Salt Spring Island Local Trust Committee special meeting, January 20, 2022

[0:00:08] Voice 6: uh jane

[0:00:10] Voice 2: and and dan appeared and carly appeared as attendees but not as participants and i was

[0:00:15] Voice 2: just able to promote uh malice jane and carly yeah

[0:00:19] Voice 1: i checked the invites and everything was

[0:00:20] Voice 1: correct in the back end so i'm not sure but we should just proceed yeah okay good luck thanks

[0:00:26] Voice 3: mark thank you uh do we know i see that the recording has started in the live custom i i

[0:00:32] Voice 3: I did try the link from the website a few minutes ago.

[0:00:37] Voice 3: It didn't work, but perhaps it is now.

[0:00:40] Voice 3: We have one.

[0:00:41] Voice 2: It looks like we have one person as an attendee.

[0:00:44] Voice 3: Yeah.

[0:00:47] Voice 3: Right.

[0:00:48] Voice 3: So hopefully it's working now.

[0:00:51] Voice 3: And in any case, it'll be recorded and it's not a public participation event in any case.

[0:01:01] Voice 3: The

[0:01:02] Voice 1: live stream is up, Dan, so you're good to go.

[0:01:04] Voice 1: Yes, I can

[0:01:04] Voice 3: see that. Thank you very much. Good morning, everyone. And I guess, welcome to 2022. And we're back in this format. Nice to see you all. We're meeting, this is a special meeting of the Galeano Local Trust Committee.

[0:01:25] Voice 3: uh in order to consider one event i want to take a moment to just uh just indicate what we're going

[0:01:35] Voice 3: to do but also acknowledge that of course we're grateful to be living in and working across the

[0:01:41] Voice 3: traditional territories of the coast salish peoples um and for those of you on uh galliano

[0:01:48] Voice 3: of course there's a deep tradition of the coast salish peoples of many uh from many um uh

[0:01:54] Voice 3: backgrounds, but also the

[0:01:56] Voice 3: Penelakut First Nation

[0:01:57] Voice 3: that has a long

[0:02:00] Voice 3: history in that area.

[0:02:02] Voice 3: I'm always struck by, as

[0:02:04] Voice 3: I go around and sort of read some

[0:02:06] Voice 3: of the histories of the various areas of how

[0:02:09] Voice 3: mobile the

[0:02:10] Voice 3: various Coast Salish

[0:02:12] Voice 3: First Nations and

[0:02:13] Voice 3: the groups were, that they were

[0:02:16] Voice 3: coming back and forth across the Salish

[0:02:18] Voice 3: Sea and around the Salish Sea from all

[0:02:20] Voice 3: parts of

[0:02:21] Voice 3: of this gorgeous area.

[0:02:25] Voice 3: And we're very privileged to be living and working here now.

[0:02:28] Voice 3: And glad to see you.

[0:02:32] Voice 3: It's great to see the two local trustees,

[0:02:35] Voice 3: Jane Wolverton and Tahira Rockefeller.

[0:02:38] Voice 3: Nice to see you.

[0:02:41] Voice 3: We had a brief moment in the fall

[0:02:43] Voice 3: where we got to see each other in person for a while.

[0:02:45] Voice 3: Hopefully we'll be back there soon

[0:02:47] Voice 3: if this goes as the public health orders are very hopeful that it will be.

[0:02:53] Voice 3: We're taking this step, however, in the anticipation that the pandemic may continue.

[0:03:00] Voice 3: We know and note with some concern and sadness, of course,

[0:03:06] Voice 3: that the hospitalizations are going up quite rapidly in the province.

[0:03:10] Voice 3: And we're hoping for a quick plateau and reduction soon.

[0:03:16] Voice 3: soon, but we have to watch it and be careful, and we have to adapt, as we've been doing for

[0:03:23] Voice 3: 22 months now, almost exactly 22 months. It was March 16th, I believe, we started to enter into

[0:03:33] Voice 3: this new way of producing. Anyway, this is a special meeting. You'll also see Robert Kojima,

[0:03:38] Voice 3: who's the regional planning manager on the call. Thank you for joining us. I saw briefly Brad

[0:03:48] Voice 3: Smith in the background and Carly Emm is here. She's our minute taker. I'm not sure who else

[0:03:54] Voice 3: is here. I don't see anybody else on the list except in the background. I know we have Robin

[0:04:02] Voice 3: Elchuk who's running the controls. So as I said, today is going to be purely electronic. This is a

[0:04:08] Voice 3: special meeting for what are considered to be urgent matters under the provisions of the

[0:04:18] Voice 3: current administrative public participation bylaws, sorry, the meeting procedures bylaws

[0:04:26] Voice 3: to allow us to adopt new procedures so that we can go ahead and have electronic meetings as and

[0:04:34] Voice 3: when we need them uh in in the future um in short when we were doing this process in up until the

[0:04:43] Voice 3: end of september of 2021 we were doing so pursuant to uh the emergency uh orders from the province

[0:04:50] Voice 3: who effectively suspended our our legislative and and bylaw provisions to allow us to to do meetings

[0:04:58] Voice 3: in this format uh those emergency health orders or the emergency orders from the province expired

[0:05:05] Voice 3: at the end of september um we were in the process of working our way through to getting to the point

[0:05:10] Voice 3: where we could do what we're trying to do electronically uh but we were went back to

[0:05:16] Voice 3: in person meetings you if you've been you may know that we had two of them i believe

[0:05:21] Voice 3: correct me where that we had two i believe october and the end of november or was the

[0:05:26] Voice 3: the beginning of december yeah and so we had two in-person meetings um which was great to be back

[0:05:34] Voice 3: on the island we we truly felt that it was not the time to be having an in-person meeting on

[0:05:40] Voice 3: on our next scheduled meeting which is february the 7th is it i got that right um yes uh and so

[0:05:48] Voice 3: we felt this process to allow us to do that so we have an agenda which is basically to consider

[0:05:53] Voice 3: to consider the new bylaw, which is put forward as bylaw number, I'm sorry, I was researching around 282, which is in the agenda package to consider to allow us to have an electronic meeting going forward.

[0:06:13] Voice 3: So there's a very short agenda. So I've called us to order. Is there anything else that either of the trustees wish to add to the agenda?

[0:06:20] Voice 3: no okay so thank you we'll take the agenda approved as as um provided uh and and uh so

[0:06:29] Voice 3: the next thing is the only order of business then is the galeano bylaw 282 for consideration

[0:06:36] Voice 3: um rpm kojima do you want to introduce this and then we can have a conversation

[0:06:41] Voice 3: thank

[0:06:41] Voice 2: you chair so chair rogers outlined the context of this um the changes to the legislation

[0:06:49] Voice 2: and the ending of the ministerial order allowing for electronic meetings and so with the changes

[0:06:56] Voice 2: to the legislation local governments can now hold regular meetings electronically

[0:07:01] Voice 2: but to do that you need to amend your meeting procedures bylaws so with that this would be

[0:07:10] Voice 2: presents a new whole new meeting procedures bylaw rather than making an amendment to the existing

[0:07:16] Voice 2: The existing one was adopted quite some time ago and presents the latest version or the most recent version of the meeting procedures bylaw, which is based on Salt Springs version of the meeting procedures of their meeting procedures bylaw, which was adopted or substantially amended in 2014.

[0:07:37] Voice 2: So in addition to the electronic meeting provisions for regular meetings, there are some other

[0:07:47] Voice 2: there would be some other changes if the bylaws adopted some I'll just go through there in

[0:07:53] Voice 2: the bullets in the staff report.

[0:07:55] Voice 2: Some are fairly minor like that the first meeting of the term would be determined by

[0:08:01] Voice 2: by RWM rather than by the chair.

[0:08:04] Voice 2: With the electronic meeting provisions,

[0:08:06] Voice 2: it would establish that instead of a minimum

[0:08:08] Voice 2: of two meetings per year,

[0:08:09] Voice 2: there would be a minimum of two in-person meetings per year.

[0:08:14] Voice 2: The notice for electronic meeting provisions would be added.

[0:08:19] Voice 2: And then there's some new sections

[0:08:20] Voice 2: that come from the Salt Spring version

[0:08:23] Voice 2: that are proposed to be included in this.

[0:08:26] Voice 2: Section on delegations, section on order and decorum,

[0:08:29] Voice 2: section authorizing local trustees to invite presentations to the local trust

[0:08:34] Voice 2: committee a section on public participation procedures um also add i just sent an email

[0:08:42] Voice 2: to the to the ltc that chair rogers caught an error in the version of the bylaw it didn't

[0:08:50] Voice 2: include in section three the provisions in the current bylaw for uh posting a meeting meeting

[0:08:58] Voice 2: meeting notices on island in addition to at the island's trust office so i've sent a wording that

[0:09:05] Voice 2: would uh put that old language back in okay

[0:09:13] Voice 3: um so trustees i i uh i uh open for comments or

[0:09:20] Voice 3: questions from you um presuming uh we put that language back into section three and amend the

[0:09:26] Voice 3: bylaws uh do you have any commentary i have a bit but i'd like to hear what you have to say before

[0:09:31] Voice 3: yeah trustee wolverine um

[0:09:33] Voice 5: okay in section seven uh talks about any two members may call a special

[0:09:38] Voice 5: meeting by giving notice uh by telephone or written notice and i wonder if we can uh add in

[0:09:44] Voice 5: there uh also via email so

[0:09:54] Voice 6: that's one yeah i would think

[0:09:55] Voice 6: written notice would include by email

[0:09:57] Voice 6: so it

[0:10:03] Voice 3: could say written notice bracket um hard copy or electronic yeah

[0:10:09] Voice 5: um in the uh section 18

[0:10:14] Voice 5: the delegations a delegation period limited to 15 minutes in duration um i'm not sure we want to

[0:10:25] Voice 5: limit the delegation period i mean it would depend on the issue there could be

[0:10:30] Voice 5: um many delegations on a particular issue um or not so that i was a little concerned about that

[0:10:39] Voice 5: and um there is the same with the public participation um period being limited to 15 minutes

[0:10:51] Voice 5: it's in sorry in number 34 and then there was in number 50 the sentence there's I think there's a

[0:11:08] Voice 5: either a comma missing it goes to means that the that they okay so for the duration of the

[0:11:17] Voice 5: of an LTC meeting conducted by electronic or other communication means that is open to the public

[0:11:23] Voice 5: a designated staff member shall be in attendance and then it should be I think comma attend at the

[0:11:29] Voice 5: place or would that be also attend electronically no

[0:11:33] Voice 2: I think it's it's that's a dead error that's

[0:11:36] Voice 2: just to be one or the other attendance shall be in attendance and just strike out attend okay

[0:11:42] Voice 5: Okay. But would that include electronic attendance? Because

[0:11:50] Voice 5: no.

[0:11:54] Voice 3: So, and this is a question I have. So this, this new procedure bylaw still requires there to

[0:12:02] Voice 3: be a location that someone theoretically could show up at to watch the, and the idea would be,

[0:12:12] Voice 3: my understanding would be that if we were having an electronic meeting, in addition to making

[0:12:16] Voice 3: it available in this format over zoom or whatever electronic meetings we do they would they would

[0:12:22] Voice 3: still require that there would be a location uh normally would be the victoria office where

[0:12:28] Voice 3: someone theoretically could attend and watch if they wanted to correct

[0:12:33] Voice 3: and how would a staff what

[0:12:35] Voice 3: how would we stop that who would be the person

[0:12:37] Voice 2: so if the meeting is during business hours regular

[0:12:40] Voice 2: business hours the office would be open to the public you know there would be staff in attendance

[0:12:44] Voice 2: But it is a consideration for regular meetings that extend past business hours.

[0:12:51] Voice 2: So there would have to be a second, you know, the basically probably the planner would be in the office, but there would have to be a second person in the office as well to allow people to enter and just to be a second presence there.

[0:13:10] Voice 2: And that's a legislative requirement.

[0:13:13] Voice 2: it is

[0:13:14] Voice 3: it's still it's still the i mean i knew that was the legislative requirement that's still

[0:13:20] Voice 3: the registry you still have to have a location correct

[0:13:23] Voice 2: i

[0:13:24] Voice 3: mean so and and i guess at some point

[0:13:27] Voice 3: we need to clarify whether that could be jane wolverton sitting in the south hall um or does

[0:13:36] Voice 3: it have to be a staff person

[0:13:37] Voice 2: uh it says a designated staff member yeah it is

[0:13:42] Voice 2: yeah it has to

[0:13:43] Voice 2: to be staff right

[0:13:44] Voice 3: because part of the beauty of zoom is that people don't have to travel and

[0:13:49] Voice 3: it's very efficient okay um so i think we okay so there's another amendment we need to make is to

[0:13:56] Voice 3: take out the second attend yeah um

[0:13:59] Voice 3: so we'll need to amend that trustee rockefeller did you have i

[0:14:03] Voice 3: have some broader comments but there's

[0:14:05] Voice 5: also a question from the uh one of the attendees

[0:14:08] Voice 5: or the attendee there

[0:14:12] Voice 3: is oh oh we have a question um so is eden toff uh the answer is no

[0:14:22] Voice 3: um i did that the provisions of the bylaw would be that there uh that if we decide to have an

[0:14:32] Voice 3: electronic meeting um there would not be a an on island in-person venue to watch the meeting

[0:14:40] Voice 3: Yeah. I

[0:14:41] Voice 2: would just clarify this. It's not required, but doesn't preclude someone from, you know, setting up a space and having the Zoom call.

[0:14:52] Voice 3: Right. So the purpose of this is, frankly, is that, I mean, as a fallback, as a provision to allow us to do these meetings in a safe and inclusive way.

[0:15:08] Voice 3: way. So I have a broader consideration. Oh, yes.

[0:15:12] Voice 3: Sorry.

[0:15:13] Voice 7: I just want to ask one question, chair. I'll just thank you, Robert.

[0:15:17] Voice 7: Would that include Carly as a staff person or would.

[0:15:22] Voice 7: No, she's not islands trust staff per se.

[0:15:25] Voice 7: She's the designee

[0:15:29] Voice 3: of the director of planning services.

[0:15:32] Voice 3: As I understand it, because that's the way the minutes read. Right.

[0:15:36] Voice 3: but she's not a staff person per se.

[0:15:39] Voice 7: Yeah, thanks.

[0:15:39] Voice 7: Just that would have been an option perhaps.

[0:15:45] Voice 3: I'll be frank.

[0:15:46] Voice 3: I have a bit of a broader consideration here,

[0:15:50] Voice 3: which is the sections that involve,

[0:15:58] Voice 3: that start on that section 18,

[0:16:04] Voice 3: delegations, order and decorum,

[0:16:06] Voice 3: invited presentations and public participation

[0:16:09] Voice 3: patient are all new to the bylaw.

[0:16:12] Voice 3: The current bylaw contains nothing related to any of those.

[0:16:18] Voice 3: And they're drawn word for word from Salt Spring.

[0:16:22] Voice 3: And you said they were adopted in 2014.

[0:16:25] Voice 3: I thought they were more recent than that, but I could be wrong.

[0:16:28] Voice 3: It doesn't matter.

[0:16:30] Voice 3: They're drawn from Salt Spring.

[0:16:33] Voice 3: And I'm a little concerned, and frankly, I will be frank,

[0:16:39] Voice 3: um for public i was a little not i suppose surprised i was a little uh this is not they

[0:16:45] Voice 3: weren't this is not what i had sort of anticipated when we set up this meeting i sort of thought

[0:16:50] Voice 3: we're going to put the electronic provisions into alaska ahead and they do set in place some

[0:16:56] Voice 3: restrictions around both public participation and delegations that don't currently exist in

[0:17:04] Voice 3: a formal way we tend to do a bit more ad hoc um i make decisions or we may as a group make

[0:17:11] Voice 3: decisions about what can and can't come and i'm a little i'm i'm a i i'm a little um hesitant to

[0:17:18] Voice 3: adopt those without any public input um because they do put some limitations on public participation

[0:17:27] Voice 3: although they can

[0:17:28] Voice 3: be waived of course um by unanimous consent of the local trust committee

[0:17:32] Voice 3: but I hate to be I have to do that and I I not to complicate matters but I wondered what trustees

[0:17:39] Voice 3: would think about sort of removing those sections and have them come back to us in a public meeting

[0:17:44] Voice 3: to to talk through and and hear any considerations about it I know that this complicates things for

[0:17:53] Voice 3: um the RPM and the staff because it would mean we'd have to approve the bylaw that we we might

[0:17:59] Voice 3: might approve today um and then have to amend that bylaw later in in in our term and um and then and

[0:18:08] Voice 3: both of those would have to be approved by um uh by uh by the executive and the staff would have

[0:18:15] Voice 3: to bring another another uh amendment to the to the table but i must admit i am a little concerned

[0:18:22] Voice 3: about about approving restrictions on delegations uh time frames order and not so much the order

[0:18:29] Voice 3: and decorum and public participation without having the community have an opportunity to weigh

[0:18:37] Voice 3: in on those. So do you guys have any thoughts about those, my thoughts on that?

[0:18:45] Voice 5: I would agree,

[0:18:46] Voice 5: but I'd like to hear what Trustee Rockefeller has to say overall.

[0:18:54] Voice 4: I don't really, I mean,

[0:18:58] Voice 4: I think that they can be waived and I think that we often set limits with around that area. So

[0:19:03] Voice 4: So I'm not overly concerned because we often have public participation and we make it as long as it wants.

[0:19:11] Voice 4: So, I mean, I think it's if you guys have a problem with it, I'm happy to support, you know, more participation with the community, like to further this discussion.

[0:19:20] Voice 4: But I'm also I don't think it unfairly limits public participation because it can be waived at any opportunity.

[0:19:27] Voice 4: Yeah.

[0:19:31] Voice 3: Yeah. RPM.

[0:19:33] Voice 3: So,

[0:19:34] Voice 2: another thought or suggestion, you know, we're constantly being encouraged to do everything

[0:19:41] Voice 2: consistently across local trust areas, particularly in terms of administrative bylaws, and this

[0:19:46] Voice 2: may be something that, you know, if these particular provisions, which came from Salt

[0:19:52] Voice 2: Spring, are not appropriate for other LTCs, it may be something for even trust counsel

[0:20:01] Voice 2: or perhaps executive to turn its mind to coming up with a whole new model bylaw

[0:20:09] Voice 2: that is more acceptable to the whole range of local trust areas.

[0:20:16] Voice 3: Yeah, and here's my consideration.

[0:20:21] Voice 3: It's not even so much that they're very problematical.

[0:20:24] Voice 3: Well, there's a few things that I want to think about.

[0:20:27] Voice 3: Like, for example, I can't think of a town hall slash public participation section that on Caliano that only lasted 15 minutes, which is, yeah, Christy Rockwell.

[0:20:41] Voice 4: Sorry, I think I misunderstood. I thought it was 15 minutes per delegation.

[0:20:45] Voice 3: No, no, if you go to the public participation, it says the

[0:20:48] Voice 4: public

[0:20:49] Voice 3: participation period limited to 15 minutes in duration.

[0:20:54] Voice 3: It's section 434.

[0:20:55] Voice 3: for?

[0:20:56] Voice 4: Yeah, I was reading that. I assumed it was just per person because we often give 10 to 15

[0:21:01] Voice 4: minutes. And that's why I was like, that seems like lots of time. It is

[0:21:05] Voice 4: lots of time.

[0:21:05] Voice 3: If I let

[0:21:07] Voice 3: delegates talk for 15 minutes, not delegates, town hall participants for 15 minutes, our meetings

[0:21:15] Voice 3: would last till the next day.

[0:21:17] Voice 4: Well, that's why I thought it seemed perfectly reasonable, but I

[0:21:19] Voice 4: guess because I just

[0:21:20] Voice 4: didn't assume. Yeah, I mean, that would be problematic on Galliano than having

[0:21:25] Voice 4: having those restrictions that tight.

[0:21:27] Voice 4: We would be waiving them every meeting.

[0:21:29] Voice 4: So my apologies, I misread that.

[0:21:33] Voice 3: Yeah, Trustee Wolford.

[0:21:35] Voice 5: Yeah, I also think that it sends a message,

[0:21:40] Voice 5: in my mind, it sends a message that we do not want

[0:21:43] Voice 5: to hear very much from the public.

[0:21:47] Voice 5: I mean, I would rather leave it open

[0:21:51] Voice 5: and then we determine at the meeting.

[0:21:54] Voice 5: I mean if we have 20 people who want to speak on a matter then that's one thing if we have two

[0:21:58] Voice 5: that's another issue but I don't think we want to um indicate at all that we are kind of reducing

[0:22:08] Voice 5: the um public participation that would be my my feeling right

[0:22:14] Voice 3: and and I you know I mean with all

[0:22:17] Voice 3: respect to Salt Spring it's a different dynamic in two ways one is um and even the order of

[0:22:24] Voice 3: public participation, which is in section 40, doesn't make a lot of sense for Galliano. It

[0:22:33] Voice 3: makes sense for Salt Spring, and I know they have a very defined way, but that's because their

[0:22:37] Voice 3: agendas, even compared to Galliano's, are huge. They'll often have 10 or 12 applications on their

[0:22:45] Voice 3: agenda for a day. I mean, they just have to have a much more rigorous approach to this, or they'll

[0:22:51] Voice 3: never get through their agenda um i mean just they'll never do it because i i only i chaired

[0:22:57] Voice 3: it once uh and because the chair uh luckham was away and i shared salt spring once it's and it's

[0:23:04] Voice 3: you know it's a it's like a small town right it's um it's very different and uh when you have a

[0:23:12] Voice 3: dozen applications on the agenda my my suggestion would be and i just and i know this is a bit

[0:23:19] Voice 3: administratively cumbersome for the for the rpm um is i guess my bigger concern is not even so much

[0:23:27] Voice 3: the content is is to pass those sections into our procedures bylaw without having any uh parts

[0:23:36] Voice 3: any input from the community about what might be appropriate is i think a bit i find a bit

[0:23:42] Voice 3: troublesome. And it's pretty clear to me that even compared to two years ago, although Galeano

[0:23:53] Voice 3: folks on the island pay attention to what the work we're doing is pretty carefully,

[0:24:02] Voice 3: but even compared to two years ago, the communities are watching what we're doing

[0:24:07] Voice 3: quite a bit more and want to have input into things so my suggestion would be to make the

[0:24:13] Voice 3: two small amendments that we talked about one in section three one in section um was it 50

[0:24:21] Voice 3: 50 uh and then um amend it by removing uh sections 18 to um to 40 and ask the staff

[0:24:35] Voice 3: and amend it by removing those, renumber it,

[0:24:38] Voice 3: and then bring it back, but bring those sections back

[0:24:41] Voice 3: to the local trust committee at a future local trust committee meeting

[0:24:45] Voice 3: for our consideration.

[0:24:47] Voice 3: And then we can hear in a town hall or from commentary

[0:24:51] Voice 3: from the community what they think of those provisions.

[0:24:54] Voice 3: There's a number of very experienced former trustees

[0:24:59] Voice 3: and people have been involved with the local trust committee

[0:25:02] Voice 3: for years on Galeano who occasionally often have very good ideas and so that's my suggestion I

[0:25:11] Voice 3: don't know what you I know that this makes difficulty for the staff but the intent of

[0:25:16] Voice 3: this meeting in my view was to allow us to have the electronic meeting on February the 7th

[0:25:21] Voice 3: put in place the the provision the the ability to do that and and then we can consider all of

[0:25:28] Voice 3: of these some of which are extremely good suggestions and then we can work our way

[0:25:33] Voice 3: modify them and put them in but it may end up with a scenario where we don't have exactly the

[0:25:38] Voice 3: same bylaw as salt spring and i know that staff would like us to have as much consistency as

[0:25:45] Voice 3: possible i mean i know that's an agenda and frankly i've pushed that agenda i think there

[0:25:49] Voice 3: should be there should be as much consistency as possible but there is some differentiation

[0:25:54] Voice 3: association uh island island and i'm guessing you're going to get a similar response when you

[0:25:59] Voice 3: go to south pender this afternoon um with exactly the same and liskiti it's i noticed it's exactly

[0:26:07] Voice 3: the same proposal on liskiti and i'm guessing you're going to get a similar uh response there

[0:26:12] Voice 3: i don't know that but uh i don't know what other trustees think of my suggestions okay um so going

[0:26:23] Voice 5: with

[0:26:23] Voice 3: going ahead with those amendments okay so then uh could i get someone to amend a section

[0:26:30] Voice 3: three with the language from uh rpm kojima this morning it came in about 15 minutes before the

[0:26:39] Voice 3: meeting started oh

[0:26:42] Voice 6: right um okay

[0:26:48] Voice 5: um

[0:26:50] Voice 3: sorry i can find it

[0:26:51] Voice 5: okay

[0:26:53] Voice 3: it's uh where is it there it is

[0:26:59] Voice 3: so we need to amend it to add the words quote on island that is acceptable accessible to the public

[0:27:07] Voice 3: public. Yes.

[0:27:10] Voice 3: After the words bulletin board. Right.

[0:27:19] Voice 5: I would say after the schedule should

[0:27:23] Voice 5: be posted on a bulletin board located at the office of the island's trust and on island

[0:27:30] Voice 5: at a place that it's blah blah blah.

[0:27:32] Voice 3: On island that is accessible. The current language in

[0:27:39] Voice 3: the bylaw says that the schedule should be posted on a bulletin board on island that

[0:27:43] Voice 3: is accessible to the public and located at the office of islands trust okay

[0:27:48] Voice 6: that sounds fine

[0:27:48] Voice 6: so

[0:27:50] Voice 3: did you get carly can you sort of the motion would read from uh trustee wolverton that section

[0:27:56] Voice 3: three be amended to read quote the schedule shall be posted on a bolton board on island that is

[0:28:02] Voice 3: accessible to the public located at the office of the islands trust i don't know do you get a

[0:28:12] Voice 3: cop do you get a copy of the emails from robert to the i'll

[0:28:16] Voice 2: forward it i'll forward it to carly

[0:28:17] Voice 2: as well

[0:28:18] Voice 4: thank you that'd be great yeah

[0:28:19] Voice 3: oh i'm sorry i didn't know i assumed you got those

[0:28:28] Voice 5: beautiful sunny day out here yeah

[0:28:31] Voice 3: same here okay so did you get that carly um

[0:28:36] Voice 5: yes i'll get that

[0:28:37] Voice 5: thanks okay

[0:28:38] Voice 3: so that's been moved by trustee wolverton and and uh second is it seconded by

[0:28:43] Voice 3: trustee rockefeller are there any further discussions regarding that provision if not i'll

[0:28:47] Voice 3: call the the vote all in favor thank you that passes unanimously and then let's do amend section

[0:28:53] Voice 3: Section 50 by removing the word attend.

[0:28:58] Voice 3: I think that's all

[0:28:59] Voice 3: it requires, right?

[0:29:01] Voice 6: Yes.

[0:29:02] Voice 3: Okay, so that's moved by Trustee Wolverton,

[0:29:05] Voice 3: then seconded by Trustee Rockefeller.

[0:29:07] Voice 3: You've got that Carly, I assume?

[0:29:12] Voice 4: Yeah, got it, thanks.

[0:29:14] Voice 3: Thanks, I'll call the vote.

[0:29:15] Voice 3: All in favor?

[0:29:16] Voice 3: That passes unanimously.

[0:29:18] Voice 3: And then, sorry.

[0:29:20] Voice 5: Do we need to amend

[0:29:20] Voice 5: Section 7 to add email

[0:29:22] Voice 5: or is written taken to include?

[0:29:25] Voice 5: that's

[0:29:26] Voice 3: a good question let me just find it again if you'd like to do that maybe just say add the

[0:29:35] Voice 3: words bracket um electronic or what do you even call a letter these days hard copy is that what

[0:29:44] Voice 6: is

[0:29:44] Voice 3: that the term yeah

[0:29:46] Voice 6: sure

[0:29:49] Voice 3: if you'd like to do that yeah

[0:29:51] Voice 6: so

[0:29:53] Voice 3: we could put to amend section seven

[0:29:56] Voice 3: to add the words

[0:29:59] Voice 3: It's Brad.

[0:30:00] Voice 3: bracket electronic or hard copy bracket after the word written notice lines

[0:30:12] Voice 5: two three I'm sorry I

[0:30:17] Voice 3: didn't hear you say sorry

[0:30:18] Voice 5: lines two and three sort of

[0:30:20] Voice 3: yeah yeah I think I think written notice will

[0:30:23] Voice 3: do it's the only place written notice uh appears yeah okay Carly did you get that yeah got it

[0:30:31] Voice 3: thanks okay so that's been moved and seconded uh any discussion all in favor that passes

[0:30:39] Voice 3: unanimously and then i guess um my suggestion is is to amend bylaw one draft bylaw 282

[0:30:50] Voice 3: to by removing sections 18 through 40

[0:30:57] Voice 3: and requesting staff to bring those sections back

[0:31:06] Voice 3: to a future regular local trust committee.

[0:31:20] Voice 3: So that's, I'll move that.

[0:31:24] Voice 3: And then that's been seconded by Trustee Wolverton.

[0:31:29] Voice 3: Is there any discussion about that from any of the trustees?

[0:31:31] Voice 3: me okay so um all in favor of that motion thank you so it passes unanimously and then

[0:31:40] Voice 3: i guess the last step uh rpm cow uh kojima sorry

[0:31:45] Voice 6: you

[0:31:46] Voice 3: both have both our rpms have names that start

[0:31:49] Voice 3: with k um i just realized that actually yeah

[0:31:54] Voice 3: is that we um uh we talked about the fact whether

[0:31:59] Voice 3: whether we need to give them like three readings formally.

[0:32:02] Voice 3: And I think we decided we needed to do that.

[0:32:05] Voice 2: Yeah. Separate, separate readings.

[0:32:07] Voice 3: So what that means is that you can't just read the motion as it's written

[0:32:11] Voice 3: there, but you, that, that I need each of you to get to say,

[0:32:16] Voice 3: the bylaw as amended be given first reading and then we'll vote on that.

[0:32:21] Voice 3: So can someone do that? Go ahead.

[0:32:26] Voice 3: You

[0:32:26] Voice 5: can do the first reading. Yeah.

[0:32:28] Voice 3: The

[0:32:28] Voice 5: Galliano Island Local Trust Committee

[0:32:30] Voice 5: bylaw number 282 cited

[0:32:32] Voice 5: as Galliano Island Local Trust Committee

[0:32:34] Voice 5: meeting procedure bylaw

[0:32:36] Voice 5: number 282

[0:32:38] Voice 5: 2022 as amended

[0:32:40] Voice 5: be given first reading.

[0:32:43] Voice 3: Okay, that's seconded.

[0:32:44] Voice 3: Okay, all in favor?

[0:32:46] Voice 3: Any discussion?

[0:32:48] Voice 3: No? All in favor? Thank you. That passes.

[0:32:50] Voice 3: Go ahead.

[0:32:55] Voice 5: The Galliano Island Local Trust

[0:32:58] Voice 5: Committee bylaw number 282 cited

[0:33:00] Voice 5: as Galliano Island Local Trust Committee meeting bylaw procedure bylaw number 282 2022 as amended

[0:33:09] Voice 5: be given second reading okay

[0:33:11] Voice 3: seconded all by trustee Rockefeller all in favor go ahead

[0:33:17] Voice 3: the

[0:33:19] Voice 5: Galliano Island Local Trust Committee bylaw number 282 cited as Galliano Island Local Trust

[0:33:24] Voice 5: Committee meeting procedure bylaw number 282 2022 as amended be given third reading

[0:33:32] Voice 3: Okay. Seconded. All in favor? Okay. And then there's a second motion.

[0:33:41] Voice 5: Do you hear it? Do you want to do it?

[0:33:42] Voice 3: Sorry, a third motion. I guess it's a fourth motion at this point.

[0:33:48] Voice 4: I move that the Galliano Island Local Trust Committee bylaw number 282,

[0:33:52] Voice 4: stated as Galliano Island Local Trust Committee Meeting Procedures bylaw number 282, 2021,

[0:33:58] Voice 4: as amended, be forwarded to the Secretary of the Island's Trust for approval by the Executive

[0:34:03] Voice 4: executive committee okay

[0:34:05] Voice 3: that's been seconded all in favor i

[0:34:08] Voice 5: have a question okay go ahead

[0:34:10] Voice 3: should

[0:34:10] Voice 5: it be 2021 or 2022 uh

[0:34:15] Voice 3: it should be it should be 2022 yeah it's the same as the one

[0:34:20] Voice 3: about yeah thank you for catching that okay thanks um anything else all in favor

[0:34:29] Voice 3: that passes unanimously just for the record for the for anybody watching the recording or the

[0:34:35] Voice 3: the meeting um the intention is for the executive committee to take up this bylaw by rwm um that's

[0:34:45] Voice 3: a resolution without meeting uh because we don't have another meeting scheduled till february the

[0:34:51] Voice 3: third and we want to try get this in place and then it would come back to our local trust

[0:34:56] Voice 3: committee for adoption by resolution without meeting so that we can proceed on february the

[0:35:02] Voice 3: the 7th with a an electronic meeting that's the intention so hopefully that all plays out the way

[0:35:09] Voice 3: we we planned it life is life is a bit tenuous these days you never know what's going to happen

[0:35:16] Voice 3: I know I was talking to the director of administrative our CFO effectively our chief

[0:35:22] Voice 3: financial officer I know that for example in her department a lot of her staff is off

[0:35:27] Voice 3: there's a lot of illness around and we never know when that's going to happen so

[0:35:31] Voice 3: So thank

[0:35:32] Voice 3: you for making this happen, RPM Kojima, and thank you to Robin for making this happen.

[0:35:38] Voice 3: Is there any other business?

[0:35:40] Voice 2: No, I'll just, as you said, I'll just make the changes to the bylaw, and then we'll start the RWM process for executive committee.

[0:35:47] Voice 3: Thanks. I really appreciate it, Robert.

[0:35:49] Voice 3: I know there's a big push for consistency in trying to get this done.

[0:35:53] Voice 3: And I appreciate that I personally, as the chair and as a vice chair, have put a bit of a spanner in that works.

[0:36:02] Voice 3: And to the extent that it creates administrative problems, I apologize.

[0:36:09] Voice 3: Okay.

[0:36:11] Voice 6: Okay.

[0:36:12] Voice 3: I think that's it.

[0:36:13] Voice 3: Then we'll adjourn.

[0:36:14] Voice 3: And if there's no other business, nice to see you.

[0:36:17] Voice 3: Thank you for making this happen.

[0:36:18] Voice 3: And we'll adjourn at 1040.

[0:36:19] Voice 3: Thanks, Carly.

[0:36:20] Voice 3: Take care.

[0:36:21] Voice 3: Bye-bye.

[0:36:21] Voice 3: Bye.