Gambier Island Local Trust Committee community information meeting, October 14, 2021

[0:00:00] Trustee Fast (probable): Thanks everybody for your patience. We're adapting to the COVID regulations by holding this public meeting on Zoom and live streaming it, as well as having an in-person meeting.

[0:00:15] Trustee Fast (probable): So we don't have any members of the public presently and members of the public can't participate, cannot participate as through the Zoom meetings.

[0:00:27] Trustee Fast (probable): That's only for staff, and we're experimenting here, so please hang in with us while we figure out how to run the technology as well as run the meeting.

[0:00:37] Trustee Fast (probable): So I'm going to call the meeting to order, and good day, everybody.

[0:00:43] Trustee Fast (probable): Thanks for joining us for this hybrid meeting of the Yambir Island Local Trust Committee.

[0:00:48] Trustee Fast (probable): Oh, good.

[0:00:49] Trustee Fast (probable): We've got a member of the public.

[0:00:50] Trustee Fast (probable): Come and join us, please.

[0:00:52] Trustee Fast (probable): Here we go.

[0:00:54] Trustee Fast (probable): I'm going to begin the meeting by acknowledging the mission to gather here in locations across the city of the city because some of the staff that will be part of the meeting are in other parts of the Finance Trust area and D.C.

[0:01:06] Trustee Fast (probable): And here we are in the territory of the Squamish, the Tsleil-Waututh, and the Musqueam people.

[0:01:15] Trustee Fast (probable): And I'm Sue Ellen Fast, elected on Bowen Island, and I'm the chair of the Gambier Island Local Trust Committee.

[0:01:21] Trustee Fast (probable): and with me today are Gambier Island Boat Trustee's Kaylee Stamford from Gambier

[0:01:26] Trustee Fast (probable): and Dan Rogers from Keats Island and together we make up the Gambier Island Boat Trust Committee

[0:01:32] Trustee Fast (probable): and we're running a little bit late so I'm going to zip through this so this meeting is also being

[0:01:37] Trustee Fast (probable): conducted electronically and is being recorded everybody should know and as long as that's still

[0:01:44] Trustee Fast (probable): recording yeah and so people are watching on the live stream so those who can't attend today in

[0:01:50] Trustee Fast (probable): person the stream will going to be recorded it'll be on the islands trust website in the next few

[0:01:55] Trustee Fast (probable): days when we get

[0:01:56] Trustee Fast (probable): to the town hall portion of the meeting um this is when you get a chance to speak

[0:02:01] Trustee Fast (probable): as a member of public and you can raise your in-person hand as opposed to the digital one

[0:02:05] Trustee Fast (probable): for a change you can do this by clicking never mind you don't need that if you've joined using

[0:02:11] Trustee Fast (probable): the watch live link um then uh you won't be able to raise your hand obviously because it's just

[0:02:20] Trustee Fast (probable): watching and however you can still come here in person we're in North Vancouver

[0:02:26] Trustee Fast (probable): at the John Braithwaite Community Center on 2nd 1st Avenue down near Lonsdale

[0:02:32] Trustee Fast (probable): Key okay so we appreciate everybody's understanding and assistance in this

[0:02:37] Trustee Fast (probable): hybrid electronic meeting situation for the first time and so technical

[0:02:43] Trustee Fast (probable): challenges may come up that's why we're running a little late we've got staff

[0:02:46] Trustee Fast (probable): members joining us today so to begin with we've got uh diane corbett our minute taker professional

[0:02:52] Trustee Fast (probable): minute taker over there thank you for joining us diane a long time no see we haven't seen diane

[0:02:58] Trustee Fast (probable): since uh like before march 2020 in real life heather towers our regional planning manager

[0:03:05] Trustee Fast (probable): and uh so she and i were on hornby on friday uh jamie is our island planner and she's uh going

[0:03:12] Trustee Fast (probable): to be the um running some of the staff bringing in various staff today because we also will have

[0:03:19] Trustee Fast (probable): planners ian pox um marnie and sonia zupanets joining us and uh this meeting is an official

[0:03:29] Trustee Fast (probable): forum of your local trust committee to make decisions about land use planning

[0:03:33] Trustee Fast (probable): uh manners because we're part of this islands trust the special purpose government local

[0:03:38] Trustee Fast (probable): the government set up by the province of dc back in 1974. uh and i also want to add that this is a

[0:03:44] Trustee Fast (probable): place of employment um so despite the fact that some staff are still working from home and will

[0:03:51] Trustee Fast (probable): join us from home uh everybody needs a like to a safe and respectful workplace and uh let's get

[0:03:59] Trustee Fast (probable): going so i'm going to call the meeting um to order this is the regular meeting of the gambier local

[0:04:07] Trustee Fast (probable): trust committee by the way also have a carbon dioxide monitor so people know

[0:04:18] Trustee Fast (probable): we're in a good place still in the green so now bring up my agenda we're at the

[0:04:31] Trustee Fast (probable): part about approval of the agenda do we have anything we want to switch change

[0:04:35] Trustee Fast (probable): change or add to the agenda?

[0:04:37] Trustee Fast (probable): Trustees, go ahead, Dan.

[0:04:39] Trustee Fast (probable): Rodgers, Trustee Rodgers.

[0:04:40] Trustee Rogers (probable): Yes, Madam Chair.

[0:04:42] Trustee Rogers (probable): I'd like to add two items to the agenda.

[0:04:46] Trustee Rogers (probable): That's acceptable to the Chair and the Trustees.

[0:04:50] Trustee Rogers (probable): First, just under new business,

[0:04:52] Trustee Rogers (probable): I'd like to put 11.8.

[0:04:55] Trustee Rogers (probable): I just wanna have a brief chat

[0:04:56] Trustee Rogers (probable): about the House on Forum next week.

[0:04:58] Trustee Fast (probable): Okay, 11.8, good idea.

[0:05:00] Trustee Fast (probable): yeah and

[0:05:00] Trustee Rogers (probable): i'd like to also add under 9.2 um i guess it's going to be 9.2 i'll leave that to you

[0:05:08] i want to have i have a uh motions three motions related to the uh keats foreshore protection by

[0:05:17] law 154 which is not on our agenda

[0:05:20] Trustee Rogers (probable): today but the subject is the im okay

[0:05:23] Trustee Fast (probable): um so this is uh 9.2

[0:05:28] Trustee Fast (probable): This is Keith's foreshore protection bylaw, and this is the bylaw that we've got the community

[0:05:34] Trustee Fast (probable): information meeting about tonight, and it wasn't on our agenda, so people might not

[0:05:40] Trustee Fast (probable): be expecting to see anything about it here, although they might be coming to speak to

[0:05:43] Trustee Fast (probable): it.

[0:05:44] Trustee Fast (probable): And so we will, as the Keith's trustee, I'm inclined to allow that.

[0:05:55] Trustee Fast (probable): I think it's a funny kind of process thing, but what do you think, trustee?

[0:05:58] Trustee Fast (probable): I am fine.

[0:06:00] Trustee Fast (probable): We're fine with having that on now? Okay. Well then, I think we will add it, 9.2, Keats-Forshaw protection, I'll

[0:06:07] Voice 4: just leave it at

[0:06:08] Trustee Fast (probable): that, and we will, any other changes or additions to the agenda?

[0:06:13] Voice 4: No, not for me.

[0:06:14] Trustee Fast (probable): I'm fine.

[0:06:15] Trustee Fast (probable): Staff, you're okay with that? Got that? Okay. Great. And then we're going to go into, then by consent, we approve the agenda, seeing none.

[0:06:28] Trustee Fast (probable): As amended.

[0:06:29] Trustee Fast (probable): As amended, thank you.

[0:06:32] Trustee Fast (probable): and then 3.1 trustee reports okay can we first yes i did send a report out i think most people

[0:06:41] Trustee Fast (probable): have received it it was in october sent out october 11th to

[0:06:45] Voice 5: again

[0:06:46] Trustee Fast (probable): your islanders

[0:06:48] Trustee Fast (probable): um i did just send copies to jamie and diane so i don't want to spend too much time but uh just

[0:06:56] Trustee Fast (probable): highlight attended a field trip to sandy beach on keats island as the chair of the island's

[0:07:05] Trustee Fast (probable): trust conservancy to see the beginnings of the management plan for sandy beach that was a really

[0:07:12] Trustee Fast (probable): good event um i'm getting lots of questions ongoing questions about the impact of riparian area

[0:07:21] Trustee Fast (probable): um protection bylaws on gambier especially on the west bay road area it's quite confusing

[0:07:32] Trustee Fast (probable): for new residents um the local community continues to have difficulty reaching this

[0:07:39] Trustee Fast (probable): swamish nation marine group regarding maintenance issues for the new brighton dock so we're working

[0:07:45] Trustee Fast (probable): on that and we'll be looking at hopefully later in this agenda briefly

[0:07:52] Trustee Fast (probable): looking at what we can do about better internet and cellular service how we

[0:07:58] Trustee Fast (probable): could advocate for that because it's getting more and more spotty down as

[0:08:05] Trustee Fast (probable): well so if people want to see the full report it should be available on my

[0:08:10] Trustee Fast (probable): language thank you very much and your web page is at the island's trust web page yes so these

[0:08:17] Trustee Fast (probable): islandstrust.bc.ca okay go ahead thanks

[0:08:22] Trustee Rogers (probable): very much and um hello to the folks out there i also attended

[0:08:29] Trustee Rogers (probable): the sandy beach visit by representatives of the conservancy of the sunshine coast conservancy and

[0:08:39] Trustee Rogers (probable): and some of the locals.

[0:08:41] There is quite a bit of interest and excitement

[0:08:46] from particularly from both the Keats Conservation Group

[0:08:51] and from the locals in Keats Landing

[0:08:55] Trustee Rogers (probable): regarding the Sandy Beach Management Plan.

[0:08:57] Trustee Rogers (probable): I'm guessing we'll get a lot of uptake

[0:08:59] Trustee Rogers (probable): for the group that's going to be the consulting group

[0:09:02] Trustee Rogers (probable): for that, both from locals and from,

[0:09:05] Trustee Rogers (probable): when I say locals, Keats Landing

[0:09:07] Trustee Rogers (probable): and also from other people on the island,

[0:09:09] Trustee Rogers (probable): Sandy Beach is very exciting.

[0:09:11] Trustee Rogers (probable): And I'm hoping also to, at some point,

[0:09:14] Trustee Rogers (probable): when there's more in-person meetings going on,

[0:09:18] Trustee Rogers (probable): that we'll be able to invite

[0:09:20] Trustee Rogers (probable): some of the local indigenous leaders,

[0:09:23] Trustee Rogers (probable): and particularly from the Squamish Nation,

[0:09:25] Trustee Rogers (probable): to come and be part of the dedication of Sandy Beach.

[0:09:33] And maybe

[0:09:34] Trustee Rogers (probable): we need to have a conversation about the name

[0:09:37] Trustee Rogers (probable): at some point i look forward to that process and i think everybody i was talking to

[0:09:42] Trustee Rogers (probable): a gentleman from that lives right next to it and he said he's been working on it for 25 years and

[0:09:48] Trustee Rogers (probable): so he i wish i didn't realize so he was very very pleased about this whole process and the

[0:09:54] Trustee Rogers (probable): protection of seven wrong points um just an update for those uh anybody watching from

[0:10:00] Trustee Rogers (probable): uh keats island particularly eastbourne uh we have reorganized the uh the scrd meeting um to come and

[0:10:11] Trustee Rogers (probable): visit west beach and to see the damage that's being done on the foreshore and the park that's

[0:10:16] Trustee Rogers (probable): on west beach it's now scheduled for november 5th uh we ran into a problem we had a date september

[0:10:22] 17th and we got weathered out because the storm away wouldn't come to keep either um and uh or

[0:10:31] said it wouldn't and as

[0:10:33] Trustee Rogers (probable): it did but it wouldn't come so anyway it's now november 5th and that's

[0:10:37] Trustee Rogers (probable): an exciting hopefully they'll get some push on that i want to just say because we haven't met

[0:10:43] Trustee Rogers (probable): since it happened uh we were all very pleased to be part of the biosphere celebration back in

[0:10:48] Trustee Rogers (probable): september uh all three of the trustees here were there as well as the chair of the islands trust

[0:10:54] Trustee Rogers (probable): and it was a wonderful celebration there's all sorts of things evolving in relation to that i

[0:11:00] Trustee Rogers (probable): spoke to the lead on that with simons yesterday and and it's very clear there's lots of planning

[0:11:07] Trustee Rogers (probable): going on for next steps and how they will evolve that i'm sure we'll hear more about it and my last

[0:11:13] Trustee Rogers (probable): thing which is the house now forum witness continuing and that's next friday i put it on

[0:11:18] Trustee Rogers (probable): the agenda i just want to talk about our involvement in the house now forum and make

[0:11:21] Trustee Rogers (probable): sure that's on the record that we have a chance to talk about that uh i'll be going to that um

[0:11:26] Trustee Rogers (probable): next friday as well and then we're happily being hosted by bowen island which would be great i've

[0:11:31] Trustee Rogers (probable): been on bowen since the time i started uh there's much going on at the trusted uh

[0:11:36] Trustee Rogers (probable): at a trust wide level but i think i'll just leave it there for now

[0:11:42] Trustee Fast (probable): thank you and i'm going to be

[0:11:43] Trustee Fast (probable): brief um yes bowen island is looking forward to having the house on forum october 22nd and i think

[0:11:51] Trustee Fast (probable): they're going to be live streaming it or zooming it and everybody's welcome to attend it's a good

[0:11:57] Trustee Fast (probable): way to be able to come usually they have capacity problems but this way everybody can participate

[0:12:02] Trustee Fast (probable): and see what happens when the communities from around how sound get together and talk about the

[0:12:07] Trustee Fast (probable): exciting things to come especially with the biosphere okay um chairs report i'll just be

[0:12:14] Trustee Fast (probable): brief last week i was on uh vancouver island uh for a meeting of the i was just conservancy that

[0:12:20] Trustee Fast (probable): came to these chairs and there's a couple copies of the heron newsletter over there

[0:12:24] Trustee Fast (probable): everybody wants to look at it one of them talks about sandy beach and um i was also um

[0:12:31] Trustee Fast (probable): at the executive committee meeting the next day with trustee rogers and then uh i went up the

[0:12:37] Trustee Fast (probable): island met up with regional planning manager heather cower and we uh went to hornby island

[0:12:42] Trustee Fast (probable): for their local trust committee on friday and we got home that evening on a friday before a long

[0:12:48] Trustee Fast (probable): weekend an amazing feat uh worthy of note so i'll just leave it at that except to say i also am a

[0:12:55] Trustee Fast (probable): bowman island municipal councillor so um uh two nights ago i was in a bowman island council meeting

[0:13:02] Trustee Fast (probable): until 9 30 at night um so i have a couple of those kinds of things uh electoral area director's report

[0:13:12] Trustee Fast (probable): he's not here so we'll leave that till the next time but i will note we've got a

[0:13:17] Trustee Fast (probable): sunshine post regional district um joint meeting i don't think is that on our agenda

[0:13:24] Trustee Fast (probable): maybe maybe one of you would just say a few words about that liaison meeting sure

[0:13:28] Trustee Rogers (probable): so that's um

[0:13:29] Trustee Rogers (probable): scheduled for Monday at 10 a.m. it's electronic the virtual meeting we put

[0:13:35] Trustee Rogers (probable): the agenda is out thank you to all the people because I I was in contact and I

[0:13:41] Trustee Rogers (probable): know trustee Stanford was people from various islands about topics they want

[0:13:47] Trustee Rogers (probable): on it looks like a fairly long agenda to talk about issues headlines by clearly

[0:13:53] Trustee Rogers (probable): by Doc's anniversary response issues and a few other things but that's on we will

[0:13:59] Voice 5: have that

[0:13:59] Trustee Rogers (probable): protocol meeting and hopefully be able to report out about what next steps might be on

[0:14:04] Trustee Rogers (probable): some of the items thank

[0:14:07] Trustee Fast (probable): you and i also wanted to just mention uh i put out a couple of letters and

[0:14:12] Trustee Fast (probable): you'll see them down at 7.2 7.3 which were actually drafted i think by trustee stillford here which is

[0:14:18] Trustee Fast (probable): great okay thank you uh delegations we don't have any today we're into the town hall section of the

[0:14:23] Trustee Fast (probable): meeting so um this is the part where uh you get to share your views so um uh we have a there's some

[0:14:32] Trustee Fast (probable): of these pieces of paper over there if you want to read all about it but basically it's an opportunity

[0:14:36] Trustee Fast (probable): for public comments and uh let us uh public inform trustees about topics relevant to the local trust

[0:14:43] Trustee Fast (probable): area uh 10-minute session so you're the only person here and uh the local trust committee

[0:14:49] Trustee Fast (probable): will make every effort to hear all members of the public but we've got one member of the public here

[0:14:54] Trustee Fast (probable): and uh i would just um like to welcome you and say if you'd like to address the trustees now is

[0:15:00] Trustee Fast (probable): the time please state your name and your island or you're interested

[0:15:03] Voice 9: in scott kennedy i'm from

[0:15:05] Voice 9: the gambier island sea ranch we have an item on the agenda today uh on an ongoing i don't i must

[0:15:13] Voice 9: be at least a 15-year side of trying to just get title for buildings that are already existing

[0:15:20] Voice 9: right i'm hoping that the trustees will see fit to pass the relevant development variance

[0:15:27] Voice 9: issues that we needed to do so that we can then apply for subdivision uh and i think it's really

[0:15:34] Voice 9: important to emphasize we're actually not building anything uh we're we're just trying to take what

[0:15:40] Voice 9: what was a rather uncannable situation

[0:15:43] Voice 9: with two houses for a lot of problems

[0:15:45] Voice 9: with secondary dwellings and just try to clean it up.

[0:15:49] Voice 9: And it's been a long process

[0:15:50] Voice 9: and I'd like to get support for that.

[0:15:53] Voice 9: And then the subdivision.

[0:15:56] Voice 9: I did note that there is the Squamish First Nation

[0:16:00] Voice 9: has now asked for an archeological study.

[0:16:04] Voice 9: I have no idea what's involved in that

[0:16:06] Voice 9: at this point in time because it's rather new to us.

[0:16:10] Voice 9: um and again i'd like to emphasize i know it's not the trustees work here that you're not the

[0:16:17] Voice 9: authority on this and and we're in a very very sensitive time for first nations but we really

[0:16:25] Voice 9: aren't doing anything and so i'm kind of hoping that there might be a possibility of having

[0:16:30] Voice 9: another step in this very very long saga given that we're not building anything and the few

[0:16:36] Voice 9: building sites that are left very

[0:16:38] Voice 5: unlikely

[0:16:40] Voice 9: to be an issue so that's what i wanted to say today so

[0:16:45] Voice 9: thank you very much for the opportunity thank

[0:16:48] Trustee Fast (probable): you very much and certainly stanford scott you were

[0:16:53] Trustee Fast (probable): one of the first people i met in one of my first meetings with the islands trust as a minute taker

[0:16:59] Trustee Fast (probable): so i know it was going on for a long time before that too so the sea ranch saga is almost as long

[0:17:09] Trustee Rogers (probable): They've

[0:17:09] Trustee Fast (probable): got a long way to

[0:17:10] Trustee Rogers (probable): go to catch up to local 696, which was 47 years in the making.

[0:17:16] Trustee Fast (probable): But don't worry.

[0:17:18] Voice 10: We're quite

[0:17:19] Trustee Rogers (probable): conscious of yours as well.

[0:17:20] Voice 10: And we did wrap that one up.

[0:17:22] Trustee Rogers (probable): Well, we've done our job.

[0:17:27] Voice 9: It's application one month to defer the documents or three months for the municipality.

[0:17:33] Voice 9: Four months.

[0:17:36] Trustee Fast (probable): you shouldn't see the city of vancouver

[0:17:39] Trustee Fast (probable): you

[0:17:39] Voice 9: know

[0:17:42] Trustee Fast (probable): all about it okay thanks so much um anybody else got anything you want to say no

[0:17:49] Trustee Fast (probable): okay then thank you very much that concludes the town hall and we're going to go on to the

[0:17:53] Trustee Fast (probable): minutes we've got minutes from july 22nd that we need to um approve if there are no changes so

[0:18:02] Trustee Fast (probable): what do you think go ahead trustee stanford so the top of page 13 i just want to add a piece

[0:18:10] for clarification um it's about the water quality um

[0:18:16] Trustee Fast (probable): i just want to add in the last sentence

[0:18:25] Trustee Fast (probable): e coli testing which rendered a very high count and then the added words and vancouver coastal

[0:18:32] Trustee Fast (probable): health did follow up with a second test that some accounts returned to normal or

[0:18:46] Trustee Fast (probable): something thank you very much okay any other changes or no other changes for me

[0:18:54] Trustee Fast (probable): okay I

[0:18:55] Trustee Rogers (probable): don't have a change I just want to have a comment I just want to say I

[0:18:58] Trustee Rogers (probable): want I really appreciated the detail and accurate note-taking what was it

[0:19:03] Trustee Rogers (probable): difficult and long meeting i found it very helpful to go back and

[0:19:07] Trustee Rogers (probable): read a number of comments that have been said that i had

[0:19:11] Trustee Rogers (probable): one or other with it said so thank you very much for the i thought the minutes

[0:19:16] Trustee Rogers (probable): were very helpful thanks a lot i

[0:19:19] Trustee Fast (probable): think it helps when we're

[0:19:20] Trustee Fast (probable): in a different medium uh in zoom because you can't remember

[0:19:24] Trustee Fast (probable): you're not in the room you don't have memories form the same way

[0:19:27] Trustee Fast (probable): i find anyway thank you okay uh then uh by consent can we assume that i'll

[0:19:32] Trustee Rogers (probable): adopted yeah it

[0:19:33] Trustee Rogers (probable): would be helpful for you chair if i move i'll just move around so you don't

[0:19:37] Trustee Rogers (probable): have to keep looking around move to here that'd

[0:19:43] Trustee Fast (probable): be great thank you

[0:19:44] Trustee Rogers (probable): i just realized

[0:19:44] Trustee Rogers (probable): it makes no difference with only one person yeah am i still showing up on camera no just your hand

[0:19:54] Trustee Fast (probable): so why don't you uh um is that okay with you scott okay thank you okay

[0:20:03] Trustee Fast (probable): we're just shifting things

[0:20:05] Trustee Fast (probable): around here please stand by while we figure out the best way to make a hybrid meeting work okay

[0:20:12] Voice 10: thank you

[0:20:14] Trustee Fast (probable): i'm going to go on then to those are adopted as amended by consent uh and as amended

[0:20:22] Trustee Fast (probable): and then um resolutions without meeting dated october 7th we're on page 15 of the agenda i

[0:20:29] Trustee Fast (probable): can't remember what this was i don't i don't get it

[0:20:31] Trustee Rogers (probable): it's the one that removed uh the meeting of

[0:20:34] Trustee Rogers (probable): to september 30th over the 14th

[0:20:36] Voice 10: yep but

[0:20:37] Trustee Rogers (probable): did we my only question is did we not pass another rwm

[0:20:40] Trustee Rogers (probable): to move the one from the fourth to the 18th oh we have not

[0:20:46] Trustee Fast (probable): i think that's on our agenda yeah

[0:20:48] Trustee Rogers (probable): okay thank you

[0:20:49] Trustee Fast (probable): yeah it's on the last page there 15-1 or something 15-2 okay um thank you then

[0:21:00] Trustee Fast (probable): so we'll just receive that 6.3 advisory planning commission meetings there weren't any follow-up

[0:21:06] Trustee Fast (probable): action list questions for the platter 16 page 16 to 20. um anybody got questions for the planners

[0:21:19] Trustee Fast (probable): let's see i think i marked something but i don't think it's huge okay then we'll move ahead 7.2

[0:21:27] Trustee Fast (probable): letter dated october 6th this is the one to make a rehearsal describe an eagle by testing and how

[0:21:34] Trustee Fast (probable): we would like them to test regularly and uh thank you very much for drafting that trustee stanford

[0:21:43] Trustee Fast (probable): so that went out and same with the second one there is just for information really it's the

[0:21:47] Trustee Fast (probable): letter that we discussed at the last meeting and trustee stanford drafted it and it's gone out so

[0:21:52] Trustee Fast (probable): it's there for information support for the renaming of the outfit they got on to number eight we're

[0:22:00] Trustee Fast (probable): into applications and referrals and look at that c-ranch are the first couple so i'm sure you sat

[0:22:07] Trustee Fast (probable): through lots of these meetings uh as a yeah you know we're on page 23 and uh i think we've got

[0:22:15] Trustee Fast (probable): Sonia zooming in. Hello Sonia. Good afternoon, local trust committee. Oh, that's great. Good.

