Islands Trust Council regular meeting, November 30, 2021

[0:00:00] Voice 1: meeting of November the 30th. This is our pre-council meeting. It will be brief today.

[0:00:08] Voice 1: My name is Peter Lockham. I'm elected on the Puget Sound, which is in the Lacs and

[0:00:12] Voice 1: the Penelope Territory, and I'm grateful to be able to live there. Today we are gathered in

[0:00:18] Voice 1: Lugunquin Territory, on Victoria Harbor, Songhees, and Esquimalt Nations,

[0:00:26] Voice 1: except traditional territory and it's a real pleasure to be here certainly a transformed

[0:00:32] Voice 1: place i think you've heard me say in the past from being in victoria that this harbor was one

[0:00:37] Voice 1: of the largest uh clam beds on the coast with a very big village here very uh busy place and uh

[0:00:46] Voice 1: it's important to remember the past um what this place has been since the beginning of time as i

[0:00:53] Voice 1: stay so uh with me today on the executive committee is uh dan rogers on my left uh

[0:01:00] Voice 1: in uh gambier peace and i have a lord patrick on my far right uh elected on south spring

[0:01:07] Voice 1: and uh right the immediate legislation on my right is the cao let's watch until and in the

[0:01:18] Voice 1: room today we also have glad frader and test area services david mauler uh local planning services

[0:01:24] Voice 1: and we'll have them come up a little closer um when it's their opportunity to speak um so we

[0:01:31] Voice 1: have an agenda um before us um always ask if there's any additional items to introduce today

[0:01:39] Voice 1: no okay so then we'll take it then we'll adopt the agenda um as uh presented um

[0:01:46] Voice 1: Um, and I was seeing that on my context notes, but, uh, nonetheless, um, uh, I don't believe

[0:02:00] Voice 1: there was anything to report.

[0:02:02] Voice 1: Um, it was, where am I?

[0:02:05] Voice 1: 2.2.1.

[0:02:05] Voice 1: I'm not seeing it there.

[0:02:06] Voice 1: Page three.

[0:02:10] Voice 1: Chair Rockham will rise and report.

[0:02:13] Voice 1: Oh, I see.

[0:02:14] Voice 1: It's actually agenda number three.

[0:02:15] Voice 1: I got it now.

[0:02:16] Voice 1: Um, so yeah, so we'll rise and report that the November 17th, 2021 executive committee

[0:02:20] Voice 1: closed meeting the october 27th in camera minutes were adopted and the december 1st

[0:02:26] Voice 1: 2021 first council in camera agenda was approved for forwarding as presented sorry about that

[0:02:32] Voice 1: number um so that's that so adoption of minutes so our november 17th meeting now

[0:02:40] Voice 1: minutes are here for us so any changes to those minutes excellent very good job glory thank you

[0:02:47] Voice 1: very much and um didn't acknowledge you actually when i said who else is in the room laurie foster

[0:02:53] Voice 1: looking after our technology and minutes thank you and so thank you for those minutes and we'll

[0:02:57] Voice 1: adopt those as uh presented by gentlemen so the ball of action list is uh our practice we asked

[0:03:04] Voice 1: the uh cao and the directors to provide a follow-up action update and any kind of a report

[0:03:10] Voice 1: that they want to provide to the executive committee today i'm going to immediately start

[0:03:15] Voice 1: start off with the sale oh good morning good morning to committee i'm going to be with you

[0:03:19] Voice 1: today and uh yes you can see on page 17 um our well-reviewed full of action list i'm happy to

[0:03:28] Voice 1: say some of these matters have uh progressed um i turn to item two electronic meetings so

[0:03:34] Voice 1: across the trust area we're putting together amendments to procedures bylaws that allow for

[0:03:40] Voice 1: electronic meetings uh and today in fact well probably will be yeah it will be today they'll

[0:03:47] Voice 1: be considered a trust council to be same which will allow us in the future to put a regime in

[0:03:52] Voice 1: place to allow some flexibility for electronically so looking forward to that conversation

[0:03:58] Voice 1: um items three and four um i would suggest three um which is um my reading of that is

[0:04:07] Voice 1: more holistic report which combines input from trustees and discussion elements with ministry

[0:04:13] staff that would be the subject for the recording so i'd suggest we leave that on the agenda and

[0:04:19] until you get your next piece um with regards that you know that i indicated

[0:04:25] Voice 1: to you that we

[0:04:27] Voice 1: have an opportunity before christmas to speak with the provincial staff on this matter the

[0:04:32] Voice 1: section 8 tree cutting bylaw um you know we we have since had a provincial state of emergency

[0:04:38] Voice 1: declared and those bought those staff are working on that um specifically with the different orders

[0:04:47] i'm hopeful

[0:04:48] Voice 1: that that conversation will still happen but it's probably contingent on exactly

[0:04:53] Voice 1: that consideration but i think we're ready to have some conversation with regards for um you received

[0:05:01] Voice 1: either last EC or the EC before a summary of the tree-cutting session.

[0:05:06] Voice 1: I anticipate today providing a brief summary of that just during my CAO report,

[0:05:11] Voice 1: and later on, of course, I can send that report for a new reference to trustees,

[0:05:15] but just to let them know that that material was received and was put in a form

[0:05:20] and the basic conclusions associated with that,

[0:05:24] and then I'll follow up by sending that report out to them there.

[0:05:28] other than that mr chair i think that's most of the follow-up action list i can make

[0:05:38] brief comments after that if you wish yeah um

[0:05:41] Voice 1: so i wish to ask curtis is any comments uh any

[0:05:44] Voice 1: questions uh on the follow-up action list keeping in mind that today's a much briefer executive

[0:05:49] Voice 1: committee than would normally be mostly relevant to a trust council so cao with you the year before

[0:05:56] Voice 1: yeah trust council um obviously you're uh have some oversight around how the meeting's going to

[0:06:03] Voice 1: go um this is our first ever fully hybrid version of this um the key word here is going to be

[0:06:10] Voice 1: patience i think all the way around um which uh don't need to remind this group or any trustees

[0:06:16] Voice 1: that's that's always been the way at the analyst trust um the chair is going to have audio to deal

[0:06:22] Voice 1: with screens we're looking at different screens we think will satisfy our meeting requirements

[0:06:29] and we just look forward to seeing how this this functions and um i just recommend taking our time

[0:06:36] all the way through this as we get to the voting

[0:06:38] Voice 1: on various matters and those kinds of things so

[0:06:41] Voice 1: looking forward to that i will be of course making some initial comments at the start of the meeting

[0:06:47] Voice 1: and one of those topics is as i've just said um a bit of an update on the on the uh session

[0:06:52] Voice 1: we had last trust council around forestry matters and what's happening next and then the other piece

[0:06:58] is

[0:06:58] Voice 1: um a recurring issue that's coming up that we have to take on and we will and that is when

[0:07:07] Voice 1: we're engaging with nations making sure that we have ltc information going back and forth

[0:07:14] Voice 1: to the LTC or on meeting with nations and scheduling to the best of our ability meetings

[0:07:22] Voice 1: for local trust committees and trustees with nations when we're discussing you know area

[0:07:27] specific

[0:07:28] Voice 1: matters the challenges we have with that right now are procedural and what I mean by that

[0:07:36] Voice 1: is it's tough challenging to take a forum of trustees to any given location and all of a sudden

[0:07:43] Voice 1: you're engaging in a public meeting.

[0:07:45] Voice 1: So it's a subtlety that we're working through.

[0:07:49] Voice 1: And once again, we're going to be tapping into

[0:07:50] Voice 1: some more advice if we can get it.

[0:07:53] We have had feedback from trustees on this matter

[0:07:55] and we will do our best to level it out.

[0:08:00] Voice 1: It's not a matter of the policy statement.

[0:08:02] Voice 1: And when we have a policy statement discussion,

[0:08:04] Voice 1: we can easily send the chair or a member

[0:08:06] Voice 1: of executive committee and some senior staff.

[0:08:09] Voice 1: But if a nation meets with us or decides to meet with us,

[0:08:12] they may decide to talk about anything.

[0:08:13] think they might decide they have interest in speaking about an ocp referral process or

[0:08:18] something like that and then how will we maintain information about support so i'm going to mention

[0:08:23] that just essentially what i just said that that will be part of

[0:08:26] Voice 1: our discussions other than that

[0:08:29] Voice 1: i don't have anything else and we've got that we're ready i just responded to your questions

[0:08:34] Voice 1: okay thank you any questions uh we have um a library to a lot of

[0:08:43] Voice 2: people not being here

[0:08:45] Voice 2: to

[0:08:46] Voice 1: pass the motion same 10. let's do you have a suggestion about what we do so you want to

[0:08:55] Voice 1: address that because sure on the comments behalf yeah so yes sorry was that on the agenda first

[0:09:00] Voice 1: i don't know it's late yesterday yeah so a midday yesterday we got a um a notification from trustee

[0:09:06] Voice 1: critchley saying that he injured himself yeah and couldn't make the drive and was horizontal

[0:09:12] for the most part and was there any means of his inclusion in the trust council session

[0:09:20] Voice 1: senior staff caucus and it would be rescinding the rwm and changing that number from 10 to 11

[0:09:28] would allow for that we're certainly under you know 50 of council so you can countenance that

[0:09:37] but it would have to happen right away at the start of the meeting and a motion is being provided

[0:09:42] a two chair election that would allow for that um that would have to have to happen

[0:09:47] let it start the meeting and it would have to be unanimous support um i don't have a recommendation

[0:09:55] one way or another this is this is new territory if if the initial number had been something like

[0:10:02] 13 or 12 and then you added another and

[0:10:06] Voice 1: you're having a regular meeting that is substantially

[0:10:10] Voice 1: is becoming electronic that might be a different question but right now trust counsel we do have

[0:10:21] Voice 1: prior to that we had six individuals notify trustees notified us well in advance

[0:10:35] Voice 1: then we would be attending electronically we then had a further four or let's call it three

[0:10:41] Voice 1: for the three in the last few days indicate the same thing and some wishing to do a hybrid version

[0:10:48] which is more challenging um sometimes come in person and sometimes yeah

[0:10:53] somewhere i think that's count as a possibility we haven't gotten mentally to that space

[0:10:59] i was you know provide that um and didn't have the time to rework it so we have had in the last

[0:11:05] few days um a number of trustees that then filled that to 10 and there have been um obviously there's

[0:11:12] going to be some i don't know exactly what

[0:11:14] Voice 1: financial implications associated with those

[0:11:16] Voice 1: those late indications with regards to hotel and meals and all other things.

[0:11:24] Voice 1: All paid for.

[0:11:27] Voice 1: Lori's working behind the scenes quite a bit to lessen the impacts of those.

[0:11:39] Yeah, and so that was very late yesterday, but that became apparent and there is a motion

[0:11:45] Voice 1: in our back pocket to facilitate having an 11th member council, which is right.

[0:11:51] Voice 1: Anything else on that?

[0:11:52] Voice 1: So we need to see it before it goes to council.

[0:11:55] It can certainly go to, yeah.

[0:11:58] But effectively what it does is send the RWA that was made and passes a new motion that allows for a limit.

[0:12:05] Correct.

[0:12:06] I can

[0:12:06] Voice 1: actually read that.

[0:12:07] Voice 1: Well, you

[0:12:08] Voice 1: got it there because I can pull it up in my email.

[0:12:35] Voice 1: So the motion is that the Trust Council RWA 2021-05 be rescinded and the Trust Council waive

[0:12:43] Voice 1: the requirements in section 4.4 subsection c of trust council bylaw number 101 to allow up to 11

[0:12:51] Voice 1: council members to participate electronically in the november december 2021 regular trust council

[0:12:57] Voice 1: and that does need to be a unanimous approval of the people in the room in the room yeah well no

[0:13:04] Voice 2: sorry

[0:13:05] Voice 1: in the meeting thank you and it's date specific so it's it's amending it for this

[0:13:16] Voice 4: so

[0:13:16] Voice 1: would that include the 11th person

[0:13:19] Voice 1: at that point we don't have a meeting in concordance with the motion

[0:13:36] Voice 1: they couldn't

[0:13:39] Voice 2: be admitted to the meeting until that's

[0:13:42] Voice 1: the problem yeah well and there was a

[0:13:46] Voice 1: dilemma and that who is it although the 11th person we know was the last person through the

[0:13:52] Voice 1: gate how does one decide whom the 10 or 11 people actually are we don't have any policy around that

[0:14:00] and this doesn't necessarily say it's first come first serve i think we have discussed i certainly

[0:14:05] raised in the past that it um that discretion should be applied to members that are through

[0:14:12] health or other unexpected circumstances would be provided that but that's

[0:14:20] Voice 3: a discussion we haven't

[0:14:22] Voice 3: had well i believe bylaw 101 states that the first uh trustees that contact the secretary

[0:14:28] Voice 1: with regards

[0:14:29] Voice 3: to electronic participation so

[0:14:31] Voice 1: there we have it so there's actually the 11th person

[0:14:35] Voice 1: so he would not be able to go because in theory he could not attend this meeting

[0:14:39] Voice 1: yeah so this is on the floor yeah yeah

[0:14:42] Voice 1: yeah that's

[0:14:43] Voice 2: the way i would assume

[0:14:44] Voice 1: yeah i'm just putting that out there just so nobody raises up

[0:14:49] Voice 1: kind of objection is i think that's the correct way to do it is you have the 14 preference 10

[0:14:56] electronic or whoever

[0:14:57] Voice 1: shows up and he passed the motion and that you can trust me personally and i

[0:15:02] expect he could be told that but as soon as we

[0:15:05] Voice 1: waive the motion he can attend to it does that

[0:15:08] not make sense to you absolutely because i would expect there to only be 10 anyway because there's

[0:15:12] one

[0:15:12] Voice 3: trustee that typically only joins three votes all

[0:15:15] Voice 1: right well this this brings up

[0:15:19] Voice 1: that's true

[0:15:19] Voice 1: what if he's not there well trustee trustee thornton is in the middle what if one of the

[0:15:27] Voice 1: 11 doesn't show up electronically uh at one o'clock wherever we're setting a contingency

[0:15:34] Voice 1: yes

[0:15:35] Voice 3: but if it doesn't then uh just if we could vote

[0:15:40] Voice 1: because it would still be right

[0:15:42] Voice 1: i see what you're saying yeah i would recommend not yeah

[0:15:47] Voice 1: i think that's where you have bias and self-interest and so it would be in your

[0:15:53] Voice 1: best interest and we've applied our policy and the policies had an order yeah now house

[0:15:59] Voice 1: it's happened too close to the cutoff date but we don't have a commandment

[0:16:02] apply to cut off date but it has been based on first come first serve as laurie said so that's

[0:16:08] Voice 2: okay

[0:16:08] Voice 1: no it's true the person could join the meeting a minute later so i uh no i take the

[0:16:17] Voice 1: point i just wanted to discuss it so we're all clear on nothing to do with bias yeah and i

[0:16:22] Voice 1: thought you're not circulating that earlier i didn't actually receive it until well i don't

[0:16:26] Voice 1: i received it late yesterday but it was emailed to me at a quarter to two yesterday and i was

[0:16:32] Voice 1: traveling i could have sensed that last time good good um anything further on the seattle report

[0:16:45] Voice 1: no okay yeah just just that i'm glad to hear that um we're going to be discussing the ltc

[0:16:55] Voice 1: involvement and uh and being informed yes those discussions that's important good thank you okay

[0:17:07] Voice 1: let's keep going around the room then uh uh clarify oh well actually i'll stick to the list

[0:17:12] Voice 1: on the uh on the agenda let me pull my agenda back up there um so director of administrative

[0:17:21] Voice 1: services i'm not sure if she's with us today or do you have any reports i do not okay thank you

[0:17:29] Voice 1: i'm going to keep going then to uh director of local planning services david marley want to

[0:17:35] Voice 1: to join us at the table here and provide us with a follow-up action list report.

[0:17:40] Voice 1: You're okay with that?

[0:17:41] Voice 1: Yeah, for sure.

[0:17:43] Voice 4: Good morning.

[0:17:57] Voice 4: Thank you.

[0:17:58] Voice 4: The help action list, I haven't had any progress on the items indicated since the last meeting.

[0:18:07] So that's page 22 of the agenda.

[0:18:11] And the first two items indicated in progress, that's the sponsorship policy

[0:18:17] and the

[0:18:19] Voice 3: Client Services Renewal Status Report.

[0:18:23] Voice 3: So we'll tell you on that,

[0:18:24] Voice 3: the Regional Hacking Committee will be meeting,

[0:18:27] Voice 3: a special meeting

[0:18:28] Voice 2: probably in January, early January,

[0:18:31] to do a workshop on policy,

[0:18:35] some workshops on policy and report back on that afterwards.

[0:18:40] And on page 23, the last two items there,

[0:18:43] there. Number six is targeted for January, which is the webinar on crowdwater licensing,

[0:18:52] that is William Shilboe. And then the last item is such a response to Jay Eastig,

[0:19:00] I started

[0:19:02] Voice 3: looking at that, I have attached it to the department. So that's it for the

[0:19:09] Voice 1: questions on the follow-up questions so go to your director of support then yeah so

[0:19:15] Voice 1: yeah the yeah so as far as electronic meetings we're in the process now

[0:19:29] Voice 1: of creating the required

[0:19:33] meeting procedure bylaws so we expect to get those to trust committees in january and february the

[0:19:40] first meetings in new year and trust committees will consider first second and third reading

[0:19:46] at the same meeting it's an administrative file the executive committee would then look at it

[0:19:52] and then the local trust committee could adopt it and that could be done by a resolution without

[0:19:57] meeting if there's a big gap to the next one

[0:20:00] Voice 3: so that should be pretty straightforward we've got

[0:20:03] Voice 3: the legal review of those and we're ready to write those

[0:20:07] Voice 3: through the other thing i just wanted to

[0:20:09] Voice 3: comment on is that bill 29 this is an amendment to interpretation that came into force on november

[0:20:15] 25th so that now is law and what it's done it's amended interpretation and it just says now for

[0:20:24] certainty every enactment must be construed as upholding and not abrogating or different

[0:20:31] derogating from the aboriginal and treaty rights of indigenous peoples as recognized and declared

[0:20:37] by such a

[0:20:38] Voice 3: state like the Constitution Act, and every act and regulation must be construed

[0:20:43] Voice 1: and consistent with that declaration. So it doesn't really change what we're doing,

[0:20:49] Voice 1: but

[0:20:49] Voice 3: it puts more clarity around

[0:20:51] Voice 1: the need for any amount of consultation and engagement

[0:20:55] Voice 1: with those nations, and this is where everything is part of the promise. So it would be interesting

[0:21:01] and see how this works its way to the courts,

[0:21:04] Voice 3: but it puts our bylaws in that area now that we really

[0:21:09] Voice 3: have to think about the presentation. We're doing that already at the trust, but this is

[0:21:15] Voice 3: great about law. Anyway, we'll be seeking obviously legal advice on this to see if there's

[0:21:22] Voice 3: anything we need to do differently, but for now

[0:21:26] Voice 1: this is pretty new. Let's see if we can report

[0:21:29] Voice 1: I see, and I'll probably say this at the Trust Council as well.

[0:21:34] Any

[0:21:36] Voice 1: questions for the Director, Dan Larkerson?

[0:21:39] Voice 1: I just want to talk about that last point. The Interpretation Act is going to play out over time as we all sort of absorb and learn what this really means.

[0:21:57] I assume you've done it, but the placement

[0:22:00] Voice 1: obviously comes to the fore.

[0:22:02] where it comes to the fore is I think our local trust committees are going to have to get

[0:22:08] a different nuanced device around all the permit applications in particular because we're often

[0:22:16] told oh you if they take all the boxes you can't approve it and the boxes don't often often don't

[0:22:22] include the uh the average whole rights and title as part of their box so I'm thinking of many

[0:22:32] any situation potentially we see a collision between the interdiction act and some of our

[0:22:39] structure yeah and so that's going to be a tricky thing to work although that gives us

[0:22:45] it provides a rationale and a thought process that could lead you to a provision where there's

[0:22:55] a development permit there's a real strong aboriginal interest

[0:22:59] Voice 1: to take a whole different

[0:23:01] Voice 1: process and i think this does support the direction trust council's adopted absolutely

[0:23:07] Voice 1: and that is to refer these documents in the absence of certainty and to start to do this

[0:23:13] already so you know in a way we are an ongoing version

[0:23:19] Voice 1: of the internet you know we have to find

[0:23:22] Voice 1: our feet but that's an interesting place to make an omnibus basically change and avoid a lot

[0:23:34] Voice 1: yeah thanks okay and i don't know if you all saw that

[0:23:41] Voice 1: the Ron Palmer article in the Vancouver Sun there, so that's been circulated by some.

[0:23:48] Voice 1: Okay, can

[0:23:51] Voice 1: you put a

[0:23:51] Voice 2: copy down there?

[0:23:53] Voice 1: Oh, is it in the things from Robert Barlow?

[0:23:57] Voice 1: Okay, we'll actually circulate it to you.

[0:24:02] Voice 1: Okay, so anyway, anything else, David?

[0:24:04] Voice 1: Actually, yeah, I just remembered one that I forgot to include

[0:24:06] Voice 3: in my list.

[0:24:08] Voice 3: We've identified an opportunity for funding for

[0:24:12] Voice 2: First Nation Trust Association.

[0:24:15] Voice 3: some of the projects that we're doing so we'll likely come back to the next meeting in december

[0:24:22] with the proposal the deadline is 24th by the last and we'll know by february with the company

[0:24:30] deadline so it's such a five hundred thousand dollars

[0:24:35] Voice 2: so we're going to put together something

[0:24:43] Voice 2: very

[0:24:48] Voice 1: much david any other questions well just you weren't

[0:24:51] Voice 3: here when we had our earlier meeting i

[0:24:52] Voice 3: I just wanted to work it today, but I know for the model fee of bylaws,

[0:24:57] Voice 3: I started on Salisbury and my staff had interpreted community benefit to be the list of amenities in the OCP.

[0:25:04] Voice 3: I can understand a way to get there, but I don't, to me, it doesn't work.

[0:25:10] Voice 3: A community amenity and a community benefit are candidates, but it's in relation to temporary use permits.

[0:25:17] Voice 3: So I think we'll

[0:25:21] Voice 1: have to talk more.

[0:25:21] Voice 1: I know Salisbury's going to have to wrangle through that.

[0:25:23] Voice 1: it is

[0:25:29] Voice 2: wide open i

[0:25:31] Voice 1: know all right so is there something further um and you've done your report

[0:25:45] Voice 1: now i haven't so it's complete okay very good so thank you very much david for all your work

[0:25:49] Voice 1: and let us now go to director of trust area services we'll get to this

[0:25:55] Voice 1: walker good morning everybody see you here thank you

[0:26:01] Voice 2: good morning everyone um

[0:26:04] Voice 1: write a report on the

[0:26:06] Voice 1: follow-up action list and i'll just walk you through the ones we've seen some progress or

[0:26:10] Voice 1: have an update which starts with number five around bowen and use of motorized vehicles

[0:26:16] Voice 1: to say we have not been assisted but we certainly reinforce the notion that we are ready to be

[0:26:21] Voice 1: assisted as required so we're we await their staff to let us know if there's more we can do

[0:26:30] Voice 1: So we're going to stand ready and waiting for that one.

[0:26:32] Voice 1: On number seven, they have now released the information around the Canada Nature Smart Climate Solutions Fund.

[0:26:38] Voice 1: It's out.

[0:26:39] Voice 1: It's out. It doesn't appear to be a good fit for Island's Trust, but Mike Richards, our grants manager, is having a look to see if there's any opportunities there beyond the Conservancy body.

[0:26:51] Voice 2: Yeah,

[0:26:51] Voice 1: again, I hope we're thinking of partnering. It could

[0:26:55] Voice 3: be someone else that's the lead on the application, but we are somewhere in the middle.

[0:26:59] Voice 3: yeah so he'll

[0:27:00] Voice 2: have a little bit it

[0:27:01] Voice 2: has to fit with the local government powers

[0:27:02] Voice 1: so tree planting for example is a local trust committee so he's having a look and it's we'll

[0:27:12] Voice 1: get back to you if there's something to advance um and then uh further down um we are working

[0:27:21] Voice 1: uh with san juan county staff on number nine in terms of a joint letter uh between san juan

[0:27:26] Voice 1: county council and the chair of animals trust so i've received a draft and we'll be first

[0:27:38] Voice 1: with regard to number 10 in terms of bringing back a briefing on how we can engage in oil spill

[0:27:43] Voice 1: planning and i would suggest probably also response processes that is sort of on the long

[0:27:48] Voice 1: list for staff at this point but um there was a outreach around um staff engaging with us in

[0:27:54] Voice 1: kingston vessel going to anchorage and participating in an environmental unit so i've offered up

[0:27:59] Voice 1: limited staff time to participate in that um to inform the development of this briefing in terms

[0:28:03] Voice 1: of how long where we might fit um particularly that departmental unit where we provide mapping

[0:28:07] Voice 1: so um stay tuned and once we have you know some real world experience

[0:28:14] Voice 1: um we'll use that to inform everything back to you um number 11 and limit chair welcome i've

[0:28:21] Voice 1: lost a lot and i don't know if you did send the letter to christy morrison over 10 on number 11

[0:28:25] Voice 1: 11 here. We haven't actually connected, but we'll make sure that happens today if we could.

[0:28:33] Voice 1: I'm sorry, I don't remember

[0:28:41] Voice 1: where that landed. Okay, let's make sure that happens today.

[0:28:45] Voice 1: I thought we had addressed that actually. Anyway, okay, I'll have to double check on that.

[0:28:51] Voice 1: Okay, with regard to number 12, I believe that nothing has been sent over to Bowen Island. At

[0:28:55] Voice 1: the very least, our JS people are talking to each other around data sharing agreements,

[0:28:58] Voice 1: and it's in the works. Sorry, can I? Oh, yeah. This is the venture 2050? That's right.

[0:29:04] Voice 1: And you've connected with the Bowen staff?

[0:29:06] Voice 1: No, sorry, Metro Vancouver staff.

[0:29:08] Voice 1: Oh, I misspoke.

[0:29:09] Voice 1: Yeah, so that is in the works.

[0:29:11] Voice 1: As soon as the data sharing agreements are sorted out,

[0:29:13] Voice 1: the data will be provided,

[0:29:15] Voice 1: and they are happy to have it out there.

[0:29:17] Voice 1: Yeah.

[0:29:20] Voice 2: And I don't believe, as you've seen,

[0:29:22] Voice 1: that I've already issued the ABI-CC BCM resolutions.

[0:29:26] Voice 1: I've had one suggestion so far,

[0:29:27] Voice 1: so feel free to bring in others if you have them.

[0:29:30] Voice 1: And the communication strategy number 15

[0:29:32] Voice 1: will be on your agenda,

[0:29:34] Voice 1: and I've had a couple other thoughts,

[0:29:35] Voice 1: so I'll refer to that meeting in terms of tweaks we can suggest with the staff level.

[0:29:41] Voice 1: So happy to take questions. I'm really

[0:29:44] Voice 1: glad to hear about the mapping that you

[0:29:46] Voice 1: sent to Metro Vancouver because Bowen Island Municipality last Monday

[0:29:51] Voice 1: sent a letter to Metro 2050 suggesting that they add another goal which is to work with the

[0:30:00] Voice 1: Trust, just as they have a goal to work with the Agricultural

[0:30:04] Voice 1: Land Commission. And, and then another one was that they

[0:30:07] Voice 1: formally refer Metro 2050 draft plan to the Addams Trust.

[0:30:14] Voice 1: Addams Trust 2050 was referred to them so it's reciprocal. And so

[0:30:18] Voice 1: there's a few more recommendations in there as well.

[0:30:20] Voice 1: But you

[0:30:22] Voice 2: can see that. No, you might not see it. I don't know

[0:30:28] Voice 2: place to speak to you that's it that's it okay

[0:30:34] Voice 2: so do you want to do the work

[0:30:38] um one i'm very happy to let you know we have a fully executed contract

[0:30:44] Voice 1: um for island's 2050 phase three engagement so we are just waiting on some final procedural pieces

[0:30:50] Voice 1: in terms of the procurement process but i'm hopeful by tomorrow i'll be able to meet the firm

[0:30:54] Voice 1: um publicly and then we'll have a kickoff meeting next week and get the whole engagement process

[0:31:04] Voice 1: our biggest piece of news from just your services wow

[0:31:07] Voice 2: yep

[0:31:08] Voice 1: um and then uh just continuing to try and

[0:31:12] Voice 1: hire us on some communication support um you're i think you've likely heard um public service

[0:31:17] Voice 1: agency is um under resourced

[0:31:19] Voice 1: at the moment and

[0:31:21] Voice 1: some things are moving incredibly slowly and so

[0:31:22] Voice 1: that remains a frustrating aspect i think for all staffing um now that we've concluded the procurement

[0:31:28] Voice 1: process for the policy statement it's easier to move forward to try and find some contracts for

[0:31:33] Voice 1: or applications as needed as well for that project.

[0:31:37] Voice 1: Also top of mind are after this trust council

[0:31:40] Voice 1: we'll be working on budget survey questions

[0:31:42] Voice 1: once we've got sort of a draft budget to work with.

[0:31:45] Voice 1: And also we'll turn our minds a little bit

[0:31:48] Voice 1: to the tax notice insert as well,

[0:31:50] Voice 1: but that's more of a spring project

[0:31:52] Voice 1: that we're starting to look at.

[0:31:53] Voice 1: And finally, a project that's taking up some decent time

[0:31:56] Voice 1: for all staff that are contributing and helping

[0:31:58] Voice 1: is the living in the trust area mailing.

[0:32:00] Voice 1: So developing things like finally

[0:32:02] Voice 1: a new updated alice trust brochure for example um as well as um the collateral information we're

[0:32:08] Voice 1: going to provide for the letter um in a regular mailing to new residents so that's

[0:32:15] Voice 2: it those are

[0:32:15] Voice 2: the highlights here now questions

[0:32:21] Voice 1: for the director i didn't mind okay um just to reverse the tax

[0:32:27] Voice 1: mail i noticed that was a decision of council in uh previous council meetings to facilitate that

[0:32:33] Voice 1: um just mentioning that in our consultation process as we go forward because that helps

[0:32:41] Voice 1: yeah

[0:32:43] Voice 2: absolutely so and it is the subject of a business case so one of trust programs

[0:32:47] Voice 2: business cases would facilitate the continuation of

[0:32:51] Voice 1: that so everybody's reminded that that's an

[0:32:54] Voice 1: activity that we've got mr chen yes um i might speak on administrative matters for just a brief

[0:33:00] very

[0:33:00] Voice 1: moment that you want to conclude to go oh okay very good then so thank you oh yeah i was

[0:33:06] Voice 1: going to go on to life study services but let's go to administrative services for a moment so when

[0:33:10] Voice 1: we get to the budget portion of the agenda um you know it's an extensive part of this meeting

[0:33:16] and it's going to

[0:33:17] Voice 1: be starting up tomorrow morning and there's going to be a review of the

[0:33:22] Voice 1: two or three sets of analyses and short business cases and we're going to have the

[0:33:28] Voice 1: quarterly report and so forth and then there's going to be walking through the draft budget and

[0:33:34] Voice 1: at the conclusion of those elements there will be an opportunity for amendments to that or not

[0:33:40] um and julia will speak to that request are there any changes or should this go forward there isn't

[0:33:48] an rfd that asks that question it's it's a recommend you know we have a recommended budget

[0:33:53] from FPC.

[0:33:56] So that's just, so if you're looking for an RFD

[0:33:59] and this is the way the trust has done this,

[0:34:00] it isn't, there's one that says that,

[0:34:02] but there will

[0:34:03] Voice 1: be a request for a resolution

[0:34:06] Voice 1: either to forward the budget as presented

[0:34:10] or with any given amendments.

[0:34:12] And of course, I don't need to remind you,

[0:34:14] so that's part one, part two,

[0:34:16] that this is prior to the whole budget consultation place,

[0:34:21] this is the opportunity to,

[0:34:24] um get as crystal clear as we can either with anything else that needs to be in the budget

[0:34:30] for whatever reason or anything to get back to it i'm

[0:34:34] Voice 1: sure we'll have flavors of and that's why

[0:34:38] Voice 1: this is important because then it becomes the

[0:34:40] Voice 2: basis of public discussion so i need to be opposed

[0:34:46] Voice 2: two minutes yes good thank

[0:34:50] Voice 1: you thank you for the report um and uh

[0:34:56] Voice 1: oh i have a question okay just a brief one um when when you say the uh public service agencies

[0:35:05] Voice 1: will help release staffing is that because of the recent emergency order about flooding or just

[0:35:13] Voice 1: general well i'll speak first and maybe clear deals come on more daily basis vaccine proof

[0:35:21] of vaccine mandate at the public service agencies without a precedent right okay so um thank you

[0:35:28] we've got a couple identified people that are assisting us that's just one piece i think claire

[0:35:32] is talking about procurement

[0:35:33] Voice 1: of talent um and i think we're seeing a lot of movement and a loss

[0:35:41] loss of

[0:35:42] Voice 1: capacity at the provincial level or something.

[0:35:44] Voice 1: So it's...

[0:35:50] Voice 1: No, simply that we're experiencing,

[0:35:53] Voice 1: as are all provincial ministries,

[0:35:55] Voice 1: difficulty in timely hiring.

[0:35:57] Voice 1: It's not unique to the trust.

[0:35:59] Voice 1: It's across the public service.

[0:36:01] Voice 1: They're just, they're struggling at the moment

[0:36:03] Voice 1: to provide adequate personnel.

[0:36:04] Voice 1: Right. To assist.

[0:36:06] Voice 1: The

[0:36:06] Voice 3: restaurant here is closed.

[0:36:08] Voice 1: Yes.

[0:36:09] Voice 1: Well, thank you.

[0:36:10] Voice 3: Due to staff shortage.

[0:36:11] Voice 1: Okay, yeah, but maybe we're getting the same service.

[0:36:14] Voice 1: i understand that all potential sector agencies are just slow all around thank you sorry i'm done

[0:36:24] Voice 1: um all right so then this then brings us to local trust committee chair updates um

[0:36:35] Voice 1: um does anybody have anything that they would just speak to in this section of their agenda

[0:36:42] i'll uh prior to council i'll speak a couple things okay

[0:36:45] um one is i just was twigged by what we were just talking about that we had the same experience in

[0:36:53] the gambier

[0:36:55] Voice 1: local trust area that uh ocp they haven't tremendous difficulty getting consultants

[0:37:01] on board and part of it is a bit of a slow process with through the psa process but that it didn't

[0:37:08] work so they're working on us but that's that issue um i'll

[0:37:14] Voice 1: just uh report that uh on thursday

[0:37:18] Voice 1: last we had the specialty real local trust committee meeting um we made some decisions

[0:37:26] Voice 1: and i'll be talking to the um the business item that's on origin which is a late financial item

[0:37:33] Voice 1: which took up i would say the majority of the meeting and it's also i see there's been some

[0:37:37] correspondence from people on people but i'll talk to that when we get to the actual

[0:37:44] Voice 1: like which is

[0:37:44] Voice 1: the next item on the agenda is the next item in the agenda package um we made it through it was

[0:37:51] Voice 1: uh a bit of a scribble but we got back through thanks to the work of staff and it's a little

[0:38:00] awkward because

[0:38:01] Voice 1: it's acknowledged that we didn't have any public participation and that was i think

[0:38:08] Voice 1: known to these that that wouldn't be possible in the context of the meeting and that became

[0:38:17] Voice 1: about this but we did it anyway because it was special yes i gathered that was the reason and so

[0:38:26] Voice 1: and we deferred all of our normal business items except for the ones that were decision items

[0:38:31] Voice 1: like

[0:38:31] Voice 2: there was a

[0:38:32] Voice 1: dp that needed to be dealt with

[0:38:34] Voice 1: and uh

[0:38:36] Voice 2: and then this is

[0:38:42] Voice 2: today good

[0:38:46] Voice 1: thank you anybody else have uh lpc reports tonight okay so i'm just going to move on

[0:38:54] Voice 1: um to um i i don't have any to at this point to report either um other than that let's get the

[0:39:01] Voice 1: island december 16 was cancelled as a result of a request of uh this it's not on us in the news

[0:39:08] Voice 1: nation asking for a meeting with the ltc before it advances the ocp any further and out of full

[0:39:15] Voice 1: respect for that request um it was not a unanimous decision but it was decided that uh that the

[0:39:22] Voice 1: meeting would be cancelled um so i'll just consumer liaison update i think you probably did

[0:39:29] Voice 1: that i don't know that was in the previous meeting and in this meeting in

[0:39:32] Voice 3: this meeting i'll just

[0:39:33] Voice 3: refer people to uh

[0:39:35] Voice 1: whatever that page was 478 or something of the trust

[0:39:38] Voice 1: council agenda perfect

[0:39:40] Voice 1: it excellent so uh now bylaws for consideration is nothing today uh trust council meeting preparation

[0:39:47] Voice 1: ostensibly why we have this meeting prior to council uh there's one uh new item local

[0:39:52] Voice 1: planning services 7.2.1 a business case for gabrielle local trust area culture housing

[0:39:57] Voice 1: diversity program request for decision i see david director of local planning service david

[0:40:03] Voice 1: muller stepped up to the table here so uh happily turn that over to you to introduce and then we'll

[0:40:08] Voice 1: look perhaps to the right to the chair of the ltc for remarks okay thank you this item came in to

[0:40:15] Voice 1: staff on friday last week so we've not had any opportunity to do any analysis of this

[0:40:22] Voice 1: of the implications this is a request from the gabriel and local trust committee

[0:40:27] to add a business case to trust council's agenda so gabriel a local trust area by a cultural

[0:40:34] It

[0:40:34] Voice 2: will be a budget ask for about $75

[0:40:39] Voice 2: ,000 for this next fiscal year.

[0:40:42] Voice 1: I'll leave it at that.

[0:40:43] There's some assumptions in here about staff availability, such as admin trust and servancy,

[0:40:50] Voice 2: and that might not be possible.

[0:40:52] Voice 2: So there may be additional costs that have not really been addressed.

[0:40:56] Voice 3: I'll just

[0:40:57] Voice 1: pass it to the chair, if he will, if he sees the chair.

[0:41:06] Voice 1: Sure, and just before we proceed there, we just want to note, Laura, you can advise me

[0:41:12] Voice 1: the details, but there's at least two additional pieces of correspondence from members of the

[0:41:16] Voice 1: public, four pieces of correspondence, that's it, two that are supporting this proposal

[0:41:23] Voice 1: and two that are not supporting this proposal.

[0:41:27] Voice 3: Okay.

[0:41:28] Voice 3: I'm only seeing two, Chair Luckman.

[0:41:30] Voice 2: i've

[0:41:30] Voice 3: only seen two chairmen okay i think there's two more okay

[0:41:34] Voice 3: i

[0:41:34] Voice 1: think you're confusing

[0:41:36] Voice 1: the other there's the rfd with this budget there's um okay you're

[0:41:41] Voice 1: probably right about that yeah on the topic there are there are you know there's two different

[0:41:48] issues you've gotten two emails from gabriel related to vice chair patrickson trustee

[0:41:55] polderman's motion related to the requesting support from the process that's a different

[0:41:59] issue okay we've gotten two and perhaps one just came in about 20 minutes ago maybe three

[0:42:07] music correspondence directly to trust council not to the executive committee

[0:42:12] basically saying don't advance this right um so uh i saw two and then this a stick just wrote us

[0:42:21] and there was one from um a former trustee really sure as well

[0:42:30] Voice 1: so there's a little bit of pushback from gabriel part of that's of course because

[0:42:34] Voice 1: we weren't didn't have a public meeting i think there needs to be a little bit of context because

[0:42:40] Voice 1: i'm going to make this function uh let's go to trust council a little bit of context is of course

[0:42:44] Voice 1: The Local Trust Committee did request the business case in July.

[0:42:48] Voice 1: We didn't get it until November 25th.

[0:42:53] That's the first time we saw the business case.

[0:42:55] It did not appear on our next two or three LTC meetings, September and October.

[0:43:03] Voice 1: So there was no opportunity to actually advance the business case to the FPC prior to Thursday.

[0:43:16] and the other thing to keep in mind is of course fpc had discussions about it notionally

[0:43:23] had it had it because there was a placeholder placed in the budget in october

[0:43:30] Voice 1: and then it was

[0:43:31] Voice 1: removed in early december at the fpc and the motion was passed to go back and suggest to the

[0:43:38] Voice 1: LTC that they asked for a special tax requisition so we get the business case um and it's framed as

[0:43:47] Voice 1: a special tax requisition and the discussion became um as we've all seen the report from

[0:43:55] rpm no she's still on with us i don't think she is uh that that wasn't possible with staffing

[0:44:02] Voice 1: requires through the special factor position before march despite the fact that policy

[0:44:07] Voice 1: he contemplates it it's not possible in the current staffing scenario and the way we set

[0:44:12] up that we wouldn't get there by march um so the request was made by uh

[0:44:18] Voice 1: one of the two trust local

[0:44:21] Voice 1: trustees that we try and do this get it funded for a year in this particular budget um and then

[0:44:30] Voice 1: look at moving through the special tax requisition process uh for the following year to see if that

[0:44:38] was something that could be adopted going forward to provide some scope not leave the project uh

[0:44:47] not leave the project uh effectively in advance for

[0:44:52] 15 months um so that's where that's why the the that was decided it you'll

[0:44:58] Voice 1: have seen from

[0:44:59] Voice 1: some of the correspondence it was not enough so uh i was put in a position to make a decision

[0:45:03] Voice 1: which way i supported i felt that given the work of the community on this and it had been a

[0:45:09] Voice 1: two and a half it's been on as our top priority since the beginning of our my term there um that

[0:45:15] Voice 1: it should go and let trust council make a decision as to whether they wanted to fund this for

[0:45:21] Voice 1: a year as a fully funded project i will also say it's not the first time we've seen a project come

[0:45:27] Voice 1: in late in the process we certainly last january i think saw a new project come from salt spring

[0:45:32] Voice 1: after the december meeting um so it's not i know we're trying i know it's not ideal

[0:45:38] deal, but here we are. So that's the

[0:45:42] Voice 1: context in which I put this word. I know there's some

[0:45:45] Voice 1: issues as to whether we still need a delegation bylaw, which is possible, but right now what

[0:45:52] Voice 1: we're at the stage of, in my view, is whether the Trust Council is willing to fund this

[0:45:57] Voice 1: program in 2022, 2023 or not, or at least make a preliminary decision because final

[0:46:04] Voice 1: would say whether you include it in the budget because of the consultation this is a real

[0:46:10] Voice 1: question uh so that's that's i believe that's the way i read yeah yeah so the request here

[0:46:17] Voice 1: you see is to simply send it to trust council for the consideration as a leader okay so that's why

[0:46:25] Voice 1: and i'm happy to make the motion to that are there any questions from

[0:46:31] Voice 1: well just

[0:46:32] Voice 3: uh i mean the whole delegated authority and how an organization just works and all that

[0:46:37] Voice 3: But it's the same on Salt Spring.

[0:46:39] Voice 3: All these housing pieces are related

[0:46:41] Voice 3: and so it'll be interesting to conversation.

[0:46:47] Voice 3: There's efficiencies on answering those questions.

[0:46:51] Voice 1: And I'll say it's because it's on the public record.

[0:46:54] Voice 1: When I supported the motion to this motion

[0:46:56] Voice 1: to move it to the executive committee as a plea item,

[0:46:59] I did say, I won't give a team I'm gonna vote

[0:47:02] when I get to trust council

[0:47:03] because I want to see the budget as a whole

[0:47:05] and see where we're at on our budget process

[0:47:07] and what the priorities of the trust council are

[0:47:09] and make a decision then.

[0:47:11] I support the work that's been done.

[0:47:13] Voice 1: I think it's an innovative project

[0:47:16] Voice 1: that's a little out of the usual,

[0:47:18] Voice 1: but one that I know from a number of people on Gabriel

[0:47:22] Voice 1: that I respect a lot.

[0:47:23] Voice 1: They work very hard to provide something

[0:47:27] that could provide a different way forward

[0:47:30] for an island that struggles with development.

[0:47:34] I mean, it's pre-developed.

[0:47:36] So with that, if

[0:47:37] Voice 1: nobody has a question, I'll move that the Islands Trust Executive Committee

[0:47:40] Voice 1: forward the Gabriola Local Trust Committee business case for the Gabriola Local Trust

[0:47:47] Voice 1: Area Bicultural Housing Diversity Program to the Islands Trust Council for consideration

[0:47:52] Voice 1: of funding in the 2022-2023 fiscal year.

[0:47:57] Voice 1: Moved that seconded by Dr. Patrick.

[0:48:00] Voice 1: We should speak to the motion further.

[0:48:03] Voice 1: Either of you?

[0:48:04] Voice 1: No?

[0:48:04] Voice 1: No, and I'll call any other discussion possible.

[0:48:07] Voice 1: Thank you very much.

[0:48:10] Voice 1: Thank you, David.

[0:48:13] Voice 1: Before we move on with this,

[0:48:18] Voice 1: those pieces of correspondence

[0:48:19] Voice 1: have been received very late.

[0:48:23] Voice 1: I'll just ask the executive committee,

[0:48:25] Voice 1: and I don't know how many there are,

[0:48:27] Voice 1: even late once this morning,

[0:48:29] Voice 1: which is very difficult to handle,

[0:48:30] Voice 1: whether or not they should be included

[0:48:32] Voice 1: in some fashion in the correspondence

[0:48:34] Voice 1: under the council my recollection i stand to be correct these all of them were addressed to all

[0:48:41] Voice 1: trustees not all of them and

[0:48:44] Voice 3: they were addressed to all trustees

[0:48:46] Voice 1: but they weren't emailed to all

[0:48:47] Voice 1: trustees yeah oh okay standing correct so what's the desire council these could be circulated to

[0:48:58] Voice 1: trustees as part of the uh yeah council package yeah all right could i get a motion for that

[0:49:04] Voice 1: effect i'll move that the um the course email correspondence received related to the gabriel

[0:49:16] Voice 1: housing diversity program by cultural positive program before this to trust council for

[0:49:24] Voice 1: consideration okay i request a friendly amendment are we also including the rfd

[0:49:29] Voice 1: correspondence well

[0:49:32] Voice 1: Well, not in that one.

[0:49:33] Voice 1: So it's like taking another motion if you want to get

[0:49:35] Voice 2: Steve or also.

[0:49:36] Voice 1: Another item.

[0:49:37] Voice 1: Okay.

[0:49:38] Voice 1: Yeah.

[0:49:39] Voice 1: Complex.

[0:49:40] Voice 1: So let's just deal with the correspondence.

[0:49:42] Voice 1: So moved and seconded by Aswell and Fast.

[0:49:44] Voice 1: Any further discussion?

[0:49:46] Voice 1: All those in favor, that carries.

[0:49:47] Voice 1: So now, Laura, do you want to speak to the RFD?

[0:49:50] Voice 1: Well, yeah.

[0:49:50] Voice 1: I move that any correspondence

[0:49:53] Voice 3: received in relation to the RFD on housing

[0:49:56] Voice 1: equity and the workforce shortage be reported to trustees.

[0:50:01] Voice 1: Okay.

[0:50:01] Voice 1: Okay. And so I'm moved and seconded by Sivell Pass. Thank you again, Sivell. Any discussion?

[0:50:07] Voice 1: All those in favor? That carries. And that should be cut off like, you know, this morning,

[0:50:14] Voice 1: 10 o'clock. It's impossible to take your 11th hour stuff like that. And thank you for your work.

[0:50:29] Voice 3: writers if they wish to participate in town of all matters and options right

[0:50:33] Voice 1: so nothing further

[0:50:37] Voice 1: on that topic so let's go to trust area service policy statement amendment project update

[0:50:44] Voice 1: attachment for our creator director

[0:50:50] Voice 1: this is being provided as an addition to the update briefing with two

[0:50:54] Voice 1: late responses that we've received we're just we staff recommend you

[0:50:59] Voice 1: have authorized decently item to trust sorry what page it went on i mean 67. thank you

[0:51:08] Voice 1: 67 here and and mr chair if i might just so the point is is that in your briefing you included

[0:51:15] Voice 1: some of the referral responses but some of these aren't referral okay so they you're only talking

[0:51:22] about the thought pages

[0:51:23] Voice 1: okay not what's the correspondence okay so do you like a motion to

[0:51:30] Voice 1: forward those, that page

[0:51:32] Voice 1: back to

[0:51:32] Voice 1: Yes, I think they had intended, yes, I think that

[0:51:36] Voice 1: page would be sufficient. I think the

[0:51:40] Voice 2: intention was to forward it as a package.

[0:51:42] Voice 1: Yeah, but we should send

[0:51:44] Voice 1: the Boeing response too

[0:51:46] Voice 1: if it's, because it's actual

[0:51:48] Voice 1: referral.

[0:51:50] Voice 1: Yeah, but it's also in the package.

[0:51:52] Voice 1: So if we could, I'll move that we

[0:51:54] Voice 1: forward pages

[0:51:57] Voice 1: 67 through

[0:51:59] Voice 1: 74

[0:52:00] Voice 1: for the executive package to the Trust Council as part of the Trust Policy Statement.

[0:52:10] Voice 1: Thank you. Seconded. Trustee, Vice-Chair Faust, thank you. Any discussion? All those in favor?

[0:52:17] Voice 1: I carry. Okay. The next page here is going through simply at 9.2.1 is the next listed item.

[0:52:29] Voice 1: item any advocacy topics from local trust committee areas then we do have some correspondence here uh

[0:52:37] Voice 1: two items from bernie uh regarding advocacy on the 2050. um what is here desired um with this

[0:52:47] Voice 1: piece of correspondence received for information or already um with page 75. it would it not have

[0:52:57] Voice 1: barred i guess my question is if it hasn't already gone to 2050 then it should be that's 25.

[0:53:03] oh that's 25. yeah so then let's just uh by general consent

[0:53:08] Voice 1: let's just say that that item

[0:53:10] Voice 1: of 10.1 be forwarded to the island's 2050 uh campaign thank you and then the next item 10.2

[0:53:19] Voice 1: uh little email and november response same regarding to 153 and that's the same and so

[0:53:28] Voice 1: we'll just forward that also by general consensus to items 2050. okay thank you very much that

[0:53:32] Voice 1: concludes correspondence uh the work program here is amended prior to being posted here

[0:53:39] Voice 1: uh are there any concerns otherwise we'll receive it for information okay and our next meeting will

[0:53:46] Voice 1: be december the 15th 2021 the last one of the year and um i don't believe we have a closed meeting

[0:53:55] Voice 1: agenda today um and so then i think that concludes our business today so if there's nothing further

[0:54:00] Voice 1: i'll call for adjournment all those in favor that carries awesome well thank you very much um

[0:54:08] Voice 1: there's another agenda i concluded today so we're going to break for lunch now and

[0:54:15] Voice 1: reconvene with the council

Islands Trust Council Minutes ADOPTED Page 1 of 21 
November 30 – December 2, 2021 
 
Trust Council 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
November 30, 2021 - December 2, 2021 
Coast Victoria Hotel, Ballroom 
146 Kingston Street 
Victoria BC, V8V 1V4 
 
 
Members Attending: 
5. Michael Kaile, Bowen Island Municipality 
6. Laura Busheikin, Denman Island 
7. Jeanine Dodds, Mayne Island  
8. David Maude, Mayne Island  
9. Kees Langereis, Gabriola Island 
10. Deb Morrison, North Pender Island 
11. Jane Wolverton, Galiano Island  
12. Kate-Louise Stamford, Gambier Island 
13. Grant Scott, Hornby Island 
14. Doug Fenton, Thetis Island 
 
15. Alex Allen, Hornby Island (electronic1) 
 
16. Scott Colbourne, Gabriola Island (electronic2) 
 
17. Peter Johnston, Lasqueti Island (electronic3) 
 
18. Timothy Peterson, Lasqueti Island (electronic4) 
 
19. Tahirih Rockafella, Galiano Island (electronic5) 
 
20. Peter Grove, Salt Spring Island (electronic6) 
 
21. Paul Brent, Saturna Island (electronic7) 
 
22. Lee Middleton, Saturna Island (electronic8) 
 
23. Cameron Thorn, South Pender Island (electronic9) attendance as noted 
 
24. Steve Wright,  South Pender Island (electronic10) attendance as noted 
 
25. David Critchley, Denman Island (electronic11) 
 
26. Ben McConchie, North Pender Island (regrets) 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer   
Clare Frater, Director, Trust Area Services  
Julia Mobbs, Director, Administrative Services 
David Marlor, Director of Local Planning Services 
Carmen Thiel, Legislative Services Manager 
Kate Emmings, Manager, Islands Trust Conservancy (electronic)  
Warren Dingman, Manager, Bylaw Compliance and Enforcement 
Lisa Wilcox, Senior Intergovernmental Policy Advisor 
Dilani Hippola, Senior Policy Advisor (electronic)  
William Shulba, Senior Freshwater Specialist (electronic)  
Lori Foster, Executive Coordinator  
Executive  Present: 1. Peter Luckham, Chair, Thetis Island 
2. Sue Ellen Fast, Vice Chair, Bowen Island Municipality 
3. Dan Rogers, Vice Chair, Gambier/Keats Island 
 4. Laura Patrick, Vice Chair, Salt Spring Island  

 
Islands Trust Council Minutes ADOPTED Page 2 of 21 
November 30 – December 2, 2021 
Tuesday, November 30, 2021 
 
The in-person meeting was livestreamed, recorded, and available for electronic public attendance. 
There was one member of the public physically present and between 2-3 electronic public present.  It 
was noted that there were 80 livestream views on November 30
th
. 
 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
Chair Luckham called the meeting to order at 1:12 p.m. stating gratitude to live and work on 
Coast Salish First Nations traditional and treaty territory.  He acknowledged the meeting was 
being held on the Lekwungen speaking Peoples lands of the Songhees and Esquimalt First 
Nations. 
 
There were 12 trustees present in the room and 9 participating electronically. 
 
Trustees Dodds and Langereis arrived late, in-person, as indicated. 
Trustees Wright and McConchie sent regrets for the day. 
Trustee Thorn was absent. 
 
TC-2021-099 
It was Moved by Trustee Luckham and Seconded by Trustee Fast,   
That TC-RWM-2021-05 be rescinded, and that Trust Council waive the requirements in section 
4.4(c) of Trust Council Bylaw No. 101 to allow up to eleven (11) council members to participate 
electronically in the November/December 2021 regular Trust Council meeting. 
 
CARRIED 
 
2. APPROVAL OF AGENDA 
 
The following items from Executive Committee’s November 30
th
 meeting, held earlier today, 
were forwarded to Trust Council: 
 Business case for the Gabriola LTC Biocultural and Housing Diversity Program add to 
item 6.2.2.4.2 and circulate associated late correspondence  
 Policy Statement Amendment Project Update attachment add to item 9.1.3 
 
By general consent, the agenda was approved as amended. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendations as presented in items 
3.1.1. and 3.1.2. 
3.1.1 September Trust Council draft meeting minutes 
The minutes be adopted as presented. 
3.1.2 Resolution without Meeting Report 
Receive for information. 
 
3.2 Discussion / Decision Items 

 
Islands Trust Council Minutes ADOPTED Page 3 of 21 
November 30 – December 2, 2021 
 
3.2.1 Trustee Roundtable 
 
Trustee Dodds joined the in-person meeting at 1:57 p.m. 
 
Trustees participated in a round table session giving updates on local trust 
committee (LTC) meetings, and spoke to current topics including the recent 
provincial state of emergency regarding the floods that wiped out parts of the 
Coquihalla Highway system. 
 
4. EXECUTIVE 
 
4.1 Consent Agenda Items 
 
Items 4.1.1 and 4.1.2 were pulled for discussion. 
 
4.1.1 Executive Committee Work Program Report 
 
Regarding top priority #5, preserve and protect marine ecosystems/freighter 
anchorage advocacy, discussion followed on the current status of 65-100% 
anchorage capacity which may result in loss of perishables. 
 
Regarding top priority #3, climate change emergency, update the status as 
reflected in the Strategic Plan updates. 
 
By general consent, the Executive Committee Work Program was approved as 
amended. 
 
Trustee Langereis joined the in-person meeting at 2:26 p.m. 
 
4.1.2 Continuous Learning Plan 
 
Discussion followed on the Continuous Learning Plan going forward and why 
this is not a typical item on Trust Council (TC) agendas.  CAO Hotsenpiller 
reported that TC has indicated its wish to have such sessions outside of TC 
meetings. 
 
By general consent, the Continuous Learning Plan was received for information. 
 
The meeting recessed for a break at 2:35 p.m. and reconvened at 2:50 p.m.  
 
4.2 Discussion / Decision Items 
 
4.2.1 Chief Administrative Officer's Report 
 
Chief Administrative Officer (CAO) Hotsenpiller presented the report. 
 
4.2.2 Trust Council Follow-up Action List (FUAL) 
 

 
Islands Trust Council Minutes ADOPTED Page 4 of 21 
November 30 – December 2, 2021 
The FUAL was reviewed.  Discussion about workload in Trust Area Services 
followed. 
 
By general consent, the Trust Council follow-up action list was received for 
information. 
 
4.2.3 Annual Strategic Plan Update – BRF 
 
CAO Hotsenpiller reviewed the highlights of the update briefing. 
 
4.2.4 Strategic Plan Quarterly Report 
 
CAO Hotsenpiller reviewed the report. 
 
Discussion followed on: 
 the lack of progress with seeking further provincial funding for Islands 
Trust operations, 
 communications about performance measurement, 
 suggestion of collaborative efforts with universities and other agencies 
as a strategic direction, 
 asking for more funding i.e. Ontario conservation societies dealing with 
flooding, etc. have been getting legislative changes – 8% of their 
funding by Province - we currently get 2%,  
 reviewing provincial funding including grants. 
 
4.2.5 Amendments to Trust Council Policy 2.1.2 Standards of Conduct – RFD 
 
Legislative Services Manager (LSM) Thiel spoke to the request for decision (RFD). 
 
Technical edits were identified for amendments: 
 1.1 take the capital off policy, 
 trust body is sometimes capitalized and sometimes not, fix this, 
 4.4 add an s to interest, is the word diverse needed. 
 
Discussion on items 4.9 and 4.11.2 of the policy followed. 
 
TC-2021-100 
It was Moved by Trustee Critchley and Seconded by Trustee Brent,   
That the Standards of Conduct item 2.6, “As an elected official, respect local 
autonomy and refrain from becoming publicly involved in the local politics or 
controversial issues that are local in nature in an area outside a local trust area 
or island municipality that they represent unless the local political issue could 
affect other Local Trust Areas or the Trust as a whole” be deleted. 
 
CARRIED 
  

 
Islands Trust Council Minutes ADOPTED Page 5 of 21 
November 30 – December 2, 2021 
TC-2021-101 
It was Moved by Trustee Middleton and Seconded by Trustee Brent,   
That the Standards of Conduct Review Panel should not be the Executive 
Committee, but rather a separate seven member body appointed by Trust 
Council with the Chair or a Vice-Chair included in the body. 
 
TC-2021-102 
It was Moved by Trustee Busheikin and Seconded by Trustee Wolverton,   
That motion TC-2021-101 be amended changing the number seven to five. 
 
CARRIED 
 
TC-2021-103 
It was Moved by Trustee Middleton and Seconded by Trustee Brent,   
That motion TC-2021-101 be amended, that the word “appointed” be replaced 
by the word “elected,” adding “as a standing committee”. 
CARRIED 
 
Chair Luckham called the question on TC-2021-101 as amended. 
 
It was Moved by Trustee Middleton and Seconded by Trustee Brent,  
That the Standards of Conduct Review Panel should not be the Executive 
Committee, but rather a separate five member body elected as a standing 
committee by Trust Council with the Chair or a Vice-Chair included in the body. 
 
DEFEATED 
 
TC-2021-104 
It was Moved by Trustee Fast and Seconded by Trustee Langereis 
That Trust Council adopt amended, Policy 2.1.2 Standards of Conduct 
(attachment 1) as amended. 
CARRIED 
 
4.2.6 Amendments to Trust Council Bylaw No. 101 Meeting Procedures – RFD 
 
Legislative Services Manager (LSM) Theil presented the request for decision 
(RFD) and answered questions.   
 
A technical error in the track changes version 4.4 (c) says fourteen but should 
say ten. 
 
TC-2021-105 
It was Moved by Trustee Patrick and Seconded by Trustee Morrison, 
That Islands Trust Council Bylaw No. 184, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 6, 2021” be read a first time. 
 
CARRIED 
  

 
Islands Trust Council Minutes ADOPTED Page 6 of 21 
November 30 – December 2, 2021 
TC-2021-106 
It was Moved by Trustee Fast and Seconded by Trustee Langereis, 
That Islands Trust Council Bylaw No. 184, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 6, 2021” be read a second 
time. 
 
CARRIED 
 
TC-2021-107 
It was Moved by Trustee Rogers and Seconded by Trustee Fenton, 
That Islands Trust Council Bylaw No. 184, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 6, 2021” be read a third time. 
 
CARRIED 
 
4.2.7 2022 Trust Council Meeting Schedule – RFD 
 
CAO Hotsenpiller spoke to the request for decision as presented. 
 
TC-2021-108 
It was Moved by Trustee Langereis and Seconded by Trustee Wolverton, 
That Trust Council adopt the following meeting dates for its 2022 schedule: 
March 8-10, June 21-23, September 20-22, and November 1-3. 
 
CARRIED 
 
TC-2021-109 
It was Moved by Trustee Wolverton and Seconded by Trustee Fenton, 
That Trust Council schedule an additional electronic meeting December 6-8, 
2022. 
 
CARRIED 
TC-2021-110 
It was Moved by Trustee Morrison and Seconded by Trustee Wolverton, 
That Trust Council adopt the following meeting locations and for its 2022 
schedule: March (in‑person, Nanaimo), June (electronic), September 
(electronic), November (in-person, Victoria). 
 
CARRIED 
 
By general consent, the meeting recessed for the day at 5:15 p.m. 
 
Wednesday, December 1, 2021 
 
Chair Luckham reconvened the meeting at 9:03 a.m.  With the exception of Trustees McConchie, Thorn, 
and Wright, all trustees were present. 
 
There were 1-2 members of the public physically present and between 3 – 5 electronic public attending.  
It was noted there were 159 livestream views on December 1. 

 
Islands Trust Council Minutes ADOPTED Page 7 of 21 
November 30 – December 2, 2021 
 
5. SELECT COMMITTEE UPDATE 
 
Chair of the Select Committee, Trustee Middleton, gave a verbal update on the work of the 
consultant’s interviews regarding the governance and management review. 
 
Discussion followed on the receipt and release of the final report which is expected by February 
7th. 
 
TC-2021-111 
It was Moved by Trustee Kaile and Seconded by Trustee Dodds, 
That the Governance Review report be received by Committee members and all trustees 
February 7, 2022, as a confidential document and be received in-camera with the consultants at 
the March council meeting for release immediately following. 
 
CARRIED 
 
6. ADMINISTRATIVE SERVICES 
 
6.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendations as presented in items 
6.1.1. to 6.1.3. 
6.1.1 Financial Planning Committee Work Program Report 
That Islands Trust Council approve the top priorities of the Financial Planning 
Committee Work Program Report. 
6.1.2 September 30, 2021 Quarterly Financial Report - RFD 
That Islands Trust Council approve the September 30, 2021 Financial Report as 
presented. 
6.1.3 September 30, 2021 Financial Forecast - BRF 
 
6.2 Discussion / Decision Items 
 
6.2.1 Administrative Services Director's Report 
 
Director of Administrative Services (DAS) Mobbs presented the report.  There 
were no questions. 
 
6.2.2 Proposed 2022/23 Budget to Trust Council 
6.2.2.1 Budget Session Outline 
 
Chair of the Financial Planning Committee, Trustee Grove, introduced 
the work of the Financial Planning Committee. 
 
DAS Mobbs spoke to the outline and how the session would progress. 
 
6.2.2.2 Budget Assumptions and Principles – BRF 
 
DAS Mobbs presented the briefing. 

 
Islands Trust Council Minutes ADOPTED Page 8 of 21 
November 30 – December 2, 2021 
 
Discussion followed on: 
 the tracking of staff time to process applications, the current 
software cannot accommodate the complexities and new software 
would be needed, 
 reporting on the average increase on taxes over 10 years. 
 
6.2.2.3 FPC Changes to the Draft 2022/23 Budget – BRF 
 
DAS Mobbs spoke to the changes made to the draft budget at the last 
Financial Planning Committee meeting. 
 
Discussion followed on funding LTC projects, surplus, and adding back 
the Hornby Island official community plan review. 
 
The meeting recessed for a break at 10:25 a.m. and reconvened at 10:45 a.m. 
 
6.2.2.4 Draft Budget 2022/23 Overview – BRF 
 
DAS Mobbs spoke to the briefing as presented. 
 
6.2.2.4.1 Numerical Budget Details 
 
DAS Mobbs reviewed the numerical details as 
presented in the briefing. 
 
It was requested that columns showing the actual 
spending for current fiscal and forecast for the 2022/23  
budget be added back. 
 
Discussion was heard on: 
 repurposing of computers for both staff and 
trustees, 
  that adoption of new fees bylaws may see a drop in 
applications, 
 making space in the budget based on the outcome 
of the Governance Review. 
 
6.2.2.4.2 2022/23 Strategic Plan and Operating Projects - 
 Business Cases 
 
Regional Planning Committee (RPC) Chair, Trustee 
Busheikin spoke to the RPC business cases and the 
status of the fresh water sustainability strategy. 
 
Director of Local Planning Services (DLPS) Marlor spoke 
to associated business cases and answered questions. 
 

 
Islands Trust Council Minutes ADOPTED Page 9 of 21 
November 30 – December 2, 2021 
Trustee Colborne introduced the late item which was 
circulated to trustees: Business case for Gabriola Local 
Trust Area Biocultural and Housing Diversity Program. 
 
Director of Trust Area Services (DTAS) Frater spoke to 
the project business cases as presented. 
 
Remaining business case items were discussed after 
agenda item 7. 
 
The meeting recessed for lunch at 12:03 p.m., and reconvened at 1:10 p.m.   
 
By general consent, agenda item 7. Delegations and Town Hall was addressed next. 
 
7. ENGAGEMENT 
 
Chair Luckham welcomed delegations and members of the public to the session. 
 
7.1 Delegations 
 
7.1.1 Gulf Islands Alliance - Draft Bylaw No. 183 Trust Policy Statement and Affordable 
Housing 
 
Representing the Gulf Islands Alliance, Susan Yates attended in-person and 
spoke on affordable housing with regards to directive policies and the object of 
the Trust providing written recommendations to amend specific sections of 
draft Bylaw No. 183. 
 
7.1.2 David Dunnison - Extent of the coastal Douglas-fir Zone 
 
David Dunnison presented a PowerPoint regarding the extent of the coastal 
Douglas-fir zone in the Trust Area as being artificially represented and called for 
more collaboration and cooperation with trans-boundary organizations. 
 
7.1.3 Stand earth - Pollution from Vessels; Exhaust Gas Cleaning Systems 
 
Anna Barford, Canadian Shipping Campaigner with Stand.earth gave a 
PowerPoint presentation on the topic of vessel pollution from exhaust gas 
cleaning systems and asked Islands Trust to call on Transport Canada to take 
action on air pollution and dumping from vessels. 
 
 
 
 
7.1.4 Saturna Island Ratepayers and Residents Association (SIRRA) - Budget and 
Feedback Process 
 
Mairead Boland spoke to her delegation submission on behalf of SIRRA 
requesting that last year’s budget consultation results be used to inform this 

 
Islands Trust Council Minutes ADOPTED Page 10 of 21 
November 30 – December 2, 2021 
year’s budget and to forgo this year’s public consultation survey as presented in 
her PowerPoint presentation. 
 
7.1.5 Jennifer Margison - Friends of the Gulf Islands Petition 
 
Jennifer Margison spoke to a petition submitted with 500 signatures delivered 
to the Salt Spring Office requesting the new Policy Statement affirm the top 
priority of the Islands Trust is to protect the natural environment and preserve 
rural character, that no further rezoning be allowed where ecosystems and 
water quality and quantity are threatened and, that decision making be guided 
by current independent scientific data, traditional Indigenous practices and, 
local knowledge.   
 
7.1.6 Michael Sketch - Constructive criticism of the current implementation of Islands 
Trust governance with remedy for compliance with the federation structure 
establish in the Act 
 
Michael Sketch read his written submission as titled addressing the governance 
structure of Islands Trust and presented rewritings to sections of the Policy 
Statement. 
 
7.2 Town Hall / Public Comments 
 
There were 14 members of the public attending electronically and two members of the 
public in-person. 
 
The following speakers addressed Trust Council: 
 
David Courtney, Salt Spring – could not connect electronically due to technical 
difficulties then sent an email regarding BC Ferry service for forwarding to Trustees. 
 
Mavis Underwood, Tsawout/ W
̱
SÁNEĆ First Nations - spoke to the importance of First 
Nations acknowledgment in the Policy Statement and there should be greater effort to 
protect and acknowledge ancestral remains.  She stated that First Nations have never 
surrendered marine territory calling on Islands Trust to work with First Nations culturally 
and that there not be any further development without consultation and work through 
the creation of an oversight committee.  
 
Jacinthe Eastick, Gabriola – supports an official community plan review on Gabriola that 
addresses water sustainability, nature, forests and foreshore issues and that 
multi-family affordable housing be discussed with the community whether Gabriola 
wishes to be urbanized. 
  
Bryan Young, Chair of Transition Salt Spring – called for collaboration with Transition Salt 
Spring, that Islands Trust budget for a fire ecologist as part of a coastal Douglas-fir 
project.  Transition Salt Spring is in the process of securing grant funding supporting 
research for fire risk and resiliency in the Maxwell Lake watershed. 
 

 
Islands Trust Council Minutes ADOPTED Page 11 of 21 
November 30 – December 2, 2021 
Shawna Doll, Raincoast Conservation Foundation – called on local action to address 
climate change asking trustees to question every decision they make as to whether it 
will accelerate or slow climate and ecological change. 
  
Tobi Elliott, Gabriola – spoke in support of the request for decision being brought 
forward by Trustees Patrick and Colbourne regarding the housing equity and workforce 
shortage crisis.   
 
Chair Luckham noted there were no further speakers and moved to address the 
outstanding budget items at 6.2.2.4.2 
 
6.2.2.4.2 2022/23 Strategic Plan and Operating Projects - 
 Business Cases 
 
CAO Hotsenpiller spoke to the Executive Committee 
project budget requests as presented. 
 
Director Mobbs requested that item 6.2.4 be addressed before item 6.2.3. 
 
6.2.4 ITCB 2022/23 Budget Request 
 
6.2.4.1 ITC Board Budget Request Summary 
 
Chair of Islands Trust Conservancy (ITC), Trustee Stamford, spoke to the 
ITC budget requests as presented. 
 
6.2.4.2 ITCB new staff business case 
 
Discussion followed on the request to fund a .6 full-time employee (FTE) 
fund development specialist, and requesting more funding from the 
Province. 
 
6.2.3 SSI LTC Special Property Tax Request 
 
6.2.3.1 SSIWPA Special Requisition $75,500 
 
Received as part of the budget package for Trust Council consideration. 
 
6.2.3.2 SSIWPA Reserve funds project: Strat plan for watersheds $40,900 
 
Received as part of the budget package for Trust Council consideration. 
 
The meeting recessed for a break at 3:00 p.m., and reconvened at 3:15 p.m. 
 
By general consent, item 8.2.2 was addressed next. 
 
8.2.2 Draft Freshwater Sustainability Strategy – RFD 
 

 
Islands Trust Council Minutes ADOPTED Page 12 of 21 
November 30 – December 2, 2021 
Director of Local Planning Services (DLPS) Marlor introduced Kirk Stinchcombe, 
Econics Managing Director, contracted to assist in the development of a 
freshwater sustainability strategy.   
 
Mr. Stinchcombe acknowledged the contributions of staff and trustees then 
spoke to the strategy. 
  
Discussion followed. 
 
TC-2021-112 
It was Moved by Trustee Busheikin and Seconded by Trustee Fenton 
That Islands Trust Council receive the Freshwater Sustainability Strategy. 
 
CARRIED 
TC-2021-113 
It was Moved by Trustee Busheikin and Seconded by Trustee Wolverton, 
That Islands Trust Council request that the Regional Planning Committee add to 
its work program the development of an Islands Trust Freshwater Sustainability 
Strategy policy document and recommendations for implementation of the 
Freshwater Sustainability Strategy. 
 
CARRIED 
 
By general consent, Trust Council addressed item 6.2.2.4.2. 
 
6.2.2.4.2 2022/23 Strategic Plan and Operating Projects - 
 Business Cases 
 
Chair Luckham requested Trust Council address any 
amendments to the draft budget as presented. 
 
 
TC-2021-114 
It was Moved by Trustee Colbourne and Seconded by 
Trustee Rogers, 
That Trust Council include the “Gabriola Local Trust 
Area Biocultural and Housing Diversity Program” in the 
draft budget and public consultation process for fiscal 
year 2022/2023. 
DEFEATED 
  

 
Islands Trust Council Minutes ADOPTED Page 13 of 21 
November 30 – December 2, 2021 
TC-2021-115 
It was Moved by Trustee Scott and Seconded by 
Trustee Allen, 
That the $15,000 for the Hornby Island Official 
Community Plan Review be put back into the 
2022/2023 draft budget. 
CARRIED 
 
TC-2021-116 
It was Moved by Trustee Busheikin and Seconded by 
Trustee Fenton, 
That the Freshwater Sustainability Reporting Program, 
with a budget of $41,000, be included in the Islands 
Trust 2022/2023 draft budget. 
DEFEATED 
 
By general consent, Trust Council addressed item 9.2.2 next. 
  
9.2.2 Presentation on Upcoming Water Licensing Deadline for Existing Non-Domestic 
Groundwater Users - Session Outline 
 
Senior Freshwater Specialist Shulba introduced the presentation. 
 
Ted White, Ministry of Forests, Lands, Natural Resource Operations and Rural 
Development (FLNRORD) and Julia Berardinucci, Ministry of Environment and 
Climate Change Strategy (ENV) presented a PowerPoint about new 
requirements for licencing of existing non-domestic groundwater users to help 
build awareness for Trust Council and residents across the Islands Trust Area 
about the March 1, 2022 deadline. 
 
Trustee Scott left the meeting at 4:40 p.m. 
 
Discussion followed, it was noted a webinar from Trust Area Services is in the 
works. 
 
By general consent, the meeting recessed for the day at 5:20 p.m. 
 
Thursday, December 2, 2021 
 
At 9:00 a.m., Chair Luckham reconvened the meeting. All trustees were present with the exception of 
Trustees Thorn and McConchie. 
 
It was noted that there were 63 livestream views on December 2. 
 
10. CLOSED MEETING  
 
At 9:02 a.m., the meeting was closed to the public. 
  

 
Islands Trust Council Minutes ADOPTED Page 14 of 21 
November 30 – December 2, 2021 
 
TC-2021-117 
It was Moved by Trustee Fast and Seconded by Trustee Wolverton, 
That the Islands Trust Council meeting be closed to the public subject to Section 90(1) of the 
Community Charter in order to consider matters related to (c) labour relations or other 
employee relations and that staff be invited to attend the closed session. 
CARRIED 
 
At 9:20 a.m., the meeting was reopened to the public.   
 
By general consent, Chair Luckham resumed the agenda beginning at item 8.   
 
8. LOCAL PLANNING SERVICES 
 
8.1 Consent Agenda Items 
 
By general consent, Trust Council adopted the recommendation presented in item 
8.1.1. Regional Planning Committee Work Program Report 
That Islands Trust Council approve the top priorities of the Regional Planning 
Committee Work Program Report. 
 
8.2 Discussion \ Decision Items 
 
8.2.1 Local Planning Services Director's Report 
 
Director of Local Planning Services (DLPS) Marlor summarized the report. 
 
8.2.2 Draft Freshwater Sustainability Strategy – RFD 
 
This item was addressed after item 6.2.3 on December 1. 
 
Trustee Thorn joined the meeting at 9:30 a.m. 
 
8.2.3 Amendments to Trust Council Policy 5.5.1 Bylaw Compliance and Enforcement – 
RFD 
 
Bylaw Compliance and Enforcement Manager Dingman presented the request 
for decision (RFD). 
 
 
TC-2021-118 
It was Moved by Trustee Fast and Seconded by Trustee Wolverton, 
That Trust Council adopt revised Policy 5.5.1 Bylaw Compliance and 
Enforcement as presented in (attachment 1.) 
CARRIED 
 
9. TRUST AREA SERVICES 
 
9.1 Consent Agenda Items 
 
Item 9.1.3 was pulled from the consent agenda for discussion. 

 
Islands Trust Council Minutes ADOPTED Page 15 of 21 
November 30 – December 2, 2021 
 
By general consent, Trust Council adopted the recommendations as presented in items 
9.1.1 to 9.1.2. 
9.1.1 Trust Area Services Work Program Report 
That Islands Trust Council approves the top priorities of the Trust Programs 
Committee Work Program Report. 
9.1.2 Legislative Monitoring Report - BRF 
Received for information. 
 
9.1.3 Policy Statement Amendment Project Update - BRF 
 
Discussion regarding adding more work to the project given it may not receive 
first reading before end of term of office was heard. 
 
By general consent, the briefing was received for information. 
 
9.2 Discussion / Decision Items 
 
9.2.1 Trust Area Services Director's Report 
 
Director of Trust Area Services spoke to the report. 
 
9.2.3 Engagement and Intergovernmental Relations between Islands Trust, First 
Nations and Other Agencies Quarterly Report August 2021 to mid-November 
2021 
 
Senior Intergovernmental Policy Advisor (SIPA) Wilcox presented the report. 
 
Discussion followed on a timeframe for completion of the cultural heritage 
overlay mapping project and its progress. 
 
9.2.4 Islands Trust Conservancy Report 
 
Chair of Islands Trust Conservancy, Trustee Stamford, spoke to the report 
including staffing and funding updates. 
 
9.2.5 Nighthawk Hill NAPTEP Expansion Application, North Pender Island Local Trust 
Area – RFD 
 
Chair of Islands Trust Conservancy, Trustee Stamford, presented the request for 
decision. 
  

 
Islands Trust Council Minutes ADOPTED Page 16 of 21 
November 30 – December 2, 2021 
 
TC-2021-119 
It was Moved by Trustee Stamford and Seconded by Trustee Morrison, 
That the Islands Trust Council approves the amendment of the NAPTEP 
Certificate for the covenanted portion of the property described as PID 001-081-
110, Lot 38, Section 7, Pender Island, Cowichan District, Plan 32261, Except Part 
in Plan 35333, to extend the Certificate to cover the increased protection area, 
and to reference the registration number of the new conservation covenant and 
survey plan that will be registered. 
CARRIED 
 
Trustee Thorn left the meeting at 10:00 a.m. 
 
TC-2021-120 
It was Moved by Trustee Stamford and Seconded by Trustee Morrison 
That the Islands Trust Council requests the Secretary to issue a new NAPTEP 
Certificate for the covenanted portion of the property described as PID 001-081-
110, Lot 38, Section 7, Pender Island, Cowichan District, Plan 32261, Except Part 
in Plan 35333, to reflect the approved amendment, subject to registration of a 
conservation covenant and completion of a baseline inventory report consistent 
with the standards developed for NAPTEP  
 
CARRIED 
 
9.2.6 Livingstone Forest NAPTEP Certificate, Lasqueti Island – RFD 
 
Chair of Islands Trust Conservancy, Trustee Stamford, presented the request for 
decision. 
 
TC-2021-121 
It was Moved by Trustee Stamford and Seconded by Trustee Fenton 
That the Islands Trust Council request the Secretary issue a Natural Area 
Protection Tax Exemption Certificate for the covenanted portion of the property 
described as PID 000-009-474, the west 1/2 of the south east 1/4 of section 21, 
Lasqueti Island, Nanaimo District, Except parts in Plans 17116 and 30313, 
subject to registration of a conservation covenant and completion of a baseline 
inventory report consistent with the standards developed for NAPTEP. 
 
CARRIED 
 
9.2.7 Reinstatement of Islands Trust Community Stewardship Awards Program – RFD 
 
Director of Trust Area Services (DTAS) Frater presented the request for decision. 
  

 
Islands Trust Council Minutes ADOPTED Page 17 of 21 
November 30 – December 2, 2021 
TC-2021-122 
It was Moved by Trustee Morrison and Seconded by Trustee Wolverton, 
That the Islands Trust Council reinstate the Community Stewardship Awards 
Program beginning January 2022. 
 
CARRIED 
TC-2021-123 
It was Moved by Trustee Morrison and Seconded by Trustee Wolverton,   
That the Islands Trust Council amend the Administration of the Community 
Stewardship Awards Program policy (2.1.11) to clarify that the program will now 
be offered in the final year of each term. 
 
CARRIED 
 
The meeting recessed for a break at 10:17 a.m. and reconvened at 10:32 a.m.  It was noted there were 
three members of the public attending electronically and one in-person. 
 
By general consent, Trust Council addressed further amendments to the draft budget under item 
6.2.2.4.2. 
 
6.2.2.4.2 2022/23 Strategic Plan and Operating Projects -  Business Case 
 
TC-2021-124 
It was Moved by Trustee Wolverton and Seconded by Trustee 
Morrison, 
That the Climate Indicators Project for $25,000 be included in 
the Islands Trust 2022/2023 draft budget. 
 
CARRIED 
TC-2021-125 
It was Moved by Trustee Critchley and Seconded by Trustee 
Colbourne, 
That Trust Council remove from the draft budget the item for 
new trustee computers for $14,900. 
DEFEATED 
 
TC-2021-126 
It was Moved by Trustee Grove and Seconded by Trustee 
Stamford, 
That Trust Council approve the draft 2022/23 budget as 
amended for public consultation. 
CARRIED 
 
By general consent, year-end staff recognition awards were acknowledged.  
   
Staff Recognition is awarded by staff peers on outstanding work and accomplishments throughout the 
year. 
 
The following awards were presented: 

 
Islands Trust Council Minutes ADOPTED Page 18 of 21 
November 30 – December 2, 2021 
 Innovation Award for work on Policy Statement strategic goals – Director of Local Planning 
Services, David Marlor 
 Legacy Award to Legislative Services Manager, Carmen Thiel. 
 
11. RISE AND REPORT 
 
Chair Luckham reported from the closed meeting that the minutes of the September Trust 
Council meeting were adopted. 
 
12. NEW BUSINESS 
 
Trustee Maude left the meeting at 11:30 a.m. 
 
12.1 Housing Equity and Workforce Shortage Crisis - Trustee RFD 
 
Trustee Colbourne spoke to the request for decision. 
 
TC-2021-127 
It was Moved by Trustee Patrick and Seconded by Trustee Wolverton, 
That the Islands Trust Council declare that a Housing Equity and Workforce Shortage 
Crisis exists in many of the islands within the Islands Trust Area. 
CARRIED 
 
  

 
Islands Trust Council Minutes ADOPTED Page 19 of 21 
November 30 – December 2, 2021 
TC-2021-128 
It was Moved by Trustee Colbourne and Seconded by Trustee Patrick, 
That Islands Trust Council: 
Make the following recommendations to British Columbia’s Lieutenant Governor in 
Council, in accordance with S. 8(2)(e) of the Islands Trust Act; 
1) That the Province of British Columbia develop the necessary mechanisms to create, 
fund, govern, and administer an Islands Housing Authority-type entity that will develop 
housing solutions across the Islands Trust area that: 
a. Support equitable access to housing as a fundamental human right and an act 
of Reconciliation with First Nations and Indigenous Peoples; 
b. recognize that there is critical need for a diversity of housing across the 
Islands Trust Area, and that the islands are particularly lacking in purpose-built 
rental housing; 
c. fosters preservation and protection of at-risk ecosystems, cultural heritage 
sites, and large tracts of forests and farmland; 
d. recognize that intensifying development of new single-user, market-valued 
homes poses a clear threat to the natural environment and cultural heritage 
sites, and is not the best use of the remaining residential land on the islands; 
e. recognize that compact and clustered residential development can make 
more efficient use of land, resources and infrastructure, produce lower 
greenhouse gas emissions, and be more affordable than resource-intensive 
single-user homes; 
f. support a socially and economically diverse population and healthy 
communities across the Islands Trust Area; 
g. allow for islands within the current Islands Trust area to opt into the entity. 
 
TC-2021-129 
It was Moved by Trustee Busheikin and Seconded by Trustee Colbourne, 
Amend motion TC-2021-128 by adding: 
h. recognize the value of island specific solutions, traditions and 
approaches to providing housing options. 
CARRIED 
 
TC-2021-130 
It was Moved by Trustee Morrison and Seconded by Trustee Dodds, 
That we refer the motion on the table (TC-2021-128) to the Regional Planning 
Committee for further consideration. 
CARRIED 
 
It was discussed that the intent of the referral motion to Regional Planning Committee 
could bring improvements to the motion for consideration at March Trust Council. 
 
Trustee Dodds left the meeting at 12:18 p.m. 
 
13. SUMMARY / UPDATES 
 
13.1 Trustee Updates 
 
13.1.1 BC Ferries (Ferry Advisory Committee Chairs) 

 
Islands Trust Council Minutes ADOPTED Page 20 of 21 
November 30 – December 2, 2021 
 
Trustee Colbourne noted ferry service issues due to staff shortages have 
occurred for all routes.  Trustee Grove will circulate an information piece to 
trustees from the Driftwood newspaper regarding Route 6. 
 
13.1.2 First Nations 
 
13.1.2.1 Xwe'etay/Lasqueti Archaeology Project - Trustee Johnston 
Received for information. 
 
13.1.3 Gulf Islands National Park Reserve Advisory Committee - None 
13.1.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) - None 
13.1.5 Atl'ka7tsem/Howe Sound Community Forum - None 
13.1.6 Southern Gulf Islands Forum - None 
13.1.7 Baynes Sound Forum - None 
13.1.8 Freighter Anchorages Update - Trustee Fenton Report - None 
 
13.2 Priorities Chart 
 
Received for information. 
 
13.3 Proposed March 2022 Trust Council Program 
 
It was discussed that the Select Committee conversation be on the first day of 
March Trust Council and that former trustees from the Gabriola and possibly 
Lasqueti committees be invited to March Trust Council. 
 
13.4 Disposition of Delegations and Town Hall Requests 
 
TC-2021-131 
It was Moved by Trustee Critchley and Seconded by Trustee Busheikin, 
That Trust Council request staff to review the language used in the website and 
publications to ensure accuracy regarding the extent of the Coastal Douglas-fir 
ecosystem, with consultation with Province of BC staff experts as necessary. 
 
CARRIED 
 
TC-2021-132 
It was Moved by Trustee Johnston and Seconded by Trustee Langereis, 
That staff be asked to report on the veracity of the data presented by SIRRA on budget 
feedback and process, and that if it is substantially accurate and correct, that we not use 
the same budget feedback process this year.   
DEFEATED 
 
  

 
Islands Trust Council Minutes ADOPTED Page 21 of 21 
November 30 – December 2, 2021 
TC-2021-133 
It was Moved by Trustee Morrison and Seconded by Trustee Rogers, 
That the Trust Council refer delegation items 7.1.1 Gulf Islands Alliance - Draft Bylaw No. 
183 Trust Policy Statement and Affordable Housing and, 7.1.5 Jennifer Margison - 
Friends of the Gulf Islands Petition to the Trust Programs Committee for consideration 
as part of the Trust Policy Statement Project.  
 
CARRIED 
TC-2021-134 
It was Moved by Trustee Fenton and Seconded by Trustee Langereis, 
That the Chair write a letter to “Transport Canada to take action on air pollution and 
dumping from vessels, including stopping the use of scrubbers, mandating the fuel 
standard without the scrubber work around, as California has done include requiring or 
incentivize the use of marine gas oil, instead of HFO with scrubbers, in advocacy 
conversations on oil spill clean up and anchorages. 
 
CARRIED 
 
14. STRATEGIC PLAN (Amendments) – None 
 
15. CORRESPONDENCE 
 
15.1 M. Leichter letter dated October 23, 2021 re: Residential Floor Area Ratio Review 
Model Bylaw Report March 2021 
 
Regional Planning Committee has also received the correspondence. 
 
16. NEXT MEETING 
 
Chair Luckham acknowledged requests for appointments to the Regional Planning and Trust 
Programs Committees that interested trustees send an email to the chair and ratification would 
follow by resolution without meeting.  
 
The next Trust Council meeting is scheduled to be held in-person in Nanaimo, March 8-10, 2022. 
 
17. ADJOURNMENT 
 
By general consent, the meeting adjourned at 12:46 p.m. 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder