Thetis Island Local Trust Committee regular meeting, February 22, 2022

[0:00:00] Trustee Patrick (probable): So, fingers crossed, we're good to go.

[0:00:07] Trustee Patrick (probable): Up and running, just give it a moment. Good morning, just stand by for a second, let the system start working. I guess we're up and running. So trustees, you're ready to go?

[0:00:26] Trustee Patrick (probable): Yep.

[0:00:28] Trustee Patrick (probable): Excellent.

[0:00:28] Trustee Patrick (probable): You can

[0:00:28] Trustee Luckham (probable): hear me, we're ready to go.

[0:00:30] Trustee Patrick (probable): I can hear you.

[0:00:32] Trustee Luckham (probable): Perfect.

[0:00:32] Trustee Luckham (probable): effect.

[0:00:33] Trustee Patrick (probable): All right. Well, good morning, everyone. And thank you for joining us today for this

[0:00:40] Trustee Patrick (probable): Thetis Island Local Trust Committee meeting. This meeting is being recorded and live streamed.

[0:00:47] Trustee Patrick (probable): I always begin with acknowledging how fortunate we are to be able to gather

[0:00:51] Trustee Patrick (probable): in the traditional territories of the Coast Salish people. I also want to especially

[0:00:59] Trustee Patrick (probable): especially acknowledge the LACs and First Nation who have been very consistent in letting us know

[0:01:08] Trustee Patrick (probable): how important it is to talk with them at the project definition phase. And I want to say that

[0:01:16] Trustee Patrick (probable): it really has affected how I've worked on this island and all the islands that I worked on about

[0:01:21] Trustee Patrick (probable): how important the project definition phase is for us to be engaging with all First Nations at that

[0:01:27] Trustee Patrick (probable): time to make sure we initiate and begin projects together. I'm Laura Patrick, elected on Salt

[0:01:38] Trustee Patrick (probable): Spring Island and chair of this local trust committee. I'm joined today by trustee Doug

[0:01:43] Trustee Patrick (probable): Fenton and trustee Peter Leckham. Together we make up your Thetis Island local trust committee.

[0:01:49] Trustee Patrick (probable): Also happy to see that director Lynn Smith is here for the Cowichan Valley Regional District

[0:01:55] Trustee Patrick (probable): Electoral Area G. Thank you for joining us this morning, Lynn. This meeting is being conducted

[0:02:00] Trustee Patrick (probable): electronically. And if we have any difficulties, we will work to overcome them like we did getting

[0:02:07] Trustee Patrick (probable): started this morning. That's life with electronic meetings. So thank you, Will, for your good work

[0:02:14] Trustee Patrick (probable): of overcoming those challenges. Despite the fact that many of our employees are coming from their

[0:02:21] Trustee Patrick (probable): homes, they have the right to a safe and respectful workplace. And anyway, I'd like to

[0:02:30] Trustee Patrick (probable): first introduce some of the staff that are with us today. We have Sarah Sugar, who is our minute

[0:02:38] Trustee Patrick (probable): taker. And thank you, Sarah. We have Will Cottingham, who is working diligently to make

[0:02:44] Trustee Patrick (probable): this meeting work behind scenes. And we have Regional Planning Manager Heather Cower, who is

[0:02:48] Trustee Patrick (probable): with us today so thank you very much and with that I'm going to look to the trustees we have

[0:02:56] Trustee Patrick (probable): an agenda before us are there any changes or additions that need to be made to the agenda

[0:03:04] Voice 8: not from here so

[0:03:05] Trustee Patrick (probable): we can approve the agenda through general consent excellent with that then it's

[0:03:11] Trustee Patrick (probable): time to go to our reports and it's trustee reports who'd like to go first arm wrestle

[0:03:18] Voice 7: so go

[0:03:20] Trustee Patrick (probable): ahead doug

[0:03:21] Trustee Fenton (probable): um so i'm just looking at my uh notes here and i should be uh

[0:03:32] Trustee Fenton (probable): i've lost the top of that but anyways um there's uh better quieter months and other

[0:03:40] Trustee Fenton (probable): uh other people on this committee uh but i uh i've had you know a number of meetings

[0:03:46] Trustee Fenton (probable): involving the trust programs committee which was more focused on getting feedback instead

[0:03:54] Trustee Fenton (probable): of organizing for the feedback on the policy statement i in island's trust conservancy meeting

[0:04:01] Trustee Fenton (probable): uh then january that there was um lots of exciting sort of ongoing work there almost too much work

[0:04:10] Trustee Fenton (probable): for those that are for the staff uh at this point in time uh but we're sort of regrouping on

[0:04:17] Trustee Fenton (probable): their uh commitments and focus for 2022 and uh we'll uh so it should set them up for uh

[0:04:28] Trustee Fenton (probable): better well not necessarily it's just a lot of work so you have to figure out how to make it

[0:04:32] Trustee Fenton (probable): happen in the short term so it's uh it's all good but it's um there it's a lot of generosity which

[0:04:40] Trustee Fenton (probable): which has led to a lot of time-consuming work that needs to be done.

[0:04:44] Trustee Fenton (probable): A lot of it's behind the scenes, so you don't actually see it.

[0:04:48] Trustee Fenton (probable): But you'll be watching for things and announcements over time.

[0:04:52] Trustee Fenton (probable): And follow the Heron and or sign up for the Islands Trust news link,

[0:05:01] Trustee Fenton (probable): and you'll get those things as they come available to the public.

[0:05:05] Trustee Fenton (probable): work and um on my side of the other i just i began attending the regional um planning committee

[0:05:14] Trustee Fenton (probable): meetings and we've had one of those as well and that is new to me but it's a good focus and

[0:05:23] Trustee Fenton (probable): there's some opportunities with respect to the model bylaws and other things coming up that will

[0:05:30] Trustee Fenton (probable): will be applicable to the Thetis Island Local Trust.

[0:05:35] Trustee Fenton (probable): Locally, I've had, I've been working with,

[0:05:39] Trustee Fenton (probable): as the representative for Islands Trust,

[0:05:41] Trustee Fenton (probable): with regards to community composting projects,

[0:05:46] Trustee Fenton (probable): which is coming along well.

[0:05:49] Trustee Fenton (probable): We're inching towards,

[0:05:51] Trustee Fenton (probable): hopefully we'll see something this spring or early summer,

[0:05:54] Trustee Fenton (probable): where we got our recycle back online,

[0:05:56] Trustee Fenton (probable): line and but complemented with a local composting component and addition to the last but not least

[0:06:05] Trustee Fenton (probable): is our the nature stewardship program project that i'm working with think or our local conservancy

[0:06:14] Trustee Fenton (probable): where we are working towards we got phase one done in a sense we're getting a brochure has been

[0:06:20] Trustee Fenton (probable): and develop we're just working on final um comments on that with penelicate and then

[0:06:26] Trustee Fenton (probable): that hopefully we'll see phase two which would be the publication of that sort of publicity

[0:06:31] Trustee Fenton (probable): public announcements and uh looking towards summer hiring of a student or graduate to help us with

[0:06:40] Trustee Fenton (probable): that if possible and then that'll lead to a rollout either in the summer or fall 2022

[0:06:47] Trustee Fenton (probable): 22. I'll leave it there. Thank you very much.

[0:06:50] Trustee Patrick (probable): Thank you. For someone who said he's not very

[0:06:52] Trustee Patrick (probable): busy, he seems busy. Thank you. Trustee Luckham.

[0:06:59] Voice 8: Thank you very much, Chair Patrick, for your

[0:07:02] Trustee Luckham (probable): kind words and recognizing my accent this morning. And also, Doug, grateful for your work and

[0:07:11] Trustee Luckham (probable): doing all those necessary things that are required in our communities.

[0:07:15] Trustee Luckham (probable): these it's uh it's um i'm very grateful to be here um this morning on what is a beautiful

[0:07:23] Trustee Luckham (probable): spectacular morning on the salish sea on the bc ferries looking out across from penelope island

[0:07:29] Trustee Luckham (probable): right at this moment where we're picking up residents and dropping off residents here

[0:07:35] Trustee Luckham (probable): this morning and um yeah uh the waterways or the marine highway of the coast salish people

[0:07:42] Trustee Luckham (probable): and it's just significant to recognize that.

[0:07:48] Trustee Luckham (probable): Glad to be here.

[0:07:50] Trustee Luckham (probable): It's, this is a busy time in many way,

[0:07:54] Trustee Luckham (probable): more ways than we possibly anticipated.

[0:07:56] Trustee Luckham (probable): Lots of public interest in the Alan's Trust,

[0:07:59] Trustee Luckham (probable): which is absolutely fantastic.

[0:08:02] Trustee Luckham (probable): And there's a lot of mining to do is the only word

[0:08:06] Trustee Luckham (probable): that I can think with going through the budget submissions

[0:08:10] Trustee Luckham (probable): and the letters and the concerns that are being expressed

[0:08:14] Trustee Luckham (probable): by many and through this,

[0:08:18] Trustee Luckham (probable): we hope to come to a better understanding of our community

[0:08:21] Trustee Luckham (probable): and have the ability to be more responsive

[0:08:24] Trustee Luckham (probable): and financially meet ours and others'

[0:08:31] Trustee Luckham (probable): financial expectations of the Honest Trust.

[0:08:34] Trustee Luckham (probable): So that said that we kicked off a little while ago now,

[0:08:38] Trustee Luckham (probable): a couple of weeks ago with our budget webinars and that was not incredibly well attended but

[0:08:46] Trustee Luckham (probable): it's the first time we've ever done that in our process of trying to be more transparent

[0:08:52] Trustee Luckham (probable): and reaching out to community and listening to community and we are doing all of that.

[0:08:59] Trustee Luckham (probable): Another couple weeks back the ocean protection dialogue forum happened virtually online which is

[0:09:06] Trustee Luckham (probable): is the reporting out that the federal government does

[0:09:11] Trustee Luckham (probable): with respect to their ocean protection plan,

[0:09:14] Trustee Luckham (probable): which is all encompassing and yet at a local level here

[0:09:20] Trustee Luckham (probable): with respect to marine anchorages seems to be inadequate.

[0:09:25] Trustee Luckham (probable): There seems to be a complete loss of information

[0:09:28] Trustee Luckham (probable): and knowledge transfer with changes in the delivery

[0:09:32] Trustee Luckham (probable): on the anchorages component of that.

[0:09:35] Trustee Luckham (probable): and there's a lot more discussion to be had despite initiatives from the federal government

[0:09:41] Trustee Luckham (probable): about wanting to look more closely at the port of Vancouver vessel management and tracking

[0:09:48] Trustee Luckham (probable): there seems to be a a new lack of understanding is what's important what the impacts are freighters

[0:09:55] Trustee Luckham (probable): in this area so I continue to monitor that there have been a number of executive committee meetings

[0:10:00] Trustee Luckham (probable): As you know, I sit on all of these committees, actually, as Chair of Trust Council.

[0:10:06] Trustee Luckham (probable): And so we've been doing budget preparation and council meeting preparation coming up

[0:10:13] Trustee Luckham (probable): on March the 8th through 10th.

[0:10:15] Trustee Luckham (probable): And that will be a hybrid meeting where we will be meeting in person in Nanaimo at the

[0:10:22] Trustee Luckham (probable): convention center there, but also hosting people to attend the meeting electronically.

[0:10:27] Trustee Luckham (probable): chronically, so please join us in one fashion or the other.

[0:10:31] Trustee Luckham (probable): I also sit on as chair of a number of other islands,

[0:10:35] Trustee Luckham (probable): Bolinas from Chelsea Islands,

[0:10:37] Trustee Luckham (probable): a very, very special place in the Salish Sea

[0:10:39] Trustee Luckham (probable): that is the responsibility of the executive committee

[0:10:42] Trustee Luckham (probable): acting as a local trust committee.

[0:10:44] Trustee Luckham (probable): And it's a quiet place, quieter than Thetis,

[0:10:48] Trustee Luckham (probable): so nothing to report from that area.

[0:10:50] Trustee Luckham (probable): Laskete Island, a little bit further north, chair there.

[0:10:54] Trustee Luckham (probable): They're of course well underway

[0:10:56] Trustee Luckham (probable): with an official community plan update.

[0:11:00] Trustee Luckham (probable): That's a significant event for them

[0:11:03] Trustee Luckham (probable): and for the Islanders Trust, a learning opportunity.

[0:11:06] Trustee Luckham (probable): They've worked very closely

[0:11:08] Trustee Luckham (probable): with the Mesquite Island Residents Association,

[0:11:12] Trustee Luckham (probable): Community Association, and developed a lot of that work

[0:11:16] Trustee Luckham (probable): which has assisted and helped the Islanders Trust

[0:11:19] Trustee Luckham (probable): in advancing that probably more quickly

[0:11:21] Trustee Luckham (probable): and more efficiently than practices in the past.

[0:11:24] Trustee Luckham (probable): and indeed there's opportunities there to learn from that um to streamline our processes um i do

[0:11:30] Trustee Luckham (probable): sit on the select committee which has now ostensibly completed its work with the delivery

[0:11:36] Trustee Luckham (probable): of the governance review report which you will have all seen um and um and that's a document

[0:11:43] Trustee Luckham (probable): that trust council will be looking at and it's been a pleasure to work in that form regional

[0:11:48] Trustee Luckham (probable): planning sit on that committee with Doug really great to see you there Doug and a lot of work in

[0:11:54] Trustee Luckham (probable): housing and marine and water protection and bylaws and indeed we've got a bylaw here our guidelines

[0:12:02] Trustee Luckham (probable): here today which has come through that committee looking forward to that also trust programs doing

[0:12:09] Trustee Luckham (probable): our policy statement work and communications outreach lots of learning opportunities there

[0:12:17] Trustee Luckham (probable): there. Southern Gulf Islands Forum was another event hosted essentially out of Adam Olson's

[0:12:23] Trustee Luckham (probable): office. We provide secretariat services to that in order to facilitate that happening.

[0:12:29] Trustee Luckham (probable): Everybody's working in tight budgets, and our contribution is to help ensure that the minutes

[0:12:36] Trustee Luckham (probable): are taken and that those meetings happen, which brings Southern Gulf Islands trustees together

[0:12:41] Trustee Luckham (probable): to discuss current events this most recent one was just a general outreach on how things are

[0:12:51] Trustee Luckham (probable): going post pandemic and or pandemic we're still in it really and what's post weather events I was

[0:12:59] Trustee Luckham (probable): really wanting to say and that's a great forum really great to be involved in that I also sit

[0:13:04] Trustee Luckham (probable): on Salt Spring Island as the chair over there and the Ganges village planning and housing are two

[0:13:10] Trustee Luckham (probable): of the big topics there and of course financial planning committee um and i'm not going to uh

[0:13:19] Trustee Luckham (probable): say anything further i've said plenty um but uh at the local level um it's often pretty quiet but

[0:13:26] Trustee Luckham (probable): lots of conversations and certainly i'm glad to see um that the question about fences is on our

[0:13:32] Trustee Luckham (probable): follow-up action list here and now on the list of those potential ocp amendments and that's another

[0:13:37] Trustee Luckham (probable): another conversation to add and look forward to the rest of the year here and the work ahead of

[0:13:44] Trustee Luckham (probable): us that's it for me thank you very much chair lynn very

[0:13:47] Trustee Luckham (probable): nice to see you here and thank you everyone

[0:13:50] Trustee Luckham (probable): all

[0:13:51] Trustee Patrick (probable): right well i'll be brief again just to repeat that the trust council meeting will be march 8th

[0:13:56] Trustee Patrick (probable): through 10th and on the evening of march 8th from 7 till 9 there will be a public input session

[0:14:04] Trustee Patrick (probable): That will be available electronically. You do not have to travel to Nanaimo to participate that evening. So please go to the website to get that information.

[0:14:14] Trustee Patrick (probable): On March 1st, there will be a webinar on the policy statement engagement that is kicking off now. So please go to the website.

[0:14:23] Trustee Patrick (probable): It's important if you are interested to subscribe to the website so that you'll get notice of these events and you won't miss any. So please consider subscribing.

[0:14:34] Trustee Patrick (probable): um and that's my report so i'm going to turn over to electoral area director

[0:14:39] Trustee Patrick (probable): hi thank

[0:14:46] Voice 1: you very much for the invitation to your meeting today i did uh send uh unfortunately a

[0:14:53] Voice 1: little bit late my uh report so i will just go quickly through it uh the cbrd budget for 2022

[0:15:00] Voice 1: 22 is still in process like most budgets um we do have uh in area g 97 of our land is under

[0:15:10] Voice 1: managed forest and bc assessment has the class 7 held it the land in an assessment that hasn't

[0:15:23] Voice 1: increased as our residential has increased and so there is a 1.7 million dollar decrease

[0:15:30] Voice 1: for that land which then means that it rolls into the residential so there will

[0:15:37] Voice 1: even though some of the budgets haven't been increased there is going to be an increase

[0:15:43] Voice 1: because of the decrease the fetus island wharf a letter has been written from the cbrd to bring

[0:15:51] Voice 1: bring to the attention of the BC ferries the war for rehabilitation that will be taking place and

[0:16:01] Voice 1: looking for some financial support the connectivity the last mile we still are waiting for the federal

[0:16:11] Voice 1: government and the provincial government announcement on that CBRD the fire smart

[0:16:17] Voice 1: smart program. I have encouraged a group on Thetis to contact the coordinator there to see

[0:16:26] Voice 1: about bringing that into possibly a partnership with the CVRD for workshops and webinars.