[0:22:22] Trustee Fast (probable): It's working. It's the first time I've heard sound coming from the new Meetup camera, so this is

[0:22:26] Trustee Fast (probable): terrific. If people can't hear, I can try to fiddle with volume settings, but we'll just get started.

[0:22:35] Trustee Fast (probable): Actually, what I will do, I'm just going to get the remote. Just

[0:22:52] Trustee Rogers (probable): as a, before we start, just as a

[0:22:55] Trustee Rogers (probable): a technical thing mark know this it would be helpful for trustees if we could watch the

[0:23:03] Trustee Rogers (probable): planner presented well sincere but the the broadcast is delayed by about a minute

[0:23:10] Trustee Rogers (probable): so i can't watch the live broadcast otherwise i'm a minute behind and uh so anyway what

[0:23:18] Trustee Fast (probable): we'd like to

[0:23:19] Trustee Fast (probable): do um in future meetings just since we're on the technology here for a moment is uh in future

[0:23:24] Trustee Fast (probable): meetings we'll try and plug the projector directly into this meeting

[0:23:31] Trustee Fast (probable): unit and project it so at least we could go walk around or be able to see it by

[0:23:38] Trustee Fast (probable): turning your hands

[0:23:39] Trustee Rogers (probable): right because see I see your staff report but I know when I

[0:23:42] Trustee Rogers (probable): hear her talk about it she'll be about a minute behind where and so what I'm

[0:23:47] Trustee Rogers (probable): hearing her so that's that's that time lag is odd that's all so

[0:23:51] Trustee Fast (probable): I'm sure it

[0:23:52] Trustee Rogers (probable): doesn't hurt for people watching my broadcast because they don't know but it

[0:23:55] Trustee Rogers (probable): doesn't work for us that's all so

[0:23:56] Trustee Fast (probable): you're watching on the live stream i

[0:23:58] Trustee Rogers (probable): just yeah okay

[0:23:59] Trustee Fast (probable): um this is

[0:24:01] Trustee Fast (probable): something that i asked mark about just technologically talking and he said if

[0:24:05] Trustee Fast (probable): you've got the bandwidth maybe okay but otherwise you're uh sharing the bandwidth with the whole

[0:24:11] Trustee Fast (probable): setup however for today um we're all here yeah

[0:24:15] Trustee Rogers (probable): so it's fine it's just it's just information it's not

[0:24:18] Trustee Rogers (probable): all the complaints okay

[0:24:20] Trustee Fast (probable): all right uh then i would like to uh i've got my remote now so i can adjust

[0:24:27] Trustee Fast (probable): the volume if needed and uh i would like you to invite planners sonja zupanets to please go ahead

[0:24:34] Planner Zupanec: great so i just want to make sure my audio is audible to everybody

[0:24:39] Planner Zupanec: that better yeah

[0:24:40] Trustee Fast (probable): everybody's nodding please go ahead that's great

[0:24:44] Trustee Fast (probable): remote i

[0:24:46] Planner Zupanec: can turn you up

[0:24:46] Planner Zupanec: Okay, turn me up. So this application is one of two that you'll be looking at today. This is for

[0:24:57] Planner Zupanec: the development permit application for DP Area 3 on Gambier, the riparian areas development permit

[0:25:04] Planner Zupanec: for the Sea Ranch property on Gambier Island. This is a parcel that I've been involved with

[0:25:11] Planner Zupanec: for 13 years as well in terms of different types of applications so i'm happy to see this moving

[0:25:18] Planner Zupanec: forward for consideration to bring some closure to the request as part of a larger subdivision

[0:25:26] Planner Zupanec: application so we're looking at this piece first so lot 20 strata lot 20 is the subject property

[0:25:33] Planner Zupanec: for this particular development permit area the proposed development complies

[0:25:41] Planner Zupanec: with your guidelines and the Gambier Island land use bylaw and the riparian

[0:25:47] Planner Zupanec: area protection report assessment report identifies a 10 meter spia for the

[0:25:53] Planner Zupanec: unnamed Creek for the subject

[0:25:56] Voice 10: property can

[0:25:57] Planner Zupanec: you define spia

[0:25:58] Trustee Fast (probable): the stream side

[0:26:00] Planner Zupanec: protection and enhancement area thank you

[0:26:02] Planner Zupanec: yep so that's all included um and there are no

[0:26:09] Planner Zupanec: proposed development activities taking place within this 10 meter spia however in the future

[0:26:17] Planner Zupanec: if there were to be any changes they would require a subsequent development permit area

[0:26:23] Planner Zupanec: a subdivision application does trigger the need for a development permit to ensure that the

[0:26:29] Planner Zupanec: the proposed subdivision complies with the guidelines.

[0:26:33] Planner Zupanec: In this case, it does.

[0:26:35] Planner Zupanec: So staff are recommending approval

[0:26:37] Planner Zupanec: of the development permit as presented.

[0:26:39] Planner Zupanec: In attachment number three,

[0:26:41] Planner Zupanec: you have a comprehensive staff report

[0:26:43] Planner Zupanec: and attachments to hopefully address any questions

[0:26:48] Planner Zupanec: that you have about the site specific situation

[0:26:52] Planner Zupanec: on strata lot 20, but I'm happy to answer any questions

[0:26:55] Planner Zupanec: or pull up any specific maps that you may require

[0:26:59] Planner Zupanec: and your deliberations this afternoon.

[0:27:02] Trustee Fast (probable): Okay, thank you very much, Sonya.

[0:27:04] Trustee Fast (probable): Anybody got, trustees, do you have questions for the planner?

[0:27:06] Trustee Fast (probable): I'm just making sure, because I have questions,

[0:27:09] Trustee Fast (probable): but it might be on the next one, so I'm just looking.

[0:27:12] Voice 4: Okay.

[0:27:16] Trustee Fast (probable): So there is a highlighted area that I'm just to look at here.

[0:27:21] Trustee Fast (probable): I just don't understand what this means.

[0:27:23] Trustee Fast (probable): It was in the QEP report on page 46

[0:27:27] Trustee Fast (probable): from Cascade Environmental Resources.

[0:27:29] Trustee Fast (probable): it states through the third paragraph down the subject property is an existing neighborhood

[0:27:37] Trustee Fast (probable): adjacent to a permanent non-fish bearing stream and therefore the sphere for the subject property

[0:27:42] for natural streams is calculated as the greater the kelp that

[0:27:46] Trustee Fast (probable): calculated by the rar detailed

[0:27:49] Trustee Fast (probable): assessment method or a 10 meter buffer i i know it's not your report sonia i'm just wondering

[0:27:57] Trustee Fast (probable): I did not understand that did you hear that Sonia yes

[0:28:04] Planner Zupanec: sorry which page of the report are you

[0:28:08] Planner Zupanec: referring to I'll take a quick look I'm not sure I'll be able to answer your question either but

[0:28:11] Planner Zupanec: I'm happy to review it again I

[0:28:13] Trustee Fast (probable): mean I don't think it's it's terribly like critical to this but it's

[0:28:19] Trustee Fast (probable): on page 46 and it's the agenda of the agenda it's the QEP report and it's just a paragraph I just

[0:28:26] Trustee Fast (probable): don't know what they're trying to say it's right about uh second it's the third paragraph down

[0:28:32] Trustee Fast (probable): on page 46 okay

[0:28:51] Planner Zupanec: well in this case the spia is a 10 meter buffer so i think this is the background

[0:28:56] Planner Zupanec: information to identify that there's there's there's two ways to do it it's either the 10

[0:29:02] Planner Zupanec: meter buffer or um something larger that would be calculated through the detailed assessment

[0:29:07] Planner Zupanec: in this case they've determined later on in the report that it's the 10 meter buffer that applies

[0:29:13] Planner Zupanec: flies in this case and not the raw detail okay

[0:29:16] Trustee Rogers (probable): and if i might my reading of that is the raw

[0:29:20] Trustee Rogers (probable): detail assessment given that they had found it was a non-fish parent stream might have been smaller

[0:29:25] Trustee Rogers (probable): would have led them to a smaller inclusion so that the 10 meter was the larger that's what i

[0:29:31] Trustee Rogers (probable): understood it to say anyway when i read that i could be wrong does

[0:29:35] Trustee Fast (probable): that make sense sonia yeah

[0:29:36] Trustee Fast (probable): yeah yeah okay okay well it doesn't have an impact on the overall question so thanks very much okay

[0:29:44] Trustee Fast (probable): no i think i've got this the second one i've got i answered it okay thank you trustee rogers do

[0:29:53] Trustee Fast (probable): you have anything i haven't done

[0:29:54] Trustee Fast (probable): no questions for the planner okay then um i would entertain a motion

[0:30:00] Trustee Fast (probable): and what's where's the i've

[0:30:01] Trustee Rogers (probable): got in front of me it's that the gambier island i moved that the

[0:30:05] Trustee Rogers (probable): gambier island local trust committee approved issuance of gmdp 2021.1 sierra straddle lock 20.

[0:30:13] Trustee Fast (probable): good senator thank you that's kate louise stanford page 23 and uh any more uh discussion

[0:30:21] Trustee Rogers (probable): uh no no thank you i i understood the report and i understand the recommendation as it fits into our

[0:30:28] Trustee Rogers (probable): our our rar bylaw okay

[0:30:30] Trustee Fast (probable): and uh page 23. okay uh no more discussion hearing no more discussion

[0:30:38] Trustee Fast (probable): then i'm going to call the question all those in favor one two three hands went up that passes

[0:30:44] Trustee Fast (probable): unanimously thank you very much thanks sonia and can you go on then with 8.2 over to you

[0:30:49] Trustee Fast (probable): Karen Hollweg, Great sure can Thank you.

[0:30:52] Trustee Fast (probable): Karen Hollweg, oops or 52 okay.

[0:30:57] Trustee Fast (probable): Karen

[0:30:58] Planner Zupanec: Hollweg, So subsequent to the development permit application as part of the larger subdivision application.

[0:31:03] Planner Zupanec: application. We have concurrent need to address eight development variance permits in order

[0:31:11] Planner Zupanec: for the subdivision to be supported by the Gambier Island land use by-law. So this number

[0:31:19] Planner Zupanec: has been dramatically reduced by the applicant from their original subdivision layout. There

[0:31:24] Planner Zupanec: have been numerous revisions to the layout in order to reduce the number of requested

[0:31:28] Planner Zupanec: and variances these are all for new internal lot lines or new front lot lines so we're we're

[0:31:38] Planner Zupanec: out for to divide the strata lots into halves and there's a detailed assessment of those

[0:31:46] Planner Zupanec: requested variances for each of the lots we've got draft permits for each of these strata lots

[0:31:51] Planner Zupanec: included with the mapping to show those specific variances that could not be adjusted so they've

[0:31:59] Planner Zupanec: moved lot lines in some cases as much as possible but where that was not feasible

[0:32:05] Planner Zupanec: we proceeded with this package of variance requests all requested variances

[0:32:13] Planner Zupanec: have no adjacent neighboring property impacts as you know this is a rural remote strata subdivision

[0:32:23] Planner Zupanec: uh the first nations comments that we've received as you heard in your town hall were specific to

[0:32:31] Planner Zupanec: the subdivision application not necessarily related to the variance uh requests before you

[0:32:38] Planner Zupanec: today so staff has endeavored to include those comments to the provincial approving officer as

[0:32:44] Planner Zupanec: as part of the referral response

[0:32:48] Planner Zupanec: based on your decisions today.

[0:32:52] Planner Zupanec: So they don't necessarily have a bearing

[0:32:55] Planner Zupanec: on the variance request,

[0:32:56] Planner Zupanec: but more so just information requesting

[0:32:59] Planner Zupanec: that the approving officer consider

[0:33:01] Planner Zupanec: an archeological impact assessment

[0:33:04] Planner Zupanec: as a condition of final subdivision

[0:33:07] Planner Zupanec: to inform the subdivision layout

[0:33:11] Planner Zupanec: out in its current state status as well as any future proposed development to be informed by

[0:33:19] Planner Zupanec: that assessment so there is comprehensive staff report for you to review if there's any questions

[0:33:26] Planner Zupanec: about any of the individual strata lots i can go through those with you but saving time i think

[0:33:32] Planner Zupanec: it's safe to say i'm here to answer any questions that you have about this package of variances

[0:33:37] Planner Zupanec: please thank

[0:33:39] Trustee Fast (probable): you very much um sonia and i'm going to ask the trustees to collect up their questions

[0:33:45] Trustee Fast (probable): just while i quickly say there's two people in the waiting room do you let them in or do i recommend

[0:33:51] Trustee Fast (probable): there's a message from staff okay i

[0:33:54] Voice 11: don't have that control

[0:33:56] Trustee Fast (probable): okay one second while i uh

[0:34:00] Trustee Fast (probable): uh if you've got questions for me please go ahead go ahead and trustee stanford um it

[0:34:06] Trustee Fast (probable): it's sort of a question more of a comment that when we're looking at this seeing how the all

[0:34:13] Trustee Fast (probable): the 33 lots are subdivided did did they have to be subdivided was that part of the the deal that

[0:34:20] Trustee Fast (probable): all 33 had to be um divided in half nobody could just take one lot for themselves as one

[0:34:32] Trustee Fast (probable): Scott's nodding his head so this is a question for the it's for the planner but Scott's nodding his head so it's just interesting that everyone is it's all being divided I wondered if it was condition of subdivision so I'll get Scott to answer that if that's okay Sonia there

[0:34:51] Voice 9: are there are a couple of owners who elected not to subdivide the legal advice we got under the strata act

[0:35:00] Voice 9: was it was easier to subdivide individual strata lots than it was to try to otherwise we'd collapse

[0:35:07] Voice 9: the strata and create a new strata and so the owners opted out or didn't cooperate okay because

[0:35:15] Trustee Fast (probable): i remember you had to get a hundred percent agreement on that okay and then the second

[0:35:20] Trustee Fast (probable): question um was more about the the fact these lot lines and that the structures are already in place

[0:35:29] Trustee Fast (probable): and again re-emphasizing that there is a new

[0:35:33] Voice 10: activity

[0:35:34] Trustee Fast (probable): that would uh impact potential

[0:35:37] Trustee Fast (probable): archaeological sites but that we were looking at in place um structures for the archaeological

[0:35:45] Trustee Fast (probable): report so um i just wanted to confirm that no extra disturbance was contemplated for

[0:35:53] Trustee Fast (probable): this this activity and i think i think we're i think i've had my question answered thank you

[0:36:01] Trustee Fast (probable): okay thank you any questions

[0:36:03] Trustee Rogers (probable): i have one question there may be one that comes out with it as well

[0:36:07] Trustee Rogers (probable): is

[0:36:08] Trustee Fast (probable): this a question for the planner uh

[0:36:09] Trustee Rogers (probable): maybe maybe end up being for the applicant but i'll ask the

[0:36:13] Trustee Rogers (probable): planner first um so there was one variance that wasn't like the other and that's 13. um and i

[0:36:24] Trustee Rogers (probable): my question originally was going to be the setback is the amendment that said back to the front

[0:36:29] Trustee Rogers (probable): and I just want to make sure that that's the front of the point you refer to the front that's

[0:36:34] Trustee Rogers (probable): the road side of that is that correct yeah

[0:36:38] Planner Zupanec: that's correct that's the only anomaly in the list all

[0:36:41] Planner Zupanec: the others are interior and but they are proposing a new front lot line in that case and the existing

[0:36:47] Planner Zupanec: lighting of that dwelling can't so I

[0:36:50] Trustee Rogers (probable): just wanted to be sure it wasn't an amendment to the setback

[0:36:53] Trustee Rogers (probable): from the bottom down by the ocean and my

[0:36:57] Planner Zupanec: understanding was

[0:36:58] Trustee Rogers (probable): the front always means the

[0:36:59] Trustee Rogers (probable): road area so my other question though arose out of that is because when i went to look at the uh

[0:37:05] Trustee Rogers (probable): the actual um uh the the attached uh uh schedule to the to the thing a lot of 13. it it it was a

[0:37:18] Trustee Rogers (probable): little confusing because it actually looks like the house is outside of 13b and into what's called

[0:37:23] Trustee Rogers (probable): lcp 13 which i presume means some sort of common property or something like that but i don't know

[0:37:30] Trustee Rogers (probable): what it means and if it's on page um 69 and all the other and also 13a comes outside it too

[0:37:40] Trustee Rogers (probable): uh all the others seem to be well within their their sort of straddle lines but that one seems

[0:37:46] Trustee Rogers (probable): to be a bit of anomaly and i just wondered if i missed reading the the schematic or the survey

[0:37:52] Trustee Rogers (probable): document can

[0:37:54] Trustee Fast (probable): you comment on that flat or zippity or jamie um jamie

[0:38:02] Voice 11: can they've redrawn the line

[0:38:04] Voice 11: so that that middle line that's coming to the house wouldn't do that anymore i'm sorry

[0:38:09] Voice 5: so if

[0:38:11] Voice 11: you look at the dotted line above where the house is that's where the new lot line will be

[0:38:16] Voice 11: the red

[0:38:17] Trustee Rogers (probable): dot the wind oh so the red dot so all of that will be within 13b yeah

[0:38:22] Voice 4: i see

[0:38:24] Trustee Rogers (probable): see okay okay okay so they originally went right through the house but now it's the house etc i

[0:38:33] Trustee Rogers (probable): mean frankly if all the neighbors are okay with all these setbacks and variances then that's fine

[0:38:37] Trustee Rogers (probable): thank you

[0:38:47] Trustee Fast (probable): that's

[0:38:53] Trustee Rogers (probable): my only question all the other ones i understood

[0:38:55] Trustee Rogers (probable): to it it seemed relatively straightforward okay

[0:38:58] Trustee Fast (probable): well that being the case then unless there's more

[0:39:00] Trustee Fast (probable): questions i'd like to entertain a motion for all of those motions and i think oops i just lost my

[0:39:07] Trustee Fast (probable): page three can

[0:39:08] Trustee Rogers (probable): i just suggest we move recommendations one through eight top of the staff report yeah 52

[0:39:15] Trustee Rogers (probable): on page 52 yeah

[0:39:16] Trustee Fast (probable): if that's uh gonna be all right yes i'm seeing staff nodding i just don't want

[0:39:22] Trustee Fast (probable): to do anything that could cause any trouble later and uh so are you making that one trustee rogers

[0:39:27] Trustee Fast (probable): go ahead um i moved the gambier island local trust committee move recommendation one through eight

[0:39:38] Trustee Fast (probable): on the staff report dated october 14th 2021 regarding gm dvp 2020.3 sea wrench

[0:39:51] Trustee Rogers (probable): Okay, I'm seeing nodding.

[0:39:53] Trustee Rogers (probable): Do you want me to do that?

[0:39:54] Trustee Rogers (probable): Well, there's all of them there.

[0:39:56] Trustee Rogers (probable): Can

[0:39:57] Trustee Fast (probable): you read out Strata Lots 369, et cetera?

[0:40:00] Trustee Fast (probable): The location is Strata Lots 369, 10, 11, 12, 13, 24, Block 1, District Lots 1258, 1653,

[0:40:11] Trustee Fast (probable): and 3201, Boot 1, New Westminster District, Strata Plan 793.

[0:40:17] Trustee Fast (probable): Thank you.

[0:40:18] Trustee Fast (probable): Do I have a seconder?

[0:40:19] Trustee Fast (probable): Thank you.

[0:40:20] Trustee Fast (probable): so that's eight motions moved and seconded and uh any more discussion okay then i'll call the

[0:40:27] Trustee Fast (probable): question all those in favor one two three hands go up that motion passes uh those motions those

[0:40:34] Trustee Fast (probable): eight motions pass unanimously uh thank you very much we're on to the next step

[0:40:39] Trustee Fast (probable): thank

[0:40:40] Trustee Rogers (probable): you i've only been a trustee for seven years and knowing this was out there so i'm a

[0:40:45] Trustee Rogers (probable): new relative thank you take

[0:40:48] Trustee Rogers (probable): care thank you okay

[0:40:49] Trustee Fast (probable): the uh lone member of the public has left the

[0:40:55] Trustee Fast (probable): room but we don't know how many uh are with us on uh live streams and uh we've got more

[0:41:01] Trustee Fast (probable): on our agenda so let's continue 8.3 begins on page 78 and uh this is um jamie bender

[0:41:09] Trustee Fast (probable): can you present this one this is the hson dulcie road gambier staff report can i yeah jump in i

[0:41:18] Trustee Fast (probable): just would like um the local trust committee to know that i am the next door neighbor to this

[0:41:24] Trustee Fast (probable): um application location um and i've spoken to staff and because it's a dpa rather than a

[0:41:38] Trustee Fast (probable): variance where there's judgment involved I'm hoping the it's okay that I feel

[0:41:45] Trustee Fast (probable): that I can look at this without it fairly objectively so I don't see this

[0:41:51] Trustee Fast (probable): as a

[0:41:51] Voice 5: conflict

[0:41:54] Trustee Fast (probable): I don't have no judiciary interest in this property so it's okay

[0:42:01] Trustee Fast (probable): with the local trust committee I'd like to be able to sit in on this okay okay

[0:42:06] Trustee Fast (probable): that's okay with me and uh i it is a development permit which is different from a development

[0:42:12] Trustee Fast (probable): variance permit and then we trustees don't have any discretion right so it's either meet them or

[0:42:17] Trustee Fast (probable): it doesn't so yeah thank

[0:42:18] Voice 11: you thank you chair so i just have one concern because we're uh five

[0:42:24] Voice 11: minutes to four and the applicant was advised there was a significant number of applications

[0:42:30] Voice 11: beforehand so i wasn't

[0:42:31] Voice 11: anticipating we'd be going through that fast with a dp and those

[0:42:35] Voice 11: collection their dvd

[0:42:36] Trustee Fast (probable): okay so he has advised

[0:42:38] Voice 11: me he will be attending through well we could go

[0:42:41] Trustee Fast (probable): ahead to 8.4 because that

[0:42:42] Voice 11: actually is the applicant here okay yeah that'd be great

[0:42:45] Voice 11: just okay in case he's attending all right thank

[0:42:48] Trustee Fast (probable): you so uh ian if you can hear me up ian's already

[0:42:52] Trustee Fast (probable): on the screen i'm going to go ahead to 8.4 and i see the applicant is with us in zoom

[0:42:58] Trustee Fast (probable): and uh so page 105 is the beginning of um uh in of this section of our agenda

[0:43:09] Trustee Fast (probable): and there we go i think we're ready uh welcome uh ian welcome planner cox and welcome applicant

[0:43:18] Trustee Fast (probable): craig bustle thank

[0:43:21] Voice 2: you chair take

[0:43:23] Trustee Fast (probable): it away um

[0:43:25] Voice 2: my microphone is loud enough yes

[0:43:27] Trustee Fast (probable): all good okay thank

[0:43:29] Voice 2: Thank you.

[0:43:31] Voice 2: So yeah, as you can see, the applicant is with us.

[0:43:34] Voice 2: This application is requesting the relaxation

[0:43:37] Voice 2: of the rear lot line set back in the SR zone

[0:43:41] Voice 2: from 7.5 to zero zero meters

[0:43:45] Voice 2: to accommodate the single family dwelling

[0:43:47] Voice 2: that's proposed there.

[0:43:49] Voice 2: So there is a correction to the staff report.

[0:43:51] Voice 2: The draft resolution there on the first page

[0:43:54] Voice 2: should read GM DVP 2021, not DP.

[0:43:59] Voice 2: Okay, and so as mentioned in the staff report, the application arose from pre-application

[0:44:06] Voice 2: correspondence with the applicant and the designer, the architect Craig Bissell who's

[0:44:11] Voice 2: with us here, and then also through staff review of a building permit from the SCRD,

[0:44:19] Voice 2: from the Sunshine Coast Regional District.

[0:44:21] Voice 2: So it was discovered eventually that the rear lot line setback did in fact apply to the

[0:44:26] Voice 2: crown reserve boundary which is a 20 meter public use area on the foreshore and hence the applicant

[0:44:38] Voice 2: was directed to apply for for this DVP to site the house where it had been designed so staff's

[0:44:44] Voice 2: recommending issuance based on the rationale is provided to you in the staff report at the end

[0:44:50] Voice 2: of that report and again the applicant the applicant is here and staff can answer any

[0:44:56] Voice 2: questions you might have at this time thank

[0:44:59] Trustee Fast (probable): you very much at this point we usually give the

[0:45:07] Trustee Fast (probable): after the staff present the report the applicant can speak for up to five minutes if you'd like

[0:45:11] Trustee Fast (probable): to speak now Craig you can or afterwards or if you just want to answer questions did you want

[0:45:16] Trustee Fast (probable): want to make make a little presentation yeah

[0:45:19] Voice 1: sure thanks for having me um i can make a just a brief

[0:45:22] Voice 1: statement uh like like ian said we're looking for a relaxation of the rear yard setback from seven

[0:45:29] Voice 1: and a half meters to to zero meters um yeah if you don't mind scrolling down to um maybe this

[0:45:36] Voice 1: the our our drawing that's the plan of the lot um just to sort of uh talk you through some of the

[0:45:45] Voice 1: the hardships we're experiencing with the seven and a half meter setback so

[0:45:53] Voice 1: it's a very steep slope and where we have located the house and and design the house in that

[0:45:59] Voice 1: location it's a it's a bit of a flatter plateau and it made sense for building we had checked

[0:46:05] Voice 1: with island trust if there was actually a rear yard setback and at the time we were told there

[0:46:11] Voice 1: was not so we proceeded to our building permit application um and then we had uh subsequently

[0:46:19] Voice 1: uh found out that there is a um a setback um applied so um yeah we based on the um the the

[0:46:33] Voice 1: topography of the of the ocean there um there's a bit of a jetty that's uh that goes out on the

[0:46:40] Voice 1: left-hand side. So we're actually getting kind of a double setback condition here, which pretty

[0:46:45] Voice 1: much eliminates that entire building site for us. If we looked at sliding the house back up the

[0:46:52] Voice 1: slope further, there's actually an easement that runs through the property that gives access to

[0:46:58] Voice 1: the neighbor. And then as you keep going up the slope, it gets steeper and steeper and more

[0:47:03] Voice 1: more difficult to to build on um so uh you know our our rationale here is that the the property

[0:47:10] Voice 1: the the crown reserve in front of the house there um there you know there's you know it's not like

[0:47:17] Voice 1: there's a neighbor there that we're infringing on um and then the neighbors on either side are

[0:47:23] Voice 1: in support of uh of this uh setback relaxation um so yeah it just sort of uh if uh if we're not

[0:47:32] Voice 1: given this setback relaxation it kind of takes us back to step zero here you know

[0:47:40] Voice 1: we've we've put on in a lot of work based on the assumption that the setback

[0:47:45] Voice 1: didn't apply okay

[0:47:48] Trustee Fast (probable): thanks great questions for the planner or the applicant I just

[0:47:56] Trustee Fast (probable): have a I've always got odd questions it's not so much specific to the request

[0:48:03] Trustee Fast (probable): request when i put in the pid for this lot it is just the three pieces if i'm not correct in

[0:48:12] Trustee Fast (probable): but if i put the pid into it map it i got about six or seven different chunks all connected

[0:48:22] Trustee Fast (probable): together along this property area so i just wondered what just to make sure that the three

[0:48:29] Trustee Fast (probable): pieces that are viewed on the map here are the only three pieces applying to the slot that is

[0:48:35] Voice 2: correct that is correct yeah so

[0:48:38] Trustee Fast (probable): i don't know if that you might want to follow up on why like

[0:48:41] Trustee Fast (probable): yeah there was several pieces that all connected together throughout this um little subdivision

[0:48:48] Trustee Fast (probable): that all had the same pid so it's just something funny in the software system yeah so um it's just

[0:48:55] Trustee Fast (probable): more of a comment than anything um i have uh did a site visit years ago to a a house in a similar

[0:49:04] Trustee Fast (probable): area that had um actually built right into the setback so or into that 100 meter reserve area

[0:49:13] Trustee Fast (probable): so or 100 foot reserve area so i am aware of how steep and complicated builds can be in this

[0:49:23] Trustee Fast (probable): particular area and um you know it seems like they've tried to do their due diligence to find

[0:49:29] Trustee Fast (probable): a place to to to find a decent build place um in this area so i'm i don't see an issue with

[0:49:39] Trustee Fast (probable): um not providing or with providing the um variance thank you trustee rogers do you have any uh

[0:49:49] Trustee Fast (probable): I

[0:49:50] Trustee Rogers (probable): have a lot of curiosity about the Crown Reserve, but I'll save that maybe for a conversation

[0:49:56] Trustee Rogers (probable): more generally because I'm wondering how we find out about those and why they don't show

[0:50:01] Trustee Rogers (probable): up on maps sometimes.

[0:50:03] Trustee Fast (probable): If I can chime in, we've got them on Bowen as well.

[0:50:06] Trustee Fast (probable): We call them Crown Strips, but they're similar in that there was confusion about them because

[0:50:15] Trustee Fast (probable): they have funny names and they it's not clear what they do um but anyway does staff have anything

[0:50:21] Trustee Fast (probable): particular that they want to say about crown reserves or could we leave it for another time

[0:50:28] Trustee Fast (probable): are they calling it on islands just generally

[0:50:30] Voice 2: go

[0:50:31] Trustee Fast (probable): ahead trustee cox uh sorry

[0:50:36] Trustee Fast (probable): is

[0:50:36] Voice 2: that is that a promotion or a demotion yeah reserves

[0:50:40] Voice 10: are um there

[0:50:41] Voice 2: are a number of there are

[0:50:43] Voice 2: a number of ways that the province in you know has designated or taken back swaths such as this

[0:50:51] Voice 2: for this one is designated for public access along the foreshore so it's essentially you know it's

[0:50:58] Voice 2: not necessarily managed by by parks but but it is for public access along the foreshore in in this

[0:51:04] Voice 2: case you know the other part of the rationale for recommending approval is that there's you know

[0:51:10] Voice 2: there's um there's minimal impact to the foreshore given that there is that 20 meter

[0:51:16] Voice 2: space where nothing can actually be built and i believe the applicant has had confirmation

[0:51:20] Voice 2: from the province that you know there's there um you would need provincial permission

[0:51:27] Voice 2: in order to put site any building or structure on that on that

[0:51:30] Trustee Rogers (probable): although i did notice there's

[0:51:32] Trustee Rogers (probable): a dock there so obviously the province considers that when when granting a permit for a dock

[0:51:37] Voice 2: Yeah, they mean any structures in that area have to have to have provincial permission.

[0:51:44] Voice 2: That

[0:51:44] Voice 1: DOC has been approved, yeah.

[0:51:46] Voice 2: Yeah,

[0:51:47] Trustee Rogers (probable): I was curious to see if there was a structure in the Crown Reserve,

[0:51:51] Trustee Rogers (probable): but I presume there's sort of an extra step you have to go through if you're going to put it in

[0:51:56] the Crown Reserve to get some sort of a permit from the

[0:52:00] Trustee Rogers (probable): Crown Lands Group as well as from the

[0:52:05] Trustee Rogers (probable): and there's a reason for my question because I've always been convinced there's a crowd

[0:52:09] Trustee Rogers (probable): reserve on the north side of Keats and we can't find any evidence of it and so I'd like

[0:52:13] Trustee Rogers (probable): to figure out whether it exists or not.

[0:52:16] Trustee Rogers (probable): My other question was, I just want to be clear I understood your, because there is no supporting,

[0:52:22] Trustee Rogers (probable): there's no motion related to this, it's the requirement for a survey plan and I didn't

[0:52:30] Trustee Rogers (probable): quite necessarily i guess i guess maybe i did but can you just sort of give me the rationale as to

[0:52:37] Trustee Rogers (probable): why you would not have to have a survey plan in this circumstances and and how that fits into the

[0:52:44] Trustee Rogers (probable): requirement of 2.81 um because as i read it it says the provision such plan is not reasonably

[0:52:51] Trustee Rogers (probable): necessary to establish whether the proposed buildings comply with the citing requirements

[0:52:57] Trustee Rogers (probable): or this or any other vital.

[0:52:58] Trustee Rogers (probable): We know they don't comply, but we're granting a variance.

[0:53:02] Trustee Rogers (probable): And are you suggesting we should make a motion

[0:53:06] Trustee Rogers (probable): to waive the requirement for a survey plan

[0:53:09] Trustee Rogers (probable): or do we not need to do that?

[0:53:11] Trustee Rogers (probable): I've been in scenarios where we've been asked

[0:53:13] Trustee Rogers (probable): specifically to waive it,

[0:53:15] Trustee Rogers (probable): but I didn't see any recommendation in that regard.

[0:53:19] Trustee Rogers (probable): Glad to call.

[0:53:20] Voice 2: So because this is proposed and it hasn't been built,

[0:53:23] Voice 2: I mean, what the applicant has provided staff

[0:53:26] Voice 2: I thought was reasonably, we had a reasonable assurance that, you know, this was the location

[0:53:31] Voice 2: that the LTC could certainly request that. It's absolutely in the bylaw. In this case,

[0:53:40] Voice 2: I don't believe, but either senior planner or the regional planning manager could weigh in on

[0:53:45] Voice 2: whether the LTC actually needs to waive this requirement, but I believe it is up to the LTC

[0:53:51] Voice 2: to make that decision so i'm not sure that that needs to be its own separate motion in this case

[0:53:59] Trustee Fast (probable): yeah and often

[0:54:01] Trustee Fast (probable): when we're asking an

[0:54:02] Voice 11: ltc to waive the requirement it's because the bylaw

[0:54:05] Voice 11: specifically says that um a survey is required unless the weights that requirement and i think

[0:54:14] Voice 11: in this case and that may not be the case or the bylaw itself

[0:54:17] Trustee Fast (probable): doesn't say that it's

[0:54:19] Voice 2: the way that

[0:54:19] Voice 2: it's word go ahead sorry

[0:54:21] Voice 2: pardon pardon me trust your other

[0:54:23] Trustee Fast (probable): trustee go ahead trustee cox no i mean

[0:54:26] Trustee Fast (probable): planter cox yeah

[0:54:29] Voice 2: it has to do with the way that it's worded in the bylaw correct this says

[0:54:33] Trustee Rogers (probable): determines that the provision of

[0:54:34] Voice 2: such determines correct

[0:54:35] Trustee Rogers (probable): that's not reasonably necessary so correct

[0:54:39] Voice 2: it's open the ltc could elect to um to pass a separate resolution for clarity but

[0:54:49] Voice 2: Yeah.

[0:54:51] Trustee Rogers (probable): So, okay. And yeah, I just, I would hate that we came back at some point. I mean,

[0:54:58] Trustee Rogers (probable): it looks

[0:54:59] Voice 4: like, but as I understand it, it's

[0:55:00] Trustee Rogers (probable): unsigned survey plan. I'm not sure what the

[0:55:03] Trustee Rogers (probable): difference is. Maybe the architect can help me out with that, with an unsigned survey plan,

[0:55:09] Trustee Rogers (probable): site plan versus a signed one.

[0:55:12] Voice 1: Yeah. Go ahead, Craig.

[0:55:15] Trustee Fast (probable): Okay yeah

[0:55:16] Voice 1: so I think sometimes the survey plans go unsigned until they're submitted to the

[0:55:23] Voice 1: authority having jurisdiction just because sometimes there's a timeline associated with

[0:55:29] Voice 1: when they are signed. The survey that we had done for this lot was done within the past year

[0:55:35] Voice 1: and we did submit that as part of the building permit application and I believe we included it

[0:55:41] Voice 1: in our package um for this development variance permit um so it is a current uh survey um that

[0:55:51] Voice 1: could be signed uh if if necessary but um you know i i don't know if it needs to and uh

[0:55:58] Voice 1: i don't know if you would want the i don't know if it's requesting that the the house outline be

[0:56:04] Voice 1: included on that survey. I think that's what it is.

[0:56:08] Trustee Rogers (probable): What I have in my package is what's called a site plan but it sort of

[0:56:13] Trustee Rogers (probable): looks a bit like a survey plan.

[0:56:15] Voice 1: Yeah we actually have an official survey

[0:56:17] Voice 1: that I'm not sure why it wasn't included in the

[0:56:20] Voice 1: variants application because we did include it but

[0:56:23] Voice 2: it's included

[0:56:24] Voice 2: in the application but it's not included because

[0:56:26] Voice 2: because it wasn't included on the site plan is

[0:56:31] Voice 2: based on the survey plan that was submitted by the applicant and so the other option here would be to

[0:56:36] Voice 2: request you know quite often building inspection department requests an as-built survey once the

[0:56:42] Voice 2: footings are in um for building to to to ensure that the that the location you know the as-built

[0:56:49] Voice 2: location is per proposed yeah yeah

[0:56:54] Trustee Rogers (probable): and so just just so i'm clear i'm not trying to be difficult

[0:56:57] Trustee Rogers (probable): vote and as i read the the dvp the development permit it actually says i just don't only be

[0:57:04] Trustee Rogers (probable): concerned that somehow it encroached into the crown for sure and is that it says it's got to

[0:57:09] Trustee Rogers (probable): be consistent with schedule a attached to informing part of this permit that can't be enlarged so that

[0:57:13] Trustee Rogers (probable): would put it outside the crown reserve so on that basis

[0:57:17] Trustee Rogers (probable): i do think it is cleaner for if we waive it

[0:57:19] Trustee Rogers (probable): specifically um

[0:57:21] Trustee Fast (probable): and

[0:57:22] Trustee Rogers (probable): i'm happy to make that motion okay

[0:57:24] Trustee Fast (probable): well stand by one minute i have a question

[0:57:27] Trustee Fast (probable): and it's probably easy to answer because I'm not familiar with the site or

[0:57:33] Trustee Fast (probable): anything like that but I'm on page 114 section 3.3 says buildings are

[0:57:41] Trustee Fast (probable): structures accessory to residential buildings that do not exceed 2.5 meters

[0:57:47] Trustee Fast (probable): in height it's related to the can be as close as 2 meters from any lot line I

[0:57:54] Trustee Fast (probable): i understand this is a three-story house uh which is higher than that so i just wanted to make sure

[0:58:00] Trustee Fast (probable): that um there wasn't a conflict here or did we didn't have to make an extra motion

[0:58:08] Trustee Fast (probable): um here as well is that okay that 3.3 does it fit so

[0:58:15] Voice 2: this this is um this is on the on the

[0:58:19] Voice 2: site context and this is is essentially a note um in our in staff review um just that you know

[0:58:26] Voice 2: no other no accessory buildings can exceed this height but this is the primary this is the

[0:58:30] Voice 2: principal a principal use building being the single

[0:58:33] Trustee Fast (probable): family accessory got it okay thank you

[0:58:36] Trustee Fast (probable): thank you i it just struck me as funny thank you okay then uh that i don't have any further

[0:58:44] Trustee Fast (probable): questions and uh perhaps we could entertain some motions then if nobody has any more

[0:58:48] Trustee Fast (probable): I'll just do the initial one.

[0:58:51] Trustee Fast (probable): Go ahead.

[0:58:52] Trustee Fast (probable): I move that the Gambiarra and Local Trust Committee approve issuance of Development

[0:58:57] Trustee Fast (probable): Variance Permit, DM-DVP 2021.7.

[0:59:03] Trustee Fast (probable): Very good, thank you.

[0:59:05] Trustee Fast (probable): That's the DVP.

[0:59:06] Trustee Fast (probable): Do I have a seconder?

[0:59:07] Trustee Fast (probable): Thank you.

[0:59:08] Trustee Fast (probable): Trustee Rogers.

[0:59:10] Trustee Fast (probable): Great.

[0:59:10] Trustee Fast (probable): And any more discussion?

[0:59:13] Trustee Fast (probable): No, but I do have a question after we finish this file.

[0:59:16] Trustee Fast (probable): Okay.

[0:59:17] Trustee Fast (probable): then i'm going to call the question all those in favor one two three that passes unanimously thank

[0:59:23] Trustee Fast (probable): you very much and um i'm

[0:59:26] Trustee Rogers (probable): going to make a second motion um i'm going to move that the local trust

[0:59:31] committee has determined in

[0:59:36] Trustee Rogers (probable): relation to gm dvp 2021.7 then a provision of a plan signed by bc land

[1:00:00] Trustee Rogers (probable): survey or is not reasonably necessary thank

[1:00:06] Trustee Fast (probable): you a plan sign surveyor a

[1:00:13] Trustee Rogers (probable): bc land surveyor thank you

[1:00:16] Trustee Fast (probable): let

[1:00:18] Trustee Rogers (probable): me be more complete as as anticipated by section 28 bracket one of the land use bylaw

[1:00:27] Trustee Rogers (probable): is not reasonably okay

[1:00:31] Voice 4: sorry

[1:00:33] Trustee Rogers (probable): but i think that would be clear thank

[1:00:36] Trustee Fast (probable): you did you catch that diane

[1:00:37] Trustee Fast (probable): I think so. Was that section 2.8.1?

[1:00:41] Voice 13: Bracket 1.

[1:00:42] Trustee Fast (probable): Bracket 1.

[1:00:43] Voice 13: So sub 1.

[1:00:45] Trustee Fast (probable): Okay. Thank you. Any more discussion about, or do I have a seconder?

[1:00:51] Trustee Fast (probable): As long as Diane, do you think you got it?

[1:00:53] Trustee Fast (probable): I do.

[1:00:53] Trustee Fast (probable): Okay.

[1:00:54] Trustee Fast (probable): I second that.

[1:00:56] Trustee Fast (probable): Okay. So we've got a motion moved and seconded. And any more discussion? Then I'm just going to call the question. All those in favor?

[1:01:05] Trustee Fast (probable): one two three hands go up that passes unanimously thank you very much and uh you wanted to make

[1:01:12] Trustee Fast (probable): yeah there's a couple of comments uh one about the area because i did do a site visit back in

[1:01:19] Trustee Fast (probable): my first term to a house fairly close to this um i never found out and we denied the the variance

[1:01:26] Trustee Fast (probable): because the um the veranda went right out into the the reserve we never did confirm whether that

[1:01:33] Trustee Fast (probable): was followed through on um because the owner died tragically um not long after

[1:01:42] Trustee Fast (probable): um so i'm just wondering how do we follow up because it's such a remote area how do we follow

[1:01:48] Trustee Fast (probable): up to know if any if it was followed through so it's not something has to be dealt with right now

[1:01:57] Trustee Fast (probable): Now, although Planner Cox has his hand up.

[1:02:02] Trustee Fast (probable): Planner Cox, go ahead.

[1:02:04] Voice 2: So, yeah, so on this trustee's point, I think, first of all, just for the sake of the public as well,

[1:02:12] Voice 2: this doesn't, the waiving of this requirement for a survey in no way, you know,

[1:02:18] Voice 2: precludes the need for the applicant to comply with the setback, obviously.

[1:02:23] Voice 2: You know, they comply with that.

[1:02:26] Voice 2: and then also and then also we could follow up um and and have a discussion with the seo building

[1:02:31] Voice 2: building inspection department because there's a very good chance that um you know as per normal

[1:02:36] Voice 2: practice there would be an as-built survey requested so that would be the confirmation

[1:02:41] Voice 2: that that it was indeed

[1:02:42] Voice 2: cited in that in that location okay

[1:02:45] Trustee Fast (probable): it was just a it was just a few

[1:02:47] Trustee Fast (probable): doors down i think and i just kind of tweaked my interest because i know that there was a tragedy

[1:02:53] Trustee Fast (probable): actually not long after we watched, we saw that.

[1:02:56] Trustee Fast (probable): And then the other comment is about these reserves.

[1:02:59] Trustee Fast (probable): I know that there's a hundred foot reserve

[1:03:02] Trustee Fast (probable): that goes around Camp Latona

[1:03:04] Trustee Fast (probable): and apparently it's to do with submarines,

[1:03:06] Trustee Fast (probable): but that's just something I heard.

[1:03:09] Trustee Fast (probable): And that there is another hundred foot reserve

[1:03:14] Trustee Fast (probable): around the west side of Center Bay,

[1:03:17] Trustee Fast (probable): around the lower part of the finger.

[1:03:19] Trustee Fast (probable): um so those are the ones that i've heard about but it would be interesting to see where they all are

[1:03:27] Trustee Fast (probable): because it does impact how people can develop yeah especially when they don't know they're there

[1:03:34] Trustee Fast (probable): anyway more comments than anything else thank you thank you both and uh maybe at some point

[1:03:40] Trustee Fast (probable): when you want uh to task staff with uh pulling together a little report so trustees in the

[1:03:46] Trustee Fast (probable): the future have the information yeah that might be a good thing to do when you can see that the

[1:03:52] Trustee Fast (probable): time is right yeah to

[1:03:53] Trustee Fast (probable): ask staff to do that and uh but otherwise i just say

[1:03:56] Trustee Fast (probable): um thank you very much

[1:03:57] Trustee Fast (probable): uh uh planner cox and uh uh craig bissell you've got a chance now that the trustees have made a

[1:04:04] Trustee Fast (probable): decision if you wanted to uh say a few words um especially if you have concerns or anything like

[1:04:10] Trustee Fast (probable): that uh now's your chance uh

[1:04:13] Voice 1: no thank you for your time and uh and uh we're happy it's approved and

[1:04:18] Voice 1: uh thank you ian for all your hard work that you put in on this uh to get us here so thank you

[1:04:23] Voice 1: everyone thank

[1:04:25] Trustee Fast (probable): you very much enjoy econ's point it's beautiful up there okay all right thank you

[1:04:34] Trustee Fast (probable): thanks and we're gonna move on i think um let me check so i can figure out how to check the waiting

[1:04:40] Trustee Fast (probable): room. I'll just see. Oh, he's admitted. Oh, no. Sorry, I'm trying to touch that screen. Sorry.

[1:04:59] Trustee Fast (probable): That's who I'm admitting. Is he there? Nathan? Yeah. It just says Nathan. So that's all I know.

[1:05:05] Trustee Fast (probable): Someone named Nathan presented the meeting. One moment while we're connecting. While we're

[1:05:12] Trustee Fast (probable): connecting, people can start on page 78. We're still connecting to audio.

[1:05:32] Trustee Fast (probable): So if we could just stand by one minute.

[1:05:35] Trustee Rogers (probable): Am I in

[1:05:35] Trustee Rogers (probable): your meeting room? I'm trying to join as well.

[1:05:38] Trustee Fast (probable): I haven't admitted you. Do you want to be admitted?

[1:05:42] Trustee Fast (probable): We've got a minute. I can do it. I know we've got the bandwidth. I'm pretty sure we've got the bandwidth.

[1:05:46] Trustee Fast (probable): I

[1:05:46] Trustee Rogers (probable): mean, if it causes a problem, I'll get out. I mean, because, gee, the broadcast is of no use to me.

[1:05:52] Trustee Fast (probable): Right. Okay.

[1:05:54] Trustee Rogers (probable): It's a minute behind, but I thought I might be able at least...

[1:05:57] Trustee Rogers (probable): i've

[1:05:58] Trustee Fast (probable): admitted you are welcome thank you now i

[1:06:04] Trustee Fast (probable): see both of them are having issues connecting to

[1:06:08] Trustee Fast (probable): audio we might be uh challenging the wi-fi i'm not sure the bandwidth um i'm still having trouble

[1:06:21] Trustee Fast (probable): nathan is still trying to connect to audio um nathan uh if you can hear me can you turn

[1:06:31] Trustee Fast (probable): make sure your camera is turned off. I think it is turned off, but that might

[1:06:35] Trustee Fast (probable): help you connect better. Dan did you get in? I am, and it's live.

[1:06:42] Trustee Fast (probable): It might be hard because he's

[1:06:45] Trustee Fast (probable): on camera. Yeah, what would you do? Would you start again? Try again? I would just turn

[1:06:52] Trustee Fast (probable): off my camera. Camera, that seems to work. Right. So Nathan, if you can hear me,

[1:06:58] Trustee Fast (probable): please try and turn off your camera camera

[1:07:00] Trustee Rogers (probable): yeah

[1:07:01] Trustee Fast (probable): but it looks like people want to yeah I'm wondering

[1:07:11] Trustee Fast (probable): if you wanted to no I don't think we've got a way to call in to this particular meeting

[1:07:17] Trustee Fast (probable): because we don't have somebody behind the scenes do you want to Nathan to call in because

[1:07:27] Trustee Fast (probable): Because, Trustee Stanford has one.

[1:07:33] Voice 11: Okay, yeah, because I was going to look it up, but you have it.

[1:07:38] Voice 11: Nathan,

[1:07:38] Trustee Fast (probable): if you can hear us, we're trying to phone you.

[1:07:42] Voice 11: I'll just text.

[1:07:43] Trustee Fast (probable): I'm trying to get in.

[1:07:44] Trustee Fast (probable): Is he trying to get in?

[1:07:48] Trustee Fast (probable): Yeah.

[1:07:50] Trustee Fast (probable): I'd like to propose a two-minute break while we try and connect with our applicant.

[1:07:56] Trustee Fast (probable): And I'm going to go get a drink of water.

[1:08:00] Trustee Fast (probable): So if we just

[1:08:00] Trustee Rogers (probable): do a little pause.

[1:08:01] Trustee Rogers (probable): He didn't want to put a phone number.

[1:08:03] Trustee Fast (probable): Yeah.

[1:08:04] Trustee Fast (probable): i think uh oh did he what is it

[1:08:08] Trustee Rogers (probable): there's

[1:08:10] Trustee Fast (probable): two phone numbers oh you can phone into the meeting

[1:08:12] Trustee Fast (probable): oh look at that eight

[1:08:14] Trustee Rogers (probable): three three nine five eight eleven sixteen can you give

[1:08:17] Trustee Fast (probable): that to me again

[1:08:19] Trustee Fast (probable): eight

[1:08:19] Trustee Rogers (probable): three three nine five eight one one six four that's a very long 89 679 just a minute

[1:08:33] Trustee Rogers (probable): six seven nine two

[1:08:36] Trustee Rogers (probable): eight five one

[1:08:38] Voice 4: nine oh

[1:08:41] Voice 13: three the technology has to be maybe

[1:09:08] Voice 4: uh he's trying to

[1:09:12] Trustee Fast (probable): get okay

[1:09:13] Voice 10: yes

[1:09:44] Trustee Fast (probable): there were people in here in this room when i got here i'm going to uh mute i can

[1:10:46] Trustee Fast (probable): just call yeah i'm just going to visit the bathroom water anybody want

[1:10:54] Voice 10: to see us nathan

[1:10:54] Trustee Fast (probable): we can't

[1:10:59] Planner Eggen (probable): hear you through

[1:11:00] Trustee Fast (probable): zoom can you just do you want to just sit on the phone and i'll put

[1:11:03] Trustee Fast (probable): the speaker on yeah it could be bandwidth are you on the amir no that shouldn't be the problem

[1:11:16] Trustee Fast (probable): okay well let's just try it on the phone if that's okay super okay just hold on okay

[1:11:31] Trustee Fast (probable): can you hear us okay nathan okay very

[1:11:36] Trustee Fast (probable): good okay thank you uh hello nathan um i'm suel and fast

[1:11:40] Trustee Fast (probable): chairing the meeting and uh we're all back so uh let's um continue on then with uh nathan aitchison

[1:11:48] Trustee Fast (probable): joining us on uh trustee stanford's cell phone this is great thank you everybody for

[1:11:53] Trustee Fast (probable): um being so flexible and uh i'd like to pass the um uh feather over to

[1:12:01] Trustee Fast (probable): frederick so you can lead us through the staff report and we're starting now on page

[1:12:06] Trustee Fast (probable): This is item 8.3, page 78.

[1:12:09] Trustee Fast (probable): Thank you, Chair.

[1:12:10] Voice 11: So yeah, this is a development permit application being sought retroactively, but also for proposed

[1:12:17] Voice 11: development activities.

[1:12:19] Voice 11: The application has provided a qualified environmental professional environmental assessment, which

[1:12:25] Voice 11: provides an assessment of the development and recommends mitigation measures to reduce

[1:12:31] Voice 11: any impacts to the ditch.

[1:12:34] Voice 11: So there's work that was conducted prior to the application involving driveway construction,

[1:12:40] Voice 11: placement of a culvert and vegetation clearing within 30 meters of the ditch along West Bay

[1:12:46] Voice 11: Road. And further development that's proposed includes completing the driveway, clearing a

[1:12:54] Voice 11: site for a proposed accessory building and dwelling unit which is further back on the lot,

[1:12:59] Voice 11: and then installing a septic system. So the QEP has assessed the lot and determined that it is not

[1:13:11] Voice 11: connecting, sorry it's a big ditch, my goodness, and has determined that it does not connect

[1:13:17] Voice 11: directly to fish drain water and therefore is not riparian area protection regulations or wrapper

[1:13:23] Voice 11: applicable. The QEP has determined that it does drain into the forest basically and root runoff, so it's sort of just facing the forest floor.

[1:13:38] Voice 11: And so the QEP has made recommendations, pretty thorough recommendations in the report that staff have included in the draft permit as conditions.

[1:13:50] Voice 11: and staff have also included a condition requiring that seeding occur within one year at the date of

[1:13:57] Voice 11: issuance of the development permit to maintain stabilization of the ditch and to reduce potential

[1:14:02] Voice 11: erosion. Staff have determined the application meets the guidelines, the applicable development

[1:14:09] Voice 11: permit area guidelines. This was also laid out in the QEP report as well and have recommended

[1:14:15] Voice 11: minute issue of the dp okay yeah thank

[1:14:20] Trustee Fast (probable): you for sure and uh and just so you know uh nathan we

[1:14:24] Trustee Fast (probable): had a little bit of discussion earlier uh trustee stamford made a statement about uh her proximity

[1:14:30] Trustee Fast (probable): to the property but that she didn't see a conflict of interest that was about this right yeah nathan

[1:14:36] Trustee Fast (probable): i just clarified that i was the neighbor for this property in question and that i don't have a

[1:14:41] Trustee Fast (probable): fiduciary interest and because it's a dpa um it's either you meet their criteria or you don't so

[1:14:48] Trustee Fast (probable): it's not really a judgment issue so i consider i can still sit and and speak to the subject

[1:14:55] Trustee Fast (probable): objectively so

[1:14:57] Voice 4: just so

[1:14:59] Trustee Fast (probable): you know that that uh had um been spoken and uh i'm wondering just these

[1:15:05] Trustee Fast (probable): questions for the planner or or shall I let the applicants be quite a lot yeah so uh Nathan thanks

[1:15:12] Trustee Fast (probable): for being able to join us here that uh sorry staff have done their presentation and now you've got

[1:15:17] Trustee Fast (probable): five minutes if you'd like to tell us um uh things that we need to know as trustees making these

[1:15:22] Trustee Fast (probable): decisions

[1:15:24] Voice 13: if there's

[1:15:32] Trustee Fast (probable): anything you want to add or not it you know it's up to you that's fine it's

[1:15:54] Trustee Fast (probable): quite uh quite fine to just let the planner make a presentation unless you had something specific

[1:16:00] Trustee Fast (probable): that you thought was missed or something you really wanted to add or disagree or that you

[1:16:05] Trustee Fast (probable): disagree like if you if there's something that you wanted to indicate your uh uh different point of

[1:16:11] Trustee Fast (probable): view okay

[1:16:13] Voice 13: thank you

[1:16:17] Trustee Fast (probable): very much and uh questions for the plan well

[1:16:20] Trustee Rogers (probable): a fire or mr atchison probably

[1:16:22] Trustee Rogers (probable): it i mean i just want to make sure mr etch and i know i appreciate a lot of people haven't done

[1:16:26] Trustee Rogers (probable): this before uh i presume you have looked through the various conditions that are in the permit

[1:16:33] Trustee Rogers (probable): and and you're okay because there's more than just the grass seed there's a number of other

[1:16:37] Trustee Rogers (probable): conditions in terms of erosion control and protection critical treatment zones and

[1:16:42] Trustee Rogers (probable): managing yeah all those things well we didn't mention grassy for sure and uh yeah it's it's

[1:16:57] Trustee Rogers (probable): tough we're all masked and some of us have louder voices than others um so it's difficult but i just

[1:17:04] Trustee Rogers (probable): wanted to be sure sir that you understood that there are a series of conditions uh for this for

[1:17:09] Trustee Rogers (probable): this development permit that will impact and will have to be followed in terms of of uh of moving

[1:17:17] Trustee Rogers (probable): forward with your development as you're as you're proposing and and this always raises the question

[1:17:22] Trustee Rogers (probable): is more a question for staff is it arises

[1:17:26] Voice 13: on all the islands

[1:17:27] Trustee Rogers (probable): i'm on with development permits in

[1:17:29] Trustee Rogers (probable): particular where there's sort of future conditions is how we monitor those and i i recognize that

[1:17:36] Trustee Rogers (probable): i know that one of the ways is to take a uh security of some sort but you didn't recommend

[1:17:42] Trustee Rogers (probable): that in this case and that's fine i'm sorry

[1:17:44] Voice 13: um

[1:17:45] Trustee Rogers (probable): sometimes in some in a more complicated situation

[1:17:50] Trustee Rogers (probable): we'll ask the the applicant to post a bond I'll call it for that to I called

[1:17:56] Trustee Rogers (probable): it a surety which is basically you put some money outside to make sure you do

[1:18:00] Trustee Rogers (probable): the things you say you're going to do the planner has not

[1:18:03] Trustee Rogers (probable): recommended that in

[1:18:04] Trustee Rogers (probable): this case and that's that's okay I'm okay with that I'm just saying how we

[1:18:09] Trustee Rogers (probable): know how do we what do we do about following up so

[1:18:12] Voice 11: in this case I've set a

[1:18:14] Voice 11: date if the ltc goes with it that within one year of the date of issuance so if it's issued today

[1:18:21] Voice 11: one year from today we have a uh like a pop-up in our system saying check in with this person

[1:18:28] Voice 11: and so we reach out to them and i

[1:18:29] Trustee Rogers (probable): think so we

[1:18:30] Voice 11: would either do a site visit in this case it

[1:18:32] Voice 11: might just be send me some photos um yeah that's right okay

[1:18:37] Trustee Rogers (probable): so you do have a follow-up system

[1:18:38] Trustee Rogers (probable): where you follow up on these kinds of conditions and ask to see whether or not they've been met

[1:18:43] Trustee Rogers (probable): or not and

[1:18:44] Voice 11: yeah that's right yeah okay

[1:18:46] Trustee Rogers (probable): all right that's fine i i wasn't aware of that but that's

[1:18:50] Trustee Rogers (probable): a good thing to know it's a little more challenging um in in areas where there's no staff around

[1:18:57] Trustee Rogers (probable): uh to because we rarely need staff come to gambier um you should come okay

[1:19:05] Trustee Fast (probable): anyway

[1:19:06] Trustee Rogers (probable): those were my

[1:19:07] Trustee Rogers (probable): questions for both mr atchison and for the stuff thank

[1:19:10] Trustee Fast (probable): you trustee stanford i just have one

[1:19:12] Trustee Fast (probable): One question. I didn't really see where the septic system was going to go.

[1:19:16] Trustee Fast (probable): So I don't know whether...

[1:19:18] Trustee Fast (probable): I think it's going to be in front of the post-axillary building from the setbacks.

[1:19:29] Voice 13: So I know...

[1:19:35] Voice 13: Okay.

[1:19:36] Voice 13: ...the fields perhaps there.

[1:19:53] Voice 13: Yes.

[1:19:54] Trustee Fast (probable): So when you say in front of the accessory building, it's above the...

[1:20:00] Trustee Fast (probable): Like, because it's such a steep property, it's above the accessory building?

[1:20:06] Trustee Fast (probable): No, below.

[1:20:11] Voice 13: But that's...

[1:20:11] Voice 13: West Bay Road.

[1:20:12] Voice 13: yeah

[1:20:12] Voice 4: but that's where the ditch is okay

[1:20:34] Voice 13: okay okay

[1:20:41] Trustee Fast (probable): and that's is that something

[1:20:42] Trustee Fast (probable): we follow up on or is that through coastal health that follows up on that

[1:20:56] Trustee Fast (probable): yeah okay thank you thanks very much not

[1:20:59] Trustee Rogers (probable): even on gambier yeah

[1:21:01] Trustee Fast (probable): trustee rogers i

[1:21:02] Trustee Rogers (probable): i have a question

[1:21:03] Trustee Rogers (probable): this is for staff not for uh because i've noted these things in uh staff reports like like this

[1:21:11] Trustee Rogers (probable): us before and i always wondered why in some senses why they're there and what would what

[1:21:18] Trustee Rogers (probable): because they don't seem to be playing part of the decision making we have a a species at risk

[1:21:23] Trustee Rogers (probable): section and we

[1:21:24] Trustee Rogers (probable): also have a sensitive ecosystem section which identifies both a species at risk

[1:21:30] Trustee Rogers (probable): and a sensitive ecosystem um in the area of mature forest and the marbling mural

[1:21:37] Trustee Rogers (probable): and but that doesn't seem to play any part in any of our decision making around this because

[1:21:43] Trustee Rogers (probable): it's not part of the development permit is that right yeah

[1:21:46] Voice 11: and as species at risk on private

[1:21:48] Voice 11: property it's not something that we can regulate it's mostly just a flag yes um

[1:21:54] Voice 11: and for your

[1:21:56] Voice 11: information and for the information of the applicant as well to um an encouraging development

[1:22:01] Voice 11: away from for example the mature forest and this site i believe the mature forest is at the back

[1:22:06] Voice 11: of the lot on the mapping or yeah the top is at the top yeah away from west bay away from the ditch

[1:22:12] Voice 11: and then um the marbled mural it is the mapping is uh coming from the feds and i don't know how

[1:22:20] Voice 11: accurate it is how up to date it is to be perfectly honest we do

[1:22:23] Voice 11: know they're around but not entirely

[1:22:26] Voice 11: sure yeah so right yeah so

[1:22:28] Trustee Rogers (probable): they don't actually play a role in this particularly i i will note

[1:22:33] Trustee Rogers (probable): just for future LTC's consideration, other islands have more extensive BP areas, like

[1:22:43] Trustee Rogers (probable): they cover off a whole bunch of other issues, like forest cover and issues like that, and

[1:22:48] Trustee Rogers (probable): it's something to keep in mind as development continues.

[1:22:52] Trustee Rogers (probable): Much of Gambier, of course, is crested, it's unseated groundland, but it's there, it's

[1:23:00] Trustee Rogers (probable): not developed, so there's lots of habitat, but as development continues.

[1:23:05] Trustee Rogers (probable): Being able to identify these things and have some ability to do something about it would be something, but I know it doesn't play a part in our considerations today.

[1:23:18] Voice 11: You'd see it more if you, for like a rezoning, perhaps, maybe, yeah.

[1:23:24] Trustee Rogers (probable): Yeah,

[1:23:24] Voice 11: if there

[1:23:25] Trustee Rogers (probable): was a variance,

[1:23:26] Voice 11: you could take

[1:23:27] Trustee Rogers (probable): it into account, but

[1:23:27] Trustee Rogers (probable): for a development permit around a water course, that's not an issue.

[1:23:32] Trustee Fast (probable): Yeah, yeah.

[1:23:32] Trustee Fast (probable): yeah

[1:23:33] Trustee Rogers (probable): if there was a forestry development permit here i

[1:23:37] Trustee Fast (probable): appreciate having that information because

[1:23:39] Trustee Fast (probable): it helps me get to know the site yes yeah and uh the ecosystems on the site and uh but i

[1:23:45] Trustee Fast (probable): take your point okay so uh any more questions for the planners or the applicant not for me

[1:23:52] Trustee Fast (probable): okay then uh i'm not i'm not watching the time here i better start watching

[1:23:56] Voice 10: it i'd like to put

[1:23:57] Trustee Fast (probable): a motion on the table okay go ahead i move

[1:24:00] Trustee Fast (probable): that the gambier on local trust committee approve

[1:24:02] Trustee Fast (probable): to approve issuance of GMDP 2021.4.

[1:24:07] Trustee Fast (probable): Thank you.

[1:24:08] Trustee Fast (probable): That's nice and straightforward and I see a seconder

[1:24:11] Trustee Fast (probable): from Trustee Rogers has seconded that motion.

[1:24:14] Trustee Fast (probable): Any more discussion?

[1:24:14] Trustee Fast (probable): I'll just state it's quite straightforward request.

[1:24:18] Trustee Fast (probable): It is a ditch on the side of a road.

[1:24:21] Trustee Fast (probable): The water does not flow into a riparian area.

[1:24:26] Trustee Fast (probable): It is part of an overall sensitive ecosystem

[1:24:30] Trustee Fast (probable): as it flows into the forest,

[1:24:31] Trustee Fast (probable): but it's very clear that you require this

[1:24:34] Trustee Fast (probable): in order to access the property at all.

[1:24:37] Trustee Fast (probable): And there's several other,

[1:24:40] Trustee Fast (probable): I expect several other DPAs to come

[1:24:44] Trustee Fast (probable): exactly in the same area for the same reason.

[1:24:47] Trustee Fast (probable): Thank you.

[1:24:48] Trustee Fast (probable): As somebody who has seen salmon thronging up a ditch,

[1:24:52] Trustee Fast (probable): I always think it's good to check these things.

[1:24:54] Trustee Fast (probable): So thank you everybody for being careful about the process.

[1:24:58] Trustee Fast (probable): and hearing no more questions or discussion then I'm going to call the

[1:25:03] Trustee Fast (probable): question all those in favor 1 2 3 hands went up and thank you that passes

[1:25:08] Trustee Fast (probable): unanimously and now the applicant has a chance to indicate your concurrence with

[1:25:16] Trustee Fast (probable): the record or to advise of any errors or omissions do you have anything you want

[1:25:20] Trustee Fast (probable): to stay no nathan are you good you passed it yeah i'm good okay okay i think it sounds like you're

[1:25:30] Trustee Fast (probable): busy so we'll let you go

[1:25:31] Voice 13: yeah okay

[1:25:35] Trustee Fast (probable): thank you okay thank you

[1:25:39] Trustee Fast (probable): bye and uh thank you plan divinia so

[1:25:44] Trustee Fast (probable): So that's good. We are now there. There was a ticket. Okay. Thank you. Okay. And we're

[1:25:55] Trustee Fast (probable): now at 37. We're doing okay. All

[1:26:02] Trustee Rogers (probable): right. We're at number nine. So

[1:26:04] Trustee Fast (probable): we're now into 9.1. Page

[1:26:08] Trustee Fast (probable): 119. Zoom along here. And I'm going to get to page 119. And here we come in. Sorry.

[1:26:30] Trustee Fast (probable): Okay, I found my place.

[1:26:35] Trustee Fast (probable): Hello, Planner Egan.

[1:26:37] Trustee Fast (probable): I see you there.

[1:26:41] Trustee Fast (probable): Some here can see your screen, but they will be seeing it for people who are live streaming

[1:26:49] Trustee Fast (probable): or perhaps are watching the recording.

[1:26:51] Trustee Fast (probable): And so I think we're ready.

[1:26:54] Trustee Fast (probable): Please go ahead.

[1:26:57] Planner Eggen (probable): Great.

[1:26:58] Planner Eggen (probable): Thanks, Chair Fast.

[1:27:00] Planner Eggen (probable): So this is a staff report, and it provides a status update on the project.

[1:27:06] Planner Eggen (probable): project, the Gambier Island Official Community Plan and Land Use By-law Targeted Review project.

[1:27:13] Planner Eggen (probable): And it also, staff are requesting confirmation of endorsement of the project charter.

[1:27:21] Planner Eggen (probable): And specifically with respect to the project charter, staff amended the charter in accordance

[1:27:31] Planner Eggen (probable): with the July 22nd resolution and that can be found in attachment one staff

[1:27:37] Planner Eggen (probable): note that that it wasn't a door endorsed at the time as amended but staff do

[1:27:44] Planner Eggen (probable): recommend that the LTC do so as a matter of good process and additionally staff

[1:27:51] Planner Eggen (probable): have adjusted the project charter to better reflect the land use bylaw review

[1:27:55] Planner Eggen (probable): element of the project which was added by the LTC at their May 27th business

[1:28:01] Planner Eggen (probable): meeting and those recommended changes can be a founded found in attachment to

[1:28:07] Planner Eggen (probable): so staff are recommending that the LTC endorsed the project charter dated with

[1:28:12] Planner Eggen (probable): today's date in attachment to and just to in terms of status updates I'd just

[1:28:22] Planner Eggen (probable): like to highlight a couple of notes in terms of the working group and level of

[1:28:26] Planner Eggen (probable): consultation so invitations for expressions of interest were sent out for the working group and

[1:28:33] Planner Eggen (probable): we've received submissions and they are included in the in-camera portion of the LTC business

[1:28:39] Planner Eggen (probable): meeting today for the LTC's consideration and so following the meeting the selected members

[1:28:47] Planner Eggen (probable): members will be advised and appraised of the next steps and in terms of the level of comfort

[1:28:56] Planner Eggen (probable): consultation for the project staff just wanted to clarify that the highest level of public

[1:29:01] Planner Eggen (probable): consultation that can be achieved as defined by the international association for public

[1:29:07] Planner Eggen (probable): participation without fettering the ltc's decision making authority is to consult

[1:29:13] Planner Eggen (probable): consult and the international association of public participation

[1:29:26] Planner Eggen (probable): consultation levels is in attachment 3 and so this change to the level of

[1:29:34] Planner Eggen (probable): consultation is on recommendation from local planning services management so

[1:29:42] Planner Eggen (probable): so

[1:29:42] Trustee Fast (probable): just to wrap can you

[1:29:43] Planner Eggen (probable): that was uh

[1:29:44] Trustee Fast (probable): we're on page 126 and she's saying that we changed from

[1:29:48] Trustee Fast (probable): uh involve on the spectrum to consult what

[1:29:53] Trustee Rogers (probable): i missed was on the recommendation of

[1:29:57] Trustee Rogers (probable): yes

[1:29:58] Planner Eggen (probable): on the recommendation

[1:30:00] Planner Eggen (probable): of local planning services management oh and so just just to wrap up so staff are

[1:30:15] Planner Eggen (probable): recommending that the ltc endorse the project charter as amended and that's in attachment

[1:30:21] Planner Eggen (probable): too okay

[1:30:24] Trustee Fast (probable): thank you very much

[1:30:25] Trustee Fast (probable): planner agate if you're complete then i'm going to

[1:30:30] Trustee Fast (probable): ask thank you

[1:30:32] Trustee Fast (probable): then i'm going to ask who has questions for the planner are there specific questions

[1:30:38] Trustee Fast (probable): go ahead trustee stanford uh it's specifically around this consult versus involve i wonder if

[1:30:46] Trustee Fast (probable): you could clarify a little bit more because if we are this is all a public package if people were to

[1:30:52] Trustee Fast (probable): read that defining feature of the iap2 spectrum it's it's a bit lackluster if we use those words

[1:31:05] Trustee Fast (probable): so if you could just give me a little bit more details to why

[1:31:09] Trustee Fast (probable): involve fetters the local trust committee and

[1:31:15] Planner Eggen (probable): i i might um uh call on

[1:31:20] Planner Eggen (probable): on Manager Cowher to speak to it as well, but as if you can see in the spectrum here,

[1:31:30] Planner Eggen (probable): I will move it to that part of the attachments, sorry to scroll through here.

[1:31:40] Planner Eggen (probable): So with respect to the promise to the public, you'll see that involve or collaborate speaks

[1:31:48] Planner Eggen (probable): speaks to ensuring that your concerns are and aspirations are directly reflected in

[1:31:54] Planner Eggen (probable): the alternatives developed and provide feedback on how the public input influenced the decision.

[1:32:01] Planner Eggen (probable): So in terms of reflected the alternatives developed directly, sorry, we will work with

[1:32:08] Planner Eggen (probable): you to ensure that your concerns and aspirations are directly reflected in the alternatives

[1:32:13] Planner Eggen (probable): developed. So in that respect management is letting us know that that's

[1:32:21] Planner Eggen (probable): potentially an issue when it comes to your authority as decision-makers and

[1:32:29] Planner Eggen (probable): maybe manager Coward can speak more specifically to this.

[1:32:35] Planner Zupanec: It was a comment made by Dr. Marler about bettering your discretion and we

[1:32:43] Voice 11: didn't want to imply that

[1:32:45] Trustee Fast (probable): you could do that.

[1:32:45] Trustee Fast (probable): that. So he had actually, you know, communicate, because

[1:33:00] Trustee Fast (probable): involve the level of involved discretion, how it involves it

[1:33:08] Trustee Fast (probable): implies that you are directly taking direction from taking

[1:33:17] Trustee Fast (probable): direction from the public, as opposed to just getting their

[1:33:20] Trustee Fast (probable): input, or, you know, promising that their concerns will be

[1:33:26] Trustee Fast (probable): directly address okay

[1:33:33] Voice 4: thank

[1:33:35] Trustee Fast (probable): you so this

[1:33:36] Trustee Fast (probable): is an interesting can i this

[1:33:38] Trustee Rogers (probable): is an interesting discussion

[1:33:40] Trustee Rogers (probable): and i can hardly wait to see how it plays out in other trust areas where i know that

[1:33:47] Trustee Rogers (probable): community consultation is a huge issue and there's lots of discussion about about how you do that

[1:33:55] Trustee Rogers (probable): and so is it your understanding that this is going to be a a standard we're

[1:34:04] Trustee Rogers (probable): just policy or position of the of the trust that we will promise anything

[1:34:09] Trustee Rogers (probable): beyond a consult level of the IEP to spectrum I

[1:34:15] Trustee Fast (probable): think he's directing his

[1:34:16] Trustee Fast (probable): question to yes I

[1:34:17] Trustee Rogers (probable): am and I appreciate that it may have not been you that made

[1:34:23] Trustee Rogers (probable): to comment but i'm wondering if that if there's been that developed a conversation or whether it

[1:34:28] Trustee Rogers (probable): was just simply a an offhand without an analysis or a staff report or something i would say it's

[1:34:36] Trustee Fast (probable): the latter there hasn't been a

[1:34:38] Voice 4: comprehensive discussion about it it was it was a comment

[1:34:44] Voice 4: in a meeting

[1:34:46] Voice 4: and we just happened to be addressing it with this staff

[1:34:51] Voice 11: report so

[1:34:53] Trustee Fast (probable): I think it's probably worth a minor.

[1:34:57] Voice 13: I would think so.

[1:35:01] Trustee Fast (probable): Good idea to get these things clarified, especially because I can see the response from the trustees here.

[1:35:08] Trustee Fast (probable): And I'm wondering, though, if I can draw us back into this meeting, whether how it relates to the staff report from Planner Egan and the changes to the scope and scale.

[1:35:24] Trustee Fast (probable): Well,

[1:35:24] Trustee Rogers (probable): I don't want to speak for my co-trustee, but I'll give

[1:35:29] Voice 4: you my reaction

[1:35:29] Trustee Rogers (probable): is that I think by definition, once you get an APC or a working group working on a problem and put that out to them, you are involving them.

[1:35:38] Trustee Rogers (probable): and and I think that's probably why your initial staff report planner again sort

[1:35:48] Trustee Rogers (probable): of talked about we'll go to the level of involved as opposed to simply consult

[1:35:53] which we do on some things we just consult I think that I I would be

[1:36:01] careful about

[1:36:02] Trustee Rogers (probable): going to a new working group presumably we set one up and say

[1:36:06] Trustee Rogers (probable): oh by the way we're going to acknowledge your concerns and provide feedback on how the public

[1:36:13] Trustee Rogers (probable): influence influence the decision and we'll keep you informed um but we won't um we won't ensure

[1:36:22] Trustee Rogers (probable): that your concerns are directly reflected and alternative provide feedback etc etc so and we

[1:36:29] Trustee Rogers (probable): are going to work directly with the public throughout the process to ensure public concerns

[1:36:33] Trustee Rogers (probable): and aspirations are consistently understood and considered which is the involved sector so i um

[1:36:40] have some

[1:36:40] Trustee Rogers (probable): concerns about that although i appreciate that you're trying to flag for us

[1:36:44] Trustee Rogers (probable): what the limits i thought it might be a budgetary thing that you can't promise involved on a budget

[1:36:50] Trustee Rogers (probable): but it sounds like more a concern about bettering our discretion

[1:36:56] Trustee Fast (probable): yes okay go ahead trustee senator add to this if we're going to include the iap2 which we have in

[1:37:03] Trustee Fast (probable): several different packages for different committees and LTCs that looks pretty poor

[1:37:12] Trustee Fast (probable): if you were sitting at number two of five opportunities and I just think of other LTCs

[1:37:21] Trustee Fast (probable): that are already through a lot of their OCP and they would not they would be up around

[1:37:27] Trustee Fast (probable): collaborate and empower at least in their understanding of what they're doing

[1:37:33] Trustee Fast (probable): me um so i mean they're they're doing fine

[1:37:37] Trustee Rogers (probable): who's that well

[1:37:39] Trustee Fast (probable): let's get it lcc yeah so um i'm not

[1:37:45] Trustee Fast (probable): comfortable with the consult um i think when it talks about aspirations or reject directly

[1:37:53] Trustee Fast (probable): reflected in the alternatives that's alternatives that we may not go with that specific one but that

[1:38:00] Trustee Fast (probable): we have the the decency and wherewithal to explain to people why their um their requests have not

[1:38:08] Trustee Fast (probable): been accommodated to the best of our abilities so yeah i would like to move that we stick with

[1:38:15] Trustee Fast (probable): involved okay so where

[1:38:17] Trustee Fast (probable): would that be changed in the uh so that would work uh planner do you have

[1:38:22] Trustee Fast (probable): any comment on that or could you suggest where that change would be in the document i'm just

[1:38:29] Trustee Fast (probable): not see so

[1:38:31] Planner Eggen (probable): it's not identified in the project charter okay uh just in a previous staff report

[1:38:41] Planner Eggen (probable): right okay good

[1:38:43] Trustee Fast (probable): okay thank you so maybe at some point you want to uh ask staff for

[1:38:47] Trustee Fast (probable): an analysis or something like that but it doesn't sound like it's in this charter

[1:38:53] Trustee Rogers (probable): it's not the charter

[1:38:54] Trustee Fast (probable): but it's in the report but

[1:38:56] Trustee Rogers (probable): the staff is basically flagging for us

[1:38:58] Trustee Rogers (probable): yeah just so you know this is what we're going to aim for if we're going to go with the eye

[1:39:03] Trustee Rogers (probable): iep2 has become sort of the gold standard for the trust um

[1:39:08] Trustee Rogers (probable): and i expect other organizations

[1:39:10] Trustee Rogers (probable): sort of they use it as a tag but i noticed the i noticed that the um consultant for the

[1:39:16] the trust policy statement used it as well um and i

[1:39:21] Trustee Rogers (probable): think it was more a resource thing but we were

[1:39:23] Trustee Rogers (probable): sort of bordering between consultant involved we sort of ended up sort of in the middle of

[1:39:28] Trustee Rogers (probable): there because they're going to have some focus groups which move you more into into the involved

[1:39:33] Trustee Rogers (probable): section as opposed to the consultant section i'm not sure how to deal with this because i'm i'm

[1:39:39] Trustee Rogers (probable): my understanding is this isn't necessarily coming from the planner or but rather reflecting

[1:39:44] Trustee Rogers (probable): something that you had been suggested or directed and I guess we could tell at

[1:39:52] least I am her trustee fast indicate her view but our chair fast but that we were

[1:39:59] real comfortable with just sticking with a consult level on this thing and I

[1:40:06] Trustee Rogers (probable): think we could take it to I can certainly we can certainly take the

[1:40:09] Trustee Rogers (probable): the executive committee and ask for a report about whether this is going to be

[1:40:15] Trustee Rogers (probable): a consistent theme um going forward with with ocp or other types of major reviews of

[1:40:23] Trustee Rogers (probable): land use bylaws i because that would be i think a fairly fairly vigorous conversation at trust

[1:40:31] Trustee Rogers (probable): council uh

[1:40:33] Trustee Fast (probable): about that well my comment was going to be to run this past folks as i'm looking at

[1:40:39] Trustee Fast (probable): the recommendation on page 119 and uh to wonder if we could insert the words

[1:40:46] Trustee Fast (probable): um consultation to take place at the iap two level engage no involved involved sorry and uh

[1:40:57] Trustee Fast (probable): i'm sorry i didn't have it in front of me well that's the

[1:40:59] Trustee Rogers (probable): i involved as the ip23 yeah well sorry

[1:41:03] Trustee Rogers (probable): yes it's the third level of iap yeah

[1:41:06] Voice 4: it's confusing well

[1:41:07] Trustee Rogers (probable): i don't want to put the staff in

[1:41:08] Trustee Rogers (probable): difficult scenario if their director has said you shouldn't promise that yeah i

[1:41:13] Trustee Rogers (probable): think we need

[1:41:13] Trustee Rogers (probable): to clarify this with the director unless i'm misreading the situation here is that am i

[1:41:20] Trustee Rogers (probable): misreading

[1:41:20] Voice 11: i think your idea about bringing it to the executive committee yeah and

[1:41:28] Trustee Fast (probable): this and we as

[1:41:29] Trustee Fast (probable): the ltc could ask request the executive committee to provide clarity around what levels right

[1:41:41] Trustee Fast (probable): ask for so

[1:41:41] Trustee Rogers (probable): so i'm happy

[1:41:43] Trustee Rogers (probable): to make both the motion for those for the because i i agree with you

[1:41:47] Trustee Rogers (probable): chair fasty the um the project charter doesn't

[1:41:51] Trustee Rogers (probable): really address this issue so we can approve

[1:41:53] Trustee Rogers (probable): we can approve the project charter and that i could make a second motion to ask the lgc to

[1:42:00] Trustee Rogers (probable): request the executive committee to explore the level of iep to spectrum engagement that

[1:42:06] Trustee Rogers (probable): is recommended for trust committees on vital amendments

[1:42:11] Trustee Fast (probable): and i just want to state in minutes

[1:42:16] Trustee Fast (probable): that from the staff report that i am not comfortable with the recommendation of the level

[1:42:25] Trustee Fast (probable): of public consultation clarified and that i would like to aim for the iap to involve as much as

[1:42:37] Trustee Fast (probable): possible in both levels something yeah okay she's good okay that's great thank you and uh who would

[1:42:48] Trustee Fast (probable): like to make the first motion i can make the first one yeah okay i got it

[1:42:54] Trustee Fast (probable): okay i moved that the

[1:42:55] Trustee Fast (probable): gambier island local trust committee endorsed the gambier island efficient community plan and land

[1:43:00] Trustee Fast (probable): use bylaw targeted review project charter dated october 14 2021 as amended i just realized i did

[1:43:08] Trustee Fast (probable): have another question um so before you second well we can go ahead go ahead uh do i have a seconder

[1:43:16] Trustee Fast (probable): and then i can answer okay

[1:43:18] Trustee Rogers (probable): sure okay

[1:43:19] Trustee Fast (probable): sorry i thought you were

[1:43:19] Trustee Rogers (probable): looking to me first before we

[1:43:21] Trustee Rogers (probable): know

[1:43:21] Trustee Fast (probable): that's going to get you sorry we have a motion moved and seconded and you've got another

[1:43:25] Trustee Fast (probable): question yeah go ahead just in the project charter we're talking about in scope there's nothing that

[1:43:31] Trustee Fast (probable): specifically says docs but i'm assuming that it's in the marine what's the term um policy and

[1:43:43] Trustee Fast (probable): schedule updates regarding land and marine use designations including new or amended use

[1:43:48] Trustee Fast (probable): designations it's just not clear that doc discussion let's ask

[1:43:54] Trustee Fast (probable): planner egg does that

[1:43:55] Trustee Fast (probable): include docs which

[1:43:57] Planner Eggen (probable): part of the project charter are you referring

[1:44:00] Trustee Fast (probable): to and objective there's nowhere

[1:44:03] Trustee Fast (probable): that says specifically we're talking about zoning around docks and the

[1:44:10] Trustee Fast (probable): importance of docks to the communities. Well I see it here under objectives. Oh

[1:44:15] Trustee Fast (probable): yeah. Oh I didn't see it. Shoreline protection from public docks. Never mind.

[1:44:20] Trustee Fast (probable): But that says public docks. Yeah those are the

[1:44:22] Trustee Fast (probable): ones we're talking about. All right just check.

[1:44:24] Trustee Fast (probable): Okay never mind I'm good. Okay. Okay thank you. Any more questions for the planner? No not for me.

[1:44:31] Trustee Fast (probable): Great. Then hearing none, I'm going to call the question. All those in favor? Three hands went up. Thank you. That passes unanimously. And Trustee Rogers?

[1:44:43] Trustee Rogers (probable): Yeah, now I have to repeat what I said a minute ago. I don't know how much of it I am taught.

[1:44:49] Trustee Fast (probable): I'm

[1:44:50] Trustee Rogers (probable): moving to the local trust committee. Sorry, you've got something?

[1:44:53] Voice 6: I do.

[1:44:53] Voice 6: Okay.

[1:44:58] Voice 6: to request the executive committee to explore the level of our aap2 spectrum of engagement

[1:45:04] Voice 6: that is recommended for lccs on bylaw amendments yeah

[1:45:09] Trustee Rogers (probable): and i'd say explore and

[1:45:11] Trustee Rogers (probable): and explain and clarify clarify explore

[1:45:17] Trustee Fast (probable): and clarify great okay thank you you make that

[1:45:20] Trustee Fast (probable): motion i do okay

[1:45:22] Trustee Fast (probable): you have a seconder thank you trustee stanford and uh any more discussion

[1:45:27] Trustee Fast (probable): Good. All those in favor? Thank you. That passes unanimously. Very good. Okay, now we're on to, we're at, just so people know, just before five o'clock. So we're on time here, and we've got an addition here in our agenda, Keats for Short Protection 9.2.

[1:45:46] Trustee Fast (probable): and uh staff okay bye thank you marnie sorry about that um trying to keep track of too many

[1:45:56] Trustee Fast (probable): things and page numbers and all that um now we're on uh uh social protection who's who's our plan

[1:46:05] Trustee Fast (probable): sonya right

[1:46:05] Voice 4: it's

[1:46:07] Trustee Fast (probable): planet she's right in the room sorry i'm

[1:46:09] Voice 4: looking on my screen

[1:46:10] Trustee Fast (probable): i think i must be tiring a little bit so excuse me if i'm stumbling and uh go ahead this is not

[1:46:17] Trustee Fast (probable): a staff report no this

[1:46:18] Voice 13: is mine no

[1:46:20] Trustee Fast (probable): no this is me just making sure i've got the right staff

[1:46:22] Trustee Fast (probable): uh connected uh that in case we've got things that we want to talk about this is a something

[1:46:28] Trustee Fast (probable): you wanted to add to the uh agenda trustee rogers thank

[1:46:32] Trustee Rogers (probable): you very much and um thank you for the uh

[1:46:35] Trustee Rogers (probable): the consideration of the other trustees doing this and i appreciate

[1:46:41] Trustee Fast (probable): the camera a little bit

[1:46:42] Trustee Fast (probable): excuse me one moment because it's off of you it wants to look at the projection screen so

[1:46:47] Trustee Fast (probable): i'm just going to do it manually and we'll see what happens wait

[1:46:52] Trustee Rogers (probable): just so you know if you go into

[1:46:54] Trustee Rogers (probable): zoom meeting it's perfect is it oh good

[1:46:57] Voice 10: okay that's

[1:46:58] Trustee Rogers (probable): perfect i can see everything i could see

[1:47:00] Trustee Rogers (probable): the planner i could see the screen when it's shared i

[1:47:03] Trustee Fast (probable): just had a lot of skill so go ahead

[1:47:06] Trustee Fast (probable): so

[1:47:06] Trustee Rogers (probable): so that's the answer is just let us all log into the zoom if

[1:47:11] Trustee Fast (probable): we've got the bandwidth yeah yeah

[1:47:12] Trustee Fast (probable): okay go ahead so

[1:47:14] Trustee Rogers (probable): this is

[1:47:15] Trustee Rogers (probable): um i appreciate this is a bit of an unusual process that we're involved in

[1:47:20] Trustee Rogers (probable): i did speak to staff about what the best way to do this is because we do have a community

[1:47:24] Trustee Rogers (probable): information meeting tonight at 6 30 related to uh these two proposed bylaws which have been given

[1:47:31] Trustee Rogers (probable): first reading um and the advice i got uh was that it probably would not be the best idea to try and

[1:47:41] Trustee Rogers (probable): make motions at the actual cim because that's not the purpose of those um although i suppose

[1:47:47] Trustee Rogers (probable): both technically we do it um and i have come to the conclusion of that some amendments need to

[1:47:54] Trustee Rogers (probable): be made to bylaw 154 and i would like to make them now i don't believe it's it's healthy for

[1:48:02] the community or for our process to leave it another month and a bit to deal with this in

[1:48:09] November there is a lot of concern and some some concern and some anger and

[1:48:23] some and

[1:48:25] Trustee Rogers (probable): a lot of a lot of and some fear of people who are concerned about the

[1:48:31] Trustee Rogers (probable): changes the change that was proposed on July the 22nd and was put in the in the

[1:48:39] Trustee Rogers (probable): the first reading of the bylaw of changing the setback from seven and a half to 50 meters,

[1:48:44] Trustee Rogers (probable): I've had a number of conversations with folks, particularly in Eastbourne and Keats Landing,

[1:48:52] Trustee Rogers (probable): who have made it clear to me that their view is that that would in many ways sterilize

[1:49:01] Trustee Rogers (probable): their property in terms of rebuilding or bailing.

[1:49:05] Trustee Rogers (probable): there are a lot of buildings there that are are aging out they're getting to the 70 80 year period

[1:49:14] Trustee Rogers (probable): and uh they they're going to need to be either replaced or substantially renovated particularly

[1:49:21] Trustee Rogers (probable): as the subdivision proceeds and keeps landing um there are a number of very slots that are

[1:49:28] Trustee Rogers (probable): very shallow. They're not very deep at all and a 15 meter setback causes

[1:49:36] Trustee Rogers (probable): concern because they don't know if a variance is ever going to get granted

[1:49:40] Trustee Rogers (probable): although we just granted a bunch at the sea ranch. But more importantly

[1:49:45] Trustee Rogers (probable): it's the perception that what we're doing at this stage has caused a lot of

[1:49:50] Trustee Rogers (probable): hard feelings and a lot of anxiety in the community. So I didn't want that, I do not want

[1:49:56] Trustee Rogers (probable): want that situation to to persist you have to fester or persist I am hoping

[1:50:04] Trustee Rogers (probable): that we have told the community repeatedly that we're listening and that

[1:50:10] Trustee Rogers (probable): we want to hear what they have to say I think it's very clear what they had to

[1:50:13] Trustee Rogers (probable): say and I am convinced that our original approach of putting a DPA of 15 meters

[1:50:20] Trustee Rogers (probable): but a setback of seven and a half um is is the is uh a suitable way to proceed with a um protecting

[1:50:30] the foreshore which is the original intention i have to say as well um that it it there's been a

[1:50:37] little of some concern from the working group that they feel a

[1:50:40] Trustee Rogers (probable): bit um not abandoned but a bit thrown

[1:50:44] Trustee Rogers (probable): on the bus because we never talked about this possibility at least not specifically in the

[1:50:50] Trustee Rogers (probable): working group uh we talked about a development permit and that was the sort of the consensus

[1:50:56] Trustee Rogers (probable): that was reached and i used that term largely um because we didn't talk about the details that was

[1:51:02] Trustee Rogers (probable): reached at the working group and so they sort of are left with this well that's not what we talked

[1:51:07] Trustee Rogers (probable): talked about. So I appreciate that all the best practices that are out there, but the

[1:51:14] Trustee Rogers (probable): reality is, in my view, that as some of the comments were made during the CIM, these developments

[1:51:23] Trustee Rogers (probable): in this subdivision plan and the way the matter at the Keytown has developed is something

[1:51:30] Trustee Rogers (probable): that's been in place for, in some cases, 100 years, in some cases for 70 and 80 years,

[1:51:36] Trustee Rogers (probable): in some cases for a shorter period of time and it's not ideal but it is what we're left with

[1:51:41] Trustee Rogers (probable): and it's the way people have built their community around this so i would like to make a few motions

[1:51:47] Trustee Rogers (probable): which effectively will um rescind the first reading replace the seven and a half the sorry

[1:51:55] Trustee Rogers (probable): the 15 meter setback in the in bylaw 154 would fit back to seven and a half meters with the

[1:52:01] Trustee Rogers (probable): exception of two very large lots on the island that are undeveloped where they will will where

[1:52:07] Trustee Rogers (probable): i'm proposing that they remain at 15 meters because there's been no development there yet

[1:52:12] Trustee Rogers (probable): and uh so they're starting off with clean shape slate and then give the new bylaw first reading

[1:52:18] Trustee Rogers (probable): again i grant uh understand this is awkward in a way because we've got a cim going tonight that's

[1:52:26] Trustee Rogers (probable): based on the other first reading but i i do not want this to wait until november 18th

[1:52:31] Trustee Rogers (probable): um so i have those motions to make and i'm happy to make them or have a discussion if anybody has

[1:52:37] Trustee Rogers (probable): any questions thank

[1:52:40] Trustee Fast (probable): you uh trustee rogers and trustee rogers did circulate his draft motions

[1:52:44] Trustee Fast (probable): uh to us beforehand and as he mentioned he did talk to the uh planners um i would uh i'll go

[1:52:51] Trustee Fast (probable): go let you go first trustee stanford um well just i think this is what the process is supposed to do

[1:52:58] Trustee Fast (probable): um we put um the proposed drafts out there we're getting comments back um if we wait too much

[1:53:09] Trustee Fast (probable): longer um to consider this again i think the the amount of venture all will take away from the

[1:53:19] Trustee Fast (probable): project itself and i i do think that there were some things that i at least i didn't consider

[1:53:26] Trustee Fast (probable): and it was around how the working group was part of this process and i i felt we were committed to

[1:53:34] Trustee Fast (probable): to the inclusion of the working group and their opinions and ideas um so i i am in support of

[1:53:44] Trustee Fast (probable): moving forward, which is what I consider part of the normal process of working through bylaws,

[1:53:53] Trustee Fast (probable): proposed bylaws, is we put something out there. There are some really good reasons for it to be

[1:53:59] Trustee Fast (probable): read. I'm in support. Okay, thank you. And I was surprised to see it because I thought we had a

[1:54:10] Trustee Fast (probable): pretty good process going forward. But on the other hand, I could see the input coming from

[1:54:15] Trustee Fast (probable): from the public and the comments that people were making.

[1:54:20] Trustee Fast (probable): I hadn't thought about that.

[1:54:22] Trustee Fast (probable): Well, the part about the working group wasn't clear to me.

[1:54:25] Trustee Fast (probable): So thank you, Trustee Rogers for clarifying that.

[1:54:28] Trustee Fast (probable): And I think we do have sea level rise looking at us coming.

[1:54:37] Trustee Fast (probable): We've got bigger winter storms,

[1:54:39] Trustee Fast (probable): all those kinds of challenges around preserving

[1:54:46] Trustee Fast (probable): the remaining ecology on the shorelines.

[1:54:48] Trustee Fast (probable): but I'm not an expert on those things.

[1:54:49] Trustee Fast (probable): And I think maybe in the future there will be time to deal with them.

[1:54:56] Trustee Fast (probable): If we can't deal with them now, I appreciate the good practice work

[1:54:59] Trustee Fast (probable): that went into the staff report and the consideration that trustees had

[1:55:05] Trustee Fast (probable): on giving it first reading.

[1:55:08] Trustee Fast (probable): And now we're in the part of the process where we're getting the first chunk

[1:55:12] Trustee Fast (probable): of feedback, more to come, I'm sure, later today.

[1:55:16] Trustee Fast (probable): and uh so i will uh i'm happy to um have you make a motion and i'm not sure if i'm in support

[1:55:26] Trustee Fast (probable): or not but i think i am okay so

[1:55:29] Trustee Rogers (probable): then that's fine it's fair enough but it's just what i also just

[1:55:32] Trustee Rogers (probable): say um that i recognize that this what i'm doing today is not strictly in line with what

[1:55:43] Trustee Rogers (probable): the planner and the planners would think is best practices um it's uh and i've received that advice

[1:55:51] Trustee Rogers (probable): and it was all very well thought out good advice and i recognize that it's not a best practices

[1:55:56] Trustee Rogers (probable): both in terms of of the actual uh section of provisions of the bylaw and it's not probably

[1:56:04] Trustee Rogers (probable): best practices in terms of process we set out a double cim we should probably go through the

[1:56:11] Trustee Rogers (probable): cims first before we do this but uh i honestly have just i just have come and i i know i even

[1:56:18] Trustee Rogers (probable): said as early as late as tuesday we just need to slow the process down and sort of take into

[1:56:22] Trustee Rogers (probable): consideration but i actually um came to the conclusion that uh that we need to sort of take

[1:56:29] i'm

[1:56:29] Trustee Rogers (probable): convinced about this issue i've listened very carefully i i had a long conversation with the um

[1:56:36] Trustee Rogers (probable): uh i don't know if he's the chair but he's the the head of the keats leaseholders association today

[1:56:44] uh very very reasonable uh discussion and um and he's he has other considerations as well that i

[1:56:52] i have listened very carefully to

[1:56:55] Trustee Rogers (probable): him and mr lapine and some others and a number of others

[1:56:58] Trustee Rogers (probable): who have raised the issue that this is causing a lot of angst and anxiety and i don't think that

[1:57:05] was the intention so um hopefully uh if these motions are supported we can uh then focus on

[1:57:13] Trustee Rogers (probable): the protection the the other steps we've proposed to protect the environment um so i have i have

[1:57:22] Trustee Rogers (probable): sent the copies of the motions to um to diane to the recorder um and i i don't

[1:57:30] Trustee Fast (probable): know go ahead

[1:57:30] Trustee Fast (probable): So I'm going to

[1:57:32] Trustee Rogers (probable): move first that first reading of the Gambier Isle Trust Committee

[1:57:36] Trustee Rogers (probable): bylaw number 154 cited as Keats Isle land use bylaw 2002 amendment number 1, 2021 be rescinded.

[1:57:46] Trustee Fast (probable): Do I have a seconder? And I have a seconder. So any more discussion?

[1:57:51] Trustee Rogers (probable): No, as I understand it, this is the right process if we're going to make an amendment and then give

[1:57:56] Trustee Rogers (probable): it back to first reading again. So I was just going to amend the bylaw, but this is the advice

[1:58:01] Trustee Rogers (probable): I got this is the correct first thing looks

[1:58:04] Trustee Fast (probable): good okay thank you yes later on

[1:58:07] Trustee Fast (probable): the agenda you do have a third motion puts back so just making that clear for

[1:58:12] Trustee Fast (probable): anybody who might be watching and they haven't been able to see your second

[1:58:17] Trustee Fast (probable): another emotions

[1:58:18] Trustee Fast (probable): yet so he's doing it step by step and he's got the advice of

[1:58:24] Trustee Fast (probable): staff if he wanted to make these uh changes and um so i'm uh we have a motion that's moved to second

[1:58:33] Trustee Fast (probable): and i'm not hearing any more discussion so i'm going to call a question all those in favor

[1:58:37] Trustee Fast (probable): okay that passes unanimously thank you i

[1:58:41] Trustee Rogers (probable): moved at the gambier island local trust committee bylaw

[1:58:45] Trustee Rogers (probable): number 154 and that would be uh sorry cited as keats island land use bylaw 2002 amendment number

[1:58:53] Trustee Rogers (probable): 1 2021 be amended by removing the current section 1.2 and replacing it with the following under part

[1:59:01] Trustee Rogers (probable): 2 general land use regulation section 2.7 measurements of setbacks buildings and structures

[1:59:09] Trustee Rogers (probable): subsection 2.7.3 is amended by removing it its entirety and replacing it with the following

[1:59:16] Trustee Rogers (probable): a no buildings or structures except a platform with a maximum area of five square meters

[1:59:21] Trustee Rogers (probable): or a set of stairs or a walkway for the purpose of accessing the foreshore

[1:59:26] Trustee Rogers (probable): or a permitted float dock, wharf, or other permitted marine-related structures

[1:59:31] Trustee Rogers (probable): may be constructed, reconstructed, moved, extended, or located

[1:59:35] Trustee Rogers (probable): within 7.5 meters, bracket, 24.6 feet of the natural boundary of the sea

[1:59:43] Trustee Rogers (probable): and be notwithstanding subparagraph A, the property is zoned rural comprehensive

[1:59:49] Trustee Rogers (probable): hensu and my

[1:59:50] Trustee Rogers (probable): brackets uh lot 876 and 1829 bracket the setback set out above shelby 15 meters

[2:00:00] Trustee Rogers (probable): bracket 49.2 bracket thank

[2:00:07] Trustee Fast (probable): you thank you i was just making sure that i understood the

[2:00:13] Trustee Fast (probable): only change in here then is seven

[2:00:16] Trustee Rogers (probable): and a half meters okay as

[2:00:18] Trustee Rogers (probable): opposed to 15 meters

[2:00:21] Trustee Fast (probable): thank you except for those two long except for these two lots except

[2:00:26] Trustee Rogers (probable): for the two lots and

[2:00:27] Trustee Rogers (probable): and i could show you the map but it's effectively the two large lots that are undeveloped in the

[2:00:33] Trustee Rogers (probable): middle of the uh in the middle of the property in the middle of the island okay they've never

[2:00:41] Trustee Rogers (probable): developed all

[2:00:43] Trustee Fast (probable): right and i've just seen the minute taker's got the right okay she's got the right

[2:00:47] Trustee Fast (probable): stuff very good okay thank you i wanted that clarification and just for people watching

[2:00:52] Trustee Fast (probable): that's a whole bunch of words the only things that have changed are the 7.5 and a and the uh

[2:00:59] Trustee Fast (probable): addition of the two large lots okay uh thank you then any more discussion i'm going to call

[2:01:05] Trustee Fast (probable): the question all those in favor one two three that passes unanimously thank you very much

[2:01:12] Trustee Fast (probable): and then um continue on and

[2:01:15] Trustee Rogers (probable): i'll move the the gambier island local trust committee

[2:01:18] Trustee Rogers (probable): file number 154 site is keats island land use bylaw 2002 amendment number one 2021

[2:01:25] Trustee Rogers (probable): 21 be read a first time as a myth thank you

[2:01:29] Trustee Fast (probable): seconder very good thank you trustee stanford so this

[2:01:32] Trustee Fast (probable): is bringing um the first reading back with those two changes and um

[2:01:40] Trustee Fast (probable): then we can continue with this community information meeting

[2:01:43] Trustee Fast (probable): cim tonight okay thank you and uh any further discussion okay i'll call

[2:01:50] Trustee Fast (probable): the question all those in favor one two three hands go up so that passes

[2:01:55] Trustee Fast (probable): this unanimously thank you thank

[2:01:56] Trustee Fast (probable): you very much thanks

[2:01:57] Trustee Rogers (probable): for your consideration and let me just say

[2:01:59] Trustee Rogers (probable): um i'm happy that the planner wants me that wants me to make a statement at the beginning of the

[2:02:04] Trustee Rogers (probable): cim about the process we can do and

[2:02:06] Trustee Fast (probable): i'd like to just say something as well now do you want to

[2:02:12] Trustee Fast (probable): just throw that on facebook see people will have heard you read it um i don't think but i don't

[2:02:21] Trustee Fast (probable): think people can you

[2:02:23] Trustee Rogers (probable): mean tell everybody what we just did well

[2:02:26] Trustee Fast (probable): he's going to tell us in person

[2:02:28] Trustee Fast (probable): tonight maybe that's the way to wait for it because we don't have a way to approve our

[2:02:32] Trustee Fast (probable): minutes or anything like that at this point so um i just

[2:02:36] Voice 10: don't want verbally

[2:02:36] Trustee Fast (probable): i can

[2:02:38] Trustee Rogers (probable): put it out in

[2:02:39] Trustee Rogers (probable): my email yeah

[2:02:40] Trustee Fast (probable): maybe anyway maybe that's uh something you want to think about or you could

[2:02:45] Trustee Fast (probable): post this at the time just trying to do it earlier rather than later yeah enough people

[2:02:50] Trustee Fast (probable): Okay, I propose that we take a two minute break.

[2:02:54] Trustee Fast (probable): Okay.

[2:02:55] Trustee Fast (probable): And I need to find something.

[2:02:57] Trustee Fast (probable): I just need to get a glass of water.

[2:02:59] Trustee Fast (probable): I didn't get it the last time.

[2:03:00] Trustee Fast (probable): So I'm just going to, I'm just going to mute and turn the camera off.

[2:03:05] Trustee Fast (probable): For two minutes.

[2:03:11] Trustee Fast (probable): Two minute break.

[2:03:18] Voice 10: Because we might have trouble with.

[2:03:20] Voice 10: And start the recording.

[2:03:27] Voice 10: The

[2:03:33] Trustee Fast (probable): robot has taken me out.

[2:03:34] Trustee Fast (probable): There we go.

[2:03:35] Trustee Fast (probable): okay I have a recall button down here all right good in case it takes over oh yeah we call it to

[2:03:49] Trustee Fast (probable): its duty so section 10 correspondence there's nothing on our agenda here and moving on down

[2:03:56] Trustee Fast (probable): into new business climate change mitigation and adaptation anybody got anything they want to talk

[2:04:01] Trustee Fast (probable): This is a standing part of our agenda, and I will say, I think through the new biosphere,

[2:04:14] Trustee Fast (probable): there's a workshop being planned about sea level rise, partly through the Ocean Watch

[2:04:19] Trustee Fast (probable): Task Force with West Vancouver has done a lot of work on that, so I believe we'll see

[2:04:26] Trustee Fast (probable): something coming up about that, we'll let people know.

[2:04:31] Trustee Fast (probable): and uh already in our agenda we've talked about the heat dome this summer and the effects on uh

[2:04:37] Trustee Fast (probable): uh on beaches and swimming and um so these things are becoming a reality and uh that's all i'll say

[2:04:45] Trustee Fast (probable): there uh rescheduling i'm looking at 11.2 rescheduling the gambier and the local trust

[2:04:51] Trustee Fast (probable): committee regular business meeting november 4. we needed to move some things around and uh

[2:05:01] Trustee Fast (probable): I'm going to make a question.

[2:05:02] Trustee Fast (probable): Yeah. Thank you.

[2:05:04] Trustee Fast (probable): Why did we do this? Go ahead.

[2:05:06] Trustee Fast (probable): I moved that the Gambier Island Local Trust Committee

[2:05:11] Trustee Fast (probable): rescheduled

[2:05:12] Trustee Fast (probable): their regular business

[2:05:13] Trustee Fast (probable): meeting of November

[2:05:16] Trustee Fast (probable): 4th, 2021 to November

[2:05:18] Trustee Fast (probable): 18th, 2020.

[2:05:20] Trustee Fast (probable): Thank you. And I've got a hand up.

[2:05:23] Trustee Fast (probable): I've got a comment.

[2:05:24] Trustee Fast (probable): Oh, after?

[2:05:26] Trustee Fast (probable): Do I have a seconder?

[2:05:28] Voice 5: Yes. Thank

[2:05:29] Trustee Fast (probable): you. Go ahead, Heather.

[2:05:30] Trustee Fast (probable): Yeah, I just wanted to

[2:05:30] Voice 11: comment that if you

[2:05:31] Voice 11: do have information this room is the room that would be available but there is going to be

[2:05:37] Voice 11: construction next door possibly while we're um

[2:05:44] Trustee Fast (probable): as an alternative we can still hold an electronic

[2:05:49] Trustee Fast (probable): special meeting um if you do we need a separate motion for that or can we just do it um if you

[2:06:01] Trustee Fast (probable): wanted to make it an electronic special meeting to this motion or we can do an rw well i think we

[2:06:14] Trustee Fast (probable): don't know because uh uh will cutting have this been negotiating with this uh facility a number

[2:06:23] Trustee Fast (probable): of times so do you want to just add the words um to be held digitally november 18th virtually

[2:06:34] Trustee Fast (probable): virtually what is your thoughts about a

[2:06:38] Trustee Fast (probable): virtual meeting on november 18th in camera or in person

[2:06:42] Trustee Fast (probable): because this is going to be under construction or next door well

[2:06:49] Trustee Rogers (probable): the only the only consideration i

[2:06:51] Trustee Rogers (probable): have is that that then requires a staff person to to like a administrative staff person which

[2:06:57] Trustee Rogers (probable): you're trying to get away from right to to administer and look is that am i not correct

[2:07:03] Trustee Rogers (probable): but

[2:07:03] Trustee Fast (probable): then we wouldn't have staff have to travel here well presumably because it's a special

[2:07:08] Trustee Fast (probable): meeting one of the things you might not do is town hall

[2:07:11] Trustee Rogers (probable): it is why is it a special meeting i

[2:07:14] Trustee Fast (probable): I think it's a regular meeting.

[2:07:16] Trustee Fast (probable): Well, the only

[2:07:19] Voice 11: way we can meet

[2:07:24] Voice 4: the meeting, the current meeting procedures by law, and have an electronic meeting is to make it a special meeting.

[2:07:30] Trustee Fast (probable): Right, which you may know.

[2:07:33] Voice 4: So if there's no town hall, it's easy enough to administer. It's

[2:07:38] Trustee Fast (probable): just as easy, either the planner or Will or Sue.

[2:07:48] Trustee Fast (probable): Depends what's on the agenda.

[2:07:50] Trustee Fast (probable): agenda.

[2:07:53] Voice 11: Depending on what's on the agenda, it would be a smaller agenda. We're focused on a couple of

[2:07:58] Voice 11: things. It

[2:08:00] Voice 11: depends at this point.

[2:08:04] Voice 4: You'll be

[2:08:05] Trustee Fast (probable): focused on your meeting

[2:08:09] Trustee Fast (probable): procedures bylaw will

[2:08:10] Trustee Fast (probable): likely be

[2:08:11] Voice 4: on there and potentially getting updates for the case. I'm

[2:08:22] Voice 11: a little reluctant

[2:08:22] Trustee Rogers (probable): not to have a town hall because there's things percolating out there. Yeah.

[2:08:27] Trustee Fast (probable): I don't want to

[2:08:28] Trustee Fast (probable): is the opportunity yeah

[2:08:30] Trustee Rogers (probable): so we

[2:08:33] Trustee Fast (probable): could just let them dangling okay yeah yeah it's not it's like

[2:08:38] Trustee Fast (probable): featuring a meeting from my house yes exactly okay all right so

[2:08:43] Trustee Fast (probable): there's a moment thank you

[2:08:44] Trustee Fast (probable): thank you for that uh point because it's interesting sorry

[2:08:48] Voice 10: okay

[2:08:49] Trustee Fast (probable): i know you're familiar

[2:08:52] Trustee Fast (probable): with sharing i'm getting punchy okay there's a motion moved and seconded and we're going to

[2:08:57] Trustee Fast (probable): leave it as is all those in favor thank you that passes unanimously so it'll probably it'll be here

[2:09:03] Trustee Fast (probable): unless we find out differently but here probably these by lock date request for decision we're on

[2:09:11] Trustee Fast (probable): page 127 and this is coming to us oh it's from david margaret so uh who's going to present this

[2:09:23] Trustee Fast (probable): one great yeah please take it away regional planning manager essentially a model uh new

[2:09:29] Trustee Fast (probable): The new updated fee by-law has been recommended, and the trustees can, the basic question is,

[2:09:39] Trustee Fast (probable): do you want to consider that model by-law and update to your fee by-law?

[2:09:46] Trustee Fast (probable): And then it will be a matter of, do you want to just adopt it as is, or do you want some

[2:09:57] Trustee Fast (probable): discussion and perhaps some additions to it?

[2:10:01] Trustee Fast (probable): Either way, if you want to adopt it, you need to add it to your top priorities list.

[2:10:10] Trustee Fast (probable): Okay, thank you.

[2:10:12] Trustee Fast (probable): So I don't know with all that's on our agenda, what do you, and you guys have the thoughts of your community.

[2:10:20] Trustee Fast (probable): I mean, questions for the planner or comments?

[2:10:25] Trustee Fast (probable): Go ahead, Trustee Stanford.

[2:10:26] Trustee Fast (probable): Well, I just want to make a comment because being on the regional planning committee,

[2:10:34] this came from them

[2:10:35] Trustee Fast (probable): and they worked really hard on it and one of the things

[2:10:40] Trustee Fast (probable): that's always bugged me is put out these model bylaws and nothing ever happens

[2:10:46] Trustee Fast (probable): with them so I'm wanting to see this you know I support the idea of it I can't

[2:10:54] Trustee Fast (probable): see this happening anytime soon our trust committee just given everything

[2:10:59] Trustee Fast (probable): everything else that we're doing so and i also wondered you know how much we can massage some of

[2:11:08] Trustee Fast (probable): the um fee increases versus otherwise i know we have that 20 leeway but there's there's some

[2:11:19] Trustee Fast (probable): fees that i'm not sure would make any sense on our islands given the lack of economy

[2:11:26] Trustee Fast (probable): me in businesses so that's where i wondered that's where the questions i had about is

[2:11:32] Trustee Fast (probable): how much could we can we just do some at 20 percent less or do we actually do all at 20

[2:11:39] Trustee Fast (probable): less or more um so those are the kinds of questions so i i think yes we should

[2:11:46] put it on

[2:11:47] Trustee Fast (probable): but that it's not top priority in two weeks because i don't think our communities can

[2:11:53] Trustee Fast (probable): can handle something like this any time soon.

[2:11:59] Trustee Fast (probable): That's what I thought.

[2:12:00] Trustee Fast (probable): OK, so we've had some questions for the planner there.

[2:12:03] Trustee Fast (probable): Can we do some but not all?

[2:12:05] Trustee Fast (probable): Go ahead.

[2:12:06] Trustee Fast (probable): Yeah,

[2:12:06] Voice 4: I mean, I don't know the answer to the question.

[2:12:12] Voice 11: In terms of process and resources,

[2:12:16] Voice 11: essentially, it is an administrative bylaw.

[2:12:19] Trustee Fast (probable): So it doesn't need a public hearing.

[2:12:20] Trustee Fast (probable): There's not a referral process involved in it.

[2:12:24] Trustee Fast (probable): You can do first, second, or administrative bylaw.

[2:12:29] Voice 4: So if your intent is that you're not going to, then it doesn't take that much

[2:12:40] Voice 11: of a leap quickly.

[2:12:42] Voice 11: When you want to start having, if you decided to have a community engagement with it, but if it's just a discussion.

[2:13:01] Trustee Fast (probable): Well, just given the amount of development, I mean, I think it would be pretty weird just to slip this one in without letting people know.

[2:13:10] Trustee Fast (probable): And I'm just not but I think it needs to go on the party list

[2:13:14] Trustee Fast (probable): but whether we can do it people with selection, I don't think it's a priority because

[2:13:21] Trustee Fast (probable): They're throwing a lot of dark, but

[2:13:24] Trustee Fast (probable): you know the development we are getting

[2:13:28] Trustee Fast (probable): High-end, it's just some areas of those fees that aren't our area or at least

[2:13:36] Trustee Fast (probable): Would the small small businesses what my understanding is

[2:13:45] Trustee Rogers (probable): is that there's a list here

[2:13:48] Trustee Rogers (probable): what the motion is is to ask take it to our current fee by law and make the

[2:13:57] Trustee Rogers (probable): amendments based on this chart so presumably if there's not a section on

[2:14:12] I mean I I do sit on RPC and all the other people that I've had that have

[2:14:19] been RPC just yes let's

[2:14:21] Trustee Rogers (probable): do it so and and the other LTC said let's do this you

[2:14:28] Trustee Rogers (probable): you're you're hesitant oh

[2:14:30] Trustee Fast (probable): no I want to do it it's just I nobody

[2:14:32] Trustee Rogers (probable): put it on a

[2:14:33] Trustee Rogers (probable): top priority list they just asked to be done and then so i i that's the first time i've heard

[2:14:39] Trustee Rogers (probable): someone saying fair enough rpm counter that it has to go into your top priority list but

[2:14:44] Trustee Rogers (probable): um i all these all that happened on galleon on main is they passed the motion um that's that's

[2:14:51] Trustee Rogers (probable): there to ask staff to do it i

[2:14:54] Trustee Fast (probable): just wondered but some of it is so not really applicable to us

[2:14:59] Trustee Fast (probable): adjust a couple of these schedules down what they did not harm me is they referred it to the apc

[2:15:08] Trustee Fast (probable): because the apc had just done a very thorough review of all the various things so they had

[2:15:18] Trustee Fast (probable): it all in mind already it was hot on their uh just recently analyzed and uh so i don't know

[2:15:28] Trustee Fast (probable): If it's not going to be a big deal, I

[2:15:34] Trustee Fast (probable): know you've got the OCP, the LUB, and the foreshore protection fund.

[2:15:41] Trustee Fast (probable): It is a lot.

[2:15:44] Trustee Rogers (probable): Well,

[2:15:46] Trustee Fast (probable): I'm going to chime in here and just say I think it's like an update of fees and that we have policies that say development should pay for development.

[2:15:55] Trustee Fast (probable): and to update the fee seems like a reasonable sort of administrative thing

[2:16:01] Trustee Fast (probable): to do. And I

[2:16:05] Trustee Rogers (probable): guess my sense is that if we get a draft of the bylaw and you go

[2:16:10] Trustee Rogers (probable): through it and say no we shouldn't do that or we shouldn't charge that for

[2:16:15] Trustee Rogers (probable): that because we don't do cannabis stores. Yeah. Although there's no guarantee we're not going to have a cannabis

[2:16:22] Trustee Fast (probable): store. No it's not so much that one that's for sure.

[2:16:27] Trustee Fast (probable): let's put the motion out okay i'll move

[2:16:30] Trustee Rogers (probable): that the gambier local trust committee request stop

[2:16:33] Trustee Rogers (probable): to draft the new fee bylaw based on the model fee bylaw attached to the trust council policy

[2:16:39] Trustee Rogers (probable): 5.6 point application processing service

[2:16:44] Trustee Fast (probable): and she seconds it that's very good so thank you

[2:16:47] Trustee Fast (probable): trustees any more discussion no okay all in favor thank you that passes very good and now we're on

[2:16:55] Trustee Fast (probable): on to letter of congratulations. We've got two letters of

[2:17:02] Trustee Fast (probable): congratulations here. Who would like to draft these? Assuming

[2:17:06] Trustee Fast (probable): that we're going to do? Yeah. Hearing that I might be doing

[2:17:13] Trustee Fast (probable): these. Okay. So what do you think?

[2:17:15] Trustee Rogers (probable): Well, first of all, there

[2:17:16] Trustee Rogers (probable): will be a one to Pat Weiler from two years ago. Yeah. First time.

[2:17:21] Trustee Rogers (probable): So

[2:17:21] Voice 4: you've

[2:17:22] Trustee Rogers (probable): got a template for him. And I

[2:17:24] Trustee Rogers (probable): think if he asked for

[2:17:25] Trustee Rogers (probable): a meeting request and uh i guess we should we'll have to figure out who to send the letter of

[2:17:31] Trustee Rogers (probable): congratulations to the meeting that's going to be the challenges who it

[2:17:36] Trustee Fast (probable): would go to

[2:17:39] Trustee Fast (probable): i mean

[2:17:40] Trustee Rogers (probable): i don't mind drafting one of these if you what if you don't want to do that

[2:17:44] Trustee Fast (probable): happy to do it i'm sure you can find the old ones and and uh and i'm happy to happy to do

[2:17:52] Trustee Fast (probable): No, fine. I'll do them. And this is just for discussion. We don't need any motions, do we?

[2:18:02] Trustee Rogers (probable): I think we probably should.

[2:18:05] Trustee Rogers (probable): I'll move that the LTC request the chair to write to the New Hamish, I can't say that second word,

[2:18:22] Squamish Nation Council, congratulating

[2:18:25] Trustee Rogers (probable): them on their re-election and suggesting we should meet soon.

[2:18:30] Trustee Fast (probable): Okay, I'll say recent election, because some of it's well,

[2:18:36] Trustee Rogers (probable): not a lot. Yeah. Yeah.

[2:18:38] Trustee Fast (probable): So recent election.

[2:18:42] Trustee Fast (probable): That'll be great. Okay. Thank you. Do I have a second? Very good. Thank you. And all those in favor? Good. Thank you. I'll do that.

[2:18:54] Trustee Fast (probable): 11.6 request for Heritage Grant Fund for discussion.

[2:18:58] Trustee Fast (probable): Okay that's me. I never had any requests for this from my local trust area before

[2:19:11] Trustee Fast (probable): and then all of a sudden I've got a few. I've had a request about the records that were

[2:19:18] found in former

[2:19:19] Trustee Fast (probable): Trustee Clegg's house. She has about 50 years worth of records

[2:19:26] Trustee Fast (probable): It's primarily to do with the community, but there's also Island's Trust records there and funds requested.

[2:19:34] Trustee Fast (probable): Is that the kind of, like, if we could have those digitalized, if the community took on the project, is there some funding?

[2:19:42] Trustee Fast (probable): So my question was, is that something that would fit under the heritage, cultural heritage?

[2:20:03] Voice 11: Okay, so I'll just get them to follow the form.

[2:20:09] Trustee Fast (probable): And then there is another one we found out that there is a retired archaeologist on the island

[2:20:15] Trustee Fast (probable): who specialized in

[2:20:17] Voice 5: work

[2:20:19] Trustee Fast (probable): around house sound.

[2:20:21] Trustee Fast (probable): And this person's getting on, and the thought was to develop a project

[2:20:27] Trustee Fast (probable): to have her like to do an oral recording of her work in the area and provide that as she is not

[2:20:38] Trustee Fast (probable): of First Nations heritage herself but provide that as among partners for First Nations so that

[2:20:50] Trustee Fast (probable): was the other request that kind of fits again it wouldn't doesn't come through us it goes directly

[2:20:59] Trustee Fast (probable): to I think the group supply to thank you very much okay and internet connection

[2:21:12] Trustee Fast (probable): 11.7 that is me again our local or Gambier on community association heard

[2:21:24] Trustee Fast (probable): through the grapevine that I was just supporting fetus getting internet

[2:21:30] Trustee Fast (probable): internet connection. So after much research on the website, I realized they just wrote

[2:21:35] Trustee Fast (probable): a letter of advocacy and support. But I would also like the local trust community to write

[2:21:43] Trustee Fast (probable): a letter supporting the concept of getting better internet connection on GAM, similar

[2:21:52] Trustee Fast (probable): to the other letters that are being read. Or whether or not there is something more

[2:22:00] Trustee Fast (probable): or trust-wide that's happening that we could be applied,

[2:22:05] Trustee Fast (probable): that I don't know of.

[2:22:08] Voice 4: Go ahead.

[2:22:09] Trustee Fast (probable): Go ahead.

[2:22:10] Trustee Fast (probable): Oh, just as the chair of the Hornby and Denver local trust

[2:22:15] Trustee Fast (probable): committees, I was going to say we put in some letters

[2:22:18] Trustee Fast (probable): of support.

[2:22:19] Trustee Fast (probable): But they tend to be around the work that local community

[2:22:25] Trustee Fast (probable): groups are doing, supporting that work,

[2:22:28] Trustee Fast (probable): because it's not our

[2:22:29] Voice 10: role.

[2:22:30] Trustee Fast (probable): However, we can add to see this part of it.

[2:22:37] Trustee Fast (probable): So, to some degree.

[2:22:42] Trustee Rogers (probable): My thought is, what do you want to ask for?

[2:22:45] I mean, if you're asking Telus to boost their signal, that's one thing.

[2:22:50] If you want to go the route of Dorton, Denman and Horton,

[2:22:55] Trustee Rogers (probable): the community where they were, Strathcona and to the group up in City West,

[2:23:01] Trustee Rogers (probable): and they're getting not only cable landing,

[2:23:04] Trustee Rogers (probable): they're getting last mile funding.

[2:23:06] Trustee Rogers (probable): to well that requires a community group to come together that's willing to sponsor this and make

[2:23:13] Trustee Rogers (probable): the application but it's not the LPC so that requires work on the ground and you could get

[2:23:19] Trustee Rogers (probable): the model off of Denman and Arby and they apparently are moving forward with millions

[2:23:26] Trustee Rogers (probable): of dollars of money but it requires that work that the community has to put

[2:23:32] Trustee Fast (probable): okay so what I'll

[2:23:34] Trustee Fast (probable): So what I'm going to do is come back to the local community association and let them know how we fit in. And if it turns out that a letter will be useful based on their work, I will come back.

[2:23:50] Trustee Rogers (probable): Trustee Critchley seemed, I was talking to him recently, he seems to know if it would be deeply involved in the one on Denman.

[2:23:56] Trustee Rogers (probable): And he

[2:23:58] Voice 5: says they're going

[2:23:58] Trustee Rogers (probable): to every property on the island, like every one.

[2:24:02] Trustee Rogers (probable): Yeah, they

[2:24:03] Trustee Fast (probable): also have a relatively

[2:24:04] Trustee Rogers (probable): small amount of money.

[2:24:06] Trustee Rogers (probable): Okay, so I'll talk to David and

[2:24:08] Trustee Fast (probable): go from there.

[2:24:09] Trustee Fast (probable): Yeah, okay.

[2:24:09] Trustee Fast (probable): Because they have a regional district director who lives on Hornby.

[2:24:15] Trustee Fast (probable): Very active, lively fellow.

[2:24:17] Trustee Fast (probable): Right.

[2:24:18] Trustee Fast (probable): Yeah.

[2:24:18] Trustee Fast (probable): Yes, they

[2:24:19] Trustee Fast (probable): got a lot

[2:24:19] Trustee Rogers (probable): of help from their original.

[2:24:21] Trustee Fast (probable): Yeah.

[2:24:22] Trustee Fast (probable): Okay, that's

[2:24:22] Trustee Fast (probable): all I had to say.

[2:24:23] Trustee Fast (probable): Thank you.

[2:24:23] Trustee Fast (probable): 11.8, House on the floor.

[2:24:25] Trustee Fast (probable): Go ahead.

[2:24:25] Trustee Rogers (probable): I just wanted to flag for the two of you in case you forgot elsewhere.

[2:24:29] Trustee Rogers (probable): the trust has been asked by the forum by Ruth to make a presentation about the trust policy

[2:24:36] Trustee Rogers (probable): statement review process and where we're at chair lockdown can't be there it doesn't isn't going to

[2:24:43] Trustee Rogers (probable): be there so I offered to do it but I'm happy to share that presentation with you time with both

[2:24:50] Trustee Rogers (probable): of either or both of you if you want to Delaney is apparently putting something together for me

[2:24:56] Trustee Rogers (probable): right now so it's up to you whether

[2:24:57] Trustee Rogers (probable): you want to be we've got 10 minutes on the agenda for

[2:25:01] Voice 13: uh

[2:25:01] Trustee Rogers (probable): on friday i'm going to be there in person i'm not sure what your plans are you can zoom

[2:25:12] Trustee Fast (probable): in too i think yeah

[2:25:13] Trustee Rogers (probable): no no it's a it's a hybrid meeting for sure yeah

[2:25:16] Trustee Fast (probable): at

[2:25:17] Trustee Rogers (probable): least that's what ruth

[2:25:18] Trustee Rogers (probable): told me

[2:25:18] Trustee Fast (probable): i'd like to be a little part of it because it's on bowen and it's about the island's trust and

[2:25:23] Trustee Fast (probable): i like to build these bridges between the two that's fine

[2:25:26] Trustee Rogers (probable): i'll once i get it i'll um

[2:25:29] Trustee Rogers (probable): um i'll flip it

[2:25:30] Trustee Rogers (probable): to you and maybe you can do the intro and yeah and then uh i could talk about the

[2:25:35] Trustee Rogers (probable): whatever else anyway sure okay i

[2:25:37] Trustee Fast (probable): can do a couple of minutes on the conservancy

[2:25:41] Trustee Rogers (probable): yeah good yeah we'll figure it out

[2:25:43] Trustee Fast (probable): between us so yeah mostly about the it's mostly about the

[2:25:48] Trustee Fast (probable): policy statement yeah um but as a how it relates to the whole context of the trust yeah okay so i

[2:25:54] Trustee Fast (probable): I can do it.

[2:25:55] Trustee Fast (probable): Okay.

[2:25:56] Trustee Rogers (probable): Okay.

[2:25:56] Trustee Rogers (probable): Very good.

[2:25:57] Trustee Fast (probable): All right.

[2:25:57] Trustee Rogers (probable): Okay.

[2:25:57] Trustee Rogers (probable): That's fine.

[2:25:58] Trustee Rogers (probable): Thank you.

[2:25:59] Trustee Fast (probable): Yes.

[2:26:01] Trustee Fast (probable): Trust Conservancy report 12.1.

[2:26:04] Trustee Fast (probable): It's in the package.

[2:26:06] Trustee Fast (probable): Yeah.

[2:26:06] Trustee Fast (probable): So we have an old report in the package and the Isles Trust Conservancy had their first

[2:26:12] Trustee Fast (probable): in-person meeting last week.

[2:26:15] Trustee Fast (probable): The five board members attended in Fordham in Victoria and our staff zoomed in and it

[2:26:23] Trustee Fast (probable): worked very, very well.

[2:26:25] It was great to be able to meet with our new board member,

[2:26:29] Risa Smith.

[2:26:32] The

[2:26:33] Trustee Fast (probable): Conservancy okayed a donation of $50,000 for,

[2:26:39] Trustee Fast (probable): is that what it is?

[2:26:40] Trustee Fast (probable): No, I

[2:26:43] Trustee Fast (probable): think it's 10.

[2:26:44] Trustee Fast (probable): It was like 50 or 10.

[2:26:46] Trustee Fast (probable): Which one?

[2:26:47] Trustee Fast (probable): For the Young Point?

[2:26:48] Trustee Fast (probable): I can't read my writing.

[2:26:51] Trustee Fast (probable): We made a nice donation to the Young Point acquisition

[2:26:59] Trustee Fast (probable): by BC Parks Foundation from an existing fund that was specific to Liskey. We looked at

[2:27:09] Trustee Fast (probable): management plans for Gabriola Island, the Coates Millstone Reserve and the Elder Cedar

[2:27:16] Trustee Fast (probable): Reserve. We had a good discussion about the policy statement, how it relates to the Conservancy.

[2:27:22] Trustee Fast (probable): We have asked that we would

[2:27:24] Trustee Fast (probable): like to see definitions clarified in the policy statement. I can write

[2:27:30] Trustee Fast (probable): all this down diane i'll just send it to you um and we are requesting further a further referral

[2:27:38] of the policy statement to the itc after first reading um we responded back

[2:27:46] Trustee Fast (probable): to the keats

[2:27:47] Trustee Fast (probable): island for sure development and noted that our sandy beach was not part of our properties

[2:27:54] Trustee Fast (probable): where the opportunity is not development and so therefore it's not effective and we also

[2:28:03] Trustee Fast (probable): passed the lost mountain map check for consideration at this council that's it

[2:28:10] Trustee Fast (probable): thank you and

[2:28:11] Voice 10: i will send

[2:28:12] Trustee Fast (probable): that to you tomorrow okay i'll just add a couple things in that the

[2:28:16] Trustee Fast (probable): report in here uh highlights how we're trying to uh increase collaboration with different

[2:28:22] Trustee Fast (probable): different parts of the Honours Trust and other partners as well, and how we're setting into

[2:28:30] Trustee Fast (probable): the fund development and philanthropy world with a willpower is another new initiative.

[2:28:41] Voice 10: And

[2:28:41] Trustee Fast (probable): anybody can sign up for the newsletters that you can find in the agenda, or I've got

[2:28:44] Trustee Fast (probable): a couple of hard copies over there.

[2:28:45] Trustee Fast (probable): and uh look forward to hearing dreams about your land get people uh helping us grow nature

[2:28:53] Trustee Fast (probable): protection it's great okay well then kate loons our fearless leader i'm on that committee too

[2:28:59] Trustee Fast (probable): applications report page 151 12.2 any questions for the planner okay then we're moving on to

[2:29:12] Trustee Fast (probable): to trustee and local expense report 158 any questions or no

[2:29:21] Trustee Rogers (probable): just a comment clearly going

[2:29:23] Trustee Rogers (probable): to move off zero now we're back in person yeah yep

[2:29:27] Trustee Fast (probable): expenses are going to be higher for

[2:29:30] Trustee Fast (probable): the in-person world and uh we'll see where we get to with um making changes at the procedure

[2:29:37] Trustee Fast (probable): bylaws and things like that as uh invited now by the province now that we all know how

[2:29:43] Trustee Fast (probable): to use zoom meetings and things okay so moving on then um adopted policies and

[2:29:49] Trustee Fast (probable): standing resolutions are there for reference

[2:29:51] Trustee Fast (probable): first nations activities we've got a letter to write and we're

[2:29:56] Trustee Fast (probable): um asking them for input

[2:30:00] Trustee Fast (probable): projects local committee trust committee web page is just always on there in case anybody

[2:30:03] Trustee Fast (probable): wants to say anything no work project top priorities report page 162 any questions for

[2:30:11] Trustee Fast (probable): the planner or discussion that people want to have projects list 163 oh

[2:30:20] Trustee Rogers (probable): what we're gonna add

[2:30:21] Trustee Rogers (probable): we're talking about something

[2:30:23] Trustee Fast (probable): else that

[2:30:28] Trustee Rogers (probable): we were talking about earlier

[2:30:32] Trustee Rogers (probable): oh i know what i want

[2:30:33] Trustee Rogers (probable): to put on for future identify all the crap

[2:30:42] Trustee Rogers (probable): the project that's right because it's not going to be

[2:30:47] Trustee Rogers (probable): i think at some point it'd be good thing to know because i'm not

[2:30:52] Trustee Rogers (probable): sure we know them all

[2:30:53] Trustee Rogers (probable): That

[2:30:54] Trustee Fast (probable): relates to the ITC project and trusts.

[2:31:02] Trustee Fast (probable): Interesting.

[2:31:04] Trustee Fast (probable): There

[2:31:04] Voice 10: might be a

[2:31:04] Trustee Fast (probable): collaboration on it.

[2:31:07] Voice 11: Yeah.

[2:31:07] Trustee Rogers (probable): Is that

[2:31:07] Voice 11: for the whole Local Trust area?

[2:31:10] Voice 11: The whole Gambier Local Trust area?

[2:31:11] Trustee Rogers (probable): Yeah.

[2:31:11] Trustee Rogers (probable): Okay.

[2:31:12] Voice 11: So

[2:31:12] Trustee Rogers (probable): I'm just going to move that we add a project to identify all Crown reserves and similar

[2:31:22] Trustee Rogers (probable): Crown properties, because I think there's Crown Islets and things like that in the Gambier

[2:31:28] Trustee Rogers (probable): a local trust area and i guess that's a project that's down way down the list we're not expecting

[2:31:35] Trustee Rogers (probable): to go whack and do it right now but i think it would be good to put that list out there because

[2:31:41] Trustee Rogers (probable): for example uh anyway i make that motion all

[2:31:44] Trustee Fast (probable): local crown reserves what did you and

[2:31:46] Trustee Rogers (probable): similar crown

[2:31:48] Trustee Rogers (probable): yeah

[2:31:49] Trustee Fast (probable): what did you call it

[2:31:50] Trustee Rogers (probable): um i think i said holdings but maybe maybe i just crowned things

[2:31:56] Trustee Fast (probable): said properties properties

[2:31:57] Trustee Fast (probable): okay because

[2:31:58] Trustee Rogers (probable): i think they have different sometimes

[2:32:00] Trustee Fast (probable): islands would be

[2:32:01] Trustee Fast (probable): good to have

[2:32:01] Trustee Fast (probable): in there yeah that might actually be something yeah well i'm going to bring it up okay

[2:32:09] Trustee Fast (probable): so

[2:32:10] Trustee Rogers (probable): do you want to second that motion i could just say for example home island off the end of salmon

[2:32:17] Trustee Rogers (probable): rock when you're there i was trying to get someone to tell me what they thought it was and it's it

[2:32:23] Trustee Rogers (probable): it doesn't show up on our mapping it doesn't show up in our on our zoning and it's a you know and

[2:32:29] and

[2:32:30] Trustee Rogers (probable): josh lapine from the camp said he thought it was a crowd and i'm not sure i don't know what it

[2:32:37] Trustee Rogers (probable): is it'd be good to know those things as we make decisions around uh zoning yeah anyway it provides

[2:32:46] Trustee Fast (probable): for good ecological uh connectivity sometimes we'll

[2:32:49] Trustee Rogers (probable): get to it at some point and be a reminder

[2:32:51] Trustee Rogers (probable): of the next lgc

[2:32:52] Trustee Fast (probable): very good so we've got this project moved and seconded to add this to the

[2:32:56] Trustee Fast (probable): list anymore discussion no i'll call the question all those in favor thank you that gets added to

[2:33:01] Trustee Fast (probable): our list any other changes to the projects list okay moving on to uh motion to close the meeting

[2:33:13] Trustee Fast (probable): i move that the meeting be closed to the public in accordance with the community charter part

[2:33:17] Trustee Fast (probable): part four, division three, S90, brackets one, brackets A,

[2:33:22] Trustee Fast (probable): and brackets D, for the purpose of considering,

[2:33:25] Trustee Fast (probable): brackets A, appointment of working group members,

[2:33:28] Trustee Fast (probable): and D, adoption of in-camera meeting minutes

[2:33:30] Trustee Fast (probable): dated April 1st, 2021, and that the recorder

[2:33:34] Trustee Fast (probable): and staff attend.

[2:33:35] Trustee Fast (probable): Second?

[2:33:36] Trustee Fast (probable): Thank you.

[2:33:37] Trustee Fast (probable): Any discussion?

[2:33:38] Trustee Fast (probable): All in favor?

[2:33:39] Trustee Fast (probable): Thank you.

[2:33:39] Trustee Fast (probable): Very good.

[2:33:40] Trustee Fast (probable): And so we're gonna close the meeting to the public now.

[2:33:43] Trustee Fast (probable): So what that means, I think, is that I'm gonna

[2:33:45] Trustee Fast (probable): to uh uh stop live streaming i never thought about this yes i think

[2:33:51] Trustee Fast (probable): i have to okay so stand

[2:33:53] Trustee Fast (probable): by for a moment while i figure out where to find that thank you uh we're back live streaming again

[2:34:01] Trustee Fast (probable): and we just wanted to uh rise and report that we have uh appointed official uh community plan

[2:34:08] Trustee Fast (probable): and land use bylaw targeted review project working group members uh five people applied

[2:34:14] Trustee Fast (probable): who appointed them all, Jolie Switzer, Michelle Hughes, Christopher Higgins, Linda Ma, and

[2:34:23] Trustee Fast (probable): Jeanne Makita, Jeannie, sorry, Makita from the Conservancy, and I think you gave me another

[2:34:35] Trustee Fast (probable): name besides, oh well, anyway, thank you very much, and I think this concludes the, that's

[2:34:44] Trustee Fast (probable): five out of nine so we may have more members to report in the future and uh i think this uh

[2:34:50] Trustee Fast (probable): concludes our public meeting of the local trust committee of the gambier uh keats local trust

[2:34:55] Trustee Fast (probable): committee and uh we're going to end the meeting now because we've got a community information

[2:35:00] Trustee Fast (probable): meeting following in half an hour and um thank you very much everybody i'm going to end the live

[2:35:06] Trustee Fast (probable): live stream. Did you send it?

[2:35:16] Voice 10: I'm just gonna mute

ADOPTED 
Gambier Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
October 14, 2021 
 
Gambier Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
October 14, 2021 
John Braithwaite Community Centre 
145 West 1st Street 
North Vancouver, BC 
 
Members Present: Sue Ellen Fast, Chair 
 Dan Rogers, Local Trustee 
 Kate-Louise Stamford, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Jaime Dubyna, Island Planner 
 Sonja Zupanec, Island Planner 
 Diane Corbett, Recorder 
  
Also Present: Members of the Public – approximately 50 
1. CALL TO ORDER 
Chair Fast called the meeting to order at 6:36 pm.  She acknowledged that the meeting was 
being held in the territory of the Coast Salish First Nations. 
Chair Fast announced that this was a Community Information Meeting, with a staff presentation 
and an opportunity to ask questions about Bylaw Nos. 153 and 154, and it was a “hybrid” 
meeting: in person, live streamed and recorded on Zoom. 
Chair Fast introduced Trustees, Staff and Recorder. She described the process for participation 
as a speaker in the meeting. 
Chair Fast announced that motions were made at the Local Trust Committee meeting held 
before this one; she invited Trustee Rogers to comment. 
Trustee Rogers reported he had been Trustee for this LTC for about seven years, and had not 
seen the reaction the LTC was getting with the proposed bylaws. Over the past two months he 
had spoken to a number of people and read submissions; a lot of what was driving the anxiety 
and angst was the proposal to change the waterfront setback from 7.5 to 15 metres. A motion 
to reverse that was passed at the LTC meeting earlier in the day; except for two large 
undeveloped properties in the middle of the island, the setback was moved back to 7.5 metres. 
Trustee Stamford expressed appreciation for the public responses. She noted the LTC came to 
put the proposed changes on the table because of best practices based on professional data, 
and from the Province around setbacks and sea level rise, and from First Nations around 
reconciliation.  
2. COMMUNITY INFORMATION SESSION - KEATS ISLAND SHORELINE PROTECTION PROJECT - 
PROPOSED BYLAW NOS. 153 AND 154 

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October 14, 2021 
To amend the Keats Island Official Community Plan (OCP) and Land Use Bylaw (LUB) to establish 
a new Shoreline Development Permit Area (DP-3), amend siting regulations in relation to the 
setback from the natural boundary of the sea, and amend marine structure regulations.  
2.1 Planner Presentation 
Island Planner Dubyna presented an overview of Proposed Bylaw Nos. 153 and 154 
that included: 
 Background information 
 Current level of protection for the Keats shoreline 
 Proposed changes in the amendment bylaws 
 Development Permit application process and examples 
 Legislative process for the proposed bylaws 
 Next steps for Local Trust Committee (LTC) consideration 
All information regarding the project, including this presentation, was posted on the 
Islands Trust website at https://islandstrust.bc.ca/island-planning/gambier/projects/.  
Keats Island Shoreline Protection Project has been a Top Priority Project of the LTC 
since 2017. Since that time, community consultation has been conducted via a survey, 
community information meetings, and formation of a Working Group of Keats 
Islanders to work with staff on recommendations for the Local Trust Committee. First 
Reading and referral of the Proposed Bylaws occurred in July 2021. Following a 
Community Information Meeting on September 29, on October 14, the Local Trust 
Committee made an amendment to Proposed Bylaw No. 154 upon rescinding First 
Reading. The amended bylaw then received First Reading. 
 
Proposed Bylaw No. 153 would amend the Keats Island Official Community Plan (OCP) 
Bylaw No. 77 to establish a new Development Permit Area 3: Shoreline (DP-3), for the 
purpose of protecting the natural environment, its ecosystems and biodiversity, and to 
protect development from hazardous conditions. It includes the location, justification 
and objectives of DP-3. The DPA would cover upland 15 metres from the natural 
boundary of the sea, the foreshore area, and seaward 100 metres from the natural 
boundary of the sea. 
Proposed Bylaw No. 154 would amend the Keats Island Land Use Bylaw No. 78 (LUB) for 
marine structure regulations, including:  
 Reducing the area, number and types of structures permitted within the setback 
from the natural boundary of the sea;  
 Increasing setbacks between existing docks and lot line projections;  
 Reducing the maximum float area of private docks and shared docks;  
 Reducing dock ramp widths; 
 Reducing maximum area of wharf float, ramps and piers in PI2 zone. 
 Proposed Bylaw No. 154 also includes DP-3 applicability, exemptions and guidelines.  
The Island Planner outlined next steps in the process for the proposed bylaws. Another 
Community Information Meeting and a Public Hearing will be held prior to Third 

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October 14, 2021 
Reading, after which the bylaws would proceed to Executive Committee for approval, 
Ministry approval, and final reading and adoption by the Local Trust Committee. 
2.2 Public Questions and Answers Session 
Chair Fast invited questions from Members of the Public. 
Members of the public presented questions that included: 
 What would be the permitted size of platforms, private docks and shared docks? 
o Platforms: proposed is 5 square metres or less; 
o Private docks: proposed 35 square metres for single dwelling use; 
o Shared dock: can be increased by 25 square metre per dwelling using it, up to 85 
square metres. 
 Issue for members of Keats Island Leaseholders Association: there are many old 
buildings; there is not physically enough space to do some things being proposed. 
Issue with new rules on docks: would require 10 m each side of a dock. If your 
frontage is 50 feet, that cottage could not have a dock. Since most of these lots are 
not serviced by a public road, there needs to be a way for people to have docks to 
have access and egress to their waterfront lot.  
 Who initiates the initiative to change the setback from 7.5 to 15?  
o A Land Use Bylaw amendment can be a project of an LTC at any time. If they 
identify an issue, they can put it on their project list and have staff work on it. 
7.5 metre setback is a relic from the 1974 bylaw. It is considered outdated by 
best practices of the Province (Ministry of Environment & Climate Change 
Strategy). The Province has addressed setbacks because of sea level rise. The 
Province has told local governments the setback should be at least 15 m. The 
7.5 metre setback is not far from the natural boundary, and is squeezing 
construction into an area identified as a sensitive environment.  
 Province of BC dock recommendation is 46 sq m. You come up with 35; why not go 
with their best practices? 
o The specific permission area (within which Keats lies) does not specify a size 
anymore. When we did a review of other Local Trust Areas, 35 sq m is the norm. 
o Trustees work on other islands and learn about and observe their setbacks. They 
are all working with similar ecosystems and different development patterns. 
 What is the ratio of the sea increasing? What is the change from the last 25-50 
years? 
o The science varies; we do not have an exact number. Sea level rise is gradual; 
one of the more immediate concerns are storm surges, which happen quickly 
and can cause erosion. We are adapting to climate change; sea level rise is a 
factor. Climate science is a matter of projection and modelling. Associated with 
sea level rise are extreme weather events, erosion, and damage to 
infrastructure and ecosystems. Consideration of sea level rise is something the 
Province is requesting. 
 Is this being driven by a faction of people who are concerned about these dock 
structures? Is Keats Island a guinea pig? Has this occurred in other places? 
o Shoreline protection initiatives are occurring throughout the Trust Area. Every 
island has developed differently; for example, Denman has no private docks; our 
Local Area has more private docks than any islands in the Trust Area, driven 

ADOPTED 
Gambier Island ADOPTED 4 
Local Trust Committee Special Meeting Minutes 
October 14, 2021 
partly because of water access. It is not an isolated incident; Keats is not a 
guinea pig; it is happening in a number of different areas. 
o It is not just the Islands Trust Area. SCRD is looking at this along their 
waterfronts. There is pressure from the Province, climate science, and First 
Nations to pull back. It is up and down the coast. It is a matter of projection and 
modelling.  
o There is also a risk of winter flooding impacting septic fields. 
 Why are we not following the government’s example? Why are the governments 
not the leaders in this and show us what has to be done, what is good enough? 
o West Vancouver is working on a sea level rise strategy. The kinds of green 
shorelines are the soft ones, more resistant to sea level rise. 
o It is a multifaceted approach; 15 m setback is not just about sea level rise. It is 
also about storm surges. Most of the First Nations archaeological sites are 
within the foreshore area. It is also is about foreshore protection for the most 
sensitive areas in the marine environment. There are many different parts 
informing that 15 metres. 
 Define what pruning is. In the provincial regulations, in terms of a firebreak around a 
structure, you can clear within 10 m. Are you talking about pruning anything outside 
that 10 metres? 
o There are exemptions in proposed Bylaw No. 154, including vegetation removal 
to prevent wildfire and other potential emergencies, emergency works required 
to prevent, control or reduce an immediate threat to human life and property.  
 What is pruning two trees a year? What does that mean? Problem: Bringing an 
arborist on to Keats, and then a faller is inconvenient. It is ridiculous how much 
people will end up spending; people will want to do it themselves without going 
through a process. 
o Exemption is pruning in accordance with the standards and recommendations 
of the International Society of Arboriculture: trimming limbs; a certain crown 
ratio must remain. The guidelines are not set in stone. 
 The setback is 7.5 metres, but the DPA is still 15 m. When you do a DP application, 
you need a surveyor and probably a coastal engineer, depending on the work. It 
costs a significant amount of money. 
 Thanks for changing back to 7.5 in the Land Use Bylaw. Why did you not also change 
the DP-3 back to 7.5? You’ve given us one change, but left it open for change in the 
future potentially. 
o The OCP could also be changed sometime in the future. DPAs and setbacks 
serve different purposes. A Development Permit Area is different than a 
building setback. They are two different functions. They can be the same 
number but they do not have to be, because they are different tools. 
 When you fill out the forms for a DPA, who does it get referred to? First Nations? 
o The application only comes to Islands Trust, and not referred to First Nations. It 
is an exercise in meeting the guidelines, and is internal. The LTC has to consider 
the application and determine if it meets the guidelines. 
 Is there room, in our applications for variances and land management, for 
community engagement in the decisions, not just the Trust – for Trust approval and 
community approval? 

ADOPTED 
Gambier Island ADOPTED 5 
Local Trust Committee Special Meeting Minutes 
October 14, 2021 
o There is an opportunity for neighbours to weigh in. We also have professional 
staff and elected trustees, because that is how the province set up Islands Trust 
as a special purpose government, to preserve and protect something special to 
the Province. 
 The onus would fall on landowners to take the initiative to have that kind of 
feedback in their application. 
o It depends on the application; for a variance, if it applies only to a neighbour, 
the neighbour’s input is encouraged. If the variance applies to the foreshore, 
there are other considerations. With variances, people who support your 
application can influence the outcome. The LTC has discretion on variances, and 
can say yes or no. Permits are different: LTC makes rules for Development 
Permits that are set in advance.  You can get support from neighbours if you 
want, but there is no notification process; it is a checklist. If you meet the 
criteria, you are entitled to the permit. All of these processes are all law in BC 
under the Local Government Act and Community Charter. 
o With Development Permits, if the application goes to the Local Trust Committee 
and they deem some guidelines have not been met, the applicant has to go back 
and work to meet the guidelines, and can come back to the LTC, and the permit 
issued. A Development Variance Permit is discretionary, and the applicant may 
be asked for more information if there are concerns.  
 Concern about the 5 square metre landing and how that affects the stairs from the 
dock to the cabin. Say there’s a 50-foot rise from the gangway to the cabin.  A 5 sq 
m platform is not really practical. You need circulation space on the landing. With 5 
sq m people cannot pass each other. 
o If there is part of a staircase on the landing, that is different than a stand-alone 
platform. May need clarification on the wording. 
 What is the justification for only clearing two trees? They stay healthier if you prune 
them. If we did not prune them, they could blow down because of windstorms. It 
has been ongoing since the ‘40s – the trees are healthy, great root systems, no 
erosion.  
o Goal is to retain trees and to keep them healthy. 
 Our dock was built many years ago, and built it to our needs. We share it with six 
families, three houses on two properties. The dock exceeds the limit permitted in 
the draft bylaw. Requested clarification. 
o You can use the dock as is. When it comes time to replace it, you would meet 
whatever the bylaw is required at that time. If something does not work for 
your property and situation, you can apply for a Development Variance Permit. 
Ultimately shared docks are encouraged. Again, the numbers are not written in 
stone. 
 Have noticed the length of our docks is limiting boaters who come into our bay from 
coming in too close. Wouldn’t it be great for our docks to be out further? Most 
docks just go beyond low tide mark. Eelgrass is underneath most docks where they 
are close to the shore.  
 Where did the number of 35 sq m for docks come from? I think there should be 
room for adjustment depending on where the property is and the waters you are 
facing year around. Smaller floats are not safe in rougher waters, and not 
appropriate. 

ADOPTED 
Gambier Island ADOPTED 6 
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October 14, 2021 
o Comes from other Trust Areas; examples are Salt Spring, Galiano and others. 
Also in recommendations for the BC Stewardship centre Green Shores program. 
It is a number that is commonly used. 
 What is climate change? What is sea level rise? When is the actual study of 
topographic mapping being done? When is the erosion of our land going to get 
evaluated? Grew up in West Beach; have watched this bank fall apart. It is all 
eroded. I think some people are saying: in the means of safety, a 5 sq m landing 
does not help anybody in certain situations.  A 35 sq m south facing dock: we get 
higher than 110 km winds; you do not want to put a 35-foot boat in that situation. I 
do not see the full circle of these issues that are coming up. 
o This is what Community Information Meetings are about, to hear about those 
impacts in specific situations.  
 These variance permits, whether it relates to staircases, docks, setbacks. Is actual 
science in land use taken into account in terms of what are we are using it for? Who 
is paying for all for this? Where is all of this coming from? Will the actual situation 
per property be taken into account in variances? 
o Every time we get a variance application we take into account the unique 
circumstances in that case. 
 Looks like sometimes you take direction from the Province, sometimes trustees 
from other areas. There seems to be conflicting stories, but little scientific back up. 
When it comes to making a decision, take into consideration how often this island is 
used; not so many people are living there on a full-time basis. If there is someone 
who does something that is not acceptable, then deal with that property owner; do 
not penalize all of us. It is unacceptable to put us through all this unnecessary stress. 
Who will compensate me if you ended up with that 15-metre setback? Use energy 
and resources to prevent other stuff. 
 Is elevation considered in the setbacks? 
o No. Setback is measured horizontally. Building inspectors will be looking at 
elevation. 
 Why not consider elevation? 
o A rock bluff is more protected from sea level rise, but also there are sensitive 
ecosystems in those areas. There is fine thin soil that cannot re-establish. It is 
not just about soft shoreline, but thinking about other things like sensitive 
ecosystems. Re. staircase and platforms: aim to reduce impact on sensitive 
shorelines. 
o Islands Trust has a difficult position; Islands Trust is land use planning, but has a 
mandate to preserve and protect these islands. It was determined in the ‘70s 
that these islands are special. We have to balance that at all times: honouring 
historical communities, but we are also there to preserve the ecology. That 
setback is where the most delicate parts of the islands are, and forage fish. The 
bylaws are for those who do not care about stewarding. Unless there is a bylaw, 
Islands Trust cannot do anything. 
 What can we do to support you in this process and in your role? As we sit here it 
feels like us against them, but I know that you heard us because you changed the 
setback. How do we get to that point faster as a community? 
o We are still a local government, and operate at our own pace. Do not know how 
to do it quickly except communicate.  

ADOPTED 
Gambier Island ADOPTED 7 
Local Trust Committee Special Meeting Minutes 
October 14, 2021 
 Get in touch with a Trustee and talk about how it might be done more 
quickly.  
 If you have good ideas, get in touch with Trustee Rogers.  
 Go to the website for information: islandstrust.bc.ca/island-
planning/gambier/projects.  
 Send in feedback to: northinfo@islandstrust.bc.ca.  
 Contact Trustees to be on their email lists. 
 What is the difference between Flood Construction Level and DPA? Have they 
measured what FCL on Keats Island would be? 
o DPA is tool that the Local Government Act designates to local governments to 
establish a DPA. Flood Construction Level has to do with a building permit, is 
typically 1.5 or 1.8 m; it is a measurement. Keats bylaw does not speak to FCL.  
 For legal non-conforming, in the event that structures are below 7.5 m: to prove we 
have a legal non-conforming structure now, the onus is on the owners to have 
evidence or letters from neighbours in place to prove that these were there? 
o Yes those are just examples of ways to prove they were there before the bylaw. 
Those typically only arise if there is a complaint or an application. 
 At Eastbourne: on every title there is a covenant and building scheme on almost 
everyone’s title; to build anything they had to get approval from Eastbourne Estates. 
When Islands Trust came in, Eastbourne Estates was no longer around since they 
had sold all 220 lots and disbanded. 
Chair Fast thanked everyone for coming and sharing ideas, views, and questions so the Local 
Trust Committee can work through the process to make better regulations.  
Next Local Trust Committee meeting is scheduled for this venue on November 18. 
3. ADJOURNMENT 
By general consent the meeting was adjourned at 8:30 pm. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
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Diane Corbett, Recorder