Islands Trust Programs Committee community information meeting, February 11, 2022

[0:00:00] Voice 21: Thank you all for being here.

[0:00:09] Voice 4: And the

[0:00:09] Voice 4: live streaming is happening.

[0:00:11] Trustee Morrison: Okay, good.

[0:00:12] Trustee Morrison: Okay, so I'm just going to give another minute or two just while everybody kind of gets themselves

[0:00:15] Trustee Morrison: sorted out technologically, and then we'll start up.

[0:00:18] Trustee Morrison: But thank you very much for starting the recording.

[0:00:22] Voice 22: For

[0:00:52] Trustee Morrison: some reason, I'm actually missing my introduction notes.

[0:00:56] Trustee Morrison: I don't know where they went.

[0:00:58] Trustee Morrison: So I am going to wing it.

[0:01:00] Trustee Morrison: Please tell me if I do something radically wrong.

[0:01:03] Trustee Morrison: All right.

[0:01:04] Trustee Morrison: Right. Welcome today, February 11th, to the Trust Programs Committee. I'm sure you're all deeply

[0:01:11] Trustee Morrison: fascinated. It's also my daughter's birthday today, and she's now an adult, so that's very

[0:01:15] Trustee Morrison: exciting. I'm here on Wasinich Territory and gratefully living and working in this space.

[0:01:25] Trustee Morrison: I do want to acknowledge, give a chance for all of the people on the Trust Programs Committee to

[0:01:30] Trustee Morrison: put into the chat the territories they're coming in from and acknowledge that.

[0:01:34] Trustee Morrison: I also want to acknowledge that today, that this meeting is a workplace for our staff and our trustees, and that as a result, we will have respectful conversation in this space and really look forward to hearing and engaging with all the trustees and those who have comments in the town hall.

[0:01:53] Trustee Morrison: all um we may have some technical challenges though we're smoothing those out and thanks a

[0:01:59] Trustee Morrison: lot to folks who have worked hard to do that um who knew two years ago we'd be doing all these

[0:02:05] Trustee Morrison: virtual meetings so thank you very much for um all the technological support but if we do have

[0:02:10] Trustee Morrison: any trouble um we will you know just bear with us while we resolve that um and anything else that

[0:02:18] Trustee Morrison: I have forgotten on the top of the hour, Robert?

[0:02:22] Voice 4: That sounds fine if you gave that traditional

[0:02:27] Voice 4: understanding that we're all on traditional treaty territories of several Coast Salish

[0:02:33] Voice 4: and First Nations.

[0:02:34] Trustee Morrison: Yes, yes, thank you. And if everybody can in the chat just acknowledge the

[0:02:39] Trustee Morrison: territory specifically they're coming in from, that'd be great. And so I do want to just do a

[0:02:45] Trustee Morrison: quick, not too in-depth, but welcome. I'm going to just go around and this will count as our

[0:02:50] Trustee Morrison: sound check too, just to make sure we have no technical problems. Can we drop the agenda just

[0:02:55] Trustee Morrison: so I can see all the trustees for a second, please? Thank you. All right. So if everybody

[0:03:01] Trustee Morrison: would just like to welcome themselves in, I'll start with Case.

[0:03:05] Voice 1: Yeah. Good morning. I'm Case

[0:03:07] Voice 1: Longrush from Gabriel Island, Sunamu Territory.

[0:03:11] Trustee Morrison: Thank you. Michael.

[0:03:15] Voice 5: Good morning. Michael Cale

[0:03:17] Voice 5: from beautiful Bowen Island, remotely.

[0:03:21] Trustee Morrison: Dan.

[0:03:22] Trustee Morrison: Good

[0:03:26] Trustee Rogers: morning, Dan Rogers.

[0:03:27] Trustee Rogers: I'm in Lek Tynes, Keats Island in Havasu.

[0:03:31] Trustee Rogers: Thank you.

[0:03:32] Trustee Morrison: Paul.

[0:03:34] Voice 15: Paul Brent, Saturna Island,

[0:03:36] Voice 15: also known as Tektexin in the Sinchocin language.

[0:03:39] Trustee Morrison: Thank you.

[0:03:40] Trustee Morrison: Tim.

[0:03:44] Voice 19: Tim Peterson, coming to you from Ahlete, Liskiti Island.

[0:03:49] Trustee Morrison: And I also want to acknowledge

[0:03:51] Trustee Morrison: that Tim is the vice chair of this committee.

[0:03:53] Trustee Morrison: and um today i have a work commitment that came up everybody's been so sick with omnicron so i

[0:03:58] Trustee Morrison: apologize for that but i will have to leave the meeting at 10 40 and tim will take over at that

[0:04:02] Trustee Morrison: point um david yes

[0:04:08] Voice 28: good morning david critchley uh trustee from denman island also known as

[0:04:13] Voice 28: kleister each to the comox people thank

[0:04:17] Trustee Morrison: you peter sorry

[0:04:22] Trustee Luckham: good morning um peter luckham uh elected

[0:04:25] Trustee Luckham: here on uh thetis island and then penelicate and uh lax territory thankful to be here thank you

[0:04:31] Trustee Morrison: grant grant

[0:04:34] Voice 6: scott from hornby island uh comox and pentlatch territory thank you welcome doug

[0:04:41] Trustee Morrison: uh

[0:04:42] Trustee Fenton: doug fenton from thetis island and uh territories of the lax and the penelope people

[0:04:47] Voice 21: thank you steve yeah

[0:04:54] Voice 23: steve right first time caller um and i'm from stace on pender island

[0:05:01] Trustee Morrison: Thank you. Scott.

[0:05:04] Trustee Colbourne: Scott Coburn, Sineamuk First Nation Territory.

[0:05:07] Trustee Morrison: Thank you. Ben.

[0:05:10] Trustee Colbourne: Ben McGonkey,

[0:05:11] Voice 16: North Bender Islands, Deus.

[0:05:13] Trustee Morrison: Thank you. I also want to acknowledge there's several staff here. If they can introduce in, Claire.

[0:05:21] Voice 12: Good morning. Claire Freider, Director of Trust Area Services, coming today from Wissanich Territory.

[0:05:27] Trustee Morrison: Thank you. Delani.

[0:05:28] Trustee Morrison: Good morning, Delaney Hipla, Senior Policy Advisor, grateful to be tuning in today from

[0:05:35] Trustee Morrison: the territories of Lekwungen-speaking peoples of the Songhees

[0:05:39] Voice 21: and Esquimalt Nations.

[0:05:40] Trustee Morrison: Thank you. Lisa?

[0:05:45] Voice 9: Chag Mahath, Kweensnath Kukwumtunot, very grateful to be coming to you from

[0:05:50] Voice 9: Lekwungen-speaking peoples' territory of Esquimalt and Songhees.

[0:05:54] Voice 9: Thank

[0:05:55] Trustee Morrison: you. Robert, let's do Robert K first.

[0:06:02] Voice 2: Good morning, coming from Lekwungen Territory here in Victoria, and I'm here just filling in for David Marler, who couldn't attend.

[0:06:12] Trustee Morrison: Thank you. And our logistics guru today, Robert B.

[0:06:17] Voice 4: Thanks very much. I'm coming, I'm working and very grateful to be living on the Lekwungen-speaking traditional treaty territories.

[0:06:26] Voice 4: And I'm the legislative services clerk and the host and the recorder today.

[0:06:30] Voice 4: Great.

[0:06:31] Trustee Morrison: Thank you all for being here and making the time. And technology is all working. Wonderful. So we will go ahead and have a look at our agenda for today. We also have a number of people coming in as attendees and we'll come to you during the town hall period, our conversation space.

[0:06:55] Trustee Morrison: space. All right. So the agenda, new items and reordering of the agenda. There is a late

[0:07:02] Trustee Morrison: correspondence coming in from Trustee Brent that we are suggesting to add into the policy statement

[0:07:09] Trustee Morrison: amendment project briefing with all the correspondence from trustees related to that

[0:07:13] Trustee Morrison: at 7.1.1. Anything else to add to the agenda right now? Any other changes or additions?

[0:07:29] Trustee Morrison: Okay. Okay. Seeing no hands, I'm going to offer that we adopt the agenda as amended.

[0:07:40] Trustee Morrison: Any opposition to that? Okay. We'll do that by general consent then. Oh, was there a question?

[0:07:47] Trustee Morrison: I think somebody's mic's open. So if you're mute, that will help because I'm

[0:07:50] Trustee Morrison: tuned to the little noises right thank you okay so um we will add that in and um that

[0:08:00] Trustee Morrison: if i'm correct claire and robert that's in email to everyone the additional um course ones thank

[0:08:07] Trustee Morrison: you very much if we can have that posted when the packet's posted to the web that'd be great too

[0:08:11] Trustee Morrison: all right so um approval of general public comment period number three so we are going to go ahead

[0:08:19] Trustee Morrison: head and open a public comment period, I see that we have a number of different people in the

[0:08:29] Trustee Morrison: attendees here. Let me just get it up so I can see it clearly. All right, so I see that we have

[0:08:34] Trustee Morrison: eight attendees. I ask the attendees to each raise their hand. I have a timer set here for two minutes

[0:08:42] Trustee Morrison: for public comment, and I'm going to hold everybody to it. So Robert will open up the

[0:08:48] Trustee Morrison: the speaking capability. And I'll call on you as soon as I see that your speaking has been enabled.

[0:08:54] Trustee Morrison: And then I'll start the timer. All right. So please keep yourself to two minutes. You may

[0:08:59] Trustee Morrison: want to time yourself so you don't feel abruptly cut off. All right. I see Mary Beth Rondeau first,

[0:09:06] Trustee Morrison: Robert, if you can enable her speaking. Thank you. Okay, go ahead, Mary Beth.

[0:09:13] Voice 7: Thank you very much for the opportunity to speak today. I submitted a letter that is in the agenda

[0:09:18] Voice 7: package, and thank you for including that as well. But I wanted to speak about the compressed

[0:09:23] Voice 7: schedule proposed in the staff briefing. I also went back and listened to the July 8th meeting,

[0:09:29] Voice 7: special meeting, where the decision to postpone first reading was made originally, and I think

[0:09:34] Voice 7: it's quite applicable. So, if I understand, there is a genuine concern from some trustees that we

[0:09:41] Voice 7: are in a climate emergency and need to act immediately, and that this proposed compressed

[0:09:47] Voice 7: press schedule is suggested in order to achieve third reading during this term of office. Now,

[0:09:52] Voice 7: I may not agree with that, but I'm just trying to understand if I've got it right.

[0:09:56] Voice 7: So, I think the same issues were discussed at the July 8th meeting and are applicable.

[0:10:01] Voice 7: And the majority of trustees, I'll just summarize, like taking time to do this public engagement

[0:10:08] Voice 7: properly, let the process flow, let's hear what our community has to say, and it shouldn't be

[0:10:13] Voice 7: be rushed. I think it's fantastic that the Trust Council chose option three for public engagement.

[0:10:19] Voice 7: I think it's a step towards creating a trust with your community, and it's a type of bond.

[0:10:24] Voice 7: By rushing this, it could be perceived as breaking that bond. I just looked at the first item in the

[0:10:31] Voice 7: schedule. So, correct me if I'm wrong, that the consultant ISL will work with IT staff to

[0:10:38] Voice 7: consolidate all the input from the community, then report back to the community. Now, to me,

[0:10:45] Voice 7: that takes four weeks or probably six weeks. Then the community will review the report and

[0:10:50] Voice 7: feedback to the consultant and Islands Trust staff on whether their inputs have been represented

[0:10:56] Voice 7: properly, transparently. Could we have four weeks for that? We have so many people and

[0:11:02] Voice 7: it's just a lot of hard work. The consultant will then make any revisions to what they heard back

[0:11:08] Voice 7: from us. So that's another two weeks. So what I see as four weeks in this compressed schedule

[0:11:14] Voice 7: is at least 10 weeks. So in conclusion,

[0:11:18] Trustee Morrison: go ahead. You have like 10 seconds just to conclude your

[0:11:22] Trustee Morrison: thoughts there. The

[0:11:23] Voice 7: program committee will not support and therefore not recommend moving

[0:11:26] Voice 7: forward with this compressed schedule. Thank you.

[0:11:29] Trustee Morrison: Thank you. I realized too, that I also forgot to

[0:11:32] Trustee Morrison: say something at the beginning of the question period. So sorry about that. So thank you very

[0:11:36] Trustee Morrison: much Marybeth um so one of the things I I did want to name at the very beginning of the the comment

[0:11:42] Trustee Morrison: period too is just um and thank you I think you did this great but just to make sure that all

[0:11:47] Trustee Morrison: comments are respectful on issue um and that we um really make sure that anything that is said is

[0:11:56] Trustee Morrison: is said to the issues not to individual trustees or individual staff members um I will interrupt

[0:12:00] Trustee Morrison: folks if they start to do that um so thank you that wasn't an issue with you I just forgot to

[0:12:05] Trustee Morrison: say that at the beginning and I also wanted to mention that I saw a letter that had circulated

[0:12:14] Trustee Morrison: and I will I was just wanting to make sure that people understand that anything that is a timeline

[0:12:21] Trustee Morrison: has not been agreed to by trust council that that is something that is up for conversation at the

[0:12:26] Trustee Morrison: next trust council meeting so we'll and probably we'll talk about it here today all right so I

[0:12:32] Trustee Morrison: I think that our next person is Mayreed Boland.

[0:12:37] Trustee Morrison: If we can enable her mic, please.

[0:12:42] Trustee Morrison: I still see that you're on mute, Mayreed.

[0:12:48] Voice 22: Okay, sorry.

[0:12:49] Voice 8: Yeah,

[0:12:50] Trustee Morrison: there, I can hear you now.

[0:12:51] Voice 8: Okay, you go ahead.

[0:12:52] Voice 8: Okay, thanks for the opportunity.

[0:12:54] Voice 8: I have actually two, two minutes, please.

[0:12:56] Voice 8: I'm going to read something from myself

[0:12:58] Voice 8: and then I'm going to read something from another person.

[0:13:03] Trustee Morrison: So Mayreed, just to be clear, you'll have two minutes

[0:13:06] Trustee Morrison: and then at the end of everybody else presenting,

[0:13:09] Trustee Morrison: you can come back.

[0:13:10] Trustee Morrison: But I want to hear everybody speak once at least.

[0:13:13] Trustee Morrison: And so the way-

[0:13:15] Trustee Morrison: Just

[0:13:15] Voice 8: to, but sorry,

[0:13:17] Voice 8: the other contribution is from a different person entirely.

[0:13:21] Trustee Morrison: So-

[0:13:21] Trustee Morrison: I totally understand,

[0:13:23] Trustee Morrison: but I have to treat each individual

[0:13:24] Trustee Morrison: that's present in the meeting as an individual.

[0:13:28] Voice 8: I don't understand the logic.

[0:13:29] Voice 8: The second reading-

[0:13:30] Voice 8: I'm not going to debate

[0:13:32] Trustee Morrison: this.

[0:13:34] Trustee Morrison: So you can either be using your two minutes right now

[0:13:36] Trustee Morrison: or you can you know say what you have to say okay

[0:13:41] Voice 8: and I'll get to read the other contribution at the

[0:13:44] Voice 8: end is that what you've said

[0:13:45] Trustee Morrison: yes yes after everybody else has spoken yes fine okay

[0:13:48] Voice 8: thank

[0:13:49] Voice 8: you for this opportunity to speak my name is Mairead Boland and I live on Saterna Island

[0:13:54] Voice 8: I was saddened and disappointed when I read the agenda for today's meeting I honestly believed

[0:14:00] Voice 8: that the public engagement process would inform further work on the trust policy statement

[0:14:05] Voice 8: that we were embarking on a journey together that would be collaborative and open.

[0:14:11] Voice 8: Imagine my surprise when I find a new table of contents for the policy statement,

[0:14:16] Voice 8: without introduction or context, provided as a response to a request that trustees provide

[0:14:22] Voice 8: community feedback. And number two, an aggressive schedule to adopt the trust policy statement,

[0:14:28] Voice 8: beginning less than 10 days from the end of the public engagement. 10 days is hardly a decent

[0:14:34] Voice 8: interval to allow anyone to read and absorb the report and to update the policy document

[0:14:39] Voice 8: accordingly. These two items would point to a belief that all that is needed to be known about

[0:14:46] Voice 8: the public's response to the policy we write is already known. This begs the question,

[0:14:52] Voice 8: why are we spending $200,000 on this exercise? I wonder that those who propose this schedule

[0:14:59] Voice 8: fail to recognise the divisive nature of this action. I want to be positive and believe that

[0:15:05] Voice 8: it was a misguided and a misjudgment and sprang from a genuine desire to serve the Trust.

[0:15:11] Voice 8: So I appeal to you, our elected trustees, during the last six months of this tenure,

[0:15:17] Voice 8: take a courageous and giant step to rebuild trust in the Trust. Stop work on the Trust

[0:15:24] Voice 8: policy statement take the governance review report and the feedback from public engagement

[0:15:30] Voice 8: and take time to study them contemplate them meditate on them it's a unique moment and

[0:15:36] Voice 8: opportunity use this knowledge to recreate an island's trust that we can support admire and

[0:15:42] Voice 8: respect and that incoming trustees can be proud to be a part of thank you that

[0:15:49] Trustee Morrison: was impressively

[0:15:50] Trustee Morrison: within your two minutes thank you very much and we'll come

[0:15:52] Trustee Morrison: back to you at the end okay thank you

[0:15:54] Trustee Morrison: you're welcome all right um I see um uh for people that uh if we can disable any of the

[0:16:05] Trustee Morrison: speaking mics at the moment I think Mary Beth has already gone if we can have uh Mielle Chandler

[0:16:10] Trustee Morrison: please thank

[0:16:17] Voice 29: you for having this town hall can you hear me yes

[0:16:20] Trustee Morrison: that's great you're a tiny bit

[0:16:22] Trustee Morrison: quiet just so you know but uh we can okay

[0:16:24] Voice 29: yeah thank you so much for having this town hall

[0:16:29] Voice 29: all, I'm calling to address the issue of optics. So as everyone knows, in politics, public perception

[0:16:36] Voice 29: is paramount. And with the public engagement process about to begin, I believe that Islands

[0:16:43] Voice 29: Trust has just a wonderful opportunity to be seen, to also be, but be seen as genuinely listening,

[0:16:52] Voice 29: responding to, and including the desires, concerns of the residents in the new policy statement.

[0:16:59] Voice 29: And this, of course, builds unity, co-creating a document that the public can really get behind and support, and a document, moreover, that the public feels ownership over in much the same way that our communities feel ownership over our OCPs.

[0:17:15] Voice 29: My worry is that any conflating of the second and third readings to rush the policy through prior to an election, while I really understand it, it may strike some as disingenuous, and it may harm the progress made in the public engagement process.

[0:17:33] Voice 29: So I think similarly also changing the draft prior to the public engagement process also holds the potential for similar pitfalls in public perception.

[0:17:47] Voice 29: Lastly, given the divisiveness over the trust policy statement rewrite, we all need to be working towards opening up lines of communication and building mutual understanding.

[0:17:59] Voice 29: So to me, I mean, reading comments from trustees in the public record, which label public discourse as misinformation or somehow belonging to anti-vax ideology is disappointing and it's unnecessarily comes across as inaccurate and biased.

[0:18:18] Voice 29: And I think I'd like to say that we all need to strive to listen to each other openly and with respect. Thank you.

[0:18:27] Trustee Morrison: that is fabulous i think you managed to get one second closer to the last month thank you very

[0:18:32] Trustee Morrison: much for being so prepared everyone thank you um all right i think we might be coming back to me

[0:18:39] Trustee Morrison: right i don't see other hands up oh wait a minute there's another new one so let's go to george

[0:18:44] Trustee Morrison: larue and anybody else who wants to talk please make sure you put your hand up so that i have you

[0:18:48] Trustee Morrison: in order and i don't get uh lose your chance to speak okay um so i think we have george larue

[0:18:56] Trustee Morrison: and just let me reset the timer and okay go ahead good

[0:19:03] Voice 25: morning can you hear me yes

[0:19:04] Trustee Morrison: thank you well

[0:19:06] Voice 25: thank you for the opportunity to make a couple of comments and I want to talk to the policy statement

[0:19:11] Voice 25: two areas I'd like to touch on timing and implementation now quite a bit's been said

[0:19:17] Voice 25: by the previous speakers about timing but it does appear as though there's some ongoing

[0:19:22] Voice 25: going redrafting or rewriting going on in parallel to both the engagement process and the governance

[0:19:27] Voice 25: review. It also appears there's a really strong desire to push this through before the end of the

[0:19:34] Voice 25: current term of trustees. I'm wondering why it's being pushed so hard within an electoral time

[0:19:41] Voice 25: frame. If it is truly to be a document that guides land use decision making for many years to come,

[0:19:47] Voice 25: it should be sufficiently robust and generally supported to be able to withstand change of

[0:19:54] Voice 25: trustees. Secondly, I want to touch on implementation. It's really difficult to

[0:20:02] Voice 25: determine from the materials provided on the website what, if any, attention has been paid

[0:20:07] Voice 25: to implementation of Bylaw 183. It's been suggested that all OCPs may need to be rewritten.

[0:20:15] Voice 25: What consideration has been given to drafting, redrafting all the OCPs? It appears, at least

[0:20:23] Voice 25: on the surface and in the absence of an implementation plan, that additional staff

[0:20:26] Voice 25: will be required? What estimates of additional professional staff, such as biologists,

[0:20:33] Voice 25: archaeologists, ecologists, or even engineers, has been developed? What additional staffing

[0:20:39] Voice 25: will be required in planning, advocacy, bylaw enforcement, and administration? Has this been

[0:20:47] Voice 25: financially projected over the next several years? It's difficult and challenging to write what in

[0:20:53] Voice 25: effect are the implementing regulations of the Island Trust Act. This takes time and careful

[0:20:58] Voice 25: thought involving many stakeholders. Interest must be considered and balanced. Communication

[0:21:05] Voice 25: is important. Acceptance is critical. Please finish

[0:21:10] Voice 25: up. Look at you.

[0:21:12] Trustee Morrison: Thank you.

[0:21:14] Voice 25: Please serve well.

[0:21:17] Trustee Morrison: Thank you. All right. Anyone else that is no Cynthia Rand? I haven't heard

[0:21:28] Trustee Morrison: heard from Cynthia yet, if we can have her talking open. Hello.

[0:21:33] Trustee Morrison: Yes, I can hear you. Go ahead.

[0:21:35] Voice 24: Hi. Thank you for the opportunity to speak. I'll be quite brief. I'm just wondering if the public

[0:21:42] Voice 24: engagement is important and why listening to comments to not advance this so quickly

[0:21:51] Voice 24: is not being considered. I don't understand what the rush is and why the need to accelerate

[0:21:57] Voice 24: tolerate the policy statement but it appears that you've gotten a lot of feedback that this is

[0:22:03] Voice 24: not what the people want so let's just uh hold our horses thank you thank

[0:22:10] Trustee Morrison: you all right i see

[0:22:14] Trustee Morrison: a few other people listening here um the boardroom i don't know if there's anybody in there there's a

[0:22:20] Trustee Morrison: phone number and i see don corbin so last chance to go ahead and speak if you'd like to put up your

[0:22:27] Trustee Morrison: hand otherwise we will circle around to may read uh don i see don has his hand if we can promote

[0:22:34] Trustee Morrison: him to speaking please uh

[0:22:40] Voice 13: briefly i would like to uh echo the concerns over the rush to proceed to

[0:22:48] Voice 13: first second and third reading and adoption by an approval and adoption by the ministry

[0:22:54] Voice 13: I'm concerned that the basic document that is being reviewed is poorly written, poorly organized, unclear and undefined and above all dangerous to the well-being of our communities.

[0:23:10] Voice 13: uh i would urge that that the that this process be stopped that uh no attempt be made at first

[0:23:25] Voice 13: reading uh prior to the new elections and that total reconsideration be given to the whole issue

[0:23:35] Voice 13: of whether the policy statement should be rewritten.

[0:23:39] Voice 13: Thank you.

[0:23:41] Trustee Morrison: Thank you.

[0:23:43] Trustee Morrison: I also see we have Bruce Hauser popped in.

[0:23:48] Trustee Morrison: If you'd like to speak, Bruce, just let us know here.

[0:23:51] Trustee Morrison: I'm gonna actually go back

[0:23:53] Trustee Morrison: because Mayreid's been very patient.

[0:23:54] Trustee Morrison: I'm gonna go back to Mayreid and let her go ahead

[0:23:56] Trustee Morrison: and read the other person's submission that she has handy.

[0:23:59] Trustee Morrison: And then if Bruce is organized to put his hand up,

[0:24:02] Trustee Morrison: we can hear from him.

[0:24:03] Trustee Morrison: Mayreid, are you ready to go?

[0:24:07] Voice 8: Yes.

[0:24:07] Voice 8: Okay go ahead I

[0:24:09] Trustee Morrison: can hear you. Sure

[0:24:10] Voice 8: thanks for the swing by. Thank you. So this is from David

[0:24:16] Voice 8: Payton also on Saturna Island and it's a sort of a statement of why he's here on the Gulf Islands

[0:24:23] Voice 8: and what that means to him. Why did you come to the Gulf Islands? I discovered Saturna Island on

[0:24:30] Voice 8: a kayak trip around the Gulf Islands in the mid-90s. Saturna was the highlight of the trip

[0:24:36] Voice 8: and my wife and i have loved wilderness activities both of us have an affinity for nature and a strong

[0:24:43] Voice 8: desire to see it protected i was an early member of greenpeace what's working saturn has a small

[0:24:51] Voice 8: population but the power of volunteers runs the place better than anywhere i lived we found out

[0:24:57] Voice 8: more about the structure of our local government and read up on the original policy statement and

[0:25:02] Voice 8: and OCP, they were very impressive, especially the degree of autonomy the LTC had in running

[0:25:10] Voice 8: things and how things were debated and agreed by the community. What's not working? Over the last

[0:25:17] Voice 8: decade, the balance between the needs of the community and nature has swung towards nature

[0:25:22] Voice 8: only. Local decision-making using the OCP template has been replaced by a rigid, top-down,

[0:25:29] Voice 8: over zealous prescription something made worse by the new policy statement I feel that the vision

[0:25:37] Voice 8: sees humans and communities as an inconvenience how do we move forward we need to return to what

[0:25:45] Voice 8: worked so well in the past if the original policy statement was amazingly relevant and appropriate

[0:25:51] Voice 8: even today tweak it but do so with community input trust spend is out of control and needs

[0:25:59] Voice 8: to be reined in as does the expansion of make work projects beyond its remit. Above all the trust

[0:26:07] Voice 8: needs to listen to its citizens. Vision statement, I don't think paradise is lost but if people can't

[0:26:16] Voice 8: support the trust we need to replace it with a different form of governments. My dream is to get

[0:26:22] Voice 8: it's fixed. Thank you.

[0:26:25] Trustee Morrison: Thank you. I really appreciate everyone taking the thoughtful time

[0:26:30] Trustee Morrison: to keep their comments within the two minutes and be very clear. So thank you all for coming

[0:26:36] Trustee Morrison: and sharing your thinking. I believe the only people we haven't heard from is the 250222 number

[0:26:42] Trustee Morrison: and Bruce Hauser. Now last chance before we move on in the agenda. And Robert, if you can

[0:26:54] Trustee Morrison: move everybody back to attendee, that would be great. Thank you for that.

[0:27:02] Trustee Morrison: All right. So I'm going to go ahead and move on. So we thank you again for being here. And thanks

[0:27:11] Trustee Morrison: to all of those who have written in and shared thinking with people over the last few months

[0:27:16] Trustee Morrison: and over the last year and more plus on this area. All right. So we have no delegations.

[0:27:24] Trustee Morrison: Specifically, correspondence, we're accepting. Is there anything specific in correspondence

[0:27:30] Trustee Morrison: that's not related to the trust policy statement,

[0:27:33] Trustee Morrison: because we'll pick that up under 7.1.1.

[0:27:37] Trustee Morrison: Anybody want to raise an issue

[0:27:39] Trustee Morrison: with any of the 5.1, 5.2, 5.3, 5.4?

[0:27:49] Trustee Morrison: And just to be aware, trustees,

[0:27:52] Trustee Morrison: I'm actually on a small screen monitor today.

[0:27:55] Trustee Morrison: So if I'm not seeing you,

[0:27:57] Trustee Morrison: please just verbally tell me your hands up.

[0:28:00] Trustee Morrison: I'm trying to keep track of it all,

[0:28:01] Trustee Morrison: but there's less real estate to work with today.

[0:28:06] Trustee Morrison: Okay.

[0:28:08] Trustee Morrison: All right.

[0:28:09] Trustee Morrison: so we will accept the correspondence for information and it is very helpful please

[0:28:14] Trustee Morrison: make sure that everybody's read it it's very helpful to consider as we go forward on various

[0:28:19] Trustee Morrison: pieces of our work all right number six administrative coordination draft minutes

[0:28:25] Trustee Morrison: from previous meeting are there any changes or edits to the 6.1.1 trust program committee minutes

[0:28:31] Trustee Morrison: of December 29th 2021 right not seeing any changes I'm going to go ahead and accept that

[0:28:43] Trustee Morrison: with general consent.

[0:28:45] Trustee Morrison: Any dissent on that?

[0:28:50] Trustee Morrison: Okay, we'll go ahead and accept that

[0:28:53] Trustee Morrison: as I approve those minutes.

[0:28:55] Trustee Morrison: Our next meeting is Friday, April 8th, 2022

[0:29:00] Trustee Morrison: from 9 a.m. to 2 p.m.

[0:29:03] Trustee Morrison: Any issues related to that, questions?

[0:29:10] Trustee Morrison: Okay, I will be in the Victoria office for that meeting.

[0:29:15] Trustee Morrison: So just so staff's aware of that,

[0:29:17] Trustee Morrison: that I'll be taking that meeting from the Victoria office.

[0:29:22] Trustee Morrison: All right, so mark that on your calendar.

[0:29:26] Trustee Morrison: Oops, sorry, I jumped ahead, did I?

[0:29:30] Trustee Morrison: I jumped way ahead, one minute.

[0:29:32] Trustee Morrison: Look, we're at the end of the meeting already.

[0:29:35] Trustee Morrison: Okay, resolutions without meeting, none.

[0:29:37] Trustee Morrison: Follow-up action list, 6.3.

[0:29:39] Trustee Morrison: You guys gotta catch me if I get off track here.

[0:29:40] Trustee Morrison: 6.3, anything on the follow-up action list

[0:29:44] Trustee Morrison: that people would like to raise?

[0:29:46] Trustee Morrison: Any questions, Claire, do you wanna name anything

[0:29:48] Trustee Morrison: inside the follow-up action list?

[0:29:50] Voice 12: Only if you'd like reporting.

[0:29:53] Trustee Morrison: Trustees, I'd like to direct reporting with questions.

[0:30:00] Trustee Morrison: because I know we're going to have quite an in-depth conversation about the trust program

[0:30:03] Trustee Morrison: thing. So I just want to kind of keep us to that if we can. Any questions about the follow-up action

[0:30:10] Trustee Morrison: list? Okay. I'm going to just accept it for information. And then where are we here? 7.3.

[0:30:25] Trustee Morrison: Sorry, the small screen thing is a challenge for me today. All right. Seven, business. 7.1,

[0:30:32] Trustee Morrison: our work program items. So here is the item that most people are concerned about. We're under 7.1.1

[0:30:38] Trustee Morrison: on page 27, policy statement amendment project. If we want to go ahead and start with a brief

[0:30:44] Trustee Morrison: briefing, and then we can dive into conversation around this.

[0:30:48] Voice 12: Okay, thank you, Chair. I'll start

[0:30:50] Voice 12: off with an introduction. And we'll note that our senior policy advisor and senior intergovernmental

[0:30:55] Voice 12: policy advisor are also here today to supplement and assist with any discussion that might be

[0:31:00] Voice 12: needed we've brought you this briefing just to update the committee with regard to the plans

[0:31:05] Voice 12: for public engagement that we hope to be announcing soon and rolling out all the details

[0:31:10] Voice 12: also to provide the feedback updates provided by trustees for discussion by the committee

[0:31:15] Voice 12: and also to provide possible project timelines and that's a piece i would like just to speak to

[0:31:21] Voice 12: before we move into conversation just to note the introduction to the timeline in the agenda notes

[0:31:27] Voice 12: that Trust Council may wish to discuss its desires.

[0:31:30] Voice 12: At this time, there is no project timeline

[0:31:32] Voice 12: beyond the public engagement.

[0:31:34] Voice 12: Council has not provided any further direction

[0:31:36] Voice 12: around how we'd like to proceed.

[0:31:39] Voice 12: So given prior discussions about concluding

[0:31:43] Voice 12: during this term, staff have neutrally provided,

[0:31:46] Voice 12: not as a suggestion, this is neutral information

[0:31:49] Voice 12: around what would be needed to achieve that.

[0:31:52] Voice 12: So we're certainly recommending that this committee

[0:31:55] Voice 12: and perhaps Trust Council have a discussion

[0:31:57] Voice 12: around the project timeline

[0:31:58] Voice 12: and then offer any related direction to staff.

[0:32:03] Voice 12: So this is here for the committee's information

[0:32:05] Voice 12: and discussion.

[0:32:07] Voice 12: Also following this meeting,

[0:32:08] Voice 12: we will really be focusing on the engagement phase

[0:32:10] Voice 12: and are really interested in hearing

[0:32:12] Voice 12: what community has to say

[0:32:14] Voice 12: and what their ideas and feedback is.

[0:32:17] Voice 12: I would want to assure the public and trustees,

[0:32:20] Voice 12: we have not picked up a pen

[0:32:21] Voice 12: to make any changes to the policy statement.

[0:32:23] Voice 12: all our efforts are on engagement and there has been no effort at all at the staff level to consider

[0:32:28] Voice 12: a redraft of any sort so just want to assure people we are truly interested in hearing what

[0:32:33] Voice 12: people have to say and await that input prior to considering what changes may be required

[0:32:40] Voice 12: so with that perhaps I'll turn it back to the chair but want to advise we do have those other

[0:32:46] Voice 12: staff people who are deeply involved available to the committee.

[0:32:51] Trustee Morrison: Thank you so I hear several

[0:32:54] Trustee Morrison: several directions that we can take our conversation. Given the feedback from public

[0:32:58] Trustee Morrison: comment, I suggest we actually have the conversation about timelines first, and maybe

[0:33:05] Trustee Morrison: inside of that timelines, this question about redrafting, readings, all of that kind of thing.

[0:33:13] Trustee Morrison: So would anybody like to go first? And I ask us as we talk about this, one, to not repeat each

[0:33:19] Trustee Morrison: other, unless it's to say, I agree with you, and then add on to it so that we can make our

[0:33:23] Trustee Morrison: our conversation progressive instead of repetitive.

[0:33:27] Trustee Morrison: And I also ask that we are respectful to each other

[0:33:31] Trustee Morrison: and really listen to each other

[0:33:32] Trustee Morrison: because I anticipate we may disagree on this issue.

[0:33:37] Trustee Morrison: So, all right, if I can go ahead, Chair Locke,

[0:33:41] Trustee Morrison: would you like to speak?

[0:33:46] Trustee Luckham: Thank you very much, Chair Morrison for the opportunity.

[0:33:50] Trustee Luckham: I just want to acknowledge that, indeed, there is a lot of interest in the policy statement

[0:33:58] Trustee Luckham: that has occurred in the last year or so, but this has been a 10-plus year project.

[0:34:06] Trustee Luckham: And that said, there is no hurry.

[0:34:09] Trustee Luckham: There are many issues within the policy statement that have been discussed with respect to amendments.

[0:34:15] Trustee Luckham: There is no hurry on many of those items.

[0:34:18] Trustee Luckham: However, I think there is some significance in wanting to recognize three areas of the policy statement that could use amendment in the short term in order to enable Islands Trust and Trust Council and LTCs to conduct their business in an appropriate manner in this century.

[0:34:42] Trustee Luckham: And those are climate change. The policy statement is silent on climate change, including references or comments or direction on climate change would be helpful.

[0:34:54] Trustee Luckham: First Nations reconciliation and not simply acknowledging the Salish Sea, Scotia's territory, not recognized in the policy statement.

[0:35:08] Trustee Luckham: statement. This can be and should be included. Certainly, there's an affirmation of the necessity

[0:35:16] Trustee Luckham: of the protection of the environment, which is already in there, could certainly be strengthened

[0:35:20] Trustee Luckham: as seen fit. The only other item that there's been a lot

[0:35:26] Trustee Luckham: of conversation around, and I think that there's significant work that is happening outside

[0:35:30] Trustee Luckham: of the policy statement at this time, is indeed housing, all forms of housing, all shapes

[0:35:36] Trustee Luckham: shapes and sizes, affordability, and just regular housing.

[0:35:41] Trustee Luckham: That may or may not be necessary

[0:35:43] Trustee Luckham: to add into the policy statement at this time.

[0:35:46] Trustee Luckham: And indeed that will evolve quite possibly

[0:35:51] Trustee Luckham: outside of the policy statement.

[0:35:52] Trustee Luckham: And so I just would encourage that we seriously consider

[0:35:57] Trustee Luckham: deciding on what we can amend,

[0:35:59] Trustee Luckham: that we have consensus around,

[0:36:01] Trustee Luckham: or at least a majority around,

[0:36:03] Trustee Luckham: and indeed leave some of the more controversial topics

[0:36:05] Trustee Luckham: for further discussion.

[0:36:07] Trustee Luckham: That's my point of view.

[0:36:10] Trustee Luckham: Thank you.

[0:36:11] Trustee Morrison: Thank you.

[0:36:12] Trustee Morrison: Justin Conkey.

[0:36:17] Voice 16: Sorry, Deb.

[0:36:18] Voice 16: Hi, Chair.

[0:36:20] Voice 16: Thanks very much for your thoughts there, Chair Luckum.

[0:36:22] Voice 16: I appreciate that.

[0:36:23] Voice 16: It'd be really great to hear from trustees

[0:36:26] Voice 16: because I literally have no idea what's going on

[0:36:29] Voice 16: with the policy statement.

[0:36:31] Voice 16: I'm hearing from Islanders that they think

[0:36:34] Voice 16: we should put it off until the election.

[0:36:35] Voice 16: And if that's the case, we need to say that right now. Where are we going with this? Because I certainly don't want to appear to the public as if we're doing some sort of secret covert effort to pass a bunch of laws that nobody wants, right?

[0:36:52] Voice 16: right? So I'm curious to know if trustees are committed to working together until the end of

[0:37:00] Voice 16: this term, or should we set this policy statement up for the next round of trustees to come in?

[0:37:05] Voice 16: I feel like that's an important kind of conversation to have right away. And I appreciate

[0:37:10] Voice 16: listening to everyone's thoughts. Thanks. And thanks to the members of the public for all

[0:37:14] Voice 16: their thoughts today.

[0:37:16] Trustee Morrison: Thank you. Chair Luckman, if you can take your hand down, that would be

[0:37:19] Trustee Morrison: helpful um trustee rogers thanks

[0:37:24] Trustee Rogers: and uh i put in the chat i'm not sure how strong my my connection

[0:37:29] Trustee Rogers: is today so if i wobble or you lose me i apologize um so i for a while in the sense that is that it

[0:37:42] Trustee Rogers: a lot of what we decide to do will depend on how the community engagement goes um the uh the and

[0:37:51] Trustee Rogers: and what we hear and what we think about after we have the community engagement many of the ideas

[0:37:57] Trustee Rogers: um that are an issues that people have with the draft of the policy statement

[0:38:02] Trustee Rogers: are um uh have been voiced were voiced last year uh we may hear many others um i uh that are and

[0:38:13] Trustee Rogers: i think that to a certain extent what we hear and what we think about what we hear from uh

[0:38:19] Trustee Rogers: the engagement that's going to go on in the next 10 weeks is going to decide for us and

[0:38:27] Trustee Rogers: give us an indication as to our timing. Personally, although the chair says it's been 10 years,

[0:38:36] Trustee Rogers: I've been, I am now in my eighth year as a trustee, and it was a topic of discussion in the,

[0:38:44] Trustee Rogers: the in the i'll say the last two years of my first term uh we had a lot of trouble getting

[0:38:49] Trustee Rogers: traction around it um we thought we sort of found a way forward at the beginning of this term

[0:38:56] Trustee Rogers: and uh it i i there are there are gaps in it i would like to see us make personally like to see

[0:39:02] Trustee Rogers: us make some practice uh some um some uh progress in terms towards uh the redesign does that mean

[0:39:10] Trustee Rogers: mean it has to be finished this term um probably not uh it probably needs uh to take the time that

[0:39:17] Trustee Rogers: it needs uh but it it you know i go back to the discussion we had in july about what first reading

[0:39:24] Trustee Rogers: means um in terms of engagement and and and what it means is that the concepts are are ready to be

[0:39:33] Trustee Rogers: put forward to for for uh for commentary and consideration so i'd like us to continue to work

[0:39:41] Trustee Rogers: move forward uh i don't believe it should be set aside um i think we have a an opportunity for a

[0:39:48] Trustee Rogers: the the the public engagement that that we have uh now designed and committed significant resources

[0:39:55] Trustee Rogers: to and it would be um problematic for me to just decide at this point well we'll just put it aside

[0:40:03] Trustee Rogers: side for the next trust counsel who doesn't have

[0:40:07] Trustee Rogers: the immediate benefit of that public engagement.

[0:40:11] Trustee Rogers: So I don't think it needs to be rushed as the chair said,

[0:40:15] Trustee Rogers: but I do think that continued progress is important.

[0:40:18] Trustee Rogers: So I would like to see us continue to move forward.

[0:40:21] Trustee Rogers: And I guess to use Trustee Behnke's options

[0:40:26] Trustee Rogers: is to work together to move it forward

[0:40:29] Trustee Rogers: as opposed to setting it aside.

[0:40:31] Trustee Rogers: So that's where I would stand on that.

[0:40:35] Trustee Morrison: All right. As trustees continue to share, I would love to hear specifics, if possible,

[0:40:41] Trustee Morrison: if there's particular things in the timeline on page 29 of the packet that you think are working

[0:40:51] Trustee Morrison: for you or not working for you. There was a number of comments related to that, and we've heard

[0:40:56] Trustee Morrison: things in community about that, too. So if there's specifics, that would be really helpful.

[0:41:02] Trustee Morrison: Trustee Peterson and Trustee Rogers,

[0:41:04] Trustee Morrison: if you can take your hand down.

[0:41:05] Trustee Morrison: Go ahead, Trustee Peterson.

[0:41:08] Voice 19: Thank you, Chair.

[0:41:10] Voice 19: I will say that in terms of some of what we heard

[0:41:14] Voice 19: from the public, the turnaround from the release

[0:41:18] Voice 19: of the public engagement,

[0:41:21] Voice 19: back to this committee, executive committee

[0:41:24] Voice 19: and trust council, I could see why that is perceived

[0:41:28] Voice 19: to be a very short time.

[0:41:29] Voice 19: I'll also say that I don't think we need to be married to this, you know, needing to finish this project before the end of the term.

[0:41:44] Voice 19: But I also don't think that it's appropriate to stop work.

[0:41:48] Voice 19: I think that especially the issues around reconciliation are really important and we need to be making the effort to move this along.

[0:41:58] Voice 19: long. And I'll just, I'll just harp on my personal opinion, which is that the long period in between

[0:42:08] Voice 19: now and the last revision of the trust policy is making this process for us and for the public

[0:42:15] Voice 19: a lot more of an ordeal. There's a lot more to understand. I'm just going to advocate to

[0:42:22] Voice 19: this committee to staff and public that um that and any future trustees coming in that uh i think

[0:42:34] Voice 19: we would all be better served by a more regular review of the policy statement and i'll be

[0:42:39] Voice 19: continuing to advocate for that as an elected person and if i'm not around at trust council

[0:42:44] Voice 19: next time i'll be advocating for that as a private citizen so thank you

[0:42:47] Trustee Morrison: thank you yes hopefully we

[0:42:49] Trustee Morrison: We don't get into that situation again.

[0:42:52] Trustee Morrison: Trustee Rogers, I think your hand is still remnant.

[0:42:54] Trustee Morrison: Robert, if you can help him with that.

[0:42:56] Trustee Morrison: Trustee Wright.

[0:42:58] Voice 23: Yeah, I think the things that I'm hearing from the public

[0:43:02] Voice 23: is the speed, I'm not too sure exactly

[0:43:08] Voice 23: what that completely entails,

[0:43:10] Voice 23: but most of the complaints I hear

[0:43:11] Voice 23: are about a relatively small list of items

[0:43:14] Voice 23: within the content of the policy statement.

[0:43:18] Voice 23: statement and I think those can be resolved fairly quickly. I think the other issues that

[0:43:22] Voice 23: I've heard primarily about is the trust is expanding into areas of beyond its jurisdiction

[0:43:28] Voice 23: and I've raised those items before and I think that is probably one of the sticking points

[0:43:33] Voice 23: within the public. I think there's the two things we're speaking about. There's the structure of

[0:43:39] Voice 23: the document and also the content and I certainly think that the structure is flawed. I think it's

[0:43:44] Voice 23: too repetitious. I think it's too redundant. I think it's just too complex. It just goes on and

[0:43:49] Voice 23: on and on and repeats itself. It's too confusing. I think those issues can be resolved fairly

[0:43:55] Voice 23: simply. If we can do that within this term, then I don't see why we should not continue.

[0:44:01] Voice 23: With respect to matters of content, then we're going to have to just put our heads together and

[0:44:07] Voice 23: sort those out. I don't necessarily think we're going to finish all that in this term. If that

[0:44:13] Voice 23: that has to take place in the following term,

[0:44:16] Voice 23: I don't see a problem with that, so thank you.

[0:44:19] Trustee Morrison: Thank you, Trustee Brent.

[0:44:24] Voice 15: I thank you, so I have a motion

[0:44:27] Voice 15: that I forwarded to Robert Barlow

[0:44:29] Voice 15: and I believe to Trustee Morrison, I hope you got that.

[0:44:33] Voice 15: I'm having difficulty sending stuff out these days,

[0:44:36] Voice 15: it appears.

[0:44:37] Voice 15: Anyway, my motion would be,

[0:44:39] Voice 15: I move that the Trust Programs Committee

[0:44:42] Voice 15: recommend to Trust Council that the timeline for passage

[0:44:46] Voice 15: of the revised policy statement be guided by

[0:44:50] Voice 15: and reflective of the public engagement process

[0:44:53] Voice 15: rather than setting a timeline as currently provided

[0:44:55] Voice 15: in the pre-engagement materials.

[0:44:58] Voice 15: And so I'm hopeful that, A, that we'll get discussion.

[0:45:01] Trustee Morrison: Just pause one second, Trustee Brent.

[0:45:03] Trustee Morrison: Just pause one second.

[0:45:04] Trustee Morrison: Do we have a seconder for that motion?

[0:45:08] Trustee Morrison: Trustee Kahle.

[0:45:09] Trustee Morrison: I'll second.

[0:45:10] Trustee Morrison: Trustee Kahle.

[0:45:11] Trustee Morrison: Okay, so go ahead, Trustee Brent,

[0:45:12] Trustee Morrison: if you'd like to speak to your motion.

[0:45:14] Trustee Morrison: And just one other second.

[0:45:15] Trustee Morrison: Oh yeah, I see it there, Robert, thank you.

[0:45:16] Trustee Morrison: you okay go ahead trustee Brent yeah

[0:45:19] Voice 15: I I'm hope I think this is somewhat reflective of what I've

[0:45:23] Voice 15: been hearing and what I've been hearing in the last 15 minutes and I'm hoping it'll start a

[0:45:30] Voice 15: conversation um a further conversation so that's it thank

[0:45:35] Trustee Morrison: you so at the moment just a second I'm

[0:45:38] Trustee Morrison: going to have to just capture the um speakers list here for just give me one second um so I have

[0:45:46] Trustee Morrison: I have Trustee Scott, Langeres, Critchley, and Cahill on the prior sort of conversational tangent.

[0:46:00] Trustee Morrison: So if you want to put your hand down if you're not speaking specifically to the motion, anybody who's speaking specifically to the motion, if you want to go ahead.

[0:46:07] Trustee Morrison: So I have Critchley, do you want to speak specifically to this motion?

[0:46:14] Voice 28: Yes,

[0:46:15] Voice 3: I might as well.

[0:46:16] Trustee Morrison: Okay, go ahead.

[0:46:17] Trustee Morrison: ahead.

[0:46:18] Voice 28: Yeah, so I think it dovetails with the previous conversation. And actually, I think

[0:46:26] Voice 28: I would vote in favour of this. It's reflective of my views, generally, that we shouldn't be

[0:46:34] Voice 28: creating a hard and fast timeline that we commit ourselves to and feel that we will have failed if

[0:46:43] Voice 28: we don't reach it. I think that having an election looming, as it were, in a few months' time is not

[0:46:53] Voice 28: necessarily a bad thing in the context of a discussion about trust policy statement. People

[0:46:59] Voice 28: will be able to have their views on the trust policy statement as part and parcel of their

[0:47:08] Voice 28: their candidacy. That's not a bad thing. So I'm not persuaded that we need to stampede forward

[0:47:18] Voice 28: in a mad rush to finish this with the current cohort of trustees necessarily. There are

[0:47:28] Voice 28: advantages to that because obviously we have invested substantial amounts of time in

[0:47:35] Voice 28: in understanding these issues and in getting the views of the citizens to this point

[0:47:46] Voice 28: and to the point that we'll be at when we've finished our formal consultation process.

[0:47:55] Voice 28: I have to say that I think that there has been kind of jumping of the gun by the public

[0:48:03] Voice 28: or some sectors of the public in regard to this being highly concerned about the trust trying to

[0:48:10] Voice 28: somehow ram this through. I've never felt that that was anybody's agenda who's been dealing with

[0:48:20] Voice 28: this to ram it through or to do it in secret. I think we've always strived to be open and

[0:48:27] Voice 28: transparent. And I don't accept those sorts of criticisms. However, anybody who's going to stand

[0:48:35] Voice 28: for election in the trust is going to necessarily have to understand the principles and issues

[0:48:44] Voice 28: within the trust policy statement. And I don't think that they will be completely at a loss or

[0:48:51] Voice 28: starting from ground zero if uh if the work of this revision is to continue through to through

[0:48:59] Voice 28: the next term uh before it gets approved all right um as to what has been said about the topics that

[0:49:08] Voice 28: must be dealt with in in my view the one that is most necessary

[0:49:15] Trustee Morrison: to deal with trustee critchley

[0:49:16] Trustee Morrison: if I can keep us on the motion at the moment

[0:49:18] Trustee Morrison: and come back to other sort of related topics.

[0:49:22] Voice 28: Well, yes, I suppose I'm starting to stray from that.

[0:49:25] Voice 28: So I'll end my comments there.

[0:49:27] Voice 28: Thank you.

[0:49:27] Trustee Morrison: But I will keep you on the list to come back to

[0:49:30] Trustee Morrison: after this motion to pick up there.

[0:49:34] Trustee Morrison: Okay, I have Trustee Kaley.

[0:49:37] Voice 5: Thank you, Chair.

[0:49:38] Voice 5: Just, can you hear me okay?

[0:49:40] Trustee Morrison: Yes, yep.

[0:49:41] Trustee Morrison: Even all the way from where you are.

[0:49:43] Voice 5: Thank you.

[0:49:43] Voice 5: I so support this.

[0:49:45] Voice 5: One of the reasons being it gets us off the hook and the accusation that this is being rushed.

[0:49:52] Voice 5: This is a very reasonably worded and logically phrased motion, in my opinion.

[0:50:00] Voice 5: So it gets us away from being rushed.

[0:50:03] Voice 5: Why is this motion important?

[0:50:05] Voice 5: Because creating that trust, if you like, also means when people point to a pending review, they report, they tend to other issues not directly related to the trust policy review, then this is one of the obstacles removed.

[0:50:23] Voice 5: move that when those other factors come to greater light and comments are fully received, then this

[0:50:32] Voice 5: motion becomes, I think, really meaningful, and that's why I'd like to support it. Thank you.

[0:50:38] Trustee Morrison: Thank you. Trustee Colburn?

[0:50:47] Trustee Colbourne: Hello. Yeah, I do not support the motion. This implies that there's going to be some

[0:50:53] Trustee Colbourne: universal consensus guided by and reflective of public engagement. That's not how public

[0:50:58] Trustee Colbourne: and Cajun works, folks. There's also been a very important and I think very overdue First Nations

[0:51:09] Trustee Colbourne: engagement. This makes no mention of that. Public engagement is not going to yield. Do it this way.