[0:16:34] Voice 1: There is a rebate for smart home heating options that has up to $2,000 rebate for residents. That's

[0:16:45] Voice 1: something to explore plus the wood stoves and then the regional recreation referendum is moving

[0:16:53] Voice 1: forward for the election in 2022 and right now there's still data being collected and that is

[0:17:04] Voice 1: my report thank you very much well

[0:17:07] Trustee Patrick (probable): thank you very much lynn and i just wanted to share um on the on

[0:17:11] Trustee Patrick (probable): on the wildfire work.

[0:17:12] Trustee Patrick (probable): There's some exciting stuff coming out of Salt Spring

[0:17:15] Trustee Patrick (probable): that I think that we should all be working together on.

[0:17:18] Trustee Patrick (probable): The Fire Department here is working closely

[0:17:21] Trustee Patrick (probable): with the Conservancy, the Salt Spring Conservancy,

[0:17:24] Trustee Patrick (probable): and working in tandem as they visit properties

[0:17:27] Trustee Patrick (probable): to help people understand how to apply the protection.

[0:17:32] Trustee Patrick (probable): And then we're also hoping to bring in a fire ecologist

[0:17:36] Trustee Patrick (probable): this next budget cycle here

[0:17:38] Trustee Patrick (probable): year to work with developing management practices along in a in a roundtable conversation with

[0:17:44] Trustee Patrick (probable): industry and and people to to understand we know what to do fire smart around our buildings but

[0:17:51] Trustee Patrick (probable): what do we do between the buildings when we run out of the uh fire smart circles and so there's

[0:17:56] Trustee Patrick (probable): a lot to learn and i think it's exciting work on um in these uh this ecosystem so we all have to

[0:18:04] Trustee Patrick (probable): share together as we learn to live with climate change. So great work. Trustee Leckham, I see your

[0:18:09] Trustee Patrick (probable): hand up.

[0:18:11] Trustee Luckham (probable): Yes, it was. Thank you. I just wanted to thank Lynn for all of her work on behalf of

[0:18:17] Trustee Luckham (probable): PETAS. Indeed, to use one of the phrases that's used in your report, you actually go the last

[0:18:27] Trustee Luckham (probable): mile to assist us and the work that you've been doing and the support for the community doc,

[0:18:33] Trustee Luckham (probable): which is our critical emergency egress point for BC Ambulance Services is very much appreciated.

[0:18:43] Trustee Luckham (probable): And of course, you're keeping your finger on that connectivity funding, which indeed there continues to be a lot of interest on the island on accessing that.

[0:18:55] Trustee Luckham (probable): that and it would certainly be nice if we could get an indication that there is some expectation

[0:19:01] Trustee Luckham (probable): that our project may be funded because I certainly know there's a lot of pressure

[0:19:05] Trustee Luckham (probable): on the provincial government to fund all of those projects that were brought forward but obviously

[0:19:11] Trustee Luckham (probable): you know coming up on a year later obviously the the budgets that may have been put into place

[0:19:18] Trustee Luckham (probable): given technology challenges likewise may be different and do you have any idea whether or

[0:19:24] Trustee Luckham (probable): not what the thinking there is and whether or not there's a potential update with respect to

[0:19:30] Trustee Luckham (probable): budgeting and a resubmission of of of proposals or or something like that but ostensibly thank

[0:19:40] Trustee Luckham (probable): you very much for everything you do for the design go

[0:19:44] Voice 1: ahead director thank you very much

[0:19:47] Voice 1: The last mile connectivity funding, everything with federal or provincial government when it comes to the grant funding always seems to be almost a two-year process.

[0:20:02] Voice 1: process the salt air water system filtration requirement was probably closer to 18 months

[0:20:15] Voice 1: to 20 months before we actually heard back with regards to that grant funding it just seems that

[0:20:22] Voice 1: that that it's so slow I mean they put out the grant applications people have expectations that

[0:20:30] Voice 1: that it has a window of maybe a year,

[0:20:33] Voice 1: but once you go past the year,

[0:20:35] Voice 1: you start getting a little anxious.

[0:20:37] Voice 1: And I feel that for the community and hopefully,

[0:20:43] Voice 1: with things moving along, the BC budget just came down today.

[0:20:48] Voice 1: So maybe there's going to be some information

[0:20:50] Voice 1: in that budget.

[0:20:52] Voice 1: Thank you.

[0:20:54] Voice 6: Thank you, Lynn.

[0:20:55] Trustee Patrick (probable): Thank you.

[0:20:57] Trustee Patrick (probable): Okay, well, normally this would be the time

[0:21:00] Trustee Patrick (probable): for the public to have an input, but I see there's nobody attending through the webinar version. If

[0:21:07] Trustee Patrick (probable): you are live streaming today and listening to this presentation, we always want to hear from you. So

[0:21:13] Trustee Patrick (probable): please reach out to email, phone call. Your questions and comments are very important to us.

[0:21:19] Trustee Patrick (probable): So going on, we have a series of minutes that we have here. We have the minutes from September

[0:21:26] Trustee Patrick (probable): 28th are there any additions or changes that need to be made to those minutes nothing here

[0:21:33] Trustee Patrick (probable): not seeing any we can approve those for general consent we also have minutes from the special

[0:21:39] Trustee Patrick (probable): meeting on January 24th are there any additions or changes to those minutes so can we approve

[0:21:47] Trustee Patrick (probable): those for general consent as well excellent then we have just have our resolutions without

[0:21:53] Trustee Patrick (probable): meetings that we undertook to basically the main thing we were doing was changing our meeting

[0:21:58] Trustee Patrick (probable): bylaws so that we could have a regular meeting today virtually and so that is all done to follow

[0:22:05] Trustee Patrick (probable): up on the BC's regulatory changes in the fall. We have the follow-up action list on page 13 item 6.1

[0:22:14] Trustee Patrick (probable): are there any questions for staff or anything that staff wish to bring up from the follow-up

[0:22:19] Trustee Patrick (probable): action list. Nope, not seeing any. Trustees, any questions? No. All right, everyone's off the hook

[0:22:31] Trustee Patrick (probable): on that one. Okay, so that brings us to item 6.2, which is the model fee bylaw update. It's on page

[0:22:40] Trustee Patrick (probable): 16, and I'll look over to Regional Planning Manager Kaur. The floor is yours.

[0:22:46] Voice 2: Yeah, so this is the

[0:22:48] Voice 2: The model request to this LTC to adopt the model, a fees bylaw, or as you remember, it's

[0:22:58] Voice 2: an attachment to trust policy council or trust council policy, and it's their recommended

[0:23:06] Voice 2: bylaw.

[0:23:07] Voice 2: So we're recommending first, second, and third reading and moving along to executive

[0:23:12] Voice 2: committee.

[0:23:13] Voice 2: All

[0:23:16] Trustee Patrick (probable): right, trustees, any questions?

[0:23:21] Trustee Patrick (probable): Well, you're thinking, I know I have one question, Heather, and that was, I was on the Regional Planning Committee when they did this work, and they had added a temporary use permit for a community benefit.

[0:23:38] Trustee Patrick (probable): benefit and i know uh that got dropped out of the south as well and and i i think there was

[0:23:45] Trustee Patrick (probable): some misunderstanding because the intent was we knew that nobody had you know identified what a

[0:23:50] Trustee Patrick (probable): community benefit was but we were trying to have a category that could be available for you know

[0:23:57] Trustee Patrick (probable): we've seen temporary use permits for things that maybe don't qualify as a as a sponsorship but uh

[0:24:03] Trustee Patrick (probable): but they are you know for for benefit of the community so did you have any was that removed

[0:24:09] Trustee Patrick (probable): for the same reason here it

[0:24:10] Voice 2: was it was removed and and in part because um defining community benefit

[0:24:16] Voice 2: um is kind of a project unto itself um you'd have to amend your bylaws to define that um so yeah and

[0:24:25] Voice 2: yeah that's that's also part of

[0:24:27] Trustee Patrick (probable): it okay yeah we were that was part of the reason we were trying

[0:24:31] Trustee Patrick (probable): to push people to have that conversation because it was starting to show up in a variety of places

[0:24:36] Trustee Patrick (probable): so yeah all right well work yet to be done okay any comments so trustees trustee fenton

[0:24:44] Trustee Fenton (probable): um just uh 6.3 just more of an explanation of sort of the 150 percent it's applicable on a

[0:24:51] Trustee Fenton (probable): couple other spots like is that just obviously they paid the deposit and just because experience

[0:24:58] Trustee Fenton (probable): is such that it's often bigger than the initial estimator.

[0:25:05] Trustee Fenton (probable): So therefore there's more money up front

[0:25:08] Trustee Fenton (probable): and or no surprises on either end,

[0:25:10] Trustee Fenton (probable): or how to say, we're just not familiar with it.

[0:25:14] Trustee Fenton (probable): That's all.

[0:25:16] Trustee Patrick (probable): Go ahead, Heather.

[0:25:19] Trustee Patrick (probable): Did you want to answer the extraordinary services?

[0:25:23] Voice 2: Yeah, I mean, a 6.3 would assume that,

[0:25:26] Voice 2: And this would presumably happen if there was a OCP amendment or rezoning application.

[0:25:35] Voice 2: So those would be the two times when this might apply.

[0:25:40] Voice 2: And it's meant to provide some capacity funding for First Nations who might want to do site visits or be part of the process that incur costs.

[0:25:52] Voice 2: I don't know that I have more of an explanation than that.

[0:25:59] Voice 2: uh

[0:25:59] Trustee Patrick (probable): trustee luckham yeah

[0:26:02] Trustee Luckham (probable): um i would uh like to make the motion and then i would just uh

[0:26:07] Trustee Luckham (probable): speak to the to the motion if that's all right with you proceed i move that the theater sound

[0:26:13] Trustee Luckham (probable): local trust committee bylaw number 110 cited as the theater sound local trust committee fees bylaw

[0:26:18] Trustee Luckham (probable): 2021 be given first reading is

[0:26:21] Trustee Patrick (probable): there a second second by trustee fenton any discussion um well

[0:26:27] Trustee Luckham (probable): I'll just speak to the motion. You know, across the islands trust is actually a significant moment

[0:26:33] Trustee Luckham (probable): in time in my mind, because the fees bylaws have are being reviewed in every single local trust

[0:26:40] Trustee Luckham (probable): committee. And that has been a piece of work which has been underway for at least two terms,

[0:26:47] Trustee Luckham (probable): maybe three. It got a few little false starts, and took some time and some analysis to determine

[0:26:55] Trustee Luckham (probable): determine why and how it is that we would raise fees. But the bottom line is that there's an

[0:27:03] Trustee Luckham (probable): awful lot of pressure for the Islands Trust to be more fiscally responsible. And this is actually

[0:27:09] Trustee Luckham (probable): an outcome where we've identified that the average taxpayer is subsidizing, in my words,

[0:27:16] Trustee Luckham (probable): development that's happening on the islands. And certainly this is not popular for those that want

[0:27:20] Trustee Luckham (probable): to do subdivisions or other forms of development or enhancements on their properties. However,

[0:27:30] Trustee Luckham (probable): it's inappropriate to ask all the citizens of the Islands Trust to contribute to those expenses.

[0:27:37] Trustee Luckham (probable): And so already the new budget that's coming out reflects a significant increase estimated

[0:27:43] Trustee Luckham (probable): estimated in the revenues associated with application fees, which will lower the tax

[0:27:51] Trustee Luckham (probable): requisition, which the Islanders Trust has advanced. This is one step in many that we

[0:27:56] Trustee Luckham (probable): are taking in order to become more efficient at the Islanders Trust, that at the time that is

[0:28:03] Trustee Luckham (probable): appropriate, that when we approach the province to ask for more funding to support the Islanders

[0:28:09] Trustee Luckham (probable): Trust on behalf of the province of British Columbia, this is one of the things that we're

[0:28:13] Trustee Luckham (probable): we're going to be able to say that we've done everything in our power to be as efficient

[0:28:17] Trustee Luckham (probable): and resource our own finances where and when we can.

[0:28:22] Trustee Luckham (probable): So in support of this, I look forward to your support.

[0:28:28] Trustee Patrick (probable): I'll just add, because I was on the committee that did all this work.

[0:28:30] Trustee Patrick (probable): So through the Local Government Act, we're only allowed to recover the average cost of the applications.

[0:28:38] Trustee Patrick (probable): And that's what is behind the numbers that are here.

[0:28:41] Trustee Patrick (probable): as trustee lackham said it hadn't been updated in many years and this bylaw builds in an automatic

[0:28:47] Trustee Patrick (probable): system to update the fees so that we don't allow this to get behind again

[0:28:53] Trustee Patrick (probable): any further questions if not i'll call the vote all those in favor

[0:28:59] Trustee Patrick (probable): all right and that's carried so we got to proceed through a couple more readings then

[0:29:07] Trustee Fenton (probable): i'll go next so i'm gonna grab that one doug yeah i'm just looking for okay i'm on page 16

[0:29:16] Trustee Fenton (probable): yeah no i just was unmuting but i was already unmuted so i moved that the thetis island local

[0:29:21] Trustee Fenton (probable): trust committee by one number 110 cited as the thetis island local trust committee uh

[0:29:29] Trustee Fenton (probable): is by law 2021 be given a second meeting is

[0:29:33] Trustee Patrick (probable): there a second second

[0:29:35] Trustee Fenton (probable): by

[0:29:36] Trustee Patrick (probable): trustee luckham any discussion

[0:29:37] Trustee Patrick (probable): i'll call the vote all those in favor and that's carrying a couple more

[0:29:47] Trustee Patrick (probable): all

[0:29:48] Trustee Luckham (probable): moves at the city side and local trust committee bylaw number 110 cited as the design

[0:29:52] Trustee Luckham (probable): local trust committee fees bylaw 2021 be given third reading second second

[0:29:57] Trustee Patrick (probable): trustee fenton any

[0:29:59] Trustee Patrick (probable): discussion.

[0:30:00] Trustee Patrick (probable): Well,

[0:30:01] Trustee Luckham (probable): I'll just mention before you call the vote, this is one of the very rare circumstances

[0:30:06] Trustee Luckham (probable): as an administrative bylaw where we actually give three readings and advance it to the

[0:30:11] Trustee Luckham (probable): Secretary of the Alliance Trust.

[0:30:13] Trustee Luckham (probable): This never happens with respect to any land use bylaw or regulation.

[0:30:19] Trustee Luckham (probable): Always there is purposeful delays built into the process in order to be sure that public

[0:30:27] Trustee Luckham (probable): public engagement is something that is uh included um and so administrative bylaws of this nature are

[0:30:33] Trustee Luckham (probable): we do have the opportunity to give three readings but it's rare that it happens

[0:30:37] Trustee Luckham (probable): just want to note that

[0:30:38] Trustee Patrick (probable): all right so any further discussion i'll call the vote then all those in

[0:30:43] Trustee Patrick (probable): favor and that's carried and one final one all

[0:30:48] Trustee Fenton (probable): right so i move the uh the asylum local trust

[0:30:56] Trustee Fenton (probable): committee bylaws or fees bylaw 2021 is forwarded to the secretary of islands trust for approval

[0:31:03] Trustee Fenton (probable): by the executive committee is

[0:31:06] Trustee Patrick (probable): there a second second second

[0:31:09] Trustee Patrick (probable): by trustee lugum any discussion

[0:31:11] Trustee Patrick (probable): i'll call the vote all those in favor and that too is carried so this will go uh just uh to the

[0:31:18] Trustee Patrick (probable): executive committee then it comes back it has to be adopted before it goes into effect so there's

[0:31:23] Trustee Patrick (probable): one more trip to the uh to the local trust committee and

[0:31:27] Trustee Luckham (probable): chair i presume we could do that

[0:31:28] Trustee Luckham (probable): by rwm um does staff need any direction for that no

[0:31:33] Trustee Patrick (probable): i don't think so yeah

[0:31:36] Voice 2: we'll we'll initiate it

[0:31:37] Voice 2: when

[0:31:37] Trustee Patrick (probable): it comes around all right well thank you very much um local planning local planning manager i

[0:31:45] Trustee Patrick (probable): I was going to give you a promotion, regional planning.

[0:31:52] Trustee Patrick (probable): That's your coward.

[0:31:53] Trustee Patrick (probable): Okay.

[0:31:55] Trustee Patrick (probable): So we have before you is the next item is the applications list on page 24.

[0:32:03] Trustee Patrick (probable): I don't know if we have any.

[0:32:05] Trustee Patrick (probable): Oh, sorry.

[0:32:05] Trustee Patrick (probable): I jumped across that.

[0:32:07] Trustee Patrick (probable): No, it's not.

[0:32:07] Trustee Patrick (probable): It's a referral on page 24 from Salt Spring.

[0:32:10] Trustee Patrick (probable): I can probably talk to that because I'm familiar with this as well as Trustee Leckham I guess yeah

[0:32:18] Trustee Patrick (probable): I could have let you go since you're the chair but so this is a rezoning that needed to occur

[0:32:25] Trustee Patrick (probable): on a property on what's on the western side of the island that had an oversized boathouse and

[0:32:34] Trustee Patrick (probable): that's generally what this is accommodating a rezoning for the boathouse so I don't know if

[0:32:41] Trustee Patrick (probable): you have any questions otherwise we can there's the referral responses on page 26.

[0:32:51] Trustee Luckham (probable): i will move

[0:32:52] Trustee Luckham (probable): that the thetis island local trust committee finds that salt spring island byline number 225

[0:33:00] Trustee Luckham (probable): does not affect the interest of the thetis island local trustee all

[0:33:04] Trustee Patrick (probable): right is there a second second

[0:33:07] Trustee Patrick (probable): by trustee fenton any discussion i'll call you're thinking nope all right i'll call the vote then

[0:33:15] Trustee Patrick (probable): all those in favor and that's carried okay so now we move on to the um oops how am i looking at the

[0:33:28] Trustee Patrick (probable): oh this is the shoreline project that's why there's gonna say there's nothing here on the

[0:33:31] Trustee Patrick (probable): agenda but it's going to be a presentation so we're on to 8.1 at shoreline project status update

[0:33:36] Trustee Patrick (probable): date and who's going to give that is that going to be heather all right over to you heather i know

[0:33:42] Trustee Patrick (probable): she's looking for the share the screen button i

[0:33:44] Voice 2: yep and and i will say i i will just kind of

[0:33:48] Voice 2: give you a status update from a staff perspective and also some thoughts around the project going

[0:33:55] Voice 2: forward and i'm assuming and maybe maybe trustee fenton will have more to say about what's been

[0:34:01] Voice 2: happening i haven't prepped him for that so you know um feel free if you want to um so perhaps

[0:34:11] Trustee Luckham (probable): just chime in if that's all right i i am on the ferry and i'm about to arrive in shimane so i'm

[0:34:16] Trustee Luckham (probable): going to go off screen but i will be listening and um so just continue on and i will be paying

[0:34:21] Trustee Luckham (probable): attention all right yeah

[0:34:31] Voice 7: so

[0:34:37] Voice 2: um so essentially from a project standpoint um this is this

[0:34:43] Voice 2: is where we're at um we do have a an endorsed project charter for this project what we're

[0:34:49] Voice 2: calling um what we're calling a shoreline project um we do have that the ltc did endorse a project

[0:34:57] Voice 2: charter we don't there is a budget assumed from that project charter but that hasn't officially

[0:35:03] Voice 2: been approved there's a process by which staff go away to the director and we and we ask for

[0:35:11] Voice 2: for project dollars to come out of the LTC project,

[0:35:15] Voice 2: overall LTC project fund.

[0:35:18] Voice 2: And that process hasn't occurred yet.

[0:35:20] Voice 2: And I can explain why in a minute.

[0:35:23] Voice 2: However, there has been a grant that,

[0:35:26] Voice 2: a community to community grant

[0:35:29] Voice 2: that has been issued or approved.

[0:35:31] Voice 2: And as I understand it,

[0:35:34] Voice 2: Trustee Fenton has been working with Mike Richards,

[0:35:37] Voice 2: who's our grant administrator, if you will, to move that grant forward and the activities associated with it.

[0:35:51] Voice 2: At this moment, we don't have a planner assigned to the project because of staff shortages,

[0:35:57] Voice 2: and therefore we don't have a planner who's really the project manager of the project and the project charter.

[0:36:04] Voice 2: And that is primarily why it hasn't moved forward more through the budgeting stage.

[0:36:11] Voice 2: There isn't a planner, shortage of planners.

[0:36:14] Voice 2: But once we do have a planner in place and we have an island planner advertisement going

[0:36:23] Voice 2: out right now, that planner will likely be assigned to this project, however it moves

[0:36:31] Voice 2: forward.

[0:36:31] Voice 2: However, there's still some question about this idea about how we formulate a project and how we decide what phase two is.

[0:36:48] Voice 2: And I'm going to escape here so I can show you the project charter because I have that up as well.

[0:36:57] Voice 2: and right now the project charter has these objectives and it says this is in scope so we've

[0:37:15] Voice 2: assumed that there's sort of a phase one which is the project development phase and there's a phase

[0:37:21] Voice 2: two which is whatever happens during this first phase that'll help to inform what what the project

[0:37:28] Voice 2: will be going forward that's how we've understood it and so I think but we can all maybe you know

[0:37:35] Voice 2: to let me know if I'm wrong. I think kind of the purpose of the grant funding and the community

[0:37:41] Voice 2: community funds going forward is in part to help define First Nations interests in shoreline

[0:37:49] Voice 2: protection and that that will inform this project and whatever phase two might end up looking like.

[0:37:56] Voice 2: That's how we've understood it. The budget around that has been assumed to be this.

[0:38:05] Voice 2: We may want to update the project charter based on the grant funding since we haven't assumed that in this phase.

[0:38:15] Voice 2: Just some thoughts on that.

[0:38:19] Voice 2: But once again, it's still, staff are still sort of wondering what staff's involvement will be in this phase of it.

[0:38:29] Voice 2: And part of the reason we're still wondering is that our process for developing projects assumes that, as we've talked about before, it sort of assumes that staff involvement starts at the project charter.

[0:38:49] Voice 2: charter, that project charters get developed kind of by the LTC deciding they want to do

[0:38:58] Voice 2: a project, and then they ask staff to do a project charter, right?

[0:39:02] Voice 2: And then staff start the work from the project charter and the approved budget.

[0:39:10] Voice 2: So what we don't really have in place is how we operationalize a portion of a project that

[0:39:19] Voice 2: is the development of the project charter um how do we operationalize staff and money being devoted

[0:39:27] Voice 2: to development of that project charter we haven't really figured that out yet

[0:39:33] Voice 2: and um for those of you who are on the rpc i think there was some discussion about

[0:39:38] Voice 2: the policy around that and you know how we how we include that idea um

[0:39:47] Voice 2: I think I've got a few slides here, but I don't know if we need to go through all of them.

[0:39:54] Voice 2: Part of what I have been struggling with as the RPM for the North is that is this part of it.

[0:40:02] Voice 2: You know, we have understood that a project charter is when staffs begin to work on something, not before the project charter.

[0:40:10] Voice 2: And there is this other aspect of it, which is that a project should be defined in some way, like what is the deliverable of the project?

[0:40:22] Voice 2: And it's really easy when the project deliverable is defined as an OCP or an LUB amendment, because that's what LTCs do, and that's what planning staff are hired to do.

[0:40:36] Voice 2: You know, we, planning staff are hired to administer and amend LUBs and OCPs, but our planning staff aren't necessarily trained or hired for engagement for engagement's sake.

[0:40:54] Voice 2: In other words, if engagement by itself is the deliverable, staff aren't necessarily trained or hired to do that work, at least not planning staff are.

[0:41:06] Voice 2: Right. The communications staff might be able to do that, but planning staff aren't. We can do engagement related to bylaw amendments. You know, we're specifically trained in how to do that when it's very specific to that, but we're not trained in engagement for its own sake.

[0:41:25] Voice 2: and we're not really trained at this point in how to do proper first nations engagement

[0:41:30] Voice 2: and so um so we're struggling a bit about how this this project might evolve but also how we

[0:41:37] Voice 2: do the preliminary phase of project charter development if that phase is supposed to include

[0:41:42] Voice 2: first nations engagement um so i've got a few slides here i i think i will forward it to the

[0:41:51] Voice 2: LTC, but I think I'll just focus on this particular slide. I put together some slides to talk to

[0:41:59] Voice 2: Lisa Wilcox about our processes and how OCP and LUB amendments currently involve First Nations

[0:42:09] Voice 2: engagement and kind of what we're moving towards and how we would like it to include First Nations

[0:42:16] Voice 2: engagement. So this slide is, I think, where we've all been thinking we might go, which is

[0:42:25] Voice 2: prior to the project charter being developed, we're going to have early and meaningful engagement

[0:42:29] Voice 2: with First Nations. And when I showed Lisa this slide, she said, oh, but this early and meaningful

[0:42:37] Voice 2: engagement, the planners wouldn't really be doing that. That would be me. And I said, I agree,

[0:42:45] Voice 2: you're the one with the skills and the knowledge to do that, except that you're only one person.

[0:42:53] Voice 2: But also involved in all of this is the fact that they're built into a project assumption

[0:43:01] Voice 2: is budget for capacity funding for First Nations. And as we've seen this last year,

[0:43:08] Voice 2: if a project is anticipated to be over $5,000,

[0:43:15] Voice 2: there actually has to be a business case

[0:43:17] Voice 2: associated with that project.

[0:43:20] Voice 2: And having to develop a business case on a project

[0:43:24] Voice 2: adds a year to the beginning of the project

[0:43:27] Voice 2: because the business case has to be initiated by the LTC,

[0:43:34] Voice 2: sent to the FPC by October, adopted in March,

[0:43:38] Voice 2: and then once the budget is approved staff can start working on the project but that kind of

[0:43:45] Voice 2: means that you have to have formulated the project from the beginning so there's all this

[0:43:50] Voice 2: because you have to then say yes this project is going to cost more than five thousand dollars

[0:43:55] Voice 2: um so there's all these kinds of chicken and egg kinds of things going on but i i wanted to show

[0:44:02] Voice 2: you this to sort of demonstrate um that once we do have a planner in place we're still going to

[0:44:08] Voice 2: to have to kind of talk through some of this and decide what we're doing with these moving parts

[0:44:15] Voice 2: in terms of project management for the for the organization um so yeah that's that's where we're

[0:44:23] Voice 2: at glad to answer any questions all

[0:44:30] Trustee Patrick (probable): right trustees i know oh okay heather i know i i'm happy to go

[0:44:33] Trustee Patrick (probable): first because i'm okay on rpc and i'm i i know as my involvement on this project and i'm sure the

[0:44:40] Trustee Patrick (probable): other trustees is we are trying to move into not business as usual but this new realm and

[0:44:50] Trustee Patrick (probable): I think the LIACs and in particular have been very clear now that you know project definition phase

[0:44:57] Trustee Patrick (probable): they want to be involved in that so those are questions what does it mean how do we do it all

[0:45:03] Trustee Patrick (probable): all of these things. And, and my understanding for this project was that the deliverable coming

[0:45:10] Trustee Patrick (probable): out of this was sort of a discussion guide that was written in community language, plain language

[0:45:16] Trustee Patrick (probable): that laid out the options of whether it's land use bylaws or OCP, or even I would challenge

[0:45:24] Trustee Patrick (probable): education, communication, stewardship practices that are things that are within, you know,

[0:45:32] Trustee Patrick (probable): the Islands Trust's toolbox. And the other really important piece is, as we lean into our mandate,

[0:45:41] Trustee Patrick (probable): is the in cooperation with three words that to me are just as important as the preserve and

[0:45:47] Trustee Patrick (probable): protect words, as to who are all the partners, the various people that play a role in shoreline

[0:45:55] Trustee Patrick (probable): protection on on thetis and and how they could be involved so um it's the curiosity i think is it of

[0:46:04] Trustee Patrick (probable): the of the project definition phase of the what could be of uh and and that's that's the hard

[0:46:11] Trustee Patrick (probable): thing because it is those are hard to budget you know you have to budget some but the other thing

[0:46:15] Trustee Patrick (probable): is a subpender i know it's a different regional um management area for islands trust but they're in

[0:46:22] Trustee Patrick (probable): in exactly the same place and moving forward

[0:46:25] Trustee Patrick (probable): with a very similar process.

[0:46:27] Trustee Patrick (probable): And I think there's opportunities to really work together

[0:46:30] Trustee Patrick (probable): on some of these things, which is hard.

[0:46:32] Trustee Patrick (probable): But I think those are my comments at first.

[0:46:36] Trustee Patrick (probable): I see that Trustee Luckham has his hand up.

[0:46:47] Trustee Patrick (probable): Trustee Luckham, did you want to talk

[0:46:48] Trustee Patrick (probable): or did you just have your hand up?

[0:46:51] Voice 8: Yeah, there we go.

[0:46:55] Voice 8: Thank you, Chair Patrick and our family,

[0:47:00] Voice 8: Certainly, I completely understand what you're saying and the situation that we find ourselves in

[0:47:14] Trustee Luckham (probable): and the dilemma about how to advance this.

[0:47:18] Trustee Luckham (probable): And I realize that that has certain challenges with respect to planning, not so much now, but planning into the future and allocating the resources as they become available to those projects that are, let's say, in stream.

[0:47:42] Trustee Luckham (probable): And so certainly this project would be, I think, anyway, I would consider it to be in-stream. However, it's at the very, very early stages. And indeed, I think, well, there's a couple of things.

[0:47:57] Trustee Luckham (probable): Well, for starters, at 11.2 is the shoreline report briefing, which is significant in this conversation.

[0:48:04] Trustee Luckham (probable): There's an awful lot of information in that, almost 50 pages, I think, in there, which needs to be distilled somewhat in order for public consumption to be able to get to the point of all of this work and concern that we need to do some marine shoreline protection.

[0:48:30] Trustee Luckham (probable): i'm hoping you can hear me because i didn't put my headset back on um and i can do that if that

[0:48:37] Trustee Luckham (probable): would be better not hearing anything so i think it

[0:48:42] Trustee Patrick (probable): must be it just when you turn your head that's

[0:48:44] Trustee Patrick (probable): the speaker issue there that's all yeah

[0:48:47] Voice 8: you know i'm gonna do us all a big favor

[0:48:50] Voice 8: i assume you're not driving

[0:48:56] Trustee Patrick (probable): driving? No, I'm not driving. Okay, good. Bear with me a

[0:49:02] Voice 6: second. Now

[0:49:07] Trustee Patrick (probable): we can't hear you. So

[0:49:10] Trustee Patrick (probable): something happened. Peter, when you plugged in, we can't hear you. Still can't hear you, Peter.

[0:49:18] Trustee Luckham (probable): One, two, three. There we go. We got you. Thank you. Just want to make sure. So I hope you got

[0:49:23] Trustee Luckham (probable): the preamble there. So I see this work that's presently happening. One, receiving the shoreline

[0:49:30] Trustee Luckham (probable): report briefing and two, the community to community funding to engage with First Nations

[0:49:37] Trustee Luckham (probable): is to start to formulate ostensibly what that project charter looks like. I think we are in

[0:49:45] Trustee Luckham (probable): that learning phase, but that said, in order to be in a learning phase, there does need to be some

[0:49:52] Trustee Luckham (probable): opportunity to engage with community, First Nations and the Cedis Island Trust area more

[0:50:00] Trustee Luckham (probable): broadly, including all the associated islands, to talk about this topic, to get to a place where we

[0:50:07] Trustee Luckham (probable): know what the outcome will be and that we need to share that understanding and that necessity for

[0:50:15] Trustee Luckham (probable): whatever that outcome looks like with the community in order to be successful. Because I

[0:50:21] Trustee Luckham (probable): I think what personally I want anyway is I want this project to be successful and that we end up in some place where we've got some OCP or LUB or regulatory items in place in order to facilitate ongoing development along the shorelines into the future.

[0:50:46] Trustee Luckham (probable): And I'm grateful that we've come around to understanding the relationship of development on the islands with respect to the health and well-being of the marine environment and how that symbiotic relationship of the health and well-being of the marine environment contributes to the health and well-being of the islands.

[0:51:06] Trustee Luckham (probable): And so I realize that it's challenging when we're trying to essentially break new ground, but I think that because you're seeing that on other islands as well, it's indicative that we are, the Islanders Trust is in this metamorphosis stage where we're trying to reinvent ourselves in terms of public communication and outreach and attempting to engage our community in the work that we do.

[0:51:36] Trustee Luckham (probable): in order to be successful and gain support for whatever that work happens to be.

[0:51:43] Trustee Luckham (probable): So I sort of see us continuing on with this C2C funding to do that First Nations engagement

[0:51:51] Trustee Luckham (probable): piece of it, to talk about protecting the marine environment, what that means

[0:51:57] Trustee Luckham (probable): for them and how it is that we might assist in that to be sure that we're going in the right

[0:52:04] Trustee Luckham (probable): direction and then indeed with that understanding we can come to the community and say well this is

[0:52:09] Trustee Luckham (probable): what we've learned and this is what we know and indeed the shoreline report is that internal

[0:52:16] Trustee Luckham (probable): knowledge piece that tells us what we know and we can and then move to a place where the LTC will

[0:52:23] Trustee Luckham (probable): determine what that charter looks like the only thing that I see here that I would appreciate

[0:52:30] Trustee Luckham (probable): some suggestions uh well in of course from the planning staff and whether or not you see this

[0:52:37] Trustee Luckham (probable): as potentially working and i realize that the ltc itself needs to take responsibility for much of

[0:52:43] Trustee Luckham (probable): this and i'm grateful for doug actually for taking responsibility for arranging this marine tour um

[0:52:49] Trustee Luckham (probable): it is significant and important and appreciate that but the other piece of this is digesting

[0:52:55] Trustee Luckham (probable): the shoreline report briefing, I said earlier, 50 some odd pages. I think that needs to be

[0:53:02] Trustee Luckham (probable): distilled down into something more meaningful that we could use as an information piece to

[0:53:07] Trustee Luckham (probable): start the conversation in our communities once we have come to some understanding about

[0:53:15] Trustee Luckham (probable): how it is we can respect and do justice, we'll call it, to First Nations with respect to the

[0:53:23] Trustee Luckham (probable): the protection of the marine environment, which is so important for them. And so my question is,

[0:53:31] Trustee Luckham (probable): I guess, about distilling that shoreline report down as a communications piece

[0:53:36] Trustee Luckham (probable): in supporting the development of the project charter. In fact, Trustee Patrick, you often

[0:53:43] Trustee Luckham (probable): spoke and really have led the conversation around the definition phase of the project charter and

[0:53:52] Trustee Luckham (probable): including that definition in the project charter and this is the phase that we're in it which is

[0:53:58] Trustee Luckham (probable): different than what we've done in the past but i think is so critically important in uh us

[0:54:05] Trustee Luckham (probable): understanding and knowing what needs to be done and informing the community and everyone about

[0:54:12] Trustee Luckham (probable): what we're planning to do and um and gives a and the whole reason for the project charter actually

[0:54:18] Trustee Luckham (probable): is to bring us back to it to remind us of what it is we're doing what we've committed to do

[0:54:24] Trustee Luckham (probable): what budget we have etc so I think that's my summary and if there was a there is a question

[0:54:31] Trustee Luckham (probable): in there about digest condensing the shoreline report to something for public consumption

[0:54:36] Trustee Luckham (probable): appreciate if you had any thoughts on that and anything else that I've said that's it

[0:54:42] Trustee Luckham (probable): the door is open isn't that what we say i

[0:54:46] Trustee Patrick (probable): was gonna just before heather answers the

[0:54:49] Trustee Patrick (probable): distilling part i see the timing okay saying that we are putting forward a budget request

[0:54:54] Trustee Patrick (probable): in october you could say oh my gosh there's going to be an election next year but

[0:54:59] Trustee Patrick (probable): the new trustees may you know they they either have a gift and they have something to build on

[0:55:06] Trustee Patrick (probable): and and start on um or they you know have different priorities but um uh you know i i that's how i see

[0:55:14] Trustee Patrick (probable): where we are is really about building the project so that the budget is more in line with what needs

[0:55:21] Trustee Patrick (probable): to be done

[0:55:22] Voice 5: right

[0:55:24] Trustee Patrick (probable): uh trustee fenton did you or did do you have anything you wanted to add heather from

[0:55:28] Trustee Patrick (probable): peter i

[0:55:31] Voice 2: don't i don't you know i mean um the shoreline report well this is where i go just

[0:55:40] Voice 2: because this is my job which is there are a handful of regulatory tools that the ltc has

[0:55:48] Voice 2: in the end you know there are changes to the ocp and lub that can happen that are regulatory tools

[0:55:56] Voice 2: and the shoreline report does some of that, right?

[0:56:01] Voice 2: It sort of lays out some of the regulatory tools

[0:56:03] Voice 2: that you might end up adopting.

[0:56:06] Voice 2: And it's easy enough for planners to summarize those things.

[0:56:11] Voice 2: But if what you're trying to distill down

[0:56:15] Voice 2: is more than just that,

[0:56:18] Voice 2: we need some, yeah, we need some guidance on that

[0:56:22] Voice 2: and what you'd like that to look like.

[0:56:23] Voice 2: and um yeah and it'll still be pending um until we get an island planner on board

[0:56:34] Voice 2: yeah

[0:56:37] Trustee Patrick (probable): and i think peter to build on i think one of the reasons why we're here is because when we

[0:56:42] Trustee Patrick (probable): initiated this conversation we were still trying to figure out as a trust group exactly where our

[0:56:49] Trustee Patrick (probable): primary interest was was it the the shoreline um or was it some upland activities that were

[0:56:56] Trustee Patrick (probable): were happening and I think that was the reason why we were kind of lingering into the let's take

[0:57:02] Trustee Patrick (probable): this time to figure this out because you know is this a big comprehensive change everything along

[0:57:08] Trustee Patrick (probable): the shoreline or you know or not and I think that's the conversations that my understanding

[0:57:15] Trustee Patrick (probable): of why we took this time anyway trustee Fenton did you have to

[0:57:20] Trustee Fenton (probable): yeah thank you I thank you Heather

[0:57:24] Trustee Fenton (probable): for pulling this together i think it sort of frames the discussion nicely in that it's where

[0:57:32] Trustee Fenton (probable): we are this is where we're at this is this new sort of path forward um consequently we're sitting

[0:57:40] Trustee Fenton (probable): here going oh how do we do this but i think that this is i think it sort of is morphing into um

[0:57:48] Trustee Fenton (probable): That whole conversation, I think, lacks and is quite outspoken about the whole, they want to be at the ideas table, not formulated, you know, here's a referral now, let us know if it impacts you.

[0:58:02] Trustee Fenton (probable): the penelope has been asking for that for as long as i've been um engaged them um other work prior

[0:58:12] Trustee Fenton (probable): to the trust and i it's i think it's a strong place to be it's a it's a great question why

[0:58:19] Trustee Fenton (probable): and how the question is how do we do that and so i don't think we need to be afraid of it we got

[0:58:25] Trustee Fenton (probable): into this i think consciously um not necessarily knowing what the next steps should be or how do

[0:58:31] Trustee Fenton (probable): you formulate this until we actually end up where we're at now so now we're figuring out what that

[0:58:37] Trustee Fenton (probable): actually looks like what do we actually need to do what can we just do in spite of and then learn

[0:58:44] Trustee Fenton (probable): from that and build accordingly for future projects and if there's opportunities to learn

[0:58:48] Trustee Fenton (probable): laterally on other projects within the trust area then we're even looking at other local governments

[0:58:56] Trustee Fenton (probable): that are exploring these challenges

[0:58:57] Trustee Fenton (probable): who may be further ahead than we are.

[0:59:00] Trustee Fenton (probable): There may be some secrets or opportunities

[0:59:03] Trustee Fenton (probable): for us to consider.

[0:59:06] Trustee Fenton (probable): I think I like just, so a couple of points.

[0:59:10] Trustee Fenton (probable): One is just the Patrick's notion

[0:59:14] Trustee Fenton (probable): about the definition and project management

[0:59:19] Trustee Fenton (probable): to be certain we're defining the scope, right?

[0:59:22] Trustee Fenton (probable): So that's work that has to happen

[0:59:23] Trustee Fenton (probable): before you actually build the charter.

[0:59:25] Trustee Fenton (probable): the charters the settling of that's defined we define the scope or after discussing with all the

[0:59:32] Trustee Fenton (probable): key stakeholders and in this case um but first nations are not stakeholders they're actually

[0:59:38] Trustee Fenton (probable): co-managers in a sense a different conversation at a different level with different outcomes but

[0:59:46] Trustee Fenton (probable): impacting everything else underneath it are the stakeholders and curiosity and where does that

[0:59:52] Trustee Fenton (probable): that actually go where does that take us so um i think this actually works well in the sense that

[1:00:00] Trustee Fenton (probable): will inform a project charter but how do we manage it in the short term or in future projects where

[1:00:07] Trustee Fenton (probable): maybe we just come up with a framework that looks very much like the project charter but it that's

[1:00:13] Trustee Fenton (probable): it's defining uh i think uh trustee patrick you call that the definition phase scope definition

[1:00:21] Trustee Fenton (probable): i'm sure it's just terminology but figure that out well that's something that's predictable and

[1:00:27] Trustee Fenton (probable): has a certain amount of money we can do that works within existing policy so um but look to what do

[1:00:34] Trustee Fenton (probable): we need actually need to do if we need more money or maybe you know we've got the community community

[1:00:40] Trustee Fenton (probable): grant in this case which is helping us um but maybe that's the kind of thing we need for other

[1:00:47] Trustee Fenton (probable): projects across the uh trust right uh or in future elements of this project as that moves along

[1:00:55] Trustee Fenton (probable): over time i think um the other thing that comes up when it comes up out of this report um i like

[1:01:09] Trustee Fenton (probable): the idea once again with the model a report that sort of looks at the model bylaws around shoreline

[1:01:15] Trustee Fenton (probable): protection so that's a great way to move forward as well because we're taking a document that's

[1:01:20] Trustee Fenton (probable): already created it's not defining anything in our figures in any senses you can pick and choose

[1:01:27] Trustee Fenton (probable): as you go but i think it informs a couple things that i bring you up and sort of the whole notion

[1:01:33] Trustee Fenton (probable): of a heritage commission the marine working group is this something that we would do locally within

[1:01:41] Trustee Fenton (probable): our just our local trust is something we would embrace across the trust area um is where do we

[1:01:48] Trustee Fenton (probable): do that and when so that it can actually inform this project um i would suggest that sooner than

[1:01:57] Trustee Fenton (probable): later in that um and it may morph or grow over time but i think there's good opportunity here

[1:02:04] Trustee Fenton (probable): to actually start laying just just like climate change while we work through the project but for

[1:02:10] Trustee Fenton (probable): the projects done we'll have probably been insulted or assaulted by mother nature a couple of times

[1:02:16] Trustee Fenton (probable): so we're going to be faced with having to morph and adapt over time for the life of this project

[1:02:24] Trustee Fenton (probable): We're going to have to actually figure out what actually needs to be fixed now because it's a problem or versus something that we can actually incorporate in the project.

[1:02:36] Trustee Fenton (probable): But it may take us 10 years to get to actually doing whatever that is, the respective shoreline protection.

[1:02:44] Trustee Fenton (probable): touching so i don't know i'd just be interested to hear what others think about the how these

[1:02:52] Trustee Fenton (probable): other pieces such as the heritage commission or the marine working groups how how might these

[1:02:58] Trustee Fenton (probable): dovetail into this information phase um or are they just too out there but i i honestly think

[1:03:07] Trustee Fenton (probable): that they dig down those both of those play right into how we define the project and what the

[1:03:15] Trustee Fenton (probable): the project outcomes will be.

[1:03:16] Trustee Fenton (probable): And maybe it'll only be that

[1:03:22] Trustee Fenton (probable): we'll have the Heritage Commission as part of the project

[1:03:26] Trustee Fenton (probable): by the time the project's done

[1:03:27] Trustee Fenton (probable): and the same with the Marine Working Group,

[1:03:29] Trustee Fenton (probable): or can we use those as a safe token positions

[1:03:33] Trustee Fenton (probable): and or to inform our project

[1:03:38] Trustee Fenton (probable): and going forward become a bigger entity unto itself.

[1:03:42] Trustee Fenton (probable): I'll leave it there, thank you.

[1:03:43] Trustee Fenton (probable): you

[1:03:46] Trustee Patrick (probable): thank you um jesse look i see your hand up um

[1:03:50] Trustee Luckham (probable): yeah um i wonder if heather wants to maybe

[1:03:53] Trustee Luckham (probable): answer some of doug's questions there but i did have some additional feedback in response to

[1:03:59] Trustee Luckham (probable): heather's um uh comments earlier heather

[1:04:06] Trustee Patrick (probable): did you want to say something now or yeah

[1:04:09] Voice 2: i mean just

[1:04:09] Voice 2: Just in response to that, I mean, I think generally it would be good for those, whatever's

[1:04:16] Voice 2: going on in those other arenas can inform this project.

[1:04:22] Voice 2: From a project planning perspective, you know, we have to consider what kind of staffing

[1:04:30] Voice 2: resources do we have to initiate conversations with outside groups, you know, as we're trying

[1:04:38] Voice 2: trying to formulate the scope of the project um again it's this sort of catch-22 do we do we have

[1:04:46] Voice 2: the staffing levels to reach out to other groups to be a liaison you know what is the role of the

[1:04:53] Voice 2: planner in gathering that information from other groups that's what triggers for me well thank you

[1:05:08] Voice 7: And I was

[1:05:11] Trustee Patrick (probable): going to say, I was going to use the Coastal Douglas Fir Associated Ecosystem

[1:05:17] Trustee Patrick (probable): Project on Salt Springs, a good example, because I know not that long ago, Peter Luck will

[1:05:22] Trustee Patrick (probable): remember, the planner said, I feel like I'm doing nothing.

[1:05:25] Trustee Patrick (probable): And we've been in the project for like a year.

[1:05:29] Trustee Patrick (probable): And the project had started with sort of the initiate.

[1:05:33] Trustee Patrick (probable): It was going to just do a development permit area for the contiguous forests.

[1:05:37] Trustee Patrick (probable): terrorists but it ended up in wildfire resiliency and i saw that as a good thing that by taking that

[1:05:46] Trustee Patrick (probable): time and having those conversations with the various groups um it we we ended up in a place

[1:05:53] Trustee Patrick (probable): of where we needed to be or you know where we were where work was absolutely needed first

[1:05:59] Trustee Patrick (probable): by taking that time and so i know it is frustrating but it uh it's to me it's better to take that

[1:06:06] Trustee Patrick (probable): time, then we start down a path and then we go, well, wait a minute, we didn't want that. And then

[1:06:11] Trustee Patrick (probable): we zigzag over here and go, well, I didn't want that because I watched that at the political table

[1:06:16] Trustee Patrick (probable): where staff are in this position of working. And I think nobody wants to put anyone in a spot where

[1:06:24] Trustee Patrick (probable): they're doing work for the sake of work. And then it gets set aside because we really didn't need

[1:06:29] Trustee Patrick (probable): that and and i see this conversation of the the work that's uh trustee fenton's doing to initiate

[1:06:36] Trustee Patrick (probable): this conversation it will be very interesting maybe it is just the heritage overlay work that

[1:06:41] Trustee Patrick (probable): the lease is doing is the most important thing that needs to be focused on today

[1:06:46] Trustee Patrick (probable): and we'll know that more after these conversations happen of uh you know initially with first nations

[1:06:53] Trustee Patrick (probable): as to where are those interests appear or trustee luckham yeah

[1:07:02] Trustee Luckham (probable): um you know heather i appreciated

[1:07:05] Trustee Luckham (probable): your your question back to us there and to doug um about the role that you and your staff would play

[1:07:18] Trustee Luckham (probable): in this work? And how do you formulate that charter, we'll call it, from the engagement

[1:07:30] Trustee Luckham (probable): when at this point, maybe you're not necessarily, you or your staff are not necessarily there

[1:07:39] Trustee Luckham (probable): to record that. So I think what's important is that if there is conversations that are going on,

[1:07:47] Trustee Luckham (probable): that is trustee and community or trustee in first nations led will say but let me be clear that

[1:07:55] Trustee Luckham (probable): any opportunity for staff to be involved with us where it's feasible reasonable within your

[1:08:05] Trustee Luckham (probable): within your mandate to support the ltc then we should definitely take advantage of that

[1:08:13] Trustee Luckham (probable): that, and certainly this marine tour that we're about to do with the Liaxin, I do see

[1:08:21] Trustee Luckham (probable): that there's a staff component to that.

[1:08:23] Trustee Luckham (probable): What's interesting is if we step back a little bit, this conversation is happening all across

[1:08:28] Trustee Luckham (probable): the Islands Trust area with some 30 nations.

[1:08:33] Trustee Luckham (probable): There's many elements that we have not previously considered, and heritage overlay mapping is

[1:08:41] Trustee Luckham (probable): certainly one of those pieces um but i think that this is i think this is actually a good time and

[1:08:51] Trustee Luckham (probable): although doug said 10 years that's what i heard him say i said i certainly hope this isn't going

[1:08:56] Trustee Luckham (probable): to take 10 years because i'm not going to be here um but i do see that this getting to that project

[1:09:02] Trustee Luckham (probable): charter to that business case and that project charter might should happen this year and in year

[1:09:09] Trustee Luckham (probable): year two we might start formulating uh some more of the concrete materials that you referred to

[1:09:15] Trustee Luckham (probable): because you know let's i think um maybe we need to be more clear in that potentially the outcome

[1:09:23] Trustee Luckham (probable): of this and whatever um whatever character it takes would potentially be development permit

[1:09:32] Trustee Luckham (probable): areas, development, OCP amendments, and possibly some bylaw regulatory policy materials that

[1:09:44] Trustee Luckham (probable): would come in to support that.

[1:09:45] Trustee Luckham (probable): So there is a lot of work down the road, but what's important at this time is to take into

[1:09:53] Trustee Luckham (probable): consideration everything that we've learned in the last couple of years, or as little

[1:09:58] Trustee Luckham (probable): as the last couple of years to determine what's uh what's important um and how it is going to

[1:10:05] Trustee Luckham (probable): address it and uh and then indeed create the community vision about um through the ocp about

[1:10:13] Trustee Luckham (probable): um embracing those values which we hopefully will learn about um over the next um year or so and

[1:10:22] Trustee Luckham (probable): then inform a project charter which would then start to the wheels would start to turn from a

[1:10:29] Trustee Luckham (probable): business case development phase and we would then be entering into a much more serious phase of

[1:10:38] Trustee Luckham (probable): consultation with the community with respect to draft bylaws ocps development permit areas

[1:10:44] Trustee Luckham (probable): whatever it is that it is but i think that at the end of the day the tools that you have to use

[1:10:51] Trustee Luckham (probable): for us are the only tools that we have, and I agree that we need to use those tools in the

[1:10:57] Trustee Luckham (probable): most effective way, and we need to inform the development of those tools, and I'm thinking

[1:11:02] Trustee Luckham (probable): specifically about development permit areas because, of course, we've been down this path

[1:11:08] Trustee Luckham (probable): six years ago, I'll say. Maybe it's longer than that. It's close to eight years ago we came down

[1:11:15] Trustee Luckham (probable): that avenue when we did the OCP amendment process and decided to back away from that

[1:11:21] Trustee Luckham (probable): because we were going to lose all of the other good work in the OCP.

[1:11:25] Trustee Luckham (probable): And so certainly bringing back that initial work for development for premieres and bringing

[1:11:31] Trustee Luckham (probable): that into the conversation and then looking at what we've learned in the last number of

[1:11:36] Trustee Luckham (probable): years and then implementing a project charter with budget to facilitate that.

[1:11:42] Trustee Luckham (probable): that. So that's kind of how I see this in the big picture. And I

[1:11:48] Trustee Luckham (probable): think maybe there's more opportunity for us to have more

[1:11:50] Trustee Luckham (probable): conversation. Certainly next month. Now we're going to

[1:11:54] Trustee Luckham (probable): hopefully learn

[1:11:57] Voice 8: things about First Nations. What's important,

[1:12:04] Voice 8: what's valuable

[1:12:05] Trustee Luckham (probable): to them in how it is that they can help us

[1:12:10] Trustee Luckham (probable): identify how it is that the land use regulatory mechanisms and tools that we presently have

[1:12:17] Trustee Luckham (probable): could be applied in a respectful way and then that will help inform that phase and then indeed

[1:12:25] Trustee Luckham (probable): we need to take that to community and have community come alongside with understanding

[1:12:29] Trustee Luckham (probable): what those values are and then understanding their everybody's relationship to the land and

[1:12:35] Trustee Luckham (probable): and to the land and the marine environment,

[1:12:37] Trustee Luckham (probable): to the heritage, cultural sites, et cetera.

[1:12:40] Trustee Luckham (probable): So I see this evolving and if October's a place

[1:12:45] Trustee Luckham (probable): to have that all put into place as a gift

[1:12:48] Trustee Luckham (probable): or as a continuation of the work of these trustees,

[1:12:52] Trustee Luckham (probable): then I'm content with that.

[1:12:55] Trustee Luckham (probable): So I don't know if that helps, Heather.

[1:12:59] Trustee Luckham (probable): That's where I sort of,

[1:13:00] Trustee Luckham (probable): and I think that the lack of resources at this time

[1:13:03] Trustee Luckham (probable): is beneficial because indeed you have to allocate your resources across the whole northern region

[1:13:09] Trustee Luckham (probable): and certainly we want to be sure that there are resources available to us when we get there

[1:13:15] Trustee Luckham (probable): and maybe that will be later in the summer if we get to some place where we're looking to you to

[1:13:23] Trustee Luckham (probable): say this is what we've heard and we want to put this into a project charter and maybe there needs

[1:13:30] Trustee Luckham (probable): to be a workshop session where maybe there's a little bit more intimate communication between

[1:13:36] Trustee Luckham (probable): trustees and planning staff to formulate that charter because often we go hey create us a

[1:13:41] Trustee Luckham (probable): charter and off you go and that's totally unfair in this and i want to acknowledge that is that

[1:13:48] Trustee Luckham (probable): this ltc and these trustees if i'm not mistaken doug we've committed to do some of this work

[1:13:54] Trustee Luckham (probable): for informing um

[1:13:58] Voice 7: trustee

[1:13:59] Trustee Patrick (probable): a trustee coward i just keep giving you new titles all day today

[1:14:03] Trustee Patrick (probable): yeah

[1:14:04] Voice 2: well yeah i mean so that is is making me think about timing um you know um if there were

[1:14:12] Voice 2: so it's basically this if phase two if you think that that could be more than five thousand dollars

[1:14:19] Voice 2: to to cover costs for that um we would need to have a business case and we would want that to

[1:14:25] Voice 2: be to the fpc by october so given given your meeting dates for the year um that's you'd want

[1:14:34] Voice 2: to have basically initiate a business case in the summertime sometime um so that just kind of gives

[1:14:43] Voice 2: you some now ocp and i wanted to say this ocp and lub amendments can happen for less than five

[1:14:51] Voice 2: thousand dollars um it's it's a lean process but it can actually absolutely happen um and in that

[1:14:58] Voice 2: case you wouldn't need a business case and you don't have to follow those timelines as much but

[1:15:04] Voice 2: if you yeah again if you think it's going to be over five when you have a business case and we

[1:15:08] Voice 2: would need to really sort of have you that project charter formulated in july in the summer so if i

[1:15:17] Voice 7: might add you know um i

[1:15:21] Trustee Luckham (probable): i you know there's a couple of elements here and of course we are we

[1:15:26] Trustee Luckham (probable): find ourselves in a time um where the public is very interested what we're doing why we're doing

[1:15:33] Trustee Luckham (probable): it how we're doing it and how much it costs um so i i think that if i leap forward a little bit here

[1:15:41] Trustee Luckham (probable): I think that the business case is an important model and a definition in its own way of what it is that the associated costs are, etc., etc.

[1:15:55] Trustee Luckham (probable): Whether or not we actually have to take that business case to ask FPC to fund it or not, because it meets some threshold, or whether we just simply have that business case for our own consideration within the project charter, I think is important.

[1:16:12] Trustee Luckham (probable): So it's a good tool for us to be really focused on what it is that we're doing, where there's the charter, and then this is the financial implications for which you need a business case and the justification for doing it.

[1:16:26] Trustee Luckham (probable): And we're going to learn that, the justification for doing it, from our community and from First Nations as we go through this.

[1:16:33] Trustee Luckham (probable): Yes. So if I just step back a little bit from this is, you know, we are being asked to be more to explain ourselves.

[1:16:45] Trustee Luckham (probable): And certainly some of the conversation that's out there is that you don't need to do any of this stuff.

[1:16:52] Trustee Luckham (probable): And in fact, if some would have it their way, they would probably just have us process applications.

[1:16:59] Trustee Luckham (probable): and, in fact, with very little reporting, and just make this happen, make the application

[1:17:08] Trustee Luckham (probable): process and the development process more streamlined, and we have to determine whether or not we

[1:17:14] Trustee Luckham (probable): agree with whether or not the preserve and protect work of the Allen's Trust is done

[1:17:18] Trustee Luckham (probable): or not, and I think this particular conversation focuses on the fact that the work is not done

[1:17:24] Trustee Luckham (probable): done, because if we don't do it, nobody else will, and it's necessary for us to ensure

[1:17:30] Trustee Luckham (probable): the Preserve and Protect mandate of the Honest Trust with respect to the lands of which we

[1:17:35] Trustee Luckham (probable): have been rightfully or wrongfully given the authority over, and so we need to do that

[1:17:43] Trustee Luckham (probable): in a very respectful way if we're the custodians at this time before a more wholesome relationship

[1:17:49] Trustee Luckham (probable): relationship with First Nations evolves in order to have that done in a different way then we need

[1:17:56] Trustee Luckham (probable): to absolutely do the right thing today and so that's important so if we want if we support the

[1:18:04] Trustee Luckham (probable): notion of this we need to develop the business case and the rationale and we need to get our

[1:18:09] Trustee Luckham (probable): community on side so that they can be excited and support this work and we can we can continue to

[1:18:16] Trustee Luckham (probable): where we can in some cases start protecting this place in the way that it deserves and it's not a

[1:18:22] Trustee Luckham (probable): continuation of business as usual and the

[1:18:25] Trustee Luckham (probable): threats and i realize i'm getting off stream here but the

[1:18:27] Trustee Luckham (probable): threats continue to grow from outside this region that impact this region that's why we need to do

[1:18:34] Trustee Luckham (probable): this work

[1:18:35] Trustee Patrick (probable): well the other two is that maybe we don't have the skills yet which but the engagement

[1:18:44] Trustee Patrick (probable): piece is vital uh given i was on another i will try chairing another meeting on another island

[1:18:52] Trustee Patrick (probable): where they were considering a new setback from the natural boundary and it has people upset

[1:18:57] Trustee Patrick (probable): and this gentleman spoke at the town hall how angry he was with this new setback and when he

[1:19:03] Trustee Patrick (probable): was done i said you know i said it would be helpful if you could speak in terms of objectives

[1:19:07] Trustee Patrick (probable): what would you like to see and he his demeanor changed completely and he started talking about

[1:19:13] Trustee Patrick (probable): how important protecting the coastline was, that the shorelines were everything that the islands

[1:19:18] Trustee Patrick (probable): are about. And, you know, the language that came out of him was fantastic. And it really showed

[1:19:25] Trustee Patrick (probable): that when we have the conversation at the right level, we bring more people along. That if I come

[1:19:30] Trustee Patrick (probable): in with a hammer, it's just that, you know, that reaction back that this is not what we want. But

[1:19:36] Trustee Patrick (probable): when we can come from a place of agreement or at least some understanding, we have a higher

[1:19:42] Trustee Patrick (probable): likelihood of success um in in moving moving forward so yeah we are having to emerge and change

[1:19:50] Trustee Patrick (probable): um and and grow in the way that we work with them not just our communities but first nations

[1:19:55] Trustee Patrick (probable): i like to use i know we we talk about a parallel nature of engagement with first nations i like to

[1:20:01] Trustee Patrick (probable): use the term of a ladder because we gotta we have to have touch points we have to work together

[1:20:05] Trustee Patrick (probable): and end up someplace at the end of the road that we're actually coming together

[1:20:09] Trustee Patrick (probable): together parallel to me is forever it's that we're we're working to come together on on this

[1:20:16] Trustee Patrick (probable): important place that we that we live in so i i think i i'd encourage the staff to really look

[1:20:23] Trustee Patrick (probable): at this project as an opportunity to say how can we do these things different i think you've got

[1:20:27] Trustee Patrick (probable): to me you've got three willing trustees here that are saying you know not coming with a we want this

[1:20:33] Trustee Patrick (probable): tool no matter what that we're saying we don't know what tool we want and we want to take the

[1:20:38] Trustee Patrick (probable): the time to get to that question.

[1:20:39] Trustee Patrick (probable): And I think this is a chance to try to figure that out.

[1:20:44] Trustee Patrick (probable): Trustee Fenton, you're muted.

[1:20:49] Voice 5: I better?

[1:20:50] Trustee Fenton (probable): Yes.

[1:20:52] Trustee Fenton (probable): Thank you for that.

[1:20:53] Trustee Fenton (probable): Yeah, just flip your thought on that back to dad,

[1:20:56] Trustee Fenton (probable): just doing the report.

[1:20:57] Trustee Fenton (probable): I think that the one thing the report does,

[1:21:00] Trustee Fenton (probable): and only because my work around that,

[1:21:03] Trustee Fenton (probable): I have a lot of interest in the Green Shores program.

[1:21:05] Trustee Fenton (probable): I've taken a number one and two,

[1:21:07] Trustee Fenton (probable): and um when i have enough projects under my belt one could actually get their level three which is

[1:21:14] Trustee Fenton (probable): you know your resume of successful projects which i'm far a long ways away from but i would a lot

[1:21:22] Trustee Fenton (probable): of the pieces it glosses over green shards we've got green shards which is attached to a stewardship

[1:21:28] Trustee Fenton (probable): agency in the province it's attached to some of the most contemporary you know current knowledge

[1:21:35] Trustee Fenton (probable): and research that is coming out of the sailor sea and i'm talking both sides of the 49

[1:21:43] Trustee Fenton (probable): it's all links into what they call a marine shoreline design guide so which is just an

[1:21:51] Trustee Fenton (probable): enormous document but it's been once again it looks at and deals with shoreline issues

[1:21:59] Trustee Fenton (probable): throughout the whole puget sound and northwest coast basically of the u.s

[1:22:04] Trustee Fenton (probable): Yes. Just last year, I think they published the Green Shores, BC or locally has published a case studies document.

[1:22:14] Trustee Fenton (probable): But once again, looks at projects that have been successfully completed in, you know, in BC or sort of north of the 49.

[1:22:23] Trustee Fenton (probable): There's more available south of the 49. I think this is a rich framework that one could actually get into.

[1:22:31] Trustee Fenton (probable): to and it ties in First Nations it talks about all of us so site assessments it speaks to community

[1:22:38] Trustee Fenton (probable): level engagements so there's levels of sort of ability to be involved I think Thetis was one of

[1:22:43] Trustee Fenton (probable): the I don't know how many other LTCs actually held these workshops but it was a number of years ago

[1:22:51] Trustee Fenton (probable): but there was an on island workshop that's the kind of thing that could be reinstituted especially

[1:22:57] Trustee Fenton (probable): especially with these fresh sort of issues

[1:23:01] Trustee Fenton (probable): with flooding and shoreline erosion

[1:23:05] Trustee Fenton (probable): that might now attract even more people.

[1:23:07] Trustee Fenton (probable): And once again, all of this ties directly

[1:23:11] Trustee Fenton (probable): to our First Nations communities

[1:23:16] Trustee Fenton (probable): that are actually could benefit from this,

[1:23:19] Trustee Fenton (probable): but also, you know, share in their interest

[1:23:22] Trustee Fenton (probable): in what Cletus and the associated islands have to offer

[1:23:26] Trustee Fenton (probable): and or would benefit from i i just think that we could look at that that may be a way of sort of

[1:23:33] Trustee Fenton (probable): bringing it in and a lot of the collateral there's a lot of the collateral information

[1:23:38] Trustee Fenton (probable): in that report what actually feeds into and answers that framework um so it's just food

[1:23:46] Trustee Fenton (probable): for thought um and if i'd be happy if um any of the planners need insight or direction i'm happy

[1:23:56] Trustee Fenton (probable): happy to help in that regard to sort of save time

[1:24:00] Trustee Fenton (probable): and with respect to where to go find information

[1:24:03] Trustee Fenton (probable): you're looking for.

[1:24:04] Trustee Fenton (probable): And yeah, I'll leave it there, thank you.

[1:24:07] Voice 6: Or if

[1:24:08] Trustee Luckham (probable): I might chair, just chime in that CEDIS

[1:24:11] Trustee Luckham (probable): was the only LTC where that Green Shores workshop activity

[1:24:17] Trustee Luckham (probable): was conducted and it was incredibly informative.

[1:24:21] Trustee Luckham (probable): We saw a change in the contractors who were engaged to participate with us to learn about what Green Shores was and the major project which was the development of a boulder structure on the shoreline where there had historically been riprap to defend against the marine environment of a new home that was being constructed there.

[1:24:52] Trustee Luckham (probable): was, in the homeowner's words, I've spoken with him about it, was successful, and that the outcome

[1:24:59] Trustee Luckham (probable): was, is that this particular mechanism of, you know, admittedly it's rocks, but it's still a

[1:25:06] Trustee Luckham (probable): soft approach to shoreline protection, worked and has, in the long run now, it must be six or seven

[1:25:16] Trustee Luckham (probable): seven years has also realized the one of the outcomes

[1:25:21] Trustee Luckham (probable): was to reduce the ongoing maintenance and costs associated

[1:25:24] Trustee Luckham (probable): with continued shoreline protection work.

[1:25:27] Trustee Luckham (probable): So yeah, so just wanted to make sure that that was clear,

[1:25:32] Trustee Luckham (probable): that that history is there.

[1:25:36] Trustee Patrick (probable): All right, so go ahead, Trustee Fenton.

[1:25:39] Trustee Fenton (probable): And I just triggered a thought I hadn't mentioned

[1:25:43] Trustee Fenton (probable): is what's going to keep getting back

[1:25:46] Trustee Fenton (probable): to the interconnection, the upland,

[1:25:48] Trustee Fenton (probable): land what's happening in the upland portion so the actual assessment you do is the shoreline

[1:25:53] Trustee Fenton (probable): assessment actually looks at that right it it it informs everybody from the homeowner potentially

[1:26:00] Trustee Fenton (probable): to whomever is actually doing the work and it looks at all of those pieces not in ice nothing

[1:26:07] Trustee Fenton (probable): in isolation it actually looks upland it looks what's happening at the other side at the end of

[1:26:14] Trustee Fenton (probable): of your stream or your whatever is happening and sort of the general movement of water through a

[1:26:20] Trustee Fenton (probable): property or through a piece of land into the shoreline and what it actually feeds to the

[1:26:26] Trustee Fenton (probable): shoreline um so those once again are all that is tied to this framework and um available to us and

[1:26:36] Trustee Fenton (probable): it's just a matter of sort of looking at what we can potentially use um put you know to help inform

[1:26:43] Trustee Fenton (probable): how we want to move forward but I think there's a lot yeah just a lot of valuable

[1:26:49] Trustee Fenton (probable): readily available without having to do a lot of work we just have to sort of look at it and

[1:26:54] Trustee Fenton (probable): just say open the package up and have a look at what would be applicable and how we might be able

[1:27:00] Trustee Fenton (probable): to morph it into something useful in fairly short order that's the big one thank you

[1:27:07] Trustee Patrick (probable): well I think

[1:27:08] Trustee Patrick (probable): This is probably a good time to get you, Trustee Fenton, to talk about the C2C funding and the trip that's planned, because I think what I'm hearing is this is the next step is to do this activity that's being planned with First Nations, go into that with an open mind, because we're not going in there with here's what we're doing.

[1:27:27] Trustee Patrick (probable): We're going in there an inquisitive point and then have a conversation afterwards of trying to move toward if there would be a better definition of what the project is starting to look like by the summer so that we know, is it a significant budget item or at least above the $5,000 mark that would require a budget request so that at least moving the project forward in that way.

[1:27:54] Trustee Patrick (probable): Is that what I'm kind of hearing, trustees, generally?

[1:27:57] Trustee Patrick (probable): Does that work for you, Heather, that that's kind of the track that this group is on?

[1:28:06] Voice 2: That is what I'm hearing.

[1:28:08] Voice 2: And I will just kind of say as well that it's not just the budget, but also the skills that

[1:28:16] Voice 2: you're going to need from staff that we'll have to define.

[1:28:20] Voice 2: because, again, you know, we have about five hours a week of planner time available for any

[1:28:28] Voice 2: particular project. And we have a certain skill level to do certain things as part of that

[1:28:34] Voice 2: project. So as the project is getting defined, if you have activities that you'd want a staff

[1:28:41] Voice 2: person to do, but our planners aren't skilled in that, we have to kind of factor that in as well.

[1:28:47] Voice 2: which affects the budget so we're back exactly

[1:28:50] Trustee Patrick (probable): no i think that's those are those are wise words

[1:28:53] Trustee Patrick (probable): and i think that's what um i think that's where we need to end up and um um and with this broader

[1:29:00] Trustee Patrick (probable): you know hopefully we're trying to be efficient like with south pender and others that are moving

[1:29:04] Trustee Patrick (probable): forward i think there are opportunities to hitch together somehow to make sure we're you know we're

[1:29:10] Trustee Patrick (probable): not overlapping in work that uh that we see being done that we cooperate um all right so trustee

[1:29:17] Trustee Patrick (probable): fenton did you want to kind of give a heads up on what where things are for the planned uh activities

[1:29:24] Trustee Patrick (probable): there yeah

[1:29:25] Trustee Fenton (probable): i mean it's what basically we've got the approval the um unfortunately the latter timing

[1:29:30] Trustee Fenton (probable): was right through christmas new year's um so it was but both um penelope tribe and action first

[1:29:39] Trustee Fenton (probable): nations got back to me we've got uh with the help of ken thomas he uh got the penelakut side

[1:29:45] Trustee Fenton (probable): organized and got a letter in we got the um liax and um i'm dealing with karen scott who is the

[1:29:53] Trustee Fenton (probable): the coordinations, um, person for lax and now, and initially

[1:30:00] Trustee Fenton (probable): People are, once again, right up front about being sort of almost in your face is a bit over the top.

[1:30:08] Trustee Fenton (probable): What I'm talking about, though, is they're just drawing a line in the sand saying,

[1:30:11] Trustee Fenton (probable): we want to be part of even what we're talking about, how we're going to go out on a boat tour.

[1:30:19] Trustee Fenton (probable): What are we actually doing on the boat tour?

[1:30:21] Trustee Fenton (probable): Which is fine, because that's what I said.

[1:30:24] Trustee Fenton (probable): I'm just trying to, all we're trying to do is secure the grant so that we can actually move forward.

[1:30:27] Trustee Fenton (probable): and then that conversation is totally open as soon as they heard that blackson was on side and uh

[1:30:34] Trustee Fenton (probable): and that's what we're in the phase of right now so they're bumping back and forth they're trying

[1:30:38] Trustee Fenton (probable): to figure out a schedule we're trying to get a couple of dates sort of in the latter half of

[1:30:43] Trustee Fenton (probable): march um one for penelaket and one for lax and penelaket has not got back to me they're on my

[1:30:51] Trustee Fenton (probable): list of people today to to check in with ken um to see where they're at i they're they're i think

[1:30:59] Trustee Fenton (probable): they're keen it's just a matter of when they're meeting their counseling was chief and council

[1:31:04] Trustee Fenton (probable): meeting and what um who the people involved will be and then what that might look like with

[1:31:10] Trustee Fenton (probable): schedules and our boat has got limited amount of availability weather's obviously going to play

[1:31:17] Trustee Fenton (probable): into that and then um but we're going to be having sort of it's eight to ten seats available on the

[1:31:25] Trustee Fenton (probable): boat for doing a tour each tour might look different i mean priorities obviously coming

[1:31:31] Trustee Fenton (probable): will i accent may be very different than finalicates um we don't know that we won't

[1:31:37] Trustee Fenton (probable): know that until we actually start having that discussion and those are uh yeah just awkward

[1:31:46] Trustee Fenton (probable): with respect to the system available

[1:31:48] Trustee Fenton (probable): to us to work with and it's

[1:31:50] Trustee Fenton (probable): we're just doing as best we can and try to be

[1:31:52] Trustee Fenton (probable): as honest and upfront

[1:31:53] Trustee Fenton (probable): but it is happening and

[1:31:55] Trustee Fenton (probable): I hope to know by the end of this

[1:31:58] Trustee Fenton (probable): week sort of

[1:31:59] Trustee Fenton (probable): I'm thinking you know with dates and

[1:32:02] Trustee Fenton (probable): potential players

[1:32:03] Trustee Fenton (probable): I've got names from LAXA but I don't

[1:32:06] Trustee Fenton (probable): have names from Penelope

[1:32:07] Trustee Fenton (probable): any other questions

[1:32:13] Trustee Patrick (probable): thank you thank you for

[1:32:14] Trustee Patrick (probable): for doing all the legwork

[1:32:16] Trustee Patrick (probable): on this and um and i think this is an important an important time i'm i'm i'm actually looking

[1:32:23] Trustee Patrick (probable): forward to um you know the community to community aspect of this is sort of you know us as the

[1:32:28] Trustee Patrick (probable): politicians so to speak uh you know really being there and listening and and then you know

[1:32:34] Trustee Patrick (probable): taking this moment to to really understand and build this relationship that we need to do and

[1:32:40] Trustee Patrick (probable): trust and how to how to how to make room how do we make that room in the decision making that we

[1:32:46] Trustee Patrick (probable): have to do and do it authentically so i really thank you doug for taking doing all the legwork

[1:32:52] Trustee Patrick (probable): on this and um and i'm excited

[1:32:54] Trustee Fenton (probable): heather for she's coaching in the background as i'm making sure i

[1:32:58] Trustee Fenton (probable): don't get into trouble so um we're staying in touch and if i disappear then she's been cc'd

[1:33:04] Trustee Fenton (probable): on most things so

[1:33:05] Voice 5: at

[1:33:06] Trustee Fenton (probable): least i try to keep her in the loop um so that yeah where i just can pick up

[1:33:12] Trustee Fenton (probable): the ball and go from there yeah

[1:33:14] Trustee Patrick (probable): well thank you heather for your patience on this group and i

[1:33:17] Trustee Patrick (probable): said see it as a group you can play with as far as you know how do we do this well and i think

[1:33:24] Trustee Patrick (probable): that's what i think we're we're really trying to do is we want to do this right um and and honor

[1:33:31] Trustee Patrick (probable): the First Nations that are asking us to be involved

[1:33:35] Trustee Patrick (probable): with the project definition phase.

[1:33:37] Trustee Patrick (probable): What does that mean?

[1:33:38] Trustee Patrick (probable): We're defining what that means.

[1:33:39] Trustee Patrick (probable): And so I just see this as an exciting place to be

[1:33:43] Trustee Patrick (probable): and looking forward to where we're going.

[1:33:47] Trustee Patrick (probable): So thank you everyone.

[1:33:49] Trustee Patrick (probable): So if there's no more questions on the shoreline project,

[1:33:52] Trustee Patrick (probable): we'll wait and hopefully I'll climb onto a boat

[1:33:54] Trustee Patrick (probable): with the open ears, come in eyes coming in the soon.

[1:34:01] Trustee Patrick (probable): Okay. Well, going on, we have the next item is 11.1, which is an Advisory Planning Commission

[1:34:06] Trustee Patrick (probable): terms expiring

[1:34:08] Trustee Fenton (probable): report

[1:34:09] Trustee Patrick (probable): here on page 27.

[1:34:15] Voice 2: That's really self-explanatory. Let me get to that page

[1:34:21] Voice 2: on our agenda. So

[1:34:25] Voice 2: we do have a recommendation there. Thanking the APC for their participation

[1:34:36] Voice 2: participation and inviting their expression of interest for reappointment. And then if you want

[1:34:42] Voice 2: to move forward with that, we would advertise for new members.

[1:34:47] Voice 8: All right, Chair, I would just like

[1:34:49] Voice 8: to jump to the motion. Proceed.

[1:34:52] Trustee Luckham (probable): I would move that City-South and Local Trust Committee request staff

[1:34:55] Trustee Luckham (probable): to A, send letters to members of the Advisory Planning Commission whose terms expired on

[1:35:00] Trustee Luckham (probable): February 11th, thanking them for their participation and inviting expressions of interest for

[1:35:05] Trustee Luckham (probable): for reappointment for another two years

[1:35:07] Trustee Luckham (probable): and advertise a public expression of interest for new.

[1:35:11] Trustee Patrick (probable): Is there a second to that motion?

[1:35:13] Trustee Patrick (probable): Second by Trustee Fenton.

[1:35:15] Trustee Patrick (probable): Any discussion?

[1:35:20] Trustee Patrick (probable): I'll call the vote then.

[1:35:22] Trustee Patrick (probable): All those in favor?

[1:35:23] Trustee Patrick (probable): And that's carried.

[1:35:26] Trustee Patrick (probable): I would hope that maybe we didn't exercise the muscle

[1:35:29] Trustee Patrick (probable): very much this term,

[1:35:31] Trustee Patrick (probable): but I think if the shoreline project begins to grow,

[1:35:34] Trustee Patrick (probable): that there'll be an opportunity to use the APC

[1:35:41] Trustee Patrick (probable): more

[1:35:42] Trustee Luckham (probable): definitely so chair might i ask for a five minute recess and um before we jump into the

[1:35:50] Trustee Luckham (probable): shoreline report which may be a lengthy conversation as well all

[1:35:55] Trustee Patrick (probable): right i guess that's fine so it's uh

[1:35:56] Trustee Patrick (probable): it's 11 10 so let's come back at 11 15 perfect

[1:36:00] Voice 6: thank you thanks thank

[1:40:50] Voice 7: you no worries just

[1:40:54] Voice 7: waiting for doug to come back all right it's a problem when you let people escape

[1:41:14] Voice 7: deep well

[1:41:16] Trustee Patrick (probable): i

[1:41:18] Voice 8: appreciate your generosity with uh

[1:41:21] Trustee Patrick (probable): oh

[1:41:23] Voice 6: i very much your awareness your awareness of the

[1:41:25] Voice 6: risk all

[1:41:27] Trustee Patrick (probable): right so moving on we have 11.2 which is the the shoreline uh protection report that's been

[1:41:33] Trustee Patrick (probable): handed over here uh i don't know is there any introduction to that uh heather

[1:41:40] Voice 2: um just briefly

[1:41:42] Voice 2: Briefly, I can say that this was a project, the Regional Planning Committee project.

[1:41:48] Voice 2: I think initially they were hoping for a model, a shoreline bylaw, but it didn't get quite that far.

[1:41:57] Voice 2: So this document is sort of a state of the shoreline and Islands Trust.

[1:42:02] Voice 2: And there are some recommendations in terms of one of the next steps that could be taken.

[1:42:08] Voice 2: So that's what's before you.

[1:42:12] Trustee Patrick (probable): That's good.

[1:42:12] Trustee Patrick (probable): And again, I'm on the Regional Planning Committee.

[1:42:14] Trustee Patrick (probable): And I think

[1:42:14] Trustee Patrick (probable): one of the observations that we made as they started this project, which was intended to have a model bylaw, but it didn't get that far, is that working with an island like Thetis or something as you're developing model bylaws does make sense.

[1:42:29] Trustee Patrick (probable): Because now you're trialing something on the ground and developing it in a real scenario.

[1:42:34] Trustee Patrick (probable): And I think that improves the potential uptake for a model bylaw if it's been put through that test.

[1:42:41] Trustee Patrick (probable): so um just dropping that hint anyway any uh questions i see uh chair luckham's gone off

[1:42:49] Trustee Patrick (probable): the screen here he comes back again any questions or comments on this report other than well i'll

[1:43:00] Voice 6: jump in

[1:43:00] Voice 6: then go ahead doug

[1:43:03] Trustee Fenton (probable): no it's just going to say i've i commented on a number of those

[1:43:07] Trustee Fenton (probable): certain points that stuck out to me as being you know the chicken and the egg uh but you know

[1:43:13] Trustee Fenton (probable): or whether we could i guess one is what do we want out of this or what can we how can we make this

[1:43:20] Trustee Fenton (probable): you know if we're just embracing it do we just is that what we do we just sort of

[1:43:24] Trustee Fenton (probable): turn around and accept it as what it is and it's not a model bylaw yet but it's a resource tool

[1:43:32] Trustee Fenton (probable): that we want to use moving forward or and then to some of the pieces such as the heritage commission

[1:43:38] Trustee Fenton (probable): Commission and um what was the other one in there uh or the Marine working group um how might those

[1:43:46] Trustee Fenton (probable): be brought into this project and move forward with us as we explore the part of the shoreline

[1:43:52] Trustee Fenton (probable): protection project uh

[1:43:58] Trustee Patrick (probable): trustee welcome thank

[1:44:00] Voice 8: you um so

[1:44:03] Trustee Luckham (probable): yeah you know I guess I understand why it was

[1:44:08] Trustee Luckham (probable): we didn't get to recommendations around language you know I'm trying to not use the word template

[1:44:20] Trustee Luckham (probable): bylaws however I think that at some point there is a necessity there in order to be able to inform

[1:44:32] Trustee Luckham (probable): form the LTC, what the best practices might be captured in words, captured in a regulatory scheme

[1:44:44] Trustee Luckham (probable): that fits within the framework of the Islands Trust, that at some point we are going to need.

[1:44:53] Trustee Luckham (probable): However, I don't know that we necessarily want to do all that work because ideally

[1:44:59] Trustee Luckham (probable): Ideally, the rationale for doing this and the right way to do it is developed and could be applied in its unique way in each area for sure, but could be applied in a uniform fashion throughout the trust area.

[1:45:20] Trustee Luckham (probable): area. And so I'm a little bit, I'm not sure where the line in the sand is here. And maybe

[1:45:28] Trustee Luckham (probable): this even answers some of what Regional Planning Manager Cowher's concerns and interests were

[1:45:36] Trustee Luckham (probable): and about when and how and where do we do the work to inform the LTC about its decision

[1:45:43] Trustee Luckham (probable): This is, you know, and granted the same as regional planning manager Carol you're struggling with your own resources I think the federated model of the regional planning services also struggling with resources and regional planning committee as the

[1:46:03] Trustee Luckham (probable): the holder of this piece has lots of other things that can contribute to.

[1:46:11] Trustee Luckham (probable): And so that's why this has come forward in the fashion that it has.

[1:46:17] Trustee Luckham (probable): But I think that it would be in the LTC's best interest to stimulate action at the Regional

[1:46:23] Trustee Luckham (probable): Planning Committee level and at the Regional Planning Services level in order to start

[1:46:29] Trustee Luckham (probable): to advance some of that language so that when this LTC is in a place developing its charter

[1:46:37] Trustee Luckham (probable): and the like, that we don't necessarily have to account for that, or we do have to account for

[1:46:45] Trustee Luckham (probable): the work necessary to develop the bylaws. I think the idea, the whole idea of this was to be able to

[1:46:51] Trustee Luckham (probable): distribute the burden amongst many LTCs. And I know there's interest out there, but indeed,

[1:46:59] Trustee Luckham (probable): Indeed, it seemed odd that when we did the Green Shores development thing, the call went

[1:47:04] Trustee Luckham (probable): out to LTCs, who wants to undertake this work?

[1:47:07] Trustee Luckham (probable): And there was at that time, there was some reluctance with respect to that, or no capacity

[1:47:15] Trustee Luckham (probable): or within the project list and priorities and all those sorts of things shifting.

[1:47:20] Trustee Luckham (probable): So, I guess what I'm looking at, and I think I said earlier when we were talking about our shoreline protection program here on Thetis, is that as wonderful and great and full of information that this document is,

[1:47:37] Trustee Luckham (probable): is. I believe there's a public version of this that needs to be

[1:47:43] Trustee Luckham (probable): distilled from this body of work to try and capture it in layman's

[1:47:49] Trustee Luckham (probable): terms, and ideally draw people into reading the whole thing. But

[1:47:55] Trustee Luckham (probable): I don't know that we necessarily can get people to sit down and

[1:47:58] Trustee Luckham (probable): read that thing from beginning cover to cover without knowing

[1:48:01] Trustee Luckham (probable): why they might want to read that thing cover to cover. And so,

[1:48:07] Trustee Luckham (probable): I'm looking for some ideas around how it is that we might feed back to regional planning

[1:48:15] Trustee Luckham (probable): services that we are in support of this and would like to see proposed, whatever the word

[1:48:22] Trustee Luckham (probable): is, trying not to use template, regulatory tools that might be available to us through

[1:48:29] Trustee Luckham (probable): the policies and regulations, how we might advance that a little bit.

[1:48:36] Trustee Luckham (probable): it because I think that's what I think probably part of the reason and chair Patrick you could

[1:48:45] Trustee Luckham (probable): advise me if your recollection was different but they wanted to know that there was an interest in

[1:48:50] Trustee Luckham (probable): there if they were going to dedicate resources to actually doing that work and maybe yeah whether

[1:48:57] Trustee Luckham (probable): or not there was likely future implementations and whether there was maybe language associated

[1:49:01] Trustee Luckham (probable): with the need to be embraced I think they're looking for feedback on this so I'm wondering

[1:49:06] Trustee Luckham (probable): and what the LTC might want to do to facilitate that.

[1:49:09] Trustee Luckham (probable): And I'm presuming, Chair Patrick,

[1:49:10] Trustee Luckham (probable): that was kind of the hint

[1:49:12] Trustee Luckham (probable): that you were maybe helping provide there.

[1:49:14] Trustee Patrick (probable): Well, I see.

[1:49:15] Trustee Patrick (probable): I mean, there's two things.

[1:49:18] Trustee Patrick (probable): The heritage and cultural considerations,

[1:49:20] Trustee Patrick (probable): you'll see, Trustee Fenton,

[1:49:22] Trustee Patrick (probable): you'll see it in the Trust Council package coming up.

[1:49:25] Trustee Patrick (probable): There's a first report on the heritage mapping project

[1:49:28] Trustee Patrick (probable): and it deals exactly with this.

[1:49:29] Trustee Patrick (probable): There are multiple forms of what heritage means

[1:49:33] Trustee Patrick (probable): and that project will continue.

[1:49:35] Trustee Patrick (probable): So that that one is carrying on. And I think what I'm seeing is this is information at this point for for us as we open our conversation of what what is shoreline protection going to look like on fetus?

[1:49:50] Trustee Patrick (probable): Where are we kind of moving? And then once that decision starts to become a bit more clear that what you're talking about, Trustee Lockham, sort of a consumer package of information would and should be created when we start to, you know, have a better idea rather than a whole menu of things we could do.

[1:50:17] Trustee Patrick (probable): you know what is it that you're intending to do on Thetis and what does that look like on Thetis

[1:50:23] Trustee Patrick (probable): and I think that I refer to that as a discussion guide that just sort of helps the community along

[1:50:30] Trustee Patrick (probable): in the conversation written in a in a very you know plain English manner rather than you know

[1:50:38] Trustee Patrick (probable): here's the tool and what the tool means but sort of you know the background to it so I see this

[1:50:43] Trustee Patrick (probable): is sort of informational um i'm not sure where the regional planning committee is going to go

[1:50:48] Trustee Patrick (probable): with this i know i always encourage them to look at fetus and south pender as being well we got

[1:50:53] Trustee Patrick (probable): two islands that are trying to move forward let's let's corral those islands to be sort of the um

[1:51:01] Trustee Patrick (probable): the training ground on what's needed and what a model bylaw could uh look like um

[1:51:08] Trustee Patrick (probable): that's how I see it.

[1:51:12] Trustee Patrick (probable): Because is it, you know, is it a model bylaw

[1:51:14] Trustee Patrick (probable): or is it a suite of model bylaws as well?

[1:51:17] Trustee Patrick (probable): Because there's a lot of tools here.

[1:51:25] Voice 7: Comment.

[1:51:26] Trustee Fenton (probable): Go ahead.

[1:51:28] Trustee Fenton (probable): Yeah, just I think the suite of exactly what you have,

[1:51:34] Trustee Fenton (probable): from the bylaw side of it,

[1:51:36] Trustee Fenton (probable): but I'm thinking the framework for assessment

[1:51:39] Trustee Fenton (probable): and management is something that,

[1:51:44] Trustee Fenton (probable): you is there it's available and it's something that should be consistent across everywhere it's

[1:51:51] Trustee Fenton (probable): because it's becoming more and more consistent throughout

[1:51:54] Voice 5: the

[1:51:55] Trustee Fenton (probable): say to see and once again i say

[1:51:57] Trustee Fenton (probable): that purposely because um south of the border 49th we've got you know there's a lot of work

[1:52:04] Trustee Fenton (probable): being done there's a lot more um functional and very pointed legislation in place that

[1:52:12] Trustee Fenton (probable): that actually protects our shorelines

[1:52:14] Trustee Fenton (probable): and is pushing backwards.

[1:52:16] Trustee Fenton (probable): And they're undoing 2,700 kilometers

[1:52:20] Trustee Fenton (probable): of hardened shoreline as their goal.

[1:52:24] Trustee Fenton (probable): So that, you know, as opposed to BC

[1:52:26] Trustee Fenton (probable): where we're still having a conversation

[1:52:28] Trustee Fenton (probable): as to whether or not it's a good idea or not.

[1:52:33] Trustee Fenton (probable): I would argue that it's something,

[1:52:35] Trustee Fenton (probable): it's timing is good and it's maybe something

[1:52:38] Trustee Fenton (probable): where we actually could use it too.

[1:52:43] Trustee Fenton (probable): foster leadership in that conversation um source or north of the 49th and it would fit well into

[1:52:51] Trustee Fenton (probable): what we're trying to do with around that first nations and heritage of course heritage is going

[1:52:56] Trustee Fenton (probable): to have overlay depending on which community you're in it's going to have separate heritage

[1:53:01] Trustee Fenton (probable): as well as attached to it which is important but those are still bridges that we need to build and

[1:53:08] Trustee Fenton (probable): And with our First Nations collaborators,

[1:53:15] Trustee Fenton (probable): depending where you're at will be challenging.

[1:53:17] Trustee Fenton (probable): But nonetheless, those are exciting,

[1:53:20] Trustee Fenton (probable): yet challenging conversations sometimes.

[1:53:23] Trustee Patrick (probable): Well, I think this is, I mean,

[1:53:25] Trustee Patrick (probable): I think there's a lot of conversations to be had

[1:53:27] Trustee Patrick (probable): that will need to occur at the Trust Council table

[1:53:29] Trustee Patrick (probable): as well as to, you know,

[1:53:30] Trustee Patrick (probable): I look at the one thing we all have in common

[1:53:33] Trustee Patrick (probable): and that is our shorelines.

[1:53:34] Trustee Patrick (probable): And we can argue that culturally we change

[1:53:36] Trustee Patrick (probable): as we go up into our islands

[1:53:38] Trustee Patrick (probable): of of what we are and what what we want to influence but when it comes to our shorelines

[1:53:44] Trustee Patrick (probable): they are all the same and um and i think we have huge opportunities to for efficiency

[1:53:52] Trustee Patrick (probable): in our shoreline work across the entire trust area i

[1:53:58] Trustee Fenton (probable): would layer out to that chairs the

[1:54:00] Trustee Fenton (probable): notion of biodiversity and the unfortunate demise that we're just seeing like an exponential loss

[1:54:07] Trustee Fenton (probable): loss of biodiversity and the city and shoreline protection

[1:54:13] Trustee Fenton (probable): is going to be key to try to at least stem that off,

[1:54:17] Trustee Fenton (probable): if not turn it around over time.

[1:54:21] Trustee Fenton (probable): So, and that's throughout the entire city.

[1:54:26] Trustee Fenton (probable): Yes.

[1:54:27] Trustee Patrick (probable): No, it's huge.

[1:54:30] Trustee Patrick (probable): So I don't know, trustees at this point,

[1:54:32] Trustee Patrick (probable): I think this is just for information purposes

[1:54:34] Trustee Patrick (probable): as we continue on and certainly may form

[1:54:38] Trustee Patrick (probable): some of the conversations we have in the boat

[1:54:40] Trustee Patrick (probable): as you have that conversation as to what you can do.

[1:54:48] Trustee Fenton (probable): Go ahead.

[1:54:50] Trustee Fenton (probable): Can we embrace, actually,

[1:54:52] Trustee Fenton (probable): why don't we let the Regional Planning Committee know

[1:54:55] Trustee Fenton (probable): that we're actually going to embrace its content.

[1:54:59] Trustee Fenton (probable): We'll work through it as a, it's not really a framework,

[1:55:04] Trustee Fenton (probable): it's a document full of information.

[1:55:06] Trustee Fenton (probable): that but we will be using it and um i think it's good um and we'll provide feedback if

[1:55:13] Trustee Fenton (probable): they're interested i don't know how do we other thoughts on that yeah

[1:55:22] Trustee Patrick (probable): well i i certainly have

[1:55:24] Trustee Patrick (probable): been trying to sell fetus as a uh at the at the regional planning table as being an opportunity

[1:55:29] Trustee Patrick (probable): uh where if a model bylaw work is considered that we would be prime candidates for

[1:55:37] Trustee Patrick (probable): cooperating in that world so

[1:55:40] Trustee Luckham (probable): perhaps uh chair then it might be appropriate for us um maybe by way of

[1:55:46] Trustee Luckham (probable): a motion that the city side and local trust committee uh respond to david mahler and the

[1:55:52] Trustee Luckham (probable): regional planning uh committee that um it was is pleased to have received the shoreline protection

[1:56:00] Trustee Luckham (probable): model report and is planning to undertake this work and would encourage further development

[1:56:09] Trustee Luckham (probable): at the federation level did

[1:56:14] Trustee Patrick (probable): you want to express cooperation perhaps in that motion

[1:56:17] Trustee Patrick (probable): and

[1:56:18] Trustee Luckham (probable): we would cooperate

[1:56:19] Voice 8: in the

[1:56:20] Voice 6: development thank you

[1:56:21] Trustee Patrick (probable): so that was kind of important

[1:56:23] Trustee Patrick (probable): before it's seconded i know sarah was probably enjoying the sun coming in the window there so

[1:56:31] Trustee Patrick (probable): we'll see how she's captured that and you might want to award that a little bit. Thank you.

[1:56:39] Trustee Patrick (probable): So when you're ready, Sarah, there

[1:56:47] Voice 7: she is. Oops, there it is.

[1:56:55] Trustee Patrick (probable): There it is. Top of the page five. Do we need to have David Marler in there or just to the

[1:57:11] Trustee Patrick (probable): regional planning committee? I'm

[1:57:14] Trustee Patrick (probable): just trying to make it tighter. So just respond to the regional

[1:57:17] Trustee Patrick (probable): planning committee instead of

[1:57:18] Voice 6: having

[1:57:20] Trustee Patrick (probable): to add his title and all that stuff in there yeah

[1:57:29] Voice 8: so would be maybe

[1:57:31] Trustee Luckham (probable): we should just say would uh be um it's a big commitment here actually i want to

[1:57:40] Trustee Luckham (probable): be careful not to commit too much would be interested in collaborating and cooperating

[1:57:44] Trustee Luckham (probable): with the rpc and other ltcs in the advancement of this work because i know and heather you might be

[1:57:56] Trustee Luckham (probable): be able to speak to it Gambier was doing something but I think there was a bit of a startling moment

[1:58:03] Trustee Luckham (probable): or something that happened there

[1:58:04] Trustee Patrick (probable): trustee Luckin can I know this has been seconded so we're

[1:58:09] Trustee Patrick (probable): wordsmithing on the fly that yeah you said planning look that that's good I took that

[1:58:14] Trustee Patrick (probable): that's better because I was going to say that to Liox and to say we're doing project definition

[1:58:18] Trustee Patrick (probable): and say we're planning to do this work would have so I think just interested in collaborating and

[1:58:26] Trustee Patrick (probable): cooperating okay

[1:58:28] Trustee Luckham (probable): so then could we say uh collaborating and cooperating with rpc

[1:58:32] Trustee Luckham (probable): other lts maybe and first nations and ask them in

[1:58:36] Trustee Luckham (probable): there yeah

[1:58:37] Trustee Patrick (probable): there we go thank

[1:58:43] Voice 8: you for that

[1:58:47] Trustee Patrick (probable): trustee

[1:58:48] Trustee Patrick (probable): fenton does that look good to you if it does you can second it there

[1:58:52] Trustee Fenton (probable): we

[1:58:53] Trustee Patrick (probable): go thank you for

[1:58:55] Trustee Fenton (probable): for formulating on the fly there.

[1:58:59] Trustee Patrick (probable): That's why we don't second them

[1:59:01] Trustee Patrick (probable): so we can do some wordsmithing there.

[1:59:03] Trustee Patrick (probable): Clarity is helpful.

[1:59:07] Trustee Patrick (probable): Is there any discussion on this motion?

[1:59:13] Trustee Patrick (probable): No, I'll call the vote then.

[1:59:15] Trustee Patrick (probable): All those in favor?

[1:59:17] Trustee Patrick (probable): And that's carried, thank you.

[1:59:19] Trustee Patrick (probable): And I think it's important

[1:59:21] Trustee Patrick (probable): to for the regional planning committee to know

[1:59:24] Trustee Patrick (probable): that which LTCs are eager to work with them

[1:59:28] Trustee Patrick (probable): and help that I think increases the success of model bylaws except being actually taken up in

[1:59:34] Trustee Patrick (probable): the future they have to be this is an important one it's

[1:59:40] Voice 7: going to be more efficient

[1:59:41] Trustee Patrick (probable): what the

[1:59:43] Trustee Luckham (probable): public wants us to do

[1:59:44] Trustee Patrick (probable): okay so if there's no other questions on that report we'll move on to there's

[1:59:50] Trustee Patrick (probable): a trust conservancy report here on page 85 I'll always turn to trustee Fenton who's on the board

[1:59:57] Trustee Patrick (probable): If he wants to highlight, I think you did highlight.

[2:00:00] Trustee Patrick (probable): a number of things you were doing there so if there's any additions otherwise it's here for

[2:00:03] Trustee Patrick (probable): information um

[2:00:05] Trustee Fenton (probable): what page you're on here i don't 85

[2:00:09] Trustee Patrick (probable): 85

[2:00:09] Trustee Fenton (probable): that's fine just receive it for information

[2:00:15] Trustee Fenton (probable): okay

[2:00:15] Trustee Patrick (probable): thank you thank you uh you have your your very lengthy application uh report here

[2:00:23] Trustee Patrick (probable): are there any questions uh on any of these applications or not seeing any i think we'll

[2:00:36] Trustee Patrick (probable): send you some over from salt spring just what you want to hear heather uh okay we have our

[2:00:44] Trustee Patrick (probable): trustee expense report here um interesting question that the rar had a a budget that

[2:00:52] Trustee Patrick (probable): never got used so i guess that money just disappears but that uh well

[2:00:57] Voice 2: i do have an

[2:00:58] Voice 2: update on that actually um yeah that so the reason that it isn't done yet is because the

[2:01:05] Voice 2: the OCP bylaw has been with the ministry.

[2:01:08] Voice 2: And we've recently got some indication from the ministry

[2:01:11] Voice 2: that we may have to re-refer this bylaw

[2:01:15] Voice 2: to Snonamic First Nation

[2:01:20] Voice 2: because in between the time that we started this project

[2:01:23] Voice 2: and sent it to the ministry,

[2:01:26] Voice 2: Snonamic First Nations,

[2:01:29] Voice 2: their territory of interest expanded,

[2:01:33] Voice 2: expanded, which means that when that happens, we would normally refer it to them, right,

[2:01:43] Voice 2: when it was a bylaw during our referral period. Because it expanded, the ministry has said that

[2:01:50] Voice 2: certain bylaws that were in stream should actually go back to them for comment. And this is one of

[2:01:57] Voice 2: those bylaws. So, so we're going to, we're going to be doing that. There's a couple of possible

[2:02:06] Voice 2: outcomes. One is that, you know, we get comment from First Nation, from Synonymic that says we

[2:02:11] Voice 2: don't, we don't have concerns with it, in which case the ministry can approve it and, and then

[2:02:18] Voice 2: the LTC can adopt it. But if this, if Synonymic does have some concerns or we need to amend the

[2:02:27] Voice 2: bylaw in some way per their recommendation um depending on the amendments that they recommend

[2:02:34] Voice 2: we we could potentially have to go back to public hearing on that bylaw so um i think we're gonna

[2:02:44] Voice 2: just things are on hold until we get through that process there

[2:02:51] Trustee Patrick (probable): you go all right well um it will be

[2:02:56] Trustee Patrick (probable): what it is okay um but that then we go on to the there's the adopted policies and standing

[2:03:05] Trustee Patrick (probable): resolutions and then there's no changes there we've got the top priorities report on page 96

[2:03:16] Trustee Patrick (probable): believe there's any changes that we want to make there are there trustees or

[2:03:21] Trustee Patrick (probable): um

[2:03:25] Voice 8: i am wondering however um where

[2:03:34] Trustee Luckham (probable): um we might um it's kind of a new business thing really

[2:03:37] Trustee Luckham (probable): but um whether or not we might ask bylaw enforcement to attend the next meeting by

[2:03:45] Trustee Luckham (probable): zoom or provide us a some kind of an in-camera report with respect to enforcement

[2:03:55] Trustee Luckham (probable): enforcement on Cetus Island, the Davis property, Peg property rather, because there is continued

[2:04:09] Trustee Luckham (probable): interest in that by the community, as well as significant risk of fire or environmental damage

[2:04:18] Trustee Luckham (probable): with respect to that property. And I know that it's in process, but would like to be able to

[2:04:26] Trustee Luckham (probable): know what we know and what we can share with our community with respect to that because as we come

[2:04:31] Trustee Luckham (probable): into fire season some of the activities are not compatible so it'd be good to know where we're

[2:04:38] Trustee Luckham (probable): and

[2:04:38] Trustee Fenton (probable): can i say um you know the comment would be that there's actually probably even without even

[2:04:48] Trustee Fenton (probable): um there's yeah more accumulation versus less as we speak just on the outside of the envelope

[2:04:55] Trustee Fenton (probable): well so it's an important piece to get some comment on do

[2:04:59] Trustee Patrick (probable): you need a resolution um heather

[2:05:02] Trustee Patrick (probable): from us no okay so

[2:05:04] Trustee Luckham (probable): then i might just ask about the projects list then go ahead are you there

[2:05:08] Trustee Luckham (probable): is that where we were yes yeah

[2:05:11] Trustee Luckham (probable): okay so um you know uh using your trustee patch or chair patrick

[2:05:18] Trustee Luckham (probable): your language there as to whether or not we're handing off a gift or continuing the work um that

[2:05:23] Trustee Luckham (probable): that this LTC thinks is important.

[2:05:27] Trustee Luckham (probable): Certainly there are a number of OCP amendments

[2:05:29] Trustee Luckham (probable): that are contained in the projects list.

[2:05:32] Trustee Luckham (probable): The most recent of which was added was fences

[2:05:37] Trustee Luckham (probable): because of some concerns from community members

[2:05:41] Trustee Luckham (probable): with respect to the inability to regulate or manage fences.

[2:05:48] Trustee Luckham (probable): And so wonder whether or not this LTC

[2:05:52] Trustee Luckham (probable): see shouldn't prior to the end of this term review you know if not the entire project list

[2:05:59] Trustee Luckham (probable): certainly those things that are OCP amendments that future LTC can understand why they're there

[2:06:09] Trustee Luckham (probable): it seems to me that every term there's always questions well why is this on the list and I

[2:06:15] Trustee Luckham (probable): think we want to maybe make sure of that so it would look through the chair to staff for advice

[2:06:21] Trustee Luckham (probable): on how it is that we might bring that back

[2:06:24] Trustee Luckham (probable): to our next meeting or at some future meeting

[2:06:27] Trustee Luckham (probable): to determine how it is that the LTC would like to proceed.

[2:06:33] Trustee Patrick (probable): We'll look at the regional planning manager

[2:06:35] Trustee Patrick (probable): if you've got ideas

[2:06:37] Trustee Patrick (probable): or this should just be an item on the agenda.

[2:06:40] Voice 2: Yeah, I seem to, I vaguely recall,

[2:06:44] Voice 2: have seen some documents from the last time

[2:06:47] Voice 2: that there was a change in term

[2:06:49] Voice 2: term um that staff did bring back sort of some summary lists to talk through some of these the

[2:06:57] Voice 2: project lists with the ltc um so that's triggering for me that we may want to add it as an agenda

[2:07:05] Voice 2: item to specifically go through the projects list and have a discussion about that no i think

[2:07:12] Trustee Patrick (probable): yeah i was gonna say i think it'd be a good idea to do that especially the the reason behind

[2:07:18] Trustee Patrick (probable): something. It either is no longer needed or it should be clarified that what's the description

[2:07:24] Trustee Patrick (probable): that there is, you know, not reflective of the learning of where you are today. So I think that

[2:07:29] Trustee Patrick (probable): would be a good exercise. Do you need a motion for that?

[2:07:35] Voice 2: I don't think so. I'll add it to my to-do

[2:07:38] Voice 2: list. There we go. Thank

[2:07:39] Trustee Patrick (probable): you. All right. With that, that brings us to the end of the meeting.

[2:07:46] Trustee Patrick (probable): is there anything else that needs to be discussed the next meeting is scheduled to be on May 3rd

[2:07:53] Trustee Patrick (probable): and at this point I think we're all hoping that it would be in person which would be pretty wild

[2:08:00] Trustee Patrick (probable): I haven't been to Thetis in a very long time with the community hall being rebuilt and so forth we

[2:08:06] Trustee Patrick (probable): were put over to Shamanus which loved visiting Shamanus but would really like to be on Thetis

[2:08:14] Voice 8: well that would be a wonderful thing so let's let's plan for that

[2:08:19] Trustee Patrick (probable): yes we all hope so anyway if there's no further business i just need a motion to adjourn

[2:08:27] Trustee Patrick (probable): seconded by trustee fenton and uh all those in favor and we're adjourned thank you everyone

[2:08:34] Trustee Patrick (probable): and thank you for uh heather for stewarding the conversation we had it's important

[2:08:40] Trustee Patrick (probable): And thank you, Sarah, for your minute taking and Will, I know you're back there making this meeting work and thanks for that.

[2:08:49] Trustee Patrick (probable): So please enjoy the rest of your day in this cold weather and we'll see you on May 3rd.

[2:08:55] Voice 8: All right. Thank you, everyone. Bye-bye.

[2:08:57] Voice 6: Take care.

[2:08:58] Trustee Patrick (probable): Bye-bye now.

ADOPTED 
Thetis Islands  ADOPTED 1 
Local Trust Committee Minutes 
February 22, 2022 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
February 22, 2022 
Electronic Meeting 
 
Members Present: Laura Patrick, Chair 
 Doug Fenton, Local Trustee 
 Peter Luckham, Local Trustee 
  
Staff Present: Heather Kauer, Regional Planning Manager (RPM) 
Wil Cottingham, Administrative Assistant 
Sarah Shugar, Recorder 
 
Others Present:  Lynne Smith, Cowichan Valley Regional District Area G Saltair / Gulf Islands 
Electoral Area Director 
 
These minutes follow the order of the agenda although the sequence may have varied.  
1. CALL TO ORDER 
Chair Patrick called the meeting to order at 9:35 a.m. and welcomed everyone to an electronic 
meeting of the Thetis Island Local Trust Committee. Chair Patrick introduced herself, the 
Trustees and staff and humbly stated gratitude to live and work in Coast Salish First Nations 
treaty and traditional territory.   
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Fenton presented the following report: 
 Expressed gratitude to live and work in Lyackson and Penelakut territory; 
 Attended several Trust Programs Committee meetings regarding the Islands Trust 
Policy Statement update; 
 Attended an Islands Trust Conservancy meeting; 
 Attended a Regional Planning Committee meeting; 
 Attended several meetings regarding community composting projects; 
 Attended meetings with the Thetis Island Nature Conservancy (ThINC) regarding a 
nature stewardship project; 
 Encouraged members of the public to sign up for the Heron newsletter and updates 
on the Islands Trust Website. 

ADOPTED 
Thetis Islands  ADOPTED 2 
Local Trust Committee Minutes 
February 22, 2022 
Trustee Luckham presented the following report: 
 Spoke to the high level of public engagement regarding the 2022/23 draft budget 
and the Islands Trust Policy Statement update. The Islands Trust hosted a series of 
webinars regarding the 2022/23 draft budget; 
 Attended the following committee meetings: 
o Several Executive Committee meetings in preparation for the next Trust Council 
to be held March 8 to 10, 2022. Trust Council will be a hybrid in-person and 
electronic meeting; 
o Oceans Protection Dialogue Forum; 
o Lasqueti Local Trust Committee meeting; 
o Ballenas-Winchelsea Local Trust Committee meeting; 
o Salt Spring Island Local Trust Committee meeting; 
o Financial Planning Committee meeting; 
o Regional Planning Committee meeting; 
o A meeting  with  the Trust  Council  Governance  and  Management  Review Select 
Committee; 
o A meeting with the Southern Gulf Islands Forum; 
 Acknowledged Director Smith for her work on Thetis Island issues including the 
community dock. 
3.2 Chair's Report 
 
 Chair Patrick presented the following report: 
 The next Trust Council will be held March 8 to 10, 2022 and there will be a public 
input session on March 8, 2022; 
 A webinar regarding the Trust Policy update will be held on March 1, 2022; 
 Encouraged members of the public to sign up for notifications on the Islands Trust 
Website to receive updates regarding events; 
 Salt Spring Fire/Rescue and Salt Spring Island Conservancy are working together 
regarding the FireSmart program and wildfire resiliency. 
 
3.3 Electoral Area Director's Report 
 
  Electoral Area Director Smith presented the following report: 
 The CRD draft 2022 budget is in process; 
 Director Smith reported 97% of land within Area G is designated managed forest- 
Class 7 and there will be a tax rate increase due to the BC Assessment of the Class 7 
lands; 
 The CRD wrote a letter to BC Ferries requesting funding support for the Thetis Island 
Warf rehabilitation project; 
 The CRD has submitted a grant application for Last Mile Connectivity and is waiting 
for an announcement regarding the funding; 
 Encouraged a group of Thetis Island residents to contact the CVRD FireSmart 
Program; 
 There is a Smart Home Heating Options rebate program for up to a $2,000 rebate; 
 The Regional Recreation Referendum is moving ahead and data is being collected. 
 

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Local Trust Committee Minutes 
February 22, 2022 
Trustee Luckham asked if Director Smith could provide an update regarding the Last 
Mile Connectivity funding. Director Smith reported it is common for Provincial and/ or 
Federal grant funding to be a 1.5 to 2 year process and the CRD is waiting for an 
announcement regarding the Last Mile Connectivity funding. 
4. TOWN HALL 
There were no speakers in the town hall portion of the meeting. Chair Patrick welcomed 
members of the public to submit comments and questions to northinfo@islandstrust.bc.ca. 
5. MINUTES 
5.1 Local Trust Committee Meeting Minutes dated September 28, 2021 - for adoption 
By general consent the Thetis Island Local Trust Committee meeting minutes of 
September 28, 2021 were adopted. 
5.2 Local Trust Committee Special Meeting Minutes dated January 24, 2022 - for adoption 
By general consent the Thetis Island Local Trust Committee meeting minutes of January 
24, 2022 were adopted. 
5.3 Section 26 Resolutions-Without-Meeting Report dated February 15, 2022 
  Received. 
5.4 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated February 15, 2022 
  Received. 
Regional Planning Manager Kauer presented a staff report dated January 31, 2022 
regarding the Model Fees Bylaw. 
In discussion, the following comments and questions were noted and answered: 
 There was a question regarding “Temporary Use Permit for Community Benefit”.  
o Defining “community benefit” would be a process that would have to take place 
if community benefit was going to be included in the bylaw; 
 There was a question regarding Section 6 - Extraordinary Service Costs.  
o Extraordinary  Service  Costs would be  applied for OCP amendments or rezoning 
applications and  is meant  to  provide capacity  funding  for  First  Nations to  be 
involved in the process; 
 There is pressure for the Islands Trust to be more fiscally responsible and the 
increased revenue would reduce tax requisitions. Fees bylaws are being reviewed by 
all Local Trust Committees within the Islands Trust Area; 
 There is a mechanism in the bylaw to update the fees to be in line with the Local 
Government Act. 
 

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February 22, 2022 
TH-2022-006 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 110, cited as “Thetis Island Local 
Trust Committee Fees Bylaw, 2021”, be given First Reading. 
CARRIED 
TH-2022-007 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 110, cited as “Thetis Island Local 
Trust Committee Fees Bylaw, 2021”, be given Second Reading. 
CARRIED 
TH-2022-008 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 110 cited as “Thetis Island Local 
Trust Committee Fees Bylaw, 2021”, be given Third Reading. 
CARRIED 
TH-2022-009 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 110, cited as “Thetis Island Local 
Trust Committee Fees Bylaw, 2021”, be forwarded to the Secretary of the Islands Trust 
for approval by the Executive Committee. 
CARRIED 
7. APPLICATIONS AND REFERRALS 
7.1 Salt Spring Island Local Trust Committee Referral Request for Response regarding 
Bylaw No. 225 - for decision 
A bylaw referral form dated November 16, 2021 regarding Salt Spring Island Local Trust 
Committee Bylaw No. 255 was presented. 
 
TH-2022-010 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee advise the Salt Spring Island Local Trust 
Committee that its interests are unaffected by Salt Spring Island Local Trust Committee 
Bylaw No. 255. 
CARRIED 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Shoreline Project Status Update – Powerpoint 
Regional Planning Manager Kauer gave a PowerPoint presentation regarding an update 
on the Shoreline Project. 
 
In discussion, the following comments and questions were noted: 
 Acknowledged  the Lyackson  First  Nation and Penelakut Tribe for  their  interests in 
being consulted during the project definition phase;  
 The deliverable could be a discussion guide including education, communication and 
stewardship practices that are within the Islands Trust toolbox; 
 There was a suggestion to distil the Islands Trust Shoreline Protection Model Bylaw 
Report as a communications piece to support development of a project charter; 

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February 22, 2022 
 Highlight the “in cooperation with” language of the Islands Trust mandate; 
 South Pender Island Local Trust Committee is working on a Shoreline Protection 
project; 
 The  Thetis  Island  Local  Trust  Committee  is  in  the  learning  phase of  the  project and 
there  was  support  to develop  a  project  charter  in consultation  with  First  Nations, 
community and stakeholders; 
 There  is  opportunity  to have  a  group  such  as  a  Heritage  Commission  or  Marine 
Working Group to inform the project; 
 Trustees  expressed  interest  in  doing  some  of  the  work  to  support  staff  with  the 
project; 
 There was a suggestion for the Green Shores Program to inform the project; 
 There  was  a  question  regarding  the  timeline.  Regional  Planning  Manager Kauer 
advised if  the  budget were over  $5,000 the  timeline  would  be  to  have  a  business 
case  ready  to  forward  to  the  Financial  Planning  Committee  in  October  2022.  She 
advised it would be important to define the staff skills required for the project. 
 
Trustee Fenton reported he is planning marine tours for Trustees with the Lyackson First 
Nation  and the Penelakut First  Nation  that  will  be  funded  by  Community 2  Community 
(C2C) grant funds. The time and location will be determined. 
9. DELEGATIONS - none 
10. CORRESPONDENCE - none 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage. 
11. NEW BUSINESS 
11.1 Advisory Planning Commission - Terms Expiring - Staff Report 
Regional Planning Manager Kauer presented a staff report dated January 25, 2022 
regarding Advisory Planning Commission Appointments. 
 
TH-2022-011 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to: 
a. Send letters to members of the Advisory Planning Commission whose terms expired 
on February 11, 2022, thanking them for their participation and inviting their 
expressions of interest for reappointment for another two year term; and 
b. Advertise for public expressions of interest for new members. 
CARRIED 
 
The meeting recessed at 11:10 a.m. for a break and reconvened at 11:15 a.m. 
11.2 Shoreline Report - Briefing - for discussion 
Regional Planning Manager Kauer presented a briefing dated December 15, 2021 
regarding the Islands Trust Shoreline Protection Model Bylaw Report – March 2021. 

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February 22, 2022 
In discussion the following comments and questions were noted: 
 Support for a public version such as a discussion guide to support the community in 
making decisions related to shoreline protection; 
 There was a suggestion to ask the Regional Planning Committee whether there are 
regulatory tools that are available to the LTC; 
 Spoke to heritage and cultural considerations; 
 South Pender Island Local Trust Committee is working on a Shoreline Protection 
project; 
 Could be a model bylaw or a suite of model bylaws. 
TH-2022-012 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee respond to the Regional Planning 
Committee that the Thetis Island Local Trust Committee is pleased to receive the Islands 
Trust Shoreline Protection Model Bylaw Report and would be interested in collaborating 
and cooperating with the Regional Planning Committee and other Local Trust 
Committees and First Nations on this work. 
CARRIED 
12. REPORTS 
12.1 Trust Conservancy Report dated November 23, 2021 and January 25, 2022 
  Received. 
12.2 Applications Report dated February 15, 2022 
  Received. 
12.3 Trustee and Local Expense Report dated December 2021 
 There was a question regarding the Riparian Areas Regulations (RAR) project.  Regional 
Planning Manager Kauer reported the Province has advised that the RAR bylaw may 
need to be re-referred to the Snuneymuxw First Nation.  
12.4 Adopted Policies and Standing Resolutions 
  Received. 
12.5 Local Trust Committee Webpage - None 
13. WORK PROGRAM 
13.1 Top Priorities Report dated February 15, 2022 
By general consent, the Thetis Island Local Trust Committee requested an update 
regarding bylaw enforcement activities on Thetis Island.  
13.2 Projects List Report dated February 15, 2022 
By general consent, the Thetis Island Local Trust Committee request staff to report on 
the Projects List at the next meeting. 
14. CLOSED MEETING - none 

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February 22, 2022 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Tuesday, May 3, 2022 at 9:30 am - location to be 
determined 
The next Regular Meeting is scheduled for Tuesday, May 3, 2022 at 9:30 a.m. Please see 
the meeting calendar on the Islands Trust website at www.islandstrust.bc.ca for current 
meeting information and location. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 11:43 a.m. 
 
 
_________________________ 
Laura Patrick, Chair 
 
Certified Correct: 
 
 
_________________________ 
Sarah Shugar, Recorder