Salt Spring Island Local Trust Committee community information meeting, January 18, 2022

[0:00:00] Trustee Luckham (probable): I got two extra messages here that I wasn't expecting. I guess it must have been a version

[0:00:05] Trustee Luckham (probable): update. So good morning, everyone. My name is Peter Lockham. I'm chair of the Salt Spring

[0:00:12] Trustee Luckham (probable): Island Local Trust Committee meeting. This is our January the 18th meeting, if I'm not mistaken,

[0:00:19] Trustee Luckham (probable): our first meeting of the year. And so certainly want to wish everybody a happy and healthy

[0:00:27] Trustee Luckham (probable): year ahead of us. I want to acknowledge the honor and privilege and joy that I get from

[0:00:40] Trustee Luckham (probable): living here in Coast Salish Territory. This morning it's a foggy overcast early year day

[0:00:48] Trustee Luckham (probable): and I'm grateful to live here on Thetis Island which is in the Penelope and Laxon

[0:00:55] Trustee Luckham (probable): territory. I'm joined today by Trustee Grove, elected on Salt Spring Island. Good morning,

[0:01:02] Trustee Luckham (probable): Peter. And Trustee Laura Patrick, also elected on Salt Spring Island. Good morning, Laura.

[0:01:08] Trustee Luckham (probable): Joined by a number of staff members to assist and support us through this meeting process.

[0:01:13] Trustee Luckham (probable): I'll just start by acknowledging the Regional Planning Manager, Stevan Sermak. Good morning.

[0:01:18] Trustee Luckham (probable): And Sarah Sugar, our recorder, minute taker. Thank you, Sarah, for joining us and

[0:01:23] Trustee Luckham (probable): and the excellent work you do.

[0:01:25] Trustee Luckham (probable): And then also acknowledge Christine Mays.

[0:01:29] Trustee Luckham (probable): Good morning, Christine.

[0:01:31] Trustee Luckham (probable): Pleasure to see you.

[0:01:32] Trustee Luckham (probable): Hope everything is well.

[0:01:35] Trustee Luckham (probable): Staff, Jordy Gordon, wishing you also a good new year.

[0:01:42] Trustee Luckham (probable): And Jason Yeomans.

[0:01:44] Trustee Luckham (probable): Good morning, Jason.

[0:01:46] Trustee Luckham (probable): Thank you for joining us.

[0:01:48] Trustee Luckham (probable): And also good morning to you.

[0:01:49] Trustee Luckham (probable): And it looks like finally, Luisa Garbo.

[0:01:53] Trustee Luckham (probable): Good morning, Luisa.

[0:01:55] Trustee Luckham (probable): And again, thank you for the work that you and all your colleagues do in support of this

[0:02:01] Trustee Luckham (probable): local trust committee and the community.

[0:02:12] Voice 22: Peter, we're losing you.

[0:02:14] Voice 22: Peter, welcome.

[0:02:15] Voice 22: Okay, thank you, Peter.

[0:02:17] Trustee Luckham (probable): I have to remember to speak directly to the machine.

[0:02:22] Trustee Luckham (probable): So I'll move my schedule over here.

[0:02:25] Trustee Luckham (probable): So we have a break scheduled at noon.

[0:02:27] Trustee Luckham (probable): we will be having an in-camera session prior to that time permitting um and in which case we'll

[0:02:33] Trustee Luckham (probable): close the meeting to the public and then we will resume at noon to continue uh reporting out and

[0:02:39] Trustee Luckham (probable): applications and uh and projects and other things there um and town hall questions and delegations

[0:02:46] Trustee Luckham (probable): is at that time um i'll just note there was a sort of a semi-late delegation that wanted to

[0:02:55] Trustee Luckham (probable): speak to us about the uh ferry service out of the suvius route six i think it's called and um

[0:03:02] Trustee Luckham (probable): i'm not inclined to set a precedent of adding people as delegations at the end i'd be just

[0:03:08] Trustee Luckham (probable): as happy that that person joined us in the town hall and we can certainly uh be generous with

[0:03:13] Trustee Luckham (probable): time as we often are if that's all right with the ltcs i think you saw that request all right

[0:03:18] Trustee Luckham (probable): And so I'll now simply just ask if there's any other late items that need to be added to the agenda.

[0:03:26] Trustee Luckham (probable): Anybody, staff or trustees, regional planning manager, sir, Mac.

[0:03:31] Voice 15: Thank you, Mr. Chair. I just have two things I'd like to bring to the attention of the LDC and for your consideration, Mr. Chair.

[0:03:37] Voice 15: And that is swapping items 8.1 and 8.2.

[0:03:42] Voice 15: that would

[0:03:42] Voice 15: have that's to allow the consultant from econics to present earlier according to

[0:03:47] Voice 15: their schedule and needs the second thing is i want to make sure that the ltc considers

[0:03:54] Voice 15: the next ltc meeting in february whether or not you want to be electronic and either at the very

[0:04:00] Voice 15: end of the meeting or the very beginning would make sense to me to to consider that if you'd

[0:04:05] Voice 15: like to i would recommend you make a resolution at that time so we don't go through the rwm process

[0:04:10] Voice 15: Okay.

[0:04:11] Trustee Luckham (probable): That's a brilliant idea. So I'm just making some notes to that. Electronics on item 18. And you would like to switch 8.1 and 8.2. So unless there are any concerns from the trustees, then we shall do exactly that. I've marked that. And so thank you for bringing that. Anything else from anybody? No.

[0:04:33] Trustee Luckham (probable): No. Okay. So then let's adopt the agenda.

[0:04:37] Trustee Luckham (probable): And as presented, really, we have the freedom to switch things around according to timing needs, but no additional items have been added.

[0:04:46] Trustee Luckham (probable): So I would just say that we adopt the regular meeting agenda as presented by general consent, if that's okay.

[0:04:53] Trustee Luckham (probable): Yeah. And so let us begin.

[0:04:57] Trustee Luckham (probable): We have lots of minutes of meetings here.

[0:05:00] Trustee Luckham (probable): everybody's busy at the end of last year and wasn't it an interesting end to the year snowstorms and

[0:05:09] Trustee Luckham (probable): outages and everything out and more COVID infections and I want to thank the trustees

[0:05:17] Trustee Luckham (probable): and staff organizing this as an electronic meeting it's a precautionary approach to

[0:05:23] Trustee Luckham (probable): wanting to respect our communities and not spreading this highly virulent version of the

[0:05:33] Trustee Luckham (probable): COVID. So draft minutes of December the 14th, the regular meeting, are there any changes to

[0:05:42] Trustee Luckham (probable): those meetings? Laura Patrick.

[0:05:44] Trustee Patrick (probable): Yes, I note a couple of, correction, one is on page eight,

[0:05:50] Trustee Patrick (probable): section 7.7 um it just refers to kurt stenchcomb um and it's just it's i think a little bit of

[0:05:58] Trustee Patrick (probable): context to that statement would help um i did send this to sarah but i think it should say we're

[0:06:03] Trustee Patrick (probable): after uh kurt stenchcomb it should say kurt stenchcomb of econics the consultant heading

[0:06:09] Trustee Patrick (probable): up the situation analysis of swipa okay i

[0:06:14] Trustee Patrick (probable): think just the statement by itself just doesn't mean

[0:06:16] Trustee Patrick (probable): mean anything in history yeah

[0:06:18] Voice 11: and that's what

[0:06:19] Trustee Patrick (probable): you're what you're you're on

[0:06:23] Trustee Patrick (probable): page eight you said

[0:06:24] Trustee Patrick (probable): that's correct page eight 7.7 okay

[0:06:30] Trustee Luckham (probable): that makes a lot of sense to me uh trustee grove you're

[0:06:34] Trustee Luckham (probable): in agreement okay so sarah did you capture that yes

[0:06:40] Voice 5: i've got that thanks okay

[0:06:42] Trustee Luckham (probable): great thank you

[0:06:43] Trustee Luckham (probable): sarah anything else on the minutes just

[0:06:46] Trustee Patrick (probable): in my report there were a couple of things that kind

[0:06:48] Trustee Patrick (probable): of read funny on page 12 section 11 yeah

[0:06:52] Voice 11: um

[0:06:54] Trustee Patrick (probable): where it said plan h beta test um um you know i think it

[0:07:00] Trustee Patrick (probable): it was i participated in the bc healthy communities initiatives which is also known as plan h um

[0:07:07] Trustee Patrick (probable): beta test for a course for local government on supporting equity in planning and policy

[0:07:12] Trustee Patrick (probable): So I think what what that was was I think important the, the, you know, just that that planet, it just sounds nebulous what's written there.

[0:07:25] Trustee Patrick (probable): Again, Peter, sorry if I understand this microphone if you've got a if you have a headset it solves the problem directional issue.

[0:07:35] Trustee Luckham (probable): that's a good idea i'll grab that in a second um so can you just read out what you want that

[0:07:42] Trustee Luckham (probable): bullet that starts with plan h presently to say so sarah can capture it i'll grab i

[0:07:46] Trustee Patrick (probable): mean it could

[0:07:47] Trustee Patrick (probable): be shortened but i said participated in bc healthy communities initiative in parentheses plan h

[0:07:52] Trustee Patrick (probable): beta test for a course for local government on supporting equity in planning and policy

[0:07:59] Trustee Patrick (probable): policy. Did

[0:08:04] Trustee Luckham (probable): you get that?

[0:08:06] Trustee Patrick (probable): Yes, I've got

[0:08:07] Voice 5: that. Thank you.

[0:08:09] Trustee Patrick (probable): And then there was the other bullet

[0:08:11] Trustee Patrick (probable): just said the housing resolution passed. And that again, the short version would be to say

[0:08:18] Trustee Patrick (probable): noted that the resolution declaring a housing equity and workforce shortage passed. That's a

[0:08:25] Trustee Patrick (probable): true statement. I'm sure I had talked about the other piece that was sent to committee, but that's

[0:08:34] Trustee Patrick (probable): longer so i mean the short if you want the minutes to be succinct just that the resolution declaring

[0:08:39] Trustee Patrick (probable): housing equity and workforce shortage passed um but not just the housing housing thing passed

[0:08:47] Trustee Patrick (probable): because it's it was two parts one passed one did not right

[0:08:52] Voice 11: um

[0:08:53] Trustee Patrick (probable): and again i sent that to her and then

[0:08:59] Trustee Patrick (probable): and then the swipa piece again sort of stuck out funny there were just some of the comments just

[0:09:04] Trustee Patrick (probable): left it was swipa members provided input into the first phase of the strategic planning for

[0:09:09] Trustee Patrick (probable): watershed protection and then the final one was the southern gulf island forum discussed the

[0:09:16] Trustee Patrick (probable): impacts of flooding throughout the region from recent storms right it's just that what was there

[0:09:25] Trustee Patrick (probable): was so short that it didn't make any sense oh sorry i got a cat putting trying to drink my water

[0:09:30] Trustee Patrick (probable): go away okay

[0:09:33] Trustee Luckham (probable): thank you laura so sarah you captured all of that

[0:09:38] Voice 30: uh

[0:09:39] Trustee Patrick (probable): yes i have all of those changes i sent

[0:09:41] Trustee Patrick (probable): it to her and that was all i had for changes thank you

[0:09:45] Trustee Luckham (probable): and peter you're in agreement with those changes yes sir thank you anything else associated with

[0:09:50] Trustee Luckham (probable): the minutes of december 14th no then i will then take it that by general consent the draft minutes

[0:09:58] Trustee Luckham (probable): minutes of December the 14th 2021 be adopted and um let us move along resolution without meeting

[0:10:07] Trustee Luckham (probable): um report uh there were obviously a number of them um and but this agenda I guess came out

[0:10:16] Trustee Luckham (probable): prior to uh that and um there were a number of rwms with respect to uh essentially leading up

[0:10:27] Trustee Luckham (probable): to creating an electronic meeting here today it's quite confident actually peter

[0:10:39] Voice 22: luck and we've lost

[0:10:39] Voice 22: you yeah

[0:10:42] Voice 11: when you touch the side of your it turned it off somehow not working bear

[0:10:55] Trustee Luckham (probable): with me can you

[0:10:56] Trustee Luckham (probable): hear me now one two three four five yes all right um don't touch anything so advisory planning

[0:11:04] Trustee Luckham (probable): commission uh uh minutes um i just want to take a moment to acknowledge the advisory planning

[0:11:10] Trustee Luckham (probable): Commission, Ganges Village Planning Task Force and the Housing Asking Program Task Force for

[0:11:15] Trustee Luckham (probable): the significant work ongoing work that those APCs do on our behalf and want to acknowledge and thank

[0:11:22] Trustee Luckham (probable): them for that. So all of these are here for information so the first one is the Advisory

[0:11:29] Trustee Luckham (probable): Planning Commission of November the 25th that's there for information and unless there's any

[0:11:35] Trustee Luckham (probable): objections we'll just receive that for information not seeing any so that's done

[0:11:41] Trustee Luckham (probable): Ganges Village Planning Task Force the same thing we'll just receive that for information

[0:11:46] Trustee Luckham (probable): unless there's any questions or comments and finally oh there's two sets there 3.2.1

[0:11:54] Trustee Luckham (probable): and 3.2.2 and then the Housing Action Program Task Force minutes of December the 2nd

[0:12:00] Trustee Luckham (probable): And again, for information, two sets at 3.3.1 and 3.3.3.2.

[0:12:09] Trustee Luckham (probable): And that's good, so we'll receive those.

[0:12:12] Trustee Luckham (probable): So nothing for public hearing at this time.

[0:12:16] Trustee Luckham (probable): And this brings us immediately to the business arising

[0:12:21] Trustee Luckham (probable): from the last meeting.

[0:12:23] Trustee Luckham (probable): The follow-up action list is before you on page 35.

[0:12:28] Trustee Luckham (probable): and um i'll just ask any updates since this was published or

[0:12:34] Voice 11: do you just want to go straight to

[0:12:36] Voice 11: questions straight to questions

[0:12:42] Trustee Luckham (probable): uh stefan sure

[0:12:45] Voice 15: thank you mr chair i'll just give you a slight

[0:12:47] Voice 15: update that on page 39 uh there's discussion about the meadow brook rental charges you'll

[0:12:53] Voice 15: note that those are attached to your agenda today so that hasn't been changed in the follow-up

[0:12:59] Voice 15: list but it is in fact for you and a page 42 draft bylaw 529 this is your meeting procedures

[0:13:07] Voice 15: bylaw which you adopted via resolution without meeting just to note that staff did draft changes

[0:13:14] Voice 15: as requested by the LTC but we were guided to sort of expedite the process to adopt it so

[0:13:20] Voice 15: we still have a few changes that we could make in the future regarding order and decorum such

[0:13:26] Voice 15: as the ldc requested but those will be on standby until the ltc wants us to bring the meeting

[0:13:30] Voice 15: procedures bylaw back so just uh those are my only updates thank

[0:13:36] Trustee Luckham (probable): you very much uh rpm sir mac

[0:13:38] Trustee Luckham (probable): so trustees do you have any questions on any other items on the follow-up action list and um

[0:13:46] Trustee Luckham (probable): over to you trustee nothing from peter nothing from trustee patrick okay very good well good

[0:13:52] Trustee Luckham (probable): work Stefan so we're going to move straight on to policies and standing resolutions list

[0:13:59] Trustee Luckham (probable): this is one of those items that we receive for information it's on the agenda as a reminder to

[0:14:04] Trustee Luckham (probable): all of us and just ask just receive that information unless there's some other

[0:14:11] Trustee Luckham (probable): direction I'm going to go oh Laura Patrick go ahead you

[0:14:15] Trustee Patrick (probable): can ask here or I could ask in the

[0:14:16] Trustee Patrick (probable): expense report because um the question is the same we have money like 41 000 remaining for the housing

[0:14:27] Trustee Patrick (probable): planning initiatives and i know there's a lot of you know opportunity i think to do some better

[0:14:33] Trustee Patrick (probable): communications and so forth for that work and i'm just wondering if that money is earmarked

[0:14:39] Trustee Patrick (probable): for something or is that money available to help communicate um you know some of the the

[0:14:47] Trustee Patrick (probable): challenges that the task force is working on and so forth sure

[0:14:53] Voice 15: yeah the um yeah so that budget is

[0:14:57] Voice 15: proposed is is uh forecasted to be underspent so all the uh items that were to be um spent we

[0:15:04] Voice 15: haven't been able to achieve all those deliverables um and i don't have before me the uh

[0:15:09] Voice 15: how that was extended and captured into the next fiscal period but I do think that there's an

[0:15:16] Voice 15: opportunity if the LTC wishes to redirect use of some of those funds I guess for you would have to

[0:15:22] Voice 15: make a resolution soon or talk to staff or do via RWM however you would like to do it but that

[0:15:28] Voice 15: gives you February and perhaps into March you could use those funds but yeah there should be

[0:15:32] Voice 15: last time I did the forecast was obviously two months ago and I think we're going to be under

[0:15:37] Voice 15: on that particular budget in this fiscal by about 50%.

[0:15:45] Voice 15: Okay, so.

[0:15:47] Voice 15: Oh, and here's the planner on the file.

[0:15:49] Voice 15: Yeah, her funds before she was able to spend them.

[0:15:53] Trustee Luckham (probable): So let's see what the planner has to share with us there.

[0:15:56] Trustee Luckham (probable): Go ahead, Louise, good morning.

[0:15:58] Voice 30: And thank you for the question.

[0:16:00] Voice 30: We did submit an amendment to the budget.

[0:16:03] Voice 30: We're proposing to bring in a co-op student to help out

[0:16:09] Voice 30: because the OCP amendment is a huge undertaking.

[0:16:12] Voice 30: So we're going to get some support

[0:16:15] Voice 30: and the student will be spare with,

[0:16:18] Voice 30: or share with other projects as well.

[0:16:21] Voice 30: So we'll help out on Ganges, we'll help out on housing.

[0:16:24] Voice 30: And even if my colleagues working

[0:16:29] Voice 30: on the water sustainability and the CDF,

[0:16:33] Voice 30: all of that, we're going to get some help.

[0:16:35] Voice 30: So, and the funding is also reserved for First Nations collaboration, and because we have

[0:16:43] Voice 30: 13 nations, we need to make sure we're not spending too much on other things.

[0:16:50] Voice 30: We need to reserve, I think it's called capacity funding.

[0:16:54] Voice 30: And we also have reserve money for the public outreach that we are actually going to start

[0:17:01] Voice 30: the conversation with the task force.

[0:17:03] Voice 30: the task force spending is identified in the budget and right now because they are asking

[0:17:10] Voice 30: uh in fact for both task force uh meetings uh the ganges and the housing asking for two meetings

[0:17:17] Voice 30: so it's already over the budget for the task force that include facility rental minute taking and

[0:17:26] Voice 30: what we didn't just anticipate to have two meetings so we didn't budget for it

[0:17:31] Voice 30: but we can allocate funding for that that's not an issue uh rest assured we've got enough of the

[0:17:37] Voice 30: task force but uh so it's underspend in a sense that we just haven't spent the money but they

[0:17:43] Voice 30: are all identified and I believe the budget is going before the executive committee for

[0:17:50] Voice 30: consideration if I'm correct anyway that's my comment on the budget um

[0:17:59] Trustee Luckham (probable): okay are there any

[0:18:00] Trustee Luckham (probable): Any questions there with respect to the budget trustee Patrick.

[0:18:05] Trustee Patrick (probable): Again, I think we, I think we need to find opportunities and whether we need money or not to write them.

[0:18:12] Trustee Patrick (probable): I can't alone or Peter can't alone or you can't alone here, welcome, right, the public material that needs to be written to help put these projects into context to help people understand, you know while surveys are useful I think there's context

[0:18:27] Trustee Patrick (probable): that needs to be out before the surveys are out

[0:18:29] Trustee Patrick (probable): because the dialogues that are happening in the community

[0:18:32] Trustee Patrick (probable): are going, you know, all over the place.

[0:18:35] Trustee Patrick (probable): And I think we need to put some context

[0:18:38] Trustee Patrick (probable): as to what we're trying to do so that, you know,

[0:18:40] Trustee Patrick (probable): to help people understand that these are broad projects,

[0:18:44] Trustee Patrick (probable): not narrow and where we're going.

[0:18:47] Trustee Patrick (probable): So I just think it's a benefit to help,

[0:18:49] Trustee Patrick (probable): anything we can do right now to help the community

[0:18:51] Trustee Patrick (probable): understand what we're doing would be positive

[0:18:55] Trustee Patrick (probable): and make any engagement opportunities even more successful

[0:19:00] Trustee Patrick (probable): if there's a bit of context out there.

[0:19:02] Trustee Patrick (probable): So that's what I'm just looking for is how can we do that?

[0:19:05] Trustee Patrick (probable): And if we've got some budget that could be made available,

[0:19:07] Trustee Patrick (probable): if we need it, do we need someone to help write

[0:19:10] Trustee Patrick (probable): that material would be good.

[0:19:16] Trustee Patrick (probable): In simple terms, not simple, but understandable language,

[0:19:20] Trustee Patrick (probable): language, not land use language.

[0:19:28] Trustee Luckham (probable): Okay. Yeah. So Stefan, as the RPM, just want to reconcile

[0:19:34] Trustee Luckham (probable): your remarks that you're forecasting there will be surplus. And Louisa Plano Garbo's

[0:19:41] Trustee Luckham (probable): comments about that there's certainly plans afoot for the budgeted funding and bringing

[0:19:49] Trustee Luckham (probable): in of a of a student to do that work presumably the student is budgeted as a separate component

[0:19:56] Trustee Luckham (probable): to the project of which is uh different from the project budget but i might be wrong about that

[0:20:03] Trustee Luckham (probable): um and um and bottom line is is there so we're already in the middle of january

[0:20:13] Trustee Luckham (probable): nearing the end of january and so of course that budget needs to be expended

[0:20:18] Trustee Luckham (probable): before March. And so is there a potential projected surplus from this? And could that

[0:20:27] Trustee Luckham (probable): be allocated to some communications?

[0:20:30] Voice 15: Thank you. Thank you, Mr. Chair. So I will be doing my

[0:20:35] Voice 15: next round of forecast shortly in the next couple of weeks. And I'll have a better answer for you

[0:20:39] Voice 15: that I wasn't prepared for the question here. The reason my comments were predicting a surplus is

[0:20:44] Voice 15: because planner Garbo was correct that we had you know sort of as per the approved budget and as

[0:20:51] Voice 15: the project charter said we you know we were going to get assistance from a student planner

[0:20:57] Voice 15: and we were going to do you know enhance engagement with First Nations where possible

[0:21:01] Voice 15: the reason I said my comments is because we still haven't got that planner and time's ticking on

[0:21:06] Voice 15: quickly so I think I sort of spoke out of turn and we haven't had a chance to compare that but

[0:21:10] Voice 15: But other than that, I think Planner Garbo has a very firm grasp on her project, where it is, and the deliverables and the budget.

[0:21:17] Voice 15: So perhaps even closer to it than I am at the moment.

[0:21:20] Voice 15: Okay,

[0:21:21] Trustee Luckham (probable): that's great.

[0:21:22] Trustee Luckham (probable): Difficult for us to assess the situation.

[0:21:25] Trustee Luckham (probable): So that's fine.

[0:21:28] Trustee Luckham (probable): Trustee Patrick, do you want to consider bringing some recommendation later on in the meeting?

[0:21:35] Trustee Patrick (probable): Yeah, I'll see if we can pull it off today.

[0:21:38] Trustee Patrick (probable): otherwise we'll come back with an rwm but i think it's something to talk about of you know how we

[0:21:42] Trustee Patrick (probable): can get some communications out there be proactive because you

[0:21:46] Trustee Luckham (probable): know silence is

[0:21:47] Trustee Patrick (probable): not helping us

[0:21:48] Trustee Luckham (probable): i i agree completely thank you for being for being proactive um

[0:21:54] Voice 15: mr chair i just yes sir maybe

[0:21:55] Voice 15: plano garbo was i wanted to oh sorry

[0:21:58] Voice 15: materials perhaps yeah uh

[0:22:00] Voice 30: thank you chair i really

[0:22:03] Voice 30: appreciate trustee patrick's comment because really help staff to know that if we or even

[0:22:08] Voice 30: have the permission my senses from the trustees that if we need to move items around to make sure

[0:22:16] Voice 30: we do really extensive public outreach that will be great and we definitely see the importance on

[0:22:23] Voice 30: that okay

[0:22:26] Trustee Luckham (probable): thank you planet garbo um so we are on the work program top priorities at this

[0:22:34] Trustee Luckham (probable): juncture um are there any other uh thoughts or remarks with respect to the work program

[0:22:41] Trustee Luckham (probable): top priorities no okay mr

[0:22:45] Voice 15: chair i'm just going to share one more one thing about it i just noticed

[0:22:48] Voice 15: that it's not quite as up to date as it could be and that's as per example of today you're going

[0:22:53] Voice 15: to hear from um econics and those little things haven't been added so it's just it's about a month

[0:22:58] Voice 15: behind i noticed or so a month and a half so

[0:22:59] Trustee Luckham (probable): okay well um there was uh some time off and

[0:23:04] Trustee Luckham (probable): covid and all that stuff so thank you for that and um appreciate that you do the best you can under

[0:23:10] Trustee Luckham (probable): the circumstances um so then the projects list is there um also as a report and i'll just ask

[0:23:19] Trustee Luckham (probable): trustees if there's any uh additional remarks or thoughts there otherwise we'll continue on

[0:23:25] Trustee Luckham (probable): to applications with status reports and um so i'll just turn to the regional planning manager

[0:23:32] Trustee Luckham (probable): um is that up to date or um at this point do you have anything to add 7.4 i have nothing to add

[0:23:40] Trustee Luckham (probable): mr chair thank you thank you and i always provide you that opportunity today um so trustees on the

[0:23:47] Trustee Luckham (probable): the applications report. Do you have any questions? Trustee

[0:23:53] Trustee Luckham (probable): Grove? And if you don't mind just citing the file number and

[0:23:56] Trustee Luckham (probable): the page and then we can follow you along.

[0:23:58] Voice 22: I'm on page 70.

[0:24:02] Trustee Luckham (probable): Oh, now your microphone is failing us.

[0:24:05] Voice 22: Oh, I guess because I'm not looking at it again. So page 76.

[0:24:11] Voice 22: Fernando and Tammy dos Santos, the first of the rezoning files.

[0:24:18] Voice 22: So my comment is, what does this mean?

[0:24:22] Voice 22: The last entry is MOTI updates referral response, road upgrade requests removed.

[0:24:27] Voice 22: So now what?

[0:24:30] Voice 22: I

[0:24:30] Voice 15: believe we have the planner on file here.

[0:24:32] Voice 15: I see Planner Gordon, so I'll ask him to respond directly.

[0:24:38] Voice 27: Thank you, Chair.

[0:24:39] Voice 27: Sure. So there was some conversation with MODY, and they have since removed their initial referral response comment,

[0:24:50] Voice 27: which was that Drake Road needed to be upgraded in its entirety from Fulford Ganges to the subject property.

[0:24:57] Voice 27: So that's no longer a requirement from MODY of the rezoning.

[0:25:01] Voice 27: And so really, we're still just waiting on the applicant to provide the information that was requested by the LTC

[0:25:08] Voice 27: see and the last time the application came before you okay

[0:25:12] Trustee Luckham (probable): thank you planner gordon now trustee

[0:25:14] Trustee Luckham (probable): patrick on this application yes

[0:25:16] Trustee Patrick (probable): um i had the housing council met again last friday and um

[0:25:21] Trustee Patrick (probable): uh fernando dos santos gave a very detailed report on on his project and again expressed

[0:25:27] Trustee Patrick (probable): his gratitude for staff in their work on this file and helping to move through these um you

[0:25:36] Trustee Patrick (probable): know complicated steps and he was very grateful for island you know he really i can't tell you

[0:25:42] Trustee Patrick (probable): how much he's dressed how important a staff has been helpful on this file um and moving the

[0:25:48] Trustee Patrick (probable): project forward so uh the key things i think that are holding out are some of the water things and

[0:25:53] Trustee Patrick (probable): that they're seeking some grants to get some funding to help prepare and write all those

[0:25:59] Trustee Patrick (probable): things but it was there everything was sort of favorable and moving forward but at the speed

[0:26:03] Trustee Patrick (probable): they're moving okay

[0:26:06] Trustee Luckham (probable): thank you uh peter grove something else on the follow-up action so this

[0:26:10] Voice 22: is um sounding good does that mean that uh drake road does not need to be upgraded in order to

[0:26:16] Voice 22: complete this project thank

[0:26:23] Voice 27: you chair i will say that there's no requirement from the ministry of

[0:26:29] Voice 27: transportation to up do any upgrade work as far as they're concerned um it remains to be seen sort of

[0:26:37] Voice 27: in terms of what constitutes good planning if there's some upgrades to the road that need to

[0:26:42] Voice 27: happen in order to facilitate site access, given that it's going to be 30 densities if the rezoning

[0:26:50] Voice 27: goes through on that property. And the applicant has indicated that they're more than willing to

[0:26:54] Voice 27: do some upgrade work on the road, sort of from the property access to Bonnet Road, which would

[0:27:01] Voice 27: would probably be the the real pinch point for access to that site so uh I I think there's

[0:27:07] Voice 27: likely some work that would be done but not at the behest of the Ministry of Transportation at

[0:27:12] Voice 27: this point okay thank you very much okay

[0:27:17] Trustee Luckham (probable): anything further on the um application report uh Peter uh

[0:27:22] Voice 22: Yes, please. Page 78. And that is the Peter Hunt-Megan Carr rezoning. So, yeah, we're coming up. That's being reported on later in the day. Sorry about that.

[0:27:41] Voice 22: so 79 that is miss crofton crofton's housing corporation uh um so i'm wondering what the

[0:27:58] Voice 22: options are um so uh the staff do not consider current groundwater source to be viable due to

[0:28:04] Voice 22: salt water and choose intrusion so what uh if any um alternatives are being considered thanks

[0:28:16] Trustee Luckham (probable): and is that planner gordon on that file it

[0:28:18] Voice 27: is yes uh thank you chair um i do have it in my on my

[0:28:22] Voice 27: to-do list to reach out to the applicant to determine where they're at in terms of

[0:28:26] Voice 27: developing another viable source i think the most reasonable one would be to try to drill another

[0:28:33] Voice 27: well to see if they can have better luck with less salt or intrusion though i will note in that area

[0:28:40] Voice 27: it's quite problematic you can see from the mapping that it's quite vulnerable

[0:28:44] Voice 27: available to saltwater intrusion so uh I don't know where they've gotten to in terms of perhaps

[0:28:49] Voice 27: exploring rainwater collection as a way to facilitate that but I will be reaching out

[0:28:54] Voice 27: to the applicant shortly to to determine where they've gotten to with their uh with their water

[0:29:00] Voice 27: work well

[0:29:01] Voice 22: I certainly think we should be encouraging rainwater catchment if that would

[0:29:05] Voice 22: work for them okay

[0:29:10] Trustee Luckham (probable): thank you uh Peter unless there's any other remarks from staff on that

[0:29:16] Trustee Luckham (probable): is there another file that you have interesting not

[0:29:20] Voice 22: from me thank you

[0:29:21] Trustee Luckham (probable): trustee Patrick do you have

[0:29:23] Trustee Luckham (probable): anything on the applications report no okay great thank you expense report dated November 2021 that's

[0:29:33] Trustee Luckham (probable): there for our information certainly this money left in our budget so hopefully the projects will

[0:29:39] Trustee Luckham (probable): we'll catch up. The Islands Trust Conservancy Board report is also in our package. It's mostly

[0:29:48] Trustee Luckham (probable): sort of a highlight, decision highlights from the most recent Islands Trust Conservancy

[0:29:57] Trustee Luckham (probable): here on our agenda today. There's not

[0:30:00] Trustee Luckham (probable): actually a board report which we often get in a slightly different fashion but as can be seen

[0:30:07] Trustee Luckham (probable): in reading that the conservancy is very busy challenged with climate change activities and

[0:30:15] Trustee Luckham (probable): species at risk activities for which some external funding was received and we're grateful for that

[0:30:23] Trustee Luckham (probable): um so that's just there for your information for the public's information on what's happening at

[0:30:28] Trustee Luckham (probable): the conservancy don't have any specific projects lists on this particular report so the next item

[0:30:36] Trustee Luckham (probable): here is uh salt spring island watershed protection alliance that there's no report attached but is

[0:30:42] Trustee Luckham (probable): there a verbal update of any kind uh trustee patrick as chair of the super yes

[0:30:48] Trustee Patrick (probable): sorry that was

[0:30:49] Trustee Patrick (probable): uh that was me and i know that shannon sent something just last night there with me for

[0:30:55] Trustee Patrick (probable): for two seconds while I open that up, here we go.

[0:31:03] Trustee Patrick (probable): Sorry, Shannon Cowan had prepared just some notes.

[0:31:11] Trustee Patrick (probable): There are a number of projects that are underway,

[0:31:13] Trustee Patrick (probable): Weston Lake project, which is looking at the watershed

[0:31:18] Trustee Patrick (probable): and the available water from a sustainability

[0:31:21] Trustee Patrick (probable): and climate change approach.

[0:31:23] Trustee Patrick (probable): approach. The CRD did award that contract, so work is getting underway for Weston. We did have the

[0:31:34] Trustee Patrick (probable): Watershed Stewardship Protection Plan situation analysis, but we're going to hear from the

[0:31:38] Trustee Patrick (probable): consultant shortly, so I won't take that time. They are ongoing doing work. It's sort of not

[0:31:47] Trustee Patrick (probable): within the SWPA umbrella, but the coordinator is helping coordinate all the water systems

[0:31:53] Trustee Patrick (probable): working group. They're all getting together and talking, and that's a very good thing.

[0:31:57] Trustee Patrick (probable): We're just facilitating that group. The ALTSHALE has provided coordination for the groundwater and

[0:32:05] Trustee Patrick (probable): lake level station monitoring and visits, which is a quarterly activity of collecting that.

[0:32:11] Trustee Patrick (probable): and there's ongoing work for Elwha-Bloom public education,

[0:32:17] Trustee Patrick (probable): what those are, and rainwater.

[0:32:23] Trustee Patrick (probable): We continue to do work on rain systems

[0:32:25] Trustee Patrick (probable): and groundwater public education.

[0:32:28] Trustee Patrick (probable): So there's gonna be a whole bunch of new stuff

[0:32:31] Trustee Patrick (probable): coming out on that.

[0:32:32] Trustee Patrick (probable): So please keep your attention on some projects there.

[0:32:37] Trustee Patrick (probable): So that's all I have.

[0:32:37] Trustee Patrick (probable): okay

[0:32:40] Trustee Luckham (probable): thank you um laura for your work on that um important uh um association um next item on our

[0:32:52] Trustee Luckham (probable): list is a verbal report from the chair of the ganges village planning task force is the chair

[0:32:59] Trustee Luckham (probable): with us today i didn't see i've

[0:33:03] Voice 17: just promoted her to panelists oh

[0:33:06] Trustee Luckham (probable): there you are very good good

[0:33:07] Trustee Luckham (probable): morning, Jenny, thank you for joining us. And thank you for

[0:33:09] Trustee Luckham (probable): the work of the of the task force. So we'll give it the

[0:33:13] Trustee Luckham (probable): floor over to you for your report.

[0:33:15] Voice 2: Hi, thank you very much. So in the next coming year, what we

[0:33:21] Voice 2: have planned is only one meeting a month so far unless that

[0:33:26] Voice 2: changes when with the consensus of our group. So we had been

[0:33:31] Voice 2: doing two meetings per month, because it was considered

[0:33:36] Voice 2: it important to get things done more quickly but um because there's a lot of inputs coming in and

[0:33:46] Voice 2: it takes time for all these inputs to come in it's uh something that we decided not to have the

[0:33:53] Voice 2: second meeting per month for our particular task force but that could change and uh we're not

[0:33:59] Voice 2: meeting in January we're meeting next in February and that is good as well because there's so many

[0:34:08] Voice 2: new things coming in that I'm learning about even from being at this meeting this morning which are

[0:34:14] Voice 2: pieces of the puzzle for Ganges and so I'm just learning about those right now and I think that's

[0:34:22] Voice 2: very positive because we can incorporate those things into our work and as we didn't haven't met

[0:34:31] Voice 2: right now in this month of january i can't really give you any fresh updates but um there has been

[0:34:38] Voice 2: some good work done by jennifer fix of the um on e studio and she did get going with the public

[0:34:47] Voice 2: public feedback forms and the idea fair and she's done outreach and there will be other phases of

[0:34:54] Voice 2: that and there's going to be other phases with working with a First Nations consultation so

[0:34:59] Voice 2: I'm seeing that things are going along really well and we do have a good working team going on right

[0:35:07] Voice 2: now in in our task force and and we're we're doing a lot of good things and I'm excited for 2022 so

[0:35:13] Voice 2: So I think that's all I have to say.

[0:35:16] Voice 2: Thanks.

[0:35:17] Trustee Luckham (probable): Okay, thank you, Jenny, for your work.

[0:35:20] Trustee Luckham (probable): Any questions for the chair?

[0:35:22] Trustee Luckham (probable): No, okay.

[0:35:23] Trustee Luckham (probable): So let's go to the Housing Action Program Task Force

[0:35:27] Trustee Luckham (probable): chair's update.

[0:35:30] Trustee Luckham (probable): And is he here?

[0:35:32] Voice 17: He's just being promoted right now.

[0:35:34] Voice 11: Thank you.

[0:35:35] Voice 11: And there you are, Ronan.

[0:35:40] Voice 11: Good morning, sir.

[0:35:41] Voice 11: Thank you for joining us and for your work

[0:35:44] Voice 11: on the Housing Action Program Task Force.

[0:35:47] Voice 11: over to you thank

[0:35:52] Voice 24: you it's just take a minute to get um joined in here um thanks for the opportunity

[0:35:57] Voice 24: to speak uh yeah we've um our our last scheduled meeting was cancelled due to weather adverse

[0:36:04] Voice 24: weather um that was early in uh january and our next meeting was supposed to be tomorrow but was

[0:36:13] Voice 24: um cancelled because of protocols that don't allow us to have a minute taker

[0:36:19] Voice 24: present but we're still supposed to meet in person um after we cancelled i was advised to

[0:36:25] Voice 24: cancel the meeting uh it turns out that we can still have a minute taker joined by phone um so

[0:36:31] Voice 24: some of the members expressed disappointment that that we didn't know that and weren't able to

[0:36:35] Voice 24: organize that um so just i'm hoping that going forward that we can now that we know that that

[0:36:41] Voice 24: we can make sure that we that we keep trying to meet um until the protocols change and if a minute

[0:36:46] Voice 24: take care can join us by phone i'm sure the uh the task force would appreciate that um

[0:36:53] Voice 24: we are the the members are working on reviewing the ocp on their time to provide input that's

[0:36:59] Voice 24: sort of a larger part of our of our process um that we expect to take some time uh for them for

[0:37:06] Voice 24: everyone to provide their input um we're also working on um updating our our matrix of our

[0:37:12] Voice 24: our proposed ideas which we used as a framework for our discussions going forward and and

[0:37:17] Voice 24: ultimately will will lead to the the backbone of of what will be you know a report of in a

[0:37:23] Voice 24: framed series of recommendations um from the overall project study so that's exciting um

[0:37:30] Voice 24: it's been a little bit delayed because of the holidays and volunteer um time available to

[0:37:35] Voice 24: to give to that um um we're also working on um the last meeting we talked quite a bit about um

[0:37:48] Voice 24: the the task force would like to be able to communicate to the you know to the community

[0:37:52] Voice 24: rationale behind the recommendations that we've proposed uh so far um again it's been a little

[0:37:59] Voice 24: bit stalled by um volunteer availability over the holidays um but there's something that's

[0:38:05] Voice 24: important to us, so we're hoping to get some movement on that to present for our next meeting.

[0:38:10] Voice 24: That dovetails into what everyone was excited and hoping to be seeing the report by staff

[0:38:22] Voice 24: on the recommendations to update the Suites by-law according to recommendations that we

[0:38:28] Voice 24: recommended in august um it's you know it's it's disappointing to me that they're not here today

[0:38:37] Voice 24: with the first when they were first presented in november there was the report was supposed

[0:38:40] Voice 24: to be in december and then it was supposed to be in january and here we are now the report will

[0:38:45] Voice 24: be shown in february which will be six months after we propose the recommendations which were

[0:38:50] Voice 24: from the point of view of trying to have quick solutions to the housing crisis that the whole

[0:38:57] Voice 24: community is suffering and to me is confusing that it's taking so long to six months to go

[0:39:06] Voice 24: from a recommendation to a report just even begin the process of updating the bylaw i mean

[0:39:11] Voice 24: i know that i i'm just confused i'm not really quite sure what's happening behind the scenes

[0:39:15] Voice 24: i know that i know that staff know that this is important and they want they want this to be a

[0:39:20] Voice 24: successful um a successful update and you know so so i can only assume that there's you know

[0:39:29] Voice 24: that they're working hard in the background trying to um make the report as you know as

[0:39:34] Voice 24: complete with smart ideas as possible so that when it does come forward that we can move forward

[0:39:38] Voice 24: quickly on it but it's still the the community has was skeptical of this of this task force

[0:39:46] Voice 24: on this project from the beginning seeing it as a as just another make work project that leads to

[0:39:51] Voice 24: another report that gets up on a shelf that moves slowly and i can only experience you know for

[0:39:57] Voice 24: myself frustration that that you know if this is how we move in response to crisis um you know i

[0:40:05] Voice 24: don't know if we understand what the definition of the crisis is and you know at the task force we

[0:40:11] Voice 24: are i'm volunteer we're all volunteers and i'm taking time for my extremely busy business life

[0:40:17] Voice 24: and my family life to participate in this process and um you know we're here because we expect we're

[0:40:26] Voice 24: trying to make a difference in the community we expect to take them seriously and um you know

[0:40:31] Voice 24: in the face of a crisis i don't think business as usual uh cuts it and um you know we're you know

[0:40:42] Voice 24: it's demoralizing for us to to be putting our sacrificing our time to try to to try to make a

[0:40:48] Voice 24: difference and then for things to move you know so slowly and to for us to wonder when what is

[0:40:55] Voice 24: the point is this going to make a difference or is this going to be going to be another

[0:40:59] Voice 24: make work project that one's going to report that collects dust on a shelf um and anyway i'll leave

[0:41:06] Voice 24: it at that i think you understand what i mean yeah

[0:41:10] Trustee Luckham (probable): thank you ronan certainly understand your

[0:41:13] Trustee Luckham (probable): concerns. I'll just say that we have certainly had resource challenges with staff and other

[0:41:21] Trustee Luckham (probable): demands, but I think you should be assured that the LTC and the trustees do take this seriously,

[0:41:29] Trustee Luckham (probable): and we're doing our best to advance it. So, trustees, anything there? Trustee Grove?

[0:41:37] Trustee Luckham (probable): Yeah.

[0:41:38] Voice 22: And I feel your pain, Ronan, and your frustration. And so what is going to change

[0:41:47] Voice 22: to move this along? I mean, one thing that crosses my mind is because of the COVID rules and such,

[0:41:55] Voice 22: it's difficult to hold a meeting and have staff there. But I assume you can still meet on your

[0:42:02] Voice 22: own and have one of your members keep minutes which you could then forward to the trustees

[0:42:08] Voice 22: for consideration um i don't think um i i want to urge you not to you know take these frustrations

[0:42:17] Voice 22: lying down um what you're doing is too important and it is a crisis and we've been talking about

[0:42:22] Voice 22: this crisis for far too long and uh there are things that uh could be done i mean what crosses

[0:42:28] Voice 22: as my mind and has many times is we can be doing a lot more in terms of uh of temporary uses of

[0:42:34] Voice 22: trailers um and uh i i know of at least one um fairly significant location and uh which i would

[0:42:42] Voice 22: have to happy to talk about in private and they're concerned that um and they wanted to put some

[0:42:48] Voice 22: trailers there and um he was advised that according to the bylaws and that they're not allowed to do

[0:42:54] Voice 22: that and that's um fair enough according to the bylaws but we we have to find a way around these

[0:43:01] Voice 22: things at this time of crisis so um don't take it lying down and so i'd like to know from our staff

[0:43:08] Voice 22: you know what are we doing to help move these issues along and what is the outlook for the

[0:43:16] Voice 22: future if that's possible so

[0:43:18] Trustee Luckham (probable): let's go to the regional planning manager for that um advice

[0:43:25] Trustee Luckham (probable): on where we're at and how we're proceeding sure

[0:43:28] Voice 15: thank you mr chair so hi ronan the uh

[0:43:33] Voice 15: hey so we're doing a lot and i you know i hear ronan's frustration and and you know it's a valid

[0:43:39] Voice 15: one then things move slowly you know staff are facilitating the meetings of

[0:43:46] Voice 15: all advisory planning commissions and task forces as much as possible we are

[0:43:52] Voice 15: advancing the work that they present to the LTC for recommendations and follow

[0:43:56] Voice 15: up and we're following the you know both the project chartered timelines of the

[0:44:02] Voice 15: scope etc all pretty much as scripted yes drafting a bylaw we've taken a

[0:44:08] Voice 15: a little bit longer than intended, than desirable.

[0:44:12] Voice 15: And that's because it's difficult, really.

[0:44:16] Voice 15: You know, we're reviewing the legal opinions we've had.

[0:44:20] Voice 15: We've been trying to work with administrative staff

[0:44:23] Voice 15: from agencies and stuff to make sure that what we draft

[0:44:26] Voice 15: goes out and they can move swiftly

[0:44:28] Voice 15: as opposed to being bogged down in the referral process

[0:44:31] Voice 15: and so on and so forth.

[0:44:33] Voice 15: So there is a lot of work happening.

[0:44:34] Voice 15: And I know that, you know, staff share the same concerns and trying to make sure that we can follow up on the housing task force and recommendations, the LTC's direction as swiftly and as firmly as possible.

[0:44:47] Voice 15: I know it's a, as Ronan said, it can be, feel like a demoralizing process when you're going, and it has to go so slow.

[0:44:55] Voice 15: But I think even Trustee Patrick has said, sometimes you have to go slow to go fast.

[0:44:59] Voice 15: and i believe that the project once we start getting through the legislative process of

[0:45:03] Voice 15: bylaws i think we'll start getting some momentum and i think that's really going to be where um

[0:45:09] Voice 15: ronan and his fellow task force members are going to start to feel some positive actions

[0:45:13] Voice 15: so um i feel your frustrations and staff you know staff are working hard i just reviewed a copy of

[0:45:19] Voice 15: the draft by law just the other week so i'm not sure if the planner would like to say anything

[0:45:24] Voice 15: regarding about that she's of course much more embedded in the process than i am okay thank you

[0:45:31] Trustee Luckham (probable): um planner garbo do you wish to make a contribution here uh

[0:45:37] Voice 30: sure our chair and trustees and uh

[0:45:41] Voice 30: appreciate uh the sentiment and we're very much aware of that we take uh the direction from uh

[0:45:50] Voice 30: trustees very seriously. We don't deliberately delay anything at all. We're very cautious for

[0:45:56] Voice 30: a very specific reason. We want it to be successful, and we said it multiple times.

[0:46:01] Voice 30: I can give sort of a little bit idea of where we are at. The resolution from the

[0:46:11] Voice 30: task force was recommending secondary suites, and the resolution from trustees

[0:46:18] Voice 30: LEND IT TO BE MUCH BROADER, LOOK AT ACCESSORY DWELLING UNITS.

[0:46:22] Voice 30: SO WE HAVE TWO PIECES THAT WE WERE WORKING ON, AND BASED ON THE ANALYSIS AND REVIEW,

[0:46:29] Voice 30: WE KNOW FOR CERTAIN THAT ADU WILL REQUIRE OCP AMENDMENT, AND KNOWING THE PROCESS AND

[0:46:36] Voice 30: THE LEGAL PROCESS FOR OCP CAN BE VERY COMPLICATED.

[0:46:41] Voice 30: So we feel in the meantime, we will see if we can move secondary suite forward.

[0:46:46] Voice 30: And that's what the draft bylaw that we're exploring.

[0:46:50] Voice 30: At the same time, we've been working with the technical working group.

[0:46:54] Voice 30: That was why the formation of the technical working group was formed, is to just kind of explore options and identify solutions.

[0:47:03] Voice 30: We have conversation with SWIGPRA on the water issues.

[0:47:08] Voice 30: And, in fact, we are collaborating with them.

[0:47:12] Voice 30: They are actually exploring some of the recommendations to help us on the water capacity.

[0:47:20] Voice 30: And we started a conversation with First Nations, and my understanding, actually, this is an

[0:47:26] Voice 30: important piece, in light of Bill 26 as well, that we have to work more diligently and committed

[0:47:33] Voice 30: to reconciliation.

[0:47:34] Voice 30: reconciliation we started a conversation with two First Nations we still have one more to go and

[0:47:41] Voice 30: then we will send out the initial letter to all requests for First Nations and keep in mind we

[0:47:48] Voice 30: have 13 territorial interests so we want to make sure that we reach out to them and this is uh

[0:47:55] Voice 30: required my understanding is uh under the reconciliation and the um protocol that we

[0:48:03] Voice 30: we have is to have early conversation even before drafting the bylaw so we started that and um

[0:48:10] Voice 30: working with Lisa under her guidance as well so there are a lot been going on and the public

[0:48:17] Voice 30: engagement process we already started working on our web page to reach out to people and in the

[0:48:23] Voice 30: next task force meeting we proposed um how to reach out to the broader communities and so that

[0:48:29] Voice 30: will be discussed and also the open houses we're going to propose having the task force to start

[0:48:37] Voice 30: talking about that conversation how they would like to plan for the open houses that was something

[0:48:42] Voice 30: that was brought up by the task force uh to how to they want to explore uh venues uh to kind of

[0:48:51] Voice 30: have more interaction with the communities so there are many pieces going on and we're working

[0:48:58] Voice 30: And I think once we get through that piece, we can start presenting the bylaw, hopefully next month, if not the month after.

[0:49:10] Voice 30: We need to be sincere about our early conversation with First Nations.

[0:49:14] Voice 30: So we want to make sure that at least we feel comfortable to start presenting the draft bylaw.

[0:49:20] Voice 30: So, it's coming, and the bylaws still have some technical challenges that we need to

[0:49:28] Voice 30: work on.

[0:49:28] Voice 30: And once we feel we can, it's a defensible bylaw, then we can, I guess, bring it to LTC

[0:49:37] Voice 30: for the endorsement.

[0:49:42] Voice 11: Thank you, Planner Garbo.

[0:49:45] Voice 11: Trustee Patrick?

[0:49:46] Trustee Patrick (probable): I just first want to say thank you, Ronan, you and everyone that's working on the task

[0:49:51] Trustee Patrick (probable): task force and the dedication to this and and the extended coming out of housing council last

[0:49:59] Trustee Patrick (probable): week there's so many people working so hard on on resolving all of these issues and i don't know if

[0:50:05] Trustee Patrick (probable): you were here earlier when we were talking about communications i think we could do a better job

[0:50:09] Trustee Patrick (probable): of helping profile the work that's being done and the steps that are being taken to the community

[0:50:15] Trustee Patrick (probable): because there's a lot of misunderstanding you know i look at you i look at everyone on the

[0:50:20] Trustee Patrick (probable): the task force has to get everyone in the community they're working on this housing you know people

[0:50:24] Trustee Patrick (probable): working for housing advocacy and environmentalists are the same you know you know and i think it's an

[0:50:30] Trustee Patrick (probable): important message that we got to get out there that we're not you know we're not talking about

[0:50:34] Trustee Patrick (probable): you know housing canada on salt spring we're talking about housing you know the vibrant

[0:50:40] Trustee Patrick (probable): community we need here to maintain our our lives um here and so these are important messages that

[0:50:46] Trustee Patrick (probable): we need to get out so that people understand the context um and um so that we're we can all do our

[0:50:52] Trustee Patrick (probable): work and keep things moving uh along as well as we can thank you

[0:51:00] Voice 24: uh

[0:51:01] Trustee Luckham (probable): ronan final remark yeah just

[0:51:06] Voice 24: just a a quick um observation question um what i what i heard in the remarks from um the regional

[0:51:16] Voice 24: regional planning manager and planner garbo was that um there is work being done to draft

[0:51:22] Voice 24: a bylaw and that's i just want to clarify that that's um slightly different understanding than

[0:51:28] Voice 24: what i had which was that the next step was a report a staff report on drafting a bylaw so

[0:51:36] Voice 24: it makes a big difference to know that there is actually work being done on drafting a bylaw

[0:51:41] Voice 24: happening right now from what my understanding was and so I am pleased to hear that okay thank you

[0:51:53] Trustee Luckham (probable): all right there's nothing further on this I want to thank you for joining us today

[0:51:57] Trustee Luckham (probable): Ronan and we'll continue on to local trust committee projects and we have a guest here to

[0:52:06] Trustee Luckham (probable): speak to us and we agreed earlier to switch 8.2 and 8.1 so we're going to go to the water

[0:52:13] Trustee Luckham (probable): water sustainability section,

[0:52:15] Trustee Luckham (probable): Salt Spring Island Watershed Stewardship and Protection Plan.

[0:52:18] Trustee Luckham (probable): And I'm going to perhaps turn to Jason Yeomans

[0:52:21] Trustee Luckham (probable): to make introductions here

[0:52:23] Trustee Luckham (probable): and we'll go with Kirk Stinchcombe who's joined us.

[0:52:30] Trustee Luckham (probable): Over to you, Jason.

[0:52:31] Voice 19: Thank you, Chair Luck.

[0:52:32] Voice 19: Yes, just a brief introduction for me

[0:52:35] Voice 19: and then I too will turn it over to Kirk.

[0:52:37] Voice 19: So this item concerns the LTC's Watershed Stewardship

[0:52:40] Voice 19: and Protection Strategic Plan.

[0:52:42] Voice 19: The LTC will recall that this is work that's being funded from the LTC's unspent special property tax requisition funds that have accumulated over the years that it's used to fund SWPA.

[0:52:53] Voice 19: The contract for this work that Kirk is undertaking was executed, I think, in late November.

[0:53:00] Voice 19: Iconic Services, it's a small firm out of Victoria that specializes in helping local governments formulate approaches to watershed stewardship and protection, was the successful proponent.

[0:53:10] Voice 19: proponent. I think you will probably know, Kirk, from the work that Econics Services has done

[0:53:16] Voice 19: with the Islands Trust Freshwater Sustainability Strategy, which is a document that I think we're

[0:53:21] Voice 19: all looking forward to the execution thereof. Econics has been on a tear since they got this

[0:53:27] Voice 19: contract to do this work for the Salt Spring Island Local Trust Committee, working on phase

[0:53:31] Voice 19: one of the project, which is a situation analysis and options identification report, which is

[0:53:37] Voice 19: an effectively an analysis of SWPA's functioning and how well it is serving the community in terms

[0:53:43] Voice 19: of coordinating agency approaches to freshwater stewardship and protection on Salt Spring Island.

[0:53:50] Voice 19: They've largely been taking an interview-based approach talking to SWPA members and other

[0:53:55] Voice 19: interested parties who have some expertise and knowledge of SWPA's functioning and of

[0:54:01] Voice 19: watershed stewardship and protection generally. And Kirk is here today to talk to you about what

[0:54:06] Voice 19: he's heard to date through the information gathering process associated with phase one

[0:54:10] Voice 19: of this project and perhaps to give you a little preview of uh what his final report might look

[0:54:15] Voice 19: like so over to you kirk or actually over to you chair luckham and then you decide what to do next

[0:54:22] Voice 19: i

[0:54:23] Trustee Luckham (probable): think that's a good decision there jason newmans over to kirk guest income thank you for joining us

[0:54:28] Trustee Luckham (probable): today and thank you for your work right

[0:54:31] Voice 21: thank you uh chair luckham and uh trustees can everybody

[0:54:34] Voice 21: hear me okay yes great um i'm gonna warn you ahead of time there's been firearm testing going on in

[0:54:39] Voice 21: my building all morning uh and it is extremely loud so if that starts up again it's gonna throw

[0:54:44] Voice 21: a spanner in the works uh so that's yet another um virtual meeting challenge that i've uh that

[0:54:50] Voice 21: i've come across in the last uh couple of years um so we'll see how it goes uh so i'll just start by

[0:54:56] Voice 21: saying uh thanks jason for the overview i always like to lead by telling you that the project's on

[0:55:02] Voice 21: on track. So we're on schedule and knocking over the milestones. As Jason said, this project is a

[0:55:11] Voice 21: sort of a precursor to the second phase of the project, which is going to be the development of

[0:55:16] Voice 21: a strategic plan for water protection and stewardship for South Spring Island. This phase

[0:55:23] Voice 21: involves looking at the status quo, so a situation analysis primarily focused on SWPA, its strengths,

[0:55:29] Voice 21: its challenges, and maybe the alternatives to it.

[0:55:34] Voice 21: The project team includes, so from your side,

[0:55:39] Voice 21: it includes Jason and William Shalda as well.

[0:55:43] Voice 21: Stefan is supporting the project, as is Shannon Cowan.

[0:55:49] Voice 21: I will mention, though, Shannon is not part of the project team.

[0:55:53] Voice 21: We made that decision early in the project to kind of keep her somewhat

[0:55:56] Voice 21: peripheral to the project just because we are doing an analysis of the program that she's leading so

[0:56:02] Voice 21: she's supporting it but not a member of the project team methodologically as jason said the

[0:56:06] Voice 21: main technique we're using is interviews but we also did a fairly extensive literature review

[0:56:11] Voice 21: looking at all the documentation and we've had a couple of workshops with swipa we've got another

[0:56:16] Voice 21: one scheduled for as part of the regular meeting next week we were originally scheduled to do eight

[0:56:22] Voice 21: interviews and is we're now on 14. So that just gives you a bit of an idea of the level of

[0:56:28] Voice 21: interest that we've got from folks. You know, we've sort of put an open invitation out that

[0:56:33] Voice 21: if people wanted to talk to me about their experiences, that they should reach out and

[0:56:37] Voice 21: they have definitely done that. So we've had a lot of interest from the members and they're

[0:56:42] Voice 21: very passionate about this topic and about water management on the island. So that's been very

[0:56:48] Voice 21: interesting for me um i put a i think there's a memo uh in your agenda package that you might

[0:56:55] Voice 21: have had a look at and i put some preliminary observations about what we've learned so far i

[0:56:59] Voice 21: won't go through those in detail because i want to leave some time for questions but certainly

[0:57:04] Voice 21: there's definitely an appetite to have if it's not swept up there needs to be a forum like

[0:57:09] Voice 21: swipa there needs to be what i'm referring to as a big tent you have to have some sort of a

[0:57:13] Voice 21: forum to bring all these agencies and water service areas and volunteer groups together.

[0:57:23] Voice 21: So there's definitely a lot of interest in seeing some kind of a forum continue.

[0:57:27] Voice 21: At the same time, there's also a lot of frustration amongst the members about

[0:57:31] Voice 21: the perceived inability of SWPA to, as I put it, do things. So there is some frustration that,

[0:57:37] Voice 21: you know, yes, it's great that we bring these people together to coordinate, but it doesn't

[0:57:41] Voice 21: have any decision-making authority and it's limited in what it can do under the the bylaw

[0:57:47] Voice 21: that gives the authority to a bylaw 154. So those are sort of the the biggest observations that I've

[0:57:53] Voice 21: had so far and then there's a number of sort of supporting observations. Another one that I would

[0:57:57] Voice 21: like to touch on though that I think is quite important is engagement with First Nations about

[0:58:01] Voice 21: this about coordinating with their efforts around water stewardship has been pretty limited

[0:58:06] Voice 21: to date and so I think that's probably something that needs to be attended to in the future and I

[0:58:10] Voice 21: I know that there's a commitment by Islands Trust to do that under the Reconciliation Action Plan,

[0:58:15] Voice 21: but I just think it's something that does merit special mention as well.

[0:58:21] Voice 21: And the last thing I want to mention is another thing that is very clear to me is that there's a strong desire

[0:58:27] Voice 21: that whatever solution is adopted in the future, however coordination happens,

[0:58:32] Voice 21: there's a lot of interest in ensuring that there's local control over it,

[0:58:35] Voice 21: that the decisions are made out of Salt Spring Island

[0:58:38] Voice 21: and that the coordinator role ideally

[0:58:41] Voice 21: is fulfilled out of Salt Spring Island.

[0:58:43] Voice 21: So those are some of the biggest conclusions I've found.

[0:58:47] Voice 21: There's a number of other ones you can see

[0:58:48] Voice 21: in the memo that I prepared

[0:58:49] Voice 21: or that Jason's prepared with my help.

[0:58:54] Voice 21: The next steps, we've identified seven different options

[0:58:57] Voice 21: for the future for how coordination could happen

[0:59:00] Voice 21: going forward, what the best way

[0:59:02] Voice 21: to satisfy people's desires out of this would be.

[0:59:05] Voice 21: Those range from just sticking with the status quo right through to having some sort of a new

[0:59:10] Voice 21: authority, watershed protection authority, or some variation on the various new governance

[0:59:16] Voice 21: models that are bandied around for Salt Spring more broadly, including municipal government,

[0:59:22] Voice 1: a

[0:59:22] Voice 21: local community committee, some sort of a watershed authority, some sort of a Salt

[0:59:31] Voice 21: Spring Island water utility. So we're looking at the full range of options from the sort of simple

[0:59:36] Voice 21: through to the difficult if you will. We have an evaluation criteria that we're looking working

[0:59:42] Voice 21: through to help us sort through those options and we'll be meeting with SWPA next week to

[0:59:47] Voice 21: to look at what they think about those options. The final report for this phase of the project's

[0:59:53] Voice 21: due in February and then we'll move on to the next phase which is development of the

[0:59:57] Voice 21: the South Spring Island plan.

[1:00:00] Voice 21: which will be nested underneath the Federation-wide plan

[1:00:04] Voice 21: that I spoke to you all about at the start of December

[1:00:07] Voice 21: and you approved at the press council meeting

[1:00:11] Voice 21: in early December.

[1:00:14] Voice 21: So that hits the high notes.

[1:00:16] Voice 21: I thought I'd stop there and see if there is any questions.

[1:00:19] Voice 21: One more thing I should probably mention

[1:00:20] Voice 21: is I want to thank Trustee Patrick

[1:00:22] Voice 21: for her support for this project

[1:00:25] Voice 21: and for kind of giving me some guidance along the way

[1:00:28] Voice 21: as we've worked through it.

[1:00:29] Voice 21: uh i think it's been going pretty well so far thank you uh

[1:00:34] Trustee Luckham (probable): kirk are there any questions for

[1:00:37] Trustee Luckham (probable): kirk uh trustee grove uh

[1:00:39] Voice 22: yeah a couple of observations i mean uh with regard to the

[1:00:42] Voice 22: limited decision making well yes um that is not a group that's um there to make decisions and

[1:00:49] Voice 22: there to make recommendations so um and it's the local trust committee's job to make those

[1:00:55] Voice 22: decisions um secondly uh the other observation first nations involvement i've often wondered

[1:01:00] Voice 22: why we don't have a seat on that group representing the First Nations, and that's

[1:01:06] Voice 22: something maybe your report is going to include. And question, what role do you see for North

[1:01:15] Voice 22: Salt Spring Water and SWPA, and where does that all fit together?

[1:01:24] Voice 21: Okay, so three very good

[1:01:27] Voice 21: observations uh so yes you're absolutely right that the terms of reference are pretty clear that

[1:01:32] Voice 21: it's not a decision-making uh committee at the same time the terms of reference also do include

[1:01:37] Voice 21: uh voting rights and voting privileges and uh SWPA has um has its own logo its own

[1:01:44] Voice 21: web domain it's it's really divorced um from its parent organization which is islands trust

[1:01:52] Voice 21: So that and a number of other elements, when you put them all together, it may, in my view, it may create a perception that SWPA is more than what it actually is.

[1:02:04] Voice 21: And, you know, that decision was made a long time ago, almost a decade ago, to kind of give it its own identity.

[1:02:10] Voice 21: But it's persisted. And so it creates certain expectations amongst the members.

[1:02:16] Voice 21: years, and it also could contribute to some confusion for residents about what exactly

[1:02:23] Voice 21: is this thing. Frankly, I'm not

[1:02:26] Voice 21: sure that Islands Trust gets the credit it deserves

[1:02:28] Voice 21: for the work that SWPA does because it's not linked to Islands Trust. So yes, those are

[1:02:35] Voice 21: all things that I'll be discussing in the report. I can't say, I'm just mirroring what

[1:02:40] Voice 21: I'm hearing. We're hearing that there is frustration about this inability to do things. So potentially

[1:02:46] Voice 21: a different structure might help remedy that.

[1:02:52] Voice 21: The First Nations point you made is spot on.

[1:02:56] Voice 21: There is no seat at that table

[1:02:57] Voice 21: and the engagement's been very limited to date.

[1:03:01] Voice 21: And so, you know, I think that's just straightforward.

[1:03:03] Voice 21: It's inconsistent with your Reconciliation Action Plan

[1:03:05] Voice 21: and it's something Iowa's trust should remedy.

[1:03:07] Voice 21: And I don't think anybody's,

[1:03:08] Voice 21: nobody that I've spoken to yet is disagreeing with that,

[1:03:11] Voice 21: including from what I just heard from you, Trustee Grove.

[1:03:14] Voice 21: So yes, I'll be speaking about that in my report.

[1:03:16] Voice 21: for. But I think, you know, if I was just pointing it out, and

[1:03:20] Voice 21: there was no plan, or no appetite to remedy it, it would

[1:03:24] Voice 21: be a different story from the fact that you do have a very

[1:03:27] Voice 21: sound reconciliation action plan, there's strong commitment

[1:03:30] Voice 21: from staff that hurt over and over again, right from the top

[1:03:34] Voice 21: down, as I was working with you on the Federation wide strategy.

[1:03:40] Voice 21: And, you know, Lisa Wilcox is a is a real power. And, you know,

[1:03:46] Voice 21: I've, I've, I've learned a

[1:03:47] Voice 21: ton working with her over the last year. So you've got some, you've

[1:03:51] Voice 21: got some great resources there. So I think the story is there to be told. It's, it's, it's a,

[1:03:57] Voice 21: it's a negative thing in some respects, but there's a positive side to it. North Salt Spring,

[1:04:03] Voice 21: tricky question. So right now, North Salt Spring's at the table. And, you know, I know,

[1:04:09] Voice 21: Trustee Patrick, you've made, you've made great efforts to make sure that they're involved and

[1:04:13] Voice 21: engaged and they are um uh i've spoken to uh several representatives from north salt spring

[1:04:20] Voice 21: and you know they don't have any plans to not be part of that group right now that i hear there's

[1:04:25] Voice 20: a lot going

[1:04:25] Voice 21: on behind the scenes around water service provision as a result of that uh

[1:04:31] Voice 21: optimization study a lot of discussion between crd and north salt spring um that that is uh definitely

[1:04:37] Voice 21: definitely, you know, casting a shadow over the work we're doing here, but we're focused on watershed protection, whereas those discussions about water service provision so they're slightly different pieces.

[1:04:51] Voice 21: I do think, to a certain extent, you know decisions about where Salt Spring goes in the future with water service provision, and, you know, frankly the fragmentation right now that you've got with having 13 different water

[1:05:08] Voice 21: areas and uh the largest one being an improvement district that's unusual uh i work from this stuff

[1:05:15] Voice 21: all over canada it's unusual and so um and and the moratorium of course right you know uh going

[1:05:23] Voice 21: right to the to the issue we were you know certainly related to the issue we're speaking

[1:05:26] Voice 21: about just before i came on that i got to meet her up on a bit so um all of those what i'm saying

[1:05:34] Voice 21: is something you already know it's complicated and evolving and i think you know what happens

[1:05:39] Voice 21: with that evolution will affect how you deal with this watershed coordination thing in the future

[1:05:45] Voice 21: so bluntly if something were to change and some new structure were developed

[1:05:50] Voice 21: you know a local community commission a united utility of some kind you know

[1:05:57] Voice 21: you know a municipality sometime in the future those are all possibilities that may happen

[1:06:04] Voice 21: and you may you know that may lead to a decision to to fold this watershed uh protection function

[1:06:11] Voice 21: into that that's just one of the options we're looking at it's complicated and very interesting

[1:06:22] Voice 21: thank

[1:06:22] Trustee Luckham (probable): you kirk trustee patrick yes

[1:06:26] Trustee Patrick (probable): i'm still going to get that t-shirt line water is messy

[1:06:28] Trustee Patrick (probable): um it's just it is jurisdictionally everywhere that is a common thread that we may have some

[1:06:35] Trustee Patrick (probable): unique challenges here on salt spring but the jurisdictional issues related to water just makes

[1:06:41] Trustee Patrick (probable): it messy and uh thank you kirk for your um you know you you have a a good style of really you

[1:06:48] Trustee Patrick (probable): know because of the experience that you bring to the table really helps you know

[1:06:51] Trustee Patrick (probable): broaden and make

[1:06:52] Trustee Patrick (probable): these conversations very rich that we're coming out of it just to mention on first nations the

[1:06:57] Trustee Patrick (probable): terms of reference for swipa does recognize seats at the table for first nations so that that was

[1:07:02] Trustee Patrick (probable): from my guess the beginning when it was first first created it just has never been successful

[1:07:07] Trustee Patrick (probable): at filling those seats so it's not that it hasn't been on its mind it just has been ineffective at

[1:07:14] Trustee Patrick (probable): succeeding in that area um i just i i my understanding is the options that uh that

[1:07:22] Trustee Patrick (probable): you've identified we're going they're going to come to uh swipa to have some initial feedback

[1:07:27] Trustee Patrick (probable): back and so forth on that is,

[1:07:29] Trustee Patrick (probable): I think we've talked about the value

[1:07:34] Trustee Patrick (probable): of the watershed planning activity,

[1:07:37] Trustee Patrick (probable): the plan being sort of the ideal scenario

[1:07:41] Trustee Patrick (probable): would be a plan with multiple logos

[1:07:43] Trustee Patrick (probable): of existing organizations on it.

[1:07:45] Trustee Patrick (probable): The CRD, Islands Trust, North Salt Spring Water,

[1:07:49] Trustee Patrick (probable): everybody and even hopefully even the province's logo

[1:07:52] Trustee Patrick (probable): on the front.

[1:07:53] Trustee Patrick (probable): and that maybe this this more complicated you know framework question of how the group comes

[1:08:02] Trustee Patrick (probable): together could potentially be handled through like an implementation plan of that plan so is

[1:08:08] Trustee Patrick (probable): that a feasible possible approach to solving this challenge for

[1:08:16] Voice 21: sure yeah i i think it is um so we

[1:08:19] Voice 21: may not like so from a consultant's point of view like in an ideal scenario i just come in and i

[1:08:26] Voice 21: look at all the information i evaluate i put some maybe some quantitative criteria around it you

[1:08:30] Voice 21: know to try and get some something a little objective around it and then i go oh well here's

[1:08:34] Voice 21: here's clearly the solution this is what we should do right um and and so you

[1:08:40] Voice 11: know i i for instance

[1:08:41] Voice 21: the anova report on on the optimization study did just that it looked at a bunch of options for for

[1:08:46] Voice 21: water service provision it's this is the one pick this one everybody should do this right so when

[1:08:52] Voice 21: that works out it's great um but in this case it's you know we've got seven options ranging from

[1:08:58] Voice 21: again status quo to something you know very different from status quo i'm not sure we're

[1:09:04] Voice 21: going to get a sound consensus from your members and your stakeholders on that and so it's very

[1:09:11] Voice 21: presumptuous of me to say well you know i'm the i'm the smart consultant from victoria i'm going

[1:09:14] Voice 21: to pick this option right um so i think we may have to spend some time with swipa um to socialize

[1:09:22] Voice 21: these different options and get some um get some try and get some consensus around it instead of

[1:09:28] Voice 21: trying to shove something down people's throats um and so yes trustee patrick i think we may we

[1:09:33] Voice 21: may need to keep that option open of not making a decision at this phase um and then moving into

[1:09:38] Voice 21: the strategy phase and um and uh and continuing to try and work with people to try and build

[1:09:43] Voice 21: consensus that's really like econics brand you know my my company we we really uh what we really

[1:09:51] Voice 21: pride ourselves on is that we can work through these consultative processes and at the end of

[1:09:55] Voice 1: it

[1:09:55] Voice 21: people come out of it and go yes we all agree um i know that's sometimes

[1:09:59] Voice 21: a high bar but that's

[1:10:01] Voice 21: what we'd like to aim for with this project as well and that might take

[1:10:05] Voice 11: some time okay any other

[1:10:11] Voice 11: questions do you have anything to wrap up with Jason there from other

[1:10:21] Voice 19: than to say I'm pleased

[1:10:22] Voice 19: with the project so far the work that econics has been doing I'm happy that it's proceeding

[1:10:27] Voice 19: according to the structure that was laid out and according to those timelines looking for the

[1:10:32] Voice 19: conclusion of phase one at the beginning of phase two

[1:10:34] Trustee Luckham (probable): okay great well thank you Kirk for joining us

[1:10:38] Trustee Luckham (probable): this morning i very much appreciate your work um and to quote laura it is messy

[1:10:45] Voice 21: we'll get those shirts made up yeah and we'll

[1:10:48] Trustee Luckham (probable): keep the mops at hand that's right okay thanks

[1:10:51] Voice 21: have a great uh afternoon okay

[1:10:53] Trustee Luckham (probable): so uh trustees let us go to 8.1 now which is what also water

[1:11:01] Trustee Luckham (probable): protection but here it's water sustainability and protection coastal douglas first zone

[1:11:07] Trustee Luckham (probable): ecosystem and that's on page 90 of our package and if I'm not mistaken I believe that's Jason

[1:11:15] Trustee Luckham (probable): Yeomans is the lead on that project so over to you planner Yeomans.

[1:11:20] Voice 19: Thank you chair Luckham

[1:11:22] Voice 19: regrettably I didn't have time to scribble the detailed level of notes that I like to go into

[1:11:27] Voice 19: these sorts of discussions with so I'll do my best to provide something informative here before

[1:11:33] Voice 19: it's over to you for discussion. This staff report that's before you comes in response to a resolution

[1:11:41] Voice 19: that was made at I believe the November LTC meeting and that resolution sort of bundled,

[1:11:48] Voice 19: you know, regrettably I wasn't at the meeting so unfortunately I don't have all the context

[1:11:52] Voice 19: perhaps that I needed in order to begin the work on this report, but it essentially bundles together

[1:11:56] Voice 19: other sort of two related but sort of disparate requests that have been made of the LTC by

[1:12:05] Voice 19: agencies and organizations within the community. One related to the development of some bylaws

[1:12:11] Voice 19: related to water conservation and storage and this was a request that came to the LTC via the

[1:12:18] Voice 19: north salt spring water district um obviously the um water district is looking at potential

[1:12:26] Voice 19: paths to reducing the demands on uh on their lake storage systems that they use to provide

[1:12:32] Voice 19: portable water to to their customers and are wondering whether it might be possible for the

[1:12:37] Voice 19: local trust committee to enact some bylaws to assist in enabling people to store water on their

[1:12:43] Voice 19: own property and perhaps reduce demand on the water on the north salt spring water district

[1:12:47] Voice 19: system. And then the second request, I guess, but also I think the LTC generated this of your own

[1:12:55] Voice 19: volition as well, given that the request that came from the fire department came, I think,

[1:12:59] Voice 19: two years ago, but this issue of potentially developing a wildfire hazard development

[1:13:06] Voice 19: permit area for the island. So this report addresses both of these questions.

[1:13:10] Voice 19: I will start with water storage, briefly to say that the ideas proposed by the North Salt

[1:13:19] Voice 19: Spring Water District are indeed feasible, including the appendices to these reports

[1:13:25] Voice 19: are this report are two examples from bylaws within the Islands Trust area where water

[1:13:31] Voice 19: storage is required in certain areas.

[1:13:34] Voice 19: areas. This idea of requiring water storage can be addressed either within the land use

[1:13:42] Voice 19: by-law in the way that you see these examples that are included in the appendices or potentially

[1:13:46] Voice 19: in the official community plan through the development of a new development permit area

[1:13:51] Voice 19: and I do provide a link to Yellow Point's aquifer development permit, aquifer protection

[1:13:59] Voice 19: development permit area in the regional district of Nanaimo where they enacted a development permit

[1:14:04] Voice 19: area to protect their groundwater resources and indeed through that require I believe it's the

[1:14:10] Voice 19: provision of 18,000 liters of storage for new single-family homes that are being constructed

[1:14:15] Voice 19: in that development permit area of course we have to look at that in more detail so there are ways

[1:14:22] Voice 19: that the local trust committee can do the thing that the North Salt Spring Water District has

[1:14:27] Voice 19: proposed through their letter to the ltc um can we do it though i guess is is probably the bigger

[1:14:34] Voice 19: question which is to say um this work was not included in the local trust committee's budget

[1:14:41] Voice 19: requests that have been made of trust council for the uh 2022-23 budget so the most that the ltc

[1:14:49] Voice 19: could hope to budget for this work would be the five thousand dollars sort of project by project

[1:14:54] Voice 19: budgeting that is allowed through the local planning services greater project budget for

[1:15:01] Voice 19: for the trust area so you may be able to secure up to five thousand dollars for the work

[1:15:05] Voice 19: uh probably more importantly is the fact that you know i i effectively serve as the lead on

[1:15:12] Voice 19: your water sustainability project and there is a lot already going on in your water sustainability

[1:15:18] Voice 19: project uh we're working on the development of the watershed stewardship and protection

[1:15:23] Voice 19: strategic plan that Kirk just talked about, so that there's a project management role for your

[1:15:30] Voice 19: staff in that work. We have just embarked on the Weston Lake water availability and climate change

[1:15:37] Voice 19: assessment work. Now, the CRD is the project manager for that, but the local trust committee

[1:15:43] Voice 19: is funding that work, and so I've got, you know, my finger over there in that pie as well. That

[1:15:49] Voice 19: requires effort on my part SWPA is ongoing so there's a contract management role for me in

[1:15:55] Voice 19: ensuring that SWPA is being coordinated in the way that the local trust committee wants

[1:16:00] Voice 19: and we're also working on the development of a proof of water at time of subdivision

[1:16:05] Voice 19: bylaw amendment to the land use bylaw work on which is going a little slower than anticipated

[1:16:10] Voice 19: but is going nonetheless so all of this to say is the thing that the north salt spring water

[1:16:16] Voice 19: Water District has requested, is it feasible? Yes. Can we begin work on it? I would say no,

[1:16:23] Voice 19: not without some reconsideration and rejigging of LTC sub-projects, shall we call them,

[1:16:29] Voice 19: under the Greater Water Sustainability umbrella. The next item, development of a wildfire hazard

[1:16:39] Voice 19: development permit area, similar to the water storage request, but a little different.

[1:16:49] Voice 19: yes this is work that the local trust committee and your staff can do uh it's work that has been

[1:16:56] Voice 19: done in in other jurisdictions around the province it's work that's authorized under

[1:17:00] Voice 19: the local government act um the ltc in a way has already begun to orient its coastal douglas fir

[1:17:10] Voice 19: zone protection project in this direction through the business case that you've submitted

[1:17:15] Voice 19: for the Trust Council 2022-23 budget.

[1:17:20] Voice 19: Let's see, I'm just going to scroll down here

[1:17:23] Voice 19: through the staff report.

[1:17:26] Voice 19: You'll see on page 94 and 95 of your agenda package there

[1:17:31] Voice 19: that there's a number of items that have been budgeted for

[1:17:34] Voice 19: that the LTC requested in this business case

[1:17:37] Voice 19: to Trust Council.

[1:17:38] Voice 19: You're hoping that we will hire a consultant

[1:17:41] Voice 19: to do a fire ecology risk analysis.

[1:17:43] Voice 19: You are intending that the LTC will host

[1:17:46] Voice 19: a fire ecology risk reduction workshop or workshops you are looking towards regulation

[1:17:51] Voice 19: and policy development presumably based on the outcomes of that fire ecology risk analysis

[1:17:56] Voice 19: and risk reduction workshop and indeed there's budgeting for the development of communications

[1:18:02] Voice 19: and education materials which I suppose could potentially be oriented towards wildfire hazard

[1:18:08] Voice 19: risk reduction. So, you know, there are pieces in play on this issue of wildfires already

[1:18:19] Voice 19: that would probably complement well the development of a wildfire hazard DPA,

[1:18:24] Voice 19: but indeed should probably precede the development of a wildfire hazard development permit area,

[1:18:31] Voice 19: particularly as Salt Spring Island Fire Rescue, in conjunction with the CRD,

[1:18:36] Voice 19: is planning to do wildfire hazard risk mapping for the island as part of their wildfire hazard

[1:18:43] Voice 19: resiliency plan i cannot have the terminology quite right there this is uh work that they've

[1:18:49] Voice 19: received granting to do but just has not yet got underway but i think it would make sense

[1:18:54] Voice 19: for that work to be if not completed at least well underway before the local trust committee

[1:18:59] Voice 19: begins work on on creating a wildfire hazard development permit area sorry that felt like

[1:19:07] Voice 19: it went on for a little while i'll i'll be quiet and take any questions okay

[1:19:12] Trustee Luckham (probable): very good any questions

[1:19:13] Trustee Luckham (probable): for the planner on this report laura patrick

[1:19:19] Trustee Patrick (probable): sure well thank you jason and um you know like i said i

[1:19:23] Trustee Patrick (probable): recall one of our previous meetings you said you felt like you weren't getting anything done in the

[1:19:27] Trustee Patrick (probable): coastal douglas for um work and you are that's this is it and to me the project you know has

[1:19:35] Trustee Patrick (probable): has achieved what it was supposed to do and that was to while we had the toolkit sort of as our

[1:19:41] Trustee Patrick (probable): general you know beginning point of somewhere to start the point was to have the conversation with

[1:19:47] Trustee Patrick (probable): the community with people that you know are knowledgeable and to start to shape what what

[1:19:51] Trustee Patrick (probable): was it that we needed to do and i think the fire resiliency piece that's that we've been sort of

[1:19:56] Trustee Patrick (probable): migrating to is as a result of that you know we are listening we are hearing we have recognized

[1:20:03] Trustee Patrick (probable): recognized the vital importance of the health of the ecosystems to the wildfire resiliency

[1:20:10] Trustee Patrick (probable): and that we as people living in these islands what we do directly relates to that on either

[1:20:17] Trustee Patrick (probable): making the situation worse or better by um you know what the choices that we make um

[1:20:22] Trustee Patrick (probable): on our properties um so i i'm i think we have landed in a good place that's needed and i think

[1:20:31] Trustee Patrick (probable): having a partner like the fire department and the fire department's working with salt spring

[1:20:36] Trustee Patrick (probable): conservancy on all this so it's bringing a lot of people who are already at the table working on

[1:20:40] Trustee Patrick (probable): this and as well as the grant that you know transition salt spring got recently for what

[1:20:45] Trustee Patrick (probable): we're doing the watershed work that it's going to do has that wildfire and that are proactive

[1:20:52] Trustee Patrick (probable): budgeting in in that area so i see it as a migration i don't see it as something new i

[1:20:57] Trustee Patrick (probable): I just see it as we're forming,

[1:20:58] Trustee Patrick (probable): we've been in the project definition phase

[1:21:00] Trustee Patrick (probable): where we should be and having those conversations

[1:21:03] Trustee Patrick (probable): and shaping the project and learning more information

[1:21:09] Trustee Patrick (probable): before diving into creating anything is absolutely correct.

[1:21:13] Trustee Patrick (probable): Because I don't see a development permit area

[1:21:15] Trustee Patrick (probable): for wildfire hazards as existing on its own.

[1:21:20] Trustee Patrick (probable): It will need complimentary tools, education tools,

[1:21:25] Trustee Patrick (probable): and materials to help make it be supportive

[1:21:30] Trustee Patrick (probable): and as well recognizing that the development permit area

[1:21:35] Trustee Patrick (probable): will only address new things being built

[1:21:38] Trustee Patrick (probable): where the risk exists already in our community.

[1:21:42] Trustee Patrick (probable): So I think that's where the education pieces

[1:21:44] Trustee Patrick (probable): that would complement such a tool in the future

[1:21:48] Trustee Patrick (probable): would have more impact by helping the people

[1:21:50] Trustee Patrick (probable): that are already here, that have already built their houses

[1:21:52] Trustee Patrick (probable): is um and are already living on these um and you know in this increasing wildfire risk area

[1:21:59] Trustee Patrick (probable): so like i said i see it as a natural progression and i also don't see you know the water to me

[1:22:06] Trustee Patrick (probable): it's less important what box we put things in because we're trying to find solutions that have

[1:22:11] Trustee Patrick (probable): multiple benefits you know not not just solely one thing so when i look at water conservation i don't

[1:22:19] Trustee Patrick (probable): see the water the tanks as being different than the request from the fire department either they

[1:22:23] Trustee Patrick (probable): They have a different purpose, but they're related.

[1:22:27] Trustee Patrick (probable): The more we can conserve our water, the more water that we can have cached around the island for wildfire protection is all related to keeping our ecosystems healthier because we're not drawing more away from the ecosystems at the driest time of year when they need it too.

[1:22:46] Trustee Patrick (probable): So that's less important to me.

[1:22:48] Trustee Patrick (probable): I don't see why the water, like I said, the water tank to me is not a far stretch from saying it could be in this project and related to this.

[1:23:03] Trustee Patrick (probable): So I think the next logical step would be to just update our current project charter on the protection of coastal Douglas fir to align us with the direction that we're going more strongly,

[1:23:18] Trustee Patrick (probable): rather than try to you know we're not creating a new project we're just advancing in this direction

[1:23:22] Trustee Patrick (probable): and i'm prepared to make a resolution on that but i'll let i'll let trustee grove ask questions and

[1:23:30] Trustee Patrick (probable): comments uh

[1:23:32] Voice 22: thank you um somehow i've lost you um the uh i agree completely we should um update the

[1:23:41] Voice 22: project uh list i mean it is it is very frustrating um and uh this is once again we are in a crisis

[1:23:49] Voice 22: mode we have a crisis in terms of wildfires we should be doing something about i find it hard

[1:23:55] Voice 22: to believe that it's so complicated to uh require um water tanks and or um rainwater catchment and

[1:24:04] Voice 22: new builds um and uh but you know you make it very clear we don't have the resources to expand

[1:24:12] Voice 22: on the work we're doing already and we are doing good work there's no question about it so um yeah

[1:24:17] Voice 22: let's by all means expand our project list and or enhance what we've got um so i'd like to hear

[1:24:24] Voice 22: what you have to say laura on that sure

[1:24:29] Trustee Patrick (probable): i don't know chair luckham if you had any comments before

[1:24:32] Trustee Patrick (probable): Roy?

[1:24:33] Trustee Luckham (probable): Well, only that the, you know, it's interesting, the water tank storage for fire

[1:24:41] Trustee Luckham (probable): protection seems like something that if there are regulations in the way of allowing that we should

[1:24:50] Trustee Luckham (probable): be considering those because that's an easy fix. And, you know, myself, I've just ordered another

[1:24:55] Trustee Luckham (probable): 2000 gallon water tank because I don't have prohibitions on Thetis with respect to putting

[1:25:01] Trustee Luckham (probable): putting water tanks they're not I think it's water tanks aren't considered structures so um

[1:25:07] Trustee Luckham (probable): yeah if there's opportunity to improve that situation that's the only comment that I have

[1:25:11] Trustee Luckham (probable): and I see that Jason did have some remark there yeah

[1:25:14] Voice 19: sorry I was just going to say there there

[1:25:15] Voice 19: are no prohibitions on on the installation of water tanks on one's residential property

[1:25:22] Voice 19: notwithstanding lot coverage limitations and stuff like that if you happen to really go to town with

[1:25:27] Voice 19: with them on your lot it's more i think at least per what the north salt spring water district has

[1:25:33] Voice 19: submitted they're suggesting that they'd be required that it not be an option for landowners

[1:25:38] Voice 19: but rather a requirement that that they be installed as a condition of of new development

[1:25:44] Trustee Luckham (probable): all right yeah well that that too is a good idea anyway um over to you trustee patrick

[1:25:51] Trustee Patrick (probable): sure i have a couple of resolutions uh i know jason has seen them and i did copy them to uh

[1:25:57] Trustee Patrick (probable): Sarah so they didn't exist till this morning so I didn't I didn't so okay I'll make the first right

[1:26:07] Trustee Patrick (probable): I move that the Salt Spring Island Local Trust Committee request staff to amend the protection

[1:26:12] Trustee Patrick (probable): of coastal Douglas fir zones and associated ecosystems project charter version 1.1 to

[1:26:18] Trustee Patrick (probable): prioritize wildfire risk mitigation and I have a second motion that goes further

[1:26:26] Voice 22: i'll second that so

[1:26:30] Trustee Luckham (probable): we have a motion uh on the floor sarah i'm guessing you have that

[1:26:34] Trustee Luckham (probable): and and

[1:26:37] Voice 22: i seconded it and you've frozen peter luckham uh

[1:26:46] Voice 11: oh this

[1:26:50] Trustee Luckham (probable): is the uh there we go i'm

[1:26:52] Trustee Luckham (probable): back with you i apologize for that um i've actually uh i am connected now on a starlink

[1:27:00] Trustee Luckham (probable): system and it has this strange little pause every half an hour or 45 minutes or so where it connects

[1:27:07] Trustee Luckham (probable): to a fresh satellite so i apologize for that um do you wish to speak to your motion law

[1:27:13] Trustee Patrick (probable): no i i think this is important to me whether you know the names of these overall projects are

[1:27:20] Trustee Patrick (probable): are less important we're calling it the coastal douglas for because it's the zone it's all of

[1:27:25] Trustee Patrick (probable): the ecosystems that exist on salt spring we could have just said ecosystem protection

[1:27:28] Trustee Patrick (probable): protection and made it nice and short, but that I think prioritizing it and saying that's what

[1:27:35] Trustee Patrick (probable): we're working on now, there will be, you know, there will be ongoing work that we need to do

[1:27:40] Trustee Patrick (probable): to continue to look at what we can do to help benefit the ecosystems on the island, but this

[1:27:46] Trustee Patrick (probable): is the first and highest priority.

[1:27:53] Trustee Luckham (probable): Okay, so it says no discussion. I'll call the vote. All those

[1:27:58] Trustee Luckham (probable): in favor none opposed so that carries thank you laura and

[1:28:02] Trustee Patrick (probable): i have a second motion um i move that

[1:28:05] Trustee Patrick (probable): the salt spring island local trust committee requests staff to provide an updated protection

[1:28:10] Trustee Patrick (probable): of coastal douglas fir zones and associated ecosystems project work plan based on the

[1:28:17] Trustee Patrick (probable): deliverables proposed under the 2023 a 2022-23 business case submitted to the trust council and

[1:28:25] Trustee Patrick (probable): and other potential approaches to advancing objectives

[1:28:29] Trustee Patrick (probable): of wildfire risk mitigation.

[1:28:32] Trustee Luckham (probable): I'll second that.

[1:28:33] Trustee Luckham (probable): I copied that to Sarah already, is that correct?

[1:28:37] Trustee Luckham (probable): Yeah, okay, thank you.

[1:28:39] Trustee Luckham (probable): So thank you, seconded by Trustee Grove.

[1:28:42] Trustee Luckham (probable): Laura, you should speak to it.

[1:28:46] Trustee Patrick (probable): Yeah, I think, and I would hope staff

[1:28:49] Trustee Patrick (probable): take a liberal approach on looking

[1:28:51] Trustee Patrick (probable): when they draft their work plan,

[1:28:53] Trustee Patrick (probable): because we do have related work.

[1:28:56] Trustee Patrick (probable): i look at the tools that were created with um with the science working group and so forth

[1:29:00] Trustee Patrick (probable): making sure that those are maintained and move forward and i think they all relate to one another

[1:29:05] Trustee Patrick (probable): so i think um i don't think we have to be specific on the work plan but you know it's to keep

[1:29:10] Trustee Patrick (probable): progress going um in this priority so okay

[1:29:17] Trustee Luckham (probable): any further discussion i'll call for the vote all

[1:29:22] Trustee Luckham (probable): those in favor and that too uh carries unanimously and uh thank you all for that um anything further

[1:29:34] Trustee Luckham (probable): okay so thank you jason for your uh work on this and um you can see it's important to the trustees

[1:29:44] Trustee Luckham (probable): so this uh now at 11 o'clock our opportunity to go to a closed meeting before the end of this

[1:29:50] Trustee Luckham (probable): this morning's session.

[1:29:51] Trustee Luckham (probable): So I'm going to ask for a motion and I'll ask Rob,

[1:29:56] Trustee Luckham (probable): thank you for your work in managing the meeting.

[1:30:00] Trustee Luckham (probable): meeting here I think I didn't acknowledge you earlier you weren't on the screen or something

[1:30:03] Trustee Luckham (probable): so Rob thank you very much for all your work here and you'll stop recording and and uh and make sure

[1:30:11] Trustee Luckham (probable): that there's only those that are supposed to be in the meeting in the meeting so can I get a motion

[1:30:15] Trustee Luckham (probable): please I

[1:30:15] Voice 22: will move that the Salisbury and the local trust committee close this meeting to the

[1:30:18] Voice 22: public subject to Community Charter section 90.

[1:30:22] Trustee Luckham (probable): so move um yeah and there's actually part of the

[1:30:29] Trustee Luckham (probable): The motion would be Section E, the acquisition and disposition

[1:30:32] Voice 22: of land or improvements, if

[1:30:41] Voice 22: the Council considers that disclosure could reasonably be expected to harm the interests

[1:30:45] Voice 22: of the community, and I, the reception of advice that is subject to solicitor-client

[1:30:51] Voice 22: privilege, including communications necessary for that purpose, and that staff be invited

[1:30:55] Voice 22: to remain.

[1:30:56] Voice 22: in

[1:30:57] Trustee Luckham (probable): right so that's moved and i have seconded trustee patrick any discussion all those in favor

[1:31:02] Trustee Luckham (probable): that carries we are now uh in camera so we're just going to pause for a moment let's give you a

[1:31:09] Trustee Luckham (probable): chance to refill your water glass and uh allow staff to catch up with getting the meeting ready

[1:31:14] Trustee Luckham (probable): and get your agenda in front of you your mouse off

[1:31:19] Voice 17: thank you chair attendees if you could please

[1:31:22] Voice 17: Please exit the meeting on your own. It'll make it easier for you to return. Staff, if you're not

[1:31:30] Voice 17: required, it would be great if you could depart. I'm pausing the recording and the live stream.

[1:31:37] Trustee Luckham (probable): I just want to report out from the in-camera session that we adopted the draft minutes of

[1:31:43] Trustee Luckham (probable): December 14th meeting in-camera. At this point in our schedule at 11.28, we're going to break

[1:31:50] Trustee Luckham (probable): for half an hour for lunch and we're going to reconvene at noon. So thank you

[1:31:56] Trustee Luckham (probable): for joining us and we'll talk to you all shortly. Thank you.

[2:04:42] Voice 11: everybody to trust me at the salt spring island local trust january 18th

[2:04:52] Voice 17: chair luckham here is

[2:04:54] Trustee Luckham (probable): well underway

[2:04:55] Voice 17: sorry to introduce interrupt your introduction new year also

[2:05:04] Voice 11: want to acknowledge

[2:05:07] Voice 11: in

[2:05:08] Trustee Luckham (probable): coast salish territory my name is peter locke i'm elected on clevis island which is

[2:05:14] Trustee Luckham (probable): It's by accident in Penelope territory,

[2:05:17] Voice 11: dominantly,

[2:05:18] Voice 11: and it's a real privilege to live here and be in this space.

[2:05:24] Voice 11: And you are grateful for it.

[2:05:28] Voice 11: Rob Ringel, hand up there.

[2:05:34] Voice 17: Yes, sorry, Chair.

[2:05:35] Voice 17: Can you hear me?

[2:05:38] Voice 17: We do not have our minute taker online.

[2:05:41] Voice 17: I don't know what happened during the break,

[2:05:46] Voice 17: but at the moment it's myself, our PM Cermak,

[2:05:50] Voice 17: and the three trustees as panelists and so I'm going to to endeavor to get our

[2:06:01] Voice 17: minute taker back online I hope she's just slightly delayed so that's

[2:06:19] Trustee Luckham (probable): interesting it did appear to me they were all there when I last looked at the

[2:06:22] Trustee Luckham (probable): screen but they're clearly not here now so let us just wait a moment

[2:06:30] Trustee Luckham (probable): certainly our minute taker is important I would believe Gary Holman might be

[2:06:35] Trustee Luckham (probable): joining us for this section of the meeting I

[2:06:39] Voice 17: did confer with him and he has

[2:06:41] Voice 17: received an invitation so yeah that's leave

[2:06:48] Trustee Luckham (probable): that in your hands and I'll just

[2:06:51] Trustee Luckham (probable): reopen the meeting to the public and welcome members of the public here this

[2:06:58] Trustee Luckham (probable): is the salt spring island local trust committee meeting of january the 18th um certainly the

[2:07:07] Trustee Luckham (probable): year has begun um and uh i i look forward and i wish uh all of the community uh the best for the

[2:07:16] Trustee Luckham (probable): coming year and um want to acknowledge that we're working and living here in coast salish territory

[2:07:23] Trustee Luckham (probable): territory. And there's so much to be aware of and learn from history here. And I'm honored

[2:07:35] Trustee Luckham (probable): to be able to have the opportunity to live in this Coast Salish territory, the home to

[2:07:42] Trustee Luckham (probable): many nations for since the beginning of time. We're having some technology difficulties.

[2:07:52] Trustee Luckham (probable): Oh, there we go. I see Jordy Gordon has joined us. We don't have all of our staff with us, particularly the minute taker.

[2:07:59] Voice 17: And it was a technical issue on my side of things, Chair Luck. Jordy notified me of a switch I forgot to unswitch. So my apologies. And I believe everyone will

[2:08:15] Voice 17: now be flooding in right now.

[2:08:17] Voice 17: They

[2:08:18] Trustee Luckham (probable): are indeed. And that's terrific. Thank you. So I am keeping an eye out for regional director, Gary Holman.

[2:08:33] Trustee Luckham (probable): There he is.

[2:08:34] Trustee Luckham (probable): There he is,

[2:08:35] Trustee Luckham (probable): Gary Holman. Thank you for joining us. We had some technology difficulties there, but that's been all sorted out.

[2:08:43] Trustee Luckham (probable): out and we're all here now.

[2:08:46] Trustee Luckham (probable): So I've just welcome members of the public

[2:08:48] Trustee Luckham (probable): that are joining us on the live stream

[2:08:50] Trustee Luckham (probable): and viewing the recording after the fact, and here we are.

[2:08:56] Trustee Luckham (probable): So we've conducted some business this morning

[2:09:01] Trustee Luckham (probable): and had an in-camera meeting and only to report out

[2:09:04] Trustee Luckham (probable): from the in-camera meeting that we adopted the minutes

[2:09:09] Trustee Luckham (probable): of December 14th, I think it was, that's correct.

[2:09:14] Trustee Luckham (probable): and so now we are here at trustee reports and uh opportunity for delegations in town hall

[2:09:21] Trustee Luckham (probable): um for those that are listening and perhaps the participant in particular

[2:09:25] Trustee Luckham (probable): name escapes me at the moment in delegations there was a request for um somebody who has

[2:09:31] Trustee Luckham (probable): presented before us before before council before regarding the route six ferry my inclination to

[2:09:38] Trustee Luckham (probable): not disrupt or set expectations with regards to delegations declaring in advance of the meeting

[2:09:44] Trustee Luckham (probable): that we will hear all those other speakers that wish to address the LDC during the town hall

[2:09:50] Trustee Luckham (probable): and certainly there are time limitations there but we are also known for being generous with

[2:09:56] Trustee Luckham (probable): our time when we're wanting to hear from the community so that just as a tip for those that

[2:10:03] Trustee Luckham (probable): are

[2:10:03] Voice 22: listening i'll share if i may yes sir go ahead and one of those people uh mr courtney um

[2:10:10] Voice 22: a moment ago he says he's going to show up in person um at the at the community gospel church

[2:10:19] Voice 22: oh is there somebody there he should be there quite soon i would think and just so rob should

[2:10:26] Voice 22: know that um he can expect a member of the public ah

[2:10:30] Trustee Luckham (probable): um so i can take it then

[2:10:32] Trustee Luckham (probable): that rob you're at the

[2:10:34] Trustee Luckham (probable): a meeting location and you'll be able to greet that person accordingly yeah

[2:10:40] Voice 17: that is correct i'm

[2:10:42] Voice 17: in touch with um david murphy and uh doing my best to ensure that he knows he can join

[2:10:50] Voice 17: electronically we did a test and i i believe it's my uh my accidental unswitching of a switching

[2:10:57] Voice 17: switching switchy switch was the uh was the issue and so hopefully he doesn't have to drive here

[2:11:03] Voice 17: and I understand that you're a generous chair and will accommodate him when he's available,

[2:11:09] Voice 17: assuming we get it sorted in a timely fashion.

[2:11:12] Trustee Luckham (probable): Okay. And so, therefore, there is an opportunity for people to attend the physical location,

[2:11:18] Trustee Luckham (probable): which we're obligated to maintain.

[2:11:20] Trustee Luckham (probable): And, of course, I'm just going to say out loud that the expectation would be that people would wear masks

[2:11:25] Trustee Luckham (probable): and socially distance out of respect for the space and the other individuals in the room.

[2:11:33] Trustee Luckham (probable): all right let us begin uh with trustee reports at this juncture and um who would like to go first

[2:11:40] Trustee Luckham (probable): i

[2:11:41] Voice 22: believe it's laura your turn to kick off i

[2:11:43] Trustee Patrick (probable): think it's me yes thank you um well i always

[2:11:46] Trustee Patrick (probable): wish everyone a happy new year it seems like it's been many days since new year but uh happy

[2:11:54] Trustee Patrick (probable): new year and i wish everyone health healthy uh new year as well and a speedy end to this

[2:12:02] Trustee Patrick (probable): COVID because I know we're all frustrated. I have prepared two articles for the Driftwood. One was

[2:12:08] Trustee Patrick (probable): published last week. It provided sort of a high level update of what the work that this committee

[2:12:13] Trustee Patrick (probable): is doing. And there'll be one coming into this week's Driftwood that provides an update on sort

[2:12:20] Trustee Patrick (probable): of trust council activities of interest to the public. I'll make sure both of those also get

[2:12:26] Trustee Patrick (probable): into the exchange to try to maximize uh reach uh there's there will be lots of opportunities

[2:12:34] Trustee Patrick (probable): for the public provide feedback for a number of initiatives both at our at our table and at the

[2:12:41] Trustee Patrick (probable): trust council table i know the budget the 2022 budget uh in 23 budget as well as trust policy

[2:12:49] Trustee Patrick (probable): statement are of top of mind for lots of people and um and the trust policy statement engagement

[2:12:55] Trustee Patrick (probable): engagement will be getting started very soon.

[2:12:59] Trustee Patrick (probable): So and what I encourage people to do, if you want to know when things are

[2:13:04] Trustee Patrick (probable): happening, the best way to do it is to subscribe to the Islands Trust website.

[2:13:09] Trustee Patrick (probable): If you subscribe, there's a bunch of selections of notifications that you can

[2:13:14] Trustee Patrick (probable): ask for. One would be this committee, the Salt Spring Island Local Trust Committee,

[2:13:19] Trustee Patrick (probable): as well as news releases.

[2:13:20] Trustee Patrick (probable): And you would get that information so that

[2:13:23] Trustee Patrick (probable): that you won't miss any of those notifications

[2:13:26] Trustee Patrick (probable): to provide your feedback.

[2:13:28] Trustee Patrick (probable): So I really encourage that.

[2:13:30] Trustee Patrick (probable): I also always encourage that,

[2:13:32] Trustee Patrick (probable): I wanna hear your input about trust council activities

[2:13:36] Trustee Patrick (probable): or this committee's activity.

[2:13:37] Trustee Patrick (probable): So please email or call me.

[2:13:39] Trustee Patrick (probable): Your input is very important and your questions,

[2:13:43] Trustee Patrick (probable): and I'm here to answer those

[2:13:45] Trustee Patrick (probable): and to hear what you have to say.

[2:13:48] Trustee Patrick (probable): This latest wave of COVID is disrupting our meetings,

[2:13:51] Trustee Patrick (probable): just like today.

[2:13:52] Trustee Patrick (probable): I'd rather be together and facing everyone, but it's our meetings, our advisory planning

[2:13:58] Trustee Patrick (probable): committees, our task force, everything is disrupted right now due to the COVID.

[2:14:01] Trustee Patrick (probable): Please have patience and fingers crossed that what came up is going to go down just as fast

[2:14:08] Trustee Patrick (probable): and that hopefully we can get back to the meetings that we were holding in person as

[2:14:14] Trustee Patrick (probable): soon as possible.

[2:14:15] Trustee Patrick (probable): And that's my report.

[2:14:18] Trustee Luckham (probable): Okay.

[2:14:18] Trustee Luckham (probable): Thank you very much, Trustee Patrick.

[2:14:20] Trustee Luckham (probable): Trustee Grove, over to you.

[2:14:21] Voice 22: Thank you indeed.

[2:14:22] Voice 22: Indeed. And, you know, it is unbelievable but here, here we go again who would have thought we were going to be back with these electronic meetings which I certainly did tests and I suspect most people do that we're doing our best, and that's all we can do.

[2:14:42] Voice 22: So my trust-related work since the last LTC has been related to the Trust Council's and the Islands Trust budget.

[2:14:54] Voice 22: And Chair Luckham and Laura Patrick and I will be meeting with the rest of the Financial Planning Committee tomorrow at 10 o'clock, virtually, of course, to move ahead with the budget process.

[2:15:06] Voice 22: process um there's uh adam olsen held a very uh good southern gulf islands meeting these are

[2:15:14] Voice 22: monthly meetings um when we discuss all the variety of things um gary hillman is always there

[2:15:21] Voice 22: and um they're helpful and um it's a very worthwhile exercise um there's been quite a

[2:15:31] Voice 22: lot of discussion about route six and i think you may be hearing uh from uh from a member of the

[2:15:37] Voice 22: public um during the town hall um and uh again gary's been very much involved with that i've

[2:15:44] Voice 22: taken a backseat approach but um a somewhat active backseat approach um but there's a lot of

[2:15:53] Voice 22: misinformation out there um maybe gary will be speaking to that i hope so uh housing of course

[2:16:00] Voice 22: is always on the agenda and a matter of of huge interest to all of us and how we deal with the

[2:16:10] Voice 22: current crisis and what we can hope for and again I think we might be hearing from our CRD director

[2:16:19] Voice 22: on that topic also as some I have said so many times there is only a limited role that the

[2:16:25] Voice 22: islands trust can play at certainly the local trust committee um so uh chair that's really

[2:16:32] Voice 22: all i have to say at this point and um i look forward to the rest of the meeting thank you

[2:16:39] Trustee Luckham (probable): uh very good uh thank you um peter and uh thank you laurie um so um quite honestly it's been a

[2:16:50] Trustee Luckham (probable): quiet time uh over the christmas season and new year's um for me on else the local trust committee

[2:16:57] Trustee Luckham (probable): end um i've certainly attended a number of uh other meetings with respect to executive committee

[2:17:04] Trustee Luckham (probable): and the select committee uh work um and as well as now regional planning committee and

[2:17:13] Trustee Luckham (probable): and others will soon follow as we ramp up to preparing the agenda for trust council

[2:17:22] Trustee Luckham (probable): in march um and indeed as peter did the financial planning committee is tomorrow so we're certainly

[2:17:28] Trustee Luckham (probable): going to be in for a very busy time um so i'm not going to say any further other than i wish

[2:17:35] Trustee Luckham (probable): everybody um all the best for the for the year the coming year and that hopefully we put some

[2:17:40] Trustee Luckham (probable): some of these winter storms and pandemics,

[2:17:43] Trustee Luckham (probable): we'll be able to put them behind us

[2:17:45] Trustee Luckham (probable): so that indeed we can meet in person

[2:17:48] Trustee Luckham (probable): and prepare for a coming year

[2:17:52] Trustee Luckham (probable): where climate change does appear to play a significant role.

[2:17:57] Trustee Luckham (probable): If not here, certainly in other parts of the globe,

[2:18:00] Trustee Luckham (probable): in the Eastern US,

[2:18:03] Trustee Luckham (probable): there's been some unusual weather patterns and the like.

[2:18:07] Trustee Luckham (probable): So wishing you all the best.

[2:18:08] Trustee Luckham (probable): And I'm now going to go to the Capital Regional District Director, Gary Holman, for his report, and we'll see what's going on in your world, Gary. Over to you.

[2:18:21] Voice 25: Thanks, Peter. And as always, thanks for allowing me to participate in the town hall.

[2:18:28] Voice 25: I will mention a couple of things that the other trustees raised.

[2:18:32] Voice 25: raised. First of all, Route 6. Just to be clear, the Ferry Advisory Committee, which I sit on,

[2:18:42] Voice 25: which Trustee Grove sits on, which the Chamber sits on, have been advocating for increased

[2:18:50] Voice 25: capacity at both routes, particularly during peak periods. So Vesuvius will be getting the

[2:19:00] Voice 25: the Quinsome, replacing the Quinitz within about a couple of months, which is a large increase in

[2:19:07] Voice 25: capacity. The Ferry Advisory Committee has also been advocating for allowing commercial traffic

[2:19:15] Voice 25: on the dangerous goods sailings. I think there are about three a week that would increase capacity

[2:19:22] Voice 25: further. And we've also been advocating for an additional sailing during peak periods. So

[2:19:29] Voice 25: So Vesuvius will be, and the Ferry Advisory Committee is advocating for more, increasing capacity.

[2:19:37] Voice 25: But we're also advocating for all of our terminals and have historically.

[2:19:43] Voice 25: Fulford also has some real capacity issues.

[2:19:47] Voice 25: The ridership at Fulford is much higher than at Vesuvius.

[2:19:52] Voice 25: And as everyone knows, who's ever used that terminal, there are serious overload situations there that can result in very dangerous situations in the village.

[2:20:04] Voice 25: The FAC has been advocating for years to address that problem.

[2:20:09] Voice 25: problem and uh the the FAC is advocating for deployment of the Konezza at uh Fulford which

[2:20:17] Voice 25: by the way has an extra berth that can accommodate a second ferry the Vesuvius Crofton route does not

[2:20:23] Voice 25: uh so I I just wanted to make that clear we're going to be hearing from um the advocates for

[2:20:31] Voice 25: the recent uh petition and and and fair enough um we also agree with the petitioners uh and i'm not

[2:20:39] Voice 25: saying anything that peter or or the trustees don't know but we are advocating for faster

[2:20:45] Voice 25: deployment of the hybrids uh which not only will increase the level of two hybrids at vesuvius

[2:20:53] Voice 25: we're advocating as soon as the new birthing facilities are developed at both crofton and

[2:20:59] Voice 25: and Vesuvius, that's the time to bring in the hybrids, which is 2026, 2027. And those hybrids

[2:21:06] Voice 25: will not only increase capacity, if we can get shore power installed so they can run as electric,

[2:21:12] Voice 25: that reduces operating costs in that route. It has obvious GHG benefits and additional capacity

[2:21:21] Voice 25: at both Fulford and Vesuvius will support our transit system. There's an issue there at Vesuvius

[2:21:28] Voice 25: uh it uh the fact that the ferry can't meet the schedule and the quinson will be a great

[2:21:33] Voice 25: improvement on this uh means that uh the choice to take the bus to meet the ferry

[2:21:38] Voice 25: is fraught with peril so i just wanted to make those comments uh with regarding uh the sea breeze

[2:21:45] Voice 25: motel um and drake road uh my understanding is there a decision is uh sorry a bc housing

[2:21:55] Voice 25: will be making an announcement shortly the lady hospital the lady mental hospital foundation and

[2:22:03] Voice 25: peter attended that meeting as well as a member the membership did agree to allocate a portion

[2:22:11] Voice 25: of endowment funds to enable the completion of that deal and my understanding is that the

[2:22:18] Voice 25: that the foundation and the at bc housing are are talking about options to ensure that the

[2:22:25] Voice 25: the tenants can be, there'll be alternative accommodation for the tenants. And BC Housing

[2:22:32] Voice 25: will also be making an announcement at the same time about Drake Road. They've proposed a project

[2:22:41] Voice 25: we've been waiting for quite some time to have them formally announce and commit to that.

[2:22:48] Voice 25: They'll be making an announcement shortly on Drake Road as well. So I think there'll be some

[2:22:52] Voice 25: some very good news in terms of affordable housing on Salt Spring,

[2:22:58] Voice 25: hopefully within the next week or two.

[2:23:00] Voice 25: But, you know, we have been saying that for some time.

[2:23:03] Voice 25: But I do believe, and I think the Seabreeze controversy

[2:23:07] Voice 25: has been a catalyst around Drake Road as well.

[2:23:13] Voice 25: So hopefully we'll have some good news there.

[2:23:15] Voice 25: Just in terms of North Salt Spring, we've been informed by the North Salt Spring trustees that they have decided against applying to the current federal infrastructure program, ISIP, which in my view is unfortunate.

[2:23:38] Voice 25: fortunate actually the the deadline for that program is now being delayed into late february so

[2:23:44] Voice 25: uh there may be a last opportunity for north salt spring to submit an application there's

[2:23:49] Voice 25: absolutely no downside to doing that the province has made clear that they would not um expect north

[2:23:56] Voice 25: salt spring to convert to a crd utility unless the outcome of that application was known which is

[2:24:02] Voice 25: close to a guarantee uh that there's there has to be funding on the table before

[2:24:09] Voice 25: it's even worth taking to rate payers.

[2:24:12] Voice 25: So CRD in the province will be making a last-ditch attempt

[2:24:15] Voice 25: to try and get North Salt Spring to submit an application.

[2:24:21] Voice 25: Two things.

[2:24:22] Voice 25: One is the province has made it clear that an application

[2:24:29] Voice 25: to the level of detail that's normally expected,

[2:24:32] Voice 25: the application would still be reviewed and reviewed favorably.

[2:24:37] Voice 25: so that's not an issue also uh while the grant program is focused on treatment uh distribution

[2:24:45] Voice 25: systems can also be included as long as it's not um you know the dog wagging the tail treatment

[2:24:51] Voice 25: has to be the focus and of course the distribution system which as with many water districts not just

[2:24:58] Voice 25: on salt spring but in general uh are leaky and we have a moratorium uh fixes to the distribution

[2:25:04] Voice 25: system could have implications for that. Just to let Laura know, and I think I've probably raised

[2:25:09] Voice 25: this before, I will be raising with SWPA, it's come up before, the possibility of a workshop

[2:25:16] Voice 25: with North Salt Spring to discuss ways in which we could address the moratorium. For example,

[2:25:23] Voice 25: one issue, and Laura and I actually went to Flynnrow to discuss this, there appears to be

[2:25:30] Voice 25: room in the Highland Fernwood license on St. Mary Lake. We could talk about transferring a portion

[2:25:35] Voice 25: of that volume tied to public investments like affordable housing. That's something that we

[2:25:41] Voice 25: should be exploring. So I'll be proposing that at SWIPA. There has been a proposal by the ASK

[2:25:50] Voice 25: group, and all of us attend ASK meetings, you know, once a month to convene interagency meetings,

[2:25:58] Voice 25: And we're under discussions with the various agencies about that.

[2:26:04] Voice 25: Gail Baker is taking the lead on that.

[2:26:06] Voice 25: I do want to make it clear, and of course the trustees know the trust more than anyone.

[2:26:12] Voice 25: It's baked into their mandate to cooperate with other agencies.

[2:26:16] Voice 25: We're talking all the time among ourselves, not just the CRD and the trust,

[2:26:22] Voice 25: us but all of the agencies to actually communicate with one around specific issues so i just want

[2:26:30] Voice 25: people to understand that i think it would be helpful to have more regular formalized meetings

[2:26:35] Voice 25: but uh we do talk to one another it's not that we there is a bit of a siloed aspect to our

[2:26:43] Voice 25: governance but those silos do talk to one another and uh in my view uh we accomplish great things

[2:26:50] Voice 25: on this island because of that that communication um just i just wanted to make a mention about the

[2:26:55] Voice 25: ganges plan i forwarded to uh the committee and the trustees a summary of crd uh projects and

[2:27:04] Voice 25: initiatives uh passed and planned in ganges and the list is considerable in fact when you look

[2:27:10] Voice 25: at the major investments that the crd is making on salt spring most of them are centered in and

[2:27:17] Voice 25: around the village from the swimming pool to the library to sidewalks harbor walk is in the books

[2:27:23] Voice 25: uh we're leasing the middle school i mean go down the list um most of those investments are

[2:27:29] Voice 25: centered around the village the village is where uh the interagency um issue comes to the forefront

[2:27:36] Voice 25: it's where all of those jurisdictions come together and in in my view i do think uh there

[2:27:43] Voice 25: There should be the, I understand there's an advisory committee.

[2:27:48] Voice 25: There's also a technical committee.

[2:27:49] Voice 25: I haven't yet been invited to any of these committees, despite my offer.

[2:27:54] Voice 25: I do think there's a need for more active discussions among agencies around Ganges Village.

[2:28:01] Voice 25: There are so many issues that we have been and can be collaborating on.

[2:28:07] Voice 25: So I would urge the trust committee to ensure that other agencies, particularly the CRD, but other agencies as well, are brought into the discussions around the Ganges Village Plan.

[2:28:22] Voice 25: And just, I guess, one last comment. In my last report in the Driftwood, I mentioned a number of things. A couple of things was I am moving ahead with the local community commission.

[2:28:37] Voice 25: idea, starting with a discussion paper, public consultation, and depending on the response in

[2:28:43] Voice 25: that consultation, we'll decide whether or not to put it on the ballot at the next local government

[2:28:50] Voice 25: election. The local community commission, the basic idea there is that you broaden

[2:28:56] Voice 25: representation on the CRD side. You've got one elected official dealing with a population of

[2:29:02] Voice 25: 11 000 and the local community commission would broaden that representation representation it

[2:29:08] Voice 25: would bring decision making um out into the open because now decisions around for example

[2:29:14] Voice 25: gas tax funding would have to be made in public meetings and just the final comment um uh i've

[2:29:21] Voice 25: also now stated publicly that um i'm considering uh a gas tax uh gas tax commitment to the new uh

[2:29:31] Voice 25: fire hall, or I think it's better named public safety building because the EOC would be co-located

[2:29:37] Voice 25: in the fire hall. So those rules were just recently changed by the federal government.

[2:29:41] Voice 25: Fire halls are now eligible, which enables us, the CRD, to make a capital contribution

[2:29:49] Voice 25: to the project, which means it reduces the local taxpayer costs and hopefully

[2:29:55] Voice 25: increases the chance of getting a yes vote.

[2:30:00] Voice 25: the aside from the emergency room at lady minto which is now moving forward and the hospital the

[2:30:06] Voice 25: capital regional hospital district contributed three million to that project the the new public

[2:30:12] Voice 25: safety building is the single most infrastructure investment that we can make on salt spring so

[2:30:17] Voice 25: the the ability to make a lump sum capital contribution which reduces the the taxpayer

[2:30:24] Voice 25: payer costs, hopefully will increase the chances of getting a yes vote on that issue later this

[2:30:31] Voice 25: year. Thank you, Chair. Thank

[2:30:34] Trustee Luckham (probable): you for your comprehensive report there, Gary. Appreciate

[2:30:38] Trustee Luckham (probable): that. I'm very pleased that you joined us here to indeed minimize or maximize the cross-pollination

[2:30:46] Trustee Luckham (probable): between silos um that's much appreciated um all right so this then now takes us to uh correspondence

[2:30:55] Trustee Luckham (probable): um there's certainly lots of correspondence that we receive that ends up being directed

[2:31:02] Trustee Luckham (probable): into different streams uh with respect to budget and select committee governance reviews

[2:31:08] Trustee Luckham (probable): and policy statement work and then uh particularly letters associated with applications

[2:31:15] Trustee Luckham (probable): and they and they are here and they will become are available with respect to those separate

[2:31:25] Trustee Luckham (probable): either

[2:31:32] Voice 22: you cut out peter can you hear us

[2:31:39] Trustee Luckham (probable): rezoning applications uh for additional rent

[2:31:44] Trustee Luckham (probable): residences on salt spring island so thank you for writing maxine it's always appreciated

[2:31:50] Trustee Luckham (probable): appreciated. You bring us important information to reflect upon. Trustees, is that satisfactory

[2:31:57] Trustee Luckham (probable): to receive that for information? Trustee Patrick?

[2:32:01] Trustee Patrick (probable): Yeah, I think that it's an important question

[2:32:03] Trustee Patrick (probable): about data. And I know Housing Council, we talked about it last week, what part they should be

[2:32:08] Trustee Patrick (probable): collecting, we need to always be talking about what parts we collect. While there are some

[2:32:12] Trustee Patrick (probable): suggested in this letter, there's a whole set of data, different types of data that we look at to

[2:32:18] Trustee Patrick (probable): need to look at to get a more complete picture of what of what's happening these are a tiny

[2:32:23] Trustee Patrick (probable): fraction of it thank

[2:32:26] Trustee Luckham (probable): you trustee patrick anything trustee grove no nothing

[2:32:30] Voice 22: nothing other than i

[2:32:31] Voice 22: would like to ask maxine why she hasn't joined our housing action group something for her to think

[2:32:36] Voice 22: about very

[2:32:38] Trustee Luckham (probable): good okay um well uh let us now then move on to delegations and sorry

[2:32:45] Voice 22: we've got so we

[2:32:46] Voice 22: have another letter that's been attached um which was from jenny mclean i think yeah on page 116

[2:32:56] Trustee Luckham (probable): no that's your delegation oh i beg your

[2:32:58] Voice 22: pardon yeah sorry

[2:33:00] Voice 22: okay thank you

[2:33:01] Trustee Luckham (probable): that's okay uh i'm

[2:33:03] Trustee Luckham (probable): glad somebody's watching it's not it's not uncommon for me to miss things so uh at this

[2:33:09] Trustee Luckham (probable): point we're delegations and maxine leicester concerning the affordable housing program

[2:33:14] Trustee Luckham (probable): we'll turn it over to you and you're well aware we usually allow 10 minutes and off you go

[2:33:21] Trustee Luckham (probable): thank you for joining okay

[2:33:23] Trustee Luckham (probable): okay

[2:33:26] Voice 28: so this delegation is about your request for staff to report on by

[2:33:31] Voice 28: laws to permit accessory dwellings in all zones and the point of my delegation is to urge you to

[2:33:38] Voice 28: to adopt policy that is based on analysis of data

[2:33:41] Voice 28: and prior experience.

[2:33:43] Voice 28: So first, I think it's important to identify the cause

[2:33:47] Voice 28: and I've put some in my submission,

[2:33:50] Voice 28: which include the high cost of construction,

[2:33:52] Voice 28: low interest rates, vacation rentals, and income inequality.

[2:33:55] Voice 28: And the most significant of these can only be addressed

[2:33:58] Voice 28: at the provincial and federal level.

[2:34:01] Voice 28: There are remedies such as increased taxes on house sales,

[2:34:05] Voice 28: on incomes, on investments, on inheritance,

[2:34:08] Voice 28: which would fight income inequality

[2:34:10] Voice 28: and raise funds to build affordable housing.

[2:34:14] Voice 28: If those factors are the most significant drivers

[2:34:17] Voice 28: of the problem, we all need to put responsibility

[2:34:20] Voice 28: for solutions on those levels of government.

[2:34:23] Voice 28: Another reason is supposed to be vacation rentals.

[2:34:26] Voice 28: You ordered a crackdown,

[2:34:28] Voice 28: and we heard about progress for two years, then nothing.

[2:34:31] Voice 28: B&Bs are not supposed to have kitchens.

[2:34:34] Voice 28: what about enforcing that rule to stop vacation rentals from masquerading as

[2:34:40] Voice 28: in fees there are quite a few online another cause that has often been mentioned is zoning

[2:34:47] Voice 28: restrictions and i want to point out that this is very common in the information about this problem

[2:34:55] Voice 28: online or wherever but this refers to urban areas single family zoning restricts construction of

[2:35:02] Voice 28: more affordable multi-family housing in urban areas. Urban areas can support multi-family

[2:35:08] Voice 28: housing because they have community water and sewer. But this solution does not apply here

[2:35:14] Voice 28: because with the exception of our island villages, we are trying to keep the island rural. Dense

[2:35:22] Voice 28: development is urban, not rural. And we have limited water and sewage treatment capacity.

[2:35:28] Voice 28: capacity. Also, we need to learn from experience. Past upzonings have not made a dent in the

[2:35:35] Voice 28: problem. In fact, the problem is worse. Many cottages are occupied by family members and

[2:35:42] Voice 28: retired people, and they are expensive and not affordable to someone with a low income,

[2:35:49] Voice 28: and this is confirmed by the housing needs assessment. It is critical also, really important,

[2:35:55] Voice 28: And to be clear on our goal, who are we providing housing for?

[2:36:00] Voice 28: Because different groups require different approaches.

[2:36:03] Voice 28: Is it the disabled, low-wage essential workers, higher-paid hospital workers, teachers, etc.?

[2:36:10] Voice 28: What about summer seasonal workers?

[2:36:13] Voice 28: We need to know how much housing we need and have at various cost levels.

[2:36:20] Voice 28: Some of this information is in the Housing Needs Assessment.

[2:36:22] Voice 28: But what's not there is how can we overcome barriers to reserving housing for workers?

[2:36:30] Voice 28: Why have previous upzonings not provided more affordable housing?

[2:36:36] Voice 28: Lots of workers do find housing.

[2:36:38] Voice 28: Is there something different about those who find housing that we could learn from?

[2:36:44] Voice 28: Other important questions are how much of our current subsidized housing is targeted to workers?

[2:36:49] Voice 28: Possibly none.

[2:36:51] Voice 28: And how much is being provided by employers?

[2:36:54] Voice 28: I know of some.

[2:36:56] Voice 28: These questions should be answered before any change in policy or bylaws.

[2:37:01] Voice 28: The request to double the housing units allowed in all zones was made to you without a single shred of evidence or justification for this approach.

[2:37:12] Voice 28: Lastly, what needs to be considered is the purpose of the island's trust.

[2:37:16] Voice 28: It's supposed to be a protected area.

[2:37:18] Voice 28: I say supposed to be because when it comes to housing, I don't see any consideration for protection.

[2:37:24] Voice 28: We're not supposed to be like any other area where protecting the environment is just one of many considerations.

[2:37:31] Voice 28: The natural environment and unique amenities were supposed to be paramount.

[2:37:36] Voice 28: Unfortunately, how much priority this gets is entirely up to you,

[2:37:41] Voice 28: which is why I'm here today asking, please take a thoughtful, systematic approach to this problem

[2:37:48] Voice 28: and pass by-laws that will be effective and not harm the island.

[2:37:52] Voice 28: Respect our OCP that sets a limit on how many people can live here.

[2:37:57] Voice 28: Before any steps are taken to address this problem,

[2:38:00] Voice 28: let's get the answers to these questions and others.

[2:38:03] Voice 28: Let's learn from the past.

[2:38:05] Voice 28: Strategies enacted in the absence of basic information are only likely to fail.

[2:38:11] Voice 28: Thank you for letting me speak.

[2:38:14] Trustee Luckham (probable): Thank you for your message, Maxine.

[2:38:17] Trustee Luckham (probable): I appreciate it.

[2:38:18] Trustee Luckham (probable): um are any questions for the delegate uh laura patrick and

[2:38:24] Trustee Patrick (probable): uh thank you maxine um i was just i

[2:38:26] Trustee Patrick (probable): know you signed this it's from maxine our leitner um are you part of a group or is this maxine

[2:38:33] Trustee Patrick (probable): leitner i mean

[2:38:35] Voice 28: it sounds okay so

[2:38:36] Voice 28: okay my name is leicester like like i liked her i like to give

[2:38:41] Voice 28: that example um i don't know which document you're considering you're referring to i sent

[2:38:46] Voice 28: sent two communications to the trust one to do with I'm asking about the delegation it's just

[2:38:52] Voice 28: for me I didn't there's nobody else mentioned no

[2:38:56] Trustee Patrick (probable): I know there's no one else mentioned I just

[2:38:57] Trustee Patrick (probable): didn't know if you represent or work with a group of people that I

[2:39:00] Voice 28: work with lots of

[2:39:01] Voice 28: people but the

[2:39:02] Voice 28: delegation is just for me okay

[2:39:07] Trustee Patrick (probable): uh the second point is just I did speak earlier about the importance

[2:39:10] Trustee Patrick (probable): of the communication that we do I think I look to staff as we do our communications a lot some of

[2:39:18] Trustee Patrick (probable): this can be answered with with the information that's behind the project and uh and and clarify

[2:39:24] Trustee Patrick (probable): some of some of this so i'll be encouraging staff that we do need to do more communications to

[2:39:30] Trustee Patrick (probable): support this project thank you

[2:39:35] Trustee Luckham (probable): um so our next speaker oh trustee grove go ahead

[2:39:39] Voice 22: and i'd just

[2:39:40] Voice 22: like to comment as usual um maxine thank you very much for your your points are very well made um

[2:39:46] Voice 22: But it is a balancing act, and you know better than most people how much the local trust committee pays attention to the OCP and the environment and those things that are important to our community.

[2:40:04] Voice 22: So it's never far from any of our thoughts, but it is a balancing act.

[2:40:09] Voice 22: and you know in terms of balancing acts we need to do some very serious thinking there was an

[2:40:15] Voice 22: economist on the cbc this morning smoking in a very knowledgeable way but it will be gary

[2:40:21] Voice 22: holman as an economist will appreciate what he was saying he's saying over half a million

[2:40:25] Voice 22: immigrants come to canada every year if you do the analysis as i did when i first came to canada

[2:40:32] Voice 22: as to where i would like to live um it very quickly comes down to the fact that the bc is

[2:40:37] Voice 22: is probably the most attractive province in BC.

[2:40:42] Voice 22: The West Coast is probably the most attractive.

[2:40:44] Voice 22: And if you're looking for kind of rural community,

[2:40:46] Voice 22: Salt Spring Highland is right high up on the list.

[2:40:49] Voice 22: We are, this demand for housing will not go down.

[2:40:55] Voice 22: It will just keep growing.

[2:40:57] Voice 22: So we have to be aware of that and act accordingly.

[2:41:02] Voice 22: It's a difficult issue to manage.

[2:41:04] Voice 22: The other very interesting thing that happened in the news just a couple of days ago was this councillor in Vancouver who asked a staff member to do some looking into the budget in terms of dealing with those issues which are, if you like, downloaded from senior government, including the province and the federal government.

[2:41:23] Voice 22: and the number was quite staggering it was over six hundred thousand dollars I believe

[2:41:27] Voice 22: and in terms of what the and what they're she's saying is that that the municipality should not

[2:41:34] Voice 22: be dealing with housing issues or homelessness that that is a federal and provincial issue

[2:41:39] Voice 22: so there's a there's a lot going on it's not a simple issue at all it's as I've said twice now

[2:41:47] Voice 22: it's a balancing act and we need to pay attention to it and and I believe we're doing the best we

[2:41:52] Voice 22: can thank you thank

[2:41:55] Trustee Luckham (probable): you peter i'm going to go to the next speaker which is uh jenny mclean

[2:42:01] Trustee Luckham (probable): concerning um the housing agreement uh for meadowbrook and and also wishes to speak to uh

[2:42:09] Trustee Luckham (probable): vortex so jenny mclean you've joined us today as a delegation also so uh over to you and uh

[2:42:18] Trustee Luckham (probable): you will have 10 minutes. Thank you.

[2:42:21] Voice 2: Thank you, Peter. I'm hoping to actually cover a little more

[2:42:26] Voice 2: than that too. And I will start with the other things. One thing I wanted to cover very, very

[2:42:33] Voice 2: briefly was about the vortex proposal. And I will say that that's a very pristine area where

[2:42:41] Voice 2: freshwater salmon bearing stream that's protected all the way along travels to the ocean.

[2:42:49] Voice 2: And we know that human beings' sewage is really nasty.

[2:42:53] Voice 2: Like I knew from a report before that in the harbor around Seattle,

[2:42:58] Voice 2: they said that the fish were filled with caffeine, estrogen, and Prozac.

[2:43:05] Voice 2: So they had the estrogen from birth control pills and the Prozac, you know,

[2:43:08] Voice 2: from antidepressants and then caffeine because that's a coffee town.

[2:43:12] Voice 2: So to bring a development that can have an impact with a septic field

[2:43:16] Voice 2: connected to a very beautiful stream is something that is on a lot of people's

[2:43:21] Voice 2: minds and it won't go down very easily so I just want to say that and then the

[2:43:28] Voice 2: second thing is I'm a property owner on Grantville Street I have been for almost

[2:43:32] Voice 2: a decade so I received this notice about a development variance permit for 181

[2:43:37] Voice 2: Main Street and apparently it's supposed to be dealt with today at 147 Vesuvius

[2:43:43] Voice 2: Bay Road in some kind of an open house. But I don't know if that's really going on because

[2:43:48] Voice 2: I noticed Rob Pingel's there, but the Island Trust meeting is here on Zoom. So I hope that's

[2:43:55] Voice 2: not too late for me to say that as a property owner in this area, I oppose this moving of the

[2:44:02] Voice 2: setbacks because we did have some actions before that were brought ahead by Gail Baker when it was

[2:44:09] Voice 2: noted that there was leakage from septic systems into wells and there's not very

[2:44:15] Voice 2: much water in that area some people have great well some have none and also the

[2:44:20] Voice 2: idea of bringing a development right to a property line is really unfriendly to

[2:44:26] Voice 2: a neighbor because it means that there's like fire hazards because you may not

[2:44:31] Voice 2: get enough room between buildings in order to get in some you know fire can

[2:44:37] Voice 2: can jump from building to building,

[2:44:38] Voice 2: and it takes away from the other property owner

[2:44:43] Voice 2: because they maybe can't even open their door

[2:44:45] Voice 2: because there's another building right beside them.

[2:44:48] Voice 2: These examples all came up when another setback variance

[2:44:54] Voice 2: was being proposed, and it was proposed with that group

[2:44:58] Voice 2: like Bob Rush used to be part of, and it was turned down.

[2:45:01] Voice 2: A lot of it was turned down.

[2:45:03] Voice 2: So it's really important for me that these requests

[2:45:05] Voice 2: that keep coming up for reducing setbacks between property lines especially in a very densely

[2:45:11] Voice 2: subdivided area such as the fort grantville main street area should be rejected so i hope that

[2:45:18] Voice 2: gets taken into account and so

[2:45:21] Trustee Luckham (probable): jenny before you continue i just would like to note i know that

[2:45:25] Trustee Luckham (probable): you're interested in our process and i try to maintain our process as much as i can but

[2:45:31] Trustee Luckham (probable): But typically, a delegation advises us what they're going to speak about, and then you speak about those items.

[2:45:38] Trustee Luckham (probable): And then if you have other items, you're certainly welcome to join us in the town hall, which may be your interest in the Main Street thing would have been better suited in the town hall.

[2:45:49] Trustee Luckham (probable): But I'm just letting it flow.

[2:45:50] Trustee Luckham (probable): You know, I like to provide the opportunity and be generous.

[2:45:53] Trustee Luckham (probable): But I would suggest that you stick to what you told us you were going to tell us about in the delegations.

[2:46:00] Trustee Luckham (probable): Thank you.

[2:46:00] Voice 2: I just got that letter in the mail a couple days ago, and I hope that then we could maybe further talk about it in the town hall,

[2:46:08] Voice 2: because I don't know where I'm supposed to go, because today's the deadline for that one.

[2:46:11] Voice 2: So I'll leave that for now, and I'll move on to what I told you I would talk about, which was the covenant agreement ES01282

[2:46:20] Voice 2: to that was signed between Gisra and the LTC and it had to do with the starting

[2:46:28] Voice 2: rents for Meadowbrook which were decided to be 850 for the one-bedroom and 1075

[2:46:36] Voice 2: for the two-bedroom and the points in that are that those rents could have

[2:46:42] Voice 2: been increased above the certain percentages if Gisra had merely written

[2:46:49] Voice 2: to the trustees and asked for permission and that's some things that are also in

[2:46:55] Voice 2: that covenant so if you have time later to reread the covenant you will see so

[2:47:00] Voice 2: for whatever reason Gisra continued to act on its own without informing the

[2:47:06] Voice 2: trustees of these rental increases that they've done over the past 20 years and

[2:47:14] Voice 2: And there were certain binding agreements that were made that were not meant to be broken whatsoever.

[2:47:24] Voice 2: And the order to comply, for example, it states if the owner is in default of the performance or observation of this agreement,

[2:47:35] Voice 2: the trust committee may give the owner a notice of default requiring the owner to comply with this agreement.

[2:47:44] Voice 2: within the time stated in this notice.

[2:47:47] Voice 2: There's another agreement saying within five days

[2:47:50] Voice 2: after receiving notice from the trust committee,

[2:47:53] Voice 2: the owner must deliver to the trust committee

[2:47:55] Voice 2: a statutory declaration.

[2:47:57] Voice 2: Another one, no condoning, excusing, or overlooking

[2:48:01] Voice 2: by the trust committee of any default under this agreement,

[2:48:04] Voice 2: nor any consent approval or agreement,

[2:48:07] Voice 2: whether written or otherwise,

[2:48:08] Voice 2: shall be taken to operate as a waiver

[2:48:10] Voice 2: by the trust committee of any subsequent default.

[2:48:12] Voice 2: fault so um you know you have this situation where there's a covenant and it's meant to

[2:48:19] Voice 2: ensure that this kind of housing stock is protected for the future for this affordable

[2:48:26] Voice 2: housing there's no way that these covenants seem to be able to be enforced the person the entity

[2:48:34] Voice 2: gizra is not even willing had not been willing or even aware of being in communication with the

[2:48:41] Voice 2: trust committee over all these years and when they were asked for their

[2:48:44] Voice 2: information has no information the same entity Gizra wishes to develop a 51 unit

[2:48:51] Voice 2: Meadow Lane we have no idea if they're going to do better with this one or not

[2:48:55] Voice 2: and we don't know where the trust sits legally or whether we can lay it to rest

[2:48:59] Voice 2: whether the trust wishes to just decide that this doesn't matter which they

[2:49:05] Voice 2: They probably have an option to do or where we go from here,

[2:49:10] Voice 2: but I can't really just let it go when it's so fundamental

[2:49:13] Voice 2: to any affordable housing that's set up

[2:49:15] Voice 2: is to do with these affordability agreements.

[2:49:17] Voice 2: So that's all my speeches. Thanks.

[2:49:19] Voice 2: Thank

[2:49:21] Trustee Luckham (probable): you, Jenny, for coming today.

[2:49:25] Trustee Luckham (probable): And I'm going to continue on now.

[2:49:28] Trustee Luckham (probable): Let's do some questions for the delegation.

[2:49:31] Voice 22: Peter Grove.

[2:49:31] Voice 22: I believe we did write to JISRA and ask for a response,

[2:49:35] Voice 22: and I'm wondering if we received anything back.

[2:49:40] Trustee Luckham (probable): Now, what was this?

[2:49:41] Trustee Luckham (probable): Who's the staff member on that?

[2:49:43] Trustee Luckham (probable): Was that Jordy Gordon?

[2:49:47] Voice 11: Yeah, go ahead, Planner Gordon.

[2:49:50] Voice 11: Yes, that's there.

[2:49:57] Voice 26: Yes, there is the document provided agenda,

[2:50:04] Voice 26: which is that was requested by the LTC,

[2:50:08] Voice 26: I believe that's the November meeting.

[2:50:10] Voice 22: I beg your pardon, I must have missed it,

[2:50:12] Voice 22: but I'll look forward to reading it later.

[2:50:15] Voice 22: Or you can tell us what it said.

[2:50:19] Voice 22: it's

[2:50:20] Trustee Luckham (probable): on 17.2 peter

[2:50:22] Voice 22: okay thank you yeah

[2:50:24] Trustee Luckham (probable): all right um thank you planner gordon okay let's go to town

[2:50:31] Trustee Luckham (probable): hall and uh questions i'm just going to bring up my screen that shows me participants and i'm going

[2:50:38] Trustee Luckham (probable): to ask participants to raise their hands if they wish to address the local trust committee today

[2:50:44] Trustee Luckham (probable): day. If you're coming in by phone, I think it's the pound key that enables you to raise your hand

[2:50:55] Trustee Luckham (probable): or pound nine or something. I'll actually defer to staff. Rob Pringle, what is the

[2:51:00] Trustee Luckham (probable): cell phone connection? Raise your hand.

[2:51:07] Voice 17: I don't have that in front of me, but it seems like

[2:51:10] Voice 17: everyone is digitally uh attached at

[2:51:13] Voice 17: this time yeah

[2:51:14] Trustee Luckham (probable): okay very good then so i'm seeing uh three

[2:51:19] Trustee Luckham (probable): hands up here very good and so i'm going to just simply start at the top of my list here

[2:51:25] Trustee Luckham (probable): and i see that david courtney is there that's good uh david thank you for joining us i know

[2:51:31] Trustee Luckham (probable): that you wanted to speak about uh route six i'm and i'm presuming that is your request

[2:51:37] Trustee Luckham (probable): and um so please indeed you have the floor thank you

[2:51:41] Voice 20: chair can you hear me okay absolutely yeah

[2:51:44] Voice 20: well thank you and good afternoon trustees um folks i'd just like to read a like a prepared

[2:51:50] Voice 20: statement and then uh if you'd like to ask questions we'll go from there how's that

[2:51:54] Voice 20: that's great okay so um good morning chair and trustees i'm here today representing the 1900

[2:52:00] Voice 20: petitioners who feel a two-ferry service on Route 6 this spring is the way forward to prevent another

[2:52:07] Voice 20: summer of ferry traffic chaos. The legal question for the South Spring Islands Trust, who is in

[2:52:16] Voice 20: charge of the OCP, does BC Ferries have the legal right to prevent two-way traffic at the Vesuvius

[2:52:23] Voice 20: bay and fulford harbor terminals this was this has been allowed for decades but the question is

[2:52:30] Voice 20: is it legal um a two ferry service on route six running on the hour during peak travel demand

[2:52:38] Voice 20: from seven o'clock in the morning till seven o'clock in the evening takes the vehicles off

[2:52:43] Voice 20: the roadways and onto the ferries in a timely matter instead of making parking lots at crofton

[2:52:50] Voice 20: Vesuvius Bay, Fulford Harbour terminals, making for two-way traffic impossible. BC Ferries has

[2:52:58] Voice 20: neglected to address the need for larger parking holding areas to prevent our current traffic grid

[2:53:04] Voice 20: lock at all three terminals. With the overcapacity that the two-ferry service provides on Route 6,

[2:53:11] Voice 20: it allows those who don't need to travel by Fulford Harbour to migrate their travel plans

[2:53:17] Voice 20: lands to Vesuvius. We envision patrons can show up 20 to 30 minutes before departure and board

[2:53:23] Voice 20: without sailing waits and without creating traffic gridlock. The two-ferry service allows for further

[2:53:29] Voice 20: capacity in the future by running a service every 40 minutes if deemed necessary. The improved

[2:53:36] Voice 20: capacity of the MB Quinitza 63 vehicles coming down from Route 19 from serving Gabrielle Island

[2:53:44] Voice 20: since 1982 provides a welcome relief with its improved carrying capacity the

[2:53:50] Voice 20: problem is it doesn't cure the size of the parking holding areas at Crofton and

[2:53:56] Voice 20: Vesuvius Bay terminal area adding the Bowen Queen to route 4 in June July and

[2:54:03] Voice 20: August is to enhance service from Fulford Harbor would be a very

[2:54:08] Voice 20: attractive option as well the two ferry service mitigates traffic gridlock and

[2:54:13] Voice 20: and sailing weights and provides proper ferry service

[2:54:16] Voice 20: improvements to all three terminals.

[2:54:19] Voice 20: With both the MV Quinitza and Quinsel

[2:54:22] Voice 20: currently available this spring,

[2:54:24] Voice 20: this is a golden opportunity to mitigate traffic gridlock

[2:54:27] Voice 20: and provide instant relief at all three terminals

[2:54:30] Voice 20: by convincing BC Ferries it's a responsible way forward

[2:54:34] Voice 20: for our community, for all our collective communities.

[2:54:37] Voice 20: Thank you for the time.

[2:54:39] Voice 20: Patrons of Route 6, questions?

[2:54:42] Voice 20: questions.

[2:54:43] Trustee Luckham (probable): All right. Thank

[2:54:44] Voice 20: you very much.

[2:54:45] Trustee Luckham (probable): Thank you very much, David. Are there any questions for

[2:54:48] Trustee Luckham (probable): the speaker? For some reason, I've lost my screen here. Okay.

[2:54:55] Voice 22: I'm waving at you, Chair Luckman.

[2:54:57] Trustee Luckham (probable): Okay. I've now got you back on my screen. And why don't you ask your question?

[2:55:03] Voice 22: Well, I want to try to answer David's particular question that he made with regard to the two-way

[2:55:08] Voice 22: traffic. And I have to tell you, that is a Ministry of Transport issue. It is not a trust

[2:55:15] Voice 22: issue. We are not responsible for traffic or the roads at all. Interestingly, and Gary Holman's

[2:55:24] Voice 22: here so he can confirm or not what I'm about to say, is neither is BC Ferries. They do provide

[2:55:32] Voice 22: parking at both Fulford and Vesuvius, but actually they're not responsible for providing that

[2:55:37] Voice 22: parking. They do so, if you like, I don't know, for historical reasons, but they are not concerned

[2:55:44] Voice 22: about what goes on on our roads. I appreciate the efforts you're trying to make to improve the

[2:55:50] Voice 22: service. And as you know, we have a ferry advisory committee and the CRD who have been managing or

[2:55:58] Voice 22: advising BC Ferries for many, many years. And I believe you have received lengthy responses to

[2:56:06] Voice 22: to your emails from Gary Holman.

[2:56:09] Voice 22: In any event, I did want to address your two questions.

[2:56:11] Voice 22: Thanks.

[2:56:12] Voice 20: Peter, in response, I receive comments from Gary Holman,

[2:56:18] Voice 20: but I do not receive responses

[2:56:21] Voice 20: with the exception of one last week from Harold,

[2:56:24] Voice 20: and he's the committee chair.

[2:56:26] Voice 20: The other issue that I have with your committee,

[2:56:29] Voice 20: which you are on, Gary and Harold,

[2:56:32] Voice 20: you don't follow the guidelines contained

[2:56:34] Voice 20: contained in the um terms of reference you

[2:56:37] Trustee Luckham (probable): know I'm gonna actually suggest that if you're criticizing

[2:56:41] Trustee Luckham (probable): another organization you'd be best to take that to that organization we're not responsible for the

[2:56:46] Trustee Luckham (probable): FAC um and just ask you to be respectful in that fashion there's little or nothing we could

[2:56:53] Trustee Luckham (probable): necessarily do with respect to the FAC which is Peter

[2:56:56] Voice 20: I appreciate I appreciate

[2:56:58] Voice 20: that but uh in

[2:56:59] Voice 20: this case both peter and gary holman are on that committee right

[2:57:03] Trustee Luckham (probable): that's correct but they they are

[2:57:06] Trustee Luckham (probable): not wearing those hats at this moment they are wearing the hats of ltc and and um and um

[2:57:12] Voice 22: crd

[2:57:13] Trustee Luckham (probable): crd uh director okay

[2:57:16] Voice 22: fair enough yeah

[2:57:17] Trustee Luckham (probable): just out of respect thank you okay certainly uh trustee

[2:57:21] Trustee Luckham (probable): patrick do you have a question uh

[2:57:23] Trustee Patrick (probable): well i was just gonna say thank you david i've i've pointed out

[2:57:26] Trustee Patrick (probable): and i'll point out again and i know the crd did attempt to get us on it but they did a south

[2:57:31] Trustee Patrick (probable): island transportation study but the the province did and they left out the islands which is a

[2:57:37] Trustee Patrick (probable): critical feeding piece to that study and um and i think from a land use organization we that how we

[2:57:44] Trustee Patrick (probable): commute from our our our islands and and fit into this is important and i think it was a horrible

[2:57:51] Trustee Patrick (probable): oversight that the gulf islands were cut out of that important study and and really actually

[2:57:57] Trustee Patrick (probable): questions the validity of that study so we we should look at what we could do to add our voice

[2:58:03] Trustee Patrick (probable): to making sure that study is updated with the consideration of the gulf islands can

[2:58:08] Voice 20: i speak to

[2:58:08] Voice 20: that laura can i speak to that uh laura um laura um i oddly you should say that because i just got

[2:58:15] Voice 20: but a communique from a group on the island here,

[2:58:20] Voice 20: which was a study that's being done independently

[2:58:25] Voice 20: with the, I believe the study that you're referring to,

[2:58:29] Voice 20: and they haven't done Salt Spring yet.

[2:58:32] Voice 20: It's coming.

[2:58:33] Voice 20: And I can forward that information to you.

[2:58:36] Voice 20: But here's what I wanted to say.

[2:58:38] Voice 20: You talked about that.

[2:58:39] Voice 20: You've talked about that transportation thing before.

[2:58:42] Voice 20: Here's the good news.

[2:58:44] Voice 20: BC Transit is offering a service from Nanaimo all the way down to Duncan and it's sort of like a

[2:58:50] Voice 20: rapid bus service it's on a type trial for five years it stops in about five different locations

[2:58:57] Voice 20: but what I'm going to submit in this survey that's coming I believe it's still coming

[2:59:03] Voice 20: that they dovetail they've got the Duncan to Shumanus which stops at the Crofton ferry terminal

[2:59:09] Voice 20: But what would be really nice, if this rapid transit that's going north and south, it could actually pick up ferry passengers, whether it's in Chimenas or at some point going northbound, drop them off at either the airport or Departure Bay Ferry Terminal for onward destinations.

[2:59:29] Voice 20: So it's coming.

[2:59:31] Voice 20: I think I'll send the information to you, and I think the study that you're talking about, it's by a third party, and I believe it's coming.

[2:59:43] Trustee Luckham (probable): Thank you very much for that bit of information, David. I know Thetis Islanders will be very interested in that.

[2:59:48] Trustee Luckham (probable): Yes.

[2:59:49] Voice 20: Well, the nice part about if you're on Thetis, you have the ability to go from Shamanus to Ladysmith, and that's actually where you would catch.

[3:00:00] Voice 20: the bus going to the airport or to the ferry terminal,

[3:00:03] Voice 20: departure bay to the ferry terminal.

[3:00:04] Voice 20: I don't know

[3:00:05] Voice 20: about Duke Point.

[3:00:06] Trustee Luckham (probable): Yeah, well, it's the Ladysmith and beyond

[3:00:08] Trustee Luckham (probable): that is the point of irritation here.

[3:00:11] Trustee Luckham (probable): So thank you very much, David,

[3:00:13] Trustee Luckham (probable): and don't get me wrong on me bringing you into line there.

[3:00:17] Trustee Luckham (probable): I certainly am very interested in support your initiative

[3:00:21] Trustee Luckham (probable): and the work that you're doing and appreciate it.

[3:00:22] Trustee Luckham (probable): Thank you.

[3:00:23] Voice 20: Thank you.

[3:00:24] Voice 20: Thank you for the time.

[3:00:26] Trustee Luckham (probable): Okay.

[3:00:26] Trustee Luckham (probable): Okay. I'm going to go back to my speakers list here now.

[3:00:31] Trustee Luckham (probable): I am now seeing Jenny McLean to speak within the town hall session.

[3:00:38] Trustee Luckham (probable): And then I'm going to come to Salt Spring Solutions, and then I see a Jennifer that's listed.

[3:00:45] Trustee Luckham (probable): So, Jenny McLean, over to you.

[3:00:47] Voice 2: Yes. Can you hear me?

[3:00:49] Voice 2: Yes.

[3:00:50] Voice 2: Good. I want to go back to 181 Main Street.

[3:00:53] Voice 2: The DVP notice that was sent to me in the mail states on page 1, the Salt Spring Island Local Trust Committee may consider issuance of the proposed permit at a meeting on Tuesday, January 18, 2021, beginning at 9.30 a.m. at the Community Gospel Chapel, 147 Vesuvius Bay Road, Salt Spring Island.

[3:01:14] Voice 2: Typically, applications are considered in the afternoon portion of the meeting, which begins at 12 noon.

[3:01:18] Voice 2: so because that this meeting that is possibly the meeting that's referred to

[3:01:24] Voice 2: in this letter and I believe the meetings going on

[3:01:26] Voice 2: right in front of us

[3:01:28] Voice 2: here on zoom so I don't know if that's going to come up later after the town

[3:01:33] Voice 2: hall but I just

[3:01:35] Voice 2: wanted to make sure that the trustees and yourself heard me loud

[3:01:42] Voice 2: loud and clear that I do not agree with this,

[3:01:47] Voice 2: the issuance of this DVP for health and safety reasons

[3:01:53] Voice 2: connected to properties,

[3:01:55] Voice 2: buildings being too close to one another,

[3:01:58] Voice 2: fire hazard and sewage interference with drinking water,

[3:02:02] Voice 2: which was already proven to be a problem

[3:02:04] Voice 2: in this neighborhood.

[3:02:05] Voice 2: Thank you.

[3:02:06] Trustee Luckham (probable): Right, thank you very much, Jenny.

[3:02:08] Trustee Luckham (probable): We did hear that and appreciate you bringing it

[3:02:11] Trustee Luckham (probable): to our attention. I'm going to go to Salt Spring Solutions. It's the next speaker, so please

[3:02:16] Trustee Luckham (probable): introduce yourself, and the floor is yours.

[3:02:22] Voice 29: Hello, can you hear me? Yes.

[3:02:24] Voice 29: Hi, this is Elizabeth

[3:02:26] Voice 29: Fitzsaland. I'm a resident here on Salt Spring, and here representing Salt Spring Solutions today

[3:02:32] Voice 29: in my volunteer capacity on the board, and I was wanting to speak to...

[3:02:41] Trustee Luckham (probable): Oh, you've lost your

[3:02:44] Trustee Luckham (probable): connection there was a sound like a door

[3:02:47] Trustee Luckham (probable): closing well i'm going to give her a moment to reconnect

[3:02:52] Trustee Luckham (probable): because i'm presuming uh rob that we lost your connection yeah

[3:02:57] Voice 17: it definitely wasn't something

[3:02:58] Voice 17: from my side of things so we'll

[3:03:00] Voice 17: come back to

[3:03:01] Trustee Luckham (probable): her um if we can in the meantime let's move on to

[3:03:04] Trustee Luckham (probable): jennifer um out of respect for everybody's time and jennifer the floor is yours hello

[3:03:15] Voice 11: oh hello

[3:03:16] Trustee Luckham (probable): Jennifer go ahead and I see Salt Spring Solutions has come back so we're just we're going to finish

[3:03:21] Trustee Luckham (probable): off with Jennifer here Elizabeth and then we'll come back to you go ahead Jennifer hello thank

[3:03:27] Voice 13: you speakers I appreciate you taking the time to listen to me today I wanted to bring up the role

[3:03:33] Voice 13: of culture on the island and broadening it a bit further and the importance of it um I have my

[3:03:40] Voice 13: masters in arts and politics and i've been realizing that on the island it would be

[3:03:47] Voice 13: wonderful to spend more time looking at the asocial society and what that means is with

[3:03:54] Voice 13: technology we're becoming more separated and what is needed on the island are more places to gather

[3:04:01] Voice 13: cross-generational where conversations for solutions and our visual vocabulary can be

[3:04:08] Voice 13: be expanded and I would like to see I'm calling it social equity although I don't think that's

[3:04:16] Voice 13: the correct term but it's looking at what people are contributing to the island and looking at that

[3:04:22] Voice 13: on a basis of worth and when someone is providing some a place where people can come together and

[3:04:29] Voice 13: gather they're providing a service that brings community collective joy celebration and I would

[3:04:40] Voice 13: love to see that more supported because right now I'm feeling that it is a perpetual breaking down

[3:04:47] Voice 13: of our social fabric and there's no place for us to go in the Ganges down core down core where

[3:04:54] Voice 13: we can come together cross-generationally and do that and we need to support these

[3:05:00] Voice 13: emerging artists and also young families coming to the island and realizing that this arc

[3:05:07] Voice 13: that we're watching Salt Spring go through over the last 10-20 years is really shifting and it

[3:05:14] Voice 13: has to do with climate crisis and housing and all these very important base levels but

[3:05:19] Voice 13: on a cultural and social fabric level coming together in conversation and creating a culture

[3:05:28] Voice 13: and i have this beautiful um definition of culture culture is more than art culture embraces what

[3:05:36] Voice 13: divines us as a community and that begins with our unique sense of place and identity culture includes

[3:05:43] Voice 13: includes both tangible and intangible resources and assets like libraries, museums, natural and

[3:05:50] Voice 13: cultural heritage sites, literary arts, performing arts, films, craft, visual arts, restaurants,

[3:05:57] Voice 13: gathering places, and our creative industries. And these are all part of the Canada Council for the

[3:06:04] Voice 13: Arts, what they're supporting right now, as well as the SHRC, the Science and Research Humanity

[3:06:10] Voice 13: council as their 16 future challenges so i'm just curious how here on salt spring and with

[3:06:18] Voice 13: the islands trust how you're supporting this community coming together and providing space

[3:06:23] Voice 13: so that we can continue to have an island that's known for its artists and known for its progressive

[3:06:31] Voice 13: mindset and i i would that's my question so thank you so much for your time um

[3:06:39] Trustee Luckham (probable): well thank you

[3:06:41] Trustee Luckham (probable): Jennifer you know that's a good question and I certainly appreciate your the

[3:06:47] Trustee Luckham (probable): message you brought to us because indeed we need to maintain that connection with

[3:06:52] Trustee Luckham (probable): each other through things like that you've described however we're a land

[3:07:00] Trustee Luckham (probable): use planning agency we provide potentially opportunities for things to

[3:07:04] Trustee Luckham (probable): happen so thank you for being here today and trustee Patrick appears has a

[3:07:09] Trustee Luckham (probable): question well

[3:07:10] Trustee Patrick (probable): it's a time for a commercial break uh we need members to the ganges village task

[3:07:14] Trustee Patrick (probable): force and jennifer i loved what you were saying and uh you know speaking into the the visioning

[3:07:21] Trustee Patrick (probable): of what we're working on with ganges so your input's important to that but also we need more

[3:07:25] Trustee Patrick (probable): people at that table so uh uh if you're interested please reach out to uh our our staff here and uh

[3:07:32] Trustee Patrick (probable): put your name forward thank

[3:07:33] Voice 13: you patricia i actually was on the task force and um stepped down because

[3:07:38] Voice 13: it was too much of a time commitment for me right now with my young child although i do sit on the

[3:07:43] Voice 13: salt spring arts council and we had a orientation uh sort of advisory meeting last week which was

[3:07:51] Voice 13: excellent and it was part of what was the impetus of me calling today in that i found that the

[3:07:58] Voice 13: definition of culture in that meeting needed to be widened and so that's why today i felt that

[3:08:07] Voice 13: this definition that I'm bringing forward can help to cultivate that larger inclusivity and

[3:08:19] Voice 13: sort of bringing more attention to areas that wouldn't necessarily be in the traditional model

[3:08:26] Voice 13: of culture and arts and so I guess I'm not necessarily asking for anything particular but

[3:08:34] Voice 13: But for you, when you do your planning and your policy writing in land allocation, that we look at what members of our community are offering that to the people, offering places for young families.

[3:08:52] Voice 13: when we moved I moved here five years ago with my family and we're finding it challenging for places

[3:08:59] Voice 13: to be with other young families and to have conversation and places where the children can

[3:09:06] Voice 13: run around and and have fun and there there have been a few on the island but unfortunately they've

[3:09:11] Voice 13: been closed down so I I don't know all the backstory with that but I would just like to

[3:09:17] Voice 13: put forward that it would be wonderful if those sorts of places could be supported and within that

[3:09:24] Voice 13: i would love to see how that study is taken because if people are offering

[3:09:33] Voice 13: these places and one or two people maybe feel that it's not aligning with their vision of the island

[3:09:40] Voice 13: where is the platform to look at well this certain group is offering this place for celebration but

[3:09:50] Voice 13: they're also contributing to the to social services they're also contributing to the food

[3:09:54] Voice 13: bank they're also donating to the little red schoolhouse uh they're contributing in all these

[3:10:01] Voice 13: broader stroke ways where maybe one or two individuals who are having issue um what are

[3:10:08] Voice 13: are they doing beyond paying tax which we're all doing anyways so i guess that's where my query

[3:10:14] Voice 13: comes in is how how are these decisions made and is is there a way to change the way we make these

[3:10:24] Voice 13: decisions and look at a larger scope in the sense of what people are offering to the community as a

[3:10:30] Voice 13: whole rather than the individual thank

[3:10:33] Trustee Luckham (probable): you very much for everything you've said here today it's

[3:10:37] Trustee Luckham (probable): unfortunate that the timing was such that you couldn't participate on the task force but i

[3:10:41] Trustee Luckham (probable): would encourage that as wonderful as this presentation is that you brought to us that

[3:10:47] Trustee Luckham (probable): if there was something you wanted to submit in writing to us and that could be distributed to

[3:10:52] Trustee Luckham (probable): people that are not in the meeting today that are helping advise us on the ganges village plan and

[3:10:58] Trustee Luckham (probable): culture for instance and that would be helpful too so if you have that capacity that would be

[3:11:02] Trustee Luckham (probable): wonderful um because it's difficult to transcribe the details from the minutes or from the town

[3:11:09] Trustee Luckham (probable): halls in a probably a more respectful way but would encourage you to write that would be terrific

[3:11:14] Trustee Luckham (probable): thank you thank

[3:11:15] Voice 13: you chair luckman i will do that i definitely have the time for that

[3:11:18] Trustee Luckham (probable): excellent thank

[3:11:19] Trustee Luckham (probable): you um i'm going to come back to salt spring solutions now elizabeth there was a bang in the

[3:11:25] Trustee Luckham (probable): background but then you just disappeared so hopefully you're back and everything's okay

[3:11:30] Trustee Luckham (probable): Yeah.

[3:11:31] Voice 29: Yeah. I survived whatever happened. Yeah. Sorry about that. I'm not quite sure why it cut

[3:11:38] Voice 29: out. But so yeah, so Salt Spring Solutions and myself personally wanted to contribute to the

[3:11:45] Voice 29: conversation today around that housing action program and specifically on the accessory dwelling

[3:11:51] Voice 29: unit bylaw. We are really, as we let you know in the fall, it's a big relief to see action

[3:11:59] Voice 29: happening coming with the recommendations from the housing action task force and then the

[3:12:04] Voice 29: supportive recommendations from staff in the fall to advance hopefully a revision or update

[3:12:12] Voice 29: or replacement of an of essentially what is our secondary suites bylaw you guys will know that

[3:12:20] Voice 29: the secondary suites bylaw was done about 10 years ago as a pilot project the staff at the

[3:12:28] Voice 29: time report that the plan was to roll it out as a pilot project with the hopes of expanding it

[3:12:33] Voice 29: further into across the island um and um and that um the moratorium really truncated the whole um

[3:12:42] Voice 29: the whole project in terms of the rollout of the pilot and then any subsequent action around um

[3:12:49] Voice 29: seeing if that could be applied across the island i wanted to just read um quickly an excerpt from

[3:12:56] Voice 29: Island Tides magazine or newspaper, I guess, from 2012, July 2012, 10 years ago about.

[3:13:05] Voice 29: The proposed bylaw was developed to implement affordable housing policies in the 2008 Salt

[3:13:11] Voice 29: Spring Island Official Community Plan, which resulted from extensive public input over a 10

[3:13:16] Voice 29: year period. The OCP provides directions about how secondary suites can be permitted while

[3:13:23] Voice 29: while protecting water supplies.

[3:13:25] Voice 29: The Salt Spring Local Trust Committee and staff

[3:13:28] Voice 29: have been consulting with the community

[3:13:29] Voice 29: and working towards regulations

[3:13:30] Voice 29: that permit secondary suites since late 2010.

[3:13:34] Voice 29: And then here's a quote, oh, sorry, it says,

[3:13:39] Voice 29: "'If adopted proposed bylaw 461

[3:13:42] Voice 29: "'would allow secondary suites on 1,598 properties.'

[3:13:47] Voice 29: "'We have benefited from much community input

[3:13:50] Voice 29: put on this topic said trustee peter grove the other local trustee on the ltc legalizing

[3:13:56] Voice 29: secondary suites was identified as a need by the salt spring island housing needs assessment in

[3:14:01] Voice 29: 2010 and the community affordable housing strategy in 2011 secondary suites will increase the stock

[3:14:08] Voice 29: of rental housing in april homeowners to benefit from mortgage helpers and it goes on and on um

[3:14:14] Voice 29: But I think I'm bringing this up now to state, to just remind us all that this is now a 20-year process to have effective secondary suites or a set-three dwelling unit bylaw.

[3:14:27] Voice 29: And in the meantime, I can, I mean, there's very few jurisdictions that haven't done this in British Columbia, rural or not.

[3:14:36] Voice 29: And that, you know, that there's, we can keep consulting, we can keep doing data research, we can keep doing that.

[3:14:42] Voice 29: but at some point we've got to be bold like we've got to we actually have to do something here i

[3:14:47] Voice 29: think there's broad community support for this most of those people are probably working right

[3:14:51] Voice 29: now um but i i don't think it would take very much to demonstrate that and i just i just really want

[3:14:57] Voice 29: to encourage continued support um to staff and to the housing task force to really make action

[3:15:03] Voice 29: on this i would have thought that there'd be a draft bylaw backed by now since this was supposed

[3:15:07] Voice 29: supposed to be a fast action out of the task force because it is low-hanging fruit because

[3:15:12] Voice 29: we have been consulting and researching on it for two decades so please keep that in mind please

[3:15:17] Voice 29: keep your your sights on that this is an action that we can take now while we work on more

[3:15:22] Voice 29: innovative actions this isn't an innovative one this is this is just getting like getting to where

[3:15:27] Voice 29: the bar has already been set 20 years ago thank you okay

[3:15:32] Trustee Luckham (probable): thank you uh for joining us today and

[3:15:35] Trustee Luckham (probable): that um that message um we as you may know or not uh ronan uh chair of the housing task force

[3:15:42] Trustee Luckham (probable): spoke to us earlier today and also expressed his concern about progress and um the else the

[3:15:50] Trustee Luckham (probable): trustees responded that certainly we are trying to do everything we can but uh the way you've

[3:15:57] Trustee Luckham (probable): 10 years and 20 years it certainly adds a lens to this that we can't deny so thank you very much

[3:16:04] Trustee Luckham (probable): and we will do what we can.

[3:16:07] Trustee Luckham (probable): I'm gonna go to our next speaker.

[3:16:09] Voice 11: Oh, sorry, I should actually, yeah, sorry.

[3:16:11] Trustee Luckham (probable): Yeah, you know, the switching between participant views

[3:16:14] Trustee Luckham (probable): here seems to be troublesome,

[3:16:16] Trustee Luckham (probable): but if Gary Holman has his hand up, then let's go to Gary.

[3:16:20] Voice 25: Thanks, Peter.

[3:16:21] Voice 25: Just a quick question for Elizabeth.

[3:16:24] Voice 25: I think I mentioned in my report in the town hall

[3:16:31] Voice 25: that the deadline for the federal infrastructure

[3:16:34] Voice 25: grant program has been set back about a month there still is a faint hope that um north salt

[3:16:42] Voice 25: spring could submit a grant application and uh if part of that application is aimed at fixing um

[3:16:50] Voice 25: some of the leaks in their distribution system it could have implications for the moratorium

[3:16:56] Voice 25: and in any case i've also proposed and i've discussed this with elizabeth the possibility

[3:17:01] Voice 25: of SWIPA convening a workshop around strategies to mitigate the impacts of the moratorium on,

[3:17:10] Voice 25: for example, the legalization of suites. So I guess a question or just a comment for Elizabeth

[3:17:17] Voice 25: that perhaps Salt Spring Solutions could encourage North Salt Spring to submit a grant application

[3:17:24] Voice 25: deadline towards the end of February they are concerned about a big bad CRD and local control

[3:17:33] Voice 25: and we we can talk through that the once the application is submitted you know it it will

[3:17:39] Voice 25: take months and months for the adjudication and the decision on that so there's there's a

[3:17:46] Voice 25: still a slight window here for North Salt Spring to submit an application which could

[3:17:52] Voice 25: have implications for leaks in the distribution system which could have implications for the

[3:17:58] Voice 25: moratorium and also the notion of a workshop so just I guess making a public comment on what I've

[3:18:05] Voice 25: already

[3:18:06] Voice 11: suggested

[3:18:07] Voice 25: to Elizabeth all of the news is that the grant application deadline has been set

[3:18:12] Voice 25: back thank you chair thank you Gary

[3:18:15] Voice 25: and

[3:18:16] Trustee Luckham (probable): I'm not sure who doesn't have their microphone muted but

[3:18:19] Trustee Luckham (probable): but there's some conversations that are drifting in from elsewhere.

[3:18:24] Trustee Luckham (probable): And now I see that Elizabeth, I think you have your hand up.

[3:18:30] Trustee Luckham (probable): I don't necessarily want to support a debate back and forth,

[3:18:33] Trustee Luckham (probable): but did you have more information that you wanted to provide us?

[3:18:38] Voice 29: Oh, I just, you know, Gary, Gary posed it as a question.

[3:18:42] Voice 29: Although, you know, maybe it's, it's better as a public statement.

[3:18:45] Voice 29: But I guess I'd say to the trustees, since we're at the LTC meeting right now, that I think that all of us have roles to play, both Salt Spring Solutions as a grassroots organization in the community and the LTC and the CRD to encourage North Salt Spring to take action here and to look at their opportunities.

[3:19:07] Voice 29: So I really encourage all of our organizations to do that and to not stay quiet.

[3:19:12] Voice 29: I think I don't think the public is aware of some of the stuff that's going on here and the opportunities that might be being missed.

[3:19:19] Voice 29: And so if we can make that more public so there can be a more transparent discussion around it, I think I think that benefits everybody.

[3:19:25] Voice 29: Thank you.

[3:19:26] Trustee Luckham (probable): Thank you very much. I'm going to go back to my speakers list here now.

[3:19:31] Trustee Luckham (probable): Now I see Robin has a hand up.

[3:19:34] Trustee Luckham (probable): Let's get him advanced to speaker.

[3:19:36] Trustee Luckham (probable): And Robin, the floor is yours.

[3:19:40] Voice 10: Can you hear me?

[3:19:41] Voice 10: Yes.

[3:19:42] Voice 10: Yes, very briefly.

[3:19:43] Voice 10: I'm Robin Williams.

[3:19:44] Voice 10: Good to see you all.

[3:19:45] Voice 10: I'm here today just to speak very briefly in support of a decision on the Fraser application

[3:19:53] Voice 10: for 240 Atkins to be removed or the section of the auto repair shop to be removed from

[3:20:01] Voice 10: the Agricultural Land Reserve.

[3:20:02] Voice 10: I draw your attention in particular to photo two in your package you will see in photo two

[3:20:10] Voice 10: one of our award-winning buses is being in that shop for servicing in the last two years

[3:20:18] Voice 10: we have lost three of the then seven automotive repair shops on Salisbury so we now only have

[3:20:24] Voice 10: four and the Fraser operation now has the contract to service the buses if we lose the ability to

[3:20:33] Voice 10: to service the buses on island,

[3:20:34] Voice 10: it would be catastrophic

[3:20:36] Voice 10: for the development of the bus system.

[3:20:38] Voice 10: They would have to be going over to,

[3:20:40] Voice 10: through the ferry service either to Saanich Peninsula

[3:20:44] Voice 10: or to Duncan, and that's just not economically feasible.

[3:20:48] Voice 10: This has been something that when I was

[3:20:49] Voice 10: on the Transportation Commission,

[3:20:51] Voice 10: was regularly brought up to us by BC Transit

[3:20:54] Voice 10: of how critical on island servicing of the rolling stock is.

[3:20:59] Voice 10: So it's my understanding that this issue

[3:21:02] Voice 10: has been going on for somewhere over 20 years and i was very disappointed in the presentation from

[3:21:09] Voice 10: the planners that they never really gave you an option of simply making a decision and pressuring

[3:21:14] Voice 10: the local or the um the agricultural land reserve to just take this little property out of their

[3:21:23] Voice 10: jurisdiction so i would encourage you to to make a decision after 20 years i think the community

[3:21:28] Voice 10: community deserves it. We need it. We certainly need to stop the erosion of small businesses like

[3:21:35] Voice 10: this. All three of those places that shut down were all through retirement, and none of them

[3:21:41] Voice 10: are going to be opened up by anybody else, it looks like. So that's my message to you today.

[3:21:48] Trustee Luckham (probable): Thank you, Robin, for

[3:21:49] Trustee Luckham (probable): joining us. Nice to hear you again. Trust you are well. And that concludes

[3:21:55] Trustee Luckham (probable): my speakers list here today.

[3:21:58] Trustee Luckham (probable): So I'm going to return us to our meeting agenda,

[3:22:05] Trustee Luckham (probable): which indeed takes us directly to applications and referrals,

[3:22:10] Trustee Luckham (probable): which a couple of you have spoken to.

[3:22:13] Trustee Luckham (probable): And the first one on page 127

[3:22:23] Trustee Luckham (probable): is Salt Spring rezoning 2002,

[3:22:25] Trustee Luckham (probable): 2002, sorry, 2020.2 proposed bylaws 523 and 524 regarding hunt and car at Churchill Road,

[3:22:37] Trustee Luckham (probable): Salt Spring Island. And it looks like Planner Mays is the planner on this particular

[3:22:45] Trustee Luckham (probable): report here. And there are a couple of recommendations there for you. So Planner

[3:22:50] Trustee Luckham (probable): Mays, over to you to present the report. Thank you, Chair. Welcome.

[3:22:55] Voice 3: All right. So this report

[3:22:58] Voice 3: follows the second staff report, which was considered at the June 29, 2021 meeting of

[3:23:05] Voice 3: the Local Trust Committee, where proposed bylaws numbers 523 and 524 were given first reading and

[3:23:11] Voice 3: referred to agencies and First Nations. Since this application was last considered, the applicant

[3:23:16] Voice 3: has replaced the potable water supply for the commercial uses from a community water system

[3:23:20] Voice 3: to bulk water supply.

[3:23:22] Voice 3: The applicant has submitted a letter requesting

[3:23:25] Voice 3: that the application be amended to make lawful

[3:23:27] Voice 3: the commercial guest accommodation units

[3:23:29] Voice 3: and permit the temporary operation of the bakery

[3:23:32] Voice 3: with primarily offsite sales until it can be relocated.

[3:23:36] Voice 3: And just a reminder that that's the location

[3:23:39] Voice 3: of the property in yellow and an orthophoto as well.

[3:23:44] Voice 3: So some of the key issues that this report explores

[3:23:47] Voice 3: Floors include the alternative water supply,

[3:23:51] Voice 3: proposed amendments to the rezoning application,

[3:23:53] Voice 3: and perking on the Ministry of Transportation

[3:23:55] Voice 3: and Infrastructure right of way.

[3:24:00] Voice 3: So staff note that the mechanisms for consideration

[3:24:04] Voice 3: of the applicant's request to amend the application

[3:24:07] Voice 3: to make lawful the commercial guest accommodation units

[3:24:09] Voice 3: and permit the temporary operation of the bakery

[3:24:12] Voice 3: with primary offsite sales

[3:24:14] Voice 3: until it can be relocated or limited.

[3:24:16] Voice 3: Removing the restaurant, or sorry, the bakery from the rezoning application and requesting permission to operate it on reduced and temporary basis can only be done by way of temporary use permit.

[3:24:26] Voice 3: As the commercial activities on the subject property exceed the applicable home-based business regulations, and the excess of accessory building floor area, much of which is dedicated to the commercial uses, exceeds the Local Trust Committee's legislative authority

[3:24:40] Voice 3: under the Local Government Act to grant the required development variance and temporary use permits to allow this.

[3:24:46] Voice 3: Subsequent to the removal of the North Salt Spring Water Works District connection, which I believe is forthcoming,

[3:24:52] Voice 3: and the replacement with bulk water supply, staff note that the application is now at variance with the Islands Trust Policy

[3:24:59] Voice 3: Directive Statement Directive Policy 4.4.2, and additionally the change to bulk potable water to supply the commercial uses

[3:25:09] Voice 3: is on the subject property is at variance with the salts brand local official community plan

[3:25:13] Voice 3: 434 policy c.3.2.2.1 and objective 8.4.3.3 and as such staff are recommending at this time that

[3:25:23] Voice 3: the application should proceed no further um so that uh is the recommendation there in front of

[3:25:29] Voice 3: you and happy to answer any questions very

[3:25:32] Trustee Luckham (probable): good thank you uh planner mays now i do see the

[3:25:35] Trustee Luckham (probable): the applicant on screen here, I think, Megan Carr and Hunt, I'm presuming. And so thank you for

[3:25:43] Trustee Luckham (probable): joining us. So this is your opportunity to speak to the recommendation in the report. So we'd love

[3:25:51] Trustee Luckham (probable): to hear from you. And then we'll go to trustees for possible questions for yourself on the planner

[3:25:56] Trustee Luckham (probable): and discussion to see what we're going to do. So over to you, Megan, thank you for joining us.

[3:26:01] Trustee Luckham (probable): um

[3:26:02] Voice 4: i don't think we have much to elaborate on i think what we can say is that this hasn't been

[3:26:09] Voice 4: like an easy process for us um it's been like financially draining emotionally draining

[3:26:16] Voice 4: i like to remind everybody that like what we're doing here is feeding our community like a very

[3:26:21] Voice 4: staple product um when it comes to the water usage we have almost four years of operating here

[3:26:30] Voice 4: and a history of using less water than an average household when it comes to you know issues of

[3:26:38] Voice 4: traffic I don't think getting rid of us is going to get rid of that I think the next person to try

[3:26:43] Voice 4: to do something to feed their community is going to run into the same problem I think as we've just

[3:26:48] Voice 4: been discussing all day and Peter mentioned housing is the issue of housing isn't going

[3:26:54] Voice 4: anywhere more people are going to want to live here and goods and services especially around

[3:26:59] Voice 4: food security are going to continue to have to be addressed.

[3:27:03] Voice 4: We're really disappointed.

[3:27:04] Voice 4: We feel a little bit like kind of pawns in greater issues that have, you know, plagued

[3:27:12] Voice 4: the community for a long time here.

[3:27:13] Voice 4: And we're pretty emotional.

[3:27:15] Voice 4: It's hard to kind of talk about it.

[3:27:17] Voice 4: We'd like to be able to keep providing the service that we do to the community.

[3:27:22] Voice 4: And we're just really hoping to find a space to do so.

[3:27:26] Voice 4: Yeah, I don't have anything else to say really.

[3:27:28] Voice 4: Okay.

[3:27:30] Trustee Luckham (probable): Well, thank you. And I'll just ask now, trustees, give questions for the applicant or

[3:27:38] Trustee Luckham (probable): for the staff with regards to the report and the application overall. Trustee Patrick, over to you.

[3:27:46] Trustee Patrick (probable): No, thank you. And trust me, I share your frustration. I'm really pleased. If you

[3:27:51] Trustee Patrick (probable): haven't looked at the Economic Development Commission's Opportunity Salt Spring website,

[3:27:55] Trustee Patrick (probable): They have launched quite a bit of material to help people through all the decision process, you know, all the applications and to be, you know, thinking about these things way, you know, before we have an established business up and running.

[3:28:09] Trustee Patrick (probable): running um the other is i'm looking forward to working more with the liax and nation because

[3:28:18] Trustee Patrick (probable): they they make some profound and correct statements and said why aren't we talking

[3:28:24] Trustee Patrick (probable): about this with the ganges village planning you know we have two rezoning applications along this

[3:28:29] Trustee Patrick (probable): stretch of road and the industrial bylaws have identified you know the whole complex

[3:28:34] Trustee Patrick (probable): there at the intersections of Long Harbor Road

[3:28:39] Trustee Patrick (probable): and upper Ganges as being an area of further growth.

[3:28:43] Trustee Patrick (probable): So I truly believe that this overall issue

[3:28:47] Trustee Patrick (probable): of what this road front should be along that stretch

[3:28:51] Trustee Patrick (probable): needs to be considered through the Ganges Village plan

[3:28:54] Trustee Patrick (probable): of that use.

[3:28:57] Trustee Patrick (probable): So I felt strongly about that

[3:29:00] Trustee Patrick (probable): since the moment this application first came across

[3:29:03] Trustee Patrick (probable): across us I understand so a temporary use permit is you know clearly important but I understand

[3:29:15] Trustee Patrick (probable): now we have a variance issue and I and I would hope there's a way you know is there a way around

[3:29:20] Trustee Patrick (probable): that at all of you know because I that's my you know frustration I don't know how how or you know

[3:29:32] Trustee Patrick (probable): why we have to do the Development Variance Permit and the Temporary Use Permit while we

[3:29:36] Trustee Patrick (probable): figure out the use of the road. I guess I don't know if that's a question to staff

[3:29:44] Trustee Patrick (probable): to understand those two permits together.

[3:29:53] Voice 3: Sure, sounded like a question for me. Yeah, so I guess the complexity of this

[3:30:00] Voice 3: particular properties that the accessory building floor area has has exceeded over and beyond what's

[3:30:07] Voice 3: what's permitted on the lot and so you know generally speaking properties of this size

[3:30:11] Voice 3: are allowed 70 square meters and they're allowed an additional building which can be exempted which

[3:30:17] Voice 3: can be up to 25 square meters and you know throughout the history of this property through

[3:30:21] Voice 3: its building permit building permits and that's sort of highlighted in the first staff report

[3:30:28] Voice 3: you know at one point you know it's this this property was likely in compliance so it had the

[3:30:34] Voice 3: 70 square meter building it had the 25 square foot building that's used as part of the commercial

[3:30:39] Voice 3: guest accommodation units and over time additional buildings have been constructed so there's an

[3:30:45] Voice 3: outhouse building that services this the the bakery business there's you know and now sort

[3:30:51] Voice 3: of a structure that i guess sort of encloses the tent that forms part of the clamp as well as

[3:30:58] Voice 3: a bathroom building there and then there's another accessory building in close proximity to the house

[3:31:02] Voice 3: so over time we've gone from the allowable 70 meter building and the um exempted building up to

[3:31:10] Voice 3: around 140 square meters of accessory building floor area so whether or not you know that could

[3:31:17] Voice 3: be reduced if those buildings could be removed to get back to that 70 square meters in that exempted

[3:31:22] Voice 3: area that's you know where that potential for tup maybe um you know there may be some some room

[3:31:30] Voice 3: there however you know with the the building as is and because about 130 square meters of that

[3:31:36] Voice 3: accessory building area is devoted to commercial uses you know that's where the challenge is the

[3:31:42] Voice 3: variance permits needed to address the accessory building area but because that it that use is

[3:31:48] Voice 3: dedicated to commercial use you know that that authority or that ability of the local government

[3:31:54] Voice 3: in this case the islands trust local trust committee to approve that variance may exceed

[3:32:00] Voice 3: the authority under the local government act well

[3:32:07] Trustee Patrick (probable): may exceed i mean i think that's so i mean the

[3:32:10] Trustee Patrick (probable): building that they're the businesses would i guess this is a question of the applicant

[3:32:17] Trustee Patrick (probable): are you trying to maintain both businesses the the vacation rental and the bakery

[3:32:26] Trustee Patrick (probable): or is there a preference in this time period you'll

[3:32:36] Trustee Luckham (probable): have to turn your microphone on sorry

[3:32:37] Trustee Luckham (probable): can

[3:32:39] Voice 4: you hear me

[3:32:39] Trustee Luckham (probable): yep okay

[3:32:40] Voice 4: we're as we put in our letter which is attached we're hoping to find a

[3:32:46] Voice 4: new place for the bakery hopefully before the summer to be honest like that would be ideal but

[3:32:52] Voice 4: I think we all know there's like a not like a boom of commercial property available on Salt

[3:32:58] Voice 4: Spring especially that meet our needs so we're trying to be creative um we do produce our product

[3:33:04] Voice 4: in like a unique circumstance like we use like a wood-fired oven for reasons around you know like

[3:33:11] Voice 4: like sustainability, so building that,

[3:33:15] Voice 4: doing all of that does take some time.

[3:33:18] Voice 4: Certainly don't need the outhouse there.

[3:33:22] Voice 4: I do wanna speak on.

[3:33:24] Voice 18: Yeah, the glamp is actually in the middle

[3:33:26] Voice 18: of being taken apart as well.

[3:33:29] Voice 18: And then, yeah, the bakery, like we said in our letter

[3:33:32] Voice 18: is we're seeking maybe just a difference

[3:33:34] Voice 18: for hopefully less than six months to continue operation

[3:33:38] Voice 18: at which point our whole business in this current building will cease

[3:33:44] Trustee Patrick (probable): so you would be okay if we

[3:33:49] Trustee Patrick (probable): were just to say six you know for now just say a six-month abeyance while you carry on figuring

[3:33:55] Trustee Patrick (probable): out your business model yeah

[3:33:59] Voice 18: i think so i

[3:34:02] Trustee Patrick (probable): guess those are my questions for now then hey peter do

[3:34:06] Trustee Luckham (probable): any questions no

[3:34:08] Voice 22: i think that um laura's just nailed it precisely what i was hoping to hear

[3:34:13] Voice 22: i mean there's an alternative um offered to us by staff um and that's a motion i'm happy to make

[3:34:21] Voice 22: that the salt spring island local trust committee agreed that application ssr said 2020.2 be put

[3:34:27] Voice 22: into abeyance for a period of six months and before anybody seconds that um that is uh what

[3:34:34] Voice 22: I'm going to recommend. It seems to me that that resolve will help the applicant to do what they

[3:34:41] Voice 22: want to do. In the meantime, they have some serious questions whether they want to continue

[3:34:45] Voice 22: with the B&B business. I see Nick Hunt is the next speaker and I'm sure he has something to say about

[3:34:52] Voice 22: that. But the real issue I see is North Salt Spring not providing water because it's a commercial

[3:35:01] Voice 22: commercial operation and so a six-month breather I think is what we need here thank you okay thank

[3:35:10] Trustee Luckham (probable): you Peter yeah and I'll just chime in I was hoping that a six-month deferral would be one the option

[3:35:16] Trustee Luckham (probable): that the applicant was prepared to take advantage of but that said there are a number of challenges

[3:35:22] Trustee Luckham (probable): that you need to overcome and and if there's too much hard taking too much expense that's a

[3:35:27] Trustee Luckham (probable): different reality but um i would i would support a motion to that not that nature but let me just

[3:35:33] Trustee Luckham (probable): um ask you for a moment uh uh i see nick hunt i can't help but natus notice that the name is the

[3:35:41] Trustee Luckham (probable): same as the two names on the application and um is uh is nick uh part of the application process here

[3:35:49] Trustee Luckham (probable): yes okay so then as an applicant then um i want to provide that opportunity i wasn't aware that

[3:35:56] Trustee Luckham (probable): you were on the line until a moment ago um and so then mr hunt do you wish to speak to the

[3:36:02] Trustee Luckham (probable): application and and also perhaps what you've just heard as a potential motion from one of

[3:36:08] Trustee Luckham (probable): the trustees and

[3:36:14] Voice 11: you'll have to unmute yourself sir

[3:36:19] Trustee Luckham (probable): spacebar works sometimes there

[3:36:22] Voice 1: you go hello

[3:36:24] Voice 1: hi yes well really i just wanted to uh reiterate what peter had mentioned uh we did the the glamp

[3:36:30] Voice 1: site did sustain some damage in the snow and we've decided pretty much that we will not be operating

[3:36:37] Voice 1: it this year possibly down the road the actual glamp site only has a building in it that's 98

[3:36:44] Voice 1: square feet which is just the bath house so we will and hope to continue to operate just the

[3:36:50] Voice 1: cottage which has been on the property in this for many years and uh the suite which is uh the

[3:36:59] Voice 1: the original B&B that we opened here,

[3:37:02] Voice 1: both of which were opened prior to the water moratorium.

[3:37:05] Voice 1: So I'm intending to have discussions with the water board

[3:37:09] Voice 1: who said that anything that was operating

[3:37:11] Voice 1: prior to the moratorium should fall in.

[3:37:14] Voice 1: So the bakery eventually will get off

[3:37:17] Voice 1: when they find a new space location, hopefully on island.

[3:37:23] Voice 1: And that's about all I have to say.

[3:37:26] Voice 1: So, you know, we have been operating the B&Bs now

[3:37:28] Voice 1: over over 15 years and uh they are both very popular as was as is the bakery was the bakery

[3:37:36] Voice 1: so um i hope the trustees will you know give all that some consideration in the meantime thank you

[3:37:42] Voice 1: for letting us speak okay thank you

[3:37:44] Voice 22: very much so i would like to formalize that motion which i um

[3:37:49] Voice 22: spelled out a couple of minutes ago i'm

[3:37:52] Trustee Luckham (probable): sure but let me just say i really would encourage mr hunt

[3:37:55] Trustee Luckham (probable): to have that conversation with the seltzman waterworks about you know uh formalizing the

[3:38:01] Trustee Luckham (probable): long-standing use that you've had with respect to the supply of water and that would certainly help

[3:38:06] Trustee Luckham (probable): and uh and certainly um if uh some alternatives to the location of the bakery would be also

[3:38:12] Trustee Luckham (probable): wonderful um trustee patrick probably has another word and then we'll go for your motion peter

[3:38:18] Trustee Luckham (probable): yeah

[3:38:19] Trustee Patrick (probable): i just want i did want to talk a bit about the water i understand the importance of the water

[3:38:22] Trustee Patrick (probable): and the stress that it has been made in the in the staff report and it clearly is a very important

[3:38:26] Trustee Patrick (probable): issue but it is not the only value that we can be making our decisions of in a community and i think

[3:38:33] Trustee Patrick (probable): that's really important that we remember remember that um and you know it well i'm sure this

[3:38:40] Trustee Patrick (probable): applicant has found that it's not a simple thing just to plug into a new system you get now all

[3:38:44] Trustee Patrick (probable): these other regulations that come to you from all these other organizations like um vancouver island

[3:38:50] Trustee Patrick (probable): Island Health and others, but I just wanted to make sure that, just stress that point.

[3:38:56] Voice 22: Sorry if I can butt in there, but you know, at the town hall, we had somebody speaking about

[3:39:02] Voice 22: culture of our island, and I see Francis Bread as being part of that culture, so that's kind of

[3:39:09] Voice 22: what I'm interested in, to be honest.

[3:39:12] Trustee Luckham (probable): Okay, let's get a motion on the floor, Peter.

[3:39:14] Voice 22: I've given you

[3:39:15] Voice 22: the motion

[3:39:16] Trustee Luckham (probable): okay is that uh you read the one that is the alternative in the report yeah

[3:39:21] Voice 22: on page 132

[3:39:22] Voice 22: and i can reread it if you would like me to no

[3:39:24] Trustee Luckham (probable): i see sarah now has it up on the screen no she has

[3:39:27] Trustee Luckham (probable): the recommendation so we just need the alternative just so that we're clear on what we're doing

[3:39:31] Trustee Luckham (probable): for members of the public as well as ourselves

[3:39:33] Voice 22: i move that the salt spring island local trust

[3:39:35] Voice 22: committee agreed that application ssrz 2020.2 be put into abeyance for a period of six months

[3:39:43] Trustee Luckham (probable): We have a seconder, Trustee Patrick has seconded the motion.

[3:39:46] Trustee Luckham (probable): Do you wish to speak to the motion further, Peter?

[3:39:48] Voice 22: No, thank you.

[3:39:49] Trustee Luckham (probable): Any other discussion on the motion, Trustee Patrick?

[3:39:53] Trustee Patrick (probable): I think I just want to make sure that people understand that we're not, you know, that

[3:39:56] Trustee Patrick (probable): this allows the applicant an opportunity to pursue, you know, be able to figure out what

[3:40:01] Trustee Patrick (probable): the best step forward, whether they're moving it or how, you know, temporary use permit,

[3:40:05] Trustee Patrick (probable): whatever makes sense for going forward.

[3:40:06] Trustee Patrick (probable): So this time is some time.

[3:40:11] Trustee Luckham (probable): Yeah, indeed.

[3:40:11] Trustee Luckham (probable): Indeed, thank you for that Laura.

[3:40:14] Trustee Luckham (probable): The LT is making decisions based upon what you see in this report.

[3:40:19] Trustee Luckham (probable): And there are obvious things that need to be resolved that have been identified.

[3:40:24] Trustee Luckham (probable): And the more you can identify and resolve these, the easier it will be for this LTC

[3:40:29] Trustee Luckham (probable): to support what you want to do.

[3:40:31] Trustee Luckham (probable): And I can say that the LTC is interested in supporting what you're doing, and it just

[3:40:36] Trustee Luckham (probable): has to be done in the right way.

[3:40:38] Trustee Luckham (probable): So I will call the vote.

[3:40:40] Trustee Luckham (probable): all those in favor that carries unanimously so i wish you every success in this venture and thank

[3:40:48] Voice 22: you for being

[3:40:49] Voice 22: here i would like a two minute break please oh

[3:40:51] Trustee Luckham (probable): okay uh so we're gonna pause for two

[3:40:53] Trustee Luckham (probable): minutes and so we'll just uh recess and come back at 1 39.

[3:43:17] Voice 11: thank you chair locke i'm back okay let

[3:43:28] Voice 11: Let us continue then.

[3:43:30] Trustee Luckham (probable): That concludes that previous item.

[3:43:35] Trustee Luckham (probable): We're now going to go to 16.2 on page 180.

[3:43:44] Trustee Luckham (probable): And this is Salt Spring Development Variance Permit 2021.12

[3:43:50] Trustee Luckham (probable): Murphy at 181 Main Street.

[3:43:54] Trustee Luckham (probable): And you heard from a person during the town hall

[3:43:58] Trustee Luckham (probable): on this one, I believe.

[3:43:59] Trustee Luckham (probable): and it's a development variance from it to vary the setbacks for an existing accessory buildings

[3:44:04] Trustee Luckham (probable): the rear lock line and planner maze um another fine report by you please uh introduce it and

[3:44:12] Trustee Luckham (probable): does the applicant with us today he

[3:44:15] Voice 3: is i did see him earlier rob can confirm i think

[3:44:18] Trustee Luckham (probable): okay

[3:44:18] Trustee Luckham (probable): so the applicant uh if you can hear me you'll have the opportunity to speak to the report

[3:44:24] Trustee Luckham (probable): report after the uh planner has uh provided us for briefing go ahead planner maze thank you

[3:44:30] Voice 3: you're welcome all right um so this development variance permit application is seeking to vary

[3:44:35] Voice 3: the salt's man Wendy's bylaw number 355. that's to make lawful the sighting of an existing accessory

[3:44:40] Voice 3: building to your rear lot line um so you can see the property there highlighted in yellow as well

[3:44:47] Voice 3: well as a 2021 CRD ortho photo. So the subject property is located in North Salt Spring Island

[3:44:53] Voice 3: in the Grantville neighborhood. The 0.2 hectare or 0.5 acre lot is zoned rural. In March 2021,

[3:45:03] Voice 3: a building permit preliminary plan review application was submitted to the Islands

[3:45:08] Voice 3: Trust for alterations and repairs to an existing accessory building in that circle in red down on

[3:45:13] Voice 3: that site plan and that was following a stop work order issued by the capital regional district

[3:45:19] Voice 3: building inspection office staff reviewed the submission and noted that the building was

[3:45:24] Voice 3: located within the railroad line setback and that the roof line had been altered and additionally

[3:45:28] Voice 3: as per the submitted site plan the total area for all accessory buildings likely exceeded 70 square

[3:45:33] Voice 3: meters the applicant advised that the footprint nor the floor area had been altered for that

[3:45:40] Voice 3: accessory building and that the works included replacing the walls and roof and that it had been

[3:45:45] Voice 3: constructed in place prior to 1974. So here are some photos of the building in question.

[3:45:53] Voice 3: So this is the front, the side, the back, as well as the siding of it to the rear lot line setback,

[3:45:59] Voice 3: as well as other accessory buildings on the property, as well as a trailer.

[3:46:05] Voice 3: and this these photos here which are extracted from the site plan show the building before and

[3:46:11] Voice 3: the building after and you can see that roof line alteration as well there's a calculation

[3:46:16] Voice 3: here for the accessory building floor area from the site plan that was provided so this report

[3:46:23] Voice 3: explores the issues and opportunities of establishing lawful non-conformity as well

[3:46:27] Voice 3: as the surveyed site plan for consultation statutory notice of the proposed variance

[3:46:32] Voice 3: was mailed out on December 22nd, 2021.

[3:46:35] Voice 3: One piece of correspondence in opposition

[3:46:37] Voice 3: to the variance permit application was received

[3:46:41] Voice 3: as well as Chair Luckham noted,

[3:46:44] Voice 3: someone spoke to that today as well in the town hall.

[3:46:48] Voice 3: So the applicant has requested to make lawful

[3:46:50] Voice 3: the existing of the sighting of an existing accessory

[3:46:53] Voice 3: building within a real lot line setback

[3:46:54] Voice 3: and has sought to establish the sighting

[3:46:56] Voice 3: of the building is nonconforming.

[3:46:58] Voice 3: However, the works have increased the height

[3:47:00] Voice 3: to the accessory building in the portion of it which is cited in the rear lot line which

[3:47:05] Voice 3: would invalidate any potential lawful non-conformity staff note that the hand-drawn

[3:47:10] Voice 3: site plan doesn't contain verifiable verifiably accurate measurements nor verifiably accurate

[3:47:17] Voice 3: accessory building floor area and as such staff are recommending that the local trust committee

[3:47:21] Voice 3: request the surveyed site plan from british columbia land surveyor which identifies the

[3:47:25] Voice 3: location and floor area of all accessory buildings on the subject property and delay consideration

[3:47:30] Voice 3: of this permit until a new site plan has been received and that accessory is or that

[3:47:35] Voice 3: recommendation is there in front of me happy to take any questions okay

[3:47:39] Trustee Luckham (probable): very good thank you

[3:47:41] Trustee Luckham (probable): planner maze for full report here so let me go to the applicant um david murphy and lara lace

[3:47:50] Trustee Luckham (probable): Lasky, is it? Lacky. Thank you. Do you have any remarks with respect to the

[3:47:59] Trustee Luckham (probable): report and the suggestion that we get you to seek a proper survey?

[3:48:06] Voice 8: No. I was wondering if it would be all right with you if I share a screen?

[3:48:11] Voice 8: It has some images that are helpful to our presentation.

[3:48:18] Trustee Luckham (probable): Sure. I think that we could probably facilitate that. So you own the images that you're going to show us and all that sort of stuff?

[3:48:27] Voice 8: Yeah, it's just a PowerPoint.

[3:48:28] Voice 8: Okay, thank you.

[3:48:35] Voice 8: Can

[3:48:35] Voice 11: you see that now?

[3:48:37] Voice 11: Yes.

[3:48:45] Voice 11: You can see that?

[3:48:47] Voice 7: Yep. Original workshop.

[3:48:49] Voice 7: job right so um as i said that's a we said in the application and there was some questioning

[3:48:59] Voice 7: in the report as to whether it actually existed prior to 2021 because i the aerial photos

[3:49:08] Voice 7: the tree shaded and who knows why it didn't come out very well but um that existed you can see that

[3:49:19] Voice 7: it has a cedar shake roof with moss on the lower part and on the roof and then the walls that's a

[3:49:30] Voice 7: door there with the green rectangle in the middle that's a door for access and the the lower part

[3:49:38] Voice 7: was covered in this uh skin thin skin kind of really thin plywood and the whole thing was uh

[3:49:48] Voice 7: rotting. The roof was pretty much rotted through and was leaking, as well as the sides, the thin

[3:49:56] Voice 7: skin was peeling away. So I removed the thin skin and put in on poly for the walls. And I wanted to

[3:50:09] Voice 7: rebuild it, re-renovate it so that putting on a new roof and new walls on the same footprint,

[3:50:18] Voice 7: print, the same floor space, and the same height at the highest

[3:50:23] Voice 7: area. And so I, before I did that, I had a tree removed,

[3:50:31] Voice 7: which was growing in to the roof. And go to the next. Well,

[3:50:41] Voice 7: it's an existing structure, you can see on this MLS statement

[3:50:45] Voice 7: that it references a workshop.

[3:50:49] Voice 7: And then we got a couple of letters from former residents,

[3:50:55] Voice 7: a former resident, Harry Peterson, older,

[3:51:02] Voice 7: and he moved in in 99 and was there then.

[3:51:09] Voice 7: So that's not an issue.

[3:51:11] Voice 7: And then I also got a letter from our neighbor

[3:51:14] Voice 7: across the street, Keith Stibbert, who moved into his place in 74 and references the owner

[3:51:23] Voice 7: and says that the workshop was there. The workshop and the upper part was used as a

[3:51:30] Voice 7: temporary residence and the lower part was the workshop. He doesn't know when it was built and

[3:51:36] Voice 7: I tried to check on building records and apparently they were over in Duncan and then

[3:51:43] Voice 7: they were destroyed ones that were uh in that era they were destroyed and uh salt spring

[3:51:51] Voice 7: has no records of anything about that um temporary residence okay so um we know it was 74 earlier

[3:52:04] Voice 7: and this is after i tore the um thin skin off and you can see the tree in the corner

[3:52:14] Voice 7: pretty much up against the roof.

[3:52:18] Voice 7: So I took these photos to show the faller,

[3:52:23] Voice 7: the location of the tree.

[3:52:26] Voice 7: So he'd know what he was up against.

[3:52:28] Voice 7: He removed that.

[3:52:30] Voice 7: And then I asked a couple of contractors

[3:52:34] Voice 7: to give me an estimate for doing the rental.

[3:52:39] Voice 7: They were very high, one was $50,000.

[3:52:42] Voice 7: dollars so i asked another guy if he would do hourly work and work with me which he did

[3:52:50] Voice 7: so i then asked uh brian um get his name yeah

[3:52:59] Trustee Luckham (probable): i don't know that

[3:53:00] Trustee Luckham (probable): we necessarily need that level

[3:53:02] Trustee Luckham (probable): of detail sir um okay if

[3:53:04] Trustee Luckham (probable): you want to just proceed with your presentation and then maybe the trustees

[3:53:07] Trustee Luckham (probable): will have some questions for you

[3:53:08] Voice 7: okay so i i the reason why i didn't get a boating permit was

[3:53:13] Voice 7: was because the two contractors

[3:53:17] Voice 7: and the third one who would work hourly

[3:53:19] Voice 7: as well as neighbors,

[3:53:23] Voice 7: one a retired carpenter on Salt Spring

[3:53:25] Voice 7: and the other carpenter from Victoria

[3:53:28] Voice 7: moved here to work,

[3:53:31] Voice 7: said that for that kind of job, that size,

[3:53:34] Voice 7: I wouldn't need a building permit.

[3:53:36] Voice 7: So I went ahead and started the work.

[3:53:39] Voice 7: You can show the next photos.

[3:53:41] Voice 7: And that was in 2019, I actually started.

[3:53:50] Voice 7: In 2020, I added extra footings and put in beams and posts

[3:54:01] Voice 7: and then put the walls up and got this far.

[3:54:05] Voice 7: When a building inspector came to visit,

[3:54:10] Voice 7: he didn't announce himself,

[3:54:13] Voice 7: He just said he wanted to look at what I was doing in January of last year.

[3:54:20] Voice 7: And he came down, looked at it, took a couple of photos, said it was all new, and put a stop worker order on it.

[3:54:30] Voice 7: And I had these photos and others, and I asked if I could show them to show that it existed before I started doing this.

[3:54:38] Voice 7: And he didn't want to look at them.

[3:54:40] Voice 7: He just drove away.

[3:54:42] Voice 7: way. So then I put in an application for a building permit with them. And they said that

[3:54:50] Voice 7: there was a new policy where the Islands Trust had to be involved with their building permit

[3:54:57] Voice 7: permission, which I submitted in, I think it was May. So the reason for me doing this renovation

[3:55:12] Voice 7: was because it was falling apart and rotting at the back it was a fire hazard because the roof was

[3:55:21] Voice 7: all dried out and in the summer could catch fire the walls also were dried out and could catch fire

[3:55:30] Voice 7: and I didn't want the roof caving in on anyone who was in there and there was water dripping in

[3:55:38] Voice 7: because there was power in there, because it was a workshop, and the water would end up

[3:55:46] Voice 7: shorting the electrical. So I wanted to replace it, turn it into a studio for my wife, who just

[3:55:52] Voice 7: moved up last month from Indiana to live here permanently. She's retiring. She was an art

[3:56:04] Voice 7: educators and she wanted a studio and that's what it was intended to be it it's not a little home

[3:56:11] Voice 7: as our neighbor said and by the way that neighbor lawrence he sent in the letter to you be careful

[3:56:18] Trustee Luckham (probable): about making any uh derogatory remarks about your neighbor

[3:56:23] Voice 7: no he even he seemed to be a nice guy

[3:56:25] Voice 7: in fact he came up and complimented me on the uh work i'd done he said it was beautiful very nice

[3:56:32] Voice 7: and it would improve the property excellent

[3:56:35] Voice 11: and

[3:56:36] Voice 7: then um i i just saw that letter he

[3:56:40] Voice 7: and phoned him he thought that i wanted to get a permission to put a 21 by 8 foot deck

[3:56:50] Voice 7: on the back of that structure right

[3:56:54] Voice 11: i

[3:56:54] Voice 7: don't know why he thought that but he did and that it was

[3:56:58] Voice 7: going to be a house and i said well no it's what i told you it was going to be there's no plumbing

[3:57:03] Voice 7: no intent to have plumbing no water no connection to the septic system so it's just going to be

[3:57:13] Voice 7: transform a workshop into a studio and it's the same same size as it was before except that

[3:57:27] Voice 7: the roof line is different and um it was and still is slightly within the setback

[3:57:39] Voice 7: but i have no control over where these buildings were built previously i'm simply renovating

[3:57:46] Voice 7: something that was there and it is quite far away from any other residents um no one else

[3:57:54] Voice 7: has even noticed that was there because i went down to the property below our place and told

[3:58:01] Voice 7: them what i was doing they said oh yeah we didn't know we didn't can't see it didn't hear and the

[3:58:08] Voice 7: other guy lawrence is kitty corner to us so um i don't know he's worried about fire hazard

[3:58:17] Voice 7: it which was why i did this renovation because of the potential fire hazards i don't know what

[3:58:24] Voice 7: that's about okay

[3:58:26] Trustee Luckham (probable): well thank you for your presentation um it looks like from the

[3:58:33] Trustee Luckham (probable): powerpoint maybe that's your last slide um you you didn't comment uh whether you had any objections

[3:58:39] Trustee Luckham (probable): to us asking you to get the property surveyed which does seem like maybe the right thing to

[3:58:45] Trustee Luckham (probable): do given the number of buildings and the question about the setback well

[3:58:49] Voice 7: um i didn't want to do that

[3:58:52] Voice 7: because of the expense there and i don't think it's really necessary because our neighbor

[3:58:59] Voice 7: um if you look at the first image there on your screen um you can see that white structure that's

[3:59:07] Voice 7: It's Morgan's place.

[3:59:11] Voice 7: We've got your

[3:59:12] Voice 7: drawings

[3:59:15] Trustee Luckham (probable): in our staff report

[3:59:16] Trustee Luckham (probable): that shows the dimensions that you put on there.

[3:59:19] Voice 7: Right.

[3:59:19] Voice 7: So she had a

[3:59:20] Voice 7: survey done in 2019

[3:59:24] Voice 7: and with a post put down the bottom.

[3:59:27] Voice 7: And on the other side,

[3:59:30] Voice 7: my neighbor who owns the property had a survey done.

[3:59:34] Voice 7: Well, sorry, 2016.

[3:59:35] Voice 7: The person on the south side had a survey done in 2019 because she wanted to build a

[3:59:44] Voice 7: new fence and had a post stake put in the bottom.

[3:59:49] Voice 7: So I looked at the stakes and could site them because there's no trees between them and

[3:59:58] Voice 7: and estimate.

[4:00:00] Voice 7: it where the property line was, and then measured from there to the renovated structure, and

[4:00:06] Voice 7: it's 20 feet.

[4:00:08] Voice 7: And the other side, on Morgan's side, the white building, that's over 15 feet.

[4:00:16] Voice 7: So that shouldn't be an issue.

[4:00:19] Voice 7: And it is in the setback.

[4:00:21] Voice 7: So doing a survey is not going to show that it's not in the setback.

[4:00:26] Voice 7: And the buildings on the property have all been approved, including the garage, by your council.

[4:00:40] Voice 7: And so I don't see any violation that wasn't acknowledged of the LTC and approved in the process of building the garage.

[4:00:57] Voice 7: I was allowed to put a peaked ceiling in the garage so that I could stand up in the attic.

[4:01:07] Voice 7: But that was it. I mean, it's still an attic. There's no water up there and no one's going to move in.

[4:01:13] Voice 7: OK,

[4:01:13] Trustee Luckham (probable): well, we're not talking about the garage today, so I'm going to go to the trustees for questions, if that's all right.

[4:01:20] Voice 14: Yeah.

[4:01:21] Trustee Luckham (probable): Yeah. So trustees, do you have any questions for the applicant or staff?

[4:01:27] Voice 22: Looking at your sketch. I'm not quite sure that I understand. It looks like there's a 20. It's 20 feet from the bottom property line. Is that correct?

[4:01:40] Voice 22: Yep.

[4:01:42] Voice 22: And so you're overlapping by what, two feet? Is that right?

[4:01:47] Voice 22: Well, I think it's in meters, the property line.

[4:01:51] Trustee Luckham (probable): Maybe we should ask staff to clarify their understanding.

[4:01:54] Voice 22: I would like that. Christine Mays, if you wouldn't mind helping us.

[4:01:58] Voice 3: Yeah. So, so it's actually composed of two different points.

[4:02:03] Voice 3: And so you've got, am I able to, great. Okay.

[4:02:07] Voice 3: So I can screen share this.

[4:02:10] Voice 23: All right.

[4:02:13] Voice 3: So you

[4:02:15] Voice 11: guys can see that.

[4:02:16] Voice 3: Yep. Great. All right.

[4:02:18] Voice 11: So

[4:02:18] Voice 3: you've got the 20 feet that Mr.

[4:02:22] Voice 3: Murphy has indicated to the building, but at the site visit,

[4:02:26] Voice 3: it um a set of stairs was identical was taken a look at and so you can see those stairs um on

[4:02:32] Voice 3: this photo here and so that uh a separate measurement was requested for that because

[4:02:40] Voice 3: that would also function as part of the building and that was given for two and a half feet which

[4:02:46] Voice 3: took it to 17 uh 17 and a half however you know i will note that the staff report made reference

[4:02:54] Voice 3: reference to whether or not that particular stair structure might meet the CRD building code um you

[4:03:03] Voice 3: know the applicant was advised to speak to them just to make sure that we're not or the LTC isn't

[4:03:10] Voice 3: approving a variance that might actually require stairs that are a little more um that have uh a

[4:03:16] Voice 3: different setup I guess that's helpful yep

[4:03:21] Trustee Luckham (probable): that's helpful thank you so

[4:03:23] Voice 22: if I may I I must say I can't

[4:03:25] Voice 22: get too excited about this i mean what is i worry about um requiring this um this proper this full

[4:03:34] Voice 22: report it is going to cost the applicant um money i don't know what it would cost to get that survey

[4:03:40] Voice 22: done um but um will it change anything let's assume that the survey uh the the official

[4:03:47] Voice 22: surveyors report uh confirms what the applicant has sent to us then what

[4:03:53] Voice 3: then we would come back

[4:03:55] Voice 3: with with a variance permit as such but you know as as it's you know given to us with the site plan

[4:04:00] Voice 3: you know because there's the potential for it to actually be a lot closer to the lot line

[4:04:06] Voice 3: and because we don't have a surveyor to sign off on that you know the challenge is is that

[4:04:11] Voice 3: you know will the applicant have to come back at a separate time for a new variance permit because

[4:04:17] Voice 3: they've asked for something that's a little too far away so if it's 15 feet perhaps you know a

[4:04:23] Voice 3: a completely new variance permit would have to be applied for so

[4:04:27] Voice 22: actually we're protecting the

[4:04:29] Voice 22: applicant for from problems down the road by by

[4:04:33] Voice 22: requesting a survey now yes

[4:04:36] Voice 3: and also addressing

[4:04:37] Voice 3: whether or not the accessory building floor area is above and over the 70 square meters

[4:04:42] Voice 3: and the 25 meter uh exempted building so if we can address that all in one fell swoop and you know

[4:04:49] Voice 3: the 2018 development variance permit for the garage addressed the siting but didn't address

[4:04:54] Voice 3: floor area and there has been some discussion about a charge title charge that's currently

[4:05:01] Voice 3: on title which also notes that there may be an overage of accessory building floor area on the

[4:05:07] Voice 3: subject property and

[4:05:09] Voice 22: if it is over and if it's not compliant are we then going to ask him to knock it

[4:05:13] Voice 22: down that

[4:05:15] Voice 3: could also be addressed through the variance permit yeah

[4:05:18] Voice 22: is that what is that what

[4:05:20] Voice 22: the result end result would be if if he didn't comply with the uh within the by with the within

[4:05:28] Voice 22: the requirements of the of the survey would the option then be to knock down the structure

[4:05:35] Voice 3: that would be you know determination by the local trust committee um whether or not they wish to

[4:05:40] Voice 3: allow that variance for the additional floor area um whether or not any of the other buildings could

[4:05:46] Voice 3: be taken down to lower the amount of floor air that's currently on the property you know here

[4:05:50] Voice 3: there is the shed you know two sheds and a wood shed and then we've got the garage building in

[4:05:55] Voice 3: this accessory building so there are a few sort of configurations that the local trust committee

[4:05:59] Voice 3: could consider if it came down to that okay

[4:06:05] Voice 22: i'm i'll pass it on to my fellow trustees but i'm

[4:06:08] Voice 22: be skeptical okay

[4:06:13] Trustee Luckham (probable): trustee patrick do you have any questions or remarks so

[4:06:17] Trustee Patrick (probable): my so let's pretend

[4:06:20] Trustee Patrick (probable): the roof wasn't raised and that the building was legal non-conforming what would be the questions

[4:06:29] Trustee Patrick (probable): we would what would be required if if the building was legal non-conforming if

[4:06:36] Voice 3: the building was

[4:06:37] Voice 3: established to be as such if the roof line had remained the same you know it would have been a

[4:06:42] Voice 3: question of going through those three steps that we look at for you know determining lawful lawful

[4:06:48] Voice 3: non-conformity so the first is building permits from the crd of which you know none exist for

[4:06:53] Voice 3: this particular building you know dated photos for a property and then you're looking you know last

[4:06:58] Voice 3: for signed affidavits from neighboring property owners who can attest to the sighting of the

[4:07:03] Voice 3: building so in this case here you know we've noted that because the roof has increased and

[4:07:09] Voice 3: that portion of the roof is within um you know that that setback that we're um discussing today

[4:07:15] Voice 3: that's where that lawful non-conformity was invalidated no

[4:07:18] Trustee Patrick (probable): i i understand but i would just

[4:07:20] Trustee Patrick (probable): say let's let's pretend that didn't happen as all i'm just asking for a question if if he had not

[4:07:26] Trustee Patrick (probable): adjusted the roof and let's let's just for conversation's sake assume he passed the tests

[4:07:32] Trustee Patrick (probable): to to call that legal non-conforming would we not need any variances then no

[4:07:38] Voice 3: so it wouldn't

[4:07:40] Voice 3: have come in front of the local trust committee all

[4:07:42] Trustee Patrick (probable): right so you're modifying the roof line

[4:07:47] Trustee Patrick (probable): didn't help you that's what i'm hearing um um and that on its own makes the entire building

[4:08:00] Trustee Patrick (probable): that okay um what

[4:08:02] Voice 22: did you say makes the entire building what well

[4:08:04] Trustee Patrick (probable): it's it's that roof so you

[4:08:07] Trustee Patrick (probable): know like i said if he there we had that other picture that was up um the of the what the

[4:08:12] Trustee Patrick (probable): building used to look like um that one the one on the left and and now so that's the issue is that

[4:08:21] Trustee Patrick (probable): shake roof piece has been removed and replaced now with a peak roof um and that's what you know had

[4:08:31] Trustee Patrick (probable): had this bill if this building could classify as legal non-conforming it's that change that now

[4:08:37] Trustee Patrick (probable): invalidates the legal non-conforming never mind the argument of it is my understanding

[4:08:42] Trustee Patrick (probable): um that's why i say it's unfortunate you didn't just change the route pitch then

[4:08:48] Trustee Patrick (probable): we could have a another argument uh talk more about how to prove legal non-conforming yeah well

[4:08:55] Voice 7: Well, the idea was to make the rear part, which is U-shaped, by the way.

[4:09:01] Voice 7: That's why the window that I put in is to the right, because as you could see in the original photo, there was an entrance on the right.

[4:09:12] Voice 7: And it's only eight and a half feet wide in the middle.

[4:09:18] Voice 7: The total width is like 13, but those are the small wings that go around.

[4:09:25] Voice 7: So I wanted to make it match the other in style, the structure, the roof, and the siding.

[4:09:37] Voice 7: And it also matches the garage.

[4:09:39] Voice 7: I didn't want to make it look really odd.

[4:09:44] Voice 7: Plus, it would have been really difficult to build a roof like what was there before because taking it down was a tough job.

[4:09:54] Voice 7: and it was very complex.

[4:09:58] Voice 7: I don't know why he did it like that.

[4:10:00] Voice 7: He did a lot of strange things on this property, but.

[4:10:04] Voice 22: Chair, if I may, Mr. Murphy,

[4:10:05] Voice 22: what will it cost you to get a survey?

[4:10:08] Voice 7: Well, the neighbor to the south who had the survey done

[4:10:13] Voice 7: on the property line between our properties,

[4:10:18] Voice 7: she paid $2,500.

[4:10:20] Voice 7: hundred dollars so the planner is asking me to do a site survey which would be all four property

[4:10:29] Voice 7: lines plus all the properties so would be very very expensive for a little rental job that i did

[4:10:40] Voice 7: myself we like we couldn't afford to hire a contractor we certainly can't afford to hire

[4:10:46] Voice 7: a surveyor who would tell us that what we already have and what's been here for decades I mean we

[4:10:56] Voice 7: know it's here we know it's over the property line we're

[4:11:01] Voice 4: not just like this

[4:11:03] Voice 7: sold to us like

[4:11:04] Voice 7: that we haven't added any additional foot prints any additional square footage nothing has changed

[4:11:14] Voice 7: as far as the structures on the site.

[4:11:20] Voice 7: Nothing has been added to.

[4:11:21] Voice 7: So this is just a huge expense.

[4:11:24] Voice 7: Already I've had to pay for this request for a variance

[4:11:28] Voice 7: for a little rental job.

[4:11:31] Voice 7: It's like less than 200 square feet

[4:11:34] Voice 7: and it's just gonna be a studio.

[4:11:37] Voice 7: So this is just, I wouldn't be able to go on.

[4:11:41] Voice 7: I couldn't do this.

[4:11:42] Voice 7: Like we're both retired.

[4:11:44] Voice 7: We can't afford this.

[4:11:46] Voice 22: chair if i may you may um i want don't want to drag this out any longer um and uh you know if

[4:11:55] Voice 22: the surveyor comes back and it we do indeed find that it is um over the line somewhat um i'm still

[4:12:01] Voice 22: going to be inclined to approve this application i can't at this find it in my heart to turn it down

[4:12:07] Voice 22: so um i would like to uh move ahead and approve this um it's not i i think the applicant is

[4:12:14] Voice 22: is innocent here.

[4:12:15] Voice 22: I expect the building was indeed,

[4:12:17] Voice 22: it's certainly an old building.

[4:12:19] Voice 22: I prefer the new roof line.

[4:12:21] Voice 22: If you look at the roof line,

[4:12:23] Voice 22: vis-a-vis the trees that are behind it, it's...

[4:12:26] Voice 22: So

[4:12:27] Trustee Luckham (probable): Peter, if you're speaking to your motion,

[4:12:29] Trustee Luckham (probable): it would be best to make the motion,

[4:12:30] Trustee Luckham (probable): which is in the alternatives,

[4:12:32] Trustee Luckham (probable): and then we can simply debate it.

[4:12:34] Trustee Patrick (probable): Can

[4:12:35] Trustee Luckham (probable): I ask one

[4:12:35] Trustee Patrick (probable): more question, Peter?

[4:12:36] Trustee Patrick (probable): I wasn't quite done.

[4:12:39] Trustee Patrick (probable): So

[4:12:39] Trustee Luckham (probable): more questions to Laura, yeah.

[4:12:41] Voice 11: Yeah. Well,

[4:12:41] Trustee Patrick (probable): I'm just curious as to what might, you know, I'm not familiar with building code

[4:12:50] Trustee Patrick (probable): requirements around accessory buildings. Is there a risk? I guess that's a whole separate question

[4:12:56] Trustee Patrick (probable): of what, or have you had any insight from the building permit people as to how close you are

[4:13:03] Trustee Patrick (probable): to being accepted on what you've done from them?

[4:13:09] Voice 7: Well, I put in the application to them

[4:13:12] Voice 7: And they didn't get any further than telling me I had to go to the Ironman's Trust first.

[4:13:19] Voice 7: So I don't really know.

[4:13:24] Voice 7: I tried to build it up to the standards of the garage because I built the garage along with people I hired who knew what they were doing more than me.

[4:13:36] Voice 7: And I tried to follow that, but I don't really know what the CRD building inspection office would say.

[4:13:48] Voice 22: But you'll still need to get a building permit, even if we approve this.

[4:13:52] Voice 22: Right.

[4:13:52] Voice 22: Yeah. So, I mean, the building permit itself will cover that.

[4:13:55] Voice 22: So I'm going to move that the Salt Spring Island Local Trust Committee approve issuance of development variance permit SSDBP 2020.12.

[4:14:06] Trustee Luckham (probable): Okay, so move. Did you finish your questions, Laura, and are you seconding that?

[4:14:13] Trustee Patrick (probable): I'll second that.

[4:14:18] Voice 11: Okay.

[4:14:19] Trustee Luckham (probable): Thank you, Laura. All right.

[4:14:22] Trustee Luckham (probable): I cut you off earlier, Peter Grove. Did you wish to speak to the motion?

[4:14:26] Trustee Luckham (probable): I

[4:14:26] Voice 22: don't think I've got anything more to say I really think we need to move on with this and I can't see, I can't see the asking the applicant to knock the building down which would be the end of the decision, if we went the other way so.

[4:14:42] Voice 22: And I, I think it look anyhow he still has to get a building permit. So we make sure that mechanically it's sound.

[4:14:51] Voice 22: Thank you.

[4:14:52] Trustee Luckham (probable): Okay, thank you.

[4:14:53] Trustee Luckham (probable): um did you have any further remarks or questions trustee patrick well

[4:15:00] Trustee Patrick (probable): i guess um i mean what my

[4:15:02] Trustee Patrick (probable): i i know they had a 2018 development permit and i said normally all buildings and structures are

[4:15:10] Trustee Patrick (probable): all required in the siting plan so i assume in 2018 that that didn't happen then because we

[4:15:15] Trustee Patrick (probable): didn't have a question about too much area you know accessory building in 2018.

[4:15:26] Voice 3: Was it a survey site plan?

[4:15:29] Voice 7: Yeah, we submitted a site plan for the garage,

[4:15:33] Voice 7: which included all the structures.

[4:15:36] Voice 7: And there was no question then.

[4:15:40] Voice 7: Plus, Planner May's calculations were incorrect.

[4:15:46] Voice 7: She added, I think it was 80 or 90, no, 100 extra square feet

[4:15:54] Voice 7: to the building, the structure we're talking about.

[4:15:58] Voice 7: And she got her dimensions wrong.

[4:16:02] Voice 7: I told her and showed her, but it was wrong.

[4:16:07] Voice 7: Anyway, it doesn't matter because that was,

[4:16:12] Voice 7: it was all there in 2018 and in 2016,

[4:16:17] Voice 7: when I put the original garage building permit application

[4:16:23] Voice 7: in, it was all included.

[4:16:25] Voice 7: it so yeah

[4:16:27] Trustee Patrick (probable): so that's my i was just trying to understand if there wasn't a two we're we're not

[4:16:32] Trustee Patrick (probable): talking about any more buildings than no we're in 2018 so that's why i'm confused as to what has

[4:16:40] Trustee Patrick (probable): happened no

[4:16:42] Voice 7: nothing has been

[4:16:43] Trustee Luckham (probable): added so you know if i might and plan a maze you might want to correct

[4:16:48] Trustee Luckham (probable): me if i'm wrong that um and i'm trying to be polite even um that the reason there uh we we

[4:16:58] Trustee Luckham (probable): hear this from time to time that there's a new process in place at the island's trust and the

[4:17:03] Trustee Luckham (probable): island's trust has to see the building permits first or whatever the language is that's used

[4:17:10] Trustee Luckham (probable): and this is a really good example of why that change not new it's just a change in process

[4:17:15] Trustee Luckham (probable): that has come about because there were building permits issued when there were issues associated

[4:17:22] Trustee Luckham (probable): with siting and use and so this is just a method that has come about to improve the process for

[4:17:30] Trustee Luckham (probable): applicants that come forward and they find out after they got a building permit or after even

[4:17:36] Trustee Luckham (probable): after they started building that somebody complains and it turns out that the building is not being

[4:17:40] Trustee Luckham (probable): built in the appropriate location or is too tall or it seems to me there were a couple of things

[4:17:46] Trustee Luckham (probable): that came up over the years so this has just been a change to the process now uh and does that sound

[4:17:52] Trustee Luckham (probable): more or less accurate

[4:17:54] Voice 3: planner maze that is absolutely correct so in 2019 this uh this

[4:17:59] Voice 3: change was affected where the islands trust reviews all um permits as a preliminary plan

[4:18:07] Voice 3: review and then once they're assessed for land use compliance then they head off to the crd so

[4:18:13] Voice 3: this is a first step and it has been extremely helpful as you said and certainly in the case

[4:18:19] Voice 3: of the 2018 permit um you know it was a partial site plan that was only for the garage building

[4:18:26] Voice 3: and the subsequent building permit was never received by our offices unfortunately

[4:18:33] Voice 3: so

[4:18:33] Trustee Luckham (probable): that's that's good so now i have a interesting question for you planner maze

[4:18:39] Trustee Luckham (probable): because i i am inclined to vote with peter grove on this because it seems to be it's a lot of to do

[4:18:46] Trustee Luckham (probable): about nothing i sort of think is the phrase although we always want to be naturally respectful

[4:18:52] Trustee Luckham (probable): of the environment water density impact on neighbors all of these kinds of things and we're

[4:18:58] Trustee Luckham (probable): are always cognizant of that and you know this particular area on salt spring we've seen lots of

[4:19:05] Trustee Luckham (probable): lots of issues associated with setbacks and proximity and all of these disturbances and

[4:19:11] Trustee Luckham (probable): all that sort of thing because of the nature and size i think it's one of the oldest subdivisions

[4:19:17] Trustee Luckham (probable): in the islands trust which was modeled on very urban standards at the time and we maybe would

[4:19:26] Trustee Luckham (probable): would reflect upon it differently today, to put it politely.

[4:19:29] Trustee Luckham (probable): But my leading question here is, is now if we approve this permit and the applicant then

[4:19:37] Trustee Luckham (probable): goes to get his building permit and his building permit is refused or he's found that the building

[4:19:43] Trustee Luckham (probable): doesn't meet the standard and would need to be torn down or seriously renovated in order

[4:19:51] Trustee Luckham (probable): to meet the building code which is almost as serious or more serious than the siting and use

[4:19:57] Trustee Luckham (probable): in this particular case this variance would continue to exist on the property that

[4:20:04] Trustee Luckham (probable): a future owner could come along and presumably build in that spot very precisely because they

[4:20:10] Trustee Luckham (probable): were allowed to can you just provide me some help on that and whether or not there's a mechanism

[4:20:16] Trustee Luckham (probable): ism that if the bill if something goes wrong from this point on which we have no control um

[4:20:24] Trustee Luckham (probable): what security can we provide to the community with respect to that property

[4:20:31] Voice 3: sure um so i believe the permit let me just pull that up references the existing building

[4:20:42] Voice 23: for

[4:20:42] Voice 3: an existing accessory building so that's one piece of language here which could sort of

[4:20:49] Voice 3: answer your question. It's only for the building as is. Certainly our staff reports are, you know,

[4:20:56] Voice 3: and our agendas, you know, exist in perpetuity. So this would be something that someone in the

[4:21:03] Voice 3: future could reference.

[4:21:05] Trustee Luckham (probable): So that's, I think that's clear. And that answers my question.

[4:21:08] Trustee Luckham (probable): If the building is removed at some point in the future, and somebody wanted to build something

[4:21:14] Trustee Luckham (probable): new on that site, that they would have to apply for a different permit.

[4:21:17] Voice 3: That's right. And there

[4:21:18] Voice 3: is also language about any redevelopment requires a new permit so any further development redevelopment

[4:21:24] Voice 3: changes this permit requires a new development variance permit okay i

[4:21:29] Trustee Luckham (probable): want to thank the ltc

[4:21:30] Trustee Luckham (probable): and staff for their and the applicant for taking the time to help us with this and i'm going to

[4:21:36] Trustee Luckham (probable): ask if there's any other i that was moved and seconded to approve the application which was

[4:21:43] Trustee Luckham (probable): alternative number two in the report um other is there any further discussion no then i'm going to

[4:21:51] Trustee Luckham (probable): call the vote all those in favor and that carries unanimously so there you go you have your variance

[4:21:59] Trustee Luckham (probable): permit i wish you every success with the crd and your building permits there thank you yeah that's

[4:22:05] Voice 6: another issue thank you very much for your time yeah

[4:22:10] Trustee Luckham (probable): thank you and thank you for trying to sort

[4:22:12] Trustee Luckham (probable): things out that's important so let us now go to 16.3 salt spring development permit 2021.20

[4:22:22] Trustee Luckham (probable): that name is rain associated with that property and it's 1150 sunset drive development variance

[4:22:28] Trustee Luckham (probable): permit for reduction and the setback to the natural boundary of the sea and this time we

[4:22:35] Trustee Luckham (probable): have planet gordon who's going to work walk us through this and i do believe i see the applicant

[4:22:40] Trustee Luckham (probable): online there and so I think you've maybe seen the process the staff will make the

[4:22:46] Trustee Luckham (probable): report provide you the opportunity to make your remarks and then we'll have a

[4:22:50] Trustee Luckham (probable): discussion and possibly questions so over to you planner Gordon thank you

[4:22:55] Voice 27: chair hopefully you can all see the screen haven't done presented this way

[4:23:00] Voice 27: in a little while but hopefully yes

[4:23:01] Trustee Luckham (probable): great

[4:23:03] Voice 27: so as you mentioned this is a

[4:23:05] Voice 27: development variance permit to permit reduction in the setback to the natural

[4:23:09] Voice 27: boundary of the sea on a property on Sunset Drive, and that is to facilitate the construction

[4:23:15] Voice 27: of an addition to an existing single family dwelling. So this is the entirety of the site

[4:23:22] Voice 27: plan. You can see the cabin single family dwelling under consideration on the left portion of the

[4:23:29] Voice 27: screen here, more of a close-up view of the area of consideration. So it's that addition in the

[4:23:35] Voice 27: darker gray there that is being added onto the existing cabin and then the elevation drawings

[4:23:42] Voice 27: show the areas outlined in red the additionary that we're considering these are just some

[4:23:51] Voice 27: photographs of the area proposed for addition you can see the existing dwelling in the background

[4:23:56] Voice 27: and then I've sort of marked up these photos of ribbons where the applicant has indicated

[4:24:04] Voice 27: indicated the addition is going to extend to.

[4:24:07] Voice 27: As you can see, it is already substantially impacted

[4:24:12] Voice 27: and would likely not have any real further impacts

[4:24:19] Voice 27: if the addition was constructed as proposed.

[4:24:24] Voice 27: The applicant has provided a geotechnical report

[4:24:27] Voice 27: in support of this application.

[4:24:30] Voice 27: I would note that it's a very minor intrusion further

[4:24:33] Voice 27: further on to the 10 meter setback that is permitted with a geotechnical report as the

[4:24:39] Voice 27: applicant has provided.

[4:24:40] Voice 27: So it's another about a meter or so.

[4:24:43] Voice 27: The applicant has also provided or obtained some advice from the archeological branch

[4:24:49] Voice 27: about potential impacts to the shoreline and is aware of potential archeological concerns

[4:24:55] Voice 27: as may result from the construction.

[4:25:00] Voice 27: So in light of the fact that it's a fairly minor addition and that there's a fairly minor possibility of disruption to the shoreline area,

[4:25:09] Voice 27: staff do recommend that this variance is approved as proposed.

[4:25:14] Voice 27: I'm happy to take any questions.

[4:25:19] Trustee Luckham (probable): Okay, very good. Thank you very much.

[4:25:21] Trustee Luckham (probable): So I'll just turn to the applicant.

[4:25:23] Trustee Luckham (probable): Do you have any remarks with respect to the report, sir, and that recommendation?

[4:25:29] Trustee Luckham (probable): Well,

[4:25:30] Voice 16: good afternoon, trustees. I just would like to thank you for taking the time today to consider my application.

[4:25:38] Voice 16: I would also like to thank Planner Gordon for the work that he has done on my application.

[4:25:45] Voice 16: I found him to be professional and timely, and I appreciate the work that he did here.

[4:25:50] Voice 16: I feel like it's been pretty well laid out in the report.

[4:25:53] Voice 16: I don't have a lot to add, but I am more than ready to answer any questions you folks may have.

[4:26:01] Trustee Luckham (probable): Okay, very good. Thank you, sir. So, trustees, do you have any questions on this application?

[4:26:07] Trustee Luckham (probable): And there is a recommendation in the report.

[4:26:10] Voice 23: I have no questions.

[4:26:12] Trustee Patrick (probable): Well, I want to, one, thank the applicant for their thorough application, for their interest in the archaeological potential and so forth of any waterfront property.

[4:26:22] Trustee Patrick (probable): and i i absolutely understand and agree that this is minor but i just wanted to ask so because we

[4:26:29] Trustee Patrick (probable): always run into this well this is an old cabin that's being updated which i appreciate you doing

[4:26:33] Trustee Patrick (probable): and not tearing it down but you know these decisions are permanent and into the future

[4:26:39] Trustee Patrick (probable): what would what would i just want to go forward we give this variance as as today and then someone

[4:26:47] Trustee Patrick (probable): wants to replace the house into the future what happens then with all these setbacks if

[4:26:55] Trustee Patrick (probable): the planner could walk me through that certainly

[4:27:03] Voice 27: yeah it would i suppose it would depend on what

[4:27:05] Voice 27: the future plans are i mean the setbacks would exist as they assuming the dvp is issued they

[4:27:10] Voice 27: would exist sort of as they are today and any further um intrusion into the setback and that's

[4:27:17] Voice 27: measured in a sort of three-dimensional space so even expanding the floor area within the existing

[4:27:22] Voice 27: setbacks would require a new development variance permit to uh to update those those setbacks

[4:27:28] Voice 27: whatever they might be and

[4:27:30] Voice 16: if i could add also my understanding of the the permit as it's drafted

[4:27:35] Voice 16: now is specific to this edition only that's

[4:27:43] Trustee Luckham (probable): understood yeah yeah

[4:27:44] Voice 16: so if the house was torn

[4:27:47] Voice 16: down and rebuilt, then my understanding the permit would go away and, you know, myself or whoever

[4:27:54] Voice 16: would be starting from square one and would have to meet the requirements of the bylaws, including

[4:27:59] Voice 16: the setbacks or request new variances.

[4:28:04] Trustee Luckham (probable): So, Planner Gordon, is the applicant's

[4:28:06] Trustee Luckham (probable): interpretation of that accurate?

[4:28:09] Voice 27: Yes, I mean, certainly we have seen examples of

[4:28:13] Voice 27: of lawful non-conforming structures that you know people have taken great care to replace

[4:28:20] Voice 27: or substantially repair retaining some element of of the existing building to to continue the

[4:28:27] Voice 27: lawful non-conformity but that's again specific to the exact dimensions of what is existing any

[4:28:33] Voice 27: any increase even in building height or floor area that doesn't affect foundations does require

[4:28:39] Voice 27: require additional variances so yes it's correct that it's specific to the plans that are attached

[4:28:44] Voice 27: in this development variance permit and and nothing else any further redevelopment or or

[4:28:49] Voice 27: um reconstruction requires a further variance application okay

[4:28:55] Trustee Luckham (probable): thank you thank you everybody

[4:28:57] Trustee Luckham (probable): um any further questions no then um I'll call for uh I'll ask for a motion then I'll

[4:29:05] Voice 22: move I'll move

[4:29:06] Voice 22: that the salt spring island local trust committee approved issuance of ssdvp 2010.20 so

[4:29:12] Trustee Luckham (probable): move do i

[4:29:13] Trustee Luckham (probable): have a seconder trustee patrick i was

[4:29:15] Trustee Patrick (probable): going to say 2021 he said 2010. beg

[4:29:19] Voice 22: your pardon thank you

[4:29:21] Trustee Luckham (probable): minor correction um any further discussion i'll call for the vote all those in favor none opposed

[4:29:29] Trustee Luckham (probable): so that carries so good luck with your project sir thank you for bringing this to the thank you

[4:29:34] Voice 16: all thank you planner gordon yeah

[4:29:38] Trustee Luckham (probable): um 16.4 salt spring agricultural land reserve 2021.6

[4:29:46] Trustee Luckham (probable): fraser and fraser at 240 atkins road non-farm use in the agricultural land reserve we also had

[4:29:54] Trustee Luckham (probable): somebody speak to us with respect to this in the town hall

[4:30:00] Trustee Luckham (probable): So, Planner Gordon, this one is yours, so over to you.

[4:30:06] Voice 27: Thank you, Chair.

[4:30:08] Voice 27: This is an Agricultural Land Reserve non-farm use application

[4:30:13] Voice 27: to permit the continuation of an automotive or automobile repair business

[4:30:20] Voice 27: that exists on this A1 zone land at the corner of Rainbow and Atkins Road.

[4:30:25] Voice 27: You can see the subject property there,

[4:30:27] Voice 27: And then on the southern portion of the property is where the automobile repair shop exists, has existed since the mid-90s, 95, 96.

[4:30:41] Voice 27: The applicant has provided a farm plan or site plan here.

[4:30:45] Voice 27: Apologies for the low resolution likely on the close-up view.

[4:30:49] Voice 27: But essentially showing both the existing and the proposed plan.

[4:30:54] Voice 27: The auto shop is on the southern portion.

[4:30:58] Voice 27: with single-family dwelling in various outbuildings on the northern and then some proposed farming elements,

[4:31:05] Voice 27: sorry, existing and further proposed farming areas on the northern portion.

[4:31:11] Voice 27: The applicant has provided an agrologist report that sort of specifies the different soil types existing on the property.

[4:31:22] Voice 27: Generally found that the soil condition is sort of fair to poor,

[4:31:28] Voice 27: and made some recommendations on farming activity as a result of that,

[4:31:35] Voice 27: which is contained in the report attached in the appendix.

[4:31:40] Voice 27: These are just some photos that show the automotive repair zone on the property.

[4:31:47] Voice 27: So it amounts largely to this three-bay garage and then associated parking area,

[4:31:53] Voice 27: which is accessed primarily off of Rainbow Road.

[4:31:58] Voice 27: I will note, and as you can see in the appendix to the report, that there is a lengthy history

[4:32:05] Voice 27: of applications on the subject property that an applicant has tried previously to exclude

[4:32:09] Voice 27: it from the ALR unsuccessfully and has been identified in the Official Community Plan

[4:32:17] Voice 27: as an area where future general employment use could occur.

[4:32:23] Voice 27: occur and so while the underlying zoning A1 doesn't support the use currently there is policy support

[4:32:31] Voice 27: within the OCP for this type of use at this location but as is consistent with OCP policy

[4:32:38] Voice 27: on non-farm use applications at this point staff are recommending that it is referred to the

[4:32:44] Voice 27: Agricultural Advisory Planning Commission for comment on whether or not this application could

[4:32:51] Voice 27: be supported or should be supported by the LTC. And that's consistent with the number of non-framed

[4:32:57] Voice 27: use applications that the LTC has considered in the last few meetings, I would say. I'll leave

[4:33:03] Voice 27: it there. I'm happy to take any questions you may have.

[4:33:08] Trustee Luckham (probable): Okay, thank you very much. Is the applicant

[4:33:12] Trustee Luckham (probable): here?

[4:33:14] Voice 27: I believe they were in the audience. Yeah, I see them. Noella Fraser is speaking to this one,

[4:33:20] Voice 27: believe okay

[4:33:20] Trustee Luckham (probable): yes i'm here so over to you noella fraser for um any remarks you have with respect

[4:33:26] Trustee Luckham (probable): to their recommendation hi

[4:33:29] Voice 5: yeah i'll have to make this really brief i've got a dying goat

[4:33:32] Voice 5: that i gotta go deal with um

[4:33:35] Voice 11: farming yeah yeah

[4:33:37] Voice 5: well unfortunately it just happened to be right

[4:33:40] Voice 5: now so um i just really wanted to quickly say that this has been a long long long process um

[4:33:48] Voice 5: I don't really know what to say other than, sorry, I'm getting emotional.

[4:34:02] Voice 5: We've been in business for 25 years on this property.

[4:34:11] Trustee Luckham (probable): Just take your time.

[4:34:15] Voice 5: So I'm not emotional about this.

[4:34:19] Voice 5: It's my duty when I go back outside.

[4:34:21] Voice 5: Yeah,

[4:34:22] Trustee Luckham (probable): sorry about that.

[4:34:23] Voice 5: Yeah, well, unfortunately, you're going to, yeah.

[4:34:32] Voice 5: basically we've been in business for 25 years at this location we brought the bought the property

[4:34:39] Voice 5: after speaking with Linda Adams um on the basis that this was going to be the development area

[4:34:50] Voice 5: for for the future um anyways we continued on starting out as a home occupation um we dealt

[4:35:08] Voice 5: with one of the I guess it's a Agriculture Land Commission planner Gordie Bednard I believe it was

[4:35:17] Voice 5: at the time anyways long long story short we've been at this for a long time it's time to make

[4:35:26] Voice 5: a decision in our application we'd actually like to exclude the portion of the shop and then also

[4:35:34] Voice 5: for non-farm use put in a campground a small campground of about seven spots

[4:35:41] Voice 5: and then the remainder probably two and a half to three acres we would be

[4:35:47] Voice 5: farming now I mean the way the island looks with shops is not good we've had

[4:36:00] Voice 5: three closed down permanently they won't be opening back up then our shop in

[4:36:11] Voice 5: particular i mean we service bc transit we service bc hydro uh some telus customers so we do a lot of

[4:36:22] Voice 5: services we do crd um so we're really servicing a lot of infrastructure on salt spring and i'd

[4:36:33] Voice 5: hate really hate to see the shop close due to not getting either a non-farm use or or

[4:36:42] Voice 5: exclusion for the shop in particular because you'll be waiting three months quite honestly

[4:36:48] Voice 5: just to get an appointment people are going to start going off island to try and get the

[4:36:53] Voice 5: vehicle service there that's going to put a jam on the ferries you know we already have a problem

[4:36:59] Voice 5: it's just going to add to the problem um sorry my thoughts aren't very clear at the moment

[4:37:09] Voice 5: oh

[4:37:09] Trustee Luckham (probable): you're doing very well

[4:37:10] Voice 5: um uh there was something else i wanted to say i've sort of

[4:37:18] Voice 5: lost it in the process um you know i i think it's long past time to have something done

[4:37:28] Voice 5: uh with this property um and the one thing that i did want to say is nothing has changed with our

[4:37:35] Voice 5: property since it went to the advisory committee the last time and that was probably in I'm taking

[4:37:44] Voice 5: a wild gasp at 2007-2008 you know the reason that things didn't occur last time is because

[4:37:54] Voice 5: the application timed out with the ALC we had originally it was denied but we had one year to

[4:38:04] Voice 5: come up with more documentation to prove that there was a need for industrial land or commercial

[4:38:12] Voice 5: land on salt spring that that end up triggering the industrial lands needs assessment um now that

[4:38:21] Voice 5: was to be completed within six months which it was however i believe it was piggybacked on to

[4:38:27] Voice 5: an agriculture lands needs assessment and then it just took it ended up taking a year and a half

[4:38:33] Voice 5: therefore our application timed out and you know i mean i'm going to be frank the alc is looking

[4:38:41] Voice 5: for the islands trust to say whether or not we need more commercial industrial lands and the

[4:38:48] Voice 5: fact is we do and again i'm going to go back to if you're going to wait three months to get your

[4:38:55] Voice 5: car repaired just to get an appointment it's getting bad you know we had seven shops seven

[4:39:04] Voice 5: or eight 30 years ago now we're down to four it's going to be a problem it already is i i don't

[4:39:17] Voice 5: really know what else to say okay

[4:39:20] Trustee Luckham (probable): well you've certainly um provided us sufficient information

[4:39:25] Trustee Luckham (probable): I thank you for that.

[4:39:26] Trustee Luckham (probable): So let me just go to trustees to see if you have questions for the planner or the applicant.

[4:39:33] Trustee Luckham (probable): Trustee Patrick.

[4:39:35] Trustee Patrick (probable): I don't have any questions.

[4:39:36] Trustee Patrick (probable): I absolutely support the application, but I just want the applicant to know the stronger our recommendation is to the ALC, the more likelihood of success.

[4:39:48] Trustee Patrick (probable): And I think that gets built upon by the Agricultural Planning Commission.

[4:39:54] Trustee Patrick (probable): We're not trying to look to them for an out.

[4:39:56] Trustee Patrick (probable): I would hope I would suspect they're going to potentially support this, but their recommendation with ours on top of it makes it stronger, especially for exclusion.

[4:40:09] Trustee Patrick (probable): So we want to put forward the strongest application we can so that to increase the likelihood of success.

[4:40:16] Trustee Patrick (probable): And I think that that's why I would support sending this to the ALC.

[4:40:19] Trustee Patrick (probable): Now, sorry, the Agricultural Planning Commission.

[4:40:23] Trustee Patrick (probable): Now, with COVID, we have some meeting requirements, but I think we should hopefully try to do that as quickly as we can to try to facilitate this meeting with a turnaround.

[4:40:34] Trustee Patrick (probable): And I know that's going to be challenging, but maybe we'll deal with that under new business so we can move things forward in that area.

[4:40:43] Trustee Luckham (probable): Okay. Trustee Grove, anything?

[4:40:45] Trustee Luckham (probable): I

[4:40:45] Voice 22: agree with Laura 100%. So, Laura, do you want to make the motion?

[4:40:48] Voice 22: motion?

[4:40:51] Trustee Patrick (probable): Sure. I'll move that the Salt Spring Island Local Trust Committee refer application

[4:40:56] Trustee Patrick (probable): SSALR 2021.6 to the Agriculture Advisory Planning Commission for comment on the application

[4:41:01] Trustee Patrick (probable): generally as well as specifically on the following aspects. Existing and future agricultural use and

[4:41:07] Trustee Patrick (probable): or potential on the subject property, the zoning of the property in intended use, the surrounding

[4:41:12] Trustee Patrick (probable): land uses of the subject property, and whether the Salt Spring Island Local Trust Committee should

[4:41:16] Trustee Patrick (probable): support the non-farm use application.

[4:41:19] Voice 22: Thank you. Before I second it, would it be helpful to

[4:41:24] Voice 22: note that we do have a shortage of industrial property on this island?

[4:41:29] Trustee Luckham (probable): We can touch on that

[4:41:30] Trustee Luckham (probable): when we make our referral based upon if we're satisfied with the response.

[4:41:34] Voice 22: Okay. Anyway, I'll

[4:41:35] Voice 22: second that then.

[4:41:38] Trustee Luckham (probable): Moved and seconded. So thank you very much, both of you. Is there any further

[4:41:44] Trustee Luckham (probable): the discussion all those in favor so that carries unanimously so um as trustee patrick has said um

[4:41:54] Trustee Luckham (probable): noella this is the best way to make your application stronger so um let's see how it

[4:42:01] Trustee Luckham (probable): fares so thank you very much for joining us today and i wish you you know i wish you good luck with

[4:42:08] Trustee Luckham (probable): your day okay

[4:42:09] Voice 5: thank you i gotta go see ya i

[4:42:11] Trustee Luckham (probable): know um all right i believe that concludes applications

[4:42:17] Trustee Luckham (probable): and referrals so uh this brings us to other business and if it's all right we'll just

[4:42:22] Trustee Luckham (probable): continue on and we can wrap this meeting up um before i get started on new business um there

[4:42:29] Trustee Luckham (probable): was a suggestion much earlier in the meeting and i've lost track of what it was but trustee patrick

[4:42:36] Trustee Luckham (probable): you were considering another motion of some i

[4:42:40] Trustee Patrick (probable): think uh i think trustee grove

[4:42:41] Trustee Patrick (probable): was working on it

[4:42:42] Trustee Patrick (probable): it

[4:42:42] Voice 22: is i who is going to do that and i and i slotted it in under um 17.2 before 17.2

[4:42:51] Voice 22: but i can go ahead with it and what

[4:42:54] Trustee Luckham (probable): do you call it please

[4:42:55] Voice 22: it's uh it's a motion to um

[4:43:00] Voice 22: allow for the electronic meetings in advisory planning committees okay

[4:43:08] Trustee Luckham (probable): so uh that's good and

[4:43:10] Trustee Luckham (probable): uh is there anything else i think that covers actually the remark that you just made in this

[4:43:15] Trustee Luckham (probable): most recent application so that's covered so you know for simplicity's sake i'm just going to slot

[4:43:20] Trustee Luckham (probable): that in at the beginning um and call it 17.1.1.0 probably nobody would like that zero but um that

[4:43:28] Trustee Luckham (probable): just makes it simple so trustee uh grove do you want to start us off on that motion oh

[4:43:33] Voice 22: yes um just

[4:43:34] Voice 22: to a little bit of background um in discussing um the electronic meetings and the requirement for it

[4:43:42] Voice 22: um we learned that uh the advisory planning committees are not um based upon our bylaws

[4:43:48] Voice 22: allowed to hold not in person meetings in other words electronic meetings so i'm not

[4:43:55] Voice 22: wish to move that the salt spring island local trust committee request staff to amend by law

[4:44:00] Voice 22: 467 to permit scheduling advisory planning commission meetings by means of audio and

[4:44:06] Voice 22: visual electronic facilities all

[4:44:09] Trustee Luckham (probable): right so let's move seconded by trustee patrick now sarah do

[4:44:11] Trustee Luckham (probable): you have a copy of that motion yes

[4:44:19] Voice 11: i do perfect thank you very

[4:44:21] Trustee Luckham (probable): much is there any further discussion

[4:44:23] Trustee Luckham (probable): i think it's obvious so i'll call for the vote all those in favor that carries thank you very

[4:44:30] Trustee Luckham (probable): much for bringing that forward peter grove so thank you yeah

[4:44:33] Trustee Luckham (probable): well yeah thank you to staff for

[4:44:35] Trustee Luckham (probable): facilitating this and um i realize that's probably more rwms but um do as you as you can so salt

[4:44:44] Trustee Luckham (probable): spring agricultural land reserve 20 21.5 young and lindstrom 181 bettis road uh better um garage

[4:44:57] Trustee Luckham (probable): community need request so um that's on page 294 we've

[4:45:08] Voice 22: just dealt with that well

[4:45:12] Trustee Luckham (probable): no this is

[4:45:14] Trustee Luckham (probable): different 294 of your package this is

[4:45:19] Trustee Luckham (probable): a i've wanted to recognize your community need and so

[4:45:23] Trustee Luckham (probable): this is just simply it's actually just a simply a piece of correspondence uh step on sir mac can

[4:45:30] Trustee Luckham (probable): Can you assist us with what's the expectation here

[4:45:33] Trustee Luckham (probable): other than what's covered in the letter?

[4:45:40] Voice 15: As you know, the LTC passed a standing resolution

[4:45:43] Voice 15: whereby if an application is being processed,

[4:45:48] Voice 15: that bylaw enforcement will continue

[4:45:51] Voice 15: unless the applicant writes to the LTC

[4:45:54] Voice 15: requesting to be deemed

[4:45:56] Voice 15: that it's in the community's best interest

[4:45:59] Voice 15: to keep the unpermitted use continuing

[4:46:02] Voice 15: while the application is being processed.

[4:46:05] Voice 15: And that's what you have before you

[4:46:06] Voice 15: is an applicant asking for that sort of clemency,

[4:46:10] Voice 15: I suppose, while we're processing the application.

[4:46:13] Trustee Luckham (probable): All right.

[4:46:15] Trustee Luckham (probable): So trustees, do you have any questions for staff

[4:46:18] Trustee Luckham (probable): on this request?

[4:46:22] Trustee Luckham (probable): Trustee Patrick?

[4:46:23] Trustee Patrick (probable): No, I mean, this was an application

[4:46:27] Trustee Patrick (probable): I can believe we considered last time.

[4:46:30] Voice 11: I

[4:46:30] Trustee Patrick (probable): don't know, time has lost all meaning.

[4:46:34] Trustee Patrick (probable): I, I think the applicant was attempting to solve a problem that was has been long standing and may have inadvertently created a new one but I would support the absolutely support this I think it's the safer, safer process forward to confuse this while we process

[4:46:52] Trustee Patrick (probable): or application all

[4:46:53] Trustee Luckham (probable): right uh trustee grove no

[4:46:55] Voice 22: i'm fine for this

[4:46:57] Trustee Luckham (probable): now stefan do you have some

[4:47:00] Trustee Luckham (probable): recommended uh language for emotion to direct actually

[4:47:06] Voice 15: uh that's an oversight no i don't

[4:47:08] Voice 15: exactly have that but i'm as you're talking um looking it up so um you know you could be very

[4:47:15] Voice 15: generic and just say that the ltc um requests by law enforcement staff not to enforce on the

[4:47:21] Voice 15: application concurrently happening on this report or i can get something much more technical to you

[4:47:26] Voice 15: in short order

[4:47:27] Trustee Luckham (probable): perhaps what we'll do is just say at 181a bettis road and sarah who's just so

[4:47:35] Trustee Luckham (probable): incredibly gifted in translating our intentions into words i'm going to lean on you sarah thank

[4:47:42] Trustee Luckham (probable): you to help us with what stefan just said and my suggestion about nailing it down to the address

[4:47:55] Trustee Patrick (probable): Or you could use the application number SSALR 2021.5.

[4:48:02] Voice 11: Yeah, or the combination thereof.

[4:48:09] Trustee Luckham (probable): Are you with me, Sarah?

[4:48:10] Voice 30: I am, would you like me to share my screen

[4:48:13] Voice 30: or just read that back?

[4:48:15] Trustee Luckham (probable): Well, share the screen just for certainty.

[4:48:17] Trustee Luckham (probable): Okay.

[4:48:36] Voice 11: Should it not say while the application,

[4:48:38] Trustee Patrick (probable): while application SSALR 2021.5 is considered or?

[4:48:43] Voice 11: Yes, yes.

[4:48:44] Trustee Patrick (probable): Something of that nature?

[4:48:47] Trustee Luckham (probable): planning regional planning manager sir mac

[4:48:49] Voice 15: perhaps uh maybe just refer to your standing

[4:48:52] Voice 15: resolution and end this thing as per uh resolution number ss 2020 045 perfect

[4:49:01] Voice 22: you know i i'm missing

[4:49:04] Voice 22: something i thought that bylaw enforcement operations did cease automatically when an

[4:49:11] Voice 22: application was being made uh

[4:49:16] Voice 15: through the chair or maybe i can answer that yep as

[4:49:20] Voice 15: the lt uh

[4:49:21] Voice 15: trustee grove the ltc changed that process when they issued the standing resolution 2020-045

[4:49:28] Voice 15: in april 28 2020 and what that resolution did is said file enforcement will continue to enforce

[4:49:37] Voice 15: force. So that did change the historical process. But then the applicant would have to come to the

[4:49:45] Voice 15: LTC to explain why that should not be. And the language that

[4:49:50] Voice 15: the LTC used as per the standing

[4:49:53] Voice 15: resolution, which is page 56 of your agenda, you can look it up there. And it is that the LTC

[4:50:01] Voice 15: considers the community need to process the application while the prohibited use is continuing.

[4:50:05] Voice 15: Okay.

[4:50:08] Trustee Luckham (probable): Okay, so we've got a motion is that is moved to seconded.

[4:50:12] Trustee Patrick (probable): I think she just needs the standing resolution is 2020 045, isn't it.

[4:50:18] Voice 22: Right.

[4:50:21] Voice 22: Is that the motion you made Laura.

[4:50:28] Voice 11: Sorry, anybody

[4:50:29] Voice 11: me to make that resolution. No,

[4:50:30] Voice 22: I thought you had.

[4:50:32] Trustee Patrick (probable): Oh, no.

[4:50:33] Trustee Patrick (probable): No, I

[4:50:33] Voice 22: thought

[4:50:34] Voice 11: you were, Peter.

[4:50:35] Voice 22: Okay, I move the Salt Spring Island Local Trust Committee

[4:50:37] Voice 22: request bylaw enforcement of staff

[4:50:40] Voice 22: to not enforce as per standing resolution

[4:50:48] Voice 22: SS 2020-045.

[4:50:52] Voice 11: Yeah, at Lot 181, Bettis Road.

[4:50:59] Voice 11: Okay.

[4:51:02] Voice 11: Okay, moved.

[4:51:04] Trustee Luckham (probable): Seconded, Laura Patrick.

[4:51:05] Trustee Luckham (probable): Any further discussion?

[4:51:06] Trustee Luckham (probable): All those in favor?

[4:51:07] Trustee Luckham (probable): so that carries so that helps hopefully um i'm going to move on to 17.1.2 shoreline protection

[4:51:17] Trustee Luckham (probable): model bylaw report it says briefing here from david marler i didn't see him on the audience list

[4:51:26] Trustee Luckham (probable): and it's a lovely report there for our contemplation um regional planners your

[4:51:30] Trustee Luckham (probable): manager cermak do you want to say anything with respect to this or are we receiving it

[4:51:35] Trustee Luckham (probable): for information at this time thank

[4:51:37] Voice 15: you mr chair i have very little to say other than that this

[4:51:40] Voice 15: was of course uh in a project from the regional planning committee it was meant to be a model

[4:51:45] Voice 15: bylaw but it sort of came up more as a menu of options you will see that the salt spring ltc

[4:51:51] Voice 15: is actually reasonably well positioned in the report about its shoreline protection but of

[4:51:56] Voice 15: course you could always do more and that other than that it's for your information okay thank

[4:52:02] Voice 15: you um

[4:52:02] Trustee Luckham (probable): any questions for staff or no you

[4:52:05] Trustee Luckham (probable): want to have some discussion with respect to it at this

[4:52:07] Trustee Luckham (probable): time trustee patrick i

[4:52:09] Trustee Patrick (probable): think this is ongoing work as well at the regional planning committee and

[4:52:12] Trustee Patrick (probable): hopefully will result in some model bylaws i think shoreline protection is one of those areas i think

[4:52:17] Trustee Patrick (probable): we do all have in common on our islands and is a good candidate for such work so i'm kind of

[4:52:22] Trustee Patrick (probable): looking forward to what's coming down the road

[4:52:24] Trustee Luckham (probable): excellent me too um certainly that'll be useful

[4:52:28] Trustee Luckham (probable): on cds here as well as i'm sure you can imagine trustee patrick so uh who's the chair of the cds

[4:52:34] Trustee Luckham (probable): ltc um let's move on then to seven point seventeen point one point three which the as the application

[4:52:42] Trustee Luckham (probable): summary for 2021 and uh stefan surmac that's got your name on it so please uh share your thoughts

[4:52:51] Trustee Luckham (probable): with us thank

[4:52:53] Voice 15: you again mr chair so um a couple things about this one the ltc has a standing

[4:52:58] Voice 15: resolution asking staff to return quarterly with this type of summary staff actually stopped doing

[4:53:03] Voice 15: that when I realized when I realized that director Marner was presenting that to trust council

[4:53:08] Voice 15: so I saw it's a duplication of work but then I subsequently found that that was not standard

[4:53:13] Voice 15: reporting for him and so I was like so here you go so it made more sense for me to give to you on

[4:53:19] Voice 15: it as a summary here and I'll turn around and keep it going quarterly as I realize

[4:53:23] Voice 15: as I mistakenly understood what Director Marder was presenting.

[4:53:27] Voice 15: So what's in this?

[4:53:29] Voice 15: You can see that last year was the busiest year we've ever had for current planning,

[4:53:36] Voice 15: for application processing.

[4:53:38] Voice 15: You can also see that there's a huge bulk of it was building permit referrals.

[4:53:43] Voice 15: I know there's communications out in the community that sort of suppose that it's a

[4:53:48] Voice 15: self-make work project whereby we made an agreement with the CRD to process

[4:53:54] Voice 15: building permit referrals before they get to the building permit stage. And that agreement

[4:54:01] Voice 15: was made late in 2019. So it's not entirely accurate, but it has really improved capturing

[4:54:11] Voice 15: issues going down the pipeline. So anyway, so there's a lot of building permits, but you'll

[4:54:17] Voice 15: just see even since 20 2018 the variety of applications has been quite a bit and that

[4:54:24] Voice 15: there's a multitude of different types and a lot of them are still ongoing um yeah the the the

[4:54:32] Voice 15: pattern that's been going on for this year pardon me for the last year 2021 is it started with a

[4:54:37] Voice 15: massive surge and it's slowly started dying off but it's dying off is actually at what's normally

[4:54:44] Voice 15: our summer or sort of development season so we're kind of at our normal summer peak as opposed to

[4:54:52] Voice 15: going down into sort of any winter lack of development in other words development is still

[4:54:57] Voice 15: very strong on salt spring island and we're expecting it to pick up again into the next

[4:55:01] Voice 15: built into the next sort of building season so other than that i'll just kind of leave it there's

[4:55:06] Voice 15: a bunch of nuggets of information of how i present the information you can see the quarterly changes

[4:55:11] Voice 15: changes if you're interested you can see it broken down by application types and you can see it over

[4:55:15] Voice 15: the time since 2004 to current time so a whole lot of information in a little package there

[4:55:23] Voice 11: okay

[4:55:23] Trustee Luckham (probable): beautiful report thank you for that so trustee Patrick you have some questions

[4:55:31] Voice 22: you're muted Laura helps

[4:55:34] Trustee Patrick (probable): if I take it off I'm sorry I'm fighting a cat the I was sitting in

[4:55:41] Trustee Patrick (probable): the office holding office hours on the day that the CRD imposed that rule it was a it began with

[4:55:47] Trustee Patrick (probable): with a surprise because I was in the office when you started receiving numerous people coming over

[4:55:52] Trustee Patrick (probable): because the CRD had put a sign up on their desk that day saying you now have to go down the

[4:55:55] Trustee Patrick (probable): trust first. So

[4:55:57] Voice 23: I got

[4:55:58] Trustee Patrick (probable): to witness that happening. I think this is good. And what I'd encourage is

[4:56:06] Trustee Patrick (probable): as we, you know, to me, I don't want to make more work for you, but I don't think it is a lot of

[4:56:11] Trustee Patrick (probable): of work is to i i think when you take this with the crd you know has their uh quarterly numbers

[4:56:18] Trustee Patrick (probable): too of um of building permits building value uh you know house sales house value there's

[4:56:27] Trustee Patrick (probable): there's our you know some of these things start to really show the connections uh and make it

[4:56:34] Trustee Patrick (probable): interesting and i think make it helpful for us as we're going into the future to be more proactive

[4:56:38] Trustee Patrick (probable): when we see these you know combinations of things happening I was very intrigued I know even when BC

[4:56:44] Trustee Patrick (probable): assessment office you know had their number of what the value of real estate was in the southern

[4:56:50] Trustee Patrick (probable): Gulf Islands they also said what the added value in new construction was that last year too so

[4:56:57] Trustee Patrick (probable): they've got I don't know if they're just taking it from the CRD or who you know where they're

[4:57:01] Trustee Patrick (probable): getting their you know their data from but anyway I just I like all this coming I think it's

[4:57:07] Trustee Patrick (probable): important um i know i'm pulling that data together on my side of my desk while trying to push a cat

[4:57:13] Trustee Patrick (probable): away um and um it's it's helpful okay

[4:57:23] Trustee Luckham (probable): uh any remarks uh peter grove no

[4:57:28] Voice 22: thank you yeah i'm

[4:57:30] Trustee Luckham (probable): you know i like looking at numbers and graphs like this i find it intriguing and you can clearly see

[4:57:35] Trustee Luckham (probable): that where the pandemic had affected us in 2019 there or 2020 that that has been completely

[4:57:45] Trustee Luckham (probable): caught up in 2021 and interestingly and correct me if I'm wrong here that it looks it I didn't

[4:57:54] Trustee Luckham (probable): look at the historic numbers but it looks like the number of agricultural land reserves

[4:57:59] Trustee Luckham (probable): application has at least gone up by a third or doubled it's hard to say by the nines the lines

[4:58:05] Trustee Luckham (probable): and the temporary use permits are the same color as ALR,

[4:58:08] Trustee Luckham (probable): which makes it complicated in itself.

[4:58:10] Trustee Luckham (probable): Anyway, there you go.

[4:58:14] Trustee Luckham (probable): So let's receive this information

[4:58:17] Trustee Luckham (probable): and reflect on that in our work as we go forward here.

[4:58:22] Trustee Luckham (probable): So let's go to 17.1.4, if that's all right.

[4:58:26] Trustee Luckham (probable): Thank you, Stefan, by the way, for that work.

[4:58:30] Trustee Luckham (probable): This is electronic meeting for 2022,

[4:58:33] Trustee Luckham (probable): 2022 special business meetings with the Agriculture Advisory Plan Commission,

[4:58:38] Trustee Luckham (probable): South Spring Island Agricultural Alliance.

[4:58:40] Trustee Luckham (probable): So how does this now add on to what we just did?

[4:58:45] Trustee Luckham (probable): Stefan Cermak, or is it Christine Mays is going to take this?

[4:58:49] Trustee Luckham (probable): Who's going to take this?

[4:58:50] Voice 15: I'll take it, Mr. Chair.

[4:58:51] Voice 15: Christine is, I give her the afternoon off to work on other things.

[4:58:55] Voice 15: Excellent.

[4:58:56] Voice 15: So, this, as you know, that the LTC last year had three meetings that were with the Agricultural Alliance and the AAPC.

[4:59:08] Voice 15: I would, from just a surely subjective perspective, say that they were quite successful at having good discussions with the agricultural community.

[4:59:17] Voice 15: This resolution that you have before you is to continue that by scheduling electronic meetings.

[4:59:24] Voice 15: Good.

[4:59:27] Voice 22: Okay.

[4:59:28] Voice 22: So I'll move that the Salt Spring Island Local Trust Committee agree to conduct special

[4:59:31] Voice 22: meeting business meetings with the Agricultural Advisory Planning Commission and Salt Spring

[4:59:37] Voice 22: Island Agricultural Alliance scheduled for February 10, 2022, July 7, 2022, and November

[4:59:43] Voice 22: 10, 2022, entirely by means of audio and visual electronics communication facilities such

[4:59:48] Voice 22: as Zoom in accordance with bylaw number 391.

[4:59:53] Trustee Luckham (probable): moved and seconded is there a seconder uh

[4:59:57] Trustee Patrick (probable): i think i heard a honk because the three

[5:00:00] Trustee Patrick (probable): one has been replaced with five to nine that's

[5:00:04] Voice 14: five to nine or five to seven five to something

[5:00:07] Trustee Patrick (probable): five

[5:00:08] Trustee Luckham (probable): to nine i think it is well

[5:00:09] Voice 14: let that be a friendly amendment thank you for catching that

[5:00:12] Voice 14: yeah

[5:00:12] Voice 15: thanks for catching the hum and what it meant yeah that's what happens when you write a report

[5:00:17] Voice 15: before you pass an rwm there

[5:00:19] Trustee Luckham (probable): you go yeah um so moved and seconded there trustee patrick yes

[5:00:23] Trustee Luckham (probable): any discussion yes go ahead trustee patrick i

[5:00:27] Trustee Patrick (probable): think these meetings have been great i think

[5:00:29] Trustee Patrick (probable): they have worked a long way to improving our working relationship with the agricultural

[5:00:33] Trustee Patrick (probable): community and i just think as we go forward are there other industry sectors or other group sectors

[5:00:39] Trustee Patrick (probable): that would benefit not that we want more meetings necessarily but i think if we have sectors that

[5:00:44] Trustee Patrick (probable): could benefit from um you know a meeting now and then that's specialized to that sector

[5:00:49] Trustee Patrick (probable): seeing this work the way it is uh would it's worth considering i'm just it's planting seeds

[5:00:56] Trustee Luckham (probable): well you are so absolutely right you know

[5:00:59] Trustee Luckham (probable): about that i can think of two areas at least

[5:01:04] Trustee Luckham (probable): okay um so let's plant some seeds it's spring after all let's get those seeds in the ground

[5:01:12] Trustee Luckham (probable): okay so that did i call the vote yes i did and so that carries so the next item

[5:01:19] Trustee Luckham (probable): is gulf island you

[5:01:21] Trustee Patrick (probable): did not call the vote correct

[5:01:23] Trustee Luckham (probable): all those in favor

[5:01:26] Trustee Luckham (probable): none opposed not opposed that now carries thank you thank you uh gulf island senior

[5:01:37] Trustee Luckham (probable): residence association housing agreement schedule a there was a question about that in town hall

[5:01:42] Trustee Luckham (probable): and here we are and who is going to pick this one up page 354 yeah

[5:01:49] Voice 15: mr chair oh jordy's here

[5:01:51] Voice 15: I didn't even know Geordie was still here.

[5:01:53] Trustee Luckham (probable): Yeah,

[5:01:53] Voice 15: I saw that.

[5:01:54] Voice 15: I'm going to make a comment before Planner Gordon does, if he doesn't mind.

[5:01:59] Voice 15: Well, except

[5:01:59] Trustee Luckham (probable): for Planner Gordon, do you mind?

[5:02:01] Voice 15: He just nodded.

[5:02:02] Voice 15: I got the nod.

[5:02:03] Voice 15: Go ahead.

[5:02:04] Voice 15: Okay, Mr. Chair.

[5:02:05] Voice 15: Thank you.

[5:02:06] Voice 15: So the LTC asked for this.

[5:02:08] Voice 15: That's what Geordie is going to tell you.

[5:02:10] Voice 15: Yeah.

[5:02:11] Voice 15: I would just like to respond and note that this answers who is renting at the Gizzard facility there in Meadowbrook.

[5:02:23] Voice 15: It doesn't appear to answer necessarily the central thrust of what the delegate was getting at, Ms. Jenny McLean.

[5:02:32] Voice 15: So I just thought I'd point that out.

[5:02:34] Voice 15: We did what we could in terms of the covenant, but I'm not seeing the LTC or staff really address the central issue that Ms. McLean had.

[5:02:44] Voice 15: had but I thought I'd put that in your I just bring that up and I'd like you know Planner Gordon

[5:02:50] Voice 15: to maybe speak to the issues before you and if you want to have further conversation if you're

[5:02:55] Voice 15: willing to have that

[5:02:57] Trustee Luckham (probable): okay so let's go to Planner Gordon and I'm sure there'll be some questions

[5:03:05] Voice 27: thank you chair yeah I to be honest I don't really have much more to add than what regional

[5:03:10] Voice 27: planning manager Stefan Cermak summarized there this does fulfill the LTC resolution that was

[5:03:16] Voice 27: passed to believe at the November meeting we did receive this correspondence earlier on in December

[5:03:24] Voice 27: but missed the December meeting deadline so you're receiving it here and it as I say it does sort of

[5:03:31] Voice 27: swear and swear by the executive director of gizra as to who they're renting to but

[5:03:36] Voice 27: that probably doesn't get to the heart of the issue

[5:03:38] Voice 27: that a member of the public is seeking.

[5:03:42] Voice 27: So I will leave it there.

[5:03:45] Voice 27: If you have further questions,

[5:03:46] Voice 27: yeah, I'd be happy to do what I can to answer them.

[5:03:47] Voice 27: But yeah, nothing more to add really.

[5:03:51] Trustee Luckham (probable): Okay.

[5:03:54] Trustee Luckham (probable): I'm gonna just start off for trustees.

[5:03:58] Trustee Luckham (probable): I guess this is simple questions.

[5:04:00] Trustee Luckham (probable): Are you satisfied with this or do you need more?

[5:04:05] Trustee Luckham (probable): We obviously have some legal obligation as the implication.

[5:04:08] Trustee Luckham (probable): Trustee Patrick.

[5:04:08] Trustee Luckham (probable): I

[5:04:09] Trustee Patrick (probable): don't have any questions at this time in regard to this I think in general as we

[5:04:15] Trustee Patrick (probable): I know like the housing council's looking at what its its purpose is what it does what its

[5:04:21] Trustee Patrick (probable): governance is going to be it's having all those questions at the moment and that's why I push

[5:04:24] Trustee Patrick (probable): sort of the data side is important but it's the who and you know the housing agreements and all

[5:04:30] Trustee Patrick (probable): these these are important tools that we're going to need more of not less of and how we can

[5:04:35] Trustee Patrick (probable): and administer them better going into the future

[5:04:38] Trustee Patrick (probable): so that they're effective.

[5:04:39] Trustee Patrick (probable): So I think that's just something,

[5:04:43] Trustee Patrick (probable): that's the more important issue

[5:04:45] Trustee Patrick (probable): that we need to resolve for me at the moment

[5:04:48] Trustee Patrick (probable): is how do we make sure housing agreements

[5:04:50] Trustee Patrick (probable): can be well-managed.

[5:04:51] Trustee Patrick (probable): Okay, Peter Grove.

[5:04:57] Voice 22: If my memory serves me correctly,

[5:05:00] Voice 22: the concern was the amounts of the rent being charged

[5:05:04] Voice 22: and that the local trust committee had a responsibility

[5:05:08] Voice 22: responsibility, according to Jenny McLean, to monitor those. And to that end, I think she

[5:05:17] Voice 22: suggested we were meant to review their rental rates on a regular basis, which clearly we haven't

[5:05:23] Voice 22: done. But it was something along those lines, because this doesn't do anything, I don't think,

[5:05:27] Voice 22: in terms of what she was looking for.

[5:05:33] Voice 11: Yeah, I

[5:05:35] Trustee Luckham (probable): tend to agree. So I guess the question becomes,

[5:05:38] Trustee Luckham (probable): comes what further information do you specifically want over and above this which appears to be

[5:05:47] Trustee Luckham (probable): what the rental charges are and the increases associated with those rental charges

[5:05:52] Trustee Luckham (probable): and are in order to fulfill our obligation of the agreement of which we're a party right and

[5:06:02] Voice 22: i can't remember the details of that obligation but we have an obligation and we're not fulfilling

[5:06:07] Voice 22: filling it i don't think um

[5:06:12] Voice 11: so what advice do we need

[5:06:15] Trustee Luckham (probable): some advice or do we need a motion or

[5:06:17] Trustee Luckham (probable): well

[5:06:18] Voice 22: i need to i i'd need to look at what the obligations are and uh and um then proceed

[5:06:25] Voice 22: accordingly so i would ask staff to review the local trust committee's obligations with regard

[5:06:31] Voice 22: to the the housing agreement and report as to whether or not we are meeting those obligations

[5:06:41] Trustee Luckham (probable): any remark from staff on that that seems a little difficult but

[5:06:45] Voice 15: i think planet gordon might want to

[5:06:48] Voice 15: speak to it but if not i'd be happy to am i wrong

[5:06:51] Voice 27: uh go go ahead yeah i i had a comment about the

[5:06:56] Voice 27: um i guess powers of the ltc as laid out in the housing agreement but if if you have further

[5:07:02] Voice 27: comment please go ahead yeah i

[5:07:04] Voice 15: was going to mention the same thing on page 119 to 124 of

[5:07:08] Voice 15: you this agenda um you have a copy of the covenant and the ltc can read it um to interpret as they

[5:07:17] Voice 15: feel fit and individually and collectively and you can decipher for yourself what what

[5:07:24] Voice 15: obligations you have you've met the obligations uh you're not really obliged to do anything but

[5:07:29] Voice 15: when you ask for something they the um the other party must provide it in certain circumstances

[5:07:35] Voice 15: which you have done what page

[5:07:37] Voice 11: number is that oh

[5:07:39] Voice 15: i said i think i said 119 to 126 something like

[5:07:43] Voice 15: that um and so you've done that you've asked for sort of what you can in terms of uh you know

[5:07:50] Voice 15: requiring them to provide you some information the real i suppose crux of the matter is again

[5:07:56] Voice 15: this maximum rent on page 121 which is a table provided for you the app or the applicant or

[5:08:02] Voice 15: or pardon me, the operator or the head of the Gizra

[5:08:06] Voice 15: did provide the LTC at our previous meeting

[5:08:09] Voice 15: their interpretation of the rents

[5:08:11] Voice 15: and how it's broken down.

[5:08:13] Voice 15: And I think as planner,

[5:08:14] Voice 15: or planner, sorry, I was going to call planner Patrick.

[5:08:16] Voice 15: That's interesting.

[5:08:17] Voice 15: Trustee Patrick pointed out,

[5:08:20] Voice 15: this has shown a weakness when it comes to

[5:08:23] Voice 15: how we administer it and trying to anticipate

[5:08:26] Voice 15: how to tease apart the service costs that they charge

[5:08:30] Voice 15: versus the rent charge.

[5:08:32] Voice 15: And if they don't keep good books, I don't see how we could get more information from them that they may not really have.

[5:08:37] Voice 15: So staff would struggle if we've responded back to you to get more information than you've been provided merely.

[5:08:44] Voice 15: But I think the lesson here is in their minds, they provided information in their minds.

[5:08:51] Voice 15: They've satisfied the agreement. Staff have not seen a reason to disagree because we don't have evidence other than that.

[5:08:58] Voice 15: so but it does show a weakness in the future saying oh if you're charging a service agreement

[5:09:04] Voice 15: um it's we need to keep better track of that from the get-go and we did bring this up at the

[5:09:10] Voice 15: rezoning stage of their other facility um because i know myself i was working on the application

[5:09:15] Voice 15: and i was that's the first time it came to my attention that they charge your service fee and i

[5:09:20] Voice 15: was sort of shocked that they considered that affordable and and then we delved into it further

[5:09:26] Voice 15: and staff ultimately concurred with them

[5:09:29] Voice 15: that the two costs are separate.

[5:09:31] Voice 15: And as long as one,

[5:09:32] Voice 15: as long as you don't have to charge a service fee,

[5:09:35] Voice 15: then indeed it could still be within the affordable rates.

[5:09:37] Voice 15: There are two different things.

[5:09:38] Voice 15: However, it's a lesson learned is really,

[5:09:41] Voice 15: I guess what I'm getting to.

[5:09:42] Voice 15: And that's what I think the staff's report would be back,

[5:09:44] Voice 15: but we need to do a better job

[5:09:45] Voice 15: of ensuring it doesn't happen again.

[5:09:48] Voice 15: But that being said,

[5:09:49] Voice 15: the LTC may wish to have more action on this

[5:09:52] Voice 15: and we'll take your guidance if you wish to give it to us.

[5:09:55] Voice 22: if I may

[5:09:56] Voice 22: so I must admit I

[5:09:58] Voice 22: didn't really spend the amount of time on this

[5:10:01] Voice 22: but basically

[5:10:03] Trustee Luckham (probable): you have to speak to the microphone

[5:10:04] Trustee Luckham (probable): I

[5:10:05] Voice 22: should have spent more time on this

[5:10:07] Voice 22: I didn't think there was an issue

[5:10:09] Voice 22: but

[5:10:09] Voice 22: they are charging the base rent

[5:10:13] Voice 22: then and then on top of that

[5:10:15] Voice 22: they charge the service fee

[5:10:16] Voice 22: is that right?

[5:10:18] Voice 22: they are

[5:10:19] Voice 22: still charging that same base rent

[5:10:22] Voice 22: but the service fee changes

[5:10:24] Voice 22: from year to year

[5:10:28] Voice 15: i'm not sure yeah i'm not sure how they charge the service fee precisely i think planner gordon

[5:10:33] Voice 15: might be able to answer that better he's has a he's a younger memory and he's closer to the

[5:10:37] Voice 15: material i'll

[5:10:39] Voice 27: just offer my recollection of it was the november 2021 meeting where

[5:10:43] Voice 27: you had harry barnes the executive director of gizra come and speak um and sort of i think

[5:10:50] Voice 27: uh expressed some difficulty in perhaps in separating the two um in terms of what is

[5:10:56] Voice 27: a what is what would be considered inclusive of the rent charge versus what is the support services

[5:11:02] Voice 27: charge um but did in their in his 2021 uh letter there try to break down what is considered the

[5:11:09] Voice 27: rental charge and that's based on the increases in the consumer price index as well so um i don't

[5:11:16] Voice 27: know if that's helpful but yes there was there was some uh i think difficulty in in distinguishing

[5:11:22] Voice 27: between the two charges as to what is considered rent because you know by zoning they are required

[5:11:30] Voice 27: to provide certain services and obviously the charge has to be I suppose additional to the

[5:11:39] Voice 27: rent so it's sort of which how do you want to draw that line?

[5:11:42] Voice 22: Well my inclination is to get our

[5:11:43] Voice 22: lawyers to advise on this because I think it's beyond my pay grade.

[5:11:51] Voice 15: I'm interested to see there's

[5:11:52] Voice 15: a lot of chiming in going from our two attendees um but sorry that's for you mr chair i should

[5:11:59] Trustee Luckham (probable): i wasn't paying attention because the town hall portion of the meeting is uh indeed my apologies

[5:12:05] Trustee Luckham (probable): yeah um yeah i want to keep the composition of this table at this time um but it just if i uh

[5:12:15] Trustee Luckham (probable): not seeing trustee patrick's hand popping out i just want to ask about subsection f in that

[5:12:20] Trustee Luckham (probable): section on page 122 of our agenda in in maximum rent five it does and is this

[5:12:28] Trustee Luckham (probable): correct that the owner subsection F is that pertinent to the questions that are

[5:12:35] Trustee Luckham (probable): being asked for which we should have answers and have we asked that question

[5:12:40] Trustee Luckham (probable): or do we have that information or not

[5:12:43] Voice 27: yeah I think sure that was that was what

[5:12:48] Voice 27: was supplied in or what was asked for by the ltc and supplied by gizra in their 2021 letter

[5:12:55] Voice 27: um whether or not it uh included sufficient detail to satisfy f as maybe for debate i don't know that

[5:13:03] Voice 27: it's a a rental charge for a record of rental charges for each month of occupancy um certainly

[5:13:10] Voice 27: just sort of breaks down the general rent charge and increases uh in connection to the increases

[5:13:17] Voice 27: and consumer price index but I don't know how far down the road the LTC would

[5:13:22] Voice 27: like to go in terms of sort of auditing the bookkeeping of of Gisra in a sense

[5:13:27] Voice 27: by requiring that month by month rental charge I mean it is it is there in the

[5:13:33] Voice 27: housing agreement that is can be requested by the LTC so perhaps some

[5:13:39] Voice 27: more specificity could be requested but I don't know what information would be

[5:13:43] Voice 27: forthcoming and

[5:13:45] Trustee Luckham (probable): at the end of the day what's the objective here and I realize that's not our

[5:13:52] Trustee Luckham (probable): objective but the line of inquiry of members

[5:13:57] Voice 15: I think that's a pretty clear answer Mr. Chair if

[5:13:59] Voice 15: you don't mind me answering and the answer is that these increased densities were provided

[5:14:05] Voice 15: on the LTC agreeing to housing agreements and that was to provide affordable housing

[5:14:13] Voice 15: Now, Gisra itself, their model is supportive housing, and that supportive and affordable housing seems to be clashing a bit, whereby if you want to stay at a Gisra location, you have to sign up to their support system, which they add on to the affordable housing rent that they agreed to.

[5:14:35] Voice 15: so then the debate is is it still affordable and and that's a difficult question for staff to

[5:14:42] Voice 15: reconcile they they are the the applicants said that they are charging affordable rents but on

[5:14:48] Voice 15: top of it they are charging for a service fee for all the extra support services which of course is

[5:14:53] Voice 15: makes a lot of sense and there's a vast need in the for that and that's why they're expanding

[5:14:58] Voice 15: Yeah. And

[5:15:00] Trustee Luckham (probable): I would ask then, I get the drift of it, ask then, that is not really covered in the housing agreement that is before us. And that's where the shortfall lies.

[5:15:13] Voice 15: It's the description of supportive housing and what its composition is. Absolutely. I totally agree.

[5:15:20] Trustee Luckham (probable): Okay. Trustees,

[5:15:21] Trustee Luckham (probable): anything, any action you want to contemplate this further? Do you want to hear from members of the public?

[5:15:30] Trustee Luckham (probable): vice chair or sorry whatever

[5:15:33] Trustee Patrick (probable): i am what hat do i have on yeah it's always when we get late um

[5:15:38] Trustee Patrick (probable): i think at this point if we're going to expend energy right now i'd like to expend energy on

[5:15:46] Trustee Patrick (probable): improving our how we manage housing agreements and i think that's where i'd rather see staff's

[5:15:52] Trustee Patrick (probable): time at this moment um we learn we improve uh as we go along and um i think we're going to only

[5:16:00] Trustee Patrick (probable): see more housing agreements because it's a it's an important tool and we're going to need this tool

[5:16:04] Trustee Patrick (probable): to to work out of the situation that we're in so that's where i would prefer to see the the energy

[5:16:10] Trustee Patrick (probable): go

[5:16:12] Voice 22: well i think that's useful but we have i'm sorry i keep coming back to the fact that we have

[5:16:17] Voice 22: an obligation and i'm not sure that we are um addressing our obligation so

[5:16:24] Trustee Luckham (probable): taking that very

[5:16:26] Trustee Luckham (probable): simple question um you did suggest we should get a legal opinion so i guess that would become

[5:16:31] Trustee Luckham (probable): should we seek a legal opinion on whether or not the trustees the ltc's obligation is being met

[5:16:37] Trustee Luckham (probable): with regards to this uh agreement

[5:16:39] Voice 11: precisely any

[5:16:43] Trustee Luckham (probable): remark from staff or trustee patrick

[5:16:46] Trustee Luckham (probable): notwithstanding you don't want to waste energy on

[5:16:49] Trustee Patrick (probable): i'm trying not to waste energy but could one of us

[5:16:51] Trustee Patrick (probable): either peter or i go meet with the uh executive director at gizra and understand you know take

[5:16:57] Trustee Patrick (probable): get into a deep dive in conversation and try to understand from you know what they're saying and

[5:17:03] Trustee Patrick (probable): all of that in this process so that we're not taking staff time right now but we take the

[5:17:08] Trustee Patrick (probable): political time to understand this um and i think a good conversation with the executive director

[5:17:13] Trustee Patrick (probable): would probably get you there.

[5:17:16] Trustee Luckham (probable): Yeah, I think you're probably right.

[5:17:18] Trustee Luckham (probable): It's certainly a good place to go, much more collaborative.

[5:17:23] Trustee Luckham (probable): So does that mean you're volunteering or appointing?

[5:17:27] Trustee Patrick (probable): If I have to, I will happily.

[5:17:31] Voice 22: It seems to me, I mean, I have a great offer,

[5:17:34] Voice 22: but it seems to me that that's a staff matter.

[5:17:37] Voice 22: The time

[5:17:39] Trustee Luckham (probable): that happens was,

[5:17:42] Trustee Luckham (probable): yeah, so I had my link lost there,

[5:17:44] Trustee Luckham (probable): there, which is the regular satellite tracking?

[5:17:48] Voice 22: I think it should be done on a staff-to-staff basis.

[5:17:52] Voice 22: I'm not sure that we should be having that discussion.

[5:17:58] Trustee Luckham (probable): Now, Planner Gordon, I believe, has

[5:18:01] Trustee Luckham (probable): had conversations with the director there,

[5:18:05] Trustee Luckham (probable): whatever they call themselves.

[5:18:09] Voice 27: I have certainly had correspondence

[5:18:11] Voice 27: with the executive director, Harry Barnes, there,

[5:18:14] Voice 27: mostly in relation to relay the request to the LTC.

[5:18:19] Voice 27: i could perhaps you know pending ltc resolution follow up on the letter sounds like the letter

[5:18:25] Voice 27: of november night or 2021 would be the avenue of inquiry the ltc would like to pursue if i'm

[5:18:31] Voice 27: hearing that correctly to get a bit more detail on the rental charges is that is that what i'm

[5:18:37] Voice 27: hearing i guess the some clarity of the question would be helpful if staff were to pursue it i

[5:18:42] Voice 27: guess

[5:18:42] Trustee Luckham (probable): um yeah and then you know i don't know uh stefan sermac we don't often get into this kind

[5:18:49] Trustee Luckham (probable): of depth of discussion about process and staff versus political is um would staff and an

[5:18:56] Trustee Luckham (probable): appointed member of the ltc be perhaps a best solution where as a political person can obviously

[5:19:03] Trustee Luckham (probable): ask a political question and staff can ask a technical question um i'd seek your advice so

[5:19:10] Voice 15: yeah you summarized it well it um as the local elected officials certainly on salt spring no

[5:19:16] Voice 15: We've had numerous meetings whereby staff and a single elected official meet with whomever about whatever type thing.

[5:19:22] Voice 15: So I certainly have no problems with going through that process.

[5:19:26] Voice 15: I do think this is an important question.

[5:19:29] Voice 15: I think you have someone in the community who has brought it up time and time again.

[5:19:33] Voice 15: And I think it comes at the heart of housing issues.

[5:19:37] Voice 15: And I think it's important we get it right going in the future.

[5:19:40] Voice 15: I will say that I think it's difficult to go back in the past to correct it.

[5:19:44] Voice 15: so if we're looking what we can do in the future it may be something to the effect of what

[5:19:48] Voice 15: are you asking them to provide you every year going forward because that's generally the

[5:19:54] Voice 15: what the agreement says and asking them to meet what you know the various clauses in this agreement

[5:20:01] Voice 15: going forward so and you know and it could be that you know the LTC learned something and the

[5:20:08] Voice 15: staff learned something both technical and sort of political going forward so I'd encourage that

[5:20:12] Voice 15: conversation but i'd also encourage the ltc to think going forward i think taking a punitive

[5:20:17] Voice 15: measure towards this development uh would be um well it'd be difficult

[5:20:22] Trustee Luckham (probable): counterproductive yeah

[5:20:24] Voice 22: if i

[5:20:25] Voice 22: may i would certainly if we were starting a fresh i would seek legal advice to make sure

[5:20:30] Voice 22: we did it correctly so in basic being consistent with that i would seek legal advice to tell us

[5:20:36] Voice 22: what we should be doing now to meet our obligations because i simply don't know

[5:20:42] Voice 15: well if i may mr chair your obligations are up to you as per the agreement so you don't have

[5:20:48] Voice 15: any obligations other than what the ltc seeks in this agreement and that is you may ask for

[5:20:53] Voice 15: information you may do certain things but you don't have to do anything so when you say obligations i

[5:20:58] Voice 15: assume you're talking about what you must do and you must not do anything well

[5:21:04] Trustee Luckham (probable): so you know i'm

[5:21:06] Trustee Luckham (probable): I'm tending to lead towards that meeting with an appointed member of the LTC and a staff member.

[5:21:13] Trustee Luckham (probable): And I think the objective from that meeting maybe should be to define a reporting, regular reporting from GISRA to the LTC that would satisfy our needs.

[5:21:26] Trustee Luckham (probable): needs. And then that would be the learning opportunity to determine what a future agreement

[5:21:34] Trustee Luckham (probable): might include based upon this. This is a very real learning opportunity and I think we need

[5:21:42] Trustee Luckham (probable): to take that opportunity to learn. And then indeed provide some transparency. I think

[5:21:49] Trustee Luckham (probable): that's another part of this to the community about what is actually happening there because

[5:21:54] Trustee Luckham (probable): it definitely seems gray um is there any uh is that a reasonable summary and assumption

[5:22:02] Trustee Luckham (probable): just ask everybody in the room and then um trustee patrick are you prepared to work with staff to

[5:22:10] Trustee Luckham (probable): facilitate that okay um uh stefan peter grove sure

[5:22:15] Voice 22: well thank you laura i mean i suspect i will still

[5:22:18] Voice 22: be wanting legal advice before we make any decisions so well

[5:22:22] Trustee Luckham (probable): that's fair let's see what

[5:22:24] Trustee Luckham (probable): we get and maybe we'll get enough to satisfy ourselves or not okay but certainly you know

[5:22:31] Trustee Luckham (probable): peter the next agreement that we enter into with anybody needs to be uh developed based upon this

[5:22:39] Trustee Luckham (probable): learning opportunity and

[5:22:41] Voice 22: legal advice yeah

[5:22:42] Trustee Luckham (probable): so uh i'm just going to help facilitate this i would

[5:22:45] Trustee Luckham (probable): move that does staff work with trustee patrick to facilitate um a discussion with gisra regarding

[5:22:53] Trustee Luckham (probable): uh annual reporting how's that and

[5:22:57] Voice 22: i'll second that and

[5:23:00] Trustee Luckham (probable): i'll wait for

[5:23:01] Voice 11: sarah to tell me she got

[5:23:02] Voice 11: that hi uh should i share my screen just that'd

[5:23:13] Voice 30: be a good idea

[5:23:13] Voice 11: yeah okay uh you need meet with

[5:23:46] Voice 11: um in between patrick yeah that seems

[5:23:56] Trustee Luckham (probable): to me i think that gets the drift of it does that look

[5:23:59] Trustee Luckham (probable): good to you uh trustee patrick guess you're gonna be carrying this

[5:24:03] Voice 11: forward and of course uh

[5:24:10] Voice 11: the staff uh

[5:24:14] Trustee Patrick (probable): regular reporting to the

[5:24:17] Voice 11: ltc to the ltc

[5:24:18] Voice 11: yeah thank you okay

[5:24:25] Trustee Patrick (probable): and it and is this in

[5:24:28] Trustee Patrick (probable): particular to just the meadow brook location not meadow lane or would we be i guess metal lane

[5:24:34] Trustee Patrick (probable): doesn't exist

[5:24:35] Trustee Patrick (probable): yet but i think the

[5:24:38] Trustee Luckham (probable): two agreements we don't very yeah okay we don't have an agree

[5:24:41] Trustee Luckham (probable): housing agreement yet for the yes

[5:24:43] Trustee Patrick (probable): we do we

[5:24:44] Trustee Luckham (probable): do so then it would apply to both yeah okay

[5:24:51] Trustee Luckham (probable): mr chair just

[5:24:52] Voice 15: put a just pluralize the housing agreements oh

[5:24:55] Trustee Luckham (probable): perfect yeah and you know this is

[5:25:00] Trustee Luckham (probable): um for everybody's benefit i think here we're not we're not trying to create too much trouble

[5:25:11] Trustee Luckham (probable): so uh that was moved do i have a seconder

[5:25:13] Voice 6: yes just

[5:25:15] Trustee Luckham (probable): to go thank you um and then any further

[5:25:18] Trustee Luckham (probable): discussion so i'll call vote all those in favor so that carries unanimously so let's hope this

[5:25:28] Trustee Luckham (probable): advances the conversation and provides us some answers and at least provides us a better

[5:25:32] Trustee Luckham (probable): understanding of where we're at today so if there's nothing further on this item and thank

[5:25:37] Trustee Luckham (probable): I want to thank the members of the public that were so keen to engage, but it's one of those things that is difficult with the meeting because the trustees on the meeting and here we are.

[5:25:48] Trustee Luckham (probable): And hopefully the outcome has at least gone in the direction you'd like to see it go.

[5:25:54] Trustee Luckham (probable): go. The next item here, then, is our next upcoming meeting. Stefan flagged right at the beginning of

[5:26:03] Trustee Luckham (probable): the meeting that we should make the decision today as to whether or not they're going to be

[5:26:08] Trustee Luckham (probable): electronic or not, or provide that flexibility for electronic. And so let me ask Stefan,

[5:26:15] Trustee Luckham (probable): on what would you like to see here in terms of direction for the meeting in February and March

[5:26:26] Trustee Luckham (probable): and April for all matters?

[5:26:28] Voice 15: Well, thank you, Mr. Chair. Really, what I'd like the LTC is to give

[5:26:32] Voice 15: staff direction whether or not you want to be meeting again electronically. Now, I recognize

[5:26:37] Voice 15: that it might be premature to make that decision. I can fully respect that. And if you don't want

[5:26:42] Voice 15: to make that decision today that's um that's fair uh of course but the i i put it on the agenda

[5:26:49] Voice 15: hoping you would talk about it because it's just a lot easier for you to pass a resolution than it

[5:26:53] Voice 15: is to do resolution without meeting it's kind of it's taxing for all of you to do i don't know how

[5:26:57] Voice 15: many emails you have to do but it's you know like half a dozen throughout the day so so that's that's

[5:27:03] Voice 15: my main thought it's more efficient if you pass a resolution today if you want to have an electronic

[5:27:08] Voice 15: meeting. If you just want to wait and see how COVID's doing and all the provincial orders and

[5:27:13] Voice 15: stuff, that's your choice. Well, go whichever way you want us to go.

[5:27:18] Trustee Luckham (probable): Okay, and I guess we have to

[5:27:20] Trustee Luckham (probable): make a decision one way or the other, because otherwise it will require an RWM. We can't

[5:27:27] Trustee Luckham (probable): say schedule an electronic meeting unless some other factor comes into play.

[5:27:37] Voice 15: It would be preferred

[5:27:38] Voice 15: to make a decision right

[5:27:39] Voice 22: well i'm certainly prepared to make that decision i mean we can

[5:27:43] Voice 22: cancel it and change it if we really feel obliged to but my suspicion is that for at least one more

[5:27:49] Voice 22: month we will be meeting electronically yeah

[5:27:52] Trustee Luckham (probable): and you know i'm just i just dialed up the covet map

[5:27:56] Trustee Luckham (probable): and statistics here and 172 new cases in vancouver island the it's still a fairly steep curve that

[5:28:05] Trustee Luckham (probable): It continues to be rising this month.

[5:28:08] Trustee Luckham (probable): So I think it might be wise to schedule electronic

[5:28:13] Trustee Luckham (probable): and we can always change it out of that if we have to.

[5:28:16] Trustee Luckham (probable): What do

[5:28:16] Voice 22: we do about the room rental?

[5:28:19] Trustee Luckham (probable): Oh, unfortunately, that's a dilemma that Stefan will have to deal with.

[5:28:23] Voice 15: Well, if you'd like, we currently have Rob Pingel sitting in the room at the church

[5:28:28] Voice 15: making sure that any people that wander into that meeting space are accommodated.

[5:28:33] Voice 15: So

[5:28:33] Trustee Luckham (probable): we're paying for it.

[5:28:34] Voice 15: that's right you're paying for it and you're that's uh you're shooting live from there i

[5:28:39] Voice 15: believe in a sense

[5:28:39] Trustee Luckham (probable): cost of doing business i

[5:28:42] Voice 15: agree so let's

[5:28:44] Trustee Luckham (probable): do it okay i have

[5:28:46] Trustee Luckham (probable): a trustee patrick as

[5:28:48] Trustee Luckham (probable): well but um did

[5:28:50] Voice 15: you want to have a resolution i drafted on screen i'm not sure i can't remember

[5:28:54] Voice 15: if i sent

[5:28:55] Voice 15: it or not but uh well

[5:28:56] Trustee Luckham (probable): i thought it would be as simple as uh the next meeting moves

[5:29:00] Trustee Luckham (probable): that the next meeting of february the 15th be electronic okay

[5:29:04] Voice 15: well that's easy enough that's

[5:29:06] Voice 15: we don't have to get complicated

[5:29:07] Trustee Luckham (probable): trustee patrick

[5:29:08] Trustee Patrick (probable): well i can either speak to the motion um i'm fine

[5:29:10] Trustee Patrick (probable): with passing the motion and then if we have some you know miraculous uh change that numbers drop

[5:29:15] Trustee Patrick (probable): as fast as they are yes we could go back to being in person so right this saves one one process for

[5:29:21] Trustee Patrick (probable): one admin person okay uh

[5:29:25] Trustee Luckham (probable): so let's get a motion on the floor somebody can make it i thought we had

[5:29:31] Trustee Luckham (probable): oh well okay i moved at uh the february 15th uh meeting of the salt spring local trust committee

[5:29:37] Trustee Luckham (probable): be held electronically and

[5:29:39] Voice 22: i already seconded it so i'll second it any

[5:29:43] Trustee Luckham (probable): further discussion all those

[5:29:45] Trustee Luckham (probable): in favor so that carries thank you stefan for bringing that to our attention and uh we'll see

[5:29:50] Trustee Luckham (probable): if that makes your life any easier or not um you know uh trustees i i think that concludes

[5:29:57] Trustee Luckham (probable): That concludes our business today, and I want to thank.

[5:30:00] Trustee Luckham (probable): both all of you have staff included very much for the information and the reporting

[5:30:04] Trustee Luckham (probable): and the decisions that were made the discussions that we had all good work I thank you let's call

[5:30:12] Trustee Luckham (probable): for adjournment thank

[5:30:13] Voice 14: you bye-bye

[5:30:14] Trustee Luckham (probable): that carries goodbye thanks

[5:30:18] Voice 14: everybody thanks