[0:51:16] Trustee Colbourne: You're going to get a lot of contradictory information. There's a lot of voices we haven't

[0:51:20] Trustee Colbourne: heard from. There's a lot of voices who are sort of self-selecting in terms of their ability to

[0:51:24] Trustee Colbourne: take part in the meetings, get in delegations. We have to be very aware that we're allowed more time

[0:51:30] Trustee Colbourne: for public engagement. That's important. But in my opinion, not changing some of the things that are

[0:51:36] Trustee Colbourne: so necessary to change from climate change, reconciliation and many other pieces, it would

[0:51:42] Trustee Colbourne: be a monumental failure of the task that's been put in front of us of elected officials in 2022

[0:51:47] Trustee Colbourne: 22 now and um um i'm not going to support this motion for those reasons thank

[0:51:53] Trustee Morrison: you trustee coburn

[0:51:54] Trustee Morrison: um and again just speakers to the motion i do have some um speakers that will come circle back to

[0:52:00] Trustee Morrison: more generally so just to the motion right now uh trustee langerice did you have something to the

[0:52:05] Trustee Morrison: motion yeah

[0:52:06] Voice 1: can you hear me yep okay good but my video is not working uh yeah my question around

[0:52:12] Voice 1: around this motion is is it saying that the timelines are to be thrown out or what are at

[0:52:19] Voice 1: the trust council meeting in march are we to reset a new timeline or not i'm not quite clear

[0:52:24] Voice 1: i can understand the intent of the first part which is that the engagement process will sort

[0:52:30] Voice 1: of establish potentially some time or adjust the timelines we have to set timelines for our

[0:52:36] Voice 1: projects we can't just not have a timeline and if the issue is to compress time then that could be

[0:52:43] Voice 1: discussed at trust council about maybe we need to extend it because we'd set timelines all the time

[0:52:49] Voice 1: we had timelines back earlier in the year and it got changed because that's so that timelines are

[0:52:55] Voice 1: set as an anticipated end date but doesn't mean that we stick to it it depends on what happens

[0:53:02] Voice 1: during this whole process so i'm okay with the first part of the motion the latter part rather

[0:53:08] Voice 1: than setting a timeline as currently proposed she begs the question are we saying strip out

[0:53:15] Voice 1: timelines are we saying review the timelines in march i'm just not totally clear on what the

[0:53:19] Voice 1: intent is here all

[0:53:22] Trustee Morrison: right we'll come back at the end to the mover and just see if he can pin

[0:53:26] Trustee Morrison: questions um trustee critchley and colburn i'm assuming your hand is still up so just if it is

[0:53:32] Trustee Morrison: is if you can put it down uh trustee peterson uh

[0:53:37] Voice 19: thank you chair uh i want to just agree with um

[0:53:40] Voice 19: trustee langer long rice there um we need to have uh you know i think one of the um

[0:53:50] Voice 19: problems in the way that that we've been talking about this timeline and maybe it's a

[0:53:54] Voice 19: an issue that we can think about in terms of better communicating um to the public that

[0:54:01] Voice 19: you know this is a time this is a timeline is is not it's not a hard and fast timeline

[0:54:08] Voice 19: um it doesn't preclude uh amending the timeline and but i do agree that you know we can't just

[0:54:17] Voice 19: it seems unreasonable to not have a goal um i also just want to point out i don't think it's helpful

[0:54:27] Voice 19: to talk repeatedly about rushing that this is that we're rushing or that we're ramming things

[0:54:37] Voice 19: through I mean we're we hear that from the public but I don't think it's helpful for

[0:54:41] Voice 19: for the committee to be using that kind of language that's just my opinion

[0:54:47] Voice 19: this timeline is a goal and so I'm not

[0:54:54] Voice 19: in support of motion as it stands.

[0:54:55] Trustee Morrison: Thank you, Trustee Wright.

[0:54:59] Voice 23: Yeah, I'm just not sure the purpose of this

[0:55:02] Voice 23: other than trying to cater to a specific audience here.

[0:55:05] Voice 23: I don't, I'm not aware of a hard timeline

[0:55:08] Voice 23: that has been established already.

[0:55:10] Voice 23: All our timelines in my experience

[0:55:12] Voice 23: with council have always been fluid.

[0:55:14] Voice 23: I don't see this as being an example

[0:55:16] Voice 23: where that would not be followed.

[0:55:19] Voice 23: Of course that we are going to be guided

[0:55:22] Voice 23: and reflect public engagement in our thinking.

[0:55:26] Voice 23: That's our job.

[0:55:27] Voice 23: So I'm not really sure the purpose of the motion

[0:55:29] Voice 23: and until I don't get,

[0:55:31] Voice 23: if I don't get clarification on those points,

[0:55:32] Voice 23: then I'm not going to support it.

[0:55:35] Voice 23: Thank you.

[0:55:35] Trustee Morrison: Thank you.

[0:55:36] Trustee Morrison: Trustee Fenton.

[0:55:38] Trustee Fenton: Thank you, Chair.

[0:55:40] Trustee Fenton: Yeah, I too don't support the motion.

[0:55:43] Trustee Fenton: I mean, the introduction to this whole briefing

[0:55:46] Trustee Fenton: was on the grounds that this mission or the timeline

[0:55:49] Trustee Fenton: was a timeline it set as to what it would take

[0:55:51] Trustee Fenton: to get through to fourth reading by the end of the term,

[0:55:56] Trustee Fenton: only because that's gave them a goal

[0:55:58] Trustee Fenton: on a means of managing the project.

[0:56:00] Trustee Fenton: And as mentioned by Trustee Wright and others

[0:56:03] Trustee Fenton: that this is just how we do project management

[0:56:07] Trustee Fenton: can't work without some form of sets of goals

[0:56:10] Trustee Fenton: on managing staff accordingly

[0:56:11] Trustee Fenton: and including our trains of thoughts.

[0:56:14] Trustee Fenton: So, to say as it stands, I'm not in support of the motion.

[0:56:18] Trustee Fenton: Thank you.

[0:56:20] Trustee Morrison: Thank you.

[0:56:21] Trustee Morrison: Trustee Brent, do you want to wait for Trustee Scott to weigh in or do you want to go now?

[0:56:25] Trustee Morrison: Okay.

[0:56:25] Trustee Morrison: So, Trustee Scott.

[0:56:29] Voice 6: Thank you.

[0:56:30] Voice 6: I'm going to support the motion for a very simple reason.

[0:56:32] Voice 6: I think we do have the flexibility as it's been described within the Trust Council, but I just think it sends a message out to the folks out there that we are not indeed pushing this.

[0:56:42] Voice 6: So, I think it's a good message and it's simple.

[0:56:45] Voice 6: So I'm gonna support, thank you.

[0:56:49] Trustee Morrison: Jesse Brent.

[0:56:54] Voice 15: I'm trying to listen to the trustees

[0:56:57] Voice 15: and see if there's a couple of tweaks

[0:57:00] Voice 15: that might be considered.

[0:57:01] Voice 15: I'm not sure whether a mover can amend his own friendly

[0:57:05] Voice 15: in a way, his own motion.

[0:57:09] Trustee Morrison: No, I would prefer that we make it clean

[0:57:12] Trustee Morrison: and like wrote it down and re-motion

[0:57:14] Trustee Morrison: if we're gonna do that just to make it.

[0:57:16] Voice 15: One thing I would say is I think it would be better.

[0:57:19] Voice 15: I listened to Trustee Colburn, and I

[0:57:22] Voice 15: agree with him that we should just use the word engagement process or the phrase engagement process rather than public engagement process.

[0:57:32] Trustee Morrison: So do you want to

[0:57:33] Trustee Morrison: make an amendment? Can we have somebody suggest an amendment to that then?

[0:57:37] Trustee Morrison: Trustee Rogers, is that an amendment I hear or another comment?

[0:57:41] Trustee Rogers: No, I've been listening and I think part, I mean, I agree with many of the comments that were made.

[0:57:50] Trustee Rogers: made I also agree that from what I said earlier that I think the process is iterative so I'd like

[0:57:56] Trustee Rogers: I do have a proposed um uh although I'm not sure that it as a trustee um Wright said whether it

[0:58:05] Trustee Rogers: really does anything but I I was going to move propose that we take all the sections out all

[0:58:12] Trustee Rogers: all of these out after the word process,

[0:58:16] Trustee Rogers: I rather than all that section and put in the words

[0:58:19] Trustee Rogers: be after policy statement.

[0:58:22] Trustee Rogers: Consider-

[0:58:23] Trustee Morrison: So can you just read the motion that you would have

[0:58:26] Trustee Morrison: so we understand-

[0:58:26] Trustee Rogers: Okay, so I would move that the motion be amended

[0:58:33] Trustee Rogers: by removing the language after process.

[0:58:46] Trustee Rogers: You know what?

[0:58:47] Trustee Rogers: you know what it's easier to to defeat it and put a new motion on i mean honestly and that addresses

[0:58:54] Trustee Morrison: the public engagement too so i i okay so i'm going to offer a suggestion to the committee

[0:58:59] Trustee Morrison: if we defeat this and then put a new motion that would read something to the order of the trust

[0:59:04] Trustee Morrison: programs committee recommend to trust council that the timeline for the passage of the revised

[0:59:09] Trustee Morrison: policy statement be guided um and reflective of the engagement process period that's what i'm

[0:59:17] Trustee Morrison: hearing from all of the different conversations so far um trustee brent would go for that okay so

[0:59:24] Trustee Morrison: what i

[0:59:25] Trustee Morrison: would suggest right now is that we defeat this motion and we'll put the new one on the table

[0:59:29] Trustee Morrison: that we just um suggested okay i'm going to ask trustee scott is that a new hand or a remnant hand

[0:59:39] Voice 6: well i'll leave it up but i think i'll make the uh motion to uh defeat to whatever the word is

[0:59:46] Voice 6: with the first motion.

[0:59:48] Trustee Morrison: Okay, so I'm going to ask for a vote

[0:59:51] Trustee Morrison: on the motion that's on the table right now in front of us.

[0:59:54] Trustee Morrison: And I'm going to read it out just to be very clear.

[0:59:56] Trustee Morrison: So it was moved and seconded

[0:59:58] Trustee Morrison: that the Trust Programs Committee-

[1:00:00] Trustee Morrison: recommend to the trust council that the timeline for the passage of the revised policy statement

[1:00:03] Trustee Morrison: be guided by and reflective of the public engagement process rather than setting a

[1:00:08] Trustee Morrison: timeline as currently provided in the pre-engagement materials all those in favor hands up please

[1:00:13] Trustee Morrison: okay hands down all those opposed okay thank you trustees hands down that was defeated

[1:00:31] Trustee Morrison: trustee scott i'm gonna go to you i think you had that on your um or i'm happy to whoever

[1:00:39] Trustee Morrison: whoever trustee brandt if you want to like restate the new motion i'm fine with that too whatever

[1:00:43] Trustee Morrison: works i'll

[1:00:44] Voice 15: restate it thank you yeah

[1:00:46] Trustee Morrison: i

[1:00:46] Voice 15: move that the trust programs committee recommend to trust

[1:00:49] Voice 15: council that the timeline for passage of the revised policy statement be guided by and reflective

[1:00:54] Voice 15: of the engagement process period okay

[1:00:58] Trustee Morrison: so just let's give um our lovely note taker here a second

[1:01:03] Trustee Morrison: to catch up with us and do i have a second for that yes

[1:01:07] Voice 5: second okay

[1:01:09] Trustee Morrison: i have michael seconding

[1:01:11] Trustee Morrison: okay just if you can check it trustee brent make sure we got it here yes

[1:01:22] Voice 15: it is accurate and

[1:01:23] Voice 15: interestingly i'd already crossed that out so frighteningly dan and i are thinking the same way

[1:01:30] Trustee Morrison: okay um so we have heard people's general thoughts uh across the the initial emotion

[1:01:39] Trustee Morrison: if there's any different thinking that you have related to this one i would ask that you share

[1:01:44] Trustee Morrison: i realized i didn't share my own thinking first motion other than to um integrate people's changes

[1:01:51] Trustee Morrison: so maybe if i can just put forward a little bit of thinking on this motion um i mean i think we

[1:01:57] Trustee Morrison: do this anyway and I think so stating it is not problematic to me and if it's a necessary thing

[1:02:05] Trustee Morrison: that people are confident that we are actually listening to them fine that's that's totally fine

[1:02:10] Trustee Morrison: by me I think it's a little bit performative I have to say and I think it's stirred up a little

[1:02:16] Trustee Morrison: bit by the rhetoric that we're hearing of rushing of setting deadlines I mean we set deadlines on

[1:02:21] Trustee Morrison: on every project. And they get revised constantly. So it's a

[1:02:26] Trustee Morrison: little exhausting hearing that kind of rhetoric, frankly. But I

[1:02:30] Trustee Morrison: do think that this is appropriate if people have those

[1:02:34] Trustee Morrison: concerns to lay them. So I'm fine with this. Any other

[1:02:39] Trustee Morrison: comments that are in addition to anything that you've said

[1:02:42] Trustee Morrison: already, please, everything. Yep.

[1:02:45] Voice 4: If I may, I don't believe there's a second to this.

[1:02:49] Trustee Morrison: Yeah. Michael Haley. I

[1:02:50] Voice 4: didn't hear that. Yeah.

[1:02:51] Trustee Morrison: Sorry about that. Yeah. You were,

[1:02:53] Trustee Morrison: you were copying. So sorry about that. Yeah. Michael. Thank you for checking though.

[1:02:58] Trustee Morrison: Trustee Wright.

[1:03:03] Voice 23: Yeah. I too will support this motion on the principle of it's always a good

[1:03:07] Voice 23: idea to state the obvious. Okay.

[1:03:10] Trustee Morrison: Any other new thinking? All right. I'm going to go ahead and

[1:03:15] Trustee Morrison: call the vote. Oh, wait a minute. Disappeared. I see the hand waving in the air. Technology's

[1:03:22] Trustee Morrison: not working for our

[1:03:23] Trustee Morrison: don't

[1:03:24] Voice 4: know what's happened no

[1:03:25] Trustee Morrison: worries i'm just gonna pause for

[1:03:27] Trustee Morrison: a second no

[1:03:28] Trustee Morrison: worries um that happens um and i do thank trustees for keeping their comments on topic and like

[1:03:36] Trustee Morrison: not repeating things it's very helpful to move us forward on this work and when people are really

[1:03:42] Trustee Morrison: just listening to each other incorporating thinking thank you for that um trustee brent

[1:03:47] Trustee Morrison: you don't happen to have it in front of you do you oh you're muted i

[1:03:58] Voice 15: move that the trust programs

[1:03:59] Voice 15: committee recommend to trust council that the timeline for passage of the revised policy

[1:04:03] Voice 15: statement be guided by and reflective of the engagement process all

[1:04:09] Trustee Morrison: right thank you very much

[1:04:10] Trustee Morrison: all those in favor of the motion hands up please all right okay hands down please all right

[1:04:31] Trustee Morrison: uh trustee fenton thank you um all those opposed to the motion okay that motion carries thank you

[1:04:40] Trustee Morrison: you very much trustees all right I'm going to return to our prior speaking list in considering

[1:04:47] Trustee Morrison: any kind of questions comments thinking regardless of if they're this motion being on the table we

[1:04:53] Trustee Morrison: still should think about general like stuff in the universe and give guidance to council because

[1:04:59] Trustee Morrison: they are going to you know go forward and be informed as the engagement process starts to

[1:05:04] Trustee Morrison: wrap up and thinking about it so we should provide some form of guidance um so i have trustee scott

[1:05:11] Trustee Morrison: langerice critchley and kale so trustee scott go ahead thank

[1:05:18] Voice 6: you um i'm going to start off by

[1:05:22] Voice 6: saying i think what we're doing here is engaging with the folks with the wrong document because

[1:05:29] Voice 6: we've seen we've heard so much against it i think it's incredibly difficult to take a 35-page

[1:05:34] Voice 6: document and take it out to the people and ask for their comments on it so i just like to give

[1:05:39] Voice 6: you an example on vermbie i went on the radio a couple of times and described i did describe it

[1:05:43] Voice 6: encourage people to go and look at it i uh we wrote it up in the first edition our little

[1:05:48] Voice 6: newspaper on the island and i know of four people on the island that have read it have looked through

[1:05:53] Voice 6: it completely that's alex and i are ex um tony law and um the chair of our apc uh one person i

[1:06:03] Voice 6: I know, I encourage you to read it, who's got a PhD, very intelligent woman.

[1:06:07] Voice 6: I encourage her to read it.

[1:06:09] Voice 6: And she got through about three pages of it and said, I just can't handle it.

[1:06:12] Voice 6: There's too much detail.

[1:06:13] Voice 6: I don't know where it's going.

[1:06:14] Voice 6: So I think to take this document out is actually, I'd like to take a much clearer, simpler version

[1:06:22] Voice 6: out to the public and then ask them to comment on that rather than trying to comment on a

[1:06:27] Voice 6: document, which I think I agree with is seriously flawed and it definitely needs to be shortened.

[1:06:33] Voice 6: or people just aren't going to engage with it,

[1:06:35] Voice 6: at least not on Herndon Island.

[1:06:37] Voice 6: So those are my comments.

[1:06:39] Voice 6: So I just like to leave it there.

[1:06:42] Voice 6: Thank you, Chair.

[1:06:43] Trustee Morrison: Thank you.

[1:06:45] Trustee Morrison: Trustee Langeres, then Kirsten and Kelly.

[1:06:47] Trustee Morrison: And Trustee Kelly, I'm just going from my prior list

[1:06:49] Trustee Morrison: that I have in front of me.

[1:06:50] Trustee Morrison: So Trustee Langeres.

[1:06:52] Voice 1: Okay, yes, thank you.

[1:06:53] Voice 1: Yeah, I was going to comment on the timelines

[1:06:56] Voice 1: and that's been dealt with.

[1:06:57] Voice 1: I think one of the issues here is that we need to unpack

[1:07:01] Voice 1: unpack what has actually changed for the public you know there's this there's a massive rewrite

[1:07:08] Voice 1: of the policy statement some of the changes are purely wording are do not actually create a

[1:07:14] Voice 1: substantive change some of this stylistic and there are also inherent problems in the current

[1:07:21] Voice 1: policy statement you know the confusion around the trust Council commitments versus the local trust

[1:07:29] Voice 1: committee directives you know what's the role what's the purpose of that so I think that we

[1:07:34] Voice 1: need to unpack it and I think we need to do it in a piecemeal way take certain components of it and

[1:07:41] Voice 1: let's explain it and that brings me to the issue of the consultation you know we're aware of the

[1:07:48] Voice 1: process but what's the content what's the content what's how are we going to explain the why of what

[1:07:55] Voice 1: What is and why does it need to be changed?

[1:07:57] Voice 1: I think that's going to be critical because I did a certain, you know, there's been comments

[1:08:01] Voice 1: made, well, the shells have overtaken the shoulds, that there's 91 shells.

[1:08:06] Voice 1: Well, I did a look at the trust policy statement to review the current and the past, and all

[1:08:16] Voice 1: directives use shell.

[1:08:18] Voice 1: The increase in shell occurred because the advocacy policies changed the word encouraged

[1:08:24] Voice 1: courage to shell so if the issue is the advocacy aspect of our trust policy statement we need to

[1:08:31] Voice 1: let go that that's another issue then what will actually happen to uh ocp and lub so i think that

[1:08:39] Voice 1: we need to clarify to for people what actually is going on what actually changes you know and and

[1:08:45] Voice 1: and be detailed about forestry that's been raised as an issue where tree cutting whatever

[1:08:51] Voice 1: if you look at the directives which is what we are bound by as a local trust committee to respond to

[1:08:58] Voice 1: there are six directives related to to tree cutting forestry none of them include power

[1:09:06] Voice 1: because that's strictly a request from trust council and maybe that's the issue but that

[1:09:11] Voice 1: doesn't mean the ocp is going to get changed we don't have that authority uh forestry concerns

[1:09:17] Voice 1: and all of the amendments to the current policy directives are minor changes they're not excessive

[1:09:23] Voice 1: changes necessarily but i think that there's a concern overall about what you said before

[1:09:29] Voice 1: well there's a movement too much focus on the environment and not enough on people

[1:09:33] Voice 1: and maybe that's the genesis of it because i don't see the change in forestry being that excessive

[1:09:39] Voice 1: or that extreme so this is some of my so my concern is what are we taking out to the public

[1:09:45] Voice 1: in terms of explaining why we're changing and what are the issues thank

[1:09:51] Trustee Morrison: you uh trustee critchley

[1:09:54] Trustee Morrison: if you want to come back to the points that you pinned for us thank

[1:09:59] Voice 28: you actually i'm getting off

[1:10:00] Voice 28: on a slightly different track this time than what i intended before um i want to associate myself

[1:10:08] Voice 28: with the comments made by trustee scott uh i hear that on denman island also and i think it's a it's

[1:10:18] Voice 28: a very fair point that the document as presently constructed and presented is extremely difficult

[1:10:27] Voice 28: to read for most people. Obviously, I've got experience in reading complex documents, so

[1:10:34] Voice 28: I'm not particularly concerned for my own part, but we have to think of our consumers here.

[1:10:42] Voice 28: And one suggestion that has been made numerous times by a member of the public is that we take apart the document to winnow out those parts which are, let's say, mandatory, the shells, and create a separate document or have it as an appendix.

[1:11:10] Voice 28: however we we style it i'm not i'm not too bothered about but i think there should be a

[1:11:16] Voice 28: separation of really let's call it the guts of the thing uh those things which are are mandatory

[1:11:25] Voice 28: that we're saying to local trust committees you shall do this and then the rest of it can be

[1:11:33] Voice 28: in the way of preamble, setting the table, aspirational kinds of things. There's a lot

[1:11:43] Voice 28: to like about this document, for my part, from a literary standpoint. I think there's

[1:11:49] Voice 28: some very nice turns of phrase and use of language in the document. And I don't want to

[1:11:55] Voice 28: be seen to be criticizing staff for the way in which this is done, because it's

[1:11:59] Voice 28: basically following the way that trust policy statement has been done in the past

[1:12:04] Voice 28: and that that is to have this kind of amalgam of a document it's because it's a constitutional

[1:12:12] Voice 28: document I think it needs to be rather sparse in the things that it it actually mandates

[1:12:22] Voice 28: a constitutional document is generally going to have lots of whereases and wherefores and set

[1:12:28] Voice 28: the table as to the context and the circumstances of the document's creation. But at the end of the

[1:12:35] Voice 28: day, it's going to be pretty pointed and concise in its mandatory provisions, which are the things

[1:12:43] Voice 28: that people are going to be really more interested in. So I would strongly advocate that we go

[1:12:49] Voice 28: through a process to to pull this apart into at least two two pieces and you know which is

[1:12:57] Voice 28: which is the main document and which is the the annex or appendix uh i i don't care but

[1:13:06] Voice 28: separate it thank you thank

[1:13:09] Trustee Morrison: you very much trustee kitchley i'm gonna um put myself on the list

[1:13:12] Trustee Morrison: after trustee kaylee too if others want to speak to any of these pieces please put your hands up

[1:13:17] Trustee Morrison: Trustee Keeley.

[1:13:18] Voice 5: Okay thank you and please bear with me for a moment Chair if I just reflect that

[1:13:23] Voice 5: being the only municipality I've been actually struggling quite hard to get groups of people

[1:13:28] Voice 5: who understand the role of the trust firstly and secondly understand this document. The very first

[1:13:35] Voice 5: question that I was asked is have some municipalities seen it? Answer yes. Have they had a chance to

[1:13:42] Voice 5: respond to it answer yes so so far so good on that when we got into the details i don't have to tell

[1:13:49] Voice 5: you we won't go into what were the major areas of concern right now because i don't think you want

[1:13:53] Voice 5: to hear that but the the fact is the the largest objections were firstly was the the russian

[1:14:00] Voice 5: inverted commas and i'm very pleased we've passed that motion because hopefully that will help

[1:14:05] Voice 5: that will alleviate that problem to some extent and secondly was the the word shall and everyone's

[1:14:12] Voice 5: been counting up in the document how many shells we've got and I'm sorry about that because it but

[1:14:17] Voice 5: that has been a real distraction and to what extent in your only municipality does it limit

[1:14:24] Voice 5: and govern or restrict the the municipality from where we are right now so I agree that the the

[1:14:32] Voice 5: The document itself, yes, a few people will read it, very few.

[1:14:36] Voice 5: You've heard from, I'd like to reinforce, from this area of the trust region, that the need to simplify.

[1:14:47] Voice 5: I'm not necessarily suggesting executive summary, but most people will want to know, what does it mean to me?

[1:14:55] Voice 5: And when you look at a document of that magnitude, that is not the easiest question to answer.

[1:15:01] Voice 5: So I think you've heard it all. I won't go on, but it has been hard slog right now, putting a positive spin on this. The amount of money that's been spent on external help to get this circulated hasn't been helpful.

[1:15:18] Voice 5: helpful. And whilst it's not on topic directly, we are dealing with two other issues running

[1:15:24] Voice 5: concurrently, and that hasn't been lost on people either. Co-mingling issues is extremely negative

[1:15:31] Voice 5: and it's dangerous. But we do live in a world where the three issues, the review, the budget,

[1:15:38] Voice 5: and the policy review are going on simultaneously. And politically, whether we like it or not,

[1:15:44] Voice 5: they are going to be grouped together, sadly. But there we have it. Thank you.

[1:15:49] Trustee Morrison: Thank you, Trustee Haley. I'll throw some comments in on this now, too, if I may.

[1:15:55] Trustee Morrison: So a couple things have come up for me that I think are deeply interesting. So we do have

[1:16:03] Trustee Morrison: challenges around our communication with the public around the difference between the governance

[1:16:08] Trustee Morrison: review, the trust policy statement review, and then, you know, the affiliated relationships that

[1:16:15] Trustee Morrison: that has with our budget. I am not actually a big fan of big budget increases without the

[1:16:23] Trustee Morrison: governance review being resolved. But I don't necessarily want to see those cuts come out of

[1:16:28] Trustee Morrison: programs that we know need to be done. I think that they potentially need to be out of other

[1:16:35] Trustee Morrison: types of aspects of work in the trust. So having said all that, like related to this topic,

[1:16:41] Trustee Morrison: and that's maybe just to build off what trustee kaylee is talking about with the co-mingling

[1:16:46] Trustee Morrison: challenge we face i also think that we don't have the luxury to do one thing like to do all things

[1:16:52] Trustee Morrison: at the same time that's exceptionally complicated to try and unfold all of those things i do think

[1:17:00] Trustee Morrison: we need to iterate heavily so like we we need to have a process and i think we have set that in

[1:17:06] Trustee Morrison: And I can't remember if it was Trustee Peterson, I feel like, had asked for that to be like

[1:17:12] Trustee Morrison: annual or every two year kind of review of the trust policy statement.

[1:17:14] Trustee Morrison: So we're not in this situation where we have two decades plus of like having to review

[1:17:18] Trustee Morrison: things, right?

[1:17:19] Trustee Morrison: So I do think that that is at least a step in the right direction to try and get a more

[1:17:24] Trustee Morrison: constant conversation.

[1:17:25] Trustee Morrison: Because frankly, while I think it's stirred up a beehive in some ways doing the trust

[1:17:29] Trustee Morrison: policy statement, I think it needed to.

[1:17:31] Trustee Morrison: And I think that's good.

[1:17:32] Trustee Morrison: like the the kind of comments that we've had and like the conversation and engagement we're having

[1:17:36] Trustee Morrison: with our communities is actually good um so i would say that um i did actually vote for the

[1:17:45] Trustee Morrison: governance review and i know it was a very divisive issue among the trust council um but i do want to

[1:17:51] Trustee Morrison: see what that looks like i don't think i want to wait for the entire trust policy statement to be

[1:17:57] Trustee Morrison: be done um to something somebody else said earlier i actually think i mean it was cherry welcome um

[1:18:04] Trustee Morrison: i think that what we really need to get down to at some point in in march or in june is like

[1:18:09] Trustee Morrison: which pieces of content are we going to like stand on for this term and which do we just think we

[1:18:15] Trustee Morrison: need to move off to the next term and because public comment has said like we just don't

[1:18:20] Trustee Morrison: understand enough we haven't had those conversations in community about salinization

[1:18:25] Trustee Morrison: plants or docs or whatever it is like those are the things we should just pull them onto a list

[1:18:30] Trustee Morrison: and they go into the next round of edits and we have a longer conversation on those so I also

[1:18:35] Trustee Morrison: think that the rhetoric we're having around all or nothing in the trust policy statement is

[1:18:40] Trustee Morrison: exceptionally problematic so we we simply don't have to do that right like we can do a version

[1:18:47] Trustee Morrison: of the trust policy statement right now that's lean and like organized and addresses some of

[1:18:52] Trustee Morrison: the historical injustices that we have to deal with in our own work in reconciliation I would

[1:18:58] Trustee Morrison: say that's like my primary thing that I think we need to do and like if we don't get that done this

[1:19:04] Trustee Morrison: term I feel like we're hurting relationships in our own work in reconciliation so at a bare minimum

[1:19:09] Trustee Morrison: that would be my floor right and then in terms of some of the um things in terms of but but maybe

[1:19:18] Trustee Morrison: just one other thing about that um somebody in the public when we when they were commenting made

[1:19:25] Trustee Morrison: commented that there was an entire uh new structure um that was probably my comments

[1:19:31] Trustee Morrison: my submitted comments as a trustee and so as a trustee which be clear it's me as a trustee

[1:19:38] Trustee Morrison: not as the chair of the trust programs committee all trustees are allowed to submit comments it's

[1:19:43] Trustee Morrison: me as a trustee doing that so i sat down and spent 16 hours one weekend and like dreamed up

[1:19:48] Trustee Morrison: what I would like to see out of all the information that we've been given about the trust policy

[1:19:53] Trustee Morrison: statement out of all the conversations and community and feedback I've received so far

[1:19:56] Trustee Morrison: what would I personally as a trustee like to see in the trust policy statement and then I distilled

[1:20:01] Trustee Morrison: it down to like a restructuring because the restructuring issue was one of the key elements

[1:20:06] Trustee Morrison: that I've heard as a problematic issue and so again to some of the points that have just been

[1:20:11] Trustee Morrison: made by trustee Critchley and trustee Cayley and trustee Scott like I really think taking all of

[1:20:18] Trustee Morrison: the advocacy work and putting it into schedules will alleviate a lot of challenges and issues

[1:20:23] Trustee Morrison: and having just the clearest and most consensus items in the the front end is where we want to

[1:20:31] Trustee Morrison: get to um so those are the kind of recommendations in terms of just restructuring that i think i

[1:20:36] Trustee Morrison: would like to put forward in march as as a suggestion to trust uh council all right wow

[1:20:43] Trustee Morrison: wow, that was a lot longer than I expected. And so maybe one last thing is, I do think that we

[1:20:49] Trustee Morrison: while I hear people about like, this is an election issue. And I do think there are some

[1:20:53] Trustee Morrison: things that are election issues, you know, dogs and civilization plants until we understand more

[1:20:57] Trustee Morrison: deeply what those things really are about. And I mean, I don't think we can really get them in

[1:21:01] Trustee Morrison: or should, you know, like, and but I do think we have to accept that we spent a significant

[1:21:08] Trustee Morrison: portion of public money and the same people who are talking today and are saying that we should

[1:21:14] Trustee Morrison: delay delay because it's being rushed I would argue you're going to in six months say why have

[1:21:19] Trustee Morrison: you wasted all this money and so I would challenge you to be very honest about the position you're

[1:21:25] Trustee Morrison: taking because I don't want to engage in a huge amount more like dollars if we don't actually

[1:21:32] Trustee Morrison: have some spine and do something as trustees so that i and what that is for sure that's open to

[1:21:40] Trustee Morrison: conversation that's what we're doing here okay uh all right i'm gonna pause myself there trustee

[1:21:45] Trustee Morrison: peterson i have you next thank

[1:21:49] Voice 19: you chair um i just kind of want to dispute the notion that a policy

[1:21:54] Voice 19: document necessarily needs to be short concise and easy to read i i think that's kind of um

[1:22:02] Voice 19: putting a false frame on what is, you know, tends to be a bit more complex.

[1:22:12] Voice 19: At the same time, I think that we could have and certainly should in the future

[1:22:19] Voice 19: be a little more clear about certain things so that some of the misconceptions that are out there

[1:22:26] Voice 19: maybe don't occur again and might not have occurred in this case.

[1:22:30] Voice 19: I'm just going to talk quickly about the directive policies, the shells.

[1:22:36] Voice 19: We all know that they're in the existing document.

[1:22:41] Voice 19: And so it's not like directive policies are new.

[1:22:45] Voice 19: It's not like the draft is bringing in new restraints on LTCs.

[1:22:54] Voice 19: But that's part of the narrative out there.

[1:22:56] Voice 19: And that's trouble, right?

[1:23:00] Voice 19: Right. It's it's it's perceived as as as new restrictions on the autonomy of LTCs.

[1:23:06] Voice 19: So just trying to get at thinking more clearly about how to communicate this kind of stuff out to the public.

[1:23:15] Voice 19: Again, I do think that if we were to engage in a more regular, as you say, iterative process and that we are bringing this sort of thing,

[1:23:26] Voice 19: you know, a policy statement review on a regular basis before the public, then

[1:23:33] Voice 19: these kind of misperceptions would be less frequent and more readily addressed.

[1:23:45] Voice 19: So in terms of the density of the document itself, you know, I think it's fine to think

[1:23:55] Voice 19: about executive summary it's fine to think about appendices but i don't think it's reasonable to

[1:24:01] Voice 19: expect that our policy document is going to be an easy read for anyone to pick up and and

[1:24:08] Voice 19: and totally understand um without some work uh so that's just my thank

[1:24:18] Trustee Morrison: you trustee peterson

[1:24:20] Trustee Morrison: um i think i have uh chair luck on next thank

[1:24:25] Trustee Luckham: you very much um chair um i realized i didn't just

[1:24:29] Trustee Luckham: just plug my headphones in. So I'm just going to try and speak really clearly to the microphone

[1:24:33] Trustee Luckham: here. I have two points. I kind of put my hand up a while ago, and we bounced around quite a bit.

[1:24:43] Trustee Luckham: And perhaps I lost the thread. I'll admit that's entirely possible. But earlier on in the meeting

[1:24:51] Trustee Luckham: today, we told the public, and what we said out loud, and have committed in other places to the

[1:24:58] Trustee Luckham: the public that we are not going to be amending this document until we've heard from you. And yet

[1:25:06] Trustee Luckham: right now, right here, we're having a conversation about changing the document prior to having

[1:25:13] Trustee Luckham: received all that input. And that I find confusing. So if somebody wants to straighten me out on that,

[1:25:19] Trustee Luckham: that'd be great. But I just ask, I have a question actually that I want to...

[1:25:25] Trustee Morrison: Can I pause you just for one second and clarify that?

[1:25:30] Trustee Morrison: yep um so the so what we're doing here right now is we're having a conversation about

[1:25:38] Trustee Morrison: trustee feedback too so there's multiple feedback and engagement processes going on in parallel

[1:25:43] Trustee Morrison: the public is one of them the trustees is one of them first nations is one of them and all of those

[1:25:51] Trustee Morrison: strands of feedback need to be collected and synthesized in ways that help inform what will be

[1:25:58] Trustee Morrison: the final document. And doing them in series, like one after the other, isn't really authentic to how

[1:26:05] Trustee Morrison: people are actually unfolding their thinking. So being able to name and make public and make

[1:26:10] Trustee Morrison: transparent more of our thinking as it's unfolding, I think it's helpful both to the public

[1:26:15] Trustee Morrison: and their feedback, and also to trustees as they start to process and think things through. So I

[1:26:20] Trustee Morrison: think that's, personally, I think that's the goal of having some conversation. Particularly, we are

[1:26:26] Trustee Morrison: focus from from trust council in december to really consider um structure right so we're we're

[1:26:34] Trustee Morrison: not really wanting to say necessarily like definitely include this definitely don't include

[1:26:40] Trustee Morrison: that that's for more trust council conversations here we're really talking about structure and

[1:26:45] Trustee Morrison: timeline um and like feedback on timeline and the timeline is the thing that specifically we're kind

[1:26:51] Trustee Morrison: of like waiting to see how that unfolds relative to the other engagement practices but we still

[1:26:55] Trustee Morrison: need to think about structure to some degree well

[1:26:59] Trustee Luckham: fair enough and as somebody else said earlier

[1:27:02] Trustee Luckham: remember the public it's about um um uh perception and um i would say there's a conversation of

[1:27:10] Trustee Luckham: opinions about changing the structure and this is a decision where i recommend it's not a decision

[1:27:15] Trustee Luckham: making body but it makes its own internal decisions and it makes recommendations and uh

[1:27:20] Trustee Luckham: And I'm just saying let's be careful about what we say with respect to it appearing to be advancing the discussion around amending the document.

[1:27:33] Trustee Luckham: So the question that I have actually around the policy statement, and I'm struggling with trying to figure out how the public can engage with us in a meaningful way and understand and have the information that they need to be able to provide constructive feedback to us to assist us in developing this document appropriately.

[1:27:57] Trustee Luckham: And the policy statement is obviously a document that has been requested of us for some time by the province, and indeed, the most current version, which contains structure and language in it that we are now discussing, has been approved by the province.

[1:28:15] Trustee Luckham: And so that document meets the province's criteria and or I'm presuming the request or the requirement that the Islands Trust have a policy statement.

[1:28:28] Trustee Luckham: So my question is through the chair to staff, Claire, whether or not you have any advice to us about what is it that the province is expecting or asking of us in the policy statement?

[1:28:43] Trustee Luckham: and I want to ask you to comment on whether or not you think what you think about the current

[1:28:47] Trustee Luckham: version of it but just I'd like to know more clearly when we submit this what is the criteria

[1:28:52] Trustee Luckham: that the province are going to be looking at to be sure that it meets their requirements for the

[1:28:56] Trustee Luckham: Islands Trust to have a policy statement

[1:28:59] Trustee Morrison: and just as you take that question up Claire if I can have

[1:29:03] Trustee Morrison: you also so Chair Lacombe you're using the word that the province has approved that the province

[1:29:08] Trustee Morrison: actually won't like officially approve the statement until it's gone through all of its

[1:29:13] Trustee Morrison: readings we actually have a final statement so the

[1:29:15] Trustee Luckham: previous comment

[1:29:16] Trustee Morrison: oh the previous thank you

[1:29:18] Trustee Morrison: previous

[1:29:18] Trustee Luckham: policy statement has been improved with its structure and language shalls and all that

[1:29:24] Trustee Luckham: stuff that's the question thank you okay

[1:29:26] Voice 12: go ahead claire um so that's a question i might um bring

[1:29:30] Voice 12: more fulsome answer back to you at another time but generally the act calls for a policy statement

[1:29:36] Voice 12: right there is no there's no further description within the act right um where i think the province

[1:29:42] Voice 12: is looking for um so i think i would want to prepare my i don't want to speak for the province

[1:29:48] Voice 12: so i'm wanting to be very careful in my comment here around what their expectations may be

[1:29:52] Voice 12: um but at this time i think we're working with a 25 year old document that was approved by the

[1:29:57] Voice 12: government of the day at that time it has served

[1:29:59] Voice 12: Sir.

[1:30:00] Voice 12: the Islands Trust over this time, but I don't think I can speak for the province as to what

[1:30:03] Voice 12: they expect now, except I know they will be looking closely at the engagement record with

[1:30:08] Voice 12: First Nations as they contemplate what lands with the minister. But I don't want to speak

[1:30:13] Voice 12: for the province at this point, if

[1:30:15] Trustee Morrison: that's okay. And Claire, I appreciate that I will actually

[1:30:21] Trustee Morrison: speak more firmly so so um the the act specifies um that the trust council is the one to create

[1:30:31] Trustee Morrison: the policy statement and there are some criteria that we are working through with staff to try and

[1:30:37] Trustee Morrison: understand what the legalese language needs to be without the redundancy challenges that we're

[1:30:42] Trustee Morrison: hitting so there is some like language specific type pieces that that you know may need to be

[1:30:49] Trustee Morrison: be in there um and because we've had the feedback um as it's you know we're watching the feedback

[1:30:54] Trustee Morrison: as it's coming in and some of the feedback is things that we've heard here today about just

[1:30:59] Trustee Morrison: redundancy and like it's just too big right like too hard too dense to get through and so but there

[1:31:05] Trustee Morrison: is some language that still has to remain and so we're trying to figure out like what that language

[1:31:10] Trustee Morrison: might be um weaving this down sorry the row um trying to figure out exactly what that language

[1:31:16] Trustee Morrison: which has to be so that that can help inform trustees

[1:31:19] Trustee Morrison: decisions as they make decisions about any changes

[1:31:22] Trustee Morrison: and as the engagement data comes in

[1:31:24] Trustee Morrison: and we get into some, you know,

[1:31:26] Trustee Morrison: first reading ready version of the document.

[1:31:30] Trustee Morrison: Does that help Chair Locke?

[1:31:35] Trustee Luckham: Yeah, it does and it was a kind of a rhetorical question

[1:31:39] Trustee Luckham: because I sort of think I know what the answer is,

[1:31:41] Trustee Luckham: but I think that it's important

[1:31:42] Trustee Luckham: that we have a common understanding about that.

[1:31:46] Trustee Luckham: But indeed, I think it's reasonable to clarify that with the ministry, if necessary, at this time, because I think it's in the public interest to understand when they're providing feedback and making comments about it being overly directive or otherwise, and I just picked that at random, if that's the desire or the necessity of the document, then we have to take that into consideration.

[1:32:13] Trustee Luckham: So I just want to provide information to the public in order to be able to provide positive

[1:32:21] Trustee Luckham: feedback.

[1:32:22] Trustee Luckham: Thank you.

[1:32:23] Trustee Luckham: Yeah.

[1:32:24] Trustee Luckham: Constructive feedback is the better way.

[1:32:26] Trustee Morrison: So Claire and Delaney, if I can just ask for very briefly, do you need specific direction

[1:32:33] Trustee Morrison: related to getting that as part of the feedback for the March meeting?

[1:32:37] Trustee Morrison: Okay.

[1:32:37] Trustee Morrison: So what would that look like?

[1:32:39] Trustee Morrison: What I'm hearing from Chair Luckum as an action step is that we need clarification from the province about what legal language or what sort of official language they are going to require to be able to approve the policy statement and potentially any structural related issues.

[1:33:01] Trustee Morrison: I doubt they're going to do structural, but maybe they are.

[1:33:03] Trustee Morrison: are so like what components does the province need for being able to get on board with whatever

[1:33:08] Trustee Morrison: changes are made I

[1:33:11] Voice 12: would say yes the resolution would be helpful I will note that we're trying

[1:33:15] Voice 12: to get the council agenda package out by Friday so if you are requesting input I don't think we

[1:33:19] Voice 12: can achieve that agenda deadline but perhaps could have some response by the province by March

[1:33:25] Voice 12: although no certainty of that yeah

[1:33:27] Trustee Morrison: I don't think it necessarily needs to be by March because we

[1:33:29] Trustee Morrison: we won't have all of the public engagement necessarily done

[1:33:32] Trustee Morrison: until later anyway.

[1:33:33] Trustee Morrison: So it's more informational for trustees at this point.

[1:33:38] Trustee Morrison: Okay, I don't know what that motion sounds like.

[1:33:41] Trustee Morrison: If you want to think about what that does

[1:33:42] Trustee Morrison: and like law version to Robert, that would be helpful

[1:33:46] Trustee Morrison: so that I get it whatever it needs to be

[1:33:48] Trustee Morrison: for the issue that just got put on the table.

[1:33:50] Trustee Morrison: I'm just gonna go over to Trustee Rogers.

[1:33:52] Trustee Morrison: I am gonna put us into a break in about six minutes

[1:33:56] Trustee Morrison: so everybody can get up and shake their uh bodies and like actually move um and i'm going to hand

[1:34:02] Trustee Morrison: over the chair at that time to uh trustee peterson um so trustee rogers if you want to go ahead

[1:34:08] Trustee Rogers: thanks um try and be succinct um first of all can i can i just echo what um trustee peterson

[1:34:15] Trustee Rogers: had to say um i i do find this whole idea that a 35-page document that's our it's not a i don't

[1:34:23] Trustee Rogers: consider a constitutional document i consider it a guiding document like an ocp is too long

[1:34:29] Trustee Rogers: in some vague context when i look i bet there's very few local trust committees whose ocp is less

[1:34:37] Trustee Rogers: than 35 every time i see the one from galliano which is 120 pages i go uh you know that community

[1:34:44] Trustee Rogers: managed to do that it doesn't seem to be a particularly uh overly burdensome document

[1:34:50] Trustee Rogers: Plus, it's not a, it's, and just in response to a couple of comments at the beginning of this session, the document that we've got is the one that we're taking out for public consultation.

[1:35:03] Trustee Rogers: I mean, we're not going to get to the point unless we start all over again.

[1:35:07] Trustee Rogers: And I know there's a sentiment out there that we should, of taking a different document.

[1:35:12] Trustee Rogers: This is the document we're going to get the public comment every now and then.

[1:35:15] Trustee Rogers: And that's fair enough.

[1:35:16] Trustee Rogers: I think it seems to me I have three brief points one is I agree with the chair of this committee

[1:35:23] Trustee Rogers: the content of what's in and what's out will be decided by trust council

[1:35:27] Trustee Rogers: second I think the challenge will be how do we design a mechanism to

[1:35:35] Trustee Rogers: address the issues around structure we'll need a mechanism about that and you know it doesn't

[1:35:42] Trustee Rogers: mean that we need a small committee that is tasked with simply trying to talk in depth about

[1:35:49] Trustee Rogers: what the structure looks like to assist the staff to develop that structure, because it's very

[1:35:54] Trustee Rogers: difficult to have a conversation about structure and wording in a group of 26 trustees. So we'll

[1:36:02] Trustee Rogers: need a mechanism to do that. The third thing I want to say is I think it's really important,

[1:36:07] Trustee Rogers: and I've said this in my commentary, I don't think we can talk about the trust policy statement

[1:36:11] Trustee Rogers: without talking about the trust policy implementation policy.

[1:36:15] Trustee Rogers: The implementation policy is the actual document

[1:36:19] Trustee Rogers: that tells the local trust committees

[1:36:21] Trustee Rogers: how to go about implementing the trust policy statement.

[1:36:24] Trustee Rogers: And it's been almost absent in the discussion about this.

[1:36:28] Trustee Rogers: And it's problematic for me

[1:36:31] Trustee Rogers: that we aren't having that conversation at the same time

[1:36:33] Trustee Rogers: because it's the one that says local trust committees

[1:36:35] Trustee Rogers: can make independent decisions

[1:36:37] Trustee Rogers: about what part of the policy statement

[1:36:39] Trustee Rogers: to apply in their own local trust area and which one's not.

[1:36:43] Trustee Rogers: And so I would really urge us to put that on the agenda

[1:36:48] Trustee Rogers: as part of something that we need to have

[1:36:50] Trustee Rogers: as part of this conversation as we go forward.

[1:36:52] Trustee Rogers: And I am hoping as part of the public consultation

[1:36:56] Trustee Rogers: that that document is out there as well,

[1:36:59] Trustee Rogers: or at least what's contained,

[1:37:01] Trustee Rogers: the concepts that are contained in that document

[1:37:03] Trustee Rogers: are out there as well.

[1:37:04] Trustee Rogers: So that people and members of the public can see,

[1:37:07] Trustee Rogers: here's the implementation policy.

[1:37:09] Trustee Rogers: Thank you. I'll stop there.

[1:37:11] Trustee Morrison: All right. Thank you. I have Trustee Langerice and Trustee Wright

[1:37:17] Trustee Morrison: on my list here. I'm going to ask you if you can try to do a kind of synthesis or wait until after

[1:37:26] Trustee Morrison: the break. One or the other, it's up to you how you'd like to do. Trustee Langerice. Okay, just

[1:37:30] Voice 1: really quickly, one of the questions I've got is the role of trustees in this engagement process.

[1:37:35] Voice 1: process what will our role be it's not really quite clear to me because i tend to put things

[1:37:41] Voice 1: out on the internet as well on my website on issues that i on the on the trust policy statement

[1:37:47] Voice 1: and that's why i asked the question about the content that will be provided because

[1:37:52] Voice 1: you know i i'm not necessarily certain as to what the interpretation will be versus my interpretation

[1:38:00] Voice 1: So that's one of my questions and I agree with Trustee Rogers about the implication of the shells and how it impacts OCPs and LUPs.

[1:38:10] Voice 1: I think that's an important piece. People need to understand when does it actually get action?

[1:38:15] Voice 1: When is it mandatory and when isn't it? So I'll leave it at that.

[1:38:20] Trustee Morrison: Thank you, Trustee Wright.

[1:38:21] Trustee Morrison: Yeah,

[1:38:24] Voice 23: I asked trustees a question some time ago about who the author is going to be of this

[1:38:31] Voice 23: document. And I think there is an expectation in the public that they will be the authors. And I

[1:38:35] Voice 23: think we should sort of clarify that one question of who is actually the person who's going to

[1:38:40] Voice 23: write it. We talked about public engagement, but I think some of the impressions that I get

[1:38:44] Voice 23: from listening to certain components of our constituents, that their expectation is that

[1:38:50] Voice 23: that they shall do the writing.

[1:38:52] Voice 23: With respect to the word shall, et cetera, et cetera,

[1:38:55] Voice 23: I notice there's a November 23rd in 2000, year 2000,

[1:39:01] Voice 23: a legal opinion considered the use

[1:39:02] Voice 23: of more mandatory language in directive policies

[1:39:05] Voice 23: and the opinion argued that changing directive policies

[1:39:08] Voice 23: to require that local trust committees

[1:39:11] Voice 23: and island municipalities include certain matters

[1:39:13] Voice 23: in their official community plans and regulatory bylaws

[1:39:16] Voice 23: rather than address them.

[1:39:18] Voice 23: them um so we've had a legal opinion on that uh 12 years ago um so if that is mistaken then perhaps

[1:39:25] Voice 23: we need to review that but i don't think there'd be any change thanks thank

[1:39:30] Trustee Morrison: you trustee right i'm

[1:39:32] Trustee Morrison: going to um pull our conversation to a pause um trustee peterson thank you for being able to take

[1:39:38] Trustee Morrison: over after the break um in a just a minute or two i'm going to ask us to take a 10 minute break

[1:39:43] Trustee Morrison: um get out move go get tea get coffee whatever you need to do um a couple quick uh logistical

[1:39:51] Trustee Morrison: pieces if there is something uh okay it was to the comment about trustees role um in the work

[1:39:58] Trustee Morrison: trustees so legally speaking the act states that the trust council writes the trust policy statement

[1:40:04] Trustee Morrison: that is what the act says trust me i spent a lot of time reading the trust act recently so um that

[1:40:12] Trustee Morrison: And from that perspective, we as a trust council think it's important for us to be able to hear and understand what our communities want to see in that, and also for us to understand what are our obligations related to reconciliation, what are our obligations related to the mandate and the object of the trust.

[1:40:36] Trustee Morrison: So those are all of the things that we're trying to balance and understand.

[1:40:39] Trustee Morrison: um i would echo what trustee right just said i actually don't think that this is the same as an

[1:40:46] Trustee Morrison: ocp where you're actually in community writing and thinking together in a much deeper way that

[1:40:53] Trustee Morrison: is what we should be doing with ocps it is the daylight like if we have you know tree management

[1:40:59] Trustee Morrison: policies forest management policies those are things we should get detailed at at the community

[1:41:03] Trustee Morrison: level and that we shouldn't have dictated in detail from from the trust council level but

[1:41:09] Trustee Morrison: But the overarching mandate related issues that the Trust Act says, yeah.

[1:41:14] Trustee Morrison: And so I'm going to pause because I don't want to get too much into like soapbox.

[1:41:17] Trustee Morrison: Trust me, you can call me anytime.

[1:41:18] Trustee Morrison: I'll talk about this.

[1:41:19] Trustee Morrison: So but yeah, so that's Trust Act.

[1:41:24] Trustee Morrison: Trust Council writes the trust policy statement from a legal standpoint.

[1:41:30] Trustee Morrison: And so I do want to also just make an apology again.

[1:41:37] Trustee Morrison: I did it at the head of the meeting, but Omnicron has really taken a toll in my work life.

[1:41:44] Trustee Morrison: And we have a giant public webinar that nobody else can facilitate because everyone's ill.

[1:41:49] Trustee Morrison: So I have to step in for it.

[1:41:51] Trustee Morrison: And thankfully, we have a vice chair system here, and he's not sick.

[1:41:56] Trustee Morrison: So Trustee Peterson is going to take over for me here.

[1:42:00] Trustee Morrison: Trustee Peterson, there is a motion on the table related to just getting the feedback,

[1:42:04] Trustee Morrison: back if or not on the table but if trustee or sorry Steph I still need to just use first name

[1:42:12] Trustee Morrison: Claire if Claire can just send it to Tim and so that he has that so after the break he can

[1:42:17] Trustee Morrison: address that motion that would be helpful okay thank you all 10 minutes so we'll see you back

[1:42:23] Trustee Morrison: at or everyone else we'll see you back at 10 50 thank you um

[1:53:17] Voice 19: trustees that are returning if you

[1:53:18] Voice 19: can or if you're able to turn your camera on please do so that so we know who's back i i'm

[1:53:25] Voice 1: here but my video is still not working for some reason i

[1:53:29] Voice 19: i know you are and thank you for that

[1:53:33] Voice 19: again scott i see you're there with your seer and thank you david

[1:53:40] Voice 28: christie still here

[1:53:43] Voice 19: okay thank you david so it looks like we have uh quorum back again then so let's go ahead and

[1:53:51] Voice 19: and reopen the meeting.

[1:53:53] Voice 19: I thank Claire Morrison for her work this morning,

[1:53:56] Voice 19: getting us to this point.

[1:54:00] Voice 19: Where we left off was the request for staff

[1:54:06] Voice 19: to seek some feedback on the provincial look

[1:54:12] Voice 19: at what we need to have in policy statement.

[1:54:14] Voice 19: And Claire has sent in the chat a suggested motion.

[1:54:20] Voice 19: And I think it'd be a good place to start

[1:54:22] Voice 19: with if someone would like to make that motion or a motion to that effect and i see uh trustee

[1:54:32] Voice 19: colburn is your hand up to speak not hearing trustee colburn i don't

[1:54:45] Voice 4: see anything in the

[1:54:46] Voice 19: you don't see it in the chat i don't

[1:54:50] Voice 19: know not in the chat and

[1:54:52] Trustee Rogers: neither do i oh

[1:54:53] Voice 19: okay i'm sorry that

[1:54:55] Voice 19: that was sent to me um i'll just uh i'm just gonna copy that and send it to everyone here

[1:55:06] Voice 12: i did send it to robert barlow to bring on screen for you oh

[1:55:10] Voice 19: okay great here i'll just

[1:55:13] Voice 19: where everyone should be getting it shortly here um peter luckham i see your hand up as well

[1:55:34] Voice 19: were you wanting to speak or is that a holdover or just letting me know you're here

[1:56:00] Trustee Rogers: uh trustee rogers well i'll make that motion i'll move that trust programs committee request staff

[1:56:05] Trustee Rogers: to seek provincial staff's feedback on required or desired content or structure for the policies

[1:56:15] Voice 19: thank you i think we got all of that and uh robert should be able to get it up on the screen here for

[1:56:21] Voice 19: a mo in a moment and trustee fenton are you seconding there okay um while we're waiting

[1:56:32] Voice 19: for that to come up on the screen trustee rogers did you want to speak to the motion at all um i

[1:56:40] Trustee Rogers: just i'll only say i'm happy to make the motion uh and i hope you can still hear me um but the um

[1:56:50] Trustee Rogers: I think we better be prepared for the fact

[1:56:52] Trustee Rogers: that you don't answer us.

[1:56:53] Trustee Rogers: So our other answer is we're not going to tell you.

[1:56:57] Voice 19: Yeah, fair enough.

[1:56:59] Voice 19: Trustee Fenton, did you want to speak to the motion?

[1:57:03] Voice 19: No.

[1:57:05] Voice 19: Okay.

[1:57:07] Voice 19: So I don't see any other speakers

[1:57:09] Voice 19: on the motion at this moment.

[1:57:12] Voice 19: I do see the motion up there,

[1:57:15] Voice 19: so we all can see what it is.

[1:57:17] Voice 19: And not seeing any more speakers,

[1:57:19] Voice 19: I'm just going to go ahead and call the question.

[1:57:21] Voice 19: So all in favor, please raise your digital hand

[1:57:24] Voice 19: or speak up if you cannot.

[1:57:36] Voice 19: Okay, I am seeing seven hands up in favor.

[1:57:42] Voice 19: So please lower your hands.

[1:57:48] Voice 19: And any opposed?

[1:57:54] Voice 19: Any opposed?

[1:57:55] Voice 19: I'm not seeing any opposed.

[1:57:57] Voice 19: So that motion carries.

[1:57:58] Voice 19: I'm

[1:57:58] Voice 1: just abstaining, that's all.

[1:58:00] Voice 19: Oh, okay, thank you.

[1:58:02] Voice 19: Yeah, yeah, which is a vote in favor.

[1:58:07] Voice 19: all right um so pleasure of the committee how uh are we feeling about this section of the meeting

[1:58:17] Voice 19: is there any need to continue on this section or shall we move on to the next item hi chair i'd

[1:58:29] Voice 15: like to make my hands up paul brent i see that yes go ahead i'd just like to to make um one point

[1:58:39] Voice 15: and I want to minute it, is that it is absolutely appropriate that there be directive policies,

[1:58:47] Voice 15: but there is a difference between a few and many directive policies, and that's the only point I

[1:58:53] Voice 15: want to make. That's what I'm hearing from my community and have ever since the policy statement

[1:59:02] Voice 15: revision was available to the public. Thanks.

[1:59:08] Voice 19: Okay. Thank you, Trustee Brett. I'll just

[1:59:10] Voice 19: Just note that for items that you would like to be minuted,

[1:59:15] Voice 19: it's very helpful if you make sure

[1:59:17] Voice 19: that the staff gets that in writing, whatever possible,

[1:59:22] Voice 19: if you can do that ahead of time, that's always better,

[1:59:26] Voice 19: but certainly for a minute taking,

[1:59:29] Voice 19: if you do want something recorded like that,

[1:59:31] Voice 19: please send it to staff so that that's clear.

[1:59:34] Voice 19: So anything else on the policy statement briefing today?

[1:59:38] Voice 19: day and if i don't see a hands we're going to move on to the next item um which is 7.1.2

[1:59:48] Voice 19: secretariat services criteria we're going to get some verbal advice for staff i see trustee rogers

[1:59:54] Voice 19: have them.

[1:59:58] Voice 19: Trustee Rogers?

[2:00:00] Trustee Rogers: I'm sort of I'm drafting a motion. Yeah, I'm sorry, my my internet's become very unstable. I'm drafting a motion about the trust policy implementation policy and I'll have it up in the chat shortly and hopefully Robert can work off that.

[2:00:15] Trustee Rogers: can you can pull it up it basically says that i move that the trust policy implementation policy

[2:00:25] Trustee Rogers: be included in public and trust committee discussions about regarding regarding

[2:00:40] Trustee Rogers: the trust policy statement okay

[2:00:46] Voice 19: so we'll wait a moment to get that uh for everyone

[2:00:51] Voice 15: i'll be seconding that chair okay

[2:00:54] Voice 19: thank you trustee brent so uh we see that in the chat

[2:00:58] Voice 19: we'll just give uh robert a moment to get it up on the screen for us with

[2:01:04] Trustee Rogers: all the typos i

[2:01:05] Trustee Rogers: apologize i see i made about three oh and

[2:01:15] Voice 19: we'll just excellent okay i see it's up there on the

[2:01:22] Voice 19: screen for us trustee rogers did you want to speak to the motion at all i i

[2:01:25] Trustee Rogers: do have a question for

[2:01:26] Trustee Rogers: or the director is that we often say we recommend

[2:01:32] Trustee Rogers: to trust council, but it seems to me,

[2:01:36] Trustee Rogers: you're gonna be going out

[2:01:37] Trustee Rogers: and doing public consultation right now.

[2:01:39] Trustee Rogers: I don't think we can wait for trust council

[2:01:41] Trustee Rogers: to consider this.

[2:01:43] Trustee Rogers: So I think it's within our man,

[2:01:47] Trustee Rogers: or I don't wanna use the word mandate, our remit.

[2:01:51] Trustee Rogers: Someone's been using the term remit.

[2:01:53] Trustee Rogers: I like the word remit.

[2:01:54] Trustee Rogers: it's within our remit that uh that we can ask that this be done would you am i correct uh director

[2:02:02] Trustee Rogers: frederick do you agree with me um

[2:02:04] Voice 12: certainly i think there can be a conversation about how the

[2:02:06] Voice 12: policy statement is implemented we are close to with i we have a scope of work with isl that's

[2:02:12] Voice 12: been defined in their contract it does not include this element and we're you know i've got final

[2:02:17] Voice 12: engagement materials are coming next week um so it would be really difficult at this point to

[2:02:21] Voice 12: introduce an additional theme here certainly this is a conversation that can be had but at this point

[2:02:26] Voice 12: to explicitly request staff to make this an additional component of public engagement would

[2:02:30] Voice 12: be challenging um extremely challenging i think right now given where we're at with the with isl

[2:02:36] Voice 12: um so i just want to reflect on that that said certainly i think as staff we can reflect on

[2:02:43] Voice 12: we'll take your direction and certainly can reflect that this is a emerging theme in community and can

[2:02:48] Voice 12: can think about how best to incorporate it,

[2:02:50] Voice 12: but to have direction to amend the engagement process

[2:02:53] Voice 12: to incorporate this element

[2:02:54] Voice 12: and provide additional information around it

[2:02:56] Voice 12: would be challenging given the timeframes

[2:02:58] Voice 12: we're working with right now.

[2:03:00] Trustee Rogers: Can you suggest some amendment to the language

[2:03:05] Trustee Rogers: that I put on the table?

[2:03:08] Trustee Rogers: I mean...

[2:03:10] Voice 12: Certainly, I'm wondering if you'd like more information

[2:03:14] Voice 12: provided to trust council,

[2:03:16] Voice 12: that could be achieved in terms of background

[2:03:18] Voice 12: information about how the policy works and um potential options i'm just thinking off the top

[2:03:24] Voice 12: of my head here um that would be that's what's come to comes to mind at the moment um sorry i'm

[2:03:31] Voice 12: not wanting to over promise anything that we can't really deliver there's a lot happening

[2:03:35] Voice 12: right now as it is yeah

[2:03:39] Voice 19: thank you director freighter for that um trustee rogers in light

[2:03:43] Voice 19: of that information are you uh wanting to amend your motion at all um

[2:03:53] Trustee Rogers: i i mean it can be amended

[2:03:58] Trustee Rogers: to read um i don't know that trust programs committee request but but the uh and i understand

[2:04:06] Trustee Rogers: the the the concern about amending the the the public sorry the uh the the engagement strategy

[2:04:15] Trustee Rogers: with isl i just don't want to get to the end of that engagement strategy and then say oh yeah but

[2:04:21] Trustee Rogers: what about the trust policy implementation policy which really

[2:04:25] Trustee Rogers: is pretty crucial to all of this um

[2:04:28] Trustee Rogers: and it particularly addresses those i don't know what it is the 91 someone said 91 shells all the

[2:04:35] Trustee Rogers: shells that are in the in the document i expect it's the directive policies are much smaller than

[2:04:40] Trustee Rogers: that so i certainly i okay i'll i'll um well i don't know how we want to go chair peterson i

[2:04:49] Trustee Rogers: take out the words in public and but that does leave the problem that the engagement's not going

[2:04:56] Trustee Rogers: to include it perhaps is that is that what's going to happen director go ahead

[2:05:05] Voice 19: there sorry i've

[2:05:06] Voice 12: certainly heard this feedback i mean i'm certainly heard this feedback and we can have a conversation

[2:05:11] Voice 12: with ISL I just don't want to over promise in this meeting but certainly we've heard the feedback and

[2:05:17] Voice 12: we can consider how how it could be integrated but I just can't make any commitments right now

[2:05:22] Voice 12: without certainly you know discussing it with the contractor and sort of the engagement team

[2:05:27] Voice 12: that we're working with because it adds another element to the whole discussion that hadn't been

[2:05:32] Voice 12: previously contemplated being part of the conversation at this point in time although

[2:05:36] Voice 12: certainly implementation is something to work with it and

[2:05:38] Voice 11: consider so

[2:05:44] Voice 19: it it sounds to me um

[2:05:47] Voice 19: director freighter like what you're saying is that is that certainly we can bring this into

[2:05:53] Voice 19: our discussion but whether it makes it into the public engagement materials is not something you

[2:05:58] Voice 19: can pro promise because of the time

[2:06:01] Voice 24: so that's a fair summary

[2:06:03] Voice 24: fair oh

[2:06:05] Voice 19: okay trustee rogers do you

[2:06:07] Voice 19: want to do you want to uh think about that um or i mean you were just discussing maybe removing

[2:06:18] Voice 19: some words i'm seeing some other hands up so i'm going to go ahead and and listen to a couple other

[2:06:26] Voice 19: people for a moment here trustee long rise first yeah

[2:06:29] Voice 1: just like this motion itself is fairly

[2:06:31] Voice 1: generic it doesn't say to put it into the public engagement process or documentation it's just a

[2:06:38] Voice 1: general statement that public discussions and trust council discussions consider this so i

[2:06:45] Voice 1: see it being not that specific so i mean it in some ways it allows um the public to talk about

[2:06:54] Voice 1: it and we can respond to it as trustees as well so i don't have a lot of problem with it okay thank

[2:07:03] Voice 21: you for that trustee critchley yes

[2:07:15] Voice 28: thank you i'm wondering if the uh issue could be overcome by

[2:07:19] Voice 28: by substituting instead of the word included,

[2:07:24] Voice 28: just put in noted.

[2:07:27] Voice 28: The use of the word included makes it sound

[2:07:30] Voice 28: like it would be fully part of the consultation process.

[2:07:36] Voice 28: Whereas if all we need to do is just have it noted

[2:07:39] Voice 28: and brought forward in the public eye,

[2:07:41] Voice 28: that might be something that's more easily incorporated

[2:07:46] Voice 28: in the workings of the consultant

[2:07:48] Voice 28: and might take away staff's concern about that.

[2:07:52] Voice 28: I just raised that perhaps staff can comment on that.

[2:07:57] Voice 12: Yeah, that may help add clarity.

[2:07:59] Voice 12: I just want to be clear with the committee that I can't

[2:08:01] Voice 12: at this late stage of developing materials

[2:08:04] Voice 12: promise that we can make those sorts of changes.

[2:08:11] Voice 19: Trustee Rogers, if you're able to respond to us.

[2:08:18] Voice 19: You know,

[2:08:19] Trustee Rogers: I can hear everything.

[2:08:21] Trustee Rogers: Sorry, I can hear everything.

[2:08:22] Trustee Rogers: i just don't want to turn my camera on um i'm fine with

[2:08:26] Trustee Rogers: the word note noted um it's i don't know how

[2:08:30] Trustee Rogers: what you feel about friendly amendments when a motion's been moved and seconded that we've had

[2:08:34] Trustee Rogers: this debate many times that we don't allow amendments but um i'm sorry i'm okay with it

[2:08:43] Voice 19: generally

[2:08:44] Voice 15: seconders okay with it then

[2:08:45] Voice 19: and yeah yeah i

[2:08:48] Voice 19: i think in this case when we're uh crafting

[2:08:51] Voice 19: on the fly, I'm inclined to be a little bit more lenient,

[2:08:55] Voice 19: perhaps.

[2:08:56] Voice 19: So I'm just gonna go ahead and say that if the mover

[2:09:00] Voice 19: and seconder are okay with changing the word included

[2:09:02] Voice 19: to noted, I'm inclined to allow that.

[2:09:07] Voice 19: And that being the case, motion on the floor,

[2:09:12] Voice 19: is there anyone else who'd like to speak to the motion

[2:09:16] Voice 19: with the word noted exchange for included?

[2:09:21] Voice 19: look for any hands on the motion. I'm not seeing any. So I'm going to go ahead and call the

[2:09:29] Voice 19: question. All in favor, please raise your electronic hand if you're able to.

[2:09:45] Voice 4: Chair Peterson, if I may.

[2:09:47] Voice 18: Yes. Yes.

[2:09:48] Voice 4: Could you clarify, have you accepted this potential

[2:09:52] Voice 4: amendment? Yes.

[2:09:55] Voice 19: Could you make

[2:09:56] Voice 4: that precise, please?

[2:09:58] Voice 19: Yes. So the word included is to be

[2:10:01] Voice 19: deleted and the word noted is going to be uh substituted for that so it's to be noted thank you

[2:10:09] Voice 4: okay

[2:10:10] Voice 19: thank you thank you for for making sure that's clear robert okay so i'm seeing um i'm

[2:10:18] Voice 19: seeing nine hands raised in favor all the hands that i can see so we'll just go ahead and lower

[2:10:24] Voice 19: our hands that appears to be unanimous unless yeah okay uh maybe trustee kills have seen difficulty

[2:10:37] Voice 19: getting his hand up anything else oh trustee fenton are you wanting to speak no okay all right

[2:10:48] Voice 19: so before we move on

[2:10:49] Voice 19: i'll just chair yes go ahead

[2:10:51] Voice 4: for the sake of the public who cannot see the vote

[2:10:55] Voice 4: uh it would be good practice to declare that it's carried or defeated okay

[2:11:01] Voice 19: i'm sorry the motion is

[2:11:03] Voice 19: carried thank you

[2:11:05] Voice 19: okay uh so uh one last kick at the can before we move on to the next item

[2:11:12] Voice 19: is there any further discussion on this item or should we go ahead and move on to the uh advice

[2:11:21] Voice 19: on the Secretariat Services Criteria at 7.1.2.

[2:11:28] Voice 19: And I'm not seeing any opposition to that.

[2:11:31] Voice 19: So let's go ahead and go into that.

[2:11:33] Voice 19: And Claire, would you like to start us off on this please?

[2:11:36] Voice 12: Okay, well, thank you, Chair.

[2:11:38] Voice 12: This is an item that was on your follow-up action list

[2:11:40] Voice 12: and I added it to the agenda with the hope

[2:11:42] Voice 12: that I might have had the opportunity

[2:11:44] Voice 12: to craft you some advice.

[2:11:46] Voice 12: That has not happened.

[2:11:47] Voice 12: There has been too much on the go

[2:11:48] Voice 12: for me to turn my mind to this.

[2:11:50] Voice 12: But Robert, if you could scroll to page 125,

[2:11:53] Voice 12: section 2.2 of the policy,

[2:11:56] Voice 12: perhaps the committee could consider

[2:11:58] Voice 12: if it wants to have a conversation about criteria

[2:12:00] Voice 12: and provide direction to staff.

[2:12:02] Voice 12: But at this point, I haven't had an opportunity

[2:12:05] Voice 12: to contemplate if, yeah, what advice we might give you.

[2:12:08] Voice 12: And I apologize, there's just been too much work happening.

[2:12:12] Voice 12: As a reminder, as committee,

[2:12:13] Voice 12: you'll be receiving requests for consideration

[2:12:15] Voice 12: at your April meeting.

[2:12:16] Voice 12: The policy suggests that you should consider those requests

[2:12:18] Voice 12: at your first meeting of the fiscal year.

[2:12:21] Voice 12: Ah, so, yeah. So if you have direction to staff, we'd be happy to take it, but at this point we don't have advice.

[2:12:29] Voice 3: Delaney would be showing the agenda at this point.

[2:12:33] Voice 12: Thank you, Robert. Thank you, Delaney, for showing it at this section. Apologies.

[2:12:37] Voice 12: And I want to acknowledge that we're a teamwork around here with staff showing agendas.

[2:12:44] Voice 19: Okay, thank you, Director Frater. Trustee Kale?

[2:12:46] Voice 19: Yeah,

[2:12:48] Voice 5: just for my understanding. I think I know where this is going. One question that will be asked is, this will obviously come with a cost involved. Do we know, do we have the slightest estimate or any estimate of just what the cost involved of this? If we approve this and move ahead, what are the numbers?

[2:13:13] Voice 12: I could go look quickly trust programs committee at its meeting in the fall put in a budget request

[2:13:19] Voice 12: off the top of my head it's in the range of 12 to 15 thousand dollars was requested for this

[2:13:24] Voice 12: coordination service and support to coordinating groups if you give me a moment I can go and find

[2:13:28] Voice 12: that number I seem

[2:13:31] Voice 12: to remember 15

[2:13:32] Voice 5: but no I'm going to that that would do as a round number

[2:13:39] Voice 5: I'm going to raise a point that I would raise on any other board that I sit in. Absolutely, it may be the best idea. What a lot of people would like to have right now, bear in mind the budget conversation that is taking place, is this is an additional amount.

[2:13:55] Voice 5: And I suppose it would be wholly reasonable to ask whether there was some way in which by judicious handling of other issues, this amount of money could be found by saving on some other project as opposed to just adding an extra amount.

[2:14:13] Voice 5: The trouble is now 12,000 with every other with all the other issues we face sounds quite a small amount of money, but it's $12,000.

[2:14:21] Voice 5: My question would be, I hope that when this proposal is made, that there is at least, we can see that some effort has been made to see whether this money could have been found by saving in another area.

[2:14:36] Voice 5: That's a question I would ask at any other board table, and I think it is one that should be asked.

[2:14:43] Voice 5: yeah

[2:14:46] Voice 19: so my perception on that is uh is um that would be uh discussions within this committee

[2:14:53] Voice 19: or within trust council and i don't think there's a immediate quick answer uh i mean a financial

[2:14:59] Voice 19: planning committee of course made recommendations go back to trust council who ultimately decides so

[2:15:05] Voice 19: i think that's kind of difficult to say that we i don't think i mean i'm happy to hear from staff

[2:15:13] Voice 19: on this but I don't think we usually sort of do that kind of accounting where we're saying we're

[2:15:19] Voice 19: going to find this money by cutting that if if you don't want to comment staff that's fine but

[2:15:25] Voice 19: otherwise I think we'll just move on to the next speaker I'll

[2:15:29] Voice 12: just note that this was a political

[2:15:30] Voice 12: request of the committee to fund this program and you determined the amount in your review of

[2:15:34] Voice 12: business cases in the fall and I would say at all times staff will will consider you know our advice

[2:15:41] Voice 12: to you around um how best to deliver your programs that you request to have delivered

[2:15:48] Voice 18: okay thank you sorry follow up trustee kale well

[2:15:53] Voice 5: i mean fair enough that's probably i understand

[2:15:56] Voice 5: the answer i i'm just saying you can expect more questions of this type as extra amounts are piled

[2:16:02] Voice 5: on bearing in mind we face soon the approval or not of the upcoming budget which in itself will

[2:16:09] Voice 5: be somewhat of a fraught conversation so setting on notice that just adding uh will may not be the

[2:16:16] Voice 5: the way we go at infinite we may have to look at if we're going to do this this is something we're

[2:16:22] Voice 5: not going to do so i'm just firing that shot across everybody's vows as a generality we just

[2:16:27] Voice 5: cannot keep adding so end of story thank you thank you jim uh

[2:16:34] Voice 19: thank you and i'm going to move on to

[2:16:37] Voice 19: Trustee Rogers next?

[2:16:39] Trustee Rogers: Thanks. I just want to make sure that the record's clear. The Secretariat

[2:16:43] Trustee Rogers: Services budget amount is not a new item. It's been in our budget for at least three years.

[2:16:51] Trustee Rogers: It funded five different groups in small amounts last year. And I think three groups the year

[2:16:59] Trustee Rogers: before that and two groups the year before that. It has gone. It is indeed something that's gone

[2:17:06] Trustee Rogers: through not only this committee but the financial planning committee and indeed there was no

[2:17:12] Trustee Rogers: discussion at trust council in december to remove it so just before the year before or the year

[2:17:21] Trustee Rogers: before in fact it's all everybody's view was that it was a very successful part of our mission to

[2:17:30] Trustee Rogers: work with others because we bring together groups in ways that nobody else can so just

[2:17:34] Trustee Rogers: But just to be clear, because this is not a new budget item,

[2:17:41] Trustee Rogers: this is, so it's something that's been in our budget

[2:17:46] Trustee Rogers: for at least three years and maybe longer.

[2:17:50] Trustee Rogers: I could be wrong, it might be four years.

[2:17:52] Trustee Rogers: I can remember making the original motion

[2:17:56] Trustee Rogers: probably four years ago.

[2:17:57] Trustee Rogers: So thank you.

[2:18:00] Voice 19: Thank you, Trustee Rogers.

[2:18:02] Voice 19: And I'll just add that one thing

[2:18:04] Voice 19: that uh this committee has uh instituted in this last year was to make a uh uh an outreach to the

[2:18:15] Voice 19: recipients of these um secretariat services and get some response on on how um that has helped

[2:18:23] Voice 19: what what impact we've had on now so i think that's a positive thing too and move on to uh

[2:18:33] Trustee Luckham: Thank you very much, Chair.

[2:18:36] Trustee Luckham: Trustee Rogers picked up on the most important element of what I was going to say, that indeed,

[2:18:42] Trustee Luckham: although there may be an increase in the budget this year, this has been in the budget for

[2:18:47] Trustee Luckham: some time and also was funded creatively prior to us actually understanding that we wanted

[2:18:54] Trustee Luckham: to create a Secretariat of Services, I believe the Bain Sound Forum was probably funded out of

[2:19:01] Trustee Luckham: other funds prior to establishing this delivery of service. I might be wrong about that,

[2:19:09] Trustee Luckham: but indeed for some time. And I think what's important to acknowledge and identify here

[2:19:13] Trustee Luckham: is that interest in this has grown naturally over time and that the bodies that are recipients of

[2:19:22] Trustee Luckham: of this funding are primarily volunteer organizations

[2:19:27] Trustee Luckham: or other organizations that are providing in-kind services

[2:19:32] Trustee Luckham: that they simply don't have the fundings

[2:19:35] Trustee Luckham: to do the secretariat functions necessary

[2:19:38] Trustee Luckham: in order for them to thrive.

[2:19:40] Trustee Luckham: And the contribution they make to the Islands Trust

[2:19:44] Trustee Luckham: is so significant that it's incredibly cost-effective

[2:19:50] Trustee Luckham: for us to support these organizations in what way we can

[2:19:54] Trustee Luckham: in order to gain significantly from the knowledge

[2:19:57] Trustee Luckham: and the conversations that they hold with so many people

[2:20:01] Trustee Luckham: inside and outside of our organization.

[2:20:03] Trustee Luckham: Thank you.

[2:20:06] Voice 19: All right.

[2:20:07] Voice 19: Thank you.

[2:20:08] Voice 19: And Trustee Fenton, next, please.

[2:20:13] Trustee Fenton: Trustee Luckin has nailed it for me.

[2:20:15] Trustee Fenton: I think it's just been nice to see this whole system actually figure itself out

[2:20:25] Trustee Fenton: and actually figure out a very positive voice for Trust Council.

[2:20:29] Trustee Fenton: And I just want to see it and I support it wholeheartedly because it's a big bang for our buck as far as PR

[2:20:38] Trustee Fenton: and people actually identifying positively with Trust and Trust Council and Trust Area

[2:20:44] Trustee Fenton: as far as the preserve and protect mandate.

[2:20:49] Trustee Fenton: So I think it's a plenty well spent, thank you.

[2:20:53] Voice 19: Thank you, Trustee Fenton.

[2:20:55] Voice 19: Anyone else on this before we move on to the next item?

[2:20:58] Voice 19: I'll just quickly look for hands.

[2:21:02] Voice 19: Mr. Luckum, I believe your hand is probably still up.

[2:21:05] Voice 19: So I'm going to assume that you're not wishing

[2:21:07] Voice 19: to speak again.

[2:21:09] Trustee Luckham: Actually, I do

[2:21:10] Voice 19: have two, I do.

[2:21:11] Voice 19: Sorry.

[2:21:12] Trustee Luckham: Okay, go ahead.

[2:21:13] Trustee Luckham: I do have two points I would like to raise,

[2:21:15] Trustee Luckham: but outside of the question that was posed

[2:21:19] Trustee Luckham: from Trustee Cahill,

[2:21:20] Trustee Luckham: but I have two questions about the document

[2:21:23] Trustee Luckham: and I will drop my hand now and raise it

[2:21:25] Trustee Luckham: when you provide a further opportunity.

[2:21:28] Voice 19: Oh, well, why don't you go ahead

[2:21:30] Voice 19: cause I was gonna go ahead and ask for one more round

[2:21:34] Voice 19: on this before we moved on to the next item.

[2:21:36] Voice 19: So please, please continue.

[2:21:37] Voice 19: All

[2:21:38] Trustee Luckham: right, thank you.

[2:21:38] Trustee Luckham: Thank you. Director Frater raised the item 2.5 and just one would like, my question kind of circles a little bit around that, where, and that's on page 25, where Trust Programs Committee commits to undertaking Secretariat Services directly, the committee will seek staff advice regarding availability of staff.

[2:22:04] Trustee Luckham: Well, I'd like to understand what that actually means, because I don't think we have the capacity

[2:22:09] Trustee Luckham: to undertake the Secretariat services directly, and so wonder why we would include that.

[2:22:16] Trustee Luckham: And then what that has triggered, what initially I was going to raise, and this is complemented

[2:22:25] Trustee Luckham: to that, I'm just going to scroll to where it is.

[2:22:27] Trustee Luckham: On page 24, there's in the definitions, there's the definition Secretariat Services, and I won't read that out. You can read that for yourselves.

[2:22:39] Trustee Luckham: But I raised that definition of Secretariat Services because there was some correspondence that we received in the 2050 stream that asked, why is it that we wouldn't do this service with resources within the Islands Trust?

[2:22:55] Trustee Luckham: why would why do we need to conduct this outside of the islands trust and um and so i think that

[2:23:02] Trustee Luckham: that secretary of services needs an additional definition there that and the language actually

[2:23:09] Trustee Luckham: is used earlier on where it says uh the secretary of two coordinate groups um rather than providing

[2:23:18] Trustee Luckham: secretariat services within the islands trust because we already have administrative staff

[2:23:23] Trustee Luckham: that provide secretariat services to us.

[2:23:26] Trustee Luckham: But just a little bit more clarity there,

[2:23:28] Trustee Luckham: and I'll leave that to staff to actually suss that out

[2:23:32] Trustee Luckham: to answer a question that was raised.

[2:23:35] Trustee Luckham: But obviously, if we chose to do it within the committee,

[2:23:39] Trustee Luckham: and I'm not even sure how the committee

[2:23:41] Trustee Luckham: would manage to do that,

[2:23:42] Trustee Luckham: because the body itself doesn't have resources

[2:23:46] Trustee Luckham: to contract out, so to speak, for things.

[2:23:50] Trustee Luckham: So I'd seek some advice from staff on whether or not there's some direction for amendment to this document.

[2:23:59] Voice 12: Okay, so to answer that question, we have delivered this service in two ways, one of which is to allocate staff time or the committee has worked with me to allocate staff time.

[2:24:08] Voice 12: So that staff time can be used to take minutes or help organize zoom meetings or to undertake the contract of a facilitator tasks of those natures.

[2:24:17] Voice 12: For the Rural Island Economic Forum, we had staff assisting with registrations, for example, as part of the meeting organization support.

[2:24:26] Voice 12: In some circumstances, these coordination groups have longstanding coordinators that have been the coordinator, and it is their preference that we instead of, we can't grant money, but instead we can support through contracts, the continuation of the longstanding coordinator.

[2:24:42] Voice 12: So we've taken a hybrid approach to offering the support to best suit the circumstances

[2:24:48] Voice 12: of the group we're working with that requires some extra capacity. Does that sufficiently

[2:24:54] Voice 12: answer your question? At this time, I don't see a need for amending the policy. I think it has

[2:24:59] Voice 12: served us so far, perhaps with the notable exception of no criteria for decision making in

[2:25:04] Voice 12: April. But I'm afraid I don't have that advice for you today.

[2:25:07] Trustee Luckham: Okay, thank you. That's what I

[2:25:09] Trustee Luckham: are seeking and you provide the answers thank you

[2:25:14] Voice 19: okay um unless anyone has any more questions on

[2:25:20] Voice 19: this i think we could move along to uh section 7.1.3 living in the trust area mailing project

[2:25:29] Voice 19: briefing and it's take it away clara thank you okay

[2:25:36] Voice 12: well thank you i'm hoping um tara tedesco

[2:25:38] Voice 12: who's been your uh dedicated staff person on this project will join us shortly in the meeting

[2:25:42] Voice 12: but in the in the meantime I will get started here this is bringing you an update with regard

[2:25:48] Voice 12: to this project you'll remember that the part of the strategic plan is to have more stewardship

[2:25:55] Voice 12: education and as part of that this committee has adopted a project charter for a living in the

[2:26:00] Voice 12: trust area program specifically to guide an introductory letter and information materials

[2:26:05] Voice 12: to new residents who have purchased property in the region or new property owners specifically

[2:26:10] Voice 12: specifically we have heard a desire to have the materials be broadly useful beyond just new

[2:26:16] Voice 12: property owners such that yes we could send a mailing but those products would also be available

[2:26:20] Voice 12: in other contexts so Tara has been with us for a few months now on a part-time basis

[2:26:27] Voice 12: and has been leading the development implementation of this project so the development of a mailing

[2:26:32] Voice 12: list that could be used and I'm just looking to see when she joins us here and the development

[2:26:39] Voice 12: of some materials that could be mailed out with the introductory letter so for your consideration

[2:26:44] Voice 12: today we have a draft letter for you and some of the materials that would go in the mailing

[2:26:50] Voice 12: it's our intention given that we have budget this fiscal to send the mailing in March once we've

[2:26:55] Voice 12: had your look at these materials and push it out to property owners the number of property

[2:27:01] Voice 12: owners will be dependent somewhat on our final printing budget but I think we are looking in

[2:27:06] Voice 12: in the neighborhood of like around 800 to 1,000

[2:27:09] Voice 12: is what we're able to achieve

[2:27:10] Voice 12: within the budget you've produced,

[2:27:11] Voice 12: which takes us back in time just over a year, I believe.

[2:27:14] Voice 12: And I'm speaking off the cuff

[2:27:16] Voice 12: because I had hoped Tara would be here to speak to it,

[2:27:18] Voice 12: but those will give you general ideas.

[2:27:20] Voice 12: So today I'm hoping we can take your comments and feedback

[2:27:25] Voice 12: around this project

[2:27:26] Voice 12: and get your thoughts on these new materials.

[2:27:29] Voice 12: I will say personally,

[2:27:29] Voice 12: I'm so happy to have had some dedicated staff

[2:27:32] Voice 12: without having our communicate,

[2:27:33] Voice 12: we've had a vacancy in communications now

[2:27:35] Voice 12: for a good part of the year

[2:27:36] Voice 12: and having someone who's I think the only way this project has been achievable is to have dedicated

[2:27:41] Voice 12: protected staff time to advance it and I will say it's also been lovely to have Tara on staff

[2:27:46] Voice 12: given the vacancy I've had in the communication specialist position as she's been able to step in

[2:27:50] Voice 12: and continue to work on social media and take on some of the other tasks that we had that were

[2:27:55] Voice 12: a bit orphaned so with that I'll pass it to the committee to have a conversation we'd like your

[2:28:01] Voice 12: thoughts on the cover letter and then perhaps I'll take a minute now before I pass it back to

[2:28:07] Voice 12: the committee just to walk you through your attachments so you see what's there um we in the

[2:28:13] Voice 12: in the briefing we noted for you we were providing what was done oh and we've got Tara here now so in

[2:28:17] Voice 12: a moment I'll pass it over maybe at this moment I'll pass I'll welcome her to the meeting and I'd

[2:28:21] Voice 12: like to introduce Tara if you could turn your camera please Tara yeah

[2:28:25] Voice 10: sorry I was just having

[2:28:26] Voice 10: technical issues and I still am but hello everyone. So

[2:28:31] Voice 12: Tara just a note if you've come

[2:28:33] Voice 12: in through your remote desktop you won't be able to use your camera so just to ensure you came in

[2:28:36] Voice 12: through your other desktop. That is what's happening. Okay I'm going through your other

[2:28:44] Voice 12: desktop yeah.

[2:28:45] Voice 10: Yeah sorry and my view of my screen for some reason is just really funny right now

[2:28:49] Voice 10: but I will do my best to leave. Okay I'll return soon. Thanks.

[2:28:55] Voice 12: Sorry about that committee.

[2:28:58] Voice 12: Um, so,

[2:28:59] Voice 12: so in the meantime, I'll just keep going, but when Tara arrives, I'd like her

[2:29:03] Voice 12: just indulgence of the chair would like to give her an opportunity.

[2:29:07] Voice 12: Oh, Terry, you're still with us.

[2:29:08] Voice 12: I think you'll have to leave the meeting and then return, um, from your other platform.

[2:29:17] Voice 12: Okay.

[2:29:17] Voice 12: So if you could scroll down, Robert, I'll just, um, walk the committee through the,

[2:29:22] Voice 12: um, attachments that we have for discussion today.

[2:29:25] Voice 12: There's your project charter.

[2:29:26] Voice 12: Um, if you could, or sorry, it's Delaney who's driving the screen.

[2:29:29] Voice 12: I'm sorry.

[2:29:29] Voice 12: I keep saying the wrong name.

[2:29:30] Voice 12: so we have here an introductory letter that we're proposing in this language this reflects

[2:29:35] Voice 12: a shift in language that we've been making over the last year with the new website and all

[2:29:39] Voice 12: publications to use language that's more in keeping with our reconciliation commitments

[2:29:44] Voice 12: so really moving away from words like our islands and really trying to not put a focus on property

[2:29:49] Voice 12: ownership as a driving focus and really use inclusive language talking about community

[2:29:55] Voice 12: so you'll see some of that those themes in some of this language here

[2:29:59] Voice 12: here.

[2:30:00] Voice 12: um so we're looking for feedback on the letter and then further on we've got some attachments

[2:30:06] Voice 12: um okay i see tara left and i would like tara to be able to speak to this work because she's

[2:30:11] Voice 12: really been committed to creating um beautiful engaging publications for the trust and has been

[2:30:18] Voice 12: really working um across the staff to come up with language that um fits within the publication space

[2:30:25] Voice 12: space that we have and is also as I say reflective of reconciliation and the commitments and recent

[2:30:30] Voice 12: directions provided by trust council so here is your new brochure this is it will be a four-fold

[2:30:36] Voice 12: brochure with one set of language and this has been provided to you in advance and then here

[2:30:40] Voice 12: is the other side so we'd be looking for committee feedback around this we are hoping to avoid a

[2:30:47] Voice 12: joint co-editing process in this meeting today so if there's strongly held views around the phrasing

[2:30:52] Voice 12: of something perhaps it's best to provide that to staff directly unless you feel it's really

[2:30:56] Voice 12: necessary to have a conversation with committee um i'm waiting for tara to come back in i think

[2:31:01] Voice 12: wonderful okay so with permission my

[2:31:05] Voice 12: apologies i was oh yeah let's go ahead so with permission

[2:31:09] Voice 12: of the chair can i hand it over to tara to introduce herself and maybe i'll allow her

[2:31:12] Voice 12: these publications okay thank you absolutely thank you hi

[2:31:16] Voice 10: and thank you for your patience

[2:31:18] Voice 10: everyone. I was troubleshooting this morning because for some reason our internet went down

[2:31:23] Voice 10: and I knew I was coming in. It sort of all came together at the last moment. I'm very pleased to

[2:31:29] Voice 10: be here and thank you, Claire, for starting that for me. My name is Tara Tedesco and I've had the

[2:31:36] Voice 10: great pleasure of working with Claire and Islands Trust since about mid-October. It's been a

[2:31:43] Voice 10: wonderful experience really great team and also a really positive mandate of preserving and

[2:31:49] Voice 10: protecting in this area so it's just been a great pleasure um claire i'm not sure if you want me to

[2:31:54] Voice 10: do anything more than a um an introduction or if you want me to speak to any of the of the pieces

[2:32:00] Voice 10: but i'm happy to thank

[2:32:05] Voice 12: you tara i've just started to walk through the i just mentioned the introductory

[2:32:08] Voice 12: letter um but we're at the brochure so perhaps from here you could walk um the committee through

[2:32:13] Voice 12: the different publications you've produced and i'll note for the committee in your briefing we

[2:32:16] Voice 12: noticed we noted that there were two that were not ready at agenda deadline time so um delaney will

[2:32:22] Voice 12: um stop sharing the agenda when we get to the end of these publications and we'll show you the

[2:32:25] Voice 12: additional two we have ready to show you right so with that tara do you want to speak maybe we'll

[2:32:31] Voice 12: lonnie if you could scroll back up to the brochure we'll have to have tara start there in terms of

[2:32:35] Voice 12: what's been designed of

[2:32:38] Voice 10: course i see there's a question as well uh

[2:32:41] Voice 19: okay thanks uh trustee scott

[2:32:45] Voice 19: go ahead yes

[2:32:49] Voice 6: i just i mean i've read through it so um page 135 here on the agenda it's got gabriel

[2:32:56] Voice 6: global trust area so will there be something yeah if you scroll down that'd be good would there be

[2:33:02] Voice 6: something like this for hornby island would be something like this for each island is that the

[2:33:07] Voice 6: idea for

[2:33:08] Voice 10: each local trust area except bowen um and uh the win chelsea land trust area as well

[2:33:15] Voice 10: but i can speak to that um or

[2:33:17] Voice 6: i can speak to that

[2:33:18] Voice 10: right now too so

[2:33:19] Voice 6: it's specifically oriented to

[2:33:21] Voice 6: each island they're not i mean partly obviously together but then specifically to each island so

[2:33:27] Voice 6: the resident or wherever you're sending this out to we'll see it's direct speaking directly to them

[2:33:32] Voice 6: Yeah.

[2:33:34] Voice 10: So the pieces in general are made for all LTAs, so for the region. Actually, if you want to go up to the brochure, I can speak to that piece. So that's a piece that's kind of emblematic where this can be used for new residents or new property owners, but it can also be used to reach people about the Islands Trust in general.

[2:33:59] Voice 10: so for many different individuals and partners and yeah multiple uses but it would go into this

[2:34:06] Voice 10: package for new homeowners and I'm not sure Claire if you spoke to this but this is the project that

[2:34:11] Voice 10: was endorsed the project order project charter that was approved and endorsed previously and

[2:34:17] Voice 10: really spoke to specifically the this mail out but as we considered the materials we had to address

[2:34:25] Voice 10: scope and also how much we could go down into land trust area um so most of all of the pieces except

[2:34:33] Voice 10: the other government services doc that was just alluded to are are for the for islands trust

[2:34:39] Voice 10: writ large and the and the region um so uh the brochure is such is such it that's definitely

[2:34:46] Voice 10: one as i said that's more general um and we also tried to draw on really strong visuals and images

[2:34:53] Voice 10: challenges that a lot of people on the islands can relate to and hopefully love.

[2:34:59] Voice 10: Just scrolling down to the next one, please. This is a planning document. So in this one,

[2:35:07] Voice 10: this is one where the planning department, in terms of including a print material that would

[2:35:13] Voice 10: go into a package, they really wanted to bring to the attention of new property owners that

[2:35:19] Voice 10: that bylaws exist and that Islands Trust is there to help them navigate that and is there to help.

[2:35:27] Voice 10: And so this is actually quite a simple piece, but it again can work for all the different LTAs

[2:35:32] Voice 10: and the way it's written. It has information about other government services, First Nations

[2:35:37] Voice 10: and Bowen Island on the reverse, but it's not LTA specific, if that makes sense.

[2:35:43] Voice 10: and in this one so this is a particular piece this is a sample we've actually drawn up text

[2:35:50] Voice 10: or copy for all the other LTAs except Bowen and those have been going out to trustees for feedback

[2:35:57] Voice 10: and review and those are in the wings we just didn't want to have all of them designed ready

[2:36:03] Voice 10: in case there were any changes that came out of this particular meeting so in this document we

[2:36:09] Voice 10: We, the, actually just scrolling back up, this one is LTA specific, and what it's really meant to do is provide some of the most common, commonly kind of requested government services and other services by LTA, and it's been created in a way where someone might want to put it on their fridge and keep that.

[2:36:34] Voice 10: so that's that piece. Were there any other questions about that LTA specific piece? Okay

[2:36:44] Voice 10: and we can yeah anyways so we can actually when people receive that not they will receive

[2:36:52] Voice 10: their package and that particular piece will be just for them just for their the island where

[2:36:57] Voice 10: they live or where they've purchased property. This next piece is an update of the groundwater

[2:37:03] Voice 10: water um our shared responsibility brochure and so i worked with many different people well for

[2:37:10] Voice 10: all the pieces i've been working with a with a large team of uh staff to um have input into this

[2:37:17] Voice 10: and uh this is the result of those consultations i see there's a question i think from trustee

[2:37:27] Voice 10: scott i'm

[2:37:29] Voice 18: wondering if trustee scott just forgot to take his hand okay last time okay

[2:37:33] Voice 18: okay well you're right

[2:37:35] Voice 6: he did but i do have another question so okay go ahead thank you

[2:37:40] Voice 6: take your hand down when you're done okay sorry i will do um i just want to ask you i mean i think

[2:37:46] Voice 6: this would be valuable to send it to everybody not just new homeowners because a lot of people

[2:37:50] Voice 6: i know on herby island uh i think this would be uh really good for them to be able to to see this

[2:37:57] Voice 6: So I think it should go out to all addresses on the island, not just to new people.

[2:38:05] Voice 6: Thanks.

[2:38:07] Voice 9: Thank you.

[2:38:08] Voice 19: Thank you, Trustee Scott, and please take your hand down.

[2:38:16] Voice 19: Tara or Claire, do either one of you want to address that question at this moment?

[2:38:21] Voice 19: I

[2:38:24] Voice 10: think I'll look to Claire to answer that.

[2:38:25] Voice 10: that I know that for our original the budget we have in place right now we can reach a thousand

[2:38:32] Voice 10: new property owners so that would probably go back with the samples I've done it'll probably

[2:38:39] Voice 10: go back just over a year of purchases and should Islands Trust wish to reach every residence and

[2:38:47] Voice 10: I assume Claire I guess I'm starting to answer the question but I assume Claire that would

[2:38:51] Voice 10: that would require approval of a new budget?

[2:38:56] Voice 12: That's exactly the right answer.

[2:38:58] Voice 12: That I think that's a conversation that committee can have.

[2:39:01] Voice 12: What you've put in your budget request for next year

[2:39:03] Voice 12: for this program.

[2:39:04] Voice 12: And I think that one of your early meetings

[2:39:05] Voice 12: next fiscal year, you could have a conversation

[2:39:07] Voice 12: about where you want to allocate that funding.

[2:39:09] Voice 12: And if it is the will of the committee

[2:39:10] Voice 12: that you want to mail all residents,

[2:39:12] Voice 12: that would certainly be a larger budget request

[2:39:15] Voice 12: than you've submitted so far.

[2:39:17] Voice 12: Chair, if I might suggest,

[2:39:18] Voice 12: I wonder if you want to see the other two publications

[2:39:21] Voice 12: before you entertain a lot more questions,

[2:39:23] Voice 12: because I think it could get just a little bit disjointed

[2:39:26] Voice 12: and then we could discuss all the publications at once.

[2:39:30] Voice 19: Excellent, I think that's a great suggestion

[2:39:32] Voice 19: and I think we'll do that.

[2:39:35] Voice 19: Wonderful, okay, great.

[2:39:36] Voice 19: Please hold your questions, trustees.

[2:39:39] Voice 10: And thank you, I think it's Delaney helping with that.

[2:39:42] Voice 10: So thank you very much, Delaney.

[2:39:43] Voice 10: This is an exciting piece.

[2:39:45] Voice 10: So as you'll remember from project charter,

[2:39:48] Voice 10: real emphasis for this mail-out package

[2:39:50] Voice 10: was inviting people to be stewards of their own land that they've purchased and as well as the

[2:39:59] Voice 10: other goals in terms of raising awareness of the work of Islands Trust and the Islands Trust

[2:40:03] Voice 10: Conservancy. So this particular piece is new it's a stewardship tips guide for new homeowners

[2:40:12] Voice 10: this is the first page I'm sure many of you recognize this bird and the way that this has

[2:40:18] Voice 10: been crafted is really from the lens of actually this first page speaks to it well so I think

[2:40:25] Voice 10: everyone here knows with over 67 of the land being privately owned that residents have a huge role to

[2:40:31] Voice 10: play and so this is an invitation to consider that and to offer tips on what they can do as they

[2:40:36] Voice 10: consider changes to their property be it maintenance new builds landscaping etc and we can

[2:40:44] Voice 10: go to the next page i think it's not too long and so it's been organized by sections and so

[2:40:53] Voice 10: the first one is get to know your land and you can go to the next section these are tips about

[2:41:00] Voice 10: considering the trees on your property the next is tips around preserving and protecting water

[2:41:08] Voice 10: on the property in the islands caring for marine shorelines and then on the back is information

[2:41:19] Voice 10: information about how to options for protecting nature, as well as connecting people to resources on the website so further resources around stewardship and Islands Trust and the Conservancy.

[2:41:33] Voice 10: And then this last piece is actually a question we wanted to bring to the group, there is the potential for a consideration of creating a magnet that would be also included in in the mail out.

[2:41:47] Voice 10: um and i think before proceeding we just wanted to uh get an impression of what members felt about

[2:41:55] Voice 10: that and if they had a preference for these two styles um and the idea is that could accompany

[2:42:03] Voice 10: um the piece that could go in the fridge um and also it's a great message we felt too you do have

[2:42:09] Voice 10: to be more careful with an island so

[2:42:15] Voice 19: hey thank you so um we'll move to questions next and maybe if uh

[2:42:23] Voice 19: if uh as you're um bringing your questions uh maybe you could say whether you liked uh

[2:42:30] Voice 19: the idea of the magnet and uh image a or image b uh while we go here so i'm gonna start with trustee

[2:42:36] Voice 19: Brent, then Rogers, then Longrise. Go ahead Trustee Bryant please.

[2:42:44] Voice 15: Very nice stuff

[2:42:48] Voice 15: and beautifully presented. I do have one question. How do you refer to these is probably the

[2:42:57] Voice 15: brochure right after the welcome letter and it talks about the Islands Trust and it says in it,

[2:43:04] Voice 15: Today, the Islands Trust preserves and protects the islands in the context of many complex challenges, climate change, freshwater limitations, hundreds of species of risk and development and tourism pressures.

[2:43:17] Voice 15: As I wander around these islands and I wander around more than just Saturna these days, one of the things I hear most is we have a problem with housing and affordable housing.

[2:43:30] Voice 15: I think this is one of the most complex of the complex issues listed, and I'm just shocked that it's not there.

[2:43:38] Voice 15: That's my comment.

[2:43:39] Voice 15: Thanks.

[2:43:40] Voice 12: I will say that's an absolute oversight.

[2:43:42] Voice 12: Actually, it should absolutely mention affordable housing.

[2:43:45] Voice 10: Yeah.

[2:43:46] Voice 10: Thank you.

[2:43:47] Voice 10: It's a great, what's very necessary and great addition in my opinion as well.

[2:43:56] Voice 19: I've muted myself.

[2:43:58] Voice 19: Before we move on, Trustee Brent, Magnet, yay or nay, and Image, A or B?

[2:44:09] Voice 21: make a decision about something

[2:44:10] Voice 21: yeah

[2:44:11] Voice 15: i see that i can't i can't make a decision about that unless

[2:44:15] Voice 15: i have a feel for what the magnet will cost or what it won't cost so yeah

[2:44:20] Voice 10: um i can speak to that

[2:44:22] Voice 10: and sorry i don't have the brief in front of me i apologize but the the cost is there for a thousand

[2:44:26] Voice 10: pieces i think it's just over five hundred dollars is that what it is in

[2:44:30] Trustee Luckham: the package yeah okay

[2:44:32] Voice 10: then

[2:44:34] Voice 15: then that, yeah, I find that fine.

[2:44:36] Voice 15: And image one would be fine.

[2:44:40] Voice 10: Thank you.

[2:44:40] Voice 19: Thank you, Trustee Brent.

[2:44:41] Voice 19: And if you would put your hand down.

[2:44:46] Voice 19: So next, Trustee Rogers.

[2:44:49] Trustee Rogers: Thanks.

[2:44:50] Trustee Rogers: Hi, Tara.

[2:44:51] Trustee Rogers: I'm sorry, my video is, actually, here's what I look like.

[2:44:56] Voice 10: Well, you

[2:44:56] Voice 10: can join the club for me this morning.

[2:44:59] Voice 10: Here's what I look like.

[2:45:00] Voice 10: Hi.

[2:45:00] Trustee Rogers: But I'm going to turn my video off.

[2:45:04] Trustee Rogers: My question is, it's more of a question.

[2:45:07] Trustee Rogers: oh i'll say magnet yes and image a uh first image um my questions however are this is so is it

[2:45:16] Trustee Rogers: envisioned that as i'm by my account there looks like there's five documents they're all going to

[2:45:24] Trustee Rogers: go in one envelope and be nailed out and everybody's going to get them together um which is

[2:45:32] Trustee Rogers: often overwhelming but perhaps that's the most efficient way to do it the second thing is when

[2:45:36] Trustee Rogers: When you get down to the protecting your land one with the nice varied thrush on the outside, is that like a little booklet?

[2:45:44] Trustee Rogers: I was trying to figure it out.

[2:45:46] Trustee Rogers: It looks like a little booklet, but it's hard to know.

[2:45:49] Trustee Rogers: And my third question is, even if we do do a mailing at some point, find a budget to do that, will all of this be available electronically and be able to be sent out to our mailing lists and all of our group electronically?

[2:46:07] Trustee Rogers: So, because I agree with Trustee Scott, this is really valuable information for everybody, not just new residents. And I know that the project charter focused just on new residents, and we can rediscuss that if and when our budget's approved for next year as to whether we want to use some of that money for a bigger mailing and a printing.

[2:46:33] Trustee Rogers: thing oh but in the meantime can can we find a way to for trustees to send it out uh electronically

[2:46:41] Trustee Rogers: so those are my questions thanks very much i hope you i hope you got all those because i

[2:46:46] Trustee Rogers: i hope i did

[2:46:47] Voice 10: too but i'm yeah okay i hope you did i hope i did too um i think it was the first

[2:46:52] Voice 10: question because my dog i apologize with covid my dog was barking but the first question was

[2:46:56] Voice 10: um whether or not all these materials that are being presented today would be included in the

[2:47:02] Voice 10: the package in

[2:47:03] Trustee Rogers: one package like one big

[2:47:04] Trustee Rogers: envelope going yeah

[2:47:05] Voice 10: yeah they would be um and yeah that's

[2:47:10] Voice 10: the that's the intention is that each piece would be included um that was that was part of the

[2:47:16] Voice 10: discussions and planning we had early on is not to create too many because people don't want to

[2:47:21] Voice 10: have a huge amount of paper that arrives um and so this is the list that we've landed with um

[2:47:30] Voice 10: And the second question was, is that a booklet? And yes, it is. It's actually, it's kind of hard

[2:47:37] Voice 10: to describe the size. It's technically three long pieces of paper that are folded and then

[2:47:44] Voice 10: stitched and stapled. And the paper stock won't be so thick that it'll become a really thick item.

[2:47:50] Voice 10: I'm actually just reviewing paper stocks right now. It's kind of fun. But, and it's not a huge

[2:47:56] Voice 10: booklet so it's like this big but yeah that that is the more substantial piece that would be

[2:48:01] Voice 10: included and we really tried to create it to be as beautiful as possible and really part of that

[2:48:08] Voice 10: part of the intention around that this was my feeling is to really include as many of

[2:48:12] Voice 10: the really stunning images we can of the area because that's something that can really bring

[2:48:17] Voice 10: people together under the same roof so to speak in terms of caring for and understanding where they

[2:48:22] Voice 10: live um and also that so that people don't throw it away but that said is that digital versions of

[2:48:29] Voice 10: all of these pieces will be created and will be made available on the islands trust website and

[2:48:34] Voice 10: be made available to others that wish to use them including trustees um so that's a that's a really

[2:48:40] Voice 10: important piece and one of the pieces i'm working on next which is actually under draft is a

[2:48:44] Voice 10: communications plan for this and what i've been speaking with claire about is including in that

[2:48:50] Voice 10: right now they would just be basic organic social media posts but sharing the project and some of

[2:48:57] Voice 10: these pieces online through social media now because of the way facebook works is that won't

[2:49:03] Voice 10: have a huge reach unless there was a budget attached to it and those were boosted in some way

[2:49:07] Voice 10: but it will still allow us to share those with people that follow our page and that can be

[2:49:13] Voice 10: shared further on social media in that way in a more organic way without the without the budget

[2:49:20] Voice 10: i hope i got all your questions i hope i answered those uh

[2:49:28] Voice 19: thank you tara so next up trustee longer

[2:49:30] Voice 19: eyes then trustee scott and trustee fenton and if uh if you'd start your comments with the

[2:49:37] Voice 19: uh yay or nay on the on the magnet and which version you prefer that'd be great i'm keeping

[2:49:42] Voice 19: a tally over here trustee longer eyes okay

[2:49:46] Voice 1: yeah uh yay to the magnet i think it's a good handy

[2:49:49] Voice 1: Anything better than a piece of paper, which would get lost, more likely.

[2:49:54] Voice 1: The design, I'm not a design person.

[2:49:57] Voice 1: I don't have any strong preference either way.

[2:50:01] Voice 1: The brochures itself are very attractive.

[2:50:03] Voice 1: I like them.

[2:50:04] Voice 1: The one comment I have is on one part.

[2:50:07] Voice 1: We talk about get to know the land, et cetera, et cetera.

[2:50:11] Voice 1: Then you use the word your trees.

[2:50:14] Voice 1: And you're now talking about ownership,

[2:50:18] Voice 1: Mayor Mrakas, It is a partnership where, as you talk about the relationship with land you do own the land potentially but there's other.

[2:50:23] Voice 1: Mayor Mrakas, properties as well, so I would wonder whether you should just say get to know that think about the trees, rather than your trees, which is a slightly different focus be a little more neutral, thank you.

[2:50:39] Voice 1: Mayor Mrakas, That

[2:50:40] Voice 19: can you please thanks keys please please lower your hand when you're done next I got trustee Scott and then trustee.

[2:50:49] Voice 19: fenton and i see you trustee colburn coming as well trustee scott oh you've just muted yourself

[2:50:59] Voice 19: sir i'd

[2:51:04] Voice 6: like to steal a voice from michael kale and just ask could you get a an idea of what it

[2:51:09] Voice 6: would cost to do the extra printing if it went out to everybody or property owners and uh what

[2:51:15] Voice 6: the mailing would cost because i think that'll be a question that'll come up maybe the next

[2:51:20] Voice 6: next trust council meeting thank you and

[2:51:26] Voice 19: trustee scott you want to weigh in on the magnet yay or

[2:51:30] Voice 19: nay and oh yes sir hey

[2:51:32] Voice 6: please hey

[2:51:34] Voice 19: thank you uh trustee fenton and then trustee colburn

[2:51:41] Trustee Fenton: yay to the magnet and a review my preference comments overall this is great as you know

[2:51:48] Trustee Fenton: outside of what's been mentioned um yeah this is a great step the one idea i have was just

[2:51:55] Trustee Fenton: wondering a lot whether i'm working with your local have you considered like working with your

[2:51:59] Trustee Fenton: local uh conservancy groups with the mail out in the sense that maybe we could by bulk bring these

[2:52:08] Trustee Fenton: uh at a from a meeting we could bring these to our local respective conservancies as you know

[2:52:15] Trustee Fenton: to our LTCs and they could help with that distribution and it's just a thought to get

[2:52:22] Trustee Fenton: out to everybody else as opposed to using the conventional mail not people enjoy getting mail

[2:52:28] Trustee Fenton: that might be a

[2:52:30] Trustee Fenton: way of cutting that down yeah I

[2:52:33] Voice 10: think that's a great

[2:52:34] Voice 10: I think that's a great idea

[2:52:36] Trustee Fenton: gets them also knowing that you've done all of this work good not that you're not going to talk

[2:52:42] Trustee Fenton: about it but it opens that conversation and they become your advocate as violence stress

[2:52:49] Trustee Fenton: conservancy is for them on a regular basis as well yeah

[2:52:52] Voice 10: thank you thank you very much and i will just

[2:52:54] Voice 10: note that we are working as well on um for the print run of printing more than for the mail out

[2:53:02] Voice 10: so that print copies could be made available to trustees and and we're actually just creating

[2:53:07] Voice 10: that list right now so i can discuss that further i really like that idea thank you

[2:53:14] Voice 19: Thank you for that. So next I have Trustee Colburn and then Trustee Critchley. Can I see?

[2:53:23] Voice 19: Claire's hand. So I'm going to go straight to Claire and then I will go Trustee Colburn if

[2:53:27] Voice 19: that's all right, Claire.

[2:53:29] Voice 12: Thank you. Just a short comment to say in the budget request around

[2:53:33] Voice 12: communications funding for next fiscal year, in the executive committee briefing about that

[2:53:39] Voice 12: request, it mentions that we anticipate that there might be a desire to print more publications next

[2:53:44] Voice 12: next year. For example, the Islands Trust brochure, this budget, it was intended for the mailing. But

[2:53:49] Voice 12: if these are publications the trust wishes to continue using, I have planned for that with

[2:53:53] Voice 12: your budget request for next year, which is larger than we typically have requested to enable some

[2:53:58] Voice 12: more printing.

[2:54:00] Voice 19: Thank you for that. Trustee Colburn.

[2:54:04] Trustee Colbourne: Thank you. I'll be the first to say

[2:54:05] Trustee Colbourne: nay to the magnet. Every cent should go towards increasing the reach of this beyond new property

[2:54:11] Trustee Colbourne: which i've been saying since the beginning of this mandate um or this term um excellent work

[2:54:17] Trustee Colbourne: by the way this looks excellent it's well worded um and it's good to see the reconciliation aspects

[2:54:21] Trustee Colbourne: front and center um uh i have issues with the term land use planning which which of course is the

[2:54:29] Trustee Colbourne: function legislatively of the entire federation um but a lot of jurisdictions across the country

[2:54:35] Trustee Colbourne: around the world are moving away from that um land relationship planning something something that

[2:54:41] Trustee Colbourne: gets away from that consumer aspect of it in terms of distribution i would love to see a budget for

[2:54:49] Trustee Colbourne: how much this would cost to go to all property owners if we need to make a motion today to that

[2:54:54] Trustee Colbourne: effect i think that would really inform budget considerations this this would be the best bang

[2:54:58] Trustee Colbourne: for the buck that you can spend to be honest given the number of new property owners but also just

[2:55:05] Trustee Colbourne: as we deal with public engagement and people learn more that this is the fundamental stuff

[2:55:10] Trustee Colbourne: and um in terms of getting it out in community i'm wondering if there's a possibility on some

[2:55:16] Trustee Colbourne: islands i know the volunteer fire department here has a dedicated bulletin board in a public space

[2:55:21] Trustee Colbourne: where something like this could be put up and can and can be something that can be seen on a regular

[2:55:26] Trustee Colbourne: basis um and whether or not there's the ability to do that not just in poster fashion but to have

[2:55:32] Trustee Colbourne: something that's a fixed um bulletin board of some kind that seems to be the way that a lot

[2:55:37] Trustee Colbourne: the islands communicate but thanks to staff for for the work on this this is um excellent to see

[2:55:43] Trustee Colbourne: finally thank

[2:55:47] Voice 19: you trustee colburn um claire

[2:55:51] Voice 12: did you want to speak to that or if if i might share

[2:55:55] Voice 12: i could speak to that land use planning comment yes

[2:55:58] Voice 18: please go ahead okay

[2:55:59] Voice 12: so so thank you for that

[2:56:01] Voice 12: comment um there was actually a shift in the language in those brochure um there has been

[2:56:06] Voice 12: in discussion internally and with executive committee about the term land use planning

[2:56:10] Voice 12: and then it's not really reflective of all the work that island stress does or the values that

[2:56:15] Voice 12: drive the work we do and the term place protection planning has come about as a potential new word

[2:56:22] Voice 12: but it was felt at this time or I decided at this time that we haven't done the internal

[2:56:27] Voice 12: work around the potential shift to that term and so I think that conversation is yet to come

[2:56:33] Voice 12: about whether place protection planning

[2:56:35] Voice 12: or whether there's a different term

[2:56:36] Voice 12: that the trust might wish to use

[2:56:37] Voice 12: to characterize the work we do

[2:56:39] Voice 12: that doesn't really center the use of the land,

[2:56:42] Voice 12: but instead centers around protecting the place,

[2:56:44] Voice 12: which is inclusive of community, right?

[2:56:46] Voice 12: We're protecting the islands holistically,

[2:56:49] Voice 12: which includes community, heritage, ecosystems,

[2:56:51] Voice 12: and all manner of values.

[2:56:53] Voice 12: So certainly that is a term

[2:56:55] Voice 12: that's being considered right now,

[2:56:56] Voice 12: but it felt premature to put it into the brochure

[2:56:59] Voice 12: without a broader conversation.

[2:57:04] Voice 19: Thank you for that.

[2:57:05] Voice 19: Um, next I see trustee Critchley, uh, Luckham, and then it looks like trustee Scott's got

[2:57:12] Voice 19: his hand up again.

[2:57:12] Voice 19: So trustee Critchley, please.

[2:57:15] Voice 19: And if you could start with the

[2:57:16] Voice 19: magnet here, Renee.

[2:57:19] Voice 28: Sure.

[2:57:21] Voice 28: Uh, I've been in and out of the conversation because I've had internet problems here.

[2:57:26] Voice 28: I had to leave and come back several times.

[2:57:28] Voice 28: Um, magnet.

[2:57:30] Voice 28: Yes.

[2:57:30] Voice 28: I do find them somewhat useful, but hey, it's just another thing. And I generally object to

[2:57:40] Voice 28: receiving free so-called, I put that in inverted commas, things from various organizations which

[2:57:47] Voice 28: I have not requested. And so I'm kind of philosophically against giving people stuff

[2:57:53] Voice 28: stuff that they don't really need and and haven't requested and also there is the budgetary concern

[2:58:01] Voice 28: hey it's only 500 bucks but it's half a thousand dollars let's save it um on another matter i just

[2:58:11] Voice 28: wanted to query on the covering letter refers to 26 000 residents and 10 000 non-resident property

[2:58:21] Voice 28: I'm just wondering, is that an up-to-date number? Because the reason I ask is I've often heard this 26,000 number kicking around for years, it seems. And I recently saw the statistics for growth on Denman, and I was surprised how much we had grown since the last census.

[2:58:45] Voice 28: And I assume that would be a trend throughout the trust area.

[2:58:48] Voice 28: Is that a proper figure?

[2:58:51] Voice 28: I just questioned that.

[2:58:52] Voice 28: Thank you.

[2:58:54] Voice 10: It's a good question.

[2:58:55] Voice 10: I think it definitely is about to change.

[2:58:57] Voice 10: So these are still draft.

[2:58:59] Voice 10: And I think the census information is coming out soon.

[2:59:03] Voice 15: It's 30,500 right now.

[2:59:06] Voice 10: Yeah.

[2:59:07] Voice 10: So if they can speak.

[2:59:08] Voice 28: I think that's an important thing to get right.

[2:59:11] Voice 28: Right, because otherwise, you know, it's very fine fodder for critics to say, oh, look how out of touch the Islands Trust is.

[2:59:21] Voice 28: They don't even know how many people are in the area.

[2:59:23] Voice 28: So, yes, thank you.

[2:59:28] Voice 19: Okay, thank you, Trustee Critchley.

[2:59:33] Voice 19: Director Freyder, I see your hands up, and then we'll go to Luckham and then Scott.

[2:59:40] Voice 19: Go ahead, please.

[2:59:42] Voice 12: Thank you.

[2:59:43] Voice 12: just want to say yes we received census um numbers after this agenda was produced and that was my

[2:59:48] Voice 12: my fault for not mentioning we do plan to update the census numbers

[2:59:51] Voice 12: i will note that the new census numbers around indigenous peoples will come

[2:59:55] Voice 12: in a few months and that's another rationale for not doing all the printing now because

[3:00:00] Voice 12: a new number to use um next year um so we might want to hold some of the printing until we have

[3:00:04] Voice 12: that new number okay thank you thank

[3:00:09] Voice 19: you for that uh trustee luck and please and trustee

[3:00:14] Voice 19: christian if you could put your hand down that's helpful for me thank

[3:00:18] Trustee Luckham: you uh chair i'm gonna put

[3:00:20] Trustee Luckham: my hand down now so i don't forget um this um i think uh director freighters had said at the

[3:00:28] Trustee Luckham: The introduction that welcomed you and appreciating the work that you're doing and that hopefully you've accomplished the goals that were set out.

[3:00:36] Trustee Luckham: And indeed, you have done so very admirably.

[3:00:39] Trustee Luckham: The work is beautiful and it's fresh and fantastic overall.

[3:00:44] Trustee Luckham: I like the A version of the magnet, the transitioning colors.

[3:00:48] Trustee Luckham: And despite the fact that I also don't like stuff in my life that I don't need or use.

[3:00:55] Trustee Luckham: and perhaps there's one thing two things to consider is the button that we have

[3:01:03] Trustee Luckham: at a tremendous amount of mileage from i don't know if you can see that but that's

[3:01:08] Trustee Luckham: san juan county your friends of san juan county years and years ago that's a huge amount of

[3:01:14] Trustee Luckham: mileage even from people that don't collect stuff because it's the message that really

[3:01:19] Trustee Luckham: captures people's imagination. And so I would say that I would support that. But I would suggest

[3:01:28] Trustee Luckham: also, and I realize all these things cost extra money and effort, but maybe there could be a

[3:01:33] Trustee Luckham: little round sticker on it that says, re-gift if you don't need or use this, right? So that you can

[3:01:41] Trustee Luckham: provide that opportunity for them to move, pass that on to somebody that may or may not enjoy it

[3:01:48] Trustee Luckham: and release them of that burden of having too much stuff in their lives.

[3:01:53] Trustee Luckham: So my comments overall, I'm thinking, and I don't see it, and maybe I'm wrong,

[3:01:59] Trustee Luckham: I don't see the Islands Trust Conservancy logo predominant in the document.

[3:02:05] Trustee Luckham: That's something that we're trying to do is work together collaboratively

[3:02:09] Trustee Luckham: and take opportunities, each of us, to support each other.

[3:02:13] Trustee Luckham: So the Conservancy logo may be somewhere in places where it's mentioned, but it's mentioned in a very little way.

[3:02:24] Trustee Luckham: And I sort of think that maybe there should be some more emphasis on that, the Alistair's Conservancy.

[3:02:29] Trustee Luckham: And I'm presuming that the Intergovernmental Liaison has looked through all of the wording that's here with respect to First Nations and our commitments.

[3:02:40] Trustee Luckham: um i i have a you know i've all this is just me i have trouble with white space compared to colored

[3:02:49] Trustee Luckham: space and um on the first page of the document the acknowledge the acknowledgement is in that

[3:02:56] Trustee Luckham: white space which i don't think actually um presents itself in the same way as where your

[3:03:02] Trustee Luckham: eye is drawn is that magnificent picture on the right hand side so i would think about that the

[3:03:08] Trustee Luckham: The simple little motif there, whatever you might want to call that, is nice, but maybe

[3:03:14] Trustee Luckham: there could be something more to draw us to the very, very serious commitment and dedication

[3:03:22] Trustee Luckham: to the Truth and Reconciliation Commission calls to action, anything we can do to emphasize

[3:03:28] Trustee Luckham: that.

[3:03:28] Trustee Luckham: And in emphasizing that, there's a section here where it says something along the lines

[3:03:34] Trustee Luckham: that you may be required to get permits from First Nations, perhaps we could be a bit more proactive

[3:03:42] Trustee Luckham: with that and say something like you should reach out to First Nations to consider.

[3:03:53] Trustee Luckham: Maybe it needs to be a little bit stronger language there rather than suggesting that they

[3:03:59] Trustee Luckham: They may, because these documents are going to last for a while.

[3:04:03] Trustee Luckham: And as time moves on, that may, might easily turn into a should.

[3:04:09] Trustee Luckham: So just think about some language there and that we would advise or suggest or something

[3:04:14] Trustee Luckham: otherwise.

[3:04:15] Trustee Luckham: But otherwise, I'm really happy with the whole thing.

[3:04:19] Trustee Luckham: Thank you.

[3:04:19] Voice 10: Thank you so much.

[3:04:21] Voice 10: Thank you so much for the kind words too.

[3:04:23] Voice 10: I just would like to confirm that I worked really closely with Lisa Wilcox on all of

[3:04:29] Voice 10: the pieces.

[3:04:29] Voice 10: and it was it was really wonderful to have that opportunity to do so I've noted I've noted your

[3:04:34] Voice 10: comments as well so thank you very much for that and actually since the stewardship tips document

[3:04:39] Voice 10: was just we just finished the design phase this week I've actually also just so you know I've

[3:04:45] Voice 10: been looking at the brochure to see how we might tweak it slightly to reflect that document a

[3:04:53] Voice 10: little bit more and that includes I was looking carefully at the white space too so I think I

[3:04:59] Voice 10: I was seeing something similar. So thanks very much for that.

[3:05:04] Trustee Luckham: Oh, you know, sorry, I have one

[3:05:06] Trustee Luckham: further because I didn't write it down. But and Claire knows this, that map that we use to depict

[3:05:14] Trustee Luckham: the Islands Trust area is so ancient. And it just carries that characteristic about it. And I always

[3:05:22] Trustee Luckham: think of that beautiful satellite photo that shows the plume of the water coming out of the Fraser

[3:05:27] Trustee Luckham: the river uh and showing the gulf islands and i know it's more work but boy we could sure do

[3:05:34] Trustee Luckham: something there to maybe liven that up and maybe um it's also that blending of the white space

[3:05:40] Trustee Luckham: because vancouver island is this magnificent green space too and uh food for thought it's

[3:05:47] Trustee Luckham: difficult the shape of it is difficult i

[3:05:50] Voice 10: agree the shape of it is difficult though i actually

[3:05:55] Voice 10: had a vision for it to be that the text and body would be superimposed on top of a map that would

[3:06:00] Voice 10: take up multiple pages but it was so tricky to include enough content if we did it but i had a

[3:06:06] Trustee Luckham: conversation

[3:06:06] Voice 10: for me for another time but yeah and i

[3:06:09] Trustee Luckham: i've tried to blend it into powerpoints and

[3:06:12] Trustee Luckham: things and it just never works

[3:06:13] Voice 10: yeah but it's it's a really good point because um with the time that

[3:06:16] Voice 10: i have left with the trust it would be nice to maybe look at um how we could work on on enlivening

[3:06:23] Voice 10: at as you mentioned thank you

[3:06:24] Voice 18: okay okay i see director freighter uh

[3:06:32] Voice 12: thank you um i've just

[3:06:33] Voice 12: um i don't know if the committee's interested the conservancy one of the products you have

[3:06:37] Voice 12: noted in your briefing which we haven't included because it's not a product of this project is the

[3:06:42] Voice 12: conservancy is coming up with a rack card like a one a one piece of paper that would fit like

[3:06:46] Voice 12: in a brochure rack uh we could show that on screen if you're interested in seeing it it's still not

[3:06:50] Voice 12: quite complete um but there is another product that would be accompanied which is solely about

[3:06:54] Voice 12: the conservancy thank

[3:06:56] Voice 10: you claire and i apologize i meant to lead with that point that um that uh um

[3:07:03] Voice 10: yeah that there is a rat card that would be included

[3:07:06] Voice 12: so i might be scaring uh carmen with

[3:07:08] Voice 12: the conservancy right now in terms of showing you a draft but um if the committee's interested we

[3:07:11] Voice 12: could share it with you yeah

[3:07:15] Trustee Luckham: i wouldn't want to

[3:07:16] Trustee Luckham: lose the point though on that particular piece

[3:07:18] Trustee Luckham: with the logo needs to exist because we coexist together so

[3:07:24] Voice 11: with consent to the chair would you

[3:07:26] Voice 11: like us to show it sure

[3:07:29] Voice 19: that's fine and i'm going to go ahead and um and uh call on trustee scott

[3:07:35] Voice 19: and then colburn trustee

[3:07:39] Voice 21: scott thank you um

[3:07:43] Voice 6: yeah it's a beautiful document and the old

[3:07:46] Voice 6: picture's worth a thousand words so i think there's a lot of things in here that i've been

[3:07:50] Voice 6: hoping to be able to get out to the people of warrenby island so um but i got three small

[3:07:56] Voice 6: small comments here. I know you can't call this thing forever, but it says very little about the

[3:08:01] Voice 6: marine environment around the islands. So I know it's oriented towards new property owners or the

[3:08:07] Voice 6: people in general, but the issues around the islands, just the importance of, so I could see

[3:08:15] Voice 6: a page on just on the marine environment around the islands. The second thing is what Peter was

[3:08:25] Voice 6: talking about on that first page about the first nations um i think a a poll a salish poll along

[3:08:33] Voice 6: the left side of that would really highlight it and some color to it as well but something like

[3:08:39] Voice 6: that to give you you're right it needs more kind of first nations uh clout to it as the

[3:08:46] Voice 6: obviously such an important part of it um i have a question when i heard about the number of mail out

[3:08:53] Voice 6: the mail out I presume is to the addresses on the islands not to the population population might be

[3:08:58] Voice 6: 30,000 granted the islands mail out would be substantially lower I'm just wondering about that

[3:09:05] Voice 6: thank you would

[3:09:09] Voice 12: you like me to speak to that in terms of the mail yes

[3:09:11] Voice 19: please go ahead so as we

[3:09:14] Voice 12: develop mailing lists we have various options and perhaps we could talk with the committee next year

[3:09:18] Voice 12: if this is something they want to move forward with or we can have some numbers ready but yes

[3:09:22] Voice 12: it's not the population it goes by folio or by property and we have the ability to sort of peel

[3:09:27] Voice 12: out institutions or different types of land ownership and also we could go through the

[3:09:33] Voice 12: mailing list to identify perhaps corporations and not mail to those lists as a way of you know

[3:09:37] Voice 12: targeting the people who make you know make decisions about lands but certainly we could

[3:09:42] Voice 12: take your direction around that and bring some options if that's something the committee wants

[3:09:45] Voice 12: to ask us to do thank

[3:09:49] Voice 19: you for that uh trustee colburn uh

[3:09:56] Trustee Colbourne: thank you i i had on my list islands

[3:09:57] Trustee Colbourne: Trust Conservancy and kind of making that connection visually and also within the text

[3:10:02] Trustee Colbourne: a little bit more. I just wanted to back up what Chair Luckham put forward. I think that was an

[3:10:09] Trustee Colbourne: important piece and it was on my list to respond to as well. Do we need a motion to get that budget

[3:10:16] Trustee Colbourne: piece or has staff captured that? What it would cost, some variations or options presented in

[3:10:24] Trustee Colbourne: advance of any debate at this at a budget conversation so we know what we're talking

[3:10:28] Trustee Colbourne: about in terms of um mailing costs to to um the growing population yes

[3:10:35] Voice 11: i would please

[3:10:36] Voice 11: yes please for a resolution all

[3:10:40] Trustee Colbourne: right so i move that the trust programs committee requests staff

[3:10:44] Trustee Colbourne: to prepare budget options for direct mail

[3:10:53] Trustee Colbourne: to all property owners within the trust area.

[3:11:06] Voice 19: Okay, and we'll give Robert a moment to get that up here.

[3:11:13] Voice 19: And then I've seen a couple of hands flying,

[3:11:15] Voice 19: so we'll just give that a moment.

[3:11:21] Voice 19: And is that capturing what you've said there adequately,

[3:11:27] Voice 19: Trustee Colburn?

[3:11:28] Voice 19: Yes, thank you.

[3:11:31] Voice 19: Excellent.

[3:11:31] Voice 19: So that being the case, a second.

[3:11:34] Voice 19: Are you seconding Trustee Rogers?

[3:11:37] Voice 19: You are?

[3:11:37] Voice 19: Okay, excellent.

[3:11:38] Voice 19: Do you want to speak any further to your motion, Trustee Colburn?

[3:11:44] Voice 21: No.

[3:11:46] Voice 21: Okay, Trustee Rogers, do you want to speak to the motion at all?

[3:11:51] Voice 21: No.

[3:11:54] Voice 19: Claire, is your hand still up or were you wanting to?

[3:11:56] Voice 19: No.

[3:11:57] Voice 19: Okay.

[3:11:58] Voice 19: All right.

[3:11:59] Voice 19: So any further discussion on the motion on the floor?

[3:12:02] Voice 19: Oh, I see SIPA Lisa Wilcox.

[3:12:09] Voice 9: I wouldn't be speaking to the motion,

[3:12:11] Voice 9: but just providing some context to some of the questions

[3:12:15] Voice 9: that were asked earlier.

[3:12:18] Voice 19: Okay.

[3:12:20] Voice 9: So I might want to wait

[3:12:22] Voice 9: until after the motions.

[3:12:24] Voice 19: Okay, why don't we conduct the vote on this motion?

[3:12:27] Voice 19: Cause I think it'll be quick

[3:12:28] Voice 19: and then I'll come right back to you

[3:12:29] Voice 19: after the vote is conducted.

[3:12:32] Voice 19: So we'll just go ahead and do electronic hands on motion

[3:12:36] Voice 19: on the floor all those in favor please

[3:12:39] Voice 21: raise your hands all right i

[3:12:50] Voice 19: see all trustees in favor so

[3:12:53] Voice 19: that carries unanimously and thank you for that and i'll put your hands down and we'll go directly to

[3:12:59] Voice 19: lisa welcome next yeah

[3:13:04] Voice 9: thank you chair i just wanted to address some of the um comments that

[3:13:08] Voice 9: came up about the design elements in regards to reconciliation on the brochures and just wanted

[3:13:15] Voice 9: to make sure that I address those so that you don't feel that we're not hearing you or that

[3:13:20] Voice 9: we haven't considered the suggestions that you've made. So when we're looking at creating design

[3:13:26] Voice 9: elements on brochures that have to do with acknowledgements of First Nations or Indigenous

[3:13:32] Voice 9: people or any other form of design element, we take a humble approach to how we're coming forward

[3:13:42] Voice 9: So that we're not introducing elements that may not be agreeable to First Nations. We have over 30 First Nations within the Islands Trust area, all who are unique in how they would like Coast Salish or Indigenous representation or artwork to be presented.

[3:14:03] Voice 9: So we wouldn't want to create any kind of design elements or use photographs or other things within our publications that could be looked at as appropriation.

[3:14:19] Voice 9: And so we tend to take that humble measured approach to just present the information, say, as an acknowledgement with very little design elements.

[3:14:30] Voice 9: I think in the future you may move forward to work with nations to create a budget line that talks about Indigenous youth engaging in creating art pieces that you use as design elements within your different publications.

[3:14:47] Voice 9: But until we've got to that point, we wouldn't add any form of that within our publications.

[3:14:56] Voice 9: We just keep them quite sparing and respectful.

[3:15:01] Voice 9: So hopefully that addresses your concerns if you don't see any changes on the brochures in regards to photographs or designs or, or other embellishments in regards to First Nations so thank you.

[3:15:19] Voice 9: Thank

[3:15:22] Voice 19: you very much for that.

[3:15:23] Voice 19: Mayor Mrakas, I see director freighter and before I go to leave you're taking notes on specifics, as we go, and we did on the budgeting, I was just going to ask you if, in addition to whatever you're going to say if there's any other areas that you would like.

[3:15:44] Voice 19: Mayor Mrakas, emotions for direction to move ahead.

[3:15:48] Voice 19: Thank

[3:15:50] Voice 12: you, Chair. I was just going to supplement Lisa's comments by saying where the text around

[3:15:55] Voice 12: reconciliation is located on the page, you'll note that's where everyone eyes, that's on purpose,

[3:16:00] Voice 12: because you note where you start to read a page, right? So that it's been chosen such that that's

[3:16:05] Voice 12: where people's eyes naturally travel when you begin to review a document. So I just wanted to

[3:16:09] Voice 12: draw the committee's awareness to that. In terms of additional direction from the committee, no,

[3:16:13] Voice 12: I've got nothing to request at this time. We're going to work hard to conclude this project in

[3:16:18] Voice 12: march and be very sad when tara may move on we've really enjoyed having her as part of the team

[3:16:24] Voice 12: and um really as i say to the committee really appreciated the protected time and dedicated

[3:16:29] Voice 12: person to work on this project um so no at this time i don't have additional requests of you

[3:16:37] Voice 21: great thank

[3:16:38] Voice 19: you very much uh

[3:16:39] Voice 21: trustee locum um yeah

[3:16:44] Trustee Luckham: um yeah sorry my phone is now ringing i'm

[3:16:49] Trustee Luckham: I'm just trying to turn that off.

[3:16:52] Trustee Luckham: Thank you for all the comments from staff.

[3:16:56] Trustee Luckham: I want to just also support Trustee Scott's observation

[3:17:05] Trustee Luckham: there about the marine interface.

[3:17:09] Trustee Luckham: And I realize that it may be difficult

[3:17:11] Trustee Luckham: to include everything of course,

[3:17:13] Trustee Luckham: but we have done that significant work

[3:17:16] Trustee Luckham: and admittedly it's a bit dated,

[3:17:18] Trustee Luckham: But it's still important, the Green Shores project and the booklet that was created more recently with respect to the Green Shores there.

[3:17:30] Trustee Luckham: But that Green Shores element may be worthy of consideration, especially on page 134, where you're talking about learn about your local bios zoning regulations before you make plans.

[3:17:46] Trustee Luckham: And that Green Shores piece, awareness is so significant

[3:17:50] Trustee Luckham: in before you make your plans.

[3:17:52] Trustee Luckham: So we want to thank Trustee Scott for raising that.

[3:18:00] Voice 19: Great, thanks Peter.

[3:18:01] Voice 19: And if you lower your hand, that helps my chairing.

[3:18:06] Voice 19: So I'm just going to quickly check in

[3:18:10] Voice 19: with Trustees Kael and McConkie

[3:18:12] Voice 19: because in my unofficial straw poll here on the magnet,

[3:18:18] Voice 19: I've heard from everyone and I'm keeping notes.

[3:18:21] Voice 19: So, Trustee Cahill, yay or nay on the magnet, and A or B?

[3:18:27] Voice 5: If it has to be a magnet, let it be A.

[3:18:30] Voice 5: I frankly think it's gimmicky, and I see people saying, well, you've got a tin or plastic badge, so I guess that's worth the price.

[3:18:43] Voice 5: Don't give people things that they haven't asked for, don't want.

[3:18:46] Voice 5: We're decluttering, not collecting.

[3:18:47] Voice 5: and if I had a choice, I simply would use the money

[3:18:52] Voice 5: more auspiciously somewhere else or save it of course,

[3:18:55] Voice 5: but probably it would mean using it

[3:18:56] Voice 5: more auspiciously somewhere else.

[3:18:58] Voice 5: So no, I think it could easily be skipped.

[3:19:04] Voice 19: Thank you for that.

[3:19:04] Voice 19: Trustee McConkie, do you want to weigh in

[3:19:06] Voice 19: on the magnet, yay or nay?

[3:19:11] Voice 16: I don't have an opinion on a magnet.

[3:19:14] Voice 16: No, thanks, Chair.

[3:19:17] Voice 21: Okay, thank you for that.

[3:19:18] Voice 21: um so uh we do have a a majority

[3:19:25] Voice 19: five uh in favor of magnet a for staff's uh information there

[3:19:34] Voice 19: and so before we move on to the next item on our agenda is there anything

[3:19:38] Voice 19: further on this item and i'm not seeing any hands come up so our next item is uh 7.2.1 the

[3:19:51] Voice 19: Community Stewardship Award Program briefing. And I'd just like to thank Tara for joining us

[3:19:59] Voice 19: on this section and really great looking work. Thank you

[3:20:05] Voice 10: so much. Thanks so much

[3:20:06] Voice 10: for the feedback

[3:20:06] Voice 10: and for the time. Really appreciate it. Okay. Take care, everybody. So thank you. All right.

[3:20:15] Voice 19: So Clary, are you going to take us away on the Stewardship Award Program?

[3:20:20] Voice 12: Sure. So thank you

[3:20:23] Voice 12: you very much um this briefing is being brought to you um as information you'll remember that at

[3:20:28] Voice 12: the last meeting trust council decided to um proceed with the stewardship award program for

[3:20:33] Voice 12: 2022 and then to hold it in the final year of the term thereafter um and so this we are now preparing

[3:20:40] Voice 12: to follow through on that direction potentially launching it as early as next week although

[3:20:44] Voice 12: there's a lot moving right now so it may be somewhat delayed and uh we will offer the program

[3:20:49] Voice 12: through the spring concluding in April and then we'll bring you the nominations for your meeting

[3:20:56] Voice 12: in May so we're looking forward to offering this again this is often what very well received in

[3:21:01] Voice 12: community and provides an opportunity to celebrate all the good work happening in community and lets

[3:21:06] Voice 12: people celebrate each other and receive some recognition for all the really strong community

[3:21:10] Voice 12: efforts that happen to preserve and protect the island's trust area and I have to say this is

[3:21:16] Voice 12: some of the most positive in my career with the trust these this award program really generates

[3:21:20] Voice 12: some of the most positive conversations that we have and so really I'm looking forward to

[3:21:25] Voice 12: supporting the program and we will be looking to you to help promote it and help draw awareness

[3:21:31] Voice 12: in your community and encourage people to come forward in nominating each other I'm happy to

[3:21:36] Voice 11: take any questions any

[3:21:41] Voice 19: questions for the director on the stewardship awards program okay I'm not

[3:21:51] Voice 19: seeing any hands popping up so no one is desperate to get uh any questions in here so moving on then

[3:22:01] Voice 19: to the next item is uh i don't believe we had anything under 7.3 for new business did we

[3:22:09] Voice 19: i didn't see anything at the beginning of the meeting on that so 8.1 the thrust programs

[3:22:17] Voice 19: programs committee work program and back to claire okay

[3:22:23] Voice 12: thank you um this is their committee

[3:22:25] Voice 12: work program that you're you will forward to trust council to advise what you believe are

[3:22:29] Voice 12: your priorities as a committee so we do recommend that policy statement stay near the top uh likely

[3:22:35] Voice 12: secretariat as well as you're going to be reconsidering that in april um and then um it

[3:22:41] Voice 12: will be at your discretion whether you want to continue to have the stewardship education program

[3:22:45] Voice 12: is your third top priority if we go to the next one in terms of your projects the other project

[3:22:50] Voice 12: that is continuing that hopefully will be advancing it in competition for your top three spot

[3:22:55] Voice 12: as we move into the new fiscal year will be the negotiating of a crown land agreement between

[3:23:02] Voice 12: the ministry of forest lands and natural resource operations bowen island municipality and islands

[3:23:07] Voice 12: trust so where we're at right now i didn't update this during your follow-up action list but i'll do

[3:23:12] Voice 12: do so here so you can inform your decision was we met we've been meeting generally on a monthly or

[3:23:17] Voice 12: bimonthly basis with staff at the province and they are currently working through a they're

[3:23:23] Voice 12: going to be proposing a draft to us that we will receive and then we'll be reaching out to Bowen

[3:23:26] Voice 12: Island staff to have them have a look and see if it meets the needs of Bowen Island in terms of

[3:23:31] Voice 12: their expectations around crown land referrals and and then any sort of conflict or dispute

[3:23:38] Voice 12: dispute resolution mechanisms that might occur if the relationship or referral process is not

[3:23:42] Voice 12: happening as expected so that's where we think it's going um we're going to await uh now a draft

[3:23:48] Voice 12: from the province but that will be a you know should you agree this will be one of your main

[3:23:52] Voice 12: projects for staff um hoping to provide an agreement to you and to trust council in june

[3:23:57] Voice 12: would be our goal um but we'll see where it's been 15 years in the making at this point so

[3:24:02] Voice 12: So I'm not waiting with bated breath.

[3:24:04] Voice 12: Yeah.

[3:24:08] Voice 19: Thank you for that.

[3:24:10] Voice 21: Questions, comments, or resolutions?

[3:24:18] Voice 21: I'm not seeing hands fly

[3:24:20] Voice 19: up anywhere,

[3:24:22] Voice 19: but I believe we do need a resolution

[3:24:24] Voice 19: to forward the work program to trust council for approval.

[3:24:29] Voice 19: Is that correct?

[3:24:30] Voice 12: Yes, and I have no concern

[3:24:32] Voice 12: if you just want to forward it as presented,

[3:24:34] Voice 12: but wanted to provide you with some options.

[3:24:39] Voice 19: Okay.

[3:24:41] Voice 19: John Potter, Anyone prepared to make the motion to forward the I see trustee Rogers hand go ahead, Sir, I move that the program

[3:24:51] Voice 21: for the Council as.

[3:24:55] Voice 21: John Potter, Thank you, Sir, did you manage to do that, Robert.

[3:25:06] Voice 21: Yes, I did excellent and trustee longer eyes,

[3:25:11] Voice 19: are you seconding there.

[3:25:12] Voice 4: Yes,

[3:25:14] Voice 19: excellent so any further discussion on the motion.

[3:25:22] Voice 19: trustee rogers are you furthering the discussion sorry

[3:25:29] Voice 21: i know i'll put my hand back now

[3:25:31] Voice 19: okay

[3:25:32] Voice 19: uh and then i'll tell you to put it up in just a second here because exactly go

[3:25:37] Voice 19: ahead and call the

[3:25:38] Voice 19: call the question on the motion on the floor please

[3:25:41] Voice 21: put your electronic hands up

[3:25:58] Voice 21: oh okay

[3:25:59] Voice 19: i see seven and then six in favor so seven in favor so please lower your hands

[3:26:07] Voice 19: and uh if there's any opposed to the motion i'd like to see your hands up now any opposed

[3:26:18] Voice 19: motion carries and thank you for that uh all right then it appears that we are on to

[3:26:28] Voice 19: to Section 9.

[3:26:32] Voice 19: Our next meeting is Friday, April 8th,

[3:26:37] Voice 19: from 9 a.m. to 2 p.m.

[3:26:40] Voice 19: And I believe that would take us right to adjournment,

[3:26:44] Voice 19: if I'm not mistaken.

[3:26:46] Voice 19: I see Claire smiling and nodding,

[3:26:49] Voice 19: so I believe we're ready to adjourn.

[3:26:52] Voice 19: So all in favor of adjournment.

[3:26:57] Voice 19: In favor.

[3:26:57] Voice 19: Yes.

[3:26:58] Voice 19: I see lots of waving and smiles.

[3:27:02] Voice 19: And enjoy your adjournment down there, Michael.

[3:27:05] Voice 19: And thanks, everybody, for coming.

[3:27:07] Voice 19: And thank you to all of our staff for supporting us so well today.

[3:27:13] Voice 19: Take

[3:27:14] Voice 9: care, Trustee Kale.

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 1 of 7 
 Trust Programs Committee 
Minutes of a Regular Meeting 
 
Date: 
Location: 
February 11, 2022 
Electronic Meeting 
 
Members Present: Deb Morrison, North Pender Island Local Trustee (Chair) 
 Timothy Peterson, Lasqueti Island Local Trustee (Vice Chair) 
Paul Brent, Saturna Island Local Trustee 
Scott Colbourne, Gabriola Island Local Trustee 
David Critchley, Denman Island Local Trustee 
Doug Fenton, Thetis Island Local Trustee 
Michael Kaile, Bowen Island Municipal Trustee 
Kees Langereis, Gabriola Island Local Trustee 
Benjamin McConchie, North Pender Island Local Trustee  
Dan Rogers, Gambier Island Local Trustee (EC Representative) 
Grant Scott, Hornby Island Local Trustee 
Steve Wright, South Pender Island Local Trustee 
Peter Luckham, Islands Trust Council Chair (Ex Officio) 
 
Note: there was internet connectivity issues during the meeting for a number of trustees. 
        
Staff Present: Clare Frater, Director, Trust Area Services 
    Robert Kojima, Regional Planning Manager, South 
Dilani Hippola, Senior Policy Advisor 
Lisa Wilcox, Senior Intergovernmental Policy Advisor 
Tara Todesco, Community Communications Specialist 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: Eight members of the public  
 
1. CALL TO ORDER 
 
The meeting was called to order at 9:00 a.m.  Chair Morrison acknowledged that participants of 
the meeting were on the traditional and treaty territories of several Coast Salish First Nations. 
Members of the Committee and Staff were introduced. 
 
2. AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
The following addition to the agenda was presented for consideration: 
 7.1.1 Policy Statement Amendment Project (PSAP), Attachment 4, Community 
Feedback Updates from Trustees – additional response from Trustee Brent 
inadvertently not sent to staff for inclusion.  
 
 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 2 of 7 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as amended. 
 
3. PUBLIC COMMENT PERIOD 
 
Mary Beth Rondeau, Mairead Boland, Mielle Chandler, George Leroux, Cynthia Rand and Donn 
Korbin spoke individually to the Committee. All spoke in regards to the Islands 2050 Policy 
Statement Amendment Project. Comments included: 
 potential timelines of the project 
 resources needed for implementation of a new policy statement 
 the organization and clarity of the draft policy statement 
 
4. DELEGATIONS 
 
None 
 
5. CORRESPONDENCE 
 
5.1  From Jennifer Margison/Friends of the Gulf Islands, dated November 8, 2021 re: 
Petition  
 
Trust Council referred the correspondence to the Trust Programs Committee for 
consideration as part of the Trust Policy Statement Project. Received for information. 
 
5.2  From Gulf Islands Alliance, dated November 9, 2021 re: Draft Bylaw No. 183 Policy 
Statement and Affordable Housing 
 
Trust Council referred the correspondence to the Trust Programs Committee for 
consideration as part of the Trust Policy Statement Project. Received for information. 
 
5.3  From Maxine Leichter, dated January 22, 2022 re: Format of Trust Policy Statements  
 
Received for information. 
 
5.4  From Mary Beth Rondeau, dated February 3, 2022 re: Postpone First Reading of Trust 
Policy Statements  
 
Received for information. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Trust Programs Committee minutes of October 29, 2021 
  
By general consent the minutes were approved as presented. 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 3 of 7 
 
6.2 Resolutions Without Meeting 
 
None 
 
6.3 FUAL 
 
Accepted for information 
 
7. BUSINESS 
 
7.1 WORK PROGRAM ITEMS 
 
  7.1.1 Policy Statement Amendment Project (PSAP) - Briefing 
 
Director Frater introduced the briefing to update the Committee with regards to 
the plans for Islands 2050 Phase 3 public engagement, to provide community 
feedback updates from trustees, and to suggest that Trust Council may wish to 
consider its desires for project timelines.. It was noted that no changes have 
been made to the draft Policy Statement of July 15, 2021. Committee discussion 
included: 
 acknowledgement of great public interest  
 significance of three areas of concern that need addressing as a priority: 
climate change, First Nations reconciliation, and all forms of housing 
 the possibility of halting all PSAP work until next term of office 
 next steps depending on community engagement results 
 the public needs to understand what first reading means in the process 
 the possibility to consider regular reviews of the Policy Statement 
 whether or not parts of the draft Policy Statement speak to areas outside 
the jurisdiction of Islands Trust 
 the structure and content of the draft Policy Statement 
 
TPC-2022-001 
It was MOVED and SECONDED, 
that Trust Programs Committee recommend to Trust Council that the 
timeline for passage of the revised Policy Statement be guided by and 
reflective of the public engagement process rather than setting a 
timeline as currently provided in the pre-engagement materials. 
DEFEATED 
 
TPC-2022-002 
It was MOVED and SECONDED, 
that Trust Programs Committee recommend to Trust Council that the 
timeline for passage of the revised Policy Statement be guided by and 
reflective of the engagement process.  
CARRIED 
 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 4 of 7 
Committee discussion continued: 
 the possibility of a simpler, shorter Policy Statement (such as by separating 
the directives as an appendix and providing an executive summary) and the 
challenge of doing so given that there is a complexity to the issues that the 
PS is addressing and the significance of it as a guiding document 
 the possibility of explaining components of the Policy Statement;  
 need to communicate why the Policy Statement needs to revised and what 
actually is to be changed;  
 it was noted that most directives relate to advocacy and that directives exist 
in the current PS as well as the draft Policy Statement 
 some members of the public have confused the PSAP, the annual budget 
process and the Governance and Management Review 
 
Trustee McConchie left the meeting at 10:24 a.m. 
 
 concern that the Committee’s discussion of potential changes to the Policy 
Statement may contribute to a perception that Islands Trust is presently 
amending the document whereas all aspects of the PS is decided by Trust 
Council 
 it was noted that the Islands Trust Act requires a Policy Statement and that 
the Province will be interested in reviewing the engagement process with 
First Nations 
 the need for a common understanding as to what the Province requires 
from Islands Trust in order to approve a revised Policy Statement such as 
what components, language or process might the Province require 
 the need to discuss the PS Implementation Policy that includes a policy that 
a local trust committee/island municipality bylaw will not be contrary to or 
at variance with the Policy Statement if it fails to include a particular policy 
or regulation, so long as the bylaw contains sufficient reason or justification 
for not doing so.  
 
Chair Morrison and Trustee Wright left the meeting at 10:41 a.m. 
Committee recessed at 10:41 a.m. and returned at 10:52 a.m. Vice-Chair Peterson assumed the role of 
Chair of the meeting. 
 
TPC-2022-003 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to seek provincial staff 
feedback on required or desired content or structure for the Policy 
Statement. 
CARRIED 
 
Trustee Brent requested his comment to be included in the minutes:  “Directive 
policies are okay, but there is a difference between a few directive policies 
versus many directive policies”. 
 
 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 5 of 7 
TPC-2024-004 
It was MOVED and SECONDED, 
that the Policy Statement Implementation Trust Policy be noted in 
public and Trust Council discussions regarding the Trust Policy 
Statement. 
CARRIED 
 
7.1.2 Secretariat Services Criteria 
 
In regards to Committee’s request for staff to review current criteria, and to 
provide feedback or suggestions for criteria for future Secretariat Services 
applications, Director Frater indicated that staff wished to provide an 
opportunity for the Committee to provide direction to staff as to what criteria 
the Committee would like to see. It was noted that the cost of the program is 
$15,000, has been operational since 2020, and this year’s funding request has 
been reviewed by the Financial Planning Committee and Trust Council. 
Committee discussion included the possibility of funding the program from 
savings in other areas of the budget. The Committee did not provide any 
suggestions for changes to the policy. 
 
7.1.3 Living in the Trust Area Mailing Project - Briefing 
 
Director Frater introduced the briefing, the purpose of which was to provide an 
update to the Committee on the mail-out project that is part of the Stewardship 
Education program of the Strategic Plan and to seek comment on draft 
materials. She noted that the intended recipients are recent land purchasers in 
the Trust Area but that the materials are designed so that they could be used for 
other purposes. Community Communications Specialist Todesco introduced the 
draft materials. Committee discussion included: 
 sending the materials to all land-owners or residents would involve 
increased cost beyond the current budget of the project 
 need to mention affordable housing as another of the complex challenges 
indicated in the pamphlet 
 clarification that all the documents are to be mailed together and will be 
made available electronically 
 change of language from “your trees” to a stewardship viewpoint 
 possibility of working with environmental groups and using physical bulletin 
boards on various islands in distribution of materials 
 whether the term “Land-use Planning” is reflective of Islands Trust values 
and perspective of protection of place inclusive of community; “Place 
Protection Planning” is a potential new way of describing Islands Trust work 
 need to update the numbers of residents and non-resident property owners 
with the soon-to-be-released new census results 
 
Trustee Brent left the meeting at 12:00 p.m. 
 
Other suggestions for edits to the draft materials included: 

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 6 of 7 
 add a sticker to the magnet indicating “re-gift” 
 add the Islands Trust Conservancy (ITC) logo in appropriate locations (it was 
noted that ITC is working on updating their “rack” card) 
 provide an updated map of the Trust Area 
 include more text in regards to the marine environment such as the 
greenshores initiative 
 emphasize reconciliation work 
 
TPC-2022-005 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to prepare budget options 
for direct mail to all property owners within the Trust Area. 
CARRIED 
 
In regards to design elements in the draft materials that relate to reconciliation, 
Senior Intergovernmental Policy Advisor Wilcox noted that design elements or 
photographs that may not be agreeable to First Nations or that be considered as 
appropriation would not be used.  She also indicated that there are over thirty 
First Nations within the Trust Area, all of whom are unique in how they would 
like indigenous or Coast Salish representation or artwork to be presented. In the 
future, Trust Council may decide to fund work with First Nations to create 
images that Islands Trust could use in publications. 
 
By general consent the Committee preferred version A of the magnet 
and indicated a preference to include it in the mailing. 
 
7.2  OTHER BUSINESS 
 
7.2.1 Community Stewardship Award Program - Briefing 
Director Frater introduced the briefing to provide background information on 
the Program, noting that it is expected that trustees will help to promote the 
program.  
 
7.3  NEW BUSINESS 
 
None 
 
8. WORK PROGRAM 
 
8.1 Trust Programs Committee Work Program 
 
Director Frater provided the current Work Program. 
 
TPC-2022-006 
It was MOVED and SECONDED, 
that Trust Programs Committee forward the Work Program to Trust Council as 
presented.  

 ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
February 11, 2022 Page 7 of 7 
CARRIED 
 
9. NEXT MEETING 
 
Next meeting is on Friday, April 8, 2022, from 9:00 a.m. to 2:00 p.m. 
 
10. ADJOURNMENT 
 
By general consent the meeting adjourned at 12:25 p.m. 
 
 
 
_________________________ 
Deb Morrison, Chair 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder