Islands Trust Executive Committee community information meeting, November 30, 2021

[0:00:00] Voice 5: she is here she heather is with us by zoom okay because it's in person

[0:00:04] Voice 5: heather is on the zooms

[0:00:08] Voice 7: then do

[0:00:09] Voice 3: i need to join the zoom or if you if you send us a zoom link then we can see her

[0:00:15] Voice 3: because we can join too let's

[0:00:17] Voice 5: let laura get this well yeah actually well well well

[0:00:25] Voice 1: maury i think you need to give me permission to be seen on video but

[0:00:31] Voice 5: we can't see you anyway

[0:00:32] Voice 5: way heather you you are an

[0:00:34] Voice 5: interesting looking tripod with very large ears

[0:00:37] Voice 7: awesome yeah

[0:00:39] Voice 5: let's

[0:00:41] Voice 5: just keep it simple can't you start okay that's all right yeah okay um

[0:00:46] Voice 3: if so how do i invite you

[0:00:48] Voice 3: i'm sorry if

[0:00:49] Voice 3: we can we

[0:00:50] Voice 5: can hear her that's fine yeah

[0:00:52] Voice 5: we can hear you loud and clear okay

[0:00:56] Voice 5: Okay, can you see us. I can. Yep. Okay, so she can see us. Good morning, Heather. Good morning. We should turn your around so you can have a much nicer view.

[0:01:15] Voice 5: Recording and everything. Okay.

[0:01:19] Voice 5: That's true, but I mean you have to hit the zoom record. Well, no.

[0:01:24] Voice 5: Very good.

[0:01:25] Voice 5: it

[0:01:26] Voice 7: very good well good morning everybody um uh welcome to the uh committee uh local trust

[0:01:32] Voice 7: committee with the leaders for the believers in win chelsea islands and this is the executive

[0:01:37] Voice 7: committee acting as the local trust committee for that group of islands my name is peter luck

[0:01:43] Voice 7: i'm elected on fetus island and uh and that's in the lagunquant and i'm sorry in laxon and

[0:01:51] Voice 7: and it's an honor and pleasure for me to be able to live there today uh we are in victoria um for

[0:01:57] Voice 7: trust council and uh conducting this uh uh committee meeting i just prior to that meeting

[0:02:04] and uh of course this is uh

[0:02:05] Voice 7: territory uh uh looking out across what it was at one time

[0:02:11] Voice 7: a squad malton song he's lands and um it's um a pleasure to be here um i'm joined today by

[0:02:19] Voice 7: my executive committee uh vice chairs um as part of this uh local trust committee i've got dan rogers

[0:02:26] on my left and i've got from gander keats and i've got lord patrick on my far right um from

[0:02:33] salt spring island and i've got uh kate uh sue emma fast um from uh from uh lowenheim and also

[0:02:41] a counselor on that public spot so here we are uh uh broadly across the salish sea um

[0:02:50] Voice 7: representing and supporting the belize winchelsea islands group um so i'm also joined by uh staff

[0:02:58] Voice 7: here today we have heather carr our regional planning manager acting as a plan for this

[0:03:02] Voice 7: local trust committee good morning heather and thank you for joining us from away and uh of

[0:03:08] Voice 7: course we have uh laurie foster who's uh ably handling the technology keeping minutes for us

[0:03:14] Voice 7: today thank you lord um so i have an agenda in front of us um and um just ask if there's

[0:03:23] Voice 7: anything else that we need to add to the agenda today okay so thank you very much um so that's

[0:03:31] Voice 7: approval of the agenda so we're going to go into town hall and uh we have a guest with us today

[0:03:36] Voice 7: who's going to speak to us about, I'll let you introduce the topic and you can introduce

[0:03:43] Voice 7: yourself and tell us what you're going to present. And you might want to sneak over

[0:03:46] Voice 7: here a little bit. And

[0:03:48] Voice 7: the video camera will pick you up.

[0:03:58] Voice 2: Thank you. My name

[0:03:59] Voice 4: is Fred Puszczowski. I am the Vancouver Island Regional Manager

[0:04:03] Voice 4: for BC Marine Trails. It's a volunteer position. Would you like me to talk a little bit about

[0:04:08] Voice 4: BC Marine Trails and what we do?

[0:04:10] Voice 4: or well

[0:04:11] Voice 7: if you can be uh brief on that um um yeah you should be wearing a mask absolutely

[0:04:17] Voice 7: um thank you i apologize for that that's the nature of the household um and uh so you only

[0:04:24] Voice 7: have a few minutes that we normally offer for uh town hall yes so if you can be brief and succinct

[0:04:30] Voice 7: you did send us well i think we all saw the the no oh well the staff maybe didn't see it

[0:04:35] Voice 7: I followed it before I should have sent

[0:04:37] Voice 6: it to you.

[0:04:38] Voice 6: And Heather, did you see the email

[0:04:39] Voice 6: that the gentleman sent to us?

[0:04:42] Voice 6: I did.

[0:04:43] Voice 6: Okay, thank you, then.

[0:04:45] Voice 4: BC Marine Trails is a non-profit society

[0:04:48] Voice 4: made up of all the paddling clubs on the West Coast,

[0:04:51] Voice 4: individual members,

[0:04:52] Voice 4: and we have some corporate sponsors as well.

[0:04:56] Voice 4: Over the last 10 years,

[0:04:57] Voice 4: we've established somewhere in the neighborhood

[0:04:59] Voice 4: of 1,100 to 1,200, 1,300 sites

[0:05:04] Voice 4: sites along the coast from Washington to Alaska. These are launch sites, they're camping sites,

[0:05:13] Voice 4: they're day use sites and emergency stops along the coast. We also have, and those are

[0:05:20] Voice 4: available on our map, if people haven't seen our online map, it's quite an interactive

[0:05:25] Voice 4: active map. And coincidentally, we're just in the process, literally today, of upgrading our

[0:05:33] Voice 4: system. It's very user-friendly, and a lot of people use it when planning kayak trips along

[0:05:41] Voice 4: the West Coast. I have paddled across the Strait of Georgia, and although I didn't stop on the

[0:05:48] Voice 4: Bolinas. I know where it is and I went by it. We'd like to see West Bolinas Island.

[0:05:56] Voice 4: We'd like to have access to West Bolinas Island to put at least one camping site on the island.

[0:06:02] Voice 4: It's a fairly dangerous crossing. The cross there is weather driven. Safety is a number one issue

[0:06:10] Voice 4: for kayakers especially out in the middle of the Strait of Georgia and that is the only island in

[0:06:16] Voice 4: that location that people can pull into and use as a safety

[0:06:19] Voice 4: stop. And that's about it.

[0:06:23] Voice 4: Okay.

[0:06:24] Voice 5: What's the difference, if I can ask, between a camping

[0:06:27] Voice 5: site and an emergency?

[0:06:28] Voice 5: Well,

[0:06:29] Voice 4: any spot can be that you can pull off can be an emergency

[0:06:33] Voice 4: stop. And they can be camping sites, they can be log sites,

[0:06:37] Voice 4: they can be day use sites, they can not be shown on our map.

[0:06:42] Voice 4: under current marine law, in an emergency situation, you're allowed to pull over, pull out, and camp literally anywhere on our west coast.

[0:06:53] Voice 5: Okay, thank you.

[0:06:55] Voice 7: Do you want to speak specifically about that section or is that what you would like to tell us?

[0:07:00] Voice 4: Well, it's 11 kilometers to the next stop, and that's what makes it a dangerous crossing.

[0:07:05] Voice 4: And

[0:07:06] Voice 7: that's from Bolinas to the other way

[0:07:11] Voice 4: going backwards to do space about four kilometers.

[0:07:14] Voice 4: So it's the only place out there that you can pull over and in an emergency, the island,

[0:07:22] Voice 4: I sent a copy of a report that BC Marine Trails did that kind of outlines in details why that's

[0:07:30] Voice 4: necessary stop. The St. Lucie Marine Trail is an extension of the Trans-Canada Trail and the water

[0:07:37] Voice 4: portion of that trail starts from Horseshoe Bay, goes up along the Sunshine Coast and

[0:07:42] Voice 4: island hops all the way over to the Neuse and then comes down to Victoria. It does get a fair

[0:07:47] Voice 4: bit of traffic, paddlers not using the whole trail or even a portion of it and that's why Bolinas is

[0:07:53] Voice 4: is an important safety stop in that route so

[0:07:57] Voice 7: what um other than for information do you have an ask

[0:08:02] Voice 7: of us or no

[0:08:03] Voice 4: i was um i was notified of the meeting just the end of the last week um and asked if i

[0:08:09] Voice 4: would have the ability to attend and i'm here just to provide information okay and to answer

[0:08:14] Voice 4: questions at any point right okay

[0:08:16] Voice 7: so are there any further questions you know

[0:08:18] Voice 3: that was my question is

[0:08:19] Voice 3: what community the the its own nature protection as far as i can tell uh

[0:08:24] Voice 7: well it's privately owned

[0:08:28] and um you know that's one thing because obviously you need to have consulted with those folks and

[0:08:36] had permission ideally although certainly

[0:08:38] Voice 7: the foreshore is crowned but i think the most uh

[0:08:43] predominant thought

[0:08:44] Voice 7: that i have is um what have you done with respect to consulting with first

[0:08:48] Voice 7: nations because uh the nations up and down the coast have a significant interest in all of the

[0:08:55] coast but certainly the uh synonymous and probably the um the um and others um have interests in

[0:09:05] the lenience as well as all of the small islets uh between there and so um for me it would be

[0:09:12] really important that you also seek permission for access to those sites because there are

[0:09:19] archaeological sites that are sensitive along the marine shore particularly and um

[0:09:24] Voice 7: you know so do

[0:09:26] Voice 7: you got any thoughts about

[0:09:27] Voice 4: that um i'm not the person to really get into the details on that

[0:09:32] Voice 4: however we do have a couple of people that actually are on contract the bc marine trails

[0:09:38] Voice 4: that have been doing the lion's share of the negotiations and interaction with all of the

[0:09:44] Voice 4: bands up and down the coast. I know that the band in that area considers those islands part of their

[0:09:51] Voice 4: traditional territory and are very sensitive about people using any of those islands and that includes

[0:09:56] Voice 4: Gerald or the Winchellies, Winchellies. Also BC Marine Trails has been actively involved in doing

[0:10:03] Voice 4: clean up on Gerald Island. I think that's been looked at favorably by the local band. We've reduced the amount of non-native plants on that island, which is helpful for the environment.

[0:10:18] Voice 4: I think, but I can't be sure, that we have been in contact with that band and have

[0:10:27] Voice 4: announced our desire and um i decide saying that i don't have any more to be trained

[0:10:34] Voice 7: so it would be uh my colleagues to determine whether or not we would all believe that but

[0:10:40] Voice 7: i would certainly think that's a really important to that the work that you do

[0:10:44] Voice 7: this is the island that was recently purchased by

[0:10:52] I presume we've transferred to the province.

[0:10:56] I think that's the intention of the park.

[0:10:58] There's only a portion of,

[0:11:00] or sorry, because there's two islands.

[0:11:03] There's a number of islands there.

[0:11:04] Yeah, this is the west.

[0:11:06] Yeah, that's the

[0:11:06] Voice 4: one that was-

[0:11:07] Voice 4: The whole island.

[0:11:08] Voice 4: There's west and south,

[0:11:09] Voice 4: and the west island has a couple of spots on

[0:11:12] Voice 4: that we work for camping.

[0:11:13] Voice 4: The south island, not so much.

[0:11:15] Voice 5: i wonder um if you might not be aware but i'm pretty sure that the bc parks foundation has just

[0:11:22] Voice 5: purchased west bank west boleyn assignment and they intended it to be park oriented so i wonder

[0:11:29] Voice 5: if it's spoken have you spoken to the bc parks foundation um

[0:11:32] Voice 4: i would imagine that there's been

[0:11:36] Voice 4: feelers put out in that direction but i can't be specific um we've been doing this for over

[0:11:41] Voice 4: 10 years.

[0:11:43] Voice 5: It's a big project if you've got 1300 sites.

[0:11:48] Voice 4: And those are only the ones that we show

[0:11:50] Voice 4: on our website. We've got another 1200 ones that are not shown that are in process in working

[0:11:57] Voice 4: through such as possibly this. Very good. Okay well then thank you

[0:12:04] Voice 7: for the questions we'll continue

[0:12:05] Voice 7: you want the remainder of our business okay thank you you're

[0:12:08] Voice 5: welcome to stay watch okay all right

[0:12:13] Voice 7: all right then so uh our last meeting april 21st 2021 um we've got a local trust committee

[0:12:20] Voice 7: minutes there are there any changes to those minutes no so then i will take it by general

[0:12:26] Voice 7: consent that the meeting minutes of april 21st be adopted as presented we also have uh section

[0:12:33] Voice 7: 26 resolution without meeting report there um from november the 10th and those are uh rwms that

[0:12:42] we conducted in order to uh advance business without meeting in person as voters received

[0:12:47] that

[0:12:47] Voice 7: for information so that's all right okay uh so this is arising from the minutes we have

[0:12:54] Voice 7: the follow-up action report here from november 10th and uh i'll just ask uh planner cow or

[0:13:00] Voice 7: regional planning manager to uh make any remarks that she has on the follow-up action list otherwise

[0:13:05] Voice 7: we'll see if there's any questions i

[0:13:08] Voice 1: don't have any comments okay

[0:13:10] Voice 7: thank you very much for your

[0:13:11] Voice 7: work for us uh any questions okay thank you then so now um uh this is the honest trust uh policy

[0:13:20] Voice 7: statement bylaw referral uh tc 183 that's before us i think we're all intimately familiar with this

[0:13:28] Voice 7: item. All of the LTCs have received this as a referral and of course it's a work in progress

[0:13:35] Voice 7: and many of the LTCs have chosen to defer a response until further consultation and the

[0:13:41] Voice 7: like and so I'll just ask the members of the committee here what would you like to do with

[0:13:46] Voice 7: respect to this? Laura Patrick.

[0:13:49] Voice 5: As the engagement is intending to get underway what might be more

[0:13:53] Voice 5: more useful is to make sure we corresponded

[0:13:57] Voice 5: with when the planning starts to happen

[0:14:00] Voice 5: as to we know there's the one family there

[0:14:02] Voice 5: that lives on a mistaken island,

[0:14:04] Voice 5: as well as the conversation we just had

[0:14:06] Voice 5: as to who owns the island or who's operating that island

[0:14:09] Voice 5: that we were just talking about

[0:14:10] Voice 5: to make sure that major players are at least aware of

[0:14:13] Voice 5: and can participate in consultations.

[0:14:16] Voice 7: So yeah, that would be our responsibility

[0:14:19] Voice 7: to be sure that they're engaged

[0:14:21] Voice 7: engaged as the other LTCs are in this engagement process.

[0:14:26] Is there any specific direction you'd like to take with respect to them, or just let

[0:14:30] us

[0:14:30] Voice 3: unfold as it is going?

[0:14:32] Voice 3: Well, I don't know what the engagement plan is going to be, but if it's not going to be

[0:14:38] Voice 3: a mass mailing, and it may not be, I would suggest that in this particular case, the

[0:14:47] the property owners should be contacted directly because

[0:14:51] Voice 7: there's only the one family living

[0:14:54] Voice 7: out there but there are some other well there is the other owner on south belenus that um

[0:15:00] Voice 7: yeah there's other owners but i think they're the only family so again do you want to make

[0:15:07] a motion to ask staff to be sure to include uh the belenus property owners and residents

[0:15:12] Yes, I'll move that the

[0:15:13] Voice 3: Executive Committee, sitting as the Bolinas-Woonchelsea Local Trust Committee,

[0:15:23] Voice 3: request staff to ensure that property owners in the Bolinas-Woonchelsea community

[0:15:30] are contacted regarding the

[0:15:36] Voice 3: trust policy statement engagement.

[0:15:42] Voice 3: Moved that.

[0:15:43] Voice 3: Seconded by Dan Wright.

[0:15:44] Voice 7: Moved.

[0:15:44] Voice 7: Okay.

[0:15:45] Voice 7: And any discussion?

[0:15:48] Voice 7: All those in favor, I carry unanimous.

[0:15:52] Voice 7: We're just moving through projects

[0:15:54] Voice 7: the delegations corresponded.

[0:15:56] Voice 7: Mr. Chair, do we need a motion to defer response on this?

[0:16:00] Voice 7: I think we just receive it for information.

[0:16:02] Voice 3: And by being on the agenda, some local trust committees

[0:16:06] Voice 3: have deferred response.

[0:16:08] Voice 3: Some have simply received it for information.

[0:16:10] Voice 7: Yeah.

[0:16:11] Voice 7: OK.

[0:16:12] Voice 7: I think we're ultimately aware.

[0:16:17] Voice 7: So here we have our 2022 meeting schedule

[0:16:20] Voice 7: schedule for your discussion and decision to adopt um and i'll just turn to regional planning manager

[0:16:26] Voice 7: carter do you have any remarks on the meeting schedule that's before us

[0:16:31] Voice 1: no no remarks thank you

[0:16:34] Voice 7: uh trustees um any discussion or would you like to make a motion to adopt the um the uh agenda

[0:16:41] Voice 7: of the state motion that's here that the executive committee acting as a local trust committee

[0:16:47] equalness with chelsea islands scheduled its

[0:16:49] Voice 3: regular business meeting on the following days

[0:16:52] Voice 3: of 2022 march 16th and october 12th

[0:16:55] Voice 2: second all

[0:16:56] Voice 3: right and seconded any discussion all those in

[0:17:00] Voice 7: favor that carries you got that well it's the motion okay so the next item then 10.2 model

[0:17:10] Voice 7: of fees by law page 17 of your package if you buy a update request for a decision um certainly

[0:17:17] Voice 7: committees are well aware of this um but uh regional planning manager carrie have any remarks

[0:17:22] Voice 7: on uh either of these two items before us just

[0:17:26] Voice 1: that um most of the ltcs have seen the first

[0:17:30] Voice 1: report and they will typically make a motion on that report which staff then come back and

[0:17:37] Voice 1: present the second item um so we try to just get it all done at one in one go um by presenting uh

[0:17:47] Voice 1: director marler's report and then following up with what is essentially the model fees bylaw

[0:17:53] Voice 1: for adoption thank

[0:17:57] Voice 7: you any questions well i just

[0:17:59] Voice 5: i guess my question would be more to heather i know

[0:18:01] Voice 5: the staffing is, is, is, is this something that doesn't affect staffing or does this take away

[0:18:09] Voice 5: from other, other work?

[0:18:12] Voice 1: Essentially the work has already been done because the bylaw is in front

[0:18:15] Voice 1: of you. Um, so there was drafting of that bylaw and the staff reports associated with it, but

[0:18:21] Voice 1: there's, if you were to pass all three readings now, there's not a lot left to do. That makes

[0:18:28] Voice 1: sense sure

[0:18:32] Voice 3: my question is do we really need to deal with the first recommendation that's on page

[0:18:38] Voice 3: 17 if we're going to pick the model p files have already been drafted and you're suggesting that

[0:18:43] Voice 3: if we decide to give it three readings yeah

[0:18:47] Voice 1: i think the question no you don't need to address

[0:18:49] Voice 1: the first one if the intention is just to pass the second one yeah

[0:18:53] Voice 3: right so the first

[0:18:54] Voice 3: to 10.2.1 is the um the update and then the you've already gone ahead and done the draft

[0:19:03] Voice 3: or i assume it was you but somebody's gone ahead and done the draft bylaw

[0:19:07] Voice 3: that's right your the recommendation is is that we simply just adopt the bylaw with

[0:19:13] Voice 3: effectively the model bylaw incorporated into the bolinas win chelsea islands bylaws that way i

[0:19:21] Voice 3: I would read page 34 and onward.

[0:19:25] Voice 1: Yes, although technically you're being asked to provide three readings

[0:19:30] Voice 1: and it still has to go to the executive committee.

[0:19:33] Voice 1: Right, you're right.

[0:19:35] Voice 3: That's what's being suggested.

[0:19:36] Voice 3: But it simply incorporates the model bio.

[0:19:41] Voice 1: That's right.

[0:19:42] Voice 3: Laura Patrick?

[0:19:44] Voice 5: The only issue I have, and I know this is minor and there's nothing here,

[0:19:50] Voice 5: here, but as it relates to the other trust committees,

[0:19:53] Voice 5: I don't know what Salt's bringing,

[0:19:54] Voice 5: this term community benefit.

[0:19:55] Voice 5: And here again, it's defined as being a community amenity.

[0:19:59] Voice 5: And I have a problem with that.

[0:20:00] Voice 5: To me, a community benefit and a community amenity

[0:20:02] Voice 5: are not the same thing.

[0:20:03] Voice 5: This is in relation to a temporary use permit.

[0:20:05] Voice 5: I know this is like a non-topic here, on here, but...

[0:20:15] Voice 5: Which page are you looking at?

[0:20:16] Voice 5: I'm

[0:20:16] Voice 1: looking at page 40,

[0:20:18] Voice 5: where we've got the definition.

[0:20:19] Voice 5: The model bylaw punted the discussion of community benefits to the local trust committees so that they could each talk about what it means.

[0:20:29] Voice 5: And this is, Salt Spring tried defining it as a community benefit here again, and I don't agree with that definition.

[0:20:38] Voice 5: I think they're two different things, but it's kind of not important to this conversation, but just something to be aware of.

[0:20:47] Voice 5: to him okay so um you're not suggesting that there'd be a change to the draft here for the

[0:20:53] Voice 5: boolean i don't think so because we're probably not expecting any temporary use permits to come

[0:20:58] Voice 5: no temporary use permits don't deliver community amenities uh

[0:21:02] Voice 7: well services typically i'm not

[0:21:05] Voice 7: mistaken there was an attempt at a temporary permit at

[0:21:08] Voice 5: one time well it may not this community

[0:21:12] Voice 5: benefit is the reduced cost one. So it's only like if it's a not-for-profit. What drives the

[0:21:18] Voice 5: reduced cost?

[0:21:20] Voice 7: Oh, okay. So then my understanding at this point, Heather, and I'll just come to you

[0:21:27] Voice 7: in a moment, Sue Ellen, is that what would be appropriate is for us to move to the recommendations

[0:21:31] Voice 7: that are on page 34 of our package at 10.2. Yes.

[0:21:36] Voice 7: So Sue Ellen, fast?

[0:21:38] Voice 5: Yeah, just to say I'm looking

[0:21:40] Voice 5: at the recommendations on page 34 and uh i'm in favor of these i think the time to uh act on our

[0:21:48] Voice 5: um recent work on the draft fees uh sorry the the all the work that the committee's been doing for

[0:21:54] Voice 5: years to to um uh address the fees issue and make it meet our policies and uh to get ahead of

[0:22:02] Voice 5: development applications i think we should pass these today and i'd be happy to make the motions

[0:22:13] Voice 5: Okay, I'll read recommendation one that I'm on page 34, that executive committee acting

[0:22:20] Voice 5: as local trust committee, believe this when Chelsea Islands byline number 35 stated as

[0:22:25] Voice 5: executive committee acting as local trust committee, believe this when Chelsea Islands

[0:22:28] Voice 5: fees bylaw 2021 be read at first time.

[0:22:31] Voice 5: move

[0:22:32] Voice 7: to a seconder dan rogers thank you um any discussion all those in favor that carries thank

[0:22:38] Voice 7: you and we're going to take the next one i'll move that the executive committee acting as the

[0:22:44] local trust committee believes in chelsea islands bylaw number 35 said it's executive committee

[0:22:48] acting as local trust committee believes in chelsea islands fees bylaw 2021 we read a second

[0:22:56] Voice 7: Thank you. Any discussion? All those in favor? That carries. Thank you.

[0:23:05] Voice 5: That Executive Committee acting as Local Trust Committee Bolinas from Chelsea Islands bylaw number 35, cited as Executive Committee acting as Local Trust Committee Bolinas from Chelsea Islands fees bylaw 2021, be read a third time.

[0:23:17] Voice 5: I'll

[0:23:18] Voice 7: move to the seconder.

[0:23:19] Voice 7: Second.

[0:23:19] Voice 7: Thank you, Dan.

[0:23:20] Voice 7: Any discussion?

[0:23:22] Voice 7: All those in favor?

[0:23:23] Voice 3: That carries.

[0:23:24] Voice 3: And the one remaining.

[0:23:26] Voice 3: I'll move to the Executive Committee,

[0:23:27] Voice 3: acting as Global Trust Committee,

[0:23:28] Voice 3: believes when Chelsea Allen's file

[0:23:30] Voice 3: on the number 35 site is

[0:23:31] Voice 3: Executive Committee, acting as Global Trust Committee,

[0:23:34] believes when Chelsea Allen's fee is filed

[0:23:36] at 2020, I'll be forwarded to the Secretary

[0:23:38] of the Allen's Trust for approval by the executive.

[0:23:42] Okay.

[0:23:42] Second.

[0:23:42] All those in favor?

[0:23:44] Thank you.

[0:23:45] Voice 7: Any discussion?

[0:23:46] Voice 7: All those in favor?

[0:23:48] Thank you.

[0:23:49] Voice 7: Excellent. Thank you very much.

[0:23:50] Voice 7: I'm glad that we've got that sorted out for the Billings from Chelsea Islands.

[0:23:58] Voice 7: Okay, so now on to the report section of the agenda.

[0:24:06] Voice 7: Trustees, do you have anything to report with respect to the Billings from Chelsea Islands?

[0:24:12] Voice 5: Just as Islands Trust Conservancy rep,

[0:24:17] Voice 5: I'm just letting you know that calc mapping is underway,

[0:24:20] Voice 5: way, close to being completed. And there's an opportunity that

[0:24:26] Voice 5: Trust Conservancy may be involved in further help

[0:24:31] Voice 5: research and analysis through a project with University of

[0:24:37] Voice 5: Victoria, depending on funding. And you can find that on page

[0:24:44] Voice 5: 478 of the Trust Council agenda.

[0:24:46] Voice 5: all

[0:24:47] Voice 7: right very good thank you very much anything else so um because you uh just mentioned that

[0:24:55] Voice 7: kelp mapping it does strike me that with our guest here today

[0:25:02] um that there's an opportunity for citizen science in regional observations that these

[0:25:09] Voice 7: kayakers and divers have the opportunity to contribute to so um to say that that's all

[0:25:16] Voice 7: um so let us move along then if there's nothing else to report from uh the trustees uh the chair

[0:25:24] Voice 7: and don't have anything significant to report i've been up to uh the region um in the summer

[0:25:31] Voice 7: there it's a stevie island and certainly stevie islands in the farm and um as i mentioned earlier

[0:25:38] Earlier, the West Bolinas Island was acquired by BC Parks, and

[0:25:44] Voice 7: that's a good situation in that respect.

[0:25:53] Voice 7: So we'll move on to the Conservatives' report. I think you just did that.

[0:25:57] Voice 7: So thank you for that. The one from May and the one from July is attached for information.

[0:26:03] Voice 7: The Regional District Director gave his regrets. He's in another meeting today when he was unable to join us.

[0:26:10] Voice 7: and uh thank him for uh advising us and we have an opportunity here for the news

[0:26:18] Voice 7: impersonation to prevent to us actually and um i don't believe there's anything here today and

[0:26:24] Voice 7: i'll just go to the regional planning manager carter do you have anything to report in that

[0:26:28] Voice 7: area i

[0:26:30] Voice 1: don't okay

[0:26:31] Voice 7: thank you um so i'll just uh move through uh doctor policies and standing

[0:26:36] Voice 7: resolutions on page 50. i received your information and moving through our top priorities and our

[0:26:43] Voice 7: projects list so the top priorities report is there on page 51 again receiving from information

[0:26:49] Voice 7: analysis any direction from middle cc i'll just say that it would have been great if this term

[0:26:55] we actually got our vote touring and on our agenda since i became a executive i

[0:27:03] Voice 3: think it's been

[0:27:04] Voice 3: scheduled at least once maybe twice and canceled both times unfortunately so i don't know it was

[0:27:14] Voice 3: i thought it would be a very good opportunity to spend some time with the first nation representative

[0:27:19] Voice 3: as well as understand the region but we're in the last 11 months of our term as the executive

[0:27:29] Voice 3: unfortunately we weren't able to do the tour so yeah

[0:27:33] Voice 5: anybody

[0:27:35] Voice 7: else of those i'll make some remarks

[0:27:37] Voice 7: Mark, go ahead.

[0:27:38] Voice 5: Well, just I remember bookings made several times

[0:27:42] Voice 5: and multiple arrangements.

[0:27:43] Voice 5: Then there was boat trouble, mechanical trouble.

[0:27:48] Voice 5: And then there was COVID

[0:27:49] Voice 5: and there was bad weather in there somewhere.

[0:27:51] Voice 5: And anyway, best intentions.

[0:27:54] Voice 5: Yeah,

[0:27:54] Voice 7: certainly we've had the best intentions there.

[0:27:57] Voice 7: There is a discussion going on at the moment

[0:28:00] Voice 7: that have been promoted by the Son of Masterton News Nation

[0:28:05] with respect to meeting with the Mesquite Islands.

[0:28:08] ltc and i have uh advised um our senior intergovernmental liaison lisa wilcox

[0:28:16] Voice 7: that the executive committee believes in chelsea island certainly also has an interest in

[0:28:21] Voice 7: having conversations with them and so that may or may not come to pass um the new year i would

[0:28:30] Voice 7: suspect um if that gets advanced um because certainly there's also an interest at the

[0:28:35] Voice 7: The Council level with the CEO and myself to advance the relationship.

[0:28:42] Voice 7: So yeah anything else on the topic or projects, I

[0:28:46] Voice 5: mean not not having again I don't know the risk is minor is there there's some private land still existing in the assignments, as I understand it.

[0:28:55] Voice 5: um and we have the spring with you are there vulnerabilities sitting there i guess is my

[0:29:01] Voice 5: question to something that development were to proceed we'd say we regret it not addressing this

[0:29:08] Voice 5: all i'm

[0:29:10] Voice 7: concerned about well that's a really great question and i think that we need to be

[0:29:15] Voice 7: conscious of the fact that there may be vulnerabilities i think one of the proactive

[0:29:19] Voice 7: things the ltc did in the previous term is we have to down zone the property to prevent some

[0:29:26] of division because indeed that potential existed and so it's in

[0:29:31] Voice 7: better shape than it was

[0:29:32] Voice 7: but we would want to be alert to any changes and certainly in that position of west billings island

[0:29:40] Voice 7: because the arts was a better option than it coming out on the open market okay so uh that's

[0:29:50] Voice 7: the top priorities anything else there otherwise projects west that's pretty much the same

[0:29:56] Voice 7: quiet place so we'll just receive those information

[0:30:00] Voice 7: We have the 2019-2021 reconciliation report for information there.

[0:30:07] Voice 7: And, yeah, that's just information.

[0:30:11] Voice 7: Is there any remarks on that with respect to the buildings from Chelsea Islands?

[0:30:15] Voice 5: No, I just

[0:30:16] Voice 5: wanted to make sure that because of COVID and all that kind of thing,

[0:30:19] Voice 5: that anybody who's got an interest in the buildings from Chelsea Islands had a chance to see that.

[0:30:24] Voice 5: Because it's not a group.

[0:30:26] Voice 5: And they're not to be asked to inform.

[0:30:30] Voice 7: And then the next information item here is the Heron newsletter that we received just recently.

[0:30:36] Voice 7: And then also a lovely document there that recognized the week's bill.

[0:30:42] Voice 7: I was really grateful to see that. Thank you. If there's nothing else, we'll move on.

[0:30:47] Voice 7: Yeah, these are just info items. No need to.

[0:30:49] Voice 7: Yeah, so the news release there also has an information item regarding the policy statement engagement plan, and that is certainly underway.

[0:30:56] Voice 7: way and we'll hopefully hear more about that through council in the next few days um and also

[0:31:03] Voice 7: news release november december trust council meeting program um here we are and uh this is

[0:31:09] Voice 7: our first in person meeting closed meeting nothing today and our next meeting is scheduled

[0:31:15] Voice 7: as currently scheduled to be adopted earlier today so if there's nothing further i'll call

[0:31:20] Voice 7: this meeting adjourned thank you very much everybody for joining us and uh thank you

[0:31:25] Voice 7: and vice-chairs for participating on this local document.

[0:31:30] Voice 7: With that, I'll call for a adjournment.

[0:31:32] Voice 7: Professor Taylor?

[0:31:34] Voice 7: Okay.

Executive Committee Meeting Minutes  Page 1 of 4 
November 30, 2021 ADOPTED 
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
November 30, 2021 
Coast Victoria Hotel, Gonzales Room 
146 Kingston Street 
Victoria BC, V8V 1V4 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee  
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 David Marlor, Director, Local Planning Services (DLPS) 
 Lori Foster, Executive Coordinator/Recorder 
  
Other: One member of the public attended the webinar 
 
The in-person meeting was livestreamed, recorded, and available for electronic public attendance. 
 
1. CALL TO ORDER 
 
At 10:07 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live 
and work on Coast Salish First Nations traditional and treaty territory recognizing the 
Lekwungen speaking Peoples traditional territory of Esquimalt and Songhees First Nations 
where the meeting was being held. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items - None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as presented. 
 
2.2.1 Agenda Context Notes 
 
Presented for information as indicated. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING 
 
Chair Luckham reported that at the November 17, 2021, Executive Committee closed meeting, 
the October 27 in-camera minutes were adopted and the December 1, 2021, Trust Council 
in-camera agenda was approved for forwarding as presented. 

 
Executive Committee Meeting Minutes  Page 2 of 4 
November 30, 2021 ADOPTED 
 
 
4. ADOPTION OF MINUTES 
 
4.1 November 17, 2021 draft minutes 
 
By general consent, the November 17, 2021, Executive Committee minutes were 
adopted as presented. 
 
5. FOLLOW UP ACTION LIST (FUAL) AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to: 
 Circulating to trustees, the November 17
th
 briefing on the tree 
protection/breakout session from September Trust Council, 
 At the opening of Trust Council, rescinding resolution without meeting (RWM) 
TC-RWM-2021-005 then pass a new unanimous resolution that 11 council 
members may participate electronically. 
 
Directors Marlor and Frater spoke to FUAL items and each gave a director’s report. 
Discussion followed on: 
 Bill 29, an amendment to the Interpretation Act, that all provincial laws uphold 
the rights of Indigenous people, 
 The model fees bylaw, community amenity and community benefit, 
 Working with Metro (Vancouver) 2050 regarding referrals. 
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee Chairs gave updates on recently attended meetings. 
 
5.3 Islands Trust Conservancy Liaison Update 
 
Municipal Trustee/Vice Chair of Islands Trust Conservancy Fast noted that the Trust 
Council agenda package contains the most recent report on page 478. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION – None 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive – None 
 
7.2 Local Planning Services 
 
7.2.1 Business Case for Gabriola Local Trust Area Biocultural and Housing Diversity 
Program – RFD 
 
Director of Local Planning Services (DLPS) Marlor spoke to the request for 
decision (RFD) sent as a late item for consideration to forward to Trust Council. 

 
Executive Committee Meeting Minutes  Page 3 of 4 
November 30, 2021 ADOPTED 
 
Correspondence regarding this item had also been received for consideration to 
forward to Trust Council. 
 
Vice Chair Rogers provided context that the business case was requested in July 
but hadn’t been received until now. 
 
EC-2021-170 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee forward the Gabriola Local Trust 
Committee business case for the “Gabriola Local Trust Area Biocultural and 
Housing Diversity Program” to the Islands Trust Council for consideration of 
funding in the 2022/23 fiscal year. 
CARRIED 
EC-2021-171 
It was Moved and Seconded, 
That the email correspondence received related to the “Gabriola Local Trust 
Area Biocultural and Housing Diversity Program” be forwarded to Trust Council. 
 
CARRIED 
EC-2021-172 
It was Moved and Seconded, 
That any correspondence related to the Housing Equity and Workforce Shortage 
Crisis - Trustee RFD be forwarded to Trustees. 
CARRIED 
7.3 Administrative Services – None 
 
7.4 Trust Area Services 
 
7.4.1 Policy Statement Amendment Project Update – attachment 
 
Director of Trust Area Services (DTAS) Frater spoke to item. 
 
EC-2021-173 
It was Moved and Seconded, 
That staff forward pages 67-74 of the Executive Committee agenda package to 
Trust Council as part of the Policy Statement Amendment Project update. 
 
CARRIED 
 
8. EXECUTIVE COMMITTEE PROJECTS – None 
8.1 Trust Council Initiated 
8.1.1 Executive 
8.1.2 Trust Area Services 
8.1.3 Local Planning Services 
8.1.4 Administrative Services 
8.2 Executive Committee Initiated 
8.2.1 Executive 
8.2.2 Trust Area Services 

 
Executive Committee Meeting Minutes  Page 4 of 4 
November 30, 2021 ADOPTED 
 
8.2.3 Local Planning Services 
8.2.4 Administrative Services 
 
9. NEW BUSINESS - None 
9.1 Executive/Trust Council 
9.2 Trust Area Services 
9.2.1 LTC Chairs Report on Local Advocacy Topics 
9.3 Local Planning Services 
9.4 Administrative Services 
 
10. CORRESPONDENCE (for information unless raised for action) 
 
10.1 D. Varney email dated November 18, 2021, re advocacy and 2050 
 
By general consent, forward to the Islands 2050 mailbox. 
 
10.2 I. Middleditch email dated November 16, 2021 re Response to Bylaw 183 
 
By general consent, forward to the Islands 2050 mailbox. 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled for December 15, 2021, starting at 9:00 
a.m. 
 
13. CLOSED MEETING – None 
 
14. ADJOURNMENT 
 
By general consent, at 11:02 a.m., the meeting was adjourned. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder