Islands Trust Programs Committee community information meeting, October 29, 2021

[0:00:00] Voice 11: we are now broadcasting and live streaming.

[0:00:04] Voice 5: Okay then, good morning trustees. We're now

[0:00:10] Voice 5: broadcasting and prepared to start the meeting. I'd like to call this October 29th meeting of

[0:00:16] Voice 5: the Trust Programs Committee to order. We're recording today and we're live streaming as well.

[0:00:21] Voice 5: I want to begin by acknowledging with respect that we're grateful to be able to gather together

[0:00:25] Voice 5: within locations across the traditional and treaty territories of the Coast Salish people.

[0:00:30] Voice 5: I offer our members the opportunity to share and acknowledge treaty and territorial areas

[0:00:35] Voice 5: in the meeting chat function as part of reconciliation.

[0:00:38] Voice 5: I'm Tim Peterson, Vice Chair of Trust Programs Committee, Acting Chair today and elected

[0:00:43] Voice 5: on the Skeete Island.

[0:00:44] Voice 5: I'm joined by the members of Trust Programs Committee and our staff.

[0:00:50] Voice 5: We're grateful for the ability to have electronic meetings.

[0:00:55] Voice 5: We're reducing our carbon footprint so that trustees, staff and the public don't have

[0:00:59] Voice 5: to travel as we're honoring provincial health orders and guidelines during the pandemic

[0:01:03] Voice 5: like members of our staff we're now working from home all of you connecting to this meeting today

[0:01:08] Voice 5: have different types of equipment and issues connections this meeting may have challenges

[0:01:13] Voice 5: we're learning and improving as we go we all need to be understanding and supportive

[0:01:18] Voice 5: uh ask that everyone mute their mics when they're not speaking to reduce reduce the risk of audio

[0:01:23] Voice 5: disruptions during the meeting uh we appreciate your understanding and assistance in this meeting

[0:01:28] Voice 5: situation and we apologize in advance for any technical challenges that may come up.

[0:01:33] Voice 5: I also want to add that this is a place of employment and public gathering despite the

[0:01:37] Voice 5: fact that many trustees, staff, and others are in their own homes. Everyone has the right to a safe

[0:01:42] Voice 5: and respectful workplace. Thank you for your patience today. We appreciate your understanding

[0:01:47] Voice 5: and assistance in these unprecedented times.

[0:01:55] Voice 6: So we have an

[0:01:57] Voice 5: agenda and any new items?

[0:02:05] Voice 5: I know Claire has one for us.

[0:02:09] Voice 9: Yes, we wanted to add an update on

[0:02:11] Voice 7: the freshwater strategy

[0:02:14] Voice 7: as I think 7.1.

[0:02:18] Voice 6: 7.1, excellent.

[0:02:20] Voice 6: Excellent.

[0:02:27] Voice 5: And any other additions or amendments to the agenda?

[0:02:32] Voice 5: I see Trustee Rogers' hand.

[0:02:35] Trustee Rogers: Yes, good morning.

[0:02:37] Trustee Rogers: Dan Rogers joining you from Keats Island.

[0:02:42] Trustee Rogers: Nice to see you all.

[0:02:43] Trustee Rogers: I just, I wonder if I could just give a very brief update

[0:02:46] Trustee Rogers: on some correspondence we received at Executive Committee

[0:02:51] Trustee Rogers: related to a request for an education program

[0:02:56] Trustee Rogers: from actually from the chair of this committee

[0:02:59] Trustee Rogers: and another trustee.

[0:03:00] Trustee Rogers: I don't have the documentation,

[0:03:02] Trustee Rogers: just a brief update if I could

[0:03:04] Trustee Rogers: and see if anybody has any interest

[0:03:06] Trustee Rogers: just so you know we received it.

[0:03:10] Voice 5: It seems reasonable.

[0:03:13] Voice 5: And where should we slot that in?

[0:03:15] Voice 5: That

[0:03:15] Trustee Rogers: could go right after the one

[0:03:17] Trustee Rogers: that Director Frater said, if you like 7.2.

[0:03:21] Trustee Rogers: so 7.2 then

[0:03:24] Voice 5: okay all righty uh anything else before we go ahead and approve the agenda

[0:03:34] Voice 5: not seeing anyone else so let's go ahead and approve the agenda as amended uh by consent

[0:03:46] Voice 5: and we'll get started here so we have no town hall i don't believe any of delegations or

[0:04:02] Voice 5: minutes of the trust programs committee of august 27th any concerns or amendments to those minutes

[0:04:13] Voice 5: minutes. I'm not seeing anybody waving any hands, so let's adopt those minutes as presented

[0:04:26] Voice 5: by consent. And we can move on to, we have nothing in our resolutions without meeting

[0:04:35] Voice 5: logs, so 5.3, the follow-up action lists. And Claire, are you going to take that?

[0:04:45] Voice 5: Yes,

[0:04:45] Voice 9: thank you. Thank you, Chair. So to give you a few updates on things that have been happening,

[0:04:51] Voice 9: we are making progress with this Crown land protocol. I would note, I think this has been

[0:04:55] Voice 9: on TPC's agenda for over a decade, and they're sitting on the back burner of the work program.

[0:04:59] Voice 9: We had a meeting yesterday with one of the staff members with Forest Lands and Natural Resource

[0:05:06] Voice 9: Operations, and are really moving forward. Really, there's been a big focus on building

[0:05:12] Voice 9: relationships and issue identification. We have a meeting planned in December to meet with Forest

[0:05:18] Voice 9: Lands and Natural Resource Operations but also with a new staff member that's been appointed

[0:05:22] Voice 9: to work with us from the Ministry of Indigenous Relations and Reconciliation so there's some nice

[0:05:29] Voice 9: intergovernmental work happening and then we have scheduled a meeting in January to actually begin

[0:05:34] Voice 9: you know working together to draft the agreement and then we will be also pulling in Bowen Island

[0:05:39] Voice 9: municipality as it's a tripartite agreement so we're really hoping to bring this back to you

[0:05:43] Voice 9: um in 2022 with the hope of getting it done by end of term and then rescinding all of the many

[0:05:49] Voice 9: other agreements that are there that hopefully this one can incorporate um content from all of

[0:05:54] Voice 9: those so happy to report some finally some progress and i think we're building a durable

[0:05:59] Voice 9: set of relationships and making sure that staff who need to reach out when there's an issue are

[0:06:05] Voice 9: getting to know each other so that that's really the best thing to underpin these agreements

[0:06:08] Voice 9: is the intergovernmental relationships.

[0:06:11] Voice 9: You'll see for the next one here,

[0:06:13] Voice 9: the stewardship board program is on your agenda today

[0:06:16] Voice 9: for discussion.

[0:06:17] Voice 9: We have no update around the climate indicators work

[0:06:20] Voice 9: with My Sea to Sky.

[0:06:22] Voice 9: And moving down, there has been a meeting

[0:06:26] Voice 9: that was to be scheduled with Modi,

[0:06:28] Voice 9: but I have not yet received an invitation.

[0:06:30] Voice 9: So I have no update there,

[0:06:31] Voice 9: except to say that there is one being planned.

[0:06:33] Voice 9: And so I know the director of planning is aware

[0:06:36] Voice 9: of Local Planning Services is aware of this request

[0:06:39] Voice 9: and it will be incorporated into that agenda.

[0:06:44] Voice 9: The work with Trustee Peterson is on hold for now.

[0:06:48] Voice 9: And further, the next item is also on hold

[0:06:51] Voice 9: around governance and operational changes.

[0:06:55] Voice 9: And you'll see on your agenda today,

[0:06:57] Voice 9: there's a briefing around Secretariat Services

[0:06:59] Voice 9: and there will be a discussion, I'm sure,

[0:07:04] Voice 9: and we're happy to answer questions

[0:07:05] Voice 9: when we get to that agenda item.

[0:07:06] Voice 9: them and further you will see today that we've included a briefing around the next steps for

[0:07:13] Voice 9: the living in the trust area mailing program and the activities of our new community communication

[0:07:17] Voice 9: specialist I'm just going to have a look here and see if she's on the line because I'd like

[0:07:22] Voice 9: to introduce her as she has to leave us for another commitment so after I'm done this I'll

[0:07:26] Voice 9: take a moment to introduce her if that's all right with the chair and finally the rest of the

[0:07:32] Voice 9: the work is represented in the business cases that you have today for consideration. So I'd

[0:07:39] Voice 6: be happy to take any questions about that. Any questions for the director on the follow-up action

[0:07:49] Voice 6: list?

[0:07:51] Voice 5: I see Trustee Critchley.

[0:07:55] Trustee Critchley: Thank you. This is not directly related but it is indirectly related

[0:08:02] Trustee Critchley: to forests and your discussions there. I received an invitation as I presume everybody did to attend

[0:08:11] Trustee Critchley: one of two webinars that are slated about new forest policy and I'm wondering if you can

[0:08:19] Trustee Critchley: shed any light on what the agenda of that program is and whether it is truly useful for trustees to

[0:08:26] Trustee Critchley: spend the time to attend one of those or if it's something that is dealing with larger forest

[0:08:33] Trustee Critchley: interests that are not directly relevant on our islands or perhaps for certain of our islands such

[0:08:39] Trustee Critchley: such as Denman in particular.

[0:08:41] Trustee Critchley: I'd appreciate that, thank you.

[0:08:43] Voice 9: Thank you, I actually, I've seen that information,

[0:08:46] Voice 9: unfortunately it's been quite busy and I have not dug in.

[0:08:49] Voice 9: We are planning an email update to trustees,

[0:08:51] Voice 9: so I can note that and we can perhaps provide

[0:08:53] Voice 9: a bit of a summary in that update

[0:08:55] Voice 9: around whether or not it really is applicable.

[0:08:58] Voice 9: I suspect it's really at a very high policy level,

[0:09:01] Voice 9: so may not be as useful, but we can look into it

[0:09:05] Voice 9: and in that email update we're planning,

[0:09:06] Voice 9: I could add that topic if that's helpful.

[0:09:08] Voice 9: but

[0:09:09] Voice 7: I don't have information at this time.

[0:09:16] Voice 6: Thank you, director of freighter.

[0:09:18] Voice 6: And I see trustee Rogers.

[0:09:23] Trustee Rogers: Thanks, I saw about chair Luckum's hand go up.

[0:09:27] Trustee Rogers: He may be answering trustee Critchley's question.

[0:09:29] Trustee Rogers: Are you Peter?

[0:09:31] Trustee Luckham: Yeah, that would be correct.

[0:09:33] Trustee Luckham: Either of us could probably answer it, but maybe.

[0:09:36] Trustee Rogers: Yeah, I have another issue to raise.

[0:09:38] Trustee Rogers: So I'll let Peter go ahead, Kim.

[0:09:40] Trustee Rogers: And I could barely hear you, Peter.

[0:09:42] Trustee Rogers: Fair enough.

[0:09:47] Trustee Luckham: I had staff send that to you as a courtesy, and so, Clare, that decision was made at the

[0:09:57] Trustee Luckham: executive committee on Wednesday, and Laurie managed to get that out very quickly.

[0:10:03] Trustee Luckham: So, yeah, it's kind of at a higher level. It's the broader issue of forestry and industry reform

[0:10:12] Trustee Luckham: form that the provincial government is undertaking um and i just uh because of course there's interest

[0:10:20] Trustee Luckham: in forestry um at gallant's trust and our two cutting uh by-law initiative and the like that

[0:10:26] Trustee Luckham: it's uh for those that want to dig a little deeper it's uh probably some good background

[0:10:29] Trustee Luckham: information to know what's going on in the province but maybe less specific to the outside

[0:10:34] Trustee Luckham: I don't want any of you to miss it in the eventual level.

[0:10:47] Voice 19: You're fading in and out, Trustee Luckham.

[0:10:49] Voice 19: Can you speak up, please?

[0:10:52] Trustee Luckham: Yeah, I'm talking pretty loud, actually.

[0:10:54] Trustee Luckham: So then I maybe have to figure out what's wrong with my volume.

[0:10:57] Trustee Luckham: Sorry.

[0:11:00] Trustee Luckham: I hope everybody heard what I said.

[0:11:03] Trustee Luckham: No.

[0:11:05] Trustee Luckham: Dan, you want to

[0:11:06] Trustee Luckham: fly with it?

[0:11:07] Trustee Luckham: i got

[0:11:07] Voice 6: that just uh yeah uh chair luck

[0:11:18] Voice 5: it seemed like if you're talking directly at your computer

[0:11:22] Voice 5: it wasn't too bad but when you turned your head a little bit we lost you right away

[0:11:27] Trustee Luckham: okay so i'll just say then that it was uh for information um uh of the activities that are

[0:11:33] Trustee Luckham: happening at the provincial level do not directly affect the islands trust but um

[0:11:39] Trustee Luckham: may be of interest to those that want to dig a little deeper, but it's the process that the

[0:11:44] Trustee Luckham: province is engaged in to reform forestry or inform and reform forestry policy provincially.

[0:11:55] Voice 5: Okay, thank you.

[0:11:57] Trustee Rogers: And Trustee Rogers. Yes, just a quick question for the Director

[0:12:04] Trustee Rogers: again about the protocol agreements um you may have seen something from trustee stamford about

[0:12:11] Trustee Rogers: some logging plan recently like a recent correspondence in like in the last 10 days

[0:12:16] Trustee Rogers: um where we found out that some logging had been approved that we weren't consulted on

[0:12:23] Trustee Rogers: um or nor their community and i wondered if that's the sort of thing that protocol is going to

[0:12:29] Trustee Rogers: is exactly the kind of thing that you're being looked after

[0:12:34] Voice 6: you're fading out i'm

[0:12:37] Trustee Rogers: fading out too

[0:12:38] Voice 5: that's better um again if you're speaking directly at the screen dan okay

[0:12:42] Trustee Rogers: well there's something

[0:12:43] Trustee Rogers: wrong with your head i've never had that but i'm going to put my earphones in um

[0:12:49] Voice 9: okay i wonder if

[0:12:51] Voice 9: i should wait for him to come back to answer his question i'll

[0:12:55] Voice 5: answer it now okay and and and uh

[0:12:59] Voice 5: the chair luck mirror hand is still up.

[0:13:01] Voice 5: Just not sure if that's residual.

[0:13:05] Voice 6: Thank you.

[0:13:07] Voice 6: Thank you, sorry about that.

[0:13:08] Voice 6: I

[0:13:09] Trustee Rogers: just going to get some headphones, but go ahead.

[0:13:12] Trustee Rogers: I can hear you fine.

[0:13:13] Voice 9: Perfect, so happy to answer that question.

[0:13:16] Voice 9: Yes, we did discuss that topic yesterday

[0:13:17] Voice 9: with ministry staff and we'll be conveying the information

[0:13:20] Voice 9: back to Trustee Stamford, but I can relay

[0:13:23] Voice 9: that in that particular circumstance,

[0:13:24] Voice 9: there was no discretion for the statutory decision maker

[0:13:28] Voice 9: around the decision that needed to be made

[0:13:30] Voice 9: around that woodlot um but yes generally woodlots will be one of the topics covered and the

[0:13:35] Voice 9: consultation around them and one of the things that this agreement will offer is clarity where

[0:13:39] Voice 9: consultation is expected where a referral is expected and where it cannot be expected

[0:13:44] Voice 9: so i hope that's helpful but in this particular circumstance there would not have been

[0:13:49] Voice 9: consultation because the statutory decision maker did not have discretion in the decision

[0:13:58] Voice 5: great thank you and any more questions for the director on the follow-up action list

[0:14:04] Trustee Luckham: nothing here okay

[0:14:08] Voice 5: i'm not seeing any more hands and director freighter you wanted to introduce

[0:14:13] Voice 5: our new member here yes

[0:14:16] Voice 9: thank you so i'm very pleased to um welcome tara tedesco and would

[0:14:20] Voice 9: like to invite her to turn on her camera we're very happy to have her join the team

[0:14:27] Voice 9: and uh tara is with us um now until the end of march uh four days a week um not working

[0:14:33] Voice 9: fridays so we're happy that she was able to pop in today she's not able to stay with us

[0:14:37] Voice 9: for the whole meeting as she has other previous commitments but I wanted to have her pop in to

[0:14:41] Voice 9: say hello and have you all meet her. She'll be working almost exclusively on updating publications

[0:14:46] Voice 9: and preparing for this living in the trust area mailing that you've requested with the hope of

[0:14:52] Voice 9: getting everything done and sending our first mailing likely in March but we can discuss that

[0:14:56] Voice 9: later when we get to the agenda item but I wanted you to all meet her. She's coming to us from a

[0:15:01] Voice 9: former physician at the University of Victoria and yeah welcome to Tara.

[0:15:08] Trustee Luckham: Good morning welcome

[0:15:09] Trustee Luckham: aboard Tara. Welcome welcome.

[0:15:14] Voice 10: Thanks everybody it's really nice to be here and great to meet

[0:15:17] Voice 10: everybody even if it is virtual. Thanks for the introduction Claire.

[0:15:23] Voice 9: You're welcome we're very

[0:15:24] Voice 9: happy to have you on the team and certainly going to fill a hole that we have for communications.

[0:15:28] Voice 9: While we're dealing with another vacancy in communications she's going to be stepping in

[0:15:32] Voice 9: to assist with the social media um channel um particularly facebook and twitter and i will be

[0:15:38] Voice 9: picking up the rest of the the job until such time as we can hire a replacement um vicky's last day

[0:15:43] Voice 9: will be monday she's off today and we'll work monday afternoon and then it's all over to me

[0:15:48] Voice 9: uh so thank you i'm appreciating tara being available to step in and assist

[0:15:54] Voice 9: okay well thank you very much um so if you'd like me to move on i'm happy to speak to the

[0:15:59] Voice 9: next briefing if you'd like chair okay

[0:16:03] Voice 5: yeah our 6.1 yes

[0:16:06] Voice 13: excellent

[0:16:08] Voice 6: okay

[0:16:10] Voice 9: so this is you had asked

[0:16:11] Voice 9: us to bring back feedback from the secretariat um coordination groups the coordination groups

[0:16:17] Voice 9: that we're working with to offer a secretariat sorry yes oh just

[0:16:22] Voice 5: a moment on the agenda we have

[0:16:24] Voice 5: 6.1

[0:16:24] Voice 9: there yeah i'm looking at the agenda here i've got to scroll up on my own challenges of

[0:16:28] Voice 9: two screens so yeah 6.1 is regarding the appointment um to financial planning committee

[0:16:32] Voice 9: As many of you know, in past history, the chair of the committee has typically sat on the financial planning committee, but this term, we've had sort of this administratively unusual arrangement of having the FPC vice chair participate in the committee, be listed in the annual report, but actually have had no appointment to occur.

[0:16:50] Voice 9: So with advice from our Manager of Legislative Services we thought we would bring you this suggestion that perhaps you might wish to appoint the Vice Chair just to add some administrative rigor to the situation as it's evolved.

[0:17:05] Voice 9: But certainly I'm open to other possibilities, but the policy would suggest that it is the chair or an appointee. So perhaps I'll pass it back to you for that conversation.

[0:17:19] Voice 5: Okay, thank you. So, any thoughts or anyone want to make a motion or nomination on this? I guess we don't need a nomination, we

[0:17:29] Voice 6: just need a motion, correct?

[0:17:31] Voice 6: That's correct.

[0:17:36] Voice 6: I see Trustee Rogers.

[0:17:39] Trustee Rogers: So, I just want to make sure my understanding is it is it supposed to be this committee that appointees an alternative to the chair or I always thought it was the chair who appointed the alternative but there you go.

[0:17:52] Trustee Rogers: see what i know yeah

[0:17:54] Voice 9: so it was recommended that we just bring it to the committee to have because

[0:17:57] Voice 9: we haven't ever throughout this term the chair has not we haven't had an appointment so we haven't

[0:18:02] Trustee Rogers: appointed anybody no

[0:18:03] Voice 9: well the chair yeah it is the chair or by default an appointee but we haven't

[0:18:07] Voice 9: had a motion we haven't had direction so we thought we'd just bring it to the committee to

[0:18:11] Voice 9: get some clarity okay

[0:18:12] Trustee Rogers: so but we're not asking for an appointment in just an alternative appointment

[0:18:17] Trustee Rogers: Not to the exclusion of the chair, if the chair wants to come, but I know that the chair is sometimes time challenged. So I'm happy to move that the vice chair be appointed to financial planning committee in the absence of the chair of the committee. Is that what you're looking for?

[0:18:41] Voice 9: I think that would be helpful. Thank you.

[0:18:43] Trustee Rogers: I'll second that.

[0:18:47] Voice 6: that great and did you get that okay robert yes i did thank you

[0:18:58] Voice 5: okay wonderful any discussion

[0:19:01] Voice 5: on the motion uh i'm not seeing anything so i'm going to call the question all in favor

[0:19:09] Voice 5: please raise your digital hand

[0:19:11] Voice 6: okay thank you if you put your hands down and any opposed

[0:19:31] Voice 5: okay i don't see any opposed so the motion carries i'm now officially appointed when

[0:19:36] Voice 5: when I go back to financial planning committee next time.

[0:19:40] Voice 5: I'm there for real.

[0:19:41] Voice 5: Okay, so on to the next item there,

[0:19:45] Voice 5: and this is Claire again, 6.2 Secretariat Services Briefing.

[0:19:53] Voice 9: Thank you, Chair.

[0:19:54] Voice 9: So this is being brought to you at your request

[0:19:55] Voice 9: that you had asked us to reach out to the coordination groups

[0:19:58] Voice 9: that are receiving support

[0:20:00] Voice 9: through the Secretariat Services Program

[0:20:02] Voice 9: so you could determine how it's going.

[0:20:05] Voice 9: And I'm happy just to say we did manage to reach all of them

[0:20:08] Voice 9: and the summary is provided for your consideration.

[0:20:11] Voice 9: Many of them are not yet certain of what funding requests

[0:20:14] Voice 9: they might be making in the next fiscal year.

[0:20:16] Voice 9: So we don't have a lot of information for you around that.

[0:20:19] Voice 9: So the budget case that we've prepared

[0:20:22] Voice 9: is with the best available information at this time,

[0:20:25] Voice 9: but not detailed information.

[0:20:27] Voice 9: So I'm happy to hand it back to you

[0:20:28] Voice 9: for consideration of the briefing.

[0:20:35] Voice 5: Thank you for that.

[0:20:36] Voice 5: So with that, committee members, discussion, questions?

[0:20:45] Voice 5: I'm seeing trustee Longer eyes.

[0:20:51] Voice 12: Yeah, I just know that all of the responses

[0:20:54] Voice 12: are going to be asking for more money.

[0:20:57] Voice 12: They like what they're getting, but they would like more.

[0:21:00] Voice 12: So I could see this as a growing demand.

[0:21:09] Voice 5: Thank you, trustee Critchley.

[0:21:13] Trustee Critchley: Yes, thank you.

[0:21:14] Trustee Critchley: I just wanted to chime in and give my personal observations of participation in the Bainsound Lambert Channel Forum.

[0:21:22] Trustee Critchley: And just to say what a resounding success this has been to this point.

[0:21:28] Trustee Critchley: We had a meeting earlier this week, virtually.

[0:21:33] Trustee Critchley: We will be having another Bainsound Forum event, which, if everything goes according to plan,

[0:21:41] Trustee Critchley: will be live and in person as opposed to a virtual meeting.

[0:21:44] Trustee Critchley: and will take place at the Marine Research Station of Vancouver Island University.

[0:21:56] Trustee Critchley: This group, just for your information, by the way,

[0:22:01] Trustee Critchley: brings together such a great diversity of people, interest, stakeholders

[0:22:08] Trustee Critchley: stakeholders to talk about the current and future conditions of Bain Sound Lambert Channel

[0:22:15] Trustee Critchley: area includes representatives from the Department of Fisheries and Oceans, a person from the

[0:22:22] Trustee Critchley: university research project, research station I should say, the representative from the

[0:22:31] Trustee Critchley: Comox Valley Regional District from conservation groups from First Nations

[0:22:37] Trustee Critchley: and who else am I missing here yeah and I was trust of course and it just to reinforce that

[0:22:49] Trustee Critchley: we are actually I think really leveraging our dollars here in terms of the return that we get

[0:22:58] Trustee Critchley: for advancing our mission of preserve and protect.

[0:23:02] Trustee Critchley: And I just wanted to put in a word of support

[0:23:05] Trustee Critchley: for the continuation and if deemed advisable

[0:23:10] Trustee Critchley: for the additional support of this program

[0:23:14] Trustee Critchley: and others like it.

[0:23:16] Trustee Critchley: Thanks.

[0:23:20] Voice 5: Thank you, Trustee Grinchley.

[0:23:22] Voice 5: Great to have some firsthand account there.

[0:23:26] Voice 5: Trustee Longer, is your hand up again?

[0:23:28] Voice 5: yeah

[0:23:28] Voice 12: yeah just i forgot to add that the proposed changes to the island trust act where we're going

[0:23:34] Voice 12: to be given the ability to fund people is going to potentially fall within the scope of this

[0:23:42] Voice 12: this program my understanding of it where we're actually we can give money for groups that are

[0:23:50] Voice 12: supporting our work the question i would have is whether it's going to be provincial funding or

[0:23:56] Voice 12: there's going to be tax funding for the funding anyway just something to consider great thank you

[0:24:05] Voice 5: and i see trustee brent and rogers go

[0:24:11] Voice 19: ahead trustee brent yeah i'm just curious um i found

[0:24:15] Voice 19: that whole thing about uh funding of of uh groups to promote uh the understanding of unique amenities

[0:24:24] Voice 19: and environment I mean we we debate what unique amenities is now it seems kind of strange that

[0:24:30] Voice 19: we're going to be funding other groups to tell us what they think it is but I didn't realize we had

[0:24:36] Voice 19: been asking the province for that I thought there was a list of things I don't see it on the list

[0:24:41] Voice 19: that we were to have been asking the province can anyone explain how that occurred my understanding

[0:24:49] Voice 9: it was on the list that I could go back

[0:24:52] Voice 9: and find the original motion from trust council,

[0:24:54] Voice 9: but that, that ability to provide support.

[0:24:57] Voice 18: Can you provide me a copy of that list, please, Claire,

[0:24:59] Voice 18: because I wasn't the list.

[0:25:03] Voice 9: Yeah. So we'll go back to,

[0:25:05] Voice 9: I will have to go back and revisit that original motion of council.

[0:25:09] Voice 9: I can certainly dig that up for you.

[0:25:11] Voice 18: That'd be great.

[0:25:12] Voice 18: And

[0:25:12] Voice 9: then what I would say just in addition for the benefit of the

[0:25:16] Voice 9: committee would be that it is enabling legislation.

[0:25:17] Voice 9: It does not commit Trust Council to do anything we've had, you know, it's enabling. So it would be up to Trust Council to determine if they wish to use that clause to enact a new program. At this time, it's simply, it's simply providing you with that option.

[0:25:34] Voice 5: Thank you for that explanation. And Trustee Rogers next.

[0:25:43] Trustee Rogers: Thanks. I won't echo what Trustee Critchley said. I've expressed myself a number of times about the importance of this, how we leverage small amounts of money into a lot of successful programs and various parts of the trust, successful activities through the Secretariat of Service.

[0:26:01] Trustee Rogers: but keep in mind that the Secretariat Service is different than the change to the legislation.

[0:26:08] Trustee Rogers: It's not the same kind of a program. The Secretariat Service has always been limited

[0:26:11] Trustee Rogers: by the fact that it had to be something that we delivered or contracted directly.

[0:26:19] Trustee Rogers: Having been the one that had spoken in favour of when we were doing the amendments to the Act many,

[0:26:25] Trustee Rogers: many years ago, or the list of amendments, it struck me as odd that we had the authority

[0:26:31] Trustee Rogers: under Section 8.2 of the Act to provide grants related to heritage issues, but that was it.

[0:26:37] Trustee Rogers: And it struck me that if, given that we have a specific mandate related to the environment,

[0:26:41] Trustee Rogers: that we would not have the ability to provide grants for environmental issues.

[0:26:47] Trustee Rogers: So we've always been sort of hamstrung by the lack, always telling people,

[0:26:52] Trustee Rogers: no, we can't give any grants to protect environmental issues.

[0:26:56] Trustee Rogers: issues. And so that's why that made it onto the list to sort of supplement that authority

[0:27:03] Trustee Rogers: under Section 8 to provide grants for heritage, protection of heritage values. So I was a

[0:27:09] Trustee Rogers: little surprised to see it on the list that the province had agreed to because I had understood

[0:27:16] Trustee Rogers: that they weren't particularly interested in that amendment, but it somehow made it

[0:27:20] Trustee Rogers: back into the list but it was part of an original ask that we made in the province of

[0:27:26] Trustee Rogers: eight or nine things a number of years ago so anyway that's but it is different than the

[0:27:35] Trustee Rogers: secretariat service which is a service we provide although it could morph into that

[0:27:40] Trustee Rogers: as opposed to we might change the secretariat service into a direct grant type of a thing

[0:27:47] Trustee Rogers: thing and probably be administratively less complex for the for the uh for the um the trust

[0:27:54] Trustee Rogers: if we can just write a check rather than have to monitor the the uh and retain the people and

[0:28:01] Trustee Rogers: actually pay them directly so anyway thanks thank

[0:28:08] Voice 5: you for that uh any further comments on this item

[0:28:14] Voice 5: uh trustee rogers your hand is still up but i think we'll go ahead and move on now to

[0:28:20] Voice 5: 6.3 stewardship education program update briefing and I believe that's going to be

[0:28:27] Voice 5: director freighter again thank

[0:28:29] Voice 9: you very much so yes this is just being brought to you

[0:28:32] Voice 9: as an opportunity to have further discussion if you wish regarding the stewardship education

[0:28:38] Voice 9: program particularly in the short term where as I mentioned earlier we're going to be working on

[0:28:43] Voice 9: the living in the trust area mailing and I've noted in the briefing the discussion that you

[0:28:47] Voice 9: had last meeting about your priorities and ideas for what might be included with that

[0:28:52] Voice 9: as I say Tara has recently joined us but we've had preliminary conversations around developing

[0:28:57] Voice 9: a project plan and identifying what potential there is for materials to include in a mailing

[0:29:03] Voice 9: and also what materials we might want to develop simply for the website being somewhat aware that

[0:29:09] Voice 9: it may not be ideal to you know provide a lot of paper to new residents so wanting to provide

[0:29:14] Voice 9: provide enough information, but also not, you know, provide a lot of paper with our mailings as

[0:29:19] Voice 9: if, you know, be very judicious about what we're sending, but be able to share with people an

[0:29:24] Voice 9: opportunity to go online and learn more. So we have taken note of what you've offered in terms

[0:29:30] Voice 9: of feedback and ideas, and we'll be incorporating that into the plan. We will be working towards

[0:29:35] Voice 9: bringing you like a full suite of things to review at your next meeting, along with sort of an

[0:29:40] Voice 9: execution plan that we would hope to put into action in March with the very first mailing,

[0:29:44] Voice 9: which budget dependent would go back maybe six months

[0:29:47] Voice 9: or something like that, we had discussed.

[0:29:49] Voice 9: And then depending on your wishes

[0:29:52] Voice 9: for the next fiscal year, we would continue the mailing.

[0:29:54] Voice 9: I think the idea would be to do it on a bi-monthly basis

[0:29:56] Voice 9: or something of that nature.

[0:30:00] Voice 9: to take questions and receive feedback any

[0:30:07] Voice 5: questions for the director i see trustee longer

[0:30:11] Voice 5: eyes yeah

[0:30:12] Voice 12: not a question but just a voice of support for this program to roll out

[0:30:16] Voice 12: sooner than later i think it's important that we do get a lot of this information out given

[0:30:22] Voice 12: the influx of new residents on the island that is becoming critical and especially with realtors

[0:30:28] Voice 12: And I recall one small island off Gabriel was advertised, this was about a year ago, I think, as basically have a small island, have your, it's your own kingdom, your personal kingdom, you can live here.

[0:30:41] Voice 12: And basically, the implication was you could do what you would like. So, we need to get that out to the realtors and to the general public. So, I support it fully.

[0:30:54] Voice 5: Great, thank you. Any more questions or comments on this item from the committee? Dusty Fenton?

[0:31:02] Voice 5: Yeah,

[0:31:03] Trustee Fenton: I just wanted to question about the sort of how they designated who we're going to be reaching out to.

[0:31:09] Trustee Fenton: I think it was called professional practices, but sort of the scope of those people, you know, make contractors, builders, heavy equipment operators are sort of a different group than professional practices per se.

[0:31:33] Trustee Fenton: because they actually lack or potentially lack that sort of cpd or c cme or cpd component so

[0:31:41] Trustee Fenton: the realtors the um and the surveyors may have that already but i think the qeps are another

[0:31:49] Trustee Fenton: group of people who you know depending on their when they got into the profession um that's a

[0:31:55] Trustee Fenton: a practice that lacks in my experience a lot any understanding of the gulf islands or sort of the

[0:32:03] Trustee Fenton: difference between an upland property and a gulf islands property or so i think it's just something

[0:32:07] Trustee Fenton: we we can't make any assumptions that they actually know or understand and we want to sort

[0:32:12] Trustee Fenton: of capture them in this opportunity um and include them in that um opportunity to communicate with

[0:32:20] Trustee Fenton: them and open the door to insights because that's the group once we get them on board and actually

[0:32:26] Trustee Fenton: looking at this can carry some of the stuff forward of course thank you

[0:32:31] Voice 5: great thank you

[0:32:35] Voice 5: trustee fenton that's a good point um any more comments or questions on the side before we move

[0:32:42] Voice 5: on uh trustee your hand is still up but i'm assuming that's just a residual okay so i'm

[0:32:51] Voice 5: not seeing any more hands up uh let's move on to 6.4 the trust programs committee budget requests

[0:33:00] Voice 5: business cases a request for decision and i'm going to pass it back to director freighter

[0:33:08] Voice 9: thank you very much so we at your request have prepared uh three business cases for you um for

[0:33:15] Voice 9: your consideration uh you may know that discussion has happened at financial planning committee

[0:33:19] Voice 9: around the potential for a fairly unusually high tax increase from the trust so there is certainly

[0:33:26] Voice 9: I think a request from financial planning committee that you consider carefully what

[0:33:32] Voice 9: your request the size of the request you might be putting in you will note with the business cases

[0:33:36] Voice 9: we have not included one for the policy statement program that the policy statement engagement and

[0:33:42] Voice 9: future amendment work that has gone through the executive committee with the amount of five

[0:33:46] Voice 9: thousand dollars to simply cover off some legal and additional costs that we anticipate may be

[0:33:51] Voice 9: needed in the next fiscal year and as that project moves forward the bid has been posted to BCBID

[0:33:58] Voice 9: and we will be anticipating a close of November 12th and so once we have a contractor in place

[0:34:04] Voice 9: we'll be able to provide more certainty around the timeline and then we'll come back with a revised

[0:34:08] Voice 9: amount if as we anticipate some of the budget allocation from this year will have to flow into

[0:34:14] Voice 9: the next fiscal year. So stay tuned around that. We have provided sort of our best effort to

[0:34:21] Voice 9: provide business cases that may reflect what we've heard from the committee, but certainly these are

[0:34:26] Voice 9: yours to decide if you wish to move them forward or not. I would remind you that the policy

[0:34:34] Voice 9: statement is still unfunded to the tune of $20,000, and there has been discussion around

[0:34:40] Voice 9: around potentially seeking the interest

[0:34:43] Voice 9: of Trust Programs Committee

[0:34:44] Voice 9: and not pursuing the Climate Change Indicator Project

[0:34:47] Voice 9: for this year and perhaps reallocating that funding,

[0:34:49] Voice 9: but that really is at the committee's discretion.

[0:34:51] Voice 9: The other thing I would note is when we get down

[0:34:54] Voice 9: towards discussing your meetings,

[0:34:55] Voice 9: there is an opportunity to maybe go towards

[0:34:58] Voice 9: more electronic meetings separate from these business cases,

[0:35:00] Voice 9: but that would also be an opportunity

[0:35:02] Voice 9: to perhaps bring down costs.

[0:35:05] Voice 9: So with that, perhaps I'll pass it over to you

[0:35:07] Voice 9: and all staff on the call today are available

[0:35:09] Voice 9: to answer questions around the business cases as needed.

[0:35:14] Voice 5: Excellent, thank you, Director Frey.

[0:35:18] Voice 5: I see a couple of hands up right away,

[0:35:21] Voice 5: Trustee Brent, Trustee Rogers.

[0:35:26] Voice 19: So a comment first, I guess for clarity,

[0:35:29] Voice 19: for those that don't know,

[0:35:30] Voice 19: we're looking at 11.3% increase in LTA taxes

[0:35:35] Voice 19: as of the first pass of the budget

[0:35:40] Voice 19: and a 24% increase in Bowen Island taxes.

[0:35:45] Voice 19: And so that's just for context.

[0:35:48] Voice 19: I want to ask Claire a question, if that's okay, Chair.

[0:35:52] Voice 19: I note that we have this $25,000 for climate indicators.

[0:35:58] Voice 19: And so I'm wondering, are climate indicators,

[0:36:02] Voice 19: do they have anything to do with us having no real base case

[0:36:07] Voice 19: in terms of our carbon emissions?

[0:36:09] Voice 19: emissions, you know, we have no base or reference, no real base or reference that I'm aware of

[0:36:16] Voice 19: with which to gauge any change, any success, any failure, any indication of anything we do

[0:36:24] Voice 19: in respect to climate change. So do we have base data now, or is this the base data that

[0:36:32] Voice 19: we've been seeking for the last number of years?

[0:36:35] Voice 9: I would say no, there is no base data. The province,

[0:36:37] Voice 9: there is some data the province did undertake what they call the community energy and emissions

[0:36:42] Voice 9: inventory which as you may remember was ill-suited to the trust area and some of the data was just

[0:36:48] Voice 9: too difficult to make valid I suppose and they have as I understand it I've not been in touch

[0:36:55] Voice 9: with them but that they were sort of not no longer supporting that program and leaving it to individual

[0:37:00] Voice 9: governments to undertake their own work so there is there is a lack of base data and what there is

[0:37:06] Voice 9: is now dated, I would say. In terms of this, this is being brought to you in support of your

[0:37:11] Voice 9: strategic plan item that is on there, sort of following on what had been the prior wishes of

[0:37:16] Voice 9: the committee. So I think it's up to the committee to tell us what data you would like to measure.

[0:37:22] Voice 9: We have noted in prior briefings that any ecological monitoring is very expensive,

[0:37:27] Voice 9: and likely we would be contributing to produce anything meaningful, we would be contributing

[0:37:32] Voice 9: contributing funding to a larger initiative. You will remember that we procured a report from

[0:37:37] Voice 9: PINAS Sustainability that we provided to the committee probably over a year ago now that set

[0:37:42] Voice 9: out options for climate indicators. So that report would be something you would likely be referencing

[0:37:48] Voice 9: as you move into this space if you choose to do so.

[0:37:52] Voice 19: Can I continue, Chair? I'm just going to make

[0:37:54] Voice 19: a comment that it seems fundamentally flawed that we can even talk about what we do in

[0:38:05] Voice 19: respect of climate without having any base measurements.

[0:38:10] Voice 19: This has been discussed now for years, and I just don't see how we can go forward and

[0:38:16] Voice 19: say that we're leaders in climate, we're going to do anything in respect of any of the changes

[0:38:20] Voice 19: as we make in respect of of the trust area and we have no possible way to measure the impact from a

[0:38:28] Voice 19: base because when you're measuring things which is what most organizations do to determine whether

[0:38:35] Voice 19: they're they're making a positive or negative difference we need a base case so i i just can't

[0:38:42] Voice 19: see us moving forward with anything even with stuff like educating people as to what to do in

[0:38:47] Voice 19: respective climate when we have no baseline information for the trust area. It just doesn't

[0:38:53] Voice 19: seem rational. That's just my point. Thanks.

[0:39:01] Voice 5: Thank you, Trustee

[0:39:02] Voice 6: Brent. Trustee Rogers.

[0:39:10] Voice 6: Sorry, I'm trying to process

[0:39:13] Trustee Rogers: what Trustee Brent just said, but my question was slightly different,

[0:39:19] Trustee Rogers: which is, and it picks up a bit on the, as we get into the climate indicators section,

[0:39:26] Trustee Rogers: I just want to clarify, my understanding is that it has been that we really can't make any meaningful progress on this work on our own without devoting substantially more resources than we have talked about devoting so far, which is the $25,000.

[0:39:49] Trustee Rogers: dollars i know i could not help but note that that when you were talking about the my seat is

[0:39:55] Trustee Rogers: guy and the partners etc you you said that they were looking at a multi-million dollar

[0:40:01] Trustee Rogers: grant that they had not obtained uh that was the language i think was in the briefing i had no idea

[0:40:07] Trustee Rogers: it was that big uh but i knew it was substantially more than we were going to be a part of and

[0:40:13] Trustee Rogers: And clearly we're not going to do that.

[0:40:17] Trustee Rogers: I'm not sure I agree with what Trustee Brent just said,

[0:40:21] Trustee Rogers: that we can't do anything without spending hundreds and hundreds

[0:40:25] Trustee Rogers: and hundreds of thousands of dollars to gather baseline data.

[0:40:28] Trustee Rogers: I think we can observe what's happening and take the data

[0:40:32] Trustee Rogers: and the information we're getting from a myriad of sources.

[0:40:35] Trustee Rogers: I'm a little skeptical about committing to do this work

[0:40:39] Trustee Rogers: because we can't do it without committing substantial resources to it at least that's

[0:40:44] Trustee Rogers: my understanding i guess that's my question is that an accurate reflection that we can't

[0:40:49] Trustee Rogers: do that kind of work and i'm no expert in this and i wish um chair morrison who may be an expert

[0:40:55] Trustee Rogers: in this kind of work uh or maybe somebody else here can help with this can do this but my question

[0:41:01] Trustee Rogers: is is can we even do anything meaningful in this with the kind of money we're talking about

[0:41:08] Trustee Rogers: without a partner I'll

[0:41:11] Voice 9: try and answer that but I might also invite our senior policy advisor to

[0:41:14] Voice 9: yeah she's arrived I wonder if I should just turn the floor to her she's been the one working more

[0:41:18] Voice 9: directly with my seat of sky and others and but what I would say is that we without being requested

[0:41:24] Voice 9: to undertake a review of scope it's difficult to answer that question of course if you narrowly

[0:41:27] Voice 9: want to know an answer to a question that's specific to transportation or specific to

[0:41:33] Voice 9: wood burning or something like that but without a scope it's challenging to answer that question

[0:41:37] Voice 9: perhaps with the consent of the chair i'll ask her to supplement that yeah

[0:41:43] Voice 7: thank you

[0:41:44] Voice 9: thank you

[0:41:46] Voice 8: yeah so i i think i would agree with um both of the comments made from trustee brent and trustee

[0:41:52] Voice 8: rogers um in order to really uh meaningfully undertake climate action it would be important

[0:41:58] Voice 8: to have a baseline um that being said 25 000 or even 50 000 if we were to invest both years

[0:42:06] Voice 8: would not be enough to do the work that is set out in this objective in the strategic plan

[0:42:12] Voice 8: so we would absolutely need to partner I imagine that this kind of work is in the hundreds of

[0:42:18] Voice 8: thousands if not if not millions depending on the level of detail and ongoing monitoring that

[0:42:24] Voice 8: would be required so it would if we were to move forward it would be a a narrow scope and I know

[0:42:31] Voice 8: that Trustee Morrison had some ideas of perhaps if we don't go the route of partnering with

[0:42:39] Voice 8: My Sea to Sky, as they've been unsuccessful in their grant applications, there was a possibility

[0:42:44] Voice 8: of perhaps engaging a PhD student or an academic to do a more narrow project with this funding.

[0:42:52] Voice 8: But we haven't really discussed scope for that. We've been sort of waiting. So I don't know if

[0:43:00] Voice 8: that's helpful but that

[0:43:01] Voice 7: that would be my assessment at the moment thank

[0:43:08] Voice 6: you for that

[0:43:10] Voice 5: um i see uh

[0:43:14] Voice 5: chair luck comes hand up and then trustee fenton and uh trustee brent is your hand up again or

[0:43:20] Voice 5: still up

[0:43:22] Voice 6: residual sorry

[0:43:23] Voice 6: uh okay thank you i guess i just want to pose a

[0:43:30] Trustee Luckham: question given

[0:43:33] Trustee Luckham: what we've heard now so far with verification from

[0:43:39] Trustee Luckham: Delaney. Nice to see you, by the way, Delaney. What is it that we can do on this topic? Because

[0:43:49] Trustee Luckham: we declared we're in a climate emergency. It's obvious that globally, we believe that there's

[0:44:00] Trustee Luckham: many things that everybody should be doing. In respect of our land use planning authority

[0:44:06] Trustee Luckham: authority and our interest in the community and and our communities in having us

[0:44:12] Trustee Luckham: take some actions or support actions to reduce climate change emissions and of course every

[0:44:22] Trustee Luckham: time we talk about doing something that is climate related people are there are people

[0:44:28] Trustee Luckham: that push back saying well where's the proof and so if we want to if we want to say let's change

[0:44:34] Trustee Luckham: tree cutting, right, because we want to sequester carbon, or we want to prevent burning of materials

[0:44:40] Trustee Luckham: to reduce carbon emission. We want to encourage electric vehicles or whatever solutions might be

[0:44:47] Trustee Luckham: out there. What is it we can do without millions of dollars that we don't have in order to promote

[0:44:55] Trustee Luckham: this, what I believe to be important work? The director of trust program services or the chair

[0:45:02] Trustee Luckham: of trust program services in Glasgow at the moment on a climate mission to come back to

[0:45:07] Trustee Luckham: nations around the globe about reducing our carbon emissions. So in answer to our community's demand

[0:45:17] Trustee Luckham: on do something about climate change, this is an emergency, how is it, you know, and all of the

[0:45:24] Trustee Luckham: climate change amendments were made to all of the entities that we

[0:45:28] Voice 16: are in this area,

[0:45:29] Trustee Luckham: many of them

[0:45:30] Trustee Luckham: reflected on we don't have any data but we're going to reduce our emissions by x percent of

[0:45:36] Trustee Luckham: those regions that do have data because certainly there's not specific data for the individual gulf

[0:45:41] Trustee Luckham: islands but british columbia certainly has data and uh so my question or i'd like to feed that

[0:45:47] Trustee Luckham: out to the group um how can we undertake this work that we're being asked to do um uh with some

[0:45:55] Trustee Luckham: certainty that um that it's it's worth the effort simple question not that simple oh

[0:46:04] Voice 7: chair i don't

[0:46:05] Voice 7: know if you want me to weigh in at this point or perhaps

[0:46:09] Voice 8: later yes

[0:46:10] Voice 6: please go ahead okay

[0:46:11] Voice 8: um so i'm

[0:46:13] Voice 8: just sort of thinking on the fly here but i i do know that um there's a number of agencies within

[0:46:19] Voice 8: the islands trust area i'm thinking of the ecological research network um tara martin's

[0:46:24] Voice 8: group. Also, the Galliano Conservancy has been doing a lot of work on sort of

[0:46:32] Voice 8: on the ground community climate monitoring. And as you will recall, they came and presented to

[0:46:38] Voice 8: Trust Council. I could see us exploring some partnerships with those kinds of organizations

[0:46:44] Voice 8: that already have a fair bit of expertise and defining a kind of a more narrow scope

[0:46:50] Voice 8: scope to start having a more science-based approach to some of our advocacy so that that that anything

[0:46:58] Voice 8: that we do I think with this kind of a budget would be some sort of a partnership so I could

[0:47:03] Voice 8: see us I could see us going that route with some of the existing organizations that have already

[0:47:08] Voice 8: presented to trust

[0:47:09] Voice 7: council thank

[0:47:15] Voice 5: you I'm going to move on to trustee Fenton next then Critchley

[0:47:18] Voice 5: and longer eyes yeah

[0:47:22] Trustee Fenton: um thanks yeah i very much in favor of figuring this out i think it's a very

[0:47:28] Trustee Fenton: important part of the equation um i think the pina report is you know it's a starting point

[0:47:34] Trustee Fenton: and there's you know and there's a good indication of just how much information is starting to be

[0:47:42] Trustee Fenton: gathered um i sort of a few years ago when i was on my master's program i

[0:47:48] Trustee Fenton: there was a significant lack actually you know there was no accessible data for local governments

[0:47:56] Trustee Fenton: period from the bc government from the federal government even though they were all asking you

[0:48:01] Trustee Fenton: know and stating this was needed but and so within three years there was you know peter came up with

[0:48:06] Trustee Fenton: a report and boom there was a whole bunch more sort of local specific data available to us

[0:48:13] Trustee Fenton: um so and it could be refined and or used to us help uh inform a decision making framework so

[0:48:21] Trustee Fenton: i think it's on its way i think it's a really important part of us to have that seat money

[0:48:27] Trustee Fenton: available to dive in there and has been mentioned uh whether it's pina or another group that's

[0:48:32] Trustee Fenton: has been um mentioned you know that are actively working on these things we've got some very

[0:48:40] Trustee Fenton: smart people involved uh on the local islands that are starting to reform how we think and that's

[0:48:46] Trustee Fenton: really really uh part of this equation uh the other question is how we looked at the pacific

[0:48:52] Trustee Fenton: institute for climate solutions they come up with large grants um there's people who you know

[0:48:58] Trustee Fenton: an academic institutions and people working on this type of um work you know you know in a very

[0:49:08] Trustee Fenton: specific sort of west coast fashion and i think it may be something that we could you know knock

[0:49:14] Trustee Fenton: on the door and say hey we've got a tiny bit of seed money is there an opportunity for somewhere

[0:49:19] Trustee Fenton: in your network of people and you know they're based out of uvic and sort of very science-based

[0:49:26] Trustee Fenton: in their approach but also west coast northwest pacific um in their knowledge base and network

[0:49:33] Trustee Fenton: work base so i'll leave that there but i think it's something we need to figure out and it's

[0:49:38] Trustee Fenton: incredibly important at this point in time uh

[0:49:44] Voice 5: thank you trustee for fenton i've got uh trustee

[0:49:48] Voice 5: critchley then trustee longer eyes thank

[0:49:53] Trustee Critchley: you well i think i'm going to take a uh what will appear to

[0:49:58] Trustee Critchley: be a contrarian view of this uh in light of what has been said by other trustees uh in my view

[0:50:06] Trustee Critchley: having the trust pursue this, given what staff have said in regard to the limitations,

[0:50:17] Trustee Critchley: I think it would be a complete waste of money. I wouldn't see any result from it.

[0:50:24] Trustee Critchley: I can't see how it would further our mission of preserving and protecting to just have

[0:50:32] Trustee Critchley: assemble yet another group of data, some report that will sit in a drawer somewhere.

[0:50:41] Trustee Critchley: This seems to be a common thing that occurs, and yet it doesn't advance the cause any. It's even

[0:50:50] Trustee Critchley: said that for this amount of money, we really can't get anything substantive, anything that

[0:50:59] Trustee Critchley: we could base any action on. And looking further down the road, what would that action possibly be?

[0:51:05] Trustee Critchley: We don't have any heavy emitting industry in the trust area, to my awareness. Perhaps somebody

[0:51:15] Trustee Critchley: can point to something that we could regulate. It seems to me there are things like

[0:51:23] Trustee Critchley: encouraging the growing of trees for the sequestration of carbon. We already know that.

[0:51:29] Trustee Critchley: Do we need to know, count the number of trees that we presently have and do some calculation

[0:51:36] Trustee Critchley: of the amount of carbon that they're storing now so that we can 100 years from now look and see

[0:51:42] Trustee Critchley: how much more we stored? That's just a kind of a marginally interesting academic study that really

[0:51:49] Trustee Critchley: doesn't take us anywhere. There's been mention about possibly, you know, burning wood that we

[0:52:01] Trustee Critchley: can reduce our carbon footprint in that manner. Well, that would be a very focused project. We

[0:52:08] Trustee Critchley: could look at how much carbon emissions result from that. What are the alternatives? We don't

[0:52:15] Trustee Critchley: have natural gas pipelines running through the trust area so that's not on uh presumably we'd

[0:52:22] Trustee Critchley: then be looking at uh electricity do we have power to i mean regulatory power to

[0:52:30] Trustee Critchley: prevent people from cutting wood for their wood stoves can we prevent people from heating with

[0:52:37] Trustee Critchley: wood i don't think so that seems to me that's going to occur at a much higher level than the

[0:52:44] Trustee Critchley: the island's trust if it is to occur. We look at transportation, for example. We don't really

[0:52:50] Trustee Critchley: have any authority in respect of transportation. That's always regarded as one of the greatest

[0:52:55] Trustee Critchley: source of emissions. So what use would it be to kind of figure out how much gasoline people are

[0:53:03] Trustee Critchley: burning on the trust islands? It seems to me to be completely irrelevant and without ultimate

[0:53:11] Trustee Critchley: purpose. We cannot tell people to get out of their cars. We can encourage them to switch to

[0:53:19] Trustee Critchley: electric vehicles. Yes, all well and good. But others with other mandates are already doing this

[0:53:26] Trustee Critchley: and they're providing incentives to encourage people to do it. And the marketplace will provide

[0:53:32] Trustee Critchley: additional incentives. I just don't see any positive beneficial result from this sort of a

[0:53:43] Trustee Critchley: study on this lowest scale with our extremely limited jurisdiction. So my view is that this

[0:53:53] Trustee Critchley: This item one, with respect to strategic item number 3.3

[0:54:00] Trustee Critchley: should just be deleted from our request.

[0:54:04] Trustee Critchley: Thank you.

[0:54:08] Voice 5: Thank you, Trustee Critchley.

[0:54:09] Voice 5: I've got Trustee Longerize Luckum-Colburn-Rogers next.

[0:54:16] Voice 5: And I see Brent up again after Rogers.

[0:54:18] Voice 5: So Longerize Luckum.

[0:54:21] Voice 5: Okay,

[0:54:21] Voice 12: yeah, thank you.

[0:54:22] Voice 12: Yeah, no, I have to sort of echo a lot

[0:54:24] Voice 12: of what trustee chrissy just said about the option number one i i think it's it's not worth our while

[0:54:31] Voice 12: to spend this money and time on this thing climate change our contribution to climate change can be

[0:54:39] Voice 12: through the degree to which we protect the ecosystem itself you know the to the degree

[0:54:45] Voice 12: that we can actually get people to come around to understand how impacts to the environment impacts

[0:54:53] Voice 12: to the soil, whether the tree removal, et cetera,

[0:54:56] Voice 12: has an impact on the ecosystem,

[0:55:00] Voice 12: which in effect has an impact on climate change.

[0:55:03] Voice 12: So the more we can follow through on our original mandate,

[0:55:08] Voice 12: which is to preserve, protect the environment,

[0:55:10] Voice 12: and by that I'm talking about the ecosystem,

[0:55:13] Voice 12: that's our contribution to climate change.

[0:55:16] Voice 12: We can't, emissions, as what Trustee Cushy said,

[0:55:20] Voice 12: we don't have control over that.

[0:55:22] Voice 12: how do we can you know consumerism is a big issue uh we don't have any control over that cars roads

[0:55:29] Voice 12: yeah we don't actually have a control over that we we can i guess encourage a lot of the things but

[0:55:36] Voice 12: we not actually have any control so um i'm not in support of uh continuing on with that

[0:55:42] Voice 12: at the data on environmental climate change.

[0:55:47] Voice 12: So that's.

[0:55:51] Voice 5: Okay, thank you.

[0:55:53] Voice 5: And on to Mr. Luckham next and then Colburn.

[0:55:58] Trustee Luckham: Well, thank you.

[0:55:59] Trustee Luckham: I just wanted to be sure that my remarks earlier

[0:56:03] Trustee Luckham: weren't misunderstood.

[0:56:05] Trustee Luckham: And I'll just start off by saying,

[0:56:08] Trustee Luckham: I am in favor of the committee

[0:56:11] Trustee Luckham: just looking at not spending the money to do this work

[0:56:14] Trustee Luckham: this year in light of the fact that we're looking for opportunities to reduce the tax equation

[0:56:21] Trustee Luckham: and then and redesignate funding uh to to deliver on the policy statement which will contain some

[0:56:28] Trustee Luckham: it does contain some climate change language and and i think that that's an enabling piece

[0:56:34] Trustee Luckham: that is very important for us to acknowledge within the policy statement so that's a step

[0:56:39] Trustee Luckham: step forward and so I'm in support of not funding it at this time but I don't want us to lose sight

[0:56:48] Trustee Luckham: of what it is that we might fund in terms of coming to a clear understanding of what it is

[0:56:54] Trustee Luckham: that we can do rather than the anecdotal information that we talk about or we can do all

[0:57:00] Trustee Luckham: these things and that the other thing but that there's a specific direction that the Islands

[0:57:05] Trustee Luckham: Trust supports. And I'll just say that the things that we can do are ideally densification of our

[0:57:11] Trustee Luckham: communities, our communities building in areas where transportation exists or is most accessible.

[0:57:17] Trustee Luckham: I'll remind everybody that the bus route on Salt Spring Island started out because they had a plan

[0:57:22] Trustee Luckham: about where the bus would go, and then businesses and development was created around the bus route

[0:57:28] Trustee Luckham: so that that opportunity existed. And those are the little things that we can do

[0:57:34] Trustee Luckham: to direct our communities within the scope and framework of our jurisdiction

[0:57:38] Trustee Luckham: to get there. And then I just want to finally, just because there's other people watching,

[0:57:46] Trustee Luckham: Chair Morrison is not in Glasgow on behalf of the Islands Trust. She is a climate scientist

[0:57:52] Trustee Luckham: and is working in her day job and is attending those sessions on that role,

[0:58:02] Trustee Luckham: but certainly we are grateful to have her on TPC

[0:58:05] Trustee Luckham: and share the information that she does.

[0:58:07] Trustee Luckham: I just wanted to be clear about,

[0:58:09] Trustee Luckham: we're not sending people to Glasgow

[0:58:11] Trustee Luckham: to be in climate change discussion.

[0:58:14] Voice 16: So thank you committee.

[0:58:20] Voice 5: Thank you Chair Luckom.

[0:58:21] Voice 5: So I've got Colburn, Rogers, Brent.

[0:58:26] Voice 5: Trustee Colburn.

[0:58:28] Voice 15: Thank you and hello everybody.

[0:58:31] Voice 15: It's pretty disheartening to hear people give up

[0:58:33] Voice 15: on the climate crisis on this particular date,

[0:58:35] Voice 15: especially with our chair attending. It's pretty disheartening to hear these comments generally,

[0:58:40] Voice 15: I have to say. We have a role in this as land use. You've talked about transportation, not our job.

[0:58:48] Voice 15: If you're doing a rezoning, if you're creating a zone, how many parking spaces are you going to

[0:58:54] Voice 15: put in? What kind of parking spaces? Are you going to do just accessible parking spaces? Are you

[0:58:59] Voice 15: going to put in, require commercial operations to have charging stations for electric vehicles,

[0:59:04] Voice 15: charging stations for electric bikes parking for bikes there's something forest cover forestry

[0:59:11] Voice 15: protection huge aspect of climate change and i'm hearing oh we can't measure it so we can't do

[0:59:18] Voice 15: anything before you didn't measure it so you didn't do anything oh we have a budget crisis we

[0:59:24] Voice 15: can't do anything folks it's it's staggering to hear status quo defenders and conservatives who

[0:59:31] Voice 15: who haven't funded these things in the past,

[0:59:32] Voice 15: who haven't put in any baseline ability to do anything,

[0:59:36] Voice 15: now say, oh, we can't do anything.

[0:59:39] Voice 15: I'm just, $25,000 or not,

[0:59:42] Voice 15: the tone of this conversation is disheartening

[0:59:45] Voice 15: because we do play a role.

[0:59:47] Voice 15: It's not the full role,

[0:59:48] Voice 15: but if you're not gonna play any role,

[0:59:50] Voice 15: then stop doing what you're doing.

[0:59:52] Voice 15: Thank you.

[0:59:56] Voice 6: Thank

[0:59:57] Voice 5: you, Trustee Colbert.

[1:00:00] Voice 5: Rogers, Brent and then I will make a comment.

[1:00:08] Voice 6: Thank you.

[1:00:10] Trustee Rogers: It's interesting to sit in this conversation because I partly agree with

[1:00:16] Trustee Rogers: Trustee Critchley and partly agree with Trustee Colburn and I sat in a webinar yesterday put on

[1:00:26] Trustee Rogers: by SFU which talked about local governments taking action on climate change and embedding

[1:00:32] Trustee Rogers: actions on climate change into all of the actions that they do.

[1:00:41] Trustee Rogers: And granted, a lot of them are dealing with services and infrastructure, but there are

[1:00:47] Trustee Rogers: other ways in which local governments affect and implement climate change.

[1:00:52] Trustee Rogers: What we're really talking about here, frankly, in my view, is whether we need to stay in

[1:00:59] Trustee Rogers: the big business of trying to gather of a whole bunch of data related to the climate change and

[1:01:05] Trustee Rogers: and sort of my view this is where i tend to agree with to some extent with trustee critchley

[1:01:11] Trustee Rogers: uh there's lots of people gathering data is it specific to saturn island or to keats island

[1:01:17] Trustee Rogers: uh perhaps not but we know uh that depending on how you build your house and the way that you

[1:01:23] Trustee Rogers: and how you do your planning, it can impact the way that your emissions occur and how it

[1:01:33] Trustee Rogers: impacts climate change. We know from lots of studies about how the way you do development

[1:01:40] Trustee Rogers: in your foreshore can impact the marine environment. There's information out there

[1:01:46] Trustee Rogers: that we have, and I don't think we should be dissuaded by the people that say,

[1:01:50] Trustee Rogers: say, oh, well, where's the data that shows what the impact is here in my community on North

[1:01:56] Trustee Rogers: Pender Island or wherever it might be? There's lots of generic information out there that talks

[1:02:01] Trustee Rogers: about what the impacts of sea level rise and climate change and how you

[1:02:05] Trustee Rogers: can have effect on

[1:02:06] Trustee Rogers: the impact. There's a whole group, there's a whole organization at SFU called Action on Climate

[1:02:12] Trustee Rogers: Team that works with local governments in terms of working through their processes and how they

[1:02:19] Trustee Rogers: they can embed climate change considerations into their planning.

[1:02:22] Trustee Rogers: And that's what we do is land use planning.

[1:02:24] Trustee Rogers: And that's what trustee Colbert was talking about is we need to embed that

[1:02:28] Trustee Rogers: in, into our, the work that we do in a more fulsome manner. And,

[1:02:33] Trustee Rogers: and for example, I was,

[1:02:36] Trustee Rogers: I was talking to people up in Squamish and they down zoned a whole bunch of

[1:02:40] Trustee Rogers: properties said, you've got less density on the property you can do,

[1:02:43] Trustee Rogers: and you can get it back.

[1:02:45] Trustee Rogers: If you put in the appropriate environmental considerations and the way you're

[1:02:49] Trustee Rogers: going to build and they got zero pushback on that nothing and so there's just kinds of things that

[1:02:55] Trustee Rogers: we can talk about doing as within the boundaries of our authority so i guess what i'm saying is

[1:03:01] Trustee Rogers: i tend to agree that that the of trying to get climate change indicators uh is not necessarily

[1:03:07] Trustee Rogers: um uh a good use of our resources but we can up our game in terms of trying to embed climate

[1:03:15] Trustee Rogers: change into our planning and to function as we go forward for all the reasons that trustee

[1:03:20] Trustee Rogers: Colburn talked about so I hope I'm I if not disheartened I think we have to redouble our

[1:03:26] Trustee Rogers: efforts in that regards but I'm not sure I'm I'm sort of of the view that this is not the way right

[1:03:30] Trustee Rogers: way forward by trying to get some climate change into unless we really focus it down to something

[1:03:36] Trustee Rogers: like wood smoke or something like that or densification or something of that nature or

[1:03:43] Trustee Rogers: or building standards so that's i so i sort of tend to agree that this is not

[1:03:48] Trustee Rogers: the way the project is pitched right now is not a good way to go thank

[1:03:55] Voice 6: you trustee brent you know

[1:04:00] Voice 19: i just wanted to say first of all i fired off a report that was done uh by stantec stantec for

[1:04:07] Voice 19: the crd and it looked at um just some fairly simple uh measurements and i can assure you

[1:04:14] Voice 19: It didn't cost millions of dollars. And so I'm thinking that's sort of some of the data.

[1:04:21] Voice 19: You know, one of the again, it's anecdotal, but I'm guessing that transportation is probably the biggest carbon emitter in respect of our our area.

[1:04:32] Voice 19: I don't think it's probably a bad idea if we were to take a look at some of that information so that we know that when we did something, we got biggest bang for the buck.

[1:04:41] Voice 19: You know, sure, we can do all sorts of things to mitigate climate change.

[1:04:47] Voice 19: The question is, and climate change is real.

[1:04:49] Voice 19: There's no question about it.

[1:04:50] Voice 19: We have to do something about it.

[1:04:52] Voice 19: But there's a reality here, and it's called scarce resources.

[1:04:55] Voice 19: And do we want to take scarce resources, which is, let's just call it tax dollars, and perhaps

[1:05:02] Voice 19: spend huge amounts of money to achieve very, very minor, minor changes, and not knowing

[1:05:09] Voice 19: where the big issues are in terms of at least carbon emission generation on the islands

[1:05:17] Voice 19: or getting some idea of it, some baseline, I think we're acting potentially irresponsibly.

[1:05:27] Voice 19: Again, grab a look at that study.

[1:05:30] Voice 19: And in respect of this particular initiative, I'm neither here nor there for it.

[1:05:36] Voice 19: I'm saying we need to get around establishing baselines before we talk about climate indicators.

[1:05:43] Voice 19: Thanks.

[1:05:47] Voice 5: Thank you, Trustee Brent.

[1:05:48] Voice 5: I'm going to say a couple remarks, and then I have Trustee Christie and Trustee Fenton.

[1:05:55] Voice 5: And I think after that, we may have discussed this enough and be ready to call into place a motion.

[1:06:01] Voice 5: motion. So I do want to, you know, acknowledge, I think it's important to acknowledge where we

[1:06:08] Voice 5: don't have jurisdiction as trustee Critchley mentioned a number of things. And also I'd like

[1:06:13] Voice 5: to support trustee Colburn's point of view of focusing on those things that we do have

[1:06:18] Voice 5: jurisdiction over in terms of planning at the local trust committee level. And I'm just going

[1:06:26] Voice 5: to beat the Laskiti drum here again you know a minimum lot size at time of subdivision is a

[1:06:33] Voice 5: capability all local trust committees have and I think it's a tool that from my perspective

[1:06:40] Voice 5: coming from a 10-acre minimum lot size island it seems to me that the rest of the trust area

[1:06:47] Voice 5: is under utilizing the potential of that tool in terms of its

[1:06:54] Voice 5: its potential for environmental protection on islands.

[1:06:57] Voice 5: And I just like to point that out

[1:06:59] Voice 5: because I think it's done a very good job here.

[1:07:01] Voice 5: And I just like to remind everyone

[1:07:05] Voice 5: that that tool is available.

[1:07:06] Voice 5: So I'm going to go with Trustee Critchley, Trustee Fenton,

[1:07:09] Voice 5: and then I'm going to be looking for a motion

[1:07:10] Voice 5: or to move on to the next item.

[1:07:13] Voice 5: Thank you.

[1:07:17] Trustee Critchley: Yes, thank you for giving me the opportunity to respond.

[1:07:19] Trustee Critchley: on um with respect to what trustee colburn has said uh in criticizing so-called status quo

[1:07:27] Trustee Critchley: defenders and conservatives i'm assuming that i was probably one

[1:07:31] Voice 5: of the targets

[1:07:34] Voice 5: david just just just for a moment um i just like to remind you to speak to the issue

[1:07:40] Voice 5: and and and let's just try and remember to frame our our discussion about the issues rather than

[1:07:48] Voice 5: individuals. Thank you.

[1:07:50] Trustee Critchley: Go ahead. Absolutely. I'm providing the context for why I feel necessary

[1:07:55] Trustee Critchley: to restate my position and to emphasize to people who may watch and who don't know me

[1:08:03] Trustee Critchley: and who think that I somehow am one of the people in the classifications thus described.

[1:08:15] Trustee Critchley: described. In fact, I am not. I take it as axiomatic that climate change exists and that

[1:08:27] Trustee Critchley: it is crucial for our planet to oppose it. I believe it is man-made and that there are things

[1:08:37] Trustee Critchley: that we can do about it. Where I'm disagreeing is that there is much, I don't think there is much

[1:08:44] Trustee Critchley: that the Islands Trust can do about it and I don't think that there's anything

[1:08:48] Trustee Critchley: to be gained from spending money on measuring baselines of climate change

[1:08:55] Trustee Critchley: demographic and environmental data and performance criteria etc etc the the

[1:09:01] Trustee Critchley: example of charging stations I don't need to know how much emissions are

[1:09:09] Trustee Critchley: going out from internal combustion engines to know that charging stations

[1:09:14] Trustee Critchley: are a good idea and should be part of any approvals that we give. Also, things like

[1:09:23] Trustee Critchley: parking spaces. Yes, I agree. We put our mind to all these things each time we have an application

[1:09:31] Trustee Critchley: in front of us. And we think about the future. We think about doing the right thing.

[1:09:36] Trustee Critchley: What I'm taking issue with is spending money on measuring something that I don't think is going

[1:09:42] Trustee Critchley: going to have a practical effect. We don't need to justify the steps that we take, because I

[1:09:50] Trustee Critchley: believe that the evidence is already out there for everybody to know that we should be doing

[1:09:56] Trustee Critchley: everything in our power that we can to reduce our impact on the environment and to reduce the amount

[1:10:04] Trustee Critchley: of carbon emissions that we have. And things like restricting the size of buildings. I've been an

[1:10:12] Trustee Critchley: advocate of that, restricting environmental footprint, restricting growth on our islands

[1:10:19] Trustee Critchley: generally. I am an advocate of that. Those are the biggest things that we can do to reduce

[1:10:24] Trustee Critchley: footprint, to reduce tree cutting. Yes, I'm in favor of that as well. So anyway, enough said.

[1:10:34] Trustee Critchley: Thank you.

[1:10:39] Voice 5: Thank you, Trustee Critchley. Trustee Fenton, and then I'll be looking for a motion or

[1:10:46] Voice 5: for us to to move on go ahead trustee fenton

[1:10:50] Trustee Fenton: yeah thanks uh interesting discussion um it's good to

[1:10:56] Trustee Fenton: hear that you know both sides of this um argument i would argue though that greenhouse gas is more

[1:11:04] Trustee Fenton: than just sort of carbon emissions per se um especially in the trust area i think the social

[1:11:11] Trustee Fenton: ecological aspects of how we live in the trust area are, as we're discovering, the most impactful

[1:11:19] Trustee Fenton: sort of issues that we have to find a way to manage more effectively and eventually get buy-in

[1:11:26] Trustee Fenton: from the residents to become part of a sustainable community. Right now, we've got a lot of ground

[1:11:35] Trustee Fenton: to cover between where we're at now and where we want to get to um i would sort of in this

[1:11:43] Trustee Fenton: discussion is this maybe there's the opportunity here that we refine the scope so that we can

[1:11:49] Trustee Fenton: create a tangible framework that uses data identified in the pina report um and as part

[1:11:56] Trustee Fenton: of today's discussion some of the ideas that would inform a practical tool that we can actually

[1:12:02] Trustee Fenton: put in place now right it's invest this dollars um you know as i say i've discussed and what's

[1:12:14] Trustee Fenton: available to us could we come up with something that would help us start tomorrow with respect

[1:12:20] Trustee Fenton: to improving our how we're managing land use and the other parameters associated specifically with

[1:12:27] Trustee Fenton: climate change uh thank

[1:12:33] Voice 5: you trustee fenton i see

[1:12:35] Voice 6: trustee critch's hand is up again nope okay i see

[1:12:45] Voice 6: chair luckham's hand and roger's hand go ahead peter oh you're muted uh so thank

[1:12:59] Trustee Luckham: you tim be

[1:12:59] Trustee Luckham: grateful to see emotion as well but i'm just going to make a pitch again that let's change

[1:13:05] Trustee Luckham: change the language in the policy statement so we can give ourselves permission to take action

[1:13:09] Trustee Luckham: on climate change let's acknowledge it in the policy okay

[1:13:16] Voice 6: thank you trustee rogers

[1:13:23] Voice 6: i was going to make a motion i i

[1:13:26] Trustee Rogers: see there's two issues here and i know the first issue is what

[1:13:29] Trustee Rogers: budget case are we for this one of the issues is what budget are we going to put in for next year

[1:13:34] Trustee Rogers: but i'd actually also like to not forget the fact that there's twenty five thousand dollars in our

[1:13:40] Trustee Rogers: our current budget for climate change indicators

[1:13:43] Trustee Rogers: that are showing no indication

[1:13:45] Trustee Rogers: of having an ability to advance anywhere.

[1:13:48] Trustee Rogers: Both our TAS staff is completely stretched,

[1:13:54] Trustee Rogers: completely stretched,

[1:13:56] Trustee Rogers: will be completely engaged with the trust policy statement.

[1:13:59] Trustee Rogers: So I'd like to move that the Trust Programs Committee

[1:14:05] Trustee Rogers: reallocate the funding currently in place

[1:14:08] Trustee Rogers: for climate change indicators

[1:14:11] Trustee Rogers: to the trust policy statement engagement process as required.

[1:14:24] Voice 6: Okay.

[1:14:25] Voice 6: And I'm

[1:14:26] Trustee Rogers: sorry, Robert, I can try and go more slowly

[1:14:29] Trustee Rogers: if you need that, if you want to put that up.

[1:14:32] Trustee Rogers: And then reallocate funding currently in place

[1:14:41] Trustee Rogers: for climate change indicators program

[1:14:44] Trustee Rogers: to the trust policy engagement process as required.

[1:14:48] Trustee Rogers: Thank you.

[1:14:49] Trustee Rogers: that's my motion okay

[1:14:51] Voice 5: so the motion's there it's clear do i have a seconder for the motion

[1:14:56] Voice 6: um

[1:15:03] Voice 5: for the sake of the argument and discussion i'm going to go ahead and second that motion

[1:15:09] Voice 5: so that we can have some discussion on it and make a decision um so trustee rogers do you want

[1:15:15] Voice 5: to speak any further to the motion uh

[1:15:18] Trustee Rogers: i think i have uh just that we we are not making any

[1:15:22] Trustee Rogers: progress i think our staff is fully engaged and for this current fiscal year which has what six

[1:15:29] Trustee Rogers: months left in it um the there is no indication that our partners are going to come through and

[1:15:35] Trustee Rogers: the whole funding was set aside on the basis of a partnership and uh that's not happening uh and

[1:15:41] Trustee Rogers: our staff is not going to start this process and we need and we are as as the director indicated we

[1:15:47] Trustee Rogers: We are $20,000 light yet in terms of finding the funds

[1:15:51] Trustee Rogers: that we approved at Trust Council.

[1:15:54] Trustee Rogers: And this is one opportunity to do that.

[1:15:58] Voice 5: Okay, thank you.

[1:15:59] Voice 5: Trustee Longeris.

[1:16:01] Voice 5: I

[1:16:01] Voice 12: just wanted to get a point of clarification

[1:16:03] Voice 12: that says, is the funding currently in place?

[1:16:07] Voice 12: Are we talking about the funding for 21-22 or 22-23?

[1:16:13] Trustee Rogers: No, 21-22, the one that's

[1:16:16] Voice 12: in our current budget.

[1:16:16] Voice 12: So just the money that's currently there.

[1:16:19] Voice 12: Yeah, we can

[1:16:20] Voice 12: make

[1:16:21] Trustee Rogers: that clear.

[1:16:23] Trustee Rogers: Currently, as we could put in brackets, fiscal year 21-22.

[1:16:28] Voice 12: Yeah, that would be better clear for me.

[1:16:33] Voice 12: Thank

[1:16:33] Trustee Rogers: you, Robert.

[1:16:34] Voice 12: Thank you.

[1:16:39] Voice 5: Okay.

[1:16:40] Voice 5: Any further discussion on the motion then?

[1:16:44] Voice 5: I see Trustee Brent.

[1:16:48] Voice 19: I understand the sentiment around this.

[1:16:51] Voice 19: And there is a need to, I guess, to find that $20,000, since it appears that we've already made the commitment without having the funds. But I don't really think it's up to us to decide whether we should shift one program or another.

[1:17:07] Voice 19: I think the appropriate way to do this would be to, if we wanted to do it, is to kill this program, have that $25,000 flow back into an availability thing and see what other programs are modified or what other changes are made or whether we don't have all the staff costs that we think we have in order to fund the $20,000 gap.

[1:17:29] Voice 19: I just don't think it's appropriate for us to do that.

[1:17:34] Voice 19: Take one business case and say, oh, well, we don't like it, but we'll put the money into yet another business case.

[1:17:40] Voice 19: So I'm not going to vote for this methodology, although I do appreciate the intent of it.

[1:17:50] Voice 5: Okay.

[1:17:52] Voice 6: Trustee Colburn.

[1:17:56] Voice 15: Thank you.

[1:17:56] Voice 15: I think it is the Trust Programs Committee role to designate what programs get funding, and I fully support this motion.

[1:18:03] Voice 15: I believe climate crisis is interconnected, and as Chair Luckham has pointed out, there are plenty

[1:18:08] Voice 15: of positive steps outlined in the policy statement work, and I appreciate this opportunity to

[1:18:15] Voice 15: actually use some of the money that we've put into budgets for some of these items on this year's

[1:18:21] Voice 15: work, so I support this motion.

[1:18:25] Voice 5: Thank you, Trustee Colburn.

[1:18:28] Voice 5: Trustee Brent, your hand is still up. Anyone else want to speak on the motion?

[1:18:32] Voice 5: motion trustee critchley thank

[1:18:38] Trustee Critchley: you it seems to me when we are doing a wholesale change

[1:18:44] Trustee Critchley: of dropping one program area that our budget has been approved by trust council on the basis of

[1:18:55] Trustee Critchley: what we propose to do with those particular funds and i don't think that it is proper for us to be

[1:19:05] Trustee Critchley: unilaterally switching that around.

[1:19:08] Trustee Critchley: I think if we moved relatively small amounts of money

[1:19:12] Trustee Critchley: from one program to another, all well and good.

[1:19:16] Trustee Critchley: But this is a change in principle

[1:19:18] Trustee Critchley: and I think it requires the approval

[1:19:21] Trustee Critchley: of trust council to do so.

[1:19:25] Voice 5: Thank you, Trustee Critchley.

[1:19:28] Voice 5: Trustee Rogers.

[1:19:29] Voice 5: I'm happy to

[1:19:31] Trustee Rogers: have a suggested amendment

[1:19:33] Trustee Rogers: so that it would read that trust programs committee

[1:19:37] Trustee Rogers: recommend to trust council

[1:19:39] Trustee Rogers: that it reallocate funding currently.

[1:19:42] Trustee Rogers: And then you can, I'm happy to do that

[1:19:46] Trustee Rogers: and let trust council make this decision.

[1:19:49] Trustee Rogers: But it would indicate at least our idea

[1:19:52] Trustee Rogers: that the funds that are currently set aside for this

[1:19:54] Trustee Rogers: are not gonna get spent and therefore,

[1:19:57] Trustee Rogers: so I'm happy if trustee Critchley wants to move that

[1:20:00] Trustee Rogers: I'll support that amendment

[1:20:05] Trustee Rogers: or take

[1:20:06] Voice 6: it as a

[1:20:06] Trustee Rogers: friendly amendment i don't care i know we're i know there's always a debate about

[1:20:10] Trustee Rogers: what's a friend whether we can do friendly amendments or not or

[1:20:13] Voice 5: if there is such a thing

[1:20:16] Voice 5: um trustee critchley did you want to run with that before i move on to other

[1:20:21] Voice 5: speakers

[1:20:21] Voice 6: yeah i'm fine with that okay so robert

[1:20:29] Trustee Luckham: did you uh chair i'm sorry that

[1:20:31] Trustee Luckham: you make that

[1:20:32] Trustee Luckham: in a motion other than a friendly amendment yes so that because it's a semi-change of uh intent

[1:20:41] Trustee Luckham: but it still ends up with the same outcome but i would suggest thank you yeah

[1:20:49] Voice 5: okay great let's

[1:20:51] Voice 5: let's uh have a motion then uh trustee chris lady want to do that sure

[1:20:56] Trustee Critchley: i'll move that the uh words

[1:21:00] Trustee Critchley: recommend, quote, recommend to trust council, close quote,

[1:21:03] Trustee Critchley: be added to the proposed promotion.

[1:21:12] Voice 5: Excellent.

[1:21:12] Voice 5: And then on the speaker's list,

[1:21:17] Voice 5: I have Rogers and Brent,

[1:21:22] Voice 5: but I'm going to keep those written down

[1:21:26] Voice 5: and we'll look at this amendment first,

[1:21:29] Voice 5: and then we'll go back to the motion afterwards.

[1:21:31] Voice 5: so on the amendment trustee

[1:21:38] Voice 6: fenton i just want to make sure that the the

[1:21:44] Trustee Fenton: climate change indicators

[1:21:46] Trustee Fenton: sort of the whole notion out of trustee luckham's and thought on this was is not lost in this it

[1:21:54] Trustee Fenton: just doesn't you know we just haven't given it up on indicators but what we're trying to say is

[1:21:58] Trustee Fenton: We could use this money to support the trust policy engagement process that supports Aurea, supports climate change adaptation in a number of ways.

[1:22:16] Trustee Fenton: There's something that sort of encapsulates this conversation and doesn't just say, well, we gave up on that and moved over to put it into paying for something other expensive.

[1:22:31] Voice 5: okay thank you for that and i would just point out that this is where this motion is about

[1:22:36] Voice 5: reallocating the the money that's in the current budget cycle and that we still have a a business

[1:22:42] Voice 5: case to look at after this and uh which is also back related to strategic plan item

[1:22:48] Voice 5: on the amendment uh

[1:22:51] Voice 6: trustee brent yeah i'm just uh wondering we

[1:22:58] Voice 19: keep talking about these funds

[1:22:59] Voice 19: having been allocated has this business case even gone to financial planning committee best of my

[1:23:06] Voice 5: knowledge

[1:23:06] Voice 19: not uh

[1:23:08] Voice 5: trustee trustee brett just a point of uh clarity here we're talking about the

[1:23:13] Voice 5: money that's been allocated already not the business we're not on the business case yet

[1:23:18] Voice 5: okay

[1:23:19] Voice 19: so we've you're saying that

[1:23:20] Voice 19: the money for this indicators has been allocated right

[1:23:28] Trustee Fenton: Correct.

[1:23:29] Voice 19: So it's part of the 2021.

[1:23:32] Voice 16: And

[1:23:33] Voice 5: then we were going that the business case

[1:23:36] Voice 5: that which is coming up next would be talking

[1:23:38] Voice 5: about allocating or asking for another 25,000.

[1:23:41] Voice 5: And I see Claire had a minute,

[1:23:42] Voice 5: wanted to give us some comment here.

[1:23:47] Voice 5: Thank you, Claire.

[1:23:51] Voice 5: You're muted.

[1:23:55] Voice 9: Apologies all.

[1:23:56] Voice 9: I think you've answered the question.

[1:23:58] Voice 9: Yes, there's $25,000 in this fiscal year's budget

[1:24:01] Voice 9: for climate indicator work.

[1:24:02] Voice 9: work we've provided you with a business case because previously the committee had discussed

[1:24:06] Voice 9: not spending that money this year but was an interest in spending it next fiscal so that's

[1:24:11] Voice 9: why you have this business case in front of you um so i believe this motion is about this fiscal

[1:24:16] Voice 9: year is twenty five thousand dollars that's

[1:24:20] Voice 5: my understanding as well uh trustee rogers that's

[1:24:23] Voice 5: your intent that we did put actually trustee longer as i asked that we put the date in there

[1:24:30] Voice 5: Mayor, so we're clear on that. Okay, Trustee Critchley on the amendment.

[1:24:40] Voice 6: I don't need to speak.

[1:24:45] Voice 5: Okay, thank you. All right, so let's call the question on

[1:24:50] Voice 5: the amendment. All in favor,

[1:24:53] Voice 6: please raise your digital hand. Okay, I see six, so please lower

[1:25:06] Voice 6: your hand. And any opposed

[1:25:18] Voice 5: to the amendment? Please raise your hand if opposed. Any opposed?

[1:25:25] Voice 5: Mayor

[1:25:26] Voice 6: Mrakas, All right, and

[1:25:28] Voice 6: so on the amended, yes, the

[1:25:32] Trustee Fenton: yeah my I had had technical issues in my hand and they oh i'm sorry so if I i'm voting favor hopefully follows through as we discussed okay.

[1:25:49] Voice 5: Mayor Mrakas, So the motion for the amendment has carried and i'll just try and.

[1:25:54] Voice 5: remember doug that you had problems with your hands and want you to speak up if necessary

[1:25:59] Voice 5: okay so on the amended motion then uh show of hands electronic

[1:26:07] Voice 6: hands please in favor of the

[1:26:09] Voice 6: amended motion i

[1:26:28] Voice 5: see some hands coming up and going down okay i see six in favor at this point

[1:26:32] Voice 5: is there anyone who's trying to vote in favor whose hand is not working electronically please

[1:26:37] Voice 5: please let me know.

[1:26:39] Voice 5: Okay, so that's six

[1:26:41] Voice 6: in favor, hands down please.

[1:26:51] Voice 6: And any opposed to the amended motion?

[1:26:56] Voice 6: Please raise your hand.

[1:26:57] Voice 6: I'm not seeing any,

[1:27:01] Voice 5: so that motion carries.

[1:27:03] Voice 5: Okay, thank you committee.

[1:27:05] Voice 5: And so I suggest that we go on to the recommendation,

[1:27:12] Voice 5: the first recommendation here in the request for a decision

[1:27:17] Voice 5: for staff here, which is about the business case

[1:27:22] Voice 5: for the coming festival.

[1:27:25] Voice 5: And would anyone like to make that motion

[1:27:28] Voice 6: or a variation thereof?

[1:27:39] Voice 6: I think Delaney or Gillian, if you're on screen,

[1:27:42] Voice 6: can we move back to the motion?

[1:27:45] Voice 7: There

[1:27:45] Voice 6: we are, thank you.

[1:27:54] Voice 6: So committee members, is there one of you

[1:27:58] Voice 5: that would like to go ahead and make the motion

[1:28:02] Voice 5: on page 18, recommendation one.

[1:28:10] Voice 5: Okay, I see Trustee Longerize.

[1:28:15] Voice 12: Yeah, I'd like to move that Trust Programs Committee

[1:28:19] Voice 12: forward to the Financial Planning Committee

[1:28:22] Voice 12: for inclusion in the fiscal year 2022-23 budget,

[1:28:26] Voice 12: the business case for strategic plan item number 4.3

[1:28:30] Voice 12: to develop and implement the stewardship education program

[1:28:33] Voice 12: program directed toward the public industry and stakeholders in the trust area excellent thank

[1:28:42] Voice 5: you and do I see a second for the motion uh trustee Rogers thank you and trustee longer

[1:28:52] Voice 5: eyes would you like to speak to the motion at all uh

[1:28:54] Voice 12: I think I spoke to it earlier I'm really in

[1:28:56] Voice 12: support of this I think that we do need to provide more education to the to the public on who we are

[1:29:02] Voice 12: what we do and what are the rules that they operate on when they move into the trust area

[1:29:07] Voice 12: as opposed to any other electoral area

[1:29:10] Voice 12: in the regional district, so.

[1:29:19] Voice 5: Okay, and just apologize

[1:29:22] Voice 5: because I was hoping we were going to look

[1:29:25] Voice 5: at the climate indicators motion first,

[1:29:28] Voice 5: but we'll go ahead and carry on with this one.

[1:29:30] Voice 5: And Trustee Rogers,

[1:29:31] Voice 5: do you want to speak to the motion at all?

[1:29:34] Voice 5: Oh, I support it.

[1:29:37] Voice 5: Okay, then.

[1:29:39] Voice 5: Anyone else?

[1:29:40] Voice 5: Otherwise, I will just go ahead and call the question.

[1:29:43] Voice 5: raise your electronic hand if you're in favor okay I see six in favor please lower your hands

[1:30:02] Voice 5: Mayor Mrakas, And any opposed, I see none opposed, so that motion is passed um so is anyone ready to make the the first motion there about the climate change indicators or a variation there of.

[1:30:24] Voice 15: Mayor Mrakas, I will chair that's just

[1:30:25] Voice 5: a golden hair is it

[1:30:26] Voice 15: okay.

[1:30:28] Voice 15: Mayor Mrakas, Sorry, go ahead,

[1:30:29] Voice 15: I moved that trust programs committee for the financial planning committee for inclusion in the fiscal year.

[1:30:35] Voice 15: 2022-23 budget business case for strategic plan item number 3.3 to develop a set of climate

[1:30:41] Voice 15: change demographic and environmental data and two performance criteria in order to identify

[1:30:47] Voice 15: the effects of climate change in the trust area and to measure mitigation and adaptation efforts

[1:30:54] Voice 5: thank you trustee colburn and do i have a second trustee fenton thank you okay do you want to speak

[1:31:08] Voice 5: to the motion, Trustee Colburn?

[1:31:11] Voice 15: Sure. You're doing an excellent job, Chair. I do wish

[1:31:17] Voice 15: Dr. Trustee Morrison were here. She and I were co-sponsors of the climate crisis declaration

[1:31:23] Voice 15: in March of 2019, and she brings a wider, more scientific depth of knowledge to these

[1:31:30] Voice 15: these discussions also, at least a brief or a very small proportion of gender representation,

[1:31:38] Voice 15: which is missing today also, I'm noticing in terms of the political representation.

[1:31:43] Voice 15: But, and I'm wondering, I wonder if we can defer this decision to the next Trust Programs

[1:31:48] Voice 15: Committee meeting. And I'm just wondering in terms of the budget process here, when these

[1:31:53] Voice 15: decisions have to be made, obviously earlier is better for inclusion in financial planning

[1:31:57] Voice 15: planning committee discussions, but when's the deadline for budget items coming from this

[1:32:01] Voice 15: committee? So I'm putting this motion forward. I'm also wondering if it has to be made today

[1:32:08] Voice 15: or if it can be made at the next meeting.

[1:32:12] Voice 9: Claire? I'm happy to take that. For the budget going

[1:32:16] Voice 9: forward to Trust Council in December, the last day for us to make any possible tweaks to business

[1:32:20] Voice 9: cases is November 3rd. So today is the day. Of course, Trust Council can consider changes to

[1:32:26] Voice 9: their budget at their meetings but in terms of this committee's recommendation today would be the

[1:32:30] Voice 9: day thank you so

[1:32:33] Voice 9: i will be supporting i

[1:32:34] Voice 15: i put forward this motion not just for discussion but

[1:32:36] Voice 15: i do support it um this is this is necessary work it's not uh we're not going to solve it but it's

[1:32:43] Voice 15: we have a piece of this puzzle and i don't think we're doing a service to either the broader

[1:32:48] Voice 15: movement or the local efforts to protect the natural environment by not using all the tools

[1:32:53] Voice 15: in our toolkit thank

[1:32:57] Voice 6: you trustee colburn trustee fetton did you want to speak to the motion

[1:33:04] Voice 6: uh yes thank you i'll just speak in favor of it obviously but

[1:33:08] Trustee Fenton: i i think it's important we

[1:33:10] Trustee Fenton: just have to keep figuring out where and how it is um it becomes useful and we can utilize um

[1:33:20] Trustee Fenton: these this information to improve our decision making overall and so we'll leave it there thank

[1:33:26] Trustee Fenton: you okay thank you

[1:33:30] Voice 6: any other speakers on the motion all right i'm not

[1:33:38] Voice 5: seeing any more speakers

[1:33:38] Voice 5: on the motion so i'll look for a show of electronic hands those in favor

[1:33:43] Voice 6: please raise your hand

[1:33:56] Voice 6: okay i see four in favor please lower your hand and those opposed please raise your electronic

[1:34:12] Voice 6: and I see three opposed so that motion carries narrowly but it does carry okay

[1:34:32] Voice 5: so let's move on to the next item which is the next recommendation number three

[1:34:40] Voice 5: for the secretariat role and would someone like to make the motion I see

[1:34:51] Voice 5: Trustee Rogers' hand is up.

[1:34:52] Voice 5: Yeah, I'm happy to make this motion

[1:34:54] Trustee Rogers: that trust programs committee forward

[1:34:55] Trustee Rogers: to the financial planning committee

[1:34:57] Trustee Rogers: for inclusion in the fiscal year 2022-23

[1:35:01] Trustee Rogers: budget the business case for strategic plan item number 5.2

[1:35:05] Trustee Rogers: to provide a secretariat role

[1:35:07] Trustee Rogers: to forums within the trust area.

[1:35:12] Voice 6: Excellent, and

[1:35:12] Voice 5: do we have a second for that motion, please?

[1:35:16] Voice 6: I'll second.

[1:35:19] Voice 5: Okay, thank you, Trustee Critchley.

[1:35:22] Voice 5: Trustee Rogers, do you want to speak to the motion?

[1:35:26] Voice 5: Just briefly,

[1:35:27] Trustee Rogers: Trustee Critchley is correct.

[1:35:30] Trustee Rogers: This started in the last term.

[1:35:32] Trustee Rogers: It's perhaps one of the big success stories of the trust that's public and out there.

[1:35:39] Trustee Rogers: We've managed to connect with a whole bunch of folks that we would not have otherwise done.

[1:35:46] Trustee Rogers: And it's a relatively small amount of money.

[1:35:49] Trustee Rogers: I'd actually like to triple this budget, but it's not the year to be doing that.

[1:35:53] Trustee Rogers: that, but it's a great success and I'm very supportive of it.

[1:36:00] Voice 6: Thank you, Trustee Critchley.

[1:36:02] Voice 6: Did you want to speak to the motion?

[1:36:08] Trustee Critchley: Yeah, I'll just echo that sentiment and say that

[1:36:13] Trustee Critchley: in my previous remarks, I omitted to mention the presence

[1:36:18] Trustee Critchley: of a number of environmental organizations,

[1:36:20] Trustee Critchley: as well as the BC Shellfish Growers Association.

[1:36:25] Trustee Critchley: Association. Unfortunately, I was just looking at the list of people who attended our last

[1:36:30] Trustee Critchley: executive meeting, and unfortunately, the Shawfish Growers Association executive director

[1:36:40] Trustee Critchley: wasn't able to be present. So I apologize for that omission. But in terms of the Denman

[1:36:47] Trustee Critchley: Island, Hornby Island areas, this is an extremely important program. And in addition to our

[1:36:55] Trustee Critchley: our meetings, we have a committee, we have subcommittees, and there is an alternative

[1:37:00] Trustee Critchley: practices subcommittee, which is looking at, they're making an application, not to Islanders

[1:37:09] Trustee Critchley: Trust, but to others for funding to conduct a study at the Marine Research Station

[1:37:16] Trustee Critchley: uh with respect to the effectiveness or otherwise of predator netting which is a huge issue

[1:37:25] Trustee Critchley: in the aquaculture industry here so there there is that and uh we're we're going to be having a

[1:37:36] Trustee Critchley: a report from a scientist at uh from dfo at our next thing this is just as was said probably one

[1:37:43] Trustee Critchley: one of the great success stories of the Islanders Trust

[1:37:46] Trustee Critchley: as far as I'm concerned.

[1:37:47] Trustee Critchley: Thank you.

[1:37:50] Voice 5: Thank

[1:37:50] Voice 6: you, Trustee Critchley.

[1:37:51] Voice 6: Any other speakers on the motion?

[1:37:58] Voice 6: Okay, seeing none, I'm going to call the questions.

[1:38:01] Voice 6: So all those in favor, please raise your electronic hands.

[1:38:14] Voice 6: Okay, I'm seeing six in favor.

[1:38:16] Voice 6: Please lower your hands.

[1:38:18] Voice 6: And any opposed?

[1:38:28] Voice 6: No, see any opposed?

[1:38:29] Voice 5: Motion carries.

[1:38:31] Voice 15: Apologies, Chair.

[1:38:31] Voice 15: I was in favor, the raised hand did not.

[1:38:34] Voice 15: okay

[1:38:34] Voice 5: so that would okay thank you so that means that was a unanimous uh in favor then appreciate

[1:38:42] Voice 5: that and that takes us then to item 6.5 the trust programs committee meeting schedule for

[1:38:53] Voice 5: 2022 a request for decision page 30 and uh i believe we're back to clara if you want to take

[1:39:02] Voice 5: it away all

[1:39:02] Voice 9: right thank you uh so this is um proposed meeting dates for our next calendar year

[1:39:07] Voice 9: um based on as you know this is probably the most complicated things that happens in a year

[1:39:13] Voice 9: administratively is trying to find meeting dates that harmonize with trust council executive

[1:39:17] Voice 9: conservancy board and the executive and all the local trust committees and bowen island municipality

[1:39:22] Voice 9: so with the calendar before you we've proposed the meeting dates that we believe work keeping um the

[1:39:28] Voice 9: the preferences of this committee in mind,

[1:39:29] Voice 9: which is to meet on Fridays.

[1:39:32] Voice 9: It also accommodates some policy-driven deadlines

[1:39:35] Voice 9: that you have.

[1:39:36] Voice 9: One is to look at secretariat opportunities

[1:39:39] Voice 9: to support the secretariat services in April.

[1:39:42] Voice 9: And the other would be community stewardship awards

[1:39:45] Voice 9: should you decide to reinvigorate that program.

[1:39:48] Voice 9: There's a policy consideration in May

[1:39:51] Voice 9: as well as the annual report.

[1:39:53] Voice 9: So that would be why we're,

[1:39:55] Voice 9: and also to look at community stewardship awards in February

[1:40:00] Voice 9: is another policy deadline.

[1:40:02] Voice 9: So those first three proposed meetings are there for policy reasons.

[1:40:06] Voice 9: And as I say, we are trying to support your request for Friday meetings.

[1:40:10] Voice 7: Happy to take questions.

[1:40:15] Voice 6: Thank you, Director Frater.

[1:40:19] Voice 6: Any questions for the director or comments on the meeting schedule?

[1:40:30] Voice 6: Trustee Colburn?

[1:40:31] Voice 6: I

[1:40:32] Voice 15: note that Trustee McConkie is absent today as well, and I just want to raise the point that he's raised about the difficulty of participating in meetings when they take place during working hours and wondering if there's options.

[1:40:45] Voice 15: Definitely not a Friday evening meeting. I think that would be cruel and unusual punishment for all involved.

[1:40:51] Voice 15: But whether or not there's the opportunity for shorter meetings that take place in the evening time or late afternoon that would facilitate allowing working folks to both participate as political representatives and as witnesses.

[1:41:06] Voice 15: So that's something I'm not going to suggest something right now because I don't think Friday evening meetings are the solution.

[1:41:12] Voice 15: but if there's a potential here to do some meetings

[1:41:16] Voice 15: in a different timeframe and include more people,

[1:41:18] Voice 15: I think I would really like to see that more,

[1:41:21] Voice 15: especially with committee work.

[1:41:25] Voice 6: Thank you for that comment

[1:41:28] Voice 5: there, Trustee Colburn.

[1:41:32] Voice 5: And does anyone else want to make any comments,

[1:41:35] Voice 5: suggestions or emotion on this?

[1:41:39] Voice 5: Claire, did you want to make a comment before we move on?

[1:41:42] Voice 9: Yes, thank you.

[1:41:43] Voice 9: I'd forgotten to mention that there's a request

[1:41:45] Voice 9: from Financial Planning Committee that you consider how many meetings you would like to

[1:41:49] Voice 9: have in person and electronically. I believe the draft budget at the moment only has one in-person

[1:41:54] Voice 9: meeting scheduled, so it would be good to get clarity from the committee as to what your

[1:41:57] Voice 9: intentions are.

[1:42:00] Voice 5: Excellent. Yeah, I was going to flag that in a moment. I'm going to go Trustee

[1:42:03] Voice 5: Critchley, Trustee Rogers, Trustee Colburn.

[1:42:10] Trustee Critchley: Thank you. I was just going to make the motion

[1:42:11] Trustee Critchley: that the Trust Programs Committee adopt the proposed meeting dates for the 2022 calendar

[1:42:16] Trustee Critchley: you're as presented. Thank

[1:42:21] Voice 5: you for that. Second on that motion?

[1:42:25] Voice 12: I'll second it.

[1:42:27] Voice 5: Thank you, Trustee Longerize.

[1:42:32] Voice 6: Any discussion

[1:42:35] Voice 5: on the motion? Not seeing any

[1:42:40] Voice 5: hands raised on that item. So let's go ahead and call the question. All those in

[1:42:47] Voice 5: favor please use

[1:42:49] Voice 6: your digital hat okay

[1:43:00] Voice 5: i'm seeing seven in favor i believe that is unanimous then so

[1:43:07] Voice 5: lower your hands and then um i think there's a question of on electronic meetings

[1:43:18] Voice 5: uh which is down at the bottom of the briefing there and so maybe we could open that up for

[1:43:25] Voice 5: discussion trustee rogers yeah

[1:43:29] Trustee Rogers: i was going to make a motion and this follows up on the fpc

[1:43:33] Trustee Rogers: recommendation that that um we hold all but one meeting a year electronically and in particular

[1:43:43] Trustee Rogers: an election year because the december date will you know be presumably a whole different group

[1:43:49] Trustee Rogers: of people in this committee uh and i think it's important they probably meet in person

[1:43:54] Trustee Rogers: the first time they meet anyway i'm going to move that um that uh trust count programs committee

[1:44:01] Trustee Rogers: direct staff to schedule the 2022 2022 yes tpc meeting dates of february 11th april 8th may 13th

[1:44:13] Trustee Rogers: and august 26th as electronic meetings and list the victoria office board room as the public

[1:44:24] Trustee Rogers: public meeting location should ministerial orders under the emergency program act regarding local

[1:44:29] Trustee Rogers: government meet i don't know do we need that last part because they have changed i don't know if

[1:44:36] Trustee Rogers: that last part of the motion is necessary uh

[1:44:40] Voice 6: doesn't hurt

[1:44:42] Trustee Rogers: yeah i guess

[1:44:43] Trustee Rogers: not anyway regarding

[1:44:44] Trustee Rogers: local government meetings change in 2022 regarding a physical relation be provided

[1:44:48] Trustee Rogers: all second

[1:44:49] Trustee Rogers: yeah okay

[1:44:53] Voice 5: so that's moved and seconded any further discussion not seeing any so let's

[1:45:01] Voice 6: have uh all those in favor okay

[1:45:14] Voice 5: i'm seeing seven again so that's uh unanimous in favor

[1:45:19] Voice 5: please lower your hands chair that motion

[1:45:24] Voice 5: is carried uh sorry go ahead yeah

[1:45:29] Trustee Fenton: i just i would

[1:45:30] Trustee Fenton: just the only comment but it didn't come my my hand was uncooperative um was the regard i think

[1:45:38] Trustee Fenton: the the productivity of not having to travel for the committee meetings is you know just huge so i

[1:45:45] Trustee Fenton: you know fully in support of it and i think that this is something we've learned and should you

[1:45:51] Trustee Fenton: know try to use in our favor um over time uh so that yeah we're just not always on the road for

[1:46:00] Trustee Fenton: uh these kind of meetings especially those that serve on more than one committee or

[1:46:04] Trustee Fenton: and other sort of aspects of contributing to the trust council conversation maybe there thank you

[1:46:14] Voice 5: okay thank you for that trustee fenton so we'll move on to item 6.6 the community stewardship

[1:46:21] Voice 5: award suspension request for decision if you're on page 33 there and director freighter uh thank

[1:46:31] Voice 9: you happy to introduce this item so this is coming back to you at the request of trust council when

[1:46:36] Voice 9: they passed the motion to suspend the program there was a request that it be reconsidered in

[1:46:40] Voice 9: december of 2021 so this is providing you with that opportunity to reconsider and provide a

[1:46:47] Voice 9: recommendation to trust council um i won't yeah i think this is really a political consideration

[1:46:53] Voice 9: as to whether you feel that the program should be reinstated at this point um we are prepared

[1:46:58] Voice 9: prepared to support it as staff should you wish to proceed.

[1:47:04] Voice 5: Okay thank you very much and I'll open

[1:47:07] Voice 5: the floor to questions comments and or motions

[1:47:13] Voice 6: at this point. We do have a request for decision here

[1:47:21] Voice 6: so committee members have some thoughts on this. I see trustee Brent.

[1:47:36] Voice 19: Okay I see that there's not a

[1:47:38] Voice 19: a lot of financial implications in terms of out-of-pocket costs. But I'm just wondering what

[1:47:44] Voice 19: kind of staff hourly input is required, like the number of hours? Because we're only getting one

[1:47:53] Voice 19: side of the cost equation. And so generally speaking, it's good to have all elements. I mean,

[1:48:03] Voice 19: we can sort of figure out what the benefits are in respect of each of our communities.

[1:48:06] Voice 19: but i'd like to know the amount of staff time that gets absorbed by this program i'm happy to

[1:48:16] Voice 9: speak to that um it what i would unfortunately the answer is it depends it depends on the number

[1:48:21] Voice 9: of nominations received so the the launching of the program is relatively straightforward with

[1:48:26] Voice 9: the news release um we then um support any community members that want to bring forward

[1:48:30] Voice 9: nominations and answer any questions that might be received and then the amount of work to prepare

[1:48:35] Voice 9: your agenda package for may really depends on the number of nominations essentially it's checking

[1:48:39] Voice 9: the nomination forms and then writing a summary of the profile so i would anticipate it's you know

[1:48:45] Voice 9: in the range of you know it can range i would say in the range from one full-time week to two

[1:48:48] Voice 9: full-time weeks really dependent on the number of nominations received and the extent of inquiries

[1:48:53] Voice 9: that we receive um to clarify

[1:48:57] Voice 19: when you say one full-time week that would be like 35 staff hours

[1:49:03] Voice 19: hours? Yes. Okay, so that's pretty much the, you know, in a lower base case, that would be the max

[1:49:09] Voice 19: hours that would be taken up by this program in terms of staff hours?

[1:49:15] Voice 9: As I say, I would estimate

[1:49:18] Voice 9: at this point, of course, we have not done time tracking in the past on this program. But I would

[1:49:22] Voice 9: say 35 to 70 hours, one to two weeks, really dependent on the number of nominations. In some

[1:49:26] Voice 9: years, it's been in the range of five, I would say in the years where we've received, you know,

[1:49:30] Voice 9: in the range of 15 to 20, it's definitely more work

[1:49:33] Voice 9: because there's more inquiries

[1:49:34] Voice 9: and more profile summaries to produce.

[1:49:37] Voice 19: No, that's very good information.

[1:49:39] Voice 19: Thank you very much.

[1:49:39] Voice 9: Yeah.

[1:49:44] Voice 5: Thank you for the question, Trustee Brett.

[1:49:47] Voice 5: And their response there, Director Frater.

[1:49:49] Voice 5: I see Trustee Critchley.

[1:49:53] Trustee Critchley: Thank you.

[1:49:54] Trustee Critchley: Just wondering, be interested in staff comments

[1:49:57] Trustee Critchley: in respect to the idea of perhaps making this award

[1:50:03] Trustee Critchley: award available just once in four years so once within the term of election of trustees

[1:50:13] Trustee Critchley: just in terms of recognizing the amount of very precious staff time that is involved in this

[1:50:23] Trustee Critchley: what does staff think about that I'd like to have a bit of a discussion on it thank you

[1:50:27] Trustee Critchley: um

[1:50:32] Voice 9: i think that i would say that's somewhat a political question um in terms of how often you

[1:50:37] Voice 9: wish to run this program it's not well it well the timelines are tight in april to produce

[1:50:43] Voice 9: the you know the summaries the public summaries of the nominations this is not you know in the

[1:50:48] Voice 9: scope of your an administratively onerous program it's just can be you know some tight timelines

[1:50:52] Voice 9: during april um to get your may package ready um i would say this is generally a well-received

[1:50:58] Voice 9: program in the community. Some of the most emotional calls I've had at the trust have

[1:51:02] Voice 9: been people who have been nominated. So it certainly builds engagement with the Islands

[1:51:06] Voice 9: Trust, I would say. You have had, you know, you've only had one cycle of moving to an every two year

[1:51:13] Voice 9: from an annual program before then suspending it. So I certainly would say it's that really

[1:51:19] Voice 9: is a political question. And you know, is your communities best in terms of how well this is

[1:51:23] Voice 9: received. Previously, one of the considerations had been to not offer it generally in the first

[1:51:29] Voice 9: year of a term, such that trustees could be a little bit more settled in before they had to

[1:51:33] Voice 9: sort of consider these nominations and adjudicate. That had been the one piece of feedback we'd

[1:51:37] Voice 9: receive from trustees that generally it would be better to offer it after they've had a full year

[1:51:42] Voice 9: of being a trustee. But really, that's all I can offer at this stage, if that's helpful.

[1:51:49] Trustee Critchley: Yes, that is extremely

[1:51:51] Voice 6: helpful. Thank you very much.

[1:51:57] Voice 6: okay

[1:51:58] Voice 5: then uh committee members trustees would anyone like to put forward a motion on this

[1:52:04] Voice 5: question here

[1:52:05] Voice 6: i see trustee critchley is that you're up again yes

[1:52:16] Trustee Critchley: it is um yes i'll move then

[1:52:19] Trustee Critchley: that the islands um trust oh it's a recommendation to the islands trust council um so the exact

[1:52:33] Trustee Critchley: exact wording of it. Is that available in the document somewhere?

[1:52:38] Voice 9: My apologies. The motion

[1:52:40] Voice 9: should be

[1:52:40] Trustee Critchley: suggested

[1:52:41] Voice 9: as that the Trust Programs Committee recommend.

[1:52:46] Trustee Critchley: Right. So I'll move that the

[1:52:49] Trustee Critchley: Trust Programs Committee recommend to Trust Council that the Islands Trust Council reinstate

[1:52:56] Trustee Critchley: the community stewardship awards program beginning January 2022.

[1:53:05] Voice 6: I'll second. Okay thank you. Could I

[1:53:10] Trustee Critchley: ask a question here please?

[1:53:14] Voice 5: Go right ahead.

[1:53:17] Trustee Critchley: Yeah so do we need to have wording in there confirming

[1:53:21] Trustee Critchley: that it be every two years or is that a given?

[1:53:26] Voice 9: That is already set in policy. You'll note that's

[1:53:30] Voice 9: the next motion that we've recommended is the policy um was written um to offer the program

[1:53:35] Voice 9: in odd numbered years if trust council was to reinstate the program we're recommending that

[1:53:39] Voice 9: you've amend the policy to then now be in even numbered years if you wish to continue with the

[1:53:44] Voice 9: two-year cycle thank

[1:53:46] Voice 6: you okay sorry

[1:53:58] Voice 15: chair you cut out there are you acknowledging me or someone else

[1:54:01] Voice 5: yes yes go ahead trustee colbert thank

[1:54:04] Voice 15: you chair um i'm not going to vote in favor of this um

[1:54:07] Voice 15: I believe scarce resources have been brought up. There is a lot of work to be done and community

[1:54:14] Voice 15: engagement to be done before the end of this current term. I agree with Trustee Critchley

[1:54:19] Voice 15: in terms of once per term makes a lot of sense to me, perhaps in the third year of the mandate,

[1:54:26] Voice 15: you know, that gives trustees two years to kind of settle in. And then that third year can be

[1:54:31] Voice 15: something where they acknowledge work done in the community. But in this particular mandate,

[1:54:36] Voice 15: under these conditions with the amount of work

[1:54:38] Voice 15: in front of us, I don't believe that we need to do

[1:54:43] Voice 15: a second round of award nominations

[1:54:45] Voice 15: and for this term, especially.

[1:54:49] Voice 15: And so I won't be supporting this motion

[1:54:51] Voice 15: to reinstate this program at this time.

[1:54:56] Voice 6: Okay, thank you, Trustee Colburn.

[1:54:58] Voice 6: Anyone else want to speak to the motion?

[1:55:05] Voice 6: Not seeing any

[1:55:07] Voice 5: further hands raised,

[1:55:08] Voice 5: although Trustee Colburn, your hand is still up.

[1:55:11] Voice 5: up so I'm going to go ahead and you want to try and get that down trustee Colburn since I know

[1:55:16] Voice 5: you don't want to vote in favor of the motion thank you thank

[1:55:20] Voice 5: you so I'm going to go ahead

[1:55:23] Voice 5: and call the question uh on the motion before us and

[1:55:27] Voice 6: so all in favor please raise your hands

[1:55:35] Voice 6: okay I'm seeing five in favor please lower your hands and it might not go down there we go okay

[1:55:52] Voice 6: Okay, and all those opposed, please.

[1:56:01] Voice 6: Excellent, well, thank you, trustees.

[1:56:03] Voice 5: That does carry, there's two opposed.

[1:56:06] Voice 5: I see Trustee Rogers with a hand up,

[1:56:09] Voice 5: which I assume is for a question or comment.

[1:56:12] Voice 5: I was

[1:56:15] Trustee Rogers: going to make a motion

[1:56:20] Trustee Rogers: that Trust Programs Committee

[1:56:25] Trustee Rogers: recommend that the Trust Islands Council

[1:56:27] Trustee Rogers: will amend the administration of the community stewardship award program policy 2.1.11

[1:56:34] Trustee Rogers: to indicate that the program will now be offered once per political sorry trust council term

[1:56:48] Voice 5: okay thank you for the motion trustee rogers uh would someone like to second the motion please

[1:56:56] Voice 5: i see trustee longer eyes and trustee rogers do you want to make any comments

[1:57:06] Voice 5: I think Trustee

[1:57:08] Trustee Rogers: Colbert made a compelling case for that this is something that we could

[1:57:13] Trustee Rogers: probably devote a little bit more attention to if we did it once a term once trustees have been in

[1:57:19] Trustee Rogers: in there and it may actually be a little more special if it's only once a term and I anyway

[1:57:27] Trustee Rogers: I just thought that was a compelling case he made and and I think we could probably bring

[1:57:33] Trustee Rogers: more attention to it if we did it once a term we used to do it once a year for goodness sake

[1:57:40] Trustee Rogers: right okay thank

[1:57:45] Voice 5: you trustee rogers trustee long rise did you want to make a comment or

[1:57:49] Voice 5: i agree

[1:57:51] Voice 12: with what uh trustee colburn said about this and about the once once term makes sense

[1:57:58] Voice 12: that Trustee Rogers mentioned.

[1:58:05] Voice 6: Excellent.

[1:58:06] Voice 5: Okay, so I'm going to call the question.

[1:58:09] Voice 5: I see Trustee Branch, are you voting

[1:58:12] Voice 5: or did you want to get in a comment?

[1:58:14] Voice 19: I am going to vote in favor of this,

[1:58:17] Voice 19: but I hope we don't, I hope for the next term

[1:58:20] Voice 19: that we do inform new incoming trustees, new trustees

[1:58:25] Voice 19: that this has occurred on a one-year basis.

[1:58:28] Voice 19: And so that'd be my only request is that, you know,

[1:58:31] Voice 19: Now, this is a request that reflects special circumstances

[1:58:35] Voice 19: in this term, they may want to reconsider, thanks.

[1:58:41] Voice 5: Okay, thank you for that comment.

[1:58:43] Voice 5: And so I'm going to go ahead and call the question,

[1:58:46] Voice 5: all those in favor, please.

[1:58:58] Voice 6: Excellent, so I'm seeing seven in favor,

[1:59:01] Voice 5: so that passes unanimously.

[1:59:05] Voice 5: And this brings us now to item 6.7,

[1:59:12] Voice 5: the policy amendment project update verbal briefing.

[1:59:17] Voice 5: I'm going to suggest that we take a quick five minute break

[1:59:23] Voice 5: for people to go to the washroom, fill up their tea

[1:59:27] Voice 5: or whatever else is necessary

[1:59:30] Voice 5: if the committee is amenable to that.

[1:59:35] Voice 6: Do we have to go to the washroom?

[1:59:38] Voice 5: That's

[1:59:39] Voice 6: entirely up to you, Trustee Brent.

[1:59:41] Voice 6: So let's meet back here in five minutes at 11.05.

[2:04:39] Voice 5: So, Robert, if I could ask your advice quickly, and maybe Claire too, of course, we don't

[2:04:46] Voice 5: know how long we're going to be discussing the next item, but I noticed that once that

[2:04:53] Voice 5: item is done, we don't have a whole lot left on our agenda, and I'm wondering if we want

[2:04:59] Voice 5: to provisionally schedule a lunch break if the conversation goes longer, or if we just

[2:05:07] Voice 5: I just want to try and blast through the rest of the agenda.

[2:05:14] Voice 9: I think you might want to try and blast through the agenda.

[2:05:17] Voice 9: The policies, really it's dependent

[2:05:18] Voice 9: on how much conversation there is

[2:05:20] Voice 9: with the policy statement item.

[2:05:23] Voice 9: The other consideration you have,

[2:05:25] Voice 9: as I noticed Planner Chadwick has joined us,

[2:05:28] Voice 9: you may wish to advance her item up if you wanted,

[2:05:31] Voice 9: or she can wait through the policy statement item.

[2:05:35] Voice 9: But before we go there, Chair, if I might,

[2:05:37] Voice 9: when the committee reconvenes,

[2:05:38] Voice 9: I was wanting to suggest that we discuss

[2:05:40] Voice 9: a little bit further the policy amendments you might like

[2:05:43] Voice 9: for the stewardship award program.

[2:05:46] Voice 9: If staff are to prepare policy amendments

[2:05:50] Voice 9: for trust council consideration for that one year a term,

[2:05:53] Voice 9: it would be helpful to get directions specifically

[2:05:55] Voice 9: about which year of the term and so on,

[2:05:57] Voice 9: so that we can amend that policy for trust council.

[2:06:01] Voice 5: Okay, great, yeah, good thought.

[2:06:04] Voice 5: We'll do that first and then we'll go into

[2:06:06] Voice 5: the policy statement after that.

[2:06:08] Voice 13: Okay.

[2:06:09] Voice 13: Okay, we are

[2:06:21] Voice 5: at 11.06. I'm not sure if everyone has returned from the break yet.

[2:06:28] Voice 5: So if you could turn your camera on if you are back, that would help me know if we're back to

[2:06:33] Voice 5: quorum. One, two, three, four,

[2:06:36] Voice 6: five. Trustee Colburn,

[2:06:41] Voice 5: I see your hand up. I hope that means

[2:06:43] Voice 5: you're back. Yes, I'm here. Excellent. Okay, so we do have quorum. So we're going to continue the

[2:06:49] Voice 5: the meeting, Director Frater has requested that we,

[2:06:56] Voice 5: in respect of the last motion that we passed,

[2:06:59] Voice 5: that we look at any policy amendments

[2:07:02] Voice 5: we may want to suggest to trust council with that motion.

[2:07:07] Voice 5: And I'll go ahead and turn it over to Director Frater

[2:07:10] Voice 5: to outline that briefly for us, which do you like.

[2:07:13] Voice 9: Thank you.

[2:07:15] Voice 9: I'm just noting that we would like,

[2:07:17] Voice 9: I think it would be best practice to bring in policy

[2:07:20] Voice 9: amendments with your recommendation.

[2:07:21] Voice 9: And I did hear mention of offering the program in the third

[2:07:25] Voice 9: year of the term,

[2:07:25] Voice 9: but didn't hear committee direction around that.

[2:07:28] Voice 9: So it'd be helpful for us to be able to draft a policy

[2:07:31] Voice 9: amendment to get direction about if you were offering it

[2:07:33] Voice 9: once a term, when would you like to offer it?

[2:07:35] Voice 9: And then we can provide that amendment language to trust

[2:07:37] Voice 9: council.

[2:07:40] Voice 5: Okay. Thank you.

[2:07:41] Voice 5: I see trustee Brent's hand is up.

[2:07:43] Voice 19: I'm going to propose that we amend it and to suggest that it

[2:07:48] Voice 19: it be in the fourth year um that would give uh you know the full depth of the entire term or

[2:07:54] Voice 19: better yet actually the final year in case there's any revisions to the way terms go in the future

[2:08:01] Voice 19: um so if that's okay uh in the final year and i also think it works better for us in this

[2:08:07] Voice 19: particular term so thanks okay

[2:08:14] Voice 5: robert did you manage to capture that i

[2:08:19] Voice 11: wasn't clear whether

[2:08:20] Voice 11: whether that was a motion or just Trustee Brent

[2:08:24] Voice 11: wanting to discuss that possibility.

[2:08:27] Voice 11: So if

[2:08:28] Voice 19: it is a

[2:08:28] Voice 11: motion, could you please repeat that?

[2:08:30] Voice 19: Sure, that staff amend policies to reflect the program

[2:08:38] Voice 19: to run in the final year of a term.

[2:08:42] Voice 19: Just for discussion, we'll get the motion on the floor.

[2:08:45] Voice 19: And

[2:08:51] Voice 5: we'll give Robert a moment for that.

[2:09:11] Voice 6: Does that look good to you, Trustee Brent?

[2:09:16] Voice 6: that's great thanks excellent can i have a second on the motion please trustee rogers thank you and

[2:09:27] Voice 6: uh any discussion on the motion not

[2:09:35] Voice 5: seeing any hands raised uh we'll go ahead and call the

[2:09:41] Voice 5: question on the motion then uh all in favor please raise your hands and

[2:09:51] Voice 6: that looks to

[2:09:52] Voice 6: to carry unanimously, thank you.

[2:09:54] Voice 6: Please lower your hands.

[2:10:01] Voice 6: And

[2:10:02] Voice 5: Director Frieder, did you suggest

[2:10:05] Voice 5: that we do the policy statement item

[2:10:07] Voice 5: and then Narissa's item, was that the plan, yes?

[2:10:13] Voice 5: So six points,

[2:10:14] Voice 5: sorry, go ahead, 6.7 next.

[2:10:19] Voice 9: Yeah, I'm happy to give that update.

[2:10:21] Voice 9: Sure, let's move through the agenda as presented.

[2:10:23] Voice 9: So I've put on the agenda an update around the Policy Statement Amendment Project.

[2:10:30] Voice 9: Simply the update at this stage is that we have prepared a request for proposals that has been posted to the BCBID site.

[2:10:38] Voice 9: It closes on November 12th. We have a tentative evaluation meeting scheduled, I think, November 17th, something like that.

[2:10:46] Voice 9: Some fairly quick turnaround with the intention of trying to conclude evaluation quickly and move into contracting efficiently.

[2:10:53] Voice 9: We are receiving questions from potential bidders and I'm hoping there's been some technical issues with communication with BCBid, but I'm hoping that today the answers to those questions will be posted and we'll be responding to those who have inquired after this meeting today.

[2:11:09] Voice 9: we will be once we've concluded a contract we'll be in a better position to report

[2:11:13] Voice 9: to trust council in December around amended timeline for the project and any budget

[2:11:19] Voice 9: considerations associated with carrying any money over the fiscal year but it's preliminary at this

[2:11:24] Voice 9: point to speculate what that might look like at this point the project the engagement phase of

[2:11:30] Voice 9: the project we've extended the the RFP timeline suggests that we wouldn't be concluding the

[2:11:36] Voice 9: contract until um into may so i hope that gives you a general outline of where we're at we are

[2:11:41] Voice 9: now working as a team to um prepare for next steps to look at um options for um hiring a communications

[2:11:49] Voice 9: person to support the project and um i think that's it and i'd invite um the team to be

[2:11:56] Voice 9: prepared to answer questions as needed thank you director

[2:12:01] Voice 6: freighter uh any questions for

[2:12:03] Voice 6: director on the briefing here uh i see trustee rogers hand thank

[2:12:14] Trustee Rogers: you director freighter um and

[2:12:15] Trustee Rogers: it may be that this is just the reality of the situation but i i just am struck by the fact that

[2:12:21] Trustee Rogers: the motion i think it was in july uh at our special trust council was to move first reading

[2:12:28] Trustee Rogers: to december i'm guessing there's going to be a recommendation that that that all be moved to

[2:12:34] Trustee Rogers: may or june or whatever uh at that point and we and then we try we see where we're at after the

[2:12:42] Trustee Rogers: the public engagement is that going to be the recommendation yes

[2:12:46] Voice 9: we did advise trust council

[2:12:47] Voice 9: in september that um december was not possible and that was in the modus report um at this point

[2:12:52] Voice 9: it appears that march is also highly unlikely um if not impossible so we will be coming back

[2:12:59] Voice 9: to you once we have more certainty around recommendations there thank

[2:13:04] Voice 6: you uh trustee

[2:13:06] Voice 6: Colburn.

[2:13:16] Voice 15: Apologies, technical issues here. I was just wondering for an update on First Nations

[2:13:20] Voice 15: engagements, whether that's taking a parallel track or waiting, or if the discussion's ongoing,

[2:13:26] Voice 15: just to see where we are with that work, because I know we began the project speaking with First

[2:13:31] Voice 15: Nations, and if there's an update available today.

[2:13:33] Voice 9: Thank you. Perhaps I'll invite Lisa to

[2:13:35] Voice 9: see if she'd like to comment, and if

[2:13:36] Voice 6: not, I can do so. Yeah, thank you

[2:13:47] Voice 2: for the question. First

[2:13:51] Voice 2: phase two of early and meaningful engagement capacity funding to the nations within the

[2:13:57] Voice 2: islands trust area to review this new draft we have had preliminary meetings with a few of the

[2:14:05] Voice 2: first nations within the islands trust area to talk to them about the first draft the comments

[2:14:13] Voice 2: that they had submitted during phase one and also how they'd like to engage into phase two

[2:14:20] Voice 2: so it's beneficial that we have this extra time to create this meaningful and early engagement

[2:14:29] Voice 2: process of phase two versus going into the formal referrals that would have happened

[2:14:34] Voice 2: for first reading so so far the support for the new draft is very positive the nations that we've

[2:14:45] Voice 2: spoken with are wanting to engage with the islands trust and are excited about building relationships

[2:14:52] Voice 2: with us and working with us on developing ideas around land use planning and preservation and

[2:14:59] Voice 2: protection so we have a solid team that's going through this early and meaningful engagement

[2:15:07] Voice 2: phase two part, which includes myself, Daniela Murphy, and also Delaney has been helping us

[2:15:14] Voice 2: with presentations to nations and participating in the meetings. So that team is participating

[2:15:20] Voice 2: in each meeting that we have with nations. We've also reached out to continue building

[2:15:26] Voice 2: relationships in relation to the policy statement with Indigenous people living on the islands,

[2:15:32] Voice 2: And so far have met with some Indigenous people and their associated societies on Salt Spring Island and have also brought up the possibility of working to review the policy statement with Indigenous people on Galeano.

[2:15:48] Voice 2: So we are moving into that area that might have been, trustees might have noticed, had been comments that were provided by Indigenous people on the various islands for us to engage.

[2:16:00] Voice 2: So we are starting to move into doing that as well as government-to-government engagement with First Nations as well.

[2:16:10] Voice 2: So each of those things we're doing based on how nations or Indigenous people would like to engage.

[2:16:17] Voice 2: So we are guided by how they would like to go forward engaging with us instead of us imposing a process.

[2:16:23] Voice 2: And that's what the early and meaningful engagement means versus a formal referral, which would come after first reading.

[2:16:31] Voice 2: So it is different than agency engagement, and it is happening at a parallel process to what is going on with both Islands 2050 and the proposed phase three that would happen with a contractor.

[2:16:47] Voice 2: So hopefully that provides you with a sufficient update.

[2:16:52] Voice 2: Thank

[2:16:54] Voice 5: you very much for that. I see

[2:16:56] Voice 6: Trustee Brent.

[2:17:03] Voice 6: Hi. Thank you very

[2:17:04] Voice 19: much for that update. Is it possible for you to comment on whether there

[2:17:10] Voice 19: has been any appetite from First Nations to engage with residents of the islands? Or do

[2:17:21] Voice 19: they just prefer to, or are they just happy keeping their engagement with staff of the

[2:17:26] Voice 19: the islands trust so

[2:17:30] Voice 2: if you mean that first nations would go out within the community of

[2:17:34] Voice 2: the various islands and engage with islanders no we have not had first nations representatives or

[2:17:41] Voice 2: staff say that they would like to engage with islanders or attend at meetings that are held

[2:17:48] Voice 2: by community we do have indigenous people who live on islands that are working with community

[2:17:55] Voice 2: members and have close network and kinship ties with other community members and they are

[2:18:05] Voice 2: forming groups and talking to each other about the policy statement so that's slightly different

[2:18:11] Voice 2: than the government to government relationship that we have with First Nations but at this

[2:18:16] Voice 2: particular time I haven't had that request from any First Nation we do have cultural knowledge

[2:18:23] Voice 2: knowledge holders or elders or advisors that have said that they would like to come out to islands

[2:18:30] Voice 2: and talk about reconciliation and talk about things that are important to Indigenous people

[2:18:37] Voice 2: and would be willing to be part of webinars or discussions with community or to participate in

[2:18:45] Voice 2: anything that trustees would like to hold on their islands. So if any trustees would like to do that,

[2:18:53] Voice 2: I have contacts with Indigenous knowledge holders that may want to come to your community and talk to your community members to provide that understanding about reconciliation and about important things that are interconnected with the policy statement.

[2:19:12] Voice 6: Okay, thank you.

[2:19:20] Voice 6: And thank you for that, Trustee Brent.

[2:19:25] Voice 6: Director Frater, please.

[2:19:31] Voice 6: And you're muted.

[2:19:32] Voice 6: it. I

[2:19:33] Voice 9: neglected to provide an update around the referral process. Everything has been posted to

[2:19:37] Voice 9: the website, but Delaney is on the call and prepared to answer questions if there are any

[2:19:41] Voice 9: around that.

[2:19:45] Voice 5: Thank you for that. Any further questions from

[2:19:50] Voice 6: committee members? Trustee Rogers.

[2:19:57] Trustee Rogers: So it may be too early to talk about this and it may be a trust council decision, but at some point

[2:20:02] Trustee Rogers: we're going to have to figure out how we're going to deal with the fact that there were a number of

[2:20:09] Trustee Rogers: trustees that had amendments they wanted to make to the trust to the policy the draft statement

[2:20:15] Trustee Rogers: that and that was a bit frustrating in July that we didn't have time and I'm not this is not indeed

[2:20:21] Trustee Rogers: a pejorative in any way it was just the way the meeting unfolded so are we are we and this may

[2:20:31] Trustee Rogers: be a just a general answer but it's the idea that we would go through the whole the the whatever

[2:20:37] Trustee Rogers: whatever consultation process is rolled out

[2:20:40] Trustee Rogers: and then consider amendments.

[2:20:43] Trustee Rogers: I suppose that makes more sense, isn't it?

[2:20:46] Trustee Rogers: Because we've got a particular document that's gone out

[2:20:49] Trustee Rogers: and then we get all the feedback on that document

[2:20:51] Trustee Rogers: and then we consider,

[2:20:53] Trustee Rogers: because I know there were some specific ones.

[2:20:55] Trustee Rogers: I had a couple and I know there were others

[2:20:57] Trustee Rogers: coming from other areas, et cetera.

[2:21:00] Trustee Rogers: So is that the, have I captured that correctly?

[2:21:07] Voice 9: I believe I understand the question.

[2:21:09] Voice 9: question I think again it's somewhat of a Delaney would you like to take the answer to that

[2:21:15] Voice 8: sure I'll try my internet is a bit unstable right now so I'll just try and let me know if I cut out

[2:21:22] Voice 8: yes I think at the moment the draft that was presented in trust council that's going out for

[2:21:27] Voice 8: referrals that's going to be engaged upon with the public it would be advisable to collect all

[2:21:35] Voice 8: the feedback from those various inputs and then perhaps make recommendations to trust council and

[2:21:41] Voice 8: at that point um it's unclear exactly how the process is going to unfold at the moment i think

[2:21:47] Voice 8: we need to wait and see about the project timeline and so on but we'll follow trust council's

[2:21:53] Voice 8: direction and and desires but um it from a staff perspective this is the draft that is being

[2:22:00] Voice 8: being consulted now, so it might be premature to make changes now when we're getting feedback

[2:22:05] Voice 8: on the current draft.

[2:22:10] Voice 6: Thank you for that.

[2:22:13] Voice 6: Trustee Lockham.

[2:22:14] Voice 6: Thank you.

[2:22:16] Voice 16: Just a clarity to the chair.

[2:22:21] Trustee Luckham: What is the anticipated timeline for the closure of those referrals?

[2:22:26] Trustee Luckham: When will we have that in place?

[2:22:28] Trustee Luckham: And how much time do you think that it's going to take to correlate that information?

[2:22:32] Trustee Luckham: and then perhaps open up the floor for trustees to make amendments so just wondering what the

[2:22:42] Trustee Luckham: timeline looks like for that so

[2:22:44] Voice 8: i know jillian's been working on this a bit as well so if she has

[2:22:49] Voice 8: anything to supplement please feel free to jump in jillian but i think at the moment um looking at

[2:22:54] Voice 8: the uh timeline that was directed by trust council in terms of having a full three months of public

[2:23:02] Voice 8: engagement we're looking at early spring at the earliest to be able to kind of collect all that

[2:23:08] Voice 8: feedback translated into recommendations for Trust Council and then that at that point

[2:23:14] Voice 8: Trust Council could direct us to make specific changes or to present a new draft

[2:23:22] Voice 8: that's it sort of depends on the nature of the feedback that comes in. In terms of the referrals

[2:23:28] Voice 8: process. We've now closed the referrals process. It was open for three months from July 22nd to

[2:23:36] Voice 8: October 22nd. And there's a few more that are coming in over the next month and we'll be

[2:23:44] Voice 8: presenting those to Trust Council in a package. They're also all posted on the website. But yes,

[2:23:51] Voice 8: Yes, in terms of first reading, I think it's unlikely before spring of 2022.

[2:23:59] Voice 8: And I see Lisa has

[2:24:00] Voice 8: her hand up as well.

[2:24:02] Voice 5: Yeah, thank you for that.

[2:24:03] Voice 5: I was just going to call on Lisa Wilcox.

[2:24:08] Voice 2: Yeah, just to clarify, so there's no confusion about the referral process,

[2:24:13] Voice 2: because a lot of times people use the term referral in relation to First Nations.

[2:24:18] Voice 2: So the Islands Trust is working with other inter-agencies such as MER and with Muni about the consultation and engagement that will be happening with First Nations.

[2:24:30] Voice 2: So after first reading, we will be going back to First Nations with a formal referral of the policy statement.

[2:24:40] Voice 2: And then at that point in time, there'd be a period where nations are able to comment at a government to government level.

[2:24:47] Voice 2: and to discuss any concerns that they have it would be submitted similar to how you're submitting

[2:24:53] Voice 2: your OCP bylaw amendments to First Nations so when Delaney mentions that referrals are closed

[2:25:01] Voice 2: that is not the case with First Nations so right now we're in the early and meaningful engagement

[2:25:07] Voice 2: phase with Nations and then after first reading and then even possibly at a date before a report

[2:25:14] Voice 2: is provided to the minister we would also continue with referrals and engagement with nations up

[2:25:21] Voice 2: until that final report to the minister is compiled by both muni and islands trust so hopefully that

[2:25:28] Voice 2: just clarifies a bit of the timeline so there's no confusion because later we will come back to

[2:25:34] Voice 2: say that referrals are going back out to first nations and we wouldn't want that confusion there

[2:25:40] Voice 2: around referrals are closed or why are they going back out again so so this is just part of the

[2:25:47] Voice 2: process that we engage with with uh the minister and with muni on behalf of municipal affairs to

[2:25:55] Voice 2: ensure that we're reaching that duty to engage with first nations fully yes

[2:26:04] Voice 7: thanks for that

[2:26:05] Voice 7: clarification lisa i was

[2:26:06] Voice 8: uh yes it was just sort of referring to the the first phase but we will

[2:26:13] Voice 8: We'll also be referring the document out again

[2:26:15] Voice 8: after first reading to regional districts

[2:26:18] Voice 8: and perhaps to the Islands Trust Consumancy Board and others.

[2:26:22] Voice 8: So yes, it was referring just to the agency referrals

[2:26:24] Voice 8: that took place from July to October.

[2:26:32] Voice 5: Okay, thank you for that.

[2:26:37] Voice 6: And are there any other questions or comments

[2:26:39] Voice 6: before we move along here?

[2:26:48] Voice 6: Okay, I'm not seeing any hands up.

[2:26:51] Voice 5: up

[2:26:51] Voice 6: so

[2:26:53] Voice 5: that would take us then to new business and under 7.1 we have a fresh water strategy we have

[2:27:04] Voice 5: i believe it is planner chadwick is going to uh give us an update there uh go ahead thank you

[2:27:12] Voice 5: yeah

[2:27:13] Voice 1: thank you um yeah so i'm i've come in here um claire suggested it it might be a good idea

[2:27:19] Voice 1: for me to, well, originally, I was going to provide a report to you prior to the meeting

[2:27:28] Voice 1: and the opportunity to have a look at the draft. However, the Fresh Water Sustainability

[2:27:38] Voice 1: Strategy is a project of the Regional Planning Committee, so they haven't seen the draft

[2:27:43] Voice 1: yet. They will be seeing it at their meeting next week on the 3rd, and I think there's

[2:27:48] Voice 1: number of you here that uh that are on that committee so um you have some background already

[2:27:52] Voice 1: um so i'll just provide the others with a little bit of of background um and the reason that i'm

[2:27:58] Voice 1: speaking to this committee is that um the the freshwater sustainability strategy really like

[2:28:05] Voice 1: extends over many different interests and areas of the trust um because it involves communications

[2:28:13] Voice 1: and planning and science and reconciliation.

[2:28:18] Voice 1: So the strategy has been in development process

[2:28:23] Voice 1: for the last year, and we were very fortunate

[2:28:26] Voice 1: to receive Healthy Watershed Initiative funding

[2:28:29] Voice 1: from the province to fund a consultant

[2:28:33] Voice 1: to take us through a process that has involved

[2:28:35] Voice 1: literature review, engaging interviews

[2:28:39] Voice 1: interviews with various stakeholders, people from government, people internally. We developed

[2:28:50] Voice 1: a strategic advisory committee that had a number of folks from regional districts, province.

[2:29:01] Voice 1: We had water purveyors. We had some folks that are involved in development on the islands.

[2:29:06] Voice 1: And so quite a quite a diversity. And we also invited a group of cultural knowledge holders to participate in our process.

[2:29:15] Voice 1: They were part of our strategic advisory committee. And we also had sort of independent meetings with them as well.

[2:29:22] Voice 1: So we have tried to integrate some of the learnings from them into the strategy development as well.

[2:29:31] Voice 1: So, like I said, the strategy will be presented to Regional Planning Committee tomorrow, or next week, and it basically, it identifies a number of actions that we have structured under a number of program areas, the program areas being groundwater sustainability science program, which is basically what we've currently got going on, so it supports the continuation of that program.

[2:30:00] Voice 1: um we've got a fresh water we've got a watershed uh sustainability science program under that which

[2:30:08] Voice 1: speaks to sort of understanding uh the science related to uh you know forest men forests and

[2:30:15] Voice 1: um and and water um rainwater catchment uh actions are under that we've got there's um

[2:30:24] Voice 1: The freshwater sustainability reporting program, which is about putting together a major report every four years before the changeover of each trust council.

[2:30:39] Voice 1: So it's a way of consolidating all the information that we have collected and reporting out on what we've done so far.

[2:30:49] Voice 1: are so this year um we do have a budget request that's sort of our main focused uh request um to

[2:30:56] Voice 1: the financial planning committee uh is to support the development of the first report so that'll

[2:31:03] Voice 1: bring all the information that the groundwater science program has collected we'll be able to

[2:31:09] Voice 1: create profiles um for each for each of the islands that have had that work done and we'll

[2:31:16] Voice 1: be able to provide some education material as well, just around what it all means and, you know,

[2:31:23] Voice 1: some of the opportunities that this information has provided to us in terms of decision making.

[2:31:29] Voice 1: And, you know, we're hoping that that can possibly inform a forum or something like that,

[2:31:35] Voice 1: at the very least, a webinar. And we'll make sure that everybody is sort of engaged in

[2:31:42] Voice 1: understanding what what all that material is um the other program that we've got is a uh we're

[2:31:48] Voice 1: calling it a cultural knowledge and engagement program so that's the real focused uh communications

[2:31:53] Voice 1: and engagement uh program so again um you know there's a lot of sort of crossover between

[2:31:59] Voice 1: trust area services um and uh and uh the the strategy and we will as we sort of move forward

[2:32:07] Voice 1: with uh seeing how it'll all play out there'll be opportunities to have more discussions about

[2:32:13] Voice 1: roles and responsibilities and so forth so i'm just here to give you that little bit of a summary

[2:32:18] Voice 1: and answer any questions that you might have wonderful

[2:32:24] Voice 5: thank you very much uh any questions

[2:32:27] Voice 5: for planner chadwick okay i'm not seeing any hands up so thank you for that all right and

[2:32:42] Voice 5: and

[2:32:43] Voice 1: well you'll see it yeah you'll see it on the trust council agenda if you're not going to be

[2:32:49] Voice 1: seeing it on the original planning committee agenda thank

[2:32:54] Voice 5: you thanks so much okay and so

[2:32:58] Voice 5: that brings us to item 7.2 which is an update from trustee rogers thanks

[2:33:06] Trustee Rogers: and i just so you

[2:33:07] Trustee Rogers: i think i sent out an email after i raised this issue i just wanted to flag this was on our ec

[2:33:13] Trustee Rogers: agenda is it not yesterday i guess it was two days ago um i have an email from actually chair

[2:33:20] Trustee Rogers: morrison and trustee wolverton asking us to consider an ongoing education program and i just

[2:33:27] Trustee Rogers: thought i'd flag it for the tpc we didn't refer it formally to tpc because they asked a couple

[2:33:32] Trustee Rogers: of questions and we're developing an answer to their question which is basically there's no

[2:33:37] Trustee Rogers: policy impediments to what they suggest but it would require capacity and funding but i thought

[2:33:43] Trustee Rogers: I just put it provided to this committee in case at some point in the future you want someone wanted

[2:33:49] Trustee Rogers: to pick up on the idea that they that they have floated out there of a an ongoing um after work

[2:33:56] Trustee Rogers: education program uh I'm short for me and not doing it justice anyway you can read it so it's

[2:34:03] Trustee Rogers: just for your information it's not formally on your agenda it's not a decision item unless someone

[2:34:07] Trustee Rogers: wants to pick it up and take it forward just thought I'd let you know that we got that thanks

[2:34:12] Trustee Rogers: uh

[2:34:16] Voice 6: thank you for that trustee rogers

[2:34:18] Voice 5: doesn't look like there's a flurry of questions about that for

[2:34:25] Voice 5: you so uh that moves us along to uh there's no correspondence today so 9.1 the trust programs

[2:34:37] Voice 5: committee work program and i believe that lead back to director freighter thank

[2:34:45] Voice 9: you um essentially

[2:34:46] Voice 9: we are recommending no change to your top priorities or your work program at this time

[2:34:50] Voice 9: we just continue to support um all of your top priorities and look forward to bringing

[2:34:55] Voice 9: you more material back in february so our recommendation okay i

[2:35:03] Voice 9: would say our recommendation

[2:35:04] Voice 9: is that you forward it to trust council as

[2:35:06] Voice 7: presented okay

[2:35:09] Voice 5: i think you've had any questions

[2:35:10] Voice 5: or comments on that and other than that we'd be looking for a motion to forward this to

[2:35:16] Voice 5: to trust council.

[2:35:18] Trustee Rogers: I'll move that the trust programs committee work program

[2:35:22] Trustee Rogers: be forwarded to trust council as presented.

[2:35:27] Voice 5: Okay.

[2:35:29] Voice 5: Thank you for that.

[2:35:30] Voice 5: Do we have a second for that motion?

[2:35:33] Voice 12: I'll second it.

[2:35:36] Voice 5: Thank you, trustee Longerize.

[2:35:38] Voice 5: Any discussion?

[2:35:43] Voice 5: Don't see any hands up.

[2:35:44] Voice 5: So let's go ahead and we'll call the question

[2:35:46] Voice 5: on the motion here.

[2:35:48] Voice 5: All those in favor?

[2:35:57] Voice 6: And I see seven in favor.

[2:35:59] Voice 6: so that motion passes unanimously.

[2:36:05] Voice 5: Thank you for that committee members.

[2:36:10] Voice 6: Okay,

[2:36:11] Voice 5: so the next meeting is as we just determined

[2:36:19] Voice 5: in our earlier discussion,

[2:36:22] Voice 5: but of course I don't have it in front of me.

[2:36:25] Voice 5: Was that February 8th?

[2:36:28] Voice 5: February 11th.

[2:36:29] Voice 5: February 11th.

[2:36:31] Voice 5: our next meeting of this committee will be february 11th i see a couple hands up before

[2:36:35] Voice 5: we move on though so i'm going to go trustee

[2:36:37] Voice 6: brent and then trustee fenton apologies i'm

[2:36:44] Voice 6: having a little bit of difficulty with my hand raising and

[2:36:47] Voice 19: lowering function okay

[2:36:50] Voice 5: and uh trustee

[2:36:52] Voice 5: trustee fenton likewise likewise okay okay then so uh that brings us to adjournment i'd like to

[2:37:01] Voice 5: to thank the committee members and staff here.

[2:37:04] Voice 5: We've finished well ahead of our scheduled time

[2:37:09] Voice 5: and I think we would all appreciate the rest of the time

[2:37:13] Voice 5: that we have to do other things today.

[2:37:16] Voice 5: So thank you very much and we will adjourn.

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 1 of 7 
 Trust Programs Committee 
Minutes of a Regular Meeting 
 
Date: 
Location: 
October 29, 2021 
Electronic Meeting 
 
Members Present: Timothy Peterson, Lasqueti Island Local Trustee (Vice Chair) 
Paul Brent, Saturna Island Local Trustee 
Scott Colbourne, Gabriola Island Local Trustee 
David Critchley, Denman Island Local Trustee 
Doug Fenton, Thetis Island Local Trustee 
Kees Langereis, Gabriola Island Local Trustee 
Dan Rogers, Gambier Island Local Trustee (EC Representative) 
Peter Luckham, Islands Trust Council Chair (Ex Officio) 
 
Regrets    Michael Kaile, Bowen Island Municipal Trustee 
    Deb Morrison, North Pender Island Local Trustee (Chair) 
 
Members Absent  Benjamin McConchie, North Pender Island Local Trustee  
    
Staff Present: Clare Frater, Director, Trust Area Services 
    Dilani Hippola, Senior Policy Advisor 
Lisa Wilcox, Senior Intergovernmental Policy Advisor 
Gillian Nicol, Engagement Planner 
Narissa Chadwick, Island Planner 
Tara Todesco, Community Communications Specialist 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: No members of the public were present  
 
1. CALL TO ORDER 
 
The meeting was called to order at 9:00 a.m.  Vice Chair Peterson acknowledged that attendees 
of the meeting were on the traditional and treaty territories of several Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
The following additions to the agenda were presented for consideration: 
 7.1 Freshwater Sustainability Strategy – verbal update from Island Planner Chadwick 
 8.1 Correspondence from Trustees Morrison and Wolverton to Executive Committee 
dated October 8, 2021, re: Sustained Learning  
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as amended. 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 2 of 7 
 
3. TOWN HALL 
 
None 
 
4. DELEGATIONS 
 
None 
 
5. ADOPTION OF MINUTES/COORDINATION 
 
5.1 Minutes of Meeting 
 
5.1.1 Trust Programs Committee draft minutes of August 27, 2021 
  
By general consent the minutes were approved as presented. 
 
5.2 Resolutions Without Meeting 
 
None 
 
5.3 FUAL 
 
Director Frater spoke to some of the items in progress. She noted that:  
 there is progress in regards to the Crown land protocol including a meeting on 
October 28 with the Ministry of Forests, Lands and Natural Resource Operations 
and other meetings scheduled in December and January of 2022 to identify 
issues and to draft the agreement 
 a meeting is being planned with the Ministry of Transportation and 
Infrastructure to investigate options for a joint review of road standards 
 
6. BUSINESS 
 
6.1 Appointment of Trust Programs Committee (TPC) alternate representative on 
Financial Planning Committee 
 
TPC-2021-045 
It was MOVED and SECONDED, 
that the Vice Chair be appointed to the Financial Planning Committee in the 
absence of the Chair of the Trust Programs Committee. 
CARRIED 
 
6.2 Secretariat Services – Feedback from Recipients - Briefing 
 
Director Frater spoke to the briefing which was produced as a result of TPC’s request. 
Discussion included: 
 all recipients are happy with the program and likely will want more support in 
future years 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 3 of 7 
 the value and impact of supporting these groups 
 proposed changes to the Islands Trust Act may result in the ability to provide 
direct grants to organizations 
 Director Frater will provide to Trustee Brent the reference to the Trust Council 
resolution that speaks to the requested change to the Islands Trust Act in 
regards to the potential ability to provide direct grants to organizations 
 Director Frater also indicated that the proposed change to the Act would be 
enabling legislation, in that it would be Trust Council’s decision to use that 
authority or not. 
 
6.3 Stewardship Education Program Update - Briefing 
 
Director Frater presented the Briefing that provides an update on the program. It was 
noted that there are many new residents in the Trust Area who would benefit from this 
program. 
 
6.4 Trust Programs Committee Budget Requests FY2022/23 - Business Cases - RFD 
 
Director Frater presented the RFD, indicating that the three business cases were 
provided as requested by the Committee. Discussion in regards to climate change 
indicators program business case included: 
 there is no current baseline data available for the Trust Area that measures climate 
change impacts in the Trust Area 
 the challenge for Islands Trust to measure progress in mitigation and adaptation 
efforts without accurate and complete baseline data 
 the challenge of what would be possible with the amount of funds that might be 
available to develop a set of data and performance criteria 
 possibility of partnering with other agencies or limiting the scope of the project 
 Islands Trust does not have direct regulatory control of emissions and consumerism 
 identification of actions that are within the jurisdiction of Islands Trust that likely 
would support mitigation and adaptation efforts 
 potential of the draft Policy Statement amendments to more effectively address 
climate change within the jurisdiction of Islands Trust 
 
It was MOVED and SECONDED, 
that Trust Programs Committee reallocate funding currently (fiscal year 
2021/22) in place for the climate change indicators program to the Trust policy 
engagement process as required. 
 
TPC-2021-046 
It was MOVED and SECONDED, 
that the words ‘recommend to Trust Council to’ be added to the motion “that 
Trust Programs Committee reallocate funding currently (fiscal year 2021/22) in 
place for the climate change indicators program to the Trust policy engagement 
process as required”. 
CARRIED 
 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 4 of 7 
The question on the motion as amended was then called. 
 
TPC-2021-047 
It was MOVED and SECONDED, 
that Trust Programs Committee recommend to Trust Council to reallocate 
funding currently (fiscal year 2021/22) in place for the climate change indicators 
program to the Trust policy engagement process as required. 
CARRIED 
 
TPC-2021-048 
It was MOVED and SECONDED, 
that Trust Programs Committee forward to the Financial Planning Committee, 
for inclusion in the Fiscal Year 2022/23 Budget, the business case for Strategic 
Plan Item No. 4.3 – to develop and implement a stewardship education program 
directed towards the public, industry and stakeholders in the Trust Area. 
CARRIED 
 
TPC-2021-049 
It was MOVED and SECONDED, 
that Trust Programs Committee forward to the Financial Planning Committee, 
for inclusion in the Fiscal Year 2022/23 Budget, the business case for Strategic 
Plan Item No. 3.3 – to develop i) a set of climate change, demographic and 
environmental data and ii) performance criteria in order to identify the effects 
of climate change in the Trust Area and to measure mitigation and adaptation 
efforts. 
CARRIED 
 
TPC-2021-050 
It was MOVED and SECONDED, 
that Trust Programs Committee forward to the Financial Planning Committee, 
for inclusion in the Fiscal Year 2022/23 Budget, the business case for Strategic 
Plan Item No. 5.2 – to provide a secretariat role to forums within the Trust Area 
CARRIED 
 
6.5 Trust Programs Committee Meeting Schedule for 2022 - RFD 
 
TPC-2021-051 
It was MOVED and SECONDED, 
that Trust Programs Committee adopt the proposed meeting dates for the 2022 
calendar year as presented in the Request For Decision. 
CARRIED 
 
Director Frater noted that Financial Planning Committee passed the following resolution 
at their meeting of October 20, 2021: 
that Financial Planning Committee recommend that Islands Trust Conservancy 
Board, Financial Planning Committee, Trust Programs Committee and Regional 
Planning Committee hold all but one meeting electronically annually and the 
budget be amended accordingly. 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 5 of 7 
 
TPC-2021-052 
It was MOVED and SECONDED, 
that Trust Programs Committee direct staff to schedule the 2022 TPC meeting 
dates of February 11, April 8, May 13 and August 26 as electronic meetings, and 
list the Victoria Office Board Room as the public meeting location should 
Ministerial Orders under the Emergency Program Act regarding local 
government meetings change in 2022 requiring a physical location be provided. 
CARRIED 
 
6.6 Community Stewardship Award Suspension - RFD 
 
Director Frater presented the RFD, reminding the Committee that Trust Council 
requested that Trust Council reconsider the program in December of 2021 and 
therefore the Committee may consider a recommendation to be made to Trust Council.  
Director Frater indicated that the amount of staff time required to manage the program 
depends upon the number of nominations and enquiries that are received and therefore 
the number of hours of staff time could range from 1 to 2 full time weeks. 
 
TPC-2021-053 
It was MOVED and SECONDED, 
that Trust Programs Committee recommend to Trust Council that the Trust 
Council reinstate the Community Stewardship Awards Program beginning 
January 2022. 
CARRIED 
 
TPC-2021-054 
It was MOVED and SECONDED, 
that Trust Programs Committee recommend that Trust Council amend the 
Administration of the Community Stewardship Awards Program policy (2.1.11) 
to indicate that the program be offered once per Trust Council term. 
CARRIED 
 
Committee recessed at 11:00 a.m. and resumed at 11:07 a.m. 
 
TPC-2021-055 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff amend the Community 
Stewardship Awards Program Trust Council Policy to reflect the program to run 
in the final year of a term. 
CARRIED 
 
6.7 Policy Statement Amendment Project Update - Verbal Briefing 
 
Director Frater stated that a Request for Proposals has been posted to the BC Bid site; it 
closes on November 12; the evaluation of received bids is tentatively scheduled for 
November 17; and once a contract has been concluded, staff will be in a better position 
to report to Trust Council in December in regards to any amended timelines for the 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 6 of 7 
project and budget considerations.  She also stated that the current expectation of the 
conclusion of the contract will be in May, 2022, and that options to hire a 
communications person to support the project are being worked on.  Discussion 
included: 
 early and meaningful First Nation engagement is ongoing 
 the referrals process to other agencies was open from July 22 to October 22; 
responses are on the website; a report will be provided to Trust Council in 
December. 
 
7. NEW BUSINESS 
 
7.1  Freshwater Sustainability Strategy (FWSS) – Verbal Briefing  
 
Island Planner Chadwick provided a summary of the FWSS, indicating that it is a project 
of the Regional Planning Committee and they will be discussing it at their next meeting 
on November 3, 2021.  The strategy involves many aspects of Islands Trust work 
including communication, planning, reconciliation and science.  It includes a number of 
programs:  
 Groundwater Sustainability Science Program 
 Watershed Sustainability Science Program 
 Freshwater Sustainability Reporting Program 
 Cultural Knowledge and Engagement Program 
 
 
8. CORRESPONDENCE 
 
8.1  Correspondence from Trustees Morrison and Wolverton to Executive Committee, 
October 8, 2021, re: Sustained Learning  
 
The correspondence was provided for information. 
 
9. WORK PROGRAM 
 
9.1 Trust Programs Work Program 
 
Director Frater indicated that there are no recommended changes to the current Work 
Program. 
 
TPC-2021-056 
It was MOVED and SECONDED, 
that the Trust Programs Committee Work Program be forwarded to Trust 
Council as presented. 
CARRIED 
 
10. NEXT MEETING 
 
Next meeting is an electronic meeting on February 11, 2022. 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
October 29, 2021 Page 7 of 7 
 
12. ADJOURNMENT 
 
By general consent the meeting adjourned at 11:38 a.m. 
 
 
 
_________________________ 
Timothy Peterson, Vice Chair 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder