that's one thing.

[2:22:50] If you want to go the route of Dorton, Denman and Horton,

[2:22:55] Voice 3: the community where they were, Strathcona and to the group up in City West,

[2:23:01] Voice 3: and they're getting not only cable landing,

[2:23:04] Voice 3: they're getting last mile funding.

[2:23:06] Voice 3: to well that requires a community group to come together that's willing to sponsor this and make

[2:23:13] Voice 3: the application but it's not the LPC so that requires work on the ground and you could get

[2:23:19] Voice 3: the model off of Denman and Arby and they apparently are moving forward with millions

[2:23:26] Voice 3: of dollars of money but it requires that work that the community has to put

[2:23:32] Voice 12: okay so what I'll

[2:23:34] Voice 12: So what I'm going to do is come back to the local community association and let them know how we fit in. And if it turns out that a letter will be useful based on their work, I will come back.

[2:23:50] Voice 3: Trustee Critchley seemed, I was talking to him recently, he seems to know if it would be deeply involved in the one on Denman.

[2:23:56] Voice 3: And he

[2:23:58] Voice 5: says they're going

[2:23:58] Voice 3: to every property on the island, like every one.

[2:24:02] Voice 3: Yeah, they

[2:24:03] Voice 12: also have a relatively

[2:24:04] Voice 3: small amount of money.

[2:24:06] Voice 3: Okay, so I'll talk to David and

[2:24:08] Voice 12: go from there.

[2:24:09] Voice 12: Yeah, okay.

[2:24:09] Voice 12: Because they have a regional district director who lives on Hornby.

[2:24:15] Voice 12: Very active, lively fellow.

[2:24:17] Voice 12: Right.

[2:24:18] Voice 12: Yeah.

[2:24:18] Voice 12: Yes, they

[2:24:19] Voice 12: got a lot

[2:24:19] Voice 3: of help from their original.

[2:24:21] Voice 12: Yeah.

[2:24:22] Voice 12: Okay, that's

[2:24:22] Voice 12: all I had to say.

[2:24:23] Voice 12: Thank you.

[2:24:23] Voice 12: 11.8, House on the floor.

[2:24:25] Voice 12: Go ahead.

[2:24:25] Voice 3: I just wanted to flag for the two of you in case you forgot elsewhere.

[2:24:29] Voice 3: the trust has been asked by the forum by Ruth to make a presentation about the trust policy

[2:24:36] Voice 3: statement review process and where we're at chair lockdown can't be there it doesn't isn't going to

[2:24:43] Voice 3: be there so I offered to do it but I'm happy to share that presentation with you time with both

[2:24:50] Voice 3: of either or both of you if you want to Delaney is apparently putting something together for me

[2:24:56] Voice 3: right now so it's up to you whether

[2:24:57] Voice 3: you want to be we've got 10 minutes on the agenda for

[2:25:01] Voice 13: uh

[2:25:01] Voice 3: on friday i'm going to be there in person i'm not sure what your plans are you can zoom

[2:25:12] Voice 12: in too i think yeah

[2:25:13] Voice 3: no no it's a it's a hybrid meeting for sure yeah

[2:25:16] Voice 12: at

[2:25:17] Voice 3: least that's what ruth

[2:25:18] Voice 3: told me

[2:25:18] Voice 12: i'd like to be a little part of it because it's on bowen and it's about the island's trust and

[2:25:23] Voice 12: i like to build these bridges between the two that's fine

[2:25:26] Voice 3: i'll once i get it i'll um

[2:25:29] Voice 3: um i'll flip it

[2:25:30] Voice 3: to you and maybe you can do the intro and yeah and then uh i could talk about the

[2:25:35] Voice 3: whatever else anyway sure okay i

[2:25:37] Voice 12: can do a couple of minutes on the conservancy

[2:25:41] Voice 3: yeah good yeah we'll figure it out

[2:25:43] Voice 12: between us so yeah mostly about the it's mostly about the

[2:25:48] Voice 12: policy statement yeah um but as a how it relates to the whole context of the trust yeah okay so i

[2:25:54] Voice 12: I can do it.

[2:25:55] Voice 12: Okay.

[2:25:56] Voice 3: Okay.

[2:25:56] Voice 3: Very good.

[2:25:57] Voice 12: All right.

[2:25:57] Voice 3: Okay.

[2:25:57] Voice 3: That's fine.

[2:25:58] Voice 3: Thank you.

[2:25:59] Voice 12: Yes.

[2:26:01] Voice 12: Trust Conservancy report 12.1.

[2:26:04] Voice 12: It's in the package.

[2:26:06] Voice 12: Yeah.

[2:26:06] Voice 12: So we have an old report in the package and the Isles Trust Conservancy had their first

[2:26:12] Voice 12: in-person meeting last week.

[2:26:15] Voice 12: The five board members attended in Fordham in Victoria and our staff zoomed in and it

[2:26:23] Voice 12: worked very, very well.

[2:26:25] It was great to be able to meet with our new board member,

[2:26:29] Risa Smith.

[2:26:32] The

[2:26:33] Voice 12: Conservancy okayed a donation of $50,000 for,

[2:26:39] Voice 12: is that what it is?

[2:26:40] Voice 12: No, I

[2:26:43] Voice 12: think it's 10.

[2:26:44] Voice 12: It was like 50 or 10.

[2:26:46] Voice 12: Which one?

[2:26:47] Voice 12: For the Young Point?

[2:26:48] Voice 12: I can't read my writing.

[2:26:51] Voice 12: We made a nice donation to the Young Point acquisition

[2:26:59] Voice 12: by BC Parks Foundation from an existing fund that was specific to Liskey. We looked at

[2:27:09] Voice 12: management plans for Gabriola Island, the Coates Millstone Reserve and the Elder Cedar

[2:27:16] Voice 12: Reserve. We had a good discussion about the policy statement, how it relates to the Conservancy.

[2:27:22] Voice 12: We have asked that we would

[2:27:24] Voice 12: like to see definitions clarified in the policy statement. I can write

[2:27:30] Voice 12: all this down diane i'll just send it to you um and we are requesting further a further referral

[2:27:38] of the policy statement to the itc after first reading um we responded back

[2:27:46] Voice 12: to the keats

[2:27:47] Voice 12: island for sure development and noted that our sandy beach was not part of our properties

[2:27:54] Voice 12: where the opportunity is not development and so therefore it's not effective and we also

[2:28:03] Voice 12: passed the lost mountain map check for consideration at this council that's it

[2:28:10] Voice 12: thank you and

[2:28:11] Voice 10: i will send

[2:28:12] Voice 12: that to you tomorrow okay i'll just add a couple things in that the

[2:28:16] Voice 12: report in here uh highlights how we're trying to uh increase collaboration with different

[2:28:22] Voice 12: different parts of the Honours Trust and other partners as well, and how we're setting into

[2:28:30] Voice 12: the fund development and philanthropy world with a willpower is another new initiative.

[2:28:41] Voice 10: And

[2:28:41] Voice 12: anybody can sign up for the newsletters that you can find in the agenda, or I've got

[2:28:44] Voice 12: a couple of hard copies over there.

[2:28:45] Voice 12: and uh look forward to hearing dreams about your land get people uh helping us grow nature

[2:28:53] Voice 12: protection it's great okay well then kate loons our fearless leader i'm on that committee too

[2:28:59] Voice 12: applications report page 151 12.2 any questions for the planner okay then we're moving on to

[2:29:12] Voice 12: to trustee and local expense report 158 any questions or no

[2:29:21] Voice 3: just a comment clearly going

[2:29:23] Voice 3: to move off zero now we're back in person yeah yep

[2:29:27] Voice 12: expenses are going to be higher for

[2:29:30] Voice 12: the in-person world and uh we'll see where we get to with um making changes at the procedure

[2:29:37] Voice 12: bylaws and things like that as uh invited now by the province now that we all know how

[2:29:43] Voice 12: to use zoom meetings and things okay so moving on then um adopted policies and

[2:29:49] Voice 12: standing resolutions are there for reference

[2:29:51] Voice 12: first nations activities we've got a letter to write and we're

[2:29:56] Voice 12: um asking them for input

[2:30:00] Voice 12: projects local committee trust committee web page is just always on there in case anybody

[2:30:03] Voice 12: wants to say anything no work project top priorities report page 162 any questions for

[2:30:11] Voice 12: the planner or discussion that people want to have projects list 163 oh

[2:30:20] Voice 3: what we're gonna add

[2:30:21] Voice 3: we're talking about something

[2:30:23] Voice 12: else that

[2:30:28] Voice 3: we were talking about earlier

[2:30:32] Voice 3: oh i know what i want

[2:30:33] Voice 3: to put on for future identify all the crap

[2:30:42] Voice 3: the project that's right because it's not going to be

[2:30:47] Voice 3: i think at some point it'd be good thing to know because i'm not

[2:30:52] Voice 3: sure we know them all

[2:30:53] Voice 3: That

[2:30:54] Voice 12: relates to the ITC project and trusts.

[2:31:02] Voice 12: Interesting.

[2:31:04] Voice 12: There

[2:31:04] Voice 10: might be a

[2:31:04] Voice 12: collaboration on it.

[2:31:07] Voice 11: Yeah.

[2:31:07] Voice 3: Is that

[2:31:07] Voice 11: for the whole Local Trust area?

[2:31:10] Voice 11: The whole Gambier Local Trust area?

[2:31:11] Voice 3: Yeah.

[2:31:11] Voice 3: Okay.

[2:31:12] Voice 11: So

[2:31:12] Voice 3: I'm just going to move that we add a project to identify all Crown reserves and similar

[2:31:22] Voice 3: Crown properties, because I think there's Crown Islets and things like that in the Gambier

[2:31:28] Voice 3: a local trust area and i guess that's a project that's down way down the list we're not expecting

[2:31:35] Voice 3: to go whack and do it right now but i think it would be good to put that list out there because

[2:31:41] Voice 3: for example uh anyway i make that motion all

[2:31:44] Voice 12: local crown reserves what did you and

[2:31:46] Voice 3: similar crown

[2:31:48] Voice 3: yeah

[2:31:49] Voice 12: what did you call it

[2:31:50] Voice 3: um i think i said holdings but maybe maybe i just crowned things

[2:31:56] Voice 12: said properties properties

[2:31:57] Voice 12: okay because

[2:31:58] Voice 3: i think they have different sometimes

[2:32:00] Voice 12: islands would be

[2:32:01] Voice 12: good to have

[2:32:01] Voice 12: in there yeah that might actually be something yeah well i'm going to bring it up okay

[2:32:09] Voice 12: so

[2:32:10] Voice 3: do you want to second that motion i could just say for example home island off the end of salmon

[2:32:17] Voice 3: rock when you're there i was trying to get someone to tell me what they thought it was and it's it

[2:32:23] Voice 3: it doesn't show up on our mapping it doesn't show up in our on our zoning and it's a you know and

[2:32:29] and

[2:32:30] Voice 3: josh lapine from the camp said he thought it was a crowd and i'm not sure i don't know what it

[2:32:37] Voice 3: is it'd be good to know those things as we make decisions around uh zoning yeah anyway it provides

[2:32:46] Voice 12: for good ecological uh connectivity sometimes we'll

[2:32:49] Voice 3: get to it at some point and be a reminder

[2:32:51] Voice 3: of the next lgc

[2:32:52] Voice 12: very good so we've got this project moved and seconded to add this to the

[2:32:56] Voice 12: list anymore discussion no i'll call the question all those in favor thank you that gets added to

[2:33:01] Voice 12: our list any other changes to the projects list okay moving on to uh motion to close the meeting

[2:33:13] Voice 12: i move that the meeting be closed to the public in accordance with the community charter part

[2:33:17] Voice 12: part four, division three, S90, brackets one, brackets A,

[2:33:22] Voice 12: and brackets D, for the purpose of considering,

[2:33:25] Voice 12: brackets A, appointment of working group members,

[2:33:28] Voice 12: and D, adoption of in-camera meeting minutes

[2:33:30] Voice 12: dated April 1st, 2021, and that the recorder

[2:33:34] Voice 12: and staff attend.

[2:33:35] Voice 12: Second?

[2:33:36] Voice 12: Thank you.

[2:33:37] Voice 12: Any discussion?

[2:33:38] Voice 12: All in favor?

[2:33:39] Voice 12: Thank you.

[2:33:39] Voice 12: Very good.

[2:33:40] Voice 12: And so we're gonna close the meeting to the public now.

[2:33:43] Voice 12: So what that means, I think, is that I'm gonna

[2:33:45] Voice 12: to uh uh stop live streaming i never thought about this yes i think

[2:33:51] Voice 12: i have to okay so stand

[2:33:53] Voice 12: by for a moment while i figure out where to find that thank you uh we're back live streaming again

[2:34:01] Voice 12: and we just wanted to uh rise and report that we have uh appointed official uh community plan

[2:34:08] Voice 12: and land use bylaw targeted review project working group members uh five people applied

[2:34:14] Voice 12: who appointed them all, Jolie Switzer, Michelle Hughes, Christopher Higgins, Linda Ma, and

[2:34:23] Voice 12: Jeanne Makita, Jeannie, sorry, Makita from the Conservancy, and I think you gave me another

[2:34:35] Voice 12: name besides, oh well, anyway, thank you very much, and I think this concludes the, that's

[2:34:44] Voice 12: five out of nine so we may have more members to report in the future and uh i think this uh

[2:34:50] Voice 12: concludes our public meeting of the local trust committee of the gambier uh keats local trust

[2:34:55] Voice 12: committee and uh we're going to end the meeting now because we've got a community information

[2:35:00] Voice 12: meeting following in half an hour and um thank you very much everybody i'm going to end the live

[2:35:06] Voice 12: live stream. Did you send it?

[2:35:16] Voice 10: I'm just gonna mute

ADOPTED 
Gambier Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
October 14, 2021 
 
Gambier Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
October 14, 2021 
John Braithwaite Community Centre 
145 West 1st Street 
North Vancouver, BC 
 
Members Present: Sue Ellen Fast, Chair 
 Dan Rogers, Local Trustee 
 Kate-Louise Stamford, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Jaime Dubyna, Island Planner 
 Sonja Zupanec, Island Planner 
 Diane Corbett, Recorder 
  
Also Present: Members of the Public – approximately 50 
1. CALL TO ORDER 
Chair Fast called the meeting to order at 6:36 pm.  She acknowledged that the meeting was 
being held in the territory of the Coast Salish First Nations. 
Chair Fast announced that this was a Community Information Meeting, with a staff presentation 
and an opportunity to ask questions about Bylaw Nos. 153 and 154, and it was a “hybrid” 
meeting: in person, live streamed and recorded on Zoom. 
Chair Fast introduced Trustees, Staff and Recorder. She described the process for participation 
as a speaker in the meeting. 
Chair Fast announced that motions were made at the Local Trust Committee meeting held 
before this one; she invited Trustee Rogers to comment. 
Trustee Rogers reported he had been Trustee for this LTC for about seven years, and had not 
seen the reaction the LTC was getting with the proposed bylaws. Over the past two months he 
had spoken to a number of people and read submissions; a lot of what was driving the anxiety 
and angst was the proposal to change the waterfront setback from 7.5 to 15 metres. A motion 
to reverse that was passed at the LTC meeting earlier in the day; except for two large 
undeveloped properties in the middle of the island, the setback was moved back to 7.5 metres. 
Trustee Stamford expressed appreciation for the public responses. She noted the LTC came to 
put the proposed changes on the table because of best practices based on professional data, 
and from the Province around setbacks and sea level rise, and from First Nations around 
reconciliation.  
2. COMMUNITY INFORMATION SESSION - KEATS ISLAND SHORELINE PROTECTION PROJECT - 
PROPOSED BYLAW NOS. 153 AND 154 

ADOPTED 
Gambier Island ADOPTED 2 
Local Trust Committee Special Meeting Minutes 
October 14, 2021 
To amend the Keats Island Official Community Plan (OCP) and Land Use Bylaw (LUB) to establish 
a new Shoreline Development Permit Area (DP-3), amend siting regulations in relation to the 
setback from the natural boundary of the sea, and amend marine structure regulations.  
2.1 Planner Presentation 
Island Planner Dubyna presented an overview of Proposed Bylaw Nos. 153 and 154 
that included: 
 Background information 
 Current level of protection for the Keats shoreline 
 Proposed changes in the amendment bylaws 
 Development Permit application process and examples 
 Legislative process for the proposed bylaws 
 Next steps for Local Trust Committee (LTC) consideration 
All information regarding the project, including this presentation, was posted on the 
Islands Trust website at https://islandstrust.bc.ca/island-planning/gambier/projects/.  
Keats Island Shoreline Protection Project has been a Top Priority Project of the LTC 
since 2017. Since that time, community consultation has been conducted via a survey, 
community information meetings, and formation of a Working Group of Keats 
Islanders to work with staff on recommendations for the Local Trust Committee. First 
Reading and referral of the Proposed Bylaws occurred in July 2021. Following a 
Community Information Meeting on September 29, on October 14, the Local Trust 
Committee made an amendment to Proposed Bylaw No. 154 upon rescinding First 
Reading. The amended bylaw then received First Reading. 
 
Proposed Bylaw No. 153 would amend the Keats Island Official Community Plan (OCP) 
Bylaw No. 77 to establish a new Development Permit Area 3: Shoreline (DP-3), for the 
purpose of protecting the natural environment, its ecosystems and biodiversity, and to 
protect development from hazardous conditions. It includes the location, justification 
and objectives of DP-3. The DPA would cover upland 15 metres from the natural 
boundary of the sea, the foreshore area, and seaward 100 metres from the natural 
boundary of the sea. 
Proposed Bylaw No. 154 would amend the Keats Island Land Use Bylaw No. 78 (LUB) for 
marine structure regulations, including:  
 Reducing the area, number and types of structures permitted within the setback 
from the natural boundary of the sea;  
 Increasing setbacks between existing docks and lot line projections;  
 Reducing the maximum float area of private docks and shared docks;  
 Reducing dock ramp widths; 
 Reducing maximum area of wharf float, ramps and piers in PI2 zone. 
 Proposed Bylaw No. 154 also includes DP-3 applicability, exemptions and guidelines.  
The Island Planner outlined next steps in the process for the proposed bylaws. Another 
Community Information Meeting and a Public Hearing will be held prior to Third 

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Reading, after which the bylaws would proceed to Executive Committee for approval, 
Ministry approval, and final reading and adoption by the Local Trust Committee. 
2.2 Public Questions and Answers Session 
Chair Fast invited questions from Members of the Public. 
Members of the public presented questions that included: 
 What would be the permitted size of platforms, private docks and shared docks? 
o Platforms: proposed is 5 square metres or less; 
o Private docks: proposed 35 square metres for single dwelling use; 
o Shared dock: can be increased by 25 square metre per dwelling using it, up to 85 
square metres. 
 Issue for members of Keats Island Leaseholders Association: there are many old 
buildings; there is not physically enough space to do some things being proposed. 
Issue with new rules on docks: would require 10 m each side of a dock. If your 
frontage is 50 feet, that cottage could not have a dock. Since most of these lots are 
not serviced by a public road, there needs to be a way for people to have docks to 
have access and egress to their waterfront lot.  
 Who initiates the initiative to change the setback from 7.5 to 15?  
o A Land Use Bylaw amendment can be a project of an LTC at any time. If they 
identify an issue, they can put it on their project list and have staff work on it. 
7.5 metre setback is a relic from the 1974 bylaw. It is considered outdated by 
best practices of the Province (Ministry of Environment & Climate Change 
Strategy). The Province has addressed setbacks because of sea level rise. The 
Province has told local governments the setback should be at least 15 m. The 
7.5 metre setback is not far from the natural boundary, and is squeezing 
construction into an area identified as a sensitive environment.  
 Province of BC dock recommendation is 46 sq m. You come up with 35; why not go 
with their best practices? 
o The specific permission area (within which Keats lies) does not specify a size 
anymore. When we did a review of other Local Trust Areas, 35 sq m is the norm. 
o Trustees work on other islands and learn about and observe their setbacks. They 
are all working with similar ecosystems and different development patterns. 
 What is the ratio of the sea increasing? What is the change from the last 25-50 
years? 
o The science varies; we do not have an exact number. Sea level rise is gradual; 
one of the more immediate concerns are storm surges, which happen quickly 
and can cause erosion. We are adapting to climate change; sea level rise is a 
factor. Climate science is a matter of projection and modelling. Associated with 
sea level rise are extreme weather events, erosion, and damage to 
infrastructure and ecosystems. Consideration of sea level rise is something the 
Province is requesting. 
 Is this being driven by a faction of people who are concerned about these dock 
structures? Is Keats Island a guinea pig? Has this occurred in other places? 
o Shoreline protection initiatives are occurring throughout the Trust Area. Every 
island has developed differently; for example, Denman has no private docks; our 
Local Area has more private docks than any islands in the Trust Area, driven 

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partly because of water access. It is not an isolated incident; Keats is not a 
guinea pig; it is happening in a number of different areas. 
o It is not just the Islands Trust Area. SCRD is looking at this along their 
waterfronts. There is pressure from the Province, climate science, and First 
Nations to pull back. It is up and down the coast. It is a matter of projection and 
modelling.  
o There is also a risk of winter flooding impacting septic fields. 
 Why are we not following the government’s example? Why are the governments 
not the leaders in this and show us what has to be done, what is good enough? 
o West Vancouver is working on a sea level rise strategy. The kinds of green 
shorelines are the soft ones, more resistant to sea level rise. 
o It is a multifaceted approach; 15 m setback is not just about sea level rise. It is 
also about storm surges. Most of the First Nations archaeological sites are 
within the foreshore area. It is also is about foreshore protection for the most 
sensitive areas in the marine environment. There are many different parts 
informing that 15 metres. 
 Define what pruning is. In the provincial regulations, in terms of a firebreak around a 
structure, you can clear within 10 m. Are you talking about pruning anything outside 
that 10 metres? 
o There are exemptions in proposed Bylaw No. 154, including vegetation removal 
to prevent wildfire and other potential emergencies, emergency works required 
to prevent, control or reduce an immediate threat to human life and property.  
 What is pruning two trees a year? What does that mean? Problem: Bringing an 
arborist on to Keats, and then a faller is inconvenient. It is ridiculous how much 
people will end up spending; people will want to do it themselves without going 
through a process. 
o Exemption is pruning in accordance with the standards and recommendations 
of the International Society of Arboriculture: trimming limbs; a certain crown 
ratio must remain. The guidelines are not set in stone. 
 The setback is 7.5 metres, but the DPA is still 15 m. When you do a DP application, 
you need a surveyor and probably a coastal engineer, depending on the work. It 
costs a significant amount of money. 
 Thanks for changing back to 7.5 in the Land Use Bylaw. Why did you not also change 
the DP-3 back to 7.5? You’ve given us one change, but left it open for change in the 
future potentially. 
o The OCP could also be changed sometime in the future. DPAs and setbacks 
serve different purposes. A Development Permit Area is different than a 
building setback. They are two different functions. They can be the same 
number but they do not have to be, because they are different tools. 
 When you fill out the forms for a DPA, who does it get referred to? First Nations? 
o The application only comes to Islands Trust, and not referred to First Nations. It 
is an exercise in meeting the guidelines, and is internal. The LTC has to consider 
the application and determine if it meets the guidelines. 
 Is there room, in our applications for variances and land management, for 
community engagement in the decisions, not just the Trust – for Trust approval and 
community approval? 

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o There is an opportunity for neighbours to weigh in. We also have professional 
staff and elected trustees, because that is how the province set up Islands Trust 
as a special purpose government, to preserve and protect something special to 
the Province. 
 The onus would fall on landowners to take the initiative to have that kind of 
feedback in their application. 
o It depends on the application; for a variance, if it applies only to a neighbour, 
the neighbour’s input is encouraged. If the variance applies to the foreshore, 
there are other considerations. With variances, people who support your 
application can influence the outcome. The LTC has discretion on variances, and 
can say yes or no. Permits are different: LTC makes rules for Development 
Permits that are set in advance.  You can get support from neighbours if you 
want, but there is no notification process; it is a checklist. If you meet the 
criteria, you are entitled to the permit. All of these processes are all law in BC 
under the Local Government Act and Community Charter. 
o With Development Permits, if the application goes to the Local Trust Committee 
and they deem some guidelines have not been met, the applicant has to go back 
and work to meet the guidelines, and can come back to the LTC, and the permit 
issued. A Development Variance Permit is discretionary, and the applicant may 
be asked for more information if there are concerns.  
 Concern about the 5 square metre landing and how that affects the stairs from the 
dock to the cabin. Say there’s a 50-foot rise from the gangway to the cabin.  A 5 sq 
m platform is not really practical. You need circulation space on the landing. With 5 
sq m people cannot pass each other. 
o If there is part of a staircase on the landing, that is different than a stand-alone 
platform. May need clarification on the wording. 
 What is the justification for only clearing two trees? They stay healthier if you prune 
them. If we did not prune them, they could blow down because of windstorms. It 
has been ongoing since the ‘40s – the trees are healthy, great root systems, no 
erosion.  
o Goal is to retain trees and to keep them healthy. 
 Our dock was built many years ago, and built it to our needs. We share it with six 
families, three houses on two properties. The dock exceeds the limit permitted in 
the draft bylaw. Requested clarification. 
o You can use the dock as is. When it comes time to replace it, you would meet 
whatever the bylaw is required at that time. If something does not work for 
your property and situation, you can apply for a Development Variance Permit. 
Ultimately shared docks are encouraged. Again, the numbers are not written in 
stone. 
 Have noticed the length of our docks is limiting boaters who come into our bay from 
coming in too close. Wouldn’t it be great for our docks to be out further? Most 
docks just go beyond low tide mark. Eelgrass is underneath most docks where they 
are close to the shore.  
 Where did the number of 35 sq m for docks come from? I think there should be 
room for adjustment depending on where the property is and the waters you are 
facing year around. Smaller floats are not safe in rougher waters, and not 
appropriate. 

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o Comes from other Trust Areas; examples are Salt Spring, Galiano and others. 
Also in recommendations for the BC Stewardship centre Green Shores program. 
It is a number that is commonly used. 
 What is climate change? What is sea level rise? When is the actual study of 
topographic mapping being done? When is the erosion of our land going to get 
evaluated? Grew up in West Beach; have watched this bank fall apart. It is all 
eroded. I think some people are saying: in the means of safety, a 5 sq m landing 
does not help anybody in certain situations.  A 35 sq m south facing dock: we get 
higher than 110 km winds; you do not want to put a 35-foot boat in that situation. I 
do not see the full circle of these issues that are coming up. 
o This is what Community Information Meetings are about, to hear about those 
impacts in specific situations.  
 These variance permits, whether it relates to staircases, docks, setbacks. Is actual 
science in land use taken into account in terms of what are we are using it for? Who 
is paying for all for this? Where is all of this coming from? Will the actual situation 
per property be taken into account in variances? 
o Every time we get a variance application we take into account the unique 
circumstances in that case. 
 Looks like sometimes you take direction from the Province, sometimes trustees 
from other areas. There seems to be conflicting stories, but little scientific back up. 
When it comes to making a decision, take into consideration how often this island is 
used; not so many people are living there on a full-time basis. If there is someone 
who does something that is not acceptable, then deal with that property owner; do 
not penalize all of us. It is unacceptable to put us through all this unnecessary stress. 
Who will compensate me if you ended up with that 15-metre setback? Use energy 
and resources to prevent other stuff. 
 Is elevation considered in the setbacks? 
o No. Setback is measured horizontally. Building inspectors will be looking at 
elevation. 
 Why not consider elevation? 
o A rock bluff is more protected from sea level rise, but also there are sensitive 
ecosystems in those areas. There is fine thin soil that cannot re-establish. It is 
not just about soft shoreline, but thinking about other things like sensitive 
ecosystems. Re. staircase and platforms: aim to reduce impact on sensitive 
shorelines. 
o Islands Trust has a difficult position; Islands Trust is land use planning, but has a 
mandate to preserve and protect these islands. It was determined in the ‘70s 
that these islands are special. We have to balance that at all times: honouring 
historical communities, but we are also there to preserve the ecology. That 
setback is where the most delicate parts of the islands are, and forage fish. The 
bylaws are for those who do not care about stewarding. Unless there is a bylaw, 
Islands Trust cannot do anything. 
 What can we do to support you in this process and in your role? As we sit here it 
feels like us against them, but I know that you heard us because you changed the 
setback. How do we get to that point faster as a community? 
o We are still a local government, and operate at our own pace. Do not know how 
to do it quickly except communicate.  

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 Get in touch with a Trustee and talk about how it might be done more 
quickly.  
 If you have good ideas, get in touch with Trustee Rogers.  
 Go to the website for information: islandstrust.bc.ca/island-
planning/gambier/projects.  
 Send in feedback to: northinfo@islandstrust.bc.ca.  
 Contact Trustees to be on their email lists. 
 What is the difference between Flood Construction Level and DPA? Have they 
measured what FCL on Keats Island would be? 
o DPA is tool that the Local Government Act designates to local governments to 
establish a DPA. Flood Construction Level has to do with a building permit, is 
typically 1.5 or 1.8 m; it is a measurement. Keats bylaw does not speak to FCL.  
 For legal non-conforming, in the event that structures are below 7.5 m: to prove we 
have a legal non-conforming structure now, the onus is on the owners to have 
evidence or letters from neighbours in place to prove that these were there? 
o Yes those are just examples of ways to prove they were there before the bylaw. 
Those typically only arise if there is a complaint or an application. 
 At Eastbourne: on every title there is a covenant and building scheme on almost 
everyone’s title; to build anything they had to get approval from Eastbourne Estates. 
When Islands Trust came in, Eastbourne Estates was no longer around since they 
had sold all 220 lots and disbanded. 
Chair Fast thanked everyone for coming and sharing ideas, views, and questions so the Local 
Trust Committee can work through the process to make better regulations.  
Next Local Trust Committee meeting is scheduled for this venue on November 18. 
3. ADJOURNMENT 
By general consent the meeting was adjourned at 8:30 pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
_________________________ 
Diane Corbett, Recorder