Islands Trust Council regular meeting, October 27, 2021

[0:00:00] Voice 6: to the recording um this is the island trust executive committee meeting of october the 27th

[0:00:08] Voice 6: 2021. um my name is peter i'm the chair of council i'm elected on fetus island which is the coast

[0:00:20] Voice 6: sales territory of the penelope and lax and peoples i'm grateful to live there and be here

[0:00:30] Voice 6: to be in this province and this country and um it's interesting and exciting times

[0:00:37] Voice 6: um the work that is advancing with respect to recognizing um the rich culture and history on

[0:00:44] Voice 6: this coast of the people that have been here since the beginning of time is um in many respects it's

[0:00:51] Voice 6: overjoying but there are also some um still a lot more reconciliation to do on this journey

[0:00:59] Voice 6: I'm grateful to have that opportunity in my life.

[0:01:05] Voice 6: As the chair of this committee,

[0:01:06] Voice 6: I'm committed to ensuring that all people

[0:01:08] Voice 6: who speak at this meeting are treated fairly

[0:01:09] Voice 6: and respectfully and that language we use will reflect that.

[0:01:12] Voice 6: No form of discrimination is acceptable or tolerated.

[0:01:15] Voice 6: We will all take responsibility to create a safe,

[0:01:18] Voice 6: inclusive environment for everyone to participate

[0:01:19] Voice 6: and be respected.

[0:01:20] Voice 6: Members of this committee may call a point of order

[0:01:23] Voice 6: if a speaker's language is not respectful.

[0:01:26] Voice 6: The chair may meet the speaker and ask that their language

[0:01:29] Voice 6: which be adjusted for continuing comments

[0:01:31] Voice 6: that include criticism or attacks on other people

[0:01:33] Voice 6: are considered discriminatory and not allowed.

[0:01:35] Voice 6: All comments should be accurate and direct.

[0:01:38] Voice 6: Thank you for your help in making us a safe environment.

[0:01:42] Voice 6: With respect to us being a safe environment,

[0:01:44] Voice 6: we are still in COVID times

[0:01:45] Voice 6: and you'll see that we're all wearing masks here today

[0:01:48] Voice 6: in order to protect each other and the staff

[0:01:51] Voice 6: and the community broadly.

[0:01:52] Voice 6: And I'm grateful to everybody for that commitment

[0:01:57] Voice 6: in getting vaccinated and wearing masks to protect each other.

[0:02:04] Voice 6: Just going to go around the room here of who's joining me here today in Lgonkwin

[0:02:09] Voice 6: Territory down in Victoria. So to my left Laura Patrick, Salt Spring Island. On my right,

[0:02:15] Voice 6: on my left is Dan Rogers, Gambier-Keats Island. Good morning. Good morning sir. And I'm joined

[0:02:22] Voice 6: here by CAO Russ Hotzenpiller. Morning. Thank you. And Carmen Teo, Legislative Services.

[0:02:28] Voice 6: and uh laurie foster our executive assistant helping us out with the technology and the

[0:02:35] Voice 6: minutes and everything else that makes these meetings run so smoothly joined online um i've

[0:02:41] Voice 6: got uh trustee counselor sue ellen fast bowen island and just quickly i have robert kajima

[0:02:47] Voice 6: regional planning manager is he acting director today yes thank you robert for being here

[0:02:55] Voice 6: Director Claire Freider and Lisa Wilcox, our Senior Intergovernmental Liaison.

[0:03:05] Voice 6: Lisa, thank you so very much for all the work you do for us. And Julia Mobs,

[0:03:10] Voice 6: the Director of Administrative Services.

[0:03:13] Voice 16: So thank

[0:03:14] Voice 6: you everybody for being here. We do have an agenda

[0:03:17] Voice 6: before us. I'll take responsibility for a number of late amendments to the agenda that have come

[0:03:25] Voice 6: to us primarily um uh correspondence and there is an addendum to the agenda package um which

[0:03:33] Voice 6: lists those items and i'll just for the benefit of the public that may not have seen it

[0:03:41] Voice 6: addendum there's the september trust council graph minutes in section seven and three pieces of

[0:03:47] Voice 6: correspondence 10.6, 10.7, 10.8 from Gail regarding, Stuart Gail, I think it is, regarding

[0:03:56] Voice 6: the Ministry of Indigenous Relations and Reconciliation, a letter from Maxine Lichter

[0:04:03] Voice 6: on Salisbury Island regarding this port area, and a letter from Kelly Forrest, the Ten Years Branch,

[0:04:12] Voice 6: regarding letters from Bowie Keefer

[0:04:14] Voice 6: and the private manager.

[0:04:18] Voice 6: So with that, is there anything else to add or remove

[0:04:21] Voice 6: from the agenda at this time?

[0:04:24] Voice 6: Dan Rogers.

[0:04:25] Voice 15: I don't know

[0:04:26] Voice 15: if I necessarily need to add it,

[0:04:28] Voice 15: but I guess I'd like to know whether maybe the CAO can advise

[0:04:32] Voice 15: that we're going to be talking about, first of all,

[0:04:35] Voice 15: or have an update on the trust policy statement, RFP,

[0:04:38] Voice 15: and and where that's at i didn't see it on the agenda but i assume there could be an update about

[0:04:43] Voice 15: that at some point and the other thing is where we're at in terms of the vaccine mandate isn't

[0:04:49] Voice 15: that but i guess that'll just be part of the update yeah i'll do

[0:04:53] Voice 5: that as part of my update

[0:04:54] Voice 5: and clear there is some some sort of important part of what we have to do okay all right very

[0:05:01] Voice 6: Very good.

[0:05:03] Voice 6: Councillor, Trustee, Sue Ellen Fast, do you have something?

[0:05:06] Trustee Fast: Yes, if we could add Metro 2050, probably under new business.

[0:05:11] Trustee Fast: I have a quick item.

[0:05:13] Voice 6: Okay, so

[0:05:14] Voice 6: I'll put that at 9.5.

[0:05:20] Voice 6: Council new executive community projects.

[0:05:22] Voice 6: So 9.5, Metro 2050?

[0:05:26] Trustee Fast: Yes.

[0:05:28] Trustee Fast: Thank you.

[0:05:29] Voice 6: Thank you very much.

[0:05:30] Voice 6: anything else in the room here okay then so then let's take it then that the agenda

[0:05:37] Voice 6: be adopted as amended by general consent and again thanks to laurie foster for

[0:05:44] Voice 6: bringing this all together for us so let us uh kick off with the um oh sorry rise and

[0:05:55] Voice 6: rise and report i don't have that in front of me just a moment here bear with me uh the rise

[0:06:02] Voice 6: and report from the previous in camera uh session of october the 6th is that um is that the uh

[0:06:13] Voice 6: minutes of the september 8th in camera meeting were adopted and there was nothing else to report

[0:06:19] Voice 6: um so that's that so uh the next item then is october the sixth regular meeting draft minutes

[0:06:26] Voice 6: are there any changes to those minutes i'm not seeing any hands we will receive those

[0:06:33] Voice 6: by general consent as presented and then we have october the 13th special special meeting draft

[0:06:41] Voice 6: minutes are there any changes to those no okay so then we will also take

[0:06:48] Voice 3: it by general consent

[0:06:49] Voice 6: that those minutes be adopted as presented and thank you again laurie for great work

[0:06:54] Voice 6: I'll just recognize that the Regional Planning Manager, Heather Cower, has also joined us from where we happen to be today.

[0:07:03] Voice 6: And thank you for joining us, Regional Planning Manager Cower.

[0:07:08] Voice 6: Follow-up action list and updates.

[0:07:10] Voice 6: So our normal process here is we go through the directors listed in the agenda, and they provide their follow-up action report, and then provide us their director's report.

[0:07:22] Voice 6: So let us begin and we will start off with the CEO, Russ Hassenfield-Lawrence.

[0:07:28] Voice 6: Good morning, Chair Latham and the Executive Committee.

[0:07:35] Voice 5: While I can turn this up in a moment, but on page 16 is the fall of action list.

[0:07:50] Voice 5: You know, I've responded to any questions on some of the older items here.

[0:07:54] Voice 5: here. I don't want to put on hold. I think the government's review outcomes are going

[0:08:03] Voice 5: to probably address that in some way, though this is focused on service integration with

[0:08:10] Voice 5: other entities. I will say over the last month, as you know, well certainly you know, there's

[0:08:20] Voice 5: been a series of meetings with regional districts to discuss how we are working together. A

[0:08:26] Voice 5: new chief administrative officer um in the regional district of nanaimo that homes had a

[0:08:33] Voice 5: meeting with him a couple of days ago and he's settling into that into that role he's very

[0:08:40] Voice 5: familiar with the area in the region formerly with the city of nanaimo and very open to

[0:08:50] Voice 5: taking a look at the letter of understanding the protocol agreements with the rdn so i think that

[0:08:55] Voice 5: meeting will progress but just as a theme um that's an ongoing piece of work i think we've had

[0:08:59] Voice 5: three um in the last three weeks so i can see that good those relationships seem healthy

[0:09:07] Voice 5: always opportunities for uh for work on specific elements when i looked at items two and three um

[0:09:17] Voice 5: you know nominally we could say two is done this really speaks to the results of the six-month

[0:09:24] Voice 5: trial where we're seeing here, I see the kit we have with us today. Does this work? Are we going

[0:09:30] Voice 5: to be able to provide full functional meetings? That was really the test case. And if so,

[0:09:35] Voice 5: how would we resource that? I just draw your attention to the idea that the budget itself

[0:09:42] Voice 5: doesn't contain any of the resourcing that would be implicit in full provision of

[0:09:56] Voice 5: So we're going to be testing that over the next six months and seeing where we end up,

[0:10:02] Voice 5: both in terms of connectivity and the ability to deliver.

[0:10:05] Voice 5: So far, despite the weight of the units, generally I'm getting some positive information back,

[0:10:11] Voice 5: but I'll be reporting back to you.

[0:10:14] Voice 5: So that makes me wonder, you can leave that item two there,

[0:10:19] Voice 5: there, but it's not going to be substantially addressed

[0:10:23] Voice 5: until the new year for sure.

[0:10:29] Voice 5: The same with the electronic policies,

[0:10:31] Voice 5: we're going to have policies that are coming forward

[0:10:33] Voice 5: for December, and we can see that we're starting to do

[0:10:36] Voice 5: some of that work around the ability

[0:10:37] Voice 5: to have a trust council.

[0:10:39] Voice 5: We are getting some legal analysis

[0:10:41] Voice 5: on some of the finer interpretations

[0:10:44] Voice 5: of what the new regulation allows us,

[0:10:46] Voice 5: and Cameron's been doing that work for us,

[0:10:48] Voice 5: and it's appreciated um we're getting um some material later on in camera on some of the other

[0:10:58] Voice 5: elements here the forest protection piece um i have um initiated a review of the outcomes of the

[0:11:05] Voice 5: trust council session that for now that remains my weekend and evening work um but uh we have

[0:11:14] Voice 5: a uh some some core themes i think that we can develop and that and i should tell you that i'm

[0:11:21] Voice 5: meeting later on this week tomorrow in fact with uh um miss baganello who's uh medium for um our

[0:11:30] Voice 5: specific for the allen's trust a branch of the ministry and at that meeting will be a discussion

[0:11:38] Voice 5: around further communications coming from the allen's trust around forestry and finding out

[0:11:43] Voice 5: a little bit and finding what resources that um she'll be able to bring to bear

[0:11:48] Voice 5: you know this matter is one that still has a fairly strong

[0:11:57] Voice 5: associated with it and uh which you're aware of as i am um from a variety of different um

[0:12:07] Voice 5: sources but also just uh now it's the it's the moving forward with the staff provision

[0:12:13] i can't help but note that bill 26

[0:12:15] Voice 5: that was passed in the legislature just a day or so ago

[0:12:22] Voice 5: had three of the elements that we've you know four or five years with the work that we've

[0:12:25] Voice 5: put into place and we have had those elements provided to us around amendments to the act so

[0:12:33] Voice 5: maybe that bodes well for further changes in the future as we exercise those muscles

[0:12:43] Voice 5: um i will be getting you i'll commit to bringing you that briefing for your november meeting which

[0:12:51] Voice 5: will have those four pieces and the summary work unfortunately so that will be in advance of trust

[0:12:56] Voice 5: council i don't know whether the direction from trust council was strong enough to say we need

[0:13:00] Voice 5: something in december um

[0:13:02] Voice 16: but

[0:13:03] Voice 5: um certainly we need to um i'll get you some material for moving

[0:13:08] Voice 5: forward really you've already had direction from trust council on this matter we're back casting

[0:13:12] Voice 5: for our, the Russian offer to request

[0:13:16] Voice 5: and we'll transfer over more directly

[0:13:20] Voice 5: to executive committee and then the chair

[0:13:23] Voice 5: of the Allen's trust to serve with that.

[0:13:25] Voice 5: We did do this moving down a little bit further.

[0:13:29] Voice 5: You see five and six are quite similar in session.

[0:13:34] Voice 5: So that's what I'm referring to

[0:13:37] Voice 5: and everything else is complete.

[0:13:39] Voice 5: Any

[0:13:42] Voice 6: questions on the follow-up action list?

[0:13:46] Voice 6: to trustee councillors um thank

[0:13:50] Trustee Fast: you this isn't a quest excuse me this is a question about the sound

[0:13:54] Trustee Fast: quality i'm having difficulty hearing but i can hear every bit of traffic that goes by i'm

[0:13:58] Trustee Fast: wondering if i'm on the mic at um lori's desk because i can hear the typing but i'm having

[0:14:05] Trustee Fast: trouble picking up russ just a sound check that's my only comment thank you i'll put my headphones

[0:14:13] Trustee Fast: phones on yeah

[0:14:14] Voice 6: we're we're all wearing masks and it may be that our addiction needs to be a little

[0:14:19] Voice 6: better um we do have a window open here but i think with this many people in the room we do

[0:14:24] Voice 6: want to keep a good air circulation happening and so unless it becomes unbearable i would

[0:14:29] Voice 6: prefer to keep the window open thank you

[0:14:32] Voice 6: we'll just try to communicate better thank you thank

[0:14:36] Voice 6: you um any other questions on the follow-up action list or remarks i just feel worthy of noting that

[0:14:45] Voice 6: on the forestry issue um there isn't a real rush um and what we're trying to aim for here i i

[0:14:54] Voice 6: believe is success in that understanding what the task is and having a successful ask and we're

[0:15:01] Voice 6: still trying to sort that all out i think and so i look forward to that so if there's nothing further

[0:15:07] Voice 6: although well yeah

[0:15:10] Voice 15: i thought i might report on this in my uh trust committee update but

[0:15:14] Voice 15: it's seeing as the electronic meeting has come up um i know it's early days and we're we're getting

[0:15:21] Voice 15: there it will evolve uh it's interesting i think that we'll find we will find ways to simplify it

[0:15:26] Voice 15: and make it so that we can operate it more fulsomely

[0:15:31] Voice 15: as we go forward.

[0:15:32] Voice 15: That's my experience of the one time I used it

[0:15:35] Voice 15: is as I was going, you know,

[0:15:38] Voice 15: we can engage the public with the system

[0:15:40] Voice 15: if it's set up and people are comfortable doing that.

[0:15:43] Voice 15: So I think the technology seems to be leading

[0:15:48] Voice 15: towards still using Zoom

[0:15:50] Voice 15: as opposed to whatever that OPS or OBS system was

[0:15:54] Voice 15: that was installed there.

[0:15:56] Voice 15: that's correct yeah

[0:15:56] Voice 15: and uh that seemed to work as long as you have wi-fi it seems to work

[0:16:02] Voice 15: uh very very well and there's ways to allow the trustees to be involved in the to watch the

[0:16:08] Voice 15: proceedings as well on their camp on their computer uh they detect the login of the zoom

[0:16:13] Voice 15: meeting that's important because i found i did find that at our gambier meeting it was very

[0:16:19] Voice 15: challenging to follow what was going on on the on the broadcast unless you brought it up on your own

[0:16:25] Voice 15: computer and i noticed that the gabriola meeting i had it running on my little computer and both

[0:16:30] Voice 15: trustees were trying to watch what was going on as the

[0:16:33] Voice 1: staff gave report on my

[0:16:34] Voice 15: tiny little computer

[0:16:36] Voice 15: and i tried to encourage them to log themselves to log into the zoom meeting because then you can

[0:16:41] Voice 15: watch it live so it's

[0:16:42] Voice 15: it's um there are some tweaks we can do but it i think that it's all

[0:16:46] Voice 15: there the functionality is all there so that's

[0:16:51] Voice 16: just my my sense of it um thank you just to

[0:16:57] Trustee Fast: to echo Trustee Rogers' comments,

[0:17:01] Trustee Fast: I think it's looking very positive.

[0:17:03] Trustee Fast: I think the idea of projecting from one computer,

[0:17:10] Trustee Fast: throwing the staff images as they're talking up on a screen

[0:17:14] Trustee Fast: or onto the wall might be an idea as well,

[0:17:17] Trustee Fast: both to decrease the use of bandwidth,

[0:17:21] Trustee Fast: which could affect the sound and different things,

[0:17:23] Trustee Fast: but also so the public can see.

[0:17:25] Trustee Fast: So anyway, there's things that I've got in mind as well to try next time.

[0:17:31] Trustee Fast: But incrementally, it's going great.

[0:17:34] Trustee Fast: Thank you.

[0:17:35] Trustee Fast: All right.

[0:17:37] Voice 6: Shall we move on to the director's report?

[0:17:41] Voice 3: Sure.

[0:17:42] Voice 3: The CEO's report.

[0:17:43] Voice 5: Sorry.

[0:17:43] Voice 5: Yeah, so I've got five or six things to speak to.

[0:17:46] Voice 5: One, I've already mentioned the meeting with the assistant deputy minister.

[0:17:51] Voice 5: That is centered around the governance review.

[0:17:56] Voice 5: you my requests on behalf of the select committee on behalf of trust council for external contacts

[0:18:04] Voice 5: it'd be hard to not include the ministry in there we haven't been successful in landing a process

[0:18:13] Voice 5: that probably works for the ministry there's on the surface a conversation around things

[0:18:20] Voice 5: things seems perfectly reasonable as you think it through.

[0:18:26] Voice 5: They're probably asking more questions

[0:18:28] Voice 5: than I can really provide in terms of, you know,

[0:18:35] Voice 5: where the questions are going,

[0:18:37] Voice 5: how are they being built into the process?

[0:18:40] Voice 5: If there's commentary from a senior public

[0:18:43] Voice 5: provincial official, how does that play out?

[0:18:47] Voice 5: So we're working towards getting some satisfaction

[0:18:51] Voice 5: associated with that.

[0:18:52] Voice 5: so that conversation goes on tomorrow um and well we'll see where we end up the other question

[0:19:00] Voice 5: um so that's uh that meeting just noting uh bill 26 so uh the specifics are if you'll recall um

[0:19:08] Voice 5: chair luckham and vice chair rogers and vice chair fast will recall probably circa 2017-18

[0:19:19] Voice 5: began the process of amending the

[0:19:21] Voice 5: Allens Trust Act. We had a

[0:19:22] Voice 5: 22-item list to start

[0:19:25] Voice 5: off with. I don't know whether anyone remembers

[0:19:27] Voice 5: that, and I've got it

[0:19:29] Voice 5: pasted in my

[0:19:31] Voice 5: office.

[0:19:33] Voice 5: It ran

[0:19:36] Voice 5: across the gamut

[0:19:37] Voice 5: of complexity.

[0:19:39] Voice 5: It edged up on

[0:19:41] Voice 5: really taking on some

[0:19:44] Voice 5: services that were traditionally

[0:19:45] Voice 5: others.

[0:19:48] Voice 5: I just note that

[0:19:49] Voice 5: we've whittled that list down and today is the day the first time that we've had uh some success

[0:19:54] Voice 5: there and you can see that um that's about the time frame to to achieve um you know a statutory

[0:20:02] Voice 5: change i'm very happy to um tell you that the the first item that was passed was including a

[0:20:10] Voice 5: specific reference to first nations in the trust object state statement um in and of itself um a

[0:20:17] Voice 5: simple clean development but indicative of years of work on the reconciliation file

[0:20:25] Voice 5: having that and presenting that to the problems in a way that

[0:20:28] Voice 16: made

[0:20:29] Voice 5: sense so very happy about that

[0:20:32] Voice 5: the the other other two items enabling the trust to give financial support to community

[0:20:36] Voice 5: groups for activities that provide education or preserve the environment i would not underestimate

[0:20:41] Voice 5: to estimate the import of that change.

[0:20:47] Voice 5: Yeah.

[0:20:48] Voice 5: So we can talk about that more fully at various times,

[0:20:52] Voice 5: but that is going to be,

[0:20:54] Voice 5: that's a fairly strong change from what we had before.

[0:20:59] Voice 5: And we'll need to analyze more of the implementation

[0:21:02] Voice 5: of that kind of program as it goes forward

[0:21:04] Voice 5: at the All-Inch Trust.

[0:21:05] Voice 5: And of course, you know,

[0:21:09] Voice 5: somewhat administratively,

[0:21:10] Voice 5: um the development approval process enabling ltcs to independently amend development approval

[0:21:15] Voice 5: information by office so there's one for the independence of the global trust area so

[0:21:22] Voice 5: hopefully they know that that's go 26. um the companion part of that bill has a lot and

[0:21:30] Voice 5: probably a report to use would be appropriate um this came out post this agenda but it speaks to

[0:21:37] Voice 5: the development approvals process and some streamlining going on there on public hearings

[0:21:41] Voice 5: um i see from the nodding there's been some reading of that um but those those things are

[0:21:46] Voice 5: also going to be significant they also try to provide a bit more fluidity we're hampered by

[0:21:51] Voice 5: some of the sort of vestigial newspaper processes um that might not do justice to

[0:21:58] Voice 5: public transparency and so forth so um we'll develop a group of reaching for your next meeting

[0:22:04] Voice 5: agreeable. The next item I want to discuss is the proof of vaccine mandate at the Allens Trust

[0:22:17] Voice 5: and more generally and last week I wrote to the staff of the Allens Trust and indicated

[0:22:22] Voice 5: that we will be aligning our organizational response to COVID-19 with the BC public service

[0:22:30] Voice 5: and with the health officer guidelines and we've had

[0:22:35] Voice 5: two communications previously by the

[0:22:40] Voice 5: public health by the public service agency indicating that employees will be requiring

[0:22:47] Voice 5: vaccination by a certain date there was some the initial communication came out indicating

[0:22:55] Voice 5: became sort of a core ministry type of approach,

[0:22:57] Voice 5: and we were waiting to see whether that would succeed or not.

[0:23:01] Voice 5: We did get a letter from the Deputy Minister,

[0:23:05] Voice 5: Bobby Sadler, indicating that if we don't advise

[0:23:09] Voice 5: by November 1st that we have an alternative

[0:23:11] Voice 5: and equally effective type of process in place

[0:23:14] Voice 5: that the employees of the Allens Trust

[0:23:17] Voice 5: would be considered to be pulled into the rest

[0:23:20] Voice 5: of the provincial programming.

[0:23:21] Voice 5: me um so this is based on public health guidance and the effort to limit or prevent transmission

[0:23:33] Voice 5: of covet in our workplaces and also within the islands themselves um with staff who work

[0:23:40] Voice 5: out on the islands it's not a mean consequential decision um by any means it does lend itself to

[0:23:46] Voice 5: the this is the dominant means by which um people are protecting themselves um in the

[0:23:51] Voice 5: up in the workplace right now so we're looking at most local governments are implementing this

[0:23:58] Voice 5: um throughout the region um large municipalities as well as problems um and of course the public

[0:24:05] it is not the consequence i

[0:24:09] Voice 5: expect that there will be consequences here at the island's trust

[0:24:13] Voice 5: um there was some provision made by the deputy minister around alternative arrangements

[0:24:18] Voice 5: arrangements and what those could be if we had a robust program that sort of provided the same

[0:24:25] Voice 5: level of protection of the vaccination which would be some combination of increased social

[0:24:34] Voice 5: distancing daily testing work from home and those kinds of elements so that we could potentially

[0:24:44] Voice 5: consider those. On November 1st, there's a subsequent indication coming from the province

[0:24:52] Voice 5: around the specifics. What are the implications for staff who do not get vaccinated? What are

[0:24:59] Voice 5: some of the accommodations that are provided health-wise or others? What are the implications

[0:25:03] Voice 5: around telework and how that's linked to this process or not? I'm hopeful that that will provide

[0:25:11] Voice 5: out of some measure of flexibility.

[0:25:13] Voice 5: I have contacted and contacting their office to see,

[0:25:16] Voice 5: to ask those very questions, you know,

[0:25:19] Voice 5: does there are potential for a telework arrangement

[0:25:23] Voice 5: that's really exclusive and someone wasn't,

[0:25:26] Voice 5: didn't have to be in the office.

[0:25:28] Voice 5: Is that an accommodation?

[0:25:30] Voice 5: What would, what bread do we have as an organization

[0:25:33] Voice 5: around medical exemptions or not?

[0:25:36] Voice 5: But in the absence of any,

[0:25:38] Voice 5: we do not have a specific robust program

[0:25:42] Voice 5: as an alternative to the success associated with the vaccination program so by november 22nd all

[0:25:50] Voice 5: staff in the vaccination status that's been communicated i'm getting feedback from the

[0:26:00] Voice 5: organization as you naturally would some uh expressed and many notes of appreciation for the

[0:26:15] Voice 5: so that's an update for you chair welcome's being updated as to that fact um and i'll be in touch

[0:26:22] Voice 5: with the deputy minister of their offices to get more specifics to see what those specifics

[0:26:30] Voice 5: allow us in terms of accommodations and other things i

[0:26:37] Voice 15: sorry mr chair i have questions on each

[0:26:39] Voice 15: of these items but i i

[0:26:41] Voice 15: didn't i was waiting yeah i was going to

[0:26:43] Voice 15: let the full report come and then

[0:26:44] Voice 15: to go back to yeah

[0:26:45] Voice 5: so is that your report now that's my report on that maybe now is the time

[0:26:50] Voice 5: to have those questions we can yeah sure

[0:26:53] Voice 15: oh because i i actually had some questions to an

[0:26:57] Voice 15: earlier matter so would

[0:26:58] Voice 5: you like me

[0:26:59] Voice 15: to go back and i

[0:27:01] Voice 5: can go through the whole thing yeah last

[0:27:03] Voice 5: couple of it's either way so

[0:27:07] Voice 6: why don't we just pause on the full report and so we don't get too

[0:27:11] Voice 6: far behind and let's uh provide the opportunity for questions on the items that the ceo has

[0:27:16] Voice 6: already provided his report on dan rogers thanks uh

[0:27:19] Voice 6: if i go back

[0:27:20] Voice 15: to the um your meeting with the

[0:27:22] Voice 15: aem for a moment um and i i'm interested to hear this about the governance review i just wondered

[0:27:29] Voice 15: how i know you've reported on other occasions we've seen that they wanted there were other

[0:27:34] Voice 15: external sources they wanted that the governance yes consultants and i wondered and well i you

[0:27:40] Voice 15: Thank you for your update on the challenges with getting the ministry involved.

[0:27:47] Voice 15: Can you update whether there's been any success with other external sources that they wanted to talk about?

[0:27:53] Voice 5: Yeah, so I provided maybe eight or nine.

[0:27:55] Voice 5: You could pick from many, of course.

[0:27:57] Voice 5: But it was over to me to, and I appreciate the opportunity, to say who are some pillar or significant relationships that you have out there.

[0:28:07] Voice 5: So I included, of course, a number of ministry people,

[0:28:11] Voice 5: Flynn Rowe, Executive Director in Flynn Rowe,

[0:28:16] Voice 5: Samet Murr, three regional district chief administrative officers

[0:28:22] Voice 5: who would deal with us on a semi-daily to monthly to yearly basis,

[0:28:30] Voice 5: and the head of the Agricultural Land Commission,

[0:28:33] Voice 5: and all of the group to stand for an interview.

[0:28:37] Voice 5: and i've communicated that back to the consultants and those will be scheduled um there are still

[0:28:45] Voice 5: staff interviews to be undertaken and i believe there's going to be an update on december 1st

[0:28:52] Voice 5: because there's going to be a select committee meeting so it's a pace and then we'll see where

[0:28:57] Voice 5: the what

[0:29:00] Voice 15: the ministry version of that's going to be okay that's my question on that i don't know

[0:29:05] Voice 15: know if anybody else has a question on that item

[0:29:08] Voice 16: on

[0:29:09] Voice 15: bill 26 so there were only the three items that

[0:29:13] Voice 15: were included i i i think you may have you said you said pass but it's introduced at this stage

[0:29:20] Voice 15: i assume

[0:29:20] Voice 16: it's not well it's not

[0:29:21] Voice 15: right right so it'll be a number of months before it works its

[0:29:26] Voice 15: way through the legislature i assume because there were it's a multi-faceted bill inside whatever

[0:29:34] Voice 15: were when i read that from the from the it's not just about the island's trust the island's trust

[0:29:39] Voice 5: the local government right so

[0:29:41] Voice 5: an overview of the proposed proposed legislative amendments

[0:29:45] Voice 5: until 26th right and it

[0:29:48] Voice 5: was introduced on the 26th

[0:29:49] Voice 15: right and i also noted just sir

[0:29:51] Voice 15: there were sort of five items there's the three that related to us there's the one you mentioned

[0:29:56] Voice 15: plus there's the one about the fact that they were going to operate on

[0:30:00] Voice 15: on the UBCM motion that we put through as well.

[0:30:04] Voice 15: So we sort of had five responses from the province

[0:30:07] Voice 15: recently related to our things.

[0:30:10] Voice 15: I'm very pleased to see only because that was something

[0:30:13] Voice 15: that I thought that I had originally proposed

[0:30:15] Voice 15: and I thought it was a ban on the environmental funding.

[0:30:18] Voice 15: It never

[0:30:18] Voice 15: made any sense.

[0:30:19] Voice 15: The only thing we could give money to

[0:30:20] Voice 15: was have cultural heritage,

[0:30:23] Voice 15: although it was great that we could do that.

[0:30:25] Voice 15: It's a bit ironic, it comes in a year

[0:30:27] Voice 15: when we're we're we're budget challenged right but don't

[0:30:32] Voice 5: worry there will be plenty of opportunity in

[0:30:34] Voice 5: the future oh

[0:30:35] Voice 15: no no no when people learn that there's the opportunity because we're always

[0:30:39] Voice 15: having to say no we can't do that that that will be an opportunity to do that and maybe it'll become

[0:30:44] Voice 15: a new uh thing so um the vaccine is is a issue i just wanted to be clear on a few things so um

[0:30:55] Voice 15: you said that we had to let them know by November the 1st whether we were going to do something

[0:31:01] Voice 15: equally effective or comparable, and

[0:31:04] Voice 15: so has the decision been made that we're not going to do

[0:31:08] Voice 15: that, so we're going to be under the provincial mandate. But do I understand that it's not clear

[0:31:16] Voice 15: yet whether we'll be able to accommodate some folks? I'm thinking of people that have been

[0:31:22] Voice 15: working at home for 18 months and who might effectively continue to work at home uh whether

[0:31:28] Voice 15: that's going to be possible are you saying we don't know that

[0:31:30] Voice 5: yet i don't know that i doubt it

[0:31:33] Voice 5: i doubt that um the province is going to allow telework to be a antidote to not getting the

[0:31:43] Voice 5: vaccine um most of the telework agreements have some public some presence of an individual in

[0:31:51] Voice 5: the office they're either three and two two and three or something like that um there could be

[0:31:57] Voice 5: certain circumstances where an employee is completely removed from the office space or

[0:32:02] Voice 5: working with the public in some way um but uh those are generally rare and there is a requirement

[0:32:12] Voice 5: to um based on the tow work agreements that we're going to be rolling out over the next following

[0:32:18] Voice 5: following November 22nd, when the rest of the Provincial Tower

[0:32:24] Voice 5: there's a component of working with others inside

[0:32:27] Voice 5: it. So it's not rare that it's completely working.

[0:32:33] Voice 5: So I've had no indication that that is the case.

[0:32:40] Voice 15: I just wonder

[0:32:42] Voice 15: about the fact that we've been successfully doing this for 18 months with

[0:32:46] Voice 15: a number of, I can think of a number of staff, not the ones that go to

[0:32:50] Voice 15: the islands, but that seem to work from home.

[0:32:53] Voice 15: and it would be a shame.

[0:32:58] Voice 15: Anyway, I wonder why that flexibility would not continue.

[0:33:02] Voice 15: Could it address our office space, how much we need, et cetera, et cetera?

[0:33:07] Voice 15: Is that not part of our long-term plan or not, in your mind?

[0:33:12] Voice 5: Sort of two concepts.

[0:33:13] Voice 5: I mean, the vaccine mandates are time-bound in some ways,

[0:33:17] Voice 5: but how much time?

[0:33:19] Voice 5: Is it six months, a year, a year and a half?

[0:33:22] Voice 5: the telework agreements independent of the vaccine requirement will affect our footprint and

[0:33:30] Voice 5: it's tough to build that into our long-term off the vaccine requirement into a long-term

[0:33:37] Voice 5: office need certainly we're into a new time and we're going to have telework agreements

[0:33:45] Voice 5: and we're going to be having less utilization of space at the islands trust but it's going to be

[0:33:51] Voice 5: things like office sharing meaning we've had a scenario where substantially people have had

[0:33:59] Voice 5: their own office space as we have more telework agreements and less people in here on a daily

[0:34:04] Voice 5: basis so to the ability to reduce the footprints in our offices but that will require things like

[0:34:11] Voice 5: office sharing and using hotspots things that essentially have co-use associated with the

[0:34:24] Voice 5: so that's another factor we have to consider there's there's no doubt about that um it would

[0:34:30] Voice 5: be easier and better if telework was allowed to be one of the elements that provided exemption

[0:34:39] Voice 5: i'm not seeing that that's the case

[0:34:41] Voice 16: the letter that

[0:34:48] Voice 6: we received from the deputy minister

[0:34:50] Voice 6: certainly indicated that that was not a likely

[0:34:55] Voice 5: alternative scenario have

[0:34:57] Voice 6: we seen this letter

[0:34:58] Voice 5: or just you i think

[0:34:59] Voice 5: i sent it to you guys oh i'm not sure but it was addressed to

[0:35:05] Voice 6: yeah yeah you the ceo and i were discussing the letter and i think we we met the intention was

[0:35:11] Voice 6: to discuss it here today

[0:35:13] Voice 15: okay well i don't believe i've seen it i looked to the other vice chairs to

[0:35:17] Voice 15: see whether they've seen it no

[0:35:19] Voice 6: so ellen says no sorry that hasn't that only came in last week

[0:35:22] Voice 6: in fact

[0:35:23] Voice 15: it came in on friday i think yeah it's hard to discuss it without having read what we've

[0:35:29] Voice 15: that um it it it

[0:35:32] Voice 3: does cause me

[0:35:32] Voice 15: um i mean i appreciate that it's complicated and the whole

[0:35:36] Voice 15: world is complicated and i know the the federal government's setting their mandate the provincial

[0:35:42] Voice 15: governments all a lot of local governments are setting their mandates um but we apparently made

[0:35:48] Voice 15: a decision or a decision has been made to just follow the provincial mandate as opposed to

[0:35:52] Voice 15: putting something in of our own uh when we might have some ability to allow some of that if the

[0:35:58] Voice 15: province doesn't so uh that causes me a little bit of because i i hear you it's not an inconsequential

[0:36:05] Voice 15: decision i have no idea what it's going to mean for the organization and i'm always conscious

[0:36:09] Voice 15: this organization is very vulnerable to people one person one person or or or more leaving me

[0:36:20] Voice 15: because we're so thin in in in various ways i mean i mean i think we're very rich in our talent but

[0:36:27] Voice 15: of data in terms of our human power, so.

[0:36:32] Voice 6: So, you know, I just feel necessary to say

[0:36:36] Voice 6: that the CEO and I did talk about this

[0:36:38] Voice 6: on probably it was late Thursday.

[0:36:42] Voice 6: And my question to the CEO at the time is,

[0:36:45] Voice 6: do you have the resources or capacity to drop everything

[0:36:48] Voice 6: and develop a new policy that is going to maybe

[0:36:52] Voice 6: meet the provincial criteria?

[0:36:54] Voice 6: And honestly, I don't know that we have that.

[0:36:58] Voice 6: given the

[0:36:58] Voice 16: current workload?

[0:36:59] Voice 5: Well, not if it's a November 1st deadline.

[0:37:02] Voice 5: November 1st is the deadline.

[0:37:05] Voice 5: November 22nd is the deadline.

[0:37:07] Voice 5: November 1st is the expectation of some correspondence.

[0:37:11] Voice 5: I see.

[0:37:12] Voice 15: So the deadline for developing something would be November 22nd,

[0:37:16] Voice 15: but the deadline for saying we're going to do something our own

[0:37:19] Voice 15: or adopt yours is November 1st, which is next Monday.

[0:37:22] Voice 5: Yeah.

[0:37:25] Voice 5: But I will tell you, I'm very comfortable with this.

[0:37:28] Voice 5: um and yeah there's we can customize a variety of different options and i could you know some

[0:37:35] Voice 5: people might be in favor of that um i'm not discounting the success of the vaccine how it

[0:37:42] Voice 5: protects the people in the workplace how it appears to be the number one means of transmission

[0:37:50] Voice 16: of the

[0:37:51] Voice 5: of the virus and in the absence of taking responsibility for developing an alternative

[0:37:59] Voice 5: through the process that's more effective than that.

[0:38:05] Voice 6: So Sue Ellen Fast would like to chime in here.

[0:38:09] Trustee Fast: Thank you, Chair.

[0:38:10] Trustee Fast: Yeah, I just was going to say approximately what the CAO just said.

[0:38:14] Trustee Fast: I don't think the Islands Trust is going to be able to come up with a safeguard against infection by this virus that's more effective than vaccines.

[0:38:25] Trustee Fast: And I think vaccines are a super tool, and I'm really grateful to have them.

[0:38:30] Trustee Fast: And I think that I'm comfortable with the decisions that the Islands Trust operations are heading in.

[0:38:38] Trustee Fast: Thank you.

[0:38:43] Trustee Fast: I realize that there's issues and consequences, as the CAO has said, but we do have the virus among us.

[0:38:51] Trustee Fast: And we've got the Delta variant with us at the current moment.

[0:38:54] Trustee Fast: There may be others coming.

[0:38:56] Trustee Fast: We need to follow up with vaccines, I think.

[0:39:05] Voice 6: and i think we have to also respect people's individual choices and that's the real challenge

[0:39:10] Voice 6: here under a provincial edict to step a standard uh that's the real challenge laura patrick if you

[0:39:19] Voice 6: i

[0:39:20] Trustee Fast: don't have a comment on the vaccine conversation but i did well i haven't come out of the building

[0:39:24] Trustee Fast: process

[0:39:24] Voice 6: okay um so did that catch up with your questions dan or yeah

[0:39:33] Voice 15: i i just want to say in

[0:39:34] Voice 15: response to the vice chair i'm not talking about the effectiveness of vaccines i totally accept

[0:39:39] Voice 15: that that's true that that if you're going to have a work place where people have to work there you

[0:39:46] Voice 15: then vaccines are are by far the best tool that's available totally accept that i just wondering

[0:39:53] Voice 15: whether there are options that would be available for us uh as an organization uh that uh that that

[0:40:03] Voice 15: that would accommodate some of the folks.

[0:40:06] Voice 15: And I guess what you're saying,

[0:40:07] Voice 15: what I hear you saying is you're waiting to see

[0:40:10] Voice 15: what the province comes up with

[0:40:11] Voice 15: in terms of options for staff to work

[0:40:14] Voice 15: in other work situations.

[0:40:15] Voice 5: Yeah, and everything I'm hearing is that it's narrow.

[0:40:17] Voice 5: So it might not provide any satisfactory latitude

[0:40:27] Voice 5: for the success.

[0:40:34] Voice 6: One of the things that, you know,

[0:40:36] Voice 6: that I, well, I'm not necessarily questioning,

[0:40:40] Voice 6: but that I think is something to consider

[0:40:42] Voice 6: is what is it that is unique and special about the Islands Trust

[0:40:46] Voice 6: and its workforce and its workplace that's different

[0:40:49] Voice 6: than other provincial agencies?

[0:40:54] Voice 15: Well, what I would think about, at least, is it's more vulnerable.

[0:40:59] Voice 15: It doesn't have the kind of depth of resources

[0:41:04] Voice 15: and of human and otherwise available to handle

[0:41:08] Voice 15: kind of a disruption to the organization and a lot of the work we do is remote

[0:41:15] Voice 15: we service all of the islands from here people do travel but people sometimes people don't travel

[0:41:23] Voice 15: and we have certain stuff i think that don't travel at all um and uh and uh and don't interact

[0:41:32] Voice 15: interact with the public very much so but if they interact with their employees in the office

[0:41:39] Voice 15: setting I guess that that raises all the same and as we

[0:41:42] Voice 15: develop customized approaches

[0:41:46] Voice 5: for individuals

[0:41:49] Voice 5: or classes for different classes of people those who have vaccinations and those who don't over

[0:41:57] Voice 5: over some extended time period.

[0:41:59] Voice 5: That's going to be a challenge for the team.

[0:42:06] Voice 16: Yeah.

[0:42:08] Voice 16: Yeah, so I've

[0:42:09] Voice 6: suggested that the CEO needs to follow

[0:42:12] Voice 6: what he thinks is the best practice for the organization

[0:42:14] Voice 6: as the sole employer of everybody

[0:42:19] Voice 6: in all the offices across the island trust.

[0:42:22] Voice 6: And I think if the executive committee feels differently,

[0:42:27] Voice 6: then the CEO isn't necessarily asking us

[0:42:31] Voice 6: for an endorsement or not but if there's a direction that the ec would like to take in its

[0:42:35] Voice 6: role of the administration of the allen's trust then i think the executive community needs to make

[0:42:40] Voice 6: that clear okay

[0:42:41] Voice 15: well i can't even begin to do that without seeing the letter from the province so

[0:42:44] Voice 15: to get that i'd appreciate it and maybe i can't maybe that will make no difference to the

[0:42:48] Voice 15: discussion i don't know um

[0:42:51] Voice 6: yeah probably it's just a timing issue associated with you not having it

[0:42:55] Voice 6: And I don't see any reason why we wouldn't share that.

[0:42:59] Voice 6: So we can facilitate that even today, potentially.

[0:43:03] Voice 6: I think, Laura, you have that letter?

[0:43:05] Voice 6: No?

[0:43:07] Voice 6: So then it's in our hands, obviously.

[0:43:11] Voice 6: So I can circulate that to you, and then you can have it and review it over the break.

[0:43:15] Voice 6: It's a short read.

[0:43:17] Voice 6: And then if we need to take some other action, we can bring it up later.

[0:43:22] Voice 6: Thank you.

[0:43:25] Voice 6: any other questions on uh i'll turn it

[0:43:27] Voice 6: back over to you okay so

[0:43:29] Voice 6: laura patrick you had some

[0:43:30] Voice 6: questions on the vote on the report up to this point yeah yeah i just in general to the

[0:43:37] Voice 6: vaccine conversation i i

[0:43:39] Voice 14: concur it's

[0:43:41] Trustee Fast: the impact on the organization of clients already you know

[0:43:46] Trustee Fast: stress to the limit on the work that needs to be done and what's facing us and the impacts

[0:43:51] Trustee Fast: on the islands from the loss of it's just it's a seems to be the times and it's uh it's just adding

[0:43:56] Trustee Fast: stress to island life so i but understand completely where we are so my thought is more

[0:44:05] Trustee Fast: about the bill 26 the changes and if there's any communications that we would be contemplating or

[0:44:11] Voice 14: having a relationship to this again are the

[0:44:16] Trustee Fast: community and from what i'm just watching

[0:44:19] Trustee Fast: conversations and so forth people are so confused as to who we are they assume the act belongs to us

[0:44:25] Trustee Fast: um so i'm just encouraging if there are any communications that we need to take a very

[0:44:30] Trustee Fast: educational role as to you know who owns the act and the exchanges to the act and probably

[0:44:36] Trustee Fast: you know that this has been a process that's been underway um for a number of years so it's all i'm

[0:44:43] just encouraging you to

[0:44:43] Trustee Fast: be sensitive that there's complete misunderstanding as to what that is and

[0:44:49] Trustee Fast: And with the policy statement, people just don't understand it.

[0:44:55] Trustee Fast: They think that this is some sort of end run to make a change.

[0:44:59] Trustee Fast: I'm just saying how people look at this.

[0:45:01] Trustee Fast: I think it's an end run to the policy statement and it changes.

[0:45:03] Trustee Fast: It's crazy, but I think we need to take this as an educational.

[0:45:11] Trustee Fast: People

[0:45:11] Voice 12: don't understand this.

[0:45:12] Voice 16: They don't understand the process.

[0:45:14] Voice 5: A news release goes out.

[0:45:16] Voice 5: It's got about three paragraphs associated with it.

[0:45:18] Voice 5: we don't have a engagement strategy associated with this the development's bill 26 at this point

[0:45:26] Voice 5: dc wanted something like that by all means um i know that um chair luckham wanted to have a

[0:45:32] Voice 5: press release associated with this there is some good news associated with it whether it can um

[0:45:36] Voice 5: sustain the weight of no one knows anything about the island's trust or not it will be a lot given

[0:45:42] Voice 5: given how long it would take to generate just the response to this and so forth.

[0:45:48] Voice 5: I think Trust Council's interest in investing in the policy statement process

[0:45:54] Voice 5: and the enhanced education process would address some of what you're speaking about.

[0:46:00] Voice 5: But yeah, certainly a paragraph in that release could...

[0:46:04] Trustee Fast: Yeah, take a look at it.

[0:46:06] Trustee Fast: Does that encourage you to have that lens on when it's being written

[0:46:10] Trustee Fast: and to realize that there's a lot of communications

[0:46:13] Voice 16: out there

[0:46:14] Voice 16: and things get misunderstood.

[0:46:18] Okay, thank you.

[0:46:24] Voice 6: So I agree completely with what Laura's saying there.

[0:46:28] Voice 6: These are, you know, one, this is a moment of celebration

[0:46:31] Voice 6: of a success at the Allen's Trust,

[0:46:32] Voice 6: which we don't do enough celebration of.

[0:46:35] Voice 6: So let's celebrate the success because we have,

[0:46:39] Voice 6: as you indicated, we have managed to run the gauntlet

[0:46:43] Voice 6: and been successful at getting changes

[0:46:46] Voice 6: is the Citadel Islands Trust Act that we thought were necessary,

[0:46:49] Voice 6: but indeed the province owns and controls it, and they've agreed.

[0:46:53] Voice 6: And it's a terrific moment, but we can use that as best we can

[0:46:58] Voice 6: as leverage to raise that, acknowledge that chain of command,

[0:47:06] Voice 6: so to speak, that exists.

[0:47:08] Voice 6: We are a provincial agency, and we don't have free run,

[0:47:12] Voice 6: and there are no end-run rounds.

[0:47:14] Voice 6: It takes years to convince ministry and ministry staff who are, in my experience, constantly on vigilant work to ensure that public interest is being best served.

[0:47:31] Voice 6: And so in this particular case, they agreed with a small number of the things that we had thought we might like to see changed.

[0:47:39] Voice 6: but all of that said a number of these items clearly need policy around guiding us in terms

[0:47:49] Voice 6: of the educational funding in terms of development permit approvals within the offices we need some

[0:47:55] Voice 6: policy and as dan was pointing out we need some budget um and because the demand is going to be

[0:48:03] Voice 6: significant and so all of those components we need to turn our minds to developing some policy

[0:48:10] Voice 6: to put us in a good place to make decisions because there's no doubt there will be decisions

[0:48:14] Voice 6: coming before us that we may not be well prepared for otherwise so that's and that's really it is

[0:48:20] Voice 6: good news and really pleased especially that that the province has recognized through the change of

[0:48:27] Voice 6: of the object that, and they said so much

[0:48:31] Voice 6: in their press release, that the Islands Trust

[0:48:33] Voice 6: is a leader in work on reconciliation.

[0:48:37] Voice 6: Thank you very much, Minister, for that.

[0:48:41] Voice 6: That is not insignificant.

[0:48:43] Voice 6: Mr. Chair.

[0:48:45] Voice 6: But we've got a long way to go.

[0:48:47] Voice 6: Trustee Faust?

[0:48:48] Trustee Fast: Yeah, I was just wondering about the timing

[0:48:51] Trustee Fast: and whether we might want to wait

[0:48:53] Trustee Fast: until the legislation is actually passed.

[0:48:56] Trustee Fast: this isn't it hasn't it just

[0:48:58] Trustee Fast: been introduced yeah okay thank you but

[0:49:00] Voice 6: we've got the time to work up

[0:49:01] Voice 6: to it because the expectation is it would be tough but i guess that could change

[0:49:06] Voice 5: um i'm still going i

[0:49:11] Voice 5: think you are yeah it's a

[0:49:14] Voice 6: long list um with respect to cobin um you know we are a unique agency in the

[0:49:21] Voice 6: provincial hierarchy i think only the agricultural land commission is the other body presumably

[0:49:27] Voice 6: they've been told the

[0:49:29] Voice 3: same thing several

[0:49:30] Voice 6: several and

[0:49:31] Voice 6: so the real question is you may not be aware

[0:49:35] Voice 6: is have any other agencies taken up the the challenge i'm not aware yeah

[0:49:41] Voice 5: and so that would

[0:49:42] Voice 16: be telling

[0:49:43] Voice 6: in itself because there are other agencies that are small like us that are vulnerable

[0:49:48] Voice 6: in the same way that we are and and let's not um forget that we're talking about individuals here

[0:49:57] Voice 6: employees of the island's trust and i don't know who they are or if there are any that will

[0:50:02] Voice 6: choose to walk a different walk um but those lives are going to be impacted from this

[0:50:10] Voice 6: and

[0:50:10] Voice 5: it's not insignificant it's not insignificant

[0:50:13] Voice 5: and there's also the consideration of the people

[0:50:16] Voice 5: who are vaccinated and expect it's a double-edged sword on educational health and safety yeah

[0:50:25] Voice 16: so

[0:50:26] Voice 5: that's also some communications i've received yeah okay so

[0:50:32] Voice 15: sorry and not to prolong this but

[0:50:33] Voice 15: two things i want to i just want to say um i think this is bill 26 is thank you very much

[0:50:41] Voice 15: to the cao i think you deserve because i know you prefer

[0:50:44] Voice 5: the 22 instead of i

[0:50:46] Voice 15: understand but

[0:50:47] Voice 15: you've been writing the ministry about this for a long time and followed up on our activities i

[0:50:54] Voice 15: well i'm not sure you you prefer all 20.

[0:50:58] Voice 5: no probably not service

[0:51:01] Voice 15: and the and the second thing is i don't want anybody to hear that i'm second guessing the

[0:51:06] Voice 15: decision i just try and understand that's all about the about the vaccine which is

[0:51:10] Voice 15: having heard about it for the first time this morning here i'm trying to understand so i'm

[0:51:16] Voice 15: not second guessing anyone's decision about this and uh have lots of those are good questions and

[0:51:23] Voice 5: questions that frankly are the right this workplace and

[0:51:27] Voice 6: i apologize the intention was

[0:51:29] Voice 6: to circulate that letter um in the last 72 hours that was fine thank you let's okay i'll let us

[0:51:38] Voice 6: like then there's no further questions

[0:51:39] Voice 5: yeah he's got a lot more

[0:51:42] Voice 5: list so um budget budget yeah so

[0:51:51] Voice 5: um i was in attendance at fpc yeah and um i owe you an honest assessment of um my understanding

[0:52:01] Voice 5: of the cg where we're at and you take it for what you will i

[0:52:06] Voice 16: think

[0:52:10] Voice 5: just from an administrative

[0:52:12] Voice 5: perspective, we have a significant tax

[0:52:14] Voice 5: increase in front of the Allens Trust.

[0:52:16] Voice 5: We have

[0:52:17] Voice 5: an

[0:52:20] Voice 5: oversubscribed

[0:52:21] Voice 5: resource issue.

[0:52:23] Voice 5: At the same time, the

[0:52:27] Voice 5: conversation at

[0:52:28] Voice 5: FPC, I don't think

[0:52:31] Voice 5: fundamentally addressed any of those questions.

[0:52:33] Voice 5: I just humbly offer

[0:52:35] Voice 5: there won't be a significant change

[0:52:37] Voice 5: in the outcome.

[0:52:39] Voice 5: Maybe that's okay.

[0:52:40] Voice 5: Okay, I don't, I can't gauge those pieces.

[0:52:43] Voice 5: The conversation, I think there was some review

[0:52:48] Voice 5: of some pieces that we can move off of

[0:52:54] Voice 5: that will render a modest change.

[0:52:59] Voice 5: There wasn't significant discussion at FPC

[0:53:01] Voice 5: at that meeting around the Bowen,

[0:53:03] Voice 5: the outcome associated with the Bowen levy.

[0:53:07] Voice 5: I have reached out to the CAO of Bowen

[0:53:09] Voice 5: and he hasn't gotten back to me.

[0:53:12] Voice 5: we want to maintain close relations of the administrations as well as the organization

[0:53:18] Voice 5: themselves and i just take us to tracking through and always open to any advice tracking through

[0:53:26] Voice 5: where we're going to be next so there's some amendments coming up to the budget we're in a

[0:53:33] Voice 5: compressed time frame right because trust council is coming up end of november as opposed to a

[0:53:38] Voice 5: a little bit later in December.

[0:53:40] Voice 5: So the deadline for the next FPC

[0:53:43] Voice 5: and those amended dollar values is imminent.

[0:53:47] Voice 5: Julie is working on those right now.

[0:53:50] Voice 5: And that is going to executive committee

[0:53:54] Voice 5: to go to trust council.

[0:53:56] Voice 5: And that will then formulate the public process,

[0:54:00] Voice 5: budget consultation process.

[0:54:03] Voice 5: So there's FPC and trust council

[0:54:07] Voice 5: Council to make any further refinements between now and then um there's another way for a further

[0:54:24] Voice 5: request for refinement on staff's perspective on what could or could not be addressed in the budget

[0:54:32] Voice 5: prior to it becoming a purely political discussion at Trust Council which it's hard to have complete

[0:54:39] Voice 5: complete reporting on what an individual trustee or trustees might be interested in removing um we

[0:54:49] Voice 5: can just provide sort of beyond the bus recording we have associated budget but if there is that any

[0:54:55] Voice 5: of that sort of listing between now and um see um or even at the FTC we're happy to um look at that

[0:55:02] Voice 5: it remains a significant part of our work is looking through this project and what those

[0:55:09] Voice 5: locations um so i just say that i just wanted to note coming out of that um where i think we are

[0:55:19] Voice 5: and us working collectively to get this into the best position possible um whether or not

[0:55:28] Voice 5: some projects significant projects will make the grade or not um we will see okay any questions on

[0:55:42] Voice 5: on

[0:55:42] Voice 16: that topic.

[0:55:44] Voice 15: Dan Rodgers?

[0:55:48] Voice 15: I have a number of thoughts

[0:55:50] Voice 15: about the FPC meeting

[0:55:51] Voice 15: and where we're heading

[0:55:52] Voice 15: with all this.

[0:55:53] Voice 15: One of which is,

[0:55:55] Voice 15: of course,

[0:55:57] Voice 15: nobody actually talked about

[0:55:59] Voice 15: whether a substantive tax increase

[0:56:02] Voice 15: was acceptable or not.

[0:56:03] Voice 15: That is true.

[0:56:05] Voice 15: Despite your urging,

[0:56:07] Voice 15: you tried twice.

[0:56:09] Voice 15: Yes.

[0:56:09] Voice 15: And I tried once

[0:56:10] Voice 15: and it never came up.

[0:56:12] Voice 15: um and and so we that discussion needs because there seems to me there's a number of some

[0:56:19] Voice 15: options right the option is to say this is like 2007 and we need to swallow and take a big tax

[0:56:28] Voice 15: increase because we this is an adjustment period for us right we need to adjust to the new reality

[0:56:33] Voice 15: the second option is to not say that and to say that's politically unpalatable we're not going to

[0:56:40] Voice 15: to do that to our taxpayers at this point um for all sorts of reasons and there seems to be an

[0:56:45] Voice 15: assumption that that's the case and therefore what are we going to do how are we going to keep

[0:56:49] Voice 15: our budget down knowing a lot of our costs are sort of fixed um and and some projects will have

[0:56:56] Voice 15: to be delayed we started that process but

[0:56:58] Voice 5: yes i would say that's a fair we

[0:57:00] Voice 15: started the process

[0:57:01] Voice 15: started the process the only question i came out as i was thinking thinking about that meeting

[0:57:06] Voice 15: meeting because I think in my judgment was we got as far as we were going to get that day

[0:57:11] Voice 15: just because everybody was sort of absorbing and we were sort of I just I didn't anyway is

[0:57:20] Voice 15: no one at any point turned to you or to Julia in particular and said do you have a recommendation

[0:57:28] Voice 15: of where we should look and on one hand I'm thinking well these are all political considerations

[0:57:34] Voice 15: operations but on the other hand i wondered afterwards whether there was a a staff going

[0:57:40] Voice 15: well nobody asked us what we think we should do which has happened

[0:57:44] Voice 15: a few times in the trust

[0:57:45] Voice 15: where we've gone to that point i wondered if if that was a miss on the part of the committee to

[0:57:51] Voice 15: not turn to staff and say what do you think we do have any recommendations for what we should be

[0:57:56] Voice 15: looking at when

[0:57:58] Voice 5: you answer a question like that you really have to determine the criteria by which

[0:58:02] Voice 5: you're answering that question correct because i can take no political there can be no political

[0:58:08] Voice 5: inference to any suggested list exactly right and because we're you know the most flexible means is

[0:58:17] Voice 5: the project process and as the administrator it's a double positive if you're sitting on an

[0:58:26] Voice 5: organization that feels it's doing too much work and there's new work suggested well the new work

[0:58:33] Voice 5: isn't going to come and the new taxes associated with that aren't going to be appearing and in fact

[0:58:41] Voice 5: i would go as far as to say the elimination of some of the cost items that we've got now

[0:58:47] Voice 5: might be of value but when i say that so we can do that and we storyboard that and you know julie

[0:58:55] Voice 5: and i have these conversations she's very clear about her understanding around the role of the

[0:59:00] Voice 5: Director of Administrative Services and that she's offering financial advice. It's dangerous ground

[0:59:07] Voice 5: because it's going to end up landing on one or two trustees who've got a significant project

[0:59:12] Voice 5: they're interested in and I don't want to be in the, not my job to engage a local trust committee

[0:59:21] Voice 5: on their intentions. But we can offer in terms of doability, feasibility, understanding of the

[0:59:30] Voice 5: objective of what's more readily doable than not so we i could provide some recommendations

[0:59:41] Voice 16: i

[0:59:41] Voice 15: know you could yeah i guess the question was do you think it was a

[0:59:45] Voice 15: miss for the committee not to ask you for

[0:59:47] Voice 5: um it's always a miss when that when we're not

[0:59:53] Voice 5: back and forth a little bit there okay but it's a complex difficult

[1:00:00] Voice 5: topic um i'd say a structured decision-making process would be do we have a problem

[1:00:06] Voice 5: an agreement around that okay we have one well here's the avenues or the options to address it

[1:00:12] Voice 5: and outlining those and then discussion um and so that's that was the intentions to drag

[1:00:20] Voice 5: drag the committee back i'm not saying that the committee's doing what it's doing and it

[1:00:23] Voice 5: might be doing exactly what it should i'm just saying there is still a significant

[1:00:30] Voice 5: budgetary challenge given the reduction in the use of the surplus of

[1:00:39] Voice 16: that being applied and

[1:00:41] Voice 5: the seeming I won't

[1:00:47] Voice 5: say insatiable but the interest in having project work added to it

[1:00:52] Voice 5: okay

[1:00:59] Voice 6: I see trustee fast hand up thank

[1:01:04] Trustee Fast: you chair just wanted to

[1:01:06] Trustee Fast: uh let the cao and others know that um i did bring up the uh topic let the bowen council

[1:01:14] Trustee Fast: know on monday night that uh the budget was looking at 24 percent um and that uh we were

[1:01:22] Trustee Fast: finished spending surplus and that kind of thing and uh but i also talked about the budget history

[1:01:28] Trustee Fast: and how three years ago we were down 8.1 percent in that it varies and um uh and talked about the

[1:01:37] Trustee Fast: governance and management review uh project for example that was coming out of surplus and um

[1:01:44] Trustee Fast: and there was no discussion um at bowen council and trustee kale uh followed me in this update

[1:01:53] Trustee Fast: verbal update part of the agenda and uh uh didn't have um any particular comments except that uh

[1:02:02] Trustee Fast: the the storm that night was making it difficult for people to communicate uh across the islands

[1:02:10] Trustee Fast: and um so that's uh that's all i have to report just that no particular uh red flags were uh

[1:02:18] Trustee Fast: waived at that meeting that's not to say comments won't be coming but that's um i just want to let

[1:02:24] Trustee Fast: you know thank you thank

[1:02:27] Voice 16: you no i mean i think we

[1:02:34] Trustee Fast: got in a pickle because we didn't have we were

[1:02:36] Trustee Fast: missing material so you're i mean we didn't have all the business cases and so forth that's where

[1:02:42] Trustee Fast: things became difficult you just cut something that there's no business case for i think that

[1:02:46] Trustee Fast: That was my kind of recollection of why

[1:02:48] Voice 5: we kind of had to stop.

[1:02:49] Voice 6: Yeah, we were holding places where PPC was.

[1:02:52] Voice 5: I humbly suggest that we're not at an order

[1:02:55] Voice 5: where an individual business case is going to win the day.

[1:02:59] Voice 5: No.

[1:03:01] Voice 5: It's a number of business cases.

[1:03:06] Voice 5: And indeed,

[1:03:06] Voice 5: in the absence of the policies that we're looking for

[1:03:09] Voice 5: in some future beautiful day,

[1:03:11] Voice 5: the Islands Trust will have these policies

[1:03:13] Voice 5: that help us order these projects.

[1:03:15] Voice 5: each business case is essentially becomes a strategic planning

[1:03:20] Voice 5: significant project for the individuals advancing the business case

[1:03:24] Voice 5: um and that's a process for refining keep in mind in the past we just brought forward a project and

[1:03:32] Voice 5: there's a vote on it 30 000 voters for this but we're realizing we have more significant work

[1:03:38] Voice 5: to do than five thousand dollar projects of ltc level at the island's trust as we amend

[1:03:43] Voice 5: in the policy system, there's going to be a need to get into that.

[1:03:53] Voice 15: Yeah, if I might.

[1:03:57] Voice 15: In a sense, this is great news

[1:04:00] Voice 15: because we're actually doing things that are important.

[1:04:05] Voice 15: Now, we found a different way of doing it

[1:04:07] Voice 15: because we're using consultants and doing these things,

[1:04:09] Voice 15: but we're actually, does everything work out perfectly?

[1:04:13] Voice 15: No.

[1:04:13] Voice 15: Does every project have a fantastic result?

[1:04:16] Voice 15: Probably not, but a lot of them do.

[1:04:19] Voice 15: So we're doing things.

[1:04:20] Voice 15: we're taking on issues around and whereas six or seven years ago the common refrain was

[1:04:27] Voice 15: none of our projects are getting here

[1:04:29] Voice 5: is having its ocp

[1:04:30] Voice 15: done or we're doing eelgrass mapping or

[1:04:33] Voice 15: we're doing heritage cultural mapping or we're doing or we're doing projects on salt spring

[1:04:39] Voice 15: that are incredibly important or we're or we're doing this water work water work is an is really

[1:04:45] Voice 15: really popular but it's

[1:04:46] Voice 15: expensive yeah it's expensive um it costs we've invested a lot of

[1:04:52] Voice 15: money in our water work over the last four years um so that's so it's good but now we have to figure

[1:04:58] Voice 15: out what we how we can and can't pay for it i'm almost wondering whether whether um i agree with

[1:05:05] Voice 15: you i think we i think we have to the fpc and i don't know if the ec needs to have the fpc

[1:05:10] Voice 15: has to have a discussion about what's where's the problem what's the problem um is are we are

[1:05:16] Voice 15: we all going to agree that as the chair said that you know seven percent or whatever he said eight

[1:05:22] Voice 15: percent tax increase is acceptable but nothing else is anything over that's not or do we think

[1:05:28] Voice 15: that it needs to be less than that as as it was implied by some of the other cuts that were

[1:05:32] Voice 15: suggested i don't know the answer to that question and we can't come to a coherent decision about

[1:05:37] Voice 15: that we can't really know i think i'm guessing the budget's not quite i think it was great but

[1:05:43] Voice 15: i'm guessing it's not quite as bad as we thought um because i'm guessing that we're going to have

[1:05:50] Voice 15: some some excess surplus at the end of the year that we we're not aware of right now that we could

[1:05:55] Voice 15: use to cushion the blow even though it's a really bad policy could transition us into this full

[1:06:01] Voice 15: full on not using the surplus so but but that's only a guess this

[1:06:05] Voice 5: is yeah this is an opportunity

[1:06:06] Voice 5: for julia wants to she's you know we're in the process of doing um our addressing the forecast

[1:06:17] Voice 5: so that's going to shed some light but i don't want to speak over julia you know this is this

[1:06:21] Voice 5: is my update maybe when we get around to her um her updates here she may or may not have some

[1:06:26] Voice 5: reflections on whether it's getting better yeah um i just wonder if there's anything we should

[1:06:31] Voice 5: be doing

[1:06:32] Voice 15: here i don't think so

[1:06:33] Voice 5: but i think this is a good opportunity well you're all aware you're

[1:06:36] Voice 5: all on it this is my opportunity to tell you and i'd be saying the same thing in a pc just so um

[1:06:46] Voice 5: is there anything else i can do to assist uh so do we want

[1:06:51] Voice 5: to hear from julian i think i always want

[1:06:54] Voice 5: to hear from julian yeah this could be an opportunity for that uh

[1:06:59] Voice 1: yeah thanks mr chair so

[1:07:00] Voice 1: uh russ is correct uh the management team and managers are currently working on their department

[1:07:05] Voice 1: department forecasts today. We just sent out that request just this morning saying that the system

[1:07:10] Voice 1: is now open for that. So at this point, I don't have a solid idea of where things might be heading

[1:07:17] Voice 1: for the rest of the year. I'll probably have that data within a day or two. You know, certainly when

[1:07:22] Voice 1: we were at the end of quarter one, we were not seeing that we were saving much. I had heard from

[1:07:29] Voice 1: from Director Marlowe that there was likely going to be

[1:07:31] Voice 1: some savings in the area of LTC projects.

[1:07:35] Voice 1: You know, we've sort of thought that we may need to dip

[1:07:37] Voice 1: into that to fund the policy statement,

[1:07:40] Voice 1: the remainder of the policy statement work.

[1:07:42] Voice 1: If that decision is made, then that's, you know,

[1:07:44] Voice 1: not going to be available to flow into surplus

[1:07:46] Voice 1: to help with next year's budget.

[1:07:49] Voice 1: But yeah, unfortunately I just don't have more info

[1:07:52] Voice 1: at this point.

[1:07:53] Voice 1: I think, you know, if committees determine

[1:07:56] Voice 1: that there is project work on their list

[1:07:59] Voice 1: that they will not be able to achieve this year or that they plan not to undertake if you know

[1:08:04] Voice 1: if i'm given that information then certainly we can incorporate that and try and find some savings

[1:08:08] Voice 1: there so decisions at this table on any project work that is under executive committee's purview

[1:08:14] Voice 1: could assist with that

[1:08:16] Voice 16: and

[1:08:20] Voice 1: for the next fbc i really i don't know if

[1:08:23] Trustee Fast: there's some coaching

[1:08:24] Trustee Fast: the chair i don't know if it was helpful the way it was presented i heard several comments

[1:08:30] Trustee Fast: from trustees on sort of now it came across as this was my opinion i didn't like this or this

[1:08:35] Trustee Fast: is what we had to do rather than say let's have a conversation about the structure and the process

[1:08:39] Trustee Fast: and how we're going to go about this so i think there could be some there's some room to encourage

[1:08:44] Trustee Fast: the support the chair and setting up the conversation for success yeah

[1:08:51] Voice 16: well that's

[1:08:52] Voice 16: good advice to have more collaboration

[1:08:56] Voice 6: there um you know i was julia thank you very much for your

[1:09:02] Voice 6: report and i do appreciate don't take what i'm going to say wrong but i was reluctant to hear

[1:09:08] Voice 6: from you because we're looking for a life ring and that's a terrible mistake and if we think

[1:09:16] Voice 6: that we might be able to put off this bad news to another financial period because we're actually

[1:09:23] Voice 6: able to dip into surplus again that's where the dilemma lies for us and it's coming to us from

[1:09:30] Voice 6: many people to say this is you've been on this path for a long time allison morse who hasn't

[1:09:36] Voice 6: been elected to be on the trust for a while now has said this for a very long time the bomb in

[1:09:40] Voice 6: the attic is ticking and it's it's now the fuses at the very end um you know accounts and you know

[1:09:49] Voice 6: committee work in recent years it strikes me is more inclined to want to have these conversations

[1:09:57] Voice 6: at council than at committee and so we don't go with necessarily fully fleshed out recommendations

[1:10:03] Voice 6: to council and then council debates the recommendation council if we're gonna if we

[1:10:09] Voice 6: don't make some kind of you know for me as the chair i worry about march when the deadline is

[1:10:18] Voice 6: we have to have a budget we have to submit it and so we can't have a conversation in december that

[1:10:24] Voice 6: is going to continue to defer to continue to look for savings and over the years every time we've

[1:10:30] Voice 6: had a significant budget increase i think we've always gone back to staff and said where can you

[1:10:36] Voice 6: cut we don't often ask ourselves where if we can cut i think we're at that moment but we have to

[1:10:43] Voice 6: ask ourselves and my efforts were not well received at that and admittedly it wasn't

[1:10:51] Voice 6: necessarily well conceived on my part however i think that if we're in an urgent situation with

[1:10:57] Voice 6: with this budget we have to consider that i would also reflect that i think in the last recent

[1:11:03] Voice 6: history i have seen more budget cost overruns that have come to our attention that had never

[1:11:10] Voice 6: happened before because we're and thank you julia for running a really tight ship we're running a

[1:11:16] Voice 6: tight ship and now there's not much leeway and so we're at that crossroads i think of having to

[1:11:23] Voice 6: decide on these projects and council is challenged by wanting to do the federation work which is

[1:11:29] Voice 6: significant the water projects you've indicated housing projects are happening forestry projects

[1:11:35] Voice 6: reconciliation projects really big significant projects worthy of celebration for the successes

[1:11:40] Voice 6: as we have but there's local work that trustees want to do and that is a real difficulty but

[1:11:48] Voice 6: there's we have to uh in between now and december which is around the corner we have to um on

[1:11:56] Voice 6: november end of november we have to sort of come to some understanding i'm really grateful to see

[1:12:01] Voice 6: the executive committee projects requests on today's agenda which i think we need other

[1:12:05] Voice 6: a responsibility to look at closely um these are challenging times fiscally and i'm not sure what

[1:12:12] Voice 6: that looks like we always do in fact i was going to say the ceo has always reminded us and i forget

[1:12:19] Voice 6: the exact number there's 22 items seems to be a magic number there's 22 items on the strategic

[1:12:24] Voice 6: plan it needs to be 10. that's true that's all there's my word i'll go back to the ceo for your

[1:12:34] Voice 6: uh further report items i'm

[1:12:37] Voice 5: pretty much done uh we're i'm quite aware that the northern office

[1:12:43] Voice 5: and its cohort are under stress and have challenges and i'm aware of that the rest

[1:12:52] Voice 5: of the organization is um we don't get to be with those people to tell them directly as much as we

[1:12:56] Voice 5: want to but um you know the irony of talking about what we just talked about and we're down a couple

[1:13:07] Voice 5: service providers is going to be a challenge um so just to let you know

[1:13:22] Voice 5: so it's a it's a particular area of focus right now

[1:13:27] Voice 15: if i could can i speak to that for a moment

[1:13:30] Voice 15: I mean, I know it's not your department, but it

[1:13:33] Voice 16: is all, they're all

[1:13:34] Voice 15: your departments, but

[1:13:35] Voice 15: it, it is, it really hit me this past, last week about that.

[1:13:42] Voice 15: We have, um, uh, effectively, uh, three planners and that we, we have, we have, well, the RPM

[1:13:54] Voice 15: is acting as the island planner on two islands.

[1:13:59] Voice 15: The island planner on two other islands is part-time employee.

[1:14:06] Voice 15: and the one of their full-time planners is bonded full-time for the regional planning team

[1:14:12] Voice 15: it's um it really hit me when i heard all about how how stretched it is up there and so i'm glad

[1:14:21] Voice 15: there's some consciousness of that i just want you to be aware i'm hoping that there could be

[1:14:26] Voice 15: some sharing of some resources from the southern team just to help them get over this as much as

[1:14:33] Voice 15: i know that they're all fully engaged too um so that we can get through this next period

[1:14:41] Voice 15: so it's really challenging thank you correct

[1:14:45] Voice 6: and i'll note that the regional planning manager is

[1:14:49] Voice 6: with us on the line and so indeed want you to know and to share with your staff that indeed

[1:14:54] Voice 6: we are concerned and as i said earlier about the covid situation these are impacting individuals

[1:15:01] Voice 6: individuals families um that are part of our family i like to think of that and we all we care

[1:15:07] Voice 6: and and so we are concerned and it weighs on us but i would also like to say that it also

[1:15:13] Voice 6: applies to the salt spring office the salt spring office is having similar challenges with resources

[1:15:19] Voice 6: for the most significant island in the alice trust area in terms of workload

[1:15:24] Voice 6: um and so these are big challenges and indeed it ties directly into the budget which i think is

[1:15:30] Voice 6: what the ceo is hinting at there is that all of this fiscal responsibility um impacts how we're

[1:15:36] Voice 6: successful we are what the work we're doing and it affects all of the health and well-being of

[1:15:41] Voice 6: the individuals that work for us

[1:15:44] Voice 5: back to you ceo i'm done and i apologize for the length of that

[1:15:49] Voice 5: that was my

[1:15:50] Voice 5: record anything

[1:15:51] Voice 6: else on the corner i'm the ceo all right let us go over to uh julia

[1:15:58] Voice 6: mobs director of administrative services and what's happening in your world follow-up action

[1:16:05] Voice 6: list first and your partner yes

[1:16:07] Voice 1: i'll start with the follow-up action list i still only have three

[1:16:09] Voice 1: items on there thankfully uh the first one relates to policy review that's a financial policy related

[1:16:15] Voice 1: to budget control and adjustment authority um i will be turning some attention to that policy as

[1:16:20] Voice 1: we move through the budget cycle it relates more to budget adjustment post um adoption and so my

[1:16:25] Voice 1: My focus right now is on other financial policies that will actually impact budget decisions,

[1:16:30] Voice 1: primarily the reserves and surplus policy, which I'll be completing and bringing to FPC.

[1:16:37] Voice 1: The second item on my list is talking about benefits that relates to the new term of

[1:16:41] Voice 1: trustees.

[1:16:42] Voice 1: So that's not been prioritized as we've got some time.

[1:16:44] Voice 1: And item number three, to cover expenses for the chair to attend the celebration for the

[1:16:50] Voice 1: Elk Hatsum Howell Sound Biosphere Reserve.

[1:16:52] Voice 1: I haven't yet seen that come through or haven't heard from my staff that it's come through,

[1:16:56] Voice 1: so it will sit on the follow-up action list until we make sure that we've received that and dealt

[1:17:00] Voice 1: with it appropriately. So that it that's it for a follow-up action list. I can take questions

[1:17:05] Voice 1: before diving into my report.

[1:17:07] Voice 6: That was too easy. Any questions? No? All right, on to your report.

[1:17:14] Voice 1: Okay, so as I'm sure you're aware, my life is basically all budget at the moment. We have a

[1:17:20] Voice 1: a very short turnaround time between financial planning committee meetings this year. So

[1:17:25] Voice 1: typically there's a little bit more time between the October and November meetings for FPC.

[1:17:29] Voice 1: This year, there's only three weeks between those two meetings, which means only two weeks

[1:17:35] Voice 1: to get the agenda out. And so that's my main focus is gathering information from staff across

[1:17:42] Voice 1: the organization as to what changes might need to be implemented, reaching out for external data

[1:17:47] Voice 1: for changes as well. Of course, part of the assessment is figuring out whether or not we're

[1:17:51] Voice 1: going to have any excess surplus funds. And then prepping all the reports to go to FPC. So big

[1:17:58] Voice 1: focus. I am leaning into the management team quite heavily for a lot of that work. So I'm dragging

[1:18:05] Voice 1: them down with me. Thanks, public thanks to all of them for their assistance. So that's a big

[1:18:10] Voice 1: ticket item. Also, human resources continues to be very busy. We always have hiring competitions

[1:18:16] Voice 1: on the go. The public service agency who helps us with hiring competitions and is responsible for

[1:18:21] Voice 1: posting all of those to their website. They are very short staffed at the moment. And they are

[1:18:28] Voice 1: struggling with workloads. They for a short period of time, they were struggling so badly that they

[1:18:34] Voice 1: actually stopped answering their phones for the afternoons. So they were saying they'll only be

[1:18:40] Voice 1: answering their phones from eight till noon every day. I think there was a bit of an outcry related

[1:18:44] Voice 1: to that. So they're now answering their phones again all day, but they are expressing extended

[1:18:48] Voice 1: timelines for HR related matters, which includes hiring competitions. So we've asked managers,

[1:18:55] Voice 1: you know, if you are anticipating any hiring needs, please let us know very quickly so that

[1:19:00] Voice 1: we can try to get those posted. So yes, human resources always busy, seems to be busier.

[1:19:06] Voice 1: Technology side, the team seems to be doing well, continuing to support our move back to

[1:19:12] Voice 1: in-person meetings. So we're still sort of testing out the equipment and how all that's going.

[1:19:18] Voice 1: I've heard, you know, getting a fair amount of feedback that we're making progress in the right

[1:19:24] Voice 1: direction. So that's very good. That's keeping the team busy. That's probably it for an update

[1:19:30] Voice 1: from me. But again, questions are welcome.

[1:19:33] Voice 6: Questions for the director? No, looks like

[1:19:38] Voice 6: you're good. Thank you very much for joining us today, Juliette. Thank you very much for the

[1:19:41] Voice 6: So look, if you do, it gives joy to the heart of the CEO

[1:19:46] Voice 6: to know that we're on good financial footing.

[1:19:49] Voice 16: Happy to see you.

[1:19:52] Voice 6: Let us now go to Director of Local Planning Services,

[1:19:58] Voice 6: Acting Director, so Regional Planning Manager,

[1:20:01] Voice 6: Robert Kojima, over to you.

[1:20:03] Voice 6: Thank you for picking up the gauntlet and being here today.

[1:20:07] Voice 7: Thank you, Chair Luckham.

[1:20:09] Voice 7: Not a lot I can report on the in-progress items.

[1:20:12] Voice 7: that's that's under david's name um it looks like he's going to be busy when he gets back next week

[1:20:17] Voice 7: given the target dates on some of those items i can report well it's item six is completed and

[1:20:24] Voice 7: i know that item seven is is in progress right now that's the refund that was approved for

[1:20:29] Voice 7: the galley affordable housing rezoning on galliano okay thank you

[1:20:38] Voice 7: in terms of uh reports in david's

[1:20:41] Voice 7: absence um we will be needing to look at um reallocating some of the applications some of

[1:20:49] Voice 7: the application work from the northern office given the given the short fall and staff there

[1:20:55] Voice 7: so um yeah we're going to be reviewing that and potentially shifting some some application work

[1:21:00] Voice 7: to the other regions and basically working to respond to the fpc resolutions on the budget

[1:21:08] Voice 7: it and to get those back to uh julia in time for the next uh fbc agenda okay

[1:21:18] Voice 6: thank you robert any

[1:21:19] Voice 6: questions to the acting planning director uh dan rogers thanks

[1:21:24] Voice 15: robert and this may be an unfair

[1:21:26] Voice 15: question but number one on the follow-up action list and the only reason i asked the question

[1:21:30] Voice 15: which is about the uh the grant related to the potential grant related to the um uh watershed

[1:21:37] Voice 15: shed and the young uh it's because one of our trustees i think at gabriola reported on this

[1:21:42] Voice 15: as if it was a project that was actually happening that was unfolding and yet i hadn't i hadn't heard

[1:21:50] Voice 15: that it actually do you have any knowledge of it at all if the answer is no then yes i

[1:21:54] Voice 5: don't no okay

[1:21:55] Voice 15: thanks i

[1:21:56] Voice 5: believe it is happening

[1:21:57] Voice 15: okay yeah because it's not in our budget yet and um for next year

[1:22:05] Voice 15: maybe it's happening this year I don't know what it what are where it's at but I think it was from

[1:22:10] Voice 15: the RPC I think it was case trustee Langer eyes who said oh this is happening and um and I thought

[1:22:17] Voice 15: oh that's great great news but I hadn't seen anything other than it was there and I hadn't

[1:22:23] Voice 15: heard anything that it actually I

[1:22:24] Voice 5: don't know that Julia might know because she's worked with David

[1:22:27] Voice 5: but I know that we are in discussions with Natsuma and anyway

[1:22:34] Voice 15: that's another great win

[1:22:36] Voice 15: and I just didn't know if it had occurred,

[1:22:38] Voice 15: which was actually going to happen.

[1:22:41] Voice 15: So I don't see anybody putting their hand up

[1:22:44] Voice 15: to say that they know, so that's fine.

[1:22:46] Voice 5: But I can note that we can get something back to you on that.

[1:22:48] Voice 15: Yeah, yeah, that's fine.

[1:22:48] Voice 15: Have

[1:22:49] Voice 5: you heard of this, Julia?

[1:22:51] Voice 1: Yeah, sorry, my video was having some trouble.

[1:22:54] Voice 1: So what I've heard is that we're planning

[1:22:57] Voice 1: to spend those funds in the year.

[1:22:59] Voice 1: So I would then understand that it's moving forward.

[1:23:03] Voice 1: forward but that update was probably as of two weeks ago I haven't heard anything since

[1:23:07] Voice 1: I

[1:23:08] Voice 15: mean it's another good news story that is money in money out so but it's a great new story so

[1:23:15] Voice 15: hopefully I just wanted to get some clarification as to where it was at thanks

[1:23:19] Voice 5: Lisa Wilcox is on the

[1:23:22] Voice 5: call as well I don't know if Lisa's tracking the call right now but she's been doing

[1:23:26] Voice 5: substantial work okay it's fine it's not it's not time sensitive so I

[1:23:31] Voice 15: just was curious okay

[1:23:33] Trustee Fast: it did come to the regional

[1:23:35] Trustee Fast: planning committee

[1:23:36] Trustee Fast: and I believe

[1:23:39] Trustee Fast: there was quite a bit of information on it

[1:23:42] Trustee Fast: there about what was being done

[1:23:44] Trustee Fast: so that's probably where case

[1:23:46] converted and as far

[1:23:48] as I understand that

[1:23:49] it was basically a movement

[1:23:51] of

[1:23:52] Trustee Fast: funds and changes that were already

[1:23:53] Trustee Fast: I believe

[1:23:54] Voice 6: which is where case got that information

[1:23:59] Voice 6: very good

[1:24:00] Voice 6: okay so thank you

[1:24:02] Voice 6: Robert Kadima for stepping up. And let us now go to Director of Trust Area Services,

[1:24:10] Voice 6: Claire Breeder. Good morning, Claire. Nice to see you.

[1:24:17] Voice 3: Good

[1:24:18] Voice 10: morning. Thank you. I'm very pleased to join you this morning from Wissanich Territory.

[1:24:24] Voice 10: And I am happy to run you through the follow-up action list. There's not a lot of progress on

[1:24:29] Voice 10: many of these items as we've been focused on producing a request for proposals for the

[1:24:34] Voice 10: phase three of policy statement engagement which is now posted to the BC bid site and we're now

[1:24:39] Voice 10: into the next phase which is answering questions from potential bidders so that work continues and

[1:24:44] Voice 10: there'll be a document hopefully going up today with answers to the first set of questions that

[1:24:47] Voice 10: we've received in addition we there is at the end of the follow-up action list there's a request for

[1:24:54] Voice 10: a letter from Corbyn last name of Corbyn that has been sort of sent over the net to Director

[1:25:02] Voice 10: and the CAO for answers as it's primarily relating

[1:25:05] Voice 10: to HR matters.

[1:25:06] Voice 10: So just to let you know, on your next report

[1:25:08] Voice 10: that will likely be assigned to someone else.

[1:25:11] Voice 10: And finally, I'm hoping to address the oil spill

[1:25:14] Voice 10: related assignments on this list in the coming weeks

[1:25:17] Voice 10: now that we're through sort of some of them

[1:25:19] Voice 10: more pressing items related to the bid and budget.

[1:25:23] Voice 10: Generally, I'd be happy to take any questions.

[1:25:27] Voice 16: Any questions on the follow up action report?

[1:25:29] Voice 16: work what's

[1:25:35] Voice 15: the what's the i i must admit i i don't know public sector rfp process timelines

[1:25:43] Voice 15: i'm a little surprised to hear that it's now five weeks

[1:25:45] Voice 15: after the press council

[1:25:47] Voice 15: passed its motion that we're what would it be the timing in terms of of hopefully a lot

[1:25:56] Voice 15: awarding a contract and also I think I understood that one of the the terms RFP terms

[1:26:05] Voice 15: showed a deliverable by the end of April 2022 so is there going to be a proposal to then amend

[1:26:12] Voice 15: the timeline on the on the actual trust policy statement as well past the March trust council

[1:26:19] Voice 10: Yes, so with regard to the timing of issuing a contract that bid, the request for proposals deadline is November 12. We are working at our end to expedite review of those proposals, with the hope that we can get everyone quickly, you know, reviewing the proposals

[1:26:37] Voice 10: into a meeting and then negotiating a contract.

[1:26:40] Voice 10: I understand, I mean,

[1:26:41] Voice 10: they typically leave weeks for this process

[1:26:42] Voice 10: and we're hopeful we can achieve it by,

[1:26:45] Voice 10: within a week or two is the hope,

[1:26:47] Voice 10: but it remains to be seen how many proposals are received

[1:26:50] Voice 10: and how long it's gonna take us

[1:26:52] Voice 10: to work through the evaluation process.

[1:26:54] Voice 10: Currently, the timeline does actually take us into April

[1:26:57] Voice 10: and even May for the conclusion of the contract,

[1:27:00] Voice 10: but the certainty there will depend

[1:27:02] Voice 10: on the winning proposal and what is set out in that proposal.

[1:27:06] Voice 10: but we do anticipate it will take longer.

[1:27:09] Voice 10: And once we have a signed contract with an endorsed plan

[1:27:13] Voice 10: that's come forward from an engagement consultant,

[1:27:15] Voice 10: then we'll come back to council with a revised timeline

[1:27:17] Voice 10: for the initiative.

[1:27:22] Voice 6: Okay, thank you.

[1:27:24] Voice 6: Any other questions on the follow-up action list?

[1:27:28] Voice 6: Nope, all right.

[1:27:29] Voice 6: So over to you report, Dr. Frater.

[1:27:32] Voice 10: Okay, thank you, Chair Lecombe.

[1:27:34] Voice 10: Just top of our list right now

[1:27:35] Voice 10: is working on some news releases.

[1:27:37] Voice 10: One relating to the bid opportunity

[1:27:39] Voice 10: that we hope to issue today or tomorrow

[1:27:42] Voice 10: to make people aware that we're sort of moving

[1:27:43] Voice 10: into that next step.

[1:27:45] Voice 10: Secondly, we'll work on one really regarding

[1:27:47] Voice 10: the Islands Trust Act changes.

[1:27:49] Voice 10: So, so Chair Leckham, you can expect some drafts

[1:27:51] Voice 10: coming your way.

[1:27:53] Voice 10: Happy to report that we've been made it through

[1:27:55] Voice 10: all the delegation and presenter thank you letters.

[1:27:57] Voice 10: So those should have gone out or will be going out shortly.

[1:28:01] Voice 10: Also the briefings to Bowen Island municipality

[1:28:04] Voice 10: flowing through from trust council have gone

[1:28:07] Voice 10: and we have issued a trust programs committee agenda

[1:28:09] Voice 10: for the meeting on Friday I'm pleased to report that we're welcoming Tara Tedesco to the team

[1:28:14] Voice 10: in the community communication specialist role and she has been orienting herself to

[1:28:20] Voice 10: the work and preparing to work on the living in the trust area mailing program of TPC

[1:28:26] Voice 10: Lisa Wilcox and I are meeting with Flynnrow staff tomorrow to further the Crown land

[1:28:32] Voice 10: agreements project and are getting closer to getting more specific around the agreement itself

[1:28:40] Voice 10: so we're hoping to really move that forward tomorrow into a more you know we've been in a

[1:28:44] Voice 10: scoping and exploring stage and hoping to narrow it up and then once we move further into that

[1:28:49] Voice 10: process we'll be bringing Bowen Island Municipality into the conversation as we look to move towards

[1:28:54] Voice 10: drafting. Of course the other big item is the budget consultation process so we'll be bringing

[1:29:00] Voice 10: a um advertising plan and schedule and so on to fpc for their next meeting and um i think those

[1:29:09] Voice 10: are really the highlights um i would say um vicky swan is leaving us so we're going to have a

[1:29:13] Voice 10: vacancy for some time uh in the communication specialist role so essentially i'll be taking

[1:29:18] Voice 10: on those duties again with some support from tara tedesco until we're able to conclude a new hiring

[1:29:24] Voice 10: process we um have um just closed a request for resumes so i'll be going through those

[1:29:29] Voice 10: and hope to find a successful candidate in there. Happy to take any questions.

[1:29:35] Voice 10: Any

[1:29:36] Voice 6: questions to the director on her report? No, okay. I just want to thank you, Claire,

[1:29:44] Voice 6: for getting the last week, getting the annual report out. I expect that that will be tabled

[1:29:50] Voice 6: in the legislature sometime in the future and it would be good to know personally when that

[1:29:55] Voice 6: might happen. It's a moment where the Island Trust.

[1:30:00] Voice 6: to be forefront in the legislature which i think is important so thank you for

[1:30:04] Voice 6: all your work thank

[1:30:06] Voice 10: you i will try and get you that date from provincial staff okay

[1:30:09] Voice 6: um let us continue on

[1:30:12] Voice 6: that thank you again claire for your extensive action report uh legislative services manager

[1:30:20] Voice 6: carmen teal common sure thank

[1:30:24] Voice 13: you chair so on the first item or amendments to trust council

[1:30:29] Voice 13: of policies i think we're about two-thirds of the way through the top priority list there were a

[1:30:34] Voice 13: couple of things added that i didn't have on the list so it grew a little bit um for the second

[1:30:40] Voice 13: item uh policy for electronic meetings what we're focusing on right now is the wording in the trust

[1:30:47] Voice 13: council procedure bylaw there are two areas for electronic meetings and we'll be going through

[1:30:53] Voice 13: that today and the third item is for julia to kick start um to make amendments to that policy 652.

[1:31:04] Voice 13: we'll have a

[1:31:05] Voice 13: short report unless there are any questions on that

[1:31:09] Voice 6: any questions on the

[1:31:10] Voice 13: fraul if you al over here so working on trust council bylaw 101 procedure amendments for

[1:31:19] Voice 13: november test council and waiting for results of the legal review on the electronic meetings

[1:31:23] Voice 13: portion. We want to be sure we get this right so that we don't have any hiccups after we've amended

[1:31:30] Voice 13: our bylaw. We want to make sure the wording and the intent addresses what is spelled out in the

[1:31:37] Voice 13: amended regulation we just got. I'm preparing a response to trust counsel on that resolutions

[1:31:43] Voice 13: without meeting policy and the main focus seems to be whether RWMs should follow the open meeting

[1:31:50] Voice 13: rule I I think they should and I'm going to make a case for that to follow that

[1:31:55] Voice 13: in other words to not discuss matters when you're running an

[1:32:00] Voice 13: RWM process not

[1:32:01] Voice 13: discuss them amongst trustees because you're outside of a meeting so it is not

[1:32:07] Voice 13: a transparent process so that'll be some

[1:32:09] Voice 13: of the arguments I'm making and I'll use

[1:32:12] Voice 13: the ombudsperson's report on open meetings as well as talking to a

[1:32:16] Voice 13: ministry staff contact as to how

[1:32:18] Voice 14: they see it

[1:32:19] Voice 13: i think it's a very rare sort of privilege to be

[1:32:23] Voice 13: able to do business outside of the meeting and i'm not aware of other local governments in bc

[1:32:27] Voice 13: that have

[1:32:27] Voice 13: that authority so we may be the only one secondly there are ongoing fois coming in

[1:32:36] Voice 13: regarding bylaw enforcement matters it's it's almost exclusively what we're getting fois on

[1:32:41] Voice 13: these days is bylaw enforcement cases and uh to that end uh young anderson offers us some sessions

[1:32:48] Voice 13: throughout the year as part of our as part of our contract and uh we're arranging a session with um

[1:32:55] Voice 13: legislative clerks and bylaw enforcement staff to review the foi legislation as it relates to bylaw

[1:33:02] Voice 13: enforcement records so we're all really clear on which sections we can use to sever or withhold

[1:33:09] Voice 13: hold and which parts of bylaw enforcement records we must basically make public as part of an FOI

[1:33:18] Voice 13: request. And then lastly, I'm starting to think about the election process for next year and the

[1:33:24] Voice 13: contracts we have with seven regional districts. They're all

[1:33:28] Voice 1: a little bit

[1:33:29] Voice 13: different from one

[1:33:30] Voice 13: another and take some really careful review by both Islands Trust and the RD before they're

[1:33:38] Voice 13: uh ready to be approved so that's what's on the plate these days thank

[1:33:44] Voice 6: you uh questions uh laura

[1:33:46] Voice 6: patrick on department's report yeah

[1:33:49] Trustee Fast: no thank you i i i think debate is what make is the differential

[1:33:54] Trustee Fast: for a resolution without meaning if any member feels they want to debate that that ends you know

[1:34:02] Trustee Fast: that that to me ends the resolution without meaning then

[1:34:06] Voice 13: it can be pushed to uh the matter

[1:34:07] Voice 13: can be pushed correct that

[1:34:08] Trustee Fast: it needs a meeting because that's how i've dealt with it on every

[1:34:12] Trustee Fast: local trust in the ms that's that's the line yeah someone has you know it's different to contact

[1:34:18] Trustee Fast: staff and maybe have a question yeah i'm just kidding but but if i now want to debate that

[1:34:24] Trustee Fast: as soon as i say that word with one two three

[1:34:26] Voice 12: hundred trustees yes

[1:34:28] Voice 14: it's no longer that is the

[1:34:30] Voice 14: line i think that helps make that

[1:34:32] Voice 12: line yeah

[1:34:33] Voice 15: you're going to get pushback you know you saw the push

[1:34:38] Voice 15: back yeah and i'm i am always struck by maybe vancouver has its own system but they have

[1:34:47] Voice 15: caucuses they get together and talk about the issues that are going to go on on it at city

[1:34:51] Voice 15: council they talk amongst each other all the time they develop strategies and do all those things

[1:34:56] Voice 15: and i always wondered how they got away with that but they do it all the time is

[1:35:02] Voice 13: it done at a

[1:35:03] Voice 13: committee level oh

[1:35:04] Voice 15: oh there's parties in vancouver so back in the days when it was cold they would

[1:35:11] Voice 15: all get together the six of them they would decide what their position was going to be at city council

[1:35:16] Voice 15: and they'd go into they'd go in and deliver that and i always wondered how they got away with that

[1:35:21] Voice 15: given what i've learned was being on islands trust i think the the discussion that you heard at trust

[1:35:27] Voice 15: council is if joe joe and and sally on on two different islands want to talk about something

[1:35:33] Voice 15: they're not a quorum they can't make any decisions they're just talking something through

[1:35:37] Voice 15: so i mean you're gonna

[1:35:39] Voice 15: that's why i referred it back to you so that we can get that that advice

[1:35:43] Voice 15: and

[1:35:44] Voice 5: you're going to get pure advice from carmen because this may indeed be her last trust council

[1:35:49] Voice 5: yes maybe march maybe march yeah march would be yeah but

[1:35:54] Voice 15: here yeah

[1:36:01] Voice 15: given we're all doing ground dog day it's really 2027

[1:36:06] Voice 15: we're still here

[1:36:07] Voice 6: yeah well there you go so um i'll just chime in on the iwm thing as well

[1:36:12] Voice 6: is i support completely the path that you're taking here um and mostly because what i

[1:36:18] Voice 6: I feel is the most significant element of this.

[1:36:22] Voice 6: This is a special privilege that is offered

[1:36:24] Voice 6: to the islands trust, nobody else.

[1:36:28] Voice 6: And it's a privilege, not a right.

[1:36:32] Voice 6: And there seems to be this notion that it's my right

[1:36:35] Voice 6: to debate or discuss these items or issues.

[1:36:39] Voice 6: And I think that with respect to what Dan just said,

[1:36:42] Voice 6: the whole open meeting policy and procedures

[1:36:46] Voice 6: provincially has changed a lot since the days of Coke.

[1:36:50] Voice 6: And maybe today the world would be different because the charter has also

[1:36:55] Voice 6: changed in those times. And, you know, somebody said, well,

[1:37:00] Voice 6: we should go ask the province, but what they think, quite honestly,

[1:37:05] Voice 6: I think the province could withdraw that privilege as easily as they could

[1:37:10] Voice 6: amend it, or we might interpret it in a different way than they will.

[1:37:14] Voice 6: So I think we want to respect that.

[1:37:16] Voice 6: Because the life of the Allen's Trust would be a lot more difficult if we didn't have that ability to make administrative decisions via an RWF.

[1:37:26] Voice 6: It would be a lot more difficult.

[1:37:28] Voice 6: And the public wouldn't be getting draft minutes.

[1:37:31] Voice 6: They wouldn't be getting all of these other things, adoptions and whatever else we can do under that legislation.

[1:37:37] Voice 6: So let's try and make this clear and try and get everybody to understand the rationale for it and the privilege that exists with it.

[1:37:46] Voice 6: um in order to retain that okay when i talk to other local governments about oh yeah we'll do

[1:37:52] Voice 6: that like a what how do you do that yeah but yeah committee of the holes i you know i watch

[1:37:58] Voice 6: the committees of the holes of north california yeah

[1:38:00] Voice 4: okay

[1:38:03] Voice 6: uh somebody said that that was legal

[1:38:07] Voice 6: and it's municipality which again is different than well though they're a different administrative

[1:38:12] Voice 6: body your own community charter so um that's it um that actually concludes our follow-up action

[1:38:24] Voice 6: listed on director's reports quite honestly at 10 30 i would like to have a break 10 minutes and

[1:38:29] Voice 6: we'll come back and then we'll go through to lunch and we'll be we'll start off with the uh vice

[1:38:34] Voice 6: chair reports from the committees okay

[1:38:38] Voice 1: so let's go

[1:38:38] Voice 6: for 10 minutes we throw the coffee cups get

[1:38:41] Voice 6: just get some fresh air take this mask off go outside yeah

[1:38:44] Voice 4: thank you very much

[1:38:45] Voice 4: good

[1:51:38] Voice 6: morning once again everybody that's joining us um from afar as well as the office here

[1:51:49] Voice 6: uh the executive committee meeting of october the 27th um so we've gotten through uh to item

[1:51:58] Voice 6: 5.2 on our agenda here now we're gonna go to local trust committee chair updates i think

[1:52:05] Voice 6: i'm going to start with sue helen fast on the video screen there and let us know what's happening

[1:52:10] Voice 6: in your local trust committee sure

[1:52:13] Trustee Fast: happy to um i'll just uh report quickly just um since our

[1:52:20] Trustee Fast: teleconference on wednesday um i had a uh a few things how sound community forum was on friday

[1:52:29] Trustee Fast: dan sent around a uh uh email describing what happened there but that was held on bowen island

[1:52:37] Trustee Fast: and uh really terrific to um uh touch base with in person with so many of our local electeds from

[1:52:44] Trustee Fast: our area and uh the islands trust was uh recognized for the support uh that we provide the secretariat

[1:52:51] Trustee Fast: uh function and um dan presented and i'm sure you'll talk about that dan your presentation at

[1:52:58] Trustee Fast: at the Howe Sound Community Forum.

[1:53:00] Trustee Fast: I just will whip through this then.

[1:53:03] Trustee Fast: The next day I was at a budget session

[1:53:06] Trustee Fast: for Metro Vancouver online.

[1:53:09] Trustee Fast: And so their budget cycle is beginning as well.

[1:53:12] Trustee Fast: And Bowen Island Municipality met Monday night.

[1:53:15] Trustee Fast: A couple of things I just wanted to report.

[1:53:18] Trustee Fast: One is the, we've finalized and approved

[1:53:23] Trustee Fast: the tax exemption, property tax exemption

[1:53:25] Trustee Fast: for the three Cape Roger Curtis properties

[1:53:28] Trustee Fast: owned now by the Bowen Island Conservancy.

[1:53:31] Trustee Fast: And that is becoming a nature reserve.

[1:53:34] Trustee Fast: And so that was great to see that get through that cycle.

[1:53:40] Trustee Fast: The budget process is beginning at BIM as well

[1:53:43] Trustee Fast: at Bowen Island Municipality.

[1:53:45] Trustee Fast: So we approved a budget schedule

[1:53:48] Trustee Fast: that's in the agenda for Monday,

[1:53:51] Trustee Fast: if anybody's interested in that.

[1:53:53] Trustee Fast: and uh i mentioned already about um i spoke to the islands trust budget uh and the proposed uh

[1:54:02] Trustee Fast: budget contribution uh mount gardner was on the agenda in the um caos uh report so just so you

[1:54:12] Trustee Fast: know uh there has been a letter from um the province to uh bowen island municipality uh to

[1:54:20] Trustee Fast: staff um and it's ambiguous but at least it means that the uh uh top of mount gardner will be

[1:54:28] Trustee Fast: pedestrian only or no motor vehicles and uh recreational vehicles and um and there will be

[1:54:35] Trustee Fast: a pedestrian route up the mountain to the summit but the rest of it is is uh up in the air so

[1:54:43] Trustee Fast: claire i'll be interested to hear um what happens with the crown agreements uh the good um

[1:54:50] Trustee Fast: I think it's a good step forward, really, because it means that the Bowen Island municipality is going to play a role, which up until then, we hadn't even had a response.

[1:55:01] Trustee Fast: So that'll be managing the pedestrian precinct, the visitor experience, if you will, of hiking on Mount Gardner.

[1:55:10] Trustee Fast: And then Metro 2050, I'll mention when we get down to that budget topic.

[1:55:15] Trustee Fast: And I have Denman coming up next week on Tuesday. Thank you.

[1:55:23] Voice 6: yeah thank you uh trustee council sir on fast um let's go to dan rogers okay thanks very much

[1:55:30] Voice 15: uh and yes thanks to bowen for hosting us on the uh the house now forum it was um a wonderful

[1:55:38] Voice 15: to be together again as i said in my report there were i guessed about um 55 or 60 people there

[1:55:45] Voice 15: uh and um you know it was it was really great to be able to gather and i think everybody was

[1:55:52] Voice 15: was very happy to be there plus there were about 20 on us they they used some program called owl

[1:55:58] Voice 15: i don't know what it was anyway it was a good event we were well received um we got quite a

[1:56:03] Voice 15: bit of time on the agenda i was surprised how much time we got we got like 20 minutes kate

[1:56:08] Voice 15: louise got to make a pitch for the conservancy and making donations to the conservancy so

[1:56:12] Voice 15: So she was very happy about that.

[1:56:16] Voice 15: I had Gabriola last week.

[1:56:18] Voice 15: It was a, we were using the electronics

[1:56:22] Voice 15: as I talked about earlier, the broadcasting,

[1:56:25] Voice 15: it worked pretty well.

[1:56:26] Voice 15: I was quite impressed at how easy it was.

[1:56:32] Voice 15: So that was good.

[1:56:33] Voice 15: It was a relatively uneventful meeting,

[1:56:39] Voice 15: but there are issues on the agenda coming on Gabriola

[1:56:43] Voice 15: that are going to be more impactful.

[1:56:46] Voice 15: We've got a cell tower proposal on Gabriola that's coming,

[1:56:49] Voice 15: and we have a fairly large redevelopment proposal coming,

[1:56:53] Voice 15: the Silva Bay coming, that's going to be on our agenda sometime soon.

[1:56:57] Voice 15: There was a discussion around the FPC about the project

[1:57:09] Voice 15: project that's on the, from Gabriola, that's on the, currently on the projects list.

[1:57:16] Voice 15: And then Maine Island was canceled because of the weather on Monday.

[1:57:20] Voice 15: It was interesting. They canceled my ferry on Sunday night, but then Monday morning,

[1:57:24] Voice 15: the power went out. We just canned the whole meeting. We've done a couple of administrative

[1:57:28] Voice 15: matters by RWM. And we have some other things. There's an interesting development on the housing

[1:57:40] Voice 15: a proposal on Main Island in that the landowner,

[1:57:47] Voice 15: it's himself, the person who owns the land

[1:57:49] Voice 15: that the development is proposed on as for healthy reasons

[1:57:53] Voice 15: that he's got some family members

[1:57:55] Voice 15: who are going to be acting instead.

[1:57:58] Voice 15: And they've asked for a pause on that whole development

[1:58:00] Voice 15: and that's causing some angst amongst the applicant,

[1:58:04] Voice 15: which is the housing society.

[1:58:06] Voice 15: We have to work our way through that.

[1:58:07] Voice 15: that um and then we had a cim on uh on galliano on saturday for two and a half hours which was

[1:58:15] Voice 15: very well done uh kudos to both the planner and the applicant it's for their second housing

[1:58:21] Voice 15: development called galley as opposed to giggers galley is the one that used to be galliano green

[1:58:26] Voice 15: um and it's surprisingly um getting mostly positive public feedback and i i'm thinking

[1:58:35] Voice 15: in my brain that's because they went through all of the rigors of um of all the public concerns

[1:58:42] Voice 15: about this particular piece of property seven or eight years ago when they rezoned it the first

[1:58:47] Voice 15: time and so it's already been through that ocp and it's designated as

[1:58:51] Voice 4: an affordable housing piece of

[1:58:52] Voice 15: land anyway but it was a very well well done it was very well received um i think we'll be moving

[1:58:59] Voice 15: forward with that pretty early in the new year when some data monitoring around water the only

[1:59:04] Voice 15: of real issues here to be watered. Other than that I've been acting as a member of CAS monitoring the

[1:59:12] Voice 15: ship off Victoria and that's been an interesting very interesting experience it doesn't really

[1:59:18] Voice 15: seem to be so far affecting our area but I wanted to make sure of that so I've been sitting in on

[1:59:24] Voice 15: the calls and watching the Coast Guard and the whole idea of that Coast Guard response has been

[1:59:32] Voice 15: it's been it's actually worked pretty well there's been between 50 and 75 people on every

[1:59:38] Voice 15: one of the coordination calls so people are watching very carefully what's going on and

[1:59:43] Voice 15: the reports are getting shorter and shorter as as we get in and as the as the the nature of the

[1:59:49] Voice 15: of the problem on the ship has become clearer and clearer and there's crews on there fighting

[1:59:55] Voice 15: what's become also clear is they have no idea where those

[1:59:59] Voice 15: you know

[2:00:00] Voice 1: those containers are

[2:00:01] Voice 15: off the coast of vancouver island they were last projected to be off cape

[2:00:06] Voice 15: scott heading towards cape scott but they really don't know which is um really quite disturbing

[2:00:12] Voice 15: to know they don't they don't seem to be knowing what what where they are or what was in so are

[2:00:18] Voice 15: they floating they don't know yeah

[2:00:21] Voice 6: the the question the question was whether they some or

[2:00:24] Voice 6: all of them have sunk or are neutrally buoyant and drifting around so

[2:00:30] Voice 15: they don't they don't know

[2:00:31] Voice 15: they can't they there's no tracking there's no tracking on the actual containers and there was

[2:00:37] Voice 15: a they had deployed a u.s not canadian floating boy that was supposed to track them and it failed

[2:00:43] Voice 15: after about two days so they've been trying to find them again by overflights and of course the

[2:00:48] Voice 15: weather has impeded that and so uh 40

[2:00:52] Voice 6: containers 40.

[2:00:54] Voice 15: and then they well you probably read the news

[2:00:56] Voice 15: reports that the ones on board that were on fire are full of tires as it appears um so anyway it's

[2:01:03] Voice 15: you know it's not a good news story other than it but uh but it's been interesting and hopefully

[2:01:09] Voice 15: there's lots and lots of lessons and as secretary chair could have it could have happened anywhere

[2:01:14] Voice 15: with the weather you know i mean the weather was bad but uh it's thank god it didn't happen in a

[2:01:20] Voice 15: populated area but it's not it's not good it's in the 40 the fact that they can't track those

[2:01:28] Voice 15: 40 containers is pretty amazing but they can't anyway that's my that's

[2:01:35] Voice 6: my update i just might

[2:01:37] Voice 6: make a remark that you know because you guys don't know marine is my really big hot topic

[2:01:43] Voice 6: that we just don't simply get enough consideration for the significance or important but certainly

[2:01:49] Voice 6: losing 40 containers is one topic which is different not likely to happen within our

[2:01:55] Voice 6: area of jurisdiction and we don't

[2:01:58] Voice 6: often get container ships like that in Pumper Sound but

[2:02:02] Voice 6: we do get them and that fire could happen in Pumper Sound and we're giving a lot the reports

[2:02:09] Voice 6: that you provided, Dan, are great,

[2:02:13] Voice 6: are indicating that the air quality monitoring

[2:02:16] Voice 6: is not a problem, all that kind of stuff.

[2:02:19] Voice 6: Well, it's out in Juan de Figo Strait

[2:02:21] Voice 6: where the wind is blowing.

[2:02:22] Voice 6: And what kind of air quality are you going to measure?

[2:02:25] Voice 6: Anyway, if that was happening in an enclosed system

[2:02:28] Voice 6: like pump or sound,

[2:02:29] Voice 6: the air quality would be bottoming out.

[2:02:33] Voice 6: And so for me, this is another learning opportunity,

[2:02:38] Voice 6: which doesn't ever seem to come to pass that we learned or at least that they don't get that

[2:02:46] Voice 6: information out to us about what they learned and what they can do to prevent these kinds of

[2:02:49] Voice 6: incidences happening in the future and certainly the response was delayed and again if that

[2:02:56] Voice 6: happened in plumper sound that delay would be on and just be beyond belief yeah

[2:03:03] Voice 15: there's no doubt

[2:03:04] Voice 15: that as you watch it unfold while they're they're sort of on it it took a long time for them to get

[2:03:11] Voice 15: to it if you get later unfortunately

[2:03:12] Voice 6: the weather worked in their favor it was bad but the real

[2:03:17] Voice 6: weather hit the bomb never struck it didn't blow 100 knots continuously for two days

[2:03:26] Voice 6: that's my two cents well

[2:03:27] Trustee Fast: i mean for emergency response they will do a exhaustive debrief and

[2:03:32] Trustee Fast: hopefully and and lessons learned that that is a critical component of emergency response and i

[2:03:37] Trustee Fast: would absolutely expect the coast

[2:03:39] Voice 6: guard will do that sure but the reporting i've seen in the past

[2:03:45] Voice 6: of incidents is i don't think necessarily nobody takes it home and makes i

[2:03:50] Trustee Fast: think they have to if

[2:03:51] Trustee Fast: they don't and that's something you could call out their advocacy but i would i'd be shocked if they

[2:03:55] Trustee Fast: don't

[2:03:55] Voice 15: it was about 48 hours after the fire started before they started doing air monitoring which

[2:04:00] Voice 15: struck me as a long delay I wondered why it took so long and it was probably 60 hours before they

[2:04:07] Voice 15: got the firefighting crew on board the ship well

[2:04:11] Voice 6: that's not too much but trustee fast over to you

[2:04:15] Voice 6: and then we'll continue on sure

[2:04:17] Trustee Fast: thank you I've appreciated being in the loop on this uh evolving

[2:04:20] Trustee Fast: story and seeing um what comes from the uh situation reports um because in how sound we could

[2:04:29] Trustee Fast: could uh be looking at um uh wood fiber lng is still a uh project on the go so there could be

[2:04:39] Trustee Fast: a big fairly buoyant tankers that catch a lot of wind and uh they're not covered under the

[2:04:46] Trustee Fast: petroleum kind of rules they're under this toxic substances kinds of rules so

[2:04:53] Trustee Fast: theoretically could have the same kind of response anyway that's very interesting to watch it because

[2:04:58] Trustee Fast: there could be all kinds of things we don't know what's going past us in those various

[2:05:03] Trustee Fast: ships and uh what could be uh a ship looking for a place where is it going to go next

[2:05:11] Trustee Fast: anyway thank you great

[2:05:14] Voice 6: thank you um lord patrick over to you for your uh

[2:05:17] Voice 6: sure i

[2:05:19] Trustee Fast: don't recall if i had reported back out on anyway let you know that we were having a meeting

[2:05:25] Trustee Fast: of david uh minister evie um on october 13th but the animals and myself peter grove and uh

[2:05:33] Trustee Fast: gary holman did have a meeting uh with minister evie uh housing uh executives and staff and so

[2:05:42] Trustee Fast: forth on primarily salt spring and support for projects on salt spring so it was a good meeting

[2:05:48] Trustee Fast: and it was good to have his attention on such an important issue.

[2:05:54] Trustee Fast: I had Saturna in person for the first time there last week on October 21st.

[2:06:02] Trustee Fast: We actually had an application to consider a developed permit.

[2:06:08] Trustee Fast: Yeah, we did.

[2:06:10] Trustee Fast: So it was exciting.

[2:06:13] Trustee Fast: and they also provided a good direction on their minor update project that they're doing

[2:06:21] Trustee Fast: made our way through there there was one of the trustees did report on the budget

[2:06:28] Trustee Fast: three people present in the room but recorded it in sort of a alarmist way i did come back and say

[2:06:37] Trustee Fast: it was the first cut of a budget when is the first cut of a budget ever small it's just the process

[2:06:44] Trustee Fast: we have to go through so um it might be why we're seeing a lot of comments coming from saturn

[2:06:53] Trustee Fast: um i did i did have that executive decision not to haul the equipment over there because i had

[2:06:58] Trustee Fast: did not get my training and uh i did manage to i think make a former senator not happy by that

[2:07:06] Trustee Fast: decision but well um it was uh it was good to be over there uh even with three people the the town

[2:07:15] Trustee Fast: hall went an hour it's been like an hour is what the town hall needs with their three or nine in

[2:07:20] Trustee Fast: the room you have to have about an hour of talking to sort of get through the first meeting i had a

[2:07:29] Trustee Fast: special meeting which we did virtually for north pender on friday on the 22nd

[2:07:33] Trustee Fast: it was just on the projects because we had to cancel uh our previous meeting so we were

[2:07:41] Trustee Fast: working through the the land land use uh bylaw review project uh made a lot of uh

[2:07:49] Trustee Fast: i guess important right the most most important direction they gave was there was a commercial

[2:07:53] Trustee Fast: accommodation zone near the driftwood center that they would like to see

[2:07:57] Trustee Fast: considered for what we would like to see considered for um rental housing zoning so

[2:08:03] Trustee Fast: it'll be interesting to see that one proceed its way through on north pender they also

[2:08:11] Trustee Fast: wanted to have a joint meeting with south pender um floor area conversation i told them they wanted

[2:08:20] Trustee Fast: to have a

[2:08:20] Trustee Fast: joint meetings on they had a desire to

[2:08:23] Trustee Fast: have the short-term vacation rental bylaws be

[2:08:26] Trustee Fast: identical in joint meetings but then they ended up being different so i prepared again that we

[2:08:31] Trustee Fast: assume they're going to be the same they may end up different um but that's something like this

[2:08:37] Trustee Fast: i have more tender tomorrow uh it's going to be primarily all application based from because we

[2:08:44] Trustee Fast: have that meeting that was delayed so uh the equipment will be over there we cross our fingers

[2:08:48] Trustee Fast: one of the trustees will be joining us from out of the country uh so it's gonna be a test of my

[2:08:54] Trustee Fast: my full skill set on operating the meeting in this matter i did give public warning on that

[2:09:01] Trustee Fast: you're

[2:09:01] Voice 5: going international first

[2:09:02] Trustee Fast: i'm going international first time out

[2:09:05] Voice 5: so

[2:09:06] Trustee Fast: i did warn the public that we're watching last friday that just be patient and that we

[2:09:11] Trustee Fast: will do our best and there were no promises that it would all work but that at minimum

[2:09:15] Trustee Fast: we'd have it recorded so that's

[2:09:20] Voice 14: all i have at the moment okay

[2:09:25] Voice 6: thank you laura um from my uh

[2:09:31] Voice 6: secretary um i want to start off with uh after our um just because i feel it's necessary to

[2:09:39] Voice 6: um after our executive committee meeting last week of course we had financial planning committee

[2:09:43] Voice 6: and the ceo has reported on that um and as laura has just said and it's so very very true the first

[2:09:52] Voice 6: draft of the budget is always high and that we make every effort to bring it down when the

[2:09:57] Voice 6: reality of it dawns i think it's really important that the work of fpc um continued um in order to

[2:10:07] Voice 6: allow a fulsome conversation at council when we get there on this first draft so that um

[2:10:13] Voice 6: we can come to grips with what the percentage of the increase that we're

[2:10:17] Voice 6: going to be comfortable with as a council and then level of work that we

[2:10:22] Voice 6: want to accomplish in the remaining portion of our term.

[2:10:26] Voice 6: And so that's certainly reality.

[2:10:29] Voice 6: What did seem to be,

[2:10:31] Voice 6: to be missing that I want to speak to now is the Bowen

[2:10:36] Voice 6: Island increase. And every time we see a big increase,

[2:10:40] Voice 6: we always actually I anyway I'm in shock about well how come that's so there's such a difference

[2:10:47] Voice 6: between the council budget increase and the loan increase

[2:10:50] Voice 6: but of course land values and all these

[2:10:52] Voice 6: other things come into play on this of which we don't have any control but it certainly just

[2:10:57] Voice 6: continues to beg that question that has been asked by Bowen and we've asked ourselves about

[2:11:01] Voice 6: how it is that we might reconcile that into the future and so that conversation is still out there

[2:11:06] Voice 6: i just want to acknowledge that that conversation is still out there i'll come to you a second uh

[2:11:12] Voice 6: um so i'll just finish my report um and then so from there i went on to um

[2:11:20] Voice 6: uh a salt spring island special meeting um on friday uh which was um a presentation by uh

[2:11:27] Voice 6: a conservation uh about a conservation support tool for coastal lego spur zones on salt spring

[2:11:33] Voice 6: And it was a panel discussion of a group of individuals on Salt Spring and otherwise at UBCM, at UBCA, Dr. Tara Martin and Riley, I think was the other co-author of that document.

[2:11:49] Voice 6: really fantastic document talking about the conservation

[2:11:54] Voice 6: of the Coastal Douglas fir on Salt Spring,

[2:11:56] Voice 6: which I think applies much more broadly

[2:11:59] Voice 6: to the entire Islands Trust area

[2:12:00] Voice 6: that is in the Coastal Douglas fir zone,

[2:12:05] Voice 6: addressing everything from water,

[2:12:08] Voice 6: the core pieces that need to be protected,

[2:12:11] Voice 6: contiguous forest cover,

[2:12:13] Voice 6: and then indeed how that expands out into the other areas,

[2:12:17] Voice 6: but a really really good conversation i would encourage everybody to watch the recording it

[2:12:22] Voice 6: was very good um you have some comments it

[2:12:24] Trustee Fast: was a science working group for the

[2:12:27] Trustee Fast: project that staff

[2:12:28] Trustee Fast: created yeah yeah

[2:12:30] Trustee Fast: and it was a mapping tool that was built on layering all lots of

[2:12:36] Trustee Fast: of information all together into a tool that allows you to look at it has all the

[2:12:43] Trustee Fast: the ecosystem values and things in there,

[2:12:45] Trustee Fast: as well as the water recharge mapping,

[2:12:48] Voice 14: contiguous forests, the LiDAR,

[2:12:51] Voice 14: the big trees.

[2:12:52] Voice 14: It's basically a combination.

[2:12:55] Voice 14: We

[2:12:55] Trustee Fast: had a grad

[2:12:55] Voice 14: student from UBC that worked on.

[2:13:00] Voice 6: We're definitely worth taking the time.

[2:13:03] Voice 6: It's two hours, I think.

[2:13:04] Voice 6: But definitely worth taking the time to view.

[2:13:07] Voice 6: Good information.

[2:13:09] Voice 6: And I want to thank the science working group

[2:13:12] Voice 6: for the work that they've done to advance that conversation in the community and of course the

[2:13:17] Voice 6: thing that was echoed in the room was the necessity to engage with all voices in the community

[2:13:23] Voice 6: about forestry um and indeed that goes into the whole conversation about the cut tree cutting

[2:13:29] Voice 6: bylaws and the like is how we're going to pull this all together this conversation needs to

[2:13:33] Voice 6: happen in the entire community so i just finished my report um here on other activities um and so

[2:13:41] Voice 6: So from there, I went yesterday, in fact, attended the Pacific Institute for Climate Solutions.

[2:13:47] Voice 6: There was a workshop on escalating wildfires, adaption and mitigation strategies for communities and forests.

[2:13:54] Voice 6: And it was kind of a recap of what happened this year with the wildfires in British Columbia that continue to grow at very big numbers historically since the 1920s, which the record goes back to.

[2:14:09] Voice 6: but Werner Quartz, senior research analyst of Canadian Forest Services, Kira Hoffman,

[2:14:15] Voice 6: fire ecologist from UBC, and Andrea Yao, a regional epidemiologist. And so from that,

[2:14:22] Voice 6: you can see that the topic was fires and forestry and fuel loads, and then

[2:14:28] Voice 6: from the fire ecologist,

[2:14:31] Voice 6: what happens in wildland fires and the dynamics of it, and then indeed the health impacts on

[2:14:37] Voice 6: our communities she shows a picture of downtown vancouver in 2017 of the smog against exactly the

[2:14:44] Voice 6: same picture on a clear beautiful day in a different year and it's dramatic and how we need

[2:14:50] Voice 6: to start continuing to think about how we're going to provide safe havens to the vulnerable people in

[2:14:56] Voice 6: our community um and really good conversation that's developing there about traditional methods

[2:15:05] Voice 6: methods of controlled burns that have happened with the First Nations for thousands of years

[2:15:10] Voice 6: here, and considering how that has historically affected fuel loads, and not that we necessarily

[2:15:18] Voice 6: want to be burning forests because it releases more carbon into the atmosphere, but how we can

[2:15:23] Voice 6: manage those fuel loads in a way to reduce the risk and all the like. So that was also very good,

[2:15:31] Voice 6: and I believe that will also be available on the PICS website.

[2:15:35] Voice 6: So that's it for me.

[2:15:37] Voice 6: There's always lots of other dialogue going on in the background.

[2:15:40] Voice 6: Really great to hear the news from the ministry

[2:15:43] Voice 6: that our legislative amendments will be advancing, hopefully,

[2:15:48] Voice 6: and certainly the ship that Dan has spoken to is interesting,

[2:15:52] Voice 6: as well as the weather storm that came in a couple of weeks back,

[2:15:55] Voice 6: well, last week.

[2:15:56] Voice 6: So, Sue Ellen, you had some questions?

[2:16:00] Trustee Fast: Not a question.

[2:16:01] Trustee Fast: i just wanted to add about the bowen contribution um i did have a conversation uh julia called me

[2:16:08] Trustee Fast: before our bowen meeting and um so we talked a little bit about why it's higher it's partly

[2:16:14] Trustee Fast: because bowen only contributes to the trust council the regional function and uh and so

[2:16:20] Trustee Fast: we've got an election on the budget this year um we're holding in-person meetings again of course

[2:16:25] Trustee Fast: and uh those kinds of things we'll see whether it um uh whether it comes down when we know more

[2:16:33] Trustee Fast: about property values in uh in december and um but basically that's i had the information i had

[2:16:41] Trustee Fast: good support from staff and i was able to follow the metro vancouver budget um presentation by

[2:16:47] Trustee Fast: our metro director and they're also looking for 15 or something like that because they're starting

[2:16:54] Trustee Fast: to have to uh budget for climate action and uh some of the this very significant dollar figures

[2:17:04] Trustee Fast: thank you thank

[2:17:06] Voice 6: you sure ellen and just one more kind of just general remark um that's something

[2:17:11] Voice 6: i learned last week about property values and although we might we are shocked and in fact

[2:17:17] Voice 6: there was a one and a half million dollar property that was reasonable or permitted on salt spring

[2:17:23] Voice 6: just recently that's gone to the market million and a half dollars and there's lots of these

[2:17:27] Voice 6: multi-million dollar properties and we think the property values are high in british columbia

[2:17:31] Voice 6: i've come to find out that in new zealand land values are even worse um it's very very difficult

[2:17:39] Voice 6: for anybody to be able to afford to buy land single generation in a place like new zealand

[2:17:46] Voice 6: so it's interesting um let us continue on uh i think that covers it for local trust committee

[2:17:53] Voice 6: chair updates uh all is just conservancy liaison update uh so fast you have anything in addition

[2:18:00] Voice 6: to uh provide us on that note just

[2:18:04] Trustee Fast: a couple of things one we've uh got a new staff person

[2:18:07] Trustee Fast: uh carmen smith is joining the island's trust conservancy as a part-time communications person

[2:18:14] Trustee Fast: and um so i haven't met her yet i look forward to that and uh we did hold a uh resolution without

[2:18:22] Trustee Fast: meeting um to adjust the moss mountain uh covenant a little last minute detail

[2:18:29] Trustee Fast: and um so that's my report otherwise we haven't met very

[2:18:34] Voice 6: good thank you so then that concludes

[2:18:38] Voice 6: our follow-up action list and updates and now um we're going to move on to uh the other important

[2:18:43] Voice 6: piece of work that we do at the executive committee which is approval uh or consideration

[2:18:48] Voice 6: violence for approval and consideration and we have uh a few here today the first one uh is uh

[2:18:54] Voice 6: hornby island local trust committee bylaw number 386 ocp amendment and

[2:18:59] Voice 1: uh i can

[2:19:00] Voice 6: ask the vice chair

[2:19:02] Voice 6: to introduce that or ask staff i see how the power is on the line how would you like to proceed uh

[2:19:08] Voice 6: Vice Chair Fast.

[2:19:12] Trustee Fast: I would like staff to introduce this. I think that's their role. And I might not

[2:19:17] Trustee Fast: remember the details. It's been a staff project. I mean, an

[2:19:22] Trustee Fast: LTC project, but please go ahead,

[2:19:25] Trustee Fast: Heather. Okay, Heather,

[2:19:26] Voice 6: over to you. Thank you for joining us. Bylaw number 166 to start with.

[2:19:31] Voice 6: Mm

[2:19:32] Voice 9: -hmm. Yeah, so this is a bylaw to amend the Hornby Island Official Community Plan

[2:19:40] Voice 9: regarding minimum average lot area. We, 166 and 167, are both designed to do that related to the

[2:19:50] Voice 9: same topic. Staff were, there was some, the language was not clear, and so we were having

[2:19:59] Voice 9: these issues where it actually wasn't clear whether somebody needed eight hectares or four

[2:20:03] Voice 9: hectares to subdivide their property um so the whole the whole project was about clarifying that

[2:20:09] Voice 9: language primarily so that's what this is that's what this is for i would

[2:20:18] Trustee Fast: just add that there was

[2:20:19] Trustee Fast: no public comment to speak of we had a public hearing nobody came thank you okay very good

[2:20:26] Voice 6: then thank you so you

[2:20:27] Trustee Fast: want to make the motion

[2:20:28] Voice 6: and you can ask some questions and discussion here

[2:20:31] Voice 6: I'd

[2:20:31] Trustee Fast: be delighted. I move that the Islands Trust Executive Committee approve Hornby Island Local

[2:20:36] Trustee Fast: Trust Committee bylaw number 166, cited as Hornby Island Official Community Plan 2014,

[2:20:42] Trustee Fast: amendment number 1, 2021, in accordance with section 27 of the Islands Trust Act.

[2:20:48] Voice 6: Thank you. Is there a seconder? Trustee Patrick, thank you. Do you wish to speak to the motion?

[2:20:54] Voice 6: motion.

[2:20:55] Trustee Fast: Just that you'll see from the report that there was a general acceptance of this.

[2:21:04] Trustee Fast: It's not controversial on the island. It will add clarity to people who are

[2:21:10] Trustee Fast: wanting to subdivide and also add clarity for the uses in which trails and things can be

[2:21:19] Trustee Fast: allowed. I think it's a good clarification and the trustees voted unanimously to support it.

[2:21:27] Voice 16: Thank you. Any questions?

[2:21:30] Voice 15: Thanks. I mean, this all sounds great. I was a little confused because

[2:21:36] Voice 15: the OCP and I have to talk about both the OCP and the land use bylaw amendment together,

[2:21:42] Voice 15: if that's all right. But as I go through the OCP, there are a number of cases where it says

[2:21:46] Voice 15: minimum lot sizes shall be established in the land use bylaw. And then there's nothing in the

[2:21:53] Voice 15: amendments to the land use bylaw about establishing minimum lot sizes and did they already exist and

[2:22:00] Voice 15: this is just clear oh so they already existed so this was just creating the ocp structure to

[2:22:06] Voice 15: to establish

[2:22:07] Voice 16: yeah

[2:22:08] Voice 15: align them okay so that makes sense that just wasn't clear from the staff

[2:22:12] Voice 15: report and i'm reading along going shall be established i'll look to the land use bylaws

[2:22:17] Voice 15: see what they did and there's nothing there so that but that but they are already in the land

[2:22:21] Voice 15: use by law is that right yeah okay i'm seeing audits that's fine thank you very much very good

[2:22:27] Voice 6: any other questions or discussion then i'll call for the vote all those in favor

[2:22:33] Voice 6: thank you very much so hornby island local trust committee bylaw number 167 i'll just turn that

[2:22:40] Voice 6: over to you can find a man for power as well to introduce it and we'll go to the vice chair

[2:22:47] Voice 9: so this is the land use bylaw amendments for minimum average lot area

[2:22:50] Voice 9: And again, clarifying the language around minimum lot size.

[2:22:56] Voice 9: I will also say that this project started this year and is now almost ending this year, depending on the ministry review.

[2:23:08] Voice 9: This land use bylaw, actually, the public hearing for the land use bylaw amendment, the public hearing was waived by the trustees.

[2:23:17] Voice 9: and we thought that we were going to get this done a little earlier which is why there was a

[2:23:23] Voice 9: public hearing for the OCP because we had to we thought we were going to get this done a little

[2:23:28] Voice 9: bit quicker but they they ended up still having timing around the same time so but that's the

[2:23:36] Voice 9: topic thank

[2:23:40] Voice 6: you Heather Vice Chair Fast do you have any remarks or would you like to make a motion

[2:23:47] Trustee Fast: i'd be delighted to make the motion my remarks would be the same as the previous one

[2:23:52] Trustee Fast: um i would like to move that the islands trust executive committee approved hornby island local

[2:23:56] Trustee Fast: trust committee bylaw number 167 cited as hornby island land use bylaw 2014 amendment number one to

[2:24:03] Trustee Fast: 2021 in accordance with section 27 of the islands trust act moved

[2:24:09] Voice 6: to the secondary trustee patrick

[2:24:10] Voice 6: thank you any questions on this one then i'll call for the vote oh sorry mr allen fast did

[2:24:17] Voice 6: Did you wish to speak to the motion?

[2:24:20] Trustee Fast: No, I said I didn't because it would be the same

[2:24:23] Trustee Fast: as what I said before.

[2:24:24] Voice 6: Okay, thank you.

[2:24:25] Voice 6: So all those in favor?

[2:24:28] Voice 6: Aye.

[2:24:28] Voice 6: Any opposed?

[2:24:29] Voice 6: That carries.

[2:24:30] Voice 6: So the next by-law is Gabrielle Island,

[2:24:39] Voice 6: the local trust committee by-law 310, an LUB amendment.

[2:24:43] Voice 6: And I'll just turn to the vice chair,

[2:24:46] Voice 6: Mayor Rogers, do you wish to staff their justice?

[2:24:48] Voice 6: I can

[2:24:49] Voice 15: talk about it, although Heather can,

[2:24:51] Voice 15: this is a very small,

[2:24:52] Voice 15: this was a project of the local trust committee

[2:24:56] Voice 15: to amend the land use bylaws to achieve the two objectives

[2:25:01] Voice 15: that are found on page 63,

[2:25:04] Voice 15: which was to allow community resource centers

[2:25:07] Voice 15: be permitted in not just one lot,

[2:25:10] Voice 15: but anything that's zoned appropriately,

[2:25:11] Voice 15: and also to allow the Gabriel Recycling Center

[2:25:16] Voice 15: to do a new project that they were going to do,

[2:25:18] Voice 15: which wasn't allowed under the current zoning.

[2:25:20] Voice 15: They're going to take a close and repurpose it

[2:25:23] Voice 15: into a recycling center that they can then turn around

[2:25:26] Voice 15: and sell.

[2:25:27] Voice 15: So this was a project that was done.

[2:25:29] Voice 15: You can see the referral process

[2:25:31] Voice 15: went to the regional district alone.

[2:25:33] Voice 15: We decided it didn't have a,

[2:25:36] Voice 15: based on the advice we received,

[2:25:37] Voice 15: didn't have a First Nations component to it.

[2:25:40] Voice 15: so this went through we waived the public hearing but of course you give notice of that

[2:25:45] Voice 15: and we had one comment back that thought that we shouldn't have waived the public hearing but

[2:25:50] Voice 15: nobody else commented on it uh in response to either the fact it was on our agenda three times

[2:25:56] Voice 15: and also that there was a public notice of waving the the um the pub the public hearing uh because

[2:26:03] Voice 15: it was consistent with the ocp so i'd be happy to make the motion unless the rpm wants to add

[2:26:09] Voice 15: anything from what

[2:26:10] Voice 16: i said no

[2:26:10] Voice 5: uh

[2:26:11] Voice 15: so i'll move that the islands trust executive committee approved

[2:26:15] Voice 15: gabriel island local trust committee bylaw number 310 cited as gabriel island land use bylaw 1999

[2:26:21] Voice 15: amendment number 2 2021 in accordance with section 27 of the islands trust act move

[2:26:27] Voice 6: secondly patrick

[2:26:29] Voice 6: any discussion i'll call for the vote all those in favor that carries unanimously again thank

[2:26:37] Voice 6: you everybody and thank you for joining us regional planning manager car assisting us with

[2:26:42] Voice 6: these items so let's go to section seven trust council meeting preparation so in our addendum

[2:26:50] Voice 6: to the meetings we've got 7.1.1 this is the september trust council draft minutes um these

[2:26:56] Voice 6: are here to be forwarded to council in the next agenda so unless there's something seriously

[2:27:02] Voice 6: seriously erroneous that you've noted uh we'll do that but dan roberts over to you um there was one

[2:27:09] Voice 15: section about something i just need to find it i have to go to a different uh section um and it's

[2:27:15] Voice 15: talking about this resolution about meetings section i'm sorry guys i had separate set of

[2:27:22] Voice 15: notes for the agenda page

[2:27:27] Voice 16: 14. um there

[2:27:40] Voice 15: it is um it was the on page 14 uh talk of page 14 when it says

[2:27:46] Voice 15: moved by rush rogers and seconded by wilberton that motion tco 21 be referred to senior staff

[2:27:55] Voice 15: and what it should say i i suggest what it should have said was for to receive advice whether

[2:28:01] Voice 15: the leading section 3.1 offense the principles of resolutions without meetings so because i that

[2:28:08] Voice 15: that was the motion so if we could add the words to receive advice whether before the word deleted

[2:28:16] Voice 6: this is on 14 and 16.

[2:28:18] Voice 15: uh it's on page 13 of 16 in the minutes page 14 of the

[2:28:23] Voice 15: the addendum package.

[2:28:24] Voice 15: Resolution 92.

[2:28:25] Voice 15: Yes, 92, 2021-092.

[2:28:34] Voice 6: PC 2020-092.

[2:28:36] Voice 6: And

[2:28:37] Voice 15: it should read that motion 2021-091, the one above,

[2:28:42] Voice 15: be referred to senior staff to receive advice

[2:28:46] Voice 15: whether deleting section 3.1 of resolutions without meeting.

[2:28:53] Voice 6: Oh, okay, well, that's pretty significant.

[2:28:55] Voice 6: So yeah, are we in concurrence on that?

[2:28:57] Voice 6: not yeah yeah all

[2:28:58] Voice 6: right so then uh let's let the minutes be amended then um so is there any other

[2:29:06] Voice 6: corrections no

[2:29:07] Voice 15: that's the only one i have so

[2:29:09] Voice 6: then can i take it then by general consent that the

[2:29:11] Voice 6: minutes be forwarded to council as amended all right that's super thank you very much so we've

[2:29:17] Voice 6: got two other items here trust council follow-up action lists on page 76 of your agenda package

[2:29:24] Voice 6: I'm guessing that this also is to be forwarded to council

[2:29:28] Voice 6: as presented or amended.

[2:29:30] Voice 6: It's more

[2:29:31] Voice 5: for you to consider.

[2:29:32] Voice 5: Okay.

[2:29:33] Voice 5: So it'll

[2:29:34] Voice 5: come back to us.

[2:29:35] Voice 5: It's going to come back to you,

[2:29:37] Voice 5: but right now you would consider that and go,

[2:29:39] Voice 5: we've got an upcoming trust council session.

[2:29:41] Voice 5: You've got this meeting and one other meeting prior to that.

[2:29:43] Voice 5: Yeah.

[2:29:44] Voice 5: Is what is the health of any,

[2:29:46] Voice 5: instead of me going or going to do what we did earlier today,

[2:29:50] Voice 5: go through every staff person,

[2:29:52] Voice 5: but you've noticed in the last year we've been putting this on your agenda in a timely way

[2:29:57] Voice 5: yeah as EC may be questioned

[2:30:00] Voice 5: rightfully inquired upon by trustees at trust council so that's why we're making sure that

[2:30:07] Voice 5: it's here and not just showing up four times a year um

[2:30:11] Voice 6: so you want to continue with that

[2:30:13] Voice 6: introduction or summary or we're out on that or um

[2:30:17] Voice 5: I think we go to questions it's a fairly robust

[2:30:23] Voice 5: list as you may have seen um this also goes to the discussion the next item 713 and that is what

[2:30:30] Voice 5: is to be what are key areas for um reporting up to trust council coming up obviously um so i don't

[2:30:42] Voice 5: want to preempt that conversation but that's obviously could be budget focused i expect

[2:30:45] Voice 5: and uh it's a live meeting so we just i'm adding those factors in so we'll give you an update when

[2:30:50] Voice 5: we get to that item but this is is there anything here that um hot warm cold

[2:30:57] Voice 14: and this is the first

[2:31:01] Voice 6: look and so obviously we'll get some updates on other pieces that are in the in the underway

[2:31:12] Voice 6: everything says in progress so dan rogers or or vice chairs any things that questions or

[2:31:20] Voice 6: suggestions

[2:31:21] Voice 15: here well just to follow up on your comment mr chair is that everything on the list

[2:31:25] Voice 15: as in progress um so it's all work in progress and and that's you know that speaks to the volume

[2:31:34] of work that that's been assigned by trust council um

[2:31:38] Voice 15: i think that we'll we'll get to

[2:31:41] Voice 15: you know when we get to the schedule for the the trust council you know there are some themes that

[2:31:47] Voice 15: need to be addressed in the trust council schedule um and they're going to take some

[2:31:53] Voice 15: in time so that's and i guess the rest of it is just going to have to be addressed on the basis of

[2:31:57] Voice 15: well sometimes when we get around to it when we have time we'll we'll get to some of the things

[2:32:02] Voice 15: you

[2:32:03] Voice 5: know going where angels fear to tread here um occasionally ec looks at its list and goes

[2:32:09] Voice 5: time has passed us by yes that was a bad resolution you know quote unquote um or

[2:32:17] Voice 5: or circumstances have changed.

[2:32:21] Voice 5: Do you want me to cover this with a report

[2:32:26] Voice 5: for the same exercise for trust council?

[2:32:28] Voice 5: I don't know whether the time is appropriate for that,

[2:32:29] Voice 5: just to making sure that our follow-up action list

[2:32:32] Voice 5: is healthy.

[2:32:39] Voice 5: Yeah, I could think that over.

[2:32:43] Voice 5: A lot of these, if you go through them,

[2:32:45] Voice 5: I don't mean to be awkward here, Mr. Chair,

[2:32:48] Voice 5: but it is worthy of us collectively

[2:32:50] Voice 5: bring our eyes across it.

[2:32:54] Voice 5: I think we need some reporting on the update

[2:32:56] Voice 5: on the fees bylaws amendments um i think it's important uh public engagement process will

[2:33:03] Voice 5: have been advanced to some degree there won't be outcomes to discuss but there'll be an update

[2:33:09] Voice 5: there the budget will be significant

[2:33:11] Voice 3: yeah

[2:33:19] Voice 6: there's nine pages of um work underway here which almost

[2:33:26] Voice 6: needs a strategic plan of its own and a number of these items may or may not be attainable even

[2:33:36] Voice 6: within this term so that weighs on us for sure and other items are progressing some

[2:33:46] Voice 6: under our control and others influenced by external circumstances but indeed what items

[2:33:54] Voice 6: are important that need to be brought and reported to council um in uh in at the end of november here

[2:34:03] Voice 6: which is barely a month away um

[2:34:06] Voice 5: yeah the other thing that we're seeing is the repetition of some

[2:34:11] Voice 5: of these things because they're yeah given to more than one person so that means the listing

[2:34:15] Voice 5: longer than it actually is

[2:34:20] Voice 15: but uh that's fine yeah dan so so it seems to me that the themes

[2:34:27] Voice 15: that we're going to have for this trust council and we'll get to that is are going to be the

[2:34:31] Voice 15: budget they're going to be i think we're going to have to create some space for the engagement

[2:34:35] Voice 15: process because whatever we're staged for us people are trustees are going to weigh in on

[2:34:40] Voice 15: what they want to look like on their island what they think it should look like for the budget

[2:34:44] Voice 15: no no no no okay um they're going to because the local trust committees that i've been chairing

[2:34:54] Voice 15: have basically said well we want to see the before we weigh in we want to see the engagement plan

[2:35:00] Voice 15: so they're going to want to talk about what that looks like on their island

[2:35:04] Voice 15: we're going to have the two policies both of which um you know engaged a lot more discussion

[2:35:11] Voice 15: than we thought they were going to um and they're both going to be there and you're bringing another

[2:35:16] Voice 15: one as well are you not sorry

[2:35:17] Voice 5: what was that

[2:35:18] Voice 15: electronic one's coming to the electronic

[2:35:21] Voice 5: atomic meeting yeah we're talking about reports going forward to trust council sorry and what's

[2:35:26] Voice 5: coming forward from your area we've got the two holdover pieces standards of conduct possibly yes

[2:35:32] Voice 5: the um

[2:35:33] Voice 13: rwm and bylaw 101 bylaw

[2:35:36] Voice 15: 101 so all of those are gonna be and if you think you're ready

[2:35:42] Voice 15: to talk about a report on the forester uh discussion we had last trust if we're not ready

[2:35:48] Voice 15: we're not ready but those are those i i see is the big pieces that i think out of there i would think

[2:35:54] Voice 15: that a report from you that just sort of says here are some legacy pieces of work you gave me that

[2:36:00] Voice 15: we're not going to get guns if there was a

[2:36:02] Voice 15: report that sort of said these are i've looked at the

[2:36:05] Voice 15: nine there's two or three things here that i just don't think we're going to get to and you should

[2:36:11] Voice 15: know based on our current workload and so if you want to prioritize these you better tell us right

[2:36:18] Voice 15: now and you can ask that internal question that you always ask what are you going to set aside

[2:36:24] Voice 15: instead so well

[2:36:26] Voice 5: what might be a great idea is to do a um i promise trust council for the strategic

[2:36:31] Voice 5: plan um as well as getting the the structured update that i provide a bit of a narrative on

[2:36:41] Voice 5: the cover of that for this upcoming trust council which is of value and i can tie that into some

[2:36:46] Voice 5: reporting here the combination of strategic plans plus the fuels the fuel relates by the

[2:36:52] Voice 5: options on the strategic plan items so um i can endeavor to do that yeah

[2:37:01] Voice 6: um i think that's a

[2:37:04] Voice 6: good idea there's a number of pieces here which will be helpful to council in terms of its budget

[2:37:14] Voice 6: just request discussions right so that notion of what can we achieve in the remaining portion of

[2:37:20] Voice 6: our term um how does that reflect on this follow-up action list um and the budget so

[2:37:28] Voice 6: uh there's a lot of conversation to be had at this coming meeting and certainly that

[2:37:33] Voice 6: um forestry discussion is one of them the other one that comes to mind is uh the delivery of the

[2:37:43] Voice 6: the of the uh regional planning services because i see some conversation out there about the grant

[2:37:51] Voice 6: money that we got and how that can be leveraged against that work and there's there's a clearly

[2:37:57] Voice 6: a line there that is distinct that some of that could help in some areas or or facilitate it

[2:38:05] Voice 6: but certainly the the delivery of the uh we um

[2:38:12] Voice 6: we want to call that rejigging of the delivery of

[2:38:16] Voice 6: uh regional planning services is a conversation that is definitely got the interest of council

[2:38:21] Voice 6: because that also facilitates uh project movement application and delivery and applications um and

[2:38:29] Voice 6: there are budgetary implications there as well you

[2:38:34] Voice 5: know i think we're moving towards this um

[2:38:36] Voice 6: you

[2:38:37] Voice 5: know now we're nine months out right yeah but what can we achieve report yeah

[2:38:43] Voice 3: yeah

[2:38:45] Voice 5: Yeah. So what do

[2:38:48] Voice 5: you need from us for this?

[2:38:51] Voice 5: You know, whether I can achieve getting the report on what we can achieve.

[2:38:54] Voice 5: Yeah.

[2:38:55] Voice 5: A significant achievement.

[2:38:56] Voice 5: Yeah.

[2:39:00] Voice 6: Yeah. And I think I saw your hand up there at one moment.

[2:39:05] Trustee Fast: Yes. Just a quick moment.

[2:39:07] Trustee Fast: The Moss Mountain Covenant I mentioned in here is nearing completion.

[2:39:11] Trustee Fast: That was the RWM I mentioned.

[2:39:13] Trustee Fast: And I mentioned Mount Gardner, which may be able to come off the list, depending on what happens with Bowen staff.

[2:39:24] Trustee Fast: So I'll let Claire know about that. So progress is is not just a halted.

[2:39:30] Trustee Fast: It's ongoing. And but that's a long nine pages.

[2:39:34] Trustee Fast: and i think with all of these items and the uh strategic plan uh items that's a lot to think

[2:39:43] Trustee Fast: about what can we accomplish and i'll be thinking about that myself too thank you well thanks very

[2:39:50] Voice 5: much i've got i feel i've got some somewhere to go here um

[2:39:54] Voice 6: the other thing i'm just reflecting

[2:39:57] Voice 6: of this jam through this again is um the reach of council because we're certainly getting comments

[2:40:05] Voice 6: coming back to us early budget about and in fact reflecting on the governance study that's underway

[2:40:12] Voice 6: is our core work and our expanding our reach you know and i'm not saying this but others are saying

[2:40:19] Voice 6: the things that are outside or of our jurisdiction and where we advocate and there's a number of

[2:40:25] Voice 6: those kinds of items on these uh uh follow-up action lists from council that's the work that

[2:40:31] Voice 6: they've directed um and how it is that that reflects on this more substantial list um

[2:40:42] Voice 6: that's uh reflective of the reality of the resources we have available you

[2:40:47] Voice 1: know i almost

[2:40:47] Voice 6: think that each one of these needs the top priorities in our project list and these are

[2:40:51] Voice 6: the ones that we're going to get done and that's what i guess what you're saying is that what are

[2:40:55] Voice 6: we're going to achieve so you get your top priorities in your projects because some of

[2:40:58] Voice 6: these things are going to be very hard to tackle given the resources and the staffing that we're

[2:41:03] Voice 6: presently at the truth uh

[2:41:07] Voice 5: yeah the core challenge is something that may is proving that something

[2:41:15] Voice 5: is within our purview you know is work itself yeah so prior to doing the thing that was of

[2:41:22] Voice 5: was of interest in the first place so it's kind of that's why sliding into working on

[2:41:28] Voice 5: core deliverables around land use planning and advocacy we're skipping that part

[2:41:37] Voice 5: but as we expand our consideration of things we're having to undertake the work to do the work um

[2:41:46] Voice 5: so when push comes to shove you can see what you're up to so i understand your your question

[2:41:52] Voice 5: i'm loathe to re-prioritize the press council right but um i can draw a line between things

[2:41:59] Voice 5: that seem like they will naturally occur and things that will be more of a challenge

[2:42:04] Voice 6: right and rightfully so you shouldn't be re-prioritizing trust council's list because

[2:42:09] Voice 6: trust council has asked for these to be done and that and when that vote carried in favor

[2:42:15] Voice 6: that decision was made that it was within our purview and we're going to do it and so those

[2:42:20] Voice 6: are some of the tough questions going into the future and determining what it is we want to do

[2:42:25] Voice 6: okay so I don't know do we need to discuss this any further you've got enough information to

[2:42:30] Voice 6: bring that back to us with some recommendations and guessing or we can facilitate that conversation

[2:42:36] Voice 6: further so then that leads us directly into 7.1.3 the November draft trust council schedule

[2:42:47] Voice 6: you'll hear for discussion and that's on page 85. um so you want to introduce this ceo sure do thank

[2:42:57] Voice 6: you um

[2:42:58] Voice 5: exciting yeah laurie foster and i presentation we're bringing you right now

[2:43:04] Voice 5: just as a

[2:43:04] Voice 5: backgrounder this is a live meeting of trust council it's happening in victoria

[2:43:11] Voice 5: WE'VE GONE OUT AND WE'VE DONE A POLL, THE POLL HAS RECORDED RESULTS, WHICH HAS PROVIDED

[2:43:18] Voice 5: SUPPORT FOR MOVING TOWARD THE WAY WE ARE, BUT WE'RE PROVIDING FLEXIBILITY.

[2:43:23] Voice 5: WE THINK THERE'S SIX OR SO TRUSTEES WHO ARE INDICATING THAT THEY'RE GOING TO JOIN ELECTRONICALLY.

[2:43:30] Voice 5: WE'RE UNDERTAKING THE WORK TO MAKE SURE THAT THAT'S A TECHNICALLY SEEMLESS PROCESS.

[2:43:37] Voice 5: I THINK THERE'S SOME CONVERSATIONS OR E-MAILS COMING BACK AND FORTH SAYING THINGS LOOK GENERALLY

[2:43:40] Voice 5: GOOD.

[2:43:41] Voice 5: in that regard there are some decisions to be made where does town hall go where does

[2:43:50] Voice 5: where do delegations go um so there are some pieces associated um with that um the question of

[2:43:59] Voice 5: we're hearing from some trustees i'd like to do both i'm going to show up for maybe a day day and

[2:44:06] Voice 5: and a half and then join remotely um less while trying to be flexible that seems like more of a

[2:44:15] Voice 5: challenge because we're providing these we're amending our procedures are we not to 10 spots

[2:44:21] Voice 5: maximum yes to allow people to attend so i'm as is always the case tending towards being yes or no

[2:44:30] Voice 5: on on that outcome but that is something that's happened and and we'll track how many requests

[2:44:37] Voice 5: like that there are maybe it won't be a problem so that's two I've already mentioned the town

[2:44:45] Voice 5: hall delegations question is there anything else do we know anything about vaccination proof

[2:44:53] Voice 5: at the hotel proof

[2:44:55] Voice 12: of vaccination is not required to check into the hotel it's not required for our

[2:44:59] Voice 12: function as a like a conference when you're eating at the buffet you're required to have

[2:45:08] Voice 12: have your mask on and when you go to the buffet or when you're in the conference room masks

[2:45:13] Voice 12: on at all time except for when you're eating so

[2:45:16] Voice 5: no vaccine proof ironically exactly everybody

[2:45:20] Voice 5: everybody masked at

[2:45:22] Voice 12: all during the business

[2:45:22] Voice 5: meeting yes great we will um space out the

[2:45:27] Voice 5: room as we understand it yeah laurie's gone and taken over the room so that's just the

[2:45:31] Voice 5: background moments so if there's anything else you want to add or yeah

[2:45:36] Voice 12: i would like

[2:45:37] Voice 12: to address the executive committee meeting that was scheduled on monday november 29th and request

[2:45:43] Voice 12: that it be moved to the 30th if that works for executive committee and as an aside there's also

[2:45:49] Voice 12: consideration to um address the bolinas win chelsea outstanding meeting uh which is uh north

[2:45:57] Voice 12: has asked me to bring up with you i

[2:46:02] Voice 6: see so are you suggesting that we have that bolinas win chelsea

[2:46:05] Voice 6: meeting at council uh

[2:46:07] Voice 12: i before the executive committee meeting yes if that if that works

[2:46:11] Voice 12: because

[2:46:12] Voice 6: there's a legislative requirement for us to meet and

[2:46:15] Voice 12: consideration to amend the electronic

[2:46:17] Voice 12: meetings bylaws for

[2:46:18] Voice 12: bolinas win chelsea which may be ready by then okay

[2:46:20] Voice 6: uh i so let's maybe just

[2:46:23] Voice 6: address that i don't see a potential issue with that is there a problem with that anybody arriving

[2:46:28] Voice 15: i mean

[2:46:29] Voice 6: obviously early tuesday morning well it

[2:46:32] Voice 15: doesn't require me to come monday night so

[2:46:36] Voice 15: so which is fine i that's what i said and i'm happy to do that if that's okay with everybody

[2:46:42] Voice 15: if we wanted to start at 10 9 o'clock on um on monday more on tuesday morning and sort of create

[2:46:49] Voice 15: enough time for whatever those those executive committee meetings right before trust count

[2:46:53] i

[2:46:53] Voice 15: always felt really rushed if we started at 11 etc so i might because we want to

[2:47:00] Voice 15: go for lunch

[2:47:00] Voice 15: yeah yeah so

[2:47:02] Voice 6: we can start that early if we're starting early although you know quite honestly

[2:47:06] Voice 6: it's going to make a long day for everybody and as the ceo has just asked where do you want to place

[2:47:12] Voice 6: the town hall and delegations um because that will make for an incredibly long day

[2:47:18] Voice 4: yeah um

[2:47:21] Voice 6: and so i

[2:47:24] Voice 6: i

[2:47:25] Voice 5: have a recommendation oh please i think it should be go back to the middle of the day

[2:47:31] Voice 5: and the reason is is that all of the trustees are going to be coming in from where exactly

[2:47:37] Voice 16: you know on

[2:47:39] Voice 5: their hotel rooms are they all going to gather back in the space but others aren't

[2:47:48] Voice 5: so we just haven't thought through the mechanics of how trustees would be attending that session

[2:47:57] Voice 5: um i'm not suggesting that it might be and there's some there's frankly practical

[2:48:05] Voice 5: simplicity associated with there's all the trust council we're providing flexibility for people to

[2:48:11] Voice 5: come into that meeting electronically i've had requests so it's not like people have to take

[2:48:17] Voice 5: time out of their lives to come to try to so it's a significant upgrade over what we used to have

[2:48:25] Voice 5: other than issue oriented delegation and town hall things we have not seen a remarkable jump

[2:48:32] Voice 5: in numbers um so i just i offer you that and if there's something else we'll have to think it

[2:48:40] Voice 5: through that's a conversation for now when do we actually publish this it's

[2:48:47] Voice 5: It's the actual schedule

[2:48:50] Voice 12: so that the public knows when everything's happening.

[2:48:54] Voice 12: That news release needs to go out today to announce where delegations will be held.

[2:49:00] Voice 12: So

[2:49:01] Voice 6: we need to make that decision to maintain it?

[2:49:02] Voice 12: Absolutely.

[2:49:03] Voice 12: Okay. Laura Patrick.

[2:49:05] Trustee Fast: I still support the evening.

[2:49:07] Trustee Fast: I have asked a number of people, even people that used to come to our meetings in public,

[2:49:11] Trustee Fast: and that their preference is the evening's field, that it was the right move.

[2:49:18] Trustee Fast: as long as we're making it electronic

[2:49:20] Trustee Fast: people don't have to travel to Victoria

[2:49:23] Trustee Fast: to join us publicly but they could

[2:49:24] Trustee Fast: join a town hall electronically

[2:49:28] Trustee Fast: that I would support

[2:49:30] Voice 16: the two things

[2:49:32] Voice 16: I'm

[2:49:39] Voice 6: just thinking

[2:49:43] Voice 6: out loud I guess

[2:49:44] Voice 6: about whether or not

[2:49:46] Voice 6: for the town hall and delegations

[2:49:49] Voice 6: whether people

[2:49:51] Voice 6: People are simply observing or listening, or whether they're actually participating in that.

[2:49:59] Voice 6: Sue Ellen Faust?

[2:50:01] Trustee Fast: Thank you. I'm not sure I quite got what you meant there, but my question was, for public comment or town hall, am I hearing that public members will be Zooming in, or both in person and Zooming in?

[2:50:22] Voice 5: Awesome question.

[2:50:23] Voice 5: I would anticipate both.

[2:50:25] Voice 5: I would anticipate both.

[2:50:26] Trustee Fast: Okay, thank you.

[2:50:28] Trustee Fast: Then I've got a concern about, well, I would anyway, concern about ventilation.

[2:50:35] Trustee Fast: And I'm just wondering if we know whether there are doors and windows that can be opened

[2:50:42] Trustee Fast: or because we can't check vaccine passports and because we will have been in the room

[2:50:50] Trustee Fast: for a certain duration um do we know do we have any information about the state of ventilation

[2:50:58] Trustee Fast: and uh no

[2:51:01] Voice 5: not in

[2:51:02] Voice 5: particular all

[2:51:03] Trustee Fast: right then we may want to rent some uh air filters portable

[2:51:07] Trustee Fast: air filters and i don't know whether you've thought about that but

[2:51:10] Voice 8: just a

[2:51:14] Trustee Fast: suggestion okay

[2:51:15] Trustee Fast: Okay. Then I think if it could be zooming in or in person, is there an advantage in being in Victoria to having it in the evening?

[2:51:30] Trustee Fast: Would people travel to Victoria to attend a town hall?

[2:51:38] Voice 5: So these aren't unprecedented questions for us.

[2:51:44] Voice 5: i don't have yeah you should not have my members of the public attend either an evening session

[2:51:53] Voice 5: or a day session um so these are considerations that are available to you thank

[2:52:02] Trustee Fast: you i just

[2:52:02] Trustee Fast: wondered if anybody had i i because i live so far away and i'm rarely in victoria i don't

[2:52:08] Trustee Fast: especially during the pandemic i don't have a sense about how people are moving around

[2:52:12] Trustee Fast: down there and so excuse my questions and I'm interested in the public having a chance to

[2:52:23] Trustee Fast: participate and but I also appreciate that they want these tools and that the middle of the day

[2:52:31] Trustee Fast: as it's on the schedule the next day at one o'clock might not be convenient for public

[2:52:38] Trustee Fast: participants uh wishing to zoom in okay

[2:52:42] Voice 6: thank you trustee fast trustee patrick yeah

[2:52:45] Trustee Fast: again i think

[2:52:46] Trustee Fast: a lot of people expressed how happy they are not to have to travel to attend the

[2:52:51] Trustee Fast: cam holler to address us and i would assume that would be for the delegations would appreciate that

[2:52:56] Trustee Fast: too that the same offer could be made to the delegations that who would have been the ones

[2:53:00] Trustee Fast: that would have traveled to the you know the middle of the day meeting in the past so um i i

[2:53:07] Trustee Fast: think most people will opt if it's available to not travel especially if it would mean a night

[2:53:13] Trustee Fast: in a hotel you're not going home to your island that night yeah whereas

[2:53:16] Trustee Fast: a midday meeting somebody

[2:53:18] Trustee Fast: can take an early ferry it's a whole day for them to address us as a delegation whereas

[2:53:23] Trustee Fast: the convenience factor being available on zoom and it's an evening they're done so

[2:53:30] Voice 6: i might ask

[2:53:31] Voice 6: then and maybe take a stab at you know climate emergency and leadership is i presume that we

[2:53:38] Voice 6: could just simply say the delegations in town hall will be electronic i believe

[2:53:42] Voice 5: you could do that so

[2:53:43] Voice 6: i think that would be the right thing to do there's

[2:53:46] Voice 13: no policy we have that no the only thing

[2:53:50] Voice 13: i can think of is if somebody isn't online doesn't have you know access to uh joining our meetings

[2:53:57] Voice 13: electronically and so on oh telephone yeah well

[2:54:01] Voice 13: that's the other so they don't have a live option

[2:54:04] Voice 6: i would think that we should consider that and then not then we need to consider when

[2:54:09] Voice 6: what day and what time we're going to do it but i think in terms of providing that opportunity

[2:54:15] Voice 6: for people to participate electronically would just make it only would make it just easier

[2:54:21] Voice 6: you sorry

[2:54:22] Voice 15: i'm a little confused because we have to make the venue available to the public to come

[2:54:31] Voice 15: and watch yes so

[2:54:33] Voice 15: they can come and observe and then we're going to have a town hall and say

[2:54:37] Voice 15: even though you made the effort to come and talk watch the proceedings you can't talk to us unless

[2:54:42] Voice 15: you go off and get on a computer and zoom in yeah it doesn't it doesn't make any there's a there's

[2:54:48] Voice 15: I mean, I

[2:54:49] Voice 15: agree that probably 85% of the people will want to Zoom in.

[2:54:54] Voice 15: But there are, it seems to me, every time we go to an island in Victoria, I don't know.

[2:55:01] Voice 15: But we usually have half a dozen to 10 people in the audience.

[2:55:05] Voice 15: And they come.

[2:55:08] Voice 15: And they, you know, and it'd be a bit odd to say, and by the way, you can't speak to us because you're here.

[2:55:15] Voice 6: No, you're absolutely right.

[2:55:17] Voice 6: Right. So I'll take that back, except that the other consideration is if we have this in the evening, and I think I've heard this before, it makes the logistics around the dinner much more complicated.

[2:55:26] Voice 15: Oh, it's complicated. That's why I haven't spoken. I don't know what the right answer is.

[2:55:31] Voice 6: So let's go to Sue Ellen Fast, maybe she has the right answer.

[2:55:35] Trustee Fast: Well, I wish. Now I've, I forgot what I was going to say. Sorry, I had my hand up for a while.

[2:55:43] Voice 6: That's all

[2:55:44] Voice 6: right. Sorry I missed you earlier.

[2:55:45] Voice 6: in um laura patrick i

[2:55:48] Trustee Fast: don't think it overly i mean the first night yes you know we like to have

[2:55:52] Trustee Fast: our camaraderie and get together but um you know i think you broke it five you had an early-ish

[2:55:57] Trustee Fast: dinner and we had the town hall like we did before at seven it's still a sufficient time to get the

[2:56:02] Trustee Fast: dinner done and have it i mean it is the social hours would be cut into but this we're supposed

[2:56:11] Trustee Fast: supposed to be making ourselves available so not

[2:56:15] Voice 6: to suggest that there's any lack of interest by

[2:56:20] Voice 6: any trustees but what happens if we don't have a quorum can i just

[2:56:26] Voice 6: yeah

[2:56:26] Trustee Fast: can i just coming back

[2:56:27] Voice 6: from dinner uh go ahead i

[2:56:31] Trustee Fast: just wanted to i remembered what i was going to say and it relates

[2:56:33] Trustee Fast: to the town hall um we have never been streaming uh town hall meetings before if i'm not correct

[2:56:44] Trustee Fast: Correct. So people, if people wanted to observe, they had

[2:56:47] Voice 6: to be there in person?

[2:56:48] Voice 6: The electronic meetings that we've been holding have been streaming. Yes.

[2:56:52] Trustee Fast: The previous in-person meetings.

[2:56:55] Voice 6: Oh, no. We're not putting

[2:56:57] Voice 5: on the question.

[2:57:00] Trustee Fast: The previous in-person meetings were not being streamed.

[2:57:03] Trustee Fast: So the only reason people could, the only way people could observe was by coming there in person.

[2:57:08] Trustee Fast: And that may change.

[2:57:12] Voice 5: yeah so it

[2:57:13] Voice 5: has changed i understand the complexity i think there's more complexity

[2:57:17] Voice 5: having organizing the evening version of this yeah then there is with the during the day

[2:57:23] Voice 5: and so are

[2:57:24] Voice 5: we prepared to do that right and what would those be um where are the trustees attending

[2:57:31] Voice 5: the meeting from are they coming into space are they coming from their hotel rooms are they coming

[2:57:37] Voice 5: from other places they're staying no how many of them are coming yeah um all solvable um how

[2:57:45] Voice 5: are the staff where the staff running that meeting from if it's nine trustees want to be in the main

[2:57:55] Voice 5: room on the evening does that become a public meeting space and then we have to have um room

[2:58:06] Voice 5: for the public to attend at seven at night so those are complexities that are more challenging

[2:58:15] Voice 5: vis-a-vis the number of people that have attended so far it might be that for one of these electronic

[2:58:22] Voice 5: trust council meetings that are also live you go to this format and then for a fully electronic

[2:58:30] Voice 5: meeting you have in the evenings but i'm looking through the lens of how it gets put forward

[2:58:39] Voice 5: not

[2:58:41] Voice 5: the

[2:58:42] Voice 6: variable difference between

[2:58:43] Voice 6: the amount of participation. Do you still have your hand

[2:58:45] Voice 6: up there too? Sorry, no.

[2:58:49] Voice 6: So, you know, I think there are

[2:58:50] Voice 6: two different dilemmas here. One is

[2:58:52] Voice 6: the evening meeting, where

[2:58:55] Voice 6: indeed members of the public may

[2:58:57] Voice 6: not likely want to travel unless

[2:58:59] Voice 6: they live in Victoria already, because

[2:59:01] Voice 6: they're not going to be able to get home. Whereas

[2:59:03] Voice 6: traditionally, the way we

[2:59:05] Voice 6: did it, the meeting was in the middle of the day,

[2:59:07] Voice 6: so that people could travel

[2:59:08] Voice 6: from Denman Island down and do their 45 minutes in that

[2:59:13] Voice 6: and then go back home again.

[2:59:14] Voice 6: And so, you know, we're balancing that community.

[2:59:18] Voice 6: We don't know anything really about what the community

[2:59:20] Voice 6: is going to want to actually do.

[2:59:22] Voice 6: And I think Dan is right that if we have a delegation

[2:59:26] Voice 6: at Town Hall, and I'm saying that in the middle of the day,

[2:59:30] Voice 6: that may be that if there was somebody there that wanted to speak,

[2:59:33] Voice 6: we'd let them speak as naturally.

[2:59:36] Voice 6: But in the evening, do we make those extra considerations to facilitate that for one

[2:59:44] Voice 5: person or two people?

[2:59:45] Voice 5: Well, it's a meeting of trust counsel and you have to have a space that people can be

[2:59:51] Voice 5: live at that space.

[2:59:53] Voice 15: Can I just blue sky for a second and everybody can tell me that I'm crazy?

[2:59:58] Voice 15: Yeah.

[3:00:01] Voice 15: and i may be um could we do a virtual only in the evening and then have a in person and people

[3:00:10] Voice 15: can't duplicate they they choose one or the other and then it would be much shorter in the middle

[3:00:16] Voice 15: of the day on the wednesday because it would only be in person people and everybody else that wants

[3:00:21] Voice 15: to do it electronically would come on the tuesday night and it would be only virtual so all the

[3:00:26] Voice 15: All the trustees can sit in their hotel room and watch the Zoom only on Tuesday night.

[3:00:38] Voice 15: And then we have a much shorter town hall for anybody who wants to come and do it on

[3:00:43] Voice 15: purpose, on person, on the middle of the day, on the Wednesday.

[3:00:47] Voice 15: I don't know.

[3:00:48] Voice 15: I'm just sort of blue-skying, and maybe that's crazy.

[3:00:51] Voice 6: So maybe it's right.

[3:00:53] Voice 6: We don't have any way to determine town hall.

[3:00:56] Voice 6: but obviously we do have a way of determining delegations because we

[3:00:59] Voice 6: approve delegations in

[3:01:00] Voice 6: advance

[3:01:00] Voice 16: so

[3:01:01] Voice 6: we could certainly at the 11th hour i know make a determination about delegations

[3:01:08] Voice 6: the town hall is the town hall but

[3:01:11] Voice 15: you could have two yeah one one that's virtual and one that's in

[3:01:15] Voice 15: person and say you can't speak at both and if you're there in in the electronic one or and

[3:01:22] Voice 15: And if you're there in person on the second one,

[3:01:25] Voice 15: you can speak there.

[3:01:25] Voice 15: It'll be 20 minutes because there'll be five people there.

[3:01:29] Voice 6: Except if I was coming to, playing devil's advocate,

[3:01:32] Voice 6: if I was coming to council to make a presentation to council,

[3:01:35] Voice 6: speak at town hall,

[3:01:36] Voice 6: and my favorite trustees weren't there in that evening,

[3:01:40] Voice 6: I would want to make the same presentation the next day

[3:01:43] Voice 6: to make sure that I get those guests.

[3:01:45] Voice 6: And that would

[3:01:46] Voice 6: have been right.

[3:01:47] Voice 6: So

[3:01:47] Voice 5: I just keep coming back to what's the simplest version of this

[3:01:52] Voice 15: this and still satisfying the most simplest version is doing the middle of the day in

[3:01:57] Voice 6: person

[3:01:58] Voice 6: and electronic it's and i guess you know this is the grand experiment it's called the allen's trust

[3:02:09] Voice 6: we can do it this way and see how much bottle that we get from it and then to reconsider for

[3:02:15] Voice 6: the next program well

[3:02:16] Voice 5: likely there will be commentary on either side yeah this consideration

[3:02:22] Voice 5: So, do you want to sit with this for the day and think it through?

[3:02:28] Voice 12: Are you saying

[3:02:29] Voice 6: this has got to be prepared to go out for Friday?

[3:02:33] Voice 12: The news release was slated to go out yesterday.

[3:02:36] Voice 5: Oh, I see. So if it is the night before, it would need to be staffed.

[3:02:43] Voice 5: It would need to be, we'd have to provide a public location where people can see her, just like a regular meeting.

[3:02:51] Voice 5: because it's a regular meeting of trust council,

[3:02:54] Voice 5: whether or not anyone shows up.

[3:02:56] Voice 5: Yeah.

[3:02:57] Voice 5: Right.

[3:02:58] Voice 5: But one person might show up and that,

[3:03:01] Voice 5: so that facility would have to be provided.

[3:03:09] Voice 6: Mr. Chair?

[3:03:10] Voice 6: Yes, sir.

[3:03:11] Voice 6: Yes.

[3:03:12] Trustee Fast: I'm in support of Dan's proposal,

[3:03:16] Trustee Fast: partly because this is another phase of our experimenting

[3:03:22] Trustee Fast: with going into using technology.

[3:03:28] Trustee Fast: So we're going to be streaming and we're going to be recording and we're going to be offering zooming in options for delegates and town hall speakers and up to six trustees.

[3:03:44] Trustee Fast: So it's still an experimental thing.

[3:03:46] Trustee Fast: I think we should be simplifying it.

[3:03:48] Trustee Fast: And I also think being in Victoria is more likely that town hall speakers or delegates would make the trip to Victoria because they got other errands and tasks to do in the city and combine, make it a combined trip.

[3:04:06] Trustee Fast: trip so uh i i think um having thought about it and great discussion my um druthers would be to

[3:04:15] Trustee Fast: have it in the middle of the day on wednesday with a zooming in um option for uh town hall

[3:04:25] Trustee Fast: speakers and uh delegations that's

[3:04:31] Voice 15: not what i heard dan's blue sky well that wasn't my blue

[3:04:35] Voice 15: blue sky but it was my answering question what's the simplest answer so

[3:04:40] Voice 6: what then i'm just going

[3:04:41] Voice 6: to seek some clarity here so what we're we have two members of the executive committee suggesting

[3:04:46] Voice 6: is the middle of the

[3:04:47] Voice 6: day electronic and in person okay

[3:04:50] Voice 12: so

[3:04:51] Voice 6: laura patrick i

[3:04:52] Voice 12: was going to speak against

[3:04:54] Voice 12: having the two different

[3:04:56] Voice 5: times yeah okay

[3:04:57] Voice 5: without taking you up on your offer yeah

[3:05:00] Trustee Fast: there's a

[3:05:02] Trustee Fast: a downside because you're setting up what I heard last night I'm now responding to it

[3:05:07] Voice 15: so it's a lot

[3:05:08] Trustee Fast: of downside to having the two square

[3:05:10] Voice 15: and I'm not fine but then then I'm

[3:05:12] Voice 15: on the team of putting in

[3:05:14] Voice 15: the middle of the day and we'll take the flight I

[3:05:16] Trustee Fast: understand the middle of the day is the easiest

[3:05:18] Trustee Fast: but I'm just saying I think there's so much angst out there right now and that by stepping back I

[3:05:27] Trustee Fast: i think you're only going to be adding to it and that you know so i still support it but i'd prefer

[3:05:32] Trustee Fast: even though i know it's a pain in the

[3:05:34] Trustee Fast: neck trustees will

[3:05:36] Trustee Fast: be mad too but from a from an

[3:05:38] Trustee Fast: availability standpoint i still think that evening is the better public facing option yeah can i just

[3:05:46] Voice 15: say i i hear i don't want to forget the position the point that um the chair made which is makes

[3:05:52] Voice 15: an incredibly long day if you've gotten up at six o'clock to catch a ferry off with skidi

[3:05:57] Voice 15: and you travel all the way to trust council and then you sat through four hours of meetings that

[3:06:02] Voice 15: afternoon and to ask you to then go into a two-hour town hall that night probably is not

[3:06:09] Voice 15: giving the the people who are speaking your best attention so although it may be fine for me i'm

[3:06:17] Voice 15: not and for you i think there are a number of trustees for which it's not the best solution

[3:06:21] Voice 15: and i appreciate that there are people who will say only the evenings are the time i can i can

[3:06:27] Voice 15: speak to you so it's um well but we operated for 40 years i understand and

[3:06:34] Voice 5: i think that

[3:06:37] Voice 5: thank you for the comments this is a time of change but it's also having some rigor around

[3:06:45] Voice 5: how much change we're going to adopt every time is also an exercise in management right and

[3:06:51] Voice 5: And what I would say is this is a sunny day.

[3:06:55] Voice 5: We're having our first fully combined live and electronic trust council meeting.

[3:07:01] Voice 5: The delegations can come in and do either one to then do it at a level that to make it even harder when we're still offering what it seems like an advancement.

[3:07:14] Voice 5: our first time out um you know that that's why this is i want to pull it off

[3:07:23] Voice 5: is really really what i'm talking about yeah yeah we

[3:07:27] Voice 3: want to satisfy

[3:07:28] Voice 5: the maximum number of people

[3:07:29] Voice 5: we possibly can and i think in responding to trustees only so much if they're saying hey

[3:07:34] Voice 5: no this should be in the evening and you end up going with the day version there's just so much

[3:07:38] Voice 5: complexity associated with getting everybody in there already doing the electronic meeting

[3:07:43] Voice 5: and all these things we're still satisfying the opportunity for people to speak

[3:07:47] Voice 5: and then the next time out we'll

[3:07:50] Voice 6: see so we have perhaps a comment from the director of legislative

[3:07:55] Voice 6: services yeah

[3:07:56] Voice 13: one thing to keep in mind if you have an evening town hall the same rules apply

[3:08:01] Voice 13: as they would during the day you're still expecting 16 trustees to be there in person

[3:08:06] Voice 13: that's

[3:08:06] Voice 6: exactly my concern yes yeah would we lose that because indeed six o'clock in the morning

[3:08:11] Voice 6: off the speedy or earlier or maybe the night before um and after dinner you just go i'm too

[3:08:18] Voice 6: tired and then we compromise ourselves so i think a motion um to direct uh staff on this would be

[3:08:28] Voice 6: welcome and we can see how it falls out uh sue ellen fast yeah

[3:08:32] Trustee Fast: i'd like to move that executive

[3:08:34] Trustee Fast: Executive Committee, direct staff to hold the delegations

[3:08:38] Trustee Fast: and town hall session midday Wednesday,

[3:08:44] Trustee Fast: both in-person and electronic options for speakers.

[3:08:54] Voice 6: Okay, so moved to have a seconder, Sam Rogers.

[3:08:58] Trustee Fast: I'd

[3:08:58] Voice 6: like to say-

[3:08:59] Voice 6: You wish to speak to it?

[3:09:00] Trustee Fast: Just a couple more things in favor of this motion.

[3:09:05] Trustee Fast: another one is another new factor because these are all new aspects and like with our rollout of

[3:09:11] Trustee Fast: the technology at LTC meetings I think we should be incremental so that we can carry it off and

[3:09:19] Trustee Fast: also so that we can see how the different parts work so they're not all overlapping each other

[3:09:23] Trustee Fast: besides the six trustees who've already said they're going to be participating electronically

[3:09:30] Trustee Fast: electronically. I do agree that we might have quorum trouble if we held it in an evening.

[3:09:37] Trustee Fast: And another new aspect that we haven't discussed is masks. So all of these things, I think,

[3:09:42] Trustee Fast: combine to make me support having it in the middle of the day. That's my, I'm finished speaking to

[3:09:48] Trustee Fast: the motion. Thank you.

[3:09:50] Voice 6: Right. I think the provincial health order is expecting that everybody

[3:09:53] Voice 6: everybody wears masks everyone wears masks

[3:09:56] Voice 5: and it's 50 people or 50 percent of the

[3:09:59] Voice 6: capacity

[3:10:00] Voice 5: capacity so we could if 25 people show up be we would be

[3:10:04] Voice 6: not allowing people in and then that

[3:10:06] Voice 6: would be a rule for the chair to ask people to leave the meeting so that others could come in

[3:10:10] Voice 6: and speak yeah okay

[3:10:12] Voice 6: so that's moved and seconded uh any discussion and i know this is a difficult

[3:10:17] Voice 6: topic laura patrick

[3:10:18] Trustee Fast: i'll be voting against it because to me i know we're saying we're making

[3:10:22] Trustee Fast: incremental improvements is to me is incrementally backwards that we made ourselves available

[3:10:27] Trustee Fast: our demographics is not reflective at the trust table and we need to do more to make ourselves

[3:10:34] Voice 14: available to so

[3:10:41] Voice 6: anybody else wish to speak to the motion so i i can definitely see

[3:10:48] Voice 6: let me finish so definitely we've got a real challenge here and i think we need to reflect

[3:10:56] Voice 6: reflect on this more and see how, you know,

[3:11:01] Voice 6: every physical location is different.

[3:11:03] Voice 6: We haven't even decided yet where

[3:11:05] Voice 6: and how we're going to meet at the next in-person meetings,

[3:11:08] Voice 6: presumably in the Dymo I'm guessing is the best bet

[3:11:12] Voice 6: and what the facility is like there

[3:11:13] Voice 6: and as well as air ventilation and all that good stuff.

[3:11:17] Voice 6: So I'm going to support the motion.

[3:11:20] Voice 6: So Trustee Fast.

[3:11:22] Trustee Fast: Just one more thing to add is that

[3:11:24] Trustee Fast: But you may get requests, Laurie, for pre-recorded town hall speaking things.

[3:11:34] Trustee Fast: So people could ask that they send you in a video that they've just recorded of themselves sitting in front of their computer speaking.

[3:11:43] Trustee Fast: And you might want to prepare for that.

[3:11:46] Trustee Fast: It's also something that we might want to encourage in a future meeting.

[3:11:50] Trustee Fast: I'll just offer that.

[3:11:52] Voice 6: um i guess there comes a begs a question as to whether or not that would be considered as

[3:11:57] Voice 6: correspondence i don't know that we have the facility a delegation i think the definition

[3:12:04] Voice 6: and i'll turn to legislative services manager about whether or not that would be a submitted

[3:12:09] Voice 6: video yeah i

[3:12:10] Voice 6: haven't uh haven't really contemplated that anyway that's a good thought that

[3:12:18] Voice 6: there may be job well i guess we would just share a screen and do that but uh you open that door and

[3:12:23] Voice 6: and you could have a hundred feature films.

[3:12:24] Voice 6: I would not recommend doing that, Mr. Chair.

[3:12:28] Trustee Fast: I'm not recommending it either.

[3:12:30] Trustee Fast: I just think we should be prepared.

[3:12:32] Voice 6: Yeah, no, it's certainly having something

[3:12:35] Voice 6: in the back of our minds to think about

[3:12:37] Voice 6: because the requests may come in.

[3:12:40] Voice 6: Okay, any other discussion on this motion to go midday,

[3:12:44] Voice 6: Wednesday offering in-person electronic options?

[3:12:48] Voice 6: CEO, did you have some other suggestion?

[3:12:50] Voice 6: No, okay.

[3:12:50] Voice 6: I have one more.

[3:12:52] Voice 6: okay i'd

[3:12:53] Trustee Fast: like to amend the motion by adding and that pre-recorded uh

[3:12:59] Trustee Fast: town hall presentations not be permitted at this time i

[3:13:05] Voice 6: don't think we need to do that

[3:13:08] Trustee Fast: okay

[3:13:08] Voice 6: it's not good yeah i don't want to go down that rabbit hole

[3:13:11] Trustee Fast: all right it

[3:13:12] Voice 6: is a rabbit hole

[3:13:13] Voice 6: yeah thank you for trying though good job checking uh so that's moved and seconded

[3:13:20] Voice 6: any further discussion all those in favor those opposed we have one opposed and um that passes

[3:13:28] Voice 6: that's good we've made that decision and we'll have to live with it um so you know at 12 15 i

[3:13:37] Voice 6: think that must be lunchtime uh lunch is here yes lunch is here okay i can

[3:13:42] Voice 6: wrap this up though

[3:13:43] Voice 6: if you want mr oh i see so okay let's wrap this up that was that so i gave you an overview

[3:13:49] Voice 5: here's

[3:13:50] Voice 5: the schedule yeah mildly generic but um as vice chair rogers said he developed some of

[3:13:57] Voice 5: the themes that i was going to develop that's going to be part of this yeah we don't have

[3:14:00] Voice 5: continuous learning here yeah um no video and it's whether this works through um full three

[3:14:12] Voice 5: days always you know when you're putting on a show to make sure that we're hitting the marks

[3:14:16] Voice 5: all the way through um you'll get to so i'm mindful of that and the reporting that's going

[3:14:24] Voice 5: to come forward i see things on um fees on project policy but perhaps something in communications

[3:14:32] Voice 5: um policy statement amendment update and obviously financial matters so and did you

[3:14:41] Voice 5: say forestry no

[3:14:44] Voice 5: no no perhaps that was

[3:14:49] Voice 6: one of dan's questions

[3:14:50] Voice 15: oh no no

[3:14:50] Voice 6: i but i but i

[3:14:51] Voice 15: but i did qualify by the fact

[3:14:54] Voice 15: that if the cao thought he would be ready to present okay

[3:14:58] Voice 6: but obviously it can be amended

[3:15:01] Voice 6: but this is ideally an agenda that can go out yeah yeah

[3:15:06] Voice 15: dan so i have two questions

[3:15:08] Voice 15: um well this this this agenda doesn't go out the schedule i don't think so i think what she said

[3:15:17] Voice 15: was we just sent out a press release indicating when the town hall oh

[3:15:20] Voice 6: actually correct because

[3:15:22] Voice 15: the schedule is not it's not

[3:15:24] Voice 15: fleshed out awesome but i have two questions one is are we all agreed

[3:15:31] Voice 15: that nine o'clock or 10 9 30 or 10 o

[3:15:34] Voice 15: 'clock for the executive committee is is appropriate uh

[3:15:37] Voice 15: everybody can be here i mean i i'm happy to come the night before and be here for that

[3:15:41] Voice 15: so whatever people think what do you think so well 9 9 30 9 30 i

[3:15:48] Trustee Fast: think 9 30 would be good okay

[3:15:50] Voice 15: at the hotel uh i guess that's where i'll be staying i expect that's where you're staying

[3:15:56] Voice 15: i don't know if you are but oh

[3:15:57] Voice 16: i probably haven't in the morning right

[3:15:59] Voice 15: but you can be there by 9 30

[3:16:01] Voice 15: as opposed to 11 okay so that's great my second question is i hate to bring this back because we

[3:16:10] Voice 15: talked about it two and a half was it two and a half weeks ago or two and a half hours ago

[3:16:15] Voice 15: um we're requiring staff to be vaccinated we're requiring trustees to be vaccinated no we cannot

[3:16:24] Voice 5: okay it's an issue throughout local governance it's an issue in the provincial

[3:16:29] Voice 5: the provincial political realm as well it's

[3:16:33] Voice 6: an issue amongst trustees yeah

[3:16:34] Voice 5: we cannot require

[3:16:35] Voice 5: elected officials to be vaccinated so

[3:16:38] Voice 15: what are the what are the what's the legislation i know

[3:16:41] Voice 15: the house of commons is saying you have to be vaccinated come to the house of commons that's

[3:16:46] Voice 15: them but what's the province saying about mp about mla do you know we don't know

[3:16:52] Voice 6: okay i don't believe

[3:16:55] Voice 6: so but

[3:16:57] Voice 5: i know there's significant challenges if you look at some of the larger regional districts

[3:17:03] Voice 5: who have maybe 600 different volunteers aside from an elected official but members of boards

[3:17:12] Voice 5: councils task forces all those elements where they're expressing challenges with

[3:17:20] Voice 5: managing the vaccine mandate associated with an expanded list under each corporate entities

[3:17:27] Voice 5: the doctors they see fit so far so there hasn't been something from the uh provincial health

[3:17:33] Voice 5: officer that says in this sector like other cells like the health sector for instance

[3:17:40] Voice 5: um there's a requirement for elected officials i will tell you that i would say that 10 or 15

[3:17:49] Voice 5: 10 or 12 CAOs. I've discussed

[3:17:51] Voice 5: none of them that I'm aware

[3:17:53] Voice 5: of have an elected official

[3:17:55] Voice 5: vaccine mandate policy

[3:17:58] Voice 5: or program in place.

[3:18:02] Voice 6: Okay.

[3:18:02] Voice 6: And there are pockets of

[3:18:05] Voice 6: entire communities that are

[3:18:07] Voice 6: against this. And so that

[3:18:09] Voice 6: would embrace elected officials.

[3:18:13] Voice 15: Is it an incongruous

[3:18:15] Voice 15: message to send to our staff?

[3:18:16] Voice 15: And I'm

[3:18:17] Voice 15: not saying we're alone in this.

[3:18:19] Voice 15: I mean, it's been a bit of

[3:18:20] Voice 15: an incongruous message to say to

[3:18:22] Voice 15: employees you you have to be vaccinated to come to work but elected officials don't have to i mean

[3:18:28] Voice 6: yeah and some cities i led to believe victoria is asking that but the city has a different

[3:18:36] Voice 6: ability to do that and i honestly think it could be challenged but i don't know

[3:18:41] Voice 6: but in my

[3:18:42] Voice 16: message is i am double

[3:18:43] Voice 6: vaccinated i'm sorry

[3:18:45] Voice 6: i am vaccinated and that's my i've taken

[3:18:47] Voice 6: that responsibility that's all i can say might

[3:18:52] Voice 15: want to encourage trustees who aren't just choose

[3:18:55] Voice 15: the electronic option you

[3:19:00] Voice 6: know i actually don't know why well i i i'm not sure that there aren't

[3:19:07] Voice 6: there are any trustees that are not vaccinated the trouble dilemma becomes is some trustees

[3:19:13] Voice 6: these may have family or other or others close persons who are not for medical reasons and i

[3:19:21] Voice 6: think that they see that as a compromise oh no for sure my

[3:19:24] Voice 5: staff would too so like yeah i don't

[3:19:27] Voice 5: see anything wrong with any encouragement anyway you know

[3:19:30] Voice 6: we're not going to solve this problem

[3:19:31] Voice 6: here today um i did want to follow up though so 9 30 start for executive committee there was a

[3:19:37] Voice 6: question about bolinas when chelsea we want to have a short meeting for bolinas when chelsea in

[3:19:42] Voice 6: order to change the uh electronic meeting rules yeah

[3:19:46] Voice 4: sure where

[3:19:48] Voice 4: we can start

[3:19:48] Voice 15: that 9 30 and get

[3:19:49] Voice 15: into the deck so

[3:19:50] Voice 6: obviously we're not a body uh meeting but that would be you could facilitate

[3:19:54] Voice 6: that so

[3:19:55] Voice 12: that would come to you vnr wm from chelsea like start at 9 30. yeah yeah yeah

[3:20:02] Voice 6: the executive committee yes all around the room yeah okay

[3:20:06] Voice 6: ceo that's it that's it that's another

[3:20:11] Voice 6: lunch let's reconvene at one o'clock give us or maybe 10 minutes to one let's just say and uh

[3:20:19] Voice 6: and then we'll continue on a little christmas thank you everybody for this morning there's

[3:20:25] Voice 6: no shortage of uh excitement no

[3:20:28] Voice 15: no as i was saying are we still recording

[3:50:26] Voice 4: it's been feasted that's not yeah

[3:50:29] Voice 15: that's Gabriel okay

[3:50:30] Voice 6: welcome back everybody um thank you for

[3:50:35] Voice 6: returning promptly and um just want to welcome members of the public that have returned to watch

[3:50:44] Voice 6: us live streaming or could be watching the recording um this is the

[3:50:49] Voice 6: executive committee of

[3:50:50] Voice 6: october the 27th and uh we are today uh meeting here in laguncan territory in uh victoria it's

[3:50:58] Voice 6: really honor and privilege to be able to live in this part of the world um i'm elected on fetus

[3:51:04] Voice 6: island which is penelope and laxon territory and um it's um amazing opportunities living on this

[3:51:12] Voice 6: coast to avail ourselves of the culture and history of this place um opportunities to learn

[3:51:18] Voice 6: things and and understand uh what life on the coast um is all about so i'm grateful to have

[3:51:27] Voice 6: those opportunities um we have gotten through our agenda we are at um trust council meeting

[3:51:36] Voice 6: preparation we've concluded that section we're now at executive committee projects

[3:51:41] Voice 6: um we're barely halfway through our agenda here so i'll just ask everybody to uh keep their remarks

[3:51:47] Voice 6: as complete and concise as possible

[3:51:51] Voice 6: and move us along to the agenda

[3:51:53] Voice 6: so that we can get through it today.

[3:51:58] Voice 6: First item is 8.1.1.1,

[3:52:01] Voice 6: Executive Committee Adoption of the 2022 Draft Schedule

[3:52:05] Voice 6: and Trust Council 2022 Schedule Recommendations.

[3:52:08] Voice 6: This is a decision item and I'll just,

[3:52:11] Voice 6: is CAO Hudson-Pilley gonna introduce this first?

[3:52:15] Voice 5: You saw, thank you, Mr. Chair,

[3:52:16] Voice 5: you saw a version of this at your last meeting and since then vice chair rogers um sent some

[3:52:23] Voice 5: recommendations in which have been included in the uh in the calendar you see on page 89

[3:52:32] Voice 5: and myself and laurie actually looked at the spring was the spring okay laurie

[3:52:38] Voice 5: may and made some changes there um just so that there wasn't such a big gap in may we were ending

[3:52:46] Voice 5: up having a meeting every month and too many meetings having one every month doesn't do us

[3:52:51] Voice 5: well particularly as we're moving into this part of the um election cycle um so with that

[3:53:00] Voice 5: here are the meeting dates for your consideration that's number one um and number two

[3:53:08] Voice 5: is the trust council schedule so you've got the the four dates recommended here

[3:53:13] Voice 5: year, and that for 2022, and that's March, June, September, November. There's been a cautionary

[3:53:22] Voice 5: note around the discussion, which we have not had yet, and we can maybe have in November around

[3:53:26] Voice 5: an additional meeting in December. Does everyone remember that? Yeah. And I don't know if Julia's

[3:53:35] Voice 5: on the call right at this moment, but she's expressed valid concern that as we move through

[3:53:42] Voice 5: the budget process waiting until january doesn't work um and by the time we've gotten everybody

[3:53:53] Voice 5: um ready to do our uh the work from a trustee perspective financially it's going to be into

[3:53:58] Voice 5: december so um there will be that consideration for addition of the consideration of an additional

[3:54:04] Voice 5: meeting in december the other one is finally in terms of the npc and the budget process

[3:54:14] Voice 5: how many of these meetings we haven't got locations here because we haven't got a

[3:54:19] Voice 5: determination whether you want electronic meetings or live meetings and in what proportion

[3:54:24] Voice 5: right now the budget holds four live meetings in it you

[3:54:33] Voice 3: mean trust council trust council right

[3:54:35] Voice 3: i

[3:54:37] Voice 5: think it's four four three anyway i think it's four and as we're going through the budgetary

[3:54:47] Voice 5: process you might want to i know that there was consideration of amending that and what

[3:54:53] Voice 5: you might invest you see was a recommendation to reconsider the number to that end we're seeking

[3:54:59] Voice 5: a legal opinion to make sure we're within we're honoring the intent of the new meeting regulation

[3:55:09] Voice 13: and what so what do you mean by that yeah in other words is it appropriate to have all your meetings

[3:55:16] Voice 13: electronically and not contemplate in-person meetings does the regulation is the intent of

[3:55:23] Voice 13: the regulation to allow that as opposed to picking a percentage of your meetings two out

[3:55:29] Voice 13: of four or

[3:55:30] Voice 13: whatever what what's reasonable

[3:55:32] Voice 5: okay so we're testing reasonability so that's why so you might

[3:55:38] Voice 5: want to say yes to this and amend at your next meeting um because it will be after mbc you might

[3:55:47] Voice 5: want to say um yeah those look good but add one into in december so yeah so those dates are not

[3:55:54] Voice 6: likely to change it may be that we would add one uh in the third week of december no

[3:56:00] Voice 5: so we put this

[3:56:02] Voice 5: here yes as a placeholder for december trust council meeting it could be just a financial

[3:56:07] Voice 5: matters meeting a couple days um but we're into the uniqueness of the election cycle okay mr cao

[3:56:15] Trustee Fast: i couldn't see what you were pointing at can you tell me the dates you

[3:56:19] Voice 5: don't see the screen

[3:56:19] Voice 5: no no i

[3:56:22] Trustee Fast: see laurie's screen yeah

[3:56:25] Voice 5: yeah well laurie's got that six seventh and eight on page

[3:56:29] Voice 5: 89 i'm

[3:56:31] Trustee Fast: looking at page 89 that's fine i just can't see you pointing

[3:56:34] Trustee Fast: oh i see and i can't

[3:56:36] Voice 14: when you're close to the

[3:56:38] Trustee Fast: yeah look

[3:56:38] Voice 16: around the corners

[3:56:47] Voice 6: The next version of Zoom is going to have Google Street View, and you can turn around.

[3:56:53] Voice 15: Dan

[3:56:54] Voice 6: Rogers, do you have a question or comment before we move to a motion?

[3:56:59] Voice 15: Yeah.

[3:57:01] Voice 15: So when I re-put these new dates, and thank you for amending the August date,

[3:57:07] Voice 15: although i i know it's challenging because it took five weeks between ec meetings in august

[3:57:13] Voice 15: and my theory was we if we needed one we could put a special one in there like we could have

[3:57:18] Voice 15: a meeting in there

[3:57:19] Voice 15: i noticed that one of them may 25th i had the fpc on the same day and i did that's

[3:57:26] Voice 15: the day i have so you might want to double check i i had the 25th of may i had an fpc in my diary

[3:57:34] Voice 15: sorry is that right have I got that wrong I don't know

[3:57:37] Voice 15: oh so you might want to double check and I

[3:57:40] Voice 15: did notice that between the 25th the 8th is only two weeks which is five because I think the 8th

[3:57:51] Voice 15: is the one where we approve the you know

[3:57:53] Voice 15: materials for the trust council the

[3:57:55] Voice 5: concern is the 4th of

[3:57:56] Voice 5: May to the 8th of June is

[3:57:58] Voice 15: a long time

[3:57:59] Voice 5: that's almost that's one two three four five weeks

[3:58:03] Voice 5: that would be the longest since i've been here yeah um and then you just start back casting okay

[3:58:09] Voice 5: we'll move the fourth up so then what happens to the 13th of april um so maybe the 25th doesn't

[3:58:17] Voice 5: have to be the date i'm just nervous about that big gap five week gap that may

[3:58:23] Voice 14: 25th is the what

[3:58:25] Voice 14: was approved by pc so

[3:58:28] Voice 6: you know and

[3:58:29] Voice 6: even in july and august there it's not like the work

[3:58:35] Voice 6: it doesn't happen or doesn't appear that those agendas will be full and if we have any fewer

[3:58:43] Voice 6: meetings it just makes the meetings that we do have significantly longer look at today's agenda

[3:58:50] Voice 6: which we thought was light and we're only half way i

[3:58:54] Voice 15: never thought that's okay so

[3:58:57] Voice 5: we can we can

[3:58:57] Voice 5: amend i think you can move this and we'll amend the 25th if you're comfortable and you can

[3:59:04] Voice 5: can consider any other consideration we can get this back on your jennifer next but this is we're

[3:59:08] Voice 5: slowly yeah

[3:59:09] Voice 6: nailing this one down well the budget for the council meeting system biggest one and

[3:59:14] Voice 6: obviously clarifying the electronic capability to reduce that budget if we have some of those

[3:59:19] Voice 6: like so

[3:59:20] Voice 15: so if i might just could carry on so thank you that's the one thing other than that the

[3:59:26] Voice 15: schedule looks fine um we did pass a motion in fpc to recommend that ec have two thirds of their

[3:59:40] Voice 15: meetings electronic yeah um

[3:59:42] Voice 12: yeah at

[3:59:44] Voice 15: fpc that ec that was a recommendation when do we as an ec

[3:59:49] Voice 15: make that that's coming up well

[3:59:56] Voice 5: later on today you're going to talk about your line items

[4:00:00] Voice 5: yeah your budgetary considerations and they're of a project nature and it's coming up and okay

[4:00:06] Voice 15: because i don't know if we do it now or we do it later and

[4:00:09] Voice 5: we can do it whenever whenever and what

[4:00:11] Voice 5: i was going to talk about at that point is and traditionally we haven't done this but this is

[4:00:15] Voice 5: a good time to to do it is the depart because we always had ec meetings that are regular meetings

[4:00:21] Voice 5: you always have trust counseling for regular meetings we didn't really come to you with

[4:00:25] Voice 5: departmental budget considerations i had come and i'd say um who's going to what next year for

[4:00:32] Voice 5: training

[4:00:33] Voice 16: budget

[4:00:34] Voice 5: so right now we have ten thousand dollars budgeted in the uh so we went up from

[4:00:42] Voice 5: four or five last year i'll probably i can find that to ten thousand anticipating more meetings

[4:00:49] Voice 5: meetings. And I think that number could go down a bit at two-thirds of our meetings.

[4:00:57] Voice 6: Okay, I want to move along, because I think we can make these two motions here, and they

[4:01:04] Voice 6: the REC meetings can be amended at a later date. So the council meetings, that's a commitment

[4:01:09] Voice 6: that we're making and we can add that. So is somebody prepared to make those motions?

[4:01:13] Voice 6: One of them? Trustee Fass?

[4:01:17] Trustee Fast: i move that executive committee adopt islands trust executive committee 2022

[4:01:22] Trustee Fast: draft meetings schedule attachment one as its meeting dates for 2022.

[4:01:26] Voice 16: have a seconder for a second you'll address the may 25th one

[4:01:32] Trustee Fast: later you said yeah

[4:01:36] Voice 6: okay seconded any further discussion all those in favor

[4:01:44] Voice 6: that

[4:01:45] Trustee Fast: executive committee recommends trust council adopt the following meeting dates for its 2022

[4:01:49] Trustee Fast: schedule march 8th to 10th june 21 to 23rd september 20 to 22 and november 1 to 3

[4:02:01] Voice 6: any discussion all those in favor any opposed none that carries so we don't need to decide

[4:02:13] Voice 5: you'll have to decide it before december trust council so you'll have to decide it

[4:02:18] Voice 5: in november yeah yeah and

[4:02:21] Voice 5: there's a budgetary location associated with which

[4:02:28] Voice 5: depending yeah so that would the best sequence of events would be getting that response from

[4:02:34] Voice 5: carmen building that in and having another incremental decision yeah

[4:02:38] Voice 6: okay so on page 90

[4:02:41] Voice 6: then uh 8.1.1.2 proposed ministers council procedure bylaw number 101 request for decision

[4:02:49] Voice 6: i'll check and looks like there's two motions there so i'll just hand that over to

[4:02:54] Voice 6: carmen

[4:02:55] Voice 13: so i was hoping we could take 10 minutes and go through the amendments so that i know

[4:02:59] Voice 13: what your take on them is and get direction on how to amend the bylaw to be presented to trust

[4:03:05] Voice 13: council so uh the major reason for these amendments is for the electronic meeting

[4:03:10] Voice 13: provisions for regular meetings and then there are also an addition of delegations and town hall

[4:03:18] Voice 13: definitions and sections and a requirement that delegates fill out a form which i think most

[4:03:25] Voice 13: local governments require fill out the form say what your topic is and provide a full copy of

[4:03:31] Voice 13: your presentation so uh we could go to the track changes version lori and i could just read out

[4:03:36] Voice 13: uh the page number where the um amendments are and so the first one would start on page 97 and

[4:03:45] Voice 13: that's a new uh definition for delegation i'm looking for direction on this and i got this

[4:03:56] Voice 13: wording out of the city of white rock procedure by law okay now dan rogers

[4:04:01] Voice 13: you have a question

[4:04:02] Voice 13: ABOUT THIS ONE WELL

[4:04:03] Voice 15: I HAVE I HAVE A BUNCH OF COMMENTS SO THIS IS I'M SORRY THIS MAY TAKE MORE

[4:04:08] Voice 15: THAN A FEW MINUTES I HAVE MANY MANY MORE ON THE NEXT ONE TOO AFTER THAT SO I'M NOT SURE HOW YOU

[4:04:17] Voice 15: WANT TO DO ABOUT THE FUTURE I I THE ONE THING I WAS GOING TO SUGGEST IS IS WITH THE DEFINITION OF

[4:04:24] Voice 15: delegation I think it should read with and in all cases with which falls within the jurisdiction

[4:04:34] Voice 15: or activities of trust counsel I've noticed that I'm a little concerned that if we get into

[4:04:42] Voice 15: oh you could only talk to what the jurisdiction of the trust counsel is there are times that we

[4:04:48] Voice 15: do a lot of things around advocacy that aren't necessarily technically just our jurisdiction

[4:04:54] Voice 15: and we get lots, particularly at LTCs,

[4:04:56] Voice 15: but also at Trust Council.

[4:04:57] Voice 15: For example, the rat poisoning.

[4:05:00] Voice 15: Not really our jurisdiction,

[4:05:02] Voice 15: but we took a delegation on that.

[4:05:04] Voice 16: So

[4:05:05] Voice 15: I was going to suggest the words

[4:05:06] Voice 15: within the jurisdiction or activities of Trust Council.

[4:05:11] Voice 15: I don't know whatever others think of that.

[4:05:13] Voice 15: And that would allow people to come and ask us

[4:05:16] Voice 15: to sort of take an advocacy position

[4:05:17] Voice 15: on something that's not technically

[4:05:19] Voice 15: within our jurisdiction.

[4:05:23] Voice 15: And that appears about four times in this.

[4:05:26] Voice 15: document too so i would make the same suggestion each time so

[4:05:31] Voice 6: sure laura uh comment on that yeah

[4:05:35] Trustee Fast: i would support that because i was going to question that just saying within the jurisdiction

[4:05:39] Trustee Fast: of the trust council isn't helping anybody with the definition and say half the trustees don't

[4:05:45] Trustee Fast: know what that is either so um i think if you said jurisdiction and activities of trust council

[4:05:52] Trustee Fast: or active or

[4:05:53] Voice 15: activities would yeah and i and to answer your question i i absolutely don't think

[4:06:02] Voice 15: it has to be the subject of an agenda item in fact when i when i'm on a local trust committee

[4:06:08] Voice 15: i don't usually allow delegations on an agenda item i want them to come and talk to me about

[4:06:13] Voice 15: something that's not on the agenda because they can speak in town hall about the agenda and i

[4:06:18] Voice 15: don't want to it gets complicated if you let them speak about an agenda item because then you're

[4:06:23] Voice 15: preferencing them over somebody else who's coming to town hall to speak about it i don't it's not

[4:06:28] Voice 15: a mutual it's not exclusively so i would say no it's not about it i'm not to be personal

[4:06:37] Voice 16: so this we're still on the delegation yeah

[4:06:44] Voice 6: thank you chair

[4:06:46] Trustee Fast: yeah i agree with the comments that have been made so far

[4:06:50] Trustee Fast: and by the other trustees i would also um like to recommend that we ask for uh to present new

[4:07:00] Trustee Fast: information new ideas or information that is not already being considered in a uh no no that's fine

[4:07:11] Trustee Fast: because sometimes we have uh delegations that come um and appear to be giving us the same

[4:07:19] Trustee Fast: information each time and and I I'm concerned that now that we're streaming

[4:07:27] Trustee Fast: and recording I even heard one of our delegations at the last meeting say

[4:07:33] Trustee Fast: thank you for the opportunity to present this again and and to broadcast it so

[4:07:39] Trustee Fast: I'm I'm wondering what trustees think this is the same situation this is what

[4:07:44] Trustee Fast: what we've got in Hornby and Denman.

[4:07:47] Trustee Fast: I don't know if we've got it in Gambier,

[4:07:50] Trustee Fast: but we say ideas or information that is not,

[4:07:55] Trustee Fast: yeah, new ideas and information is my suggestion.

[4:08:05] Trustee Fast: That's been working on Hornby and Denman now

[4:08:08] Trustee Fast: in that it also solves the prod,

[4:08:18] Trustee Fast: well, I've said it, thank you.

[4:08:19] Trustee Fast: okay

[4:08:20] Voice 13: so thank you so would we put new uh before idea on a project new idea new

[4:08:33] Trustee Fast: ideas or information

[4:08:34] Trustee Fast: i'm

[4:08:39] Voice 6: sure i don't know really what the implications of that are but

[4:08:44] Voice 1: i think i recognize that lisa

[4:08:46] Voice 6: wilcox wishes to help us with uh something here yeah

[4:08:54] Voice 8: just um chair i had a question

[4:08:57] Voice 8: and just wanted some time to ask that if that is okay a

[4:09:03] Voice 6: question with regards to this topic we're

[4:09:06] Voice 6: on now yeah

[4:09:07] Voice 8: in regards to delegations oh

[4:09:08] Voice 6: sure so

[4:09:10] Voice 8: i have received requests from indigenous people

[4:09:13] Voice 8: living on the islands that how would they become delegates or how would they be able to speak

[4:09:22] Voice 8: both at local trust committee levels and at trust council and i'm wondering whether

[4:09:27] Voice 8: whether Indigenous people through our commitments to reconciliation fit within this definition and

[4:09:34] Voice 8: category or whether we would look at something like a special delegation definition or some

[4:09:43] Voice 8: other form of definition but I just posed that question I actually don't know what the answer

[4:09:49] Voice 8: would be but it would be something to turn our minds to as part of our reconciliation work

[4:09:54] Voice 8: I don't know how we would accommodate that within these definitions here.

[4:10:01] Voice 6: Thank you for asking that question. It's a good question. I don't know whether or not that would

[4:10:09] Voice 6: mean that we would say an individual Indigenous person or persons or group. I don't know.

[4:10:15] Voice 6: Now that gets.

[4:10:19] Voice 6: So Rogers and Hudson pillar.

[4:10:23] Voice 15: So strikes me that could arise in at least two and perhaps other

[4:10:32] Voice 15: venues.

[4:10:32] Voice 15: One would be to talk to us about our work or activities or what we

[4:10:39] Voice 15: should or shouldn't be doing,

[4:10:41] Voice 15: which would be,

[4:10:43] Voice 15: I would think would fit squarely within the delegation activity.

[4:10:47] Voice 15: The other might be a, for lack of a better word, a more educational piece or an informed information piece where someone wants to come and talk to us about an issue that's particular to the Indigenous people or group that's coming to talk to us and wants to give us a little history or introduce themselves or something like that.

[4:11:14] Voice 15: I personally would think that would fall within that but I suppose arguably that might be something

[4:11:19] Voice 15: a little separate and those but are those the two sort of categories that

[4:11:24] Voice 15: or am I being too narrow and it should be it might be something even a little broader

[4:11:33] Voice 15: is that a

[4:11:35] Voice 8: question for me or yeah

[4:11:36] Voice 15: yeah yeah because that you've had requests I wonder what

[4:11:40] Voice 15: the nature of the ones themselves.

[4:11:42] Voice 8: I think that I guess maybe it would make sense to examine what

[4:11:48] Voice 8: other jurisdictions are doing and how they've addressed this that have commitments to

[4:11:54] Voice 8: reconciliation as well, whether they have created special delegations or whether they have included

[4:12:00] Voice 8: Indigenous people either living on islands within community or First Nations within a delegation

[4:12:06] Voice 8: definition but i'd have to do some research to be able to provide you with an answer to that

[4:12:11] Voice 8: yeah

[4:12:12] Voice 5: yeah thanks uh yeah what a great question um i haven't turned my mind to this and it's not

[4:12:20] Voice 5: really part of our reporting at this stage right um i so we asked maybe for a moment to to think

[4:12:26] Voice 5: that one through and come back to you my gut reaction is that um if you were asking another

[4:12:32] Voice 5: other government or another government wanted to come and speak with trust council there wouldn't

[4:12:36] Voice 5: be a delegation right they would be at the start of an agenda and um they would be um honored guests

[4:12:43] Voice 5: who were trying

[4:12:44] Voice 5: to cooperate with in some in some manner read any other level of government

[4:12:51] Voice 5: city of dawson creek whatever it might be a government to government relationship would

[4:12:56] Voice 5: i think not be within this delegation definition process if there was someone who was

[4:13:04] Voice 5: um working in an ngo or um on a specific issue and it wasn't a government government conversation

[4:13:12] Voice 5: i expect their potential for that person to be a delegation to come and speak around

[4:13:17] Voice 5: one thing another if they're representing themselves um but there's some requirements

[4:13:22] Voice 5: we can get into later so that would be my first thought and lisa and i actually haven't

[4:13:27] Voice 5: put our minds to this um but i think my reaction is this is outside this this definition those

[4:13:34] Voice 5: relationships and reconciliation are outside this definition so

[4:13:38] Voice 6: i i know carmen had her hand up as

[4:13:42] Voice 6: well so maybe you'd like to hear some advice from her and then i have a remark or question yeah just

[4:13:47] Voice 13: following up on russ's point um what he was talking about i think are known as invited

[4:13:52] Voice 13: invited presentations there's an

[4:13:55] Voice 13: invitation and a spot on the agenda uh for the purpose of hearing

[4:13:59] Voice 13: another government level or perhaps the first nation or whatever right

[4:14:03] Voice 6: so then that strikes

[4:14:05] Voice 6: me i think the question is the inverse of that is that if a nation wants to come and speak to us

[4:14:10] Voice 6: we're not inviting them they want to invite themselves and that's great and so it does

[4:14:16] Voice 6: strike me that perhaps there needs to be another policy a new policy that covers that intergovernmental

[4:14:23] Voice 6: opportunity so that it is indeed spelled out clearly that this is how we would facilitate

[4:14:29] Voice 6: that and um maybe i'll just look to lisa if that's what she's thinking am i on the same track or not

[4:14:38] Voice 6: um

[4:14:42] Voice 8: i believe that most of the requests have been for first nations who would want to come

[4:14:47] Voice 8: to speak about what the honest trust is doing or in relation to certain policies or decisions that

[4:14:54] Voice 8: islands trust either trust council is making uh and then also with indigenous people living on

[4:15:01] Voice 8: the islands and uh them as community members how would we define them as well so it it might

[4:15:09] Voice 8: require some examination to as you say it

[4:15:12] Voice 6: sounds like there needs to be some more research or

[4:15:15] Voice 6: thinking about it for sure you know what that does with respect to advancing this piece that we have

[4:15:23] Voice 6: here now it would have been maybe nice

[4:15:26] Voice 13: if that would happen it would slow it down definitely

[4:15:29] Voice 13: because uh what lisa's referring to i have not commonly seen in the procedure bylaws i've looked

[4:15:35] Voice 13: at so it would be research for sure yeah

[4:15:39] Voice 6: doesn't mean it shouldn't be done though no um that's for

[4:15:41] Voice 6: sure um okay lisa i'm not sure how we would manage this now but that's well received well received

[4:15:52] Voice 6: message and the ceo is nodding his head that that's worthy of consideration so uh shall we

[4:15:58] Voice 6: proceed with this at least to get this to the next step and i'm going to go to to go and pass

[4:16:04] Voice 6: thank

[4:16:05] Trustee Fast: you chair i um appreciate lisa's uh questions there it's a good question i think if we design

[4:16:12] Trustee Fast: this to be welcoming to everybody then we'll have a better chance of success um so the what it says

[4:16:21] Trustee Fast: on the website is share your ideas with or have your say or something like that but i think it's

[4:16:27] Trustee Fast: share your ideas and uh and then you get into the different categories of how to do that on

[4:16:33] Trustee Fast: the website but um the other thing i wanted to say is um uh we can um i'm wondering if the words uh

[4:16:42] Trustee Fast: fill in a form could be changed to the word apply because in my experience because i've had

[4:16:52] Trustee Fast: a number of these situations at LTCs then I can invite the proposed delegation to complete their

[4:17:02] Trustee Fast: their applications so that I can make a decision otherwise you're sort of stuck in a holding

[4:17:08] Trustee Fast: pattern and they think they're claiming their spot you know I'm letting you know I'm coming

[4:17:14] Trustee Fast: to be a delegation and and I'm waiting for material so can it be an application

[4:17:23] Voice 13: just to be clear we're talking about local trust committee meetings now and that's not applicable

[4:17:28] Voice 13: to this bylaw this is for trust council and council committees it doesn't apply to the

[4:17:34] Voice 13: business of trust committees my

[4:17:37] Trustee Fast: question is whether the words that are used in here can be

[4:17:41] Trustee Fast: instead of fill in a form whether the word could be changed to apply what

[4:17:47] Voice 6: says specified on a

[4:17:49] Voice 6: registration form it doesn't say anything about filling them sorry

[4:17:56] Trustee Fast: i must have made a mistake

[4:18:00] Voice 6: is that are we talking about the same thing or that's what you want to make sure that i'm

[4:18:05] Voice 6: respecting what you've brought forward but it says registration form for delegation to

[4:18:11] Voice 6: address island council my

[4:18:14] Trustee Fast: proposal is people fill in a registration form and they think

[4:18:18] Trustee Fast: they're registered and uh i think if we use the word application form or something like that then

[4:18:26] Trustee Fast: they realize there's going to be an approval step and that comes with getting all your materials in

[4:18:34] Trustee Fast: thank you i

[4:18:35] Voice 13: understand what you're saying there yeah so change registration to application form

[4:18:41] Voice 13: Yeah. Okay. Okay.

[4:18:51] Voice 6: So there's amendments on the amendments of the delegations portion of this

[4:18:59] Voice 6: form. Where do we want to go next?

[4:19:01] Voice 13: I was just going to go through all the proposed amendments

[4:19:04] Voice 13: and hopefully we can get through them quickly. The next one is on page 98. Yeah. And there is

[4:19:11] Voice 14: further

[4:19:11] Voice 13: wording on the delegation form. So maybe we can tweak the wording when we get to that

[4:19:16] Voice 13: that section so definition for town hall my

[4:19:26] Voice 15: comment is the same as it was the first one

[4:19:28] Voice 15: and i noticed you raised the issue of calling it a public participation period and i'm thinking of

[4:19:36] Voice 15: allison morse who said that probably love it 12 times she said we shouldn't be calling any of

[4:19:42] Voice 15: these town halls they should be called public participation and i i so don't have a position

[4:19:49] Voice 15: about that

[4:19:50] Voice 6: work participation implies beyond listening we did change

[4:19:59] Voice 13: the wording in the

[4:20:00] Voice 13: salt spring procedure bylaw to call it a public participation period as opposed to town hall

[4:20:06] Voice 13: can i

[4:20:11] Trustee Fast: suggest what we use on bowen island which is public comment

[4:20:17] Trustee Fast: thank

[4:20:18] Voice 15: you beautiful so we're going to stop using the phrase town hall and call it public comment

[4:20:26] Voice 15: i'm i'm fine with that i'm guessing well

[4:20:30] Voice 6: no but town hall means public comment a

[4:20:33] Voice 6: public comment period well

[4:20:38] Voice 15: but i think the comment from uh from carmen was do we want to change the

[4:20:43] Voice 15: title to public comment

[4:20:45] Voice 13: as opposed to we want

[4:20:47] Voice 13: to use different terminology or to stick with town

[4:20:52] Trustee Fast: if i can just speak to that i think public comment uh is more digitally friendly whereas

[4:21:00] Trustee Fast: town hall kind of implies that you have to be there whatever and just for total clarity and

[4:21:05] Trustee Fast: invitation to the public to participate in the meetings uh and the word comment just means you

[4:21:13] Trustee Fast: have your say and that's it it doesn't give the idea that you're going to necessarily get an answer

[4:21:17] Trustee Fast: or a response at the meeting I think public comment is better for digital and it also

[4:21:25] Trustee Fast: works regularly on Bowen thank you and

[4:21:31] Voice 6: we are now still on trust council right not LTC

[4:21:34] Voice 6: okay make it so anybody

[4:21:40] Voice 16: else Laura yeah

[4:21:42] Trustee Fast: I mean I think town hall is I mean yes there's a lot of

[4:21:45] Trustee Fast: people that are attached to it but again we're trying to relate to more than more than the plus

[4:21:51] Trustee Fast: plus 60s and um i think a more modern word would be nice i know i did look at some of the other

[4:21:57] Trustee Fast: municipalities questions there's other things that we could use so either public comment public

[4:22:02] Trustee Fast: question

[4:22:03] Voice 16: participation title you know something that's important we

[4:22:12] Voice 14: want to call it public

[4:22:13] Voice 14: participation period or

[4:22:15] Voice 15: public comments public comments

[4:22:18] Voice 14: yeah so

[4:22:21] Voice 15: that means all throughout this

[4:22:22] Voice 15: it'll be called public comment it will appear in our agendas as public comment okay okay the error

[4:22:30] Voice 15: of the town hall may come to an end if trust council approves it's cool

[4:22:34] Voice 16: decision there

[4:22:38] Voice 15: i know it is the whole the whole the whole culture of the yeah

[4:22:45] Voice 15: garcelle is based on their own feast uh

[4:22:48] Voice 13: the next one is page 99 maureen thank you

[4:22:50] Voice 13: and it's the question of whether we should refer to distinguish between in-person meetings and

[4:22:57] Voice 13: electronic meetings since we're going down that road now should we say when we mean

[4:23:02] Voice 13: when we're meeting in person to say in person in the bylaw so there's no uh confusion

[4:23:11] Trustee Fast: if it makes it

[4:23:15] Trustee Fast: the clause is specific to only in-person meetings or only

[4:23:21] Voice 13: electronic ones and that would absolutely make sense yeah so this one is just in reference to

[4:23:28] Voice 13: quorum and so we mentioned in person as well as electronic so if you have an in-person meeting

[4:23:33] Voice 13: you'd allow more time for a forum to develop than you would for an electronic meeting you know if

[4:23:39] Voice 13: fairies were postponed or something like that and a subset of people couldn't get to the meeting we

[4:23:44] Voice 13: had that happen at bowen we were waiting for quite a number of trustees to arrive in an airplane

[4:23:50] Voice 5: Mr. Chair may I ask a question and I apologize for this Carmen where did the three hours come from

[4:23:55] Voice 5: because

[4:23:55] Voice 13: I think it'd be more one hour yeah the three hours was in I think was in the original

[4:24:01] Voice 13: bylaw so it might be worthy of contemplation because there

[4:24:04] Voice 5: should be some significant

[4:24:06] Voice 5: financial implications potentially to having all those people hang around do you see an issue with

[4:24:10] Voice 5: one or three not really

[4:24:13] Voice 13: I didn't I didn't make up the three the three was existing as far as I know

[4:24:18] Voice 13: next to three because that would you would lose

[4:24:21] Voice 13: an entire half

[4:24:22] Trustee Fast: a day but the counter is if you're

[4:24:24] Trustee Fast: talking about money i brought 20 or 15 trustees are now present and you cancel after an hour

[4:24:31] Trustee Fast: they're going to all go home so the expense has been made so the three hours is i'm just

[4:24:36] Trustee Fast: thinking of the rational for the three hours is you're delayed starting the meeting because of

[4:24:41] Trustee Fast: very never left the dock of very much a reality that we're heading into with the staffing levels

[4:24:50] Trustee Fast: it's sue ellen here it's also very much a reality with the increasing storms and uh i would say

[4:24:58] Trustee Fast: stick with the three hours because we're talking about trust council and i would also add the words

[4:25:03] Trustee Fast: or hybrid meeting because what we're proposing in december like our next trust council is a

[4:25:10] Trustee Fast: hybrid meeting with 10 people not being there so um is that what do you think about that an

[4:25:16] Trustee Fast: in-person or hybrid meeting within three hours so we have to define

[4:25:25] Voice 14: hybrid hybrid

[4:25:29] Trustee Fast: just it's different it's neither an in-person or an electronic or is it an in-person it is in

[4:25:42] Trustee Fast: person

[4:25:42] Voice 16: all

[4:25:44] Trustee Fast: right but i like the three hours fair

[4:25:54] Voice 5: enough okay so we

[4:25:58] Voice 13: could move to page 101

[4:25:59] Voice 13: and now we're into electronic meetings okay uh and the very first question is uh should our

[4:26:09] Voice 13: bylaw contain applause about how many regular trust council meetings can be conducted uh

[4:26:14] Voice 13: electronically in a year sure

[4:26:20] Voice 15: i wrote down no we could set that every year um electronically or

[4:26:24] Voice 15: just how many can be held uh

[4:26:27] Voice 13: how many regular electronic means can be held because we're under

[4:26:33] Voice 13: the electronic meetings portion now not more than three quarters and i

[4:26:39] Voice 13: and i don't

[4:26:39] Voice 15: not quite sure

[4:26:40] Voice 15: why it goes a regular meeting of council or a special meeting of council to deal with urgent

[4:26:46] Voice 15: of new i mean now that we're going to go to the regular meetings can it just be a meeting of

[4:26:51] Voice 15: council maybe conducted entirely by means of audio if a majority of the legislation

[4:26:56] Voice 13: specifically

[4:26:58] Voice 13: refers to regular and special so i kept the same wording a special meeting is supposed to be for

[4:27:04] Voice 13: one topic and be an urgent item that can't wait till the next meeting and uh like i say since

[4:27:11] Voice 13: that regulation uh specifies regular and special uh just added the word uh regular to this clause

[4:27:19] Voice 13: because it used to just be about the special means i

[4:27:25] Trustee Fast: have a suggestion that um if you could

[4:27:29] Trustee Fast: put a comma after the word the first mention of council it might make the sentence read clearly

[4:27:34] Trustee Fast: thank you so

[4:27:49] Voice 4: yeah

[4:27:52] Voice 15: i mean i think i think that's up to the next to each trust council to make that

[4:27:56] Voice 15: decision and it shouldn't be said in the policy how many can or cannot we've recommended two out

[4:28:02] Voice 15: of four but that's the financial consideration for next year and maybe they'll maybe the trust

[4:28:08] Voice 15: council will pick that up and carry it forward but i don't i think that's a decision for trust

[4:28:13] Voice 15: council to make on an ongoing basis my guess the

[4:28:19] Voice 5: question i would ask is should you meet once if

[4:28:22] Voice 5: if the legal analysis comes back has been benign yeah do you see a requirement to meet once a year

[4:28:30] Voice 5: a lot that's a

[4:28:31] Voice 15: minimum i would think from a pragmatic matter if you would want to

[4:28:36] Voice 15: but i i would think that would be a good policy a good practice good practice but not a policy

[4:28:43] Voice 16: as you necessarily so

[4:28:51] Voice 14: um if we're ready to move

[4:28:54] Voice 13: on to see um do we want to put in a maximum

[4:28:59] Voice 13: number of trustees then that can participate electronically in what we're calling a hybrid

[4:29:06] Voice 13: meeting it's a rig it's an in-person meeting but we have some participants electronic

[4:29:12] Voice 13: and i just use the number 10 because that's what we talked about for the upcoming one

[4:29:17] Voice 13: do we even want to put a cap on that

[4:29:19] Voice 14: trouble

[4:29:27] Voice 6: with uh this is is that if

[4:29:32] Voice 6: there's somebody that is a little slower that has a medical reason to not attend and they are

[4:29:39] Voice 6: beat out by 10 people notifying the secretary in advance how do we how do we make that fair

[4:29:45] Voice 6: appropriate this

[4:29:50] Voice 16: is beyond the pandemic i

[4:29:52] Voice 5: think i think what we're communicating what

[4:29:55] Voice 5: department's communicating is that you're picking either a regular meeting live

[4:30:01] Voice 5: or the camera right or an electronic we're not saying just they're all just the same meaning

[4:30:14] Voice 5: if you will yeah which you could do i'm guessing what's that not differentiate not differentiate

[4:30:21] Voice 5: because all this is a process of differentiation yeah this is probably a good interim step to have

[4:30:32] Voice 15: yeah i think it's fine and if it doesn't work we can change it the trust council could change it

[4:30:37] Voice 15: yeah so i think the way you propose it and see works um well

[4:30:46] Voice 16: mr

[4:30:48] Trustee Fast: chair yes go ahead

[4:30:50] Voice 16: um

[4:30:51] Trustee Fast: i agree

[4:30:52] Trustee Fast: i think it's good this way because hybrid meetings are tricky what if you held an electronic meeting

[4:31:00] Trustee Fast: and three people showed up in person uh this way it keeps it a little more balanced um

[4:31:07] Trustee Fast: And the thing I noticed even in the previous term is when you had a meeting with just a few people electronically participating, they sometimes couldn't get the attention of the chair.

[4:31:23] Trustee Fast: Or I remember once Dan sent an email because he was on a speakerphone.

[4:31:29] Trustee Fast: Anyway, it's more challenging when there's a small group in a discussion at a meeting.

[4:31:35] Trustee Fast: and this way at least it keeps it more balanced so i i like carmen's idea of the 10 and i like

[4:31:42] Trustee Fast: your wording i

[4:31:46] Voice 5: almost wonder whether c should be in the a different section of the policy because

[4:31:51] Voice 5: it's not really

[4:31:52] Voice 13: about electronic meetings we have to create a new section for electronic attendance

[4:31:59] Voice 13: it's

[4:31:59] Voice 5: just on it's about a regular in-person so it seems to parse the notion of electronic

[4:32:09] Voice 5: electronic meeting

[4:32:09] Voice 13: when it's actually parsing the notion of an in-person meeting?

[4:32:13] Voice 13: We could change the title to say electronic meetings and attendance.

[4:32:20] Voice 13: There's a title to this section.

[4:32:23] Voice 13: It's just called electronic meetings.

[4:32:25] Voice 13: We could say electronic attendance and meetings, something like that.

[4:32:29] Trustee Fast: Electronic participation and electronic meetings?

[4:32:33] Trustee Fast: I think attendance makes it sound like you're taking attendance,

[4:32:36] Trustee Fast: and how many can you miss?

[4:32:38] Trustee Fast: I like participation.

[4:32:39] Trustee Fast: you've got that in the in the word in the in the language members may participate by means of

[4:32:46] Voice 15: and it couldn't go off to part two which is regular meetings regular in person

[4:32:58] Voice 15: yeah it's going to think what it is is regular in-person meetings and then electronic meetings

[4:33:04] Voice 15: that's right from category okay

[4:33:06] Voice 13: so move section c down yeah

[4:33:10] Voice 15: up to a regular meeting

[4:33:12] Voice 15: and mr and then if we go to d mr chair do you think the person presiding a regular council

[4:33:20] Voice 15: must be present at the physical location of the council yes

[4:33:23] Voice 3: okay

[4:33:24] Voice 15: and that's whether it's

[4:33:27] Voice 15: electronic or in person um

[4:33:36] Voice 4: well um yes i

[4:33:39] Voice 6: think the facilities and the access to staff

[4:33:41] Voice 6: are important at a council meeting council is an important meeting okay

[4:33:52] And

[4:33:53] Voice 6: that isn't necessarily the chair, because it can be a designated chair.

[4:33:59] Trustee Fast: Can I just say about that?

[4:34:01] Trustee Fast: I remember times, Peter, in the past, earlier in the term, when you were, I think you couldn't

[4:34:10] Trustee Fast: get in because of weather or something.

[4:34:12] Trustee Fast: You were trying to chair electronically.

[4:34:16] Voice 6: Not counsel.

[4:34:17] Trustee Fast: No, never mind.

[4:34:19] Trustee Fast: You're right.

[4:34:19] Trustee Fast: Thank you.

[4:34:20] Trustee Fast: and

[4:34:22] Voice 13: then he restricts the number of uh meetings that a council member can participate in in one

[4:34:29] Voice 13: year do we want to remove that restriction so there is no restriction i

[4:34:37] Voice 15: think it's the logical

[4:34:38] Voice 15: outcome of all of this because

[4:34:41] Voice 4: if

[4:34:41] Voice 15: we go to two in person and two electronic and they decide to

[4:34:45] Voice 15: to attend the the who's

[4:34:48] Voice 6: going to keep track of it yeah

[4:34:50] Trustee Fast: yeah

[4:34:51] Voice 13: so take that out yeah i agree

[4:34:53] Trustee Fast: uh

[4:34:54] Voice 13: and then um yeah okay so the only thing that we want to think about here is you could

[4:35:02] Voice 13: potentially have a situation where a trustee never attends other than electronically throughout their

[4:35:10] Voice 13: term

[4:35:10] Voice 15: except to be sworn in i think they have to be here to be sworn in you

[4:35:16] Voice 13: know they can be sworn

[4:35:17] Voice 13: in by a commissioner elsewhere if they had to the swearing in part can be done by anybody that's

[4:35:25] Voice 13: a commissioner for taking affidavits if they can't make

[4:35:27] Voice 6: it to around before a certain day

[4:35:30] Voice 13: yes it

[4:35:30] Voice 6: does that's actually a convenience right can we provide that i think i

[4:35:36] Trustee Fast: think it's a i think

[4:35:37] Trustee Fast: that's okay i think it does recognize the trustees that do have full-time jobs that you haven't get

[4:35:41] Trustee Fast: away okay

[4:35:44] Voice 14: so we'll take because

[4:35:46] Trustee Fast: you'll still you'll still track attendance yeah attendance

[4:35:51] Trustee Fast: is more important, whether they're physical or present.

[4:35:55] Voice 13: And then as far as F goes,

[4:35:58] Voice 13: do we want to leave any provision for waiving

[4:36:01] Voice 13: whether the chair must be there at the physical location

[4:36:04] Voice 13: or just be silent on it?

[4:36:09] Voice 6: I think the chair, a regular meeting,

[4:36:14] Voice 6: I think it was a special meeting would be different.

[4:36:16] Voice 6: Yes, it is.

[4:36:16] Voice 6: A regular meeting, I think it should be there.

[4:36:18] Voice 6: And if it's not the chair, an elected chair,

[4:36:21] Voice 6: it should be a designate.

[4:36:24] Voice 6: but i just think it's a much more sane way to run it yeah

[4:36:28] Voice 13: so take out that okay move on to the next

[4:36:34] Voice 13: thing then if we're ready um i don't need to focus on that too much okay uh 5.7 on page 104

[4:36:47] Voice 13: and this is just a suggestion may not fly at all maybe just leave it the way it is

[4:36:53] Voice 13: but do we want to require unanimous consent for a late item to be placed on an agenda on

[4:37:00] Voice 13: meeting date because we have

[4:37:02] Voice 13: had a couple of situations which have been a bit of a challenge

[4:37:07] Voice 13: because the whole deal is that trustees don't have any time to give thought to say a resolution

[4:37:13] Voice 13: that's walked in i

[4:37:17] Voice 15: i would be very reluctant to put anything like that into a unanimous consent

[4:37:21] Voice 15: scenario that's myself i think taking the vote of the council is is a problem should be required

[4:37:29] Voice 15: and we

[4:37:29] Voice 15: may have to go to a vote rather than a well

[4:37:32] Voice 6: it could it could be 70 percent well you could

[4:37:35] Voice 15: do

[4:37:36] Voice 13: one two-thirds i guess what two-thirds majority i

[4:37:41] Voice 15: i would that's fine but what i would put it is

[4:37:45] Voice 15: by resolution of council so what your practice is there's nothing wrong with your practice mr

[4:37:50] Voice 15: chair is is to say does anybody object and if nobody objects you put it on yeah but i think

[4:37:55] Voice 15: they should there should be a positive motion to say i want this on and then people have the

[4:38:00] Voice 15: chance to deal with the motion and speak to or against it yeah um

[4:38:04] Voice 15: so if it said by resolution

[4:38:06] Voice 15: of council with uh supported by two thousand thirds of trustees yeah something like that

[4:38:13] Voice 13: yeah it says council made by resolution um oh i

[4:38:19] Voice 15: see it does say about resolution sorry

[4:38:22] Voice 13: supported by where where are we exactly 5

[4:38:26] Voice 6: .7 well 5.7 i wonder i can't find it sorry

[4:38:30] Voice 6: by

[4:38:31] Trustee Fast: two-thirds i like the idea of and uh yeah

[4:38:37] Voice 16: by two-thirds and

[4:38:39] Trustee Fast: uh i note that word urgent

[4:38:42] Trustee Fast: i wonder that's the same as it had been before is that right correct correct

[4:38:47] Voice 16: okay there should be

[4:38:48] Voice 16: new items

[4:38:51] Trustee Fast: new or urgent well

[4:38:56] Voice 6: that's what defines you got to define her and it used to be that we

[4:39:01] Voice 6: suggested that if the topic had arisen and this happens in other local governments

[4:39:07] Voice 6: if the topic had arisen after the publication of the agenda right

[4:39:12] Voice 16: um

[4:39:15] Voice 6: but that's not that's not so she will not consent to that and she got away with it all those years

[4:39:22] Voice 6: she

[4:39:23] Voice 15: did what that

[4:39:25] Voice 6: if it was the an urgent item was something that came up since the agenda was

[4:39:29] Voice 6: published right it's not true couldn't wait until the next meeting couldn't wait for the next meeting

[4:39:34] Voice 6: yeah

[4:39:35] Voice 15: why is that not true

[4:39:36] Voice 6: it's not it's not in policy oh well i

[4:39:40] Trustee Fast: propose that we do add a

[4:39:43] Trustee Fast: definition for the word urgent otherwise people will continue to walk things in but

[4:39:50] Voice 6: you know

[4:39:51] Voice 6: what sir you know that you walk in a fairly fine ground that yeah

[4:39:59] Voice 5: discussion

[4:39:59] Trustee Fast: i think it's worth talking about yeah

[4:40:02] Voice 5: well of course trust council meets four times a

[4:40:06] Voice 5: year yeah and there's challenges with the lack of frequency of decision making around the honest

[4:40:12] Voice 5: trust in some of these larger questions lending probably to um some flexibility associated with

[4:40:20] Voice 5: how firm you want to interpret getting important items from trust council obviously we want some

[4:40:28] Voice 5: rigor there but something that misses the docket really misses the docket it's three months later

[4:40:36] Voice 5: that it's on yeah

[4:40:40] Voice 16: so

[4:40:44] Voice 15: what do we want to do with it well i think it's fine if we've got two-thirds

[4:40:47] Voice 15: that means that two-thirds say uh and that basically you're deciding it's urgent yeah

[4:40:52] Voice 15: that's what that's that's i'm okay with that

[4:40:55] Trustee Fast: i'm okay yeah

[4:40:56] Voice 6: okay so let's stick with that

[4:40:58] Voice 6: okay

[4:40:59] Voice 13: and then for the next section on delegations and so on there's been new wording added to

[4:41:06] Voice 13: require that prescribed form to be filled out and the complete copy of the presentation submitted

[4:41:14] Voice 13: submitted um and then there's provision in b if someone misses that deadline they could still

[4:41:22] Voice 13: uh appear as a delegation if approved uh by unanimous vote of the members present

[4:41:30] Voice 13: yeah does

[4:41:34] Trustee Fast: that include the electronic members present yeah

[4:41:38] Voice 14: yes yeah my

[4:41:42] Voice 15: only my only my only

[4:41:44] Voice 15: glitch around that is i don't think 510 contemplates unanimous it contemplates a vote

[4:41:50] Voice 15: of trust council and uh so i would probably take up the word unanimous

[4:41:57] Voice 16: again

[4:41:58] Voice 15: it would be

[4:41:59] Voice 15: uh two-thirds two

[4:42:01] Trustee Fast: -thirds okay

[4:42:03] Voice 15: that's fine okay

[4:42:05] Voice 13: so we're good with that and ready to move on and

[4:42:09] Voice 13: we're good with uh requiring the form to be filled out and submitted yeah so

[4:42:13] Voice 13: we're very clear on what

[4:42:15] Voice 13: who the person is who they're representing and copy their presentation okay

[4:42:19] Trustee Fast: can we can we also

[4:42:21] Trustee Fast: um just a question this has come up for me uh who's applying and who is presenting if they're

[4:42:30] Trustee Fast: different yeah

[4:42:32] Voice 13: we can look at the form at the end of this and see if that's clear i think it might

[4:42:36] Voice 13: be clarified on that request form thank

[4:42:38] Trustee Fast: you uh the application form right

[4:42:41] Voice 13: application form

[4:42:43] Voice 13: next is uh page 107 and that's town hall which we are now calling public comment

[4:42:50] Voice 13: yeah a public comment period maybe scheduled yeah

[4:42:58] Voice 6: just before we move on from that topic

[4:43:00] Voice 6: if i should fast product it should be the applicant or a design because sometimes we've

[4:43:08] Voice 6: had it happen where the person that's designated can't get there and they end up redesignating

[4:43:13] Voice 6: somebody else to speak on the fan so

[4:43:14] Voice 16: it should be yeah

[4:43:15] Voice 6: okay is that okay

[4:43:18] Voice 6: trustee fast yeah

[4:43:22] Voice 6: keep going where

[4:43:24] Voice 13: are you now 107 we're going to change the name of town hall to public comment

[4:43:30] Voice 13: public comment period kind of sounds awkward to just say public comment public comment period

[4:43:36] Voice 4: yeah so

[4:43:46] Voice 13: i can change reference to that throughout stick with the three minutes

[4:43:50] Voice 13: unless extended do we want to say by two-thirds vote i

[4:43:56] Voice 15: would probably say less extended by the

[4:43:58] Voice 15: chair or a vote of the trust council member i think the chair should have some discretion

[4:44:04] Voice 15: about things like that you can

[4:44:06] Voice 15: only have three people there you might want to give someone four

[4:44:10] Voice 15: minutes

[4:44:10] Voice 16: yeah yeah okay

[4:44:13] Voice 14: oh

[4:44:16] Voice 15: this is new material 6.5 yeah okay

[4:44:25] Voice 13: and then

[4:44:28] Voice 13: subjects must relate

[4:44:29] Voice 13: to matters within the jurisdiction and then the same comment as we had yeah

[4:44:33] Trustee Fast: and activities oh yeah

[4:44:36] Trustee Fast: have okay

[4:44:40] Voice 13: moving along um another point on uh 108 i'm asking um during as part of the legal

[4:44:53] Voice 13: review so should we state here whether the chair votes on um points of order in robert's rules the

[4:45:01] Voice 13: chair does vote i always think it's clear to have it in here so we don't have to hunt around and

[4:45:06] Voice 13: it's clear to everyone that either votes or doesn't vote should be consistent with robert

[4:45:12] Voice 13: okay

[4:45:12] Voice 16: not

[4:45:16] Voice 6: too much left under

[4:45:23] Voice 13: adoption of bylaws on page 112 i'm proposing to take out some dated

[4:45:29] Voice 13: wording that used to be in legislation but we don't um do it the same way anymore now it's just

[4:45:34] Voice 13: uh the motion would read that the bylaw be adopted not that it be reconsidered and finally adopted

[4:45:40] Voice 13: that it's stated wording legal review to

[4:45:44] Voice 14: check that then

[4:45:53] Voice 13: the next one is on page 114 and this

[4:46:01] Voice 13: is about special meetings and it used to say that you'd have to provide notice at least 10 days

[4:46:08] Voice 13: before a council meeting or at least five days before an executive meeting if you wanted to

[4:46:15] Voice 13: have a special meeting but really special meetings can be called urgently because you have to meet

[4:46:21] Voice 13: you know within three days so this would prevent doing that so proposing to

[4:46:29] Voice 13: change it to at least 48 hours before the scheduled start time so if you had a

[4:46:34] Voice 13: really urgent matter and you couldn't wait for 10 days notice to go out and

[4:46:40] Voice 13: you were able to arrange the meeting much sooner than that it would allow for

[4:46:44] Voice 13: flexibility to do that I

[4:46:47] Trustee Fast: like that also because it takes advantage of electronic

[4:46:51] Trustee Fast: electronic meetings people don't have to make

[4:46:53] Trustee Fast: travel arrangements yeah can did we miss that

[4:46:59] Trustee Fast: one on 113 or was I asleep meeting notice uh yeah

[4:47:09] Voice 14: I think I think that's just um it's

[4:47:12] Voice 16: isn't it yeah

[4:47:13] Voice 16: so

[4:47:18] Voice 13: if there weren't any objections to changing the timing for giving notice it doesn't preclude

[4:47:26] Voice 13: giving it the notice earlier but it allows some flexibility if you have a really hot item that

[4:47:32] Voice 13: you have to leave on i

[4:47:35] Voice 14: like it yeah

[4:47:36] Voice 16: and

[4:47:38] Voice 13: then we're just getting to the end of page 116

[4:47:43] Voice 13: this is for electronic meetings for council committees and executive committee and do we want

[4:47:53] Voice 13: to delete the requirements that we have or the restrictions that we have in here for executive

[4:48:01] Voice 13: committees when we say no more than two can participate electronically at an in-person

[4:48:07] Voice 13: and meeting just um dispense with that or yeah dispense with that i

[4:48:12] Voice 15: think so i think we should

[4:48:14] Voice 15: be consistent with what we do with trust council these these provisions seem to mirror the trust

[4:48:19] Voice 15: council ones to some extent well

[4:48:22] Voice 6: it's just a it just constricts our ability to conduct business

[4:48:25] Voice 6: right yeah

[4:48:26] Voice 6: the same thing applies we meet so infrequently

[4:48:30] Voice 15: and

[4:48:31] Voice 13: the same thing for item d

[4:48:34] Voice 15: and then we don't need e okay and

[4:48:46] Voice 13: then on the next page 117 consider deleting that a landline

[4:48:51] Voice 13: must be used i mean that's from days gone by and uh i've also been told it's more secure that way

[4:48:57] Voice 13: if you're in a closed meeting but it's just not practical anymore many people don't have a landline

[4:49:01] Voice 13: periods i don't know

[4:49:04] Trustee Fast: carmen can 12 say cell phone comma satellite connections or digital

[4:49:15] Trustee Fast: meeting platforms be used because we're on fiber optics i'm not sure it's cell phone or satellite

[4:49:28] Trustee Fast: i

[4:49:33] Voice 13: guess if it was

[4:49:34] Voice 13: understood what digital meeting platforms are

[4:49:36] Voice 13: i'm not sure

[4:49:37] Voice 13: how well maybe you should

[4:49:39] Voice 6: just say electronic connections period

[4:49:41] Voice 6: and um

[4:49:43] Voice 16: i just don't

[4:49:57] Trustee Fast: want to be

[4:49:58] Voice 16: something

[4:49:59] Trustee Fast: obvious anyway

[4:50:00] Voice 13: okay and then there's finally the um

[4:50:06] Voice 13: application form on page 119 and uh taking the suggestion we could call it instead of

[4:50:13] Voice 13: registration form application form thank

[4:50:16] Trustee Fast: you and

[4:50:18] Voice 13: uh there was also if the person is speaking

[4:50:24] Voice 13: we wanted to say the name of the person applying or their delegate yeah

[4:50:29] Voice 16: okay

[4:50:35] Voice 4: to see where that fits

[4:50:38] Voice 14: in name of

[4:50:42] Voice 13: applicant or delegate or are you

[4:50:47] Trustee Fast: alternate alternate because the

[4:50:52] Voice 16: situation i had

[4:50:54] Trustee Fast: in one meeting was that a sort of sub-employee of an organization applied to speak and then

[4:51:06] Trustee Fast: when the time came handed the podium over to the head of the organization who proceeded to

[4:51:16] Trustee Fast: say something completely different than what they said they would be talking about and so that's the

[4:51:22] Trustee Fast: the point i'm trying to make with this it's not that the delegation it's that do you actually

[4:51:27] Trustee Fast: know who's going to be presenting or wanting to present so

[4:51:31] Voice 13: we could say name of presenter or

[4:51:33] Voice 13: alternate that's

[4:51:35] Trustee Fast: great yes thank you otherwise you can you could get the name of the um assistant

[4:51:43] Trustee Fast: Okay.

[4:51:44] Voice 13: Okay.

[4:51:47] Voice 13: And other than that, this form is pretty much based on, I believe, CRD's form.

[4:51:54] Voice 6: So I would just suggest that you might want to reshuffle the order of those things.

[4:51:59] Voice 6: The first line should not be name of the individual or delegate, but should be the organization

[4:52:07] Voice 6: or name of individual.

[4:52:08] Voice 6: And then the presenter is then who follows that.

[4:52:12] Voice 6: that so if they're just and it would just say self or something okay

[4:52:17] Voice 4: sure

[4:52:19] Voice 6: because often delegates

[4:52:21] Voice 6: are organizations but not always yeah okay okay

[4:52:31] Voice 16: might also be something worthy okay

[4:52:36] Voice 13: and then the rfd itself is looking for direction to bring

[4:52:42] Voice 13: an amendment bylaw back to the next ec meeting for consideration at trust council in december so we

[4:52:49] Voice 13: can move forward with this electronic meetings right so where are you on that i'm back on page 86

[4:52:56] Voice 13: uh sorry 19. there's a recommendation the second recommendation all right then there we go that

[4:53:08] Trustee Fast: staff i move that staff be directed to draft an amendment bylaw which incorporates the agreed

[4:53:12] Trustee Fast: upon amendments for review at the november 17 2021 executive committee meeting and for

[4:53:18] Trustee Fast: for consideration by trust council

[4:53:20] Trustee Fast: that it's November 30th to December 2nd, 2022 meeting.

[4:53:24] Trustee Fast: Do you want me to

[4:53:25] Trustee Fast: read the first one too?

[4:53:26] Trustee Fast: I thought you said the second one.

[4:53:28] Trustee Fast: The second one.

[4:53:29] Voice 6: Yeah, second one.

[4:53:30] Voice 6: So moved,

[4:53:30] Voice 6: seconded by Trustee Rogers, Vice Chair Rogers.

[4:53:34] Voice 6: Any discussion on this one?

[4:53:37] Voice 6: I'll call for votes.

[4:53:40] Voice 6: All those in favor that carries, thank you.

[4:53:44] Voice 6: Is that concluded for bylaw 101?

[4:53:47] Voice 6: Thanks, Carmen.

[4:53:49] Voice 6: um we're going to move on to then buy um oh that does that that's perfect um so we're going to move

[4:53:57] Voice 6: on now to 8.1.1.3 trustee feedback to standards of conduct policy briefing page 120 and carmen

[4:54:06] Voice 6: you're going to lead us on that yeah the ceo

[4:54:08] Voice 6: wants to chime in first go ahead uh the

[4:54:11] Voice 5: one thing i'd

[4:54:11] Voice 5: say is that um you'll notice in bill 26 it just came out

[4:54:16] Voice 5: yeah with the province there is the

[4:54:18] Voice 5: inclusion of some of this kind of discussion um now as a requirement to address or for some wording

[4:54:26] Voice 5: like that and we'll get you an update report on that that might coincide i don't know if you had

[4:54:30] Voice 5: a chance to review that vis-a-vis this um so the timing's good and also the inherent challenge of

[4:54:36] Voice 5: with the recommendations put in by trustees they opened up the conversation it's challenging for

[4:54:42] Voice 5: the staff to come up with appropriate standards of conduct so that's why you have to be closer

[4:54:48] just provided so thank you and i did notice that in bill 26

[4:54:54] Voice 15: at least a generic description about

[4:54:57] Voice 15: some requirements of that i'm not sure it says mr i don't i just i wonder if we could have two

[4:55:02] Voice 15: minutes to talk about how you'd like to do this as a procedure i have twice as many notes related to

[4:55:10] Voice 16: this as

[4:55:10] Voice 15: i had for the last one which just took 50 minutes to walk our way through and i'm not

[4:55:16] Voice 15: sure how you'd like to go about doing this because we have some extensive commentary some of which i

[4:55:22] Voice 15: agree with and some of which i don't um and i'm guessing the other vice chairs probably fall in

[4:55:28] Voice 15: the same category and i'm not sure how to efficiently walk our way through it other

[4:55:33] Voice 15: to do we could do what we just did which would take us to three o'clock um and still have a

[4:55:40] Voice 15: fair amount of agenda or if there was another way that we could suggest i don't i i mean my i could

[4:55:45] Voice 15: certainly provide all my comments in writing to carbon but that would just be me about what i

[4:55:52] Voice 15: agree with and what i don't but that's only me and i don't know whether that's whether and then we

[4:55:59] Voice 15: could bring it back on the 17th and see what we've got but i'm not sure that that's a very inclusive

[4:56:04] Voice 15: way to proceed because

[4:56:06] Voice 15: Trustee Vice Chair Fast probably has

[4:56:08] Voice 15: a lot of thoughts on this too.

[4:56:11] Voice 15: Anyway, I don't know what you think.

[4:56:12] Voice 6: I'm just trying

[4:56:12] Voice 15: to find an efficient way

[4:56:14] Voice 15: through this.

[4:56:15] Voice 6: Well, thank you for

[4:56:16] Voice 6: that.

[4:56:18] Voice 6: I've been worried about this agenda

[4:56:20] Voice 6: and I'm even more worried now

[4:56:23] Voice 6: because, and I

[4:56:24] Voice 6: I'll just be honest,

[4:56:26] Voice 6: I had to find a lot of patience

[4:56:28] Voice 6: to get through what we just did.

[4:56:31] Voice 6: There has to be a better

[4:56:32] Voice 6: way to do this and I think that this

[4:56:34] Voice 6: this kind of conversation should happen somehow.

[4:56:37] Voice 6: And I really admire Carmen for the work that you do

[4:56:43] Voice 6: in something of a vacuum in developing this

[4:56:47] Voice 6: based upon your expertise to bring these to us.

[4:56:50] Voice 6: And then it comes here

[4:56:52] Voice 6: and we have this much broader conversation.

[4:56:56] Voice 6: But I think we need to distill it down a little closer

[4:56:59] Voice 6: so that when it comes to this table, we can advance it.

[4:57:03] Voice 6: That's just my own personal feeling

[4:57:04] Voice 6: because that was what was 10 minutes was 50 minutes and indeed there's going to be at least

[4:57:09] Voice 6: that to this next one and we're not going to get through the remainder of the agenda if that's the

[4:57:15] Voice 6: case so i would be really happy to figure out how we might bring this this and future policy

[4:57:20] Voice 6: amendments to this table

[4:57:21] Voice 3: in a more ready

[4:57:23] Voice 13: format for this particular policy it really is in the

[4:57:28] Voice 13: political realm and I can't help but think that maybe if it was forwarded to one of our council

[4:57:35] Voice 13: committees to have a go at what they'd like to see presented to council instead of staff trying

[4:57:43] Voice 13: to figure out where how to fit in suggested changes from four different people well said

[4:57:50] Voice 6: yeah well

[4:57:51] Voice 15: if I might that's possible but it's not going to happen by December no it's not going to

[4:57:56] Voice 15: tpc meets on friday and that's last meeting for the year and it's not going to be the regional

[4:58:01] Voice 15: planning committee it's

[4:58:03] Voice 6: sort of

[4:58:04] Voice 15: this committee's job to do this stuff well

[4:58:08] Voice 6: just maybe ask a

[4:58:09] Voice 6: question and then you can you can ask the question is is it inefficient for that any of these

[4:58:16] Voice 6: documents to come to executive committee executive committee submit their individual

[4:58:21] Voice 6: individual suggestions which could then be correlated into a final document so at least

[4:58:26] Voice 6: the ideas are grasped they're discounted um and then comes through would that be more efficient

[4:58:33] Voice 6: than doing it this way so over to you

[4:58:34] Voice 5: uh so i don't think so i think

[4:58:39] Voice 5: we'd be stuck in the same

[4:58:40] Voice 5: spot and a subset of ec's work is just this grinding work yeah well that's what this is and

[4:58:50] Voice 5: it's it's sort of almost different than the regular parts of an ec meeting where you're deciding

[4:58:55] Voice 5: yeah on options prevent provided by staff um ways around that well first of all we want to get this

[4:59:03] Voice 5: done do we need to get it done by december no we don't need to get it done by december

[4:59:08] Voice 5: so in your ec meetings you can either go we have to dedicate an hour to some hard work

[4:59:15] Voice 5: i don't mean that you're not you are

[4:59:16] Voice 5: but this particular type of work

[4:59:20] Voice 5: or i'm wondering whether we could have a separate meeting that's just um you know

[4:59:31] Voice 6: let's just say two designates from executive committee to work with carmen to manage that

[4:59:37] Voice 6: and then bring

[4:59:38] Voice 16: it back not

[4:59:41] Trustee Fast: all of us i have a

[4:59:45] Voice 16: great deal of faith in the wisdom of my college

[4:59:50] Voice 16: um are

[4:59:52] Voice 5: two of quorum yeah i was trying to avoid that but yeah

[4:59:57] Voice 6: yeah this is

[5:00:00] Voice 5: um we're already doing that so we're almost turning to you to say distill from the 26 down to

[5:00:07] Voice 5: a stronger brew yeah and then from that we get it into the policy so there's probably 10

[5:00:14] Voice 5: not even ways to write it but just thoughts should this be part of this policy or not so

[5:00:20] Voice 5: some conversation around that a bit i

[5:00:23] Trustee Fast: have a question

[5:00:23] Voice 5: any of you could provide go ahead

[5:00:28] Trustee Fast: I'm wondering, there's a question for Carmen.

[5:00:31] Trustee Fast: Carmen, I'm wondering if you consulted the new conduct guide that UBCM put out?

[5:00:38] Voice 14: Yes.

[5:00:39] Trustee Fast: Okay, great.

[5:00:40] Trustee Fast: And then I'm also wondering about the new legislation, these legislative changes.

[5:00:47] Trustee Fast: Should we wait for those?

[5:00:48] Trustee Fast: Is it worth going ahead without knowing what those are?

[5:00:54] Voice 5: Well, it's hard to answer that question.

[5:00:56] Voice 5: but Carmen did that for the first iteration that went to trust count yeah so that was based on the

[5:01:02] Voice 5: yeah

[5:01:02] Trustee Fast: right thank you so

[5:01:03] Voice 5: that's already that's fine I

[5:01:05] Trustee Fast: was just a clarification because I wasn't sure

[5:01:07] Trustee Fast: okay thank you I was going to suggest we schedule a special meeting

[5:01:15] Trustee Fast: that

[5:01:16] Voice 5: could be like

[5:01:17] Trustee Fast: a virtual electronic meeting

[5:01:18] Voice 5: just to work

[5:01:19] Trustee Fast: through this one

[5:01:19] Voice 5: why couldn't we do

[5:01:20] Voice 5: that it was

[5:01:22] Voice 5: just going to be publicly announced people could view it and it would be the three

[5:01:25] Voice 5: of us plus

[5:01:26] Voice 15: trustees

[5:01:27] Voice 6: could uh so then let's get a motion to that and

[5:01:31] Voice 15: and just just just okay yes

[5:01:34] Voice 15: i'll move that we schedule a special one hour or sorry a special ec meeting to deal with the

[5:01:42] Voice 15: standard of cognitive policy amendments moved

[5:01:46] Voice 6: seconded by trustee patrick uh sue ellen faster

[5:01:50] Voice 6: your hands up go ahead sorry

[5:01:54] Voice 16: okay any

[5:01:56] Voice 15: discussion i'm just going to say and and i'm quite prepared

[5:02:00] Voice 15: to take because i've gone through the whole thing give all my notes in advance just just as my

[5:02:06] Voice 15: thoughts because i think these things fall into some some some administrative some language stuff

[5:02:12] Voice 15: that some of which is fairly easy and then there's a couple of fundamental points that are in there

[5:02:16] Voice 15: that need to be talked about and

[5:02:18] Voice 15: i'll do that in advance of that meeting i'll do it after on the

[5:02:22] Voice 15: way of the ferry on the way home and then everybody can look that and see if they don't agree with me

[5:02:27] Voice 15: that's fine but we can go ahead okay so and

[5:02:31] Voice 13: then at that meeting we'd also consider the input from

[5:02:34] Voice 13: the board trustees right yeah

[5:02:36] Voice 15: and that and that's what i'm talking about is their suggestions oh

[5:02:39] Voice 15: okay because we already approved the standard of conduct policy before it went to trust council

[5:02:43] Voice 15: and it was the trustees that said no we want to look at it here i think we were pretty much on in

[5:02:49] in

[5:02:49] Voice 15: alignment about it.

[5:02:51] Voice 15: So now what about the amendments?

[5:02:53] Voice 15: Yeah.

[5:02:53] Voice 15: Great.

[5:02:56] Voice 6: Okay, so did I call the vote?

[5:02:58] Voice 6: No.

[5:02:58] Voice 6: So all those in favor?

[5:03:00] Voice 6: That carries unanimously, thanks to you very much.

[5:03:03] Voice 15: Great, that's great.

[5:03:04] Voice 15: And of

[5:03:05] Voice 6: course, the other thing

[5:03:06] Voice 6: that we have to think about here

[5:03:07] Voice 6: is how we're gonna manage this conversation at council,

[5:03:09] Voice 6: because somehow I don't think it'll be any less difficult.

[5:03:13] Voice 15: Create some space.

[5:03:15] Voice 15: Yeah, that's good.

[5:03:16] Voice 15: Well, my space might be needed or available.

[5:03:20] Voice 5: Right.

[5:03:20] Voice 5: right so

[5:03:21] Voice 6: can i move on then to 8.1.1

[5:03:24] Voice 12: .4 i was just curious chair about uh the date and time for that

[5:03:28] Voice 12: special meeting uh just figure it out on our calendars next telecon into special let's uh

[5:03:36] Voice 5: just take a moment and work it i haven't got the where we're supposed to call

[5:03:41] Voice 5: but i think you and i could would we need an interview with you just if

[5:03:47] Voice 6: it did coincide with

[5:03:49] Voice 6: those teleconference that might be ideal okay

[5:03:54] Voice 5: so tentatively let's not look okay

[5:03:57] Voice 6: i'm happy to have

[5:03:58] Voice 6: you know and i realize lawyer that's an extra burden to you i'm happy to let you figure that

[5:04:03] Voice 6: out because i am not going to open up my calendar you know okay

[5:04:08] Voice 15: yeah i know you can

[5:04:19] Voice 5: Okay.

[5:04:19] Voice 5: So there's a lot of that to go on.

[5:04:23] Voice 13: It's not an extremely urgent matter, I wouldn't say.

[5:04:26] Voice 13: Oh, it's

[5:04:27] Voice 15: just cancel an exit.

[5:04:30] Voice 15: That's a joke for anybody watching.

[5:04:32] Voice 6: Okay.

[5:04:32] Voice 6: Can

[5:04:32] Voice 15: I go to point

[5:04:33] Voice 6: 1.1.4?

[5:04:34] Voice 6: Thank you.

[5:04:35] Voice 6: Thank you.

[5:04:36] Voice 6: Justy Morrison sent in a letter co-signed by some of her colleagues, I

[5:04:42] Voice 6: think, from TPC regarding a sustained learning program.

[5:04:47] Voice 6: This is here for discussion.

[5:04:51] Voice 6: Anybody? Any thoughts on this idea? It's a great idea.

[5:04:54] Voice 6: I'm not sure how we have the capacity and administrative.

[5:04:59] Voice 6: That's my thoughts.

[5:05:02] Voice 6: If the topic matter, all that stuff.

[5:05:05] Voice 15: I'd be repeating a bit what you just said, but it's a fabulous idea.

[5:05:08] Voice 15: um and it was trustee wolverton who i think co-sponsored the motion uh we've talked

[5:05:14] Voice 15: lots of times before about having uh online learning and and it's difficult

[5:05:21] Voice 15: to get them

[5:05:22] Voice 15: and who's going to organize it who's going to put it on and

[5:05:25] Trustee Fast: we've got four attendants and we have

[5:05:28] Voice 6: four attendees yeah four

[5:05:29] Trustee Fast: four four attendants at these extracurriculars sponsored things it

[5:05:34] Voice 15: It depends on the topic, but if they want to be open to the public, et cetera.

[5:05:42] Voice 15: Frankly, as I read it, I went, you know, this is the sort of thing the Trust Programs Committee should be vetting and working its way through.

[5:05:51] Voice 6: Well, this is who it's come from.

[5:05:53] Voice 6: Well,

[5:05:53] Voice 15: it's come from the chair, but Jane is not on the Trust Programs Committee.

[5:05:57] Voice 15: She's on the Regional Planning Committee.

[5:05:59] Voice 15: And so I think this is the two of them having a conversation and saying, how do we do education?

[5:06:03] Voice 15: why don't

[5:06:04] Trustee Fast: we refer this to the trust programs committee well

[5:06:06] Voice 15: we could except it meets friday

[5:06:07] Voice 15: and we could do that on an urgent basis well

[5:06:10] Voice 6: let's refer to the programs committee and then

[5:06:12] Voice 15: ask whether or not they want to send it to trust council to devote some resources to this but

[5:06:18] Voice 15: the question will come up it'll

[5:06:20] Voice 6: be in budget yeah

[5:06:21] Voice 15: how do you do it it's a fabulous idea but

[5:06:26] Voice 16: yeah

[5:06:26] Voice 15: i'll take it to if you want to send it lori i'll take it to and raise it and ask it to be

[5:06:32] Voice 15: again well look claire's on the line so she'll know we can add it as a ask her to be added as

[5:06:38] Voice 15: a late item i'm sure they uh

[5:06:42] Voice 5: i'm trying to define the exact um target of this very broad um you know

[5:06:53] Voice 5: there's tons of potential associated with this oh

[5:06:56] Trustee Fast: there's tons of potential we've got so many good

[5:06:58] Trustee Fast: things going on but the uh science and stuff that we're doing there's a lot of pre-existing but it

[5:07:06] Trustee Fast: it all takes effort to turn into something

[5:07:08] Trustee Fast: that's publicly consumable.

[5:07:10] Voice 3: Correct.

[5:07:11] Trustee Fast: If I could speak, Mr. Chair?

[5:07:16] Trustee Fast: Yeah,

[5:07:16] Voice 4: Marjorie, go ahead.

[5:07:17] Trustee Fast: Okay, I was just, it looked like it froze.

[5:07:20] Trustee Fast: I'm, to me, this looks like a library

[5:07:23] Trustee Fast: or an education center or an interpretive center

[5:07:27] Trustee Fast: or a stewardship center function.

[5:07:30] Trustee Fast: It looks like public education to me.

[5:07:33] Trustee Fast: And I think trustees sign on

[5:07:37] Trustee Fast: for the business and the projects and the community work I love this idea but

[5:07:45] Trustee Fast: it to me it looks like a bigger project and I think we might need to seek

[5:07:50] Trustee Fast: funding for it but I'm just not sure that it's Trust Council business I can't

[5:08:00] Trustee Fast: believe i'm saying that i'm an educator um well i mean it's first i would i propose it goes to

[5:08:07] Trustee Fast: trust programs the first easy step is there are a lot of educations being done in the community

[5:08:15] Trustee Fast: this transition soul has a fabulous horse thing tonight um that you know just sharing contacts

[5:08:21] Trustee Fast: with broader audiences and trustees to be participating in the stuff that it's already

[5:08:27] Trustee Fast: attending in various islands the blue green stuff that they did before so the

[5:08:32] Voice 5: reason why i'm grinding

[5:08:34] Voice 5: this a bit is i really think it's related to engagement as well um as well as trustees learning

[5:08:40] Voice 5: on a given topic for 30 or 45 minutes it looks like there's some engagement elements and there's

[5:08:45] Voice 5: a bit of info out too about some of the things the trust is doing and so it's thematic to what's

[5:08:52] Voice 5: going on right now um it's another means of doing some of the things that we're

[5:08:58] Voice 5: working through around public engagement and communications and education as well so it

[5:09:06] Voice 5: this great idea i think should be thought through in some way as either a supplemental piece

[5:09:14] Voice 5: or um replacing some other project that tracks the same outcome and indeed some of this could

[5:09:24] be part of

[5:09:25] Voice 5: who knows what engagement he's supposed with a policy statement project as a start so i do

[5:09:30] Voice 6: see claire frader on the line here now and i know that she has conducted those webinars that we had

[5:09:36] Voice 6: just recently which it strikes me that this is sort of a more a bigger longer term uh educational

[5:09:45] Voice 6: program opportunity and it does the more i think about it the more it does sound like we should

[5:09:51] Voice 6: forward it to tpc but i guess i'd like to hear from director frader on that as that is under

[5:09:58] Voice 6: her jurisdiction as opposed and then dan okay

[5:10:04] Voice 10: well i guess um need for clarity about what we're

[5:10:07] Voice 10: discussing whether it's i mean this does say be open to the public to listen and learn along with

[5:10:11] Voice 10: us so that implies that it is that they're looking for public um sessions um but i think there was

[5:10:18] Voice 10: was also discussion around the need just to have education sessions for trustees when this was

[5:10:23] Voice 10: being incubated. There wouldn't be, certainly you could provide it to Trust Programs Committee. They

[5:10:28] Voice 10: do have a mandate for stewardship education webinars, and there's a little bit of money left

[5:10:32] Voice 10: in their stewardship education budget. I think about $2,000 or $3,000 that's left that hasn't

[5:10:37] Voice 10: yet been allocated, but we may or may not have sufficient staff time to support the creation

[5:10:44] Voice 10: of webinars it's a question right now but certainly they could discuss this idea and

[5:10:48] Voice 10: contemplate how it fits within the stewardship education program but it may be that there's

[5:10:54] Voice 10: other topics that would be you know reconciliation is is different than stewardship education so it

[5:11:00] Voice 10: may be that they'd want to contemplate or you as executive would want to contemplate how to offer

[5:11:03] Voice 10: that topic in a way and whether it may or may not be beneficial to do that with just trustees rather

[5:11:09] Voice 10: rather than with the public.

[5:11:11] Voice 6: The only particular

[5:11:12] Voice 6: ask was land use,

[5:11:14] Voice 6: reconciliation and climate change.

[5:11:16] Voice 6: Dan, you have a comment?

[5:11:18] Voice 15: Well, I just wanted to focus on the last sentence,

[5:11:20] Voice 15: which is we would like to inquire

[5:11:23] Voice 15: how this could be accomplished

[5:11:24] Voice 15: and what current policies might prohibit this

[5:11:27] Voice 15: that would need to be adjusted.

[5:11:28] Voice 15: And what I

[5:11:29] Voice 15: would say as an answer to them is

[5:11:32] Voice 15: there are no current policies that need to be adjusted,

[5:11:35] Voice 15: but it's the capacity and the funding

[5:11:40] Voice 15: and budget to allow this to happen

[5:11:44] Voice 15: and creating the capacity within the organization

[5:11:47] Voice 15: to organize these that is lacking at the moment.

[5:11:51] Voice 15: And so that's what I would answer them and say,

[5:11:56] Voice 15: and then say, and if we send it to TPC on that basis,

[5:12:02] Voice 15: and that answers the question that TPC can look at and say,

[5:12:06] Voice 15: is this something that you'd like to make a project around does that make sense claire

[5:12:12] Voice 15: claire's disappeared there she is you moved over to this side that's all

[5:12:16] Voice 3: okay

[5:12:19] Voice 15: although now you're back oh he was doing that

[5:12:24] Voice 10: sorry that's all right i think i had raised a hand to speak um what i would say is that um

[5:12:29] Voice 10: i guess a decision needs to made is this seen as sort of trust council learning um where would it

[5:12:33] Voice 10: to be if if you wish to take this on particularly in the next fiscal year where would it be budgeted

[5:12:37] Voice 10: from would it be part of the trust council meeting budget do we have a trust council

[5:12:41] Voice 10: trustee training budget or would it come from a trust programs committee budget

[5:12:46] Voice 10: at this point in time the budget business case that's moving forward to trust programs committee

[5:12:52] Voice 10: doesn't anticipate this this potentially this level of work so they would if it was to come

[5:12:56] Voice 10: through trust programs committee they would need to contemplate this request as they put forward

[5:13:00] Voice 10: toward their business case.

[5:13:01] Voice 10: But if it's seen as a trustee training opportunity,

[5:13:05] Voice 10: then perhaps it's budgeted through executive committee

[5:13:07] Voice 10: and the trustee training budget, if that makes sense.

[5:13:13] Voice 10: Have I answered the question?

[5:13:15] Voice 15: Yes, that doesn't necessarily answer their question.

[5:13:21] Voice 15: How could it be accomplished

[5:13:23] Voice 15: and what policies need to be adjusted?

[5:13:25] Voice 15: And I don't know of any policies that need to be adjusted.

[5:13:29] Voice 15: it but they just

[5:13:30] Voice 15: it no matter how you whoever your audience is you need capacity and budget

[5:13:36] Voice 10: yeah so it's my understanding trustees can hold a learning session without the public at any time

[5:13:42] Voice 10: if we choose to offer that is my so long as they're not advancing business there could be a

[5:13:46] Voice 10: training session just for trustees and in terms of offering public education sessions so long as

[5:13:50] Voice 10: it's within the object of the trust i understand the trust council can also do that um so i don't

[5:13:56] Voice 10: see any need for policy change oh

[5:13:59] Voice 6: you know it's interesting dan thank you for the clarity there

[5:14:02] Voice 6: is that this is sort of a briefing with an ask because that's how we go into the ministry go

[5:14:06] Voice 6: here this is our idea and this is what we're asking for so the ask here here is how could

[5:14:11] Voice 6: this be accomplished and what policies might prohibit it so the answer is um is secure budget

[5:14:17] Voice 6: and uh resources and there are no policies to restrict it so

[5:14:23] Voice 5: so this yeah this idea is searching

[5:14:26] Voice 5: for political support and it doesn't have any yet it's an idea is an ec who wants to provide that

[5:14:34] Voice 6: i think i

[5:14:35] Voice 5: don't really see the difference between tpc ec or

[5:14:38] Voice 6: rbc or anything

[5:14:39] Voice 5: like that given where

[5:14:40] Voice 5: we're at so i think you have to ask us either write these uh sponsors back saying now's not

[5:14:47] Voice 5: the time because because it's just not resonating or you ask us to um see if it has a home or

[5:14:56] Voice 5: or something like that.

[5:14:57] Voice 6: Or they could bring it to council.

[5:15:00] Voice 5: Or they could bring it.

[5:15:02] Voice 6: No?

[5:15:04] Trustee Fast: Well, to me, as a programmer,

[5:15:08] Trustee Fast: a public programmer,

[5:15:10] Trustee Fast: putting that hat on,

[5:15:11] Trustee Fast: I would say they've defined the need

[5:15:15] Trustee Fast: as they want trustees and communities

[5:15:18] Trustee Fast: to grow with these new issues

[5:15:22] Trustee Fast: of reconciliation and climate change.

[5:15:24] Trustee Fast: But they want a standing set

[5:15:25] Trustee Fast: of afternoon learning sessions.

[5:15:27] Trustee Fast: So this is a bigger project

[5:15:29] Trustee Fast: than a one-off and it's um uh to me i i would like to see like a project charter for it where

[5:15:36] Trustee Fast: it fits into our strategic goals and uh how um how it might assist with some things that we haven't

[5:15:42] Trustee Fast: been able to do like networking between islands and uh to laura's point about maybe we could

[5:15:49] Trustee Fast: promote sessions that are happening on other islands uh so that islanders could connect

[5:15:55] Trustee Fast: through the sessions share ideas i don't know but to me this is a significant project like if i

[5:16:04] Trustee Fast: was working at a nature center and i got a project like this i'd be going okay

[5:16:08] Trustee Fast: that's how am i going to do that how am i going to get people to come to want to come

[5:16:12] Trustee Fast: so

[5:16:13] Voice 6: the bottom line still is the answer the question is secure budget and resources

[5:16:18] Voice 6: to develop a program so you

[5:16:23] Voice 6: want to write a letter back to i

[5:16:24] Voice 5: can write a letter back

[5:16:25] Voice 6: and if

[5:16:26] Voice 5: I can support you in the provision of that one.

[5:16:28] Voice 6: Yeah.

[5:16:29] Voice 15: Do you need a motion?

[5:16:31] Voice 6: Yeah.

[5:16:31] Voice 6: Oh, a lifeline.

[5:16:36] Voice 6: A lifeline thing.

[5:16:38] Voice 5: Oh,

[5:16:38] Voice 6: you're going to deliver the program.

[5:16:39] Voice 6: You're going to save us, Julia.

[5:16:40] Voice 5: This is a big moment for us.

[5:16:42] Voice 5: Am

[5:16:42] Voice 1: I the lifeline?

[5:16:44] Voice 1: Help us.

[5:16:44] Voice 16: Make it good news.

[5:16:46] Voice 1: Well, I've heard the word budget here several times,

[5:16:49] Voice 1: so I thought it helped with at least that portion

[5:16:51] Voice 1: of the conversation.

[5:16:52] Voice 1: The current year budget, we only have $1,000

[5:16:55] Voice 1: dollars for trust council training and conferences for next fiscal year being an election year um the

[5:17:01] Voice 1: draft budget has ten thousand dollars in there um i will note that the previous election year which

[5:17:06] Voice 1: was fiscal year 2019 uh there was zero dollars spent uh for external trainers for uh the new

[5:17:14] Voice 1: term council so it may be that we don't need that full ten thousand dollars uh for training the new

[5:17:20] Voice 1: term and we could reallocate it elsewhere i leave that up to you sure

[5:17:25] Voice 6: but that decision needs to be

[5:17:27] Voice 6: made by council true but this

[5:17:29] Trustee Fast: could theoretically become a business case for that ten thousand

[5:17:31] Trustee Fast: dollars for a project charter for that ten thousand dollars under somebody theoretically

[5:17:36] Voice 16: a little late for that no for

[5:17:38] Trustee Fast: next project not business-based so

[5:17:42] Voice 15: can i make a motion yeah

[5:17:44] Voice 15: i'm going to move that the executive committee request the chair to respond to

[5:17:55] Voice 16: trustee morrison morrison wilberton

[5:17:58] Voice 15: suggesting there are no policy amendments to their

[5:18:05] Voice 15: idea that the project would require budget and capacity yeah

[5:18:15] Voice 16: so you got that lori yes i do

[5:18:23] Voice 16: and do i have

[5:18:24] Voice 6: a second second bid jackson thank you very much any discussion all those in favor

[5:18:30] Voice 6: that carries that's wonderful okay thank you and many thanks to devin jane for bringing this

[5:18:36] Voice 6: forward you can see it stimulated by a bit of conversation and enthusiasm

[5:18:41] Voice 6: i'm going to move on to 8.1.121 executive committee business case request for decision

[5:18:51] Voice 6: uh ceo you're going to introduce this letter

[5:18:55] Voice 5: one two one page one three nine yeah as we've

[5:19:00] Voice 5: been doing we've been providing you little foreshadowing briefings and uh here you have

[5:19:06] Voice 5: the uh request for decision that follows the fpc meeting so there's harmony everywhere um i will

[5:19:13] Voice 5: speak to some departmental decisions that uh julia will likely be interested in as well and also talk

[5:19:20] Voice 5: about the frequency of ec meetings and the ten thousand dollars that we have currently on the

[5:19:25] Voice 5: books but right now this is in front of you um and for your consideration um i will say that

[5:19:37] Voice 5: at the end of this report there's a short-form business case for um an engagement planner and

[5:19:48] Voice 5: i'm going to let claire speak to that for a moment but we did not include that in the in the budget

[5:19:55] Voice 5: that went forward for um because trust council is grappling with some significant things but we

[5:20:05] Voice 5: would be wrong if we didn't indicate where there is a need in the organization and what this

[5:20:12] Voice 5: position is which is currently currently have activated right now but it's to extend it further

[5:20:19] Voice 5: is really to bridge the engagement portion of the land use planning function

[5:20:24] Voice 5: primarily to assist communities as projects come on board so i do want to draw your attention to

[5:20:31] Voice 5: that um and in terms of going through the is the time for the decision on these discrete items

[5:20:40] Voice 5: you'll see that we've got um they're detailed with the rationale on page 140 and you have a limited

[5:20:49] Voice 5: you don't you have a limited set of decision-making items relative to other parts of the

[5:20:54] Voice 5: organization planning and non-interest area services i'd respond to any of these questions

[5:20:59] Voice 5: you'll see that just to clear things up communications is fifty thousand dollars

[5:21:03] Voice 5: that's not a new fifty thousand dollars that's um 23 of new i believe no 27 of new

[5:21:11] Voice 5: and um 23 of funding ongoing funding um

[5:21:17] Voice 16: otherwise

[5:21:21] Voice 5: we would uh with that

[5:21:24] Voice 5: we would give it to you for discussion and recommend the following claire do you want

[5:21:29] Voice 5: to uh speak at all to the um any of these items and or the missing a marker on the engagement

[5:21:40] Voice 10: um i will be happy to take questions on any of these items that are presented here on the

[5:21:45] Voice 10: page you're looking at with regard to the engagement planner position i would say

[5:21:50] Voice 10: um we as you know we've created a position um temporarily until the end of march as an

[5:21:56] Voice 10: engagement planner and it's been received remarkably well internally from staff and the

[5:22:02] Voice 10: individual who's in the role has been working with our regional planning team and I think as staff

[5:22:06] Voice 10: we see a great deal of opportunity to advance how we engage with communities particularly around all

[5:22:12] Voice 10: the projects that happen in the trust area and seem to have found that this role would be very

[5:22:17] Voice 10: beneficial to the trust in terms of adding consistency and adding just that horsepower

[5:22:22] Voice 10: power that's needed to do engagement properly and allow planners to really focus on the substance

[5:22:26] Voice 10: of the projects they're doing rather than sort of the more communication and engagement mechanics

[5:22:30] Voice 10: behind it and each planner having to you know do it individually on their own it seems to be a lot

[5:22:35] Voice 10: of lost efficiency as planners have to learn different engagement methods figure out survey

[5:22:39] Voice 10: software figure out how to do for the promotions and as a result we have a lot of inconsistency as

[5:22:45] Voice 10: well region to region so this is before you now it has not been added to the budget in recognition

[5:22:51] Voice 10: recognition of the high budget you're already looking at and we wanted you to contemplate this

[5:22:56] Voice 10: in that context and I'd be happy to take questions.

[5:23:03] Voice 6: Okay so I think I had a question of clarity

[5:23:07] Voice 6: that I think it becomes obvious that the list of items that are in the RFD do not include this

[5:23:15] Voice 6: $101,310 as another bullet on there at this time but should be included if that's what we desire

[5:23:23] Voice 6: hard to do is that correct

[5:23:24] Voice 10: that's correct yeah so

[5:23:27] Voice 6: vice chairs or the ceo you've made your remarks

[5:23:31] Voice 6: vice chairs what are we thinking about our budget requests here you

[5:23:40] Voice 16: want to talk first

[5:23:40] Trustee Fast: sure well i

[5:23:42] Trustee Fast: wanted to start first before we talk about the the big item now start with a smaller item we

[5:23:47] Trustee Fast: increased the communications this year the 23 000 we made reference to updating a whole bunch of

[5:23:52] Trustee Fast: stuff because of the census that's coming out this spring i'm wondering how realistic updating all

[5:23:58] Trustee Fast: that from infographics based on the census this year is is that something that could be pushed

[5:24:03] Trustee Fast: down the road or is that something critical because i don't know the history because the

[5:24:08] Trustee Fast: last time the census was done that wasn't interesting how critical is the update of

[5:24:12] Trustee Fast: all that stuff around the census results i'm

[5:24:17] Voice 10: so happy to speak to that through the chair

[5:24:19] Voice 10: um generally we have each island has an island profile document and often documents that

[5:24:24] Voice 10: reference census data um it is not it's the sort of thing we contract out so we would have a graphic

[5:24:29] Voice 10: designer doing the work and we would just oversee the contract on that work um typically last year

[5:24:35] Voice 10: our last time there was a new census i do recall getting frequent complaints that we weren't quick

[5:24:40] Voice 10: enough to update various documents that reference census information so if you weren't to do it next

[5:24:45] Voice 10: fiscal very certainly it should be the following fiscal but I would anticipate you know several

[5:24:49] Voice 10: months after the census comes out we would start to hear feedback that our numbers are inaccurate

[5:24:54] Voice 10: and so on so certainly it is doable and I do anticipate a need for it because we did hear

[5:25:00] Voice 10: quite a bit of feedback last time as we were slow in producing documents in that case we did have

[5:25:07] Voice 10: the census information straight on each local trust area home page on the website so it was a

[5:25:12] Voice 10: little bit more front-facing there but i think there'll be a need for it if

[5:25:16] Voice 5: i may mr chair

[5:25:17] Voice 5: um is there a link towards the various communications pieces and displacements

[5:25:24] Voice 5: associated with the policy statement engagement process and whether any of these funds will be

[5:25:29] Voice 5: backing up that function or not

[5:25:32] Voice 10: not not sure i understand that no this is intended to be

[5:25:36] Voice 10: for general communications for the Islands Trust,

[5:25:40] Voice 10: irregardless of a project?

[5:25:43] Voice 5: No, I realize that,

[5:25:44] Voice 5: but the model that we're using for the policy statement

[5:25:47] Voice 5: is the use of some of our current communications capacity

[5:25:50] Voice 5: and that may or may not have been able

[5:25:53] Voice 5: to do some of this work

[5:25:54] Voice 5: and that to achieve the use of our communications specialists now,

[5:26:03] Voice 5: Now, this indirectly sort of supports that.

[5:26:06] Voice 5: That was my understanding.

[5:26:11] Voice 10: Yes, so we have not anticipated funding for communications for the policy statement in the next fiscal.

[5:26:16] Voice 10: It would become, again, you know, the work of the regular communication specialist role to assist with any project communications that happen after March 31st.

[5:26:27] Voice 10: And then this would be additional work.

[5:26:29] Voice 10: Just recognizing that role is very, very full.

[5:26:32] Voice 10: We have more demand than we could possibly accommodate.

[5:26:34] Voice 10: date so then this increase also anticipates that we could bring in some contract support

[5:26:39] Voice 10: as needed if there's a surge in demand or something you know additional that we need help with

[5:26:44] Voice 10: and

[5:26:50] Voice 15: so that and just so i'm clear that's the way i understand this ask is it's it's it's

[5:26:55] Voice 15: communication support on top of whatever communications positions we have within the

[5:27:01] Voice 15: the trust, which I keep, I lose track of because they

[5:27:06] Voice 15: come and go and I'm not sure if there's one

[5:27:09] Voice 15: or one and a half or they're just you or what there is these days. So anyway, but that's what

[5:27:17] Voice 15: this is. This is an additional amount, right?

[5:27:21] Voice 10: Yeah. So I'm happy to speak to that. So next

[5:27:23] Voice 10: year, right now you have a regular communication specialist, a temporary part-time community

[5:27:29] Voice 10: community communications specialist, and then we'll be bringing on in some form another

[5:27:33] Voice 10: communications role to support the policy statement project. I won't speak to the

[5:27:37] Voice 10: Conservancy. So at March 31, you're going to go back to one full-time role. And then I would say

[5:27:43] Voice 10: over the last year, I've given a lot of time to communications, but a lot of that time is, you

[5:27:47] Voice 10: know, sort of after hours and extra in addition to my regular job. So I would think there's definitely

[5:27:54] Voice 10: room to provide some more capacity. And also for an example, last year would be at the beginning

[5:27:59] Voice 10: of the last fiscal year remember you wanted to place an op-ed around anchorages and the anchorage

[5:28:04] Voice 10: incident that happened i contracted that work out of using our communications budget it was a bit

[5:28:09] Voice 10: unanticipated so to have the ability to be nimble in that way to emergencies or to other incidences

[5:28:14] Voice 10: it would be beneficial to have more funding available so

[5:28:20] Voice 15: here here's my my sense of all of

[5:28:27] Voice 15: this from the fpc conversation is that the middle four asks are at some are in some jeopardy

[5:28:41] Voice 15: the the first two and the last two i think are are not a problem but the middle four

[5:28:46] Voice 15: are probably are going to be up for some some discussion at fpc

[5:28:51] Voice 15: and um and i i know we sort of blithely pick 15 000 for for application sponsorships

[5:29:01] Voice 15: um

[5:29:02] Voice 16: i

[5:29:03] Voice 15: don't know maybe maybe sue ellen or or laura can help but i don't see any more applications

[5:29:09] Voice 15: coming in the next 12 15 months on the islands that i'm the chair of that there will be sponsors

[5:29:17] Voice 15: they're all they've already all been sponsored and i don't see any others coming um and i know

[5:29:23] Voice 15: we've had a raft of them and i wondered whether we could roll that back to the 5000 with the idea

[5:29:29] Voice 15: that we're going to actually stick to that budget i don't know what

[5:29:32] Voice 15: other people think about that

[5:29:33] Voice 15: maybe there's others coming but that would take us to march of 2023 um with whatever but we're

[5:29:41] Voice 15: already over budget for rat budget for this year but um so that would allow for another five thousand

[5:29:47] Voice 15: dollars for the next little while i don't know whether people will even think about that i i

[5:29:54] Trustee Fast: don't i i see on salt spring there's going to be a need for some emergency emergency

[5:29:59] Trustee Fast: when you see Medicare.

[5:30:00] Trustee Fast: whether the pilot and i look at you flew it did a pilot where they reduced the application keys

[5:30:04] Trustee Fast: for trailers to things like that um but i anticipate there's going to be some emergency

[5:30:09] Trustee Fast: exercises that we're going to have to find ways of putting people somewhere on salt spring and i

[5:30:15] Trustee Fast: think gabriel must be close close proximity to that as well do

[5:30:20] Voice 15: you mean you're seeing applications

[5:30:22] Voice 15: coming for rezoning or

[5:30:24] Trustee Fast: temporary use.

[5:30:25] Trustee Fast: We

[5:30:25] Voice 15: are going to need

[5:30:25] Trustee Fast: emergency housing

[5:30:26] Trustee Fast: for some form of...

[5:30:27] Voice 15: No, no, a little bit of...

[5:30:27] Voice 15: That's a fine bit of...

[5:30:30] Trustee Fast: Applications need to happen

[5:30:31] Trustee Fast: to create that housing

[5:30:32] Trustee Fast: is what I'm trying to say.

[5:30:35] Trustee Fast: So there will be likely applications.

[5:30:42] Voice 5: Maybe, hopefully Julia's

[5:30:43] Voice 5: maybe gone somewhere else

[5:30:44] Voice 5: for five minutes here.

[5:30:48] Voice 5: No, she's right there.

[5:30:49] Voice 5: I can see her.

[5:30:49] Voice 16: She's not turning that camera on.

[5:30:51] Voice 5: So she's stuck.

[5:30:52] Voice 5: But this is...

[5:30:53] Voice 5: oh sorry um the 15 000 is i wouldn't say a pittance but it's insignificant in some ways

[5:31:05] Voice 5: relative to the potential um that yeah it could be a hundred thousand dollars to assist does 15

[5:31:14] Voice 5: make a difference does 10 does five um and could you not make some see how the year goes and then

[5:31:22] Voice 5: make some accommodation during the year and go to zero right for the coming budget year

[5:31:28] Voice 5: because you've got a significant tax issue taxing issue and i'm not and the

[5:31:36] Voice 5: the traction achieved by one or two sponsorships relative to the projects themselves or the good

[5:31:46] Voice 5: will generated i can't measure but i know that fifteen hundred dollars is not going to make the

[5:31:52] Voice 5: difference between success of an application or not of the type of applications we're seeing which

[5:32:00] Voice 5: are significant ones so then i turned to julia and i asked the question as it's unclear how many we

[5:32:12] Voice 5: we've had a glut of these what kind of budgetary practice would it be to actually have a lower

[5:32:19] Voice 5: number but as they come through um consider them on an as needed basis and that's what

[5:32:26] Voice 6: we did do

[5:32:26] Voice 6: Julie, I already know the answer.

[5:32:31] Voice 6: What's the answer, Julie?

[5:32:32] Voice 6: I see it's the CDLs, right?

[5:32:34] Voice 1: So any items that are not budgeted for

[5:32:37] Voice 1: will either need to be funded

[5:32:38] Voice 1: from other approved budget areas.

[5:32:41] Voice 1: So if the budget number for fiscal 2023

[5:32:45] Voice 1: was reduced to 5,000 and one application came through

[5:32:49] Voice 1: and took up that full 5,000,

[5:32:50] Voice 1: the next one would have to come

[5:32:52] Voice 1: from another approved budget area.

[5:32:55] Voice 1: generally no you know political body approval is required for that so we wouldn't have to go to

[5:33:02] Voice 1: trust council for that it's just massaging the the budget areas and they're all within trust

[5:33:05] Voice 1: council that wouldn't be a problem if that sort of underspending in other budget areas is not found

[5:33:12] Voice 1: then the funding would have to come from an extra draw from surplus so

[5:33:20] Voice 15: thanks can can i just say i

[5:33:23] Voice 15: I know $15,000 is not going to change our budget.

[5:33:26] Voice 15: I know we have a half a million dollar budget shortfall,

[5:33:30] Voice 15: but we have to start somewhere.

[5:33:32] Voice 15: And we have to start and you know, $10,000 there,

[5:33:38] Voice 15: $25,000 here, that sort of thing eventually adds up

[5:33:42] Voice 15: to something.

[5:33:47] Voice 15: Anyway, my suggestion was going to be to roll it back

[5:33:50] Voice 15: to the 5,000 or just take 10,000,

[5:33:52] Voice 15: which i think was actually the original suggestion and we bumped it up to 15.

[5:33:57] Voice 15: i i have to say that i don't know what kind of support is going to be for more communication

[5:34:03] Voice 15: spending um on an ad hoc basis and i think the nap test exemption reduction tax analysis is

[5:34:11] Voice 15: going to is not going to make it and um i what could i'm concerned about the website too i don't

[5:34:18] Voice 15: and i i i think we better be prepared for discussions around that um actually i'd like

[5:34:24] Voice 15: to know why we need to spend another fifteen thousand dollars on the website so

[5:34:29] Voice 6: can i take

[5:34:30] Voice 6: that as an opportunity to speak yeah i i would concur that we could roll the applications back

[5:34:38] Voice 6: we could uh not advance the net set opportunity at this time although obviously they're both very

[5:34:46] Voice 6: very beneficial and certainly would be received by some as a negative thing.

[5:34:53] Voice 6: I think we know that the website is not as functional as we want it to be.

[5:34:58] Voice 6: There are obvious limitations in that thing at the moment.

[5:35:01] Voice 6: I wouldn't characterize it in the way that somebody else has characterized it

[5:35:06] Voice 6: and not fund it at all because we either don't like it and want to fix it

[5:35:14] Voice 6: or we don't like it and we're going to put up with it.

[5:35:17] Voice 6: I don't think putting it up with it is actually helpful at all

[5:35:20] Voice 6: because it is the most visible, most front-facing piece of material that we have.

[5:35:27] Voice 6: And if it isn't serving the public well, we should fix it.

[5:35:32] Voice 6: And in fact, I honestly think this needs to be an ongoing budgetary requirement

[5:35:36] Voice 6: to maintain it, but I'm not going to go there just now.

[5:35:41] Voice 6: But that's the trade-off I would make is if we can save $15,000 there,

[5:35:45] Voice 6: I can spend it on the website.

[5:35:51] Voice 6: And silence falls.

[5:35:53] Voice 6: I've had

[5:35:54] Trustee Fast: my hand up.

[5:35:55] Trustee Fast: Yeah, I'll take a stab at this.

[5:35:58] Trustee Fast: I have to say this reminds me of the film you see

[5:36:02] Trustee Fast: when you're a brand new elected person

[5:36:04] Trustee Fast: and they say, don't tinker around with the $1,000 things

[5:36:07] Trustee Fast: when the $150,000 thing is there on the table.

[5:36:10] Trustee Fast: And I'm intrigued by the business case

[5:36:14] Trustee Fast: for the engagement planner

[5:36:15] Trustee Fast: because I heard the word or something about efficiencies.

[5:36:18] Trustee Fast: and uh if and it also is partly a communications role because i think partly the hunger for

[5:36:28] Trustee Fast: communications and and uh is a hunger for engagement and that that's what i hear from

[5:36:34] Trustee Fast: trustees anyway i um i think uh uh i'm interested in the 101 uh thousand dollar um business case

[5:36:47] Trustee Fast: down here. And I'm wondering why a Oh, no, that's fine. I'm wondering why we I guess I'd like to

[5:37:01] Trustee Fast: hear more. This sounds like an experiment that has given us some useful information from what I hear

[5:37:06] Trustee Fast: Claire. And, and it's coming to us a little later. I confess, I hadn't read it very carefully.

[5:37:12] Trustee Fast: and i'm just uh interested in knowing more about this um what efficiencies would it bring and why

[5:37:22] Trustee Fast: does it need a whole new person okay

[5:37:26] Voice 10: happy to take that um so just some practical examples it

[5:37:30] Voice 10: would just require another person um supporting everyone in the organization who does engagement

[5:37:34] Voice 10: as a dedicated function so some examples would be um we would have a it offers efficiencies but

[5:37:40] Voice 10: but also consistency, I would say.

[5:37:42] Voice 10: And I could ask if acting director Robert Kojima

[5:37:47] Voice 10: wanted to jump in as well.

[5:37:48] Voice 10: I'd invite him to do so.

[5:37:49] Voice 10: But things that when planners undertake a project,

[5:37:52] Voice 10: they are responsible from beginning to end.

[5:37:55] Voice 10: So it's everything from developing an engagement plan,

[5:37:57] Voice 10: planning the execution of it, designing it.

[5:38:00] Voice 10: They would then be responsible for sorting out

[5:38:02] Voice 10: the method that's used.

[5:38:03] Voice 10: If it's a survey tool, designing the survey questions,

[5:38:06] Voice 10: executing it, running the analysis,

[5:38:09] Voice 10: analysis, and everything in between. Having a point person to support the planners who are

[5:38:14] Voice 10: actually doing the substance of the project with all of those elements and able to provide advice

[5:38:18] Voice 10: around best practice and share information between the various teams that are working

[5:38:22] Voice 10: just offers us more horsepower and an opportunity to do it better. There's some level of efficiency,

[5:38:29] Voice 10: but at this point, we can't make any promises or quantify that, I would say, just an innate sense

[5:38:34] Voice 10: that if we were to have this new position um it would be supportive of everyone and in this we've

[5:38:39] Voice 10: also included the conservancy because of course they are planning open houses and surveys regarding

[5:38:43] Voice 10: management planning all the time and as we take on new properties of course there's growing demand

[5:38:48] Voice 10: for engagement around the management of those properties so it would just be assistive to the

[5:38:52] Voice 10: whole organization is the that is the intention behind it um we've heard you know loud and clear

[5:38:58] Voice 10: over the last well an increased need for better communication and also um high demand for

[5:39:03] Voice 10: engagement from communities that we work with. It would also allow us potentially to work with

[5:39:07] Voice 10: Indigenous and First Nation communities and provide some expertise there around how to manage

[5:39:14] Voice 10: those engagements. Because right now, if an initiative comes up like the freshwater project

[5:39:18] Voice 10: that we have, it's unclear who would take on that work and have the skills and the experience to

[5:39:24] Voice 10: execute those projects. Anything to add? I would just

[5:39:29] Voice 7: add that to what Claire said is that this

[5:39:32] Voice 7: This is an example of the sort of ongoing evolution we're seeing in local planning services from generalists, planners who do everything, to specialization.

[5:39:43] Voice 7: So this would be an example of that.

[5:39:45] Voice 7: We're becoming a more specialized organization in response to the increasing complexity of the projects and applications we're dealing with.

[5:39:56] Voice 5: I would just add, and this is irrespective of the tax situation.

[5:40:00] Voice 5: you know this is vis-a-vis what we're being asked to do and as an organization the penny dropped

[5:40:07] Voice 5: this year during the discussion around the policy statement and i think it was trustee brent who

[5:40:13] Voice 5: made the the penny drop for me when some project was coming in front of saturn and it was showing

[5:40:19] Voice 5: up on an agenda and it was going to amend the official community plan in some way and that's

[5:40:26] Voice 5: the means by which things are you know changes are introduced to local trust areas and we haven't

[5:40:33] Voice 5: invested so there's a gap here where we haven't invested in if something big's happening in the

[5:40:39] Voice 5: local trust area how do we introduce that idea before it's in a report on the agenda and that's

[5:40:47] Voice 5: probably whether this happens or not that's an area of potential for the islands trust to do

[5:40:54] Voice 5: BETTER WITH ENGAGEMENT PEOPLE.

[5:41:00] Trustee Fast: WE'RE TALKING ABOUT THIS

[5:41:02] Trustee Fast: POSITION RIGHT NOW. WE DIDN'T FINISH TALKING ABOUT OUR

[5:41:04] Trustee Fast: $5,000 AND $10,000 CUTS. BUT I ABSOLUTELY SUPPORT

[5:41:11] Trustee Fast: ENGAGEMENT. THERE'S NO ONE WHO'S HEARD ME

[5:41:13] Trustee Fast: SAYING MOUNTAIN TOPS. BUT MY CONCERN IS WHEN WE'VE GOT THE

[5:41:16] Trustee Fast: REVIEW COMING IN, I SUSPECT THERE'S GOING TO BE QUITE A

[5:41:20] Trustee Fast: FEW COMMENTS MADE THERE. BUT WE CAN'T DO THINGS THE WAY

[5:41:23] Trustee Fast: way we used to it is a very different world in which we are making decisions the speed

[5:41:30] Trustee Fast: everything that's happening has fundamentally changed um and i really enjoyed i was reading

[5:41:35] Trustee Fast: uh my shirt there's a the 2018 cao uh survey results and the comments from across canada

[5:41:45] Trustee Fast: what was being said because we are no different than what everyone else is facing so i i'm

[5:41:51] Trustee Fast: reluctant to support a new position i think we have to look at the whole the whole deck of cards

[5:41:57] Trustee Fast: and the the expertise that we need to be facing in today's world

[5:42:09] Voice 16: you

[5:42:09] Voice 6: know you're you're so very right laura but i can't help but wonder how do we get from

[5:42:16] Voice 6: point a to point b in a seamless way because if we don't allocate some budget to do something

[5:42:25] Voice 6: We don't have to run out and hire that person.

[5:42:27] Voice 6: We can certainly pause until we do,

[5:42:29] Voice 6: although I get the impression that there's a necessity

[5:42:33] Voice 6: to at least feed the desire and the need that's out there already.

[5:42:38] Voice 6: But I understand what you're saying.

[5:42:41] Voice 6: Who knows what, at this point,

[5:42:43] Voice 6: we don't really know what the future looks like.

[5:42:45] Voice 6: But how do we maintain something of a less bumpy road

[5:42:50] Voice 6: to maintain the status quo in the meantime

[5:42:54] Voice 6: time till we move into some new evolution i don't even know i'm just thinking about

[5:42:59] Voice 6: i don't know what that looks like but i do

[5:43:03] Voice 6: want to pick up on uh is there any support for reduction

[5:43:06] Voice 6: of those two areas that we talked about um there's obvious support from communication although

[5:43:12] Voice 6: we're i think i'm hearing that um is now the right time for that um and i think what we're

[5:43:20] Voice 6: doing is looking here for a decision you know i kind of think to myself that i think anyway we

[5:43:26] Voice 6: actually haven't had the conversation here either it came up that we didn't have the conversation

[5:43:30] Voice 6: at fbc is x percent whatever it is 10 or 12 percent is that the number are we happy with that

[5:43:37] Voice 6: if it is then that's great let's move on if it's not then what do we want to cut and if we're asking

[5:43:42] Voice 6: others to cut we need to reflect this is our budget that we control is what do we want to do

[5:43:48] Voice 6: with this piece? Over to you, Trustee Faust.

[5:43:55] Trustee Fast: Thank you, Chair. The Metro Vancouver budget

[5:43:59] Trustee Fast: increase was something, well, oh, now I've forgotten it. Anyway, Sunshine Coast was 15%

[5:44:06] Trustee Fast: last year. I think that like digital meetings, we have to make a move into evolving our systems.

[5:44:18] Trustee Fast: And if we hadn't invested in digital meeting technology and getting going on the boardroom

[5:44:22] Trustee Fast: and that kind of thing we wouldn't have been ready for the pandemic and all that kind of thing

[5:44:26] Trustee Fast: and and here we are we've been able to leaps and bounds ahead i think um this is the new direction

[5:44:34] Trustee Fast: people expect uh engagement and uh especially with the online tools that are now uh you know

[5:44:42] Trustee Fast: our world is changing very fast and uh we've got lots of younger people living on the islands

[5:44:46] Trustee Fast: and uh local communities irrespective of age want engagement and that's that hunger i'm talking

[5:44:55] Trustee Fast: about i think um i support this from what i've heard and i'd have to think about it a little

[5:45:01] Trustee Fast: bit more but at this stage i'm supporting this um engagement planner the same way i would support

[5:45:07] Trustee Fast: the freshwater specialist back in the day or the uh electronic office i think we need to evolve and

[5:45:13] Trustee Fast: and make changes.

[5:45:15] Trustee Fast: And to me, some of these other ones

[5:45:17] Trustee Fast: are kind of tinkering around the edges

[5:45:18] Trustee Fast: and I'd like to go for this big one.

[5:45:21] Trustee Fast: I think we should ask for the money

[5:45:22] Trustee Fast: that we need to make these changes.

[5:45:27] Trustee Fast: Otherwise we spend all our time

[5:45:28] Trustee Fast: processing development applications

[5:45:30] Trustee Fast: and we don't get the depth of,

[5:45:40] Trustee Fast: we don't meet the community needs and our mandate

[5:45:44] Trustee Fast: as we're running into with the policy statement update we can't get there because people want

[5:45:51] Trustee Fast: to talk about it and have be part of it anyway so i'm probably not answering your question but

[5:45:59] Trustee Fast: i think we should go big

[5:46:00] Voice 6: okay um looking for motions or for an advancement with the budget

[5:46:07] Voice 6: I

[5:46:09] Voice 15: 'LL MOVE THAT THE APPLICATION SPONSORSHIP BUDGET BE REDUCED TO FIVE THOUSAND DOLLARS

[5:46:16] Voice 15: AND THAT THE NAPTEP REGULATION EXEMPTION REDUCTION TAX SHIFT ANALYSIS BE ELIMINATED

[5:46:26] Voice 15: FROM THE BC BUDGET WE'RE DEFERRED FOR A FUTURE YEAR YES DEFERRED TO ANOTHER YEAR

[5:46:32] Voice 15: do

[5:46:34] Voice 6: you have a second here trustee patrick thank you i wish to speak to the motion um

[5:46:41] Voice 15: i acknowledge

[5:46:43] Voice 15: that this is not a lot of money uh whatever we're looking at but i think if we keep working at it we

[5:46:49] Voice 15: can we can bring it to bring the uh the budget down and i agreed with whoever it is said we have

[5:46:55] Voice 15: to show an example um i have to say that as i understand that the theory of don't tinker around

[5:47:04] Voice 15: around the edges, go for the $100,000 that's on the table.

[5:47:08] Voice 15: I would have thought that meant taking $100,000

[5:47:11] Voice 15: off the table, not putting another $100,000 on the table.

[5:47:15] Voice 15: That's the way I would understand that metaphor.

[5:47:17] Voice 15: So anyway, that's beginning.

[5:47:20] Voice 15: We can at least show a little bit of,

[5:47:22] Voice 15: I think the CEC, we can show a little bit of leadership.

[5:47:26] Voice 6: And can I just ask Dan, did you also intend to include

[5:47:29] Voice 6: the $1,000 for NASA application sponsorship?

[5:47:32] Voice 6: SPONSORSHIP I

[5:47:33] Voice 15: DID NOT OKAY

[5:47:34] Voice 6: THANK YOU THEN SO LET'S MOVE TO SECOND DID YOU WANT TO SPEAK TO IT

[5:47:38] Voice 6: YEAH I

[5:47:39] Trustee Fast: MEAN THIS APPROPRIATION SPONSOR I THINK THAT'S JUST GOING TO BE SOMETHING WE'RE GOING

[5:47:41] Trustee Fast: TO HAVE TO DEAL WITH IF WE GET THERE I UNDERSTAND IT IS INCREDIBLY DIFFICULT TO PREDICT WE COULD

[5:47:46] Trustee Fast: HAVE ZERO 50,000 I DON'T KNOW I THINK

[5:47:50] Voice 14: WE JUST HAVE TO BE PREPARED BASED ON

[5:47:57] Voice 6: OKAY ANYTHING ELSE OTHERWISE I'LL GO FOR A VOTE ALL THOSE IN FAVOR ANY OPPOSED NONE OPPOSED

[5:48:04] Voice 6: that carries thank you dan for taking the lead anything else here i think if we're going to

[5:48:11] Voice 6: include the communications person that probably will need to be formally included maybe i'll just

[5:48:21] Voice 6: ask a question how does this and i it's getting late in the day and um how does this all dovetail

[5:48:28] Voice 6: into the policy statement need for full-time communications person to support that project

[5:48:33] Voice 6: I

[5:48:37] Voice 10: would say these are separate items that that project, the engagement portion of that project will hopefully be largely concluded by the end of March.

[5:48:45] Voice 10: We'll come back to you once we have a contractor in place to advise around timelines and we'll adjust any budget requests as needed.

[5:48:51] Voice 10: But this would be separate.

[5:48:53] Voice 6: So we're going to see an additional increase, which won't be insubstantial.

[5:48:57] Voice 15: For which?

[5:48:58] Voice 10: No.

[5:48:59] Voice 15: For the policy day?

[5:49:01] Voice 15: Yeah.

[5:49:01] Voice 15: That's in the money we've budgeted for in September.

[5:49:04] Voice 15: Did we?

[5:49:05] Voice 15: Yeah.

[5:49:05] Voice 15: we've

[5:49:06] Voice 6: got 140 000 thank you sorry then i missed that part so that's good news thank you all right

[5:49:13] Voice 6: um so then executive committee what do you want to do with this business case

[5:49:20] Voice 6: i'll move

[5:49:24] Trustee Fast: that uh executive committee request staff to develop a oops i think i'm on the wrong

[5:49:31] Trustee Fast: one

[5:49:31] Voice 6: i think that's already done it's right there sorry i

[5:49:37] Voice 6: think the question is

[5:49:38] Voice 6: whether it gets

[5:49:38] Voice 6: gets

[5:49:38] Voice 5: forwarded to FTC.

[5:49:40] Voice 5: I'm

[5:49:40] Trustee Fast: looking at, I'm looking at, yeah.

[5:49:45] Trustee Fast: I'm sorry, I'm looking at the alternatives.

[5:49:47] Voice 6: Could you articulate that again, CAO Hudson-Poet?

[5:49:49] Voice 6: I think it's whether this gets forwarded to FTC

[5:49:51] Voice 5: for consideration.

[5:49:53] Voice 6: I'm just thinking of it now.

[5:49:54] Voice 6: Yeah, that's where.

[5:49:56] Voice 10: I would say at the end of your RFD,

[5:49:58] Voice 10: there's a number of alternatives for your consideration

[5:50:00] Voice 10: that you might wish to have a look at.

[5:50:02] Voice 16: Thank you.

[5:50:04] Trustee Fast: That's what I'm looking at.

[5:50:05] Trustee Fast: I was looking at the wrong one.

[5:50:06] Trustee Fast: I would recommend that number four, EC forward to the Financial Planning Committee for inclusion in the fiscal year 2022-23 budget, the business case for a full-time permanent engagement planner position at $101,000 and $310 annually.

[5:50:30] Voice 6: I move to have a seconder.

[5:50:33] Voice 6: I'm going to second that to get the take on the discussion table.

[5:50:39] Voice 6: Mr. Speaker, do you want to?

[5:50:41] Voice 6: Well,

[5:50:42] Trustee Fast: I think I already have, but it just, I think it's important enough to take to financial planning committee to talk to them about the direction of the cuts they want to make, or that's my impression.

[5:50:59] Trustee Fast: It seemed a bit arbitrary when I was at financial planning committee and I didn't see a rationale for why these cuts and not other cuts.

[5:51:06] Trustee Fast: And I think by having what looks to me to be an advance for the organization to evolve its systems and practices and take advantage of new digital tools that are available and respond to community need, then I think we should talk about this with FPC in terms of what direction do we want to go.

[5:51:35] Trustee Fast: okay

[5:51:37] Voice 6: so anybody else who should speak to it or patrick i

[5:51:42] Trustee Fast: am like a huge part of engagement yes

[5:51:46] Trustee Fast: we need to be doing more but i think we need to be looking to how how we create these positions

[5:51:52] Trustee Fast: and get our staff

[5:51:57] Voice 3: but i can't support another staff position in this year's budget process

[5:52:03] Voice 3: okay anybody down no

[5:52:09] Voice 15: i can't support it either i i i the objectives are wonderful um but

[5:52:18] Voice 15: the first question that's going to be asked is going to be good we're going to create this

[5:52:24] Voice 15: position so we're going to remove a planner position to fund it because they'll be doing

[5:52:29] Voice 15: less work i don't want that debate um and uh i agree we have to go this way the engagement is

[5:52:37] Voice 15: all that i i can't until we're we know with more clarity what our budget uh we're on back on solid

[5:52:46] Voice 15: road i can't i can't add another hundred thousand dollars too much i can't recommend it and if we

[5:52:51] Voice 15: send it to them then it's like we see is supporting it so i'd just be speaking against it at fpc so

[5:53:00] Voice 6: well good discussion um so i'm certainly hearing the reservations here i do wonder how we get from

[5:53:10] Voice 6: here to there when this is what we've been asked to do um and in the absence of a greater plan

[5:53:20] Voice 6: i can appreciate why we wouldn't want to support it um i can't help but wonder whether or not

[5:53:27] Voice 6: um there'd be more status more support for doing it at the 50 level and and maybe deferring that

[5:53:34] Voice 6: engagement of that person until um say june or july or something in order to give us time to

[5:53:43] Voice 6: get to a place where we could better utilize that engagement planning position because otherwise

[5:53:49] Voice 6: it's going to be another year before we get to a place where we can consider that and i think that

[5:53:56] Voice 6: the ask in another year's time would likely be more if indeed this is what we want to do more of

[5:54:03] Voice 6: and so i just i wonder that that's for conversation because what i would maybe maybe

[5:54:10] Voice 6: what i'll do actually purposefully is i would like to amend the motion by trustee fast to uh change

[5:54:18] Voice 6: the request to a 50 part-time engagement at 52 529 and see if that gains any more

[5:54:29] Voice 16: so

[5:54:29] Voice 6: i move that i'll second

[5:54:31] Voice 6: second if i just be fast and i don't think we need to debate it or

[5:54:36] Voice 6: discuss it any further i think i'll simply call the vote so

[5:54:39] Voice 15: what are you calling the vote on

[5:54:40] Voice 15: oh

[5:54:40] Voice 6: on an amendment to the motion which is to change the request for a part-time 50

[5:54:49] Voice 6: permanent engagement plan and position at 52,529

[5:54:56] Voice 6: the amendments were moved and seconded on the amendment everybody understand it all those in

[5:55:02] Voice 6: favor those opposed there's two posts that fails and uh now we'll go back to the original motion

[5:55:13] Voice 6: and i'll just simply ask for the vote all those in favor two in favor of the post

[5:55:21] Voice 6: all right then well done good conversation so um anything further on this topic

[5:55:29] Voice 6: i

[5:55:30] Voice 15: guess we should just um uh sorry we should move the uh the uh the executive committee

[5:55:38] Voice 15: recommends the financial committee for inclusion of the fiscal year budget uh the list as amended

[5:55:46] Voice 15: is

[5:55:46] Voice 6: that not already included no

[5:55:48] Voice 15: we amended the list but we haven't actually said that to be

[5:55:52] Voice 15: forwarded and i i'm just going to say the list doesn't mean is that fine i see laurie giving

[5:55:57] Voice 15: me that's not yeah

[5:55:58] Voice 6: as amended yeah so moved by the seconder second about trustee patrick

[5:56:02] Voice 6: any discussion the

[5:56:04] Trustee Fast: only discussion is we want to point out that we did go through this exercise so

[5:56:09] Voice 14: that we make

[5:56:10] Voice 14: yeah we re-examine

[5:56:12] Voice 6: absolutely i'm very grateful for that um any further discussion

[5:56:18] Voice 6: all those in favor so that carries well done sir

[5:56:23] Voice 5: so you've dealt with eight one two one sir correct

[5:56:29] Voice 5: So in terms of your departmental budgets, so this is where we're discussing, I think

[5:56:35] Voice 5: this is a relatively brief item.

[5:56:37] Voice 5: Your previous year in meetings budgeted was $3,000.

[5:56:43] Voice 5: We have $10,000 in there for EC meetings.

[5:56:48] Voice 5: And for training and conferences, we had $2,000, and this time it's $5,000.

[5:56:58] Voice 5: So I'm asking you to reflect on those numbers.

[5:57:00] Voice 5: and if Julia's here she'd probably corroborate those or she is here I understand but um and

[5:57:08] Voice 5: there's been a motion to have two-thirds of your meetings be by FPC a request by FPC for you to

[5:57:18] consider two-thirds of your meetings to be

[5:57:19] Voice 5: electronic I can determine I haven't correlated

[5:57:23] Voice 5: related that request with the ten thousand dollars um so

[5:57:30] Voice 15: thanks my question would be

[5:57:33] Voice 15: what do people see for training for ec for this coming year i mean in that fiscal year

[5:57:38] Voice 15: i think the issue is going to be not necessarily us but it might be the next dc

[5:57:42] Voice 15: that might want to go to what's it called the lgla is that where you went

[5:57:49] Voice 15: and things like that not

[5:57:51] Voice 5: only that you'll remember we brought somebody in for you for um

[5:57:55] Voice 5: and that was about a three thirty five hundred dollar hit so i'm comfortable with the five

[5:58:01] Voice 5: thousand dollars for the new ec as it's training to do a multi-level a first and then a correction

[5:58:09] Voice 5: or a first and a deepening or two different learning experiences so at least at this point

[5:58:17] Voice 5: about the discussion um i think we might be able to affect the ten thousand dollars right i think

[5:58:23] Voice 5: we can lower that number perhaps and perhaps you want to consider going with five thousand

[5:58:27] Voice 5: and then i'll go do some math between now and the next pc meeting right and but you would leave the

[5:58:35] Voice 15: training budget yeah so i was going to suggest that we actually that ec resolved to

[5:58:46] Voice 15: nate electronically for two-thirds of its meetings for the rest of this election term

[5:58:53] Voice 15: is that the right phraseology i'm not sure what the rest of the remainder

[5:58:56] Voice 6: of the term

[5:58:57] Voice 6: the

[5:58:57] Voice 15: remainder of the term and that we reduced the the um ec costs budget to five thousand dollars

[5:59:05] Voice 15: for the 2022-25 for 2022-2022 so you're making that motion as long as lori caught it but that

[5:59:13] Voice 15: means we're we're we're now committing to going to two-thirds electronic yeah

[5:59:17] Voice 16: yeah

[5:59:24] Voice 6: let's wait for laura to get it up on the screen make sure it's right

[5:59:31] Voice 15: now one and if i could just talk to this for a moment i wonder whether that doesn't necessarily

[5:59:42] Voice 15: always have to mean that everybody's on

[5:59:46] Voice 15: electronically it might be you're here and

[5:59:48] Voice 15: we're the three of us are somewhere else or some variation on that theme but that we effectively

[5:59:55] Voice 15: I guess it's easier if they're all electronic.

[6:00:00] Voice 6: For the most part, DC meetings are relatively easy to do electronically.

[6:00:06] Voice 6: There are certainly benefits to me having some rapport with staff and the CAO on occasion,

[6:00:13] Voice 6: and that may or may not correspond.

[6:00:16] Voice 6: But I would say I don't have any trouble with that.

[6:00:20] Voice 15: I mean, I'll just say what I said at FPC, which is I think that there's times,

[6:00:25] Voice 15: what I said two-thirds was, I think there's times it's important for the EC to be together,

[6:00:29] Voice 15: that we be able to interact with the cao and some of the other managers and each other um so

[6:00:36] Voice 15: yeah

[6:00:38] Voice 6: you know i've said this lots of times right we're social animals yeah we function way better

[6:00:43] Voice 6: than the environment and working in isolation we have for some time now right

[6:00:48] Voice 15: affects us

[6:00:49] Voice 15: too much more you like me now that we're back together personally it's funny

[6:00:57] Voice 6: Okay, let's get on to more serious things.

[6:00:59] Voice 6: We've got a motion there, and Sue Ellen, you're happy with that seconding?

[6:01:04] Voice 6: And is it the EC budget?

[6:01:05] Voice 6: I think it's something, it's called something else.

[6:01:08] Trustee Fast: It was the EC training budget for the remainder of the term, I think.

[6:01:13] Trustee Fast: No, this isn't the training.

[6:01:14] Voice 15: This is the meeting budget.

[6:01:15] Trustee Fast: Meeting budget for the remainder of the term.

[6:01:17] Voice 15: It should

[6:01:17] Voice 15: be the EC meeting budget to $5,000.

[6:01:21] Voice 12: Yeah.

[6:01:22] Voice 12: What's the remainder of the term?

[6:01:24] Voice 15: term singular yeah and reduce the ec meeting budget to five thousand dollars

[6:01:29] Voice 15: thanks a lot that's it that's great

[6:01:32] Voice 6: so that's moved seconded any further discussion all those

[6:01:37] Voice 6: in favor that carries thank you ceo hudson broker there

[6:01:43] Voice 15: you go julia another twenty thousand dollars

[6:01:58] Voice 1: just a quick comment uh when i base that that two-thirds rationale on what we saw for actual

[6:02:05] Voice 1: spending in the the previous election year it shakes out to be about 8 800 for meeting expense

[6:02:11] Voice 1: but if we continue to have some trustees attend in-person meetings electronically for example

[6:02:17] Voice 1: example, Trustee Fast is doing that right now, then I think we might realize those savings

[6:02:21] Voice 1: and get to that $5,000.

[6:02:23] Voice 1: I just wanted to let you know it might be a bit of a stretch.

[6:02:25] Voice 6: And that's a good sleight of hand there, Laurie, because that's $50,000 you put on the screen.

[6:02:31] Voice 16: Right.

[6:02:32] Voice 16: Hold on.

[6:02:34] Voice 12: Oops.

[6:02:35] Voice 5: Happy?

[6:02:36] Voice 5: That's bad.

[6:02:37] Voice 5: We're going to reduce the remaining term and reduce the EC meeting budget for $22,000 to

[6:02:44] Voice 5: $23,000 to $5,000.

[6:02:46] Voice 5: Right.

[6:02:47] Voice 5: Okay,

[6:02:47] Voice 6: so we're doing a friendly amendment,

[6:02:48] Voice 6: just adding 2021-2022.

[6:02:55] Voice 15: Just let me know when I have to stop taking floatplanes.

[6:02:58] Voice 6: Okay, right away.

[6:03:02] Voice 6: All right.

[6:03:05] Voice 6: Let's say that's now complete.

[6:03:07] Voice 6: There's nothing further in that section of the agenda.

[6:03:10] Voice 6: So I'm just going to suggest,

[6:03:11] Voice 6: let's take a five-minute break here

[6:03:12] Voice 6: and tell me if you want to call this quick

[6:03:16] Voice 6: So we're getting close to the end, but there's still some serious conversations to have here.

[6:03:24] Voice 4: Is

[6:11:41] Trustee Fast: the meeting in session?

[6:11:44] Voice 4: No.

[6:11:46] Trustee Fast: Thank you.

[6:11:52] Voice 16: It might be archaic.

[6:11:54] Voice 15: And that's where they are.

[6:11:56] Voice 15: Yeah.

[6:11:57] Voice 6: So I sent you all that memo from the vaccines.

[6:12:02] Voice 6: Yeah.

[6:12:03] Voice 6: Okay.

[6:12:03] Voice 6: Okay. And now we are at 8.2.3.1 IAPQ level for official community and other bylaw reviews

[6:12:16] Voice 6: discussion. This was brought to us by Vice Chair Patrick. No,

[6:12:22] Voice 15: actually me. Oh,

[6:12:23] Voice 6: I see. No,

[6:12:24] Voice 6: I'm seeing your name at the top of it. Yeah.

[6:12:27] Voice 15: So, so this probably is a discussion that will

[6:12:30] Voice 15: we'll need the director of planning attached to it.

[6:12:33] Voice 15: Let's

[6:12:34] Voice 6: defer this then.

[6:12:36] Voice 15: I see the CAO sort of shrugging,

[6:12:39] Voice 15: but I can raise it and talk about it

[6:12:43] Voice 15: because we don't have the IEP diagram in front of us,

[6:12:49] Voice 15: but I specifically asked for some analysis

[6:12:51] Voice 15: and some discussion about the information

[6:12:55] Voice 15: we received from the planning staff,

[6:12:57] Voice 15: which came as a bit of a surprise

[6:12:59] Voice 15: to all of the trustees that were sitting there

[6:13:02] Voice 15: about the level of IEP2 that was being proposed

[6:13:07] Voice 15: as the most that could be offered.

[6:13:11] Voice 15: And as I said, I had anticipated that the reasoning

[6:13:15] Voice 15: would have been financial,

[6:13:17] Voice 15: which I would have been fine about having a discussion about,

[6:13:20] Voice 15: but it was...

[6:13:21] Voice 15: There it is.

[6:13:22] Voice 15: Yeah, that's not the one we got, but it's close.

[6:13:26] Voice 15: It's close enough.

[6:13:27] Voice 15: up um is that they had originally proposed they would would uh um use involve as the as the uh

[6:13:38] Voice 15: the iep discussion public participation for that the ocp on uh on gambier and then they came back

[6:13:46] Voice 15: and said no you can't do that because you have you could the most you can do is consult and

[6:13:51] Voice 15: Because if you promise anything beyond consult, you're fettering your discussion as an elected body.

[6:13:59] Trustee Fast: David said that.

[6:14:00] Voice 15: Well,

[6:14:01] Voice 3: that was what

[6:14:01] Voice 15: was portrayed to us.

[6:14:04] Voice 15: Sue Ellen, you tell me if I'm misstating it.

[6:14:06] Trustee Fast: No, that sounds right.

[6:14:08] Voice 15: So that caused a lot of discussion because that would have not been in our understanding.

[6:14:13] Voice 15: and it would seem to be a,

[6:14:18] Voice 15: and I've never heard that before

[6:14:20] Voice 15: that we had been working off the involved

[6:14:24] Voice 15: and I would have thought involved

[6:14:25] Voice 15: was certainly the level we're talking about,

[6:14:27] Voice 15: for example, the trust policy statement.

[6:14:30] Voice 15: So that came as a bit of a surprise.

[6:14:32] Voice 15: So I thought we should have a discussion

[6:14:33] Voice 15: of the executive committee about that.

[6:14:37] Voice 15: And as I said, as I understood it,

[6:14:39] Voice 15: the director came from the directive

[6:14:42] Voice 15: or the idea came from the director of planning services and i

[6:14:46] Voice 5: know he's away but yeah i think

[6:14:49] Voice 5: we could generally invest a few minutes in the conversation and see where we need to go with

[6:14:53] Voice 5: this because obviously it's important and uh in fact we've also had direction from trust council

[6:14:58] Voice 5: as a companion to this to educate and work with trustees around the iep iep2 spectrum and indeed

[6:15:05] Voice 5: Dean Jillian Nichol, who's doing that engagement plan or workforce right now, is looking at engaging

[6:15:12] Voice 5: with us as senior staff to determine how are we going to do that, how can we have good conversations

[6:15:16] Voice 5: about it. So this isn't a waste of time, but it probably won't be complete right here. Right now

[6:15:24] Voice 5: we're suffering from a little bit of where I am. This is what was said who was referring to somebody

[6:15:30] Voice 5: else and the clarity of those aren't nested in staff reporting on a specific issue but i grant

[6:15:36] Voice 5: you a set of public meeting for your consideration i thought it was around the notion of empower

[6:15:42] Voice 5: or collaborate so i don't have an understanding that consult would be the last level of by any

[6:15:48] Voice 5: means the last level that's afforded a tribunal or some sort of body that gets to vote on matters

[6:15:57] Voice 5: and that you could extend beyond the ball.

[6:16:00] Voice 5: I do think, however, in some elements of collaborate and empower,

[6:16:05] Voice 5: that you can't make promises that you can't keep.

[6:16:10] Voice 5: And there are few instances where you could effectively use empower

[6:16:20] Voice 5: that I am aware of without fettering your discretion.

[6:16:24] Voice 5: How I've seen it done usually is for a large project

[6:16:28] Voice 5: project where someone says we're going to put 10 million dollars to the project and we're going to

[6:16:32] Voice 5: go to the community the community's going to design it and we promise we're going to design

[6:16:35] Voice 5: it in that way less so a project around a land use planning function where ultimately a bylaw

[6:16:43] Voice 5: is going to be passed or not passed

[6:16:46] Voice 16: so

[6:16:47] Voice 5: that was my level of understanding is and where we I think

[6:16:50] Voice 5: probably some reporting on this would be of value for everybody as we do our education with trustee

[6:16:59] Voice 5: we talked a little bit about this um as a group robert you have anything else that you would add

[6:17:04] Voice 5: to what i know

[6:17:05] Voice 7: i would echo what what you're saying russ i think i would be it'd be hard

[6:17:09] Voice 7: pressed to think of a situation where an ltc could could undertake a project where at the level of

[6:17:15] Voice 7: power collaborate would be challenging but you know there might be some scenarios where that

[6:17:23] Voice 7: that would work for a project?

[6:17:25] Voice 7: I think certainly involve,

[6:17:27] Voice 7: I mean, there might be financial considerations to that

[6:17:31] Voice 7: and timelines and so on, but.

[6:17:35] Voice 15: So to be clear,

[6:17:36] Voice 15: nobody talked about collaborating with power.

[6:17:38] Voice 15: Yeah.

[6:17:39] Voice 15: We had, what we were told was,

[6:17:41] Voice 15: and I quoted the staff report in my email,

[6:17:45] Voice 15: which was that originally the public participation

[6:17:49] Voice 15: in the project would get to involve.

[6:17:51] Voice 15: ball and then they said to clarify the highest level of public participation that can reasonably

[6:17:56] Voice 15: achieve this consult and it was which is the technical level and that was not a financial

[6:18:01] Voice 15: discussion that was a uh a discussion around well if we if we promise involved we're bettering our

[6:18:08] Voice 15: discussion that's the way i understood it which is why i raised it to win again to see if we can

[6:18:13] Voice 15: get some clarity around what the direction is because this has been a little low for everybody

[6:18:17] Voice 15: it would be important to know that again sue ellen can and she's nodding so i'm i'm presuming

[6:18:25] Voice 15: she's agreeing with me that that's the way the discussion what

[6:18:28] Trustee Fast: i can hear through the sirens

[6:18:32] Voice 15: they've come to take us away

[6:18:33] Trustee Fast: yeah that's what i understood too and uh and uh director marler

[6:18:37] Trustee Fast: wasn't with us um so we didn't have an explanation so i'm uh curious with what i'm hearing here uh

[6:18:45] Trustee Fast: It sounds better than what we heard

[6:18:47] Trustee Fast: at the Gambier Local Trust Committee.

[6:18:50] Voice 5: So I think we probably owe you a

[6:18:51] Voice 15: refinement right now.

[6:18:53] Voice 15: That's fine.

[6:18:53] Voice 15: And I'm quite prepared to wait.

[6:18:55] Voice 15: I just wanted, I think if we are going to have to go back

[6:18:58] Voice 15: to just consult, we'd need to have a long discussion

[6:19:00] Voice 15: about that because that would be different

[6:19:02] Voice 15: than the understanding of a lot of trustees

[6:19:04] Voice 15: as to what we can and can't do.

[6:19:07] Voice 15: Okay?

[6:19:07] Voice 5: I agree.

[6:19:08] Voice 5: Okay.

[6:19:10] Voice 5: And Gillian, do you want to just...

[6:19:12] Voice 5: Hi, Gillian.

[6:19:13] Voice 5: I haven't seen you for a long time.

[6:19:14] Voice 5: Yeah, welcome back, Gillian.

[6:19:15] Voice 5: to the executive committee where she's spoken to you in the past um we're working with her on that

[6:19:22] Voice 5: this next question around the IEP2 framework and how to engage with trustees and I don't know um

[6:19:29] Voice 5: we probably haven't taken that conversation too too far is there anything any questions you have

[6:19:33] Voice 5: for EC obviously this is a piece of work that you're undertaking right now and the questions

[6:19:38] Voice 5: that went for us moving forward just

[6:19:44] Voice 2: to be clear Russ did you say I do I have any questions is that

[6:19:48] Voice 2: what i heard yeah

[6:19:49] Voice 5: i guess i know that you've got do you have any questions or does does anyone

[6:19:53] Voice 5: provide any insight to what would be a good way to engage with trustees on learning about iep2

[6:20:01] Voice 5: any other competitive ideas that um are outside the iep2 framework and just some engagement

[6:20:06] Voice 5: principles and that could help jillian as she refined some of this work we get for our trust

[6:20:10] Voice 5: council sure

[6:20:12] Voice 6: so let's go to trustee

[6:20:13] Voice 5: patrick i

[6:20:14] Trustee Fast: know um i can't remember what

[6:20:17] Voice 12: trust council meeting or

[6:20:18] Voice 12: or what it was I was exactly prepping for,

[6:20:20] Voice 12: but it was on the conversation of equity

[6:20:22] Voice 12: and diversity and

[6:20:24] Trustee Fast: justice issues.

[6:20:27] Trustee Fast: And the U.S. Planners Association

[6:20:30] Trustee Fast: or whatever they're called

[6:20:33] Trustee Fast: is far more advanced

[6:20:35] Trustee Fast: than the Canadian Planning Association

[6:20:36] Trustee Fast: and has a whole section on that.

[6:20:38] Trustee Fast: And they do talk about the IEP2

[6:20:41] Trustee Fast: and the relationship of the engagement to that issue.

[6:20:46] Trustee Fast: And so I think that's an important thing as we look at, you know, not doing things the way we used to, and we're moving to recognizing those changes.

[6:20:55] Voice 5: So that's a suggestion to reference some of that primary material?

[6:20:59] Trustee Fast: Yeah, and the relationship to how engagement does play a factor in the diversity and equality.

[6:21:08] Trustee Fast: Okay.

[6:21:12] Voice 6: Trustee Foster, Trustee Rogers.

[6:21:14] Voice 6: So I'm just going to make a comment.

[6:21:18] Voice 6: I always actually had traditionally thought we were stuck in the first two elements, and I don't have the screen up at the moment, so it's a consult, I think we'll say, and the arrows are going in from the public, and then we take that information in and digest it to make decisions.

[6:21:36] Voice 6: And so we're involved in this decision-making tree. It's not just participation, but ultimately we're informing decisions.

[6:21:44] Voice 6: decisions and I've said in fact I said it on the policy statement engagement when we

[6:21:50] Voice 6: looked at the modus report and they actually were in that first two phases and involved was not

[6:21:56] Voice 6: something that they thought that we would go to and cost was certainly one of them but I know in

[6:22:01] Voice 6: the email from you Dan that it says involved level of IAP2 would or could lead to fettering

[6:22:11] Voice 6: of the discretion and I think that probably when you look at that bi-directional arrow

[6:22:16] Voice 6: there's information coming to you and then there's information going back to the public

[6:22:20] Voice 6: and I think if that is just information and asking questions and seeking clarity

[6:22:24] Voice 6: and digging deeper to understand what their public's points of view were would be one thing

[6:22:31] Voice 6: going back to them and making a commitment about yeah we heard that we're going to implement that

[6:22:35] Voice 6: that would be then bettering the discussion but I think that's why we need to be cautious that's

[6:22:40] Voice 6: why i said on the policy statement i want to lean towards involved i certainly don't see going

[6:22:47] Voice 6: beyond that because i agree that there's one significant cost and resources necessary to

[6:22:52] Voice 6: engage in those much higher levels but that we can uh and correct me if i'm wrong julian in my

[6:22:58] Voice 6: notion there but i think that ideally at the islands trust we want to lean to or be in that

[6:23:04] Voice 6: involved place where we're seeking that feedback to help us evolve our decision-making, not

[6:23:14] Voice 6: collaborating or otherwise with and making commitments with respect to decisions that

[6:23:20] Voice 6: we might make in the future.

[6:23:23] Voice 5: And I will note that as we seek or see reconciliation principles

[6:23:30] Voice 5: principles put into place and as agreements are set that look at co-governance in particular

[6:23:42] Voice 5: service areas we would then be in a position where that isn't collaborating or empowering

[6:23:48] Voice 5: or fully agreeing to share decision-making power associated with any given scenario but that would

[6:23:55] Voice 6: be a

[6:23:55] Voice 5: discrete scenario which

[6:23:57] Voice 6: would be changed through legislation probably to empower us to

[6:24:02] Voice 6: engage at that level to

[6:24:03] Voice 5: be to be determined but yeah

[6:24:04] Voice 6: yeah okay uh um

[6:24:08] Trustee Fast: just to speak in support of

[6:24:12] Trustee Fast: going higher on the scale um i also think about this in terms of uh you mentioned reconciliation

[6:24:19] Trustee Fast: i always think of it also think of it in terms of stewardship and encouraging people to move higher

[6:24:25] Trustee Fast: on the stewardship scale to take responsibility and be more involved and do citizen science and

[6:24:30] Trustee Fast: create wildlife habitat and uh for me in the education side that is um awareness appreciation

[6:24:39] Trustee Fast: action uh responsibility becoming a trustee those kinds of things and um so that that's in parallel

[6:24:47] Trustee Fast: to some of our stewardship uh goals i would say and what we call communication now i think is

[6:24:54] Trustee Fast: also a kind of engagement so the closer we can bring those ideas i think the better thank you

[6:25:02] Voice 6: yeah i guess obviously there's a responsibility for all of us

[6:25:06] Voice 6: in our communication and we don't want to set up expectations beyond uh an involving of the public

[6:25:15] Voice 6: in us all learning together because the public wants to be involved in helping us make our

[6:25:23] Voice 6: decisions but um we have to be clear that we're not moving to that next step with this particular

[6:25:30] Voice 6: point in time with applicants and community members that we're on that um we're on a

[6:25:39] Voice 6: different level so we just have to be clear about that well it's each

[6:25:46] Trustee Fast: opportunity to engage needs

[6:25:49] Trustee Fast: needs to have its clarity.

[6:25:51] Voice 16: It's not

[6:25:51] Trustee Fast: a blanket statement.

[6:25:53] Trustee Fast: It's each time it has to be considered.

[6:25:56] Trustee Fast: Yeah, exactly.

[6:25:57] Voice 6: You have to repeat the message.

[6:25:59] Voice 6: Well,

[6:26:00] Trustee Fast: it has to be custom and appropriate

[6:26:02] Trustee Fast: to

[6:26:02] Voice 6: what we are doing.

[6:26:04] Trustee Fast: The level has to be defined.

[6:26:07] Voice 5: Okay, so

[6:26:08] Voice 6: do we need to spend any more time

[6:26:09] Voice 6: on this at this moment?

[6:26:10] Voice 5: Well, we just introduced Gillian

[6:26:13] Voice 5: and the work she's doing right now

[6:26:15] Voice 5: and to get some initial feedback.

[6:26:17] Voice 5: Hopefully that's helpful, Gillian,

[6:26:18] Voice 5: as we um look but there's maybe three or four threads there that we can uh build something out

[6:26:23] Voice 5: of them thank you yeah

[6:26:25] Voice 6: there's real there's real opportunity i'm working in this i'm working in

[6:26:28] Voice 6: that space okay then i'm going to continue on so that's all right thank you julian thank you

[6:26:37] Voice 6: robert for your words as well um moves me down to new business i see uh ltc advocacy is there

[6:26:47] Voice 6: any new advocacy that we need to be aware of or share today no go ahead just

[6:26:54] Trustee Fast: that i heard uh that

[6:26:55] Trustee Fast: there's like a hundred and some containers now that have been washed overboard but anyway

[6:27:01] Voice 15: i've

[6:27:02] Trustee Fast: heard on the news yeah

[6:27:03] Voice 15: 109 is the new email i just got it okay um there's

[6:27:11] Voice 6: something else that

[6:27:12] Voice 6: was happening out there that's escaped my mind at this moment so uh moving down along at 9.5

[6:27:19] Voice 6: that was metro 2050 uh yeah i'll

[6:27:24] Trustee Fast: be i'll be try and be quick here um metro 2050 staff which is

[6:27:29] Trustee Fast: the head of planning and housing for metro vancouver and uh that's heather mcnell and

[6:27:35] Trustee Fast: james steiber who's running who's managing the islands 2050 which is their regional growth

[6:27:40] Trustee Fast: strategy uh came to present to count bone council at a committee the whole on monday

[6:27:46] Trustee Fast: And we all had a bunch of questions, mostly around why is Bowen Island showing up as white blankness on the map when we used to be marked as recreation, conservation, contributing to rural goals, those kinds of things.

[6:28:07] Trustee Fast: And apparently it's because they're trying to move more to being able to measure progress and have a sort of dashboard showing and being able to, I think, automate where they're getting to meeting their goals.

[6:28:28] Trustee Fast: and um they did i somebody asked about uh whether they'd been talking to the islands trust they said

[6:28:35] Trustee Fast: they had i checked with claire she said she'd had an initial meeting with them she reached out and

[6:28:39] Trustee Fast: that's what they said as well i'm wondering if executive committee could please um request staff

[6:28:45] Trustee Fast: to submit protected area map layers for bowen island to the metro vancouver the two metro 2050

[6:28:51] Trustee Fast: um planners and i'll make that motion in a minute the reason i want to do that is because i think

[6:28:58] Trustee Fast: what I will do through with my Bowen Councillor hat is ask Bowen Council when

[6:29:05] Trustee Fast: this comes to us at a council meeting to ask Metro 2050 to add a goal that refers

[6:29:12] Trustee Fast: to working with the Islands Trust. I think that's what's missing here because

[6:29:16] Trustee Fast: it seems to me we've got these overlapping goals of protecting

[6:29:21] Trustee Fast: ecosystems and uh conservation and um uh healthy water and all those things uh but they have i

[6:29:30] Trustee Fast: think referred it out to the agricultural land reserve uh commission and things like that

[6:29:35] Trustee Fast: province regional districts and haven't uh thought about having the island's trust in their goals

[6:29:44] Trustee Fast: that would enable us to track them anyway so my motion is that executive committee request staff

[6:29:51] Trustee Fast: to submit protected areas map layers to Metro 2050 staff.

[6:30:02] Trustee Fast: And this is wording that was suggested by Claire when I communicated with her in a long email.

[6:30:11] Trustee Fast: I'd be happy to send the email that describes it all a little better.

[6:30:14] Trustee Fast: I'm trying to go quickly because of time.

[6:30:16] Voice 6: Brilliant. Thank you for the homework.

[6:30:19] Voice 6: And that's seconded by Trustee Patrick.

[6:30:22] Voice 6: Let's get it up on the screen.

[6:30:27] Voice 6: Do you want to speak to it?

[6:30:28] Voice 6: I have a question.

[6:30:30] Voice 6: Okay, go ahead with your question while it gets cleared up.

[6:30:33] Voice 6: Well,

[6:30:34] Trustee Fast: you know, I just know Salisbury being CRD,

[6:30:38] Voice 14: that we are excluded from the regional plan.

[6:30:43] Voice 14: So I guess that's the case with

[6:30:46] Trustee Fast: Bowen, but can the geographic, I understand what you're saying,

[6:30:54] Trustee Fast: can the benefits of that area be considered in the whole?

[6:30:57] Trustee Fast: So it's an interesting question.

[6:30:59] Trustee Fast: Well, I'll answer that by saying some of the maps, for example, the one showing rural goals shows Boyer Island shaded as green and Bowen not.

[6:31:14] Trustee Fast: The map that shows cycle paths and the regional bicycle network slash greenways also shows lines on Bowen because that's part of Transport 2050 plan.

[6:31:28] Trustee Fast: So if it's part of a plan, or if it's part of a, like an already adopted plan, or if it's part of a something that's in the goals, which include things like, or sorry, strategies that include things like work with First Nations, work with the Agricultural Land Commission, then I think we could make those connections.

[6:31:50] Trustee Fast: So I'd be happy to keep you apprised, Laura,

[6:31:55] Trustee Fast: so that you can see,

[6:31:57] Trustee Fast: because I think they,

[6:31:58] Trustee Fast: and they have the word collaborate

[6:32:00] Trustee Fast: in their text many, many times.

[6:32:03] Trustee Fast: I think they just haven't made the,

[6:32:07] Trustee Fast: anyway, I'm going to try to make the connection.

[6:32:10] Voice 6: So

[6:32:10] Trustee Fast: that's your motion up on

[6:32:12] Voice 6: the screen there.

[6:32:12] Voice 6: Is that what you had in mind?

[6:32:13] Trustee Fast: That executive committee request staff

[6:32:16] Trustee Fast: submit protected areas map layers to Metro 2050 staff.

[6:32:19] Trustee Fast: That's clear.

[6:32:21] Voice 6: for

[6:32:22] Trustee Fast: bowen island sorry yeah

[6:32:24] Voice 6: so and that's what you're seconding yeah yeah okay so any further

[6:32:30] Voice 6: discussion all those in favor so that carries unanimously thank you very much thank you

[6:32:36] Voice 6: everybody bringing that um executive committee i'd just like to weigh on your pleasure a moment

[6:32:44] Voice 6: um i didn't want to lose a little thought bubble i'm going to call it that came up

[6:32:49] Voice 6: in the conversation around the meetings,

[6:32:56] Voice 6: delegations and meetings.

[6:32:57] Voice 6: And the thought was about how we formally

[6:33:00] Voice 6: include First Nations in our trust council meetings.

[6:33:05] Voice 6: And I have scratched out here a little bit of emotion

[6:33:09] Voice 6: so that we don't lose that thought

[6:33:12] Voice 6: that executive committee asked staff

[6:33:14] Voice 6: to investigate options for policy or policy updates

[6:33:18] Voice 6: to provide formal opportunities for engagement,

[6:33:27] Voice 6: formal opportunities of engagement

[6:33:30] Voice 6: for First Nations at Trust Council meetings.

[6:33:33] Voice 6: And it's just to provide that opportunity

[6:33:35] Voice 6: for Lisa to do a little bit of research there,

[6:33:37] Voice 6: Carmen to collaborate with her

[6:33:39] Voice 6: and determine whether or not this policy

[6:33:41] Voice 6: that we have elsewhere

[6:33:43] Voice 6: or other things that we need to do

[6:33:46] Voice 6: in order to retain that thought.

[6:33:48] Voice 6: when we've just been recognized you know by the province in acknowledging that we're leaders

[6:33:53] Voice 6: in reconciliation and building relationships with first nations and this seems like a good

[6:33:59] Voice 6: avenue of thought to be sure that we understand that we're in a good place for that

[6:34:02] Voice 6: so

[6:34:03] Trustee Fast: um if there

[6:34:04] Voice 6: was that's a motion and if it was up on the screen we'd see if it did get seconded

[6:34:13] Voice 6: and i did speak with carmen about this earlier just like i

[6:34:18] Trustee Fast: i did second it yeah

[6:34:20] Voice 6: of opportunities

[6:34:21] Voice 6: OF ENGAGEMENT AT TRUST COUNCIL MEETINGS.

[6:34:29] Voice 6: SO ARE THERE ANY

[6:34:32] Voice 6: CONCERNS AT A STAFF LEVEL AT THIS POINT?

[6:34:35] Voice 6: IS THAT JUST AN INVESTIGATION?

[6:34:36] Voice 6: IS THAT

[6:34:37] Voice 15: FIRST NATIONS ENGAGEMENT?

[6:34:39] Voice 15: YES.

[6:34:40] Voice 6: OH, I SEE.

[6:34:41] Voice 6: THAT GOT LEFT OFF.

[6:34:42] Voice 6: TO INVESTIGATE OPTIONS FOR POLICY UPDATES FOR FORMAL OPPORTUNITIES.

[6:34:49] Voice 6: OR OPPORTUNITIES FOR...

[6:34:53] Voice 5: IN SPELL OF FIRST NATIONS.

[6:34:55] Voice 6: YEAH.

[6:34:56] Voice 6: ACTUALLY, I SAID FIRST NATIONS.

[6:34:58] Voice 6: And actually, I said presentations and engagement.

[6:35:00] Voice 6: I have two words there.

[6:35:02] Voice 6: First Nation, no, presentation and engagement.

[6:35:08] Voice 6: That's kind of the message I got from Lisa anyway.

[6:35:12] Voice 6: So if that's moved and seconded, I'll just ask if there's any discussion.

[6:35:16] Voice 6: Seems straightforward.

[6:35:17] Voice 6: All those in favor?

[6:35:19] Voice 6: Lisa

[6:35:19] Trustee Fast: looks uncomfortable.

[6:35:21] Voice 6: Oh, perplexed.

[6:35:23] Voice 6: Lisa, I'm trying to help out.

[6:35:24] Voice 6: What do you want me to?

[6:35:25] Voice 6: yeah

[6:35:27] Voice 8: just um chair humbly asking what whether there'd be budget applied to this because

[6:35:36] Voice 8: it would probably require a discussion with reese harding

[6:35:42] Voice 6: i think that what i want you to do is bring that information back to me

[6:35:46] Voice 8: okay all right this is just

[6:35:48] Voice 8: an

[6:35:48] Voice 6: investigation to give you that opportunity to look at it and say okay we need to do more work

[6:35:52] Voice 6: or we don't okay

[6:35:53] Voice 8: good thank you okay

[6:35:54] Voice 6: thank you just taking into DRIPA the fact that DRIPA is

[6:35:58] Voice 6: out there and we should be considering this okay thank you glad to see you smiling so all those

[6:36:05] Voice 6: all those in favor and that carries none opposed okay thanks uh so now we have a number of pieces

[6:36:16] Voice 6: of correspondence here one through 10.5 and I think there was three in the addendum

[6:36:25] Voice 6: if i'm not mistaken laurie thank you very much um and i'll just ask council is there any direct

[6:36:32] Voice 6: executive committee is there any direction that you'd like to take with any of these

[6:36:36] Voice 6: pieces of correspondence um and so please speak up if you do uh dan rogers um

[6:36:44] Voice 15: i'd like to

[6:36:46] Voice 15: ask about 10 1 and 10 4. okay

[6:36:52] Voice 15: i have questions okay

[6:36:53] Voice 6: so then the others i would receive

[6:36:58] Voice 6: them for information otherwise sorry

[6:37:01] Voice 15: can i just look at my addendum because i sorry i just need

[6:37:06] Voice 15: to make sure

[6:37:06] Voice 6: i have to

[6:37:07] Voice 15: do the same there was nothing there that i didn't um sorry

[6:37:18] Voice 16: okay and

[6:37:22] Voice 15: the i wonder about the one maybe the one whatever number it is the one from maxine like like there

[6:37:29] Voice 15: as well yes 10

[6:37:30] Trustee Fast: .7 thanks

[6:37:31] Voice 15: and actually um no that's fine i wouldn't avoid kiefer it's fine

[6:37:42] Voice 6: okay

[6:37:42] Voice 15: so then what

[6:37:43] Voice 6: i've got then is um uh 10.1 10.4 10.7 to be called for discussion

[6:37:50] Voice 6: and the other items unless there's any other hands i see stew allen fast your hand up

[6:37:55] Voice 6: i

[6:37:56] Trustee Fast: was going to ask for 10.7 okay

[6:37:59] Voice 6: so then 10.2 10.3 uh 10.5 six and eight be received for

[6:38:07] Voice 6: information and let's go to 10.1 there i

[6:38:11] Voice 15: just have a question i know that it mentions a series of

[6:38:16] Voice 15: education sessions i think they are seminars and they're blanked out i just wondered if someone

[6:38:22] Voice 15: was planning to go or whether we should be going or what should we be doing we should be going

[6:38:26] Voice 5: yeah i plan on going i think the chair should go this is obviously um a piece of significant work

[6:38:32] Voice 5: so we can so we've registered your behalf i have

[6:38:37] Voice 6: not registered at this time i'm trying to do my

[6:38:40] Voice 6: best to get it on our agenda just so that everybody knew and i'm not sure what attendance is limited

[6:38:45] Voice 6: to um but it's also something that possibly uh trust program services or uh even the regional

[6:38:53] Voice 6: highland committee might be interested in as well so we might want to circle i see you on the link

[6:38:59] Voice 6: the links perfect yeah

[6:39:01] Voice 15: they've been they've been blacked out for obvious reasons but so is there

[6:39:05] Voice 6: any advice from staff about the invitation here because obviously that's addressed to me

[6:39:12] Voice 6: and those would be my invites

[6:39:13] Voice 15: uh it's what it says is that you could share this with staff

[6:39:18] Voice 15: and elected officials and what else does it say?

[6:39:24] Voice 15: I forget

[6:39:24] Voice 6: where it was.

[6:39:25] Voice 6: Yeah.

[6:39:26] Trustee Fast: Mayors and councillors.

[6:39:28] Voice 6: Yeah, so then therefore perhaps we just share it

[6:39:31] Voice 6: with all trustees and I could do that for me.

[6:39:33] Voice 6: We can forward that to all trustees.

[6:39:35] Voice 5: Okay,

[6:39:35] Voice 6: and then just put a footnote in there.

[6:39:37] Voice 6: Do not share it with the general public.

[6:39:41] Voice 6: Yeah.

[6:39:41] Voice 6: I'll just say meetings not open to the general public.

[6:39:43] Voice 15: That's perfect.

[6:39:44] Voice 15: Yeah, that's not true.

[6:39:45] Voice 15: Yeah, it does say we welcome you forward

[6:39:47] Voice 15: forwarded to elected officials and we'll see if

[6:39:49] Voice 6: we can get back to that, Laurie?

[6:39:50] Voice 6: Yes.

[6:39:50] Voice 6: Perfect.

[6:39:51] Voice 15: Great.

[6:39:51] Voice 15: Thanks very much.

[6:39:52] Voice 6: Okay.

[6:39:52] Voice 6: Thank you.

[6:39:53] Voice 15: That was my question.

[6:39:53] Voice 6: 10.4, Dan?

[6:39:56] Voice 15: Well, a little awkward given who's in the room, but can I ask, is there a formal process

[6:40:02] Voice 15: going on?

[6:40:03] Voice 15: No.

[6:40:07] Voice 5: No.

[6:40:08] Voice 5: We offer administrative fairness processes, not analysis of decision-making considerations.

[6:40:20] Voice 5: considerations so at this point this is according to you it's been also sent to me my lens would be

[6:40:28] Voice 5: as some process our administrative fairness process is the word allows for analysis of

[6:40:40] Voice 5: any procedural irregularities associated with any honest trust business

[6:40:48] Voice 16: um less

[6:40:52] Voice 5: so individual or

[6:40:57] Voice 5: collective decision making by elected officials

[6:41:03] Voice 15: yeah i i mean i i get that and i i just i'm it's

[6:41:09] Voice 15: it's it's titled an official complaint i know but i think that has some some weight to it as

[6:41:19] Voice 15: opposed to just i'd like to complain about what these people did um and i i wonder how we deal

[6:41:27] Voice 15: deal with that when two of the four executive committee

[6:41:31] Voice 15: members sit on that local trust committee,

[6:41:33] Voice 15: et cetera, et cetera, et cetera.

[6:41:35] Voice 15: And I appreciate that we respond and say,

[6:41:39] Voice 15: there's a process for doing this and here's the process,

[6:41:41] Voice 15: or how do we deal with that?

[6:41:43] Voice 15: Or do we need you and I,

[6:41:44] Voice 15: or you and I and Carmen need to talk about that offline

[6:41:47] Voice 15: or how do

[6:41:49] Voice 5: we deal with that?

[6:41:52] Voice 5: Well, I think it's a triage decision.

[6:41:54] Voice 5: I don't think there's a process available

[6:41:57] Voice 5: level is what i'm providing if an ltc makes a decision i'm not aware of a single instance where

[6:42:05] Voice 5: a combined decision in local government very few where someone isn't in support of that decision

[6:42:13] Voice 5: or thinks that something or considerations haven't been made that that gets over but there's

[6:42:22] Voice 5: a process for reviewing that you see that most of these are associated with the content of the

[6:42:31] Voice 5: decision-making no no and i'm

[6:42:34] Voice 15: thinking of the time that someone filed a complaint against

[6:42:36] Voice 15: me from gabriola and the process started and i think the chair ended up responding to it

[6:42:44] Voice 15: in quite a bit of detail or somebody

[6:42:49] Voice 16: and

[6:42:49] Voice 5: so i mean this is obvious this is around the ltc so i'm just there's a distinction there i

[6:42:58] Voice 5: I don't have the ability to investigate an LTC's decision-making process

[6:43:02] Voice 5: if we didn't have a public hearing or we never allowed the applicant to speak

[6:43:09] Voice 5: or a variety of pieces like that because someone wrote official on the document

[6:43:14] Voice 5: that doesn't put it in a new category.

[6:43:17] Voice 5: There's just no there there for the administration's ability to review an LTC decision.

[6:43:23] Voice 5: So, okay.

[6:43:25] Voice 15: All right.

[6:43:25] Voice 15: Is that okay then?

[6:43:27] Voice 15: and if i don't know if sue allen wants to be part of this week it's very challenging to talk about

[6:43:34] Voice 15: this here well i

[6:43:35] Voice 6: think that if you want to pursue this yourself and sue ellen should have a

[6:43:39] Voice 6: conversation that's

[6:43:40] Voice 15: what i was going to suggest we just sort of get some clarity about what we're

[6:43:43] Voice 15: supposed to do with this in your view when maybe carmen's do i set a common matter and maybe we

[6:43:50] Voice 15: could do that with just sue ellen and i or if sue allen's not interested we i can do it but i'm

[6:43:55] Voice 15: I'm happy to leave it to

[6:43:57] Trustee Fast: you, Dan.

[6:44:01] Trustee Fast: To me, this looks like the LTC made a decision

[6:44:04] Trustee Fast: and this citizen doesn't like the decision.

[6:44:09] Trustee Fast: But I don't see why I would get involved in that

[6:44:14] Trustee Fast: and happy to leave it to you.

[6:44:16] Voice 15: I will have a conversation perhaps starting with Carmen

[6:44:18] Voice 15: and then with you or both of us.

[6:44:21] Voice 15: Okay, thank you very much.

[6:44:23] Voice 6: Then we'll just leave that correspondence in here.

[6:44:25] Voice 6: thank

[6:44:25] Voice 15: you awesome

[6:44:26] Voice 6: thank you so 10.7 i think was the next one

[6:44:30] Voice 15: that's

[6:44:31] Voice 6: on the addendum and that was

[6:44:33] Voice 15: from oh i thought because i sort of instructed that because this was about the floor ratio issue

[6:44:39] Voice 15: that's still alive on right at the regional planning committee that it might be referred

[6:44:44] Voice 15: to the rpc i don't know whether that's what i should be addressed to the

[6:44:48] Voice 14: rpc oh

[6:44:49] Voice 15: is it yep

[6:44:51] Voice 15: oh it is so why

[6:44:52] Voice 6: is it actually addressed to them yeah

[6:44:54] Voice 15: it is yeah it is

[6:44:55] Voice 15: yeah it's it's addressed to

[6:44:57] Voice 15: all of them it's addressed to the council the exec and the ark okay

[6:45:01] Voice 6: so then that's done so we just

[6:45:03] Voice 6: don't need to do it

[6:45:03] Trustee Fast: yeah so it'll show up on the trust council agenda right okay then that's great

[6:45:09] Trustee Fast: and

[6:45:10] Voice 15: it'll show up on the arc the agenda i guess we don't know if we could um

[6:45:17] Voice 12: seek some clarity here laurie this was forwarded to uh administration of our regional planning

[6:45:22] Voice 12: committee great

[6:45:23] Voice 15: thanks very much i didn't direct thank you for that i didn't realize that's like

[6:45:26] Voice 15: that's all i have for that okay

[6:45:28] Voice 6: well then that concludes our correspondence section

[6:45:31] Voice 6: so then the next item here 11.1 review and amendment of the current work program

[6:45:35] Voice 6: that's typically what happens unless there's any questions we just receive that information

[6:45:40] Voice 6: information. And I'll just note that our next meeting is scheduled for November the 17th. And

[6:45:46] Voice 6: again, until further notice, that'll be in person. Is that correct? And so therefore,

[6:45:55] Voice 6: those of you that wish to meet in person here, you can sort that all out. So I'm likely to

[6:46:05] Voice 6: to attempt to support that process.

[6:46:08] Voice 6: So now I'm looking, unless there's anything further

[6:46:11] Voice 6: on the open agenda that we're going to close meeting

[6:46:13] Voice 6: and I'll look for a motion.

[6:46:15] Voice 15: I'll move that the meeting close the public section 91J

[6:46:18] Voice 15: of the community charter in order to consider matters

[6:46:20] Voice 15: related to information if presented in a document

[6:46:24] Voice 15: would be prohibited from disclosure under section 21

[6:46:26] Voice 15: of the freedom of information and protection and privacy

[6:46:29] Voice 15: and that staff attend the meeting.

[6:46:33] Voice 6: Seconded, any discussion?

[6:46:34] Voice 6: ALL THOSE IN FAVOR, THAT CARRIES. SO WE'RE GOING IN CAMERA, AND THEREFORE WE'LL

[6:46:43] Voice 6: JUST WAIT FOR THE RECORDING AND THE STREAMING.