Islands Trust Executive Committee regular meeting, January 12, 2022

[0:00:00] Trustee Luckham (probable): you in this virtual world that we seem to be stuck in. But that said, here we are spread

[0:00:10] Trustee Luckham (probable): across the Coast Salish Territory, which is a wonderful place to be. And I want to acknowledge

[0:00:16] Trustee Luckham (probable): the territories of the Coast Salish peoples and the rich history of this place. And it's

[0:00:24] Trustee Luckham (probable): It's an honor and pleasure for me to be able to live and work here, as I know all of you also believe.

[0:00:33] Trustee Luckham (probable): I want to thank all of the staff that are in the background, and I see we even have some consultants with us today to help us with our work.

[0:00:41] Trustee Luckham (probable): And I'm grateful for the work that you do for the Islands Trust.

[0:00:45] Trustee Luckham (probable): It's important work that we do, and everybody is doing a good job.

[0:00:50] Trustee Luckham (probable): I'm proud to work with all of you.

[0:00:52] Trustee Luckham (probable): um so i just want to uh let you know i'm peter luckham i'm elected on the asylum chair around

[0:00:59] Trustee Luckham (probable): trust council this is the executive committee meeting of january the 12th it's remarkable that

[0:01:05] Trustee Luckham (probable): we find ourselves in 2022 and haven't we had an interesting journey through the summer and

[0:01:11] Trustee Luckham (probable): through the winter here this year well i just uh introduced a trustee sue allen trustee and

[0:01:19] Trustee Luckham (probable): Councillor Sue Ellen Fast from Bowen Island Municipality, Vice Chair and Chair of a number

[0:01:24] Trustee Luckham (probable): of other small islands, LTCs, big and small. Trustee Laura Patrick on Salt Spring Island,

[0:01:32] Trustee Luckham (probable): good morning. Also Chair of a number of the other local trust committees. And Trustee Dan Rogers

[0:01:39] Trustee Luckham (probable): fills us out on the Executive Committee, who's in the Gambier-Keats region, living on

[0:01:45] Trustee Luckham (probable): KEEPS ISLAND. GOOD MORNING, EVERYONE. JOINED IN THE ROOM HERE IN LAGONCRAIN TERRITORY

[0:01:51] Trustee Luckham (probable): IS, IN VICTORIA, IS THE CAO. LORI FOSTER ABLE TO BE LOOKING AFTER OUR TECHNOLOGY, RECORDING

[0:02:00] Trustee Luckham (probable): OUR MINUTES AND DECISIONS THROUGH THE MEETING AND PREPARING US FOR THIS EVENT TODAY. JUST

[0:02:07] Trustee Luckham (probable): ALSO I'LL ACKNOWLEDGE DAVID MARLER, DIRECTOR OF TRUST AREA, REGIONAL PLANNING SERVICES,

[0:02:12] Trustee Luckham (probable): Claire Crater, Trust Area Services,

[0:02:15] Trustee Luckham (probable): Julia Mobs, Administrative Services.

[0:02:20] Trustee Luckham (probable): I like to call her our CFO.

[0:02:21] Trustee Luckham (probable): I don't know if that's appropriate or not.

[0:02:24] Trustee Luckham (probable): Anyway, thank you for your work.

[0:02:26] Trustee Luckham (probable): And many more of you there,

[0:02:29] Trustee Luckham (probable): and I'll introduce yourselves,

[0:02:32] Trustee Luckham (probable): or I'll introduce you when we get to your opportunity

[0:02:34] Trustee Luckham (probable): to speak on the agenda.

[0:02:36] Trustee Luckham (probable): And I'm grateful for the consultants

[0:02:38] Trustee Luckham (probable): that are with us today also.

[0:02:39] Trustee Luckham (probable): So I just see Christy in the background there.

[0:02:43] Trustee Luckham (probable): So I'll just ask my vice chairs and staff

[0:02:46] Trustee Luckham (probable): if there's any amendments to the agenda

[0:02:49] Trustee Luckham (probable): that we have before us that was in our package

[0:02:52] Trustee Luckham (probable): and then we can see if we can add those or not.

[0:02:55] Trustee Luckham (probable): Anybody, Laura Patrick.

[0:02:57] Trustee Patrick: I did send out the request

[0:03:00] Trustee Patrick: about the nature smart climate solutions

[0:03:01] Trustee Patrick: but I think we can deal with that

[0:03:02] Trustee Patrick: in the follow-up action list if that's okay with everybody.

[0:03:06] Trustee Luckham (probable): So the climate solutions in the follow-up action list

[0:03:09] Trustee Luckham (probable): you want to yes

[0:03:10] Trustee Patrick: it's uh that'd

[0:03:13] Trustee Luckham (probable): be that'd be fine so we don't need to add it as a new item

[0:03:19] Trustee Luckham (probable): oh okay thank you anybody else no um

[0:03:23] Trustee Luckham (probable): perhaps um i will just ask uh and maybe it could just go into

[0:03:28] Trustee Luckham (probable): correspondence um at 10.5 um there was a media release just recently on the radio and whether

[0:03:38] Trustee Luckham (probable): not there's any necessity to uh respond in any way shape or form but um is that all right if we just

[0:03:45] Trustee Luckham (probable): add that yeah okay

[0:03:48] Trustee Luckham (probable): so 10.5 um we'll have that media response um and so then therefore let's

[0:03:58] Trustee Luckham (probable): adopt the agenda that is um before us as amended and uh let us begin our day um rise from the fort

[0:04:12] Trustee Luckham (probable): I'm just going to quickly check that for the rest,

[0:04:15] Trustee Luckham (probable): not being well prepared.

[0:04:16] Trustee Luckham (probable): I don't think there is anything to rise

[0:04:18] Trustee Luckham (probable): in report from in-camera, no?

[0:04:20] Trustee Luckham (probable): And so that's good.

[0:04:21] Trustee Luckham (probable): So we have

[0:04:22] Trustee Luckham (probable): December the 15th draft minutes here

[0:04:26] Trustee Luckham (probable): from our previous meeting.

[0:04:28] Trustee Luckham (probable): Are there any changes to those minutes?

[0:04:30] Trustee Luckham (probable): No, all right then.

[0:04:32] Trustee Luckham (probable): So let's adopt those as presented.

[0:04:34] Trustee Luckham (probable): Thank you very much, Laurie, for your terrific work.

[0:04:38] Trustee Luckham (probable): So we'll move here now onto the follow-up action list.

[0:04:43] Trustee Luckham (probable): And I'm tentatively thinking that we'll segue over to the consultants for their report on the item before us to do with the policy engagement around 9.30 today.

[0:04:56] Trustee Luckham (probable): So depending on where we are, we might break out to provide them the opportunity to provide that to respect their time today as well.

[0:05:03] Trustee Luckham (probable): So the follow-up action list, we're going to start out as we do with the CAO, telling us what's happening and what's been accomplished.

[0:05:13] Trustee Luckham (probable): with the actions that council has requested and ourselves

[0:05:16] Trustee Luckham (probable): over to you yeah good morning chair

[0:05:18] Trustee Luckham (probable): luckham and uh

[0:05:19] Voice 3: happy new year to um all of uh executive committee good to be back um turning

[0:05:26] Voice 3: to the fuel um executive committee hasn't specifically tasked me with too much right

[0:05:31] Voice 3: now i expect that could change um there's a number of items up here a number of which are completed

[0:05:37] Voice 3: it i'll start at item three around the forestry protection um that's a future briefing brought

[0:05:43] Voice 3: to you once we've had some ministry discussions i've reiterated a request for a meeting which

[0:05:48] Voice 3: i think will happen in the near term with um the ministry around forestry um until that point we

[0:05:55] Voice 3: just uh we're going to wait until we have a substantive conversation um we do understand

[0:06:01] Voice 3: and this isn't i haven't gone through the uh the honest trust act amendment process

[0:06:06] Voice 3: um we generally know that if you're developing some amendments you're not going to be at the

[0:06:12] Voice 3: next sitting of the world if you're successful you're not at the next sitting of the legislature

[0:06:15] Voice 3: you're probably the one after um i think it's claire who recently updated me to say that she

[0:06:21] Voice 3: had some word that their legislative docket for the next one is full so we'd be looking at a year

[0:06:27] Voice 3: are out um for having that um done if we're successful in doing it uh item four is on your

[0:06:36] Voice 3: agenda today and i think the last item is item six yeah so that's uh that's generally the summary of

[0:06:45] Voice 3: the fuel and then um if there's no questions i'll move on to just uh an update in the last couple

[0:06:52] Voice 3: of weeks okay laura patrick you have a question for the gao

[0:06:54] Trustee Patrick: yeah i know uh item one we've talked

[0:06:57] Trustee Patrick: talked about that and it sort of sits in languishes and we agreed to leave it on

[0:07:02] Trustee Patrick: but as as we work our way through like ganji's village on salt spleen which i think is an example

[0:07:09] Trustee Patrick: of a of a project that requires you know it is sort of at the upper end of our service delivery

[0:07:16] Trustee Patrick: of the type of coordinated planning that we do um and and i you know i look at the act i know

[0:07:27] Trustee Patrick: know we've talked about delegated there's two things one is delegated authority but we also

[0:07:32] Trustee Patrick: have the authority as local trust committees to enter into agreements with like the crd and the

[0:07:36] Trustee Patrick: school district and so forth directly and and i think this is an underutilized service so i'm

[0:07:44] Trustee Patrick: just sort of asking if this is some an area that we need to look at more is uh sort of the

[0:07:49] Trustee Patrick: coordinating role um on these larger type of planning projects um

[0:07:59] Voice 3: thanks mr chair well i think

[0:08:03] Voice 3: the short answer would be yes um how do we coordinate with others um just the history of

[0:08:09] Voice 3: this this is now many years not just a year or so this is comes post salt spring island incorporation

[0:08:16] Voice 3: and it was addressing the lack of synergy um that occurs between uh the different um types of

[0:08:26] Voice 3: governments and services that are delivered and how those could be coordinated better and then

[0:08:30] Voice 3: that question was asked at a trust council trust wide level uh there was some public engagement

[0:08:36] Voice 3: There was a decision makers meeting, I'd say probably 2017.

[0:08:45] Voice 3: And I think that the chair attended.

[0:08:48] Voice 3: And then this became a program of trust programs committee.

[0:08:52] Voice 3: We had the election, there was some consideration of,

[0:08:55] Voice 3: is this a new day and trust programs committee wanted

[0:09:00] Voice 3: after I directly spoke with the chair and the vice chair,

[0:09:03] Voice 3: they wanted to keep this alive.

[0:09:04] Voice 3: live. And now we can see that there's two words in here that relate to a program that's underway

[0:09:10] Voice 3: right now, and that's governance and operational change. So we're about to get a report from a

[0:09:14] Voice 3: consultancy group that I think is going to speak to some of the very issues that Trustee Patrick's

[0:09:19] Voice 3: talking about. Are there parts of the Act that we're not utilizing in terms of governance and

[0:09:25] Voice 3: subsequently operations? Can we appeal to the Lieutenant Governor directly in some circumstances

[0:09:30] Voice 3: that warrant it are we using the all the tools in the toolkit so i you know given that this is you

[0:09:38] Voice 3: know number one and it's dated um i probably think that the context of receiving the consultant's

[0:09:43] Voice 3: report would fuel a decision around this at some point and see what the follow-up is so that would

[0:09:48] Voice 3: be um a medium-length answer to your inquiry dan

[0:09:57] Trustee Rogers: rogers yeah thanks um and uh this does

[0:10:05] Trustee Rogers: does raise all sorts of and thanks CAO and for the question to Vice Chair Patrick and good morning

[0:10:12] Trustee Rogers: everyone that you may have seen recall I sent an email out I don't know last Wednesday or Thursday

[0:10:20] Trustee Rogers: that sort of touches on a little bit of this because it's a little bit I think we struggle

[0:10:25] Trustee Rogers: a little bit with how these coordination efforts and how we go about doing it I was part of the

[0:10:31] Trustee Rogers: trust programs committee last year and i'm again last term and i'm again part of it where we had

[0:10:36] Trustee Rogers: all the discussions the cao um referenced about how we can do about do some of this and we had

[0:10:44] Trustee Rogers: trouble finding a role for us to play however you know there are some uh some things we we do do

[0:10:53] Trustee Rogers: such as our our secretariat service and the delegated authority and setting up coordination

[0:11:01] Trustee Rogers: bodies but it's it's still a little unclear i think to me and to a lot of folk um how we do that

[0:11:10] Trustee Rogers: so at some point i think we're going to have to come back and figure that if we're going to take

[0:11:15] Trustee Rogers: on a role like that how how the what role the trust plays how we resource it what kind of a

[0:11:21] Trustee Rogers: what kind of a burden does it place so when we got into for example the discussion around

[0:11:28] Trustee Rogers: gabriola and their housing project that are around um uh setting up some sort of an advisory body

[0:11:37] Trustee Rogers: that would be funded either by the trust or by the special time it turned out to be extremely

[0:11:42] Trustee Rogers: at least the information we're getting was it was extremely complicated time consuming and consumed

[0:11:49] Trustee Rogers: a lot of trust resources so i think i just wanted to reflect that um uh and i you know we heard i

[0:12:00] Trustee Rogers: heard from our staff in the northern office that for example the swipper in his situation

[0:12:06] Trustee Rogers: were quite still were even though it was a i always thought it was a funded

[0:12:11] Trustee Rogers: um separately and was part of a coordination effort that was funded separately and that

[0:12:17] Trustee Rogers: of operated somewhat independently that it still required a fair amount of trust time and resources

[0:12:23] Trustee Rogers: and coordination and management control etc etc and that surprised me um so anyway all of this

[0:12:30] Trustee Rogers: comes back to what kind of a role can we play in this and i agree with the cao i think there's some

[0:12:37] Trustee Rogers: things like the section 8 authority to advise the lieutenant governor and council um what we can and

[0:12:44] Trustee Rogers: cannot do so um i guess i'm just sort of these are just sort of some of the thoughts that are

[0:12:49] Trustee Rogers: going through my mind and um i think we're going to need to consider that although i do agree that

[0:12:55] Trustee Rogers: the governance report may or may may address some of this i don't know i i wish we had some

[0:13:03] Trustee Rogers: indication what they're going to say if they're going to talk about how that role can play out

[0:13:08] Trustee Rogers: so those are just some thoughts i may be asking for some staff reporting although we may want to

[0:13:13] Trustee Rogers: wait for the governance report on this before that thanks thank

[0:13:19] Trustee Luckham (probable): you dan um i just want to thank

[0:13:22] Trustee Luckham (probable): laura for the question and the ceo's answer this is an unanswered question in my mind um and indeed

[0:13:30] Trustee Luckham (probable): as the ceo has pointed out the governance report may contribute to us understanding what those

[0:13:38] Trustee Luckham (probable): solutions are but you know it's interesting that it's a year slightly over two years ago that

[0:13:44] Trustee Luckham (probable): but the EC decided to leave it to Trust Programs Committee.

[0:13:48] Trustee Luckham (probable): And indeed it's 2017, whenever the election was there,

[0:13:52] Trustee Luckham (probable): that the change in the Trust Council,

[0:13:56] Trustee Luckham (probable): some of those folks that were advancing

[0:13:59] Trustee Luckham (probable): the post incorporation investigation

[0:14:02] Trustee Luckham (probable): on how we might deliver services

[0:14:05] Trustee Luckham (probable): in collaboration with others

[0:14:07] Trustee Luckham (probable): didn't have the same momentum this term.

[0:14:10] Trustee Luckham (probable): And so here we are.

[0:14:12] Trustee Luckham (probable): um so uh let's uh let's keep that in our minds Seattle well

[0:14:17] Voice 3: yeah uh just some thinking um this

[0:14:22] Voice 3: has improved yeah and I'll give you two or three examples um so this hasn't been static it's static

[0:14:30] Voice 3: on your fuel because it was a motion that um lived of a time and it was big enough to not be

[0:14:39] Voice 3: fully taken on for a variety of reasons however we have much deeper relationships now with flinro

[0:14:46] Voice 3: we have much deeper relationships with mer we're in the process of looking at crown lakes

[0:14:54] Voice 3: agreements we have burgeoning relationships with nations i've met successfully with at least three

[0:15:02] Voice 3: three regional districts in the last six months.

[0:15:05] Voice 3: Those are healthy relationships.

[0:15:07] Voice 3: So because the trust has such a wide geography

[0:15:13] Voice 3: and differences in service delivery across its breadth,

[0:15:18] Voice 3: some of those things will be sophisticated, mature,

[0:15:22] Voice 3: and others won't be.

[0:15:23] Voice 3: So it's not a totality here, there are some successes

[0:15:27] Voice 3: and there has been some issue by issue,

[0:15:32] Voice 3: of item by item service by service region by region improvements in this area in the last

[0:15:38] Voice 3: number of years and there is the opportunity for for more certainly i can also speak to the number

[0:15:45] Voice 3: of grants that we've received you know when you get a species at risk grant like that and you're

[0:15:49] Voice 3: out community doing things there's another service coordination um function that's um

[0:15:58] Trustee Luckham (probable): Thank you, Gio, for raising those landmarks, I'll call it, points of reference in our journey

[0:16:05] Trustee Luckham (probable): here.

[0:16:06] Trustee Luckham (probable): And the one item that you didn't include was the establishment of the Southern Gulf Islands

[0:16:10] Trustee Luckham (probable): Forum led by Adam Alter, which is indeed an opportunity to advance this conversation.

[0:16:16] Trustee Luckham (probable): So let's keep working and advancing the conversation.

[0:16:19] Trustee Rogers: Dan Rogers, and then we'll move on.

[0:16:20] Trustee Rogers: And just to, because I know, you know, people watch these meetings and, and just to be clear about TPC and why, yes, they agreed to keep it on their agenda.

[0:16:33] Trustee Rogers: And they've been somewhat subsumed by, by the trust policy statement.

[0:16:39] Trustee Rogers: And so it wasn't the lack of, I agree that, you know, it was a urgency at the end of last term after the incorporation vote on Salt Spring, it was, and there was a lot of energy at that time, but the trust policy statement sort of overwhelmed the work in some ways of the trust policy.

[0:16:59] Trustee Rogers: There's been a lot of work at the Trust Programs Committee. So it's not through lack of interest, just probably lack of time.

[0:17:09] Trustee Luckham (probable): Okay. So hopefully that answers the question there, Vice Chair Patrick. And let's go back to the CEO now for his overall operational report.

[0:17:19] Trustee Luckham (probable): Okay. Oh,

[0:17:20] Voice 3: thanks. So we're pretty much full bore right back at it. This is our second week of sort of full operation of the organization.

[0:17:29] Voice 3: organization um you know i appreciate the conversations that we had as you know i start

[0:17:35] Voice 3: off i tend to start off with pandemic and how it's affecting the islands trust i appreciate

[0:17:39] Voice 3: the conversation last week with the executive committee um we have limited staff access to all

[0:17:46] Voice 3: of the facilities we have not closed all of the offices um and there's a reason for that um and

[0:17:53] Voice 3: And I also appreciate any outreach you've done

[0:17:55] Voice 3: to your LTCs to either move, postpone,

[0:17:58] Voice 3: or address the need for meetings given the case counts.

[0:18:06] Voice 3: We're in each of the regions of the trust,

[0:18:08] Voice 3: we're trying to accelerate the adoption

[0:18:10] Voice 3: of the procedures bylaws to allow us to have more fluidity

[0:18:14] Voice 3: in the use of electronic meetings.

[0:18:18] Voice 3: I can tell you from a regional perspective,

[0:18:20] Voice 3: just outside the trust,

[0:18:21] Voice 3: but in the in the lower part of vancouver island local governments um are running into exactly

[0:18:28] Voice 3: these challenges uh how they're you know there's a great variety and how people are interpreting

[0:18:35] Voice 3: some of these uh the ability to have public meetings so and that's probably not unanticipated

[0:18:40] Voice 3: with the change in regulation and you know how are we going to do this and where are we going

[0:18:43] Voice 3: going to bring people um are people going to come uh those kinds of things so um that work that's

[0:18:51] Voice 3: the first work that we got the second work that we're significantly invested in is hr matters

[0:18:59] Voice 3: matters of human resources um we can talk about that further today we can talk about that i have

[0:19:05] Voice 3: a report for you um more specific report we'll probably have a camera around hr but uh not only

[0:19:11] Voice 3: Julia and her team, but the rest of the organization is highly focused on HR, both the internal

[0:19:19] Voice 3: marketplace and the external marketplace, what's happening and trying to prioritize

[0:19:26] Voice 3: the work that needs to be done as we go through this period.

[0:19:30] Voice 3: I think I confirmed to you that the Northern office lease has been struck for a year, but

[0:19:38] Voice 3: I'll do it again.

[0:19:38] Voice 3: and just so you know that and that we're working on options papers for executive committee and any

[0:19:47] Voice 3: effect you know given those range of options that are available to us for the northern office

[0:19:51] Voice 3: also outreach to the elected officials that could or could not be affected by that

[0:19:57] Voice 3: um i have to do briefly on the forestry piece uh the governance review so um we had a meeting

[0:20:05] Voice 3: i think from a practical perspective that's the last meeting the last sort of working meeting

[0:20:11] Voice 3: of the select committee and the consultant was there you know i uh i have sympathy with any

[0:20:17] Voice 3: consultants as they're coming down the stretch and trying to collate uh you know the thinking

[0:20:22] Voice 3: that we've had for 10 15 20 25 years they've got to collate and put into some actionable plan

[0:20:29] Voice 3: in a matter of a few months there was substantial discussion which is recorded and on the web

[0:20:36] Voice 3: around you know the in-camera or not in-camera nature of the document and just reassuring them

[0:20:44] Voice 3: and you and any other trustees who are watching that we don't do in-camera work on an arbitrary

[0:20:50] Voice 3: basis we do it on a specific legislative basis so we'll receive that document in confidence

[0:20:57] Voice 3: and I expect that it will stay in confidence

[0:21:00] Voice 3: amongst the trustees.

[0:21:02] Voice 3: And once we've reviewed it,

[0:21:04] Voice 3: we'll put that against the community charter

[0:21:06] Voice 3: and see what can leverage in-camera conversations or not.

[0:21:10] Voice 3: If it is, it will go in-camera

[0:21:13] Voice 3: and discussion presentation will ensue.

[0:21:15] Voice 3: And then I can't say what would fall from that exactly,

[0:21:19] Voice 3: but I'm fully anticipating that this document

[0:21:21] Voice 3: will be public.

[0:21:23] Voice 3: There is no ability to have a document

[0:21:26] Voice 3: of this nature not be public.

[0:21:30] Voice 3: So I just want to provide that reassurance.

[0:21:33] Voice 3: And conversely, if there's nothing that's in camera,

[0:21:36] Voice 3: it would come in front of you

[0:21:37] Voice 3: at your pre-trust council meeting for consideration,

[0:21:40] Voice 3: and it would go on the public agenda

[0:21:42] Voice 3: and that conversation and presentation

[0:21:44] Voice 3: would be on the public side.

[0:21:46] Voice 3: So there was a sustained conversation

[0:21:48] Voice 3: around the nuances of that,

[0:21:49] Voice 3: but generally it ended in a reasonably good place.

[0:21:54] Voice 3: and finally um i've had just had some back and forth with consultants as they fine-tune some

[0:21:59] Voice 3: of their concepts um and though they're having some updates what i can tell you is some of the

[0:22:07] Voice 3: section 8 stuff has come up some um review of uh exactly the things that were just discussed 15

[0:22:14] Voice 3: minutes ago and that is how do we utilize are we utilizing our full color palette at the trust so

[0:22:20] Voice 3: expect that those elements are in there and i also can say that david has been having some sustained

[0:22:26] Voice 3: conversations specifically around the planning function um and um you know at least uh

[0:22:33] Voice 3: acknowledgement that as they've done this work that this is there is some uniqueness associated

[0:22:38] Voice 3: with the organization that has to be um expressed in its operations so really that's for um the

[0:22:46] Voice 3: holiday period and through i'm glad we all got some time off to be honest and that the staff did

[0:22:51] Voice 3: too and um where we had no um other than the weather um we didn't have um specific challenges

[0:22:59] Voice 3: from either a staffing or an operations point of view over that two weeks or so um but now we're

[0:23:06] Voice 3: back thanks hello patrick

[0:23:10] Voice 9: um

[0:23:11] Trustee Patrick: i just had one question i did listen into the select committee

[0:23:14] Trustee Patrick: meeting and the consultant had characterized the ministry as refusing to um cooperate on the

[0:23:24] Trustee Patrick: governance study it was my understanding there's a letter that they declined with reason and i just

[0:23:29] Trustee Patrick: thought that there might need to be some clarity on that correspondence with the ministry in

[0:23:35] Trustee Patrick: in relationship to being interviewed or not?

[0:23:44] Voice 3: Indeed, there was a letter from the ministry.

[0:23:48] Voice 3: They were, as part of this process,

[0:23:50] Voice 3: and obviously our ministry would be an obvious

[0:23:55] Voice 3: source of discussion, but I was asked,

[0:23:58] Voice 3: and I'm sure others and the chair,

[0:24:00] Voice 3: others who would provide insight to the trust,

[0:24:03] Voice 3: and I provided a list of a number of ministries

[0:24:05] Voice 3: that we work with, which all of you could name.

[0:24:07] Voice 3: and one of these was this ministry and um back and forth many many times to the degree that um

[0:24:14] Voice 3: you know i pretty much exhausted my ability to um move this one way or another um and i think that

[0:24:23] Voice 3: the ministry's position is certainly i don't think that that's uh it's um a situation that uh

[0:24:33] Voice 3: couldn't be well explained is as they govern our legislation,

[0:24:39] Voice 3: they felt they'd be in an awkward place and actually commenting on something

[0:24:43] Voice 3: that they're actually provide some governance level oversight associated with

[0:24:48] Voice 3: it. So they're happy to review the report.

[0:24:51] Voice 3: I'm sure they're happy to when the trust gets to its deliberations around any

[0:24:56] Voice 3: course of action, that they would be involved there.

