Salt Spring Island Local Trust Committee community information meeting, October 20, 2021

[0:00:00] Trustee Grove: Yes, we're on. Are we set to go, Robert?

[0:00:08] Voice 20: One moment. I just want to make sure the live streaming is working.

[0:00:13] Voice 20: We are now broadcasting. I just want to make sure that live stream is up and running.

[0:00:21] Voice 20: Yes, we are now live stream and broadcasting.

[0:00:27] Trustee Grove: Thank you very much. Good morning, everyone. And welcome to the Financial Planning Committee

[0:00:31] Trustee Grove: meeting on this um lovely fall day um so uh we have a quorum um it's 1002 and i think we should

[0:00:40] Trustee Grove: press on um regrets uh at least temporary regrets from um uh from paul brent he hopes to join us

[0:00:49] Trustee Grove: later he has sent uh he sent me an email this morning which i have forwarded to you with his

[0:00:53] Trustee Grove: thoughts on the subject um which is our agenda basically for um next year so before you you

[0:01:01] Trustee Grove: you have an agenda. There was a reordered agenda. So may I take it by general consent

[0:01:10] Trustee Grove: that we approve this agenda? Thank you. So be it. There is no town hall and there's no

[0:01:20] Trustee Grove: delegations that I'm aware of. We have minutes of the meeting of September 1, 2021. May I

[0:01:32] Trustee Grove: I take it by general consent that they are approved.

[0:01:36] Trustee Grove: Any thoughts, concerns, worries, changes?

[0:01:40] Trustee Grove: Hearing none, we will approve those.

[0:01:43] Trustee Grove: No resolutions without minutes and a meeting

[0:01:46] Trustee Grove: and no follow-up.

[0:01:47] Trustee Grove: Oh yeah, there's a follow-up action list

[0:01:49] Trustee Grove: on pages eight to nine.

[0:01:51] Trustee Grove: Julia, would you like to take us through that?

[0:01:54] Voice 1: Sure, thank you, Chair.

[0:01:57] Voice 1: So item number one from our November meeting

[0:02:00] Voice 1: talks about discussion or an analysis

[0:02:01] Voice 1: of our satellite offices on the various islands.

[0:02:04] Voice 1: No progress has been made on this work yet

[0:02:06] Voice 1: as the focus over the last few weeks

[0:02:08] Voice 1: has been the first draft of the budget,

[0:02:10] Voice 1: which we'll review today.

[0:02:12] Voice 1: The next item from the January meeting

[0:02:14] Voice 1: is a review of policy 6.5.1.

[0:02:17] Voice 1: So that's the reserves and surplus policy.

[0:02:19] Voice 1: And the plan is to bring that to the November FPC meeting

[0:02:23] Voice 1: and then take it to the December trust council

[0:02:25] Voice 1: for consideration of amendments.

[0:02:27] Voice 1: The item listed from the September meeting

[0:02:30] Voice 1: meeting relates to review of trustee remuneration.

[0:02:33] Voice 1: We haven't started that review yet.

[0:02:35] Voice 1: Again, we've been focused on the first draft of the budget.

[0:02:37] Voice 1: I do note that the agenda package doesn't have a target date for that.

[0:02:41] Voice 1: So we'll be updating that for the next meeting.

[0:02:45] Voice 1: And then further down on page nine,

[0:02:48] Voice 1: item number six is regarding the budget public consultation that will be taking

[0:02:53] Voice 1: place in January and February of twenty twenty two.

[0:02:55] Voice 1: And we'll update that target date as well.

[0:02:57] Voice 1: And everything else is listed as complete.

[0:03:01] Trustee Grove: Gareth J. Thank you very much any questions comments from anyone know so let's move on to trust Council business and before we get into.

[0:03:13] Trustee Grove: Gareth J. 6.1 point one I just refer you to an email I sent to you all day or two ago, so you may have some idea of my thoughts where we're headed and how I would like to.

[0:03:26] Trustee Grove: to move forward today. We have an awful lot on our plate, and we need to be efficient

[0:03:33] Trustee Grove: with what we do. Efficient but thoughtful. So, Julia, would you kindly go over your overview

[0:03:42] Trustee Grove: of the draft budget?

[0:03:46] Voice 1: Certainly. So there was a move by the chair or suggestion in his email that went out that

[0:03:53] Voice 1: that we skip over much of the detail in the briefing

[0:03:55] Voice 1: and review that data by looking at the budget detail,

[0:04:00] Voice 1: which is where the numbers are located.

[0:04:02] Voice 1: So I'll take that approach today,

[0:04:03] Voice 1: but I'm certainly open to taking questions

[0:04:05] Voice 1: on any part of it.

[0:04:07] Voice 1: The one thing I will mention about the briefing

[0:04:10] Voice 1: that's new this year on page 10 is some considerations

[0:04:14] Voice 1: that were drafted by staff for financial planning committee

[0:04:17] Voice 1: and trust council as a whole,

[0:04:19] Voice 1: as we look at this budget year.

[0:04:21] Voice 1: year. So you would have seen this draft budget represents a tax increase that is fairly substantial

[0:04:27] Voice 1: compared to what we've seen at the trust in recent history. I believe as we go further

[0:04:32] Voice 1: back in history there were some double digit tax increases that were seen but certainly

[0:04:36] Voice 1: in recent history we've kept things quite low. So the largest contributing factor this

[0:04:41] Voice 1: year as to why we're seeing a tax increase of about 11.88% is the fact that we don't

[0:04:46] Voice 1: have excess surplus monies to draw on so previous budgets have seen fairly sizable draws from

[0:04:52] Voice 1: surplus that have offset some taxation in the budget and so we may require a bit more of an

[0:04:58] Voice 1: in-depth discussion at the FPC table around the budget as well as the council table so staff have

[0:05:03] Voice 1: provided considerations on page 11 of the agenda package so hopefully trustees found those thoughts

[0:05:10] Voice 1: useful. So briefly, before we get into the numbers, overall, we see an increase of 8%

[0:05:19] Voice 1: in the draft 2023 budget over the approved 2022 budget. Most of that increase is coming

[0:05:27] Voice 1: from a few items. $22,000 of it relates to communications and fundraising. Of course,

[0:05:33] Voice 1: we've got elections planned for next year. So that's $141,000 that's in next year's budget,

[0:05:38] Voice 1: not in the current fiscal budget insurance costs are rising again so there's $26,000 of insurance

[0:05:44] Voice 1: increase salaries contributes to that increase as well and meeting expenses costs are going

[0:05:51] Voice 1: up as we move in person as well there's an increase in planned projects and so we'll get

[0:05:55] Voice 1: into the details of that that's just a high level overview of what we're seeing budget year over

[0:05:59] Voice 1: budget year so I think as the chair mentioned I'll start with the budget detail and that's on page 22

[0:06:08] Voice 1: two of the agenda package for anyone that wants to follow along. Normally we skip over pretty

[0:06:13] Voice 1: quickly through the revenue section. I think I'll go through it in a little more detail

[0:06:18] Voice 1: this time around as we do have some changes there. So the very first line there relates to fees and

[0:06:23] Voice 1: sales. We've got $311,000 in the budget for planned application fees revenue. That number

[0:06:31] Voice 1: is $190,000 over and above what we saw in the fiscal 2022 budget. And that's because we've

[0:06:37] Voice 1: revised how we're putting that estimate together so the anticipation is that all local trust

[0:06:43] Voice 1: committees will adopt the revised model fees bylaw that was approved by trust council and that of

[0:06:48] Voice 1: course has an increase in fees and the increase in fees has been reflected here it should be noted

[0:06:53] Voice 1: that we've made no concession or accommodation for the fact that there may be fewer applications

[0:06:58] Voice 1: received in light of increased application fee costs so we may build that into the estimate

[0:07:05] Voice 1: further into the budget cycle but for now that's not part of that figure. There's no change in the

[0:07:10] Voice 1: provincial grant that remains at $180,000. We have no reason to believe that that figure may change

[0:07:16] Voice 1: at this point in the budget cycle. What's new under grants is $367,000 and that relates to

[0:07:24] Voice 1: local government development applications approvals. So this is money that's been received

[0:07:28] Voice 1: by the Islands Trust or approved for the Islands Trust from a UBCM grant initiative and so we've

[0:07:35] Voice 1: included the full amount of that revenue in fiscal 2023 budget as currently the plan is to spend the

[0:07:41] Voice 1: full amount of that grant funding in the fiscal year. We still have budgeted as a revenue item

[0:07:49] Voice 1: species at risk grant money so there's a slight increase in fiscal 2023 it's $213,000 versus

[0:07:54] Voice 1: the former fiscal year of $205,000 and the offsetting expenses as usual are in their

[0:07:59] Voice 1: related expense area. The property tax levy for local trust areas is seeing an increase of about

[0:08:06] Voice 1: 12.8%. So that's comprised of the general tax increase of 11.8% plus the increase that's

[0:08:13] Voice 1: anticipated from non-market change, which is still at 0.87%. That non-market change figure is based

[0:08:19] Voice 1: on last year's budget numbers. We will be updating that figure as we move through the budget cycle

[0:08:25] Voice 1: once we've got updated information from BC assessment. And so we may see a shift in how

[0:08:30] Voice 1: much of the tax increase is expected to come from new development versus a true increase on the tax

[0:08:35] Voice 1: tax base. There is still a $75,000 special property tax requisition that is being sought

[0:08:43] Voice 1: from the Salt Spring Island Local Trust Committee for the work of SWPA and there is some documentation

[0:08:47] Voice 1: in the agenda from the Salt Spring Island Local Trust Committee related to that. The Bowen Island

[0:08:52] Voice 1: levy has increased by about 24%. That's a fairly sizable increase and we'll go through some of the

[0:08:58] Voice 1: factors contributing to that increase as we move through the expense items in the agenda. 1.1%

[0:09:05] Voice 1: of that 24% increase is expected to come from new developments and the remainder a true increase on

[0:09:12] Voice 1: the base. As we move through the budget cycle we may see this figure come down as we look at

[0:09:19] Voice 1: updating net converted assessment values within the trust budget. So Bowen Island did see a jump

[0:09:26] Voice 1: in their net converted assessment values a couple of years ago and there may be a shift in that as

[0:09:32] Voice 1: we move through the budget cycle and we may see their proportion of property tax value come down

[0:09:37] Voice 1: which would impact that figure interest income is budgeted still at low dollars we're not expecting

[0:09:44] Voice 1: to see significant hikes in interest rates next fiscal year things remain fairly low and so we've

[0:09:49] Voice 1: budgeted that figure close to what was actually seen in fiscal 2021 as opposed to what was

[0:09:55] Voice 1: budgeted. Also in revenue the last item there $40,900 that's a request to fund a project of

[0:10:04] Voice 1: the Salt Spring Island Local Trust Committee related to strategic plan work related to

[0:10:09] Voice 1: watershed protection and so that would be funded from the Swipper Reserve so formerly taxed under

[0:10:14] Voice 1: special requisition and so that budget figure has no impact on the Local Trust Committee or

[0:10:20] Voice 1: or local trust area tax increases.

[0:10:24] Voice 1: So I'll briefly pause to see if there's questions

[0:10:26] Voice 1: on our revenue streams before I move into expenses.

[0:10:31] Trustee Grove: Laura Patrick and then Swell and Fast

[0:10:34] Trustee Grove: and you may have to, and then Trustee Rogers.

[0:10:37] Trustee Grove: Laura.

[0:10:39] Trustee Patrick: I just, to me, shaking the concept of revenue

[0:10:44] Trustee Patrick: and looking at the new referral process

[0:10:49] Trustee Patrick: at least in the capital regional district

[0:10:51] Trustee Patrick: where we get every building permit that has to be reviewed for land use planning and we can't charge

[0:10:56] Trustee Patrick: for referrals and after going through the fee review knowing that the fees are based on the

[0:11:01] Trustee Patrick: average cost of processing them if if a regional district didn't didn't have the island's trust in

[0:11:08] Trustee Patrick: it it would be recovering those costs of the land use plan review um so i'm just wondering if i it's

[0:11:16] Trustee Patrick: probably something that won't affect this year's budget but it's something that we should look at

[0:11:20] Trustee Patrick: is to examining a way to either charge the regional districts for this on this task that

[0:11:26] Trustee Patrick: would normally be a direct cost of the building permit uh review but interesting thoughts any

[0:11:36] Trustee Grove: comments from anybody so let us move on to sue ellen thank

[0:11:45] Voice 15: you i'm just making sure i've got

[0:11:46] Voice 15: my head around everything and not sure that i do can julia can you answer the question where does

[0:11:52] Voice 15: that 90 000 uh grant from the province for fresh water strategy where does that show up in here

[0:12:01] Voice 1: in revenue uh so uh as i understand it all of our fresh water grant monies will be spent in

[0:12:07] Voice 1: the current fiscal year uh there's no planned fresh water work under grant monies planned for

[0:12:12] Voice 1: the next fiscal year so there's no reflection of revenues in in this budget oh okay i thought it

[0:12:17] Voice 1: was longer okay thank you dan

[0:12:20] Voice 6: rogers um i i just have a i guess i'd like to understand what our

[0:12:26] Voice 6: process is here mr chair because i have both comments and questions about this but i'm not

[0:12:32] Voice 6: quite sure what our process is are we going through item by item and are we talking about

[0:12:37] Voice 6: ideas or what are we doing i

[0:12:39] Trustee Grove: think we have let julia complete her presentation and then we will

[0:12:44] Trustee Grove: open up to um your thoughts and and um your input so let's let laura julia finish now well

[0:12:53] Voice 6: let me just ask a question um your assumption around fees and sales presumes that local trust

[0:13:00] Voice 6: committees adopt the new fees bylaw and i have no idea what the timing for that's going to look like

[0:13:07] Voice 6: if local trust committees do that um because although local trust committees are adopting

[0:13:13] Voice 6: the motion to have asked staff to draft the bylaws to amend it there's some indication that that may

[0:13:21] Voice 6: not occur in a rapid fashion and i don't know whether there's an and maybe you can't answer

[0:13:27] Voice 6: that question because that's more that's the planning staff that's doing that do you have

[0:13:31] Voice 6: any idea or that there's the rpm for the southern region if

[0:13:36] Voice 4: i may quickly the uh the goal is to get

[0:13:38] Voice 4: those um at least in front of the ltc early in the new year um and with the goal of having them

[0:13:45] Voice 4: adopted by march 31st they're administrative bylaws so they don't require public hearing

[0:13:52] Trustee Grove: so if i may julia does your budget assume these new rates are going to come in like the first

[0:13:57] Trustee Grove: thing on april the first yeah

[0:14:00] Voice 1: the new methodology does does make that assumption so

[0:14:03] Trustee Grove: it gives us

[0:14:03] Trustee Grove: quite a few months to get those in place and i'm optimistic that we will be able to do so

[0:14:10] Voice 17: chair we will be most successful if a model by law approach is adopted meaning that there isn't

[0:14:20] Voice 17: significant customization across all the local trust areas for the fees bylaw but just the

[0:14:26] Voice 17: the core elements associated with the work done this year is is adopted so that will be a key

[0:14:31] Voice 17: thing to consider and that will cut down on timelines so we can meet that march 31st date

[0:14:36] Voice 17: Thanks.

[0:14:39] Trustee Grove: Thank you.

[0:14:40] Trustee Grove: Any other comments?

[0:14:41] Trustee Grove: I don't see you all on my screen.

[0:14:43] Trustee Grove: I assume that when somebody like Laura has just put up her hand, I assume that comes

[0:14:49] Trustee Grove: onto my screen.

[0:14:50] Trustee Grove: So, Laura Bushekin.

[0:14:52] Trustee Grove: Yeah, thanks.

[0:14:56] Voice 3: Julia, what's the difference in income that is estimated?

[0:15:00] Voice 3: did I somehow like what what's the amount of money that uh is attached to that uh

[0:15:09] Voice 3: anticipated increase in fees

[0:15:12] Voice 1: uh so the uh my sound was a little bit patchy I think your question was

[0:15:16] Voice 1: asking uh how much the increase is in the budget for fees it's about a hundred and ninety thousand

[0:15:22] Voice 1: dollars over what we had budgeted um in a different

[0:15:26] Voice 1: technology okay

[0:15:29] Trustee Grove: which which if I may add is

[0:15:32] Trustee Grove: significant I mean that amounts to almost three percent of our of our increase so um

[0:15:40] Voice 11: very significant thank you um I've

[0:15:49] Trustee Grove: gone silent has anybody else gone silent I

[0:15:52] Voice 15: think we were all muted

[0:15:54] Voice 15: chair can

[0:15:54] Trustee Grove: I ask um

[0:15:55] Voice 15: can I ask Julia to repeat that number was it 190 did

[0:15:59] Voice 1: you say uh yes it's

[0:16:01] Voice 1: 190 000 over what we budgeted for fiscal 2022. they will

[0:16:06] Voice 1: be looking you know continuing to look

[0:16:08] Voice 1: at this number as we move through the budget cycle so if we find you know specific ltcs have not

[0:16:14] Voice 1: adopted new fees and don't plan to or they're adopting fees at a different level we'll be

[0:16:20] Voice 1: looking at that and updating figures as we move through

[0:16:22] Voice 11: the cycle okay can we move on i think have

[0:16:32] Trustee Grove: we covered the revenue side and further to dan's point i think it's helpful to have dealt with the

[0:16:38] Trustee Grove: the revenue, we can now get on to expenses.

[0:16:42] Trustee Grove: So Julia, please press on.

[0:16:46] Voice 1: Okay, thank you chair.

[0:16:47] Voice 1: So I'll continue moving through the figures

[0:16:49] Voice 1: as they're presented on page 23.

[0:16:53] Voice 1: I'll work through some of the figures

[0:16:54] Voice 1: that are seeing the most significant changes

[0:16:57] Voice 1: budget year over budget year.

[0:16:59] Voice 1: And I'll speak to those ones specifically

[0:17:02] Voice 1: and then we'll happily take questions

[0:17:04] Voice 1: on any of the other items at the end of the presentation.

[0:17:06] Voice 1: So the first item that seeing a sizable increase relatively sizable increases application sponsored by executive committee.

[0:17:15] Voice 1: So there's a $10,000 bump in that budget expense and that's due to what we're actually seeing for applications that are being sponsored by executive committee.

[0:17:25] Voice 1: Historically, there had been $5,000 in the budget for those sponsored applications.

[0:17:29] Voice 1: But what we're seeing in reality is there tends to be around $13,000 that's approved.

[0:17:35] Voice 1: As well, we are, of course, anticipating an increase in fees.

[0:17:39] Voice 1: And so for each sponsored application, that would be a larger expense.

[0:17:44] Voice 1: Moving further down the list, we see communications and ITC fundraising.

[0:17:49] Voice 1: There is an increase in the budget there of $20,780.

[0:17:53] Voice 1: And that's mainly due to an increase in communications budget.

[0:17:57] Voice 1: We've seen how important communications is as we've worked through some projects in the current fiscal year.

[0:18:03] Voice 1: And so that's been acknowledged in the next fiscal budget.

[0:18:08] Voice 1: We do have an increase of $11,700 for technical support.

[0:18:12] Voice 1: A lot of that is a reflection of the fact that we're working more remotely for meetings as well as in the general workforce at the trust.

[0:18:20] Voice 1: And so there's some increased technical support costs that come with that.

[0:18:24] Voice 1: Our contingency is budgeted $8,000 higher than fiscal 2022. That last year we undertook an

[0:18:33] Voice 1: exercise to reduce the budget and part of that budget reduction saw a reduction in contingency

[0:18:38] Voice 1: monies and so we've brought contingency monies back up to usual levels in fiscal 2023's draft

[0:18:44] Voice 1: budget. A sizable increase of course is the cost of elections. It's not cheap for us to run these

[0:18:49] Voice 1: elections every four years, so we've got an estimated cost in the budget of $141,000 to run

[0:18:54] Voice 1: those elections. Unfortunately, that's a cost that's outside of our control. There's not much

[0:18:59] Voice 1: that we can do to effect change there. Our insurance number has increased 26% in the draft,

[0:19:05] Voice 1: or sorry, $26,000 in the draft budget. This is based on a recently received proposal for

[0:19:12] Voice 1: insurance renewal. We are still looking at alternative arrangements for the trust insurance,

[0:19:17] Voice 1: insurance, but no conclusions have been reached in that exercise.

[0:19:21] Voice 1: And so the current draft budget is reflecting what's being proposed right

[0:19:24] Voice 1: now, and that's a result of a continuing hardened insurance market as well as

[0:19:29] Voice 1: longer period of claims history review.

[0:19:32] Voice 1: And as you know, the trust has lots of claims on its books.

[0:19:35] Voice 1: And so we don't receive a very favorable rates generally.

[0:19:41] Voice 1: Moving along further down the list,

[0:19:43] Voice 1: we've got an increase to ITC property management of twelve thousand nine hundred

[0:19:47] Voice 1: $170. As the Conservancy takes on new properties and new covenants, there is a cost to manage

[0:19:53] Voice 1: those properties. And so that's reflected in the budget figure. Bottom of page 22 is the budget

[0:20:02] Voice 1: for meetings expense. So that's budgeted at $122,000 for next fiscal year versus the $59,000

[0:20:10] Voice 1: that was budgeted for fiscal 2022. That's a reflection of the fact that our public meetings

[0:20:15] Voice 1: we'll be moving back to an in-person format. In-person meetings are much more expensive than

[0:20:22] Voice 1: electronic meetings. We've got staff that travel and politicians that travel. So part of that

[0:20:29] Voice 1: $122,000 is trust council meetings and executive committee meetings. $105,000 relates to trust

[0:20:37] Voice 1: council meetings. It's about $26,000 a meeting that's been budgeted for. That assumes that

[0:20:43] Voice 1: that four Trust Council meetings will be held in person

[0:20:45] Voice 1: and that all other meetings will be held electronically

[0:20:47] Voice 1: if needed.

[0:20:49] Voice 1: So that is a figure that we can affect

[0:20:51] Voice 1: if meeting formats are revised.

[0:20:54] Voice 1: There's also $10,000 plan

[0:20:56] Voice 1: for executive committee meetings in that line.

[0:20:58] Voice 1: Again, that's another area that can be affected

[0:21:00] Voice 1: if there's a commitment to hold more electronic meetings.

[0:21:05] Voice 1: The next significant increase we see

[0:21:07] Voice 1: as we see every year is related

[0:21:09] Voice 1: to staff salaries and benefits.

[0:21:10] Voice 1: benefits so built into the salaries budget for next fiscal year is only one new staff position

[0:21:17] Voice 1: it's a 0.06 FTE that is a request from the Conservancy Board and there is a business case

[0:21:22] Voice 1: for that in the agenda that is the only new addition for staffing that's in the salaries

[0:21:28] Voice 1: budget all other increases are associated with BCGEU union increases as well as public service

[0:21:36] Voice 1: planned increases for excluded staff as usual we also have some staff as they continue to add

[0:21:43] Voice 1: years of service will move up in steps within their salary range and that's also been incorporated

[0:21:50] Voice 1: and the total of that increase is about $131,000 between fiscal budget years training for staff

[0:22:00] Voice 1: recognition and meetings is increased by about $12,000 budget year over budget year

[0:22:06] Voice 1: That is a reflection of you know anticipation that the staff might be attending more training

[0:22:12] Voice 1: as we move into a post-pandemic era and also there's an acknowledgement at the trust that

[0:22:17] Voice 1: training needs to be a focus for us. There's been some feedback that staff would desire

[0:22:23] Voice 1: some more training and so that's reflected there in our organization-wide training budget.

[0:22:28] Voice 1: There's also been some increases for trustee remuneration. That figure remains governed by

[0:22:34] Voice 1: the trustee remuneration policy which is a trust council policy there's been no changes to that

[0:22:39] Voice 1: formula or to that policy we have updated for an anticipated inflationary factor at two percent

[0:22:45] Voice 1: and also updated for the number of folios by local trust area um and that's information that we

[0:22:50] Voice 1: receive from bc assessment so i can take some questions on uh so that's our operating budget

[0:22:58] Voice 1: that i've just gone through um we haven't yet moved into the project's budget so i'll pause

[0:23:02] Voice 1: again and I'll see if there's any questions related to our operating budget items that I can

[0:23:06] Voice 1: answer.

[0:23:07] Trustee Grove: But before we get into what the meat and potatoes of this exercise, I think you'll find

[0:23:17] Trustee Grove: that most of these expense items, we have little or no control over in the short run. And it's the

[0:23:25] Trustee Grove: short run I think we need to be looking at, which is this coming year. I mean, with an exception of

[0:23:31] Trustee Grove: of the meeting expenses and which is something we can discuss and debate but in terms of other

[0:23:37] Trustee Grove: matters particularly staff salaries we there's not too much we can do right now I just want to

[0:23:43] Trustee Grove: point that out so thank you Julia any questions let me have let us have them Dan

[0:23:55] Voice 11: Rogers thanks

[0:23:57] Voice 11: can

[0:23:58] Voice 6: we talk a little bit about insurance because that was on our radar six months ago when this

[0:24:04] Voice 6: first came up or maybe a year and a half eight ten months ago um and there was a ray of hope that the

[0:24:13] Voice 6: provincial whatever it's called the municipal insurance board would take us on and express

[0:24:19] Voice 6: some interest but that was quite some time ago and because we were actually talking about looking at

[0:24:25] Voice 6: self-insuring as an option as opposed and and where are those discussions at because that

[0:24:33] Voice 6: was probably the spring.

[0:24:37] Voice 1: So staff are still working on that exercise. So we're not working

[0:24:41] Voice 1: directly with MIABC at this time. We're working with an actuarial firm who is undertaking an

[0:24:47] Voice 1: assessment of the Islands Trust for MIABC to sort of see if we're a viable candidate to be insured

[0:24:53] Voice 1: under their policies. So we're still working with them on that. You know, the Islands Trust has a

[0:25:00] Voice 1: fairly sizable insurance claim history and so gathering all of that information and getting

[0:25:06] Voice 1: it together in a format for the actuaries has taken some time. I think we're nearing

[0:25:12] Voice 1: a state of completion for the actuarial work and then it will be over to MIABC to make their

[0:25:17] Voice 1: assessment.

[0:25:18] Voice 6: Yeah because my recollection now that I now that you tell me all that is is that

[0:25:22] Voice 6: we had to put some money up for that that MIABC said they would reimburse us for if they took us

[0:25:29] Voice 6: on is that am i remembering that correctly i

[0:25:34] Voice 1: i do not recall that um i would uh need to look back

[0:25:38] Voice 1: in history i know there was some talk of a self-insurance study offered by our current

[0:25:43] Voice 1: insurance broker um aeon um where they would potentially put some funds up um i would need

[0:25:49] Voice 1: to look back in the history to understand if miabc was doing that as well i see our cao has

[0:25:54] Voice 1: additional info uh

[0:25:56] Voice 17: essentially trustee rogers is correct so so um that was my understanding

[0:26:02] Voice 17: is that uh once this work uh was completed there would be some cost sharing associated

[0:26:07] Voice 17: with that analysis it has taken longer than it should um and we're into another budget year

[0:26:12] Voice 17: there's um but uh that's where we sit hopefully that will be successful for um as soon as it can

[0:26:20] Voice 17: be all

[0:26:21] Trustee Grove: right okay thank you thank you russ um thank you julia any other comments or questions

[0:26:27] Trustee Grove: it may be more effective if you have a question to raise your electronic hand i think that'll

[0:26:33] Trustee Grove: um catch my eye a bit better than just waving sweetly at me so um julia can you press on

[0:26:44] Trustee Grove: we've talked about the um operating expenses we've now got um we're going to be looking at

[0:26:51] Trustee Grove: the projects and it is here ladies and gentlemen that we need to do some very very serious looking

[0:26:56] Trustee Grove: because um this is where we may have to do some serious cutting thank you julia over to you

[0:27:05] Voice 1: uh okay so moving into the project section we start with the local trust area projects the

[0:27:10] Voice 1: most significant item budgeted in this area is for local trust committee projects uh that's coming in

[0:27:16] Voice 1: at $247,500. That's about $43,000 more than what we had in the fiscal 2022 approved budget.

[0:27:24] Voice 1: The listing of those projects is on page 57 of the agenda. I won't be speaking to those particular

[0:27:31] Voice 1: items right now. We'll be moving through that later in the agenda and we'll be looking to

[0:27:36] Voice 1: trustees and perhaps staff to speak to some of those projects. So historically the project

[0:27:42] Voice 1: project monies for local trust committees has come from the local trust committee project

[0:27:48] Voice 1: specific reserve fund. The anticipation is that reserve fund is likely to be depleted at the end

[0:27:53] Voice 1: of this fiscal year and therefore the monies in the 2023 budget are being funded by taxation and

[0:27:59] Voice 1: not from reserve funds. That may change as we move through the budget cycle and we do an evaluation

[0:28:05] Voice 1: of where we think the local trust committee project specific reserve fund balance will be

[0:28:09] Voice 1: at the end of the year in which case if there is any money left in that fund we can bring it into

[0:28:15] Voice 1: the draft 2023 budget it's currently not incorporated so as we look at those projects

[0:28:21] Voice 1: some of the considerations that were raised earlier in the budget briefing are around whether

[0:28:25] Voice 1: or not it's feasible for all of these projects to be undertaken in a single fiscal year in particular

[0:28:30] Voice 1: in a shortened year because we do have elections that are happening in November and so those are

[0:28:36] Voice 1: political decisions, but things to be considered by FPC and by Trust Council as decisions are made.

[0:28:42] Voice 1: So we'll walk through the details of that in a little bit.

