Islands Trust Regional Planning Committee community information meeting, November 3, 2021

[0:00:13] Voice 8: everything is now active

[0:00:15] Voice 12: and I will move into the background but I'm here to help with

[0:00:21] Voice 12: resolutions on the fly if necessary. Okay

[0:01:19] Trustee Busheikin: well I think we've got lots of people here and it is

[0:01:23] Trustee Busheikin: 10 o'clock so I'm going to call the meeting to order. I want to welcome everyone this is a

[0:01:28] Trustee Busheikin: meeting of the Regional Planning Committee and I want to start by acknowledging that we're meeting

[0:01:34] Trustee Busheikin: on the traditional treaty and unceded territories of many Indigenous people, many nations, and that

[0:01:42] Trustee Busheikin: we're very, really grateful for the stewardship they've provided for thousands of years and their

[0:01:51] Trustee Busheikin: willingness to work with us. So we have an agenda before us, and there has been a suggestion from

[0:02:03] Trustee Busheikin: staff a request to just shuffle the items a little bit so that we deal with the 6.2

[0:02:11] Trustee Busheikin: freshwater sustainable strategy and 7.1 business cases related to the implementation of that

[0:02:19] Trustee Busheikin: strategy before we do 6.1, because we have the consultant and staff here, and that is

[0:02:29] Trustee Busheikin: just a better use of their time rather than waiting while we move through the other material

[0:02:34] Trustee Busheikin: so i'm assuming there's no concerns with that okay any other suggested changes or additions to

[0:02:43] Trustee Busheikin: the agenda okay i'm not hearing or seeing any i will uh take it by general consent that we uh

[0:02:54] Trustee Busheikin: to approve the agenda as amended.

[0:02:58] Trustee Busheikin: Thank you, great.

[0:02:59] Trustee Busheikin: And we all have, there was the late,

[0:03:02] Trustee Busheikin: or the item that came to us late,

[0:03:03] Trustee Busheikin: the RFD around the local planning services delivery,

[0:03:07] Trustee Busheikin: everyone has that, but that's folded in,

[0:03:09] Trustee Busheikin: I believe, to the agenda right away.

[0:03:12] Trustee Busheikin: Great, well, thank you.

[0:03:16] Trustee Busheikin: So that means that we move on to minutes.

[0:03:23] Trustee Busheikin: so any uh amendments to the minutes go ahead oh

[0:03:33] Voice 2: i just got one question uh town

[0:03:35] Voice 2: and the i don't

[0:03:37] Trustee Busheikin: know what i skipped over town hall and i i

[0:03:40] Trustee Busheikin: shouldn't really do that it just

[0:03:41] Trustee Busheikin: last time i checked there there were no attendees for the town hall um but um we have um kurt

[0:03:50] Trustee Busheikin: stinch comb here from econics as the only um attendee so um unless i'm somehow wrong

[0:04:00] Trustee Busheikin: no town hall okay and no delegation i

[0:04:02] Voice 2: i didn't look at the name i just saw an attendee so i

[0:04:05] Voice 2: thought it was it

[0:04:07] Trustee Busheikin: could be that would that would be nice to someone attend and talk to us um so uh

[0:04:14] Trustee Busheikin: So minutes have been adopted.

[0:04:18] Trustee Busheikin: And so let's go on to the follow-up action list we have in here before us.

[0:04:22] Trustee Busheikin: Are there any staff updates or commentary from staff?

[0:04:29] Voice 1: David here.

[0:04:31] Voice 1: Let me just grab that.

[0:04:33] Voice 8: Yeah, go ahead.

[0:04:34] Voice 1: Yeah, follow-up action list.

[0:04:36] Voice 1: There's a few items.

[0:04:38] Voice 1: Most of these are actually completed.

[0:04:40] Voice 1: There is the first item there at the very top,

[0:04:43] Voice 1: which is on page 10 of the agenda says regional planning committee request staff report on the

[0:04:49] Voice 1: trust programs committee affordable housing discussion on the next planning committee

[0:04:53] Voice 1: agenda we haven't actually formally put anything on here for that so I don't have anything but we

[0:05:00] Voice 1: can certainly do something for your next meeting the next item that's in progress is item 2 under

[0:05:08] Voice 1: the 12th of may and this is uh request staff to bring back further analysis on the fee pilot

[0:05:14] Voice 1: structure uh including consideration of a cap and pack dedication this is for the fee bylaw

[0:05:22] Voice 1: so we haven't done anything on that either we probably need direction from the regional

[0:05:28] Voice 1: planning committee to make some time to do that kind of work because there's so much other stuff

[0:05:32] Voice 1: going on. The next page has, and the page after, have two big resolutions. Those are the resolutions

[0:05:41] Voice 1: that you did in relation to the policy 591, best management practices. So that is actually

[0:05:52] Voice 1: part of the work that you'll be looking at today in the draft policy. Page,

[0:06:00] Voice 1: Page 14, at the very top, there's consequential amendments to 6.2.1 and 6.7.1.

[0:06:14] Voice 1: I haven't done those consequential amendments.

[0:06:16] Voice 1: What I would do is once you get policy 591 to a place that you like, then I think it would be a good time to make the consequential amendments and bring those back to you as well.

[0:06:28] Voice 1: Those consequential amendments are really just to clean up 621 and 671 to remove any potential conflicts or confusing language to make sure that they're all working together properly.

[0:06:42] Voice 1: And then down at the bottom, number six, this is still on page 14.

[0:06:48] Voice 1: We asked the, you know, LTCs and Boeing if they've got any work in this area.

[0:06:55] Voice 1: haven't heard anything back um but if we do we'll let the regional planning committee know

[0:07:00] Voice 1: and then the next page all those items are completed

[0:07:05] Voice 1: as is the page after with the exception this is on page 16. um and actually they're all completed

[0:07:14] Voice 1: the business cases are all forwarded to the financial planning committee okay so that's

[0:07:19] Voice 1: a follow-up action list um

[0:07:22] Trustee Busheikin: thank you uh do we have any questions um or comments on the items

[0:07:29] Trustee Busheikin: on the follow-up action list and i would um let's let's try and work with the electronic raised

[0:07:39] Trustee Busheikin: hands um but if you know if i miss that because of how my screen is organizing your faces or

[0:07:48] Trustee Busheikin: whatever please just speak up uh no comments or questions i actually have um one question

[0:07:55] Trustee Busheikin: and that has to do with that item at the bottom of page 14 um it's because the denman island ltc

[0:08:04] Trustee Busheikin: had a meeting yesterday and we we didn't see that so is that just coming to us at our next meeting

[0:08:10] Trustee Busheikin: or um how is that working yeah

[0:08:13] Voice 1: i'll make sure it's on the next agendas i thought it had been

[0:08:17] Voice 1: consent but if it hasn't I'll make sure that happens okay

[0:08:20] Trustee Busheikin: good well I'm glad I asked yeah I

[0:08:22] Voice 1: was kind of away for a while so I may have got missed okay

[0:08:27] Trustee Busheikin: good so nothing else on the follow-up

[0:08:29] Trustee Busheikin: action list really good um tracking um mechanism uh okay thank you so then we're gonna get into

[0:08:37] Trustee Busheikin: the meat of things here with um 6.2 freshwater sustainability strategy uh there's been a huge

[0:08:46] Trustee Busheikin: amount of work and very um broad collaborative work that's gone into this and my personal sense

[0:08:54] Trustee Busheikin: is that it's breaking new ground for the islands trust to work in this way with a big um broad uh

[0:09:02] Trustee Busheikin: strategy trust-wide strategy approach to something as jurisdictually and um environmentally

[0:09:09] Trustee Busheikin: mentally uh complex as water so this is a big moment and i just want to thank uh staff and the

[0:09:16] Trustee Busheikin: consultants and all the members of the steering committee uh for their work in getting us this far

[0:09:22] Trustee Busheikin: uh and i am i'm gonna invite i assume hi kirk i assume that perhaps either staff or kirk either

[0:09:34] Trustee Busheikin: david or kirk or norris would like to introduce this and i don't know if you guys have talked

[0:09:38] Trustee Busheikin: about that ahead of time but i just invite yeah yeah i'll

[0:09:43] Voice 1: ask narissa to introduce it and then

[0:09:45] Voice 1: pass it over to kirk i think um just remind everybody where this came from it is the uh

[0:09:52] Voice 1: strategic plan item of council uh the work began and then we secured a fairly substantial

[0:09:59] Voice 1: grant and uh so we're able to accelerate some of the work um so marissa you can maybe just um give

[0:10:07] Voice 1: an overview of where we're at what you're looking for that'd be great thank you uh

[0:10:13] Voice 16: yeah thank you

[0:10:14] Voice 16: uh trustee bushaken and other trustees um so yeah as as david uh and um i trust you be seeking have i

[0:10:21] Voice 16: identified this this is uh this has been a um a big project a work in progress for the past year

[0:10:28] Voice 16: and we were very fortunate to get a substantial amount of funding from the province to enable us

[0:10:35] Voice 16: to do a really fulsome um process um so we were able to retain econics consulting who are very uh

[0:10:46] Voice 16: have a lot of background and experience in bringing diverse groups of people together to

[0:10:53] Voice 16: focus on developing water sustainability plans so with the province's help we were able to do that

[0:10:59] Voice 16: And so the strategy is ultimately the work of several people's input, including water purveyors, regional district representatives, people from the province.

[0:11:19] Voice 16: We had three trustees, Chair Bruce-Shakin, Trustee Patrick and Trustee Stamford were all part of the process, as well as staff and others.

[0:11:34] Voice 16: So it's been a very great process.

[0:11:38] Voice 16: Another, and I think I've talked to you before about this before, is we were also very fortunate to engage a number of cultural knowledge holders in the process.

[0:11:48] Voice 16: And so that, I think, really, really contributed a lot to the process in terms of everyone at the table understanding, getting a much deeper understanding of cultural values of water.

[0:12:01] Voice 16: And, and hopefully you'll find that reflected in the, in the, the strategy.

[0:12:11] Voice 16: So we do have Kurt here and we have William as well. So they're able to provide some additional information and answer questions.

[0:12:23] Voice 16: The request for decision that I have before you is simply to receive it.

[0:12:29] Voice 16: So I'm hoping everybody's had a chance to have a look at the strategy and has questions.

[0:12:36] Voice 16: questions and and then in terms of next steps we are looking to get support to

[0:12:44] Voice 16: pass it over to Trust Council for review and then to come back with a policy

[0:12:51] Voice 16: document so the idea being that this strategy will inform a policy and that

[0:12:58] Voice 16: that policy document will be a clean formatted document

[0:13:04] Voice 16: that can be shared widely.

[0:13:09] Voice 16: And we'll hopefully essentially form the basis

[0:13:13] Voice 16: for a lot of decisions moving forward related to water.

[0:13:19] Voice 16: So I'll just give you like a little bit of a summary

[0:13:22] Voice 16: of what the document contains

[0:13:27] Voice 16: in case you haven't had a chance to have a look at it but um so through the process uh our our

[0:13:34] Voice 16: group of of uh strategic advisors contribute uh help to identify the goals and the objectives and

[0:13:42] Voice 16: then a list of actions and the actions uh were then categorized into program areas uh because

[0:13:50] Voice 16: we felt that was the best way to essentially support the implementation moving forward of

[0:13:56] Voice 16: the various actions so one of those program areas is the groundwater sustainability planning

[0:14:03] Voice 16: program and that is is is the essentially the the groundwater or sorry the groundwater

[0:14:09] Voice 16: sustainability science program and that is the program that that William has been doing it's

[0:14:16] Voice 16: the science program that's the work that uh that has got us to um uh some of the the work uh the

[0:14:25] Voice 16: mapping and the groundwater uh the groundwater mapping and and uh uh water balance understanding

[0:14:33] Voice 16: water balance in a number of areas that so those a lot of those actions are around supporting the

[0:14:39] Voice 16: continuation of that program um and uh and that and extending it to um to include all of the

[0:14:49] Voice 16: islands we've got a watershed sustainability science program um and that one's focusing on

[0:14:56] Voice 16: watersheds and understanding watershed ecosystems and their relationship with uh with with fresh

[0:15:01] Voice 16: water groundwater and under that program is also um actions related to rainwater harvesting

[0:15:08] Voice 16: interesting. Then we've got what we've called what we're calling the cultural knowledge and

[0:15:13] Voice 16: engagement program, emphasizing the the need and the interest in really understanding the

[0:15:19] Voice 16: cultural significance of water for First Nations and collaborating with First Nations and Indigenous

[0:15:25] Voice 16: organizations on increasing community awareness about water related cultural values, interests,

[0:15:32] Voice 16: and inherent rights and that that is the that is the big outreach program so I know there's been a

[0:15:39] Voice 16: lot of discussion around this table and there certainly was a lot around our strategic advisory

[0:15:43] Voice 16: round table around the need for education and engagement when it comes to understanding water

[0:15:51] Voice 16: understanding the vulnerabilities that exist on the islands and you know the things that

[0:15:58] Voice 16: that local residents can be doing

[0:16:00] Voice 16: to support conservation of water.

[0:16:02] Voice 16: Then we've got the third program

[0:16:06] Voice 16: is the Freshwater Sustainability Reporting Program.

[0:16:09] Voice 16: And that focuses on the publication

[0:16:11] Voice 16: of a state of freshwater report every four years

[0:16:14] Voice 16: at the end of each term,

[0:16:17] Voice 16: so that all of what we know can be recorded

[0:16:24] Voice 16: and where we've come can be understood

[0:16:26] Voice 16: and what's needed to move forward it can be also understood so that the strategic plan decisions

[0:16:34] Voice 16: can be made for for each term and the the the strategy also recognizes that

[0:16:42] Voice 16: you know each budget year will be we'll be looking at what what we've done and what we need to to do

[0:16:51] Voice 16: in in in each successive year so we've also created a category well recognizing that a lot of these

[0:17:00] Voice 16: other a lot of these actions will require collaboration with a number of different

[0:17:07] Voice 16: agencies we've we've also we've also created a category related specifically to

[0:17:16] Voice 16: collaboration to emphasize some of the areas where um where we we we need more um work with

[0:17:25] Voice 16: the province um with regional districts and uh you know to to start to encourage continued dialogue

[0:17:32] Voice 16: and um and work to work towards some common goals because i mean essentially you know everybody's

[0:17:38] Voice 16: trying to work towards the same goal and as we know um you know governments are often sort of

[0:17:42] Voice 16: of crossing paths and not quite hitting the mark

[0:17:45] Voice 16: with each other.

[0:17:46] Voice 16: So we really tried to identify some of the key areas

[0:17:51] Voice 16: where we need to be focusing with other governments.

[0:17:55] Voice 16: So I think that's a basic summary, I guess,

[0:18:01] Voice 16: of what's contained in the strategy.

[0:18:06] Voice 16: There's also some identification of implementation steps

[0:18:11] Voice 16: and areas that we need we can be focusing on to sort of get going and

[0:18:17] Voice 16: some of those are our focus of the of the of the business cases that we'll

[0:18:23] Voice 16: talk about a bit later I'm specifically focusing on the freshwater state of

[0:18:29] Voice 16: freshwater report process and an outreach so I'll leave it at that and I

[0:18:35] Voice 16: I will just open it up, if I may, Chair Boucherkin to Kirk and William, if they'd like to add

[0:18:48] Voice 16: anything.

[0:18:51] Voice 16: That sounds good.

[0:18:52] Trustee Busheikin: Yes, please.

[0:18:54] Voice 13: Everybody hearing me okay?

[0:18:56] Great.

[0:18:58] Voice 13: Okay.

[0:18:58] Voice 13: Thank you, Chair Boucherkin, and thanks for the opportunity to be here today.

[0:19:03] Voice 13: I don't actually often get the chance to be there for the approval processes on these

[0:19:07] Voice 13: things.

[0:19:07] Voice 13: so it's nice to be able to see it i guess one of the advantages of the zoom world we live in now

[0:19:12] Voice 13: anyway um before i get into just a couple of comments i want to make i just want to recognize

[0:19:18] Voice 13: some other members of our team on the consulting side that helped with this so we also have worked

[0:19:23] Voice 13: with compass resource management on this project uh kind of a partner firm based in vancouver

[0:19:28] Voice 13: uh so ellen failing failing and natasha overdoing were were on the team as well as uh rebecca

[0:19:35] Voice 13: commercial from my team so thanks to them so I'll be quick but I just want to point out a couple of

[0:19:41] Voice 13: things with this project that were maybe a bit different from what I usually see with this kind

[0:19:48] Voice 13: of work so econics has been doing this kind of stuff for a long time now over a decade

[0:19:54] Voice 13: and we work with we've worked with about a third of all the local governments of British Columbia

[0:19:58] Voice 13: just to put it in perspective as well as a good chunk of the regional governments in Ontario

[0:20:04] Voice 13: We've worked with probably about a third of the regional districts in BC.

[0:20:08] Voice 13: So we've done a bit of this over time and written a few strategies over the years, but

[0:20:15] Voice 13: this one stands out in my mind for a couple of reasons.

[0:20:20] Voice 13: The first is that this process was, in my mind, unusually collaborative, which I guess

[0:20:27] Voice 13: I found surprising because it was one of the first ones that we started in the middle of

[0:20:30] Voice 13: the pandemic.

[0:20:31] Voice 13: So we had to do all this work virtually.

[0:20:34] Voice 13: I've not actually been in the same room as William since we started this project.

[0:20:38] Voice 13: I did run into Nerissa once locally, but it's all been done virtually.

[0:20:43] Voice 13: And yet it was very collaborative insofar as we had really good input from a lot of

[0:20:49] Voice 13: your stakeholders.

[0:20:50] Voice 13: Nerissa already mentioned, you know, we had input from a bunch of some of your water service

[0:20:55] Voice 13: service providers in the islands, regional districts, some developers, the province.

[0:21:02] Voice 13: That was great.

[0:21:03] Voice 13: But I think what sets it apart for me is that we had really good input from some trustees.

[0:21:10] Voice 13: So I want to thank Trustee Bushekin, Patrick, and Stanford, who all three of you really

[0:21:15] Voice 13: dug in on this passionately.

[0:21:17] Voice 13: We met with you offline.

[0:21:20] Voice 13: You also participated in the advisory roundtable.

[0:21:22] Voice 13: table. And then Trustee Boushakian and Patrick also provide and Stanford

[0:21:26] Voice 13: actually all provide

[0:21:28] Voice 13: us with some feedback on the draft. So that was great. We also had this indigenous cultural

[0:21:35] Voice 13: knowledge holder process running in parallel. And that was unusual, and I hope the way of

[0:21:40] Voice 13: the future. And we really worked hard to try and reflect the perspectives that those cultural

[0:21:47] Voice 13: knowledge holders shared with us throughout the project um so you know um it was special

[0:21:54] Voice 13: in my mind the meetings that we had with them and what they had to say and we we did really try our

[0:22:00] Voice 13: very best to make sure that it's it's sort of embedded throughout the strategy and i think

[0:22:04] Voice 13: we've done a lot better in that respect than any any document any document i've worked on in the

[0:22:09] Voice 13: past in terms of reflecting indigenous perspectives um and then finally i i really want to commend uh

[0:22:16] Voice 13: Nerissa and William who both you know put a lot of time and energy and passion into the document

[0:22:24] Voice 13: so the end result of that is like what what you've got in front of you now I don't consider

[0:22:29] Voice 13: it to be an econics document it's not a consultant's document anymore it's really

[0:22:32] Voice 13: an island's trust document we we tried to write it with your voice as Nerissa mentioned we did

[0:22:39] Voice 13: some major restructuring to time make it align better with how you do your business in terms

[0:22:44] Voice 13: of programs um we tried very hard to make it a federation-wide strategy not sort of overly

[0:22:50] Voice 13: reflecting any one island's issues um and um and i also you know as i alluded to earlier i think it

[0:23:00] Voice 13: does align very well with your reconciliation efforts which i think islands trust is really

[0:23:05] Voice 13: headed in the right direction with and so we've tried to make sure that this strategy although

[0:23:09] Voice 13: it's about you know fresh water it also fits tightly with what you're doing with reconciliation

[0:23:13] Voice 13: so those to me are all

[0:23:14] Voice 13: very good things and i'm i'm very proud of the document that's resulted

[0:23:18] Voice 13: of that from all that effort um again you know from the perspective of having been around you

[0:23:25] Voice 13: know not my first rodeo i suppose so um so uh all those things and then the last thing i want

[0:23:32] Voice 13: to say is i really do you know again having worked with many other communities with all kinds of water

[0:23:36] Voice 13: water challenges you you know I can say with a bit of authority that you definitely do have some

[0:23:41] Voice 13: pretty significant water challenges I think that's obvious to everybody here probably but

[0:23:46] Voice 13: um you know I'm just coming at it from an outside perspective and I can I can validate that um so

[0:23:52] Voice 13: I think you know if you don't um continue to sort of take fresh water uh issues seriously it's going

[0:23:58] Voice 13: to become a limitation to Community development and you know I you know I can speak in this case

[0:24:04] Voice 13: from even work that i've done in australia when i was involved in the drought situation there you

[0:24:09] Voice 13: know what what you're going to see if violence trust doesn't take these issues seriously is it'll

[0:24:15] Voice 13: increasingly be a source of conflict within the community uh and uh you know a source of

[0:24:20] Voice 13: discontent and so i think right now is definitely the time to take on the water issues and i hope

[0:24:25] Voice 13: this strategy that we've all prepared gives you kind of the umbrella to um to take all those uh

[0:24:31] Voice 13: all these issues on and bring some cohesion for the community thank you

[0:24:37] Trustee Busheikin: thank you very much

[0:24:43] Trustee Busheikin: um uh william would you like to make some comments freshwater specialist shulba

[0:24:51] Trustee Busheikin: um

[0:24:52] Voice 14: yeah uh thank you chair so yeah i would i would like to um uh thank and also congratulate

[0:25:00] Voice 14: Kirk for all of their work in this process. Like you said, there was a whole team behind

[0:25:09] Voice 14: it. And this is my, oh wow, my third process that I have undertaken with the Connex before

[0:25:18] Voice 14: it was the Regional District of Nanaimo was drinking water and watershed protection program,

[0:25:22] Voice 14: their action plan 2.0, which was the update from a decade of their program. And so this

[0:25:29] Voice 14: is looking into the future to the next decade and then as well as the uh cowichan valley regional

[0:25:36] Voice 14: district's drinking water watershed protection program which was a brand new program that then

[0:25:42] Voice 14: went through a referendum and was passed and and so that's a brand new project and actually they're

[0:25:48] Voice 14: just hiring for their watershed coordinator i just saw the posting so that project is is moving on

[0:25:54] Voice 14: looks like it's going to be successful and and i through those two projects i kind of thought i had

[0:26:01] Voice 14: a sense of how this project was going to work but um of course everything's really unique in

[0:26:06] Voice 14: the islands trust area and and this process was was a lot different than the other ones like the

[0:26:12] Voice 14: consultation and how much input was received and then integrated into the document from

[0:26:21] Voice 14: from the SAR and from, and our view of the traditional from the traditional knowledge holders like that wasn't a process that I was exposed to in the other two projects.

[0:26:32] Voice 14: I'm not saying that wasn't there but I just wasn't exposed to it so seeing how the consultants handled like that input and how that made its way in, in, in part into the strategy was was really exciting.

[0:26:48] Voice 14: um and and inspiring and as well as like uh Kirk and and their team had to go through some

[0:26:58] Voice 14: pretty heavy um not not not just um review from Nerissa and I but Nerissa and I had

[0:27:07] Voice 14: very strong convictions of what this strategy uh needs to have in order to

[0:27:13] Voice 14: to be successful in the islands trust context and that was where really the rubber hit the

[0:27:20] Voice 14: road and that was the hard work and and I was really inspired about the engagement that

[0:27:28] Voice 14: that the team put in with staff towards the end and and of course it's not just Nerissa

[0:27:33] Voice 14: and I's voice like this is what we've heard from other staff and and side conversations

[0:27:39] Voice 14: with trustees and and we're out in the community as well so we brought that perspective in to our

[0:27:45] Voice 14: review back to connex and um and yeah so the the final product um is something that is kind of like

[0:27:54] Voice 14: a harmonization like across the engagement i think but and as kirk said it's not so much a

[0:28:01] Voice 14: consultant's report rather a a document that's that's an island's trust document it does need

[0:28:08] Voice 14: to go through another stage to become policy of course um but uh yeah so i i i i really i'll

[0:28:19] Voice 14: leave it by saying that the engagement process between staff was really respectful and and i

[0:28:27] Voice 14: think that our voice was heard and um but yet there's no way staff could do this on our own

[0:28:33] Voice 14: and the the the impact that econics has made on the freshwater strategy um is is going to be long

[0:28:42] Voice 14: lasting as as their impact across the the the coastal region of british columbia with their

[0:28:48] Voice 14: work with the drinking water watershed protection program so i i just want to say thanks thank you

[0:28:53] Voice 14: to kirk and and and a special thanks to narissa for for all all your work on this it's it's been

[0:29:00] Voice 14: and quite a process.

[0:29:01] Voice 14: And I think it's going to ultimately enrich our ability

[0:29:08] Voice 14: to address a top priority of the constituents

[0:29:12] Voice 14: of the Islands Trust area.

[0:29:16] Voice 14: Every survey that goes out, freshwater is at the top,

[0:29:20] Voice 14: the surveys from the province,

[0:29:21] Voice 14: the freshwater concerns are at the top.

[0:29:24] Voice 14: When I go out into community,

[0:29:27] Voice 14: people are talking about freshwater

[0:29:28] Voice 14: water and it's this is our time to to um really engage with that in a structured way and i think

[0:29:36] Voice 14: that's what the strategy does for us um yeah and i'm open to ask um handling any questions if there

[0:29:42] Voice 14: are any about the technical aspects of the programs um so yeah thank you thank

[0:29:50] Trustee Busheikin: you uh so

[0:29:52] Trustee Busheikin: So just to focus the discussion, I'll remind everyone that we have two recommendations

[0:29:58] Trustee Busheikin: on page 75.

[0:30:00] Trustee Busheikin: to receive the strategy and forward to council for review and to request staff to return with a

[0:30:08] Trustee Busheikin: policy document um based on the strategy so that's where we're going to um and but i think

[0:30:16] Trustee Busheikin: first i'd like to just open it up for any general comments and then um questions um uh about the

[0:30:23] Trustee Busheikin: the strategy about what went into creating it,

[0:30:28] Trustee Busheikin: any questions really related to it

[0:30:31] Trustee Busheikin: that are important at this point.

[0:30:33] Trustee Busheikin: So please put up your hand if

[0:30:38] Voice 8: you have a question

[0:30:39] Voice 8: or a comment.

[0:30:46] Voice 8: Go ahead,

[0:30:47] Trustee Busheikin: Trustee Wolverton and then Trustee Patrick.

[0:30:51] Voice 5: Yeah, just to say, I really appreciate all this work.

[0:30:55] Voice 5: I mean, it's fabulous, and I like the recommendations and the strategies.

[0:31:02] Voice 5: I think there's, you know, a lot of good stuff there, and I'm hoping, you know, that, for example, with the monitoring wells, we're adding one now and hoping to add another one in the next little while to give us some more information to go by.

[0:31:22] Voice 5: um i was also wanting to to i'm hoping that we could come up with some money for some signage

[0:31:32] Voice 5: before next spring that would go just right at the at our ferry terminals uh a nice a nicely

[0:31:40] Voice 5: designed sign that would talk about this the you know the water uh issues and in this area that it

[0:31:47] Voice 5: so you know please conserve water you know our water you know just something that that is

[0:31:52] Voice 5: eye-catching not too wordy and could be right there as people come off the boat

[0:32:01] Voice 5: thank you uh

[0:32:03] Trustee Busheikin: trustee patrick um

[0:32:07] Trustee Patrick: um i this is this is a very important process and i think it is a

[0:32:13] Trustee Patrick: you know a turning point for the way we look at major issues in the islands and i do want to thank

[0:32:19] Trustee Patrick: everyone that's that's been involved and we do have a lot to celebrate we've done a lot we have

[0:32:23] Trustee Patrick: made huge progress um and so as i as i make comments please don't uh take these as i'm not

[0:32:30] Trustee Patrick: trying to criticism this is about setting setting a stage as we go forward in a solid process that

[0:32:36] Trustee Patrick: we could repeat over and over again i think of the forestry issues agriculture all of these things

[0:32:40] Trustee Patrick: that we could do with this kind of uh approach and i can also tell you my last local trust

[0:32:46] Trustee Patrick: trust committee, when I gave my trustee report, I said, I'm really going to lean into for the rest

[0:32:50] Trustee Patrick: of this term, the in cooperation part of our mandate. That is, I'm going to put all my energy

[0:32:57] Trustee Patrick: in those words to build, because we can't do anything in this world without partnering strongly

[0:33:05] Trustee Patrick: with others. The first thing that really caught my eye in this version that we received was right

[0:33:14] Trustee Patrick: in the second paragraph in the executive summary it says fresh water sustainability needs to be

[0:33:19] Trustee Patrick: the lens through which islands trust land use decisions are made

[0:33:26] Trustee Patrick: and that really raised some concerns with me well yes water is short and yes it's important but i'm

[0:33:35] Trustee Patrick: we need to be very careful it is a lens is it the lens when we have to make land use decisions

[0:33:42] Trustee Patrick: they're they're complex we need to be looking at overall values of our of our communities and

[0:33:48] Trustee Patrick: making good decisions and if we just make water be the decision um i think we're only leading into

[0:33:56] Trustee Patrick: that world of conflict even further with uh with uh that kurt was taught you know that we're going

[0:34:01] Trustee Patrick: to see more and more conflict with water and if we are only battling water as being the decision

[0:34:06] Trustee Patrick: that we make. I'm a bit concerned. I was reading in the Urban Institute initiative, it said,

[0:34:14] Trustee Patrick: when we stop using the tools and policies of community development to wield power and influence

[0:34:20] Trustee Patrick: over people, we can imagine the transition into a better place together. And so I'm just

[0:34:27] Trustee Patrick: warning that we have to be careful not to use water as a powerful tool to say no,

[0:34:33] Trustee Patrick: all um that we need to really take it into context with all all of the decisions that we have

[0:34:38] Trustee Patrick: um the other piece i think is i said lean into the partnership part is we don't own the water

[0:34:44] Trustee Patrick: the water belongs to the province uh and we have a a piece to play so i i i really want to look and

[0:34:56] Trustee Patrick: say you know um is this a plan that's that's embraced and supported by the province um and

[0:35:04] Trustee Patrick: that we are helping them move as well as they are helping us in the decisions that we we make

[0:35:12] Trustee Patrick: because um i know it's easy to criticize the province for not having enough resources and

[0:35:18] Trustee Patrick: time and people to do things but hey trustees don't you hear that from your constituents all

[0:35:23] Trustee Patrick: the time about us so it's it's um you know we have to partner with the province and help you

[0:35:32] Trustee Patrick: know achieve the overall goals of these resources so i just want to make sure that that flavor is

[0:35:37] Trustee Patrick: strong and and in here and um and the only you know i i know i made a comment before and it's

[0:35:45] Trustee Patrick: still here i know i talked to narissa this table that's up here we can't do any of tasks one you

[0:35:52] Trustee Patrick: you know, the top ones in the upper sections

[0:35:54] Trustee Patrick: without collaborating with other people.

[0:35:57] Trustee Patrick: And then we have a separate section

[0:35:58] Trustee Patrick: on collaborative and collaboration advocacy.

[0:36:01] Trustee Patrick: So I think we need to strongly in this plan,

[0:36:05] Trustee Patrick: you know, we can't do anything without collaboration.

[0:36:08] Trustee Patrick: So having a section called collaboration,

[0:36:09] Trustee Patrick: I think we need a different name for that.

[0:36:11] Trustee Patrick: I don't know what it is.

[0:36:13] Trustee Patrick: I don't have a magic word there.

[0:36:15] Trustee Patrick: And I know Kirk and Nerissa and others

[0:36:17] Trustee Patrick: that it's stressed over trying to come up

[0:36:20] Trustee Patrick: with a new title for that section,

[0:36:23] Trustee Patrick: but I think we have to be cautious you know the province has done done a lot you know never enough

[0:36:29] Trustee Patrick: just like you know we've never never done enough either but we need to make sure we've credited

[0:36:35] Trustee Patrick: you know the work that's been done and and so there's sort of a ongoing piece and then there's

[0:36:41] Trustee Patrick: even the furthering furthering of collaboration or you know the as we really try to change the

[0:36:49] Trustee Patrick: playing field that we're in uh and i'll leave that for my comments for now okay

[0:36:55] Trustee Busheikin: thank you i

[0:36:57] Trustee Busheikin: mean we'll eventually need to figure out what we want to do with them with these all these comments

[0:37:04] Trustee Busheikin: um whether it's specific amendments to the wording in the plan or sending it back for more work or

[0:37:13] Trustee Busheikin: um yeah but we'll let's get to that but let i'll keep taking comments so um trustee

[0:37:19] Voice 8: dots please

[0:37:26] Voice 8: You are muted.

[0:37:30] Voice 6: I think Trust Council as a whole, this report is great for Trust Council as a whole, but it's kind of like all of a sudden we've discovered water's an issue.

[0:37:39] Voice 6: I came here in 1960 as a child.

[0:37:42] Voice 6: You know, the sign was on the toilet in those days.

[0:37:45] Voice 6: So on Main Island, we have signs everywhere.

[0:37:48] Voice 6: We have people, we probably have more rainwater collection tanks per capita than anyone.

[0:37:52] Voice 6: So water and development, certainly where I live and even within our water districts who held many workshops, Mary Cooper, who was our hero.

[0:38:02] Voice 6: So the education was here. A lot of it, I think, is perhaps in the bigger water districts like you would have in Victoria with CRD.

[0:38:09] Voice 6: But even there, people are aware that water is a problem. So education is key.

[0:38:14] Voice 6: Education is key to having people reduce the amount they use wherever they live, but to

[0:38:20] Voice 6: completely tie development, and especially in the future, because Maine is at build-out

[0:38:25] Voice 6: virtually.

[0:38:25] Voice 6: And so what are we going to do in 20 years?

[0:38:28] Voice 6: Well, we don't have any water, therefore we don't develop, therefore no one can afford

[0:38:31] Voice 6: to live here.

[0:38:32] Voice 6: So we have to temper that information with the practicality of how do we reduce usage,

[0:38:38] Voice 6: how do we create rainwater storage, how do we look at alternatives instead of draining

[0:38:42] Voice 6: everything out of our either our lakes as Magic Lakes does or out of our aquifers. So I would like

[0:38:49] Voice 6: to see us kind of take a more practical approach about development and as what Laura said said it

[0:38:54] Voice 6: well but development water the two can happen you just need to do it the right way. I don't think

[0:39:01] Voice 6: saying we have no water therefore no development is the right answer.

[0:39:08] Trustee Busheikin: Thank you and remember to

[0:39:11] Trustee Busheikin: to take your hand down uh trustee long rice yeah

[0:39:15] Voice 2: yeah thank you yeah no i appreciate the report

[0:39:18] Voice 2: that came out it's it's good the the concept of education and implementation and i station

[0:39:25] Voice 2: recommendations that are put on later i didn't have as much of a problem with the term the lens

[0:39:31] Voice 2: through it should be looked through i think maybe a better word might be a key lens rather than the

[0:39:37] Voice 2: I mean, water is essential for humans and for the rest of the inhabitants of the ecosystem.

[0:39:46] Voice 2: So it's always going to be a limiting factor, water.

[0:39:49] Voice 2: I mean, we have to accept the fact that development is an issue.

[0:39:55] Voice 2: That's why we have issues with water, because of development and compounded and made worse

[0:40:01] Voice 2: by climate change where our water is changing.

[0:40:03] Voice 2: So I appreciate the report.

[0:40:05] Voice 2: I think it's great.

[0:40:07] Voice 2: My hope is that we can implement as Trustee Dodd said, it has been an issue for many years.

[0:40:21] Voice 2: So it's not something new, it's just been exacerbated by climate change now.

[0:40:28] Voice 2: And I'm hoping that we can implement sooner than later as well, rainwater catchment, things

[0:40:35] Voice 2: things like that um we can spend you know years educating people but in the meantime new people

[0:40:43] Voice 2: come in and unless we've got our land use bylaw and our regulation in order it's not going to

[0:40:50] Voice 2: make a difference it hasn't you know we've got we have problems now with saltwater intrusion

[0:40:56] Voice 2: and it's uh drills drilled wells you know so uh anyway that's that's my view

[0:41:05] Trustee Busheikin: thank you um i don't see any more hands now and i just i think we're you know um feedback and

[0:41:13] Trustee Busheikin: ideas are sort of building up here and maybe we want to um take a moment to think about uh and

[0:41:21] Trustee Busheikin: some of this is just general and it's going to come before council and and we'll what we're

[0:41:25] Trustee Busheikin: hearing will feed into our thoughts at council but um i guess um you know specifically i heard

[0:41:35] Trustee Busheikin: from from well now a couple times that consideration of uh like a little but key linguistic change

[0:41:42] Trustee Busheikin: around water is the lens and i think that's on page 80 um perhaps to water is a key lens um

[0:41:50] Trustee Busheikin: Um, so, uh, that might be something specifically to do.

[0:41:57] Trustee Busheikin: And then, um, also trustee Patrick, I mean, you were talking about wanting to make sure

[0:42:01] Trustee Busheikin: that, um, the report really, uh, sends a message of collaboration with the province.

[0:42:09] Trustee Busheikin: So if you, you know, is there something specific you wanted is just some language added around

[0:42:16] Trustee Busheikin: that or something changed, or is it just something that you'd like us all to keep

[0:42:20] Trustee Busheikin: keep firmly in mind as we continue to talk about water

[0:42:25] Trustee Busheikin: and do activities and programs around water.

[0:42:28] Trustee Busheikin: Go ahead.

[0:42:29] Trustee Patrick: I think, I guess I'd say there's one weakness

[0:42:36] Trustee Patrick: would be the roles and responsibilities piece.

[0:42:40] Trustee Patrick: Just putting the table from the Ministry of Lands

[0:42:43] Trustee Patrick: and Resources table two there on page 92

[0:42:45] Trustee Patrick: of the agenda package is to me not good enough.

[0:42:52] Trustee Patrick: that you know you've heard me say water's messy there's a lot of fingers in the pot of managing

[0:42:58] Trustee Patrick: water and and the province is probably the biggest finger in the pot because they're the owners they

[0:43:05] Trustee Patrick: license it they have their involvement and I think it's you know and I and and those tasks

[0:43:14] Trustee Patrick: about harmonizing processes and things like that those aren't little those are big issues those

[0:43:19] Trustee Patrick: are important issues we heard from our you know laura you know and uh kate louise and i were in

[0:43:26] Trustee Patrick: the in the round table where you know it what was powerful about the round table is we had you know

[0:43:31] Trustee Patrick: we had developers we had you know we had a wide range of people around the room and we heard from

[0:43:36] Trustee Patrick: applicants saying you know your process is really difficult and it you know you make us do jump

[0:43:41] Trustee Patrick: through these hoops and then we got to go through these other hoops with this other agency and these

[0:43:45] Trustee Patrick: other hoops with these other agencies and harmonization is important and um and those

[0:43:52] Trustee Patrick: are the ones that we hear as trustees and around our table making decisions when an applicant's

[0:43:57] Trustee Patrick: going you know why are you making me do this when you know the province is only making me do that so

[0:44:02] Trustee Patrick: those are really big issues that need need attention and it and it stems from the roles

[0:44:08] Trustee Patrick: and responsibilities what is our role where do what where does our authority stop and where does

[0:44:14] Trustee Patrick: the province start and i think that's maybe one area that it's not clear okay

[0:44:24] Voice 16: narissa yeah hi i'm

[0:44:26] Voice 16: not i'm not sure if david wants to speak to this but uh david marler and i did uh have a chat

[0:44:32] Voice 16: earlier today and uh we're thinking that uh another category to add there um could be coordination and

[0:44:40] Voice 16: And that, in fact, the Islands Trust Council has a legislative ability or, I guess, defined in legislation to play a coordination role.

[0:44:52] Voice 16: So that's something that we can we could add to that table to sort of just highlight that.

[0:45:02] Trustee Busheikin: Yeah. OK. And if I may just put myself on the speaker's list.

[0:45:07] Trustee Busheikin: um i am yeah i spent some time on that page sort of looking at the table and finding it um

[0:45:16] Trustee Busheikin: sort of overwhelming i mean it's very simple in a way but um to sort of wrap my head around

[0:45:23] Trustee Busheikin: everything it's a it's a very condensed uh information piece there's a lot behind it but

[0:45:30] Trustee Busheikin: But I think that it might be a communications project down the road or part of some more outward facing communications activity we're doing to look at how to unpack it a bit so that the information is more absorbable.

[0:45:52] Trustee Busheikin: i mean it could have a sort of a question answer format like almost like situations or who's in

[0:45:58] Trustee Busheikin: charge of water how do i know this or i want to do this and then who gets involved uh because

[0:46:04] Trustee Busheikin: that's sort of how we experience it you know i want to um rezone my property or i want to uh

[0:46:12] Trustee Busheikin: you know start a business i want to get into agriculture what do i do i'm worried about

[0:46:17] Trustee Busheikin: the wetland how do I find out who protects it like kind of more of that almost a user's guide

[0:46:23] Trustee Busheikin: to jurisdictional overlap uh could be amazing but that's quite a bit of work

[0:46:27] Trustee Busheikin: um and so I'm also really cognizant that we've we want to keep this moving and need to be realistic

[0:46:35] Trustee Busheikin: about um about the work involved in um in doing more with it right now uh so and I see Kirk has

[0:46:45] Trustee Busheikin: his hand up i think it's a great time to hear from him uh

[0:46:50] Voice 13: thank you trustee shaken so uh trustee

[0:46:52] Voice 13: patrick i i you're you're not wrong um you know this this is a big issue for all of the communities

[0:46:59] Voice 13: we work with this kind of collaboration with the province um you know how do we how do we get the

[0:47:04] Voice 13: province to step up a little bit more is sometimes the issue um and then how do we you know get

[0:47:11] Voice 13: people to work together given that they have different authorities over the same thing so we

[0:47:16] Voice 13: we've struggled with this throughout the project and we struggled with it in the design of this

[0:47:19] Voice 13: document for sure. So all I can really do is tell you kind of how we've tried to deal with it

[0:47:27] Voice 13: and incorporate it into the document and then if we need to take another run at it we can.

[0:47:34] Voice 13: So what we've done is we have a section in the executive summary that talks briefly about

[0:47:42] Voice 13: uh you know so successful implementation of the program actions will require sustained

[0:47:46] Voice 13: partnerships and focused advocacy to draw on the experience and resources of other agencies

[0:47:51] Voice 13: given the complex jurisdictional structure of water management in british columbia so we've

[0:47:55] Voice 13: tried

[0:47:55] Voice 10: to like you know pepper

[0:47:56] Voice 13: that sentiment in throughout the document in terms of just

[0:47:59] Voice 13: at least writing down that that issue exists um we put in the section um with uh

[0:48:07] Voice 13: that you alluded to about working with other agencies

[0:48:13] Voice 13: which is section two five starting on page seven partnerships and fresh water stewardship so we've

[0:48:18] Voice 13: written a bit of text to describe the complex nature and then we have this long list of all

[0:48:23] Voice 13: the agencies that are involved table one and then table two the one you mentioned

[0:48:28] Voice 13: which i agree trust you be shaken it is complicated but you should have seen the first

[0:48:31] Voice 13: version um where we tried to even kind of describe you know how that all works together it would need

[0:48:39] Voice 13: a uh you'd need another dimension and space and time i think to do it properly um so you know at

[0:48:45] Voice 13: least we've tried to do it all through there and then i i hear loud and clear the issue you're

[0:48:49] Voice 13: raising about this uh this use of the word collaboration in this separate section on

[0:48:54] Voice 13: collaboration and we we toyed with other words there so you might recall that your first draft

[0:49:01] Voice 13: would have seen just had the word collaboration with other agencies and what we've done now is

[0:49:06] Voice 13: at least insert the word advocacy so collaboration and advocacy with other agencies to highlight that

[0:49:11] Voice 13: there's it's more than just about kind of working together nicely it's also about trying to hold

[0:49:15] Voice 13: people accountable and you know deal with the issues that are in their jurisdiction

[0:49:22] Voice 13: so we did at least insert that word and trustee Patrick we played with other words like working

[0:49:28] Voice 13: with other nations other agencies cooperating with other agencies and we just couldn't quite

[0:49:32] Voice 13: hit on something you know we pulled out our thesaurus too and we just couldn't quite hit

[0:49:37] Voice 13: on anything that that hit the mark close enough so we stuck with collaboration so i do i do hear

[0:49:43] Voice 13: loud and clear this this issue you're raising which is that you know none of this can be done

[0:49:47] Voice 13: on your own um and i i i'm struggling to find a better way to describe it in text

[0:49:54] Voice 13: than what we've done here so yeah uh just briefly on the other issue we also had a little bit of

[0:50:01] Voice 13: discussion about water is the key lens uh and i i uh without taking you too deep into the

[0:50:09] Voice 13: the uh the sausage factory that's what we ended up with but it's i think that's an easy fix um along

[0:50:14] Voice 13: the lines of what trustee langaris suggested is if we kind of soften that language a little bit

[0:50:18] Voice 13: and it appears

[0:50:19] Voice 13: twice in the document once in the executive summary once in the introduction

[0:50:22] Voice 13: So to me, that could be a fairly easy fix.

[0:50:27] Trustee Busheikin: Thanks.

[0:50:30] Trustee Busheikin: William.

[0:50:34] Voice 14: Thank you, Chair.

[0:50:35] Voice 14: So to speak to your comment, Chair Bouchakin, like having more of like that question and

[0:50:44] Voice 14: answer of, you know, if I want to resell my property, do this, or like more information

[0:50:51] Voice 14: that is detailed towards towards an applicant applicant process or the like I think that is

[0:51:01] Voice 14: exactly what the strategy is proposing to undertake as we go forward right there's and

[0:51:11] Voice 14: and I think there from other comments that I've heard there's a lot of comments about action like

[0:51:17] Voice 14: uh trustee wolverton says can we put a sign you know at uh when you enter galliano well that's

[0:51:24] Voice 14: part of the outreach program and and and like we should be looking at uh trustee dodds was saying

[0:51:30] Voice 14: we should be looking at um uh rainwater harvesting and and what can um communities do when they're

[0:51:38] Voice 14: already built out and is this just a development centric focus strategy or or is there conservation

[0:51:45] Voice 14: conservation methods and and other educational outreach um and that is what the strategy is

[0:51:51] Voice 14: ambitiously proposing right and the the goal of the strategy wasn't to put all of that information

[0:51:59] Voice 14: within the strategy it was to lay the framework and the pathway forward uh to to take on that

[0:52:07] Voice 14: that work but then within every um well annual cycle for budgeting of course but we're proposing

[0:52:15] Voice 14: that um that like for the new trust council they'll come in after the election that we'll

[0:52:21] Voice 14: have a freshwater forum with the trustees to to gather these types of concerns and and and wants

[0:52:29] Voice 14: from not only themselves but from their constituents and then frame them within the

[0:52:35] Voice 14: freshwater strategy within the programs and then staff will then uh build the projects around that

[0:52:43] Voice 14: what the strategic process has done so far is gathered um kind of the obvious actions that

[0:52:52] Voice 14: it's like that the constituents and staff and the strategic round table have have put together and

[0:52:59] Voice 14: we filter through and then put them into these programs and as the strategy advances we're

[0:53:06] Voice 14: where the strategy would be committed to addressing those actions as they um become the

[0:53:13] Voice 14: actions of the day really so um i i think that there is a healthy balance here of detail but

[0:53:23] Voice 14: as well as framework and and for a pathway forward and and i i would caution of putting in more of

[0:53:34] Voice 14: that detail um in the strategy as it sits because those will become part of the programs going

[0:53:41] Voice 14: forward so if we can try to focus that this is a um you know we're steering the ship in a direction

[0:53:49] Voice 14: direction to go and and we have our tools with us and then we'll take on the the challenges of the

[0:53:55] Voice 14: day um and I think that's how the how the strategy is is laid out that's my understanding of it

[0:54:03] Voice 14: anyway so I just wanted to make those comments but um I I agree with with the with the details

[0:54:09] Voice 14: of the of of these actions that have been brought up in this conversation and um there hasn't been

[0:54:16] Voice 14: in anything that's been outside of the of the programs that are proposed i i see all those

[0:54:22] Voice 14: things fitting and rainwater harvesting and and conservation and education and uh collaboration

[0:54:29] Voice 14: with the province like the province was on the strategic advisory round table a few staff members

[0:54:35] Voice 14: but also we've we went through a presentation with the province about looking at area-based

[0:54:40] Voice 14: regulation and and water sustainability planning which is that's a deep collaboration with the

[0:54:47] Voice 14: province to eventually have local government create provincial regulation i mean i don't

[0:54:54] Voice 14: know if there's any deeper collaboration with the province that we can get to than that

[0:54:58] Voice 14: and um and so the the first step of of getting there is understanding values and asking the

[0:55:07] Voice 14: right questions and undertaking science and work and i think the strategy has put those in there

[0:55:14] Voice 14: and then this is leading us to the path to this deep collaboration with the province the province

[0:55:21] Voice 14: can't make this strategy for us they they want to see the energy and the effort come from local

[0:55:27] Voice 14: government first to answer these deep questions to engage with community and then the next step

[0:55:34] Voice 14: is this deep collaboration and in governance with the province and i think i think we're

[0:55:38] Voice 14: heading in that right direction thanks thank

[0:55:42] Trustee Busheikin: you uh trustee patrick um

[0:55:47] Trustee Patrick: no i i heard i heard

[0:55:48] Trustee Patrick: the intent of softening that statement about no fresh water but i i need to ask the question

[0:55:55] Trustee Patrick: because it's going to come up it's going to come up at trust consult trust me is is is it staff's

[0:56:01] Trustee Patrick: intent was that your intent to make it the lens and that you wanted it to be the matter that we

[0:56:07] Trustee Patrick: make land use decisions about because i think we should we should if that is what your intent is

[0:56:11] Trustee Patrick: because i think that's important to know who

[0:56:17] Trustee Busheikin: would care to answer that i

[0:56:22] Voice 16: think it's one of those

[0:56:23] Voice 16: um yes thanks uh trevor shaken um uh we we like i think uh kirk had pointed out that there's sort

[0:56:32] Voice 16: of you know a lot of the specific wording there there was some back and forth on and um that's

[0:56:39] Voice 16: sort of where we kind of landed just you know thinking that water is essentially uh you know

[0:56:45] Voice 16: it it contributes to forests and like so many of like like every you know all of that it's

[0:56:52] Voice 16: necessary for life so i think that's that's sort of where that that came from um but uh yeah totally

[0:56:59] Voice 16: recognizing the need to sort of just kind of soften it a little bit that

[0:57:05] Voice 16: makes sense um

[0:57:06] Trustee Busheikin: and just because I'm I see you at trustee long grass but I'd

[0:57:10] Trustee Busheikin: like to go to Kirk first because I think he's speaking to that to answer the

[0:57:15] Trustee Busheikin: question that was asked and then we'll go to UK's and then I also wanted to

[0:57:21] Trustee Busheikin: comment and then William so go ahead Kirk

[0:57:25] Voice 13: yeah trustee Patrick I think thank

[0:57:28] Voice 13: thank you trustee for shaking trustee patrick i think uh i think the blame on that one lies

[0:57:32] Voice 13: largely with me and i think it's more a matter of artistic hyperbole than uh

[0:57:37] Voice 13: than um any uh grandiose intent or machiavellian intent

[0:57:44] Trustee Busheikin: uh uh case yeah

[0:57:47] Voice 2: i was just going to say water is life if we don't have water we're not going

[0:57:52] Voice 2: to be able to live and that's essential to human beings and the rest of the

[0:57:57] Voice 2: creatures in the ecosystem so it is key so it was air and i think first nations view it that way as

[0:58:03] Voice 2: well it is key so if we don't have water we've got nothing

[0:58:08] Trustee Busheikin: uh freshwater specialist schulbach

[0:58:13] Trustee Busheikin: yeah

[0:58:14] Voice 14: thank you um i think staff's perspective is that freshwater is not the only thing that

[0:58:22] Voice 14: goes into the planning process i think that that um there's many different factors that that go

[0:58:28] Voice 14: into the process um uh just from my perspective in in a lot of the uh rezoning applications that

[0:58:38] Voice 14: i have been involved in that fresh water is is like the first um step to ensuring that a

[0:58:49] Voice 14: development is sustainable and um and indeed if the province doesn't agree that say a water

[0:58:56] Voice 14: resource isn't sustainable then that development won't go forward as presented um so it is one of

[0:59:03] Voice 14: the major components of of development and land use planning applications and so is it is if the

[0:59:13] Voice 14: the means only, then that's not Stout's perspective.

[0:59:16] Voice 14: If it is the top priority of development,

[0:59:20] Voice 14: that's my perspective.

[0:59:23] Voice 14: But there is precedent for this.

[0:59:25] Voice 14: In the state of Washington, there was the Hearst decision,

[0:59:30] Voice 14: which was a decision by the courts

[0:59:35] Voice 14: that essentially put a moratorium on development

[0:59:39] Voice 14: development across the state because of the impacts of removing groundwater to their salmon populations, and it stalled out development for years, because there wasn't this this deep consideration of the ecosystem and

[1:00:00] Voice 14: environmental flow needs from groundwater extraction and and i think that the the um

[1:00:08] Voice 14: overall the the attention to water especially with the water sustainability act

[1:00:13] Voice 14: um and and groundwater is is one of the top priorities of development so um my perspective

[1:00:21] Voice 14: is that it's it's the leading step to ensuring that development is sustainable is it the only

[1:00:29] Voice 14: lens in which we should approve development of course not um so that's stuff's my perspective

[1:00:35] Voice 14: i'm not going to speak for staff in general thanks thank

[1:00:40] Trustee Busheikin: you um i mean this is a fascinating

[1:00:42] Trustee Busheikin: discussion um uh peter luckham yeah

[1:00:48] Trustee Luckham: indeed this is uh uh fascinating and i'm uh yeah can you get

[1:00:53] Trustee Luckham: get a little

[1:00:53] Trustee Luckham: closer to your mic you

[1:00:55] Trustee Busheikin: sound far away yeah

[1:00:57] Trustee Luckham: that's really better one two three

[1:01:02] Trustee Luckham: um i'm glad to um hear what william just said um because essentially that's what i was going to

[1:01:13] Trustee Luckham: comment in the event in in the event that nobody else did um this is brilliant work um you know i

[1:01:21] Trustee Luckham: always like to say it's way above my pay grade uh because there's levels of complexity here that i

[1:01:27] Trustee Luckham: I certainly can grasp and the report is well written

[1:01:31] Trustee Luckham: and it's easy for me to understand.

[1:01:35] Trustee Luckham: However, the whole thing of water sustainability

[1:01:38] Trustee Luckham: and all of life gets to become a much bigger topic

[1:01:43] Trustee Luckham: because of course we can't do anything

[1:01:45] Trustee Luckham: without recognizing that climate change

[1:01:47] Trustee Luckham: is affecting rainfall and thereby reducing the capacity

[1:01:54] Trustee Luckham: of our resources significantly and so there's much more to this and that and

[1:02:02] Trustee Luckham: sustainable development where land use planning agencies sustaining

[1:02:06] Trustee Luckham: sustainable development is certainly a responsibility but as Janine Dodds had

[1:02:14] Trustee Luckham: said water shortages have been a fact of life since since we started developing

[1:02:22] Trustee Luckham: the islands in the way that we have and we need to be cognizant of all of the measures that we

[1:02:29] Trustee Luckham: need to take and include the significant impacts of climate change because if we and I agree

[1:02:37] Trustee Luckham: completely with we need to be conscious of the water to sustain the salmon stocks and maintain

[1:02:44] Trustee Luckham: maintain the right, you know, mineral content of the seawater and acidification and oxygen levels

[1:02:55] Trustee Luckham: and all the other aspects of that particular water environment. Because if the rivers aren't

[1:03:03] Trustee Luckham: flowing, then they're not contributing all of the minerals and other things that are contributed to

[1:03:08] Trustee Luckham: that environment but just want to keep that in in perspectives that there are elements associated

[1:03:15] Trustee Luckham: with climate change that the world globally is slow to want to mitigate and and we just need

[1:03:26] Trustee Luckham: to continue to do the best we can and seek alternatives for water but indeed as I look

[1:03:34] Trustee Luckham: out my window here in my Gary oak ecosystem the hit of this most recent summer um um is

[1:03:41] Trustee Luckham: significant although it's amazing how quickly it recovers once it starts to rain which it has

[1:03:46] Trustee Luckham: in the last 24 hours with ferocity so that's all um

[1:03:54] Trustee Busheikin: hey thank you and i just i had put myself on

[1:03:58] Trustee Busheikin: the speaker's list but i was i'm letting others go first who haven't spoken and i just you know

[1:04:02] Trustee Busheikin: know i'm i this is such a key discussion really and i i i almost feel we should just repeat it at

[1:04:09] Trustee Busheikin: trust council because we are the decision makers in development and we need to grapple with where

[1:04:15] Trustee Busheikin: water protection and sustainability comes into that and um you know i think i also flagged that

[1:04:23] Trustee Busheikin: the one when it said the key and i was just a little bit like uncertain and so this this

[1:04:27] Trustee Busheikin: this conversation has helped. And I think changing it to a key lens is, or some other word like that

[1:04:35] Trustee Busheikin: is, is fine. But this conversation has just reminded me of how, just how key of a lens it is.

[1:04:41] Trustee Busheikin: And I think water stands out above any other consideration as the issue that we need to,

[1:04:51] Trustee Busheikin: to like the issue that that we need to respect that water can be the hard stop that um and that's

[1:05:01] Trustee Busheikin: this example that that uh william gave us of the moratorium in the that i i think was in the state

[1:05:09] Trustee Busheikin: of washington somewhere i don't i'm already losing the details um shows that like if it's if a

[1:05:17] Trustee Busheikin: proposed development is going to be a detrimental to fresh water and there are no sufficient

[1:05:23] Trustee Busheikin: mitigating measures that can be taken um then then that is that's got to be a hard stop um

[1:05:34] Trustee Busheikin: so um i think it is really important and i think you know water and climate change now are so

[1:05:42] Trustee Busheikin: So, you know, it's like if we take care of the groundwater, we're also, you know, practicing

[1:05:50] Trustee Busheikin: good climate change mitigation and adaptation.

[1:05:54] Trustee Busheikin: So I do think it's really important.

[1:05:56] Trustee Busheikin: And I think, you know, when I heard Trustee Patrick speak about it, and one thing I thought

[1:06:01] Trustee Busheikin: when I saw it and noticed a little, hmm,

[1:06:02] Trustee Busheikin: is, I don't know if other people have seen this,

[1:06:05] Trustee Busheikin: but as trustees, as a trustee, I've certainly seen community members who don't like a proposal

[1:06:11] Trustee Busheikin: for perhaps personal and social reasons like like they don't like the applicant for instance or they

[1:06:19] Trustee Busheikin: feel that someone's going to make too much money or all these reasons that really aren't planning

[1:06:25] Trustee Busheikin: related or land use related they'll try and use water to stop the development when really there's

[1:06:33] Trustee Busheikin: there isn't a water problem on that particular property and you know and then that just sort of

[1:06:38] Trustee Busheikin: degrades the whole process and discussion um but we're not going to necessarily solve that here

[1:06:44] Trustee Busheikin: and that's just where i think we as trust need these trustees need to be strong and clear about

[1:06:49] Trustee Busheikin: decisions um so i think just yeah altering the language a bit to really circumvent uh any sense

[1:06:59] Trustee Busheikin: that um that we're saying water is the and the only uh consideration um i think that that's fair

[1:07:08] Trustee Busheikin: there. So and I just will hear from Trustee Maude and then after that I just think we've had a good

[1:07:15] Trustee Busheikin: discussion but the next I mean we still have the next agenda item which is the RFDs which is

[1:07:20] Trustee Busheikin: actually implementing this it's saying okay how are we going to start making this happen so I'll

[1:07:27] Trustee Busheikin: hear from Trustee Maude and then unless there's something specific action oriented around further

[1:07:33] Trustee Busheikin: their work on this or further changes i'd like to bring our attention back to the recommendations

[1:07:38] Trustee Busheikin: on page 73 to move it forward so trustee mod go ahead not

[1:07:49] Voice 8: hearing you yet still

[1:07:56] Trustee Busheikin: not hearing you

[1:07:58] Trustee Busheikin: trustee mod um i'm

[1:08:07] Voice 8: gonna send him a chat

[1:08:35] Trustee Busheikin: well i'm not hearing back from him in the chat oh

[1:08:39] Trustee Busheikin: connection problems oh someone else is saying connection problems apparently okay let's um

[1:08:44] Trustee Busheikin: I trust you might feel free to like break in and interrupt when you when if oh oh no he's gone

[1:08:54] Trustee Busheikin: and then the suggestion was that he disconnect and reconnect so let's go ahead now and hear from

[1:09:01] Trustee Busheikin: trustee Longerice.

[1:09:03] Voice 2: Yeah I just want to add one additional comment which is the cumulative effects

[1:09:08] Voice 2: effects of development on the water source you know we don't have an aquifer like a lake under

[1:09:15] Voice 2: in our underneath us that we can draw upon or we can measure the uh the level like in the states

[1:09:21] Voice 2: in some places we've got fractured rock as i understand it and in and in gravel so uh when

[1:09:29] Voice 2: you develop somewhere you're gonna draw do we really know where the impact is going to be felt

[1:09:36] Voice 2: you know other than through maybe dye tracing or some form of trying to determine the connections

[1:09:43] Voice 2: in the in the in the general area it's really difficult but it's something to consider when

[1:09:48] Voice 2: there is development occurring so and sometimes the lot itself it may you can drill a well and

[1:09:55] Voice 2: there's gonna be lots of water there but what's the impact quarter mile away say so just another

[1:10:00] Voice 2: other factor thank

[1:10:04] Trustee Busheikin: you so if we turn to page 73 there's two recommendations um i'm assuming that

[1:10:12] Trustee Busheikin: someone might bring forward uh a motion to amend the draft freshwater sustainability strategy by

[1:10:20] Trustee Busheikin: um replacing the words wherever it was the the lens um to a key lens as regards to water

[1:10:35] Trustee Busheikin: um and that that if someone would like to do that um uh we could do that and then we could look at

[1:10:43] Trustee Busheikin: recommendation number one do you

[1:10:47] Trustee Patrick: want me to make a stab at

[1:10:48] Trustee Patrick: it sure stab at it or do we direct

[1:10:53] Trustee Patrick: since it is a draft report i'm just going to look to staff is that what you wish to receive is a

[1:10:58] Trustee Patrick: thanks for asking resolution on that what's helpful uh

[1:11:03] Voice 1: david here yeah any um changes like

[1:11:06] Voice 1: that you'd like to see as Kirk said it is really trust council's report so you're recommending

[1:11:14] Voice 1: things to trust council so when you send this to council you essentially recommended that they

[1:11:21] Voice 1: accept it as written so if you've got any edits now is a good time to do it

[1:11:26] Trustee Patrick: okay no thank you

[1:11:27] Trustee Patrick: Thank you. Then I'll, then I'll move that the, uh, uh, regional planning committee, uh, request staff, uh, to, um, amend version 10. Is it version 10 of the, uh, Islands Trust Freshwater Sustainability Strategy, uh, to amend references to freshwater sustainability, uh, needs to be

[1:12:01] Trustee Patrick: a key lens through which islands trust land use decisions are made yes

[1:12:10] Trustee Busheikin: you've overton i see you

[1:12:11] Trustee Busheikin: second you're seconding yeah okay i'll just give uh the note taker a moment to get that so um is

[1:12:26] Trustee Busheikin: that is uh rob are you the one taking um minutes have you got that

[1:12:31] Voice 12: sure i i i um i do we have it

[1:12:37] Voice 12: it recorded and we have it if you would like to see it uh i'm typing away so it's um you know

[1:12:45] Voice 12: we're trusting to go back to the recordings to get the exact language but if you would like to

[1:12:49] Voice 12: see it then to ensure that we have the exact language then i'll need a bit of assistance

[1:12:54] Voice 12: or time which would you like chair that

[1:12:57] Trustee Busheikin: it's a linguistic change and not of a huge substance

[1:13:02] Trustee Busheikin: not that it isn't important i think it's okay is it does anyone want to see that before we vote on

[1:13:07] Trustee Busheikin: it maybe wave of this okay uh trustee peterson you would like to see it i think he's saying he

[1:13:17] Trustee Busheikin: would like to see it so let's just like cause as long as staff need um i used to be a minute minute

[1:13:23] Trustee Busheikin: taker i have empathy when

[1:13:26] Voice 8: you put on the spot okay okay so

[1:13:35] Voice 1: could i could i just suggest um

[1:13:37] Voice 1: yeah so amend version 10 as a strategy to amend reference to and then in quotes the um sorry um

[1:13:51] Voice 1: to fresh sorry amend reference to and then in quotes fresh water sustainability needs to be

[1:13:59] Voice 1: the lens okay get rid of a key okay and then and say so that it reads

[1:14:12] Voice 1: needs and then in quotes fresh water sustainability needs to be a key lens i think that is the intent

[1:14:22] Voice 1: of the change so

[1:14:28] Trustee Busheikin: david just like i think that in one of those instances it's just that water

[1:14:33] Trustee Busheikin: needs to be the lens and it wasn't fresh water sustainability okay to get

[1:14:37] Trustee Busheikin: that detailed

[1:14:38] Trustee Busheikin: yeah

[1:14:39] Voice 1: how about we just get rid of fresh water there and just say um just say water okay yeah

[1:14:46] Voice 1: Yeah, we know what it is. We'll go through it.

[1:14:48] Trustee Busheikin: Yeah, you know, whatever it says.

[1:14:50] Trustee Busheikin: And it sounds like like Kirk was very aware of those two places because they've been discussed already.

[1:14:57] Voice 1: Yeah. So you can just get rid of the word fresh. Just say water.

[1:15:03] Voice 1: Yeah. So. So, yeah, just say, yeah. OK, that's good.

[1:15:13] Trustee Busheikin: And that's good. And I like the way the quotes are here. So, right. That's good.

[1:15:18] Voice 1: so

[1:15:18] Trustee Busheikin: you happy with that um trustee patrick because you've moved that and i believe that trustee

[1:15:24] Trustee Busheikin: wolverton seconded it and i see trustee peterson's hand up so um would you well first of all trustee

[1:15:30] Trustee Busheikin: patrick's as the mover would you like to speak to this any more no i think we've discussed yeah we

[1:15:36] Trustee Busheikin: have uh trustee peterson yeah

[1:15:40] Voice 18: just a question of clarity um i thought i had heard uh director

[1:15:45] Voice 18: Director Marlowe say that we were going to be recommending this to Trust Council.

[1:15:52] Voice 18: So I'm just having a moment of confusion here.

[1:15:55] Voice 18: Can we just get clarity on that, please?

[1:15:57] Trustee Busheikin: I think if I can say, and Trustee Marlowe, correct me, Trustee Marlowe, Director Marlowe,

[1:16:03] Trustee Busheikin: correct me if I'm wrong.

[1:16:05] Trustee Busheikin: Yeah, we want to send the draft to Council and we want to send the draft

[1:16:11] Trustee Busheikin: in the in you know as we want it to be so that we should amend it before we send it

[1:16:18] Trustee Busheikin: correct so

[1:16:19] Trustee Busheikin: this is for us to vote on and then they'll go in and they'll change it and it'll

[1:16:22] Trustee Busheikin: go to council yeah okay

[1:16:25] Trustee Patrick: yeah and that's a good question yeah and i think

[1:16:27] Trustee Patrick: the motion should read

[1:16:28] Trustee Patrick: that the regional planning committee directed staff to amend that's just missing off the front

[1:16:41] Trustee Busheikin: actually i mean it's not a big deal i have a question about that though because it's

[1:16:45] Trustee Busheikin: I mean staff do the work but it's our draft so we're just amending it and then staff will make

[1:16:53] Trustee Busheikin: that happen for us but it's just there's sometimes a perception and you know it that we all know it

[1:16:58] Trustee Busheikin: that we deal with from people that oh you know staff run the show and this is we've heard it

[1:17:02] Trustee Busheikin: with the ITPFs I've seen it written and said that oh this is the staff's draft and it doesn't really

[1:17:10] Trustee Busheikin: really matter it just made me think in this case it just it makes me aware of yeah the the language

[1:17:18] Trustee Busheikin: we use and but i'm fine with this it's a linguistic change okay it's

[1:17:23] Trustee Busheikin: moved it seconded anyone else

[1:17:24] Trustee Busheikin: want to speak to it i will call the question so let's all raise our electronic hands no okay well

[1:17:40] Trustee Busheikin: it looks like everyone has voted in favor so um that's fine thank you motion carries and um we can

[1:17:50] Trustee Busheikin: lower our hands uh thank you so uh would someone like to move oh i see on the phone um someone's

[1:18:00] Trustee Busheikin: got a hand up is that trustee mod 604-886-4752 no

[1:18:07] Voice 3: it's uh kate here can you hear me yes hi

[1:18:11] Trustee Busheikin: sorry

[1:18:12] Voice 3: um the irony of having this discussion while i'm basically floating away here um

[1:18:19] Voice 3: Um, uh, my internet doesn't work very well when it rains.

[1:18:22] Voice 3: So, um, I just voted for it and I don't know how to take my hand down now.

[1:18:28] Voice 3: So anyway, working on it.

[1:18:30] Voice 3: Oh,

[1:18:30] Trustee Busheikin: you just did.

[1:18:31] Trustee Busheikin: Thank you.

[1:18:31] Trustee Busheikin: And, and, and hello.

[1:18:33] Trustee Busheikin: And, um, you know, with your sketchy, um, connection, uh, and if you want to speak,

[1:18:39] Trustee Busheikin: please feel free to be as assertive as you need to be with me.

[1:18:43] Trustee Busheikin: Um, cause sometimes I don't notice the people who are on the phone, although I try to, um,

[1:18:49] Trustee Busheikin: Okay, so I

[1:18:49] Trustee Busheikin: see Trustee Wolverton has her hand up.

[1:18:52] Voice 5: I think you might want to move a motion.

[1:18:55] Voice 5: I do, I do.

[1:18:57] Voice 5: So I would move that the Regional Planning Committee

[1:18:59] Voice 5: receive the draft, the amended draft,

[1:19:02] Voice 5: Freshwater Sustainability Strategy

[1:19:04] Voice 5: and forward it to Trust Council for review.

[1:19:08] Trustee Busheikin: Do we have a seconder?

[1:19:09] Trustee Busheikin: Trustee Longerice?

[1:19:11] Trustee Busheikin: Any further discussion?

[1:19:15] Trustee Busheikin: Trustee Peterson?

[1:19:18] Voice 18: I've just noticed there's a section here

[1:19:21] Voice 18: Chair, that suggests that we ask the EC to make time for this in the agenda, and I don't

[1:19:31] Voice 18: know if we need to do a resolution on that, too.

[1:19:34] Voice 18: It's not that it

[1:19:36] Voice 18: affects this motion.

[1:19:39] Trustee Busheikin: That we request EC, I probably read it and don't remember, to make time for it on the

[1:19:44] Trustee Busheikin: Trust Council agenda.

[1:19:45] Trustee Busheikin: I'm going to ask Chair Leckham if that would be useful to put into a motion.

[1:19:54] Trustee Luckham: Well, I think that if you're forwarding it to Council, we will be taking that into consideration.

[1:20:01] Trustee Luckham: The agenda is not nailed down yet, and we would normally take materials from the committees and include them as and where possible.

[1:20:14] Trustee Luckham: okay

[1:20:15] Trustee Busheikin: thanks okay um if seeing no more comments or questions i am going to call the question

[1:20:22] Trustee Busheikin: on the motion to receive the strategy and forward it to council for review so all in favor raise

[1:20:30] Trustee Busheikin: your digital hand hi thank you wonderful so just waiting for hands are going some hands are going

[1:20:45] Trustee Busheikin: up and down for whatever reason so trustee wolverton i've seen your hand go up and down

[1:20:52] Trustee Busheikin: but i think it's up yeah okay thank you so that motion carries what are

[1:21:01] Voice 2: we voting on now i'm lost

[1:21:02] Voice 2: okay

[1:21:03] Trustee Busheikin: yeah no hands are going up and down so i'll tell you what we're what i think we're voting on

[1:21:07] Trustee Busheikin: um and and um perhaps um staff can correct me if i'm wrong we're voting on recommendation number

[1:21:15] Trustee Busheikin: one at the top of page 73 that the regional planning committee well it it's highlighted

[1:21:20] Trustee Busheikin: on the on the screen that the regional planning committee received the draft

[1:21:25] Trustee Busheikin: freshwater sustainability strategy and forward it to trust council for review

[1:21:31] Trustee Busheikin: okay so let's let's have everyone put your hand up if you're in favor of that

[1:21:36] Trustee Busheikin: because thank you and hands for some reason on my screens are jumping up and down

[1:21:42] Trustee Busheikin: on thank you okay I am seeing um all hands in favor so uh motion carries uh and um thank you

[1:21:53] Trustee Busheikin: everyone good so and please lower your hands electronic meetings still sometimes challenging

[1:22:04] Trustee Busheikin: um so there's the next recommendation is that the regional planning committee request staff to

[1:22:12] Trustee Busheikin: return with uh uh islands trust freshwater sustainability strategy policy document for

[1:22:18] Trustee Busheikin: approval following trust council review um and just before i invite someone well no we could

[1:22:25] Trustee Busheikin: put i have a question around that but we could put it on the table so trustee patrick um would

[1:22:30] Trustee Busheikin: you like to make that motion

[1:22:31] Trustee Patrick: no i wanted to discuss it before making a motion um if we could

[1:22:38] Trustee Patrick: because I understand what's being asked here but I have some some concerns and also it's a more

[1:22:46] Trustee Patrick: more or less it's an opportunity as you know the trust policy statement you know has is about to

[1:22:53] Trustee Patrick: go into some significant engagement across the islands and I absolutely would be shocked if

[1:23:00] Trustee Patrick: water is not one of the themes that is going to be discussed in this engagement if it's not we

[1:23:08] Trustee Patrick: We should encourage that it be one of the themes that's discussed in this engagement.

[1:23:12] Trustee Patrick: And I think we have an opportunity, this is sort of the cart, the horse, how it goes.

[1:23:18] Trustee Patrick: This is a federation document.

[1:23:20] Trustee Patrick: We're amending the trust policy statement.

[1:23:23] Trustee Patrick: The trust policy statement has a section on water.

[1:23:26] Trustee Patrick: And to me, that sort of drives the policy that we're having.

[1:23:30] Trustee Patrick: So the fact that this strategy document is still remaining a draft, I think is a good

[1:23:37] Trustee Patrick: thing from a timing perspective if we do this engagement there's a theme on water and from that

[1:23:43] Trustee Patrick: from the policy engagement we're going to get you know clarity on what the policies should be from

[1:23:50] Trustee Patrick: a trust policy statement which to me would then drive the policies of what our strategic policy

[1:23:56] Trustee Patrick: is doing so it's a timing issue and that's what i'd like to hear from other trustees

[1:24:05] Trustee Busheikin: I'd also like to hear from staff about that and other trustees I had a similar question was just

[1:24:11] Trustee Busheikin: how does this flow together with the policy statement review and how would this policy

[1:24:18] Trustee Busheikin: interact or not interact with the policy statement and what yeah what kind of policy it would be

[1:24:27] Trustee Busheikin: And this is the first time, at least for me, doing a trust council wide strategy. And so even the difference from the strategy and a policy. So I think, like, I would like to hear from staff about that, but also I'm curious to hear from trustees.

[1:24:43] Trustee Busheikin: So can I just first ask staff to explain what kind of policy this would be, what policy flows out of a strategy, and how is that perhaps different than the policy statement, or how would it interact or bump up against the policy statement?

[1:24:58] Trustee Busheikin: So I see Director Marler has his hand up, and I'd like you to speak, and then let's hear from trustees.

[1:25:05] Voice 1: Yeah, so I guess the way you'd look at this is that this is a strategy.

[1:25:11] Voice 1: and the strategy itself has an implementation section towards the end so if you leave it as

[1:25:20] Voice 1: a strategy the document has nowhere really to live it's kind of just floating out there somebody

[1:25:25] Voice 1: has to remember that we have this document and that we have to refer to it when we do do things

[1:25:31] Voice 1: so the policy is really a way of enshrining that document so it has somewhere to live and it also

[1:25:39] Voice 1: It also provides some guidance, so council's guidance around how this implementation schedule is going to happen.

[1:25:46] Voice 1: For example, it's a 10 year plan and right now we don't have any clear idea as to what goes first and what should wait five or six years or what the progression would be like.

[1:25:57] Voice 1: So the policy could address that it could just say that when we're doing budgets for OCPs we consider this draft strategy.

[1:26:06] Voice 1: when we're doing strategic plan items we consider this draft strategy so really the strategy itself

[1:26:13] Voice 1: is a policy the the document that goes on the front of it provides a bit of an explanation as

[1:26:19] Voice 1: to how we're going to interpret it for the purpose of implementing it down the road and how it's

[1:26:25] Voice 1: going to integrate with local planning trust council advocacy things like that so what we're

[1:26:32] Voice 1: suggesting is we would come back with a draft of what that policy would look like and you could do

[1:26:38] Voice 1: that for sure and then you could hold off adopting that until you get through finishing off the trust

[1:26:46] Voice 1: council policy statement review if you feel there's going to be a clash between the two

[1:26:52] Voice 1: right until we get a draft we don't really know how it's going to relate back to the policy

[1:26:59] Voice 1: Okay, thank

[1:27:00] Trustee Busheikin: you. Okay, let's hear from trustees and that was useful thanks trustee longer ice.

[1:27:07] Voice 2: Yeah, director Marla sort of address the issue to me it's a matter of what trust council will do in their review, and it'll be dependent on that as to what

[1:27:18] Voice 2: comes out down the road and potentially a policy document so I'm fine.

[1:27:24] Trustee Busheikin: Okay, thank you.

[1:27:25] Trustee Busheikin: Trustee Peterson.

[1:27:26] Trustee Busheikin: uh

[1:27:28] Voice 18: yeah similar very similar uh point here the way the um uh the way the uh proposed motion is

[1:27:38] Voice 18: written doesn't preclude uh you know further revision or alignment with policy statement and

[1:27:43] Voice 18: and i think it's just a the logical next step thank

[1:27:47] Trustee Busheikin: you any other comments or questions

[1:27:51] Trustee Busheikin: Okay. Then hearing none, I'm, oh, there's no motion on the table yet. So I will invite someone to actually make a motion.

[1:28:02] Trustee Busheikin: Trustee Dodds, go ahead.

[1:28:05] Voice 6: Planning Committee request staff to return the Minerals Press Freshwater Sustainability Strategy Policy Document for approval following the trust count.

[1:28:16] Trustee Busheikin: Thank you. And I thought I saw Trustee Peterson's hand up, seconding it. That's great. So moved and seconded. Any further discussion?

[1:28:23] Trustee Busheikin: discussion trustee Patrick yeah

[1:28:26] Trustee Patrick: um I I understand that you're just throwing a motion out there that's

[1:28:30] Trustee Patrick: sort of general and can be enacted in the future I I think is just premature and not necessary I

[1:28:36] Trustee Patrick: think we should allow the the discussion to occur at trust council and allow the engagement to occur

[1:28:41] Trustee Patrick: on the trust policy statement which will have water because then it gives us more ability to

[1:28:47] Trustee Patrick: direct next steps. Okay,

[1:28:51] Trustee Busheikin: thank you. Any other discussion? Okay, I'm going to call the question

[1:28:58] Trustee Busheikin: all in favor. Raise your electronic hand or if you're not able to that speak. Okay, so I

[1:29:11] Trustee Busheikin: voted

[1:29:12] Voice 3: in favor. Sorry. Okay,

[1:29:14] Trustee Busheikin: I see. So I see six hands and Trustee Stanford in favor. So lower

[1:29:20] Trustee Busheikin: hands please and we'll just say great trustee dodge please lower your hand

[1:29:27] Trustee Busheikin: all opposed so trustee Patrick is opposed do you want your vote in

[1:29:35] Trustee Busheikin: opposition noted in the minutes it doesn't matter okay thank you so I mean

[1:29:45] Trustee Busheikin: this is a historic moment to be moving forward with this very ambitious and

[1:29:54] Trustee Busheikin: important piece of work. So I want to thank everyone for a thorough discussion. I want to

[1:29:57] Trustee Busheikin: thank everyone who's worked.

[1:30:00] Trustee Busheikin: on this again, as I did. And we do need to keep moving because the next is the business cases.

[1:30:05] Trustee Busheikin: It's 1128. What I'd like to suggest is about a, I guess I want to say three, but realistically,

[1:30:14] Trustee Busheikin: five minute bio break, or just I've got wood on the stove and that kind of thing. And then we'll

[1:30:20] Trustee Busheikin: come back and do this. And I thought we would have a lunch break at, well, I was thinking noon,

[1:30:25] Trustee Busheikin: but that may not happen but as soon as we're done with this at noon 12 15 um uh a lunch break so

[1:30:33] Trustee Busheikin: five minute bio break um kirk i'm

[1:30:36] Voice 13: gonna step out i just wanted to thank you once again for the

[1:30:39] Voice 13: opportunity to be here today and the opportunity to work on this project it's been a real pleasure

[1:30:43] Trustee Busheikin: thank you well it's been a total pleasure working with you and your whole team it's it was really

[1:30:48] Trustee Busheikin: wonderful thanks

[1:30:49] Voice 13: thank

[1:30:50] Trustee Busheikin: you we had fun and did significant work yeah

[1:30:54] Voice 13: both of those things for

[1:30:56] Voice 13: sure

[1:30:56] Trustee Busheikin: yeah okay thank

[1:30:58] Voice 13: you great

[1:31:00] Trustee Busheikin: so five minute recess rubber's

[1:31:29] Trustee Luckham: uh fueling up their wood stove

[1:31:30] Trustee Luckham: their microphones on i'm

[1:37:56] Trustee Busheikin: just seeing if everyone is here looks like um trustee dodds are you there

[1:38:08] Trustee Busheikin: not yet and i don't see staff here maybe well they might uh narissa david are you here

[1:38:19] Trustee Busheikin: that was someone speaking i bet that was janine it just sounded

[1:38:29] Trustee Busheikin: like a lot of hi um okay david's

[1:38:33] Trustee Busheikin: there and janine i think you're there but you're breaking up when you speak and um kate louise are

[1:38:42] Voice 8: there are you out there uh yes i

[1:38:52] Voice 5: don't see your phone number i

[1:38:54] Trustee Busheikin: can see your phone number well no

[1:38:56] Trustee Busheikin: i don't now i did um well you

[1:39:00] Voice 8: know she has the connectivity problems because her phone number

[1:39:09] Voice 8: was there and now it's gone um

[1:39:13] Trustee Busheikin: we will need to hope that she gets back in unfortunately

[1:39:20] Trustee Busheikin: unfortunately that's sort of just how it goes um okay well calling us back to order uh thank you

[1:39:31] Trustee Busheikin: um updates to business cases can i ask the staff member to introduce this um perhaps planner chad

[1:39:39] Trustee Busheikin: with or director marler yeah hi and

[1:39:44] Voice 1: you know the staff

[1:39:44] Trustee Busheikin: report is is clear so i you know we don't

[1:39:47] Trustee Busheikin: need a lot of exploration but um go ahead

[1:39:50] Voice 1: uh yeah

[1:39:52] Voice 16: so um the uh last at the last meeting the

[1:39:58] Voice 16: the rpc requested that stuff um uh revised business cases um and so this is what we've got

[1:40:06] Voice 16: before you is some revised uh three revised business cases that are related to the

[1:40:11] Voice 16: freshwater sustainability strategy and now that we've gone through the the strategy everything's

[1:40:16] Voice 16: probably making a little more sense um because we were a bit premature um uh providing them the last

[1:40:23] Voice 16: meeting but uh but that's just the way the process goes so um the the three have been um updated

[1:40:31] Voice 16: the one related to the groundwater recharge mapping um previously it was just a placeholder

[1:40:38] Voice 16: older because William was was on annual leave at the time so he he provided some more information

[1:40:48] Voice 16: and identified it you know what the process that's currently going on is identified that

[1:40:56] Voice 16: Salt Spring is actually covered in in work that is proposed to be done this fiscal so

[1:41:01] Voice 16: So that work is underway.

[1:41:04] Voice 16: So there isn't a change to the amount there.

[1:41:07] Voice 16: It remains at $50,000.

[1:41:10] Voice 16: There just is more description in the business case

[1:41:14] Voice 16: about what that's about.

[1:41:15] Voice 16: And also there was a request to add Salt Spring,

[1:41:21] Voice 16: but as William identified,

[1:41:23] Voice 16: that work will be underway with existing budget.

[1:41:28] Voice 16: budget. So I'll let William fill in more. You can ask him questions once we've gone

[1:41:33] Voice 16: through this. With respect to the Freshwater Sustainability Reporting Program, I think

[1:41:41] Voice 16: we talked about it a little bit earlier, that this is a real opportunity. You know, thinking

[1:41:46] Voice 16: about how we can maintain the momentum of the strategy and get some information out

[1:41:52] Voice 16: there and like create a foundation of understanding amongst the trustees as we move forward with

[1:41:59] Voice 16: implementation that's what this is really about and so the amount that's identified we did increase it

[1:42:06] Voice 16: um because what we the idea here is that we want to collect the information that we've got we'll

[1:42:13] Voice 16: be able to create profiles for um uh look for a number of the islands where we have the information

[1:42:19] Voice 16: information like basic ground or freshwater sustainability profiles and this document can include some educational material, just really describing what the information we have tells us and how you know how it can inform decision making so

[1:42:40] Voice 16: So the idea here is that by the end of next year, we would have a document that we can

[1:42:47] Voice 16: be sharing.

[1:42:48] Voice 16: And then by this time next year, we can be requesting for additional funding for a forum.

[1:42:55] Voice 16: And the forum would be, the focus of the forum would be to, as I suggested, bring all trustees

[1:43:05] Voice 16: sort of up to speed with really understanding what the material you know what we are what we

[1:43:10] Voice 16: understand of the vulnerability of of freshwater in the area and some of the opportunities um that

[1:43:17] Voice 16: are available to uh uh the trusts to uh address these and um and i think as william had mentioned

[1:43:24] Voice 16: before provides a real opportunity to identify some of these um some of these outreach outreach

[1:43:31] Voice 16: outreach actions um and education actions and and we can use that information to move forward into

[1:43:37] Voice 16: the development of a of an outreach plan which uh which was the other um the other the other

[1:43:45] Voice 16: business case um talked about the outreach plan so we've done a little bit more thinking on staff

[1:43:51] Voice 16: side knowing that we're coming into a uh constrained budget year um and so one of the

[1:43:59] Voice 16: recommendations is perhaps uh we can defer the development of the outreach plan uh to the next

[1:44:07] Voice 16: fiscal um so that uh because we we will have momentum and we will have um engagement um

[1:44:16] Voice 16: with the freshwater sustainability or with the freshwater state of the freshwater report and

[1:44:22] Voice 16: again that's moving into sort of like us really focusing on getting like internally getting

[1:44:27] Voice 16: getting everybody to understand

[1:44:28] Voice 16: and have a basic foundation of understanding

[1:44:33] Voice 16: of where we're at.

[1:44:36] Voice 16: In addition, we do have some outreach elements going on

[1:44:43] Voice 16: related to the groundwater implementation work

[1:44:47] Voice 16: that's being done for Galliano and for North Pender

[1:44:52] Voice 16: and that presentation that we can develop

[1:44:55] Voice 16: into a more generic presentation

[1:44:56] Voice 16: So that it can be shared on our website.

[1:45:00] Voice 16: We, there is some work that's being done to update a conservation water conservation brochure and that that work is being done through tasks so there's there are some outreach pieces that we will see through the next year.

[1:45:19] Voice 16: So if we did want to cut, if we wanted to sort of cut something that then it would actually be logical, and also would also provide the opportunity for the, the ideas of the forum to contribute to development of that outreach plan.

[1:45:35] Voice 16: The other element that's added to that outreach plan is a $6,000 amount for the formatting and basically publication of the freshwater sustainability policy.

[1:45:52] Voice 16: So, the idea being here is that once we do, you know, we've done a lot of work, there's a lot of information here that would be nice to be shared.

[1:46:06] Voice 16: And that if it's in a document that is, you know, very easy, very accessible, that has some maps and graphs and that sort of thing, this too could serve as an important engagement piece.

[1:46:19] Voice 16: and in addition to that um um it's uh you know it's something that can sort of be held up um and

[1:46:27] Voice 16: and and celebrated um in a way that uh is you know would be easier for people to uh access

[1:46:34] Voice 16: something we put on our website um and uh and something that funders would would see um and

[1:46:42] Voice 16: And so that's the idea behind that.

[1:46:43] Voice 16: So what I did is I sort of identified on page 115,

[1:46:48] Voice 16: a little bit of a breakdown of the options here.

[1:46:52] Voice 16: I didn't make a slight math error,

[1:46:55] Voice 16: but so if we were to just move forward

[1:46:58] Voice 16: with what we're suggesting with the,

[1:47:04] Voice 16: which I think is absolutely necessary.

[1:47:07] Voice 16: necessary. The supporting the groundwater work, because that's going to be the opportunity

[1:47:15] Voice 16: to cover the whole trust. And then support the business case for the freshwater sustainability,

[1:47:27] Voice 16: the state of the freshwater report, which would then feed into a forum. So we'd have

[1:47:32] Voice 16: a base basis of knowledge um that i think is a very minimal i think that we should do um

[1:47:37] Voice 16: there is the opportunity um that i suggested we could try and find additional funding

[1:47:43] Voice 16: to do the um the uh the publication of the report again we'd sort of have to be

[1:47:51] Voice 16: i'm i'm exploring with the with the funder right now whether there's opportunity for that if

[1:47:56] Voice 16: there's extensions but that's all unknown at this point so if we want to cover ourselves we may want

[1:48:00] Voice 16: to um uh include that amount for a for the the formatting publication of the of the uh the policy

[1:48:08] Voice 16: at some point in the next uh fiscal um and uh so i've identified that that would come in at 104

[1:48:18] Voice 16: um and then if we if we supported everything it would be uh it should be 122 129 so my math was a

[1:48:26] Voice 16: bit wrong on there so that uh that's what uh that's what you're seeing in those um business

[1:48:34] Voice 16: cases and um yeah there's a bit of a a decision around um whether you move them all forward or

[1:48:41] Voice 16: um uh staff recommend uh possibly deferring the uh development of the outreach fund

[1:48:51] Voice 16: and i'm open to

[1:48:53] Voice 16: questions thank

[1:48:55] Trustee Busheikin: you and just before i open it up to trustees um oh i see um

[1:49:00] Trustee Busheikin: william has his hand up i was going to ask if you wanted to comment so go ahead

[1:49:05] Voice 14: sure thank you chair um yeah so to just comment on the the groundwater business case so

[1:49:13] Voice 14: um i know that groundwater mapping has been lumped together as this general term but um

[1:49:19] Voice 14: what this is specifically focusing on is the groundwater recharge mapping project and so

[1:49:27] Voice 14: there is money for this fiscal that i'll be going into a request for proposal because

[1:49:36] Voice 14: i was requested from ceo to not do a direct award and we're about 50 through the the project and so

[1:49:46] Voice 14: So this fiscal then will cover Thetis Island, Valdez, Salt Spring, and Leskete.

[1:49:54] Voice 14: And then the proposal for the next year is to complete Howe Sound and associated islands,

[1:50:02] Voice 14: certain associated islands.

[1:50:04] Voice 14: And so that would then, and a portion of that funding would go towards creating a final product, the Islands Trust Area Groundwater Recharge Mapping Project, and then it'll have island profiles for each island that has been identified.

[1:50:29] Voice 14: identified. And so that's where that comes from and just one other note from that I've been sitting on.

[1:50:38] Voice 14: It's kind of like a trial period I guess for me on the engineers and geoscientists of BC's sustainability committee. It's a small group there's only 12 people and it's membership is competition.

[1:50:53] Voice 14: competition so whoever wants to come into membership they have to sit for three months

[1:50:57] Voice 14: and I was shortlisted and so I've been talking with with their lead climate change policy

[1:51:04] Voice 14: analyst and sustainability analyst and they're really interested in the groundwater sustainability

[1:51:11] Voice 14: program I just sent them the agenda package for today and they're really encouraged about

[1:51:16] Voice 14: the amount of coordination that has gone on and they're interested in in exploring coordination

[1:51:22] Voice 14: more with the association and the interesting thing about the sustainability group is the chair is also one of the lead engineers director at Ministry of Environment and their climate change department so there's a lot of.

[1:51:42] Voice 14: there could be some funding avenues from that or also like governance avenues or even in

[1:51:48] Voice 14: the educational realm that that sustainability group is really interested in that

[1:51:53] Voice 14: so there there can be um maybe not cost savings with the program but but just like how the healthy

[1:52:00] Voice 14: watersheds initiative has added so much more value by giving us funding for the freshwater

[1:52:05] Voice 14: sustainability strategy by moving these forward we could we could attract funding by putting funding

[1:52:10] Voice 14: into it. Yep. Thanks.

[1:52:14] Trustee Busheikin: Thank you. Okay. I'm going to open it up to trustees for any comments or

[1:52:19] Trustee Busheikin: questions, um, that people may have, um, you noting that, um, you know, our decision really

[1:52:27] Trustee Busheikin: is about the business cases. So moving us toward that, um, I'm going to go to trustee Stanford

[1:52:32] Trustee Busheikin: on the phone. I'm, I'm actually

[1:52:35] Trustee Stamford: here for momentarily, you know, whatever that means.

[1:52:41] Trustee Stamford: um i i just wanted to know that within this water uh the groundwater sustainability science

[1:52:49] Trustee Stamford: program request you said there's certain um associated islands that you're considering

[1:52:55] Trustee Stamford: um participating in the program i'm just wondering if there's any from the house

[1:53:00] Trustee Stamford: area that would could participate they have specific um challenges that the the main island

[1:53:09] Trustee Stamford: gambier doesn't have uh

[1:53:13] Voice 14: yeah thank you for that uh trustee stanford so um for the groundwater

[1:53:17] Voice 14: recharge mapping project my intention is to do every island and how sound and so that will

[1:53:24] Voice 14: include all the associated islands including anvil um we we won't be doing the 3d modeling

[1:53:31] Voice 14: of those islands um just because there's not the data for it but they they will receive

[1:53:39] Voice 14: see that we are undertaking the the recharge mapping on it um and then another associated

[1:53:45] Voice 14: the other associated islands are the associated islands of the north bender local trust committee

[1:53:51] Voice 14: and um perhaps thormanby but we are worried that we don't have enough data there but we're going

[1:53:59] Voice 14: to look into it well

[1:54:01] Trustee Stamford: if possible because thormanby is meek in its water recharge so

[1:54:06] Trustee Stamford: So anyway, thank you very much.

[1:54:08] Voice 14: Yeah, no, no, it is unique.

[1:54:10] Voice 14: It, the reason why I'm saying we're not sure is that because it might be a different methodology.

[1:54:18] Voice 14: Same with James Island, because it's all sand.

[1:54:24] Voice 10: Yeah.

[1:54:24] Voice 10: So

[1:54:24] Voice 14: we're not sure if our method will work in those sand islands.

[1:54:29] Voice 14: And so actually James Island was, their recharge was already modeled back in like the early 2000s.

[1:54:39] Voice 14: So we might use that methodology for Thornby, but it's just something we're going to explore.

[1:54:46] Voice 14: I just don't want to make a promise on that now, but all the islands in the house sound will.

[1:54:52] Voice 14: And so just Stanford, would you consider Thornby in the house sound? No.

[1:54:57] Trustee Stamford: well it's part of the uh gambier local trust committee area so in that way but no it is

[1:55:05] Trustee Stamford: uh sunshine coast island um it's

[1:55:08] Voice 14: okay would you consider it a northern gulf island

[1:55:12] Trustee Stamford: i don't know

[1:55:14] Voice 14: okay the

[1:55:15] Trustee Stamford: definition is yeah

[1:55:17] Voice 14: okay thank you but but yeah um yeah if this project

[1:55:22] Voice 14: if this business case goes forward i'm really interested in in undertaking this work in the

[1:55:27] Voice 14: house sound finally okay thank you and

[1:55:30] Voice 14: and it includes bone island municipality i should say

[1:55:33] Voice 14: so that's an offering that we can finally give to bowen from this project okay thanks

[1:55:40] Trustee Busheikin: thank you uh trustee patrick oh

[1:55:43] Trustee Patrick: thank you um just so i mean for for many of us i know are on

[1:55:50] Trustee Patrick: the financial planning committee so we've already sat through one meeting and know that this year's

[1:55:53] Trustee Patrick: budget conversations are going to be you know challenging to say the the least so uh so uh

[1:56:02] Trustee Patrick: staff please understand that that's that's the direction i'm coming from and my questioning is

[1:56:07] Trustee Patrick: you know we as a committee have to make some very difficult thoughts and decisions on things

[1:56:12] Trustee Patrick: that we're putting forward and uh and it's going to be some very difficult decisions and thoughts

[1:56:16] Trustee Patrick: coming forward from from trust counsel um i absolutely think the science that we're doing

[1:56:23] Trustee Patrick: is very important and critical to building the knowledge base of of the islands and even further

[1:56:30] Trustee Patrick: is it's supporting the work that the province is doing is it's licensing every day wells on every

[1:56:36] Trustee Patrick: one of our islands and the decisions that it that it's that it's making um and so this this

[1:56:42] Trustee Patrick: information and the science that we're doing is is critically important and i and i and i feel

[1:56:48] Trustee Patrick: feel strongly that we do need to defend the budgets going forward. That said, I do know

[1:56:53] Trustee Patrick: that Salt Spring wasn't included in this year's, and now it has been included in this year's. So

[1:56:58] Trustee Patrick: I'd be curious as to where that funding came from to include Salt Spring in this year's

[1:57:05] Trustee Patrick: budget, if it's happening. Because I only found that out yesterday,

[1:57:08] Trustee Patrick: that Salt Spring might be moving forward.

[1:57:12] Voice 14: I can speak to that, Chair.

[1:57:14] Voice 14: Chair.

[1:57:15] Trustee Busheikin: Yes please.

[1:57:16] Voice 14: So Salt Spring was like always considered for this year so perhaps it just wasn't

[1:57:25] Voice 14: in the business case or I perhaps for the from the business case for this fiscal year maybe I

[1:57:32] Voice 14: made that error and not put it in there but that it was it was always the intention to finish off

[1:57:39] Voice 14: the southern gulf islands this year for the recharge mapping this is not for the water

[1:57:45] Voice 14: budget analysis which i think that salt spring and denman island and gabriola should be prioritized

[1:57:56] Voice 14: to have a water balance water budget process undertaken similar to the southern gulf islands

[1:58:05] Voice 14: that we we don't have money for that and and i i i haven't asked for that so this is just further

[1:58:11] Voice 14: recharge mapping um and as you know trustee patrick salt spring island already has recharge

[1:58:17] Voice 14: mapping but that was method one and so um we're just basically um redoing the recharge to to

[1:58:24] Voice 14: match the methodology from the rest of the islands well

[1:58:28] Trustee Patrick: thank you um so anyway like i said i support

[1:58:32] Trustee Patrick: I support the business case on continuing our science.

[1:58:36] Trustee Patrick: But that said, I am concerned.

[1:58:38] Trustee Patrick: I don't believe the province has received any of the data

[1:58:41] Trustee Patrick: from any of the science that we've done yet

[1:58:43] Trustee Patrick: to help inform their license decisions.

[1:58:46] Trustee Patrick: And I think to me, that's a priority

[1:58:48] Trustee Patrick: is that we work again in partnership with the province

[1:58:50] Trustee Patrick: who have to give these licenses on the wells

[1:58:52] Trustee Patrick: and that we need to get caught up and get the data

[1:58:58] Trustee Patrick: shared with our most important partner.

[1:59:02] Trustee Patrick: on this. And when I look at the, I understand the goals and desires of the state of the watershed,

[1:59:11] Trustee Patrick: but I think it's too soon. I just feel that we're still, we don't understand the data. Our

[1:59:17] Trustee Patrick: communities don't understand the data. At the end of your presentation in North Pender,

[1:59:22] Trustee Patrick: one of the trustees was like, well, let's just, you know, take over giving licenses, you know.

[1:59:26] Trustee Patrick: And so I think we've got a long way to go for our own trustees to understand what this science and information is going to mean, how does it relate to the decisions that they're going to have to make.

[1:59:39] Trustee Patrick: And I think that is a priority is, is, is, is trustee and islander education on what we know now, what does this science mean?

[1:59:54] Trustee Patrick: And that's, you know, I...

[2:00:00] Trustee Patrick: I really feel that, like I said, I think we're trying to do too much too soon, that the science

[2:00:07] Trustee Patrick: is taking longer than we think, and I know that the state of the watershed work is going to take

[2:00:12] Trustee Patrick: longer than we think, and I think we should focus on the science first.

[2:00:20] Trustee Busheikin: Okay, thanks for your input.

[2:00:22] Trustee Busheikin: William, I see your hand up, would you, because I'm curious to hear what other trustees think

[2:00:26] Trustee Busheikin: about that, because ultimately we're going to vote on it, but do you have some response to that, or

[2:00:33] Voice 14: Yeah, I do. So I think that, like in my perspective, the science is its process and it's taking the time that it's taking because that's the process and I actually thought that it was going to take longer so I'm actually encouraged by the timing.

[2:00:50] Voice 14: And, yeah, so the province has been involved in many projects like I spoke to the Denman Local Trust Committee.

[2:00:56] Voice 14: We collaborated with that project to look at the recharge of Denman and Hornby and Gabriola.

[2:01:04] Voice 14: And so we're just trying to figure out how to share that information. But first it has to

[2:01:11] Voice 14: be reported to the respective committees that have engaged in that work at Island Trust before

[2:01:17] Voice 14: it goes to the province. So that's happening this fiscal of course. And I believe that perhaps we're

[2:01:24] Voice 14: not too clear on the state of the freshwater report I think the state of the freshwater report

[2:01:29] Voice 14: is going to do exactly what trustee Patrick is asking to to educate the trustees and the

[2:01:36] Voice 14: community on what the science is because I think what it would do is it would lay out island

[2:01:41] Voice 14: profiles um trustee um Critchley from uh Denman said all the science is great but I really only

[2:01:49] Voice 14: only care about them and you know and I mean he's saying it in a in a loose term like of course

[2:01:55] Voice 14: that's not total perspective but but indeed like we need to identify each individual island and

[2:02:04] Voice 14: and like have these island profiles and I think that that is the way for us to engage in the

[2:02:11] Voice 14: science in a way that can be communicated just by throwing out recharge maps on a freshwater

[2:02:17] Voice 14: water atlas i don't think does residents good and reading my technical staff report may not help so

[2:02:24] Voice 14: i think that's where the state of the fresh water report um the regional district of nanaimo has

[2:02:30] Voice 14: done state of their aquifers report and they were like so successful in that rollout and the the

[2:02:36] Voice 14: residents really were attracted to them and they finally started seeing value for their dollar from

[2:02:42] Voice 14: their drinking water and watershed protection program so that's how i see the state of the

[2:02:47] Voice 14: freshwater report i don't think it's going to deep analysis on a watershed level i don't think that's

[2:02:53] Voice 14: the the it's it's it's basically the roundup the science presenting it in a digestible way thanks

[2:03:02] Trustee Busheikin: thank you um so uh trustees any other comments or discussion okay i'm gonna put myself on this

[2:03:13] Trustee Busheikin: speakers with a question, a comment and a question. I also see the State of Freshwater

[2:03:19] Trustee Busheikin: Report as that piece of helping trustees and islanders understand more about the whole issue

[2:03:29] Trustee Busheikin: and the science. And so I'm in favor of seeing that go forward. But my question is around,

[2:03:40] Trustee Busheikin: around, I've heard about a possible forum for trustees that I think would not be,

[2:03:46] Trustee Busheikin: that was, from what Narissa said, maybe anticipated in the 23-24 fiscal year,

[2:03:54] Trustee Busheikin: but then also I've heard about, and I read in the draft strategy just about,

[2:04:00] Trustee Busheikin: and is it

[2:04:00] Trustee Busheikin: the same thing, that's my question, about at the beginning of term that trustees

[2:04:04] Trustee Busheikin: would get training. They would get some kind of training or presentation around

[2:04:08] Trustee Busheikin: around fresh water and science and how to use the science

[2:04:11] Trustee Busheikin: and how to protect fresh water and the issues.

[2:04:13] Trustee Busheikin: Is the forum that piece?

[2:04:16] Trustee Busheikin: I see nodding.

[2:04:17] Trustee Busheikin: Then another question is like,

[2:04:19] Trustee Busheikin: there is a trustee continuing education program

[2:04:23] Trustee Busheikin: and a trustee orientation program and a budget for that.

[2:04:27] Trustee Busheikin: So this would be bigger and would need its own budget?

[2:04:33] Trustee Busheikin: Okay, because I do think for next term,

[2:04:37] Trustee Busheikin: you know considering there doesn't look like there would be a budget for a forum because we

[2:04:41] Trustee Busheikin: don't even have a business case for it would be good to have as part of the orientation some

[2:04:47] Trustee Busheikin: session so that new trustees know about all this work and that this is sort of landing in their

[2:04:54] Trustee Busheikin: laps and it's going to be building and continuing um and so but i think that could be something just

[2:05:01] Trustee Busheikin: done by staff in-house, but I wanted to flag that. And the other thing I just wanted to clarify is

[2:05:09] Trustee Busheikin: that if we went ahead with the recommendations, if we thought it was important to get the formatting

[2:05:15] Trustee Busheikin: and publication done in the next fiscal year, that would need to be a separate business case for

[2:05:23] Trustee Busheikin: $6,000 because that otherwise won't happen because it's okay. Good. Thank you. So still

[2:05:35] Trustee Busheikin: any more questions or comments? And if not, I will be asking for a motion. So Trustee

[2:05:41] Trustee Busheikin: Patrick, go ahead.

[2:05:42] Trustee Patrick: I just, again, I don't understand. And I'd love to hear from Seth.

[2:05:46] Trustee Patrick: I mean, North Pender, I went through, sorry, it's my notes. I've only had 200 pages since

[2:05:51] Trustee Patrick: i wrote it down i went through and had all the dates as to when we started the work on north

[2:05:54] Trustee Patrick: fender and that we still don't have the maps or the reports now we're only starting some of the

[2:06:01] Trustee Patrick: work on some of the islands now and we haven't even started work on other islands next year so

[2:06:05] Trustee Patrick: we can't have a state of the islands reports done based on the science in this next fiscal year

[2:06:13] Trustee Patrick: because we don't have the science done so

[2:06:16] Voice 14: i can speak to that um uh so yeah i just received the

[2:06:21] Voice 14: updated north pender maps last week so not to throw my consultants under the bus but it's like

[2:06:28] Voice 14: it's not like i'm just sitting on data and not doing anything with it so um but so the the

[2:06:34] Voice 14: intention is that that um we would um go into a request for proposal um for um to for for this

[2:06:44] Voice 14: fiscal to undertake the work that i already have budget for and have that as a multi-year contract

[2:06:53] Voice 14: contingent on funding so it's almost every single year i haven't been able to spend this money until

[2:07:01] Voice 14: the third quarter just like right now and so essentially by having this rfp process and then

[2:07:08] Voice 14: And then right after the budget is approved, then the contract will be whatever updated I don't know that's beyond me, but essentially my consultant will just roll over and roll into continuing on with how sound and, and the thing is the biggest amount

[2:07:28] Voice 14: amount of or the largest amount of time in this whole thing was developing a new science

[2:07:33] Voice 14: like we didn't take this from Diane Allen and just and just ran a model like we developed

[2:07:40] Voice 14: the science over two and a half three years and so now it's just implementing the science

[2:07:45] Voice 14: and it's running the model and collecting the data so it's going to go a lot quicker

[2:07:49] Voice 14: So we will be able to have the the recharge project completed like well in the early part of the of the fiscal year, and then following that it'll go into the state of the watershed report.

[2:08:08] Voice 14: So, um, the science will, will be for, for the, for the recharge will be completed, um, before the state of the watershed or state of the freshwater report.

[2:08:21] Voice 14: Um, as for the water budgets, uh, on, for the Southern Gulf Islands, there, that is a, since it's only in the Southern Gulf Islands, it will be a discussion of that project if it goes forward.

[2:08:37] Voice 14: um what of that work will be included um into that freshwater report because it's not federation

[2:08:44] Voice 14: wide um and and also it gives us it'll give us a chance to engage more in this water 101

[2:08:51] Voice 14: uh process that we undertook during the strategy which um my co-op student put a lot of time into

[2:08:59] Voice 14: and it didn't really harmonize well with the strategy document so we have a whole bunch of

[2:09:06] Voice 14: science that we want to present to the public it just didn't really line up that well with the

[2:09:10] Voice 14: strategy document so i mean there's a lot of science out there already and we have um and

[2:09:18] Voice 14: from the the recharge project we have all the groundwater regions identified there's been

[2:09:23] Voice 14: there's aquifer mapping there's the geology like everything in the freshwater atlas so

[2:09:28] Voice 14: um there's a lot of science out there and and for the groundwater recharge if this budget's passed

[2:09:34] Voice 14: asked then it'll be done before that document thanks

[2:09:38] Trustee Busheikin: thank you any other comments or questions

[2:09:47] Trustee Busheikin: okay go ahead uh planner chapwick yeah

[2:09:50] Voice 16: i just i just wanted to emphasize that the

[2:09:53] Voice 16: the um you know one key purpose of that report is to understand the science so you know i've

[2:10:00] Voice 16: had conversations with a number of trustees and um have understood and i mean and i have to say

[2:10:05] Voice 16: at the beginning of this process working with william my understanding of the science was a

[2:10:09] Voice 16: little foggy um but but i've come to to understand it and um i think and i know that there so this is

[2:10:17] Voice 16: it's really an opportunity to kind of break the things down so that um uh when when trustees are

[2:10:23] Voice 16: are making decisions they actually have a very clear idea about about you know what the science

[2:10:28] Voice 16: is telling us and that's what we hope to like again you know provide that foundation of knowledge

[2:10:33] Voice 16: to understand what we're seeing in the maps

[2:10:36] Voice 16: and the other materials that are being presented

[2:10:40] Voice 16: to us by William.

[2:10:42] Voice 16: Thank you.

[2:10:45] Trustee Patrick: Trustee Patrick.

[2:10:46] Trustee Patrick: Sorry, it's always me.

[2:10:47] Trustee Patrick: I have one more question.

[2:10:49] Trustee Patrick: I understand the province is suffering,

[2:10:54] Trustee Patrick: is probably a better word at getting the word out

[2:10:58] Trustee Patrick: on getting islanders to license their wells

[2:11:04] Trustee Patrick: with this deadline that's coming quickly in march and um i know i had a i had i had a farmer to

[2:11:10] Trustee Patrick: dinner recently and i mean he was upset he was i'm not applying and you know he was the he was

[2:11:18] Trustee Patrick: very very upset and it took a long conversation with him to get him to understand the benefits

[2:11:24] Trustee Patrick: of why applying for this license now was was an advantage for him rather than uh an inconvenience

[2:11:32] Trustee Patrick: and i think the province could use our help to deal with our islanders to help them get through

[2:11:38] Trustee Patrick: this process and i'm wondering you know now that's a this year thing because it's in march but are we

[2:11:43] Trustee Patrick: giving any thought or can this committee give any direction to give some thought to how we could

[2:11:47] Trustee Patrick: support our partner the province in having this program be successful on the licensing of wells

[2:11:54] Trustee Patrick: Mayor

[2:11:56] Voice 14: Mrakas, So I can speak to that thing sure um

[2:11:58] Trustee Patrick: yeah yeah,

[2:12:00] Voice 14: thank you for that trustee Patrick so um yeah i've been trying to like i've been working on this issue behind the scenes for a long time now and and and working with people like Mike way, who have been writing letters to.

[2:12:18] Voice 14: um to the province and but actually it was just this week this is great timing um and maybe this

[2:12:28] Voice 14: is because some of the political workings that um trustee patrick and other trustees have been

[2:12:34] Voice 14: undertaking but the province reached out to us um for help just this week on this um and they they

[2:12:42] Voice 14: said that they're very aware of the water availability challenges on the island and

[2:12:47] Voice 14: they are a growing concern with the water management challenge that they'll face

[2:12:51] Voice 14: after the march 2022 deadline and they said that we would like to reach out to as many non-domestic

[2:12:59] Voice 14: water users as possible in the coming months do you think there's any interest from the island's

[2:13:02] Voice 14: trust in coordinating some outreach with us or at least discuss ideas on how best to reach the most

[2:13:09] Voice 14: number of potential applicants um and this is from a senior water um authorizations officer at

[2:13:18] Voice 14: flynn row so um i've i reached out to uh director of trust area services claire freighter and um

[2:13:26] Voice 14: we're going to be discussing this on i think friday to um start to determine how we can

[2:13:34] Voice 14: facilitate this because there are thousands of years of water right that can be lost and

[2:13:43] Voice 14: those people who who are kind of against the groundwater licensing out here they just don't

[2:13:51] Voice 14: understand water rights I think because the Okanagan has 100 years of this history and

[2:14:01] Voice 14: And water rights are really important to the agricultural users out there.

[2:14:04] Voice 14: Without it, they don't irrigate or they have to purchase irrigation from their neighbor.

[2:14:11] Voice 14: So I think that the province has failed at this.

[2:14:17] Voice 14: Islands Trust has failed at this.

[2:14:19] Voice 14: Everyone has failed at reaching out.

[2:14:22] Voice 14: They tried some smaller engagements and they were just extremely pitiful, actually.

[2:14:30] Voice 14: and um the industry myself included we've been screaming at the province to do more and um the

[2:14:39] Voice 14: associations i don't know how much more they can do by telling the province that this is top priority

[2:14:46] Voice 14: and yeah it's it's dangerous i don't think they're going to give us another extension i think the

[2:14:51] Voice 14: directors are done and um at the end of the day it's going to be the islanders it's actually the

[2:14:58] Voice 14: small growers and producers who won't license their wells are going to be challenged because

[2:15:05] Voice 14: if they don't have the groundwater then they have to go to rain and we know how much it rains here

[2:15:09] Voice 14: in the summer when people are growing food and so if you don't have access to groundwater it's

[2:15:16] Voice 14: such a challenge and it actually can be detrimental to the water sustainability act as a whole

[2:15:23] Voice 14: so I think this is a top priority um I've tried to get traction with this um on many different

[2:15:31] Voice 14: levels and it's it's you know I just think like a mail out or like a post on our social media

[2:15:38] Voice 14: isn't enough like this is a this is the biggest thing I think in my career and it's just slipping

[2:15:46] Voice 14: through my hands and I don't know what to do so anyway I'll leave it at that thanks thank you

[2:15:54] Voice 8: trustee dodds

[2:16:03] Voice 8: trustee dodds i see your hand up but i'm not hearing you oh okay

[2:16:11] Voice 8: uh i'm hearing a little bit but not much oh okay i don't know maybe like dave

[2:16:20] Voice 8: i don't know does that help is anyone able

[2:16:24] Voice 8: to hear her well no

[2:16:28] Voice 8: yeah all right i don't even know if she's talking to us or not she's

[2:16:39] Trustee Busheikin: muted herself now so maybe she

[2:16:40] Trustee Busheikin: was actually talking to someone else but trusty does

[2:16:42] Voice 15: you also have

[2:16:42] Trustee Busheikin: your hand out

[2:16:47] Trustee Busheikin: you want to talk to

[2:16:50] Voice 8: us yeah

[2:16:53] Voice 8: i am sorry to say that trust we

[2:17:01] Trustee Busheikin: not this isn't the tech is not working at this moment

[2:17:06] Trustee Busheikin: and Janine so we haven't been able to hear you if it's a small note you can put it you can try

[2:17:12] Trustee Busheikin: putting it in the chat like if it's more um uh technical and otherwise um jump in when you think

[2:17:20] Trustee Busheikin: you might have a better connection um trustee wolverton yeah

[2:17:27] Voice 5: um we've included in our trustee

[2:17:30] Voice 5: report this issue on on licenses um but i'm not hearing you know i it would be helpful i don't

[2:17:39] Voice 5: know if if william has this information to know which of our um multiple users haven't registered

[2:17:49] Voice 5: because we can certainly be in touch with them and and uh talk to them i mean we we put it in our

[2:17:56] Voice 5: in our latest trustee report and emphasizing it how important it is to to get this done

[2:18:01] Voice 5: yeah

[2:18:03] Voice 14: um thank you for that through the chair um it um it's less than a quarter

[2:18:09] Voice 14: in the islands trust area there's like 75 percent of of eligible licensed wells that have been

[2:18:19] Voice 14: identified that haven't applied and and the thing is it's just an application and um this is for

[2:18:29] Voice 14: existing users not for new users right so this is existing right so even if they just put in their

[2:18:36] Voice 14: application then the however it rolls out and however much water they get and however long

[2:18:43] Voice 14: that process takes to get their license is is kind of a moot point after that it's just getting them

[2:18:50] Voice 14: to apply and if they don't apply you know like a farm from 1960 they're going to lose that 50 year

[2:18:58] Voice 14: 70 year water right so thousands of years of water right is on the table in the honest trust

[2:19:06] Voice 14: area right now i don't know how much more clear i can be that this is a huge deal um and and the

[2:19:14] Voice 14: issue is is that there's only a certain amount of allocation and and so if the existing users

[2:19:23] Voice 14: who like lose their water right and then are then won't apply for a new water right to reset in 2022

[2:19:30] Voice 14: 2022 or 2023 or 2025 there's going to be other development moving in there um and and scooping

[2:19:38] Voice 14: up that that allocation and and actually I'm not saying this is a method of the province but

[2:19:46] Voice 14: perhaps it's over allocated already but they're they're not denying existing users their water

[2:19:52] Voice 14: right and

[2:19:54] Trustee Busheikin: I'm sorry excuse me this is a really really important discussion so I'm a little torn

[2:20:00] Trustee Busheikin: But it's way off topic, given the agenda item we're on.

[2:20:07] Trustee Busheikin: And I'd almost rather, at least for clarity, make it a new topic on our new business,

[2:20:14] Trustee Busheikin: because I think it is extremely important.

[2:20:16] Trustee Busheikin: And I think it's very good to hear this, that Flynn Rowe staff have reached out to you,

[2:20:21] Trustee Busheikin: William.

[2:20:21] Trustee Busheikin: And I think that it's very useful to have trustees involved in this discussion,

[2:20:27] Trustee Busheikin: because we're the boots on the ground or we're the ears in the community and might have good

[2:20:33] Trustee Busheikin: input as to how to reach people. However, what I, yeah, I think what I'd like to do then is

[2:20:42] Trustee Busheikin: if we would like to add this as a, to change the agenda, which we can do, add it as new business,

[2:20:50] Trustee Busheikin: it would happen after this discussion, we could do that, but it's 1219 and we have business cases

[2:20:57] Trustee Busheikin: before us so um or if i mean time is very tight because it could go on our next agenda item or

[2:21:04] Trustee Busheikin: we could also say if trustees would like to chat maybe we'll leave it at that if trustees would

[2:21:10] Trustee Busheikin: have ideas for william just to call him is that okay or i mean i'm kind of if people could do

[2:21:19] Trustee Busheikin: like a thumbs up or thumbs down in your window would you like this to be added to our agenda

[2:21:23] Trustee Busheikin: for later this afternoon. Just do like this. I'm seeing thumbs up, two thumbs up, and I don't

[2:21:32] Trustee Busheikin: really see anyone else. Well, let's go ahead and add it to the agenda. I don't think we need a

[2:21:44] Trustee Busheikin: motion as a new business item and uh see how that goes um

[2:21:51] Voice 8: thank you um so um but back to the

[2:21:58] Trustee Busheikin: question for decision i i think um that we might be ready for motions and if anyone has something

[2:22:08] Trustee Busheikin: they really need to bring up or ask before that i mean go ahead but otherwise um i i uh invite

[2:22:14] Voice 8: motions and we're looking at page 113 trustee peterson thank you i

[2:22:32] Voice 18: move that the regional

[2:22:33] Voice 18: planning committee forward to the financial planning committee for inclusion in the fiscal

[2:22:37] Voice 18: year 2022-23 budget the revised business case for strategic plan item number 2.5 to complete

[2:22:45] Voice 18: the island's trust groundwater recharge mapping project thank

[2:22:50] Trustee Busheikin: you i see trustee longer i seconding

[2:22:53] Trustee Busheikin: thank you any further discussion okay so please raise your oh trustee peterson what did you want

[2:22:59] Trustee Busheikin: to discuss or you're just getting ready to vote okay thanks so uh all in favor please raise your

[2:23:06] Trustee Busheikin: electronic

[2:23:07] Voice 8: hand okay thank you i'm just gonna go because i my screen

[2:23:18] Trustee Busheikin: is doing things i don't want

[2:23:20] Trustee Busheikin: it to do um i will just say let's lower our hands just to be really clear and uh any opposed

[2:23:27] Trustee Busheikin: I know I just raised my hand I didn't mean to do that any folks.

[2:23:33] Trustee Busheikin: Okay, thank you.

[2:23:36] Trustee Busheikin: Motion carries.

[2:23:38] Trustee Busheikin: Thank you. Next motion.

[2:23:43] Trustee Busheikin: Trustee Peterson go ahead.

[2:23:45] Voice 18: I move that regional planning committee forward to financial planning committee for inclusion in the fiscal year 2022 23 budget, the revised business case for strategic plan item number 2.4 to implement freshwater sustainability recommendations related

[2:24:00] Voice 18: related to the development of a State of Freshwater report.

[2:24:04] Voice 8: Thank you.

[2:24:05] Voice 8: Seconder?

[2:24:09] Voice 8: Trustee Wolverton?

[2:24:10] Voice 8: Thank you.

[2:24:10] Voice 8: Any further discussion?

[2:24:14] Trustee Busheikin: Trustee Patrick?

[2:24:16] Trustee Patrick: Yes, it's me.

[2:24:17] Trustee Patrick: I, again, I know I voted against this before.

[2:24:19] Trustee Patrick: I, like I said,

[2:24:20] Trustee Patrick: we're gonna have some very tough conversations

[2:24:22] Trustee Patrick: and I think this is too soon

[2:24:24] Trustee Patrick: that we need to catch up with all the work

[2:24:26] Trustee Patrick: that we've done to date before we go further.

[2:24:31] Trustee Busheikin: Thank you.

[2:24:33] Voice 8: Okay.

[2:24:34] Voice 8: Seeing no other discussion,

[2:24:36] Voice 8: All in favor, raise your hand digitally or verbally if you're on a phone.

[2:24:49] Voice 8: Thank you.

[2:24:50] Voice 8: So I'm seeing four

[2:24:53] Trustee Busheikin: hands in favor.

[2:24:57] Trustee Busheikin: So then if you have raised your hand, lower your hand.

[2:25:04] Trustee Busheikin: And I

[2:25:06] Voice 8: would then all opposed.

[2:25:13] Voice 8: So seeing three hands opposed, it's close, but the motion carries.

[2:25:19] Trustee Busheikin: Thank you.

[2:25:20] Trustee Busheikin: I would imagine there'll be some, given that, some discussion at, oh, I need to lower my hand, at FPC, a financial planning committee about this.

[2:25:31] Trustee Busheikin: And then there is a third motion.

[2:25:35] Trustee Busheikin: Narissa?

[2:25:36] Voice 16: Yeah, I'd just like to sort of speak to this.

[2:25:40] Voice 16: like um i i think that there like there's sort of a a decision to be made here with respect

[2:25:47] Voice 16: to this piece and that third um business case so uh like i said it it it contains two components

[2:25:57] Voice 16: so one is the development of the um of the outreach plan and one is the the creation of

[2:26:03] Voice 16: of like a formatted shareable policy document.

[2:26:08] Voice 16: So I think Shashen, you had indicated

[2:26:12] Voice 16: that there may be a separate resolution

[2:26:14] Voice 16: supporting that potentially.

[2:26:16] Voice 16: The other thing to consider is that should the,

[2:26:22] Voice 16: you know, either of the,

[2:26:25] Voice 16: should the business case related

[2:26:31] Voice 16: to the State of the Freshwater Report not be supported,

[2:26:35] Voice 16: then we will lose momentum entirely

[2:26:39] Voice 16: in terms of like moving forward

[2:26:42] Voice 16: with any sort of outreach for that year.

[2:26:47] Voice 16: So there may be the consideration

[2:26:49] Voice 16: of forwarding both just in case.

[2:26:54] Voice 16: That's just something I put out there.

[2:26:58] Voice 16: Thank you.

[2:27:02] Voice 8: Okay, so would someone like to put a motion

[2:27:04] Voice 8: on the table.

[2:27:07] Voice 8: Go ahead, Trustee Peterson.

[2:27:13] Voice 18: I move that regional planning committee defer

[2:27:15] Voice 18: the business case supporting the development

[2:27:17] Voice 18: of a freshwater stewardship outreach plan

[2:27:20] Voice 18: to the 2023-24 budget year.

[2:27:24] Voice 18: Thank you.

[2:27:25] Voice 18: Is there a seconder?

[2:27:27] Trustee Busheikin: Trustee Wolverton.

[2:27:29] Trustee Busheikin: Okay, and would anyone like to speak to that?

[2:27:34] Trustee Busheikin: Trustee Patrick, go ahead.

[2:27:37] Trustee Patrick: Me, this is the most important part.

[2:27:39] Trustee Patrick: it's yes we have the science and you want to do your state of the water watershed and and and

[2:27:46] Trustee Patrick: primarily that's affecting future development decisions about where we develop and how we

[2:27:53] Trustee Patrick: develop the reality is climate change is on us now and the impact that the greatest impact we

[2:27:59] Trustee Patrick: can have is influencing the people that are already here um as you know we heard uh trustee

[2:28:06] Trustee Patrick: Dobbs say you know that Maine Islanders generally have a good behavior about their wells but we know

[2:28:10] Trustee Patrick: I was amazed at Saterna last I found out of their small population they have 50 new people are

[2:28:17] Trustee Patrick: moving in since the pandemic started for an island of only about 167 properties that's a big you know

[2:28:23] Trustee Patrick: 50 properties turned over hands in that time period so I don't know what the data is on my

[2:28:30] Trustee Patrick: island how many new people have moved in I know by looking at real estate sales it's been brisk

[2:28:36] Trustee Patrick: in heavy. So I imagine all of our islands have had an influx of new people who moved from a city who

[2:28:42] Trustee Patrick: could just flush their toilet and it would disappear. And, you know, so to me, outreach

[2:28:49] Trustee Patrick: is the part where we could have the highest impact on preparing and adapting to climate change.

[2:28:59] Trustee Busheikin: Thank you. So I imagine that if this, I mean, if this motion fails, that you might be putting

[2:29:07] Trustee Busheikin: forward a motion to forward this business case, just to make everyone clear about the decision

[2:29:13] Trustee Busheikin: making implications.

[2:29:16] Voice 8: Is that likely? Maybe. Okay. All right. Any further discussion?

[2:29:28] Trustee Busheikin: Okay. I'm going

[2:29:29] Trustee Busheikin: to just put myself on the speaker's system. I'm torn about this because I agree with what I just

[2:29:33] Trustee Busheikin: heard from trustee Patrick and at the same time I just know having been in financial planning

[2:29:42] Trustee Busheikin: committee I know that there are hard decisions to make and not everything is going to get funded and

[2:29:49] Trustee Busheikin: I know that other outreach as we heard is ongoing and I believe that publishing the state of

[2:30:00] Trustee Busheikin: the water reports is in itself a kind of outreach

[2:30:05] Trustee Busheikin: that it will, I hope if there will be a bit

[2:30:08] Trustee Busheikin: of a communications, maybe a media release

[2:30:11] Trustee Busheikin: and that trustees will let people know

[2:30:14] Trustee Busheikin: it'll be launched on the website,

[2:30:16] Trustee Busheikin: there'll be a subscription mail out

[2:30:17] Trustee Busheikin: and it'll get people thinking and talking and learning.

[2:30:23] Trustee Busheikin: So I see that as overlapping these motions two and three.

[2:30:30] Trustee Busheikin: So that's just my general comments, and soon we will call the question, but I see Trustee Long-Rice has his hand up.

[2:30:37] Voice 2: Yeah, just one comment.

[2:30:39] Voice 2: This third motion, and really it's just a process of self-elimination due to budgetary constraints.

[2:30:46] Voice 2: That's why it was put forward.

[2:30:48] Voice 2: Is that my understanding?

[2:30:51] Trustee Busheikin: Yeah, I see nodding.

[2:30:52] Trustee Busheikin: okay

[2:30:53] Voice 2: so yeah so and

[2:30:54] Voice 2: that's the expectation that uh trust programs committee and regional planning

[2:30:59] Voice 2: committee will be uh to go doing this process of eliminating things that they feel may not

[2:31:06] Voice 2: be as a priority for the budget or should that be a decision of trust council

[2:31:15] Voice 2: we're going

[2:31:16] Trustee Busheikin: to have a meeting after that i think that's a kind of a political question

[2:31:19] Trustee Busheikin: I saw David Marlowe's hand and ex-officio Luckham.

[2:31:23] Trustee Busheikin: Let's hear from Peter Luckham on this.

[2:31:26] Trustee Luckham: Well, TPC has made some alterations in its program of work in respect of realizing that the budget increase that's on the table might be higher than some would like.

[2:31:41] Trustee Luckham: And this is a recommendation.

[2:31:43] Trustee Luckham: IT IS ULTIMATELY UP TO COUNCIL TO MAKE A DECISION TO INCLUDE OR NOT INCLUDE AND SPEND

[2:31:49] Trustee Luckham: THE MONEY ACCORDINGLY, BUT I THINK THAT WHAT IS HELPFUL HERE IS THAT IF THE REGIONAL PLANNING

[2:31:56] Trustee Luckham: COMMITTEE CAN MAKE A RECOMMENDATION OF WHAT THEY THINK MIGHT BE BASED UPON THEIR INTIMATE

[2:32:02] Trustee Luckham: KNOWLEDGE OF THE PROJECTS AND THE PROCESS TO DETERMINE WHETHER OR NOT THIS SHOULD BE

[2:32:06] Trustee Luckham: A PRIORITY OR NOT, AND OF COURSE, THAT IS UP TO YOU TO DECIDE.

[2:32:11] Trustee Busheikin: Thank you. And Director Marler, did you have anything to add to that?

[2:32:16] Voice 1: No, like I said, what I was going to say.

[2:32:19] Trustee Busheikin: Yeah. Okay, thanks. Planner Chadwick.

[2:32:24] Voice 16: Yeah. Yeah, I just wanted to sort of emphasize sort of what I had identified before that

[2:32:30] Voice 16: from staff perspective, the state of the freshwater report is sort of the,

[2:32:35] Voice 16: if you were to sort of see things in steps, it's sort of the foundation.

[2:32:39] Voice 16: It's foundational to developing an understanding internally amongst trustees about what we're talking about.

[2:32:46] Voice 16: And, and, and if you know if we have the opportunity to for it to inform a forum that forum will be an opportunity to to talk more about the kinds of outreach that we should be doing so.

[2:33:02] Voice 16: So that's sort of a perspective to look at it with,

[2:33:07] Voice 16: that's sort of what staff's perspective

[2:33:08] Voice 16: has been sort of bringing these items forward, so.

[2:33:13] Voice 16: Thank you.

[2:33:15] Trustee Busheikin: Was there another hand?

[2:33:18] Trustee Busheikin: Okay, so that motion is to defer the business case.

[2:33:22] Trustee Busheikin: That means we wouldn't send it to FPC,

[2:33:25] Trustee Busheikin: just to be clear what we're voting on.

[2:33:28] Trustee Busheikin: And I am gonna call the

[2:33:30] Voice 8: question all in favor.

[2:33:41] Voice 8: Okay, I

[2:33:42] Trustee Busheikin: see six in favor, let's lower our hand and I'm just going to keep being thorough

[2:33:48] Trustee Busheikin: here because it is sometimes hard to follow everything.

[2:33:52] Trustee Busheikin: Trustee Stanford, can you lower your hand?

[2:33:54] Trustee Busheikin: Thank you.

[2:33:55] Trustee Busheikin: Anyone opposed?

[2:33:58] Trustee Busheikin: So one opposed.

[2:34:00] Trustee Busheikin: Thank you.

[2:34:00] Trustee Busheikin: And I assume Laura, you'll just speak up if you want it formally recorded.

[2:34:05] Trustee Busheikin: Thank you.

[2:34:06] Trustee Busheikin: um trustee stanford i see your hand is that uh would you have a comment or a motion or

[2:34:12] Trustee Busheikin: i

[2:34:13] Trustee Stamford: just have a a comment and just to make sure that given this this uh third motion that we voted to

[2:34:21] Trustee Stamford: defer um that that it is brought forward in a strategic manner for the the following um trust

[2:34:30] Trustee Stamford: uh council term because there there could be a lot of turnover i just want to make sure this

[2:34:36] Trustee Stamford: doesn't get lost yes

[2:34:38] Trustee Busheikin: thank you and i think from what i heard from staff that will the creation

[2:34:45] Trustee Busheikin: of actual policy from the strategy will help ensure that but it is especially if there's

[2:34:50] Trustee Busheikin: staff turnover as well so i yeah um i i am putting myself on the speakers i am interested in the the

[2:34:58] Trustee Busheikin: formatting and publication i just think um formatting can make a huge difference in in

[2:35:04] Trustee Busheikin: in terms of a document getting used and not used.

[2:35:08] Trustee Busheikin: And all the amazing work that goes into it

[2:35:11] Trustee Busheikin: happens when people read it and consult it

[2:35:14] Trustee Busheikin: and consult it regularly.

[2:35:16] Trustee Busheikin: And formatting is actually a science and an art

[2:35:19] Trustee Busheikin: that is based on making information easy to read,

[2:35:27] Trustee Busheikin: easy to digest, easy to use.

[2:35:29] Trustee Busheikin: um and it can even um meet some um say values or political goals i mean even like the question of

[2:35:37] Trustee Busheikin: you know collaboration runs through all six of the topics so that could be graphically presented

[2:35:43] Trustee Busheikin: as a kind of a pie chart where they all meet in the middle and feed into each other things like

[2:35:47] Trustee Busheikin: that so and i think also it's a pretty hard sell if a doc if a document exists and is adopted and

[2:35:54] Trustee Busheikin: and used, and a year later it comes to a different committee,

[2:35:58] Trustee Busheikin: oh, spent thousands of dollars to format it.

[2:36:00] Trustee Busheikin: It's kind of hard to bring it back in a year.

[2:36:03] Trustee Busheikin: So I would like to propose,

[2:36:05] Trustee Busheikin: I'm gonna propose a motion

[2:36:08] Trustee Busheikin: that regional planning committee

[2:36:12] Voice 8: request staff to create a business case

[2:36:23] Voice 8: for formatting and publication

[2:36:26] Voice 8: of the freshwater sustainability strategy

[2:36:34] Voice 8: and forward it to financial planning committee

[2:36:46] Voice 8: for inclusion in the 2022-2023 budget.

[2:37:00] Trustee Busheikin: That's my motion.

[2:37:01] Trustee Busheikin: And just to be clear, my assumption,

[2:37:03] Trustee Busheikin: I didn't put it in the motion,

[2:37:05] Trustee Busheikin: but the assumption, of course,

[2:37:06] Trustee Busheikin: is that this is pending review and adoption by council,

[2:37:10] Trustee Busheikin: of course, because, yeah.

[2:37:14] Trustee Busheikin: So trustee Wolverton, are you seconding

[2:37:16] Trustee Busheikin: or asking a question?

[2:37:17] Trustee Busheikin: Seconding, okay.

[2:37:18] Trustee Busheikin: So that was moved and seconded.

[2:37:20] Trustee Busheikin: I've spoken to my reasons for putting motion on the floor.

[2:37:23] Trustee Busheikin: I don't need to speak.

[2:37:23] Trustee Busheikin: Are there more comments?

[2:37:24] Trustee Busheikin: I see trustee Patrick.

[2:37:26] Trustee Patrick: My question is, I mean, staff had talked about

[2:37:29] Trustee Patrick: creating this new policy document down the road

[2:37:31] Trustee Patrick: and that that's what they've asked for the $6,000

[2:37:34] Trustee Patrick: in this outreach thing, which I would have actually argued

[2:37:37] Trustee Patrick: to be removed the way that was here.

[2:37:39] Trustee Patrick: because the I agree that the strategy document is a fact because if I'm looking at like regional

[2:37:46] Trustee Patrick: district and the NIMO's strategic plan it's a fabulous reference and useful document that's

[2:37:55] Trustee Patrick: very educational and clear as to where they're going and what they're doing so I look at that

[2:38:01] Trustee Patrick: as sort of the model that I would like to see so I mean your motion to me is correct you said

[2:38:06] Trustee Patrick: that to publicize or to fix or make it look pretty.

[2:38:10] Trustee Patrick: I don't wanna see paper copies, but the strategy,

[2:38:16] Trustee Patrick: but this policy thing I think is going too far.

[2:38:20] Trustee Patrick: It's the strategy.

[2:38:20] Trustee Patrick: So I support the motion.

[2:38:24] Trustee Busheikin: Thank you.

[2:38:25] Trustee Busheikin: And I just will add one more comment

[2:38:27] Trustee Busheikin: that just to someone who works in communications

[2:38:29] Trustee Busheikin: that just wanna like make it clear

[2:38:32] Trustee Busheikin: that formatting isn't just about attractive.

[2:38:34] Trustee Busheikin: there's actually like a lot of scientific study that gets done about how eyes track across pages

[2:38:41] Trustee Busheikin: and then you quiz people five minutes later about what they remembered and formatting hugely

[2:38:48] Trustee Busheikin: improves understanding and retention and use like there's actually studies about do people use the

[2:38:56] Trustee Busheikin: information they've read um so formatting is is not just aesthetics are great and important because

[2:39:04] Trustee Busheikin: they attract people but it is it it's actually about things getting used um and getting used

[2:39:09] Trustee Busheikin: effectively so and i can talk about it at length but rewind one day because i it's one of my

[2:39:15] Trustee Busheikin: interests um uh so that's all uh any further discussion all

[2:39:22] Voice 8: in favor raise a digital hand

[2:39:30] Voice 8: Okay, I'm seeing six in

[2:39:33] Trustee Busheikin: favor. And so please lower your hands.

[2:39:42] Voice 8: And anyone opposed? Okay,

[2:39:46] Voice 8: that

[2:39:46] Trustee Busheikin: motion carries. And I'm pretty sure and hoping we're done with this. And then we all

[2:39:52] Trustee Busheikin: really need to go for lunch. It's now past 1230. And I thank everyone. And let's take a half hour

[2:39:59] Trustee Busheikin: lunch. So we'll be back at 108. And let's get back just at 108. We still have quite a bit left

[2:40:04] Trustee Busheikin: to do because we now added something else to the agenda we have quorum i believe one two three four

[2:40:15] Trustee Busheikin: five six of us yes okay i'm gonna call us back to order and welcome everyone and um we have one main

[2:40:26] Trustee Busheikin: item before us on our agenda and this is the policy new policy or f point of 5.9.1 best

[2:40:38] Trustee Busheikin: management practices for delivery of local planning services to local trust committees

[2:40:42] Trustee Busheikin: we have a rfd and a draft policy and a draft structure for um for an ocp so um i will um i

[2:41:00] Trustee Busheikin: guess i'll invite staff to introduce us and i just i really want to um commend staff for this work

[2:41:08] Trustee Busheikin: We have been, you know, talking about this and working on this is very complicated to take a, you know, a major planning operation that is going, doing it is in stream with its planning and create a sort of a new structure for that and do it democratically

[2:41:27] Trustee Busheikin: with a lot of input. So that is what we're doing. And David Marler, I invite you to make some introductory comments.

[2:41:34] Trustee Busheikin: uh

[2:41:35] Voice 1: thank you and um yeah so i think introductory i'm on page 17 of your agenda package at the

[2:41:43] Voice 1: moment which is the draft policy um so as introduction this really is draft um i think

[2:41:51] Voice 1: it does need a little bit more work um so what we tried to do was pull together the um

[2:41:58] Voice 1: uh the direction from the regional planning committee in the two resolutions and the rfd

[2:42:04] Voice 1: deeper, I put one resolution in, I didn't put the other one in. But the policy does address both

[2:42:10] Voice 1: those resolutions. And those resolutions are in the follow-up action list if you want to have a

[2:42:14] Voice 1: look at them. So just to highlight what we've done here, there's actually two copies of this policy

[2:42:20] Voice 1: on the agenda for you. The first one is the clean copy, and the second one shows all the changes

[2:42:26] Voice 1: changes using the, the word markup system, but the focus really is in the first couple of sections so the definitions have been added, which are on page 17.

[2:42:39] Voice 1: So, the intent here is to try and define what we mean by major policy regulatory work, minor and extraordinary because those are referred to in the appendices.

[2:42:50] Voice 1: And the intent here is that whatever we consider to be a major policy work that is something the regional planning team would take on the three planners are assigned to policy would work on those whether it's for salt springs to 10 or whether it's for several

[2:43:09] Voice 1: islands together the idea is that that team would take those on the minor ones are intended to be smaller things that the local planning team.

[2:43:19] Voice 1: the planners that come to your ltc meetings and do the application processing they could probably

[2:43:25] Voice 1: take those on so we try to define what they are and then the extraordinary ones are really

[2:43:32] Voice 1: something that's outside of um of the kind of recommended process i guess or the recommended

[2:43:38] Voice 1: bylaw format and that definitely would require consultants to come in and do the work and

[2:43:45] Voice 1: and some form of funding considerations for that.

[2:43:48] Voice 1: So that's what we're trying to do here.

[2:43:50] Voice 1: We can obviously look at that definition,

[2:43:53] Voice 1: but we've been looking at major policy work,

[2:43:55] Voice 1: six to 18 months roughly,

[2:43:57] Voice 1: and minor policy where it would be less than six months

[2:44:00] Voice 1: of work over the timeframe.

[2:44:05] Voice 1: Excuse me.

[2:44:06] Voice 1: So it's sections one and two on the next page

[2:44:10] Voice 1: where most of the changes have been made

[2:44:12] Voice 1: that relate to this.

[2:44:13] Voice 1: The first is the official community plan land use bylaw review and amendments, and the intent of section one is to establish a strategic approach to undertaking the review of LCPs and land use bylaws, so that we're you know we're not just going

[2:44:32] Voice 1: to leave them. We're going to have some form of a means to look at them, evaluate them,

[2:44:40] Voice 1: and make recommendations on which ones need some attention or which ones don't, for example.

[2:44:48] Voice 1: So that's what this is doing. So this refers to the appendices, so for example in here under 1.3

[2:44:57] Voice 1: it references Appendix D. And this is a checklist of the health, I guess, of LCPs. And we can

[2:45:06] Voice 1: probably extend that to Lange's bylaws, but for now just put LCPs to help us to make recommendations

[2:45:14] Voice 1: as to which ones should go ahead. And then 1.4 refers to the recommended format, which

[2:45:27] Voice 1: which we'll put a copy of in Appendix A.

[2:45:30] Voice 1: And we do one for an LCP and one for land use by-law.

[2:45:34] Voice 1: I think all we have right now is an example of an LCP,

[2:45:38] Voice 1: but we've put the other one in as well.

[2:45:43] Voice 1: And then 1.5 is just a means to try and control,

[2:45:48] Voice 1: give some direction around how much

[2:45:51] Voice 1: and how many of these we can take on at any one time.

[2:45:54] Voice 1: And for now, I'm thinking we would start

[2:45:57] Voice 1: that one a year or two a year at the most,

[2:46:01] Voice 1: keeping in mind that these are multi-year projects,

[2:46:03] Voice 1: so there's going to be overlapping.

[2:46:05] Voice 1: So we start two a year, it's potentially,

[2:46:08] Voice 1: and it takes two years, for example, to do one,

[2:46:11] Voice 1: we could have four underway at the same time,

[2:46:14] Voice 1: but in different phases,

[2:46:16] Voice 1: which would help the planners to manage the time

[2:46:20] Voice 1: around that.

[2:46:22] Voice 1: And then 1.6 just addresses the concern that we've had,

[2:46:26] Voice 1: where you tend to get an LCP review but then the land use bylaw gets forgotten

[2:46:31] Voice 1: and the LCP doesn't get implemented so this is a means to deal with that.

[2:46:38] Voice 1: So that's one and I think you know it's definitely open for tweaking and there's

[2:46:44] Voice 1: probably things missing in here so look for that. Second item now is just more around

[2:46:51] Voice 1: around major policy works.

[2:46:54] Voice 1: This goes back to that definition.

[2:46:55] Voice 1: So this does include official community plan reviews

[2:47:00] Voice 1: that are considered to be major projects

[2:47:02] Voice 1: because they're still a project.

[2:47:04] Voice 1: Everything the local trust committee does

[2:47:06] Voice 1: should probably lead to a bylaw that amends the LCP

[2:47:10] Voice 1: or amends the land use bylaw.

[2:47:12] Voice 1: So it doesn't really matter

[2:47:15] Voice 1: if you're calling it a review of the LCP

[2:47:17] Voice 1: or whether it's a project to review housing

[2:47:21] Voice 1: or industrial lands or whatever it happens to be.

[2:47:24] Voice 1: They're all bylaw amendments,

[2:47:26] Voice 1: so really they're all the same thing.

[2:47:28] Voice 1: So just kind of saying in two,

[2:47:30] Voice 1: this is how we're going to deal with that.

[2:47:34] Voice 1: So Appendix E is what we're planning to use

[2:47:39] Voice 1: to recommend to Trust Council

[2:47:41] Voice 1: by the Regional Planning Committee prioritization.

[2:47:44] Voice 1: So the idea of Appendix E would be some form of way

[2:47:48] Voice 1: of evaluating the different projects

[2:47:50] Voice 1: against certain criteria and then using that to make recommendations.

[2:47:58] Voice 1: And then 2.2 is just limiting the number and really that comes down to staff resources so

[2:48:04] Voice 1: that might change year over year but and also it depends on how much we're estimating

[2:48:11] Voice 1: each of these projects are going to take within with staff time. So some years it could be you

[2:48:17] Voice 1: know several smaller projects and other years maybe it's a fewer but much larger more involved

[2:48:23] Voice 1: projects um and then under 2.3 and just down the rest of some of this is existing language but

[2:48:32] Voice 1: um one of the principles is it has to be a priority of a local trust committee there's no

[2:48:38] Voice 1: point advancing a project that a local trust committee has got no interest in for this island

[2:48:44] Voice 1: so you know that's one of the first things we would like to make sure we have

[2:48:49] Voice 1: You know, 2.4, 2.5, we're dealing with looking for early and ongoing engagement, and then looking at timeline and reviews, review timelines.

[2:49:04] Voice 1: And then, where is this? Community engagement, item three here. This is relatively new as well.

[2:49:13] Voice 1: uh this is to bring in the iap2 framework and i'm not indicating in the policy what level of iap2

[2:49:24] Voice 1: we should be striving for i think that really is up to the local trust committee when we're

[2:49:30] Voice 1: developing the charter or the regional planning committee if it's a regional committee program

[2:49:35] Voice 1: but leave it up to that to determine well what is appropriate given what we would like to achieve

[2:49:41] Voice 1: achieve and you know our budget and timelines and things like that and 3.4 is the Laskiti clause

[2:49:50] Voice 1: which is really you know recognizing that there are sometimes really engaged community groups

[2:49:58] Voice 1: that would just like to get their you know sleeves rolled up and have a look at something

[2:50:05] Voice 1: on behalf and provide some feedback to a trust committee and I think the way it worked on

[2:50:11] Voice 1: was probably good. I was a little bit skeptical when we started, but it seemed to work out okay.

[2:50:17] Voice 1: So this is just essentially saying let's not close the door to that. If that is something

[2:50:22] Voice 1: that could happen, then as long as the trust committee is going to endorse that and allow

[2:50:28] Voice 1: that work to happen, that's fine. And then the regional planning team would get involved

[2:50:35] Voice 1: should the local trust committee want staff to get involved.

[2:50:40] Voice 1: In other words, it would need to be a priority

[2:50:42] Voice 1: and a charter and all that would be built

[2:50:44] Voice 1: into there as well.

[2:50:46] Voice 1: So those are the major changes in this document.

[2:50:49] Voice 1: The rest of it four down and to the bottom of the document

[2:50:54] Voice 1: is mostly existing wording around LTC meetings,

[2:50:58] Voice 1: agenda preparations, special projects,

[2:51:01] Voice 1: projects review development applications so that's existing policy there's probably a

[2:51:08] Voice 1: few minor wording changes but nothing major and you can see those changes in the marked

[2:51:14] Voice 1: up document which comes immediately after this one the i just want to bring your attention

[2:51:20] Voice 1: to the the appendices so if you were to go to page 30 this is just really more of a placeholder

[2:51:29] Voice 1: other than probably the perfect example

[2:51:33] Voice 1: of what a community plan would look like.

[2:51:36] Voice 1: So I wouldn't ignore the pictures

[2:51:38] Voice 1: and the color and all that.

[2:51:41] Voice 1: And it's more the focus of the table of contents.

[2:51:46] Voice 1: So how it's laid out, what we'll have in each section.

[2:51:51] Voice 1: That ideally we would have a standard

[2:51:55] Voice 1: or a recommended format.

[2:51:57] Voice 1: And then when we're starting a new LCP, we would actually go to this and begin with this.

[2:52:04] Voice 1: My other goal for this is that the text inside it would include any model bylaws that the Regional Planning Committee has adopted.

[2:52:15] Voice 1: So if we were to adopt a regional, sorry, a model bylaw for development permits for the protection of raptors or something like that,

[2:52:24] Voice 1: we would include that in here in the relevant section. It doesn't mean the trust committee

[2:52:30] Voice 1: has to adopt it but it puts it right there in front of them as a recommendation and you know

[2:52:38] Voice 1: a conscious effort to remove it rather than a conscious effort to add it in as it were.

[2:52:44] Voice 1: So things like definitions and other things like that some you know we would fill this

[2:52:50] Voice 1: that would recommended language and then as the regional planning committee adopts future

[2:52:59] Voice 1: model bylaws for example a recommendation to council would be to amend this policy by adding

[2:53:07] Voice 1: that model bylaw into this standard or recommended

[2:53:11] Voice 1: recommended LCP outline and the intent here would be to also have one for a land use by-law as well

[2:53:20] Voice 1: but again we just have LCP in here right now so appendix B which is on page 64 it starts on page

[2:53:30] Voice 1: 64. similar the idea here is we'd like to have a standardized format for process so for a major

[2:53:42] Voice 1: of policy what we'd like to see is a four or five phase process and each phase would have very

[2:53:50] Voice 1: specific things that happen and take a certain amount of time so for example project initiation

[2:53:59] Voice 1: and analysis would be the very first thing that probably would happen before the trust committee

[2:54:08] Voice 1: committee has received a report. We draft a charter, for example, but we'd also be looking

[2:54:15] Voice 1: at the bylaw from a technical point of view and providing advice as to what technically needs to

[2:54:22] Voice 1: be changed or updated. And then phase two then becomes the consultation bylaw draft, and that's

[2:54:28] Voice 1: the one that will move around a bit. That could be a few months to several months, depending on

[2:54:34] Voice 1: on how much engagement is required in that section.

[2:54:39] Voice 1: And then phase three would be the legislative process,

[2:54:43] Voice 1: which is the bylaws.

[2:54:44] Voice 1: And then phase four is your implementation,

[2:54:46] Voice 1: which is the final piece of it.

[2:54:50] Voice 1: And each of those would have a certain amount of work

[2:54:53] Voice 1: for the planners.

[2:54:54] Voice 1: So the idea is that we would have one or two projects

[2:54:59] Voice 1: in phase one,

[2:55:00] Voice 1: while other projects might be in phase two or phase three.

[2:55:03] Voice 1: And that has different requirements for the planners that can handle multiple projects as long as not on the same phase, because then the demands are different for them.

[2:55:16] Voice 1: Again, this is a first draft, so we can obviously tweak what these phases look like.

[2:55:23] Voice 1: The timeline, though, for a major policy as a standard is probably around 18 months, maybe up to two years.

[2:55:30] Voice 1: Six months would probably be the minimum that we would be looking at for something like this.

[2:55:36] Voice 1: The next one is the minor. And again, this is the one that would be done mostly by local planning team.

[2:55:43] Voice 1: And this is something that would not take more than six months.

[2:55:47] Voice 1: And we have the same phases. It's just the timeline would be shorter.

[2:55:52] Voice 1: And the biggest change would be in the consultation section.

[2:55:57] Voice 1: These would require or should require significantly less consultation.

[2:56:02] Voice 1: So I'm thinking that this is more like housekeeping amendment bylaws where there's something come up that just needs to be tweaked and should be fairly quick and not require a lot of consultation to do so.

[2:56:16] Voice 1: We don't have a process for the extraordinary because by its definition,

[2:56:22] Voice 1: it pretty well is going to be custom designed and then custom funded and custom resourced so

[2:56:29] Voice 1: that's kind of whatever you want to do I mean probably start off with these four phases but then

[2:56:35] Voice 1: we might be looking at you know significantly extending the engagement section for example

[2:56:41] Voice 1: and bringing in an external firm to do that kind of work it could be a consultant firm on

[2:56:47] Voice 1: engagement or a planning firm that does the whole thing. It doesn't really matter. It's just

[2:56:54] Voice 1: allowing us to do that. I'm just going to go through these appendix and then I'll turn it

[2:56:59] Voice 1: back to the chair for questions if that's okay. Appendix D is the evaluation framework for LCPs.

[2:57:08] Voice 1: The intent would be probably on an annual basis or a biannual basis. I'm not sure exactly how we

[2:57:15] Voice 1: do this yet um we would go to each lcp and probably land use by law and assess them on the

[2:57:23] Voice 1: basis of a whole bunch of criteria so you know from all the information that we have so all that

[2:57:29] Voice 1: fresh water work that's being done all the data that we have in our database system on sensitive

[2:57:35] Voice 1: ecosystems we would look at um does the lcp have have that does it contain it and does it need to

[2:57:44] Voice 1: be updated is it out of date so it's kind of a health of an lcp approach and then that would

[2:57:52] Voice 1: help us to make recommendations as to which ones should be next on the list for improving

[2:57:59] Voice 1: and then this is a definitely a working process on page um what page around 70 starting on page 70

[2:58:06] Voice 1: And this is actually a spreadsheet, so it got cut off by the pages.

[2:58:12] Voice 1: So it's the next page down is the next column over kind of thing.

[2:58:17] Voice 1: But for each of the local trust committees, we would identify their LCPs and land use bylaws, the date of adoption, and the date that it was last updated, whatever that happens to be.

[2:58:31] Voice 1: And then, and you'll see on page 71, kind of looking at the criteria, you know, so is

[2:58:39] Voice 1: the bylaw, you know, has it been updated in the last 10 to 15 years?

[2:58:44] Voice 1: Are there more than one LCP in the local trust area?

[2:58:47] Voice 1: Is there a new provincial requirement that's not addressed in the LCP?

[2:58:53] Voice 1: Is it a top priority?

[2:58:54] Voice 1: And again, there's going to be a lot of other categories.

[2:58:59] Voice 1: raise those are just the first few strategic plan could be added on their reconciliation could be

[2:59:05] Voice 1: added on their climate change does it address climate change or things like that so we'd like

[2:59:10] Voice 1: to create a matrix of ways to help staff evaluate the lcps and then provide those recommendations

[2:59:22] Voice 1: recommendations back on which one should go ahead.

[2:59:25] Voice 1: So that's where we got to so far.

[2:59:27] Voice 1: I recognize that it's probably definitely still a work in progress, but

[2:59:33] Voice 1: if you go to the request for decision, which is the late item

[2:59:40] Voice 1: and I'm not sure if Rob can just pull that up.

[2:59:43] Voice 1: What I'm suggesting is that we take this

[2:59:48] Voice 1: and endorse it in principle, like just the concept is

[2:59:52] Voice 1: sound that you're okay with that and then take it to trust counsel for a discussion possibly do

[3:00:00] Voice 1: as a session maybe a one-hour session at council in the local planning services piece so I could

[3:00:05] Voice 1: create a session outline and the chair of the local planning committee's regional planning

[3:00:10] Voice 1: committee could then run it like we did with the fees bylaw with maybe three or four questions

[3:00:17] Voice 1: focused on what should the criteria be for evaluating which LCP should go ahead and which

[3:00:26] Voice 1: which project should go ahead and you know start the standard or recommended bylaw in

[3:00:33] Voice 1: the standard process and get feedback on those because I think those are the key areas and

[3:00:38] Voice 1: those are the areas that are kind of departing from the way we do things currently so I'll

[3:00:44] Voice 1: pass it back to the chair I will answer questions if I can and just remind you it is draft so

[3:00:51] Voice 1: I you know I wouldn't be comfortable just taking this to council and saying adopt it

[3:00:54] Voice 1: that I think it needs quite a bit more work.

[3:01:00] Voice 1: You're muted.

[3:01:01] Trustee Busheikin: I'm muted, yeah, okay.

[3:01:02] Trustee Busheikin: So just to be clear, then this suggestion is to,

[3:01:06] Trustee Busheikin: we might make some changes today in it,

[3:01:09] Trustee Busheikin: then take it to council as a discussion item,

[3:01:14] Trustee Busheikin: get feedback and bring it back to this committee

[3:01:18] Trustee Busheikin: for the next stage of work.

[3:01:21] Voice 1: Okay, I

[3:01:21] Trustee Busheikin: see some hands up.

[3:01:24] Trustee Busheikin: So Trustee Stamford and then Bulverton.

[3:01:28] Trustee Stamford: Yes, thank you, Chair.

[3:01:30] Trustee Stamford: I'm really pleased to see this.

[3:01:32] Trustee Stamford: It certainly gives perspective in how the process is going

[3:01:37] Trustee Stamford: for the Gambier Island OCP.

[3:01:40] Trustee Stamford: A couple of questions.

[3:01:42] Trustee Stamford: One of them is with the OCP link to the LUB,

[3:01:47] Trustee Stamford: is there a situation where you don't want

[3:01:50] Trustee Stamford: want resulting LUB changes from an OCP change? Because to me, those should always, one should

[3:01:58] Trustee Stamford: always come after the other. And an OCP change doesn't help anybody until the LUB is also

[3:02:09] Trustee Stamford: changed.

[3:02:10] Voice 1: Yeah, and if I may, through the chair, there could be actually, you might want to change

[3:02:15] Voice 1: a policy in the LCP that enables people to make applications for something or you know maybe you

[3:02:23] Voice 1: have a density bank and you want to just tweak the way that works so it's possible that it could be

[3:02:29] Voice 1: LCP amendments that don't require a land use bylaw change.

[3:02:34] Trustee Stamford: Okay and I have another comment is one of

[3:02:38] Trustee Stamford: of the things that's happening for the OCP process on Gambier, sorry, is that we were kind of

[3:02:46] Trustee Stamford: surprised to see the IAP2 standard to consider consultation as the standard we were looking at,

[3:02:55] Trustee Stamford: whereas that didn't seem, I'm not sure where that came from, because consultation just didn't seem

[3:03:04] Trustee Stamford: to be enough for any ocp so i'm wondering if we could implement a standard of consultation for the

[3:03:10] Trustee Stamford: ocp um that's above just simply consultation and finally um another comment was that the financial

[3:03:18] Trustee Stamford: planning committee uh meeting i was kind of surprised that it came up that i i had to defend

[3:03:26] Trustee Stamford: end um the ocp plan for gambier island as far as financial um requests i i wasn't expecting that

[3:03:34] Trustee Stamford: to me that is a vital and core part of of our planning um and so i'm not sure how to address

[3:03:43] Trustee Stamford: that part of it but the idea that it may be voted down in the december council um is really

[3:03:50] Trustee Stamford: concerning to me given how long we've been working on this so it's just my thoughts for how this

[3:03:56] Trustee Stamford: we could look at this.

[3:03:59] Voice 1: Yeah, and if I may just respond

[3:04:01] Voice 1: to the IAP2.

[3:04:02] Voice 1: I mean, yeah, we could

[3:04:05] Voice 1: put an expected in the policy,

[3:04:08] Voice 1: but I'm kind of inclined

[3:04:10] Voice 1: to not have the policy

[3:04:12] Voice 1: to directive that way

[3:04:13] Voice 1: and leave it up

[3:04:14] Voice 1: to the local trust committees.

[3:04:15] Voice 1: I think as long as the work,

[3:04:18] Voice 1: you know, if you want to go

[3:04:18] Voice 1: to involve, for example,

[3:04:20] Voice 1: and the project scope

[3:04:22] Voice 1: and the resources

[3:04:23] Voice 1: and the timeline

[3:04:25] Voice 1: would all allow that

[3:04:26] Voice 1: to happen I think that's fine I don't think it could really go much higher than involve

[3:04:30] Voice 1: quite honestly but that's the next one up from from consult yeah yeah I would leave it at that

[3:04:39] Voice 1: I think I'm just identifying in here that we should certainly be identifying the IAP2

[3:04:44] Voice 1: and then what the expectation would be for the public because that can avoid a lot of problems

[3:04:50] Voice 1: down the road

[3:04:51] Voice 10: so

[3:04:57] Trustee Busheikin: trustee stamford are you done yep okay thanks you can take your hand down uh so next

[3:05:05] Trustee Busheikin: i have uh trustee wolverton patrick and then long rice and then i'll put myself on the speakers list

[3:05:14] Voice 5: okay um just a a few comments um one that uh an issue that came up in the southern gulf island

[3:05:23] Voice 5: forum um a couple back was the uh the referrals to first nations and that the capacity of first

[3:05:33] Voice 5: nations to deal with them in 30 days or however uh is not there that um they get hundreds of

[3:05:40] Voice 5: these referrals so i think that's something we need to take into account and how you know we

[3:05:46] Voice 5: handle this and the consultation from them. I had another comment on 4.5 where it says

[3:05:57] Voice 5: LTC chairs will keep item debates focused and avoid public debate during the business section

[3:06:03] Voice 5: of the LTC. And I wasn't quite sure what that referred to. Should I ask all my questions and

[3:06:11] Voice 5: then we'll come back to them um

[3:06:14] Voice 1: yeah if you like i can just respond to that that's actually

[3:06:18] Voice 1: not a change that's in the existing policy okay um and all it's just saying it's really to um

[3:06:28] Voice 1: recognize this is a business meeting of the local trust committee so right it's

[3:06:32] Voice 1: not for public

[3:06:33] Voice 1: debate it's public inputs okay but not debate with the public i guess is what i was trying to say

[3:06:38] Voice 1: yeah

[3:06:38] Voice 5: okay it was I think it could be worded a little clearer um 6.7 it talks about

[3:06:45] Voice 5: community information meetings and then it says the the meetings may be hosted by the LTC

[3:06:51] Voice 5: or the applicant and I wasn't sure I mean I have never seen a situation where the applicant would

[3:06:59] Voice 5: be the host um so i wasn't sure yeah

[3:07:05] Voice 1: and and that has happened uh again through the chair that has

[3:07:09] Voice 1: happened on some local trust committees um where you know maybe the trust committee just doesn't

[3:07:15] Voice 1: want to get involved in it right away so we give direction uh to the um applicant on meeting

[3:07:24] Voice 1: requirements and what they need to provide and let them go and do it and bring that back to the

[3:07:29] Voice 1: trust me that could happen but that's usually before you've really begun any work on the on

[3:07:34] Voice 1: the process most of our community information meetings happen after you decide that you are

[3:07:41] Voice 1: going to draft a bylaw of some kind and want to run it by the public yeah again this is not a

[3:07:47] Voice 1: change this has been in this policy since it was adopted back in 2004 or something like that

[3:07:54] Voice 1: okay

[3:07:54] Voice 5: okay the other one was

[3:07:57] Voice 5: just on uh 8.1 it talks about uh scheduling meetings to address

[3:08:03] Voice 5: you know ocpa lub on weekend days to ensure participation by non-resident owners i would

[3:08:10] Voice 5: also include all the people who are working uh during the week you know owners or those unable

[3:08:17] Voice 5: able to attend during business days or something because it just sounds like we're catering to the

[3:08:24] Voice 5: non the non-resident property owners but not to our own residents who are working during

[3:08:30] Voice 5: the rest of the time yeah

[3:08:33] Voice 1: and if I may through the chair I was just focusing on the edits to

[3:08:38] Voice 1: add in the resource allocation and the standard or the recommended by-law processes and the criteria

[3:08:47] Voice 1: uh for projects i haven't gone through and i haven't made any recommendations or changes

[3:08:52] Voice 1: to these sections of the policy uh so i mean you know through the chair that's what the rpc

[3:08:58] Voice 1: would like me to do we can i can certainly come back with those edits but i need some

[3:09:01] Voice 1: direction on that um otherwise i'm just going to leave those sections as they are

[3:09:13] Voice 8: speaking as chairs

[3:09:14] Trustee Busheikin: it's um it's really can you hear me yeah yeah okay i'm getting a

[3:09:20] Trustee Busheikin: message that you can't because anyway um i think it's up to the committee if people would

[3:09:25] Trustee Busheikin: would like to do that to um direct that and just to check in about process um director marler

[3:09:31] Trustee Busheikin: if we want to suggest changes to this uh can we just do that by noting it and by saying it

[3:09:40] Trustee Busheikin: and then it'll get recorded in the minutes or should it be done by resolution i

[3:09:44] Voice 1: think if we

[3:09:45] Voice 1: we can two ways we can do it there's going to be a lot of little changes we can uh just identify

[3:09:51] Voice 1: them and then maybe i'll ask rob if you can just write them down as they come up and then at the

[3:09:56] Voice 1: end we can just bring them up on the screen and put a resolution around all of them at once

[3:10:02] Voice 1: okay that way i have confirmation that those are the changes that you would like to have

[3:10:08] Trustee Busheikin: yeah that's important um okay trustee uh trustee wolverton you done for now

[3:10:12] Trustee Busheikin: okay trustee patrick thank

[3:10:17] Trustee Patrick: you um yeah i'm i'm grateful that we are uh that you are taking the

[3:10:24] Trustee Patrick: time to really consider the the changes to how you know how we do deliver local planning services

[3:10:30] Trustee Patrick: um but i really encourage think out of the box i i think we're in a time period where business as

[3:10:38] Trustee Patrick: as usual, is simply not acceptable. We're in, we are in a new world and we are, we are planning

[3:10:46] Trustee Patrick: with community, with First Nations, not for. So there's been fundamental changes of, of,

[3:10:53] Trustee Patrick: of where we are. And I think we have to be opening our minds to what, what that means.

[3:11:00] Trustee Patrick: um and i i have i i know this this major minor extra extraordinary it's it doesn't sit with me

[3:11:12] Trustee Patrick: yet maybe it'll grow but it's it's still foreign and i'm concerned that we're sort of setting up

[3:11:20] Trustee Patrick: that the extraordinary is going to be special tax requisition and i'm looking at our ocp updates

[3:11:28] Trustee Patrick: states, actually, I don't know if any community is going to be able to do just a total wholesale

[3:11:35] Trustee Patrick: redo of a OCP anymore. I don't know if any community has the capacity to do that. I'm

[3:11:42] Trustee Patrick: watching carefully what's going on in the peninsula as a number of municipalities are

[3:11:47] Trustee Patrick: going through their OCP reviews right now. And I went and looked at how are they funding it?

[3:11:53] Trustee Patrick: or did they do a special tax requisition no they didn't they budgeted and planned for these

[3:11:58] Trustee Patrick: activities and it's uh it's being either you know it's being funded through through through their

[3:12:03] Trustee Patrick: budgeting process uh not as an additional tax so i'm very cognizant of that and i think

[3:12:10] Trustee Patrick: um i think we need to give some special thought and of you know be very cautious that when it

[3:12:17] Trustee Patrick: comes to these official community plans our taxpayers have paid their taxes and this is a

[3:12:22] Trustee Patrick: planning function that we should be providing. And it's a slippery slope if we are creating an

[3:12:30] Trustee Patrick: environment where an LTC is uncomfortable with the timing that we have, and our only mechanism

[3:12:37] Trustee Patrick: to fix a problem is to go to a special tax requisition. I just see a lot of friction

[3:12:43] Trustee Patrick: from that. So I think we have to think very, very carefully on that. And just at the top,

[3:12:51] Trustee Patrick: I know it's existing material there, but right under the purpose, it says that the purpose of

[3:12:56] Trustee Patrick: this is just how we use our staff in accordance with, I think the word efficiency needs to be

[3:13:01] Trustee Patrick: put in there somewhere. I think that's really what you're trying to achieve, if I understand it right,

[3:13:05] Trustee Patrick: is the efficient use of planning staff, not just the use of planning staff. I think we need to do,

[3:13:16] Trustee Patrick: sorry i had to read my um um i think in section the the laschiti clause we'll just call it the

[3:13:25] Trustee Patrick: tim peterson clause here um i'm glad to see something like that but i i know it says that

[3:13:32] Trustee Patrick: we have to have a if we want staff involved but there's also funding involved um and i think we

[3:13:38] Trustee Patrick: We need to make sure we have the mechanisms to be able to fund, whether it's capacity funding for First Nations or capacity funding for our communities to be involved in this type of work.

[3:13:54] Trustee Patrick: And maybe with the new potential changes coming to the act, that falls into that category of providing funding for education or whatever that was called.

[3:14:06] Trustee Patrick: the i think there's a we have a lot of work to do on the table of contents for the ocp

[3:14:12] Trustee Patrick: um i you know just looking at it you know we're missing you know tracking performance

[3:14:18] Trustee Patrick: and regional and provincial context and climate action and children and youth and and um um

[3:14:25] Trustee Patrick: you know i think there has to be a whole section just on climate to deal with you know wildfire

[3:14:31] Trustee Patrick: fire resiliency and storm resiliency and ocean rise and there's so much to me that's that's

[3:14:38] Trustee Patrick: missing and i i think what needs to be done perhaps before i think this can't to me happen

[3:14:44] Trustee Patrick: just around the trust table of everyone yelling what they think wants to be in there or out of

[3:14:48] Trustee Patrick: there i think this needs to be workshopped um in a in a wholesome way that uh maybe this committee

[3:14:57] Trustee Patrick: could sponsor a workshop of some type

[3:14:59] Trustee Patrick: with people from inside and outside the island stress perhaps

[3:15:04] Trustee Patrick: and go look at all the new OCPs

[3:15:08] Trustee Patrick: that are being updated by all these other

[3:15:10] Trustee Patrick: communities now.

[3:15:13] Trustee Patrick: I think we could harvest a lot of material

[3:15:15] Trustee Patrick: from the work that they're doing

[3:15:16] Trustee Patrick: and then have that island context tested against it.

[3:15:22] Trustee Patrick: And I don't think we can do a checklist

[3:15:24] Trustee Patrick: until we do that work.

[3:15:25] Trustee Patrick: I think this has to kind of come first and then the checklist second but I would look to my fellow trustees, how can we do this, how can we really workshop and end up with a document that we, we feel good about at the committee before we send it to Trust Council.

[3:15:42] Voice 1: Could I, yeah, through the chair, can I come in?

[3:15:45] Voice 1: Go ahead.

[3:15:45] Voice 1: Yeah, thank you. Those are all great ideas. Now just mark down and adding efficient use of

[3:15:54] Voice 1: planning staff into the purpose is one of the possible amendments that we could make here.

[3:16:01] Voice 1: Yeah, I just wanted to comment on the funding. So under the extraordinary there, I have not

[3:16:11] Voice 1: I've stayed away from saying anything about how it's funding, I just said additional funding considerations.

[3:16:17] Voice 1: We could even just take that out if you want. But the way I see it is that it would still go to council,

[3:16:25] Voice 1: and possibly even with the recommendation that it be funded through taxpayers, it's just going to cost more than, say, a minor or a major policy.

[3:16:34] Voice 1: So we won't be doing it with staff. We'll be doing it mostly with consultants. So obviously it's a bigger dollar amount.

[3:16:42] Voice 1: And council could very well say, yep, that makes sense. And here's the funding for it.

[3:16:47] Voice 1: You know, to some degree, that's kind of happened with some of the work that's been done at Ganges Village Plan.

[3:16:53] Voice 1: I would probably say fits into this category because it needs to have fairly extensive

[3:17:00] Voice 1: consultants involved in it in a long public process. It's only if council denies the funding

[3:17:09] Voice 1: that the local trust committee has the opportunity to say, okay, fine, we still want to do it and

[3:17:14] Voice 1: we're going to use the special tax requisition as a way to fund it. You know, so that's kind

[3:17:20] Voice 1: of the mechanism. So I don't want you to feel that the extraordinary means special tax because that's

[3:17:29] Voice 1: not what I intend and we need to make that clear in here. I think we can certainly put some wording

[3:17:35] Voice 1: in to clarify that.

[3:17:39] Trustee Busheikin: Thank you. Narisa. I

[3:17:44] Voice 16: just wanted to just provide a little background on

[3:17:47] Voice 16: where the uh the categories for the the draft ocp um uh uh layout came from and um so it in

[3:17:56] Voice 16: it included uh it's actually developed to closely align with the policy statement as well as um

[3:18:05] Voice 16: there was also a review of many many um new ocps um that informed the development of that and um

[3:18:14] Voice 16: in particular UQ that was one that was a particular one that was focused on by the team.

[3:18:24] Voice 16: Just thought I'd give that back around.

[3:18:27] Trustee Busheikin: Thank you. I'm going to take the next few speakers

[3:18:33] Trustee Busheikin: and then I think we should just pause to get clear on where we're going and what we think we can

[3:18:38] Trustee Busheikin: achieve with this. So it would be Trustee Longer, then Wolverton, then myself, then Peterson. Go

[3:18:44] Trustee Busheikin: ahead okay

[3:18:46] Voice 2: yeah thank you i know i appreciate seeing this breakout between ocp reviews that

[3:18:53] Voice 2: are managed by the the regional planning team versus the local trust committee meeting i think

[3:18:59] Voice 2: that's that's an improvement and the hope is my hope is that it'll be dedicated staff because the

[3:19:04] Voice 2: timeline six months to 18 months if you know doing an ocp a full ocp review and lub i think is

[3:19:14] Voice 2: going to be a stretch to do it in 18 months even I just don't see that especially if we're adopting

[3:19:20] Voice 2: a new framework of an OCP which presumably we're trying to provide some consistency in definitions

[3:19:28] Voice 2: in terminology you know so and that would facilitate of staff time in terms of managing

[3:19:34] Voice 2: multiple OCPs if we use the same terminology so but you change the OCPs terminology the LUB has

[3:19:42] Voice 2: has to be changed at the same time or you're going to get into a lot of conflict there

[3:19:46] Voice 2: when there's inconsistent terminology uh so but i i'm hopeful that i don't think within 18 months

[3:19:54] Voice 2: but i think that it's shortened the time because i know i think what gambier has been trying to do

[3:19:58] Voice 2: for six seven years now and that's probably partially because staff are not there available

[3:20:04] Voice 2: to do it all the time that's my assumption i could be wrong on that so i uh i appreciate that

[3:20:11] Voice 2: that. I do like that the breakout between the part one and part two because part two

[3:20:19] Voice 2: is really a local trust committee generated whereas part one is trust council generated

[3:20:26] Voice 2: essentially and so if you get picked on under our part one trust council saying we're going

[3:20:33] Voice 2: to fund it right I mean we're not going to approve it and then not fund it so that it

[3:20:39] Voice 2: it gives you the inroad to the finance um i have some minor comments about some of the terminology

[3:20:47] Voice 2: but i'll leave that you know for later uh um what else is there oh yeah the number of reviews under

[3:20:55] Voice 2: part one says a maximum of two and then under two the major policy work it says uh it'll be

[3:21:02] Voice 2: be dependent in any one year how many assuming could be one two under the major as well

[3:21:09] Voice 2: and i could see at the startup it working fine but if it's going to take three four years or

[3:21:15] Voice 2: five years for those if you luv the numbers of projects that you start each year is going to

[3:21:22] Voice 2: diminish because you're going to have a backlog of old work that's not completed yet so i can

[3:21:27] Voice 2: see it ramping up initially and then it's drifting down to maybe one a year which is going to extend

[3:21:33] Voice 2: the time to do all of our views so a little bit of concern about that and i think that's because

[3:21:39] Voice 2: as i understand the two regional planning staff the team is also providing support for the

[3:21:44] Voice 2: committees you know for the regional planning committee and how much work is there generated

[3:21:48] Voice 2: there so i don't know how they're going to do it to be quite honest all of it so anyway that's my

[3:21:55] Voice 2: a couple comments.

[3:21:59] Trustee Busheikin: Thank you.

[3:22:01] Voice 5: Trustee Wolverton. I was just looking back on because we did our

[3:22:08] Voice 5: OCP review in 2009 and 10 and all of the committee I mean we had a quite a robust community

[3:22:16] Voice 5: involvement with with community committees working on all the the different sections.

[3:22:21] Voice 5: I chaired the agriculture and food security um so I you know the Liskiti option is one that I

[3:22:29] Voice 5: believe Galliano would always you know want to uh uh look at um so I just wanted to say that

[3:22:38] Voice 5: that it took about just over a year with all the community involvement um then you know of course

[3:22:45] Voice 5: it had to go you know through the the staff after that um but i would agree with laura that uh

[3:22:54] Voice 5: workshopping this whole process could i think could lead to uh um a good consensus from trust

[3:23:04] Voice 5: council uh about the process of of uh planning services and and and i i also agree with uh trustee

[3:23:13] Voice 5: patrick that we are in a we are in a different era and that um we do need to think about how

[3:23:21] Voice 5: to do things differently and we need to look at how we're going to engage with first nations

[3:23:27] Voice 5: on a completely different basis thank

[3:23:34] Trustee Busheikin: you i had myself on the speakers list um i mean i have quite

[3:23:39] Trustee Busheikin: a lot of questions and comments because there's just so much here and i think i'm going to

[3:23:45] Trustee Busheikin: for now focus just on the actual best practices policy and not the appendices

[3:23:57] Trustee Busheikin: just so I can get through my comments because it's not that many um so the first comment is just

[3:24:04] Trustee Busheikin: about timing and I do think a year and a half for OCP LUB review is very ambitious

[3:24:12] Trustee Busheikin: As, you know, trustee longer I said I don't know how they're going to do it all.

[3:24:19] Trustee Busheikin: You know, this is all really good and the hopefully will create things will be more effective and clear but the fact is there's still X amount of work and X amount of staff to do it.

[3:24:28] Trustee Busheikin: and it's it's been overwhelming for some time and are certainly very challenging and that isn't

[3:24:35] Trustee Busheikin: going to radically change it's because we're better organized and have clarity it's going to

[3:24:40] Trustee Busheikin: be a little better so and and six months I don't know I've been at this for 10 years I've certainly

[3:24:47] Trustee Busheikin: never seen any anything happen in six months in terms of an OCP or an LUB amendment far from it

[3:24:56] Trustee Busheikin: so I just I think the time frames need to be made more realistic um and now then this is just a

[3:25:02] Trustee Busheikin: small linguistic comment but I'm on page 18 b1.1 at the end there it talks about establishing

[3:25:12] Trustee Busheikin: policy preferences for managing growth development and conservation and I think I mean it's a huge

[3:25:21] Trustee Busheikin: question is is growth always going to happen is all development growth is change and growth

[3:25:27] Trustee Busheikin: different things and do all islands want growth and an island that's at build out may not want

[3:25:33] Trustee Busheikin: growth but there may be change so i would just take the word growth out of there i think i just

[3:25:39] Trustee Busheikin: think it's a political word um and i would just say managing development

[3:25:47] Voice 1: I'm

[3:25:47] Trustee Busheikin: at the very top of page 18 in the package.

[3:25:51] Voice 1: Okay, thanks.

[3:25:54] Trustee Busheikin: 1B1.1.

[3:25:56] Voice 1: Okay, I see it.

[3:26:00] Trustee Busheikin: And then I have a comment about the Tim Peterson slash Laskini item here which is 3.4 at the bottom of page 19.

[3:26:12] Trustee Busheikin: I when I read it I didn't know that's what it referred to and quite honestly I was puzzled by

[3:26:18] Trustee Busheikin: it and I think that and I see Tim has his hand up and he's going to be next and maybe he'll

[3:26:23] Trustee Busheikin: clarify but I think like it sounds here like a community group comes forward with with a proposal

[3:26:29] Trustee Busheikin: and then this policy is here to help with that but I think what happened on Laskini is that it was

[3:26:35] Trustee Busheikin: more of a discussion between the LTC and a community group and that the LTC was actually

[3:26:40] Trustee Busheikin: and welcoming, maybe soliciting a community group.

[3:26:44] Trustee Busheikin: So I guess I just think that maybe needs

[3:26:46] Trustee Busheikin: a little more wording to make it more clear

[3:26:48] Trustee Busheikin: that it's engagement with a community group

[3:26:53] Trustee Busheikin: or groups to support an LTC project.

[3:27:00] Trustee Busheikin: That, yeah, even the word review,

[3:27:04] Trustee Busheikin: are they reviewing or are they offering

[3:27:08] Trustee Busheikin: to run a consultation process?

[3:27:11] Trustee Busheikin: or so yeah i'd like to set a little bit reworded so it actually is kind of clear what it means and

[3:27:19] Trustee Busheikin: then i have just one other comment about this part of what we have before us um and it's on page 21

[3:27:28] Trustee Busheikin: uh the bit about the meetings 6.7 um and i believe you said that was taken from the existing document

[3:27:36] Trustee Busheikin: But it talks about, and this is where, you know, it would be great to be consistent in how we use language.

[3:27:45] Trustee Busheikin: It talks about community information meetings.

[3:27:49] Trustee Busheikin: And I

[3:27:50] Trustee Busheikin: know in my history as a trustee and as a vice chair, I've seen that term used in so many different ways.

[3:27:56] Trustee Busheikin: And then there's these very mixed expectations, which can lead to quite a lot of confusion and inefficiency

[3:28:05] Trustee Busheikin: and actually bad feelings uh the community information is about the trust and or an

[3:28:12] Trustee Busheikin: applicant giving information to the community i think that's what the term is supposed to mean

[3:28:18] Trustee Busheikin: but they also tend to be used for meetings where it's more back and forth and where

[3:28:22] Trustee Busheikin: it's maybe more like a forum and you get community members coming thinking they're going to be

[3:28:27] Trustee Busheikin: giving input um and then you get that that's not happening it's just been really messy in

[3:28:35] Trustee Busheikin: the past. So I think we need to be really clear about that. And there's community information

[3:28:42] Trustee Busheikin: meetings, public hearings, but there's a whole other type of meeting that is not a public hearing

[3:28:47] Trustee Busheikin: that we do have where we're actually wanting input from people that might be done in a town hall kind

[3:28:54] Trustee Busheikin: kind of way it might be done in a, you know, world cafe type way or breakout groups or

[3:29:07] Trustee Busheikin: facilitated type things. So, you know, and maybe we use community information meeting for that

[3:29:13] Trustee Busheikin: also, but we make clear what kind. But I think going back to the IAP too, we really need to be

[3:29:19] Trustee Busheikin: be clear in setting expectations are we informing you are we inviting your input um and uh that

[3:29:28] Trustee Busheikin: isn't to me i want to see that in in this policy about meetings um and then um yeah and maybe i'm

[3:29:41] Trustee Busheikin: going to leave aside the draft ocp and just i will try and wrap up quickly but i did put a lot of

[3:29:47] Trustee Busheikin: thought into reading this and there's a lot um so the appendices um let's see uh appendix d the

[3:30:00] Trustee Busheikin: evaluation framework, this is a really good direction. And I'd like to suggest that there

[3:30:08] Trustee Busheikin: be a clear way that this question needs updating, would include some input from local trust

[3:30:16] Trustee Busheikin: committees. I mean, it's technical and it's political. Something could need updating because

[3:30:23] Trustee Busheikin: it's no longer accurate. It doesn't use contemporary terminology. It isn't in line with

[3:30:29] Trustee Busheikin: with other agencies and other laws anymore,

[3:30:32] Trustee Busheikin: but it can also need updating

[3:30:34] Trustee Busheikin: because of the situation in a community,

[3:30:36] Trustee Busheikin: because of ongoing community concerns

[3:30:38] Trustee Busheikin: or changes in a community.

[3:30:41] Trustee Busheikin: And they're just, and what a community wants.

[3:30:44] Trustee Busheikin: And so that is more subjective and political,

[3:30:49] Trustee Busheikin: but I just don't know where that comes in.

[3:30:51] Trustee Busheikin: And maybe this is supposed to be just technical.

[3:30:55] Trustee Busheikin: I don't know.

[3:30:56] Trustee Busheikin: And maybe I could hear a comment on that,

[3:30:58] Trustee Busheikin: but that's just a thought as I was looking at it um and um and then the other thing I wanted

[3:31:05] Trustee Busheikin: to mention is the appendix oh it doesn't have a number is the um the islands trust also PLUB

[3:31:12] Trustee Busheikin: review prioritization matrix page 70 there's these adoption dates and what confuses me is

[3:31:22] Trustee Busheikin: sometimes the adoption date is because there's been an amendment so then the adoption date is

[3:31:28] Trustee Busheikin: the most recent amendment but some is it's low or is it the date the original ocp was adopted

[3:31:35] Trustee Busheikin: like i look at it goes back to some like 1982 1995 that's how

[3:31:44] Trustee Busheikin: that's

[3:31:45] Voice 1: when it was

[3:31:46] Trustee Busheikin: go ahead yeah

[3:31:47] Voice 1: so the ocp um adoption date is the original date of the base bylaw and then the lub adoption

[3:31:56] Voice 1: sorry, the LUB adoption, that's also the original.

[3:31:59] Voice 1: We don't have the amendment dates listed there.

[3:32:02] Voice 1: So that's what column, the next column would have a look at

[3:32:06] Voice 1: is whether or not there's been any updates, major updates.

[3:32:09] Trustee Busheikin: Can you explain like,

[3:32:10] Trustee Busheikin: cause Denman had an OCP when I moved here

[3:32:13] Trustee Busheikin: and that was before 2008.

[3:32:15] Trustee Busheikin: So how do you know when

[3:32:16] Trustee Busheikin: it's base document

[3:32:17] Trustee Busheikin: or an amended document?

[3:32:19] Voice 1: So this should be the base document date.

[3:32:22] Voice 1: date so in 2008 you replaced your OCP with a new one okay

[3:32:28] Trustee Busheikin: so there's just a like it at a certain

[3:32:30] Trustee Busheikin: point if there's enough amendments is considered a replacement um

[3:32:34] Voice 1: you must have undertaken a process

[3:32:37] Voice 1: to um create a new bylaw um because we don't have the consolidation dates in here we because those

[3:32:45] Voice 1: okay constantly consolidate this is the base bylaw and it's data

[3:32:49] Voice 1: adoption okay

[3:32:50] Trustee Busheikin: maybe that just needs

[3:32:51] Trustee Busheikin: to be made clear when people are using like trustees are using this the difference between

[3:32:55] Trustee Busheikin: a consolidation and a base and um yeah uh okay so and i did have some comments on the the ocp i'm

[3:33:05] Trustee Busheikin: gonna leave those for now because i've been talking for a long time and we're gonna turn it over i

[3:33:08] Trustee Busheikin: will turn it over to trustee peterson thank

[3:33:14] Voice 18: you chair and i just want to say i appreciate that

[3:33:16] Voice 18: there's been lots of great comments and thoughts so far um just briefly i'll speak to the so-called

[3:33:22] Voice 18: Peterson Clause. I was actually thinking that it would probably be really helpful for there

[3:33:30] Voice 18: to be just sort of a short description of, and I don't think it needs to be named Liskety or

[3:33:35] Voice 18: certainly not Peterson, but just sort of a description of what that process was,

[3:33:40] Voice 18: which is something that I think you know could potentially be applicable to any island but

[3:33:47] Voice 18: But I think it's probably more likely to be applicable to either smaller islands or islands where there's really, as Trustee Wolverton says, you know, a really strong community drive to do community work on the OCP outside of the LTC process.

[3:34:04] Voice 18: In our case, to the timeline, you know, I just looked up our first staff report when we announced that we were going to work on the OCP was 2018.

[3:34:19] Voice 18: At that point, the local community, Liskety Community Association, announced that they wanted to do a community consultation process, which they ran with completely and entirely on their own.

[3:34:33] Voice 18: and uh that took about two years for that process to happen it was all volunteer run uh speaking to

[3:34:40] Voice 18: the capacity funding we did ask about that we were asked uh by that group and um a staff advised

[3:34:48] Voice 18: that that we didn't have any um any methodology to uh to give any funding to that group so

[3:34:57] Voice 18: you know that's so that that's what happened and that's how it worked out and and that group did

[3:35:04] Voice 18: a wonderful job of putting in you know endless volunteer hours and soliciting a lot of information

[3:35:12] Voice 18: very valuable for the ltc um certainly that level of consultation uh probably would not have happened

[3:35:20] Voice 18: inside the normal process just by virtue of how many hours and how many meetings uh went into

[3:35:29] Voice 18: that the costs the financial costs for the ltc to have done a process um that in that depth would

[3:35:38] Voice 18: have been you know far in excess of of what our regular budgets would have been so i think it's

[3:35:44] Voice 18: important to um i think it's it's wonderful and it's really important that we leave the space for

[3:35:50] Voice 18: islands to do that but also i

[3:35:52] Voice 18: think it'd be helpful if there's we sort of have a a description

[3:35:55] Voice 18: of what we're talking about there

[3:35:57] Voice 18: for those of us that haven't had that.

[3:36:00] Voice 18: The other thing I just want to add

[3:36:02] Voice 18: in terms of the process and the way we're going

[3:36:05] Voice 18: is that we recently received,

[3:36:09] Voice 18: of course, the ball is now in the LTC's court

[3:36:12] Voice 18: and we've been working at it

[3:36:14] Voice 18: since the community association handed us their report.

[3:36:21] Voice 18: But we just recently received a referral

[3:36:25] Voice 18: referral from First Nation asking us to not proceed any further towards bylaw until we

[3:36:31] Voice 18: actually have collaborative engagement with them.

[3:36:33] Voice 18: And I think that's really important and I'm really excited about that.

[3:36:41] Voice 18: However, it's taking, I just want people to be aware of this because it has the potential

[3:36:49] Voice 18: to take this process in a direction that I don't think we're fully contemplating here

[3:36:56] Voice 18: or haven't been fully contemplating here in terms of the efficiencies and standardization

[3:37:02] Voice 18: that we've been working towards. And so that's sort of an emerging, I mean, it's emerging issue

[3:37:11] Voice 18: anyway, but in terms of like the reaction of our OCP in the process, this is getting a request for

[3:37:19] Voice 18: that level of engagement from a first nation is is new and it's sort of new territory and they're

[3:37:26] Voice 18: really asking for a really a collaborative process from here on on in and it's true they've done a

[3:37:32] Voice 18: lot of work thus far and you know reading their letter um it's what they have to say is right on

[3:37:41] Voice 18: and and i believe our ltc is is you know it's it's very open to working with them in the way that

[3:37:47] Voice 18: they want to work but i just think it's a i just want to put it out there as a heads up for all of

[3:37:52] Voice 18: us to be thinking about that and i have this we have this discussion a bit in the tpc reconciliation

[3:37:59] Voice 18: a working group um that our normal processes of how we do things um don't necessarily

[3:38:12] Voice 18: integrate with the processes that first nations would like the way they would like to be

[3:38:17] Voice 18: collaborating and working with us so i think it's just a it's just a heads up that business as usual

[3:38:23] Voice 18: as we've said is is is is no longer what's going to be happening and um i just wanted to flag that

[3:38:33] Voice 18: as we're we've done all this work and we're working towards these efficiencies just that

[3:38:38] Voice 18: one aspect alone that's not including climate change that's not including population growth

[3:38:42] Voice 18: Just that one aspect alone, I think, has the potential to really change how we are doing, going to be doing business in the future here.

[3:38:53] Voice 18: So those are my comments.

[3:39:06] Trustee Busheikin: Yeah, thank you for that.

[3:39:07] Trustee Busheikin: I feel like we could just spend a couple hours following up on that.

[3:39:14] Trustee Busheikin: But I think we'll sit with it a bit.

[3:39:17] Trustee Busheikin: I just, I want to just pause for a moment here.

[3:39:20] Trustee Busheikin: um you know there's so much to talk about here it's now almost 2 15 and um you know i don't

[3:39:30] Trustee Busheikin: really want this meeting to go on past well three ideally um so i'm just sort of asking myself uh

[3:39:42] Trustee Busheikin: where are we going from here like is this something that maybe needs to come back to this

[3:39:49] Trustee Busheikin: group one more time in a more of a workshoppy type setting with maybe a focused meeting maybe a

[3:39:55] Trustee Busheikin: extra meeting like a special meeting just to work on it or do we feel because i know that was

[3:40:02] Trustee Busheikin: something trusted patrick suggested is workshopping um or do we feel that you know we can go discussing

[3:40:08] Trustee Busheikin: it for another half hour or so and and send it on to council does anyone have any so so if your hand

[3:40:15] Trustee Busheikin: was up for just general comment put it down and i'll get to i know that there was patrick and

[3:40:20] Trustee Busheikin: and wolverton um but does anyone i'm just looking for feedback from the group i'm feeling a little

[3:40:26] Trustee Busheikin: bit um uncertain right now as a chair about uh where we're going today in order to finish before

[3:40:35] Trustee Busheikin: dark um and uh this is just there's so much here and so much to unpack so do people feel they want

[3:40:43] Trustee Busheikin: to work through this and get it done to taking it to council for a feedback session or bring it back

[3:40:51] Trustee Busheikin: to our group or what so comments on that trustee stanford of wolverton and then uh director marler

[3:40:57] Trustee Busheikin: i'll try not to call you a trustee again go ahead kate louise

[3:41:01] Trustee Stamford: i would like to see us workshop this

[3:41:04] Trustee Stamford: as a group first i think we kind of got our hands slapped when we put forward something to islands

[3:41:11] Trustee Stamford: or to the trust council before that wasn't quite ready that we hadn't thought through all the

[3:41:17] Trustee Stamford: potential implications um i think there's a lot we can do with this um initiative and um do some

[3:41:26] Trustee Stamford: really good work here there's some great ideas some great questions that need to be answered

[3:41:30] Trustee Stamford: i would like to see us workshop it first before it goes to trust council thank

[3:41:38] Trustee Busheikin: you um

[3:41:40] Trustee Busheikin: um uh trustee wolverton um

[3:41:43] Voice 5: i would agree uh with that and also that um i think we need to start

[3:41:50] Voice 5: thinking about uh protocol agreements with the with the first nations and how they would fit into

[3:41:56] Voice 5: um this kind of a document or this kind of a process yeah

[3:42:03] Trustee Busheikin: okay thank you uh uh director

[3:42:07] Trustee Busheikin: Director Marler and then Trustee Patrick.

[3:42:10] Voice 1: Yeah, so from a staff point of view,

[3:42:13] Voice 1: I think there's a lot here still that needs to be unpacked.

[3:42:17] Voice 1: So, you know, given this discussion,

[3:42:19] Voice 1: I kind of like the idea of you doing a workshop

[3:42:24] Voice 1: and we can talk a little bit more about how to do that,

[3:42:27] Voice 1: whether it's just this group

[3:42:28] Voice 1: or whether you want to invite some others

[3:42:30] Voice 1: to join you in that discussion.

[3:42:32] Voice 1: And then we've set it up as a proper workshop.

[3:42:35] Voice 1: We could probably do breakout rooms and things like that.

[3:42:37] that

[3:42:37] Voice 1: so we can figure that out as well and maybe a special meeting of the regional planning committee

[3:42:41] Voice 1: so we don't have to wait until February for example and that would be in lieu of going to

[3:42:46] Voice 1: this trust council and you could report to council on that so that's something to think about what

[3:42:51] Voice 1: so when I was going into this and developing the policy my mindset was more around the efficiency

[3:42:58] Voice 1: so we have got you know I'm thinking we got 20 LCPs 20 land use bylaws how do we efficiently

[3:43:05] Voice 1: cycle through them and keep them up to date that was the intent and that's where the idea of a

[3:43:12] Voice 1: standardized process came from of 18 months and that I agree that would be challenging but it

[3:43:18] Voice 1: also challenges to look at our processes and say you know are we doing something sufficient or are

[3:43:25] Voice 1: we kind of catering to the communities and you know it's more about the discussion and less about

[3:43:30] about

[3:43:30] Voice 1: the product because you know not many local governments will have so much public

[3:43:37] Voice 1: consultation in the same way that we do for everything you know we get challenged by why

[3:43:43] Voice 1: do we have so many planners well it's because we do all our work most of the work in-house

[3:43:47] Voice 1: and we've got 13 trust committees so you know the idea would be to provide that certainty

[3:43:52] Voice 1: we could say to Hornby that your LCP will start as soon as we get Demons out of the

[3:43:58] the

[3:43:58] Voice 1: way and we know denman's going to finish in 18 months so we'll start yours in 18 months

[3:44:02] Voice 1: right now we can't do that it's uh and that's why you have gambia waiting around for a few years

[3:44:07] Voice 1: because we don't have the resources but maybe my assumptions on that is wrong and that's not

[3:44:14] Voice 1: important and something else that's more important and that the inefficiency i guess in that in

[3:44:21] Voice 1: quotes is actually okay because what we're getting is what you want on the islands so you know i

[3:44:27] Voice 1: think maybe that's a little bit of the discussion uh needs to be had is really what is appropriate

[3:44:33] Voice 1: is you know is reducing cost and um being more efficient with the use of plan is important or

[3:44:41] Voice 1: is the public process more important and you know the engagement with first nations and things like

[3:44:46] Voice 1: that um and then that can form the basis and we could look at the uh assumptions or the the goals

[3:44:54] Voice 1: in the policy and um and make that very clear so that everybody knows anyway i just wanted to

[3:45:01] Voice 1: throw that out that that's where that's coming from i'm not stuck to it obviously but um i'm

[3:45:07] Voice 1: just thinking it from an efficiency point of view and less so from that engagement with the public

[3:45:12] Voice 1: point of view

[3:45:13] Trustee Patrick: thank

[3:45:15] Trustee Busheikin: you uh trustee patrick oh

[3:45:19] Trustee Patrick: thanks um because uh thanks tim peterson you

[3:45:23] Trustee Patrick: reminded me too about it when you said to your first nation said you know came up with this

[3:45:27] Trustee Patrick: request late later in the game what we're missing and what's completely missing from this um

[3:45:33] Trustee Patrick: director marler is the project definition phase um because no matter you know how minor or major

[3:45:41] Trustee Patrick: an ocp is it's how well we define it at the project definition phase in fact we have a letter

[3:45:47] Trustee Patrick: from the LIAXN nation saying we want to be invited at the project definition phase. And I think

[3:45:54] Trustee Patrick: that's where the uniqueness comes in the process is this who, who's it, who, how complex is this

[3:46:01] Trustee Patrick: issue and what's involved. And I see time and time again in the LTCs that I am on that, you know,

[3:46:10] Trustee Patrick: we quickly approve a project charter and then we get into it a ways and we go, ooh, we didn't mean

[3:46:16] Trustee Patrick: that we meant this you know and it's because we didn't take the time to plan the project properly

[3:46:23] Trustee Patrick: and I think there's a whole piece here missing what does project definition look like what are

[3:46:27] Trustee Patrick: the questions we need to ask who should we be in you know doing I'm just

[3:46:31] Trustee Busheikin: actually I'm just going

[3:46:32] Trustee Busheikin: to stop you because we're I have said just generally to keep a bit right now we're trying

[3:46:37] Trustee Busheikin: to decide what we're going to do and I'm

[3:46:39] Trustee Patrick: just saying that's that's missing if we come back to

[3:46:41] Trustee Patrick: workshop that's an important piece

[3:46:42] Trustee Patrick: that's that's what i meant to get to okay thanks

[3:46:45] Trustee Patrick: thank

[3:46:46] Trustee Busheikin: you um

[3:46:48] Trustee Busheikin: so um i i'm here i'm not hearing anyone say no no no no no let's not bring it back we've got to get

[3:46:53] Trustee Busheikin: it through and i i like this direction a lot i think it's um gonna pay off in the long run to

[3:46:59] Trustee Busheikin: for us to have more time and get this more to where we're we're really confident about it before

[3:47:04] Trustee Busheikin: before we take it to council.

[3:47:06] Trustee Busheikin: So I probably, we would like a,

[3:47:10] Trustee Busheikin: so what I'm gonna suggest is that we get a resolution

[3:47:14] Trustee Busheikin: to ask staff to schedule, this is my suggestion,

[3:47:19] Trustee Busheikin: schedule a special meeting of RPC

[3:47:23] Trustee Busheikin: specifically for a workshop session

[3:47:28] Trustee Busheikin: on the whatever this is called that we're working on,

[3:47:32] Trustee Busheikin: on on the um best management practices for delivery of local planning services to local

[3:47:39] Trustee Busheikin: trust committees um that we do that and then i think it would be good to spend maybe another

[3:47:45] Trustee Busheikin: 10 minutes on it or so just to do what we've been doing which is sort of any changes we just would

[3:47:53] Trustee Busheikin: like done before we get to that workshop so we don't end up studying and inviting people

[3:47:59] Trustee Busheikin: working with something that already we we know we don't like um so just to sort of anything further

[3:48:06] Trustee Busheikin: we want to say before it goes to a workshop and then any general feedback about what that workshop

[3:48:11] Trustee Busheikin: might be or might look like so that's what i'm going to suggest um if anyone wants to do that

[3:48:20] Trustee Busheikin: a little differently speak up or make a suggestion or shake your head or something okay um so the

[3:48:29] Trustee Busheikin: first thing would be then the someone just to make a motion to uh set that in motion and maybe that's

[3:48:36] Trustee Busheikin: what trustee peterson has his hand up for go ahead yeah

[3:48:42] Voice 18: i just uh sent him i just sent a motion into

[3:48:46] Voice 18: to uh up there and i just wanted to um uh echo my appreciation for what uh director marler said

[3:48:57] Voice 18: I think that that question is very fundamental about are we looking for efficiency, are we looking for cost efficiency, or are we looking for the document that best reflects the community value in the community wishes and I think that's a really fundamental

[3:49:14] Voice 18: and that'll be a really interesting workshop.

[3:49:16] Voice 18: And I do have a motion sent.

[3:49:21] Voice 18: So I move that RPC request staff

[3:49:23] Voice 18: to schedule a special meeting for workshops,

[3:49:26] Voice 18: workshop session on the best management practices

[3:49:29] Voice 18: for delivery of local planning services to local committee.

[3:49:35] Trustee Busheikin: Okay, so it's the, these are the same.

[3:49:42] Trustee Busheikin: Hang on, let's just wait.

[3:49:44] Trustee Busheikin: Things are changing always, of course.

[3:49:49] Trustee Busheikin: are changing in front of our eyes i

[3:49:53] Voice 18: i'm sorry i had i had written that out and didn't see that

[3:49:57] Voice 18: that he had actually captured most of what you said i think i was writing

[3:50:00] Voice 18: while you were talking

[3:50:01] Voice 18: so

[3:50:01] Trustee Busheikin: amazing very

[3:50:02] Voice 18: very similar i think

[3:50:04] Trustee Busheikin: okay so that's your is that your motion there do you want

[3:50:08] Trustee Busheikin: to reword it in any way are you happy with it uh

[3:50:13] Voice 18: that's fine i missed the number but i think that's

[3:50:15] Voice 18: okay okay as is uh as

[3:50:18] Trustee Busheikin: we're reading it i'll just read it out in case anyone listens to the

[3:50:21] Trustee Busheikin: recording of this that it has been moved that rpc requests staff to schedule a special meeting for

[3:50:27] Trustee Busheikin: a workshop session on the 5.9.1 best um actually i think we don't want the because that number is

[3:50:36] Trustee Busheikin: just the um i know i probably didn't say that number that number is just the agenda number

[3:50:40] Trustee Busheikin: number for today so I know that

[3:50:42] Voice 1: that number is the policy number five okay

[3:50:45] Trustee Busheikin: on the draft policy

[3:50:47] Trustee Busheikin: 5.9.1 best management practices for delivery of local planning services to local trust committees

[3:50:53] Trustee Busheikin: is that seconded by someone uh okay it's seconded by trustee wolverton um any further discussion

[3:51:01] Trustee Busheikin: uh all in favor i'm jumping ahead all in favor raise your hand okay just a minute i'm

[3:51:12] Trustee Busheikin: I'm trying to get my screen to do what I want it to do.

[3:51:17] Trustee Busheikin: Wonderful.

[3:51:18] Trustee Busheikin: So that motion carries.

[3:51:22] Trustee Busheikin: I'll just, well, let's just do it.

[3:51:24] Trustee Busheikin: As I said, I would thoroughly, everyone, please lower your hand.

[3:51:28] Trustee Busheikin: Anyone opposed?

[3:51:31] Voice 8: So trustee Maude, are you opposed?

[3:51:39] Voice 8: Opposed, he's in favor.

[3:51:40] Trustee Busheikin: Okay.

[3:51:40] Trustee Busheikin: Motion carries.

[3:51:42] Trustee Busheikin: Thank you.

[3:51:42] Trustee Busheikin: That is great.

[3:51:43] Trustee Busheikin: We have a plan.

[3:51:45] Trustee Busheikin: So now just, well, let's take any more time we need.

[3:51:47] Trustee Busheikin: if there's any further comments on it about changes that we would so I'm going to just take

[3:51:53] Trustee Busheikin: it as a given that the comment that there'll be a slightly different draft coming forward

[3:51:59] Trustee Busheikin: based on some of the commentary we've heard today is that reasonable without emotion so

[3:52:09] Voice 1: yeah if I may I mean I've heard remove growth in 1.1 I need to put more wording in 3.4 just

[3:52:17] Voice 1: to explain what that is. That's the LISC-ED option. 6.7 make it more clear what the expectations in

[3:52:26] Voice 1: the community information meeting is in relation to IAP2. That really is a comment about Appendix D

[3:52:36] Voice 1: not having a political section in the criteria and I didn't get a chance to comment to that but my

[3:52:46] Voice 1: thinking that i mean you could put it in but what i was thinking is that it would be a technical

[3:52:51] Voice 1: assessment and the political really is at the table so if a trust committee wants to champion

[3:52:57] Voice 1: something they can make that case at trust council but staff wouldn't be doing that i

[3:53:02] Voice 1: mean we wouldn't be

[3:53:03] Voice 1: taking on that uh political portion of it okay so

[3:53:08] Voice 1: i wasn't thinking yeah

[3:53:09] Voice 1: Yeah, I was thinking just keep it as a technical evaluation, and then, yeah, keep the politics at the table.

[3:53:17] Voice 10: Okay.

[3:53:21] Voice 1: Yeah, and I was just going to put some clarification into prioritization matrix.

[3:53:26] Voice 1: And also obviously as we heard that the, you know, the example is probably not missing is missing a few things such as it's not clear on climate change.

[3:53:37] Voice 1: So I think what we can do is definitely have a look at the appendices and try and clean those up a little bit more.

[3:53:44] Voice 1: And I'm happy to make those changes that I just mentioned, because I think they're just more common sense than anything.

[3:53:52] Voice 1: But if there's something specific that the committee would like us to change, then a resolution would be good.

[3:53:57] Okay.

[3:53:59] Trustee Busheikin: I haven't heard anything.

[3:54:01] Voice 1: So yeah, we will clean it up and make it a little bit more readable.

[3:54:05] Voice 1: and i think the other thing is we need to work with maybe the chair of the regional planning

[3:54:09] Voice 1: committee just on what the um workshop will look like so i'm not sure

[3:54:14] Voice 1: if you'd like to have that

[3:54:14] Voice 1: just a little bit of discussion now about that

[3:54:16] Trustee Busheikin: i would like to have a little bit of discussion and

[3:54:19] Trustee Busheikin: i think it would be good if we were also as we get closer to it if you know we're in touch and

[3:54:24] Trustee Busheikin: members can be in touch with me also with ideas um so trustee patrick did you want to speak to

[3:54:31] Trustee Busheikin: any of this you do something

[3:54:34] Trustee Patrick: i think that's worth considering the work at the workshop well one was

[3:54:38] Trustee Patrick: the project definition phase of what what that would look like the other is the performance

[3:54:42] Trustee Patrick: monitoring i get your checklist idea which is more of a technical is it in is it out type thing but

[3:54:49] Trustee Patrick: i think the more modern ocps are have you know performance objectives built into it because

[3:54:57] Trustee Patrick: because then it's, is the document doing what it's, you know, we have this vision that the

[3:55:02] Trustee Patrick: community is heading to, is it going there? Or is it going left because of something else that

[3:55:07] Trustee Patrick: happened? So that's very different than the technical analysis.

[3:55:11] Voice 1: Yeah, that's a good point.

[3:55:14] Trustee Busheikin: Thanks. And I'll just comment myself for the workshop. One thing I think was useful,

[3:55:22] Trustee Busheikin: and I'd like to hear a little bit more about was the, you know, what went into this

[3:55:28] Trustee Busheikin: very draft, of course, OCP structure that we have before us. It was interesting hearing from

[3:55:35] Trustee Busheikin: Marissa about that, and I think it would be good to know a little more about that and have that

[3:55:40] Trustee Busheikin: information ahead of time so that, say, before the workshop, those of us who want to can go and look

[3:55:44] Trustee Busheikin: at that you clue at ocp or look at other models that were used or is there a you know best

[3:55:52] Trustee Busheikin: practices for ocp's document or you know video or anything like that like because i i mean i looked

[3:55:59] Trustee Busheikin: at it and i thought about it and i compared it to the denman ocp but it was a little bit like

[3:56:05] Trustee Busheikin: it's big and complex and it's hard to know like it was like i didn't know how to get a hold of it to

[3:56:12] Trustee Busheikin: to really start figuring out how it might work and not work um in my local context so that

[3:56:19] Trustee Busheikin: background would be useful um yeah that's um that's my input right now any other input

[3:56:29] Trustee Busheikin: okay remember that yeah so i'll be in touch with with staff a little bit about structuring the

[3:56:36] Trustee Busheikin: workshop and so feel free to get in touch with staff or me if if something occurs to you uh

[3:56:42] Trustee Busheikin: a concern or a question or an idea or a wish for that.

[3:56:48] Voice 1: And yes, so through the chair,

[3:56:51] Voice 1: I'll, we'll pre-draft some,

[3:56:54] Voice 1: an outline of what a workshop could look like

[3:56:57] Voice 1: and then talk to you, Chair Beshaken, and sort that out.

[3:57:03] Voice 1: We'll look at what background information

[3:57:05] Voice 1: we can provide in advance to that workshop.

[3:57:08] Voice 1: The, as far as the document goes,

[3:57:11] Voice 1: If you have any minor edits you see in something I know it's typo or something's not clear just send me an email, and we can make those tweaks as we go.

[3:57:22] Voice 1: I don't need resolutions for that. The other question I had for the chair is, is this a workshop with just the Regional Planning Committee, or did you want to invite others, such as trustees or other staff, so I'll leave that for discussion.

[3:57:40] Voice 1: discussion.

[3:57:41] Trustee Busheikin: Okay, thanks. Well, I'm going to take the two hands I see up and you may speak to that

[3:57:46] Trustee Busheikin: question or not, but then we'll move directly to that question. Trustee Peterson and then Wolverton.

[3:57:53] Voice 18: Yeah, that was going to speak to that question. I'm thinking that it would be, I'd like to see

[3:58:01] Voice 18: us invite the regional planning managers if they're available to the workshop. I think that

[3:58:07] Voice 18: that their perspective and the important to have.

[3:58:14] Voice 18: I like the idea of inviting other trustees.

[3:58:18] Voice 18: My suspicion is that if we invited any trustees

[3:58:23] Voice 18: who wanted to attend,

[3:58:24] Voice 18: we probably wouldn't get a huge response.

[3:58:27] Voice 18: But of course, if everybody wanted to attend,

[3:58:30] Voice 18: then we have an issue.

[3:58:32] Voice 18: So I'm not sure how to deal with that,

[3:58:34] Voice 18: but maybe we can think about that a little bit more.

[3:58:37] Voice 18: I think regional planning managers should definitely be invited.

[3:58:45] Trustee Busheikin: Thank you. Trustee Wolverton.

[3:58:48] Voice 5: I'm wondering if we should be including a section on First Nations engagement

[3:58:54] Voice 5: and working on that and maybe inviting Lisa Wilcox to join and provide some ideas.

[3:59:05] Voice 5: is thank you

[3:59:08] Trustee Busheikin: um planner chadwick i see you'd like to comment on that go ahead yeah

[3:59:12] Voice 16: i'd just like to

[3:59:13] Voice 16: note um just just about um sort of best practices in um ocp development uh like these days is that

[3:59:23] Voice 16: um first nation like basically um first nations reconciliation and climate change are sort of

[3:59:31] Voice 16: um throughout the whole document um and i think i think it's a you know the regional planning team

[3:59:38] Voice 16: can certainly provide some context um to uh you know provide that background and how how that sort

[3:59:45] Voice 16: of plays out in in ocp um and more information and i would actually suggest that um inviting

[3:59:53] Voice 16: the regional planning team um might also be something you might want to consider since some

[4:00:00] Voice 16: the team has been um directly involved in in in all of the parts of this uh of this process

[4:00:06] Voice 16: thank

[4:00:08] Trustee Busheikin: you trustee

[4:00:11] Trustee Patrick: patrick um i i i'd leave this to staff but i'd be interested to know if there's

[4:00:18] Trustee Patrick: maybe either the cbrd or another community who's done a recent update to their ocp that may you

[4:00:26] Trustee Patrick: you know, may have a staff member that might be beneficial to having.

[4:00:30] Trustee Patrick: I know here in Salt Spring, we invited the regional district of Nanaimo came when we

[4:00:35] Trustee Patrick: were doing our strategic planning preparation work for SWIPA.

[4:00:39] Trustee Patrick: And it was really helpful.

[4:00:41] Trustee Patrick: They just, you know, it was like, nice to have that outside idea.

[4:00:47] Trustee Busheikin: Planner Chadwick.

[4:00:48] Voice 16: Yeah, our team has been in contact with the planning manager who was basically instrumental

[4:00:55] Voice 16: in putting together.

[4:00:56] Voice 16: other euclid's plan and we we contacted him after reviewing several plans and considering the

[4:01:02] Voice 16: context of of euclid and he seemed very open to um meet with us at some point so um that that

[4:01:10] Voice 16: would be you know somebody that i would suggest may be useful

[4:01:14] Trustee Busheikin: thank you um and i just would say

[4:01:18] Trustee Busheikin: like with something like that it it just sounds like it could be a lot of people um like it might

[4:01:26] Trustee Busheikin: be just sufficient to invite him to come and give a presentation take some questions um and then

[4:01:35] Trustee Busheikin: bow out um because i don't know if he'll be or she will be i think you said it was a man

[4:01:42] Trustee Busheikin: interested in us going through all this material so uh narissa yeah

[4:01:47] Voice 16: i would suggest the presentation

[4:01:48] Voice 16: um because he's also very busy um person so i'm

[4:01:52] Trustee Busheikin: sure um i am i will speak um i am

[4:01:58] Trustee Busheikin: i like the idea of getting the rpms here and the regional planning team um also um

[4:02:08] Trustee Busheikin: myself i'm a little concerned about opening it up to other trustees because i mean even just that

[4:02:19] Trustee Busheikin: we just spent the last hour doing this is and and that we you know we've been with this process all

[4:02:24] Trustee Busheikin: along like there's a lot here to unpack and digest and figure out and wrap your head around and I

[4:02:30] Trustee Busheikin: feel like bringing in other trustees just might kind of turn us turn the wheel back a bit um and

[4:02:37] Trustee Busheikin: just make it hard to have really focused um like work get done and if any but if it were to be

[4:02:45] Trustee Busheikin: be other trustees like i would want to focus it to maybe other committee chairs or actually what

[4:02:51] Trustee Busheikin: i think would be most effective would be the other and that's only a couple others is um

[4:02:58] Trustee Busheikin: the executive committee members because they do work with them like they chair each of them three

[4:03:05] Trustee Busheikin: or four ltcs and so you do get to see a lot that way um but i personally would be happy to have it

[4:03:13] Trustee Busheikin: probably most happy to have it just be in terms of trustees this group um but i'd like to hear from

[4:03:21] Voice 8: well yeah i wonder what other people think about that if anyone has any thoughts or preferences

[4:03:32] Trustee Busheikin: anyone

[4:03:32] Voice 5: uh yeah go ahead trustee wolverton yeah i'm kind of in favor of inviting everyone i mean they

[4:03:39] Voice 5: may not come but i think you know if we if we do it in a workshop format and have breakout rooms and

[4:03:47] Voice 5: so on we should be able to manage it um and i i think it will it'll bring us closer to

[4:03:55] Voice 5: something that maybe will pass through trust council uh if we have more participants

[4:04:05] Trustee Busheikin: uh thank you uh kate louise oh

[4:04:08] Trustee Stamford: well i'll i'll just so send that i like to keep it a bit smaller than

[4:04:12] Trustee Stamford: larger um so not invite everyone but you

[4:04:16] Voice 9: know i'm

[4:04:17] Trustee Stamford: totally open uh it's just my i participate more

[4:04:22] Trustee Stamford: when there's a smaller group anyone

[4:04:27] Trustee Busheikin: else i see you we have a range of opinions

[4:04:30] Trustee Busheikin: why am i surprised i'm not uh that's how it should be anyone else well it's a little bit

[4:04:39] Trustee Busheikin: undecided now and i think that um i don't know if we need a uh do we need a resolution to invite

[4:04:46] Trustee Busheikin: other people staff is that necessary i don't think so

[4:04:51] Trustee Busheikin: yeah

[4:04:52] Voice 1: i think i'd need to know who you want so

[4:04:54] Voice 1: far i'll be inviting regional planning managers i understand that's what you'd like so i think

[4:05:00] Voice 1: a resolution just to you've already asked us to do a workshop um i think from a staff perspective

[4:05:06] Voice 1: to i can just invite the regional planning managers i think that's okay um if you want

[4:05:11] Voice 1: other trustees are probably a resolution one of the concerns with inviting all the trustees is

[4:05:17] Voice 1: they might all come or you might get a quorum of council there and then you've suddenly got

[4:05:22] Voice 1: yourself a council meeting not a regional you know planning committee meeting so yeah you'd

[4:05:30] Voice 1: want to keep it to maybe just two or three um trustees so you know one option is you just do

[4:05:37] Voice 1: it with the with the regional planning committee because this is what you know it's your this is

[4:05:41] Voice 1: what you're about so that's what you're here for uh and then you would provide recommendations and

[4:05:47] Voice 1: i think that keeps it clean that's the easiest but if you did want to invite others i would put

[4:05:53] Voice 1: a limit on how many say you know there's three slots available let us know he was interested and

[4:05:57] Voice 1: you know the chair would have to pick

[4:05:59] Trustee Busheikin: okay thanks trustee peterson yeah

[4:06:07] Voice 18: the uh quorum concern i mean

[4:06:09] Voice 18: i sort of brushed over that that was one thing that that uh occurred to me as well and um and

[4:06:16] Voice 18: i do agree that uh you know the group gets too large it gets so the discussion gets a little

[4:06:20] Voice 18: bit more unwieldy um i wonder what others think about inviting the executive committee

[4:06:29] Voice 18: that does sort of bring a range of ltc representation without adding uh that would

[4:06:38] Voice 18: actually only be adding three more people to the discussion um right uh

[4:06:46] Voice 8: and um

[4:06:48] Voice 18: right because

[4:06:51] Voice 18: sherlock isn't here right at the moment but uh i think that that that involves fewer people with a

[4:06:57] Voice 18: a wider range of the island.

[4:07:00] Voice 18: So I'm sort of in favor of that,

[4:07:01] Voice 18: but I'm interested to hear what other people have to say.

[4:07:03] Voice 2: Okay.

[4:07:04] Voice 2: Case?

[4:07:06] Voice 2: Smaller is better, in my view,

[4:07:08] Voice 2: in this kind of workshop.

[4:07:10] Voice 2: I think at least the Wilcox should definitely be there

[4:07:14] Voice 2: and the RPMs and the regional planning team.

[4:07:19] Voice 2: And I think leave it at that.

[4:07:22] Voice 2: That'd be my preference.

[4:07:25] Trustee Busheikin: Thank you.

[4:07:28] Trustee Busheikin: Just adding myself again to the speakers.

[4:07:30] Trustee Busheikin: chrysalis that is exactly my preference actually now that yeah that's i here in the discussion i'm

[4:07:36] Trustee Busheikin: even more strongly believing this is our work to do is to get something ready to bring to council

[4:07:42] Trustee Busheikin: and then we hear from council so um i mean that being said most people do want to invite a few

[4:07:52] Trustee Busheikin: trustees it's not that would be fine and i could easily work with that um so not seeing any other

[4:07:59] Trustee Busheikin: other hands i i mean i i am you know i have to be chair and um try and be impartial and i have an

[4:08:06] Trustee Busheikin: opinion uh so um maybe we could have a a motion on the table to for who to invite to the um to the

[4:08:18] Trustee Busheikin: the workshop session and then we can vote because i i can't just push the decision one way the other

[4:08:25] Trustee Busheikin: that's not right i mean i'll put a motion on the table because uh so i move that the regional

[4:08:35] Trustee Busheikin: planning uh committee invite to its uh workshop uh session on um planning services um

[4:08:52] Voice 8: the regional planning managers, regional planning team,

[4:09:00] Voice 8: and senior intergovernmental

[4:09:03] Trustee Busheikin: policy advisor.

[4:09:05] Voice 5: An executive committee?

[4:09:08] Trustee Busheikin: I was not going to add that.

[4:09:11] Trustee Busheikin: Okay.

[4:09:12] Trustee Busheikin: I'm going to keep it really small.

[4:09:17] Trustee Busheikin: But I'm open to it.

[4:09:21] Trustee Busheikin: No, I'm going to leave it there.

[4:09:22] Trustee Busheikin: I'm going to go for the smallest, beautiful approach.

[4:09:25] Trustee Busheikin: someone else can make a amendment if they feel strongly about it

[4:09:29] Voice 2: I'll second your motion okay

[4:09:33] Trustee Busheikin: so now is the moment if someone wants to make an amendment to add anything or change anything you

[4:09:40] Trustee Busheikin: could do that and otherwise I don't need to speak to it so I'll recognize trustee Patrick

[4:09:46] Trustee Busheikin: I

[4:09:47] Trustee Patrick: don't think we need to because I would like to look to staff because they have the relationships

[4:09:51] Trustee Patrick: with external planning departments but like you know all the groups that are doing whether it's

[4:09:57] Trustee Patrick: Euclid or someone else if they think there's someone that's pertinent to you know that may

[4:10:03] Trustee Patrick: bring value to the conversation but I don't think we should make it mandatory I trust staff's opinion

[4:10:09] Trustee Patrick: okay thanks

[4:10:12] Trustee Busheikin: and I'll just like by my this was internal invitations like in terms of inviting

[4:10:19] Trustee Busheikin: the, it was the CAO, I think her planner from Euclid,

[4:10:23] Trustee Busheikin: I think that can happen without a motion.

[4:10:25] Trustee Busheikin: Trustee Peterson.

[4:10:28] Voice 18: Yeah, that was just going to be my question

[4:10:30] Voice 18: is whether staff wanted to have the external invite

[4:10:34] Voice 18: included in the motion or not.

[4:10:37] Voice 8: That's a good question.

[4:10:39] Voice 8: So Director Marlowe.

[4:10:42] Voice 1: I think when we plan the workshop with the chair,

[4:10:48] Voice 1: if we feel there's somebody external

[4:10:50] Voice 1: that could help us out for a presentation we can just do it that way I think it'd be just too much

[4:10:56] Voice 1: trouble to try and identify those people right now great

[4:11:01] Trustee Busheikin: thanks okay I am I'm going to call the

[4:11:07] Trustee Busheikin: question for any last questions comments okay all in favor raise your hand electronically

[4:11:14] Trustee Busheikin: electronically. Okay, well,

[4:11:18] Voice 8: thank you that. So lower your hand. And anyone opposed? Okay,

[4:11:29] Voice 8: motion carries.

[4:11:31] Trustee Busheikin: Thank you, everyone. I think that is going to be a really good session. I'm really

[4:11:36] Trustee Busheikin: happy with the way that we kind of worked our way through to this idea. And I believe it was

[4:11:42] Trustee Busheikin: Trustee Patrick who first brought it up. So thank you for that. And then I think a lot of people

[4:11:47] Trustee Busheikin: have contributed to the idea of this workshop session and it'll be a i think a really good

[4:11:51] Trustee Busheikin: working session um so are we done with this topic uh switcher

[4:12:01] Voice 1: yeah uh from yeah from staff

[4:12:04] Voice 1: point of view i think we're we're good so thank you yeah thank

[4:12:08] Trustee Busheikin: you um that's great so we're now

[4:12:13] Trustee Busheikin: now going to move on to new business and we have a new item here which is um uh i think we never

[4:12:20] Trustee Busheikin: give it a title but for the sake of the minutes it would need a title and i guess that is um

[4:12:28] Trustee Busheikin: water was it water licensing um groundwater licenses groundwater licenses collaboration

[4:12:36] Trustee Busheikin: collaboration. And I see that we have our freshwater specialist here, William Shulba.

[4:12:43] Trustee Busheikin: So this is, you know, I think we all were part of the discussion not long ago. And I think that

[4:12:48] Trustee Busheikin: Willie has had a chance to think this through. So I'm going to invite William to lead off the

[4:12:55] Trustee Busheikin: discussion.

[4:12:58] Voice 14: Yeah, great. Thank you, Chair. So I'll keep it brief, because I want some discussion. So

[4:13:03] Voice 14: So as we're aware that the since 2016 the Water Sustainability Act has now made groundwater

[4:13:18] Voice 14: a vested interest of the Crown and for non-domestic uses groundwater needs to be licensed through

[4:13:29] Voice 14: through an authorizations process.

[4:13:31] Voice 14: And the majority of water licenses

[4:13:34] Voice 14: that have been, that trustees have been aware of

[4:13:38] Voice 14: through land use applications are new water licenses.

[4:13:42] Voice 14: And any new proposal needs to go through

[4:13:46] Voice 14: a proof of water authorizations process

[4:13:50] Voice 14: through the licensing.

[4:13:51] Voice 14: However, the province has allowed for a transitional period

[4:13:55] Voice 14: period for existing water users using non domestic water to apply for a groundwater license to continue that use and through proof of first use they can retain their groundwater right and, for example, I've put in the application for the Denman school actually and if we got that

[4:14:21] Voice 14: water license I put it at when the school was open which was I think 1910 which would be probably

[4:14:29] Voice 14: the oldest water license in the trust that's owned by the island's trust so that's kind of cool but

[4:14:35] Voice 14: I haven't heard back from them yet so I think they're kind of confused but that's the nature

[4:14:41] Voice 14: of of the water licensing it's takes a long time anyway the water licensing deadline has

[4:14:49] Voice 14: been extended twice actually three times but the first one was just a soft launch and there is no

[4:14:55] Voice 14: real signaling to anybody that they're going to extend it again and the deadline is march 2022

[4:15:02] Voice 14: and so um staff at flynn row are are definitely aware that there

[4:15:08] Voice 14: are many licenses out there or potential licenses out there that aren't haven't been applied for

[4:15:16] Voice 14: um so the province has uh asked um staff um if we will collaborate um with uh some outreach

[4:15:27] Voice 14: to the members of the island's trust area um to encourage them to apply for their water

[4:15:34] Voice 14: right before they lose it so um yeah that's i'll i'll leave it there um i think that

[4:15:43] Voice 14: trustees would probably want to speak to it um yeah and um i am i i believe this is i i just

[4:15:52] Voice 14: this water licensing regime is on my watch and i am really concerned that on my watch there can be

[4:16:00] Voice 14: thousands of years of water right lost in the island's trust area and i feel a responsibility

[4:16:05] Voice 14: to um to try to do some work on this i've tried in the past to perhaps write letters to the

[4:16:12] Voice 14: province but um management thought that wasn't the best way forward and good thing they extended the

[4:16:19] Voice 14: licensing deadline at that time but now i think it's really time to um to stop asking the province

[4:16:26] Voice 14: for extensions and just move on with the water sustainability act and um hopefully through an

[4:16:33] Voice 14: outreach program in the next in the final months of this that we will get most of the uh islanders

[4:16:40] Voice 14: on board um or at least aware of the licensing deadline aware of what water licensing is and

[4:16:48] Voice 14: then at the end of that if they choose not to water license well that's that's their choice

[4:16:53] Voice 14: so i will leave it now for discussion i guess thanks chair thank

[4:17:00] Trustee Busheikin: you so just before i take

[4:17:01] Trustee Busheikin: comments. I have a very loud cat behind me. I don't know if you can hear her. That isn't what

[4:17:09] Trustee Busheikin: I wanted to say. Just to focus this, I think what we're trying to do here is decide if we

[4:17:16] Trustee Busheikin: want the Islands Trust to play a role and therefore what would be the step we want to

[4:17:23] Trustee Busheikin: take to make that happen, which could be simply directing staff to come back with a proposal.

[4:17:31] Trustee Busheikin: and I'm going to take the hands in the order I saw them.

[4:17:34] Trustee Busheikin: So Trustee Patrick, then Peterson, then Longriss,

[4:17:36] Trustee Busheikin: then Wolverton, go ahead, Laura.

[4:17:38] Trustee Patrick: I actually worked with staff since lunch

[4:17:40] Trustee Patrick: to come up with a draft motion.

[4:17:42] Trustee Patrick: So if that might help, if we could put that on the table,

[4:17:47] Trustee Patrick: I think, ah, look at that.

[4:17:49] Trustee Patrick: It was right there, ready to go up.

[4:17:52] Trustee Patrick: I'm willing to make that motion to focus our conversation,

[4:17:55] Trustee Patrick: if that helps the chair.

[4:17:58] Trustee Patrick: I think that's a good idea, yes.

[4:18:00] Trustee Patrick: and then

[4:18:00] Trustee Patrick: we can discuss the motion um

[4:18:03] Trustee Busheikin: so i move this

[4:18:03] Trustee Patrick: i want to

[4:18:04] Trustee Busheikin: just actually just before i do that

[4:18:05] Trustee Busheikin: of the other people that have your hands up um it was there something you really wanted to say

[4:18:10] Trustee Busheikin: or ask that you feel that the motion is going to get in the way of if so just do this okay good

[4:18:19] Trustee Patrick: so i'll move that the regional planning committee directs staff to write a briefing note to the

[4:18:24] Trustee Patrick: executive committee to invite the province to present the groundwater licensing process

[4:18:29] Trustee Patrick: and march 22 deadline at the november 21 trust council meeting okay

[4:18:37] Voice 2: i'll

[4:18:38] Trustee Busheikin: second that i'll second

[4:18:40] Voice 2: it

[4:18:40] Trustee Busheikin: okay trustee longer i seconded it and um would you like to speak to that sure

[4:18:46] Trustee Patrick: i um like i said

[4:18:48] Trustee Patrick: our partner has reached out to us and asked for help just as we would like to we reach out to our

[4:18:55] Trustee Patrick: partners and ask for help and i think this is a good important step in in the trustee education

[4:19:01] Trustee Patrick: education process, we need to understand what licenses are, how important they are, and what

[4:19:06] Trustee Patrick: they mean, and so that we can use our connections on the islands to help encourage them and

[4:19:11] Trustee Patrick: combat some of the misinformation that gets out there of what this is to help and have this

[4:19:18] Trustee Patrick: program be successful.

[4:19:20] Trustee Busheikin: Thank you. Any other comments on the motion? Trustee Longerice?

[4:19:25] Voice 2: Yeah, I'd like to. Hopefully, too, the presentation would include domestic and non-domestic

[4:19:30] Voice 2: users registration. I think that's a key element as well. Domestic users should really register

[4:19:39] Voice 2: their well as well. I know in the past, part of the reluctance on people was, this is a few years

[4:19:46] Voice 2: ago now, was the view that I'm getting the water out of the ground. And if I register my well,

[4:19:51] Voice 2: I'm going to be charged a fee at some point down the road by government. So there's sort of a

[4:19:55] Voice 2: resistance against government knowing where the well is because there are a number of wells i've

[4:20:02] Voice 2: got one well on my property which government doesn't know about so i think there's that

[4:20:06] Voice 2: reluctance we need to address as well anyway thanks

[4:20:10] Voice 5: trustee wolverton it's kind of an aside

[4:20:15] Voice 5: thing and i'm wondering if william if it's possible to get a list of all the uh non-domestic

[4:20:23] Voice 5: users who have registered on our islands, because then we can alert those who have not.

[4:20:33] Voice 14: Better than the list. On the BC Water Resources Atlas, there's maps with the license holders.

[4:20:46] Voice 14: And so I can share that. It's not GWELs. It seems like there's five different mapping

[4:20:54] Voice 14: being agents with with wells um but yeah it's called the bc water resources atlas that has

[4:21:02] Voice 14: all different kinds of water licenses information like shared works and linear works and

[4:21:11] Voice 14: there's also a a layer that's current applications but i was told by ministry staff that that's not

[4:21:21] Voice 14: not updated as frequently as the licenses one.

[4:21:25] Voice 14: So whenever there's a new license, it really gets updated.

[4:21:28] Voice 14: So that's a good resource.

[4:21:31] Voice 14: Yeah.

[4:21:32] Voice 14: And also to speak to Trustee Langeris that, yeah,

[4:21:37] Voice 14: I think that it's a good idea to mention the domestic users

[4:21:41] Voice 14: to register their wells, encourage them.

[4:21:43] Voice 14: Every new well now, it needs to be registered

[4:21:46] Voice 14: by the driller.

[4:21:48] Voice 14: but also to be completely transparent that non-domestic users need to pay for water they

[4:21:54] Voice 14: rent it from the province at a certain cost per cubic meter per year but domestic wells are exempt

[4:22:04] Voice 14: from that and it's not the fact that domestic wells are exempt from licensing they're just

[4:22:13] Voice 14: just non-licensable water sources.

[4:22:16] Voice 14: So that's different perspective too.

[4:22:20] Voice 14: So it's not on the province's radar

[4:22:22] Voice 14: for domestic water licensing,

[4:22:25] Voice 14: unless there's an area-based regulation,

[4:22:28] Voice 14: which I don't think will happen for many decades,

[4:22:34] Voice 14: if at all.

[4:22:35] Voice 14: So, yep, thanks.

[4:22:38] Trustee Busheikin: Okay, Trustee Peterson,

[4:22:40] Trustee Busheikin: and then I had myself on the speaker's list.

[4:22:44] Voice 18: thank you chair um so question for william shulba um just for clarity in terms of uh talking to the

[4:22:54] Voice 18: local people here um when we're talking about water licenses is this something like i know

[4:23:03] Voice 18: there's just in clarity on terminology here so like water rights and water licenses for example

[4:23:12] Voice 18: I know someone has a water rights on a spring source.

[4:23:16] Voice 18: Is this something that you would suggest they need

[4:23:19] Voice 18: to register and get a license?

[4:23:22] Voice 18: Like there's

[4:23:22] Trustee Busheikin: always registered.

[4:23:24] Trustee Busheikin: I'm actually going to step in here as a chair

[4:23:27] Trustee Busheikin: and just say that I think the reason we're doing this

[4:23:30] Trustee Busheikin: is so that we can get those questions answered for us,

[4:23:33] Trustee Busheikin: but this isn't necessarily the time

[4:23:34] Trustee Busheikin: to get those questions answered.

[4:23:37] Trustee Busheikin: Or is that answer, will that help?

[4:23:40] Voice 14: so fast a water license is water right they're they're the same thing so it's

[4:23:44] Voice 18: the same thing

[4:23:45] Voice 14: that's yeah if someone has a water license on the spring it's a water it's the it's they're

[4:23:50] Voice 14: the same term

[4:23:51] Voice 18: okay except

[4:23:53] Voice 14: except you have um i should say that if you have your domestic well

[4:23:59] Voice 14: registered you've registered your right so so a registered domestic well is a water right you've

[4:24:06] Voice 14: registered your right and so if there is a application in the area for a water license

[4:24:13] Voice 14: that domestic well that right will be addressed if that well is not registered then that right is not

[4:24:22] Voice 14: addressed during the application process so then if that non-domestic well goes through they get

[4:24:27] Voice 14: a license and they're impacting that domestic well and the domestic well wasn't registered at the

[4:24:31] Voice 14: time then then there's really nothing the province can do for that domestic user yep thanks thank you

[4:24:41] Trustee Busheikin: um okay so the question i have is i like this plan um i think educating trustees is really important

[4:24:50] Trustee Busheikin: um but i also um and maybe that could happen at the november trust council after this presentation

[4:24:57] Trustee Busheikin: like is there sort of um well and I know staff are very busy but I just wonder is there anything

[4:25:05] Trustee Busheikin: staff like as well as inviting them to educate us is there something we can offer like that we

[4:25:11] Trustee Busheikin: would then follow up with I don't know what it would be like it could just simply be a email

[4:25:19] Trustee Busheikin: subscription mail or um something that that um yeah I don't know that William could be in touch

[4:25:27] Trustee Busheikin: with contacts on islands in in farmers groups or conservation groups so um i like this but i i

[4:25:35] Trustee Busheikin: wonder if there's a second step we also should be asking for and i'm going to see i saw trustee

[4:25:40] Trustee Busheikin: patrick upper hand and you're the one who made this resolution so i'm curious if you have any

[4:25:45] Trustee Busheikin: i

[4:25:45] Trustee Patrick: think if they make a presentation to trust council and if they make an ask in that presentation

[4:25:50] Trustee Patrick: then trust council could that through uh you know delegations and just whatever that word is called

[4:25:55] Trustee Patrick: disposition of delegations they could do something sure okay

[4:26:00] Trustee Patrick: thanks uh

[4:26:02] Trustee Busheikin: trustee long grace yeah i just

[4:26:04] Voice 2: want to comment as well that we could also just locally if we have that uh well database i'm not

[4:26:09] Voice 2: sure if the one i went to is the one uh william was referring to but we can also contact directly

[4:26:15] Voice 2: you know local people ourselves on each island and just let them know your well is not registered or

[4:26:22] Voice 2: appears not to be you may want and this is for uh non-domestic users uh the easier to do with

[4:26:28] Voice 2: not as many so yes something we could do in the interim as well and direct them to the uh to the

[4:26:34] Voice 2: website thank

[4:26:38] Trustee Busheikin: you not seeing any more comments oh okay to see trustee wolverton uh go ahead

[4:26:44] Trustee Busheikin: yeah i just

[4:26:45] Voice 5: went on that site and and it looks to me like there were like it's very they don't

[4:26:51] Voice 5: really identify them it looks like there are just a handful of registered wells on galliano's site

[4:26:58] Voice 5: so i'm i'm a little worried about that uh because some of the major ends and things like that are

[4:27:05] Voice 5: not are not showing on that map anyway uh that they're registered so

[4:27:12] Voice 14: again not to split hairs

[4:27:14] Voice 14: here but registered and licensed are different i

[4:27:17] Voice 5: mean like i meant license yeah

[4:27:18] Voice 14: i'm just saying

[4:27:19] Voice 14: like i i make i slip up my those words too um they they can have an application in um and and it may

[4:27:28] Voice 14: not be on there so there is a layer called water rights applications it's not very good but the

[4:27:33] Voice 14: water rights licenses i i i'm confident that the majority of the licenses are on there so

[4:27:39] Voice 14: um if if there is a well that or a location or a basically a parcel that you know has a non-domestic

[4:27:48] Voice 14: use on it and it doesn't have the license it's it's a good thing to reach out to ask them if

[4:27:54] Voice 14: they've applied another thing too is that there's been a huge debate whether or not short-term

[4:28:00] Voice 14: vacation rentals need a water license and from the province i i've asked this question many times

[4:28:07] Voice 14: i've gotten different answers but really the definitive answer was uh they they're encouraged

[4:28:13] Voice 14: to apply if they don't need a license they'll just be told they don't need a license that's

[4:28:18] Voice 14: the easiest answer that i got from everybody so okay

[4:28:24] Trustee Busheikin: um so i see trustee longer but i saw claire

[4:28:33] Trustee Busheikin: frader's face live face and which makes me think she's joined the meeting and may have something

[4:28:39] Trustee Busheikin: she wanted to tell us about this so i'm just gonna invite i will get to you in a minute case but um

[4:28:46] Trustee Busheikin: director frader do you have anything you wanted to add i'm

[4:28:49] Voice 15: not particularly just to say you know

[4:28:51] Voice 15: know we're currently without a communication specialist but we can do our best to provide

[4:28:55] Voice 15: recommendations on how to promote the deadline and the need to apply and I think often the best

[4:29:02] Voice 15: if you talk about social marketing the best method of convincing people to change a behavior that

[4:29:07] Voice 15: they don't want to change is to hear it from a trusted voice and so in that case the trusted

[4:29:11] Voice 15: voice may indeed be the local trustee so we'll certainly provide some recommendations and ideas

[4:29:17] Voice 15: is to executive committee but i would just would add that now that at this point where you're not

[4:29:21] Voice 15: seeing behavior changes um it's good to look to social marketing practices which will be hearing

[4:29:26] Voice 15: from neighbors hearing from trusted leaders and so on

[4:29:28] Trustee Busheikin: okay thank you um case i'd see your hand up

[4:29:33] Trustee Busheikin: i

[4:29:34] Voice 2: i took it down that's fine let's just get on with the vote okay

[4:29:38] Trustee Busheikin: that's what i'm thinking too

[4:29:39] Voice 2: So

[4:29:40] Trustee Busheikin: if

[4:29:41] Voice 2: that's just any

[4:29:42] Trustee Busheikin: final burning comments or questions.

[4:29:44] Trustee Busheikin: I

[4:29:45] Voice 14: just have one.

[4:29:46] Trustee Busheikin: I've lost

[4:29:46] Voice 6: my hand function.

[4:29:49] Voice 6: Let's go with trustee Dodds if we can.

[4:29:52] Voice 6: And I just wanted to mention, William and I had this chat earlier,

[4:29:55] Voice 6: but I've been trying to apply for my license and have had no luck getting through.

[4:30:00] Voice 6: the uh the program to do so uh i will try again but it is a very complicated process as well

[4:30:07] Voice 6: but i'm not sure if that's holding some people back or not could be an issue thank you and it's

[4:30:13] Voice 6: because i have chickens and they they drink water from the well right

[4:30:17] Voice 14: um yeah i just want to touch

[4:30:20] Voice 14: base on that so trustee dodds and i had a good conversation there there um even though there's

[4:30:25] Voice 14: gray areas there's there's pretty straightforward requirements on who needs a license and who

[4:30:29] Voice 14: doesn't but applying for it is complex so i imagine that one of our um i have to work with

[4:30:35] Voice 14: this with director freighter but um one of our recommendations to the province could be that

[4:30:41] Voice 14: there's an island trust area specific webinar and it it describes the water licensing it describes

[4:30:48] Voice 14: the deadline describes what may happen if you don't apply and perhaps goes through like a

[4:30:54] Voice 14: a demonstration on how to apply,

[4:30:56] Voice 14: and we can do it as a webinar, record it,

[4:31:00] Voice 14: host it on our website.

[4:31:01] Voice 14: And then when trustees talk to residents,

[4:31:06] Voice 14: they at least have a place where they can drive them to.

[4:31:09] Voice 14: And we have the freshwater sustainability site,

[4:31:12] Voice 14: and we can promote this at the top

[4:31:16] Voice 14: and give all the information

[4:31:17] Voice 14: and leave it there until the deadline.

[4:31:20] Voice 14: And so it'd be an easy place

[4:31:22] Voice 14: for people to find that information because the province sites are a little bit odd so we can at

[4:31:28] Voice 14: least drive traffic to those sites from our site so thanks okay

[4:31:33] Trustee Busheikin: thanks so i'm going to call the

[4:31:35] Trustee Busheikin: question we see the um the motion before us so all in favor

[4:31:39] Voice 8: raise your digital hand please

[4:31:41] Voice 8: hey thank you and lower your hands anyone

[4:31:53] Trustee Busheikin: opposed okay motion carries unanimously thank you uh

[4:31:59] Trustee Busheikin: And I'm glad this got put on the agenda in that fairly last-minute way, but I think this is great.

[4:32:07] Trustee Busheikin: So moving on then, and thank you, Freshwater Specialist Shulba, I think you're not needed anymore.

[4:32:14] Trustee Busheikin: We have correspondence from Maxine Leichter.

[4:32:18] Trustee Busheikin: Does anyone have any comments or would like to do anything with this?

[4:32:26] Trustee Busheikin: Okay, then.

[4:32:27] Trustee Busheikin: Oh, yes, Case?

[4:32:29] Trustee Busheikin: I

[4:32:29] Voice 2: just found both letters from Maxine Leiter and Harleen Holm interesting and it's all about the

[4:32:37] Voice 2: floor area ratio thing and I'm going to look at more carefully I think they raised some good

[4:32:43] Voice 2: points to consider and I think it warrants at least a response saying thank you for your

[4:32:50] Voice 2: you know for your letter and it'll be looked at you know considered in our future discussions.

[4:32:56] Voice 2: discussions.

[4:32:58] Trustee Busheikin: So I guess then that would be a letter signed by myself, the chair. So I'll work

[4:33:06] Trustee Busheikin: with staff to draft that up. I mean, I can just send that out. It's like, I need to work with

[4:33:11] Trustee Busheikin: staff. And yeah, I read it carefully. I think they make really good points. So thank you.

[4:33:18] Trustee Busheikin: you. So next is work program. I'll just get that up in front of me. I

[4:33:27] Voice 8: haven't been looking

[4:33:30] Voice 8: at this last a while. So we've got our work program. Any staff comments about the work

[4:33:41] Voice 8: program?

[4:33:45] Voice 9: No, I think we've just left the strategic plan out. We're

[4:33:50] Trustee Busheikin: having trouble hearing you.

[4:33:54] Voice 1: My apologies, I left the microphone off. Right now, item one is really just to get

[4:34:05] Voice 1: the strategic plan items underway, so I think we can leave that as is. I don't see any need

[4:34:14] Voice 1: to update it. I think I would just leave it as is for now.

[4:34:21] Voice 1: yeah

[4:34:21] Trustee Busheikin: okay any comments or questions from uh committee members good uh so next meeting

[4:34:30] Trustee Busheikin: we've got um actually the next year here so uh shall we uh those dates are all such as they are

[4:34:42] Trustee Busheikin: um uh fine with us yes i would think so so that would be uh motion number one and then

[4:34:51] Trustee Busheikin: do we want to have fully do we want to go with electronic meetings or do we want any of the

[4:34:57] Trustee Busheikin: meetings to be in person um and i see trustee wolverton peterson patrick and longer so go ahead

[4:35:05] Trustee Busheikin: um i

[4:35:07] Voice 5: think i don't know if it would be possible but i think if we were going to have an in-person

[4:35:11] Voice 5: meeting it would be good to link it to another meeting that we're having like trust council i

[4:35:16] Voice 5: I know that would be kind of a heavy few days,

[4:35:20] Voice 5: but rather than the cost of everyone traveling separately,

[4:35:24] Voice 5: that would be my suggestion.

[4:35:29] Voice 5: Interesting,

[4:35:29] Trustee Busheikin: Trustee Peterson.

[4:35:34] Voice 18: Yeah, thank you.

[4:35:36] Voice 18: So attending some other committees,

[4:35:38] Voice 18: there was a suggestion that made a lot of sense to me,

[4:35:42] Voice 18: which is that the first meeting of the new term,

[4:35:48] Voice 18: um at least be penciled in as an in-person meeting when the new committee members would

[4:35:54] Voice 18: be coming in of course if they need to change it at that time um that would be up to them

[4:35:59] Voice 18: but then that at least gives that new committee a chance to meet in person initially and i know

[4:36:06] Voice 18: the other committees were suggesting that so i'd like to suggest that that's i think that's

[4:36:10] Voice 18: reasonable uh suggestion and

[4:36:12] Trustee Busheikin: i'm seeing nodding um thank you yeah and trustee long rice i was

[4:36:19] Voice 2: going to say the same thing so trustee peterson already said it

[4:36:22] Trustee Busheikin: okay good um i mean and i think

[4:36:26] Trustee Busheikin: if it's possible to align that with a december trust council that'd be great but i think it can

[4:36:33] Trustee Busheikin: be quite difficult yeah go ahead janine so you just have responsibilities already sorry

[4:36:52] Trustee Busheikin: um didn't catch any of that okay i would oh

[4:36:55] Voice 6: is it not working this is better it's better now

[4:36:58] Voice 6: oh okay i was just going to say if we're going to have an in-person committee meeting

[4:37:03] Voice 6: let's not do it at the same time as we have trust council.

[4:37:06] Voice 6: Trust council already is extremely exhausting.

[4:37:09] Voice 6: So I agree with what Trustee Peterson said,

[4:37:12] Voice 6: that should be the first meeting of a new term,

[4:37:14] Voice 6: should be in-person and a decision made then

[4:37:17] Voice 6: how to get that balance.

[4:37:19] Voice 6: Thank you.

[4:37:21] Trustee Busheikin: Yeah, thanks.

[4:37:22] Trustee Busheikin: And David Marler.

[4:37:24] Voice 1: Yeah, I've just asked Rob,

[4:37:26] Voice 1: can you just scroll down so you can see the next page?

[4:37:28] Voice 1: Okay, so the one at the bottom there,

[4:37:31] Voice 1: December 14th is that would make sense for that meeting because the swearing in would be in

[4:37:37] Voice 1: November of the new council so the first meeting of the regional planning committee would be the

[4:37:43] Voice 1: December 14th meeting yeah there is potential for a trust council meeting around the same time

[4:37:49] Voice 1: though that's going to be a danger yeah

[4:37:51] Trustee Busheikin: but I think that I mean I think that there's technical

[4:37:55] Trustee Busheikin: financial reasons to align with trust council but what I'm hearing is there's sort of human

[4:38:00] Trustee Busheikin: and capacity issues that mitigate against it.

[4:38:06] Trustee Busheikin: So maybe we'll just leave it as is.

[4:38:08] Trustee Busheikin: So then I think we could have those motions adopting

[4:38:11] Trustee Busheikin: the dates and directing the first 3B electronic meetings.

[4:38:17] Trustee Busheikin: So would someone like to make that motion,

[4:38:20] Trustee Busheikin: one of those motions?

[4:38:23] Trustee Busheikin: Go ahead, Tim, thank you.

[4:38:25] Voice 18: I move, pardon me, I move that regional planning committee

[4:38:29] Voice 18: adopt the proposed meeting dates

[4:38:31] Voice 18: for the 2022 calendar year as presented good

[4:38:34] Trustee Busheikin: seconder uh case and all in favor yes okay

[4:38:45] Voice 8: motion carries on the next motion um put your hands down please

[4:38:54] Trustee Busheikin: i

[4:38:55] Voice 18: move that regional

[4:38:56] Voice 18: uh planning committee direct scap staff to schedule the 2022 rrpc meeting dates

[4:39:04] Voice 18: February 9th, May 18th, and August 24th as electronic meetings and list the Victoria

[4:39:10] Voice 18: office boardroom as the public meeting location.

[4:39:13] Voice 18: Okay, thank you.

[4:39:17] Voice 8: Seconder Trustee Longerice.

[4:39:20] Trustee Busheikin: And let's vote.

[4:39:22] Trustee Busheikin: All in favor raise your digital hand.

[4:39:24] Voice 9: Yes.

[4:39:25] Trustee Busheikin: Seeing hands going up.

[4:39:27] Trustee Busheikin: Good.

[4:39:28] Trustee Busheikin: Thank you.

[4:39:29] Trustee Busheikin: You can lower your hand.

[4:39:30] Trustee Busheikin: Motion carries.

[4:39:31] Trustee Busheikin: so we didn't specify that the November meeting be an in-person meeting and I think we probably

[4:39:40] Trustee Busheikin: should have a motion to do that looking at

[4:39:43] Voice 1: me yeah yeah

[4:39:45] Voice 1: I think just by default that motion

[4:39:47] Voice 1: you just passed is has done that because it's declared those three as electronics so all that's

[4:39:53] Voice 1: life is in person okay

[4:39:54] Trustee Busheikin: great thanks and

[4:39:56] Voice 8: kate lewis is your hand up to speak nope um

[4:40:03] Trustee Busheikin: good okay

[4:40:05] Trustee Busheikin: thank you so we've reached the end of our agenda it was a really full day um and i want to thank

[4:40:11] Trustee Busheikin: everyone for all your hard work on this committee i feel like people arrive well prepared and the

[4:40:18] Trustee Busheikin: participation is really thoughtful and constructive and um you know we grapple with the the sometimes

[4:40:25] Trustee Busheikin: the difficulty of the things we do and i think that's what we're supposed to be doing uh so uh

[4:40:32] Trustee Busheikin: yeah thank you to everyone and to staff who do all the work uh getting everything ready and making

[4:40:37] Trustee Busheikin: uh these things happen thanks for

[4:40:41] Trustee Busheikin: your cheering you're welcome it is an honor and a privilege

[4:40:45] Trustee Busheikin: yeah and we'll see you um in a few weeks um many of us for you in person

[4:40:53] Trustee Busheikin: um which should be really something so and the rest will be seeing each other

[4:40:59] Trustee Busheikin: electronically in the ether uh so yes thank you okay

[4:41:06] Voice 1: thank you bye all thanks

[4:41:08] Voice 1: okay guys thanks rob for taking it on

[4:41:12] Trustee Busheikin: yeah thank you rob