Ballenas-Winchelsea Local Trust Committee special meeting, January 24, 2022

[0:00:02] Trustee Luckham: All right, good morning, everyone.

[0:00:05] Trustee Luckham: I just wanted to

[0:00:08] Voice 2: let you know.

[0:00:14] Voice 2: Well, we can't hear anything you're saying, Dan,

[0:00:17] Trustee Luckham: but we get the notion that you're on Gambier

[0:00:21] Trustee Luckham: and your internet connection has not improved

[0:00:24] Trustee Luckham: since the last time you were there.

[0:00:26] Trustee Luckham: Give us a thumbs up if you can do that.

[0:00:32] Voice 7: Tongue

[0:00:33] Trustee Luckham: up, gone away.

[0:00:34] Trustee Luckham: There you go.

[0:00:36] Trustee Luckham: Usually phones in.

[0:00:40] Trustee Luckham: maybe he will phone back in. In the meantime, I think I'm going to,

[0:00:45] Trustee Luckham: are you phoning in now, Dan? No.

[0:00:56] Voice 2: Look at that. We've got a meeting agenda. Thank you, Lori.

[0:01:01] Voice 2: Are you there, Dan? No. Oh, well, that's interesting because I just

[0:01:10] Trustee Luckham: heard Dan say no.

[0:01:13] Voice 5: Well, I'm going to try again to phone in. I tried and it was as broken up as this is.

[0:01:20] Voice 5: i'm gonna

[0:01:21] Voice 5: try again well

[0:01:23] Trustee Luckham: this is actually all right at the moment maybe

[0:01:25] Voice 8: just turn your video

[0:01:26] Voice 8: off uh dan and see if the well

[0:01:28] Voice 5: i did that too okay let's go okay so uh here i'm guessing that's

[0:01:36] Voice 5: part of the problem do

[0:01:39] Voice 6: we need to record this one uh

[0:01:42] Voice 2: yeah are you recording laurie

[0:01:48] Voice 2: perfect

[0:01:49] Trustee Luckham: all right good morning everyone this is the executive committee uh acting as a local

[0:01:53] Trustee Luckham: Trust Committee for the Bolinas Winchelsea Islands. This is a special meeting today in

[0:02:00] Trustee Luckham: order to consider meetings by law. My name is Peter Lockham. I'm elected on Thetis Island. I'm

[0:02:11] Trustee Luckham: the chair of the executive committee and I just want to recognize that we're all meeting broadly

[0:02:17] Trustee Luckham: here today across the Coast Salish Territory here in the Bolinas Winchelsea Islands.

[0:02:24] Trustee Luckham: The nations that I know have direct interest in that area are, of course, the Sinemo and

[0:02:31] Trustee Luckham: Snananas, but I imagine the Klayaman probably reach out that far, as well as many other

[0:02:36] Trustee Luckham: nations that would have traversed the Salish Sea since the beginning of time.

[0:02:43] Trustee Luckham: and so grateful to be here and live and work here and uh indeed belenus winchelsea

[0:02:50] Trustee Luckham: islands are a special place and and with very small population and that's why the executive

[0:02:59] Trustee Luckham: committee is manages that region on everybody's behalf um i have with me today a trustee uh

[0:03:07] Trustee Luckham: Councillor Sue Ellen Fast from Bowen Island.

[0:03:10] Trustee Luckham: Trustee Laura Patrick, elected on Salt Spring Island.

[0:03:14] Trustee Luckham: Trustee Dan Rogers on Keats Island, but in the Gambier-Keats Trust area.

[0:03:21] Trustee Luckham: And in territory is Laurie Foster, ably managing our meeting today.

[0:03:27] Trustee Luckham: And Heather Cowher, who may be over on the other side of the pond

[0:03:32] Trustee Luckham: And in somebody else's territory, maybe if anybody wants to make a territorial recognition of where they're coming from, that'd be terrific.

[0:03:45] Trustee Luckham: Okay, so we have a meeting agenda here before us.

[0:03:49] Trustee Luckham: And I'll just, out of formality, ask if there's any additions or deletions to the agenda.

[0:03:55] Trustee Luckham: I'm not seeing any.

[0:03:57] Trustee Luckham: Then I will adopt the agenda as presented.

[0:04:01] Trustee Luckham: and so the first item on our agenda is the meeting procedures bylaw number 36 for consideration and

[0:04:10] Trustee Luckham: decision and I know that most of you have seen this or a version of it at the LTCs that you

[0:04:21] Trustee Luckham: chair and so I will just maybe ask Heather out of formality for members of the public that

[0:04:28] Trustee Luckham: that might be viewing or watching this from afar or later

[0:04:34] Trustee Luckham: to a brief summary on what the meeting procedures

[0:04:39] Trustee Luckham: by-law update is here for.

[0:04:41] Trustee Luckham: Okay.

[0:04:42] Voice 1: Yeah, so provincial legislation

[0:04:46] Voice 1: and the Islands Trust electronic meeting regulation

[0:04:49] Voice 1: were recently updated to allow all regular meetings

[0:04:54] Voice 1: of LTCs to be conducted electronically.

[0:04:57] Voice 1: They were allowed under temporary emergency orders during COVID, but those were memorialized permanently.

[0:05:05] Voice 1: And so the local meeting procedures bylaw had to be updated in order to be consistent with that, to allow

[0:05:13] Voice 1: for regular meetings.

[0:05:14] Voice 1: So this bylaw amendment would allow for you to have any and all of your meetings electronically if you so chose.

[0:05:21] Voice 1: chose um you will also note that there are some new sections recommended and regarding delegations

[0:05:30] Voice 1: and public participation those are not directly related to the electronic meeting regulation they

[0:05:37] Voice 1: were they were at it because um we don't open up this bylaw very often and we don't know when we'll

[0:05:44] Voice 1: open it up again and there have been some other kinds of topics that staff have have felt um

[0:05:53] Voice 1: would benefit by being in a bylaw um so that everybody's clear on what the procedures are so

[0:05:59] Voice 1: delegations is one of those things public participation are all is another um i will

[0:06:05] Voice 1: note that if you're not ready to put those kinds of provisions in the bylaw um those can be removed

[0:06:13] Voice 1: and I've made a note in the staff report to that effect,

[0:06:16] Voice 1: I hope, that sections 18 through 40

[0:06:20] Voice 1: can be removed from the by-law

[0:06:24] Voice 1: and it won't affect any of the other parts of the by-law.

[0:06:28] Voice 1: So that is a thing.

[0:06:30] Voice 1: And then also you may have note recommendation number five,

[0:06:37] Voice 1: which is not related to the by-law specifically,

[0:06:40] Voice 1: But it's to clarify that while this meeting procedures bylaw would allow for you to have electronic meetings from a regulatory standpoint, our staffing levels are still such that technologically, we don't necessarily have the staff support to have a full electronic meeting.

[0:07:04] Voice 1: And one of the most labor-intensive parts of an electronic meeting is allowing the public to speak, so the public who is attending remotely.

[0:07:16] Voice 1: And of late, we've had LTC meetings where the public has not been able to speak, and it's because of this staffing issue.

[0:07:24] Voice 1: So, the LTC will recognize that this past year, Trust Council was presented with the option of putting a full time staff person into their into the budget for next year and they declined to do that.

[0:07:41] Voice 1: um uh however if if this staffing position is not put into the budget for next year

[0:07:49] Voice 1: um we will continue to have this this issue where we won't be able to to fully function during

[0:07:55] Voice 1: electronic meetings in one way or another or at least that's a potential impact because we just

[0:07:59] Voice 1: don't have the staffing levels to do it so that is what that recommendation is related to um so

[0:08:05] Voice 1: So far, the way that we've had Denman and Moschitti

[0:08:09] Voice 1: pass that resolution and that their resolutions

[0:08:13] Voice 1: there will go to the next FPC meeting for consideration.

[0:08:17] Voice 1: So that's that part.

[0:08:20] Voice 1: And I can answer any questions.

[0:08:23] Trustee Luckham: Okay, very good.

[0:08:24] Trustee Luckham: Thank you very much.

[0:08:26] Trustee Luckham: So are there any questions on this meeting procedure bylaw

[0:08:32] Trustee Luckham: or the verbal report that Heather has provided?

[0:08:38] Trustee Luckham: and if you showed your digital hand roger dan rogers i would uh acknowledge you laura patrick

[0:08:43] Trustee Luckham: oh and i see dan rogers hand is up also go ahead laura patrick and then dan um

[0:08:49] Voice 8: i i understand your

[0:08:51] Voice 8: recommendation five but uh the southern gulf islands as we've been processing um have not

[0:08:56] Voice 8: had this recommendation so we're not going to get a consistent uh approach nor nor do i support this

[0:09:02] Voice 8: that motion, certainly from a WinChelsea Bolaeus standpoint, because of the size of the local trust

[0:09:08] Voice 8: area and issues that we're facing. And I mean, I know, again, where this is not 100% relevant. I

[0:09:22] Voice 8: mean, I'm still concerned on page three of the agenda package where we said, I still think we

[0:09:27] Voice 8: need more work to understand APCs. Just because the regulations are perhaps silent on APCs,

[0:09:33] Voice 8: I'm not certain that that's a mistake, and certainly it's not something that only us are suffering from.

[0:09:40] Voice 8: My reading of the provincial websites, it's very clear that APCs follow the same open meeting rules of councils and local trust committee meetings.

[0:09:51] Voice 8: I mean, that's what's referred to as the same.

[0:09:53] Voice 8: So I think APCs meeting rules come about in a very different way than councils and local trust committees,

[0:10:02] Voice 8: And I think we need to do more work because I don't think it was the intent to just drop them off through legislation and leave them floating without the ability to meet in pandemics.

[0:10:14] Voice 8: And I'll just stop there. I'll point out more comments on the bylaw itself.

[0:10:20] Voice 2: Again, Rogers.

[0:10:23] Voice 5: Thanks. And I apologize for my lack of technological.

[0:10:29] Voice 5: It comes and goes here on Keats today.

[0:10:33] Voice 5: But I hope you can hear me.

[0:10:36] Voice 5: okay uh great so um good morning everyone so uh just reiterate what um

[0:10:43] Voice 5: vice chair patrick said is that those off that option wasn't presented to galliano um and uh

[0:10:52] Voice 5: and we didn't discuss it um the issue of staffing and not being able to have

[0:10:59] Voice 5: uh public participation if we adopted this bylaw that this wouldn't do that and i appreciate the

[0:11:05] Voice 5: fact that the the the cao has flagged this from time to time out of this is an issue can i can i

[0:11:12] Voice 5: get some clarity and maybe some of the vice chairs can answer this for me as well as the rpm my

[0:11:19] Voice 5: understanding is that the issue is that there's a belief that it that there has to be a staff person

[0:11:26] Voice 5: to let people in and out of meetings in order to speak i.e to to allow them to to uh to speak

[0:11:34] Voice 5: during the meetings to promote them and deep and unpromote them etc and that that's the function

[0:11:39] Voice 5: that we say has to be have a staff to it because vice chairs are have too much else on their plate

[0:11:46] Voice 5: in order to do that is that is that the issue for everybody's uh consideration um

[0:11:54] Voice 5: because i've never quite sort of well it's very useful to have uh a staff person there particularly

[0:12:01] Voice 5: particularly when there's technological issues.

[0:12:04] Voice 5: That's the biggest thing.

[0:12:06] Voice 5: I mean, I'm walking through and promoting people in my head anyway,

[0:12:10] Voice 5: and verbally saying that's the next person, promote that person.

[0:12:14] Voice 5: If it's just a matter of clicking a button to do that,

[0:12:19] Voice 5: I've never quite gotten what the problem is.

[0:12:22] Voice 5: Do you know, RPM Cowler, or one of the other vice chairs, what the issue is?

[0:12:28] Voice 1: i can speak from a staffing point of view that um it's not necessarily just as easy as pushing

[0:12:34] Voice 1: a button because especially when the audience members have technological issues or can't get

[0:12:40] Voice 1: in so then you're waiting you know so then that person has to call the staff person behind the

[0:12:47] Voice 1: scenes to try and work out their technical difficulties so there's there's more involved

[0:12:52] Voice 1: in it than that, than just pushing a button. And that, I mean, that is the primary function

[0:13:00] Voice 1: that we're talking about that we've just not been able to do. But what we're also finding

[0:13:05] Voice 1: is that there is more staffing, there still is more staffing needed for what we're doing right

[0:13:13] Voice 1: now than we thought there would be. Like there still is a staffing function behind all of this

[0:13:18] Voice 1: to set up the meetings to help you know pre set up the meeting and deal with um attendees so that's

[0:13:27] Voice 1: my response from a staff perspective yeah

[0:13:29] Voice 5: and that will have to happen anyway yeah the

[0:13:32] Voice 5: setup of the

[0:13:33] Voice 5: meeting and the technological support will happen

[0:13:35] Voice 1: right what

[0:13:36] Voice 5: what the the as i understand the one

[0:13:39] Voice 5: piece that's missing with the public participation for example we had an electronic meeting on

[0:13:45] Voice 5: on Galliano and we were able to allow a delegation

[0:13:52] Voice 5: and an applicant to attend,

[0:13:53] Voice 5: but the town hall participants were not allowed to do that.

[0:13:58] Voice 5: And it was awkward and

[0:14:00] Voice 3: it

[0:14:01] Voice 5: happened on Gabriola.

[0:14:03] Voice 5: It was awkward too.

[0:14:04] Voice 5: And I appreciate it's always been seamless

[0:14:07] Voice 5: with the staffing piece behind the scenes.

[0:14:10] Voice 5: And I appreciate also that the staff

[0:14:13] Voice 5: have a whole bunch of other things to do um but i'm i i do think there is a belief

[0:14:22] Voice 5: that if we change these bylaws to allow for electronic meetings that solves the problem

[0:14:28] Voice 7: and it

[0:14:28] Voice 5: and um and that's going to be problematic when i get to galliano next

[0:14:36] Voice 5: a week two weeks today and if we're not able to have town hall folks coming in that's going to

[0:14:44] Voice 5: be very problematic anyway I just I just putting that out there and I don't know how the other

[0:14:50] Voice 5: vice chairs feel about that as well and I I know FTC touched briefly on this and says let us talk

[0:14:58] Voice 5: about it in in February but we saw the challenges of getting this through trust through trust

[0:15:08] Voice 5: Trust Council to approve $100,000 in June,

[0:15:13] Voice 5: and particularly with the strong considerations

[0:15:17] Voice 5: about the current budget,

[0:15:19] Voice 5: I'm a little concerned how this is going to land

[0:15:22] Voice 5: at Trust Council and Mark.

[0:15:28] Voice 2: Sue Ellen Fast.

[0:15:31] Voice 6: Thank you, Chair.

[0:15:31] Voice 7: Yeah, I agree with recommendation number five,

[0:15:39] Voice 7: all the other ones as well.

[0:15:41] Voice 7: and um number five about needing a full-time staff position here's my experience in the north to add

[0:15:48] Voice 7: to um uh what heather has mentioned um some of the islands have low bandwidth so people

[0:15:55] Voice 7: are there and then they're not there or they think they're there or they're frozen in some awkward

[0:16:02] Voice 7: um um it's almost a privacy thing because they're trying they're struggling or they could freeze

[0:16:10] Voice 7: like this you know and it's it's unfair um to have them frozen like that and recorded um and not be

[0:16:19] Voice 7: able to assist um and that's one of the times when um admin have been able to assist also as heather

[0:16:27] Voice 7: says when people have to call in um it's not just uh town hall it's also the um delegations

[0:16:34] Voice 7: applicants and staff and all of these people are trying to come into a meeting and like Dan I'm

[0:16:42] Voice 7: thinking about the order of people ahead of time and I've had I've run one successful meeting by

[0:16:46] Voice 7: myself uh all by myself uh but that was in uh North Vancouver um where uh I was confident

[0:16:54] Voice 7: in the bandwidth of the facility I was in and uh uh and I had staff in the room with me too

[0:17:02] Voice 7: Jamie was there, and Heather, you were there. And I think there's an issue here about

[0:17:15] Voice 7: open meetings and public participation that goes beyond the technology. And it has some people are

[0:17:23] Voice 7: on other people's phones. There's all kinds of issues. And I noticed that Bowen Island

[0:17:29] Voice 7: municipality and all other municipalities received funding from the province to help

[0:17:34] Voice 7: make adjustments to COVID and but Islands Trust and I believe regional districts

[0:17:41] Voice 7: did not and maybe there's a case to be made for the province to pitch in some funding for

[0:17:50] Voice 7: smaller far-flung communities to come together using this kind of technology if

[0:17:58] Voice 7: um if we have the admin support so uh that's that's my point i think we do need staff and i'm

[0:18:07] Voice 7: i'll be voting for number five recommendation thank

[0:18:13] Trustee Luckham: you so much i see trustee patrick's hand

[0:18:15] Trustee Luckham: up again over to you yeah

[0:18:17] Voice 8: i just wanted to i mean i just wanted to follow up on the questions that

[0:18:20] Voice 8: the uh trustee um rogers had posed um i understand uh that the frustrations and the needs that the

[0:18:29] Voice 8: that staff are reporting in regards

[0:18:31] Voice 8: and that the changes to this by-law

[0:18:32] Voice 8: only implement the ability to have the by-laws

[0:18:35] Voice 8: does not solve our problems.

[0:18:37] Voice 8: I think this isn't on, we do need to solve this.

[0:18:40] Voice 8: Is it worse?

[0:18:41] Voice 8: I don't know.

[0:18:42] Voice 8: I like what trustee Fasta just mentioned with,

[0:18:48] Voice 8: you know, that we weren't eligible for that funding

[0:18:51] Voice 8: and how these meetings were.

[0:18:52] Voice 8: We will need to solve this regardless of the pandemic

[0:18:55] Voice 8: going forward.

[0:18:56] Voice 8: There's been a shift in the way we meet

[0:18:58] Voice 8: and we need to find a successful way to make this work um and um it's going to take some time

[0:19:05] Voice 8: and i like said it's uh it's a it's a it's a to me a much broader and bigger issue than just simply

[0:19:11] Voice 8: asking for more staff at this time okay

[0:19:18] Voice 2: um you'll lower your hand there trustee patrick um

[0:19:22] Trustee Luckham: i'm just going to chime in for a bit here you know i agree this is a much bigger

[0:19:26] Trustee Luckham: bigger issue and probably not to be resolved at the Bolinas-Winchelsea Local Trust Committee.

[0:19:35] Trustee Luckham: But it's not, it's not coincident that executive committee sits as a body with a different hat on

[0:19:42] Trustee Luckham: with a vast amount of experience that may not be obvious in other LTCs, not to discount the

[0:19:50] Trustee Luckham: the natural experience that LTC trustees are having as well.

[0:19:56] Trustee Luckham: But it is a much bigger issue.

[0:19:59] Trustee Luckham: I think it is a federation executive committee potentially engaged conversation to resolve.

[0:20:10] Trustee Luckham: And the APC piece is a significant part of that.

[0:20:13] Trustee Luckham: that. And I think what my take on this whole thing is the reason this is here today and we're

[0:20:21] Trustee Luckham: having this special meeting is a business continuation activity. And we don't know

[0:20:28] Trustee Luckham: what's going to happen next with COVID or anything else for that matter. And we just need to

[0:20:36] Trustee Luckham: get something that enables whatever it is we want to do. And absolutely, Dan and Laura,

[0:20:42] Trustee Luckham: This is not the solution that everybody's looking for.

[0:20:46] Trustee Luckham: It's simply a business continuation model, I guess what I call it.

[0:20:51] Trustee Luckham: I can't grasp what the right wording is there.

[0:20:54] Trustee Luckham: I do support recommendation number five, because I think that as chairs of LTCs, we've got,

[0:21:11] Voice 2: honestly, other things sideways.

[0:21:16] Voice 2: I don't recall

[0:21:17] Trustee Luckham: the last one, but I'm thinking of a particularly nightmarish situation where people weren't able to get in.

[0:21:23] Trustee Luckham: I guess it must have been Salt Spring.

[0:21:25] Trustee Luckham: And then, of course, I think about, you know, all of us have actually honed our skills here and learned and have that ability and desire to learn.

[0:21:35] Trustee Luckham: That may not necessarily be something that future vice chairs or the chair maybe has that ability or experience.

[0:21:44] Trustee Luckham: and the chair's focus should be on the meeting not managing the meeting component and so I'll

[0:21:52] Trustee Luckham: just say that but you know I think that maybe there is a however it is that you wish to advance

[0:21:58] Trustee Luckham: this but certainly the one thing that hasn't come forward on the LTC two LTCs that I sit on

[0:22:04] Trustee Luckham: with respect to this is actually a motion from the LTC to ask executive committee or others

[0:22:13] Trustee Luckham: to contemplate more broader solutions for the future

[0:22:19] Trustee Luckham: that include additional staffing for meeting support.

[0:22:22] Trustee Luckham: But it's not to say that that isn't going on

[0:22:24] Trustee Luckham: in the background anyway, I think we know that.

[0:22:27] Trustee Luckham: So that's my two cents and as chair,

[0:22:31] Trustee Luckham: it's my pleasure to lead or follow

[0:22:35] Trustee Luckham: where you wish to lead us here.

[0:22:37] Trustee Luckham: And so that's sort of a general,

[0:22:40] Trustee Luckham: I think we've maybe had a general conversation here

[0:22:43] Trustee Luckham: hear about the report. And so now I think I'd like to open the floor up to any specific

[0:22:49] Trustee Luckham: questions or amendments associated with the bylaw itself, if you're ready for that. And

[0:22:55] Trustee Luckham: if you're not ready for that, maybe just say so, and we can have some further conversation.

[0:23:01] Trustee Luckham: Otherwise, I'd entertain any discussion or amendments on the actual bylaw amendments

[0:23:07] Trustee Luckham: themselves. Over to you folks. Trustee Patrick.

[0:23:10] Voice 8: Yeah, I move to amend bylaw number 36 by

[0:23:13] Voice 8: removing sections 18 through 40.

[0:23:18] Trustee Luckham: 18 to 40 allegations. Okay, so that's the four new

[0:23:28] Trustee Luckham: sections. Yeah. Okay. Do I have a seconder for that motion? Trustee Rogers. Do you wish to speak

[0:23:39] Trustee Luckham: to the motion trustee patrick yeah

[0:23:41] Voice 8: i i understand the staff's desire to to want to be able to make

[0:23:45] Voice 8: all these uh meeting bylaws the same across all all the uh the various um local trust committees

[0:23:54] Voice 8: i respect that and understand where they're trying to go and uh believe me i think they're they're in

[0:23:59] Voice 8: the right direction but i just think the timing for for this and also doubled by when chelsea

[0:24:05] Voice 8: Los Ibeleos being an area that has a whole population of, I think, two, that it's just not necessary.

[0:24:11] Voice 8: And I don't think the special meeting should be used to standardize these meeting bylaws.

[0:24:20] Voice 2: All right. Anybody else wish to speak to the motion? Trustee Fast?

[0:24:26] Voice 7: Yeah, thank you. I'll be voting against this amendment.

[0:24:31] Voice 7: I have run into situations as a vice chair where I wished we had policies in place at the time, ahead of time, because I don't think leaving a gap in policy around the idea of what is a delegation, order and decorum, defamatory remarks, invited presentations, public participation,

[0:24:58] Voice 7: All of these things, I think, is really helpful to have policy around so that people can feel invited and know what to expect and to be able to run a good community business meeting.

[0:25:14] Voice 7: I have needed them in the northern region.

[0:25:19] Voice 7: I've introduced policies like this into more as policies and guidelines, except for Hornby,

[0:25:30] Voice 7: which adopted some of them, but also at Denman and Gambier-Keats.

[0:25:38] Voice 7: And all of those now have a guideline sheet for participation that is available through

[0:25:47] Voice 7: through the administration clerk who sends out the info to anybody who applies to be a delegation

[0:25:52] Voice 7: and they're on the website and so people can or maybe they're not on the new website but anyway

[0:25:57] Voice 7: the information is available and all the trustees know and are working from the same song sheet in

[0:26:04] Voice 7: terms of of these these rules I noticed application applicants isn't in here which we did put in the

[0:26:12] Voice 7: other ones i really support these i think they're helpful and i think they help prevent um uh

[0:26:19] Voice 7: bad situations happening i use them thank you and staff say they're useful um in in the north

[0:26:28] Voice 7: thank

[0:26:30] Voice 3: you leon dan rogers um

[0:26:34] Voice 5: thanks i'll be i i want to um denote the the anomalous situation

[0:26:41] Voice 5: that no matter what we do,

[0:26:42] Voice 5: there is going to be a divergent situation in the trust

[0:26:49] Voice 5: where a number of islands have stripped these out

[0:26:52] Voice 5: and strip or remove those sections

[0:26:54] Voice 5: and a number of island local trust committees

[0:26:57] Voice 5: have included them.

[0:26:59] Voice 5: We've ended up in that, whatever we do,

[0:27:01] Voice 5: we're going to end up with a different

[0:27:07] Voice 5: approach in different areas just because,

[0:27:10] Voice 5: because, and frankly, I think that's because of the way

[0:27:12] Voice 5: they arrived on for the local trust committees.

[0:27:18] Voice 5: And I don't disagree with Vice Chair Fast

[0:27:23] Voice 5: that these types of rules are,

[0:27:25] Voice 5: these types of rules and bylaws and guidelines

[0:27:30] Voice 5: are helpful to clarify for folks.

[0:27:34] Voice 5: But I will remind her that we debated those at Gambier.

[0:27:40] Voice 5: We changed the original draft.

[0:27:42] Voice 5: They look different on Gambier

[0:27:44] Voice 5: than they look on Denman and Hornby.

[0:27:46] Voice 5: They look different again on Gabriola

[0:27:49] Voice 5: because we again debated them there

[0:27:52] Voice 5: and worked our way through them

[0:27:54] Voice 5: and put in place a series of guidelines on Gabriola

[0:27:57] Voice 5: that look, while the structure's similar,

[0:28:01] Voice 5: similar, some of the specifics are a little different to make everybody a little bit more

[0:28:11] Voice 5: comfortable about the wording, et cetera. Anyway, so in the end, I come around to the same place

[0:28:17] Voice 5: that Trustee Patrick is, which is that I really don't think these kinds of provisions should be

[0:28:24] Voice 5: put in place in a special meeting like this. Now, is it going to have a big impact on the

[0:28:32] Voice 5: Bolivia Swim Chelsea? Probably not. And

[0:28:36] Voice 5: so I sort of thought, oh, does it really matter

[0:28:39] Voice 5: if we adopt these in Bolivia Swim Chelsea, given that I think at most we've had two people show up

[0:28:46] Voice 5: at an LTC and we can adapt the rules. So probably it won't make a large difference. And we could

[0:28:54] Voice 5: could probably just do it.

[0:28:56] Voice 5: But on principle, I really actually

[0:28:59] Voice 5: am a little concerned about adopting some special needs

[0:29:03] Voice 5: as opposed to at an open, regular local trust committee.

[0:29:08] Voice 5: So that's the position I took on Galliano

[0:29:13] Voice 5: and I want to be consistent that that's the position

[0:29:15] Voice 5: I'll take here and I'll probably take a similar position

[0:29:20] Voice 5: when I get to Main Island next week.

[0:29:23] Voice 5: And we're going to end up with this, unfortunately, this bifurcated approach to these bylaws and the trust.

[0:29:31] Voice 5: And I think that's unfortunate, but that's where we're going to end up.

[0:29:35] Voice 5: So I'll be voting in favor of the motion.

[0:29:41] Voice 2: Okay, Dan, thanks.

[0:29:43] Voice 2: It's my opportunity

[0:29:44] Trustee Luckham: to chime in.

[0:29:47] Trustee Luckham: Quite honestly, I think I'm going to, Dan, you raised some good points.

[0:29:51] Trustee Luckham: um um i think i'm also not going to support the motion and the reason

[0:30:00] Trustee Luckham: for that, and I might be repeating other things that were said, but I think it's important to be

[0:30:04] Trustee Luckham: clear about why. I think that this kind of, you know, it's obviously more than guidelines because

[0:30:16] Trustee Luckham: it's a bylaw, but this kind of language that sets up an expectation

[0:30:21] Voice 2: of a process and

[0:30:30] Voice 2: And there's aspects of it, obviously, that for me, it creates a safe place.

[0:30:42] Voice 2: And that's a safe

[0:30:43] Trustee Luckham: place, not just for staff, but I think that that is most important.

[0:30:49] Trustee Luckham: It also creates a safe place for people that may or may not want to come to a meeting where something has arisen that is controversial.

[0:30:59] Trustee Luckham: controversial there are strong feelings on either side of the discussion and if there's any concern

[0:31:09] Trustee Luckham: or fear that a meeting may not be civil some people will not come and those voices are silenced

[0:31:16] Trustee Luckham: and that worries me because i know i've experienced that where people say i didn't come to the meeting

[0:31:23] Trustee Luckham: because i i couldn't do it i wasn't feeling safe and that said maybe the meeting was safe but it's

[0:31:30] Trustee Luckham: nonetheless that fear is out there and so then um so that that's the first point but the other

[0:31:37] Trustee Luckham: thing that's insignificant to note is sure there's only two or three people maybe only two actually

[0:31:46] Trustee Luckham: that are actually full-time residents of the area but i don't know day to day how many people are

[0:31:52] Trustee Luckham: actually out on the islands um but it's difficult to predict who else might come to the meeting

[0:31:58] Trustee Luckham: And again, when there's a significantly controversial issue, it could be anything from where we've seen kayaking operations that want to come into the islands, issues that want to come into the islands, development on Winchelsea, Bolinas-Winchelsea islands that might come into play.

[0:32:19] Trustee Luckham: And there may be other citizens of British Columbia feel it's necessary, or even other citizens within the Islands Trust area that feel that it's necessary to come.

[0:32:27] Trustee Luckham: And they may want to say things that may, and I'm not sure it's all what-if scenarios, I understand that completely.

[0:32:35] Trustee Luckham: But there are other people.

[0:32:41] Voice 2: And

[0:32:41] Trustee Luckham: on that principle piece, Dan, and I really want to respect that, and it does cause me to stop and reflect.

[0:32:48] Trustee Luckham: I think of these this as an administrative bylaw it's we're just you know admittedly there may be a

[0:32:56] Trustee Luckham: lot more discussion and debate about it but what we're doing is setting a also principle we're

[0:33:03] Trustee Luckham: setting a principal position about meeting codes of conduct and process associated with meetings

[0:33:08] Trustee Luckham: and I think we have all experienced situations on our islands where there are scenarios that

[0:33:15] Trustee Luckham: come up that are less than desirable is what i would say and so it is unfortunate i agree with

[0:33:21] Trustee Luckham: that that um this hasn't that it that we're going to end up with different bylaws on each of the

[0:33:27] Trustee Luckham: islands would be lovely if they were the same but as always you have to come to consensus on some of

[0:33:34] Trustee Luckham: these things um so yeah it's about being safe um and and i do think it's administrative in nature

[0:33:42] Trustee Luckham: so um that's my part trustee pat oh

[0:33:47] Voice 8: thank you i want to be clear i'm not debating whether or not

[0:33:50] Voice 8: the decorum and delegate the the material that's been provided here is good or bad

[0:33:54] Voice 8: i'm not debating that um it is important i'm debating the timing and the method in which

[0:34:00] Voice 8: it's being added when we decide when we move to have these series of special meetings it was to

[0:34:06] Voice 8: add the virtual component to the meeting bylaws that we can meet virtually that's what we said

[0:34:11] Voice 8: that's what we did and on Salt Spring I'm glad that's what we did because had this been missing

[0:34:19] Voice 8: from the Salt Spring bylaws because this is taken from Salt Spring and that we had added it we would

[0:34:24] Voice 8: have had quite a public relations problem and I reported that to our last executive committee

[0:34:30] Voice 8: meeting that when the bylaws arrived in our executive package for approval it caught a lot

[0:34:35] Voice 8: of people off guard and they thought we'd implemented a bunch of new things yes their

[0:34:40] Voice 8: administrative bylaws we have the power to do that but we also have to be able to communicate you

[0:34:45] Voice 8: know to to our um our local trust committees and the constituents that live there what we're doing

[0:34:52] Voice 8: and i'm only comfortable with proceeding with adding the virtual meetings at this time because

[0:34:57] Voice 8: that was the expectation that we set up and that's what we were doing and um and i um you know it

[0:35:04] Voice 8: doesn't mean that we can't add this at another time yes it means two steps perhaps but i think

[0:35:09] Voice 8: I think it's the right thing to do.

[0:35:10] Voice 8: So that's why I'm supporting my motion.

[0:35:17] Trustee Luckham: Very good.

[0:35:20] Trustee Luckham: Certainly very thoughtful discussion.

[0:35:26] Trustee Luckham: You are very persuasive, Trustee Patrick, I appreciate it.

[0:35:32] Trustee Luckham: While I'm pondering,

[0:35:33] Trustee Luckham: I'm going to go back to Trustee Sue Ellenfest.

[0:35:37] Voice 7: Thank you.

[0:35:38] Voice 7: Just a quick clarification.

[0:35:40] Voice 7: I don't think that these bylaws need to be identical

[0:35:43] Voice 7: and I don't think I ever said

[0:35:44] Voice 7: they need to be identical across all the local trust areas I think the the point of local trust

[0:35:50] Voice 7: areas and LTCs is that they can tailor these but I think there do does need to be some structure

[0:35:59] Voice 7: or some as Peter Luckham called it the safe safety net or well I guess he didn't say that

[0:36:09] Voice 7: but I would say that I think there needs to be an invitation to the public to participate

[0:36:13] Voice 7: participate, and this is one of the ways we can do it. I think it's an administration

[0:36:18] Voice 7: bylaw, and we can put this in place now for Bolinas Win Chelsea, and we can always change it

[0:36:23] Voice 7: later. It's the same as saying we can just do the virtual meetings now and add the other stuff

[0:36:30] Voice 7: later. We can always change things later. What I'd prefer with Bolinas Win Chelsea, as limited

[0:36:38] Voice 7: limited as the business is, is to have the structure in place now. And if we need to

[0:36:45] Voice 7: change it later, we can. But meanwhile, people feel invited and can have the

[0:36:54] Voice 7: security of seeing what the rules are. Thank you.

[0:37:01] Voice 2: Very good. Thank you for that. Anybody else?

[0:37:10] Trustee Luckham: So I'm sort of thinking, that's the

[0:37:14] Trustee Luckham: the little pause here. I tend to want to be swayed, but I think to come back to this being

[0:37:23] Trustee Luckham: a safe place for meeting. And then I think the question that I have to ask you as trustees of

[0:37:30] Trustee Luckham: this LTC, and admittedly, it may not happen here, it may happen elsewhere. When are we going to find

[0:37:37] Trustee Luckham: the time to have this discussion at this depth, either at this LTC or across the federation?

[0:37:46] Trustee Luckham: and build some of these mechanisms in, when will we, and how long will our meetings potentially

[0:37:55] Trustee Luckham: be unsafe and unwelcoming? And that's, I think, where I struggle. Because with everything else

[0:38:03] Trustee Luckham: that's going on, quite honestly, we're not going to come back to these this term. And if somebody

[0:38:10] Trustee Luckham: disagrees with me, that'd be great. But with everything else on the plate, there are so many

[0:38:14] Trustee Luckham: any discussions to have significant discussions to advance the work of the

[0:38:19] Trustee Luckham: Alamance Trust. And this isn't a roadblock, but there's certainly,

[0:38:23] Trustee Luckham: absolutely, I agree. There are, there is some principled imperative here

[0:38:30] Trustee Luckham: that I'm not sure how to address.

[0:38:33] Voice 2: So I think I'm going to call for the vote and I'll go to.

[0:38:40] Voice 7: Yeah, I was just going to make the motions chair, if you'd like.

[0:38:43] Trustee Luckham: Well, one motion was already made motions on the table.

[0:38:45] Trustee Luckham: all right

[0:38:47] Trustee Luckham: and so that we're debating it and so if there's no further discussion

[0:38:53] Trustee Luckham: i will ask for the vote all those in favor of the motion i believe it's on your screen let

[0:38:59] Trustee Luckham: me just have a quick peek here uh yeah moved um so i have two votes in favor

[0:39:07] Trustee Luckham: and uh lower your hands please and i'll call for those opposed to the motion and i will raise

[0:39:13] Trustee Luckham: my digital hand as opposed um and uh i think that's a tie in which case it fails um

[0:39:23] Voice 2: so um

[0:39:27] Trustee Luckham: thank you i uh you know i don't uh it's unusual in fact as far as the local trust committee goes

[0:39:36] Trustee Luckham: that there's four of us on this committee and it changes things differently than it does at

[0:39:41] Trustee Luckham: ltc's and i guess i'm disappointed to some extent and not in your gym absolutely it's just um

[0:39:47] Voice 2: um it's failed and um all right so then now we have

[0:39:56] Trustee Luckham: uh an alternate uh motion is there anybody

[0:40:00] Trustee Luckham: that wants to make another motion trustee fast over to you okay

[0:40:07] Voice 7: i'll just make the motions that

[0:40:08] Voice 7: are on the screen in front of us that are recommended in the staff package staff report

[0:40:13] Voice 7: number one that executive committee acting as local trust committee bylaw number 36

[0:40:21] Voice 7: that executive committee ask acting as bolinas win chelsea islands local trust committee

[0:40:30] Voice 7: um adopt bylaw number 36 cited as right no

[0:40:38] Voice 2: we're no we're being read a first time

[0:40:40] Voice 2: it's on the screen it's on the screen but

[0:40:45] Voice 7: it says executive committee acting as

[0:40:47] Voice 7: oh as a local trust committee sorry and then what's the verb

[0:40:52] Voice 7: adopt

[0:40:53] Trustee Luckham: we're no we're reading it a first time oh

[0:40:57] Voice 7: right right okay thank you that executive

[0:40:59] Voice 7: committee acting as a local trust committee bylaw number 36 cited as executive committee

[0:41:05] Voice 7: Committee acting as a local trust committee meeting procedures bylaw 2022 be read a first time.

[0:41:13] Voice 2: Do I have a seconder? Oh, thank you, Dan. Seconded. I used to speak to the motion.

[0:41:22] Voice 5: I'm in favor.

[0:41:23] Trustee Luckham: Thank you. Anybody else used to speak to the motion? Dan Rogers.

[0:41:27] Voice 5: Just I'm going to say what I said a little earlier. I'm going to probably I'm going to vote

[0:41:31] Voice 5: in favor of this because I think it's important to get the electronic provisions of the bylaw in

[0:41:36] Voice 5: in place. And we're going to end up with that inconsistency, I believe. However, if it wasn't

[0:41:44] Voice 5: a local trust committee that had a history of lots of community engagement, and I felt like

[0:41:50] Voice 5: the populace was going to weigh in on these provisions, and that they would make a big

[0:41:54] Voice 5: difference, I would probably not be supporting it. But I believe that we can work with these

[0:41:59] Voice 5: with the Valinas Wind Chelsea.

[0:42:01] Voice 5: And by the way, this is example number 312

[0:42:06] Voice 5: as to why the province needs to revisit

[0:42:09] Voice 5: the Islands Trust Act

[0:42:10] Voice 5: because we've got a local trust committee

[0:42:12] Voice 5: with an even number of members to it.

[0:42:15] Voice 5: So we can't break a tie.

[0:42:18] Voice 5: And so anyway, I had never thought of it in Belize,

[0:42:24] Voice 5: but that is yet another flaw in the Trust Act.

[0:42:27] Voice 5: Anyway, I'll be supporting these.

[0:42:30] Trustee Luckham: Thank you, Dan.

[0:42:32] Trustee Luckham: Anybody else?

[0:42:36] Trustee Luckham: So I'm going to support this for an administrative purpose, but I would be very pleased if one

[0:42:43] Trustee Luckham: of the vice chairs wanted to make an additional motion today, and I'm sort of planting a seed

[0:42:50] Trustee Luckham: to think about how it is we might ask executive committee and council to make this a priority

[0:42:57] Trustee Luckham: priority discussion, if that's what we want to have somehow. And that'll get figured out in the

[0:43:03] Trustee Luckham: long run. There was something else there that came up that you said then that I agreed with. But

[0:43:11] Trustee Luckham: anyway, I'll just move on for the moment. So the motion on the floor, are there any other speakers?

[0:43:16] Trustee Luckham: No. All those in favor? And I'm going to try and raise my digital hand this time. I don't know why

[0:43:22] Trustee Luckham: why my digital hand isn't here.

[0:43:24] Trustee Luckham: Let's just go here where I raised hand.

[0:43:26] Trustee Luckham: And so one, two, three.

[0:43:29] Trustee Luckham: Were you going to raise your hand there, Dan?

[0:43:30] Trustee Luckham: Four.

[0:43:31] Trustee Luckham: Okay, so that's four in favor.

[0:43:32] Trustee Luckham: Thank you, everybody.

[0:43:33] Trustee Luckham: Much appreciated.

[0:43:34] Trustee Luckham: So I'll get another motion.

[0:43:36] Trustee Luckham: That passes.

[0:43:41] Voice 6: Would you like me to try and stumble through it again?

[0:43:43] Trustee Luckham: As you wish, yeah.

[0:43:45] Voice 7: That executive committee acting as a local trust committee by law number 36

[0:43:50] Voice 7: cited as executive committee acting as a local trust committee

[0:43:54] Voice 7: meeting procedures bylaw number bylaw 2022 be read a second time let's

[0:44:01] Trustee Luckham: move to have a second

[0:44:02] Trustee Luckham: trustee patrick this time thank you very much um is there any discussion no um i will call for the

[0:44:11] Trustee Luckham: vote all those in favor yeah i'm going to try and do this digital reaction thing here i don't know

[0:44:17] Trustee Luckham: why all these screens are different is that the same at ltc's it's different at every ftc all

[0:44:21] Trustee Luckham: those in favor that carries unanimously thank you very much and the further motion uh leave it to

[0:44:27] Trustee Luckham: to trustee fast if she wishes but at

[0:44:29] Voice 7: executive committee acting as a local trust committee

[0:44:32] Voice 7: bylaw number 36 cited as executive committee acting as a local trust committee meeting

[0:44:38] Voice 7: procedures bylaw 2022 be read a third time so

[0:44:42] Trustee Luckham: it's moved and seconded did i see a seconder there

[0:44:45] Trustee Luckham: thank you um any discussion well i put my hand up to vote already i was

[0:44:51] Voice 2: practicing um all those in

[0:44:53] Voice 2: favor and

[0:44:58] Trustee Luckham: that too carries unanimously thank you and there's one file in the motion with respect

[0:45:04] Trustee Luckham: to the motion here uh trustee fast that

[0:45:08] Voice 7: executive committee acting as local a local trust committee

[0:45:11] Voice 7: bylaw number 36 cited as executive committee acting as a local trust committee meeting

[0:45:17] Voice 7: procedures bylaw 2022 be forwarded forwarded to the secretary of the islands trust for approval

[0:45:22] Voice 7: by the executive committee um

[0:45:26] Trustee Luckham: great so now all those in the second by dan rogers all those in

[0:45:30] Trustee Luckham: favor and i got my hand already but done in favor so that also carries unanimously

[0:45:38] Trustee Luckham: and i want to thank you all very much for that and i want to thank you all very much for the

[0:45:42] Trustee Luckham: discussion um you know we certainly have the vast amount of experience around the trust to bring to

[0:45:49] Trustee Luckham: this topic and i appreciate advancing this today but you know dan you're absolutely right i think

[0:45:54] Trustee Luckham: that's the first time that has ever happened where there was a tie vote of the full attendance of the

[0:46:01] Trustee Luckham: um ltc and tiebreaker so you're good observation i don't believe that it

[0:46:09] Voice 5: did happen at the executive

[0:46:10] Voice 5: committee a few meetings ago as well so uh

[0:46:14] Trustee Luckham: well that's not

[0:46:16] Voice 5: occasionally executive committee but

[0:46:18] Voice 5: I don't know that it ever happens.

[0:46:20] Voice 5: Well,

[0:46:21] Trustee Luckham: there was a standing action, which was actually to increase the executive committee to five members.

[0:46:28] Trustee Luckham: And there's just never been an appetite for that for lots of obvious reasons.

[0:46:32] Trustee Luckham: But it's also considered for obvious reasons and that there's too many LTCs to manage.

[0:46:38] Trustee Luckham: And indeed, there's no tie-breaking opportunity at the executive committee.

[0:46:42] Trustee Luckham: So, yeah, it does happen at the executive, but not at the LTCs as far as that.

[0:46:45] Trustee Luckham: anyway um there is a fifth motion here that you may or may not want to advance um and or whether

[0:46:52] Trustee Luckham: or not there's any other motion that you wish to advance today so i've lost my screen there you go

[0:46:57] Trustee Luckham: uh i see a hand up there uh trustee fast over to you yeah

[0:47:02] Voice 7: i move that executive committee acting

[0:47:04] Voice 7: as a local trust committee request that trust council consider adding a full-time staff position

[0:47:10] Voice 7: to the 2022-23 fiscal budget year,

[0:47:14] Voice 7: your budget for electronic meeting support.

[0:47:17] Voice 2: Moved.

[0:47:18] Voice 2: And is there a seconder?

[0:47:21] Voice 2: Dan Rogers, thank

[0:47:22] Trustee Luckham: you very much.

[0:47:23] Voice 5: But I want to speak to it, if I might.

[0:47:26] Trustee Luckham: Yeah, fair enough.

[0:47:28] Trustee Luckham: Trustee...

[0:47:29] Voice 5: I

[0:47:30] Trustee Luckham: actually would like to...

[0:47:31] Trustee Luckham: Follow the process and let Trustee Fass speak for her motion.

[0:47:35] Trustee Luckham: And then Laura

[0:47:36] Trustee Luckham: and yourself want to speak.

[0:47:38] Voice 7: I spoke to this

[0:47:39] Voice 7: a little bit more at the beginning,

[0:47:41] Voice 7: but I think particularly for Bolinas-Winchelsea

[0:47:44] Voice 7: as a local trust committee that is extremely spread out

[0:47:47] Voice 7: and where we never do, I have never visited the area

[0:47:53] Voice 7: except on land on Vancouver Island, right?

[0:47:58] Voice 7: Bolinas-Winchelsea.

[0:48:00] Voice 7: So I'm thinking that it's a funny one

[0:48:05] Voice 7: for having wording in our bylaw at all about meeting in person.

[0:48:14] Voice 7: We always meet outside of the local trust area.

[0:48:19] Voice 7: And I think it's even more important for far-flung places like this

[0:48:26] Voice 7: with no central gathering point that there be electronic support for meetings.

[0:48:30] Voice 7: Thank you.

[0:48:34] Trustee Luckham: Okay, thank you.

[0:48:36] Trustee Luckham: I'm just trying to scroll around here and get to the right place.

[0:48:39] Trustee Luckham: um so dan

[0:48:41] Voice 8: was before me i just uh he went with yeah

[0:48:46] Voice 2: very kind um sorry can you hear me yep okay

[0:48:56] Voice 5: sorry um you just wobbled a bit there so i thought i might be um i was going to well i've seconded

[0:49:05] Voice 5: this i was i i had thought that this was going to fpc not to trust council that's the way the motion

[0:49:11] Voice 5: because they've got it on their agenda for February.

[0:49:15] Voice 5: And so I wanted to, I wondered whether it'd be appropriate

[0:49:19] Voice 5: that I asked the mover whether it'd be appropriate

[0:49:22] Voice 5: to amend it to read that it asked

[0:49:26] Voice 5: Financial Planning Committee rather than Trust Council.

[0:49:32] Voice 5: Isn't that where it goes first?

[0:49:34] Voice 5: And then Financial Planning Committee puts the budget.

[0:49:37] Voice 5: I think they're going to, I don't know what the,

[0:49:39] Voice 5: I always get confused at this point,

[0:49:41] Voice 5: but I assume they can make recommendations

[0:49:43] Voice 5: to trust council as to amendments to the budget

[0:49:46] Voice 5: and they are going to.

[0:49:48] Voice 5: So I was going to move an amendment that,

[0:49:51] Voice 5: maybe a trust-

[0:49:52] Voice 5: I

[0:49:52] Voice 7: think it's a friendly amendment.

[0:49:57] Voice 7: I think we can make a friendly amendment, Mr. Chair.

[0:50:00] Trustee Luckham: Yeah, I never liked friendly amendments

[0:50:04] Trustee Luckham: because it's about changing the intent.

[0:50:07] Trustee Luckham: And I think that if it's not going to council,

[0:50:09] Trustee Luckham: which is a full council debate compared to FPC,

[0:50:11] Trustee Luckham: which is a referral committee,

[0:50:14] Trustee Luckham: recommendation committee or committee.

[0:50:17] Voice 3: Then I'll move

[0:50:18] Voice 5: that the motion to amend the motion

[0:50:21] Voice 5: to read financial planning committee

[0:50:24] Voice 5: in place of trust council.

[0:50:26] Trustee Luckham: Thank you.

[0:50:27] Trustee Luckham: And I support that.

[0:50:28] Trustee Luckham: So second by Trustee Fascio, obviously supports with that.

[0:50:31] Trustee Luckham: So did you capture that, Lori?

[0:50:36] Trustee Luckham: It's pretty straightforward.

[0:50:38] Trustee Luckham: Yes.

[0:50:39] Trustee Luckham: Thank you.

[0:50:40] Trustee Luckham: you so then on the amendment is there any discussion uh and your hand up trustee patrick

[0:50:47] Trustee Luckham: for another reason sorry so then on the amendment and no discussion so all those in favor i'm in

[0:50:55] Trustee Luckham: favor certainly and i see everybody else's hands up digitally or physically and so that carries

[0:51:01] Trustee Luckham: unanimously thank you very much dan for that very thoughtful and um therefore now we have a motion

[0:51:08] Trustee Luckham: on the amended motion on the table on the amended motion and i see trustee patrick now

[0:51:14] Trustee Luckham: yeah

[0:51:15] Voice 8: no um you know supportive changing it to the financial planning committee i am not going to

[0:51:20] Voice 8: vote in favor just primarily because i this conversation is bigger than just simply adding

[0:51:26] Voice 8: a full-time position i think it's the wrong question it's solving an overall problem of

[0:51:31] Voice 8: how this is going to be running in the future and i think especially coming from well this

[0:51:36] Voice 8: this local trust committee area and asking,

[0:51:38] Voice 8: I think the support is just, I think it's just inappropriate.

[0:51:42] Voice 8: So I'll be voting against.

[0:51:46] Trustee Luckham: Okay, that's fair.

[0:51:48] Trustee Luckham: Any further discussion on this?

[0:51:51] Trustee Luckham: No, so I'm glad that we're going to send this to FPC.

[0:52:00] Trustee Luckham: I'm not sure how that will play out, but I do hope,

[0:52:04] Trustee Luckham: and if there was any further motion

[0:52:07] Trustee Luckham: that somebody wanted to make with respect to this,

[0:52:10] Trustee Luckham: should be grateful but i'm not sure and that how we're going to have this conversation broadly

[0:52:15] Trustee Luckham: and where that conversation needs to happen i think that fbc can certainly make a budget

[0:52:21] Trustee Luckham: amendment if they so chose we're not and on that committee as well um but i think um as

[0:52:31] Trustee Luckham: this is a bigger conversation and we need to sort some of the most of this out in order to

[0:52:38] Trustee Luckham: resolve some of the outstanding issues that some or all of us have experienced with respect to

[0:52:43] Trustee Luckham: meetings and uh just note that this um and i don't know the breadth and depth of this but

[0:52:50] Trustee Luckham: i'm suspecting that this particular fifth recommendation in this meeting procedures bylaw

[0:52:56] Trustee Luckham: process is only going to the northern islands it isn't going to the southern

[0:53:00] Trustee Luckham: I think I heard that from Trustee Patrick. And so it's not just the Bolinas-Winchelsey that's advancing it, but that it's being advanced by potentially other northern LTCs that may or may not feel the requirement for this.

[0:53:21] Trustee Luckham: fold um so um i'm going to support it um just to get the keep the conversation going i think

[0:53:30] Trustee Luckham: that's the important thing so any further discussion nope okay all those in favor

[0:53:37] Trustee Luckham: please raise your hand digitally or physically and i'm seeing one two in favor any opposed

[0:53:44] Trustee Luckham: Please raise your hands.

[0:53:47] Voice 5: Mr. Chair, I was in favor.

[0:53:50] Voice 5: I'm sorry, my

[0:53:50] Voice 5: hand didn't go up.

[0:53:52] Trustee Luckham: Oh, I see.

[0:53:53] Trustee Luckham: Okay,

[0:53:53] Voice 5: so that's fine.

[0:53:54] Voice 5: So I was in favor, so.

[0:53:56] Voice 5: So

[0:53:56] Trustee Luckham: that's three in favor,

[0:53:58] Trustee Luckham: including Trustee Wickers,

[0:53:59] Trustee Luckham: and one opposed, Trustee Patrick.

[0:54:01] Trustee Luckham: So indeed, that carries.

[0:54:03] Trustee Luckham: And I thank you all very much for the discussion.

[0:54:08] Trustee Luckham: So therefore, I think that concludes our business today,

[0:54:11] Trustee Luckham: unless there's some other motion

[0:54:12] Trustee Luckham: with respect to this that somebody has.

[0:54:14] Trustee Luckham: have. And maybe that'll come at FPC. All right. So then that I think concludes the meeting for

[0:54:24] Trustee Luckham: today. I'm just going to scroll back up and make sure I haven't forgotten anything. And so no,

[0:54:29] Trustee Luckham: and we don't have a meeting scheduled on this one because it's a special meeting, but there will be

[0:54:33] Trustee Luckham: a future meeting at some point. Although we certainly have canceled a lot of meetings in

[0:54:37] Trustee Luckham: recent history of Bolinas. And I do feel a little guilty about that because we've not provided the

[0:54:44] Trustee Luckham: opportunity for the public to speak to us which is actually the most important thing um anyway so

[0:54:50] Trustee Luckham: i thank you all today i'm going to move on to the fetus island ltc meeting shortly and and join and

[0:54:57] Trustee Luckham: share patrick in this case will be joining me there and so thank you all and uh enjoy the day

[0:55:02] Trustee Luckham: and hopefully the fog lifts for you there dan it was an environment report that was fog for the

[0:55:08] Trustee Luckham: gulf islands and i that was the first time i've ever heard that because i don't think it's a

[0:55:12] Trustee Luckham: a hazard but maybe it is

[0:55:15] Voice 5: not for the um yes let

[0:55:17] Trustee Luckham: us let us

[0:55:19] Voice 2: call the meeting i'm

[0:55:21] Trustee Luckham: sorry dan let us

[0:55:21] Trustee Luckham: call the meeting adjourned and and then and then if there's any conversation that can happen you

[0:55:26] Trustee Luckham: can go have

ADOPTED 
Executive Committee Acting as a Local Trust Committee ADOPTED  Page 1 of 3 
(Ballenas-Winchelsea) Local Trust Committee Minutes 
January 24, 2022 
 
Executive Committee Acting as a  
Local Trust Committee (Ballenas-Winchelsea Islands) 
Minutes of Special Meeting 
 
Date: 
Location: 
January 24, 2022 
Special Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Sue Ellen Fast, Trustee 
 Laura Patrick, Trustee 
 Dan Rogers, Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Lori Foster, Recorder 
  
The meeting was livestreamed and recorded. 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:03 a.m. He acknowledged that the meeting was 
being held in the traditional and treaty territory of Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent, the agenda was adopted as presented. 
3. BUSINESS ITEMS 
3.1 Meeting Procedure Bylaw No. 36 - for consideration and decision 
Regional Planning Manager (RPM) Kauer spoke to the request for decision which would 
amend the administrative bylaw to include the ability to hold regular electronic 
meetings and other sections as presented. 
Vice Chair Patrick spoke to an inconsistency with Advisory Planning Committees holding 
electronic meetings. 
Discussion about recommendation 5 in the agenda package - to consider adding a 
full-time staff (FTE) position to support electronic meetings - followed. 
EX-2022-001 
It was Moved and Seconded, 
that the Bylaw No. 36 draft be amended by removing sections 18-40 in the amendment. 
(as presented in the agenda package) 
 
DEFEATED 
2 in favour/2 opposed 
 
 

ADOPTED 
Executive Committee Acting as a Local Trust Committee ADOPTED  Page 2 of 3 
(Ballenas-Winchelsea) Local Trust Committee Minutes 
January 24, 2022 
 
EX-2022-002 
It was Moved and Seconded, 
that Executive Committee acting as a Local Trust Committee Bylaw No. 36, cited as 
“Executive Committee acting as a Local Trust Committee Meeting Procedures, 2022” be 
read a first time. 
CARRIED 
EX-2022-003 
It was Moved and Seconded, 
that Executive Committee acting as a Local Trust Committee Bylaw No. 36, cited as 
“Executive Committee acting as a Local Trust Committee Meeting Procedures, 2022” be 
read a second time. 
CARRIED 
EX-2022-004 
It was Moved and Seconded, 
that Executive Committee acting as a Local Trust Committee Bylaw No. 36, cited as 
“Executive Committee acting as a Local Trust Committee Meeting Procedures, 2022” be 
read a third time. 
CARRIED 
EX-2022-005 
It was Moved and Seconded, 
that Executive Committee acting as a Local Trust Committee Bylaw No. 36, cited as 
“Executive Committee acting as a Local Trust Committee Meeting Procedures Bylaw, 
2022” be forwarded to the Secretary of the Islands Trust for approval by the Executive 
Committee.  
CARRIED 
EX-2022-006 
It was Moved and Seconded, 
that the Executive Committee acting as a Local Trust Committee request that Trust 
Council consider adding a full time staff position to the 2022/23 Fiscal year budget for 
electronic meeting support. 
 
Discussion followed on amending the motion. 
EX-2022-007 
It was Moved and Seconded, 
that motion EC-2022-006 be amended as follows:  “Financial Planning Committee” to 
replace “Trust Council”. 
CARRIED 
 
 

ADOPTED 
Executive Committee Acting as a Local Trust Committee ADOPTED  Page 3 of 3 
(Ballenas-Winchelsea) Local Trust Committee Minutes 
January 24, 2022 
 
EX-2022-006, as amended by EX-2022-007, was put: 
that the Executive Committee acting as a Local Trust Committee request that Financial 
Planning Committee consider adding a full time staff position to the 2022/23 Fiscal year 
budget for electronic meeting support. 
CARRIED 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 9:56 a.m.  
 
 
_________________________ 
Peter Luckham, Chair 
 
 
Certified Correct: 
 
 
_________________________ 
Lori Foster, Recorder