[0:25:00] Voice 3: but they did decline the role of an interlocutory investigative relationship and so I can confirm

[0:25:11] Voice 3: that okay thank you

[0:25:17] Trustee Luckham (probable): and thank you for that clarity trustee Patrick you're you're correct

[0:25:22] Trustee Luckham (probable): so I see two hands up

[0:25:23] Trustee Luckham (probable): let's hear from Sue Ellen Fast and then we'll go to Dan Rock

[0:25:26] Trustee Luckham (probable): sure

[0:25:28] Trustee Fast: just a quick uh question and maybe i missed it but um was there a date change from uh february

[0:25:34] Trustee Fast: 7th to february 14th um at the bowen island council meeting there was a uh bit of information

[0:25:41] Trustee Fast: that came from trustee kale right

[0:25:44] Voice 3: thank you for that um there is a date change it's minor

[0:25:49] Voice 3: relatively minor and that's from the 7th um to the 11th so the end of instead of the monday

[0:25:57] Voice 3: the friday of that week so that's the delivery day and that's the anticipated time that it would

[0:26:03] Voice 3: be um provided to um trust council the uh consultants appealed to the chair and discussed

[0:26:10] Voice 3: the

[0:26:10] Voice 1: matter with myself and i didn't see

[0:26:11] Voice 3: um any specific you know getting a good report in its

[0:26:17] Voice 3: full form is the goal here and so for a matter of a few days and that also relieved the obligation

[0:26:24] Voice 3: obligation of the select committee to have a meeting on this on the 7th to receive it so that

[0:26:29] Voice 3: there wasn't sort of an overlapping consideration you know some challenges about it potentially

[0:26:34] Voice 3: just to say so that seemed to make that happen so the 11th is our target date um keeping in mind

[0:26:42] Voice 3: the motion of trust council when they made that motion they're operating under the best information

[0:26:46] Voice 3: they've got um around picking a date or you know it should be in camera or not or then release it

[0:26:53] Voice 3: immediately all those things they're doing their best to to divine the way to go and we've just

[0:26:59] Voice 3: made it practical here and still honoring trust council's direction thank

[0:27:06] Trustee Fast: you for the clarification

[0:27:07] Trustee Luckham (probable): thank you and uh i'll just before i go to dan i think there was a commitment that you as the

[0:27:12] Trustee Luckham (probable): administrative body on that committee would advise council that that uh adjustment was made yes so

[0:27:19] Trustee Luckham (probable): So that's forthcoming.

[0:27:20] Trustee Luckham (probable): So Dan Rogers over to you.

[0:27:26] Trustee Rogers: Thanks, I have two things.

[0:27:28] Trustee Rogers: One is just a bit of a follow-up

[0:27:32] Trustee Rogers: from Vice-Chair Patrick's comments.

[0:27:35] Trustee Rogers: I too watched parts of the select committee

[0:27:38] Trustee Rogers: and I think the comment from Vice-Chair Patrick

[0:27:43] Trustee Rogers: was related to the sort of the tone of the commentary

[0:27:46] Trustee Rogers: from the consultant about the province

[0:27:48] Trustee Rogers: and using the word refused.

[0:27:51] Trustee Rogers: I don't know what we can do about that.

[0:27:53] Trustee Rogers: except i think we need to be clear with our ministry that we understood that they were

[0:27:58] Trustee Rogers: declining which is which has a very different um tenor and and indication than the word refused

[0:28:06] Trustee Rogers: i don't think they refused i think they declined for for reasons so i hope that that can be that

[0:28:13] Trustee Rogers: can be um made clear somehow i don't know how because the committee i mean the the statements

[0:28:19] Trustee Rogers: were made. My question for you was, could you just provide some clarity about what this, what the directions to staff are at this moment related to their activity and travel etc because I've been sort of making some commentary to local trust committees

[0:28:45] Trustee Rogers: as I've canvassed them about what they wanted to do in in January and early February and I just

[0:28:51] Trustee Rogers: want to make sure I'm correct okay in terms of what the direction to staff is because if I'm

[0:28:56] Trustee Rogers: wrong I got I'll have to circle back and correct my my statements so no appreciate that thanks

[0:29:02] Trustee Rogers: thank

[0:29:03] Voice 3: you voluntary public contact is discouraged so if if we can avoid a scenario where we're going

[0:29:11] Voice 3: to an island and meeting someone on a discretionary basis we're trying to avoid that situation

[0:29:16] Voice 3: travel is so travel is from the organizational point of view is somewhat restricted

[0:29:21] Voice 3: but we're still doing site visits we're not going in private dwellings um and really um that's it

[0:29:29] Voice 3: from attendance at elect meetings perspective i'm obviously i'm trying to arrange it so that

[0:29:36] Voice 3: these are electronic for this hopefully short period of time and really that's

[0:29:43] Voice 3: it in its simplest form previously in the safety plan it was there was no

[0:29:47] Voice 3: staff travel there's a restriction on travel that is not the case and the

[0:29:52] Voice 3: managers and the given staff across the organization are just using their common

[0:29:56] Voice 3: sense around not piling a bunch of people into a view

[0:30:00] Voice 3: not meeting with constituents in private dwellings but still attending needed site visits etc

[0:30:10] Voice 3: that

[0:30:10] Trustee Rogers: answer is that specific enough that's what i've been saying so i just

[0:30:15] Trustee Rogers: wanted to be clear

[0:30:15] Trustee Rogers: that i was right because i was also telling people the offices were closed um for a couple

[0:30:20] Trustee Rogers: of weeks and if i i guess i misunderstood that so if they aren't they aren't you haven't

[0:30:26] Voice 3: misunderstood it you know and i'm going to cut us collectively some slack here at least i will

[0:30:33] Voice 3: maybe you won't um and that is that there isn't a playbook for the weekly um events here i would

[0:30:41] Voice 3: prefer during the highest peak of this to close our offices but we can't have electronic meetings

[0:30:48] Voice 3: unless those offices are open so what's the greater um you know those are some of the decisions that

[0:30:55] Voice 3: we're having to be made so when we spoke at the teleconference i indicated an interest in closing

[0:31:00] Voice 3: up the offices we're not getting a ton of traffic so it looks like that um the most beneficial

[0:31:08] Voice 3: decision is to proceed a pace with the electronic meetings and then still have the public meeting

[0:31:15] Voice 3: space potentially be our offices if you need it um so that's why there's been that migration i

[0:31:21] Voice 3: just haven't had a chance to get back to you and fill you in so you weren't incorrect the last time

[0:31:25] Voice 3: that uh we met and the direction we're looking at

[0:31:28] Trustee Luckham (probable): okay uh thank you um i uh in our role of

[0:31:39] Trustee Luckham (probable): oversight i think is maybe what the phrases and policy and administrative matters

[0:31:45] Trustee Luckham (probable): i do wonder whether or not we might suggest just for certainty that the letter from the ministry

[0:31:53] Trustee Luckham (probable): is included as an appendix in the select committee report.

[0:31:57] Trustee Luckham (probable): I don't know if that would be appropriate or not,

[0:31:59] Trustee Luckham (probable): but so that it can be interpreted in its own language

[0:32:03] Trustee Luckham (probable): rather than misinterpreted by others.

[0:32:06] Trustee Luckham (probable): So as the administrative arm on that committee,

[0:32:10] Trustee Luckham (probable): I might suggest that.

[0:32:11] Trustee Luckham (probable): Certainly we can do that.

[0:32:12] Voice 8: Yeah.

[0:32:13] Trustee Luckham (probable): Okay, super.

[0:32:15] Trustee Luckham (probable): And thank you for all this very careful,

[0:32:18] Trustee Luckham (probable): diligent work on keeping us all safe

[0:32:20] Trustee Luckham (probable): and continuing to allow us to conduct business,

[0:32:24] Trustee Luckham (probable): which is, you know, it's a big challenge.

[0:32:26] Trustee Luckham (probable): So thank you for that.

[0:32:28] Trustee Luckham (probable): So I think that concludes it.

[0:32:30] Trustee Luckham (probable): No further questions to the CAO and his report.

[0:32:33] Trustee Luckham (probable): And I think you've concluded your report.

[0:32:35] Trustee Luckham (probable): And so I'm going to go to the Director

[0:32:36] Trustee Luckham (probable): of Administrative Services, Julia Mobs.

[0:32:38] Trustee Luckham (probable): It's so nice to see you and thank you

[0:32:41] Trustee Luckham (probable): for getting our budget going and all this amazing magic

[0:32:45] Trustee Luckham (probable): that you perform in your office there.

[0:32:47] Trustee Luckham (probable): Over to you.

[0:32:49] Voice 2: thanks Mr. chair good morning executive committee happy new year nice to see you all my follow-up

[0:32:56] Voice 2: action list has two items listed there they're not new items so I won't speak to them in any depth

[0:33:00] Voice 2: I will note however both of them have target dates in the 2022 year and so I will be turning

[0:33:06] Voice 2: my attention to both of those things in the coming months I can happily take questions on

[0:33:11] Voice 2: those two items otherwise I'll just jump immediately into a quick overview of my world

[0:33:16] Voice 4: Any

[0:33:16] Trustee Luckham (probable): questions for the director? No. So, overdue for your report.

[0:33:20] Voice 2: Okay. So, as you know, a budget cycle is happening right now, so it's a very busy time

[0:33:26] Voice 2: in the financial world. So, after a good holiday break, in which I completely checked out,

[0:33:32] Voice 2: it was excellent to do so for a little while, we've stepped right back into a very busy time

[0:33:37] Voice 2: working on the budget consultation materials with the TAS team. There's a few new things

[0:33:42] Voice 2: happening in the survey this year that I'm assisting with and then as well getting the

[0:33:47] Voice 2: new draft of the budget ready for financial planning committees meeting next week so that's

[0:33:52] Voice 2: the main focus on the financial side of things this is pretty typical for this time of year

[0:33:56] Voice 2: human resources continues to be very busy we have seven hiring competitions coming up

[0:34:02] Voice 2: potentially nine so we may see a couple of extra ones come through as well some of those due to

[0:34:07] Voice 2: to retirements, some due to staff moving on. Some of them are internal shuffles within the

[0:34:12] Voice 2: organization, but there's still a fair amount of administrivia and paperwork that comes along with

[0:34:16] Voice 2: those. And we will be, you know, as our CAO mentioned, touching on human resource matters a

[0:34:21] Voice 2: little deeper in the in-camera section. So I think that's all I'll say there. We are down a couple of

[0:34:27] Voice 2: staff members unexpectedly on the admin side of things, just temporarily, but it is putting a bit

[0:34:33] Voice 2: of a strain on on workloads we're doing the best we can to to keep things moving along smoothly

[0:34:39] Voice 2: the technology team uh trucking along as usual uh you know as we have changes to how we're

[0:34:45] Voice 2: conducting meetings uh you know they they've been pretty pretty excellent and nimbly bouncing around

[0:34:50] Voice 2: between the uh the changes there so very grateful for the work they're doing uh they've also

[0:34:54] Voice 2: received some feedback on our first very first hybrid trust council meeting uh how the technology

[0:35:00] Voice 2: worked there. So they're tweaking that system and what we can do there to make things slightly

[0:35:05] Voice 2: more improved. Although I do think overall, it was a pretty good meeting from a tech perspective.

[0:35:11] Voice 2: So I think that's all that I will communicate at this time, but I can happily take questions.

[0:35:17] Trustee Luckham (probable): Very good. Thank you, Julia. Any questions for the director? No, you're obviously doing an

[0:35:23] Trustee Luckham (probable): excellent job. So thank you for that. And thank you for joining us today. Let us move along then

[0:35:29] Trustee Luckham (probable): to Director of Trusted Area Services, David Marler.

[0:35:33] Trustee Luckham (probable): And just again, I want to thank you, David,

[0:35:36] Trustee Luckham (probable): for what I think is probably

[0:35:39] Trustee Luckham (probable): the most challenging time of your career

[0:35:41] Trustee Luckham (probable): in going from a normal office to working at home

[0:35:45] Trustee Luckham (probable): to back in the office to electronic meetings

[0:35:47] Trustee Luckham (probable): and non-electronic meetings

[0:35:48] Trustee Luckham (probable): and then back at home again now.

[0:35:50] Trustee Luckham (probable): And I often feel like this is one of those moving sidewalks

[0:35:54] Trustee Luckham (probable): at the airport where you walk and then you get on

[0:35:56] Trustee Luckham (probable): and all of a sudden you're fast

[0:35:57] Trustee Luckham (probable): and then you get spat out at the other end

[0:35:58] Trustee Luckham (probable): then you walk again and you're doing that so i

[0:36:01] Voice 1: just want to acknowledge

[0:36:01] Trustee Luckham (probable): that i imagine that

[0:36:03] Trustee Luckham (probable): that is quite a challenge for both you and the cao and just want to thank you so over to you

[0:36:07] Trustee Luckham (probable): for your follow-up action list okay

[0:36:09] Voice 1: thank you very much uh follow-up action list is on page 13

[0:36:13] Voice 1: and the first couple of items there um the first item actually is the um sorry i'm looking at the

[0:36:20] Voice 1: wrong one here just give me a second to pull up my own copy of it there we go uh here it is okay

[0:36:32] Voice 1: Let's give me a second. Right. So it's on page 13 at the top. The first two items are showing in progress.

[0:36:39] Voice 1: The first one, plan to bring something back in February. The second one there is that the Regional Planning Committee will be looking at this tomorrow.

[0:36:50] Voice 1: And I'm hoping that once that meeting has happened, we'll have a bit more direction of where we'd like to go with policy.

[0:36:59] Voice 1: And I'll brief the executive on that later.

[0:37:02] Voice 1: The last item there is number four,

[0:37:05] Voice 1: circulate the model shoreline protection to LTCs and Bowen.

[0:37:09] Voice 1: That was done just before Christmas.

[0:37:12] Voice 1: I sent that out to all the clerks for the LTCs and Bowen Island Municipality.

[0:37:18] Voice 1: So that should be appearing on the next regular agendas

[0:37:21] Voice 1: for the local trust committees.

[0:37:23] Voice 1: So that I will change to completed.

[0:37:26] Voice 1: So that's it for the file faction list.

[0:37:28] Voice 1: I do have a few items for the director's report.

[0:37:30] Voice 1: for any questions on the FUAL?

[0:37:33] Trustee Luckham (probable): Any questions on the FUAL?

[0:37:36] Trustee Luckham (probable): Nope, so thank you, David.

[0:37:38] Trustee Luckham (probable): Over to you for your report.

[0:37:39] Voice 1: Okay, well, as Julia indicated,

[0:37:43] Voice 1: definitely some staffing issues in local planning services

[0:37:47] Voice 1: that we'll be talking to you about later.

[0:37:49] Voice 1: Just wanna let you know that Steven,

[0:37:52] Voice 1: who is a current planning technician,

[0:37:55] Voice 1: was successful in being the new planner too

[0:37:58] Voice 1: for the Northern office.

[0:37:59] Voice 1: So part of the transition is he'll continue to do the building permits until we can fill his vacancy.

[0:38:07] Voice 1: So that is something we'll be working on very quickly.

[0:38:11] Voice 1: And the other vacancy, the Planet 2 vacancy in the north there was filled by Margo,

[0:38:17] Voice 1: who you may remember was a co-op student that we hired, I think it was two years ago now.

[0:38:24] Voice 1: She was really keen to work with us and did really well.

[0:38:28] Voice 1: So she is coming to join us permanently as well as the planner.

[0:38:32] Voice 1: And we may have a couple of planning position vacancies coming up.

[0:38:38] Voice 1: We'll tell you more about that.

[0:38:40] Voice 1: We will be sending out an email to all trustees later this week to let them know about all these changes and what we're going to be doing to transition and accommodate that.

[0:38:54] Voice 1: um yeah so i'll leave that at that for now and the other two items is local trust committee

[0:39:02] Voice 1: meeting procedures so we do have all the electronic meeting bylaws ready to go

[0:39:09] Voice 1: and they'll be going on the next available agendas for ltcs so if an ltc can't meet doesn't want to

[0:39:16] Voice 1: meet um we probably should be encouraging them to have a special meeting to give first second and

[0:39:22] Voice 1: third readings to those bylaws because they have to have a meeting to give second and third reading

[0:39:29] Voice 1: for bylaws. They can then adopt it by resolution without meeting once the executive committee has

[0:39:35] Voice 1: approved bylaw. So all the RPMs are working on that so you should be seeing those on the agendas.

[0:39:43] Voice 1: And the final one is development permit delegation. So as you recall there's new legislation,

[0:39:49] Voice 1: an amendment to the islands trust regulation to allow local trust committees to delegate

[0:39:54] Voice 1: development permit areas regional planning managers and myself plan to bring a report

[0:39:59] Voice 1: to trust council probably in june and that timing is to allow us to consider any recommendations

[0:40:07] Voice 1: that come out of the governance review i have been talking quite a bit with eric vance at the

[0:40:14] Voice 1: in the governance review about some of the new legislation

[0:40:18] Voice 1: and what it may mean for the trust area.

[0:40:21] Voice 1: So they may have some recommendations.

[0:40:23] Voice 1: So it seems prudent to wait for that report

[0:40:26] Voice 1: before we come back with any recommendations

[0:40:28] Voice 1: on how to proceed.

[0:40:31] Voice 1: So I'll leave it at that for now,

[0:40:32] Voice 1: but the focus really becomes down to the HR issues

[0:40:39] Voice 1: that we'll be talking about later.

[0:40:40] Voice 1: Okay, thanks.

[0:40:43] Voice 9: yeah

[0:40:43] Trustee Luckham (probable): any questions for the director no okay uh thank you very much david for to you and your

[0:40:50] Trustee Luckham (probable): team teams supporting staff uh particularly with getting the electronic meetings going

[0:40:56] Trustee Luckham (probable): um that's certainly underway in the ltcs that i'm involved with so thank you

[0:41:02] Trustee Luckham (probable): um

[0:41:03] Voice 4: let's go to trust area services director claire freighter good morning claire

[0:41:10] Voice 13: Good morning, Chair Leckham and Executive Committee.

[0:41:13] Voice 13: Before I get going, I wonder, I know we have a consultant here from ISL, and I know we had to talk about having them in at 9.30, so I just want to check.

[0:41:22] Voice 13: I expect my follow-up action on this discussion might take some time.

[0:41:25] Voice 13: There's a number of items to discuss within it.

[0:41:27] Voice 13: So just wanted to do a check with you so we can advise the consultant around timing.

[0:41:32] Voice 13: Did you want this to go first?

[0:41:33] Voice 13: Well,

[0:41:34] Trustee Luckham (probable): thank you for raising that point. I did lose track of time with the engaging

[0:41:39] Trustee Luckham (probable): conversation from my vice-chairs. And so I think it would be appropriate for us to pause

[0:41:44] Trustee Luckham (probable): here on the follow-up action list and go indeed to the consultants. So can

[0:41:50] Trustee Luckham (probable): I ask you to make the

[0:41:51] Trustee Luckham (probable): introduction and then we'll turn the floor over to Christy now, I think it is.

[0:41:59] Voice 13: That's terrific. Thank you, Chair. So yes, I'm very pleased to introduce

[0:42:02] Voice 13: Kirsty here who's joining us from ISL Engineering and we've swiftly got to know each other quite

[0:42:08] Voice 13: well as we've been working towards developing the engagement plan that's coming before you

[0:42:14] Voice 13: and at this point I think given that you have a cover briefing that you've had an

[0:42:19] Voice 13: opportunity to read I'll just turn the floor over to Kirsty who has a presentation

[0:42:22] Voice 13: to give you and then we'll be available to answer questions and I'll note that really the rest of

[0:42:27] Voice 13: your team for the policy statement the staff team is here today as well to offer support

[0:42:32] Voice 13: around any of the questions that you might have.

[0:42:35] Voice 13: So with that, maybe I'll turn the floor over

[0:42:37] Voice 13: if you're ready, Kirstie.

[0:42:38] Voice 13: We're just very pleased to have her here.

[0:42:39] Voice 13: She's bringing a great deal of experience

[0:42:41] Voice 13: from in engagement

[0:42:42] Voice 13: and I think we're really going to benefit from it.

[0:42:47] Voice 9: Just to check

[0:42:50] Voice 10: in with the gods of technology.

[0:42:53] Voice 10: Can you guys hear me?

[0:42:54] Voice 10: And can you see that presentation?

[0:42:57] Voice 10: Okay, phew.

[0:42:59] Voice 10: Thank you, Claire.

[0:43:00] Voice 10: Claire and hello everybody. Thank you for having me here and for the opportunity to virtually meet you, as is the way of things these days.

[0:43:10] Voice 10: I have a presentation today to walk us through an update on the engagement plan for Island's 2050 Policy Statement Amendment Project, and I'll be sticking around for questions.

[0:43:21] Voice 10: So I'd ask that if you have any questions that you hold on to them if they come up for you during the presentation, and we will take some time for those at the end.

[0:43:34] Voice 10: As Claire mentioned, my name is Kirsty Neal. I am a Senior Community Engagement Strategist with ISL Engineering.

[0:43:42] Voice 10: We are excited to be working with islands just within the treaty lands and territories of many Coast Salish peoples and nations.

[0:43:50] Voice 10: um we uh we love doing this work our small but mighty team who i'll introduce you to now

[0:43:59] Voice 10: and we're excited to be working with you um isl uh is a multidisciplinary firm

[0:44:06] Voice 10: and that means we offer a variety of services to communities predominantly across western canada

[0:44:12] Voice 10: such as engineering for transportation or municipal services infrastructure around

[0:44:19] Voice 10: around community planning, around landscape architecture

[0:44:22] Voice 10: and community engagement among other services.

[0:44:26] Voice 10: Our community engagement team is small but mighty.

[0:44:29] Voice 10: We work within ISL and we support our technical teams

[0:44:33] Voice 10: with engagement on their projects

[0:44:35] Voice 10: but we also conduct standalone engagement programs

[0:44:39] Voice 10: such as this one.

[0:44:41] Voice 10: Key members of our team on this project include myself

[0:44:46] Voice 10: as well as my colleagues, Courtney Lawrence

[0:44:48] Voice 10: Laurence and Aislinn Harvey. Courtney comes from a community planning and engagement background,

[0:44:55] Voice 10: so she brings that lens to the project planning and implementation, and Aislinn joins us from

[0:45:01] Voice 10: a background in First Nations engagement, so she brings that lens of sort of parallel

[0:45:06] Voice 10: streams of public and First Nations engagement to the project. We are not alone though, we

[0:45:11] Voice 10: do have teammates, three of us are the key team members who will be driving implementation

[0:45:16] Voice 10: But we do have additional teammates who are specialists in graphic design or video production or virtual session administration and facilitation.

[0:45:26] Voice 10: So together, we're going to contribute to implementing the engagement plan.

[0:45:33] Voice 10: Today I'll be providing an update on the engagement plan and our next steps.

[0:45:38] Voice 10: We, ISL, have come to the project building on previous engagement done by Islands Trust staff, as well as an engagement strategy developed by MODIS and presented to Trust Council for review and approval in September.

[0:45:52] Voice 10: So I'll briefly talk a little bit about where we've been before moving on to where we're at now and what our intended next steps are.

[0:46:00] Voice 10: are. So as you well know, Islands Trust has completed two previous phases of an iterative

[0:46:09] Voice 10: engagement process. Iterative meaning that public and other inputs from one phase inform

[0:46:16] Voice 10: the development of what goes forward in the next phase and have been used at key points

[0:46:23] Voice 10: in the policy update process to inform that process. In 2019, public engagement began

[0:46:29] Voice 10: with a conversation around values and aspirations.

[0:46:33] Voice 10: Islanders had to preserve and protect the trust area

[0:46:35] Voice 10: in context of a changing climate.

[0:46:39] Voice 10: This feedback along with policy research and analysis

[0:46:41] Voice 10: was used to develop draft policy directions.

[0:46:45] Voice 10: In turn, these policy directions were used as a basis

[0:46:49] Voice 10: for public engagement in phase two,

[0:46:52] Voice 10: which was conducted in early 2021.

[0:46:54] Voice 10: Public feedback from this phase,

[0:46:56] Voice 10: phase, along with additional inputs for use to develop draft policy statements.

[0:47:02] Voice 10: In advance of the original timeline and process for public engagement on phase 3, which is

[0:47:10] Voice 10: around gathering feedback on the draft policy statements, you are well aware that Highlands

[0:47:18] Voice 10: Trust made a determination to pause the engagement and recalibrate how you were approaching public

[0:47:23] Voice 10: public engagement based on some community feedback and concerns. To that end of recalibrating the

[0:47:31] Voice 10: engagement, Islands Trust engaged the promoters to review the engagement process to date and to

[0:47:38] Voice 10: make recommendations for moving forward with engagement. I know that you had a lovely

[0:47:43] Voice 10: comprehensive presentation on that, but just to highlight some of their findings, overview of

[0:47:49] Voice 10: their findings and recommendations part of their gap analysis identified that how public input was

[0:47:57] Voice 10: used in each of those iterative pieces was not necessarily clearly communicated or understood

[0:48:03] Voice 10: or not as much as it might have been with the volume and if you will velocity of inputs coming

[0:48:12] Voice 10: in project communication was forced into place there was a bit more reactive and that there was

[0:48:17] Voice 10: a bit of a gap in understanding of all the inputs into the policy statement amendment process that

[0:48:24] Voice 10: Islands Trust has to balance. The strategy also defined objectives for engagement and these

[0:48:30] Voice 10: focused on things like building relationships and trust, broadening the range of participation,

[0:48:37] Voice 10: engagement opportunities, communicating clearly how community perspectives are reflected in the

[0:48:42] Voice 10: update, honouring the concurrent First Nations agreement, increasing understanding of Islands

[0:48:49] Voice 10: Trust, its mandate and the role of the policy statement, and ultimately adoption of meaningful

[0:48:55] Voice 10: strong policy responses to key challenges that your communities, but many communities in Canada

[0:49:03] Voice 10: face around climate change, affordable housing and reconciliation. Some of the recommendations

[0:49:09] Voice 10: recommendations related to communication included proactively communicating project information

[0:49:14] Voice 10: and that that may take increasing resource support for project communications and clearly

[0:49:20] Voice 10: communicating the level of influence public input can have on the process and how that

[0:49:25] Voice 10: input is being used some of their recommendations around engagement involve using diverse methods

[0:49:32] Voice 10: of engagement to help broaden reach and also to increase resource support for phase three

[0:49:38] Voice 10: which is part of why we are meeting now. So where are we at now? Following an island stress

[0:49:48] Voice 10: procurement process, I was delighted to learn in December that we were selected to move the

[0:49:53] Voice 10: strategy forward to implementation. To do that, to move from strategy to implementation, we undertake

[0:50:00] Voice 10: a couple of layers of planning, each getting more refined than last. So with the strategy,

[0:50:06] Voice 10: you have undertaken a review, defined objectives and principles, and set the direction for an

[0:50:11] Voice 10: approach to phase three. With the engagement plan, where we're at now, we refine our planning to

[0:50:17] Voice 10: identify the specific techniques, identify interested and affected parties, determine

[0:50:23] Voice 10: the actions or high-level tasks we need to accomplish the strategy, and set a schedule

[0:50:28] Voice 10: for accomplishing them. Our next step, starting tomorrow, is to dive into our most detailed level

[0:50:35] Voice 10: planning, which is to develop the questions we'll ask through engagement, the format of facilitated

[0:50:40] Voice 10: events and online tools, as well as develop materials to convey project information that

[0:50:46] Voice 10: allows participants to provide informed input. We also begin to refine the schedule even more

[0:50:52] Voice 10: by determining specific dates for engagement opportunities, programming online tools,

[0:50:57] Voice 10: printing materials, and those kinds of logistic tasks. In alignment with the strategy,

[0:51:04] Voice 10: We have built the engagement plan around the levels of engagement that's in the public

[0:51:09] Voice 10: engagement spectrum defined by IAP2, which is International Association for Public Participation

[0:51:15] Voice 10: as informant consult.

[0:51:17] Voice 10: And what this means is that we promise to provide the public with the information they

[0:51:22] Voice 10: need to understand both the content of what's being asked for input on, as well as the process

[0:51:27] Voice 10: for how the input is gathered and used.

[0:51:30] Voice 10: used. And we promise to share what I just mentioned, how the input received his influence

[0:51:36] Voice 10: project decisions.

[0:51:40] Voice 10: Undertaking any public engagement initiative comes with challenges and opportunities. In

[0:51:46] Voice 10: our case, these are some of the things that we looked at and they inform how we plan the

[0:51:50] Voice 10: techniques and how we gather the information to make sure that we're doing that in a meaningful

[0:51:55] Voice 10: meaningful way. So some of the key challenges were also identified in the engagement strategy,

[0:52:03] Voice 10: some of them we've built out in a little more detail. And I won't go through all of the items

[0:52:09] Voice 10: on the slide, but where we're looking at opportunities to address some of those challenges,

[0:52:14] Voice 10: you'll see that those kinds of things show up in the whole holistic plan that is built for

[0:52:24] Voice 10: engagement. A key direction from the approved phase three engagement strategy was to broaden

[0:52:31] Voice 10: reach and a key way we do this is providing multiple types of engagement opportunities.

[0:52:37] Voice 10: As any one engagement technique has different characteristics so that they provide

[0:52:43] Voice 10: opportunities for input gathering differently but they also may have embedded constraints.

[0:52:50] Voice 10: So, for example, caveat that we're in COVID, but having an in-person event can facilitate certain kinds of dialogue-based input or opportunities to interact in person with the project team.

[0:53:09] Voice 10: But it also means that you need to be able to get to a place at a scheduled time, at a scheduled day, and those can be barriers for participation.

[0:53:18] Voice 10: So when you employ multiple types of techniques as part of a unified plan, you create a more holistic way for people to participate and also to understand the input you're receiving.

[0:53:30] Voice 10: So diving, I apologize, a little bit into some of the theory of engagement.

[0:53:38] Voice 10: Organizing an engagement plan this way is also known as orbits of participation.

[0:53:42] Voice 10: patient. And the characteristics of doing that that make it a desirable way to plan is that

[0:53:48] Voice 10: participants can balance their level of interest, their capacity to be involved. Also providing some

[0:53:54] Voice 10: structure to how you seek your input allows the core team as well as decision makers to

[0:54:01] Voice 10: understand the information that's coming in without becoming overwhelmed by the input.

[0:54:07] Voice 10: This little graphic here of concentric circles just shows that the closer you get to the center of the circle, the higher the time commitment is required of participants.

[0:54:20] Voice 10: And while each technique provides valuable insight in its own rate, it is one piece of a whole.

[0:54:27] Voice 10: And so they work together to give you the best view on how to use input from the community for the decision making that you ultimately have to undertake.

[0:54:43] Voice 10: And just a note on this, it is in moving from strategy to engagement plan that we also get more specific from identifying audiences to identifying interested and effective parties.

[0:54:52] Voice 10: We do have a preliminary list started, and it's important to note that this is a starting point, not an exhaustive list.

[0:55:01] Voice 10: Engagement plans, in the jargon of engagement, are living documents, and what I mean by that is they evolve.

[0:55:08] Voice 10: So as your plans refine, as interested and effective parties identify themselves to you or are suggested by other interested and effective parties, as implementation begins, as you are evaluating and monitoring during the implementation, as that begins to filter in, you adjust your engagement as you're moving forward.

[0:55:35] Voice 10: forward. So we have done those things, and so we have a more refined roadmap. So what

[0:55:41] Voice 10: comes next? Working with Islands Trust staff, we have worked to develop an anticipated timeline

[0:55:49] Voice 10: for implementation. What that looks like is that in this month of January, we are doing

[0:55:55] Voice 10: detailed planning and developing engagement materials. In February, we'll look at conducting

[0:56:00] Voice 10: in focus groups and publishing project information updated project information

[0:56:05] Voice 10: and we will use feedback from the focus groups not just to inform the process as one of the

[0:56:15] Voice 10: input techniques but also to help us refine questions event format and materials before

[0:56:22] Voice 10: we go to all the other techniques which are broader reach and that we're looking at having

[0:56:27] Voice 10: happened in March. And then in April, I think it was Russ, were you talking about the unenviable

[0:56:34] Voice 10: task, but awesome if you're an engagement geek like me, of sorting, coding, organizing everything

[0:56:42] Voice 10: we've heard through phase three engagement into a summary. And that summary, it's our intention

[0:56:47] Voice 10: to share that with the public, as well as with Trust Council. So to inform that your future

[0:56:53] Voice 10: decision making around updates to the policy statement. I did mention earlier evaluation

[0:57:02] Voice 10: and monitoring and passing. This is something that we do during as well as after the engagement

[0:57:09] Voice 10: plan. So this isn't just a backward looking thing. And in my opinion, it's best to do it

[0:57:16] Voice 10: from multiple perspectives, from the people that are participating, from the people who are

[0:57:20] Voice 10: facilitating and from the project team and you you do that as you're going through your engagement

[0:57:28] Voice 10: you do it you do do it backwards looking at the end of the project and I in my opinion that gives

[0:57:35] Voice 10: you the most opportunity to adjust as you go to do little course corrections as you go but it also

[0:57:42] Voice 10: keeps you on the most wholesome view of the engagement project I also briefly mentioned

[0:57:47] Voice 10: and reporting in an earlier slide on the schedule slide and this is a really important part

[0:57:55] Voice 10: of providing trust counsel with meaningful actionable summaries that they can use for

[0:58:01] Voice 10: decision making it's also really important for closing the loop with participants

[0:58:05] Voice 10: I would not have a job if people did not feel passionate enough to participate

[0:58:11] Voice 10: so I am always grateful for the time the insight and the input that participants provide when

[0:58:17] Voice 10: we're going out and doing engagements and while reporting is best practice I would feel strongly

[0:58:22] Voice 10: about it whether it was best practice or not I think letting participants know what we've heard

[0:58:27] Voice 10: and how their input has been used contributes to the the integrity of the project it closes

[0:58:33] Voice 10: the loop but it also demonstrates our respect and our gratitude for their time so I don't want to

[0:58:38] Voice 10: give reporting short shrift it's an it's a very important part of um public engagement and so just

[0:58:46] Voice 10: to summarize and uh we're sort of where we've been and where we're at those are sort of uh the you

[0:58:53] Voice 10: know the transition from strategy to plan is what we have undertaken so far and uh starting tomorrow

[0:58:58] Voice 10: in fact uh we are going to start moving into detailed planning for engagement activities and

[0:59:04] Voice 10: sessions and into production of engagement materials and following from that we'll move

[0:59:09] Voice 10: into implementation. So that is the update that I wanted to provide you on where we're at right now

[0:59:17] Voice 10: and I think at this point we can certainly open up for questions unless Claire there was something

[0:59:23] Voice 10: I missed in procedure I apologize that we need to know before you can go to that.

[0:59:30] Voice 13: I know I think

[0:59:30] Voice 13: we're happy to take questions and i'm available to support as well okay

[0:59:35] Trustee Luckham (probable): well thank you uh christine

[0:59:37] Trustee Luckham (probable): thank you claire it might be helpful if we received the executive anyway that slide deck

[0:59:43] Trustee Luckham (probable): because there was a little bit more clarity and detail in the way it was presented than in the

[0:59:48] Trustee Luckham (probable): report so appreciate that presentation we've just received and here of course your dialogue

[0:59:53] Trustee Luckham (probable): so let's go to the vice chairs and ask if there's any questions about uh the plans

[1:00:00] Trustee Luckham (probable): to speak vice chairs don't be shy laura patrick sure

[1:00:07] Trustee Patrick: i'll dive in i'm some of my questions will

[1:00:10] Trustee Patrick: be okay i don't know uh claire if you want but if they all kind of wrap together because they

[1:00:14] Trustee Patrick: start from sort of your staff report through to the to the um plan so should i can i just

[1:00:22] Trustee Patrick: bring all my questions together at one time here all right great um i know on page 32 there's the

[1:00:29] Trustee Patrick: the two motions uh there one was from salt spring um this is the context of that motion was not put

[1:00:38] Trustee Patrick: into the report this came about this was there was a staff report there and this was about um you

[1:00:43] Trustee Patrick: know just better communications to align all the work that was uh uh was happening at salt spring

[1:00:49] Trustee Patrick: which had some significant engagement activities going as well as this one and when we were um you

[1:00:56] Trustee Patrick: you know, moving toward updating or improving the engagement, it looked like they were all

[1:01:05] Trustee Patrick: going to happen at the same time. So that may or may not be occurring now. So I just wanted to

[1:01:10] Trustee Patrick: make sure that that was the, Kirstie, and I'm sure you've noticed, we're a complex organization.

[1:01:18] Trustee Patrick: We are both a federation and a local entity. And our constituents, it's difficult to understand

[1:01:26] Trustee Patrick: the difference between what's what and I think that's very important and I can only really speak

[1:01:32] Trustee Patrick: of Salt Spring but I know every local trust area has its projects that it's working on

[1:01:36] Trustee Patrick: that are very specific and relevant to that island and may have a relationship with what's

[1:01:42] Trustee Patrick: happening at the policy statement and what does that mean so it's a it's a really complex

[1:01:48] Trustee Patrick: conversation and at Salt Spring we have two major initiatives that are occurring that are out in the

[1:01:55] Trustee Patrick: the public realm now so people might say well how does this relate to this um the other question i

[1:02:03] Trustee Patrick: think it's an area that we need to work on is and i've mentioned this before is i understand and

[1:02:11] Trustee Patrick: respect that we have to have what's being used as a parallel track of with first nations and the

[1:02:19] Trustee Patrick: community but being a bit of a math geek i find the term parallel troubling because they're two

[1:02:25] Trustee Patrick: two lines that never come together. Um, and so I, I think it's the wrong word because I'm hoping

[1:02:32] Trustee Patrick: that, you know, we should be coming together. Um, yes, we have to, we're making space and for

[1:02:39] Trustee Patrick: First Nations to be making decisions, but I think we also have an obligation to be helping the

[1:02:44] Trustee Patrick: community into the canoe. I like that analogy that we're coming together through reconciliation

[1:02:48] Trustee Patrick: and that we play a role in that. And, um, so I think it's just being careful and we need to be

[1:02:55] Trustee Patrick: very clear on that language that we're sharing of what is happening with, you know, First Nations

[1:03:01] Trustee Patrick: consultation and community consultation, they can't remain always separate. There's a point

[1:03:06] Trustee Patrick: where it comes back together. And so I'm just encouraging us to think of a better way of saying

[1:03:13] Trustee Patrick: that than parallel. I guess it's my math mind that is having a problem with parallel. And I look at

[1:03:19] Trustee Patrick: um people like john jack um i know he has really spoken to me from um um the work that they're

[1:03:27] Trustee Patrick: doing over in um tofino and euclid um and there may be some opportunities to maybe seek

[1:03:37] Trustee Patrick: either his involvement or look at some of the talks that he's given because i think he uses

[1:03:41] Trustee Patrick: some words that resonate with me personally um project timeline i know again if we keep

[1:03:50] Trustee Patrick: we keep throwing first reading in there and i and i understand that we want to have a complete

[1:03:55] Trustee Patrick: project but um we need to really make sure that we're focusing on meaningful consultation

[1:04:01] Trustee Patrick: that's the purpose of this that at the end of the day no matter how long it takes we're gonna end

[1:04:05] Trustee Patrick: up with a policy statement that you know we're proud of and i think that's more important than

[1:04:09] Trustee Patrick: saying it has to be done by a certain time okay so i'm sorry i'm having to go through my notes

[1:04:13] Trustee Patrick: are here chronologically and i can't remember what i you know where i put them so i'm just

[1:04:18] Trustee Patrick: having to run through um it's good i i heard you in your presentation talking about broadening reach

[1:04:26] Trustee Patrick: but i saw some of the specific recommendations of the modus or the engagement principles didn't

[1:04:31] Trustee Patrick: wrap into um this report but i heard you speak about them um and broadening engagement um was

[1:04:38] Trustee Patrick: one of those so i mean you have engagement um objectives but the modus one had uh engagement

[1:04:44] Trustee Patrick: engagement principles um and that was where the broadening um reach and others were there so um

[1:04:50] Trustee Patrick: i just but i did hear you talk about it um on page 39 you talk about i mean you you did talk about

[1:05:06] Trustee Patrick: you know and this this is we have a draft that's there and you're going to show how the feedback

[1:05:11] Trustee Patrick: was into that draft but we already know and that was in the modus report as well that our

[1:05:16] Trustee Patrick: our early engagement we were criticized that you know maybe we didn't meet the full range of

[1:05:21] Trustee Patrick: demographics that we needed to um is is the policy the current draft reflective of a broader reach

[1:05:28] Trustee Patrick: and that's why we're where we are because i think the answer is perhaps not um so are we selling

[1:05:36] Trustee Patrick: this draft which i hope we're not or are we truly engaging in consultation as to what the next draft

[1:05:43] Trustee Patrick: will look like so i think that's really important and um and this is you know we've just gone

[1:05:56] Trustee Patrick: through on salt spring we're doing ganges village planning and you know a very extensive engagement

[1:06:02] Trustee Patrick: process you know mail outs to every house and so forth you know we have a population of 12 000

[1:06:09] Trustee Patrick: and plus or minus um and we got 500 responses is that good or not good for our ganges village

[1:06:17] Trustee Patrick: the heart you know all 12 000 people touch and live and go into that village and yet

[1:06:22] Trustee Patrick: we had a hard time getting people to respond so um we do have a very um a fan base i guess you

[1:06:32] Trustee Patrick: could call it people that do watch comment and and get involved all the time but they represent

[1:06:37] Trustee Patrick: a voice or voices, but we know we're missing voices. So the work here is really about that.

[1:06:43] Trustee Patrick: How do we get to the voices that we don't hear? How do they also feel comfortable to come to the

[1:06:50] Trustee Patrick: table and know that we want to hear from them, not sit back and wait till the next draft comes

[1:06:55] Trustee Patrick: out and criticize it. It's how do we pull them in? It's an impossible task. I don't have an answer,

[1:07:01] Trustee Patrick: but it's really really really challenging and we've got to work on that one sorry I'm running

[1:07:09] Trustee Patrick: through my comments here on page 40 we talk about provincial regional districts and improvement

[1:07:22] Trustee Patrick: districts school districts and island trust bodies and is it the intent that they're only

[1:07:28] Trustee Patrick: going that group is going to be only involved through the referral process or are they involved

[1:07:33] Trustee Patrick: in this next engagement more actively?

[1:07:36] Trustee Patrick: I'm not clear.

[1:07:37] Trustee Patrick: I guess that's a specific question.

[1:07:42] Voice 9: That's for Claire Martin.

[1:07:44] Trustee Patrick: Would you

[1:07:44] Voice 13: like me to answer that now?

[1:07:46] Trustee Patrick: Sure, I guess I don't want to keep

[1:07:48] Trustee Patrick: all these questions running.

[1:07:49] Voice 13: As far as I'm concerned,

[1:07:51] Voice 13: it's not our intent to engage them.

[1:07:53] Voice 13: We are intending to work with members of the public

[1:07:55] Voice 13: through this engagement strategy.

[1:07:58] Voice 13: So at this point, that would be my answer

[1:08:00] Voice 13: is really the referral process was the method of engagement

[1:08:02] Voice 13: engagement as was laid out in your original engagement plan that was that would be the

[1:08:07] Voice 13: method but i turned to christy to see if she wants to supplement that answer uh

[1:08:12] Voice 10: no i think that was

[1:08:14] Voice 10: um that was my understanding is that for um uh i don't know the right sort of uh umbrella word

[1:08:23] Voice 10: for these organizations that are that are um regulatory legislative um government uh groups

[1:08:32] Voice 10: and bodies that this particular engagement plan is not focused so much on that,

[1:08:40] Voice 10: who have sort of established internal or referral processes where they provide their input,

[1:08:51] Voice 10: but that we would be focusing on more public opportunities, community opportunities.

[1:08:58] Voice 10: opportunities and so that's what the plan is focused on more than or or not on those

[1:09:06] Voice 10: particular items but I do defer to staff and executive committee just on on how those processes

[1:09:16] Voice 10: work or have worked all

[1:09:22] Trustee Patrick: right well it's an interesting one and one I think we should

[1:09:25] Trustee Patrick: probably think about um you know because the policy does have that direct piece of you know

[1:09:31] Trustee Patrick: how we how we're engaging or what we're asking of these fellow um of these other of these other

[1:09:38] Trustee Patrick: partners i guess we could call them um and you know yes they commented or some of them commented

[1:09:45] Trustee Patrick: on this last version but did all or you know who wasn't why um there might i think it's something

[1:09:51] Trustee Patrick: we need to pay attention to because it's a mix of you know some especially rate payer organizations

[1:10:00] Trustee Patrick: are are made up of constituents and residents here on the island that have you know that are

[1:10:06] Trustee Patrick: that are involved that are important voices so it's not just all off island people anyway

[1:10:12] Trustee Patrick: something to look at right just trying to run through to all my comments here

[1:10:22] Trustee Patrick: under challenges and opportunities the one thing i thought modus called out and i think it's

[1:10:27] Trustee Patrick: important to call out again is our own internal staff resourcing as being a that that is a risk

[1:10:33] Trustee Patrick: of our staff capacity and maybe we fixed it but i hear there's nine vacancies and so forth so

[1:10:39] Trustee Patrick: maybe we haven't so i think that is an important challenge that we need to to acknowledge how can

[1:10:46] Trustee Patrick: can our staff, you know, support and be available for this project so that it is as successful as

[1:10:51] Trustee Patrick: possible. So maybe Claire's got a brilliant solution there, but I, you know, I still think

[1:10:57] Trustee Patrick: even if it's resolved, it'll never be enough. That's my understanding. We'll never have enough

[1:11:01] Trustee Patrick: staff capacity to, to, to support this, this full reign. So I think we just need to call that out.

[1:11:09] Trustee Patrick: um again the complexity of the project information on page 43 i think it's the complexity of the

[1:11:18] Trustee Patrick: organization that um as well uh that is important so um maybe that's what makes the project

[1:11:27] Trustee Patrick: information complex is because we're a complex organization but um it is very difficult um

[1:11:34] Trustee Patrick: um to explain easily um okay the focus so engagement test sort of the who's and this is

[1:11:45] Trustee Patrick: where it becomes um um i know there's a bunch of organizations that have been listed but there are

[1:11:52] Trustee Patrick: organizations missing and i think as we go forward we need to have a way of rattling um and collecting

[1:12:00] Trustee Patrick: more of those organizations and um and regardless of you know whether or not they are complete fit

[1:12:07] Trustee Patrick: they all have, you know, members and groups and email lists. And I see it as a powerful fan out

[1:12:14] Trustee Patrick: that, you know, coming from, you know, if the Chamber of Commerce or something emails its

[1:12:19] Trustee Patrick: member list and asks them to participate, will perhaps increase the participation level rather

[1:12:28] Trustee Patrick: than an email or a press release from the Islands Trust asking someone to participate. So I think

[1:12:34] Trustee Patrick: that is a subset value of trying to expand always be collecting and expanding this list because it's

[1:12:42] Trustee Patrick: it's it's just how our communicate communities um get their information and there's there's hundreds

[1:12:48] Trustee Patrick: of organ i can't keep track of them all um but there's so many that come up but there may be some

[1:12:54] Trustee Patrick: that you know help reach a voice that is important to hear from and so we should be collecting and

[1:13:00] Trustee Patrick: keeping that as an active list to fan out information to and as we create create our

[1:13:07] Trustee Patrick: focus groups um i'm i'm pushing i i like to use the term round table just because it really helps

[1:13:14] Trustee Patrick: me but i i think it's the same thing whether it's a workshop focus group round table we're trying to

[1:13:20] Trustee Patrick: get that diverse voice together you know having a group of the same voice isn't going to help us

[1:13:25] Trustee Patrick: get to a new place we need to have um we need to hear those different perspectives and let them

[1:13:33] Trustee Patrick: hear each other as well because that'll help us get to where we we need to go so it's going to

[1:13:39] Trustee Patrick: be challenging to pick these groups and especially when you know if if we're trying to cross over and

[1:13:45] Trustee Patrick: have a regional concept of people coming from different islands and so forth coming together

[1:13:49] Trustee Patrick: um that's gonna be it's gonna be hard um time of day is very important if we're gonna do these

[1:13:55] Trustee Patrick: these groups uh you know a lot of our our islanders are workers and uh have families and um and i

[1:14:02] Trustee Patrick: covet i don't know are they in school out of school where things are going to be in the next

[1:14:06] Trustee Patrick: few weeks is going to be challenging but um who's at the table is going to be important

[1:14:14] Trustee Patrick: um sorry i'm just trying to run through um my questions um um and then in your

[1:14:25] Trustee Patrick: you're reporting and evaluating. Very important to agree. But I think we also need to be looking

[1:14:33] Trustee Patrick: at the who we're hearing from at every stage. What's the demographic? Who are we hearing from?

[1:14:38] Trustee Patrick: Is there a void? And then, you know, check in on how can we, how can we recruit? I saw you use

[1:14:46] Trustee Patrick: that term, we're gonna have to recruit some people, how do we recruit that voice, if it's missing?

[1:14:53] Trustee Patrick: so I think that's important in the evaluation and I think that was all I had I mean there's

[1:15:01] Trustee Patrick: some organizations some that I think are important that need to be listed I don't know Claire do you

[1:15:05] Trustee Patrick: want to just collect those and to keep a list running or what would be what would be helpful

[1:15:10] Trustee Patrick: to you yes

[1:15:12] Voice 13: we would ask as you notice groups that are missing could you please email the

[1:15:15] Voice 13: islands 2050 email address with those suggestions that would be very helpful it is an ever

[1:15:21] Voice 13: it is an

[1:15:22] Voice 13: ever-growing list there's

[1:15:23] Trustee Patrick: i i and it and this is important i think this is a good list to grow for

[1:15:26] Trustee Patrick: us to have those as we do our fan out that's

[1:15:29] Voice 13: right and not just for this engagement this

[1:15:31] Voice 13: growing this list will assist us in all the engagement that we do at the trust super i think

[1:15:35] Trustee Patrick: that's all i had for questions at this point and comments thank

[1:15:41] Trustee Luckham (probable): you trustee patrick uh

[1:15:43] Trustee Luckham (probable): Thank you,

[1:15:46] Trustee Fast: Chair. I'll be brief. I like the look of the process and all that kind of thing. I think

[1:15:54] Trustee Fast: it looks great. I'm looking forward to getting going on it. My question, as always, is how does

[1:16:01] Trustee Fast: Bowen Island Municipality fit in here? And for example, when I was looking at the groups, and I

[1:16:06] Trustee Fast: understand it's members of the public, thank you for the clarification and reminder, because it's

[1:16:11] Trustee Fast: It's been such a long time since we started the process back 18 months ago or longer.

[1:16:17] Trustee Fast: And so I just it occurred to me as looking at the list for Bowen that there are some

[1:16:24] Trustee Fast: groups missing, like the Bowen Islands Library and like the commit all the advisory committees

[1:16:30] Trustee Fast: to council, which is where a lot of the work on some islands trust related things happen.

[1:16:37] Trustee Fast: But I totally get it that this is for members of the public. And I'm going to be talking to our CAO on Bowen about how best for all of the Islands Trust projects and products that are coming up to better report on them than the little verbal report I give, just so that there's no surprises and things.

[1:17:08] Trustee Fast: so uh anyway but that helps about addition additions to islands to 2050 because there

[1:17:14] Trustee Fast: are some new groups that have come up and um uh and if there's specific changes like typos and

[1:17:21] Trustee Fast: things i'll just email you claire or would you like me to email um kirstie directly um i think

[1:17:29] Voice 13: if we can steer all project communication to islands 2050 i think that would be great and

[1:17:33] Voice 13: And then we can, yeah.

[1:17:35] Voice 13: Thank you.

[1:17:36] Trustee Fast: I'm just, yeah, great.

[1:17:37] Trustee Fast: I just like to get it going again.

[1:17:41] Trustee Fast: I'm reflecting back to September 2019

[1:17:44] Trustee Fast: when there was an open house

[1:17:46] Trustee Fast: to open the Trust Policy Statement Amendment Project

[1:17:51] Trustee Fast: at the Bowen Library on Bowen.

[1:17:52] Trustee Fast: And that seems so long ago.

[1:17:54] Trustee Fast: Okay, thank you very much.

[1:17:56] Voice 13: Thank you.

[1:17:57] Voice 13: And if I might just respond,

[1:17:58] Voice 13: the CAO I think has a plan to talk with the CAO at Bowen

[1:18:01] Voice 13: about coming to council

[1:18:02] Voice 13: Council to talk about where the project's at if that's okay to say Russ we're discussing how to

[1:18:08] Voice 13: involve Bowen Council and give them an update now we're into the new year okay thank you okay

[1:18:14] Voice 4: thank

[1:18:15] Voice 4: you uh Dan Rogers over

[1:18:17] Voice 9: to you thanks nice

[1:18:24] Trustee Rogers: to meet you Kirsty yes uh um I just have a couple of brief

[1:18:30] Trustee Rogers: comments and then a couple of questions um and actually one of my my um as I read through the

[1:18:37] Trustee Rogers: the materials and the presentation and the briefing note. I was quite impressed with

[1:18:44] Trustee Rogers: how easily it read and how easily it was for me to understand what a process that I don't always

[1:18:53] Trustee Rogers: understand all that well. So I thought it was well done. I just say, and I think this is more

[1:18:58] Trustee Rogers: for claire than it is for you um as a the only thing that i sort of glitched over was the um

[1:19:07] Trustee Rogers: on page 32 which is in the briefing note it says um the consultants will strive to be respectful

[1:19:18] Trustee Rogers: violence trust reconciliation principles and frankly i think we have to say in all circumstances

[1:19:25] Trustee Rogers: circumstances will respect uh islands trust reconciliations principles not strive to i i

[1:19:33] Trustee Rogers: just i think our commitment is stronger than striving these days and i hope anyway that's

[1:19:38] Trustee Rogers: the only only phraseology that i that i sort of glitched over as i went through the the documents

[1:19:45] Trustee Rogers: everything else uh was fine was uh good so that's my one one comment the other comment is sort of a

[1:19:52] Trustee Rogers: broad one i just wanted to and i i expect this is probably clear to you you've probably if you've

[1:19:58] Trustee Rogers: been through the previous material and you've seen um the consultation uh process that has come to

[1:20:07] Trustee Rogers: date and probably read some element of the uh of the commentary on the comp and there there's a

[1:20:16] Trustee Rogers: a bit of a theme that goes through some of the commentary that some members of the public feel

[1:20:25] Trustee Rogers: that they haven't been consulted. And of course, that's part of what Trustee Patrick was talking

[1:20:34] Trustee Rogers: about is that I think there's an element of the community that was not engaged by the process we

[1:20:44] Trustee Rogers: used which we thought was intended to engage for 18 months um and they only responded when specific

[1:20:52] Trustee Rogers: proposals were put on the table because uh that but i wanted but and so that i think that's i mean

[1:20:59] Trustee Rogers: you're the professional you probably notice that dynamic a lot in the world at large is people

[1:21:06] Trustee Rogers: don't always get engaged as on general principles and what they think or shouldn't shouldn't but

[1:21:12] Trustee Rogers: respond when there's specific proposals on the table. I did want to point out, and I expect

[1:21:17] Trustee Rogers: you'll find this as you go, the level of engagement and interest in, I'll even say pushback,

[1:21:27] Trustee Rogers: varies quite a bit from local trust area to local trust area.

[1:21:33] Trustee Rogers: And so you will need to tailor your engagement plan to the local trust areas where that

[1:21:41] Trustee Rogers: that interest and that and that engagement is the highest um and and i i i i just you know i'm

[1:21:50] Trustee Rogers: guessing claire can probably provide a lot of guidance as to where we're getting a lot of the

[1:21:55] Trustee Rogers: the feedback from and not not to single it anybody but for example my local trust area um is fairly

[1:22:04] Trustee Rogers: clearly, at least so far, not fully engaged in this process. They're aware of it, but there's

[1:22:14] Trustee Rogers: not a lot of, whereas PIC1, Salt Spring, North Pender, Saturna are very engaged. So just,

[1:22:23] Trustee Rogers: you're going to have to tailor your, I think it's going to be important to put the resources where

[1:22:30] Trustee Rogers: where where the people are um uh paying you know that are are engaged and want to have their voices

[1:22:37] Trustee Rogers: heard in a stronger way and i think you'll find that out relatively quickly it's not that people

[1:22:42] Trustee Rogers: in galliano or gabriela or denman i don't don't care because they clearly do but but they aren't

[1:22:48] Trustee Rogers: as actively engaged yet anyway so but you'll find that out so but i think that you'll find that

[1:22:54] Trustee Rogers: that's the case. I have a couple of questions, and they're very broad as well. I want to react,

[1:23:02] Trustee Rogers: I wanted to ask the question about, and it's sort of a bit of a modification of some of the

[1:23:09] Trustee Rogers: commentary from Trustee Vice Chair Patrick, which is, how are you planning to select the people in

[1:23:15] Trustee Rogers: your focus groups because you know that that will be key to how they work yeah have you given some

[1:23:24] Trustee Rogers: consideration to that yet or is that is that yet to be determined we

[1:23:30] Voice 10: it it is the discussion we

[1:23:33] Voice 10: start as soon as tomorrow in collaboration with uh staff um and i appreciate um that um i was

[1:23:43] Voice 10: was mentioning that techniques have various strengths and constraints and the idea of

[1:23:52] Voice 10: doing the focus groups I think are important. I think it gives us an opportunity to put a bit

[1:23:59] Voice 10: of a microscope on some perspectives on the public discourse that you guys have been hearing

[1:24:06] Voice 10: and that does mean for those to be most effective it does mean that the participation is limited so

[1:24:13] Voice 10: So it does mean that not everybody who identifies as an interested or affected party is at a focus group.

[1:24:21] Voice 10: But I think they're still very important to do to help us make sure that we have refined our questions and all of our other processes to make sure that we are capturing that as we go.

[1:24:36] Voice 10: and so if there is a individual group or organization that isn't in a focus group

[1:24:44] Voice 10: we strongly encourage them to be included in there or to participate in the workshop

[1:24:50] Voice 10: which will have broader participation and sort of wider attendance and from sort of those

[1:25:02] Voice 10: multiple perspectives. The focus groups are intended to be a preliminary pulse

[1:25:08] Voice 10: check as we go into engagement and so we will be looking at them as a way to sort

[1:25:18] Voice 10: of sample different perspectives so it will be again we haven't got into

[1:25:24] Voice 10: specifics of what the what the makeup of each of those focus groups will be but

[1:25:29] Voice 10: But it's important to note that it's a pulse check.

[1:25:32] Voice 10: It's a moment in time from different perspectives,

[1:25:35] Voice 10: different community organization perspectives,

[1:25:38] Voice 10: different community sector perspectives,

[1:25:41] Voice 10: some service organizations, some businesses,

[1:25:43] Voice 10: some grassroots organizations

[1:25:45] Voice 10: and environmental type organizations.

[1:25:48] Voice 10: And that these are not, this is not a,

[1:25:51] Voice 10: the focus groups are not as described,

[1:25:55] Voice 10: are certainly not, they're not ongoing.

[1:25:57] Voice 10: going. They're not, they don't replace any other engagement input opportunity. They're not more or

[1:26:08] Voice 10: less important than any other opportunity. And I think that's important because you were talking

[1:26:14] Voice 10: a little bit about, you were talking a little bit about people care, but they maybe weren't

[1:26:22] Voice 10: as involved in this process and Trustee Patrick you were talking a little bit about we have 12,000

[1:26:28] Voice 10: people but only 500 came out that's a great turnout FYI that's excellent but that is because

[1:26:35] Voice 10: people have so many competing things for their time individuals have so many competing interests

[1:26:40] Voice 10: for their time that we want to provide a balance of opportunities that respect those competing

[1:26:47] Voice 10: interest so that we can hear from as many people as possible where time or location

[1:26:53] Voice 10: or information might be a barrier. So I think the focus groups will be an important input in a

[1:27:02] Voice 10: holistic plan, but they are not the only input. So I do caution against thinking that those are

[1:27:10] Voice 10: the only way we're going to hear from people because to be most effective, they need to be

[1:27:14] Voice 10: sort of small group discussions and by that nature uh one of the constraints of them is that they

[1:27:19] Voice 10: limit participation but they are not um they are not they're one piece of the puzzle and so i think

[1:27:29] Voice 10: that um i think that if anybody is an interested and effective party and we can't accommodate them

[1:27:37] Voice 10: functionally and still maintain the integrity of the technique um in the focus groups then i would

[1:27:43] Voice 10: strongly encourage them to participate in the workshop and online um so that we can make sure

[1:27:48] Voice 10: that we're hearing from as many people as possible i don't know

[1:27:53] Trustee Rogers: if that answered your question but

[1:27:54] Trustee Rogers: that's well it does well it doesn't really because i'm guessing you haven't determined how

[1:27:59] Trustee Rogers: uh to select those folks and i'll just like if i could just say this uh first of all um

[1:28:08] Trustee Rogers: i agree i totally agree with everything you just said um and accept what you just said

[1:28:14] Trustee Rogers: however they will become a bit of a focus if you will of folks why wasn't i chosen to be

[1:28:22] Trustee Rogers: in the focus group um i mean that's the sort of thing uh you're you're bound to hear so it's

[1:28:30] Trustee Rogers: important to have a wide variety of groups uh a wide variety of opinions in those focus groups

[1:28:36] Trustee Rogers: but i'm again i'm telling you what you already know um so my only reminder

[1:28:40] Voice 10: but

[1:28:41] Trustee Rogers: but it's just

[1:28:42] Trustee Rogers: It's just that I will predict that you will get, there will be some, this, the focus groups were the, you know, why was not our voice at that focus group?

[1:28:55] Trustee Rogers: I mean, there's, you know, you can sort of broadly generalize relating to what some of the feedback we've got, but there's a lot of very thoughtful opinion out there that of people who, and it's going to be challenging to pick them and do it.

[1:29:09] Trustee Rogers: So, which actually leads me to my second, and it's a bigger question, and a more general question.

[1:29:21] Trustee Rogers: How confident are you with COVID and wherever else we are that this timeframe is actually doable?

[1:29:31] Voice 8: Oh, COVID.

[1:29:33] Trustee Rogers: I know, here we are, right?

[1:29:36] Trustee Rogers: Right. You put your your bid in and we looked like we were, you know, sliding into a recovery and and all of a sudden we're ramped up again.

[1:29:45] Trustee Rogers: And we're yeah, you probably didn't sit through the early part of this meeting, but for the later part, you know, we're we're canceling or changing meetings in our own our own world.

[1:29:56] Trustee Rogers: And so is everybody, et cetera, et cetera. So.

[1:30:00] Trustee Rogers: i noticed this is sort of like a february march endeavor and i went oh um that's pretty

[1:30:09] Trustee Rogers: that's pretty ambitious um given where we're at so i i guess i'm just putting that out there and

[1:30:16] Trustee Rogers: wondering how because i agree with trustee patrick although it can't the discussion cannot go on

[1:30:23] Trustee Rogers: forever i mean there's always this balance between well when is the when is the consultation

[1:30:29] Trustee Rogers: consultation you know full and complete enough and that we do that and saying well we're finished

[1:30:35] Trustee Rogers: the consultation I mean that's that's always a challenging thing because there's always one

[1:30:40] Trustee Rogers: more person that puts their hands up and says I wanted to talk to you too you know four months

[1:30:45] Trustee Rogers: after you've passed the bylaw but why wasn't why didn't I know about this and anyway so but I

[1:30:54] Trustee Rogers: I wonder whether or not that is how confident you are

[1:30:58] Trustee Rogers: or what you think about whether or not this is doable.

[1:31:02] Trustee Rogers: And maybe that's an iterative thing,

[1:31:03] Trustee Rogers: that it's all going to be iterative.

[1:31:05] Trustee Rogers: We're just going to have to go with the flow.

[1:31:08] Voice 10: I will say the last,

[1:31:12] Voice 10: when I was looking at the engagement in phase one

[1:31:16] Voice 10: that was done in 2019,

[1:31:18] Voice 10: pre-COVID just feels like a century ago.

[1:31:20] Voice 10: go. So I can't believe I'm saying just in the last sort of two years, having to be nimble about

[1:31:31] Voice 10: changing our approach and changing our timelines, that is par for the COVID course. So certainly,

[1:31:41] Voice 10: I think that's something we can take back and talk with staff about if we want to look at a

[1:31:46] Voice 10: a new timeline, even as early as when we were putting this together, putting the plan together

[1:31:53] Voice 10: in late December, early January, it changed that fast. So I certainly think that's something that

[1:32:00] Voice 10: we can take back for discussion with Claire and her group and the project team. So that we can

[1:32:07] Voice 10: look at how we can better accommodate the current set of restrictions and the current wave that

[1:32:13] Voice 10: we're in. I do think also we can, it's always the balance. You also, you can't stop living

[1:32:26] Voice 10: because of COVID, but you want to make sure that we are being safe and respectful and accommodating

[1:32:32] Voice 10: changes that come about because of COVID. So I think that we can, certainly I will take it back

[1:32:38] Voice 10: to the project team to talk about timing and whether there's some room to adjust there and I

[1:32:44] Voice 10: think that we can also look at ways we like one of the things about the community pop-up techniques

[1:32:51] Voice 10: one of the advantages of those is that they can be low and even no contact we can they aren't

[1:32:59] Voice 10: a group of people necessarily together for extended periods of time which can be a risk

[1:33:06] Voice 10: factor, we can be in areas with good ventilation, people are passing by as opposed to all together

[1:33:15] Voice 10: in a room for a long amount of time, and we can use things like laminated materials that we can

[1:33:21] Voice 10: sanitize in between people looking at them. So there are ways to adapt the events themselves,

[1:33:26] Voice 10: and we can, and I can definitely take back looking at the timeline and refining that in light of

[1:33:34] Voice 10: of Omicron.

[1:33:36] Voice 10: So I'll bookmark that with Claire,

[1:33:39] Voice 10: but so I know that's not a specific,

[1:33:41] Voice 10: we can change it to this timeline,

[1:33:43] Voice 10: but we can definitely take a look at the timeline

[1:33:46] Voice 10: and adjust it based on COVID.

[1:33:48] Voice 10: That is just the way of the world these days.

[1:33:52] Voice 10: So I think that's a totally fair question

[1:33:54] Voice 10: that we can take back to the team.

[1:34:00] Trustee Rogers: Thank you.

[1:34:00] Trustee Rogers: That's all I have.

[1:34:02] Trustee Luckham (probable): Thank you.

[1:34:02] Trustee Luckham (probable): you um you know i want to respect the time that we have available um i certainly agree with

[1:34:09] Trustee Luckham (probable): everything the most part that i've heard and are important things for you and us to reflect on

[1:34:17] Trustee Luckham (probable): i'm just going to go through my own little uh list of things but right at the top of the list i think

[1:34:23] Trustee Luckham (probable): is indeed the the covid situation contributes an anxiety to the members of the public

[1:34:33] Trustee Luckham (probable): like that they are being disenfranchised or not because we're conducting this in this time that

[1:34:40] Trustee Luckham (probable): they're not being provided the freedom or the opportunity to participate that's just a reality

[1:34:44] Trustee Luckham (probable): the government is is coming to grips with how can we continue business in this lockdown mode

[1:34:51] Trustee Luckham (probable): scenario or thing so that's just the reality that i i know that you understand that what i do wonder

[1:34:59] Trustee Luckham (probable): about before I kind of get to some of my detail things is obviously we could have a from just

[1:35:05] Trustee Luckham (probable): from what you've heard just in the last 45 minutes half an hour we could go really in depth here to

[1:35:11] Trustee Luckham (probable): discuss and the details obviously this is a proposal that you're bringing forward this is

[1:35:16] Trustee Luckham (probable): what we're going to do this is how we're going to roll it out but I do wonder about the check-ins

[1:35:21] Trustee Luckham (probable): and how is that going to be facilitated as we move forward so that as the overseers of the

[1:35:28] Trustee Luckham (probable): the organization at the executive committee that we're we're we're confident that it's going in the

[1:35:34] Trustee Luckham (probable): right direction we're not missing anything and all that sort of thing and so that regular reporting

[1:35:38] Trustee Luckham (probable): piece um and so maybe i'll just let you answer that and then um and then i'll just go through

[1:35:48] Trustee Luckham (probable): the things that i've got on my list to mention um

[1:35:55] Voice 10: from our perspective uh as a consultant we

[1:35:59] Voice 10: We are just in the middle of setting up our weekly check-ins with the project team and

[1:36:07] Voice 10: our detailed work plan in terms of developing out these specific items, these very specific

[1:36:15] Voice 10: tasks.

[1:36:16] Voice 10: So in terms of our check-in with staff, it will be weekly.

[1:36:21] Voice 10: And so we will be touching base regularly to make sure that we're on track that way.

[1:36:26] Voice 10: as far as reporting into executive committee I may need to defer to Claire there a little bit

[1:36:32] Voice 10: I think our intention is that there would be a couple of touch points over the duration of the

[1:36:38] Voice 10: engagement implementation but I just I'm less familiar with your reporting processes that way

[1:36:47] Voice 10: so Claire if you don't mind jumping in on that front I will defer to you

[1:36:52] Voice 13: yes thank you certainly

[1:36:54] Voice 13: Certainly, staff will be reporting at every executive committee meeting.

[1:36:57] Voice 13: I'm sure this will be a topic at Trust Programs Committee.

[1:37:00] Voice 13: We have asked ISL to come to Trust Council in March.

[1:37:03] Voice 13: So we are really anticipating that we will be checking in with you at every opportunity that you have.

[1:37:09] Voice 13: Certainly, if there are requests for additional information, staff would be happy to accommodate that.

[1:37:14] Voice 13: I think we will certainly be advising local trust committees once we have a plan of what the plan is.

[1:37:20] Voice 13: but yeah ideas and suggestions welcome as to how we can internally or externally share the

[1:37:26] Voice 13: information would be good and I'll speak to communications for the project generally once

[1:37:29] Voice 13: we've concluded this part of the presentation.

[1:37:32] Trustee Luckham (probable): Great thank you so just my remarks then

[1:37:37] Trustee Luckham (probable): are varied but I want to start off with the notion that and I said this in the past and others

[1:37:45] Trustee Luckham (probable): said it too that is you have a document and if it looks like a bylaw smells like a bylaw

[1:37:50] Trustee Luckham (probable): it must be a bylaw and we can't unknow what we know and a lot of the conversation that's out there

[1:37:58] Trustee Luckham (probable): is about that bylaw which has not been given first reading but to some it's a fait accompli

[1:38:04] Trustee Luckham (probable): we have to walk back from that into a place of what i'm anticipating is that we're doing public

[1:38:11] Trustee Luckham (probable): public consultation. And indeed, the question has arisen here and in other forums about the

[1:38:16] Trustee Luckham (probable): amendments. But I think, and correct me if I'm wrong, is that we're actually going out for public

[1:38:24] Trustee Luckham (probable): consultation on what people think. We've revisited that. You used some language about stepping back

[1:38:29] Trustee Luckham (probable): and revisiting it and going into this next more robust phase. How is it that we're going to

[1:38:35] Trustee Luckham (probable): reconcile that or do we need to because obviously at some point a new draft version of this will

[1:38:42] Trustee Luckham (probable): become apparent to everyone um and i'm i guess mostly it's an awareness thing that i'm saying

[1:38:49] Trustee Luckham (probable): so they're not specific questions but we've also received feedback on the formal referral process

[1:38:55] Trustee Luckham (probable): and we've got comment from the public on that process and well how are you going to do this

[1:39:00] Trustee Luckham (probable): and when you're going to do this and are you expecting us to consult so you're likely to get

[1:39:05] Trustee Luckham (probable): repeats of everything that we've seen which is i honestly find it overwhelming the i don't know

[1:39:11] Trustee Luckham (probable): hundreds of submissions from people on the 2050 uh database there of everything that we've received

[1:39:18] Trustee Luckham (probable): and and indeed a lot of people of the strongest message i got from all of that stuff is i never

[1:39:27] Trustee Luckham (probable): heard about this before how how come it's so far advanced that i've never heard about it

[1:39:32] Trustee Luckham (probable): And indeed, I'm thankful to some of the groups that have organized themselves to get the message out to people that indeed people that haven't paid attention are now, oh gosh, what's going on? So this is a real amazing opportunity. We've got an audience to get our message across.

[1:39:50] Trustee Luckham (probable): cross. So all of that makes this an incredibly complex and challenging moment. So I've heard,

[1:39:59] Trustee Luckham (probable): and I'm just emphasizing that it's really, really critically important that we get an entire,

[1:40:04] Trustee Luckham (probable): a diverse number of voices. I will say that there's some absence in that group of voices,

[1:40:11] Trustee Luckham (probable): because those that have expressed the greatest concern don't necessarily represent all 30,000

[1:40:19] Trustee Luckham (probable): people in the Alice Trust. And it's interesting that I'm guessing that's 5% of the population

[1:40:26] Trustee Luckham (probable): on Salt Spring responded to the Ganges Village plan. I think on an average day at the Alice

[1:40:31] Trustee Luckham (probable): Trust, we would actually consider that to be pretty good. But the truth is, it's just what's

[1:40:36] Trustee Luckham (probable): been pointed out to us is just not good enough. But when is good enough? That becomes the challenge.

[1:40:43] Trustee Luckham (probable): um we think we've upped our game quite a bit over the last number of years by creeping it up to

[1:40:50] Trustee Luckham (probable): what claire i think is referred to as not statistically reliable when you do a survey

[1:40:55] Trustee Luckham (probable): and you don't get enough to make it tangible um how do we get above that threshold and the

[1:41:00] Trustee Luckham (probable): island's trust is not unique in that all local governments have this trouble it's always at the

[1:41:05] Trustee Luckham (probable): last moment that people jump in um yeah uh there's so many things to talk about uh with respect to

[1:41:18] Trustee Luckham (probable): this um but what's important in this is and i'm i'm maybe more alert to that is that we always

[1:41:26] Trustee Luckham (probable): talk about educating people and in fact in your report it says that we want people to

[1:41:32] Trustee Luckham (probable): understand what we're doing and trust us and all this kind of stuff and it's important that we

[1:41:37] Trustee Luckham (probable): We simply listen and that there really isn't necessarily

[1:41:40] Trustee Luckham (probable): that we're educating because I think that we need to learn

[1:41:44] Trustee Luckham (probable): in this process as much as any.

[1:41:46] Trustee Luckham (probable): Certainly the mandate of the Islands Trust

[1:41:49] Trustee Luckham (probable): is not something that is wholeheartedly welcomed by many

[1:41:52] Trustee Luckham (probable): and some of those voices are afraid of that, I would say.

[1:41:58] Trustee Luckham (probable): But we need to at least come to a place of understanding

[1:42:01] Trustee Luckham (probable): and respect and certainly trust is something

[1:42:04] Trustee Luckham (probable): that we need to build that it will be through our efforts and through this work that we will

[1:42:10] Trustee Luckham (probable): build that trust some people suggest that we've lost the trust of citizens certainly that may

[1:42:16] Trustee Luckham (probable): very well be the case but maybe some didn't actually have not really provided us or given

[1:42:21] Trustee Luckham (probable): us that trust already because maybe they're new and they're not they didn't know who we were or

[1:42:26] Trustee Luckham (probable): what we were doing up until this moment and so we need to develop that trust and indeed it's

[1:42:31] Trustee Luckham (probable): interactions and what we do and what we say that people will trust us and if we can get to that

[1:42:36] Trustee Luckham (probable): place then that's going to help us have a much more open conversation so the work the work you

[1:42:43] Trustee Luckham (probable): have before you is incredible and i'm at a 10 000 foot level i love what i've read in your report

[1:42:50] Trustee Luckham (probable): looks beautiful i personally am too close to this and can't necessarily be that objective

[1:42:57] Trustee Luckham (probable): perspective and all of us in the room are too close to it because we know what the policy is

[1:43:02] Trustee Luckham (probable): and we know what the process is on any day of the week you can go and check in on the media

[1:43:07] Trustee Luckham (probable): that's out there and find as you pointed out in your report misinformation or misinterpretation

[1:43:13] Trustee Luckham (probable): of information or processes and a lack of understanding but somehow we need to build

[1:43:18] Trustee Luckham (probable): that trust to open up that door so that understanding can grow from that it's not for

[1:43:23] Trustee Luckham (probable): us to tell them this is you don't understand the question this is what it is we need to build on

[1:43:28] Trustee Luckham (probable): that so i'm not going to go on any further i could but i won't uh ceo hudson you have some remarks

[1:43:35] Trustee Luckham (probable): well

[1:43:36] Voice 3: thank you very much mr chair into executive committee i

[1:43:38] Voice 3: just want to thank kirsty and then

[1:43:40] Voice 3: claire of course uh for the presentation and just make a couple um quick comments as as we um

[1:43:47] Voice 3: probably conclude um of course i've had the benefit of sitting through um reading lots

[1:43:52] Voice 3: of different strategies or approaches for dealing with engagement or public communication and I just

[1:43:58] Voice 3: want to characterize ISL and what QPTS has provided us and if I in looking at this proposal

[1:44:07] Voice 3: what I see is density density of engagement and a multitude of touch points and that is what really

[1:44:16] Voice 3: really left out in this particular approach.

[1:44:19] Voice 3: And for what we're facing, I think this is the right approach.

[1:44:23] Voice 3: The reason being is that as EC has described,

[1:44:29] Voice 3: people have self-identified as interested.

[1:44:31] Voice 8: And

[1:44:32] Voice 3: I think in some ways it's easy to work with people like that,

[1:44:36] Voice 3: whether they're for your proposal or not, because they've self-identified.

[1:44:41] Voice 3: But we won't be successful if we just deal with that contingent of people

[1:44:45] Voice 3: or provide space for them.

[1:44:48] Voice 3: There's the opportunity for breadth,

[1:44:51] Voice 3: I think with this engagement process or approach,

[1:44:54] Voice 3: and that's to get the people

[1:44:55] Voice 3: that Trustee Rogers was talking about,

[1:44:57] Voice 3: the people that maybe are on an island

[1:44:59] Voice 3: that aren't particularly engaged.

[1:45:01] Voice 3: They don't have

[1:45:01] Voice 3: to be 100% engaged,

[1:45:03] Voice 3: but if they're more than they were before

[1:45:04] Voice 3: and they understand the trust better,

[1:45:06] Voice 3: that will be another measure of success

[1:45:09] Voice 3: as much as dealing with a specific

[1:45:11] Voice 3: issue-oriented question is.

[1:45:14] Voice 3: So that's why I think the density

[1:45:15] Voice 3: and the touch points and the options that we've got here

[1:45:18] Voice 3: and what seems like demonstrated flexibility

[1:45:22] Voice 3: on addressing and correcting as we go forward

[1:45:25] Voice 3: is a real strength.

[1:45:27] Voice 3: You know, when we talk about online and live,

[1:45:31] Voice 3: this proposal has a sum of each,

[1:45:33] Voice 3: but I suspect in our futures that engagement,

[1:45:39] Voice 3: we have gone from just being live

[1:45:41] Voice 3: as the most effective way to do things

[1:45:43] Voice 3: And online engagement and electronic engagement post-COVID is going to be a way to get more and more people involved more often.

[1:45:54] Voice 3: So I think our futures will always be some version of what we're seeing right now as the most effective way to get many people involved, not just self-identified people.

[1:46:05] Voice 3: people. So I'm less concerned that COVID itself is going to limit the ability to have to get some

[1:46:15] Voice 3: important feedback on the document. I also want to remind EC that we have a communications function

[1:46:21] Voice 3: that's going to be running non-parallel but together with the work that Christy's doing

[1:46:27] Voice 3: and that's going to support that engagement process and provide communications touch points

[1:46:34] Voice 3: and explain how we're doing things as we're doing it at the same time and of course the

[1:46:39] Voice 3: grand question is always when is good enough yeah and um i know just christy and her group

[1:46:46] Voice 3: are going to take us farther towards um what's good enough ultimately you know the people on

[1:46:52] Voice 3: the ground and um you sitting at this table and trust counselor could be determining when

[1:46:57] Voice 3: when do you feel in that you've got feedback from people that's meaningful enough to express

[1:47:03] Voice 3: express in this bylaw, which is going to take us forward into a 10 or 15 year horizon. So that

[1:47:11] Voice 3: part's going to be on us as we go forward. So thank you for the opportunity. And thanks again

[1:47:16] Voice 3: for the presentation.

[1:47:18] Trustee Luckham (probable): Okay. And also for me, thank you very much, Christy. And thank you,

[1:47:22] Trustee Luckham (probable): Claire, for supporting this. So I see, Trustee Fast, you have your hand up. And I'll let you

[1:47:29] Trustee Luckham (probable): have the floor. But perhaps we can wrap this up and move on the rest of our agenda as well.

[1:47:34] Trustee Luckham (probable): trustee fast over here sure

[1:47:36] Trustee Fast: i'll just be brief um i just haven't heard the word youth uh

[1:47:40] Trustee Fast: our conversation today i've seen school boards in the report and uh just wondering if i can ask

[1:47:47] Trustee Fast: christy if she's got any uh ideas for how you might reach out to high school students or the

[1:47:54] Trustee Fast: some of the um uh younger people on islands am

[1:48:02] Voice 10: i still i'm not muted anymore okay um we have some

[1:48:06] Voice 10: ideas around how we want to do that and part of that is some conversation has come up and I think

[1:48:14] Voice 10: it's vitally important to reach out to groups, community influencers who have their own networks

[1:48:21] Voice 10: who can pass the word for us. So that's part of the way we intend to reach out to youth is

[1:48:24] Voice 10: approaching schools, approaching youth groups, encouraging participation and then also that some

[1:48:31] Voice 10: of our materials and opportunities are youth friendly, public friendly generally but also

[1:48:42] Voice 10: youth friendly so that we don't encourage them to come out and ask them, forgive me because we do

[1:48:50] Voice 10: want them to know what's in it, but ask them to read a bylaw because that is difficult for

[1:48:57] Voice 10: the general public but it's also very difficult for youth but it doesn't mean that we can't

[1:49:01] Voice 10: shape how we're asking questions about the bylaw potential amendments um in a way that we can get

[1:49:07] Voice 10: some input from them so i think that's our intention if that helps answer that question

[1:49:12] Trustee Fast: thank you sounds inclusive and that they'll be invited that's what i wanted to hear thank you

[1:49:16] Trustee Fast: for sure thank

[1:49:19] Trustee Luckham (probable): you so uh vice chairs and uh claire um do you want to take on just a five minute

[1:49:24] Trustee Luckham (probable): breather here and then come back and we'll continue on with claire's uh report so thank you

[1:49:29] Trustee Luckham (probable): again christy to you and your team and i look forward to the engagement thank you everybody

[1:49:34] Voice 10: lovely to chat with you all today so

[1:49:39] Trustee Luckham (probable): five minutes adequate can we run down the stairs

[1:49:44] Trustee Luckham (probable): yeah seven minutes the ceo's okay ten

[1:49:48] Voice 9: minutes okay

[1:49:49] Trustee Luckham (probable): ten minutes let's come

[1:49:50] Voice 9: back at 11 o'clock

[2:01:42] Voice 9: friday's event you are claire's update fred are you back with us perfect hello

[2:01:54] Voice 9: thank you for everything you

[2:01:56] Trustee Luckham (probable): and your team over to you thank

[2:01:59] Voice 13: you very much and uh yes happy new

[2:02:01] Voice 13: year to all and i'm happy to speak to the briefing that we provided um as it compared to the

[2:02:09] Voice 13: engagement plan and just speak to where we're at with the project generally if that's appropriate

[2:02:13] Voice 13: Right now,

[2:02:14] Trustee Luckham (probable): I'll go back

[2:02:17] Voice 13: there and then perhaps we'll circle back to policy statement.

[2:02:26] Trustee Luckham (probable): Sure. Oh, well, you know, whatever you feel is the most whatsoever is on your mind in the

[2:02:33] Trustee Luckham (probable): most immediate moment, you want to wrap up that discussion we just had, and then go to your

[2:02:38] Trustee Luckham (probable): follow up.

[2:02:40] Voice 13: Okay, for me, I think that might, that might be the easiest thing just to stick

[2:02:44] Voice 13: with the topic that we've got at hand right now i

[2:02:47] Trustee Luckham (probable): agree go ahead okay

[2:02:49] Voice 13: so um just wanted to follow

[2:02:51] Voice 13: up and thank kristy for um her presentation and just advise that we as a project team are going

[2:02:57] Voice 13: to be working closely with isl and all the next steps um the briefing that we've provided you and

[2:03:02] Voice 13: i'm just going to circle back there for myself um just outlines where we're at in the process

[2:03:08] Voice 13: Beyond public engagement, we are looking at project management generally, and in the coming weeks we'll be working towards working with the Trust Programs Committee.

[2:03:19] Voice 13: I understand that we are looking forward to hearing from trustees around what they've heard during their portion of engagement with their communities that was undertaken through the fall, and we'll be collating those results for the Trust Programs Committee to review.

[2:03:32] Voice 13: view. In addition, as you noted, I would like some direction around the request we heard from

[2:03:38] Voice 13: Trustee Patrick around the context now of that Salt Spring request. I've also got the LTC request

[2:03:43] Voice 13: from Maine, so it would be helpful just to have some idea of expectations from Executive Committee.

[2:03:49] Voice 13: I will note our staff resources aren't quite strained at the moment with the many initiatives

[2:03:54] Voice 13: on the go, and particularly this large project. Really, in terms of where we're at, we're looking

[2:04:00] Voice 13: forward to the engagement. As we noted, we will be talking about timelines and we'll really keep

[2:04:05] Voice 13: an eye on COVID and when we think this wave will peak and whether in-person events in March are

[2:04:10] Voice 13: still practical. So we'll keep you really informed as we move forward with that advice giving around

[2:04:16] Voice 13: that. And I'm happy to take questions. I think I'll leave it at that. I would just also note

[2:04:21] Voice 13: that I am working hard to find communication support for this project and hope to get a

[2:04:26] Voice 13: contract in place in the next sort of 10 days or so for someone to help us support with the more

[2:04:32] Voice 13: to add value to what isl is doing and reach out to communities and share the information and the

[2:04:38] Voice 13: opportunities and be really proactive around sharing information and correcting misinformation

[2:04:44] Voice 13: so i'm hopeful that'll be able to have some news for you on that soon certainly got some

[2:04:48] Voice 13: good people that we think might be able to be assistive at this point okay any questions for

[2:04:56] Voice 4: to the director, Laura Patrick.

[2:05:00] Trustee Patrick: Said one that I didn't really bring up previously

[2:05:04] Trustee Patrick: and it kind of relates to the questions

[2:05:07] Trustee Patrick: that we were posed to respond back to

[2:05:10] Trustee Patrick: that you'll become bringing together for that.

[2:05:13] Trustee Patrick: So I got one was regarding structure

[2:05:16] Trustee Patrick: and I find that an interesting issue

[2:05:21] Trustee Patrick: because I think the public engagement

[2:05:24] Trustee Patrick: is primarily focused on content um and i think that's what generally the public is interested

[2:05:31] Trustee Patrick: in is content and so but the structure issue is an interesting question what you know because it's a

[2:05:39] Trustee Patrick: what does that exactly mean and all of all of those things i just wanted to just pose that i

[2:05:43] Trustee Patrick: i don't have an answer but i think that's a different issue and to some to some extent

[2:05:48] Trustee Patrick: um and it might depend on what direction a structure is considered so i i just wanted

[2:05:54] Trustee Patrick: to raise that as something that sort of hangs out there for me that i'm not entirely understanding

[2:06:04] Voice 13: were you wanting a comment on that or you're simply sharing well

[2:06:07] Trustee Patrick: i guess you know is there

[2:06:08] Trustee Patrick: is there an intent to have that looked at differently is there is there two questions

[2:06:12] Trustee Patrick: there structure and content and are they being handled differently or are they intended to get

[2:06:16] Trustee Patrick: feedback from this public engagement on structure um

[2:06:20] Voice 13: so i think certainly everything's

[2:06:22] Voice 13: on the table in terms of the commentary the public would like to provide to us I think it is you know

[2:06:27] Voice 13: I think likely we're likely to hear more about content people really want to know about the

[2:06:32] Voice 13: substance of policies and how it might affect them and affect their communities and ecosystems

[2:06:36] Voice 13: I do think Trust Programs Committee is going to be hearing from trustees about what they've heard

[2:06:40] Voice 13: with regard to that and certainly I think it will be a topic discussed at Trust Programs Committee

[2:06:45] Voice 13: to provide advice around whether or not Trust Council wishes to change the structure of the

[2:06:49] Voice 13: the document to present the you know likely similar information in a different method that

[2:06:55] Voice 13: might be more easily understood or conveyed differently so certainly I think it's up to

[2:06:59] Voice 13: trust council to set the scope of what they would like done with this document and we're here to

[2:07:04] Voice 13: support that but again I think we look forward to the public telling us everything that matters to

[2:07:09] Voice 13: them and and trustees as well if that's helpful yeah we're open to hearing everything all in it

[2:07:15] Voice 13: you know hearing everything everyone would like to say and then looking forward to getting advice

[2:07:20] Voice 13: and direction from trust council okay

[2:07:26] Voice 9: thank you uh

[2:07:27] Voice 4: is there

[2:07:28] Trustee Luckham (probable): the other vice chairs no okay so let's

[2:07:31] Trustee Luckham (probable): go then to uh no

[2:07:33] Trustee Rogers: no my hands up sir

[2:07:34] Trustee Luckham (probable): oh so oh that's funny it was hidden on your snow bear

[2:07:37] Trustee Luckham (probable): painting over there okay go ahead

[2:07:39] Trustee Luckham (probable): oh

[2:07:41] Trustee Rogers: i still i don't have a i

[2:07:43] Trustee Luckham (probable): didn't see it for some reason

[2:07:44] Trustee Rogers: Okay. So a couple of things. One is, I just have to say, I'm finding this whole iteration of the commentary from the trustees and actually even the email from you, Mr. Chair, and the Chair of Trust Programs to be a bit interesting,

[2:08:11] Trustee Rogers: because I always understood the motion that was passed in July of 2021 to be get the trust the

[2:08:21] Trustee Rogers: draft out to your your employee your your members and and ask them to send their commentary into the

[2:08:29] Trustee Rogers: Islands 2050 email so that's what I did I told them to send their commentary to Islands 2050

[2:08:39] Trustee Rogers: I know that on a number of islands, there have been a bunch of community meetings on some islands, I'm guessing Salt Spring, North Pender, Maine, I know there's places where there's been a lot of community personal feedback, or trustees out there in the community getting a lot of feedback.

[2:08:58] Trustee Rogers: back but uh really i always understood and i was sort of hoping that that what trust policy

[2:09:06] Trustee Rogers: committee programs committee would actually do is bring bring some of the suggestions from trustees

[2:09:13] Trustee Rogers: that they had prepared for july to amend the trust policy suggestions to amend the trust policy

[2:09:20] Trustee Rogers: statement to the trust programs committee i guess we'll see how that all plays out when we get the

[2:09:26] Trustee Rogers: trust programs committee but that's the way i understood it because um i don't really have much

[2:09:32] Trustee Rogers: to report from my community i because i asked them to send their commentary into islands 2050. um

[2:09:40] Trustee Rogers: i i one i'm curious about the the um uh what your request is related to their two requests from san

[2:09:51] Trustee Rogers: and Salt Spring, and the one that I'm involved in is Main Island, you said you want some direction

[2:09:57] Trustee Rogers: or something, because it was interesting, as you know, most local trust committees

[2:10:03] Trustee Rogers: declined to respond to the formal referral that went out to them,

[2:10:09] Trustee Rogers: saying, well, we'll wait for the formal engagement, the third phase of the formal

[2:10:13] Trustee Rogers: engagement process, and see how, what that brings, and then we'll do a response.

[2:10:18] Trustee Rogers: um but here you had a response from me that said you know we don't have any formal response but we

[2:10:27] Trustee Rogers: want to make sure we have a public process that's this and i i understand the engagement processes

[2:10:32] Trustee Rogers: are going to be on island activities are you are you are you concerned that that request

[2:10:38] Trustee Rogers: is is beyond the scope of the engagement process no

[2:10:43] Voice 13: uh so what i'm just looking to make sure is

[2:10:46] Voice 13: is that the public engagement plan as put forward

[2:10:49] Voice 13: would satisfy really the intent of those two motions

[2:10:52] Voice 13: or is there something additional?

[2:10:53] Voice 13: I wasn't at those meetings,

[2:10:55] Voice 13: haven't had an opportunity yet to really dive in,

[2:10:57] Voice 13: but I think my hope is that the engagement plan

[2:10:59] Voice 13: with the on island and all the virtual opportunities

[2:11:01] Voice 13: would satisfy what's being asked for

[2:11:03] Voice 13: by those local trust committees,

[2:11:05] Voice 13: but would like to just check and see

[2:11:07] Voice 13: whether you have advice around whether indeed

[2:11:09] Voice 13: I should be going to a local trust committee

[2:11:10] Voice 13: to provide additional information.

[2:11:12] Trustee Rogers: so all no all main island said is make sure you come to our island and answer questions um that's

[2:11:21] Trustee Rogers: all they said and they said half we we think that'll take half a day um it either in conjunction

[2:11:27] Trustee Rogers: with the local trust committee or not uh doesn't really matter um there was some suggestion it

[2:11:33] Trustee Rogers: might work better in conjunction with local trust committee meeting or might be a standalone meeting

[2:11:39] Trustee Rogers: but they just wanted to have someone other than the two trustees having to answer questions okay

[2:11:47] Voice 13: that's very helpful i really hope that we'll satisfy that with multiple opportunities

[2:11:51] Trustee Rogers: right okay those are my comments okay laura patrick well

[2:11:56] Trustee Patrick: as i talked about the first part

[2:11:59] Trustee Patrick: i said the point of the motion at salt spring was that we had multiple large engagement processes

[2:12:05] Trustee Patrick: is occurring on salt spring and that people generally are confused as to trust policy

[2:12:12] Trustee Patrick: statement is that you know peter peter and i that are putting that out or what's what's this

[2:12:18] Trustee Patrick: federation thing you know so it's complex and i think people are getting get confused and then

[2:12:22] Trustee Patrick: there could be some very relevant questions well would ganji's village be affected if you change

[2:12:28] Trustee Patrick: the policy statement um you know so those are just need to be important that as we do that

[2:12:33] Trustee Patrick: engagement to recognize that you know we've got we are asking a lot of our community to comment

[2:12:39] Trustee Patrick: on important initiatives here on salt spring and now this federation level um is just an

[2:12:46] Trustee Patrick: you know it could be it needs good feedback but it's just added at this time

[2:12:55] Voice 13: yeah certainly we've heard that and we'll try to be sensitive to that in our communications

[2:13:01] Voice 9: anything else okay claire do

[2:13:07] Trustee Luckham (probable): you wrap that up okay

[2:13:09] Voice 13: so thank you yes this is exciting and i think this

[2:13:11] Voice 13: is i just emphasize i'll talk to that when we transition to our follow-up action this will be

[2:13:15] Voice 13: the dominant work that your trust area services team is doing in the coming months but we're very

[2:13:19] Voice 13: excited to hear from community and really i think this will be unprecedented with the amount of

[2:13:24] Voice 13: input we're going to be receiving and we're really excited about that to have so many people

[2:13:28] Voice 13: interested in the work that we're doing and really charting a course for how we're going to preserve

[2:13:31] Voice 13: and protect into the future so i'm personally very excited for this and i'm really looking forward to

[2:13:36] Voice 13: hearing what everyone wishes to let us know and tell us about what they know and all their

[2:13:40] Voice 13: expertise and passion so excited for this thank you very much thank

[2:13:44] Voice 4: you so your follow-up action

[2:13:48] Voice 4: list yes

[2:13:48] Voice 13: we're happy to move back to that um so i'll speak to the list and then um give you an

[2:13:55] Voice 13: update more generally with regard i'm just finding myself here um so to just give you some highlights

[2:14:04] Voice 13: of where we're at.

[2:14:05] Voice 13: Again, there is a lot on the plate

[2:14:09] Voice 13: and we're certainly dealing with all the requests

[2:14:11] Voice 13: from the various projects in priority order

[2:14:15] Voice 13: in terms of where they fall.

[2:14:16] Voice 13: But to let you know, with regard to number three,

[2:14:20] Voice 13: because we still don't have a communication specialist,

[2:14:24] Voice 13: that has been delayed.

[2:14:26] Voice 13: And we do plan to speak with Bona and municipality

[2:14:28] Voice 13: about options for the tax notice.

[2:14:30] Voice 13: So we will be talking about that in the coming weeks,

[2:14:33] Voice 13: But I don't have an update at this point except to advise you that both the tax notice insert for Bowen and for the Islands Trust neither have been started yet.

[2:14:41] Voice 13: So I couldn't let you know that.

[2:14:43] Voice 13: But they will be on our plates in the next little while with the intention of getting something to FPC in February for review.

[2:14:51] Voice 13: With regard to Bowen Island Municipality, I've heard from Bonnie Brokenshire just this morning looking for a little bit of opportunity for some more information.

[2:15:01] Voice 13: so I will be reaching back out to her so that continues to be an active topic with regard to

[2:15:06] Voice 13: number six we are continuing to look at that and perhaps so Wilcox can offer an update at your next

[2:15:11] Voice 13: meeting around where we are there for number seven this is where I was suggesting we might

[2:15:17] Voice 13: want to take an opportunity for a bit of a conversation on this item so to give you an update

[2:15:23] Voice 13: the details of the grant have been released it's an Environment Canada led grant process

[2:15:29] Voice 13: appears to be quite well funded and is looking to all sectors of Canadian society really everything

[2:15:35] Voice 13: from business to government to non-profits to participate in essentially responding to the

[2:15:41] Voice 13: climate emergency through various streams. The two streams that are available to the Islands Trust

[2:15:48] Voice 13: that appear to potentially be a fit one is the place-based stream and this is one really focused

[2:15:53] Voice 13: focused on acquisition of ecosystems, so land securement and restoration.

[2:15:59] Voice 13: At looking at that stream for the Islands Trust, it appears, you know, the timeframes are really

[2:16:04] Voice 13: short with the application for the place-based due by, I think, January 25th. And for the

[2:16:10] Voice 13: second stream, which is called the sector stream, it's due with a letter of intent.

[2:16:17] Voice 13: For the place-based stream, my analysis in talking with the manager of the Conservancy is

[2:16:22] Voice 13: just it's not the best fit for us right now and we have other opportunities for funding

[2:16:28] Voice 13: particularly through the species at risk funding streams and connections such that this might be

[2:16:34] Voice 13: more than we can undertake just at the moment and there's an opportunity potentially to support

[2:16:38] Voice 13: partners who we are aware might be moving forward with island-based proposals in that place-based

[2:16:45] Voice 13: stream. So with that I think we've heard from community that they would be interested in us

[2:16:50] Voice 13: potentially supporting their grant applications with some mapping expertise that we have and some

[2:16:55] Voice 13: assistance with GIS analysis, and also with a letter of support. So that's something I know

[2:17:00] Voice 13: Trustee Patrick may speak to a little bit later. Also, in addition, we've got the sector-based

[2:17:06] Voice 13: stream. And this is one where there's an opportunity potentially to look at funding

[2:17:09] Voice 13: for the policy statement implementation, particularly around the area of protected

[2:17:13] Voice 13: protected area networks. It is a challenging fit because there's a necessity to really quantify

[2:17:20] Voice 13: how we would sequester carbon and add additionality to where our communities are already

[2:17:26] Voice 13: working to sequester carbon. So that may or may not be something we can achieve, particularly in

[2:17:32] Voice 13: a couple of weeks to demonstrate that. So we would have to provide some evidence that we may not

[2:17:37] Voice 13: be able to achieve. We could potentially look at a letter of intent that is more big than what

[2:17:42] Voice 13: they're looking for and just see what they would like to do with that. So we continue to investigate

[2:17:47] Voice 13: those opportunities. I've had quite a number of meetings on Friday, and we've got more meetings

[2:17:51] Voice 13: scheduled with potential partners and people who know about the grant for this Friday. So we would

[2:17:55] Voice 13: have to bring further advice back to you if this is something you'd like us to pursue. I suspect we

[2:18:01] Voice 13: could ask in the nature for the sector-based stream of potentially up to $200,000 or something

[2:18:05] Voice 13: to help us with policy statement implementation. But as I say, more work is needed to really define

[2:18:10] Voice 13: find whether this is achievable for us and would be a fit.

[2:18:16] Voice 13: So that's my update for now.

[2:18:17] Voice 13: We continue to look at it.

[2:18:18] Voice 13: It certainly is an intriguing opportunity.

[2:18:20] Voice 13: We do expect that there will be another call or are hopeful.

[2:18:24] Voice 13: We understand there might be another call in two years time.

[2:18:26] Voice 13: So if we weren't to be able to take advantage of this opportunity, there might very well

[2:18:29] Voice 13: be an opportunity down the road to apply again.

[2:18:34] Voice 13: Delani Hippola is also in the meeting today, and I know she's been digging deeper than

[2:18:37] Voice 13: I have.

[2:18:38] Voice 13: So she'd be available to assist with questions if you have any as well.

[2:18:42] Voice 13: so maybe i'll pause i'll pause there on my follow-up action list and just see if you

[2:18:45] Voice 13: have questions or a conversation you'd like to have on this item uh

[2:18:50] Trustee Luckham (probable): trustee patrick yeah thank

[2:18:52] Trustee Patrick: you claire and and i i'm the one that pulled brought this resolution forward and um i while

[2:18:58] Trustee Patrick: the sector is it interesting i know the challenges that were perhaps not ready and that it may you

[2:19:05] Trustee Patrick: know that it's we shouldn't just push forward with something if we're not don't understand

[2:19:09] Trustee Patrick: exactly what we're doing. So the key when I brought this forward is I was aware of at least

[2:19:14] Trustee Patrick: this significant regional effort that was, you know, in the works and has been in the works

[2:19:21] Trustee Patrick: since last fall. I know they've got an agreement with the WSANISH Leadership Council. So from my

[2:19:28] Trustee Patrick: standpoint, I saw this as a, you know, as a collaborative effort that was happening,

[2:19:33] Trustee Patrick: at least in the Southern Gulf Islands, that we needed to support.

[2:19:38] Trustee Patrick: And that was what I saw with this motion.

[2:19:41] Trustee Patrick: And the request that I shared with everyone is that,

[2:19:44] Trustee Patrick: and I double-checked with some of the key members this morning,

[2:19:48] Trustee Patrick: that that's what they're looking for, our support,

[2:19:52] Trustee Patrick: an in-kind support for mapping,

[2:19:55] Trustee Patrick: as well as the product that was produced here on Salt Spring,

[2:19:59] Trustee Patrick: this through our Coastal Douglas Fir Project,

[2:20:01] Trustee Patrick: that that may be something that they want to build on

[2:20:04] Trustee Patrick: and expand on and grow on the work that was done

[2:20:07] Trustee Patrick: to layer all those information layers together.

[2:20:12] Trustee Patrick: And so that's, and I think because of the timing,

[2:20:16] Trustee Patrick: they need to have their applications in by January 25th.

[2:20:20] Trustee Patrick: What we need to know is how do we provide that support?

[2:20:25] Trustee Patrick: How do we indicate that we'd be willing to put that in kind

[2:20:28] Trustee Patrick: if this is a regional effort um who who needs to make that motion you know if salt spring makes

[2:20:35] Trustee Patrick: it next week is that adequate um but you know would it be more powerful that it's a trust

[2:20:42] Trustee Patrick: council chair letter support um rather than you know it just happens to be that the chair is also

[2:20:49] Trustee Patrick: the salt spring um you know that so that is an avenue we could consider to have a resolution

[2:20:54] Trustee Patrick: made in salt springs meeting next week but so i'm looking to you for direction of how can we

[2:20:58] Trustee Patrick: facilitate indicating support for this uh and and that we're going to you know that this is

[2:21:05] Trustee Patrick: important to us i

[2:21:07] Voice 13: think a motion by executive committee that you would like to request that

[2:21:11] Voice 13: the chair write a letter of support um so that you you know you'd be willing to offer some gis time

[2:21:17] Voice 13: to provide analysis particularly i think we'd be looking at analysis of ecosystem type i think is

[2:21:22] Voice 13: what people are looking for to identify areas on the islands that might be able to sequester more

[2:21:27] Voice 13: carbon than others um or would benefit from restoration so certainly i think that would be

[2:21:32] Voice 13: that would be what would be most assistive at this time for that group um with regard to supporting

[2:21:39] Voice 13: that place-based application for the southern gulf islands yeah and i haven't heard from other

[2:21:44] Voice 13: areas there may indeed be other opportunities um that are other parts of the trust area they're

[2:21:49] Voice 13: they're applying, but I haven't heard from anyone yet

[2:21:51] Voice 13: that there are other groups looking to apply

[2:21:55] Voice 13: from other parts of the trust area.

[2:21:58] Trustee Patrick: Yeah, I'd be happy to work out.

[2:22:01] Trustee Patrick: Why don't I work on a resolution through the lunch hour

[2:22:03] Trustee Patrick: and get your feedback before bringing it to the table

[2:22:06] Trustee Patrick: if that, and then do that after lunch,

[2:22:08] Trustee Patrick: if that's okay, Mr. Chair.

[2:22:09] Trustee Luckham (probable): That would be fine.

[2:22:11] Trustee Luckham (probable): Although I guess that was just an euphemism

[2:22:13] Trustee Luckham (probable): of the lunch hour, I don't know.

[2:22:16] Trustee Luckham (probable): Lunch moment.

[2:22:18] Trustee Luckham (probable): okay so that's a super thank you anything else any further updates on your follow-up action report

[2:22:25] Trustee Luckham (probable): there claire otherwise um

[2:22:28] Voice 13: yeah so i will say we will continue to look at the sector-based stream

[2:22:31] Voice 13: and we'll come back to you if we do see an opportunity um for an you know an opportunity

[2:22:36] Voice 13: that we feel is worth the staff energy to undertake um protected area networks are already

[2:22:42] Voice 13: already in the policy statement as a policy goal so if they're not contingent on adopting

[2:22:46] Voice 13: a new policy statement so we're looking at that just to see whether it is a feasible opportunity

[2:22:51] Voice 13: or not um so to continue with the follow-up action list um just wanted to let you know we have

[2:22:57] Voice 13: a letter drafted now that's got general approval of the chair for the emergency response towing

[2:23:03] Voice 13: vessel and we will be um taking that uh to san juan county council um their staff are bringing

[2:23:09] Voice 13: it forward at their next meeting and later in January so that one is moving and we hope to have

[2:23:13] Voice 13: it out sort of uh very in late January I think um the topic is also on the ocean protection plan

[2:23:19] Voice 13: forum agenda for February 1st to 4th so we'd like to uh in consultation with San Juan County staff

[2:23:26] Voice 13: and one of their elected officials it was determined they'd like to have the letter sent

[2:23:30] Voice 13: prior to the ocean protections plan and then if there is something that is announced there that

[2:23:34] Voice 13: would change the response perhaps look at a follow-up but it was their preference to send

[2:23:38] Voice 13: earlier. So just wanted to advise you of that. So that is underway. I don't have other, we are

[2:23:47] Voice 13: working towards, there was a meeting this morning and I haven't yet heard how that went with regard

[2:23:50] Voice 13: to planning the groundwater webinar. So we'll, our program, our acting engagement planner and

[2:23:58] Voice 13: our freshwater specialist met today with the provincial staff. So we'll have an update for you

[2:24:02] Voice 13: that we can share. We'll start to book a date and arrange for that webinar probably within the next

[2:24:07] Voice 13: two to three weeks and then moving through the list here um yeah really the rest of it i think

[2:24:20] Voice 13: is underway you've got an item on your agenda i believe later to speak about number 14 and

[2:24:25] Voice 13: your avicc resolutions are on your agenda today as well so i'm happy to take any questions about

[2:24:31] Voice 13: any items on the fuel any

[2:24:34] Trustee Luckham (probable): questions nope not seeing any and so i want to continue with your

[2:24:41] Trustee Luckham (probable): report out okay

[2:24:42] Voice 13: thank you so really key messaging for you is that I think we are at capacity you've

[2:24:47] Voice 13: heard this for a long time for trust area services but really I think we have we are at capacity

[2:24:52] Voice 13: for all projects right now and really missing having a communication specialist I'm picking

[2:24:59] Voice 13: up much of that work and doing the best I can with it but certainly a number of things are

[2:25:04] Voice 13: being delayed due to that vacancy. Also with regard to that, just to let you know, we are

[2:25:11] Voice 13: working on a budget consultation survey, trying to provide new and different information from what

[2:25:16] Voice 13: we've done in prior years. So we'll be bringing that forward to financial planning committee and

[2:25:20] Voice 13: their agenda on Friday for feedback, ready to release on the 17th, I believe. So, or maybe not,

[2:25:28] Voice 13: maybe it's a few days later than that. So that's in the works and certainly a high priority for me.

[2:25:33] Voice 13: and for the first time this year we're going to be offering a budget webinar so people will have an

[2:25:37] Voice 13: opportunity to ask questions about the budget perhaps before they fill out the survey so just

[2:25:42] Voice 13: wanted to bring that to your attention as a new undertaking that we're doing really those are the

[2:25:48] Voice 13: highlights for now really came back I had a great holiday and heading back into the new year with

[2:25:53] Voice 13: some renewed vigor and we're looking forward to just supporting all the initiatives underway but

[2:25:59] Voice 13: do caution you that um there's a lot on our plates right now yeah

[2:26:04] Trustee Luckham (probable): absolutely thank you for that

[2:26:07] Trustee Luckham (probable): weight upon your shoulders um any questions uh dan rogers i think i saw your hand there waiting

[2:26:13] Trustee Luckham (probable): thank

[2:26:14] Trustee Rogers: you um you may have seen my face go whoa when you said you were doing a budget webinar

[2:26:19] Trustee Rogers: um what does that look like and who's that who's doing that because that sounds very um oh

[2:26:29] Trustee Rogers: Oh, I just see a note from, nevermind, Julian Maub.

[2:26:35] Trustee Rogers: I am about to ask that, Julian Maub, how we're doing that.

[2:26:41] Trustee Rogers: Yeah, what's that look like?

[2:26:43] Voice 13: Well, that will be something we'll discuss

[2:26:45] Voice 13: at Financial Planning Committee, I believe.

[2:26:47] Voice 13: So as yet, we haven't turned our minds

[2:26:49] Voice 13: to the detailed planning of it,

[2:26:50] Voice 13: simply as a matter of resources and holidays.

[2:26:52] Voice 13: So that will be one of the,

[2:26:54] Voice 13: as soon as we get this survey out,

[2:26:55] Voice 13: that will be one of the next considerations

[2:26:57] Voice 13: is how we're structuring that.

[2:26:59] Voice 13: we have discussed it would probably be beneficial to provide an opportunity for people to offer

[2:27:03] Voice 13: questions ahead of time so provide the most informed answers possible but certainly trustee

[2:27:10] Voice 13: or trustee director mobs will certainly be present and available to answer questions about the budget

[2:27:15] Voice 13: and then we'll determine who else is there to be support wow

[2:27:20] Trustee Rogers: okay that's okay very ambitious

[2:27:24] Trustee Rogers: Anyway, thank you.

[2:27:27] Trustee Luckham (probable): Anything else for the director?

[2:27:30] Trustee Luckham (probable): No, okay.

[2:27:31] Trustee Luckham (probable): Well, all right.

[2:27:31] Trustee Luckham (probable): So thank you very much, Claire.

[2:27:33] Trustee Luckham (probable): All your terrific work.

[2:27:36] Trustee Luckham (probable): We'll have to continue on this.

[2:27:39] Trustee Luckham (probable): Not seeing Carmen Teal here today.

[2:27:43] Trustee Luckham (probable): There's nothing to report from the legislative services

[2:27:46] Trustee Luckham (probable): directors and I'll continue on

[2:27:48] Trustee Luckham (probable): with the local trust committee chair updates.

[2:27:50] Trustee Luckham (probable): So I'm going to start with Sue Ellen Fast at the top of my screen here and go counterclockwise to Trustee Patrick and Trustee Gardner.

[2:28:02] Trustee Fast: Okay, thank you. Thank you, Chair. Bowen Island Municipal Council met on Monday night.

[2:28:08] Trustee Fast: And besides sewer capacity issues and things that you might not want to hear about,

[2:28:15] Trustee Fast: We did talk about affordable housing also on the agenda in terms of adding more potential secondary detached suites for rental is what we call them.

[2:28:29] Trustee Fast: um we also talked about uh uh adding clarification to our bylaw about how people can apply when

[2:28:38] Trustee Fast: people can apply for a building uh permit that there has to be capacity for sewer and for

[2:28:45] Trustee Fast: uh water um because just to make it things totally clear for everybody no surprises

[2:28:52] Trustee Fast: um because the sewer capacity issue is obviously putting a few uh projects on hold uh as we learned

[2:29:00] Trustee Fast: more about our situation aren't you glad you don't do services anyway I'll just

[2:29:07] Trustee Fast: continue on here in the part of the agenda where we talked about what I gave

[2:29:12] Trustee Fast: gave an island's trust update I ceded the floor to trustee kale who had added

[2:29:24] Trustee Fast: He added as a late item to the agenda, a newsletter from a group in the Gulf Islands, Southern Gulf Islands citizens and business group. Anyway, so he had followed up with these folks who had and confirmed that they were not anonymous, which the newsletter originally was.

[2:29:49] Trustee Fast: And he had he spoke about how he had got a Zoom meeting with them and he kind of went through their newsletter for council, which was interesting.

[2:30:00] Trustee Fast: And then I followed up with a little bit of an update about a couple of NAPTEP covenants having been awarded on the Islands Trust Conservancy side and that this was a program available to Bowen Islanders and a bit about the shoreline protection model bylaw,

[2:30:21] Trustee Fast: which I referenced as a discussion paper and said and it had showed up in our agenda just so you

[2:30:31] Trustee Fast: know staff and which was good and I asked the question how would council like to receive the

[2:30:40] Trustee Fast: information about all these projects and products that the Islands Trust is involved in that are

[2:30:46] Trustee Fast: going to be uh rolling out in 2022 so that we could on bowen um take them into consideration

[2:30:54] Trustee Fast: as we're doing our strategic planning so i'll be following up with uh as a result of that

[2:31:00] Trustee Fast: conversation with liam our our cao and um uh to try and get i think especially some of the materials

[2:31:08] Trustee Fast: from the most recent trust council agenda uh to bim council and um i was interested to hear

[2:31:16] Trustee Fast: clear that you may do a presentation you and russ may do a presentation to council about

[2:31:22] Trustee Fast: the trust policy statement engagement um uh it occurred to me that it might be bigger than that

[2:31:30] Trustee Fast: in terms of all the products that might be coming out in 2022 because it's very difficult for me as

[2:31:36] Trustee Fast: a individual trustee with my counterpart uh trustee kale speaking after me to um present it

[2:31:44] Trustee Fast: in a brief verbal format that staff and the other municipal councillors can absorb so I'll just put

[2:31:55] Trustee Fast: that out there and maybe and I'll speak to Liam and and we'll see what what he requests also in

[2:32:03] Trustee Fast: the operations side of things you can imagine keeping the roads clear during snow storms and

[2:32:08] Trustee Fast: And all that kind of thing has been and signing a contract for construction of a community center, finally.

[2:32:16] Trustee Fast: And those kinds of operational things.

[2:32:20] Trustee Fast: We still don't have a CFO, a chief financial officer, as I mentioned at the beginning.

[2:32:25] Trustee Fast: So there's a number of but that hiring is underway.

[2:32:29] Trustee Fast: way and um i think that's all i was going to talk about uh here except um denman island and uh

[2:32:38] Trustee Fast: galliano local trust committees are uh canceling meetings and uh updating our meeting procedures

[2:32:46] Trustee Fast: and things like that so that's in process i haven't heard about hornby yet but it's a little

[2:32:50] Trustee Fast: later on and island's trust conservancy oh that's island's trust conservancy meets on the 25th

[2:32:56] Trustee Fast: just to skip ahead thank you uh

[2:33:01] Trustee Luckham (probable): thank you uh vice chair fast it does strike me that time

[2:33:06] Trustee Luckham (probable): marches on and i presume that we're coming up to another annual meeting with low and

[2:33:11] Trustee Luckham (probable): high municipality and some of those topics that you've mentioned might be worthy of

[2:33:16] Trustee Luckham (probable): discussion anyway let's go to just vice chair patrick well

[2:33:22] Trustee Patrick: thank you um how to follow up on

[2:33:24] Trustee Patrick: Well, we might not provide services. How far away are we from it? I just was in a meeting yesterday on discussions. It was about, it was a health society. And we were talking about roundtabling a conversation on senior needs.

[2:33:41] Trustee Patrick: needs and we talked about senior housing and that as islands trust moves forward when a senior

[2:33:48] Trustee Patrick: housing project comes to us now we know that there's some for the project to be successful

[2:33:55] Trustee Patrick: and sustainable you know employee housing and all these other things that would be related to

[2:34:00] Trustee Patrick: that project how you know so are we just considering that project are we considering

[2:34:05] Trustee Patrick: the success of that project in the long term of the community so just yesterday had that

[2:34:09] Trustee Patrick: conversation so um i don't i don't see as far from that and i think that's the place to be um

[2:34:17] Trustee Patrick: i have not had any meetings but uh like uh uh others we've been talking about how to have

[2:34:23] Trustee Patrick: meetings um focusing on the the i have two trust both north pender and south pender that are coming

[2:34:30] Trustee Patrick: up in the next uh few weeks later january and early february that we've been talking about how

[2:34:37] Trustee Patrick: how to have those meetings and what we will do.

[2:34:42] Trustee Patrick: I'm waiting to hear feedback.

[2:34:44] Trustee Patrick: I did meet with staff yesterday

[2:34:46] Trustee Patrick: and I'm waiting for feedback from the North Pender trustees.

[2:34:49] Trustee Patrick: Our idea for the January 27th meeting

[2:34:52] Trustee Patrick: is to have the local trustees meet in person in the hall

[2:35:00] Trustee Patrick: that we advertise the meeting as a webinar based meeting,

[2:35:06] Trustee Patrick: you know kind of driving people to that that format but yet the hall would be available if

[2:35:11] Trustee Patrick: people need to show up and that we operate the meeting as a webinar and we could do our readings

[2:35:16] Trustee Patrick: on the meeting bylaw and so forth in that format with staff the minute taker myself coming in

[2:35:24] Trustee Patrick: virtually and the two local trustees together in the hall so that's the concept we're we're

[2:35:32] Trustee Patrick: investigating and looking at for that meeting to occur. We had a couple of community information

[2:35:38] Trustee Patrick: meetings that we think can move into a virtual format quite comfortably into the later February

[2:35:46] Trustee Patrick: and March. And perhaps the March one, you know, that gives us the door open to maybe it doesn't

[2:35:52] Trustee Patrick: have to be virtual if things turn around and as quickly as we all hope it will. We had a Southern

[2:35:59] Trustee Patrick: gulf island forum just our monthly check-in meeting on monday morning we're trying a new

[2:36:07] Trustee Patrick: time we used to meet on fridays and we're trying a new time to see if we can get more trustees to

[2:36:11] Trustee Patrick: be available and at that meeting we had peter grove myself jane tahira steve paul and jane

[2:36:22] Trustee Patrick: came to the meeting and gary holman elizabeth holman elizabeth holman

[2:36:26] Trustee Patrick: oh elizabeth uh uh had to uh send her um regrets um couldn't come um but uh it was an interesting

[2:36:36] Trustee Patrick: conversation sort of covered a bunch of topics uh roads being sort of the main main concept of

[2:36:43] Trustee Patrick: uh concern the the old dip on south pender island is some um of very high concern but as well as

[2:36:50] Trustee Patrick: just sort of snow clearing and so forth across all the islands and maintenance and and things

[2:36:55] Trustee Patrick: and Emily Olsen is very much interested and up to speed

[2:36:59] Trustee Patrick: on keeping those issues going.

[2:37:05] Trustee Patrick: And I think that's all I have to report at this time.

[2:37:10] Trustee Patrick: Thank

[2:37:11] Trustee Luckham (probable): you, Vice Chair Patrick.

[2:37:13] Trustee Luckham (probable): Vice Chair Rogers, over to you.

[2:37:16] Trustee Rogers: Thanks.

[2:37:19] Trustee Rogers: Perhaps I wasn't noticeable,

[2:37:21] Trustee Rogers: but I was also in the Southern Gulf Islands meeting

[2:37:23] Trustee Rogers: meeting and found it quite informative. I listened more than anything, but it was quite

[2:37:31] Trustee Rogers: an interesting discussion around COVID and ferries and roads and etc. And I think Vice

[2:37:42] Trustee Rogers: Chair Patrick is correct that that new time seems to be attractive to people, so 8.30

[2:37:49] Trustee Rogers: on monday mornings um it would uh uh a for the chair i think there are a couple of things coming

[2:37:57] Trustee Rogers: out of that as well that you might want to talk to one of us about there were some things that

[2:38:02] Trustee Rogers: were discussed that would be of interest um the um so um i think uh trustee fast misspoke she's

[2:38:13] Trustee Rogers: and you know people do this all the time they mix up gambier galliano and gabriola uh because trustee

[2:38:19] Trustee Rogers: Vice Chair Fassi Galliano had delayed its meeting. I think we did vote to move the Gambier

[2:38:29] Trustee Rogers: meeting of February the 3rd to a special meeting with the intent that it will simply be a meeting

[2:38:36] Trustee Rogers: to approve the procedure bylaws and any other urgent one-off businesses that might be there.

[2:38:45] Trustee Rogers: so those the the restrictions of the special meetings so that's what's happening on Gambier

[2:38:49] Trustee Rogers: I should say that Gabriola is heading in the same direction we haven't we haven't finalized

[2:38:55] Trustee Rogers: the RWM yet but all the trustees have have indicated that they were are moving in that

[2:39:02] Trustee Rogers: same direction for Gabriola so I'm guessing that both of those meetings will be very light which

[2:39:09] Trustee Rogers: which is probably, particularly in the case of Gabriola,

[2:39:12] Trustee Rogers: a very good thing,

[2:39:13] Trustee Rogers: given the planner shortages,

[2:39:21] Trustee Rogers: the resources in the Northern office.

[2:39:25] Trustee Rogers: Anyway, so Gabriola, Gambier,

[2:39:27] Trustee Rogers: I'm waiting to hear about Maine.

[2:39:30] Trustee Rogers: I wanted to just flag one thing about Galliano.

[2:39:33] Trustee Rogers: We have a meeting scheduled for February the 7th.

[2:39:37] Trustee Rogers: We're taking a slightly different approach.

[2:39:39] Trustee Rogers: And it involves the EC.

[2:39:43] Trustee Rogers: So we're going to have a special short meeting, probably the end of next week, to give three readings to the procedure bylaw.

[2:39:54] Trustee Rogers: And then we're going to be asking the EC to approve those bylaws by RWM.

[2:40:00] Trustee Rogers: I checked in with the director of local planning, and he said that that was a possibility.

[2:40:06] Trustee Rogers: because the alternative would be to wait

[2:40:09] Trustee Rogers: till the February 2nd meeting,

[2:40:10] Trustee Rogers: which would not be enough time

[2:40:12] Trustee Rogers: to arrange for an electronic meeting

[2:40:18] Trustee Rogers: for February the 7th and give proper notice to folks.

[2:40:22] Trustee Rogers: So the idea is that the EC would approve

[2:40:25] Trustee Rogers: the bylaws by RWM if possible,

[2:40:32] Trustee Rogers: and that then the local trust committee

[2:40:34] Trustee Rogers: I mean, he would adopt them by RWM and then we would go

[2:40:38] Trustee Rogers: and have our February the 7th meeting

[2:40:43] Trustee Rogers: as an electronic webinar.

[2:40:46] Trustee Rogers: And I've spoken to the staff around this

[2:40:50] Trustee Rogers: and they think this is all doable.

[2:40:52] Trustee Rogers: And it's mostly because Galliano has quite a bit

[2:40:56] Trustee Rogers: on its agenda and we didn't want to lose that meeting date.

[2:41:00] Trustee Rogers: So I don't know if anybody has any comments or concerns

[2:41:03] Trustee Rogers: about that proposal, about the RWM from EEC.

[2:41:07] Trustee Rogers: I know we've never done it that way before,

[2:41:09] Trustee Rogers: at least in my term here,

[2:41:12] Trustee Rogers: but I'm advised that it's a permissible step

[2:41:17] Trustee Rogers: for us to take.

[2:41:18] Trustee Rogers: And it's just a way for us to get to a full meeting

[2:41:21] Trustee Rogers: on the 7th with a webinar,

[2:41:24] Trustee Rogers: like we did under the public health orders.

[2:41:28] Trustee Rogers: I think that's it.

[2:41:29] Trustee Rogers: I don't really have anything else to report other than it was interesting, and I flagged this for Claire, I found it quite interesting to be on the various notifications related to the Coast Guard incidences related to vessels adrift or vessels in trouble or whatever is going on out there

[2:41:57] Trustee Rogers: They're in the three different regions that encompass the Islands Trust.

[2:42:01] Trustee Rogers: There was one in Alcatsamal Sound over the sort of holiday period where a vessel was adrift and it took about 10 days for them to sort of figure out how to deal with it.

[2:42:14] Trustee Rogers: But I was getting all of the notifications.

[2:42:17] Trustee Rogers: I sent the first couple to my co-trustees, et cetera, so they were aware of it and advised some other folks.

[2:42:22] Trustee Rogers: So it's a really good information resource to know what's going on out there.

[2:42:27] Trustee Rogers: But as the Director of Trust Area Services will know, we haven't quite figured out what to do with how to respond and how to do with that information short of me receiving it and passing it to who I think is appropriate, which I can do for a while yet.

[2:42:44] Trustee Rogers: but I think we're going to need a way to respond because it's actually a very good source of

[2:42:49] Trustee Rogers: information of what's going on in our and the various marine areas of the of the trust area.

[2:42:57] Trustee Rogers: So those are my comments I guess my only my comments I guess I just would ask again if

[2:43:04] Trustee Rogers: anybody has any concerns about what I'm proposed what we're proposing from

[2:43:08] Trustee Rogers: from the Galliano Local Trust Committee.

[2:43:14] Trustee Luckham (probable): Oh, well, I have to assume

[2:43:16] Trustee Luckham (probable): you've received the best of advice

[2:43:17] Trustee Luckham (probable): and I don't see any concerns being expressed here.

[2:43:19] Trustee Luckham (probable): Sounds reasonable.

[2:43:24] Trustee Luckham (probable): So on my corner, I'm gonna just segue a moment

[2:43:29] Trustee Luckham (probable): to the reports that you're receiving there, Dan,

[2:43:33] Trustee Luckham (probable): because I, and it's a question

[2:43:37] Trustee Luckham (probable): as to whether or not you received any reports

[2:43:39] Trustee Luckham (probable): reports about all of the debris that John Rowe has reported to us that has been adrift in Ganges

[2:43:45] Trustee Luckham (probable): Harbor, which strikes me as within that bailiwick of issues, pollution, the like in the Southern

[2:43:58] Trustee Luckham (probable): Gulf Islands, but certainly what I consider to be a serious incident when lots of styrofoam ends up

[2:44:03] Trustee Luckham (probable): on the beach and John Rowe

[2:44:05] Trustee Luckham (probable): is naturally upset because he cleans it up.

[2:44:07] Trustee Rogers: Yeah, the answer is no,

[2:44:09] Trustee Rogers: No, I have not received anything about that kind of storm debris.

[2:44:13] Trustee Rogers: It's all been about vessels.

[2:44:15] Trustee Rogers: And they are pretty focused on, I won't say it's exclusively,

[2:44:21] Trustee Rogers: but they're pretty focused on fuel and other types of dangers to the environment

[2:44:29] Trustee Rogers: and escape from vessels.

[2:44:32] Trustee Rogers: But no, they aren't sending out those kind of notices for those types of events.

[2:44:37] Trustee Rogers: Okay,

[2:44:38] Trustee Luckham (probable): just interesting. So from my corner, I'm just going to quickly say that Laskiti and

[2:44:46] Trustee Luckham (probable): Salt Spring Island are moving towards the electronic meeting process, and that's going

[2:44:50] Trustee Luckham (probable): to be unfolding. We've got a bylaw here actually next on our agenda in the manner that's been

[2:44:56] Trustee Luckham (probable): recommended. I missed the forum meeting on Monday because I ended up having a conflict. I was sorry

[2:45:02] Trustee Luckham (probable): to not be there uh though those are very uh worthwhile meetings to attend i've appreciated it

[2:45:09] Trustee Luckham (probable): and um the other meeting that i attended was a select committee meeting and uh you've got a sort

[2:45:15] Trustee Luckham (probable): of a brief report there from the ceo on on the outcome of that and you can of course watch that

[2:45:22] Trustee Luckham (probable): on video um we we had a town hall session in that select committee meeting which i can't say was

[2:45:30] Trustee Luckham (probable): necessarily anticipated when that committee was struck but nonetheless there was an interest in

[2:45:35] Trustee Luckham (probable): doing that and that was done and we heard from uh three or four members of the public

[2:45:42] Trustee Luckham (probable): um with respect to uh that work and other other things outside of the scope of the select

[2:45:48] Trustee Luckham (probable): committee but again people don't necessarily understand the difference between addressing

[2:45:52] Trustee Luckham (probable): council addressing ltcs or addressing committees it all gets balled into one so um that was that

[2:46:00] Trustee Luckham (probable): We've got certainly the years off to a good start.

[2:46:03] Trustee Luckham (probable): We've got a lot of meetings rolling up

[2:46:05] Trustee Luckham (probable): for the rest of this week and next week.

[2:46:07] Trustee Luckham (probable): And I don't have anything else or something

[2:46:12] Trustee Luckham (probable): that I don't have anything else significant

[2:46:14] Trustee Luckham (probable): to report at this time.

[2:46:16] Trustee Luckham (probable): So there's no questions.

[2:46:18] Trustee Luckham (probable): I'll go to quickly ask,

[2:46:20] Trustee Luckham (probable): I think you indicated that your next Conservancy meeting,

[2:46:24] Trustee Luckham (probable): Vice Chair Fast is in the next couple of weeks.

[2:46:27] Trustee Luckham (probable): And I'm presuming you don't have anything else to report.

[2:46:29] Trustee Luckham (probable): all right thank you so then that indeed brings us to section six if you don't mind we'll continue

[2:46:35] Trustee Luckham (probable): on here just before the lunch break the salt spring island local trust committee proposed

[2:46:40] Trustee Luckham (probable): bylaw number 529 uh this is one of the electronic meeting administrative uh requirements to allow

[2:46:47] Trustee Luckham (probable): the ltc to conduct its business and the purpose is uh for uh allowing the conducting a regular

[2:46:56] Trustee Luckham (probable): a business meeting using the means of electronic communications and so if you don't mind i'll just

[2:47:00] Trustee Luckham (probable): make a motion it's a simple thing now the honest trust executive committee approved salt spring

[2:47:06] Trustee Luckham (probable): island local trust committee proposed bylaw number 529 cited as salt spring island local trust

[2:47:11] Trustee Luckham (probable): committee meeting procedures bylaw number 529 2021 in accordance with section 27 the island's trust

[2:47:18] Trustee Luckham (probable): act a second then dan rogers thank you very much and i'll just note uh thank you trustee patrick

[2:47:25] Trustee Luckham (probable): for responding to inquiries of the public

[2:47:29] Trustee Luckham (probable): that was concerned about this bylaw

[2:47:32] Trustee Luckham (probable): and pointing out that this is just an amendment

[2:47:34] Trustee Luckham (probable): of an existing bylaw.

[2:47:35] Trustee Luckham (probable): But Trustee Patrick, you wish to speak to it?

[2:47:37] Trustee Patrick: Yes, I think it is important.

[2:47:42] Trustee Patrick: It's a bit of foreshadowing, David,

[2:47:44] Trustee Patrick: as to some of the conversations I'll have tomorrow

[2:47:46] Trustee Patrick: in our PC meeting.

[2:47:50] Trustee Patrick: Even a bylaw as what we would consider

[2:47:56] Trustee Patrick: simple, straightforward, and understandable

[2:47:59] Trustee Patrick: an administrative bylaw, an amendment to an administrative bylaw is potentially misunderstood,

[2:48:10] Trustee Patrick: that we have a responsibility to communicate these things, even as minor as this. And I think

[2:48:17] Trustee Patrick: it's a good example. People are paying attention and there's more eyes looking to this committee's

[2:48:25] Trustee Patrick: work or local trust committee's work. Things are missed because as you know, there's lots and lots

[2:48:29] Trustee Patrick: it's a meeting so maybe someone didn't see the december 14th local trust committee um staff

[2:48:36] Trustee Patrick: report that has a red line of the changes that were made they just see the version that shows

[2:48:40] Trustee Patrick: up in this report and and it looks and without understanding the nuances and the differences it

[2:48:47] Trustee Patrick: does look new um so it did catch some people off guard and they they looked at it as this is new

[2:48:53] Trustee Patrick: and started looking at some of the sections and wanting some changes and um and i i'm very

[2:48:58] Trustee Patrick: very grateful to the person who sort of initiated the, the Facebook posts upon, you know,

[2:49:02] Trustee Patrick: they changed their posts and updated with the correct information, but, you know, the horses

[2:49:08] Trustee Patrick: were out of the barn and a lot of people got excited and, and so forth. So I, I'm comfortable

[2:49:13] Trustee Patrick: with, with moving forward because this is a, what I would consider a minor amendment. And, and I,

[2:49:21] Trustee Patrick: and as my explanation to the person that started this is we should always be looking at the wording

[2:49:26] Trustee Patrick: of this and um and in particular i know it's in flux you know the section about delegations and

[2:49:33] Trustee Patrick: all of that that we need to get clear what are we doing and you know so that we have highly

[2:49:38] Trustee Patrick: respectful conversations um and understand you know that we are still open and accessible to

[2:49:43] Trustee Patrick: the people that need to um to speak to us and have messages to say uh that are important so um i just

[2:49:50] Trustee Patrick: wanted to say that very

[2:49:53] Trustee Luckham (probable): much thank you patrick for the clarity um if there's no further discussion

[2:49:57] Trustee Luckham (probable): i'll call for the vote all those in favor and trustee faust i don't see you on the screen

[2:50:04] Trustee Luckham (probable): oh

[2:50:04] Voice 1: there you go hands up

[2:50:05] Trustee Luckham (probable): perfect thank you so that carries uh unanimously and i thank you all

[2:50:10] Trustee Luckham (probable): very much for that um i'm just quickly looking at the agenda thinking about what we might do before

[2:50:18] Trustee Luckham (probable): for lunch here, and I'm just going to continue on

[2:50:21] Trustee Luckham (probable): at this moment, the trust council meeting preparation.

[2:50:24] Trustee Luckham (probable): You received by email late,

[2:50:26] Trustee Luckham (probable): I think maybe this morning even,

[2:50:28] Trustee Luckham (probable): the minutes of the trust council meeting.

[2:50:33] Trustee Luckham (probable): I'm not anticipating that you would have a chance

[2:50:35] Trustee Luckham (probable): to read that, but I think we'll just receive that

[2:50:38] Trustee Luckham (probable): for information and ultimately it gets forwarded to council

[2:50:41] Trustee Luckham (probable): when we do our meeting council work,

[2:50:43] Trustee Luckham (probable): but we've essentially got it on the agenda.

[2:50:45] Trustee Luckham (probable): It's out there in the public.

[2:50:46] Trustee Luckham (probable): i'm presuming that'll be amended somehow to the website in order that the public can see that so

[2:50:52] Trustee Luckham (probable): i'm just going to suggest that we receive that for information if that's all right i think i saw

[2:50:55] Trustee Luckham (probable): a bunch of knobs so thank you moving along i get to uh the trust area services policy statement

[2:51:04] Trustee Luckham (probable): amendment project update briefing and the presentation we've received that at this time

[2:51:09] Trustee Luckham (probable): and so thankful to claire and her team and the consultant for that i too am very excited about

[2:51:16] Trustee Luckham (probable): launching into this next phase of consultation and certainly hope that we can have some

[2:51:21] Trustee Luckham (probable): meaningful conversations with everybody all inclusive as they say so i'm going to go if

[2:51:28] Trustee Luckham (probable): that's all right executive committee initiated we have electronic in-person executive committee

[2:51:34] Trustee Luckham (probable): 2022 meeting designation request for decision at 8.2.11 that's on page 56 a lot of complexity

[2:51:42] Trustee Luckham (probable): involved in this but it certainly looks satisfactory to me and uh if somebody wants to

[2:51:47] Trustee Luckham (probable): introduce the motion or or have some discussion before we get that far or the ceo want to address

[2:51:54] Trustee Luckham (probable): it or speak to it

[2:51:55] Voice 3: you don't need to speak to me well mr chair i'm keeping in mind we're

[2:52:00] Voice 3: We're following the direction of Trust Council for a variety of reasons, which I won't go into.

[2:52:08] Voice 3: But this is shy of arbitrary, but we're just picking which would be electronic meetings and which would be in person.

[2:52:18] Voice 3: And we probably can't see far enough into the future or a reason for one to be the other, given some period of time.

[2:52:26] Voice 3: so just keep in mind that ec has the ability to vary this list if it needed to

[2:52:31] Voice 3: and just stay alive to that we'll just keep the written you know the intention is to keep the

[2:52:36] Voice 3: ratio in the right place and we've gone through and done a level best attempt to um attribute a

[2:52:42] Voice 3: live meeting versus electronic one but it's our first time doing this and we'll uh proceed at

[2:52:49] Voice 3: pace

[2:52:49] Trustee Luckham (probable): okay yeah no it seemed

[2:52:52] Voice 3: actually well thought out to me that if there's any changes yeah more

[2:52:56] Voice 3: than more than have to take those and make those but otherwise um if this is adopted that's how

[2:53:02] Voice 3: we'll follow through and then i'll have opportunities for amendment as we go forward

[2:53:07] Voice 3: perfect

[2:53:07] Trustee Luckham (probable): thank you ceo and thank you laurie also for your work in the background for sure

[2:53:11] Trustee Luckham (probable): so uh vice chair do you want to make a motion do you have any questions or comments anyone

[2:53:18] Trustee Luckham (probable): Mayor

[2:53:18] Trustee Rogers: Mrakas, I can make a motion, thank

[2:53:20] Trustee Luckham (probable): you again i'll

[2:53:21] Trustee Rogers: move that the following 2022 Executive Committee regular business meetings be held electronically is shown an attachment and one of to the rfp February 3 March 8 March 23 sorry February 2 March 8 March 23 April 13 May 4 May 25 July 6 August 3 September 20 and October.

[2:53:45] Trustee Rogers: over the fifth.

[2:53:48] Trustee Luckham (probable): Okay, moved, seconded by Laura Patrick, thank you.

[2:53:51] Trustee Luckham (probable): Any, you wish to speak to the motion to hold that?

[2:53:54] Trustee Rogers: No, I do not.

[2:53:55] Trustee Luckham (probable): Thank you, any discussion?

[2:53:57] Trustee Luckham (probable): All those in favor?

[2:53:59] Trustee Luckham (probable): Any opposed, none opposed.

[2:54:01] Trustee Luckham (probable): Thank you very much Vice Chair for that.

[2:54:03] Trustee Luckham (probable): And

[2:54:03] Trustee Rogers: I'll move that Executive Committee

[2:54:06] Trustee Rogers: schedule a meeting to be held electronically

[2:54:08] Trustee Rogers: December 6th, 2022 as shown in attachment one.

[2:54:12] Trustee Luckham (probable): All right, thank you.

[2:54:15] Trustee Luckham (probable): And so do I have a seconder?

[2:54:18] Trustee Luckham (probable): gives you a pass thank you any discussion all those in favor that two carries excellent work

[2:54:26] Trustee Luckham (probable): thank you so if that's all right and there's no further discussion there i'll continue on

[2:54:31] Trustee Luckham (probable): to trust area services uh 2022 avic ubcm proposed resolutions request for decision there's two items

[2:54:40] Trustee Luckham (probable): here and uh i'll ask if you want to make a motion or if there's any questions or discussions but

[2:54:47] Trustee Luckham (probable): but Claire Prater, do you want to introduce us?

[2:54:50] Voice 13: I can simply say that at your request,

[2:54:53] Voice 13: we're bringing back to you a draft resolution wording

[2:54:56] Voice 13: and background or summary for provision to AVICC and UBCM.

[2:55:01] Voice 13: So at this time, if you wish to advance them,

[2:55:04] Voice 13: we would be using the wording in the background

[2:55:05] Voice 13: in the attachments.

[2:55:07] Voice 13: So if you'd like to make amendments to those,

[2:55:09] Voice 13: please do let us know.

[2:55:10] Voice 13: Otherwise we will take your direction

[2:55:14] Voice 13: as to whether or not you'd like to forward these on.

[2:55:17] Trustee Luckham (probable): Thank you.

[2:55:18] Trustee Luckham (probable): Is there any questions or remarks

[2:55:21] Trustee Luckham (probable): or desire to make a motion?

[2:55:24] Trustee Luckham (probable): Vice-Chair, it's Laura Patrick.

[2:55:30] Trustee Patrick: Sorry, I have mouse issues.

[2:55:36] Trustee Patrick: In the CAO's context notes at the beginning,

[2:55:39] Trustee Patrick: we talked about information or potential advocacy

[2:55:47] Trustee Patrick: for First Nations information,

[2:55:50] Trustee Patrick: how to our conversations and things it would that or should that be considered an avicc

[2:55:56] Trustee Patrick: resolution or handled separately i

[2:56:01] Voice 13: said i would recommend handling separately okay i'm

[2:56:11] Trustee Patrick: happy to

[2:56:12] Trustee Patrick: make the first motion um i moved that the executive committee direct staff to forward a resolution

[2:56:16] Trustee Patrick: with backgrounder for consideration at the 2022 association of vancouver island and coastal

[2:56:22] Trustee Patrick: communications and union of bc municipalities conventions requesting that the province

[2:56:27] Trustee Patrick: fund and support the development and integration of climate risk and vulnerability assessments

[2:56:32] Trustee Patrick: into official community plan review processes move

[2:56:36] Trustee Luckham (probable): second for trustee fast uh any discussion

[2:56:39] Trustee Luckham (probable): you wish to speak to it no yeah just that

[2:56:44] Trustee Fast: the word um was coastal communities not coastal

[2:56:47] Trustee Fast: communications but that's just uh for anybody who might be listening and um i uh i support this idea

[2:56:55] Trustee Fast: Because I think there's, we need to be better communicating the risks of, for example, sea level rise or groundwater changes and all of these things that are so important to the people that live on the islands, as well as to the ecosystems and nature of the islands.

[2:57:12] Trustee Fast: And this will help us all plan together better.

[2:57:18] Trustee Fast: So I think it's great.

[2:57:22] Trustee Rogers: Thank you.

[2:57:23] Voice 4: Over.

[2:57:23] Trustee Fast: Don Rogers.

[2:57:24] Voice 4: I

[2:57:25] Trustee Rogers: just want to say thank you for this this is um what we know is it's incredibly challenging for

[2:57:32] Trustee Rogers: the trust to do uh change to make changes to their official community plans um simply as a resourcing

[2:57:41] Trustee Rogers: issue uh and it and it's not because of a lack of interest and it's not because of a lack of of need

[2:57:49] Trustee Rogers: or or any other thing other than a lack of resources and ability to provide both the

[2:57:56] Trustee Rogers: staffing and the community community consultation that's involved in amending an official community

[2:58:02] Trustee Rogers: plan we are I mean it's trite to say we're in a we're in a crisis related to climate change

[2:58:12] Trustee Rogers: change. The last six months have shown that time and time and time and time and time again

[2:58:19] Trustee Rogers: as we sit here being flooded out again today. So this is this is important work and so let's

[2:58:27] Trustee Rogers: hope the province that I'm hoping I know the province talks a lot about this and I know it

[2:58:32] Trustee Rogers: wants to work on this and this would be a way for us to put boots on the ground and well not boots

[2:58:36] Trustee Rogers: on the ground but put put uh mines on the ground and into our official community plan so we can

[2:58:42] Trustee Rogers: change and adapt and mitigate so thank you for this i'm very supportive thank

[2:58:48] Voice 4: you dan any other

[2:58:50] Voice 4: speakers i

[2:58:51] Trustee Luckham (probable): will call the vote all those in favor none opposed that carries unanimously thank you

[2:58:59] Trustee Luckham (probable): somebody else want to try the second one no

[2:59:03] Trustee Rogers: uh i can move it if um that the executive community

[2:59:07] Trustee Rogers: direct staff to forward a resolution with backgrounder for consideration of the 2022

[2:59:12] Trustee Rogers: association of vancouver island and coastal communities abicc and union of bc municipalities

[2:59:19] Trustee Rogers: ubcm conventions requesting the province provide funding and support to local governments and

[2:59:24] Trustee Rogers: islands trust to facilitate affordable housing projects in rural areas in british columbia

[2:59:33] Trustee Luckham (probable): seconded by trustee fast thank you um any further discussion or you wish to speak to it

[2:59:38] Trustee Luckham (probable): uh trustee patrick yeah

[2:59:42] Trustee Patrick: no i know we had conversations um about uh you know i think

[2:59:45] Trustee Patrick: the ask that uh we're considering uh through section eight of the act is um um complementary

[2:59:53] Trustee Patrick: and supportive but not replacing of this uh this motion i think this is generally to acknowledge

[2:59:59] Trustee Patrick: knowledge that rural communities

[3:00:00] Trustee Patrick: are challenged and have far less resources

[3:00:05] Trustee Patrick: than Victoria and Vancouver in these larger urban areas

[3:00:08] Trustee Patrick: that are still, I'm sure they could argue

[3:00:11] Trustee Patrick: that they're under-resourced,

[3:00:12] Trustee Patrick: but I think this is important that we support them.

[3:00:20] Trustee Rogers: Rogers.

[3:00:21] Trustee Rogers: Can I just say that as I've been the chair

[3:00:29] Trustee Rogers: with three local trust committees

[3:00:33] Trustee Rogers: that have proposed affordable housing projects.

[3:00:37] Trustee Rogers: So I've had a lot of discussions with housing consultants,

[3:00:43] Trustee Rogers: BC Housing, advocates.

[3:00:47] Trustee Rogers: And one of the things we realized is that

[3:00:51] Trustee Rogers: even when a proposal goes through the process

[3:00:54] Trustee Rogers: and is approved for the zoning and it's ready to go, et cetera,

[3:00:59] Trustee Rogers: the the the the number of applications that go into bc housing overwhelms those that come from

[3:01:07] Trustee Rogers: small communities and i don't think this is specific to the islands trust area i think

[3:01:13] Trustee Rogers: it's probably for small communities across the province is that and the province puts a certain

[3:01:19] Trustee Rogers: amount of money on the table but the number of applications just overwhelms them and the chances

[3:01:26] Trustee Rogers: of actually getting funding in a small community

[3:01:28] Trustee Rogers: are not great.

[3:01:29] Trustee Rogers: So it'd be great for the province to sort of recognize that

[3:01:33] Trustee Rogers: and set some funds aside just for smaller communities.

[3:01:38] Trustee Rogers: And that would impact as well the potential

[3:01:41] Trustee Rogers: for an approved project for the Orange Trust area as well.

[3:01:47] Trustee Rogers: Thanks.

[3:01:50] Trustee Luckham (probable): Very good.

[3:01:50] Trustee Luckham (probable): Anything else?

[3:01:52] Trustee Luckham (probable): We'll call for the vote.

[3:01:53] Trustee Luckham (probable): All those in favor?

[3:01:56] Trustee Luckham (probable): Any opposed?

[3:01:57] Trustee Luckham (probable): Opposed?

[3:01:57] Trustee Luckham (probable): Dan, are you in favor or opposed?

[3:02:02] Trustee Luckham (probable): Okay, so then that ties unanimously also.

[3:02:07] Trustee Luckham (probable): I just want to note, there are so many things

[3:02:10] Trustee Luckham (probable): that we could actually do through this method of advocacy

[3:02:17] Trustee Luckham (probable): and certainly others on my mind

[3:02:19] Trustee Luckham (probable): that I hope that we might get to in the future,

[3:02:23] Trustee Luckham (probable): particularly one about asking, I think,

[3:02:25] Trustee Luckham (probable): the lieutenant governor for support of the things in the uh calls to action i think are important

[3:02:31] Trustee Luckham (probable): things that need to be carried out by somebody so i'm going to continue on if that's all right

[3:02:37] Trustee Luckham (probable): with you at 1203 and then maybe we'll break after this next item um but the gabriola museum grant

[3:02:44] Trustee Luckham (probable): application uh in the context notes at 2.2.2 there are some essentially uh uh explanation of

[3:02:54] Trustee Luckham (probable): of the events as they unfolded.

[3:02:56] Trustee Luckham (probable): And I'm not sure if there's anybody

[3:02:59] Trustee Luckham (probable): that wishes to trust their services,

[3:03:01] Trustee Luckham (probable): but I'm afraid whether you wish to speak to this one or not,

[3:03:03] Trustee Luckham (probable): or we'll ask for questions from the vice-chairs.

[3:03:07] Trustee Luckham (probable): Claire Freider, over to you.

[3:03:08] Voice 13: Well, thank you.

[3:03:09] Voice 13: I'll invite Lisa Wilcox to see if she'd like to speak to it.

[3:03:12] Voice 13: At this point, I believe you have the information you need

[3:03:14] Voice 13: to have a conversation,

[3:03:15] Voice 13: but she's certainly meeting here available to support.

[3:03:18] Trustee Luckham (probable): Okay, so Lisa, good morning.

[3:03:21] Trustee Luckham (probable): Thank you for joining us and all of your terrific work throughout the Trust area and helping us all.

[3:03:29] Trustee Luckham (probable): Do you have anything you'd like to speak to with respect to this grant application?

[3:03:34] Voice 7: No, I think you've received all the information.

[3:03:38] Voice 7: And I know that the Museum Society is moving forward with setting a date to meet with the Sonamik First Nation.

[3:03:47] Trustee Luckham (probable): Well, that's really excellent. I'm really pleased to hear that.

[3:03:50] Trustee Luckham (probable): So then vice-chairs, any questions or would you,

[3:03:55] Trustee Luckham (probable): I'm not sure that that

[3:03:56] Voice 3: was a motion.

[3:03:57] Voice 3: Well, Mr. Chair, on page, if I may.

[3:04:00] Voice 3: Yes, please.

[3:04:00] Voice 3: In support of my colleagues.

[3:04:03] Voice 3: On page four in the agenda context notes.

[3:04:07] Voice 3: Yes.

[3:04:07] Voice 3: There's an item 8222.

[3:04:10] Voice 3: Yes.

[3:04:11] Voice 3: And at the very, the last paragraph

[3:04:13] Voice 3: essentially forms a recommendation.

[3:04:15] Voice 3: And that is that the Gabriel and Museum Society

[3:04:18] Voice 3: engage with the name of First Nation

[3:04:20] Voice 3: to seek support for the project named the Sunemo village of the ancestors and once that support in

[3:04:25] Voice 3: the form of a letter from chief and or council has received that then executive committee encourages

[3:04:31] Voice 3: the museum society to reapply for the heritage history heritage and conservation grant and aid

[3:04:37] Voice 3: at that time and we

[3:04:38] Voice 3: thank you for thinking on this at the December meeting right

[3:04:43] Trustee Luckham (probable): so good so

[3:04:44] Trustee Luckham (probable): So thank you for capturing that moment,

[3:04:46] Trustee Luckham (probable): which is embodied on page four, there at the bottom.

[3:04:50] Trustee Luckham (probable): Does one of the members wish to make a motion?

[3:04:52] Trustee Luckham (probable): Dan Rogers.

[3:04:53] Trustee Rogers: Well, I read that and I wondered why

[3:04:59] Trustee Rogers: we couldn't just defer final approval on the same basis

[3:05:06] Trustee Rogers: as opposed to having them reapply.

[3:05:10] Trustee Rogers: That was my reaction and I'd be looking for any advice

[3:05:15] Trustee Rogers: from I mean I I'm not prepared to support grant the grant going ahead of based on the information

[3:05:21] Trustee Rogers: that I have uh at this time but but um I wonder if we if there's any challenge in in simply deferring

[3:05:30] Trustee Rogers: final approval uh or removing the condition to our motion uh pending the same conditions that are

[3:05:37] Trustee Rogers: are in that part of the context notes so

[3:05:41] Trustee Luckham (probable): is there any staff advice on that

[3:05:45] Voice 3: i don't think so i think you know the reapplication process is probably a more

[3:05:50] Voice 3: complete process um and sort of resets the um the original conversations that you know arguably

[3:05:57] Voice 3: could have could have occurred already um so it provides for that as opposed to um

[3:06:03] Voice 3: uh just received the letter and then so it assumes some work is done by the parties

[3:06:10] Trustee Luckham (probable): so

[3:06:11] Voice 3: thank you

[3:06:12] Trustee Luckham (probable): other others say i'm satisfied with this suggestion of the direction because

[3:06:17] Trustee Luckham (probable): it kind of completes the circle it uh it makes us accountable for our our commitment to

[3:06:25] Trustee Luckham (probable): reconciliation and uh and i don't think it's uh um problematic for the society to reapply

[3:06:33] Trustee Luckham (probable): So Sue, I'm fast, over to you, anything?

[3:06:36] Trustee Fast: I was just going to say the same thing, Mr. Chair,

[3:06:41] Trustee Fast: and ask if the wording of our motion could be that the executive committee

[3:06:47] Trustee Fast: recommends to the Gabriola Museum Society that they engage with the

[3:06:53] Trustee Fast: Nanaimo First Nation to seek support for the project named

[3:06:56] Trustee Fast: Nanaimo Village of the Ancestors,

[3:06:58] Trustee Fast: and that once support in form of a letter from the chief and councillors

[3:07:02] Trustee Fast: has received executive committee encourages the gabriela museum society to reapply for the history

[3:07:08] Trustee Fast: heritage and conservation and grant in aid so i move that that sounds

[3:07:13] Trustee Rogers: like a motion

[3:07:13] Trustee Luckham (probable): thank you for

[3:07:14] Trustee Luckham (probable): moving that is there a second well

[3:07:17] Trustee Rogers: um i i don't want to be too technical but point of order um

[3:07:21] Trustee Rogers: what do we do with the earlier motion i think do we have to revoke it uh rescind it sorry not

[3:07:28] Trustee Rogers: revoke it rescind the earlier motion and then make that motion from uh trustee five

[3:07:34] Trustee Rogers: good

[3:07:34] Trustee Luckham (probable): question dan and i'll seek staff advice on that i think that we concluded the first

[3:07:41] Trustee Luckham (probable): motion the most the activities associated with concluded but uh ceo hudson pillar

[3:07:45] Trustee Luckham (probable): i might not be sharp enough so early in the year mr chair

[3:07:51] Trustee Rogers: well um what is the

[3:07:54] Voice 9: previous motion that

[3:07:55] Voice 9: the

[3:07:55] Trustee Rogers: previous motion is also in the context notes it says that we approve it uh subject to the to

[3:08:02] Trustee Rogers: support of the synonymic first nation chief or council or representative um i mean there's more

[3:08:08] Trustee Rogers: language than that but that's effectively what it says and so we've passed that motion and um

[3:08:18] Trustee Rogers: we know the status we've gotten some information related to the status of that

[3:08:24] Trustee Rogers: so it seems to me we need to rescind that motion and then make the motion by vice chair fast

[3:08:32] Trustee Rogers: i think but i'm quite prepared to yeah

[3:08:38] Voice 3: i i think you're technically correct i think this

[3:08:41] Voice 3: what we have here is um a further refinement essentially of that motion but uh um

[3:08:51] Trustee Luckham (probable): So let me just back up a little bit here and just take charge of the process situation.

[3:08:57] Trustee Luckham (probable): The motion has not been seconded, and so therefore I don't believe there's any problem with removing that motion later.

[3:09:09] Trustee Luckham (probable): I would be happy to take a motion and just say that that motion has not been seconded at this time and continue,

[3:09:16] Trustee Luckham (probable): and so I'd be happy to receive a motion

[3:09:18] Trustee Luckham (probable): to rescind the previous executive committee motion.

[3:09:20] Trustee Luckham (probable): Dan, do you have by any chance the number of that motion?

[3:09:24] Trustee Luckham (probable): I'm

[3:09:24] Trustee Rogers: just looking for it.

[3:09:25] Trustee Rogers: Yes, I do.

[3:09:26] Trustee Rogers: It's EC 2021-177.

[3:09:33] Trustee Luckham (probable): All right,

[3:09:33] Trustee Rogers: Laura, you've got that, no doubt.

[3:09:35] Trustee Luckham (probable): Yes.

[3:09:35] Trustee Luckham (probable): So you want to make a motion?

[3:09:37] Trustee Rogers: So I'll move that the executive committee

[3:09:41] Trustee Rogers: rescind the motion EC 2021-177.

[3:09:45] Trustee Rogers: Thank

[3:09:46] Trustee Luckham (probable): you very much. Do I have a seconder? Thank you, Sue Ellen Faust. And any discussion?

[3:09:54] Trustee Luckham (probable): I'll call for the vote. All those in favor? That carries unanimously. Thank you very much.

[3:10:01] Trustee Luckham (probable): And can I go back to Sue Ellen Faust to restate the other motion?

[3:10:07] Trustee Fast: Sure, Mr. Chair. That executive committee recommend to the Gabriola Museum Society that

[3:10:13] Trustee Fast: they engage with the Snanaimuk First Nation to seek support for the project named Snanaimuk

[3:10:18] Trustee Fast: Village of the Ancestors and that once support in the form of a letter from the Chief

[3:10:23] Trustee Fast: from Chief and or Council is received, Executive Committee encourages the Gabriola Museum Society

[3:10:29] Trustee Fast: to reapply for the History, Heritage and Conservation grant in aid.

[3:10:35] Trustee Luckham (probable): Moved and seconded by Dan Rodgers.

[3:10:37] Trustee Luckham (probable): Thank you. Any further discussion? You got that okay, Laurie? Yes. All those in favor?

[3:10:43] Trustee Luckham (probable): and that too carries thank you very much so i was just i was just scanning the rest of the agenda

[3:10:50] Trustee Luckham (probable): here thinking could we actually wrap this up but we do have an in-camera section that there might

[3:10:55] Trustee Luckham (probable): be some discussion so i'm going to suggest that we go for lunch here and i will maybe say uh

[3:11:02] Trustee Luckham (probable): what do you want 20 minutes half an hour i think half an hour half an

[3:11:06] Trustee Luckham (probable): hour is what i'm hearing in

[3:11:07] Trustee Luckham (probable): the room here so let's break for half an hour and come back at 12 45 and we'll lever up today's

[3:11:13] Trustee Luckham (probable): business up thank you very much vice chairs enjoy your lunch and

[3:11:17] Voice 9: you're patrick just a reminder yes

[3:44:43] Voice 9: okay vice

[3:44:44] Trustee Luckham (probable): chairs um i see i'm looking into the dark space of trustee fast's video camera there

[3:44:51] Trustee Luckham (probable): and there she is return to us from the far reaches of the universe okay so uh vice chair patrick

[3:45:01] Trustee Luckham (probable): thank you for the motion uh lori has that um and welcome everybody that's joined us here after our

[3:45:09] Trustee Luckham (probable): LUNCH BREAK THE EXECUTIVE COMMITTEE MEETING OF THE ISLANDS TRUST EARNING 12TH IT'S AN HONOR

[3:45:16] Trustee Luckham (probable): AND PRIVILEGE TO BE HERE WORKING IN LAGUNQUIN TERRITORY THE POST THE AIR THE ISLANDS TRUST AREA

[3:45:24] Trustee Luckham (probable): RESIDE RESIDING IN THE POST STATE OF TERRITORY MY NAME IS PETER LUCKHAM I'M JOINED HERE TODAY

[3:45:31] Trustee Luckham (probable): by seattle class counselor austin bowen island uh vice chair rogers gambier keats area and trustee

[3:45:40] Trustee Luckham (probable): patrick from salt spring okay so we've done quite a bit of business we're in trust area services

[3:45:48] Trustee Luckham (probable): section 9.2 um and i'll just wrap this section up and then laura i'll come to your motion that you've

[3:45:55] Trustee Luckham (probable): sent to laurie but is there any

[3:45:57] Trustee Luckham (probable): advocacy that the chairs need to report on from their local trust

[3:46:01] Trustee Luckham (probable): serious nope that's good okay i know that you add k all the time but nothing to bring to our

[3:46:08] Trustee Luckham (probable): attention here today so let's then now go before we go into correspondence uh trustee patrick you

[3:46:14] Trustee Luckham (probable): have a motion you want to read that out and then speak to it uh

[3:46:19] Trustee Patrick: happy to and laurie does have that

[3:46:21] Trustee Patrick: if she wants to plunk it there it is on the screen and i do want to thank claire lisa and delaney for

[3:46:27] Trustee Patrick: for their lunchtime review of the draft.

[3:46:31] Trustee Patrick: Thank you for their input.

[3:46:33] Trustee Patrick: I move that the executive committee requests a letter

[3:46:37] Trustee Patrick: from the chair indicating support

[3:46:39] Trustee Patrick: and an offer to provide in kind services

[3:46:41] Trustee Patrick: such as GIS related services and data

[3:46:45] Trustee Patrick: for trust area organizations, first nations,

[3:46:47] Trustee Patrick: indigenous people applying

[3:46:49] Trustee Patrick: for the Nature Smart Climate Solutions Fund grants.

[3:46:53] Trustee Luckham (probable): all right so move seconded by uh fast you just speak to it yeah

[3:46:58] Trustee Patrick: i just think it's a i think this

[3:47:00] Trustee Patrick: is um i i know you know i like said i know of the one here in the southern gulf islands it's been

[3:47:07] Trustee Patrick: um they they've been preparing working closely and i'm incredibly um i'm proud to see them working

[3:47:17] Trustee Patrick: so closely with the senate with the wasanage leadership council and for the wasanage

[3:47:21] Trustee Patrick: leadership's council interest in in partnering with organizations to work on this uh very

[3:47:26] Trustee Patrick: important work and i'm hopeful that there's others uh and within the trust area that are doing these

[3:47:32] Trustee Patrick: same um kind of initiatives thank

[3:47:37] Trustee Luckham (probable): you any discussion otherwise

[3:47:39] Voice 4: let's go to the vote

[3:47:40] Voice 4: all those in favor none opposed that

[3:47:44] Trustee Luckham (probable): carries thank you very much for bringing this to us

[3:47:49] Trustee Luckham (probable): okay so a section 10 correspondence normally we're seeing for information unless a specific direction

[3:47:55] Trustee Luckham (probable): that ec would like to take and there's uh four uh pieces in here 10.1 to 0.4 is any one of those

[3:48:03] Trustee Luckham (probable): that oh that you would like to pull from it i would like to pull 10.4 is there anything else

[3:48:09] Trustee Luckham (probable): that you'd like to pull okay so then we'll receive 10.1 and 10.2 and 10.3 for information and some

[3:48:20] Trustee Luckham (probable): of that particularly one would probably has already been redirected to 2050 i'm

[3:48:24] Trustee Luckham (probable): sure so 10.4

[3:48:26] Trustee Luckham (probable): is the local government leadership academy 2022 forum logistics deadline to register and i asked

[3:48:34] Trustee Luckham (probable): for that and we'd just like to speak to it you know i think that uh you know sort of business

[3:48:39] Trustee Luckham (probable): as usual with the islands trust um i do believe that the local government leadership academy is

[3:48:44] Trustee Luckham (probable): a forum which the islands trust uh has participated in the past and should continue to participate

[3:48:50] Trustee Luckham (probable): the agenda looks uh very interesting there's an opportunity for us to continue to dialogue with

[3:48:57] Trustee Luckham (probable): our colleagues in local government and i am quite interested in attending and so i'd like to ask the

[3:49:03] Trustee Luckham (probable): vice chairs whether or not there's any interest from them or whether or not they would support

[3:49:07] Trustee Luckham (probable): of the chair attending that session.

[3:49:10] Trustee Luckham (probable): Vice Chair Fasci.

[3:49:13] Trustee Fast: Thank you, Chair.

[3:49:14] Trustee Fast: I agree, I think it's excellent.

[3:49:16] Trustee Fast: I'm already registered through the Bowen Island Municipality

[3:49:19] Trustee Fast: and I like to go every year if I can,

[3:49:21] Trustee Fast: because I find that they're really relevant sessions

[3:49:27] Trustee Fast: and more particularly focused often at smaller communities,

[3:49:32] Trustee Fast: which I think is a benefit,

[3:49:34] Trustee Fast: benefit perhaps more to me because I'm in the lower mainland um Association which tends to

[3:49:41] Trustee Fast: be bigger cities thank you right

[3:49:43] Trustee Luckham (probable): thank you very much uh any other advice chairs no so would uh

[3:49:50] Trustee Luckham (probable): anybody on the executive committee like to make a motion to support the chair going to the attending

[3:49:55] Trustee Luckham (probable): this session uh vice chair fast um

[3:50:00] Trustee Fast: I would like to move that executive committee support uh the

[3:50:04] Trustee Fast: the chair's registration and accommodation

[3:50:08] Trustee Fast: if needed to attend

[3:50:11] Trustee Fast: the Local Government Leadership Academy 2022.

[3:50:14] Voice 4: Thank you very much.

[3:50:16] Voice 4: Is there a seconder?

[3:50:20] Trustee Luckham (probable): Dan Rogers, thank you, Dan.

[3:50:23] Trustee Luckham (probable): Yeah, if there's any opportunity for me to defer

[3:50:26] Trustee Luckham (probable): any costs associated with that, I would certainly do that.

[3:50:29] Trustee Luckham (probable): But thank you for the support.

[3:50:31] Trustee Luckham (probable): So if there's any, just no further discussion,

[3:50:34] Trustee Luckham (probable): I'll call for the vote.

[3:50:35] Trustee Luckham (probable): all those in favor opposed that carries thank you very much for that support um our work program uh

[3:50:43] Trustee Luckham (probable): is at 11.1 and uh it's reviewed and amended before our program here i'll just ask if there's any

[3:50:49] Trustee Luckham (probable): questions about that mr

[3:50:50] Trustee Rogers: mr chair you put a 10.5 on the agenda thank you oh

[3:50:55] Trustee Luckham (probable): thank you oh right um

[3:50:58] Trustee Luckham (probable): So that was the CFAX radio did a thing that was circulated just yesterday.

[3:51:04] Trustee Luckham (probable): I watched it.

[3:51:06] Trustee Luckham (probable): It was with respect to Salt Spring Islanders not being heard.

[3:51:12] Trustee Luckham (probable): I actually thought that the person that was interviewed answered the questions that were posed by the radio station in a respectful way.

[3:51:22] Trustee Luckham (probable): And that although he may have said that the Honest Trust has never consulted, which we certainly have had a couple of years of consultation, he was looking forward to more consultation through the new program that we've developed.

[3:51:37] Trustee Luckham (probable): And just wanted to simply ask if any of the vice chairs thought that there was a response necessary.

[3:51:42] Trustee Luckham (probable): I don't believe so.

[3:51:46] Trustee Luckham (probable): Follow up with this station.

[3:51:47] Trustee Luckham (probable): I don't know that we need to, we should take the high ground and just continue on the work

[3:51:51] Trustee Luckham (probable): as the community expects us to do.

[3:51:54] Trustee Luckham (probable): So I'm not seeing anybody.

[3:51:57] Trustee Luckham (probable): So then that's all I wanted to have on that topic.

[3:52:01] Trustee Luckham (probable): Thank you.

[3:52:03] Trustee Luckham (probable): So then the work program is there for us.

[3:52:05] Trustee Luckham (probable): If there's any questions, we'll just receive it for information.

[3:52:09] Trustee Luckham (probable): And so our next meeting then is going to be February 2nd.

[3:52:12] Trustee Luckham (probable): I believe that's electronic.

[3:52:14] Trustee Luckham (probable): And that's great.

[3:52:15] Trustee Luckham (probable): and um so i'll ask for a motion to go in camera and we have a separate agenda for that meeting

[3:52:26] Trustee Luckham (probable): uh trustee fast i

[3:52:28] Trustee Fast: move that the meeting be closed to the public subject to sections 91

[3:52:32] Trustee Fast: i and j of the community charter in order to consider matters related to receipt of advice

[3:52:38] Trustee Fast: that is subject to solicitor with client privilege and information that if it were presented in a

[3:52:43] Trustee Fast: document that would be prohibited from disclosure under section 21 of the freedom of information and

[3:52:48] Trustee Fast: protection of privacy act and that staff attend the meeting okay

[3:52:54] Trustee Luckham (probable): thank you uh very much for that

[3:52:56] Trustee Luckham (probable): uh seconded by trustee rogers um call for the vote all those in favor that carries we are now

[3:53:03] Trustee Luckham (probable): NOW IN CAMERA, SO I'LL JUST WAIT FOR LAURIE TO MAKE SURE THE MEETING IS CONTINUED.

Executive Committee Meeting Minutes  Page 1 of 8 
January 12, 2022 ADOPTED
 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
January 12, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee (Victoria boardroom)  
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee (electronic)  
 Laura Patrick, Vice Chair, Salt Spring Island Trustee (electronic)  
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee (electronic) 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom)  
 Clare Frater, Director, Trust Area Services (DTAS) (electronic)  
 David Marlor, Director, Local Planning Services (DLPS) (electronic)  
 Julia Mobbs, Director, Administrative Services (DAS) (electronic) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor (electronic) 
 Dilani Hippola, Senior Policy Advisor (electronic) 
 Lori Foster, Executive Coordinator/Recorder (Victoria boardroom)  
  
Consultant: Kirsty Neill, Project Manager, ISL Engineering and Land Service Ltd.   
  
Members of the Public: There were between 2-5 members of the public attending electronically 
 
The in-person meeting also offered electronic attendance to the public, was livestreamed, and recorded. 
 
1. CALL TO ORDER 
 
At 9:00 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add at 10.5., CFAX radio interview 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
Provided for information to items 8.1.2.2 and 8.2.2.2. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING - None 

 
Executive Committee Meeting Minutes  Page 2 of 8 
January 12, 2022 ADOPTED
 
4. ADOPTION OF MINUTES 
 
4.1 December 15th draft minutes 
 
By general consent, the minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and Directors gave updates on FUAL 
items. 
 
Discussion followed on: 
 CAO FUAL item #1 (service integration) as a continuing item, 
 Advising Trust Council of the circulation of the Select Committee (SC) 
consultants report date change from February 7 to February 11, 
 Ministry letter declining SC consultants request to be interviewed,  
 Staff travel currently discouraged due to COVID. 
 
DAS Mobbs noted FUAL item policy amendments in progress, ongoing budget process 
work, and current hiring competitions. 
 
DLPS Marlor spoke to the in-progress amendments of most local trust committees’ 
administrative bylaws to conduct electronic meetings. 
 
By general consent, at 9:43 a.m., item 8.1.2.2 was addressed next. 
 
8.1.2.2 Presentation by ISL - Phase 3 Public Engagement Plan for the Policy 
Statement Amendment Project 
 
ISL Engineering, Project Manager, Kirsty Neill spoke to the 
implementation of the engagement plan sharing a PowerPoint 
presentation. 
 
Executive Committee discussed and gave feedback on the presentation 
and agenda package report speaking to: 
 Meaningful engagement strategies, addressing missed 
voices/youth, public focused engagement, page 40 agenda 
package, 
 Engagement with Bowen Island Municipality, 
 Removing the word “strive” from page 32 of agenda briefing, 
 Engagement principles and engagement objectives, 
 Consultants check-in with progress updates, parameters being 
set, 
 Current draft bylaw in the public realm has not been amended, 
 Reconciling feedback from formal referral process and feedback 
on the process itself. 

 
Executive Committee Meeting Minutes  Page 3 of 8 
January 12, 2022 ADOPTED
 
The public engagement plan is proposed to launch in February.  DTAS 
Frater will continue with EC updates. 
 
The meeting recessed for a break at 10:50 a.m. and reconvened at 11:00 a.m. 
 
By general consent, item 8.1.2.1 was addressed next. 
 
8.1.2.1 Policy Statement Amendment Project Update – Briefing 
  
Director of Trust Area Services (DTAS) Frater spoke to the briefing. 
 
Chair Luckham continued with the agenda addressing unfinished business under item 5.1. 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
DTAS Frater spoke to FUAL items and gave advocacy updates addressing: 
 BIM tax notice insert may not be met, 
 Supporting applicants to the Nature Smart Grant Fund,  
 Upcoming Budget Webinar in progress. 
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee (LTC) Chairs gave verbal updates on recently attended LTC 
meetings, applications and project status, local trust committee bylaw amendment work 
and attendance at the recent Southern Gulf Islands Forum meeting. 
 
5.3 Islands Trust Conservancy Liaison Update 
 
Islands Trust Conservancy Vice Chair, Municipal Trustee Fast noted the next meeting is 
January 25
th
. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
6.1 Salt Spring Island Local Trust Committee Proposed Bylaw No. 529 (administrative) – 
RFD 
 
Vice Chair Patrick spoke to the administrative amendment bylaw and community 
feedback regarding its communication. 
 
EC-2022-001 
It was Moved and Seconded 
That the Islands Trust Executive Committee approve Salt Spring Island Local Trust 
Committee Proposed Bylaw No. 529, cited as “Salt Spring Island Local Trust Committee 
Meeting Procedure Bylaw No. 529, 2021” in accordance with Section 27 of the Islands 
Trust Act. 
CARRIED 
 
7. TRUST COUNCIL MEETING PREPARATION 

 
Executive Committee Meeting Minutes  Page 4 of 8 
January 12, 2022 ADOPTED
 
7.1 Executive 
 
7.1.1 Trust Council draft Nov/Dec minutes 
 
Circulated as a late item, the draft minutes were received for information and 
posted to the website. 
 
7.2 Local Planning Services - None 
7.3 Administrative Services - None 
7.4 Trust Area Services – None 
 
8. EXECUTIVE COMMITTEE PROJECTS 
 
8.1 Trust Council Initiated 
 
8.1.1 Executive – None 
 
8.1.2 Trust Area Services 
 
8.1.2.1 Policy Statement Amendment Project Update – Briefing 
 
Addressed earlier in the meeting. 
 
8.1.2.2 Presentation by ISL - Phase 3 Public Engagement Plan for the Policy 
Statement Amendment Project 
 
Addressed earlier in the meeting. 
 
8.1.3 Local Planning Services - None 
8.1.4 Administrative Services - None 
 
8.2 Executive Committee Initiated 
 
8.2.1 Executive 
 
8.2.1.1 Electronic/In-person Executive Committee 2022 meetings designation – 
RFD 
 
EC-2022-002 
It was Moved and Seconded, 
That the following 2022 Executive Committee regular business meetings 
be held electronically as shown in Attachment 1: February 2, March 8,  
March 23, April 13, May 4, May 25, July 6, August 3, September 20, and 
October 5. 
CARRIED 
 
 
 

 
Executive Committee Meeting Minutes  Page 5 of 8 
January 12, 2022 ADOPTED
 
EC-2022-003 
It was Moved and Seconded, 
That Executive Committee schedule a meeting to be held electronically, 
December 6, 2022, as shown in Attachment 1. 
 
CARRIED 
8.2.2 Trust Area Services 
 
8.2.2.1 2022 AVICC/UBCM Proposed Resolutions – RFD 
 
DTAS Frater spoke to the request for decision and the deadline to 
submit resolutions by January 28, 2022.  
 
EC-2022-004 
It was Moved and Seconded, 
 That the Executive Committee direct staff to forward a resolution with 
backgrounder for consideration at the 2022 Association of Vancouver 
Island and Coastal Communities (AVICC) and Union of BC Municipalities 
(UBCM) conventions, requesting that the Province fund and support the 
development and integration of climate risk and vulnerability 
assessments into Official Community Plan review processes. 
 
CARRIED 
EC-2022-005 
It was Moved and Seconded, 
That the Executive Committee direct staff to forward a resolution with 
backgrounder for consideration at the 2022 Association of Vancouver 
Island and Coastal Communities (AVICC) and Union of BC Municipalities 
(UBCM) conventions, requesting that the Province provide funding and 
support to local governments and Islands Trust to facilitate affordable 
housing projects in rural areas in British Columbia. 
CARRIED 
 
8.2.2.2 Gabriola Museum Grant Application 
 
Senior Intergovernmental Policy Advisor (SIPA) Wilcox gave an update 
on the grant application.   
 
EC discussed the agenda context notes (item 2.2.1) recommendation as 
presented. 
 
EC-2022-006 
It was Moved and Seconded, 
That Executive Committee rescind motion EC-2021-177. 
 
CARRIED 
 
 

 
Executive Committee Meeting Minutes  Page 6 of 8 
January 12, 2022 ADOPTED
 
EC-2022-007 
It was Moved and Seconded, 
That Executive Committee recommend that the Gabriola Museum 
Society engage with the Snuneymuxw First Nation to seek support for 
the project named ‘Snuneymuxw Village of the Ancestors’ and once that 
support, in the form of a letter from Chief and/or Council is received, 
Executive Committee encourages the Gabriola Museum Society to 
reapply for the History, Heritage, and Conservation Grant In-aid. 
 
CARRIED 
 
8.2.3 Local Planning Services - None 
8.2.4 Administrative Services - None 
 
9. NEW BUSINESS - None 
9.1 Executive/Trust Council 
9.2 Trust Area Services 
9.2.1 LTC Chairs Report on Local Advocacy Topics  
9.3 Local Planning Services 
9.4 Administrative Services 
 
The meeting recessed for lunch at 12:15 p.m. and reconvened at 12:45 p.m. 
 
By general consent, Executive Committee addressed Director of Trust Area Services follow-up action 
report item #7 (page 15 of the agenda package) regarding grant intake through the Government of 
Canada Nature Smart Climate Solutions Fund. 
 
5.1 Follow Up Action List/Director/CAO Updates 
 
Vice Chair Patrick spoke to groups in the southern gulf islands making application to this 
fund. 
 
EC-2022-008 
It was Moved and Seconded, 
THAT the Executive Committee requests a letter from the Chair indicating support and 
an offer to provide in kind services, such as GIS-related services and data for Trust Area 
organizations/First Nations/Indigenous people applying for the Nature Smart Climate 
Solutions Fund grants. 
 
CARRIED 
 
10. CORRESPONDENCE (for information unless raised for action) 
 
10.1 M. Boland emails dated December 5, 2021, and January 3, 2022, re budget  
 
The correspondence has been sent to the Financial Planning Committee. 
 
 

 
Executive Committee Meeting Minutes  Page 7 of 8 
January 12, 2022 ADOPTED
 
10.2 M. Gang email dated December 13, 2021 re Public Engagement 
 
This letter has been posted to the Islands 2050 website. 
 
10.3 R. Burger email dated December 14, 2021 re BIM housing affordability 
 
Received for information. 
 
10.4 LGLA 2022 Forum logistics / deadlines to register 
 
Chair Luckham spoke to the benefits of attending this annual forum. 
 
EC-2022-009 
It was Moved and Seconded, 
That Executive Committee support the Chair’s registration and accommodation to 
attend the Local Government Leadership Academy (LGLA) 2022 leadership forum. 
 
CARRIED 
10.5 CFAX radio interview 
 
Executive Committee discussed a CFAX radio interview aired December 10, 2022 with 
Salt Spring member of the concerned citizens’ coalition, Ron Spencer, and interviewer 
Adam Sterling. 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
Received for information. 
 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled for February 2, 2022, starting at 9:00 a.m. 
 
13. CLOSED MEETING (under separate cover) 
 
At 12:53 p.m., the meeting was closed to the public. 
 
EC-2022-010 
It was Moved and Seconded, 
That the meeting be closed to the public subject to Sections 90(1) (i) and (j) of the Community 
Charter in order to consider matters related to receipt of advice that is subject to solicitor-client 
privilege and, information that if it were presented in a document would be prohibited from 
disclosure under section 21 of the Freedom of Information and Protection of Privacy Act, and 
that staff attend the meeting. 
 
CARRIED 
 

 
Executive Committee Meeting Minutes  Page 8 of 8 
January 12, 2022 ADOPTED
 
At 1:54 p.m. the meeting was reopened to the public. 
 
14. ADJOURNMENT 
 
By general consent, at 1:54 p.m., the meeting was adjourned. 
 
_________________________ 
Peter Luckham, Chair 
 
 
Certified Correct 
 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder