Gambier Island Local Trust Committee special meeting, February 3, 2022

[0:00:02] Trustee Fast (probable): Good morning, everybody. I'm here to open the Gambier Island Local Trust Committee special meeting electronically held today, February the 3rd, 2022.

[0:00:16] Trustee Fast (probable): And at the beginning, I'd just like to acknowledge that we're meeting on and about the traditional territory of the Squamish people in Alt Kitsom House Sound.

[0:00:29] Trustee Fast (probable): and uh probably many other peoples as well um there's many salish nations and uh we're this

[0:00:37] Trustee Fast (probable): is a meeting of the islands trust which is has uh meets across many places i'm not sure where

[0:00:45] Trustee Fast (probable): you're all uh zooming in from today and uh if you feel like um mentioning that i'll give you a chance

[0:00:51] Trustee Fast (probable): to speak in a moment i'm just going to introduce the uh meeting today it's being held electronically

[0:00:56] Trustee Fast (probable): of course because of another COVID situation so this is going to be a brief meeting we can't

[0:01:02] Trustee Fast (probable): have public participation because of the speed that we had to move to an electronic meeting so

[0:01:08] Trustee Fast (probable): this is just to do urgent things like adjust our meeting bylaws so that we can always have

[0:01:15] Trustee Fast (probable): electronic meetings when needed and so we'll have a limited agenda today and but it is being

[0:01:23] Trustee Fast (probable): live streamed and recorded so people can watch it later if they wish and uh so i'd just like to

[0:01:29] Trustee Fast (probable): introduce um the local trust committee with us today we've got uh i'm going to introduce heather

[0:01:35] Trustee Fast (probable): cower first she's our regional planning manager who's also hosting the meeting today so thank you

[0:01:41] Trustee Fast (probable): heather for doing all these things and she's acting as our island uh planner for the local

[0:01:46] Trustee Fast (probable): trust area today i think as well and uh where are you zooming in from heather i am zooming in from

[0:01:54] Trustee Fast (probable): Vancouver, so Musqueam, Squamish and Tsleil-Waututh Territory. Thank you. Thank you for joining us and

[0:02:01] Trustee Fast (probable): hosting and I'll introduce Kate Louise Stamford and she's one of your local trustees. Go ahead,

[0:02:08] Trustee Fast (probable): Kate Louise.

[0:02:10] Trustee Stamford: Welcome from the territory of the Squamish people in the Alcots of South Area.

[0:02:17] Trustee Stamford: And

[0:02:18] Trustee Fast (probable): she lives on Gambier Island, also called Charles Nowich.

[0:02:25] Trustee Fast (probable): Thank you. I'll remember one day. And our other local trustee is Dan Rogers.

[0:02:32] Trustee Fast (probable): Trustee Rogers, introduce yourself.

[0:02:34] Trustee Fast (probable): Thank

[0:02:34] Trustee Rogers: you. I'm calling in from about seven blocks from RPM Tower, also in Vancouver, in the traditional territories.

[0:02:42] Trustee Rogers: uh one day we'll get the internet set up so that i can actually call in reliably from

[0:02:48] Trustee Rogers: from lectines keats island which is where i live most of the time thank

[0:02:54] Trustee Fast (probable): you and we also have with

[0:02:56] Trustee Fast (probable): us today uh our professional minute taker uh diane back there and uh diane is calling in from

[0:03:04] Trustee Fast (probable): zooming in from where are you diane

[0:03:08] Voice 5: grantham's landing just outside gibson's very

[0:03:13] Trustee Fast (probable): good so you

[0:03:14] Trustee Fast (probable): can see we've kind of surrounded how sound here uh to some degree and uh with no uh unless there's

[0:03:21] Trustee Fast (probable): anything we want to uh uh else to do i've called the meeting to order anything else for the agenda

[0:03:28] Trustee Fast (probable): Kate Louise, I think you had something.

[0:03:30] Trustee Stamford: Yes, so I would like to add a thank you letter

[0:03:35] Trustee Stamford: to Minister of Fisheries and Potions

[0:03:38] Trustee Stamford: regarding the glass sponges.

[0:03:41] Trustee Fast (probable): Okay, let's put that at 3.4.

[0:03:43] Trustee Fast (probable): Great.

[0:03:44] Trustee Fast (probable): Letter, appreciation, sponge reef protection,

[0:03:50] Trustee Fast (probable): something like that.

[0:03:51] Trustee Fast (probable): And let's go ahead then, 3.1.

[0:03:56] Trustee Fast (probable): This is the main topic on our agenda today, meeting procedure bylaw number 155.

[0:04:02] Trustee Fast (probable): Please take it away, Heather.

[0:04:05] Voice 2: Yeah, so essentially, we're bringing your meeting procedures bylaw to you to amend it

[0:04:12] Voice 2: so that it is consistent with new provincial regulations that allow for all of your meetings

[0:04:18] Voice 2: to be electronic for you to attend those electronically.

[0:04:22] Voice 2: We just need to amend the local bylaw to allow for that.

[0:04:25] Voice 2: So the bylaw before you will, the proposal is to amend sections that would allow that.

[0:04:31] Voice 2: There's also some added sections that are regarding decorum, delegation, and public participation.

[0:04:39] Voice 2: Those have been added as well because we're opening up your meeting procedures bylaw, and those are things staff have recognized to be useful in meeting procedures bylaws.

[0:04:50] Voice 2: us. You are the last LTC to be discussing this in the North. And so there has been some discussion

[0:05:00] Voice 2: about those new sections regarding public participation and delegations and some concern

[0:05:06] Voice 2: that, you know, you be discussing adding those sections without public participation or, you

[0:05:13] Voice 2: know, people being able to speak at the meeting regarding those. So one of the alternatives is to

[0:05:20] Voice 2: to remove those sections, and those are sections 18 through 40, to kind of postpone discussion

[0:05:28] Voice 2: about that at another time. If you remove those sections, it doesn't change the ability for you to

[0:05:34] Voice 2: still have electronic meetings. All of that stays the same. But we are recommending that you keep

[0:05:40] Voice 2: those sections in part because they're useful, but also because, you know, bylaw amendments take

[0:05:46] Voice 2: take time it becomes this another project right but yeah that we have to go through so um so that's

[0:05:53] Voice 2: that the recommendations that we have in the staff report one through four are associated with um

[0:05:59] Voice 2: first second and third reading of the bylaw and um moving that on to executive committee for

[0:06:04] Voice 2: approval um it doesn't require a public hearing because it's an administrative bylaw recommendation

[0:06:10] Voice 2: recommendation number five has also had a lot of discussion and then um across the trust now

[0:06:16] Voice 2: with the executive committee yesterday, I think, but the recommendation is essentially recognizing

[0:06:24] Voice 2: that while updating the meeting procedures by law would allow for you to, from a legal perspective,

[0:06:32] Voice 2: to conduct electronic meetings, there's some recognition that we aren't necessarily fully

[0:06:38] Voice 2: fully staffed to an extent that we can we can resource fully hybrid meetings and so there is

[0:06:47] Voice 2: a recommendation there from me that you have trust council consider adding staffing resources

[0:06:57] Voice 2: to next year's budget so the discussion in the northern region has there's there have been

[0:07:05] Voice 2: resolutions from each ltc that is some iteration of this um some were not quite ready to ask for

[0:07:12] Voice 2: a full fte and so they said you know maybe we can just ask for some resources of some sort

[0:07:18] Voice 2: funds maybe but maybe not an fte and there was a recognition that whatever is considered it has to

[0:07:27] Voice 2: start with the financial planning committee so um so so the the latter iterations of the resolution

[0:07:34] Voice 2: said, we recommend that the FPC consider adding resources to next year's budget for electronic

[0:07:44] Voice 2: meetings. So that's sort of the latest iteration. I didn't watch the executive committee meeting

[0:07:50] Voice 2: yesterday. I don't know if you, if Chair Fast or trustee Rogers want to speak to that, but

[0:07:55] Voice 2: I think there was some discussion about it. Anyway, that's the summary and glad to answer

[0:08:01] Voice 2: answer any questions.

[0:08:07] Trustee Fast (probable): I have, I just have a quick question. And that is that let people know that I

[0:08:13] Trustee Fast (probable): went through our meeting, our public participation guidelines that we did a couple of years ago.

[0:08:19] Trustee Fast (probable): And these, I've marked it up in red. Anyway, if anybody's got any questions, I compared them.

[0:08:25] Trustee Fast (probable): We did, in terms of public process, we did look at these through two public meetings.

[0:08:34] Trustee Fast (probable): and uh so i don't i just wanted to put that out there that i've got notes if anybody's interested

[0:08:39] Trustee Fast (probable): and um i can tell you what's different and uh and that we did uh discuss delegations and town hall

[0:08:47] Trustee Fast (probable): public comments and things like that in session so that's just my input there kate wees can i just

[0:08:53] Trustee Stamford: get a clarification there when you say we you're talking about the golden island council no i'm

[0:08:59] Trustee Fast (probable): sorry this is the um uh guidelines for publication public participation that uh gambier keats local

[0:09:07] Trustee Fast (probable): trust committee us in this meeting um looked at back i have to dig out the dates a couple of years

[0:09:14] Trustee Fast (probable): ago and um this is where this is what becky sends to anybody who asks to be a delegation

[0:09:21] Trustee Fast (probable): um it's got the town hall uh this is an opportunity to uh public comments that kind of thing

[0:09:28] Trustee Fast (probable): delegations correspondents and applicants just so everybody knows what to expect and they feel

[0:09:33] Trustee Fast (probable): invited uh to participate in in the meetings um kate louise your camera has just gone off so i

[0:09:42] Trustee Fast (probable): hope we're you're still with us i don't know if i have this electronically i can send it to people

[0:09:52] Trustee Fast (probable): um i

[0:09:53] Trustee Rogers: know what i think yeah you

[0:09:56] Trustee Fast (probable): know what they are

[0:09:57] Trustee Rogers: i'm just worried about kate louise yes and

[0:10:00] Trustee Fast (probable): And her microphone's gone off and she's, Kate Louise, could you check in?

[0:10:07] Trustee Fast (probable): Let's wait a few minutes for Kate Louise to join us again.

[0:10:10] Trustee Fast (probable): Meanwhile, I'll see if I've got these somewhere in my stuff and send them around by email.

[0:10:25] Trustee Fast (probable): That's right.

[0:10:26] Trustee Fast (probable): Kate Louise, we can't hear you.

[0:10:29] Trustee Fast (probable): She's still with us in the chat.

[0:10:31] Trustee Rogers: Yeah, you were perfectly fine.

[0:10:33] Trustee Rogers: And then your camera went out and then now your mic says you're muted.

[0:10:38] Trustee Rogers: it can

[0:10:39] Trustee Stamford: you hear me now yes thank you

[0:10:42] Trustee Rogers: okay um

[0:10:43] Trustee Stamford: i seem to freeze right up so um everything froze

[0:10:48] Trustee Stamford: for a minute there so let me just see if i can get my camera on again okay so people can still

[0:10:55] Trustee Stamford: hear me

[0:10:55] Trustee Rogers: yeah great yeah okay

[0:10:58] Trustee Stamford: thanks so

[0:11:02] Trustee Fast (probable): if people would like i can i can walk through the changes

[0:11:06] Trustee Fast (probable): as i marked up in red the differences between um what's in front of us in the bylaw and uh and what

[0:11:13] Trustee Fast (probable): we had decided as a local trust committee before or what i think might be more efficient is we just

[0:11:21] Trustee Fast (probable): adopt what's in the um draft bylaw if people agree and then we can we can deal with these

[0:11:30] Trustee Fast (probable): these guidelines again later in public anyway there's just a couple of suggestions and could

[0:11:37] Trustee Rogers: you explain that last option because how do we deal with the guidelines if we now have a bylaw

[0:11:42] Trustee Rogers: um

[0:11:43] Trustee Fast (probable): the uh bylaw doesn't include anything about applicants we might want to um adjust these

[0:11:57] Trustee Fast (probable): to fit with what's over there in the bylaw or we might like to adjust the bylaw to fit with what

[0:12:06] Trustee Fast (probable): we decided earlier

[0:12:07] Trustee Rogers: which leads us

[0:12:09] Trustee Rogers: to the same issue that the vire pm said is that we then have

[0:12:15] Trustee Rogers: to amend the bylaw later anyway yeah

[0:12:18] Trustee Fast (probable): so that's why i'm thinking we could adopt it today and then just

[0:12:22] Trustee Fast (probable): just these guidelines are simple.

[0:12:28] Trustee Rogers: So, Kate Lee, sorry, did you have a question?

[0:12:31] Trustee Rogers: Because I have some context.

[0:12:33] Trustee Stamford: Please go ahead.

[0:12:35] Trustee Stamford: I'm just thinking that I, sorry,

[0:12:37] Trustee Stamford: I should have looked at the guidelines.

[0:12:38] Trustee Stamford: I forgot that we had passed those.

[0:12:41] Trustee Stamford: Is there anything that is completely in contravention

[0:12:45] Trustee Stamford: between the two?

[0:12:47] Trustee Fast (probable): Contravention.

[0:12:48] Trustee Fast (probable): I'll run through the sheet here.

[0:12:50] Trustee Fast (probable): The differences is,

[0:12:53] Trustee Fast (probable): um that delegations have up to five minutes to speak in the draft bylaw whereas our guidelines

[0:13:01] Trustee Fast (probable): we said 10 minutes per each delegation to speak the bylaw has a 15-minute delegation period

[0:13:10] Trustee Fast (probable): whereas we didn't have a specific period in these guidelines but then that's what staff would do

[0:13:17] Trustee Fast (probable): and they put the agenda together um that's the big one the other one is uh the um bylaw specifies

[0:13:30] Trustee Fast (probable): three minutes per person in the public comments town hall um and we didn't have a uh anything

[0:13:41] Trustee Fast (probable): about timing for we just had a 10 minute period oh okay um

[0:13:49] Trustee Stamford: but in all these cases as a committee

[0:13:53] Trustee Stamford: we can adjust those times for a specific situation.

[0:13:58] Trustee Stamford: Yes,

[0:13:59] Trustee Fast (probable): I believe in the bylaw.

[0:14:01] Trustee Fast (probable): It says if everybody agrees, if it's unanimous.

[0:14:05] Trustee Rogers: So we can only adjust them once we're in the meeting, though,

[0:14:10] Trustee Rogers: is the challenge I have.

[0:14:13] Trustee Rogers: Let me, this is the, if you don't mind,

[0:14:21] Trustee Rogers: the context of this is a little complicated

[0:14:24] Trustee Rogers: and it's become challenging.

[0:14:29] Trustee Rogers: And it actually ended up in the executive committee

[0:14:33] Trustee Rogers: not agreeing on them.

[0:14:38] Trustee Rogers: I think that a number of

[0:14:42] Trustee Rogers: the local trust committees

[0:14:43] Trustee Rogers: were a little surprised to see all of these procedures,

[0:14:51] Trustee Rogers: bylaws starting in Section 18 and running through Section 40,

[0:14:54] Trustee Rogers: included in this because the intent the understanding was including my understanding

[0:14:59] Trustee Rogers: at that time um was that these special meetings were to deal with the electronic nature of the

[0:15:05] Trustee Rogers: meetings and and i don't want to indicate who what it where it came from but as a as a

[0:15:12] Trustee Rogers: inefficiency staff perspective the idea became well let's include a bunch of stuff that was

[0:15:18] Trustee Rogers: developed on and for salt spring in a public process let's include all those in the bylaw

[0:15:25] Trustee Rogers: so they were because that was the most recent meeting procedure bylaw that was was done so

[0:15:31] Trustee Rogers: they were those four sections of the bylaw were extracted and dropped into all of these bylaws

[0:15:40] Trustee Rogers: all of the southern gulf islands have removed those sections and said we're not prepared we

[0:15:44] Trustee Rogers: We're happy to do a meeting procedures bylaws.

[0:15:52] Trustee Rogers: However, and of course,

[0:15:54] Trustee Rogers: to adopt the electronic meetings portions,

[0:15:57] Trustee Rogers: which are the ones before section 18 and after 40.

[0:16:02] Trustee Rogers: But we wanna have an ability to have public commentary

[0:16:07] Trustee Rogers: upon what our codes of conduct would look like.

[0:16:11] Trustee Rogers: just like we did on gambier we we discussed it openly in public meetings and had some commentary

[0:16:18] Trustee Rogers: and some redrafting and back and forth etc etc um and so they removed them so did gabriola

[0:16:25] Trustee Rogers: and then all of the other local trust committees in the north um put them in as per with a couple

[0:16:33] Trustee Rogers: of minor amendments i think on denman so we've got this sort of split process that's going on

[0:16:39] Trustee Rogers: on right now where some local trust committees are are adopting all of these and it seems to

[0:16:46] Trustee Rogers: depend on who the vice chair is to some extent and i'm not being facetious because i i was

[0:16:51] Trustee Rogers: sort of one that thought this should not be done in this in this way um and sue allen thought and

[0:16:59] Trustee Rogers: peer chair luckham thought it was fine the way it was and laura anyway so um i'm sort of still

[0:17:05] Trustee Rogers: of the view even though i think it's a minimal impact in gambier uh local trust area as it would

[0:17:13] Trustee Rogers: have been on on um uh bolinas win chelsea where we don't have a lot of public input

[0:17:20] Trustee Rogers: that um like a public people at our regular meetings um we get a lot when there's a big

[0:17:29] Trustee Rogers: issue on the table but we don't get a lot normally is um is that we shouldn't do this in this fashion

[0:17:37] Trustee Rogers: that it's it's that's so it's sort of a matter of um uh a principle in my view is that we should not

[0:17:45] Trustee Rogers: be putting into a bylaw how the meeting is conducted plus there's some section there that

[0:17:50] Trustee Rogers: i just don't think should apply in our way like section 40 just doesn't doesn't make any sense

[0:17:56] Trustee Rogers: to most local trust communities except Salt Spring.

[0:18:00] Trustee Rogers: So I have taken the position up until now

[0:18:04] Trustee Rogers: that they should be removed

[0:18:06] Trustee Rogers: and then put on, asked to be brought back

[0:18:08] Trustee Rogers: when we can discuss them line by line,

[0:18:11] Trustee Rogers: give us a chance to redraft them.

[0:18:13] Trustee Rogers: And we do have our procedures policy in place

[0:18:16] Trustee Rogers: that we can fall back on

[0:18:18] Trustee Rogers: until we decide to include them into the bylaw.

[0:18:21] Trustee Rogers: And I recall, in fact, RPM Cowher,

[0:18:24] Trustee Rogers: that that was always intended to be the next step of the once we decided the policy was to then

[0:18:32] Trustee Rogers: amend the bylaw to include them in in the um in the bylaw or a form of them in the bylaw

[0:18:39] Trustee Rogers: but once they're in they're sort of then it'll be more i think it'll be more difficult to get

[0:18:45] Trustee Rogers: them out so i'm sort of of the view that we just we don't put them in given that we have the

[0:18:50] Trustee Rogers: procedure that's even though i don't think it makes a big practical difference in this local

[0:18:56] Trustee Rogers: trust area and i know that chair fast and i don't agree on this and um because we've had a chance to

[0:19:04] Trustee Rogers: go around it um yes uh we talked about not about this issue but about the how the how the um the

[0:19:15] Trustee Rogers: The other issue that the RPM brought up about number five

[0:19:19] Trustee Rogers: and the motion number five at executive committee

[0:19:23] Trustee Rogers: and I can explain what that conversation was about

[0:19:26] Trustee Rogers: because interestingly, the director and the CAO

[0:19:31] Trustee Rogers: have recommended that we not do what that motion number five.

[0:19:35] Trustee Rogers: So they've actually wrote a report saying

[0:19:37] Trustee Rogers: they don't recommend we add a position

[0:19:39] Trustee Rogers: at this point in time.

[0:19:42] Trustee Rogers: so we've got this I it's this it's this odd scenario where we have a number of different

[0:19:48] Trustee Rogers: points of view and we talked about it a lot at the executive committee yesterday

[0:19:54] Trustee Rogers: about what to do about staffing and effectively we came down to the point where

[0:20:00] Trustee Rogers: we're going to make it through the next six weeks using current staff and we'll figure it out after

[0:20:05] Trustee Rogers: that and I'm paraphrasing a little bit but that's sort of where I think very nice chair fast or

[0:20:10] Trustee Rogers: or chair faculty degree, that's sort of where we ended up at the end of the day.

[0:20:13] Trustee Rogers: The CAO said, we'll make it work for the next 21 meetings, which was six weeks,

[0:20:19] Trustee Rogers: and we'll electronically, and then we'll figure out what to do going forward. And I think the

[0:20:25] Trustee Rogers: hope is we'll be back into the vice chair model again, that we'll be back into in-person by then,

[0:20:30] Trustee Rogers: but we'll see. Anyway, it's complicated, and that's all of the context from my perspective.

[0:20:37] Trustee Rogers: if i'm not particularly in favor of putting provisions like this in a special meeting

[0:20:43] Trustee Rogers: called to deal with the electronic thing and so it's more a matter of principle than it is a

[0:20:49] Trustee Rogers: matter of the actual although i went through it last night and found probably seven or eight of

[0:20:54] Trustee Rogers: them that i i would like to amend um i don't like the 15 minute timeline i think the chair should

[0:21:01] Trustee Rogers: have should have a discretion not whoever the deputy secretary is i guess that's becky at this

[0:21:06] Trustee Rogers: moment is it is that is that her title i think the chair should have the discretion to decide

[0:21:11] Trustee Rogers: um whether people should be uh heard or not uh i think that the putting in strict timelines is

[0:21:18] Trustee Rogers: always problematic in my view i think we should be a little bit more flexible and that the chair

[0:21:23] Trustee Rogers: should have some discretion to to do that before the meeting actually starts rather than wait for

[0:21:30] Trustee Rogers: the three of us to get together and make that decision so there's some things i'd like to tweak

[0:21:34] Trustee Rogers: weekend and some and take out and change so that's my view but we can do we can spend the time doing

[0:21:42] Trustee Rogers: that right now but I that that's I think that should be a public process frankly okay

[0:21:49] Trustee Fast (probable): thank

[0:21:50] Trustee Fast (probable): you Dan and uh now that we're back to the uh Gambier local trust committee and the COVID

[0:21:56] Trustee Fast (probable): situation that has put us into this electronic meeting uh situation where we have to cope um

[0:22:04] Trustee Fast (probable): And I'm wondering, Kate Louise, do you have any thoughts?

[0:22:08] Trustee Fast (probable): Are you willing to pass, for example, big chunks of this to allow us to have electronic meetings?

[0:22:16] Trustee Fast (probable): Or would you be interested in just going ahead with it?

[0:22:22] Trustee Fast (probable): Or what's your take, Kate Louise?

[0:22:24] Trustee Fast (probable): I've sent around the, by the way, the guidelines are in your email.

[0:22:28] Trustee Fast (probable): Okay.

[0:22:28] Trustee Stamford: Okay, I, you know, because it is a special like I'm six and one half does in the other, as always, because it's a special meeting. It's not the same process as we would and I thought the whole point of special meeting was more administrative straightforward type of items, as much as possible.

[0:22:47] Trustee Stamford: I think it's kind of weird that you compared us, Trustee Rogers, to Bolinas v. Chelsea when we are quite a different structure and participation.

[0:23:02] Trustee Stamford: But I do understand we don't often get a lot of people here attending our meetings, but it depends on the subject, right?

[0:23:13] Trustee Stamford: We can't get a lot coming in.

[0:23:16] Trustee Stamford: So I think the guidelines themselves and the procedures are the important part.

[0:23:21] Trustee Stamford: I've always found that part of our strength as a local trust committee is our ability

[0:23:26] Trustee Stamford: to be more flexible and to allow the voices to the point where it makes more sense to

[0:23:37] Trustee Stamford: be more inclusive.

[0:23:38] Trustee Stamford: We are a smaller group.

[0:23:39] Trustee Stamford: On the other hand, I'm a little and this is where I think we do need to move this into the public arena and give it more thought is the idea that we are putting a lot of judgment on the chair can make the chair, a focus of a lot of vitriol.

[0:23:59] Trustee Stamford: It's interesting. This is a topic that came up, I think, yesterday on the CBC morning show about, you know, codes of conduct and what is it trying to do? Is it trying to stifle proper debate or is it trying to stifle hatred?

[0:24:16] Trustee Stamford: So that kind of conversation is out there, and it's not just the local trust committee

[0:24:23] Trustee Stamford: or the Islands Trust.

[0:24:24] Trustee Stamford: So I think for me, I would just like to go ahead with the procedure or the actual electronic

[0:24:35] Trustee Stamford: abilities in this bylaw, leave the others aside, and go through it a little bit more

[0:24:41] Trustee Stamford: more to look at the implications but with the intent to maintain a certain level of flexibility

[0:24:46] Trustee Stamford: given the type of local trust area that we have which is not as participatory as others

[0:24:54] Trustee Stamford: um so I'm going to encourage that participation as much as possible so that's what I was thinking

[0:25:00] Trustee Stamford: of that I don't know what to say about the um the staff position it's um that's awkward I've

[0:25:10] Trustee Stamford: be navigating for a staff position for the organization that I chair so it's very hard

[0:25:17] Trustee Stamford: for me to say nobody else gets an extra staff person right but I also know that they will

[0:25:23] Trustee Stamford: impact each other yeah

[0:25:26] Trustee Fast (probable): and I think it's hard for all of us to have to keep only one hat on in the

[0:25:31] Trustee Fast (probable): meeting and I appreciate everybody reflecting on that yeah go ahead Dan well

[0:25:37] Trustee Rogers: I was just going to

[0:25:37] Trustee Rogers: to say um you can rest assured that fpc and we're all members of it will be dealing with that issue

[0:25:43] Trustee Rogers: because a number of local trust committees have sent a variety of different motions have have

[0:25:50] Trustee Rogers: sent them off um some some said find some way to resource it some passed the motion the way it is

[0:25:56] Trustee Rogers: in the in the thing so it's it's on the fpc agenda for the 16th i think it is whatever the date is of

[0:26:03] Trustee Rogers: the fpc meeting so whether we pass it or not is it's going to be on their agenda um well i would

[0:26:12] Trustee Stamford: recommend just dropping that it doesn't make any difference to us

[0:26:16] Trustee Rogers: yeah well

[0:26:17] Trustee Stamford: i don't know what to

[0:26:18] Trustee Rogers: what chair fast thinks but the other the other thing is i know a couple of local trust committees

[0:26:23] Trustee Rogers: amended the motion to say words to the effect of that fpc be encouraged to find resources to make

[0:26:31] Trustee Rogers: this work or something like that something generic i that's what gabriola did i'm not sure

[0:26:37] Trustee Rogers: maybe somebody else did i'm not sure who else did that um

[0:26:41] Trustee Fast (probable): uh hornby did um request that

[0:26:48] Trustee Fast (probable): fpc

[0:26:50] Trustee Fast (probable): uh consider no yes fpc consider allocating funds and resources from the 2022-23 fiscal year budget

[0:27:00] Trustee Fast (probable): for electronic meeting support for hornby local trust committee meetings so we can do something

[0:27:04] Trustee Fast (probable): like that too well

[0:27:06] Trustee Stamford: do we need to do anything

[0:27:08] Trustee Fast (probable): let's deal with the four motions that are in front of us

[0:27:13] Trustee Fast (probable): oh sorry five of them and um do we want because we're an hour into this meeting and we've talked

[0:27:20] Trustee Fast (probable): around it and i haven't heard uh specifics yet so i'm looking on page two of our agenda

[0:27:26] Trustee Fast (probable): So

[0:27:26] Trustee Rogers: I can make a motion. I'll move that bylaw number 155 comma 22 to 2022 be amended by removing sections 18 through 40 and that those sections be brought back to the local trust committee for consideration at a future meeting.

[0:28:03] Trustee Fast (probable): Okay, got a motion.

[0:28:06] Trustee Stamford: Just a friendly amendment before we go

[0:28:10] Trustee Fast (probable): ahead Kate Louise.

[0:28:12] Trustee Stamford: I would like to amend it with a regular business.

[0:28:17] Trustee Rogers: Oh, a future regular business.

[0:28:20] Trustee Rogers: Okay.

[0:28:22] Trustee Fast (probable): You got that Diane.

[0:28:25] Trustee Fast (probable): I think she probably does.

[0:28:27] Trustee Fast (probable): I do.

[0:28:28] Trustee Fast (probable): Thank you.

[0:28:28] Trustee Fast (probable): Thank you.

[0:28:29] Trustee Fast (probable): Just partly making sure after this time that you're still with it.

[0:28:32] Trustee Fast (probable): Go ahead.

[0:28:33] Trustee Fast (probable): Kate Louise.

[0:28:34] Trustee Stamford: I'll second that.

[0:28:35] Trustee Stamford: Kate

[0:28:36] Trustee Fast (probable): Louise has seconded and any more discussion all those in favor I'm for electronic meetings so

[0:28:49] Trustee Fast (probable): that passes unanimously thank you and next then

[0:28:54] Trustee Rogers: I'll move that the Gambier Island look I'm reading

[0:28:57] Trustee Rogers: right Diane right from the staff report and I'm just going to walk through the various motions

[0:29:03] Trustee Rogers: so just so you don't have to try and keep up with me um that the gambier island local trust

[0:29:08] Trustee Rogers: committee bylaw number 155 as amended cited as gambier island local trust committee meeting

[0:29:15] Trustee Rogers: procedure bylaw 2022 uh be read uh first time do

[0:29:21] Trustee Fast (probable): i have a seconder thank you i have a seconder

[0:29:24] Trustee Fast (probable): any more discussion go ahead dan no

[0:29:28] Trustee Rogers: no sorry i'm starting to

[0:29:29] Trustee Rogers: vote all

[0:29:30] Trustee Fast (probable): the question all those in

[0:29:31] Trustee Fast (probable): favor three hands went up thank you very much next one and

[0:29:35] Trustee Rogers: i'll move that the gambier island

[0:29:36] Trustee Rogers: local trust committee bylaw number 155 as amended cited as gambier island local trust committee

[0:29:42] Trustee Rogers: meeting procedures by law be read a second time do

[0:29:47] Trustee Fast (probable): i have a seconder

[0:29:48] Trustee Stamford: i second that thank you

[0:29:50] Trustee Fast (probable): uh any discussions all in favor that three hands went up thank you that passes unanimously next one

[0:29:58] Trustee Fast (probable): I'll

[0:29:59] Trustee Rogers: move that the Gambia.

[0:30:00] Trustee Rogers: Island local trust committee bylaw number 155 is amended cited as Gambier Island local trust

[0:30:04] Trustee Rogers: committee meeting procedures bylaw 2022 be read a third time do

[0:30:09] Trustee Fast (probable): I have a seconder thank you

[0:30:11] Trustee Fast (probable): any more discussions call the question all those in favor three hands went up thank you very much

[0:30:17] Trustee Fast (probable): and the final one there go ahead Dan okay

[0:30:20] Trustee Rogers: uh I'll move that the Gambier Island local trust

[0:30:23] Trustee Rogers: committee bylaw number 155 is amended cited as Gambier Island local trust committee by

[0:30:27] Trustee Rogers: meetings procedures bylaw 2022 be forward to the secretary of the island's trust for approval by

[0:30:34] Trustee Rogers: the executive committee

[0:30:35] Trustee Fast (probable): and do i have a seconder thank you kate louise um any more discussion

[0:30:39] Trustee Fast (probable): hearing none all those in favor all right three hands went up that passes unanimously thank you

[0:30:46] Trustee Fast (probable): very much any more motions i

[0:30:49] Trustee Stamford: i don't think we need it i'm

[0:30:52] Trustee Fast (probable): not hearing any more motions okay

[0:30:53] Trustee Fast (probable): so we're just going to move on to the other parts of the agenda then thank you very much heather

[0:30:58] Trustee Fast (probable): and um uh everybody for your uh careful consideration there we're moving on now to 3.2

[0:31:05] Trustee Fast (probable): uh this is the gambier um new brighton barge ramp um here on the agenda and uh

[0:31:14] Trustee Fast (probable): i can report from executive committee that um um your staff will follow up on the letter that was

[0:31:25] Trustee Fast (probable): on our agenda yesterday that kate louise had asked request for the executive committee to

[0:31:29] Trustee Fast (probable): follow up on the letter to the province read the new brighton doc so clearly follow her team will

[0:31:35] Trustee Fast (probable): be following up on that and uh but is this what this is about kate louise uh

[0:31:40] Trustee Stamford: no this is uh the

[0:31:43] Trustee Stamford: uh this is the ramp that's beside the dock so um all i i need to say is the application period is

[0:31:51] Trustee Stamford: closed. A planner did make a submission on behalf of the Islands Trust regarding zoning.

[0:32:06] Trustee Stamford: That letter suggested that a rezoning would be required for this. So I don't know what

[0:32:15] Trustee Stamford: is the next steps and whether or not this, how this should be approached.

[0:32:23] Trustee Fast (probable): go

[0:32:24] Voice 2: ahead heather coward yeah i want i did want to speak to this um we did send a referral to

[0:32:30] Voice 2: the province letting them know that we didn't think the zoning allowed for the ramp um and as

[0:32:36] Voice 2: i was preparing to speak to it this morning i was looking at the zoning maps to just

[0:32:42] Voice 2: um get my bearings and i looking at the maps i thought i don't know that that's actually

[0:32:49] Voice 2: accurate. I think that the ramp actually might be zoned properly. And so, and I put a map together

[0:33:00] Voice 2: to show you why I think that, why I suspect that, but essentially what I am going to recommend is

[0:33:08] Voice 2: that staff go away and just confirm one way or another. If we find that the zoning is actually

[0:33:17] Voice 2: we would amend our referral response to the province and provide an alternate letter.

[0:33:26] Voice 2: We'll resend a letter. If for some reason we find that the zoning isn't appropriate,

[0:33:33] Voice 2: we would want to come back to the LTC with a bylaw to amend the zoning map.

[0:33:40] Voice 2: um and i do think that we could do that relatively quickly it's a zoning bylaw amendment um you could

[0:33:50] Voice 2: actually waive the public hearing for that if you wanted to so it could be done fairly quickly

[0:33:55] Voice 2: and easily there's not a lot of drafting involved etc um but i actually suspect that the zoning

[0:34:03] Voice 2: zoning is okay. I was

[0:34:06] Trustee Stamford: quite surprised when I saw

[0:34:07] Voice 2: that. I know, I know. Yeah, I mean, part of the

[0:34:10] Voice 2: issue is, part of the issue is that the maps that come along, so the schedule that's attached to

[0:34:19] Voice 2: your zoning bylaw is a map, it's a zoning map, it's in black and white, and it doesn't, the zoning

[0:34:26] Voice 2: boundaries don't necessarily line up with parcel lines. And so there is a section in the zoning

[0:34:31] Voice 2: bylaw that tells you how to interpret that you know like if it doesn't line up with the zoning

[0:34:35] Voice 2: boundaries um here's what you do um i actually think that those two things together might allow

[0:34:41] Voice 2: us to you know conclude that the barge ramp is sewn properly um so uh yeah so

[0:34:51] Trustee Fast (probable): it sounds like

[0:34:51] Trustee Stamford: it's in the

[0:34:52] Trustee Fast (probable): process go ahead kate louise well

[0:34:54] Trustee Stamford: i guess because um because of what's happening with

[0:34:57] Trustee Stamford: the doc and yeah

[0:34:59] Voice 2: impact

[0:35:00] Trustee Stamford: and not knowing what the overall mission is for these these two structures

[0:35:08] Trustee Stamford: um it's causing a lot of consternation in the community you know the original application

[0:35:15] Trustee Stamford: seems fairly straightforward it's staying as um community uh institution but whether or not

[0:35:25] Trustee Stamford: that will be then translated into a private venture that allows for charges

[0:35:34] Trustee Stamford: on accessing those facilities that is a concern so if we were going to look at

[0:35:40] Trustee Stamford: any rezoning we wouldn't be able to waive public input or anything that this

[0:35:45] Trustee Stamford: is become a real hot point but it would be good for planner or for some focus on

[0:35:54] Trustee Stamford: this unfortunately because mainly there's some question about the private property that it seems

[0:36:00] Trustee Stamford: to trespass on and i assumed that all this was going to be you know done professionally when it

[0:36:06] Trustee Stamford: because it was all done through the province but i'm not sure that if the surveys had been

[0:36:12] Trustee Stamford: accomplished as suggested originally it's before my time so there's a lot of little details on this

[0:36:19] Trustee Stamford: that have caused major angst along with the dog so and then you know it's nice to hear the executive

[0:36:27] Trustee Stamford: committees following up on the doc and um just for information um the gambier or the new brighton doc

[0:36:36] Trustee Stamford: committee that is run by our community association is starting to push again and act become more

[0:36:43] Trustee Stamford: more active and moving towards SCRD to get some more support from them.

[0:36:51] Trustee Stamford: And I'm also arranging to meet with BC Ferries.

[0:36:59] Trustee Fast (probable): Okay.

[0:37:00] Trustee Fast (probable): So it sounds to me that you're welcoming our regional planning managers

[0:37:06] Trustee Fast (probable): offer to reconfirm the zoning.

[0:37:09] Trustee Fast (probable): Okay.

[0:37:10] Trustee Fast (probable): And Heather, do you need any instruction from us?

[0:37:13] Trustee Fast (probable): or i

[0:37:13] Voice 2: don't think so no um i will let you know one way or the other as soon as i can and you

[0:37:18] Voice 2: have confirmation of that okay yeah very good

[0:37:22] Trustee Fast (probable): no i don't need

[0:37:22] Trustee Fast (probable): a motion thank you okay thank you did

[0:37:25] Trustee Fast (probable): you have anything you wanted to say trustee rogers no okay let's move on then thank you very much to

[0:37:31] Trustee Fast (probable): 3.2 i'm conscious of the regional planning manager's time because uh she's got all these

[0:37:36] Trustee Fast (probable): islands to handle all by herself at the moment um timber supply uh review verbal report who's taking

[0:37:45] Trustee Fast (probable): this one

[0:37:46] Trustee Stamford: um i don't know what to is there anything the staff because you're also applying you've also

[0:37:53] Trustee Stamford: had to respond to that too right well

[0:37:57] Voice 2: i can i can kind of speak to that we we um let's see how do i

[0:38:02] Voice 2: introduce it i

[0:38:04] Trustee Rogers: don't even know the context of this yeah

[0:38:06] Voice 2: that's i'll give you a little context

[0:38:07] Voice 2: So the Flynnward, the ministry that's involved in forestry, they are doing, I have to read it because I'll get it wrong.

[0:38:18] Voice 2: They're conducting a review of what they call the Sunshine Coast timber supply area.

[0:38:24] Voice 2: And I'm quoting from one of their pamphlets.

[0:38:29] Voice 2: It's under Section 8 of the Forest Act, the chief forester must review the timber supply for each timber supply area at least once every 10 years and determine an appropriate allowable annual cut of forest land.

[0:38:45] Voice 2: So apparently there is a there's a public process for comment on that that process that they're going through.

[0:38:54] Voice 2: and there are some documents associated with that and there's a comment period that ends on february

[0:38:59] Voice 2: 15th um we did yeah we did um we did get contacted by scrd they have they've been referred those

[0:39:11] Voice 2: documents and scrd did ask me staff if we wanted to um have anything included in our response

[0:39:21] Voice 2: to the referral, like as a joint response with SCRD.

[0:39:26] Voice 2: I indicated to them that we don't have the staff capacity

[0:39:31] Voice 2: at the moment to really be looking at this in detail,

[0:39:35] Voice 2: but I'm also sort of concluding that this is a crown function

[0:39:41] Voice 2: on crown land, right?

[0:39:43] Voice 2: So there's not a lot that we have by way of impacting that,

[0:39:48] Voice 2: But it's definitely something that we should know about and understand as we're going into

[0:39:57] Voice 2: the Gambier OCP project and kind of have that as background information.

[0:40:05] Voice 2: So that's kind of where we've concluded.

[0:40:08] Voice 2: So

[0:40:10] Trustee Stamford: if I understand, then you aren't, there is no real role for staff to participate in responding to this.

[0:40:21] Voice 2: There isn't. Yeah. And

[0:40:27] Trustee Stamford: there's not really staff for OCP to respond to this either.

[0:40:31] Trustee Stamford: Because this is one of the primary reasons the official community plan request was made was exactly this scenario.

[0:40:39] Trustee Stamford: well

[0:40:40] Voice 2: i will say that so we have a new planner on board her name is marlis she started on tuesday

[0:40:46] Voice 2: um she may be watching the streaming meeting um today uh because i did i did alert her to

[0:40:53] Voice 2: all of this and all of these documents that were forwarded by flynnward i've forwarded to her

[0:40:58] Voice 2: um because i think it is important information uh and at least part of communication that goes out

[0:41:07] Voice 2: to the community about forestry and the context of forestry and who's in charge of what um so

[0:41:15] Voice 2: so this so i've i have forwarded all this information tomorrow list and i have asked

[0:41:22] Voice 2: her to make sure that it's considered as part of the ocp project um and it likely will be part of

[0:41:30] Voice 2: your discussion paper that um addresses forestry specifically at least some mention of it or

[0:41:36] Voice 2: reference to it i don't know if that helps i'm

[0:41:42] Trustee Fast (probable): going to i'm going to ask trustee rogers go ahead

[0:41:45] Trustee Fast (probable): well

[0:41:45] Trustee Rogers: i just have a question because i haven't seen the referral and and i totally understand

[0:41:52] Trustee Rogers: that we don't have a forester on staff it's very hard for us to provide professional input into

[0:41:58] Trustee Rogers: to these things plus our planning staff is challenged at the moment for sure my question is

[0:42:07] Trustee Rogers: um i'm trying to remember back uh about what the gambier ocp about forestry is there because as i

[0:42:16] Trustee Rogers: recall the last time you amended the ocp the province required that it be changed to allow

[0:42:23] Trustee Rogers: for commercial for commercial harvesting is i mean i'm i'm paraphrasing because i know the

[0:42:28] Trustee Rogers: language is different but i think there was an attempt to restrict commercial harvesting and

[0:42:33] Trustee Rogers: then they said no we're not going to approve that is it am i getting my narrative right am i am i

[0:42:39] Trustee Rogers: wrong about that kate louise uh

[0:42:41] Trustee Stamford: it was before my time um if i remember correctly uh what i heard

[0:42:47] Trustee Stamford: from neighbors is somewhat like i'm not even sure if it got to referral specifically they just said

[0:42:54] Trustee Stamford: right off the bat in order to pass this you have to include a certain amount of forestry

[0:43:01] Trustee Stamford: so language is put in there and now after the the 2011 to 2014

[0:43:12] Trustee Stamford: frustration over the large the two large blocks um that was the impetus for

[0:43:20] Trustee Stamford: or my request to the local trust committee

[0:43:23] Trustee Stamford: to open the official community plan

[0:43:25] Trustee Stamford: and try again to tighten up the zoning as much as possible

[0:43:32] Trustee Stamford: and at least bring the conversation to the table

[0:43:35] Trustee Stamford: with the Squamish nation specifically

[0:43:38] Trustee Stamford: about where is this going.

[0:43:42] Trustee Stamford: And the concern that the community,

[0:43:44] Trustee Stamford: because a lot of people have seen this,

[0:43:47] Trustee Stamford: a lot of people that are active anyway,

[0:43:49] Trustee Stamford: way have seen this report is the the very same structure for those two larger blocks

[0:43:57] Trustee Stamford: is still there and it's a combined um community forest um and small wood lot i think it's

[0:44:09] Trustee Stamford: there's a combination so um there was a some assurance from flynn roared at the time that

[0:44:17] Trustee Stamford: they would not consider those blocks in their same configuration and although the map is extremely

[0:44:23] Trustee Stamford: tiny it looks like those blocks are still there so that's the concern yeah i would like to have

[0:44:30] Trustee Rogers: so my question is is there anything in our ocp that it would be worth bringing to the attention

[0:44:36] Trustee Rogers: of the timber supply folk um and saying in euros sorry the gambier island ocp that would say

[0:44:45] Trustee Rogers: you know as you're considering keep in mind here's the provision because that's what the

[0:44:49] Trustee Rogers: planner's function would be yeah

[0:44:51] Trustee Stamford: no i understand it would be a

[0:44:52] Trustee Rogers: technical review i don't i can't

[0:44:54] Trustee Rogers: recall whether there's anything in there there

[0:44:56] Trustee Stamford: wasn't anything before um so i don't see that

[0:45:01] Trustee Stamford: there would be any change in that um i think there's a role for local trust committee uh just

[0:45:08] Trustee Stamford: just to remind Lynn Roard of the history of those blocks

[0:45:17] Trustee Stamford: and that we're looking forward to and that we are,

[0:45:20] Trustee Stamford: have opened our OCP up and we'll be working

[0:45:23] Trustee Stamford: for the conversation.

[0:45:25] Trustee Fast (probable): Do you want to write a draft letter from the chair?

[0:45:32] Trustee Fast (probable): Because it could be a motion,

[0:45:33] Trustee Fast (probable): could be something like that,

[0:45:34] Trustee Fast (probable): the Gambier Island Local Trust Committee

[0:45:36] Trustee Fast (probable): requests the chair to issue a letter of response

[0:45:38] Trustee Fast (probable): or something to regarding the uh timber supply review uh for gambler island sorry

[0:45:51] Trustee Fast (probable): is

[0:45:52] Trustee Stamford: diane getting all that i

[0:45:54] Trustee Fast (probable): don't know um

[0:45:56] Trustee Stamford: i i think it's worth just reminding them i did i'm

[0:46:00] Trustee Stamford: looking through the port it's a really interesting report in terms of overall how they approach these

[0:46:05] Trustee Stamford: these things, I found out a lot going through it is, you know,

[0:46:10] Trustee Stamford: recognizing that, you know, they do know that Gambier has a

[0:46:13] Trustee Stamford: community watershed, there's a watershed there that supports a

[0:46:17] Trustee Stamford: community, a lot of the issues, they do expect interface issues,

[0:46:23] Trustee Stamford: they note that. So just a reminder of what those how, how

[0:46:30] Trustee Stamford: how intense those interface issues got.

[0:46:34] Trustee Stamford: But I do understand that in terms of zoning

[0:46:39] Trustee Stamford: and our official community plan,

[0:46:42] Trustee Stamford: this is the same as it was 10 years ago.

[0:46:46] Trustee Stamford: And that's the frustration I'm having.

[0:46:48] Trustee Stamford: This is exactly why we wanted to open the LCP.

[0:46:53] Trustee Fast (probable): Kate Louise, just in terms of timing at this meeting,

[0:46:56] Trustee Fast (probable): do you want to um bring and if that's the role of the local trust committee do you want to draft a

[0:47:05] Trustee Fast (probable): letter or make some kind of motion or do you want to wait until uh staff have had a chance to make

[0:47:11] Trustee Fast (probable): their referral and maybe you've seen it or heather do you have a suggestion well

[0:47:17] Voice 2: i'll say that um we

[0:47:19] Voice 2: don't plan to draft any anything we haven't been officially referred and we don't plan on drafting

[0:47:27] Voice 2: anything in response um i mean if there's a referral it'll be from scrd a referral response

[0:47:34] Voice 2: um so um i guess if the ltc wants to draft a letter that might be your best approach at this

[0:47:43] Voice 2: point okay i

[0:47:45] Trustee Stamford: would like to move that motion

[0:47:49] Trustee Fast (probable): okay did you catch that diane

[0:47:52] Voice 5: i don't know if i got

[0:47:56] Voice 5: Mayor Mrakas, That sounds

[0:48:05] Trustee Fast (probable): yeah

[0:48:08] Trustee Stamford: that that'll that'll do okay

[0:48:10] Trustee Fast (probable): and, if we say that the Gambier island local trust committee request the Chair to then it lets me put it in the letter and makes it look nice and formal yeah

[0:48:23] Trustee Stamford: so

[0:48:25] Trustee Fast (probable): diane if you could add that at the beginning of the motion.

[0:48:28] Trustee Fast (probable): that the gambier island local trust committee requests the chair to issue a or whatever we

[0:48:33] Trustee Fast (probable): said okay uh then uh do it can you read it back uh

[0:48:38] Voice 5: that the gambia island local trust committee

[0:48:40] Voice 5: requests the chair to issue a letter of response regarding the timber supply review for gambier

[0:48:45] Voice 5: island thank you do

[0:48:48] Trustee Fast (probable): you have the seconder sorry is that is that good kate louise do you want to

[0:48:52] Trustee Fast (probable): move that take

[0:48:53] Trustee Stamford: a uh amendment sorry diane um it's the timber uh supply uh sta but i'm just trying to

[0:49:04] Trustee Stamford: look with sta it's the timber supply report for the sunshine coast pertaining to vampire island

[0:49:15] Voice 5: yeah i got that thank you

[0:49:16] Trustee Stamford: okay great i'm just looking at the map now it's such a tiny map but

[0:49:20] Trustee Stamford: i'm just making sure i mean anvil is in there um so i would be

[0:49:27] Trustee Stamford: what i would be working with trustee fast to develop a letter about

[0:49:34] Trustee Stamford: timber it's the timber scenario as a whole on the island and the impact the cumulative effects of

[0:49:41] Trustee Stamford: the different types of forestry that's available on this island

[0:49:44] Trustee Stamford: and the overall impact the cumulative impact i'm not

[0:49:48] Trustee Stamford: sure if it's worth including other islands

[0:49:52] Trustee Fast (probable): let's just focus because we've got the Gambier

[0:49:57] Trustee Fast (probable): Island OCP to review to

[0:50:00] Trustee Fast (probable): research that

[0:50:00] Trustee Stamford: motion as presented okay

[0:50:03] Trustee Fast (probable): so thank you I've got a mover do I have

[0:50:06] Trustee Fast (probable): a seconder Thank You Dan trustee Rogers any more discussion okay all those in

[0:50:11] Trustee Fast (probable): favor thank you that passes unanimously thanks very much and I look forward to

[0:50:18] Trustee Fast (probable): your draft um okay if

[0:50:21] Trustee Stamford: we're not uh part of the official uh response it's um or stakeholder we

[0:50:30] Trustee Stamford: as far as i can see we have till february 27th i think i'll check again but it wasn't as early as

[0:50:37] Trustee Stamford: february okay

[0:50:39] Trustee Fast (probable): and if you leave a few days because we have a process now it has to go through lisa

[0:50:44] Trustee Fast (probable): and claire and all that okay good thank you and uh very good then let's move on to um letter of

[0:50:53] Trustee Fast (probable): appreciation glass sponge reef protection uh kate louise did you want to make a similar kind of

[0:50:58] Trustee Fast (probable): motion yeah um

[0:50:59] Trustee Stamford: i i'm i should have had this out to you diane sorry i just i moved that the game

[0:51:04] Trustee Stamford: area local trust committee direct the chair to write a letter to the minister of fisheries and

[0:51:11] Trustee Stamford: notions, thanking her for the decision to further protect glass

[0:51:16] Trustee Stamford: sponges in the Alcats of house out reach.

[0:51:24] Trustee Fast (probable): And I see a seconder from trustee Rogers. Thank you. You

[0:51:29] Trustee Fast (probable): want to say glass sponges? Or do you want to say glass sponge

[0:51:31] Trustee Fast (probable): reefs?

[0:51:32] Trustee Fast (probable): We

[0:51:36] Trustee Stamford: could say reefs, there's gardens to write.

[0:51:39] Trustee Fast (probable): Okay, I'm fine

[0:51:40] Trustee Fast (probable): with it the way you've got it. That's fine.

[0:51:41] Trustee Stamford: Let's just leave it

[0:51:42] Trustee Stamford: like that.

[0:51:43] Trustee Fast (probable): Did you want to add anything Heather? From a staffer?

[0:51:47] Trustee Fast (probable): okay great anybody go ahead Kate Louise I

[0:51:50] Trustee Stamford: just want to add to this it might be a good idea that

[0:51:54] Trustee Stamford: I write the letter on your behalf trustee fast but I would like to send it personally for me

[0:52:04] Trustee Stamford: because I'm going to just write a note underneath Joyce Murray her son lives behind me and it's a

[0:52:12] Trustee Stamford: a good excuse to just say come on by for tea and say hi

[0:52:15] Trustee Fast (probable): okay so the motion right now though

[0:52:18] Trustee Fast (probable): says it directs the chair to issue yeah

[0:52:22] Trustee Stamford: so i will help you the same as with the other letter

[0:52:25] Trustee Stamford: okay

[0:52:29] Trustee Fast (probable): because that we can just put that motion right into the letter and it'll explain

[0:52:33] Trustee Fast (probable): why the letter from the chair but then there's going to be a note from you or however you want

[0:52:37] Trustee Fast (probable): to do it whatever you think is best okay uh does that make sense to everybody clear okay then um

[0:52:45] Trustee Fast (probable): If there's no more discussion, I'm going to call the question.

[0:52:47] Trustee Fast (probable): All those in favor?

[0:52:49] Trustee Fast (probable): Three hands went up.

[0:52:51] Trustee Fast (probable): That passes unanimously.

[0:52:52] Trustee Fast (probable): Thanks, everybody.

[0:52:53] Trustee Fast (probable): And now we're into the next meeting is when?

[0:52:58] Trustee Fast (probable): Just so people know.

[0:53:01] Trustee Fast (probable): I can't remember.

[0:53:08] Trustee Rogers: It doesn't matter.

[0:53:08] Trustee Rogers: March 31st.

[0:53:10] Trustee Rogers: March 31st.

[0:53:11] Trustee Fast (probable): Very good.

[0:53:12] Trustee Fast (probable): March 31st.

[0:53:13] Trustee Fast (probable): That's just in case anybody's watching or watching the recording.

[0:53:18] Trustee Fast (probable): in person regular meetings by then and uh that concludes the uh concludes today's meeting unless

[0:53:27] Trustee Fast (probable): anybody's got anything further nope hearing nothing thank you everybody and uh uh look

[0:53:34] Trustee Fast (probable): forward to keep safe everybody and uh uh look forward to talking to you soon thanks chair

[0:53:40] Trustee Rogers: Chair Fath.

[0:53:40] Trustee Fast (probable): Bye-bye.

[0:53:41] Trustee Fast (probable): Do you have a couple of minutes?

[0:53:42] Trustee Stamford: You two, I think

[0:53:43] Trustee Stamford: we need help.

ADOPTED 
Gambier Islands  ADOPTED 1 
Local Trust Committee Minutes 
February 3, 2022 
 
Gambier Island Local Trust Committee 
Minutes of Special Meeting 
 
Date: 
Location: 
February 3, 2022 
Electronic Meeting 
 
Members Present: Sue Ellen Fast, Chair 
 Dan Rogers, Local Trustee 
 Kate-Louise Stamford, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager 
 Diane Corbett, Recorder 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Fast called the meeting to order at 10:32 am.  She acknowledged that the meeting was 
being held in territory of Coast Salish First Nations. 
Chair Fast introduced staff and trustees. 
Chair Fast outlined the nature of the Special Meeting, which was being live streamed and 
recorded. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
3.4 Letter of Appreciation to Minister for Glass Sponge Protection 
By general consent the agenda was approved as amended. 
3. BUSINESS ITEMS 
3.1 Meeting Procedure Bylaw No. 155 - for consideration and decision 
Regional Planning Manager Kauer summarized the staff report on a proposed updated 
meeting procedure bylaw to: incorporate provincial regulation changes permitting local 
government regular business electronic meetings; and add provisions for public 
participation and meeting decorum. As this was an administrative bylaw, no public 
hearing would be required. 
There was discussion of proposed recommendation number 5 regarding staffing support 
for electronic meetings. 

ADOPTED 
Gambier Islands  ADOPTED 2 
Local Trust Committee Minutes 
February 3, 2022 
Chair Fast drew attention to the meeting participation guidelines developed by the Local 
Trust Committee a few years ago, that discussed delegations, town hall, public 
comments, correspondence and applicants. Chair Fast compared some aspects of the 
guidelines with those proposed in the draft bylaw. 
Points of ensuing discussion on the draft bylaw included: 
 Response of other Local Trust Committees to the draft bylaw; 
 There had been a range of views throughout the Trust regarding Recommendation 5 
on staffing. The Executive Committee had determined to review this issue over the 
next six weeks. It would be on the agenda of the Financial Planning Committee; 
 Support for flexibility around timelines at meetings (e.g., for delegations and Town 
Hall sessions); 
 Applicability of some sections in the bylaw may vary on different islands; example: 
difference in public participation on Salt Spring and Gambier; 
 Support for public comment on sections 18 to 40; 
 Support for a focus on aspects of the draft bylaw dealing with electronic meetings. 
GM-2022-001 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 155, 2022, be amended by 
removing sections 18 through 40, and that those sections be brought back to the Local 
Trust Committee for consideration at a future regular business meeting. 
CARRIED 
GM-2022-002 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 155, as amended, cited as 
“Gambier Island Local Trust Committee Meeting Procedure Bylaw, 2022” be read a first 
time. 
 
CARRIED 
GM-2022-003 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 155, as amended, cited as 
“Gambier Island Local Trust Committee Meeting Procedure Bylaw, 2022” be read a 
second time. 
 
CARRIED 
GM-2022-004 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 155, as amended, cited as 
“Gambier Island Local Trust Committee Meeting Procedure Bylaw, 2022” be read a third 
time. 
 
CARRIED 

ADOPTED 
Gambier Islands  ADOPTED 3 
Local Trust Committee Minutes 
February 3, 2022 
GM-2022-005 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 155, as amended, cited as 
“Gambier Island Local Trust Committee Meeting Procedure Bylaw, 2022” be forwarded 
to the Secretary of the Islands Trust for approval by the Executive Committee. 
 
CARRIED 
3.2 GM-CL-2021.6 (New Brighton Barge Ramp) 
Chair Fast advised that staff would follow up on the letter regarding the New Brighton 
dock that was on the Executive Committee agenda the previous day. 
Trustee Stamford clarified that the current item of discussion pertained to the ramp that 
is beside the dock. The comment period on the application had closed. A planner had 
made a submission on behalf of Islands Trust regarding the zoning that suggested a 
rezoning would be required. 
Regional Planning Manager Kauer (RPM) reported that, after staff had sent the referral 
to the Province, upon further assessment it appeared possible the ramp might be zoned 
properly. RPM Kauer recommended that staff take another look to confirm that the 
zoning is appropriate.  
Trustee Stamford noted that there had been a lot of consternation in the community 
due to uncertainties pertaining to the dock and the ramp. The New Brighton dock 
committee was starting to become more active, and was moving toward a request for 
support from the Sunshine Coast Regional District (SCRD). Trustee Stamford planned to 
meet with BC Ferries. 
RPM Kauer will reconfirm the zoning and advise the LTC as soon as possible on the 
outcome. 
3.3 Timber Supply Review - verbal report 
RPM Kauer announced that the Ministry of Forests, Lands, Natural Resource Operations 
& Rural Development (FLNRORD) was conducting a review of the Sunshine Coast Timber 
Supply Area. Under Section 8 of the Forest Act, the Chief Forester must review the 
timber supply every ten years and determine the allowable timber cut.  
There is public process for that process; the comment period ends February 15. Islands 
Trust was contacted by the SCRD who were referred those documents. They asked if 
Islands Trust wanted to submit a response with the SCRD referral; RPM Kauer indicated 
there was not staff capacity to look at this in detail. This is a Crown function on Crown 
land. Islands Trust does not have much capacity to influence, but now has that 
background information. 
RPM Kauer noted her office has a new planner, who had received the information on 
the review. The new planner was asked to make sure it was considered as part of the 
Gambier OCP project. 
Discussion ensued about forestry and the OCP, and background pertaining to the 
designation of two large cutblocks on Gambier. 

ADOPTED 
Gambier Islands  ADOPTED 4 
Local Trust Committee Minutes 
February 3, 2022 
GM-2022-006 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request the Chair to issue a letter of 
response regarding the Timber Supply Report for the Sunshine Coast pertaining to 
Gambier Island. 
CARRIED 
Trustee Stamford will work with Chair Fast in drafting a letter. 
3.4 Letter of Appreciation to Minister for Glass Sponge Protection  
GM-2022-007 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee direct the Chair to write a letter to the 
Minister of Fisheries and Oceans thanking her for the provision to protect glass sponges 
in the Atl’ka7tsem / Howe Sound region. 
CARRIED 
Trustee Stamford will work with Chair Fast in drafting a letter. 
4. ADJOURNMENT 
Chair Fast noted the next scheduled Local Trust Committee meeting would be held on March 31, 
2022. 
By general consent the meeting was adjourned at 11:26 am. 
 
 
_________________________ 
Sue Ellen Fast, Chair 
 
Certified Correct: 
 
 
_________________________ 
Diane Corbett, Recorder