[0:28:46] Trustee Grove: Julia, if I may interrupt, I mean, let's do this one at a time. Let's turn to page 57 and

[0:28:52] Trustee Grove: look at what that $257,500 consists of, if that's all right with everybody.

[0:29:03] Voice 1: Yeah, we can certainly do that.

[0:29:07] Trustee Grove: If I have the committee's permission, that's what I would like to do.

[0:29:11] Trustee Grove: Okay.

[0:29:15] Voice 1: So if we look at page 57, we have a breakdown there of the projects that are making

[0:29:20] Voice 1: up the $247,500. $26,000 of that amount is simply a lump sum placeholder with the anticipation that

[0:29:29] Voice 1: there will be smaller projects coming forward from local trust committees in the year. That's

[0:29:33] Voice 1: a reduction from the 2022 budget. I believe we had $3,000 per local trust committee in the budget

[0:29:40] Voice 1: at that point we've reduced that to two thousand dollars and that's at the direction of director

[0:29:44] Voice 1: marler who believes that um this would be enough in an election year the specific projects that

[0:29:50] Voice 1: are coming forward with associated business cases valued in amounts greater than five thousand

[0:29:54] Voice 1: dollars are at the top of that page so we have again the gambier housing project which has a

[0:29:59] Voice 1: a placeholder.

[0:30:00] Voice 1: of sixty thousand dollars there's no business case gabriela thank you thank you there's no

[0:30:06] Voice 1: business case uh for this project um in the agenda as one has not yet been received from

[0:30:12] Voice 1: the local trust committee uh but hopefully in time for the november meeting we'll have that

[0:30:16] Voice 1: in place the forty thousand dollars for the gambier ocp review has actually been amended

[0:30:22] Voice 1: uh so the budget was already drafted um with the forty thousand dollars when staff learned that

[0:30:28] Voice 1: that there had been an amendment to that budget.

[0:30:30] Voice 1: I believe it's now $17,000.

[0:30:33] Voice 1: So right away we've got a savings there of $23,000

[0:30:36] Voice 1: which is excellent news.

[0:30:39] Voice 1: So I've made a note in the agenda package

[0:30:40] Voice 1: that that change was received too late to reflect

[0:30:44] Voice 1: but it is something that we can acknowledge.

[0:30:47] Voice 1: The Denman OCP LUB housing and short-term rentals review

[0:30:51] Voice 1: does have a business case in the budget that's 13,500.

[0:30:54] Voice 1: And then there's three projects for Salt Spring Island

[0:30:57] Voice 1: and also with business cases in the budget.

[0:31:00] Voice 1: I'm not sure, Mr. Chair,

[0:31:02] Voice 1: if you'd like to go through those now,

[0:31:03] Voice 1: or if that was the summary you were looking for.

[0:31:05] Trustee Grove: Well, certainly it's what summary I was looking for.

[0:31:09] Trustee Grove: My view on all of these projects

[0:31:13] Trustee Grove: is that none of them are essential to the continuation of-

[0:31:19] Voice 6: Mr. Chair, I thought we weren't talking

[0:31:20] Voice 6: about the merits of

[0:31:22] Trustee Grove: these things at this point.

[0:31:24] Trustee Grove: I think this is precisely the time we should be doing so.

[0:31:27] Trustee Grove: So let's do it line by line.

[0:31:28] Trustee Grove: So let's look at the projects now

[0:31:31] Trustee Grove: and let's discuss each one.

[0:31:33] Trustee Grove: We don't have to make decisions,

[0:31:35] Trustee Grove: but at least get some feeling from everybody

[0:31:37] Trustee Grove: as to where you think we're headed with them.

[0:31:42] Trustee Grove: Any questions or comments?

[0:31:44] Trustee Grove: Well, I have a number of questions and comments,

[0:31:47] Trustee Grove: but I see Ms.

[0:31:49] Trustee Grove: I've got Trustee Peterson-Bushakin and then Rogers.

[0:31:55] Voice 7: Yeah, thank you, Chair.

[0:31:56] Voice 7: One thing that I agreed with Trustee Brent's email that you circulated and that I'm curious about these bigger ticket projects is whether and which of these projects are currently have currently started because I do sympathize with the thought

[0:32:22] Voice 7: that if we're looking at large projects especially that can't won't be finished before the election

[0:32:29] Voice 7: that those would be the smartest place to defer it sort of in a general sense so I'm just wondering

[0:32:37] Voice 7: which of these are ongoing or underway and which have not started yet somebody answer that

[0:32:45] Voice 7: I would

[0:32:47] Voice 1: turn to planning staff to be answering those questions I think Robert Kojima is on the on

[0:32:52] Voice 1: the call uh

[0:32:54] Voice 4: maybe i'll turn to heather first to talk to the talk to the three northern ones and

[0:32:59] Voice 4: then to stephan to talk to the three southern projects i think they're on the call yep thank

[0:33:05] Trustee Grove: you heather over to you i'll

[0:33:07] Voice 2: do uh thank you um so just speaking about the gabriela housing project

[0:33:11] Voice 2: um it it has been an ongoing project for a few years now um the so it has been started but this

[0:33:22] Voice 2: This budget request is for a new element of that project that hasn't been contemplated

[0:33:28] Voice 2: previously.

[0:33:30] Voice 2: And so the budget would be for a new thing that hasn't started yet, if that's enough

[0:33:37] Voice 2: of an explanation.

[0:33:39] Voice 2: And the new thing is that there's been an advisory planning commission that has recommended

[0:33:48] Voice 2: that there be a task force,

[0:33:51] Voice 2: a housing task force formed on Gabriela

[0:33:54] Voice 2: and that a new coordinator position be funded

[0:34:00] Voice 2: to staff that task force essentially,

[0:34:04] Voice 2: something along the lines of a SWPA model.

[0:34:07] Voice 2: So I think it is important for the committee to understand

[0:34:12] Voice 2: that this would be a salary for that person

[0:34:16] Voice 2: And it would be an annual request so it's not just that we're asking for it this year, but but it would be an annual request for that coordinator position.

[0:34:27] Voice 2: So that's that's the summary on that

[0:34:30] Voice 2: one the Gambier Ocp.

[0:34:33] Voice 2: Project has been ongoing. This is this budget request is reflective of kind of a restart for this project.

[0:34:45] Voice 2: and the request is for a consultant to be hired

[0:34:50] Voice 2: to do public engagement.

[0:34:53] Voice 2: The Denman Housing Project is an OCP and LUB review

[0:34:58] Voice 2: of housing and also assumes consultant,

[0:35:03] Voice 2: hiring consultants to do most of the public engagement.

[0:35:08] Voice 2: So that project has not started.

[0:35:11] Voice 2: So that one has not started.

[0:35:12] Voice 2: The Gambier OCP is ongoing and yeah.

[0:35:15] Voice 2: so that's my summary thank

[0:35:19] Trustee Grove: you any comments related to uh heather cowers points thank you

[0:35:28] Trustee Grove: so i've got uh laura bouchakin rogers stanford and patrick on my list so the next is bouchakin

[0:35:33] Trustee Grove: may

[0:35:35] Voice 1: i clarify something mr chair please

[0:35:38] Trustee Grove: do sorry

[0:35:39] Voice 1: to interrupt uh the the position that

[0:35:42] Voice 1: um heather has referred to that would be an ongoing um annual expense it's currently budgeted

[0:35:47] Voice 1: as a contractor position so it's not a salaried a staff salaried position that would be subject

[0:35:52] Voice 1: to the 25 gross up for benefits and overtime etc it is a contracted position and so um it's not

[0:36:00] Voice 1: included in the salaries budget for clarity thank

[0:36:03] Trustee Grove: you chair

[0:36:05] Voice 7: just um could could we hear about the

[0:36:08] Voice 7: salt spring projects too uh

[0:36:10] Trustee Grove: yes but let's um that that yes let's uh seph and i believe you're in

[0:36:15] Trustee Grove: there somewhere can you report on them please hello

[0:36:22] Voice 23: there i am sir there's so many screens

[0:36:25] Voice 23: open hi good morning everybody sure happy to talk to those items so all three of salt spring

[0:36:30] Voice 23: islands projects are ongoing projects i'm going to start with the ganges village in the housing

[0:36:36] Voice 23: action programs they both started last year they were significant projects that the salt spring

[0:36:43] Voice 23: Island Local Trust Committee began. Ganges Village itself is just starting off with a consultant.

[0:36:49] Voice 23: You'll remember that they had a robust public engagement plan. You can be seeing the fruits

[0:36:54] Voice 23: of that labour coming up very shortly. The second phase of that we'll see drafting of

[0:36:59] Voice 23: that public engagement into policy work and ongoing consideration of First Nations engagement.

[0:37:08] Voice 23: We recognize, at least on Salt Spring, that that is going to make or break this local area plan.

[0:37:16] Voice 23: So you'll see a continuation of that.

[0:37:18] Voice 23: The Housing Action Program is off to a bit of a slow start, slower than expected.

[0:37:23] Voice 23: But again, this was started this year, and a substantial part of that is into the policy draftings that we're expecting,

[0:37:30] Voice 23: and legal review, because it's quite a broad scope of a project, and it's looking to be creative in its approach in many things.

[0:37:38] Voice 23: So I believe that's all in the business case attached to this report.

[0:37:42] Voice 23: And the protection of CDF zone is also an ongoing report that was, I wouldn't say stalled,

[0:37:48] Voice 23: but it was taking a slow, deliberative, consultative approach.

[0:37:54] Voice 23: The LTC has given new direction to that project.

[0:37:56] Voice 23: And so that involves some consideration of some creative work about density transfer,

[0:38:01] Voice 23: for looking at what to do with apartment density transfer is evaluating if somebody is looking to

[0:38:10] Voice 23: protect a piece of their property how much can you evaluate protection of the coastal douglas fir in

[0:38:14] Voice 23: other words we're looking to sort of um consider a trade-off if we're asking you to protect 20 acres

[0:38:22] Voice 23: of your property of cdf zone how many densities is that worth so there's a little bit of work and

[0:38:27] Voice 23: math involved in that so that's on the scope and that's also going forward with the fire protection

[0:38:31] Voice 23: as this sort of key focus of how to protect cdf so all three are ongoing projects and all three

[0:38:38] Voice 23: have budget cases attached so

[0:38:40] Trustee Grove: thank you um laura patrick you you had your hand up are your points

[0:38:46] Trustee Grove: related to these projects otherwise i'll and in which case you can jump to the front of the line

[0:38:50] Trustee Grove: otherwise um i'll wait for bouchakin and rogers i'll

[0:38:54] Trustee Patrick: wait my turn thank

[0:38:56] Trustee Grove: you laura bouchakin

[0:38:57] Trustee Grove: can okay

[0:38:57] Voice 3: um yeah I have um I have a lot of thoughts but maybe I'll hold off on those and

[0:39:05] Voice 3: just start with a question so you know I'm look in my experience as a Denman Island local trustee

[0:39:11] Voice 3: we asked staff to come up with a business case um for a housing review a housing regulations review

[0:39:20] Voice 3: and um kind of outlined what we were looking for which we felt we wanted a pretty comprehensive

[0:39:26] Voice 3: comprehensive review and we uh what we ended up with is a budget of 13 and a half thousand and I

[0:39:35] Voice 3: see other LTCs looking at housing and having very different types of projects and very different

[0:39:41] Voice 3: types of budgets and I mean I've got two questions one is when there's three LTCs all working on

[0:39:50] Voice 3: housing is there do staff get together talk to each other to compare notes and look for ways to

[0:39:58] Voice 3: align work and um is there merit in looking at these to say why are the budgets so different

[0:40:06] Voice 3: and maybe the ambitions need to be more aligned and the budgets aligned um i mean i you know quite

[0:40:13] Voice 3: honestly i'm asking well is the denman budget unrealistically low or can the other ones be

[0:40:20] Voice 3: pare it down as the demo on a model of how to do a competent and useful housing review on a

[0:40:26] Voice 3: lower budget. So, you know, there's a bunch of questions all kind of pointing at, I think,

[0:40:33] Voice 3: the same thing. So I think that's a question for any staff member who would like to venture and

[0:40:39] Voice 3: answer. Mr. Chair?

[0:40:41] Trustee Grove: Please go ahead.

[0:40:42] Voice 17: Yeah, I can start off by answering. We're in an in-between

[0:40:49] Voice 17: place which i think i think generally we're aware of and that is for the last 25 years we haven't

[0:40:54] Voice 17: had a process for large product we haven't had done many large projects at these kinds of dollar

[0:41:00] Voice 17: values and we haven't as a consequence haven't had a process in place and up until recently we

[0:41:06] Voice 17: didn't actually have staff designated to work on them so now we have staff we have a team that's

[0:41:11] Voice 17: working on them and indeed the one of the key points of establishing that team was to address

[0:41:19] Voice 17: commonality, as Trustee Boushakian is talking about, with any issue, whether it's housing or

[0:41:24] Voice 17: anything else. I can't provide a detailed answer to exactly around housing yet, because we're six

[0:41:30] Voice 17: to eight months into that effort. But we certainly have to begin to coordinate our work. That being

[0:41:37] Voice 17: said, I don't think the Allens Trust has a complete grasp on housing, and it really, as an

[0:41:43] Voice 17: an institution, and it's generated from the ground and from the communities around their

[0:41:49] Voice 17: expression. How is that different? Densities, populations, how sophisticated and ongoing are

[0:41:54] Voice 17: the societies that are already working and doing a lot of work? It's, we don't have a lot of baked

[0:41:59] Voice 17: in expertise, so we're relying on community groups to deliver a lot of that. So that's why I think

[0:42:04] Voice 17: you would see over time, or in this snapshot of time, differences between the various pieces.

[0:42:11] Voice 17: and some might be much more comprehensive some much be much more narrow um in time we'll have

[0:42:18] Voice 17: a policy that'll help us decide these things you know trust council will be able to to rely on a

[0:42:23] Voice 17: policy to make these selections but right now we don't we just have the ltcs putting forward their

[0:42:28] Voice 17: case and that's what you're seeing in this case right now thank

[0:42:33] Trustee Grove: you very much um laura when you

[0:42:35] Trustee Grove: can you put your hand down laura oh thank you trustee rogers i

[0:42:41] Voice 6: saw director mobs with her hand

[0:42:43] Voice 6: up and perhaps she wants to weigh in as a staff person before i comment sorry

[0:42:47] Trustee Grove: julia um i didn't

[0:42:49] Trustee Grove: see you um you i think you're gonna have to use your electronic hand because i see anything that

[0:42:53] Trustee Grove: gets my attention other than dynamite will

[0:42:56] Voice 1: do uh so uh what i have to comment on doesn't directly

[0:42:59] Voice 1: address trustee bershaken's uh question um it's just a thought you know if if there is a difference

[0:43:05] Voice 1: in budget that is due to a potential enhanced level of service or perhaps, you know, a more

[0:43:13] Voice 1: in-depth review of a certain project than might typically be offered to local trust committees

[0:43:17] Voice 1: for similar work. Those are the types of things that can be examined for consideration as a special

[0:43:23] Voice 1: property tax requisition for that local trust area only. So there might be some of those

[0:43:27] Voice 1: considerations that are reflected in different budget amounts as well.

[0:43:33] Trustee Grove: Thank you. Okay, Dan.

[0:43:35] Trustee Grove: Dan? So, Kate Stanford, please. Sorry, Dan, you hadn't asked your question, had you?

[0:43:43] Voice 6: No, I haven't said a word, no. Okay, well, this is the time to say a word.

[0:43:48] Voice 6: Yeah, okay. So, I have to say as a general rule, I'm not sure what we're doing here because we

[0:43:54] Voice 6: didn't go through all of the other expense items line by line, but there seems to be

[0:43:58] Voice 6: a focus only on projects. And I see you nodding, but I'm not sure we've reached an agreement that

[0:44:06] Voice 6: that that's where our focus should only be on.

[0:44:08] Voice 6: And I know that that's your view

[0:44:10] Voice 6: because you sent us a note out two days ago saying that,

[0:44:14] Voice 6: and I've seen Paul Brent's,

[0:44:16] Voice 6: but I'm not sure that's all we have to look at.

[0:44:18] Voice 6: So I'm not quite sure why we're just focusing on projects

[0:44:23] Voice 6: given that our LTC projects budget

[0:44:26] Voice 6: is marginally more than it was last year.

[0:44:29] Voice 6: It's only a slight increase

[0:44:30] Voice 6: when you take the $23,000 out for the Gambier process.

[0:44:34] Voice 6: it was 200 and something thousand, $210,000 last year,

[0:44:39] Voice 6: and it's going to be about $220,000 this year.

[0:44:42] Voice 6: So I want to say that, for example,

[0:44:46] Voice 6: to answer Trustee Peterson's questions,

[0:44:49] Voice 6: the Gabriel housing project has been ongoing

[0:44:52] Voice 6: since I became the vice chair then.

[0:44:54] Voice 6: It's been the number one priority

[0:44:56] Voice 6: on that island for three years.

[0:44:58] Voice 6: It has thousands of hours of volunteer time involved in it.

[0:45:02] Voice 6: and they've come up with this proposal which we which has been on our on our agenda since about

[0:45:08] Voice 6: May as being the next phase of this project after lots of consultation with the community

[0:45:14] Voice 6: the Gambier OCP project has been on our books for seven years since I became a trustee so you know

[0:45:21] Voice 6: those are not new projects they are new phases of a project and so I think we need to be conscious

[0:45:27] Voice 6: of that as we get into this discussion about just cutting LTC projects. First of all,

[0:45:33] Voice 6: the budget is not much more than it was last year. And secondly, these are ongoing

[0:45:42] Voice 6: projects of the particular LTCs. And we learned last year for the first time, if you will,

[0:45:50] Voice 6: first time in my time as a president, of this process of making a specific request for a

[0:45:55] Voice 6: substantial amounts of money because Salt Spring showed us the way forward with their two

[0:46:00] Voice 6: the housing project and the Ganges Village project which were which were approved so now we've got

[0:46:07] Voice 6: other LTCs that have looked at that model and said okay this is the way we want to do it the problem

[0:46:13] Voice 6: with what I have with what Director Mobs has just laid out for us I was quite prepared to consider

[0:46:17] Voice 6: that as an alternative project but I'm being told that we couldn't do it before 2023 and that's

[0:46:24] Voice 6: concerning to me that that kind of a process for a special requisition would take that long to get

[0:46:31] Voice 6: through the process and so that that those are the comments I want to make before we go and

[0:46:37] Voice 6: and cut things I think we need to have some criteria by which we decide what's important

[0:46:42] Voice 6: and what's not important and frankly I don't think that it's an election year matters one way

[0:46:46] Voice 6: I just don't I think that these are community driven projects that are being that the community

[0:46:54] Voice 6: is asking for, at least the ones I'm involved in.

[0:46:57] Trustee Grove: Thank you. If I may attempt to answer a couple of those things. With regard to the operating

[0:47:03] Trustee Grove: budget, you're right. I have pointed this discussion to the projects, because as I said

[0:47:10] Trustee Grove: earlier, and as Julia has indicated also, there really isn't too much we can do in the short run

[0:47:18] Trustee Grove: to cut those expenses other than in one or two places, such as the meetings expense. But we can

[0:47:23] Trustee Grove: come back to that. Where we can affect this budget in the short run, which is in this next 12-month

[0:47:29] Trustee Grove: period, is in the projects. And it's as simple as that. And we've got limited time. And I think

[0:47:39] Trustee Grove: that's where we need to focus. But we can come back to it at the end of the day, if you would

[0:47:45] Trustee Grove: would like to thank you um uh kate stanford yes

[0:47:51] Voice 9: thank you uh trustee grove um i'd just like to

[0:47:55] Voice 9: speak to the gambier island official community plan and a reminder that that number should be

[0:48:00] Voice 9: seventeen thousand dollars not forty thousand um as far as i see the official community plans

[0:48:08] Voice 9: land use bylaws they are a core service that a land planning organization provides to their

[0:48:15] Voice 9: communities we have been trying to move a OCP review on Gambier forward for well I started in

[0:48:25] Voice 9: I'm in my third term I've been working on trying to get this move forward since I became a trustee

[0:48:31] Voice 9: it is it gets delayed consistently around planners leaving and coming and going so it's a staffing

[0:48:41] Voice 9: issue. We have a process. This is one of the first OCPs that the regional planning team

[0:48:49] Voice 9: is looking at. And we're hoping to see this as a pilot project to make this whole process

[0:48:55] Voice 9: more efficient, cheaper, and work through it without worrying about how planners,

[0:49:04] Voice 9: whether we have individual planners available or not. It is really important that we keep this

[0:49:11] Voice 9: going forward thank you

[0:49:12] Trustee Grove: thank you and i see russ has just put his hand up and i'm if it's to the

[0:49:17] Trustee Grove: point um russ i'm happy to let you jump the queue it's not to the point okay then let's go to laura

[0:49:24] Trustee Grove: patrick followed by laura bushekin um

[0:49:28] Trustee Patrick: no uh thank you and i concur with um um dan rogers that we

[0:49:33] Trustee Patrick: have to be careful that we can't just say the projects are the place that we go and um and cut

[0:49:38] Trustee Patrick: cut that those are overall decisions we need to make and with input from our our constituents who

[0:49:44] Trustee Patrick: who may have strong opinions on on these things um i also concur with laura bruchek and i think

[0:49:50] Trustee Patrick: there are a lot of efficiencies here with housing and uh i know with salt spring we've been tracking

[0:49:55] Trustee Patrick: literally following what gabriela island is doing because the work that the volunteers up there have

[0:50:01] Trustee Patrick: done has been immensely important high quality work and um and very relevant um and i think

[0:50:09] Trustee Patrick: there's lots of opportunities especially this phase of the project of looking at potentially

[0:50:13] Trustee Patrick: going to a special tax requisition with a swivel model i think um whether salt spring uh would

[0:50:19] Trustee Patrick: benefit by a very similar approach and potentially other islands may benefit from a an approach of

[0:50:24] Trustee Patrick: having all parties at the table working on housing um so there could be some efficiencies in setting

[0:50:30] Trustee Patrick: up those special tax requisitions, the background work that needs to be done to support those

[0:50:36] Trustee Patrick: processes. So I think there's a lot of opportunity there for improved efficiencies and I'm very

[0:50:42] Trustee Patrick: interested in knowing what Denman's doing because I don't know. So that's something I'd be curious

[0:50:46] Trustee Patrick: and want to know more about personally. On Salt Springs, I just have a couple of comments and

[0:50:51] Trustee Patrick: the Ganges Village and the housing one, the LTC hasn't seen the business case because staff

[0:50:56] Trustee Patrick: proceeded with that and i went back and checked they did they did follow through exactly on the

[0:51:00] Trustee Patrick: money that was identified in last year's business cases for the next uh phase that would come this

[0:51:05] Trustee Patrick: year the one exception is ganji's village it did have um 27k for the 22 23 budget and 24k for the

[0:51:14] Trustee Patrick: 23 24 budget which is the total of 51 so i guess that would be a question to staff is was that

[0:51:21] Trustee Patrick: that combined on purpose or was 24k potentially could be removed from that 51,000 line to move

[0:51:28] Trustee Patrick: into the next fiscal so that would be a question there the other potential opportunity is on the

[0:51:36] Trustee Patrick: coastal douglas for work there is a piece of that money i think stephan talked about the the density

[0:51:43] Trustee Patrick: transfer work which is interesting and would benefit everybody but there's also wildfire

[0:51:49] Trustee Patrick: resiliency work in there that is primarily focused on watershed protection or related

[0:51:56] Trustee Patrick: to watershed protection. So I could raise that as a question to staff of whether or not that

[0:52:00] Trustee Patrick: element of the Coastal Douglas Fir could potentially be moved over to SWPA surplus

[0:52:04] Trustee Patrick: or SWPA for the fire resiliency piece of that work. So a couple of questions more

[0:52:11] Trustee Patrick: directed towards staff.

[0:52:14] Trustee Grove: Stefan, would you like to answer that?

[0:52:17] Voice 23: Sure, there was a lot to unpack in

[0:52:19] Voice 23: there. Maybe we can go start at the back and work our way to the front. Could you repeat the last

[0:52:23] Voice 23: question about CDF? What part of the project you're asking can come out of the SWPA budget

[0:52:28] Voice 23: or the SWPA surplus? No, SWPA unspent taxes. Yeah,

[0:52:32] Trustee Patrick: whatever the term

[0:52:33] Voice 23: is. Yeah, that's right.

[0:52:34] Trustee Patrick: I want to get it

[0:52:34] Voice 23: right with Julia. There's a

[0:52:36] Trustee Patrick: wildfire resiliency consultant or something

[0:52:40] Trustee Patrick: for management practices for wildfire protection. I thought potentially that piece could be

[0:52:48] Trustee Patrick: considered uh as a SWPA expense instead of a project expense um because it is primarily

[0:52:54] Trustee Patrick: related to watershed protection um

[0:52:57] Voice 23: that's a good question i think to answer that fairly i'd really

[0:53:01] Voice 23: wanted to uh review the the project sort of in detail um but yeah off the cuff i would i would

[0:53:08] Voice 23: hesitate to say yes because the SWPA while the SWPA has a lot of um uh sort of breadth and

[0:53:15] Voice 23: watershed protection i think you know it gets a bit when you have to sort of strain to interpret

[0:53:20] Voice 23: that i i it makes me hesitant but so i would i would caution that to put it into a different

[0:53:26] Voice 23: project be just because we have the funds there i don't think it's necessarily a good translation

[0:53:30] Voice 23: as opposed to

[0:53:31] Trustee Patrick: i wasn't expecting you to be able to answer this right now so i didn't

[0:53:33] Voice 23: mean to be

[0:53:33] Voice 23: putting you

[0:53:34] Trustee Patrick: on the spot stephanie well there you

[0:53:35] Voice 23: go i am now dancing out of the spot thank you i

[0:53:38] Trustee Patrick: wasn't trying i was just saying that's something that needs to be explored is how it would fit or

[0:53:42] Trustee Patrick: or not and i i agree with what you're talking about but it's it's something

[0:53:45] Trustee Patrick: to raise um as a

[0:53:47] Trustee Patrick: as an item and the second piece was ganji's village in the uh business case that was presented in last

[0:53:53] Trustee Patrick: year's budget 24 000 of that 51 000 was identified as a 23 24 expense and

[0:54:03] Voice 23: so that yeah the question

[0:54:05] Voice 23: is was it pushed into uh the earlier next year's budget and the 22 23 yes yes

[0:54:13] Voice 23: um yeah that was

[0:54:14] Voice 23: merged together in the recognizing that uh we thought you know the budget that you know that

[0:54:18] Voice 23: the case was it was more compact this project versus housing which was a bit longer that makes

[0:54:24] Voice 23: any sense but it was still the same budget and it was just a reorganization of um sort of structure

[0:54:29] Voice 23: we didn't we didn't structure the first business case super well in terms of years so we just try

[0:54:34] Voice 23: to make it more compact and easier to read and understand while keeping the budget numbers the

[0:54:37] Voice 23: same okay

[0:54:40] Trustee Grove: thank you um and so i'm going to recognize peter luckham by the way i'm planning

[0:54:44] Trustee Grove: that we should break for half an hour at 12 o'clock for lunch i hope that's all right with everybody

[0:54:49] Trustee Grove: peter luck i'm over to you yeah

[0:54:53] Voice 11: good morning everyone

[0:54:55] Trustee Luckham: it's interesting to

[0:54:59] Trustee Luckham: listen to the conversation the discussion and you know i i often when i'm sitting on f on committees

[0:55:06] Trustee Luckham: or try to take a more of a 10,000 foot view of the situation and in fact removing my trustee hat

[0:55:17] Trustee Luckham: and it's not a criticism but it's easy to want to defend LTC's projects and maybe blur the

[0:55:28] Trustee Luckham: the 10,000 foot view on, in this case,

[0:55:33] Trustee Luckham: the Islands Trust Council budget for the Federation.

[0:55:38] Trustee Luckham: And so I would like to encourage people

[0:55:42] Trustee Luckham: to look beyond the projects,

[0:55:45] Trustee Luckham: because there's certainly lots of ways

[0:55:47] Trustee Luckham: to rationalize any and all of them.

[0:55:50] Trustee Luckham: And indeed the work, and indeed it encapsulates

[0:55:54] Trustee Luckham: the fundamental work on the ground of the Islands Trust.

[0:55:59] Trustee Luckham: But at our EC meeting this morning,

[0:56:04] Trustee Luckham: we kind of just quickly had any remarks

[0:56:07] Trustee Luckham: at the time or questions,

[0:56:09] Trustee Luckham: but mostly the conversation needs to happen here.

[0:56:11] Trustee Luckham: But so not specifically on projects,

[0:56:14] Trustee Luckham: but certainly there's opportunity for trimming things

[0:56:17] Trustee Luckham: and gaining some efficiencies.

[0:56:19] Trustee Luckham: And it sounds like there's some variation in the numbers,

[0:56:22] Trustee Luckham: uh the gambier one i think uh kate louise mentioned being 17 and not 40 well that's a

[0:56:28] Trustee Luckham: that's uh that's uh twenty thousand dollars we'll round it down that obviously makes a difference to

[0:56:33] Trustee Luckham: the bottom line but i can't help but think in looking at the bigger case here that julia has

[0:56:42] Trustee Luckham: presented is you know overtime is the cost of operation and admittedly if we weren't doing

[0:56:50] Trustee Luckham: the overtime which would impact travel and all that kind of stuff that would impact the work at

[0:56:54] Trustee Luckham: the ltc we have significant monies that although it doesn't actually isn't money that comes out

[0:57:00] Trustee Luckham: of our pockets but is a stream of revenue which is the sponsorship and you know that has has

[0:57:07] Trustee Luckham: proposed to creep up this year and indeed the council meetings uh 25 000 a pop is another

[0:57:14] Trustee Luckham: opportunity. And certainly from executive committee potentially we could be also reflecting

[0:57:20] Trustee Luckham: on our own situation with reducing the number of in-person meetings to favor electronic meetings

[0:57:26] Trustee Luckham: assuming that we continue to service the public. But there's other areas of savings and in fact

[0:57:34] Trustee Luckham: the application fees project work that has gone forward obviously has a significant change in

[0:57:41] Trustee Luckham: the potential estimated revenues um and in in this uh budget is is proposed at a 20 assuming that

[0:57:49] Trustee Luckham: ltc's adopt a 20 reduction well 20 of uh 200 000 in revenues is a bit unless uh my uh evaluation

[0:58:02] Trustee Luckham: of that is different and so you know i think what we're having to do here um i'm gonna i'm gonna

[0:58:09] Trustee Luckham: going to purposefully mention Alison Morris's years ago those of you that remember Alison Morris

[0:58:14] Trustee Luckham: always talked about the bomb in the attic well this is the bomb in the attic and we need to

[0:58:20] Trustee Luckham: tighten our belts and we need to look at seriously at what we realistically can do

[0:58:23] Trustee Luckham: and where those savings might be broadly across the organization and I feel it's necessary to say

[0:58:30] Trustee Luckham: that Trust Council always wants to do more, and in order to do more, we've indeed bolstered our

[0:58:39] Trustee Luckham: staff contingency, and reducing our staff contingency may save money, but it's not going

[0:58:46] Trustee Luckham: to get your projects done, and so we need to hold the ground there, and let's get the work that we

[0:58:51] Trustee Luckham: have wanting to get done done, and manage that in a way, and indeed in a fiscal year, which is

[0:58:59] Trustee Luckham: is potentially shorter in terms of the work,

[0:59:03] Trustee Luckham: the opportunity to deliver on a product

[0:59:06] Trustee Luckham: and maybe in the future budget cycle,

[0:59:08] Trustee Luckham: that'll get the new council off to a good start

[0:59:13] Trustee Luckham: with looking at what funding they need

[0:59:15] Trustee Luckham: to undertake the work that that new council might desire.

[0:59:19] Trustee Luckham: So I'm suggesting we look at some of these other areas.

[0:59:23] Trustee Grove: And we should do.

[0:59:26] Trustee Grove: Projects are important only if you can afford them.

[0:59:28] Trustee Grove: so it's a question of what we think uh we can afford and um just the um sorry i've got um

[0:59:34] Trustee Grove: to ellen fast thank

[0:59:37] Voice 15: you chair um i'll be brief because some people have talked about ltcs already

[0:59:41] Voice 15: that i'm projects that i uh was thinking i might speak to i uh was particularly pleased to hear

[0:59:48] Voice 15: about that overlap in the four projects because there's also um uh hornby who's interested in

[0:59:56] Voice 15: I don't have a business case yet, but like.

[1:00:00] Voice 15: uh denman similar sort of situation salt spring housing action and the uh gabriola of course we've

[1:00:07] Voice 15: heard about that's been working away and uh if there can be uh ways to work together on those

[1:00:13] Voice 15: i know there's going to be individual elements of course um i just wanted to bring up the main point

[1:00:19] Voice 15: of the huge change that's happened with covid um we have uh um been working from home and uh there's

[1:00:29] Voice 15: is going to be a period of big staff turnover coming in from what I'm reading as staff of all

[1:00:35] Voice 15: kinds of agencies and organizations and businesses move because they've learned things or their work

[1:00:43] Voice 15: situation has changed or they can work from home or they want to work from home. So I think we

[1:00:49] Voice 15: should anticipate more staff turnover than usual, more vacancies than usual, something I'm going to

[1:00:55] Voice 15: be keeping in mind and uh on the same note um i think we should be considering more people are

[1:01:03] Voice 15: going to be moving to the island we've got more applications and um i'm just trying to temper my

[1:01:09] Voice 15: my expectations about how much the trust can do when we're in a situation of uh twice as many

[1:01:18] Voice 15: uh development applications and twice as many conservancy applications as well or maybe not

[1:01:24] Voice 15: not that many but we're in a period of rapid change and the last thing I wanted to say is

[1:01:29] Voice 15: we're all meeting by zoom here let's consider the cost of in-person meetings not just for

[1:01:36] Voice 15: trust council but across the board and the savings that we might get from staff by holding more

[1:01:41] Voice 15: meetings online I just I'm looking at the trust council budget 25 000 per meeting and thinking

[1:01:51] Voice 15: there's LTC travel costs and all those kinds of things, maybe we can find some savings by using

[1:01:58] Voice 15: the digital tools that we've invested in. Thank you.

[1:02:00] Trustee Grove: Thank you, Sue Ellen. Peter Luckin, would

[1:02:02] Trustee Grove: you mind dropping your hand? So I'm going to go to Russ Hotzenpiller and then to Trustee Boushekin.

[1:02:09] Voice 17: I'd happily defer to Trustee Boushekin, if you wish, because I have a more global thing to say,

[1:02:14] Voice 17: but I can proceed if you wish. It's up to you.

[1:02:16] Trustee Grove: Laura Boushekin, go ahead. And then Russ,

[1:02:18] Trustee Grove: else thank you for that.

[1:02:19] Voice 3: Okay thank you. I have a bit of a global thing but also some specific

[1:02:25] Voice 3: things. I agree that as I think many here do we should not simply focus on projects and I note

[1:02:31] Voice 3: that the email from Paul Brent certainly ranged much broader than projects and I appreciate

[1:02:38] Voice 3: Trustee Rogers pointing out that the project budget isn't significantly higher than last year

[1:02:43] Voice 3: because um that had actually escaped my attention and uh changes a bit how I think about it um and

[1:02:50] Voice 3: I just have a few comments on um this is a little global like we are in a time of change both in

[1:02:55] Voice 3: the world um and in the trust and this is um indeed a new situation last year as far as I

[1:03:02] Voice 3: know is the first time that we had a LTC coming forward for a special uh LTC project that wanted

[1:03:12] Voice 3: a fairly substantial chunk of funds out of the budget in the tens of thousands and it's

[1:03:17] Voice 3: this is a new way of working for us um and as russ has in past years we haven't had anything

[1:03:23] Voice 3: like this we have certainly the trust has done major um major planning projects ocp reviews

[1:03:30] Voice 3: l review lub reviews targeted ones general ones um but uh until uh some years ago and it would

[1:03:39] Voice 3: would be interesting to track this somehow managed to get done entirely in-house and what we're seeing

[1:03:45] Voice 3: now is that the for numerous reasons of which I don't think we have time to analyze um that has

[1:03:52] Voice 3: become increasingly challenging and so we're looking at creating these projects that bring in

[1:03:56] Voice 3: outside contract staff and consultants um because everything has become more challenging uh and it's

[1:04:05] Voice 3: challenging is, I guess, my keyword. It is challenging because then it costs a lot,

[1:04:09] Voice 3: and then we don't want to keep raising taxes. So I don't have the answers. I do see it as a

[1:04:15] Voice 3: problematic situation. Everything is getting, seems more complex, more expensive. Since I

[1:04:24] Voice 3: became a trustee on the ground on Denman, and this may sound harsh, but the trust is doing less,

[1:04:32] Voice 3: fewer meetings, fewer projects getting done,

[1:04:37] Voice 3: long wait times to process rezoning applications, and yet our budget's gotten bigger. And I'm not

[1:04:46] Voice 3: pointing fingers, I think we all struggle with this, so I don't know what to do about it,

[1:04:50] Voice 3: but I guess we're here to do our best. And we do need criteria as we move into this new phase

[1:04:57] Voice 3: of having these special project requests.

[1:05:00] Voice 3: We will need to come up with criteria

[1:05:02] Voice 3: and start, we're thinking about it now.

[1:05:05] Voice 3: And one of the things, I mean, a few things,

[1:05:09] Voice 3: if what we're doing in this discussion

[1:05:11] Voice 3: is sort of saying which of these projects

[1:05:14] Voice 3: could be delayed a year or cut down.

[1:05:16] Voice 3: It's a hard discussion.

[1:05:18] Voice 3: We have to have it.

[1:05:20] Voice 3: I'm excited by the idea of the Gabriola Housing Project.

[1:05:23] Voice 3: I know from speaking with many community groups

[1:05:27] Voice 3: and members on Denman that a task force with a paid staff person to facilitate it and manage it

[1:05:34] Voice 3: would be highly supported and needed on the island. Whether the trust should pay for that,

[1:05:42] Voice 3: whether the trust should fund that or do that, and whether that should come from a special tax

[1:05:46] Voice 3: requisition like SWPA, which is a similar model, is a question. I tend to think that it needs to

[1:05:53] Voice 3: come from a special tax requisition because all islands could use this on a number of issues

[1:05:58] Voice 3: and it's a big step from our core work as a trust to be hiring contractors to run community

[1:06:07] Voice 3: task forces and and

[1:06:09] Voice 3: cover those expenses so um i would love to see gabriela go ahead with that i

[1:06:13] Voice 3: would love to see denman go ahead with it and i bet hornby would like to go ahead with it in other

[1:06:17] Voice 3: other islands, but I'd like to see that come from a tax requisition, unless we have a wider

[1:06:23] Voice 3: discussion as a council and say, yes, we want to start funding this from our core tax funds.

[1:06:31] Voice 3: Yeah, and I'm sorry, I'm not done. I had my hand up for a while.

[1:06:38] Voice 3: Just a couple other things. Wildfire resilience is extremely important.

[1:06:44] Voice 3: Is it in the islands trust purview, you know, there's other agencies that are all about wildfire fire prevention and response. I agree that fires destroy everything we try and preserve and protect.

[1:06:58] Voice 3: But I just, we're getting more and more wider in what we're attempting to reach so that's just a question.

[1:07:06] Voice 3: And then just finally about the Denman project. It is modest in budget.

[1:07:11] Voice 3: it um it has been planned for seven or eight years um we did a minor uh housing review and

[1:07:18] Voice 3: at the end of that we did decide by resolution that we would review it within five years that

[1:07:24] Voice 3: date has come and gone several years ago and since then the the ltc and the community many

[1:07:29] Voice 3: community members have been uh quite loudly discussing the need for this um we also have

[1:07:35] Voice 3: not had any project work for several years. We have had no planning projects completed in

[1:07:44] Voice 3: three or four years on the island and almost no hours put into it because of just

[1:07:48] Voice 3: how things have fallen out. I've spoken about that before and I cannot even imagine going out

[1:07:54] Voice 3: in public if we can't get at least one or two projects going over

[1:07:58] Voice 22: the next couple of years.

[1:07:59] Voice 3: Thank you, Laura.

[1:08:02] Voice 3: Okay.

[1:08:03] Trustee Grove: Sorry, I've heard

[1:08:04] Voice 3: a couple of times.

[1:08:05] Voice 3: Okay, that's fine.

[1:08:07] Trustee Grove: Go ahead.

[1:08:09] Trustee Grove: Sorry, Laura, I thought you had completed.

[1:08:11] Voice 3: Oh, I just wanted, my last comment on that is that

[1:08:13] Voice 3: the land use planning is our core task.

[1:08:19] Voice 3: And if, you know, I don't think LTC projects

[1:08:23] Voice 3: are the first thing that should be on the chopping block.

[1:08:28] Trustee Grove: Thank you, but I've

[1:08:29] Trustee Grove: heard a couple of times now

[1:08:30] Trustee Grove: that the budget has not gone up that much from last year actually it's gone up by 21 percent for

[1:08:37] Trustee Grove: projects but in the past we have had reserves we've this is very clear we've had reserves to

[1:08:44] Trustee Grove: pay for these things we do not have reserves anymore and I was brought up to be fiscally

[1:08:49] Trustee Grove: responsible and if you don't have the money to pay for something then you have to defer it anyway

[1:08:54] Trustee Grove: Anyway, Russ, and then Julia, and then I think Peter Luckham is back on the list.

[1:09:02] Voice 17: Thank you, Mr. Chair, and I apologize.

[1:09:04] Voice 17: I realize now I probably should have said a few words at the outset, and I just offered this.

[1:09:09] Voice 17: First of all, I'm just respectfully speaking from Lekwungen territory and very happy to be doing so and to join all of you today for this meeting.

[1:09:19] Voice 17: I think it might be of value, obviously, we're getting into some detail here in our first hour.

[1:09:26] Voice 17: But the first question I think is, do we have an issue?

[1:09:30] Voice 17: And once we've agreed that we do or we don't,

[1:09:34] Voice 17: and I'll give you my opinion if you want at some point,

[1:09:37] Voice 17: then it's what to do about it and how much.

[1:09:41] Voice 17: And then looking across the breadth of the organization to affect some change.

[1:09:47] Voice 17: And, you know, getting trustees' insights as to, you know, where are we?

[1:09:51] Voice 17: Is this terribly difficult news, medium news, or this has to change?

[1:09:58] Voice 17: If we look at this budget, I can tell you that we are oversubscribed for the amount of work we have to do.

[1:10:06] Voice 17: I can tell you that without any new projects.

[1:10:10] Voice 17: And we have, that's been a theme of strategic planning at the Islands Trust for years.

[1:10:15] Voice 17: And though we pared down the last strategic plan, we still have that situation and we mention it quite a bit.

[1:10:21] Voice 17: So I would suggest that, like, one way to think about this is, instead of having things on paper and going, what things can we take out, it's more what things can we take on, what things earn their way into being worked down on them next year, and by which, and how are we doing it.

[1:10:40] Voice 17: And then the last piece around the Salt Spring and the new concept, I'd give you that last year's Salt Springs Ganges plan was the way things have always been done.

[1:10:50] Voice 17: And that is, Trust Council passed a motion.

[1:10:55] Voice 17: It wasn't a special tax requisition.

[1:10:57] Voice 17: And there was some reporting that went along with it.

[1:11:00] Voice 17: And the intention is to get more of a process.

[1:11:02] Voice 17: It's just that the project was significant.

[1:11:04] Voice 17: and we haven't contributed over the last 15 years to doing this on a regular basis and here we sit

[1:11:13] Voice 17: now with many OCPs out of they're not modernized and ready to go so we've got this process we're

[1:11:19] Voice 17: going to have to move into the next five six seven eight ten years of doing a version of what

[1:11:24] Voice 17: happened last year across the whole region so yes I do think that if you agree that something

[1:11:31] Voice 17: something needs to be done with the current budget um there's uh and there would need to

[1:11:37] Voice 17: be some significant cuts associated with some of these some of the pieces in this budget to affect

[1:11:41] Voice 17: an outcome Julia can tell you why we're in this situation but I think we we um know basically where

[1:11:48] Voice 17: we are but we can get into that detail but I leave you with that um what degree of change do you want

[1:11:53] Voice 17: to see to this budget and from there we can winnow down to the specific projects or other pieces of

[1:12:00] Voice 17: of Administrivia.

[1:12:02] Trustee Grove: Thank you very much.

[1:12:03] Trustee Grove: I've got Julia, Peter Luckham, Laura Patrick,

[1:12:06] Trustee Grove: and then Dan Rogers on the list.

[1:12:09] Trustee Grove: Peter Luck, Laura, Julia, Mobs, if you wouldn't mind.

[1:12:13] Voice 1: Sure, I was just going to offer up a comment around,

[1:12:17] Voice 1: you know, when we're looking at sort of the global budget

[1:12:21] Voice 1: for local trust committee projects,

[1:12:22] Voice 1: when we're looking back in history,

[1:12:24] Voice 1: it's also important to look at the actual spending

[1:12:26] Voice 1: on local trust committee projects.

[1:12:28] Voice 1: So if we look at the actual spending in fiscal 2019,

[1:12:31] Voice 1: it was $57,000. It was $33,000 spent on local trust committee projects in fiscal 2020. That

[1:12:38] Voice 1: was about 50% of what was budgeted. And we see a similar less than 50% spent versus budget in

[1:12:46] Voice 1: fiscal 2021. So we do tend to budget more than we actually spend on local trust committee projects.

[1:12:53] Voice 1: That's been a historical trend for the trust. It's part of why we see at the end of most fiscal

[1:12:58] Voice 1: year as a contribution to surplus where we may have planned to draw in the budget.

[1:13:02] Voice 1: What is different in the fiscal 2022 budget so that's the current year that we're in

[1:13:07] Voice 1: is more LTC projects are using consultant time and so we are seeing a little bit of a shift in

[1:13:15] Voice 1: the current year where we are actually completing or planning to complete more of the budgeted local

[1:13:20] Voice 1: trust committee work because we're using consultants instead of staff time who are

[1:13:23] Voice 1: traditionally at capacity and so where local trust committee projects are planned to be using

[1:13:30] Voice 1: consultant times in fiscal 2023 we may see a higher spending there as well so just a comment

[1:13:36] Voice 1: around the global ltc project budgets and actual spending that might be helpful thank

[1:13:41] Trustee Grove: you that was

[1:13:41] Trustee Grove: very helpful peter luckham yeah

[1:13:45] Trustee Luckham: thank you very much chair um you actually more or less summarized

[1:13:50] Trustee Luckham: what I wanted to add in here but I'm going to just touch on it one more time it's just for

[1:13:55] Trustee Luckham: when we're if we're reflecting on that the budget this year is the project budget isn't

[1:14:00] Trustee Luckham: significantly increased over the previous year as has been mentioned by others we have been

[1:14:07] Trustee Luckham: drawing from surplus and this bomb has been ticking away in the attic all this time and

[1:14:12] Trustee Luckham: I think we just need to consider that we're now having to pay the pipers what maybe what

[1:14:19] Trustee Luckham: what Peter Grove might say in all those years

[1:14:22] Trustee Luckham: that we've been funding projects out of surplus

[1:14:26] Trustee Luckham: and because council has decided to change the surplus level

[1:14:31] Trustee Luckham: and spend some of that surplus funding.

[1:14:35] Trustee Luckham: And because we are approaching a new,

[1:14:38] Trustee Luckham: more fiscally responsible approach to planning

[1:14:42] Trustee Luckham: and delivery and requesting budgets,

[1:14:44] Trustee Luckham: we're running a tighter ship.

[1:14:46] Trustee Luckham: And so this is the outcome of that.

[1:14:50] Trustee Grove: Thank you, that's helpful. And Laura Bushiken, and then Dan Rogers. Oh, I'm sorry, Laura Patrick.

[1:14:57] Trustee Patrick: Sorry, I was like, where's Laura's hand up again? Just a couple things real quick. I just wanted to

[1:15:02] Trustee Patrick: follow up on the fire resiliency question. This isn't about moving into a territory that doesn't

[1:15:07] Trustee Patrick: belong to us. This is instead of doing contiguous forest protection, this is doing fire, wildfire

[1:15:14] Trustee Patrick: resiliency protection and it is absolutely within land use planning a

[1:15:20] Trustee Patrick: thousand percent so it isn't something that's outside our area it's just a

[1:15:26] Trustee Patrick: different approach for the coastal Douglas fir protection the other thing

[1:15:32] Trustee Patrick: it's it's hard when we you know we look at these things and so you know we're

[1:15:36] Trustee Patrick: looking at a thirteen thousand dollar you know item for Denman Island but

[1:15:42] Trustee Patrick: But projects less than 5K don't show up on our agenda.

[1:15:46] Trustee Patrick: And so you might have one local trust committee that has three projects that are less than 5K that might be more than what Denman is trying to do.

[1:15:55] Trustee Patrick: So it's tough when we're looking at these things in their little isolated ways of these chunks versus the separated projects and all of that.

[1:16:04] Trustee Patrick: And I think I know we're in transition of where we're going, but it seems to be a very long transition and one that I think we're all eager to get deeper into of the overall project approach.

[1:16:17] Trustee Patrick: Because when I look at understanding the special tax requisition, it's about things that are not core or base services.

[1:16:25] Trustee Patrick: And when I look at Ganges Village Plan, we're talking about OCP and area plans, which are base things that we're doing versus coordinating a multi-jurisdictional approach, which is absolutely within the Islands Trust mandate to coordinate with others and a tool.

[1:16:43] Trustee Patrick: But I can understand how the coordination is an added special tax requisition based thing.

[1:16:49] Trustee Patrick: thing. So I think we need to know a lot more about special tax requisitions and what would be allowed

[1:16:54] Trustee Patrick: versus what's not allowed. Because it does say in the policy that it isn't, you know, you would not

[1:17:00] Trustee Patrick: use it for base services. And like I said, OCP amendments is a base service in my opinion.

[1:17:07] Trustee Patrick: And I'll leave it at that.

[1:17:09] Trustee Grove: Thank you, Laura. Trustee Rogers, and then I see Laura, you got

[1:17:14] Trustee Grove: got your hand up again Laura who shaken that is thanks I

[1:17:19] Voice 3: don't know how that happened um sorry

[1:17:21] Voice 3: it's not up thank

[1:17:24] Voice 6: you can I just um encourage everyone to ponder what the the CAO had to say

[1:17:32] Voice 6: about working on what needs to be in the budget as opposed to what needs to be out of the budget

[1:17:38] Voice 6: um I think every all of the trustees on this call with the bus with the exception of trustee

[1:17:44] Voice 6: Rockefeller were here last term. Oh, no, and Trustee Patrick, of course. And, you know,

[1:17:54] Voice 6: we have to remember that in using surplus to fund a number of these projects, the reason why we

[1:18:01] Voice 6: had surplus was because projects weren't getting done. The most common theme I hear from a whole

[1:18:09] Voice 6: bunch of trustees in my seven years as a trustee was concerned about the fact that we would budget

[1:18:15] Voice 6: and develop projects, and then they weren't getting done, both because of staffing shortages

[1:18:20] Voice 6: and for other reasons. So we'd budget X amount of dollars for projects, and they wouldn't get done.

[1:18:28] Voice 6: And we'd also get a whole bunch of surplus because staffing positions were vacant. And we're going

[1:18:34] Voice 6: into another cycle of that in the Northern office, and it's very discouraging, I'm sure, both for

[1:18:39] Voice 6: staff and for trustees to watch that happening. So in a sense the surplus that we were spending

[1:18:45] Voice 6: was money that had already been allocated for services that never got spent and but it was

[1:18:52] Voice 6: taxed but not spent. So we have a scenario of where I've lived through as a trustee a series

[1:19:02] Voice 6: of zero percent increased budgets and then a two and then a three and if you look back at the

[1:19:08] Voice 6: the percentage tax increase over the last six or seven years,

[1:19:12] Voice 6: it probably averages out to about one or one and a half%.

[1:19:15] Voice 6: Now that could be a good thing, but here we are.

[1:19:18] Voice 6: So here we are because now

[1:19:21] Voice 6: we're actually getting some things done

[1:19:23] Voice 6: and what's our reaction?

[1:19:24] Voice 6: Well, let's stop getting things done.

[1:19:27] Voice 6: And that's problematic for me because that,

[1:19:31] Voice 6: I just want to give it a little bit of context.

[1:19:34] Voice 6: In my regional district,

[1:19:35] Voice 6: they had a 15% tax hike last year.

[1:19:38] Voice 6: Was there some pushback? Of course, there was some pushback. Did they do it? Yes, they did. But they made a decision that there were some essential services that needed to be done. The trust, a number of years ago, had a substantial double-digit tax increase because they wanted to, as I understand it, they wanted to establish their surplus and get things in good order.

[1:20:01] Voice 6: and they did it for a couple of years and they got things in good order and then they were able

[1:20:06] Voice 6: to revert back uh to a more normal tax increase i think we need to really not knee-jerk our way

[1:20:14] Voice 6: into just saying whoa 12 can't do that um i i you know that's my reaction too but let's really

[1:20:22] Voice 6: think about what we're what we're proposing and think about what needs to be done and as opposed

[1:20:29] Voice 6: to just say well let's just cut this let's not do anything because it's an election year

[1:20:33] Voice 6: so we should just shut down all our projects for for 2022 i don't think so because a lot of these

[1:20:41] Voice 6: are are responsive to community needs so um i just want to again want to emphasize i think the cao

[1:20:48] Voice 6: said it most clearly decide what you're prepared to do decide what's what needs to be done and then

[1:20:55] Voice 6: then look at it from that point of view rather than just saying what can go.

[1:20:59] Trustee Grove: Thank you, Dan. That's extremely helpful. I appreciate that. So we can move on, I would

[1:21:06] Trustee Grove: think, and we can come back to these issues, how we're going to resolve it all. I don't know at

[1:21:12] Trustee Grove: this point. So can we move on to the next lines, please? Dan, your hand is still up.

[1:21:21] Trustee Grove: up so um julia can you uh keep us going on this please we're back we're down to um we're past

[1:21:31] Trustee Grove: we're still in projects but we've got two that we didn't really address which is the ltc projects

[1:21:36] Trustee Grove: funded by special requisition surplus funds and also swipper we haven't looked at uh

[1:21:45] Voice 1: sure i can

[1:21:46] Voice 1: briefly comment on those ones uh so there is a ltc project submission uh for funding from the

[1:21:52] Voice 1: the Special Requisition Surplus Fund,

[1:21:54] Voice 1: that's a strategic watershed protection.

[1:21:57] Voice 1: There is a funding business case for that in the agenda.

[1:22:01] Voice 1: Again, this is a project that because it's funded

[1:22:04] Voice 1: by special requisition, it does not impact local trust area

[1:22:08] Voice 1: or Bowen tax levy increases.

[1:22:12] Voice 1: So from the budget perspective, that's all I can say.

[1:22:14] Voice 1: If you'd like some details on the project itself,

[1:22:16] Voice 1: I would turn that over to planning staff

[1:22:18] Voice 1: or the chair of Salt Spring Island Local Trust Committee.

[1:22:21] Voice 1: me.

[1:22:22] Trustee Grove: And Laura Patrick has her hand up.

[1:22:25] Trustee Patrick: Just as you recall, we asked for exactly the same item

[1:22:29] Trustee Patrick: last year due to delays. And that's what's talked about in the business case. Only 15,000 of what

[1:22:36] Trustee Patrick: was requested last year is anticipated to be spent this budget year. And this is pretty much

[1:22:42] Trustee Patrick: the remaining money plus additional funding for First Nations engagement.

[1:22:49] Trustee Grove: Any questions or

[1:22:50] Trustee Grove: comments on that hearing none let's move on to strategic plan projects um they are all set out

[1:22:58] Trustee Grove: on page 19 i believe and also page 29. julia can you take us through those so

[1:23:10] Voice 1: from a budget

[1:23:11] Voice 1: perspective uh the projects are listed in the budget detail on page 23 and also on page 29 as

[1:23:17] Voice 1: our chair has indicated the total of those projects comes to 290 thousand dollars 700

[1:23:22] Voice 1: hundred and that's an increase actually a reduction over the budget year for fiscal 2022

[1:23:28] Voice 1: reduction of about 170 000. So if we'd like to go through each of those projects in detail I

[1:23:35] Voice 1: would turn that over to committee chairs or other staff who are bringing those forward.

[1:23:42] Trustee Grove: I don't know if we need to go through them in detail I think we should just ask for questions

[1:23:47] Trustee Grove: or comments.

[1:23:53] Voice 11: Dan Rogers. Dan, you're muted. Dan, you're still muted.

[1:24:02] Voice 11: Yeah,

[1:24:02] Voice 6: no, I hear him. Can I just say, and I didn't know if Claire was on the thing,

[1:24:09] Voice 6: but it's a bit awkward, and I'm not sure how this came about, but the Trust Programs Committee,

[1:24:16] Voice 6: we just have a placeholder here, and that's a bit awkward in the sense that there are

[1:24:25] Voice 6: are a series of and I see the TPC vice chair wanted to speak to that so maybe rather than me

[1:24:32] Voice 6: who is the executive committee on that chair maybe Tim would rather I'll let Tim speak.

[1:24:39] Trustee Grove: Okay and then

[1:24:40] Trustee Grove: after following that Trustee Peterson.

[1:24:44] Voice 7: Okay yeah thank you yeah so I agree it is awkward to have

[1:24:51] Voice 7: a placeholder and we just simply weren't able to get the business cases prepared in time for this

[1:24:58] Voice 7: meeting of FPC and you know apologies but we all know how these things work and sometimes don't

[1:25:06] Voice 7: work in the time frame we'd like so just really briefly the business cases we're going to be

[1:25:12] Voice 7: bringing forward are the stewardship education so that's includes mailers to newcomers about

[1:25:24] Voice 7: about $8,000 to $10,000 for printing and mailing,

[1:25:27] Voice 7: stuffing and mailing costs,

[1:25:28] Voice 7: and other activities for stewardship of education.

[1:25:33] Voice 7: Another piece is the secretariat services.

[1:25:38] Voice 7: We had 12,000 this year.

[1:25:40] Voice 7: There was some interest at the committee

[1:25:44] Voice 7: to raise that a little bit to about 15,000,

[1:25:48] Voice 7: just so everyone remembers that secretariat services

[1:25:52] Voice 7: services are things like the house sound forum you know the bain sound forum those important

[1:25:58] Voice 7: pieces that um really support the the work of the trust um and uh let's see the climate change

[1:26:09] Voice 7: change indicators um that was around 25 000 and uh yeah and if there's anyway so there are business

[1:26:25] Voice 7: cases going to be forthcoming and and um you know it's unfortunate they're not ready for today but

[1:26:31] Voice 7: questions

[1:26:36] Trustee Grove: or comments it's very hard for us to know what to do with this since there isn't a

[1:26:42] Trustee Grove: business case at this point so does that cover the whole of the uh but that doesn't cover the

[1:26:54] Trustee Grove: whole of the 298 700 though um

[1:27:00] Voice 7: no uh of course there are uh there's the um the the big ticket

[1:27:07] Voice 7: item of course is the uh is the policy statement uh you know ongoing policy statement project um

[1:27:14] Voice 7: um and uh you know i don't think that's mr

[1:27:21] Voice 17: chair maybe i can maybe i can help uh trustee peterson

[1:27:25] Voice 17: stuff because he's being forced to move off from trust programs committee um the only thing i'd say

[1:27:31] Voice 17: the policy statement will financially be come to a significant conclusion by the time we're into

[1:27:38] Voice 17: the next cycle the next budget cycle that's what's substantially planned so i just wanted to offer

[1:27:43] Voice 17: Mayor Mrakas, The the items, the trust programs committee business cases, those are for items that you have already passed business cases for basically previously that's established work that's underway, it can be turned up and turned down.

[1:28:00] Voice 17: Mayor Mrakas, As financial needs dictate.

[1:28:06] Voice 17: The freshwater matters. We know that we're under, you know, a large significant piece or a significant piece of the work of the Islands Trust for the last little while is getting a clear understanding of groundwater and freshwater on the islands.

[1:28:19] Voice 17: It's a long range piece of work. Regional Planning Committee is just receiving their strategic plan or strategic framework for that.

[1:28:28] Voice 17: These pieces, the sustainability science program, that's work that's been underway

[1:28:35] Voice 17: for two or three years around water budgets and so forth. So that's kind of ongoing work

[1:28:40] Voice 17: that would exist whether there's the water framework or not. But these other items are

[1:28:46] Voice 17: beginning to touch on the education piece and outreach to community in the first year. So

[1:28:57] Voice 17: but for consideration the website is you know that's conclusionary money and as I was saying

[1:29:04] Voice 17: five thousand dollars on the policy statement I would say the reconciliation action plan

[1:29:09] Voice 17: implementation that's such a core piece of our work right now in the and this is this budget

[1:29:14] Voice 17: has not increased relative to others probably the way it should so there this has stayed the

[1:29:20] Voice 17: same as and stays relatively modest in the stream of strategic projects thanks

[1:29:26] Trustee Grove: Sue Ellen first

[1:29:28] Voice 15: Thank you, Chair. I just had a question. I'm not sure if there's somebody here who can answer it. But I'm wondering about the climate change indicators project. And I just haven't heard anything about it. I remember it. And I'm wondering if it's something that we might be able to defer, or if it's well underway. Thank you. Somebody can answer.

[1:29:48] Voice 15: I

[1:29:49] Voice 17: can do one sentence and it's always inadequate. So my colleagues will help me out. But I believe that's in the project's placeholder that Vice Chair Peterson was describing.

[1:30:00] Voice 17: from Trust Programs Committee.

[1:30:01] Voice 17: And I don't think it's substantially started, no.

[1:30:03] Voice 15: Thank you.

[1:30:04] Voice 15: I was just-

[1:30:05] Trustee Grove: I know that Vice Chair Paul Brandt has joined,

[1:30:08] Trustee Grove: or at least his photograph has joined us.

[1:30:11] Trustee Grove: Thank you, Paul, for making it.

[1:30:13] Trustee Grove: You should be aware, as I'm sure you are,

[1:30:15] Trustee Grove: that I circulated your memo to all members of the committee

[1:30:19] Trustee Grove: first thing this morning.

[1:30:20] Trustee Grove: Thanks.

[1:30:21] Voice 5: Thank you, I'm listening.

[1:30:22] Trustee Grove: Cheers.

[1:30:24] Trustee Grove: I

[1:30:25] Voice 15: think I saw Claire's hand up.

[1:30:27] Voice 15: She could probably answer the state status of that project.

[1:30:32] Voice 24: So yes, for this fiscal year, there is an adopted project charter to undertake climate indicator work, but it really hinges on finding a partner to undertake the work that we would then be contributing and supporting an external parties project.

[1:30:45] Voice 24: Essentially, there is no plan at this place the partner was unsuccessful in getting the partner that we knew about that was potential was unsuccessful in getting the grant funding they had hoped to get.

[1:30:54] Voice 24: So at this point, we are essentially waiting on an opportunity to partner. And I think from the staff perspective, we would then, if the money is unspent this year, we'll bring forward a business case to trust programs committee to determine if they wish to take the same

[1:31:06] Voice 24: approach next year, or if there's a political desire to do something else. Staff do not have the internal capacity or expertise to do this work in house.

[1:31:16] Voice 24: So that will be, you know, it's a strategic plan related project that's really needing

[1:31:23] Voice 24: political leadership of some sort from TPC to indicate what it would look like.

[1:31:27] Voice 24: Thank you and can you remind me about the quantity of numbers?

[1:31:31] Voice 24: It's $25,000 this year and TPC has not yet, they put the placeholder money in place,

[1:31:37] Voice 24: they have not yet discussed what they would like for next year. Thank you.

[1:31:40] Trustee Grove: thank you and heads up i did not see um claire's uh hand up anywhere so i'm not sure what i'm

[1:31:46] Trustee Grove: missing but if you think if you feel i'm ignoring you for some reason you will have to speak up

[1:31:51] Trustee Grove: thank you i think she meant

[1:31:52] Voice 17: that's fifty thousand dollars is that is that true claire in total yeah

[1:31:58] Voice 24: so twenty five thousand this fiscal and then the committee um has

[1:32:01] Voice 17: in the coming budget twenty five

[1:32:03] Voice 17: thousand as well

[1:32:04] Voice 24: that they may wish to uh request a new twenty five thousand

[1:32:06] Voice 17: that's fifty thousand

[1:32:07] Voice 17: Yeah. Yeah. Thank you.

[1:32:11] Trustee Grove: So is there anything else on the strategic plan initiatives that anyone

[1:32:16] Trustee Grove: would like to talk about at this point? Hearing none, we have operational projects to which total

[1:32:28] Trustee Grove: $458,000 set out on page 29, we might like to consider. Trustee Rogers,

[1:32:44] Voice 11: sorry, I'm trying to

[1:32:44] Voice 11: to find my bit of paper yeah so um i

[1:32:52] Voice 6: i i mean the the description is there um i i must say that

[1:32:57] Voice 6: this was the most surprising part of the budget to me proposal to me that having gotten a 367

[1:33:05] Voice 6: 000 grant we immediately the proposal is immediately to ask for another 85 000

[1:33:12] Voice 6: dollars um without any analysis or or at least if there has been one i haven't seen it

[1:33:19] Voice 6: as to why the 367 000 was not sufficient cover off um this this so those are the questions that

[1:33:31] Voice 6: i'm going to be looking to have answered as to why why the how the 367 000 is proposed to be spent

[1:33:39] Voice 6: um and why it's not sufficient i mean i've seen a generic oh it doesn't cover um uh the

[1:33:46] Voice 6: conservancy and i think enforcement but i'm wondering why that wouldn't be why that couldn't

[1:33:52] Voice 6: be done and why we would need this amount of money um that's the so this was the one that

[1:33:57] Voice 6: really so that's my question for this and i don't know if anybody can answer that that's here or

[1:34:03] Voice 6: whether uh that's just a question for later mr

[1:34:07] Voice 17: chair i don't i could do you want me to take a

[1:34:10] Voice 17: stab at that one um and i'm not sure do you know any better than i do robert possibly

[1:34:18] Voice 4: not you go

[1:34:19] Voice 4: ahead russ and then okay

[1:34:20] Voice 17: if i can add anything yeah so um the it's just amazing that we got this

[1:34:27] Voice 17: 367 because we would never have come as an organization and budgeted 400 000 for a piece

[1:34:33] Voice 17: of software that's going to help us be transparent and have better application processes so that's

[1:34:37] Voice 17: been a boon however it appears that the funding the funding does not allow for the conservancy

[1:34:45] Voice 17: or bylaw enforcement the modules associated with their um how they do their work to be added to the

[1:34:55] Voice 17: project just plain simple black and white so this work was an effort why it's offered here was to

[1:35:03] Voice 17: to just do the whole organization in one fell swoop but and so even if I don't have all the

[1:35:08] Voice 17: minutiae associated with that that's not going to change we would have to if we want to do it in one

[1:35:12] Voice 17: fell swoop we have to fund it or we defer it over some period of time happy that we got the 367 and

[1:35:19] Voice 17: over the next period of time if you don't want to spend the $85,000 now those two elements of

[1:35:26] Voice 17: that programming stay static or the same for the until we make a different decision into the future

[1:35:35] Voice 17: there doesn't seem to be a way around that thank

[1:35:39] Trustee Grove: you russ i've got trustee rogers patrick

[1:35:41] Trustee Grove: and uh paul i don't know if you're able to put your hand up but um i suspect that you're itching

[1:35:46] Trustee Grove: to say something over i

[1:35:49] Voice 5: should be at fourth street in a matter of five minutes good

[1:35:53] Trustee Grove: we'll stand by

[1:35:54] Trustee Grove: laura patrick then dan rogers i know dan rogers has taken his hand down so it's laura patrick

[1:35:59] Trustee Patrick: Yeah, this was a surprise to me too, because I went back and reread the executive package when

[1:36:05] Trustee Patrick: this grant opportunity came up. And one of the selling feature of it, and why we were so

[1:36:09] Trustee Patrick: enthusiastic about applying for it, was it covered 100% of the expenditures. So I definitely would

[1:36:16] Trustee Patrick: support that we would either put this over two years if we are unable to take care of the other

[1:36:22] Trustee Patrick: two parts, that we would defer part of that to slide over into the next fiscal.

[1:36:29] Trustee Grove: Thank you.

[1:36:31] Voice 11: So where does that leave us?

[1:36:40] Trustee Grove: Julia, come to my help. Where does that leave us?

[1:36:45] Voice 1: So if we are through reviewing that operational project, there is one more that's in that list. It is an electronic documents management project. I noticed the $6,500 requested for that project is not pulling through on the budget detail on page 23, but the business case is included.

[1:37:02] Voice 1: and so that correction will be made for November's agenda package. This is a

[1:37:08] Voice 1: business case that is coming forward from staff particularly from our

[1:37:12] Voice 1: Legislative Services Department related to sort of modernizing electronic

[1:37:16] Voice 1: documents at the Trust so if the committee would appreciate some detail

[1:37:20] Voice 1: on that I would be looking to Legislative Services Manager Carmen

[1:37:24] Voice 1: Thiel to speak to that.

[1:37:26] Trustee Grove: Sorry can you repeat how much is the total?

[1:37:28] Voice 1: $6,500.

[1:37:29] Voice 1: uh

[1:37:31] Trustee Grove: committee do you want to hear more about this well mr go

[1:37:38] Voice 6: for it mr chair my my reaction

[1:37:43] Voice 6: wasn't to the 6500 it was the to the 160 an hour uh for a consultant which i i realized i

[1:37:54] Voice 6: was in the wrong business um i can't i cannot for the life of me figure out

[1:38:00] Voice 6: uh what that would amount to uh and i i guess i just don't understand enough about the project but

[1:38:08] Voice 6: it's not i agree it's not a huge amount of this this discussion issue and i know we have

[1:38:15] Voice 6: over the last number of years on a number of occasions approved budgets for document management

[1:38:22] Voice 6: um i i i have lost track of the number of times we put a budget item in for this but

[1:38:28] Voice 6: but I must say, I was struck by that.

[1:38:33] Trustee Grove: Is there any staff member who can comment on that?

[1:38:37] Voice 13: Yeah, that figure is based on what we paid a consultant

[1:38:42] Voice 13: in the past when we initially started developing

[1:38:45] Voice 13: our new electronic documents management system.

[1:38:48] Voice 13: We got a person in to help us do that off the ground

[1:38:52] Voice 13: and then moved on to some consulting help

[1:38:56] Voice 13: that was considerably cheaper,

[1:38:57] Voice 13: but this does require some expertise that we do not have in-house and that's more of an upper

[1:39:04] Voice 13: figure you know if we could find someone that had less of a charge out rate then certainly they'd be

[1:39:10] Voice 13: considered but we just pulled this from historical payments that we've made to somebody that has the

[1:39:17] Voice 13: expertise we need.

[1:39:23] Trustee Grove: Thank you. Trustee Stamford.

[1:39:26] Voice 9: Yes thank you. I guess I don't really have a real

[1:39:30] Voice 9: sense of the impact of what would happen if we didn't or we deferred the development approval

[1:39:36] Voice 9: programs, operational initiatives for another year.

[1:39:44] Voice 9: We didn't really speak to that at the ITC board meeting as to what would happen if we

[1:39:50] Voice 9: didn't.

[1:39:51] Voice 9: We weren't participating in the overall program for the new software and that maybe that would

[1:39:59] Voice 9: would be more rational if we left it for a year because all this stuff I think we keep hearing

[1:40:04] Voice 9: from staff is we are still working with over like there's just too much going on and I am looking

[1:40:13] Voice 9: in terms of the ITC staff as to how they can do anything different at this point or any they are

[1:40:20] Voice 9: just at their limit in terms of what they can accomplish so with if this would make their job

[1:40:27] Voice 9: easier or if, you know, can it wait? What are the impacts?

[1:40:35] Trustee Grove: Thank you. Does that answer the question?

[1:40:40] Voice 15: I thought she asked a question. Nope.

[1:40:46] Trustee Grove: Kate, Kate Louise, I'm sorry. I'm kind of lost you.

[1:40:50] Trustee Grove: Where are we with you?

[1:40:51] Voice 9: Well, I was just looking at the operational initiatives. What are the

[1:40:54] Voice 9: the impacts of not funding the extra approvals programs for ITC, BE, and then the electronic

[1:41:06] Voice 9: documents management? I really didn't get a sense of how urgent.

[1:41:10] Voice 17: I'll answer that question, Mr.

[1:41:11] Voice 17: Chair. Urgent would not be the word. So it's not urgent that these proceed. It's convenient

[1:41:20] Voice 17: and systematic but it's important that we utilize the $367,000. It's preferred that we do it all

[1:41:30] Voice 17: together just to harmonize the whole organization but if you're asking me can we live without it

[1:41:37] Voice 17: we could we can get by without it for some period of time yeah. Thank you. My understanding.

[1:41:46] Trustee Grove: Trustee Bushakin and Trustee Fast. Oh hold on let's have Julia Mobs on that first.

[1:41:52] Voice 1: Thanks, Chair. Just one other consideration. I do know that staff are doing a deeper dive

[1:41:57] Voice 1: into the planned timeline for this work as well, and it's possible that a portion of

[1:42:01] Voice 1: the total project, the $367,000, as well as the extra components for bylaw enforcement

[1:42:07] Voice 1: and ITC, might be moved into a future fiscal year. This is just the first blush at the

[1:42:12] Voice 1: timeline, but I do know they are continuing to review that, and it's very possible we'll

[1:42:16] Voice 1: see a portion of those funds relocated into a future fiscal year. Of course, no impact

[1:42:20] Voice 1: to um base budget or taxation if the portion that's moved relates to um grant money uh but

[1:42:27] Voice 1: if the bylaw enforcement and the conservancy piece is deferred it will have an impact

[1:42:30] Voice 1: thank

[1:42:32] Trustee Grove: you julia um laura boucherkin and then sue ellen fast thank

[1:42:36] Voice 3: you just following up um

[1:42:38] Voice 3: cao hudson pillar from um your comment just now uh if there were to be a priority here for either

[1:42:47] Voice 3: there by law enforcement or conservancy uh files to be incorporated and the other one to be deferred

[1:42:56] Voice 3: a year is there any sense of which one is the most priority i

[1:43:01] Voice 17: don't um i don't have that sense

[1:43:04] Voice 17: but we for november we could certainly get it to if you give me an either or or something like that

[1:43:09] Voice 17: but i'd be doing someone just an injustice if i said and i don't know okay

[1:43:14] Voice 15: thanks thank you sue

[1:43:17] Voice 17: Thank you,

[1:43:19] Voice 15: Chair. My question around the same topic is, this looks an awful lot like a software project to me, in which you want to have everything integrated from all together as a package from the beginning.

[1:43:35] Voice 15: And then there would be a certain amount, perhaps later of adding in the content or moving the content over or training, which I see down there.

[1:43:44] Voice 15: but I would like to hear from information services perhaps in November as to how

[1:43:54] Voice 15: what looks like an integrated project could be perhaps phased. I'm concerned that it might

[1:44:05] Voice 15: actually cost us more to phase it over a longer period, a system that's integrated. Thank you.

[1:44:14] Trustee Grove: Are we looking for a response from staff on that before I turn to Paul Brent?

[1:44:19] Voice 15: Just that I would like to have some information services or somebody with the software background, how would this, could this be phased and still be integrated and efficient?

[1:44:36] Voice 17: Mr. Chair?

[1:44:38] Voice 17: Yes, Russ.

[1:44:39] Voice 17: So one approach might be to say, remove this from the budget at some point and come back with some added detail to support its reinsertion.

[1:44:51] Voice 17: Just as we mature to November, I don't know if you're there yet, but if that's the case, because we have two things in mind.

[1:45:01] Voice 17: We don't want to come back in November with exactly the same scenario and having to factor in the same decision.

[1:45:09] Voice 17: So I can certainly get you that.

[1:45:11] Voice 17: That'll be quick.

[1:45:12] Voice 17: We just don't happen to have Mark or David on the line.

[1:45:15] Voice 17: This is a matter of convenience, as I said earlier.

[1:45:18] Voice 17: Important, but.

[1:45:21] Voice 15: Okay.

[1:45:21] Voice 15: an

[1:45:21] Voice 17: efficiency matter more than anything else and

[1:45:24] Voice 15: and to be clear i wasn't proposing to take them

[1:45:27] Voice 15: out um i think it's really important that it all be integrated thank you and

[1:45:32] Trustee Grove: thank you and paul

[1:45:33] Trustee Grove: brent is back now am i right in saying that you were listening in for most of the meeting before

[1:45:38] Trustee Grove: being able to show up paul

[1:45:40] Voice 5: uh no i came out about 11 20 i've been in other meetings uh this morning

[1:45:45] Voice 5: So just to this question of, I understand we wrote a grant for this, and did the grant contemplate integration across the organization, or was it just as we originally saw it in these add-ins, or just exactly that, add-ins?

[1:46:02] Voice 5: uh

[1:46:04] Voice 17: i don't think when we applied that we had the minutiae of the different modules that

[1:46:13] Voice 17: itc and um the uh enforcement piece have we still would have probably taken the 367 000

[1:46:20] Voice 17: but we wouldn't have gotten more money if we asked for those two pieces as well as i understand it

[1:46:25] Voice 17: but julia might know know better because she was working with mark or she's gone he's gone

[1:46:31] Voice 17: through hers as this was applied for yes julia i

[1:46:34] Voice 1: actually didn't have anything to do with this

[1:46:38] Voice 1: application this was director marler that was working directly with mark from the is team

[1:46:44] Voice 1: as i understand it by law enforcement was included in the the application or the request for funding

[1:46:49] Voice 1: and it was turned down as the grant monies are specifically for local planning service

[1:46:54] Voice 1: applications only and so there was a refusal to fund the bylaw enforcement component the request

[1:47:01] Voice 1: was made for bylaw enforcement because there was thought to integrate projects and if we're going

[1:47:05] Voice 1: to have a new system for local planning applications it makes sense to link it up with bylaw

[1:47:09] Voice 1: conservancy i don't think was part of the ask but again i think the same response would be given that

[1:47:14] Voice 1: it's um only funding is provided for local planning services and i see robert kojima uh who's

[1:47:19] Voice 1: filling in for director marler today um has turned his camera on so perhaps he has some additional

[1:47:24] Voice 1: detail if desired not

[1:47:25] Voice 4: a lot i think you covered it julia but that was my understanding as well as

[1:47:29] Voice 4: the grant program is for local government development application processing and that's

[1:47:35] Voice 4: that's the the scope of the grant okay

[1:47:38] Voice 5: and the other the other two bylaw and itc referred to

[1:47:42] Voice 5: as minutiae is that kind of minutiae uh i mean is it necessary that it all be into is it an

[1:47:49] Voice 5: integrated package or can that minutiae the 85 000 dollars uh be deferred or is integration

[1:47:56] Voice 5: critical? Do we know? I don't think

[1:47:58] Voice 4: we know that yet, but, you know, they both use our existing

[1:48:04] Voice 4: system, which will become a legacy system that's increasingly difficult to maintain and update.

[1:48:10] Voice 4: So we'd have two systems at some point if it wasn't included.

[1:48:14] Voice 5: And did we have plans to

[1:48:16] Voice 5: replace that system before we wrote the grant?

[1:48:20] Voice 4: It was on the radar of IS that at some point

[1:48:25] Voice 4: Our current system is going to be out of date.

[1:48:29] Voice 5: I'd like to know what that point was.

[1:48:31] Voice 5: So could that be provided to us in November that if there was a plan for that system to be replaced in the near future?

[1:48:39] Voice 5: Thanks.

[1:48:42] Trustee Grove: And I do point out that $85,000 is more than 1% of our budget.

[1:48:46] Trustee Grove: So it's not minutiae.

[1:48:47] Trustee Grove: It is significant.

[1:48:48] Trustee Grove: So that brings us to the end of our line by line, except there's been a request, I think, to go back to the operating budget items.

[1:49:03] Trustee Grove: And I suggest that we do that after we have a brief lunch break, together with a general discussion as to what we're going to do and what we're going to ask staff to do.

[1:49:12] Trustee Grove: And I noticed that Paul Brent's hand is still up. Is it meant to be, Paul?

[1:49:20] Voice 11: No, sorry.

[1:49:21] Voice 11: Okay.

[1:49:22] Trustee Grove: So any other thoughts on our plan for the rest of the day? Hearing none, it is now 10 to

[1:49:34] Trustee Grove: 12. So I suggest that we come back at 20 past 12. Does that work for everybody? I see a thumbs up

[1:49:45] Trustee Grove: from Russ and others who must be obeyed. So let's do that. And as I say, when we come back,

[1:49:51] Trustee Grove: let's revisit the operating budget subtotal, because that is what I said we would do.

[1:49:57] Trustee Grove: and then I would like thoughts as to where we go from here and what, if anything, we're going to

[1:50:02] Trustee Grove: ask staff to do before our November meeting. Thank you. Okay, so thank you

[1:50:12] Voice 12: all. Yes, Peter Larkin,

[1:50:17] Trustee Grove: yes. Peter Larkin, we've lost you, but Julia Mobs has her hand up. Go for it, Julia. Thanks,

[1:50:28] Voice 1: Chair. I just want to point out that staff Mark van Bekel has joined the meeting. He was in the

[1:50:32] Voice 1: office today so i've asked him to step in to perhaps answer some of the lingering questions

[1:50:37] Voice 1: related to um grant uh

[1:50:42] Voice 12: just for a public record um you

[1:50:48] Trustee Grove: peter luckham we cannot hear you very well um we know you're trying to

[1:50:52] Trustee Grove: communicate with us but i think you're on another planet it

[1:50:58] Voice 19: might be advantageous if um

[1:51:00] Voice 19: if peter was to switch to a phone just

[1:51:06] Trustee Grove: checking thanks mark peter luckham did you hear that

[1:51:09] Trustee Grove: up? I

[1:51:10] Voice 15: think he did. He's just left or disappeared.

[1:51:16] Trustee Grove: Julia, yes, go ahead.

[1:51:18] Voice 1: Yeah, so while we're waiting

[1:51:19] Voice 1: for Peter Luckham, perhaps I'll just let the committee know staff Mark VanBakel has joined us.

[1:51:24] Voice 1: He was in the office today, so I've asked him to step in to provide some responses to some of the

[1:51:29] Voice 1: questions that were coming up around the software component of the local government development

[1:51:32] Voice 1: applications program. So I believe some of the questions were around what efficiencies might be

[1:51:40] Voice 1: lost or extra costs incurred if we were to delay portions of the project mark and as well whether

[1:51:45] Voice 1: or not there was a plan to replace the existing software system before we became aware of the

[1:51:52] Voice 1: grant funds so

[1:51:54] Trustee Grove: actually mark that would be helpful if you could answer that and then um after that i

[1:51:58] Trustee Grove: would like to hear from vice chair paul brent but um peter luckham's uh peter luckham's got

[1:52:06] Trustee Grove: his hand up then we're going to hear from paul brent and then we'll see where the world takes us

[1:52:11] Trustee Grove: chair luckham oh

[1:52:13] Trustee Luckham: peter uh thank you i just i think that for the public record it would be helpful

[1:52:19] Trustee Luckham: you mentioned a couple of times the email note from trustee brent that came in this morning

[1:52:25] Trustee Luckham: and of course a number of us particularly on ec were in a meeting also this morning and wouldn't

[1:52:31] Trustee Luckham: have received that or had a chance to review it necessarily but for the public record i think that

[1:52:35] Trustee Luckham: that should be read out so that everybody else

[1:52:38] Trustee Luckham: that's viewing or observing these meetings later

[1:52:42] Trustee Luckham: know what it is that is being referenced.

[1:52:45] Trustee Luckham: And you might do that, sir.

[1:52:48] Trustee Grove: Well, it's quite a long email.

[1:52:53] Trustee Grove: If that is your wish,

[1:52:57] Trustee Grove: do others wish for me to do the same thing over?

[1:53:02] Voice 5: Peter, it's my email, I'll read it.

[1:53:04] Trustee Grove: Thank you,

[1:53:05] Voice 5: go ahead.

[1:53:06] Trustee Grove: Okay,

[1:53:08] Voice 5: this is from me. I'm Vice Chair Paul Brent. Hi, Peter. Appended are my initial

[1:53:14] Voice 5: recommendations. It would result in roughly $500,000 in reductions and some of the overspend

[1:53:20] Voice 5: in staffing hours identified in the budget document. Most are deferrals, which would be

[1:53:26] Voice 5: reassessed next year. More structural change is required at the trust, and I'm hopeful there will

[1:53:31] Voice 5: be shifts that will begin that process in the new term. While I haven't included it, I would

[1:53:37] Voice 5: remove any dollars associated with revising the new website which is a huge disappointment and

[1:53:41] Voice 5: despite a huge budget reportedly overspent i'm hopeful my meeting in victoria will end around

[1:53:46] Voice 5: 11 45 and i'll join at that time so here are the recommendations one defer the itc that's island's

[1:53:55] Voice 5: trust conservancy communications specialist uh for a savings of fifty thousand dollars that's point

[1:54:01] Voice 5: 6 of a full-time equivalent defer gambier uh official community plan review that's a savings

[1:54:08] Voice 5: of 17 000 in the next fiscal and 525 staff hours were identified in the budget i don't know how

[1:54:16] Voice 5: many of those were related to fiscal 20 the next fiscal year defer harnby official community plan

[1:54:23] Voice 5: Again, 400 hours were identified in the budget and $18,500 in savings.

[1:54:31] Voice 5: And there's no business case in the budget on that.

[1:54:35] Voice 5: Defer Salt Spring Coastal Douglas fir.

[1:54:38] Voice 5: So that's 350 staff hours that were identified in the budget that would be saved and $32,000.

[1:54:45] Voice 5: Defer freshwater strategy state of freshwater report.

[1:54:49] Voice 5: That's 140 hours identified that would be saved in the, in the budget report and $41,000 that $41,000 included a co-op student.

[1:55:01] Voice 5: Defer 100% of Trust Programs Committee placeholder with focus on and have them focus strictly on the policy statement review, $75,000.

[1:55:12] Voice 5: defer bylaw and islands trust conservancy in the local government development approvals program

[1:55:19] Voice 5: that was identified at $85,000 there's a grant of $367,000 that covers the other elements of

[1:55:28] Voice 5: the organization drop vicky swan's temporary replacement so vicky swan has a temporary

[1:55:36] Voice 5: assignment we'll be back in march and so i'm just saying let's not replace her until she returns in

[1:55:41] Voice 5: March, and I've estimated $25,000 in reductions. I said defer heritage mapping and bottle bylaws

[1:55:48] Voice 5: for $64,000. We would still keep the island's trust conservancy species at risk. That's funded

[1:55:55] Voice 5: by grant. Defer $50,000 in communication contractors from the executive committee

[1:56:01] Voice 5: budget. I've identified that as not core. And of the four trust council meetings scheduled in the

[1:56:11] Voice 5: the next fiscal, I said we'll run two virtually by Zoom for a savings that was identified in the

[1:56:16] Voice 5: prior report of $49,000. I said more fundamental change is required in the new term and immediate

[1:56:23] Voice 5: hiring freeze is recommended with any rehiring of replacement staff to be approved by Financial

[1:56:29] Voice 5: Programs Committee and Trust Council to provide more flexibility and restructuring. That's it.

[1:56:34] Voice 5: Thank you. Thank

[1:56:35] Trustee Grove: you, Paul. That's very helpful. And we will be talking about that in a moment.

[1:56:39] Trustee Grove: but I noticed that Julia Maud still has her hand up.

[1:56:46] Voice 1: Apologies, shouldn't have been up.

[1:56:48] Trustee Grove: And we were going to ask Mark VanBakel

[1:56:51] Trustee Grove: to discuss the software, give us some help on that one.

[1:56:56] Voice 19: All right, so to answer the questions,

[1:57:00] Voice 19: there's two questions.

[1:57:02] Voice 19: First one regarding efficiencies of,

[1:57:05] Voice 19: and as I understand it,

[1:57:06] Voice 19: putting off the ITC and bylaw components of this.

[1:57:09] Voice 19: So just focusing on LPS and the grant itself and finishing that component.

[1:57:17] Voice 19: There's efficiencies in doing it all together.

[1:57:19] Voice 19: So it would end up costing more down the road if we were to defer ITC and bylaw.

[1:57:25] Voice 19: There's also been expressed concerns by ITC in particular about separating the two applications

[1:57:33] Voice 19: or separating the processes so and further separating planning from the conservation

[1:57:40] Voice 19: efforts or ITC itself. As far as the second question of was there a plan to replace

[1:57:48] Voice 19: this software prior to the LGDAP program? No there was not. The last time we assessed

[1:57:56] Voice 19: assessed and considered a replacement was in 2016. And we were we looked at at industry standard

[1:58:03] Voice 19: products that were out there, and and evaluated and assessed cost and it proved to be cost

[1:58:09] Voice 19: prohibitive at that time. So what this represents, the LG DAP represents a huge, huge funding

[1:58:18] Voice 19: opportunity to cover the bulk of the cost of making this move to the platform. I could go

[1:58:25] Voice 19: into great detail discussing the difference and the the pros and cons of of in-house development

[1:58:31] Voice 19: versus um off the shelf um off the shelf is usually um a more stable platform so that's

[1:58:39] Voice 19: what we're really talking about is there's risks associated with staffing and maintaining in-house

[1:58:45] Voice 19: skills to maintain the software we saw that recently with nigel hughes moving on we had

[1:58:50] Voice 19: over a six-month gap in being able to support the software. If I had deep pockets, if it was

[1:58:57] Voice 19: just up to me, I would opt almost always for off-the-shelf, just for that security and

[1:59:06] Voice 19: long-term supportability.

[1:59:09] Trustee Grove: Thank you very much. Any questions for Mark? Sue Ellen's got her

[1:59:13] Trustee Grove: thumb up, so I guess Sue Ellen's happy. I'm happy to hear that. Trustee Brent.

[1:59:20] Trustee Grove: I

[1:59:21] Voice 5: have a question, Mark. You say that there will be additional costs. What's the additional cost of doing this in a staged fashion with ITC and bylaw enforcement done in the next fiscal year? We've already heard that there's a possibility that this entire project may slide a portion of it into the next fiscal year, not the one we're talking about the budget for.

[1:59:45] Voice 5: Right.

[1:59:46] Voice 19: So part of the process or part of the work of this grant would be to migrate data.

[1:59:54] Voice 19: So that's probably the biggest cost. What I'm hoping to do is

[2:00:00] Voice 19: not to bury or hide the cost of itc and bylaw but to piggyback the cost of of of those two groups

[2:00:07] Voice 19: um into this into this grant this funded effort so the process is they have to um they have to

[2:00:15] Voice 19: move our existing data all applications all by well if we do all together it would be bylaw

[2:00:20] Voice 19: planning and itc would move all that information from our databases map it from this database to

[2:00:27] Voice 19: the new structured database and interface and update all reporting and such um in the new

[2:00:34] Voice 19: platform as well and the the the additional cost would be they would essentially have to start that

[2:00:40] Voice 19: process over what i'm hoping to do is is to fold that into the to the the grant itself is to get

[2:00:48] Voice 19: as much as i can of that grant to cover that migration of the databases further

[2:00:56] Voice 5: question

[2:00:57] Voice 5: I was told that the grant only applies to local planning application, does not apply, specifically does not apply and was refused for bylaw enforcement.

[2:01:07] Voice 5: So how would we be able to apply the grant and do that at the same time?

[2:01:13] Voice 5: That's number one question. Number two question. So what is the cost of deferral?

[2:01:18] Voice 19: First question to answer the first question is the I'm going to couple as much as I can to the planning process.

[2:01:25] Voice 19: So as far as covenant management, the process typically goes, covenant is part of the LPS development application, and then it goes to property management. So that's arguably you could say half or more of the process still falls within the under the umbrella of planning.

[2:01:44] Voice 19: Paul, Trustee Brandt, could you just repeat the second question?

[2:01:48] Voice 5: Yeah, you keep you suggested it would be more expensive.

[2:01:52] Voice 5: How much?

[2:01:53] Voice 5: How much?

[2:01:54] Voice 5: I

[2:01:55] Voice 19: can't actually give you that. At this point, we've identified the licensing costs for a bylaw and for ITC and made a rough estimate of what that portion would be.

[2:02:10] Voice 19: So we've said 70 to 80 for 80,000 for ITC and bylaw. 20,000 of that represents bylaws licensing. Somewhere around 10 to 15 represents ITC. So that remaining piece is essentially what would be the cost.

[2:02:30] Voice 19: cost how much more it would cost after the fact I can't say at this point I am going

[2:02:35] Voice 19: to try to

[2:02:36] Voice 19: I'm going to try to build it into the migration and data management of the the LGD AP budget

[2:02:44] Voice 19: so

[2:02:45] Voice 5: licensing costs are the same whether they're one year or the next year correct and then the

[2:02:52] Voice 5: other costs would be uh apparently one level of cost to do it together and another level of cost

[2:03:02] Voice 5: to do it in stages with bylaw

[2:03:05] Voice 5: and but we don't know what those costs are

[2:03:08] Voice 19: we can't say at this

[2:03:09] Voice 19: point the trick is we can't i can't have a direct conversation with um the software providers

[2:03:16] Voice 19: do the to the procurement policies all i can do is is refer to other local governments that

[2:03:22] Voice 19: have done implementations and and speculate on costs so i apologize that i can't be more specific

[2:03:29] Voice 19: but my hands are tied as far as what i can actually garner please

[2:03:34] Voice 5: don't apologize for that

[2:03:35] Voice 5: which you have no control over i i appreciate the depth of your response thank you

[2:03:41] Trustee Grove: thank you mark

[2:03:42] Trustee Grove: thank you

[2:03:44] Voice 15: chair um i just wanted to say i uh still support the idea of doing it all together

[2:03:51] Voice 15: together, partly so for the efficiency and the budgetings, you know, the cost containment,

[2:03:58] Voice 15: but also for the point that, second point that Mark brought to us, which is the costs of further

[2:04:07] Voice 15: separating conservancy work from planning work. And I would say the same for enforcement. I just

[2:04:15] Voice 15: think the more integrated all of these things can be, so they can inform and enhance each other,

[2:04:24] Voice 15: the better. So thank you very much, Mark.

[2:04:28] Trustee Grove: Thank you. And Sue Ellen and Paul, if you wouldn't

[2:04:30] Trustee Grove: mind dropping your hands, please. So we need to discuss what we're going to do from here on in

[2:04:38] Trustee Grove: for the rest of the day. And by the way, we're going to end this at three o'clock and no later.

[2:04:43] Trustee Grove: Peter. So we need to ask staff, we need to instruct staff as to what it is we want them

[2:04:49] Trustee Grove: to do between now and the November meeting. So far we have given them no instructions

[2:04:57] Trustee Grove: or requests as to what we want to see done. So I notice that Peter Luckham has got his

[2:05:03] Trustee Grove: hand up and maybe he's got an answer to this question. Thank you.

[2:05:11] Voice 11: Peter Luckham, are you

[2:05:12] Voice 11: there?

[2:05:14] Voice 11: Yes,

[2:05:15] Trustee Luckham: I am here. Thank you. I don't necessarily have an answer, but I have some suggestions

[2:05:20] Trustee Luckham: in terms of I would make some motions here if this is the appropriate time to make some

[2:05:27] Trustee Luckham: amendments

[2:05:27] Trustee Grove: to the budget. Yes, it is. And do we have somebody who can write out the motions as

[2:05:34] Trustee Grove: you go over i'll i'll speak very

[2:05:37] Trustee Luckham: slowly um so i would move that um there be uh restrictions on uh

[2:05:46] Trustee Luckham: overtime uh sorry uh i would you know what uh it's not going to be that easy um so i would move

[2:05:56] Trustee Luckham: that overtime be restricted to essential overtime only to facilitate a savings of,

[2:06:08] Trustee Luckham: let's say, $40

[2:06:08] Voice 11: ,000. Is there a seconder to that motion? I'll second, Paul Brent.

[2:06:18] Trustee Grove: Thank you, Paul.

[2:06:19] Trustee Grove: Do you wish to speak to your motion?

[2:06:21] Trustee Luckham: Well, just, you know, I'm looking at this situation as a time

[2:06:26] Trustee Luckham: where we need to show some fiscal restraint and certainly overtime jumped out at me as

[2:06:34] Trustee Luckham: something that is a fairly expensive item. And absolutely, there will be implications of

[2:06:43] Trustee Luckham: not supporting that because there will be things that won't get done.

[2:06:47] Trustee Luckham: Some overtime or maybe a lot of overtime is associated with the support of LTC meetings.

[2:06:53] Trustee Luckham: But I think there's an opportunity to save close to 1%, slightly less than 1% there, and would think that that is a positive move in these times of fiscal restraint. Thank you.

[2:07:07] Trustee Grove: Thank you. Dan Rogers, then Laura Patrick, and then Laura Boucherkin, and then Trustee Rockefeller.

[2:07:19] Voice 6: can I just ask a question of Julia can you tell us what the overtime value is I understood it to

[2:07:26] Voice 6: be about $40,000 is the average is that is that am I got that right with with benefits it was more

[2:07:32] Voice 6: like 52 or something that's

[2:07:35] Voice 1: right it's about $44,000 I believe as the base and then it's a

[2:07:39] Voice 1: 25% gross up for benefits cost so it is sitting in the 50,000s just a very quick note while I

[2:07:46] Voice 1: I have the floor if I may.

[2:07:48] Voice 1: Overtime is an increase to our budget

[2:07:50] Voice 1: where staff take it as a payout.

[2:07:53] Voice 1: If staff choose to take their overtime worked as time off,

[2:07:56] Voice 1: then it doesn't increase the budget

[2:07:58] Voice 1: because their base salary is reduced

[2:08:00] Voice 1: and it's simply replaced by the overtime.

[2:08:02] Voice 1: However, under the collective,

[2:08:04] Voice 1: we can't restrict staff's options under that.

[2:08:06] Voice 1: It's at their discretion solely.

[2:08:09] Voice 6: And my correct in assuming that all overtime

[2:08:13] Voice 6: is approved by,

[2:08:17] Voice 6: the the respective manager before it is worked yes

[2:08:23] Voice 1: overtime must be approved in advance i mean

[2:08:25] Voice 6: other than an exception where where someone's ferry is five hours late or something like that

[2:08:31] Voice 6: where there's no opportunity to get approval in advance that those sorts of things am i correct

[2:08:37] Voice 6: you

[2:08:38] Voice 1: are correct so

[2:08:40] Voice 6: okay um so that's been moved and seconded so my view is i would expect all

[2:08:47] Voice 6: over ten that's currently work is necessary otherwise it

[2:08:51] Voice 6: wouldn't have can

[2:08:53] Voice 15: i just say i'm

[2:08:53] Voice 15: not sure it's moved and seconded because the minute taker has his hand up and the motion is

[2:08:58] Voice 15: not complete on this

[2:08:59] Trustee Grove: thank you i was about to ask robert to speak thanks

[2:09:04] Voice 20: chair i know that i don't

[2:09:05] Voice 20: have uh the uh the motion as uh proposed so uh if um if trustee luckham could repeat that that would

[2:09:16] Voice 20: be terrific so

[2:09:18] Trustee Luckham: uh then i'll just follow up with what you have there that overtime uh expenditures

[2:09:23] Trustee Luckham: be limited to forty thousand dollars all in down from fifty two thousand dollars

[2:09:40] Voice 11: and put yeah k

[2:09:42] Voice 11: behind that thank you is that accurate yes uh

[2:09:54] Trustee Grove: so uh peter luckham your hand is still up you want it

[2:09:58] Trustee Grove: up

[2:10:00] Trustee Luckham: i'm sorry uh no uh uh to ten thousand dollars is actually the number not forty thousand dollars

[2:10:07] Trustee Luckham: so we're reducing it by forty thousand dollars thank you

[2:10:13] Voice 10: um

[2:10:18] Voice 11: dan uh dan

[2:10:22] Trustee Grove: rogers okay

[2:10:25] Voice 6: i i mean i i

[2:10:27] Voice 6: i can't support that without some sort of analysis of what this would do to weekend meetings night

[2:10:33] Voice 6: meetings i know that there's a lot of a lot of demand for that sort of thing in a number of the

[2:10:40] Voice 6: islands uh where they do that so um i think i i and i and i want to be clear is is what i think

[2:10:50] Voice 6: what we're doing is asking staff to amend the budget to to say that we can't decide these

[2:10:55] Voice 6: things on our as a financial planning committee they're all trust council decisions so i just

[2:11:00] Voice 6: one as a general rule but I have some difficulty with that my guess is that management staff

[2:11:11] Voice 6: are probably ensuring that all over time is essential as requested by trustees so this is

[2:11:20] Voice 6: really a discipline that needs to go on local trust committees not so that I'm not supportive

[2:11:27] Voice 6: of that motion thank

[2:11:29] Trustee Grove: you uh dan laura patrick now

[2:11:33] Trustee Patrick: for almost a year director mobs has been very

[2:11:36] Trustee Patrick: clear to this committee that our um our habit of spending from surplus was coming to an end

[2:11:43] Trustee Patrick: and in uh our february 17th meeting i had asked that our next meeting have an agenda item to work

[2:11:49] Trustee Patrick: this before we got even into the budget planning so we haven't done that we knew this was coming

[2:11:54] Trustee Patrick: and here we are. So my concern is, well, it sounds easy to make these decisions. Let's cut 40,000 or

[2:12:01] Trustee Patrick: something by doing this. There's a lot of repercussions. You know, we're hearing from

[2:12:05] Trustee Patrick: the public, we need to be more accessible. And we have to have our public hearings and community

[2:12:09] Trustee Patrick: information meetings at hours of the day that our public can actually attend, not 9am on a Tuesday.

[2:12:15] Trustee Patrick: And so we have to be a more responsive organization. So I mean, I think I think these

[2:12:20] Trustee Patrick: in general, I understand the idea. And I'd say that we should be probably more or less directing

[2:12:24] Trustee Patrick: staff to do some more work and come back with what are the, you know, consequences of making

[2:12:28] Trustee Patrick: decisions or what are the actual opportunities to reduce this rather than an arbitrary removal. So

[2:12:34] Trustee Patrick: the way this is written, I can't support it.

[2:12:37] Voice 22: Thank you.

[2:12:41] Voice 3: Yeah, I'm in support the last two

[2:12:45] Voice 3: comments. I think that if we're going to ask for anything, it could be analysis of the potential

[2:12:51] Voice 3: ways to minimize over time and the impacts of that um if we want to say sorry evening meetings

[2:13:02] Voice 3: weekend meetings are a luxury that we should not participate in and we want to say that trust wide

[2:13:09] Voice 3: um so be it but i don't know if that's what we're saying and i wonder if there's if it is about

[2:13:15] Voice 3: primarily meeting attendants if one way would be to get at it would be to pass a motion

[2:13:24] Voice 3: with direction that staff attend meetings electronically unless there is a compelling

[2:13:32] Voice 3: reason otherwise which would certainly save also travel costs and time in travel

[2:13:38] Voice 3: and I know it's not as rich an experience but we're all getting used to that

[2:13:45] Voice 3: And, you know, then there's the whole tech question I think we're, I think we're working towards that but yeah I wouldn't, I can't vote in favor of this I appreciate the intention to look at ways we can tighten our belt here and there, but I would want to see.

[2:13:59] Voice 3: Instead, some kind of send it back stuff for a bit of analysis and bring something back to us, we can work with.

[2:14:07] Trustee Grove: Thank you.

[2:14:07] Trustee Grove: to hear

[2:14:08] Trustee Grove: so

[2:14:09] Voice 14: um I think that it's not realistic to uh this motion so I won't be supporting it um

[2:14:17] Voice 14: who defines essential over time and then when you reach a limit of ten thousand dollars then

[2:14:24] Voice 14: do meetings get canceled because staff can't attend or more realistic realistically are there

[2:14:29] Voice 14: just requests for increased funding because we need it to pay staff I would request I would

[2:14:34] Voice 14: also recommend to this committee that before making random suggestions in regards to staffing

[2:14:42] Voice 14: time and payments, we always get an analysis because we actually have very little comprehension

[2:14:47] Voice 14: of the various things at play. Okay, thanks.

[2:14:52] Trustee Grove: Thank you, Zahira. Peter Luckham, your hand is

[2:14:54] Trustee Grove: still up. Do you want to speak? You're muted, Peter.

[2:15:04] Trustee Luckham: I've turned that on. Anyway, I think Robert

[2:15:07] Trustee Luckham: is anticipating some additional wording at the beginning and this motion um and that it be um

[2:15:14] Trustee Luckham: that the budget be amended to risk uh to restrict overtime and then i'll while he's making that

[2:15:26] Trustee Luckham: correction i'll just um note that certainly having a lim a budget limitation is going to

[2:15:32] Trustee Luckham: provide the opportunity for doing some creative thinking about how it is that we're going to

[2:15:37] Trustee Luckham: to continue to provide the service that we need to and how that trade-off between

[2:15:44] Trustee Luckham: banked time I'll call it and actual payouts is different and so but that said you know I would

[2:15:51] Trustee Luckham: also be happy if a report was brought back to council and if this is defeated to FBC if this

[2:15:58] Trustee Luckham: is defeated I would like to have the opportunity to make that motion but I got the message earlier

[2:16:04] Trustee Luckham: that this was the meeting to make some recommendations

[2:16:06] Trustee Luckham: so staff can come back to us with a revised budget

[2:16:10] Trustee Luckham: rather than come back with further recommendations

[2:16:15] Trustee Luckham: for a budget.

[2:16:18] Trustee Grove: Thank you and it is exactly what

[2:16:20] Trustee Grove: it's precise.

[2:16:21] Trustee Grove: That's precisely what this meeting is all about.

[2:16:24] Trustee Grove: In any event, I would like to call the question

[2:16:27] Trustee Grove: unless there's somebody with a burning desire

[2:16:30] Trustee Grove: to say something more.

[2:16:32] Trustee Grove: so all those in favor of the motion is somebody counting i just see two hands up

[2:16:46] Trustee Luckham: yeah it's paul brent and peter luckham voting in unison there we go thank you paul so please uh

[2:16:55] Trustee Grove: lower your hand those against the motion i think the motion fails thank you um

[2:17:12] Trustee Luckham: so uh chair i did

[2:17:14] Trustee Luckham: have another motion and i think actually uh now that i set the seed for the overtime it might be

[2:17:19] Trustee Luckham: more appropriate for somebody else to make an alternative motion to request information on

[2:17:24] Trustee Luckham: curbing overtime to reduce budget. But my other motion much more politically a hot potato

[2:17:31] Trustee Luckham: and again because I think we're in fiscally difficult times and we're looking to save

[2:17:38] Trustee Luckham: some money. I would like to consider and maybe I'll phrase this accordingly to what I learned

[2:17:45] Trustee Luckham: in the last motion is that staff report back to us what savings might be incurred or impacts

[2:17:54] Trustee Luckham: of reducing the sponsorship of all applications or hang on

[2:18:00] Trustee Luckham: of suspending the sponsorship of all applications until a future budget.

[2:18:11] Trustee Luckham: um

[2:18:14] Trustee Grove: sorry i personally i don't quite understand what that means and i suspect others may have

[2:18:19] Trustee Grove: the same issue um if you could expand on that a little bit so

[2:18:23] Trustee Luckham: presently executive committee has

[2:18:25] Trustee Luckham: budget for sponsorship of applications there's a request to increase that from five thousand

[2:18:30] Trustee Luckham: dollars to uh to fifteen thousand dollars there's also a request on the books to provide sponsorship

[2:18:37] Trustee Luckham: of temporary use permits and I'm just thinking that in a time of fiscal restraint that that

[2:18:45] Trustee Luckham: generosity may be something that we don't have the ability to do. So the motion would read what

[2:18:54] Trustee Luckham: savings might be incurred by suspending all sponsorship of applications until a future budget.

[2:19:07] Trustee Grove: Is there a seconder? Paul Brent seconding. Gosh, you two are on a roll. It's good.

[2:19:10] Trustee Grove: no i'm not seconding i'm

[2:19:13] Voice 5: asking i'm asking a question of the mover uh please do go ahead paul

[2:19:18] Voice 5: uh trustee luckham is is are you targeting then in this budget a savings of fifteen

[2:19:26] Voice 5: thousand dollars annually um

[2:19:30] Trustee Luckham: i think it's uh fifteen to twenty yeah or could okay

[2:19:37] Voice 6: Okay.

[2:19:40] Trustee Grove: I'll second it.

[2:19:41] Trustee Grove: Thank you.

[2:19:47] Trustee Grove: Peter Luckham, do you wish to speak to your motion?

[2:19:52] Trustee Luckham: Well, I think I have.

[2:19:54] Trustee Luckham: We're looking for fiscal restraint.

[2:19:57] Trustee Luckham: This is a very nice thing that we do, and certainly will impact some, but I think when

[2:20:03] Trustee Luckham: often a project of a community nature might be like affordable housing, which may be hundreds

[2:20:10] Trustee Luckham: hundreds of thousands of dollars on the table, or millions of dollars on the table,

[2:20:14] Trustee Luckham: an application fee, which is around $3,000 to $5,000, depending on what it is,

[2:20:19] Trustee Luckham: is not a significant impact on the viability of those projects. We'd love to be able to do it,

[2:20:27] Trustee Luckham: but we're looking for fiscal restraint.

[2:20:30] Trustee Grove: Thank you. I've got Patrick Bushekin and Rogers.

[2:20:35] Trustee Grove: Laura first. Laura Patrick.

[2:20:37] Trustee Patrick: I'm not sure what we're trying to achieve here,

[2:20:39] Trustee Patrick: are picking away at the edges and things that are you know affecting uh our front facing in the

[2:20:45] Trustee Patrick: organization in in our communities um we get so few requests for sponsorships and the ones that

[2:20:52] Trustee Patrick: we get are from not-for-profits whether it's housing or other uh activities that they're that

[2:20:59] Trustee Patrick: they're doing in our communities and we're talking about increasing the fees as well this year which

[2:21:03] Trustee Patrick: is going to even bite out more for these these appropriate projects so i don't know why we're

[2:21:08] Trustee Patrick: doing this this is this is harming our reputation in the community we should be trying to improve

[2:21:13] Trustee Patrick: our reputation in the community so i'm absolutely against this thanks

[2:21:18] Trustee Grove: laura um and laura bouchakin

[2:21:21] Voice 3: thank you i'm i'm also um speaking against the motion and really i'm i'm putting on my chair of

[2:21:29] Voice 3: rpc hat uh to speak that you know we spent three years working on uh this uh new fees bylaw

[2:21:35] Voice 3: and we're asking every ltc to raise fees and probably the biggest uh uh sticking point in

[2:21:43] Voice 3: all this is well we raise fees but what about those community driven projects that are um

[2:21:49] Voice 3: being done by community volunteers who are raising money with you know bake sales and yes maybe they

[2:21:55] Voice 3: hope to get seven million dollars from bc housing or some environmental fund down the road but they

[2:22:04] Voice 3: I think that if we ever wanted to look at removing this,

[2:22:09] Voice 3: that the year that we're doing application fee increases

[2:22:13] Voice 3: across the trust area or looking at it isn't the right year.

[2:22:17] Voice 3: And I also think it's important to our community members.

[2:22:21] Voice 3: And a lot of these projects are, I mean,

[2:22:25] Voice 3: they are all grassroots driven, community driven.

[2:22:30] Voice 3: their community members uh carrying out our mandate for us and this is just a little way

[2:22:37] Voice 3: that we can help seed that work that becomes up ideally um really impactful thank you sue ellen

[2:22:48] Voice 15: thank you i'm going to agree with the previous speaker so i'll be voting uh against this motion

[2:22:53] Voice 15: i um i think the islands trust has a uh a mandate to work in collaboration

[2:23:00] Voice 15: with others. And this is a way of supporting charities and, as was said, grassroots groups who

[2:23:10] Voice 15: are working with limited resources, including limited staff or consultants or skills resources.

[2:23:22] Voice 15: And from my limited experience here on Bowen, I've seen community groups working for many years

[2:23:31] Voice 15: on uh to get a project off the ground uh having to come back several times for rezonings for example

[2:23:37] Voice 15: because a big giant rock is where outcrop is is there and they didn't have contingency funds for

[2:23:45] Voice 15: that or whatever and they're not professional planners and they may need a little support

[2:23:50] Voice 15: and that support can go a long ways in a long uh community driven volunteer and charitable giving

[2:23:59] Voice 15: project. So I think we should support our collaborative partners. Thank you.

[2:24:04] Trustee Grove: Thank you, Sue Ellen. Trustee Rogers?

[2:24:10] Voice 6: I'd like to amend the motion to read as follows, because it's only asking for report,

[2:24:18] Voice 6: but that savings that might be incurred by suspending or reducing to current levels

[2:24:23] Voice 6: all sponsorship of applications. And I just want to point out the Trust Council

[2:24:34] Voice 6: because currently we have a budget of 5,000 and frankly you know honest truth is the EC sort of

[2:24:42] Voice 6: ignores that budget level and have approved all the applications that come before us so we

[2:24:49] Voice 6: increased it to 10 to 10 to 15,000 because of that I think we have to have some more fiscal

[2:24:56] Voice 6: discipline around that and and just say if we've got a budget of five then we should keep it we

[2:25:01] Voice 6: we should do we should only approve up to five thousand dollars and that's on us um and i'll

[2:25:07] Voice 6: take that on so uh but we're asking for savings that might be incurred by suspending or reducing

[2:25:15] Voice 6: to current levels is the wording i'm proposing as a um

[2:25:20] Trustee Grove: does

[2:25:21] Voice 12: that require an amendment does that

[2:25:23] Trustee Grove: require a separate motion or can that be a friendly amendment i

[2:25:27] Trustee Luckham: think that can be an amendment

[2:25:28] Trustee Grove: so do

[2:25:31] Trustee Grove: I if that's

[2:25:32] Trustee Luckham: all right with everybody but it will require it will require a motion and I would uh

[2:25:37] Trustee Luckham: second the motion so

[2:25:40] Trustee Grove: then uh is that the motion that's up on the board now I see Julia's got her

[2:25:45] Voice 1: hand up

[2:25:45] Trustee Grove: Julia yes please uh

[2:25:49] Voice 1: just a piece of clarity and it relates to Trustee Rogers comment

[2:25:52] Voice 1: uh when we're talking about current levels we may want to talk about current budget levels

[2:25:56] Voice 1: or current actuals given that there is uh separation current

[2:26:00] Voice 11: budget levels thank you

[2:26:03] Voice 11: Robert Barlow had his hand up. You're muted, Robert.

[2:26:17] Voice 20: Yes, I know I was muted. I just wanted to make sure that this amendment

[2:26:22] Voice 20: is accurate. Savings that might be incurred by suspending or reducing current budget levels.

[2:26:26] Voice 20: Is that correct?

[2:26:27] Voice 6: I think it would read

[2:26:30] Voice 6: suspending all or reducing to current budget levels sponsorship of application.

[2:26:55] Voice 20: Is that correct? Yes.

[2:26:59] Voice 12: Sorry, the word levels need to go there?

[2:27:02] Trustee Grove: To current levels sponsorship.

[2:27:07] Voice 15: Levels of, yeah.

[2:27:10] Trustee Grove: Budgeted.

[2:27:12] Trustee Grove: Thank you.

[2:27:12] Trustee Grove: I would like to call the question, but I see other hands up.

[2:27:16] Trustee Grove: We need the word budgeted in there.

[2:27:20] Voice 6: Where would you like to put that word?

[2:27:23] Voice 6: It's current budgeted levels.

[2:27:25] Voice 6: Sorry, that's my fault.

[2:27:27] Voice 6: That's what the director wants.

[2:27:34] Trustee Grove: We really do need to move on.

[2:27:36] Trustee Grove: I do not consider this a major item. I'm a bit disappointed that we're going at this level.

[2:27:44] Trustee Grove: Unless somebody's got something burning to say, and it looks like Laura Patrick does,

[2:27:50] Trustee Grove: I won't call the question, but Laura, go for it.

[2:27:53] Trustee Patrick: My concern is if you want to show fiscal

[2:27:56] Trustee Patrick: restraint and retain this to $5,000, then you're going to have to have a public process where you

[2:28:01] Trustee Patrick: notify everyone in the Islands Trust that we're going to have a deadline for receiving applications

[2:28:05] Trustee Patrick: applications for this process. So our cost of actually running it is going to be far greater

[2:28:09] Trustee Patrick: than if we were to just do what we had originally planned of increasing the budget to be reflective

[2:28:14] Trustee Patrick: of what we actually give. So again, this is just plain silly. We're focusing on things that aren't

[2:28:20] Trustee Patrick: going to achieve anything.

[2:28:22] Trustee Grove: And I agree with you, Laura. So I've got everybody else up there,

[2:28:28] Trustee Grove: Sue Ellen, Paul Brent, are you desperate to speak on this? Because otherwise I'd like to call the

[2:28:33] Trustee Grove: motion i

[2:28:35] Voice 3: have a question that i mean i i don't understand the motion so i would like to ask my

[2:28:40] Voice 3: question um the motion like i don't think we need staff to report on the savings that might be

[2:28:49] Voice 3: incurred if it's suspended we'll say 15 000 if it's reduced to current levels we'll save

[2:28:54] Voice 3: ten thousand dollars so what are we even asking for here i

[2:29:05] Trustee Grove: think there is a problem which is why

[2:29:06] Trustee Grove: think we need to call the question and we'll see what happens okay

[2:29:09] Voice 3: so

[2:29:10] Trustee Grove: all those in favor of this

[2:29:12] Trustee Grove: motion put your digital hands up peter

[2:29:31] Voice 12: you're muted sorry

[2:29:33] Trustee Grove: there are three uh everyone there's

[2:29:37] Trustee Grove: four in favor those who are in favor please now lower your hands contrary please vote as you see

[2:29:45] Trustee Grove: fit and is somebody counting yeah

[2:29:53] Trustee Luckham: it fails the

[2:29:56] Trustee Grove: motion fails thank you very much um ladies and

[2:29:58] Trustee Grove: and gentlemen. Now,

[2:30:00] Trustee Grove: um we've got to move a little bit faster and we've got to lose move a bit more aggressively

[2:30:05] Trustee Grove: and with a more in a more meaningful way we don't have a lot of time the budget is large so um let's

[2:30:13] Trustee Grove: focus on what really needs to be dealt with i've got laura ball brent dan rogers on

[2:30:25] Trustee Patrick: the list point

[2:30:25] Trustee Patrick: of point of order that you didn't vote on the original motion just the amendment thank you so

[2:30:30] Trustee Grove: much you're right sorry you didn't hear me scream i should have left my my uh speaker on um can we

[2:30:39] Trustee Grove: go back to the uh motion please on the board i

[2:30:47] Trustee Luckham: think you could call the vote i think it's clear

[2:30:50] Trustee Grove: okay all those in favor of the amended version it

[2:30:55] Trustee Luckham: was not successfully amended it's the original

[2:30:58] Trustee Luckham: motion thank

[2:30:59] Trustee Grove: you all those in favor of the original motion it appears as one in favor thank

[2:31:07] Trustee Grove: you two

[2:31:07] Trustee Luckham: in favor two

[2:31:09] Trustee Grove: well why is it um slow the hands don't come up quickly so two in favor

[2:31:15] Trustee Grove: are you voting also uh i'd speak after the vote sir very good um so those contrary not in favor

[2:31:36] Trustee Grove: i think that motion fails so everyone lower their hands now and then russ um the floor is yours

[2:31:43] Trustee Grove: well

[2:31:44] Voice 17: Mr. Chair I'm just wondering whether a brief conversation around the significance of

[2:31:49] Voice 17: the potential budget increase might be of value without specific motions and then you know some

[2:31:56] Voice 17: themes for addressing it because we're going to have to extend this if that indeed there is that

[2:32:04] Voice 17: interest you'll have to extend the meeting quite a bit or have another meeting probably

[2:32:09] Voice 17: I'm just wondering whether there's impetus or is it, you know, are we close, some of those considerations, perhaps.

[2:32:24] Trustee Grove: I'm sorry, Russ, you've finished your hands.

[2:32:27] Trustee Grove: I'll

[2:32:27] Voice 17: take my hand down. Yeah.

[2:32:28] Trustee Grove: Thank you. Thank you. I like what you're saying. Paul Brent is about to say something and then we'll go back to Russ.

[2:32:36] Trustee Grove: Well,

[2:32:36] Voice 5: I'll speak to that because, I mean, it's pretty apparent to me that there's a lot of focus on the trust right now.

[2:32:46] Voice 5: There's not a lot of positive focus.

[2:32:48] Voice 5: There's quite a bit of negative focus.

[2:32:50] Voice 5: Going out with this type of an increase is only going to make it worse.

[2:32:56] Voice 5: I mean, we've been talking about the fact that we've been living beyond our means, using the surplus for years, and we haven't reacted to it.

[2:33:04] Voice 5: It does not look good.

[2:33:06] Voice 5: So if our reaction to it is going to say, well, here it is, we knew it was looming, so buckle up.

[2:33:15] Voice 5: It's not going to really do a hell of a lot for our organization in terms of the way how people feel about it.

[2:33:22] Voice 5: I think now is the time that we show some fiscal restraint.

[2:33:27] Voice 5: As Laura Patrick has said, you know, we've done nothing about it so far.

[2:33:31] Voice 5: I think it's time we do something, and something more substantial than $5,000 and $10,000 here,

[2:33:36] Voice 5: which is why I sent the list I sent. And I'm prepared to move a number of those things,

[2:33:42] Voice 5: plus others. Thanks.

[2:33:46] Trustee Grove: Thank you. And Russ, did you have something that you wanted to add? Sorry,

[2:33:51] Trustee Grove: Dan Rogers, you did have your hand up. Go ahead.

[2:33:56] Voice 6: So, you know, I hear Trustee Brandt, I hear Paul,

[2:34:00] Voice 6: And I expect there's a fair amount of truth in what he says that, you know, we're not exactly everybody's favorite cup of tea these days, particularly in some areas of the trust.

[2:34:15] Voice 6: However, I really think we need to be careful about just cutting things out of the budget that sort of are core to our mission and our strategic plan, because the optics of asking for a tax increase are not great.

[2:34:34] Voice 6: Great. Particularly given that over my term as a trustee, and I know Trustee Grant's been longer than I have, but as a trustee like him, we've had a lot of zeros and a lot of twos.

[2:34:45] Voice 6: And partly it's because the surplus, and you missed this, Paul, when I said it earlier, is the surplus was inflated because we weren't getting projects done.

[2:34:56] Voice 6: and because we had staffing vacancies that were reducing our our our actuals compared to our

[2:35:04] Voice 6: budget so we were taxing for and so those taxes came in and we weren't delivering some of the

[2:35:10] Voice 6: services that we had taxed for and so we used the surplus up in order to deliver that and that's

[2:35:17] Voice 6: come to an end clearly that's come to an end um uh at least as far as we know we don't know what

[2:35:24] Voice 6: what our actuals are for next year.

[2:35:26] Voice 6: We may actually have a bigger surplus than we think we do,

[2:35:30] Voice 6: but I would think we need to phase it in.

[2:35:32] Voice 6: I'm inclined to sort of think about how we can fade,

[2:35:35] Voice 6: not just phase projects,

[2:35:36] Voice 6: but also phase in the tax increase

[2:35:39] Voice 6: so that operations are paid for

[2:35:42] Voice 6: out of whatever our revenue is.

[2:35:47] Voice 6: And that's sort of what I'd like to get to

[2:35:50] Voice 6: in the next couple of years,

[2:35:52] Voice 6: and we need to find a way to do that.

[2:35:54] Voice 6: So I appreciate that some folks want to bring a cleaver to this.

[2:36:00] Voice 6: This is our first look at this.

[2:36:02] Voice 6: We have another meeting in November.

[2:36:03] Voice 6: Trust Council is going to have another go at it in December.

[2:36:08] Voice 6: So I'm not sure we have to decide all these things this first time around, particularly because some of the projects that are listed there, we don't have business cases for, because I don't think it was clear that they needed to be here for the October Trust Council meeting.

[2:36:22] Voice 6: In fact, I saw lots of things that indicated they would be at the November press council meeting.

[2:36:27] Voice 6: I do have some motions to make which you may consider nickel-diming about electronic meetings

[2:36:33] Voice 6: and things that we can decide on that are low-hanging fruit. But anyway, that's my general

[2:36:37] Voice 6: view. I have no idea what an appropriate tax increase is in the context of a series of zeros

[2:36:44] Voice 6: and threes and twos over the last five or six years. Is seven right? Is four right? Is six

[2:36:51] Voice 6: right is 10 right I don't know what's right thank

[2:36:56] Trustee Grove: you Kate Louise and then Laura Patrick

[2:36:59] Voice 9: yeah I just want to follow up on Trustee Brand's statements from some parts of the

[2:37:05] Voice 9: Islands Trust the bad reputation quote-unquote that the trust has is that we're not getting

[2:37:12] Voice 9: anything done there's no results in our local communities that we can directly attribute to

[2:37:18] Voice 9: the Islands Trust. So I'm finding some of these projects that are looking at to be axed are those

[2:37:26] Voice 9: projects that have been in the hopper for years and years and are finally coming to fruition.

[2:37:32] Voice 9: It's bad timing, but if to go back to the drawing board on this is just bringing us front and center

[2:37:38] Voice 9: that we're not actually accomplishing some really important things on the ground at the local trust

[2:37:44] Voice 9: level.

[2:37:46] Voice 22: Thank you. Laura Patrick.

[2:37:48] Trustee Patrick: I think we also have an opportunity coming up with, you know,

[2:37:51] Trustee Patrick: we do our annual consultation. We kind of do it generically. I think we have an opportunity to do

[2:37:56] Trustee Patrick: it, you know, have the consultation actually help. And there are going to be some yings and

[2:38:01] Trustee Patrick: yangs that we're going to have to decide as we go through this process. And I think we could

[2:38:05] Trustee Patrick: use the consultation process to direct, you know, ask for input to help on some of those decisions

[2:38:11] Trustee Patrick: as we get there rather than just assuming some of the outcomes.

[2:38:14] Trustee Patrick: So I think there are some, you know, themes that we could identify

[2:38:18] Trustee Patrick: that would be useful to help direct that survey development

[2:38:23] Trustee Patrick: and as well, you know, what the impacts are

[2:38:26] Trustee Patrick: if we were to reduce in those theme areas.

[2:38:31] Trustee Grove: Okay, so we're looking for some motions at this point

[2:38:34] Trustee Grove: as to what direction for the staff between now and November.

[2:38:38] Trustee Grove: What do we want them to do and bring back to us in November?

[2:38:40] Trustee Grove: remember. Dan Rogers.

[2:38:48] Voice 9: What's going on?

[2:38:50] Voice 6: Yeah, well, I'm not sure you're going to love this

[2:38:54] Voice 6: because it's again sort of a bit low-hanging fruit. I sent a motion to Robert Barlow talking

[2:39:00] Voice 6: about electronic meetings because I think that is some low-hanging fruit. I hope, Robert, you've got

[2:39:11] Voice 6: audit um and uh and and i have a follow-up motion related to trust council which following along

[2:39:19] Voice 6: um with um trustee prince because i think we need to take advantage of the the economies of scale

[2:39:27] Voice 6: that we have learned uh yeah there it is uh so i move that financial planning committee recommend

[2:39:33] Voice 6: recommend that FPC, TPC, and RPC hold all but one meeting electronically, annually,

[2:39:41] Voice 6: you know, the words may be in the wrong order, and the budget be amended accordingly.

[2:39:46] Voice 6: I'll second Paul Brandt. Thank you. Do you wish to speak to your motion, Trustee Rogers?

[2:39:52] Voice 6: I think it's important that committees at least have the opportunity to get together

[2:39:56] Voice 6: personally once a year, but that I think each of them need to commit to this process,

[2:40:03] Voice 6: us because it's working. And I know we all hate Zoom. So.

[2:40:07] Trustee Grove: Thank you. That's very helpful. Any

[2:40:09] Trustee Grove: speakers on the subject? I've got Trustee Brent and then Chair Luckum or Trustee Luckum. Sorry.

[2:40:16] Voice 5: I won't speak. I think Dan did a fine job. Peter

[2:40:22] Trustee Grove: Luckum. Peter Luckum, are you there?

[2:40:32] Trustee Luckham: Yeah. Sorry. I was inclined to make them all electronic, but I understand the necessity to

[2:40:37] Trustee Luckham: maintain that human contact and I guess I wonder whether or not there's some advantage to combining

[2:40:46] Trustee Luckham: those once a year meetings with a trust council meeting if we're going to hold in-person council

[2:40:55] Trustee Luckham: meetings to perhaps ask those committee members to stay wherever they happen to be one additional

[2:41:05] Trustee Luckham: day or an afternoon or whatever is necessary. And then incur some travel savings by combining

[2:41:16] Trustee Luckham: our council meetings and our committee meetings accordingly. And wonder whether there's any

[2:41:20] Trustee Luckham: thoughts on that. Otherwise, I'm in support

[2:41:23] Trustee Grove: of it. Thank you, Trustee Stamford and then

[2:41:27] Trustee Grove: Trustee Fast. Peter

[2:41:30] Trustee Grove: Luckham, would you drop your hand, please?

[2:41:32] Voice 9: I'll follow up on Chair Luckham's

[2:41:34] Voice 9: recommendation uh firstly i've got two items to say um i think that is is a worthy idea although

[2:41:43] Voice 9: it's incredibly complex just thinking off the bat um that that i'm not sure i want to add that to

[2:41:50] Voice 9: the motion but that that is something considered um as to how realistic that is given that a lot

[2:41:55] Voice 9: of work that comes out of our our committees then goes to the the trust council so the timing is

[2:42:03] Voice 9: just very awkward on that but um i just want to add a friendly amendment that you recommend that

[2:42:09] Voice 9: you include itc um in this motion if

[2:42:18] Voice 6: that's okay it's fine with me i i wouldn't have presumed to

[2:42:23] Voice 6: speak on behalf of itc because it's not a trust that

[2:42:26] Voice 9: that's why i added it in

[2:42:29] Trustee Grove: i'm just a second

[2:42:30] Trustee Grove: i'm fine with that me too friendly amendment um we don't need to call that question do we

[2:42:36] Trustee Grove: I've got trustee Stamford and then trustee Fast on the list thank

[2:42:43] Voice 15: you chair um as vice chair of ITC

[2:42:47] Voice 15: I'm totally happy with having uh Iron Trust Conservancy also on the list that's great

[2:42:53] Voice 15: good idea Kate and um I'm in support of the motion and uh I think we should also think about

[2:43:00] Voice 15: trust council and uh extending the electronic meeting possibility for other kinds of meetings

[2:43:09] Voice 15: as well like ltc meetings but i

[2:43:11] Voice 6: have follow-up motions sue allen if it's any assistance that

[2:43:15] Voice 15: helps thank you

[2:43:20] Trustee Grove: trustee peterson yeah

[2:43:24] Voice 7: i'm going to speak in support of this motion i i think it's

[2:43:27] Voice 7: um especially the committee meetings uh it's definitely more efficient in terms of time and

[2:43:33] Voice 7: and travel expense.

[2:43:35] Voice 7: I'll just suggest that if there is some contemplation

[2:43:39] Voice 7: of putting in-person committee meetings

[2:43:43] Voice 7: in conjunction with in-person trust council meetings,

[2:43:47] Voice 7: as Sue Ellen sort of flagged,

[2:43:49] Voice 7: I actually think it'd be a better process

[2:43:54] Voice 7: to have those committee meetings take place

[2:43:56] Voice 7: before trust council started,

[2:43:59] Voice 7: rather than directly after, just my thoughts.

[2:44:03] Trustee Grove: Thank you very much. And I would suggest that that's the kind of thing that the executive

[2:44:06] Trustee Grove: committee and staff should sort out. So I would like to call the question, if that's all right

[2:44:11] Trustee Grove: with everybody. So all those in favor of this motion, hands up.

[2:44:31] Voice 8: Trustee Grove, you're muted

[2:44:32] Voice 8: again.

[2:44:33] Trustee Grove: Sorry, please lower your hands, bigger button. All those contrary? I see none. So the

[2:44:43] Trustee Grove: motion carries. Thank you very much.

[2:44:46] Voice 6: May I continue, Trustee, because I have two other

[2:44:49] Voice 6: there electronic meeting motions that may bring it into this help throughout this conversation

[2:44:55] Voice 6: i send robert

[2:44:56] Voice 6: i send robert a second uh email um related to executive committee which is a little

[2:45:03] Voice 6: more complicated um because i think it's important that we actually gather as a individual as a in

[2:45:10] Voice 6: person every once in a while particularly when we're dealing with issues that are important so

[2:45:16] Voice 6: So I've moved that the motion was

[2:45:18] Voice 6: that financial planning committee recommend

[2:45:21] Voice 6: that EC hold two thirds of its meetings electronically

[2:45:25] Voice 6: and that the budget be amended accordingly.

[2:45:28] Voice 6: And I know that's a little vague and it may look different,

[2:45:31] Voice 6: but I do think, and I don't,

[2:45:34] Voice 6: I'm interested to hear what my co-members of the EC

[2:45:38] Voice 6: think about that, but because,

[2:45:40] Voice 6: but it does cut down on costs.

[2:45:43] Voice 6: It costs me about $400 each time I go to,

[2:45:47] Voice 6: I need an executive committee meeting and takes my whole day. So, and also, I'll second trustee

[2:45:53] Trustee Grove: trustee Patrick seconded it before you did so good late late so sounds to me as if you've spoken to that motion trustee Roger. So may I call the question, all those in favor raise your electronic hands.

[2:46:11] Trustee Grove: I

[2:46:20] Voice 6: will miss you, Russell.

[2:46:21] Voice 6: so I understand lower your hands all

[2:46:31] Trustee Grove: those contrary that motion carries thank you very

[2:46:36] Trustee Grove: much I think that's unanimous and

[2:46:38] Voice 6: I had one more related to trust council just throw on the table

[2:46:42] Voice 6: and mirrors what uh trustee Brent uh put in his email I'm hoping Robert has that too if I remember

[2:46:50] Voice 6: to send it. I hope I did. Yeah. So I move that financial planning committee recommend that

[2:47:04] Voice 6: two trust council meetings per year be held electronically and the budget be amended

[2:47:10] Voice 6: accordingly.

[2:47:12] Trustee Grove: Is there a second?

[2:47:13] Voice 6: I'll second.

[2:47:15] Trustee Grove: You're not fast enough, Paul. Just be fast

[2:47:19] Trustee Grove: was ahead of you but thank you but thank you um is there any need to discuss that

[2:47:28] Trustee Grove: peter luckham would like to discuss it peter you're muted i'm

[2:47:38] Trustee Luckham: just reflecting on the conversation at

[2:47:40] Trustee Luckham: executive committee dan in that this uh fiscal coming the coming fiscal there's a requirement

[2:47:46] Trustee Luckham: for it turns out three meetings um of council as a function of the election process

[2:47:54] Trustee Luckham: and maybe through the chair staff might like to provide us the details on that or

[2:48:02] Trustee Luckham: because then that would leave only the two it would only leave meetings at the end of the year

[2:48:08] Trustee Luckham: which would might be necessary and if that was your intention that's fine too.

[2:48:13] Voice 6: Well my intention

[2:48:14] Voice 6: is the budget of 2022-2023 so that we would adopt a policy starting in presumably June of 2022

[2:48:24] Voice 6: or in April of 2022, that two of the four meetings a year

[2:48:29] Voice 6: would be electronic versus in-person

[2:48:33] Voice 6: and then we could choose which ones we wanted to be one.

[2:48:36] Voice 6: So that's my sort of intention.

[2:48:39] Trustee Grove: Sorry, that makes sense.

[2:48:40] Trustee Grove: And it'd be the executive committee

[2:48:42] Trustee Grove: who answer the details.

[2:48:43] Trustee Grove: And Peter Luckin, your hand is still up.

[2:48:45] Trustee Grove: Is there any need for further discussion?

[2:48:50] Trustee Grove: Can we vote on the motion, please?

[2:48:54] Trustee Grove: All those in favor, hands up.

[2:48:55] Trustee Grove: lower your hands please those contrary hands up that i believe is unanimous also hooray we're on

[2:49:12] Trustee Grove: a roll julia mobs could you keep a tally of how much we've we've saved so far and laura patrick

[2:49:19] Trustee Grove: wishes to say something i'm

[2:49:21] Trustee Patrick: i'm wondering if um you know the the local trust committee meetings

[2:49:25] Trustee Patrick: if it would it be useful or beneficial at this time to direct that um like a budget consultation

[2:49:32] Trustee Patrick: to ascertain like community support regarding ltc meetings being held electronically um

[2:49:39] Trustee Patrick: i'd be curious what people feel mr

[2:49:43] Voice 17: chair please go ahead yeah we will be having live

[2:49:48] Voice 17: ltc meetings and there's there's just no alternative to that um the electronic park

[2:49:58] Voice 17: would be whether or not an LTC member was in attendance so we'll provide broadcasting and

[2:50:07] Voice 17: perhaps interaction for others who aren't in the space but we will be on island from here on out

[2:50:13] Voice 17: there will never be a substitution for a live meeting with an electronic meeting at an LTC level

[2:50:18] Voice 17: it's my understanding so

[2:50:21] Trustee Grove: this is this is the provincial law is it that

[2:50:25] Voice 17: is the law that is

[2:50:26] Voice 17: the law what's being allowed for in our future is the elected officials can attend electronically

[2:50:34] Voice 17: not that we're not hosting that space or or commensurate space we can refine that as we go

[2:50:40] Voice 17: forward but you're not going to find if if that's part of your exercise today i just i don't think

[2:50:45] Voice 17: there's a lot of funding savings in that particular line of inquiry um but we'll stay close to it

[2:50:52] Voice 17: because we just happen to be during this whole electronic meetings reintroduction piece but i

[2:50:57] Voice 17: I just want to let you know that right now,

[2:50:59] Voice 17: I don't see a lot of discretionary funds there.

[2:51:04] Trustee Grove: Thank you, Russ.

[2:51:05] Trustee Grove: That's helpful.

[2:51:06] Trustee Grove: Dan Rogers.

[2:51:08] Trustee Grove: Can

[2:51:08] Voice 6: I just ask the question on my last,

[2:51:11] Voice 6: the last motion that just passed about two elect,

[2:51:13] Voice 6: even when we have an electronic meeting,

[2:51:15] Voice 6: there is going to have to be an in-person component for it.

[2:51:19] Voice 17: Not for our council committee, sir, but, you know,

[2:51:22] Voice 17: for trust

[2:51:24] Voice 17: council,

[2:51:26] Voice 17: Council there will have to be provision of a space for the for the public to attend and on a quarterly

[2:51:32] Voice 17: basis we can probably work something out because it's a you know where do you go for a meeting like

[2:51:37] Voice 17: that but if you have a meeting on Main Island um there's going to be a live venue on Main Island

[2:51:44] Voice 17: or on Salt Spring thank

[2:51:48] Trustee Grove: you Trustee Stamford hi

[2:51:50] Voice 9: um this is just a small issue but it it does relate

[2:51:53] Voice 9: to what Russ just said our local trust committee has a provision to meet outside of our local trust

[2:52:02] Voice 9: area I'm wondering if it's worth looking at the possibility that we actually have the in-person

[2:52:07] Voice 9: public space in Victoria and that our meetings are held electronically it's just a thought given

[2:52:14] Voice 9: and that most of our attendees would prefer to be able to meet.

[2:52:22] Voice 9: Accessibility is that they meet on Zoom.

[2:52:25] Voice 9: It's better accessibility than in public,

[2:52:27] Voice 9: just because we have that provision in our local trust committee.

[2:52:31] Voice 9: So it's just something to look into a little bit more,

[2:52:33] Voice 9: that we may not have to rent a special space in North Van

[2:52:37] Voice 9: if we can all meet online.

[2:52:39] Voice 9: So anyway, just a thought.

[2:52:41] Trustee Grove: Okay, Louise, that's something I would think you can sort out with staff.

[2:52:44] Trustee Grove: Paul Brent and then Laura Boucherkin.

[2:52:48] Voice 5: Okay, I have a few motions to make.

[2:52:51] Voice 5: So

[2:52:52] Trustee Grove: I'm going to

[2:52:53] Voice 5: start with my list.

[2:52:57] Voice 5: And that's already been sent to most everybody.

[2:53:01] Voice 5: So the first one will be,

[2:53:04] Voice 5: I'm going to change it up.

[2:53:06] Voice 5: I'm going to suggest that we not hire,

[2:53:09] Voice 5: I'm going to move that Islands Trust

[2:53:11] Voice 5: not hire any co-op students in the next fiscal year.

[2:53:18] Voice 5: let's just start with that is there a seconder i

[2:53:29] Trustee Grove: will ask a second time is there a seconder to

[2:53:31] Trustee Grove: paul brent's motion sorry

[2:53:36] Voice 6: i i'm of the view that i'll second it because i think it's

[2:53:41] Voice 6: for discussion i'm not necessarily supportive of it but uh thank you we all

[2:53:46] Voice 6: put on the table i'll second it for some discussion we

[2:53:50] Trustee Grove: all understand that about seconders

[2:53:52] Trustee Grove: um trustee rogers you don't need to apologize so um and paul brent do you wish to speak any

[2:53:58] Trustee Grove: further to your mission well

[2:53:59] Voice 5: no i think i mean we have to get a little bit serious about what we're

[2:54:03] Voice 5: doing here uh co-op students are are a nice to have but they're not a necessary to have

[2:54:11] Voice 5: and it's a savings of sixty three thousand dollars it's significant we're not talking five and ten

[2:54:16] Voice 5: thousand dollars here this is something that we can do without a significant impact on the

[2:54:23] Voice 5: the organization that's my pitch if people it sounds like people aren't too keen you could

[2:54:30] Voice 5: just call the vote to accelerate things if you wanted chair um laura patrick and then i wish to

[2:54:37] Trustee Grove: say what i'd

[2:54:38] Trustee Patrick: be curious do we have any data on like especially the local planning uh students

[2:54:45] Trustee Patrick: that we hire that have we converted any co-op students to full-time hires uh

[2:54:54] Voice 17: almost without

[2:54:56] Voice 17: question we have several times are

[2:55:02] Voice 5: they still with us you

[2:55:06] Voice 17: know uh robert or any of the rpms who

[2:55:09] Voice 17: are on the call would be able to answer because they work with these people i can think of at

[2:55:13] Voice 17: least one but over the last three years maybe three or two can anyone think of anybody or no

[2:55:24] Voice 23: i'd love to jump in there if you don't mind yeah so uh salt spring has been really successful at

[2:55:28] Voice 23: that we currently have one island planner jason yeomans was the student planner uh he's been with

[2:55:34] Voice 23: us for seven or eight years now so uh he's been there for the ranks and we've had much success

[2:55:42] Voice 23: over the years at converting uh student planners into regular planners now they move on and that's

[2:55:47] Voice 23: fine uh but it is a really good well we're really good it's a fantastic source so i understand the

[2:55:54] Voice 23: fiscal restraint but it is a good source for us to get new planners

[2:55:58] Trustee Grove: stanford and rockefeller yeah

[2:56:02] Voice 9: Yeah, just as in terms of the Islands Trust Conservancy, our co-op students do have a

[2:56:09] Voice 9: credible added value during the summer, during our busy on-island programs that require that

[2:56:17] Voice 9: shortened season where we can actually do work in the field. So that's where ours really shine.

[2:56:25] Voice 22: Rockefeller.

[2:56:27] Voice 14: Yeah, I do remember a discussion at FPC maybe a year ago or something about the

[2:56:31] Voice 14: co-op students and just the value of introducing them to a different style of planning and how

[2:56:39] Voice 14: that affects their future choices and where they work. So I would vote against this.

[2:56:44] Trustee Grove: So what was your last statement? You would say what?

[2:56:48] Voice 14: I would vote against this.

[2:56:50] Trustee Grove: Thank you. Well I'm going to call the question just so that you know. I was going to support

[2:56:54] Trustee Grove: the motion but having heard from Stefan Cermak I have changed my mind. So if you don't mind,

[2:57:00] Trustee Grove: i'm going to call this motion i have to make sure we move ahead so all those in favor of this motion

[2:57:12] Trustee Grove: please lower your hands all those in favor of the motion and those against the motion please

[2:57:16] Trustee Grove: raise your hands thank you that motion failed mr chair mr

[2:57:28] Voice 17: chair yes

[2:57:31] Trustee Grove: russ does

[2:57:32] Voice 17: that preclude

[2:57:33] Voice 17: at a future meeting staff coming back with recommendations regarding co-op students

[2:57:38] Voice 17: students for some version of consideration, depending upon context?

[2:57:43] Trustee Grove: Certainly not.

[2:57:44] Voice 17: OK, thank you.

[2:57:46] Trustee Grove: I don't know. I made that decision.

[2:57:48] Trustee Grove: I don't think it's mine to make, but that's how I feel.

[2:57:51] Trustee Grove: I think that's where the executive committee to to direct you.

[2:57:57] Trustee Grove: Trustee Stanford wishes to speak.

[2:58:00] Voice 9: Well, my hand just sort of popped up without me.

[2:58:04] Voice 9: I'm not sure if that's possible, but I do

[2:58:08] Voice 9: want us before we come to one of the the big ones i'd just like to be able to speak to the 0.6 fte

[2:58:16] Voice 9: i think it's as good a time as any um from the islands trust conservancy um so if i can have the

[2:58:25] Voice 9: the table for a minute or two um

[2:58:27] Trustee Grove: excuse me we don't have a motion to that effect if that if

[2:58:32] Trustee Grove: that motion comes up then that would be the time to speak i'm trapped we need

[2:58:35] Trustee Grove: to move up on paul

[2:58:37] Trustee Grove: Well, Brent, you've got the floor in terms of motions at this point.

[2:58:41] Voice 5: Okay, well, I'll make that motion just so that Kate can speak to it.

[2:58:47] Voice 5: So I move that we defer the Islands Trust Conservancy Communications Specialist, the 0.6 full-time equivalent, and a savings of $50,000.

[2:58:59] Voice 5: And I guess I have to wait until it's seconded, or if it's seconded, before I speak to it.

[2:59:05] Voice 5: Is there a seconder?

[2:59:10] Trustee Grove: I'm going to call it again.

[2:59:11] Trustee Grove: Dan, is there a second?

[2:59:12] Trustee Grove: Yeah, Trustee Rogers is seconding again.

[2:59:16] Voice 5: Thank you, Dan.

[2:59:18] Trustee Grove: So

[2:59:18] Voice 5: very quickly, yeah, just very quickly,

[2:59:23] Voice 5: we've operated without a communications specialist.

[2:59:27] Voice 5: And so this is an addition.

[2:59:29] Voice 5: And this is a budget that really shouldn't be supporting additions

[2:59:34] Voice 5: as far as I am concerned.

[2:59:37] Voice 5: Yes, we've seen very zero, zero, 2%, zero.

[2:59:41] Voice 5: But if you look at the actual spends of our budget just a few years ago, you'll see that we're up more than a couple million dollars.

[2:59:50] Voice 5: So there have been increases. Let's not kid ourselves. And I think it's time that we address it.

[2:59:58] Trustee Grove: Thank you. Any other comments?

[3:00:00] Trustee Grove: otherwise i'm going to call the question i'd

[3:00:03] Voice 15: like to hear from trustee stamford please

[3:00:06] Trustee Grove: go ahead okay

[3:00:08] Voice 9: um i just want to start off by reminding um the financial planning committee of the the position

[3:00:15] Voice 9: that the islands trust conservancy has within the islands trust um it is by far the most popular of

[3:00:25] Voice 9: of the connected programs to Islands Trust.

[3:00:29] Voice 9: It generally is what local islanders think

[3:00:33] Voice 9: the Islands Trust is.

[3:00:35] Voice 9: We are the preserve part of the Islands Trust.

[3:00:43] Voice 9: One of the things that the Islands Trust,

[3:00:47] Voice 9: I'm getting them all mixed up, Conservancy does,

[3:00:51] Voice 9: is we have looked very long and hard

[3:00:54] Voice 9: at how fund development fits within our whole programs and one of the things that came out of

[3:01:02] Voice 9: it was that need for fund development. So we don't have capacity for any kind of fund development at

[3:01:09] Voice 9: this time. What we're looking at is communications that comes and goes. We've had very limited

[3:01:16] Voice 9: ability to keep our communications person on a long-term basis, and fund development

[3:01:24] Voice 9: falls on the side. Right now, we have the possibility of being able to separate the

[3:01:32] Voice 9: two positions, and if we do it in this particular way, it's more efficient, and it gives the ability

[3:01:40] Voice 9: for our current FTE to continue in that position and then separate out, which is the most important

[3:01:49] Voice 9: part, the fund development aspect. The fund development, if it's done right, can more than

[3:01:57] Voice 9: compensate for any additions to the overall budget. We don't look at fund development planning in

[3:02:05] Voice 9: in terms of making your own wage back,

[3:02:09] Voice 9: that's considered unethical.

[3:02:11] Voice 9: But the particular opportunity

[3:02:13] Voice 9: that we're looking at right now,

[3:02:15] Voice 9: given that the Islands Trust has some of the highest

[3:02:22] Voice 9: long-term wealth in BC,

[3:02:27] Voice 9: is sitting in the Islands Trust right now,

[3:02:31] Voice 9: that we are at a point where more and more and more people

[3:02:34] Voice 9: are doing their wills

[3:02:35] Voice 9: because of COVID. It is very time sensitive that we act now to get that fund development program

[3:02:44] Voice 9: up and running. We don't have the capacity to do it now. And in addition to that is we actually

[3:02:51] Voice 9: have somebody that's in a temporary assignment that is particularly skilled in fund development.

[3:02:57] Voice 9: And that is where we need to move. We do not want to lose the expertise and actually the

[3:03:04] Voice 9: relationships that are being built right now. They are actually coming to fruition now. This is a

[3:03:10] Voice 9: long-term commitment, but the payback is tremendous to not only the Island's Trust Conservancy,

[3:03:17] Voice 9: but to the Island's Trust as a whole. Even one bequest could change our ability to support

[3:03:27] Voice 9: support climate change. It could certainly change our ability to move ahead on important land

[3:03:35] Voice 9: acquisitions. This is, for all intents and purposes, the Islanders Trust Conservancy

[3:03:42] Voice 9: is the jewel for the Islanders Trust. And to be able to move it to the next level,

[3:03:48] Voice 9: which we've been planning for, for the two terms that I've been on the Islanders Trust

[3:03:53] Voice 9: Consumency Board, we need to start moving in the direction of fund development and we have the

[3:03:59] Voice 9: expertise now. We may not have them in six months. Thank you.

[3:04:04] Trustee Grove: Thank you, Kate Louise. It's now 1 30.

[3:04:06] Trustee Grove: We have one and a half hours to go. I've got Brent, Patrick and Fast. Paul Brent.

[3:04:23] Trustee Grove: Paul, are you there?

[3:04:27] Voice 5: Yeah, can you not hear me?

[3:04:28] Trustee Grove: Now we can.

[3:04:31] Voice 5: Yeah, take me off. I've spoken. Thanks.

[3:04:35] Trustee Grove: Laura Patrick,

[3:04:36] Trustee Grove: trustee fast trustee Rogers I

[3:04:41] Trustee Patrick: mean I understand the sensitivities and so forth about

[3:04:47] Trustee Patrick: particularly adding what would be considered staff but I know this really isn't about adding

[3:04:52] Trustee Patrick: it's formalizing what's already there and for the fund development communications and getting out

[3:04:58] Trustee Patrick: there with communications is we need to be better at overall for the whole organization and and link

[3:05:04] Trustee Patrick: what better with the trust conservancy and so forth of the story that's good and and get that

[3:05:13] Trustee Patrick: out there so i i support this thank

[3:05:17] Trustee Grove: you uh suelen fast and then rogers thank

[3:05:23] Voice 15: you i just uh support

[3:05:25] Voice 15: um the motion oh sorry i support the islands trust conservancy's budget request and um what

[3:05:33] Voice 15: what our Chair Kate Louise has said,

[3:05:34] Voice 15: and I'll just hold up the...

[3:05:41] Voice 15: That's not me.

[3:05:42] Voice 15: I'm wondering if the $47 million...

[3:05:46] Voice 15: Could

[3:05:46] Voice 5: I have two almond-crusted salts

[3:05:50] Voice 5: in one package or one at a time?

[3:05:54] Trustee Grove: Paul, I think that's coming from you,

[3:05:56] Trustee Grove: or is it, so we're having a problem with your voice.

[3:06:02] Voice 15: Thank you, I'd just like to support

[3:06:05] Voice 15: support our chair kate lee stamford and what she said and i think it's a an investment if we want

[3:06:12] Voice 15: to be starting to uh increase the amounts of um funding that we bring in for acquisitions to the

[3:06:19] Voice 15: allen's trust conservancy then uh i think we should make this investment and uh and continue on um

[3:06:26] Voice 15: the work uh of fund development that we've begun thank you dan

[3:06:33] Voice 11: rogers so at the risk of

[3:06:37] Voice 11: of my

[3:06:40] Voice 6: two co-trustees not speaking to me again,

[3:06:44] Voice 6: I'm going to actually speak against this motion,

[3:06:46] Voice 6: sorry, in favor of the motion.

[3:06:49] Voice 6: I honestly just can't support 1.6 communications

[3:06:55] Voice 6: slash fundraising folks in an organization

[3:06:58] Voice 6: that has seven or eight employees

[3:07:00] Voice 6: when we can't even provide that to our trust area services.

[3:07:04] Voice 6: services um they're doing enormous amounts of work supporting the whole of the trust area

[3:07:11] Voice 6: and i appreciate the communications is an important focus i just i just i'm not sure that

[3:07:18] Voice 6: me is as the i i mean if i sat on the conservancy i'd probably support this but i don't i sit on

[3:07:24] Voice 6: the islands trust uh board and as i'm a trustee with islands trust and i i frankly um i appreciate

[3:07:34] Voice 6: the Conservancy is straddling that between an NGO and trying to fundraise as opposed to the

[3:07:41] Voice 6: other things. But I think if they're going to do that work into the NGO world where they're

[3:07:46] Voice 6: trying to fundraise, they need to go get grants from the Vancouver Foundation or other people

[3:07:52] Voice 6: that actually fund this kind of thing as opposed to looking at the tax

[3:07:56] Voice 6: role. So I'm not going to support this and I'm sorry, Kate Louise, because I almost always agree

[3:08:01] Voice 6: with you.

[3:08:02] Trustee Grove: Thank you. Sue-Erin, your hand's still up, and Kate-Louise, you have the last word,

[3:08:08] Trustee Grove: and then we're going to call the question.

[3:08:10] Voice 9: So there is another thing I didn't mention,

[3:08:13] Voice 9: and you're right, Dan, I will never speak to you again, and I will throw

[3:08:17] Voice 9: orders in your general direction for the next 100 years. Another point that we have on our

[3:08:25] Voice 9: task list is to ask the provincial government for more money, and one of the ways that we were going

[3:08:31] Voice 9: going to do that is by looking at the Islands Trust Conservancy as a logical point for the

[3:08:37] Voice 9: provincial government to provide more support. One of the impediments to that is the provincial

[3:08:43] Voice 9: government wants to see that we are doing everything possible to support ourselves.

[3:08:48] Voice 9: By having a fund development person, and just to be clear here, this does include grants,

[3:08:56] Voice 9: But the primary purpose of this is for long-term relationship building with the numerous people that live on this island to provide requests, to look at various transfers of stock options that can be done in a variety of different ways, and to build the wealth of the Conservancy for long-term support and acquisitions.

[3:09:23] Voice 9: If we can demonstrate that to the provincial government, we have a better portfolio to go

[3:09:29] Voice 9: forward and make the ask for ongoing provincial support. It is, I have never heard of grants

[3:09:36] Voice 9: that are granted for fundraisers. It's a different ball of wax. And yes, we do straddle that NGO

[3:09:48] Voice 9: persona. And therefore, we need support to carry our operations as an NGO. And that requires

[3:09:58] Voice 9: fund development support. It's absolutely critical for us to move forward as an organization.

[3:10:05] Trustee Grove: So I'm going to call the question. The motion is up on the board there. Somebody

[3:10:09] Trustee Grove: read that out, please, so we know what we're talking about.

[3:10:18] Voice 6: it was moved that the financial planning committee uh i recommend i presume it should say recommend

[3:10:24] Voice 6: deferral of the 0.6 fte itc communication specialist proposition um i'm

[3:10:32] Trustee Grove: not sure what

[3:10:33] Voice 6: the right language is it's just says

[3:10:35] Trustee Grove: defer okay it's been moved and seconded um and so i'm going

[3:10:41] Trustee Grove: to call the vote all those in favor hands up one two three hands up lower your hands please

[3:10:58] Trustee Grove: all those against this motion hands up six

[3:11:12] Trustee Grove: so i've got my panelists on my column on the right

[3:11:17] Trustee Grove: hand side will that include everybody who's um voting on this matter because we've got six

[3:11:25] Trustee Grove: uh against no it's down to three i'm having a little bit of trouble with this screen

[3:11:31] Trustee Grove: green. One, two, three, four, five, against. So the motion fails. Sue Ellen, you're looking very

[3:11:45] Trustee Grove: worried.

[3:11:49] Voice 9: I'm scared to lower my hand.

[3:11:52] Trustee Grove: Good. Thank you. Any other motions from you, Mr. Brent?

[3:11:59] Voice 5: Peter, I'm going to take a break right now and let other people make some motions.

[3:12:07] Trustee Grove: Sounds good. Who else would like to speak?

[3:12:18] Voice 15: Trustee Rogers has his hand up.

[3:12:24] Trustee Grove: Peter Haslund, So i'm not so i'm not disagreeing I just doesn't it's not showing on my screen Okay, there he is.

[3:12:32] Trustee Grove: Peter Haslund, And

[3:12:32] Voice 6: sorry I I haven't had a chance to write this out, but thank you for all the information from.

[3:12:39] Voice 6: Peter Haslund, Mark van bagel and from Julia mobs and all the other folks related to the.

[3:12:45] Voice 6: Peter Haslund, The development approvals Program.

[3:12:48] Voice 6: program, I'm going to move that FPC recommend the removal of the BE and so bylaw enforcement

[3:12:59] Voice 6: and ITC components of the development approval budget, sorry, defer the BE and ITC components

[3:13:14] Voice 6: of the development approvals program budget.

[3:13:19] Voice 6: Mayor Mrakas, i'll second that i'll breath.

[3:13:22] Voice 11: Thanks for.

[3:13:24] Trustee Grove: Mayor Mrakas, Dan do you wish to speak to it further.

[3:13:27] Voice 6: Yeah I mean I mean we've heard a number of things that I expect there are some efficiencies involved in this, I must say, I continue to be concerned that we have such a large grant and it doesn't include these two components, however, I also heard staff say it's not.

[3:13:43] Voice 6: I want to get the word right um it wasn't wasn't wasn't crucial it was another word that was um

[3:13:49] Voice 6: that was utilized that that it was not it uh it's it's not that it's not important it's just not

[3:13:56] Voice 6: crucial urgent

[3:13:57] Voice 3: urgent

[3:13:58] Voice 6: that was the word thank you very much and so I'm given it's not urgent

[3:14:03] Voice 6: given there's a lot of work to do uh next term related to the 300 the grant the original grant

[3:14:09] Voice 6: I'm going to suggest we defer that until we're in a slightly different financial situation.

[3:14:15] Trustee Grove: Thank you, Dan. Is there a seconder?

[3:14:17] Trustee Grove: Yeah, Paul seconded.

[3:14:19] Trustee Grove: Thanks, Paul. Any further discussion from you, Trustee Rogers or Paul Brent?

[3:14:26] Voice 11: I've already

[3:14:27] Voice 11: spoken to it.

[3:14:29] Trustee Grove: Anybody else on this subject? Trustee Fast.

[3:14:35] Voice 15: Thank you, Chair. I'm going to speak against this motion for the reasons that

[3:14:40] Voice 15: we talked about earlier in the meeting, mainly that I don't think it'll help with the efficiencies

[3:14:47] Voice 15: or cost containment over a couple of years, and secondly that it'll further increase the

[3:14:57] Voice 15: division between collaborating arms of the Islands Trust instead of bringing them further

[3:15:05] Voice 15: into integration.

[3:15:07] Trustee Grove: over. Thank you. Any further speakers? Because in which case I'll call the vote. All those in

[3:15:16] Trustee Grove: favor of this motion, hands up. Please lower your hands, I beg your pardon. So

[3:15:39] Trustee Grove: those against the

[3:15:40] Trustee Grove: motion, one. So the motion carries. Thank you very much. Trustee Faust, your hand is still up.

[3:15:59] Trustee Grove: can

[3:15:59] Voice 6: i if i can keep going um seems to be paul anyway i i i have um i wonder if i i have a

[3:16:10] Voice 6: couple of requests for further information before we make decisions um and i'll just

[3:16:16] Voice 6: preface my request that i've i i've read the business cases for the freshwater stewardship

[3:16:21] Voice 6: stewardship program. But I frankly, am unable to see how those proposals tie into the work that's

[3:16:34] Voice 6: already been done. It's not that I don't understand necessarily the work that's going on, but I'm

[3:16:39] Voice 6: trying to determine how the product that has been developed over the last two years has leads to

[3:16:47] Voice 6: to those particular budget requests.

[3:16:53] Voice 6: So what I would like to do is make a motion

[3:16:58] Voice 6: requesting staff to

[3:17:01] Voice 11: provide information

[3:17:06] Voice 11: indicating how

[3:17:09] Voice 6: the work that has been done

[3:17:12] Voice 6: on freshwater stewardship to date

[3:17:15] Voice 6: leads to the current funding requests.

[3:17:22] Voice 6: unless someone can answer that question for me today

[3:17:25] Voice 6: and maybe the RPC members can,

[3:17:28] Voice 6: but that's the motion I'd like to make.

[3:17:31] Voice 6: So I can try and speak more slowly again, Robert,

[3:17:37] Voice 6: if that helps you.

[3:17:38] Voice 6: I'm sorry, I haven't had a chance to write that out.

[3:17:48] Trustee Grove: I didn't see that on my screen.

[3:17:50] Trustee Grove: Oh, there it is.

[3:18:01] Voice 6: Yeah, and that's the motion I made.

[3:18:03] Voice 6: um it's just not

[3:18:08] Voice 17: mr chair to

[3:18:09] Voice 6: me i

[3:18:10] Voice 17: i think trustee

[3:18:12] Voice 17: yeah i think trustee boshaken could provide

[3:18:14] Voice 17: an overview that might address some of what trustee rogers is looking for maybe i can

[3:18:19] Voice 17: contribute a little bit as well um because i see her hand up right after this question came up so

[3:18:24] Voice 17: i'm assuming it's related um and that might provide some clarity

[3:18:27] Voice 22: laura boshaken yes thank you

[3:18:31] Voice 3: um so again speaking as rpc chair i i just had a bit of light um indirectly maybe but i think um

[3:18:43] Voice 3: it there's a bit of a timing challenge in that we've been working very hard on a freshwater

[3:18:47] Voice 3: sustainability strategy that is a really comprehensive document based on a comprehensive

[3:18:55] Voice 3: comprehensive process that really lays out foundations for how we do this and actions

[3:19:03] Voice 3: that looks quite far into the future. And this is really the beginnings of that. So,

[3:19:12] Voice 3: and it is in draft form, and I think we're going to see it next week, I believe. And I think it

[3:19:19] Voice 3: will explain more how everything fits together. The short answer is that freshwater sustainability,

[3:19:29] Voice 3: the strategy involves the whole gamut from science to working with the public, to regulations,

[3:19:40] Voice 3: to working with other agencies, to involving traditional cultural knowledge from Indigenous

[3:19:46] Voice 3: Indigenous peoples. It's really, it's like a big mosaic where all the pieces work together. And

[3:19:52] Voice 3: these are some pieces of it. That's probably all I'm really capable of saying right now.

[3:19:58] Voice 3: Thank you. So go ahead, Sarah Hudson-Pillar, if you'd like to add more.

[3:20:01] Voice 17: I think that's an admirable job. I think RPC is going to, so we're going to satisfy

[3:20:07] Voice 17: Trustee Rogers' interest because RPC is meeting on this in the coming few weeks.

[3:20:14] Voice 17: and we're just on the cusp of getting um you know the review of the full strategic plan which really

[3:20:20] Voice 17: water based um framework which is gonna is really a 10-year effort whether the trust wants to step

[3:20:28] Voice 17: into that space or not um there's three different pieces that are asked for in this budget um one

[3:20:34] Voice 17: of them i think is more core but i think a couple there would be an ability to contextualize these

[3:20:40] Voice 17: these pieces for November and that they were put in just to ensure that there was some

[3:20:46] Voice 17: um potential space if there was appetite to move forward they're important pieces of work

[3:20:50] Voice 17: um but a couple of them actually represent that work which is yet to be fully adopted by RPC and

[3:20:56] Voice 17: that is pending so there isn't certainty around this but um it's um it's just responsibly letting

[3:21:05] Voice 17: you know that to initiate that pro that program well these are some of the considerations and

[3:21:10] Voice 17: that's going to be reviewed at rpc soon i

[3:21:13] Trustee Grove: noticed robert kojima you've got your hand up you might

[3:21:16] Trustee Grove: want to add to this conversation thank

[3:21:18] Voice 4: you just uh in terms of specifics one of the business cases

[3:21:21] Voice 4: the one for fifty thousand dollars um would apply the mapping that's been done on the southern gulf

[3:21:26] Voice 4: islands and several other islands the groundwater mapping project to in this case liskiti islands

[3:21:31] Voice 4: um how sound and salt spring so

[3:21:35] Voice 6: if i if i could mr chair it's my motion i'm prepared to withdraw

[3:21:40] Voice 6: draw it on the basis that RPC is going to bring back more reporting on this and there'll be some

[3:21:45] Voice 6: more context around all of this after they meet uh if on that basis but I don't want to stop other

[3:21:52] Voice 6: people from speaking I think it looks like Laura

[3:21:55] Trustee Grove: Patrick wishes to say something go for it Laura

[3:21:57] Trustee Grove: well

[3:21:58] Trustee Patrick: in case I'm right I'll look to Laura Bershaken uh RPC just acted on these just the

[3:22:02] Trustee Patrick: week before last and they've already passed all these business cases through through the RPC so

[3:22:07] Trustee Patrick: So I'm not quite sure if there's a timing issue.

[3:22:10] Trustee Patrick: The unfortunate issue was that the plan itself hadn't been completed yet.

[3:22:16] Trustee Patrick: So RPC considered and voted on the business cases without having the plan in their hands.

[3:22:22] Trustee Patrick: So I'd look to Laura, is there a plan to go back and revisit all the business cases now

[3:22:27] Trustee Patrick: that the plan is done?

[3:22:28] Trustee Patrick: Is that what the intent was?

[3:22:29] Trustee Patrick: Because I didn't understand that that was going to happen next.

[3:22:32] Trustee Patrick: Sure.

[3:22:32] Trustee Patrick: Thank you,

[3:22:33] Voice 3: Trustee Patrick.

[3:22:34] Voice 3: I don't think that is the intent.

[3:22:35] Voice 3: And I think that, you know, RPC having been, you know, involved in the whole process of getting to where we are with the freshwater sustainability strategy, felt confident in passing and adopting these or whatever the word is, the business cases.

[3:22:55] Voice 3: and it's the timing is more that the the report itself isn't ready in time for this FPC meeting

[3:23:02] Voice 3: because I think the report would be very useful background information for everyone who's not on

[3:23:07] Voice 3: RPC and hasn't been following more closely and getting regular reports and all of that

[3:23:13] Voice 3: the whole process so that's what I meant by timing I meant timing for FPC

[3:23:17] Voice 3: see uh once the report is is available there's a lot in it that will help in

[3:23:25] Voice 17: that case i would i

[3:23:26] Voice 17: would recommend that trustee rogers um request be considered then because he's he's asking for

[3:23:34] Voice 17: relational information associated with how these um um projects relate to the larger project

[3:23:41] Voice 17: and whether they should be funded as i understand it

[3:23:44] Trustee Grove: thank you russ that's helpful may i call this

[3:23:47] Trustee Grove: the vote for this motion that's quite clear on our board here what was that

[3:23:56] Trustee Grove: I'm

[3:23:58] Voice 11: not sure anybody seconded

[3:23:59] Trustee Grove: it okay would someone like to second this motion

[3:24:04] Trustee Grove: Laura okay sorry you're too late again Laura Patrick did she's quick with her

[3:24:11] Trustee Grove: fingers so I will hold a vote all those in favor raise your hands lower your

[3:24:25] Trustee Grove: hands please there we go

[3:24:34] Voice 8: trustee grove i think robert barlow had a question about whether or not

[3:24:38] Voice 8: you're referring to the freshwater sustainability strategy or the freshwater stewardship outreach

[3:24:47] Voice 8: plan which one were you referring to there's two on the list right fresh water there's three

[3:24:57] Voice 8: oh yeah there's three there's

[3:24:58] Voice 17: three so we could we can include all of those i would think they

[3:25:01] Voice 17: they um but the point made earlier by um um robert kojima is that the fifty thousand dollar piece

[3:25:09] Voice 17: is a hard science piece that we we would probably be doing irrespective of the the framework because

[3:25:16] Voice 17: we've done it in other regions and we're trying to even it across the whole area but we can make

[3:25:20] Voice 17: that point when we bring the reporting back and

[3:25:23] Voice 6: just to be clear thanks for raising that it should

[3:25:25] Voice 6: say requests uh it was meant to be plural because they're all sort of identified so

[3:25:31] Voice 8: for both the

[3:25:32] Voice 8: freshwater stewardship outreach plan and the freshwater sustainability reporting program

[3:25:38] Voice 8: correct

[3:25:38] Voice 6: and the fresh and the groundwater sustainable oh all

[3:25:42] Voice 15: three of them

[3:25:43] Voice 6: okay so i think

[3:25:45] Voice 15: the s should go on the final word requests at the end of the sentence is that correct

[3:25:54] Voice 11: yes yes

[3:25:56] Trustee Grove: so do we need to amend that motion to include the others all all three yes robert can

[3:26:09] Trustee Grove: you do that please uh

[3:26:11] Voice 20: i could if someone to tell me what the other two were please

[3:26:16] Voice 15: the three current funding requests would that do it so

[3:26:21] Voice 8: one is the freshwater stewardship outreach

[3:26:23] Voice 8: plan robert

[3:26:25] Voice 6: no no no no don't don't don't change that part um uh robert the strategy is one thing

[3:26:31] Voice 6: The three funding requests are the three that are in the, on our packet.

[3:26:35] Voice 6: They're different named. I don't think we need to name them.

[3:26:39] Voice 3: How about if I made the current funding request pertaining to,

[3:26:47] Voice 3: to water or fresh water, groundwater, I don't have them in front of me.

[3:26:57] Voice 3: No, I think that has to go at the very end of the sentence.

[3:27:01] Voice 3: That's what we're looking at, Robert. We're looking at the end of the sentence.

[3:27:04] Voice 3: so

[3:27:18] Voice 20: i'm not sure what is requested what is asked for so

[3:27:22] Voice 3: after request uh just to add the words

[3:27:24] Voice 3: relating to fresh water right

[3:27:28] Voice 20: i thought so yeah

[3:27:30] Voice 3: i just am i is that okay with the mover of the

[3:27:34] Voice 3: motion yes

[3:27:36] Trustee Grove: okay

[3:27:37] Voice 3: good

[3:27:39] Trustee Grove: thank you all that was thanks robert good collaborative effort so all those in

[3:27:44] Trustee Grove: favor of this motion raise your hands so everyone lower their hands please and then anyone contra

[3:27:57] Trustee Grove: against this motion raise your hands that carries unanimously thank you very much um as we enter the

[3:28:06] Trustee Grove: last hour of this exercise um julia do you have a tally on how far we are on at this point i have a

[3:28:16] Voice 1: rough estimate it's a little bit uh difficult to gauge uh some of the costs around uh meetings

[3:28:21] Voice 1: in particular. I think we are looking at about 140,000 right now, so that's approximately 2%.

[3:28:29] Trustee Grove: Thank you. That's very helpful. So we've got another at this rate that's doubled that

[3:28:34] Trustee Grove: by three o'clock. So Sue Ellen Fast, are you up?

[3:28:44] Voice 15: Thank you, Chair. Yes, this is sounding a little bit like fundraising or fund development.

[3:28:50] Voice 15: I'm going to propose a motion that the Financial Planning Committee recommend that the Climate Change Indicator project be deferred.

[3:29:04] Trustee Grove: Is there a seconder to that? Laura Bushegan, your hand's up.

[3:29:09] Voice 3: That was for something else.

[3:29:11] Trustee Grove: Okay, well this is what we're talking about now. Is there a seconder?

[3:29:15] Trustee Grove: This

[3:29:16] Voice 15: is the project that Claire just spoke about a little while ago, and I'm reading from a budget sheet from January, develop a set of climate change demographic and environmental data along with performance criteria, strategic plan, item 12, there's $50,000 there, $25,000 that we haven't spent this year and 25,000, I believe, for next year.

[3:29:40] Voice 15: and uh we don't the partnership uh opportunity didn't play out and um uh so i think this is one

[3:29:50] Voice 15: um that could be deferred thank you okay

[3:29:56] Voice 3: i will second that i second it

[3:29:58] Trustee Grove: who is that

[3:30:00] Trustee Grove: who is that hey Louise sure

[3:30:02] Voice 3: I spoke first I have

[3:30:04] Voice 12: my hand up

[3:30:05] Voice 3: Kate Louise can second it

[3:30:07] Trustee Grove: Louise seconded it I can't I'm not receiving any checks in the mail yet

[3:30:13] Trustee Grove: so uh trustee Fass do you wish to speak to your motion I

[3:30:18] Voice 15: think I just did thank you

[3:30:20] Voice 15: thank

[3:30:21] Trustee Grove: you uh so I've got Rogers and oh sorry I'd like to Julia Mobs to speak first please

[3:30:26] Trustee Grove: uh

[3:30:28] Voice 1: thanks Mr. chair just briefly for the uh the committee's um knowledge you might remember at

[3:30:33] Voice 1: the most recent trust council meeting there is a portion of the revised policy statement

[3:30:39] Voice 1: uh project implementation that remains unfunded in the current fiscal year so we're still looking

[3:30:45] Voice 1: for twenty thousand dollars in the current fiscal year to fund the policy statement project um

[3:30:51] Voice 1: One of the considerations that, you know, staff are looking at right now and may look into is not doing the work of the climate change indicator project in the current fiscal year.

[3:31:01] Voice 1: And so that removes $25,000 potentially from this motion.

[3:31:06] Voice 1: There's no decisions around that at this point, just wanted to inform you that this is something being looked into.

[3:31:12] Voice 15: Okay, thank you.

[3:31:15] Voice 15: The wording is vague enough, I think. Thank you.

[3:31:20] Voice 15: Good,

[3:31:22] Trustee Grove: thank you. Dan Rogers, and then I'm going to call the question.

[3:31:25] Trustee Grove: And Julia Mods, you've still got your hand up.

[3:31:29] Voice 6: So the Trust Programs Committee hasn't put its business case in on that item yet.

[3:31:39] Voice 6: I think because I don't think they understood they had to have it in for October. And yes,

[3:31:46] Voice 6: it's not going to get done this term, this fiscal year, the money. And I had understood

[3:31:51] Voice 6: to there might be a request for it to be renewed next year but I don't think it meant to be 50,000

[3:31:57] Voice 6: I I would really like prefer uh that this motion be deferred to our next meeting so that and that

[3:32:06] Voice 6: trust programs committee have a chance to talk about whether it wants to pursue this or not

[3:32:11] Voice 6: before it just gets gets recommended taken out of the budget so um I'd like it to be I'd like

[3:32:19] Voice 6: like to move that this motion be deferred by the way

[3:32:22] Voice 6: I'm supportive generally I just think trust

[3:32:24] Voice 6: programs committee should actually speak to it but because I'd like to move that this be deferred

[3:32:29] Voice 6: till till our November meeting to give trust programs and committee a chance to discuss it

[3:32:34] Voice 6: is

[3:32:35] Trustee Grove: there a seconder for that

[3:32:38] Voice 12: Laura

[3:32:40] Trustee Grove: Boucher can trustee can

[3:32:47] Voice 12: I just sorry

[3:32:50] Trustee Grove: trustee Peterson's got

[3:32:52] Trustee Grove: the floor thank

[3:32:56] Voice 7: you chair and thank you trustee rogers for that um trust programs committee is

[3:33:03] Voice 7: meeting next week and uh as i mentioned before you know it's unfortunate we didn't have all

[3:33:10] Voice 7: these business cases ready for this meeting of fpc but uh uh i know trust programs committee

[3:33:16] Voice 7: would appreciate the opportunity to have another look at this um uh you know before um

[3:33:23] Voice 7: fbc makes this recommendation well thank you um

[3:33:27] Trustee Grove: so uh help somebody so we make we vote on this uh

[3:33:31] Trustee Grove: this new motion and then what happens to the old one it

[3:33:37] Voice 6: simply gets to sir it just simply gets

[3:33:39] Voice 6: deferred till our next meeting so

[3:33:42] Trustee Grove: let us vote on that the financial planning committee recommend

[3:33:46] Trustee Grove: that the climate change indicator project project be deferred until the next meeting i think

[3:33:53] Trustee Grove: Oh,

[3:33:54] Voice 6: here we are, you know, it's

[3:33:56] Trustee Grove: a motion to defer the motion that financial planning committee recommend that the climate change indicator project be deferred to the next scheduled FPC meeting.

[3:34:05] Trustee Grove: That is the motion. So all those in favor, raise your hands, please.

[3:34:20] Trustee Grove: Lower your hands, keep my finger on the button.

[3:34:25] Trustee Grove: Any contrary.

[3:34:27] Trustee Grove: That's unanimous. Thank you very much.

[3:34:33] Trustee Grove: Onwards and upwards. I've got Laura Bouchakin.

[3:34:36] Trustee Grove: I'm

[3:34:40] Voice 3: muted. Okay, thank you. Um, I am going to propose a motion that FPC request an analysis

[3:34:53] Voice 3: of an analysis of funding the Gabriela housing project via a tax requisition.

[3:35:12] Voice 3: is

[3:35:17] Trustee Grove: there a seconder to that dan rogers is seconding it a

[3:35:22] Trustee Patrick: special tax requisition thank you

[3:35:24] Trustee Patrick: a

[3:35:26] Voice 3: special tax requisition because they're always special um and can i just speak briefly

[3:35:34] Voice 11: please do

[3:35:34] Voice 11: and

[3:35:35] Voice 3: i mean i did speak to this earlier in the motion i i um i just want us to think more about

[3:35:41] Voice 3: it because I do see that it's a step into something fairly new to have a LTC project

[3:35:54] Voice 3: that is hiring someone to run a year-long community process. I think it's a fantastic,

[3:36:02] Voice 3: like I'd love to see it happen on my island also, but is it something that should be funded as SWIPA

[3:36:10] Voice 3: is and has been through a special tax requisition because it really is to me a little bit of a

[3:36:16] Voice 3: different it's not outside our mandate but it's outside our core way of working and there are also

[3:36:24] Voice 3: maybe options to uh cooperate with the regional district on denman we are um at least the trustees

[3:36:33] Voice 3: are in dialogue with the regional director about getting some regional district funding for

[3:36:38] Voice 3: something like this, and through their small housing budget, which also would be a special

[3:36:48] Voice 3: tax requisition, in fact. But yeah, I think that's all I have to say. Thank you.

[3:36:56] Voice 6: Thank

[3:36:56] Trustee Grove: you. Rogers, then Patrick.

[3:36:58] Voice 6: Thanks. I'm supportive of this, because I'd like to know this. I think it's worth knowing,

[3:37:03] Voice 6: and I'm getting some sort of ad hoc information. Thank you to the RPM for the North on her

[3:37:09] Voice 6: her attempts to try and decipher this and i think it's an important piece of information and it is

[3:37:15] Voice 6: not just a year long it's a multi-year proposed budget and i i think that's part of the reason

[3:37:20] Voice 6: why it should be looked at it at seriously as a special tax requisition laura patrick um

[3:37:28] Trustee Patrick: i i am

[3:37:29] Trustee Patrick: in support of this it's basically there there will likely need to be budget to do the analysis and

[3:37:35] Trustee Patrick: work and I don't do we I think there's an opportunity to look at the efficiencies of

[3:37:39] Trustee Patrick: whether or not you know what could be done with Salt Spring if it were to be looking at a similar

[3:37:45] Trustee Patrick: or even like Denman as Laura Bouchakin was saying that it look at this widely because there could

[3:37:52] Trustee Patrick: be some significant efficiencies while the like here on Salt Spring we've talked the opportunities

[3:37:58] Trustee Patrick: of this of the special tax requisition to fund this this coordinating of these housing things

[3:38:04] Trustee Patrick: is it's a it's a easier process because it's not a referendum like our regional districts would

[3:38:09] Trustee Patrick: have to do so it's a it is a very unique tool that has some extreme benefits um and it could

[3:38:15] Trustee Patrick: be applied to the other other ones so i think as long as it's understood by staff that we should

[3:38:19] Trustee Patrick: look at this in a broad way i'm in support thank

[3:38:24] Trustee Grove: you laura um can i call the question please

[3:38:27] Trustee Grove: all those in favor raise your hands thank you drop your hands please any against raise your

[3:38:46] Trustee Grove: hands that carries unanimously thank you very much on to the next one anybody else with any

[3:39:03] Trustee Grove: thoughts or ideas as to how we can Paul Brent has got something to say and then followed by

[3:39:10] Trustee Grove: Laura Patrick I'm

[3:39:12] Voice 5: going to move that we defer the Vicky Swan temporary replacement is there

[3:39:21] Trustee Grove: a seconder is there a second to this motion can

[3:39:34] Voice 8: i ask a quick question of director mobs about that

[3:39:37] Voice 8: resolution please

[3:39:39] Trustee Grove: do are

[3:39:40] Voice 8: we allowed to have a staff member's name in a resolution uh it's

[3:39:48] Voice 1: usually better to uh refer to roles yeah

[3:39:51] Voice 8: that's what i was thinking so we should say the

[3:39:55] Voice 8: communication special the taz communication specialist that

[3:40:00] Trustee Grove: works for me that makes sense

[3:40:02] Trustee Grove: yes please thanks for spotting that and trustee brent your hand is still up i'm trying

[3:40:21] Trustee Grove: okay let's call the motion all uh it wasn't second

[3:40:29] Voice 20: trustee yeah exactly not

[3:40:32] Voice 6: second so so so i mean

[3:40:35] Voice 6: i'm not in favor but i'll second it because i think that's the right thing to do

[3:40:39] Trustee Grove: thank you

[3:40:40] Trustee Grove: Thank you, Trustee Rogers.

[3:40:42] Trustee Grove: So all those in favor of this motion, raise your hands.

[3:40:59] Voice 1: You're muted, Trustee Grof, Chair Grof.

[3:41:03] Trustee Grove: All those in favor against this motion,

[3:41:06] Trustee Grove: raise your hands, please.

[3:41:12] Trustee Grove: So that motion fails.

[3:41:14] Trustee Grove: Thank you very much.

[3:41:16] Trustee Grove: Let's move onward.

[3:41:23] Trustee Grove: Various, okay, Peter Luckham, you have your hand up.

[3:41:28] Trustee Luckham: Sorry, no, not up.

[3:41:30] Trustee Grove: Okay, I've got Peterson and Patrick.

[3:41:39] Trustee Grove: Sorry,

[3:41:39] Voice 7: that was for the last.

[3:41:41] Trustee Grove: okay laura patrick let's hope your hand is uh is real it

[3:41:45] Trustee Patrick: mine's real um i sent a draft motion to

[3:41:48] Trustee Patrick: yeah there it is to robert um this doesn't answer a question and it may not result in any savings

[3:41:53] Trustee Patrick: but it's uh what i'd like to do is move that the financial planning committee requests staff to

[3:41:58] Trustee Patrick: evaluate options to fund elements of the salt spring island coastal douglas fir ecosystem

[3:42:02] Trustee Patrick: project within other projects such as other salt spring projects i guess you could say

[3:42:08] Trustee Patrick: um such as the watershed strategic planning and housing action thank

[3:42:15] Trustee Grove: you and laura are you

[3:42:16] Trustee Grove: seconding it with that hand up

[3:42:18] Voice 3: i'm i did want to speak but i'll second it and keep my hand up

[3:42:22] Voice 3: i

[3:42:23] Trustee Grove: have a couple

[3:42:23] Voice 3: questions actually

[3:42:24] Trustee Grove: laura patrick did you have anything else to add

[3:42:26] Trustee Patrick: yeah it's i mean it's our the housing action program on salt spring is the full look of housing

[3:42:32] Trustee Patrick: the impacts of housing the environmental as well as other things so i think the the density that

[3:42:37] Trustee Patrick: Stephen was sharing with you about looking at the density transfer concept of coastal Douglas fir

[3:42:43] Trustee Patrick: protection to housing is it could be a housing project or part of that project and is there

[3:42:49] Trustee Patrick: efficiencies if it's run through that project rather than a separate project I don't have those

[3:42:52] Trustee Patrick: answers I just think this is a chance to look at the elements of this one and see if there's

[3:42:57] Trustee Patrick: efficiencies by including it into the other other projects the pieces of it could be subdivided or

[3:43:02] Trustee Patrick: moved a subdivision application thank

[3:43:06] Trustee Grove: you so it has been moved and seconded i believe

[3:43:15] Trustee Grove: laura bush can be shaken your hands up

[3:43:17] Voice 3: yeah i had a i think it's a question um there's a project

[3:43:23] Voice 3: that rpc is is undertaking to do some model i believe model bylaws um around uh around protection

[3:43:33] Voice 3: So I'm wondering if it would be maybe a friendly amendment or could simply be implied or added that perhaps there's also ways to coordinate this with RPC work.

[3:43:53] Voice 3: You know, could RPC do the salt spring sort of help provide salt spring with what it needs as part of creating the model bylaw and the template.

[3:44:03] Voice 3: but I

[3:44:06] Trustee Patrick: support adding a coastal ecosystem project

[3:44:12] Trustee Patrick: within other salt spring project data,

[3:44:14] Trustee Patrick: or at the end, you can just add at the very end, Robert,

[3:44:20] Trustee Patrick: or regional planning committee projects.

[3:44:24] Trustee Patrick: Thank you.

[3:44:27] Trustee Grove: Excellent, so that has been moved and seconded,

[3:44:30] Trustee Grove: is that right?

[3:44:32] Voice 3: Yep.

[3:44:35] Trustee Grove: I'm going to call the question.

[3:44:37] Trustee Grove: All those in favor, raise your hands.

[3:44:46] Trustee Grove: Lower your hands please. Trustee Rogers, your hand is still up. All those against,

[3:45:02] Trustee Grove: raise your hands. Motion carries and it's unanimous. Thank you. Next.

[3:45:14] Voice 6: Can I?

[3:45:15] Voice 6: Dan, go ahead.

[3:45:17] Voice 6: Well, I have a question and I know I should know this, but if I have a question

[3:45:23] Voice 6: for the director, because it may help me in terms of my understanding. Can you tell me again

[3:45:31] Voice 6: when we might have a better idea on how our current local trust and project spending is

[3:45:44] Voice 6: going to play out for the rest of the year in other words i think you i think you indicated

[3:45:49] Voice 6: that you thought maybe sometime in november and i'm i'm just trying to get a handle on that because

[3:45:55] Voice 6: i'm seeing at local trust committees when i see our you know our expenditure sheets

[3:46:01] Voice 6: lots of the money hasn't been spent yet and i don't know if that's that's the ones i'm on but

[3:46:07] Voice 6: i don't know if that's consistent on all the other local trust committees and i'm wondering if we're

[3:46:12] Voice 6: going to get to the end of this process and find out that oh no we didn't spend two hundred and

[3:46:16] Voice 6: ten thousand dollars um and and whether there's going to be a time frame in which we can take

[3:46:22] Voice 6: that into account i see the cao is going to tell me i shouldn't do that

[3:46:26] Voice 17: no i'm just wondering who's

[3:46:28] Voice 17: the question to is it to director mobs okay so maybe

[3:46:32] Voice 6: it should go to somebody yeah

[3:46:34] Voice 17: i don't know

[3:46:35] Voice 17: whether she'd have the insight around the specifics of those projects so i'm happy to

[3:46:38] Voice 17: step in and just in my usual generalized way um yeah i mean the irony of a lot of this discussion

[3:46:45] Voice 17: is that we're um advancing some of these projects and um but i would caution that we're just part

[3:46:53] Voice 17: way through the year um here so there's there's a fair amount of time to go by we asked that very

[3:46:59] Voice 17: question that you asked yesterday as we prep for this meeting and if you say 200 000 i think there's

[3:47:05] Voice 17: relative confidence that um at least 160 000 or if not a little bit more of that up to 170 would

[3:47:13] Voice 17: likely be spent um so i'd say that was reasonable confidence but we've asked for a bit more detail

[3:47:22] Voice 17: from the rpcs to project out into that future um but i think uh director mobs opened the meeting

[3:47:29] Voice 17: today indicating you know in relative terms if we had a budget of three hundred thousand dollars

[3:47:35] Voice 17: we've had um completions in the fifty to sixty thousand dollar range historically um you know

[3:47:41] Voice 17: like a fairly wide margin it's anticipated that margin smaller so maybe twenty five thousand

[3:47:48] Voice 17: dollars or 30 left perhaps of work not done thanks i think um director mobs may wish to add

[3:47:59] Voice 17: yeah

[3:48:01] Voice 1: if i may through the chair um i will just contribute as well so at the next fbc meeting

[3:48:07] Voice 1: in november we'll bring forward quarter two financial results and along with that we'll

[3:48:12] Voice 1: have the first financial forecast for the year i think that's what you're referring to trustee

[3:48:16] Voice 1: rogers at that point um we'll have an assessment from the director and the rpms as to where they

[3:48:21] Voice 1: are anticipating spending on local trust committee projects will land for the year and so at that

[3:48:27] Voice 1: point in November we can look at what might remain unspent for the year again I you know remind the

[3:48:34] Voice 1: committee that there is still funds that are being sought to make up the shortfall for the policy

[3:48:39] Voice 1: statement project and that is another area that we're contemplating looking at so it complicates

[3:48:44] Voice 1: things a little bit.

[3:48:47] Voice 6: Yes and if I could Mr. Chair the reason I ask this question is I'm not a big

[3:48:53] Voice 6: fan and I think we have absolutely have to move to the fact that we don't use surplus funds to

[3:48:59] Voice 6: to fund operations and I think we need to develop policy that says that however if there is some

[3:49:05] Voice 6: surplus over the surplus this year we might be able to buffer our transition to that over the

[3:49:11] Voice 6: the course of a couple years and moderate any tax increases usually not with if as long as there's

[3:49:17] Voice 6: a plan to get out of that in a couple years but i we don't have that information present so thank

[3:49:22] Voice 6: you for that so

[3:49:24] Voice 11: so where are we any other thoughts at this point how

[3:49:39] Voice 17: many trustees do you have left

[3:49:40] Voice 17: chair grove in my life

[3:49:42] Voice 17: no infinite number there i'm expecting but uh just in terms of your quorum

[3:49:50] Trustee Grove: uh-huh we have one two three four five six okay

[3:49:57] Voice 17: are

[3:50:00] Trustee Grove: you are you seeing them drop off more quickly

[3:50:02] Trustee Grove: than i am

[3:50:02] Voice 17: i'm seeing a couple drop off i just want to make sure of that so that we don't end

[3:50:06] Voice 17: up in a vote and it's it's invalid in some way so looks like you're on it thanks okay

[3:50:11] Trustee Grove: so well i

[3:50:11] Trustee Grove: wasn't on it at all until you asked me to count but um um three o'clock i'm serious we're um

[3:50:17] Trustee Grove: I'm shutting this down no matter what, Trustee Rogers.

[3:50:21] Trustee Grove: So

[3:50:21] Voice 6: I'll just speak for myself on one other thing.

[3:50:24] Voice 6: I mean, Trustee Brent may have more emotions.

[3:50:27] Voice 6: He certainly had more in his email,

[3:50:31] Voice 6: but I'm sort of feeling like I'd like to see

[3:50:34] Voice 6: where we got to so far and then come back to this

[3:50:38] Voice 6: in our November meeting, but that's just me.

[3:50:43] Voice 6: I guess I'm not we're going to be asked to make some choices on some projects we've asked for

[3:50:50] Voice 6: some information on some of them we may get some business cases from trust programs committee that

[3:50:58] Voice 6: we haven't got so far hopefully and we may see some other things that move forward and I guess

[3:51:05] Voice 6: I'm sort of feeling like I'm not sure I want to make any more choices yet but I that's just me

[3:51:12] Voice 6: and so i'm so

[3:51:14] Trustee Grove: dan you're suggesting that we shut it down now and and uh our staff to come back to

[3:51:19] Trustee Grove: us with what they've got and with the new information that they will have in a month's

[3:51:22] Trustee Grove: time

[3:51:23] Voice 6: that's the way i'm thinking right now but i'm i'm open to other suggestions i'm sort of

[3:51:28] Voice 6: feeling that way we've sort of done some things but yeah now

[3:51:32] Trustee Grove: i could certainly support that i've

[3:51:34] Trustee Grove: got trustee brent waving his yellow hand at me i'm

[3:51:41] Voice 5: supportive of what uh trustee rogers is saying

[3:51:43] Voice 5: I think we need to wait until November. It's obvious that there isn't really a big appetite

[3:51:49] Voice 5: to make these type of decisions until we get some more information. So I think that's the

[3:51:55] Voice 5: right way to go. Well,

[3:51:57] Trustee Grove: thank you very much.

[3:51:58] Voice 6: So I guess my only question would be, is the director

[3:52:01] Voice 6: mobs want or the rest of the staff want more direction or ideas or thoughts from the committee

[3:52:10] Voice 6: before we roll it back to you.

[3:52:16] Trustee Grove: Director Mobs that's for your clue your cue. So

[3:52:21] Voice 1: you know from my perspective if the committee is happy with the other items

[3:52:26] Voice 1: that are currently reflected in the budget or have sufficient information

[3:52:29] Voice 1: around them at this point and are happy to wait till November that's I'm fine

[3:52:34] Voice 1: from my perspective I've got enough information to make the changes that

[3:52:37] Voice 1: have been requested and any of the updated reports of course will bring

[3:52:42] Voice 1: those to November with as much information as we can as well. From what my tally is indicating,

[3:52:49] Voice 1: we've managed to reduce the budget by approximately 2.4%. There will also be a few

[3:52:56] Voice 1: other shifts in the next version of the budget to account for what we see in quarter two actuals,

[3:53:01] Voice 1: we always sort of revisit that and adjust some other numbers. So we might see things

[3:53:05] Voice 1: come in slightly differently. But that's where it's at now.

[3:53:09] Trustee Grove: well thank you all uh russ i noticed your hands up yeah

[3:53:12] Voice 17: so uh was was the word happy in that

[3:53:16] Voice 17: sentence chair rogers or no it was extra information um so yeah are we are is staff happy

[3:53:25] Voice 17: um with the information we're getting here do we want more um i'd like as much as possible

[3:53:31] Voice 17: uh if if it's not specifics at least it's anecdotal um i have interests and i'll be frank

[3:53:37] Voice 17: in lessening the number of projects

[3:53:40] Voice 17: that we are undertaking at the Allen's Trust

[3:53:43] Voice 17: because I don't want to keep coming back

[3:53:45] Voice 17: and saying we're not doing them.

[3:53:47] Voice 17: So it's looking like that.

[3:53:50] Voice 17: And I want to do the ones that are important

[3:53:52] Voice 17: and are due and aren't on a seven-year timeline.

[3:53:55] Voice 17: But, you know, it sounds like we're starting

[3:53:57] Voice 17: to have the conversation around

[3:53:59] Voice 17: what are discrete items that could be excised

[3:54:01] Voice 17: if, you know, just because we're in that situation.

[3:54:05] Voice 17: and here are other projects that need to happen for very good reasons and hopefully that conversation will then happen in November and some will go because I just know we're not going to be able to do all of the things that we have in our strategic plan in

[3:54:21] Voice 17: our LTC broad projects list in our upcoming projects list and on our current

[3:54:28] Voice 17: um um regional planning committee lists and others i'm grateful for the direction around

[3:54:35] Voice 17: the specific items but i'm thinking there's more to come possibly and um also between now and

[3:54:42] Voice 17: november um you know keeping the line of communication open with uh bowen island which

[3:54:47] Voice 17: um i will do um in speaking with their cao so that they're uh they know we're in a process of

[3:54:53] Voice 17: uh reviewing some of this material and i'll do that on uh um as soon as possible so thank you

[3:55:02] Trustee Grove: thank you so is there a motion to uh end this meeting or and defer to the november meeting

[3:55:10] Trustee Grove: trustee rogers and so

[3:55:13] Voice 6: thanks cao i just if we were going to talk anecdotal i mean um

[3:55:19] Voice 6: what we're seeing is is that you know we're being you know and we are all conscious of the fact that

[3:55:24] Voice 6: much of our operations budget is, it's hard to move. And it's a large dollar figure. And it's

[3:55:36] Voice 6: hard to move. We can try. And I did appreciate the work that Director Mobs did a year ago that

[3:55:43] Voice 6: she sent to us again from November 2020, where we said, well, cut the budget down and see what

[3:55:48] Voice 6: happens, because I think we may have to do some of that again. I think what we're seeing from

[3:55:54] Voice 6: the project and i appreciate that we've got lots of staffing challenges as well as everything else

[3:55:59] Voice 6: um i'm in a lengthy conversation with rpm cower about some of that right now because they're

[3:56:06] Voice 6: because of what's going on in the north uh or northern office and that that's correct and we

[3:56:11] Voice 6: may have to consider deferring some of these in terms of our strategic plan initiatives you'll

[3:56:16] Voice 6: notice that nobody has really raised anything there's a number of kind of buckets they fall

[3:56:21] Voice 6: all into there's sort of small ones but then there's water there's reconciliation and then

[3:56:27] Voice 6: there's um uh this large placeholder for the uh or and then there's a few others nobody's mentioned

[3:56:35] Voice 6: reconciliation so i think you can assume that everybody realizes that that's a top priority

[3:56:41] Voice 6: i think water is a top priority but i think everybody's wondering how this is all going

[3:56:47] Voice 6: going to play out as we go forward so then we turn so those are really the only strategic and

[3:56:52] Voice 6: whatever is coming out of trust public programs committee and we'll i think we'll have a very

[3:56:58] Voice 6: um close look at that at our meeting next week about the various budgets that are in there and

[3:57:03] Voice 6: whether they're necessary be very hard to get rid of the the secretariat service now at this point

[3:57:09] Voice 6: in time but other things may get deferred although that's our climate change piece right is what's

[3:57:14] Voice 6: going on there is also the secondary climate change that's not happening at the local trust

[3:57:18] Voice 6: so then you're back to the local trust committee projects and you know those are challenging so

[3:57:23] Voice 6: i don't know what else we i just not i'm personally just not ready to sort of make any

[3:57:29] Voice 6: specific decisions around any of those uh it's hard for me to make those today in the absence

[3:57:36] Voice 6: of the rest of the information because i want to weigh which is the most which are the ones that

[3:57:40] Voice 6: are essential thank

[3:57:42] Trustee Grove: you thank you julia mobs and then laura patrick uh

[3:57:49] Voice 1: thanks so i just wanted to

[3:57:50] Voice 1: jump in it seemed like we were moving to adjournment there is another item on the agenda

[3:57:54] Voice 1: um it's uh to set the fpc meeting dates for next year uh we could defer that to the november meeting

[3:58:01] Voice 1: as well but of course it has budget implications but i do have enough information to draft the

[3:58:06] Voice 1: next budget if we choose to defer this well

[3:58:09] Trustee Grove: it would also be helpful to have a proposed calendar

[3:58:12] Trustee Grove: which I don't think we've got there, do we?

[3:58:17] Voice 1: In the agenda, there is a proposed meeting.

[3:58:19] Trustee Grove: Oh, I beg your pardon, beg your pardon, sorry.

[3:58:22] Trustee Grove: So can we do that, at least to get that kicked off?

[3:58:26] Trustee Patrick: I just wanted to add to that conversation

[3:58:28] Trustee Patrick: we were just having.

[3:58:30] Trustee Grove: Yeah.

[3:58:32] Trustee Patrick: I didn't hear you say housing.

[3:58:34] Trustee Patrick: I know there's people who say that housing is,

[3:58:38] Trustee Patrick: there's that argument of whether it's the Islands Trust

[3:58:40] Trustee Patrick: or not, it is a land use planning function.

[3:58:43] Trustee Patrick: And many of our communities, Salt Spring,

[3:58:45] Trustee Patrick: I can speak of. I know Gabriela, I know many others are having severe housing issues and

[3:58:52] Trustee Patrick: it's affecting our economics, our businesses, our substantial businesses like our hospitals

[3:58:58] Trustee Patrick: and so forth. So we need to be heard that we think housing is important. I know it is.

[3:59:10] Trustee Grove: Thanks Laura. Sorry, where did you want it mentioned?

[3:59:13] Trustee Patrick: We were just talking about some themes of what was important, what were priorities and that was

[3:59:17] Trustee Patrick: that was just a follow-up on that.

[3:59:19] Trustee Patrick: We didn't say housing and I wanted to make sure we said it.

[3:59:22] Voice 6: Trustee Patrick's right, I missed it, so.

[3:59:24] Trustee Grove: Good, thank you, Laura.

[3:59:29] Trustee Grove: So Dan, you still got your hand up.

[3:59:31] Voice 6: Oh, well, I was gonna make the motions

[3:59:33] Voice 6: and the request for a decision if you wanted me to.

[3:59:38] Voice 6: Yes, please.

[3:59:38] Voice 6: I'll move that the Financial Planning Committee

[3:59:40] Voice 6: adopt the proposed meeting dates

[3:59:42] Voice 6: for the 2022 calendar year as presented.

[3:59:46] Trustee Grove: Is there a seconder?

[3:59:50] Trustee Grove: trustee fast all those in favor raise your hands and that looks to me as if it's unanimous thank

[3:59:59] Trustee Grove: you very much

[4:00:00] Trustee Grove: Go ahead, Dan, with the next one.

[4:00:04] Voice 6: Sorry, I'll move that the Financial Planning Committee direct staff to schedule all 2022

[4:00:10] Voice 6: Financial Planning Committee meeting dates as electronic meetings and list the Victoria

[4:00:20] Voice 6: Office Boardroom as the public meeting location except for Wednesday, November the 30th.

[4:00:33] Trustee Grove: Is there a seconder?

[4:00:38] Trustee Grove: Thank you, Laura Patrick.

[4:00:40] Trustee Grove: Can you explain that except for business?

[4:00:43] Voice 6: Well, you remember the motion we passed a little earlier

[4:00:46] Voice 6: that there should be one in person?

[4:00:48] Voice 6: I would think that the first in person

[4:00:50] Voice 6: should be the one after the election.

[4:00:53] Trustee Grove: Good thought.

[4:00:55] Trustee Grove: That's my thinking anyway.

[4:00:57] Trustee Grove: Peter Luckham, you have your hand up.

[4:01:01] Trustee Grove: Okay.

[4:01:02] Trustee Grove: All those in favor of this motion, raise your hands.

[4:01:08] Trustee Grove: That appears to be unanimous.

[4:01:10] Trustee Grove: Thank you very much.

[4:01:11] Trustee Grove: Thanks, Dan.

[4:01:13] Trustee Grove: Yeah,

[4:01:14] Voice 6: and I just want to say I'm sorry, Robert, I know that may have been a little unclear and I hope staff understand that that was the intention is that what it says except for that.

[4:01:25] Trustee Grove: So our next meeting is going to be Wednesday, November the 10th, 2021 at 10am and that also is electronic.

[4:01:38] Trustee Grove: So, hearing nothing, I hereby declare this meeting ended. Thank you. One and all.

[4:01:45] Trustee Grove: and staff Julia Julia's got a hand up oh no god it

[4:01:49] Voice 1: can be an after meeting comment

[4:01:51] Voice 1: I just wanted to alert the committee item 6.1.5 through item 6.1.8 weren't specifically touched

[4:02:00] Voice 1: on at today's meeting so there's a report in the agenda looking at the feasibility of the

[4:02:06] Voice 1: LTC projects that are currently on the list in terms of staff hours that's there for the

[4:02:12] Voice 1: committee's review there's also some detail on the conservancy budget request for review special

[4:02:18] Voice 1: property tax requisition from the salt spring island local trust committee as well you may

[4:02:23] Voice 1: have noticed a business case for a new staff position communications position for the taz

[4:02:28] Voice 1: team that's a new staff position that's not funded in the current draft of the budget we recognize

[4:02:33] Voice 1: that it may not be the best for us to put additional staff dollars into the first draft

[4:02:39] Voice 1: after the budget, but it is a request of staff.

[4:02:42] Voice 1: And so the information is there for the committee's review.

[4:02:45] Voice 1: We'll likely bring that one back for the November meeting.

[4:02:48] Trustee Grove: Well, you must bring back whatever we haven't dealt

[4:02:50] Trustee Grove: with this time, thank you.

[4:02:53] Trustee Grove: Well, I thank you one and all,

[4:02:55] Trustee Grove: that's quite a lengthy one

[4:02:57] Trustee Grove: and appreciate everyone's energy and effort and enthusiasm

[4:03:02] Trustee Grove: and look forward to being in touch

[4:03:04] Trustee Grove: and seeing you again next month.

[4:03:08] Voice 15: Thank you, Peter.

[4:03:09] Voice 15: Good job.

[4:03:10] Trustee Grove: Arrivederci.

[4:03:11] Trustee Grove: Arrivederci.